Application Process Overview Chart
Non-degree Research Students (Kenkyusei)

Check your eligibility!
No eligibility screening is required if any of the following conditions below
apply to the applicant.

Applicants must hold a foreign citizenship on the following
conditions.

<Master's Programs, Five-Year Doctoral Programs, 4-year Doctoral Program in medicine>・Persons who have graduated from 4-year university in Japan (or 6-year courses inmedicine, dentistry, veterinary medicine and pharmacy for those to enroll in theDoctoral Program in Medical Sciences), or those expected to complete the course beforethe admission period.
・Persons who have completed a 16-year school curriculum in a foreign country (or an18-year school curriculum if they desire to enroll in the Doctoral Program in MedicalSciences) or those expected to complete before the admission period.
・Persons who have earned or expect to earn a bachelor’s degree from the university orcollege authorized by Minister of Education, Culture, Sports, Science and Technologythat should be at least 3 years course, or 5years course to enroll in the Doctoral Programin Medical Sciences, at university or college overseas.
<Doctoral Programs>
・Persons who have obtained a master’s degree or a professional degree in Japan or areexpected to obtain it before the admission period.
・Persons who have been granted a degree equivalent to a master's degree or aprofessional degree in a foreign country or are expected to be granted it before theadmission period.

Eligibility screening is required
for the following individuals:<Master's Programs, Five-Year Doctoral
Programs, 4-year Doctoral Program in
medicine>
・Persons who show an equal or greater
academic ability than graduates in theuniversity qualification screening.
<Doctoral Programs>
・Persons who have reached 24 years of age orwill reach 24 years of age by the admission
period, after being admitted to the university's
graduate school with academic ability
equivalent or superior to a master's degree or aprofessional degree through an individualadmission eligibility screening conducted by thegraduate school of the university.

Please contact the Division ofStudent Exchange, Department ofStudent Affairs in advance.
Division of Student Exchange
EMAIL: isc@un.tsukuba.ac.jp

Get the Reference Number!
Applicants must communicate with a prospective academic adviser to receive the reference number.

Prior to making application, establish sufficient contact with the faculty member of university and obtain his/her
informal consent to be your academic advisor. Subsequently he/she will notify you of the reference number which is
required for the web application process. Visit TRIOS (https://trios.tsukuba.ac.jp/en/ ) to find the professor’s contact
information.
Necessary information to contact Prospective Academic Advisor:①Academic record, ②Employment record, ③Research achievements made in the past few years( eg. Graduation
thesis, research topics), ④Statement of reason why you chose the prospective academic advisor, ⑤Statement ofreason why you chose University of Tsukuba, ⑥Research plans, ⑦Statement of the presence or absence of desire togo to graduate school, ⑧Method of financial backing during your stay in Japan, ⑨Language proficiency level inJapanese and English, ⑩Self-Declaration on Specific Categories
Note:- You should contact the faculty member 2-3months in advance of web application, considering thatit may take some time before your reference number is provided after obtaining the prior consent.
- We will not respond to any telephone calls or e-mails about a professor’s email address or details
in activities of the research group. Please refer to “Graduate Course Websites/Contact Information”
https://www.tsukuba.ac.jp/en/academics/international-research-students/contact.pdf on our website and ask
Academic Service Office for your research area.

WEB Entry
You can apply for the research student at University of Tsukuba through online Web Entry system.
Read below carefully before applying.

[Web Entry Application Period]
April 2025: Tuesday, September 17 to Friday, October 4 2024 (by 3 p.m. JST)
October 2025: Wednesday, March 12 to Friday, March 28 2025 (by 3 p.m. JST)
December 2025: Monday, May 26 to Friday, June 6 2025 (by 3 p.m. JST)

Sign UpFirst, you need to make an account with your e-mail address and optional password.

Activation

When you sign up, activation email will be sent to your registered email address. Click the activation
URL on the email to activate your account.

Login

After activating your account, you will be automatically logged in. Just click the “Login” button andproceed to “My Page”. The next time you login, you need to enter your email address and password.

My Page

On “My Page,” click the “Application Form” button for the appropriate program.
On this page, you can also edit your login information or reset your password.

Application Form

There are four sections in the Application Form.
1.Applicant’s Information
2.Supervisor of Your Choice
3.Eligibility
4.Educational Background
Fill out all the required fields indicated with *(asterisk). If you skip the required field or enter
incorrect data, you will get an error message and cannot move to the next section.
Each section will be saved when you click on "Save & Quit" or “Proceed” button on eachconfirmation page. After saving, you can continue from where you left off when you login back.
Note: - Upload the JPEG data of your ID photo in “1. Applicant’s Information” section.
- You must enter the reference number in "2. Supervisor of Your Choice.".

WEB Entry

Payment

You must pay the examination fees before submitting your application. The university accepts:–Online credit card payments (for both domestic and overseas applicants)–Convenience store payments (for domestic applicants only)
Please refer to “Application Fee” on our website.
https://www.tsukuba.ac.jp/en/academics/international-research-students/

Submit Application

After the payment is confirmed, you can submit your application by clicking “Submit to Apply”
button. Once you click on the button, the information you entered are sent to the university. You
cannot go back to edit. Be sure to double-check before proceeding.
After you submit your application, a confirmation email will be sent to the registered email address.
(*Check and adjust spam filter settings in your email account beforehand so as to receive an email
safely from "kenkyusei-entry.ap-graduate.tsukuba.ac.jp" domain.)

Print Documents

After submitting, follow the instructions given at the last stage of the Web Entry system and be sure todownload and print out all PDF files. You can download them from the Web Entry system only
during the Web application period. Please note that you cannot apply if you do not download
the PDF files during the Web Entry application period.

WEB Entry
https://kenkyusei-entry.ap-graduate.tsukuba.ac.jp/

Submit Documents

Submit all the necessary documents to the university by registered mail.
[Deadlines] (Must arrive)
April 2025: Tuesday, September 17 to Tuesday, October 15, 2024
October 2025: Wednesday, March 12 to Monday, April 7, 2025
December 2025: Monday, May 26 to Monday, June 16, 2025

Announcement of Admission Results
April 2025: Biginning of December 2024
October 2025: Beginning of July 2025
December 2025: Beginning of August 2025

The Acceptance Letter and COE
The Division of Student Exchange will send you "The Acceptance Letter" and "COE."

Obtain Student Visa
Prospective enrollment students apply for the Student Visa in their countries.

Procedure for Enrollment
April 2025: Beginning of April 2025
October 2025: End of September 2025
December 2025: Beginning of December 2025