Application Guidelines

YIC Kyoto Japanese Academy
きょうと に ほ ん ご がくいん
YIC京都 日本語 学院
27 NISHIABURANOKOJI-CHO SHIMOGYO-KU KYOTO 600-8236 JAPAN
き ょ う と し しもぎょうくあぶらのこうじどおりしお こ う じ く だ る にしあぶらのこうじちょう

ばんち〒600-8236 京都市 下 京 区 油 小路通塩 小路 下る 西 油 小路町 27番地
TEL︓+81-75-371-9007

FAX︓+81-75-343-3821

HP︓http://www.yic-kyoto.ac.jp/japanese/
E-mail：jp@yic-kyoto.ac.jp

Access: Our school is a 5-minute walk from Kyoto Station of each JR, Kintetsu, and Subway line.

Educational Philosophy of the YIC group
To develop professionals who can contribute to the development and improvement of
our local community, by training and mental preparation for the future experts invarious fields.

School Motto：Train and prepare for a bright future
People can achieve greatness through a life full of vigor. No matter how talented or
gifted an individual is, they can’t make their abilities bear fruit without hard work.
Thus, we expect our students to believe in their own potential and strive to reach it.
This is why we chose “Train and prepare for a bright future” as our school’s motto.

1 Installation Courses(1) Course summary
Study time with level
En
PreCou roll
Elementar
Intermedia
Intermedia
rse meytetent2-yearApri

1-yearl

1.5-Octoyear

ber

Advanced

380h (19w)380h (19w)380h (19w)380h (19w)----------

380h (19 w)

380 h (19w)

380 h (19w)

1Total

1,520h (76w)
760 (38w)
1,140 h (57w)

(2) Course curriculum
Level

PurposeKanji and
Vocabulary
Kanji：300

Elementary

JLPT
N4

Vocabulary：

Kanji：800
JLPTIntermediate

N3

Being able to understand basic
Japanese. Knowledge of Japaneseusedin

theclassroom,

basicgrammar,

aswellbasic

asconversation.

1,000

Pre-

Educational target

Vocabulary：

Being able to comprehend Japanese
used in everyday situations, at nearlya natural pace, and being able torespond appropriately. Being able toread and write in a simple manner.

3,000

Being able to comprehend most of theKanji：1400
Intermediate

JLPT
N2

Vocabulary：

Japanese used in a wide range ofsituations,aswellas

morecomplicated written language used innewspapersandcommentaries.

Being able to express opinions on

6,500

various topics.
Being able to comprehend all of theJapanese used in a wide range ofKanji：1,700
Advanced

politics,

JLPT
N1

complicatedVocabulary：situations,economics,including
lawandinternational matters. Being able tocompetently express themselves on

8,000

presentations and discussions withnatural sounding pronunciation.

(3) Class scheduleMorning
class
Afternoonclass

1st period

2nd period

3rd period

4th period

9:00～9:45

9:50～10:35

10:45～11:30

11:35～12:20

13:00～13:45

13:50～14:35

14:45～15:30

15:35～16:20

2

(4) EJU (Examination for Japanese University Admission for International Students)
Preparation① Japanese LessonsWe carry out two "EJU" preparation lessons every day for the EJU twice a year for
two months before “EJU” takes place.

② Other subjects
For applicants, we carry out two preparation lessons for "Mathematics," "Japanand the World," and "Science (Physics, Chemistry and Biology)," once a day twicea year for approximately 15 times. (Additional fees required.)

2 Housing and Scholarship(1) Housing

We introduce places where students can live peacefully.

A monthly rent isapproximately 35,000 JPY. However, an initial cost of 100,000 JPY at the time ofoccupancy agreement is required.

The initial cost includes deposit and gratuity fee,real-estate broker fee, bedding set, curtains, and room cleaning costs when you leave
the house.
*This fee must be paid together with school expenses at the time of admission
procedures.
*If you prefer to live in a dormitory, minimum occupancy period is six months.

(2) Scholarship① YIC Kyoto Scholarship

・Award for Perfect Attendance…for the students whose attendance rate is 100%・Award for Excellence … for the students whose attendance rate is 95%,
plus his/her evaluations are straight As in all subjects② Scholarship for Privately Financed International Students
For the second year, 30,000 JPY/month (360,000 JPY/year) will be awarded.
3

Eligibility is for the students who have enrolled for more than six months, and havethe highest rates in in both attendance and grades are recommended to the Japan
Student Services Organization.

(3) Health care

① National health insurance
If you stay in Japan for more than one year, you must join the National Health

Scheme in Japan.

Insurance premium: about 1,700 JPY/ month.

② On-campus medical examinationWe carry out medical examinations once a year on campus.

(4) Part-time job

When students acquire "Permission to engage in activity other than that permitted

under the status of residence previously granted, " it is possible to have a part time
job of less than twenty-eight hours per week (eight hours per day during the longvacations). However, the first two months after admission there is an adaptation
period for students to become accustomed to the new environment, it is notrecommended to have a part-time work during this adaptation period.

3 Eligibility for applicants(1) Applicants must have completed in twelve years or more of education throughat least senior school in foreign countries.
(2) Applicants must be allowed to enter Japan through proper procedures.
(3) Applicants must have the ability equal to the Japanese Language Proficiency
Test N5 or more.
(4) A financial supporter must guarantee the payment for school and living
expenses during the period of study.

4 Application period and How to apply
4(1) Application Period① April Enrollment Period：1 Year Course／2 Year Course
September 1st - November 20th②October Enrollment Period：1.5 Year Course

March 1st - May 20th(2) How to apply

Applicants must submit the application form to the school by the due date.

5 Examination fee
Please remit 20,000 JPY to the prescribed account of P7 at the time of applying.
(1) The remitter should be the name of the applicant.
(2) Applicants must respectively bear the remittance charge.
*Examination fees will not be refunded regardless of the judgment results.

6 Screening
Document review and interview.
*Applicant will be contacted regarding the schedule.

7 Examination result announcement
After we received your application, you will be invited to the interview shortly
and will be notified the results.

The whole process will take two weeks. During

the screening, inquiries by telephone are not available.

For successful applicants,

they can apply for the "Certificate of Eligibility for Resident Status" at theImmigration Bureau.

8 Admission procedures
5Applicants will be notified directly from the immigration Bureau if and when they
have passed the examination.

Successful applicants must pay school expenses(common to all courses) for one year before the specified time limit.

After the school

expenses payment is received, "Certificate of Eligibility for Resident Status" and"Admission Permit" will be mailed to the applicant.

(1) School expenses[unit: JPY]

CourseAdmissions
periodContents

Admissions period

OctoberApril

1.5 Year

2 YearsApril
1 Year(For 1 year)

Enrollment

Admissions period

1st year(For 1 year)

2nd year

1st year

2nd year(For 6(For 1(For 1months)year)

year)

55,00055,000----------

55,000----------

Tuition fee

660,000

660,000

330,000

660,000

660,000

Facility fee

24,00024,00012,000

24,00024,000

Textbook fee

50,00050,00025,00050,00050,000789,000

789,000

367,000

789,000

734,000

fee

PaymentamountTotal(At school

789,000

1,156,000

1,523,000period)*20,000 JPY as the examination fee is not included in this school expenses chart.
*Textbook fee：Textbook, extra-curricular activities, accident insurance, medicalexamination, etc.
*If the visa cannot be obtained through legal procedures, the full amount of the school
expenses will be refunded.
*If an applicant declines the enrollment in self-circumstances before coming to Japan,
all fees will be refunded, except examination fee and enrollment fee.
*If an applicant drops out in self-circumstances after coming to Japan, the school
expenses will not be refunded.
6*For the second year of school expenses, students can make two partial payments.
Partial payment for the first semester must be received by March 20. Partial
payment for the second payment must be received by September 20.

(2) How to remit

Please remit to the following designated account.
*A type of remittance currency: Remit local money ⇒ Receipt by Japanese Yen(3) Remittance information
BENEFICIARY BANKMUFG Bank, LTD．

BRANCH NAMEUBE BRANCHSWIFT CODEBOTKJPJT or BOTKJPJTXXX (for 11 digits)

BENEFICIARY ACCOUNT498-0194889

NUMBERBENEFICIARY NAMEGAKKOHOJIN-YICGAKUIN

BENEFICIARY ADDRESSZIP CODE：600-8236
27,NISHIABURANOKOJI-CHO, SHIMOGYOKU,KYOTO,JAPANPHONE NUMBER：+81-75-371-4040

BENEFICIARY BANKZIP CODE：755-0031

ADRESS

1-6-34, TOKIWACHO, UBE－SHI,YAMAGUCHI, JAPANPHONE NUMBER：+81-836-21-3141

PAYEE
MUFG Bank, LTD．UBE BRANCHGAKKOHOJIN-YICGAKUIN ACCOUNT NUMBER 498-0194889
GAKKOHOJIN-YIC GAKUIN

9 Visa application
Bring the "Certificate of Eligibility for Resident Status" and "Letter of Acceptance"
to the nearest embassy or consulate to apply for visa.
7

From application to enrollment
August/February

On consultation

September～November/March～May
Application for examination

Document review and interview
Examination result announcement
In the middle of November/ In the middle of June

Application for Certificate of Eligibility

At the beginning of March/ At the beginning of September

Grant a Certificate of EligibilitySchool expenses payment
Confirmation of AcceptanceandReceive a Certificate of Eligibility
In the middle of March/ In the middle of September

Application for VisaAt the beginning of April/ At the beginning of October

Entry to Japan8

10 Application documents*Please use a black ballpoint pen.

All documents must be written by the person in charge

and writing for somebody is not allowed.
*Japanese translation must be attached to any documents written in foreign languages.
It should include the translator’s name and work place.
*All certificates that are required to be submitted to the Osaka Regional Immigration
Bureau must be issued within 3 months of applying.

(The application periods are June

and the middle of November.)* For Vietnamese nationals: All documents must be approved by People’s Committee.

No.

Documents

No.
ofsets

Details

A：Documents to be submitted by the applicant
A-1

Passport

A-2

Identity document1

One copy of the entire passport.
*Applicant must possess a passport before applying.
An official identification 【copy】.

1

The prescribed form published by YIC (Applicantmust write in his/her native language and sign it.)
(1) Write full name of your school, company, andhome address. Please do not abbreviate them.
(2) Write applicant’s age, telephone number withhis/her country＋area code, and if he/she has amobile phone, please write the number.
A-3

Admission
application(3) Applicant’s home address must be the sameaddress

aswritten

inhis/her

1

notarized(government-issued official) document.
*If the applicant does not live in his/her family
registered address, please write your current
address in “Home town/city.”(4) Purpose of studying in Japanese:
Write clear and specific descriptions of theapplicant’s objectives and necessity of learning
Japanese, and his/her future plans.
A-4

Photograph

All photographs must have been taken no less than98

(4cm length×3cm

three months prior to applying. (Applicant’s namewidth)

and nationality must be written on the back of each

8photo. Affix one photograph to the applicationform.)
Certificate of graduation, original and copy of
Certificate of
A-5

graduation ordiploma

diploma from the last educational institution
attended (, including the certificate of expected1graduation.)*Diploma original copy will be returned when theImmigration Bureau screening is finished.

A-6

Certificate ofCertificate of transcript from the last educationaltranscript

institution attended.

1Please submit all the available 【ORIGINAL】
documents below:
Verification Report ofyour degree(Applicable only for
A-7

applicants who havegraduated from
Chineseuniversities.)

For Chinese Nationals︓Since Degree Verification isavailable for all universities in China by China
Academic Degrees and Graduate Education
Development Center (CDGDC)

1 e(https://www.cdgdc.edu.cn/) or “China Credentials

ach

Verifications (CSSD) https://www.chsi.com.cn/),
please submit those verification(s).

All available 【ORIGINAL documents】of 1.

1 e

Certificates of Japanese Language Study and 2.

ach

Certificate of learning JapaneseCertificate ofA-8

Japanese
Language studying.

1. Certificates that are equivalent to JLPT N5 orabove(1) Certificate of Results or Scores of JLPT N5 orabove (Certificate of Results or Scores)(2) Certificate of BJT・JLRT score 300 or above(3) Certificate of J-Test Grade F or above, or E・F
10Level score over 250(4) Certificate of Results or Scores of NAT-Test N5or above(5) Certificate of TOP J level A or above(6) Certificate of J-cert A2.1 (Elementary Level) orabove(7) Certificate of JLCT JCT 5 or above(8) Certificate of PJC Bridge C or above(9) Certificate of JPT score 315 or above*If the applicant is going to take the above exam, a【copy】of the admission ticket should besubmitted.
*Original copy of passing certificates will be
returned when the Immigration Bureau screening
is finished.
2. Certificate of learning Japanese
The applicant is required to submit a documentthat verifies that he/she has studied Japanese formore than 150 hours before applying to YIC Kyoto
Japanese Academy. (It must include Japanese
educational institution’s address, contact
information, course period, weekly class schedule,
daily class schedule, no-class days and national
holidays, total hours and days of cumulative study
time, attendance rate and days until present.)
For Chinese nationals: Please write total classhours with “小时.”An【ORIGINAL】certificate of employment if
previously employed.
A-9

Certificate of(Certificate must include the organization’s name,employmentaddress, telephone number, the name of arepresentative, a clear description of job held andthe period of the applicant’s employment, with thename and position of the person who issued the111

document.)
For Vietnamese nationals: The certificate must
include National Business Registration Numberand Tax Code.

B：Documents to be submitted if the financial supporter lives outside of Japan
B-1

Letter of explanationof financial support

The prescribed form published by YIC (A financial
supporter must hand-write it in his/her native1language and sign it.)
The prescribed form published by YIC (A financial

B-2

Written pledge

supporter must hand-write it handwriting in
his/her native language and sign it.)1

Please submit one of the documents below, 1～3, thatis applicable for the financial supporter’s job status.
(1) An【ORIGINAL】 employment certificate if
the financial supporter is a company employee.
(The certificate must include company name,address, telephone number, the name of arepresentative, a clear description of job held
B-3

Certificate of job

and the period of the applicant’s employment,

statuswith the name and position of the person who1

issued the document.)
For Vietnamese nationals: The certificate must
include National Business Registration Number
and Tax Code.
(2) An 【ORIGINAL】company/business register
if the financial supporter is a company
representative/executive.
(3) A【Copy】 of a business permit if financial
supporter is self-employed.
B-4

Certificate of tax

An【ORIGINAL】certificate of income or tax

declaration or

declaration (payment) for one year.

Certificate of tax*If the certificate is issued by the121

payment

company/organization:It must include the company/organization’s name,address, telephone number, with the name andposition of the person who issued the document.
*Income Certificate must include the amount of tax
payment.
For Vietnamese nationals:
・Individual owner: Please submit a certificate thatis made by the financial supporter, with theapproval of People’s Committee, and Certification ofTax Payment (that must include Tax Code and its
supporting document to proof your tax payment.)
An 【ORIGINAL】bank certificate with thebalance amount being at least equivalent to thetuition and the cost-of-living expenses, or somedocument equivalent to it.
For Chinese nationals︓An【ORIGINAL】
Certificate of Time Deposit: “存款証明” or “存単証明B-5

Certificate of bankbalance書”
For all applicants other than Chinees and1

Vietnamese: All records of deposit and withdrawal(for the past one year.)
For Nepalese︓Please submit the financial
supporter’s bank statement（proof document of
the financial supporter’s asset formation.）
Complete copy of the deposit-book (for the past one
B-6

Proof document of

your asset formation

year.)
If the financial supporter cannot submit his/hercopy of deposit-book, please list up his/her amountof total income, tax payment, all expenditures (such131

as costs for food, electricity, sewage, tuition, medical
cost, and socializing cost etc.), and his/her totalsavings with detailed explanation.

For all applicants other than Chinees: Family
Certificate ofB-7

relations between
the applicant andfinancial supporter

Registration (of all family members) or a certificate
equivalent to it.
For Chinese nationals: An 【ORIGINAL】

1 each“Household Register (户口簿)” for all familymembers, and certificate of all family relationship.

C：Documents to be submitted if the financial supporter lives in Japan
C-1

Letter of explanationof financial support

The prescribed form published by YIC (the financial
supporter must hand-write it in Japanese, sign and1seal it.)
The prescribed form published by YIC (the financial

C-2

Written pledge

supporter must hand-write it in Japanese, sign and1seal it.)
C-3

Certificate of bankbalance

A n【ORIGINAL】bank certificate with the balance
amount being at least equivalent to the tuition and1

the cost-of-living expenses.

Certificate ofC-4

income・Certificateof tax payment (ortax declaration)

An【ORIGINAL】certificate of income・tax
payment (or tax declaration) of last year.

1Please submit one of the documents below, (1)～(3),that is applicable for the financial supporter’s job
status.
(1) An 【ORIGINAL】 employment Certificate if
C-5

Certificate of

the financial supporter is a company employee

employment(The certificate must include company name,address, telephone number, the name of arepresentative, a clear description of job held
and the period of the applicant’s employment,with the name and position of the person whoissued the document.)141

(2) An【ORIGINAL】company/business register if
the financial supporter is a company
representative/executive.
(3) A【COPY】of a business permit if financial
supporter is self-employed.
C-6

Residential
registration

An【ORIGINAL】residential registration on which
the names of all the financial supporter’s family
members are listed.

1

For all applicants Other than Chinese Nationals︓

C-7

Certificate ofFamily registration for all family member, or a

relations between thecertificate equivalent to it.

applicant and thefinancial supporter

For Chinese Nationals︓【ORIGINAL】“Household
Register ( 户 口 簿 )” for all family members, and1 ecertificate of all family relationship.

ach15