MPI Anti-Human Trafficking Training
Meeting Guide
mpi.org/seeitsayit

Thank you for making a commitment to fight against human trafficking. As Meeting Professionals,
we have the responsibility to be vigilant in ensuring that our events are safe for all attendees andbystanders. We are calling on you to take this step and host a Human Trafficking Awareness andResponse Training with your chapters.
Here’s your guide on how to conduct an Anti-Human Trafficking training with your MPI Chapter.

STEP 1: CHOOSE A DATE, VENUE, AND SPEAKERS.
Date & Venue should be finalized 6 weeks out from the meeting when possible. Venue can bein-person or virtual, and the meeting will be around 2 hours total, including time for networking &registration.
The first recruitment emails to speakers should be sent 6 weeks out from the meeting, andspeakers should be finalized 4 weeks out from the meeting.
A GUIDE TO SELECTING AND RECRUITING SPEAKERS:
You’ll need a moderator and a panel of experts. This group of people should be a draw for yourmembers. They should want to attend to see the speakers.
Your moderator should be a “local celebrity.” What is a name that your members will know andwant to meet? They should also be a fun, engaging speaker with a good social media presencewith the potential of helping to advertise the meeting.
Your panelists should be experts in human trafficking. Explore your community - who is fighting
human trafficking in your area? Is it law enforcement, social workers, organization leaders,
activists? Do you know anyone who has witnessed human trafficking in your community?
Send a recruitment email to each potential speaker - we recommend 3 panelists and a moderator.
See appendix for an invite email template.
Plan to have a Thank You gift ready for your speakers post-meeting. A card and a gift basket
featuring products from your members’ businesses would be a fabulous Thank You gift, and would
create the potential for a future relationship or collaboration with each speaker.

MPI Anti-Human Trafficking Training
Meeting Guide
mpi.org/seeitsayit

STEP 2: ANNOUNCE YOUR MEETING.
You should announce the meeting 4 weeks from the day of the meeting. By this point, you shouldhave your venue and speakers finalized as well, but if not, you can announce the meeting with“TBA” as a placeholder.
After you have announced the meeting, continue to advertise via social media, email, and anyother platform that your chapter regularly uses to communicate (i.e. Slack, Messenger, Signal,
Whatsapp, GroupMe, etc.). You can also offer your members an incentive to join - a raffle, small
gift, etc. and advertise that in your social media posts and emails.
Weeks toMeeting

ChannelContent

4 Weeks OutSocial & EventPlatform

Create an event in your chosen event marketing platform Eventbrite, Facebook, etc.
Event title: See it. Say it. Human Trafficking Awarenessand Response Training
Event description: Join fellow MPI <Chapter> chapter
members and moderator X for a panel discussion onrecognizing and responding to the warning signs of humantrafficking.
Human trafficking can - and does - occur in many settings
all over the world, but we know that there is a large uptick
in human trafficking activity at large events. As meeting
professionals, it is our responsibility to take notice andrespond in an informed and effective way.
Learn to recognize and properly respond to the warning
signs of human trafficking at your events from speakers X,X, X.
See appendix for event banner examples.

4 Weeks OutSocial

Post 1x on existing social media (Facebook, Instagram,Twitter, LinkedIn) to announce your meeting. You can use
snippets of the event description as a caption for thegraphic. See appendix for a social media graphic example.

4 Weeks Out

EmailSend an email to your membership list announcing themeeting. See appendix for an announcement email example.

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3 Weeks Out

SocialPost 1 x on social sometime during week three. We
suggest using one of the short Myth/Fact videos or a fact
graphic to remind your followers of the importance of thetraining, and always include your meeting date & time inthe caption. See appendix for graphics/video options.

2 Weeks Out

EmailSend an email to your list reminding them to register foryour meeting. See appendix for an email example.

2 Weeks Out

Social

We suggest using one of the short Myth/Fact videos or afact graphic to remind your followers of the importance ofthe training, and always include your meeting date & timein the caption. See appendix for graphics/video options.

1.5 Weeks Out

Social

We suggest using one of the short Myth/Fact videos or afact graphic to remind your followers of the importance ofthe training, and always include your meeting date & timein the caption. See appendix for graphics/video options.

1 Week Out

EmailSend an email to your list reminding them to register foryour meeting. See appendix for an email example.

5 Days Out

SocialPost a graphic with headshots of your speakers, themeeting name and time/date/location of your meeting.
See appendix for graphic example.

3 Days Out

SocialPost a graphic with your meeting name, time, date, andlocation. See appendix for graphic example.

1 Day Before

SocialPost a graphic with your meeting name, time, date, andlocation. Should include “Tomorrow” in the graphic orcaption. See appendix for graphic example.

1 Day Before

Email

Send a final registration reminder to your entire list. Seeappendix for an email example.

Day ofEmail

Send a reminder to RSVP’d members with last minute info
about the event. See appendix for an email example.

Day ofSocialPost a graphic with your meeting name, time, date, andlocation. Should include “Today” in the graphic or caption.
See appendix for graphic example.

Day of/After

Email

Send an email to your attendees thanking them for their
participation in such an important training/meeting. Seeappendix for an email example.

Day of/After

SocialPost pictures from the event and thank themoderator/speakers in your caption.

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MPI Anti-Human Trafficking Training
Meeting Guide
mpi.org/seeitsayitSTEP 3: HOST YOUR MEETING.
Please note that some of these agenda items are suggestions - some will be more applicable toin-person meetings than virtual meetings and vice versa. Please feel free to conduct your meeting
how you would ordinarily conduct a meeting or event.
Before the meeting, we suggest that anyone speaking during the meeting read through thiswebsite: https://polarisproject.org/myths-facts-and-statistics/ so that you can better prepare
questions for the panelists.
TimeAgenda Item

5 min

Networking and Registration (at in-person meetings)

20 minNetworking

5 min

Settle in and take seats for the presentation

10 minChapter updates from Chapter President

10 minModerator introduces speakers

20 minStructured questions for the panel from the moderator. Suggestions:- Please describe what human trafficking is - what are the different ways it
manifests?
- Have you ever personally witnessed a human trafficking event?
- What signs should we be looking for at events? Are those signs different
from what we should look for in everyday life?
- What is the proper response when we see these signs?

10 minAudience questions for panel. You can collect these before the meeting (duringregistration process), take them directly from the audience during the meeting,or collect notecards and have the moderator read through and choose a few.

5 min

Closing from panel. Last thoughts from panelists or moderator.

5 min

Housekeeping from Chapter President. Thank the panel and the moderator andlet everyone know there will be another 30 minutes of networking post-meeting.

30 minClosing & Networking

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MPI Anti-Human Trafficking Training
Meeting Guide
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POST-MEETING.
Present thank you gifts to the panelists and moderator.
Send a follow-up to your members thanking them for attending such an important meeting andtaking steps to make their events safer for everyone. Sample email in appendix.

5MPI Anti-Human Trafficking Training
Meeting Guide
mpi.org/seeitsayit

APPENDIX
Click here for the folder of social media graphics.
All images were created in Canva, a free online graphic design resource. Feel free to directly use
any of the images (just make sure they don’t have any placeholder text). Some are also designed
so that you may insert text over the image in the correct location without editing the entire
graphic. This can be done in powerpoint/keynote or word/pages if you do not have preferredgraphic design software.
Here is a list of videos that you may download and use on social media to promote your meetingand general awareness of human trafficking:https://vimeo.com/545566168
https://vimeo.com/543816836/3824b9d1a0
https://vimeo.com/543816669
EXAMPLE SPEAKER RECRUITMENT EMAIL
Hello <insert name>,
My name is <insert name>, and I am the Meeting Professionals International (MPI)<CHAPTER> Chapter President.
MPI has recently committed to actively combatting human trafficking at our events. HumanTrafficking can - and does - occur in many settings all over the world, but we know that there isa large uptick in human trafficking activity at large events. As meeting professionals, it is ourresponsibility to take notice and respond in an informed and effective way.
That’s where you come in - our chapter will be holding a See it. Say it. Human Trafficking
Awareness and Response Training on <date> at <time>, and we would be honored to have you
speak on our panel/act as a moderator.
Please let me know if you are interested and available, or if you’d like more information. If not,is there anyone you can recommend from your network?
Thank you so much, and I look forward to hearing from you soon.
<Name>

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MPI Anti-Human Trafficking Training
Meeting Guide
mpi.org/seeitsayit

EXAMPLE ANNOUNCEMENT EMAIL
See folder for example email banner.
<Name>,MPI has recently committed to actively combatting human trafficking at our events. HumanTrafficking can - and does - occur in many settings all over the world, but we know that there isa large uptick in human trafficking activity at large events. As meeting professionals, it is ourresponsibility to take notice and respond in an informed and effective way.
We are so excited to announce that we will be hosting moderator X and speakers X, X, X for apanel discussion and training on recognizing and responding to signs of human trafficking atour events.
Join us at our next meeting on date to make change in your community.
<Graphic with speakers, time, date, title of event. Example in folder.>We’ll see you there.
<Your name>
EXAMPLE 2-WEEK REMINDER EMAIL
See folder for example email banner.
Hey <Name>,
Our See it. Say it. Human Trafficking Awareness and Response Training is in two weeks - don’t
forget to RSVP <link out to RSVP>.
<Graphic with speakers, time, date, title of event. Example in folder.>As event professionals, staying neutral is not an option. We need to make sure our events aresafe for everyone - and our community.
Our moderator X and panelists X, X, and X are excited to share their knowledge with you.
Make sure you reserve your spot!
We’ll see you on date.
Team X

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MPI Anti-Human Trafficking Training
Meeting Guide
mpi.org/seeitsayit

EXAMPLE 1-WEEK REMINDER EMAIL
See folder for example email banner.
<Name>,
One week left to register <link to RSVP> for our See it. Say it. Human Trafficking Awarenessand Response Training.
<Button - Don’t forget to Register, link to RSVP>This is a critical training for event and meeting professionals. You can make a clear, tangible
difference in your community and in the lives of potential victims of human trafficking.
<Graphic with speakers, time, date, title of event. Example in folder.>Please feel free to reach out with any questions, and we’ll see you soon.
<Your Name>

EXAMPLE 1-DAY REMINDER EMAIL
See folder for example email banner.
<Name>,Tomorrow is the day! This is your last chance to register for our See it. Say it. Human
Trafficking Awareness and Response Training tomorrow.
<Button - Register Now, link to RSVP>
Don’t miss this discussion with Moderator X and Panelists X, X, X. Learn to recognize thesigns of human trafficking so that you can be the difference.
We’ll see you tomorrow.
Team X

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Meeting Guide
mpi.org/seeitsayit

EXAMPLE DAY OF REMINDER EMAIL
See folder for example email banner.
<Name>,
Thank you for registering for today’s training! We hope that you come out with a better
understanding of human trafficking regognition and prevention.
Doors open at XX:XX today, and the discussion will begin at XX:XX.
The agenda is as follows:
XX:XX - XX:XX Networking & Registration
XX:XX - XX:XX Chapter Updates from X
XX:XX - XX:XX Panel Discussion
XX:XX - XX:XX Wrap-Up & HousekeepingXX:XX - XX:XX Networking
We look forward to seeing your smiling faces today! Please reach out to <contact> with anyquestions.
See you soon.
<Your Name>

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Meeting Guide
mpi.org/seeitsayit

EXAMPLE THANK YOU EMAIL
See folder for example email banner.
<Name>,
Thank you so much for attending the Human Trafficking Awareness and Response Training
yesterday. We are proud to know that so many of our MPI Chapter members are moreequipped to recognize and respond to the signs of human trafficking at our events and in ourvenues.
You can (and are) making a huge difference for your community.
You can find the deck/materials here <link>.
<any chapter updates/housekeeping>Thank you, and we’ll see you soon.
Team X10