FinalForms Privacy Policy
1. OVERVIEW
Thank you for using FinalForms. This Privacy Policy explains the nature of our collection, use, and disclosure of thedata Authorized Users provide to FinalForms when using our Service.
We take your privacy seriously. We never sell the personal or aggregate data we collect from our users.
DEFINITIONS
FinalForms refers to BC Technologies Company, doing business as FinalForms ("FinalForms," "we," "us," or "our"), acorporation under the laws of the State of Ohio.
FinalForms provides data collection, data management, and communication tools (collectively “Service”) for its
clients, which include school districts. FinalForms provides access to its Service to Authorized Users (“AuthorizedUser(s)”, “you,” or “your”), as defined in our Authorized User Terms of Service Agreement.
PII refers to personally identifiable information, including student personally identifiable information, as well as otherinformation when it is both collected and maintained on an individual level and is linked to personally identifiableinformation.
CHANGESIf there are any material changes to this Privacy Policy, FinalForms will provide prominent notice to its clients andAuthorized Users, and will post the changes within the Service. Any changes will be effective as of the date posted.
Authorized Users will be given choices before data is used in any manner inconsistent with the Authorized User
Terms of Service Agreement or this Privacy Policy. FinalForms will not make material changes to its policies orpractices governing the use of PII are inconsistent with contractual requirements.
SCOPE
This Privacy Policy is effective with respect to any data that FinalForms has collected about and/or from Authorized
Users according to our Authorized User Terms of Service Agreement.
QUESTIONS AND CONCERNS
If you have any questions or concerns, please use our Contact Form to get in touch.
2. DATA & ACCOUNTS DATA COLLECTED FOR AND BY SCHOOL DISTRICTS
An Authorized User may supply data to FinalForms, as required by his/her School District. FinalForms does not
require an Authorized User to supply it with data. Individuals using the Service provided by FinalForms areresponsible for ensuring that they meet the qualifications for the status of Authorized User, as determined by theirSchool District. Authorized Users are responsible for ensuring the accuracy and completeness of all information
supplied to FinalForms. An Authorized User may access and correct PII through use of the Service at any time.
Upon request, FinalForms will support access to and assist Authorized Users in making corrections to PII.
FinalForms will collect, use, share, and retain student PII only for purposes which were authorized by the School
District or the Authorized User.
FinalForms may retain the data supplied by Authorized Users for as long as required by their School District and/or
applicable law, or as authorized by the Authorized User. FinalForms will not knowingly retain PII beyond the time
period required to support the School District, except as authorized by the Authorized User.
DELETING A FINALFORMS ACCOUNTAuthorized Users desiring to delete their accounts or otherwise remove data they have supplied to FinalForms must
contact their School District for permission.

3. AUTHORIZED USER DATA IN FINALFORMSDATA AUTHORIZED USERS PROVIDE TO FINAL FORMS
Through using the Service provided by FinalForms, an Authorized User may supply FinalForms with data, such asPII, including but not limited to the Authorized User’s name, email address, phone number, IP address, operating
system, gender, location, birth date, service usage history, and other demographic information. By supplying
FinalForms this data, an Authorized User consents to his/her data being collected, used, disclosed, and stored by
FinalForms, as described in our Authorized User Terms of Service Agreement and this Privacy Policy. Authorized
Users may log in to our Service at any time to correct or update any data held anywhere within their account.
INFORMATION FROM YOUR USE OF THE SERVICE
We may gather information about how and when you use the Service, store it in log files associated with youraccount, and link it to other information we collect about you. This information may include, for example, your IP
address, time, date, browser used, and actions within the Service. This information is used to support the authorized
Services provided to the School District.
COOKIES AND TRACKING
When you use FinalForms, we may store “cookies” or “scripts,” which are strings of code, on your computer. We use
those cookies to collect information about your visit and your use of our Service. You may turn off cookies that havebeen placed on your computer by following the instructions on your browser, but if you block cookies, it may be moredifficult to use some aspects of the Service.
USE AND DISCLOSURE OF DATA SUPPLIED BY AUTHORIZED USERS
FinalForms may use and disclose the data supplied by an Authorized User for purposes such as:
1.

To promote the use of our Service. For example, we may calculate the average amount of time anAuthorized User spends completing a task within the service and create a promotion such as, “On average,users spend less than 5 minutes signing forms.”

2.

To provide, support, and improve the services we offer.

3.

To communicate with you about your account and provide customer support.

4.

To enforce compliance with our Authorized User Terms of Service Agreement and applicable law.

5.

To protect the rights and safety of your School District, our Authorized Users, and FinalForms.

6.

To meet legal requirements, like complying with court orders, valid discovery requests, valid subpoenas, andother appropriate legal mechanisms.

7.

To provide information to representatives and advisors, like attorneys and accountants, to help us comply
with legal, accounting, or security requirements.

8.

To prosecute or defend a court, arbitration, or similar legal proceeding.

FinalForms will not take the following actions with the data supplied by an Authorized User:
1.

Collect, maintain, use, or share PII beyond that needed for purposes authorized by the School District or by
the Authorized User.

2.

Use or disclose PII for behavioral targeting of advertisements to students.

3.

Build a personal profile of a student other than for supporting purposes authorized by the School District oras authorized by the Authorized User.

PUBLIC INFORMATION AND THIRD PARTIES
FinalForms will not make publicly available the individual data an Authorized User supplies it by using the Service,including student PII. FinalForms does not limit a School District’s use of the data that an Authorized User supplies
FinalForms through use of the Service. Any third party vendors with whom FinalForms shares PII in order to provide
the Service shall be obligated to implement the same privacy commitments with respect to the PII as set forth in thisPrivacy Policy. In the event of a merger or acquisition by another entity, FinalForms will not provide an Authorized
User’s PII to such successor entity, or to any vendor, unless the entity or vendor agrees to the “Student Privacy
Pledge 2020” as set forth by the “Future of Privacy Forum” and the “Software and Information Industry Association.”
LINKS TO THIRD PARTY WEBSITESThe Service may include links to other websites whose privacy policies may differ from our own. If you submit
information to any of those websites, your information is governed by their privacy policies. We encourage you tocarefully review the privacy policy of any website you visit.
4. SECURITY
NOTICE OF BREACH OF SECURITY
If a security breach causes an unauthorized intrusion into our system that materially affects you, then FinalForms will
notify you as soon as possible and later report the action that was taken in response to the intrusion.
SAFEGUARDING DATA
FinalForms accounts require a username and a password to log in. You must keep your username and password
secure. Because your password is so sensitive, account passwords are encrypted. FinalForms cannot resend
forgotten passwords. We can allow you to reset your password if you provide the correct credentials.
FinalForms maintains a comprehensive security program that is reasonably designed to protect the security, privacy,
confidentiality, and integrity of Authorized Users’ information, including student PII, against risks – such as
unauthorized access or use, or unintended or inappropriate disclosure – through the use of administrative,
technological, and physical safeguards appropriate to the sensitivity of the information. Details about FinalForms’
security program can be found at https://www.finalforms. com/security
FinalForms will provide resources to support School Districts and Authorized Users to protect the security and privacyof student PII while using the Service.
CLOUD HOSTING SERVICES
By using our Service, you understand and consent to the collection, storage, processing, and transfer of your data to
our cloud service hosting provider.
5. COMPLIANCE
We regularly review our compliance with our Privacy Policy. We will incorporated privacy and security whendeveloping or improving our educational products, tools, and services and will comply with applicable laws. If wereceive a complaint, we respond to the Authorized User who made it. You may contact FinalForms by using
support@finalforms.com. Thanks for taking time to learn about the FinalForms Privacy Policy, and thank you fortrusting us to handle your data.
Updated 7/11/2023