Q & A on FY 2024 iPS Academia Japan Research Grants
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Questions regarding the Applications
Q1. Who should I ask to fill in the letter of recommendation (Form 2 of the application)?
A1. Please ask the manager of the organization which you belong to (or the head ofyour department). If you belong to a university, please ask a professor or aperson in a higher position (e.g. President, Dean of your faculty, etc.). If you
belong to a public research institution, please ask a professor, the department
manager or office manager, or someone in an equivalent position.
Q2. Is it possible for the same person to recommend more than one applicant?
A2. Yes, the same person may recommend multiple applicants and it is possible tohave more than one applicant from the same organization.
Q3. Is it possible for the same applicant to apply more than one research topic?
A3. Yes, you may. However, only one of the projects can be selected.
Q4. Can researchers of foreign nationality or temporary employment apply?
A4. Yes, if you are enrolled in a university or a public research institution in Japan andare expected to be conducting research in Japan until the grant period expires(End of December 2025).
Q5. Is it possible to fill out the application (Form 1) and the letter of recommendation(Form 2) in English?
A5. The application (Form 1) is accepted either in English or Japanese. However, theletter of recommendation (Form 2) is only accepted in Japanese.
Q6. What types of public research institutes are eligible to apply?
A6. The eligible research institutions are as follows;
National and public institutions, national research and development agencies,(local) independent administrative agencies, (general/public interest)
incorporated associations, (general/public interest) incorporated foundations,and incorporated medical institutions
Q7. Is it possible to apply for and receive other grants on the same research topic as
the one I will be applying for this grant?
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A7. It is possible to apply for and receive other grants. However, please check if there
are any provisions in the application requirements for the other subsidies, such as
not to apply for multiple grants or regulations regarding accepting more than onegrant.
Q8. Is there a possibility that none of the projects will be selected?
A8. As a result of the selection process, there is a chance that none of the projects areselected.
Q9. Is it possible to reapply for a grant after receiving it once?
A9. From the perspective of supporting as many researchers as possible, we will not
accept the same person.
Questions regarding the Grant
Q10. Are there any regulations on the account to receive the grant? Also, please letme know about the handling of indirect expenses (Overhead, etc.) to theorganization which I belong to.
A10. The account for receiving the grant can be either the individual account of therecipient or the account of the recipient's laboratory or institution. If you would
like to transfer the grant to your personal account, please carry out thenecessary procedures for withholding tax by yourself. If you would like totransfer the grant to the account of your laboratory or institution, you must
follow the rule of your institution and complete the overhead exemption
procedure within your institution after you have been selected as a recipient.
Q11. What can I use the grant for?
A11. We will show some examples of expenses that can be covered by the grant.
Please contact our office in advance if you are unsure of anything.
- Equipment costs for the research project (including PCs), costs for
consumables items (reagents, laboratory animals, etc.), and outsourcing costs- Registration fees, travel fees, and accommodation fees for the recipients of thegrant to attend domestic or overseas academic conferences related to thisresearch grant- Expenses for holding meetings and workshops related to the research project,such as for renting venues and light meals- Allowance and travel fees for the lecturers of meetings and workshops related
to the research project.
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Q12. What are the expenses that CANNOT be covered by the grant?
A12. Here are some examples of the expenses for which you CANNOT use the grant.
Please contact our office in advance if you are unsure of anything.
- Labor cost (excluding allowance for hiring a student part-time)- Expenses for registration, travel, and accommodation of non-recipients of thegrant to domestic or overseas academic conferences- Indirect expenses to the organization which the recipient belongs to(e.g.
overhead) (This applies if you wish to transfer money to your institution’s bankaccount)- Withholding Tax (This applies if you wish to transfer the grant to your ownaccount)- Maintenance costs of facilities and equipment of buildings- Cost of repairing equipment- Furniture that should normally be provided (desks, chairs, etc.)- Electronic communication devices such as smartphones
Q13. Is it possible to extend the duration of the grant?
A13. In principle, it is not approved. However, please consult us if you get sick during
the period or in the case of special circumstances, such as maternity leave,childcare leave, or nursing care leave.
OthersQ14. What should I do if I change my affiliation during the grant period?
A14. Please contact us as soon as you decide to change your affiliation. We allow the
grant to be transferred to the organization which the recipient belongs to, under
the condition that the project will be continued. However, in the case of
studying abroad or changing to an overseas organization, the transfer of thegrant will not be allowed, and you will be asked to return the balance of thegrant.
Q15. I would like to apply for a patent for my research results. Do I need to go throughany procedures?
A15. No, there is nothing you need to do. We encourage you to consider using ourcompany's patent grant system.
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