Neocon 2024
Merchandise Mart
Chicago, Illinois
Official International Shipping & Customs Clearance Instructions
Airways Freight Corporation is pleased to be appointed as the official international exhibition forwarder for NEOCON 2024. In this capacity, we will be coordinating
the freight forwarding, customs clearance, delivery, and re-exportation of international shipments after closure of the exhibition. Two of the keys to successful
exhibition are early logistical planning, and attention to detail. We therefore encourage you to take note of the key information contained in these instructions andstart your successful planning now!

SET UP:

June 4th - 8th

EVENT DATES:

June 10th - 12th

MOVE OUT:

June 12th - 19th

AIRFREIGHT DEADLINE:

AIRFREIGHT shipments must arrive toChicago (ORD) airport no later than:May 28th

CONSIGNMENT INSTRUCTIONS (for Ocean Bills, air waybills, labels, packing lists):

Exhibitor Name / Booth #Neocon 2024
Merchandise Mart
200 World Trade Center
Chicago, IL 60654

For Delivery DIRECT TO SHOW SITE:
Airways Freight Corp.
PH 800-228-4220
FX 479-442-6080
Notify:Email: intshows@airwaysfreight.com

MARKING INSTRUCTIONS:All pieces or shipping crates must be clearly marked as shown below: Pieces on pallets, even if they are banded and shrink wrapped, should be individuallylabeled. All wood packing material entering the USA is now subject to ISPM standards, so all non-manufactured wood packing and dunnage material must beheat-treated or fumigated and marked with the IPPC stamp. See also: www.aphis.usda.gov
Neocon 2024
Merchandise Mart
200 World Trade Center
Chicago, IL 60654
EXHIBITOR: ________BOOTH NO_______

CASE____OF____GROSS WT: ______ KGS
NET WEIGHT _______ KGS
MADE IN (COUNTRY OF ORIGIN)CUSTOMS CLEARANCE
Airways Freight Corporation will arrange for all customs clearance for both the import and export of your exhibition materials. All articles for give-away, sales, orconsumption, will be cleared as dutiable entries. For goods that will be re-exported, we recommend use of an ATA Carnet. Please, however, ensure your invoices
clearly distinguish between items that will be consumed and items that will be re-exported. A template of this document is included in this attachment for yourreference. All commercial invoices should be sent to us prior to shipment for our review at: intshows@airwaysfreight.com
COURIER SHIPMENTS: We would strongly discourage the use of a Courier Service for the dispatch of your material to the exhibition. Due to importer regulations,
we will not be able to assist with customs clearance of courier shipments of any material from outside the US.
DOCUMENTARY REQUIRMENTS
1 ORIGINAL AND 5 COPIES OF COMMERCIAL INVOICE & PACKING LIST

Separate commercial invoices should be provided for temporary and consumable entries (consumables include give-away items). Invoices should
detail the contents of each carton in English and should state per unit as well as total value and should contain full descriptive detail of each commodity
shipped along with any corresponding model and serial numbers for equipment or hardware.
Pre-sold goods must be clearly identified as such, so that appropriate importer information, and customs data, can be gathered, prior to entry. Please notify
us prior to shipment if your equipment has already been sold.
Dangerous goods must be shipped in accordance with IATA dangerous goods regulations (Air) Special arrangements must be made for theirmovement. It is the shipper’s responsibility to properly label cargo containing dangerous goods and to properly complete the DG forms allowing their
movement for the mode of transportation you require. Deadlines for dangerous goods shipments are 1 week prior to those deadlines listed above and priorapproval of these documents must be obtained prior to shipment.
All shipments must be pre-alerted to Airways Freight Corporation, 2 days prior to arrival for air freight, and 7 days prior to arrival for sea freightshipments. Pre-alerts should include carrier name and bill nos., arrival flight/vessel details, as well as copies of all shipping documents. See note below
regarding medical device shipping
IMPORTANT NOTE: FORWARDER SERVICES ARE NOT THE SAME AS DRAYAGE SERVICES! Unlike shows in other parts of the world, on-sitematerial handling (delivery from advance receiving, unloading from truck, positioning in stand, removal, storage, return of empties, and loading on truck), ismanaged by the General Contractor. In this case, that is the MART. This means, liability and responsibility for the cargo passes to the General contractor
from us at the dock of the convention center, or advance receiving location. This also means a work order and payment arrangement must be made with boththe forwarder (Airways) and the contractor (The MART).

ITEMS FOR IMPORT
Items for entry to the United States of course can vary in customs requirements. Please be sure to clearly define and value each item for shipment to NEOCON 2024
and provide information to Airways prior to shipping; we will in turn review carefully and offer the correct guidance.
INSURANCE
It is up to the exhibitor to confirm that they have insurance in place with their own provider, and that their policy will extend coverage of their stand and equipment
during transit to and from the show, as well as while it is on the stand. If your policy provider cannot extend adequate coverage, please contact Airways aboutobtaining proper coverage of your goods. NOTE- Standard carrier’s liability will end at the dock of the convention center, so shipments will be subject to the limitsof liability stated in your MART information once they arrive at the dock of show site or advance receiving warehouse.
PAYMENT REQUIREMENTS: A valid credit card account number prior to delivery of your goods to the show must secure charges for all transportation,clearance, and delivery. Airways accepts VISA, MASTERCARD, and AMERICAN EXPRESS.
GETTING TO THE SHOW Airways Freight Corporation is pleased to offer complete forwarding services for international exhibitors. If you are in need of totaltransportation services from your door, please reach us at the contact information below. If you choose to use your own forwarder, it is imperative that they
follow our instructions closely, and email a pre-advice to the address/number listed below. If you have any questions regarding this information,please reach us via email, phone, or fax at the contact information below:

USA & CANADA

800-643-3525 (Toll Free)

INTERNATIONAL

479/442-6301 Fax: 479/442-6080

EMAIL:

intshows@airwaysfreight.com*All transactions subject to Airways Terms & Conditions

COMMERCIAL INVOICE/PACKING LISTSHIPPERCASE # WEIGHT DIMENSIONS
(LBS)
LxWxH

CONSIGNEE
Exhibitor name / booth #Neocon 2024
Merchandise Mart
200 World Trade Center
Chicago , IL60654
QTY

HARMONIZEDTARIFF NOX____________________________________AUTHORIZED SIGNATURE OF SHIPPER/AGENTSHOW / BOOTH # / EXHIBITOR
Neocon 2024
Floor #:Booth #:DESCRIPTION IN ENGLISH
OF CONTENTS OF EACH CASE#

PERMANENTTEMPORARYCOUNTRY
OF ORIGINTOTAL USDPAGE ____ OF ____

IMPORT STATUS

VALUE (US$)$0.00

DEBIT/CREDIT CARD AUTHORIZATIONFOR DEBIT/CREDIT CARD PAYMENT ONLY: Please complete the form below and mail, fax or email to:
Airways Freight Corporation
P.O. Box 1888
Fayetteville, AR 72702

EMAIL:
ARinvoices@airwaysfreight.com

FAX: 479.442.6522

Attention: Accounts Receivable

PAYMENT TYPE
Card number:

4

Card number:

5

Card number:

3/Expiration Date:
mm/yy

Authorized Amount: (USD)

CVV Code:$________________
Credit cards incur 3% surcharge_____________________________________

Shipment
Reference
Number ___________________________CARDHOLDER INFORMATION
Print Name (exactly as shown on card)

Phone Number:_________________________________________Fax Number:__________________________________________CC Billing Address:_____________________________________________________________________________
Company Name:________________________________________________________________________________________________________________
Email address:_________________________________________________

I hereby promise to pay the authorized amount shown above to Airways Freight Corporation

Cardholder Signature:____________________________________________________

Airways Freight Corporation ● P.O. Box 1888 ● Fayetteville, AR, 72702 ● 3849 West Wedington Drive ● Fayetteville, AR 72704 ● (Toll Free) 800.643.3525 ● (Local) 479.442.6301 ● (Fax) 479.442.6522 ● www.AirwaysFreight.com(Rev.) 2021_02_22