JOB DESCRIPTIONSPRESIDENT
Leadership Expectations
Management• Strategic Planning: work with the board
to create and execute a strategic
business plan
• Create goals and objectives for theboard and committees• Advise, support, and develop board
ofdirectors in executing initiatives• Assist in chapter budget development.
Mediate discussions and create
consensus within the board• Communicate with members regarding
all regarding all MPI HQ initiatives• Target future leaders within existingboard, committees, and membership• Schedule transition time with President
Elect

Leadership Skills/Competencies• Visionary• Facilitation• Collaboration• Delegation• Organization• Execution• Mentoring• Coaching• Financial Awareness• Motivational• Conflict Resolution• Empowerment• Effective Communication• Innovation

The President shall serve as chairman of both the Board of Directors and the Executive
Committee. The President shall also serve as a member, ex-officio, but without the right tovote on all committees. The President or designee will serve as a member of theInternational Council of Chapter Presidents

At the Annual Meeting and at such other times, the President shall communicate to themembers such matters and make such suggestions that will promote the welfare andincrease the usefulness of the Chapter. The President shall perform such other duties as or
as may be prescribed by the Board of Directors.
Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:• Member in good standing with previous service as President-Elect• Knowledgeable of the activities and affairs of the chapter• Willing to give the time, energy, talents, and enthusiasm required of the position
Specific Responsibilities:

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Directly responsible for communicating with and supervising the chapter officers anddirectors to ensure that all assignments are completed according to the strategic plan,
the chapter is financially sound, and membership is advised of all progressServe as chair of all meetings of both the Executive Committee and Board of Directors,
serve as a member of the Finance Team
Approve all members of standing and special committees and relieve any inactive
committee members with approval of the Board
Ensure adherence to Chapter Bylaws, Policies and Procedures
Support and enforce policies and programs adopted by the Board of Directors
Prepare consent agenda for each board meeting and distribute prior to meeting
Serve as an ex-officio member on all committees Vote on issues brought before theBoard of Directors only in the event of a tie
Act as official spokesperson of the chapter
Conduct new Board Member Orientation, Spring Board Retreat and Winter Board
RetreatSubmit budget needs for the following fiscal year
Oversee performance of Chapter Administrator/Executive Director, including monthly
meetings and a yearly performance review
Serve as liaison between the Chapter and MPI Headquarters
Performs any other duties as assigned by the Board of Directors

Time Commitment:• Regular attendance at monthly meetings, Board and Executive Committee meetings• Attendance at Board retreats• Attendance at MPI Chapter Business Summit• Attendance at MPI World Education Congress (WEC)• Attendance at all official chapter activities and functions

President-Elect
Leadership Expectations
Management• Strategic Planning: work with board tocontinually build, develop and executea Strategic Business Plan
• Advise, support and develop board of
directors in executing initiatives• Assist in chapter budget development• Develop leadership development
processes to support succession
planning• Target and mentor future leaders• Schedule transition time with incoming
VP’s

Leadership Skills/Competencies• Facilitation• Collaboration• Delegation• Organization• Execution• Mentoring• Coaching• Financial Awareness• Motivational• Conflict Resolution

The President-elect or designee shall preside at all meetings in the absence of the
President, work with officers to ensure chapter minimum standards are met, develop
leadership succession planning strategies for chapter and shall perform such other duties
that may be delegated by the President and/or the Chapter Board of Directors.
Reports to: President

Terms: One year or as determined by the Board of Directors and Chapter Bylaws

Assigned Board Directors/Committees:• Diversity, Equity and Inclusion

Qualifications:• Member in good standing with service, when possible, in a Board position• Prior experience on the MPI Potomac Board of Directors, with a minimum of one
year of service• Knowledgeable of the activities and affairs of the chapter• Willing to give the time, energy, talents and enthusiasm required of the position• Willing to commit to three years of service as President-Elect, President and
Immediate Past President

Specific Responsibilities:• Serve as direct support to the Chapter President• In the absence of the President, perform the duties of the President with the powersof and subject to all the restrictions upon the President• Serve as a voting member of Board of Directors and Executive Committee• Serve on the governance and nominating committee to develop a slate of qualified
board members for the following year
• Develop and implement a leadership succession/mentoring program

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Oversees the Leadership, Board of Director
Ensure the chapter adheres to minimum chapter standards as prescribed by MPI
Act as mentor, coach, advisor and counselor to assigned committees
Attend monthly board meetings, chapter events and committee meeting
Report on the strategies, successes and challenges of assigned committees to Board
Support and enforce policies and programs adopted by the Board of Directors
Conduct transition meeting with successor
Responsible for ensuring the fiscal responsibility of the committee(s) to which
position is assigned
Perform other duties that may be delegated by the President and/or Board

Time Commitment:• Regular attendance at monthly meetings, Board and Executive Committee meetings• Attendance at Board retreats• Attendance at MPI Chapter Business Summit• Attendance at MPI World Education Congress (WEC)• Attendance at all official chapter activities and functions• Assigned committee activities

Vice President of Communications
Leadership Expectations
Management• Strategic Planning: work with board tocreate and execute Strategic Business
Plan inclusive of Marketing &Communications Plan
• Advise, support and develop board of
directors in executing initiatives• Assist in chapter budget development• Target future leaders within existingboard, committees and membership• Schedule transition time with incoming
VP’s

Leadership Skills/Competencies• Visionary• Creativity• Innovative• Facilitation• Collaboration• Delegation• Mentoring• Coaching• Organization• Execution• Financial Awareness• Motivational• Conflict Resolution

The Vice President of Communications shall oversee the chapter communications. Vice
President of Communication will oversee the timely communications as needed to provide
effective newsworthy information to the membership. In addition, the Vice President ofCommunications shall oversee the production of the chapter newsletter, directory, andwebsite, their content and accuracy, and all written communication that is provided by thechapter both internally and externally. The Vice President of Communications shall also
ensure that all written communications follows the Chapter Business Plan currently inplace. The Vice President of Communications will report at all meetings of the Board of
Directors and at other times when called upon by the President.
Term: One year term or as determined by the Board of Directors and Chapter Bylaws
Reports to: President

Eligibility:• Member in good standing• Willing to give the time, energy, talents and enthusiasm required of the position
Assigned Board Directors/Committees:• Marketing/PR• Publications

General Responsibilities:
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Serve as voting member of Board of Directors and Executive Committee
Act as mentor, coach, advisor, and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes, and challenges of assigned committees to Board
Support and enforce policies and programs adopted by the Board of Directors
Ensure the fiscal responsibility of the committee(s) to which position is assigned.
Ensure Committee Project Plans are accurate and Annual Financial Budget andreflect long-term goals set in the Chapter Business Plan
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board

Specific Responsibilities:• Lead, manage, and direct Chapter’s marketing, communications, and public relations
plans and policies• Oversee the marketing, publications, public relations, advertising, andcommunityoutreach efforts of the chapter, includingo Marketing & PR - responsible for media relations, press releases; providing
marketing and public relations support for the various chapter events andprojects. Maintains content on website and social media.
o Publications – responsible for producing monthly FYI electronic newsletter,bi-monthly Potomac Engage, annual Member Directory, content for website
o Advertising – FYI electronic newsletter Ads, Potomac Engage Ads, website
Adso Community Outreach – responsible for community service volunteer efforts
throughout the Chapter Year.
• Ensure chapter programs, activities and accomplishments are highlighted at boththe local Chapter and MPI International levels• Communicate strategic issues relating to communications/technology to Board of
Directors• Secure and oversee the following outside vendors through RFP process: Chapter
Photographer, graphic designer, printer, and copywriter (if applicable)• Oversee and research current communications/technology trends and topics
pertinent to the meetings industry and report findings to Board of Directors• Approve all Communication related expenses and forward appropriate paperwork
to the Management Firm.
Time Commitment:• Regular attendance at monthly meetings, Board and Executive Committee meetings• Attendance at Board retreats• Training of Board and Committee Chairs regarding financial procedures and bylawsof the Chapter as determined by the Board• Attendance at all official chapter activities and functions• Assigned committee activities

Vice President of Education
Leadership Expectations
Management• Strategic Planning: work with board tocreate and execute Strategic Business
Plan inclusive of Chapter’s Education
Plan• Advise, support, and develop board
ofdirectors in executing initiatives• Assist in chapter budget development• Target future leaders within existingboard, committees, and membership• Schedule transition time with incoming
VP’s

Leadership Skills/Competencies• Facilitation• Collaboration• Delegation• Mentoring• Coaching• Teaching• Financial Awareness• Motivational• Conflict Resolution• Execution

The Vice President of Education shall oversee the educational offerings of the Chapter, toinclude program planning and educational alignment with the MPI strategic plan. The Vice
President of Education shall also oversee registration, logistics, content and speakersourcing for all meetings. The Vice President of Education will report at all meetings of theBoard of Directors and at other times when called upon by the President.
Term: One year term or as determined by the Board of Directors and Chapter Bylaws
Reports to: President

Eligibility:• Member in good standing• Willing to give the time, energy, talents, and enthusiasm required of the position
Assigned Board Directors/Committees:• Regional Conference/ReConEx• Education Programs• Certifications and Leadership Development

General Responsibilities:• Serve as voting member of Board of Directors and Executive Committee• Act as mentor, coach, advisor, and counselor to assigned committees• Submit agenda items for Board of Directors meetings in advance of meetings• Report on the strategies, successes, and challenges of assigned committees to Board• Support and enforce policies and programs adopted by the Board of Directors• Ensure the fiscal responsibility of the committee(s) to which position is assigned.

•••Ensure Committee Project Plans are accurate and Annual Financial Budget andreflect long-term goals set in the Chapter Business Plan
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board

Specific Responsibilities:• Manage and supervise chapter educational efforts, including the development andcreation of a Chapter Education Plan.
• Oversee all annual education needs assessment initiatives and oversee any
education related research projects• Lead, manage, and direct the Chapter’s Education Plan in accordance with chapter
strategies and MPI Standards including content, registration, and logistics for the
Chapter’s education experiences• Communicate strategic issues relating to professional development Board of
Directors• Approve all Education related expenses and forward appropriate paperwork to theManagement Firm.

Time Commitment:• Regular attendance at monthly meetings, Board and Executive Committee meetings• Attendance at Board retreats• Training of Board and Committee Chairs regarding financial procedures and bylawsof the Chapter as determined by the Board• Attendance at all official chapter activities and functions• Assigned committee activities

Vice President of Finance
Leadership Expectations
Management• Strategic Planning: work with board tocreate and execute Strategic Business
Plan• Advise, support and develop board of
directors in executing initiatives• Manage and direct chapter budget
development and fiscal planning• Lead and manage Chapter Sponsorshipefforts• Oversee and protect the Chapter’sinvestment Accounts and Reserves• Oversee the Chapter’s Annual Audit• Target future leaders within existingboard, committees and membership• Schedule transition time with incoming
VP’s

Leadership Skills/Competencies• Facilitation• Collaboration• Delegation• Mentoring• Organization• Execution• Coaching• Financial Awareness• Motivational• Conflict Resolution

The Vice President of Finance shall oversee the Chapter's funds and financial records. The
Vice President of Finance shall oversee collection of all funds and/or assessments; shallestablish proper accounting procedures for the handling of funds; and shall be responsible
for keeping the funds in such banks, trust companies, and/or investments as are approvedby the Executive Committee. The Vice President of Finance shall report on the financial
condition of the Chapter at all meetings of the Board of Directors and at other times whencalled upon by the President. The Vice President of Finance shall work with the Association
Manager to file Chapter tax reports to MPI (US Chapters only), the Internal Revenue Service
and state/province agencies as required. The Vice President of Finance shall oversee andguide the activities of the Strategic Alliances and Site Selection and Strategic Events
Committees to reach their annual sponsorship and revenue goals.
(Please see below for descriptions of each committee.)

Term: One year term or as determined by the Board of Directors and Chapter Bylaws
Reports to: President

Eligibility:• Member in good standing• Previous service on Board of Directors, preferably in a financial capacity• Willing to give the time, energy, talents and enthusiasm required of the position•Good organizational skills

Assigned Board Directors/Committees:• Business Development• Special Events

General Responsibilities:• Serve as voting member of Board of Directors and Executive Committee• Act as mentor, coach, advisor and counselor to assigned committees• Submit agenda items for Board of Directors meetings in advance of meetings• Report on the strategies, successes and challenges of assigned committees to Board• Support and enforce policies and programs adopted by the Board of Directors• Ensure the fiscal responsibility of the committee(s) to which position is assigned.
• Ensure Committee Project Plans are accurate and Annual Financial Budget andreflect long-term goals set in the Chapter Business Plan
• Conduct transition meeting with successor• Perform other duties that may be delegated by the President and/or Board
Specific Responsibilities:• Manage and supervise chapter financial efforts, in conjunction with Chapter
Association Manager:o Fundraising - cash and in-kind; fundraising events, auctiono Special Events - trade shows, special networking eventso Strategic Alliances – with respect to sponsorships, partnership marketingo Investments & Reserves - CDs, mutual funds, prudent reserve• Oversees Director of Business Development• Maintain proper accounting procedure for the receipt and handling of funds,
maintenance of financial records, and paying all authorized invoices with the
Association Manager• Ensure safekeeping of chapter funds in such banks, trust companies, and/or
investments as approved by the Board of Directors• Prepare annual operating budget with Executive Committee and Association
Manager and ensure compliance once approved by the Board• Ensure chapter is incorporated according to chapter minimum bylaws (Association
Manager)• Comply with all governmental tax regulations and file chapter tax reports as
required with Association Manager• Ensure chapter complies with MPI bonding requirements (Association Manager)• Present up-to-date financial statements at each Board of Directors meeting(prepared by Association Management)• Research current funding, partnership and investment trends and topics pertinent
to the chapter and report findings to Board of Directors

•Approve all Division related expenses and forward appropriate paperwork to theManagement Firm.

Time Commitment:• Regular attendance at monthly meetings, Board and Executive Committee meetings• Attendance at Board retreats• Training of Board and Committee Chairs regarding financial procedures and bylawsof the Chapter as determined by the Board• Attendance at all official chapter activities and functions• Maintenance of chapter financial records (prepared by Management Firm)• Consolidating work plan “wish lists” to the chapter budget and finalizing the budget
for the July 1 deadline. (estimated 20 hrs - May-June time frame)• Assigned committee activities

Vice President of Membership
Leadership Expectations
Management• Strategic Planning: work with board tocreate and execute Strategic Business
Plan inclusive of Membership Plan andCampaign• Advise, support and develop board of
directors in executing initiatives• Oversee monthly membership figures,
and act as liaison to the MPIInternational Membership Team• Assist in chapter budget development• Target future leaders within existingboard, committees and membership• Schedule transition time with incoming
VP’s

Leadership Skills/Competencies• Facilitation• Collaboration• Delegation• Mentoring• Coaching• Organization• Execution• Financial Awareness• Motivational• Conflict Resolution

The Vice President of Membership shall oversee new member recruitment, new member
orientation, member recognition programs, scholarships and Chapter retention. The Vice
President of Membership will access membership reports including new members andretention from the MPI database and report at all meetings of the Board of Directors and atother times when called upon by the President.
Term: One year term or as determined by the Board of Directors and Chapter Bylaws
Reports to: President

Eligibility:• Member in good standing• Previous service on Board of Directors or Committee chair, when possible,
preferably in a membership capacity• Willing to give the time, energy, talents and enthusiasm required of the position
Assigned Board Directors:• Member Recruitment and Retention• Member Engagement and Recognition• Advocacy and Community Outreach

General Responsibilities:• Serve as voting member of Board of Directors and Executive Committee• Act as mentor, coach, advisor and counselor to assigned committees• Submit agenda items for Board of Directors meetings in advance of meetings• Report on the strategies, successes and challenges of assigned committees to Board• Support and enforce policies and programs adopted by the Board of Directors• Ensure the fiscal responsibility of the committee(s) to which position is assigned.

•••Ensure Committee Project Plans are accurate and Annual Financial Budget andreflect long-term goals set in the Chapter Business Plan
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board

Specific Responsibilities:• Manage and supervise chapter membership plan, campaigns and overall efforts toincrease MPI Potomac’s membership through:o Recruitment – member recruitment, new member orientation, and chapter
membership campaign
o Retention– member retention, hospitality
o Engagement- committee recruitment and involvemento Awards & Scholarships – recognition programs, scholarshipso Student Involvement: build awareness & engagement of students and faculty.
• Act as liaison between the Chapter and MPI’s International’s Membership Team to
manage the ongoing initiatives of MPI International as it relates to the MPI Potomac
Chapter Membership, and ongoing membership recruitment and retention process.
• Work with chapter management to maintain a current roster of chapter members• Communicate strategic issues relating to membership to Board of Directors• Research current membership trends and topics pertinent to the meetings industry
and report finding to Board of Directors• Approve all Membership related expenses and forward appropriate paperwork to
the Management Firm.
Time Commitment:• Regular attendance at monthly meetings, Board and Executive Committee meetings• Attendance at Board retreats• Training of Board and Committee Chairs regarding financial procedures and bylawsof the Chapter as determined by the Board• Attendance at all official chapter activities and functions• Assigned committee activities

Board Director
Leadership Expectations
Management• Create objectives to support thechapter’s Strategic and Businessplan• Educate committee chairs withprocesses, procedures, and tools
toachieve committee objectives• Assist in budget development for allcommittees reporting to director
based on line items in overall
chapter budget• Target incoming director fromcommittees who report to you• Schedule transition time withincoming Director

Leadership Skills/Competencies• Creativity• Facilitation• Collaboration• Delegation• Mentoring• Organization• Execution• Coaching• Financial Awareness• Motivational• Conflict Resolution

One of the major responsibilities of a Board Director is to work as a liaison with one ormore committees in a particular service area to our chapter. See below for description ofeach specific role:

CMP Prep Course: This committee leads our renowned on-line study courses focused on
preparation for the CMP exam. They also promote those who earn their CMP’s certification
through the program. They produce up to 4 CMP prep courses throughout the year bycreating and publishing course schedules, coordinating instructors, and marketing to MPI
Chapter as well as partnerships with MPI chapters around the world that are not currently
offering CMP prep courses.
Communication: The committee collaborates with all Potomac Chapter committees toplan and execute cohesive marketing campaigns to promote chapter events and activities
including managing the marketing calendar, coordinating email campaigns, creating
graphics, overseeing and posting on social media platforms, updating the website, hosting
monthly podcasts, gathering content for and publishing the monthly FYI e-newsletter, andpublishing the annual membership directory.
Community Outreach: This committee aims to get MPI Potomac’s name out into thecommunity through community service and volunteer efforts.

Diversity, Equity and Inclusion: This committee provides support and resources toensure DEI initiatives are weaved into all chapter activities and communications to upholdthe chapter’s mission to create an inclusive community that best reflects the makeup of ourmembers.

Educational Experiences: This committee curates and develops 4-6 educational experiences (known
as e2s) and other learning programs throughout the year. Tasks include content development,
speaker/panel engagement, program format, and on-site execution.
Emerging Professionals: This committee assist individuals from traditionally aged college students
to adult learners and even career-pivoters. It's a supportive home for all industry members who are in
the early stages of their careers, with 0-3 years of experience. The goal of the committee is to provide
tailored support and resources to help them navigate their career paths.
Industry Advocacy: This committee strives to advance the interests of the Potomac chapter throughindustry advocacy channels and will spearhead the chapter’s participation in events focused onhighlighting the meeting industry.
Leadership Development: This committee plays a crucial role in supporting Potomac Chapter
leaders. It facilitates succession planning, ensuring a smooth transition of leadership. Additionally, it
provides a wealth of resources and tools to enhance leadership skills and effectiveness, ultimately
setting up chapter leaders for success.
Membership Engagement & Recognition: To maximize member's engagement, this committee
ensures each member is getting their ROI from their membership once they become a member. The
committee is responsible for member orientation activities, promoting committee involvement tomaximize membership, and coordinating the Ambassador program at events to help connect newer
and non- members with existing members.
To provide member recognition, this committee also promotes ongoing member volunteer service
and activities through awards (star awards throughout the year and annual awards), chapter articles,
and birthday/anniversary acknowledgments. The committee is responsible for planning andexecuting the chapter’s year-end annual awards event (known as the Evening of the Stars).
Membership Recruitment & Retention: This committee develops and executes membershippromotion and growth strategies throughout the year. Member Recruitment is a chapter wide
responsibility, and this committee provides resources and specific strategies to ensure we are hitting
all cylinders to create continuous membership growth. The committee also provides an ongoingoutreach campaign to members in advance of their renewal date. By coordinating efforts withMember Recruitment and Engagement committees, Member Retention committee follows the life
cycle of the member and creates proactive communications.
Mentorship: This committee connects members who are interested in serving as mentors withmembers who are looking for mentors in the industry.
Networking Events: This committee plans and executes several non-educational, networking events
that generate revenue for the chapter. Tasks include everything from event conception and design
through working with event partners and on-site execution. that can bring in additional revenue forthe chapter.

Sponsorship: This committee develops and delivers chapter revenue through paid
partnerships, including year-long strategic sponsors, event sponsors, various sponsors/
advertisers for chapter publications and other outlets. The committee is also responsible
for sponsor care to ensure ROI for each sponsor is executed and actualized. Lastly, thecommittee organizes non-event-specific fundraisers that can bring in additional revenue forthe chapter.
Term: One year term or as determined by the Board of Directors and Chapter Bylaws
Reports to: Vice President or President-Elect (see Organization Chart)
Eligibility:•••

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills

General Responsibilities:• Serve as voting member of Board of Directors
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Act as mentor, coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board
Support and enforce policies and programs adopted by the Board of Directors
Ensure the fiscal responsibility of the committee(s) to which position is assigned.
Ensure Committee Project Plans are accurate and Annual Financial Budget andreflect long-term goals set in the Chapter Business Plan
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board

Time Commitment:• Regular attendance at monthly meetings, and Board Meetings• Attendance at Board Retreats• Attendance at all official chapter activities and functions• Assigned committee activities