Guide to Application Procedure for Special Exceptions Concerning the Conferral of a Ph.D.
Degree on Those Who Withdrew from the Ph.D. Programs of the Graduate School(For December Submission)
Graduate School of International Social Sciences
Yokohama National University

1. Those who have withdrawn from the Ph.D. programs of the Graduate School may submit their Ph.D. dissertation
without paying the defense fee if they meet the following requirements. If they pass the defense, they are eligible
to receive a Ph.D. degree (Ph.D. degree by dissertation, ronbun hakase). The dissertation submission schedule isthe same as the Ph.D. degree (katei hakase).
(1) Studied at the Graduate School of International Social Science for three years.
(2) Assigned a “Pass” grade at the second interim progress report.
(3) Obtained necessary credits while being registered as a student of the university.
(4) Submitted a Ph.D. dissertation within one year of withdrawal.
(5) Applying for the same degree as the degree that they applied to receive while being registered as a studentof the university.

2. Submission Period for Application for the Review of Doctorate by Program Completion
Monday, November 13 to Friday, November 17, 5PM, 2023

Students are required to complete an application form and submit it to the Graduate School Affairs Officethrough YNU Learning Management System. The application form can be downloaded from the following
website. https://www.gsiss.ynu.ac.jp/english/student/news/schedule2023_en.html

3. Submission Period of the Degree Dissertation
Monday, December 4 to Wednesday, December 6, 5PM, 2023<To be observed strictly>

4. Documents to Submit
Submit the following (1) ~ (3) as an electronic file through YNU Learning Management System.
(1) Degree Dissertation(2) Degree Dissertation Abstract (Form No. 1)(3) List of Academic Works (Form No. 2)

5. Degree Dissertation
As a rule, use A4 format paper in portrait orientation arranged for binding on the left, with the text in horizontal
lines. Submit the electronic file to the Graduate School Affairs Office through YNU Learning Management
System. The front of the folder should have the dissertation title and your name.
＊Please receive anti-plagiarism checkup by your academic advisor before submitting the dissertation.

6. Dissertation Abstract
The degree dissertation abstract should be about 5-10 pages in A4 format, double-spaced. Use Form No. 1 andsubmit the electronic file to the Graduate School Affairs Office through YNU Learning Management System.

7. List of Publications(1) FormUse Form No. 2 and submit the electronic file to the Graduate School Affairs Office through YNU LearningManagement System.
(2) About the Titles
If you have published or jointly published any articles or papers that have content other than that of yourdegree dissertation and that would be of particular value as references, submit a list of their titles, author (ifmultiple, all authors), how they were published, and when they were published.

Regarding the Submission of Dissertation, Dissertation Abstract, and Other Materials byCandidates Who have Passed the Degree Dissertation Review(Submission Deadline: Friday, March 1, 5PM, 2024<To be observed strictly>)

1. Regarding Materials to be Submitted by Candidates Who Have Passed the Degree Dissertation Review
Material to Submit

Details

Written Agreement to Register
Doctoral Dissertation in theYokohama National University
Repository

PDF file* Please submit it as the PDF file aftersigned.

Electronic file of doctoral
dissertation text

Electronic file of dissertation
abstract (With content identicalto submitted in the submission
period of the Degree
Dissertation version)

Submit toMail it to the Graduate School
Affairs Office Graduate Schoolof International Social Sciences.

PDF file* The file name should be:
Doctoral-dissertation-full-text (Your- * Please specify your name andName).pdf
student ID number and submit* Place the complete text in a single file.
it by e-mail.
Do not break up the dissertation into
* Be sure to check the PDF filemultiple files (cover, contents,
before submitting it to makeintroduction, main body, etc.).
certain that the content displays
correctly and that there are no
corrupted characters or garbled
Microsoft Word file (Form No. 1)
text in it.
* The file name should be:
Doctoral-dissertation-abstract (YourName).pdf

2. Regarding Changes to the Method of Publication of the Degree Dissertation Abstract, Review Results,and Full Text of the Dissertation(1) Publication by Means of the Internet
A ministerial ordinance revising a portion of the Regulations on Academic Degrees (Ministry of Education,Culture, Sports, Science and Technology Ordinance No. 5 of 2013) was promulgated on March 11, 2013, andput into effect on April 1, 2013. In conjunction with this revision, persons who are conferred doctoral degrees
from a graduate school of the Yokohama National University from April 1, 2013, are to publish their degree
dissertation and review results abstract together with the full text of the doctoral dissertation by means of theinternet (the Yokohama National University Repository).

(2) Electronic File Formats
In order to assure long-term storage and accessibility, please take care regarding the following matters:・Embed fonts in the file and do not include any calls to outside data (external fonts, etc.) in the file.
・Do not encrypt the file, apply a password, set any restrictions on printing, or configure any other such
restrictions.

(3) Alternatives to Publication of Dissertation Online
When there is unavoidable reason that you should prefer not to publish the full text of the doctoral dissertation,please submit the appended Letter of Confirmation with brief, supporting data (e.g. email receiving
prepublication paper and a hard copy of contribution rules, etc.) to the Graduate School Affairs Office byFriday, March 1, 2024. If the reason is approved by the school faculty council or other such body as
corresponding to one of those listed below, a summary of the content of the doctoral dissertation (a dissertationabstract) may be published on the internet in place of the doctoral dissertation.

<Reasons Against Publishing the Full Text of the Doctoral Dissertation>
・The doctoral dissertation contains three-dimensional representations or other such forms that it is notpossible to publish on the internet.
・The doctoral dissertation includes content that, because of copyright protection, protection of private
information, or other such reason, cannot be published by means of the internet for more than one year fromthe date the doctoral degree is conferred.
・Due to publication in a scholarly journal that forbids simultaneous or multiple publishing, or due toapplication for a patent, or in connection with other such activity, publication of the full text of the doctoral
dissertation by means of the internet would cause a clear disadvantage to the person granted the doctoral
degree for more than one year from the date the degree is conferred.
・And other circumstances that the faculty council accepts as truly unavoidable.

Note 1. Even in cases when permission not to publish the full text of the doctoral dissertation is given, theelectronic file of the full text of the doctoral dissertation and the dissertation abstract should be submitted tothe Graduate School Affairs Office by the specified due date.
Note 2. Even in cases when permission not to publish the full text of the doctoral dissertation is given, if theunavoidable reason becomes no longer applicable, this circumstance should be reported to the Graduate
School Affairs Office concerned. After the report is received, publication of the full text of the doctoral
dissertation will commence.
Note 3. In cases when permission not to publish the full text of the doctoral dissertation is given, if theunavoidable reason continues to be applicable even after the time limit for non-publication has passed, pleasesubmit another Letter of Confirmation.

The Doctoral Dissertation Format
Front

Doctoral Dissertation

The History of YNU

The dissertation title should beshown in English

Graduate School of International Social Sciences
Yokohama National University
Display the name

YOKOKOKU TARO

March 2024

in roman letters

Display the month andyear (in Western format) ofdegree acquisition in
English