DIGITAL FSM - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP)

Government of Federated States of Micronesia
Digital FSM P170718
Draft
ENVIRONMENTAL and SOCIALCOMMITMENT PLAN (ESCP)
04 November 2019

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1|PageDIGITAL FSM - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP)ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN
1. The Government of Federated States of Micronesia (GovFSM)will implement the Digital FSM Project (theProject), with the involvement of the following Ministries/agencies/units: Department of Transport,
Communications and Infrastructure (DTCI), the FSM Telecommunication Cable Corporation (FSMTCC),
also known as Open Access Entity (OAE), the Telecommunication Regulation Authority (TRA), theDepartment of Health and Human Services(DH&HS) and the Department of Finance and Administration(DoFA) Central Implementation Unit (CIU).The International Development Association(hereinafter theAssociation) has agreed to providefinancingfor the Project.
2. GovFSM will implementmaterial measures and actions so that the Project is implemented in accordancewith the World Bank’s Environmental and Social Standards (ESSs). This Environmental and Social
Commitment Plan (ESCP) sets outmaterial measures and actions, anyspecific documents or plans, aswell as the timing for each of these.
3. GovFSMwill also comply with the provisions of any other E&S documents required under the ESF andreferred to in this ESCP, such as Environmental and Social Management Plans (ESMP), Resettlement
Action Plans (RAP), and Stakeholder Engagement Plans (SEP), and the timelines specified in those E&Sdocuments.
4. GovFSM is responsible for compliance with all requirements of the ESCP even when implementation ofspecific measures and actions is conducted by the Ministry, agency or unit referenced in 1. above.
5. Implementation of the material measures and actions set out in this ESCP will be monitored andreported to the Association by GovFSM as required by the ESCP and the conditions of the legal
agreement, and the Association will monitor and assess progress and completion of the material
measures and actions throughout implementation of the Project.
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6. As agreed by the Association and GovFSM, this ESCP may be revised from time to time during Project
implementation, to reflect adaptive management of Project changes and unforeseen circumstances orin response to assessment of Project performance conducted under the ESCP itself. In suchcircumstances, GovFSM/ or delegate(s)will agreeto the changes with the Association and will update theESCP to reflect such changes.Agreement on changes to the ESCP will be documented through theexchange of letters signed between the Association and the GovFSM/ or delegate(s). The GovFSMordelegate(s) will promptly disclose the updated ESCP.
7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks
and impacts during Project implementation, the GovFSMshall provide additional funds, if needed, toimplement actions and measures to address such risks and impacts.

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MATERIAL MEASURES AND ACTIONSMONITORING AND REPORTINGA
REGULAR REPORTING
Prepare and submit to the Association regular monitoring reports on
the environmental, social, health and safety (ESHS) performance of theProject, including but not limited to the implementation of the ESCP,
status of preparation and implementation of E&S documents required
under the ESCP, stakeholder engagement activities, Contractor’s ESHS
implementation, ESHS incidents, functioning of the grievancemechanism(s).
B
INCIDENTS AND ACCIDENTS
Promptly notify the Association of any incident or accident related tothe Project which has, or is likely to have, a significant adverse effect on
the environment, the affected communities, the public or workers.
Provide sufficient detail regarding the incident or accident, indicating
immediate measures taken or that are planned to be taken to addressit, and any information provided by any contractor and supervising
entity, as appropriate. Subsequently, as per the Association’s request,
prepare areport on the incident or accident and propose any measures
to prevent its recurrence. These activities are outlined in the Project
Grievance Mechanism.

TIMEFRAMERESPONSIBILE ENTITY/AUTHORITY

Six-monthly, throughout Project
implementation.

Central Implementation Unit

Notify the Association within 48 hours after
learning of the incident or accident.
Areport would be provided to theAssociation, as requested.

Central Implementation Unit Safeguards
Team

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ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS
1.1
ORGANIZATIONAL STRUCTURE
The Safeguards team as part of their roles
Establish and maintain an organizational structure with qualified staff
will be available to support the Projectand resources to support management of E&S risks including
throughout project implementation.
maintaining a Safeguards team in the Central Implementation Unit toprovide ongoing support, advice and monitoring to DTCI, FSMTCC (OAE) Part time consultants to be hired andand the Department of Health and Human Services (DH& HS).
retained on an as-required basis.
Recruitment of part time consultants as required to support thestakeholder engagement processes, technical advisory work and tosupervise infrastructure installation.

Central Implementation Unit

Central Implementation Unit,
Implementing Agencies.

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MATERIAL MEASURES AND ACTIONSTIMEFRAMERESPONSIBILE ENTITY/AUTHORITY

ENVIRONMENTAL AND SOCIAL ASSESSMENT
Adopt, implement and update the Environmental and Social
Management Plan (ESMP) in a manner acceptable to the Association.
Specific risks and impacts relating to infrastructure installation include:
managing sediment discharges,wet concrete and other wastedischarges, vegetation clearances, securing land access for publicinfrastructure (government or private), Project workers OH&S,behaviors
with host communities, and inadvertently disturbing graves or othercultural heritage sites. Specific opportunities relating to institutional
strengthening include ensuring safeguards for internet users tounderstand, avoid, minimise, report and seek victim support for harmfuland criminal online activities (bullying and harassment, security
breaches, scams, etc.).
1.3
MANAGEMENT OF CONTRACTORS
Incorporate the relevant aspects of the ESCP, including the relevant
aspects of the Environmental and Social Management Plan (ESMP),
Stakeholder Engagement Plan (SEP) and the Labor Management
Procedures (LMP), into the ESHS specifications of the procurement
documents with contractors responsible for installing internet
infrastructure. Thereafter ensure that the contractors comply with theESHS specifications of their respective contracts.
1.4
MANAGEMENT OF TECHNICAL ADVISORY CONTRACTS
Incorporate the relevant aspectsESCP, including the relevant aspects ofthe Environmental and Social Management Plan (ESMP), Stakeholder
Engagement Plan (SEP) and the Labor Management Procedures (LMP),
into the terms of reference. Thereafter ensure that the approaches andoutputs of the consultants comply with the terms of reference.
ESS 2: LABOR AND WORKING CONDITIONS

Adopt and implement the Environmentaland Social Management Plan (ESMP)
throughout Project Implementation.

FSMTCC, OAEDTCI,TRA and Department of
Health and Human Services (DH& HS),supported by Central Implementation
Unit.

Prior to the preparation of procurement
documents.
Supervise contractors throughout Project
implementation.

FSMTCC, supported by Central
Implementation Unit.

Prior to the preparation of procurement
documents.
Supervise consultants throughout Project
implementation.

FSMTCC OAE, DTCI, TRA and DH&HS,
supported by Central Implementation
Unit (CIU).

LABOR MANAGEMENT PROCEDURES
Adopt, implement and update the Labor Management Procedures(LMP) in a manner acceptable to the Association.

Adopt, implement and update the Labor
Management Procedures (LMP)
throughout Project Implementation.

FSMTCC-OAE, DTCI,TRA and DH&HS,
Central Implementation Unit (CIU).

1.2

2.1

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MATERIAL MEASURES AND ACTIONSTIMEFRAMEGRIEVANCE MECHANISM FOR PROJECT WORKERS
Adopt, implement and update theEstablish, maintain, and operate a grievance mechanism for Project Grievance Mechanism throughout Projectworkers, as described in the Labor Management Procedures (LMP) and Implementation.
consistent with ESS2.
2.3
OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES
Adopt and implement the Environmental
Adopt, implement and update the occupational, health and safety (OHSand Social Management Plan (ESMP)
measures specified in the Environmental and Social Management Plan
throughout Project Implementation.
(ESMP) in a manner acceptable to the Association. Specific issues relateto working in remote areas, travelling in small water craft, working atheights, working on road edges at risk of vehicle collisions, working inthe heat, protection from diseases and illnesses and working withelectrical or heavy machinery.
2.4
WORKER CODE OF CONDUCTPrior to the commencement of works.
Prepare and implement code of conduct for workers as specified in theESMP.
ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT[3.1
WASTE MANAGEMENT:
Adopt and implement the Environmental
Adopt, implement and update the waste management measuresand Social Management Plan (ESMP)
specified in the Environmental and Social Management Plan (ESMP) in a throughout Project Implementation.
manner acceptable to the Association. Specific issues relate tomanaging sediment, wet/leftover concrete, packaging, cable-related
waste and hazardous waste such as waste oil.
2.2

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ESS 4: COMMUNITY HEALTH AND SAFETY
4.1
TRAFFIC AND ROAD SAFETY:
Adopt, implement and update the traffic and road safety measuresthrough the development of a Traffic Management Plan as specified in
the Environmental and Social Management Plan (ESMP) in a manner
acceptable to the Association.Specific issues relate to keeping motorists
and pedestrians safe from work areas in road easements.

Adopt and implement the Environmentaland Social Management Plan (ESMP)
throughout Project Implementation.

RESPONSIBILE ENTITY/AUTHORITYFSMTCC-OAE, DTCI,TRA and DH&HS,
supported by Central Implementation
Unit (CIU).
FSMTCC-OAE, DTCI, TRA and DH&HS,
Central Implementation Unit (CIU).

FSMTCC-OAE, DTCI, TRA and DH&HS,
Central Implementation Unit (CIU)
Contractor, supervised by the PMU,FSMTCC-OAEand supported by Central
Implementation Unit (CIU).

Contractor, supervised by the PMU,FSMTCC-OAE and supported by Central
Implementation Unit (CIU).

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4.2

COMMUNITY HEALTH AND SAFETY:Adopt, implement and update the community health and safetymeasures specified in the Environmental and Social Management Plan(ESMP) in a manner acceptable to the Association. Specific issues relate
to safety around construction sites (particularly road easements), risksof violence and harassment behavior of Project workers during design
and installation of infrastructure, and the awareness raising andinstitutional strengthening to manage the negative online influences
and activities from improved internet connectivity.

Adopt and implement the Environmentaland Social Management Plan (ESMP)
throughout Project Implementation.

ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT
5.1
RESETTLEMENT POLICY FRAMEWORK:Land access process agreed with World
Adopt, implement and update the Land Access Process in a manner
Bank prior to effectiveness.
acceptable to the Association.
5.2
VOUNTARY LAND ACCESS PROCESS:
Negotiate and implement Voluntary Land
Consult, negotiate and implement voluntary land donations for publicaccess process prior to any activities
infrastructure on private land in accordance with the objectives of ESS 5 involving access to, and / or use of, private
and consistent with the requirements of the Land Access process thatland.
has been prepared for the Project, in a manner acceptable to theAssociation.
ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES
6.1
BIODIVERSITY MANAGEMENT:
Adopt and implement the Environmental
Adopt, implement and update the biodiversity management measuresand Social Management Plan (ESMP)
specified in the Environmental and Social Management Plan (ESMP) in a throughout Project Implementation.
manner acceptable to the Association. Specific issues relate tosurveying and avoiding natural habitats during infrastructure design andinstallation.
ESS 8: CULTURAL HERITAGE
8.1
CULTURAL HERITAGE MANAGEMENT:
Adopt and implement the Environmental
Adopt, implement and update the cultural heritage management
and Social Management Plan (ESMP)
measures specified in the Environmental and Social Management Plan
throughout Project Implementation.
(ESMP) in a manner acceptable to the Association. Specific issues relateto consultations with communities and surveying to avoid graves andother culturally significant sites during infrastructure design andinstallation.

Contractor, FSMTCC-OAE, DTCI,TRA andDepartment of Health and Human
Services, supported by Central
Implementation Unit (CIU).

PMU and FSMTCC-OAE, supported byCentral Implementation Unit (CIU).
FSMTCC-OAE, supported by Central
Implementation Unit. (CIU).

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PMU, FSMTCC –OAE supported by Central
Implementation Unit (CIU).

PMU, FSMTCC-OAE supported by Central
Implementation Unit (CIU).

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8.2

CHANCE FINDS:
Prepare, adopt, and implement the chance finds procedure described inthe Environmental and Social Management Plan(ESMP) developed forthe Project.

Throughout Project implementation.

FSMTCC-OAE supported by Central
Implementation Unit (CIU).

STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND
IMPLEMENTATION
Adopt, implement and update the Stakeholder Engagement Plan (SEP)
throughout Project implementation. Specific issues relate to engaging
fully with communities who may receive improved connectivity
infrastructure under the Project, ensuring private land access isvoluntary and involves all relevant land owners, ensuring all eligible
households and businesses are aware of the opportunity to connect tothe fibre network (particularly vulnerable households), and ensuring
stakeholders are fully engaged in the various institutional strengthening
activities.
10.2
PROJECT GRIEVANCE MECHANISM:
Adopt, implement and update the Grievance Mechanism throughout
Project implementation.
CAPACITY SUPPORT (TRAINING)

Adopt and implement the Stakeholder
Engagement Plan (SEP) throughout Project
Implementation.

FSMTCC-OAE, DTCI,TRA and DH&HS,
supported by Central Implementation
Unit (CIU).

Adopt and implement the Grievance
Mechanism throughout Project
Implementation.

FSMTCC-OAE, DTCI,TRA and DH&HS,
supported by Central Implementation
Unit (CIU).

CS1

Within three months of Project
effectiveness and as new project teammembers join the Project throughout
implementation.

Central Implementation Unit (CIU).

As required, prior to work commencing,
and throughout project implementation as
new staff / workers are recruited.

Central Implementation Unit (CIU).

Prior to work commencing, throughout
project implementation.

Central Implementation Unit(CIU) .

ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE
10.1

CS2

CS3

DTCI, FSMTCC-OAE, DH&HS and TRA staff responsible for the Project toreceive training from on the Project safeguards instruments, therelevant requirements of the Environmental and Social Management
Plan (ESMP) , and the roles and responsibilities of different key agencies
in safeguards implementation.
Project workers to receive training onlocal culture, occupational healthand safety, prevention of gender based violence, environmental
incidents and emergency prevention and preparedness and responses
to emergency situations.
Contractors to receive training on the relevant aspects of the Projectsafeguards instruments and relevant ESHS requirements, including
preparation of detailed ESHS management plans and procedures.

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