Hokkaido University
Graduate School of Engineering
English Engineering Education (e3) Program

Application guidelines［Special Selection］
MASTER’S PROGRAM
April 2025 enrollment
DOCTORAL PROGRAM
April 2025 enrollment
October 2025 enrollment with CSC program(applicants for Scholarship Program supported by
China Scholarship Council only)

Contents
Goal of Education and Admission Policy at the Graduate School of Engineering..................... 1

1. About the Program ..................................................................................................................... 3
2. Admission Categories ................................................................................................................. 3

3. Divisions under the e3 program ................................................................................................. 44. Qualifications for Applicants ..................................................................................................... 5
4-1. Nationality ............................................................................................................................... 5
4-2. Educational Qualifications ..................................................................................................... 5
4-3. English Requirement .............................................................................................................. 7
5. Application and Screening Schedule ......................................................................................... 8
6. Matching Check........................................................................................................................... 8
7. Application Submission .............................................................................................................. 9

8. Payment of the Examination Fee ............................................................................................ 10
9. Admission Screening ................................................................................................................ 10
10. Examination Results and Admission Certificate........................................................................... 11
11. Enrollment Fee and Tuition ................................................................................................... 11
12. Visa Application Assistance ................................................................................................... 12

13. Protection of Personal Information ....................................................................................... 12
14. Contact Information ............................................................................................................... 13
15. List of the Documents ............................................................................................................ 13

Notice:In the event of unforeseen circumstances, the examination may be conducted in a manner thatdiffers from those described in this guideline.
Please check the following sites for the latest entrance examination information.
e3 website: https://eprogram.eng.hokudai.ac.jp/e3/admission-int/apply-admission

Goal of Education and Admission Policy at the Graduate
School of Engineering
・Goal of Education
The goal of Hokkaido University Graduate School of Engineering is to inherit academic
achievements accumulated over human history and to advance science and technology beyond
past achievements, and thereby, to nurture individuals with a solid education background andadvanced technical skills over diverse engineering fields and with the ability to adapt to
globalization, ongoing advancements in science and technology, the trend toward
interdisciplinary research, and who can think, decide and respond to practical challenges.
・What we look for in a student-Master's Program(1) Students who have a wide range of education and specialized knowledge of science andtechnology from a broad perspective, and who have the thinking and decision-making skills

necessary to solve problems.

(2) Students with communication ability to enable mutual understanding with people from allover the world who have various ideas.
(3) Students who are motivated to continuously acquire and improve the above knowledge andabilities.
(4) Students who are willing to think about and solve various problems that arise in society.

Students are expected to have acquired, before entering the Master's Program, academic
skills and ethics required to study and conduct research in their field of specialization.
-Doctoral Program(1) Students who have a wide range of education and a wealth of advanced specialized
knowledge of science and technology from a broad perspective, and who have the excellent
thinking and decision-making skills necessary to solve problems.
(2) Students with high communication ability to enable mutual understanding with people
from all over the world who have various ideas.
(3) Students who are motivated to continuously acquire and improve the above knowledge andabilities.
(4) Students who are willing and able to think about and solve various problems that arise insociety and create new science and technology through problem solving.

Students are expected to have acquired, before entering the Doctoral Program, high academic
skills and ethical standards required to study and conduct research in their field ofspecialization.

1

・Basic Policy for Selection of Applicants
The Graduate School of Engineering selects individuals of any nationality who have graduatedfrom a specialized field of science and engineering and intend to obtain a master's or doctoral
degree in the field of engineering, as well as qualified individuals who intend to obtain adoctoral degree while working after completing their undergraduate or master's degree.
・e3 Program Special Selection
The e3 Program Special Selection selects students from overseas who wish to obtain a degree

at the graduate school in English based on an oral examination of their specialized knowledge,
research ability, and willingness to tackle research problems, and a comprehensive evaluationof their basic academic skills and foreign language ability based on their application
documents.

2

1. About the Program
International graduate program in English (Master’s and Doctoral degree) was firstestablished at the Graduate School of Engineering, Hokkaido University in the year of 2000
as English Graduate Program in Social Environmental Engineering (EGPSEE) in order toattract qualified international students, who speak little or no Japanese. The e3 program has

gradually expanded to cover the other fields of engineering, and was renamed English
Engineering Education Program (hereafter referred to as “e3 program”) from 2007. The e3

program comprises of 13 divisions, encompassing all fields of engineering.

The e3 program aims to educate together international and Japanese students in both Master’sand Doctoral degrees in a multicultural and inter-disciplinary environment in English. The
goal of the e3 program is to foster globally competitive individuals, engineers and researchers,

who possess in-depth knowledge, are equipped with up-to-date technologies, have a global
mindset, and are able to work, taking leadership in various fields.

To foster the individuals described above and achieve its goal, the e3 program embraces thediversity of origins of the applicants and recruits students from all over the world.

2. Admission Categories
Admission screening to the program is conducted under the two categories, e3 Special Selection,
and Double Degree Program Special Selection. Please carefully confirm eligibility,
requirements, and deadlines for each category in the respective application guidelines. This
guideline describes the matters related to e3 Special Selection.
 e3 Special Selection
Double Degree Program Special Selection (please refer to the respective guidelines)

Application guidelines for each category are published online on the e3 program’s website:
https://eprogram.eng.hokudai.ac.jp/e3/3

3. Divisions under the e3 program
There are 13 divisions accepting applications under the e3 program.
The number of openings: several Master’s and Doctoral program students for eachdivision.
DivisionsApplied Physics

Engineering and Policy for Sustainable Environment

Materials Science and Engineering

Architectural and Structural Design

Mechanical and Space Engineering

Human Environmental System

Human Mechanical Systems and Design

Environmental Engineering

Energy and Environmental Systems

Sustainable Resources Engineering

Quantum Science and Engineering

Cooperative Program for Resources Engineering

Field Engineering for the Environment(Master’s program only)【About Cooperative Program for Resource Engineering】
The Cooperative Program for Resource Engineering is a collaborative education program
between the graduate schools of engineering of Hokkaido University and Kyushu University.
(1) School registration: Applicant will enroll in one of the two universities, where his/hersupervisor belongs to.
(2) Utilization of school facilities: Students can use the facilities of both universities.

(3) Co-supervisor: Students can receive the research supervision from an advisor (cosupervisor) from the other university.
(4) Online classes: Students can take internet-based courses provided from the otheruniversity, if applicable.
(5) Degree: Students will be awarded one degree recognized from both universities.

Cautions for applicants to the Cooperative Program for Resources Engineering(1) Entrance examination will be done in the university where you apply to. Please checkcarefully the examination schedules, contents, and research topics of the university.
(2) Home university: You will be enrolled in the university where you take the entrance
examination. All the academic procedures required for campus life (enrollment fee, tuition,scholarships, course registration) should be done in your home university.
(3 ) If you complete the admission procedure for one university in the cooperative program,you cannot apply for another university.

44. Qualifications for Applicants4-1. Nationality
April 2025 Enrollment

Applicants shall fulfill both criteria.
1.
2.

Non-Japanese nationals
Those who have or will obtain the Japanese residence status “student” by the time ofenrollment**If you are a non-Japanese national, but do not fulfill the condition stated “2” above, pleaseinquire to the e3 program office during the period of the Preliminary Screening of

Qualifications. There is a possibility you are qualified to apply for admission if you apply forthe screening. (Please refer to section 4-2 for the details about the Preliminary Screening of
Qualifications.)

October 2025 enrollment with CSC program
Applicants shall fulfill both criteria.
1. Chinese nationals
2.

Those who will obtain the Japanese residence status “student” by the time of enrollment

4-2. Educational Qualifications
Applicants shall fulfill one of the following criteria.

Master’s Program

April 2025 Enrollment
1. Individuals who have completed or expected to complete 16 years of school education in or
outside Japan by March 31, 2025.

2. Individuals whose total education period is less than 16 years but have been awarded or
expected to be awarded with a Bachelor's degree or the equivalent to a Bachelor’s degree
that requires at least three years of course work at a university or educational institution
outside Japan by March 31, 2025.
3. Individuals who have graduated or are expected to graduate from a Japanese university by
March 31, 2025.
4. Applicants who do not fall under the categories listed above, but who are recognized as
possessing the equivalent or greater academic skill as that of a university graduate basedon the individual assessment of qualifications and who will be 22 years of age as of March
31, 2025. Those applicants must apply for the Preliminary Screening of Qualifications.

5Doctoral Program

April 2025 Enrollment

1. Individuals who have been awarded a Master’s degree or the equivalent to Master’s

degree based on the completion of a course at a university or educational institution
outside Japan, or expected to be awarded by March 31, 2025.

2. Individuals who have completed or are expected to complete a Master’s degree from aJapanese university by March 31, 2025.

3. Applicants who do not fall under the categories listed above, but are recognized as

possessing the equivalent or greater academic skill to that of a person who has a
Master’s degree based on the individual assessment of qualifications and who will be

24 years of age as of March 31, 2025. Those applicants have to apply for the

Preliminary Screening of Qualifications.

If you have other than listed above educational qualifications, please inquire to the e3
program office.

October 2025 enrollment with CSC program

1. Individuals who have been awarded a Master’s degree or the equivalent to Master’s
degree based on the completion of a course at a university or educational institution in
China eligible for CSC scholarship, or expected to be awarded by September 30, 2025.**Individuals who are already enrolled in a Japanese university are not eligible.

Preliminary Screening of Qualifications

Applicants whose educational qualifications fall under 4(M)/3(D) in the section 4-2, “Master’s
program” or “Doctoral Program” should apply for the Preliminary Screening of Qualifications.

We will conduct the screening before accepting the hard copies of application documents, thus
please submit the documents indicated in the section 15 along with the “Application for the
preliminary screening of qualifications” to the e3 program office by e-mail. Please make surethat the application for the preliminary screening of qualifications has the name of yourprospective supervisor.

Acceptance Period of the Preliminary Screening of
Qualifications

Aug 22-Aug 29, 2024

Results announcement

By Sep 11, 20246

4-3. English Requirement
The medium of instruction of the e3 program is English, and applicants must possess
comprehensive knowledge of the English language. Applicants are required to submit anofficial English test score above the minimum requirement or the Medium of Instruction
certificate as a proof of English proficiency.

Minimum English Proficiency Requirements

TOEFL iBT Test
79
*TOEFL institutional code: 8648

IELTS
6.0

TOEIC L&R
730

*Please see P.17-18 for details.

Medium of Instruction (MI) certificate

MI certificate is an official letter or a certificate stating that English is the language of
instruction at the university or a specific degree program. If English being the language of
instruction is clearly specified in the transcript or diploma, there is no need to submit MI
certificate separately.

- Examples:-Master’s course applicants who graduated or are expected to graduate from a full-timeBachelor’s degree program for which the medium of instruction is English.
-Doctoral course applicants who graduated or are expected to graduate from a full-time
Master’s degree program for which the medium of instruction is English.

Exemptions

Applicants who fulfill one of the following conditions can be exempted from submitting an
English score and MI certificate:-Applicants whose native language is English-Applicants who graduated or are expected to graduate from universities in a country where
the first official language is English
If you have any concerns whether you qualify as a native speaker of English, please directly
inquire to the e3 program office well in advance of the Matching Check deadline in the section
5.

7

5. Application and Screening Schedule
e3 Special Selection will be conducted on the schedule below.
For further details, please refer to each section.

Schedule

Dates

Matching Check

Aug 26 – Sep 11, 2024

Notification of Matching Check

Sep 27, 2024

Submission of Hard Copy Application andExamination Fee Payment

Oct 1 – 15, 2024

Admission Screening
Document screening and interview.
*The way and the dates of the interview varydepending on the division, so please inquire yourprospective supervisor.

Nov 6 – 15, 2024

Announcement of the Results

Dec 9, 2024

6. Matching Check
All the applicants are required to take a Matching Check.

Matching Check

Graduate students conduct research under the guidance of a supervisor. All applicants are
required to take a Matching Check to find a faculty member whose research topic matches

their research interests and get acceptance from a prospective supervisor before submitting
application documents.
Please submit the necessary documents on the e3 online system during the Matching Checkso that the e3 program office can forward your documents to your prospective supervisor.
Please check the details for our website ( https://eprogram.eng.hokudai.ac.jp/ ).

Required documents

All applicants are required to submit the documents listed in section “15. List of theDocuments” for a Matching Check before submitting original application documents.

Submission Method

The documents shall be submitted on the e3 online system.
https://eprogram.eng.hokudai.ac.jp/.
8If there is any problem uploading, please consult the e3 program office(eprogram@eng.hokudai.ac.jp).

Notification of Matching Check

Notification of the Matching Check is announced by e-mail from the e3 program office. Only
applicants who passed the Matching Check are required to pay the examination fee and post
the original documents. The examination fee is paid through the website (https://e-apply.jp/e/hokudai-eng/) during the application period.

7. Application Submission
List of the Documents

Please refer to the section “15. List of the Documents”
If designated format is required, you may either download from website or online submission
system.
e3 program’s website: https://eprogram.eng.hokudai.ac.jp/e3/admission-int/apply-admission
e3 online submission system.: https://eprogram.eng.hokudai.ac.jp/apply/

Submission Notes

1. All the required documents shall be delivered to the e3 program office before theapplication deadline. When you ship the documents, make sure to use a courier service

that provides tracking options such as DHL, FedEx, EMS. It is applicant’s own
responsibility to estimate the required delivery time. Application will not be accepted if
the hard copies are delivered after the deadline.

2. After you have completed the submission of your application, you cannot change thecontents of the application.
3. Once your documents are delivered and processed, you will receive a notification e-mailfrom the e3 program office. The notification will usually be sent within 3 working days ofthe documents’ delivery to the e3 program office.

4. Application documents shall be written in English or an official English translation shallbe attached if it is written in language other than English.
5. Submitted documents are not returnable to the applicants for any reason. If any of the
documents cannot be re-issued (such as graduation certificates, transcripts etc.), pleasesubmit a certified copy.

6. If any false description is found in application documents, entrance approval may becancelled.
7. Please do not staple the documents. If necessary, please use clips instead.

Postal Address: English Engineering Education (e3) Program Officec/o International Affairs Office (A1-05)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Tel: +81 11 706 8089
9

8. Payment of the Examination FeeAmount of Examination fee: 30,500 JPY (500 JPY is for transaction fee) Payment method:
Applicants are required to pay by credit card through the examination fee website (https://eapply.jp/e/hokudai-eng).
If you are currently residing in Japan, you have an option to pay at a convenience store.


Payment period: Oct 1-15, 2024

-Payment of the examination fee must be completed during the period of hard copy

submission/examination fee payment. Before the payment period starts, applicants will
receive instruction for payment and its password from the e3 program office.
-Admission procedure is considered complete only when application documents arrive at thee3 program office and the examination payment is finished by the deadline.
-The examination fee is non-refundable.

-Those applying for the Doctoral program straight after graduating from a Master’s programfrom any Graduate School at Hokkaido University are exempted from paying the examinationfee.

- Recipients and prospective recipients of Japanese Government (MEXT) scholarships are
exempted from payment of the examination fee.

9. Admission Screening
Document Screening

In the process of document screening, various components of the application are consideredand evaluated, such as the quality of the applicant’s prior academic degree, grades, record ofaccomplishment and publications, research proposal, a recommendation letter, relevant work
experience, and so on.

Interview

An interview is required for overseas and domestic applicants as part of the application review
process.
The Interviews are scheduled individually and conducted online in principle. In some cases,
an online interview during the period other than mentioned in section 5 may be conducted.
Applicants will be notified about the schedule of the interview through their prospective
supervisors.
*Interviews for internal applicants who have been already enrolled in Hokkaido University
can be conducted on campus.
10

<GPA>

In most cases, e3 applicants should have a high academic performance (e.g. 80%, or 3.0 on a

4.0-point GPA Scale) to qualify for the Special Selection.

10. Examination Results and Admission Certificate
Examination results are notified to the applicants by e-mail from the e3 program office.

Admission Certificate

The admission certificate is sent in a PDF file by e-mail to those who are accepted.

Acceptance certificate for CSC Program candidates

After receiving the admission certificate, candidates selected for October 2025 Enrollment
with CSC Program shall subsequently apply for CSC Program selection following theguidelines prepared by Hokkaido University. Only those who pass the selection as a CSC

Program candidate from Hokkaido University will receive the acceptance certificate indicatingthat they may be exempted from paying tuition and other fees required for submission to the
China Scholarship Council.

11. Enrollment Fee and Tuition
Amount of Fees
Enrollment fee

282,000 JPY (At the time of enrollment)

Tuition for a semester

267,900 JPY (Annual fee: 535,800 JPY)

-Fees listed above are subject to change. If any revision is made at the time of admission orwhile the student is enrolled, the new amount will be applied at the time of the revision.
-If the enrollment fee is not paid during the enrollment procedure period, the applicant will
not be able to enroll.
-Information regarding the enrollment procedure and payment methods will be notified by email from the e3 program office.
-If tuition is not paid for one semester, the student will be expelled from Hokkaido University.
-Those applying for the Doctoral program straight after graduating from a Master’s degree
program from any Graduate School at Hokkaido University are exempted from paying theenrollment fee.
-Awardees of such scholarships as, Japanese Government (MEXT) scholarship and CSC
scholarship* are exempted from paying the enrollment fee and tuition for the period ofscholarship.
*Those who applied for October 2025 Enrollment with CSC program but were not awarded
the scholarship as the result of selection at Hokkaido University or CSC are not exemptedfrom paying the enrollment fee and tuition.
11

Enrollment Fee and Tuition Exemption /Deferment of Enrollment Fee

Self-supported students can apply for exemption of the enrollment fee and tuition as well asdeferment of enrollment fee. Application documents will be sent to candidates by e-mail.

12. Visa Application Assistance
Applicants needed Certificate of Eligibility (CoE)Once the applicants receive the admission certificate, the e3 program office will apply for a
CoE on behalf of the applicants. After the CoE is issued, the e3 program office will send it in

PDF format to each applicant by e-mail. After receiving the CoE, applicants must proceed toapply for a student visa at a Japanese Embassy or Consulate.

The MEXT Scholarship Recipients

Information on visa application procedures for the MEXT scholarship recipient will be
provided separately.

13. Protection of Personal Information(1) All personal information collected by Hokkaido University will be completely protected incompliance with the Act on the Protection of Personal Information Held by Independent

Administrative Agencies, etc., and other related acts and pursuant to the Hokkaido University
Regulations on Personal Information Management.
(2) Names, addresses, and other personal information provided to the university throughapplication procedures will be used solely for (a) enrollee selection (application processing andthe screening process), (b) the announcement of exam results, (c) admission procedures, (d)surveys and research on enrollee selection methods, and (e) related processes.

(3) Some of these processes may be outsourced by the university to a contracted service
provider (hereinafter referred to as “contractor”). All or some of the personal information
provided by applicants may be provided to the contractor only as needed to perform the tasks
for which it has been contracted.
(4) Personal information obtained through application procedures will be used only for those
who are admitted for (a) school administration purposes (student registration, academic
counseling, etc., (b) student support services (health management, scholarship applications,etc.), and (c) tuition and other administrative purposes. (Personal information of applicantsfor Cooperative Program for Resources Engineering will be used in Kyushu University for the
purpose of (a) and (b).)(5) Of the personal information described in item (4) above, only names and addresses will be
used to facilitate communication with students from the Hokkaido University Frontier
Foundation and organizations related to Hokkaido University, such as (a) the Hokkaido
University Athletic Union, and (b) Hokkaido University Faculty of Engineering “Hokkokai”.
1214. Contact Information
English Engineering Education (e3) Program Officec/o International Affairs Office (A1-05)
Graduate School of Engineering, Hokkaido University

Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan

E-mail: eprogram@eng.hokudai.ac.jp
Tel: +81 11 706 8089

15. List of the Documents
Please read the details for each item, and upload on e3 online submission system.:https://eprogram.eng.hokudai.ac.jp/apply/
If designated format is required, you may either download from website or online submission
system.
e3 program’s website: https://eprogram.eng.hokudai.ac.jp/e3/admission-int/apply-admission* External = Overseas and Domestic Applicants who are not enrolled in School or Graduate
School of Engineering, Hokkaido University or applicants who are in Intensive Japanese
Course at the time of admission screening.
* Internal = Internal Applicants who are enrolled in School or Graduate School of Engineering,
Hokkaido University at the time of admission screening as Bachelor’s Course Students,
Research Students, or Master’s Course Students.
** 〇= mandatory, ×= unnecessary, △=applicable case onlyNo.

Required Documents

〇

〇

1

e3 Application Form
Please note that original handwriting signature is required on the last
page when submitting the original. No electronic signature is allowed.
e3 Application Form is automatically generated on e3 online submission
system. Please download and print it out for submission.

2

Education History
Education History is automatically generated on e3 online submission
system. Please download and print it out for submission.

〇

〇

〇

×

3

Three Photographic Portraits of Applicant
・Two of the photos in size 4cm long x 3cm wide・One photo in size 3cm long x 2.5cm wide・Front facing without a hat
・Without background (including shadow)
・Ones that are vivid
・Taken within the last 3 months
・Write your name on the back of the photos
13

External Internal

No.

Required Documents

〇

〇

4

Research Proposal
Format: Please use e3-designated format.
Candidates nominated for MEXT scholarship can use MEXT format.

〇

△

5

Abstract(s) of Bachelor's/Master's Thesis(es)Format: Any format is acceptable (one to two pages long).
Please include the title, author, name of the supervisor, submission date(or expected to be submitted), and specify the type of work (Bachelor’s
thesis, graduation project, etc.)
Doctoral course applicants are required to submit both Bachelor’s andMaster’s thesis abstracts.
*Abstract of Bachelor’s thesis is not required if you are currently enrolledin e3 Master’s course.
*Abstracts of Bachelor’s/Master’s thesis are required if you are currently
enrolled as research students of the Graduate School of Engineering at
Hokkaido University.
If a formal thesis was not a part of your degree program, please preparea summary of the research project etc. you conducted at your home
university.

6

Abstract(s) of Publication(s)If you published papers including conference as a first author, pleaseattach an abstract. Do not attach the full paper. If your paper was
published in a language other than English, please prepare an English
abstract. Please make sure that the abstract is accompanied with fullreference information, including: name(s) of the author(s), title, andpublication information.

△△

Academic Transcripts
Official academic transcripts for every graduated /expected to graduate
university program (originals, certified copies, or verification report from
CHSI) shall be prepared. Please attach the grading scale.

〇△

External Internal* Transcripts are not required from the applicants who are currently
enrolled as research students of the Graduate School of Engineering,
Hokkaido University* Doctoral course applicants currently enrolled in Master’s course in the
Graduate School of Engineering at Hokkaido University shall submit
Master’s course transcript only.
7<Applicants who graduated/ are expected to graduate from a
university in any country/region other than China >If the transcript is issued in a language other than English, please submit
the certified copy of transcript in your native language and the original
English translation certified by an issuing institution or public notary.
-Bachelor's degree holders: please submit transcripts from theundergraduate school(s).
-Master's degree holders: please submit transcripts from bothundergraduate and graduate schools even if you are still in school.
Please make sure the date of issue is specified.
14

No.

Required Documents

External Internal<Applicants who graduated/ are expected to graduate from
Chinese University>
Please go to the website CHSI https://www.chsi.com.cn/en/ ,and apply for verification report of transcript in English.
Please request CHSI to send the transcript directly to the e3 program
office (eprogram@eng.hokudai.ac.jp) via e-mail by the deadline of the
Matching Check.
As a part of the Matching Check, upload a screenshot (PDF) of the
webpage that you contacted CHSI to make the above request.
Please note that it could take a long time to issue the transcript at CHSI.
It is recommended to apply for it well in advance. The application will not
be accepted if transcripts are sent by CHSI after the deadline.
For the Matching Check, please upload your official academictranscripts or certified transcripts issued by school on e3 online
submission system.
Graduation/Expected Graduation Certificates
Applicants are required to submit the originals, certified copies, orverification diploma from CHSI for each graduated program. High school
certificates are not required.
If the certificates are written in a language other than English, pleasesubmit a copy of the diploma in your native language certified by anissuing institution, and the original English translation certified byissuing institution or public notary.
*Graduation/ Expected Graduation Certificates are not required from theapplicants who are currently enrolled as research students of the
Graduate School of Engineering at Hokkaido University.

8<Applicants who graduated/ are expected to graduate from a
university in any country/region other than China >Applicants who graduated:- Please submit the original graduation certificate.
- Submission of a copy of the diploma certified by the issuing
institution is acceptable.
Applicants who are expected to graduate:- Please prepare the most recent expected graduation certificate.
It must show the expected month and year of your graduation.
- If your university does not issue an expected graduation certificate,please obtain a certificate of enrollment which shows the month andyear of the enrollment and graduation.
- Once you are conferred a diploma, please submit the certified copy.
<Applicants who graduated/ are expected to graduate from
Chinese University>●Applicants who already graduated
Necessary documents:
Online Verification Report of Higher Education Degree Certificate from
CHSI

15

〇

×

No.

Required Documents

External Internal

Please go to the website CHSI (https://www.chsi.com.cn/en/), and apply
for 「 中 国 高 等 教 育 学 位 在 线 验 证 报 告 翻 译件 （ 英 文）」（ Online
Verification Report of Higher Education Degree Certificate）.
Please request CHSI to send the verification report directly to the e3
program office (eprogram@eng.hokudai.ac.jp) via email by thedeadline of the Matching Check. As a part of the Matching Check,please upload a screenshot (PDF) of the webpage that you contacted
CHSI to make the above request.
Please note that it could take a long time to issue the report at CHSI. It
is recommended to apply for it well in advance. The application will not
be accepted if reports are sent by CHSI after the deadline.
●Applicants who are expected to graduate
Necessary documents:
Online Verification Report of Student Record from CHSI
Please go to the website CHSI (https://www.chsi.com.cn/en/), and apply
for 「教育部学籍在线验证报告 翻译件（英文）」(Online Verification
Report of Student Record).
Please request CHSI to send the verification report directly to the e3
program office(eprogram@eng.hokudai.ac.jp) via email by thedeadline of the Matching Check. As a part of the Matching Check,please upload a screenshot(PDF) of the webpage that you contacted
CHSI to make the above request.
Please note that it could take a long time to issue the report at CHSI. It
is recommended to apply for it well in advance. The application will not
be accepted if reports are sent by CHSI after the deadline.
*Those who submitted the Online Verification Report of Student Record
from CHSI are required to submit the Online Verification Report ofHigher Education Degree Certificate (CHSI) by the time of enrollment at
the e3 program.

9

One Recommendation Letter
Format: You may either download the e3 designated letter format or use
free format.
The letter shall be provided by your supervisor in the most recently
graduated /expected to graduate program.
Please note that an original handwriting signature is required. Noelectronic signature is allowed. Please do not attach a letter from aprospective supervisor at Hokkaido University.
* Recommendation letter is not required from the applicants who are
currently enrolled as research students of the Graduate School ofEngineering at Hokkaido University.

16

〇

×

No.

Required Documents

External Internal

Documents to Prove English Proficiency
Applicants are required to submit an official English test score above thee3 minimum requirement or the Medium of Instruction certificate as a
proof of English proficiency. (Please read “Medium of Instruction
certificate” and “Exemptions” under Notes on Submission.)* Doctoral course applicants currently enrolled in the Master’s course
under the e3 program don’t need to submit MI certificate.
●English Proficiency Requirements
Type of examination

Minimum English Proficiency
Requirement

TOEFL iBT
TOEFL iBT Home Edition

79

IELTS (Academic)

6.0

TOEIC L&R

730

TOEIC IP/TOEIC Institutional Test Sessions, TOEIC Speaking & Writing
Tests, TOEIC Speaking Test, TOEIC Bridge Test, TOEFL ITP,
TOEFL ITP Plus for China, Revised TOEFL PDT, IELTS (General Training)and IELTS online are not acceptable.

10●Notes on Submission
TOEFL iBT, TOEFL iBT Home Edition
Institutional Score Report must be sent directly to the e3 program officefrom ETS by post. You are required to order it by the deadline of
Matching Check, using an Institutional code. Please note that the e3
program will not accept MyBest scores, but Test Date scores only.
Institutional code: 8648

IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from
IELTS center. You are required to order it by the deadline of Matching
Check.
TOEIC Listening & Reading
Please submit an original Official Score Certificate in unopened
envelope from ETS.
You are required to request the original Official Score Certificate to ETS
even in a case that you can get the Official Score Certificate online.
Please keep in mind that once the envelope is opened, it is no longer
considered as a valid certificate.
Period of Validity of the tests
The test must be taken within the last two years from the deadline forsubmitting a hard copy of the application documents.
Please note that if you can’t provide the official English test score by thedeadline of the Matching Check, your application will not be reviewed.

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Required Documents

External Internal

Medium of Instruction certificate (MI)Applicants who completed full time degree programs in English can
submit MI certificate as a proof of English proficiency.
MI certificate is an official letter or a certificate stating that English is thelanguage of instruction at the university or a specific degree program.
Please submit the original of certificate. If English being the language of
instruction is clearly specified in the transcript or diploma, there is noneed to submit MI certificate separately.
Examples:-Master’s course applicants who graduated or are expected to graduate
from a full-time Bachelor’s degree program for which the medium of
instruction is English.
-Doctoral applicants who graduated or are expected to graduate from afull-time Master’s degree program for which the medium of instruction
is English.
Exemptions
Applicants who fulfill one of the following conditions can be exemptedfrom submitting English scores and MI certificates.
-Applicants whose native language is English-Applicants who graduated or are expected to graduate from universities
in a country where the first official language is English
If you have any concerns whether you qualify as a native speaker ofEnglish, please directly inquire to the e3 program office well in advanceof the deadline of the Matching Check.
11

Photocopy of Passport
Please provide a photocopy of the page showing your photo, nationality,and name.

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12

Declaration of Finance and Original Bank Deposit Statement
Format:Declaration of finance: please use the e3 designated format.
Bank deposit statement: please get original bank deposit statement.
These documents are only required from self-supported applicants.
Applicants with a full support scholarship are not required to submit
these documents.
Copy of Scholarship Approval Letter and Scholarship Information
Form
Format:Scholarship Approval Letter: Any format is acceptable.
Scholarship Information Form: Please use e3 designated format.
These documents are required only from applicants who were granted
a scholarship or are in the process of application for a scholarship. The
form is not required from CSC, MEXT and JICA-funded scholarships
applicants.

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No.

Required Documents

External Internal- If you are granted a scholarship, please submit a letter from theorganization confirming the scholarship nomination and scholarshipform describing the details of the scholarship.
- If you are still in the process of application/selection, please first submit
the scholarship information form only.
14

Copy of Residence Card (Both sides)
Applicants currently residing in Japan are required to submit a copy of
their residence card.

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