D/V Chikyu
IODP Staffing Procedures(Ver. 3; Feb. 2015)

Call for Applications
Upon approval of D/V Chikyu’s expedition scheduling by the Chikyu IODP Board(CIB), a draft Call for Applications will be drafted by the Center for Deep EarthExploration (CDEX).
CDEX will coordinate with the Program Member Offices (PMOs), and whenapplicable, CDEX will coordinate with the appropriate Project Coordination Team(PCT), to collaboratively determine the deadline(s) for nominations for each
expedition or set of expeditions, any special staffing requirements, and otherrelevant requirements/information to be included in the Call for Applications.
CDEX will draft a final version of the Call for Applications for expeditions, adding
any details or changes supplied by the PMOs or PCT during the review period(usually with two weeks). CDEX will distribute the Call for Applications to the IODP
Science Support Office, and to the PMOs for circulation within their variouscommunities. CDEX will also circulate the Call for Applications in other suitablevenues.
As mentioned above, the PCT and CDEX cooperate on staffing for complex drilling
projects (CDP). Primarily, this is to coordinate between each expedition in the CDP
to maximize scientific outcome and maintain the agreed-upon scientific standards.
Staffing Procedures
A. Co-Chief Scientist Selection
1. TheScience

Evaluation

Panel(SEP)

providesCo-Chief

Scientist

recommendations to the Science Support Office when a proposal is forwarded
to the CIB. The Science Support office provides the nomination list and theirCVs to CDEX. The PMOs will assist in the acquisition of CVs. When applicable,
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thePCT

recommends

potential

Co-Chiefs,

consideringtheSEP

recommendations and proposal requirements.
2. CDEX (and PCT) reviews the Co-Chief Scientists recommendations anddetermines the most appropriate individuals based on expedition science
requirements and familiarity, individual qualifications, and (when applicable)
previous ODP/IODP performance.
3. CDEX issues official invitations to the potential Co-Chief Scientists. Copies ofthe letter are sent to the PMOs.
B. Science Party Staffing
1. The PMOs receive applications directly from their science communities andevaluate them through their internal methods.
2. The PMOs provide their nominations (including each nominee’s application
and relevant supporting material) to CDEX. Each PMO will provide ranking
criteria for each nominee, based on internal guidelines. Member countries
should be aware of the need for flexibility, and should provide an adequate
number of nominations representing a variety of scientific expertise. Eachmember country/consortia is entitled to their full representation according to theMOUs; however, while efforts will be made to select from the submitted
nominees, spaces aboard expeditions are not guaranteed.
3. CDEX shares the nominations and supporting materials with the Co-Chief
Scientists and, when applicable, the relevant PCT. CDEX will make final
staffing decisions based on the Co-Chiefs’ (and PCT) recommendations andthe PMO interests. An effort is made at this stage to invite “key individuals”
who can provide needed expertise and mentoring.
4. CDEX sends official invitations for scientific participation directly to eachscientist, cc’ing the relevant PMO. Further calls might be issued if certain
specialties remain unfilled.
5. If an invited science party member declines an expedition or withdraws after
accepting, CDEX will, with the Co-Chiefs and PCT, select another scientist
from the existing nomination list from the relevant PMO or request newnominations from the PMO. If the PMO is unable to provide a suitablereplacement, the berth will be relinquished by that PMO and filled with a2

qualified scientist from another PMO.
6. Although CDEX holds the ultimate authority for staffing decisions, CDEX willconsult and collaborate with the PMOs on significant deviations from thePMO’s nominations, priorities, and rankings. If CDEX does significantly deviate
from a PMO’s ranking, CDEX will advise the PMO on why changes were made.
7. Once the science party is finalized, CDEX will notify, in a timely manner, allnominated scientists who were not selected. CDEX will encourage thesescientists to participate as members of the shore-based science party.
8. CDEX is responsible for monitoring overall expedition staffing to ensure thatmember balance (as per the Memoranda of Understanding between JAMSTEC
and Chikyu program members) is maintained over each fiscal year.

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