INTERNATIONAL FEDERATION OF SOCIAL WORKERSAFRICA REGION
Issued: 9th March 2022
To: All National Association of Social Workers in Africa
REF: CALL FOR EXPRESSIONS OF INTEREST TO HOST THE IFSW AFRICAREGION 2023 CONFERENCE
Reference is made to the above captioned.
IFSW Africa Region has put up a call for expression of interest to host the 2023 IFSW - Africa
Region Hybrid Conference. As you may be aware, the call was made public on 26th November
2021 at the close of the IFSW - Africa Region Hybrid Conference in Kigali, Rwanda. This call isa formal follow up to that announcement. Interested national associations are expected to respondto this call by Thursday 30th June 2022 at 23:59 PM CAT. The National Association interested
should be able to write an official letter expressing interest to host to the undersigned with thefollowing attachments;
1.
2.
3.
4.
5.
6.
7.

A short description/roadmap detailing how they envisage organizing the conference
Detailed strategy for resource mobilization
Partnership engagement and coalition building strategy
How they hope to collaborate with the IFSW Africa Region Executive
Proposed dates for the conference
Letter of support from the Government
Letter of declaration of commitment to reduce the cost of hosting the conference to allow
for more participation from social work practitioners and users of social work services

The selection process will be concluded by Wednesday 20th July 2022, and the successful bidder
will be communicated to officially within 24 hours after which they will be required to formerly
accept the offer within 48 hours after receipt of the offer to host.
After receipt of formal acceptance of the offer to host by the selected member, IFSW Africa Region
will proceed to work on a proposed draft contract which will be mutually agreed upon by thesuccessful bidder and IFSW Africa Region.
The successful applicant will fully address and demonstrate compliance with the following
specifications and criteria:
1. All applicant organization(s) must be in current membership with IFSW

1|Page2. If the EOI is submitted by more than one organization, including our tripartite partner

members, there must be a written agreement between the applicant organizations
specifically noting that they represent the local/regional chapters of IASSW and ICSW.
3. All applicants must complete the EOI checklist (below) which will indicate theircompliance with the minimum requirements—including that the Board of each applicant
organization has voted to support the application;
4. Evidence to confirm organizational capacity of the host.
5. Proposed dates noting any potential advantages or disadvantages with the dates;
6. The level of anticipated local participation and support for the Conference;
7. An indicative budget, which covers all anticipated expenditures and sources of income,including those regarding the solidarity and scholarship funds (below);
8. Capacity for translation in the official languages on the continent and any local orregional language that would encourage and facilitate fuller participation in theconference. (English is the working language of the conference. Other languages include
French, Portuguese and Kiswahili).
9. Indicative sub themes—note that the main theme is drawn from the rallying theme of theGlobal Agenda for that year.
10. Any events, anniversaries or additional reasons why the country should host theconference.
11. Proposed venue with detail of capacity to host break away sessions, plenary, symposiums
and workshops, and provide access for people with disabilities;
12. Availability of accommodation from inexpensive Hotels as well as easy to reach.
13. Legal or diplomatic restraints on attendance. A statement from the government will berequired that, there will be no barriers or restrictions on entry to the citizen of any country
who is a bona fide member of any of the tripartite organizations.
14. Capacity to organize field visits;
15. Proposals for social events;
16. Opportunities for scholarships;
17. Proposals on marketing including interactive website for marketing, program andregistration;
Preliminary inquiries and questions may be directed to Mr. Joachim Cuthbert Mumba:
Joachim.mumba@ifsw.org
Expressions of Interest should be sent, by the deadline of Thursday 30th June 2022 at 23:59 PM
CAT to: Dr. Noel Muridzo: nmuridzo@gmail.com, copying Mr. Joseph Kayinga;
kayingaj@gmail.com
EOI Checklist: 2023 IFSW Africa Region Conference
The following checklist will be used by IFSW Africa Region during the screening process.
Expressions of interest should indicate where in their documentation these items are addressed(if the information is not listed in the space provided).
•Member of IFSW2|Page•••••••••••••••••

Written agreement of support from the local/regional chapter of IASSW and ICSW (notmandatory)
Evidence of financial viability
Evidence of organizational capacity
Dates proposed
Level of local participation and support
Indicative budget with participant level of 200; 350 and 500
Capacity for translation
Capacity to handle complex IT and digital solutions for a hybrid conference
Indicative themes
Any events, anniversaries or extra reasons for hosting
Proposed venue with detail of capacity and access
Availability of a range of accommodation
Legal and diplomatic constraints
Capacity to organize field visits
Proposals for social events
Proposals on marketing and website
Opportunity for scholarships

Draft Budget for 2023 IFSW Africa Region Conference
EOI must include preliminary budgetary information in order to be considered. Following thefirst level screening, proposers will be asked to detail revenue and expenses in accordance with amore detailed budget format.
Draft Budgets should include options for 200, 350 and 500 participants.
INCOME1.

• Registration fees (include fee levels and prospective participant numbers for members,nonmembers, participants from developing countries, and students)• Government grants• Grants from other sources
2. Venue•••••

Leasing/rental costs for venue
AV equipment
StationeryInterpretation
Other venue costs
Programme Costs

3.
••

Expenses
Speakers’ travel and accommodation costs

3|Page••••Transport costs
Field visitsTranslation costs
Other programme costs

4. Social Events•••

Welcome event
Conference dinner
Other social events

5. Publications••

Delegate pack
Other publications costs

6. Management•••••••

Professional conference organizer fees
MarketingWebsite
IT Capacity
Staffing
Scholarships
Returns to IFSW (minimum profit sharing)

7. Contingencies

Keywords: 2023 IFSW Africa Region Hybrid Conference, call for EOI Africa Region
ISSUED:

Joachim Cuthbert Mumba
Vice PresidentInternational Federation of Social Workers – Africa Region Plot #6814 Kabile Road, Olympia Extension, P.O. Box KL77, Lusaka.
Zambia.
Telephone: +260 211844047, +260 965844875
Email: joachim.mumba@ifsw.org /www.ifsw.org

4|Page