JGAP
Japan Good Agricultural PracticeControl Points and Compliance Criteria(for Group Administration)(Livestock and Livestock Products)

2017
Issue date: 25 December 2017

Table of Contents
1. How to use this document

p.1

2. Copyrightp.1

3. Disclaimer

p.1

4. Terms and definitions

p.1

A. Management structure of the group
1. Basic information of the group and allocation of responsibilities

p.3

2.

Contract management

p.4

3.

Group/farm management manual

p.4

Ｂ.

Implementation of the group/farm management manual and the verification of the implementation status

4.

Internal audit

p.5

4.1 Internal auditor
4.2 Internal audit of the group administration
4.3 Internal audit of the member farms
4.4 Internal audit of the subcontractors
4.5 Verification of the internal audit results
5.

Sanctions against rule violation

p.8

6.

Traceability

p.8

7.

Handling complaints and abnormalities

p.9

8.

Procedure for product recall

p.9

9.

Use of the JGAP logo

p.9

10.

Document management and record management

p.10

１．How to use this document
This document is used for JGAP (Livestock and Livestock Products) group audit.
Discrepancy between the English version and theJapanese version of the Terms, the Japanese-language version shall prevail.
２．CopyrightThis document has been developed by the Japan GAP Foundation, and its copyright belongs to the Japan GAP Foundation.
When any entity intends to produce a secondary document that derives from the original, the entity needs to have permission
from the Japan GAP Foundation in advance.
３．Disclaimer
The Japan GAP Foundation and JGAP certification bodies do not hold legal responsibility for the agricultural and livestock
products sold by the certified farms/ groups.
４．Terms and definitions※ See also the "JGAP General Regulations (Livestock and Livestock Products)"

Note: When laws are quoted, unless otherwise specified, Japanese laws have been quoted.
1) JGAP logo: Registered trademark owned by the Japan GAP Foundation. It represents the farm/group that ensures JGAP
requirements that include farm management, food safety, animal health, environmental conservation, workers safety, humanrights and welfare, animal welfare, etc., as well as agricultural and livestock products that have been produced by the farm/group.
2) Outsourcing： Subcontracting activities that are directly related to agricultural and livestock production to external entities. For"livestock and livestock products", such activities include in-process activities such as washing and disinfection of livestock
houses, shipping, transportation and rearing of livestock, etc. Pest control, residue analysis of veterinary medicinnal products andagricultural chemicals, equipment maintenance, infrastructure development, accounting, etc. are not included, as they are notpart of the agricultural and livestock production process. In addition, in the case of a group, support of agricultural activities
among the group members is not considered to be outsourcing.
3) Group： Organization that consists of multiple farms that are under the principles and missions of the group, and has arepresentative and a group administration.
4) Group audit and certification: Audit and certification of both the state of group governance by the group administration and thestate of management by member farms.

15) Compliance criteria: Criteria for objective judgment regarding good farm management. To be certified, a group needs to comply
with all the applicable control points in the "JGAP Control Points and Compliance Criteria for Group Administration (Livestock andLivestock Products)".
6) Certified products： Agricultural and livestock products that meet all the following criteriaa) Shipped from a farm with individual certification or group certification within the certificate validity periodb) Items that are listed on the JGAP certificatec) Handled in a livestock product handling facility that is listed on the JGAP certificate when there is a livestock product handlingfacility on the farm (livestock and livestock products only)
7) Violation of rules by the farm/group： Violation by a farm/group of regulations that are defined based on the "JGAP Control
Points and Compliance Criteria for Farms (Livestock and Livestock Products)" and the "JGAP Control Points and Compliance
Criteria for Group Administration (Livestock and Livestock Products)", or violattion of the "General Regulations (Livestock andLivestock Products)".
8) Group/farm management manual： Manual that is indispensable for managing a producer group and contains the following
contents:a）Procedures for group governance, which meet the "JGAP Control Points and Compliance Criteria for Group Administration(Livestock and Livestock Products)".
b）Procedures for farm management under the responsibility of the group administration, which meet the "JGAP Control Pointsand Compliance Criteria for Farms (Livestock and Livestock Products)".
c) Common procedures for farm management under the responsibility of the member farms, which meet the "JGAP Control
Points and Compliance Criteria for Farms (Livestock and Livestock Products)".
9) Group administration： An administrative body that is set up within a group to govern the organization based on the JGAPrequirements. In principle, group administration needs to be a legal entity, but an organization without juridical personality (that isnot a legal entity), such as an agricultural cooperative, that has a representative, address and contact numbers can also beaccepted. The group's representative needs to designate a group administrator. The designated group administrator is required
to have sufficient knowledge of internal audit to manage its group members. A group representative is allowed to be both a grouprepresentative and a group administrator at the same time.
10) Internal audit： As part of group governance and management, a producer group's internal auditor and internal auditor assistantcheck and verify the operational status of the group administration and group members' farm, based on the "group/farmmanagement manual" in 8) above. The results of the internal audits are reported to the group administrator and the grouprepresentative. JGAP requires at least one internal audit per year.
2No.

Level

Compliance Criteria

Control Point

Ａ. Management structure of the group
1. Basic information of the group and allocation of responsibilities
The following information of the group is documented.

1.1① Name of the group② Name of the group administration
Basic information of ③ Address and contact numbers of the group administration
Major
the group④ Property rights of livestock & livestock products and management responsibilities between thegroup and the member farm

⑤ Property rights of livestock & livestock products and management responsibilities between thegroup and its clients
There is an organizational chart or a document that shows the following responsible personnel.

1.2

Organizational
Major structure of thegroup① Group representative② Responsible personnel of the group administration③ Responsible personnel for internal audits④ Responsible personnel specified in Control Point 2.1 of "JGAP Control Points and Compliance
Criteria for Farms (Livestock & Livestock Products)" (if the group administration manages thefarm)

Responsible
personnel of thegroup
1.2.1 Major administration andresponsible
personnel forinternal audits

The responsible personnel of the group administration can demonstrate his/her knowledge on f)
and the responsible personnel for internal audits can demonstrate his/her knowledge on a) to g)
below.
a) Latest knowledge on GAP including food safety and hygieneb) Knowledge on risk assessment based on hazard analysisc) Basic knowledge on animal health and veterinary medicinal productsd) Basic knowledge on livestock feed, agrochemicals, fertilizers, workers safety, animal
welfare and environmental conservatione) Basic knowledge on human rights, welfare and labor managementf) Knowledge on group management systemsg) Knowledge and competency on audits※ a) to e) include understanding of the "JGAP Control Points and Compliance Criteria for
Farms (Livestock & Livestock Products)".
※ f), g) include understanding of the "JGAP Control Points and Compliance Criteria for Group
Administration (Livestock & Livestock Products)".

3

ResultCommentNo.

LevelCompliance Criteria

Control Point

The following information of the member farms is registered.
1.3

Major

Information on themember farms① Farm name, address, contact numbers and top management② Farm manager③ Name, address, area size of the livestock barn and adjoining facilities④ Items that are and will be fed

2. Contract management※ Not applicable if the group administration and the group member farm are the samemanagement entity

2.1

Contract between
Major the group and themember farms

The group administration has a contract with the group member farms. The contract covers thefollowing contents.
① The group administration name, address, contact numbers and the group representative② The farm name, address, contact numbers and the top management③ Agreement to follow the group's principles and instructions④ Agreement regarding sanctions in case of a violation of the contract
The group administration has a contract with the subcontractors. The contract covers thefollowing contents.

① The group administration name, address, contact numbers and the group representative② The subcontractor's name, address, contact numbers and the representative of the2.2

Contract between
Major the group and thesubcontractors

subcontractor③ Rules for food safety, animal health and animal welfare regarding the outsourced activity andprocess④ Agreement to respect the rules established by the group administration defined in ③
⑤ Agreement regarding sanctions in case of a violation of the contract⑥ Agreement to accept an external audit and a request of corrective actions if any noncompliance is identified

3. Group/farm management manual

3.1

Allocation ofThere is a document that describes the allocation of responsibilities between the groupresponsibilities
Major between the group administration and the member farms for each control point of the "JGAP Control Points andadministration and Compliance Criteria for Farms (Livestock & Livestock Products)".
the member farms

4ResultCommentNo.

3.2

LevelControl Point

Requirements forgroup/farmMajor
management
manualCompliance Criteria
There is a group/farm management manual to operate the group, and the manual includes thefollowing contents.
① Methods and procedures for the group administration to implement the "JGAP Control Points
and Compliance Criteria for Group Administration (Livestock & Livestock Products)"② Methods and procedures for the group administration to implement the "JGAP Control Points
and Compliance Criteria for Farms (Livestock & Livestock Products)", based on the allocationof responsibilities defined in Control Point 3.1.
③ Methods and procedures for the member farms to implement the "JGAP Control Points andCompliance Criteria for Farms (Livestock & Livestock Products)", based on the allocation ofresponsibilities defined in Control Point 3.1. When the methods and procedures for any control
point are different for each farm, such control points are indicated in the manual.

Training system
and internal audit
3.2.1 Major
system on rearing
biosecurity control

Apart from the requirements listed in Control Point 3.2, a training system by a veterinarian and aninternal audit system, on matters regarding rearing biosecurity control, food safety risk
management and veterinary medicinal products management at a member farm, are clearly
defined in the group/farm management manual.

Understanding ofthe group/farmMajormanagement
manualThe responsible personnel of the group administration ensure that the group administration andthe member farms understand the corresponding contents of the group/farm management
manual.

3.3

Ｂ. Implementation of the group/farm management manual and verification of the implementation status
4. Internal audit
4.1 Internal auditor
Requirements of aninternal auditor and The internal auditors and the internal auditor assistants meet the requirements of the latest
4.1.1 Major
an internal auditor version of "JGAP General Regulations (Livestock & Livestock Products)".
assistant

5

ResultComment

No.

Level

Compliance Criteria

Control Point① When an internal auditor or an internal auditor assistant is related to the farm that is to be

Internal audits
4.1.2 Major without conflicts ofinterest

4.1.3 Major

Calibration ofinternal audits

audited, the farm needs to be audited by another internal auditor or an internal auditor
assistant who is not related to the farm.
② When an internal auditor is part of the group administration, the internal audit of the group
administration is conducted by another internal auditor that is not conducting the same duty. In
case that there is only one internal auditor, a self-assessment is accepted, however notice ofself assessment must be given to an external auditor before an audit.
③ When an internal auditor or an internal auditor assistant is a stakeholder of the subcontractor
that is to be audited, the subcontractor needs to be audited by another internal auditor or aninternal auditor assistant who is not a stakeholder of the subcontractor.
When multiple internal auditors and internal auditor assistants are conducting internal audits,
there is a mechanism to calibrate the interpretation of the standard and audit methods amongst
them, and the implementation of the calibration mechanism is recorded.

4.2 Internal audit of the group administration① There is a documented implementation procedure for an internal audit of the groupadministration.

② An internal audit for the group administration is conducted at least once a year using thechecklist based on the group/farm management manual.
Implementation of③
The result of an internal audit contains the following information.
an internal audit of
4.2.1 Major
1) Internal audit datethe group2) Name of the internal auditor
administration
3) Name of the responsible personnel of the group administration that is subjected to theinternal audit
4) Non-compliances
5) Corrective actions requested
Corrective actions
4.2.2 Major of the group
administration

The group administration needs to take the corrective actions requested, and the results of theimplementation are recorded.

6

ResultCommentNo.

Level

Compliance Criteria

Control Point

4.3. Internal audit of the member farms① There is a documented implementation procedure for internal audits of the member farms.
② An internal audit for each member farm is conducted at least once a year using the checklist
based on the group/farm management manual.
Implementation of
4.3.1 Major internal audits ofthe member farms

Corrective actions
4.3.2 Major of the member
farms③ The result of an internal audit contains the following information.
1) Name and address of the member farm2) Internal audit date3) Name of the internal auditor and internal auditor assistant4) Non-compliances
5) Corrective actions requested or sanction for rule violation
The farm needs to take the corrective actions requested, and the results of the implementation
are recorded.

① A group administration conducts an internal audit of a new member farm before admitting to
4.3.3 Major

Internal audit of a
new member farm

the group.

② If there are non-compliances identified, corrective actions must be requested and the noncompliances must be corrected and recorded as document.

4.4. Internal audit of the subcontractors① There is a documented implementation procedure for internal audits of the subcontractors.
② An internal audit for each subcontractor is conducted at least once a year to verify whether thesubcontractor is following the rules in the contract document of Control Point 2.2.

③ The result of an internal audit contains the following information.
Implementation of4.4.1 Major internal audits ofthe subcontractors

1) Name and address of the subcontractor
2) Internal audit date3) Name of the internal auditor and internal auditor assistant4) Non-compliances
5) Corrective actions requested or sanctions for rule violation
In cases whereby the subcontractor is already certified by JGAP or another third-party
certification scheme recognized by the Japan GAP Foundation, the group administration canalternatively verify the subcontractor's certificate with its scope and validity, instead of conducting
an internal audit.

7ResultCommentNo.

Level

Compliance Criteria

Control Point

Corrective actions
4.4.2 Major of thesubcontractors

The subcontractor needs to take the corrective actions requested, and the results of theimplementation are recorded.

4.5. Verification of the internal audit results① The responsible personnel for internal audits is aware of the following information regarding
the internal audits conducted for a group administration, member farms and subcontractors.
Verification ofinternal audits by a1) Internal audit date
4.5.1 Major responsible
2) Non-compliances and the results of the corrective actions
personnel for② The responsible personnel for internal audits verifies the non-compliances and the corrective
internal audits
actions, and reports the result of the verification to the responsible personnel of the group
administration and to the group representative.
4.5.2 Major

Completion ofinternal audits

A responsible personnel of a group administration and a group representative verify that all noncompliances have been corrected and internal audits have been completed.

5. Sanction against rule violation
5.1

Major

Sanctions against
rule violations

A group applies sanctions to a member farm for violation of the group/farm management manual,and records the measures applied.

5.2

Major

Reporting to thecertification body

If a member farm is suspended or expelled from the group due to the result of an internal audit,
the group reports it to the certification body that has issued the JGAP certificate.

6. Traceability
6.1

Major

Traceability within
the group

A shipped livestock or livestock product can be traced back to the farm of origin. It could bemultiple farms, but never includes farms that did not ship the product.

6.2

Management ofMajor parallel handlingwithin the group

When a group handles livestock & livestock products that have not been produced in a certified
farm, the group demonstrates that the certified products are handled separately by record.

8Result

Comment

Compliance CriteriaNo.

LevelControl Point

6.3

Reasonable
A group verifies that the shipment quantity of JGAP certified livestock & livestock products isshipment quantity reasonable, using the following information.
of certified livestock
Major① Production planning of each farm& livestock
products within the ② Actual shipped quantity of each farmgroup

7. Handling complaints and abnormalities① There are written procedures for handling complaints and abnormalities about a group,
7.1

Handling
Major complaints andabnormalities

member farm or specific livestock house, product handling facility, site, etc., which contain how
to record the date and time and nature of the complaint or abnormality, investigate theircauses, resolve the problems and verify the result of corrective actions.
② When a group receives a complaint or an abnormality, the group follows the above written
procedures, and records its actions.

8. Procedure for product recall① There are written procedures for product recall that include the following.

8.1

Major Product recall

1) Responsible personnel
2) Decision making criteria
3) Communication with clients, relevant institutions (Livestock Hygiene Service Centers,slaughterhouses or poultry processing plants, Japan Agricultural Cooperatives, etc.),
certification bodies, all of which can be affected.
4) Investigating the causes of the problems, resolving the problems and verifying the resultsof corrective actions② When product recall occurs, the group follows the written procedures and records its actions.
① A group simulates complaints and abnormalities, conducts a product trace test (desktop
8.2

Major Product trace testexercise) at least once a year, and records the results of the test.

② Based on the results, a group revises the procedures of handling complaints and abnormalities
regarding product management.

9. Use of the JGAP logo
9.1

Supervision of theJGAP logo by theMajorgroup
administration

When the JGAP logos are used, they are used under the supervision of the group administration,
and are used only for certified products.

9ResultComment

No.

Level

Compliance Criteria

Control Point

10. Document management and record management
The records demonstrate that the group/farm management manual is developed and revised by
the following procedures.

Issuance/revision ofa group/farm① The manual is developed and revised by the responsible personnel of the group administration
10.1 Major
management
or by the responsible personnel for internal audits.
manual② Control Point 3.2 is verified by a person who meets the internal auditor requirements.
③ The manual is approved by a group representative.
Revision of agroup/farm
10.2 Majormanagement
manualThe group/farm management manual is revised at least once a year.

Management of the When the group/farm management manual is revised, the following procedures are conducted.
latest version of the① The old version and the new version are clearly identified.
10.3 Major group/farm② The revisions from the old version to the new version are explained to the contact personnel ofmanagement
the group administration and to the member farms.
manualRecord
10.4 Major
management① The required records need to be stored for at least two years and be available for audits.
② For the first audit, there must be records of the past three months prior to the date of the audit(except the records of activities that have not taken place during the corresponding period).
③ After the first audit, the group continuously keeps records.

10ResultCommentJapan GAP Foundation
Nihon nogyo kenkyujo Bldg. 4F, 3-29 Kioi-cho
Chiyoda-ku, Tokyo, 102-0094, Japan
TEL +81-3-5215-1112 FAX +81-3-5215-1113
Website: http://jgap.jp
E-mail: info@jgap.jp