Terms of Reference (TOR)FSM Prioritized Road Investment and Management Enhancements Project
Design & Supervision of Urgent Climate Resilience Improvement Works for Identified Road
Network Assets
1. Background
The largest nation in the Micronesian sub-region, the Federated States of Micronesia (FSM), is made up
of four semi-autonomous states (Kosrae, Pohnpei, Chuuk, Yap) located between Palau and the Philippines
to the west and the Republic of the Marshall Islands (RMI) to the east. Although its land area covers just
700 square kilometers, FSM consists of more than 600 islands scattered over an area of about 2.6 million
square kilometers, including its Exclusive Economic Zone. 1
As with other small island nations in the region, FSM faces significant challenges related to its small size,
remoteness, geographical dispersion, environmental fragility and sensitivity to external shocks. 2 In
particular, frequent natural disasters and climate change impose high costs and may even threaten thephysical viability of some areas of both the main islands and more remote outer islands. Droughts,
typhoons, storm waves, flooding and landslides all affect FSM. The climate in FSM varies considerablyfrom year to year due to the El Niño Southern Oscillation (ENSO). In Pohnpei, El Niño tends to bring drier
conditions during the dry season, but higher than average rainfall during the wet season, and La Niña
tends to bring above average rainfall in the dry season. The West Pacific Monsoon affects the westernstates of Chuuk and especially Yap more than the eastern states of Pohnpei and Kosrae, tending to be
farther east during El Niño resulting in more rainfall, and in a more western position during La Niña
resulting in less rainfall.
FSM is particularly vulnerable to the impacts of climate change and is likely to suffer serious adverse
environmental, social and economic losses as a result of climate change induced hazards. 3, 4 For example,
in 2015, Typhoon Maysak wiped out 90 percent of key agricultural crops in Chuuk and Yap, affecting
29,000 people and causing US$8.5 million in damages. Many people live within the coastal zone and are
therefore vulnerable to climate related changes in precipitation, sea level, storms and coastal erosion.
The negative impacts of climate change are already evident in FSM, for instance, saltwater intrusion fromrising sea levels that damage crops and contaminate freshwater supplies and increasing extreme weather
events such as typhoons. In addition, as drought and sea level rise are amplified by regional ENSO
processes, formerly sustainable atoll communities now rely on imported food and water during times ofstress. Exacerbated by sea level rise, extreme spring tides, known in FSM as ‘King tides’, are causing

1

An Exclusive Economic Zone is a sea zone prescribed by the United Nations Convention on the Law of the Sea (UNCLOS) overwhich a state has special rights regarding the exploration and use of marine resources, including energy production from water
and wind.
2 Systematic Country Diagnostic, Report No. 102803, World Bank, January 20, 2016.
3 In acknowledging that a variety of definitions may be used for the terms risk, hazard, vulnerability and exposure, the following
definitions are used for this ToR. Risk refers to the likelihood that a bad outcome occurs to an exposed asset (e.g., bridge
failure) within a specified period because of the effects of natural effects (e.g., tropical cyclone induced storm surge). Hazard
refers to when the effects of the natural events reach or exceed specified levels at a certain location within a period (e.g., storm
surge exceeding 1 meter). Vulnerability refers to the propensity of an asset to be damaged by the effects of an event. Exposurerefers to when assets are in harm’s way.
4
FSM Country Profile. World Bank Group Climate Change Knowledge Portal. 2018.

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intense marine inundation that damages taro beds, soil, agro-forestry resources, and critical infrastructure
along the coast, especially on low atoll islets. 5
Projections under all global greenhouse gas (GHG) emission scenarios indicate that annual average airtemperature and sea surface temperature will increase in the future. Based on the widely used Coupled
Model Intercomparison Project, Phase 5 (CMIP5) models (included in the Intergovernmental Panel on
Climate Change (IPCC’s) Fifth Assessment Report), by 2050 the average temperature in FSM is expected
to increase by 1.3°C in the high emission pathway, or by 0.78°C in the low emission pathway. In bothscenarios, the intensity and frequency of days of extreme heat are projected to increase throughout the
decades up to 2100. In addition, model projections show extreme rainfall days are likely to occur more
frequently. The majority of the simulations estimate an increase of rainfall of greater than 5 percent by
2090 under the high emissions scenario. 6 In addition, sea levels near FSM have risen and will continue torise throughout this century, with a projected rise in sea level in the range of 3 – 15 cm by 2030 under ahigh emissions scenario. This sea level rise combined with natural year-to-year changes will accentuate
the impact of storm surges and coastal flooding. 7
Similar to other Small Island Developing States, FSM is vitally dependent on access to well-functioning andreliable transportation systems. FSM’s road network is of critical importance to the country’s economic
development. It provides for the day-to-day well-being of its people by increasing their access to economic
activities and social services. It is estimated that around 75 percent of the population lives within one kmof the coast, and critical infrastructure - such as hospitals, schools, places of employment, tourist
infrastructure, port facilities, airports, and roads–is located primarily in the coastal zone. The country’sroad network and users already suffer regular temporary – sometimes only for hours, but occasionallylonger - breaks of serviceability as vulnerable links or locations can be frequently rendered impassible andjourneys disrupted by flooding, debris deposit, culvert, bridge and/or pavement damage. Expectedclimate change effects - the combination of rising sea level and more intense typhoons – will place thesecoastal assets and communities at a higher level of risk.

2. FSM Prioritized Road Investment and Management Enhancements Project
The FSM road network faces a range of vulnerability issues, in particular: (i) coastal exposure to sea-levelrise, storm surge, wave action during very high tides and typhoons; (ii) inland flooding and landslips during
extreme rainfall events; and (iii) accelerated pavement deterioration due to extreme weather and risingwater tables in some locations. The Government of FSM (GoFSM) plans to prepare a detailed assessmentof vulnerabilities in road transport and develop a strategy for enhancing the climate resilience of theoverall network for the same timeframe. GoFSM is working with donors to support its climate change
initiatives and has requested the World Bank’s assistance through the FSM Prioritized Road Investment
and Management Enhancements Project (FSM PRIME).

3. Objectives•

Project Development Objective (PDO): The FSMPRIME development objective is to improve theclimate resilience of FSM’s road network and in the event of an Eligible Crisis or Emergency, toprovide an immediate response to the Eligible Crisis or Emergency.

5

Climate Change in the FSM – Food and water security, climate risk management, and adaptive strategies. University of Hawaii.
2010.
6
FSM’s Second National Communication to UNFCCC on adaptation
7
Current and future climate of the Federated States of Micronesia. Pacific Climate Change Science Program. 2011.

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•

4.

Assignment objective: The specific objective of this assignment is to sustain the connectivity ofroad networks on the principal islands in each of FSM’s four states through careful investigation,assessment of options, design and construction supervision of urgent improvements to priority
identified road network assets in poor condition. These improvements will complement theactivities resulting from the upcoming Vulnerability Assessment (VA) and Climate Resilient Road
Strategy (CRRS).

Scope of Activities
The scope of this consulting assignment will involve undertaking field investigations and surveys,
options analysis, preparing designs and procurement documentation, and providing procurement
assistance and construction supervision of improvements to identified road network assets in each of
the four states – Pohnpei, Chuuk, Yap and Kosrae. The identified improvements are as follows (seeannexed satellite images):
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Kosrae: improving the Lelu causeway. Lelu is the most populated area in Kosrae but is an
island whose only land link to the main island is the causeway. The causeway was constructed
50 years ago, is very narrow, is low level, has insufficient drainage, and is suffering from erosion
and scouring from tidal action. The causeway has also had a long-term significant negative
impact on the environment in this area and improvements should provide for significantly
increased natural water flow dynamics – large culverts or bridges need to be included.
Pohnpei: replacing Awak bridge. Outlying communities around the Pohnpei island arevulnerable to any cut in the circumferential road as there is no alternative route except to go
right around the island. Awak bridge is a 12-meter-long concrete bridge already considered to
be in an unsafe condition, and urgently needs to be replaced.
Chuuk: improving airport to Pou Bay bridge road. This 2.5-kilometer length of road is in
extremely poor condition and is barely passable due to its waterlogged potholes; however, theroad forms the primary access between Weno town and the communities and facilities at
Sapuk. The road urgently needs to be upgraded e.g., to a concrete surface, similar to the town
roads.
Yap: replacing ‘Manta Ray’ (Donoch and Tagaaniyal) bridges8. Two short-span (6-meter-long)steel and concrete composite bridges in Colonia, located right on the shoreline, are considered
to be in an unsafe condition – the primary and secondary support steel I-beams havecompletely rusted, and the underside of the concrete bridge decks has spalled, revealing
corroded reinforcement. Both bridges urgently need to be replaced before they collapse.
Weight limits and possible closure should be considered as a matter of urgency as an interim
precaution.

The services to be provided by the Consultant will be undertaken in a 2-stage approach as follows:Stage 1 – Field investigations, surveys, preliminary and detailed design, procurement
documentation & procurement assistance
1.1: field assessments, surveys and site investigations, consultation, concept designs andcosts of feasible improvement options;
Note: these bridges have been the subject of previous technical design inputs. See ‘Yap 3 bridges Preliminary
Engineering Report’, Lizama & Associates, 2003 and ‘Yap Bridges – Concept Design Report’, Beca International
Consultants Ltd, 200982

1.2: preliminary engineering design
1.3: detailed design and procurement documentation
1.4: provision of assistance to state authorities during the procurement process

Stage 2 –Construction supervision and works contract(s) administration
2.1: supervision of construction and administration of contract(s)2.2: defects liability / notification period and finalization of works contract(s)5.

STAGE 1 Tasks
Stage 1.1 – Field assessments, surveys and site investigations, consultation, concept designs &options
Site investigation: The Consultant shall carry out a visual inspection of all four sites to assess thetype, characteristics, dimensions and condition of existing road, causeway and/or bridge assets, andtheir surrounding environment.
Topographic Survey: The Consultant shall carry out a detailed topographic survey of the existing
road, causeway and bridge reserve corridors and adjoining properties, encroachment into the roadreserve (structures, trees and crops), and detailed site survey of the existing bridge sites. The survey
should be sufficiently thorough for detailed engineering design purposes, and should clearly identify
all structures, fences, hedges, trees and crops for the purpose of possible future compensation
negotiations. The survey area will be extended beyond the bridge corridor as required for upstream
and downstream river hydraulic modelling and coastal / riverbank protection design purposes.
Tidal survey: As all the sites are either on or immediately adjacent to the shoreline, surveys should
establish the mean sea level and normal tidal range relative to existing road levels at the site of the
improvements
Cadastral Survey: The Consultant shall also carry out research at the appropriate authority in eachState to determine the status of all land within the surveyed corridor and prepare a cadastral planshowing land ownership that may be affected by the proposed works.
Geotechnical Survey and Testing: The Consultant shall be fully responsible for all geotechnical andmaterials survey, sampling and laboratory testing required for detailed design purposes. The
Consultant shall also make use of available geotechnical information from FSM national and/or stateauthorities and shall be responsible for these geotechnical studies to provide competent foundation
designs for structures and pavement designs for roads, including factoring loading from wind andseismic action, scour, differential settlement and potential landslips.
Construction Materials: The Consultant shall carry out a materials search to ensure that an adequate
quantity of suitable and economically viable construction materials conforming to likely design
specifications will be available for construction of bridge and road works. This search should include
an investigation into availability and suitability of materials from all known quarries as well as
possible sources close to the works site.

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Utility Services: The Consultant will liaise with the service authorities to obtain all available
information on the type, location and level of all existing overhead and underground services(including proposals) which will need to be accommodated and /or may cause a potential conflictwith the proposed construction activities. Where any uncertainty exists, the Consultant shall arrange
for underground services to be proved by dipping.
Hydraulic and Hydrology, Tidal Fieldwork & Research: The Consultant will be responsible for
accurate determination of the catchment area, catchment hydrology, and hydrography, waterway
gradient, velocities, design flood flows at the proposed structure for various recurrence interval
storm events. As all the sites are located on or close to the shoreline, the analysis will also include
the effects of king tides and storm surges.
Consultations with key stakeholders and key informants: a critical activity at this stage will be forthe consultant to hold discussions with the National and State institutions responsible for road asset
management in the four states, to ascertain the historical background of the four assets to be
improved, assessment of current values and/or trends in traffic volume, classification, loading etc,
local road asset construction and maintenance capacity and capabilities within each state, existing
and/or anticipated geometric standards etc. The consultant will also hold formal discussions with all
likely interested parties, including but not limited to national and state-level utility entities,
environmental departments, survey departments, legal departments etc.
Consultations with adjacent property owners and community leaders: consultations with local
communities and land users adjacent to the proposed works will commence early in the concept
design stage. These consultations will present various design options along with expected associatedimpacts. Feedback from the consultations will assist to inform the project design and associatedmitigation measures acceptable to affected persons and will demonstrate consent for the preferreddesign approach. In undertaking these consultations, the consultant will be guided by theparticipatory design approach for the project as described in the Resettlement Policy Framework
prepared for the project. Consultations will need to be undertaken with those in the immediate
vicinity of the project to inform them of the works to be undertaken, including needs of the works,
concept design options, indicative timeframe, benefits to the community as well as anticipateddisturbances or losses and overview of mitigation measures. The consultations are expected tofollow on from consultations undertaken by the E&S Consultants to prepare initial environment andsocial documents, should be undertaken together with key project stakeholders at the state level,and be in line with the Stakeholder Engagement Plan prepared for the project.
Road Safety Audit (RSA): a baseline road safety audit will be undertaken of the existing road assets
and their approaches at all four sites as a separate consultancy prior to the commencement of thisassignment, and the four reports will form an essential reference for all stages of the design ofimprovements, including all concept designs. The consultant is to factor the RSA recommendations
for each site into its design, or in an exceptional case, provide clear, evidence-based arguments why
certain recommendations should be omitted or modified in the design.
Initial scoping and options analysis: on the basis of the above investigations, surveys, site inspections
and consultations, the consultant should consider, develop and analyse two or three possible
alternative improvement options for each of the sites, and prepare concept / scope designs and costestimates and timelines for each of the options. A simple comparative socio-economic cost / benefit

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analysis should be undertaken to compare the options for each of the four sites. The analysis should
consider both the immediate development cost and whole-life cost scenarios.
Concept design and options report: The consultant will prepare and submit a Concept Designs andOptions Report summarising the activities, analysis of data collected, selection of options and settingout the findings of this sub-stage, including feedback from local communities and affected land users.
Stage 1.2 – Preliminary engineering design
Preliminary Design and Documentation• For the preferred option at each site, and based on the detailed field investigations, laboratory
tests, survey data etc., prepare preliminary design and drawings using agreed design standards
and parameters (see below), and prepare an estimate of quantities and a cost estimate forphysical works to a level of accuracy +/- 20%.
• Review and determine appropriate engineering standards in consultation with DoTC&I and stateauthorities. Consideration shall include, but not be limited to, the following:
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Appropriate design standards (consider national and international design standards, criteria
and parameters currently adopted by FSM)
The Project Environmental and Social Management Framework and Environmental and Social
Management Plan and Land Access Procedures and / or Resettlement Plans being prepared
under a separate consultancy, including the need to minimize impacts on adjacent property
and land use as well as results of preliminary consultations with adjacent landowners andcommunity leaders.
Road pavement design (including the subgrade)
Appropriate formation and sealed widths
Appropriate side slopes where cutting into embankments is required
Drainage concepts and improvements to natural water flow dynamics, if required
Access to neighboring properties, if required
Lighting if required
Road and bridge furniture
Pedestrian and cyclist use
Utility services relocation, if required, and future needs
Safety considerations• Prepare draft objectives and scope of services for the detailed design services for DoTC&I toconsider for approval. The scope shall include (but not be limited to) the following:o enhance and promote safety as a priority
o appropriate designs considering all road users, and whole-life costingo sub-structure & superstructure elements (for bridges & culverts) and pavements, surfacing
and drainage elements (for roads) that are resilient, durable, accessible and maintainableo promote environmentally friendly detailed designo provide a template in managing potential environmental impacts, to minimize or avoid
before, during and after construction works for relevant organizations
o close liaison with utility services providers in identifying and preparing plans for service
relocation, if required.
Stage 1.3 - Detailed design and procurement documentation

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The consultant shall undertake the detailed engineering design of the road, causeway and bridge
works at each site as applicable, including drainage and ancillary works. This will follow review of thepreliminary design and report by relevant stakeholders and accommodating any comments/revisions
to the scope that may arise following this review. In carrying out the detailed design the consultant
will utilize data obtained from site investigations, data collected from surveys, materials testing andconsultations.
Where significant gaps in data are identified from earlier site investigations, such as uncertainty inground conditions at particular locations, then additional work may be required (such as additional
geotechnical investigations, for example). Any such additional work shall be discussed with andapproved by DoTC&I.
In addition to paper and transparency copies of survey data and design plans, the slope stabilisation
design and topographic survey data collected should be submitted to DoTC&I in a digital form which
is suitable for direct input to Civilcad, and/or Autocad, using such format as mutually acceptable toboth parties.
Design and Documentation
The Consultant must follow an acceptable design approach by which all the identified stages outlinedin this ToR are reviewed for full incorporation into the final design and should encompass thefollowing:
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Engineering designs of all elements at all the sites will need to be cognisant of the remotelocations affecting the logistical arrangements for carrying out the works, the highvulnerability to natural hazards – seismic, tsunami, typhoons, tidal and riverine flooding etc,
and the hot, wet, highly corrosive environment that will impact the durability of all
construction materials
The design and construction requirements of the Environmental and Social Management Planfor the urgent works and Land Access Procedures and / or Resettlement Plans, which will be
prepared under a separate consultancy.
If required, carry out additional site investigations and tests to ensure the adequacy of theslope stabilization designs and to confirm that technical specifications are suited to theproperties of local materials. Reinstate any disturbed or damaged areas during site
investigations to the satisfaction of the client and state authority and in compliance with theEnvironmental and Social Management Plans for urgent works.
Ensure that the proposed structures will marry into the existing road in accordance withspecified standards and good practice to promote safety for all road users.
Investigate and develop detailed slope stability and hydrostatic analyses including any
modeling required.
Allow for independent road safety audits of all preliminary and final designs.
Include the preparation of safety audit reports, draft and final procurement documentation
for the works including engineering drawings, detailed Engineer’s estimates and technicalspecifications. Standard DoTC&I and/or state authority formats and specifications are to be
used where appropriate.

Design standards and parameters

2The design shall be carried out using applicable design standards used in FSM or internationally as
appropriate. Standards and applicable design parameters covering every aspect of the design at eachsite shall be agreed with the client prior to commencement of the detailed design stage.
Bridge Structural Design: structural design and loadings for all bridge structures shall conform to therequirements of the applicable standard. Design loadings shall be compatible with the existing andexpected future vehicle fleet in FSM, with an appropriate allowance for vehicle overloading andimpact. Note that the bridge superstructure and substructure design should also allow for impact ofmassive floating or submerged debris during severe floods.
Road Pavement Design: The pavement design for areas of road repairs shall be undertaken based on
forecast traffic volumes over a 20-year period and an analysis of existing and extra layer thicknesses
for pavement strengths and conditions as determined by the geotechnical / materials investigationand testing program to be proposed by the Consultant. The final road pavement must be suitable forthe local climate and drainage conditions, which could cause saturation of the subgrade or pavement
materials. Provide details of sub-surface drains and porous drainage layers required for the control ofpavement drainage.
Geometric design: As all the improvements will be constructed on existing roads, the road crosssection, vertical and horizontal geometry will largely be dictated by the existing road and bridgealignments. Where there is scope for local improvement, however, the consultant should makerecommendations for possible road widening, provision of shoulders or sidewalks, improvement insite lines etc., but also make clear any social or environmental safeguard impacts (land acquisitionetc).
Longitudinal Road Drainage: Design where necessary any table drains, kerb and gutter, pipe drainsor channels, subsoil drainage pipes as appropriate to drain the carriageway and to intercept upstream
catchment runoff and prevent it from causing a safety or nuisance problem for road users. The
minimum design standard for such longitudinal drainage shall be the 1 in 10-year ARI rainfall eventwith the added criteria that the central 3m of the road formation shall remain un-submerged by any
excessive longitudinal flow during or after the 10-year ARI rainfall event. Design the road drainage
system to prevent ponding on the pavement at sag curves greater than 250mm. There shall be no
ponding (i.e. still water) on any part of the road pavement, including the table drains or shoulders 30
minutes after the cessation of rain.
Access Culverts: Design access culvert pipes located in table drains to provide access to private
property to match the capacity of the longitudinal drain. The minimum accepted standard shallgenerally accommodate the 5-year runoff event. In no case shall a minor crossing be designed suchthat overflowing water spills - or is diverted - onto the carriageway.
Cross Culverts: The following standards shall apply:•••

Design cross culverts at waterway crossings for the 20-year runoff event.
Design scours protection for all cross culverts as necessary to stabilize the inlets and outlets.
Except in the case of blockage, the road pavement at cross culverts should remain open tothrough traffic during and after the 20-year runoff event.
Closure of major roads due to flooding during and after rare flood events will be acceptable,
provided delays are kept to a minimum. Where closure due to inundation is likely to cause the2•road to be impassable for longer than 1 hours and an alternative route is not available, a larger
culvert or a bridge structure should be considered.
Where an alternative route is available, longer delays may be acceptable.

Bridge & major culvert hydraulic design: Using survey outputs from the field investigations, theconsultant will undertake a detailed drainage assessment for each road crossing to determine thehydraulic adequacy of existing and new bridge and major culvert structures. In reviewing anddetermining the design flows for each crossing, the consultant should review the hydrology (storm
intensity, frequency and return periods) of the associated catchment area and derive and apply
appropriate design factors to meet the need to increase the resilience of the drainage against futureclimate change over the design life of any bridge replacements (100 years) and road improvements(25 years). All drainage design should be in accordance with agreed standards and codes of practice.
Tidal lagoon drainage design: three of the four sites involve roads passing over waterways that arewithin or close to tidal lagoons, and the tidal flow patterns of these waterways will need to be carefully
analyzed in the design to ensure that the hydraulic opening provided in the improved crossings will
not interfere with the natural water flow under all expected tidal conditions. The Lelu causeway is aparticular case where the existing inadequate hydraulic opening is perceived to have restricted thenatural tidal flows within the lagoon, which will need to be rectified by provision of larger culverts instrategic locations along the causeway.
Scour Protection: riverbank and bed protection both upstream and downstream of bridge sites andprotection of road embankments at river crossing and close to shorelines, will be essential design
features, to protect:••

Government’s investment in the bridge and road infrastructure;
The environment from the danger of accelerated erosion and sedimentation processes in thevicinity of bridge abutments;

In all cases, the road pavement adjacent to the bridge should remain in a trafficable condition with
only minor maintenance requirements after either the 20-year discharge or the applicable design
storm. Some scouring and/or damage from rarer runoff events can be tolerated. However, for
extreme events, damage should be confined to the road embankment/approaches, if significant asset
damage is unavoidable, rather than severe damage to, or loss of, the structure asset. Consideration
should be given to armouring approach embankments to prevent washout in extreme events.
It is generally uneconomic to provide scour protection for conditions rarer than the 20-year ARI flood
event. Minor damage requiring repair to upstream and downstream scour protection works can be
tolerated. However, care should be taken to ensure that the failure of downstream / shoreline scour
protection does not accelerate the failure of the road structure, which is required to remaintrafficable.
Slopes and Batters: The cross falls of any road shoulders and batters to side drains should beconsistent with the function of the road, drainage requirements, and safety and land availability. Any
sealed shoulders should have a minimum cross fall of between four and six percent.
Cut slopes should be shaped and benched to form a stable self-draining formation which does notpose a safety risk due to fretting, slippage, landslide or rock-fall. Suitable protective measures should
be incorporated to provide the long-term stability of cut batters. Fencing, benching, cut off drainage

2and/or retention structures should be designed and detailed in areas where there is a history of slope
instability.
Fill slopes should be as flat as possible for safety and maintenance reasons depending on embankment
height and land requirements. Batter slopes steeper than 4h: 1v pose a safety risk and may cause
overturning if a vehicle leaves the road, and slopes steeper than 3h: 1v may require special treatment
to prevent scour before re-vegetation occurs. Proposals for batter slopes steeper than 2h: 1v should
be referred to the client, supported by a geotechnical report on the likely stability of the batter, forapproval.
Slope Stability Design: Slope stability design and loadings shall conform to the requirements of theagreed relevant and applicable design standards, manuals or codes of practice to suit local prevailing
geological, geotechnical, seismic and hydrological conditions. It is expected that a range of solutions
will be required, some of which may be rigid or flexible, structural or non-structural to suit the local
conditions at individual sites.
Construction Materials: As far as is practical, materials readily available in each state from licensed or
permitted facilities should be used in the bridge and approach roads construction. The design should
consider the availability of local construction materials, methods of construction, and the suitabilityof imported materials to the project. The use of local and / or imported materials must be consistent
with the Project Environmental and Social Management Framework and the Environmental and Social
Management Plans for the urgent works. Whenever possible, without compromising applicable
design standards, innovation, quality of workmanship or maintenance requirements, consideration
should be given to locally fabricated products or materials, particularly where high maintenance costs
may result from the use of imported products
Property Access: The work should be designed so that access to adjacent property and intersecting
roads is maintained in so far as is possible at all times. Where the proposal involves restricting theexisting road width during construction, allowance for a temporary bypass should be considered aspart of the design, unless an alternative route is available.
Utility Services: All information on type, line and level of existing services shall be shown on theconstruction drawings. Standards are to meet the utility authorities’ requirements in all cases.
Street Lighting: The Consultant shall make recommendations for any street lighting that is considerednecessary in liaison with the power utility authority in each state.
Road Furniture: Road markings and traffic signs will be designed in accordance with the applicable(US) standards. All road furniture should be located and installed such that the furniture itself does
not pose a safety risk or impede the safe and free movement of vehicles or pedestrians.
Road Safety: In all aspects of the road design the Consultant shall carefully consider the safety of allroad users through the road safety audits (being carried out through a separate consulting
assignment). Where feasible, incorporate mitigation measures into the works to maximize roadsafety. Recommendations of the proposed ECR Road Safety Audit should be used as a template formeasures on this assignment.
Climate Resilience Assessment: A Vulnerability Assessment and Climate Resilience Strategy of theentire primary road network of FSM is to be undertaken as part of FSM PRIME, but the current

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assignment will precede that study. As part of the detailed design the consultant should therefore
include an assessment of how vulnerable the completed improvements will be to natural disasters
during their design life, particularly resulting from the effects of internationally accepted likely climatechange scenarios (e.g. increased intensity and frequency of rainfall in general and typhoons inparticular, and their effects on river hydrology/ hydraulics, sea level rise, storm surge, landslips etc)
and include increasing the assets’ resilience to natural hazards. The consultant will make use of thebest available data and climate change projections. The firm will select one of the two higher emission
pathways: either Representative Concentration Pathway (RCP) 6.0 or 8.5 to inform the design work.
The selection between the two, will either be informed by the Vulnerability Assessment or agreed
with Government and World Bank prior to finalization of the Inception Report.
Access Audit• Carry out an access audit to ensure that designs are inclusive of the needs of persons withdisabilities, and that features of accessibility, such as ramps and signage are considered during thedesign phase of bridge and its access roads and prior to construction.
• Organize and conduct a workshop during the early stages of design activities to increase awarenessand train key stakeholders in compliance with access guidelines.
Road Safety Audit (RSA): As stated above, all detailed designs should incorporate all therecommendations of the baseline road safety audit unless exceptional circumstances warrant a
different approach. All designs will be reviewed by the Road Safety Auditor to ensure compliance withthe recommendations.
Procurement Documents: In addition to the detailed design, the Consultant will prepare all necessary
Procurement documents including Technical Specifications and Performance Requirements,
engineering design drawings, Bills/Schedules of Quantities, engineer’s detailed estimate, works
implementation program, and other documentation as required (see Reporting Requirements below).
The consultant will ensure that procurement documents clearly outline relevant environmental,social, health and safety (ESHS) requirements in the Environmental and Social Management Plans forurgent works, Labour Management Procedures, Land Access Processes and / or Resettlement Plans.
This includes a) outlining required ‘Contractor’s Environmental and Social Management Plan to
manage risks; b) outlining key ESHS personnel required; c) outlining ESHS Works Requirements andrelated payment for meeting these requirements (i.e. provisional sums); advising DoTC&I on thepotential use of an ESHS performance security.
Packaging of Works Contracts: The consultant is to make recommendations to the client on possible
packaging of the construction works contract(s), taking into consideration the type of construction,
time for construction, the geographical spread of the works, the likely disruption to road users andneighbourhoods, opportunities for local contractors, and the budget available for works. One option
might be two packages; a) Chuuk road & Kosrae Causeway, b) Bridges on Pohnpei and Yap.
Temporary Traffic Accommodation: the consultant will make consider the need for and makerecommendations for temporary river crossings to enable the demolition and construction of new
bridges and culverts.
Contractor’s Environmental and Social Management Plan: The procurement documents will require
the Contractor to prepare a Contractor’s Environmental and Social Management Plan to document2

and detail how they will comply with the Environmental and Social Management Plans for priority
works, Labor Management Procedures and any other relevant environmental and social management
instrument prepared under the Project. The approval of the Plan by the Engineer / Project Manager
is to be a necessary condition for possession of site and the Works contract must contain a Special
Condition that allows the suspension of the Works if the Plan is not adhered to during construction.
Worksite Traffic Management: The Consultant shall prepare construction documents that draw
attention to the location and type details for regulatory signs, permanent and temporary, and thelocation of any temporary traffic-management devices, required during construction. Traffic
management and facilities shall comply with recognized international standards and theEnvironmental and Social Management Plans for urgent works. The procurement documents shallalso require the Bidder to submit an appropriate Traffic Management Plan (as part of the Contractor’s
Environmental and Social Management Plan) and nominate traffic-controllers who have participatedin an accredited course in Basic Traffic Management. The approval of the Plan by the Engineer /Project Manager is to be a necessary condition for possession of site and the Works contract must
contain a Special Condition that allows the suspension of the Works if the Plan is not adhered to during
construction.
Stage 1.4 – Procurement assistance
Following acceptance / approval of the Design Completion Report and Procurement Documents, and theClient’s decision to proceed with the works contract(s) bidding, the consultant shall assist DoTC&I withprocurement of the works contractor(s), during and after the bidding period.
Assistance will include but not be limited to:• Assisting with the preparation of invitation for bids;• Attending and acting as technical assistant at the pre-bid meeting or any meetings with bidders as
required;• Assisting with responses to bidders’ written queries and preparation of addenda to the Procurement
documents, if required• Assisting with the detailed bid evaluation and preparation of a Bid Evaluation Report (BER) all in fullaccordance with the World Bank Procurement Regulations• Assistance with preparation of contract documents and contractor mobilization.

6.

STAGE 2 Tasks

Stage 2.1 – Construction Supervision & Contract Administration
GeneralThe consultant will be fully responsible to the client for construction supervision and administration of
the works contract(s). The consultant will be required to monitor, audit and perform independent testingof materials and systems put in place by the works contractor to verify their compliance with the required
standards in accordance with the specifications.
The consultant will be required to monitor implementation of ESHS management requirements stipulated
in the approved Contractor’s Environmental and Social Management Plan. The Consultant will liaise
with/be supported by the Project Management Unit within DoTC&I and counterparts in each state andthe Central Implementation Unit within the Department of Finance and Administration (DOFA)

2

environmental and social specialists. These CIU specialists will also conduct technical review of theConsultants deliverables.
The consultant’s roles and responsibilities will include the following:• Provision of a suitably qualified and experienced engineer who is capable of carrying out theduties of the Employer’s “Engineer” or “Project Manager” as defined in the World Bank Standard
Procurement Documents for Works and Small Works respectively;• Provision of a suitably qualified and experienced Environmental and Social Specialist who iscapable of monitoring and facilitating ESHS compliance;• Ensuring that the contractor is at all times in possession of all data required for it to meet thecontractual works program, through the timely issuing of contract documents, initial, updated
and revised construction drawings as required;• Review the Contractor’s Environmental and Social Management Plan and liaise with DoTC&I, stateauthorities, CIU and Contractor to ensure that it adequately addresses the requirements outlinedin the Environmental and Social Management Plans for urgent works, Labor Management
Procedures and any other environmental and social management instruments and Procurement
documents.
• Familiarization with the contract documents, and the Contractor’s methodology with attention to
the slope stabilization construction methodology. Seek additional information on methodology,
as may become necessary during the execution of the works;• Establishment of a positive and amicable liaison with the Contractor;• Regular site visits and overview of progress, with attention to ensuring contractors’ adherence tothe design and construction drawings and Specifications. Maintain daily records of the activities
on the site, site conditions and Contractor’s resources;• Regular meetings with community leader during site visits to ascertain any issues of concern fromthe local communities.
• Review and comment upon the Contractor’s Works Program;• Visits as required to any off-site works compounds (e.g. quarries, pre-casting yards, fabrication
workshop etc.), to ensure all matters relating to off-site fabrication and materials handling andstorage etc., are in accordance with best industry practice, the Environmental and Social
Management Plan, Labor Management Procedures, the design and construction drawings andspecifications;• Random (but at least fortnightly), review of the contractors’ daily records, material-testing results,
batch records, setout survey records etc. and report to the Client;• Random independent sampling and testing of Contractor’s materials to ensure compliance with
the Specifications. The consultant can make use of the Client’s Lab facilities at no cost, but test
equipment that is considered necessary but not available from the Client will have to be provided
by the consultant;• Conduct regular (but at least fortnightly) site inspections to ensure contractor’s adherence to theapproved C-ESMP, and more regularly or as-needed in response to incidents and supervise
improvements to conformance;• Advise the Client, and state authorities as appropriate, of matters of concern;• Prepare monthly supervision reports (including ESHS supervision) with support photos for stateauthorities on behalf of the Client. Review and make recommendations on any claims submitted
by the Contractor for additional payments and extensions of time;• Conduct formal Site Meetings with the Contractor and keep Minutes of matters of concern;• Guide the contractor on critical elements of construction, including but not limited to:o Interpretation of drawings and technical specifications;2Matters relating to sediment and erosion control, worksite safety, traffic management
and community consultation;o Construction methodology;
Measure the actual quantities of work carried out and agree these with the Contractor. Keepappropriate records of measured work;
Receipt and checking of contractor’s Monthly Statements, preparation of Interim Payment
Certificates in the format prescribed in the contract and forwarding to DoTC&I in a timely mannerfor due payment etc.;
Confirm that substantial completion has been reached, and advise the client in writing
accordingly;
Prepare cost estimates and designs to accommodate any variations that may arise out of thiscontract.
o

•
•
•
•

If any action is required under any of these clauses the Engineer / Project Manager will provide a written
report to the client describing the situation that has arisen and the circumstances that led to it withrecommendations for the action that the client should approve for implementation.
Supervision Staff Organisation: it is envisaged that the consultant’s construction supervision staffing will
be organised as follows:••••

Supervision Engineer / Team Leader – a professional engineer will act as Engineer / ProjectManager on the client’s behalf and will provide part-time input remotely and make regularmonthly visits to each site
Senior Site Inspectors – graduate engineers or technicians who will be full-time on one site forthe full construction period and will report to the Supervision Engineer
Technical Specialists – any specialists of the design team who may need to provide specialist
technical advice during construction
Safeguards Specialists – regular quarterly site visits by the environmental / social safeguards
specialist and otherwise part time supervision from their home office / site office. The
mobilization schedule will need to accommodate the needs for consultations with communities
and affected land users.

Operations: the consultant’s staff will operate from the respective site offices, in which the works
contractor will provide office furniture and other facilities as necessary, provide all supplementary
facilities and equipment necessary for the services, including:
•
•
•
•
•
•
•

Measuring equipment
Basic field survey equipment, including dumpy level, staff and theodolite (may be available exContractor)
PC and peripherals
Word-processing, copying and report-binding resources
Telecom including e-mailPhotographic (preferably digital) equipment
Personal safety apparel and equipment

The consultant must be able to provide a continuity of services outside normal hours when necessary, andover a protracted period, as necessary, to cover critical, on-site operations and therefore provide a fully2effective supervision service. The consultant will be expected to provide back-up supervision services froman office within FSM or in the region.
Stage 2.2 - Defects Notification / Liability Period (DNP/DLP)The Consultant is required to carry out periodic inspections on a quarterly basis for the duration of the
DNP/DLP stipulated in the construction contract. The following should be the responsibility of theConsultant:
•
•
•

7.

Provide reports to DoTC&I on outcomes of these quarterly inspections
Ensure that any defects arising out of poor workmanship are remedied in accordance withstipulated technical specifications
Draft reports to the Client as necessary, depending on the size and effects of the defect including
remedial actions taken and follow up actions if necessary

Reporting Requirements /and Time Schedule for Deliverables

Inception Report
Within three (3) weeks after the effective date of the assignment the Consultant shall submit four (4)copies of the Inception Report confirming the detailed methodology for the provision of the services andincluding a detailed programme, manning schedule, Consultant’s organization chart and channels ofcommunication for the project team. The report should also clarify any ambiguities or agreed
amendments to the Terms of Reference and identify any perceived risks or potential constraints to thetimely delivery of the services. It should include an agreed schedule for project progress meetings
between DoTC&I, the Consultant and other relevant parties.
Concept Design & Options Report
The report should contain a systematic hazard and risk assessment and evaluation of all possible
alternative approaches available for achieving the project objectives to figure out which options appear
to be most effective and providing the best solution for the project. The report shall describe the locations,existing conditions with sketch plans, elevations and sufficient details to describe the scope of proposed
works.
The report should also contain a simple comparative cost / benefit analysis of the options and proposed
design solution for each site, with brief discussions on likely social and environmental impacts (based on
the assessments completed under a separate consultancy), which should include an account ofconsultations undertaken with affected stakeholders during the field investigations.
The outcomes of these options analyses shall be clearly described and well documented with its
recommendations to the Government to take a final decision to determine the most appropriate
methodologies and scope of works.
This report should be submitted within two (2) months after the effective date of the assignment.
Design Progress Reports
The Consultant shall provide copies of brief progress reports as requested by the client. Such reports will
normally be given verbally at project meetings (physical or virtual) with DoTC&I, but shall be followed up

2with signed-off, summary hard copies within one week of relevant meetings or if so, requested by theclient. Project meetings may also be called, ad hoc, by DoTC&I (or Consultant) for critical, emerging issues.
Preliminary Design Report
The Consultant shall submit within three (3) months after the effective date of the assignment, four (4)copies of the Preliminary Design Report including a plan of the existing features including cadastral,
existing roads and/or bridges overlaid with the proposed layout. The Report shall include, but not belimited to, addressing the following areas:• Design commentary setting out the design standards used, design parameters and criteria
selected, design methods utilised etc;
• Presentation of the preliminary plans, profiles and sections of the proposed roads and bridges;• Geotechnical investigations (including soil bioengineering) and findings;• Hydrological, tidal and hydraulic analyses for drainage studies;• Topographic / cadastral survey outputs and findings;• Output of climate resilience analysis;• Compliance with road safety baseline audit recommendations;• Results of consultations, including consultation minutes incorporating consultations with local
communities and affected land users covering concept design options and support for proposed
designs.
• Compliance with Environmental and Social Management Plans for urgent works, Land Access
Procedures and / or Resettlement Plans, Labor Management Procedures and any other relevant
environmental and social management instruments;• Draft procurement Documentation;• Draft Standard Contract Documentation;• Constructability assessment of each option at each location (materials and equipment)• The likelihood (risks) of encountering underground services;• Anticipated Engineer’s Cost Estimate of all project options considered; and• Anticipated Time Program for Construction
Design Completion Report
Submit four (4) copies of the Design Completion Report within six (6) months after the effective date of
the assignment, to DoTC&I. The Design Completion Report (which is expected to be a more detailed
extension of the Preliminary Design report) will mark the completion of the Stage 1.3 of the services.
The Design Completion Report shall address the following aspects:• Problems encountered (if any) and how they were overcome• Comments on the design standards adopted, with details of any area where they could not be
met, with reasons• Technical matters concerning the design• Comments on the design approach and methodology adopted, and justification of the rationale
behind any decisions• A schedule of Construction Quantities for the proposed slope stabilisation methods and ancillary
works• An estimate of construction costs, including preliminaries, and provisional sums
• An estimate of the time required to construct the works

2

•
•
•
•
•
•
•

A discussion of the preferred construction methodologies for the proposed slope stabilisation
measures
Details of any discussions with free-hold and customary landowners likely to be affected by theworks
A copy of all design calculations
A copy of safety audit final report
A copy each of the Certificate of Design
A copy of the Certificate of Design Review/Check
A copy of all survey data and any relevant reports prepared by the Consultant or by any third party
as a result of the commission.

Design Drawings
Design drawings for construction will form part of the:• Preliminary Design Report and Design Completion Reports (A3 / A4 size to suit legibility)• Draft and final Procurement Documents (a bound set of A3 construction drawings should form aseparate volume of the documents)• Works construction contract(s) (A0 / A1 to suit)
As they may bear on the design and construction, the following details shall be included in the drawings:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Full sets of working drawings for bridge and large culvert structures including plans, sections,elevations and details of foundations, sub-structures, superstructures, ancillary works
Road boundaries of road reserves, pathways, public reserves, lots and easements, private landthat may be required for the project
Limits of work
Encroachment of structures, properties, plants on Government road reserve
Existing site features such as watercourses, swamps, dams, bathing-pools, and structures etc.
Location and type of utility services
Survey lines and sections, benchmarks, datum and ties to existing boundaries and survey control
marks
Setting-out data
Site plans of proposed interventions
Elevations and sections of existing and proposed slope / face profiles as appropriate
Storm water drainage – existing and proposed with catch pit / manhole schedules
Schedule and details of subsoil drainage lines if applicable
Notation regarding provision of guideposts and guard rails
Pavement detail, surfacing detail, pipe types and classes, drainage structure types, kerb types,
concrete strengths, pipe bedding types
Road furniture (e.g. street signs, regulatory signs, guideposts, guard-rail etc.)
General specifications for construction
Scales of plans and sections to suit
Key reference points

NOTE: Measurement System for drawings & documentation. FSM currently uses the US system ofmeasurement based on the Imperial units of length, weight and volume. Prior to the commencement ofdesign, the consultant will consult and reach agreement with DoTC&I on whether the drawings,
specifications, Bills of Quantities etc will use Imperial or metric (SI) units of measurement.

2Technical Specifications for Construction
The Consultant shall submit four copies of the technical construction specification (including bound setsof drawings) and digital storage devices containing the construction specification in a format suitable toboth parties, or transmit in e-format, as may be agreed.
The Consultant will prepare and include detailed general, special and project technical specifications aspart of the draft and final Procurement Documents (the specifications may form a separate volume of the
documents)
The technical specifications should comprise two parts; a Standardized Specifications for Road works,
Bridgework and Drainage structures, and ‘Project Specific Requirements’ detailing and/or clarifying thespecific requirements of the works to be undertaken.
The Consultant should ensure that any project-specific requirements not covered in the general andspecial conditions of contract and/or the Standard Specification are noted on the drawings or in the
Section entitled, “Project Specific Requirements” and do not conflict with the written specification.
Bills of Quantities
The Consultant will prepare and include detailed Bills of Quantities (BOQ) in general accordance with thestandard method of measurement for civil engineering quantities, as part of the Engineer’s Estimate,
Procurement documents and works contract documents.
The Format shall be agreed with DoTC&I but should contain separate Bills or Schedules for the following
categories.
• General and Preliminaries• Drainage• Earthworks• Pavement• Bituminous Surfacing• Major Structures• Ancillary Works• Road Furniture and Line Markings and Road Furniture• Landscaping and environmental mitigation measures
The BOQ will include day works schedules for nominal quantities of materials, labour and equipment likely
to be used in the works, to be included in the total cost.
The general and preliminaries Bill should include all fixed and time-based costs relating to the contractor’s
overheads including mobilization and establishment costs, demobilization, insurances, compliance withthe requirements of the C-ESMP (including traffic management plan, environmental mitigation plan,
health and safety plan, labour management procedures), quality management plan, inspection test planetc. This Bill should also include any provisional sums for unforeseen and contingency for works items
which are unable to be measured at the time of issuing Procurement documents.
Pay items should be cross-referenced to clauses in the Technical Specification describing how items will
be measured and paid.

2

Engineer’s Estimate
As part of the Design Completion Report the consultant will prepare and provide an Engineer’s Estimate
for individual components for the whole of the works. This estimate shall be prepared by entering a unit
rate against each item in the detailed Bills of Quantities. Unit rates should be based either on recent bid
prices for similar work, current ruling contract rates for major works items, or built up from individual
current prices of material, plant, fuel and labour that make up the Bill item. This estimate should also
include any provisional sums for unforeseen and contingency for works items which are unable to bemeasured at the time of issuing Procurement documents.
Project Risk Analysis
The consultant shall undertake a basic Risk Analysis in accordance with AS/NZS 4360 – 1999: Risk
Management, which is to include, but not be limited to, an evaluation of the following risks/issues likely
to arise during the works phase:• Supply of materials• Capabilities (skills and resources), of local civil contractors• Land-use and/or acquisition issues• Environmental risks• Establishment of plant nurseries for soil bioengineering works• Climatic influences• Material haulage to and from the site
• Time over-runs• Cost blow-out• Damage to services• Un-located services
The Risk Analysis Report shall be included as part of the Design Completion Report.
Final Design Completion Report shall be submitted to DoTC&I, incorporating comments on the Design
Completion Report from LTA and other authorized personnel, within one (1) month after receiving suchcomments.
Draft Procurement Documents
The Consultant shall submit within ten (10) months after the effective date of the assignment, three (3)copies of the Draft Procurement Document to DoTC&I. The Procurement Documents shall include, but not
be limited to the following:• Invitation to Bids
• Part I, Bidding Procedure-including Instructions to Bidders and bill of quantities• Part II, Works’ Requirements - Requirements including technical specification general and specific• Part II, Conditions of Contract and contract forms: WB SPD for Works or Small Works, December 2019
version.
• Drawings• Engineer’s cost estimate, including unit rates analysis
Final Procurement Documents for the Design approved by DoTC&I shall be submitted to DoTC&I,
incorporating comments on the Draft Procurement Documents from DoTC&I, the DOFA CIU, and otherauthorized personnel within two (2) weeks after receiving such comments.

2

Construction Supervision / Contract Administration Outputs: the consultant is required to provide thefollowing deliverables during the construction period on each site:
•
•
•
•
•

Daily Site Records (copies to be safely stored in the Engineer / Project Manager’s Office)Inspection Reports (copies to be safely stored in the Engineer / Project Manager’s Office)Issues Reports
Site Meeting Minutes/Reports
All outputs including interim payment certificates, notices etc. required as part of the duties ofEngineer / Project Manager as delegated by the client, in accordance with the conditions ofcontract

Monthly Supervision Progress Reports shall be submitted to DoTC&I by the 15th of the following month.
The reports should be concise but provide a clear record of:
•
•
•
•
•

actual physical and financial progress achieved against that programmed;
major events occurring during the month;compliance with the C-ESMP;
any technical, contractual, financial, and safeguards issues arising during the month, with actualor proposed resolution of those issues, anda summary work plan for the forthcoming quarter.

The reports should include photographs, site meetings records, test results etc as annexes whereappropriate
Quarterly DNP/DLP reports should briefly record the consultant’s quarterly DLP inspections and any
issues arising therefrom
Project Completion Report
Within one month of issuing the Final Certificate, the consultant will submit a Project Completion Reportsummarising the main inputs, outputs, milestones, achievements, major problems encountered, lessons
learned etc from both the design and construction supervision stages. The report should cover alltechnical, financial and safeguards aspects of the assignment.
Table of Deliverables
The Consultant shall prepare and physically submit all reports listed below in four hard copies (A4 / A3size), and one electronic format (the latter in commonly available software).
No.
1

Description
Inception Report

2

Options Report3
4

Design Progress Reports
Preliminary Design Report5

Design Completion Report

Target Date
Three (3) weeks after the effective date of
the assignment
Within one and half (1.5) months after theeffective date of the assignment
Monthly, one week after meetings
Within six (6) months after the effective
date of the assignment
Within nine (9) months after the effective
date of the assignment2

6Final Design Completion Report

7

Draft Procurement Documents (DBD)

8

Final Procurement Documents

9Supervision Progress Reports

10
11

Defects Liability Period reports
Final Project Report

Within one month after receiving
comments on Design Completion Report
Within ten (10) months after the effective
date of the assignment
Within one week after receiving commentson the DBD
Monthly during the term of the works
contract
Quarterly during DLP
One month after Final Certificate

Hold Points
The following Hold Points will apply:• First: At submission of alternative slope stabilisation options including recommendations forpreferred option and optimal design solution, allow fifteen (15) working days for client review,
and approval.
• Second: At submission of the Preliminary Design Report allow fifteen (15) working days for clientand IDA review.
• Third: At submission of Design Completion Report and Procurement Documents allow a period offour (4) weeks for formal client and IDA review and safeguards clearance• Fourth: After submission of Final Draft Procurement Documents allow a two (2) weeks period forclient and IDA review and no objection letter.

8.

Duration and Level of Effort

The estimated duration and indicative level of effort for each stage of the assignment is as follows:Stage of the Assignment

Duration(months)

Stage 1.1 – Field investigations, surveys and concept
designs / options, Client review and approvalStage 1.2 – Preliminary designs, and drawings, Client
review and approvalStage 1.3 – Prepare detailed design, construction
drawings, specifications, Procurement documents forconstruction works, Client review and approvalStage 1.4 – Procurement assistance during and after
the bidding process
Stage 2.1 – Construction supervision and contract
administration
Stage 2.2 – Services provided during Defects Liability
Total

2

2.5

Key staff
input(months)6

Supportstaff(months)
6

3.5

4

2

5

8

8

6

1

2

12

6

40

12
41

2
27

2
60

9.

Team Composition & Qualification Requirements for the Key Experts
Consulting firms are encouraged to develop their own methodology as well as the staffing plan, levelof effort and work approach to accomplish the ToR. This design and supervision assignment will
require the firm to have an appropriate mix of highly qualified international and local staff that
includes but is not necessarily limited to the six key experts noted below. Where key experts
proposed by firms do not have experience in Pacific or small island countries, it is expected that theywould be assisted by non-key experts with such experience.
It is up to the firm to propose which of the staff on its team is Design Team Leader from either the
Senior Bridge Engineer or Senior Road Engineer positions. That individual will have overall
responsibility for the direction, technical excellence and successful completion of the project andmust have at least 15 years of Project Management experience having leadership qualities in addition
to the requisite qualifications of one of those two key staff positions.

Key Staff

Qualifications

Experience

K-1: Senior Bridge
Engineer

1st degree in civil /structural engineeringwith post-graduate
studies / qualification
bridge engineeringrelated discipline. Fullmembership ofinternational or national
professional institution

15 years’ experience in road and river bridge
design, preparation of Procurement
documents, specifications and bill ofquantities, cost estimation, report writing,and management or leadership ofcomparable projects, preferably 5 years ofexperience in tropical climates like thePacific Region. Some CCA and/or DRMrelated project experience preferred

K-2: Senior Road
Engineer

1st degree in civilengineering, with postgraduate qualification inroads-related discipline.
Full membership ofnational or international
professional institution

15 years or more experience in the field ofroad engineering, out of which minimum 7
years post-graduate experience in roads anddrainage design in small island states,
preferably in the pacific region would be anadvantage. Some CCA and/or DRM-related
project experience preferredK-3: Geotechnical/ Materials
Engineer

1st degree in civilengineering with postgraduate qualification ingeotechnical-related
discipline

Minimum 10 years proven experience ofrecent 8 years in geotechnical investigations
and materials testing for roads and bridge
projects, preferably 3 years of experiencesimilar to the Pacific Region.

K-4: Engineering
Hydrologist /Drainage Engineer

Bachelor’s degree inHydrology, PhysicalGeography, Earth
Science, Engineering, orEnvironmental Science
required with a strong

At least 7 years’ relevant experience inengineering hydrology including 3 years ofexperience of hydrodynamic analyses andmodelling, flood risk assessment withhydrologic modelling software. Some CCA

2

focus on hydrology.
Preferably a Master’s
degree.

and/or DRM-related project experience
preferred

K-5: Supervision
Team Leader

Ist degree in civilengineering

At least 12 years’ experience in supervising
construction of civil and structural roadassets, both as resident engineer andremotely with oversight of resident juniorsupervision staff. Min 3 years’ experience
working in small island developing states

K-6:
Environmental &Social Safeguards
Specialist(Supervision)

1st degree in
Environmental Sciences,
Biology, Sociology,
Anthropology or related
discipline. Master’s
degree in safeguards
related topic

At least 8 years proven experience inenvironmental and social assessment and
OHS risk assessment, taking into
consideration direct and indirect impacts
during pre-construction, construction andoperation, and identifying costs ofmitigation measures and implementation ofa monitoring plan and report preparation. 3
years recent experience in location similar
to the Pacific Region preferred.

10. Administrative Personnel and other Technical Staff
The Consultant shall provide its own temporary office accommodation and local field staff in each state
to assist in the Stage 1 activities. The staff provided shall be experienced and be capable of performing
their allotted duties. In particular for:••office administration and clerical personnel; andfield assistants for team members in carrying out field work, etc.

11. Client’s Input

Data to be made available to the Consultant by GoFSM through DoTC&I will include, if and where available:

•
•
•
•
•
•
•
•
•

Relevant previous reports and outputs relating to the road networks and road assets in each stateSpecific drawings, details, reports or other technical data relating to the assets to be improved
Rainfall records and other available hydrological data
Topographic and geological data as available
State EPA laws and regulations
Available traffic data
Road Safety Baseline Audit Report(s)All relevant Land Transport Acts and regulations as well as climate change focused infrastructure
strategies
All relevant Project environmental and social assessments and risk management instruments(Environmental and Social Management Framework, Environmental and Social Management
Plans, Labor Management Procedures, Stakeholder Engagement Plan etc.).

2

The Client will provide unimpeded access to relevant information that it may hold to assist the Consultant
in this project on “as available” basis.

12. Consultancy Contracts and Schedules of Payments
DoTC&I proposes that two separate consulting services contracts will be signed between the parties tocover this assignment; a lump-sum contract to cover the full Stage 1 services as described above, and aseparate time-based contract to cover the full Stage 2 services. The first contract will be undertaken during
the preparation phase of the project. The second contract will commence during project implementation(i.e. after PRIME becomes effective). Both contracts will be based on the contract forms included in theWorld Bank Standard Request for Proposals (SRFP) – Selection of Consultants (October 2017). Templatesof both contract forms are provided for information in Section 8 of the SRFP.
For the lump-sum Stage 1 contract, technical and financial proposals are expected to include all
anticipated staffing and related costs required to cover the activities described and/or required during
Stages 1.1 – 1.4 to successfully fulfil the assignment objectives, irrespective of the chosen design options
for each site.
Similarly, for the time-based Stage 2 contract, the proposals will be expected to include all the consultant’s
costs associated with executing the procurement and supervision duties described for Stages 2.1 - 2.3
above.
Schedule of Payments• Stage 1 and Stage 2 payments will be made in accordance with Section F “Payment to theConsultant” of the General Conditions of Contract for lump-sum and time-based contracts
respectively.
• Payments due to the Consultant shall be withheld if the Consultant’s stipulated reporting
obligations (Deliverables) are not met, unless revised timelines have been agreed with the Client
through a Contract Amendment.

13. Counterpart Facilities
Counterpart personnel: DoTC&I will provide a local liaison officer, who will liaise with local communities
and vulnerable persons on matters concerning the project field work and related matters. The DOFA CIU
will provide environmental and social safeguards specialists.
Office accommodation and logistics: The consultant shall be responsible for providing allaccommodation, computing, and drafting equipment and software etc. The consultant will be responsible
for all land transportation arrangements during the project.

22