REQUEST FOR EXPRESSIONS OF INTEREST(INDIVIDUAL CONSULTING SERVICES)
Federated States of Micronesia (FSM) Nationals Only
Country: Federated States of Micronesia
Project: Prioritized Road Investment and Management Enhancements (PRIME) P172225
Assignment Title: PRIME and SCORE Project Assistant (PA)Reference No: FM-DOTCI-211012-CS-INDV
The Government of the Federated States of Micronesia (FSM) has received financing from theWorld Bank toward the cost of the Prioritized Road Investment and Management Enhancements
Project and intends to apply part of the proceeds for consulting services.
The consulting services (“the Services”) includes provision of low to mid-level administrative andtechnical support to the Project Manager and Project Officer. The PA will work under the overall
direction of the PRIME and SCORE Project Manager and will be directly supervised by the Project
Officer. The PA’s role and responsibilities will be extended to SCORE once the project become
effective.
The detailed Terms of Reference (TOR) for the assignment are attached to this request for
expressions of interest and can be found in the website: www.tci.gov.fm
The Department of Transportation, Communication and Infrastructure now invites eligible
individuals (“Consultants”) to indicate their interest in providing the Services. Interested
Consultants should provide information demonstrating that they have the required qualifications
and relevant experience to perform the Services (attach curriculum vitae with description ofexperience in similar assignments, similar conditions, etc.). The criteria for selecting theConsultant are:Mandatory

Associate Degree in Accounting, Business Administration or other relevant degrees.
Minimum of one (1) year relevant experience.
Experience with working in a team environment.
Fluency in written and spoken English.
Competency in the use of computer applications, especially MS Office and Excel.

DesiredDemonstrated ability to work under pressure and pay attention to detail.
Good communication skills.
Experience in procurement, project accounting and/or administration.
Ability to learn quickly.
Organised and detailed-oriented person.
Technical training and technical background.

The attention of interested Consultants is drawn to paragraph 3.14, 3.16 and 3.17 of the WorldBank’s “Procurement Regulations for IPF Borrower” Fourth Edition, November 2020 (“theRegulations”), setting forth the World Bank’s policy on conflict of interest.
Further information can be obtained at the address below during office hours i.e. 0800 to 1700
hours.
Expressions of interest must be delivered in a written form to the address below (in person, or bymail, or by e-mail) by Monday 27 September 2021.
Robert Goodwin,
PMU Program Manager
Prioritized Road Investment and Management Enhancements (PRIME) Project
Department of Transportation, Communication and Infrastructure (DoTC&I)
Palikir, Federated States of Micronesia (FSM)
Office: +691 320-2080
Email: rscgoodwin@hotmail.com;
Web: www.tci.gov.fm
And cc to:
Ciu.tci@gov.fm
Central Implementation UnitTERMS OF REFERENCE
A. BACKGROUND
The National Government of the Federated States of Micronesia (FSM) has partnered with theWorld Bank (WB) to implement development activities within the FSM. The current and pipeline
portfolio includes projects in the sectors of Energy, Fisheries, Information & Communication
Technology (ICT), Public Financial Management Strengthening, Maritime Transport and Roads.
The FSM Prioritized Road Investment and Management Enhancements Project (PRIME) and apipeline project in the road sector, the Strategic Climate-Oriented Road Enhancements (SCORE)
Project is a new climate resilient road project focusing of FSM’s strategic secondary roads. The
objective of SCORE is to improve the climate resilience of GoFSM-identified strategic secondaryroads. SCORE will conduct climate resilient road works on prioritized strategic secondary roads
within an existing road corridor whereas construction of new roads will not be considered.
PRIME is a WB financed project which will provide funds for technical assistance and institutional
strengthening to improve the management of the road network in relation to potential climatechange impacts and will also fund physical works on priority road assets to improve resilience toclimate-related hazards or events. The Project will fund the feasibility, design and construction ofpriority road assets to enhance the resilience of the network in each state to climate change impacts
and natural hazards. Works will be prioritized in a Climate Resilient Road Strategy based on theoutputs of a Vulnerability Assessment and will focus on the approximate 200 km of primary roadnetworks. Climate resilient improvements (e.g. road improvements, overlay, drainage
improvements, spot slope stabilization, rock wall revetment strengthening, improvements tocauseways and bridges) will be restricted to existing road corridors in each State. Critical climate
resilient road, bridge or drainage improvement works that should be implemented urgently tomaintain a basic level of land transport connectivity in each state have also been identified.
Implementation of the project is now underway and includes 2 major studies, as follows: A Vulnerability Assessment and Climate Resilient Road Strategy; A Road Safety Study.
An Environmental and Social Impact Assessment and other Safeguard Instruments were completedand publicly disclosed during the preparation phase of the project. Additional safeguard
instruments are to be prepared during project implementation.
Throughout the PRIME and SCORE Projects implementation period, a Project Implementation
Unit (PIU) is responsible for the day to day management and implementation of the projects. The
PRIME and SCORE PIU will be led by a Project Manager with support from a Project Officer anda Project Assistant.

The PRIME PIU and SCORE PIU are one and the same is within the FSM’s Department ofTransportation, Communications and Infrastructure (DoTC&I) which is the Implementing Agency(IA) for the PRIME and SCORE Projects.
In order to strengthen project management support to the portfolio of WB-financed projects, aCentral Implementation Unit (CIU) has been established under the Investment Finance Unit in theDepartment of Finance and Administration. The objective of the CIU is to provide support to PIUs
in the preparation, implementation and reporting of WB-financed projects. The CIU will assist thePRIME and SCORE PIU in core cross-cutting functions including financial management,environmental and social safeguards, communications, procurement and Monitoring & Evaluation.
B. CORE DUTIES AND RESPONSIBILITIESThe Project Assistant (PA) will provide low to mid-level administrative and technical support tothe Project Manager and Project Officer. The PA will work under the overall direction of thePRIME and SCORE Project Manager and will be directly supervised by the Project Officer. The
PA’s role and responsibilities will be extended to SCORE once SCORE is implemented. The PA
will undertake the following activities:
Finance & Procurement Related Activities
The Project Assistant will assist the Project Manager and Project Officer in meeting the PRIME
and SCORE funds disbursement and procurement objectives; in accordance with the provisions inthe legal agreements between the World Bank and the FSM Government.
a. Financial Management
 Under the direction and supervision of the Project Officer, assist with monitoring theactivities of the project by maintaining records, reconciling and reviewing of reports onfunds and financial transactions under the Project.
 Under the direction and supervision of the Project Officer, assist with preparation of
documentation required to raising and processing all payments for PRIME and SCORE
Projects and filing required supporting documents in accordance with FSM Regulationsand World Bank requirements.
 Under the direction and supervision of the Project Officer, assist with the reconciliationof the PRIME and SCORE PIU manual ledger records to information processed
through the CIU and recorded on the financial management system.
b. Procurement Management
 Provide support in the preparation of procurement activities for goods, works andservices as appropriate.

Under the direction of the Project Officer, assist with minor tasks in the procurement
process including advertising, receiving bids/proposals, drafting no objection requests
and publishing results of bidding processes as relevant.

c. Vendor/Contract Management
 Provide support to the Project Officer on maintenance of vendor and contract
management listings.
 Under the direction and supervision of the Project Officer, check invoices to ensure
correct price, follow through to ensure that goods ordered have been received andcomply with specifications and examine the conditions of goods received.
 Under the direction and supervision of the Project Officer, interact with the financestaff and Project Manager to ensure correct and timely payment to Contractors,Suppliers and Consultants and proper administration of contracts according to contract
provisions and procurement regulations.
d. Reporting and Outputs
 Assist the Project Officer with maintaining safe, complete, updated, organized andeasily retrievable filing system for the PRIME and SCORE Projects’ records andretaining those records for the duration as required by the donors and local regulations.
General Administration and Logistics
Under the direction of the Project Manager and under direct supervision of the Project Officer,
provide administrative and logistical support to the PRIME and SCORE Projects as needed.
Activities will include, but not be limited to: Assist with the filing of all project related documents.
 Assist in maintaining a tracking system to keep track of all documents, such asadministrative memos, travel claims, payment vouchers, and contracts.
 Assist the Project Manager in overseeing the activities of the consultants andcontractors in the field.
 Assist with project-related travel arrangements.
 Assist with shopping for goods and services associated with incremental operating
costs.
 Provide administrative support for training sessions, workshops, conferences, andmeetings, including meetings of the Steering Committee.
 Assist in the preparation and dissemination of meeting minutes and workshop reports.
 Support the coordination and management of PRIME implementation progress throughliaising with other project implementing agencies/focal points as needed.

C. EXPERTISE REQUIREMENTS AND SELECTION CRITERIA

Associate Degree from a recognized institution in Accounting, Business
Administration or other relevant academic qualification.
Minimum of one (1) year relevant experience.
Experience with working in a team environment.
Fluency in written and spoken English.
Competency in the use of computer applications, especially MS Office and Excel.

Additional Desirable Requirements:
 Demonstrated ability to work under pressure and pay attention to detail.
 Ability to learn quickly.
 Organized and detail-oriented person.
 Good communication skills.
 Experience in procurement, project accounting and/or administration.
 Technical training and technical background.
D. POSITION AND PROJECT DURATION
The position will be for an initial one (1) year period. (Probationary period of six months). This isa full-time position and may be extended based on satisfactory performance. The position supports
the PRIME and SCORE Projects throughout the duration of the projects