PRIORITIZED ROAD INVESTMENT AND
MANAGEMENT ENHANCEMENTS (PRIME)PROJECT
Federated States of Micronesia

ENVIRONMENT AND SOCIALCOMMITMENT PLAN

NEGOTIATED

June 10, 2021

Federated States of Micronesia PRIME Project
Environmental and Social Commitment Plan

ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN
1.

The Federated States of Micronesia (the Recipient) will implement the Prioritized Road
Investment and Management Enhancements (PRIME) Project (the Project or PRIME Project)under the Pacific Climate Resilient Transport Program through the Department ofTransportation, Communications and Infrastructure (DoTC&I) as the Implementing Agency(IA). The International Development Association (hereinafter the Association) has agreed toprovide financing for the Project.

2.

The IA will work closely with the national Department of Finance and Administration (DoFA)and the four State Governments, including Kosrae Department of Transportation andInfrastructure (DoT&I); Pohnpei Office of Transportation and Infrastructure (T&I); Chuuk
Department of Transport and Public Works (DoT&PW); and Yap Department of Public Works
and Transportation (DoPW&T), in implementing the Project.

3.

A Project Implementation Unit (PIU) will be established within the DoTC&I ProjectManagement Unit (PMU) to implement the Project in accordance with annual work plans andbudgets, including engaging all consultants, contractors and suppliers. The Central
Implementation Unit (CIU), an existing unit within DoFA that supports the implementation ofprojects financed by the Word Bank, will assist DoTC&I with the procurement and financial
management functions and provide input and guidance on environmental and social aspects.

4.

The Recipient will implement material measures and actions so that the Project is
implemented in accordance with the Environmental and Social Standards (ESS), under theEnvironmental and Social Framework (ESF). This Environmental and Social Commitment
Plan (ESCP) sets out material measures and actions, specific documents and plans as wellas the timing for each of these.

5.

The Recipient will also comply with the provisions of any other environmental and social(E&S) documents required under the ESS and referred to in this ESCP such as
Environmental and Social Management Plans (ESMPs), Land Access Procedure
Reports/Plans, Stakeholder Engagement Plan (SEP) and Labor Management Procedures(LMP) and the timelines specified in those E&S documents.

6.

The Recipient is responsible for compliance with all requirements of the ESCP even when
implementation of specific measures and actions is conducted by the Ministry, agency or unit
referenced in 1 & 2 above.

7.

Implementation of the material measures and actions set out in this ESCP will be monitored
and reported to the Association by the Recipient as required by the ESCP and the conditionsof the legal agreement and the Association will monitor and assess progress and completionof the material measures and actions throughout implementation of the Project.

8.

As agreed by the Association and the Recipient, this ESCP may be revised from time to time
during Project implementation to reflect adaptive management of Project changes andunforeseen circumstances or in response to assessment of Project performance conductedunder the ESCP itself. In such circumstances, the Recipient will agree to the changes with
the Association and will update the ESCP to reflect such changes. Agreement on changes
to the ESCP will be documented through the exchange of letters signed between the
Association and the Recipient. The Recipient will promptly disclose the updated ESCP.

9.

Where Project changes, unforeseen circumstances, or Project performance result inchanges to the risks and impacts during Project implementation, the Recipient shall provide
additional funds, if needed, to implement actions and measures to address such risks andimpacts.

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Federated States of Micronesia PRIME Project
Environmental and Social Commitment Plan

MATERIAL MEASURES AND ACTIONSTIMEFRAMERESPONSIBILE ENTITY/AUTHORITY

MONITORING AND REPORTINGA

REGULAR REPORTING
Prepare and submit to the Association regular monitoring reports on
the environmental, social, health and safety (ESHS) performance of
the Project, including but not limited to:
i.
ii.

B

iii.
iv.

The implementation of the ESCP;
Status of preparation and implementation of E&S
documents identified and required under the ESCP;
Stakeholder engagement activities;
Contractors ESHS implementation, ESHS incidents; andv.

Functioning of the grievance mechanisms.

INCIDENTS AND ACCIDENTS
Promptly notify the Association of any incident or accident related to
the Project which has, or is likely to have, a significant adverse effecton the environment, the affected communities, the public or workers.
Provide sufficient detail regarding the incident or accident, indicating
immediate measures taken or that are planned to be taken toaddress it, and any information provided by any contractor andsupervising entity, as appropriate. Subsequently, as per the
Association’s request, prepare a report on the incident or accident
and propose any measures to prevent its recurrence. These
activities are outlined in the Project Grievance Mechanism.

Project

PIU Project Manager and CIU
Safeguards Team.

Notify the Association within 48 hours
after learning of the incident or
accident.

PIU Project Manager and CIU
Safeguards TeamSix monthly throughout
implementation.

A report would be provided to the
Association, as requested.

CONTRACTORS MONTHLY REPORTS
Contractor’s monthly reports to be submitted to the Association by
the Recipient upon request.

Environmental and Social Commitment Plan (ESCP) June 2021.docx

Within one week of a request.

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PIU Project Manager

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Federated States of Micronesia PRIME Project
Environmental and Social Commitment Plan

ESS1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS
1.1

ORGANIZATIONAL STRUCTURE
Establish and maintain an organizational structure with qualified
staff and resources to support management of E&S risks including
maintaining an E&S team in the DoFA CIU to provide ongoingsupport, advice and monitoring to the PIU. Engage part time
consultants as required to prepare environmental and social
assessments, land access and environmental and social
instruments, develop plans and support the stakeholder
engagement processes, environmental and social technicaladvisory work and to supervise infrastructure construction on an asrequired basis.

At a minimum, one locally based
environmental and / or social
specialist and one specialist withinternational
environmental
experience shall be maintained by the
DoFA CIU throughout the Project
implementation period. Part time
consultants to be hired and retainedon an as-required basis.

MATERIAL MEASURES AND ACTIONS
1.2

ENVIRONMENTAL AND SOCIAL ASSESSMENT,MANAGEMENT TOOLS AND INSTRUMENTS
Assess the environmental and social risks and impacts of proposed
Project activities and prepare relevant instruments, in accordancewith the Environmental and Social Management Framework (ESMF)
to be adopted and implemented for the Project.
Prepare, adopt, implement and update a Generic ESMP, and worksspecific ESIA/ESMPs in a manner acceptable to the Association.
The Generic ESMP will be prepared, adopted and implemented to
manage all general and typical road works impacts and for small
scale works where there are no unique risks to manage. The worksspecific ESIA and / or ESMP will be prepared when there are risks
that are different to, or additional to, those in the Generic ESMP,
including sensitive ecological areas or large scale earthworks.
The ESIA/ESMPs shall address key specific risks and impacts
relating to the PRIME Project.

Environmental and Social Commitment Plan (ESCP) June 2021.docx

CIU and PIU Project Manager

TIMEFRAMERESPONSIBILE ENTITY/AUTHORITY

Draft ESMF has been prepared anddisclosed, and shall be updated asneeded and implemented throughout
Project
implementation.
Environmental and social risks shallbe assessed in accordance with the
ESMF as part of the TOR for technicaladvisory services and during thedesign phase of physical works.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

Prepare ESMPs (Generic or worksspecific) and submit to the Association
for review and approval prior to
finalization of Contractor procurement
documents.
Implement and update ESMF and
ESMPs (Generic or works-specific)
throughout Project implementation.

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Federated States of Micronesia PRIME Project
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1.3

MANAGEMENT OF CONTRACTORS
Incorporate the relevant aspects of the ESCP including the Generic
ESMP or works-specific ESMPs, SEP and the LMP into ESHS
specifications of the procurement documents with Contractors.
Thereafter ensure that the contractors comply with the ESHS
specifications of their respective contracts.
Require Contractors to prepare, adopt and implement a Contractors
Environmental and Social Management Plan (CESMP), detailing themethods to comply with the Project E&S instruments.

Prior
to
the
preparation
procurement documents.

of

Review and approve Contractors
CESMP, and any other Contractor
plans prior to mobilization to site.
Supervise
Contractors’
performancethroughout
implementation.

E&S
Project

PIU Project Manager supported by
CIU Safeguards Team.
Supervision by the State Focal Points(Kosrae DoT&I, Pohnpei T&I, Chuuk
DoT&PW, Yap DoPW&T) supportedby the CIU Safeguards Team.

The following plans are to also be prepared, adopted andimplemented by the Contractors and appended to the CESMP:•••

Erosion and Sediment Control Plan (ESCP);
Surface Water and Groundwater Management Plan
(SWGMP), including storm water management;
Pollution Prevention and Control Plan (PPCP), includingsite specific prevention and control of water, air, noise
pollution;

•
•
•
•

Waste Minimization and Management Plan (WMMP);
Spill Management Plan (SMP);
Traffic Management Plan (TMP);
Road Safety Management Plan (RSMP);••

Social Interaction Plan (SIP);
Quarry EHS Management Plan (covering air pollution, noiseand vibrations, water, solid waste, and progressive
rehabilitation);•••

Community Health and Safety Plan (CHSP);
Occupational Health and Safety Plan (OHSP);
Emergency Management and Response Plan (EMRP);•••

Subcontractor Management Plan;
Complaints Logging and Response System; andEnvironmental Monitoring Plan.

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Federated States of Micronesia PRIME Project
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1.4

MANAGEMENT OF TECHNICAL ADVISORY CONTRACTS
Incorporate the relevant aspects of the ESS, including the relevant
aspects of the ESMF, Generic ESMP or works-specific ESMPs, SEP
and LMP, into the consultant Terms of Reference. Thereafter ensurethat the approaches and outputs of the consultants comply with theterms of reference.

Prior to the preparation of consultant
procurement documents.
Supervise the incorporation of E&S
aspects in the consultants’ work andoutputsthroughout
Project
implementation.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

ESS2: LABOR AND WORKING CONDITIONS
2.1

LABOR MANAGEMENT PROCEDURES
Prepare, adopt, implement and update the LMP in a manner
acceptable to the Association.

Prepare LMP and submit to the
Association for review and approval
prior to engagement of ProjectWorkers.
Implement and update the LMP
throughout Project Implementation.

2.2

GRIEVANCE MECHANISM FOR PROJECT WORKERS
Establish, maintain and operate a ‘Project workers’ Grievance
Mechanism (Workers GM) in the LMP and consistent with ESS2.

Prepare Workers GM and submit to
the Association for review andapproval prior to engagement of
Project Workers.
Implement and update the Workers
GMthroughout
Project
Implementation.

MATERIAL MEASURES AND ACTIONS
2.3

OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES
Prepare adopt, implement and update OHS measures in the
Generic ESMP or works-specific ESMPs and LMP in a manner
acceptable to the Association.
The OHS measures shall include, among others, specific measuresrelating to working in remote areas, working on roads at risk ofvehicle collisions, working in the heat, protection from diseases andEnvironmental and Social Commitment Plan (ESCP) June 2021.docx

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T
PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

TIMEFRAMERESPONSIBILE ENTITY/AUTHORITY

Prepare ESMPs (Generic or worksspecific) and submit to the Association
for review and approval prior to
finalization of design and Contractor
procurement documents.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW

Prepare LMP and submit to the

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Federated States of Micronesia PRIME Project
Environmental and Social Commitment Plan

illnesses and working with electrical or heavy machinery.

Association for review and approval
prior to engagement or ProjectWorkers.

Yap DoPW&T

Implement the ESMPs and LMP
throughout Project Implementation.
2.4

WORKER CODE OF CONDUCTPrepare and implement code of conduct for workers in the LMP.

Prepare LMP and submit to the
Association for review and approval
prior to engagement or ProjectWorkers.
ImplementtheLMPthroughout Project Implementation.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

ESS3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT [3.1

WASTE MANAGEMENT, POLLUTION MANAGEMENT AND
MATERIALS MANAGEMENT:
Adopt, implement and update waste management and materials
management measures specified in the ESMF, Generic ESMP andworks-specific ESMPs in a manner acceptable to the Association.
Require the Contractor to prepare detailed Erosion and SedimentControl Plan (ESCP), Pollution Prevention and Control Plan
(PPCP), Waste Minimization and Management Plan (WMMP) andSpill Management Plan (SMP) to comply with the ESMP.
Specific issues relate to managing sediment and stormwater
discharges from works construction areas, demolition materials,
road excavation material reuse and disposal, and hazardous waste(such as waste oil).

Environmental and Social Commitment Plan (ESCP) June 2021.docx

Prepare ESMPs (Generic or worksspecific) and submit to the Association
for review and approval prior to
finalization of design and Contractor
procurement documents.
Implement the Generic ESMP andworks-specific ESMPs throughout
Project Implementation.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

Supervise the CESMP throughout
Project Implementation.

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Federated States of Micronesia PRIME Project
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ESS4: COMMUNITY HEALTH AND SAFETY
4.1

TRAFFIC AND ROAD SAFETY:
Adopt, implement and update traffic and road safety measures inthe ESMF through the development of a Traffic Management Plan
(TMP) in the Generic ESMP and works-specific ESMPs in a manner
acceptable to the Association. The TMP shall include measures forkeeping motorists and pedestrians safe from road work areas.

Prepare ESMPs (Generic or worksspecific) and submit to the Association
for review and approval prior to
finalization of design and Contractor
procurement documents.

Require the Contractor to prepare detailed methodologies in the
CESMP to comply with the TMP.

Implement the TMP
Project Implementation.

throughout

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

Supervise the CESMP throughout
Project Implementation.
4.2

COMMUNITY HEALTH AND SAFETY:
Adopt, implement and update the community health and safetymeasures in the ESMF through the development of a Community
Health and Safety Plan (CHSP) in the Generic ESMP and worksspecific ESMPs in a manner acceptable to the Association. The
CHSP will include measures related to safety around road worksites, and to manage risks of gender based violence and other
antisocial behavior of Project workers, particularly if imported labor
is used.
Require the Contractor to prepare detailed methodologies in the
CESMP to comply with the CHSP.

4.3

SEXUAL EXPLOITATION AND ABUSE AND SEXUALHARASSMENT:
Adopt, implement and update the sexual exploitation and abuse andsexual harassment measures in the ESMF and any site specificrisks in the works-specific ESMPs in a manner acceptable to the
Association. This includes all workers signing a code of conduct, aContractors gender-based violence (GBV) action plan, ensuring all
workplaces have access to suitably-resourced GBV service
providers (who practice a survivor-centered approach) andworkplaces and communities have information, education andcommunication materials displayed.

Environmental and Social Commitment Plan (ESCP) June 2021.docx

Prepare ESMPs (Generic or worksspecific) and submit to the Association
for review and approval prior to
finalization of design and Contractor
procurement documents.
Implement the CHSP
Project Implementation.

throughout

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

Supervise the CESMP throughout
Project Implementation.
Throughout Project implementation.

Rev4

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

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Federated States of Micronesia PRIME Project
Environmental and Social Commitment Plan

4.4

A GM and Referral Pathway Plan that is agreed by all members of
the Project Steering Committee shall be finalized in the ESMF andappended to the Project Operations Manual (POM). The GM and
Referral Pathway Plan shall provide detail as to the GM andreferral arrangements and the respective roles and responsibilitiesof the organizations involved in the PRIME Project.

Finalized in the ESMF and appended
to the POM by not later than threemonths after the effective date of the
Financing Agreement for the Project(“Effective Date”).
Implemented throughout Project
implementation.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

ESS5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENTRESETTLEMENT FRAMEWORK:
Develop, adopt and implement the Land Access Procedure
Reports/Plans, as guided by the Resettlement Framework (RF)(including Land Access Due Diligence Report, Voluntary Land
Donation Report or Abbreviated Resettlement Action Plan) in amanner acceptable to the Association.

The RF has been prepared anddisclosed, and shall be updated andimplemented
throughout
Project
implementation.
Land
AccessProcedure Reports/Plans shall be
prepared and submitted to the
Association for review and approval
prior to any activities involving access
to, and / or use of, land.

5.2

Provide budget and other resources necessary to implement theLand Access Procedure Reports/Plans in a timely manner andensure that all required compensation and assistance measures areprovided to affected persons in full prior to commencement of works
activities in any affected site.

Sufficient funds and resources to beavailable
throughout
Project
implementation.

PIU Project Manager and DoTCI
PMU.

5.3

VOLUNTARY LAND DONATION PROCESS:
Adopt and implement the Voluntary Land Donation (VLD) protocol
as guided by the RF, and in a manner acceptable to the Association.

Negotiate and implement VLD
process prior to any activities involving
access to, and / or use of, land

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

5.1

Consult, negotiate and implement VLD process for public
infrastructure on private land in accordance with the objectives of
ESS5 and consistent with the requirements of the VLD process
prepared for the Project, in a manner acceptable to the Association.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

ESS6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES
6.1

BIODIVERSITY MANAGEMENT:
Adopt, implement and update the biodiversity management

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Prepare ESMPs (Generic or worksspecific) and submit to the Association

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Federated States of Micronesia PRIME Project
Environmental and Social Commitment Plan

measures specified in the ESMF in the Generic ESMP or worksspecific ESMPs in a manner acceptable to the Association. These
shall include measures to avoid or minimize disturbance of natural
habitats during Project design and construction.
Require the Contractor to prepare detailed methodologies in the
CESMP to comply with the biodiversity management procedures.

for review and approval prior to
finalization of design and Contractor
procurement documents.
Implement the ESMPs throughout
Project Implementation.

CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

Supervise the CESMP throughout
Project Implementation.

ESS7: INDIGENOUS PEOPLE
7.1

INDIGEOUS PEOPLE:
Adopt, implement and update the stakeholder engagement, land
access processes and participatory design approaches specified in
the ESMF, RF and SEP in a manner acceptable to the Association.

Implement the ESMF, SEP and RF,
throughout Project Implementation.

PIU Project Manager supported by
CIU Safeguards Team.

Prepare ESMPs (Generic or worksspecific) and submit to the Association
for review and approval prior to
finalization of design and Contractor
procurement documents.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

These processes and approaches shall be designed to ensure thatthe development process fosters full respect for the human rights,
dignity, aspirations, identity, culture, and natural resource-based
livelihoods of Chuukese, Ponapean, Yapese and Kosraean people.
ESS8: CULTURAL HERITAGE
8.1

CULTURAL HERITAGE MANAGEMENT:
Adopt, implement and update the cultural heritage management
measures specified in the ESMF in the Generic ESMP, and worksspecific ESMPs in a manner acceptable to the Association. These
measures shall include consultations with communities andsurveying to avoid graves and other culturally significant sites during
design and construction.
Require the Contractor to prepare detailed methodologies in the
CESMP to comply with the cultural heritage management
procedures.

Environmental and Social Commitment Plan (ESCP) June 2021.docx

Implement the ESMP
Project Implementation.

throughout

Supervise the CESMP throughout
Project Implementation.

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8.2

CHANCE FINDS:
Prepare, adopt, and implement a chance finds procedure in the
Generic ESMP and works-specific ESMPs developed for the
Project.
Require the Contractor to prepare detailed methodologies in the
CESMP to comply with the chance find procedures.

Prepare ESMPs (Generic or worksspecific) and submit to the Association
for review and approval prior to
finalization of design and Contractor
procurement documents.
Implement the ESMP
Project Implementation.

throughout

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

Supervise the CESMP throughout
Project Implementation.
ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE
10.1

STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND
IMPLEMENTATION
Adopt, implement and update the SEP.
The SEP shall include measures related to engaging fully with local
people and communities in their preferred language and respecting
their cultural needs, ensuring private land access is voluntary andinvolves all relevant land owners, ensuring all eligible households
and businesses are aware of impending works (particularly
vulnerable households), and ensuring stakeholders are fully
engaged in the design of the project works and the various
institutional strengthening activities.

10.2

PROJECT GRIEVANCE MECHANISM:
Adopt, implement and update the Grievance Mechanism (GM)throughout Project implementation.

A draft SEP has been prepared anddisclosed, and shall be updated andimplemented, throughout Project
Implementation.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

Adopt and implement the GM
throughout Project Implementation.

PIU Project Manager supported by
CIU Safeguards Team.
Kosrae DoT&I
Pohnpei T&I
Chuuk DoT&PW
Yap DoPW&T

CAPACITY SUPPORT (TRAINING)

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Federated States of Micronesia PRIME Project
Environmental and Social Commitment PlanCS1

PIU staff and state focal points responsible for the Project to receive
training on Project E&S instruments, the relevant requirements ofthe ESMPs, Land Access documents/plans and the roles andresponsibilities of different key agencies in E&S risk management.

Within three months of the Effective
Date and as new project teammembers join the Project throughout
implementation.

PIU Project Manager supported by
CIU Safeguards Team.

CS2

All Project workers to receive training on local culture, occupational
health and safety, prevention of gender based violence,
environmental incidents and emergency prevention andpreparedness and responses to emergency situations and the GMs.

As
required,
prior
to
work
commencing, and throughout Project
implementation as new workers areengaged.

PIU Project Manager supported by
CIU Safeguards Team.

CS3

Contractors to receive training on the relevant aspects of the Project
E&S instruments and relevant ESHS requirements, including
preparation and implementation of CESMP.

Prior to preparation of CESMP, prior tomobilization and throughout the
duration of their contract.

PIU Project Manager supported by
CIU Safeguards Team.

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