PRIORITIZED ROAD INVESTMENT AND
MANAGEMENT ENHANCEMENTS (PRIME)PROJECT
Federated States of Micronesia

STAKEHOLDER ENGAGEMENT PLAN

FINAL

Prepared forWith Funding from

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Stakeholder Engagement Plan

CONTENTS
1.

2.

3.

4.

Introduction ........................................................................................................................ 1
1.1

Environmental and Social Assessment Overview ...................................................................... 1

1.2

Stakeholder Engagement Plan .................................................................................................. 1

Project Description ............................................................................................................ 4
2.1

Overview of the ‘PRIME’ Project ............................................................................................... 4

2.2‘PRIME’ Investments and Activities ........................................................................................... 4

Stakeholder Engagement Objectives and Principles ..................................................... 7
3.1

Definition of ‘Stakeholder’ in ESS10 .......................................................................................... 7

3.2

Stakeholder Engagement Objectives ........................................................................................ 7

3.3

Key Principles of Effective Engagement .................................................................................... 8

3.4

Stakeholder Engagement Considerations ................................................................................. 9

Stakeholder Identification and Analysis ........................................................................ 13
4.1

5.

6.

7.

Stakeholder Engagement Approach .............................................................................. 18
5.1

Project Preparation Stakeholder Engagement Activities ......................................................... 18

5.2

Ongoing Stakeholder Engagement throughout PRIME Project................................................ 42

5.3

Stakeholder Engagement Tools and Materials ........................................................................ 53

Grievance Mechanism ..................................................................................................... 55
6.1

Introduction ............................................................................................................................. 55

6.2

Grievance Redress Process .................................................................................................... 57

6.3

Disclosure of Grievance Mechanism ....................................................................................... 59

6.4

Record Keeping and Reporting of Grievances ........................................................................ 59

Resources and Responsibilities for Implementing SEP............................................... 62
7.1

8.

Stakeholder Identification ........................................................................................................ 13

Stakeholder Engagement Resources and Responsibilities...................................................... 62

Monitoring and Reporting ............................................................................................... 67

LIST OF TABLES
Table 5-1: Project Area of Influence (AOI) delineations and conditions ....................................................... 14
Table 5-1: Stakeholders engaged with in each State during Project Preparation (July to November 2020) ... 20
Table 5-2: Summary of combined key feedback and comments received from stakeholders during Project
preparation consultation meetings. ................................................................................................................ 25
Table 5-3: PRIME Project Stakeholder Engagement and Communication Plan ............................................. 44
Table 6-1: PRIME Project Grievance Mechanism Process............................................................................. 57

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LIST OF FIGURES
Figure 7-1: Implementation arrangements for the PRIME Project. ................................................................. 62

APPENDICES
Appendix A

PRIME Project Summary Document

Appendix B

Presentations from Project preparation consultation meetings

Appendix C

Summary of stakeholder engagement activities during Project preparation

Appendix D

Meeting notes from Project preparation consultation meetings

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ABBREVIATIONSAOIArea of Interest

CBO

Community Based Organisation

CIU

DoFA Central Implementation Unit

CRRSClimate Resilient Road Strategy

DoFA

Department of Finance and Administration

DoTC&I

Department of Transportation, Communications and Infrastructure

E&S

Environmental and Social

ESA

Environmental and Social Assessment

ESCP

Environmental and Social Commitment Plan

ESF

World Bank Environmental and Social Framework

ESMF

PRIME Environmental and Social Management Framework

ESMP

Environmental and Social Management Plan

ESSWorld Bank Environmental and Social Standards

FSM

Federated States of Micronesia

FPIC

Free, Prior and Informed Consent

GIS

Geographic Information Systems

GoFSM

Government of FSM

GMGrievance Mechanism

IOL

Inventory of LossNGO

Non-Governmental Organisation

OHS

Occupational Health and Safety

PAP

Project Affected Person

PIU

PRIME Project Implementation Unit

PMU

DoTC&I Project Management Unit

PRIME

Prioritized Road Investment and Management Enhancements Project

PSC

Project Steering Committee

RF

PRIME Resettlement Framework

SEP

PRIME Stakeholder Engagement Plan (this document)

SIDS

Small Island Developing States

TOR

Terms of Reference

VA

Vulnerability Assessment

WB

World BankWHOWorld Health Organization

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GLOSSARY
Cut-off date

The eligibility cut-off date is the date of completion of the inventory ofloss (IOL) for Project works under Component 2. Assets located within
the Component 2 works footprint after this date will not be eligible for
entitlements or associated assistance.

Gender Mainstreaming

The process of ensuring that gender concerns and women’s needs andperspectives are explicitly considered in Projects and programs, andthat women participate in the decision-making processes associatedwith development-based activities.

Indigenous Persons

WB ESS7: Referring exclusively to a distinct social and cultural grouppossessing the following characteristics in varying degrees: (i) selfidentification as members of a distinct indigenous social and culturalgroup and recognition of this identity by others; and (ii) collective
attachment to geographically distinct habitats, ancestral territories orareas of seasonal use or occupation, as well as to the natural
resources in these areas; and (iii) customary cultural, economic, social,or political institutions that are distinct or separate from those of themainstream society or culture; and (iv) a distinct language or dialect,often different from the official language or languages of the country or
region in which they reside.

Meaningful
Consultation

WB ESF / ESS10: a two-way process that (a) begins early in the aproject planning process to gather initial views on the project proposal
an inform project design; (b) encourages stakeholder feedback,particularly as a way of informing project design and engagement by
stakeholders ion the identification and mitigation of environmental andsocial risks and impacts; (c) continues on an ongoing basis, as risks
and impacts arise; (d) is based on the prior disclosure anddissemination of relevant, transparent, objective, meaningful andeasily accessible information in a timeframe that enables meaningful
consultations with stakeholders, in a culturally appropriate format, in
relevant local language(s) and in understandable to stakeholders; €considers and responds to feedback; (f) supports active and inclusive
engagement with project-affected parties; (g) is free of externalmanipulation, interference, coercion, discrimination, and intimidation;and (h) is documented and disclosed by the Borrower.

PRIME Roads

Roads that will be assessed as part of Technical Assistance (TA)
aspects of the PRIME Project, including the Vulnerability Assessment(VA), Climate Resilient Road Strategy (CRRS) and Environmental andSocial Assessment (ESA studies, which include the majority of theexisting ‘primary roads’ on the main islands of each FSM State, andsome additional secondary roads that are considered to be of strategic
and/or economic importance by DoTC&I. Only the primary roads
identified will be funded under Component 2 of the PRIME Project. Any
recommended improvements identified by the VA/CRRS on thesecondary roads will not be considered for funding under Component
2 of PRIME, however they may form part of recommended future
investment needs for FSM’s road network.

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Project
Persons

Affected

Includes any person, households, entity, organizations, firms or private
institutions who, on account of changes that result from the Project will
have their (i) standard of living adversely affected, (ii) right, title, orinterest in any house, land (including residential, commercial,
agricultural, forest, plantations, grazing, and/organizing land), water
resources, communal fishing grounds, annual or perennial crops andtrees, or any other moveable or fixed assets acquired, possessed,
restricted, or otherwise adversely affected, in full or in part,
permanently or temporarily; and/or (iii) business, occupation, place ofwork or residence, or habitat adversely affected, permanently or
temporarily, with or without displacement.

Vulnerable Road Users

Road users who are more vulnerable to harm because they are not ina vehicle, including pedestrians, motorcyclists, cyclists, and those on
animals or animal drawn carts.

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1.

Introduction

1.1

Environmental and Social Assessment Overview
The Government of Federated States of Micronesia (GoFSM) has applied for financing
from the World Bank (WB) for the Prioritized Road Investment and Management
Enhancements (PRIME) Project to improve the climate resilience of FSM’s road network.
Part of the PRIME Project includes the assessment of environmental and social risks
including:(i)

Environmental and Social Assessment (ESA);(ii) Preparation of environmental and social instruments in accordance with the WB
Environmental and Social Framework (ESF);(iii) Support stakeholder consultation activities; and(iv) Provision of technical environmental and social advice as required to the GoFSM
as part of Project preparation.
The ESA Consultant was engaged by the GoFSM through the Department ofTransportation, Communications and Infrastructure (DoTC&I) to undertake the ESA andprepare instruments required for WB appraisal including development of a Stakeholder
Engagement Plan (SEP) for the PRIME Project.

1.2

Stakeholder Engagement Plan

1.2.1

Purpose and Scope of the Stakeholder Engagement Plan
This SEP presents and describes the stakeholder engagement activities (primarily
information acquisition, disclosure and consultations, dissemination of key issues/results
and participatory design approaches) proposed for the PRIME Project. Well-planned andexecuted stakeholder engagement assists in building strong relationships withstakeholders based on mutual respect and trust and increases the likelihood that Projects
are well-designed and responsibly implemented. This SEP draws on both the experienceof previous stakeholder engagement and an understanding of stakeholder concerns that
DoTC&I has gained in relation to the road network within FSM.
The SEP is aligned with the provisions of the World Bank (WB) Environmental and SocialStandard (ESS) 10: Stakeholder Engagement and Information Disclosure (WB, 2017) 1, as
well as other national and international standards (refer Section 3).
Key stakeholders are identified that are to be consulted throughout the duration of the
Project including relevant Government authorities, traditional authorities, local community,
landowners and key road users.
This SEP should be considered a dynamic document that DoTC&I will periodically examine
and update where relevant with regard to its performance and in relation to the specificannual Project work plans. Works specific or technical assistance (TA) specific
Stakeholder Engagement Plans may be prepared based on specific activity or stakeholder
needs.

1 WB, 2017. “World Bank Environmental and Social Framework”. World Bank, Washington

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1.2.1.1

Covid-19 Pandemic
On March 11, 2020, the World Health Organization (WHO) declared a global pandemic inresponse to the global spread of the severely infectious 2019 Novel Coronavirus (SARSCoV-2, or ‘Covid-19’).
FSM is particularly vulnerable to the risk of Covid-19 due to its economic reliance oninternational travel of residents, tourists, and trade. Although no cases have been reported
in the FSM to date (as at 1 December 2020) both international and domestic (i.e. interState) travel restrictions have been in place in FSM since March 2020 with strict quarantine
requirements for travellers.
As a result the core internationally-based ESA consultant team was not able to travel to
FSM as part of the preparation of the PRIME Project ESA, instead engaged locally based
sub-consultants in each State to undertake the baseline data collection, field survey andstakeholder consultation activities under the direction of the internationally based
environmental and social experts.
Consultation meetings were facilitated by the State-based ESA consultant team members.
While initial efforts were made to allow relevant members of the international ESA
consultant team to call into larger meetings via online video conferencing, internet
connection was not reliable enough for this approach to be successful in most cases.
The FSM-based team was provided with training and consultation material (including
presentation, Project Summary, agenda, meeting minutes template and attendee lists) by
the international ESA consultant team members prior to consultation meetings. This wasundertaken to ensure consistency in the messages being communicated to stakeholders
across all four States, to ensure valuable feedback was provided and to manage
stakeholder expectations. An internal debrief meeting was then held after the meeting todiscuss any issues raised by the stakeholders and learnings from the process.

1.2.2

SEP Objectives
The SEP seeks to define a technically and culturally appropriate approach to consultationand disclosure. The goal of this SEP is to improve and facilitate decision making andcreate an atmosphere of understanding that actively involves Project -affected people andother stakeholders in a timely manner and that these groups are provided sufficient
opportunity to voice their opinions and concerns that may influence Project decisions. The
SEP is a useful tool for managing communications between DoTC&I and its stakeholders.
The key objectives of the SEP for this Project are as follows:•

Provide guidance for stakeholder engagement such that it meets the standards ofInternational Best Practice, including adhering to WB ESS10 and ESS7;•

Identify key Project stakeholders within each State, including indigenous persons;•

Identify the most effective methods and structures through which to disseminate
Project information, and to ensure regular, accessible, transparent and appropriate
consultation;•

Guide DoTC&I to build mutually respectful, beneficial and lasting relationships withstakeholders;•Develop a stakeholder engagement process that provides stakeholders with anopportunity to influence Project planning and design;

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Outline the Grievance Mechanism (GM) for implementation of the PRIME Project;•

Identify roles and responsibilities for implementation of the SEP.

•

Describe means of reporting and disclosure of key information and instruments in amanner that can be readily understood by all key stakeholders (including thecommunity and vulnerable groups); and•Potential communications challenges (e.g. over consultation, confusion with other
Projects, etc) and opportunities (e.g. synergies with other consultation activities andfacilitators known to the community) will be identified.

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2.

Project Description

2.1

Overview of the ‘PRIME’ Project
The Prioritized Road Investment and Management Enhancements (PRIME) Project will
provide funds for technical assistance and institutional strengthening to improve themanagement of the road network in relation to potential climate change impacts for the
FSM. In addition, the Project will fund the feasibility, design and construction of physicalworks on priority road assets to improve resilience to climate-related hazards or events.
FSM’s transport network is of critical importance to the country’s economy and economic
development through supporting trade and promoting commercial activity by facilitating the
movement of goods and services, and providing safe and efficient access to social services
including schools and health facilities. Critical climate resilient road, bridge or drainage
improvement works to be implemented urgently to maintain a basic level of land transport
connectivity in each state will be identified as part of the PRIME Project. The extent ofthese works are described and shown in thew ESMF 2.
While some initial road works have been identified as requiring urgent works (refer
Component 2, Section 2.2.2), the design of the required works has not yet been undertaken
and the full extent of impacts are not yet known. The additional works that will form the
PRIME Project will be identified as part of the VA and CRRS studies. As part of thesestudies a multi-criteria assessment will be undertaken to prioritize the urgency of works
and works that will be funded by PRIME. Environmental and social risk screening will bepart of the multi-criteria analysis.
A summary of key PRIME Project components are outlined below. Further detail on thescope of the PRIME Project activities is outlined in the ESMF.

2.2‘PRIME’ Investments and Activities
Project activities will primarily take place within existing primary road corridors, orimmediately adjacent to the road to improve erosion protection, drainage or safety features.
Some additional secondary roads that are considered to be of strategic and/or economic
importance will also form part of the ‘PRIME Roads’, and be assessed under Component
1 below, but recommended improvements on these secondary roads will not be considered
for funding under Component 2. The extent of these roads including a definition of ‘PRIME
Roads’ in each State are presented in the ESMF.
The three key components of the PRIME Project are outlined below.

2.2.1

PRIME Component 1: Spatial and Sector Planning Tools
This Component involves technical assistance that will improve the way that climatechange is addressed in FSM’s road sector to enable policymakers to make informed
decisions based on the most accurate and up-to-date information available. The following
activities are proposed under Component 1:a) Vulnerability Assessment (VA) and Climate Resilient Road Strategy (CRRS).
Preparation and implementation of a VA and CRRS to assess levels of vulnerability
to climate change and severe weather events (e.g. sea-level rise, extreme rainfall,landslide, storm surge, etc.) across FSM’s existing primary road corridors and

2 Prioritized Road Investment and Management Enhancements (PRIME) Project, FSM: Environmental and Social Management

Framework’, Report prepared for Department of Transportation, Communication and Infrastructure.

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GoFSM-selected existing strategic secondary road corridors. The VA and CRRS
will also identify measures to enhance resilience and prioritize investments tobalance vulnerability reduction against cost implication. Training will be provided
to relevant national and state officials in the use of VA and CRRS tools.
b) Climate-informed road asset management systems. Provision of hardware,
software and ancillary tools to establish climate-informed road asset management
systems to be used by DoTC&I and State Road Authorities. Training will be
provided to relevant National and State officials in the use of these systems.

2.2.2

PRIME Component 2: Climate Resilient Infrastructure Solutions
This Component involves feasibility studies, design and construction of identified priority
road assets to improve their resilience to climate-related hazards. The integration ofclimate change considerations into infrastructure activities will help strengthen theresilience of assets and improve functionality of the road network. Component 2 is split
into two parts:a) Urgent Priority Works (including design and supervision). Critical climate resilientroad, bridge, causeway or drainage improvement works that should be
implemented urgently to maintain a basic level of road connectivity in each state.
Urgent works proposed for financing under the PRIME Project include:(i) Improving the narrow, low-level Lelu causeway in Kosrae;(ii) Replacing the 12 m Awak bridge in Pohnpei;(iii) Improving the 2.5 km airport to Pou Bay bridge road in Chuuk; and(iv) Replacing two short-span (6 m long) steel and concrete composite bridges
in Yap.
b) Works informed by the VA and CRRS (including design and supervision). In
addition to the urgent priorities under Sub-component 2a, a selection of near,medium and long-term road works would be financed to enhance the resilience ofthe network in each state to climate change impacts and natural hazards, inaccordance with the recommendations from the VA and CRRS undertaken as partof Component 1. Works will be restricted to road networks within the existing
primary road corridors.
Interventions are expected to include measures to strengthen network resilience,
including but not necessarily limited to:(i)Pavement and surface strengthening – periodic maintenance, repairs,
rehabilitation or reconstruction of existing road pavement layers and/or
surfacing, including provision of sealed shoulders and raising road levels;(ii) Drainage improvements – provision, reinstatement and/or lining of
longitudinal drainage, replacement and/or increasing capacity of crossdrainage culverts, improving open or covered outfalls, provision of subsoil
drainage and cut-off drains;(iii) Spot slope stabilization – widening and/or reducing slope of cuttings andfill embankments to reduce landslip risk, soil bioengineering andbiotechnical stabilization techniques, and anchoring of unstable rockslopes;
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Stakeholder Engagement Plan(iv) Rock wall revetment strengthening – for protection of coastal roadsections;(v) Improvements to causeways and bridges – repairs or reconstruction ofexisting crossings and/or provision of new crossings to provide safe, allweather access for vehicles and pedestrians;(vi) Road safety improvements – traffic calming measures, provision ofguardrails, line marking and minor realignments to improve sight distance.

2.2.3

PRIME Component 3: Strengthening the Enabling Environment
This Component will provide funding to support institutional and regulatory reforms for road
sector asset management and maintenance, including measures to strengthen local
capacity and to increase the sustainability of climate resilient road sector investments. In
addition, this Component will help to strengthen coordination among relevant institutions,will look at ways in which road sector management can be improved, and will address any
emerging priority issues that can help support GoFSM in addressing climate change risks.
Proposed Sub-components include:a) Institutional and Governance Review. A review of institutional arrangements,
key policies, regulations, legislation and roles and responsibilities of principle
stakeholders involved in the road sector with recommendations to strengthen sucharrangements.
b) Project Management. Establishment and maintenance of a Project
Implementation Unit (PIU) to support the implementation of the PRIME Project. In
addition, this includes operating costs for PRIME-related travel andcommunications costs.
c) Road Safety Program. Provision of technical assistance activities to improve roadsafety.
d) Capacity Building Initiatives. Assess current preventive maintenance techniques
and industry capacity. Provide technical trainings to sector agencies and local
consultants and contractors to better operate and regulate a more climate resilient
road network.
e) Gender-informed Driver Licensing Pilot. A pilot program to study and implement
activities that address gaps in the possession of a driver’s license.
f)

Emerging Priority Issues. Providing technical assistance to strengthen the
Recipient’s capacity to address emerging priority issues that could have an impact
on the Recipient’s ability to manage a climate resilient road network.

.

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3.

Stakeholder
Principles

Engagement

3.1

Definition of ‘Stakeholder’ in ESS10

Objectives

andWorld Banks definition of ‘Stakeholders’, as stated in the ESS10, refers to:“…individuals or groups who:a) Are affected or likely to be affected by the Project (Project -affected parties); andb) May have an interest in the Project (other interested parties).”
The ES10 guidance note document provides further definitions for these groups, including:•

Project Affected Persons – “includes those likely to be affected by the Project
because of actual impacts or potential risks to their physical environment, health,security, cultural practices, well-being, or livelihoods. These stakeholders may
include individuals or groups, including local communities”.

•

Other Interested Parties – “refers to individuals, groups, or organizations with aninterest in the Project , which may be because of the Project location, its
characteristics, its impacts, or matters related to public interest. For example, theseparties may include regulators, government officials, the private sector, the scientificcommunity, academics, unions, women’s organizations, other civil society
organizations, and cultural groups”.

ESS10 also states that for both groups “special consideration should be given to
stakeholders that may be disadvantaged or vulnerable”.

3.2

Stakeholder Engagement Objectives
ESS 10 states that the objectives of stakeholder engagement are as follows:•To establish a systematic approach to stakeholder engagement that will help
Borrowers identify stakeholders and build and maintain a constructive relationshipwith them, in particular Project affected parties.

•

To assess the level of stakeholder interest and support for the Project and to enable
stakeholders’ views to be taken into account in Project design and environmental
and social performance.

•

To promote and provide means for effective and inclusive engagement with Project-affected parties throughout the Project life cycle on issues that could potentiallyaffect them.

•

To ensure that appropriate Project information on environmental and social risks andimpacts is disclosed to stakeholders in a timely, understandable, accessible, andappropriate manner and format.

•

To provide Project -affected parties with accessible and inclusive means to raiseissues and grievances, and allow Borrowers to respond to and manage suchgrievances.

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Acquire information from key stakeholders to assist in environmental and social risk
screening, and the preparation of land procedure documents for the PRIME Project(as described in Section 5);•

Ensuring that stakeholders have an understanding of how they might be affected
and their potential role in PRIME Project implementation and impact management;•

Implementation of a ‘participatory design approach’, whereby between Project
designers, respective landowners, road users and communities undertake detailed
consultations throughout the design process in order to minimize impacts on landand people;•

Provision of opportunities for stakeholders to express their opinions and concerns inrelation to the PRIME Project, and for these opinions and concerns to be taken into
account in the development of works land access documents and E&S management
plans; and•Ensuring that stakeholders understand the PIU’s and the WB’s operational aims andrequirements with respects to PRIME Project, and have confidence in the PIU’s
ability to manage environmental and social risks in a responsible and transparent
manner.

Early and ongoing engagement with land owners, local communities, vulnerable groups
and their traditional or local leaders will be critical for all stages of the PRIME Project.
The design of road improvements will prioritize works within the corridors of existing
primary roads and minimize the loss of private property, where technically feasible. There
will be an emphasis on ‘participatory design approach’ whereby local communities andaffected land owners participate in the decisions related to the design of road
improvements that affect them.

3.3

Key Principles of Effective Engagement
ESS10 states that stakeholder engagement is:“an inclusive process conducted throughout the Project life cycle. Where properly
designed and implemented, it supports the development of strong, constructive, andresponsive relationships that are important for successful management of a Project’s environmental and social risks. Stakeholder engagement is most effective when
initiated at an early stage of the Project development process, and is an integral partof early Project decisions and the assessment, management, and monitoring of the
Project ’s environmental and social risks and impacts.”
Stakeholder engagement is usually informed by a set of principles defining core values
underpinning interactions with stakeholders. Common principles based on International
Best Practice 3 include the following:•

Commitment is demonstrated when the need to understand, engage and identify
the community is recognised and acted upon early in the process;•Integrity occurs when engagement is conducted in a manner that fosters mutual
respect and trust;

3

IFC, 2007, Stakeholder Engagement: A Good Practice Handbook for Companies Doing Business in Emerging Markets.

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3.4•

Respect is created when the rights, cultural beliefs, values and interests ofstakeholders and affected communities are recognised;•Transparency is demonstrated when community concerns are responded to in atimely, open and effective manner;•

Inclusiveness is achieved when broad participation is encouraged and supported
by appropriate participation opportunities; and•Trust is achieved through open and meaningful dialogue that respects and upholds
a community’s beliefs, values and opinions.

Stakeholder Engagement Considerations
The stakeholder engagement process will be inclusive, participatory and transparent toensure multiple opportunities for learning about the Project for all affected or interested
stakeholder groups. Ensuring informed participation and consultations creating an
atmosphere for open dialogue, ensuring the vulnerable are empowered and facilitated toparticipate and transparency are the principles in the approach to stakeholder
engagement.
The following considerations will be made when planning for stakeholder engagement 4:•

Time and Resources: It takes time to develop and build trust-based relationships
with stakeholders. The consensus from practitioners is that from the outset
relationships with stakeholders should develop and grow, and that these
relationships should be nurtured and not fostered to fade.
Additional stakeholders might be identified that also want to be engaged. No willingstakeholder should be excluded from the process of engagement.
Somestakeholders will need to be educated about the concept of engagement itself, as
well as on the complex issues requiring specialised and technical knowledge. Thesedemands can increase the cost of consultation required to meet external
expectations and often this occurs at a time when a Project lacks the internal
capacity and resources to implement a broad engagement strategy.

•

Raises Expectations: Stakeholders can have unrealistically high expectations ofbenefits that may accrue to them from a Project. As such, DoTC&I as Project
proponents must be clear on what they can and cannot do, establishing a clear
understanding of their roles and responsibilities. Managing expectations especiallyfrom land owners and communities affected will be handled at the outset of the
Project.
In FSM, the engagement processes should provide DoTC&I with an opportunity todevelop relationships with stakeholders and potential Project partners who can
assist with implementing corporate social responsibility Projects.

•

Securing Stakeholder Participation: Cultural norms and values can prevent
stakeholders from freely participating in meetings. Often there are conflicting
demands within a community and it can be challenging for a Project to identify
stakeholders who are representative of common interests. The inclusion of womenand vulnerable groups to ensure gender participation and the consideration of theneeds and priorities of all sectors of the community will be addressed. An awareness4

Based on: “Stakeholder Research Associates Canada Inc, 2005, The Stakeholder Engagement Manual Volume 1: The
Guide to Practitioners’ Perspectives on Stakeholder Engagement, www.StakeholderResearch.com.”

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Federated States of Micronesia PRIME Project
Stakeholder Engagement Planof the local context and implementing structures to support and foster effective
stakeholder engagement, will be important. Employing Project State Focal Points(refer Section 8) who are sensitive to local communication (including traditional)
structures and power dynamics will assist in fostering effective stakeholder
engagement.
•

Consultation Fatigue: Moreover evidence suggests that stakeholders can easily
tire of consultation processes especially when promises are unfulfilled, and theiropinions and concerns are not taken into consideration. Often stakeholders feel
their lives are not improving as a result of a Project and this can lead to consultation
meetings being used as an area to voice complaints and grievances about the lackof development. This might be avoided by coordinating stakeholder engagement
during an assessment process and by ensuring practitioners do not make promises
to stakeholders but rather use the public consultation process as an opportunity to
manage expectations, challenge misconceptions, disseminate accurate Project
information and gather stakeholder opinions which are feedback to the client andother Project specialists.

•

Use of Participatory Approaches: Participatory appraisal tools will be used duringconsultations to ensure the engagement of all sectors of the community.
Participatory tools such as the use of seasonal calendars, time use surveys andranking of resources used for both income and subsistence livelihoods will address
gender, age, traditional barriers and allow everyone to participate. The ‘participatory
design approach’ will also be applied to the Project to involve land owners andcommunity in the design and prioritization process to minimize impacts, and resolve
uncertainties regarding easement extents.

•

Information and Communication Access: Information and communication needsof various groups and individuals especially those more disadvantaged or vulnerable
including consideration of use of local languages, accessible means ofcommunication, physical accessibility challenges and accessible feedback. To
ensure broad participation, consultations are to be undertaken at venues, times andin languages that do not disadvantage any particular groups (e.g. women, or
vulnerable households).

•

Culturally Approach Engagement: It is critical that engagement is inclusive andculturally appropriate, especially in terms of Project Affected Persons (PAPs) and/or
communities and indigenous peoples. This could include appropriate forms meeting
type, venues, locations, times, language used, materials presented, means of
disclosure and involvement of traditional leaders.

•

Language: Engagement is to be undertaken in a language appropriate for thebroadest comprehension by stakeholders possible. While English is widely
understood (both written and spoken) throughout FSM (being the official languageof FSM), each State has an indigenous culture and their own official languages (e.g.
Kosraean, Mehn Pohnpei, Chuukese and Yapese as well as English), which may be
more likely to be better understood amongst community stakeholders. Literacy
levels amongst stakeholders should also be considered when undertaking
engagement.

The remaining chapters of this report outline considerations that will assist in overcoming
issues with stakeholder engagement and attaining the overarching goal of free, prior andinformed consultation.
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Federated States of Micronesia PRIME Project
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3.4.1

Barriers to Participation

3.4.1.1

Disadvantaged or vulnerable groups
Some Project impacts may disproportionately fall on disadvantaged or vulnerable
individuals or groups who often do not have a voice to express concerns or understand theimpacts of a Project. Some road users may also be more vulnerable to harm because they
are not in a vehicle including pedestrians, motorcyclists, cyclists, and those on animals or
animal drawn carts.
The Project will identify vulnerable or disadvantaged individuals or groups and thelimitations they may have in participating and/or in understanding the Project information
on an ongoing basis.
Currently identified representatives of vulnerable people and groups that require
engagement as part of the Project are outlined in Section 4.1.3. The list will be expanded
and updated as new groups are identified.

3.4.1.2

Gender, Sexual Exploitation and Abuse (SEA) and Sexual Harassment (SH)
Micronesian societies are matrilineal and inheritance of land and other assets istraditionally through women even though the senior male of the lineage, often a woman’solder brother, is generally the manager of landed estate and males exercise most politicaland economic power.
However, gender-based violence (GBV) rates are high in FSM and women are vulnerable
to trafficking, illegal sex work, unwanted pregnancies, harassment and violence. Imported
and transient workforces such as those required for the construction industry are known tocontribute to these issues. For women in FSM there are multiple barriers to having equal
opportunities as well as a life free from violence and coercion. Priority areas of the GoFSM
national gender planning include addressing female unemployment and a gender-stratified
labor market, teenage pregnancy, violence against women and girls and limited access tojustice and protection for women.
Participation of women at the highest levels of decision making remains very limited andwomen continue to be highly under-represented at the legislative and executive levels ofgovernment. In addition, FSM is one of only three countries worldwide that has zero
women in the National Legislature.
Sexual Exploitation and Abuse (SEA) and Sexual Harassment (SH) is prevalent in FSM
with approximately one in three women (32.8%) having experienced physical and/or sexual
violence by an intimate partner in their lifetime.
The PRIME Project aims at achieve gender mainstreaming in its design, management andimplementation. Early and continuing stakeholder engagement under ESS10 is vital toaddressing gender gaps, and gender mainstreaming will ensure that barriers toparticipation of women are taken into account. Additionally a specific SEA and SH
Grievance Mechanism is currently being developed by the DoFA Centralized
Implementation Unit (CIU) which will be implemented for the PRIME Project.

3.4.1.3

Indigenous Peoples
WB ESS7 is relevant as the overwhelming beneficiaries of the Project in each State(Kosraean, Mehn Pohnpei, Chuukese and Yapese) meet several characteristics ofindigenous persons as described in the ESF of the WB. Given this, it is considered that the‘indigenous’ population of FSM is comprehensively represented in all state mechanisms,

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will not be disproportionately disadvantaged by the Project and, as such, an ‘Indigenous
Peoples Plan' is not required under ESS7.
Engagement will be undertaken in a culturally appropriate manner and language for theindigenous peoples of each State (e.g. Kosraean, Mehn Pohnpei, Chuukese and Yapese),
The Project will assess and document Indigenous Peoples’ natural resource use and landclaims, and will be gender inclusive including specifically consider women’s role in the
management and use of these resources.

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4.

Stakeholder Identification and Analysis

4.1

Stakeholder Identification

4.1.1

Approach to Stakeholder Identification
In order to develop an effective SEP, it is necessary to determine who the stakeholders
are, understand their needs and expectations for engagement and their priorities andobjectives in relation to the Project. This information can then be used to tailor engagement
to each type of stakeholder. As part of this process it is particularly important to identify
individuals and groups who may find it more difficult to participate and those who may bedifferentially or disproportionately affected by the Project because of their marginalised orvulnerable status.
It is important to understand stakeholder’s interests and how they may be affected – orperceives they may be affected – so that engagement can be tailored to inform them andunderstand their views and concerns in an appropriate manner. As part of this process it
is particularly important to identify individuals and groups who may find it more difficult toparticipate and those who may be differentially or disproportionately affected by the Project
because of their marginalized or vulnerable status.
For the PRIME Project, stakeholders have been and will continue to be identified
throughout the duration of the Project on a continuing basis by identifying:•

Various stakeholder categories that may be affected by, or be interested in, allaspects of the PRIME Project including technical assistance (e.g. VA/CRSS),
physical works and institutional strengthening; and•Specific individuals, groups, and organizations within each of these categories taking
into account:oThe expected Area of Influence (AOI) of Component 2 works, that is the socioeconomic and geographical area over which it may cause impacts (bothpositive and negative) over its lifetime, and therefore the localities within whichpeople and businesses could be affected, ando

The nature of the impacts that could arise and therefore the types ofnational/local government entities, NGOs, academic and research institutions
and other bodies who may have an interest in these issues.

The process of identifying stakeholders is continuous.

4.1.2

Project Area of Influence
The initial description of the Project’s Area of Influence (AOI) is based on the definition
provided in the Guidance Note to ESS1, to which the Project is to comply. Specifically, this
Guidance note states that:“….Where the Project involves specifically identified physical elements, aspects,
and facilities that are likely to generate impacts, the collection and analysis ofenvironmental and social baseline information and data, at an appropriate level ofdetail for the Project, are essential to define the Project’s area of influence anddescribe relevant physical, biological, ecological, socioeconomic, health, and labor
conditions, including any changes anticipated to occur in the foreseeable future(including projected variability in climatic and environmental conditions due toDecember 2020

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Federated States of Micronesia PRIME Project
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potentially significant climate change or that would require adaptation measures that
could occur over the life of the Project), along with current and proposeddevelopment activities within the general Project area but not directly connected to
the Project to be financed…..”
The area considered for the identification of stakeholders (the Project AOI) consists of the:•Road corridor adjacent to the ‘PRIME Roads’ (and area of works where it is a bridgeor causeway) and immediately adjacent environment either side of the roadalignment;•

Road users and communities connected to and by the PRIME roads;•

Any temporary structures (such as bridges, causeway replacement structure, etc);•

Receiving environment downstream (and upstream when considering fish passage)
if the works are a bridge (or causeway) or works are related to drainage, culverts
etc;•

Contractors yards, lay down or stockpile areas, and any other works related facilities;
and•Quarry locations and immediate surrounds.

Table 4-1 outlines the guidelines that have been followed to determine the AOI for the
PRIME Project which is based around a precautionary approach. All data was obtainedby desktop study and field survey conducted between July and October 2020.
Table 4-1: Project Area of Influence (AOI) delineations and conditions

Environment

Project AOILocal villages / communities /businesses

Adjacent to PRIME Road alignments and works locations.
Connected to and by the PRIME Road network.

Road users (motorists, cyclists,
pedestrians and other modes oftransport)

Users of the road that may have access or transportation restrictions
from the works if they are not adequately managed.
Users that will benefit from improved infrastructure.

Important species habitat

Sensitive ecological areas in close proximity to the PRIME Roadalignments and works locations potentially receiving runoff during
construction / operation.

Streams & inshore waters(adjacent to coastline)

Assuming a precautionary approach, an area directly adjacent to the
PRIME Road alignments and works locations potentially receiving
stormwater runoff during construction / operation.

The AOI extent considered in the SEP is broader than the area in which possible physicalworks/interventions will occur as Component 2 works will only be undertaken along small
discrete sections (<10%) of the ‘primary roads’ identified a part of the ‘PRIME Roads’.
However all road users that rely on the road networks for work, education, markets,
community and social connectivity will potentially be affected by, and benefit from theProject.
The broader AOI has been applied for the stakeholder identification in order to ensure theprocess is inclusive of all anticipated stakeholders.
Any site-specific environmental and social assessments to be prepared, if required, are todefine the AOI specifically for those works in order to identified works specific stakeholders,

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based on the works footprint including all ancillary components and potential impacts onenvironmental, economic and social resources.

4.1.3

Key Stakeholders Identified
To date, a large number of potential stakeholders have been identified from:•Contacts that DoTC&I has already made with communities, government
departments and other organizations as part of its public consultation, disclosureand government- level interactions;•

DoTC&I’s implementation of landdevelopment consultations; and•Consideration of the AOI insofar as it is currently defined.

acquisition/resettlement

andcommunity

The stakeholders pertaining to affected communities have been identified by means of
the following inputs:•

Stakeholders identified and consulted in previous DoTC&I projects for similar
schemes in FSM;•

Understanding of the key features of the social baseline of the communities in eachState including each of the four urgent works locations; and•Inputs and advice from the FSM-based E&S Consultant team members.

Non-community stakeholders have been identified by means of the following:•

An initial review of the administrative system of FSM; and•Inputs and advice from the FSM-based E&S Consultant team members.

Initial stakeholders identified as part of the PRIME Project ESA are outlined below.
4.1.3.1

National-Level Stakeholders
The following national level stakeholders have been identified as being appropriate toengage with regarding the PRIME Project:••

Project Partners:oDepartment of Transportation, Communications and Infrastructure (DoTC&I)

o

Department of Finance and Administration (DoFA)oWorld Bank Regional Office

Other Government Departments:ooDecember 2020

Department of Resource and Development (DRD), includingDivision of Marine Resources

Division of Land Management

Department of Health and Social Services, includingDivision of Youth & Social Affairs

Division of Women’s Affairs

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Federated States of Micronesia PRIME Project
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Department of Environment, Climate Change and Emergency Management(DECCEM)o

Department of Justiceo

National PoliceoPublic Information OfficeoMinistry of Labor

National Agencies / Authorities•

4.1.3.2ooNational Fisheries CorporationoNational Oceanic Resource Management Authority (NORMA)o

Telecommunication Regulatory Authority (TRA)oEnvironmental Protection Authority (EPA)

Non-Governmental Organisations (NGO)/ Community Based Organisations (CBO)oPacific Adaptation to Climate ChangeoMicronesia Conservation Trusto

Sustainable Fishers GroupState-Level Stakeholders
The Project Stakeholders identified at the State level for each of the four FSM States(including Kosrae, Pohnpei, Chuuk and Yap) are outlined below:••

Government Departments/Authorities:oState Governor’s Office.

oState Senators and Legislature.

o

Department of Resources & Development (including Division of Marine
Resources and Division of Land Management).

oLand Commission (or State relevant delegated authorities).

oOffice of Transportation & Infrastructure.

o

Department of Health.

oDepartment of Education.

oDepartment of Youth and Civic Affairs (including Historical Preservation
Office, and Division of Media & Protocol).

oEnvironmental Protection Authorities (EPA) and Kosrae Island Resource
Management Authority (KIRMA).

o

Relevant Municipal Governments.

Communities Groups:oDecember 2020

Traditional leaders and/or councils of chiefs.

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•

•

o

Project affected villages.

oRoad users (commercial, private, motorists, pedestrians, cyclists and othermodes of transport).

oChurch leaders and/or groups.

o

Women’s Council / Associations / groups.

oYouth Council / Associations.

oSenior Citizens Organizations.

oFarmer’s Association.

oPrivate landowners and land users (e.g. PAPs).

oSchools.

Public Utilities:o

FSM Telecommunications Corporation.

o

FSMTCC (OAE) Cable CorporationoState Public Utilities Corporation.

Other Groups:oState Chamber of Commerce.

oPrivate Sector / companies / business owners-operators in close proximity to
the works.

oRelevant NGOs / CBOs.

o

Any other key stakeholders identified relevant to the works.

Further specific stakeholders will be identified once the specific Component 2 works havebeen defined.

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5.

Stakeholder Engagement Approach

5.1

Project Preparation Stakeholder Engagement Activities
For Project preparation, engagement and consultation, activities were led by the ESA
consultant (supported by DoTC&I state representatives and the CIU Safeguards Team as
appropriate) and specifically related to explaining the components, implementation
arrangements and the E&S aspects of the PRIME Project.
Consultation activities were undertaken consistent with the cultural and social norms andvalues of each State. The ESA consultant team included State-based team members ineach State to ensure the most appropriate approach for communication and engagementof identified stakeholders was undertaken (including meeting types, language use,materials presented and circulated, consultant times and locations etc).
Given the diverse and extensive range of stakeholders identified (refer Section 4.1.3),
consultation meetings were held by stakeholder type, and typically included the following:•

Joint Government Stakeholder Meetings – included meetings/workshops foreach State attended by representatives of various State government
departments/offices/agencies/authorities and their relevant subordinate divisions/offices. Note for Pohnpei, national government stakeholders were also includedin this meeting.

•

Joint Public Stakeholder Meetings – included public meeting/workshop attended
by representatives of relevant community groups (e.g. traditional leaders,
community groups) and other stakeholders (such as public utilities, NGOs,
Chamber of Commerce etc).

•

Separate One-On-One Meetings – undertaken with specific government andpublic stakeholders where key stakeholders were in attendance in the relevant joint
meeting, or for data gathering purposes.

The State-based ESA consultant team members contacted stakeholder groups via phone
and/or email and sent a formal letter to the key stakeholder representatives (prepared byeither DoTC&I, Governors' office or the ESA Consultant, as appropriate) requesting
attendance at the joint meetings. An agenda and a Project Summary Document (provided
in Appendix A) was also circulated along with invitation letter so that stakeholders
understood the purpose of the meeting in advance and were able to prepare.
During the joint consultation meetings, a powerpoint presentation communicatedinformation to stakeholders about the scope and nature of the Project and an opportunity
was provided for stakeholder feedback for inclusion into the development of the E&S
management framework documents.
Given English is widely understood (both written and spoken) throughout FSM (being theofficial language of FSM), presentations and consultation materials were prepared in
English. However, presentations were presented in the local State language (e.g.
Kosraean, Mehn Pohnpei, Chuukese and Yapese) where appropriate depending on thestakeholders present during the meeting.
Two rounds of broad stakeholder consultation activities were undertaken as part of the
ESA Project preparation stakeholder engagement activities and various smaller

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consultation activities were undertaken where specific issues and topics required
engagement or discussion.
The two broad rounds of stakeholder consultation included:••First round (August to October 2020) – during the baseline assessment phase
ESA to:oInform key Project stakeholders of the upcoming PRIME Project;oAcquire information to develop E&S framework documents; andoRecord stakeholder feedback, opinions and concerns to assist in developing
the draft environmental and social assessments and instruments.

Second round (November 2020) – undertaken following the development of the
Project Appraisal Document and nearing completion of the draft environmental andsocial risk management instruments to:oUpdate on the progress, status and timing of the PRIME Project;oReport back on outcomes of the ESA baseline assessment;oOutlining the key principles of E&S framework documents and ‘strategies’
proposed to screen and manage possible environmental and social impacts
from any Project works;oObtain comment and feedback on the strategies for inclusion in the final draft
E&S instruments, prior to public disclosure; andoAllow the stakeholders an opportunity to be engaged in the development ofthese documents and management decisions for the Project.

Given Covid-19 travel restrictions (refer Section 1.2.1.1) consultation meetings were
facilitated by the State-based ESA consultant team members. While initial efforts weremade to allow relevant members of the international ESA consultant team to call into larger
meetings via online video conferencing, internet connection was not reliable enough forthis approach to be successful in most cases.
The FSM-based team was provided with training and consultation material (including
presentation, Project Summary, agenda, meeting minutes template and attendee lists) by
the international ESA consultant team members prior to the meetings. This wasundertaken to ensure consistency in the messages being communicated to stakeholders
across all four States, to ensure valuable feedback was provided and to manage
stakeholder expectations. An internal debrief meeting was then held after the meeting todiscuss any issues raised by the stakeholders and learnings from the process. The
presentations used during both the first and second round of Project preparation
consultation are provided in Appendix B.
Following the consultation activities, meeting notes were prepared with photographs andattendee lists attached which outlined key feedback to be incorporated into theassessments and instruments. These notes also documented comments, suggestions,clarifications and other information collected during meetings.
An overview of stakeholders engaged in each State as part of Project preparation are
outlined in Table 5-1.

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Table 5-1: Stakeholders engaged with in each State during Project Preparation (July to November 2020)

Stakeholder Type

National Stakeholders
EngagedState Stakeholders Engaged
Yap

Pohnpei

KosraeDepartment ofTransportation,
Communication &Infrastructure

Office of Planning andBudgetChuuk Governor’s OfficePohnpei Governor’s Office

Kosrae Governor’s Office

Department of Finance &Administration

Department of Youth andCivic Affairs

Department ofTransportation & Public
Works

Office of Transportation
and Infrastructure

Department ofTransportation &Infrastructure

Environmental Protection
AgencyYap State Legislature

Environmental Protection
AgencyEnvironmental Protection
AgencyDepartment of Finance &Administration

Department of Resource &Development (Division ofLand Management)

Department of Public
Works & Transport

Chuuk Planning Office

Department of Youth andCivic Affairs (Office ofSocial Affairs)

Kosrae Visitors Bureau

Department of Resource &Development (Commerce& Industry Division)

Department of Resource &Development (LandManagement Division)

Department of Resource& Economic Affairs (LandManagement Division)

Department of Resource &Development (LandManagement Division)

Department of Public
SafetyDepartment of Resource& Economic Affairs(Fisheries Department)

Chuuk Visitors Bureau

Office of Fisheries andAquaculture

Department of Health

Department of Agriculture

Kitti Municipal Government

Department of Education

Disaster Coordination
OfficeMadolenihmw Municipal
Government

Kosrae Port Authority

Department of Justice(Immigration & Labor
Division)

U Municipal Government

Kosrae State Legislature

Government Departments / Offices /Agencies / Authorities

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Stakeholder Type

National Stakeholders
EngagedState Stakeholders Engaged
Yap

Chuuk

Pohnpei

KosraeChuuk Department of
Public Safety

Malem Municipal
Government

Department of Marine
Resources

Lelu Town Municipal
Government

Land Commission Office

Tafunsak Municipal
Government

Chuuk Public Affairs

Utwe Municipal
Government

Department of
Administrative Services

Land Court

Chuuk Department of
Education

Kosrae Island Resource
Management Authority(KIRMA)

Chuuk Department of
Health Services

Division of Historic &Preservation, KIRMA

Chuuk Sanitation OfficeHouse of Representatives,
Chuuk State Legislature(House of Representatives& Senate)
FSM Congress, Northern
Nomoneas Region
Tonoas Municipal
Government
Weno Municipal
Government
Community Groups

December 2020

Weloy Municipality
Traditional Chief

Weno Traditional Chief/
Village RepresentativeFinal

U Municipality

Presidents of Municipal
Hamlets

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Stakeholder Type

National Stakeholders
EngagedState Stakeholders Engaged
Yap

Chuuk

Pohnpei

Gagil Municipality
Traditional Chief

Chuuk Women’s Council

Pohnpei Senior Citizens
Association

Tamil Municipality
Traditional Chief

Chuuk Youth Council

KosraeKosrae Women’s
Association officers
Kosrae Youth
Development Association

Yap Women’s Association

Kosrae Senior Citizens
Association

Kids of Ruuq Community(KORC) Youth Group

Civil Society of Kosrae

10x village chiefs (as partof Council of Pilung)

Kosrae Special Parent
Network
Council of Pastors
Malem Church Pastor
Lelu Church pastor
Walunga Malem Hamlet
Community Health
Malem Resource
Management Committee
Lelu Town Resource
Management Committee
Tafunsak Resource
Management Committee
Utwe Resource
Management Committee

Public Utilities

Yap State Public Service
Corporation

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FSM Telecommunications
Corporations

FSM Telecommunications
Corporations

FSM Telecommunications
Corporations

22Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder Type

National Stakeholders
EngagedState Stakeholders Engaged
Yap

Chuuk
Chuuk Public Utility Corp

PohnpeiPohnpei Utilities
Corporation

KosraeKosrae Utilities Authority

FSMT Cable Corp.

Other

Yap Chamber ofCommerce

Chuuk Conservation
Society

Kosrae Chamber ofCommerce

Yap Small Business
Development Center

Gender Based Violence
Program-Inepwinau
Counselling Center

Kosrae Consumers
Organization/lnter-Agency
Committee

Yap Red Cross

Chuuk Chamber ofCommerce

Aquaculture Center(MMME)
Adaptation Fund Project
Micronesia Red Cross(Kosrae Chapter)

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A total of 108 separate stakeholder groups were engaged as part of the Project preparation
engagement activities across the four States, including:•National – 4 Government;•

Kosrae – 17 Government; 15 Communities groups; 7 ‘Other’ stakeholders;•

Pohnpei – 10 Government; 2 Communities groups; 2 ‘Other’ stakeholders;•

Chuuk – 22 Government; 3 Communities groups; 6 ‘Other’ stakeholders; and•Yap – 4 Government; 12 Communities groups; 4 ‘Other’ stakeholders.

Differences in the number of certain types of stakeholders engaged in each State are inpart due to how organized and engaged certain stakeholder groups are in each State, andhow effective community leaders were in bringing the stakeholders together. Additional
effort may be required during Project implementation to engage certain stakeholder groups
if they are identified as being potentially impacted by the physical works.
A total of 42 consultation meetings were conducted from 30-Jul-2020 to 12-Nov-2020
across all four States. A summary of key feedback and comments received fromstakeholders during Project preparation consultation meetings are outlined in Table 5-2
including a response as to how the issues raised are addressed by the Project.
A detailed breakdown of stakeholder engagement and consultation activities, including
persons, locations and dates, key purpose and outcomes is of meetings provided inAppendix C.
Detailed meeting notes from these meetings are provided in Appendix D.

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Table 5-2: Summary of combined key feedback and comments received from stakeholders during Project preparation consultation meetings.

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome

Kosrae DoT&I;
Governor’s Office;DoFA;
DoREA (LandManagement &Fisheries
Development
Divisions);
Kosrae Port Authority;
Department of
Education;
Department of Health;
Kosrae State
Legislature;
Kosrae Visitors
Bureau;KIRMA;
Historic Preservation;
FSMTC;
Kosrae Utilities
Authority;
Lelu Mayor’s Office;Malem Mayor’s office;Tafunsak Mayor’s
office;Utwe Mayor’s office.

• Accuracy of the Primary Road extent shown, and extent ofroads to be assessed as part of the PRIME Project, including
Infrastructure Planning and Implementation Committee (IPIC)
Primary Road Network Map, and Adaption Fund roadsegment in Malem.

• Agreed during meeting that KIRMA to provide additional sections to
ESA Consultant that they thought should be included, and DoTC&I/ WB to be consulted and follow up.

• What are the types of physical works required to enhance
climate resilience in Kosrae?

• Physical works proposed to be developed as part of VA/CRRS
studies.

• Agreement by stakeholders that improvement of Lelu
Causeway was the highest priority for Kosrae, and that it wasappropriate for this to be identified as an ‘urgent’ work.

• Existing resources, data and information will be understood to
inform prioritization of certain physical works (e.g. Kosrae Shoreline
Management Plan, which identifies coastal erosion areas).

• Appreciation of engagement, and readiness for continued
engagement going forward.

• This is the start of the engagement process, and there will be many
more opportunities to be involved throughout the Project duration.

• Concerns of local capacity to undertake a review of the E&S
documents being reviewed, and whether this responsibility
should only be left up to national stakeholders, such as
DoTC&I, CIU.

• Agreed that State stakeholders would be provided an opportunity toreview these documents prior to finalization.

• Reservations about sharing GIS data that local authorities(e.g. KIRMA) have spent a lot of time and effort compiling,
and wanting surety that the data would not be shared beyond
the needs of the Project.

• Agreed during meeting that GIS data needed for the PRIME Project
was to be shared with the ESA Consultant.

KosraeJoint State
Government
Meeting
Sep-3, 2020

December 2020

• The extent of the roads included were determined by DoTC&I in
consultation with State stakeholders and WB.

• DoTC&I and DoFA CIU to undertake detailed review of documentson behalf of GoFSM.

• GoFSM to remain ultimate owners of the data being compiled andcollected.
• Request for compensation for use to data to be raised with DoTC&I
for follow up.

• Distribution of funds provided by WB for the Project, and how
much would be allocated to Kosrae. General feeling that
Kosrae is often disadvantaged by national Project’s due to thesize of the State.

Final• Concern acknowledged during meeting, and stated that this topic
would be raised with DoTC&I to follow up.
• Respective funding to each State to be based on need of works inthat State.

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Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome

Joint Communityand ‘Other’
Stakeholder
Meeting

Governor’s office;
Kosrae State
Legislature;
Malem Church;
Kosrae CoC;
Aquaculture Center(MMME);
Civil Society of
Kosrae;Lelu Church;
Adaptation Fund
Coordinator;
Walunga Malem
Hamlet;Community Health;
Project Management
Office;Kosrae Women
Association;
Senior Citizens;
DoT&I;KIRMA;
Council of Pastors;
Micronesia Red
Cross- Kosrae• Accuracy of the Primary Road extent shown, and extent ofroads to be assessed as part of the PRIME Project, including
inclusion of the Adaption Fund road segment in Malem.

• Governor and DoT&I Director clarified during the meeting thatfunding for the Adaption Fund road segment in Malem is alreadysecured (i.e. from another source) and will not form part of the
PRIME Project.

• Many sections of road in State that are degraded and require
improvement to enhance climate resilience.

• Physical works proposed and prioritized, to be developed as part of
VA/CRRS studies.

• Road easement clarifications, including i) duration (expiry
dates) of existing easements, ii) are the easements valid if
current landowners did not sign (i.e. signed by previous landowners).

• Agreed during meeting that DoT&I Director to follow up with Land
Management office on status of easements, and to get a legal
opinion from the Attorney General’s office.

• Lelu Causeway discussions, including current and potential
environmental and social impacts.
o Water quality and ecological concerns regarding
current operation of Lelu Causeway, and that
improvements are required.
o Potential environmental impacts on reef adjacent to
Lelu Causeways due to construction activities during
improvement, and request for an ESIA to be undertaken
prior to commencement of construction.
o Lelu Causeway is culturally and historically significant,in part because it was built by local people used local
resources. Request for investigation as to whether
preserving the bridge if possible, rather than full
removal, and local signage to identify local significance.

• Generally understood that the existing causeway is resulting inenvironmental impacts currently. This is in part a reason why Lelu
causeway has been identified as an urgent works.

Sep-4, 2020

December 2020

• ESIA/ESMPs to be developed and implemented to manage
potential environmental and social impacts from construction
activities associated with Lelu Causeway improvements.
• Acknowledge local sentiment regarding cultural and historical valueof existing causeway. Request for preserving the bridge if possible,
should be considered as part of ‘participatory design approach’
during preliminary design.

• Provision of GIS data and support undertaking field survey(Red Cross Society), if required.

• While support from Red Cross staff was not necessary during field,
the offer was acknowledged and appreciated.

• Important that different sectors of community are engaged
throughout the Project, and enthusiasm regarding Project andfuture involvement and consultations.

• Comment acknowledged during meeting, and appreciative ofenthusiasm.

Final• Agreed, hence the reason for the development of a SEP to ensure
all key stakeholders (including local communities) are identified andappropriately engaged throughout Project.

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Stakeholder
Meeting

Joint meeting with
Government,
Community and‘Other’
Stakeholders
Nov-9, 2020

Stakeholders
Present

Governor’s office;Department of
Resources &Economic Affairs(DREA), Division ofFisheries;
Department of HealthServices;
Department of
Finance &Administration;
Department of
Education;
Department ofTransportation &Infrastructure;
FSMTC;
Historic Preservation(KIRMA);
Kosrae Visitors
Bureau;Project Management
Office (PMO);
Overseas
Development
Assistance (ODA)
office;Malem Mayor;

Discussion Topic, comment, feedback• Selection process of works in each State to be determined byboth national and State leadership and representatives, and arange of stakeholders (not just government officials).

• A range of stakeholders to be engaged during the VA/CRRS
process to ensure range of inputs and ideas are considered interms of priorities in each State.

• Implementation of Physical Workso Will implementation of the physical works be the samefor all four States, or will progress by one or moreStates affect the implementation schedule for the otherStates.
o Want to ensure that delays in other States will not
penalize Kosrae in terms of timing of construction.
o Consensus that there is a need to improve and build
climate-resilience in Kosrae, and stakeholders ready toprovide support the Project.
o Desire for works Kosrae is keep on track and not missany opportunities for improvements under this Project
due to delays.

• Comments acknowledged and responses provided during meeting,including:o Allocation of fund determined by implementation costs.
o Project is developing a framework to ensure resettlement
issues are adequately addressed.
o An RFP has been issued for Lelu Causeway, with the scope
to include identification of costs of undertaking the works.

• Scope of Project Roadso Again questioned by only part of the Primary road on
Kosrae was included under PRIME (e.g. Utwe to
Wailung), and that other secondary roads recommended
in 1st meeting were not included.
o Desire that even if actual physical works will not be
undertaken on these road sections, they should be
included in the VA/CRRS studies.
o Wanted assurances that concerns raised previously
were actually considered.
• Would the Project budget be allocated evenly amongst theStates, or based on respective needs of each State.
• How will physical works be determined (i.e. who will decide if
works with high E&S risk is part of Project, i.e. determine that
it is ‘essential’ work).
• Will there be budget for resettlement costs?

December 2020

Response / Outcome

Final• An email was circulated post-meeting by the ESA consultant
addressing each of these points identified for follow up in moredetail, including:o Physical works – “There will be a process for selecting,screening and designing each physical works, which will be
independent for each State i.e. hold ups in one State will not
result in delays in other States (as long as funding issecured, which is what our work is for), so Kosrae will not bedisadvantaged in that regard. The urgent works identified(i.e. Lelu causeway) will be the first works to be assessed,
designed and implemented. What I would say though is that
depending on the scale of works proposed further
environmental and social assessment may be required (i.e.
an ESIA) prior to any works commencing which can taketime. The urgent works in other States are likely to havesmaller scale impacts than Lelu Causeway, and may movethrough the screening, assessment and design phases
faster, so my be implemented sooner. But it is still too early
to have an accurate idea of respective timing”.
o Scope of Project Roads – “The roads identified are the resultof consultation and negotiation between national and State
governments. The ESA consultant had no part inthis. There is only so much funding, and hard decisions will27

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present
Civil Society of
Kosrae;Kosrae Utilities
Authority;
Kosrae Youth
Development
Association;
Kosrae Women
Association

Discussion Topic, comment, feedback• Concern regarding Project timeframe, and whether the
GoFSM was pursuing other sources of funding for road
improvements in Kosrae.
• Stakeholders hoped that physical works would begin earlier
than 2022.

Response / Outcome
have been made at a higher level. Also just because they
are not captured under PRIME does not mean they may not
be included under other funding arrangements, as it isunderstood talks are underway with a number of donors (e.g.
ADB, China etc) for similar funding arrangements in the
future. Questions regarding inclusion of road sections fromthe State leadership to be directed to DoTC&I for further
discussions”.
• Respective budget in each State to be based on need of works inthat State, rather than even split.
• Prioritization of physical works to be determined as part of a multicriteria analysis (MCA) which will form part of the VA/CRRS. This
MCA will include consideration of E&S risks.
• Provision budget is to be set aside for securing land access forworks (should it be required).
• A thorough process is required in order to ensure robust
assessment and design of physical works, including mitigating
potential impacts. This takes time. Generally urgent works are
expected to be the first project to commence construction (or atleast to begin the assessment/design process).

Pohnpei
Joint meeting with
Government,
Community and‘Other’
Stakeholders
Sep-17, 2020

December 2020

DoTC&I;EPA;
Social Affairs Office;Department of
Resources &Development;
Pohnpei Senior
Citizens;
FSMTC• Enthusiasm regrading Project, and government to work
collaboratively (including National, State and Municipal) to
identify areas of the road network that require improvement• Comment acknowledged and enthusiasm appreciated.

• Options to minimize dredging/mining of reef for construction
material.

• Dredging/mining of the reef will not be recommended for the
Project. Roading material is to be sourced from appropriately
licensed quarry sites.

• State Government needs to boost enforcement ofenvironmental laws and regulations, as most development
projects do no abide by management requirements.

• Concern regarding enforcement by State government
acknowledged.
• WB requires robust mitigation and management measures to be
developed, and will ensuring monitoring is undertaken (including
provision of adequately resources to manage these aspects of the

Final

28

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome
Project). Regular reporting to WB is required, and any issues
identified will be followed up and resolved.

• Distribution of funds provided by WB for the Project to be split
evenly across States or as required depending on physicalworks.

• DoFA CIU responded during meeting that funding as per works
requirements, with works proposed on an ‘as need’ basis on
primary road in each State starting with identified ‘urgent works’(e.g. Awak Bridge in Pohnpei).

• Knowledge sharing between departments a common issue
and challenge, and hopeful that PRIME Project can support
standardization of national and State protocols.

• Comment acknowledged, and understood that knowledge sharing
between departments and States can be a challenge (as a common
issue internationally).
• Establishment of a Project Implementation Unit (PIU) withresources in each State will ensure that the Project is suitably
coordinated and managed, including managing relationships andcommunication between stakeholders.

Joint meeting with
Government,
Community and‘Other’
Stakeholders
Oct-12, 2020

December 2020

DoTC&I;
T&I;
EPA;
Social Affairs Office;Department of Public
Safety;Office of Fisheries
and Aquaculture;
Kitti Municipal
Government;• Collaboration with Green Climate Fund (GCF) to unify
assessment efforts.

• DoTC&I State focal point (and EPA) responded during meeting thatno reason why the GCF cannot unify with PRIME Project, andworth investigating to include GCF in future assessments.

• Can Asian Development Bank (ADB) fill funding gaps forinterventions along transport network.

• DoTC&I is already working with ADB and other bi-lateral
investments in expand physical works needs identified as part of
the PRIME VA/CRRS.

• Will this Project include road markings, as these deteriorates
quickly in Pohnpei due to high rainfall.

• Road Safety audit to be undertaken which will include assessmentof lighting, road markings and signs.

• Maintenance mechanism already in place for Pohnpei,
including tax increase to cover this, but haven’t seen any
improvements.

• Comment and concern regarding seeing actual benefits from
infrastructure projects acknowledged.

• During previous assessment in 2019 was Pehleng bridge
examined?

• VA/CRRS will assess all bridges and culverts on the primary road
networks.

• This Project is being funded by WB, an international donor,
therefore no tax increases will be required to fund PRIME.

• 2x bridges at Pehleng included in supplementary request from
ADB, so unlikely to require funding under WB funded PRIME.

Final

29

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Joint meeting with
Government,
Community and‘Other’
Stakeholders
Nov-10, 2020

December 2020

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome

Madolenihmw
Municipal
Government;
U Municipal
Government;
U Municipality;
Pohnpei Utilities
Corporation• Will hydrology, including rainfall and stream flow be
considered as part of assessment of Awak Bridge• Yes, VA/CRRS will consider historical rainfall an future trends forthe road network, including rainfall, seal level rise, landslide prone
areas and other climate threads.

• Public utilities corporation and Telecommunications Corp.
needs to work closely with T&I to ensure no utilities andnetworks are interrupted as a result of construction works.

• Comment acknowledged.

State Governor’s
Office;Department of
Finance &Administration;
Madolenihmw
Municipal
Government;
EPA;
Department of
Resources &Development;
Nett District
Government;
Kolonia Town
Government;
PSQ;
Social Affairs Office;
T&I;
Overseas
Development
Assistance (ODA)
office.

• Comments by Governor:o Suggested by the Governor, that consultations
undertaken for the VA/CRRS to take place in therespective Municipalities.
o Pohnpei Transportation Authority (PTA) to be
designated entity to lead construction work, with anyother interested/qualified Contractors to go through abidding process.
o Some previous road improvements were poorly
designed (i.e. inadequate drainage and culverts),
resulting in damage). Work is underway to standardize
roading projects.

• Comments acknowledged and discussed during meeting.

• Comments by Mayor of Madolenihmw Municipal Government:o 4x ongoing road improvement projects in Madolenihmw,
and no stakeholder consultation undertaken for them (by
DoTC&I, T&I or local government);o Some of the projects were designed that required roadeasement negotiation, but that never took place;o E&S aspects are often undervalued due to urgent
projects between donors and State government;o Municipal governments don’t have means to conduct
assessments and consultation, and will require astronger partnership between State and National

Final• Coordination between stakeholders is critical, and FSMTC are a
key stakeholder that will be involved in the design process tominimize the risk of disruption to services, and impacts on thecommunity.
• Governor to work closely with State partners to ensure communities
and land owners are involved in stakeholder consultations,
including locating future meetings in Municipalities to increase
engagement and attendance.
• Existing work to standardize design to be incorporated andconsidered during PRIME design process.
• PRIME will involve extensive stakeholder engagement, andeasement negotiations. Being WB funded means that PRIME will
not be undertaken as per DoTC&I standard practice, as required toadhere to WB ESS.
• E&S risks and impacts will be incorporated into PRIME process(including planning, design and implementation).
• DoFA CIU have resources purely to adhere to E&S safeguard
requirements across the donor portfolio of works in FSM. A PIU
will also be established for PRIME to managed and implement
Project. So each State department does not require specificresources to conduct assessments and consultation. But they will
be actively engaged in the process.
• T&I and PTA will be engaged during VA/CRRS prioritization
process to ensure sites they consider to be high priority sites are
considered.

30

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedbackogovernment departments to ensure smooth
implementation, community awareness and cooperation.
Need to revisit easement laws to ensure they arereflected strongly in the development and management
frameworks.

• Comments by Director of DRD:o Important for T&I and PTA to provide their priority
projects, so can easily align when donor funds become
available;o Important to have own government people involved withpeople drafting the framework documents, so notcommitted to something can’t deliver;o Maintenance is the issue with infrastructure. Often lackmaintenance plan to sustain roads
o Look forward to draft frameworks to make sure theyreflect capabilities to implement projects

Response / Outcome• Framework documents to be publicly disclosed and an opportunity
will be provided for stakeholders to provide comment and feedback
into the contents of these framework documents.
• Physical relocation not expected as a result of the Project, andimpacts to land/assets and communities will be minimized where
ever possible.

• Comments by Nett District Administrator:o Need to work closely with State Legislature to consider
viable and effective resettlement options. Nett andSokehs Municipalities are close to Kolonia andpopulation is becoming dense.
Chuuk
Joint meeting with
Government,
Community and‘Other’
Stakeholders
Aug-28, 2020

December 2020

FSM Congress,
Northern Nomoneas
Region;Weno Municipality;
Chuuk Sanitation
Office;• Chuuk Conservation Society is interested in understanding
the safeguards instruments for this Project, to ensure they are
consistent with current environmental and social efforts.

• We have been collaborating with NGOs, Chamber of Commerce,
Chuuk Women’s Council and Chuuk Youth Council.

• Scope of Project assessmento Sapuk badly needs road rehabilitation.
o Please assess Mwan to Neauo, and Wichap to Epiupw,
as roads badly deteriorated.

• Primary roads are the main focus as access to communities stillneed a functioning primary road.

Final• NGOs will be engaged going forward.

• The extent of the roads included under PRIME were determined by
DoTC&I in consultation with State stakeholders and WB.

31

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present
Weno Municipality
Office/Council;
Weno Traditional
Chief/ Village
Representative.

Discussion Topic, comment, feedbackoWill secondary roads be included under Projectassessment.

• Need to ultimately complete the circumferential road around
Weno.
• Clarification regarding engagement/communication process,and who will be doing the assessments.

• ESA consultation starting this process, including an initial survey.
Will be more focused once the works have been identified. Many ofthese assessments will be undertaken by PIU/CIU, with support
from external S consultants if required.

• Are you working with the utility companies? Is there
collaboration?

• Yes CPUC and FSMTC are Project stakeholders/partners and will
be engaged throughout Project.

• Please coordinate with CPUC, including possible joint
negotiation to provide access to water resources in Wichen,
Peniesene.

• CPUC and FSMTC have been working closely with ESA consultant
to provide utility GIS data.

• A number of donor funded projects include utilities (e.g. solar
array – WB, deep wells – UNDP, water and sanitation – ADB
etc).
• Community support and engagement.
o Important to get as much community support andinvolvement as possible. This has been a problem withpast Projects.
o As soon as land owners/community leaders see
developments starting they put price tags on access totheir property.
o Important that we give communities support so they canreap long term benefits of these Project’s.
o Based on experience with ADB Project , land disputes
are a major issue e.g. CPUC/ADB water resources
Project in Peniesene, which has now been side lined asa result.

December 2020

Response / Outcome

Final• Other current and proposed projects to be understood andconsulted with where appropriate (including both donor and GoFSM
funded projects).
• Stakeholders that need to work with are being identified, and will be
refined once works proposed.
• These type of projects (i.e. WB funded) come with conditions, and if
stakeholders and communities are not involved or unwilling theneveryone loses the benefits of these projects.
• Important that all stakeholders are involved and engaged, such as
this meeting of Chiefs, so that important messages can be explains
to communities, including Project benefits.
• Limited timeframe for this stage of the Project , but there will be
opportunities for communities to be more directly engaged going
forward as part of this Project.
• Understanding community feedback is important as part of theenvironmental and social assessment, including negative feedback.

32

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedbackoooResponse / Outcome

This is an opportunity for communities to getdevelopment assistance, and the Project depends oncommunity willingness to get involved
Community engagement helps to educate on theimportance of collective benefits.
If communities don’t cooperate or aren’t involved, this
could prevent engagement for future development
projects.

• When Weno Project in Mwan was undertaken,
engineers/contractors resulted in environmental problems,
including impacts on watercourses, stagnant water flooding
Taro crops. Please consider proper drainage during Project
design, to avoid damage to farmland, taro, and flooding etc.

• There were recommendations to climate proof the ADB project, but
funding didn’t allow recommendations to be accommodated (e.g.
raising road level, drainage etc)
• Term ‘climate resilience’ is important, and all of these considered
are to be taken into account during design, including drainage,
flood, erosion etc).
• All the environmental and social data being collected are to identify
areas that the designers need to consider.

• Is there a time limit for how long easements are in place for?

• Easements are only along road reserves that have been agreed
upon. Community is to be involved infield surveys and meetings
regarding easements.
• ESA consultant and State focal points are trying to help Weno
communities secure the grant for these improvements.

• Different government administrations come and go, buthaven’t seen important changes that benefit people. Need tosupport these types of Projects so that development
assistance can be provided, for everyone’s benefit.

• Main focus is on the primary road around Weno, as this is typicallywhere climate resilience is most required (i.e. coastal) or where key
infrastructure is located.

• Road improvements are essential for development, andpeople need access to resources and services.
• Also need assistance on roads into villages, not just primaryroads.
Joint meeting with
Government,

December 2020

• Will the PRIME Project only focus on primary roads, or willsecondary roads also be improved. West Pou Road

Final

• Roads to be included in VA/CRRS are based on economic/strategic
need, and will include West Pou Road. Primary roads are mostly

33Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome

Community and‘Other’
Stakeholders

Department ofTransport & Public
Works;
Governor’s office;Commerce & Industry;
Land Management;
Chuuk Conservation
Society;
Chuuk Planning
Office;Chuuk Public Utility
Corp.;
Chuuk Visitors Office;Chuuk Women’s
Council;
Disaster Coordination
Office;Department ofAgriculture;
FSM Immigration &Labor;
Chuuk Department of
Public Safety;
Department of Marine
Resources;
EPA;
Land Commission
office;Chuuk Public Affairs;(secondary road) needs most improvement, and heavily
congested.

considered as these are typically where critical infrastructure islocated.

• Integration with other infrastructure plans and funding:o Infrastructure Development Plan (IDP) currently exists
which considered environmental and social impacts.
The IDP has not yet been implemented. Will this be
IDP be considered in terms of upcoming development
projects.
o China is currently committed to providing funding for
Weno road.
o IDP is an official document for the State, and any
projects should follow the programs identified underIDP.
o Several projects and sources of funding. These should
all be combined/coordinated, with funds allocated for
non-Weno islands.
o Need consistent clarity on State plans, not just react
when opportunities arise. Need a collective andconnect interest.

• IDP has identified road network in Weno as priority, and someelements (such as conceptual design of circumferential road) has
been completed. It’s just a matter of securing funding for theworks.

• Has there been coordination between national, state
government and WB when selecting roads the scope ofProject ? Or is this a foreign initiative disconnected from theneeds to Chuukese people?

• Scoping and consultation has been ongoing over the past year, andconcept design were considered.

Sep-3, 2020

December 2020

• Need to scale up concept designs has been identified, and theimportance of environmental and social data gathering anddevelopment of framework documents being undertaken under
PRIME will feed into these designs and will inform other donor
funded projects.
• This Project belongs to Chuuk State and FSM, through theirrespective lead agencies. It is not the ESA consultants role toselect priority investments. This is the responsibility of State andNational GoFSM.

• E&S gap analysis highlighted that a lot of information gaps still
remain. These gaps need to filled to be eligible for funding.
• Chuuk State decided and selected urgent works. Works in Chuukshould have been included in the Chuuk Road Project, but included
under PRIME as funding needed to be provided in each State forthis Project.
• Project identified by President of FSM, who met with WB to request
funding.
• Funding will be provided under other donor’s for works that will not
be funded under PRIME (i.e. ADB, China etc). Coordination isrequired in order to FSM to accomplish roading needs.

Final

34

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome

Department of
Administrative
Services;
Chuuk Youth Council;
Chuuk Department of
Education;
Chuuk Department of
Health Services;
Gender Based
Violence ProgramInepwinau
Counselling Center;
Chuuk State
Legislature;
Chuuk Chamber ofCommerce;
Tonoas Municipality.

• Hope to see future development projects spread to otherislands.
o Given PRIME only focuses on Weno, hope that ADB
funded works don’t just focus on Weno, as then otherinfrastructure identified in IDP will not be undertaken.
o Other islands in Chuuk, outside of Weno, are indesperate needs of development. Lack of roadinfrastructure impact peoples access to services, suchas school.
o Concern that Weno is overfunded, as currently multiple
infrastructure development projects focused on Weno.
o How does this Project benefit all of Chuuk, if only
funding for Weno.
o Please include Tanoas in the development plans, as
there is a range of infrastructure there that requires
upgrades (e.g. roads, docks, industry etc).

• These projects came from President’s ‘Pave the Nation’ initiative.
• Receiving this feedback is what this engagement is for, so that yourideas, thoughts and suggestions can be taken into account (and notjust a foreign initiative).
• WB maritime project visited other islands in 2018, so WB and
DoTC&I have a good understanding of conditions in other islands.
• The extent of the roads included under PRIME were determined by
DoTC&I in consultation with State stakeholders and WB.

• There are plans by Department of Commerce and Industry todevelop Tanoas, to take pressure of Weno.
• CPUC has current funding under ADB for water and seweragesystems, under disaster risk reduction funding. Are utilities
included are part of the PRIME Project. It would be difficult tocomplete loop for power utilities right around Weno withoutroad access. The missing section of road should be a Statepriority• Comment acknowledged, and extent an prioritization of roads andworks will form part of VA/CRRS.

• Section of road between Mwan to Neauo should be prioritized
as it adds economic benefit (e.g. Tourism, connectivity etc).
• Any findings from environmental and social assessment?

• Update on E&S baseline study provided during meeting.
• ESA to inform the ESMF and other instruments has been
completed and has been compiled in a Baseline Resource Report,
which is appended to the ESMF. This will be publicly disclosed
along with the other E&S instruments.

December 2020

Final

35

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Joint meeting with
Government,
Community and‘Other’
Stakeholders
Nov-12, 2020

Stakeholders
Present

Governor’s office;Commerce & Industry;
Department of Marine
Resources;
Chuuk Public Utility
Corp.;
Land Management;
EPA;
Chuuk Conservation
Society;

Discussion Topic, comment, feedback

Response / Outcome• Need to coordinate our efforts, especially regarding roadeasements. Chuuk is often identified as being behind interms easement information (e.g. only Tanoas has more than
50% of land titles secured). The rest of the islands have a lotof land documents missing• Road easement documents along whole primary road in Weno tostart to be compiled in anticipation of works, so can better
understand gaps for this Project, and for other projects currently
focused on Weno.

• As part of beautification of Weno project, leaders encouraged
improving roadside fences. Will this be an issue for impacts
on people adjacent to the road near works.

• Any structures that will be impacted by the Project will be
relocated/moved at a cost of the Project.

• Question regarding disclosure of draft E&S framework
documents. Request for draft documents to be shared withstakeholders by a Project representative when they are ready.

• Clarified purpose of meeting was to outlined strategies for
feedback, prior to completion of draft docs. Draft and final
framework docs would then be publicly disclosed.

• The more information we provide stakeholders with, thehigher quality feedback that can be obtained duringconsultation meetings.

• Agencies were very helpful and we gathered a lot of useful
information. Identified that land easements were available alongurgent section of road (Airport to Pou Bay Bridge), but work neededto scan all documents required from Land Management office. This
will be critical once all the works have been identified.

• Status of baseline survey and data gathering?
• Will West Pou Road be included in the Project? Why I itclassified as a secondary road.
• Importance of collaboration between different projects. CPUC
has 2 projects ongoing, one funded by ADB (water andsewage facilities) and one funded under WB (solar plant at
Mechitiw). Both of these will be affected by PRIME, with the
ADB project commencing next year.
• Urgent works (airport to Pou Bay Bridge) to include utilities,
water and sewerage?

December 2020

Final

• The planning and designing of works will emphasize participatory
design process. Land owners and land users adjacent to proposed
works areas as well as community and traditional leaders will be
consulted on proposed design options and their feedback
incorporated in to preliminary and final design. Any modification to
the road footprint along with any displacement of property withassociated mitigation should therefore be acceptable to affected
persons regardless of degree of completeness of easementagreement documentation.

• Lt Governor answered during the meeting that while it may not be
included for physical works under PRIME, assessment of this roadwill be under the Project, and works on this road may beundertaken under another package of works.
• The E&S assessment completed to date is just the start of a seriesof studies under PRIME that will determine the scope of work.
• Emphasized the importance of stakeholder meetings and the‘participatory design approach’.

36Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback• Query regarding timeframes (i.e. detailed design within 2
years?). Maritime project is approved but will not see any
physical work within the next 5 years in Chuuk. Has exact
start and end point of urgent works established.
• Conservation society appreciated being involved. Queried
which of the four States will start works first, or will they beundertaken simultaneously? Will Chuuk be affected by delaysin other States?
• How were the urgent works selected? Why is the Airport to
Pou Bay Bridge Road limited to less than 2 miles of road?
Due to funding limitations?

Response / Outcome• Clarified during meeting that these projects do take time toadequately assess, design and mitigate impacts, but project
timeframe is limited.
• Objective of current phase of PRIME is to secure funding. Afterthat assessments and works can be undertaken independent of one
another (i.e. hold ups in Pohnpei should not affect Chuuk).
• Urgent works determined by earlier scoping by DoTC&I in
consultation with State stakeholders and WB. While other sectionsof road may have more economic significance, the selected sectionof road fits PRIME’ objective the most (i.e. needed the most climate
proofing).

Yap
Meeting with
Council of Pilung(Chiefs)
Aug-14, 2020

State Planning Office;EPA;
PMO Resident
Engineer;
Chief of Weloy
Municipality;
Chief of Gagil
Municipality;
Chief of Tomil
Municipality.

• Two urgent works bridges proposed (‘Manta Bay’ bridges)
must consider an alternative detour route within Nimar village,to avoid commuters needing to go via loop road.
• Request to minimize destruction of gardens and taro patches
along northern road, and if such resources are destroyed
without alternatives then mediation will be required with landowners.

• Comments acknowledged.
• Planning of works will prioritize minimization of property losses.
Participatory design approaches will ensure that designs along withany property losses and respective mitigation measures are
acceptable to affected persons.

• Request for assistance in relocating waterline that runs under
portion of existing Gagil Road before construction taking place
on northern road i.e. to outside of the ‘gutters’.
• Request to meet with potential Contractors, and be involved
with selection of Contractors.
• Would like to choose a member of their own municipalities tobe their eyes and ears in the government focal group that is
administering the Project for information haring purposes.
• Would like to be involved in zoom conferences between
government agencies and donors, especially on infrastructure
projects that take place in respective municipalities.

December 2020

Final

37

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome

Meeting with
Chamber ofCommerce (CoC)

State Planning Office;
EPA;
Civic Affairs;
CoC representatives• Bridges to officially be referred to as a) ‘Donoech’ rather than‘Manta Bay’ bridge, and ‘Doqmathing’ rather than ‘Waab
Hardware Bridge’, so that local names aren’t neglected.

• Comments acknowledged, and renaming of bridge projects to beraised with DoTC&I.

Sep-15, 2020

• Bond requirement on contracts for local companies areunnecessary as i) local companies are poor and cannot afford
more restrictions, and ii) local companies are owned byIslanders and are never at ‘flight risk’.
• Estimate of northern road needs to be precise, andundertaken by certified engineer. To date DoPW&T hasn’t
given a clear indication of costs for resurfacing road, repair
and extension to Tamor, Tamil and Gachpat, Gagil.
Recommended that government work closely with DoPW&T
for a thorough cost of northern road• Suitably qualified and experienced international design engineers
will be engaged to undertake design, and manage local surveys
and assessments.
• Assessment and prioritization of works requiring climate resilience
improvements to be determined as part of the VA/CRRS.

• Product quality to closely consider all parties in relation to use
of cement, rather than asphalt, based on experience ofnorthern road not lasting 10 years before deteriorating.
• Need more education of public on road easements and law to
avoid conflicts and interferences based on lack of knowledge.
• Government to seriously consider how local contractors can
win bids, even if it means subsidising.
• Side walk is a major issue around Colonia and should beseriously considered to ensure pedestrians are safe.
• Local artists perspective should be sought in designing newworks, in order to retain/capture local taste or image of Yap
where possible.
• Key sections of primary road needing immediate repair
include:o Around lagoon (patching needed, elevation from tides
and sidewalk)o PTS to Airport (flooding, cracked pavement, unevenand sewer leakage)

December 2020

Final

38

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedbackooResponse / Outcome

Water dam road (excessive flooding even during lightrain)
Ayrach Hill-Yyin, Fanif Road (cracked anddeteriorating fast, unsafe for drivers when heading
downhill)• Other sections of road needing repair:o Gaanelay School road needs pavement to prevent
steep drainage into main road intersection causing
pavement cracks, and unsafe for drivers.
o Proper drainage issue – most areas on primary roaddo not have proper drainage and are beginning to
break/crack between heavy rain and hot sun heatingasphalto Mochoy Road – Crossing Dugor to Adibweq in Weloy.
Neglected before. Runs east to west making
commuting more convenient, faster and cost effective.
Important for access to essential services (hospital,
school etc)
o Tamil bridge. Been on table for some time. To
connect Colonia to Tamil side over the bay. Easier for
shorter commutes, emergency situations, school etc
o Yap State highway/freeway. Build an island freeway
from North-South with exists into respective
communities, downtown etc. Would serves as mainroad in case of inundation or flooding
o Mulroo Bridge. Between Ace’s mart 1 store and Aces’mart 2 store. Needing excavation to free up debris
stuck underneath, as well as elevation to prevent
inundation during high tide.
o Ganir Bridge. Government to undertake immediate
repair and enable yachts to anchor inside lagoon• Government to define Primary and Secondary Roads

December 2020

Final

39

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Meeting with Yap
State Legislature(YSL)

State Planning Office;
PMO Resident
Engineer;
Planning & Budget;YSL representatives• Need more education of public on road easements and law to
avoid conflicts and interferences based on lack of knowledge.

Sep-18, 2020

• Northern Road estimate needs to be precise, and undertaken
by a certified engineer/agency. A maintenance proposal for
the Project must be projected on a yearly basis.
• Project reports and stages to be documented and shared with
YSL.

Response / Outcome• Comments acknowledged during meeting.
• The planning and designing of works will emphasize participatory
design process. Land owners and land users adjacent to proposed
works areas as well as community and traditional leaders will be
consulted on proposed design options and their feedback
incorporated in to preliminary and final design.

• Safety and continual flow of traffic to be ensured during
implementation of projects that commuters are not impacted.
• Division of Land Resources to be made aware of all landbased projects to ensure Project operations do not infringe ofprivate property.
• Cultural and customary rights of citizens paramount, and focalgroup should ensure those rights are maintained in all aspectsof Project planning.
Meeting with Yap
State PublicService
Corporation(YSPSC)State Planning Office;
EPA;
Civic Affairs;
YSPSC
representatives• YSPSC has a plan showing future underground powerlinealignment along north-south road and Loop Road. Requestthat this is taken into account for future road works.

Civic Affairs;• Recommendation for a working group to work closely withYSPSC regarding power lines next to FMI and sports complex(as discussed in previous meeting), to ensure primary roadwill coincide with current layout. Otherwise they may need torealign the powerlines back to the existing road.

Oct-20, 2020
Joint meeting with
Government,
Community and‘Other’
Stakeholders
Nov-6, 2020

December 2020

Yap Planning & Budget
Office;Council of Pilung(including 10x
Municipal Chiefs)• Plan has been received by State Focal Point (Planning Office) andhas been submitted to the Governor for review.

• Concern that powerlines near FMI and Sports Complex werelaid in a difficult location for maintenance (bushes) to provide
more space to these facilities. Will these powerlines now bein the location here the primary road will be one day?

• All 10x chiefs gave their blessing for the Project to proceed asnecessary in order to begin as soon as practicable.

Final• Plan showing YSPSC has been forwarded to Governor and will beshared with VA/CRRS and design engineers, once engaged, toensure it is suitably considered.
• Enthusiasm appreciated, and stakeholder engagement will continue
throughout the Project, and as outlined in SEP.

40

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Stakeholder
Meeting

Stakeholders
Present

Discussion Topic, comment, feedback

Response / Outcome• Group welcomes any future updates to consider, including
community meetings, and each member will takeresponsibility for conveying messages to their respective
communities.
Joint meeting with
Community and‘Other’
Stakeholders
Nov-12, 2020

EPA;
Civic Affairs;
Yap Planning Office;Yap Red Cross;
Yap Women’s
Association;
Kids of Ruuq
Community (KORC)
Youth Group;• Request regarding emphasis on proper drainage andsidewalks, especially during rainy days, as can be hard towalk to/from school.
• Ganir Bridge is in very poor condition (recommended toGovernment to close bridge for public safety). Not
considered?
• When are the secondary roads to be developed? More andmore people are travelling on them, due to high number ofcars being imported to the island.

• Drainage is an important aspect of designing climate resilient
roads, and will be factored into design.
• Extent of ‘PRIME Roads’ to be assessed, and from there various
works will be identified and prioritized as part of a MCA process.
• If works are not undertaken as part of PRIME funding, there may beother opportunities for works to be undertaken at a later timethrough another source of funding.

• When will works actually begin?
• Consider elevating lower roads, including drainage thatshoots onto Taro patches causing damage.
• Need to look at number of vehicles being imported to Yap, as
more and more cars are arriving, and old cars not being
removed. Impacts on both road network and communities.
• How is the soil analysis being done for the Project? Ensure
poor design wont damage gardens/taro patches.
• Appreciative of engagement.

December 2020

Final

41

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

5.2

Ongoing Stakeholder Engagement throughout PRIME
Project

5.2.1

Ongoing Stakeholder Engagement Scope
Stakeholder engagement is to continue throughout the PRIME Project including planningand design, construction, and post construction phases (i.e. operation) off physical works,
for all technical assistance (e.g. VA/CRRS), and institutional strengthening activities.
All of the stakeholders identified in Section 4.1.3 are appropriate for consideration
throughout the Project although additional stakeholders may be identified once the specific
TA have been scoped, annual project work plans prepared and Component 2 works andassociated activities have been identified.

5.2.2

Component 2 Physical Works
Each Component 2 works will have a discrete list of stakeholders identified and engaged
with as part of the land access procedure process which will be specifically focused on:•

Land Owners and Occupiers – called Project Affects Persons (PAPs) under ESS5.

•

Local Communities (including nearby or indirectly affected villages, community
interest groups, road users etc).

•

Relevant Municipal and State Government departments and agencies.

•

Traditional – customary leaders (including groups classified as indigenous peoples
under ESS7).

•

Others (including NGOs, businesses, utility providers etc).

A variety of mechanisms will be utilized to consult with the identified stakeholders
throughout the Project including:(i)Village meetings involving women, men and youth from communities;(ii) Specific facilitated meetings with PAPs (e.g. land owners, disrupted businessesetc) and community leaders (e.g. village chiefs), regarding:a. ‘Participatory design approach’ during the design phase, commencing withpreliminary design development.
b. Confirming land / asset ownership.
c.

Securing land access.

d. Negotiating VLD.
e. Confirming and providing entitlements.
(iii) Separate meetings with specific interest groups, as required (including women,
youth, religious, vulnerable households);(iv) Key informant interviews with relevant government staff (e.g. Land Commission,
Land Court, Planning Office) and community/traditional leaders;(v) One-to-one socio-economic household survey of PAPs and affected communities(in the event an Abbreviated Resettlement Plan (ARAP) is required);

December 2020

Final

42

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan(vi) Participatory Inventory of Losses (IOL survey); and(vii) Informal conversations with passers-by, transport users and other interested
parties near the works site.
To ensure broader participation, consultations are to be undertaken at venues, times andin language that do not disadvantage any particular groups (e.g. women, or vulnerable
households). Other considerations outlined in Section 3.4 should also be taken into
account through the stakeholder engagement process for the Project.
Vulnerable groups are to be targeted through representative organisations including
women, disability and youth associations. Remote communities which are often low
income will be included through their traditional (e.g. chiefs) and formal representatives(e.g. senators). Pedestrians and cyclists and other vulnerable road users will be identified
through community consultations and observations / surveys.

5.2.3

Stakeholder Engagement and Communication Plan and Schedule
The schedule and scope of engagement with the various stakeholders throughout the
PRIME Project is outlined in Table 5-3.
This SEP and specifically the Consultation Plan is intended to be a ‘live’ document that is
updated throughout the Project’s lifecycle to guide the implementation of the Project’s
community engagement and communication strategy and changing Project work plans.
Works specific or TA specific SEP may be prepared to support the detailed engagement
activities required.
Following all meetings, meeting notes are to be prepared with photographs and attendee
lists attached (with gender details recorded) which outlined key feedback to beincorporated into the assessments and instruments. These notes also documented
comments, suggestions, clarifications and other information collected during thesemeetings.

December 2020

Final

43

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Table 5-3: PRIME Project Stakeholder Engagement and Communication Plan

Component
Activities

Stakeholder
Type

Stakeholders

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Meeting/workshop to be attended
by representatives of various
national government
departments/ agencies/
authorities, and their relevant
subordinate divisions/offices.
(Note: Combined with State
government meeting for Pohnpei)• Outline works
prioritization andoptioneering
process.

Milestone

Engagement
Type

Responsibility• Delivery of draft report.

Email; Letter;
Meeting(joint); Video
conference

PIU, CIU,
designengineer
consultant• Delivery of draft report.

Email; Letter;
Meeting(joint); Video
conference

PIU, CIU,
designengineer
consultant• During development ofdraft report (if required).

Phone;
Email; Letter;
Meeting(one-onone); Video
conference

PIU, CIU,
designengineer
consultant

PRIME Component 1: Spatial and Sector Planning
National
Government
Departments/ Agencies /Authorities

VA / CRRS / Road
Safety Audits

State
Government
Departments/ Offices /Agencies /Authorities

Other
Groups

December 2020

DRD, DHSS,
DECCEM, DOJ,
PIO, MOLNORMA, TRA,
EPA

• Present proposed
Project works.
• Obtain feedback.

Governor’s
Office,Legislature, DRD,
DHSS, DECCEM,
DOH, DOE,
DYCA, EPA,KIRMA,
Municipal
Governments

Meetings/workshops for eachState to be attended byrepresentatives of various State
government departments/ offices/
agencies/ authorities, and theirrelevant subordinate
divisions/offices.
Specific letters of invitation to beemailed to stakeholders.

• Outline works
prioritization andoptioneering
process.

As required.
Could include
public utilities,
airports, or othergroups that would
assist theprioritisation
process.

Specific one-on-one meetings
with other stakeholders groups,
as required• Outline works
prioritization andoptioneering
process.

• Present proposed
Project works.
• Obtain feedback.
• PRIME road
network, and State
specific works to be
discussed for eachState.

• Present proposed
Project works.

• Delivery of draft report.

• Obtain feedback.

Final

44

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type

Stakeholders

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Milestone

Engagement
Type

Responsibility

To be determined,
based on needs at thetime.

Various (as required)

Phone, Email

PIU, CIU,
designengineer
consultant• Outline scope of
specific road works
proposed.

• During (before completionof) preliminary design.

Email; Letter;
Meeting(joint); Video
conference

PIU, CIU
Safeguards
Team; design
engineer
consultant;E&S
consultant• During (before completionof) preliminary design.

Newspaper;
Radio; Email;Letter;Meeting(public)
Video
conference

PIU, CIU
Safeguards
Team; design
engineer
consultant;E&S
consultant• Obtaininformation/data.
All

As required.

Follow up correspondence withvarious stakeholders as required.

PRIME Component 2: Climate Resilient Infrastructure Solutions
State
Government
Departments/ Offices /Agencies /Authorities

Preliminary
Design for Works;
E&S Screening

Community

Governor’s
Office,Legislature, DRD,
DHSS, DECCEM,
DOH, DOE,
DYCA, EPA,KIRMA,
Municipal
Governments

Meetings/workshops for each
Road Works to be attended byrepresentatives of various State
government departments/ offices/
agencies/ authorities, and theirrelevant subordinate
divisions/offices.
Meeting notification to be via
specific letters of invitation to beemailed to stakeholders.

Communitygroups withspecific interest
in Project works(including
indigenous
peoples).

Public meeting/workshop to beattended by representatives of
relevant community groups, andother stakeholders.
Meeting notification to be
advertised via radio andnewspaper (if appropriate).

• Obtaininformation/data.
• Update Projectstatus and schedule.
• Obtain feedback to
inform preliminary
design (participatory
design).
• Outline scope of
specific road works
proposed (including
specific likely impact
on community).
• Obtaininformation/data.
• Update Projectstatus and schedule.
• Obtain feedback to
inform preliminary

December 2020

Final

45

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type

Stakeholders

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Milestone

Engagement
Type

Responsibility• During (before completionof) preliminary design.

In-person
meeting/s

PIU, CIU
Safeguards
Team; design
engineer
consultant

In-person
meeting/s

PIU, CIU
Safeguards
Team; design
engineer
consultant

design (participatory
design).
• Identify potential
PAPs and vulnerable
groups.
Landowners andoccupiers may bedirectly affectedby the Projectworks.

Specific one-on-one meetings
with specific Project affected
persons/communities who havethe potential to have land/asset
or access impacts as a result ofspecific works.

• Outline scope of
specific road works
proposed (incl.
specific likely impact
onland/assets/access).
• Obtaininformation/data.
• Update Projectstatus and schedule.

• Prior to finalization of
preliminary design toobtain agreement.
Note: Could require multiple(ongoing) meetings/
discussions.

• Obtain feedback to
inform preliminary
design (participatory
design).
• Minimize social
impacts.
• Reach agreement on
preferred design
option andmitigation/restorative
measures.
Vulnerable
groups/roadusers who couldbedisproportionately
affected by

December 2020

Could either by a part ofcommunity meeting/workshop, or
one-on-one meetings if
appropriate (i.e. not present, or

Final• Outline scope of
specific road works
proposed (incl.
specific likely impact• During (before completionof) preliminary design.

46

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type

Stakeholders

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Milestone

proposed works.
Pedestrians,
elderly, minors,
cyclists.

able to voice concerns, in public
meeting).

on land/assets/
access).

Note: Could require multiple(ongoing) meetings/
discussions.

• Obtaininformation/data.

Engagement
Type

Responsibility

Email; Letter;in-person
meeting/s;
Video
conference

PIU, CIU
Safeguards
Team; design
engineer
consultant;E&S
consultant• Update Projectstatus and schedule.
• Obtain feedback to
inform preliminary
design (participatory
design).
• Minimize social
impacts.
• Reach agreement on
preferred approachandmitigation/restorative
measures.
PublicUtilities

FSMTC,FSMTCC, StatePUC.

One-on-one meetings with public
utility providers who may
potentially have infrastructure
disturbed by the proposed works.

• Outline specificscope of road works
proposed (incl.
specific likely impact
on utility).
• Obtaininformation/data.

• During (before completionof) preliminary design.
Note: Could require multiple(ongoing) meetings/
discussions.

• Update Projectstatus and schedule.
• Obtain feedback to
inform prelim design(participatory
design).

December 2020

Final

47

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type

Stakeholders

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Milestone

Engagement
Type

Responsibility• During (before completionof) preliminary design

Newspaper;
Radio; Email;Letter;Meeting(public)
Video
conference

PIU, CIU
Safeguards
Team; design
engineer
consultant;E&S
consultant• Reach agreement for
mitigation/restorative
measures.
Other
Groups

Detailed Designfor Works /ESIA/ESMP/Land
Access Plans

December 2020

Chamber ofCommerce,
Private Sector,
State
NGOs/CBOs(State andNational), NAC,
AFPC, MERIP,
Airports, Schools
etc.

Meeting/s with various other
Project stakeholders in eachState.
Public meeting/workshop to beattended by representatives ofother Project stakeholders ineach State.
Meeting notification to be
advertised via radio andnewspaper (if appropriate), andspecific letters of invitation to beemailed to key Stakeholder
groups.
Specific one-on-one meetings
with other stakeholders groups,
as required• Outline specificscope of roads works
proposed (incl.
specific likely impact
on stakeholders).

All

As required.

Follow up correspondence withvarious stakeholders as required.

To be determined,
based on needs at thetime.

Various (as required).

Phone, Email

PIU, CIU
Safeguards
Team; design
engineer
consultant;E&S
consultant

State
Government
Departments/ Offices /Agencies /Authorities

Governor’s
Office,Legislature, DRD,
DHSS, DECCEM,
DOH, DOE,
DYCA, EPA,

Meetings/workshops for each
Road Works to be attended byrepresentatives of various State
government departments/ offices/
agencies/ authorities, and their• Outline design ofspecific road works
proposed (incl.
specific likely impact
on land/ asset/
access).

• During (before completionof) detailed design.

Email; Letter;
Meeting(joint); Video
conference

PIU, CIU
Safeguards
Team; design
engineer
consultant;

Final• Obtaininformation/data.

Note: Could require multiple(ongoing) meetings/
discussions.

• Update Projectstatus and schedule.
• Obtain feedback to
inform prelim design(participatory
design).

• Prior to finalization of
preliminary design toobtain agreement.

48

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type

Stakeholders

KIRMA,
Municipal
Governments.

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Milestone

relevant subordinate
divisions/offices.
Meeting notification to be via
specific letters of invitation to beemailed to stakeholders.

• Obtain information /data and feedback to
inform detailed
design (participatory
design) and
ESIA/ESMP/Land
Access Plan
development.

• During (before completionof) draft ESIA/ ESMP/Land Access Plan
documents.

• Identify potential
PAPs and vulnerable
groups.
Community

December 2020

Communitygroups withspecific interest
in Project works(including
indigenous
peoples).

Public meeting/workshop to beattended by representatives of
relevant community groups, andother stakeholders.
Meeting notification to be
advertised via radio andnewspaper (if appropriate).

Landowners andoccupiers may bedirectly affectedby the Projectworks.

Specific one-on-one meetings
with specific Project affected
persons/communities who havethe potential to have land/asset
or access impacts as a result ofspecific works.

Vulnerable
groups/roadusers who couldbedisproportionately
affected byproposed works.

Could either by a part ofcommunity meeting/workshop, or
one-on-one meetings if
appropriate (i.e. not present, orable to voice concerns, in public
meeting).

Final• Outline design ofspecific road works
proposed (incl.
specific likely impact
on land/ asset/
access).
• Obtain information /data and feedback to
inform detailed
design (participatory
design) and
ESIA/ESMP/Land
Access Plan
development.
• Reach agreement for
mitigation/restorative
measures.

Engagement
Type

Responsibility

E&S
consultant

Note: Could require multiple(ongoing) meetings/
discussions.

Newspaper;
Radio; Email;Letter;Meeting(public)
Video
conference

PIU, CIU
Safeguards
Team; design
engineer
consultant;E&S
consultant

In-person
meeting/s

PIU, CIU
Safeguards
Team; design
engineer
consultant;E&S
consultant

In-person
meeting/s

PIU, CIU
Safeguards
Team; design
engineer
consultant

49

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type
PublicUtilities

Stakeholders

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Milestone

Engagement
Type

Responsibility

FSMTC,FSMTCC, StatePUC.

One-on-one meetings with public
utility providers who may
potentially have infrastructure
disturbed by the proposed works.

• Outline design
specific road works
proposed (incl.
specific likely impact
on utility provider).

• During (before completionof) detailed design.

Email; Letter;in-person
meeting/s;
Video
conference

PIU, CIU
Safeguards
Team; design
engineer
consultant

Note: Could require multiple(ongoing) meetings/
discussions.

Newspaper;
Radio; Email;Letter;Meeting(public)
Video
conference

PIU, CIU
Safeguards
Team; E&S
consultant

Various (as required).

Phone, Email

PIU, CIU
Safeguards
Team; E&S
consultant• Obtain information /data and feedback to
inform mgmt. plan.

Note: Could require multiple(ongoing) meetings/
discussions.

• Reach agreement for
mitigation/restorative
measures.
Other
GroupsAll

December 2020

Chamber ofCommerce,
Private Sector,
State
NGOs/CBOs(State andNational), NAC,
AFPC, MERIP,
Airports, Schools
etc

Meeting/s with various other
Project stakeholders in eachState.
Public meeting/workshop to beattended by representatives ofother Project stakeholders ineach State.
Meeting notification to be
advertised via radio andnewspaper (if appropriate), andspecific letters of invitation to beemailed to key Stakeholder
groups.
Specific one-on-one meetings
with other stakeholders groups,
as required• Outline design
specific road works
proposed (incl.
specific likely impact
on utility provider).

As required.

Follow up correspondence withvarious stakeholders as required.

To be determined,
based on needs at the
time.

Final

• Obtain information /data and feedback to
inform mgmt. plan.

• During (before completionof) detailed design.

50Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type

Stakeholders

Stakeholder Engagement Topic/ Scope

Stakeholder
Engagement
Objectives

Milestone

State
Government
Departments/ Offices /Agencies /Authorities

Land
Commission (ordelegatedauthority);
Planning Office;Land Court;
Municipal
Governments.

Specific one-on-one meetings
with key State government
departments/ offices/ agencies/
authorities• Discuss process forsecuring land (e.g.
VLD, landacquisition/
valuation) if required,and asset relocation
or assistance fromworks impacts.

Community

Communitygroups withspecific interest
in Project works,
includingindigenous
peoples and landowners/occupiers.

Specific one-on-one meetings
with key relevant community
groups, e.g. community leadersand land owners/ occupiers.

PublicUtilities

FSMTC,FSMTCC, State
PUC.

All

Community

Securing land /assistanceactivities

Works
Construction

December 2020Engagement
Type

Responsibility• After completion ofdetailed design and IOL.

Phone;
Email;
Meeting

PIU, CIU
Safeguards
Team• Reach agreement on
process for securing
land (e.g. VLD, or
land acquisition) if
required, and asset
relocation or
assistance fromworks impacts.

• After completion ofdetailed design and IOL.

Phone;
Email;
Meeting

PIU, CIU
Safeguards
Team

Specific one-on-one meetings
with key relevant public utility
providers with assets potentially
impacted by the works.

• Reach agreement on
mitigation/restorative
measures for
impacted utility
infrastructure.

• After completion ofdetailed design and IOL.

Phone;
Email;
Meeting

PIU, CIU
Safeguards
Team

As required.

Follow up correspondence withvarious stakeholders as required.

To be determined,
based on needs at thetime.

Various (as required).

Phone, Email

PIU, CIU
Safeguards
Team

Owners of land
and/or assetsthat aretemporaryacquired/usedduringconstruction.

Specific one-on-one meetings
with key relevant community
groups, e.g. community leadersand land owners/ occupiers,
asset owners.

• Assessment of land
and/or asset prior to
disturbance (i.e.
benchmark).

• Prior to preparatory
construction activities.

In-person
meeting/s

PIU, CIU
Safeguards
Team;
Contractor

Final• Acceptance ofcondition ofreinstatement land/or• After completion of
construction/reinstatementof land/asset disturbed, or51

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Component
Activities

Stakeholder
Type

PublicUtilities

Stakeholders

FSMTC,FSMTCC, State
PUC.

Stakeholder Engagement Topic/ Scope

Specific one-on-one meetings
with key relevant public utility
providers with assets impacted
by the works.

Stakeholder
Engagement
Objectives

Milestone

asset after
completion of works.

temporarily acquired /used.

• Assessment of utility
infrastructure prior to
disturbance (i.e.
benchmark).

• Prior to preparatory
construction activities.

• Acceptance ofcondition ofreinstatement utility
infrastructure after
completion of works.
All

All

Public notification of works to be
advertised via radio andnewspaper (if appropriate), andnotice board/signage in thevicinity of the Project works.

• Outline scope anddesign of roadworks.
• Project status andschedule.

• After completion of
construction/reinstatementof land/asset disturbed, or
temporarily acquired /used.

• Prior to preparatory
construction activities.
• Regular updates
throughout construction.

• Outlining grievancemechanism andproviding contact
details.
All

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All

Specific one-on-one meetings
with aggrieved parties on thesubmission of acomplaint/grievance.

• Reach agreement on
corrective action

Final

Various (as required).

Engagement
Type

Responsibility

Phone;
Email; Inperson
meeting/s

PIU, CIU
Safeguards
Team;
Contractor

Newspaper;
Radio; noticeboard/sign;
letterdrop/door
knocking.

PIU, CIU
Safeguards
Team;
Contractor

Phone;
Email;
Meeting

PIU, CIU
Safeguards
Team;
Contractor

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5.2.4

Information Disclosure

5.2.4.1

Project Preparation
The final draft of the E&S Instruments were made available by DoTC&I to key stakeholders
in each State to review and provide comment prior to the documents being finalized. The‘final’ E&S Instruments are to be publicly disclosed on the WB website(www.worldbank.org) as well as relevant FSM government websites (www.dofa.gov.fsm).
E&S instruments that will be publicly disclosed include:

5.2.4.2•

Environmental and Social Management Framework (ESMF)•

Resettlement Framework (RF)•

Stakeholder Engagement Plan (SEP)•

Environmental and Social Commitment Plan (ESCP)PRIME Component 2: Climate Resilient Infrastructure Solutions
All Resettlement Plans, Environmental and Social Impact Assessments, Environmental
and Social Management Plans prepared during Project implementation for road works
activities under Component 2 are to be publicly disclosed on the WB website(www.worldbank.org) as well as relevant FSM government websites (www.dofa.gov.fsm).
Stakeholders are to be regularly informed and updated on the PRIME Project throughout
Component 2 by way of consultation meetings and public notices (e.g. radio, newspaper
etc, as appropriate) including:(i)

Scope of the works proposed;(ii) Schedule and progress of works implementation;(iii) Land access requirements and procedures;(iv) Entitlements for Project affected persons; and(v) Grievance Mechanism process.
Signs and/or notice boards are to also be erected at the works site, which should provide
the following information:

5.3•

Name, address and other contact information for the PIU Project Manager, andContractor;•

Contact points for the Grievance Mechanism;•

Project information (objectives, technical information, development schedules etc);•

Information of venue (village) and date where a consultation meeting will take place;and•Maps showing location of Project infrastructure in relation to villages.

Stakeholder Engagement Tools and Materials
This SEP will be used in conjunction with stakeholder engagement and community
relations management tools including:•

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Project Summary Documents – For each key stage of the PRIME Project, a Projectsummary document is to be prepared or coordinated by the CIU to inform

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stakeholders of the stage of the Project and the purpose of upcoming consultation(s).
The Project summary document that was used for PRIME Project preparation phaseis provided in Appendix A as an example. Where consultation is focused on specificworks an overview of the concept/preliminary design, potential environmental andsocial impacts and works schedule may be appropriate to be included in thisdocument.
•

Consultation Materials – Prior to consultation meetings agendas will be circulated
to key stakeholders and powerpoint presentation should be prepared (whereappropriate). Project summary documents will be used to support these materials
particularly in the absence of suitable facilities at the consultation meeting venue toallow the use of powerpoint.

•

Language: Engagement is to be undertaken in a language appropriate for thebroadest comprehension by stakeholders possible. While English is the official
language and widely understood (both written and spoken) throughout FSM, eachState has an indigenous culture and its own official languages (e.g. Kosraean, Mehn
Pohnpei, Chuukese and Yapese), which may be more likely to be better understoodamongst community stakeholders. Literacy levels amongst stakeholders should also
be considered when undertaking engagement.

•

Engagement/Meeting Notes – To ensure that an accurate and detailed record of
information and views are gathered at every stakeholder meeting consultation
meeting notes will be prepared after key stakeholder meetings throughout the
Project. Photographs and attendee lists will be attached to the meeting notes.

•

Grievance Mechanism (Section 6) – Provides a mechanism for communities andaffected or aggrieved parties to raise complaints and grievances and allows the
Project to respond to and resolve the issues in an appropriate manner. A
complaints/grievance register has been developed to record all grievances reported.

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6.

Grievance Mechanism

6.1

Introduction

6.1.1

Purpose and Objectives
There is a possibility of grievances arising from technical advisory, design, institutional
strengthening, construction or operation impacts from activities associated with the PRIME
Project.
The primary objective of grievance management is to allow those who believe they are
impacted by the PRIME Project including those affected by land clearing or land acquisition
for the Project, to express concern/issues and seek satisfactory resolution to grievances
they may have relating to Project activities, impacts as well as compensation andassistance measures. Other objectives include:•

Receive, evaluate and facilitate the resolution of affected people’s concerns,
complaints and grievances about the environmental and social performance andgender issues, including gender-based violence.

•

Provide an accessible, time-bound and transparent mechanism for Aggrieved
Party’s (APs) to voice and resolve environmental and social concerns linked to the
PRIME Project.

•

Address concerns promptly and effectively, in a transparent manner that is culturally
appropriate and readily accessible to all APs, at no cost and without retribution(confidentially).

•

Ensure transparency in all dealings with communities and that redress mechanisms
for grievances are clearly spelt out.

•

A feedback system is in place to ensure that all commitments by DoTC&I, Stateagencies and the construction Contractors are kept.

Grievances may include:•

Environmental issues – such as excessive dust or noise generation, accidental
spills, Contractor malpractices, excessive vegetation clearance.

•

Social Issues – such as dissatisfaction regarding land and/or asset disturbanceentitlements or valuation, temporary or permanent loss of livelihoods, changes toland access and associated issues, damages to infrastructure due to construction
related vibrations or transportation of raw material, noise, traffic congestions,disruption of services, insensitive social interactions by Contractor with local
populations, gender based violence (GBV) and other social and cultural issues.

Should such situation(s) and/or issues arise, there must be a mechanism through which
affected parties can resolve such issues in an efficient, unbiased, transparent, confidential
timely and cost-effective manner. To achieve this objective, a Grievance Mechanism (GM)has been developed for the PRIME Project.
A separate GM will be developed for the specific labor related issues. This process will be
set out in the Labor Management Procedure (LMP) which will be prepared for the Projectprior to engagement of the Construction contractor.

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A specific Grievance Mechanism (GM) pathway over and above the GM processes detailed
below will be established for Sexual Exploitation and Abuse (SEA) and Sexual Harassment(SH) complaints for the Project to ensure survivor-centered approaches are applied,
including the involvement of local GBV service providers. This SEA and SH specific GM
requirements are currently being developed by a consultant on another WB FSM projectwith the results and recommendations integrated by the CIU Safeguards Team into theprojects GM and will be finalized prior to the implementation of the PRIME Project.

6.1.2

Grievance Redress Principles
Those that have a complaint or that feel aggrieved by the PRIME Project to be allowed tocommunicate their concerns and/or grievances through an appropriate process. The GM
set out below is to be used as part of the PRIME Project and will provide an accessible,
rapid, fair and effective response to concerned stakeholders especially any vulnerable
group who often lack access to formal legal regimes.
While recognizing that many complaints may be resolved immediately, the Complaints
Register and GM set out below encourages mutually acceptable resolution of issues as
they arise. The GM is based on the following guiding principles:•

Simplicity: procedures in filing complaints are understandable to users and easy torecall.

•Accessibility: filing complaints is easy through means that are commonly used bystakeholders, especially by the Project-affected people.

•

Transparency: information about the system is made widely available to all
stakeholders and the general public.

•

Timeliness: grievances are attended to and resolved in a timely manner.

•

Fairness: feedback or complaints are validated thoroughly and subjects ofcomplaints are given due process and opportunities for appeal.

•

Confidentiality: the identity of complainants remains confidential.

In addition, the GM has been designed to be a legitimate process that allows for trust to
be built between stakeholder groups and assures stakeholders that their concerns will beassessed in a confidential, fair and transparent manner.
The GM is to also enable continuous learning and improvements to the GM, throughcontinued assessment to reduce potential complaints and grievances arising.

6.1.3

Eligibility
Eligibility criteria for the GM is to include:(i)

Perceived negative economic, social or environmental impact on an individual
and/or group, or concern about the potential to cause an impact;(ii) Clearly specified kind of impact that has occurred or has the potential to occur andexplanation of how the Project caused or may cause such impact; and(iii) Individual and/or group filing of a complaint and/or grievance is impacted, or at riskof being impacted; or the individual and/or group filing a complaint and/or grievancedemonstrates that it has authority from an individual and or group that have beenor may potentially be impacted on to represent their interest.

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Local communities and other interested stakeholders may raise a grievance/complaint at
any time to the traditional and government elected officials. Affected local communities
should be informed about the GM and how to make a complaint.

6.2

Grievance Redress Process
The GM for the PRIME Project is scaled to the risks and adverse impacts anticipated for
the Project. If promptly addressed, and using an understandable and transparent processthat is gender responsive, culturally appropriate and at no costs and without retribution,
the concerns and complaints of potentially affected people will usually be resolved.
The GM process is not a substitute for, or meant to impede access to, regular legal process
but provides a simpler mechanism for complaint resolution. The GM will as far aspracticable, try to resolve complaints and/or grievances on terms that are mutuallyacceptable to all parties. When making a complaint and/or grievance, all parties must act
at all times in good faith and should not attempt to delay and/or hinder any mutuallyacceptable resolution.
If an Aggrieved Person (AP) is not satisfied with, or has a complaint about, an aspect of
the Project (e.g. such as the mitigation or assistance provided) they have the right to lodge
a grievance. While every effort should be made to resolve conflicts by mutual agreementof the parties involved, in some cases, arbitration and adjudication on disagreements andconflicts by an external mediator will be required.
For consistency, the GM for the PRIME Project is in-line with other GM instruments
implemented in FSM under WB funded projects. This GM process is set out in Table 6-1
for grievance redress of social and environmental matters relating to the PRIME Project.
Table 6-1: PRIME Project Grievance Mechanism Process

Step

Process

1

The Aggrieved Party (AP) takes their grievance to the PRIME Project
Implementation Unit (PIU) State Focal Point, Contractor, or contact through the
FSM DoFA website or email.
Relevant case information is recorded (e.g. Grievance Form, maps, notes ofmeetings, photos, etc).
All grievances (both construction and non-construction related, and thoserelated to SEA/SH/GBV) are to be forwarded to the PIU State Focal Point forscreening and record keeping.

Any time

2

Upon receipt of the grievance the PIU State Focal Point is to screen thegrievance to assess whether it is related to the PRIME Project, andenvironmental and social issues.
Non-eligible grievances (i.e. those not Project related) are then to be referredto the relevant agency to follow up, if appropriate.

Within 1 day ofgrievancelodged3

The PIU State Focal Point will endeavor to resolve any complaint/issue
immediately, both construction and non-construction related grievances.
If satisfactorily resolved the incident and resultant resolution/corrective action
will be logged and reported to the PIU Project Manager, and copied to theCentralized Implementation Unit (CIU) (Program Manager and Safeguards
Team).

Within 2 weeks
of grievancelodged4

If unsuccessful (i.e. AP is not satisfied), the PIU State Focal Point will refer the
AP to the PIU Project Manager and the CIU Program Manager and Safeguards
Team to address and resolve the complaint.
The proposed corrective action is to be reported back to the AP for agreement.

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Step

Process

Duration

5

Where the complaint has not been resolved, the PIU Project Manager will refer
the grievance to the DoTC&I Project Management Unit (PMU) Manager for
his/her action/resolution.
The PIU Project Manager will log the details of issue and resultant resolution
status (copy CIU Program Manager and Safeguards Team).

6

If the matter remains unresolved, or the AP is not satisfied with the outcome,the DoTC&I PMU Manager refers the matter to the Project Steering Committee(PSC) for a resolution, cc’ing the PIU Project Manager. The PIU ProjectManager will log details of issue and resultant resolution status (copy CIU
Program Manager and Safeguards Team).

Within 1 monthof grievancelodged7

Once the agreed corrective actions are implemented, and the PIU ProjectManager notifies the claimant of the result in writing.

Within 1 weekof resolution

8

If it remains unresolved or the complainant is dissatisfied with the outcome
proposed by the PSC, the AP may refer the matter to the appropriate legal or
judicial authority. A decision of the Court will be final.

Within 3
months ofgrievancelodged (where
possible) orotherwise asagreedbetweenparties during
the process.

Steps 1 to 5 should be undertaken immediately (i.e., as soon practicable). Where thematter is referred to the PIU Project Manager, a resolution should be sought within two
weeks. If unsuccessful and the matter is referred to the Project Steering Committee(PSC), this should occur within a month. The PIU Project Manager shall report back theoutcome of the resolution to the AP within one week total of the corrective action occurring.
The PIU State Focal Point will be the grievance focal point and receive, record and reporton Project related concerns. If the complaint/grievance relates to a Contractor activity, theProject will ensure the Contractor remedies any damage, pays compensation for damage
or loss, etc. Use of community leaders and customary methods of conflict resolution is
encouraged and utilized if and when appropriate – on a case-by-case basis.
A complaints register will be maintained and will show the details and nature of thecomplaint, the complainant’s name, the date and actions taken as a result of theinvestigation (outlined further below).
Any grievance related to corruption, any unethical practice including human trafficking,
GBV, prostitution etc needs to be managed confidentially through the following process:(i)

The AP take their grievance to the relevant PIU State Focal Point whom will
immediately notify and refer the grievance to the Municipal, State and/or National
Police and to a service provider who can support the survivor.

(ii) The PIU State Focal Point notifies the PIU Project Manager whom notifies the
DoTC&I Project Management Unit (PMU) and CIU (Program Manager andSafeguards Team), ensuring that all personal details are anonymous.
(iii) If the grievance includes human trafficking, prostitution and other similar illegal
activities of this nature the PIU Project Manager will notify the State and National
legal offices (e.g. Department or Justice) and report the incidence.

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Stakeholder Engagement Plan(iv) Resolution of these grievances will be the responsibility of the legal systems withineach state and or national agencies as dictated by state and national law. In thesecases the Project’s grievance mechanism will ensure the above due diligence isenacted and due process is documented with the grievance given a complaint
number and recorded. Confidentiality associated with all criminal cases must becompliant and follow State and National laws.
The PIU Project Manager will review and amend the GM process, where appropriate andmake adjustments to consultations, the GM, community engagement, Project
implementation and other aspects as necessary to avoid future complaints and grievances
if and when required.

6.3

Disclosure of Grievance Mechanism
It is important to ensure that all stakeholders including local authorities and community
members in the vicinity of the identified works are informed of the Project ’s GM process
throughout the full duration of the PRIME Project including construction and nonconstruction components such as during preparation of any works specificmanagement/land access plans, and prior commencement of any civil works.
This information should include their rights regarding potential land/asset impacts andenvironmental degradation, the grievance process, and guidance on relevant steps tolodge a complaint.
The Grievance Process is to be introduced during all stakeholder engagement activities
and on websites including stakeholder consultation meetings to ensure that all relevant
stakeholders are aware of this procedure and the specific steps to be taken for lodging acomplaint.
The GM, along with key E&S documents (such as frameworks, land access plans,management plans, ESIAs) prepared for the Project will be publicly disclosed on relevant
websites (www.worldbank.org and www.dofa.gov.fsm), in draft and final.
Prior to the start of construction activities, signs will be erected at the work sites (in theappropriate local language) providing the public with updated Project information andsummarizing the GM process including contact person details.

6.4

Record Keeping and Reporting of Grievances

6.4.1

Grievance Record Keeping
All complaints or grievances submitted will require the completion of a Grievance Claim
Form which will include the following information:(i)Name of the complainant;(ii) Address (including village name);(iii) Name of the person filling in the Grievance Claim Form (if not the complainant);(iv) Full description of complaint issue, including background, sketches and maps
where appropriate;(v) Description of the requested corrective action;(vi) Date of grievance submission; andDecember 2020

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Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan(vii) Signature of complainant, the person filling in the form and the person who received
the form.
If assistance is required, the claimant can request help with a verbal grievance to complete
the form from the Contractor or PIU State Focal Point (where appropriate). Grievances
claim forms can also be submitted electronically through the FSM DoFA website or email.
Personal details can remain anonymous.
Each grievance record is to be allocated a unique number, reflecting year and sequenceof received complaint (e.g. 2021-01, 2021-02 etc). Complaint records (letter, email, recordof conversation) should be stored together electronically or in hard copy. Eachcomplaint/grievance is assigned a specific person responsible for its management andclose out.
All grievances (both construction and non-construction related, and those related to
SEA/SH/GBV) are to be either directly received by the PIU State Focal Point or forwarded
to the PIU State Focal Point (i.e., should grievances be received by the Contractor forconstruction related complaints).
Upon receipt of the grievance the PIU State Focal Point is to screen the grievance toassess whether it is related to the PRIME Project or environmental and social issues. Noneligible grievances (i.e. those not Project related) are then to be referred to the relevant
agency to follow up, if appropriate. If the complaint is related to SEA/SH/GBV, the relevant
GM (once developed) is to be followed including the involvement of local GBV service
providers.
Language barriers and insufficient literacy levels shall also not prevent any persons fromlodging a complaint. The Grievance Claim Form shall be written in English and theappropriate language for that FSM State, and disclosed during consultation.
Complaints or grievances are to be recorded in a Complaints Register held locally by the
PIU State Focal Point with a copy also kept centrally by the CIU Safeguards Team. The
register is to clearly indicate whether an issue has been resolved or is still outstanding.
The following records generated by this procedure will be stored in hard copy at the PIU
State Focal Point office and in electronic format:•

Grievance Claim Forms;•

Letters of request;•

Memorandums of field investigations, consultations and meetings; and•Photographs, maps, drawings.

If an issue has been resolved, the register will include the following information:•

Completed Grievance Resolution Form;•

Action taken (including evidence of action taken, i.e. photographs, receipts, etc.);•

Date of resolution; and•Signature of complainant and person responsible for issue resolution.

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6.4.2

Reporting and Evaluation
A report on the status of all reported grievances will need to be provided by the PIU ProjectManager to the DoTC&I PMU and CIU Safeguards Team on a monthly basis. This
information is also to be included in the Project’s regular reporting requirements to the WB.
The scope of this regular grievance reporting shall include:•

Total number of complaints/grievances received.

•

Total number resolved.

•

Total number under investigation/not yet resolved.

•

Total number not yet resolved and also exceeds the recommended close out time of
1 month or 3 months.

•

Short paragraph on any significant grievances currently not yet resolved and any
risks to Project implementation.

If there are more than 30 complaints/grievances recorded, the PIU Project Manager may
decide to investigate any patterns or repetition of issues that need addressing. The PIU
Project Manager may decide to get an independent consultant to review and provide
advice.

6.4.3

Contact Details
Anyone can ask for information on the Project, express a concern, make a complaint(grievance) or get in touch with the Project for any reason. Complaints/concerns can beanonymous and are to be treated confidentially.
Specific persons and contact details both nationally and at the State level will be identified
as the Project develops, communicated where ever the GM is presented and at suitablelocations in the vicinity of physical works, and updated accordingly throughout the Project.
.

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7.

Resources and Responsibilities for Implementing
SEP

7.1

Stakeholder Engagement Resources and Responsibilities
The successful implementation of the SEP requires full participation of Project relevant
implementing agencies in collaboration with National, State and Municipal Government
Officials. The responsibility to implement all commitments in the SEP along with any works
specific procedure plans/reports prepared will be distributed between these stakeholders.
The relevant institutional structures to be either utilized (for existing institutions) or
established for the PRIME Project including roles and responsibilities are outlined in the
ESMF and RF and shown in Figure 7-1.

Figure 7-1: Implementation arrangements for the PRIME Project.

The management, coordination and implementation of the SEP and its integral tasks willbe the responsibility of the Project Implementation Unit (PIU) with support from theCentralized Implementation Unit (CIU) Safeguards Team.
The proposed organizational structure and management functions for the stakeholder
engagement function for the PRIME Project is described below. While the DoTC&I and
DoFA may decide to adapt this structure according to its needs and funding, it isemphasised that the various components listed and described below should be
represented in the organizational structure in order to successfully implement the SEP:•

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PIU Project Manager - responsible for overseeing and coordinating all activities
associated with stakeholder engagement;

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7.1.1

•

PIU Project Officer - to provide assistance and support to the Project Manager.

•

PIU State Focal Points – responsible for implementing State level stakeholder ancommunity engagement activities including for specific Component 2 works.

•

PIU Administration - responsible for the management of all database, document
control and logistics activities and integration/support/interaction between with otherdepartments/agencies or projects.

•

CIU Safeguards Team – responsible for preparing and updating stakeholder
engagement plans according to Annual Work Plans, preparing TOR for specialist
support where required, support to PIU Project Manager to coordinate and deliver
stakeholder engagement and public communications about the projects, GM,
environmental and social assessments, support for participatory design approaches
etc.

•

Design Team – responsible for incorporating the principles of stakeholder-led
design through participatory design approaches.

•Technical Advisors – all consultants are required to implement the SEP in relation
to their own work program with the support of PIU and CIU.

•

Civil Works Contractors – responsible for undertaking stakeholder engagement
specific related to physical works construction.

PIU Project Manager and Project Officer
The PIU will be initially staffed with a PIU Project Manager and Project Officer based in
Pohnpei (National Government DoTC&I) with additional PIU support to be recruited (suchas State level or administrative support) as required.
The PIU Project Manager will be responsible for working collaboratively with all national
level stakeholders and overseeing all State level stakeholder consultation activities withsupport from PIU State Focal Points.
The PIU Project Manager will also be responsible for the following tasks in relation to
stakeholder engagement, with support from the CIU Safeguards Team as required,depending on appropriate capacity, skill sets and experience:•

Approve the content of any future revisions to the SEP or task-specific or works
specific SEP;•

Implement and monitor all stakeholder engagement strategies/plans for the Project;•

Approve prior to release all materials used to provide consultation information for
the Project (such as introductory letters, Project summary documents, meeting
agendas, Powerpoint materials, brochures etc);•

Approve and facilitate (with support from the CIU Safeguards Team and/or external
consultants as required) all stakeholder engagement events and disclosure ofmaterial to support stakeholder engagement events in Pohnpei;•

Participate either themselves, or coordinate State Focal Points during all face-toface stakeholder meetings;•

Review and sign-off minutes of all engagement events; andDecember 2020

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Oversee the maintenance the stakeholder database.

Efforts are to be made to keep stakeholders informed on Project progress including
establishing a direct line of communication between to the PIU Project Manager as the key
stakeholder contact points. The PIU Project Manager can then direct stakeholder contact
to any other appropriate Project implementation groups (e.g. PIU State Focal Point, CIU
Safeguards Team, design consultants, E&S consultant and Contractor/s) as appropriate.
This direct line of contact to the PIU Project Manager will allow for on-going updates anddiscussions outside of formal consultation activities and allow for stakeholder concernsand suggestions to be taken into account as they arise.
The Project Officer is to provide assistance and support to the Project Manager on theabove.

7.1.2

PIU State Focal Points
A focal point in each State will be appointed by the PIU to work on and manage day-to-day
activities for the PRIME Project including stakeholder engagement such as coordinating
implementation of specific Component 2 works. The PIU State Focal Point is likely to beappointed from within the State Department of Transport and Infrastructure (or Departmentof Transport and Public Works’ in Chuuk and Yap).
The PIU State Focal Point will report directly to the PIU Project Manager, and act as the
key contact person for stakeholder enquires in each State with oversight from the PIU
Project Manager, and CIU Safeguards Team, as appropriate.
Any PIU State Focal Points appointed should be suitably qualified with goodcommunication skills to undertake a range of stakeholder engagement activities and be
appropriately trained in the needs of the Project.
The PIU State Focal Point will also be responsible for the following tasks:

7.1.3

•

Implement all State level stakeholder engagement related activities for the Project,under the supervision of the PIU Project Manager and CIU Safeguards Team;•Manage the grievance mechanism at the State level, including receiving, screening,
resolving for forwarding grievances (e.g. to PIU Project Manager, CIU Safeguards
Team or others), as appropriate;•

Interact with related and complementary support activities that require ad hoc or
intensive stakeholder engagement (community development and landacquisition/resettlement planning and implementation);•

Act as mediator between the Contractor and stakeholders; and•Proactively identify stakeholders, Project risks and opportunities, with support fromthe CIU Safeguards Team, and inform the PIU Project Manager to ensure that thenecessary planning can be done to either mitigate risk or exploit opportunities.

PIU Project Assistant
The PIU will require a Project Assistant to be recruited to provide support to the Project byensuring all administrative requirements are managed effectively. Main responsibilities are
to include:•

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Document management, including capture and filing (physical and electronic) of
stakeholder documents and records.
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•

7.1.4

Database management, including:oContinuously update stakeholder information (contact details, organizational
details, designation, engagement activities); andoContinuously update grievance information (grievance records, grievance
database, agreements, meeting registers).

•

Logistics management;•

Support with arranging accommodation and traveling where required; and•Assist with printing of materials to be used during stakeholder meetings (posters,
pamphlets, Project Summary Documents, letters, attendance registers, maps,
newsletters etc).

CIU E&S Safeguards Support
The CIU Safeguards Team currently undertakes a range of stakeholder engagement
activities as part of its WB portfolio responsibilities, and has existing relationships with amany of stakeholders in each State which will be important to utilize for the PRIME Project.
In relation to implementation of the SEP, the PIU will require support from the CIU
Safeguards Team in particular, for capacity building and E&S technical support throughout
the Project and to ensure the SEP is implemented and updated appropriately and isconsistent with the requirements of ESS10. The CIU Safeguards Team is to also ensurethat vulnerable and disadvantaged, women and those without access to technology (e.g.
websites, social media and radio) are also engaged as part of the Project.
The CIU Safeguards Team will be responsible for storing data (including grievancerecords), collating and interpreting stakeholder feedback and providing details to thedesign team.
The CIU Safeguards Team are responsible for reviewing, updating and monitoring theimplementation of the SEP, including preparation and oversight of task specific and works
specific SEP.
The CIU Safeguards Team may need additional social and environmental safeguard
support to implement the growing WB portfolio in FSM including the PRIME Project. This
could either be by way of engaging external E&S consultants or recruiting State levelsupport (either to support or supplement the PIU State Focal Points).
The CIU Safeguards Team will also support with outreach and public communications.

7.1.5

Designers and Technical Consultants
These specialists will be responsible for implementing the SEP for their scope of work, andworking with the PIU and CIU to ensure the right stakeholders are identified and involvedin their work program. They will assist in preparing task specific SEP. Design teams will
be involved in participatory design approaches using Good International Industry Practicefor stakeholder engagement.

7.1.6

Civil Works Contractors
The Contractor engaged to undertake road works construction will be responsible forundertaking stakeholder engagement related to construction of the specific physical works.
The scope of stakeholder engagement will be documented in the CESMP and is to include:

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Support the PIU State Focal Points in engaging with stakeholders relating tocommunicating the scope and timing of works (either by attendance at meetings,
installation of notice boards, door knocks/letter drops, etc.);•

Negotiation with landowners/users in relation to temporary use of land required forconstruction relation activities (e.g. laydown and storage/stockpile areas, amenities,etc.), and assessment of temporarily used land after reinstatement/restoration to acondition acceptable to the land owner;•

Negotiation with landowners regarding relating/reinstalling physical assets (such as
fences, walls etc) located directly within the Project footprint; and•Receiving complaints and grievances by stakeholders and forwarding to the PIU
State Focal Point during works construction, and resolution of grievances if they are
related to the Contractor (in coordination with the PIU).

December 2020

Final

66

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

8.

Monitoring and Reporting

8.1.1

Monitoring and Evaluation
Monitoring and evaluation is essential to ensure successful implementation of theconsultation program as outlined in this SEP and allow the Project to respond to identified
issues and alter the schedule and nature of engagement activities to make them more
effective.
The PIU, with support from the CIU Safeguards Team, will be responsible for establishinga monitoring program that will monitor, measure, and assess the implementation andoverall effectiveness of stakeholder consultation and participation activities.
The PIU will maintain a database of stakeholder engagement activities including public
consultation, disclosure and grievances throughout the Project which is to be madeavailable for public review on request. The following data will be used to monitoring theimplementation of the SEP:•

Issues and management responses linked to minutes of meetings;•

Monthly reports;•

Informal feedback from key stakeholder groups; and•Complaints/Grievance Register.

The success of the SEP is to be measured by how well it can achieve the overall objectiveof meaningful and inclusive engagement and consultation with all Project stakeholders. In
addition the following key indicators are also to be evaluated:

8.1.2

•

Level of understanding of the Project stakeholders;•Annual grievances received and how they have been addressed and time taken to
resolve; and•Level of involvement of PAPs and vulnerable groups.

Internal Reporting
Internal monitoring is to be reported monthly for the separate physical works, consolidated
and summarized as part of quarterly monitoring for the PRIME Project.
The following stakeholder engagement activities are to be recorded as part of the monthly
monitoring report.
•

Stakeholder engagement activities conducted during each month;•

Public outreach activities (meetings with stakeholders and newsletters);•

Entries to the grievance register;•

New stakeholder groups (where relevant); and•Stakeholder engagement activities planned for the next month, and beyond (whereappropriate).

.

December 2020

Final

67

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Appendix A PRIME Project Summary Document

December 2020

Final

FSM PRIME Project: E&S Assessment & Instruments
Consultation Project Summary Document

PRIORITISED ROAD INVESTMENT AND MANAGEMENTENHANCEMENT (PRIME) PROJECT
Environmental & Social Assessment – Summary Document
Introduction
The Prioritised Road Investment and Management
Enhancement (PRIME) Project is a World Bank (WB)
funded project that will enhance the resilience of the
primary road network in FSM to potential climaterelated impacts and natural hazards or events.
The Project will fund the feasibility, design andconstruction of a range of physical works on priority
road assets. The scope of works has not yet been
determined, but works are expected to largely bewithin the existing road corridor, and may include:• Road improvements and resurfacing;• Bridge, crossing and causeway improvements or
replacement;

implementation have not yet been determined. Key
initial documents will include:• E&S Management Framework• Resettlement Framework• Labor Management Procedures• Stakeholder Engagement Plan
• Other documents (e.g. Generic ESMP, E&S
Commitment Plan etc).
The methodology for the E&S Assessment includes:• Identifying gaps in knowledge and information;• Filling gaps based on sourcing existing data andfield data collection in each State;• Drainage improvements;• Initial
Stakeholder
Engagement
andConsultation to introduce the PRIME Project;• Coastal protection and slope stabilisation;• Develop labour management procedures;• Vegetation and scour protection etc• Prepare the draft E&S Instrument (framework)
documents;

The initial stage of the PRIME Project is an
Environmental and Social Assessment, which will be
undertaken by Argo Environmental Ltd (ARGO).
The next stages will include a Climate Resilient Road
Strategy (CRSS) and Vulnerability Assessment (VA)
which will determine the specific physical works to beundertaken, followed by concept and design for each
sub-project, and site-specific E&S management
plans. These studies will be undertaken throughout
2020/2021 by other consultants engaged by DTC&I.

Environment & Social Assessment
Argo Environmental Ltd (ARGO) has been engaged
by DTC&I to undertake the Environmental & Social(E&S) Assessment, and prepare E&S Instruments for
WB appraisal. ARGO’s focus is on preparing key
E&S ‘framework’ documents, as the specific sites for

Version: Rev0 (August 2020)• Undertake a second round of consultation topresent the draft E&S framework documents;• Finalise and publicly
framework documents.

disclosethe

E&S

Purpose of Initial Consultation• Inform key stakeholders of the PRIME Project;• Acquire information to develop E&S framework
documents; and• Provide stakeholders an opportunity to express
opinions/concerns, and for these to be taken into
account in developing the E&S documents, andDTC&I management decisions.
Regular engagement with stakeholders by DTC&I
and their consultants will be undertaken throughout
the full duration of the PRIME Project, including
specific sub-projects (once known).

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Appendix B Presentations from Project preparation
consultation meetings

December 2020

Final

FSM PRIME PROJECT:

Environmental & Social Safeguards Assessment and Instruments
Initial Stakeholder Consultation Meeting – Sep 2020

Overview of Meeting Agenda» Welcome & Introductions» PRIME Project Overview» E&S Assessment – Purpose and Scope» E&S Assessment – Approach & Methodology» Stakeholder Engagement & Consultation» Next Steps and Timing» Other Matters

2

FSM PRIME Project - Overview» Prioritised Road Investment and Management Enhancement (PRIME) Project is World Bank (WB)
funded aimed at enhancing the resilience of the primary road network to potential climate-related impacts
and natural hazards or events in all four FSM States (incl. Kosrae, Pohnpei, Chuuk and Yap).
» Project will fund the feasibility, design and construction of a range of physical works on priority road assets expected to largely be within the existing road corridor.
» Scope of works has not yet been determined. The following are examples of the types of works expected:••••

Road improvements and resurfacing/resealing etc;
Bridge, crossing and causeway improvements or replacement;
Coastal protection, slope stabilization, vegetation and scour protection;
Drainage improvements etc» The initial stage of the Project is an Environmental & Social assessment being undertaken by Argo
Environmental Ltd» Next stages of PRIME Project will include:•••

Climate Resilient Road Strategy (CRSS) and Vulnerability Assessment (VA) to determine the specific physical works
Design work for each sub-project (i.e. sites of physical works)
Site-specific E&S management plans to be prepared for discrete sub-projects (once known)» These other studies will be undertaken throughout 2020/2021 by other consultants engaged by DTC&I.
3

E&S Assessment – Scope and Methodology» Argo Environmental Ltd (ARGO), a NZ-based international environmental consultancy has been engaged
by DTC&I to undertake to prepare E&S Instruments for WB appraisal.
» ARGO’s focus will be on preparing key E&S ‘framework’ documents as the specific sites for implementation
have not yet been determined. Key initial documents will include:••••

E&S Management Framework
Resettlement Framework
Labor Management Procedures
Stakeholder Engagement Plan (incl. Grievance Mechanism)» The methodology for the E&S Assessment includes:••

Identifying gaps in knowledge and information
Filling gaps based on:
 Sourcing existing data, reports and information
 Field survey to collect baseline data Feedback during stakeholder engagement and consultation

•
•
•
•

Initial Stakeholder Engagement and Consultation to introduce the PRIME ProjectPrepare the draft E&S Instrument (framework) documents;
Undertake a second round of consultation to present the draft E&S framework documents;
Finalise and publicly disclose the E&S framework documents.

4

E&S Assessment – Data Requirements» Currently acquiring data for primary road network including:
•
•
•
•
•
•
•
•
•

General spatial (GIS) data (e.g. road network, topography, basemaps, infrastructure etc)
Environmental and ecological data (including freshwater, coastal/marine and terrestrial
habitats & land cover)Social data (including settlements, land use, sensitive receptors, cultural sites,
vulnerable groups, high risk traffic areas)
Legal road easement and land tenure information
Natural hazard & soil and erosion data
Assets or properties encroaching on road easement; land acquisition requirements
Aggregate sources (e.g. quarries) & potential waste material dump sites
Hazardous material or potentially contaminated sites
Stakeholder engagement requirements» We are getting in touch with relevant groups who hold much of this existing data
» Where the data doesn’t exist in a usable format, we will be filling gaps during thefield survey» A database of the compiled data will be prepared as part of this Project5

Initial Stakeholder Consultation» Purpose of this initial round of stakeholder consultation•••

Inform key stakeholders of the PRIME Project
Acquire information to develop E&S framework documents
Provide stakeholders an opportunity to express opinions/concerns tobe addressed in developing the E&S documents and DTC&I
management decisions.

» Regular engagement with stakeholders by DTC&I and theirconsultants will be undertaken throughout the PRIME
Projectincluding specific sub-projects (once known)» Draft E&S Framework documents will be presented to
stakeholders during consultation in Oct 2020 (TBC)» A grievance mechanism is being developed which provides amechanism for complaints, issues or disputes to be addressed
and resolved.

6

Kosrae – Scope of PRIME Project» The road extent to be considered under
the PRIME Project includes:•

Primary Road Network + Roads ofStrategic Importance» Key initial questions / considerations:•

Are there sections of the road where you
expect improvements are needed to
improve resilience to climate related
impacts?

•

Any other known issues / considerations
along the primary road network?

7

Initial Priority Sub-Project (Lelu Improvement)» Initial priority ‘sub-projects’ have been identified by
DTC&I (1x in each state) that are likely to be party ofthe scope of works» For Kosrae this is improving the Lelu Causeway» Any known issues / considerations you would like toraise regarding this causeway?

8Pohnpei – Scope of PRIME Project» The road extent to be considered
under the PRIME Project includes:•

Primary Road Network + Roads ofStrategic Importance» Key initial questions /considerations:•

Are there sections of the road where
you expect improvements areneeded to improve resilience toclimate related impacts?

•

Any other known issues /considerations along the primaryroad network?

9

Initial Priority Sub-Project (Awak Bridge replacement)» Initial priority ‘sub-projects’ have been identified by
DTC&I (1x in each state) that are likely to be party ofthe scope of works» For Pohnpei this is replacing Awak Bridge» Any known issues / considerations you would like toraise regarding the replacement of this bridge?

10Chuuk (Weno) – Scope of PRIME Project» The road extent to be considered
under the PRIME Project includes:•

Primary Road Network + Roads ofStrategic Importance» Key initial questions /considerations:•

Are there sections of the road where
you expect improvements are needed
to improve resilience to climate
related impacts?

•

Any other known issues /considerations along the primary road
network?

11

Initial Priority Sub-Project (Airport to Pou Bay Bridge Road Improvement)» Initial priority ‘sub-projects’ have been identified by
DTC&I (1x in each state) that are likely to be party ofthe scope of works» For Chuuk this is improving the Airport to Pou Bay
Bridge Road
» Any known issues / considerations along this section ofroad you would like to raise?

12

Yap – Scope of PRIME Project» The road extent to be considered under the
PRIME Project includes:•

Primary Road Network + Roads of Strategic
Importance» Key initial questions / considerations:•

Are there sections of the road where you expect
improvements are needed to improve resilience toclimate related impacts?

•

Any other known issues / considerations along the
primary road network?

13

Initial Priority Sub-Project (Manta Bay Bridges)» Initial priority ‘sub-projects’ have been identified by
DTC&I (1x in each state) that are likely to be party ofthe scope of works» For Yap this is improving/replacing the Manta Bay
Bridges» Any known issues / considerations you would like toraise regarding these upgrades to these bridges?

14

Thank You
Thank
You
/
Questions?
Questions / Comments / Feedback?

FSM PRIME PROJECT:

Environmental & Social Assessment and Instruments
Stakeholder Consultation Meeting – November 2020

Overview of Meeting Agenda» Welcome & Introductions» Brief PRIME Project Overview (Refresh & Update)» Key Outcomes of E&S Baseline Assessment» Overview of Environmental & Social Management Framework» Overview of Resettlement Framework» Stakeholder Engagement and Consultation» Next Steps and Indicative Schedule» Questions / Feedback
Purpose of Meeting» To provide an update on progress, scope and timing of the PRIME Project.
» To outline proposed key principles of E&S framework documents and ‘strategies’ to screen and manage
possible environmental and social impacts from any Project works (once they are identified).
» To receive comment and feedback from stakeholders, in order to complete draft E&S framework documents.
» To engage stakeholders in the development of these documents and management decisions for the Project.
2

FSM PRIME Project - Overview» Prioritized Road Investment and Management Enhancement (PRIME) Project will provide funds fortechnical assistance and institutional strengthening to improve the management of the road network in
relation to potential climate change impacts anticipated for the FSM.
» The World Bank (WB) funded Project will fund feasibility, design and construction of physical works toenhance the resilience of the primary road network to potential climate-related impacts and natural hazards/ events in all four FSM States (including Kosrae, Pohnpei, Chuuk and Yap).
» The three key components of the PRIME Project include:
1. Spatial and Sector Planning Tools (incl. Climate Resilient Road Strategy (CRSS) and Vulnerability
Assessment (VA), road asset management systems).
2. Climate Resilient Infrastructure Solutions (incl. Urgent Priority Works (e.g. Lelu Causeway, Awak
Bridge, Airport to Pou Bay Road & Manta Bay Bridges) and other physical works informed by the
VA/CRRS studies
3. Strengthening the Enabling Environment (e.g. E&S Frameworks, institutional strengthening,
regulatory reforms, capacity building etc)

3Expected Scope of PRIME Project» Project activities will primarily take place within existing primary road corridors, or immediately adjacent to
the road (e.g. improve erosion protection, drainage or safety features).
» Both primary roads and some additional secondary roads (of strategic and/or economic importance) will beassessed for climate vulnerability.
» Extent of roads included, determined by DoTC&I, in consultation with key State stakeholders & WB
» Only works on the primary roads will be funded under the PRIME Project. VA/CRSS improvement
recommendations on secondary roads to form part of future packages of work.
Yap

Chuuk

Pohnpei

Kosrae4Expected Scope of PRIME Project» Scope of physical works are expected to incl. (but not limited to):•Pavement and surface strengthening
 Maintenance, repair, rehabilitation or reconstruction of existing road pavement (incl.
sealed shoulders and raising road levels)•

Drainage improvements
 Longitudinal drainage, cross-drainage culverts, outfalls, subsoil drainage and cut-off
drains•Spot slope stabilization
 Modifications to cutting slope and fill embankments to reduce landslip risk, soil
bioengineering and biotechnical stabilization techniques and anchoring of unstable rockslopes•Rock wall revetment strengthening For protection of coastal road sections•

Improvements to causeways and bridges
 Repairs/reconstruction of crossings to provide safe, all weather access for vehicles andpedestrians•

Road safety improvements
 Traffic calming measures, guardrails, line marking and minor realignments

5

E&S Baseline Assessment – Scope and Methodology» The methodology for the E&S Baseline Assessment undertaken by ARGO included:••

Identifying gaps in knowledge and information
Filling gaps based on:
 Sourcing existing data, reports and information
 Field survey to collect baseline data Feedback during initial stakeholder engagement and consultation (Aug/Sep 2020)» E&S baseline assessment undertaken from Aug-Oct 2020 (now complete)» The following E&S data (either existing data or field survey) has been acquired to inform the PRIME
Project, to inform the development of the ESMF:
•
•
•
•
•
•
•

General spatial (GIS) data (e.g. road network, topography, basemaps, infrastructure etc)
Environmental and ecological data (including coastal/marine and terrestrial habitats & land cover)Social data (incl. settlements, land use, sensitive receptors, cultural sites, vulnerable groups, etc)
Legal road easement and land tenure information
Natural hazard, soil and erosion data
Key assets or properties encroaching on road easement; land acquisition requirements
Aggregate sources (e.g. quarries) & potential waste material dump sites» A number gaps still exist in the data which have been identified.
» A database of the compiled data is being developed to assist with assessing E&S risk.

6

E&S Constraints Mapping (Kosrae)» Data & info collected during baseline resource
assessment, informed the development of an E&S
constraints mapping exercise for each State.
» E&S Constraints mapping identified E&S sensitive
receptors (e.g. buildings, structures, infrastructure,protected areas etc) in close proximity to primaryroad corridor.
» Where there are particularly sensitive sites thesewere identified as part of a risk assessment, inorder to inform the VA/CRRS & design» Note: these locations are indicative only and further
investigation will be undertaken in the vicinity of
specific works sites.

7

E&S Constraints Mapping (Pohnpei)» Data & info collected during baseline resource
assessment, informed the development of an E&S
constraints mapping exercise for each State.
» E&S Constraints mapping identified E&S sensitive
receptors (e.g. buildings, structures, infrastructure,protected areas etc) in close proximity to primaryroad corridor.
» Where there are particularly sensitive sites thesewere identified as part of a risk assessment, inorder to inform the VA/CRRS & design» Note: these locations are indicative only and further
investigation will be undertaken in the vicinity of
specific works sites.

8

E&S Constraints Mapping (Chuuk)» Data & info collected during baseline resource
assessment, informed the development of an E&S
constraints mapping exercise for each State.
» E&S Constraints mapping identified E&S sensitive
receptors (e.g. buildings, structures, infrastructure,protected areas etc) in close proximity to primaryroad corridor.
» Where there are particularly sensitive sites thesewere identified as part of a risk assessment, inorder to inform the VA/CRRS & design» Note: these locations are indicative only and further
investigation will be undertaken in the vicinity of
specific works sites.

9

E&S Constraints Mapping (Yap)» Data & info collected during baseline resource
assessment, informed the development of an E&S
constraints mapping exercise for each State.
» E&S Constraints mapping identified E&S sensitive
receptors (e.g. buildings, structures, infrastructure,protected areas etc) in close proximity to primaryroad corridor.
» Where there are particularly sensitive sites thesewere identified as part of a risk assessment, inorder to inform the VA/CRRS & design» Note: these locations are indicative only and further
investigation will be undertaken in the vicinity of
specific works sites.

10Anticipated E&S Impacts and Mitigation» Potential General Construction Impacts associated with possible physical works •Physical and Ecological Environment incl.
 water quality & sediment (e.g. as a result of uncontrolled discharges)
 terrestrial ecology (e.g. loss of biodiversity & habitat in construction footprints)
 freshwater & coastal marine ecology (e.g. loss of biodiversity & habitat in works footprints and from uncontrolled discharges)
 air & noise quality (e.g. due to noise from machinery/equipment, dust generation)
 hazardous substances and waste management (e.g. uncontrolled use and storage, disposal of used roading material) aggregate & asphalt suppliers (e.g. ensuring aggregate is sustainably sourced)•

Socio-Economic and Cultural Environment incl.
 land and asset loss (e.g. within the works footprint – a ‘participatory design approach’ to be adopted, discussed later) pedestrian & vehicular traffic (e.g. increased traffic movements)
 temporary disruption to existing essential services (e.g. power, water, telecom utilities) potential disruption to archaeology and cultural heritage resources (e.g. within the works footprint – ‘participatory design approach’) worker / community health & safety» Potential General Operational Impacts associated with possible physical works •Potential benefits – more resilient roads to climatic events, improved connectivity, more reliable access, reduced travel
time, enhanced safety of road users, etc» Environmental & Social Impacts – typical road related impacts (e.g. stormwater, traffic, safety etc)

» Specific potential impacts will be identified and assessed, and mitigation measures developed, once thephysical works have been identified.
11

Environmental & Social Management Framework» Purpose of ESMF is:••

To examine the risks and impacts of a project when it consists of aprogram of works (i.e. the risks cannot be determined until the works
have been identified).
Once the VA/CRSS studies have defined the physical works, theframework will guide development of E&S mgmt. plans and impact
assessments for the specific works.

» The key elements of the ESMF include:•••

Baseline resource assessment and E&S constraints mapping
E&S impact and risk assessment
E&S screening process for prioritization of works, inform design, anddetermine what ESIAs/ESMPs are required for each works» Works with ‘High’ E&S risks (that require costly/intensive management and mitigation) may be evaluated as
being a lower priority for inclusion under the PRIME Project (i.e. may not be included unless essential).
» Project emphasis on ‘participatory design approach’ to minimize E&S impacts.
••

Involves detailed consultations with communities and landowners during design phases (iterative process).
Communities and landowners presented with objectives of road improvements (e.g. water drainage issues), generaldesign options and implications/impacts, for feedback, preferences and acceptance.
12

E&S Risk Screening - ESMF
1. Initial E&S Risk Screening• identifies potential high-level E&S
risks and impacts
2. Detailed E&S Screening• preparation of ‘E&S Screening
Report’ as part of the preliminary
design process.
3. Further redesign of the works• to avoid/minimize E&S impacts, land
and/or asset loss, where practical.
4. Implementation of a Generic ESMP
• minor E&S impacts with works largely
within the existing road easement.
5. Preparation and implementation of aworks specific ESIA and ESMP
• moderate or high E&S impacts are
expected, and not suitably captured
in Generic ESMP.

13

Resettlement Framework» Purpose of Resettlement Framework is:••

To ensure Project Affected Person (PAPs) are provided with suitableassistance to maintain (or improve) their pre-Project living
standards, livelihood, and income earning capacity.
Once the VA/CRSS studies have defined the physical works, theframework will guide development of land access plans for the
specific works.

» The key elements of the RF include:
•
•

•
•
•

Outline principles to address any land/asset/livelihood impacts
E&S screening process for prioritization of works, inform design,and determine what Land Access Plans/Reports are required foreach works
PAP eligibility and entitlements
Process for securing land (if required)
Outline complaints and grievance process to resolve disputes andcomplaints from PAPs

14

Resettlement Framework – Key Project Principles» Minimization of impacts:
•
•
•
•
•

Works kept to existing primary road corridors however some minor realignments of existing roads or road assets (e.g.
bridges, causeways) may be included if technically required. There will be no new alignments to roads.
Severe land/asset/livelihood impacts will not be included (e.g. relocation of housing, permanent severe livelihood
impacts/land acquisition etc)
Design of prioritize works that have temporary impacts that can be easily mitigated.
Works will adopt a ‘participatory design approach’ with the respective landowners, users and communities to minimizesocial impacts.
Disruption to businesses will be avoided, and access maintained, where ever possible.

» Securing land access for Project works outside of road easement will be through either voluntary land
donation agreement/negotiation or land acquisition (e.g. for minor road adjustment or works such as
installation of new culverts or drainage improvements).
» Physical assets/structures will be relocated and/or reinstalled, where ever possible (e.g. fences, walls,
minor structures etc). If not possible/viable, a like-for-like replacement or compensation at replacement
cost will be provided (e.g. fruit trees, crops etc).
» Consultations and public participation will be ongoing throughout PRIME Project (e.g. planning, design,
implementation, construction and post-project etc). Affected people and communities in the vicinity of works
will be given advance notice of planned works schedules.
15

E&S Risk Screening – Resettlement Framework
1. Initial E&S Risk Screening• identifies potential high-level E&S
risks and impacts
2. Detailed E&S Screening• preparation of ‘E&S Screening
Report’ as part of the preliminary
design process.
3. Further redesign of the works• to avoid/minimize E&S impacts, land
and/or asset loss, where practical.
4. Preparation of either:• Land Access Due Diligence Report –in the event of no anticipatedland/asset impacts, OR• Voluntary Land Donation Report –impacts to land/assets but donationagreement/negotiation reached, OR• Resettlement Plan – impacts toland/assets
andcompensation
required.
16

Stakeholder Engagement and Consultation» Regular engagement with stakeholders throughout the full life of the PRIME Project••

Undertaking by Project team (incl. DoTC&I, DoFA, State representatives, Consultants)
Will include both overarching, and works specific, consultation» Emphasis on ‘participatory design approach’••

Local communities / affected landowners participate in design decisions related to road improvements that affect them.
Road improvement designs will prioritize works within the corridors of existing primary roads, and minimize the loss ofprivate property, where technically feasible.

» Stakeholder Engagement Plan:••

Presents and describes the stakeholder engagement activities to be undertaken throughout the full duration of the
PRIME Project including outlining the ‘participatory design approach’.
Is a dynamic document that will be periodically examined and updated where relevant throughout the Project.

» Grievance Mechanism :•Outlines a process for addressing and resolving complaints/grievances raised throughout the Project.

» Key Project documents, including E&S Framework documents (currently under preparation), will be publicly
disclosed (both draft and final versions).
» There will be lot of opportunities to be involved in this Project, and to express opinions, concerns etc (we are
only starting this process!)
17

Next steps and Indicative Schedule
Project Stage

Responsibility

Approx. Timing

Initial stakeholder consultation, E&S baseline assessment, and development of
E&S Framework documents (ARGO)GoFSM / ARGO

2020 (nearing
completion)

Public disclosure of Draft E&S Framework documents (WB/GoFSM)

GoFSM / WB

Dec 2020

Public disclosure of Final E&S Framework documents (WB/GoFSM)

GoFSM / WB

Early 2021

VA/CRRS studies to determine specific physical works proposed under PRIMEGoFSM /
Consultant (TBC)

Early-mid 2021

Preliminary design work for each physical works, including ‘participatory design’
consultations

GoFSM /
Consultant (TBC)

Late 2021-2022

E&S screening and management plans prepared for physical works

GoFSM

Late 2021-2022

Detailed design for each physical works

GoFSM /
Consultant (TBC)~2022 (TBC)

Commencement of construction activities

GoFSM /
Consultant (TBC)

TBC

Stakeholder engagement and consultation throughout Project

GoFSM /
Consultant (TBC)

Ongoing18

ThankYou
You / Questions?
Thank
Questions / Comments / Feedback?

Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Appendix C Summary of stakeholder engagement
activities during Project preparation

December 2020

Final

PRIME Project Preparation (ESA)
CONSULTATION SUMMARY – KOSRAE
Stakeholder
Type

State
Government
Departments/ Offices /Agencies /Authorities

Location

Key feedback/outcome of
consultation

July 30,
2020

KIRMA
OfficeMaps Submitted to
E&S Consultant

One-on-one
meeting

August 21,
2020

KIRMA
OfficeKIRMA agrees tocompile available
GIS data but
emphasize theneed to protectthese data and not
use them for any
other purpose
other than the
PRIME project.

Email &
telephone

Team meeting

August 26,
2020

Governor’s
Chief ofStaff’s
officeTeam agreed tohave the governor
sign off on theinvite letters to all
stakeholders andprovide venue forthe meeting.

Email &
telephone

Team meeting

September
01, 2020

Governor’s
Chief ofStaff’s
officeOfficial invite letterfor state andcommunity
leadership alongwith Agenda
drafted andapproved by teamConsultation
Type

Date

Telephone

One-on-one
meeting

KIRMA Administrator, Mr.
Blair Charley & Andy
GeorgeTelephone

Meeting to discuss firstround of consultation
meetings with state andcommunity leadership andsupport for field survey.

Andy George, Osamu
Nedlic, Betty Sigrah,
Director Livaie, & Nena
WilliamMeeting to finalize plans forfirst round of consultations
and approve draft agenda,
go over presentation,
finalize logistics for both
meeting days (Thursday
and Friday), and review
primary road network map

Andy George, Osamu
Nedlic, Betty Sigrah,
Director Livaie, & Nena
WilliamStakeholders Invited

Consultation Purpose

Stakeholder Attended

Notification

KIRMA Administrator, Mr.
Blair Charley

Meeting with KIRMA todiscuss maps and GIS data
requested by Argo.

KIRMA Administrator, Mr.
Blair Charley & Andy
GeorgeKIRMA Administrator, Mr.
Blair Charley

Meeting to go over gap
table and discuss need toaccess existing GIS data
soon from KIRMA to
support the PRIME project.

Andy George, State focal
points, Director Livaie, &Governor’s Chief of Staff
Mr. Nena William

Andy George, State focal
points, Director Livaie, &Governor’s Chief of Staff
Mr. Nena William

FSM PRIME_Consultation Summary_Kosrae 131120

Page 1Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Kosrae

Stakeholder
Type

Stakeholders Invited

Consultation Purpose

Key feedback/outcome of
consultation

Consultation
Type

Date

Location

Official Invite
letter fromtheGovernor’s
officeMeeting (Govt. joint)

September
03, 2020

Governor’s
Conference
Room

Refer Meeting
Notes

Telephone

One-one-one

September23, 2020

KIRMA
officeBlair commits tostart compilinginformation thisweek and share.

Stakeholder Attended

Notification

Governor’s office, Lt.
Governor, KIRMA,
Historic Preservation,
Kosrae Visitors Bureau,
Fisheries Development,
Department of Health,
Kosrae State Legislature,
Department of Finance &Administration, FSMTC,
Malem Municipal Mayor,
Lelu Town Mayor,
Tafunsak Municipal
Mayor, Department of
Education

Blair & Andy

for Kosrae provided by
ARGO in the presentation
Office of the Governor,
Office of the Lt. Governor,
Department ofTransportation &Infrastructure, Departmentof Finance &Administration, Departmentof Resource & Economic
Affairs with the divisions ofLand Management &Fisheries Development,
Kosrae Port Authority,
Department of Education,
Department of Health,
Kosrae State Legislature,
Kosrae Visitors Bureau,
KIRMA, HistoricPreservation, FSMTC,
Kosrae Utilities Authority,
Office of the Lelu Mayor,
Office of the Malem Mayor,
Office of the Tafunsak
Mayor, Office of the Utwe
Mayor,First round of consultation
with State government
leadership to:Andy George and Blair
Charley

Meeting to againemphasize the need toaccess the GIS data from•
Inform key
stakeholders of the PRIME
Project•
Acquireinformation to develop E&S
framework documents•
Providestakeholders an opportunity
to express
opinions/concerns to beaddressed in developing
the E&S documents andDTC&I management
decisions.

FSM PRIME_Consultation Summary_Kosrae 131120

Page 2Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Kosrae

Stakeholder
Type

Stakeholders Invited

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Date

Location

KIRMA soon as dateline isapproaching.

Key feedback/outcome of
consultation
First Zip folder
received.

Land Court Staff

Meeting to receive copies of
the Land Court Standard
Rules of Procedures forland acquisition,
registration, andadjudication and inform theLand Court staff about the
PRIME projectLand Court Clerk of
Court and secretary

Telephone

One-on-One

September
24th, 2020

KosraeLand Court

Standard Rules ofProcedures
received.

Andy George & Lupalik
Wesley (Division of Land
Management, DREA)

Meeting to inquire aboutroad easement andpotentially get copies of theeasement

Andy & Lupalik

Telephone

One-on-one

September
24th, 2020

Land
Manageme
nt officeCopy of adocument“Government
Access Use
Right”. A request
has been sent to
the AG’s office todraft a letter toshow that the
document is alegally-binding
document.

Director Hairom Livaie,
Department ofTransportation &Infrastructure and Mr. Bruce
Howell, ProjectManagement Office

Meeting to discuss thelocation, size of quarry (i.e.,
extractable volume,
infrastructure available (i.e.,crushers, sorters, etc),
grade of material (can it be

Director Hairom Livaie,
Department ofTransportation &Infrastructure and Mr.
Bruce Howell, ProjectManagement Office

telephone

One-on-one
meeting

October
16, 2020

DT&I Office

Email sent to
ARGO indicating
Mr. Bruce
Howell’sassessment of thegrade and qualityof localaggregates.
Basically, his

FSM PRIME_Consultation Summary_Kosrae 131120

Page 3

Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Kosrae

Stakeholder
Type

Stakeholders Invited

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Date

Locationused as roading
aggregate?)

Key feedback/outcome of
consultationassessment is that
local aggregatesare not suitable forroadingaggregates &aggregates usedin past roadpaving projects
were imported
from Asia.
Docs and photosof Puk Quarry, theonly quarry in
Kosrae that has arock crushingmachine andsorter were sharedwith ARGO.

KIRMA Administrator, Mr.
Blair Charley

Meeting to discuss numberof existing quarry sites in
Kosrae that have
Development permits.

KIRMA Administrator, Mr.
Blair Charley & Andy
Georgetelephone

One-on-one
meeting

October
16, 2020

KIRMA
OfficeA Map and tableshowing permitted
quarry sites in
Kosrae submitted
to Argo.

State focal point Mr. Osamu
Nedlic, State Focal Point
Ms. Betty Sigrah, andDirector Livaie

Meeting to discuss the 2ndround of stakeholder
consultation meeting in
Kosrae, particularly on
whether to hold separate
meetings for state andAndy George, Osamu
Nedlic, & Director Livaie.

Email &
telephone

Team meeting

October22, 2020

DT&I OfficeTeam agreed tohave one meetingfor allstakeholders. The
meeting is
tentatively

FSM PRIME_Consultation Summary_Kosrae 131120

Page 4Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Kosrae

Stakeholder
Type

Stakeholders Invited

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Date

Locationcommunity leadership as in
the 1st round.

Key feedback/outcome of
consultation
scheduled for
November 4th,
2020. Director
Livaie agreed toconfirm the datewith Governor
Sigrah. The teamalso agreed tohold off on
distributing or
announcing
meeting until thepresentation from
ARGO is received.

Andy George, State focal
points, Director Livaie, &Governor’s Chief of Staff
Mr. Nena William

Meeting to with the project
team to finalize plans for2nd consultation and toreview agenda and sample
invite letter from AGRO.

Andy George, Osamu
Nedlic, & Director Livaie.

Email &
telephone

Team meeting

October
28, 2020

DT&I Office

Agenda revised
and the teamagreed to have theofficial invite lettercome from theGovernor’s office.
The copy of theAgenda & sample
invite letter was
shared with Gov’s
Chief of staff.

Governor’s Chief of Staff

Briefly met to discuss theinvite letters forstakeholders and to makesure the letters are

Governor’s Chief of Staffand Andy George

Telephone

One-on-one

November
4th, 2020

Governor’s
Conference
Room

Final Invite letterdrafted and sharedwith ARGOFSM PRIME_Consultation Summary_Kosrae 131120

Page 5Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Kosrae

Stakeholder
Type

Stakeholders Invited

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Date

Location

Key feedback/outcome of
consultation

distributed soonest
possible.
Governor Sigrah, Lt.
Governor Nena, Director
Livaie, Andy George

Joined Director Livaie toupdate the Governor and
Lt. Governor on the statusof PRIME project prior to
the actual meeting on
Monday.

Governor Sigrah, Lt.
Gov. Nena, Director
Livaie, and Andy George

Email

Group
meetingNovember
6th, 2020

Governor’s
OfficeBoth Gov. & Lt.
Gov agreed toattend the g 2nd
consultation
meeting on
Monday.

Office of the Governor,
Office of the Lt. Governor,
Department ofTransportation &Infrastructure, Departmentof Finance &Administration, Departmentof Resource & Economic
Affairs with the divisions ofLand Management &Fisheries Development,
Kosrae Port Authority,
Department of Education,
Department of HealthServices, Kosrae State
Legislature, PMO, Kosrae
Visitors Bureau, KIRMA,
Historic Preservation,
Kosrae Land Court,
FSMTC, Kosrae Utilities
Authority, Office of the Lelu
Mayor, Office of the Malem
Mayor, Office of the
Tafunsak Mayor, Office of

2nd round of consultation
with State government andcommunity representatives.
The meeting was intended:

Governor Sigrah, Lt.
Governor Nena,
Department of
Resources & Economic
Affairs (DREA), Divisionof Fisheries
Development (DREA),
Department of HealthServices, Department of
Finance &Administration,
Department of
Education, Departmentof Transportation &Infrastructure, FSMTC,
Historic Preservation,
Kosrae Visitors Bureau,
Project Management
Office (PMO), Overseas
Development Assistance(ODA office), Malem
Mayor, Civil Society of
Kosrae, Kosrae Utilities
Authority, Kosrae Youth

Official Invite
letter fromtheGovernor’s
officeJoint Meetingof governmentandcommunity
stakeholders

November
9th, 2020

Governor’s
Conference
Room

Refer Meeting
Notes

FSM PRIME_Consultation Summary_Kosrae 131120••

To provide an
update onprogress, scope
and timing of the
PRIME Project.
To outline
proposed key
principles of E&S
framework
documents and‘strategies’ toscreen andmanage possible
environmental
and social
impacts from any
Project works(once they are
identified).

Page 6

Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Kosrae

Stakeholder
Type

Stakeholders Invited

Consultation Purpose

the Utwe Mayor, Senior
Citizens officers, KWA
officers, KYDA officers, Civil
Society of Kosrae officers,
Kosrae Consumers
Organization/lnter-Agency
Committee, Chamber ofCommerce, Kosrae Special
Parent Network (KSPN),
MMME, Adaptation Fund
Project Coordinator, RMC(Lelu, Malem, Tafunsak,Utwe), Council of Pastors,
Presidents of Municipal
Hamlets

Community
GroupsSenior Citizens officers,
KWA officers, KYDA
officers, Civil Society of
Kosrae officers, Kosrae
Consumers
Organization/lnter-Agency
Committee, Chamber ofCommerce, Kosrae Special
Parent Network (KSPN),
MMME, Adaptation Fund
Project Coordinator, RMC(Lelu, Malem, Tafunsak,Utwe), Council of Pastors,
Presidents of Municipal
Hamlets••

To receive
comment andfeedback fromstakeholders, inorder to complete
draft E&S
framework
documents.
To engagestakeholders in
the developmentof these
documents andmanagement
decisions for the
Project

First round of consultation
with community leadershipto:•Inform key
stakeholders of the PRIME
Project•
Acquireinformation to develop E&S
framework documents•
Providestakeholders an opportunity
to express
opinions/concerns to beaddressed in developing
the E&S documents and

FSM PRIME_Consultation Summary_Kosrae 131120

Stakeholder Attended

Notification

Consultation
Type

Date

Location

September
04, 2020

Governor’s
Conference
Room

Key feedback/outcome of
consultation

Development
Association, Kosrae
Women Association

Governor’s office, Lt.
Governor’s office, Kosrae
State Legislature, Pastor
Malem Church, Kosrae
Chamber of Commerce,
Aquaculture
Center(MMME), Civil
Society of Kosrae, Pastor
Lelu Church, Adaptation
Fund Coordinator,
Walunga Malem Hamlet,
Community Health,
Project Management
Office, Kosrae Women
Association, Senior
Citizens, DT&I, KIRMA,
Council of Pastor,

Official Invite
letter fromtheGovernor’s
officeMeeting (community
leaderships
joint)

Refer Meeting
Notes

Page 7

Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Kosrae

Stakeholder
Type

Public Utilities

Stakeholders Invited

Andy George, Director
Livaie, Mr. Fred Skilling(KUA Manager)

Consultation Purpose

Stakeholder Attended

DTC&I management
decisions.

Micronesia Red CrossKosrae Chapter, Youth(DREA)

Meeting to request for
updated data on electricpoles and other GIS data
available with KUAGreg Ribauw (KUA),
Director Livaie, & Andy
GeorgeFSM PRIME_Consultation Summary_Kosrae 131120

Notification

Consultation
Type

Email

One-on-one

Date

Location

August 26,
2020

KUA Office

Key feedback/outcome of
consultation

GIS coordinates ofelectric poles
provided by KUAPage 8

PRIME Project Preparation (ESA)
CONSULTATION SUMMARY – POHNPEIStakeholder
Type

Stakeholders Invited

Date

Location

Key feedback/outcome of
consultation

On-on-One
Briefing

Sept 2,2020

Governor’s
OfficeFull support andrecommends E&S
team work closelywith TC&I.

Email

Pohnpei teammeeting

Sept.
02,2020EPA Office

Consolidate data andinformation required.
Preparations forstakeholder meeting

FSM
Telecommunications
Corporations

Invitation

Social event

Sept. 15,
2020

Hide Away
RestaurantWill work with both
DTC&I and T&I
during planningphase.

Office of Social Affairs
Resource &Development;
Pohnpei Senior
Citizens

Office of Social
Affairs
Resource &Development;
Pohnpei Senior
Citizens

Email;
Official
invitation

1st
Stakeholder
meeting

Sept.17,2020

Governor’s
Conference
Room

Refer to meeting
notes

Office ofTransportation andInfrastructure (T&I)

T&I

Request for
Appointment

One-on-One
Briefing

Oct. 1,2020

T&I Office

T&I also conducting
their assessments.
E&S assessment
needs to go along
T&I assessment

U Municipal
Government

U Municipal
Government

Phone Call

One-on-One
Briefing

September
22, 2020

Lunch
Meeting

Supports the project
and will work T&I
during planning
phase

Governor’s office

EPA

Consultation Purpose

Stakeholder
Attended

Notification

Consultation
Type•
Outline/Introduce
PRIME Project

Governor’s office;
EPA

Request for
Appointment

EPA; DoFA•
Discuss potential
physical works on PrimaryRoad Network (incl. Lelu
Causeway)•
Outline intended
programme of work

State
Government
Departments /Offices /Agencies /Authorities;
Community
Groups and‘Other’
Stakeholders

FSM
Telecommunications
Corporations•
filledIdentify gaps to be•
Obtain feedback on
Project

FSM PRIME_Consultation Summary_Pohnpei 131120

Page 1Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Pohnpei

Stakeholder
Type

Stakeholders Invited

Consultation Purpose

FSM DTC&I;
Governor’s Office
T&I;
Department of Public
Safety;Office of Fisheries
and Aquaculture;
Kitti Municipal
Government;
Madolenihmw
Municipal
Government;
U Municipal
Government;
U Municipality;
Pohnpei Utilities
Corporation
State Governor’s
Office;Department of
Finance &Administration;
Madolenihmw
Municipal
Government;
EPA;•
To provide an updateon progress, scope and timingof the PRIME Project.
•» To outline proposed
key principles of E&S
framework documents and‘strategies’ to screen andmanage•possible
environmental and social
impacts from any Project

FSM PRIME_Consultation Summary_Pohnpei 131120

Stakeholder
Attended

Notification

Consultation
Type

Date

Location

Key feedback/outcome of
consultation

FSM DTC&I;
Governor’s Office;
ODO;
T&I;
Department of
Public Safety;
Office of Fisheries
and Aquaculture;
Kitti Municipal
Government;
Madolenihmw
Municipal
Government;
U Municipal
Government;
U Municipality;
Pohnpei Utilities
Corporation

Email;
Official
invitation

2nd
Stakeholder
meeting

October
12, 2020

Governor’s
Conference
Room

Refer to meeting
notes.

State Governor’s
Office;Department of
Finance &Administration;
Madolenihmw
Municipal
Government;
EPA;

Email;
Official
invitation

3rd
Stakeholder
meetingNovember
10, 2020

Governor’s
Conference
Room

Refer to meeting
notes.

Page 2Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Pohnpei

Stakeholder
Type

Stakeholders Invited

Department of
Resources &Development;
Nett District
Government;
Kolonia Town
Government;
PSQ;
Social Affairs Office;
T&I;
Overseas
Development
Assistance (ODA)
office.

Consultation Purpose

works (once they are
identified).
•» To receive
comment and feedback fromstakeholders, in order tocomplete draft E&S
framework documents.
•» To engage
stakeholders in thedevelopment of these
documents and management
decisions for the Project

FSM PRIME_Consultation Summary_Pohnpei 131120

Stakeholder
Attended

Notification

Consultation
Type

Date

Location

Key feedback/outcome of
consultation

Department of
Resources &Development;
Nett District
Government;
Kolonia Town
Government;
PSQ;
Social Affairs Office;
T&I;
Overseas
Development
Assistance (ODA)
office.

Page 3

PRIME Project Preparation (ESA)
CONSULTATION SUMMARY – CHUUKKey feedback/outcome of
consultation

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Date

Initial Stakeholders Meeting to:

FSM Telecommunications
Corporation

Request for
Appointment

One-on-One
Meeting

21-Aug2020

FSMTC

Refer to Meeting
Notes

Chuuk Public Utility Corp.

Request for
Appointment;
Email

One-on-One
Meeting

24-Aug2020

CPUC

Refer to Meeting
Notes

Governor’s Office,Request for
Appointment

One-on-One
Meeting

25-Aug2020

Governor’s
OfficeRefer to Meeting
Notes

DT&PW

Request for
Appointment,
Email

One-on-One
Meeting

25-Aug2020

DT&PW

Refer to Data
Gathered/ Emailregarding previous
road survey by
DT&PW

EPA

Request for
Appointment,
Email

One-on-One
Meeting

26-Aug2020

EPA

Refer to Data
Gathered/ GIS Info
on Hazard SItes,
Contour data

FSM Congress, Northern
Nomoneas Region;
Weno Municipality;
Chuuk Sanitation Office;Weno Municipality
Office/Council;
Weno Traditional Chief/
Village Representative.

Request for
Attendance

Weno
Stakeholders
MeetingAug. 28,2020

Weno
Municipality
Chamber

Refer to Meeting
Notes

FSMT Cable Corp.

Email

Email

29-Aug2020

n/aRefer to Email/ Data
Gathered/ As-Build

Stakeholder Type•
Project

Outline/Introduce PRIME•
Discuss potential physicalworks on Primary Road Network (incl.
Lelu Causeway)•
Outline intended
programme of work•
Identify gaps to be filled/
Request for data•

Obtain feedback on ProjectState Government
Departments / Offices /Agencies / Authorities/
NGOs / Community
Representatives

FSM PRIME_Consultation Summary_Chuuk 131120

Location

Page 1Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Chuuk

Stakeholder Type

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Date

Location

Key feedback/outcome of
consultation
for Fronthaul routeroad crossing

Chief, Elisius Akapito

Request for
Appointment,
Email

One-on-One
Meeting

31-Aug2020

Chuuk
Planning
OfficeRefer to Meeting
Notes•
Identify gaps to be filled/
Request for data

Chief, Peter Aten

Email

One-on-One
Meeting

Sept. 16,
2020

C&I Building

Scheduling
Scanning of Road
Easement
Documents

Initial Stakeholders Meeting to:

Department of Transport& Public Works;
Governor’s office;Commerce & Industry;
Land Management;
Chuuk Conservation
Society;
Chuuk Planning Office;Chuuk Public Utility
Corp.;
Chuuk Visitors Office;Chuuk Women’s Council;
Disaster Coordination
Office;Department ofAgriculture;
FSM Immigration &Labor;

Email; Request
for Attendance;
Letter Invitation

Joint
Stakeholders
Meeting

Sept. 03,2020

Governor’s
Auditorium

Refer to Meeting
Notes•
Project

Outline/Introduce PRIME•
Discuss potential physicalworks on Primary Road Network (incl.
Lelu Causeway)•
Outline intended
programme of work•

Identify gaps to be filled•

Obtain feedback on Project

FSM PRIME_Consultation Summary_Chuuk 131120

Page 2Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Chuuk

Stakeholder Type

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Email; Request
for Attendance;
Letter Invitation

Joint
Stakeholders
Meeting

Date

Location

Key feedback/outcome of
consultation

November
12, 2020

Governor’s
Auditorium

Refer to Meeting
Notes

Chuuk Department of
Public Safety;
Department of Marine
Resources;
EPA;
Land Commission office;Chuuk Public Affairs;
Department of
Administrative Services;
Chuuk Youth Council;
Chuuk Department of
Education;
Chuuk Department of
Health Services;
Gender Based Violence
Program-Inepwinau
Counselling Center;
Chuuk State Legislature;
Chuuk Chamber ofCommerce;
Tonoas Municipality.
•
To provide an update on
progress, scope and timing of the
PRIME Project.
•
To outline proposed key
principles of E&S framework
documents and ‘strategies’ toscreen and manage possible
environmental and social impacts

FSM PRIME_Consultation Summary_Chuuk 131120

Governor’s office;Commerce & Industry;
Department of Marine
Resources;
Chuuk Public Utility
Corp.;
Land Management;

Page 3

Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Chuuk

Stakeholder Type

Consultation Purpose
from any Project works (once they
are identified).
•
To receive comment andfeedback from stakeholders, in order
to complete draft E&S framework
documents.

Stakeholder Attended

Notification

Consultation
Type

Date

Location

Key feedback/outcome of
consultation

EPA;
Chuuk Conservation
Society;•
To engage stakeholders in
the development of these
documents and management
decisions for the Project

FSM PRIME_Consultation Summary_Chuuk 131120

Page 4

PRIME Project Preparation (ESA)
CONSULTATION SUMMARY – YAP
Consultation Purpose

Stakeholder
Type

Outline/Introduce PRIME Project••Discuss potential physical works
on Primary Road Network (incl. Domathing& Doenoch Bridges)

State
Government
Departments /Offices /Agencies /Authorities /Community
Groups / Public
Utilities•
work

Outline intended programme of•

Identify gaps to be filled•

Obtain feedback on Project•
To provide an update on
progress, scope and timing of the PRIME
Project.
•
To outline proposed key
principles of E&S framework documentsand ‘strategies’ to screen and manage
possible environmental and social impacts
from any Project works (once they are
identified).

Stakeholder Attended

Notification

Consultation
Type

Date

Location

Key feedback/outcome of
consultation

Chief Weloy Municipality
Chief Gagil Municipality
Chief Tamil Municipality

Phone Calls

Meeting (joint)

15-Aug2020

Ganir Restaurant

Refer Meeting
Notes

Yap Chamber of Commerce
Chairman

Email;
Letters

Meeting (joint)

15-Sept2020

Small Business
Development
Center-Colonia,
Yap.

Refer Meeting
Notes

Yap State Legislature

Phone Calls

Meeting (joint)

18-Sept2020

Yap State
LegislatureChamber Room

Refer Meeting
Notes

Yap State Public Service
Corporation

Phone Calls

Meeting (joint)

20-Oct2020

YSPSC
Conference
Room

Refer Meeting
Notes

Civic Affairs;
Yap Planning & Budget Office;Council of Pilung (including 10x
Municipal Chiefs)

Email;
Letters;
Phone calls

Meeting (joint)

Nov-6,
2020

Refer Meeting
Notes•
To receive comment andfeedback from stakeholders, in order tocomplete draft E&S framework
documents.

FSM PRIME_Consultation Summary_Yap 131120

Page 1Federated States of Micronesia PRIME Project:
Project Preparation (ESA) Consultation Summary - Yap

Stakeholder
Type

Consultation Purpose

Stakeholder Attended

Notification

Consultation
Type

Date

Email;
Letters;

Meeting (joint)

Nov-12,2020

Location

Key feedback/outcome of
consultation•
To engage stakeholders in thedevelopment of these documents andmanagement decisions for the Project
EPA;
Civic Affairs;
Yap Planning Office;Yap Red Cross;
Yap Women’s Association;
Kids of Ruuq Community (KORC)
Youth Group;

FSM PRIME_Consultation Summary_Yap 131120

Refer Meeting
Notes

Page 2Federated States of Micronesia PRIME Project
Stakeholder Engagement Plan

Appendix D Meeting notes from Project preparation
consultation meetings

December 2020

Final

Kosrae Meeting Notes

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME)
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Conference Room

Date:

September 3rd, 2020

Time:

10:00 amChairperson:

Andy George

Recorder:Andy George, Betty Sigrah, and Osamu
NedlicAttendees:

Project:

Argo Environmental Ltd – Andy George
DoTC&I State Reps –Director Hairom Livaie, Kosrae DT&I
Osamu Nedlic – government E&S focal point
Betty Sigrah – government E&S focal point

Note: Refer to attached attendance list for stakeholder attendees
PURPOSE•••

Inform key stakeholders of the PRIME Project
Acquire information to develop E&S framework documents
Provide stakeholders an opportunity to express opinions/concerns to be addressed in developing
the E&S documents and DTC&I management decisions.

PROCEEDINGSNo.

Agenda Item / Discussion
Welcome & Introductions
Opening Prayer – Minister Kiobu Luey

1

Director Hairom Livaie opened with a welcoming remark followed by a special remark by Honourable Governor
Carson Sigrah. The honourable governor highlighted in his remark the importance for Kosrae leadership tounderstand the purpose of the PRIMME project and to offer its fullest support and endorsement on the project.
[Agenda Item #1: Kosrae Primary Road]
The leadership questioned the accuracy of Kosrae Primary Road network map that was presented during thepresentation. The leadership questioned how the map was developed and who was in charge of developing
the primary road network map. The consensus was that the map is missing at least four road segments andthey should be included. These missing segments are in Tafunsak, Lelu, and Utwe. The leadership requested
KIRMA to update the map to show the missing segments and share with ARGO.

2

The leadership also discussed the IPIC’s (Infrastructure Planning and Implementation Committee) own PrimaryRoad Network Map. They indicated that the IPIC map shows proposed roads in Kosrae particularly the
Adaptation Fund road from Malem to Utwe and the proposed cross-island road from Innem to Okat as part of
the Kosrae Primary Road Network. Thus, the leadership inquired about the possibility for WB to allow Kosrae
to include these proposed new roads in the WB Primary Road Network Map.
The discussion regarding sections of the primary road network that needed improvement to enhance resilience
to climate related impacts identified several road segments that are currently impacted by coastal erosion andcoastal flooding as well as road segments that have poorly designed drainage system, culverts, and bridges.
These road sections extend from Tafunsak to Utwe. After a lengthy discussion on all these different roadsections, KIRMA advised the local team to reference the Kosrae Shoreline Management Plan as it should
identify all the coastal areas in Kosrae that are clearly affected by coastal erosion.
The governor emphasized that the Lelu Causeway remains Kosrae’s priority for the PRIME project. The
leadership agreed that the causeway is in bad shape and improvement is urgently needed. The culvert thatwas once situated in middle of the causeway is now covered and blocked up therefore affecting the water flowin the area. The leadership claimed that the culverts near both ends of the causeway are eating away the

FSM PRIME_Meeting Notes_Kosrae_Government Leaders_Sep 3 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Kosrae, Sep 3 2020

No.

Agenda Item / Discussion
sandy beach on the ocean front side and therefore should be relocated or removed. The consensus from theleadership was to hold off on further discussions on the causeway road design until designing phase. Other
issues raised during the causeway discussion included the swimming dock/platform attached to side of thecauseway and the newly designated Lelu MPA, which is currently under review by the Kosrae State legislature
to be included in the Kosrae Protected Area System Act. The leadership was informed by KIRMA during themeeting of the status of the Lelu MPA application with the state government. The leadership wanted to makesure that when designing the new causeway the project takes the swimming dock and the Lelu MPA into
account.
[Agenda Item #2: Consultation & Data Collection]
The leadership expressed appreciation for this engagement and readiness for the 2nd round of consultation.
The one concern raised by the leadership regarding the 2nd round of consultation had to do with local capacity
to do in depth review of E&S Framework documents. The leadership questioned whether the review offramework documents is something the FSM national government should do or something for the state. The
understanding at the end of the discussion was that the state leadership and all relevant stakeholders shouldbe afforded the opportunity to review these documents during the 2nd round of consultation.

3

The leadership emphasized the need to protect our raw data and make sure data in only used for this purpose.
The issue of compensation for the use of GIS data came up too as KIRMA claimed to have spent tremendous
amount of money in order to collect the data over the years. The consensus from the leadership was to seek
clarification form ARGO or WB if Kosrae will be compensated for sharing available data with consultants.
The governor requested that available GIS data with KIRMA and other relevant government agencies that areneeded for the E&S safeguard assessment be shared with ARGO and the local team. KIRMA agreed tocontinue compiling their data to share with the local team in the next few weeks.

Other Matters

45The leadership sought clarification on the process and amount of project funds to be disbursed by WB. The
question is whether disbursement of funds depends on how soon the required social and environmental
safeguard requirements are completed or is there a distribution formula in place to determine how much eachstate is receiving for this project. The concern that Kosrae is always victimized by its size when it comes to
distribution of funds to support the four states of FSM was also raised. The overall hope from the Kosrae
leadership is that the WB funds are not distributed based on the size of the state.
Meeting closed at 12:30 pm

ACTIONS
No.

Action Item
Update Primary Road Network Map to show missing road segments

1

2

Request submitted to Project steering committee to consider the sate thatcompletes all its requirements to receive funding first.

3

GIS data to be compiled and shared with ARGO consultant & local teamResponsibility

Due

Local
Team
with KIRMA

September
11th, 2020

KosraeSteering
committee
member,Director Livaie
KIRMA

Next Steering
Committee
meeting
September
week of 14th.

FSM PRIME_Meeting Notes_Kosrae_Government Leaders_Sep 3 20202

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MEETING PHOTOGRAPHS

FSM PRIME_Meeting Notes_Kosrae_Government Leaders_Sep 3 20203

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME)
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Conference Room

Date:

September 4th, 2020

Time:

10:00 amChairperson:

Andy George

Recorder:Andy George, Betty Sigrah, and Osamu
NedlicAttendees:

Argo Environmental Ltd –Andy George

DoTC&I State Reps –Director Hairom Livaie, Kosrae DT&I

Project:

Osamu Nedlic – Government E&S focal point
Betty Sigrah – Government E&S focal point
Note: Refer attached attendance list for stakeholder attendees
PURPOSE•••

Inform key stakeholders of the PRIME Project
Acquire information to develop E&S framework documents
Provide stakeholders an opportunity to express opinions/concerns to be addressed in developing
the E&S documents and DTC&I management decisions.

PROCEEDINGSNo.

Agenda Item / Discussion
Welcome & Introductions
Opening Prayer – Senior Pastor and chairman of the Kosrae Congregational Church Council of Pastor opened
the meeting with an opening prayer.

1

Director Hairom Livaie gave the welcoming remark and acknowledged presence of key stakeholders from thecommunities. He also acknowledged presence of the three state senators who accompanied their community
leaders to the meeting. The Honourable Governor Carson Sigrah followed Director Livaie with a remark tohighlight the importance of the PRIME project and the need for the communities to be aware of and support
development projects that will take place in their communities. The governor stated in his brief remark that thepriority phase I for Kosrae in this project is to improve the resilience of the Lelu Causeway. Phase II will be to
improve other sections of the road in Kosrae’s primary road network.
[Agenda Item #1: Kosrae Primary Road]2

The community leadership agreed with discussed missing road segments from the primary road network map.
In addition to the four missing road segments discussed by the state leadership, a new segment (Adaptation
Fund road) in Malem was also discussed particularly by community leaders from Malem. The discussion was
really seeking clarification on whether the AF road (at least the existing portion of the AF road) should beconsidered part of the primary road network and therefore should be surveyed by ARGO. The response fromthe Governor and Director Livaie made it clear that the AF road is not part of the PRIME project and funding
for the AF road segment is already secured.
The community leaders also discussed and highlighted several sections of the primary road network that need
to be improved. A comment from one of the elders suggested that the entire primary road system in Kosrae
actually needs improvement and enhancement in order to withstand the changes in climate as well as
frequency in natural disaster. Everyone seemed to agree that the entire road system needs some improvement.
The community leadership also inquired about the Road Easement, particularly on the terms and duration of
the easement. The leadership sought clarifications on the following:a)How long before the existing easement will expire?

FSM PRIME_Meeting Notes_Kosrae_Community Leaders_Sep 4 2020

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FSM PRIME: E&S Safeguards Assessment and Instruments
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No.

Agenda Item / Discussionb)

Is the easement valid even if the current landowners did not sign it? The question came up because someoriginal landowners who signed off on the easement have sold their properties.

After much discussion on the easement, Director Livaie agreed to follow up with the office of Land Management
under the Department of Resources and Economic Affairs on the status of the easement. He also agreed to
get legal opinion from the Attorney General’s office on the validity of the easement especially when someproperties have been sold to new landowners.
Another key concern raised during the discussion was the blockage of the Insrefusr mangrove channel andthe culvert in the middle of the causeway, which contributes greatly to the poor circulation of water in that area.
The community leadership agreed that the poor quality of water in the area can be improved with the PRIME
project. Another issue raise was on the potential environmental impacts to the reefs near the causeway area
if and when improvement/construction works begin. The community leadership, particularly from Lelu,
requested that an environmental impact assessment be carried out before any construction begins.
Finally, another key point made by the community leadership is the cultural and historical aspects andsignificance of the Lelu Causeway to the people of Kosrae. The leadership realized that the causeway wasbuilt by our own people with their own resources. The design, although not professional, was done by our own
people too. Therefore, the leadership requested that WB looks into the option of preserving the causeway bybuilding a suspension bridge over it rather than destroying something of sentimental value to Kosraeans.
However, the community leadership also noted that if a suspension bridge is not possible then at least the
project or the government should put up signage to that will highlight the cultural and historical significance ofthe causeway.
[Agenda Item #2: Consultation & Data Collection]

3

The community leadership agreed that GIS data needed for the E&S safeguard assessment is available withthe state government and they hope that the data available can be shared with the team. The Micronesia
RedCross Society Kosrae Chapter volunteered to help with field data collection if the need arises. Furthermore,
the leadership also highlighted that it is very significant that PRIME project engages the different sectors at
this stage of the project and they look forward to participating in future consultations. They agreed that the
improvement to the primary road system will significantly help in improving the delivery of goods and services
throughout the island.

Other Matters
4

5

The Youth representative in the meeting inquired about the selection process for subprojects in each state.
The concern from the youth rep was that priority subprojects selected by each state be discussed and agreed
with by both state and community leaderships and/or representatives. The idea is to allow all sectors to havea say in the process and not just a few people in the government.
Meeting closed at 12:30 pm

ACTIONS
No.

Action Item
Follow up with Land Management of the current Road Easement

12

Get legal opinion from AG on validity of road easement

FSM PRIME_Meeting Notes_Kosrae_Community Leaders_Sep 4 2020

Responsibility

Due

Director Livaie,
DT&I

September
14th, 2020

Director Livaie,
DT&I

September
9th, 20202

FSM PRIME: E&S Safeguards Assessment and Instruments
Kosrae, Sep 4 2020

MEETING PHOTOGRAPHS

FSM PRIME_Meeting Notes_Kosrae_Community Leaders_Sep 4 20203

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME)
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Conference Room

Date:

November 9th, 2020

Time:

10:00 amChairperson:

Andy George

Recorder:Andy George, Betty Sigrah, and Osamu
NedlicAttendees:

Project:

Argo Environmental Ltd – Andy George
DoTC&I State Reps –Director Hairom Livaie, Kosrae DT&I
Osamu Nedlic – government E&S focal point
Betty Sigrah – government E&S focal point

Note: Refer attached attendance list for stakeholder attendees.
PURPOSE .
••••To provide an update on progress, scope and timing of the PRIME Project.
To outline proposed key principles of E&S framework documents and ‘strategies’ to screen andmanage possible environmental and social impacts from any Project works (once they are
identified).
To receive comment and feedback from stakeholders, in order to complete draft E&S framework
documents.
To engage stakeholders in the development of these documents and management decisions for
the Project

PROCEEDINGSNo.

Agenda Item / Discussion
Welcome & Introductions
Opening Prayer – Director Rensley Sigrah, Department of Finance & Administration

1

Director Hairom Livaie opened the meeting to welcome stakeholders and leadership from both governmentand community who were able to make it to the meeting despite the last minute arrangements. The Honourable
Governor Carson Sigrah also delivered a special remark to highlight the importance of engaging stakeholders
in the planning and implementation of projects such as the PRIME project. He expressed his appreciation for
the good turnout of participants and encouraged everyone’s participation in the meeting.
[Agenda Item #1: Implementation of Physical Works in the States]

2

The leadership questioned whether implementation schedule for the actual physical works would be the samefor all four states and/or would progress or lack of progress by one or more states can affect the implementation
schedule for the other states. The stakeholders/leadership wanted to be sure that hold ups and delays in otherstates does not penalize or affect Kosrae’s chances to begin necessary construction and physical works on
the primary road on time. Discussions highlighted that there is a great need to improve and build climateresilient road infrastructures in Kosrae and therefore stakeholders expressed readiness to provide necessary
support to move the project forward. Stakeholders, with the blessings of the leadership, emphasized the needfor Director Livaie, PRIME Project Steering committee from Kosrae, and the state focal points to bring up theissue with the FSM national government DTC&I and the steering committee. Stakeholders also emphasized
the need for Kosrae to keep on track and make sure to work within timeframe to ensure that Kosrae does not
lose out on the opportunity to improve Kosrae primary road network.

FSM PRIME_Meeting Notes_Kosrae_Joint Stakeholders_Nov 9 2020

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FSM PRIME: E&S Safeguards Assessment and Instruments
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No.

Agenda Item / Discussion[Agenda Item #2: Kosrae Primary Road]3

The stakeholders and key state leaders in the meeting again and sought clarification on why the rest of Kosrae
primary road is still included, as recommended in the 1st consultation meeting, into the PRIME project scopeof work particularly the road sections around Lelu Island and from Utwe to Walung. The consensus from theKosrae stakeholders is that missing road sections around Lelu island and from Utwe to Walung be incorporated
into the scope as highlighted and discussed in detail during the 1st consultation meeting. The Honourable Lt.
Governor Nena again advised Kosrae’s representative on the PRIME project Steering Committee to raise theconcern of the Kosrae stakeholders to the committee and to DTC&I and to push for the inclusion of thesemissing primary road segments into the PRIME project. The stakeholders agreed that even if actual physicalworks will not be done on these primary road segments, they should be included in the VA/CRRS studies thatwill be conducted as part of PRIME project. Stakeholders wanted to be sure that concerns raised by the state
leadership and stakeholders during consultations are actually addressed.
Stakeholders questioned the status of the field surveys. On behalf of ARGO, I informed stakeholders that fieldsurvey has been completed and survey was done on segment of the road as shown n the Map. The project
team took the opportunity to thank the focal points for their exceptional collaboration and KIRMA and othergovernment agencies for sharing necessary data requested by ARGO.

4

Other Matters
1. A question was raised regarding the WB budget for the project and how funds are to be distributed to thestates. The question sought clarification on whether WB funds would be divided equally amongst thestates or would it be based on the needs and costs of physical works in each state.
2. Stakeholders also sought clarifications as to how sub-projects/physical works will be determined for eachstate? Who will decide if physical work with high E&S risks can be part of the project because it isessential? The project team could only say that funds going to the states will most likely depend on theimplementation costs. The remaining questions were not answered but the project team agreed to bringthis up to DTC&I.
3. A brief question was raised on whether there is indeed budget Resettlement costs? The responses whatthat the project is developing a framework to ensure that resettlement issues are addressed properly
4. Bruce Howell briefed the stakeholders that an RFP for the Lelu causeway design has been issued. The
purpose is to help identify costs of improving the causeway.
5. Another concern was raised on the PRIME project timeline. The concern was directed to the state
government leadership on whether the government is pursuing other sources of funding for road
improvement in Kosrae. The fact that physical work implementation under the PRIME project may happen
in 2022 or thereafter was a surprise to most stakeholders as they would rather see the actual work begins
soon.

5

Meeting closed at 12:30 pm

ACTIONS
No.

Action Item

Responsibility

Due

1

Follow up with FSM DTC&I and Steering committee on implementation
schedule for each state

Director Livaie

Soonest possible

2

Follow up with FSM DTC&I and Steering committee on the PrimaryRoad Network Map for Kosrae and push to incorporate missing roadsegments (Lelu Island and Utwe-Walung)Director Livaie

Soonest possible

3

Share E&S framework documents with stakeholders

DT&I

December 2020.

FSM PRIME_Meeting Notes_Kosrae_Joint Stakeholders_Nov 9 20202

FSM PRIME: E&S Safeguards Assessment and Instruments
Kosrae, Nov 9 2020

MEETING PHOTOGRAPHS

FSM PRIME_Meeting Notes_Kosrae_Joint Stakeholders_Nov 9 20203

Pohnpei Meeting Notes

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME) Project:
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Conference Hall

Date:

September 17, 2020

Time:

10am

Chairperson:

Henry Susaia

Recorder:Ms.Lululeen Santos

Attendees:

Argo Environmental Ltd –Mr. Eugene Joseph

DoFA CIU –Mr. Wilmer Kilmete

EPA –Mr. Henry Susaia (DoTC&I State Focal Point)

Social Affairs Office –Ms. Lululeen Santos (DoTC&I State Focal Point)

Note: Refer attached attendance list for stakeholder attendees
PURPOSE
Pohnpei State Stakeholder Consultation Meeting (Government Leadership)•••

Inform key stakeholders of the PRIME Project
Acquire information to develop E&S framework documents
Provide stakeholders an opportunity to express opinions/concerns to be addressed in developing
the E&S documents and DTC&I management decisions.

PROCEEDINGSNo.

1Agenda Item / Discussion
Welcoming and introductions:Henry Susuaia, Focal Point: Brief general history of PRIME project.
Opening Remarks: Hon. Reed Oliver, Pohnpei State Governor:

•
•
2.

•
•

3.

Excited to see progress on road improvement.
Will continue to work with Finance Department to develop management mechanism for vehicle
registration tax (additional tax for road maintenance).
T&I will soon commence assessments in collaboration with local municipal governments to
identify areas of improvement to road network.
Although vehicle registration tax may not be enough to fix all our road network, we are blessed
to have big investment projects such as PRIME to help.

PRIME Project Presentation:
Eugene Joseph, Argo Environmental Contractor.
Q&A:
Lt. Governor Felciano Perman:••
4.

Any other options to minimize dredging/coral mining for construction material?
State government needs to boost enforcement on environmental laws and regulations. Most
development projects does not abide with regulations and management criteria, but nothing been
done to correct it.

Governor Oliver:•Will the total funding of $40M be distributed equally between the four states or byrecommendations by the assessments?

FSM PRIME_Meeting Notes_Pohnpei_Meeting 1_Sep 17 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Pohnpei, Sep 17 2020

No.

Agenda Item / Discussion[Response] Mr. Wilmer Kilmete:•

At this stage, we are only focusing on the assessment. If not mistaken, a small percentage of thetotal funding will be used towards the priority areas (Awak bridge) and the bigger percentage will
be for the primary road network.

[Comment] Director Yubert Yamada, Department of Resources and Development:•

Aware of PRIME Project in previous office at the national government. Also aware of local project
team are just limited to priority area.
DTC&I and FSM Finance should attend this meeting to clarify the initial phases including ourrequirements to secure this kind of investment projects from WB.
Initial scoping has been completed in the previous administration and there was no formal handover of information for the current administration to carry on with deliverables.
However, since all these information gaps seem to be internal challenges, R&D looks forward to
the E&S assessment report and hopefully look into how we can standardize national and state
protocols.

•••[Question] Shirley Ligohr, External Affairs Officer:••

Is there a way FSM DTC&I can work with Green Climate Fund (GCF) to unify their efforts inthis kind of assessment?
Can Asian Development Bank (ADB) match the funding gaps to include all road networks?

[Response] Henry Susaia – Focal Point:••

There is no reason why GCF cannot unify with WB. However, since this project scoping was
already in progress during GCF initial stage, we just had to follow WB criteria and guidelines.
Perhaps, something worth looking into the future to include GCF in future assessments.
DTC&I is already working ADB and other bi-lateral investments to expand the project. For
example, China Embassy is working on Kahmar bridge and secondary road networks in
Madolenihmw.

Other Matters
9

None.

10

Meeting closed at [11:15]

ACTIONSNo.

1

Action Item
Reach out to DTC&I PMU Mr. Robert Goodwin and someone from FSM
Finance Dept. to join 2nd stakeholder meeting.

FSM PRIME_Meeting Notes_Pohnpei_Meeting 1_Sep 17 2020

Responsibility

Due

EugeneWilmerMid Sept.

&2PRIME 2nd Stakeholder Meeting
Pohnpei State
October 12, 2020
Opening and Welcoming – Henry Susaia, Director of Pohnpei EPA.
• Introduction of participants.
• Review of agenda.
• Project Overview by Mr Goodwin, DTC&I.
• Presentation by Eugene Joseph, Argo Environment• Questions• Next Steps
Project Overview by Robert Goodwin, DTC&I.
• One of the good things about World Bank is that they put a lot of emphasis on stakeholder
engagement and involvement in all of their project investments. DTC&I and T&I havebeen criticized heavily in the past for we do not engage with stakeholders in our projects.
The China-Madolenihmw project is a good example where we got the money and start
the project without any consultations creating conflicts and complicates thecommunities. WB is also developing a complain mechanism.
•

Where we are right now in developing this project and how we are going to implement it
and decision on which segments of the road network required for improvement. It is a
critical part of the process to develop the project for WB. WB puts a lot of emphasis on
Stakeholders to be involved and have a role in any of their development andimplementation. Basically, the E&S assessment is to see what kind of impact the projectwill have on the environment and on the local communities. Also, to be able to develop
safeguards or things that we need to do to make sure the project doesn’t have any bad
effects on the environment or the communities.

•

WB has promised us $40M US dollars as a first step in what we hope will be a major
investment for the road network for the whole FSM. We know it will not be a whole lotof money because our rough estimate to cover the entire FSM road network
improvements is around $400 million. We try also make sure that this first step to be able
to set up planning tools to enable us to prioritize. DTC&I are also talking to AsianDevelopment Bank (ADB) with hopes we can get another $40M, we’ve been working with
People’s Republic of China (PRC) and they’ve just completed the Kahmar bridge and now
working in Madolenihmw with hopes they will extend their support to Chuuk. President
Panuelo is talking with the Prime Minister of Australia to look into also support. So,
hopefully within the next five years we may see of lot of these investments to be able toupgrade our road networks, which we all know haven’t been maintained for over 20 years
now. PRIME project will give us a fresh start on what we hope to be a major investment
to improving our road networks throughout the FSM.

•

We haven’t taken any decisions yet regarding which sections of the road network will be
done. The reason being is that we don’t have the whole information. We know that mostof the sections are in very poor conditions, but what we were able to do as a first step isidentifying priority areas.

•

In addition to this E&S assessment, we are now on the verge to hire another international
consulting firm to undertake Vulnerability Assessment and Road Strategy (VARS). The VA
will look at the whole primary road network in the FSM looking at those sections that are
most vulnerable in terms of faster deterioration due to heavy rainfall, erosion or landslide.
The VA will provide us a priority matrix (bridges and culverts) and 70% of the $40M will
target those sections.

•

Why Awak bridge a priority? WB processes are very slow (studies and hiring of consulting
and engineering firms), therefore, we wanted something to get started early or as soon
as agreement is signed in 2021. Therefore, DTC&I selected 4 priority sites, one from eachstate, that will not cost too much money. DTC&I worked with T&I and surveyed key areas
and Awak was selected due to bad condition it is in now. Awak bridge is critical as it links
Madolenihmw and other municipalities. We have already prepared the TOR to hire adesign firm to be advertised in October.

•In terms of how decisions are to be made? We will set up a project steering committee ofhigh-level people, people with strong authority within the government. That committeewith then decide on which segment of the road network will be prioritized for theremaining 70% of the $40M based on recommendations from the VARS.

•

Just to mention that the project is not going to be only about improving infrastructure,
will also focus on maintenance capabilities (drainage and potholes). We hope to also use
this investment to help re-establish our maintenance capabilities further guiding eachstate on how to create a maintenance fund so infrastructure entities can have the set up
to carry out maintenance rather than depending upon outside investments.

[Question]Patrick Carl, Director of Department of Public Safety:• Will this project also include road markings? As we all know, Pohnpei rains a lot therefore
most of the road markings deteriorates quickly.
[Response] Mr. Goodwin:• We are in the process of hiring a consultant to conduct a Road Safety Audit for safety
standards to all FSM road networks. The consultant will also look into designs including
lightings, markings and signs.
[Question] Mr. Tony Sarapio, Mayor, Kitti Municipal Government:• Pohnpei already have a maintenance mechanism in place. There is a new increase in
vehicle registration tax dedicated just for road maintenance, but we haven’t seenanything to fix our roads. When you did your prior assessment last year, did your teamever examined the bridges in Pehleng? There are two bridges next to each other and bothare also in critical stage of failing. I’ve invited our local engineer, Mr. Daniel Isaac, to assess
the bridges and he also concluded that both bridges need immediate actions.
[Response] Mr. Goodwin:• As mentioned earlier, the VARS component of the project will definitely look into all thebridges and culverts on the primary road networks.
[Question] Mr. Bejay Obispo, Councilmen, U Municipal Government:• Since Pohhnpei rains a lot, will the designing phase of Awak bridge factor in amount of
rainfall fall and stream flow measurements of the particular or adjoining rivers?
[Response] Mr. Goodwin:• The company that will be conducting the VARS will be looking into historical rainfall aswell as trends into the future and see what sections of the road network will be affected.
They will be looking at rainfall, sea level rise, landslide prone areas and other climatechange threads.
FSM PRIME Presentation by Eugene J, Argo Environment• FSM PRIME Project Presentation.
Questions and Answers:[Question] Tony Sarapio, Kitti Municipal Mayor:• I strongly believe the cost of renovating Awak bridge may not reach $1million. Is it
possible to include Pehleng bridge into the priority sites?
[Response] John Adolph, Administrator, Pohnpei T&I:
• To my recollection, the assessment of the priority site was conducted the very same dayof the joint inauguration of FSM President and Congress. T&I team along with the partners
assessed all the bridges including Pehleng. I trust that Pehleng bridge was equallyassessed resulting in the selection of Awak bridge.
• As Mr. Goodwin also stated, 2 bridges at Pehleng are included in the supplementary
request for Asian Development Bank (ADB).
Ways Forward:
Mr. Henry Susaia, Pohnpei State EPA.
• We all heard from Mr. Goodwin on the phasis of the FSM PRIME project. We are at the
tail-end of the E&A assessment and will be looking forward to the VARS phase. However
the VARS will be conducted, we (EPA, T&I, and relevant partners) will keep you informed
and engaged.

Closing:
Felciano Perman, Lieutenant Governor, Pohnpei State:• I believe it is time for our government to work with T&I along with relevant entities toprioritize on our very own VA (vulnerable assessment). We all see how our bridges are
becoming degraded, poor drainage system, and outdated culverts. It’s great to seek
support from outside such as these big investment projects, however, we all know how
slow the processes.
• We also need to find alternate routes so when something goes wrong with the primaryroad networks, people can still be able to move.
• We can also take advantage of the renegotiation of the Compact of Free Association(CoFA) and lookMEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME) Project:
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Conference Room

Date:

November 10, 2020

Time:

10am-11:30am

Chairperson:

Henry Susaia, EPA

Recorder:Eugene J.

Attendees:

Argo Environmental Ltd –Eugene Joseph

DoFA CIU –Wilmer Kilmete

Note: Refer attached attendance list for stakeholder attendees
PURPOSE••To provide an update on progress, scope and timing of the PRIME Project.
To outline proposed key principles of E&S framework documents and ‘strategies’ to screen andmanage possible environmental and social impacts from any Project works (once they are identified).
To receive comment and feedback from stakeholders, in order to complete draft E&S framework
documents.
To engage stakeholders in the development of these documents and management decisions for the
Project••

PROCEEDINGSNo.

Agenda Item / Discussion
Welcome & Introductions:
Hon. Reed Oliver, Governor – Pohnpei State Governor.

1

2

•

It is critical to hold stakeholder meetings with all municipal government represented. We will
have record for all the PRIME stakeholder meetings and when the project kicks off, nonparticipating municipalities will always question why weren’t they involved. Therefore, if
possible, the consultations for the upcoming phases such as Vulnerability Assessment (VA)
and others should rather take place at the Municipalities.

Presentation – Argo Rep: Eugene Joseph
Discussion:
Governor Oliver:•3•

Pohnpei Transportation Authority (PTA) will be the designated entity to lead construction work.
Any other interested and qualified contractors will have to go through bidding process with theoffice of Transportation and Infrastructure (T&I).
There are many secondary road improvement projects that were funded by FSM Congress inthe past that doesn’t meet T&I’s requirements. Most of the FSM Congress funded road projects
have impacted T&I’s primary road improvement by poor designing of drainage and culverts.
This administration is working closely with DTC&I to standardise our projects.

Discussion:
Lt. Governor Perman:
4•

As we address climate proofing for our primary road, we should also consider redesigning toaccommodate traffic.

FSM PRIME_Meeting Notes_Pohnpei_Meeting 3_Nov 10 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Pohnpei, Nov 10 2020

No.

Agenda Item / Discussion
Discussion:
Mayor Rensle, Madolenihmw Municipal Government:

•
5

•
•

6

7

There are 4 ongoing projects for secondary road improvement in Madolenihmw. There was no
stakeholder consultation by DTC&I, T&I and local government. This project has exceeded it’s
timeline due to some resistance from the communities. Some of the roads were redesigned ina way that will require renegotiation for road easement, but that never took in effect.
E&S are often undervalued due to urgent deliverables of road improvement projects between
donors and state government.
Municipal governments don’t have the means to conduct assessments and consultations,
therefore will require stronger partnership with state and national governments to make suredevelopment projects are implemented smoothly with community awareness and cooperation.

Discussion:
Governor Oliver
Discussion:
Director Henry Susaia - EPA:
Discussion:
Mr. Hubert Yamada, Director – Division of Resources and Development:

•
•
8

•
•

It is important for T&I and PTA to provide their priority projects. This way, when funding comingfrom outside, we can easily align them with our priority projects.
When we talk about frameworks, it is important to have our own people working in parallel with
whoever will draft the framework. There could be many areas we may find ourselves difficult tofollow. We need to know what the conditions are so we don’t commit to something we cannot
deliver.
The issue with our infrastructure is maintenance. Frameworks are very critical to help with thisissue. We lack putting in the necessary maintenance plan to sustain it.
We look forward to the draft frameworks to make sure it reflects our capabilities to implement
these infrastructure projects.

Other Matters

•
•

9

10

Madolenihmw Municipal Mayor: The need to revisit our easement laws to make sure it isreflected strongly in the development and management frameworks.
Nett District Administrator: We need to work closely with State Legislature to consider viable
and effective options for resettlement. Nett and Sokehs Municipalities are closest to Kolonia
Town central and population is becoming dense as we speak.

Meeting closed at 11:25

ACTIONS
No.

Action Item

Responsibility

Due

1

Governor Oliver: DTC&I to work closely with state partners in the upcoming
phases and make sure grass roots and landowners are involved instakeholder consultations.

DTC&I

March
2021

FSM PRIME_Meeting Notes_Pohnpei_Meeting 3_Nov 10 20202

Chuuk Meeting Notes

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME) Project: Environmental
and Social Safeguards Assessment and Preparation of Instruments

Venue:FSMTC, Chuuk Station

Date:

August 21, 2020Time:

11:45amChairperson:

N/A

Recorder:

N/A

Attendees:

Argo Environmental Ltd - Donsean MoriFSMTC, VP/ Chuuk Station Manager - Minoru Mori

PURPOSE
Initial Consultation Meeting/ Baseline data collection

PROCEEDINGSNo.

Agenda Item / Discussion
Welcome & Introductions
Consultant with ARGO Environmental, engaged by FSM National Gov to undertake the E&S Impact Assessment
for the Road Improvement projects throughout the FSM, including all 4 states

1
PURPOSE OF MEETING: Inform key stakeholders of ongoing PRIME Project
Acquire information, baseline data to develop E&S framework
Feedback
Project Outline
Part of boarder PRIME Projects: Prioritized Road Investment and Management Enhancement
Includes the feasibility, design & construction of physical works on the priority road assets toimprove the roads resilience to climate-related hazards or events in each state
Types of physical works could include: bridges & crossing improvements/ replace coastal
protection, slope stabilisation
Scope of work is still unknown until Vulnerability Assessment & Climate Resilient Road Strategy work
completed
2

ARGO engaged in understanding the E&S Assessment in order to prepare instruments for WB appraisal-

E&S Management Framework
Resettlement Framework
Labor Management Procedures
Stakeholder Engagement Plan
Other docs. include Generic ESMP &Priority Projects are no longer a key focus, overall primary road will be assessed as priority investments have notbeen finalized

Program of Work
3

Data Gathering- Gov. Departments/ Agencies, Secondary Reports, Field Survey
Series of Consultation Meetings-

FSM PRIME_Chuuk Meeting Notes_FSMTC_August 21 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, FSMTC, August 21 2020

Obtain required Data
GIS Data
DM requested any GIS data on the FSMTC communications network. MM stated FSMTC doesn’t have GIS dataon existing copper line telephone landline grid and for their aerial fiber optic grid. FSMTC does not own any utility
poles, leases CPUC’s utility poles instead. FSMTC a few years back provided composite utility poles tosupplement CPUC utility poles but ownership was transferred to CPUC. MM suggested that Argo requests GIS
data from CPUC as they have recently surveyed all existing utility infrastructure.
Other FSMTC Infrastructure along primary road4
-Pedestals for underground phone lines, these exist along the roadside from 1.) Seletiw to Nantaku 2.) Sefin,
mwan-Cellular/ Data Towers at: 1.) Chuuk State Hospital 2.) Xavier High School 3.) Penia Elementary School (nearprimary road) 4.) Mwan (Typhoon resistant cellular monopoles 5.) Wichap (near primary road) 6.) Tonachaw(secondary road access)- Underground conduit at the intersection near V6AK radio station-Fiber optic distribution box enclosures alongside primary road (nothing underground, aerial lines to enclosures)
MM mentioned that underground telephones and copper telephone network grid will be obsolete as FSMTC is
switching telephone network to fiber optic network
Feedback on the Project5

MM commented that the road needs rehabilitation; Not only an inconvenience but a hazard during emergency
and disasters. If the roads were to be compared on the same standards as FSMTC, the road would have been
shut down years ago.
MM further commented that FSMTC repairs the roads near their infrastructure just so they can maintain access.
The poor quality of the road impacts their maintenance and repair work, any improvements on the road will
impact FSMTC and its clients.

6

Meeting closed at 12:15pm

FSM PRIME_Chuuk Meeting Notes_FSMTC_August 21 2020

2MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME) Project:
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Department of Transportation & Public Works

Date:

August 24, 2020

Time:

2:30

Chairperson:

N/A

Recorder:No

Attendees:

Argo Environmental Ltd - Donsean Mori
CPUC, CFO, Lei Shirai

Purpose:
Initial Consultation Meeting/ Baseline data collection
Proceedings:
No.

Agenda Item / Discussion
Welcome & Introductions
Consultant with ARGO Environmental, contracted by FSM National Gov to undertake the E&S Impact
Assessment for the Road Improvement projects throughout the FSM, including all 4 states

1
PURPOSE OF MEETING: Inform key stakeholders of ongoing PRIME Project
Acquire information, baseline data to develop E&S framework
Feedback: opinions & concerns
Project Outline
Part of boarder PRIME Projects: Prioritized Road Investment and Management Enhancement
Includes the feasibility, design & construction of physical works on the priority road assets to improve
the roads resilience to climate-related hazards or events in each state
Types of physical works could include: bridges & crossing improvements/ replace coastal protection,slope stabilization
Scope of work is still unknown until Vulnerability Assessment & Climate Resilient Road Strategy work
completed
2

ARGO engaged in understanding the E&S Assessment in order to prepare instruments for WB appraisal-

E&S Management Framework
Resettlement Framework
Labor Management Procedures
Stakeholder Engagement Plan
Other docs. include Generic ESMP &Priority Projects are no longer a key focus
Program of Work
3

Data Gathering- Agencies, Secondary Reports, Field Survey
Series of Consultation Meetings-

Obtain required Data4

DM requested for GIS data on CPUC utility. Lei commented that CPUC power was recently rehabilitated and alltheir power utility infrastructure was surveyed, so GIS is available. She will follow up with their GIS specialist andforward any data.

FSM PRIME_Chuuk Meeting Notes_CPUC_August 24 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, CPUC, August 24 2020]

A good portion of the Water and Sewage utility lines are from the TTPI era. Lei will follow up with CPUC advisor
Mr. Howell for data and will forward info. CPUC has data on their water sources (deepwells, tanks etc.) will
forward info as well. 5 tanks in total: 1) Peniesene 2.) Wichap 3.) Sapuk (Xavier) 4.) Nantaku (Nefo) 5.) Nantaku(Pink Apt. location), of those 5 tanks only 3 are currently in use; 1.) Sapuk (Xavier) 2.) Nantaku (Nefo) 3.)
Nantaku (Pink Apt. location)

Feedback on the Project
Other CPUC infrastructure in Chuuk include: 1.) Weno, Mechitiw Solar Array, which is funded by WB. Location
identified but project has not started. Planned 1.5 MW solar plant 2.) Weno, Airport solar plant., which isconnected to the Weno power grid 3.) Chuuk high solar plant, also connected to Weno power grid 4.) CPUC
power plant solar array, connected to Weno power grid 5.) Mini solar grid on Udot & Satawal 6.) Standalone
systems on schools & dispensaries.
5
UNDP recently provided a recent grant to rehabilitate the deepwells.
ADB will be providing funding for the CPUC water and sanitation system. Will provide new pipes for water andwater storage and rehabilitate existing infrastructure.

6

Meeting closed at 3:20pm

ACTIONSNo.
1

Action ItemGIS data on power grid and any data on water utility infrastructures

FSM PRIME_Chuuk Meeting Notes_CPUC_August 24 2020

Responsibility
CPUC

Due
08/24-25

2

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME) Project: Environmental
and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Office

Date:August 25, 2020

Time:

2:00pmChairperson:

N/A

Recorder:Yes (Chuukese)

Attendees:

Argo Environmental Ltd - Donsean Mori
Chuuk State Governor - Gov. Johnson Elimo

Purpose:
Initial Consultation Meeting/ Baseline data collection
Proceedings:
No.

Agenda Item / Discussion
Welcome & Introductions
Consultant with ARGO Environmental, contracted by FSM National Gov to undertake the E&S Impact
Assessment for the Road Improvement projects throughout the FSM, including all 4 states

1
PURPOSE OF MEETING: Inform key stakeholders of ongoing PRIME Project
Acquire information, baseline data to develop E&S framework
Feedback: opinions & concerns
Project Outline
Part of boarder PRIME Projects: Prioritized Road Investment and Management Enhancement
Includes the feasibility, design & construction of physical works on the priority road assets to improve
the roads resilience to climate-related hazards or events in each state
Types of physical works could include: bridges & crossing improvements/ replace coastal protection,slope stabilisation
Scope of work is still unknown until Vulnerability Assessment & Climate Resilient Road Strategy work
completed
2

ARGO engaged in understanding the E&S Assessment in order to prepare instruments for WB appraisal-

E&S Management Framework
Resettlement Framework
Labor Management Procedures
Stakeholder Engagement Plan
Other docs. include Generic ESMP &Priority Projects are no longer a key focus
Program of Work
3

Data Gathering- Gov. Departments/ Agencies, Secondary Reports, Field Survey
Series of Consultation MeetingsObtain required Data

4

Gov. commented that it's critical that you meet with the communities because they will provide the most usefulfeedback on how these projects will impact their social lives and their environment. Also, understand thechallenges from all aspects; you will realize that land issues and the rights of passage through the people’s landis going to come up often.

FSM PRIME_Chuuk Meeting Notes_Governor_August 25 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, Governor, August 25 2020

Feedback on the Project
5

Gov. commented that the Weno circumferential road is exposed to heavy climate impacts. Sapuk, Epinupw and
if you look at the road section from Peniesene (Winiasas) to Penia, you’ll find a lateral line of potholes/damages
to the road. Water movement from mountain side & exposure to sea eroding road sub-base.
Miscellaneous
Gov suggested that Argo invite as many stakeholders and meet with them at the Governor’s auditorium. DM
confirmed that he will follow up with the chief of staff to reserve the facility.

6
DM requested that the Gov. issue a memo to all department heads informing them of the ongoing assessment
and to request departments cooperation in providing critical data to the project. Gov. confirmed that he will sendout a memo to department heads right away.
10

Meeting closed at 2:30pm

ACTIONSNo.
1
2

Action Item

Memo to Department heads
DM to reserve Auditorium for Stakeholders meeting

FSM PRIME_Chuuk Meeting Notes_Governor_August 25 2020

Responsibility

Due

Gov.

Asap

DM

Asap

2

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancements (PRIME) Project:
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Weno Municipality Chamber

Date:

August 28, 2020

Chairperson:

Donsean Mori

Attendees:

Refer attached attendance list

Recorder:Donsean Mori

Purpose:•••Inform key stakeholders of the PRIME Project
Acquire information to develop E&S framework documents
Provide stakeholders an opportunity to express opinions/concerns to be addressed in developing the E&S
documents and DTC&I management decisions.

Proceedings:
No.

Agenda Item / Discussion

1

Welcome & Introductions

2

Presentation provided by Argo Environment Ltd (Donsean Mori)
Discussion[1st Speaker]
Ichkumi: From Iras, Kurassa, Mechitiw, Tunnuk (Based on current condition of roads)[2nd Speaker]
If they can continue the road in Sapuk. The current road construction (funded by FSM Congress) will
only end at the Mormon Chuuk at Sapuk. Sapuk badly needs rehabilitation of its roads
3[3rd Speaker]
Question: Aren’t you doing the assessment?

*Response*Yes[3rd Speaker]

FSM PRIME_Chuuk Meeting Notes_August 28 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, August 28 2020

You should conduct the assessment and based on the assessment, we should all meet again anddiscuss the results. Right now our roads are deteriorated. How do we do our partnership? Who is goingto do the feasibility studies?

*Response*
There will be more groups in the coming months that will conduct the feasibility studies. Just to clarify,
we are at the initial stage of the FSM Prime Projects, we are conducting the assessment by collecting
baseline data available with the State. We will survey the roads for missing data. We will also engage
stakeholders to gain feedback. This is the purpose of the meeting; start awareness and start discussionof potential prioritized investments.

[3rd Speaker]
Thank you

[4th Speaker]
Road from Mwan to Neauo is deteriorating. We won't even mention Wichap and Epinupw, that road has
deteriorated beyond recognition. If there will be any assessments of the road, please come visit thesevillages. Thank you[5th Speaker]
You mentioned the scope of the assessment is on the primary road. Will this assessment extend to thesecondary roads?

[Congressman Victor Gouland]
If we look at our islands, it's all primary roads. The existing roads we have should all be consideredprimary access roads because it's the only access road to most communities. We should treat theassessment in the same way. We should assist EPA and Argo in getting all the information they needfor this assessment. These FSM Prime new roads will include utilities as well. For instance, the newroads at Sapuk were not planned well. They don’t include utilities. I encourage all the village
representatives to cooperate with the teams that will be conducting the assessment so this project cancontinue without issues. We need to complete the circumferential road around Weno.

[3rd Speaker, Finater]
Are you working with the utility companies? Is there collaboration between your assessments and these
entities?

*Response*
Yes, CPUC and FSMTC are project partners and have been working closely with our team in providing
relevant data for our studies, GIS data of existing utility infrastructures, both water and sewer.

[Finater][Congress Victor Gouland]I think the importance of this assessment is to get as much community support as possible. Community
involvement. Give the men access to your communities so they can conduct a thorough assessment.
These are usually the problems with past projects. As soon as land owners/ community leaders see
developments starting, they put price tags on access to their properties. It's really important that wegive them our community support to complete these assessments so we can reap the long term benefits.

FSM PRIME_Chuuk Meeting Notes_August 28 20202

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, August 28 2020

*Response*

When we were doing the scoping for these projects, these concerns were brought up. Some utilities
may require access to properties that are outside the easements. Of course we have the primary roadeasements already secure but we are also identifying other stakeholders that we’d need to work with.

[Finater]Just from our experience with the ADB water project that CPUC is spearheading, Land disputes is amajor issue that comes up. We invite you to coordinate with CPUC and possibly joint our negotiations
to provide access to water sources at Wichen, Peniesene[Congress Gouland]This is an opportunity for our communities to get development assistance.This project depends on thecommunity willingness to get involved or not. This is why assessment is important, it provides
opportunity for communities to provide feedback and data for these projects to consider. Community
involvement; help educate our communities on the importance of the collective benefits. For instance,
we should all learn from Peniesene: as soon as CPUC engaged the community on possible usage of
their water resources, they already started putting dollar signs and blocked off access. Now, this project
has been sidelined. We need to educate our communities on the importance of collective benefits.
Thank you.

*Response*
I am glad our congressman touched on those topics. These types of projects comes with conditions, if
we don’t have stakeholders involvement or if communities are unwilling then we will lose the benefitsof these projects.

[Mayor Stephen]
I want to talk about the whole section of the village of Mwan. This was completed during the first phaseof the Weno project. The engineers that completed this road also brought unintentional
problems/issues. They built the roads but they forgot to consider the natural movement of water or water
courses. Taro patches have been damaged by stagnant water. During heavy rainfall, new areas are
now prone to flooding. We hope this can be considered as part of the priority roads, proper drainage toaccompany new roads. So waterflow from the mountains can easily drain out to the sea without
damaging farmlands and taro patches and without causing flooding in certain communities.

[Brad Mori]
Thank you for your comment. We recommended climate proofing the project. However because theproject funding for the 1st phase couldn’t accommodate our recommendations, which were to raise theexisting road elevations and provide proper drainage, we are now experiencing these issues today. Thisis the importance of the term “Climate Resilience”, all these should be factored into the project;
Drainage, Flooding and Mountain slides, Coastal Erosions. All the data we are gathering; Maps and
GIS data will help identify these areas so when the designers come these will be considered.

[Weno Municipality, Chief of Staff, Marcellus]
We’ve had 2 major assessments this year: 1.) ADB water project 2.) WB FSM Prime. The first one has
been approved all because of the communities willingness to cooperate with assessments that
accompanied the projects. Just like the previous one, this assessment will also require cooperation fromall the villages of Weno in order to get approval.

FSM PRIME_Chuuk Meeting Notes_August 28 2020

3

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, August 28 2020

[Victor Gouland]
Just to add to the discussion, if communities don't cooperate or get involved in these assessments. This
could stop our communities from getting access to these developmental assistance.

[Mayor Stephen]This is why it was so important that I called the meeting of Chiefs. So the chiefs can relay theseimportant messages to the people in their respective communities and explain the benefits. Also, there
will be a timeframe for the Argo team to visit communities. Chiefs can facilitate the team when they visit
the communities, point them in the right direction on who to meet and where to go. If they holdstakeholders meetings in your communities, invite landlords, community members so everyone canunderstand the project.

[Brad Mori]
It is also part of our responsibilities through the social and environmental assessment to understand all
feedback from the communities, even negative feedback. For instance, if the FSM Prime project will
block any activities or if the proposed prioritized investments are part of a significant cultural site or
family cemeteries. These are information that we can only get from the communities.

[4th Speaker]
Aren’t the easements for Weno already complete? What is the situation with our easements? Do theyend or have a limit? I thought they were forever.

[Victor Gouland]
Easements are only for the road reserve areas that have been agreed upon. I believe our role as thecommunity is to guarantee these easements. Show community involvement and participation in themeetings and field surveys

Agro and the state focal points, through this assessment, are trying to help the weno communities
secure the grant available to us. Even if these easements are already complete, our communities needto guarantee these easements through their involvement and participation in these engagement
meetings and field surveys.

[Mayor]We need to understand how long it has taken to realize the development we need. Different government
administrations in Chuuk come in and go, yet we haven’t seen/realized the important changes that will
truly benefit the people. We need to support these types of assessments/projects that will bring thedevelopment assistance we need. This is for our own benefit. We should do this for our kids, ourstudents that need road access. Road improvements are essential for development. People needaccess to essential resources. We need assistance not only for our primary road in town but also forthe roads that lead into our villages and communities.

[Brad Mori]
As far as we are concerned, our single circumferential road is our primary road, no secondary roads.

[Filater]
When do you expect to visit the village communities?

FSM PRIME_Chuuk Meeting Notes_August 28 2020

4

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, August 28 2020**response**
Our field surveys will start last week of August throughout September. We needed to inform all of the
Weno communities first before conducting field surveys. While we are on this subject, we kindly request
your assistance in allowing safe passage for our men as they conduct the field surveys around Weno.

[Congressman Gouland]
It’s really in our benefit to assist the work they will be doing.

[Sanitation]
What is your time frame for your community stakeholders meetings or second round of consultations?

**Response**
Second round of consultations will be in October.

[Sanitation]
Can you inform Weno municipality and council of the schedule for your second round of consultations,especially if they will be with the communities? Just to add a comment, it's better to schedule acommunity meeting on weekends, that's when all community members are available to attend andparticipate.

[Marcelus]
Do we know the value of the FSM Prime projects?

**response**
At the moment, No. Hopefully if it's approved in November, WB can appraise the value of this project.

4

Meeting closed

FSM PRIME_Chuuk Meeting Notes_August 28 2020

5

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, August 28 2020

Meeting Photographs:

FSM PRIME_Chuuk Meeting Notes_August 28 20206

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME) Project: Environmental
and Social Safeguards Assessment and Preparation of Instruments

Venue:FSMTC, Chuuk Station

Date:

August 31, 2020

Time:

10:00amChairperson:

N/A

Recorder:

N/A

Attendees:

Argo Environmental Ltd - Donsean Mori
Chuuk State Planning- Chief Akapito

PURPOSE
Initial Consultation Meeting/ Baseline data collection

PROCEEDINGSNo.

Agenda Item / Discussion
Welcome & Introductions
Consultant with ARGO Environmental, contracted by FSM National Gov to undertake the E&S Impact
Assessment for the Road Improvement projects throughout the FSM, including all 4 states

1
PURPOSE OF MEETING: Inform key stakeholders of ongoing PRIME Project
Acquire information, baseline data to develop E&S framework
Feedback: opinions & concerns
Project Outline
Part of boarder PRIME Projects: Prioritized Road Investment and Management Enhancement
Includes the feasibility, design & construction of physical works on the priority road assets to improve
the roads resilience to climate-related hazards or events in each state
Types of physical works could include: bridges & crossing improvements/ replace coastal protection,slope stabilization
Scope of work is still unknown until Vulnerability Assessment & Climate Resilient Road Strategy work
completed
2

ARGO engaged in understanding the E&S Assessment in order to prepare instruments for WB appraisal-

E&S Management Framework
Resettlement Framework
Labor Management Procedures
Stakeholder Engagement Plan
Other docs. include Generic ESMP &Priority Projects are no longer a key focus
Program of Work
3

Data Gathering- Gov. Departments/ Agencies, Secondary Reports, Field Survey
Series of Consultation MeetingsObtain required Data

4

Chief Akapito commented that Chuuk Planning Office/Chuuk State has not yet received any plans or as-builts
from FSM National government as the 1st phase of the road has not been officially turned over

FSM PRIME_Chuuk Meeting Notes_Planning_August 31 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, Planning Department, August 31 2020]

Chuuk Planning has been working with the Chinese government on the possibility of having a Chinese funded
road. Not only for secondary roads but all roads on Weno will be included. They have already completed theWeno road conceptual design. DM requested a copy of the conceptual design. CA will have his engineers
provide documents
Chuuk Planning has also identified locations of possible cross drainages on the circumferential road aroundWeno. DM requested that set of data. CA will have his engineers provide documents. [Upon followed up, I wastold by Engineer Dave that no coordinates on possible locations of cross-drainage]
Most recent projects for the Planning Office on the road were the Penia Peniesene Bridge and the Causeway
Bridge. DM requested for As-Builts. CA will have his engineers provide documents. [Upon follow up, only projectplans and specifications could be provided]
Feedback on the Project5

CA inquired whether the FSM Prime assessment documents could be used for other road projects. DM is not
sure on other project requirements but any data gathered for E&S Impact assessment will be available with
DTC&I. No reason to believe this will not be available to state agencies.
Miscellaneous

6
7

CA emphasized collaboration between agencies to avoid double works and efforts.
Meeting closed

ACTIONSNo.

1

Action Item
Planning to provide Conceptual Design for Weno road, As-Builts forrecently built bridges and coordinates of possible locations of crossdrainage throughout Weno Roads. [Only plants and specifications forbridges were provided. Planning hasn’t followed through or replied onfollowup regarding conceptual design and cross drainages.]

Responsibility

Due

Chuuk Planning

09/03

2

FSM PRIME_Chuuk Meeting Notes_Planning_August 31 2020

2MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancements (PRIME) Project:
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Auditorium

Date:

September 3, 2020

Chairperson:

Donsean Mori

Attendees:

Refer attached attendance list

Recorder:Donsean Mori

Purpose:•••Inform key stakeholders of the PRIME Project
Acquire information to develop E&S framework documents
Provide stakeholders an opportunity to express opinions/concerns to be addressed in developing the E&S
documents and DTC&I management decisions.

Proceedings:
No.

Agenda Item / Discussion
Welcome & Introductions[Lt. Governor]
State has two major projects that will be funded by the World Bank; Road and Marine port, our dock.
Introducing Argo Environmental and roles in the project.

1

EPA,critical focal point on the FSM PRIME. Other focal points, Department of Transportation & Public
Works, State Planning Office. All are gathered here because they are important to the project, key
stakeholders such as those present, CPUC and Chamber of Commerce.
Our Governor's office is thankful for the collaborative efforts between our national government and theWorld Bank making these important projects possible for the state government. In order for this project
to move through, we kindly request that all stakeholders and their respective offices collaborate withAgro and the state focal points.

2

Presentation provided by Argo Environment Ltd (Donsean Mori)
Discussion
Are there sections of the road where you’d expect improvements are needed to improve resilience toclimate related impacts?

3[Roger Arnold]
Thank you to the focals points and representatives of the FSM PRIME Project, this project is essential
for our future livelihood as it will work to counter the impacts of climate change, which has recently
proven to be a real life threat to all the island states. To answer your question, I feel West pou roadneeds most improvement. Possibly a conflict of interest because I live there but this leads to myquestion: Is this project just based on primary roads or are we looking at secondary roads to improve
as well. Any improvements will benefit Chuuk but even the newly paved primary roads are experiencing

FSM PRIME_Chuuk Meeting Notes_September 3 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, September 3 2020

heavy congestion. Before congestion was only during peak hours and holidays but now we areexperiencing traffic on a regular basis. This is why I'm asking about secondary roads. Improvements onthese secondary roads could relieve congestion on primary roads.

[Response]
No definitive labels for primary road and secondary roads. Existing road, paved or unpaved, is mostly
considered a primary road as it is still the only road for many to access critical infrastructure andresources on the island. So even the Pou road is a primary road for all the residents there.
Although priority road investment has been identified from Airport to Pou Bridge or Pou Causeway.
West Pou can still be considered for improvements under FSM Prime project.

[Nelson Steven, Acting President of the Senate, Chuuk State Legislature]*Opening Remarks* Within our institutions; both state and national governments, there is already an
existing Infrastructure Development Plan with data that considers social and environmental impacts.
The implementation of this IDP has been long overdue in our system. I wonder if the WB doesn't needthis data anymore? Are state and national governments still considering these plans as they related toincoming development projects?

[Elisius Akapito, Chief of Planning, Chuuk State Government]
IDP has identified the road network on Weno as a priority. To add to that, the conceptual design for thecircumferential road including primary roads and secondary roads has already been completed. It's justa matter of securing funding for these works. This E&S assessment will add depth to our plans, but as
far as the conceptual design that has been closed.
I hope Argo and the WB are aware of China's commitment to the Weno road, which is already in its
third phase. Chuuk state’s proposed concept to China is for the whole Weno road. I hope the WB FSM
PRIME projects and proposed ADB roads don’t just focus on Weno. If this happens then other criticalroad infrastructure on other islands throughout Chuuk, as already identified in the IDP, will remain
overdue. Other regions might never see development.

[Response]
During consultation with WB and Argo, it has been identified in the gap analysis the need to secure andscale up these existing conceptual designs. This is the importance of the social and environmental data
gathering works that Argo and its state partners have been undertaking, to add and feed into these
designs. The data we are gathering and other frameworks will be needed to support these conceptual
designs when presenting our proposals to donor partners.

[Mars Akapito, Director of Chuuk Conservation Society]*Opening Remarks* I understand there is the IDP that identifies key road infrastructure that requiredevelopment. This was developed a while ago by the local and state governments. Where did the idea
to have WB develop our roads in Chuuk come from? Has there been coordination between the state
government, TC&I (national government) and WB? Or was this idea concocted somewhere foreign andyou are just here to explain the concept to the Chuukese people?

[Response from Bradford Mori, Director of EPA]
It's already been a year since scoping and consultation works started, the existing concept designs
were considered but after developing the initial gap analysis through these assessments, we realizedthat a lot of data/ information is still missing. We need these key informations to be eligible for thesefundings. Key Stakeholder from Chuuk understood that the FSM PRIME should have started from Phase
2 of the Chuuk road project, but due to the funding being divided among all four states, we had to selectFSM PRIME_Chuuk Meeting Notes_September 3 20202

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, September 3 2020

Priority Road Investments that were guaranteed to be eligible for this specific WB funding. State decided
and selected these Priory Road Investments.

[Tos Nakayama, Director of Transportation & Public Works]
Adding to this discussion, this road project started from the President of the FSM. He met with the heads
from WB and requested that during his administration a number of road projects should kick in. The
total funding for this FSM PRIME project could be at the upwards of $40M. Chuuk was the only statethat identified road improvements as one of its priorities. Other states prioritized bridges . ADB offeredadditional funding for sections of the road, approx. another $40M. So we are looking at around $80M offunding for our FSM roads. Chief Akapito is now mentioning the China roads improvements. I also
understand that there is $18M of approved funding from CPUC to improve its water and sewage
systems. All these different projects will lead to road improvements. So, coordination is critical so there
will be no duplication of work. The more we coordinate our efforts, the more we can accomplish with
our roads.
To answer your initial question on what sections of the road where I’d expect most improvements areneeded: Mwan to Blue Lagoon or the section where the 1st Phase ended near the Mormon Church all
the way to Blue Lagoon Resort. This is for the tourists. [as the tourism industry is still one of Chuuk’s
lead investments] Thank you very much.

[Roger Arnold, Chuuk Economist]
To add to what the director of transportation was saying, I think in the past there were things that weretaking place and perhaps it was not well coordinated for all to work together. If I understand correctly,
the concept design for the Weno circumferential road was part of a ODA priority project that was
submitted 2 years ago. I think this is where it was highlighted and given the fact that the second phaseof what was supposed to be the road project for Chuuk state was no longer possible to be carried out
under the funding from the Compact of Free Association funding. This is where all came into place. This
project on the resilience, it was well discussed during the green climate fund symposium and which wasemphasised. I think these discussions might have sprung the concept of assisting Chuuk in these areas.
What Tos said is very critical, coordination is key. We need to work together. Given these kinds offunding we are about to receive or are in the pipelines for us to tap. Why not, work with them, work
together so we can really build up our infrastructure as needed that has been far being neglected over
the years. Thank you.

[Brad Mori, Director of EPA]
Just to go back to what Director Tos talked about, during the consultations with the WB, the issue withthe water and sewage systems and its possible funding from ADB did come up as they weren’t awareof ongoing projects or of what has been funded. It is our wish to coordinate with existing projects/
upcoming projects so we can have a better turnout[Graceful Enlet, Director of Education]*Opening Remarks* Our other islands in Chuuk, outside of Weno, are in desperate need ofdevelopment. Students walk long distances just to get to school, some have to swim and literally climb
mountains just because of the lack of road infrastructure. These are the road investments that areprioritized by other municipalities outside of Weno. I hope that since Weno is getting a majority of thesefundings [China Road, ADB, etc], we can see some of these development projects spread to otherislands/municipalities outside of Weno. Thank you.

[Nelson Steven]Thank you to Director of Transportation, Tos Nakayama, for clarifying that the idea for these projects
came from the FSM President. I was with President on his field trip to Ichimantong, Tonoas and his
commitments sounded too good to be true. Its true coordination is paramount to fend off other political

FSM PRIME_Chuuk Meeting Notes_September 3 2020

3

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, September 3 2020

disparities. There are only a few months left with this current administration, I hope this is picked up by
the next administration through the efforts of the current state partners and Argo
From a political standpoint, public policy making, to me unifying resources is important.

[Mars Akapito, CSS]
I asked the question, where did this project come from? Because from listening in to the discussion, it
sounds like some of these projects are not coordinated with each other. As we’ve already learned fromthe Chief of Planning, the China Roads are already in its 3rd Phase. I hope these projects cancomplement each other, add onto existing plans so that the resulting roads can fit together instead offighting who will get precedence.
I also think the Director of Education’s concerns are taken into consideration. I’m worried these road
improvements will come in and just focus on Weno. When are we going to see development on otherislands/municipalities? This is why I asked where did these ideas come from? Did someone carve thisidea up somewhere and expect us to be content with it? If we want these roads to be most beneficial to
Chuukese, when we must start these ideas/plans from within, from our stakeholders and not rely onothers recommendations. I’m glad to know that these ideas came from our FSM President. Thesepriority roads should come from our planning and preparations and not from outside where they justcome in and expect us to agree.

[Response]
Yes, these ideas came from the President’s initiative to Pave the Nation. This is the importance of what
we are trying to do, engaging with stakeholders so their ideas, thoughts and suggestions can be taken
into consideration and not just some foreign idea brought in.

[Lei Shirai, CPUC, CFO]
When CPUC was visited by PMO and TC&I back in January, this was when the scope was only from
Airport to Causeway. One of the reasons they met with CPUC was because they mentioned the WB
roads will include utilities; Sewer, Water or any assets CPUC has along the way will be include. Now
we are talking about additional priority road investments. Are utilities still included? Considering CPUC
now has ADB funding for the water and sewage systems. Or still under discussion now that CPUC has
ADB.
$4M funded by ADB disaster risk reduction. All four states working together to identify what projects to
be funded under that project. (1) Complete the loop for power utilities around Weno. Problem, no more
old roads, it would be difficult to install poles and utility lines without any road to access those areas.
(This section of road should be considered a state priority road investment, Epinuk to Sapuk)[Elisius Akapito]
Thankful for the president's road initiative. Many projects directed to funding the road infrastructure in
Chuuk, however, were not coordinated. IPC, Infrastructure Planning Committee? Our IDP is an official
document for our nation. Any projects that come in should follow the programs identified in IDP.
I have to agree with Director Tos Nakayama to prioritize that Section from Mwan to Neauo because it
adds economic benefits to the islands [Tourism, Road leads to resorts & attractions]. We can worry
about traffic congestions but these should be secondary, we need to consider the overall economic
benefits for Chuuk. IDP should be followed. Different focal point/ lead departments shouldn’t stray fromthe plans set forth in the IDP. CPUC shouldn’t take initiatives on ADB projects, Argo on WB projects,
Planning Office already finished their part on the China Road project. All these projects should be
combined, coordinated, so there is other funding for road projects on other islands in Chuuk.
[Mars Akapito, Chuuk Conservation Society]
It's important to stress that we need fidelity to our existing plans. We cannot react when opportunities
pop up. We need to stand our ground on existing plans so it doesn’t seem like we are operating indifferent departments. We need connectivity of interest.

FSM PRIME_Chuuk Meeting Notes_September 3 2020

4

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, September 3 2020**Clarication**
This project belongs to Chuuk state and the FSM, through their respective lead agencies. Argo is justpresent to conduct the social and environmental impact assessment on behalf of those agencies. Argo
will not select or take initiative on the selection of priority investments, state and national will.

[Roger Arnold]
Collective interest is important.
assessment? Beginning stage?

Any findings yet from Agro on Environmental and Social Impact**Response**
Yes, early stage. Data gathering efforts, Field Survey and Stakeholders consultation. Once draft
framework assessment completed will return to stakeholders for feedback[Mars Akapito, Chuuk Conservation]
Chuuk Conservation Society is interested in understanding the social safeguards instruments for thisproject. Encouraging key players to avail these instruments to independent parties and to make surethat they are in compliance to our environmental and social conservation efforts.

**Response**
We have been collaborating with other NGO, Chamber of Commerce, Chuuk Women’s Council and
Chuuk Youth Council, however we are not sure why they didn’t send their representatives today. We
will reach out to these more NGOs during our next stage of consultations.

[Tos Nakayama]
We need to collaborate our efforts, especially on the road easements. Every time we work with otherstates, they always single out Chuuk as being behind. We need to prove to them that the Chuuk now isdifferent from the Chuuk them. We need to make sure we provide all relevant information to support
these projects so they can continue without issue.

[Atson Nakayama]
Regarding easements for this project. Lets not just focus on providing relevant documents on easement
for the prioritized sections already identified. We should start compiling all relevant easement
documents for the whole priority road on Weno.

Just a comment on road development on other islands and road projects being centered on Weno.
Secure those road easements. From my understanding, all only tonoas as more than 50% of their land
titles secured. The rest have a lot of land documents missing.

[Mars Akapito, Chuuk Conservation Society]
Just a clarification, I agree with the completion of the road in Weno. The road projects should just notend in Weno. I am concerned that the scope of the assessments are focused on Weno.

[Tos Nakayama]
2 years ago, when WB initially sent their representatives to scope out the marine projects. We sent
them to Tonoas, Fefan and Udot. I think they have a good picture of the conditions of all our roads in
Chuuk, including neighboring islands. So yes, these are in the pipeline. In fact, I requested.

FSM PRIME_Chuuk Meeting Notes_September 3 2020

5

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, September 3 2020

[Graceful Enlet]
Multiple road development projects directed towards Weno, is there are possibility that maybe the roadis overfunded? Just for your information, Faichuk region already has an infrastructure development
plan. These should be considered as well.

[Urumai]
Mixed feelings on this project. I’m excited that this project aims to complete the Weno roads. But equallyconcerned that these projects might end in Weno. How does this benefit Chuuk as a whole, when otherislands or municipalities aren’t getting their developmental needs, such as road infrastructuredevelopments.
We have road paths on Tonoas that connect all villages throughout the islands. We have vehicles thattravel those roads. We have docks. We have ongoing economic development projects such as thecoconut processing plant. My concern is because I heard from the FSM President himself stating his
hopes to develop tonoas roads. I have no questions, just a request that you include tonoas in on thesedevelopments plans. If there is anything, development assistance for roads, priority roads investments,
please consider tonoas.

[Lei Shirai]
Part of the beautification of Chuuk project, leaders encouraged improving roadside fences. Some are
not already built with concrete. What's the plan there? Will there be any displacement of people? You
might not have an answer now but do you think this might be an issue?
We have a draft regulation regarding these concrete fences that are already built. Any fence, concreteor what not, that encroach the road easements will be removed at the cost of the builder. When applying
for permits, those are considered in our guidelines. Don’t block utilities, don’t encroad government
easements[Roger Arnold]
Just to add to the request for more development on Tonoas. Since you are focused on the social andenvironmental impacts for these road projects. There are works in place with Commerce & Industry
identifying tonoas as a site for development to take away stresses or pressure of economic development
being focused on Weno.
4

Meeting closed

FSM PRIME_Chuuk Meeting Notes_September 3 20206

MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancement (PRIME) Project:
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

C&I, Conference room

Date:

Sept 24, 2020Time:

11:30amChairperson:

N/A

Recorder:

N/A

Attendees:

Argo Environmental Ltd - Donsean Mori
C&I, Division Chief - Peter Aten

Purpose:Baseline data collection/ Standard Operating Procedures (or Similar) for Land Management on how land acquisition/compensation is to be undertaken.
Proceedings:
No.

Agenda Item / Discussion
Land Easement Scanning Works
Apologies from Chief Aten for such a busy week. Mr Tasuo William from Land Management had a funeral andhas been out of office since Tuesday, 09/22/2020. There was also another state funeral yesterday that Chief
Aten had to attend and that was the reason he could not reassign anyone on Wednesday, 09/23/20.

1
Chief Aten acknowledges that Dino Aliven is correct that Tasuo William is the main person assigned to the vault
and that it would be best to wait for his availability. Per Chief Aten, Tasuo William should be back in office thisFriday, 09/25/20. If Mr. William is available then, scanning works can start right away, if not then scanning works
should be scheduled for early next week before the Sept 30th deadline. Stop by the office Friday at 10am.
1.) Standard Operating Procedures (or Similar) for Land Management on how land acquisition/compensation is to be undertaken.
2.) Standard compensation rates document for land/assets/crops etc.
Chief Aten stated that the Land Management office has been working with a land acquisition schedule that was
based off of one from Asian Development Bank from 12-13 years ago. Standard compensation rates range from
$15-$50 per square meter. Compensation rate is based on distance from high value land areas, mainly port
areas (Seaport and Airport), which receive the highest compensation rate of $50 per square meter.

2

Chief Aten notes that technically by law the compensation rates are expired as land valuation should bereassessed every 10 years. However, due to limited funding there has never been a valuation assessment
since. Land Management is still using those rates.
Chief Aten further notes that CPUC has adopted the state’s land acquisition rates for their most recent projects(ADB & WB funded) but with a 1% annual increase in those rates. Chuuk State has not increased rates since its
adoption more than 12-13 years ago.
Chief Aten mentioned that Dino Aliven from Land Management is the right person to get a copy of the Land
Acquisition Schedule document from. Dino Aliven is aware of Argo Environmental efforts to compile all these
documents so it is best to schedule a meeting with him. Dino Aliven is currently out in the field but if you
schedule an appointment with him via email, he should be able to provide a copy of the document.

3

Meeting closed at 12:00pm

FSM PRIME_Chuuk Meeting Notes_C&I_September 24 2020

1MEETING NOTES
Project:

FSM Prioritized Road Investment and Management Enhancements (PRIME) Project:
Environmental and Social Safeguards Assessment and Preparation of Instruments

Venue:

Governor’s Auditorium

Date:

November 12, 2020

Chairperson:

Donsean Mori

Attendees:

Refer attached attendance list

Recorder:Donsean Mori

Purpose:••••To provide an update on progress, scope and timing of the PRIME Project.
To outline proposed key principles of E&S framework documents and ‘strategies’ to screen and manage
possible environmental and social impacts from any Project works (once they are identified).
To receive comment and feedback from stakeholders, in order to complete draft E&S framework documents.
To engage stakeholders in the development of these documents and management decisions for the Project

Proceedings:
No.

Agenda Item / Discussion
Welcome & Introductions[Lt. Governor]

1

Stressed the importance of collaboration between government stakeholders and consultants; whenrelevant government stakeholders are needed, whether it's for information needed or for consultation
meetings, everyone should work together because the FSM Prime project is for the benefit of all.
Everyone present has a stake in the project.

2

Presentation provided by Argo Environment Ltd (Donsean Mori)
Discussion
First concern that was brought up was regarding the disclosure of the draft framework documents.
Discussed this extensively within group and clarified the purpose of this round of consultation and thetimeline for the disclosure of the draft and final E&S framework documents.

3

In the end, everyone in the room still requested that a FSM PRIME representative shares these
documents with all interested stakeholders when they are made available. The more information thatcan be shared with the stakeholders, the more they can provide quality contribution to the consultation
meetings/project.

Chief of Commerce and Industry asked whether all the relevant information that has been gathered forthe baseline assessment was completed.
*Response*
Replied that all the agencies were very helpful and that we did receive a lot of useful information fromtheir agencies. Mentioned that we identified land easements that were available particularly for the roadsections from the Airport to the Pou bay causeway and although I did scan a good portion of thoseeasements, more works still need to be done by the Land Management office to organize all existing

FSM PRIME_Chuuk Meeting Notes_November 12 2020

1

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, November 12 2020

easements. This would be very critical once any other physical works are identified along the primaryroad.

West Pou Road was brought up. Will it be included in the project? Why was it classified as a secondaryroad?
*Response*
Lt. Governor assisted in answering that question as he's been periodically updated by Robert Goodwin
from PMO. He mentioned that although it might not be included in the Physical works for this round,including the road section in the climate vulnerability studies is critical in getting works in these areas
started.

CPUC stressed the importance of collaboration between different projects. The local utility corporationhas 2 projects in works, one funded by ADB for water and sewage facilities and one funded by WB fora solar plant at Mechitiw. Both these projects will be affected by the FSM PRIME. ADB can start as
early as next year. CPUC also stated that it was their understanding (from TC&I during scoping) that
the FSM PRIME road from Airport to the causeway will include all utilities; water and sewage.
Mentioned that the assessment we completed is just the beginning of a series of studies that will betaken to determine what will be included and what will not. Continued to stress the importance of
stakeholders meetings and the whole Participatory Design Approach that's integrated into the FSM
PRIME.

Question regarding our timeframe. It seemed a bit too promising considering it was stated that we could
see detailed designs for the physical works within 2 years. In comparison, the WB Marine Project inChuuk, which is already approved, is not seeing any physical works within the next 5 years.
Mentioned that these projects take time, as all these impacts have to be taken into consideration to
avoid, minimize and mitigate. However, my knowledge on the construction timeline is limited. These
projects might not even make it that far which is probably why that is still TBA.

Chuuk Conservation Society stated their appreciation for their organization's inclusion during thesestakeholders meetings. They also asked a similar question to what Kosrae leadership asked; Which of
the four state’s physical works will start first? Will they all start simultaneously? Will any of Chuuk’s
physical works be affected by delays or complications for other states?
Stated that I will take note of this question and will not make too many assumptions but I do understandthat one of the objectives of our work is to secure the funding for this project. Once funding is secured,further studies and works in each state should be independent of one another. Hold ups in Pohnpei
should not result in delays in other states.

Lt. Governor asked if the exact starting and ending points of the Prioritized work in Chuuk is alreadyestablished?
Again, mentioned that while my personal knowledge on this is still limited I will take note of the question.
However the whole primary road was assessed and will be further assessed during the VA/CRRS
studies and that depending on the results of studies, we can still see modification to the prioritizedworks.

The Governor’s economic advisor and the Chief of C&I asked how the prioritized road was selected.
Why was it limited to less than 2 miles of road? Was this due to limitations in funding?
*Response*
Mentioned that the prioritized section was determined by earlier scoping missions by DTC&I, in
consultation with key state stakeholders along with WB. Solicited EPA’s assistance considering they
were present during these early missions. EPA mentioned that the scoping missions were based on

FSM PRIME_Chuuk Meeting Notes_November 12 20202

FSM PRIME: E&S Safeguards Assessment and Instruments
Chuuk, November 12 2020preliminary environmental assessments. Although other road sections may have more economic
significance, the selected prioritized road fit the PRIMES objective the most, whereas it needed themost climate proofing solutions as compared to other road sections. EPA clarified that although they
were present, they were not part of the selection process.

Lt. Governor ended the meeting with comments regarding a similar project that is in the works for Chuukthat will be funded by ADB. Collaboration between all projects is critical if we want to rehabilitate ourroads in its entirety.
4

Meeting closed

FSM PRIME_Chuuk Meeting Notes_November 12 20203

Yap Meeting Notes

FSM PRIME - Consultation presentation Meeting

Date: Friday, 14Aug 2020 @ 12pm
Venue: Ganir Restaurant- Yap State
Stakeholder: Council of Pilung (Chiefs)
Presenter(s):-Johnathan Fathal-State Planning Chief,-Jacob Falan-EPA Acting-Exec Director &-William Domingo-PMO Resident Engineer
Individual Stakeholders:-James Manguwon, Chief of Weloy Municipality-Francis Fithingmow, Chief of Gagil Municipality-Steven Mar, Chief of Tomil Municipality

Highlighted points
1. Chief of Weloy noted that the two primary bridges being considered for reconstruction musthave an alternative detour route within the village of Nimar so that commuters do not have to
go around the loop road to get into town.
2. Chief of Tomil wanted to minimize the destruction of gardens and taro patches along thenorthern road and if such resources are to be destroyed without alternatives then he should becontacted to mediate with the land owners.
3. Chief of Gagil seeks assistance in relocating the waterline that runs under a portion of theexisting Gagil road before any construction of the Northern Road takes effect. He suggests thatthe waterline be relocated outside the gutter areas.
4. The Chiefs asked that they be allowed to meet with potential contractors and that they be
involved in the selection of contractors once the project solicits contractor proposals.
5. Once the E&S assessments are done, the Chiefs would like to choose a member of their own
individual municipalities to be their eyes and ears in the government focal group that is
administering the project for information-sharing purposes
6. The Council of Pilung would like to be considered in Zoom conferences between government
agencies and outside donors, especially on infrastructure projects that takes place in the
different municipalities of Yap State.

FSM PRIME - Consultation presentation Meeting

Date: Tuesday, 15SEPT 2020 @ 1pm
Venue: Yap Chamber of Commerce Conference Rm-SBDC Bldg
Stakeholder: YCC Key Members and others
Presenter(s):-Jonathan Fathal-State Planning Chief,-Jacob Falan-EPA Acting-Exec Director &-Sebastian Tamagken-Civic Affairs.
Highlighted points:
1. Name of Bridges to be officially referred to as in A) Donoech instead of Manta Ray Bridge; B)
Doqmathing instead of Waab Hardware Bridge. This was embraced by the members as a way
to ensure local names aren’t neglected or driven away by local government projects.
2. Bond requirement on contracts for the local companies are an unnecessary requirement inmany forms as; 1. Local Companies are poor and cannot afford more restrictions in order to winbids. 2. Local Companies are owned by Islanders and are never at flight risk or others.
3. Northern Road estimate needs to be precise by a certified engineering agent/agency. To datePublic Works & Transportation-Dept hasn’t given any clear picture what the costs are for the
resurfacing of existing road, repair and/or extension to Tamor, Tamil and Gachpar, Gagil.
4. Recommended to the government to closely work with PW&T for a thorough cost on the
Northern primary road and to consider using “Cement” than “Asphalt” for many good reasons in
the future.
5. Product Quality to closely consider by all parties related to No. 4. This is based on pastexperience on the existing road (Northern) not lasting over 10 years before deterioration begin.
6. Road Easement Law—Needing more Public Education to the community in order to avoid
conflictions and interferences based on lack of education/information on what Road-Easementis.
7. Government to seriously consider how Local-Contractors can win bids if it means supplementing
other means rather than spending local money to the outside world.

8. Side-Walk; this is a major issue around the Capital (Colonia-Town) and shall be seriously
considered to ensure pedestrians are always safe on the road at all time.
9. Involving “Local-Artists” perspective on the designing of any projects especially infrastructure toretain/capture the local-taste or image of Yap State where possible.
10. Primary Road needing immediate repair as well;*Around the Lagoon-Needing patching, elevation from tides, sidewalk.
* PTS to International Airport Road (flooding, cracked-pave, uneven, sewer leakage).
*Water Dam Road-Excessive flooding during rain even light-rains.
*Ayrach Hill—Yyin, Fanif Road; cracked and deteriorating fast, unsafe to drivers heading
downhill.
11. Gaanelay School Road—Needing pavement to prevent steep drainage into main-road
intersection causing cracks on pavement, unsafe for drivers and etc.
12. Proper Drainage Issue—Most areas on the Primary Road do not have proper drainage thus mostof the areas are beginning to break/crack between heavy rains and hot sun heating asphalts.
13. Mochoy Road—Crossing Dugor to Adibweq in Weloy Municipality is a Primary Road that wasneglected before. This road runs across East-West making commuting more convenient, fasterand cost effective. It helps in emergency situation for people on West-Side to reach the Hospital
faster and students reaching to Bael-School on a daily basis.
14. Tamil Bridge—This has been on the table for some time in the past. Connecting Colonia to
Tamil Side over the bay. Easier and shorter for commuters, emergency situation, school accessand etc.
15. Yap State Hi-Way or Freeway—Build an Island Freeway from North-South with exits into
respective communities, down-town and etc. Serves as main road in case of inundation or
floods during heavy storms.
16. Government to define Primary Road and Secondary Roads.
17. Mulroo Bridge—Between Ace’s Mart 1 Store and Ace’s Mart 2 Store. Needing excavation to free
up debris stuck underneath as well as elevation to prevent submerging during high tides.
18. Ganir Bridge—Government to do immediate repair and enable yachts to anchor inside Lagoon
and etc.

Meeting Photographs

FSM PRIME - Consultation presentation Meeting

Date: Friday, 18SEPT 2020 @ 10am
Venue: Yap State Legislature Chamber
Stakeholder: Yap State Legislature members
Presenter(s):-Johnathan Fathal-State Planning Chief,-Victor Bamog- Director of Planning & Budget-Theo Thinnifel- Director of Public Works
Individual Stakeholders:-Jerry Fagolmul- YSL Floor Leader-John Maswemai- YSL Vice Speaker-Jesse Ragilmar-YSL Committee on Gov’t, Health, & Welfare

Highlighted Points•

Road Easement Law—Needing more Public Education to the community in order toavoid conflictions and interferences based on lack of education/information on what
Road-Easement is.

•Northern Road estimate needs to be precise by a certified engineering agent/agency. A
maintenance proposal for the project must be projected on a yearly basis.

•Any reports or stages of the project that is documented must be shared with the Yap
State Legislature.

•

Safety and continual flow of traffic must be ensured during the implementation of the
project so that commuters will not be hampered in any way.

•

The Division of Land Resources must be made aware of all land-based projects toensure that project operations do not infringe on private property.

•

The cultural and customary rights of the citizens of Yap must take paramount during theimplementation of the project and that the focal group should ensure those rights in all
aspects of planning.

FSM PRIME - Consultation presentation Meeting

Date: Tuesday, 20OCT 2020 @ 1pm
Venue: YSPSC (Yap State Public Service Corporation) Conference Room
Stakeholder: YSPSC General Mgr, Asst. Mgr, Division Heads and others
Presenter(s):-Jonathan Fathal-State Planning Chief,-Jacob Falan-EPA Acting-Exec Director &-Sebastian Tamagken-Civic Affairs.
Highlighted points:
1. According to the General Manager-Mr. Faustino Yangmog and Assistant Manager-Mr.
Victor Nabeyan, YSPSC has submitted its underground power-line layout to the state forconsideration in the future. It is their hope to have this plan be part of the state future
plan where the shoulder(s) of the primary road be reserved for YSPSC’s Underground
Power-Line. This plan is considering north-south primary road and the Loop road.
According to Chief of Planning-Mr. Jonathan Fathal the plan has been received by his
office and submitted to the Governor for review and funding consideration.
2. Concern by YSPSC regarding northern road extension plans namely at the end-of-pave
next to the FMI and Sports Complex compounds leading to Gagil Municipality. (Pleaserefer to FMI-Sports Complex Simulating map pic). Based on instructions by thegovernment in the past (Public Works & Transportation-Dept) the main road around thatparticular area will be relocated to give more space to the FMI (Fishery & Maritime
Institute) Campus and the Sports Complex space for expansion. Thus the power lines
near those areas have been laid in the bushes supposedly where the primary-road will
be one day. This is a question whether or not this is what the state is still planning on
doing as currently this sits as a challenge to the power company having to drive inbushes for regular maintenance and emergency repair.
These are the two major points by the YSPSC. Aside from that they are very keen andsupportive of the Prime-Road project for the nation and states. Further, they continue to extend
their supports on anything they can do to help in terms of locations of power line, sewer &water lines and etc.
Note: Please note on FMI-Sports Complex Simulating map as a rough sketch by us (civic affairs)
and YSPSC will assist in providing the actual GIS plot-map, if required.

Meeting Photographs

FSM PRIME - Consultation presentation Meeting

Date: Friday, 06 November 2020 @ 3pm
Venue: Council Of Pilung Meeting Room
Stakeholder: 10 Municipal Chiefs and others
Presenter(s):-Jonathan Fathal-State Planning Chief,-Victor Bamog-Director of Office Planning and Budget &-Sebastian Tamagken-Civic Affairs.
Highlighted points:
1. Chiefs were given opportunity on the presentation with not much concern.
2. They were also briefed on other Stakeholders’ meetings taken place with their approvals andblessings to continue work with other stakeholders for more public comments.
3. Tamil Chief-Steven Mar recommended to the working group to work closely with YSPSC
regarding their power-lines next to FMI and Sports Complex (as highlighted during YSPSC’s
meeting report on October 20, 2020) to ensure that the primary road will coincide with theircurrent layout otherwise they might need to realign back to existing road, should they choose
to be next to main road. Otherwise, the choice is entirely up to YSPSC’s how they layout theirpower poles around that area without any objection by Tamil Chief Mar.
4. All 10 Chiefs made light comments on the presentation as an indication that they are in one
accord with the current plan(s). They gave their full blessings to proceed on every phase
necessary for the project to begin as soon as practicable for the state.
5. Chairman of the Council-Chief Bruno Tharngan thanked the group and welcome any future
updates there may be for the council to consider. Lastly, the council is welcoming community
meetings should the group feel necessary. Otherwise, each of the 10 Chiefs will take full
responsibility in conveying the message to each of their respective communities.

Meeting Photographs

FSM PRIME - Consultation presentation Meeting

Date: Thursday, 12NOV 2020 @ 12pm
Venue: Media & Protocol Div., Conference Room
Stakeholder: Yap Women’s Association (YWA) & Kids of Ruuq Community (KORC)
Youth Group
Presenter(s):-Jonathan Fathal-State Planning Chief,-Jacob Falan-EPA Acting-Exec Director &-Sebastian Tamagken-Civic Affairs.
Highlighted points:
1. Youths emphasis on proper drainage and sidewalk especially during rainy days and hard
to walk before/after school.
2. YWA Chairwoman-Laura T. Ngaden inquiring of Ganir Bridge as the most condemned
bridge yet not being considered under this phase.
3. YWA recommending to the government closure of the Ganir bridge for public safety as it
deem obviously necessary to prevent any possible injury in the future.
4. When is the Secondary Roads to be developed as more and more people are travelingon them due to enormous numbers of vehicles being imported on to the island.
5. When is the PRIME actual work should begin?
6. IOM Manager—Philip Raffilipiy: With regards to the Climate Change, elevation of thelower roads should be considered including drainage that shoots out to the taro patchescausing taro patches damages.
7. Number of vehicles imported to the island should be seriously looked at as more andmore cars are coming in while no exit for broken ones causing more issues not only on
existing primary road, but environmental impacts in communities.
8. How is the soil analysis being done for both primary and secondary roads? This is toensure that there won’t be any poor plans to leave other side properties damaged suchas gardens/taro patches.

9. Everyone is happy to have learned the information and will pass it on to both the Yap
Women’s Association respective members as well as other Youths’ groups around theisland for information and comments as well.
10. Note: Because of school day and during lunch hour; Lunch packets were arranged forrefreshments which turned out perfect as it gave energy for more discussions.

Meeting Photographs