ROSCon 2018
What to Know Before you Go
We look forward to welcoming you to ROSCon 2018 to be held at the NH Collection MadridEurobuilding. The response to ROSCon has been overwhelming with registration selling out prior to theearly registration deadline! This magnetic event would not be possible without the support andgenerosity of our sponsors.
Prior to your arrival, we encourage you to check out the conference website to review detailed
information about the conference.
Helpful Information
Conference Venue (Google Maps Link)
Hotel NH Collection Madrid Eurobuilding
Padre Damián, 23 28036 Madrid - Spain

Registration
Location: Plaza Mayor, First Floor
View the venue floor plan.
Hours:

Friday, September 28: 16:00 - 20:00 - Sponsors, Exhibitors, and Diversity Scholars Only
Saturday, September 29: 07:30 – 18:10
Sunday, September 30: 08:30 – 18:05

Easy Ways to Reduce Your Environmental Impact
Eliminate the amount of waste that ends up in landfill by bringing your own reusable waterbottle and refilling it at the event.
Reduce your personal carbon footprint by walking or taking public transportation between yourhotel and the conference venue.
Please use the appropriate bins onsite to ensure items are recycled and reduce the waste sent
to landfills.
Reduce your water consumption by limiting your shower time and reusing your towel in yourhotel room.

Time Zone
Madrid, Spain is located in the CEST time Zone (UTC +02:00)
What to Pack
We recommend you dress in layers as temperatures in meeting rooms can vary.
Weather
While September is still the midst of summer in Madrid, the city is beginning to cool down for fall withan average temperature of 22ºC/71ºF, an average high of 29ºC/84ºF and low of 14ºC/57ºF. You canview the 10-day weather forecast for a better prediction of the weather during the conference.
Travel from Madrid-Barajas Adolfo Suárez Airport (MAD) to the NH Collection Eurobuilding*The committee recommends travelling by Metro
Approx. 35 minutes Cost: (7,50€, Subject to change)
You have two options on the metro. Option 1 has a 14 minute walk. Option 2 requires a train transfer.
Option 1:
Directions: Walking approx. 14 minutes● Take L8 from Airport to Nuevos Ministerios● Disembark at the Colombia station● Take exit Príncipe de Vergara impares - Colombia● Head north on Calle del Príncipe de Vergara toward Calle de Colombia● Turn left onto Plaza de la R. Dominicana● Slight left onto Calle de Costa Rica
● Continue onto Av. de Alberto de Alcocer● Turn left onto Calle de Padre Damián
Option 2:Directions: Walking approx. 6 minutes● Take L8 from Airport to Nuevos Ministerios● Transfer to L10 at Nuevos Ministerios● Board L10 to Tres Olivos● Disembark at the Cuzco station● Head north on Paseo de la Castellana toward Av. de Alberto de Alcocer● Turn right onto Av. de Alberto de Alcocer● Turn right onto Calle de Padre DamiánConference Information
Program
For the full conference program, please visit the conference website. As noted above, registration opens
at 7:30am on Saturday, September 29, with the Opening Session beginning at 9:00am. We encourage
you to arrive early to check-in and enjoy the company of other early arrivals prior to the start of theOpening Session.
Group Photo
Please be sure to join us in the general session room after the final presentation on the first day,Saturday, September 29, for a group photo at 18:05.
Presentations
Presenters are responsible for providing a laptop to connect to the podium. The default connection at
the podium will be HDMI. VGA, mini-displayport and USB-C adapters will also be available. An audio
connection will be available.
Please format all presentations in 16:9 ratio for optimal display on the screen.
Lightning Talks
If you are interested in giving a 3 minute lightning talk, here’s an overview of how it will work.
Each morning at the beginning of the day’s remarks (9:00), the committee will post a link to a web form
to sign up on-site for a Lightning Talk slot. It will also be posted at the registration desk. Submissions willbe allowed until the end of the first Coffee Break (11:00). The Organizing Committee will review thesubmissions and then the day’s talks will be selected at random. If you are selected you will becontacted by the committee via email at or before 12:30 and will have until lunch ends at 13:50 to bringyour media file to the volunteer(s) at the registration desk. During the lightning talk session your file will
be preloaded and you will be given a 3 minute warning before your presentation slot. The 3 minuteduration limit will be strictly enforced :)We will accept a media file in the following formats:● PPT● PPTX● PDF● Anything a standard Windows VLC install can play back
● Google Slides (ensure that the slides and all linked media have view access granted torgariepy@clearpath.ai for the duration of the session)
In summary:● 9:00: Web form posted and signups open
● 10:30: Morning coffee break begins● 11:00: Morning coffee break ends and signups close●●●

12:30 (at latest): Presenters notified by email
13:50: Presentations due, lunch ends
15:20: Lightning talks begin

Presentation Archiving and Live Stream
To make the content that is presented available to the greater community and provide a long termarchive, presentations will be video recorded and available on the conference website in early October.
We would also like to thank Tony Robotics as their support has enabled the conference to provide live
streaming of the sessions.
Wifi at the venue
Wifi is generously supported by Honeywell Intelligrated. To access the dedicated conference network inthe meeting spaces, please use the SSID and password below.
■

SSID: Honeywell_TeamROSCon■Password: awesomebots

Social Media
Please share your conference experience via the conference social media accounts: #ROSCon2018#ROSCon @OpenRoboticsOrg @rosorg
Exhibit ScheduleExhibitor Move-in:
Exhibit Space Open Hours:
Exhibit Move-out:

Friday, September 28
Saturday, September 29
Sunday, September 30
Sunday, September 30

16:00 – 20:00
07:30 – 20:00
08:00 –16:15
16:35 – 20:00

Hotel security will be present on-site and the exhibit hall will be locked overnight on Friday following
setup and Saturday following the reception. However, we do not recommend leaving valuables at yourexhibit table unattended.
Child Care Options
The NH Collection Eurobuilding contracts with “Cangurous de la Guardia”, a professional, multilingual
childcare company. You can contact the company directly via their website,
http://www.cangurosdelaguarda.com, or reserve service though the NH Eurobuilding Guest Relations
desk: T. +34 91 353 73 00 Ext: 4882 gstrltns.nhcollectioneurobuilding@nh-hotels.com. If you intend tocontract childcare services, in addition to contacting the care provider, please email
Karly@MeetGreen.com. ROSCon is committed to creating an inclusive and accessible conference
environment. By providing this information, it will allow the Conference to review attendee needs andevaluate where conference resources are deployed.
ROSCon 2018 and Open Robotics do not guarantee or make warranties for the provider and assume noliability by providing this reference.

Dining & Tipping in Madrid
Breakfast:
Apricot Lounge (Calle del Dr. Fleming, 58 - 10 minute walk)
Le Pain Quotidien (Capitán Haya, 26 - 9 minute walk)Nitty Gritty (Calle del Dr. Fleming, 51 - 10 minute walk)
Coffee Shops/Pastries:
Panaria (Paseo de la Castellana, 164 - 6 minute walk)Santagloria (Calle de Pedro Teixeira, 7 - 13 minute walk)
Dinner:
BOCABOCA (Calle Félix Boix, 8 - 10 minute walk)
El Enfrirador (Plaza Del Peru, 1 - 8 minute walk)
El Qüenco de Pepa (El Qüenco de Pepa, Calle Henri Dunant, 21-23 - 4 minute walk)
Sacha (Calle de Juan Hurtado de Mendoza, 11 - 5 minute walk)Tipping is not customary in Spain as services fees are almost always included. If someone provides
particularly excellent customer service you might consider leaving a small tip in cash, for example, byrounding up to the nearest Euro or leaving 5% when dining.
Dining in Spain happens later in the day than in other countries; restaurants may not start serving dinner
until 9pm.
Disclaimer
ROSCon 2018 reserves the right to use any photograph/video taken at any official conference event,
without the expressed written permission of those included within the photograph/video. ROSCon may
use the photograph/video in publications or other media material produced, used or contracted by
ROSCon including but not limited to: brochures, invitations, books, newspapers, magazines, television,
websites, etc.
Have any questions? Please contact Shereen at shereen@meetgreen.com.