Document list for inspection

Organization
Check Cr, Rev. or New columns after an introduction of OSHMS starts to be considered.
Cr : Documents already used at the OHSMS introduction. Rev: Documents revised at the OHSMS introduction. New : Documents newly prepared for the OHSMS introduction.

GeneralOverview

Conformance toOccupationalＡ
Safety and HealthLaw,etc.

OSHMS systemdevelopment

Ｂ

Investigations oflabor accidents

Ｃ

Reflection ofemployee
opinionsＤ

OSH policies

ＥSystem review

ＦＧ

Development ofＨ
OSH
objectives/manag
ement plan
Inspection ofoccupationalrisks/hazards anddetermination ofactions, etc.

OSHmanagement
plans

Ｉ

Ｊ

Regularinspection,Ｋ
improvement, etc.

System audit

Ｌ

Emergencies

Ｍ

Documentation

ＮRecords

Ｏ

No.

Documents

Doc
Doc
Doc
Man
Doc
Doc
Doc
Doc
Doc
Rec
Man
Doc
Doc
Doc
Doc
Rec
Rec
Rec
Man
Rec
Man
Man
Rec
Doc
Rec
Man
Doc
Doc
Doc
Man
Man
Rec
Rec
Rec
Man
Man
Man
Doc
Rec
Rec
Man

1
2-1
2-2
3
4-1
4-2
4-3
4-4
4-5
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36

Corporate information including products, services, number of employees, and company brochures

Rec

37 Records of regular inspections and improvements of the organization and two selected workplaces

ManDocDoc
RecDocDocManManDoc

383940414243444546Cr

Rev New

Labor accident statistics and lists of OSH activities in the past 10 years
Lists of labor accident records resulting in shutdown/non-shutdown in the past 5 years
Sets of OSHMS procedures/manuals
Assignment notification lists on General Safety and Health Management supervisor, Safety manager, Health administer, industrial physician, etc.

Notification lists in the past five years on the Notification of Safety and Health Law Article No.88 Plan, etc.

Requirement lists regarding national Safety and Health and other related laws
Lists of qualification, training regarding national Safety and Health, and other related laws
Lists of legal periodical self-inspections of equipments, etc, regarding national Safety and Health and other related laws

Two example records of legal periodical self-inspections of equipments, etc.
Procedures to determine implementation items according to Safety and Health-related laws, workplace Safety and Health regulations, etc.

Regulations/charts, etc. on the hierarchy of OSHMS managers
Safety and health management regulations (including the organization chart of OSH management) established under law

Safety and health committee regulations established under lawRegulations established under law regarding safety and health conferences or councils
Minutes of safety and health conferences or councils in the past one year
Minutes of Safety and Health Committee in the past one year, concerning reflections of employee opinions, records of notification to employees and related contractors, etc.

Records of OSH trainings including OHSMS, hazardous/dangerous operations defined by law, and training to supervisors/new employees

Procedures to investigate labor accidents and clarify/resolve problem(s)Two latest records of labor accidents with its cause investigations and corrrective actions
Procedures to reflect employee opinions for developing OSH objectives and OSH management plans
Procedures to reflect employee opinions for implementing, evaluating and improving OSH management plans

Minutes of departmental OSH meetings held at two selectedworkplaces in the past six months

OSH policies and its notification method(s)Records of OSHMS review including data used. Those overlapping with other documents not required

Procedures to develop/review OSH objectives/management plans
OSH objectives /management plan of the past 3 years
Departmental OSH management plans of two selected workplaces
OSH training plans
Procedures to inspect occupational risks/hazards, and their related operation manuals
Procedures to determine actions from results of risk/hazard inspections, and their related operation manuals

Records of risk/hazard inspection of two selected workplaces
Records of actions determined from results of risk/hazard inspections and implementation of two selected workplaces

Number of risks classified by level of severity and by departments in the past three years
Procedures to ensure appropriate/continual improvement of OHS management plans
Procedures to notify requirements to employees, contractors and other related parties to ensure appropriate/continuous improvement of OHS management plans

Procedures to notify employees of requirements in instruction manuals of equipments/machineries

One operation procedure example from each of two selected workplaces
Records of regular OSH activities such as KYT, 4S and improvement proposals, etc. of two selected workplaces

Records of OSH patrol of two selected workplacesProcedures for regular inspections and improvements

System audit procedures
List of personnel qualified as internal system auditors
System audit plans
Records of system audit results summarized in the organization and two selected workplaces
Regulations specifying actions to prevent labor accidents in case of emergency
Two latest records of fire drill practices
Procedures to maintain OSH related documents
Procedures to keep and maintain records
Lists of OSH related records/document storage

NOTE 1: Doc: Documents. Man: Manuals. Rec: Records
NOTE 2: In case when the set of No. 3 manuals includes documents required from No.6 to No.46, duplicate submission is not necessary: However, their
inclusion needs to be clearly stated in the No. 3 document upon its submission.

©JISHA 2008