Registration Procedure forOnline System for Overseas Travel

1 / 15Pre p a re d byStudent Exchange Support Division

Date of Issue

October 4, 2017

Last Update

January 20, 2022

Table of Content
Registration Procedure for Online System for Overseas Travel ............................................................................ 1
Table of Content ........................................................................................................................................................ 2Log-in ......................................................................................................................................................................... 3① Visit Website of Student Exchange Support Division ................................................................................... 3
Submitting a New Report ......................................................................................................................................... 4① Log-in to an online system to register. ........................................................................................................... 4② Click on “Submit a New Report” on the main menu.” ................................................................................... 4③ Fill out your personal information.................................................................................................................. 5④ Enter the purpose of your travel, and the date of your departure and arrival. .......................................... 5⑤ Enter you “Emergency Contact Information.” ............................................................................................... 6⑥ Enter your travel information ........................................................................................................................ 6⑦ Enter your passport, visa, and travel insurance information. ..................................................................... 7⑧ Attach travel itinerary and submit your report ............................................................................................ 8⑨ Get a signature from your supervisor, and submit it to the student affairs office. ..................................... 8Editing Report ........................................................................................................................................................... 9① Find your report from the database. .............................................................................................................. 9② Search for the report to edit, and click on “content.” ................................................................................... 10③ Edit your report. ............................................................................................................................................ 10How to create Travel Itinerary ............................................................................................................................... 11① Click on “Travel Itinerary” from the top menu. ........................................................................................... 11Submitting a Notice of Re-entry Form ................................................................................................................... 12① Click on “Notice of Re-entry”, and “Create a Report” .................................................................................. 12② Fill in all the necessary information ............................................................................................................ 13③ Print out your report, and submit it to the student affairs office. .............................................................. 14
Log-off....................................................................................................................................................................... 15① Click on the icon on the upper right hand corner to log off. ....................................................................... 15

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Log-in① Visit Website of Student Exchange Support Division
Visit website of Student Exchange Support Division. (https://www.liaison.nagasaki-u.ac.jp/en/ )From the page of our website shown below, click on “Necessary Steps for Travel Safety Management.”

Click on “Online System for Overseas Travel Registration” to access an online system for registration.

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Submitting a New Report① Log-in to an online system to register.
● Log-in with your NU ID and a password.

② Click on “Notice of Temporary Leave” on the main menu.”

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③ Fill out your personal information.
● Items written in red are required information.
● Your name, gender, student ID number, and department information will be automatically filled in thebox.
● Enter your date of birth as “YYYY-MM-DD.”④ Enter the purpose of your travel, and the date of your departure and arrival.
● Items written in red are required.
● For the purpose of your travel, choose one from a drop-down list.
● For the date of your departure and arrival, enter as “YYYY-MM-DD.”● Total days of your travel will automatically be calculated and filled in the box.

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⑤ Enter you “Emergency Contact Information.”● All the information for emergency contact is required.

⑥Enter information required for international students and your travel information● Items written in red are required.
● Enter information for the section required for international students.

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●●●If you are traveling to more than one country, click on “Add” to add another section to your form.
Travel destination, country, and area, can be selected from a drop-down list.
Enter the date of your entry and departure as “YYY-MM-DD.”⑦Enter your passport, visa, and travel insurance information.
● Enter the expiration date of your passport as “YYYY-MM-DD.”● For travel insurance and OSSMA, choose one from the choices.

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⑧Attach travel itinerary and submit your report● Click on “Choose File” to attach your travel itinerary.
● When you finish filling out all the necessary information, choose “Register”, and click “Proceed”.
● If the form is not completed yet, you can save it by clicking “Save” and “Proceed”⑨ Get a signature from your supervisor, and submit it to the student affairs office.
● Print out your report. You can download your report as an excel file to print it out.
● After printing out your report, get a signature and a seal from your supervisor.
● Submit your report to the student affairs office of your department along with your itinerary.

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Editing Report① Find your report from the database.
● From the top menu, click on “Database.”

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② Search for the report to edit, and click on “Content.”● You can search your report with the departure date/return date of your travel.
(Enter dates as YYYY-MM-DD)● You can search your report with the destination of your travel.
(A drop-down list will appear on the screen.)③ Edit your report.
● Click “Edit” to make changes where necessary.
● After editing, click “Proceed.”

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How to create Travel Itinerary① Click on “Travel Itinerary” from the top menu.
● Click on “Itinerary” to download a form.
● After completing a form, save it on your computer.

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Submitting a Notice of Re-entry Form
① Click on “Notice of Re-entry”, and “Create a Report”● Click on “Notice of Re-entry”, from the main menu.

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●②Click on “Create a Report” to make a new report.

Fill in all the necessary information● Information in this filed is required.
● When you are done entering all the information, click “proceed.”

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③Print out your report, and submit it to the student affairs office.

● Download your report from Excel and print it out.
● Submit it to the student affairs office of your department.

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Log-off①

Click on the icon on the upper right hand corner to log off.

● Click on the icon and choose log-off.

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