Sample Shipping Instructions
We would like to thank you for registering products to our evaluations. It is now time to send us your productsamples so we can evaluate them.
Depending on the type and origin of your products, we will inform you to which of our establishment yoursamples must be delivered. Your reference person at the Taste Institute will contact you shortly after theregistration with the correct delivery address and shipping details. If needed, you can contact us via info@tasteinstitute.com
Correct and timely delivery of your samples to our establishment is your responsibility. The International Taste
Institute cannot be held responsible for the sample shipment.
Deadlines:
Please respect the deadlines mentioned on www.taste-institute.com considering the time needed for shipment &custom clearance (can take up to 15 days).
Every year, we unfortunately have to cancel evaluations due to late arrival of samples.
Quantity of samples to send:
Please send just enough products to prepare 24 portions.
For drinks, please follow the following guidelines:− Waters, beers & soft: 12 small bottles (25/33cl) or 6 big bottles (0,5/1L)− Tea & coffee: for 24 portions− Spirits: 3 bottles (0,75-1L)
To indicate on each sample:
Please indicate the corresponding product REFERENCE ID (ex: 9022639) on each sample.
Please avoid writing this REFERENCE ID on the front packaging so we can take a nice picture of your product.
You can find the REFERENCE ID on the invoice you have received by email following your registration; you can also
download this invoice in the “My invoices” section of your account.
Incoterms: DDP (Delivered Duty Paid)
Delivery cost, taxes, import and custom duties for shipment of samples are at your expense. You need to specify
this to your shipping company (examples in appendix 1). Should any of those charges be invoiced to the Taste
Institute, it reserves itself the right to re-invoice these costs to you.
Delivery Address:
Depending on the type and origin of your products, your reference person will contact you shortly after yourregistration to provide you with the delivery address of our corresponding establishment.
Proforma
To the parcel, please join a pro-forma invoice IN ENGLISH with the mentions below (a template is available on
www.taste-institute.com for download and in appendix 2).
− Addressed to the International Taste Institute (communicated by your reference person)− Description: Provide a description of each product− Price: “No commercial value”− Total price: indicate an amount lower than 20 EUR (do not put a higher amount as this would result in
additional taxes & charges)− Additional info:
o “Food samples for analysis, to be destroyed after analysis”

oo“No commercial value”“DDP”

On the parcel:
Please indicate the following in ENGLISH:− “Samples for analysis. To be completely destroyed after analysis”− “DDP” (Delivered Duty Paid)− “Urgent delivery” / “Keep Fresh” / “Keep Frozen” if relevant for fresh & frozen products.
− For some type of products you will be requested by your reference person at the Taste Institute to add
additional information to the parcel such as an ingredient list of the product in English.
IMPORTANT: For shipment from non-EU countries
Please note that it is forbidden by law to send products containing animal based ingredients into the EU.

-----------------------------------------------------------------------------------------------------------------------------------------------Appendix 1: example of shipping booking
In a UPS system:

In a DHL system:

Appendix 2: proforma invoice template
Date:
Invoice number:

PROFORMA INVOICE
SHIPPED TO:
Adress of establishement
SHIPPED BY:
Company name:
Address:

DESCRIPTION
Ex 1: Olive oil 750ml
Ex 2: Green tea box 200g
Ex 3: Blond beer 33cl

Quantity
3312

TOTAL (should be below 20 EUR)REMARKS:- Food Samples for Analysis, to be destroyed after analysis.
- No Commercial Value- DDP“We hereby certify that the above is true and correct”(Signature & Name and title of authorized person)

Price(euros)
3,00
3,00
3,00

12€