Hokkaido University
Graduate School of Engineering
English Engineering Education (e3) Program

Application guidelines［Double Degree Program
Special Selection］
MASTER’S PROGRAM
DOCTORAL PROGRAM

April 2024 enrollment

Contents
Goal of Education and Admission Policy at the Graduate School of Engineering..................... 1

1. About Double Degree Program .................................................................................................. 3
2. About e3 Program........................................................................................................................ 3
3. Admission Categories ................................................................................................................. 3
4. Partner Universities and Available Degree Programs ............................................................ 4
5. Divisions Accepting Applications............................................................................................... 4

6. Nomination as a Double Degree Candidate ............................................................................. 5
7. Qualifications for Applicants ..................................................................................................... 5

7-1. Nationality ............................................................................................................................... 5

7-2. Educational Qualifications ..................................................................................................... 5
Master’s Program............................................................................................................................................5
Doctoral Program ............................................................................................................................................5

7-3. English Requirement .............................................................................................................. 6

8. Application and Screening Schedule ......................................................................................... 7
9. Matching Check .......................................................................................................................... 8

10. Application Submission ............................................................................................................ 9

11. Admission Screening .............................................................................................................. 10

12. Examination Results and Admission Certificate........................................................................... 10
13. Examination Fee, Enrollment Fee and Tuition ................................................................... 10

14. Visa Application Assistance ................................................................................................... 11
15. Protection of Personal Information ....................................................................................... 11

16. Contact Information ............................................................................................................... 12
17. List of the Documents ............................................................................................................ 13

Notice:In the event of unforeseen circumstances, the examination may be conducted in a manner thatdiffers from those described in this guideline.
Please check the following sites for the latest entrance examination information.
e3 website: https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission

Goal of Education and Admission Policy at the Graduate
School of Engineering
・Goal of Education
The goal of Hokkaido University Graduate School of Engineering is to inherit academic
achievements accumulated over human history and to advance science and technology beyond
past achievements, and thereby, to nurture individuals with a solid education background andadvanced technical skills over diverse engineering fields and with the ability to adapt to

globalization, ongoing advancements in science and technology, the trend toward interdisciplinary
research, and who can think, decide and respond to practical challenges.
・What we look for in a student-Master's Program(1) Students who have a wide range of education and specialized knowledge of science andtechnology from a broad perspective, and who have the thinking and decision-making skills

necessary to solve problems.

(2) Students with communication ability to enable mutual understanding with people from allover the world who have various ideas.
(3) Students who are motivated to continuously acquire and improve the above knowledge andabilities.
(4) Students who are willing to think about and solve various problems that arise in society.

Students are expected to have acquired before entering the Master's Program academic skills andethics required to study and conduct research in their field of specialization.
-Doctoral Program(1) Students who have a wide range of education and a wealth of advanced specialized knowledgeof science and technology from a broad perspective, and who have the excellent thinking anddecision-making skills necessary to solve problems.

(2) Students with high communication ability to enable mutual understanding with people fromall over the world who have various ideas.
(3) Students who are motivated to continuously acquire and improve the above knowledge andabilities.
(4) Students who are willing and able to think about and solve various problems that arise insociety and create new science and technology through problem solving.
Students are expected to have acquired before entering the Doctoral Program high academic skills
and ethical standards required to study and conduct research in their field of specialization.

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・Basic Policy for Selection of Applicants
The Graduate School of Engineering selects individuals of any nationality who have graduatedfrom a specialized field of science and engineering and intend to obtain a master's or doctoral
degree in the field of engineering, as well as qualified individuals who intend to obtain a doctoral
degree while working after completing their undergraduate or master's degree.
・Double Degree Program Special Selection
The Double Degree Program Special Selection selects students who are currently enrolled at

one of the university's overseas partner universities, and who wish to obtain a degree at thegraduate school in English based on an oral examination of their specialized knowledge, researchability, and willingness to tackle research problems, and a comprehensive evaluation of their basic
academic skills and foreign language ability based on their application documents.

2

1. About Double Degree Program
The Double Degree Program is educational program established by official agreement between

the Graduate School of Engineering, Hokkaido University and partner universities and satisfied
the requirements of each of the universities. Academic degrees of the same level are separately
conferred to the students who have completed the requirements of both universities. Such degrees
will be conferred on qualified students by each of the universities. Individual program’s plan isestablished by the agreement between the Graduate School of Engineering, Hokkaido University
and partner universities. Candidates accepted to the Double Degree Program enroll into theEnglish Engineering Education program of the Graduate School of Engineering, Hokkaido
University and their study plan is based on the curriculum of the program.

2. About e3 Program
International graduate program in English (Master’s and Doctoral degree) was first establishedat the Graduate School of Engineering, Hokkaido University in the year of 2000 as English
Graduate Program in Social Environmental Engineering (EGPSEE) in order to attract qualified
international students, who speak little or no Japanese. The e3 program has gradually expended

to cover the other fields of engineering, and was renamed English Engineering Education Program(hereafter referred to as the e3 program) from 2007. The e3 program comprises of 13 divisions,encompassing all fields of engineering.

The e3 program aims to educate together international and Japanese students in both Master’sand Doctoral degrees in a multicultural and inter-disciplinary environment in English. The goalof the e3 program is to foster globally competitive individuals, engineers and researchers, whopossess in-depth knowledge, are equipped with up-to-date technologies, have a global mindset,
and are able to work, taking leadership in various fields.

To foster the individuals described above and achieve its goal, the e3 program embraces thediversity of origins of the applicants and recruits students from all over the world.

3. Admission Categories
Admission screening to the program is conducted under the two categories, e3 Special Selection,
and Double Degree Program Special Selection. Please carefully confirm eligibility, requirements,
and deadlines for each category in the respective application guidelines. This guideline describes
the matters related to Double Degree Program Special Selection.
 Double Degree Program Special Selection
 e3 Special Selection (please refer to the respective guidelines)
Application guidelines for each category are published online on the e3 program’s website:
https://www.eng.hokudai.ac.jp/e3/

3

4. Partner Universities and Available Degree Programs
As of April 2023, the following overseas partner universities have established Double Degree

agreements with the Graduate School of Engineering, Hokkaido University at the following degreelevels:Master’s

Doctoral

Program

Program

Yes

Yes

Yes

No

Yes

No

Yes

Yes

Xi'an Jiaotong University /School of Materials Science and Engineering (China)

No

Yes*

Seoul National University / College of Engineering (Korea)

Yes

Yes

National Tsing Hua University / College of Engineering,
College of Science, College of Nuclear Science（Taiwan）

No

Yes

Royal Melbourne Institute of Technology

No

Yes

University/ Faculty or School
AGH University of Science and Technology (Poland)
Asian Institute of Technology /School of Engineering and Technology (Thailand)
Chulalongkorn University / Faculty of Engineering (Thailand)
Sirindhorn International Institute of Technology (SIIT),
Thammasat University (Thailand)*Only at the Division of Material Science and Engineering

5. Divisions Accepting Applications
There are 13 divisions accepting applications. However, acceptance of students in a specificresearch field under a Double Degree Program in each division depends on individual
agreement between the Graduate School of Engineering and applicant’s university.

DivisionsApplied Physics

Engineering and Policy for Sustainable Environment

Materials Science and Engineering

Architectural and Structural Design

Mechanical and Space Engineering

Human Environmental System

Human Mechanical Systems and Design

Environmental Engineering

Energy and Environmental Systems

Sustainable Resources Engineering

Quantum Science and Engineering

Cooperative Program for resources Engineering

Field Engineering for the Environment(Master’s program only)46. Nomination as a Double Degree Candidate
Applicants to the Double Degree Program shall be officially nominated by his or her home

university which has a Double Degree agreement with the Graduate School of Engineering,
Hokkaido University as Double Degree candidates.
For the details of the Double Degree nomination procedure, please inquire to the office in charge

at your home university. The below listed application qualifications, selection and screening

procedures only refer to the part of selection process at the Graduate School of Engineering,
Hokkaido University.

7. Qualifications for Applicants7-1. Nationality
Applicants shall fulfill both criteria*.
1.
2.

Non-Japanese nationals
Those who have or will obtain the Japanese residence status “student” by the time ofenrollment**If you are a non-Japanese national, but do not fulfill the condition stated “2” above, please inquire
to the e3 program office between August 24 and August 31, 2023. There is a possibility you arequalified to apply for admission.

7-2. Educational Qualifications
Master’s Program
Individuals who are currently enrolled or accepted to the master’s program at the partner
university which has a Double Degree agreement with the Graduate School of Engineering,
Hokkaido University.

Doctoral Program
Individuals who are currently enrolled or accepted to the Doctoral program at the partner
university which has a Double Degree agreement with the Graduate School of Engineering,
Hokkaido University.

57-3. English Requirement
The medium of instruction of the e3 program is English, and applicants must possess
comprehensive knowledge of the English language. Applicants are required to submit an official

English test score above the minimum requirement or the Medium of Instruction certificate as a
proof of English proficiency.

Minimum English Proficiency Requirements
TOEFL iBT Test

IELTS

TOEIC L&R

79

6.0

730

*TOEFL university code: 8648

*Please see p.16 for details.

Medium of Instruction (MI) certificate

MI certificate is an official letter or a certificate stating that English is the language of instruction
at the university or a specific degree program. If English being the language of instruction isclearly specified in the transcript or diploma, there is no need to submit MI certificate separately.
-Examples-Master’s applicants who graduated or are expected to graduate from a full-time Bachelor’s degree
program for which the medium of instruction is English-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree
program for which the medium of instruction is English

Exemptions

Applicants who fulfill one of the following conditions can be exempted from submitting an English
score and MI certificate.
-Applicants whose native language is English-Applicants who graduated or are expected to graduate from universities in a country where thefirst official language is English
If you have any concerns whether you qualify as a native speaker of English, please directly
inquire to the e3 program office well in advance of the Matching Check deadline in the section 8.

6

8. Application and Screening Schedule
・The Double Degree Program Special Selection will be conducted on the schedule below.

・For further details, please refer to each section.

・For the schedule and details of the nomination as a Double Degree candidate from your home
university please contact the office in charge at your home university.
・ Application is considered complete only when the examination fee is paid and original
application documents, including the Double Degree Program nomination letter from currently
enrolled university have arrived at the e3 office during the specified application period.

Schedule

Dates

Matching Check

Sep 4 –15, 2023

Notification of Matching Check

By Sep 29, 2023

Submission of Hard Copy Application

Oct 2 –17, 2023

Admission Screening
Document screening and interview.
*Whether or not you need to take an interview
depends on the division, so please inquire yourprospective supervisor.

Nov 8 –17, 2023

Announcement of the Results

Dec 4, 2023

7

9. Matching Check
All the applicants are required to take a Matching Check.

Matching Check

Graduate students conduct research under the guidance of a supervisor. All applicants are
required to take a Matching Check to find a faculty member whose research topic matches theirresearch interests and get acceptance from a prospective supervisor before submitting applicationmaterials.

Please submit the necessary documents on the e3 online system during the Matching Check sothat the e3 office can forward your documents to your prospective supervisor. You will receive thematching result from the e3 office by email. Please check the details for our website(https://eprogram.eng.hokudai.ac.jp/ ).

Required documents

All applicants are required to submit the documents listed in section “17. List of the Documents”
for a Matching Check before submitting original application documents.

Submission method

The documents shall be submitted on the e3 online system.
https://eprogram.eng.hokudai.ac.jp/apply/
If

there

is

any

problem

uploading,pleaseconsult

to

the

e3

programoffice(eprogram@eng.hokudai.ac.jp).

Notification of Matching Check

Notification of Matching Check is announced by e-mail from the e3 office. Only applicants who
passed Matching Check are required to pay the examination fee and post the original documents.

The examination fee is paid through the website (https://e-apply.jp/e/hokudai-eng/) during theapplication period. In the case that you do not receive an e-mail from the e3 program office by thedeadline, please inquire about it.

810. Application Submission
List of the Documents

Please refer to the section “17. List of the Documents”
All the forms can be downloaded from the e3 program’s website.

(https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission )Submission Notes

1. All the required documents shall be delivered to the e3 program office before the application

deadline. When you ship the documents, make sure to use a courier service that provides
tracking options such as DHL, FedEx, EMS. It is applicant’s own responsibility to estimate

the required delivery time. Application will not be accepted if the hard copies are delivered
after the deadline.

2. After you have completed the submission of your application, you cannot change the contentsof the application.

3. Once your documents are delivered and processed, you will receive a notification e-mail fromthe e3 program office. The notification will usually be sent within 3 working days of the
documents’ delivery to the e3 program office.

4. Application documents shall be written in English or an official English translation shall be
attached if it is written in language other than English.

5. Submitted documents are not returnable to the applicants for any reason. If any of the
documents cannot be re-issued (such as graduation certificates, transcripts etc.), please submit

a certified copy.
6. If any false description is found in application documents, entrance approval may be cancelled.

7. Please do not staple the documents. If necessary, please use clips instead.

Postal Address: English Engineering Education (e3) Program Officec/o International Affairs Office (A1-05)
Graduate School of Engineering, Hokkaido University

Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Tel: +81 11 706 8089 Fax: +81 11 706 6141

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11. Admission Screening
Documents Screening

In the process of document screening, various components of the application are considered andevaluated, such as the quality of the applicant’s prior academic degree, grades, record ofaccomplishment and publications, research proposal, a recommendation letter, relevant work
experience, and so on.

Interview

An Interview is required as a part of the application review process. An Interview will be

conducted on online in principle.
Interviews are scheduled individually. In some cases, an online interview during the period otherthan mentioned in the section 8 may be conducted. Applicants will be notified about the scheduleof the interview through their prospective supervisors.

<GPA>

In most cases, e3 applicants should have a high academic performance (e.g. 80%, or 3.0 on a 4.0point GPA Scale) to qualify for the Double Degree Program Special Selection.

12. Examination Results and Admission Certificate
The examination results are notified to the applicants by e-mail from the e3 program office.

Admission Certificate

The admission certificate is sent in a PDF file by e-mail to those who are accepted.

13. Examination Fee, Enrollment Fee and Tuition
Required fees are defined as per agreement with partner university. Double Degree candidates
are normally exempt from paying examination and enrollment fees at Hokkaido University.
Tuition fees at Hokkaido University are exempt for the period of simultaneous enrolment at
Hokkaido University and a partner university, and after graduating from a partner university, forup to 6 months of enrollment at Hokkaido University.
Please make sure to confirm the details of the agreement at your home university.

Amount of Fees
Examination fee

30,500 JPY (500 JPY is for transaction fee)

Enrollment fee

282,000 JPY (At the time of enrollment)

Tuition for a semester

267,900 JPY (Annual fee: 535,800 JPY)

- Fees listed above are subject to change. If any revision is made at the time of admission or while
the student is enrolled, the new amount will be applied as of the time of the revision.

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14. Visa Application Assistance
Applicants needed Certificate of Eligibility (CoE)Once the applicants receive the admission certificate, the e3 program office will apply for a CoE

on behalf of the applicants. After the CoE is issued, the e3 program office will send it to eachapplicant’s home address. After receiving the CoE, applicants must proceed to apply for a student
visa at a Japanese Embassy or Consulate.

15. Protection of Personal Information(1) All personal information collected by Hokkaido University will be completely protected incompliance with the Act on the Protection of Personal Information Held by Independent
Administrative Agencies, etc., and other related acts and pursuant to the Hokkaido University
Regulations on Personal Information Management.

(2) Names, addresses, and other personal information provided to the university throughapplication procedures will be used solely for (a) enrollee selection (application processing and thescreening process), (b) the announcement of exam results, (c) admission procedures, (d) surveys
and research on enrollee selection methods, and (e) related processes.

(3) Some of these processes may be outsourced by the university to a contracted service provider(hereinafter referred to as “contractor”). All or some of the personal information provided byapplicants may be provided to the contractor only as needed to perform the tasks for which it has
been contracted.

(4) Personal information obtained through application procedures will be used only for those whoare admitted for (a) school administration purposes (student registration, academic counseling,etc., (b) student support services (health management, scholarship applications, etc.), and (c)tuition and other administrative purposes. (Personal information of applicants for Cooperative
Program for Resources Engineering will be used in Kyushu University for the purpose of (a) and(b).)(5) Of the personal information described in item (4) above, only names and addresses will be used
to facilitate communication with students from the Hokkaido University Frontier Foundation andorganizations related to Hokkaido University, such as (a) the Hokkaido University Athletic Union,and (b) Hokkaido University Faculty of Engineering “Hokkokai”.

1116. Contact Information
English Engineering Education (e3) Program Officec/o International Affairs Office (A1-05)
Graduate School of Engineering, Hokkaido University

Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
E-mail: eprogram@eng.hokudai.ac.jp

Tel: +81 11 706 8089

Fax: +81 11 706 6141

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17. List of the Documents
Documents marked * are required only when it is applicable, and unmarked documents are
required for all applicants. Please read the details for each item, and upload e3 online submission
system.: https://eprogram.eng.hokudai.ac.jp/apply/
If designated format is required, you may either download from website or e3 online submission
system.
e3 Website: https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission

No.

Required Documents

e3 Double Degree Application Form
1

Please note that original handwriting signature is required on the last page when submitting theoriginal. No electronic signature is allowed.
e3 Application Form is automatically generated on e3 online submission system. Please download
and print it out for submission.

2

Double Degree Program Nomination Letter from Currently Enrolled University
Format: All applicants shall use the designated format.

3

Education History
Please make sure to include currently enrolled program (expected to enroll program) at the partner
university which has a double degree agreement with the Graduate School of Engineering, Hokkaido
University.
Education History is automatically generated on e3 online submission system. Please download andprint it out for submission.
Three Photographic Portraits of Applicant
・Two of the photos in size 4cm long x 3cm wide・One photo in size 3cm long x 2.5cm wide

4

5

* Front facing without a hat* Without background (including shadow)* Ones that are vivid* Taken within the last 3 months* Write your name on the back of the photos
Research Proposal
Format: Please use e3-designated proposal format.

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No.

Required Documents
Abstract(s) of Bachelor's/Master's Thesis(es)6Format: Any format is acceptable (one to two pages long).
Please include the title, the author, the name of the supervisor, the submission date (or expected tobe submitted), and specify the type of work (Bachelor’s thesis, graduation project, etc.)
Doctoral applicants are required to submit both Bachelor and Master’s thesis abstracts.
If a formal thesis was not a part of your degree program, please prepare a summary of the research
project etc. you conducted at your home university.

Abstract(s) of the Publication(s)7*

If you published papers including conference as a first author, please attach an abstract. Do notattach the full paper. If your paper was published in a language other than English, please prepare an
English abstract. Please make sure that the abstract is accompanied with full reference information
including name(s) of the author(s), title, and publication information.
Academic Transcripts
Official academic transcripts for every graduated /expected to graduate university program (originals,
certified copies, or verification report from CHSI) shall be prepared.
* Transcripts are not required from the applicants who are currently enrolled as research students of
the Graduate School of Engineering, Hokkaido University.
<Applicants who graduated/ are expected to graduate from a university in any country/region
other than China >If the transcript is issued in a language other than English, please submit the copy of transcript inyour native language and the original English translation certified by an issuing institution or public
notary.
-Bachelor's degree holders: please submit transcripts from the undergraduate school(s).
-Master's degree holders: please submit transcripts from both undergraduate and graduate schools
even if you are still in school.

8

Please make sure the date of issue is specified.
<Applicants who graduated/ are expected to graduate from Chinese University>
Please go to the website CHSI https://www.chsi.com.cn/en/
and apply for verification report of transcript in English. (It costs 150 RMB)
Please request CHSI to send the transcript directly to the e3 program office via e-mail by the deadlineof Matching Check.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp
You can also download in PDF format and upload it on e3 online submission system.
As a part of Matching Check, upload a screenshot (PDF) of the e-mail that you send to CHSI to makethe above request.
Please note that it could take a long time to issue the transcript at CHSI. It is recommended to apply
for it well in advance. The application will not be accepted if transcripts are sent by CHSI after thedeadline.
For Matching Check, please upload your official academic transcripts or certified transcripts issued byschool on e3 online submission system.
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No.

Required Documents
Graduation/Expected Graduation Certificates
Applicants are required to submit the originals, certified copies, or verification diploma from CHSI for
each graduated program. High school certificates are not required.
<Applicants who graduated/ are expected to graduate from a university in any country/region
other than China>●Applicants who are expected to graduate- Please prepare the most recent expected graduation certificate.
It must show the expected month and year of your graduation.
- If your university does not issue an expected graduation certificate, please obtain a certificate ofenrollment which shows the month and year of the enrollment and graduation.
- Once you are conferred a diploma, please submit a copy if it is written in English or bi-lingual(English and other languages).
- If the diploma is written in a language other than English, please submit the copy of diploma in
your native language and the original English translation certified by an issuing institution or
public notary.
<Applicants who graduated/ are expected to graduate from Chinese University>

9●Applicants who already graduated
Necessary documents: Online Verification Report of Higher Education Degree Certificate
from CHSI- Please go to the website CHSI (https://www.chsi.com.cn/en/), and apply for 「中国高等教育学位在线验证 报告 翻译件（英文）」(Online Verification Report of Higher Education Degree Certificate).
- Please request CHSI to send the verification report directly to the e3 program office by thedeadline of Matching Check. You can also download in PDF format and upload it on e3 online
submission system. As a part of Matching Check, upload a screenshot (PDF) of the e-mail that you
sent to CHST to make the above request.
- Please note that it could take a long time to issue the report at CHSI. It is recommended to apply
for it well in advance. The application will not be accepted if reports are sent by CHSI after thedeadline.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp●Applicants who are expected to graduate
Necessary documents: Online Verification Report of Student Record from CHSI
- Please go to the website CHSI (https://www.chsi.com.cn/en/), and apply for 「教育部学籍在线验证报告 翻译件（英文）」(Online Verification Report of Student Record).
- Please request CHSI to send the verification report directly to the e3 program office by thedeadline of Matching Check. You can also download in PDF format and upload it on e3 online
submission system.
- Please note that it could take a long time to issue the report at CHSI. It is recommended to apply
for it well in advance. The application will not be accepted if reports are sent by CHSI after thedeadline.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp*Those who submitted the Online Verification Report of Student Record from CHSI are required tosubmit the Online Verification Report of Higher Education Degree Certificate (CHSI) by the time ofenrollment at e3 program.

15

No.

Required Documents

10

Recommendation Letter
Format: You may either download the e3 designated letter format or use free format.
The letter shall be provided by the supervisor at your current program.
Please note that an original handwriting signature is required. No electronic signature is allowed.
Please do not attach a letter from a prospective supervisor at Hokkaido University.
Documents to prove English Proficiency
Applicants are required to submit an official English test score above the e3 minimum requirement or
the Medium of Instruction certificate as a proof of English proficiency. (Please read “Medium of
Instruction certificate” and “Exemptions” under Notes on Submission.)●English Proficiency Requirements
Type of examination

Minimum English Proficiency
Requirement

TOEFL iBT
TOEFL iBT Home Edition

79

IELTS (Academic)

6.0

TOEIC L&R

730

TOEIC IP/TOEIC Institutional Test Sessions, TOEIC Speaking & Writing Tests, TOEIC Speaking Test,
TOEIC Bridge Test, TOEFL ITP, TOEFL ITP Plus for China, Revised TOEFL PDT and IELTS (General
Training) are not acceptable.

11●Notes on Submission
TOEFL iBT, TOEFL iBT Home Edition
Institutional Score Report must be sent directly to the e3 program office from ETS. You are required toorder it by the deadline of Matching Check, using an Institutional code. Please note that the e3
program does not accept MyBest scores, we will accept Test Date scores only.
Institutional code: 8648
IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from IELTS center. You are required
to order it by the deadline of Matching Check
TOEIC Listening & Reading
Please submit an original Official Score Certificate in unopened envelop from ETS.
You are required to request the original Official Score Certificate to ETS even in a case that you can
get the Official Score Certificate online. Please keep in mind that once the envelop is opened, it is nolonger considered as a valid certificate.
Period of Validity of the tests
The test must be taken within the last two years from the deadline for submitting a hard copy of theapplication documents.
Please note that if you can’t provide the official English test score by the deadline of Matching Check,your application will not be reviewed.

16

No.

Required Documents
Medium of Instruction certificate (MI)Applicants who completed full time degree programs in English can submit MI certificate as a proof ofEnglish proficiency.
MI certificate is an official letter or a certificate stating that English is the language of instruction at theuniversity or a specific degree program. Please submit the original certificate. If English being thelanguage of instruction is clearly specified in the transcript or diploma, there is no need to submit MI
certificate separately.
Examples:-Master’s course applicants who graduated or are expected to graduate from a full-time Bachelor’s
degree program for which the medium of instruction is English.

11-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s degree
program for which the medium of instruction is English.
Exemptions
Applicants who fulfill one of the following conditions can be exempted from submitting English scoresand MI certificates.
-Applicants whose native language is English-Applicants who graduated or expected to graduate from universities in a country where the first
official language is English
If you have any concerns whether you qualify as a native speaker of English, please directly inquire
to the e3 program office well in advance of the deadline of Matching Check.

12

Photocopy of Passport
Please provide a photocopy of the page showing your photo, nationality, and name.

13*

Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants with a full support
scholarship are not required to submit these documents.
Format:Declaration of finance: please use the e3 designated format.
Bank deposit statement: please get original bank deposit statement.

14*

Copy of Scholarship Approval Letter and Scholarship Information Form
These documents are required only from applicants who were granted a scholarship or are in theprocess of application for a scholarship.
- If you are granted a scholarship, please submit a letter from the organization confirming thescholarship nomination and scholarship form describing the details of the scholarship.
- If you are still in the process of application/selection, please first submit the scholarship information
form only.

15*

Copy of Residence Card (Both sides)
Applicants currently residing in Japan are required to submit a copy of their residence card.

17