Application
and Programme
guidelines
1.

Introduction

The present document defines the Fit 4 Start Application and Programme guidelines (hereafter the‘Guidelines’). It describes the terms and conditions related to application and functioning of the Fit 4
Start Programme – 14th Edition (hereafter the ‘Programme’) and its associated coaching phase(hereafter the ‘Coaching Phase’), which is an integral part of the Programme.
2.

Definitions

The ‘Applicants’: individuals, innovative project owners or duly authorised persons representing ayoung innovative company applying to take part in the Programme.
The ‘Contributors’: Depending on the focus areas referenced in the Fit 4 Start call and/or in general
support of the Programme, other entities may intervene as track-specific partners / sponsors in the
Programme.
The ‘Graduation’: based on Participants’ goals’ achievement, attendance of coaching sessions,
Steering Committees and commitment to the Programme, the Jury decides whether to graduate
Participants or not. Being graduated is one of the key requirements allowing Participants to haveaccess to the additional EUR 100.000 public grant.
The ‘Hearings’: online interview between the Pre-selection Committee and the start-ups chosen in the
pre-selection process with the objective to explain the Programme, obligations, and requirements andto further assess the ventures’ potential, their fit with the accelerator and Luxembourg.
The ‘Initiator’: the Ministry of the Economy is the initiator and financial support of the Programme.
The ‘Organiser’: LUXINNOVATION, GIE Economic Interest Grouping, registered with the Luxembourg
Trade and Companies Register under number C16 (LUXINNOVATION), having its registered office at L4362 Esch-sur-Alzette, 5 avenue des Hauts Fourneaux, organises and manages the functioning of theProgramme.
The ‘Partners’: Technoport S.A., the Luxembourg-City Incubator, the Luxembourg House of Financial
Technology, and the Luxembourg House of Cybersecurity collaborating and providing support to theProgramme.
The ‘Participants’: Applicants selected to participate in the Programme.
The ‘Pitching Sessions’: pitching sessions organised with the objective of granting every pre-selected
Applicant a pitch presentation as well as Q&A with the Jury (the ‘Jury’) (cf. point 8). At the end of the
Pitching Sessions, the Jury will select start-ups that will be admitted for participation in the Programme.
The Organiser and the Initiator predetermine for each edition the number of start-ups admitted forparticipation.

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The ‘Pre-selection Committee’: committee composed of (i) individual experts representing theInitiator, the Organiser and the Partners and/or Contributors (if applicable) as well as (ii) independent
experts from the private and public sector with relevant business expertise in the sector(s) referenced
in the Fit 4 Start call.
The ‘Steering Committee’: periodic meeting with the Jury, Organiser and Initiator representatives, aswell as Coaches (cf. point 9) to review Participants’ pitches and monitor progress.
3.

Eligibility

The Programme is open to innovative projects or young innovative start-ups from around the worldthat meet all the following criteria:
A. The Applicant must be active in the focus area(s)1 referenced in the Fit 4 Start call as jointly
agreed by the Initiator and the Organiser.
B. There is no prerequisite for Applicants to have incorporated a company at the application
stage.
C. If the Applicant already incorporated a company, this should be no older than 5 years at the
opening date of the respective Fit 4 Start call – the assessment is performed at the applicant
group level.
D. If the Applicant already incorporated a company, this must meet the small enterprise criteria as
stipulated in annex I in the Commission regulation (EU) N° 651/2014 of 17 June 2014 declaring
certain categories of aid compatible with the internal market in application of Articles 107 and108 of the Treaty.
E. The Applicant team must be composed of a minimum of two people, with at least one person
working full time on the realisation of the project, attending all coaching sessions and Steering
Committees during the Coaching Phase of the Programme and being responsible to develop thestart-up’s substance & operations in Luxembourg. Participants must be at least 18 years of age
or older as of the starting date of the Programme.
F. The Applicant may be any early-stage and/or more advanced start-up/project. Although it is notnecessary to have a minimum viable product (‘MVP’) at the application stage, for the
HealthTech domain, products or services in preclinical proof of concept or MVP will be
preferred.
The Organiser will perform all necessary due diligence reviews in order to ensure compliance with theabove eligibility criteria. Applicants and pre-selected start-ups need to share eventual supporting
documentation to facilitate the due diligence process at any time during the pre-selection andselection processes.
4.

Application Period

Applications must be submitted before the official entry submission deadline as mentioned on the
Fit 4 Start website (www.fit4start.com). Submissions received after the deadline will not be accepted.
5.

Registration Process

Applicants need to submit their complete application via the Organiser’s online registration platform(the ‘Registration Platform’): www.fit4start.com.
All personal information will be treated according to chapter 19 of this document.

1 Depending on the focus areas referenced in the Fit 4 Start call, different and/or supplemental eligibility criteria

may apply which will then be detailed in (a) separate appendix(es) to the present Guidelines.
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The application must include:
A. Responses to all mandatory areas included in the application file as well as theacknowledgment of the present Guidelines;
B. An Elevator pitch: max. 1-minute pitch video (addressing problem, solution, etc.). Should apitch video be longer than 1 minute and/or not freely accessible, the Organiser retains theright, at its sole discretion, to reject the related application.
Applicants should submit only one application. In case of fraudulent methods, false/misleading
information, or other attempts to circumvent the Guidelines, the Organiser retains the right, at its sole
discretion, to reject an application.
6.

Pre-selection Process to Pitching Sessions
A. All applications are carefully reviewed by the Pre-selection Committee who short-lists the
Applicants for the Hearings. Following the Hearings, the Pre-selection Committee selects the
Applicants who will participate in the Pitching Sessions.
B. Applications will be pre-selected for the Hearings and the Pitching Sessions based on thefollowing selection criteria:
a.
b.
c.
d.
e.
f.

Project readiness
Innovative/disruptive technology or approach
Existing traction
Scalability
Quality of the teamInterest and relevance of the project within the Luxembourg economic and societal
context and the EU frameworkg. Grant use
The above items constitute a non-exhaustive list only. Depending on the relevant focus area
specificities, other criteria may be taken into consideration by the Pre-selection Committee as
deemed needed.
All Applicants will receive an answer by email within the deadline provided on the website at
the time of application. The answer includes pre-selection to the Pitching Sessions, placementon the waiting list or rejection.
In case of pre-selection to the Pitching Sessions, a confirmation of attendance is requested
from the Applicant the latest by the deadline indicated in the email. In case of absence ofanswer of the Applicant by this deadline, the Organiser reserves the right to invite Applicantsfrom the waiting list.
C. Rejected Applicants can ask for feedback on their application.
7.

Pitching Sessions
A. The Pitching Sessions will take place in person in Luxembourg. However, the Organiser
reserves the right to change at any time to remote sessions, if deemed necessary (e.g. change
in the epidemiological situation). Upon receiving the Applicant’s confirmation to attend the
Pitching Sessions, the exact date, time, and additional relevant information will be
communicated in due course.
B. The chronological order of the pitches will be decided by the Organiser at its sole discretion.
C. The pitches:• Presentation in English (the timing may be adjusted freely by the Organiser for eachfocus area. Time will be strictly monitored and pitches beyond the fixed time will beinterrupted);
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• Q&A session.
D. Following completion of the Pitching Sessions by all the Applicants, the Jury will select theParticipants.
E. The so selected Participants will officially be announced on 06 November 2023.
F. Each Participant will receive an email confirming his/her selection and an electronic version of
the present document. The Participant will be required to return this document duly signed
within the specified deadline. The signed Guidelines constitute an agreement (the ‘Agreement’)with the Organiser and confirm the participation in the Programme and compliance with the
Guidelines thereof.
G. The acceptance of the Guidelines constitutes furthermore the Participant's formal consent to
the Organiser, Partners, and Contributors of the Programme to use the Participant’s project
information communicated in the context of the Programme for purposes of advertising in any
media without further request. This includes movies, pictures, and interviews of theParticipants.
H. If a Participant does not reply to the Organiser’s email within the required delay, the Organiser
will grant the right of participation to the next Applicant on the waiting list, as established by
the Jury at the end of the Pitching Sessions.
8.

The Jury
A. The Jury is composed of independent experts from the private and public sector with relevantbusiness experience, who are selected by the Organiser based on a ‘Call for Applications of Jury
Members’. All Jury members are required to sign a code of ethics and conduct managing
potential situations of conflict of interest in relation to the selected projects and guaranteeing
non-disclosure of any project information obtained during their role as Jury member.
B. The role of the Jury is:- to select the Participants at the conclusion of the Pitching Sessions;- to monitor and judge through the periodic Steering Committees the Participants’ performance
during the Coaching Phase. The monitoring is based on the Participants’ pitches, their presteering committee reports and their progress on graduation goals;- to provide relevant feedback and input during the periodic Steering Committees allowing theParticipants to further develop their specific business cases with the help of the Coaches andSubject Matter Experts.
C. At the end of the Coaching Phase, the Jury decides on the Graduation of the Participants, basedon agreed achievement of goals, their attendance to coaching sessions and Steering
Committees, as well as their commitment to the Programme and action plan to develop
substance & operations in Luxembourg.

9.

The Coaches
A. Start-ups will be coached by:a. Coaches (the ‘Coaches’), individually supporting and accompanying the Participants
throughout the whole Coaching Phase.
b. Subject Matter Experts (the ‘Subject Matter Experts’), giving trainings on specifictopics supporting the start-ups’ development, complementary to the coachingsessions. Sessions with Subject Matter Experts may take place in the following formats:• 1-to-1 sessions• Group sessions
B. The Coaches are start-up experts with high entrepreneurial knowledge and expertise in thefield of start-up ventures.
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C. The Subject Matter Experts are selected based on relevance of their expertise for therespective cohort of Participants.
D. Each Participant will be coached by at least two Coaches during the Coaching Phase. However,at the beginning of the Programme, one lead coach (the ‘Lead Coach’) is assigned to eachParticipant. This Lead Coach will be the main reference/contact for the assigned project during
the Coaching Phase.
E. The Coaches report to the Organiser, the Initiator and the Jury on the Participant’s progressand evolution.
All Coaches and Subject Matter Experts are selected by the Organiser based on a ‘Call for Applicationsof Coaches and Subject Matter Experts’. Once selected, they are required to sign a coaching agreementwith the Organiser, which is furthermore complemented by the code of ethics and conduct of theProgramme.
10. Grant Access and Conditions
The Programme supports the Participants in getting started in Luxembourg by giving access to a grant of
up to EUR 150.000 made available by the Initiator in accordance with the law of 20 December 2019
having as objective the implementation of a de minimis aid scheme (the ’Law’).
This state aid is granted in accordance with Art. 1 (1) of the Law to commercial companies carrying out
a project having an added value for the Luxembourg economy, including employment creation, in
conformity with the Government’s diversification and economic development policies.
In accordance with Art. 3 (1) a. of the Law, the aid granted to a single undertaking cannot exceed EUR
200.000 over a period of three fiscal years. Single undertakings that benefitted from a de minimis aid in theabove-mentioned timeframe and that would surpass the ceiling of EUR 200.000 are not eligible.
A. This grant is divided into 3 tranches (2 instalments and the final balance), which are each subject
to the following access conditions to be achieved by the applicant company:a.

The first instalment of EUR 50.000 is accessible to Participants in accordance with thefollowing conditions:•

The Participants need to have their company established in the Grand Duchy of
Luxembourg2 and obtain their business permit 3, meaning:
1.

For start-ups which are not yet incorporated in Luxembourg at thetime of their selection: the commercial company must (i) be
incorporated within 9 months from the beginning of the Fit 4 Start
Programme and (ii) have at the time of its aid application a minimum

2

Detailed information on available company types in Luxembourg and their respective incorporation processes isavailable on the website www.guichet.lu. Furthermore, Participants may get in contact with the House of
Entrepreneurship, which is providing personalised support and advice to companies from around the world looking toestablish their businesses in Luxembourg.
Please note that the duration of a company incorporation depends among others on whether or not:• a specific regulatory framework is applicable/required;•a or several specific licenses to be granted by other competent authorities is/are required.
3

A commercial company needs to have a physical installation in Luxembourg that includes an infrastructure suitable forthe nature and scale of the concerned activity. Furthermore, the business permit holder must effectively and permanently
manage the business and as such personally and regularly ensure its effective day-to-day management and direction of
the company. The heretofore described items constitute a non-exhaustive list. Further information on the granting of abusiness permit is available via the following link: https://guichet.public.lu/en/entreprises/creationdeveloppement/autorisation-etablissement/autorisation-honorabilite/autorisation-etablissement.html.
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issued capital of EUR 15.000 (contributions in cash, fully paid-up) andbe able to demonstrate a minimum of EUR 15.000 of cash available tothe company to develop its activities.
2. For start-ups which are already incorporated in Luxembourg at thetime of their selection: the commercial company must have at thetime of its aid application a minimum issued capital of EUR 15.000(contributions in cash, fully paid-up) and be able to demonstrate aminimum of EUR 15.000 of cash available to the company to develop
its activities.
•
•
•

•

b.

The second instalment of EUR 80.000 is only accessible to successful graduates of the
Coaching Phase in accordance with the following conditions:
•

•
•

•

•

c.

Graduates have successfully managed to raise a minimum of EUR 50.000 of private
equity and to perform a formal capital increase 4 in the Luxembourg commercial
company (contributions in cash, fully paid-up), within the period of 12 months fromthe start of the Programme.
The company has at least 2 full time employees at the time of its application for thesecond instalment of the aid.
Graduates have spent a minimum of EUR 50.000 within the period of 15 months fromthe start of the Programme in accordance with their initially submitted budget
concerning the use of the first instalment of the aid.
Graduates have 16 months as of the beginning of the Programme to submit anapplication for the second instalment of the aid and their associated interim project
report.
Graduates have to submit an updated budget for the second instalment and the final
balance of the aid for a total of EUR 100.000 and the minimum EUR 50.000 of private
equity in compliance with the categories of eligible costs defined under item B. below.

The final balance of EUR 20.000 is only accessible to successful graduates of the
Coaching Phase in accordance with the following conditions:••4

A company already incorporated by a Participant should be no older than 5 years at the
opening date of the respective Fit 4 Start call.
Participants have 9 months as of the beginning of the Programme to submit anapplication for the first instalment of the aid.
Participants have to submit a detailed budget concerning the use of the first instalmentof the aid of EUR 50.000 and the minimum EUR 15.000 of issued capital in compliancewith the categories of eligible costs defined under item B. below. Participants have 15months to spend a minimum of EUR 50.000 of their available funds as of the beginningof the Programme.
Selected participants must be at least 18 years of age as of the starting date of theProgramme and need to have a team consisting of at least two people of which at least
one will work full time on the realisation of the project, attending all sessions during
the Coaching Phase of the Programme and being responsible to develop the startup’s operations out of Luxembourg.

Graduates have benefited from the first two instalments of the aid.
Graduates have spent in total a minimum of EUR 150.000 of their available funds within
the period of 24 months from the start of the Programme, according to the updated
budget submitted for the second instalment and the final balance of the aid.

The capital increase must be evidenced by a formal notarial deed, which has to be executed within 12 months from thestart of the Programme.
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•Graduates have 25 months as of the beginning of the Programme to submit anapplication for the final balance of the aid and their associated final project report.

Payment of each instalment of the aid will be subject to a positive assessment by theInitiator of the interim or final project reports submitted by the Participant. In addition,these reports should highlight deviations observed between the initial planning and thefurther development/progress of the supported project. The Initiator reserves the right torequest any supplementary information in order to verify the effective implementation of
the supported Fit 4 Start project.
As part of proper compliance with eligibility and aid payment conditions, Participants haveto submit the following project reports:
StatusReportLatest filing deadline

All Participants

Interim project report

16 months as of the beginningof the Programme

Graduates

Final project report

25 months as of the beginningof the Programme

Furthermore, the Participants’ attention is drawn to the following facts:•

By submitting an application, the Participant accepts that refusal of / non-compliancewith the submission of an interim or the final project report may result in the loss ofeligibility for this state aid and the immediate reimbursement of the amount of the
grant paid, plus applicable legal interest.

•

By submitting an application, the Participant accepts that, in the event of nongraduation from the Coaching Phase or unsuccessful raise of a minimum of EUR 50.000
of private equity, the Participant is still required to submit to the Initiator within the
period mentioned above an interim project report relating to the use of the first
instalment of the aid of EUR 50,000. Refusal of / non-compliance with the submissionof such interim project report may result in the loss of eligibility for this state aid andthe immediate reimbursement of the amount of the grant paid, plus applicable legal
interest.

•

By submitting an application, the Participant accepts that, in the event of a voluntary
early exit from or abandon of the Programme by the Participant, participation to theProgramme will cease as from the date of such event and any outstanding aid payments
be immediately suspended.

•

By submitting an application, the Participant accepts that, in the event of a compulsory
exclusion of the Participant from the Programme, participation to the Programme willcease as from the date of such event and any outstanding aid payments be immediately
suspended.

•

By submitting an application, the Participant accepts that any voluntary early exit fromor abandon of the Programme by the Participant or any compulsory exclusion occurring
after the receipt of any instalment of the aid still requires the submission to the Initiatorof an interim project report detailing, among others, the use of the aid instalment(s)received. Such project report should be submitted by the Participant within one monthfollowing the date of the relevant exit event. Refusal of / non-compliance with thesubmission of such interim project report may result in the loss of eligibility for thisstate aid and the immediate reimbursement of the amount of the grant paid, plus
applicable legal interest.
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By submitting an application, the Participant accepts that, in the event of bankruptcy,
judicial or voluntary liquidation of the Participant, participation to the Programme willcease as from the date of such event and any outstanding aid payments be immediately
suspended.

•

By submitting an application, the Participant accepts that any misuse and/or the
disbursement of the aid received in discord with the budget submitted and/or the
categories of eligible costs described here below may result in the loss of eligibility
for this state aid and the immediate reimbursement of the amount of the grant paid,
plus applicable legal interest.

Regarding the appropriate accounting and/or tax treatments of the grant, Participants should
consult their fiduciary/accountant and/or tax advisor.
B. Eligible costs, all of which have to be in direct relation with the realization of the applicant
company’s Fit 4 Start project, are categorized as follows:

Category

Description

Personnel costs

Remuneration and social contributions of technical andnon-technical staff dedicated to the project.

Technical and development
costs

Rent/acquisition of technical equipment/software,certifications, IP protection, regulatory advice,procurement of specific technical expertise.

Testing costs

Procurement and execution of product/service testing (ex:renting of environmental testing facilities or specific test
environments, procurement of testing services, laboratory
tests, clinical trials, etc.).

Data acquisition costs

Procurement of specific data and/or databases.

Customer discovery costs

User experience analysis, sales related activities.

Facilities
costs

&

Infrastructure

Rent of laboratory and/or office space, IT infrastructure,
Cloud and HPC usage, etc.

Generalcosts&

Administration

Telecommunication, accounting, insurance, legal advice,etc.

For the purpose of proper expenses verification and prior to the release of the second
instalment and the final balance of the aid, Participants must submit a report (or extract fromtheir accounting records) having been duly certified and signed by a registered certified public
accountant, showing all aforementioned project related expenses.
The Participants’ attention is drawn to the fact that additional information can be requested by
the Initiator at its sole discretion in order to verify all respective project costs and/or otherfinancial data prior to the release of the respective aid instalment.
Ineligible costs:
Are considered among others as “ineligible costs” any cost (i) occurred before the start of theFit 4 Start Programme, (ii) before the incorporation of the company which applied for the stateaid, (iii) not directly related to the respective Fit 4 Start project as well as (iv) any financial cost
(ex: reimbursement and/or interest payments related to any type of loan, etc.). The heretoforePage 8 of 13

enumerated items constitute a non-exhaustive list only and costs other than those categorized
as “eligible” have to be duly considered on a case-by-case basis.
C. Access to the 3 tranches of the grant requires the submission of a duly completed and signed
aid application form to the Initiator backed-up by various supporting materials among whicha copy of the valid business permit and the applicant company’s articles of association.
Participants are responsible for providing up-to-date, accurate and complete information.
11. Other Fit 4 Start Benefits
A. Free access to one of the Partners’ co-working space for a duration of six months (seedefinition section: The ‘Partners’). Participants must consequently agree on, observe andrespect the chosen Partner’s standard terms and conditions applying to this type of service.
Participants should furthermore note that:a. Following the termination of the six-months free access period, the Participants must
either sign an official service agreement with the chosen Partner or leave the businessincubator and undertake all the related administrative procedures (e.g. change ofaddress);b. Participants that have already benefitted from a free access offer in one of thePartners’ establishments are not eligible for an additional free-of-charge period in anyof the Partners’ facilities.
B. The Programme offers many opportunities in terms of visibility within the market, andopportunities to benefit from networking facilities of the whole ecosystem that supports startups in Luxembourg.
12. Programme & Monitoring
A. Participation in the Programme is free of charge. However, Participants will be responsible forcovering their travel, food and accommodation costs.
B. Participants must ensure physical attendance to the coaching sessions for which a physicalpresence is required (i.e. one-to-one, as well as some of the group sessions) and Steering
Committees. However, the Organiser reserves the right to change at any time to remotesessions, if deemed necessary (e.g. change in the epidemiological situation)
C. The jury is monitoring and judging through the periodic Steering Committees the Participants’performance during the Coaching Phase. The monitoring is based on the Participants’ pitches,
their pre-steering committee reports and their progress on graduation goals. The Jury is also
providing relevant feedback and input during the periodic Steering Committees allowing theParticipants to further develop their specific business cases with the help of the Coaches andSubject Matter Experts.
D. Participants need to provide regular progress reports to the Coaches and to the Jury to informthem about their progress during the Programme.
13. Voluntary early Programme Exit or Abandon
Any voluntary early exit from or abandon by a Participant of the Fit 4 Start Programme, including therelevant Coaching Phase, has to be duly notified in writing by the exiting Participant to the Organiser.
Any such voluntary early exit or abandon will entail the relevant Participant’s immediate terminationof the Programme and as such result in:••

the immediate loss of all rights, benefits and advantages related to the Programme;
impacts on the grant as further detailed under item 10.A. above.

Any voluntary early Programme exit or abandon will be promptly and duly acknowledged in writing by
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the Organiser.
14. Compulsory Programme Exclusion
Non-compliance with any of the abovementioned guidelines, requirements and/or commitments aswell as any use of fraudulent methods or false/misleading information or behaviour circumventing
these Guidelines will lead, by decision of the Organiser, to the Participant’s immediate exclusion fromthe Programme.
Any Participant who engages in immoral / non-ethical / illegal activities including attempts to tamper
with the entry process will be immediately disqualified.
Non-compliant Participants will first receive two written warnings by e-mail from the Organiser before
being officially excluded from the Programme.
A compulsory Programme exclusion has immediate effect and will lead automatically for theParticipant to:•••

the immediate termination of the Programme;
the immediate loss of all rights, benefits and advantages related to the Programme;
impacts on the grant as further detailed under item 10.A. above.

Any compulsory Programme exclusion will be promptly and duly notified in writing and via registeredmail by the Organiser to the Participant.
15. Responsibilities and liabilities
The Organiser reserves the right, at its sole discretion, to disqualify any Applicant or Participant who
engages in immoral/ non ethical / illegal activities including attempts to tamper with the entry processor/and violates the Guidelines. The Organiser has the right, at its sole discretion, to maintain the
integrity of the Programme. If any activity by any Applicant or Participant, that may be in violation of
criminal and civil laws adversely affects or undermines the legitimacy of the Programme, the Organiser
reserves the right to seek damages to the fullest extent permitted by the laws of the Grand Duchy of
Luxembourg.
16. Communication
A. The official language of the Programme, for the application, pitching, communication andreporting is English.
B. All communication before the Programme start will be conducted via electronic mail.
C. During the Programme, the interaction between the stakeholders (Participants, Coaches, theJury, the Initiator and the Organiser) will be done via a dedicated digital platform selected by
the Organiser.
17. Intellectual Property Rights
Applicants and Participants are fully responsible at all time for the protection of their intellectual
property within the framework of their participation in the Programme.
18. Image rights
Without expecting compensation or other remuneration, now or in the future, the Applicants andParticipants give their consent to the Organiser, its affiliates and agents, to use their image and likenessand/or any interview statements/material from them in its publications, advertising or other media
activities (including the Internet). This consent includes, but is not limited to:Page 10 of 13

(a) Permission to interview, film, photograph, tape, or otherwise make a video reproduction;(b) Permission to use their name;(c) Permission to use quotes from the interview(s) (or excerpts of such quotes), the film,
photograph(s), tape(s) or reproduction(s), in part or in whole, in its publications, in newspapers,
magazines and other print media, on television, radio and electronic media (including the Internet).
The Organiser uses the Applicants' and/or Participants’ image and likeness and/or any interview
statements/material for the sole purpose of promoting the Programme. All permissions granted are
valid for a period of 24 months from a Participant’s selection date and apply with no geographicalconstraint.
19. Data confidentiality and personal data
A. The Organiser does not collect personal data other than that which Applicants and Participants
voluntarily provide on the website (the ‘Website’) or Registration Platform (i.e. name, first
name, contact details including the email address, function and organisation, texts, altogetherthe ‘Personal Data’), neither when they pre sign up for the Programme nor submit theirapplication.
B. Personal Data collected on the Website or Registration Platform will be processed by theOrganiser for the following purposes:a. communicate with the Applicants and Participants and provide them with theinformation requested;b. processing of access, rectification and opposition requests, and other rights withrespect to Personal Data;c. claims and litigation management.
C. The processing of the Applicants’ and the Participants’ Personal Data is necessary for theOrganiser to provide them with the services they requested, as well as to enable the Organiser
to fulfil its public service missions. These purposes constitute the legal basis for the dataprocessing carried out by the Organiser.
D. Applicants’ and Participants’ Personal Data will be processed internally by duly authorised
persons, within the limits of their respective attributions.
E. Personal Data may also be communicated to the Organiser’s data processors (including IT
service providers) and external services providers such as web designers, marketing solutions
providers, communication agencies, to the strictest extent necessary and subject to theexistence of contractual guarantees to ensure the security and confidentiality of the data.
F. Applicants’ and Participants’ Personal Data will be processed by the Organiser as a data
controller, in strict compliance with the law of 1 August 2018 on the organisation of the
National Data Protection Commission and the general data protection framework.
G. The Organiser undertakes to implement technical and organisational security measures toensure the protection of Applicants’ and Participants’ Personal Data against the risks associatedwith the use of information systems.
H. The Organiser applies generally accepted security standards to help protect Applicants’ andParticipants’ Personal Data. However, no method of transmission over the Internet, or ofelectronic storage, is 100% secure. Therefore, the Organiser cannot guarantee the absolute
security of the Personal Data.
I. Personal Data is kept for a period of three years from collection by the Organiser or the lastcontact with/from the Applicant or Participant.
J. In accordance with the current data protection legislation, the Applicant/Participant or, as thecase may be, his beneficiaries who can prove they have a legitimate interest, are entitled toobtain, free of charge:
a. access to the personal data concerning the Applicant/Participant;b. confirmation that the Applicant’s or the Participant’s Personal Data is or is not being
processed;
c. information concerning at least the purposes of the processing, the categories of data to
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which the processing relates and the recipients or categories of recipients to whom thedata is communicated;d. communication, in an intelligible form, of the data being processed, as well as any
available information on the origin of the data.
K. The Applicant/Participant (or, as the case may be, his/her beneficiaries) also has a right torectify his/her personal data and a right to object to the collection and processing of such data,on the basis of compelling legitimate grounds.
L. These rights may be exercised by an email addressed to the following address:
dpo@luxinnovation.lu. As of 25 May 2018, the Applicant/Participant is entitled to request theerasure of all or part of the data or a restriction of the processing, object to the processing or
make use of its right to data portability, within the limits provided by the applicable rules. In
the event of a breach of the data protection rules, the Applicant/Participant may also lodge acomplaint before a supervisory authority such as the National Commission for Data Protection(CNPD).
M. Documents and information submitted with the Programme application will be shared solely in thecontext of the Programme by the Organiser with the Pre-selection Committee and the Initiator and,upon due pre-selection of the Applicant, with the Jury and the Coaches. All documents andinformation so obtained by the respective parties will be treated as confidential information.
N. Documents and information provided by a Participant during the course of the Coaching Phase will beshared solely in the context of the Programme by the Organiser with the Initiator, the Jury and the Coaches. All
documents and information so obtained by the respective parties will be treated asconfidential information.
O. The Applicant/Participant understands furthermore that, for the purpose of ensuring efficient
processing, certain pieces of information may be exchanged or shared between the Organiser
and the Initiator (or vice versa) in the frame of the Programme and/or in the process of the
grant application.
20. Applicable Law
The general rules and conditions of the Programme are governed and construed in accordance withthe laws of the Grand Duchy of Luxembourg.
21. Application and Programme Guidelines Updates
The Organiser reserves the right to update these Guidelines at any time. Further adaptations might beneeded in case of changes in the epidemiological situation. The Initiator and the Organiser reserve theright to take necessary actions to comply all the times with all applicable preventive measures decided
by the Government of Luxembourg. The Applicants/Participants will be informed by the Organiser
about any changes in due time. All updates will furthermore be posted on the Organiser’s website:www.fit4start.com.

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Date and location:
Project name:Company name5:
Participant representative name6
Function7______________________________________

5 In case the Participant is a duly incorporated company.
6 Copy of the ID card(s)/passport(s) of the signing person(s) to be provided.
7 In case the Participant is a duly incorporated company, individual(s) authorised to duly commit the company; copy ofthe mandate(s)/authorization(s) as well as of the ID card(s)/passport(s) of the signing person(s) to be provided.
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