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Filr Security
Organizations handling any sort of sensitive information must converge security and effective collaboration. Filr provides file access and sharing from any device. Users get what they want and you
remain in control of your files and security.
Many organizations handle sensitive, personal
information when working with customers andemployees. This kind of information can include
any sort of personally identifiable information(PII) like social security numbers, identification
numbers, banking information, etc.
PII, among other business-critical data, is vitalfor business success but can prove extremely
costly for organizations if it gets into the wrong
hands.
Security breaches can wreak havoc on an organization, so safeguarding that information isa good business strategy.
However, simply locking this information in asecure database prevents the business fromsharing, collaborating, and using the data tohelp customers. The business needs to beable to securely share these files to operate,
but many open file hosting services can leave
your data vulnerable to misappropriation.
To effectively collaborate on and share critical
documents, an organization will likely enlist
some sort of file-sharing platform. These caninclude the following:Consumer-Grade Cloud Services
These services are easy to use and are a popular choice for merely sharing files. However,these solutions are typically not conducive toregulatory compliance and can be bad news
for organizations dealing with large amounts ofsensitive data like financial, health, and government industries. They lack the authentication
controls and security you’ve already established and depend on within your infrastructure.
Even more, they require you to move your data,
which prevents you from knowing where yourfiles end up and leaves you vulnerable to security breaches or regulatory violations.

Enterprise-Targeted Cloud Services
While these solutions usually promote theirenterprise-class security and control, they
are still ineffective. Cloud data repositories are
only useful when someone has taken the time
to populate them with files. Without this, you’ve
basically just bought a shiny new empty container which doesn’t do you any good. Thesealso leave you at the mercy of the provider interms of compliance and adequate protection.

Hybrid/On-Premises Solutions
Even though hybrid services allow you tokeep some of your files in your organization’s
on-premises data centers, the provider is focused on moving mobile files to the cloud.
Consequently, these services fall short in manyof the same ways enterprise-targeted cloudservices do. Plus, they double your management effort because they require you to manage two separate infrastructures.

On-Premises File-SystemIntegrated Solutions
You need a best-of-both-worlds solution whenit comes to HIPPA compliance and effective,
mobile file sharing. Additionally, your solution
should be able to use the files and file systems
you already have in place. Your solution should
allow you to mobilize your existing on-premises
file system to leverage the security infrastructure, file access controls, and data management processes you’ve already invested in.

Filr Utilizes Industry Best Practices
for Security
Data security is paramount for organizations
handling sensitive data. OpenText™ Filr takes

the guesswork out of data security so IT can beassured the data is safe and users can collaborate and work effectively on documents securely. Filr includes countless features focusedon security including local desktop cache encryption, encryption of all communications,ransomware protection, Captcha for bruteforce attacks, online editing, wiping of remotedevices, and more.

Unparalleled Security Meets
Unbound Productivity
Data is most vulnerable when it is in motion.
Because of this, organizations need a way toshare files securely and efficiently. Filr is theconnecting piece between your file servers
and the endpoint devices in your organization.
It connects to users’ home directories andshared network folders, allowing for the data
backup and security systems that your IT department has put in place to stay in place.

On-Premises Solution
Rather than ripping and replacing your current
servers and directory services, Filr uses theones you already have in place. Filr integrates
with the existing data backend of an enterprise, such as OES, AD, NAS, and SharePoint.
It honors the file system rights model, mapping
to four distinct roles in Filr: Contributor, Editor,Viewer, or None. Therefore, the existing strong
file system’s rights model is leveraged by Filr
without any additional requirements. The datastays where it lives without any duplication for
secure data protection. This allows users to be
more productive with easy access to the data
they need with a low total cost of ownership forthe organization.
The security mechanisms you already have inplace can remain intact, such as file access andenterprise directory support. You won’t needto expand or change the backup and recovery
systems you’ve already invested in. Because
the files haven’t moved, they’re still protected.
This model differs from other file-sharing
platforms on the market because it requires
no forklift to the cloud. All data is inside theorganization and doesn’t need to be moved
to the cloud, eliminating potential data migration risks.

File Type Blocking
Filr allows organizations to whitelist and blacklist certain file types to give maximum control
to the enterprise about what gets uploaded to
the Filr system.
Whitelisting certain file types will allow users to
only upload the document types the organization specifies. Users aren’t allowed to upload afile that Filr can’t detect. IT can add or remove
file types as needed.
Blacklisting certain file types blocks the uploadof listed file types. Users can upload file types
not listed in the blacklist, preventing dangerous
files from entering the system.

Multi-Factor Authentication (MFA)
Filr enlists NetIQ Advanced Authentication byOpenText, an MFA solution that enables you
to protect your sensitive data by using a moreadvanced authentication method, in addition to
the typical username and password. This additional layer of security helps ensure the identityof a user and reduces the risk of unauthorizedaccess to Filr and sensitive data.
Advanced Authentication provides a single
authentication framework that enables secureaccess to any device a user owns with minimal
administration. You can use different types ofauthenticators such as a security question, PIN,and an OTP to authenticate on diverse platforms. Authentication comprises these factors:■ Something you know (password, PIN,security questions)■ Something you have (smartcard, token,mobile phone)261-000082-002 | O | 01/24 | © 2024 Open Text

■ Something you are (biometrics, fingerprint,iris)
You can achieve a secure MFA by using any twofactors from this list.

Data Leak Prevention
Filr provides a feature called Data Leak Prevention that enables organizations to havefine-grain control over important organizational
documents and helps you adhere to various
global data protection policies, while still providing remote access to external partners andusers working remotely.
Further, the Workspace Moderators option
allows the Filr administrator to delegate thefile sensitivity management privileges to users who have access to a workplace. Theseusers are called moderators and they, alongwith administrators, can apply policy to files
and manage them in the workspace. A system-generated policy called “Confidential” isavailable and the “Share Externally” file operation is mapped to this policy. When this policy
is applied to a file, sharing a file with any externaluser will be restricted.

Secure Enterprise File Sharing
Filr gives your users easy, anywhere, any-device access to your organization’s files, while
keeping the process completely under yourorganization’s control. It delivers the mobile
file access and collaborative file sharing users
want, but through an enterprise-ready designthat leverages your existing infrastructure andestablished controls. It eliminates the needto manage third-party services or create andmanage hybrid file stores by allowing you to
use your existing file servers, existing files, andexisting file system rights.
Provide your organization with secure sync andfile sharing—anywhere with Filr.
Learn more at
www.microfocus.com/en-us/products/
filr/overview
www.opentext.com

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