PRODUCT OVERVIEW

OpenText Vendor Invoice Management
for SAP Solutions
Accelerates the complete procure-to-pay and order-to-cash process

Accelerates invoice
and order processing
through rapid
data capture andautomated routing

A recent study by analyst Harvey Spencer found that up to 80
percent of supporting documentation for invoice processing
remains manual, resulting in unnecessary, error prone data entry.
Eliminate the words “time-consuming” and “labor-intensive”
from your organization’s vocabulary. Repetitive tasks, complex
compliance checks and tedious tracking of invoices and otherIncreases ROI by
reducing cycle times
and eliminating latefees and deliveries
Improves
productivity throughintelligent automation
Ensures compliancethrough definedbusiness processes
and a documented
audit trail

documents can now be automated, allowing finance specialists
to focus on value-add tasks instead.
OpenText™ Vendor Invoice Management for SAP® Solutions streamlines procureto-pay and order-to-cash operations for SAP customers. It optimizes and simplifies
the process of receiving, managing, monitoring and routing invoices, quotations,order confirmations, delivery notes, sales orders, remittance advices and related
documentation on all levels. Ensure consistently accurate, timely and compliant
financial payments to vendors every time.

Accelerates invoice and order processing through rapid data
capture and automated routing
Reduces the time required to process documents through rapid data capture fromany source (business networks, EDI, XML, email or scan), offering intelligent dataenrichment and automated routing based on business rules and roles. The integrated
self-service user interface for suppliers and employees eliminates time-consumingresponses to invoice and payment status queries.
Integration with OpenText™ Intelligent Capture for SAP® Solutions and OpenText™
Core Capture for SAP® Solutions (SaaS) adds intelligent data capture from images.
This significantly reduces the time required for processing, streamlining processes
by handling complex business rules and documents with minimum humaninteraction and maximum control.

Increases ROI by reducing invoice cycle times andeliminating late fees
Decreases accounts payable invoice cycle times and eliminates late fees to achievesignificant savings, better supplier relationships and greater discounts. Ensuring
timely invoice processing enables procurement departments to negotiate additional
early payment discounts. Significant savings are also achieved by:• Reducing cost per transaction (CPT).
• Improving cash management through accounts payable liability reporting capabilities.
• Decreasing data entry labor costs through automatic data capture using
electronic invoice formats or Optical Character Recognition (OCR).

Expands customer satisfaction by automating sales
order processing
Streamlines sales order processing and ensures that orders are accurately confirmed
and processed as early as possible. This also allows a more efficient resource,
production and shipment planning, further reducing risks and costs. Days sales
outstanding (DSO) is positively impacted by the end-to-end digital process that also
processes remittance advices to accelerate the reconciliation of incoming payments.

Improves productivity through intelligent automation
Eliminates research, manual keying, problem querying and manual routing, anddetects duplicate invoices as early in the process as possible. Purchasers andsuppliers can focus on value-add tasks instead. It consistently displays relevant
details and proposes preconfigured actions to solve an invoice problem, such as
directly posting a goods receipt. The ability to manage the invoice process frommetadata ingestion enables Vendor Invoice Management for SAP Solutions to movefrom a simple robotics solution to an intelligent robotics solution. Often hours, if
not days, are required to accumulate the necessary information required during
dispute management. Having all the current and relevant supporting documentation
available from the process screens reduces these inquires to just minutes.

Ensures compliance through defined business processes
and a documented audit trail
All documents pass a defined and documented set of business rules. The actions auser can take to solve the problem are tied to specific user roles, guaranteeing astrict segregation of duties. Auditors have full access to this detailed processing
history at any time because all actions are documented in the audit trail. Thesefeatures are prerequisites to fraud prevention and meet internal controls on
financial reporting regulations. This level of compliance reduces risk while
maintaining efficiency. The same data is used for detailed reporting, allowing quick
analysis of processing bottlenecks, such as excessive idle times, number of touches
or time required to process an invoice or sales order problem. Trend analytics, forexample, can reveal a supplier that issues incomplete or inaccurate invoices. The
integrated trend visualization proves the effectiveness of process changes andfosters continuous process optimization. Optimized operations free up employees
to proactively work with sales, customers, procurement, vendors and operations toensure problems are eliminated before they occur, while exploring new ways toreduce processing cost and cycle time.
Vendor Invoice Management for SAP Solutions anticipates invoice problems before
they occur. A significant share of these issues are caused on the receiving side.
The solution eliminates the overhead for these tasks and keeps purchase orders
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and delivery status up-to-date, preventing problems during invoice posting. It also
manages invoice processing in multiple production instances from a single, central
point of control. Vendor Invoice Management for SAP Solutions complements
the new and simplified SAP S/4HANA® with world-class invoice and document
automation. This is the first time that users can run complex, transactional
processes exclusively in the modern SAP Fiori ® user experience.

"The time savings we’re givingback to our employees is

It is certified by the SAP Integration and Certification Center (SAP ICC),
which involves a rigorous process of validation that SAP uses to analyze andtest products, including its own, in several categories, such as accessibility,functionality, documentation, performance, security and usability.

invaluable for our business.

Product features

Each of our store managers

Enters documentsfrom any source

From any location, via all input channels and in any format
directly into the ERP system.

Automates invoice
data extraction

Integrates with Intelligent Capture for SAP Solutions tocull header and line item details quickly, reliably andautomatically, based on a knowledge base of thousands of
invoice samples in combination with machine learning.

Optimizes the review
and approval process

Intelligently enriches missing information, offers controlled
and automated exception detection and handling, parallel
approvals, escalations, invoice posting and reporting,resulting in a reduced cost per transaction.

Leverages designatedworkflows

Provides predefined workflows with robust and extensible
baseline functionality, shortening implementation time andreducing deployment costs.

Automates invoicerouting and sorting

Designated workflow steps sort and route exceptions basedon user roles, authorization rules, priorities and predefined
timelines to ensure actions are taken by individuals with boththe applicable knowledge and security access.

Generates reports

Uses built-in reports and data models based on company
code, business unit, customer, supplier, exception type,liability and more to turn insights into action.

Drills down into details

Accesses applications, content and history using intuitive,
graphical dashboards with buttons that drill down into theoriginal image, information and document flow.

across our 78 stores used
to spend about an hour a
day acknowledging invoices.
This equates to over 36,000
hours per year that is given
back to our managers and it
enables them to focus theirtime instead on the front-end
customer experience, which
in retail is really important."
Malik Murad Ali
IT Director
MYDIN

Read the Success story

Approve invoices from everywhere

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Easy access to the right information

Self-service eliminates time-consuming calls

About OpenText
OpenText, The Information Company, enables organizations to gain insight throughmarket leading information management solutions, on-premises or in the cloud. For
more information about OpenText (NASDAQ: OTEX, TSX: OTEX) visit: opentext.com.

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