Application Guideline:
ASEAN Support Program for GX/DX Human Resource Development(2nd call)Issued on 19th August 2024
The Secretariatof ASEAN Support Program for GX/DX Human Resource Development

Table of Contents
1.

Subsidy Overview ............................................................................................................................................... 2
1.1. Background and Purpose of the Subsidy ........................................................................................................ 2
1.2. Overview and Flow of Fund of the Subsidy .................................................................................................... 2
2. Detail of Subsidized Projects .............................................................................................................................. 3
2.1. Actions Eligible for Support ............................................................................................................................ 3
2.2. Eligible Trainings ............................................................................................................................................. 3
2.2.1.
Basic Training for Employees .............................................................................................................. 3
2.2.2.
Advanced Training for Employees ...................................................................................................... 3
2.2.3.
Training for Trainers ........................................................................................................................... 3
2.3. Eligible Trainees .............................................................................................................................................. 4
2.4. Subsidy Recipients .......................................................................................................................................... 4
2.4.1.
Requirements for Eligible Subsidy Recipients .................................................................................... 4
2.4.2.
In Case of Collaboration with Other Organizations ............................................................................ 4
2.5. Subsidy Calculation ......................................................................................................................................... 5
2.5.1.
Eligible Expenses................................................................................................................................. 5
2.5.2.
Ineligible Expenses.............................................................................................................................. 9
2.5.3.
Subsidy Rate, Maximum Amount of the Subsidy per trainee and Total Amount of the Subsidy .... 10
2.5.4.
Exchange Rate .................................................................................................................................. 11
2.6. Subsidized Projects Implementation Period ................................................................................................ 11
3. Obligations for Subsidy Recipients ................................................................................................................... 11
3.1. Obligations for Subsidy Recipients ............................................................................................................... 11
3.2. Reporting and Cooperation .......................................................................................................................... 123.2.1.
Submission of Progress Report ......................................................................................................... 13
3.2.2.
Cooperation with Satisfaction Questionnaire .................................................................................. 13
3.2.3.
Support Arranging Interviews and Surveys to Trainees and Others ................................................ 13
3.3. Application Method ...................................................................................................................................... 13
3.3.1.
Open Call Period ............................................................................................................................... 13
3.3.2.
Submission Method .......................................................................................................................... 13
3.3.3.
Contact for Prior Consultation and Inquiry ...................................................................................... 14
3.3.4.
Application Documents .................................................................................................................... 14
4. Screening Method and Notification of Screening Results ................................................................................ 15
4.1. Screening Method ........................................................................................................................................ 15
4.1.1.
Screening Process ............................................................................................................................. 15
4.1.2.
Screening Standard........................................................................................................................... 16
4.1.3.
Presentation Review ......................................................................................................................... 174.2. Notification of Screening Results ................................................................................................................. 17
5. Result Report and Definitive Inspection........................................................................................................... 18
5.1. Result Report ................................................................................................................................................ 18
5.2. Definitive Inspection..................................................................................................................................... 18
5.3. Payment of the Subsidy ................................................................................................................................ 18
6. Remarks ............................................................................................................................................................ 19
6.1. Overall Schedule of the Subsidy ................................................................................................................... 19
6.2. Amendment History ..................................................................................................................................... 20

1

1. Subsidy Overview
1.1. Background and Purpose of the Subsidy
Many Japanese companies have established operations in the ASEAN region, particularly in the
manufacturing industry, contributing to economic growth and employment in the region for years. However,
due to an escalating complexity of international relations and urgency of climate change, Japanese companies
have to upgrade its industrial asset to adapt to the new circumstance. To increase global competitiveness andto foster sustainable growth, not only Japanese firms but also local firms must undergo green transformation(hereinafter referred to as “GX”) and digital transformation (hereinafter referred to as “DX”) at supply chain
level through introducing new technologies leading to productivity improvement and reduction of greenhousegas emissions.
In response, AEM-METI Economic and Industrial Cooperation Committee Secretariat (hereinafterreferred to as “AMEICC”) has initiated the subsidy for “ASEAN Support Program for GX/DX Human Resource
Development” (hereinafter referred to as the “Subsidy”) under the Fiscal Year 2023 supplementary budget“The Program for Human Resource Development of Future Industry in the Global South”. The Subsidy aims to
subsidize part of the participation fees of commercialized and standardized GX/DX trainings to trainees andexpenses of trainings to future trainers in collaboration with local training institutions in order to increase thesustainability and resilience of the Japanese supply chains, and the exposures of GX/DX-related products andservices of Japanese companies.
AMEICC is implementing the Ministerial level discussion, Sectorial Working Groups and ASEAN-Japan
Cooperative Projects for economic and industrial cooperation to enhance ASEAN's competitiveness anddevelopment, and The Association for Overseas Technical Cooperation and Sustainable Partnerships(hereinafter referred to as “AOTS”) supports the operations of AMEICC.
AMEICC will manage the Subsidy as the establisher of the Subsidy in collaboration with AOTS, and NRI
Research & Consulting (Thailand) Co., Ltd. (hereinafter referred to as the “Secretariat”) will serve as thesecretariat of the Subsidy.
1.2. Overview and Flow of Fund of the Subsidy
Through an open call process, the Secretariat examines applications of projects that provide GX/DX
trainings for eligible trainees through checking the necessary application documents (hereinafter referred toas the “Application Documents”). Based on the review results of an advisory committee established by the
Secretariat (hereinafter referred to as the “Advisory Committee”), the Secretariat will decide projects to be
subsidized (hereinafter referred to as “Subsidized Projects”), certify the trainings (hereinafter referred to as“Certified Trainings”) and decide institutions such as training providers to receive the Subsidy (hereinafterreferred to as “Subsidy Recipients”) from applicants of the Subsidy (hereinafter referred to as “Applicants”)
by notifying through the document from the Secretariat (hereinafter referred to as “Notification of
Certification Decision”). Within the budgetary limits of the Subsidy, the Secretariat provides financial supports
to Subsidy Recipients for reducing participation fee of the Certified Trainings for trainees and expenses fortrainings for trainers (hereinafter collectively referred to as “Eligible Expenses”), necessary for the
implementation of Subsidized Projects.

22. Detail of Subsidized Projects
2.1. Actions Eligible for Support
The Subsidy supports two following actions;
1) Conduct Certified Trainings to trainees such as employees (hereinafter referred to as “Training for
Employees”).
2) Conduct trainings to persons to become trainers for Certified Trainings (hereinafter referred to as“Training for Trainers”).
2.2. Eligible Trainings
Each training shall be classified in one of three following training categories and satisfy all eligibilities in thetables of their category for getting support through the Subsidy.
2.2.1. Basic Training for Employees
Content• Include knowledge and skills to accelerate either GX or DX.
• Being commercialized and standardized.
Training Period
The total training duration shall be less than seven days. But total training
hours shall be equal to or more than six hours
Training Style
To be conducted fully online, on-site, or hybrid format
Location
To be conducted in ASEAN countries
Other
To be available to other public clients who are not eligible for the Subsidy atthe commercial price equal to the participation fee shown in Application
Documents
2.2.2. Advanced Training for Employees
Content• Include knowledge and skills to accelerate either GX or DX.
• Being commercialized and standardized.
Training Period
The number of actual training days shall be equal to or more than seven days.
But the entire training period shall not exceed six months
Training Style• Not to be conducted fully online• Include On-the-Job Training (hereinafter referred to as “OJT”) or practicaltraining equivalent to OJT
Location
To be conducted in ASEAN countries
Other
To be available to other public clients who are not eligible for the Subsidy atthe commercial price equal to the participation fee shown in Application
Documents
2.2.3. Training for Trainers
Content
Training Period
Training Style
Location
Other

Include knowledge and skills necessary to conduct Certified Trainings
The number of actual training days shall be equal to or more than seven days.
But entire training period shall not exceed six months• Not to be conducted fully online• Include OJT or practical training equivalent to OJT
To be conducted in ASEAN countries
Subsidy Recipients shall not receive any fee from trainees for Training fortrainers32.3. Eligible Trainees
1) Training for Employees
There are three types of eligible individuals for Training for Employees as follows.
I.
Employees of companies in ASEAN countries which Japanese companies, which are legal
entities registered in Japan, holds the shares of 10% or more (hereinafter referred to as“Japanese-affiliated companies”)
II.
Employees of non-Japanese affiliated companies in ASEAN countries with recommendation
letter from Japanese-affiliated companies to show business relationshipIII.
Individuals who have received a job offer from Japanese-affiliated companies or are
participating in an internship of Japanese-affiliated companies
2) Training for Trainers
All individual names for Training for Trainers shall be on the list as “Expected Trainees of Training forTrainers” on the Application Documents submitted by Subsidy Recipients, and whose CVs are attachedthereto for getting support through the Subsidy.
2.4. Subsidy Recipients
2.4.1. Requirements for Eligible Subsidy Recipients
Subsidy Recipients who are eligible to receive the Subsidy must meet all the following requirements.
Requirements
1) Being a legal entity
2) Having been collectively authorized by the local authorities to operate their business in respective
ASEAN countries
3) Possessing necessary personnel and resources to effectively carry out Subsidized Projects
4) Having a solid management foundation required for the smooth execution of Subsidized Projects
and demonstrating sufficient capability in managing funds and resources
Furthermore, it is also necessary for Subsidy Recipients to not fall under any of the following
conditions for non-payment of the Subsidy.
Conditions for non-payment of the Subsidy
1) The Secretariat deem it inappropriate to grant the Subsidy to Subsidy Recipients if it is found that
Subsidy Recipients fall under any of the following events, considering comprehensively the natureof the acts, the involvement of officers, the duration of the misconduct, and the social impact:a) Receipt or acknowledgment of subsidies, grants, or funds (hereinafter referred to as"subsidies, etc.") through deception or other fraudulent means.
b) Use of subsidies, etc., for improper purposes.
c) Violation of grant decision of subsidies, etc., conditions attached thereto, or dispositions by
the heads of ministries or agencies based on laws or regulations, etc. (excluding those listedin b).
d) Violation of laws and regulations, etc. by Subsidy Recipients as an institution or by executives
and other employees belonging to Subsidy Recipientse) Engaging in dishonest acts in relation to business activities.
2) Subsidy Recipients violate the contents of the Pledge of Anti-social Forces Dissociation andCounterterrorism.
2.4.2. In Case of Collaboration with Other Organizations
If Subsidy Recipients are composed of several institutions to implement training, it is required todesignate a representative and partner organization(s) among Subsidy Recipients. The representative
will be responsible for the whole process of Subsidized Projects on behalf of partner organization(s) andwill receive the Subsidy. The representative shall submit the Application Documents.

42.5. Subsidy Calculation
2.5.1. Eligible Expenses
Eligible Expenses are those that are truly necessary and appropriate to implement Training for
Employees and Training for Trainers with clear evidence to show the related actions. Each evidence
submitted to the Secretariat could be either original or its copies, and the details will be explained after
Notification of Certification Decision to Subsidy Recipients.
＜Eligible Expenses for Training for Employees＞
Eligible Expenses for Training for Employees are the original participation fee of Certified Trainings shownin the Application Documents for eligible trainees.
After examining the evidence of eligible trainees shown in the following list submitted by Subsidy
Recipients, the total Eligible Expenses for Training for Employees will be determined.
Eligible Trainees
Required Evidencea) Employees of Japanese-affiliated 1) Employee ID card or other documents showing that thecompanies
trainee is an employee of the Japanese-affiliatedcompany
2) Receipt issued by Subsidy Recipients showing that thepartial participation fee (the original participation fee
minus expected subsidy amount through the Subsidy)
has been paid by eligible trainees or the company
3) Certificate of completion or other documents showing
completion of Certified Trainings by eligible traineesb) Employees of non-Japanese
1) Recommendation letter from a Japanese-affiliatedaffiliated companies in ASEAN
company
countries with recommendation
2) Employee ID card or other documents showing that theletter from a Japanese-affiliatedtrainee is an employee of the non-Japanese affiliatedcompany to show businesscompany in ASEAN countries with recommendation
relationshipletter from a Japanese-affiliated company
3) Receipt issued by Subsidy Recipients showing that thepartial participation fee (the original participation fee
minus expected subsidy amount through the Subsidy)
has been paid by eligible trainees or the company
4) Certificate of completion or other documents showing
completion of Certified Trainings by eligible traineesc) Individuals who have received a1) Recommendation letter from the Japanese-affiliatedjob offer from a Japanesecompany
affiliated company or are2) Notice of Employment Offer or Intern ID card or otherparticipating in an internship of adocuments showing that the individual will become an
Japanese-affiliated company
employee or is an intern of the Japanese-affiliatedcompany
3) Receipt issued by Subsidy Recipients showing that thepartial participation fee (the original participation fee
minus expected subsidy amount through the Subsidy)
has been paid by eligible trainees or the company
4) Certificate of completion or other documents showing
completion of Certified Trainings by eligible trainees

5＜Eligible Expenses for Training for Trainers＞
The expenses shown in the following list will be recognized as Eligible Expenses after examinations by
the Secretariat. Regarding contracts with amounts equal to or more than 1,000,000 Japanese Yen or theequivalent in local currencies, Subsidy Recipients shall, from an economic perspective, conduct
competitive bidding to the extent possible, and select the lowest bidder among those who havesubmitted tenders.
ExpenseDefinition

RemarkExamples of evidence

1. Personnel
expense• Personnel expense of
Subsidy Recipients tooperate the training• Staff or employee
resume• Work record• Salary table /Contract unit price

2. External
Instructor expense• Cost of hiring
professional training
expert(s) outside
Subsidy Recipients for
conducting thetraining.

• Personnel expense will be calculated
according to the contract unit priceor salary table, and will be paid
according to the engaged time.
• Temporarily hiring staff and full-time
employees of Subsidy Recipients areapplicable (including cases where
employee of Subsidy Recipients
become an instructor)• Evidence (e.g. engagement record,etc.) that indicates the person’s
engagement of Training for Trainers
is required.
• External instructor expense will be
paid at a fixed rate based on the
total number of hours or days of
training engaged.

3. Travel expense• Cost of transportation
usage fare for external
instructor, etc. tocommute to trainingsite for the training.
• Cost of transportation
usage fare necessaryfor employees, etc. toattend the training
outside Subsidy
Recipients’ regulartraining site.

1)International transportation fee(airfare)• Basically, the arrival date is the dayof or the day before the start of thework, and the departure date is theday of or the day after the end of thework.
• The actual cost of round-trip airfare
for the shortest route between thenearest airport of the external
instructor, etc.’s residence or placeof work and the nearest airport of
the training site is eligible.
• The eligible flight class is standard
economy class unless otherwise
specified by internal regulations, etc.
of Subsidy Recipients.
2)Domestic transportation fee (Intraarea transportation such as airfare, taxi
fare, bus fares, etc.)• Basically, the arrival date is the dayof or the day before the start of thework, and the departure date is theday of or the day after the end of the
work.

6

• CV of instructor• Honorarium table
set by Subsidy
Recipients andinstructor request
letter, or
quotation, or
contract• Training schedule
for engagement• Receipt• Training schedule
for engagement• Quotation• Invoices• Receipts• E-ticket (for air
travel)• Copy of boarding
pass (for air travel)• Training schedule
for engagement• Quotation• Invoice• Receipt which canconfirm unit priceand amount ofusage• The eligible flight class is standard
economy class unless otherwise
specified in internal regulations, etc.
of Subsidy Recipients.
• Domestic transportation fee fortraveling from the external
instructor, etc.’s residence or the
local airport to the hotel or the
training site is eligible.
• Domestic transportation fee
between the external instructor,
etc.'s residence (or place of work)and the training site or the hotel,
and between the training site andthe hotel is eligible.
• If the published fares are fixed, thepublished fare table can besubstituted for the evidence.
3) Other travel fees such as Visa fee,
vaccination fees, etc.
• Necessary Visa fee and vaccination
fee are eligible.

4. Accommodation
expense• Cost ofaccommodation for
external instructor andemployees, etc. for the
training

5. Daily allowance• Cost of daily allowance• An accommodation expense of up to
15,100 JPY or the equivalent in local
currencies per night is for external
instructor originating from remoteareas within the country or abroad ispermissible.
• In cases when employees, etc. needto stay overnight outside of theirresidences for reasons such as being
engaged in the implementation of
the training in distant locations, anaccommodation fee for employees,
etc. of up to 15,100 JPY or theequivalent in local currencies pernight is allowed.
• An accommodation expense isallowed only when actual lodging
expense is incurred, such as lodging
at a hotel, etc., except for lodging at
an acquaintance's home or on an
airplane (overnight flight), etc.
• An accommodation expense isallowed for lodging only, excluding
tips, laundry, and other incidental
charges.
• A daily allowance of up to 5,000 JPY
or the equivalent in local currencies
is allowed.
• Only the period of time spentworking for the training that does
not include other business shall beconsidered as duration eligible for adaily allowance payment.

for external instructor
and employees, etc. forthe training

7• E-ticket (for air
travel)• Copy of boarding
pass (for air travel)• Training schedule
for engagement• Quotation• Invoice• Receipt• Copy of Visa
• Training schedule
for engagement• Unit price table set
by Subsidy
Recipients or,
quotation andinvoice• Receipt• CV of instructor• Training schedule
for engagement• Unit price table set
by Subsidy
Recipients• Receipt

6. Interpreter
expense• Cost of hiring
interpreter to interpret
content into
comprehensible
language for trainees• Interpreter expense will be paid at a
fixed rate based on the total numberof hours or days of training engaged.

7. Teaching material
expense• Cost of developing,purchasing, or licensing
materials for teachingmaterials used in the
training

1)Core training implementationmaterials• Cost of essential teaching materials
which can contribute to productivity
improvement and decarbonization
for conducting the training.
2)Manuscript and editing fee• Manuscript and editing fee apply tocreation of manuscripts newly
created for the training which thecreator owns the copyright.
• Up to 4,000 JPY or the equivalent inlocal currencies per 4 PowerPoint
slides is eligible.
3)Translation fee• Translation fees are for new
translations for the training
purposes.

4)Text printing and binding• The cost of printing and binding
textbooks to be distributed for
conducting the training, as well as
the cost of purchasing binders andother materials are eligible.
5)Textbook purchase• The number of textbooks purchased
is limited to one for each trainee,
instructor, interpreter, and Subsidy
Recipients.

8. Equipment
expense6)Consumables• Consumables are recognized as
exercise stationery (imitation paper,
sticky notes, etc.) provided for the
training are eligible.
• Cost for tools and measuring
equipment used as a means ofconducting the training are eligible.
• Cost for PCs, projectors, wearable
cameras, and photocopiers for theuse of the training, and for the
preparation of teaching materials are
eligible.

• Cost for purchasing,leasing and renting oftraining equipment
and tools for creatingteaching materials andoperation for the
training

8• CV of Interpreter• Training schedule
for engagement• Honorarium tableor, quotation andinvoice or, contractand invoice• Receipt• Quotation• Contract• Invoice• Receipt• Pre-edited written
manuscripts• Edited written
manuscript• Receipt• Quotation• Contract• Invoice• Receipt• Pre-translated
manuscript• Translated
manuscript• Quotation• Invoice• Receipt• Copy of complete
set of textbook
materials• Quotation• Invoice• Receipt• Copy of complete
set of textbook
materials• Quotation• Invoice• Receipt• Quotation• Contract• Invoice• Receipt

9. Software expense• Cost of purchasing or
subscribing to software
licenses which will be
used for the training

10. Training site andequipment expense• Cost of renting thetraining site andequipment for the
training

11. Site visit
expense• Transportation,
gratuities, and otheroffice expenses for site
visit such as factory
tours, exercises, andpractical training which
is far from the trainingsite as a part of the
training• Subcontract expense
for outsourcing part of
the training to a third
party such as a partnerorganization

12. Subcontract
expense• Cost for equipment in the trainingsite such as white board, table, desk,
chair, etc. are eligible.
• Purchase of versatile equipment
such as PCs are eligible only when it
is economically reasonable, e.g., lessexpensive than rental.
• The cost applies to the usage during
the training period only.
• Fee of software, application andprogram license related to thetraining.
• Online resources usage fee such as
internet, web conference system,
license usage for video call account,cloud storage, VPN, security, etc.
• The cost applies to the usage during
the training period only.
• Rental fee for the training site andthe equipment such as audio-visualequipment installed at the training
site, etc. are eligible.
• Transportation fee, charter bus fare,and road tolls, etc. are eligible when
the place for site visit is far awayfrom the training site.
• Expenses such as gratuities andentrance fees paid to recipient ofsite visit are eligible.
• Expenses necessary forcommissioning or subcontracting toa third party for specialized trainingthat cannot or are not appropriate
for direct implementation by Subsidy
Recipients are eligible.

• Quotation• Contract• Invoice• Receipt• Quotation• Contract• Invoice• Receipt• Quotation• Invoice• Receipt• Quotation• Contract• Invoice• Receipt

2.5.2. Ineligible Expenses＜Ineligible expenses for Training for Employees＞
The following expenses are not eligible for the Subsidy;• Any expenses for Certified Trainings started prior to the notification date through Notification of
Certification Decision.
• Any expenses for Certified Trainings that have not been completed within Subsidized Projects
Implementation Period specified in 2.6. Subsidized Projects Implementation Period.
• Any expenses in case that Subsidy Recipients cannot provide the evidence indicated in 2.5.1. Eligible
Expenses.
• The second and subsequent expenses for the same eligible trainees attending the same Certified
Trainings more than once in one year.

9＜Ineligible expenses for Training for Trainers＞
The following expenses are not eligible for the Subsidy;• Any expenses that are not aligned with the objective of Subsidized Projects.
• Any expenses for which the necessary evidence (quotation, invoice, receipt, etc.) cannot be provided.
• Any expenses prior to the notification date through Notification of Certification Decision.
• Any duplication of expense across multiple training menus at the same period.
• Any bank transfer fees.
• Any expenses for entertainment, hospitality, meeting dinner, etc.
• Any purchase, repair, and inspection costs for any vehicles.
• Any purchase costs of used products for which the unit price is unclear, such as used machinery andequipment that is not widely distributed in the used market.
• Any interest paid on loans and late payment charges.
• Any taxes and public dues (consumption tax, value added tax, etc.).
• Personal expenses, travel expenses, honoraria, etc. related to the trainee (e.g. daily allowance,
accommodation expenses, transportation expenses).
• Any guaranteed fees and insurance premium.
• Any expense of purchasing items that are so versatile that they may be used for other purposes andother expenses that are considered inappropriate.
• Any expenses related to the purchase of goods such as machinery, equipment, etc., of 500,000 JPY
or more, or the equivalent in local currencies.
• The second and subsequent expenses for the same eligible trainees attending the same training
more than once in one year.
• Any expenses that have not been completed within Subsidized Projects Implementation Period
specified in 2.6. Subsidized Projects Implementation Period.
• Other than the above items that are deemed inappropriate as Eligible Expenses by the Secretariat.
2.5.3. Subsidy Rate, Maximum Amount of the Subsidy per trainee and Total Amount of the Subsidy
The subsidy amount per trainee will be calculated by multiplying Eligible Expenses for each traineeby the subsidy rate determined by the applied type of training. However, the subsidy amount per trainee
will not exceed their respective maximum amount of the Subsidy listed in the table below.
Type of Training
Subsidy Rate
Maximum Amountof the Subsidy
Training for Employees
Basic
Equal to or less than 1/2
25,000 JPY/Trainee
Advanced
Equal to or less than 1/2
250,000 JPY/Trainee
Training for Trainers
Equal to or less than 1/3
1,000,000 JPY/Trainee
For Training for Employees, the total amount of the Subsidy for each Certified Training can becalculated by the multiplication of the following:1) The subsidy amount per trainee (the participation fee for the Certified Training of an individual
trainee) calculated based on the criteria stipulated in the first paragraph2) The number of eligible trainees of the Certified Training
For Training for Trainers, the total amount of the Subsidy for each training can be calculated by
the multiplication of the following:1) The subsidy amount per trainee (the Eligible Expenses for the training divided by the numberof its trainees) calculated based on the criteria stipulated in the first paragraph2) The number of eligible trainees of the training102.5.4. Exchange Rate
The Subsidy will be paid in Japanese Yen from Japan. The foreign exchange rate used for deciding
total amount of the Subsidy in Japanese Yen is set based on the foreign currency conversion rate tableof Japan International Cooperation Agency (JICA) as of May 2024 shown in the table below(https://www.jica.go.jp/about/announce/manual/form/consul_g/rate.html). Any fraction less than
one Japanese Yen shall be rounded down. In the case that fees for currency exchange are incurred forthe payment or refund, the burden shall be borne by Subsidy Recipients.
Foreign exchange rate
No.
Currency Name
1
Cambodian Riel
2
Indonesian Rupiah
3
Lao Kip
4
Malaysian Ringgit
5
Myanmar Kyat
6
Philippine Peso
7
Singapore Dollar
8
Thai Baht
9
United States Dollar
10 Vietnamese Dong

Exchange Rate
0.039110 KHR/JPY
0.009660 IDR/JPY
0.007400 LAK/JPY
32.864100 MYR/JPY
0.047340 MMK/JPY
2.717560 PHP/JPY
115.193000 SGD/JPY
4.233400 THB/JPY
156.688000 USD/JPY
0.006180 VND/JPY

2.6. Subsidized Projects Implementation Period
The start date of Subsidized Projects shall be after receiving Notification of Certification Decision andto be completed by 31st January 2025. Subsidized Projects shall be deemed completed upon submission of
Result Report.
19th August 6th September
From early to
mid-October 2024
2024
2024

31st January
2025

Certification
DecisionOpen Call
PeriodScreening
Period31st March
2025

Completion ofSubsidized Projects

Subsidized Projects
Implementation Period

Definitive Inspection andSubsidy Grant Period

3. Obligations for Subsidy Recipients3.1. Obligations for Subsidy Recipients
In addition to the items listed below, Subsidy Recipients shall adhere to the contents stated in thisApplication Guideline, the Subsidy Grant Regulations (hereinafter referred to as the “Regulations”) and otherprovisions set forth by the Secretariat. Furthermore, since this information may be subject to updates asneeded, Subsidy Recipients are required to verify the latest information.

111) Subsidy Recipients must obtain prior approval from the Secretariat if they intend to change plan ofSubsidized Projects or if they plan to suspend or discontinue Subsidized Projects after receiving theNotification of Certification Decision.
2) Subsidy Recipients must promptly report progress status during the Subsidy when the Secretariat
requests.
3) Subsidy Recipients must submit a Result Report within 30 days from the day following the completion ofSubsidized Projects or by 31st January 2025, whichever comes earlier.
4) Subsidy Recipients must prepare an account book and all evidential documents, organize the account(s)for each eligible training, keep each account distinct from other financial records, and always maintainthe revenues and expenditures related thereto in a tangible format until 31st March 2030.
5) Subsidy Recipients must agree that the Secretariat may conduct unannounced on-site inspections ofTraining for Employees and Training for Trainers.
6) Subsidy Recipients have an obligation to protect personal information when collecting information as
described in 3.2. below.
7) When obtaining personal information in the Subsidy, Subsidy Recipients must obtain consent for thirdparty information provision to AMEICC, AOTS, and the Secretariat.
8) Subsidy Recipients must agree to cooperate in interview(s) or survey(s) related to Subsidized Projects andother activities such as presenting project outcomes or achievements.
9) Subsidy Recipients must obtain consent from their business partners (such as subcontractors) involved in
Subsidized Projects and trainees because the Secretariat may conduct surveys or on-site inspections withthem if necessary.
10) Subsidy Recipients must assume any responsibilities related to the implementation of Trainings for
Employees and Training for Trainers, including those delegated to partner organization(s) or
subcontractor(s).
11) Subsidy Recipients shall be responsible for complying with the laws of countries where Subsidized Projects
are implemented.
12) Subsidy Recipients shall be responsible for verifying trainees are eligible for the Subsidy and the identityof the trainees at the time of conducting Certified Trainings.
13) Subsidy Recipients shall be responsible for certifying completion of the Trainings for Employees andTraining for Trainers by eligible trainees based on the evaluation criteria set in the Application Documents
and shall submit the necessary evidence based on the requests from the Secretariat.
14) Regarding Training for Employees, Subsidy Recipients shall publish the standard prices of Certified
Trainings on their website, brochure or other mediums which Subsidy Recipients officially use for
informing trainings.
3.2. Reporting and Cooperation
Based on the obligation shown in 3.1., the Secretariat requests the following items to Subsidy
Recipients. Details such as information items, format and submission method will be provided after theNotification of Certification Decision, but it is planned to use web-based application.

123.2.1. Submission of Progress Report
For monitoring of execution status of the Subsidy budget, utilization rate of training sites, and trends
in training implementation, Subsidy Recipients are required to report the following information to theSecretariat on a regular basis via web-based application.
Type of Training
Report Frequency
Examples of Report Item
Training for Employees
Weekly• Number of applicants for Certified Trainings andtheir personal information such as the name oftrainee, company the trainees belong to, etc.
• Number of trainees who completed Certified
Trainings
Training for Trainers
Monthly• Incurred Eligible Expenses (in local currencies)
with necessary evidence• Name of trainees who completed training
3.2.2. Cooperation with Satisfaction Questionnaire
Subsidy Recipients are required to cooperate in conducting satisfaction questionnaires to trainees forthe purpose of effectiveness analysis. The Secretariat will prepare the satisfaction questionnaire online
and Subsidy Recipients will assist in its distribution and collection.
3.2.3. Support Arranging Interviews and Surveys to Trainees and Others
As part of effectiveness analysis of the Subsidy, AMEICC, AOTS, or the Secretariat may conduct
interviews or surveys with trainees or personnel from HR or management of trainees’ companies in ayear or later after completion of Certified Trainings. Subsidy Recipients shall support arranging suchinterviews or surveys. The interviews or surveys are planned to inquire about whether trainees have
utilized what they learned in Certified Trainings to launch projects within the company they belong to,achieved concreate and measurable results such as increased productivity or reduced greenhouse gas
emissions, or the occupations that trainees have taken up after Certified Trainings.
3.3. Application Method
3.3.1. Open Call Period
From 19th August 2024 10:00 to 6th September 2024 17:00 (both are in Thai Standard Time)3.3.2. Submission Method
Applicants should complete the Application Documents, then submit them to the Secretariat
following the steps below within the open call period in format specified in 3.3.4. Application Documents.
1) Applicants shall upload the Application Documents to the following URL of Dropbox. Please ensure
to include "Applicant's name" at the beginning of the file names. The date and time the Application
Documents are added to the Dropbox folder shall be deemed the date and time of receipt.
<URL>
https://www.dropbox.com/request/Mkj1zPcLCFhZNzk0XLra
2) Once the upload is completed, the Applicants are required to notify the Secretariat via e-mail,including the Applicant's name.
E-mail address: gxdx-secretariat-ext@nri.co.jp(Note 1) Additional document submissions including amendments, substitutions, and additions after the
open call period will not be accepted.
(Note 2) Other methods of submission rather than those specified by the Secretariat will not be acceptedsuch as physical mail, delivery in person, fax, or etc. In addition, please note that incomplete
document submission may not be considered for review.

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(Note 3) If Applicants are unable to access the above URL due to IT security reason or other issues,
submission via e-mail is accepted upon obtaining the approval form the Secretariat. In this case,please note that the Secretariat’s maximum size for receiving e-mail is 10MB, and if the file sizeof the Application Documents is large, you may need to split it and send it in multiple e-mails.
In the case of e-mail submission, the date and time of receiving the e-mail shall be deemed thedate and time of receipt.
3.3.3. Contact for Prior Consultation and Inquiry
Prior consultation and inquiry regarding the preparation of application are accepted via e-mail.
Please contact the following e-mail address. In the case of prior consultation or inquiry, please include[Inquiry] at the beginning of the e-mail subject.
E-mail address: gxdx-secretariat-ext@nri.co.jp
3.3.4. Application Documents• Application Form and Attachment 1-5 shall be submitted in both Word or Excel, and PDF formats.
• The documents other than those mentioned above shall be submitted in PDF format.
• Referential & illustrative information such as evidential data, charts and diagrams can be submitted
if any.
• Project summary for both Training for Employees and Training for Trainers may be prepared inJapanese; however, the other documents shall be prepared in English.
Required documents for all Applicants☐

Project Summary for Training for Employees☐

Application Form with Attachment 1-4☐

Business Registration Certificate (refer to☐Organization chart for this program (refer toApplication Form Item 10. Organizational
Structure)

Application Form Item 2. Applicant Information)☐

Applicants’ Company Brochure (refer to☐Referential & illustrative information such asevidentiary data, charts and diagrams if any☐

Pledge of Personal Information Protection

Application Form Item 2. Applicant Information,
including brochure(s) of partner organization(s))☐

CVs of Instructors (refer to Application Form
Attachment 1, Item 5. Instructor Information.)☐(refer to Form 3 of the Regulations)☐

Financial Statement of the Applicant(Past three years)

Pledge of Anti-social Forces Dissociation andCounterterrorism (refer to Form 2 of theRegulations)

Required documents for Applicants of Training for Trainers☐

Project Summary for Training for Trainers☐

Attachment 5, Training for Trainers Program
Curriculum☐

CVs of Trainees of Training for Trainers (refer to☐Class Schedule (Curriculum) (refer to Application

Application Form Item 8. Expected Trainees ofTraining for Trainers)☐

CVs of Instructors (refer to Application Form
Attachment 5, Item 3. Instructor Information.)

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Form Attachment 5, Item 5-3. Class Schedule)

4. Screening Method and Notification of Screening Results
4.1. Screening Method
4.1.1. Screening Process
The screening process will be conducted by the Secretariat and the Advisory Committee. The
screening will primarily involve a document review based on the submitted Application Documents,
considering the screening standard specified in 4.1.2. However, there may be cases where interviews or
on-site inspections with Applicants are conducted if necessary. Furthermore, please note that if there areany deficiencies in the submitted Application Documents (such as missing documents or incomplete
information), they may not be considered in the review, so please be sure to pay sufficient attention tocomplete the Application Documents.

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4.1.2. Screening Standard<For Training for Employees>
Item

Comprehensiveness, versatility, andpracticality of the training

Innovativeness and progressiveness of the
training

Effectiveness and efficiency of the training

Benefit on Japanese firms and Japanesesupply chain

Capability of Applicants

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Screening Standard
Does training cover sufficient topics to grasp what
GX/DX looks like, importances and challenges of thetransformations and how to achieve GX/DX?
Is the basic principle (such as Kaizen) that promotes
continuous GX/DX of companies included in the
training curriculum?
Is the training designed to facilitate the application of
acquired knowledge and skills in practical business
operations?
Does the training teach how to use innovative
products or methods (such as IoT sensors) to improve
productivity or reduce greenhouse gas emissions in a
cost-effective way?
Does the training get align with the latest
international rules related to GX/DX?
Does the training have a significant impact on
improvements in productivity or reductions ingreenhouse gas emissions? Is there any quantitative
evidence to support the benefits?
Is the training designed for efficient and effective
implementation by taking some measures (e.g.
limiting the number of persons per batch, setting
effective criteria for evaluating completion of the
training, etc.)?
Is the participation fee for Certified Trainings set
appropriately compared with the estimated benefit
and cost?
Is it expected that trainees belonging to thecompanies which are the part of Japanese supply
chain in the ASEAN region will participate sufficiently
in the training?
Are several technologies, products, and services ofJapanese companies being used in the training toincrease future sales opportunities?
Have Applicants had experience in conducting similar
training of GX/DX or in interactions with Japanesefirms for training in the past?
Is the implementation system (trainers, management
structure, equipment) sufficiently established?

<For Training for Trainers>
Item

Screening Standard
Is there a valid reason instructors must be trained
now?

Timing and volumes of the Training forTrainers

Is number of individuals to be trained appropriatecompared with the future demand of the Training for
Employees?
Does the training plan include required technologies
and expertise trainers have to possess for conducting
the Training for Employees?
Is the training designed for efficient and effective
implementation by taking some measures (e.g.
limiting the number of persons per batch, setting
effective criteria for evaluating completion of the
training, etc.)?
Do trainees selected by applicant have sufficientexperience or expertise to become a trainer ofTraining for Employees?
Are there any ingenuities that will help trainees
contribute as instructors of Training for Employees in
the long term?
Are the items and amounts of expenses being
accumulated reasonable compared with the planned
contents of the training and estimated benefit?

Quality, efficiency and effectiveness of
instructor training plan

Capability of trainees

Appropriateness of the contents of theestimate

4.1.3. Presentation Review
This is an optional process for specific Applicants which the Secretariat or AMEICC specificallyrequest to provide additional presentation in front of the Advisory Committee, AOTS, and AMEICC
regarding the detail of training menus which are required more clarification from Applicants. After
reviewing the submitted Application Documents, the Secretariat will notify the Applicants who are deemed
to participate in presentation review via online format. The respective Applicants will be informed of thedetail of presentation review by 13th September 2024, as the performance of presentation will also be
considered as a part of screening.
Please review the following schedule and proceed with the necessary preparations in advance.
Additionally, please ensure to reserve your schedule to accommodate for the presentation review.
• Deadline for submission of presentation materials : 16th September 2024 17:00• Presentation review: 18th September 2024 from 9:30 to 12:30*Both are in Thai Standard Time.
*Submission method of presentation materials will be included in the notification to theparticipants of presentation review.
4.2. Notification of Screening Results
Once the screening results are determined, the Secretariat will promptly notify the related information
about Subsidy Recipients via an official announcement on the AMEICC website. This announcement will
disclose the names of Subsidy Recipients, training implementation locations, training contents, and otherrelevant information as a result of the open call. Additionally, the Subsidy amount granted will be disclosed
after the completion of Subsidized Projects.

17Please be informed that any Applicants that do not meet the Subsidy requirements may be notified ofrejection before the official announcement on the AMEICC website is published.
The reason for the screening results will be considered as classified information by the Secretariat, theAdvisory Committee, AMEICC, and AOTS. All submitted Application Documents will not be returned under any
circumstances.
5. Result Report and Definitive Inspection
5.1. Result Report
Subsidy Recipients must submit a Result Report and an Application for Subsidy Grant within 30 days
from the date of the completion of Subsidized Projects or by 31st January 2025, whichever comes earlier.
5.2. Definitive Inspection
The Secretariat will conduct a definitive inspection, including document review and on-site inspection
as necessary, upon receiving the Result Report and the Application for Subsidy Grant from Subsidy Recipients.
When it is deemed appropriate for the Subsidy grant, the Secretariat will determine the amount of the Subsidy
to be paid and notify it to Subsidy Recipients with a Notification of Subsidy Amount Decision.
5.3. Payment of the Subsidy
Subsidy Recipients must submit Invoice for Subsidy to the Secretariat after receiving the Notification ofSubsidy Amount Decision. Then, the Secretariat will collaborate with AMEICC and AOTS, and AOTS will pay theSubsidy to Subsidy Recipients.

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6. Remarks
6.1. Overall Schedule of the Subsidy

Remark: 4.1.1 Interim payment (Optional)
This is a step only applicable for Subsidy Recipients approved by AMEICC, AOTS and the Secretariat throughsubmitting documents instructed by the Secretariat. In case of interim payment, Subsidy Recipients shall follow
the below flow to claim their Subsidy within the implementation period of Subsidized Projects.

196.2. Amendment History
If there have been any major amendments to this Application Guideline or application forms since
19th August 2024, ["_ver.◯"] will be replaced at the end of the file name. For details of the amendments,
please refer to the table below.
VersionAmendment date
Amendment details

20