For University staffs and its students

Security Export Control Handbook

Security export control is one of means for maintaining
international peace and security and is to protect from providing
developers of weapons of mass destruction or terrorists withthings or technologies with high risk of diversion for military use.
This booklet provides a brief overview that faculty, staff, andstudents must take care when sending or bringing controlled
goods (such as laboratory equipment) out of the country orproviding technologies to foreign nationals, such as international
students.

2024/8/21
11.The content of Export Control1)

When you take out a controlled freight outside Japan orprovide controlled technologies to a "Non-Residents" or a“Specific Categories”(see p.5), certain control on such acts
are imposed by Foreign Exchange and Foreign Trade Act inJapan (the “Foreign Exchange Law”). The regulation
contains List Control, which controls specifies items in thelist, and Catch-all Control, which is controls based on enduse and end-user. Control subject and controlled area of bothControl are explained in Fig.1.

Regulation
List Control

Catch-allControl

Control subject

Controlled areaRegulates weapons or
items which could be used
to develop weapons
depending on specified
items in the List

All areas including GroupA countries*

Regulates products not
subject to the List Control
that may be used for thedevelopment of weaponsof mass destruction orconventional destructive
weapons, depending onend-use and end-user

All areas except theGroup A countries*

Fig.1:The contents of Control*) the Group A ：27 countries
Argentina, Australia, Austria, Belgium, Bulgaria, Canada,
Czech Republic, Denmark, Finland, France, Germany, Greece,
Hungary, Ireland, Italy, Republic of Korea, Luxembourg,Netherlands, New Zealand, Norway, Poland, Portugal, Spain,Sweden, Switzerland, United Kingdom of Great Britain andNorthern Ireland, and the United States of America22) In case a controlled freight are exported or controlled
technologies is provided to non-resident people, the license
allowed by the Ministry of Economy, Trade and Industry (the“METI”) is required.
3) Kanazawa University decide to submit the application to theMinistry of Economy, Trade and Industry (METI) or not according tothe procedure shown in Fig. 2. The Supervisor of export control who
is a faculty member of FSSI(Frontier Science and Social Cocreation Initiative) is available for consultation with the applicant.
If you have any questions, please contact us.
Step 1 ( Faculty member who export a controlled freight and/or technologies information)1) In case listed in the next page, you must check the check list for export control.
2) If you find yes for any article in the checking list, please contact export control
supervisor in FSSI.

Step 2 (Supervisor of export control in Kanazawa University)
The supervisor makes the first judgment as to whether or not an application for
METI is needed.

Step 3 (Senior supervisor of export control in Kanazawa University)
The supervisor report his judgement to the senior export control supervisor.
The senior export supervisor makes the second (final) judgement.
Step 4 (Chief supervisor of export controlin Kanazawa University)
Decision on important matters.

Step 5 (Division of University Corporate Relation)
Notification of University’s final judgment to the applicant.

Fig.2:The flow of internal proceeding32. Cases you should check “the checking list for export control”
1) Offering (lecturing, disclosing information, meeting) controlled
technologies to non-residents (a foreign resident, a foreigner who
lives in Japan less than six months, a foreign diplomat).
Examples・ Providing controlled technologies information recorded on amemory device (Compact Disc, USB flash drive).
・ Presentation for a person from foreign country.
・ Presentation at a closed meeting in a foreign country
・ Guidance on the use of technology and equipment that could
be used to develop weapons of mass destruction.

2) Acceptance of foreign students and foreign researchers who
have a high probability of taking controlled technology outside
Japan, even if more than 6 months have passed since their arrivalin Japan. In particular, please consult with us when acceptingpeople who may be taking technology to countries of concern※１ orUN arms embargoed countries※２.
※１： North Korea, Iran, Iraq (as of May 2021)※２ Afghanistan, Central Africa, Iraq, Democratic Republic of theCongo, Lebanon, Libya, North Korea, Somalia, South Sudan,Sudan (as of May 2021) .

As soon as possible a prospective student first submits his/her
curriculum vitae and a written statement of desired research theme
to the faculty member, we will ask to provide this document theSupervisor of export control via the departmental office in charge.
3) Sending documents, drawings, data or computer programs to aforeign country via telecommunications lines or by postal mail.
4) Supply of goods to a foreign country (including transportation ofgoods to a foreign courntry for the purpose of presentation orexhibition)5) Conclusion of a collaborative research agreement with auniversity, research institution or enterprise in a foreign country.
6) Provision of technologies or goods in Japan in circumstanceswhere they will plainly be exported or transferred to a foreigncountry
It is permission-free to take a notebook PC for an overseas visit.

4Column: Residents/Non-residents
Residents

In case ofJapanese

In case offoreigner

Non-Residents

・Resident in Japan
・Person working at
diplomatic missions
abroad。

・Resident abroad leaving Japan for thepurpose of working at offices in foreigncountry.
・Resident abroad leaving Japan for the
purpose of staying in a foreign country formore than two years.
・Person who have temporarily returned toJapan and have stayed for less than 6months。

・Person to work foroffice located in Japan・Person staying for
more than 6 months
since coming to Japan・Resident abroad・Person on official duty for a foreign
government or international organization
・Diplomats, consular staff, and employees
of foreign country
・Person who have been in Japan for 6months or less

Column: Specified Categories and Deemed Export Controls
As of May 2022, “Residents” under the strong influence of foreign
governments, foreign corporations, etc. are defined as “SpecifiedCategories”, and the provision of goods and technology to those fallingunder ”Specified Categories” is "deemed export" and requires thesame control as the provision to non-residents.

From Ministry of Economy, Trade and Industry data53.For foreign trainees/students

University staffs must pay an attention to the following
items when university accepts foreign students;
1)

Within 6 months since coming to Japan
Under Foreign Exchange Law, foreign students are treated as“Non-residents” during 6 months. Accordingly, in case university
staffs provide them with controlled technical information, university
staffs should apply for an export license with METI.

2)

After 6 months since coming to Japan
Foreign students are treated as "Residents", and if they don’t
belong to “Specific Categories”, they can be provided regulatedtechnology. However, they must comply with the Foreign
Exchange and Foreign Trade Law. They shall not e-mail or fax
regulated technical information to their home countries or bring itback home. Please consider this point when planning youreducation and research program.

4. "deemed export” controls

The provision of goods and technology to the “SpecificCategories“ person will be subject to the same regulations
as those for non-residents. In accordance with theguidance of the Ministry of Economy, Trade and Industry(METI) and the Ministry of Education, Culture, Sports,
Science and Technology (MEXT), the University is taking
the following measures.
1)

New hires, including Japanese nationals, after May 2022
After being hired, the applicant will be required to submit aletter of confirmation regarding the the specific category.

2) Prior confirmation before accepting international students
The applicability to the Specific Categories will be determinedbased on the materials submitted by the foreign student. If wecannot clearly determined, the applicant will be treated as anon-Specific Categories person.

65.Exception
1) Providing technologies available to non-specific person byacademic journals, opened patent information, minutes ofpublic symposiums, etc.
2) Enabling non-specific person to obtain or read technologies by
delivering manuscripts of conference presentations or handoutsof exhibitions or by contributing articles to magazines, etc.
3) Providing technologies in the field of basic science research.
→ Technologies that can be used for the design and manufacture of
specific products is not included in basic science..
4) Providing technologies just enough to apply or register Intellectualproperty rights.
5) Providing technologies already known to non-specific person
through newspapers, books, magazines, etc.

6.Procedure needed at Kanazawa university
If you are planning to take out a controlled freight or provide technicalinformation to a non-resident, please contact us as soon as possible.
Social Co-creation Promotion Department，IndustryUniversity Collaboration Support Division，Kanazawa University
E-mail:titeki@adm.kanazawa-u.ac.jp
If university staffs and its students have some question regarding
security export control, please contact us.
Legal & Intellectual Property Strategy Group,
Frontier Science and Social Co-creation Initiative,
Kanazawa University
E-mail: houmu-chizai@ml.kanazawa-u.ac.jp

7