Nichiban Group

Green Procurement Guidelines
First Edition

July 1, 2019
Nichiban Co., Ltd.

CONTENTS
1. Purpose of Green Procurement Guidelines
2. Scope of Application
3. Definition of Terms
4. Green Procurement Standard of Nichiban Group
4-1. Compliance with laws and regulations
4-2. Environmental initiatives by suppliers
4-3. Management of chemical substances in deliverables
5. Requests to Suppliers
5-1. Evaluation of management system for chemical substances in products
5-2. Survey on chemical substances in products
5-3. In case of changes in items described
6. Additional Matters
6 -1 Revision of Green Procurement Guidelines
6-2. Handling of submitted materials
6-3. Contact information
7. Revision History[Attachments]
1. Self-Audit Sheet regarding Management System of Chemical Substances in Products
2. Survey Report of Chemical Substances in Products

3. Attachment for Survey Report of Chemical Substances in Products: SVHC Survey Form

1. Purpose of Green Procurement Guidelines
Based on its environmental policy, Nichiban Group pursues the creation of products that are safe,
healthy, and environmentally friendly throughout their entire life cycle (development,manufacturing, distribution, use, and disposal). As part of these efforts, Nichiban Group promotes
the procurement of raw materials and parts with low environmental impact and the appropriate
management of chemical substances.
In addition, Nichiban Group seeks to collaborate with its suppliers to reduce the environmental
impacts of the entire supply chain.
The purpose of these Guidelines is to clarify Nichiban Group's basic stance on green procurement
and what we request when procuring goods from our suppliers.
2. Scope of Application
This applies to all procured articles, including raw materials, parts, instruction manuals, andpackaging materials, that make up the products sold by Nichiban Group.
3. Definition of Terms
Prohibitedchemical

Prohibited chemical substances are chemical substances whose inclusion inarticles to be supplied is prohibited.

substances
ChemicalChemical substances to be reduced are chemical substances that we aim tosubstances to bereduce to the extent possible by monitoring their use and inclusion conditions.

reduced

These are chemical substances that may become banned due to legal
amendments or social conditions, etc., so if there are substitutes, please changeover to them.

Controlled

Controlled chemical substances are chemical substances whose use andchemicalinclusion conditions in articles to be supplied must be monitored and given

substances

careful consideration in relation to health, safety and hygiene, proper disposal,and so on.

Inclusion

Inclusion means the addition, filling, mixing, or adhesion of chemical
substances to goods, whether intentional or not. If the chemical substancessurveyed are included in the formulation of raw materials or parts, or if you areaware that the chemical substances are included as impurities, reaction
byproducts, or reaction residues, please include the said chemical substances inyour response.

Impurities

Impurities are chemical substances that cannot technically be removed inrefining processes or synthesis reactions as industrial materials.

Homogeneous

A homogeneous material means the smallest unit of material that cannot bematerial

separated into distinct materials by mechanical separation. "Mechanicalseparation" means mechanical disassembly by unscrewing, grommet removal,grinding, chemical dissolution, or other actions.

Allowable
concentration

A boundary value for determining the concentration of a chemical substancein a homogeneous material. Threshold value. The concentration is calculated byusing the content as the numerator and the homogeneous material as thedenominator.

CAS number

An identification number assigned to a chemical substance by the ChemicalAbstracts Service (CAS) of the American Chemical Society.

SDS

Safety Data Sheet. A Safety Data Sheet must be prepared and provided foreach of the chemical substances specified by the Pollutant Release and Transfer
Register Act (PRTR Act), the Poisonous and Deleterious Substances Control
Act, and the Industrial Safety and Health Act, and mixtures containing saidchemical substances.

chemSHERPA

For details about chemSHERPA, please refer to the following website.
https://chemsherpa.net/chemSHERPA/

4. Green Procurement Standard of Nichiban Group
4-1. Compliance with laws and regulations
Laws, regulations, agreements and industry guidelines such as chemical substance regulations
and pollution prevention regulations shall be complied with.
4-2. Environmental initiatives by suppliers
Nichiban Group recommends that its suppliers take measures to protect the environment andmanage chemical substances included in products. In particular, we will give priority to doing
business with suppliers who manage chemical substances appropriately.
4-3. Management of chemical substances in deliverables
Nichiban Group will preferentially procure raw materials, parts, and products that do notcontain prohibited chemical substances or chemical substances to be reduced and that have a low
environmental impact. Although the inclusion of controlled chemical substances is not prohibited,the content of these controlled chemical substances shall be monitored to allow proper
communication of information pertaining to controlled chemical substances to the supply chain
and consumers and proper management of chemical substances.
● Targeted prohibited chemical substances*1

Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture,etc., Class I Specified Chemical Substances
Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture,etc., Class II Specified Chemical Substances
Industrial Safety and Health Act, Chemical substances subject to prohibition ofproduction
Poisonous and Deleterious Substances Control Act, Specified poisonous substances
RoHS Directive*2
REACH regulation Annex XVII, Restricted chemical substances*2
Montreal Protocol, Substances that deplete the ozone layer
Fluorinated greenhouse gases (HFC, PFC, SF6)
Radioactive materials
Formaldehyde
Perchlorate*1: Intentional use of said chemical substances is prohibited even when the applicable laws andregulations set allowable concentrations (threshold values), and impurities exceeding the allowable
concentrations are prohibited. If you are aware that a chemical substance subject to prohibition isincluded as impurities, please report the maximum content of said chemical substance that is included.
*2: In the case of an exemption, the presence of prohibited chemical substances is not regarded asinclusion, however please report the included amount and the fact that it is an exemption.

● Targeted chemical substances to be reduced
Antimony/antimony compounds
Chlorine-based materials (e.g., polyvinyl chloride (PVC), chlorinated polyolefin, etc.)
Brominated flame retardants (excluding PBBs or PBDEs)
Chlorinated flame retardants
Japan Printing Ink Makers Association, NL regulated substances*3
REACH regulation Annex XIV, Authorized chemical substances
REACH regulation, SVHC (Substances of Very High Concern)*3: Applicable to inks only. Not applicable to anything other than ink.

● Targeted chemical substances to be controlled
Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture,etc., Monitoring chemical substances
Industrial Safety and Health Act, Notifiable chemical substances
PRTR Act, Class 1 Designated chemical substances
PRTR Act, Class 2 Designated chemical substances

Poisonous and Deleterious Substances Control Act, Poisonous and deleterious
substances
5. Requests to Suppliers
We request the cooperation of suppliers in submitting the following documents so that we caninvestigate your chemical substance management system and the chemical substances containedin the raw materials, parts, and products you deliver to us.
Table 1 Documents to be submittedNo.
123Documents to be submitted
Self-Audit Sheet regarding Management System of Chemical Substances inProducts (Attachment 1)
Survey Report of Chemical Substances in Products (Attachment 2)
Attachment for Survey Report of Chemical Substances in Products: SVHC
Survey Form (Attachment 3)

4chemSHERPA (Chemicals: CI; Molded products: AI)

5Analysis data

6SDS (Safety Data Sheet)

7

Additional Matters5-1. Evaluation of management system for chemical substances in products
Please conduct a self-audit using the Self-Audit Sheet regarding Management System ofChemical Substances in Products (Attachment 1), and report the results to us. We may conduct
an audit according to the results of your self-audit and the status of transactions.
In addition, we may ask our regular suppliers to submit the information again.
5-2. Survey on chemical substances in products(1) Survey Report of Chemical Substances in Products (Attachment 2)
For all raw materials, parts and products to be delivered, please fill in the information on
chemical substances in the Survey Report of Chemical Substances in Products and submit it.
Nichiban Group gives priority to the procurement of items that comply with the NichibanGroup Green Procurement Guidelines, but we may ask for your cooperation in reducing orreplacing any prohibited chemical substances and chemical substances to be reduced that areincluded in your deliverables.
(2) Attachment for Survey Report of Chemical Substances in Products: SVHC Survey Form(Attachment 3)

If your deliverables contain chemical substances that fall under Substances of Very High
Concern (SVHC) of the REACH Regulations, listed in Category 18 of the Survey Report ofChemical Substances in Products (Attachment 2), please enter the details in Attachment forSurvey Report of Chemical Substances in Products: SVHC Survey Form (Attachment 3).
(3) chemSHERPA
In addition to the Survey Report of Chemical Substances in Products, we may ask you tocommunicate with chemCHERPA.
(4) Analysis data
If you report the inclusion of any of the 10 substances of the RoHS Directive (lead,cadmium, mercury, hexavalent chromium, PBB, PBDE, DEHP, BBP, DBP, DIBP), we may
ask you to submit analysis data. In this case, please conduct the analysis in accordance withIEC62321ED1.0:2008.
(5) SDS (Safety Data Sheet)
Please submit the latest version in a format conforming to JIS Z7253.
(6) Additional Matters
At the request of our customers, we may request the provision of information on chemical
substances other than covered by the control standards specified in section 5-3. In this case,please respond according to the content of the request.
5-3. In case of changes in items described
If there ought to be any changes in the descriptions of the various documents submitted bysuppliers due to new findings, trends in laws and regulations, changes in specifications, etc.,
please submit revised documents.
6. Additional Matters
6 -1 Revision of Green Procurement Guidelines
The Nichiban Group Green Procurement Guidelines are subject to revision without notice
due to the enactment of new laws or changing social conditions.
6-2. Handling of submitted materials
Submitted materials will be used solely within Nichiban Group for the management ofchemical substances included in products and will not be disclosed to the outside. However,materials submitted in accordance with the survey request forms may be used as evidence
given to customers.

6-3. Contact information
If you have any questions about the Nichiban Group Green Procurement Guidelines, thesurvey format, etc., please contact the department that requested the survey or the Quality &Environment Management Department.
Nichiban Co., Ltd.
Quality & Environment Management Department, Quality Assurance Division
Tel: +81-(0)42-989-3716
Email address: nb_msd@nichiban.co.jp
7. Revision History
EditionRevision Date

Revision ContentJuly 1, 2019

Newly establishedNo.
FirstEdition