ACTIVITY REPORTHOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIA

Data Period:
April 2021 – September 2021

IPB UNIVERSITYINDONESIA
2021

I.

PREFACE
Hokkaido University Liaison Office in Indonesia (LO Hokudai) was established inJune 2017 and located in IPB University, Gedung Pascasarjana Dramaga Campus R200, Bogor 16680, West Java, Indonesia to provide information and services regarding
Hokkaido University to Indonesian students and academic staff. The office opens every
weekday (09.00 - 16.00) and closes on the weekends or Indonesian public holidays.
II.

ACTIVITY IN HOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIALO Hokudai provides information and assistances any inquiry regarding Hokkaido

University. The information and assistance are including the international academic
details such as research opportunities, summer school programs, student exchange
programs, scholarship programs, and other related educational programs of Hokkaido
University. The recapitulation of daily activities of Hokkaido University Liason Officein Indonesia during April 2021 – September 2021 is shown in Table 1.
Table 1 Activity of LO Hokudai in Indonesia Period of April 2021 – September 2021
設置国(Country)

インドネシア(Indonesia)

連携先

ボゴール農業大学

Corporate(IPB University)

責任部局

農学研究院

責任教員

(Responsible
Department)

Agricultural ResearchInstitute(Responsible
Teacher)

活動期間

April 2021 – September 2021

Dr. Maria Stefanie Dwiyanti(Activity Period)
日付(Date)
April 2021

活動内容
(Activities)
1. Webinar: Sustainable Biofuel Program Session 1
2. Shared information for program and study opportunities in HU
3. Global Career Design 2021 Group Formation (LO HU and ICO
IPB University)

May 2021

1. Webinar: Sustainable Biofuel Program Session 2
2. Eid Mubarak Greetings on Instagram
3. Shared information about Hokkaido Summer Institute to theprospective applicants
4. Shared information about scholarship to visitors

June 2021

July 2021

August 2021

1.

Shared information about Ally Course to the prospective
applicants2.

Shared information for program and study opportunities in HU

3.

Global Career Design 2021 Preparation Meeting (ICO IPB
University, Food Science and Technology Department, and LO
HU Volunteers)

1.

Webinar: A Glimpse of Student Life in Hokkaido University

2.

Shared information for program and study opportunities in HU

1. Indonesian Independence Day Greetings on Instagram
2. Food Donation with AMBISI (the association of IPB University
alumni batch 15)
3. Global Career Design 2021 Technical Meeting (Hokkaido
University Representative, ICO IPB University, Food Scienceand Technology Department, and LO HU Volunteers)
4. Global Career Design 2021 (Hokkaido and IPB University)
5. Farewell Party Hokkaido University LO Volunteer (Ms. Ester
Nurani Keraru)

September
2021

1. Food Donation with AMBISI (the association of IPB University
alumni batch 15)
2. Generating Activity Report from April 2021 – September 2021
3. Shared information about scholarship to visitors

As seen in Table 1, the activities at Liaison Office Hokkaido University inIndonesia mainly provided some information regarding Hokkaido University programs
to visitors, supporting Hokudai University Collaboration program with alumni
association and related international bodies in Hokkaido University and Indonesia
Institutions, and performed administrative tasks. The information was published on theinformation board and LO Hokudai in Indonesia’s Instagram account. Every activity
follows the safety and health protocol recommended by the Ministry of the HealthRepublic of Indonesia during the pandemic of COVID-19. In April, Mei, and July, weheld a webinar with Hokkaido University alumni entitled Sustainable Biofuel Program
Session 1 and 2 and A Glimpse of Life in Hokkaido University. The webinar waspresented through Zoom Meeting and Youtube to accommodate participants aroundIndonesia.
III.

OPERATING HOURS
The daily operation of LO Hokudai is supported by volunteers consisting of aprofessor and students (graduate and undergraduate). The volunteer composition in LO
Hokudai with each duty in helping the office from April 2021 – September 2021 is
described in Table 2. Due to the completion of some volunteers’ study period in IPB,
some volunteers were settling their support to the office activity. The updated volunteer
composition is shown in Table 3.
Table 2 The Composition of Volunteer at LO Hokudai April 2021- September 2021
No
1

Name
C. Hanny Wijaya

StatusProfessor

Position
Head of LO
Hokudai

2
3

Riska Fatmawati
Nanda Nurfaizah
Fasya
Putu Cathay

G
UG

Volunteer
Volunteer

UG

Volunteer

4

5 Faisal Diniamal H
UG
Volunteer
6 Felia
UG
Volunteer
7 Farell Pramuja
UG
Volunteer
8 Galih Rizky
UG
Volunteer
9 Mutiara NP
UG
Volunteer
10 Ester Nurani Keraru
G
Volunteer
UG = Undergraduate student, G = Graduate Student

DutyManage theoperations of LO
HokudaiTreasury
Secretarial
Administration andVolunteers Schedule
Public Relation
Public Relation
DesignDesignMerchandise
Inventory

Table 3 Updated Composition of Volunteer at LO Hokudai August 2021- September 2021
No
1

Name
C. Hanny Wijaya

StatusProfessor

Position
Head of LO
Hokudai

2
3

Riska Fatmawati
Nanda Nurfaizah
Fasya

G
UG

Volunteer
Volunteer

Duty
Manage theoperations of LO
HokudaiTreasury
Secretariat

No
4

Name
Putu Cathay

StatusUG

Position
Volunteer

5
6

Faisal Diniamal H
Felia

UG
UG

Volunteer
Volunteer

Duty
Administration andVolunteers Schedule
Public Relation
Public Relation

Each volunteer has a different shift schedule as mentioned in Appendix 1(Volunteer’s Schedule). During the pandemic of Covid-19, every shift is handled by amaximum of 2 volunteers to be present in the office. The Enforcement of Restrictions
on Community Activities by the government has shifted some administrative tasks andcoordination into online activities, mainly through Zoom Meeting from home. The
operating hours of every volunteer is shown below.
50
45

Hours

40
35

April

30

May

25

June

20

July

15

August10September

5
0
Prof.
Hanny

Riska

Ester

FarellFaisalCathay

Nanda

Felia

Muti

Volunteer

Figure 1 Volunteer Operating Hours in April-September 2021

IV.

VISITORS OF LIAISON OFFICE
With the Enforcement of Restrictions on Community Activities which requires

offices in non-essential sectors to implement 100 percent work from home (WFH),
during July 2021 LO Hokudai office in Indonesia is unavailable for receiving visitors.
However, the LO HU office has received visitors by following the applicable protocol
from the end of July. The transformation of academic activities into online activities
might contribute to the number of visitors during the pandemic.
In addition to visitors who come directly to LO HU, LO also receives visitors
through their Instagram social media account. Visitors came with some questions
regarding Hokkaido University programs, and most visitors were curious aboutscholarship opportunities at Hokkaido University. During August to September, visitors
reached 639 accounts with 45.3% men and 54.7% women with various visitor locations,
namely Jakarta, Bogor, Bekasi, Depok, and Bandung. The highest age range of social
media visitors for LO HU is 25-34 years old.

Figure 2 Visitors of LO Hokudai during April - September 2021

Figure 3 Visitor's Purpose of Visit during April - September 2021

Figure 4 @hokkaidouni_lo_id Instagram Account InsightV.

WEBINAR: SUSTAINABLE BIOFUEL PROGRAM SESSION 1
The period of the COVID-19 pandemic limited the implementation of offline

activities that involved many participants. In this condition, many educational activities
have finally been carried out online. HU alumni are compelled to share knowledge andinformation related to the field of science with the broader community through online
seminars or webinars with the theme: Sustainable Biofuel Program. The theme raised inthis session is about the conservation of Indonesia's biofuel expansion and a Generaldescription of the biofuel production process and its development in Indonesia.
Therefore, this webinar is expected to contribute to knowledge and encourage
academicians, especially young academicians and the wider community, to explore
knowledge related to these conditions. This activity was held on Saturday, April 10th,
2021 at 09.00-11.15 WIB, carried out through Zoom Meeting and Live YouTube. The
activity participants included 11 HU alumni and 227 general participants from diverse
institutions. A moderator filled this activity with two speakers, namely:
Speaker 1: Yaya Rayadin, Ph. D as Lecturer on Faculty of Forestry Mulawarman
University

Speaker 2: Teuku Beunda Bardant, M.Sc as Researcher in Indonesian Institute of
Sciences
Moderator: Hari Setiapraja, Ph.D (Laboratory for Thermodynamic, Engine, adn
Propulsion Technology Agency for Assesment and Aplication ofTechnology (B2WMP-BPPT)).
The Master of Ceremony (Dr. Maria Stefanie Dwiyanti) opened this event andwelcoming remarks were presented by Prof. Dr. Ir. C. Hanny Wijaya, M.Agr as
Chairman of the HU Alumni Association in Indonesia, who also officially opened thewebinar event. After the presentation from the two speakers was finished, the moderator
led the discussion session, which were enthusiastically followed by the participants.
There was the awarding of certificates to the speakers and moderators, symbolicallycarried out by Prof. Dr Ir. C. Hanny Wijaya, M.Agr. The following distribution ofcertificates is also made for participants after the end of the event.

Figure 5 Participant of Sustainable Biofuel Program Session 1 Diagram

Figure 6 Press Release Sustainable Biofuel Program Session 1
VI.

WEBINAR: SUSTAINABLE BIOFUEL PROGRAM SESSION 2
HU alumni are compelled to share knowledge and information related to the fieldof science with the broader community through online seminars or webinars with thetheme: Sustainable Biofuel Program Session 2. The theme raised in this session is about
the conservation of Indonesia's biofuel expansion and a general description of the
biofuel production process and its development in Indonesia. Therefore, this webinar is
expected to provide knowledge to the Indonesian people about the biofuel industry inIndonesia. This activity was held on Saturday, May 29th, 2021, at 10.00-12.00 WIB,
carried out through Zoom Meeting and Live YouTube. The activity participants included
159 participants from diverse institutions. A moderator filled this activity with two
speakers, namely:
Speaker 1: Dr. Eng. Ir. Iman Kartolaksono Reksowardojo as Lecturer on Combustion
Engines and Propulsion System Laboratory, Faculty Mechanical, andAerospace Engineering, Bandung Institute of Technology
Speaker 2: Prof. Dr. Ir. Bambang Sugiarto, M. Eng, Internal combustion engine lab,
University of Indonesia
Moderator: Hari Setiapraja, Ph.D. (Laboratory for Thermodynamic, Engine, andPropulsion Technology Agency for Assessment and Application ofTechnology (B2WMP-BPPT)).
The Master of Ceremony (Dr. Maria Stefanie Dwiyanti) opened this event, andwelcoming remarks were presented by Prof. Dr. Ir. C. Hanny Wijaya, M.Agr, asChairman of the HU Alumni Association in Indonesia. The latter also officially opened
the webinar event. After the presentation, the moderator led the discussion session,
which the participants enthusiastically followed. The awarding of certificates to the
speakers and moderators was symbolically carried out by Prof. Dr. Ir. C. Hanny Wijaya,
M.Agr. The following distribution of certificates is also made for participants after theend of the event.

Figure 7 Participant of Sustainable Biofuel Program Session 2 Diagram

Figure 8 Press Release Sustainable Biofuel Program Session 2

VII.

WEBINAR: A
UNIVERSITY

GLIMPSEOFSTUDENT

LIFE

IN

HOKKAIDO

There are so many opportunities for students to gain new experiences and makenew friends. The variety of options available means that each student can find somethingthat suits them and meet like-minded people who share their interests. Alumni of
Hokkaido University Indonesia are committed to educating the public, one of which issharing information on campus life at Hokkaido University. This case prompted Alumni
of Hokkaido University Indonesia to hold a webinar with the theme A Glimpse ofStudent Life in Hokkaido University. This webinar is expected to provide an overview
and knowledge to students, researchers, and the general public in Indonesia about how
campus life in Japan, especially at Hokkaido University, is run. This activity was held
on Saturday, July 31st, 2021, at 10.00-12.00 WIB, carried out through Zoom Meetingand Live YouTube. The activity participants included 171 participants from diverse
institutions. A moderator filled this activity with two speakers, namely:
Speaker 1: Deha Agus Umarhadi, Graduate School of Environmental Science Master
Student, Hokkaido University
Speaker 2: Lucy Lahrita, Apt. Ph.D, Lab. Animal Function and Nutrition JSPS Postdoc,
Hokkaido University
Speaker 3: Jabal Rahmat Haedar, Department of Biomedical and Pharmaceutical
Science Doctoral Student, Hokkaido University
Moderator: Zetryana Puteri Tachrim (Pusat Penelitian Kimia, LIPI and Alumna of
Hokkaido University, Applied of Bioscience, Graduate School of
Agriculture).
The Master of Ceremony (Dr. Maria Stefanie Dwiyanti) opened this event, andwelcoming remarks were presented by Prof. Dr. Ir. C. Hanny Wijaya, M.Agr, as
Chairman of the HU Alumni Association in Indonesia. The latter also officially opened
the webinar event. After the presentation, the moderator led the discussion session,
which the participants enthusiastically followed. The awarding of certificates to the
speakers and moderators was symbolically carried out by Prof. Dr. Ir. C. Hanny Wijaya,
M.Agr. The following distribution of certificates is also made for participants after theend of the event.

Figure 9 Participant of Webinar: A Glimpse of Student Life in Hokkaido University Diagram

Figure 10 Press Release of Webinar: A Glimpse of Student Life in Hokkaido University
VIII. GLOBAL CAREER DESIGN 2021
IPB University, together with Hokkaido University (HU), Japan, held a "Global
Career Design 2021" on Tuesday, August 31st, at 08.00 WIB / 10.00 JST through theZoom Meeting. This activity carries the theme of developing student capacity before
having a career on an international scale. The organization of this activity was carriedout by the Hokkaido University Liaison Office in Indonesia at IPB University incollaboration with the Directorate of International Programs of IPB University.
The HU representatives who attended were Prof. Shuhei Inoue, Prof. Chizuru
Mariana Kawabata, Ms. Kaori Ishikura, and 38 HU students. Meanwhile, IPB University
was represented by Prof. Iskandar Z Siregar as Director of International Programs, Prof.
Hanny Wijaya as Manager of LO Hokudai as well as Ambassador of Hokkaido
University in Indonesia, and Dr. Dase Hunaefi (Assistant Director of Cooperation andInternational Relations of IPB University) and Harum Fadhilatunnur, MSc (lecturer).
IPB University). The series of activities are listed below:
Activity 1: Attending an existing online course, "Global Perspective in Food Scienceand Technology," by Prof. Purwiyatno Hariyadi
Activity 2: Interacting with student volunteers online.
Ms. Kaori Ishikura as the Coordinator of the Institute for International
Collaboration, Hokkaido University, expressed her appreciation for the cooperation of
IPB University in organizing this program. Hopefully, the participants who attended theprogram received valuable knowledge and hope this event could be a good start foranother collaboration in the future.

Figure 11 Press Release Global Career Design 2021

Figure 12 Appreciation for Global Career Design Support from HU

IX.

JBA: FOOD DONATION WITH AMBISIJBA stands for Jumat Barokah or blessed Friday is a social program initiatedby AMBISI (the association of IPB University alumni batch 15). As a response to
the condition of the pandemic, in August and September 2021, the programfacilitated free lunch for students and society around IPB University. The food

donation program was held in two sessions in LO Hokudai, which has touchedmore than 50 people in total. Volunteers of LO Hokudai participated as the
distribution committee from registration through online form until the delivery offood to the students and society.

Figure 13 Food Donation by AMBISI to Students

Figure 14 Sustainable Biofuel Program: Session 1 Poster

X.

PARTNERSHIP WITH COACH
COACH is an institution appointed by the Admission Office Center as the
Appointed Representative of Hokkaido University since 2017 to promote

programs at Hokkaido University through school visits, webinars, and SnS. HU's
Admission Office establish a contract with COACH to make websites targetingIndonesian students for the English programs. Starting September 2021, Hokudai
LO builds a partnership with a COACH representative (Ms. Verawati) to promote
Hokkaido University programs, especially the Modern Japanese Studies Program(MJSP) and Integrated Science Program (ISP), through events, visits to highschool, and through SnS. We hope that this activity will have a broader range of
information, providing information on undergraduate opportunities and being aplace for sharing information by Alumni of Hokkaido University and socializing
programs held at the Hokudai Liaison Office.
XI.

DOCUMENTATIONS

Figure 15 HU LO Visitors

Figure 16 Sustainable Biofuel Program: Session 2 Poster

Figure 17 Eid Mubarak GreetingFigure 18 LO HU Volunteer Annual Meeting

Figure 19 Webinar: A Glimpse of Student Life in Hokkaido University PosterFigure 20 Global Career Design Preparation (ICO IPB, Food Science and Technology
Department, and LO HU)

Figure 21 Farewell Party for Ms. Ester Nurani Keraru

Figure 22 Global Career Design Farewell (ICO IPB, Food Science and Technology
Department, and LO HU)

Figure 23 Social Media Activities

VI. APPENDIX
Appendix 1. Volunteer’s Schedule April 2021 – September 2021
THU (1/4/21)

WED(7/4/21)

Morning

Ms. Riska&
Mr. Faisal

Ms. Riska&
Ms. Felia

Afternoon

Ms. Riska&
Ms. Muti

Ms. Riska&
Ms. Ester

THU (8/4/21)

Ms. Riska

Ms. Riska&
Mr. Farell

WED(14/4/21)

THU(15/4/21)

WED(21/4/21)

Ms. Riska&
Ms. Nanda

Ms. Riska&
Mr. Faisal

Ms. Riska&
Ms. Felia

Ms. Riska&
Ms. Cathay

Ms. Riska&
Ms. Muti

Ms. Riska&
Ms. EsterTHU(22/4/21)

Ms. Riska

Ms. Riska&
Mr. Farell

WED(28/4/21)

THU (29/4/21)

Ms. Riska&
Ms. Nanda

Ms. Riska&
Mr. Faisal

Ms. Riska&
Ms. Cathay

Ms. Riska&
Ms. Muti

April 2021 (Week 4)
MORNING(9 AM – 12 PM)
AFTERNOON(1 PM – 4 PM)

MONDAYTUESDAYWEDNESDAY

THURSDAYFRIDAY

Ms. Riska

Ms. EsterMs. Felia

Mr. Faisal

Ms. Nanda

Prof. Hanny

Mr. Faisal

Ms. Ester

Ms. Cathay

Ms. Nanda

May 2021

MORNING(9 AM – 12 PM)
AFTERNOON(1 PM – 4 PM)

MONDAYTUESDAYWEDNESDAY

THURSDAYFRIDAY

Ms. Riska

Ms. EsterMs. Felia

Mr. Faisal

Ms. Nanda

Prof. Hanny

Mr. Faisal

Ms. Ester

Ms. Cathay

Ms. Nanda

June 2021
MONDAYTUESDAYWEDNESDAY

THURSDAYFRIDAYMORNING

Ms. Riska

Ms. EsterMs. Felia

Mr. Faisal

Ms. Nanda(9 AM – 12 PM)

Mr. Farell

AFTERNOON

Prof. Hanny

Mr. Faisal

Ms. Ester

Ms. Cathay

Ms. Nanda(1 PM – 4 PM)
August 2021
MORNING(9 AM – 12 PM)
AFTERNOON(1 PM – 4 PM)

MONDAYTUESDAYWEDNESDAY

THURSDAYFRIDAY

Ms. Riska

Ms. Ester

Mr. Faisal

Ms. Cathay

Ms. Nanda

CLOSED DURING PPKM

September 2021
MORNING(9 AM – 12 PM)
AFTERNOON(1 PM – 4 PM)

MONDAYTUESDAYWEDNESDAY

THURSDAYFRIDAY

Ms. Riska

Ms. Nanda

Mr. Faisal

Ms. Cathay

Ms. Nanda

CLOSED DURING PPKM