2023
Graduate School of Energy Science
Application Guidelines for Research Students
Graduate School of Energy Science, Kyoto University

1. Eligibility Requirements for ApplicantsApplicants for research student status must meet either of the requirements (1) or (2) below and should nothave a regular occupation, in principle. However, individuals who are currently working, such as teachers,
government/municipal officials and private company employees, may be accepted as research students ifthey undertake such research voluntarily, to pursue their personal interests.
Research students must be:(1) Graduated or expected to graduate from a faculty relevant to the research topic they wish to pursue(2) Judged by the Graduate School of Energy Science of Kyoto University to have academic ability equivalentor superior to those described in (1) above
2. Documents to Submit(1) Application Form for Research Students (Request for Extension of Research Period) <<designatedform>>(2) Graduation/completion certificate (or certificate of expected graduation/completion) issued by last
university attendedThose who have applied for an extension to their enrollment period and those who have graduated fromthe Graduate School of Energy Science of Kyoto University need not submit this item.
(3) Academic transcripts from all tertiary degrees
The applicant should submit academic transcripts from all tertiary degrees (e.g. Bachelors’ Masters’Doctoral, etc)
Those who have applied for an extension to their enrollment period and those who have graduated fromthe Graduate School of Energy Science of Kyoto University need not submit this item.
(4) Foreign national applicants must submit a photocopy of both sides of their residence card.
Those who cannot provide it at the time of application must submit a photocopy of his /her passport pages(showing the photograph).
(5) Self-addressed envelope with 84-yen stamp affixed (Nagagata #3 120×235 mm)[Ensure that the applicant’s name, address and postal code are printed on the front of the envelope affixedwith an 82-yen stamp.] *This requirement does not apply for overseas applicants.
(6) Details of research undertaken to date <<any format acceptable>> (Give a detailed description of research
projects undertaken to date.)(7) Future research plan <<any format acceptable>> (Give a detailed description of the proposed researchplan.)(8) Applicants who are currently employed must submit 1) a letter of approval from the department head of
their institution, organization or company, indicating approval of their application for research student
status at the University <<any format acceptable>>, 2) a pledge statement by the applicant indicating thatthe proposed research will be his/her personal research <<any format acceptable>>, and 3) a letter ofassurance from the department head stating that the applicant is not being dispatched to the university forbusiness purposes of the institution, organization or company <<any format acceptable>>.
(9) Statement of Reason for Requesting Extension <<any format acceptable>>(Those whose enrollment period exceeds two years, due to exceptional circumstances, must submit thisitem.)
3. Application Procedures(1) Applicants who wish to be admitted as research students must present documents (1) – (4) listed inSection 2 to their desired research supervisor and the relevant department chairperson, and obtain theirconsent, with their seals on the Application Form.
(2) After obtaining consent from the supervisor and department chairperson, receive a Money TransferRequest Form at the Student Affairs Section of the Graduate School of Energy Science. Pay theapplication fee at a bank, using the Form. After making payment, submit the completed Application Form,
together with the receipt from the bank, to the Student Affairs Section within the designated period.
4. Application Fee
9,800 yen (Students who have applied for extension of enrollment period need not pay this fee.)
5. Time of Admission
Time of admission for auditing students shall be the beginning of each academic year or semester.
6. Application Period (including applicants for extension of enrollment period)
April enrollment
January 30 (Mon), 2023 to February 3 (Fri), 2023
October enrollment
July 31 (Mon), 2023 to August 4 (Fri), 2023
Note: Overseas applicants must contact the Student Affairs Section of the Graduate School of Energy
Science.
7. Selection and Announcement of Selection Results(1) Selection process involves document screening.
(2) Selection results will be announced in writing.
8. Enrollment Period
The enrollment period of research students shall be up to one year, though it should be noted that students who
enroll in October are only allowed to attend school until March 31 of the following year.
9. Visa Status
International students who have received a formal letter of acceptance should obtain a college student visa.
10. Extension of Enrollment Period
The enrollment period may be extended upon request, under exceptional circumstances.
11. Withdrawal(1) Students who wish to withdraw from school before the end of their enrollment period must submit a
Request for Withdrawal form to the General Affairs/Student Affairs Office of the Graduate School ofEnergy Science.
(2) Students who are deemed unable to complete their studies due to illness or any other reason may beordered to withdraw from school.
12. Admission Fee and Tuition(1) Admission fee
84,600 yen (Students whose request for extension of enrollment period has been
approved need not pay this fee.)(2) Tuition
356,400 yen per year, 178,200 yen per half year
* The admission fee and tuition amounts indicated above may be revised.
* Students whose enrollment period exceeds six months may pay their tuition in two installments (tuition for
the first six months and then for the remaining months).
(3) Students who do not pay their tuition will be removed from the school register.
13. Other(1) The paid application, admission and tuition fees will not be refunded under any circumstances.
(2) For details, contact the Student Affairs Section of the Graduate School of Energy Science.
Submit applications to: Student Affairs Section, Graduate School of Energy Science
Yoshida Honmachi, Sakyo-ku, Kyoto 606-8501
TEL: +81-75-753-9212
E-Mail: energykyoumu@mail2.adm.kyoto-u.ac.jp