Information for Participants
１．How to participate
This annual meeting will be held in a hybrid format (on-site and online), but
if there are no problems with infection prevention measures etc., pleaseconsider participating on-site as far as possible.
However, please note that participation may be restricted or the program
may be changed in response to restriction requests by the declaration of astate of emergency or other reasons.
＜Online participation＞
Please log in to Confit from the annual meeting website. ID [E-mail addressused when you registered] and Password [bsj2022] are required to log in. Loginto Confit will be available around September 15 (tentative).
２．COVID-19 infection prevention measures
At this annual meeting, COVID-19 infection prevention measures will beimplemented as follows. We appreciate your cooperation.
◇If you have any of the following symptoms or conditions, please refrain fromparticipating on-site.
1) Fever of 37.5℃ or higher
2) Cough, sore throat, shortness of breath, fatigue, or loss of taste/smell3) Suspicion of infection◇Infection prevention measures in the venue
1) Please be sure to wear a mask in the venue.
2) Temperature will be checked at the entrance of the venue. Those with afever of 37.5 ℃ or higher will not be allowed to participate on-site.
3) Please disinfect your hands frequently with hand sanitizers placed attheentrance etc.
4) The number of participants allowed into each lecture room will be limited(no standing allowed).
5) Lecture rooms will be ventilated.
6) Please refrain from talking while eating and drinking (except for Luncheon
seminars etc.) .
３．Registration◇Advance registration
For those who have registered during the “early registration” period: A namebadge and a receipt will be sent in advance. If you agreed at the time ofregistration, a QR code containing the information about your name, affiliation,-S38-

and e-mail address is printed on the name badge. Please use it to exchange
information among participants or with exhibitors.
For those who have registered during the “late registration” period: Please printout a confirmation e-mail of your registration and bring it to the registration
desk on the day of the meeting to receive a name badge.
Name badge holders will be distributed on the day of the event near the venue
entrance. Please be sure to wear your participation card at the venue.
◇On-site registration
On-site registration is available at the registration desk for those who have notcompleted advance registration. Only cash payment is accepted.
Location: Main arena, Hakodate arena
Open hours: Sep.28 & 29: 8:15-17:00 / Sep.30: 8:15-13:30◇The Biophysical Society of Japan desk
Application for membership and payment of the annual membership fee can bemade at the Biophysical Society of Japan desk located at the registration area.
◇Program booklet / Proceedings / Online proceedings (Confit Web ver. & Appver.)Program booklet has been sent in advance to members of the BiophysicalSociety of Japan and non-members who have registered during the earlyregistration period. Non-members who have registered during the lateregistration period will receive it at the registration desk on-site.
Proceedings (PDF) will be posted on the meeting website (scheduled in early
September), please download it. It can also be viewed on Confit Web ver. andApp ver. (free of charge).
Proceedings (PDF):
https://www2.aeplan.co.jp/bsj2022/en-program.html
Download ID: For members and participants only
Password: For members and participants only
Program/Proceedings - Confit (Web ver.):
To be posted on the meeting website.
Login ID: Members and participants have been notified.
Password: Members and participants have been notified.

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Program/Proceedings - Confit (App ver.):
Download from App Store / Google Play (free of charge)(Search for "biophysics", "bsj2022", etc.)
Login ID and Password are the same as Confit (Web ver.).
* Program and proceedings will be made available without password on thewebsite of the Biophysical Society of Japan and in “Seibutsu Butsuri “ on JSTAGE after the annual meeting.

◇Utilization of Confit
Viewing e-posters and asking/answering questions through the “comments”
function are available on Confit Web ver. and App ver.. Also, you can post your“my profile” and interact with other participants using the “direct message”
function. Please log in and register your “my profile” as soon as it is released(scheduled on Sep.15).
You can also check if a poster is displayed at the venue, if there will be a poster
presentation via Zoom, etc. using the “matching flag” function.
More details will be posted on the annual meeting website.
４．On the day of the annual meeting◇Language
As a general rule, English is the language used. However, Assembly symposium,
Gender equality promotion and young researchers support symposium, Career
support event, KAKENHI guide meeting, etc. will be held in Japanese.
◇Utilization of PC/tablet/smartphone, headset, etc.
As this meeting will be held in a hybrid format, please bring and utilize your own
Wi-Fi-equipped PC etc. In particular, earphones and microphone are requiredfor online participation in symposia or poster presentations via Zoom. We
recommend that you bring a headset or other device in case you areuncomfortable with voices of other participants.
◇Internet access (Wi-Fi)
Wi-Fi is available in the poster/exhibition hall (main arena).
However, please note that the connection might be unstable because theconnection to the symposium rooms will be prioritized.
* SSID and password will be provided on-site.

Also, power outlets are available at the audience seats on the 2nd floor of main-S40-

arena.
◇Online participation (via Zoom)
If you cannot come to the venue, you can participate in symposia and poster
sessions via Zoom.
You can access Zoom for each session from the program on Confit. Whenparticipating via Zoom, please indicate your family name and affiliation inEnglish.
(e.g.) Yamada Hokkaido Univ.
Also, please turn off your camera(video) and microphone except during Q&A
sessions.
◇Symposia
The number of participants allowed into each room is limited for infection
prevention measures. No standing is allowed. When it reaches the capacity,please join the symposium at the audience seats on the 2nd floor of arena orvia Zoom, or watch it on demand at a later date.
The following will be projected on the screen at the venue.
During presentations: Presenter's slides
During Q&A sessions: Presenter, Organizers, Panoramic view of the venue,
Online questioner
The following will be displayed on PCs of online participants.
Presenter's slides, Presenter, Organizers, Panoramic view of the venue, Onlinequestioner
For online participants, please make sure to use a microphone when asking /answering questions at the venue. If you are participating online and have anyquestions, please use the "raise hand" function. If the organizer calls on you,please turn on your camera(video) and microphone, and ask a question verbally.
As a general rule, Q&A via chat is not accepted, but this does not apply tosymposia where the organizer provides separate instructions.
◇Poster presentation
Posters at the venue will be changed each day. The mandatory presentation
times at the venue are as follows.
Please join the discussion in front of the posters.
Sep.28 & 29 : Odd numbers 16:30-17:30 / Even numbers 17:30-18:30
Sep.30 : Odd numbers 13:10-14:10 / Even numbers 14:10-15:10
Poster presentation times via Zoom are as follows. Please enter a breakout room-S41-designated by poster number.
More details will be released on the meeting website.
Sep.28 & 29: 18:30-19:00
Sep.30: 15:10-15:40
Questions about e-posters can be posted using the “comments” function on
Confit at any time. Presenters will be notified by e-mail when a comment isposted, please reply to it. Please note that responses from presenters will notbe notified to questioners.
◇General assembly / Assembly symposium
Please join the 9th general assembly / assembly symposium of the BiophysicalSociety of Japan which will be held in Room F (Big hall, Citizen hall) on
September 29 from 12:35 to 13:35.
◇Early Career Award in Biophysics Candidate Presentation Symposium
Early Career Award in Biophysics Candidate Presentation Symposium, which isthe selection for the 18th early career award, will be held in Room F (Big hall,Citizen hall) on September 28 from 9:30 to 11:30. The award ceremony will beheld in the mixer on the next day.
◇Cloakroom
Please be advised that valuables, computers etc. are not accepted as we are notresponsible for any loss or damage. Umbrellas are also not accepted.
Location: Main arena, Hakodate arena
Open hours: Sep.28 & 29: 8:15-20:30 / Sep.30: 8:15-16:30◇LunchFree box lunch and tea will be provided at Biophysics seminar (Sep.28-30),
Career support event (Sep.28), Gender equality promotion and young
researchers support symposium (Sep.30), and KAKENHI guide meeting(Sep.30). To receive it, a numbered ticket which is to be distributed on the day
is required. Numbered tickets will be distributed as follows.
Time: 8:15～ each day
Location：Hall, Hakodate arena*Only numbered tickets for sessions scheduled for the day will be
distributed. Ticket distribution will be closed when all the tickets aredistributed.
*Numbered tickets will be invalid if you do not show up by the start time,and lunch will be provided to other participant who does not have a ticket.
*Biophysics seminars are co-sponsored seminars supported by companies-S42-

and organizations. If you attend the seminar, please attend to the end
and be sure to answer a questionnaire with your name and affiliation. We
kindly ask for your cooperation.
*As the number of box lunch is limited, it will be available for sale.
◇Parking
Paid parking is available at the venue, but please use public transportation as ageneral rule.
◇Child care
Day care service will be available. Please visit the annual meeting website formore information.
◇MixerInstead of a banquet, a mixer will be held in the poster/exhibition hall (mainarena) on September 28 and 29 from 19:00 to 20:30. A set of beer/soft drink
and snacks (1 set per person per day) will be provided free of charge. Please be
sure to wear a mask when having a conversation.
The award ceremony for the early career award and young scientists invitedlecture award will be held during the mixer on September 29.
◇Exhibition
An exhibition will be held in main arena. "Recommended time to visit company
booths" is scheduled, please stop by company booths. Also, please enjoy astamp rally at the exhibition.
◇ Closing ceremony
Closing ceremony will be held in the poster/exhibition hall (main arena) after
the poster presentations on September 30. The winners of the student
presentation award will be also announced at the ceremony. We look forward
to your participation.
５. Prohibitions
1) Giving password and URL to a third party is prohibited.
2) Photography and audio/video recordings with any devices are prohibited inthe lecture rooms. Saving screenshots of your PC is also strictly prohibited.

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