Operating regulations
Regular Meeting operating regulations
Article 1: In principle, Regular Meetings are held at least two times a year.
Article 2: In principle, the Regular Meeting will be held over two days, and the oral presentations
will be part of a single session.
Article 3: Presentations can be one of three types: invited talk, topics talk, or contributed talk(which includes posters).
Article 4: The Steering Committee shall select the theme for invited and topics talks. Contributedtalks (including posters) shall be reviewed and selected to ensure the content is of high quality.
Article 5: In principle, the language used at the Regular Meetings is Japanese, and English
translations are not given.
Additional clause: These regulations come into force from June 23, 2016.
Execution Committee operating regulations
Article 1: This Forum shall have an Execution Committee to perform the business of Article 5 ofthe Forum Bylaws.
Article 2: The Execution Committee shall plan and hold the Regular Meetings in accordance withArticles 11 and 12 of the Forum Bylaws. The Meetings will be planned and implemented basedon discussion with and approval of the Steering Committee.
Article 3: Sec. 1. The Execution Committee shall have one Chairperson, one Secretary General,and two or more Secretaries.
Sec. 2. The Execution Committee Chairperson shall convene meetings of the Execution
Committee as necessary and will be the chairperson of such meetings.
Sec. 3. The Secretary General and Secretaries shall assist the Chairperson and divide
responsibilities for overseeing the implementation of the Meeting.
Sec. 4. The Execution Committee can choose additional people, regardless of Forum membershipor lack thereof, to serve on the committee as necessary.
Sec. 5. In principle, the terms of Chairperson is one year (two Regular Meetings).
Article 4: Revisions to these regulations shall be decided by the Steering Committee and are to
be reported at a General Meeting.
Additional clause: These regulations come into force from November 17, 2017.
Program Committee operating regulations
Article 1: This Forum shall have a Program Committee to carry out the business of Article 5
Clause (1) of the Forum Bylaws.

Article 2: The Program Committee shall review the contributed abstracts and decide the programcontents of the Regular Meeting. The review and program contents shall be executed throughdiscussion with and with the approval of the Executive Committee.
Article 3: Sec. 1. The Program Committee shall have one Chairperson, one Secretary General,and two or more Secretaries.
Sec. 2. The Chairperson shall convene the meetings of the Program Committee as necessary andwill be the chairperson of such meetings.
3. The Secretaries shall assist the Chairperson and oversee the abstract review.
4. In principle, the terms of Chairperson is one year (two Regular Meetings).
Article 4: The Program Committee shall review and classify, into the following technical fields,
the abstracts and ensure high quality both academically and technically.
(1) Materials science(2) Devices(3) Simulations(4) Displays(5) Processing technology(6) Reliability(7) Evaluation technology(8) Applications
Article 5: The Program Committee shall review the contributed abstracts based on the followingcriteria.
(1) Originality of the thesis is not required.
(2) Abstract content shall be able to withstand discussion at the Forum and be reproducible.
(3) Abstracts shall be selected as either general oral presentations or short oral presentation orbe rejected.
(4) Review results shall be promptly communicated to the contributors.
(5) The aforementioned review criteria shall be described in the “Call for Papers” and shall beannounced to the contributors in advance.
Article 6: Revisions to these regulations shall be decided by the Steering Committee and are to
be reported at a General Meeting.
Additional clause: These regulations come into force from November 17, 2017.
Japan OLED Forum Outstanding Achievement Award and Outstanding
Presentation Award Selection Committee operating regulations
Article 1 - Establishment
The Japan OLED Forum Outstanding Achievement Award and Outstanding Presentation Award

Selection Committee (hereinafter “Committee”) is established as a subsidiary of the Japan OLEDForum (hereinafter “Forum”) Steering Committee.
Article 2 - Duties
Sec. 1. This Committee deliberates on the following matters.
(1) Selection of candidates for the Japan OLED Forum Outstanding Achievement Award andOutstanding Presentation Award.
(2) Creation of revised drafts of the Japan OLED Forum Outstanding Achievement Award andOutstanding Presentation Award rules, Committee operating regulations, etc.
(3) Additionally, matters requested by the Representative related to the Japan OLED Forum
Outstanding Achievement Award and Outstanding Presentation Award.
2. The Chairperson shall report the progress and results of discussions of this Committee to theSteering Committee.
Article 3 - Organization
Sec. 1. This Committee shall be consist of one Chairperson, one Vice-Chairperson, one Secretary,and five Committee Members.
2. The Representative of this Forum shall be also hold the post of Chairperson, and the Steering
Committee Chairperson shall also hold the post of Vice-Chairperson.
3. The Secretary and Committee Members shall be commissioned by the Steering Committee
based on the recommendations of the Chairperson.
Article 4
In principle, the terms of the Chairperson and Committee Members are two years. However, inprinciple, about half of the Committee Members should change each year. The reappointment ofCommittee Members is allowed.
Article 5 - Meeting operation
Sec. 1. The Chairperson shall convene meetings of this Committee and act as the chairperson ofsuch meetings.
Sec. 2. When the Chairperson has an accident and cannot fulfill his or her duties, a Committee
Member chosen by the Vice-Chairperson or Chairperson shall perform the Chairperson’s duties.
Article 6 - Miscellaneous regulations
In principle, two or less recommendations for the Japan OLED Forum Outstanding Achievement
Award shall be made, and the reason for each recommendation shall be specified.
Article 7
The general affairs of this Committee shall be processed in the Secretariat. However, this is notmandatory, especially when approved by the Steering Committee Chairperson.
Article 8
These regulation can be changed by a resolution of the Steering Committee.

Additional clause: These regulations come into force from November 17, 2017.
Subject Examination Working Group operating regulations
Article 1: This Forum shall have a Subject Examination Working Group to carry out the businessof Article 5 Clause (1) of the Forum Bylaws.
Article 2: The Subject Examination Working Group shall discuss the subject at the Regular
Meeting from long-term and general perspective, and submit the results to the Steering Committee.
Article 3: Sec. 1. The Subject Examination Working Group shall have one Chief Examiner andtwo or more members.
Sec. 2. The Steering Committee Chairperson shall also hold the post of Chief Examiner.
Sec. 3. The Members shall be appointed by the Chief Examiner, assist the Chief Examiner, anddiscuss the subject.
Sec. 4. The Execution Committee Chairperson and the Program Committee Chairperson shallbe approved as an observer of the Subject Examination Working Group.
5. The term of Chief Examiner shall be same to that of Steering Committee Chairperson.
Additional clause: These regulations come into force from November 17, 2017.
Membership regulations
Article 1: Sec. 1. The authorization of regular members, management members, support members,
and student members shall be performed by the Steering Committee or a Special Purpose
Committee approved by the Steering Committee.
Sec. 2. Special members shall be recommended by management members and approved by theSteering Committee.
Article 2: Applicants shall be informed of the following required conditions when applying formembership based on Articles 6 and 7 of the Forum Bylaws.
(Management member)(1) The applicant can be a corporation or an individual. The applicant must be an upstanding
member of society, actively work toward raising the international competitiveness of Japan, andreceive a majority approval from the Steering Committee.
(Support member)(2) The applicant can be a corporation or an individual. The applicant must be an upstanding
member of society, actively support the development of OLEDs, and receive a majority approval
from the Steering Committee.
(Regular member)(3) The applicant can be recommended by a management or support member and must be anofficial member of the organization by which he or she is recommended.

(4) The applicant can be an official member, or visiting researcher, of a corporate enterprise
having a manufacturing and development base(5) The applicant can be a faculty member, researcher, or postdoctoral fellow of a university orsimilar institute of higher education(6) The applicant must receive the Steering Committee’s approval, which will be based on theapplicant's accomplishments in his or her field of expertise.
(Student member)(6) The applicant must be a student enrolled at a university or similar institute of high education.
Article 3: Membership status shall be lost if a member no longer meets the membership
requirements because of changes in affiliation for reasons such as transfer or retirement.
Article 4: Individuals approved as members by the Steering Committee and individuals with priorspecial approval by the Steering Committee can undertake the business provided in Article 5 of
the Forum Bylaws.
Article 5: Sec. 1. Up to ten people from a management member and up to five people from a
support member can recommended as regular members. Such regular members are not required
to pay individual membership fees.
Sec. 2. Management members can nominate regular members as candidates for the Steering
Committee.
Article 6: Annual membership fees may be paid on the date of a Regular Meeting if the member
registration was previously approved.
Article 7: Members staying in a foreign country for one or more years, such as for study abroad,can apply for a membership suspension to receive an exemption from paying annual membershipfees for that period.
Article 8: Revisions to these regulations shall be decided by the Steering Committee and are to
be reported at a General Meeting.
Additional clause: These regulations come into force from June 23, 2016.
Secretariat operating regulations
Article 1: This Forum shall have a Secretariat to perform the business of Article 5 of the Forum
Bylaws. This Forum can establish, based on necessity, branch offices by resolution of the Steering
Committee.
Article 2: The Forum Secretariat shall act on requests from the Representative, the Auditors, theSteering Committee Chairperson, the Steering Committee, and the Special Purpose Committee
and execute the following clerical work. This work shall be performed under the direction of theSteering Committee Chairperson.
(1) Establish and maintain a homepage for the Forum.

(2) Establish a bank account for receiving membership fees. Maintain the accounting books.
(3) Create and maintain a member mailing list.
(4) Organize the submission system for and handle the reception of abstracts for meetings. Sendand track submission confirmation notices.
(5) Request and monitor the review for selecting abstracts.
(6) Assist the organization of the program for meetings.
(7) Edit and print the preliminary draft.
Article 3: Revisions to these regulations shall be decided by the Steering Committee and are to
be reported at a General Meeting.
Additional clause: These regulations come into force from November 18, 2005.

Regulations related to expenditures
Article 1: Standard payments by the Forum for expenditures shall be as follows.
(1) Lecture fee
In the case of special lectures and invited talks, the speaker will be provided with actual travel
expenses so long as the speaker does not reside in the same area as, or a neighboring area of, thevenue. Additionally, the standard compensation for non-member invited speakers and the standard
honorarium for a chairperson shall be as follows.
Lecture fee: ¥3,000/10 minutes (Including an abstract fee)
Chairperson honorarium: ¥5,000/session(2) Committee meeting and Regular Meeting traveling expenses
Regulations for payment of travel expenses are based on the regulations of the Japan Society ofApplied Physics.
Actual travel expenses will be provided each time for managers from outside the area of themeeting venue. Committee members located in the same area as, or a neighboring area of, themeeting venue will be paid ¥1,500 for travel expenses for each committee meeting or RegularMeeting. In addition, an allowance will be paid, based on the regulations of the Japan Society ofApplied Physics, to people for which lodging is deemed as necessary to attend the meeting.
However, travel expenses for committee meetings and Regular Meetings held during the meetingof other academic societies might not be provided.
(3) Manuscript fee for abstracts
In principle, a manuscript fee is not paid for abstracts.
(4) Compensation for a part-time worker doing secretariat work
The compensation for support work is ¥10,000 per person per day, which includes transportation
expenses. The Steering Committee can change, upon careful deliberation, this compensation
based on the situation.
Article 2: Revisions to these regulations shall be decided by the Steering Committee and are to
be reported at a General Meeting.
Additional clause: These regulations come into force from November 18, 2005.

Information handling regulations
Article 1 – Handling of information
Information necessary to conduct the business of Article 5 of the Forum Bylaws shall be handledand managed by the Secretariat.
Article 2 - Regulations of information disclosure dateThe information described in the book of abstracts shall be open to the public on the distribution
date of the book of abstracts.
Article 3 - CopyrightThe copyright to the material published in the book of abstracts shall belong to both the Forumand the author.
Article 4 - Prohibited matters in the venue
Sec. 1. Audio recording, video recording, and photography inside the meeting venue of events
held by this Forum, such as the Regular Meetings, is strictly prohibited.
2. The contents of the presentations, question and answer sessions, discussions, etc., at events
held by this Forum, such as the Regular Meetings, are not recorded by the Forum. However, audioand video recording and photography is allowed under the instruction of a Forum Committee
Member for the purposes of preparing the minutes or a record of the meeting.
Article 5 - Personal information
Sec. 1. Personal information acquired by the Forum shall only be used for accomplishing Forumbusiness within the scope defined in the Forum Bylaws and the Operating Regulations.
Sec. 2. Personal information acquired by the Forum shall be kept confidential through strict
management. Moreover, appropriate measures shall be enacted to prevent illegal access.
Sec. 3. The communication of personal information to a third party is not permitted unlessapproved by the member himself or herself. Even if approval is obtained, information is only
provide after agreement upon the necessary items to ensure the proper transfer of appropriate andcorrect information.
Article 6: Revisions to these regulations shall be decided by the Steering Committee and are to
be reported at a General Meeting.
Additional clause: These regulations come into force from November 18, 2005.
[Established on November 18, 2005][Revised on June 8, 2007][Revised on June 13, 2008][Revised on June 19, 2009][Revised on June 17, 2010][Revised on June 23, 2016]

[Revised on November 17, 2017]