The Japan Foundation, Budapest
Local Project Support Program 2021/2022-Film ShowingGuidelines
1. Description of the ProgramThis program is designed to provide partial assistance for international film festivals andfilm-related organizations to screen Japanese films, with the aim of enhancing cultural
exchange between Japan and countries of Central and Eastern Europe.
As the Japan Foundation, Budapest (JFBP) oversees grant programs of the JapanFoundation in countries of Central and Eastern Europe, namely Bosnia andHerzegovina, Bulgaria, Croatia, Czech Republic, Hungary, Kosovo, Montenegro, North
Macedonia, Poland, Romania, Serbia, Slovakia, and Slovenia, interested entities thatare active in these countries are eligible to apply. The Japan Foundation maintains anoffice in Budapest only. Therefore, entities that are based outside of Hungary should
contact JFBP and inquire directly.

JFBP regards the following films as Japanese films.
(1) Films directed by Japanese film directors(2) Films with main casts, crew such as cinematography, screenplay, film editor that areJapanese(3)Main language of the films that are Japanese

2. Eligibility
Eligible applicants- Applicants must be film festival offices, or non-profit cultural organizations, thatorganize non-profit film screenings, which are based in Hungary, or countries whereJFBP oversees JF grant programs in Central and Eastern Europe (see above).
Applications from individuals are not acceptable. Organizations based in Japan are noteligible.
- Applicants must be film festival offices, or non-profit cultural organizations that havethe capacity necessary for implementing projects based on a concrete plan of action.
- Applicants must not be commercial organizations.
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- The receipt of a grant or support from JFBP must not violate any laws, regulations, orordinances in their countries.
- Applicants must have a bank account in the organization’s name in order to receive
grant funds from JFBP.
- Applicants shall obtain authorization from the right holder of films for the granted
screenings.
- JFBP does not provide grants for:・Foreign governments, including their administrative organs and their embassies andconsulates-general in Japan, but excluding academic, cultural, or research institutes
such as universities and museums; and・International organizations such as UNICEF, UNESCO etc. to which the Japanese
government contributes financially.
Eligible projects:- Projects should commence on or after April 1, 2021, and be completed by March 20,
2022, in consideration of the end of the Japanese fiscal year 2021, which is March 31,2022.
- Projects should be of a non-profit nature that will enhance international cultural
exchange with Japan.
- JFBP considers the prevention of the spread of the coronavirus (COVID-19) of utmost
importance, therefore the applying projects must comply with the safety regulations of thehost country. Accordingly, it is required that applicants indicate the epidemiologicalregulations of their country, as well as the planned preventive measures for the duration of
the project in the Application Form.
- Projects implemented online are eligible
The following projects are not eligible:-Religious and political activities.

-Profit-making activities.

-Projects that take place in Japan.

Policy limiting support to organizations for a maximum of three consecutive years.
The Japan Foundation has a policy to limit support to organizations for a maximum of up tothree consecutive years. This is a measure to avoid providing ongoing support to the same
applicant, and to distribute grants to as many applicants as possible. Unless the JapanFoundation believes that there is a compelling reason to continue with support,organizations that have continuously received funds from the same grant program for thepast three fiscal years will not be provided with funds for the fourth fiscal year. Applicants
can apply for a fourth round of support but should be aware that lower priority will be placedon such applications.
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3. Grant coverage
Only specific items can be covered with the grant. Support will, in principle, take theform of financial assistance for film-showing costs. However, the Japan Foundation
reserves the right to decrease the maximum amount of the grant depending on thenumber of Japanese films shown during each event.
JFBP provides grants for such expenses as:(1) Transport Expenses: Part of the custom fee and the cost of shipping the films fromJapan to the place where the film showing is held, and/or returning films to Japan.
Part of the cost of transporting the films between foreign countries and/or within thecountry is also eligible.
(2) Screening royalties: Part of screening royalties.
(3) Travel expenses: Part of the travel expenses for film directors or critics who areinvited by the organizer.
(4) Subtitle Expenses: The cost of subtitling the film and translating its dialogue, when
no foreign-language version is available.
(5) Catalogue publication costs: Only for the pages related to Japanese film screenings.
(6) Hire of Venue and technical equipment: Only for hours related to Japanese film
screenings
The following costs are not eligible for funding:-Preliminary project research or development costs.

-Travel costs to or within Japan.

As this program is designed to provide partial assistance, in principle, the grant amountprovided by JFBP will be up to 50% of the total budget.
4. Number of grants for JFY 2021/2022 and scale of the grants
Five to ten grants are scheduled to be offered in JFY 2021/2022. Grant sizes vary
according to project, with an upper limit to 1,000 Euros per grant, in principle. However,for international film festivals in relatively larger scales, JFBP may consider providing
grants up to 3,000 Euros.
5. Selection policy
Screening will be made in line with the following policy-

Demonstration of a strong need of a grant from JFBP.

-Contents of the project: past achievements, artistic quality, pioneering approach,future potential, sustainability and development of plan, feasibility and spillover effect,etc.
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- System for project implementation: Status of preparations, cost-benefit of aperformance or exhibition, etc.
-Co-funding preparedness: Willingness to put forth the applicants’ own funds as well as

funds from other sources in order to implement the project are appreciated and should beincluded in the project design.
The following projects will be given lower priority-

Projects from applicants who have received grants from JF Head Office or JFBP inthe same fiscal year. (The applicant cannot select more than one grant programadministered by the JF Head office for the same project.)-

Screening projects that JF Head Office provides films by „Film Showing Abroad”
Program.

-

Projects whose effects are restricted to and can be shared only as exchanges
between specific groups/individuals.

-Projects with an extremely low number of participation and attendance.

6. Application deadline and reporting requirements
Please contact JFBP staff before making a formal application in order to discuss
eligibility and other pertinent matters. Applicants are encouraged to submit a brief
outline of their project in writing, prior to the discussion.
Different from previous years, in FY 2021-22 we accept applications in multiple rounds
that have a set deadline.
1st Round: March 8, 2021 (for projects which take place between April 1, 2021 and March20, 2022)
2nd Round: June 1, 2021 (for projects which take place between July 1, 2021 and March 20,2022)
3rd Round: September 1, 2021 (for projects which take place between October 1, 2021 andMarch 20, 2022)
4th Round: December 1, 2021 (for projects which take place between January 1, 2022 andMarch 20, 2022)＊ With consideration of the unprecedented situation due to the coronavirus (COVID-19)
pandemic and the protocol for reopening cultural activities being different in each country,
applicants, who plan to implement a project in the First Round period, however may not beable to meet the deadline of March 8th because of uncertainties related to the epidemic
situation, shall contact our staff in charge to discuss further options.
＊Applicants cannot reapply for funding at a later Round of screening for a project that wasrejected during any former Round.
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Applications should be submitted in English by the deadline. This fiscal year we only
accept applications submitted electronically. Please take note that the scanned version of
the original, signed documents is required to make the application valid.

As the fiscal year in Japan ends in March, projects that are scheduled for the end of thefiscal year, especially in February and March need a special time frame in order to meetthe reporting requirements before the end of the fiscal year. Such applicants should
contact JFBP staff for details well beforehand to discuss the deadline for application as
well as the schedule for meeting other requirements.
7. Notification of Results
The applicant will be informed of the results of the screening. If the grant application issuccessful, the grant funds will be transferred after the project has been implemented andall reporting duties have been fulfilled.

8. Conditions
1) In receiving and using the grant, the applicant must not act in violation of laws of
Hungary nor the country where the applicant is based. The grant cannot be used forreligious nor political purposes.
2) JFBP reserves the right to open to the public, the details of the project, including theJapan Foundation’s support for the project.
3) JFBP reserves the right to revoke a decision to provide the grant, or order to returnthe grant already paid (in whole or in part), if any one of the following events occurs
in relation to the grant.
- The grantee gave false information in making the application for the grant.
- The supported project is ceased or abandoned.
- There is no chance of the grantee’s execution of the grant project.
- The grant project is proved to be against the conditions of the grant.
Further Terms and Conditions of the grant will be communicated to successful
applicants directly.
9. Procedure
Applicants can download application forms from the JFBP website.
http://www.jfbp.org.hu/en/grant-programs/
Application flow-chart: Application process and notification of acceptance,project completion.
*(A)=Applicant, (J)=Japan Foundation, Budapest
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(A) Refers to the Program Guidelines(Discuss eligibility and project content with JFBP staff.)↓(A) Obtains an Application Form
(Download from JFBP website)↓(A) Submits Application Form and Budget Form before the deadline(For deadlines please see p.4)↓(J) Screening↓(J) Sends out Provisional Notice of Grant Approval↓(A) Submits Acceptance/Declination Form
(One month before the start of the project)↓(A) Project takes place↓(A) Submits following documents within one month after completion of the project-

Project Report-

Financial Report-

Copies of all relevant receipts-

Payment Request Form↓(J) Confirms all documents, sends Confirmation of Grant, transfers grant funds.

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