The Japan Foundation, Budapest
Japanese Studies Traveling Lecture Program 2020/2021
Call for Proposals and Guidelines
1. Description of the ProgramThis program is designed to provide possibilities for universities or institutions in thecountries of Central and Eastern Europe to supplement missing fields of individual
universities and to widen the range of available fields and themes for students throughto organization of joint lectures, workshops and seminars in the field of Japanesestudies (hereinafter „traveling lectures”). In this travelling lectures scheme the individual
universities would be able to invite professors or scholars (hereinafter „lecturers”) in thefield of Japanese Studies from other Central and Eastern European universities incooperation with the Japan Foundation, Budapest (hereinafter JFBP).
Considering the prevention of the spread of coronavirus (COVID-19), projects
implemented online and do not accompany traveling are eligible.
As the Japan Foundation, Budapest (JFBP) oversees programs of the JapanFoundation in countries of Central and Eastern Europe, namely Bosnia andHerzegovina, Bulgaria, Croatia, Czech Republic, Hungary, Kosovo, Montenegro, North
Macedonia, Poland, Romania, Serbia, Slovakia, and Slovenia, interested universities
which have Japanese Departments or courses related to Japanese Studies in thesecountries are eligible to apply. The Japan Foundation maintains an office in Budapest
only. Therefore, the universities that are based outside of Hungary should also contact
JFBP and inquire directly.
2. Eligibility
Eligible applicants- Applicants must be universities or institutions which have Japanese Studies
Departments or courses related to Japanese based in Central and Eastern Europe (foreligible countries, see above).
- Applicants must have the capacity necessary for implementing projects based on aconcrete plan of action.
- The cooperation with or support from JFBP must not violate any laws, regulations, orordinances in their countries.
Eligible traveling lecture projects:- Projects should commence on or after September 1, 2020, and be completed by March1

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19, 2021, in consideration of the end of the Japanese fiscal
year (hereinafter „JFY”) 2020, which is March 31, 2021.
-The length of a lecturer’s stay should be within one week.
- Projects should be of a non-profit nature that will enhance Japanese studies in theapplying universities and in the countries of Central and Eastern Europe. However,projects in the field of natural science, medicine, manual training are not eligible.
-Lecturers must specialize in the field of Japanese Studies and belong to universities inCentral and Eastern Europe (for countries, see above) or Austria.
- JFBP considers the prevention of the spread of the coronavirus (COVID-19) of utmost
importance, therefore the applying projects must comply with the safety regulations of thehost country. Accordingly, it is required that applicants indicate the epidemiologicalregulations of their country, as well as the planned preventive measures for the duration of
the project in the Application Form.
- Projects implemented online are eligible.
The following projects are not eligible:-Religious and political activities.

-Profit-making activities.

-Projects that take place in Japan.

-Language educational programs.

3. Responsibilities and cost sharing of JFBP and the applicants
JFBP shall cover the following expenses, and pay directly to the lecturers-the Lecturer’s honorarium, per diem (if travelling), the amount to be assessed under therules of JFBP.
-round-trip international travel expenses from the lecturers residing city to theapplicant’s located city (airline, railway or buses, In case of airline, the amount would be
limited to discount economy class airfare). In case of traveling by the lecturer’s private
automobile, the petrol cost is not eligible.
Applicants shall-Provide the location and organize the traveling lecture-Select and negotiate with the lecturer and arrange the travel for the lecturer.
-Assist arrangement of visa for the lecturer, if necessary.
-Cover accommodation fee and domestic transportation of the lecturer and otherexpenses for the lecture except the items covered by the JFBP.
-Submit a Final Report about the project to the JFBP.
-Cost sharing for the Lecturer’s Honorarium, per diem, and/ or travel expenses arehighly welcomed.

4. Number of projects to be approved for JFY 2020
We are scheduled to approve 2 to 3 projects in JFY 2020.
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5. Selection policy
Screening will be made in line with the following policy-

Demonstration of a strong need of support from JFBP.

-Contents of the project: past achievements, academic quality, future potential,

sustainability and development of plan of the Japanese studies of the applying
universities, feasibility and spillover effect, etc.
- System for project implementation: Status of preparations, cost-benefit in terms ofnumber of beneficiaries of the traveling lecture, etc.
-Co-funding preparedness: Willingness to put forth the applicants’ own funds as well as

funds from other sources in order to implement the project are appreciated and should beincluded in the project design.
The following projects will be given lower priority-Projects whose effects are restricted to and can be shared only as exchanges
between specific groups/individuals.

-Projects with an extremely low number of participation and attendance.

6. Application deadline and reporting requirements
Please contact JFBP staff before making a formal application in order to discuss
eligibility and other pertinent matters.
Contact info: SHIRAI Sayuri (Ms.)
The Japan Foundation Budapest
T. +36-1-214-0775
F. +36-1-214-0778
Email: shirai@jfbp.org.hu
Applications should be submitted in English at least 2 months prior to the start of aproject.
e.g.)

If the project is to be implemented on the 30th of November, the application

should be submitted by the 31st of September, at latest.
This fiscal year we only accept applications submitted electronically. Please take note thatthe scanned version of the original, signed documents is required to make the application
valid.

As the fiscal year in Japan ends in March, projects that are scheduled near the end of
the fiscal year, especially in February and March need a special time frame in order tomeet the reporting requirements before the end of the fiscal year. Such applicantsshould contact JFBP staff for details well beforehand to discuss the deadline forapplication as well as the schedule for meeting other requirements.
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7. Notification of Results
The applicant will be informed of the results of the screening. If the application is successful,
JFBP and the applying universities or institutions (hereinafter “institutions”) will conclude anagreement and payments by the JFBP will be done according to the procedures stated inthe following (see item 9).

8. Conditions
1) In cooperating with JFBP, the institutions must not act in violation of laws of Hungary
nor the country where the applicant is based. JFBP cannot participate in projects ofreligious nor political purposes.
2) JFBP reserves the right to open to the public, the details of the project, including theJapan Foundation’s contribution for the project.
3) JFBP reserves the right to revoke a decision to cooperate, or order to return thepayments already paid (in whole or in part), if any one of the following events occurs
in relation to the project.
- The institutions gave false information in making the application for the grant.
- The project is ceased or abandoned.
- There is no chance of the institution’s execution of the project.
- The project is proved to be against the conditions of the agreement noted above
in item 7.
Further Terms and Conditions of the agreement will be communicated to successful
applicants directly.
9. Procedure
Application forms will be sent by e-mail upon request.
Contact info: SHIRAI Sayuri (Ms.)
The Japan Foundation Budapest
T. +36-1-214-0775
F. +36-1-214-0778
Email: shirai@jfbp.org.hu
Application flow-chart: Application process and notification of acceptance,
project completion.
*(A)=Applicant, (J)=Japan Foundation, Budapest(A) Refers to the Guidelines(Discuss eligibility and project content with JFBP staff as necessary.)↓4JFBP_TLS_2020/2021
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(A) Obtains an Application Form
(Please contact JFBP)↓(A) Submits Application Form and Budget Form before the deadline(Two months before the start of the project)↓(J) Screening↓(J) Sends out Provisional Notice of Project Approval↓(A) Submits Acceptance/Declination Form↓
(J)(A) Conclude Agreement regarding the project↓(J) Conclude Agreement with the Lecturer, (A) Arrangement of travel of the Lecturer (incase of traveling)(One month before start of the project)↓(J) Payment of Round-trip International Travel Expenses to the Lecturer (in case oftraveling)↓(A) Project takes place↓(A) Submits the Project Report within one Month After Completion of the Project↓(J) Confirms the Project Report, Pays Per-diem (in case of traveling) and Honorarium tothe Lecturer

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