How to manage university account for graduates/retires
The mail system started operation in 2019 allows graduates students and retired faculty
members to use @tut.jp address after graduation/retirement the university.
The mail can be used from Gmail service as you used to use.
This document explains the steps and managements during attending and after to use
university account after graduations/retirement.
1. Preparation during attending
1-1. Register one-time password application
From Information and Media center HP, access "User Profile Maintenance".
Register one-time password application.
How to register:
http://imc.tut.ac.jp/sites/default/files/totp-setup-manual.pdf
1-2. Register the mail address for password recovering
From Information and Media center HP, access "User Profile Maintenance".
"Profile information" from "Profile Maintenance" page, scroll to the bottom for the field, "Mail Address for Password Recovery".

Enter the address for password recovery, click「保存」(save).

You can register multi address by entering them in new lines.

1-3. Get authentication matrix code
From Information and Media center HP, access "User Profile Maintenance".
Click "Show your authentication matrix code".

Permission window will be displayed, choose "Ask me again at next login" and click "Accept".
However, this window might not show up sometimes.

Save the image of authentication matrix code or print and keep it safe by yourself.
※CAUTION: If you lost your devise installed one-time password application such as smart
phone, you will not be able to access your authentication matrix code.

2. How to manage your account after graduation/ retirement
2-1. Resetting for forgetting your password
What to prepare:・Your username
・Environment which you can receive the password recovery email address
From Information and Media center HP, access "User Profile Maintenance".
In user authentication window, click "Forgot your password?" below.

Choose "graduated or retiree".

Permission window will be displayed, choose "Ask me again at next login" and click "Accept".

Enter your username.

“Matrix authentication” screen will be displayed. Entry the value which corresponding to thecoordinates on PC browser by referring to the authentication matrix code.
For example, if the value in row E and column 3 of "Notification of Your Matrix Code" is "64"and the value in row A and column 2 is 81, enter 6481… and so on. Repeat this for the numberof coordinates shown.

Email which is containing the password for reset will be sent to your registered address forrecovery of password. Select 「OTP 入力画面へ」(To OTP input screen).

Enter the password in the email.

Enter the new password you want to set twice.

If the password reset is succeed, you will receive email titled "豊橋技術科学大学情報シ ステ
ム用パスワードが変更されました/Your password for information systems of TUT has beenchanged" in both the lifetime email address and the password recovery email address issued
by the university.

2-2. Change the password for the accountSame procedure as 2-1. Resetting for forgetting your password.
2-3. Resetting one-time password application
What to prepare:・Your username・Your password for the account・Authentication matrix code
In the process to login Gmail, continue to one-time password entry window.
Click "Register a new Token" below.

Enter your username and password.

“Matrix authentication” screen will be displayed, enter the value corresponding to thedisplayed coordinates by referring to the authentication matrix code.

Permission window will be displayed, choose "Ask me again at next login" and click "Accept".

Register one-time password application.
The procedures are the same as 1-1. Register one-time password application.