Terms and conditions for registration
These general terms and conditions are valid for each participant registered for the World Physiotherapy
Congress 2025 (hereafter referred to as the ‘congress’). Any person (participant, group member, media
representative, speaker or exhibitor) is considered a participant.
Only fully completed registrations will be accepted. The registration fee is based on the date of thereceipt of the completed online registration as well as the payment in full in accordance with registration
deadlines. Should the early bird deadline be missed, the advance fee will be charged automatically.
Should the advance fee deadline be missed, the late fee will be charged automatically. Speakers invited
after the early bird deadline will have access to the early bird rate for a defined period. The registration
will only be confirmed upon receipt of payment in full.
Registration fees are based on the date of receipt of the online registration request. The prices indicatedare only applicable if both the registration request and the payment are received before midnight, UTC,on the relevant registration deadline date, otherwise, the higher registration fee will be applied.
The invoicing address can be set up during the online registration process. Invoices are generated
automatically once the payment is finalised. It is not possible to change invoicing or invoice data oncethe payment is finalised.
Make sure to update your invoice address and data during the online registration process.
If maximum participant capacity is reached, the organisers reserve the right to decline any registration.
To be eligible to register for the congress, participants must be at least 18 years old. No children arepermitted at congress, with the exception of babies that are being breastfed.
Methods of payment
Payment should be made in USD $ only, payment in any other currency will not be accepted, using oneof the following methods:
1. Credit card (eg Visa/Mastercard/Amex)
2. Bank/money transfer (until 8 May 2025)
Please note that all transfer costs must be prepaid by the transmitter. Cheques and cash payments will
not be accepted.
Registration cancellation policy
Cancellations or changes to registrations must be submitted in writing to the registration team:congress@world.physio
An invoice for additional payment may be required, for example if a participant wishes to change theirregistration category or type.
Substitutions for registration will be accepted up until Thursday 8 May 2025 (23:59 UTC).
Name changes and change of dates will be possible until Thursday 8 May 2025 (23:59 UTC).
1

Refunds for registration, including those resulting from changes to registrations, will be made as follows:•Event registration: refund less $60 [$40 for lower middle income fee band; $40 for low income feeband] up to Thursday 8 May 2025 (23:59 UTC).
Optional extras: fully refundable up to Thursday 8 May 2025 (23:59 UTC)No refunds for cancellations made on or after Thursday 8 May 2025 (23:59 UTC).

••

Modification of the congress programme
The congress organisers reserve the right to modify the content and format of the programme, which ispublished as an indication only.
Participants are encouraged to check the congress website for updates on a regular basis
via https://wp2025.world.physio/. No right to further claims or waiving of fees will be possible should theWorld Physiotherapy congress organisers be obliged to alter the programme of the congress.
Cancellation of the congress
In the event the congress cannot be held or is postponed due to events beyond the control of thecongress organisers (force majeure) or due to events which are not attributable to wrongful intent or
gross negligence of the congress organisers, the congress organisers cannot be held liable byparticipants for any damages, costs, or losses incurred etc.
Reasons the congress cannot be held or has to be moved or changed may include – but are not limitedto – the following:••

An event of force majeure, meaning an event beyond the reasonable control of World
Physiotherapy, that prevents World Physiotherapy from complying with any of its obligations,
including but not limited to:o act of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal
waves and floods);
o war, hostilities (whether war be declared or not), invasion, act of foreign enemies,
mobilisation, requisition, or embargo, national mourning;o rebellion, revolution, insurrection, or military or usurped power, or civil war;o contamination by radioactivity from any nuclear fuel, or from any nuclear waste from the
combustion of nuclear fuel, radioactive toxic explosive, or other hazardous propertiesof any explosive nuclear assembly or nuclear component of such assembly;o riot, commotion, strikes, go slows, lock outs or disorder closure of airports and trainstations;o acts or threats of terrorism.
Any reason(s) beyond World Physiotherapy’s control that prevent or substantially hinder theplan of holding the congress

Insurance
The congress organiser (WCPT Trading LTD) may not be held responsible for any loss, injury or damage
to any property, whatever the cause may be.
It is recommended that participants obtain adequate cover for travel, health and accident insurance
before travelling. WCPT Trading Ltd, as organisers, cannot accept responsibility for personal injuries,
or loss of, or damage to, private property belonging to congress participants and accompanying persons.

2Granting of rights for photography, film and audio material for event documentation and public
reporting
When you participate in a World Physiotherapy event, recording of images, video, and audio may takeplace during the event.
An official World Physiotherapy photographer/videographer will be present during congress. Some
media representatives, registered by World Physiotherapy to take part in the event, may also takephotographs/videos.
By registering to attend congress, you acknowledge and agree official photographs, audio, and/or videos
taken during the event may be used by World Physiotherapy on its communication channels and topromote future events.
During congress sessions, participants are permitted to take limited photographs/videos for personaluse, posts, text, and blog. Full session content, where provided in the online congress platform, isprovided for personal use only; it must not be downloaded and captured for distribution. Participants are
not permitted to capture videos of presentations. Some speakers may request that no images are taken
for confidentiality reasons. Where speakers have given permission to the congress organisers,presentation content will be made available and the plan is for all sessions, apart from networking
sessions, to be recorded and available on demand.
Data privacy
Data collected by the organisers will only be used to manage your registration for the congress and toprovide you and other participants with relevant information about your attendance. Data may beshared with the local host association societies and session chairs for planning purposes but will neverbe shared with other third parties without your expressed and recorded consent.
Information collected during the registration process will be used to process your purchase andmanage the congress and related events as well as ensure you receive an invoice, congress badge,
invitation letter, and certificate of attendance where appropriate. Without this information, we will beunable to properly process your registration.
The recipients of the data are the WCPT Trading Ltd (“organisers”) and official registration vendor(Idloom). Data will be stored and used in a secure environment.
Our full privacy notice is available here: https://world.physio/privacy-information-notice
In accordance with the UK’s Data Protection Act 2018, as well as the EU’s General Data Protection
Regulations, you have the right to request from the organisers, access to and rectification or erasureof your personal data or restriction of processing concerning your data. For such a request, pleasecontact the World Physiotherapy registration team congress@world.physio.
During in-person congresses, by providing the event badge to third party exhibitors/sponsors at theevent, participants explicitly consent to the transfer of their identification and contact data to such
exhibitors/sponsors for research and direct marketing purposes. If participants do not want to sharedata to exhibitors, they should not provide their badge for scanning at the booth.
As of August 20243