Instructions of Presentation and Discussion in ICM2021

Outline
P.3
P.4
P.5

Presentation & Discussion (before / during / after session time)
Presentation & Discussion on Infovaya (before/after session time)
Presentation & Discussion on Zoom (during session time)
P.6
Presentation on Zoom
P.8
For online participants: How to Change Your Name
P.10 Discussion on Zoom
P.11 For online participants: How to Start Discussion
P.13 For presenters: How to Share Presentation Slide

Instructions of Presentation and Discussion in ICM2021

2Presentation & Discussion (before / during / after session time)
Before session time → Infovaya (P.4)
Presentation (video)

Chat-based discussion(comment section)
Discussions on Infovaya arereferred by the chair (if needed).

During session time → Zoom (P.5 –)Presentation & Discussion on Zoom (see P.5 –)Participants can continue
discussions after the session.

After session time → Infovaya (P.4)

Presentation (video)

Chat-based discussion(comment section)

Instructions of Presentation and Discussion in ICM2021

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Presentation & Discussion on Infovaya (before/after session time)①②③④① Presentation and session information② Presentation video• Participants can watch the pre-recorded video anytime.
③ Presentation slide (if any)
④ Comments (chat-based discussion)• Participants can write questions anytime.
• Presenters should write the answers
before the session (if possible).

Instructions of Presentation and Discussion in ICM2021

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Presentation & Discussion on Zoom (during session time)
Zoom (90 min)Session greeting

about 5 min

Discussion before session time(Infovaya)
Presentation (video)

Presentation
time (video)

Paper 115 minPaper 215 minPaper 3 (if any)

15 minChat-based discussion“Raise Hand” on Zoom

Paper 1
Oral discussion
timePaper 2Paper 3 (if any)

10 – 30 min

Picked out by the chair(Each presentation
has 5 – 10 mindiscussion)

Oral discussion

Common topics (if any)
Coffee breakremaining time

Discussions on Infovaya arereferred by the chair (if needed).

Instructions of Presentation and Discussion in ICM2021

5Presentation on Zoom #1
In the presentation time, 2 or 3 presentation videos (each video: 12 – 15 min)will be played continuously on Zoom Meeting by ICM2021 staffs.
Online participant

Online participant

Online participant ICM2021 staffs share presentation videos on Zoom. Online participant

Online participant

Online participant

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Presentation on Zoom #2
For online participants:• Mute your microphone.
• Change your Zoom name to“Name (Affiliation, the last 3 digits of your registration number)”.
• e.g., J. Smith (UTokyo, 123)
For presenters (paper authors) :• At least 1 author must attend the Zoom
when the session starts.

Pay attention here!
Instructions of Presentation and Discussion in ICM2021

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For online participants: How to Change Your Name #1①

1. Click the “Participants” button.
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For online participants: How to Change Your Name #2②

2. Choose yourself and click the “More” button and the “Rename” button.
3. Change your Zoom name to“Name (Affiliation, the last 3 digits of your registration number)”,e.g., J. Smith (UTokyo, 123).
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Discussion on Zoom
For online participants:• Raise your hand in Zoom to start discussion.
• Turn on your web cam when you are discussing.
• Mute your microphone except for those who are discussing.
• Avoid howling when there are other participants in the same room.
• Questions about any presented papers are welcome.
• General questions about the common topics of thesession are also welcome in the last part of the session.
For presenters (paper authors) :• Share your slide during the discussion time.
• Share your slide list at the beginning of the discussion time.
Instructions of Presentation and Discussion in ICM2021

Click here to turn on your web cam.

10For online participants: How to Start Discussion #1①

1. Click the “Reactions” button.
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For online participants: How to Start Discussion #2③, ⑤②

2. Click the “Raise Hand” button.
3. Unmute your microphone after picked out by the chair.
4. Start discussion!
5. Mute your microphone after your discussion.
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For presenters: How to Share Presentation Slide #1①

1. Click the “Share Screen” button.
Instructions of Presentation and Discussion in ICM2021

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For presenters: How to Share Presentation Slide #2

②

②
④
③

2. Choose a window or presentation tool.
3. Check the “Share sound” checkbox (if needed).
4. Click the “Share” button.
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