Schedule for accepting Japanese Government (MEXT) Scholarship students recommended by the Embassy
Mar-AprMay-JuneJune ~~Aug• Application• First Screening at Embassy• Acceptance Request to Kyushu University• Acceptance Judgement *1*1 If an applicant applies to the Japanese Embassy and passes the first screening, the applicant will send a set of application documents tothe International Office of KU. The International Office will contact the prospective supervisor via the Student Support Sectionby e-mail to decide whether to accept the student.
Note: In rare cases, the applicant may contact the faculty member directly.
Please inform the Student Support Section (rixgksien@jimu.kyushu-u.ac.jp) if you are contacted.
Prospective supervisors must consider the acceptance or non-acceptance of the applicant thoroughly based on the application
documents (research plan, transcripts, etc.) and the online interview, etc.
The applicant will be asked to complete a Letter of Acceptance if accepted. The Student Support Section will send
the Letter of Acceptance to the applicant.
**The Student Support Section will handle the entrance management procedures for international students,
but we will ask their prospective supervisor for necessary information, etc.

*2 At this point, since the candidates have not passed the graduate school entrance examination, the prospective supervisors will
Sep

OctNov-Dec

Dec-Jan• Issue and mail Letter of Acceptance• Second Screening at Embassy

accept them as "research students" or "Japanese-language preparatory students. The prospective supervisors should discuss
the student status of the candidates at KU in April or October and the subsequent regular course entrance examination timing withthe candidate. Instruct candidates (students) to apply for and take the graduate school entrance examinations appropriate for theirtime of admission.
◆Japanese-language preparatory student
The candidates enroll in the International Student Center at KU and take Japanese preparatory courses (Japanese languageand culture) for six months after arriving in Japan. Those with sufficient Japanese language proficiency and those whose
prospective supervisor does not deem it necessary for them to take preparatory courses are not required to take the course.

• Acceptance Request to Kyushu University• Acceptance Permission as a non-regular student *2
In case of taking the examination after coming to Japan,we will accept the student as a "non-regular" student.

Entrance Examination
Jan-Feb• Approval as a regular student/ non-regular student
Arrival at KU

Apr/OctJuly-Aug• Enroll as a regular student/ research student/Japanese-language preparatory student ◆• Applying for extension of MEXT Scholarship• Result of application for extension of MEXT scholarship
Entrance Examination

Oct

Apply for and take the graduate school entrance
examination appropriate to the regular program'.

• Enroll as a regular student

Description of color in the letters
Matters to be carried out by the applicant (student) themselves.
Matters conducted by the prospective supervisor or discussed with the student.
Matters to be carried out by Japanese Embassy / MEXT/ Kyushu University

note 2 (supplementary i
Example of Student Status and Acceptance
Schedule
Please refer to the next page for examples ofJapanese Government (MEXT) Scholarshipstudents.

note 1

Example of Acceptance Status and Acceptance Schedule for Japanese Government Scholarship Students (Embassy Recommendation)
Please use this information as a reference when considering the student status and academic schedule of Japanese Government Scholarship students (Embassyrecommendation) whom Kyushu University has accepted.

April〜

October〜

April〜(October〜)(April〜)(October〜)

Description
Pattern
Pattern 1Enroll in April as a Research Student @ each graduate school, and regular course admission in October.
Graduate School
entrance examination

Research student

Regular student

Pattern
Pattern 22: Enroll in April as a Japanese language preparatory Student, and enter the regular course in October.

Research Students
applying for an
application
Extension
application

Japanese‐Language Preparatory Student

Regular student
Pattern Enroll in April as a Japanese language Preparatory Student, then become a research student in October andPattern 3 enroll in a regular course in April.
If you are a research student for one year, you will enter the regular course in April of the following year.
Japanese‐Language Preparatory Student

Research student

Regular student

Pattern 4 Enroll in April as a Regular Student
Regular student*Please read April as October and October as April above for October enrollment.
Period of MEXT scholarships
Those who have been a research student for two years or less, including Japanese language preparatory courses, and who will enter a higher education
within the scholarship period are eligible to apply for an extension of the period of the MEXT scholarship.
(*Example: Research student to Master's/Doctoral course, Master's course to Doctoral course, etc.)
Please discuss the extension request with the student and instruct the student to submit the required documents by the deadline to be announced by theStudent Support Section.
The scholarship period for regular programs is the number of years of study (Master's: 2 years, Doctoral: 3 years). The period cannot be extended forreasons of retention.