TUT Library

Library Guide Sheet No.e-7

2024.4■Order document copies and borrow books from other universities

ILL : Inter Library Loan

Document copy and materials loan request

If the materials request are not available in TUT library, you can order them from otherlibraries. Please apply after you confirm there is no that material in our library including
electronic journal. There are 2 ways you can apply it.
1. Make online request on our library website
2. Fill in the document copy application form and hand in to the library counter(Refer to the back page). If you want to make a request from library website, please submit

Apply fromcounter orwebsite

Document copy or loan request application form to library information service.

First, check whether collection in our university and electronic journal can be used
To search materials in our library or Search OPAC https://opac.lib.tut.ac.jp/drupal/?q=en
You can search for books or electronic journals that are under contract (Refer to Guide Sheet No.3)

To search electronic materials that can be used in TUT

https://sfx10.usaco.co.jp/tut/az?lang=eng

You can search electronic materials that is under agreement or electronic materials that can be used without any charges ( Refer to Guide Sheet No.4 )OthersIRDB（Institutional Repositories DataBase）

https://dev.irdb.nii.ac.jp/en/

You can search materials from different universities and institute in Japan. Institution repository site, peer review on

Delivery fare and days for delivery ordering document copy and material loan
Location

Days

Other universities’ library 1 week ～in Japan
10 days

Copy fareService charge

35～60Yen×pages ＋ postage

2 way postage (simple registered mail :cheaper but the maximum amount of money
paid if the parcel is lost is 50,000Yen)

National Diet Library

1 week ～ 25Yen×pages ＋ postage ＋ service
1 monthcharge etc. ＋ tax

G-Search Limited.

1 week ～10 days

One way postage [registered mail : more expensive but the amount of money paid if theparcel is lost is the same amount with thecost of the parcel]

1,020Yen or 1,600Yen +(copyright fee) + postage650Yen(+ color copy 500Yen) + tax-However, the charges depend on the weight and the library. If you want to send by express, extra charges is needed. The charges
for color photocopy fare is 2～3 times more expensive than greyscale copy.
・You can use school fund or pay on your own expenses.
・Copyright document can be request by FAX or DDS, but there is only a few institution that accept it.
DDS: Document Delivery Service The time sent will be shorten if the thesis is sent by e-mail. However, printed thesis will also begiven. If you choose DDS, you need to pay extra 22yen per piece. There is a mobile library service 1 or 2 times every month, if you
want to borrow books from Toyohashi city library, you can make an application from the mobile library.
・ We will choose the institution that the postage is cheap and reach early.
You can confirm other institution collection from the website below（※There are some circumstances that you can’t make an order）
CiNii ResearchSearch collection in other universities https://cir.nii.ac.jp/?lang=en

NDL Search Search collection in National Diet Library https://ndlsearch.ndl.go.jp/
You can search for Other university collection or National library (OPAC) https://opac.lib.tut.ac.jp/drupal/?q=en
Search Toyohashi City Library collection https://www.library.toyohashi.aichi.jp/

TUT library

2024.4

Library Guide Sheet No.e-7

Request method①Request from website※You need to get permission from theperson that is in charge of the expenses if it’s paid using school fund
My Library Document copy Request input form
1

1 【Login from My Library】
Library homepage
https://lib.tut.ac.jp/index_e.html「Online Request」＞[Inter Library Loan] or click

Fill in the Information about
thesis（paper title・journal ti-tle・volume・publishing year・author）

Use account for Information and media center
to log in to Shibboleth【Go to My Library login from database by
TUT Link (SFX)】
TUT Link (SFX) on search result→ [Document Delivery]

You can choose payment option (public or private), anddelivery options (ordinaly
mail or express mail or DDS)
and copy format→ [Order Article]→ click [Request photocopy of thesource paper] button→ Login from Shibboleth

If you search the documentfrom CiNii Books, key in magazine number,If you search from JDreamⅢ
2key in reference number.

→ Go to Request input screen※In this case, it is easy because thesis title・

magazine title・volume・page etc will be automaticallyshowed. (Refer to Guide Sheet No.5 )2 Fill in the information requested, the information will be sent after clicking [Go toConfirmation windows]. ※You can also check②Fill in the document copy or material loan form

the 「Document on waiting list」 in My Library.

Excel format and PDF format can be download from library homepage. You need to fill in your name, department and payment
method. Other precautions are same with request on website.

Acceptance of payment procedure, document copy and material loan
【Document Copies】
・If it is paid by school fund, it will be charged every 3 months. For professor, the document will be sent by post in university.
For undergraduate and master course student, we will inform you by email when the document is ready. Please come to thecounter to take it.
・If you paid by your own, you will be informed when the document arrive, please come to the counter at 9am～12am or

1pm～5:00pm, we will issue you the receipt. Please pay through our university accounting division or by banking yourself. We will
give you the document once the payment is complete.
【Material loan】
・We will inform you when the material is arrived. Please come to the counter to receive them. Some materials can only be used
inside this library.
・School fund : Complete with applicant’s seal on the application form. To return the material bring it to the counter.
・Private payment : Please hand in the stamp according to the postage fee to the counter.
※All the copyright responsibility is under the applicant. The application is made for applicant’s own research, distribution of the material is not allowed.

Contact us : Library and Information Section (extension line: 6564, 6565) tosho@office.tut.ac.jp2