10 March 2022

Articles of JSPS Alumni Club in Denmark
ARTICLE 1: Name
(1) The name of the organization shall be “JSPS Alumni Club in Denmark,” and shallhereafter be referred to as ‘The Club.’
ARTICLE 2: Objectives
The objective of the Club is to promote scientific exchange between Denmark andJapan in contact with JSPS. In pursuit of this objective, the Club will carry out thefollowing activities:(1) To provide personal and expert guidance to researchers in Denmark concerning
JSPS Fellowship Programs and to support Japanese researchers working inDenmark.
(2) To exchange information among the Club’s members.
(3) To conduct joint activities with academic institutions and science promotion
agencies.
(4) To collect and disseminate information regarding science, technology and society.
(5) To conduct other appropriate activities.
ARTICLE 3: Principles(1) The Club is not to conduct activities that accrue to the profit or fame of specificindividuals, corporations or other groups.
(2) The Club is not to conduct activities that have political or religious purposes.
ARTICLE 4: Program YearThe fiscal year for the Club’s Program runs from 1 April until 31 March.
ARTICLE 5: Membership(1) There are three categories of membership; regular member, associate member, andhonorary member.
(2) All persons who have received support from JSPS are eligible for regularmembership.
(3) Individuals and organizations who are interested in pursuing and achieving theClub’s objectives are eligible for associate membership.
(4) Persons who have a distinguished record of promoting scientific exchange between
Denmark and Japan are eligible for honorary membership.
(5) Applications for membership shall be made to JSPS Stockholm Office.
1(6) Each regular member is allotted one vote to cast in decision making matters atgeneral assemblies.
(7) A regular member may delegate in writing his/her vote to another regular member.
(8) The Club reserves the right to introduce a membership fee at any time.
(9) Membership will be terminated in the following cases:
1) Death of the member
2) Notice to JSPS Stockholm Office.
3) Expulsion from the Club. A member whose actions are clearly deemed
detrimental to the Club may be expelled by the decision of the board. In suchcases, an expulsion notice is to be sent to the member by registered mail withsigned receipt of delivery. The member may appeal to the decision through awritten letter addressed to the board within a period of one month. The general
assembly will render a decision on the appeal.
ARTICLE 6: Organization
The Club incorporates a board and a General Assembly.
ARTICLE 7: Board(1) The board comprises of five to eight members; a chair, vice-chair, and others. Only
regular members are eligible to hold these positions.
(2) The board performs the following functions:1) Drafts Program Plans
2) Drafts annual budgets
3) Other; Performs other functions not stipulated under these articles(3) A quorum is comprised of the attendance of more than fifty percent of board
members including the chair or the vice-chair. If necessary, attendance can be bydelegation to another board member.
(4) The board’s decisions may be made through the holding of meetings or by way oftelephone or e-mail. In a case of disagreement open voting is made; if votes are eventhe chair’s vote will be decisive.
(5) The chair is the official representative of the Club.
(6) The vice-chair assists the chair, and supervises activities of the Club. He/she also
performs the functions of the chair in the absence of the chair.
(7) All board decisions will be recorded in the minutes.
(8) The term of office for board members is three years, starting from April 1st in theyear of election to March 31 st. If a member is elected as chair/vice-chair mid-term, it
will count as part of the current term on the board.
(9) The member is to remain in office until a re-election of the committee or until
she/he resigns. If a member resigns his/her post in mid-term, the board willcontinue with one less member until the next general assembly.
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If the chairresigns, the vice-chair will step in as interim chair until the next general assembly.
If the vice-chair resigns, the board will appoint an interim vice-chair among its
members until the next general assembly. Should the board have less than fivemembers at any point, the board will appoint an interim board member from theregular members until the next general assembly. Such an interim appointment
will not count as part of the regular term.
(10)Board members may be re-elected, but they can serve only two terms in a row.

(10) Elections of board members, chairs and vice-chairs will be made at the GeneralAssembly.
(11) Board members may be dismissed by a 75% vote of all a General Assembly, if they
are found to act in a serious violation of these Articles.
ARTICLE 8: General Assembly(1) The regular General Assembly is held once every program year in the period
between January and March in person or online. If necessary an
extraordinary General Assembly is held by a call of the board.
(2) The General Assembly comprises all of the Club’s regular members.
(3) The chair or vice-chair sends an invitation by letter, telephone or e-mail to eachregular member at least two weeks before convening a meeting of the General
Assembly. The invitation should include the meeting agenda established by theboard.
(4) The General Assembly makes the following decisions:1) Election of the chair and secretary of the meeting2) Election and dismissal of board members, chair and vice-chair3) Establishing and amending the Club’s articles
4) Dissolution of the Club
5) Rendering decisions on expulsion appeals6) Appointment of honorary members7) other issues(5) Minutes shall be taken of the General Assembly and all decisions made recorded inthem.
(6) Decisions are made by a majority vote (except in the case of dismissing officials).
(7) To vote on the above matters, a quorum of at least 30% of members are required, orrepresented by a written delegation of voting authority (this will include votes by
e-mail).
(8) When a written request is made by at least 10% of the members (including e-mails)
or by at least three board members to convene a meeting of the General Assembly,
the board must do so without delay. The request must be in the interest of the Cluband include a clear explanation of the objective and reason for holding the meeting.

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ARTICLE 9: Program Plan
The Club shall submit a Program plan to JSPS once a year.

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