Archives
2700 Kenny Rd.
Columbus, OH 43210
614-292-2409

Research Registration& Handling Policy

go.osu.edu/archives | archives@osu.edu
go.osu.edu/oppa | archives@osu.edu
go.osu.edu/polararchives | polararchives@osu.edu

The materials in The Ohio State University Libraries’ collections are open for research use, except where noted, or where restricted by law.

Contact Information
Name ________________________________________________________________ Date________________
Campus Address _____________________________________________________________________________		
Permanent Address (If Different) __________________________________________________________________		
City___________________________ State/Province _____ Zip Code_________ Country___________________		
Phone _____________________

E-Mail Address__________________________________________________

Researcher Information
Ohio State Faculty		

Ohio State Staff

Ohio State Graduate Student

Ohio State Undergraduate Major: __________________________________

Visiting Scholar

Department/Unit:______________________________

Institution:____________________________________ Position:______________________

Other: __________________________________________________________________________________
Research Topic: _____________________________________________________________________________Can we share your name and information about your topic with others working in the same area?

Yes

No

Copyright Disclaimer
The Ohio State University Libraries do not own the copyright to all of the materials in its collections. Copyright may belong to the creator, their estate,or assignee, although some materials may fall into the public domain. The user assumes full responsibility for any use of the materials, including
but not limited to, securing appropriate permissions for use and publication of reproduced materials, and fully crediting sources as required
under the Research Registration & Handling Policy. If a user makes a request for, or later uses, a photocopy or reproduction of a copyrightprotected work for purposes beyond those permitted by the copyright owner or any statutory exception, including fair use, that user may be liable forcopyright infringement. The Ohio State University Libraries do not make any representations as to the validity of third party copyright claims.

Handling Policy
Patrons may use the materials as allowed by United States law, Special Collections staff, and this Special Collections Handling Policy. Uses of certain collections may be subject to prior contractual agreements or other conditions or restrictions. Please see a staff member for more information.
Terms of Use:
Appointments are strongly recommended to ensure availability of materials that may be stored off-site.

Archives

On the first use of The Ohio State University Libraries Special Collections in an academic year, the Research Registration must be completed for all
requested materials. Current, valid photo identification (student I.D., passport, driver’s license, etc.) must be presented in order to complete the application
process.
Researchers are requested to check in and out at the reading room desk.
Personal property such as coats, hats, cases (laptop, glasses), bags, and handbags must be stored in the lockers provided. The University Libraries is not
responsible for any items that may be damaged, lost or stolen. Patrons may use pencil and paper or laptops as needed for their research. The use of pens,markers, sticky notes, or indelible pencils is not permitted in the reading room.
Cell phones should be placed on vibrate. Patrons should leave the reference room when answering calls to avoid disturbing other researchers.
All collection materials will be consulted only in the reading room and must be returned to the staff member on duty before the researcher leaves theroom.
Special Collections staff may limit the number of items a researcher may request at one time. There may be limitations on items requested during the last
open reading room hour.
Eating, drinking, chewing gum and use of any form of tobacco are not allowed.
All other Ohio State University policies apply.

Material Handling Procedures:
Please wash hands before handling materials.
Researchers are responsible for the careful handling of all materials made available. Manuscripts and books may not be handled in any way that may
damage them, including bending, pressing down, or otherwise manipulating materials. No marks may be added or erased.
Manuscripts and archival materials are to be kept in the order in which you receive them. Material which appears to be out of order should not berearranged but should be brought to the attention of the staff member on duty. Researchers should keep loose materials in order within the folder andleave items in their plastic sleeves or mats.
Fragile materials may require special handling: in some instances researchers will be asked to use supports, cradles or stands, and/or gloves while using
the materials. Researchers should ask library staff for assistance with fastened items and with book supports.

Camera Use:
Researchers may take photographs, without flash, of collection materials, as allowed by the Special Collections department, based on the physicalcondition of the materials, copyright law, donor restrictions, and research room rules. Researchers assume full responsibility for any use of the material,
including but not limited to, securing appropriate permission for further use of reproduced materials. If a researcher later uses a photocopy or reproductionof a copyright protected work for purposes beyond those permitted by the copyright owner or any statutory exception, including fair use, that researcher
may be liable for copyright infringement. Publication-quality images must be requested from the Special Collections department at its standard fees.
Portable or handheld scanners are not allowed. Photographs may be taken under the following additional conditions:• Researchers should not take photographs of the staff or other researchers.
• Researchers will comply with United States Copyright law in making reproductions.
• Researchers are responsible for keeping accurate citations for all items photographed. Material within the Ohio State University Libraries(Special Collection Department) should be cited as follows:
The Ohio State University Archives, Collection Name (Box/Folder number), “folder title.”
Collection Name (Box/Folder number), “folder title” in the Byrd Polar and Climate Research Center Archival Program, The Ohio State University Libraries.
Collection Name (Box/Folder number), “folder title” in the Ohio Public Policy Archives, The Ohio State University Libraries.

I assume full responsibility for conforming to the laws of copyright, libel, and literary property rights which may be involved in using any document.
I have read, understand, and agree to abide by the terms set forth in this Research Application and Handling Policy. By signing, I warrant that theabove information is accurate.

Signature: _________________________________________________________________________ Date: _________________