2024.4

✍ Consultation Services for International Students ✍When you need help……….
If you have any problems or questions, no need to feel alone, please feel free to visit or call the
Inbound and Outbound Student Affairs Section.
Contact: Inbound and Outbound Student Affairs Section
Opening Hours: 10:00 a.m. ― 5:00 p.m.
TEL: 058-293-2142
E-mail: direcent@t.gifu-u.ac.jp
Inbound and OutboundStudent Affairs Section

Main Gate↑

Health Administration Center

The following facilities are also available for consultation (Please see Page 1):
・ Health Administration Center
Opening Hours: 9:00 a.m.－5:00 p.m. (reservation required)
TEL: 058-293-2174
http://www.hoken.gifu-u.ac.jp/eng_index.shtml
Please see p. 9 for more details.

CONTENTS
Consultation Services for International Students
Ⅰ．Support System for Academic and Daily Life1

1. Academic Supervisor (professor in charge of you)
2. Faculty/Graduate School Office
3. Daily Life Guidance
4. Consultation Counters/Counselors(1) Career and Student Support Center(2) Health Administration Center(3) Campus Life Helper(4) Tutors
Ⅱ．Japanese Language Education

2

Ⅲ．Residence and Registration Procedures

2

1. Residence Card
2. Moving-In Notice
3. National Health Insurance and National Pension System
4. Permission to Extend Period of Stay
5. Activities Not Included in Visa Status (Work Permit)
6. Temporary Leave and Special Re-Entry System
7. Leave of Absence from School
8. Residence Status Change for Work after Graduation or Completion
9. My Number System
10. Regional Immigration Bureau
Ⅳ．Accommodation Facilities

7

1. Gifu University International House Buildings A & B
2. Kurono Student Dormitory
3. Public Housing
4. Private Housing
5. Apartment Guarantor System
Ⅴ．Tuition and Other Fees

8

1. Tuition and Other Fees
2. Tuition Payment Method
3. Exemption of Tuition Payment
Ⅵ．Scholarships for Privately Financed International Students

9

Ⅶ．Health Insurance

9

1. National Health Insurance (public support for medical expenses)
2. National Pension System
3. Health Care Institutions(1) Health Administration Center in Gifu University(2) Hospitals and Clinics(3) Ambulance
Ⅷ．Daily Life10

1. Gifu University International Student Support Association(1) Household Leasing Service(2) Life Support Loan (short-term loan fund for international students)
2. Insurance Information(1) Accident and Casualty Insurance(2) New “Futai Gakuso” Insurance Policy for International Students by JEES
(3) Comprehensive Student Mutual Insurance
3. Public Transportation(1) Student Discount System(2) IC Transport Cards
4. Safe Living(1) Riding a Bicycle(2) Driving a Car and Riding a Motorcycle(3) Traffic Accident(4) Disaster Prevention
Ⅸ．Family Affairs
1. Application for “Dependent” Visa Status(1) Application for Certificate of Eligibility(2) Permission to Extend Period of Stay
(3) Notification of a Child Birth
2. Childhood Education(1) Nursery School(2) Kindergarten(3) Elementary School and Junior High School
3. Work Permit for Dependent Visa Holders (for family members)
Reference 1. Campus Map
Reference 2. List of Residence and Registration Procedures

13

Ⅰ．Support System for Academic and Daily Life
1. Academic Supervisor (professor in charge of you)
If you have any daily life issues you need help with or if you have any problems at school, please comeand talk to your professor. Please ask your faculty/graduate school office for more details.
2. Faculty/Graduate School Office
Gifu University faculty/graduate school offices offer the following services: admissions, scholarshipprograms, issuance of certificates, provide academic advice and support your life in Japan. Please feel
free to visit your faculty/graduate school office whenever needed.
Educational Affairs Section,
Faculty/Graduate School of Regional Studies(1F)

School of Social System
Management (1F)

Educational Affairs Section,
School /Graduate School of

Educational Affairs
Section,Faculty/Graduate
School ofEngineering
Graduate School of
Natural Science andTechnology (1F)

Educational Affairs
Section,Faculty of Applied
Biological Sciences,
Graduate School of
Natural Science andTechnology (1F)
School of Social System
Management (1F)

Medicine (2F)

Affairs Section ofUnited Graduate
School of Drug
Discovery andMedical Information
Sciences (8Ｆ)

☆Inbound and
Educational
Affairs Section,
Faculty /Graduate
School of
Education (1F)

Outbound☆Center for Japanese
Language and Culture
Exchange Lounge (4F)Student Affairs
Section (1F)

United Graduate
School of Agricultural
Science (1F)
Joint Graduate
School of Veterinary
Sciences (1F)

3. Daily Life Guidance
The Inbound and Outbound Student Affairs Section provides consultation services, guidance andadvice for international students. Please feel free to visit or call the Inbound and Outbound Student
Affairs Section if you have any questions.
Inbound and Outbound Student Affairs Section

TEL: 058-293-2142
E-mail: direcent@t.gifu-u.ac.jp
H

4. Consultation Counters/Counselors
The following facilities also offer consultation services to university students:(1) Career and Student Support Center (University Hall 1F)
The Career and Student Support Center provides consultation services on job hunting andcareer development.

1(2) Health Administration Center (University Hall 1F)
The Health Administration Center gives students first-aid and consultation for physical andmental concerns. For more details please see Page 9.
(3) Campus Life Helper
Each faculty or educational affairs department consults for a wide range of concerns, such as
relationship problems, study problems or sexual and alcohol harassment.
(4) Tutors
In Gifu University, tutors (either Japanese or International students) provide various support
to international students. Please ask your faculty/graduate school office for more information.

Ⅱ．Japanese Language Education
Center for Japanese Language and Culture, Organization for Promotion of Glocalization, offers
Japanese language courses (Intensive Course, Standard Course) for international students. However,undergraduate students (degree seeking students), non-student visa holders, family members of international
students and international researchers are not able to attend Japanese language courses.
If you would like to take a Japanese language course, please inform your professor before your arrival(in March or September). The professor will ask the faculty/graduate school to apply for it.
All the applicants must take the Japanese language placement test after their arrival in Japan. Pleaserefer to the “To-Do List After Arrival in Japan” for details. If you have any questions, please contact the Center
for Japanese Language and Culture.
Also, inform your faculty/graduate school office of your intention to apply for the course for the next
semester if you would like to take the Japanese language course. If you wish to continue, you also need to reapply.
The Center for Japanese Language and Culture has the Exchange Lounge on the 4F of General
Education (Zenkyo) Building. Business hours of the Lounge are 10:00 am to 5:00 pm. Student tutors areavailable there for advice and consultation from 2:45 pm to 4:45 pm. The lounge is equipped with 3 PCs anda printer. You can access with your PC account if you have one.
Center for Japanese Language and Culture
Exchange Lounge TEL: 058-293-3392

Ⅲ．Residence and Registration ProceduresInternational students need to go through a lot of residence and registration procedures, all of which
are indispensable for your stay in Japan. Those who do not follow the procedures will be subject to penalties
in Japan. Please see Reference 2 (P.14).
★ Upon Arrival in Japan
1. Residence Card
A residence card will be issued at the airport to international students who will reside inJapan for 90 days or more. The residence card must be carried at all times!

22. Moving-In Notice
You have to submit a moving-in notification to the municipal office within 14 days from thedate of entry into Japan. Please bring your residence card for this procedure. If you have changed
your address within Japan, you also must submit a moving-in notification within 14 days fromyour moving date.
3. National Health Insurance and National Pension System
Please apply for the National Health Insurance and Pension at the municipal office whensubmitting a Moving-In notice.
● National Health Insurance-

All students must pay for the Health Insurance. The insurance covers 70% of your
medical expenses. You will be notified of your insurance fee by a postcard. The
insurance fee can be paid at a convenience store (Ministop).

-

Health Insurance can be reduced if your previous year's income is below a certain
threshold. To apply for the reduction, please be sure to report your income at themunicipal office in advance.

● National Pension System
If you are over 20, you can apply for the exemption of Pension payments as a student.
-

Degree-seeking students should apply for a Special Payment System for Students.

-

Non-degree seeking students should apply for Exemption/Payment Postponement.

You can learn more about the National pension here (available in various languages):★ After One or Two Years of Staying in Japan
4. Permission to Extend Period of Stay
International students are permitted to stay only during the specified length of period
decided by the Japanese immigration office. This period may be different from the one allowed by
the university. The length of the period may vary: 3 months, 6 months, one year, one year and threemonths, two years, two years and three months, three years, three years and three months, four
years or four years and three months.
Those who intend to stay in Japan longer than the aforementioned periods of stay will need
to apply for a “Permission to Extend the Period of Stay” at the Immigration Bureau. Please ask thefaculty/graduate school office or the Inbound and Outbound Student Affairs Section for details.
Please don’t forget to extend your period of stay before it expires. If you don’t renew yourpermit, you will overstay and will be subject to legal action such as deportation.

3

5. Activities Not Included in Visa Status (Work Permit)
Basically, student visa holders are not allowed to be engaged in any form of paid work inJapan. International students who want to get a part time job to make up for necessary expenses
such as tuition fees, must obtain a work permission in advance. You can apply and receive a work
permit at the time of entry into Japan (only for new entrants) or at the Immigration Bureau (forstudents who have already been living in Japan). An application form is available at thefaculty/graduate school office. In principle, Japanese Government Scholarship Students andExchange Students are not permitted to work (except the RA and TA, etc. on campus).
With this permit, international students are allowed to work for up to 28 hours a week.
However, you are not allowed to partake in jobs related to adult entertainment. These would
include bars, hostess and hostel clubs, pachinko, love hotels and etc. Engagement in part-timework without this permit and violation of the terms/conditions stipulated in the permit could be
subject to penalties in Japan.
Please don’t forget to submit a workplace report to the faculty/graduate school office upon
finding jobs or changing workplaces.
Important notice:Your work permit is NOT VALID while you are taking a leave of absence from school.
Your permit ends when with your graduation and is NO LONGER VALID!
6. Temporary Leave and Special Re-Entry System
International students with a valid passport and residence card who will go abroad and be
re-entering Japan within 1 year of their departure will not be required to apply for a re-entry
permit. This is called a special re-entry permit. Please be sure to present your residence card toan airport officer before departure!
Please note that you will lose your resident status if you fail to re-enter Japan within 1
year of departure. If your period of stay expires within 1 year after your departure, please ensurethat you re-enter Japan before the expiration of your period of stay.
International students must submit a “Notification of Temporary Leave” to thefaculty/graduate school office prior to their leaving Japan.
7. Leave of Absence from School
Generally, in case an international student with a “Student” visa ceases to act as a
student for more than three months, their student status of residence will be revoked. They will
be required to promptly return to their home country or obtain an appropriate residence status tocontinue residing in Japan. However, if they have justifiable reasons for a long absence, theirstudent status of residence may not be revoked.
The Immigration Bureau admits the following cases as “justifiable reasons”:① A student has to take a leave of absence from school for the need to behospitalized for a long period of time for treatment of an illness.
② A student is willing to return to school after leaving the hospital.
If you want to take a leave of absence, please consult with your faculty/graduate school office.
Please note that you are not allowed to be engaged in any form of paid work during your leave.

48. Residence Status Change for Work after Graduation or Completion
Generally, international students are required to return to their home country after
graduation. The time left in your visa is the preparation period for your return. You cannot work
even with a work permit during this period.
Those who continue to live in Japan after graduation need to change the status of residence
promptly.
① If you start working in Japan:
You must change your visa status from your present student visa to a visa allowing
you to work, such as “Specialist in Humanities/International Services” or “Engineer”
statuses.
② If you continue seeking employment:
Those who couldn’t find a job in Japan before graduation or completion of studies andwish to continue seeking employment in Japan must change the status of residence to“Designated Activities.” With this visa status, the authorized period of stay becomes 6months and can be prolonged up to 1 year. To apply for a change of visa status, you needa letter of recommendation from your university. For a letter of recommendation, pleaserefer to your faculty/graduate school office before the end of the month following yourgraduation.
Please note that a letter of recommendation can be issued only after graduation.
Those students whose residence period ends before graduation should submit to the
Immigration Bureau a “Certificate of Expected Graduation” issued by theirfaculty/graduate school office. A letter of recommendation should be submitted as soon
as issued. You can submit the “Certificate of Expected Graduation” 3 months prior toyour residence card expiration.
9. My Number System“My Number” is an individual social security number given to all registered residents. “My
number” is mainly used for taxes, welfare and disaster management. One month after you arrive inJapan and register your address at the city hall, you will receive by post a letter with “My Number
Notification Card” inside. “My number” is highly important personal information, so please keep it
safe. Don’t throw it away or show others.
You can also obtain a plastic card called “My Number Card” with your face picture on it.
This card can be used as an ID card and allows you to apply for documents regarding your residence
online.
For more detail, please refer to the Immigration Bureau page below:

510. Regional Immigration Bureau

Nagoya Regional Immigration Bureau Gifu Branch Office
Address ● 3 Gifu Legal General Building 4F, 2-7-2 Mieji-cho, Gifu City 500-8812
Tel ● 058-214-6168
Opening Hours ● 9 a.m. – 12 p.m. / 1 p.m. - 4 p.m. (Monday to Friday)

Access ● by Gifu Bus:・3 min walk from “Shimin Kaikan| Saibansho Mae” bus stop;・6 min walk from “Imazawa-cho” bus stop;
・10 min walk from “Nishino-machi” bus stop.

Nagoya Regional Immigration Bureau

U

Address ● 5-18 Shoho-cho, Minato-ku, Nagoya City, Aichi Prefecture 455-8601
Tel ● 052-559-2117 (Student and Trainee Inspection Department)
Opening Hours ● 9 a.m.- 4 p.m. (Monday to Friday)

Access ● Take Japan Railway (JR) Tokai Line and get off at Nagoya Station.
Take the Aonami Line and get off at Nagoya Kouhoku station. It is one-minute walk from Nagoya
Kouhoku station to the Nagoya Regional Immigration Bureau.

6

Ⅳ．Accommodation Facilities
1. Gifu University International House Buildings A & B
International House Buildings A and B is a university dormitory for international students
and international research students. April and October are the only available months to move in.
Application should be sent to your respective faculty/graduate school. Application deadline
is January for move-in in April and July for move-in in October. Please refer to the bulletin board inyour faculty/graduate school for dormitory information.
Building details:
69 Single Rooms, 7 Family Rooms, 14 Rooms for Married Couples,
Multi-Purpose Room, Japanese Room, Kitchen/Dining Room, Laundry Room.
Each room has a bed, desk, chair, dresser, bookshelf, refrigerator, Internet connection (withcharge), unit bathroom (Building A only / Building B has shared shower rooms on each floor),
toilet, and air conditioner. Free internet connection is available at the Lobby.
Address: Gifu University, International House, 1-1 Yanagido, Gifu City, Gifu 501-1193
2. Kurono Student Dormitory
Kurono Student Dormitory is mainly for undergraduate students, and is separated into maleand female buildings. If approved, international students can move into the dormitory to live withJapanese students. For more information, please see the following website:

3. Public Housing
There are two types of public housing available in Gifu: “Gifu City Housing” and “Gifu
Prefectural Housing”. Please contact Gifu Housing Development Public Corporation for information.
★ for Gifu City Housing
Gifu Housing Development Public Corporation, Gifu branch, City Hall 2F:

TEL: 058-265-3900 (direct)★ for Gifu Prefectural Housing
Gifu Housing Development Public Corporation, West Prefectural Office branch:

TEL: 058-214-7058
4. Private Housing
Gifu University Co-op provides assistance with private accommodation including
boarding and apartment houses. Please visit the website for more information:

Real estate brokers and companies will also help to find an apartment.

7

5.

Apartment Guarantor System
In Japan, a guarantor is usually required before you can move into a private apartment.
Gifu University can become your guarantor if you have “Comprehensive Renter’s Insurance
for Foreign Students Studying in Japan” (sponsored by the Japan Education Exchange andService). The insurance premium is 4,000 yen for one year and 8,000 yen for two years. The
insurance renewal is also possible for 6 months (2,000 yen). Please note that the Joint Guarantor
contract will be invalid as soon as you graduate or leave Gifu University.
This insurance consists of overseas travel insurance (including foreign student’s liability
insurance and insurance for physical impediment resulting from an injury) and guarantors’
protection fund.
Application and renewal procedures are available at the Inbound and Outbound Student
Affairs Section. Please check the expiration date to ensure that you have time to renew yourinsurance before expiration. You might get a refund if you terminate your insurance policy before
expiration to return to your home country. Please come to our office 2 months before your departure.
Please contact the Inbound and Outbound Student Affairs Section immediately for thefollowing situations: bodily injuries to others, property damage on others, accidents within theapartment, or any other serious situations. When you change your address or any personal
information please also let us know.

Ⅴ．Tuition and Other Fees
1. Tuition and Other Fees
Entrance examination, admission and university tuition fees vary depending on each student.
2. Tuition Payment Method
Information about payment methods is available on Gifu University website:

If you have any questions, please contact the faculty/graduate school office or the Inbound andOutbound Student Affairs Section.
3. Exemption of Tuition Payment
Privately financed degree-seeking international students with financial issues and an
excellent academic record may apply for tuition fee exemption. However, not all applicants are
granted an exemption, so everyone must maintain stable financial resources to pay the full tuitionfee. Information about exemption will be posted on “Campus-G” academic portal for students in the“Information” section. Please contact Student Affairs Department for further information.
TEL 058-293-2149/3198

8

Ⅵ．Scholarships for Privately Financed International Students
Various kinds of scholarship programs are available for privately-financed international students.
Application periods for scholarships will be notified accordingly. Please check the details at thefaculty/graduate school office or the Inbound and Outbound Student Affairs Section. You can also checkthe latest information on the website below.
★GU-GLOCAL Website (Scholarships for Privately Financed International Students):

Ⅶ．Health Insurance
1.

National Health Insurance (public support for medical expenses)
Every international student with the student visa must join the National Health Insurance
program. This insurance will help you save 70% of total expenditure in hospitals (including dentist)and you have to pay only 30% of the medical cost. Application is available at the municipal office.
The insurance premiums may vary depending on the household situation. Your insurance
premium is decided by your income and the number of family members. However, if you are anewcomer to Japan or a student, you can ask for a reduction in your premium. If you do not speciallyrequest it, you can't get this reduction.
For inquiries:
National Health Insurance/Pension Plan Division, Gifu City Hall
TEL: 058-214-4315 (Direct)

2.

National Pension System
All people aged 20 to 60 living in Japan must join the National Pension System regardless ofnationality. Pensions, formed by pension premium payments and the governmental budget, are paid
when a member of the system reaches retirement age or becomes disabled due to an accident.
Students can apply for payment postponement while being a student.
For further details:
National Health Insurance/Pension Plan Division, Gifu City Hall
TEL: 058-214-2086 (Pension Premium Section)

3.

Health Care Institutions(1) Health Administration Center in Gifu University
The Health Administration Center gives first-aid medical treatments, conducts annual
health check-ups, and provides physical and mental counseling services. All international
students, including non-degree--seeking research students and auditors, have to go through ahealth check-up every year based on the School Health and Safety Act.
(2) Hospitals and Clinics
National Health Insurance covers 70% of medical expenses. Every time you visit a9hospital or a clinic in Japan, bring your health insurance card with you. Please make sure toenroll in this insurance, since without it you will have to pay 100% of your medical expenses.
Please inform your faculty/graduate school office as soon as possible if you need to behospitalized.
Please check the map of medical institutions near Gifu University at the website below:(3) Ambulance
Please call 119 for an ambulance in case of serious illness or injury and report your exact
location without panicking. Calling an ambulance is free of charge in Japan; however, consider
using it only when urgent treatment is necessary.

Ⅷ．Daily Life1.

Gifu University International Student Support
Gifu University provides necessary support for international students in their day-to-day

activities in order to ensure proper and healthy student life. This support and assistance include:(1) Household Leasing Service
The following household items are available for lease (the quantity is limited).
for residents of International House Buildings A and B: bicycle;
for international students living off-campus: electric heaters, electric fans, andvacuum cleaners.
The leasing period for off-campus residents is 1 year with the maximum extension up to 4
years. If you would like to apply for the leasing service, please visit the Inbound and OutboundStudent Affairs Section.
(2) Life Support Loan (short-term loan fund for international students)
In case international students urgently need money for living expenses, housing rent,
medical costs or emergency travel fee, they can apply for a 100,000 yen short-term loan fundwithout interest rate. Please note that this loan cannot be used for the tuition payment. The
application is available only once per academic year. Repayment must be made within fivemonths from the application date. For application, please visit the Inbound and OutboundStudent Affairs Section.
2.

Insurance Information(1) Accident and Casualty Insurance
Accident and casualty insurance for students during their educational
research activities covers any unexpected incidents that could happen to
you during your academic studies (including lectures, lab work, practicum,
university events, extracurricular activities, and commuting).
Gifu University International Student Support Association bears the10cost of insurance premiums for privately-financed international students enrolled for 6
months and more. However, Japanese government scholarship students, foreign government
scholarship students and students receiving high-rate scholarships like JICA must join andpay this insurance by themselves. Application is available at the Student Assistance Division,
Educational Affairs Department.
(2) New “Futai Gakuso” Insurance Policy for International Students by JEESThe Japan Educational Exchanges and Services (JEES) has created a new insurance policy
called “Futai Gakuso” for international students to help them live safely in Japan. This policy
covers compensation for injuries and accidents that happened within the campus;
transportation expenses to Japan incurred by family members for nursing purposes;
compensation for liability, and compensation for accidents that occurred while riding a bicycle.
International students are advised to purchase this insurance policy. Online application isavailable. All the residents of the International House (A and B) will be insured through theInbound and Outbound Student Affairs Section. For more detail, please consult the Student
Assistance Division or the Inbound and Outbound Student Affairs Section.
(3) Comprehensive Student Mutual Insurance
Gifu University Co-op offers several insurances such as fire insurance, travel insurance
and life insurance covering injuries, illnesses, hospitalization and hospitals/clinic visits.
Online application is available. Please ask Gifu University Co-op for further information.
3.

Public Transportation(1) Student Discount SystemStudent discounts are only available for degree-seeking students. Please find theautomatic student discount certificate issuance machines located in the Educational Affairs
Department University Hall to obtain a certificate.
(2) IC Transport Cards
Any major IC transport card such as TOICA, manaca, ICOCA is available
for bus and train fare payment. However, with an Ayuca bus card you can only
pay for Gifu buses.

Ayuca bus card application is available at Gifu University Co-op.
4.

Safe Living(1) Riding a Bicycle
In Japan, bicycle owners must register their bicycles to prevent bicycle theft. Please
register your bicycle at the place of purchase.
Bicycle insurance is mandatory for bicycle owners. In case you have another insurance
covering bicycle accidents (bicycle insurance), you don’t have to purchase bicycle insurance
twice. In case you don’t have bicycle insurance, please take out one by yourself (you can apply
for insurance at a combini).
There are traffic rules for bicycles in Japan; please read and follow them. Also, make sure
to wear a helmet when riding a bicycle.

11Please lock your bicycle at all times and park at designated parking lots.
(2) Driving a Car and Riding a Motorcycle
It is mandatory to have a driver’s license to drive a car. Please never drive a car without
your driver’s license! Should you get into an accident, you may need a substantial amount ofcompensation money and other expenses. For this reason, we do not recommend driving a car
if you are not familiar enough with traffic rules and manners in Japan. Please consult withyour professor (or academic supervisor) before you drive a car in Japan.
Note 1. Driver’s license in Japan:
There are three ways you can obtain a driver’s license in Japan:
1) To complete a driving course and take a written test at designated examination sites (apractical test is not required).
2) To take a written and practical driving test at designated examination sites.
3) To switch your international driver’s license to a Japanese driver’s license.
Only holders of international driver’s license issued by The Geneva Convention on Road
Traffic are permitted to drive in Japan. With this international driver’s license you are allowed
to drive in Japan for up to one year from the date of issue of yourinternational license.
However, if you go to your home country to renew or newly obtain aninternational driver’s license and re-enter Japan within three months, you will not be able todrive here or switch your driver’s license to a Japanese one! You have to stay in your country
for at least three month after issuing a new international driver’s license to drive in Japan!
Note 2. When you get your own car or a motorcycle:
Car insurance consists of two main components: 1) compulsory insurance (automobile
damages compensation insurance) and 2) optional insurance. All automobile and motorcycle
owners are required to obtain compulsory insurance by law. Compulsory automobile damages
compensation insurance DOES NOT cover large compensation payments, such as property
damage, damage to a third party vehicle, damage to your own vehicle, injuries to the driveror passenger while driving, and etc. For this reason, please make sure you also purchase
optional insurance.
Note 3. Parking Permission (for Japanese driver’s license holders only):
A “Parking Permission” and “Pass Card” are necessary to enter Gifu University by car.
Please apply to your faculty/graduate school office.

(3) Traffic Accidents
If you are involved in a traffic accident, remain calm and follow the following procedures:(1) If anyone is injured, call 119 immediately for an ambulance.
.

(2) Report the accident to the police (call 110) and obtain a “Traffic Accident Certificate”
U

0

12

from the police.
(3) Remove anything from the accident site which may disrupt traffic flow.
(4) Take notes of the other driver’s name, address, telephone number, date of birth,
workplace, and car plate number. If possible, take a picture of the other driver’s car plate
number, driver’s license, damaged parts of both cars and the situation in general forevidence. This might help you avoid additional troubles afterward.
(5) Report the accident to the faculty /graduate school office.
(4) Disaster Prevention
Japan is an earthquake-prone country, and extra precautions are necessary. Creating anearthquake preparedness plan can help you to know what to do in case an earthquake strikes.
Gifu University does a natural disaster prevention drill regularly. Please participate.
Useful materials on disaster prevention:
・Gifu University, “Major Disaster Response Manual (For Students)”:
https://www.gifu-u.ac.jp/campus_life/student/manual.html
・Gifu International Center, “Disaster Guide”:
https://www.gic.or.jp/en/foreigner/disasterguide/・Institute of Scientific Approaches for Fire & Disaster, “Be Prepared for Earthquakes”:
https://www.bousai-kensyu.com/knowhow/pamphlet01/

Ⅸ．Family Affairs
1. Application for “Dependent” Visa Status(1) Application for Certificate of Eligibility
International students capable of providing stable financial support for their family canapply for a certificate of eligibility for their family (limited to a spouse and children) to stay inJapan. Please contact the Inbound and Outbound Student Affairs Section for details.
(2) Permission to Extend Period of Stay
The period of stay for dependent visa holders is limited. Please go the Immigration Bureau
to apply for Permission to Extend Period of Stay before it expires.
(3) Notification of a Child Birth
After a baby is born, one of the parents must submit a birth notification to the municipal
office within 14 days and apply for a certificate of eligibility at the Immigration Bureau within
30 days from the birth.
2. Childhood Education(1) Nursery School
Nursery school provides child care to support parents who are working or studying during
the day. Please ask the Child Care Division, Gifu City Hall, for entry
procedures, child-care fees and etc. (TEL: 058-241-2143)(2) Kindergarten
Children aged three to six (before entering elementary school) canenter a kindergarten. Application procedures and child-care fees may

13vary depending on whether it is a public or a private kindergarten. Please consult eachkindergarten for more information.
(3) Elementary School and Junior High School
Elementary and Junior High School education is compulsory inJapan but not for foreign nationals. However, they can also enter aJapanese school and study with Japanese children if their parents or
guardians wish.
Please consult the School Guidance Division, Gifu City Board of Education, for details(TEL: 058-214-2193).
3. Work Permit for Dependent Visa Holders (for family members)
In principle, dependent visa holders are not permitted to work in Japan. However, they canapply for a work permit at the Immigration Bureau. If approved, they can work in Japan up to 28
hours per week.

14

Center for Japanese Language and Culture
ISC Lounge
Mon.-Fri. 10:00AM 5:00PM
Fitness Room
Kurono Student
Dormitory
School of Medicine,
Nursing Course
University Hospital
Post Office (1F)

15
School of Medicine,
Graduate School of
Medicine
United Graduate School ofDrug Discovery andMedical Information
Sciences

Cafeteria

Inbound and Outbound Student Affairs Section
Mon - Fri, 10:00AM – 5:00PM･Application forms for the Immigration Bureau･Emergency Loans, Comprehensive Student Mutual Insurance,
Comprehensive Renter’s Insurance･Home Stay and Exchange Program’s Application

Center for
General
Education

Faculty of Engineering (Natural Science
Division), Graduate School of Engineering
United Graduate Schools of
Agricultural Sciences
Joint Graduate School of
Veterinary Sciences

Faculty ofRegional
Studies,
Graduate
School of
Regional
StudiesFaculty of Applied Biological Science(Natural Science Division), Joint Graduate
School of Veterinary Sciences
School of Social System Management

Bus Stop
Faculty of
Education,
Graduate
School of
Education

University Library, Learning Commons･Borrowing books･Using computers

International HouseMINISTOP
Convenience Store

University Hall,
Career andStudent
Support Center,
CO-OP,
Cafeteria, ATM

Health Administration CenterFirst aid, physical and mental consultation

Information Management Core･Using computers※Please be sure to check the business hours of each facility on their website.

Procedure at faculty /graduate school’s office･See the bulletin board every day and checkthe most up to date information!・･Documents to be submitted to Immigration･Application for Permission forPart-time Job･Notice of Temporary Leave･Scholarships･Tuitions･Japanese Language Courses･Registration of classes･Application of Scholarship Certificate･Issue of Transcript･Notice of Changing Address･Notice of Accidents, etc.
･Parking Permission (residents of Int’l
House should apply to the Inbound andOutbound Student Affairs Section)･Entrance Examinations･Temporal and Eternal Withdrawals･Non-degree Student’s Certificate ofStudent Status･International House Application

Student Affairs Department･Tuition Fee Exemption (only for degree-seeking students)･Accident and Casualty Insurance･Sports Facilities Application for Use (Swimming Pool, Gym,and Tennis Court)･Re-issue of Student IC Card, Student Discount, Certificate ofStudent Status, Certificate of Enrollment (for non- degreeseeking students), Academic Transcript, Health Check
Certificate, Certificate of Expectation to Graduate (only for
degree-seeking students, excluding United Graduate School of
Agricultural Science, Joint Graduate School of Veterinary
Sciences, and United Graduate School of Drug Discovery andMedical Information Sciences)･The Lost and Found

List of Residence and Registration Procedures

Types of Application
1. Moving –in Notice

Documents to be Submitted

Place forApplication

1. Residence card

Gifu City Hall

2. Passport(1F Citizen Affairs* Within 14 days from the date of entry into Japan orDivision)moving date.
2. National Health

Please join the National Health Insurance System when

Gifu City Hall

Insurance System

you go to the municipal government office to submit your

(2F National

moving-in notification.

HealthFor the specific information, please ask the National

Insurance/Pension

Health Insurance/Pension Plan Division at the city hall.

Plan Division)

1. Application form for extension of period of stay

Immigration

Permission to Extend

2. Face photo 4 cm x 3 cm

BureauPeriod of Stay

3. Certificate of Enrollment

3. National Pension
4. Application for

4. Academic Transcript* Research students are required to submit a certificate
outlining the details of their research issued byuniversity faculty.
5. Financial Support Information Form
6. Passport
7. Residence card
8. Application fee: 4,000 yen (buy a revenue stamp)* You may be required to submit additional information
including proof of your expense payment abilities,
resume and certificate of your final schooling if the
Immigration officer deems them necessary after
reviewing your submitted information (for example, due
to poor academic performance).
5. Activities not

1. Application form for a permit to engage in an activity

included in Visaother than that permitted under the status of residence

Status (Work permit

previously granted

for Part-time

2. Passport

Employment)

3. Residence card
4. Papers detailing the intended activities* No fees necessary for this process.

16

Immigration
Bureau6. Temporary Leave and
Re-Entry Permit

Be sure to present your residence card at departure.

Immigration

Also please check the box of embarkation card for

Bureaure-entrant to use this system.
(If you return to Japan

If your period of stay expires within 1 year after yourwithin 1 year: Special

departure, please ensure that you re-enter Japan

Re-Entry Permit

before the expiration of your period of stay.

System)*No fees necessary for this process.

(If you plan to leavefrom Japan for morethan 1 year:
Re-Entry Permit )If you are planning to leave from Japan for more than 1
year, you need to get re-entry permit. You need to bringfollowings to the immigration bureau.
1. Application form for a re-entry permit
2. Passport
3. Residence card
4. Student ID card or Certificate of Enrollment
5. Application fee: 3,000 yen (buy a revenue stamp)

7.Changes in Status ofResidence

1. Application for Change in Status of Residence

Immigration

2. Face photo 4 cm x 3 cm

Bureau3. Proof for change of status of residence(information to clarify your reason for application)
4. Passport
5. Residence card
6. Application fee: 4,000 yen (buy a revenue stamp)17

8. Inviting Family

1. Application for Certificate of Eligibility

Immigration

Members to Live in

2. Face photo 4 cm x 3 cm of the family members

BureauJapan

2. Documents certifying the relationship between thestudent (supporter) and the family. This can be a
domiciliary register, marriage certificate or birthcertificate showing the relationship to the supporter.
3. The student’s (supporter’s) Residence card or a copy ofhis/her passport
4. Documents certifying the income of the student(supporter) (information to prove that the student iscapable of supporting his/her family.)* The international student’s Certificate of Enrollment* An account balance certificate of a bank account held by
the student or a certificate of money transfers* Certificates showing scholarship information including
amount and period
5. Self-addressed and stamped envelope(a simple registered mail with 404 yen stamp)

For detailed information about residence procedures, please visit the website of the
Immigration Bureau (available in multiple languages):18