Announcement of the 2016 Spring Meeting

I. Meeting Information
1. DateMay 18 (Wednesday) – 21 (Saturday), 2016
2. Venue
National Olympics Memorial Youth Center

3-1 Yoyogi Kamizono-cho, Shibuya-ku, Tokyo, 151-0052, Japan
http://nyc.niye.go.jp/en/
3. Presentations
Presentations can be made in either oral or poster format. For presentation details,
please refer to “IV. Guidelines for Presentations”.
4. Meeting schedule
The following is the scheduled program for the meeting:Day 1 (May 18)
Morning: oral and poster presentations
Afternoon: oral presentation
Day 2 (May 19)
Morning: oral and poster presentations
Afternoon: general assembly, commemorative lectures by award recipients,
and banquet
Day 3 (May 20)
Morning: oral and poster presentations
Afternoon: symposium
Day 4 (May 21)
Morning: oral and poster presentations and a junior session
Afternoon: oral presentation and a special topic session
5. Symposium
The symposium is scheduled to take place on the afternoon of Day 3 (May 20).
The theme of the symposium is “Present and future of tornado observation andprediction in Japan”.

6. Banquet
The banquet will take place at National Olympics Memorial Youth Center in theevening of Day 2 (May 19).
7. Meeting website
The meeting website (http://www.metsoc.jp/) in Japanese will be launched on
January 5 (Tuesday) to accept applications and to disseminate information about themeeting, as well as any update to the program. Registration procedures can also befound at the website.

II. Registration Procedure
1. Registration procedure for presenters
Please follow the registration process outlined in the “Meteorological Society ofJapan, Rules and Regulations for Presentations at Spring and Autumn Meetings” at theend of this announcement.
As a general rule, registration and abstract submission can only be made on-line.
However, if this is not possible for some reason, registration by mail will be acceptable.
Please note that your registration and registration fee payment have to becompleted before you are eligible to give your presentation(s).
1.1 On-line registration

Deadline: 3 pm (Japan Standard Time) on Tuesday, February 2, 2016.



Refer to the meeting website and follow the instructions on the website.

Enter your personal information and login ID at the meeting website. After you havedone this, a password will be issued. (Please note that the password used inprevious meetings is no longer valid. We appreciate your understanding andapologize for the inconvenience, but please re-enter your personal information and
ID to obtain a new password.) With the ID and password, log on to the system toregister for the meeting, apply for a presentation, submit your abstract, and pay
meeting fees.

Presenters are requested to register their own personal information. Presenters are
not allowed to submit an application for presentation with a name and affiliationdifferent from those used in registering their personal information. Moreover, please

DO NOT submit two applications with different presenter names using one ID.
Meeting registration and fee payment (credit card payment) must be completed
prior to the submission of your application for a presentation. If your meeting
registration and fee payment are incomplete, we cannot accept your presentation
application.

For on-line payment, we can accept credit card payment even if the cardholder’sname is different from the name registered in your personal information.

Submit your abstract on the meeting website. We can only accept the abstract in
PDF format (maximum allowable size: 1MB).



Copyright transfer agreement must be submitted at the meeting website when you
submit your abstract



If you have any requests regarding your presentation, please indicate them in thespace provided. We will attempt to accommodate your request as much as possible.
Also, as a general rule, we reserve the right to assign the date of your oralpresentation, to facilitate the logistics of the meeting. Please note that we will not
respond one by one to every request that is submitted. Thank you for yourunderstanding and cooperation



Until the presentation application deadline (3 pm (Japan Standard Time) on
Tuesday, February 2, 2016), you can modify at the website any information you
have already submitted, such as your registration information and abstract. Please
note, however, that you cannot cancel your presentation application.



We cannot accept any application for presentation or any modification to theabstract after the application deadline.

1.2 Mail-in registration (Inside Japan only. This form of registration is accepted
only under extreme unavoidable circumstances.)Deadline: No later than Tuesday, January 26, 2016.
(Please note that the mail-in deadline is one week earlier than the on-line deadline.)

Send the following four items of information to the “Head Office of the Committee on
the Spring and Autumn Meeting Oversight” by E-mail or postal service (see below
for the address).
1. Abstract. (We can only accept abstract in PDF format when submitted via
E-mail (maximum allowable size: 1MB)).
2. Presenter’s name (both in Japanese characters, if applicable, and romanalphabet), affiliation, abbreviation for the affiliation, membership number,presentation type (oral / poster), contact information (address, phone number,and email address), the presentation title, main and sub keywords, participation
classification (“Presenter A” or “Presenter B” (see Section 3.1)), banquet
participation (“Yes” or “No”), and required audio-visual equipment for thepresentation (any format is acceptable).
3. Payment receipt for postal money transfer or its hard copy (refer to the next
section).
4. Copyright Agreement Form with signatures of all authors (please download theAgreement Form at the website http://www.metsoc.or.jp/E/msj_copyright.pdf).
E-mail address:(Please send e-mail message with the title of “Presentation Application 2016s”.)
Mailing address:
Head Office of the Committee on the Spring and Autumn Meeting Oversight of
the Meteorological Society of Japan
c/o Forecast Research Department
Meteorological Research Institute
1-1 Nagamine
Tsukuba, Ibaraki 305-0052, Japan(Please write “Presentation Application” in red letters on the front of theenvelope.)

Prior to submitting your presentation application, please send your payment for the
meeting fees by postal money transfer with the following information:- Account number: 00130-3-5958
Name on the account: 日本気象学会 (This must be written in Japanese.)- In the “space for correspondence”, provide the following information:
1. “Registration application for the 2016 spring meeting.”
2. Membership number (if not a member, please indicate “non-member.”)
3. Participation classification: “Presenter A” or “Presenter B” (see Section 3.1)
4. Amount for the meeting registration fee
5. Amount for the banquet fee
6. Total amount- In the section “address and name of the payer,” please make sure to provide youraddress, name, and phone number.
- The presenter is responsible for the processing fee for the postal money transfer.
Thank you for your understanding and cooperation.

1.3 Presentation cancellation policyAfter your presentation application has been submitted, you cannot withdraw yourpresentation. The meeting and banquet fees cannot be refunded even if you areunable to give your presentation or attend the meeting due to unavoidable
circumstances.



In case the presenter cannot give his/her presentation but allows for a substitutepresenter, please contact the Committee on the Spring and Autumn Meeting
Oversight ().

2. Registration procedure for non-presenters (attendance only)
Registration and other fees can be made using one of the following methods
below. In order to expedite the process, we request pre-registration online via themeeting website. Exception will be allowed only under extreme unavoidable
circumstances.
2.1 On-Line registration
Register online at the meeting website and complete your registration payment byTuesday, April 5, 2016 (credit card payment only).
2.2 Mail-In registration (Inside Japan only. This form of registration is accepted
only under extreme unavoidable circumstances.)
Registration fee needs to be made by postal money transfer by Tuesday, March 29,
2016.
- Account number: 00130-3-5958
Name on the account: 日本気象学会 (This must be written in Japanese.)- In the “space for correspondence”, provide the following information:
1. “Registration application for the 2016 spring meeting.”
2. Participation Classification: “Attendance only”
3. Amount for the meeting registration fee
4. Amount for the banquet fee
5. Total amount- In the section “address and name of the payer,” please make sure to provide
your address, name, and phone number.
- The meeting attendee is responsible for the processing fee for the postal moneytransfer. Thank you for your understanding and cooperation.

2.3 On-Site registration

One can also register on-site during the days of the meeting. However, please
note that the on-site registration fee is at a higher rate than the pre-registration fee.
3. Registration and Banquet Fees
3.1. Meeting registration feeRefer to the following table to identify your meeting registration fee (sales tax
included).
Meeting registration fee

Classification

Advance Payment

On-Site Payment

Presenter A

8,000 yen-

Presenter B

5,000 yen-

Attendee

3,000 yen

4,000 yen

Presenter Classification
Presenter A: presenters who are affiliated with research institutes and universities(except for undergraduate and graduate students).

Presenter B: presenters who do not meet the criteria for Presenter A.

3.2. Banquet feeBanquet fees (sales tax included) are listed in the table below.
Banquet FeeClassification

Advance Payment

On-Site Payment

Non-Students

4,000 yen

5,000 yenStudents

3,000 yen

4,000 yen

Payment for the banquet can be made in advance on-line (credit card payment
must be completed by the deadline) or by postal money order. On-site payment
during the meeting will be at a higher rate.

3.3. Miscellaneous information
Registration and banquet fees are non-refundable.



The amount of registration and banquet fees depends on your classification (asidentified in the table above) at the time of registration. Fee adjustments cannot bemade for any subsequent change in your classification (i.e., no additional billing orrefund on the difference in fees due to a change in your home institution and/or
affiliation.)

Receipt for your registration and/or banquet fee payments will be issued at thereception desk during the meeting.



Presentation of a hard copy of the e-mail message showing completion of yourregistration and registration and/or banquet fee payments to the reception desk will
greatly facilitate the registration procedure.

III. Abstract Preparation
1. Abstract size and number of pages
One A4 page per presentation.
2. Preparation instructions
If you submit your abstract online, we accept only the PDF file format (maximum
allowable size: 1 MB). If you mail in your abstract, all the information (text, figures, andtables) must fit on a sheet of A4 page size.
3. Printing
Proof of your abstract will be made in black and white with the direct plate making
process. In this process, the abstract will be reduced to B5 size. In the course of yourabstract preparation, please be aware that the quality of your figures (such as photos
and graphs) may be degraded by the printing procedure. Also please be aware that theclarity of certain images, particularly color photos and figures, can be severely
degraded.
4. Abstract format (refer to the figure)Your text and additional material such as figures and photos need to fit in an areaof 250 mm (vertical) x 170 mm (horizontal). The top margin should be 20 mm. Give thetitle of your presentation in the first line. Underneath the title, list the author names andtheir affiliations. Place the abstract content below the author information. In the case ofmultiple authorship, place an asterisk (*) to the left of the presenter’s name. The
spacing between the title and the body text should be 20 – 25 mm. We strongly suggestthat you use a two-column format (left column → right column) for the text.

20mm------------ Title ------------

1st Author (Affiliation), 2nd Author (Affiliation), ….
------------- Text --------------------------------------------(Use the two-column format---------------------------------

unless it is unavoidable)---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

20~25mm245~250mm

170mm
20mm

20mm

Figure: Guidelines for preparing abstract on an A4 sheet
5. Copyright
All the information (such as figures, tables, and text) that appear in the meeting
proceedings are the copyright of the Meteorological Society of Japan.

IV. Guidelines for Presentations
1. Presentation types
Your presentation can be given either as an oral (including special topic sessions)or as a poster presentation.
2. Limit on the number of presentations
Each presenter is allowed to give up to two presentations. However, no twopresentations can be given on a very similar topic. If a problem arises in regards to thisrestriction, the Committee on the Spring and Autumn Meeting Oversight will takeappropriate action.
3. Selection of the presentation method

You can select the presentation method (oral / poster) at the time of yourpresentation. However, please note that we cannot always accommodate your request
due to various logistical issues. If the method of presentation is not identified at the timeof application, the Committee on the Spring and Autumn Meeting Oversight, at its
discretion, will assign a presentation method.
4. General information for oral presentations
Same amount of time is allocated for each oral presentation, and will be indicatedin the meeting program. The time allocation is determined by the Committee on the
Spring and Autumn Meeting Oversight, and is based on the total amount of time
allocated to oral presentations divided by the number of presentations.
5. General information for special topic sessions
Special topic sessions are scheduled to take place on Day 4 (Saturday, May 21).



The length of each presentation in a special topic session will be determined by thesession conveners and will be indicated in the meeting program.



The application deadline for a presentation in a special topic session is the same asthat for a presentation in a general session (Tuesday, February 2 for on-line
applications; Tuesday, January 26 for mail-in applications).

Special topic session conveners will review the abstract submitted and will
determine if the presentation can be given in one of the special topic sessions.



If a submitted presentation is deemed not suitable for any of the special topic
sessions, then the presentation will be considered for inclusion in a generalsession.



For more information on the individual special topic sessions, please refer to “V.
Themes and Objectives of Special Topic Sessions”.

6. General information for poster presentations
Time allocated for poster presentations is approximately one hour. No other events
will take place during the poster presentation sessions.



Presenters are responsible for posting and removing their posters.

Space allocated for each poster is approximately 150 cm (vertical) x 180 cm(horizontal). A poster does not necessarily have to consist of one sheet. It can beprepared on a number of small sheets and arranged on the poster board on the dayof the presentation.

7. Use of equipment for your presentationFor oral presentations (including ones in special topic sessions), a PC projector canbe used. The use of any other visual equipment is not allowed.



If you are planning to use a PC projector for your presentation, please note thefollowing:- The presenter must bring his/her own PC. Only a projector and a connection cable
will be provided in the presentation room.
- The connection from your PC to the PC projector needs to be checked during therecess before your presentation session. If you are uncertain about the connection,please inform a staff member at that time.
- In cases of equipment failure and/or connection problem between your PC and the
PC projector, your presentation may be deferred to a later time in the session at thediscretion of the chairperson. It is your responsibility to have a backup file on aportable medium for any unforeseen contingencies.



If you wish to use an audio-visual equipment in the poster presentation hall, please
let us know which equipment and how it is to be used at the time of yourpresentation application. This is necessary even if you have applied for an oralpresentation, since it is possible that it may be changed to a poster presentation forvarious reasons associated with the logistical organization of the meeting program.
We will attempt to accommodate your request within the logistical limitations of thepresentation hall.

8. Other information


The meeting program will appear in the April issue of Tenki and on the meetingwebsite.



Session chairs for the oral presentations are usually chosen from the presenters ineach session. The Committee on the Spring and Autumn Meeting Oversight willtake on the task of choosing candidates to be the chairpersons.

V. Themes and Objectives of Special Topic Sessions
1. Understanding of lightning discharges and its application
This section focuses on electrification mechanism in a thunderstorm and physics oflightning for further understanding of lightning discharges. Also, the section covers awide variety of studies associated with lightning discharges such as application oflightning data. In particular, we mainly discuss researches as shown below.
1) Thunderstorm electrification: observation and simulation of thunderstorms. 2)
Physics of lightning: process of lightning discharges such as stepped leaders and returnstrokes. 3) Application of lightning data: application of lightning data for aviation andforecast of lightning activity.
Conveners:
Satoru Yoshida (Meteorological Research Institute)
Syugo Hayashi (Meteorological Research Institute)
Satoru Tsunomura (Meteorological Research Institute)Takeshi Morimoto (Kinki Univ.)
Tomoo Ushio (Osaka Univ.)

VI. Meeting Presentations by Non-Members
As a general rule, those who are not members of the Meteorological Society ofJapan (MSJ) are not allowed to give presentations at MSJ meetings. However, we
recognize that some foreign researchers on short stays or researchers from otheracademic disciplines may wish to give presentations at MSJ meetings. For this reason,
the Committee on the Spring and Autumn Meeting Oversight allows non-members togive presentations exclusively in the following cases:
1. A non-member is allowed to give a presentation if it is co-authored by an MSJ
member. (Make sure that the name and affiliation of the co-author are indicated on
the abstract.)
2. A presentation by a non-member in a special topic session is allowed at thediscretion of the session convener.
The Committee on the Spring and Autumn Meeting Oversight urges those who
intend to present at MSJ meetings on an ongoing basis to become MSJ members.

VII. Support for Workshops

The Committee on the Spring and Autumn Meeting Oversight will support, as best
as it can, workshops that are independently conducted by MSJ members immediately
before, during, and immediately after the meeting. To qualify for this support, theworkshop must be open to all MSJ members. If you wish to receive support for yourworkshop, please send in your application to the Committee on the Spring and Autumn
Meeting Oversight (E-mail:) with the following

information:
Required information:

1. Name and topic of the workshop
2. Contact information for the representative
3. Requested time, date, and venue
4. Expected number of participants
5. Requested support (e.g., facilities, equipment)

Deadline: Tuesday, February 2, 2016

VIII. Child-Care Support during the Meeting
The meeting executive committee is currently considering subsidizing part of thechild-care cost. If you would like to request a child-care support for the usage ofchild-care facilities, please contact Katsushige Kitazawa by email or by phone (seebelow). The deadline for inquiries is Thursday, April 14.
Contact Name: Katsushige Kitazawa (Japan Meteorological Agency)
Email:
IX. The Career Explorer Logo
1. Objective of the Career Explorer Logo
In recent years, career development among young researchers has become an
important social issue. In order to address this issue, MSJ decided to introduce the useof “Career Explorer Logo” during the 2009 Autumn Meeting, with the explicit purpose of
supporting job search and recruiting activities among the MSJ members.
2. Career Explorer Illustration

By displaying the “Career Explorer Logo” in your proceedings manuscript orpresentation materials, you can inform other MSJ members that you are currently
seeking employment opportunities. Electronic versions of the illustration in both colorand black-and-white are available on the MSJ homepage.
3. How to use the Logo
When postdoctoral researchers, students, or any other Society members who areseeking employment opportunities give presentations, they may use the “Career
Explorer Logo” in their proceedings manuscript and/or presentation materials.
1. Proceedings manuscript: Insert the Logo to the left of the title of yourpresentation. Please make sure that the Logo is confined to its approved areaon the page.
2. Oral presentation: Display the Logo in any highly visible location on thepresentation material.
3. Poster presentation: Display the Logo in a highly visible location near the title ofyour presentation.

4. Caution against misuse of the Logo
1. The Logo can only be used in and for the lecture sessions hosted by MSJ andits members.
2. Refrain from any questions associated with the Logo during oral presentations.
3. The presenter takes full responsibility for the use of the Logo. MSJ is not
responsible for any benefits or difficulties that might result from the use of theLogo.
4. The use of the Logo is not allowed outside the appropriateness and the purposeof its intent, as defined by the Society.

X. Recruiting Booths
The Meteorological Society of Japan is introducing “recruiting booths” at meetingsites. This effort is intended to support career development of young researchers andresearchers on fixed-term contracts. More specifically, the introduction of these
recruiting booths is aimed at providing opportunities for MSJ members such as graduate
student members and young researcher members on fixed-term contracts to findappropriate positions in the private sector. Recruiters from private corporations whocame forward to participate in this program will be present for direct informationexchange. No advance sign-up is required to attend the recruiting booth sessions.
The names of the participating corporations will be included in the meeting
program.

Meteorological Society of Japan
Rules and Regulations for Presentations at Spring and Autumn Meetings
The Committee on the Spring and Autumn Meeting Oversight
Meteorological Society of Japan
1. Purpose of the Meetings
1.1 The Meteorological Society of Japan (MSJ) organizes MSJ Meetings twice a year, in
spring and autumn, in order to promote and make progress on meteorologicalresearch, and to contribute to the general advancement of science. At thesemeetings, workshops and presentation sessions on meteorology are held.
2. Registration for the Meetings
2.1 Those who intend to give oral or poster presentations at the meeting (including
guest speakers) are required to register their personal information through themeeting website, complete the conference registration, and make payment for theregistration fee in advance.
2.2 In order to give presentations (oral and/or poster) at the meeting, all individuals
other than guest speakers are required to submit an abstract, which needs to beapproved by the Committee on the Spring and Autumn Meeting Oversight.
2.3 Registration of personal information and registration for the meeting are to becompleted by the registrant. Contact information at which the registrant can bereached needs to be provided, and not that of a representative. Depending on thecircumstances, the Committee on the Spring and Autumn Meeting Oversight may
need to contact the registrants for inquiries. Registration by a representative of theregistrant is permitted only under exceptional circumstances in which registration by
the registrant is difficult, such as: 1) registration from abroad, 2) registration for a
foreign researcher, and/or 3) no access to available internet.
3. Abstract Preparation
3.1 As for the abstract formatting and other related matters, the information in themeeting announcement (posted on the meeting website) is to be followed.
4. Copyright Transfer
4.1 Copyright of the submitted abstract is transferred to the Meteorological Society ofJapan, based on the decision that was taken by the Executive Committee of the
Meteorological Society of Japan on January 29, 2013: “On reinforcement of
copyright transfer for publications by the Meteorological Society of Japan”.
5. Abstract Submission
5.1 The presenter is responsible for submitting his or her abstract by the designateddate. The presenter must gain the approval of his or her co-authors before
submitting an abstract. Abstract submission by a representative of the presenter ispermitted only under exceptional circumstances in which submission by thepresenter is not feasible, such as submission from abroad or by a foreign researcher.
Finally, if a submission is made by a representative without the consent of thepresenter, the abstract will not be accepted.
5.2 The maximum number of presentations allowed for each registered participant is 2
(including invited lectures).
6. Review
6.1 The Committee on the Spring and Autumn Meeting Oversight uses a peer review
process to decide on the acceptance or rejection of submitted abstracts. Acceptanceor rejection of the submitted abstracts is at the discretion of the Committee on the
Spring and Autumn Meeting Oversight. If the Committee on the Spring and Autumn
Meeting Oversight determines that the content of the abstract is inappropriate forpresentation at the meeting for any reason including those listed below, theCommittee reserves the right to reject the abstract.

1. The content of the presentation is plagiarized from the research results of others.
2. The format of the abstract deviates significantly from the specified format.
3. The content of the presentation is inappropriate from the perspective of social
ethics.
4. The content of the presentation defames specific individuals or organizations.
5. The abstract submission is made for a purpose that deviates from the objective of
the meeting.
6. The content of the presentation is not well suited for the purpose of the meeting.
6.2 The Committee on the Spring and Autumn Meeting Oversight will determine theformat of the presentation (oral or poster), while taking into consideration therequest of the presenter.
6.3 If the Committee on the Spring and Autumn Meeting Oversight rejects a submitted
abstract, the Committee will notify the submitter of its decision along with thereasons for the rejection. In this case, the registration fee (or the difference in fee
which arises from the resulting change in participation classification) will be
refunded.
6.4 If the submitter disagrees with the reasons for the rejection of the submitted abstract,
the submitter is entitled to only one petition for re-examination of the rejected
abstract.
7. Re-Examination
7.1 When petitioning for re-examination of a rejected abstract, please submit thefollowing information to the office of the Committee on the Spring and Autumn
Meeting Oversight: the name and contact information of the petitioner, thepresentation title, the author name(s), and a statement for the reasons the petitioner
believes that the abstract should be re-examined (the format of the petition is left tothe discretion of the petitioner).
7.2 Petitions for abstract re-examination are to be submitted by mail and need to bereceived at the office of the Committee on the Spring and Autumn Meeting Oversightwithin 7 days, including the day the notification of the rejection of the abstract wasreceived by the presenter.
7.3 When petitioning for re-examination of a rejected abstract, any modification of theabstract is not permitted. The Committee on the Spring and Autumn Meeting
Oversight will conduct a re-examination procedure and notify the petitioner of theresult of the re-examination (acceptance / rejection).

8. Modification and Cancellation of an Accepted Abstract
8.1 No modification to the presentation format, the presentation title, or the content of an
abstract is allowed after its acceptance.
8.2 If the cancellation of a scheduled presentation is necessary due to unavoidable
circumstances such as illness, a cancellation request needs to be madeimmediately to the Committee on the Spring and Autumn Meeting Oversight. Whenthe presentation is cancelled, the registration fee will not be refunded.