Guidelines for the submission of dissertation(for the doctoral program and the doctoral degree by dissertation)

Graduate School of Natural Science and Technology
Kanazawa University
This guideline is to explain the submission procedure of dissertation (for the doctoral program(KOU) and the doctoral degree by dissertation (OTSU)).
If you have any questions, do not hesitate to contact the Graduate School Affairs Section (check thecontact information on page 6.)
1. Dissertation review process
The doctorate is conferred after the following procedures:
Regarding the specific schedule of deadlines for each procedure, check the following URL;
http://www.nst.kanazawa-u.ac.jp/doctor/gakui.html(1) Application for advancement to candidacy (submission of documents)※Refer to page 2(2) Setting up a dissertation review panel(3) Doctoral dissertation review
As per the decision of the dissertation review panel, an oral interview may be conducted.
Graduate school faculty can read the dissertation. The dissertation index (Form2 on page2)
and the dissertation summary (Form4 on page 2) is sent to the members of the board ofrepresentatives of the graduate school.
(4) Oral defense presentationThe oral defense presentation is open to all faculty and students in the graduate school.
(5) Conferring of doctoral degrees
Doctoral degrees are conferred in March and September.
(6) The dissertation including the dissertation summary and the summary of review will be
published online.

12. Documents required for application and submission procedure.
When applying for the doctorate, use the specified format on the website on the previous page.
The application deadline will be posted on the website.
※Note; Each File which you attach to e-mail must be locked with passcode. The passcode must
be notified by separate e-mail.
≪Documents to be submitted before the application deadline≫
Documents to be submitted
Notes
How to submit
KOU：Application for degree
OTSU ： Application for
doctorate

Form 1Dissertation
Reference theses
Sub-theses
Dissertation index
Curriculum vitae
Dissertation summary
Dissertation abstract
Letter of acceptance(if applicable)

For review
Reprint of original paper

Certificate of employment as a
researcher
Enrollment certificate of doctor
courseOfficial transcript of doctoral
programFee payment receipt for
dissertation review(if applicable)

Submit PDF files by e-mailattachment
The file shall be named as“(File’s name) (Applicant’sname)”

Form 2Form 3Form 4

KOU/OTSU

See page 5(8)Form 5※Only for the person
applying to Div. of Material
ChemistryandDiv. of
Natural System.
Form 6

Submit 1 printed
document

Submit 1 printed
document

Only forOTSU

Pay the fee at a bank, andsubmit a slip for submission≪Documents to be submitted within a month from the doctoral degree conferment≫※See page6 for the details.
Documents to be submitted

ApplicantNotes

How to submit

Dissertation
Dissertation abstract
Doctoral thesis submission
form

Specified form (available bydownloading from website)

Application fordeferment of dissertation
online publication (ifapplicable)

Specified form (available bydownloading from website)

Submit a PDF file of the
final edition by e-mailattachment
Submit a EXCEL file(specified form) by e-mailattachment

Submit 1 copy in print
form
Submit a PDF file bye-mail attachment

Summary of the dissertation
to publish in lieu of the whole
text of the dissertation.
(if applicable)

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Applicant

KOU/OTSU3. Submission guidelines(1) Application for degree（KOU），Application for doctorate （OTSU） Form 1
1. Use Japanese style block print for Japanese, and Roman block letters for European languages.
2. Regarding the name of degree, select one thing and mark the check in the appropriate box.
(2) Dissertation
1. The dissertation must be written in Japanese or English. In the case of exceptional reasons,please contact us in advance. See page 6, No4.
2. A4-size format (210×297 mm) must be used and the text must be written horizontally along
vertical direction.
3. Please write the dissertation in Microsoft Word.
4. Follow the provided example below to prepare a front cover.
5. Please insert the table of contents preceding the main text of the dissertation.
Book cover(OTSU)Book cover(KOU)
Dissertation

Dissertation

Title

Title

Graduate School of
Natural Science & Technology
Kanazawa University

Graduate School of
Natural Science & Technology
Kanazawa University

Division of XXXXXX

Student ID No.(ten figures)：
Name:
Chief advisor:

Name:
Year and Month of Submission:

Year and Month of Submission:(3) Reference theses
Reference theses are theses that are already published or that are scheduled to be published,and serve as the basis for the dissertation.
1. Submit digital data (PDF file) of the reference theses.
2. In case the reference theses are not yet published, submit digital data of manuscripts orproofs, and a formal statement or a screenshot of the email message to prove that thereference theses are scheduled to be published.
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(4) Sub-theses
All other important theses except the reference theses are called sub-theses. Sub-theses, like
Reference theses, are theses that are already published or that are scheduled to be published.
1. Applicants are allowed to list sub-theses in the dissertation index.
2. Submit digital data (PDF file) of sub-theses.
(5) Dissertation index (Form 2)
1. Follow the format shown on Form 2 (one page, single side only).
2. Please submit a PDF file.
3. Pay attention to the instructions on Form 2 when filling out the form.
(6) Curriculum Vitae (Form 3)
1. Submit with digital data (PDF file).
2. Fill in your name as it is written on your passport. Also, refer to the notes on Form 3.
3. Provide your current address in detail (include apartment room number, if applicable).
4. Provide your academic record from high school up to your current research program. Make
sure to correctly describe the faculty, department, research program, date of enrollment andgraduation, and post-graduate studies, etc.
【Example】
・2019, April: Division of Mechanical Science and Engineering, Graduate School of
Natural Science and Technology, Kanazawa University, Japan: Enrolment
・2022, March: Division of Mechanical Science and Engineering, Graduate School of
Natural Science and Technology, Kanazawa University, Japan: Expectedgraduation
5. Regarding your employment record, specify the place of work, type of work, and period ofemployment in chronological order. Regarding your current profession, write up to thepresent at the end.
6. In the research record column, note items as below if applicable.
* Academic association memberships* Research topics* Collaborate research* Practical training* Academic research* Grant for academic research* Academic research in any laboratories/companies, etc.
(7) Dissertation summary (Form 4)
The dissertation summary is distributed for review to the members of various boards in thegraduate school.
1. Following the format shown on Form 4, please submit a digital data (PDF file).
2. The dissertation summary must be written in English.
3.The dissertation summary must be written from 800 words to 1600 words including figures
and tables. Form 4 must be submitted with four pages on A4-size paper with horizontal
writing style (from left to right), positioning it vertically long.
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(8) Dissertation abstract (Form is optional)
1. Please submit it with an A4-size digital data (PDF file) in horizontal writing style,positioning it vertically long.
2. Write the title of dissertation (adding English title in the case that the original title iswritten in Japanese), affiliation (only KOU), and author’s name on the first page.
3. Write the abstract in English (about 200 words) on the second page before the main text ofthe dissertation.
4. The dissertation abstract should be written ten pages including figures and tables.
(9) Letter of acceptance（Form5）This is required only for the person applying to Div. of Material Chemistry and Div. ofNatural System.
In the case of that the applicant is not the first author of reference theses, the applicant isrequired to receive and submit an acceptance letter (form 5) from either the correspondence
author, the first author, or the equivalent person with his/her signature on it for the purposeof confirmation regarding that; ①The thesis will be used as a reference thesis of the doctoral
dissertation, ②The thesis have not been and will never be used by other authors forapplication for advancement to candidacy.
(10) Enrollment certificate and Official transcript of doctoral program (Only for OTSU)
Verification is to be submitted by those who have been registered as doctoral students forthe designated period of time, and who have been awarded the designated number of credits
before leaving the university.
(11) Dissertation review application fee payment receipt (Only for OTSU)
Please contact the Graduate School Affairs Section in the Science and Engineering
Administration Department by e-mail before submitting a dissertation. (Refer to 4.
“Submission/Contact address” on the next page.)
The processing fee for dissertation review is non-refundable.
Method of payment: Provide the necessary information on the attached payment slip andpay at any bank except for Japan Post Bank with wire transfer. After payment, confirm thatthe bank seal is on the payment receipt, then attach the receipt to the reverse side of theapplication for doctorate (Form 1) upon submission. Be sure to keep the bank“acknowledgement”.
(1) Be aware of that bank counters are usually open until 3 p.m., and closed on weekends
and holidays.
(2) Payment of the application fee via ATM, mobile phone, or personal computer (onlinebanking system) cannot be accepted.
5(3) The application fee is not required if the dissertation is submitted within a year fromleaving the graduate school.

4. Submission/Contact address
Submit required documents to the following address;Graduate School Affairs Section
Science and Engineering Administration Department
Kanazawa University
E-mail: rikyo1@adm.kanazawa-u.ac.jp(This address is exclusively used for degree dissertation submission.)* Allow sufficient time to check all necessary documents prior to the application deadline.
* Write the subject field of e-mail message as below when you submit the documents by e-mailattachment.
For KOU(Division/Full name) Submission of dissertation
For OTSU(OTSU/Full name) Submission of dissertation* If a file size is over 5MB, send it through separate e-mails or appropriate online file transmission
services, one of which is available at the Acanthus Portal. In the former case, add serial number
to the subject such as “1/3，2/3，3/3”. In case of having trouble sending data, do not hesitate tocontact Academic Affairs Section.
* Please contact us as soon as possible if you do not receive an acknowledgement email from us
within the next business day (except for weekends and national holidays).
* Overdue submission of dissertations shall not be accepted by any means.

Documents to be submitted within a month from the doctoral degree conferment
We will send an e-mail to those who have been selected to obtain a degree, requesting them tosubmit the application by the designated deadline.
＜Dissertation＞
Submit a PDF file of the final version. The file name of the final version should be as follows.
“Full-N-student ID (ten figures) -surname- firstname.pdf”
If the full text of the dissertation cannot be published online due to an inevitable reason, theapplicant should submit the following documents and data in addition to your dissertation data.
➀ “Application for deferment of dissertation online publication” （Submit 1 printed document）
A possible date of publication shall be set within 2 years from the doctoral degree conferment.
In addition, submit the summary in lieu of the whole text of the dissertation. Moreover, in the caseof that there is a need of further extension of the original possible date of publication, it is required6

to set a new possible date of publication by a month before the original date. Submit “Application
for deferment period extension (can be downloaded from the website)”➁ “Summary of the dissertation to publish in lieu of the whole text of the dissertation.”（Submita PDF file of the final version by e-mail）
The summary shall include information regarding purpose, methods, experiment/analysis, andconclusion/review so as to overview entire dissertation. (As long as it meets these criteria, thedissertation abstract is acceptable.)
Submit a PDF file of the final version. The file name of the final version should be as follows.
“Outline-N-student ID (ten figures)-surname-firstname.pdf”※Even in the above case, submission of the final version of the dissertation is necessary because
the whole text of the dissertation will be available corresponding to each request.
＜Dissertation Abstract＞
Submit a digital data (PDF file) of the final version. The file name of the final version should be asfollows.
“Abstract-N-student ID (ten figures)-surname-firstname.pdf”＜Doctoral Thesis Submission Form＞
Fill the necessary information in specified items (bold flames) and submit a digital data (EXCELfile). The file name should be as follows.
“Data-N-student ID (ten figures)-surname-firstname.xls”

Apply since October 2022

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