Instruction to Applicants for the Oral Presentations
The Agricultural Economics Society of Japan Annual Conference 2022
(Ryukoku University, Online Conference)
This is the submission instruction for the oral presentations to be presented in English during the Online meeting hosted by
Ryukoku University. Applicants are required to submit their documents in accordance with the instructions below.

1. Notes(1) All presentations in this conference are oral presentation. There is no poster presentation.
(2) An applicant cannot be the first author of more than one oral presentations.
(3) Three documents have to be prepared for the application: 1) Presentation application form, 2) Abstract of thepresentation, and 3) Manuscript. The application form and the templates for abstract and manuscript can be downloaded
from the website of AESJ, the Agricultural Economics Society of Japan. The manuscript must be of enough quality to
be submitted to the journal. An incompletely written manuscript is not acceptable for submission.
(4) Oral presentation sessions will be held online via Zoom on the second day of the conference (Sunday, March 27, 2022).

2. Documents for submission
Please make three separate files for submission such as:a) Application form of oral presentation (Excel file): Fill up “Application Form.”b) Abstract of the presentation (1 page. Word file): Use “Template for Abstract.” See Sheets 1, 2, and 3 attached tothe end of this document.
c) Manuscript (4-6 pages. PDF smaller than 5MB): Use “Template for Manuscript.
The formats and templates of these documents are available on the website of AESJ.

3. Preparation of the “Application form of oral presentation”(1) Application requirements
The first author and the corresponding author must be member(s) of AESJ at the time of presentation and have paid
their membership fees for the current business year (April 2021 – March 2022). Non-members are required to become
members immediately, at the latest by January 2022.
(2) First and corresponding authors
The first author is the presenter and listed in the first row of the application form. The corresponding author takes
responsibility for the contact with AESJ. The first and corresponding authors are requested to put their membershipnumbers on the application form. Put a marker * after the name of the corresponding author. The corresponding author
should be responsible for the inquiries from the readers.
(3) Category for the presentation
Choose an appropriate category from the list in application form. An applicant can select up to 2 categories by showing
the 1st choice and the second. The category allotted finally by the secretariat may be different from the one initially1chosen by the applicant due to balancing the overall schedule.

4. Preparation of the abstract of the presentation
Please prepare one page of abstract by using “Template for Abstract.”

5. Preparation of the manuscript
First, please prepare the manuscript in four to six pages by using “Template for Manuscript.” Then generate a PDF of yourmanuscript. The file size of PDF should be 5 Mbytes or less.

6. The file names of the documentsa) If the applicant is a member of AESJ, he/she is required to name the files of documents as
Application form for oral presentation:

K_membershipID(Name)_a

Abstract of the presentation:

K_membershipID(Name)_s

Manuscript:

K_membershipID(Name)_pExample) Member (Mr. NOKEI Taro [Membership ID: 031-222-3333]) is required to name the files as
Application form for oral presentation:

K_0312223333(NOKEI Taro)_aAbstract of the presentation:

K_0312223333(NOKEI Taro)_s

Manuscript:

K_0312223333(NOKEI Taro)_ab) If the applicant is not yet a member of AESJ, he/she is required to name the files of documents as
Application form for oral presentation:

K_031(Name)_a

Abstract of the presentation:

K_031(Name)_s

Manuscript:

K_031(Name)_pExample) Non-member (Mr. NOKEI Taro) is required to name the files as
Application form for oral presentation:

K_031(NOKEI Taro)_a

Abstract of the presentation:

K_031(NOKEI Taro)_s

Manuscript:

K_031(NOKEI Taro)_a7. Application for oral presentation and submission of files
It is necessary for an applicant to complete the application procedure at the “special website for the annual conference.”
The application period is from Wednesday, December 1st, 2021 to Monday, December 13th, 2021 (17:00 Japan time.)(The following procedure is described in detail in “Manual for the Special Website for the Annual Conference” withscreen examples. Please refer to it as well.)(1) First, compress the three files [a) application form (Excel), b) abstract (word), and c) manuscript (PDF)] into one zip
file. The zip file should be 5 Mbytes or less.
(2) Click the banner of the "special website for the annual conference" on the website of AESJ. Then you can access the" special website for the annual conference."(3) On the " special website for the annual conference", first decide your ID (email address) and password and create2

your "personal account". After that, use this ID and password to log in to the " special website for the annualconference."(4) After logging in, please apply for your presentation on the page of "Application for an oral presentation." At thistime, please upload the aforementioned zip file.
4) An applicant for a presentation should complete the registration of participation and payment of the participation feeby January 31 (Monday) on the "Conference Registration" page on the same website. If the applicant does not registerfor participation and pay the participation fee, he/she will not be able to give your presentation. The applicant need topay the annual membership fee for FY2021 by January 31, 2022 as well.

8. Adoption of application
The schedule for the oral presentations will be posted on the website of AESJ by the middle of February, 2022. Pleasecheck this schedule to see if your presentation has been adopted.

9. Outline of presentation(1) Each presentation will be allocated for 25 minutes; 17 minutes for speech, 7 minutes for Q/A session, and 1 minute forchanging presenters. However, there is a possibility that the presentation time period is changed according to the numberof overall presentations. Time allocation in a presentation is as follows:
Each presentation is allocated for 25 minutes: 17 minutes for speech, 7 minutes for Question and Answer session, and1 minute for changing presenter. The first bell rings when 15 minutes have passed. The second bell rings when 17
minutes have passed as a signal for the end of the speech. The third bell rings when 24 minutes have passed as a signal
for the end of the whole presentation.
(2) Presenters must strictly adhere to the time allocated to your presentations. The presentation should start 1 minute after
the previous one finished. The chair is going to provide a warning when the presentation is not running on time.
Presenters may not be entitled to submit to Japanese Journal of Agricultural Economics (JJAE) as “Research Letters”
when they disobey the chairs’ directions and/or make presentations inappropriately.
(3) Presentations are conducted online using Zoom. Those who have registered to participate in the conference will be able
to browse the "Conference Program" page of the "Special Site for the Conference" at a later date. On the day of thepresentation, you can enter the Zoom meeting room from this " Conference Program" page.
(4) A presenter will use Zoom's screen sharing function to show his/her hand materials (slides, etc.). Please practice andget used to it so that you can give a presentation using Zoom smoothly.
(5) It is not necessary to submit the presentation file in advance. If you want to distribute materials to the participants,
please use the file attachment function of chat in Zoom or prepare for file sharing from cloud storage such as Google
drive and show the URL to the participants in the same way.

10. Submission for publication(1) After the presentations at the conference, the authors can submit their presented papers (4-6 pages) for publicationconsideration in the category of the “Research Letters” in Japanese Journal of Agricultural Economics (JJAE). The
comments and suggestions offered during the presentations have to be incorporated in your manuscripts. The3

manuscripts will be peer-reviewed and the qualified manuscripts are to be accepted for publication.
(2) In order to submit to JJAE, both the first and corresponding authors should be members of AESJ in the FY2021.
(3) The manuscripts are required to be proofread by native speakers prior to submission.
(4) Send your manuscript by e-mail to The Editorial Office of the Journal of Rural Economics (Nogyo Keizai Kenkyu) inthe Center for Academic Publications Japan. The deadline of submission will be June 1, 2022. More detailed
information will be posted on the website of AESJ soon after the conference.
(5) A submission fee of 5,000 yen must be paid when submitting your manuscript. A submitted manuscript for publicationconsideration in JJAE is charged as follows:
4 pages 20,000 yen;
5 pages 30,000 yen;
6 pages 50,000 yen.

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[Sheet 1] Instruction for writing the abstract of the presentation (for oral presentation)
1. Writing style(1) A4 size horizontal pattern (1 page). 42 characters x 45 lines.
(2) Leave the left and right margins 30mm, top and bottom margins 25mm according to the example provided.
(3) Figures/tables must also be included within the same layout.
2. Layout(1) Title (Centered, Times New Roman, bold, 14 point). In case of using more than two lines, move one line below.
(2) In case of a subtitle, continue after the title the same way but separated by “ : ” at the beginning of the subtitle.
(3) Leave one-line blank.
(4) Author’s name (Centered, Times New Roman, bold, 10.5 point). After the name of author, add superscript numberfor each different affiliation. If the authors are more than two, divide by comma and continue horizontally. Add *mark after the number for the corresponding author.
(5) Affiliation (Centered, Times New Roman, 10.5 point). Add superscript number before affiliation. If the affiliations
are more than two, divide by comma and continue horizontally.
(6) Corresponding author (Times New Roman, 10.5 point). After the corresponding author marker *, write down thee-mail address of the corresponding author’s.
(7) Leave one-line blank.
(8) Text (Times New Roman, 10.5 point).
Note: It is required to use the template for ‘Abstract of the presentation.’5

[Sheet 2] Layout example for the abstract (Select flame for A4 size paper)

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[Sheet 3] Example of the abstract based on the template7