Request for Quotation
Consumables Feeder

ABOUT TME
Transfer Multisort Elektronik sp. z o.o. (“TME”, “the Ordering Party”) is a multi-generational family
company established in 1990. For more than 30 years, we have been growing and gaining experiencein new markets to become one of the fastest growing distributors of electric and electronic
components, workshop equipment and industrial automation solutions.
TME operates on the global market but remains a family-run business.

MINISTRY OF STATE ASSETS PROGRAMMEThis Request for Quotation is published in connection with an investment project planned by TME, forwhich TME intends to apply for funding under Measure A2.1.1 – Investments in support of robotisationand digitisation in enterprises, a component of the Polish Recovery and Resilience Plan (RRP). The
investment project is to involve the implementation of solutions contributing to digital transformation,in particular projects related to robotisation, artificial intelligence or digitisation of processes,
technologies, products or services.
For more details, visit: https://www.gov.pl/web/aktywa-panstwowe/inwestycje-wspierajacerobotyzacje-i-cyfryzacje-w-przedsiebiorstwach--tryb-konkursowy

PROJECT INFORMATION:
The growing number of products offered is the main factor thanks to which TME has managed toachieve its strategic objectives, i.e. to increase its turnover and expand its business into new global
markets. Hence it has implemented the CLR 1 (Rzgów Logistics Centre 1) project, whose main aim is tocreate new storage space to further expand TME product portfolio.
Within the framework of the project, an automatic high-storage warehouse with a manual andautomatic order picking areas with universal picking stations will be constructed.

1. DESCRIPTION OF THE SUBJECT MATTER OF THE CONTRACT
1. The Bidder will ensure the delivery, installation, and commissioning of Consumables Feeder,including the necessary software and documentation.
The Consumables Feeder will be installed in the Universal Picking Stations (USW) area.
The Consumables Feeder is to be designed to handle totes moving along conveyors by placing
various types of ziploc bags (consumables) in them.
For the detailed specification of the required equipment properties, features andfunctionalities, see Appendix 1 “Technical Requirements - Consumables Feeder”.
2. The Consumables Feeders will be installed in the TME Logistics Centre, at ul. Nasienna 4,Gospodarz, 95-030 Rzgów , Poland.
3. Consumables Feeder’s CPV code:- 30179000-4 Label dispensers- 42000000-6 Industrial machinery- 30173000-2 Label applying machines
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- 42921320-7 Packaging machines- 42993200 Dosing plant
4. Definitions:a) Consumables Feeder (“Feeder”) – a machine which picks consumables, i.e. ziploc bags,
from dispensers, attaches labels to the bags and places a counted number of bags in totes.
The Feeder can be equipped to dispense two (or more) types of ziploc bags from thecatalogue of five possible types.
b) Tote – a standardised container with the dimensions of 600x400x170 [mm] ±manufacturing tolerance, transferred by conveyors and participating in the stored material
exchange process.

2. CONDITIONS FOR PARTICIPATION IN THE PROCEDURE
1. The Bidder will submit only one offer in response to the Request for Quotation (no subsequent
modification of a submitted bid is possible) until the deadline and to the email addresses thatare stated below.
2. The bid will include at least:− identification of the Bidder, the Ordering Party and the bidding procedure;− the price quote (including DDP delivery), system unloading, installation andcommissioning;− terms of payment;− information related to the criteria for evaluating offers and describing the subject
matter of the contract.
3. Together with their offer, the Bidder will submit a declaration stating that the submitted offer
conforms to all requirements described in the Appendix “Technical Requirements:Consumables Feeder”.
4. Together with their offer, the Bidder will submit a declaration stating that they have theequipment-related and organisational potential, as well as personnel with the skills andexperience necessary to perform the contract in a correct and timely manner.
5. Together with their offer, the Bidder will submit a declaration stating that their financial
situation makes it possible to perform the contract in a correct and timely manner.
6. Together with their offer, the Bidder will submit a declaration stating that they have no
personal or capital links with the Ordering Party.
7. The Bidder will declare to provide at least a 12-month warranty for the subject matter of thecontract.
8. The Bidder will comply with the delivery date specified in this request for quotation.
9. The contractor selection rules resulting from the “Competitive bidding principle” (PL: „Zasadakonkurencyjności”) published at: https://www.gov.pl/web/aktywa-panstwowe/inwestycjewspierajace-robotyzacje-i-cyfryzacje-w-przedsiebiorstwach--tryb-konkursowy (Appendix 6 published on the same website) must be accepted.
As per section 7 and Measure A2.1.1 – Investments in support of robotisation and digitisationin enterprises, a component of the Polish Recovery and Resilience Plan (RRP), Transfer
Multisort Elektronik is obliged to provide information on the bid price, the contractor andwinning bidder’s registered office. This data will be made publicly available after the contract
is granted and the contractor is selected.
Offers that do not meet all of the above-mentioned conditions for participation will be rejected, i.e.
they will not be taken into account during further stages of the procedure.

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3. CRITERIA FOR BID EVALUATION AND AWARDING POINTS
Offers that meet all the requirements contained in the description of the subject matter of the contract
and the conditions for participation will be evaluated according to the criteria described in detail in
Appendix “Evaluation File – Consumables Feeder”.

4. DEADLINE FOR AND METHOD OF SUBMITTING OFFERS
1. A complete bid, along with all necessary appendixes, must be e-mailed to the three email
addresses provided in chapter 10.
2. Starting from the bidding procedure announcement date, the deadline for submitting offers forthe scope specified in the Request for Proposal is 30 calendar days, i.e. the offers must besubmitted by 23.02.2024 year, at. 11:59 p.m.
3. TME reserves the right to extend the bid submission deadline, in particular in case it becomes
necessary to amend this Request for Quotation. Information regarding any changes in the bid
submission deadline will each time be published on the TME website where this Request for
Proposal has been published.
4. Any offers submitted after the deadline expires will not be taken into account.

5. INFORMATION ON THE POSSIBILITY TO SUBMIT PARTIAL OFFERS
No partial bids will be accepted.

6. INFORMATION ON PLANNED SUPPLEMENTARY CONTRACTS
TME provides for the possibility of concluding supplementary contracts. Supplementary contracts may
result from amendments to the contract resulting from the necessity to adapt the subject matter ofthe contract to changes resulting from the national or EU law, or to adapt it to changes in the standards
or directives listed in the technical requirements (a relevant Appendix will be made available after theNDA is concluded). The permissible scope of supplementary contracts may include partial replacementof the machinery, equipment or installations supplied, or increase in the scope of supply, or extensionof the existing installations, if a change of the Contractor would involve purchasing machinery,equipment or installations with different technical characteristics, which would result in technicalincompatibility or disproportionately significant technical difficulties related to operation andmaintenance of such machinery, equipment or installations. If applicable, supplementary contracts will
be completed within 3 years of the contract conclusion date, and their value will not exceed 50% of
the initial contract amount.

7. CONTRACT PERFORMANCE DATE
Planned deadline for the completion of the mechanical installation of the feeder: 28.08.2024.

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8. MATERIAL TERMS AND CONDITIONS OF THE CONTRACT AND
CONDITIONS FOR AMENDING SUCH TERMS AND CONDITIONS
Material terms of the contract:
1. Use of materials and equipment satisfying relevant quality-related requirements to guarantee
correct workmanship and feeder operation.
2. The Contractor is required to hold a valid civil liability insurance (OC) for their business activity,
whose scope includes the works performed. The sum insured must not be lower than the total
contract value.
3. The Contractor will perform the entire contract not later than on the final deadline indicatedin the request for quotation.
4. The contract will be drafted under Polish law.
5. The Contractor will secure the works performance site as required. The Contractor isresponsible for removal/disposal of the generated waste and for maintaining order on theworks performance site.
6. Works performed by the Contractor must be coordinated with the warehouse operations.
7. Works must be coordinated and performed in line with the applicable OHS regulations.
8. If payment terms are suggested from which it arises that TME should pay a part of theremuneration before the feeder is delivered and its ownership is transferred to the ordering
party, a bank guarantee for this amount will be provided.
9. The Contractor will undertake to perform the subject matter of the contract using the labour
force, equipment and materials provided by the Contractor and necessary to perform all theworks included in the subject matter of the contract.
10. The Contractor will supply goods in line with the DDP delivery conditions (Incoterms 2020),
unload them and transfer to the installation site using Contractor’s own means.
11. A signed statement regarding the acceptance of electronic invoices will be required.
12. After the parties sign the acceptance report confirming the lack of significant defects, theContractor bears the risk of damage, destruction or loss of the feeder (or its part) .
13. The Ordering Party will be authorised to conduct inspections in the Contractor’s facility.
14. The Contractor will perform installation works included in the contract and participate inacceptance procedures on business days (i.e. Monday to Friday, excluding public holidays)
between 8:00 a.m. and 4:00 p.m. Contractor's performance of installation works outside thedays and/or times described in the previous sentence each time requires the Ordering Party’s
prior approval.
15. While performing the subject matter of the contract, the Contractor has the right to engage
subcontractors only after informing the Ordering Party of this fact in writing.
16. The Ordering Party declares that a monitoring system is in place in their facility where thefeeder is to be installed.
17. Within the framework of the remuneration indicated in the contract, the Contractor willconduct training for the Ordering Party’s personnel.
18. The Contractor acknowledges the fact that an external auditor selected by the Ordering Party
will verify whether the feeder is compliant with the requirements resulting from all relevantlaws as well as standards applicable to the subject matter of the contract. If the external
auditor detects any non-conformances within this scope, the Contractor will be required torectify them immediately.
19. The acceptance report confirming the lack of significant defects will constitute the basis forthe parties to settle the remuneration for all the works performed.
20. The feeder supplied will be free from physical and legal defects.

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5/7Conditions for amending the material terms and conditions of the contract:
The material terms and conditions of the contract indicated above can be amended prior to theconclusion of the contract. A suggested amendment to the material terms and conditions of thecontract must be included in the bid submitted and accepted by both parties. However, no amendment
to the material terms and conditions can include changes to the scope of the contract and other terms
and conditions the modification of which would be contrary to the competitive bidding principle. If thematerial terms and conditions of the contract are amended before the bid submission deadline,
relevant information will be published on the TME website where this request for quotation has been
published.
TME will not admit any amendments to the material terms and conditions of the contract after thecontract has been concluded.

9. CONDITIONS FOR POSSIBLE WITHDRAWAL FROM THE CONTRACT
1.
2.
3.
4.

Failure to provide the required documents.
Bidder’s bankruptcy or restructuring.
Identifying reasons to believe that the Bidder has capital or personal links with TME.
Disclosure of circumstances indicating that an offer has been submitted by an entity that does
not meet the conditions for participation in the bidding procedure.
5. Information provided in the technical documentation does not conform with the facts.
6. Occurrence of other circumstances, unforeseen at the time of publication of this Request,
beyond the control of TME, and making the conclusion of the contract unjustifiable.

10. CONTACT
Any questions or doubts regarding the procedure should be emailed to the project team members
listed below before the offer is submitted, but not later than 5 calendar days before the submission
deadline:
1. Piotr Rożniata-Brendel, Strategic Procurement Department, p.rozniata-brendel@tme.pl,+ 48 505-809-991;
2. Rafał Bonecki, Department of Warehousing Technology Implementation and Development,r.bonecki@tme.pl, +48 571-038-351;
3. Marek Błaźniak, Project Manager, m.blazniak@tme.pl, + 48 507-867-299.

11. APPENDIXES
1. Technical Requirements: Consumables Feeder
2. Evaluation File – Consumables Feeder

12. COMMENTS
The Ordering Party hereby informs you that a response to this request for quotation is not an offer
within the meaning of the Polish Civil Code (Art. 66 of the Civil Code) and is not equivalent to theConsumables feeder

6/7Ordering Party’s placing an order on the basis of the above request for quotation, and it does notconstitute grounds for the Bidder’s claiming the right to conclude a contract.

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