version: 1.0
date: 2023-10-23

Request For Quotation
Extension of Automatic Warehouse

TME HISTORY
Transfer Multisort Elektronik (hereinafter referred to as “TME” or “Ordering Party”) is a multigenerational company, operating since 1990. For more than 30 years, we have been growing
steadily, gaining experience and becoming one of the most dynamic global distributors of electronicand electrotechnical components, workshop equipment and industrial automation solutions. Our
business is a global one, but we remain a family company.

PROGRAM OVERVIEWThis Request for Quotation has been prepared and published in connection with an investment
planned by TME, for which the company intends to apply for funding under Measure A2.1.1 Investments supporting robotization and digitization in enterprises of National Recovery Plan forPoland. The aim of the program is to implement projects involving the implementation of solutions
contributing to digital transformation, in particular projects related to robotization, artificial
intelligence or digitization of processes, technologies, products or services.
Details to the government program are on the website of Ministry of State Assets:
https://www.gov.pl/web/aktywa-panstwowe/inwestycje-wspierajace-robotyzacje-i-cyfryzacje-wprzedsiebiorstwach--tryb-konkursowy

PROJECT OVERVIEW:
TME organizes a tender process aimed at selecting an entity that will deliver and install extension ofAutomatic Warehouse system.
The increase in the number of goods we offer is the main condition that allows us to achieve company'sstrategic goals, which are to increase turnover and expand our business into new global markets.
Therefore, the project has been initiated, the main objective of which is to create new warehouse
space that is needed to expand TME's range of products using automatically robots for preparing
orders. The project assumes the automation of multiple processes.
This scope includes the extension of Automated Warehouse (AW) that is automatic high-storage
system built in the high storage zone and extension of Picking Area Automatic Warehouse (PAAW) thatis work area and the entire technological infrastructure supporting the processes around AW.
This inquiry is related to Automatic Warehouse only.

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1. DESCRIPTION OF THE SUBJECT OF REQUEST FOR QUOTATION
Subject of this request covers delivery and installation of an automatic high-storage system for totes
up to 12 m height, operated by mobile robots and cooperating with the technology currently being
implemented in the warehouse owned by TME. Technology currently being implemented is also theautomatic high-storage system operated by mobile robots and details of it are described in theTechnical Requirements file (Appendix 1) chapter 4.10.
On going investment along with the technology related to this inquiry increase the level ofdigitalization and robotization in TME and will accelerate the transformation of the TME towards Smart
Factory and Industry 4.0 approach.
Contractor responsibilities:a) delivery and installation of automated warehouse elementsb) carrying out, prior to the final acceptance of the System, training for the Ordering Party’employees on:• comprehensive operation of the System;• mechanical design and construction of the System, carrying out repairs, adjustments
and commissioning;• electrical design and construction of the System, replacement of System components,
System adjustment, programming and configuration;• design and construction of the System for the management of traffic and logistics oftote containers inside the automated warehouse, training in the engineering softwareand System configuration;• carrying out System diagnostics to the extent indicated in the above subsections;c) creating the project of the WIFI network necessary to operate the System, delivery to thePlace of Assembly all components necessary to install such WIFI network in the System
and installing the WIFI network in the System in the correct manner (enabling proper
functioning of this WIFI network as a part of the System).
d) making available to the Ordering Party, any and all technical documentation that isnecessary for the use of the System, including technical documentation on the issues
identified in point (a) and point (b) above, particularly documentation compliant with therequirements of § 4 of Regulation of the Minister of Entrepreneurship and Technology on
technical conditions of technical supervision in the field of operation, repairs andmodernization of handling equipment of 30 October 2018 (Journal of Laws 2018, item2176, as amended); the Parties agree that all such technical documentation shall be madeavailable to the Ordering Party in accordance with the Project Schedule, but not later than
before the final acceptance of the System;e) provision to the Ordering Party a backup copy of the hardware control software;f) granting by the Contractor to the Ordering Party licence to use any and all software
supplied that is necessary for the use of the System
Requirements for work on the concrete floors at TME facility:
The Contractor is particularly obliged to take into account the following rules and precautionary
measures:a) guidelines for anchoring racks/equipment/machinery to the floor:• anchor depth should be shallower than the thickness of the floor slab by min. 5 cm; in thelow part of the warehouse the anchor depth should be max. 12 cm, in the high part of thewarehouse – max. 14 cm;

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•

anchor placement - minimum distance of a non-chemical (mechanical) anchor from theedge of the floor slab and floor expansion joints: 300 mm,• for anchors placed in close proximity to expansion joints i.e. 150-300 mm - use chemicalanchors,• supports should not be placed above floor expansion joints.
b) The fixing holes drilled in the floor must be filled with high-strength materials whose technicaldata sheets state that they are suitable for repairing defects/chips in concrete. These can beresin-based (e.g. Mastic) or cement-based (e.g. Cemant Ali) materials.
c) The materials should be used in accordance with the rules specified in their technical data
sheets, and the work should be commissioned to specialist contractors. The repaired areas will
be visually distinguishable from other floor areas.
d) If, however, defects in the flooring occur as a result of drilling, e.g. in the form of scratches orchipping, the Ordering Party shall entrust a third party with the repairs of such defects of thefloor at the Contractor’s cost and risk, with no need to apply for a court authorisation referred
to in Art. 480 of the Polish Civil Code beforehand. Estimated costs of such repairs made by thethird party shall be previously approved by the Contractor in writing or via e-mail. If theContractor does not approve estimated costs of such repairs, the Contractor will conduct these
repairs on his own, at his own cost and risk. If repairs of the defects of the floor are conductedby the Contractor, it will not result in deadlines set out in the Project Schedule. The Contractor
shall repair the defects of the floor in accordance of all relevant guidelines and principles oftechnical expertise.
Due to the necessity to protect business secrets of TME, information listed below will be provided to
Bidder after signature of Non-disclosure agreement (NDA) agreement:
1. Layout (DWG format file from AutoCAD) of Technical Requirements (Appendix 1),
2. 3D model (FSM format file from FlexSim) of Technical Requirements (Appendix 1).
Ordering code regarding with CPV (Common Procurement Vocabulary) are:
1. base code:• 42965100-9 Warehouse management system,
2. supplementary codes:• 42965110-2 Depot system,• 42418500-4 Mechanical handling equipment.

2. MANDATORY CONDITIONS FOR PARTICIPATIONS IN THE QUOTATIONPROCESSConditions are listed below and included in the Supplier Evaluation Form (Appendix 3). Offers that do
not meet all mandatory conditions will not be the subject of the assessment of evaluation criteria.
1. Technical Requirements• Fulfillment of Technical Requirements (Appendix 1).
2. Site Acceptance Test
• Site Acceptance Test performed after Internal Test of Automatic Warehouse andPicking Area of Automatic Warehouse (duration of Internal Test - 3 months).
3. Delivery conditions• Delivery DDP according to Incoterms 2020.
4. Unloading• Unloading and delivery on the place of installation – responsibility of the bidder.

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5. Contract law• Contract based on the law of Poland.
6. Performance bond
• Performance bond – unconditional, irrevocable and payable on the first demand
performance bond, accepted by both sides – in the offer bidder is oblige to add thefollowing statement - “Bidder accept obligation to issue performance bond according
to the contract.”
7. Bidder’s statement• Bidder is obliged to add following statement to the offer: “Bidder confirms that it
has no capital or personal connections with Transfer Multisort Elektronik Sp. z o.o.
• Bidder is obliged to add following statement to the offer – “Bidder confirm that it has
financial and technical potential allowing for the correct and timely execution of thesubject of the inquiry.”• Bidder is obliged to add following statement to the offer – “Bidder confirms that it has
liability insurance on the amount of…” The amount cannot be lower than offer value.

3. EVALUATION CRITERIAAll evaluation criteria, information about point or percentage and description of the scoring methodof the offer are listed in the Supplier Evaluation Form file (Appendix 3), which will be applied to carryout assessment of offers received by TME.
Firstly, mandatory conditions will be checked. If offer will not fulfill all of the mandatory conditions,offer will not be evaluated against evaluation criteria.
Points will be assigned in a scale 0 to 5 for each criteria, each criteria have its own weight according toAppendix 3 to this document. Final points will be calculated as weighted average.

4. OFFERS SUBMITTING METHOD AND DEADLINEAll offers have to be submitted via e-mail to addresses of all contact persons indicated in chapter 10below.
Submitted offer must contain at least:
1. The total price for the implementation of the subject of the order.
2. Technical specifications of the system.
3. Payment conditions.
4. Implementation schedule.
5. Information, attachments, statements necessary for offer evaluation according to: chapter 2Mandatory conditions for participations in the quotation process, chapter 3 Evaluation criteria andattachment 3 Supplier Evaluation Form.
6. Declaration for the compliance of the offer with Technical Requirements.
7. Certificate confirming compliance with ISO 14001 that specifies the requirements for anenvironmental management system that the bidder can use to enhance its environmentalperformance.

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Offer can be submitted within 30 days since the publication of the tender on the TME website, that isuntil 24.11.2023 23:59. The date of receipt of offers in at least one e-mail box of the persons indicatedin Chapter 10 is decisive. Offers submitted after indicated date will be not considered.
TME reserves the right to extend the deadline on its own discretion, including in the case ofimplementing changes to the content of this Request for quotation.

5. INFORMATION ABOUT POSSIBILITY OF SUBMITTING PARTIAL OFFERS, IF
TME PREDICTS SUCH A POSSIBILITY
TME does not predict such a possibility.

6. INFORMATION ABOUT PLANNED SUPPLEMENTARY ORDERS
TME predicts a possibility of placing supplementary orders. The above applies to supplementary orders
resulting from a necessity to adapt the subject of the order to the provisions of applicable law or to EU
standards and guidelines contained in the Technical Requirements file (Appendix 1) or to ensurecompatibility with existing installations and application of newest – state-of-the-art technologies. The
allowable scope of supplementary orders might include partial replacement of delivered machinery,equipment or installations or an increase in deliveries or extension of existing installations, if a changeof Contractor would lead to the purchase of machinery, equipment or installations with different
technical characteristics, which would result in technical incompatibility or disproportionately
significant technical difficulties in the use and maintenance of these machinery, equipment orinstallations. If applicable, such supplementary orders shall be made within 3 years of the conclusionof the contract and their value will not exceed 50% of the initial order amount.

7. CONTRACT SCHEDULE
The schedule below shows the key scope of work for the agreement, assuming that the signature
happen by 15th December, 2023.
•••••

11.12.2023 – 15.12.2023: Contract signing
V.2024 – VII.2024: Communication Test Automatic Warehouseo tests carried out by TME and Contractor, which check the proper operation ofcommunication between the Automatic Warehouse technology provided by thecontractor and TME's IT systems (e.g. SAP).
VIII.2024 – IX.2024: Partial Acceptance Test
X.2024– I.2025: Internal Testo tests carried out by TME only after passed Partial Acceptance Test carried out by TME andContractor, which check the proper integration of Automatic Warehouse technology
provided by the Contractor with PAAW technology provided by the TME.
I.2025: Site Acceptance Testo tests carried out by TME and Contractor, full functional testing of Automatic Warehouse
technology provided by the Contractor after it was installed and integrated with PAAW
technology provided by TME.

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8. SIGNIFICANT PROVISIONS OF THE AGREEMENT AND CONDITIONS FORCHANGING THE SIGNIFICANT PROVISIONS OF THE AGREEMENT

8.1 SIGNIFICANT PROVISIONS
Significant provisions of the agreement are included in Attachment 2 "Agreement draft", excluding thefollowing points, that are not treated as significant provisions:1. § 1 sec. 3 – possibility of concluding a guarantee agreement
2. § 1 sec. 4 – reference to the technical documentation, based on which system should functioning
3. § 1 sec. 5 – floor requirements attachment will be delivered after NDA will be signed
4. §2 sec. 3
5. §4 sec. 1
6. §4 sec. 18 – number of reference visits organized after system installation
7. §5 – right of use of the software
8. § 7 sec. 4 – partial acceptance test
9. § 7 sec. 8 – final acceptance test
10. § 8 – payment
11. § 9 – payment security
12. § 10 sec. 1 – penalties for delay
13. § 10 sec. 4 – penalty for fire alarm
14. §10 sec. 5 – amount of penalties
15. § 13 sec. 2 – defects notification
16. § 13 sec. 3 – defects respond
17. § 16 sec. 2 – appendices

8.2 CONDITIONS FOR CHANGING THE SIGNIFICANT PROVISIONS OF THEAGREEMENT
It is permissible to change the significant provisions of the agreement indicated in section 8.1. The
proposal to change the significant provisions of the agreement must be included in the submitted offer
and accepted by both parties. Changes of the significant provisions of the agreement may not,however, consider the scope of the contract and other conditions the modification of which would
distort the competitive character of the procedures related to this Request for quotation. In the casethat any changes of significant provisions of the agreement are implemented within the period
foreseen for submitting offers, relevant information will be published on TME website where thisRequest for proposal is published.
TME does not foresee significant conditions of the agreement to be modified after concluding relevant
contract.

9. CONDITIONS FOR POSSIBLE WITHDRAWAL FROM THE AGREEMENT
TME reserves the right to withdraw from concluding an agreement in the event of irregularities,
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1.
2.
3.
4.
5.
6.

Draft of performance bond is not delivered.
Copy or certificate of the bidder liability insurance is not delivered.
Failure to provide the required technical information.
Information about bidder bankruptcy.
Lack of declaration of fulfillment of Technical Requirements.
Financial situation of the bidder that threaten the execution of the order.

If the above is the case, TME will aim to conclude an agreement with another bidder who fulfilled on
mandatory conditions and obtained next highest number of points in evaluation criteria. If there is nosuch bidder, the tender will be repeated.
Additionally, TME reserves the right to withdraw from concluding the agreement in the event ofcircumstances unforeseen at the stage of publication of this Request for quotation, resulting in a needto change the scope of planned investment or it’s cancellation.

10. CONTACT WITH TME
All inquiries regarding this Request for quotation and the selection procedure, shall be addressed inan e-mail form to:
1. Adam Baranowski, Strategic Purchase Department, a.baranowski@tme.pl, +48 507 860 758;
2. Piotr Polewiak, Machine Investment Department, p.polewiak@tme.pl, +48 573 417 400;
3. Wojciech Bandera, Project Manager, w.bandera@tme.pl, +48 690 344 795.

11. APPENDICES
1. Technical Requirements
2. Agreement Draft
3. Supplier Evaluation Form

12. REMARKS
TME informs, that answer on this RFQ is not an offer according to Polish Civil Code (art. 66 KC) and isnot equal to the order made by TME based on submitted offer and does not constitute the basis for
the Bidder’s right to conclude a contract.
All changes or questions, which will appear during tender process will be posted on the TME website,where this Request for quotation can be found.

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