Okazaki City Life Guide Book 2022 <English>

・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・<3> Notification & Formalities
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Notifications & Formalities
Identity Verification at Reception DeskWith regard to notification and formalities for which identity verification documents are necessary,
your driver’s license, passport, Individual (My) Number Card, or other photo identification document
issued by the government or a public office is required. If you do not have any photo identification
document, two or more non-photo identification documents (such as health insurance card andpension booklet) are necessary.

Notification of Residence Transfer
Personrequired to
Notification
appear
City Move-in
Notification(From anothercity toOkazaki)

Within 14
days fromthe date ofmoving in

One of thepersons
moving (andusing thesame
moving-out
certificate)City Move-out
Notification(FromOkazaki toanother city)

Within 30
days before
or 14 days
after moving
out

The person
moving or aperson in thesame
household in
Okazaki City

Same-city
Address
ChangeNotification(withinOkazaki)

Within 14
days fromthe date ofmoving

Notification ofHousehold
ChangeWithin 14
days fromthe date ofchange

The person
moving or aperson fromthe samehousehold at
the previousaddress
The personchanging or aperson in thesame
householdCitizens’ Affairs Division

23-6129 FAX 27-1158
Location for
notification

Items required
Moving-out Certificate (excluding those
who have applied online), identity
verification document, My Number Card(if any), basic resident registration card(jūki card) (if any), residence card or
certificate of special permanent
residence (only for those who have
non-Japanese nationality).
Identity verification document, My
Number Card (if any), basic resident
registration card (jūki card) (if any),
residence card or certificate of special
permanent residence (only for those
who have non-Japanese nationality),
seal registration card (if alreadyregistered)
Identity verification document, My
Number Card (if any), basic resident
registration card (jūki card) (if any),
residence card or certificate of special
permanent residence (only for those
who have non-Japanese nationality).

Citizens’ Affairs
Division(1st floor, EastBuilding),a branch office(shisho), orthe PublicService Corner(3rd floor, Aeon Mall)

Identity verification document※Not all services are possible at the Public Service Corner. For details, please check the city website.
※If you need to complete procedures for National Health Insurance, Medical Care for the Elderly, Child
Medical Expenses Subsidy, Disability Certificate, etc. please contact the related division.
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Notifications regarding Family Register (Koseki) Citizens’ Affairs Division 23-6135 FAX 27-1158Persons
Location forrequired to
Notification
Items required
notification
appearIdentity verification document, personalseal (one for each person (seal of formername)), (for submission of notification tothe office of a district where the relevant
Notification of
Husband and persons’ domiciles are not located) copy
Marriage
wifeof family register (koseki tōhon), My
Number Card (if any), basic resident
registration card (jūki card) (if any),national health insurance card (ifenrolled)
Birth certificate, personal seal, maternal
health and child health handbook
Notification ofWithin 14
Father and/or(boshitechō), health insurance card andBirthdays
motherCitizens’ Affairsbank passbook of the child allowance
Division
claimer (if any)
(1st floor, East
Identity verification document, personal
Building),
Husband and seal (one for each person), (forwife
submission of notification to the office of a branch officea district where the relevant person’s(shisho), or※Please inquire
Notification offamily register is not located) copy ofin advance inDivorce
family register (koseki tōhon), My
the Public
the case of atrial, court
Number Card (if any), basic resident
Service Corner
judgment,(3rd floor, Aeon Mall)registration card (jūki card) (if any),
divorcenational health insurance card (ifmediation, etc.
enrolled)
Death certificate, personal seal, national
health insurance card (of the deceased)
Notification ofWithin 7
Family of the and passbook of a bank account in thename of the funeral executor.
Deathdays
deceased※For some procedures insurance cards andbooklets must be returned. For more
information please contact us.

Notification ofTransfer ofFamily
RegisterHead of thefamily andspouse

Personal seal (head of the family andspouse), (when transferring the domicile
to or from outside Okazaki) copy of thefull family register (koseki tōhon)※Not all services are possible at the Public Service Corner. For details, please check the city website.

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Okazaki City Life Guide Book 2022 <English>

Seal Registration

Citizens’ Affairs Division

23-6132 FAX 27-1158

Seal Registration【Applicant】

The relevant person or a representative【Where to apply】 Citizens’ Affairs Division (1st floor, East Building), a branch office, or the PublicService Corner (3rd floor, Aeon Mall).
【Items required】 ① Registration by the relevant person (Seal registration card can be issued
on the same day for complete and appropriate applications.): personal seal tobe registered, identity verification document② Registration by representative (Seal registration card will be issued at alater date): letter of authorization, personal seal to be registered, identity
verification document of the relevant person’s representative
Certificate of Seal Registration※Be sure to bring in your Seal Registration Card.
【Applicant】

The relevant person or a representative【Where to apply】 Citizens’ Affairs Division (1st floor, East Building), a branch office, or the PublicService Corner (3rd floor, Aeon Mall).
【Items required】 Seal registration card, identity verification document of the person submitting theform【Fee】

200 yen eachIssuance of Certificates【Applicant】

Citizens’ Affairs Division23-6528 FAX 27-1158

The relevant person or a representative【Where to apply】 Citizens’ Affairs Division (1st floor, East Building), a branch office (shisho), or thePublic Service Corner (3rd floor, Aeon Mall).

【Items required】 Identity verification document of the person submitting the form
【Fees】(per document)
Certificate of identity: 200 yen
Copy or abridged copy of family register: 450 yen
Copy or abridged copy of removal from family register: 750 yen
Copy of attached record of family register: 200 yen
Copy of certificate of residence: 200 yen
Validity certificate of entries on certificate of residence: 200 yen■ Filing a notice by representative?
A letter of authorization filled in by the applicant (application forms available on the city website),and proof of identity for both the applicant and the representative (the person who actually appears
at the counter) are required. For more information contact the Citizens’ Affairs Division ( 23-6528).

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My Number Card (Individual Number Card)
Citizens’ Affairs Division 23-6800 FAX 27-1158
The My Number Card is an IC card equipped with sophisticated security functions. Full name, address,
date of birth, gender, and a photo are displayed on the front, and the Individual Number is displayed onthe back. Besides serving as a form of identification, using this multipurpose card’s built-in digital
certification features, users can have certificates issued from convenience stores, apply electronically foradministrative services like e-Tax, and make use of various other services.
Photograph and Application Services【Applicant】
The relevant person【Where to apply】 Citizens’ Affairs Division (1st floor, East Building), a branch office (shisho), or thePublic Service Corner (3rd floor, Aeon Mall).
【Items required】 Identity verification document of the person submitting the form, Individual Number
notification card or other document showing Individual Number), basic resident
registration card (jūki card)
Issuance【Applicant】
The relevant person or a representative【Where to apply】 Citizens’ Affairs Division (1st floor, East Building), or the Public Service Corner (3rdfloor, Aeon Mall).
【Items required】 ① In case of self-pickup:
k o u f u tsuchisho

Notice of Issuance ( 交付 通知書 ), Identity verification document, Individual
Number notification card, basic resident registration card (jūki card).
② In case of a representative (certificate will be issued at a later date):k o u f u tsuchisho

Notice of Issuance (交付通知書), Identity verification document for the applicant
and the representative, Individual Number notification card, authorization
document, documents certifying that it is difficult to come in person, basic
resident registration card (jūki card).
For more information, please contact us.
Renewal of Digital Certificates・PIN Initialization【Applicant】
The relevant person or a representative【Where to apply】 Citizens’ Affairs Division (1st floor, East Building), or the Public Service Corner (3rdfloor, Aeon Mall).
【Items required】 ① In case of self-renewal/initialization:
Individual Number card
② In case of a representative:
Response letter from the city, the relevant person’s Individual Number card, therepresentative’s identity verification documents.

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Partnership・Familyship System
Diversity Promotion Division 23-6222 FAX 23-6626
If two people are and will continue living together as life partners, or have committed to doing so, thecity will confirm and issue a partnership certificate. Additionally, it is possible to report if there are children
living there as part of that family.

【Applicants】
The two persons forming a partnership.
【Where to apply】 Diversity Promotion Division (2nd floor, East Building)【Items required】 Identity verification documents, etc.
※For details on what else to bring, please inquire by phone.
Okazaki City Crematorium

46-2688 FAX 46-5151

Cremation【Open】【Closed】

9:00am-5:30pm
January 1, and tomobiki-no-hi (“friend pulling days”, marked “友引“ on calendars —considered bad luck for funerals.)【Application】 Apply at the crematorium.
【Usage fee】 When the address of the deceased or the kin of the deceased who provided notificationof the death is located in Okazaki, the fee is waived.
Pet cremation services【Reception】 9:00am-5:00pm【Closed】
January 1, and tomobiki-no-hi【Application】 Apply to the crematorium.
【Usage fees】 15kg or more: 5,500 yen each
5kg - 15kg:
4,120 yen each
Under 5 kg:
2,750 yen each
※ It is not possible to gather an individual pet’s bones because multiple pets are cremated together.

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Services available when City Hall is Closed (Nightime, Holidays, etc.)
Documents may be submitted at the Night-duty Room (1st floor, East Building)
Citizens’ Affairs Division

23-6135 FAX 27-1158【Hours】

Weekdays: 5:15pm-8:30am the next morning
Weekends, national holidays, year-end holidays: All day【Services】 Notification regarding family register, including notification of marriage, birth, and death.
※This service covers document submission only. When the submitted document is incomplete, thedivision in charge will contact the submitter at a later time. In some cases, documents may not beaccepted. Please call the phone number above for inquiry during weekday office hours.
※Cremation permit applications are not accepted at night (from 5:15pm-8:30am the next morning).
Application & Receipt by Mail
【Services】

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register, application and receipt by postal mail are available.
【Items required】 Application form (downloadable from the city homepage), a copy of an identity
verification document, postal money order with a fixed amount equivalent to thecertificate issuance fee, a return envelope.
Application through the Homepage【Services】 Application for issuance of certificates is available through electronic application on thefront page of the Okazaki website. (Digital certificate is necessary.) Notification andapplication forms are available from the City website.
Certificate Issuing Service at Convenience Stores【Certificates】

Copy of certificate of residence (¥150 each), certificate of seal registration (¥150each), copy / abridged copy of family register (¥450 each), copy of attached record offamily register (¥200 each)【Hours】

6:30am-11:00pm (Except maintenance days, and December 29th to January 3rd.)【Items required】My Number Card
※4-digit PIN number needed at time of use【How to use】

On a multi-purpose copy machine located in a convenience store selectgyōsei s ā b i s u“administrative services” ( 行政 サービス ) from the main menu, and follow theinstructions on the screen.

【Available at】

Aeon, 7-Eleven, Lawson, Family Mart, Mini stop, and others.

※Certificates issued at a convenience store cannot be refunded or exchanged.
※May not be obtainable in some cases, such as in the middle of processing a change of address orchange to family registry, etc.
※If your registered domicile is in Okazaki but your current address is not in Okazaki, you need to register
as a user on a terminal in a store prior to obtaining family registration documents.

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Animal Center / Animo
Higashi Park, Kakemachi

27-0444 FAX 27-0422

Closed Mondays (except holidays, in which case it will be closed the next weekday)

The Animal Center provides the following services: sheltering/picking up dogs and cats, consultation on
how to keep and train pets, and consultation on removal of wild bee nests. Events and seminars are held
throughout the year.
Dog Registration
Registration is mandatory within 30 days of keeping a dog – or, for younger dogs, within 30 days ofwhen the dog turns 90 days old. When the dog’s owner changes address, it is necessary to re-register thedog.
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Rabies Vaccination
It is necessary for dogs 91 days old or older to receive a rabies vaccination once a year. Vaccination isavailable at animal hospitals and mass vaccination venues which are held in Okazaki each spring.
(Information on mass vaccination schedule will be provided to individual dog owners and is available on
the Okazaki website.)
The Animal Center does not provide vaccinations or medical services.
Hornet & Honeybee Removal
Hornet or bee’s nest removal service is provided in order to keep people from harm. The basic
expenses for the removal are covered by the City. However, the individual requesting the service shallprepare necessary tools such as ladders, and shall remove structures which may be a hindrance to thenest removal.
※Insects other than the above, such as paper wasps, are not eligible for removal.

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