Business travel and Dormitory reservation in March & April
Travel expenses and accommodation booking must be applied separately for JFY 2023 and JFY 2024.
JFY 2023 Travel expenses: until March 31, Accommodation booking: until check in March 31,
JFY 2024 Travel expenses: from April 1, Accommodation booking: from check in April 1.
Please read this leaflet , and make an accommodation booking and/or apply for travel expenses.
Application deadline for travel expenses in JFY 2023 isFeburuary 22 (Thu.).

A. Travel Expenses Only
①Business travel until March 31, 2024Register/add the purpose of your visit to KEK/J-PARC for JFY 2023(from April 2023 to March 2024).
Please apply for the travel expenses as usual.

②When your business travel carries over to April,
Register/add the purpose of visit for both JFY 2023 and 2024, or do annual renewal procedure.
Application of travel expenses must be divided into two periods as follows;-the first period closes on March 31st
-the second period starts from April 1st③Business travel start on / after April 1st
Register/add the purpose of your visit to KEK/J-PARC for JFY 2024(from April 2024 to March 2025).
Please apply for the travel expenses as usual.

B. Accommodation Booking and Travel Expenses①Business travel until March 31, 2024
Register/add the purpose of your visit to KEK/J-PARC for JFY 2023(from April 2023 to March 2024).
Please book Tokai dormitory and travel expenses as usual.

②When your business travel carry over to April,
Register/add the purpose of visit for both JFY 2023 and 2024, or do annual renewal procedure.
First, please select the type of application " Accommodation Booking and Travel Expenses"
and apply dormitory booking and travel expense for two periods so that accommodation fee will be deducted from travel expenses, as follows;-the first period ending/ check-out on March 31st
-secondly, switch the purpose of visit to JFY2024 and apply the remaining period starting from April 1st.
Then, please select the type of application " Accommodation " and apply dormitory booking as follows;-Check in on March 31st and Check out on April 1st ※Accommodation fee on the night of 31st can not be offset.
※Accommodation fee until the night of March 31st will be paid from JFY 2023 budget, daily pay after April 1st will be paid from JFY 2024 budget.

③Business travel start on/after April 1stRegister/add the purpose of your visit to KEK/J-PARC for JFY 2024(from April 2024 to March 2025).
Please book Tokai dormitory and travel expenses as usual.

C. Accommodation Only
①Business travel until March 31, 2024
Register/add the purpose of your visit to KEK/J-PARC for JFY 2023(from April 2023 to March 2024).
Please book Tokai dormitory as usual.

②When your business travel carry over to April,
Register/add the purpose of visit for both JFY 2023 and 2024, or do annual renewal procedure.
Tokai dormitory booking must be divided into two periods as follows;-the first period: check out on April 1st-the second period: check in on April 1st③Business travel start on/after April 1st

Register/add the purpose of your visit to KEK/J-PARC for JFY 2024(from April 2024 to March 2025).
Please book Tokai dormitory as usual.

Register the purpose of visit○：Necessary ×：Unnecessary ・ Offset
Register theType

Examplepurpose of visit

JFYJFYOffset…

① 3/29～3/31○××

3/29-3/31② 3/29～4/3○○×

3/29-3/31③ 4/1～4/3

×○×① 3/29～3/31

BCJFY 2023
3/29
3/30

○

3/31

morning night morining night morning night

2023 2024

A○：Available ×：Not Available △：Offset is Not Available for on the night of 31st

○

×

4/1

JFY 2024
4/2

morning night morning night morning night

4/1-4/3
4/1-4/3

travel expenses
accommodation

3/29-3/31
3/29(night)～3/31(morning)※②

3/29～4/3○○△

travel expenses
accommodation③ 4/1～4/3

×○○① 3/29～3/31○××② 3/29～4/3○○×③ 4/1～4/3

×○×

3/29-3/31
3/29(night)～3/31(morning)※3/31(night)

travel expenses
accommodation

4/1-4/3
4/1(night)～4/3(morning)
4/1-4/3
4/1(night)～4/3(morning)

3/29(night)～3/31(morning)
3/29(night)～4/1(morning)

4/3

4/1(night)～4/3(morning)
4/1(night)～4/3(morning)…