Business travel and Dormitory reservation in March & April
Please read this leaflet , and make an accommodation booking and/or apply for travel expenses.
Feburuary 28 (Fri.).
Application deadline for travel expenses in JFY 2019 isA. Travel Expenses Only
①Business travel until March 31, 2020

Register/add the purpose of your visit to KEK/J-PARC for JFY 2019(from April 2019 to March 2020).
Please apply for the travel expenses as usual.

②When your business travel carries over to April,

Register/add the purpose of visit for both JFY 2019 and 2020, or do annual renewal procedure.
Application of travel expenses must be divided into two periods as follows;-the first period closes on March 31st
-the second period starts from April 1st③Business travel start on/after April 1st
Register/add the purpose of your visit to KEK/J-PARC for JFY 2020(from April 2020 to March 2021).
Please apply for the travel expenses as usual.

B. Accommodation Booking and Travel Expenses①Business travel until March 31, 2020

Register/add the purpose of your visit to KEK/J-PARC for JFY 2019(from April 2019 to March 2020).
Please book Tokai dormitory and travel expenses as usual.

②When your business travel carry over to April,Register/add the purpose of visit for both JFY 2019 and 2020, or do annual renewal procedure.
First, please select the type of application " Accommodation Booking and Travel Expenses"
and apply dormitory booking and travel expense for two periods as follows;-the first period: check out on March 31st
-the second period: check in on April 1stThen, please select the type of application " Accommodation " and apply dormitory booking as follows;-Check in on March 31st and Check out on April 1st ※Accommodation fee on the night of 31st can not be offset.

③Business travel start on/after April 1stRegister/add the purpose of your visit to KEK/J-PARC for JFY 2020(from April 2020 to March 2021).
Please book Tokai dormitory and travel expenses as usual.

C. Accommodation Only
①Business travel until March 31, 2020

Register/add the purpose of your visit to KEK/J-PARC for JFY 2019(from April 2019 to March 2020).
Please book Tokai dormitory as usual.

②When your business travel carry over to April,

Register/add the purpose of visit for both JFY 2019 and 2020, or do annual renewal procedure.
Tokai dormitory booking must be divided into two periods as follows;-the first period: check out on April 1st-the second period: check in on April 1st③Business travel start on/after April 1st

Register/add the purpose of your visit to KEK/J-PARC for JFY 2020(from April 2020 to March 2021).
Please book Tokai dormitory as usual.
Register the purpose of visit○：Necessary ×：Unnecessary ・ Offset
Register theType

Examplepurpose of visit

JFYJFYOffset…

BCJFY 20193/29
3/30morning2019 2020

A○：Available ×：Not Available △：Offset is Not Available for on the night of 31stnight morining night morning night①

3/29～3/31○××

3/29-3/31②

3/29～4/3○○×

3/29-3/31③

4/1～4/3

×○×①

3/29～3/31○×○②

3/29～4/3

○

○

△

③

4/1～4/3

×○○①

3/29～3/31○××②

3/29～4/3○○×③

4/1～4/3

×○×※

3/31

4/1
morning

JFY 2020
4/2

night morning night morning night

4/1-4/3
4/1-4/3

travel expenses
accommodation

travel expenses
accommodation

3/29-3/31
3/29(night)～3/31(morning)
3/29-3/31
3/29(night)～3/31(morning)※3/31(night)

travel expenses
accommodation

4/1-4/3
4/1(night)～4/3(morning)
4/1-4/3
4/1(night)～4/3(morning)

3/29(night)～3/31(morning)
3/29(night)～4/1(morning)

4/3

4/1(night)～4/3(morning)
4/1(night)～4/3(morning)…