Guidelines for Application 2025
Faculty of Agriculture Scholarship Application
International Graduate Program

Graduate School of
Bioresource and Bioenvironmental Sciences
Kyushu University

CONTENTS
1.

Study Areas and Number to be Admitted

…

1

2.

Eligibility

…

1

3.

Duration of the Faculty of Agriculture Scholarship

…

2

4.

Benefits of the Faculty of Agriculture Scholarship

…

3

5.

Application Method

…

3

6.

Announcement of the Final Decision

…

6

7.

Notice…

68.

Remarks…

7

9.

Correspondence

…

7

10.

Contact Information…

7

Requirements for Faculty of Agriculture and MEXT Scholarships…

8

Guidelines
1. Study Areas and Number to be Admitted
The International Graduate Program of the Graduate School of Bioresource andBioenvironmental Sciences comprises four departments: (i) Bioresource Sciences, (ii) Agroenvironmental Sciences, (iii) Agricultural and Resource Economics, and (iv) Bioscience andBiotechnology.
For details of each department, please refer to(Bioresource Sciences)https://ag.kyushu-u.ac.jp/english/graduate_school/course/#01(Agro-environmental Sciences)https://ag.kyushu-u.ac.jp/english/graduate_school/course/#02(Agricultural and Resource Economics)
https://ag.kyushu-u.ac.jp/english/graduate_school/course/#03(Bioscience and Biotechnology)
https://ag.kyushu-u.ac.jp/english/graduate_school/course/#04

The Faculty of Agriculture Scholarship is a special scholarship for up to two doctoral course
students supported by the Faculty of Agriculture, Kyushu University.
2. Eligibility(1) Nationality

1Applicants have a nationality other than Japanese.
(2) Age Limit: Applicants must be under 35 years as of April 1st, 2025 (i.e., born after April 2nd, 1990).
(3) Academic Requirements(ⅰ) Applicants who hold a master’s degree or expect to receive one from a university outside ofJapan by September 30th, 2025. Applicants who hold or expect to receive a master’s degree
awarded by a postgraduate course (program) in Japan taught in English are also eligible.
(ⅱ) Applicants who do not hold a master’s degree but have equal or higher academic attainment
than individuals with a master’s degree*.
*Individual Evaluation of Academic Ability
Those who wish to apply under the above qualification (ii) are required to undergo an individual
evaluation of their academic ability, as specified by the Individual Screening of Requirements for
Admission by the Graduate School of Bioresource and Bioenvironmental Sciences, Kyushu
University. First, they must notify the Student Affairs Division (agri-igp@jimu.kyushu-u.ac.jp) andthen send the required documentation (1), (2), (3), (4), (6) and (7) to the same e-mail address at
the time of the online entry.
(4) Health: Candidates must be certified as healthy both physically and mentally by a qualified andrecognized physician.
(5) Language: Nonnative English speakers must possess a sufficiently high official English score by aqualified body, namely TOEFL, TOEIC, IELTS, or Cambridge Certificate (the applicant’s scores
must be attached).
(6) Time of Arrival: Students must arrive in Japan before September 30th, 2025.
(7) Others:
Faculty of Agriculture Scholarship Applicants:
1) Military personnel and civilian military employees are ineligible while on active duty or
still in employment.
2) Candidates who do not arrive by September 30th, 2025 will be subject to scholarshipcancellation.
3) Persons already receiving financial support for study from other groups or organizations
are not eligible.
4) Applicants who fail to receive a master’s degree by September 30th, 2025, will be subject
to scholarship cancellation.

3. Duration of the Faculty of Agriculture Scholarship
Doctoral course: Three years, from October 2025 to September 2028.

2

4. Benefits of the Faculty of Agriculture Scholarship
A monthly stipend of 145,000JPY and additional stipend for designated area for the doctoral course.
The stipend amount is subject to changes depending on the annual budget. The stipend will besuspended during periods of leave, absence, or when the student remains off-campus for prolonged
periods of time without authorization.
Selection Procedure for the Faculty of Agriculture Scholarship Applicants
1) Kyushu University will select applicants based on their application documents andqualifications.
2) The selection will be carried out together with the MEXT scholarship applicants.
Applicants will be notified of the final decision by late-February 2025. Successful applicants will beenrolled as full-time graduate students.

5. Application Method
The application procedure is the same for both the Faculty of Agriculture Scholarship and the
MEXT Scholarship.
(1) Submission of the Online Entry Form (https://forms.office.com/r/y5gNwcyW1w)
In the online Entry Form, select “Faculty Scholarship.” You can apply for both the Faculty and
MEXT scholarships at the same time. Only one scholarship will be awarded to successful applicants.
The Online Entry Form must arrive between November 1st and November 30th,2024 in order tohave your submission processed.
Our secure Online Entry Form is available only between November 1st and November 30th, 2024,
23:59 (Japan time).
*The online entry periods are subject to change.
Applicants must contact the potential supervisor well in advance of filling out the entry form.
More information is available athttps://ag.kyushu-u.ac.jp/english/international_exchange/how_to_apply/index.html(2) An online interview or oral examination (personal interview, phone call, or video call) by thepotential supervisor will be performed. If the interview cannot be conducted in one of the forms
described, professors from the educational course will conduct an interview via e-mail.
(3) After the online interview or oral examination, only successful applicants will be contacted by thepotential supervisor via e-mail, who will provide the required documentation for the official
application. If you do not hear from the potential supervisor by December 18th, 2024, you should
assume that your application has been unsuccessful.

(4) Submission of the application documents in full to your potential supervisor:
Applicants who pass the online interview/oral examination must submit all of the documents listedon the List of Required Documents to the potential supervisor. All of the documents should be

3

delivered to the Student Affairs Division by the potential supervisor no later than January 10th,2025.
(5) Only successful candidates for the Scholarship will be notified by the Student Affairs Division by lateFebruary 2025.
NOTE
You must send the required documents to your potential supervisor well in advance of this date togive your supervisor ample time to review and forward these documents to the Student Affairs
Division. Please ask your potential supervisor about his/her preferred deadline.
List of Required Documents
If you pass the screening by the online entry and the online interview or oral examination, yourpotential supervisor will provide you with the forms needed to complete the documents listed below.
(1) Completed Application Form (use the form supplied by the potential supervisor)* Both a paper document and a Word file are required.
* Please print both sides of the page for the paper document.
(2) Completed Field of Study and Study Program Form (use the form supplied by the potential
supervisor).
* Both paper documents and a Word file are required.
* Please print both sides of the page for the paper document.
(3) Diploma or certificate of graduation or completion (*Refer to “NOTES 3”)
For doctoral course applicants, a Bachelor’s Degree Certificate and a Master’s Degree
Certificate are required. If applicants are currently in school and working toward obtaining therelevant degree(s), a certified letter from the applicant’s university stating the expectedgraduation date is required.
(4) Official Academic Transcript (*Refer to “NOTES 3”) of all applicable undergraduate andgraduate course work from the university/universities to which the applicant belongs/belonged.
Submission of academic records with grade point averages (GPA) or quality points (A, B, C,
or Excellent, Good, Average, etc.) along with academic rank order and a description of theacademic grading system (e.g., A: 90% above) is required. If the academic rank order of thecandidate among his/her peers is not mentioned in the transcript, it has to be elaborated in the
Recommendation Form 1.
(5) Two Letters of Recommendation (Please download these forms at https://ag.kyushuu.ac.jp/international_exchange/how_to_apply/index.html)
Recommendation Form 1 addressed to the President of Kyushu University must be completed
by the Dean or head of the university or institution/employing body to which the applicant
belongs/belonged. Recommendation Form 2 addressed to the Dean of Graduate School of
Bioresource and Bioenvironmental Sciences, Kyusyu University must be completed by asupervising professor, another member of the teaching staff, or a workplace supervisor who

4knows the applicant personally. Each letter must be provided in an envelope sealed by therecommender to ensure confidentiality. Applicants who are a degree-student in Graduate
School of Bioresource and Bioenvironmental Sciences, Kyushu University at the time of theapplication are exempt from this requirement.
(6) A 2-page Summary of undergraduate/MA thesis in English on A4-size paper. Copies ofany academic publications in English can also be included with the thesis summary.
Applicants not required to submit a thesis to complete their bachelor’s/master’s degree muststate this on their application and submit a copy of any academic research papers they havewritten instead.
(7) Certificate of one of the following official English qualifications: TOEFL, TOEIC
Listening and Reading Test, IELTS, or the Cambridge Certificate (*Refer to “NOTES 3”),taken within the two years preceding the application deadline. Applicants who are native
English speakers are exempt from this requirement. Online score reports are not acceptable. It
sometimes takes as long as two months for a score report to reach us after your order, so
please make sure to allow sufficient time. Every year some applications are not accepted due tothe delayed arrival of their scores. If you do not have these scores, please either take the exam
and obtain new scores before you apply or submit a certificate issued by your university thatproves you have completed a previous course of study with English as the primary language
instead. However, we strongly recommend you submit a valid English score, not a certificate
issued by the university.
(8) Certificate of Nationality or Proof of Residence in the applicant’s home country (e.g., census
register, passport (photocopy), or other positive proof of nationality). If you are currently aresident in Japan, the photocopy of your Residence Card is also required,(9) A photograph (4.5 × 3.5 cm), front-facing without a hat, and taken within the past six months
before the application deadline. The photo must be affixed to the specified area on theapplication form. The name and nationality of the applicant must be written on the reverse sideof the photograph.
(10) Entrance Examination Fee (30,000JPY) Please choose one of the payment methods below
to pay the Entrance Examination Fee. Proof of payment should be submitted.
*Applicants who are expected to complete a master’s program at Kyushu University in
September 2025 are exempt from this requirement.
(i) Payment by Wire Transfer
Applicants are requested to transfer the Entrance Examination Fee to the following bankaccount.
Beneficiary
Name

Kyushu University

Address

744 Motooka, Nishi-ku, Fukuoka 819-0395, Japan5

Beneficiary’s BankBank

Sumitomo Mitsui Banking

BranchFukuoka Branch

SWIFT CodeSMBC JP JT

Corporation
Account

7119240

NumberAddress

1-1-1 Hakataekimae, Hakata-ku, Fukuoka 812-0011, JAPAN* If you use a payment slip, please write “Entrance Examination Fee” as well as your name,nationality in the space for Purpose of Remittance, and “3BE” for the doctoral course in thespace for Message to Payee.
(ii) Payment by Credit Card
Credit card payment can be made directly at https://e-shiharai.net/english/. Please refer to p. 9
for details.
(iii) Payment at Convenience Stores (available only in Japan)(1)

Payment can be made at 7-Eleven, Lawson, and Family Mart.

(2)

Please refer to p. 10 for details and https://e-shiharai.net/ (available only in Japanese).

NOTES
1) All required documents should be typewritten in English and of uniform size (A4 format).
2) Applications will not be accepted if any of the required documents are missing, incorrectly
completed, or lacking supporting evidence. Applications will not be considered if the documents
arrive after the abovementioned deadlines.
3) In principle, original documentation or transcripts should be submitted. Further, no submitted
documents will be returned. However, if your original documentation or transcripts cannot bereissued, you may submit a photocopy of the documentation or transcripts with a statement of“certified true copy” or “attested” by the institution/organization administration office along withthe official seal.
4) Documents 1, 2, and 5 must be provided on the forms supplied.
5)

In principle, all documents should be in English or Japanese. If some of the necessary
documents are unavailable in English or Japanese, contact the Student Affairs Division (agriigp@jimu.kyushu-u.ac.jp) with the details, and they will send instructions on how to proceed.

6. Announcement of the Final Decision
Successful applicants will be notified of the final decision via e-mail in late-February.
7. Notice
Payment of the Faculty of Agriculture Scholarship to an enrolled student will be terminated if:(a) Any of the information supplied with the application is later found to be false. Admission in6

such a case can be canceled at any time after enrollment.
(b) Disciplinary action is taken, or the faculty judges the student unable to continue the program.
8. Remarks(1) E-mail/telephone inquiries regarding screening results will not be answered.
(2) All applicants should note that they are required to keep in close contact with their potential
supervisor at Kyushu University to formulate a research plan.
(3) Successful applicants are expected to study and gain an understanding of the geography, climate,customs, and habits of Japan, as well as the general features and conditions of Kyushu University.
(4) In principle, a change of department and laboratory is not permitted after your application is received
by the university. Therefore, you need to make a careful consideration of research themes for theselection of the department and the laboratory before applying.

9. Correspondence
All application-related correspondence should be sent via registered airmail such as DHL, FedEx,
OCS, or EMS, to the following address:(Write your potential supervisor’s name)Graduate School of Bioresource and Bioenvironmental Sciences
Kyushu University
744 Motooka, Nishi-ku, Fukuoka 819-0395, Japan
Note that the full set of documents should be sent to the potential supervisor by his/her stated deadline.
10. Contact Information
Student Affairs Division
Graduate School of Bioresource and Bioenvironmental Sciences
Kyushu University
744 Motooka, Nishi-ku, Fukuoka 819-0395, Japan
E-mail: agri-igp@jimu.kyushu-u.ac.jp

7Requirements for Faculty of Agriculture and MEXT Scholarships:

Comparison between Faculty of Agriculture and MEXT Scholarships
Faculty of Agriculture Scholarship

MEXT Scholarship

Scholarship coverage

Doctoral course

Doctoral course

Current residency

No restriction

No restriction

Age limitation

Born after April 2nd, 1990

Born after April 2nd, 1990

A monthly stipend

145,000JPY and additional
stipend for designated area

145,000JPY and additional
stipend for designated area

Entrance Examination Fee

Required

N/A

Enrollment Fee

Required

N/A

Tuition Fee

Required

N/A

Travel Expense

Not provided

Provided

Final DecisionLate-February

Early-July

8

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