Privacy Policy relating to registration of dogs and cats in accordance withthe Act on Welfare and Management of Animals
Minister of the Environment*

1. Basic Premise
Beginning June 1, 2022, the Minister of the Environment will handle the personal information of dog
and cat owners who have registered their dog and cats in compliance with the Act on Welfare andManagement of Animals (Act No. 105 of 1973) (hereinafter referred to as "the Registration forMicrochipping Dogs and Cats"), to the extent of necessary to execute the duties stipulated in said lawand other laws and regulations. The collection, use, provision, and other handling of personal
information shall be in compliance with the Act on the Protection of Personal Information (Act No.
57 of 2003), laws, regulations, national guidelines, and other norms regarding the protection ofpersonal information.

2. Scope of information to be collected
The Minister of the Environment collects the personal information (e.g. names, addresses, andtelephone numbers) of dog and/or cat owners who register in the Registration for Microchipping
Dogs and Cats, as stipulated in Article 39-5, Paragraph 2 of the Act on Welfare and Management ofAnimals.

3. Purposes of use
The Minister of the Environment will use the personal information acquired in section 2 to executethe duties stipulated in the Act on Welfare and Management of Animals and other laws andregulations. The scope necessary for the execution of said affairs includes, but is not limited to, thefollowing:(1) Contacting dog and/or cat owners by email, telephone, etc. based on the purpose of the Act on
Welfare and Management of Animals and other laws and regulations(2) Questionnaire survey of dog and/or cat owners to serve as a reference for policy planning
regarding the Act on Welfare and Management of Animals and other related laws and regulations
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(3) Creation of statistical information excluding correspondence with specific individuals

4. Storage period
Based on Article 39-5, Paragraph 7 of the Act on Welfare and Management of Animals, personal
information will be retained for the period specified in Article 21-7, Paragraph 6 of the Enforcement
Regulation for the Welfare and Management of Animals (Regulation No.1 of 2006) and will bedeleted after the period has elapsed.
5. Provision of the information to third-parties
The Minister of the Environment may provide all or part of the personal information described insection 2, in writing or in electromagnetic form, to third-parties in accordance with the laws andregulations listed below, for the purposes described in section 3.
(1) Prefectural governors, city mayors (including special wards), veterinarians, and the Minister ofHealth, Labour and Welfare, in accordance with the Act on Welfare and Management of Animals
and the Enforcement Regulation for the Welfare and Management of Animals(2) Chief of police stations, in accordance with the Lost Property Act (Act No. 73 of 2006)6. Restrictions on the use and provision of the information
As specified in Article 69 of the Act on the Protection of Personal Information, except for cases thatfall under an exception of the Act on the Protection of Personal Information and other special reasons,the Minister of the Environment will not use the information acquired in section 2 for purposes otherthan those described in section 3, nor provide the information to any third party. However, statisticalinformation regarding access to the site or information on users' attributes and others may be madepublic.

7. Outsourcing of the handling of personal information
The Minister of the Environment may, pursuant to provisions in orders of the Ministry of theEnvironment, authorize a designated body (hereinafter referred to as “Designated RegistrationAgency”) to carry out duties concerning the registration of dogs and cats. the Designated Registration
Agency, which The Minister of the Environment entrust to, may handle all or part of the information
described in section 2 to, to the extent of necessary to achieve the purposes of use described insection 3.
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8. Measures to ensure security
The Minister of the Environment will store the personal information acquired in section 2 only inJapan and will take the necessary and appropriate measures to prevent leakage, loss, or damage ofsuch information, and other security management measures. In addition, the Ministry of theEnvironment will conduct audits (including external audits and inspections) of the handling of
personal information on a regular or as-needed basis. Measures, such as a revision, will also be taken
if found necessary.

9. Requests for disclosure, correction, or suspension of use of the information
If there is a request for the disclosure, correction, or suspension of use of the information acquiredin section 2, the Minister of the Environment will respond in accordance with legislation. Pleaseaddress your requests to the contact person listed in section 13.

10. Scope of application
This policy applies to dog and/or cat owners collected by the Registration for Microchipping Dogs andCats and visitors to the web site. The Minister of the Environment may revise this policy. Any revisions
to the policy will be announced on the website of the Designated Registration Agency and others.

11. Personal information protection manager
Director of the Policy Planning Division, Nature Conservation Bureau, Ministry of the Environment

12. Use of Google Analytics
The Minister of the Environment uses Google Analytics, an access analysis tool by Google LLC, on thesite for the Registration for Microchipping Dogs and Cats. Google Analytics uses cookies to collectdata on site visitors. The data collected by Google Analytics is not linked to the information registeredin the Registration for Microchipping Dogs and Cats and does not itself identify specific individuals.

For more information on how data is collected and processed by Google Analytics, please visit
Google’s Policies and Terms page at https://policies.google.com/technologies/partner-sites. If you do
not wish to have your data collected by Google Analytics, please install the Google Analytics Opt-Out
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Add-On from the following website.

Google Analytics Opt-out Add-on
https://tools.google.com/dlpage/gaoptout?hl=ja

13. Inquiries regarding this policy
For other inquiries regarding the handling of personal information, please contact the following:

The Registration for Microchipping Dogs and Cats
Designated Registration Agency: Ministry of the Environment
Japan Veterinary Medical Association
Shin Aoyama Bldg., West 23F 1-1-1, Minami Aoyama, Minato-ku, Tokyo 107-0062, Japan
https://reg.mc.env.go.jp/*

The name of the Minister of the Environment can be found on the following web page.
https://www.env.go.jp/annai/soshiki/daijin/

Date of enactment: June 1, 2022
Date of revision: June 1, 2023
Date of revision: June 1, 2024

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