Accommodation, Catering and“Bubble” arrangements
for National Federations

2021 WORLD TRIATHLON CHAMPIONSHIP SERIES YOKOHAMA
2021 WORLD TRIATHLON PARA SERIES YOKOHAMA1

BackgroundWe are preparing the “Athlete Track” measure in order to welcome athletes, coaches, staff, officials and otherpeople involved who participate in the event of Yokohama.

■What is Athlete Track?
It is a special governmental measure to allow entries of athletes and other parties concerned who take part ininternational competitions related to the Olympic and Paralympic Games and the like. Each organization such as
LOC/NF is required to implement epidemic prevention measures at their responsibility, including the submissionof Letter of Commitment and the entrants’ Activity Plan in Japan to the Cabinet Secretariat Olympic andParalympic Office / the Japan Sports Agency in advance. Under these conditions, this measure also allows
athletes to engage in activities (participation in competitions, etc.) even during the 14-day quarantine period
after their entry. (Tokyo2020 preparation track for athletes: commonly known as Athlete Truck).

Basic concept of Athlete Track▹ Management of everyone (athletes / coaches/staff etc.) is premised on isolation.
▹ Eliminating a chance of contact with the general public.

▹ Creating an epidemic prevention measure plan (guideline) based on opinions of infectious disease experts.
▹ Creating an epidemic prevention measure plan (guidelines) on the assumption of each situation(transportation, accommodation, meals, etc.) in order to prevent clusters among athletes.

2New Entries Acceptance Plan Overview
Overall entry flow for athletes / staff from overseas
Before entering Japan▹ Individual health management for 14 days before entering Japan, and health monitoring by organizer after the entry required▹ Under the Japan Sports Agency’s management, VISA acquisition procedures will be conducted at embassies and consulates in each country.
▹ You must have a COVID-19 test and a negative certificate within 72 hours before departure.
▹ Prior to entering Japan, everyone is required to prepare necessary documents (pledge, competition outline, test result certif icate) inadvance and take out (obligatory) private medical insurance.

When entering Japan▹ Narita Airport is the only airport to receive entrants.
▹ After arriving at Narita Airport, submit a pledge, negative certificate, etc. at the airport quarantine station, and everyone , whether Japanese orforeign national, will undergo a PCR test.
▹ Everyone is required to install the contact tracking App, COCOA, linked to Google Map, and health management app ONE TAP on their smartphones
and use them for 14 days after entering Japan.
▹ The responsible personnel for receiving entrants will check health status of everyone with the LINE App and report to the pub lic health center every
day for 14 days since their arrival.

During your stay
▹ Only dedicated vehicles designated by the event are allowed to move during the period of stay (self -arranged and self-propelled movement isprohibited).
▹ Contact with general users of the host hotel should be avoided.
▹ The PCR test will be conducted on the 3rd day after entering Japan, the day before the race, and after the match. * If the 3r d day after entering
Japan and the day before the race overlap, it will be limited to once .
▹ After entering Japan, allow activities at the practice venue after avoiding close contact (specify the venue and date and time).
▹ Everyone always carry a smartphone with the downloaded app.
▹ Everyone use the health management app every day to report their physical condition to the event.
▹ LOC will conduct a PCR test on all athletes during Race Week.
▹ All training will only be conducted at the location designated by the competition.
▹ No run familiarization (including bike training outside) will be conducted, and the enent will shoot the entire course and provide it as a online.
▹ Swim familiarization will be conducted within the time specified in the competition, and the warm -up will be conducted only at the specified timeand place.
▹ Under the supervision of the management staff, we will move from the hotel check -out to the airport according to the flight time of each country.

At the time of departure▹ Providing PCR test institution for those teams that require PCR test at the time of departure.
▹ After arriving at the airport, move to the departure lobby under the supervision of the management staff.
▹ Depart according to the flight time of each country.

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Who are in the Bubble ?

•Both Japan-based and international participants•All (Accredited) support staff•Technical officials who need to have face to face interaction with the athletes in an indoor environment•International Federation staff who have arrived at the event from outside of the Japan•Athlete Services staff who need to interact with the Bubble in an indoor environment•International ancillary staff ( e.g. broadcast/media)

4When will everyone enter the Bubble ?

Those who are participating only in WTCS Yokohama (basic)

Condition item

Date

Arrival date

2021/5/11

Departure date

2021/5/16

Remarks

Departure date depends on the flight schedule and PCR test
requirement upon departure (5/15 or 5/16)

Arrival / departure dates vary depending on the flight schedule.

5CHAMPIONSHIP SERIES Schedule
CHAMPIONSHIP SERIES Schedule
Date

Event

1st test：A PCR test is required within 72 hours
before departure and its negative result certificate

72 hours before entry
Tue.11 May
Wed.12 May

COVID-19 TESTING PROTOCOL

Arrival

2nd test;：Antigen test upon arrival at the airport, and its
negative result certificate

Swim Training／GYM Training＊The venue and time are designated by LOC

・Swim Training／GYM Training
Thu.13 May＊The venue and time are designated by LOC・Online Elite Race Briefing
Fri.13 May PMElite Registration

Fri.14 May

Elite Swim course familiarisation

Sat.15 May
Sun.16 MayCompetition＊Elite Bike&Run course warm-up

Departure

3rd test;：PCR test on the 3rd day of the quarantine
period and its negative result certificate 【mandatory】
4th test: Upon departure and its negative certificate,subject to the athlete’s requirement
Depending on the flight schedule etc., it may be PCR
tested on the 16th.

＊A two-week(from 27 Apr to 10 May 2021） health check is required before entering Japan.
＊PCR test must be performed on the 3rd day after entering Japan. Depending on the date of entry into Japan, thenumber of PCR tests may increase by one. If you arrive in Japan on the 10th, you will need to have a separate
inspection on the 13th.
＊PCR検査は、入国後３日目の検査が必須となります。日本への入国日により、PCR検査が１回増える場合があります。10日に入国した場合は、別途、13日に検査が必要になります。
6PARA SERIES Schedule
PARA SERIES Schedule
Date

Event

COVID-19 TESTING PROTOCOL
1st test： A PCR test is required within 72 hours
before departure and its negative result certificate

72 hours before entry

Tue.11 May

Wed.12 May

2nd test;：Antigen test upon arrival at the airport, and itsnegative result certificate

ArrivalSwim Training／GYM Training＊The venue and time are designated by LOC

・Swim Training／GYM Training
Thu.13 May＊The venue and time are designated by LOC

・Online Elite Para Race Briefing
3rd test;：PCR test on the 3rd day of the quarantine
period and its negative result certificate

Fri.14 May AM

Elite Para Registration

Fri.14 May PM

Elite Para Swim Course Familiarisation

Sat.15 May

Competition

4th test: Upon departure and its negative certificate,subject to the athlete’s requirement

Sun.16 MayDeparture

Depending on the flight schedule etc., it may be PCRtested on the 16th.

＊A two-week(from 27 Apr to 10 May 2021） health check is required before entering Japan .
＊Elite para Bike & Run course warm-up is provides video. We do not actually run.
＊PCR test must be performed on the 3rd day after entering Japan. Depending on the date of entry into Japan, thenumber of PCR tests may increase by one. If you arrive in Japan on the 10th, you will need to have a separate
inspection on the 13th.
7VISAThe start of VISA application will be instructed by the Government of Japan .
The Government of Japan will contact you around the end of April, and after that, each
NF will go through the procedures at the embassy or consulate .
VISA procedures cannot be performed until instructed by the Government of Japan(event organizer). please note.
＊Every single athlete and team official must apply for VISA.
＊The documents required for visa application will be shared from LOC to NF again .

VISA申請開始は日本国政府によって指示されます。
４月下旬頃、日本国政府から連絡がありますので、その後、各NFは大使館・領事館にて手続きを行います。
日本国政府（大会主催者）から指示があるまでは、VISAの手続きは行えません。ご注意ください。
＊すべてのアスリートとチーム役員はVISAを申請する必要があります。
＊ビザ申請に必要な書類は、LOCからNFに再度共有されます。
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Departure from the Bubble

Anyone who needs a PCR test and fit to fly certificate for their onward journey willbe allowed to procure this through the onsite testers, at a cost of ＄255. A time slot
will be allocated to ensure results can be obtained well in advance of their flight.

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Consequences of not abiding by the Bubble rules

Any member of the Bubble who break the rules will have their accreditation
removed and athletes will not be allowed to compete.

10Hotels

Guests will stay in either the HOTEL NEW GRAND YOKOHAMA, or the Hyatt Regency Yokohama -- details below:*You cannot choose a hotel, but assigned one by LOC.

YOKOHAMA BAY SHERATONHOTEL & TOWERS

HOTEL NEW GRAND YOKOHAMA【Location】
10 Yamashita-cho, Naka-ku, Yokohama 231-8520【Location】
23-3-1 Kitasaiwai, Nishi Ward Yokohama,Japan, 220-8501＊The Hotel New Grand Yokohama will host theparatriathlon delegations.
11【transport】
15 minutes by car＊Travel by car designated by the organizer

Meal

All meals are individually wrapped and prepared by the Yokohama event.
Everyone must eat in their own room at the hotel.
＊It cannot be eaten in the cafeteria or restaurant .
＊You cannot eat outside the room.

食事は全て個別に包装され、大会が用意します。全ての人がホテルの自分の部屋で食事をしなければなりません。
＊食堂やレストランでは食べられません。
＊部屋の外で食事はできません。

12COSTS

Accommodation& － National Federation

Optional additional Costs – National Federation

Per Person＄910
IncludesFor everyone

・Full Board（3 meals per day）

•Accommodation additional days(Includes:3meals): ＄293 Per

・Accommodation（5 nights 6 days)

day per person

・Transportation from/to airport, venue and•In case of PCR positive ： Transportation(with driver)fromtraining sitesaccommodation to airport ： ＄400～1000 *(depends on the・PCR Test（２ times）

situation)＊This is the cost of transportation from the accommodationor hospital to the airport.
＊This is a condition specified at the competition and thecost cannot be reduced.

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Contact and Booking● Any additional questions ： jtb_convention@jtb.com● To make reservations : jtb_convention@jtb.com● Click here to make a booking ： https://amarys-jtb.jp/wts2021/ ※You cannot apply for flights, accommodations, etc. independently.
Please be sure to make a booking through JTB.

Booking Deadline : from 6 to 13 Apr 2021

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