2025

Terms & Condition• Contract formation and withdrawal
Contract will be officially confirmed at the time the Secretariat receives theapplication form.
• Prohibition of subletting of booths
Exhibitors may not sublet, buy and sell, exchange, or transfer their company’sbooth without the approval of the Organizer.
• Handling of joint displays
In the case that applicants from two or more companies will exhibit jointly, one
company shall apply as representative and inform the Organizer at the time ofapplication of the name of the other company and related information.
• Installation and removal of display items, etc.
Exhibitors must install and remove booth decorations and display items
according to the schedule set by the Organizer. Exhibitors installing, moving,or removing display items during the exhibition period shall do so only after
obtaining the approval of the Organizer.
• Use of venue
All advertising and sales activities shall be conducted strictly within thebooths.
Each Exhibitor assumes responsibility for ensuring that the aisles surrounding
their booth do not become crowded as a result of their advertising activities.
In addition, Exhibitors shall agree not to construct their company booths in away that impedes neighboring displays in any way whatsoever.
Should a complaint be made by a neighboring booth and the Organizer
considers it necessary for the operation of the Exhibition to modify the booth,the Exhibitor of the booth in question shall agree to said modifications.
The Organizer reserves the right to restrict display items that they believe
will cause problems due to noise, method of operation, materials, orother reasons, and to prohibit or remove display items that they consider
incompatible with the purposes of the Exhibition. This right shall apply to all
persons, items, actions, printed materials and behaviors that the Organizer
considers to be a problem.
In the case of the restriction or removal described above, the Organizer shallnot be liable for any refund to the Exhibitor or for other costs of display.
Exhibitors shall agree to observe all terms and conditions and the contents
described in the ‘Exhibitor’s Manual’ for displaying items and advertising
activity.
• Administration of and discharge of liability for display items
Regarding the administration and security of display items, while theOrganizer will arrange security personnel and take other measures toendeavor to prevent incidents from occurring, the Organizer is not liable forloss or damage sustained from any cause whatsoever.
• Compensation for damages
Exhibitors shall accept liability for all damage to venue facilities, display
structures or persons, etc. sustained as a result of negligence or other cause
attributable to the Exhibitor or their representative.
• Obligations of the Exhibitor
If any third-party asserts to the Organizer that an exhibitor's acts relatedto its exhibition at infringes on such party's trademark right, design right,
patent, utility model right or other intellectual property right, the exhibitor
shall assume the obligation to settle such dispute with such third-party on
its own responsibility and not to hinder the normal and smooth proceedingsof exhibition.
The person responsible in the case of a Group Exhibition shall assume similar
obligations as specified in the preceding paragraph for any claim concerning
the infringement of intellectual property rights from any third-party against theexhibitor who is a member of the said group.
• Prohibition of exhibition, distribution, presentation of data/materials
gained by animal testing
The exhibition, distribution, presentation of any data or materials gainedby animal testing is strictly prohibited, both in the exhibition booth and theExhibitor Technology Forum.
• Cancellation, Suspension or Changes to the Exhibition(1) The organizer may cancel, suspend, shorten the period of, or change theschedule or venue of the exhibition if the organizer deems it impossible ordifficult to hold and continue the exhibition in the event that:(a) the land or building used for the venue becomes unavailable, and theorganizer deems the land or building inappropriate for use;(b) the organizer deems it not appropriate to hold the exhibition following
a request or order for, or a request for consideration of, self-restraint orcancellation of events by the government, administration or any publicagency; or(c) it becomes impossible to hold the exhibition on the occurrence of any
event of force majeure, or the organizer deems it not appropriate to holdthe exhibition.
(2) The force majeure events described in the preceding paragraph shallmean acts of God, including typhoons, heavy rain, tempests, floods
and earthquakes, epidemics, public health risk, delay or suspension ofservice of public transportation systems, war, civil war, terrorist attacks,
strikes and other causes not attributable to the organizer.
(3) In no event shall the applicant claim compensation against the organizer
for any damages caused to the exhibitor resulting from any decision
made by the organizer, nor shall the organizer be liable for any damages,
increased expenses or other unfavorable circumstances caused to theexhibitor as a result of any such decision. However, if the organizer
decides to cancel or suspend the exhibition prior to or after the start ofthe exhibition period, the organizer shall inform exhibitors about refunds
after considering the overall situation.
• Method of payment of exhibition fees
The Organizer shall, after receiving the application form, issue an invoice forexhibition fees from the Exhibition Secretariat to the Exhibitor. Exhibitors shalltransfer payment of the exhibition fees in Japanese yen to the bank accountdesignated below by the date listed on the invoice. Promissory notes, checks,etc. will not be accepted.
Bank Name:

THE BANK OF YOKOHAMA,LTD.
HEAD OFFICE
Checking Account/ 220-6256415 (SWIFT Code: HAMAJPJT)
Account No:
Account Name: CITE JAPAN Exhibition management office• Display modification or cancellation policy
After application, in the event of unavoidable changes to the number of booths
or cancellation of display, the following cancellation fees will be charged.
*Please be sure to inform the Organizer of cancellation in writing. Thecancellation fee will be calculated based on the date of arrival of the writteninstruction.

Before December 20, 2024 (Friday)

50% of exhibition fee

On and after December 21, 2024 (Saturday)

100% of exhibition fee*In the case that the Exhibitor has not paid the applicable amount listed above
as of the date of modification or cancellation, the Exhibitor shall promptly
make payment of the amount.
*In the case that, at the time of modification or cancellation, the amount theExhibitor has paid exceeds the applicable amount listed above, the excess
amount will be refunded by the Organizer.
• Obtaining the Visa
If an overseas exhibitor needs to obtain a visa, the exhibitor shall takeresponsibility to make, or follow the procedures for obtaining the necessary
documents.
In principal, the organizer shall not issue, an invitation letter and a letter ofguarantee according to the format designated by the Ministry of Foreign
Affairs of Japan for any exhibitors.
Exhibitors who cannot exhibit due the inability to obtain a visa (ie. Refusal
by Japanese authorities, insufficient process time) shall not have the rightto claim against the organizer compensation for damages arising therein.
• Observance of policies
Exhibitors shall agree to observe all terms and conditions established by
the Organizer as part of this contract. In addition, Exhibitors shall interpretall of the Organizer’s terms and conditions as being for the protection of
the interests of this Exhibition and cooperate towards the execution of thesame.
• Changes and additions for the terms
Exhibitors agree to obey the decision of the organizer about the any matter
not provided in these rules. The organizer reserves the right to change or add
rules by notification to exhibitors when they judge it is necessary for the aimof exhibition.
• Governing Law
The exhibition contract shall be governed by, and construed and interpretedin accordance with the laws of Japan.
• Jurisdiction
In case any disputes arise out of or in connection with the exhibition contract,
the Tokyo District Court in Japan shall have the sole and exclusive jurisdiction.