For Privately FundedInternational Students

Applicant Guidelines for 2024
Enrollment Fee Waiver and Deferment/
Tuition Waiver

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Contents

I. Enrollment Fee Waiver and Deferment Procedures................................p. ３
II. Tuition Waiver Procedures......................................................................p. ５
III. Submission of Application Forms..........................................................p. ６
IV. Instructions for Filling Out Applications...............................................p. ８2024 Application Period and Announcement Schedule◎Enrollment Fee Waiver and Enrollment Fee Deferment(Students enrolling in April)

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2024 （Results announced in mid-May）(Students enrolling in October)

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2024（Results announced in mid-November）◎Tuition Waiver（First Semester）○New students

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2024

○Current students

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2024

○New students

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2024

○Current students

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2024 (Results announced in mid-December)(Results announced in mid-June)（Second Semester）* If you cannot prepare all of the required documents to be submitted with the application form due tounavoidable circumstances, inform the office where your application is to be submitted ahead of timeand follow their instructions.
Applications that arrive after the deadline will not be accepted.

2*Please read before applying.
Government sponsored students and students on scholarships from anotherorganization, who are paying enrollment fee and tuitions but have been awarded ascholarship that provides the equivalent to that amount cannot apply for anenrollment fee or tuition waiver.

I. Enrollment Fee Waiver and Deferment Procedures
A. Eligibility for Enrollment Fee Waiver
Individuals to whom any one of the following applies:a) Individuals who will be enrolling in graduate school and find it difficult to pay
enrollment fees due to financial reasons and are recognized as having
outstanding academic ability.
b) The person responsible for paying the student's school expenses has died or the
student or the person responsible for paying his or her school expenses has
suffered damage from a storm, flood, or other natural disaster after April 1,
2023 (or October 1, 2023 if enrolling in October 2024).
c) There are reasons recognized by the University president as being equivalent
to the above (b).
d) The University president has recognized that special consideration isnecessary due to strong social needs.

B. Eligibility for Enrollment Fee Deferment
1. Students enrolling in graduate school (excluding research students and auditing
students)
Individuals who are recognized as having extreme difficulty in paying theenrollment fee, to whom any one of the following applies:a) Individuals who find it difficult to pay the enrollment fee by the deadline forpayment due to financial reasons and are recognized as having outstanding
academic ability.
b) Individuals who are recognized as having difficulty paying by the deadline dueto the death of the person responsible for paying their school expenses, or due
to damage suffered by them or the person responsible for paying their school
expenses from a storm, flood, or other natural disaster, occurring after April 1,
2023 (or October 1, 2023 if enrolling in October 2024).
c) Individuals recognized as having difficulty paying the fees by the deadline due
to other unavoidable circumstances.

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C. Applying
Students applying for an enrollment fee waiver should apply for both enrollment
fee waiver and enrollment fee deferment when applying.
Individuals who apply for both enrollment fee waiver and enrollment fee
deferment but, as a result of the screening for enrollment fee waiver, are either notgranted a waiver or are granted a waiver for partial of the fee, will undergo ascreening for enrollment fee deferment. Those who pass that screening will be able
to postpone payment of the enrollment fee until the last day of August 2024 (or thelast day of January2025 if enrolling in October 2024).
D. Amount of Waiver
If the screening for the enrollment fee waiver results in the applicant being
granted a full or partial waiver of the enrollment fee, he or she will be exemptedfrom paying the full amount, or partial of the amount, of the normal enrollment
fee.
E. Notification of Screening Results
Applicants for enrollment fee waiver and enrollment fee deferment will be
notified of the results in Late May (or Late November if enrolling in October2024). The selection result will be notified by email to your Kyutech email address.
Also, please be aware that applicants who are not granted a tuition waiver or are
granted a partial waiver, and fail to pay the tuition by the due date designated by
the University will be disenrolled.

4II． Tuition Waiver Procedures
A. Eligibility for Tuition Waiver
Graduate students (excluding research students and auditing students) who arerecognized as having extreme difficulty in paying the tuition, to whom any one of
the following applies:
1. Individuals who find it difficult to pay the tuition due to financial reasons andare recognized as having outstanding academic ability.
2. Individuals who are recognized as having extreme difficulty paying the tuition
due to the death of the person responsible for paying their school expenses, ordue to damage suffered by them or the person responsible for paying their school
expenses from a storm, flood, or other natural disaster, occurring within six
months before the tuition deadline for that semester (or within one year if it istheir first semester at the University).
3. Reasons recognized by the University president as being equivalent to the above(2).
4. The University president has recognized that special consideration is necessary
due to strong social needs or some other reason.
* However, students currently enrolled who were unable to advance to the next year
or have exceeded their term of study (except due to special circumstances such as
illness or studying abroad) are not eligible to apply for a waiver even if any of theabove (1-4) applies.

B. Applying for Tuition Waiver
The application periods for tuition waivers differ for first and second semesters
and screening of applications is conducted separately for each semester.

C. Amount of Waiver
If the screening for tuition waiver results in the applicant being granted a full or
partial waiver of the tuition, he or she will be exempted from paying the full amount,or partial of the amount, of the normal tuition.

D. Notification of Screening Results
The result of the tuition exemption will be notified by email to your Kyutech
email address.
If you have to pay full tuition or half tuition, Kyutech will withdraw
automatically from your bank account on the specified date.
Please note that if you do not pay the tuition by the specified date, will resultin expulsion.
5III. Submission of Application Forms
A. Applying by Proxy (through your advisor or dean)
Applicants are permitted to have their academic advisor (or dean if an advisor has
not been decided on) apply on their behalf only if there are unavoidable
circumstances such as not being in Japan during the application period. Fill out therequired information on the application form in accordance with "IV. Instructions
for Filling Out Applications".

B. What to Submit (for all applications)
1. 2024 First Semester Enrollment Fee Waiver/ Enrollment Fee Deferment/
Tuition Waiver Application Form (for international students)
2. A copy of a part-time job pay slip, etc or A part-time job certificate (submit
only if you cannot submit a tax withholding slip or pay slip).
3. Scholarship Receipt Confirmation Form/Scholarship Receipt Certificate (forfirst year graduate students)*Only applicants entering graduate school at the University from anotheruniversity need to submit a Scholarship Receipt Certificate.
4. Copies of receipts for rent, utilities (water, electricity, gas) and phone (for 23 months)
5. Copy of your passbook or bank account statement (for about 6 months)
6. Sibling Enrollment and Tuition Waiver Status Certificate (submit only if
you have siblings who are students)

C. Where to Submit
Graduate School of Engineering:
School of Engineering Student Section
Phone: 093-884-3053（3054）
Graduate School of Computer Science and Systems Engineering:
School of Computer Science and Systems Engineering Student Section
Phone: 0948-29-7524
Graduate School of Life Science and Systems Engineering:
Graduate School of Life Science and Systems Engineering Student andInternational Student Section
Phone: 093-695-6007

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D. Other Important Reminders
1. Incomplete or incorrectly filled out applications will result in your application
not being accepted. Be sure to submit application documents in plenty of time
before the deadline.
2. Once your application for enrollment fee or tuition waiver has been received,
you will be allowed to postpone the payment of such fees until you are notifiedof the results of the application screening. After applying, do not pay the fees
until the results of the screening are announced.
3. If it has been determined that false or misleading statements have been madein the application after the screening results have been announced, thewaiver/deferment may be revoked.

E. Handling of Personal Information
Information provided in the application form and other required documents
for enrollment fee and tuition waiver will be used only in the screening process
and not for any other purpose.

7IV． Instructions for Filling Out Applications
Application forms are an important part of the screening process, so be sure to readthis section carefully, and fill out the information based on your circumstances at thetime of the Application Base Date (April 1 for first semester, October 1 for second).
Applications that are incomplete, incorrectly filled out, or do not include all of therequired documentation will not be able to be processed and as a result will not be
considered for screening.
In addition, if it has been determined that information on the application form andother required documentation has been intentionally falsified after the screening
results have been announced, the waiver/deferment will be revoked.

A. Form 1: 2024 First Semester Enrollment Fee Waiver/ Enrollment Fee Deferment/
Tuition Waiver Application Form
Application Category
Place a check ☑ in the applicable boxes (Enrollment Fee Waiver/ Enrollment Fee
Deferment/ Tuition Waiver). If you are applying for an enrollment fee waiver, checkthe box for enrollment fee deferment as well.
If you are only applying for a tuition waiver, check the box for tuition waiver only.

Name and Academic Information
1. Write your full name and student status (e.g. school, department, year) in thespaces provided.
2. Currently enrolled students advancing to graduate school at this University
should write their old Student ID Number they used as an undergraduate.

Academic Advisor
Applicants are allowed to have their academic advisor (or dean if an advisor has
not been assigned) apply on their behalf only if there are unavoidable circumstancessuch as not being in Japan during the application period. The person filling out theapplication on the applicant's behalf must write the specific reasons why theapplicant is unable to apply his or herself, and sign and place his or her personalseal where indicated.
When the applicant arrives in Japan, he or she must fill out the other necessary
information and submit the required documents as soon as possible.

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Reason for Applying
Describe your family circumstances and any other reason(s) that led you to apply.
Explain the reason(s) from your standpoint.

◎ Household Information Statement
Scholarships
Place a check ☑ in the "yes" box under "Receiving in 2023/2024?" if you havebeen awarded a scholarship or grant in the 2023/2024 academic year. If you are only
receiving a student loan, and not a scholarship or grant, place a check ☑ in the "no"box.
* If you check "yes", please indicate how long the scholarship or grant lasts and theamount awarded in the spaces provided.

Applicant/family members (except students) /roommate
1. Write your information in the space marked "① Applicant". In the spaces below(starting with ②), write the information of persons living with you in Japan (ifapplicable).
2. Under "Occupation", write the current job. If the person is not working, write
homemaker, unemployed, etc. Do not leave the space blank.
3. Under "Duration" write how many years the person has been working at his or
her current job (if under one year, write how many months).
4. The shaded area under "Income from wages" and "Income besides wages" will befilled out by the University. Do not write in this space.

Students Other than Applicant
Write the information for family members (not including yourself) who areenrolled in elementary, junior high, high school, college of technology, university(including graduate school), school for the deaf, blind, and disabled, or specialized
training college (upper secondary or postsecondary). Indicate where the person
commutes to school from, and whether the school is national, public, or private bychecking the appropriate boxes.
For family members enrolled in a national school (high school and above, notincluding yourself), check the appropriate boxes for details of waivers granted (ornot granted) in the previous academic year under "Waivers last year".
Unless you checked "none", write the amount of the regular tuition for one year
under "Waivers last year".

9◎ Official Use Only
Do not write in the shaded area.

◎ Average monthly income (including family income)
Make sure the totals for average monthly income and average monthly
expenditures are the same.
1. Part-time job: （Including TA • RA）
Write your income for one month earned from your part-time job. (If you areliving with other family members, including their income as well.)
2. Savings/remittance/financial aid:
Write the monthly total for money used from your savings to supplement living
expenses, remittance from your country, and/or financial aid received fromyour family.
3. Scholarships:
Write the amount received from scholarships or grants (do not include student
loans).
4. Child allowance/ child-rearing allowance:
Write the amount of child allowance received.
5. Other:If you have income from sources other than the above, write the amount in thespace provided.
6. Loans/deficit:
If you have any loans, or if the total for expenditures is greater than the total
for income, write the difference plus the total for loans in the space provided.
7. Total:Write your total income in the space provided.

◎ Average monthly expenditures (including family expenditures)* Calculate the average amount per month based on the copies of the receipts andpassbook or bank account statement you are submitting, and write the amount in
the space provided.
* If you have any family members enrolled in a university other than this university,
write the amount of their tuition in the space provided.
* If the total for income is greater than the total for expenditures, write thedifference in space marked "Surplus".

10◎ Income Statement
1. Write your income and the income of all family members (except students) in
the spaces provided.
2. For "Income from wages", write the amount including tax earned fromJanuary 2023 to December 2023.
* Make sure that when the total income is divided by twelve (one month's
income) the amount equals the income in "Average monthly income (including
family income)".
* If there are other sources of income that do fit into the categories provided,
write the source in the parenthesis and the amount in the space provided.
3. Round off all amounts to the nearest thousand.
4. Write the totals for income from wages and income from sources besides wages
for each person in the spaces provided.

B. Form 2: Part-time Job Certificate (Applicable person only)
Students currently working part-time must also submit a gensen-choshu-hyo(certificate of income and withholding tax) or payslip.
If you cannot submit a gensen-choshu-hyo (certificate of income and withholdingtax) or payslip, you must submit a Part-time Job Certificate signed by your employer.

C. Form 3: Scholarship Receipt Confirmation Form
Fill out the information for any scholarships or grants awarded to you in theprevious academic year (April 2023 to March 2024) and this academic year (April
2024 to March 2025).
* If you have been awarded a scholarship or grant that provides an amountequivalent to enrollment and/or tuitions (and which can only be used forenrollment and/or tuitions) while your application is being screened, be sure to
inform the University as soon as possible.
Do not write information for student loans that you are receiving, such as theJapan Student Services Organization Scholarship.

D. Form 4: Scholarship Receipt Certificate (for first year graduate students)
This form is for students enrolling in this University from another university inJapan. Submit this form after having it certified by your university.

E. Form 5: Sibling Enrollment Fee and Tuition Waiver Status Certificate
If you have any siblings who are students in Japan, fill out this form for eachsibling and have it certified by the school he or she is currently enrolled in, andsubmit it with your application. This does not apply to siblings who are in juniorhigh school or lower grades.
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