Sponsorship Prospectus of
9th International Tribology Conference,
Fukuoka 2023
（ITC Fukuoka 2023）■Exhibition■Ad. in the program book and Banner ad.
■Sponsored seminar■PR movie or materials

9th International Tribology Conference, Fukuoka 2023
（ITC Fukuoka 2023）
Chair Joichi Sugimura(Professor, Kyushu University)

Welcome message
July, 2022

The Japanese Society of Tribologists cordially invites and welcomes you to the
9th International Tribology Conference, Fukuoka 2023. As promised at thebanquet for the ITC Sendai on the 19th of September 2019, the next ITC will beheld in September 2023 in Fukuoka City, the largest city in Kyushu, located in thenorthern part of the island.
The International Tribology Conference is hosted by JAST once every four years;
first in Tokyo in 1985, then in Nagoya in 1990, Yokohama in 1995, Nagasaki in
2000, Kobe in 2005, Hiroshima in 2011, Tokyo in 2015, and the latest in Sendai
in 2019. The number of participants from around the world has gradually
increased, and it is now recognized as one of the most important international
meetings in the field of tribology.
The scope of the ITC Fukuoka 2023 covers all areas of science and technology
regarding tribology, including well-established areas, developing areas and newinterdisciplinary areas emerging with the development of related fields. The
slogan "Reunite, Invigorate, Create an Inspiring Future" expresses our strong
desire to provide stimulating opportunities for our tribology colleagues to meetand exchange new ideas and developments, to energize tribology, and to discuss
the future global directions of tribology.
We have all faced many struggles since early 2020, and have learned to accept
the new normal and to communicate with people through the internet. However,for the development of science and technology, it is vital that we actually meet
and talk in person and regain true human relationships in everyday life and work.
Fukuoka has been an international gateway since the third century. The city’sgeographical advantages have fostered an interactive and friendly urban
atmosphere. We look forward to welcoming you all, young and old, to the vibrantand exciting city of Fukuoka in September 2023.

ITC Fukuoka 2023 will be organized prudently, but the scale of the international
conference makes it difficult to cover all expenses. Therefore, we would be very
grateful if you agree with our purpose and support this international conference.
We hope that all tribology colleagues and related companies around the world
keep well and stay safe, that the novel coronavirus crisis comes to an end, andthat the day we can finally meet will come soon!
Best wishes,
9th International Tribology Conference, Fukuoka 2023

Chair Joichi Sugimmura（Professor, Kyushu University）

Content
1．Conference outline ········································ 12．About the Japanese Society of Tribologists ・・・・・····· 2
3．About Fukuoka ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 4
4．Sponsorship Opportunities ・・・・・・・・・・・・・・・・···・・・・・・·· 56．Application procedure and sponsorship benefit ··・・・・・・・··13

１．Conference outline（1）Conference name
9th International Tribology Conference, Fukuoka 2023

（ITC Fukuoka 2023）（2）Chair

Joichi Sugimura
Professor, Kyushu University（3）Dates

26th – 30th September, 2023

（4）Venue

Fukuoka International Congress Center
2-1, Sekijomachi, Hakata-ku, Fukuoka, 812-0032, Japan
TEL：092-262-4111（5）Theme"Reunite, Invigorate, Create an Inspiring Future”（6）Participants

Approximately 800（7）Website

https://www.itc2023.jp/（8）Secretary General
Takefumi Otsu
Division of Mechatronics,
Department of Faculty of Science and Technology,
Oita University
700 Dannoharu,Oita, 870-1192, Japan
TEL：097-554-8513（9）Contact

ITC Fukuoka 2023 Support Office
Akemi Kimura, Yuko Sugimoto
Office be one Inc.
2-21-8, Toyohama, Nishi-ku, Fukuoka, 819-0014 Japan
TEL：092-891-4740
E-mail：itc2023-support@officebeone.com
12．About the Japanese Society of Tribologists
What is tribology?
According to the glossary of the OECD, tribology is defined as "the science andtechnology of interacting surfaces in relative motion and of related subjects andpractices," and it is an engineering field that deals with friction, wear, andlubrication. Tribology covers all phenomena that occur on frictional surfaces and isrelated closely to many scientific fields such as mechanical engineering, physics,

chemistry, and materials science. For example, bearings are a typical mechanicalpart dealt with in tribology and that support the movable parts of machines. In thedesign of bearings the geometrical conditions such as the dimensions of the
bearing, dynamic conditions such as the rotational speed and load, the physicaland chemical characteristics of the materials for axes and bearings and lubricants,

and environmental factors such as temperature must all be considered. Tribology
also plays an important role in the improvement of product performance anddurability and the reduction of environmental impact. Such bearings are an
indispensable mechanical part that prevents failure due to seizing and wear andreduce power loss due to friction. Bearings are found everywhere in movable partsof all machines such as automobiles, trains, aircraft, computers, household
electrical appliances, OA equipment, industrial machines, medical equipment, andspace equipment. Tribology is an interdisciplinary science that integrates various
scientific fields, and it is a generic technology that supports various industrial fields.
Controlling friction and wear to improve maintenance and reliability, saving energy
and resources, as well as protecting the environment are all important roles oftribology.

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JAST Mission
The mission of the Japanese Society of Tribologists is expressed in our articles ofassociation as "the intention to connect, cooperate, and promote researchconcerning tribology in order to contribute to the progress of theory concerning
tribology and to improve technology."
The Japanese Society of Tribologists was founded as the JapaneseSociety of Lubrication in 1956. Our members are mainly engineers andresearchers in enterprises, educational institutions and public organizations. As of
May 2005, the society had about 2,400 members. The interdisciplinary and basic

characteristics of tribology are reflected in our members from a wide range offields such as mechanical engineering, electrical engineering, chemistry, andmaterials science.
JAST is involved in various business activities such as publishing thesociety's journals and books and holding lectures and seminars to provide basic

and specialized technical information as well as promoting the exchange of
information on tribology.
Although lubrication is a technology that has existed from ancient times,
new subjects in tribology continue to appear with technical trends. For example, a
new friction-reducing technology for reducing the fuel consumption of automobile

engines and a new refrigeration oil for a natural refrigerant are being developed toreduce the impact on the environment. The increasing capacity of the hard disksthat support our information society requires a technology for lubricating theclearance of several micrometers between the heads and the disks. For aging
society, tribomaterials for artificial joints and biotribology such as the bearings for
artificial hearts are very important. The Japanese Society of Tribologists provides
the latest information and a place for the exchange of information on the latest
developments in tribology.

33．About FUKUOKA
Innovative, academic, smart, advanced, convenient and compact are theadjectives that describe Fukuoka. With eyes focused toward the future, the city

takes leadership in both industry and academia as a model city not only in Japanbut in Asia and globally. An ideal business start-up city Fukuoka is heading for the
next generation with her historical legacy and heritage of Hakata intact.
Fukuoka has plenty of natural environment, i.e., there are beaches andmountains not so far away. Fukuoka has developed so far by the distinct two
districts, i.e., one is the Fukuoka area as a castle town, and the other is the
Hakata district as a commercial area. Therefore, this city prospered in trade with
old China and Korea and set a high value on the atmosphere of freedom. Although
population of Fukuoka city gradually increases and this city is the sixth biggest cityin Japan, liberal and open-minded atmosphere is true even now and this lovely
city does not overwhelm first-time visitors unlike other big cities.
Fukuoka has a port which accepts many splendid passenger ships as
floating hotels and an international airport which is two subway stations apartfrom Hakata Railroad station and 5 stations from the center of the city. Thesemean that Fukuoka is a gateway city of Asia. Since virtual sightseeing in Fukuoka
city is intriguing even in this with-corona era, please visit the official website ofhttps://yokanavi.com/en/.

provided by Fukuoka City

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4．Sponsorship Opportunities
Why Should You Consider Supporting?
⚫ Demonstrate company’s leadership and superiority in the field of tribology⚫ Facilitate branding and marketing of relevant promotional materials/services toattendees⚫ Raise your company’s visibility in the relating fields to delegates⚫ Enjoy promotional exposure of branded logo on the conference website before,
during and after the conference⚫ Convene a corporate seminar at the venue⚫ Advance education for the next generation of leaders⚫ Create sales contacts for your company with the delegates⚫ Discover the current trends in technologies⚫ Get opportunity to learn the expected future perspectives and necessary
development in the related fields

1．Exhibition（1）Exhibition period

26th – 30th September, 2023

（2）Venue

Exhibition Hall, Fukuoka International Congress Center 2F（3）Exhibits

Electronic devoices, Inspection equipment,
Information equipment, Systems, books and others（4）Exhibition category and fees
■Exhibition
Unit

Booth size

Feesincluding tax

Basic booth

1 booth

W1,800mm×D900mm×H2,100mm

132,000 JPY

Space booth

1 booth

W1,800mm×D900mm

132,000 JPY

Booth type※If you apply for a space booth, an exhibition area will be marked on the floor.
Back panels, display stands, company name boards, arm spots are notprovided.

■Book exhibition
Booth type

Unit

Book Exhibition

1 tableTable size
W900mm×D450mm

5Fees
including tax
11,000 JPY

（5）Exhibition booth allocation
To be decided by the Conference Organizing Committee.
（6）Exhibits
Exhibits will be those listed in (3) and those approved by the Committee.
（7）Foreign Exhibits
The exhibition hall will not be a bonded exhibition hall. Exhibits fromoverseas should be exhibited as domestic cargo or use the ATA Carnet
system. For details, please contact the Conference Support Office.
（8）Prohibition of exhibits for sale
Exhibits may not be handed over in exchange for cash during the exhibition.
However, the committee may permit the sale of exhibits on a limited basis.
（9）Disclaimer of Liability
The organizer will try to protect all exhibits, however, the organizer is not
responsible for accidents, theft, loss, or damage to personnel in the booths
due to natural disasters or other unforeseeable causes.
（10）Information for exhibitors
Booth allocation will be informed you at least tow months prior to theexhibition with details of schedule, decoration, electricity and management.
We will also inform you of the optional items of fixtures, lighting fixturesand others.
（11）Changes in exhibition dates, hours, and venue
The exhibition period, opening hours, and venue are subject to change due
to unavoidable circumstances.
Applications cannot be cancelled due to such changes.
No compensation will be provided for any damage caused by such changes.
（12）Eligibility for participation in conference programs
Exhibitors will receive one name badge per company, which is eligible toattend the International Tribology Conference Fukuoka 2023 (ITC Fukuoka
2023) lecture rooms and related programs. If you need more than one
badge, you will be required to register and pay for registration fee.
Please refer to P10 for details of the sponsorship benefits. Note that there isno admission restriction to the exhibition hall.

6（13） Exhibition setup schedule◆Installation and set-up (tentative)
From 15:00 to 17:00 on 25th September, 2023
*Booth decoration should also be done within the above time.
◆Exhibition hours (tentative)
From 10:00 to 17:00 on 26th September, 2023
From 9:00 to 17:00 on 27th September, 2023
From 9:00 to 16:00 on 28th September, 2023
From 9:00 to 17:00 on 29th September, 2023
From 9:00 to 15:00 on 30th September, 2023
◆Removal
From 15:00 to 17:00 on 30th September, 2023
（14）Booth specification◆Basic booth / Package booth: W1,800mm x D900mm x H2,100mm
Basic booth includes:
・Back panel (system panel with gray cloth)・Company name plate (gothic font/ black letters)： W900mm×H150mm※Additional fee will be charged if logo is specified.
・An arm spotlight
・A display table (white cloth top, navy blue cloth bottom)：W1,800mm×D900mm×H700mm*Bring your own cloths to put over the products/exhibits.
Exhibitors are responsible for decorating their own booths except for thoselisted above.
Basic booth image

Arm spotlight
Company name plate

Back panel
with gray cloth

Display tablewith cloth7◆Space booth / Space only : W1,800mm x D900mm x H2,100mm
The exhibition area will be marked on the floor and handed over to you.
The height of decorations and exhibits is limited to 2.1m high. If the heightexceeds 2.1m, prior approval from the committee is required.
If you apply for a space booth, a minimal decoration is required as an
exhibition booth.
◆Book exhibition : 1 table = W1,800 mm x D900 mm
A display table (covered with white cloth) will be provided.
Note that company name plate is not included. Please prepare if the plate isnecessary or apply for it as an optional items. *Details of optional items will
be informed about two months prior to the exhibition.
（15）Prohibited matters
The height of decorations and exhibits is limited to 2.1 m. The use of water,
propane gas, compressed air, and direct construction on the floor (duct tape,anchors, etc.) is also prohibited in principle.
（16）Electric work
Electric work (AC single-phase 2-wire system: 100V 50Hz) will be
provided upon request of exhibitors for a fee, and electricity will be supplied
to booths by means of switchgear.
Please ask the support office for other special power sources or requests.

82．Ad. in the program book（1）Media

ITC Fukuoka 2023 Program book（A4）（2）No. of copies（3）Cost1,000 copies
1,100JPY ×1,000 copies＝1,100,000 JPY including tax（4）No. of applications

10（5）Application details
Ad. page

Fees including
tax

Size

No. ofapplications

Back of front coverColor

132,000JPY

A4 (H250mm×W175mm)

1

Back coverColor

132,000JPY

A4 (H250mm×W175mm)

1

Back of back coverColor

132,000円

A4 (H250mm×W175mm)

1

Appendix 1 page

Black&
White

110,000円

A4 (H250mm×W175mm)

2

Appendix 1/2
pageBlack&
White

82,500円

A4 (H118mm×W175mm)

5（6）Ad. data submission
Only data of the ad manuscript will be accepted. After completing yourapplication, please send us your ad data as an e-mail attachment to the
Support Office (itc2023-support@officebeone.com). When sending thedata, please include the conference name of the conference, company,a person in charge, and the details of your application in the email.
Note that the ad manuscript data will not be returned after use.
≪Deadline for data submission≫
Send your ad data before 30th June, 2023.
≪Notes on data submission≫・Data format should be Adobe Illustrator (with text outlined) or
PDF (PDF / X-1a) data.
・Please specify the operating system used. (Mac or Win version)
・In Illustrator, please be sure to embed images and send a sample of theoutput (PDF, JPG, PSD) with your submission.
・Please submit data that does not require editing. Note that we may
charge you for the cost if the data requires editing.

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3．Banner Ad.
（1）Media

ITC Fukuoka 2023 Website（2）Location

At the bottom（Display on all pages）（3）No. of applications

10 banners（4）Fees

110,000 JPY including tax（5）Data size

Ｗ 454pixel × H 144pixel or larger
gif file or Animation gif OR JPEG within 1MB, FLASH（6）Data submission
Please send the banner data as an e-mail attachment to the Support Office
after completing the application.
When sending the data, please include the name of the conference, yourcompany name, the name of the person in charge, and the details of yourapplication.

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4．Luncheon seminars（1）Dates

26th ～30th September, 2023

（2）Time12:00～ 13:00（3）Venue

Refreshment are in Fukuoka International Congress Center 2F（4）No. of applications（5）Program

60 minutes（tentative）

5 seminars

A presentation to promote sponsored company's technology,
products and services.

（6）Co-sponsors ITC Fukuoka 2023 and sponsored company（7）Sponsorship fees
Luncheon Seminar
No.

Session

132,000 JPY including tax／1seminar
Date and time (tentative)

LS1 Luncheon seminar 1

26th Sep. (Tue)LS2 Luncheon seminar 2

27th Sep. (Wed)LS3 Luncheon seminar 3

28th Sep. (Thu)

LS4 Luncheon seminar 4

29th Sep. (Fri)LS5 Luncheon seminar 5

30th Sep. (Sat)

12:00
|

Venue

Capacity

TBA

Approx.
100 seats

Sponsorshipfees incl. tax

132,000JPY

13:00※The capacity of the venue is subject to change due to the layout. We appreciate yourunderstanding.

◆Sponsorship fee includes:
1. Venue fee (including the use of the waiting room)
2. Equipment (projector, screen, etc.)
3. Audio, lighting and stage equipment
4. A PC operator◆Sponsorship does not include:
1. Food and beverages for participants and lecturers
2. Signage (at the venue or the waiting room, and for speakers names)
3. Operating expenses (announcer, timekeeper, lighting staff, lunch box
distributor, etc.)
4. Expenses for optional equipment such as video, interpretation, etc.
*Food and beverage, signage, operating staff, and optional items will be
provided in the seminar manual to be sent out two months prior to the conference.

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5．PR videos and materials（1）Time26th – 30th September, 2023

（2）Venue

Lecture rooms or Refreshment area
at Fukuoka International Congress Center（3）Methods

Projection on a screen or monitor in lecture rooms or
refreshment area
Projection schedule will be decided by the conference committee.

（4）No. of applications（5）Fees10132,000 JPY including tax（6）Preparation of PR videos and materials◆ PR videos
Please provide a video introducing your company's technology, products, orservices. Videos should be no longer than 2 minutes. The cost of producing
video should be borne by your company.
◆ PR materials
Please provide slides, PDFs, or image data related to your company’s
technology, product introduction, or services. The maximum number of slides
should not exceed 20, which will be projected on the screen at the venue asa slideshow. The cost of producing the materials should be borne by yourcompany.
(7) Data submission

Please submit the data of the PR videos and materials to the Support Office(itc2023-support@officebeone.com). Please send the data via e-mail ora data transferring service.

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5．Application procedure and sponsorship benefit
1．How to apply（1）Application procedure and Application period
Online application is available. Please confirm the contents of thisProspectus and fill in the required information to apply from the link below.
After completing the application, you will receive an e-mail confirming
the details of your application.
Please note that if there are more applications than expected,
the Organizing Committee will accept applications on a first-come, firstserved basis.
【Application period】 1st August, 2022 ～ 30th June, 2023
※If the number of applications reaches the number of places available
before the deadline, application may be closed even if it is in the above
period.

【Application form】 https://forms.gle/gd9r8CE58ppEGR397（2）Payment of sponsorship fees
After the application deadline, the ITC Fukuoka 2023 Support Office willcontact you with the invoice for a sponsorship fee.
It can be paid by either a bank transfer or a credit card.

（3）Cancellation policy
No cancellations will be accepted after the application deadline.
Please note that cancellations after the deadline will incur a 100%cancellation fee.
2. Sponsorship benefits(1) Sponsors for Exhibition*, Ad. in the program book (back of front cover,back cover, back of back cover, and one appendix page) , Banner Ad.,
PR videos and materials will receive listed benefits below.
If you are sponsor for more than one sponsorship, you will receive thesame number of benefits as the number of applications.
* Book exhibition is not included.
⚫

One person per company will be invited to the Banquet on Thursday,
28th September.

⚫

Each company will be provided with one complimentary administration
for the entire conference program.

⚫

One complimentary copy of the program book of the International
Tribology Conference Fukuoka 2023 (ITC Fukuoka 2023) which
will be published in mid-August 2023.
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(2) Sponsors for Ad. In the program book (half page in the appendix) will
receive listed benefits below.
⚫

One person per company will be invited to the Banquet on Thursday,
28th September.

⚫

One complimentary copy of the program book of the International
Tribology Conference Fukuoka 2023 (ITC Fukuoka 2023) which
will be published in mid-August 2023.

4．Contact
For inquiries regarding sponsorship, please contact the ITC Fukuoka 2023
Support Office (itc2023-support@officebeone.com) .

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