VJLS-JH Facility Rental
The following introduces specific rooms and spaces which are available for rental.

Rates
RoomApprox. Size

CapacityEquipment*Daily rate for over 8 hours
Includes 1 Staff Fee

Japanese Hall(Auditorium)

4030 sq. ft. (Floor)
1000 sq. ft. (Stage)420 (seats & tables)
530 (seats only)

HVAC (Heat/Cool), Stage, PA system,
Accessible Tables and Chairs, Public
Wi-Fi

Large Classroom(Room 416)

950 sq. ft.

Small Classrooms

400 sq. ft.

5F Tatami Roomwith view

35 - 40 (seats & tables)
50 - 70 (seats only)

HVAC (Heat/Cool), Whiteboard,HVAC (Heat/Cool),(Average)

10-20 (seats & tables)
20-30 (seats only)

660 sq. ft. (Room)
3000 sq. ft.(Patio)

25 (seats and tables)
50 (seats only)

HVAC (Heat/Cool), Spectacular 360

Projector Screen, TV

Blackboard, TV (most small classrooms)

view of Port Vancouver and downtown,
Rooftop Patios

5F Rooftop (weatherdependent)

3500 sq. ft. (Floor)

3F Library

1362 sq. ft. (Floor)$100/hour$800/day*
Deposit $400
$60/hour$480/day*
Deposit $240
$48/hour$384/day*
Deposit $192
$60/hour$480/day*
Deposit $240
$60/hour$480/day*
Deposit $240

HVAC (Heat/Cool)

1$48/hour$384/day*
Deposit $192

***Please see next page for additional fees & payment information.

2F Board Room

330 sq. ft.

5-12 (seats & tables)

HVAC (Heat/Cool), Whiteboard, TV

1F Family Room

518 sq. ft.

15-25 (seats & tables)
25-35 (seats only)

HVAC (Heat)

1F Kitchen (without
access to kitchen
application)

750 sq. ft.

Microwave, Electric kettle

1F Kitchen (accessto kitchen
application)

750 sq. ft.

Stove, Oven, Rice Cookers$48/hour$384/day*
Deposit $192
$48/hour$384/day*
Deposit $192
$48/hour$384/day*
Deposit $192
$60/hour$480/day*
Deposit $240

Additional Fees
Liability Insurance is required on top of the for every group or individual to obtain a liability insurance for the events in VJLS-JH. The minimum
requirement is $2M and VJLS-JH is listed as an additional insured. An alternative option is joining the facility insurance program. The fee
depends on the number of expected participants and purpose of an event. Please contact VJLS-JH rental staff for more information.

Additional staff may be required depending on number of participants and the purpose of event. No staff fee required if a key holder isvolunteered to be on-site. Base rates include Staff Fee for events under 100 participants.

Extra Staff Fee of $30.00/hour may be applied depending on scale and the type of event with a higher Staff Fee of $45.00/hour applied
to a facility rental outside of regular office hours, 9:00 am to 5:00 pm Monday to Friday.

Extra cleaning charge may apply if additional cleaning is required. We kindly ask our renters to restore the rental area back to the initial
setting and original cleanliness after the rental.
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Payment Requirements

Rental deposit in the amount equal to 50% of the regular daily space rate is required as prepayment at the time of reservation. A holdcan be put on the credit card, or a deposit cheque held.

Rent is payable BEFORE the event at least seven (7) days in advance. Credit cards are preferred. The prepayment is non-refundable incase the event is canceled. Rescheduling is allowed with a processing fee of $20. We will provide a full refund for any cancellation caused byVJLS-JH, extreme weather conditions, or pandemics such as COVID 19.

No e-transfer. Cheque payments are accepted; credit will be given in case the event is cancelled.

Registered Charities and organizations with primary activity related to Japanese Language, History, or Culture might be eligible for discounted
rates. Please contact our Facility Manger Luke to check if you are eligible lchuang@vjls-jh.com.

Cheques must be made payable to “Vancouver Japanese Language School and Japanese Hall” with invoice number (INxxxxxx) written on it.
We may refuse cheque that is 1) addressed to “VJLS-JH”, 2) missing invoice number, or 3) missing dates or signature.

For other payment methods, please contact our accounting coordinator at kkaneko@vjls-jh.com.

Open Door Event

Minimum 1 security staff / guard is required at each area where is open access to the public.

Minimum 1 security staff / guard is required to do a regular routine of the area in use including washrooms and door opening.

For an invite-only open-door event, 1 minimum 1 staff / security staff need to be present at the entrance to check individual’s admission.

Perform a building sweep with a VJLS-JH staff after the doors are locked to ensure no participant stay behind.

No Smoking PolicyNo smoking inside or in front of the facility. VJLS-JH reserves the right to refuse renters that fail to respect our school environment.

The Tobacco and Vapor Products Control Regulation sets a six-meter zone around all doorways, air intakes and open windows to any publicand workplaces in B.C. Please stay at LEAST 6 meters away from these entries if you are smoking.
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Zero-tolerance on Substance Usage

Zero-tolerance on the substance usage inside the facility. An individual who conducts a substanceconsumption will be asked to leave the facility immediately.

No substance usage is allowed around the facility.

An intoxicated individual won’t be allowed to come in the facility.

Equipment Fees

Kitchen without cooking (Hall only)$30 flat rate

Kitchen with cooking (Hall only)$60 flat rate

LCD projector$15

Tables (Hall only)$50

Chairs (Hall only)

$50

Mats

$25

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Auditorium (Japanese Hall)Spacious hall with full-curtain stage, light and sound system. Seating capacity up to 530 can be used fortheatrical performances/concerts (rehearsals); banquets; conventions/conferences; tradeshows.

Classrooms
Conduct meetings, workshops, seminars and or classes with a view of the Northshore mountains and stunning great west. Multiple sizerooms are available.

5th Floor Tatami Room and Rooftop
Tatami room overlook the rooftop patio with panoramic 360-degree view of downtown Vancouver, Port Vancouver, Northshore mountains
and East Vancouver. Perfect for private functions such as small parties or martial arts and cultural classes. During and after a full day ofbusiness indoors, take in the expansive view and sunlight. Additional cost may apply for the main rooftop access.

Permits
To serve alcohol, renter must obtain a special event permit and a Serve-it-Right certificate through applicable institution and display thepermit in conspicuous area.
The law requires Society of Composers, Authors and Music Publishers of Canada (SOCAN) fees to be collected for renters playing or
performing copyrighted music. No smoking is allowed.

For more information, please contact our Facility Manger Luke at lchuang@vjls-jh.com.
We would be happy to give you a tour of the facilities and consult with you about your specific needs.
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