Nara Institute of Science and Technology
Regulations for Library Use
April 1, 2004
Regulations No. 16
Table of Contents
I.
General Provisions (Article 1 – Article 5)II.
Library Material Use (Article 6 – Article 17)
III.
Digitalized Material Use (Article 18, Article 19)
IV.
Electronic Journal, etc. Use (Article 20)
V.
Facility Use (Article 21, Article 22)
VI.
Miscellaneous Provisions (Article 23 – Article 25)
Supplementary provisions

I. General Provisions
Article 1 (Purpose)
These Regulations stipulate the necessary matters concerning use of the Nara
Institute of Science and Technology (hereinafter referred to as “NAIST”) library(hereinafter referred to as the “NAIST Library”).
Article 2 (Materials)
The materials the NAIST Library will provide for use shall be as stated in theitems below.
(1) Books and materials (books, magazines, CD-ROMs, videos, microfilm, andother materials that have a physical form and are managed by the NAIST
Library; hereinafter the same)(2) Digitalized materials (information accumulated in a library system that theNAIST Library has digitalized, and is provided through a network; hereinafterthe same)(3) Electronic journals (including online databases; materials NAIST provides
through a network, under agreements with publishing companies; hereinafterthe same)
Article 3 (Users)
1. Persons who may use the NAIST Library (hereinafter referred to as the“Users”) are as listed in each of the items below.
(1) NAIST board members, employees, and students (including Special
Auditing Students, Special Research Students, Non-degree Students,

Research Students, and Undergraduate Internship Students), and people
who have been granted the title of professor emeritus, honorary doctor, orhonorary professor (hereinafter referred to as the “NAIST Users”)(2) Persons who have received permission to use the NAIST Library undersomething such as a mutual use agreement (hereinafter referred to as the“External Special Users”)(3) Persons other than those stated in the two above items who have applied touse the NAIST Library
2. Unspecified persons who use the NAIST Library through a network using
computerized materials that have been available publicly shall not be
considered Users.
Article 4 (Operating hours)
1. Operation hours of the NAIST Library shall be from 9 a.m. until 5 p.m.,
excluding the days stipulated in the items below.
(1) Saturdays(2) Sundays(3) The holidays stipulated in the Act on National Holidays (Law No. 178, 1948)(4) University Foundation Day (October 1)(5) Days during summer vacation closure(6) Days when facilities are closed(7) Other days that the Director of the NAIST Library (hereinafter referred to asthe “Director”) recognizes as necessary
2. Excluding item 6 of the previous clause, on-campus Users may read books
and materials (excluding books and materials on closed shelves or in closedbook storerooms) inside the library and borrow and take them outside the library,even if it is not within operating hours.
3. On-campus Users may use computerized materials even if not within
operating hours of Article 4 Clause 1.
4. In the event that the Director recognizes it as necessary, it shall be possible
to stop library systems.
Article 5 (Days when facilities are closed)
The days when facilities are closed under Item 6 of Article 4 Clause 1 shall be
the days stipulated in the items below, and the NAIST Library’s facilities shall beclosed on days when facilities are closed.
(1) The end of and the beginning of the year (from December 28 until January 4of the following year)(2) Other days that the Director recognizes as necessary

II. Library Material Use
Article 6 (Types of use)
Types of library material use shall be as stated in the items below.
(1) Reading inside the library(2) Borrowing and taking materials outside the library(3) Borrowing for public use(4) Reference investigation(5) Copying documents(6) Reciprocal use
Article 7 (Reading inside the library)
Users may read books and materials as stated below.
(1) Books and materials that are placed in reading rooms and on open
bookshelves may be read freely.
(2) Books and materials that are in closed shelves or book storerooms may beread by conducting the procedures using exhibit form no. 1.
Article 8 (Borrowing and taking materials outside the library)
1. On-campus Users and the External Special Users may borrow and takebooks and materials outside the library.
2. A person who intends to borrow something and take it outside the librarymust follow the prescribed procedures.
3. Notwithstanding the provisions of Article 8 Clause 1, persons who havereceived special permission from the Director may conduct procedures using
exhibit form no. 2 and borrow articles, limited to cases in which the Director has
given permission.
4. The limit for borrowing articles and taking them outside the library shall be ten
items at the same time, and the loan period shall be two weeks.
Article 9Books and materials that the Director will designate as not available forborrowing shall be as stated in the items below.
(1) Valuable books(2) Reference books(3) Serial publications
Article 10
1. A person who has borrowed something and taken it outside the library shallbear responsibility for the safekeeping of said book or material.
2. Books and materials that have been borrowed and taken outside the librarymay not be re-loaned to other people.
Article 11
1. Books and materials that have been borrowed and are outside the librarymust be returned within the loan period.
2. In the event that a User has lost the eligibility to borrow something from thelibrary, he or she must promptly return the relevant book(s) or material(s).
3. When the Director recognizes that it is necessary for library management, heor she may request the return of books and materials that are being borrowed
and are outside the library.
Article 12 (Reserving materials that have been borrowed and are outside thelibrary)On-campus Users may reserve books and materials that are being borrowed
and are outside the library.
Article 13 (Borrowing for public use)
1. Of the books and materials that the NAIST Library manages, books andmaterials that will always be available outside the library shall go through theprescribed procedures for borrowing for public use.
2. For books and materials that have been borrowed for public use under theprevious clause, persons such as the head of a laboratory shall bear
responsibility for its safekeeping.
3. When the Director recognizes that it is necessary for library management, heor she may request the inspection or temporary return of books and materials
that are being borrowed for public use.
Article 14 (Reference investigation)
1. On-campus Users may request the NAIST Library to conduct reference
investigations such as location investigations or information searches formaterials.
2. In the event that something such as a paid database shall be used to conduct
a reference investigation, the prescribed procedures must be taken. In suchcases, the expenses that arise shall be borne by the person requesting therelevant investigation.
Article 15 (Copying documents)
Users may apply to copy books and materials. Provided, however, that in theevent there is a risk that the copying shall infringe copyrights, etc. or there is arisk books or materials shall be damaged, the Director may refuse that copy.

Article 16In the event a book or material has been copied in the NAIST Library, aseparately stipulated fee shall be paid.
Article 17 (Reciprocal use)
1. On-campus Users may ask the NAIST Library to mediate for use of materials
that are in the possession of an external organization such as anotherinstitution.
2. When a proposal has been made for borrowing a book or material from anexternal organization such as another institution, it shall be responded to within
the scope allowed by the Director.
III. Digitalized Material Use
Article 18 (Public disclosure of digitalized materials)
1. The Director shall provide the on-campus Users with digitalized materials,
based on the Copyright Act (Law No. 48, 1970) and conditions for licenses by
copyright owners.
2. The Director may also publicly disclose digitalized materials to unspecified
persons outside NAIST, within the scope of the licenses of the previous clause.
Article 19 (Written pledges)
In order to comply with the Copyright Act and with the conditions for licenses by
copyright owners, persons who will use digitalized materials under Article 18
Clause 1 must submit the written pledge form no. 3 to the Director.
IV. Electronic Journal, etc. Use
Article 20 (Electronic journal, etc. use)
Users may use electronic journals, etc. within the scope of publishingcompanies’ licenses.
V. Facility Use
Article 21 (Facility use)
1. On-campus Users may use the multimedia hall, the multimedia posting room,
the multimedia lounge, and the theater lounge (hereinafter referred to as the“Media Rooms”).
2. In the event that it is necessary for library operation, the Director may restrict
Media Rooms use.
Article 22 (Procedures for use)

The prescribed procedures shall be followed for use of the Media Rooms.
VI. Miscellaneous Provisions
Article 23 (Cessation of use)
In the event that a User has violated matters stipulated in these provisions, theDirector may restrict, stop, or prohibit use by that User.
Article 24(Compensation for damages)
When a person has damaged NAIST Library facilities or equipment, or has lostor damaged library materials, the Director may order that person to providecompensation.
Article 25 (Prevention of personal information exposure)Of the materials that the NAIST Library provides for use, in the event that
personal information (refers to information related to a living individual, and bywhich it is possible to identify a specific individual from the name, date of birth,or other statements included in that information (including information for which
it is possible to conduct a cross-check with other information (refers to allmatters (excluding personal identification codes) stated or recorded in writings,
drawings, electromagnetic recordings (refers to recordings made withelectromagnetic methods (refers to electronic, magnetic or other methods thatcannot be recognized by human perception)), or expressed verbally, throughmovement or by other methods) and thereby identify a specific individual, orinformation which contains personal identification codes)) is stated in articles
that fall under historical or cultural materials or materials for academic research,
consideration shall be given to the public nature of the NAIST Library and thenthat personal information shall be handled according to the Nara Institute ofScience and Technology Personal Information Management Regulations(Regulations No. 5, 2005).

Supplementary provision
These Regulations shall come into effect on April 1, 2004.
Supplementary provision
These Regulations shall come into effect on January 1, 2010.
Supplementary provision
These Regulations shall come into effect on August 1, 2010.
Supplementary provision
These Regulations shall come into effect on March 1, 2011.
Supplementary provision

These Regulations shall come into effect on April 1, 2011.
Supplementary provision
These Regulations shall come into effect on April 1, 2012.
Supplementary provision
These Regulations shall come into effect on July 1, 2013.
Supplementary provision
These Regulations shall come into effect on December 1, 2014.
Supplementary provision
These Regulations shall come into effect on May 30, 2017.
Supplementary provision
These Regulations shall come into effect on April 1, 2018.
Supplementary provision
These Regulations shall come into effect on May 1, 2019.