Application

2024 PATENT INFORMATION FAIR AND CONFERENCE
Please complete and send this application to show management oﬃce below.

Application date:mmdd2024

We apply to exhibit as follows based on the exhibitor guidelines and exhibitor regulations,Terms and Conditions for Exhibitors.
●Company Name●Country●Address●Name (Person in charge)( □ Mr. / □ Ms. )●Title●TEL●FAX●E-mail●URL●Required Booth Number￥385,000×［］booth(s) ＝ ￥＃Note●Required Booth Arrangement (Please check □ appropriate type)□ Row Type□ Block Type(4 and more booths are required) □Island type(6 and more booths are required)●Products and services exhibited（↓Please check □※Multiple choices possible↓）□ Internet/online database/information provision service□ Agency research search service□ Application/management service□ Translation service□ Patent map creation service□ Intellectual property related software□ Intellectual property related solutions□ Information/network equipment/software□ Knowledge/management related tools□ Unauthorized access/conﬁdential information leakage/litigation related□ Anti-counterfeit measures□ Education/training services for human resource development.
□ Related government oﬃces / groups / supporting institutions, universities,etc.

●Exhibition details (Please enter the name of the product you plan to exhibit, etc.)

45minutes ￥165,000×［●Required Presentation Number］theme(s) ＝ ￥＃Note●Date and Time you wish to take
October 2（Wed.)
October 3（Thu.)
October 4（Fri.)

1st choice（

10:15〜11:00

11:25〜12:10

12:35〜13:20

13:45〜14:30

14:55〜15:40

16:05〜16:50

AGM

BHNCIODJPEKQFLR） 2nd choice（） 3rd choice（）

Program will be decided by organizers.

●Title of lecture Theme＃Note ; 10％ Japanese consumption tax included.

Application dead line

May 31(Fri), 2024

●Please directly contact us by e-mail using the contact information below.
Mr. Uchida / Ms.Yoshikawa
2024 PATENT INFORMATION FAIR AND CONFERENCE Overseas Exhibitor's Support DeskTCS Co., Ltd.
Shiba Daimon Tosei Building., 1-1-32 Shiba Daimon, Minato-ku, Tokyo 105-0012, JAPAN
Tel:+81-3-3432-4720

Fax:+81-3-3432-4730

e-mail:pif@t-c-s.co.jp※Please make a copy

Terms and Conditions for Exhibitors
Show Management oﬃce"Secretariat"
The secretariat speciﬁed here is the Show management secretariat
organized by the organizer, or Refers to the agent for running thisexhibition.

refuse participation of the exhibitor. In such cases, its exhibit spaceshall be cleared by the Secretariat, and the exhibit charges shall bedealt with pursuant toCancellation of booth space in theseTerms and Conditions.

Application for exhibition
Fill out the application form (this form) and submit it to theSecretariat. After the Organizers have received and approved theapplication, the applicant will be charged an exhibit booth fee. The
Secretariat may reject such application as inappropriate.
●Application deadline
May 31(Friday),2024

Security of exhibits and exemption from liability
Exhibitors are responsible for the security of exhibits. The
Secretariat shall not be liable for any damage to or theft, loss, or
breakage of exhibits.

Fees/costs covered by the exhibit charges●Fees for use of booth space, lighting, and air conditioning during
the standard time
●Fee for basic booth setup (back panels, side panels, etc.)●Construction and maintenance costs of shared facilities●Public relations and advertising costs (Posting the company nameon the visitor invitation)●Costs related to visitor services (Oﬃcial website of this exhibition,
Right to publish company name on exhibitor list.)●Secretariat administration, safety management, and security costs
Fees/costs not covered by the exhibit charges●Costs incurred by exhibitors for booth decoration/management andequipment transport●Electrical work costs (primary and secondary sides) and electricity
charges●Communication line installation costs (temporary telephone, etc.)
and communication charges●Fee for use of booth space outside the standard time
●Plumbing, grounding, and antenna placement costs and usagecharges●Insurance fees for exhibitors own property to be exhibited andbodily injury liability●Compensation fees for damage to/loss of venue facilities, ﬁxtures,or other exhibitors property●Disposal costs of used decorative materials and garbage●Other fees deemed not to be included in the standard exhibit charges
Booth allocation
The secretariat will prepare booth allocation plans based on theapplication form and distribute them to exhibitors. The secretariat
will prepare the booth allocation plan and present it to exhibitors.
The secretariat will The secretariat reserves the right to determine
the location of booths for operational and emergency reasons.
Cancellation of Exhibition Application
Cancellation after the Show Management oﬃce sends an "invoice" tothe exhibitor will be charged as an exhibition fee.
100% of the full amount will be the cancellation fee.
※Note；if you cannot enter Japan, the Organizer and ShowManagement oﬃce will not be held responsible and will not refund
the full Exhibition Fee.
Payment of the exhibit charges
We are will receive the Exhibition application form, payment the fullExhibition Fee, and accept you as an exhibitor.
You are requested to Payment your exhibition fee in full within of theissuance of the invoice. Our application canceled if formally payment
is not made by the due date. Please be responsible for the bankremittance charges both your country and Japan. Once the payment
is complete, please E-mail a copy of the remittance certiﬁcate to us.
Prohibition of subletting, sales, assignment, or exchange ofexhibit space
Exhibitors or applicants are prohibited from subletting, buying, selling,assigning, or exchanging all or part of their exhibit space. Exhibit
space may not be used by any parties other than exhibitors unlessapproved by the Secretariat.
Management of the exhibition
The Secretariat may establish/revise the rules and regulations for thesmooth management of the exhibition. It may stipulate additional
provisions not speciﬁed in these Terms and Conditions and makeadditions/changes to the rules and regulations. If an exhibitor
violates these Terms and Conditions, exhibition rules, or otherregulations speciﬁed in the Exhibition Manual, the Secretariat may

Insurance
If necessary, exhibits shall be insured by each exhibitor for theperiod from their entry into the venue to their removal from there.
Each exhibitor must arrange security and insurance for its own
booth.
Compensation
If an exhibitor or its agent inﬂicts damage to other exhibitors booths,facilities managed by the Secretariat, or venue facilities or inﬂict
bodily injury, the exhibitor shall be liable for such damages.
Transport of exhibits to/from the venue
The details of exhibit transport and installation periods will be given
at the briefing session. Exhibitors are prohibited from transporting
to/from the venue, removing, or moving exhibits during the exhibition
without the Secretariat s approval and are responsible for themaintenance and cleaning of their own exhibits and booths. Any
exhibits/goods not removed by the specified date shall be removedby the Secretariat at the related exhibitor s expense and risk.
Cancellation of the exhibition
Natural disasters,Pandemic (widespread epidemics of infectious
diseases and around the venue of this exhibition
Social infrastructure (electricity, telecommunications, transportation),including regional epidemics in the area
This exhibition due to serious obstacles (including), terrorism,
exercise of public authority and other force majeure If the organizer
determines that it is difficult to hold the exhibition, the organizer will
postpone this exhibition. The exhibition fee will not be refunded inany case.
Termination of the exhibition contract
The Organizers may terminate the exhibition contract without priornotice when an exhibitor meets any of the following conditions.
●The exhibitor fails to make full or partial payment of the exhibitcharges.
●The exhibitor is subject to suspension of business transactions withbanks because of dishonored checks and/or bills.
●The exhibitor is subject to a petition for provisional attachment,provisional disposition, compulsory execution, auction, special
liquidation, bankruptcy, civil rehabilitation, corporate arrangement,or other proceedings similar thereto.
●The exhibitor is found to be an organized crime group, gang-relatedorganization/person, or other antisocial force or to have arelationship with antisocial forces.
Agreement to the Terms and Conditions for Exhibitors andthe exhibition rules
All exhibitors and their agents are expected to agree to the Terms
and Conditions for Exhibitors and the exhibition rules established bythe Secretariat. All disputes that cannot be resolved between theSecretariat, exhibitors, visitors, and parties concerned shall besettled in court.
＃Note；The global pandemic "Covid-19, others" and otherinfectious diseases,the level of countermeasures is changing
each time in Japan.
If you are exhibiting from overseas, please consult with the local
embassy about whether you can enter Japan and decide to exhibit.
Before sending the application form, please consider whether you
can assign an explanation staﬀ to a Japanese agency or aﬃliatedcompany as a countermeasure in case you cannot enter the country.
We are will receive the Exhibition application form, payment the fullExhibition Fee, and accept you as an exhibitor. If you cannot enter
Japan, the Organizer and Show Management oﬃce will not be held
responsible and will not refund the full Exhibition Fee.

（Patent Information Fair & Conference Secretariat）