Data Paper Template – Version 1.1

DATA PAPER TEMPLATE
This template provides you with a standardized, accepted format for drafting a data paper.
Please consult the note box found under each field name for brief explanations andexamples. The Data Paper consists of five main sections: ❶ Overview, ❷ Methods,❸ Dataset Description, ❹ Potential Reuse, and ❺ References.
After completing the template, extract your text from the template framework and edit asneeded before submitting it for publication to journal@greynet.org. Upon its receipt, thepreprint will be deposited in the DANS Data Archive where the dataset will be stored.
Further notice of its publication in The Grey Journal will then be provided. The above email
address can be used for all correspondence pertaining to your data paper.

❶ Overview
Title:NOTE

The title of the data paper should focus on the data. Since your data is closely
linked to a specific research paper, precede the title of your paper with
Data from “followed by the Title of your paper within quotation marks”.

Repository Location:
NOTE

A link to the repository home page and a DOI (or other persistent identifier) that links
directly to the dataset.

Data Paper Authors/Contributors, Affiliations, and Roles:
NOTE

1. ▪ First name, Last name;▪ Author/Contributor unique ID (e.g. ORCID, ResearcherID)▪ Organizational Affiliation;▪ Author’s Role(s): Project Administration / Dataset Creator / Visualization /Draft Text / Review & Editing
2. …
3. …

Abstract:
NOTE

A short (ca. 100 words) summary of the dataset being described: what the data covers,
how it was collected, how it is stored, and a short description of its potential reuse.

Keywords:NOTEA maximum of four keywords is allotted. Each keyword is separated by a semicolon
followed by a space.

Subject Area:
NOTE

Discipline or Community of Practice (e.g. Medicine, Engineering, Physics, etc. )1)

Data Paper Template – Version 1.1❷ Methods Applied
NOTE

Describe the methods used to create the dataset (ca. 100-200 words), include thefollowing sub-headings:
Steps – The series of procedures followed to produce the dataset. This should include any
source data used, as well as software and instrumentation involved.
Sampling strategy – If relevant, outline the sampling strategy used to produce the data.
Quality Control – If applicable. Please list the methods used for quality control in theproduction of the data i.e. steps taken to normalize and/or classify the data.

❸ Dataset Description
NOTE

Enter your response after each sub-heading

File name:
The name of the file or file set in the repository.
Format names and versions (if available):
Such as ASCII, CSV, Autocad, EPS, JPEG, Excel, SQL, etc.
Creation dates:
The start and end dates of when the data was created YYYY-MM-DD
Language(s):Languages used in the dataset (i.e. variable names, etc.)
LicenseThe open license under which the data has been deposited is Creative Commons, e.g. CC0.
Repository/Archive name:
The name of the repository to which the data is uploaded: DANS EASY, etc.
Publication date
The date the dataset was published in the repository (YYYY-MM-DD)❹ Potential Reuse of the Data
NOTE

Please describe the ways in which your data could be reused by other researchers bothwithin and outside of your field. For example, this might include aggregation, furtheranalysis, reference, validation, teaching or collaboration. This section should also include
limitations to, or potential barriers for reuse. (maximum 800 words)❺ Linked References
NOTEReferences cited here should be explicit to the Data Paper. When available, include aDOI, other persistent identifier, or link in each reference. See examples below:
1.

Piwowar, H.A. 2011 Who Shares? Who Doesn't? Factors Associated with OpenlyArchiving Raw Research Data. PLoS ONE 6(7): e18657. DOI:
http://dx.doi.org/10.1371/journal.pone.0018657.

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Data Paper Template – Version 1.1
2.

Giannini, S., [et al] CNR Pisa, Italy, 2016 Grey Literature citations in the age of Digital
Repositories and Open Access. Seventeenth International Conference on Grey
Literature. Conference Preprint available from:http://hdl.handle.net/10068/1024659.

3.

National Heart Lung and Blood Institute (US). What is a heart attack? [Internet].
Bethesda (MD): U S Department of Health and Human Services, National Institutesof Health; [cited 2009 Apr 3]. Available from:http://www.nhlbi.nih.gov/actintime/aha/what.htm.

Upon completion of your Data Paper, please submit to journal@greynet.org.
The email can also be used for all other correspondence pertaining to your Data Paper.
Thank You!

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