Privacy Policy
At HOTEL ORIENTAL EXPRESS TOKYO KAMATA, operated by Hotel Management
Japan KK (collectively, the “Hotel”), we are dedicated to protecting your privacy andsafeguarding your personally identifiable information (“Personal Information”).
We may collect various information regarding yourself, your company or other associatedparties in delivering various services throughout your stay. While such information are vitalin allowing us to ensuring that we provide the best possible service to our guests, we also
understand and recognize the importance of protecting your Personal Information.
We have provided this Privacy Policy in order to explain what type of information we may
collect, for what purpose we collect such information, to whom and for what purposes we may
share the information, and what measures we take to protect the security of the information
you entrust us with.
1. How we collect your Personal Information
We will primarily collect your Personal Information in the following manner:(i) Guest Registration Form filled out upon check-in;(ii) information provide when using the Hotel facilities;(iii) information provided when registering to join the members program;(iv) your arrival information;(v) details included in your reservation made through the website; and(vi) other forms and documents.
2. How we use your Personal Information
We may use the Personal Information collected for the following purposes:(i) to contact you regarding your reservation or enquiry by mail, telephone, email or fax;(ii) to keep you informed of our latest products and services offered;(iii) to improve our services and to provide you with the expected level of hospitality(including our business partners as we deem necessary); and(iv) o ensure that all our guests are provided the same expected level of hospitality across ourgroup hotels.
We are committed to protecting your Personal Information in accordance with our Privacy
Policy even after your stay or have terminated your membership with the Hotel, so long as we
retain such Personal Information.
13.Types of Personal Information we collect
The types of Personal Information we collect from you may include the following:(i) your personal details including your name, address, telephone number, email address andother contact details;(ii) your age, date of birth, sex, occupation, title, position and other employment details; and(iii) other personal information including your previous stay information and preferences.
We endeavor to ensure that your personal details are always current, but we appreciate yourassistance by keeping us informed of any changes to your personal details.
4. How we share your Personal information
We do not share your Personal Information with any party other than those expressly statedin the Privacy Policy. However, may share your Personal Information with third parties when
we are compelled to do so by the relevant laws and other regulations and when we deem
necessary to do so in order to seek legal, tax and other professional advice. We may also be
required to share your Personal Information with service providers in order to continuallyprovide all our guests with the expected level of hospitality.
(i) Our group companies
To ensure the delivery of efficient and consistent service to all our guests, and to keep you
informed of the wide range of products and services we offer, we may share your Personal
Information with our group hotels and our operational supporting company, HotelManagement Japan KK Your Personal Information will be shared at the responsibility of HotelManagement Japan KK for the purposes of promoting the business of our group companies.
(ii) The types of Personal Information shared
A part of, or all of the personal details provided to us upon check-in or through ourmembership enrolment process will be shared, including your address, telephone number,employment details).
(iii) How do we share your Personal Information
We are committed to ensuring the protection of your privacy and the data and your Personal
Information may be handled securely in paper form, CD-ROMs and other media formats, fax
or through other electronic means which connecting the group companies.

2(iv) If you do not wish for your Personal Information to be shared
We will immediately suspend the sharing of your Personal Information with third parties uponrequest to do so. We note that any Personal Information shared between our group hotels will
be protected and handled responsibly by the group hotel that has received the informationand the scope of its use will be limited to the purposes described herein.
Any party which the Hotel may share such Personal Information, such as a service provider,will be required to ensure the protection of such information and will be prohibited from using
such information for any purpose other than to provide the services required.
We may disclose your Personal Information upon your instructions or in order to protect ourand your rights as necessary. We may also disclose your Personal Information when we havebeen granted your express consent to do so.
Your Personal Information may be disclosed to the relevant authorities, if necessary, inaccordance with the local laws and regulations.
The right to the Personal Information retained will NOT be transferred or assigned to any
third party.
5. Protecting your Personal Information
We recognize the importance of information security, and we have in place the latest
technologies to ensure the protection of your Personal Information.
The access to your Personal Information is strictly restricted to certain employees andrepresentatives of the company and the hotel.
Any service providers we may share your Personal Information with are under strict
confidential obligation to ensure the protection of your privacy and data.
We have in place physical, electronic and procedural security measures in place to help protect
your Personal Information against accidental, loss, misuse, unlawful or unauthorized access,disclosure, or alteration while under our control.

3We have in place the following information security safeguards in place:(i) “firewalls”;(ii) pre-launch screening for any security and technical floors and continual technical scan forany potential dangers on online products under our control;(iii) internal and external auditing of our own website and other online services;(iv) constant monitoring of our network system for any risks of security breaches;(v) password protection and access control to various websites and network systems; and(vi) ensuring our staffs are kept up-to-date with the latest information and knowledge on dataprotection and potential risk factors.
6. Online safety and cookies
Please refer to the information below if you are using our online services available.
Our website may use "cookies" or other technologies so that you do not need to authenticate
yourself when accessing our website and also to help us deliver content specific to yourinterests, to process your reservations or requests, and/or to analyze your visiting patterns.
“Cookies” are small text files which are used to identify certain information through yourinternet browser.
7. Policy Amendments
We may review and amend our Privacy Policy from time to time. Our Privacy Policy becomes
effective from the time that it can be viewed on the Hotel’s website. The current policy iseffective as of 1 November 2012.
8. Contact Us
Any requests for us to disclose your Personal Information will be done handled in accordancewith the relevant laws and regulations. Any requests for amendment, addition or deletion ofyour Personal Information will also be handled in a manner that is in accordance with therelevant laws and regulations. Please contact us at the details below should you require further
information or requests in relation to our Privacy Policy or your Personal Information. Pleasekindly note that we take no liability for any costs associated with the handling of the disclosureof your Personal Information.
Personal Information Enquiries
HOTEL ORIENTAL EXPRESS TOKYO KAMATA
1-3-15 Minami Kamata, Ota City, Tokyo
Phone: +81-3-3733-5511
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