PROSPECTIVE STUDENT INFO GUIDE 2___
Online Application FormIMPORTANT INFORMATION____
Text in this green box indicates a helpful piece ofText in this red box indicates a very important piece ofinformation.

information you need to be aware of.

▢ You may check this box off when you complete an action item
Please make sure that you have reviewed our Student Info Session presentation, have attended CJCP infosession, or have met with your liaison officer before completing the online application form.

DETAILS OF EACH STEP____1

GO TO THE WEBPAGE▢ Please open the ‘Canada-Japan Co-op
Program Application Form’ by clicking here

The application form has five sections:1) Info2) Questions

2 PERSONAL INFO, EDUCATION, WORKEXPERIENCES▢ Fill in your personal information, education,

3) Work Experiences
4) Program Questionnaire
5) Resume and Transcript

and work experiences (section 1, 2, 3)
3 PROGRAM QUESTIONNAIRE▢ Read the Explanatory Notes before filling inthe form
▢ Fill out the questionnaire (section 4)
4 RESUME + TRANSCRIPT▢ Upload your resume in PDF, DOC, or DOCXformat (section 5)▢ Upload your transcript in PDF format

All applying students are advised to read theExplanatory Notes in this guide prior to completing theprogram questionnaire as it will assist you in answering
the questions.

Once you have submitted your documents, click the‘submit’ button. A confirmation will be sent to your emailaddress.

EXPLANATORY NOTES____Please read the following explanatory notes of each question carefully. These are not the correct answers to thequestions.
1. What is your preferred length of work term?
The Canada-Japan Co-op Program is not always a good fit for students with very particular graduation
requirements, or when they are in a program that allows little flexibility in terms of when courses are offered.
This is because most employers are looking for a minimum 6-8 months (two co-op work terms) commitment,with the possibility of extending to 10-12 months (three co-op work terms) should both the student and theorganization decide so. Employers prefer students who are willing to stay longer and have a greatercommitment to the organization.
2. How did you hear about The Canada-Japan Co-op Program? Why are you interested in this program?
To help us with program marketing, we are interested to learn how students are hearing about the program.
For instance, students may have heard about the program from returning students, presentations from theircoordinators, etc.
Ideally, we are looking for students who are interested in both the professional and personal challenges ofliving and working in Japan. Students with these interests seem to adapt more quickly to their environments,
have a more positive outlook on both work and leisure and seem prepared to enjoy both the working andsocial aspects of their time in Japan.

3. If matched with a job, you will be living in a very different environment from Canada. What do you know
about the cultural aspects of living and working in Japan? How do you see yourself adapting to work in aJapanese company?
Living and working in Japan will pose several challenges to students. Students who understand some of thecultural differences, who are prepared to accept changes to their lifestyle and are open-minded about theJapanese way of living and working, typically do better than those that have not considered these issues, or
who believe that Japan is the same as countries like Canada.
Obviously, the more Japanese one has studied, the better prepared one will be for living and working in Japan.
Our experience has shown that students with some experience in international travel or living abroad seemto adapt better to a new culture than those students who have never traveled outside their home province
or country.
4. How do you think a co-op term in Japan would vary from a co-op term in Canada?
Working in a Japanese organization is very different than a North American workplace. Students may beworking in a hierarchical system with traditional Japanese work expectations. This means that manager
direction and feedback may be minimal; therefore, students may need to be proactive with theircommunication and ask questions to better understand the organization’s policy, questions, and expectations.

5. What are your work interests in Japan? What contributions do you think you can make to a Japaneseorganization?
Work interests should not be overly industry-specific as this will severely limit the opportunities for co-opterms. Rather, work interests should be general enough to be applicable across industries, but with enoughspecifications for organizations to be able to determine the student’s field of interest(s) and skills. Employers
are also looking for students who have some prior experience related to their field of interest. Students
without this experience, whether it be academic or work related, may have a more difficult time securing awork term.
6. In what ways do you think that participation in this program will benefit your education and future career
opportunities?
We are looking for students who have thoroughly considered the implications of doing a work term in Japanand are able to articulate some of the potential benefits to their education and future career opportunities.
7. Are there any factors which would prevent you from participating in The Canada-Japan Co-op Program if
you are matched with a job?
We are looking for students who are motivated, mature and able to work in Japan for 4, 8 or 12-month co-op
work terms/internships once hired.
Students must have at least one full-time academic term to complete upon return from Japan. This program
is not open to students who have completed their academic program nor to post graduates.

8. Do you have any special dietary / health / medical / religious considerations that we should be aware of?
Most students will reside in company dormitories where meals cannot be individually tailored to meet dietaryconsiderations. Students with food allergies or very strict dietary restrictions may have a difficult time inJapan.
People taking medication should consult their doctors before departing for Japan. Although the Japanese
health system is modern, it may be difficult to find the same medication as in Canada. In addition, mostaccident/travel insurance does not cover pre-existing medical conditions; therefore, a student with a serious
medical condition may have a difficult time in Japan.
9. Not all co-op terms in Japan will involve work and responsibilities that a student might normally expect
during a co-op term in Canada. How flexible are you in terms of the type and level of work you will be doingin a co-op job through The Canada-Japan Co-op Program?
Students should be aware that work conditions and responsibilities vary between Canada and Japan andmay be quite different from what students are used to. Students will have an increased chance of securing aco-op term if they are knowledgeable and flexible in these areas.

10.Most Canada-Japan Co-op jobs are located in large urban centers. However, some are located inoutlaying or remote areas. How flexible are you in terms of location of a co-op job through The CanadaJapan Co-op Program?
Location preference is not guaranteed when participating in The Canada-Japan Co-op Program. Larger
companies may have positions in different prefectures and the work location may not be established until
pre-departure. The more flexibility a student indicates in their registration application, the more access tojobs they will have which will lead to an increased chance of securing a co-op term.

11. There is a non-refundable application fee of $130. Do you understand and accept these conditions?
The application fee is mandatory. Payment is necessary prior to moving onto the next phase in the application
process.

12. If matched with a Canada-Japan Co-op job, participation in the program will cost each student
approximately $3,000-$5,000 (including costs such as co-op tuition, airfare, health insurance and theCJCP Pre-departure Training Workshop). Do you understand and accept these conditions?

Students need to consider the following costs and responsibilities indicated below.
Costs include:
Application Fee$130.00 (Non-refundable)

Training Workshop$250.00 covers the cost of the mandatory pre-departure Training Week course.

AirfareRound-trip airfare to Japan: estimated $1,500.00-1,800.

Co-op Program Fee
Students will be registered at their home educational institution’s co-op program and pay UBC’s co-op course
fee of $821.75* per term (every four months) by having the home educational institution to transfer it to theProgram, and students will either pay for one (4-month work term: $821.75), two (8-month work term) orthree (12-month work term) co-op work terms depending on the job.

*2022/2023 Co-op Tuition in UBC is $821.75 for one co-op work term, fee may change.

Materials$100.00 Miscellaneous costs (e.g. shipment of visa document to CJCP office)

Extended Health$138.00-$420.00 (approximate 4 or 12 months)

13. The Canada-Japan Co-op Program Pre-departure Training Workshop is mandatory for all students
heading on co-op terms in Japan. Do you understand and accept these conditions?
Mandatory (online) attendance of the Canada-Japan Co-op Program Pre-departure Training Workshop isrequired*. The training workshop will be held online, usually in early May. The course will be a combination ofasynchronous and synchronous sessions; therefore, students must be aware of the time differences. The
training workshop will be facilitated by the Canada-Japan Co-op Co-Directors, Program Coordinator andvarious guest speakers. Canada-Japan Co-op Alumni will also be present. Participation in the training
workshop will assist students in understanding the:-Expectations and responsibilities of CJCP students during their work terms in Japan;-Transition from Canadian culture to living and working in Japan;-Variety of Japanese work settings;-Dormitory and housing expectations and responsibilities;-Rules of ethics and confidentiality in the Japanese workplace;-

Cultural differences and Japanese expectations;-CJCP report requirements; and,-The student evaluation process.
*students are not required to be physically present in Vancouver, BC.

14. Students are not permitted to take their significant others with them to Japan. Students should thinkcarefully before submitting this application about whether they are prepared to be apart from a significant
other for up to 12 months. Students must also have at least one full-time academic term to complete upon
their return from their co-op in Japan; this is a visa requirement adhered to strictly. Do you understandand agree to the terms? Are you aware of the financial costs of participation and student responsibilities
of undertaking a work term in Japan?
Students should fully understand all aspects of the program prior to applying. It is a significant commitment
to participate in a program in a foreign country. Students should not plan to take significant others to Japan– employers will provide single accommodation only and requesting private accommodation may be notallowed. In addition, students must also understand that upon application into the program they must be apart of a co-op/internship program at their home institution and must have at least one full-time academic
term to complete upon return from Japan (for more information, refer to the Student Eligibility Checklist here).

Thank you for completing the form.

If you have any questions or require more information, please contact:
Yuko Nemoto
Program Coordinator, Canada-Japan Co-op Program
c/o The University of British Columbia
Tel: 604-822-6579
Fax: 604-822-3449
E-mail: coop.japan@ubc.ca