October 4, 2023
Office of Student Affairs,Graduate School of Medicine, Kyoto University

Procedures Guide for 2023 Master’s Degree Candidates:
Submission of “Request for Examination of Master’s Thesis” and“Application to Continue to Doctoral Program in Medical Science for 2024"*This document is to assist international students to process their master’s thesis submission andapplication to continue to Doctoral Program in Medical Science, Graduate School of Medicine, Kyoto
University. The students must consult their supervisor to confirm the documents prior to submission.

Translation Disclaimer
Kyoto University strives to achieve the highest possible accuracy in translating its documents from their official language ofJapanese. However, due to the nature of translated documents, accuracy is not guaranteed. The translated documents areproduced for reference only, and are not legally binding. The original documents in the Japanese language shall always takeprecedence over their translated versions.

1. “Request for Examination of Master’s Thesis” and “Application to Continue to Doctoral
Program”(1) Submit the “Request for Examination of Master’s Thesis” with Thesis Title

Fill in the designated Form1 (“Request for Examination of Master’s Thesis (学位論文審査願; Gakui
Ronbun Shinsa Negai)” and submit (*)① Deadline: 17:00, Thursday, November 30, 2023
② Submit to: Office of Student Affairs (1st floor, Building C)* “Thesis Title” and “your wish for continue to the doctoral program in Medical Science” must be sent byemail at the same time of form submission. For details, refer to the Form 1.

(2) “Application to continue to Doctoral Program”

Those who wish to continue to Doctoral Program in Medical Science, Graduate School of Medicine, Kyoto
University must submit in the designated Form 2 (“Application to Continue to Doctoral Program (進学願;Shingaku Negai)”) and Research Protocol (Free format/1 page in A4 size/ Both English or Japanese can beaccepted)① Deadline: Thursday, November 30, 2023
② Submit to: Professor/Chief supervisor of your Research Field

2. Submission of Master’s Thesis(1) Word processing format (for both Abstract and Main Body)- A4 size, Portrait mode, MS word (or any text software), Horizontally (from left to right)- Keep the 2.5cm margin around the text area
- Font size:10.5pt -12pt- Font type: Times New Roman (in English) / MS Mincho (in Japanese)- About 550-650words per page in English (About 35-40 characters per line, 35 lines per page inJapanese)- Page number of the Main Body must be put lower on center bottom(2) Booklet style
The booklet must be combined in the order
described as follows.
[1] Cover page: Refer to the sample on the right.
Use the MS MINCHO font, except for your nameand name of Research Field (department) as
they have to be written in MS GOTHIC.
[2] Abstract of Thesis: Within 1 page/A4 size
[3] Main Body: Within 10 pages/A4 size

令和This part must be page-numbered. Paper which
has been already published in a journal cannot
be substituted for the Master’s Thesis, thoughsuch paper can be attached to the thesis as areference.
[4] Acknowledgment: Add if that is a jointresearch. Re-number pages.
[5] Reference Papers: Re-number pages.
[6] Figures: Re-number pages.
- Keep them to the minimum necessary.
- They must be put in the order of “Figurelegends”, then “Figures and Tables”.
- You may put colored Graphs, figures, tables.
But they must be clear and judicable as supplementary explanation.
(3) Text Composition[1] Introduction: Background, aim, and motivation, etc.
[2] Methods: Describe simply about the method of experiments.
[3] Results: Conclusion that follows directory from the data of the experiments, analysis and results.
[4] Discussion: Interpreting the data of experiments, discussion and pointing problems. Outlook ofthe future research.

(4) Supervisor Guidance
The thesis must be reviewed under your supervisor’s guidance.
(5) Number of Copies
1) Abstract: A4/ 1 page----------- 1 copy

* The first line must be “Title of thesis (論文題目)” and the second line must be “Master’s Programin Medical Science Entrance Year XXXX, Name (name of research field (department))(「医科学専攻修士課程令和○○年度入学氏名（研究分野）」)” in MS Gothic font.
* This abstract is for the attendance of “Master’s thesis oral presentation and examination”. It
must not be taken out of the venue.
2) Master’s Thesis Booklet: A4 / Duplex (double-sided) Printing/ Stapled on the top left corner) ----------- 4 copies* 3 copies are to be distributed to the members of the examination committee board asconfidential documents and 1 copy will be kept in the Graduate School of Medicine.
3) Notification of Research Integrity Tutorial ----------- 1 copy
* For applying a degree, taking a research integrity tutorial conducted at each laboratory
is compulsory. The form of Notification of Research Integrity Tutorial is available below:
https://www.med.kyoto-u.ac.jp/grad_school/mmg/degree_application/(6) Submission and Deadline
1) 17:00 Thursday, January 4, 2024
*After the deadline, you cannot change the documents.
2) Submit to; Office of Student Affairs, Graduate School of Medicine (1st floor in the building C)3. Master’s Thesis Oral Presentation and Examination

Master's Thesis Oral Presentation and Examination will be conducted by each Graduate Courses forIntegrated Research Training (GCIRT) . The details including the date and place will be announced later.
1) Examination time and method①Time: Oral presentation 15 min + Q&A 15 min = 30min maximum②Method: Applicants must show their student ID card to the judges before starting the presentation. Oralpresentation should be made by MS Power Point in principle.
③Examination for Doctoral Program: The applicants of Doctoral Program in Medical Sciences will havesome extra Q&A as an entrance examination.
④Others: Applicants must bring their student ID card for identification, or they cannot take anexamination.

2) Notification of Successful Applicants to Continue to the Doctoral Program- Result of the examination will be announced at 11:00 am, February 9, 2024 on the website below.
http://www.med.kyoto-u.ac.jp/apply/entrance_examination/
Also the notification letter will be sent to the Research Field of successful applicants by Kyoto

University internal mail.
- Entrance Procedure materials will be sent to the successful applicants in early March.

4. Submission of “Career Sheet”①Deadline: February 29, 2024
②Submit to; Office of Student Affairs (1st floor, Building C)

Download the designated Form “Career Sheet (進路届; Shinro-Todoke)” from the website:
https://www.med.kyoto-u.ac.jp/for_students/affairs_m/notification/

5. Kyoto University Graduate School Degree Conferment Ceremony①Degree conferring date: Monday, March 25, 2024

②Ceremony date: Monday, March 25, 2024 from 14:00 to 15:10 (subject to change)
at Miyako Messe Hall (http://www.miyakomesse.jp/english/ )After the ceremony, a satellite ceremony will be held at Graduate School of Medicine from 16:00 (AtInamori Hall, Shiran Kaikan (subject to change)). Please move to the Shiran Kaikan right after theceremony at Miyako Messe. An attendance sheet must be submitted for the ceremony at Graduate
School of Medicine. (Details will be announced in March 2024.)

Remarks:- If the content of thesis includes the pending patent or will be applied for a patent, please
consult SACI(Office of Society-Academia Collaboration for Innovation) about the possibilities
of applying to a patent at least 3 months before the disclosure(presentation date). Contact
address: ip-med@saci.kyoto-u.ac.jp (Mr. Fujimori/Researcher, SACI)