www.ismjapan.com

15–17 April 2025
TOKYO BIG SIGHT EAST HALLSTOKYO, JAPAN

THE

HEART

OF EAST ASIA
The dedicated showcase for Sweets & Snacks in JapanAPPLICATION FORMS
CO-LOCATED WITH
• FABEX• Dessert Sweets & Bakery Festival• Food & Drink OEM Matching Expo

ORGANISED BY• Premium Food Show
• Anuga Select Japan• ProWine Tokyo• Future Rice Fair

Client number (to be filled out by organiser)

3 6 4 0Name of main exhibitor:

Koelnmesse Co., Ltd.
11F 3-5-2 Kojimachi
Chiyoda-ku, Tokyo
102-0083 Japan
Tel: +81 3 5357 1280
Fax: +81 3 5357 1281
kmjpn@koelnmesse.jp
www.ismjapan.com

Application
for main exhibitor

Please send in along with the completed
list of product group entries (Forms 1.30/1.31).

1.10

15.-17. April 2025

1

Main exhibitor2

1.1

Address:

2.1 According to the Conditions of Participation, we order thefollowing space at a price of (all prices include consumption tax
in Japan):Space Only (min. 18 sqm)
JPY 52,800 / sqm

Company/Name (English):Stand request

Standard Shell Scheme Package (min. 9 sqm) JPY 72,600 / sqm

Street (English):

m² space in total.

A 5% Early Bird discount will be applied for all applications
completed by 31 July 2024, 17:00 CET.
Please find booth examples on the following pages!
Booth requests for location will be taken into account where
possible but cannot be guaranteed.

House Number:
Additional info (e.g.
building, floor, room):
Postcode, town:
P.O. Box (if applies):
State, country:
Tel.:
Mobile Phone:3

Exhibits
Please fill in the list of products (Forms 1.30/1.31) and encloseit to your registration form.
Please tick your products/services on the enclosed list of productgroup entries.
Please note that only those products/services registered with the listof products may be exhibited at the fair.

Website:

PLEASE NOTE:
Payment terms & schedule:
100% of total participation fee due upon date of receipt according to
invoice.

Owner/Managing Director:
Mr
Ms

Cancellation terms & schedule:
Refer to "Special conditions of participation at ISM Japan 2025"

E-mail:Sort alphabeticallyunder the letter:

Contact person (exhibitor) for the event is:Mr
Ms

Position at
the company:
Tel.:
Mobile Phone:
E-mail:1.2 We are a/an: (please tick only one box)
Manufacturer
Wholesaler/distributor
ImporterCommercial representative
Sales organisation
Association/organisation
Service provider
Trade media
Others
1.3 We are registered (if applies):
In the commercial register

Data Protection Notice:
You can read our Data Protection Notice in the complete
participation documents and at any time underwww.koelnmesse.
com/data-protection-notice. We would like to stay in touch withyou in the future, in order to keep you appropriately informed ofevents and similar services. That's why we would like to ask for yourconsent to contact via electronic media.
□ I hereby permit and agree that Koelnmesse Co. Ltd., may pass on
my personal data to its parent company Koelnmesse GmbH and its
subsidiaries and commercial agents and may use the data entered on
this form from the aforementioned persons for sending me
information by e-mail about future similar trade fairs/events/
platforms organized in Japan and abroad. A list of the subsidiaries
and commercial agents of Koelnmesse GmbH, as well as further
details about data protection, can be found in the complete
document containing the participation documents. It can also beaccessed at any time at www.koelnmesse.com/data-protectionnotice. I can withdraw my consent at any time in the future (bysending an e-mail to dataprivacy@koelnmesse.de)

By signing and returning the application form, we
acknowledge that the Special Conditions of Participation as
well as the stipulations of the Exhibitor Service Manual (inparticular the technical regulations and the supplements
contained in the order forms) are binding for our company.

At theMagistrate Court in:Commercial
Register no.:1.4 VAT identification number:(Required information for companies from EU countries)

Place, date, legally binding signature and company stamp of the main exhibitor

1.10 / 2

Furniture Entitlements

1 Standard Shell Scheme*

Space
CarpetSystem Wall Elements (white)
Fascia Board with Company
Name and Booth No.
Booth Cleaning
Information Counter
Information Counter Chair
Meeting Table
Discussion Chair
Flat Shelves
Waste Paper Basket
Spotlight
100V/700W Single Phase Socket

9 sqm
As per stand space
As per stand spaceon all closed sides
On all open sides

18 sqmAs per stand space
As per stand spaceon all closed sides
On all open sides

included
1
1
1
3
3
1
3
1

included
2
2
2
6
6
1
6
2

*Note:
If exhibitors do not want any item(s) stated in the Standard Shell Scheme or Business Plus packages, the cost of the packages will not change andthere will be no replacement with another item(s). Additional stand furniture and electrical items can be rented by completing the respective
forms in the Exhibitor Service Manual and returning the completed forms by the stipulated deadlines.
Exhibitors applying for package designs are not permitted to have any structural changes to their booths. For any booth enhancements,
exhibitors are to obtain approval from Organizers. Organizers reserve the right to tear down any unauthorized structures onsite and penalties of
up to $1,000 will be imposed. Maximum height permitted for package designs are at 4.5mH.
The stand designs provided herewith are for illustrative purposes and may be subject to change at the Organizer’s discretion.

Client number

3 6 4 0Name of main exhibitor:

Koelnmesse Co., Ltd.
11F 3-5-2 Kojimachi
Chiyoda-ku, Tokyo
102-0083 Japan
Tel: +81 3 5357 1280
Fax: +81 3 5357 1281
kmjpn@koelnmesse.jp
1

Enclosure to the application
for main exhibitor
Invoice address/
address for correspondence

1.11

15.-17.04.2025

Alternative invoice address
If the invoice should be sent to an address other than the one
given in Form 1.10, please enter it below:
Company/Name:

Street:Postcode, town:
P.O. Box (if applies):
State,
country:
Tel.:
Fax:
E-mail:2

Note:
If the invoice recipient does not make payment, the registeredcompany is liable for payment!

Alternative correspondence address
If correspondence should be sent to an address other than the
one given in Form 1.10, please enter it below:
Company/Name:

Contact person (exhibitor) for the event is:Mr
Ms
Position at
the company:

Street:Tel:

Postcode, town:

Fax:

P.O. Box (if applies):
State,
country:

E-mail:Tel:
Fax:
E-mail:Website:By signing and returning the application form, we acknowledge
that the Special Conditions of Participation as well as the
stipulations of the Exhibitor Service Manual (in particular thetechnical regulations and the supplements contained in the orderforms) are binding for our company.

Data Protection Notice:
You can read our Data Protection Notice in the complete participation
documents and at any time underwww.koelnmesse.com/data-protection-notice.
We would like to stay in touch with you in the future, in order to keep you
appropriately informed of events and similar services. That's why we would liketo ask for your consent to contact via electronic media.
□ I hereby permit and agree that Koelnmesse Co. Ltd., may pass on my personal
data to its parent company Koelnmesse GmbH and its subsidiaries andcommercial agents and may use the data entered on this form from theaforementioned persons for sending me information by e-mail about future
similar trade fairs/events/platforms organized in Japan and abroad. A list of thesubsidiaries and commercial agents of Koelnmesse GmbH, as well as further
details about data protection, can be found in the complete document
containing the participation documents. It can also be accessed at any time atwww.koelnmesse.com/data-protection-notice. I can withdraw my consent at
any time in the future (by sending an e-mail to dataprivacy@koelnmesse.de)Place, date, legally binding signature and company stamp of the main exhibitor

Client number of the main exhibitor

3 6 4 0Name of main exhibitor:

Koelnmesse Co., Ltd.
11F 3-5-2 Kojimachi
Chiyoda-ku, Tokyo
102-0083 Japan
Tel: +81 3 5357 1280
Fax: +81 3 5357 1281
kmjpn@koelnmesse.jp
www.ismjapan.com

Application forco-exhibitors*
Please send in along with the completed
list of product group entries (form 1.30/1.31).

1.20

15.-17. April 2025

We hereby register companies represented by us on our standaccording to the Conditions of Participation

If you wish to register more companies, please photocopy theblank form first.

1

Co-exhibitor

1.1

Address:

1.3 The Company is a/an:
Manufacturer
ImporterSales organisation
Service provider
OthersCompany Name (English):Street (English):

Wholesaler / distributor
Commercial representative
Association / Organisation
Trade media

1.4 The represented brand(s) is/are as follow:

House Number:
Additional info (e.g.
building, floor, room):
Postcode, town:
P.O. Box (if applies):
State, country:
Tel.:
Mobile Phone:
E-mail:Website:Owner / Managing Director:
Mr
Ms
Contact person (exhibitor) for the event is:Mr
Ms

Position at
the company:
Tel.:
Mobile Phone:
E-mail:1.2 VAT identification number:(Required Information for companies from EU countries)

Please note:
The application for a co-exhibitor is FREE-OF-CHARGE, including a basic
entry in our marketing materials, wherever relevant, according to theSpecial Conditions of Participation. The co-exhibitor is not permitted to
re-locate, exchange, share or in any other way make the stand space
allocated to him completely or partially accessible to third parties,
without the prior consent of the organiser. The acceptance of thisapplication for co-exhibitor is subjected to the sole discretion of theorganiser.

Data Protection Notice:
You can read our Data Protection Notice in the complete participation
documents and at any time underwww.koelnmesse.com/dataprotection-notice. We would like to stay in touch with you in the future,in order to keep you appropriately informed of events and similar
services. That's why we would like to ask for your consent to contact via
electronic media.
□ I hereby permit and agree that Koelnmesse Co. Ltd., may pass on mypersonal data to its parent company Koelnmesse GmbH and its
subsidiaries and commercial agents and may use the data entered on thisform from the aforementioned persons for sending me information by email about future similar trade fairs/events/platforms organized in Japanand abroad. A list of the subsidiaries and commercial agents ofKoelnmesse GmbH, as well as further details about data protection, canbe found in the complete document containing the participation
documents. It can also be accessed at any time at www.koelnmesse.com/
data-protection-notice. I can withdraw my consent at any time in the
future (by sending an e-mail to dataprivacy@koelnmesse.de)
By signing and returning the application form, we acknowledge that
the Special Conditions of Participation as well as the stipulations of
the Exhibitor Service Manual (in particular the technical regulations
and the supplements contained in the order forms) are binding forour company.

Place, date, legally binding signature and company stamp of the main exhibitor

Client number:

3 6 4 0Main exhibitor:
Koelnmesse Co., Ltd.
11F 3-5-2 Kojimachi
Chiyoda-ku, Tokyo
102-0083 Japan
Tel: +81 3 5357 1280
Fax: +81 3 5357 1281
kmjpn@koelnmesse.jp
www.ismjapan.com

List of product group entries

Must be returned by- Main exhibitors- Co-exhibitors- Additionally represented companies
Please fill in and return with your application
15.-17. April 2025

1.30

Name of exhibitor/co-exhibitor/additionally represented
company:* Please use one list of product group entries per company

For co-exhibitors/additionally represented company:
Name of main exhibitor:

Products in packets ready to sell in shops⌧ (Please check the appropriate box, multiple responses possible)

1 Chocolate, chocolate products
2 Sugar confectionery
3 Biscuits
4 Snack foods
5 Trend Snacks
6 Natural Snacks
7 Breakfast Snacks
8 Ice cream, deep-frozen confectionery / raw pastes
9 Other

1

CHOCOLATE, CHOCOLATE PRODUCTS
1.10
Alpine milk chocolate/Alpine cream chocolate/Alpine
full-milk chocolate
1.11
Dark chocolate/Dark cream chocolate
1.12
Flaked cracknel chocolate
1.13
Block chocolate
1.14
Capuccino chocolate
1.15
Cola chocolate
1.16
Chocolate with fructose and/or sweeteners/Diet
chocolate
1.17Superior dark chocolate/Superior full-milk chocolate
1.18
Peanut chocolate
1.19
Nut chocolate in transparent packing
1.20
Fruit chocolate (orange/lemon)
1.21
Fruit chocolate with cream
1.22
Household chocolate/Household milk chocolate
1.23
Ginger chocolate
1.24
Yoghurt chocolate (filled and solid)
1.25
Cocoa powder, retail packs
1.26
Instant cocoa powder, retail packs
1.27
Chocolate crisp
1.28
Coconut chocolate
1.29
Creme chocolate
1.30
Cracknel chocolate
1.31
Chocolate coating, retail packs
1.32
Aero chocolate
1.33
Almond chip chocolate
1.34
Almond cracknel chocolate
1.35
Almond praline/Hazelnut praline chocolate
1.36
Almond-hazelnut chocolate
1.37
Marzipan chocolate
1.38
Milk chocolate
1.39
Hazelnut milk chocolate
1.40
Mocha chocolate, Mocha-cream chocolate,solid/filled
1.42
Nougat (Hazelnut praliné) chocolate/Nougat cracknel
chocolate
1.43
Nut-brittle chocolate, Nut-nougat chocolate

1.44
1.45
1.48
1.49
1.50
1.54
1.56
1.57
1.58
1.59
1.60
1.61
1.62
1.63
1.64
1.65
1.66
1.67
1.68
1.69
1.71
1.72
1.73
1.74
1.75
1.76
1.78
1.79
1.80
1.81
1.84
1.86
1.87
1.88

Peppermint chocolate, solid/filled
Small bars of peppermint chocolate, solid/filled
Tablet of filled chocolate squares
Puffed-rice chocolate
Cream chocolate
Cream chocolate/cream cracknel chocolate
Small bar of chocolate
Chocolate covering (see coating)Truffle chocolate
Full-milk chocolate
Full-milk cracknel
Full-milk almond chocolate
Full-milk mocha chocolate
Full-milk hazelnut chocolate
Full-milk nut chocolate
Full-milk chocolate with whole almond or nuts
White chocolate
Flavoured white chocolate
Dark (semi-sweet) chocolate
Dark (semi-sweet) chocolate with whole nuts
Dessert chocolates
Pralines with fructose and/or sweeteners/Diet pralines
Peanut chips/peanut lumps/peanut pyramids
Chocolate sticks with flavoured, liquid centres
Fondant chocolates
Fruit chocolates (pineapple, apple, strawberry,raspberry, cherry, orange)
Coated jellies
Yoghurt chocolates
Creme chocolates
Chocolates coated coffee beans and coffee chocolates,
solid/filled
Cracknel chocolates
Almond chocolates/almond splitz/almond lumps/
almond pyramids
Marzipan chocolates/marzipan and walnut chocolates
Mocha beans and mocha chocolates, solid/filled1.30 / 2
Main exhibitor/co-exhibitor/additionally represented company:

Client number:

3 6 4 0
1.90
1.91
1.92
1.93
1.94
1.95
1.96
1.98
1.103
1.104
1.105
1.106
1.107
1.108
1.109
1.110
1.111
1.112
1.114
1.115
1.116
1.117
1.118
1.119
1.120
1.121
1.122
1.123
1.124
1.125
1.126
1.127
1.128
1.129
1.131
1.132
1.133
1.134
1.135
1.136
1.137
1.138
1.139
1.140
1.141
1.142
1.143
1.144
1.145
1.146
1.148
1.149
1.150
1.151
1.152
1.153
1.154
1.155
1.156

Mozartkugeln
Nougat (hazelnut nougat) chocolates
Creme praline chocolates
Hazelnut lumps/hazelnut pyramids/hazelnut chips
Hazelnut chocolates
Peppermint chocolates
Chocolate eggs
Walnut chocolates
Truffle chocolates
Advent calendar
Christmas tree chocolates
Flaked cracknel
Chocolates flake for sprinkling
Chocolate cornflake crisp (milk/plain)
Hollow chocolate figures (also filled chocolate figures)
Langues de chat (also filled)
Toys (also chocolates with toy gifts)
Chocolate items for the toy-shop
Neapolitains
Santa sacks
Santa chocolate canes
Santa chocolate boots
Two nuts in a shell
Easter chocolate products
Layered chocolates/layered chocolate eggs
Filled chocolate Biedermeier bouquets
Gift-eggs
Puffed-rice pieces, bars
Grating chocolate
Chocolate with imprinted designs
Chocolate bars, filled/solid
Chocolate cups, chocolate bowls, chocolate pots
Chocolate leaves, chocolate tiles, chocolate buttons
Chocolate eggs, solid
Chocolate flakes/milk chocolate flakes
Chocolate-shaped hearts/chocolate-shaped hearts on
strings
Chocolate witch's house
Chocolate horseshoe
Chocolate wreath, solid/filled
Chocolate balls, solid/filled
Chocolate beetles/lucky chocolate beetles/chocolate
lady-birds
Chocolate coins/chocolate squares/chocolate
doubloons
Chocolate biscuits
Chocolate butterflies
Chocolate slices and slithers
Plain chocolate vermicelli/milk chocolate vermicelli/white chocolate vermicelli
Chocolate vermicelli
Chocolate cigars/chocolate cigarettes
Choc-chips
Chocolate sticks, solid/filled
Chocolate balls coated in vermicelli
Chocolate goods for Christmas
Chilled chocolate snacks
Vegan chocolate
NEW
Bean to bar chocolate
NEW
Sugar-free chocolate
NEW
Sugar-reduced chocolateNEW
Fat-reduced chocolate
NEW
Lactose-free chcolate
NEW

2.15
2.16
2.17
2.18
2.19
2.20
2.21
2.22
2.23
2.24
2.25
2.26
2.27
2.28
2.29
2.30
2.31
2.32
2.33
2.34
2.35
2.36
2.37
2.38
2.39
2.40
2.41
2.42
2.43
2.44
2.45
2.46
2.47
2.48
2.49
2.50
2.51
2.52
2.53
2.54
2.55
2.56
2.57
2.58
2.59
2.60
2.61
2.62
2.63
2.64
2.65
2.66
2.67
2.68
2.69
2.70
2.71
2.72
2.73
2.75

2

SUGAR CONFECTIONERY
2.11
Aniseed sticks
2.12
Bavarian malt, in bar or as individual sweets
2.13
Sweets in presentation tin or glass
2.14
Sweets with a fruit centre in tray presentation pack
(Vienna Sweets)

2.74
2.76
2.77
2.78

Necklace of sweets
Fizzy sweets
CachousCola drops
Candies with fructose and/or sweeteners/diet candies
Drops
Boiled sweets with soft centres
Eucalyptus sweets/eucalyptus and menthol sweets
Fruit flavoured boiled sweets
Hazelnut sweets/nut sweets/hazelnut praline sweets
Honey sweets
Cough drops
Yoghurt sweets
Coffee sweets
Caramel sweets
Chews
Coin crisps
Herbal sweets
Cracknel sweets
Licorice sweets
Licorice toffees
Lollipops (cherries on sticks/shaped lollies/also filledlollies)
Milk/full-milk caramels/milk praline sweets
Mocha sweets
Peppermint sweets/balls
Cream sweets
Hard caramel dummy
Chocolate sweets/chocolate mint sweets
Satin sweets
Toffees/butter toffees/Fudge
Vitamin sweets
Sweets made with non-sugar sweeteners
Butter buttons
Coated eggs/coated egg arrangements
Viennese chocolate-coated almonds
Chocolate beans
Chocolate-coated kemels, raisins etc.
Silver beads/vermicelli/hundreds and thousands
Bumt almonds
Sorbitol fruit tables
Peppermint tables (rolls/sticks/rounds and squares)
Sorbitol peppermint tablets
Glucose tablets
Vitamin tablets
Tablets made with non-sugar sweeteners
Effervescent powder/tablets
Confections with fructose and/or sweeteners/Diet
confections
Ice-cream confectionery
Fondant products
Fondant
Fruit gums/yoghurt fruit gums
Layered fruit and nut pastes (nut/hazelnut slices/chocolate almond slices)
Caramelised peanuts/hazelnuts/almonds
Sugared jellies
Sweet gums/jelly bears
Gums and jelly confectionery
Ginger products
Cocoa confectionery
Cocoa creme/cocoa creme confectionery/cocoa creme
products
Chewing gum (bubble gum/with liquid filling/softgum)
Candied fruits, candied blossomings
Chewing gum with non-sugar sweeteners
Toys (sweet products combined with toys)
Toy-house sized sweets

1.30 / 3
Main exhibitor/co-exhibitor/additionally represented company

Client number:

3 6 4 0
2.79
2.80
2.81
2.82
2.83
2.84
2.85
2.86
2.87
2.88
2.89
2.90
2.91
2.92
2.93
2.94
2.95
2.96
2.97
2.98
2.99
2.100
2.101
2.102
2.103
2.104
2.105
2.106
2.107
2.108
2.109
2.110
2.111
2.112
2.113
2.114
3

Fairground products
Coconut balls/coconut eggs
Coconut flakes, coloured/chocolate coated
Coconut lumps/balls/sticks/cubes
Cream-filled figures/cigars/hats
Cracknel (hazelnut/coconut/almond/almond and nut)
Cracknel eggs/almond cracknel eggs
Licorice/licorice products
Marshmallows
Marzipan products
Marshmallow treats/Marshmallow cones
Nougat products
Orange rounds/orange sticks
Coated popcorn/coated puffed-rice
Peppermint slabs/peppermint sticks
Peppermint rings/peppermint cubes
Peppermint tablets/peppermint rounds
Mallow products/mallow eggs
Dusting and springkling products
White nougat
Wine gums
Lemon rounds
Sugar figures
Lokum
Halva
Pastila (fruit confectionery)
Sweet spreads containing cocoa, nut and dairy cream
Jams
Honey & syrup
Other sweet spreads
Cotton Candy
NEW
Vegan products
NEW
Sugar-free products
NEW
Sugar-reduced productsNEW
Fat-reduced products
NEW
Lactose-free products
NEW

BISCUITS
3.10
Aniseed biscuits
3.11
Sugar paper for baking
3.12
Log cake
3.13
Bear's paws (butter biscuits on a chocolate base)
3.14
Meringues
3.15
Sponge fingers
3.16
Flake pastries
3.17
Butter pretzels/butter pastries/butter biscuits
3.18
Christmas Stollen
3.19
Pastry with fructose and/or sweeteners/Diet pastry
3.20
Dominoes
3.21
Sandwich biscuits with cream filling
3.22
Decorative butter biscuits
3.23
Biscuits made with fresh eggs
3.24
Ice-cream cornets and wafers
3.25
Sugar paper rounds and squares
3.26
Triangle wafers/Flat wafers
3.27
Florentine biscuits
3.28
Boxed/tinned biscuits/biscuits assortments/chocolate
coated biscuits
3.29
Stick-shaped biscuits
3.30
Large shortbread coins (fruits biscuits/almond biscuits/
hazelnut biscuits)
3.31
Spiced biscuits
3.32
Crunch snaps
3.33
Honey spice cake/honey biscuits
3.34
Karlsbad thins
3.35
Kipferl (Vanilla Kipferl)
3.36
Crisp Bread
3.37
Coconut cakes/coconut biscuits
3.38
Cake

3.39
3.40
3.41
3.42
3.43
3.44
3.45
3.46
3.47
3.48
3.49
3.50
3.51
3.52
3.53
3.54
3.55
3.56
3.57
3.58
3.59
3.60
3.61
3.62
3.63
3.64
3.65
3.66
3.67
3.68
3.69
3.70
3.71
3.72
3.73
3.74
3.75
3.76
3.77
3.78
3.79
3.80
3.81
3.82
3.83
3.84
3.85
3.86
3.87
3.88
3.89
3.90
4

Bar-shaped cakes/small cakes
Brown gingerbread
Gingerbread hearts
Gingerbread hearts on strings
Sugar covered gingerbread
Gingerbread on wafer base (Elisen gingerbread)
Traditional bread/alpine bread
Macaroons (hazelnut/coconut/almond/marzipan/
persipan-marzipan made from apricot kernels)
Almond pastries/almondbiscuits
Marbled biscuits
Marzipan pastries
Light shortbread/light shortbread biscuits
Cereal cookies
Cereal bars
Hazelnut pretzels/hazelnut biscuits/hazelnut stars
Orange biscuits
Gingerbread shapes/gingerbread balls
Printen (hard gingerbread)
Bars with biscuits and wafer centre
Russian bread
Butter cakes
Sesame cakes
Marshmallow wafers/marshmallow wafer crescents
Layer cakes
Speculatius biscuits
Springerle (special Christmas biscuits flavoured withaniseed)Spiced cakes/spiced biscuits
Butter cakes
Tartlets/flan bases
Wafers, filled/without filling/plain wafers coated inchocolate
Wafer eggs/wafer nuts
Wafer assortment/wafer rolls/wafer fingers
Cinnamon stars
Lemon biscuits
Wholemeal biscuits
Wholemeal butter biscuits
Rusk
Madeleines
Panettone
Brioches
Viennoiseries
Chilled cake bars/tarts
Baklava
Macarons (french almond-based meringue confection)
Muffins
Milk- and chocolate rolls/-croissants
Vegan biscuits
NEW
Sugar-free biscuits
NEW
Sugar-reduced biscuits
NEW
Fat-reduced biscuits
NEW
Lactose-free biscuits
NEW
Gluten-free biscuits
NEW

SNACK FOODS
4.10
Pretzels/salted cocktail snacks/salted sticks
4.11
Cashew nuts, salted and/or roasted
4.12
Cocktail biscuits
4.13
Peanuts, salted and/or roasted
4.14
Peanut puffs
4.16
Crackers (water biscuits)
4.17
Hazelnuts, salted and roasted
4.18
Cheese biscuits/assorted cheese snacks/cheese wafers/
cheese rolls
4.19
Potato crisps/potato sticks/other potato snacks
4.20
Cocktail biscuits/mini-pizza biscuits
4.21
Salted pretzels and rolls

1.30 / 4
Main exhibitor/co-exhibitor/additionally represented company

Client number:

3 6 4 0
4.22
4.23
4.24
4.25
4.26
4.27
4.28
4.29
4.30
4.31
4.32
4.33
4.34
4.35
4.36
4.37
4.38
4.39
4.40
4.41
4.42
4.43
4.44
4.45
4.46
4.47
4.48
4.49
4.50
5

Macadamia nuts, salted and/or roasted
Macadamia nuts dry-roasted
Corn snacks
Almonds, salted and roasted
Almonds, dry-roasted
Assorted nuts/assorted nuts and raisins
Assorted nuts/tropical fruit and nuts
Assorted nuts, salted and/or roasted
Assorted nuts, dry-roasted
Pecan nuts salted and/or roasted
Pine kernels, salted and/or roasted
Pistachio nuts, salted and/or roasted
Popcorn/Puffed-corn/Puffed-rice
Rice-snacks
Salted snacks (pretzels/assortments/sticks)
Salted snacks – water biscuits
Soya kernels, salted and/or roasted
Biscuit snacks
Walnut kernels, salted and roasted
Wheat snacks
Onion rings/onion rolls
Sunflower seeds, salted and/or roasted
Vegan snack foods
Sugar-free snack foods
Sugar-reduced snack foods
Fat-reduced snack foods
Lactose-free snack foods
Gluten-free snack foods
Salt-reduced snack foods

8.20
8.21
8.22
8.23
8.24
8.25
8.26
8.27
8.28
8.29
8.30
8.31
8.32
8.33
8.34
8.35
8.36
8.37
8.38
8.39
8.40

NEW
NEW
NEW
NEW
NEW
NEW
NEW

TREND SNACKS
5.10
Meat snacks
5.11
Fish snacks
5.12
Other savoury snacks
5.13
Vegan trend snacks
5.14
Dried fruit and vegetables
5.15
Fruit-, Vegetable- and nut bars
5.16
Fruit purée, vegetable purée
5.17
Fruit-, Vegetable- and crisps/Crackers
5.18
Chocololate-coated dried fruit (pineapple, apple rings,
apricots, dates, figs, plums)
5.19
Smoothies
5.20
Energy- and sports bars
5.21
Energy snacks

6

NATURAL SNACKS
6.13
Products without additives
6.14
Raw Products
6.15
Coffee specialities
6.16
Tea specialities
6.17
Cocoa specialities /drinking chocolate

7

BREAKFAST SNACKS
7.01
Cereals/Porridge
7.02
Yogurt drinks
7.03
Probiotic drinks

8

ICE CREAM, DEEP-FROZEN CONFECTIONERY / RAW
PASTES
8.10
Plain ice-cream
8.11
Ice-cream bombes and cakes
8.12
Ice-cream containing vegetable fat
8.13
Ice-cream
8.14
Fruit ice
8.15
Ice-cream with non-milk fat
8.16
Real dairy ice-cream with milk
8.17
Real dairy ice-cream with cream
8.18
Ice-cream in wholesale quantities
8.19
Ice-cream in tubs

8.41
8.42
8.43
8.44
8.45
8.46
8.47
9

Pre-portioned packs
Other ice-cream products for gastronomic purposes
purposesIce-cream in family packs
Ice-cream in multi-packs
Packs of ice-cream with individually wrapped portions
Ice-cream in individual tubs
Ice-cream bars
Ice-cream sandwiches
Cornets
Peanut paste
Marzipan (retail packs)
PralineAlmound praline
Hazelnut praline
Nut paste
Persipan-marzipan made with apricot kernels (retailpacks)
Chopped and grated products (retail packs)
Semi-manufactured products (retail packs)
Macaroon paste
Nut macaroon paste
Persipan (marzipan made with apricot kernels)
macaroon paste
Oilseed paste
Synthetic honey, retail packs
SorbetFrozen Yogurt
Deep-frozen cake
Deep-frozen pastry
Cocoa paste

OTHER
9.10
Trade associations/institutions
9.11
Specialist publishing house/trade periodicals
9.12
Information/specialist media

Client number:

3 6 4 0Main exhibitor:
Koelnmesse Co., Ltd.
11F 3-5-2 Kojimachi
Chiyoda-ku, Tokyo
102-0083 Japan
Tel: +81 3 5357 1280
Fax: +81 3 5357 1281
kmjpn@koelnmesse.jp
www.ismjapan.com

List of product group entries: Trend
topics/target and sales markets
Multiple responses possible(additional classification characteristics)
15.-17. April 2025

Name of main exhibitor:

Name of co-exhibitor/additionally represented company:(Please fill in a separate List of product group entries for each co-exhibitor/additionally represented
company)(Please also fill in if co-exhibitor/additionally represented company is indicated)

✘

1.31

(Please check the appropriate box, multiple responses possible)

Trend topics
The following trend topics will provide additional guidance to your relevant visitor target groups.
Halal

Functional

Kosher

Handcrafted products/Artisan

Organic

Private label

Fair trade

Limited edition

Sugar free

Impulse packages

Allergy friendly

Vegetarian

Reformulated products

Our target/sales markets are:AfricaThe Americas
South Africa
USAWest Africa
CanadaEast Africa
MexicoNorth Africa
Colombia
BrazilOthers Central America
Others South America

Asia
China
Japan
South East Asia
India
Middle East

EuropeWestern Europe
Northern Europe
Southern Europe
RussiaTurkeyOthers Eastern Europe

Oceania
Australia
New Zealand
Others Oceania

Global Opportunities
We are interested in the following Koelnmesse Events around the world. Please send us further Information.
Food & Beverages
Germany, Cologne | Anuga

China, Shenzhen | SIGEP China

Germany, Cologne | Anuga HORIZON

India, Mumbai | Anuga Select India

Colombia, Bogotá | Alimentec

Thailand, Bangkok | THAIFEX - ANUGA Asia

Brazil, São Paulo | Anuga Select Brazil

Thailand, Bangkok | THAIFEX - HOREC Asia

China, Shenzhen | Anuga Select China

Japan, Tokyo | Anuga Select Japan

Confectionery & Snacks
UAE, Dubai | ISM Middle East
Germany, Cologne | ISM

Not interested in further trade fairs

Sales Network
A list of the subsidiaries, representatives and foreign representations of Koelnmesse GmbH can be found here: Sales network | Koelnmesse

ISM Japan 2025
15.-17. April 2025

SPECIAL CONDITIONS OF PARTICIPATION AT
ISM Japan 2025
1

The Fair, The Organizers, The Venue, The Dates

The Trade Fair ISM Japan is being organized by
Koelnmesse Co., Ltd
2F 3-5-2 Kojimachi, Chiyoda-ku,
Tokyo, 102-0083 Japan– Hereinafter referred to as the organizer.
The exhibition is being held from Tuesday 15th to Thursday 17th April, 2025,
at Tokyo Big Sight, Tokyo, Japan.
The exhibition is open to exhibitors on 13th to 17th from 08:00am to
06:00pm.
The exhibition is open to visitors on 15h to 17th from 10:00am to 05:00pm.
The period for setting up and the period for dismantling shall be determinedby the organizer as set out in the Exhibitor Service Manual. The period fordismantling sets the timeframe in which the exhibitor has to leave (cf. II. (16)in the General Conditions of Participation).

2

Eligibility to Take Part

Exhibitors should be manufacturers of goods that are included in thenomenclature of the exhibition (“List of Goods” as stated in the application
forms) and if they are produced by the exhibitor at his own manufacturing
plant or are offered as parts or accessories thereof. Admission is also open to
exhibitors displaying items or offering services which, in accordance with the
List of Goods, are in keeping with the overall theme of the event, and which
the exhibitor has had manufactured or offered under his own name.
In addition, importers and dealers may participate, if their application for ISM
Japan is approved by the manufacturer(s) of the respective products andbrands and if they are not to be exhibited by the original manufacturer. The
agreement of the manufacturer(s) must be documented upon request. In caseof failure of this pre-condition, the organizer has the right to withdraw theacceptance of the importer and/or dealer.

If a written request to change (downsize) the assigned exhibit space(s) is
received by Koelnmesse Co., Ltd, a downsize and / or re-allocation of thestand space is subject to the absolute discretion of the organizer. The exhibitor
is obligated to pay Koelnmesse Co., Ltd liquidated damages of total
participation fee of change (downsize) in the event that the original spacecannot be rented to another participant before the commencement of theevent.
If the Application for Main Exhibitor 1.10 is received by the organizer 100% of
total participation fee incurred is due upon date of receipt. An invoice of thesaid amount will be issued and sent to you. This invoice is to be paid in full
before commencement of the event according to the terms of payment as
indicated on the invoice.
The aforementioned payments may be made by wire transfer according to theterms of payment as indicated on the said invoices. All bank andadministrative charges as well as foreign exchange differences are to be borneby exhibitors.
If an exhibitor fails to pay according to the abovementioned terms andpayment schedule, the organizer reserves the right to release without noticeto the exhibitor the stand space reserved for exhibitor.
If an exhibitor cancels its participation ON OR BEFORE 6th December 2024,
the exhibitor shall remain liable to the Organizer for liquidated damages in theamount of 25% of the total participation fee.
If an exhibitor cancels its participation Dec. 7th, 2024 – Jan. 31st, 2025
(both dates inclusive), the exhibitor shall remain liable to the Organizer for
liquidated damages in the amount of 75% of the total participation fee. If thestand space in question cannot be rented to another participant before thecommencement of the event, the exhibitor shall be liable to the Organizer for
liquidated damages in the remaining amount of 25% of the total participation
fee.
If exhibitor cancels its participation AFTER Jan 31st, 2025 or fails for any
reason whatsoever to utilize the stand space allotted to him, the exhibitor
shall remain liable to the Organizer for liquidated damages in the amount of
100% of the total participation fee (including any balance due at the time ofcancellation).

The organizer will decide upon the acceptance of firms or products.

3

Participation Costs, Payment Terms andCancellation Terms

Your participation will entail the following costs:
Stand Costs – Exhibition• In the halls per square meter excluding stand construction, excluding
provision of stand partition walls (minimum size 18m²): JPY 52,800
The construction of the stand shall be obligated to the exhibitor.
• In the halls per square meter with standard shell scheme construction(minimum size 9m²): JPY 72,600
The rented space in total must be divisible by three m2 (9, 18, 27, etc.). The
stand costs include the rent for the exhibition space for the entire duration of
the event including the setting up and dismantling periods, a specific numberof exhibitor and work badges, the use of all general technical and service
facilities in the fair halls like lighting, ventilation, air conditioning, use ofelectricity on the stand, general surveillance of the halls and cleaning of theaisles; consulting on organizational matters by Koelnmesse Co., Ltd
employees, catalogue entry according to Item 7. The stand costs do notinclude the installation and use of compressed air, the installation of water
connections and the use of water on the stand.
For two-storey exhibition stands, the actual allotted area in the upper store
following the technical inspection is calculated at 50% of the raw space priceper m2 of floor area.

If a written request to change (downsize) the assigned exhibit space(s) is
received by Koelnmesse Co., Ltd, a downsize and / or re-allocation of thestand space is subject to the absolute discretion of the organizer. The exhibitor
is obligated to pay Koelnmesse Co., Ltd liquidated damages of total
participation fee of change (downsize) in the event that the original spacecannot be rented to another participant before the commencement of theevent.
The stand costs for the shell scheme construction include:(cf. also Application
for Main Exhibitor1.10/2 “Shell Scheme Specification”) General setting up anddismantling of the stand, incl. all additional costs consisting of:• General hall cleaning of the aisle• Laying carpet over the entire booth area
• Booth partition walls (rear and side walls) as per stand space• Fascia board with Company Name
• Booth furniture per booth: as specified in Form 1.10/2 “Shell Scheme
Specification”
The stand costs do not include the installation and use of compressed air andwater connections on the stand.
Co-exhibitors
As far as accommodation of other companies or firms will be permitted on thestand (cf. figure V. (2) in the General Conditions of Participation, whereas coexhibitors and additionally represented companies will be treated as thesame), their application will be free-of-charge. This includes the basic
catalogue-entry according to item 7.
All and any costs caused by the co-exhibitor or services additionally orderedshall be payable separately by the main exhibitor.

4

Fitting and Arrangement of the Stands(a) Please take into account that where necessary hall pillars and otherpermanent construction features are contained in the rented stand spaces, theparticipation fee is calculated on the basis of the exact measurements of thestand space allocated(b) Stand construction will only then commence if the exhibitor orders
standard stand construction.

All entries in the catalogue must be submitted to Koelnmesse Co., Ltd or tothe company commissioned by Koelnmesse Co., Ltd by the deadline of theentries. The organizer of the fair reserves the right to commission a third
company with the production of the catalogue.
Koelnmesse Co., Ltd does not accept any liability for printing errors, incorrect
placing, mistakes and other gaps or faults in printing. The advertiser shall be
responsible for the subject matter of advertisements and entries and for any
omission or mistake resulting from them.

(c) Any planned structure exceeding 4.5 metre must be approved in advanceby Koelnmesse Co., Ltd and the hall proprietor in writing. The stand must be
constructed to comply with the dimension of the space allocated. Plans fornon- standard structures or designs for stands with meeting rooms or where
technical calculations are required, as well as plans for technical fittings
should be submitted to Koelnmesse Co., Ltd and the hall proprietor in
duplicate for perusal not later than 6 weeks prior to the beginning of theevent.

8

In the event of these plans having to be scrutinised by the proprietor of thehalls, Koelnmesse Co., Ltd shall assume responsibility for forwarding them ascommissioned by and for the account of the exhibitor and shall notify theexhibitor of the outcome. Koelnmesse Co., Ltd will not release the exhibitions
space in question for construction work until the results of the inspection havebeen received.

After signing the application form and the formal admission of the exhibitor
by the organizer, the exhibitor will receive the Exhibitor Service Manual. In thismanual the exhibitor can order the different free-of-charge and charge-able
services (such as e.g. additional furniture, additional stand cleaning, extra
stand security, etc.) that the organizer offers.

Any other fitting and arrangement of the stand is left to the exhibitor but
should be appropriate for the event in question. The exhibitions company’s
name must be clearly visible on each stand.
Each Shell Scheme exhibitor will receive a stand design with number of thebooth according to the stand confirmation. The stand design has to be clearlyvisible during all the exhibition time.

5

Exhibitor Badges and Badges for StandConstruction Personnel

As an exhibitor you will receive:
Size of booth
Up to 17 sqm
18 – 26 sqm
27 – 35 sqm
36 – 72 sqm
More than 72 sqm

The badges will be valid from the first day of the setting up period until thelast day of the dismantling period.

6

Rules on Selling

In view of the professional nature of the event, the organizer shall have theright to prohibit the direct sale and open-price-labeling of exhibits or samples
on the stands, in particular in case of official order or to intervene in all cases
where safety and orderly conduct on the exhibition floor is at peril.
Compensation or claims for reimbursement by the exhibitor are ruled out inthe case of the afore-mentioned measures.

7

Any verbal agreements, individual permissions and exceptions outside theframework of this contract are not valid until confirmed in writing by theorganizer.

9

Catalogue

Koelnmesse Co., Ltd issues for its fairs and exhibitions a catalogue which
includes an alphabetical list of firms, a list of goods and advertisements. This
makes the catalogue an important and up-to-date source of reference for all
interested persons and also provides it added value after the fair. The
corresponding catalogue entry form is provided within the Exhibitor Service
Manual.

Exhibitor Service Manual

10 Intellectual Property Rights
Koelnmesse Co., Ltd, as a professional Organizer for international exhibition,
respects and expects our Exhibitors to respect the lawful rights of the ownersof intellectual property rights. For the purpose of protecting the lawful rightsof the owners of intellectual property rights and facilitating the handling ofintellectual property infringement complaints at the exhibition held byKoelnmesse Co., Ltd, Koelnmesse has set out the intellectual property
protection rules to be complied with at the exhibition in the Exhibitor Service
Manual according to the relevant Japanese laws and regulations. Please referto the Exhibitor Service Manual for details.

11
Quantity of badges
3 nos.
6 nos.
9 nos.
10 nos.
15 nos.

Verbal Agreements

General Conditions of Participation

We would like to draw your attention to the provisions contained in the
General Conditions of Participation for Trade Fairs outside Germany. All legal
relationships between you and the organizer are subject exclusively to thelaws of Japan. The house rules and the regulations set down in the Special
Section of the Conditions of Participation form part of the contract.

12

Personal Data Privacy PolicyYour personal data privacy is important to us and the organizer is highlycommitted in respecting and managing personal data collected through thisapplication form. Please refer to the organizer’s website at http://www.
koelnmesse.com.sg/koelnmesse-personal-data-privacy-policy for the policy
details. By signing this application form, the exhibitor acknowledges andagrees to be bound by this policy in respect of how your personal data will becollected, used and (where required) disclosed by the organizer.

GENERAL CONDITIONS OF PARTICIPATIONFOR TRADE FAIRS OUTSIDE GERMANY
General Conditions of Participation
I.

Application

1. By signing and returning the registration form, these General Conditions ofParticipation shall – together with the Special Conditions of Participation – beacknowledged as legally binding. The information and data being provided by
the exhibitor will be electronically saved by the organiser but always observing
the regulations stipulated under the applicable Data Protection Laws and suchinformation will be transmitted or disclosed to third parties only to fulfil
contractual duties.
2. The regulations stipulated in the Special Conditions of Participation shallprevail over the regulations stipulated in these General Conditions ofParticipation should there be a conflict between the regulations stipulated in
the Special Conditions of Participation and the regulations stipulated in these
General Conditions of Participation. The house rules, the technicalspecifications and the regulations stipulated in the Special Conditions ofParticipation constitute also a part of the contract.
3. The application shall constitute a legally binding offer of the exhibitor toconclude a contract from the date the organiser receives the application,
irrespective of acceptance; the application cannot be appended withconditions or reservations.

II.

Acceptance / Transfer of Stand Space /Contractual Obligation

1. The organiser shall accept the application in accordance with theConditions of Participation, which apply to all participants (acceptance).
2. The acceptance is subject to the organiser’s discretion. If the number ofapplication forms complying with the requirement profile and received by theorganiser prior to the expiration of the registration period exceeds the numberof available exhibition space, the organiser shall have the right to make adiscretionary decision regarding the admission of applicants to the exhibition.
3. The exhibitor may be disqualified from admission to the exhibition, if theexhibitor failed in the past to fulfil his financial obligations vis-à-vis theorganiser at any time, or if he failed to fulfil such financial obligations within
the prescribed period of time.
4. The legally binding contract shall be concluded upon written notification of
acceptance. Should the content of the acceptance differ from that of theapplication (registration), the contract shall be concluded under the terms of
the acceptance – even if the acceptance differs from the application – unlessthe applicant objects in writing within 2 weeks after receipt of the acceptance.
At the beginning of the period, the organiser has to particularly point theexhibitor to the right to object and the consequences of the non-objection inwriting. The same shall apply, if it is necessary to postpone the event or totransfer the venue of the event, provided that the change can be regarded tobe reasonable; in this case, the corresponding notification of change from theorganiser shall supersede the admission.
5. The acceptance only applies to the respective event, the company or
corporation applying, its products and services. Products, which do notconform to the list of permitted goods, must not be exhibited at the trade fair.
6. The organiser allocates stand space in accordance with the exhibits being
registered to belong to a certain topic or theme within the exhibition.
7. There is no legal entitlement for the allocation of stand space in a certain
hall or in a certain hall area. If deemed necessary by the organiser, theorganiser is entitled to subsequently allocate the stand space other thanstated in the acceptance, to change the size and dimensions of the standspace, to relocate or close entrances or exits from and to the stand and toundertake structural changes in the exhibition halls without legal claims
against the organiser, provided there is substantial cause for doing so. In theevent of a reduction in stand space size, the exhibitor will be credited with theprorated difference arising from the correspondingly lower space cost. The
exhibitor will be notified without undue delay, if the stand space becomes
unavailable due to reasons, which are beyond the organiser’s control. In thiscase, the exhibitor will be entitled to a reimbursement of the participation fee.
Any further claims for damages, exceeding the aforementioned
reimbursement, shall be expressly excluded.
8. Any complaints by the exhibitor must be submitted in writing without
undue delay but at the latest while the event is in progress; the organiser
cannot consider complaints at a later date.
9. Furthermore, the organiser shall have the right to rescind the contract for a
substantial cause. Such a substantial cause shall be constituted, in particular,
if an admissible application for opening insolvency proceedings against theexhibitor’s assets has been made or such an application has been dismissed
due to lack of funds. The exhibitor must inform the organiser of suchcircumstances without undue delay.
10. The organiser is entitled to rescind the contract, if the event utilization
falls below 50 % of the rental stand space. In this case the organizer is notliable for any damages or losses but has to refund already paid fees or down
payments.
11. After the binding registration and the consequent acceptance, releasefrom the contractual relationship is not possible without the organiser’s
consent.
12. The organiser may agree to the request for release from the contract only
in exceptional cases, e.g. if the stand space in question can be rented toanother exhibitor. In this case, the organiser is entitled to demand liquidated
damages in the amount of 25% of the participation fee without providing any
proof. The exhibitor shall have the right to prove that a damage or loss has notbeen incurred or that the quantum of damage or loss incurred is considerably
less. In addition to the liquidated damages, the exhibitor is liable for catalogue
fees and other costs and expenses, which in particular, have been incurred as aresult of a claim by a third party. The occupancy of stand space by an alreadyaccepted and allotted participant by means of a stand exchange does notconstitute a mitigating form of stand area rental.
13. Should the exhibitor fail to assume the stand space allotted to him at the
beginning of the construction period, the organiser will demand the exhibitor
to assume the stand space by setting a reasonable timeframe.
14. Should the timeframe set in accordance with II 13 fruitless expire, theorganiser shall have the right to rescind the contract and to assert a claim fordamages due to non-performance.
15. The following cases will fall solely within the exhibitor’s scope of risk:• the products, which have been stipulated for the presentation, cannot be
introduced at the venue of the event due to legal requirements prevailingthere or due to other reasons, or• such products do not arrive in time, do not arrive undamaged or do notarrive at the venue of the event at all – e.g. as a result of any loss, delay intransport or customs, etc. – or
• The journey, the journey of the exhibitor’s employees or the exhibitor’s
stand or installation personnel is delayed or becomes impossible. The
exhibitor will in all these cases remain under the obligation to pay all thecontractual charges and fees agreed upon.
16. After the exhibition has ended the exhibitor is obliged to leave and return
the allotted stand space in a condition that equals the condition when the
exhibitor took over the stand space. The timeframe in which the exhibitor has
to leave shall be determined by the organiser in the Special Terms ofParticipation. Should the exhibitor fail to comply with this obligation to vacate
in time, the organiser is entitled to remove the exhibitor’s belongings from theexhibition place on the exhibitor’s expense. Furthermore the organiser shallhave the right to sell the exhibitor’s belongings and to set off claims against
him.

2

GENERAL CONDITIONS OF PARTICIPATION

III. Construction and Arrangement of Stands
1. All stand constructions and stand designs must comply with statutory
safety regulations, and comply with the specified requirements stipulated in
the Special Conditions of Participation.
2. All stand construction service providers must have a special permit fromthe organiser in order to construct the trade fair stands in the exhibition halls.
Any additional technical services that may be required, particularly the
installation of electricity, water and safety devices, the recruitment of local
auxiliary personnel, etc., may be ordered exclusively through the organiser bymeans of special order forms and against a separate charge, whereas the
charges shall be in accordance with the usual charges being market price atthe place of venue.
3. For the duration of the event the stands must display the exhibits and be
staffed by personnel as stated in the acceptance.
4. The organiser is entitled to demand the removal of exhibits from the stand,which could constitute a considerable disruption to the operation of the eventor put the safety of exhibitors and visitors at risk due to their door, noise,
other emissions or appearance. Furthermore, the exhibitor will be responsible
for ensuring compliance with all statutory provisions of the host country. In
case of non-compliance, the organiser shall also have the right to demand theremoval of exhibited articles or the forbearance of a certain activity. Should
the exhibitor fail to comply with this demand without undue delay, theorganiser is entitled to have the exhibits in question removed at theexhibitor’s expense and risk and to close the exhibitor’s stand, without any
claims for loss or damages against the organiser.
5. The exhibitor is obliged to co-ordinate the construction and design
measures for his stand with the organiser in advance. The organiser has to
notify the exhibitor about any requested amendments or alterations as earlyas possible. Furthermore, the exhibitor is obliged to inquire about the relevant
statutory regulations, laws etc. or building regulations on his own initiative.
Should the exhibitor violate those regulations, the organiser is entitled tovacate or alter the stand on the exhibitor’s expense. The organiser does notassume liability for any information provided by him.

IV. Participation Fee and Other Costs / Terms ofPayment
1. The amount of the participation fee, the down payment as well as the flatrate cost of energy will be calculated according to the rates specified in theSpecial Conditions for Participation. The Invoicing amount will be calculatedon the basis of the total stand floor space as allocated and will not exclude
any projecting or overhanging parts, pillars, installation connections and otherpermanent internal fittings.
2. After the exhibitor’s admission, the exhibitor will receive an invoice for theparticipation fee and other costs and possibly a registration fee invoice. The
invoice less the down payment must be paid not later than 10 weeks before
the commencement date of the event. The aforesaid invoice amount is to be
paid in full without any deductions. Invoices being issued less than 10 weeks
prior to the commencement date are due immediately.
3. The organiser is entitled to request a down payment whereas the due dayof such down payment is stipulated in the Special Conditions of Participationor the down payment invoice. The rates contractually agreed upon (in theacceptance) are net fixed rates plus legally applicable taxes.
4. The organiser shall have the right to increase the rates by the amount of
the corresponding cost increment in the event of any increase in its own prime
cost, particularly as a result of higher production, purchasing and labour costs
as well as higher fees, taxes and other fiscal charges imposed at the venue ofthe event. Should the increment exceed 10 % of the rates being published by
the Organiser in the application forms the Organiser grants the exhibitor theright to terminate the contract within 10 working days from the date of thereceipt of such an increment notice.

5. The payment of all invoices on or before the due date shall be aprerequisite for the occupation of the stand space.
6. Failure to conduct payment in time will result in interest charges
amounting to 6% per annum. Should the damages incurred by the organiser
exceed this interest amount, he shall be entitled to these additional damages.
The claim for compensation will cease or be reduced, if the exhibitor may
prove that the organiser has incurred substantially less or no damage as aresult of the payment default.
7. Should settlement of the invoice not be effected within the deadline (duedate), the organiser is entitled to terminate the contract.
8. As a security for all claims the organiser might have against the exhibitor,
the organiser has a pledge on all movable objects belonging to the exhibitoron the stand area.
9. Any services that the organizer has provided will be invoiced either in EUR,
in USD or in another currency to be determined by the organiser at theorganiser’s discretion. The exhibitor is obliged to pay the amount and currency
stipulated on the invoice (“billing currency”). Should the organiser, as acourtesy, accept settlement of the invoice in a currency other then the billingcurrency, such payment must be calculated based on the conversion on theofficial buying rate of the billing currency on the date of payment. Any
exchange rate losses in relation to the billing currency after the invoice
becomes due for payment are at the exhibitor’s expense.
10. Any complaints relating to the invoice must be made in writing, without
undue delay, at the latest 2 weeks after receipt; complaints submitted at alater date cannot be considered.
11. Any projecting or overhanging parts, pillars, installation connections andother permanent internal fittings in the stand space do not entitle therespective exhibitor to any reduction in the participation or other costs.
12. The organiser shall also be entitled to the payment of the full amount,should the exhibitor fail to fulfil any of his contractual obligations. This does
not affect further claims for damages. Should the organiser fail to fully or
partially fulfil his contractual obligation, the exhibitor is entitled to a
proportional reimbursement of any payments already made by the exhibitor.
Exceeding claims are excluded in accordance with section VII.
13. In the event of counter claims being made against those claims arisingfrom the contract, the exhibitor may only set off or assert his right ofretention in as far as these claims are undisputed or have been awarded by an
enforceable judgement.
14. Should an invoice upon request of the exhibitor be sent to a third party,
this does not constitute any waiver of claims or obligations of the exhibitor.
The latter remains obliged to pay until such time as the account receivablehas been settled in full.
15. All payments being due to the organiser must be made in full without
deductions, whereas bank charges, currency exchange fees etc. have to beborne by the exhibitor or debtor.

V.

Co-exhibitors, Additional, Group and Joint Stands

1. Stand spaces shall be rented out only as a whole unit and only to one
contracting party. The exhibitor is not permitted to relocate, exchange, share,or in any other way make the stand space allocated to him completely or
partially accessible to third parties, without the prior consent of the organiser.
2. Use of the stand area by another company with its own products and own
staff (co-exhibitor) requires a special application for admission and theconsequent approval by the organiser. This also applies to companies forwhich one of the requirements mentioned (own products or own staff) is not
fulfilled (additionally represented company). Companies, which are membersof a corporate group as well as subsidiaries, are considered to be co-exhibitors.
The organiser reserves the right to demand an additional participation charge
and other costs for the admission of co-exhibitors/ additionally represented

GENERAL CONDITIONS OF PARTICIPATION

companies. Such charges and costs will be invoiced to the exhibitor.
3. Co-exhibitors and additionally represented companies are accepted only
under the conditions stipulated in section II of these General Conditions ofParticipation; these Co-exhibitors and additionally represented companies areequally subject to the Conditions of Participation as they apply to exhibitors.

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proof. However, in this case the exhibitor shall have the right to prove that adamage or loss has not been incurred or that the quantum of the damage orloss incurred is less than the liquidated damage. The organiser may choose toclaim damages exceeding the amount of 25 % of the participation fee if theorganiser can prove such higher damage.

4. Should an exhibitor accommodate a co-exhibitor or an additionally
represented company without the express permission of the organiser, thisshall entitle the organiser to immediate termination of the entire contract andto have the stand space vacated at the exhibitor’s risk and expense.

6. The exhibitor is obliged to strictly comply with the Technical Guidelines,
which will be handed over to the exhibitor by the organiser, as well as with theinformation from the organiser’s circular letters with regard to questions on
the preparation and implementation of the event. The exhibitor is furthermore
obliged to inform himself about legal requirements and necessary permits andto obtain the same.

5. After the acceptance has been received, the contractual relationshipremains exclusively between the organiser and the exhibitor, who is liable forhis and the co-exhibitor’s and the additionally represented company’s nonperformance, breach of contract etc.

7. The organiser may request from the exhibitor to obtain an insurance tocover certain risks, which have been specifically addressed to the exhibitor.

6. Should several exhibitors wish to participate at the event together on one
stand, the General and Special Conditions of Participation are binding for eachexhibitor. In addition, they are obliged to name a contact person in theirapplication, jointly appointed as an authorized representative. Moreover theconditions stated in section IV apply analogously. In the event of permitted
joint use of the stand space, all exhibitors are liable to the organisers forpayment of the participation and other costs and the fulfilment of otherobligations – regardless on which legal grounds – as co-debtors.

VI. Domestic Authority
1. The organiser has the right to establish rules of the house for every event.
These rules come into force after their publication at the place of the event.
The rules of the house become part of the contract. There is no obligation tohand out these rules of the house to each exhibitor and the exhibitors have to
inform themselves about the content of the rules of the house.
2. The organiser shall exercise domestic authority throughout the exhibitionarea. The organiser is entitled to have exhibits removed from stands if theirdisplay contravenes statutory laws, is offensive or do not comply with the listof permitted goods.
3. The promotion of political and ideological contents is prohibited. In theevent of serious offences against these Conditions of Participation, theorganiser is entitled to close the stand or have it vacated.

VII. Warranty / Liability / Insurance
1. The organiser does not assume any obligation to exercise proper care of
exhibits, stand fittings and objects, which are the property of the standpersonnel. Any liability for damages and losses is expressly excluded, if it ispossible to underwrite the risks. This does not affect the liability incurred bywilful acts or grossly negligent misconduct. This exclusion of liability is notaffected by security measures of the organiser.
2. Within the scope of liability, the statutory regulations concerning theburden of proof shall continue to apply; they will not be affected by thisclause except in cases concerning liquidated damages.
3. It is recommended to conclude an exhibition insurance policy, which canbe obtained via the Exhibitor Service Manual. In addition the exhibitor mayorder special security measures by applying so with the corresponding form in
the Exhibitor Service Manual.
4. The exhibitor is liable to the organiser for any damage inflicted on theorganiser, provided that such damage is attributable to the exhibitor’s
culpable (wilful action or negligence) action or the culpable action of theexhibitor’s personnel, the exhibitor’s employees or any third party which theexhibitor has appointed or any other third parties, whose services theexhibitor is using for the purpose of fulfilling his obligations.
5. Instead of proving the quantum of an incurred damage, the organiser shallbe entitled to demand liquidated damages in the amount of 25 % of theparticipation fee (including rent and additional services) without providing any

8. In the event of any claims regarding fatal injuries, bodily or health injuries,
the organiser shall be liable for damages caused intentionally or by grossnegligence in accordance with statutory obligations. Other contractual and/or
legal damage claims of any type, including damage claims for consequential
damages, shall be excluded, unless the damage was caused by the intentionalor grossly negligent action of the organiser.
9. The foregoing limitations of liability shall apply, to the full extent, to the
executive organs, employees, legal representatives, persons employed inperforming an obligation and vicarious agents, whose services are used by theorganiser for the performance of the contract. However, all claims shall be
restricted to the payment of typical, foreseeable damages. Furthermore, theorganiser shall be liable for every culpable infringement of an essential
contractual obligation. Essential contractual obligations shall include only
those contractual obligations, which are indispensable to the execution of thecontract. This applies to all claims, which could arise as a result of, and inconnection with, this contract. If the organiser is compelled to temporarily
vacate or permanently close the exhibition area or parts thereof, to postpone,
shorten or extend the event as the result of a force majeure, or for otherreasons beyond his control, the exhibitor is not entitled to any claims, inparticular, not to claims for damages or losses against the organiser.
10. The responsibility of the event organiser is limited to fault in all cases
without prejudice to any limitations of liability under these Conditions ofParticipation. If a contract provides for the procurement of certain items, theorganiser does not assume the risk of procurement, unless expressly agreed
otherwise in individual cases.
11. The warranty period for deliveries of new items is 1 year if there is no
shorter statutory warranty period applicable. For second hand articles, any
liability based on warranty is excluded. There is no warranty or liability fornormal wear and tear, force majeure, faulty or negligent handling, excessive
demands or failure to comply with statutory provisions or operating
instructions.
12. The exhibitor shall be liable and bear the risk for all damages incurred
during transportation to and from the exhibition venue including all damages
incurred during transportation within the exhibition building.

VIII. Period of Limitation
Any claims of the exhibitor, which may be asserted against the organiser andwhich may arise from the contractual relationship, as well as all other claims
relating thereto, shall become time-barred after one year, unless a shorter
statutory limitation period applies or the liability of the organiser results froman intentional action. The longer statutory limitation period for tortuous
claims, fraudulent intent and culpable impossibility of performance shallremain unaffected. The limitation period shall commence at the close of themonth, in which the closing date of the event falls.

4

GENERAL CONDITIONS OF PARTICIPATION

IX. Reservations / Final Provisions

XI. Data Protection Notice:

1. The exhibitor is solely responsible for compliance with all the laws,
guidelines, and other regulations being applicable at the place of venue of theevent, even if the contents of the organiser’s conditions for participation
deviate from such regulations. The exhibitor must inquire about the relevant
regulations prevailing at the venue of the event promptly andcomprehensively, and thereby obtain the required information. The organiser
will not assume any liability for damages and other losses, which might result
from any non-compliance with this obligation.

1. Koelnmesse would like to stay in touch with you in the future, in order tokeep you appropriately informed of events and similar services. We need tocollect your name and email address for the aforesaid purpose. We will only
process your personal data when sending you information by e-mail about
future similar trade fairs/events/platforms that are organized all over theworld.

2. The organiser shall have the right to postpone, shorten, extend or cancel
the event, as well as to terminate the event temporarily or definitely, as wellas individually or collectively, if such an action is required due to unforeseen
events such as force majeure, natural disasters, wars, disturbances, strikes,
breakdown or obstruction of traffic and communication. In the event of any
postponement, shortening, extension or termination, the exhibitor shall not
be entitled to the payment of any resulting damages, which the exhibitor may
suffer. The exhibitor shall have the right to rescind the contract, if he loses
interest in participating because of such an action and if the exhibitor
consequently waives the reservation for the stand space allotted to him. Uponfull knowledge of the change, the rescission of the contract must be declaredin writing and without undue delay.
3. In case of the cancellation of an event, the organiser shall not be liable fordamages and/or other losses, which might be incurred for the exhibitor. Upon
request of the organiser, the exhibitor will be obligated to defray a reasonable
share of the expenses resulting from the preparation of the event. The amountof the share to be paid by each exhibitor shall be stipulated by the organiser
after consultation with the business organizations concerned, whereas the
maximum shall be 5% of the total costs. By signing the application form theexhibitor acknowledges the organiser’s Conditions of Participation (theGeneral and Special Sections) together with all other regulations relating to
the contractual relationship, as legally binding.
4. Should these provisions be or become partially legally invalid or void, thisshall not affect the validity of the remaining provisions or the contract. In thisevent, the parties bind each other to replace the invalid provision with a valid
provision that comes to the commercial purpose of the invalid provision as
close as possible. The same applies to loopholes.
5. All agreements, approvals and alterations to the contract must be made inwriting. The same shall also apply to any amendment or waiver of thiswritten-form clause itself.

X.

Place of Fulfilment / Place of Jurisdiction

1. Place of fulfilment for monetary obligations of the exhibitor – no matter onwhich legal basis – shall be the principal place of business of the organiser as
far as there is no other place of fulfilment stipulated in the Special Terms ofParticipation.
2. The place of jurisdiction, also in cases involving documents, bills of
exchange and cheques shall be the principal place of business of the organiser.
At its option, the organiser shall also be entitled, to lodge claims at the courtof the place where the exhibitor has his place of business or his branch.
3. The entire legal contractual relationship between the exhibitor and theorganiser, including any annexes and schedules shall be governed andinterpreted in accordance with the substantive laws (but without reference tothe conflict of law rules) of Japan.

2. You understand that the email will be sent by Koelnmesse as well as its
responsible subsidiaries abroad and its commercial agents.
3. You can withdraw your consent at any time by sending an email todataprivacy@koelnmesse.de.
Status: 06 / 2020

General Data Protection Notice1

Controller/Contact

The Controller as defined under the data protection laws is
Koelnmesse GmbH
Messeplatz 150679 Cologne, Germany
Our Data Protection Officer can be contacted as follows:
datenschutz-km@koelnmesse.de
For trade fairs outside Germany, our Data Protection Officer can be contacted
as follows:
dataprivacy@koelnmesse.de2Your rights as data subject

If your personal data are processed, you are a data subject as defined in the
GDPR and you have the following rights with respect to the Controller:
Right of objection
You have the right to file an objection at any time against processing ofyour personal data, carried out on the basis of Art. 6 (1) sentence 1 lit. e)or f) GDPR, for reasons resulting from your particular situation. This also
applies to any Profiling based on these provisions.
The Controller will then no longer process your personal data, unless he/she can demonstrate compelling reasons for the processing warranting
protection, and these prevail over your interests, rights and liberties, or if
the processing is for the purpose of asserting, exercising or defence oflegal entitlements.
If your personal data are processed in order to carry out directadvertising, you have a right to file an objection at any time against theprocessing of your personal data for the purpose of such advertising. This
also applies to Profiling insofar as it is connected with such directadvertising.
If you object to processing for the purpose of direct advertising, yourpersonal data will no longer be processed for these purposes.
In connection with the use of services of the information society andnotwithstanding Directive 2002/58/EC, you have the possibility of
exercising your right of objection via automated procedures that use
technical specifications.
You can demand information on whether we process personal data
concerning you. If such processing is carried out, you can demand further
information on this processing, in particular the purposes, categories of
personal data, recipients or the categories of recipients, planned storage
duration etc.
You have a right to correction and/or completion of your data
You can demand the restriction of the processing of your personal data
under certain circumstances: If the processing of your personal data has been
restricted, these data — with the exception of their storage — can only beprocessed with your consent, or for the assertion, exercise or defence of legal
entitlements, or to protect the rights of another natural or legal person, or forreasons of an important public interest on the part of the EU or a member
state.
Under certain circumstances, you can demand the erasure of the personal
data concerning you. If the Controller has made your personal data public andis obliged to erase them, he/she shall, with consideration for the available
technology and implementation costs, take appropriate measures, includingof a technical nature, to inform Controllers, responsible for the dataprocessing and processing the personal data, that you, as data subject, havedemanded that they delete all links to these personal data, or have demanded
the deletion of copies or replications of these personal data.

If you have asserted the right of rectification, erasure or restriction ofprocessing with respect to the Controller, the latter is obliged to inform allrecipients, to whom your personal data have been disclosed, of thisrectification or erasure of the data or of the restriction of processing, unless
this proves to be impossible or involves disproportionate expense. You have aright with respect to the Controller to be informed of these recipients.
You have a right to receive your personal data, provided by you, in a
structured, commonly-used and machine-readable format. You also have aright to insist that these data be transferred directly to another controller,
insofar as this is technically possible. Liberties and rights of other persons
must not be impaired as a result.
You have the right to revoke your data protection declaration of consent at
any time. Revocation of the consent shall not affect the legality of theprocessing, carried out on the basis of the consent, up until the revocation.
Within certain limits, you have the right not to be subjected to a decision,
based exclusively on automated processing — including Profiling — that islegally effective against you or that significantly impairs you in a similarmanner.

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Right to complain to a supervisory body

Notwithstanding any other administrative-law or judicial remedy, you have aright to complain to a supervisory authority, in particular in the member stateof your residence, your place of work or the place of the suspected violation, if
you are of the opinion that the processing of your personal data violates the
GDPR.
The supervisory body with which the complaint has been filed, will inform thecomplainant of the status and the results of the complaint, including thepossibility of a judicial remedy pursuant to Art. 78 GDPR.

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Information in the event of data collection via
third parties

If we collect your personal data via third parties, this can involve the following
categories of personal data: name, contact data as well as further information,for example concerning your responsibilities.If we do not receive these contact
data directly from you, we receive them from the company for which you work
and/or with which we are in contact. This can involve in particular an exhibitoror another cooperation partner with which we exchange services.
The possibility also exists of us receiving your contact data from commercial
agents working for us.

5

Purposes and legal basis of the processinga) If you conclude a contract with us, we process your data for contract
initiation, execution and settlement. This concerns the purchase of tickets aswell as the contractual relationship as exhibitor, if you are acting as a natural
person, for example businessman, in this respect. This also includes thecreation of user accounts on the platforms offered by us, unless a separate
data protection notice on the handling of your data is provided there. The dataprocessing can also be for the purpose of administering your participation inan event or competition.
The legal basis for the handling of your data is Art. 6 (1) sentence 1 lit. b)
GDPR, if this handling concerns the contractual exchange of services with you.
b) We may possibly also process data on you even if you yourself are not acustomer, but rather a contact person of a business or cooperation partner.
In this respect, the legal basis for the handling of your data is Art. 6 (1)sentence 1 lit. f) GDPR.
c) We process your data in order to provide you with the accreditation for thisevent. If you have given your consent during accreditation, your data will be2General Data Protection Noticeused to send you press information. To do so, your data will be stored in our
database even after the event is over.
The legal basis for the handling of your data is Art. 6 (1) sentence 1 lit. b)
GDPR, if this handling concerns the contractual exchange of services with you.
Insofar as you have given your consent to the sending of press information,
Art. 6 (1) sentence 1 lit. a) GDPR is the legal basis for the handling of yourdata. You can revoke such consent at any time with effect for the future.
d) We also process data for other purposes that are in our interests,
specifically in order to:• provide you with product information concerning relevant products andservices.
• carry out measures aimed at improving and developing services andproducts, so as to be able to approach you individually with customised
offers and products.
• carry out market and opinion research, or have this carried out by market
and opinion research institutes. This enables us to obtain an overview of thetransparency and quality of our products, services and communication, andto align or design these in the interests of our customers.
The legal basis for this handling of your data is Art. 6 (1) sentence 1 lit. f)
GDPR, § 7 (3) UWG as well as Art. 6 (1) sentence 1 lit. a) GDPR, provided you
have issued consent. You can revoke any such consent at any time with effectfor the future.
e) As far as your data are collected exclusively for the purpose of traceabilityof new infections with the Coronavirus SARS-CoV-2, the legal basis for thehandling of your data is § 2a CoronaSchVO NRW.

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Justified interest

If we use data within the framework of the above weighing-up of interests, ourjustified interest lies in enabling direct advertising (see Recital 47 GDPR),
provided your privacy-law interests do not outweigh our advertising interestsin each individual case.
If we use data in the context of contract initiation or fulfilment with abusiness or cooperation partner, our interest when handling your data lies inenabling and maintaining a dialogue with the respective business orcooperation partner, typically within the framework of a contractual or otherrelationship. If you act as contact person in this respect — typically in yourfunction as employee of these companies — you typically have no opposinginterest if this interaction with us is part of your work duties.

7

Recipients of your data

If we transfer your data to service providers or group companies outside theEuropean Economic Area (EEA), the transfer will only be made if the third
country has been certified by the EU Commission as having an adequate levelof data protection (Art. 45 (1) GDPR), or given the existence of other adequate
data protection guarantees as defined in Art. 47 GDPR.

9

Duration of the storage of your data

If we have received your data for the processing of the contractual relationshipwith you as ticket purchaser or as natural person, as exhibitor, or for the
purpose of an advertising approach or for the processing of your participationin an event or competition, we shall store your data and shall erase these after
the event or when the contractual relationship with you has ended, when all
reciprocal claims have been fulfilled and if no other statutory retention
obligations or statutory justifying reasons for the storage exist. If you have auser account, your user data will be stored until this user account is deleted.
If we have collected your data solely on the basis of the CoronaSchVO NRW,
these data will be stored or deleted in accordance with the periods resulting
from this regulation.
If you have given us your consent (e. g. to receive information on products andservices or press releases), we will store your data until you revoke yourconsent.
Retention obligations exist in particular under the German Commercial Code
(HGB) and the German Tax Code (AO). If such obligations apply and concern
documents with your data, we shall erase your data upon expiry of thestatutory retention obligations. As a rule therefore ten years from the end of
the year in which the contractual relationship with you has ended.
If we use your data in the context of the contract initiation or fulfilment with abusiness or cooperation partner, we shall store your data and shall erase themas soon as these are no longer required, for example if our relationship withthe business or cooperation partner ends, if you yourself no longer act as
contact person or similar.

10 Necessity of providing your data
The provision of the data by you and the collection of the data by us for theprocessing of the contractual relationship with you as ticket purchaser or as
natural person or as exhibitor, is necessary for conclusion of the contract.
Without the data we cannot conclude a contract with you or provide
invoicable services. This also applies if you wish to create and use a user
account or to be accredited as a media representative.

If and insofar as you have issued us with corresponding consent, we shallforward your data within the limits of this consent.

The same applies in cases in which you wish to be approached by us foradvertising purposes, or wish to participate in events or competitions.

We shall also forward your data to service providers who are bound by
instructions and whose work supports the provision of our services for you, on
our behalf and in accordance with our instructions. These can be IT service
providers, print service providers, call centres if you call in, and similar service
providers. In addition, we pass on your data to third parties if and insofar as
this is necessary to fulfil the contract concluded with you and order processing
is out of the question.

If we collect your data in the context of contract initiation or fulfilment with abusiness or cooperation partner, the provision of the data is typicallynecessary for the contractual relationship with the company for which you
work; we would be typically unable to provide services without the data.

11

Automated decisions in individual cases orProfiling measures

In individual cases we also forward your data to third parties who use the dataon their own responsibility: finance and tax authorities, police andinvestigation authorities (given the existence of a legal basis), official
registration bodies (if forwarding is prescribed by law), insurance companies,
banks and lending institutions (payment processing), market partners,
commercial agents, auditors, lawyers, accountants or similar third parties.

No automated decision making or profiling takes place, neither for thecreation and execution of the contractual relationship with you, nor foradvertising approaches, nor for the processing of your participation in events
or competitions.

8

If you have a user account on one of our platforms and are logged in there, we
evaluate your interests on the basis of the actions you have taken in order tosend you information on products and services tailored to your interests. An
automated decision making process does not take place.

Transfer of data to a third country

The transfer of data to third countries is planned if this is necessary forfulfilment of a contract, or if you issue us with express consent to forward thedata to third parties.

(last amended 15 September 2020)

A list of the subsidiaries, representatives and foreign
representations of Koelnmesse GmbH can be foundhere: https://www.koelnmesse.com/location-and-services/services-worldwide/sales-network/