Formatting Your Paper
for the MT Summit XIX (2023) ConferenceFirst Author
author1@abc.university.country
Second Author
author2@abc.university.country
Department of Science, My University, MyTown, Zip, Country
Third Author
author3@abc.university.country
Department of Science, My University, MyTown, Zip, Country

Abstract
This document contains the instructions for preparing a camera-ready manuscript for the proceedings of the 19th Machine Translation Summit (MT Summit XIX) in 2023. The document
itself conforms to its own specifications and is therefore an example of what your manuscript
should look like. Authors are asked to conform to all the directions reported in this document.

1Credits

This text format is derived from that of the Journal of Evolutionary Computation.1 The instructions in this document are derived from those of the MT Summit 2021, which was the latest in along line of adaptations: MT Summit 2019, MT Summit 2017, MT Summit 2015, MT Summit
2013, EAMT 2011, 2010 and 2009, Coling 2008, ACL-07, Coling/ACL-06, EACL-06, ACL05 and EACL-03. All these were based on the formats of earlier ACL and EACL Conference
proceedings. Those versions were written by several people, including John Chen, Henry S.
Thompson and Donald Walker.

2Introduction

The following formatting instructions are directed to authors of papers accepted for publicationin the proceedings of 19th Machine Translation Summit (MT Summit XIX) in 2023, including the main conference, workshops, posters and demos. See also the conference website foradditional advice and information regarding submission. All authors are required to adhere tothese specifications. Authors are required to submit their papers in PDF (Portable DocumentFormat). Papers are designed to be printed on A4 paper. Authors from countries in whichaccess to word processing systems is limited should contact the appropriate program chair(s) assoon as possible.

3General Instructions

Manuscripts must be in single-column format. The title must be centered at the top of the firstpage. Authors’ names, email addresses and complete mailing addresses must appear below the1Originally written by Darrell Whitley, and only later modified by Marc Schoenauer, especially regarding
the bibliography style.

title, as in the current document. Type single-spaced. Start all pages directly under the topmargin. See the guidelines later regarding formatting the first page.
Unless otherwise specified, the maximum length of a manuscript is 10 (ten) pages, plus unlimited pages for references (see Section 4 for additional information on the maximum numberof pages).
3.1

Electronically-available resources

This description is provided in LATEX2e (mtsummit2023.tex) along with the LATEX2estyle file used to format it (mtsummit2023.sty) and bibliography (B IBTEX) example file(mtsummit2023.bib); and in PDF format (mtsummit2023.pdf). These files are allavailable at the conference website (https://mtsummit2023.scimeeting.cn/en/web/index/). There is also a Microsoft Word document template (mtsummit2023.docx)
available at the same URL. We strongly recommend the use of these style files, which have been
appropriately tailored for the proceedings.
3.2

Format of Electronic Manuscript

For the production of the electronic manuscript you must use Adobe’s Portable Document
Format (PDF). This format can be generated directly from LATEXsource files, using program pdfLATEX, or it can be generated from postscript files. On Unix systems, you can use
ps2pdf for this purpose. Recent versions of Microsoft Windows can produce PDF directly(File>Save As>Save As Type: PDF). Otherwise, you can use Adobe’s Distiller or GSview(File>Convert>pdfwrite); if you have cygwin installed, you can use ps2pdf. Note that someword processing programs generate PDF which may not include all the necessary fonts (esp.
tree diagrams, symbols). When you print or create the PDF file, there is usually an option inyour printer setup to include none, all or just non-standard fonts. Please make sure that youselect the option of including ALL the fonts. Before sending it, test your PDF by printing itfrom a computer different from the one where it was created. Moreover, some word processors
may generate very large postscript / PDF files, where each page is rendered as an image. Suchimages may reproduce poorly. In this case, try alternative ways to obtain the postscript and / orPDF. One way on some systems is to install a driver for a postscript printer, send your document
to the printer specifying “Output to a file”, then convert the file to PDF.
It is of utmost importance to specify the A4 format (21.0 cm x 29.7 cm) / (8.3 in x 11.7in) when formatting the paper. When working with dvips, for instance, one should specify-t a4.
Print-outs of the PDF file on A4 paper should look like the present document, which conforms to the formatting requirements. Note that in order for your paper to print correctly, youshould disable centering and scale-to-fit options on your printer. If you cannot meet the above
requirements about the production of your camera-ready paper, please contact the program
chairs as soon as possible.
3.3

LayoutFormat manuscripts in a single column, in the manner these instructions are formatted. The
exact dimensions for a page on A4 paper are:• Left margin: 3.9 cm (1.54 in)• Right margin: 3.8 cm (1.5 in)• Top margin: 4.5 cm (1.77 in)• Bottom margin: 4.2 cm (1.65 in)• Text width: 13.3 cm (5.25 in)• Text height: 21.0 cm (8.25 in)Pages should not be numbered. In LaTeX, this can be achieved by inserting\pagestyle{empty}
after the \maketitle command.
3.4Fonts

For uniformity, Adobe’s Times Roman font should be used. In LATEX2e this is accomplishedby putting\usepackage{times}\usepackage{latexsym}
in the preamble. If Times Roman is unavailable, use Computer Modern Roman (LATEX2e’sdefault). Note that the latter is about 10% less dense than Adobe’s Times Roman font.
3.5

The First Page

Draw a horizontal line the full width of the text above the title, and another one below the authors’ names and affiliations. Center the title across the top of the page. Authors’ names appear
under the title, one per line, with the author name in boldface, flush to the left and corresponding email flush to the right. Affiliations and mail addresses appear under each corresponding
author name, flush to the left. Do not use footnotes for affiliations. Do not include the paper ID
number assigned during the submission process. Use the single-column format throughout thetext.
Title: Place the title centered at the top of the first page, in a 18-point bold font. Long
titles should be typed on two lines without a blank line intervening. Approximately, put the title
at 3.8 cm (1.5 in) from the top of the page, followed by a blank line, then the authors’ names
in 11-point bold font, and the affiliations in 11-point regular font on the following line. Do notuse only initials for given names (middle initials are allowed). Avoid capitalizing last names.
The affiliation should contain the author’s complete address, and if possible an electronic mailaddress. Leave about 1 cm (0.4 in) between the affiliation and the body of the first page.
Abstract: Type the abstract at the beginning of the first column. The width of the abstract
text should be smaller than the width of the columns for the text in the body of the paper by
about 1 cm (0.4 in) on each side. The word Abstract should be in 9-point bold font above thebody of the abstract, which should be in 9-point font. The abstract should be a concise summaryof the general thesis and conclusions of the paper. It should be no longer than 200 words.
Text: Begin typing the main body of the text immediately after the abstract. Use 10 point
font for text. Indent when starting a new paragraph, except for the first paragraph following
each heading.
3.6SectionsHeadings: Type and label section and subsection headings in the style shown on the present
document. Use numbered sections (Arabic numerals) in order to facilitate cross references.
Number subsections with the section number and the subsection number separated by a dot, in
Arabic numerals. Do not number subsubsections. Use 9-point bold font for subsection headings
and 11-point bold font for section headings.
Citations: Citations within the text appear in parentheses as (Smith, 1974) or, if the author’s name appears in the text itself, as Smith (1974). Citations in parentheses should not beused as linguistic phrases; for example, instead of “(Smith, 1974) argues that . . . ” say “Smith(1974) argues that . . . ”. Treat double authors as in (Dupont and Dupond, 2015), but write asin (Pavarotti et al., 1999) when more than two authors are involved. Append lowercase letters to
the year in cases of ambiguity as in (Jones, 1986a). Collapse multiple citations in parenthesis asin (Smith, 1974; Jones, 1986a) and like this for multiple citations with the same-named author:(Smith, 1974, 1979; Jones, 1986a,b)
References: Gather the full set of references together under the heading References; place
the section before any Appendices, unless they contain references. Arrange the references alphabetically by the first author’s last-name, rather than by order of occurrence in the text, andinvert the first-name and last-name of the first author (only). Provide as complete a citationas possible, using a consistent format, such as the one for North American Opera. Use of fullnames for authors rather than initials is preferred. Use full names for journals and conferences,
not abbreviations (for example “45th Meeting of the Association for Computational Linguistics”, not “ACL07”).
The LATEX2e and apalike BibTEX style files provided roughly fit the American Psychological Association format, allowing regular citations, short citations and multiple citations as
described above.
Appendices: Appendices, if any, directly follow the text and the references (but see above).
Letter them in sequence and provide an informative title: Appendix A. Title of Appendix.
Acknowledgement section should go as a last section immediately before the references.
Do not number the acknowledgement section.
3.7

Footnotes

Footnotes: Put footnotes at the bottom of the page and use 9-point font. They may be numberedor referred to by asterisks or other symbols.2 Footnotes should be separated from the main text
by a line.3
3.8

Copyright

MT Summit 2023 lets copyright stay with the authors and allows for free verbatim distributionof papers for optimal dissemination. A footer with the text
© 2023 The authors. This article is licensed under a Creative Commons Attribution 4.0 International License (CC BY 4.0).
*volume name**. Macau, September 4 – 8, 2023.
(*volume name** will be one of the followings)- Proceedings of Machine Translation Summit XIX, Vol. 1: Research Track- Proceedings of Machine Translation Summit XIX, Vol. 2: User Track- **the name of the workshop proceedings**

will be added to the bottom of all papers when proceedings are edited. If, for some reason, thiscopyright notice is not adequate for your paper, please contact the program chairs as soon aspossible.
3.9Graphics

Illustrations: Place figures, tables, and photographs in the paper near where they are first
discussed, rather than at the end, if possible.
23This is how a footnote should appear.
Note the line separating the footnotes from the text.

Captions: Provide a caption for every illustration; number each one sequentially in theform: “Figure 1. Caption of the Figure.”, “Table 1. Caption of the Table.” Type the captions of
the figures and tables below the body, using 10-point text.

4Length of Submission

Unless otherwise specified, the maximum length is 10 (ten) pages, plus unlimited pages forreferences. The page limit should be observed strictly. All illustrations and appendices mustbe accommodated within these page limits, following the formatting instructions given in thepresent document.

References
Dupont, A. and Dupond, J. (2015). Tintin and Milou vs. Superman. In Proceedings of the First Conference
on Anything, pages 1–9, Gatineau, Canada.
Jones, J. (1986a). My First Book this Year. John Doe.
Jones, J. (1986b). My Second Book this Year. John Doe.
Pavarotti, L., Domingo, P., and Carreras, J. (1999). Si on poussait la chansonette? North American Opera,
23(3):100–110.
Smith, J. (1974). Introduction to Everything. John Doe.
Smith, J. (1979). Conclusion to Everything. John Doe.