Revised May 12, 2021
Application Guidelines for Overseas Residents
October 2021 Enrollment in Doctoral Programs
Degree Programs in Systems and Information Engineering
University of Tsukuba (July Selection Process)1. Number of Students to be Accepted
Doctoral Program in Policy and Planning Sciences
Doctoral Program in Risk and Resilience Engineering
Doctoral Program in Computer Science
Doctoral Program in Intelligent and Mechanical Interaction Systems
Doctoral Program in Engineering Mechanics and Energy

a few students
a few students
a few students
a few students
a few students

2. Eligibility for Admission
The followings are eligible for application to one of the Degree Programs in Systems andInformation Engineering (doctoral programs) from October 2021.
(1) Individuals who have a Master's degree in Japan or who will have one by the end of
September 2021
(2) Individuals who have a specialized degree in Japan or who will have one by the end of
September 2021
(3) Individuals who have received the equivalent of a Master’s degree or a specialized
degree, or expected to receive one, which is awarded by a university outside Japan by
the end of September 2021.
(4) Individuals who are 24 years of age or older as of October 1, 2021, and whose
qualification is recognized as equivalent to a Master's degree or a specialized degree inJapan through the eligibility screening conducted by the University of Tsukuba (Forinquiries regarding qualifications and application for the eligibility screening, pleasecontact us at sysinfo.admission@un.tsukuba.ac.jp).
3. Application Timeline
Date/Deadline

Task

May 18, 2021

Deadline for eligibility screening (for those who fall under thecategory 2-(4))

May 21, 2021

Application fee payment form opens
UT application opens

June 4, 2021

Deadline for payment of 30,000 JPY application fee
Deadline for all application materials

June 28 - July 1, 2021

Oral examination

July 12, 2021

Announcement of acceptance

After July 12, 2021

Successful applicant receives a letter of acceptance and a packet
of admission acceptance packet

August 26, 2021

Deadline for admission procedure

October 1, 2021

Enrollment

Note: All of dates are shown based on Japan Standard Time (JST).

4. Application Documents
Applicants are required to submit the following documents. The forms prescribed by theUniversity of Tsukuba can be downloaded from the website below.
https://www.sie.tsukuba.ac.jp/eng/visitor/exam/entra
If your current name is different from that on the materials you submit (e.g. because ofmarriage), you must also submit proof of your name change (e.g. copy of marriage license).

1

Document(s)Required for:ApplicationForm

All applicants

Instructions
Use Form 1 (a prescribed form).
Important: You must contact a faculty member in theDegree Programs in Systems and Information
Engineering and ask to be your prospective supervisor
before you submit your application.

2

Examination
Admission Slip

All applicants3

Examination
All applicants
Fee PaymentProofDocumentApplicants are required to complete 30,000 JPY
examination fee payment before submitting theapplication. For details about payment procedures andthe required document, see the note below this table.

4Certificate[Expected]
Graduation

Applicants are required to submit a certificate ofgraduation or certificate of expected graduation issued
by a university/educational institution that meets therequirements for admission to the doctoral programs at
the University of Tsukuba.

5Degree
Certificate

Applicants who
graduated froma university
outside Japan

Applicants who completed a Master’s program at auniversity outside Japan are required to submit aMaster’s degree certificate.
(The document must be in English or Japanese. If thedocument is not in English or Japanese, attach atranslation.)

6AcademicTranscript

All applicants

Submit an academic transcript (the official transcript ofacademic record) issued by a university/educational
institution that meets the requirements for admission tothe doctoral programs at the University of Tsukuba. If
any credits were transferred from other school(s),academic transcript(s) issued by the other school(s) isalso required. (All documents must be in English or inJapanese. If the document is not in English or Japanese,attach a translation.)of All applicants

Use Form 2 (a prescribed form).

2Document(s)Required for:

Instructions

7Research Plan

All applicantsState your research plan within 1,000 words in English
on A4 size paper after consulting with your prospective
supervisor. Use Form 3 (a prescribed form) as the cover
page for the research plan.

8

ResearchOutlines

All applicantsState research outlines of your Master’s thesis orequivalent within 2000 words in English. Use Form 4 (aprescribed form) as the cover page for the researchoutlines.

9Other PapersandPublications

All applicantsState bibliographic information (author names, title of thepaper, journal name, volume, number, starting andending pages, publication year) of your major papers
within 300 words in English. Use Form 5 (a prescribedform) as the cover page for the other paper andpublications.

10

Letter ofapproval for
entrance
examination

Student/(1) University students/graduate students who are NOT
Full-time worker expected to graduate/complete by the end of September
2021 must submit a letter of approval allowing them totake the entrance examination, issued by the head of theuniversity or graduate school (or the head of theirdepartment). Any format is acceptable.
(2) Full-time workers at a government agency, school, orcompany must submit a letter of approval allowing themto take the entrance examination, issued by theirsuperior. Any format is acceptable.

Note:
Please Make sure that the 30,000 JPY examination fee has been paid before applying. We do
not accept delays in payment. The examination fee is non-refundable after submission of theapplication documents.
Payment should be made by credit card (VISA, MasterCard, JCB, American Express).
(1) Visit the website e-shiharai.net to make the payment during the designated period.
e-shiharai.net
https://e-shiharai.net/english?schoolcode-OPU5100850000000
Payment period: May 21, 2021 - June 4, 2021 (JST)(2) When the payment is completed, a receipt number will be displayed. Enter this receipt
number in the column named “International Bank Transfer Date or Credit Card
Payment Date” on the information input screen.
(3) Print out the page confirming the successful completion of the payment and submit itwith the application documents.

35. Application Procedure
Applicants are required to send all the application documents to the designated address. Make
sure that all necessary application documents are completed and submitted by the deadline.
Incomplete documents may not be accepted.
(1) Mailing Address
Send all the application documents by international mail or international courier service
to the address below.
Graduate Schools Affairs
Academic Service Office for Systems and Information Engineering Area
University of Tsukuba
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573, JAPAN(2) E-mail address
Send all the application documents (in PDF) via email at the email address below.
sysinfo.admission@un.tsukuba.ac.jp(3) Application deadline:
Application documents must arrive between May 21, 2021 and June 4, 2021 (JST). Any
application documents submitted after the deadline will not be accepted.
6. Oral Examination
The selection will be based on review of the application documents and oral examination.
(1) The oral examination will be conducted between June 28, 2021 and July 1, 2021 (JST),with a video conference system (e.g. Skype), either at one of our overseas offices (exceptfor some offices) or at a university that has an international exchange agreement with theUniversity of Tsukuba. If you live far from these sites, consult with your prospective
supervisor to check if it is feasible to take the oral examination at your office/school/home.
(2) Follow instructions from your prospective supervisor, who will determine the date andlocation of the oral examination.
(3) Each applicant will be asked about his/her research plan and related knowledge and skills.
For the list of overseas offices of the University of Tsukuba, see:
http://www.global.tsukuba.ac.jp/overseas?language=en
For the list of overseas partner universities, see:https://www.tsukuba.ac.jp/en/research/partnerships-overseas/
7. Announcement of AcceptanceAcceptances will be announced on July 12, 2021. An acceptance letter will be sent tosuccessful applicants.
8. Admission Procedures(1) Receipt of admission procedure documents
Successful applicants will receive a packet of admission procedure documents, which

4contains documents to be submitted before the person enrolls. The packet will be sent
after mid-July 2021. Follow the instructions in the documents.
Please note that successful applicants need to notify us in advance atsysinfo.admission@un.tsukuba.ac.jp if they are moving permanently before the dateabove or going away when the documents are expected to be delivered.
(2) Submission of admission procedure documents
The admission procedure documents should be mailed to the university in a designatedenvelope (which is contained in the packet sent from the university) by August 26, 2021.
(3) Admission fee and tuition(i) Admission fee
282,000 JPY (non-refundable)(ii) Tuition for the first year
SemesterAmountFall 2021 (October 2021 – March 2022)

267,900 JPY

Spring 2022 (April 2022 – September 2022)

267,900 JPY

Total amount per year

535,800 JPY

Note: The tuition rates are subject to change. The tuition of subsequent years will be thesame as the first year of enrollment unless the tuition rates are revised.
(4) Document required for full-time workers
Full-time workers need a document or a letter from the employer to prove that the person
is available to complete the program (e.g. an order for a training course, a letter of leave ofabsence or an approval letter).
(5) Document(s) required for non-Japanese students
Foreign students must obtain a Status of Residence suitable for admission to a university
in Japan, in accordance with the Immigration Control and Refugee Recognition Act(Cabinet Order No. 319 of 1951) before beginning admission procedures. Those whowish to enroll in the University of Tsukuba as an international student must obtain a“College Student” Status of Residence.
9. Important information(1) You may not change the desired program from one to another after the submission ofapplication documents.
(2) All documents that are submitted in support of an application cannot be returned to theapplicant.
(3) Your admission may be cancelled if any information in your application turned out to befalse or incorrect, even after the announcement of acceptance.
(4) The University of Tsukuba will use the results of the entrance examination and personal
information in the application documents only for affairs concerning selection, admission
and screening of students for tuition exemption or scholarships offered by the Japan
Student Services Organization.
(5) All of dates in this application guidelines are shown based on Japan Standard Time (JST).

510. Contact
Doctoral Program in Policy and Planning Sciences: entexam_pps@sk.tsukuba.ac.jp
Doctoral Program in Risk and Resilience Engineering: entexam@risk.tsukuba.ac.jp
Doctoral Program in Computer Science: exam@cs.tsukuba.ac.jp
Doctoral Program in Intelligent and Mechanical Interaction Systems:
entexam@imis.tsukuba.ac.jp
Doctoral Program in Engineering Mechanics and Energy: entexam@kz.tsukuba.ac.jp
11. Security Export Control
The University of Tsukuba has established the University of Tsukuba Rules on Security Export
Control in accordance with the Foreign Exchange and Foreign Trade Act, and conducts strict
examinations for acceptance of international students. International applicants who fall under
any of the conditions set out in said regulations may be unable to enter their desired course orprogram.

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