Benefits
Guide
Caring For You—Our Greatest StrengthSouthwest Research Institute’s(SwRI®) benefits program ranks
among those of top private employers.
We are proud of this program andhope that you find this abbreviatedversion of our Benefits Guide a useful
tool for learning more about SwRI.

Leave

PERSONAL LEAVE. Regular full-time
staff members begin to accrue personalleave (vacation) hours immediately upon
employment, beginning with 15 days
(three weeks) per year for employees withless than eleven years of SwRI service,increasing incrementally to 20 days (fourweeks) per year for employees with morethan 15 years of service.
MEDICAL & BEREAVEMENTLEAVE (M&BL). Regular full-time
employees receive 3.08 hours of M&BL
each pay period (10 days per year). Regularpart-time employees accrue M&BL basedon hours actually paid. New employees areadvanced 40 hours of M&BL.
IMMEDIATE FAMILY HOSPITAL &BEREAVEMENT LEAVE. Time off fromwork can be charged to M&BL up to 24
hours for conditions requiring hospitalization of a spouse or domestic partner orminor child. Bereavement leave of up tothree days for funerals may also be granted
when an immediate family member dies.
PARENTAL LEAVE.
Parental leave for birth or adoption may becharged for regular full-time employees for
up to 160 hours during the first 12 months
following the birth or adoption. Regular parttime employees will be granted parental leaveprorated based on scheduled work hours.
HOLIDAYS. Full-time employees receive
eight paid holidays, plus three floating
holidays per year. Part-time employees
receive prorated holiday pay. Employees
who start work after June 30 receive 12hours of floating holiday pay.
MILITARY LEAVE. According to theprovisions of the Uniformed Services
Employment and Reemployment Rights
Act (USERRA) of 1994, SwRI grants leave
to staff members serving in the U.S. Armed
Forces, the Armed Forces Reserves, theNational Guard or the Air National Guard
for military duty and training. Upon
receipt of their military pay stub, regular
employees may request the difference
between military gross pay (pay andallowances) and their regular Institute basepay for up to 15 working days annually,
if their Institute pay is higher than theirmilitary pay.
JURY DUTY. The Institute pays regularemployees their full salary during jury duty.

Health Care

MEDICAL, DENTAL & VISION CARE.
Regular full- and part-time employees
are eligible to participate in the medical, dental and vision care plans. Eligible
dependents include spouse or domestic
partner and dependent children underage 26 who are notin the military.
MEDICAL CARE. SwRI offers two medical plans for most employees. Each plan is
an Exclusive Provider Organization (EPO)
plan that allows in-network services onlyand provides comprehensive medicalbenefits that do not include restrictions forpre-existing conditions. Employees whowork at the Boulder, Colorado, location
also have access to a Health Maintenance
Organization (HMO) plan.
TRICARE SUPPLEMENT. SwRI offers
the TRICARE Supplement Program (TSP)
for military retirees under age 65 andtheir eligible dependents. TSP coordinates
benefits with the TRICARE Plan, thePentagon’s health insurance program, toprovide nearly 100 percent coverage of all
medical costs.
DENTAL CARE. This mandatory program provides employees coverage in aPreferred Provider Organization (PPO)dental plan at no additional cost to theemployee. Routine preventive services
are covered with no deductible or copayment. Dependent dental coverage isoptional and the related premiums arepaid by employees at full cost. Maximum
benefit per year is $2,000 per participant,with an annual deductible of $50. An orthodontia benefit, with a lifetime maximumof $1,500, is provided.
VISION CARE. The Vision care offers
two plan options to select from. Eachcover eye exams (for a small co-payment),
corrective lenses and one set of frames
per participant, up to a maximum dollar
amount annually.
HEALTH CARE REIMBURSEMENTACCOUNT. The Health Care
Reimbursement account allows employees
to be reimbursed for health care expenses
using pre-tax dollars through salary
reduction. Eligible expenses include
prescription co-payments and deductibles,
co-payments and other expenses that are
not covered by medical, dental or visioncare plans.

DEPENDENT CARE
REIMBURSEMENT ACCOUNT. The
Dependent Care Reimbursement Accountoffers pre-tax reimbursement for childcare
expenses, or daycare expenses for elderlyor disabled dependents.

Insurance

BASIC LIFE INSURANCE. All regular
employees have a death benefit that pays
two times base salary, with coverageincreasing as salary increases. Theemployee pays a uniform rate per $1,000of coverage. Employees over age 60 havean irrevocable option to elect one times
base salary.
VOLUNTARY LIFE INSURANCE.
This voluntary benefit program provides
additional insurance coverage of up to$500,000* for the employee, $75,000† for a
spouse and $10,000 for a child.
DEPENDENT LIFE INSURANCE.
This voluntary program provides a death
benefit of $20,000 for a spouse and $10,000
for an eligible dependent child, with theemployee as beneficiary.

BUSINESS TRAVEL ACCIDENT
INSURANCE. This mandatory programprovides an additional $300,000 of insurance protection at no additional cost to theemployee. The benefit is payable when anaccidental death or dismemberment occurs
during travel on Institute business. This
worldwide coverage includes $25,000 fora spouse and $10,000 for each dependent
child traveling with the employee.
ACCIDENTAL DEATH &DISMEMBERMENT INSURANCE.
This mandatory program provides protection from financial hardship associatedwith accidental death or loss of a specified
body part or function at no additional costto the employee. All regular employees
have an accidental death benefit of twotimes base salary, with scheduled amounts
for loss benefits. Both the death and loss
benefits increase with salary increases.
VOLUNTARY ACCIDENTAL DEATH& DISMEMBERMENT INSURANCE.
This voluntary program provides additional protection for the employee, spouseand eligible children. Coverage is available
in $25,000 increments up to $500,000 for
the employee and spouse and 15 percentof the employee’s selected benefit for eacheligible child.
SHORT-TERM INCOMEREPLACEMENT PROGRAM. This
voluntary program provides income
protection to regular employees following
an absence of 14 consecutive days when
under the care of a doctor due to illness,injury, following the birth of a child, or due
to complications from pregnancy. Thesebenefits include a maximum of 60 percent
of base salary as income and the option touse available leave hours up to a maximum of the employee’s regular base pay.
LONG-TERM DISABILITY (LTD)
INSURANCE. LTD insurance benefits
provide income protection to regular
employees unable to work for 90 daysor more as a result of illness or injury.
Approved benefits include a maximum
60 percent of base salary as income (up to$15,000 monthly).
WORKERS’ COMPENSATION
INSURANCE. Employees with a workrelated injury or illness receive weekly
income benefits, payments for medical
treatment and rehabilitation in accordancewith the Texas Workers’ Compensation
Act or other state workers’ compensation
statutory or regulatory provisions.
*Guaranteed issue (GI).
†Amounts over the GI are subject to health questionnaire.

CANCER/SPECIFIED DISEASE
INSURANCE. This voluntary insurance program provides two options forscheduled cash benefits paid directly toparticipants diagnosed with cancer or 32
specified diseases. Cash benefits are provided for diagnosis, chemotherapy, testing,hospitalization and other treatment costs.
CRITICAL ILLNESS PROGRAM. This
voluntary program provides three coveragelevels for a fixed benefit amount whena covered employee, spouse, or child isdiagnosed with cancer, heart attack, strokeor another covered critical illness.
ACCIDENTAL INJURY PROGRAM.
This voluntary program provides threecoverage levels for scheduled benefit
amounts when a covered employee,
spouse or child receives medical services
after a covered accident.
LEGAL CARE PROGRAM. This
voluntary program provides basic
legal services including assistance withcollecting debts, review of real estate
documents, preparation of a simple
will, and many more.

Retirement

RETIREMENT PROGRAM. SwRI has
a very generous retirement programadministered by TIAA, which has astrong nonprofit heritage and exclusively
administers retirement plans for nonprofit
educational and research institutions likeSwRI. Participation is automatic uponregular employment. For more information, visit tiaa.org/swri.
PLAN ENROLLMENT. Regular full-timeor regular part-time employees 18 yearsof age or older are automatically enrolled
in the SwRI Retirement Plan. (Temporaryemployees and student employees underage 18 may participate, but no SwRI contributions are provided.)
CONTRIBUTIONS. SwRI automaticallycontributes 9 percent of the employee’sbase salary up to the Social Security
wage base and 11 percent in excess of theSocial Security wage base. New regular
employees are also automatically enrolled
in the plan for an additional 5 percent
voluntary pre-tax contribution, unlessthey complete an online pay reduction
agreement to contribute more, less or evennothing.
VESTING PERIOD. Employees are 20
percent vested upon two years of service,incrementally increasing to 100 percent
upon six full years of service. If employ­ment terminates prior to 100 percent

vesting, the unvested portion of theaccount is returned to SwRI.
INVESTMENT STRATEGY. All
employee and SwRI contributions areapplied as premiums under individual
contracts issued by TIAA. Employees may
elect to invest in an array of investment
options across a broad range of categories
within the SwRI Retirement Plan.
DISTRIBUTIONS. Generally, plan
contributions and earnings are available
only upon retirement or separation fromthe Institute. However, employee voluntary contributions may be accessed per
the plan IRS regulations under special
circumstances. Upon retirement from theInstitute, many distribution options areavailable including lifetime retirement
income and systematic withdrawals.

Relocation

HOUSE-HUNTING VISIT. A househunting visit allows reimbursement ofactual reasonable expenses, with itemized
receipts, for one visit, not to exceed threenights, to obtain living accommodations.
RELOCATION ALLOWANCE. A relocation allowance provides reimbursement
for mileage, based on current IRS moving
rate, between the new employee’s original location and the assigned SwRI office.
Reimbursement for reasonable costs ofmeals and lodging en route may also beprovided with itemized receipts.
TEMPORARY HOUSING.
Reimbursement for temporary housing
and reasonable costs of meals, withitemized receipts, for a maximum of fivedays, may be provided if permanent
housing is not available upon arrival.
MOVEMENT & STORAGE OF
HOUSEHOLD GOODS. SwRI willcontract with a nationally affiliatedvan line that will contact the appointee
regarding moving arrangements including
packing, crating, insurance, shipping andunloading. SwRI will pay storage charges
for household goods up to 60 days.
MISCELLANEOUS EXPENSES. A
one-time sum of $1,000 minus applicabletaxes will be paid to new, regular, salaried,
full-time employees to help defray miscellaneous expenses.
TAXES. Payments or reimbursements
made to appointees/employees for all
relocation expenses (including, but notlimited to, house-hunting, moving ofhousehold goods, transportation of theappointee/employee and family members, relocation allowances, temporary

accommodations, meals and mileage)
must be included in the employee’s form
W-2 as taxable income in the calendar
year or years in which the payments orreimbursements are reported. After therelocation expenses are reimbursed to theemployee or paid directly to the provider,these amounts will be included in theemployee’s taxable compensation, andapplicable federal, state and local withholding taxes on these relocation expenses
will be deducted from the employee’spay. To mitigate the relocation tax burden, SwRI will increase the employee’s
gross pay by 30 percent of all relocation
expenses included in taxable income forthe applicable pay period. Appointees/
employees should consult their personal
tax advisers for guidance concerning
moving expense taxability reporting.
ELIGIBILITY. New hires must live
outside a 50 mile radius of San Antonio tobe eligible. This includes house hunting,relocation allowance, temp housing, andmovement and storage of household goods.

Additional Benefits

EDUCATIONAL ADVANCEMENT.
SwRI offers up to 100 percent tuition
reimbursement for regular employees
who wish to pursue higher education
at an accredited university or college.
TRAINING & DEVELOPMENT. The
SwRI Employee Development Office helps
staff members meet their overall goals andobjectives through learning, development
and training programs. The Institute offers
in-house and vendor provided classroom
and online training in a variety of personal, professional and technical areas.
LIBRARY. The SwRI Library provides
staff with dynamic and accessible information resources, professional learning
experiences, and scholarly services. The
library’s collection consists of an extensive
print collection, cutting-edge online litererature, and a special collection of historicscientific works dating from the 16th-20thcentury. The library is an affiliate memberof the TexShare resource sharing program,and a partner in interlibrary loan withlibraries nationwide. Online access toresources are available 24/7 to onsite andremote staff..
MEDICAL CLINIC. From minor
illnesses to on-the-job injuries, theMedical Clinic offers a wide range ofservices Monday through Friday at SwRI
headquarters in San Antonio. A team ofregistered nurses provide medicalattention and treatment. A part-timeonsite physician provides care andtreatment for acute illnesses and nonwork-related injuries.
WELLNESS EVALUATION. SwRI has
engaged a national program to provide
an annual wellness evaluation for eligible
employees and their spouses. The program
is focused on providing staff with information that may lead to their improved healthand well-being. The evaluation includes
blood work, vital signs, one-on-one accessto a UnitedHealthcare Health Coach and afull report of exam results. The evaluation
fee is covered for all eligible employees
and for spouses covered under an SwRI
medical plan.
WORK-LIFE/WELLNESS. Seminars
and special events provide information
to balance life in a healthy way. Events
include a yearly health fair and wellness
seminars on topics ranging from elder careto daily nutrition.
EMPLOYEE ASSISTANCE PROGRAM.
Confidential counseling and/or referral
services are available to Institute employees, their families, and any household
members. Other resources are available tohelp balance work with life and increase
health and wellbeing.
EMPLOYEE PURCHASE PROGRAM.
Institute employees can take advantageof employee purchase programs forautomobiles and trucks, computers andwireless agreements.
DINING SERVICES. Slick Café locatedat SwRI headquarters offers breakfast andlunch. Catering is available on the SwRI
grounds and for special events held atthe Café. Two private dining rooms andan executive dining room are available
for meetings and special events. Also
available at the Slick Café is a 24 hr Micro
Market open to employees, offering freshly
prepared salads, sandwiches, snacks,drinks and Starbucks coffee.
TRAVEL OFFICE. The travel office at
SwRI headquarters offers full service forbusiness travel to staff members. Travel

arrangements for relocating employees
and candidates invited for employment
interviews are made by the travel staff.
Employees are covered under a travelassistance program, which provides emergency help for employees traveling internationally and within the United States.
Corporate credit cards may be available toemployees who travel frequently to help
expedite the payment of business-related
travel expenses.
CREDIT UNION. The Southwest
Research Center Federal Credit Union
offers a full suite of banking services to
employees, retirees and family membersthat include savings, checking and money
market accounts, debit cards, safe deposit
boxes, share certificates, new/used vehicle
financing, Mastercards and mortgage
lending. Plus, online services such as
bill pay, ACH transmissions and mobilebanking. For more information, visit
swrcfcu.com.
EMPLOYEE RETIREMENT & SERVICEAWARDS PLAN. The retirement andservice award plans honor employees
for their service to the Institute. Serviceawards are given twice a year by theInstitute president at the San Antonio
location or by Division management at
off-site locations, recognizing employees
for service in increments of five years.
ANNUAL GIFT CARD. SwRI employees
receive a gift card every year in December
to brighten the holiday season.
FITNESS CENTER. Located at theSan Antonio headquarters, the SwRI
Fitness Center offers a weight room,
exercise classes, cardio equipment,showers, and dressing areas at no cost for
all employees and their spouses.

Research Recreation
AssociationMEMBERSHIP. SwRI employees aremembers of the Research Recreation
Association (RRA), a managementsupported, nonprofit, volunteer andemployee-run association designed toprovide social, athletic, wellness, educational and special-interest activities. All
employees are invited to join an RRA committee to plan and carry out events andactivities, or to volunteer for an activity orevent.
CLUBS. Active clubs include on-site
gardening, Slick Talkers (Toastmasters),
table tennis, culinary, crafters, makers, andmany more.
SPECIAL EVENTS. Throughout theyear, the RRA supports a number of special
events, including children’s holiday parties
and family gatherings. Special events areannounced to the staff through newsletters,
emails, Globalpost and posted flyers.
COMMUNITY EVENTS. SwRI, withthe help of the RRA, participates in a
number of community outreach activities
throughout the year. Some activities
include sorting food at the San Antonio
Food Bank, delivering for Meals onWheels, supporting a corporate Big
Brother, Big Sister program, hosting amonthly blood drive and holding annual
school supply and toy drives.
INTRAMURAL SPORTS. Institutesports fields include lighted softballand soccer fields, basketball/pickleball/volleyball courts, and a jogging track. The
RRA-organized intramural activities have asmall participation fee.
HAPPY TIMES NEWSLETTER. A
monthly newsletter is published featuring RRA news about upcoming and past
events, clubs, merchandise and discounts.
Employees may submit free classified ads
for publication in the newsletter.
EMPLOYEE DISCOUNTS& SERVICES. The RRA website hosts
many discounts provided by local
vendors including restaurants, carservices, home repair, health services,
A/C services and more.
RRA STORE & MORE. SwRI logo
merchandise for men and women andother gift items are available at the RRA
store located at the SwRI Fitness Center.

An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disabled/VeteranCommitted to Diversity in the Workplace

JCN271383 01-24

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