Part One A Housing Guide

10. Procedures When Vacating the Apartment

When you leave, please ensure you carry out all of the following procedures.
Please make sure to follow all of these procedures.
(1) Notification of Vacating the Apartment and Rent Calculationof Rental Housing Contract Notification Form” to either the Administration Service Office or theAdministration Contact at least 14 days before your date of departure.
The date of dissolution of rental housing contract shall be 14 days after the submission of theabove notification. Even if you move out earlier than the dissolution date, you will responsible
for payment of rent up until the dissolution date.
Please note that you cannot retract your notification to terminate the contract after it has beensubmitted, as the next tenant's application will already be underway. Accordingly, please giveyourself sufficient time when deciding when you will move out.
When you vacate the apartment in the middle of the month, your rent payment for the part ofthat month shall be calculated on aprorated daily basis.

(2) Repair Cost Assessment
After submitting a written intent to vacate, UR representative will call you to check for damages andwear. They will conduct an inspection to confirm damage and marking that has occurred during yourperiod of residence, and based on this, will decide repair costs to be borne by you.
For details, see pages 50 and 51.

(3) Returning Keys
The keys to your residence given to you upon
renting are lent to you along with the housing. Whenyou vacate the apartment, please return all thesekeys to either the Administration Service Office or
the Administration Contact. If you have lost any ofthese keys, then you will be required to change thecylinder on the lock at your expense.

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10.Restrictions
Proceduresand
When
Vacating
the Apartment
8.
Important
PointsWhen you wish to terminate your lease and vacate your apartment, please submit a “Dissolution

545

(4) Removing Your Belongings

48

When you vacate the apartment, please remember to remove water purifiers, post box locks andother belongings. In addition, in the case of a house with a yard, please do not forget to remove

8.
Important
Points10.Restrictions
Proceduresand
When
Vacating
the Apartment

items you installed, flowers and plants you planted, plants that grow naturally before moving in,anything not there when you moved in.

(5) Reimbursement of Your Deposit
Your deposit will be returned to you minus the last month's prorated rent, maintenance fees, andadministration fee for return of deposit (including payment of any rent in arrears).
If the calculated amount of your costs exceeds your deposit, you will be required to pay thedifference.

(6) Calculation of Electricity, Gas, and Water Charges
Please inform to all suppliers of public utilities,
including electricity, telephone, gas, water, andInternet (limited to services for UR rental housing)of your vacating the apartment several days before
you leave, and calculate the amount due up to thedate you leave.
Also, please be sure to settle any delivery costs fornewspapers, etc.

(7) Garbage Disposal when Leaving
On departure, people produce a lot of over-sized garbage. Please dispose of this yourself, anddo not include it with other household garbage.

(8) Otherl Please make sure you submit notification of moving and other necessary documentation to
the municipal authorities. The municipal authorities at your next residence will require proofof this for resident registration.
l Submit a change of address form at your local post office (forms available there). This enables
the post office to forward your mail to you at your new address. However, the post office will
only do this for a period of one year from your moving.
l For residents that have apartment-house insurance, consult your insurance company or agent,and then follow the specified procedures to change apartments or cancel your contract.