Part One A Housing Guide

8. Notification and Applications to UR

Main Items for Applications(1) Applying for Postponement of Residency
When you are unable to move in within one month from the permitted date of occupancy
specified by UR, please submit a notification for postponement of occupancy to the administration
service office, the Residence Center or other management facilities in advance.
◎ Please be aware that if you fail to do this, UR will consider that you no longer wish to take up
residency, and will cancel your contract.

(2) Application for Remodeling of Your Apartment
There is the regulation for remodeling in order to preserve your apartment and the fine views of
the apartment complex.
Rearranging furniture and connecting a television is not considered remodeling. However, priorapproval is required for any renovation or construction work, such as opening a sleeve in the wallto install an air conditioner.

u Remodeling Procedure u
Before remodeling, the following procedures are required. To see if the type of remodeling applies
to any item in the following table, please check “Remodeling Item” (refer to page 36 and 37).
First, you are required to submit the “Application for approval of Remodel,
and necessary documents (drawings, pamphlets, etc. that show the details
Remodelingof the remodeling). These are examined by the Residence Center based on
the regulation set by UR, and if there are no problems, we will give approval.
First, you are required to submit the “Notice for Simple Remodeling” andSimple Remodeling necessary documents (drawings, pamphlets, etc. that show the details of
the remodeling). We check the content and accept.

u Remodeling Criteria u
UR has defined the work specifications (materials, specifications, construction methods, etc.) thatcan be approved or accepted. Please contact a management service office or the Residence Center.

u Obligation to Restore the Apartment to Original Condition u
In principle, you are required to pay any fees for restoring the apartment to its original condition when you
move out, if UR has approved or accepted remodeling.
However, with regards to the items from which UR has exempted you the obligation to restore the original
condition as stipulated in “Remodeling Item” (refer to page 36 and 37), if the materials used, specifications,and construction methods conform to the specifications set by UR, the obligation of restoration is waived.
Even if the obligation of restoration is exempted, if there is staining or damage to a remodeled part when
you move out, you will be responsible for the cost of compensatory damages. In the case of a house with ayard, restoration also applies to the yard. In addition to remodeled parts for which you received approval, if
there are naturally growing trees and other items remaining that were not part of the remodeling (including
flowers and vegetables, etc.) or there is dirt or damage, you will be responsible for costs associated withremoval or restoration.

35
5
8. Notification and Applications to UR

So that you can fully enjoy livingin the apartment complex, and toensure its smooth running, there
is a system for notification andapplications.

notification
applications

Remodeling Item

36

Item
1. Use of nails

8. Notification and Applications to UR
Construction
Equipment

1) Woodworks2) Concrete portions (Including base plywood to prevent fallingfurniture)
2. Boring multipurpose sleeve holes
3. Finishing carpentry works and the like
4. Finishing floors
1) Replacing Tatami mats2) Replacing tatami mats with wooden flooring
3) Installation of flooring over existing floor
4) Changing the floor material5) Laying a floor sheet on the front door space
6) Waterproof coating on the deck floor
7) Increasing tiles on the bathroom floor (the space for washing bodyin a typical Japanese style bathroom)8) Installation of vinyl flooring to bath/shower9) Eliminating difference in level on the bathroom floor (raising thefloor level)10) Eliminating difference in level on the restroom (raising the floor level)
5. Finishing walls
1) Repapering the walls2) Laying tiles
3) Painting the walls
4) Paneling for kitchen wall
6. Finishing ceilings
1) Changing the specifications of vermiculite ceilings
2) Changing the specification of non-vermiculite ceilings
3) Renovating the bathroom ceiling (installing a double-ceilings)
7. Fittings
1) Replacing the lock of the front door with a cylinder-lock2) Adding an auxiliary lock to the front door
3) Replacing the current front door knob to a lever type door knob
4) Install a door guard to the front door
5) Replacing the sliding doors of the kitchen and dining room6) Installing a folding door in the bathroom7) Repapering the Fusuma sliding doors
8) Changing the Fusuma materials
9) Putting screens in the windows
8. Others1) Installation of curtain rail2) Installing safety handrails inside the apartment
3) Integrating the kitchen, dining and a Japanese room4) Changing the Japanese traditional closet to a Nishi-style closet
5) Installation/replacement of wall cupboard
6) Replacement of sink7) Installation of indoor clothes rack8) Installation of stone block with resin cover in the bath/shower sink
1. Replacing wat er (1) Changing a faucet with separate hot and cold handles to a
cocks and the likesingle-lever faucet(2) Installing a branched (two-outlet tap) faucet for a washingmachine and a dish washer-dryer(3) Others
2. Replacing the toilet bowl (if you want to install different model toilet bowl from the originallyinstalled one)
Heater toilet seat if there is an outlet
3. Installing a
multifunctional toilet
seat (warm water
Multifunctional toilet seat other than the above *7
cleaning toilet seat/heater toilet seat) *6

Obligation to
restore to original
condition
Exempt *1

Procedures
Simple Unnecessary
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Exempt *4
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ExemptExemptPart One A Housing Guide

Item

Electricity

7. Increasing outlet(s) in the living room

100V

200V
Wider switch / delay timer-equipped
8. Replacing switches (larger switches)
Other
9. Increasing TV terminals and telephone outlets (plug-in phone jack type)
If items such as a dedicated wire
are installed
10. Installing an emergency report system
If items such as a dedicated wire
are not installed
Entrance light
11. R eplacing lighting fixtures with motion
sensor lighting fixtures
Other
*1
*2

ExemptProcedures
SimpleRemodeling remodeling Unnecessary

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ExemptYes
Exempt *11
Yes
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ExemptYesA length to embed nails shall not exceed two third (2/3) of the thickness of the material nor exceed 30 mm.
Locks to be replaced shall be limited to those which do not need extra cut or boring on the front door fixtures including thedoor frame. Of them, if you use a lock considered compatible with the front door by UR, you will not be charged for such
replacement.
*3 This change will be done only for a Nishi style room with such Japanese style closet, or for a Japanese style living roomof which Tatami mat floor will be simultaneously changed to a wooden floor (to a Nishi style room) as set forth in Paragraph 4 (2).
*4 Exemptions will only be made for installations in the washroom/undressing room, toilet, kitchen.
*5 Of works to install a branched faucet for a laundry machine and/or a dishwasher/dryer, or otherwise to replace a handle type
faucet to a single lever one, you will be exempted from charges for replacement with a faucet with water hammer protection
and a check valve function.
*6 If AC, drop-in range, and warm water washing toilet seats are found to be different than designated specifications, reinstallthem to match designated specifications.
*7 If there is no outlet in the restroom, UR will install an outlet at its expense after you approve the improvements (Note that
this improvement is limited to restrooms having a Nishi style toilet bowl. Also note that there are some apartment buildings
which we can not install such outlet).
*8 If there is automatic fire alarm equipment or it is connected to common area equipment, a remodeling application cannot be
made.
*9 Only in the case of an air conditioner outlet (15A 100V) that is not a dedicated circuit installed in the room, UR will coverreplacement a dedicated circuit for an air conditioner outlet (15/20A 100V) in response to requests for air conditioner
installation.
*10 Air conditioner sleeves apply for rooms where an external fan unit can be installed (the expense for some of the equipment
sleeve (for FF heater) is covered by UR).
*11 When replacing with delay timer-equipped switches, you will not be charged for the switches for exhaust fans in the toilet andthe bathroom.

537
8. Notification and Applications to UR

Equipment

4. Replacing the wash stand to a bathroom vanity (a shampoo basin type is also acceptable unless thewashing machine's water faucet is branched from a wash basin.)
5. Installing a water boiler
6. Installing a waterwhich is attachable to the end of a faucet and does not need any
cleanerother additional
Otherswhich is attachable to the end of a faucet and does not need any
7. Installing aother additional
dishwasher-dryer
Others
8. Installing drop-in range (including replacing range base) *6
9. Installing a range-hood type hot water heater
1. Installing an amateur radio antenna (if it is installed on the mid-to-high rise housing.)
2. Installing a BS/CS parabola antenna for BS and CS (if it is installed on the mid-to-high rise
housing.)
3. Installing or replacing (1) Without a TV monitor
an intercom with a(2) With a TV monitor including an emergency push button
TV monitor *8(3) With a TV monitor other than above
4. Changing capacitanceIf there is a
dedicated circuit Air conditioning unit (installed internal unit, external fanoutlet, sleeve or
and piping)metal fixtures *9
Air conditioning unit (installed internal unit, external
5. Installing
fan and piping)a room air
conditioner
If there is no
Installation of a dedicated circuit outlet, sleeve and*6
dedicated circuit metal fixtures if there is space to install an external fanoutlet, sleeve orunit (for separate type air-conditioners).*10
metal fixtures
Installation of a dedicated circuit outlet if there is nospace to install an external fan unit (for window typeair-conditioners).
6. Change to 200V dedicated circuit outlet

Obligation to
restore to original
condition

u Points to note when conducting remodeling u

38

Please note that work such as extensions, remodeling of common areas, and modifications topartitions is not permitted.
However, if you wish to make large scale alterations, will need to submit a plan for inspection, so(3) Transfer of Lease Applicationsib
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within 3 degrees of marriage relationship. Restrictions apply as to who can take over the lease,and these may vary according to certain criteria, such as the reason for application, period ofresidence of the applicant, and date of taking up residence of the applicant in relation to when
the lease was signed. For further details, please inquire at the administration service office or
Residence Center or other management facilities.
However, please be aware that if the apartment is inhabited while the leaseholder is absent, thismay be considered unauthorized subletting, and the UR may dissolve the lease.
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8. Notification and Applications to UR

please consult at Residence Center or other management facilities as soon as possible.

Main Items for Notification(1) Change of Name Notification
If the leaseholder should change their name because of marriage, adoption, etc., they should
immediately submit notification to that effect to either the administration service office or theadministration contact. Failure to do so can lead to confusion in contacting the leaseholder and inaccepting rent payments.

(2) Notification of Absence
Should all members of your family be absent for more than one month (for example overseas
travel or business), then please ensure you notify the administration ser vice of fice or theadministration contact in advance.
Please be aware that failure to give such notification may lead to UR considering the apartment
vacant and dissolving the contract.
In addition, depending on the content of your notification, you may be asked to arrange acaretaker for your apartment.

Part One A Housing Guide(3) Notification of Caretaker
When all members of the family are going to be absent for more than one year, thereby leaving theapartment vacant (for example, on a short-term transfer), you can assign somebody to be a caretaker.
A caretaker may stay for up to one year, and in unavoidable circumstances, this can be extended
another 6 months. This extension is limited to one time only. However, this system is not intended
to be an alternative to either subletting, or changing or transference of the lease, and the rent still
has to be paid by the leaseholder.

(4) Notification of Cohabitation
When you wish to have a family member move in, who was not listed as cohabiting when you first
took up residence, you need to submit notification in advance to the administration service office or
the administration contact.
Permitted cohabitants are limited to relations, (spouse, within 6 degrees of blood relationship, within
3 degrees of marriage relationship). In no instance shall cohabitation by friends or acquaintances beallowed.
Also, when your cohabitant vacates the apartment, please submit a "Notification of Change of Family."(5) Notification of Change of Details on the Resident's Register
In general, we ask that every 5 years you update the resident’s registration that you completed uponmoving in. However, if there is a change in emergency contact details, etc., please be sure to notify theadministration service office or the administration contact promptly. For your emergency contact details,
please describe the names of people we can easily contact or the names of those who live close to you.
◎ In households which are empty a lot of the time, such as where both people work, please
ensure that the administration ser vice of fice or administration contact have up-to-dateemergency or work contact details. Without this information, it may be difficult to contact you
in the case of fires, floods or accidents.

(6) Eligibility Confirmation (for elderly residents eligible for Quality Rental Housings for the Elderly)
For residents living in Quality Rental Housing for the Elderly, Healthy Life Support Housing,High-Quality Regional Rental Housing for Household Raising Children, or rental housing offeredunder the Program to Promote Close Living of Family Members, UR shall in principle confirm
residents’ eligibility for reduced rent every year once they have moved in. Based on notificationfrom UR, we ask that all residents submit documents showing their income for the previous
year, aswell as a copy of their certificate of residence. Once their eligibility has been confirmed,
residents will pay reduced rent. Any resident found ineligible will have to pay the rent specified
in his or her rental housing contract starting the following year.
All notifications and applications are to be submitted to the Administration Service Office or
the Residence Center or other management facilities which have the appropriate forms.

8. Notification and Applications to UR

To do this, you need to notify the administration service office or the administration contact.

539