Privacy Policy
Okayama Prefectural International Foundation (hereinafter referred to as the “OPIEF”)
shall recognize that personal information is an important asset in completing our givenduties. In handling such personal information, we shall strive to perform the appropriate
management measures based on “Privacy Protection Regulation of Okayama PrefecturalInternational Exchange Foundation”

1. Acquisition of Personal Information
When collecting a client’s personal information, OPIEF shall clarify the purpose forhandling the personal information, under the client’s consent before processing theinformation necessary for providing services.

2. Use of Personal Information and Application
OPIEF shall not use or provide personal information to any third party without theconsent of the individual to whom the information belongs to, unless permissible bylaw. The provision and use of this information should be within the scope of theintended purpose of use, as stated below.
1. To provide administrative information, room reservation services, inquiries, regarding
room rates, availability and facility guidelines that promote the use of facilities ate
Okayama International Center.
2. To conduct surveys on improving our service.
3. To make notifications for event information.
4. To confirm registration for volunteer opportunities and human resource planning.
5. To mail our quarterly Membership Magazine.
6. Other related business relevant to OPIEF.

3. Management of Personal Information
The personal information that OPIEF shall handle may include:
the client’s name, mailing and/or home address, phone number (include mobile phone),email address, age, gender, business information (name, address, telephone number),qualifications and licenses, or other forms of identification (information that identifies
the client personally, such as national identification number).

4. Security Management Measures
In order to prevent from unauthorized access to personal data, falsification, loss ordestruction, leakage, etc. of personal information, OPIEF shall implements appropriatetechnical safety management measures as necessary.

5. Protection of Personal Information by Officers
The OPIEF shall assign a manager to oversee the protection and management ofpersonal information appropriately.

6. Disclosure and Correction of Information
When a client makes a request for the deletion, changes in the restriction of subjects,
correction, and disclosure of personal information, OPIEF shall make efforts to makerequested changes as soon as reasonably possibly.
Please contact the following support line below for further assistance.

7. Complaints
OPIEF is committed to resolving any complaints about the collection or handling of ourclients’ personal information. Please call the following support line for furtherassistance.
Establishment Date: April 1, 2006
Last Reviewed Date: April 1, 2012
Head Director, Okayama Prefectural International Exchange Foundation

Contact information
Contact

Okayama Prefectural International Exchange Foundation General Affairs Division

Address

Zip 700-0026 Kita-ku, Okayama city 2-2-1, Hokancho.

TEL086-256-2000

FAX086-256-2226

Reception Hour

9:00-17:30