2024
Graduate School
International
Doctoral Program
Application Guidelines

Graduate School of Science and Engineering
Aoyama Gakuin University
For detailed information on the Graduate School of Science and Engineeringand its entrance examination,please visit the official website of Aoyama Gakuin University (http://www.aoyama.ac.jp/en/)

The Educational Policy of Aoyama Gakuin
Aoyama Gakuin has as its aim
education based upon the Christian faithand as its purpose the building up of persons
who live in sincerity before God,
who seek for truth with humility,
and who actively take responsibility
for all people and for society
in a spirit of love and service.

The Mission of Aoyama Gakuin University
Aoyama Gakuin University is an educational and research institution
based on the Educational Policy of Aoyama Gakuin which is to serve
God and persons, contributing to society as the Salt of the Earth andLight of the World.
Our institution nurtures persons who, with a sound understanding basedon global perspectives, possess the wisdom and strength with which todiscover and solve issues personally. This is achieved through a wide
range of barrier free academic research that pursues service andcommitment to humanity.
With respect for one another and the traditions of our institution,
all faculty members, personnel and students are making an effort
towards the creation of a university that is able to respond to theneeds of its era.

1Program Overview[1] Time and Year of Entrance
The admission will be in October 2024.
*Orientation and classes begin in mid-September, so if accepted, you should arrive in Japan in early
September.

[2] Duration
The duration of the Doctoral program will be three years of full-time study.

[3] Awarded Degree
Graduate Students may pursue studies leading to any of the following degrees:
Doctor of Science
Doctor of Engineering[4] Course Details
The Graduate School of Science and Engineering consists of one department, the Department of
Science and Engineering, which includes the following eight Courses.

(1)Fundamental Science Course: Not accepting applications
Focusing in particular on mathematical science, materials science, solid-state physics, astrophysics,
and atomic, molecular, and plasma physics, the course is planned to serve students with a broad
spectrum of interests and objectives in the natural science. Also, the course is extending to new fields
such as complex systems, strongly correlated quantum systems, physics of friction, earthquake, etc.
The specialty studies cultivate the students’ ability to build models for a range of issues and solve
problems.

(2)Chemistry Course:
The course consists of three fields: physical chemistry, organic chemistry and inorganic analyticalchemistry. Focusing on a wide range of molecular systems that include individual molecules andtissues showing organic functions and many other functions, the course bases its studies on the
primary viewpoint of chemistry and broadens and deepens the students’ knowledge of chemistry.

(3)Materials Science Course:
Focusing on the creation of substances with new functions, the course provides comprehensive
studies concerning material design, device manufacture and other applications. Based on material
physics, solid-state chemistry, materials science, thin-film engineering, electrical engineering and3other fields, the course trains future leaders of most advanced materials science who are wellinformed on a broad range of issues.

(4)Biological Science Course: Not accepting applications
The rapid progress in biological science is not only expanding new frontiers of science andtechnology, but also beginning to influence the human society. The aim of the Biological Science
Course is to provide students with fundamental knowledge of molecular biology as a common basis
to work in this wide field and to develop abilities to plan and carry out research on their own by
joining the ongoing research on the structure, function and regulation of the biological molecules.
Taking advantage of being a member of The Graduate School of Science and Engineering, we also
encourage students to take part in the technical advancements in this field.

(5)Electrical Engineering and Electronics Course:
A broad range of laboratories, including circuit systems, communication theory, and materials accept
graduate students. With the aim of establishing themselves as engineers and researchers, the students
are focused on fields that support the foundation of modern societies and include energies,
measurement / control, information / communications, electronic devices, materials and any related
fields. Emphasis is placed on directed research and, in the process; we endeavor to provide students
with the ability to think independently make discoveries and solve problems. Students advancing to
the course need clear study goals to establish themselves as engineers and researchers.

(6)Mechanical Engineering Course: Not accepting applications
This course trains engineers and researchers who will contribute to the sustainable development of
humanity by creating instruments and systems with superior performance. In other words, students
base their studies on a broad range of viewpoints, such as energy, environment, safety and ethics, while
deepening their understanding of shapes, mechanisms, and the dynamic actions of materials.
Combining a range of factors, such as machines and intelligence, the course enables students to acquire
advanced skills in information processing, measurement and analysis. The research and guidance
foster comprehensive skills in the students, enabling them to identify and solve problems.

(7)Intelligence and Information Course:
Education and research in the Intelligence and Information Course covers a wide range of computerand information related topics including human-computer interaction, natural language
understanding, big data, computer vision, robotics, wearable devices, and network and web
technology. The goal is to learn to create and master new technologies as well as to understand theirrole in human society.
4(8)Management Technology Course:
The course teaches advanced management technologies applied in production systems, supply chain,business management, environmental management, quality management, and other related areas. By
conceptualizing those technologies, the course emphasizes advanced data analysis, system modeling,
and optimization techniques. The course enables students to acquire deep understanding the essenceof advanced Japanese management systems, such as production systems, total quality management.

How to Apply[1] Requirements for Application
Students who will apply and be accepted to the Graduate School International Doctoral Program
can graduate from the Program by taking English courses conducted in English only.

Students with the following circumstances are eligible:
1. Those whom have obtained a Master’s degree or professional degree, or those whom are expected
to receive one by August 2024.
*Students who are expected to graduate from AGU's Graduate School International Master's Programin September 2024 may also apply.

2. Those whom obtained a degree equivalent to a Master's degree or professional degree outside
Japan or those whom are expected to receive one by August 2024.
3. Those designated by the Minister of Education, Culture, Sports, Science and Technology (MEXT).
4. Those who completed the course designated by the Minister of Education, Culture, Sports,
Science and Technology and received a degree equivalent to a Master's degree or professional
degree at an educational facility in Japan positioned in a foreign school education system as
having graduated from a course at a graduate school outside Japan and are expected to receive
one by August, 2024.
5. Those who take and pass the examination administered by the Ministry of Education, Culture,
Sports, Science and Technology (MEXT) proving that they have an academic ability equal to or
greater than those who have a Master's degree.
6.Those who prove they have an academic ability equal to or greater than those who have Master's
degree or professional degree by taking the individual examination for entrance eligibility at
Aoyama Gakuin University and who are aged 24 years or older by the time of entrance.

In regards to point 6 for entrance examination, either of the following requirements must be met.
①Those who have at least 2 years of experience in the field of science and technology anddemonstrate sufficient achievement after graduating from a university or completing a 16 years5

of education at accredited educational institutions outside of Japan.
②Those who have a research achievement which has demonstrated to have a value equal to or
greater than that of a Master's thesis through books, academic papers, academic lectures,
academic reports or patents.

Applicants should contact the research advisor to discuss his/her research plan, prior to the submissionof application documents. (*1)

If the email address of the desired research advisor is not on the

Aoyama Gakuin University website, please contact us via email (in-rikou@aoyamagakuin.jp).
Applicants are required to acquire or renew their status of residence as “Student【留学】” which isdefined in the Immigration Control and Refugee Recognition Act.

(*1) Please refer to the list of faculty members from here. For the email address of each professor,
please contact us via email (in-rikou@aoyamagakuin.jp)[2] Departments and Courses Accepting Applications, Number of Applicants Accepted, andScreening Process
The screening of applicants is based on the examination (application documents, and oral). Only
those who pass the examinations and who have completed the entrance procedure are allowed toenter the Graduate School.

Admission

CourseQuota

Screening Process

Chemistry
Materials Science
Electrical Engineering and Electronics

A few

Oral interview onsite in-person or
via a phone,or video callIntelligence and Information
Management Technology[3] Admission Schedule
Application Period*1

April 15, 2024 – April 26, 2024

Oral interview via a phone or on video system*2

Notification of Examination Results

May 7, 2024 – May 12, 2024
May 24, 2024

Enrollment Confirmation/Tuition Fee

June 30, 2024

Payment Deadline*1
Entrance*3

October, 20246

(*1) The application must be sent by International Registered Mail, and must arrive no later than thelast day of the application deadline.
(*2) The examination results will be posted on the official website of the Aoyama Gakuin University(https://www.aoyama.ac.jp/en/admission/admission_for_full_time_international_students.html).

Inaddition, admission documents will be sent by EMS.
(*3) Official admission is in October, but classes and various orientations begin in mid-September, so
students must arrive in Japan in early September.

[4] Application Documents
The following is the list of documents that need to be submitted when filing an application (onecopy each). All documents must be in English or Japanese, or must be accompanied by a translation
into English or Japanese checked and authorized by a public organization.

1. Application for 2024 International Doctoral Program form

A international student application form for admission to the Graduate School of Aoyama Gakuin
University (The form is specified by the University and must be filled in by the applicant.)
For the signature of the potential research advisor, if you cannot, please leave it blank.
2. Photograph

A photograph of the applicant, including the upper part of the body, without a cap or hat,backgroundless, color, 4 cm high x 3 cm wide, taken no more than three months prior to theapplication, to be pasted on the application form.
3. Certificate of Graduation (original only)*not required for AGU graduates.

A certificate of graduation or completion or a certificate of expected graduation or completion of thelast school the applicant attended or is currently attending. Note: Submission of a certificate of
expected graduation or completion must be followed by a certificate of graduation or completion
after the applicant graduates.
4. Academic Transcript (original only)

An academic Transcript from the last school from which the applicant graduated or is currently
enrolled (must be either in English or Japanese).
5. Letter of Recommendation *not required for AGU graduates.

Form specified by the University. One person is necessary, two persons are preferable.(*1)
6. Copy of Passport and Resident card

Copy of passport and Resident card (photo page)
7. Research Plan

About 1000 words in English (A4 size)
78. Proof of English Proficiency*not required for AGU graduates.

For those who have not received undergraduate/graduate education in English, please submit anofficial score report or certificate of exams with a score of TOEFL, IELTS, or TOEIC (L&R).
For those who have received education in English, please obtain an official proof letter fromthe graduated university.
9. Examination Fee Payment Proof Affixing Form

Proof of payment or remittance from a convenience store, by credit card or through bankremittance must be attached to the designated sheet and submitted.
* For the payment method for the entrance examination fee, refer to the following [6].
(*1) Aoyama Gakuin University will directly contact the recommender(s) to whom applicant
provided in the Recommender List. Please inform your recommender(s) in advance.

[5] Address for Applications
Prepare all necessary documents for application and mail them to the address below within theapplication period.

Aoyama Gakuin University (Sagamihara Campus)
Academic Affairs Division
5-10-1 Fuchinobe, Chuo-ku
Sagamihara, Kanagawa
252-5258, Japan

E-mail: in-rikou@aoyamagakuin.jp[6] Examination Fee
35,000 yen
The examination fee must be paid within the application period.

Payment method for the entrance examination fee
The payment options are as follows:8For Applicants Living Outside of Japan---------------------------Payment by credit card
After finished making the payment by credit card, the applicant will receive an email with the URL(https://e-apply.jp/n/gs-aoyama-eng) . Please log in to the URL to print out the “Application
information【申し込み詳細】”. This is to prove that you have made your payment by a credit card.
Send a copy of the “Application information” to the address written in [5] Address for Applications,
together with the other application documents. Make sure that you keep one copy of the“Application information” for your reference.

Payment through bank transfer
Please pay for the examination fee through the bank possible for overseas remittance. A copy of thepayment proof should be sent to the address written in [5] Address for Applications, together withthe other application documents. Make sure that you keep the original payment proof for yourreference.
If any changes are made on the proof, amount is being changed, or no receipt stamp is on the proof,
the proof may not be valid. Furthermore, the bank remittance made after the deadline date is not
permitted.
Please note that the fee will not be refunded in any case.
For the bank account information, please refer to【Bank account information】.

For Applicants Living in Japan---------------------------Payment by credit card
After finished making the payment by credit card, the applicant will receive an email with the URL(https://e-apply.jp/n/gs-aoyama-eng). Please log in to the URL to print out the “Application
information【申し込み詳細】”. This is to prove that you have made your payment by a credit card.
Send a copy of the “Application information” to the address written in [5] Address for Applications,
together with the other application documents. Make sure that you keep the original “Application
information” for your reference.

Payment at a convenience store in Japan (in Japanese only)
After making the payment at a convenience store, the applicant will receive a “receipt 【収納証明書】.” Make a photocopy of the receipt and send it to the address written in [5] Address forApplications, together with the other application documents. Make sure that you keep the original
receipt for your reference.
attach the issued “payment proof” or “receipt” on the designated sheet.

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Payment through bank transfer
Please pay for the examination fee at any bank teller in Japan (except at Japan Post or Japan Post
Bank).
A copy of the payment proof should be sent to the address written in [5] Address for Applications,
together with the other application documents. Make sure that you keep the original payment proof
for your reference.
If any changes are made on the proof, amount is being changed, or no receipt stamp is on the proof,
the proof may not be valid. Furthermore, the bank remittance made after the deadline date is not
permitted.
Please note that the fee will not be refunded in any case.

[Bank account information]
1. Type of remittance:

Telegraphic transfer

2. Currency:

Japanese Yen

3. Method of payment:

Advise and pay

4. Yen exchange charge:

Due remitter

5. Remittance charge:

Due remitter

6. Purpose of payment:

Examination fee

7. Amount of remittance: 35,000 yen
8. Message to payee:

PAY IN FULL

9. Information on recipient of payment:
Paying bank

Sumitomo Mitsui Banking Corporation

BranchShibuya Branch

Swift code

SMBCJPJTBank address

20-2 Udagawa-cho, Shibuya-ku, Tokyo JAPAN 150-0042

Account number

A/C 8994276

Account name

AOYAMA GAKUIN KENTEI (DAIGAKUIN B)

Address

4-4-25 Shibuya, Shibuya-ku, Tokyo JAPAN 150-836610

[7] Date and Location of the Examination
Applicant will be contacted by the research advisor he/she has emailed prior to his/her application.
Please set the interview date and time with the research advisor for the interview to be conducted.

Important:(1)The application is invalid if any of the above documents are missing or incomplete or if theacceptance period has expired.
(2)Documents and fees that have been submitted will not be returned under any circumstances.

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Admission Procedure
Successful applicants are required to pay the specified admission fee and send the necessary
documents to complete the admission procedure no later than the deadlines set for the admission
procedure.
The documents will not be accepted at any time other than that specified below under any
circumstances.
Applicants who fail to complete the admission procedure by the deadline are deemed to havewithdrawn their application.

[1] Address for Applications
Aoyama Gakuin University (Sagamihara Campus)
Academic Affairs Division
5-10-1 Fuchinobe, Chuo-ku
Sagamihara, Kanagawa
252-5258, Japan
E-mail:in-rikou@aoyamagakuin.jp

Deadline: June 30, 2024
The documents below must be sent via International Registered Mail and must arrive at the above
address by the deadline date.
*Please refer to the admission Registration Guide which will be sent to the successful applicant at alater time.

[2] Documents required
Documents required to be arrive by postal mail on or before the deadline.
1. Written pledge, certification(forms specified by the University)
2. School registration form (specified by the University)
3. Certificate of graduation or completion and a list of the applicant’s grades (original only)
Only where the applicant took the examination before officially graduating from the previous
school.
4. Notice of payment (the form specified by the University)
If you are applying in Japan: The notice submitted to the Graduate School must contain a bank seal
indicating that the money has been paid.
If you are applying from overseas: A bank check denominated in yen
5. Photograph
4 cm high x 3 cm wide, to be pasted onto the student ID card.

12

For documents 1~4, please send them by PDF files as well. in-rikou@aoyamagakuin.jp
Documents required to be submitted after entering the University.
6. Address registration form (specified by the University)
7. Certificate of residence or certificate of entry in the resident card (not necessary where theapplicant has already submitted the form when filing an application)
The document should be issued within recent 3 months. The domicile of origin as well as theinformation of other family members are not necessary on your certificate of residence( certificate of entry in the resident card).

Notes: (1) Documents that have been submitted will not be returned under any circumstances.
(2) If any false statements are made in the application, the student's enrollment in the Graduate
School will be nullified, even if the student has already enrolled.

[3] Tuition & Fees -for Academic Year 2024
Applicant will be contacted by the research advisor he/she has emailed prior to his/her application.
(Amounts in Japanese Yen)
Doctoral Program

Remarks

School expenses

Entrance fee

290,000 Payment only in the student’s first year

Tuition435,000 Annual fee

Facility and equipment usage fee

100,000 Annual fee

Ongoing enrollment fee

80,000 Annual fee

Educational activity fee

110,000 Annual fee

Subtotal
Membership fees

Support group fee* Alumni association fee

1,015,000
5,000 Annual fee
30,000 Payment only in the student’s first year

Science and Engineering Society

4,000 Annual fee

Subtotal

39,000Total (1st year)

1,054,000* The Alumni association fee may be fully refunded, if applied at the Alumni Association, at the time ofwithdrawal or expelled from the Graduate School.

13Remarks
1. Revision of school expenses
School expenses may be revised due to economic situations. In this case, the revised expenses may apply
to students enrolled at that time.
2. Admission Withdrawal Request
If the successful applicants should decline his/her entrance to the Graduate School after he/she hascompleted the admission registration procedure, he/she should inform the Graduate School by September
13. In that case, fees excluding admission fee will be refunded. For details, please contact via email (inrikou@aoyamagakuin.jp) in advance.

Housing
The Graduate School owns a dormitory exclusive for International students. However, as thenumber of rooms is limited that not all International students may be permitted to move in. The
admission permit to the Graduate School is issued regardless of whether or not the successful
applicant needs to arrange for his/her dormitory. Please note that the successful applicant shouldlook for his/her housing and take his/her necessary procedure on his/her own.
http://web.iec.aoyama.ac.jp/english/exchange/housing.html.

14

Payment by credit card
Access the following URL
https://e-apply.jp/n/gs-aoyama-eng

15

Select the Graduate School you are applying to

Select the Department you are applying to
Select your current status
Select your admission status

1st Selection

Graduate School of Science and Engineering

2nd Selection

Department of Science and Engineering(International Doctor's Program)

3rd Selection

International student

4th Selection

International Doctor’s Program(Fall enrollment)

If you cannot enter Katakana,please leave these sections blank.

16

17

In Japanese only from this section.

Enter your credit card numberEnter credit card expiry dateEnter security code

Applicant can only select single
payment.

18

Press this button to proceed19

Applicant will receive on email.

Log in to this URL to view yourpayment status and print out areceipt

Enter your email address↓
PDF file will open.

20

PDF file will open.

Please print this page and send it to the address written on page 14 together with other application
documents.
21

ⅧPayment at a convenience store in Japan(in Japanese only)22

Aoyama Gakuin University Young Researcher Development Scholarship
Aoyama Gakuin University (AGU) intends to revitalize its graduate schools through the Aoyama
Gakuin University Young Researcher Development Scholarship, a benefit scholarship program thataims to contribute to the development of young researchers who can contribute to society with theiradvanced expertise and research skills. The Scholarship is intended to accept excellent students for
doctoral or integrated doctoral courses and increase the learning motivation of our current graduate
students,

Outline of the scholarship
Scholarship amount
Covers full annual tuition
Benefit period
Standard term of study for doctoral programs.
Third to fifth year (3 years) of an integrated doctoral program.
Period of application
Corresponds to the application acceptance period of each graduate school.
Application method
Fill in the prescribed column of the application form
Notice of acceptance
Notices of Acceptance to be announced together with the results for the entrance examination.
Qualification for application
A person who meets all of the following conditions (1) ～ (3) from the school year of 2024.
(1) Satisfies any of the following conditions
a. Is entering the doctoral course of AGU graduate school.
b. Is transferring to the third year of the integrated doctoral program of the AGU graduate school.
c. Is enrolled in an integrated doctoral course at AGU graduate school and will advance to thethird year.
(2) Under 30 years old as of the day before April 1 of the first year of receiving the scholarship.
(3) Does not receive the Japanese Government (MEXT) Scholarship.

Aoyama Gakuin University Young Researcher Development Scholarship
Application Form
Date：

1. Scholarship Applicant Name
Sign

2. Do you wish to receive this scholarship?
Yes

or

No

* Please submit this document with your application.

Aoyama Gakuin University

The Salt of the Earth, the Light of the World
The Motto of Aoyama Gakuin

Graduate School of Science and Engineering
Aoyama Gakuin University
5-10-1 Fuchinobe, Chuo-ku, Sagamihara, Kanagawa 252-5258, JAPANE-mail:in-rikou@aoyamagakuin.jp

23

Aoyama Gakuin University Graduate School of Science and Engineering
APPLICATION FOR GRADUATE SCHOOL's International Doctoral Program

2024

Application form - 1
Graduate School of Science and Engineering

Doctoral Program

courseApplicant's name

*Please leave this box blank

ApplicantNo.
Birthday (mm/dd/year)

Family name:
Age

Givven name:Middle name:

Gender (Please tick off)
Male

Please glue your color photo
here.
Write your nameon the back of the photo.
Size of face photois 3cm × 4cm.

FemaleNationality

Native language

Status of Residence

Period of Stay (mm/dd/year)

Current home address

Home address
Home phone number
Mobile phone numberHome fax number
E-mail

Educational background (state after graduating from senior high school)

Name of Institution

Period(month/year)

Major

Name of Degree obtainedAoyama Gakuin University Graduate School of Science and Engineering
APPLICATION FOR GRADUATE SCHOOL's International Doctoral Program

2024

Application form - 2

Employment history (*Please provide the detailed information of position at work even within the same organization.
If you need more space, please make a list on your own and attach the list on the last page.)

Name of organization

Period(month/year～month/year)

Proof of English Proficiency (Please tick off)

Position of work

*not required for AGU graduates.

For those who have not received undergraduate/graduate education in English.
(please submit an official score report or certificate of exams)
TOEFL score
IELTS score

Obtained date
(mm/dd/year)
Obtained date
(mm/dd/year)

For those who have received education in English(please obtain an official proof letter from the graduated university)
The name of potential research advisor (Be sure to obtain prior permission for acceptance from the faculty member)

Plans after Doctoral Program

Reseach plan (Please tick off)

Please propose your plan of research by another sheet in about 1000 words in English.

LETTER OF RECOMMENDATION
Application for 2024 International Doctoral Program of
the Graduate School of Science and Engineering, Aoyama Gakuin University
To the Dean of the Graduate School of Science and Engineering, Aoyama Gakuin University

Applicant's nameApplicantNo.

*Please leave this box blank

Recommender Information

Name
Organization
Title

Phone

Address
E-mailPlease describe how long and in what capacity you have known the applicant below.

Please comment on the applicant's competence, personality, and suitability to the International
Doctoral Program at the Graduate School of Science and Engineering.

Signature

Date (mm/dd/yyyy)*After filling out this form, print it out and apply the signature. Then make this form in PDF file to send it to the below addressby the attachment. Email: in-rikou@aoyamagakuin.jp

Recommender List

Application for 2024 International Doctoral Program of
the Graduate School of Science and Engineering, Aoyama Gakuin University
Applicant's Name

ApplicantNo.

Recommender Information 1

Name
Organization
Title

Phone

Address
E-mailRecommender Information 2

Name
Organization
Title

Phone

Address
E-mailRecommender Information 3

Name
Organization
Title

Phone

Address
E-mailIf you need more than one sheet, please photocopy this.

*Please leave this box blankExamination Fee Payment Proof Affixing Form
*This form is not required if the applicant is living outside of Japan.
Graduate School of Science and Engineering
Department of Science and Engineering
International Master's or Doctoral Program

Course*Please leave this box blank

Applicant's
Name

ApplicantNo.

Please affix either of two proof of examination fee payment in the box provided below.
①【収納証明書】Credit card payment proof or the payment proof received at the convenience store in Japanor②【振込証明書】Proof of remittance (if paid at the bank in Japan)①【収納証明書】(Credit card payment proof or the payment
proof received at the convenience store in
Japan)*Affix the proof using glue.

②【振込証明書】（大学院提出用）(Proof of remittance)*After making the payment at the bank, make surethat the bank’s receipt seal is stamped on thereceipt/proof. Please note that the receipt/proof isinvalid if you have modified the amount on thepayment slip.
Affix the proof using glue.

Graduate School of Science and Engineering
Aoyama Gakuin University