Privacy Policy
Last updated: January 13, 2023
This Privacy Policy describes Our policies and procedures on the collection, use anddisclosure of Your information when You use the Service and tells You about Your privacy
rights and how the law protects You.
We use Your Personal data to provide and improve the Service. By using the Service, Youagree to the collection and use of information in accordance with this Privacy Policy. This
Privacy Policy has been created with the help of the TermsFeed Privacy Policy Generator.

Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalized have meanings defined under thefollowing conditions. The following definitions shall have the same meaning regardless ofwhether they appear in singular or in plural.

Definitions
For the purposes of this Privacy Policy:
Account means a unique account created for You to access our Service or parts ofour Service.
Company (referred to as either "the Company", "We", "Us" or "Our" in thisAgreement) refers to Society of Geomagnetism and Earth, Planetary and Space
Sciences (SGEPSS), [Head Office] 3F Sannomiya Century Bldg, 83 Kyomachi, Chuo-ku,Kobe, 650-0034, Hyogo, SGEPSS c/o Proactive Inc..
Cookies are small files that are placed on Your computer, mobile device or any
other device by a website, containing the details of Your browsing history on thatwebsite among its many uses.
Country refers to: JapanDevice means any device that can access the Service such as a computer, acellphone or a digital tablet.
Personal Data is any information that relates to an identified or identifiable
individual.
Service refers to the Website.
Service Provider means any natural or legal person who processes the data on
behalf of the Company. It refers to third-party companies or individuals employedby the Company to facilitate the Service, to provide the Service on behalf of theCompany, to perform services related to the Service or to assist the Company inanalyzing how the Service is used.

Usage Data refers to data collected automatically, either generated by the use of theService or from the Service infrastructure itself (for example, the duration of a pagevisit).
Website refers to Society of Geomagnetism and Earth, Planetary and Space Sciences(SGEPSS), accessible from https://www.sgepss.org
You means the individual accessing or using the Service, or the company, or otherlegal entity on behalf of which such individual is accessing or using the Service, asapplicable.

Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable
information that can be used to contact or identify You. Personally identifiable information
may include, but is not limited to:•Usage Data

Usage Data
Usage Data is collected automatically when using the Service.
Usage Data may include information such as Your Device's Internet Protocol address (e.g. IPaddress), browser type, browser version, the pages of our Service that You visit, the timeand date of Your visit, the time spent on those pages, unique device identifiers and otherdiagnostic data.
When You access the Service by or through a mobile device, We may collect certain
information automatically, including, but not limited to, the type of mobile device You use,Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating
system, the type of mobile Internet browser You use, unique device identifiers and otherdiagnostic data.
We may also collect information that Your browser sends whenever You visit our Service orwhen You access the Service by or through a mobile device.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on Our Service andstore certain information. Tracking technologies used are beacons, tags, and scripts tocollect and track information and to improve and analyze Our Service. The technologies We
use may include:••Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can
instruct Your browser to refuse all Cookies or to indicate when a Cookie is being sent.
However, if You do not accept Cookies, You may not be able to use some parts of ourService. Unless you have adjusted Your browser setting so that it will refuse Cookies,
our Service may use Cookies.
Web Beacons. Certain sections of our Service and our emails may contain small
electronic files known as web beacons (also referred to as clear gifs, pixel tags, andsingle-pixel gifs) that permit the Company, for example, to count users who have visited
those pages or opened an email and for other related website statistics (for example,
recording the popularity of a certain section and verifying system and server integrity).

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your
personal computer or mobile device when You go offline, while Session Cookies are deleted
as soon as You close Your web browser. You can learn more about cookies on TermsFeed
website article.
We use both Session and Persistent Cookies for the purposes set out below:
Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are essential to provide You with services available throughthe Website and to enable You to use some of its features. They help to authenticate
users and prevent fraudulent use of user accounts. Without these Cookies, theservices that You have asked for cannot be provided, and We only use these Cookies
to provide You with those services.
Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on theWebsite.
Functionality Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow us to remember choices You make when You use theWebsite, such as remembering your login details or language preference. The
purpose of these Cookies is to provide You with a more personal experience and toavoid You having to re-enter your preferences every time You use the Website.
For more information about the cookies we use and your choices regarding cookies, please
visit our Cookies Policy or the Cookies section of our Privacy Policy.

Use of Your Personal Data
The Company may use Personal Data for the following purposes:

To provide and maintain our Service, including to monitor the usage of ourService.
To manage Your Account: to manage Your registration as a user of the Service. ThePersonal Data You provide can give You access to different functionalities of theService that are available to You as a registered user.
For the performance of a contract: the development, compliance and undertakingof the purchase contract for the products, items or services You have purchased orof any other contract with Us through the Service.
To contact You: To contact You by email, telephone calls, SMS, or other equivalent
forms of electronic communication, such as a mobile application's push notifications
regarding updates or informative communications related to the functionalities,
products or contracted services, including the security updates, when necessary or
reasonable for their implementation.
To provide You with news, special offers and general information about othergoods, services and events which we offer that are similar to those that you havealready purchased or enquired about unless You have opted not to receive suchinformation.
To manage Your requests: To attend and manage Your requests to Us.
For business transfers: We may use Your information to evaluate or conduct amerger, divestiture, restructuring, reorganization, dissolution, or other sale ortransfer of some or all of Our assets, whether as a going concern or as part ofbankruptcy, liquidation, or similar proceeding, in which Personal Data held by Us
about our Service users is among the assets transferred.
For other purposes: We may use Your information for other purposes, such as dataanalysis, identifying usage trends, determining the effectiveness of our promotional
campaigns and to evaluate and improve our Service, products, services, marketingand your experience.
We may share Your personal information in the following situations:
•••

•
•

With Service Providers: We may share Your personal information with ServiceProviders to monitor and analyze the use of our Service, to contact You.
For business transfers: We may share or transfer Your personal information inconnection with, or during negotiations of, any merger, sale of Company assets,financing, or acquisition of all or a portion of Our business to another company.
With Affiliates: We may share Your information with Our affiliates, in which case wewill require those affiliates to honor this Privacy Policy. Affiliates include Our parent
company and any other subsidiaries, joint venture partners or other companies that We
control or that are under common control with Us.
With business partners: We may share Your information with Our business partners
to offer You certain products, services or promotions.
With other users: when You share personal information or otherwise interact in thepublic areas with other users, such information may be viewed by all users and may be
publicly distributed outside.

•With Your consent: We may disclose Your personal information for any other purpose
with Your consent.

Retention of Your Personal Data
The Company will retain Your Personal Data only for as long as is necessary for thepurposes set out in this Privacy Policy. We will retain and use Your Personal Data to theextent necessary to comply with our legal obligations (for example, if we are required toretain your data to comply with applicable laws), resolve disputes, and enforce our legal
agreements and policies.
The Company will also retain Usage Data for internal analysis purposes. Usage Data is
generally retained for a shorter period of time, except when this data is used to strengthen
the security or to improve the functionality of Our Service, or We are legally obligated toretain this data for longer time periods.

Transfer of Your Personal DataYour information, including Personal Data, is processed at the Company's operating offices
and in any other places where the parties involved in the processing are located. It meansthat this information may be transferred to — and maintained on — computers locatedoutside of Your state, province, country or other governmental jurisdiction where the dataprotection laws may differ than those from Your jurisdiction.
Your consent to this Privacy Policy followed by Your submission of such information
represents Your agreement to that transfer.
The Company will take all steps reasonably necessary to ensure that Your data is treatedsecurely and in accordance with this Privacy Policy and no transfer of Your Personal Data
will take place to an organization or a country unless there are adequate controls in place
including the security of Your data and other personal information.

Delete Your Personal Data
You have the right to delete or request that We assist in deleting the Personal Data that We
have collected about You.
Our Service may give You the ability to delete certain information about You from within
the Service.
You may update, amend, or delete Your information at any time by signing in to Your
Account, if you have one, and visiting the account settings section that allows you to manage
Your personal information. You may also contact Us to request access to, correct, or delete
any personal information that You have provided to Us.
Please note, however, that We may need to retain certain information when we have a legal
obligation or lawful basis to do so.

Disclosure of Your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, Your Personal Data may betransferred. We will provide notice before Your Personal Data is transferred and becomessubject to a different Privacy Policy.
Law enforcement
Under certain circumstances, the Company may be required to disclose Your Personal Data
if required to do so by law or in response to valid requests by public authorities (e.g. a court
or a government agency).
Other legal requirements
The Company may disclose Your Personal Data in the good faith belief that such action isnecessary to:
••
•
•
•

Comply with a legal obligation
Protect and defend the rights or property of the Company
Prevent or investigate possible wrongdoing in connection with the Service
Protect the personal safety of Users of the Service or the public
Protect against legal liability

Security of Your Personal Data
The security of Your Personal Data is important to Us, but remember that no method oftransmission over the Internet, or method of electronic storage is 100% secure. While We
strive to use commercially acceptable means to protect Your Personal Data, We cannot
guarantee its absolute security.

Children's Privacy
Our Service does not address anyone under the age of 13. We do not knowingly collectpersonally identifiable information from anyone under the age of 13. If You are a parent or
guardian and You are aware that Your child has provided Us with Personal Data, pleasecontact Us. If We become aware that We have collected Personal Data from anyone under
the age of 13 without verification of parental consent, We take steps to remove that
information from Our servers.
If We need to rely on consent as a legal basis for processing Your information and Yourcountry requires consent from a parent, We may require Your parent's consent before We
collect and use that information.

Links to Other Websites

Our Service may contain links to other websites that are not operated by Us. If You click on athird party link, You will be directed to that third party's site. We strongly advise You toreview the Privacy Policy of every site You visit.
We have no control over and assume no responsibility for the content, privacy policies orpractices of any third party sites or services.

Changes to this Privacy Policy
We may update Our Privacy Policy from time to time. We will notify You of any changes by
posting the new Privacy Policy on this page.
We will let You know via email and/or a prominent notice on Our Service, prior to thechange becoming effective and update the "Last updated" date at the top of this PrivacyPolicy.
You are advised to review this Privacy Policy periodically for any changes. Changes to thisPrivacy Policy are effective when they are posted on this page.

Contact Us
If you have any questions about this Privacy Policy, You can contact us:•By email: sgepss@pac.ne.jp

SGEPSS privacy policy (20230127 addition)

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SGEPSS Web admin staffs
web_team@sgepss.org