Equipment usage manual for users
Materials Analysis Division (Suzukakedai),Open Facility Center
2023.6.1～ Contents ～Request analysis

Slide 2～3

Self-use training

Slide 4～5

Self-use

Slide 6～9

Particular manualhttps://www.ofc.titech.ac.jp/tsys-h/tsys_manual/Contact information
About the system：

Integrated Facilities Sharing System management committee
HP: https://www.ofc.titech.ac.jp/tsys-h/
Slack: #help-統合設備共用システム-ofc
Mail: sc_sys@ofc.titech.ac.jp

About usage rules or anything：Materials Analysis Division(Suzukakedai), Open Facility Center
https://www.ofc.titech.ac.jp/division/analysis-s/Slide 1

User’s manual for request analysis

Materials Analysis
Division(Suzukakedai),Open Facility Center

Apply for request analysis
Login to“https://www.ofc.titech.ac.jp/en/tsys-h/”with your user name and password.
Then click “Request Something”.

You do not have to write the desired date
and time entry (of course you are able towrite). If you have any questions, feel free
to write in the Contact information.
After create your application (downloadfrom the web pagehttps://www.ofc.titech.ac.jp/division/analysis-s/sb-order/and fill in the required information), send itfrom “add attachments”.
Then click “Submit”.
Request Something

Click “Integrated Facilities Sharing System”
button, then click “Reservation Management”→ “Request Task” → “Registering basic
request task information”
1

Integrated Facilities Sharing System

2 Reservation

Management

３ Request Task

４

You do not have to write thedesired date and time entry(of course you are able to write)

1 If you have any questions, feel free

to write in the Contact information.

Add attachments 2
Application form is required

Registering basic request
task information

Once you see the list of available equipment,
check the box next to the ones you want torequest, then click “next”.
2３ Submit

The status on the top right is "provisional
application" .
At this point, your application is not yet
completed.

Next

Provisional application

1☑

How to sort facilities
At first click🔍🔍, then you can search using
various keywords. Start with a half-width
asterisk(*).
Slide 2

Please remind it!
At this point, your application is not yet
completed because of “provisional application”.
Be sure to register from the following budget
request task information.
continued on next page
Request

1/2User’s manual for request analysis
Input budget information

Materials Analysis
Division(Suzukakedai),Open Facility Center

Using registered budget: Select budget →next button→ confirm→ Click ”Submit”

Close “My request” tab and click “Registeringbudget request task information”
Click “Submit” again from the information
confirmation screen.

SubmitRegistering budget request
task information

Check the box left to the task of “provisionalapplication”.
Select either “PWD or “Registered budget”
for the budget information according to theway determined by each laboratory.

Please remind it!
Please remind click “Submit” again

You can get an email from the system abouttask application completion notification“【統合設備予約】業務依頼申込完了通知（設備：〇〇）” .

Please wait another email from in charge ofeach equipments.

２ Select budget

Meeting with in charge person and passout the sample.
1 ☑

Using password: Input passwd informed
from laboratory budget manager, then click“Submit”

２

Submit

１ Passcode
Slide 3

You get an email from the system about
meeting registration completion
notification“【統合設備予約】業務依頼打ち
合わせ登録完了通知（設備：〇〇）” .

Requests cannot be changed or canceled
after you get the mail.

The person in charge will send you the result
report after analysis. And you get an email
from the system about performance review
notification“【統合設備予約】業務依頼実績照査
通知（設備：〇〇）” . That is the end of theseries of requests.
Request2/2

User’s manual for self-use training

Materials Analysis
Division(Suzukakedai),Open Facility Center

Apply for Self-use training
You will get the training date informationfrom in charge person, then you should
arrange the day. (You can write your desireddate for reference.)
If you already have a license, comment"Licensed" in your message.
After create your application (download fromthe web pagehttps://www.ofc.titech.ac.jp/division/analysiss/sb-order/and fill in the required information), send it
from “add attachments”. Then click “Submit”.

Login to“https://www.ofc.titech.ac.jp/en/tsys-h/”with your user name and password.
Then click “Request Something”.

Request Something

Click “Integrated Facilities Sharing System”
button, then click “ReservationManagement” → “Self-Use Training” →“Registering basic self-use training
information”

３ Submit
You do not have to write thedesired date and time entry(of course you are able to write)

1

1
If you already have a license, comment"Licensed" in your message.

Integrated Facilities Sharing System

2 Reservation

Management

３

Self-Use Training

４

Add attachments

Registering basic self-use
training information

2
Application form is required

Who already have got the license cancontact the person in charge directly
by email without using the system.

Once you see the list of available facilities ,check the box next to the ones you want touse, then click “next”.

The status on the top right is "provisionalapplication" .
At this point, your application is not yet
completed.

2 NextProvisional application

1☑

Please remind it!
At this point, your application is not yet
completed because of “provisional application”.
Be sure to register from the following budget
self-use training information.

How to sort facilities
At first click🔍🔍, then you can search using
various keywords. Start with a half-width
asterisk.
Slide 4

continued on next page

1/2

Self-use training

1/2

User’s manual for self-use training
Input budget information

Materials Analysis
Division(Suzukakedai),Open Facility Center

Using registered budget: select budget →next button→ confirm→ Click ”Submit”

Close “My request” tab and click “Registeringbudget self-use training information”
Click “Submit” again from the information
confirmation screen.

SubmitRegistering budget selfuse training information

Check the box left to the “provisionalapplication”.
Select either “PWD or “Registered budget”
for the budget information according to theway determined by each laboratory.
２ Select budget

Using password: input passcode informed
from laboratory budget manager, then click“Submit”

２SubmitSlide 5

You get an email from the system aboutcompletion notice of task application“【統合設備予約】セルフ利用講習申込完了通知（設備：〇〇）” . Please wait anotheremail from in charge of each equipment.

Take a training on a specified date after
meeting with in charge person.
You get an email shortly before or after thecourse from the system about completion
notice of meeting registration“【統合設備予1 ☑

１ Passcode

Please remind it!
Please remind click “Submit” again.

約】セルフ利用講習打ち合わせ登録完了通知（設備：〇〇）” .

Requests cannot be changed or canceled
after you get the mail.

You get an email from the system about
performance review notification“【統合設備予約】セルフ利用講習実績照査結果通知（設備：〇〇）” .

After registering as a self-user by in charge
person, you can make reservation.
Self-use training

2/2

User’s manual for self-use

Materials Analysis
Division(Suzukakedai),Open Facility Center

Reserve the equipment
Check status of the equipment that you
want to use by Google calendar.
https://www.ofc.titech.ac.jp/tsys/tsys_facilitie
s_ocl/

Login to“https://www.ofc.titech.ac.jp/en/tsys-h/”with your user name and password.
Then click “Request Something”.

How to sort facilities
At first click🔍🔍, then you can search using
various keywords. Start with a half-width
asterisk.

Input reservation start date/time andreservation end date/time.
Then click “Submit”.

2

SubmitRequest Something

1

Click “Integrated Facilities Sharing System”
1 - then
1.設
備“Reservation
を検索して、
button,click
Management”
依 頼 分 析→“Self-Use
を 申 し Reservation”
込 み た い→“Registering basic self-use information”

1

Management

Self -usereservation

４

Registering basic self-use
information

Once you see the list of available
equipment, check the box next to the ones
you want to use, then click “next”.
2 Next1☑

Slide 6

The time unit is different for eachequipment.

Integrated Facilities Sharing System

2 Reservation
３

Input reservation start date/timeand reservation end date/time.

The status on the top right is "provisionalapplication" .
At this point, your application is not yet
completed.
Provisional application

Please remind it!
At this point, your application is not yet
completed because of “provisional application”.
Be sure to register from the following self-use
budget information.
continued on next page
Self-use

1/4

User’s manual for self-use
Input budget information
When you input the correct budget
information, your reservation is confirmed.
Please note that if you leave “provisionalapplication” as it is, it will be canceled after
3 days.
Important
After confirming that “仮_セルフ利用” isdisplayed in “Google calendar”, input budget
information. If you input budget information
before it is reflected on Google Calendar, thereservation will be completed but it will not
be reflected on the calendar.

Materials Analysis
Division(Suzukakedai),Open Facility Center

Check the box left to the “provisionalapplication”. Select either “PWD” or“Registered budget” for the budget
information according to the way determinedby each laboratory.
２ Select budget

1☑

Using password: Input passcode informed
from laboratory budget manager, then click“Submit”

２Submit

１ Passcode

Using registered budget: Select budget →next button→ confirm→ Click ”Submit”

Close “My request” tab and click “Self-use
budget information registration”.

Click “Submit” again from the information
confirmation screen. Your reservation for
self-use is confirmed.

SubmitPlease remind it!
Please remind click “Submit” again

Self-use budget information
registration

You get an email from the system aboutcompletion notice of task application“【統合設備予約】予約完了通知（設備：〇〇）”.

continued on next page
Slide 7

Self-use

2/4

User’s manual for self-use

Materials Analysis
Division(Suzukakedai),Open Facility Center

Use the equipment
Register the result①
Use equipment on reserved time.
Note the usage history according to therules of each equipment.

Register reservation time
Enter start time and end time for registerof usage time.

Please remind it!
Don't forget register your self-use results,
otherwise it cannot be completed.

reserved time or
occupancy time

* When you want to change or cancel yourreservation, please enter to Reservation
Management → Self-Use Reservation →Change Self-use reservation Information.
Cancellations and changes to shorten
the time after the scheduled time are
not available.
(It is charged original reserved time)

Register the result
1 -“Result
1 . 設Management”→”Self-Use
備を検索して、
Click
依頼分析を 申 しself-use
込みたいReservation”→”Registerresult”

When you finish earlier than thereservation end time, please register
the result immediately according to
the usage unit of each equipment andchange the reservation time.
Then other people can use it. (It isreflected to Google calendar）It is notpossible to shorten the time after thereservation time ends.
(It is charged according to the originalreserved time.)
If there is a discrepancy between theusage record time and the record
registration time, the record may berevised based on the reservation time.

Register the result②
Result3

1 Management
2

Register self-use result

Self-Use Reservation

Register budget
Click “Add” on Usage fee list, choose
charging unit → enter the number of units
in integers → ”Add” → ”Submit”
Usage fee list

1

Check the box left to the reservation toregister. Then click “Next”.
2 Next1Slide 8☑

5AddSubmit

2

Choose charging unit

3Enter the number of units
in integers
Add4

Self-use

3/4

User’s manual for self-use

Materials Analysis
Division(Suzukakedai),Open Facility Center

Change reservation

Cancel reservation

Click “Integrated Facilities Sharing System”
button, then click “Reservation
Management” → “Self-Use Reservation” →“Change self-use reservation information”

Click “Integrated Facilities Sharing System”
button, then click “Reservation
Management” → “Self-Use Reservation” →“Cancel self-use reservation information”

1Integrated Facilities Sharing System12 Reservation Management

2 Reservation Management

４３Change self-use
reservation information

Self-Use
Reservation

Check the box next to the ones you want tochange.
2 Change

1Integrated Facilities Sharing System

４３Cancel self-use
reservation information

Self-Use
Reservation

1 - 1the.設をto検しyouてwant、 toCheckbox備nextthe索ones
依頼分析を申し込みた
cancelい☑

1Re-input reservation start date/time andreservation end date/time and click“Submit”.

2 Cancel☑

Click “Submit” after confirming on thescreen.

Submit2

1Slide 9Submit

Re-input reservation start date/timeand reservation end date/time

Cancellation after the reservation time
is not valid. (It is charged because ofoccupation of equipment)

Self-use

4/4