INTERNATIONAL SOCIETY FOR HORTICULTURAL SCIENCE
SOCIETE INTERNATIONALE DE LA SCIENCE HORTICOLEExpectations of an ISHS Chairperson of a Division
Each Division is managed by a Chairperson and a Vice-Chairperson. These positions are elected by themembership of that Division. Elections are managed on-line by the staff of the Secretariat. The Chairperson
is a member of the Executive Committee (EC) of ISHS and receives a travel allotment from ISHS to attend
the annual meeting of the EC and present a report of his/her Division. The EC members are also requested
to attend biennial, joint meetings of the combined EC and Council as ex officio (non-voting) members. Incase the Chairperson is unavailable to attend an EC meeting, the Vice-Chairperson should be allocated thetravel allotment and attend and represent his/her Division.
Specific expectations of the Chairpersons are summarized below.

Tasks of the Division Chairperson(or Vice-Chairperson, when delegated)
Primary Administration
Lead, Guide and Support symposia occurring within the Division. The Chairperson will inform the ISHS
Secretariat of the particulars of symposia and related activities supported and planned within the designatedDivision and will remain in close contact with the symposium Convener.
 Ensure that the following is organized by the Division during the four-year term of office:At least:- 3 symposia as primary endorser (or 2 plus 1 green initiative; 1 plus 2 green initiatives)- 1 thematic issue as primary initiator in one of the ISHS owned journals- 1 initiative Symposia 2.0- 1 article from the Division for Chronica Horticulturae
Other initiatives:- Writing and updating ‘About this Division’ on the ISHS website- Organizing the ISHS Young Minds Award contests, following up with the junior scientists toprepare a summary (<350 words) and reviewing the summary- Green initiatives: preparation/collaboration with other initiatives (e.g. industry workshop, summerschool, training sessions, Scripta Horticulturae, etc.)
 Encourage ISHS members to submit high quality bids for subsequent symposia in advance of thenext Working Group business meeting.
 Ensure, where possible, that sequential symposia are organized in different parts of the world andare not held sequentially in similar regions. It is imperative that symposia move to different regions toenable scientists from throughout the globe to attend.
 Know and understand the Convener responsibilities as stated in the contract between the Convener
and the ISHS. Train, manage, and support conveners throughout the year.
 Be the ISHS Representative at a supported symposium, or discuss with the Working Group Chair
and Convener the designation of another ISHS official for this duty. Realize the challenges that aConvener faces in running a symposium economically. Assist the Convener in minimizing the cost ofISHS representation at a symposium.
 Serve as a liaison with the Conveners and the Secretariat to help enable the success of thesymposium, publication of the Acta, and the financial success of the ISHS.
 Work with Conveners, and, as needed, with editorial committee members, to expedite progress forprompt publication of the Acta Horticulturae resulting from symposia.
 Collaborate with the Working Group Chairpersons to identify new areas of knowledge to launch
symposia on the cutting edge of horticultural science and innovation. Keep in mind that a successful
symposium must first occur prior to the establishment of a new Working Group.
 Actively encourage Conveners to involve private sector/industry representatives on the local
Organizing and Scientific Committees. Also actively provide opportunities for private sector/industry
personnel to chair sessions, provide keynote addresses, and/or submit papers at ISHS symposia.

 Provide information on potential articles, contacts, or ideas for use in Chronica Horticulturae orquality images for the running ribbon on the main ISHS webpage.
- provide at least one Chronica Horticulturae article proposal per Division in the four-year term- provide a Chronica Horticulturae article ‘About this Division’- interact with ISHS Council members on a Chronica Horticulturae article ‘News fromcontinent/country’- provide a Chronica Horticulturae article on interactive topics between Divisions
 Actively communicate with members of the Division to promote horticulture and ISHS objectives.
Collaboration
 Partner with other Divisions to support their primary endorsed symposia. This partnering should
produce a strong collaboration (a real commitment) which would allow Conveners to use themembership list of the other Division and show a commitment by the partnering Division to jointly
serve on Organizing or Scientific Committees. If needed, the leading Chairperson may call on thepartnering Chairperson(s) to be the ISHS representative at a symposium, if the endorsing
Chairperson, Vice-Chairperson or Working Group Chairperson is unavailable.
 Exchange proposals with other Divisions and suggest five new integrated symposia.
 Provide outreach and mentor ISHS member scientists in their horticultural career development.
Provide information concerning positions and advancement in the Society activities.
 Work with the IHC Conveners and Scientific Chairpersons of the upcoming International HorticulturalCongress to convene, endorse and/or support a Colloquium, Symposium or Workshop.
 Promote the ISHS and its high standards for quality international horticultural science.
 Perform other duties specifically related to the activities of the Division. Perform a positive
ambassadorial role: Division Chairs are crucial to the operation and name recognition of the ISHSand of horticulture.
Annual Reporting Prepare an annual and a mid-year written report of the Division’s activities, achievements andplans, in the electronic format provided by the Secretariat, prior to the required date.
 Attend and actively contribute to the annual EC meeting. Discuss your opinions on themanagement and improvement of Society activities. Bring any operating difficulties relating to theDivision to the attention of the EC Chair.
 Outline and discuss potential symposia collaborations with other Chairpersons at the EC meeting.
 Evaluate the performance of your Working Groups. At the EC meeting be prepared to recommend
a split, dissolution, or possible merger of Working Groups for improved function of the Division or theISHS at large.

Additional ISHS Definitions:Convener: The person who signs the contract to manage an ISHS symposium. The symposium Convener
will provide some travel arrangements for the designated ISHS representative, which could include costs forthe registration, air fare, local travel, and accommodation.
ISHS representative: The ISHS person who attends an ISHS sponsored symposium to orally present theISHS welcome, bestow the convener with the ISHS medal, conduct the Working Group business meeting,and, together with the Convener, appoint members of an award committee for selecting the awardees of theISHS Young Minds awards (oral and poster). This person could be the Division Chair, Working Group Chair,an ISHS Board Member, or other designated ISHS representative. Board members when present represent
the Society and should not be involved in the business meeting unless the Chairperson is absent.
This representative manages the election for:
 the next venue and date of the next symposium, the new Chair, and as needed a Vice-Chair for the Working Group.
ISHS Business Meeting: A sub-meeting at a symposium, usually requiring about one hour where ACTIVE
ISHS members vote, through parliamentary procedures, for the next venue and date of the subsequent
symposium in the series, and vote for the Working Group Chair (and Working Group Vice-Chair as needed).
Locations competing for the next venue need to proclaim their candidacy to the ISHS representative for themeeting prior to the business meeting, and prepare a video, powerpoint, or oral demonstration to present at
the business meeting.
Working Groups [See Rules of Procedure Article 8 with reference to Statutes, Article 11.1.]a)Working Groups may be set up at any time for scientists to cooperate in specific fields ofresearch by means of symposia, workshops and seminars. Working Groups are organizedeither within a Division or as an interdisciplinary group related to more than one Division.
b)
A new Working Group is established for an initial period of six years. Unless the Division towhich the Working Group belongs reconfirms that it is still required, it will be discontinued
after that period.
c)
Any scientist or researcher interested in the subject area of the Working Group may becomea member of the Working Group. Society membership is encouraged but not mandatory.
d)
The Chairperson and Vice-Chairperson of a Working Group are elected at a Businessmeeting of the Working Group and must be Individual members of the Society. Onlyindividuals, assumed to be members of the Society, may vote to elect the Chairperson andVice-Chairperson. The term of a Chairperson and a Vice-Chairperson of a Working Groupterminates at the end of a Business meeting of the Working Group where a new Chairperson
and Vice-Chairperson are elected. The Executive Committee confirms these appointments atits next meeting. The election of a Chairperson of an ISHS Working Group is held at aBusiness meeting of the Working Group concerned, organized at the same time as aSymposium held by the Working Group. The Chairpersons of the Division concerned shouldinstruct the Chairperson of the Working Group to take responsibility for these elections,where possible in the presence of a senior representative of the Society. No Chairperson orVice-Chairperson of a Working Group may serve in the same office for more than two
consecutive terms, a term being the time between two symposia organized by the WorkingGroup.