Instructions for Authors
The Japanese Society of Health Education and Promotion
Revised on April 13, 2012 by the Editorial Board(This document is intended for authors who would like to submit a manuscript
in English. For those planning to submit a manuscript in Japanese, please referto the Japanese version of the “Instructions for Authors”.)
The Journal of the Japanese Society of Health Education and Promotion willconsider any original contribution that advances health education andpromotion.

1. Eligibility:
The first and corresponding author(s) should be registered member(s) of theJapanese Society of Health Education and Promotion. Other authors may be
non-members of the Japanese Society of Health Education and Promotion.
2. Deadline for submission:
There is no deadline for manuscript submission. Manuscripts may be submitted
at any time throughout the year.
3. Types of articles considered:
1) The Japanese Society of Health Education and Promotion welcomesoriginal manuscripts that might contribute to health education andpromotion. The Editorial Board does not accept manuscripts that havebeen published elsewhere.
2) As shown in Table 1, eight types of articles are considered for publication.
Authors may choose the most suitable classification for their individual
manuscripts.

Table 1. Article types
Description of content

Perspectives

Main text word
count

Suggestions or opinions regarding(1500 words)

theory and practice related to health

Review articles

education and promotion.
Review of articles related to health(3000 words)

education and promotion, including theauthors’ analysis and comment on theOriginal articles

reviewed literature.
Original research or scientific(3000 words)

observation related to health education

Field reports

and promotion.
Reports that describe activities in(3000 words)

health education and promotion,
including the authors’ analysis andSpecial reports

discussion of the content.
Summary of invited lectures presented(2500 words)

at academic conferences. Special
reports are written in response to a

Shortcommunications
Commentaries

direct request from the editorial board.
Concise summary of original research(2000 words)

or articles related to the improvementof methods or techniques.
Comments on articles written in(1000 words)

response to a direct request from theOthereditorial board.
Reviews of academic books, comments(500 words)

from members, or letters to the editor(rapid responses to published articles).
3) In addition to the article types designated above, the journal may publish
information derived from academic conferences, financial reports, andreports from the committee of the Japanese Society of Health Education
and Promotion.

4) Manuscripts should be written in English or in Japanese. Along with themanuscript, authors should submit an “Application Card”, “Submission
Checklist”, “Copyright Transfer Agreement”, and “Disclosure of Potential
Conflicts of Interest”. For those conversant in Japanese, please preparesuch documents in the Japanese formats.
5) All research involving either human participants or materials of humanorigin should be undertaken in accordance with the principles set forth in
the Declaration of Helsinki and other related ethical guidelines.

4. Peer review:
The Journal of the Japanese Society of Health Education and Promotion is apeer-reviewed journal. All types of submitted manuscripts are reviewed by theeditorial board and two referees; if the manuscript is accepted, it will be
published. Referees are blinded to the authorship and affiliations of submitted
manuscripts.
5. Manuscript submission:
Although a manuscript may be sent by post, electronic submission isrecommended.
(1) Electronic submission
a. Manuscripts should be organized as shown in Table 1 of “A Guide for
Preparation of the Manuscript”, appended to the end of this document.
All files should be in PDF or MS Word format.
b. Manuscript submission is free. However, authors must pay for any
offprints they wish to order. Reprint costs are as listed below.
Number

50 copies

100 copies

150 copies

200 copies

of pages

More than
200 copies

in themain
text
1 to 43,000 yen

5,000 yen

7,000 yen

9,000 yen

3,000 yen

pagesperadditional
50 copies

5 to 83,500 yen

6,000 yen

8,000 yenpages

10,0003,000 yenyen

peradditional
50 copies

9 to 124,000 yen

7,000 yen

9,000 yenpages

12,0003,000 yenyen

peradditional
50 copies

13 pages

1,000 yen

1,000 yen

1,000 yen

1,000 yen

and

per

per

per

per

above

additional

additional

additional

additional

4 pages

4 pages

4 pages

4 pages

Additional notes:
1. Shipping fees must be paid in addition to the reprint costs listed
above.
2. A supplementary fee of 20 yen per copy must be paid for the coverpage.
3. If you wish to order more than 500 offprints, please consult
directly with the secretariat of the Japanese Society of Health
Education and Promotion regarding costs.
c. Print out, fill in and submit the submission checklist to the Editorial
Board along with your manuscript by e-mail.
d. Print out the “Copyright Transfer Agreement” and the “Disclosure ofPotential Conflicts of Interest”. Fill in all contents and submit these
forms to the Editorial Board along with your manuscript by e-mail or fax.
(2) Submission by post
Send (a), (c), and (d) above by registered mail to the Editorial Board.
Address of Editorial Board:Ms. Fumi Tsuchiya
The Secretariat of the Japanese Society of Health Education and Promotion
Department of Nutrition Ecology, Kagawa Nutrition University
3-9-21 Chiyoda, Sakado, Saitama, JAPANZip Code: 350-0288
Phone: (+81) 49-283-2310
Fax: (+81) 49-282-3721
E-mail:：j-nkkg@eiyo.ac.jp
6. Decision, copyright, and publication fees:(1) The Editorial Board discusses and decides on the acceptance of manuscripts
following a peer review process. Once a manuscript is accepted, authors are
expected to submit the final revised version electronically. The Editorial
Board may recommend changes in the designated article type or request
specific changes to the manuscript content and/or format. In cases where thenumber of requested revisions exceeds three rounds, the Editorial Board
may ask that the piece be submitted as a new manuscript.
(2) Following the editors’ request for revision, please send the revisedmanuscript back to the Editorial Board within a month. Failure to respondto a request within three months will be considered as a withdrawal of thesubmission. Should authors prefer not to follow one or more of the commentsfrom the referees or the Editorial Board, please include an appropriate
justification at the time the manuscript is re-submitted to the Editorial
Board.
(3) Authors will be given one final opportunity to proofread their submitted
manuscripts prior to publication. This is the time to correct typos ormisprints; however, please note that substantive improvements or revisions
to the manuscript will not be permitted at this stage. In case any
discrepancies are found between the published version and the authors’
proof, the Editor may be contacted with a request for correction, which will
be printed in the subsequent journal issue.
(4) Accepted manuscripts become the property of the Japanese Society of Health
Education and Promotion.

(5) When the designated word count is exceeded, a printing fee of 10,000 yen per
extra page will be charged to the authors. The total amount to be levied willbe specified after the paper is accepted for publication. Please post theprinting fee and reprint cost (if any) to the bank account below.
Japan Post Bank (Yu-cho Ginkou), Account Number: 00500-9-44161,
Account Holder: Head Office of the Japanese Society of Health
Education and Promotion (Nihon Kenkou Kyouiku Gakkai Jimukyoku)(6) Manuscripts once submitted will not be returned.
(7) Any further questions regarding manuscript submission may be directed to
the Secretariat of the Japanese Society of Health Education and Promotion,
the address for which is shown at the end of the preceding section above.

A Guide for Preparation of the Manuscript
The Japanese Society of Health Education and Promotion
Revised on April 13, 2012 by the Editorial Board

1. Structure of articles and accompanying materials
Guidelines regarding necessary documents for manuscript submission aresummarized in Table 1. Regarding the main text, submissions of the“Perspective”, “Review Article”, “Field Report”, “Special Report”, “Commentary”
and “Other” types need not follow the structure presented in Table 1. The main
text of “Field Reports” should follow the structure presented in Table 2.
Table 1. Structure and subdivision of articles and accompanying materials

Application card

Description of content(a) Date of submission; (b) type of article; (c) title; (d)name(s) of the author(s); (e) total number of pages
including cover letter and text; (f) number of tables,
figures and illustrations included in the manuscript;and (g) name, address, telephone number, fax
number, and e-mail address of the corresponding
author. All of this content should be included within
a single page (standard A4-size paper). Please

Cover letter

download the format linked.

(a) Type of article(b) Title

Make sure that the title is short and encapsulates
the main idea of the manuscript.

(c) Author(s)Name(s) of author(s).

(d) Affiliation(s)Place of employment or organization to which eachauthor belongs. Use superscripts (e.g. *1, *2) tocollate affiliations to each author.

(d) Abstract

Not exceeding 250 words, structure the abstract
under the following headings: (a) Objective, (b)Methods, (c) Results, and (d) Conclusion. For “Field

Reports”, the headings can be as follows: (a)Objective, (b) Program or Field Activity, (c)Assessment, and (d) Future Implications.
Three to five keywords should be supplied,(e) Key words

preferably using terms from the medical subject
headings (MeSH) list of Index Medicus.
(g) Corresponding author

The name and address of the corresponding author
should be indicated here. The phone and fax
number/e-mail address may also be included as
desired.

(h) Running headIn case the title occupies more than one line, arunning head of no more than one line should beindicated.

Text(a) Introduction

Background and objective.

(b) Methods

Participants, methods, and ethical issues.

(c) Results

Present results as simply as possible using tables
and figures. (Tables and figures should be placed at
the end of the article.)(d) Discussion

Logical explication of ideas based on the results.
Should be written based on the discussion. (Not(e) Conclusion

compulsory.)(f) Acknowledgement

This section is optional and may be omitted. (Not(g) Conflicts of interest

If nothing to declare, please state as, “The authors

compulsory.)

have no conflicts of interest to declare.”(h) References

Table,
Illustrations

Refer to “2. Formatting guidelines” below.

Figures, Each table, figure, and illustration should bepresented on a separate page. Figures should beclear, as they will be printed precisely as submitted.
Titles should appear at the tops of tables, and at thebottoms of figures and illustrations. Please do notuse vertical lines in tables.

Table 2. Structure of the main text for field reports
Description of content

(a) Objective

Objective of the program or field activity.

(b) Program or field

Description of the program or field activity and any

activity

associated ethical issues.

(c) Assessments

Authors’ observations and assessments.

(d) Future implications

Authors’ comment on potential future implications,based logically on their assessment of the program
or field activities.

(f) Acknowledgement(g) Conflicts of interest

This section is optional and may be omitted. (Notcompulsory.)

If nothing to declare, please state as, “The authors
have no conflicts of interest to declare.”(h)References

Refer to “2. Formatting guidelines” below.

2. Formatting guidelines(1) The text and abstract should be double-spaced, in 12-point Times New
Roman font printed on A4-size paper, leaving margins of 20 mm at the top andbottom and 60 mm at the right- and left-hand sides.
(2) Number pages consecutively from the cover letter through the references.
(3) Authors for whom English is a second language should have theirmanuscript professionally edited before submission.
(4) Use half-size font characters for numeric and alphabetic characters. Arabic
numerals should be used for all numbers 10 and above.
(5) Number tables, figures, and illustrations consecutively and cite in numericorder. Indicate in the margin of the text where each table, figure, or illustration
should appear in the published article.

(6) Authors must obtain permission from the original publisher to include
previously published tables, figures, or illustrations. Each previously publishedtable, figure, or illustration must carry a credit line stating the original source.
(7) References must be numbered sequentially as they appear in the text.
Reference numbers in the text should be given in superscript – for example, 1)
or 1, 2) or 1- 3).
(8) In the reference list, indicate each reference as below.
1) Surname AB, Surname CD. Article title. Journal abbreviation. Year;
Vol: Start page-End page.
Please note: List the names and initials of all authors if there are three or fewer;otherwise, list the first three authors and then add “et al”. Verify journal
abbreviations using Medline, or using “Igakuchuozasshi Shurokuzasshi
Ryakumeihyo” for Japanese journals. If a journal is listed in neither Medline
nor in “Igakuchuozasshi Shurokuzasshi Ryakumeihyo”, then it should bespelled out in full. Include spaces after colons or semi-colons. Hyphens should be
written in half-size font.
Sample references:
Journal article
1) Aikawa R, Jimba M, Nguen KC, et al. Prenatal iron supplementation in rural
Vietnam. Eur J Clin Nutr. 2008; 62: 946-952.
Chapter in book2) O’Neill M, Stirling A. The promotion of health or health promotion? In:
O’Neill M, Pederson A, Dupere S, et al. eds. Health Promotion in Canada:
Critical Perspectives. Second Edition. Toronto: 2007: 32-45.
Book3) Laverack G. Health Promotion Practice: Power and Empowerment. London:
Sage Publications 2004: 1-5.

Materials written in languages other than English
4) Miyasaka T. Kenkokyouiku no hensenn genjyo konngo no kadai. Hokenn No
Kagaku. 2000;42:508-513. [in Japanese]
Electronic citations
Websites should be cited with their URL and access date. (See the 10th editionof the AMA Manual of Style.)5) Smith R. The polypill is about demedicalisation not medicalisation.
http://blogs.bmj.com/bmj/2009/05/01/richard-smith-the-polypill-is-about-demedicalisation-not-medicalisation. Accessed 17 July, 2009.
(9) For describing statistical results, please follow the guidelines set forth in thefollowing book: Gardner MJ and Altman DG. Statistics with Confidence.
London: BMJ Publishing Group, 1990.

Application Card and Submission Check List
Date of submission(DD/MM/YYYY)
Type of article

Perspective/ Review article/ Original article/ Short(Please indicate one communication/ Field report/ Special report/ Commentary/

type only.)

Other (Please specify:

)

Title
Name(s) of theauthor(s)Total number ofpages including
cover letter andtext
Number of tables,

Tables: (figures andFigures: (illustrations

Illustrations: ()))

included in the
manuscript
Contact address of the corresponding author

Permission to disclose
upon publication ofsubmission?

Address

Yes/NoName

Yes/NoTelephone number

Yes/NoFax number

Yes/NoE-mail address

Yes/NoPlease make sure that your manuscript is formatted as per the instructions for
authors, and that the following issues are cleared.
□

The manuscript has not been published previously, and is not underconsideration by any another publication.

□

The first author and the corresponding author are members of the JapaneseSociety of Health Education and Promotion.

□

The text and abstract are double-spaced, in 12-point Times New Roman font
printed on A4-size paper, leaving margins of 20 mm at the top and bottom and
60 mm at the right- and left-hand sides.

□

The manuscript has been checked by a professional native English editor or anative English-speaking researcher (in the case of authors for whom English is asecond language).
□

References are listed following the style outlined in “A Guide for Preparation of
the Manuscript”.

□

A statement of ethical clearance is included in the text. Basically, all research

involving either human participants or materials of human origin should be
conducted with formal approval from an ethical committee. Submissions of
the “Field Report” type may be conducted without such approval, but mustnevertheless be undertaken in accordance with the principles set forth in the
Declaration of Helsinki and other related ethical guidelines.
□

Statistical results are described following the guidelines set forth in thefollowing book: Gardner MJ and Altman DG. Statistics with Confidence.
London: BMJ Publishing Group, 1990.
□

All contents of the “Copyright Transfer Agreement” and “Disclosure of Potential

Conflicts of Interest” forms are filled out.

Copyright Transfer Agreement
To the Editorial Board of the Japanese Society of Health Education and Promotion,
Title of manuscript:
I/We, the undersigned authors, hereby agree to transfer of all rights, including
those pertaining to electronic forms and transmission, under existing copyrightlaws to the Japanese Society of Health Education and Promotion with publication of
the aforementioned manuscript in the Journal of the Japanese Society of Health
Education. We also state each of the author’s contribution(s) as below.
First author (Name)(Date)

Contribution to the manuscript (Use item numbers from the list below.):
Author (Name)(Date)

Contribution to the manuscript (Use item numbers from the list below.):
Author (Name)(Date)

Contribution to the manuscript (Use item numbers from the list below.):
Author (Name)(Date)

Contribution to the manuscript (Use item numbers from the list below.):
Author (Name)(Date)

Contribution to the manuscript (Use item numbers from the list below.):

Please indicate each author’s contribution(s) to the manuscript with reference tothe numbered list below.
1. Conception and design
2. Data analysis and interpretation
3. Manuscript writing and revisions
4. Administrative support and/or manuscript writing support
5. Other (Please specify the contribution alongside the number in these cases.)

You may use additional pages as necessary, labeled with the manuscript title. .

Disclosure of Potential Conflicts of Interest
The purpose of this form is to provide readers of your manuscript withinformation about any other interests of yours that could influence how they receive
and understand your work. Thus, the information provided herein will not influence
the acceptance of your manuscript for publication. The corresponding author will be
responsible for the accuracy of the information below. Please report all relevant
financial activities or other relationships in which any of the authors were involved
within the year prior to submission of the manuscript.
Section 1
Please fill in the blanks below to identify your work.
Manuscript Title (First Author

Corresponding Author)(Given name/ first name:)(Surname/ second name:)(Given name/ first name:)(Surname/ second name:)

Section 2
Is the submitted work a general academic study and/or a project conducted by yourown free will? Please indicate only one response below.
□

Yes

□ No

If you chose “Yes”, please select the funding source for the submitted work from thelist below. If you chose “No”, please proceed to Section 3.
□ KAKENHI (Grants-for-Aid for Scientific Research) by the Ministry of Education,
Culture, Sports, Science & Technology in Japan, Japan’s Ministry of Health
Labour & Welfare, or Japan Society for the Promotion of Science□ Self-funded/delegation of accounting work□ Other (i.e. Research grant from a specific organization)
If ‘Other’, please describe the details below, including the date you received
such funding, the amount, and the name of the foundation.
……………………………………………………………………………………………
Section 3
Was the submitted work a joint project with a specific company/organization or aconsignment study from a third party? Please indicate only one response below.
□

Yes

□ No

If you chose “Yes”, please select the funding source of the submitted work from thelist below and provide the requested information. If you chose “No”, please proceed
to “Signature”.
□ Money from a company/organization that asked the research team to conduct
the work□ Money from a company/organization with which the project was conductedcollaboratively□ OtherIf ‘Other’, please provide further details below.
……………………………………………………………………………………………
Please provide the requested information below.
1) Has anyone in the research team had any financial transactions or
activities with the company or organization that supported the submitted
work? Financial transactions or activities might include, for example,
receiving any financial support from the company/organization, being aboard membership or a consultancy of the company/organization, providing
expert testimony to the company/organization, or receiving payment forlectures or manuscript preparation from the company/organization. Pleaseindicate only one response below.
□

Yes

□ No

2) If you chose “Yes” in response to the above question, please fill out the list
below. You may feel free to add lines if necessary. If you chose “No”, pleaseproceed to “Signature”.
Name of the company/organization
Your relationship with or role in thecompany/organization
Activity in the company/organization
How many hours per month have you
spent, on average, for the activity

hours/month

above?
Do you receive more than a hundred
million US dollars/year?

□Yes

□No

If you chose "Yes" in response to the question above, please selectthe reason for the payment and indicate how much you receive.

□ Salary or rewards□ Royalties□ Payment for

$

/year

$

/year

$

/year

$

/year

$

/year

manuscript preparation□ Payment for lectures□ Scholarship
Do you have any stock/stock options,investments, or a beneficiary rightwithin the company/organization?

□Yes

□No

If you chose "Yes" in
response to the question
above, please provide further
details in the space to theright (i.e. amount of thestock, etc.).
Do you have a relationshipwith any
company/organization forcollaboration between
industry, academia, andgovernment (i.e. having

□Yes

□No

approval of utilization ortransfer of rights,
commitment to technicaltraining, or commission to acommittee, etc.)?
If you chose "Yes" in
response to the question
above, please provide
further details in the space
to the right.

Signature
I declare that the above information is true, correct, and complete to the best of myknowledge.
Date
Signature of corresponding author

Description in manuscriptIf you chose “Yes” in response to Section 2, please provide the pertinent informationin the Acknowledgements section. If you chose “Yes” in response to Section 3, pleaseprovide the relevant information in the Disclosure of Potential Conflicts of Interest.
If you chose “No” in response to Section 3, please state within the text that, “Theauthors have no conflicts of interest to declare”.