Public Call for Project Proposals
Application Guideline
Arts Council Tokyo
The Tokyo Metropolitan Government and Arts Council Tokyo (Tokyo Metropolitan
Foundation for History and Culture) are carrying out the “Tokyo Cultural Program” *1 inorder to cause big waves to achieve a society based on arts and culture towards 2020and hand it over to future generations. To accomplish this goal, Arts Council Tokyo callplans and ideas from the public for the Tokyo Cultural Program to be implemented
from the autumn of 2019 to September 2020.
Innovative and creative plans and ideas that allow more people to participate arewelcomed. The aim is to create projects that play a central role of the “Tokyo TokyoFESTIVAL”*2 to be initiated in April 2020, make the Tokyo Cultural Program
memorable, and enhance Tokyo to be a more creative cultural city in 2020 onward.
We look forward to your creative plans or ideas with full of creativity and achallenging spirit, taking this once-in-a-lifetime opportunity to attract the attention ofthe world.
*1

Tokyo Cultural Program
A variety of cultural projects that are implemented or supported by the Tokyo Metropolitan
Government, the Tokyo Metropolitan Foundation for History and Culture, and the TokyoMetropolitan Symphony Orchestra until 2020
*2Tokyo Tokyo FESTIVAL
The name for a series of events and programs of the “Tokyo Cultural Program” implemented fora six-month period starting from April 2020, when Tokyo will attract the most attention domesticallyand internationallyTokyo Tokyo FESTIVAL
Public Call for Project Proposals
Application Guideline
Eligible Implementation Period: start and end between the autumn of 2019 and
September 2020

Application Period: from February 1 to 28, 2018
Date of Approval: July 2018 (planned)
The Tokyo Metropolitan Government and Arts Council Tokyo (Tokyo Metropolitan Foundation for
History and Culture) call following proposals of idea/plan. Selected proposal will be implemented as acommissioned project of the Tokyo Metropolitan Government and Arts Council Tokyo.

1. Eligibility(1) Genre
Music, play, dance, visual art such as painting and sculpture, photography, literature, mediaarts (e.g. video art, comic, anime, and game), traditional performing art, lifestyle culture (e.g.
the tea ceremony, the Japanese art of flower arrangement, Japanese calligraphy, and cuisine
culture), fashion, architecture, and multiple art activities not limited to any particular genre(2) Contents
Proposals are expected to have objects as follows:■ Impactful creation
Providing quality which promotes Tokyo as metropolis brimming with cultural attractions,raising challenging impression to lead arts and culture in the 21st century, being artistic andtopical, and being able to appeal to inside and outside Japan■ Involvement of any and all people
Being opened to anyone regardless of generation, nationality, and/or disability to participate,having well-planned participation scheme or program so as to provide participants with amemorable experience■ Expansion of the potential of the arts
Challenging to expand the new potential of art by addressing social issues, being able toraise a question to society from the unique viewpoints of the arts1

(3) Scale of project
The cost of a commissioned project itself is limited from millions to 200 million yen. However, thetotal scale of project, which includes other funds such as support money or own funds, is notlimited in this range.
(4) Location
Tokyo metropolitan district*A proposal should include where to perform a project.
*A proposal not specifying place but indicating conditions or scale of the place is also acceptable,e.g. “an outdoor space with an area of XX square meters” or “an indoor venue with a capacity ofYY people”.
*After an application passes the first examination, review on feasibility and arrangements will
be made for a venue together with the Tokyo Tokyo FESTIVAL Project Proposals Secretariat, suchas an available location, period, methods of use, and alternative solutions. This also applies to theuse of facilities owned by the Tokyo Metropolitan Government (i.e. the metropolitan office buildings,parks, and halls).

(5) Period
An idea/plan is to be implemented between the autumn of 2019 and September 2020.
■ Ineligible Activities- Any idea/plan that aims to propagate or claim religious or political messages- Any idea/plan that mainly aims to sell exhibits, products or others

2. Basic Selection Policy
Applications will be examined in terms of feasibility, challenging attitude such as
innovativeness and creativity, adherence to the concept of the cultural programs of the Tokyo
Metropolitan Government, and contribution for creating legacy which the Tokyo Metropolitan
Government intends to make for the future after 2020. Each idea/plan is expected not to be amere event but to contribute to an improved creative environment for arts and culture in Tokyo in2020 onward. To be specific, the following will be taken into account.
<Points of examination>(1) Contribution for creating legacy which the Tokyo Metropolitan Government intends to make forthe future after 2020
 Ideal form of legacy- Increase opportunities for citizens to experience arts and culture- Revitalize local economy and enhance tourism- Gain international acclaim of Tokyo as a city of artistic and cultural attractions
2 groups and others- Development of human resources, art/cultural- Contribution of arts and culture power to solve social issues

(2) Adherence to the concept of the cultural programs led by the Tokyo Metropolitan Government
 The concept of the cultural programs led by the Tokyo Metropolitan Government
Execute the best cultural programs in history in accordance with the Olympic spirit and pass down
cultural legacies after 2020 to make Tokyo the top cultural city in the world.
- Transmit Tokyo culture with originality and diversity including the coexistence of tradition andmodernity to the world and proactively promote international artistic/cultural exchanges.
- Create opportunities for participation and exchanges among all people including the disabled, theelderly, children, and people from other countries.
- Promote artistic/cultural activities with new concepts and develop human resources responsible
for the next generation.
- Generate a cultural festive mood in the whole Tokyo.
- Unite efforts through cooperation with the national government, other local authorities,
artistic/cultural groups, and others.

(3) Innovativeness, creativity, and a new challenge in light of the future after 2020
(4) An idea/plan can be implemented in 2020 or 2019(5) An idea/plan is executed and showcased in Tokyo metropolitan district(6) An idea/plan is reasonably feasible(7) An application stating clear achievement of goals (i.e. it has a viewpoint of self-estimation)

3. Eligible Applicant
Basically, anyone can make an application, including individual, group, organization/corporation(e.g. NPO, executive committee, and companies).
*National governments, local public bodies, and foreign governments are not eligible to make applications.
However, they are permitted to be member organizations of an executive committee.
*An organization funded by a national government, a local public body, or a foreign government for thefoundation or the like. However, it is permitted to be a member organization of an executive committee.
*The following corporations and groups are ineligible.
1) Organized crime groups [the organized crime groups set forth in Number 2 of Article 2 [the Tokyo Metropolitan
Ordinance for Eliminating the Organized Crime Groups (Tokyo Metropolitan Government Ordinance No. 54 of2011; hereafter “Organized Crime Elimination Ordinance”)]
2) Corporations or other organizations with anyone corresponding to members of organized crime groups and thelike (the members of organized crime groups set forth in Number 3 of Article 2, Organized Crime Elimination
Ordinance; or people associated with organized crime groups set forth in Number 4 of the same article of thesame ordinance)

4. Implementation System
The selected idea/plan will be regarded as a project sponsored by the Tokyo Metropolitan
Government and Arts Council Tokyo (Tokyo Metropolitan Foundation for History and Culture), andthey will commission a production to the applicant.
If an individual is an applicant, he/she will be required to obtain corporate status or establish anexecution committee when executing a project and making an agreement. If an individual passes
the first examination without obtaining corporate status or establishing an execution committee,
the secretariat and Arts Council Tokyo will support to arrange a management structure.
3

5. Attention-The implementation of projects will be fixed when the budget bill for FY2018 is approved at theTokyo Metropolitan Assembly meeting, and the budget bill for FY2018 is approved at a meeting of
the board of directors in the Tokyo Metropolitan Foundation for History and Culture with anapproval by the Tokyo Metropolitan Assembly meeting. Please note that the scale or venue etc. ofcommissioned projects may be changed in accordance with this process.

6. Application Form for Idea/Plan (for the First Examination)*Download an application form from the website for the Public Call for Project
Proposals for Tokyo Tokyo FESTIVAL.
http://www.ttf-koubo.jp/

1. Format 1 (idea/plan)• Project title• Outline
1) Aim and target (within 100 words in English)2) Assumed key artists/players (i.e. names and career outlines)
3) Assumed cooperative groups, companies etc.
4) Assumed location/venue5) Assumed duration and period6) Assumed operating structure (e.g. an executive committee or a company;
state None if not applicable)
7) Assumed total budget and brief breakdown (if revenue is anticipated, write
approximate amount)• Type of presentation (e.g. exhibition, performance and so on)• Summary (within 600 words in English)• Things on which you focus as a cultural program towards 2020 (within 100 wordsin English)• URLs of websites containing reference data (music and/or video)*The data should be less than three minutes and upload it on YouTube with limitedaccess.
• What to achieve in the project (within 100 words in English)• What emphasized most
2. Format 2: Profile of applicant/group43. Format 3: Paper-based materials that help depict the idea/plan(up to three sheets of A4-size paper; illustrations, similar examples, and photocollages etc.)*Submit all of the aforementioned application documents together by the deadline.
*Your cooperation will be appreciated if you are asked to submit supplementary materials and others in
the course of the examination.
* Submitted application documents will not be returned. You are advised to make duplicates before
submission.

■ Reference: If the application passes the first examination, the applicant might be asked to refine
the project proposal for the second examination as follows:1) Project proposal● Project name ● Aim ●Summary ● Key artists/players● Location/venue ● Duration ● Operating structure, PR plan
● Cooperative groups/companies● Other illustrative figures and others2) Rough estimation of project cost (expected income and expense)

7. Deadline for Applications
via postal mail: Wednesday, February 28, 2018 (postmark deadline)*Send your application by traceable means, such as registered mail or package delivery
service.
*Direct delivery to the secretariat cannot be accepted.

via the website: 11:59 p.m., Wednesday, February 28, 2018
*Upload your application on the website for the Public Call for Project Proposals for Tokyo
Tokyo FESTIVAL.
http://www.ttf-koubo.jp/en

8. Examination Process
A judges’ panel is established for examination. Applications will be examined and selected by
the judges’ panel.
1) Arts Council Tokyo will screen the application documents and attachments before examination.
2) The members of the judges’ panel will make first examination upon the application documents
5which passes the document screening.
3) If the application passes the first examination, applicants might be required to refine theirproject proposals for the second examination Through reviewing the feasibility of the application
together with the secretariat.
4) Applicants will then give a presentation and undertake an interview in the second examination.
After the deliberation, the proposed ideas/plans will be selected. Details including the value ofconsignment will be determined after selection.

9. Examination Results (Notice of Examination Results)
The results of the first examination and the second examination will be notified via postal mail in
May 2018 and July 2018 respectively. Selected ideas/plans may be published on the websites andother PR media of the Tokyo Metropolitan Government and Arts Council Tokyo.
*Please note that the notice of results may be delayed, depending on the number of applications
and/or the progress of the examination.
*Applicants will not be informed of why their applications have been selected or not.

10. Disclosure of Information Related to Activities
For selected ideas/plans, information such as the project consignee’s name, contact
information, outline of activities will be published in publicity materials, including on the websites ofthe Tokyo Metropolitan Government and Arts Council Tokyo.
The production process of the projects will be documented for the publicity of the Tokyo
Cultural Program.

11. Handling of Personal Information
Personal information included in application documents will be managed properly under theprivacy policy of the Tokyo Metropolitan Foundation for History and Culture. However, it may beprovided to outside experts and/or the Tokyo Metropolitan Government for purposes such as
examinations and/or ex-post evaluation.

612. Place of Submission and Contact
Note: E-mail is preferred for inquiries in English.

Public Call for Tokyo Tokyo FESTIVAL Project Proposals Officec/o Arts Council Tokyo
8F, Kudan First Place, 1-28 Kudankita 4-chome, Chiyoda-ku, Tokyo 102-0073
Telephone (Japanese only): 03-6256-9921/Facsimile: 03-6256-8828
E-mail: info@ttf-koubo.jp
http://www.ttf-koubo.jp/

7Schedule of Public Call for Tokyo Tokyo FESTIVAL Project Proposals (planned)
Arts Council Tokyo / Secretariat

Applicant (individual / group)

Friday, November 24, 2017

Announcement of public callParticipation in explanation meeting

Holding of explanation meeting
PR for call

Preparation of proposal↓
Thursday, February 1, 2018: Acceptance of applications starts←

Submission of application documents

Wednesday, February 28, 2018: Application deadline↓
March to April 2018
Document screening before first examination↓
around May 2018: First examination
Notice of results of first examination↓
Refine proposals

Investigation of feasibility

Advice on an implementation system←

Submission of project proposal↓
around June and July 2018: Second examination (presentation)↓around July 2018: Approval of ideas/plans↓
Preparation, startup of an implementation system, a consignment agreement

Consignee group

Arts Council Tokyo / Secretariat

Forum on Selected Projects (tentative name): presentation and PR of selected ideas/plans
Support and advice for production

Start for production

Between the autumn of 2019 and September 2020: Implementation of Project8