Master Plan
20th Asian Games Aichi-Nagoya 2026
Ver.2
March 2024

AINAGOCTable of Contents
Overview ........................................................................................................... 5
1.1

Principles & Marks ................................................................................................... 5

1.1.1

Slogan .............................................................................................................. 5

1.1.2

Emblem ............................................................................................................ 5

1.1.3

Mascot .............................................................................................................. 6

1.2

Facts & Figures ........................................................................................................ 7

1.3

Games Operation..................................................................................................... 8
Operations ........................................................................................................ 9

2.1

Sports ....................................................................................................................... 9

2.1.1

Sports Programme ........................................................................................... 9

2.1.2

Sport Related Services................................................................................... 10

2.1.3

Sports Equipment ............................................................................................ 11

2.1.4

Victory & Medals Ceremony ............................................................................ 11

2.1.5

Medical Services ............................................................................................ 12

2.1.6

Anti-Doping ..................................................................................................... 13

2.1.7

Test Events ..................................................................................................... 13

2.1.8

Sports presentation ........................................................................................ 13

2.2

Ceremonies & Cultural Program ............................................................................ 16

2.2.1

Opening & Closing Ceremonies ..................................................................... 16

2.2.2

Welcome ceremony........................................................................................ 16

2.2.3

Torch Relay..................................................................................................... 17

2.2.4

Cultural Programme ....................................................................................... 17

2.3

Competition venues ............................................................................................... 20

2.3.1
2.4

Competition Venue ......................................................................................... 20

Accommodations ................................................................................................... 43

2.4.1

Athletes’ Accommodation ............................................................................... 43

2.4.2

Accommodation facilities for Games related stakeholders (other than athletes

and team officials) ......................................................................................................... 44
2.5Games Workforce .................................................................................................. 46

2.5.1

Organisation and Human Resources ............................................................. 46

2.5.2

Recruitment, Staffing, and Training ................................................................ 46

2.5.3

Volunteers....................................................................................................... 47

2.5.4

Education and training.................................................................................... 47

2.5.5

Uniforms ......................................................................................................... 48

2.6

Supplies required for the Games ........................................................................... 50

2.6.1

Procurement ................................................................................................... 50

2.6.2

Rate Card ....................................................................................................... 50

2.6.3

Customs Clearance (Customs) ...................................................................... 50

2.7

Transport ................................................................................................................ 52

2.7.1

Transport System ........................................................................................... 52

2.7.2

Arrival & Departure ......................................................................................... 52

2.7.3

Opening & Closing Ceremonies ..................................................................... 52

2.7.4

Competition (Training) Venues ....................................................................... 53

2.7.5

Formulation of Transport Plan ........................................................................ 53

2.8

Information Technology .......................................................................................... 55

2.8.1

Asian Games Information System (AGIS) ..................................................... 55

2.8.2

Telecommunications ....................................................................................... 55

2.8.3

Weather Information ....................................................................................... 56

2.8.4

Timing & Scoring and Result Posting............................................................. 56

2.9Media ..................................................................................................................... 58

2.9.1

Main Media Centre (MMC) ............................................................................. 58

2.9.2

Broadcast ....................................................................................................... 58

2.9.3

Press .............................................................................................................. 59

2.9.4

Media Services ............................................................................................... 60

2.10International Relations ........................................................................................... 62

2.10.1

Cooperation with the OCA ............................................................................. 62

2.10.2

Cooperation with the NOCs ........................................................................... 62

2.10.3

Meetings ......................................................................................................... 62

2.11

Protocol .................................................................................................................. 65

2.11.1
2.12

Protocol by Venues ........................................................................................ 65

Accreditation .......................................................................................................... 67

2.12.1

Establishment of Accreditation Categories .................................................... 67

2.12.2

Immigration Procedures and Accreditation .................................................... 67

2.12.3

Accreditation Centres ..................................................................................... 68

2.13

Security .................................................................................................................. 69

2.13.1

Security Organisation ..................................................................................... 69

2.13.2

Security Measures.......................................................................................... 69

2.14

Promotional Activities for the Games..................................................................... 71

2.14.1

Internet ........................................................................................................... 71

2.14.2

Promotional Event .......................................................................................... 71

2.14.3

Media Relations .............................................................................................. 73

2.14.4

Publications .................................................................................................... 73

2.14.5

Information Centres ........................................................................................ 74

2.15

Marketing ............................................................................................................... 76

2.15.1

Sponsorship, Licensing & Merchandising ...................................................... 76

2.15.2

Ticketing ......................................................................................................... 76

This plan was formulated based on the information available as of March 2024 including thestatus of the previous Asian Games and is therefore subject to change due to various factors.

Chapter 1 Principles & Marks

Overview
1.1
1.1.1

Principles & Marks
Slogan“IMAGINE ONE ASIA” Sports has the power to bring people together beyond
language, culture and nationality.
Aichi-Nagoya 2026 Asian Games will be an opportunity for every people in Asia to beable to imagine their own ‘ONE ASIA’ with the power of sports so that the ties among
the people in Asia will be strengthened and they can go forward to a bright future.

1.1.2

EmblemThe smooth curves describe the liveliness of sports. The centre line colored by purple,
gold and green inspires the image that people get together as one and go forward to
the future by heading to a bright red sun, the symbol of the OCA.
The purple is used as an image of iris which is the prefectural flower of Aichi. The gold
describes the Kinshachi, the golden tiger-fish roof ornaments and the symbol of the
Nagoya Castle. And the green inspires the high environmental consciousness amongpeople of Aichi-Nagoya fostered through the EXPO Aichi 2005, the COP10 and the
UNESCO World Conference on ESD.

5

Chapter 1 Principles & Marks

The purple curve and the centre line features “A” as in Asia and Aichi. The purple andgold is designed to show “N” as in Nagoya.

1.1.3

MascotDesign (two dimensional) will be announced by May 2024, mascot costume (3D) will
be announced by July 2024.

6

Chapter 1 Facts & Figures

1.2

Facts & Figures
Title

Official name
Abbreviation

20th Asian Games Aichi-Nagoya 2026
①Aichi-Nagoya 2026 Asian Games /②Aichi-Nagoya 2026 Games / ③Aichi-Nagoya 2026

Organiser
Official name

AINAGOC

Host City
Aichi Prefecture and City of Nagoya

PeriodFrom Saturday, September 19 to Sunday, October 4, 2026

Participants
Delegations (athletes and team officials): 15,000 (However, the maximum numberof athletes shall be 10,000.)OCA Family / VIP: 2,000 (expected)
Games Officials: 3,300 (expected)
Media: 10,000 (expected)
Volunteers: 28,000 (expected)
The number of Games operation staff, sponsors, etc. will also be added to theabove.

Games Facilities
Competition Venues, Training Venues, Athletes Village (hereinafter referred as“athletes and team officials’ accommodation”), Main Media Centre (MMC), etc.

Sports Programme
Refer to the 2.1.1 sports programme

Other events
Opening and closing ceremonies, torch relay, cultural programs, etc.

7

Chapter 1 Games Operation

1.3

Games Operation
Games Stakeholders

Organisational Structure
AINAGOC will establish necessary function in each preparation phase.
Current status of AINAGOC(As of March 2024)

8

Chapter 2 Sports

Operations
2.1

Sports2.1.1

Sports Programme

Number of Sports: 41
Category

Number ofSports ProgrammeSportsOlympics Sports

32

Aquatics, Archery, Athletics, Badminton,
Basketball, Boxing, Breaking,Canoe / Kayak, Cycling, Equestrian,
Fencing, Football, Golf, Gymnastics,
Handball, Hockey, Judo,Modern Pentathlon, Rowing, Rugby,
Sailing, Shooting, Skateboarding,Sport Climbing, Surfing, Table Tennis,
Taekwondo, Tennis, Triathlon,
Volleyball, Weightlifting, Wrestling

Five Regional Sports

5(1 each)in Asia

Kurash(Central Asia)
Wushu(East Asia)
Kabaddi(South Asia)
SepakTakraw(Southeast Asia)
Jujitsu(West Asia)

AINAGOC

Proposed2

Baseball / Softball, Karate

OCA Proposed Sports

2

Squash, e-Sports

Sports

The sports programme was confirmed at the 42nd OCA General Assembly (July 8,2023) in accordance with the Host City Contract.
The sports included in the Paris Olympics in 2024 will be held.
The sports to be held will be determined taking into account their popularity in thefive zones in Asia: Central Asia, East Asia, South Asia, South East Asia and WestAsia.
Up to two sports will be held based on proposals made by the AINAGOC at its sole
discretion.

9

Chapter 2 Sports
Up to two sports will be held based on proposals made by the OCA through thediscussion with the OCA.
Regardless of the above, if it is difficult to perform such sports (eg. due to lack ofappropriate competition venues, etc.), such sports will not be performed at thegames in consultation with the OCA. The sports to be performed will be determinedin consultation with the OCA such that the total number of delegations does notexceed 15,000 persons.
The number of disciplines will be 58 with reference to the Paris 2024 Olympic
Games and past Asian Games.
The events will be coordinated with the OCA in accordance with the following policy.
For 32 Olympic sports, the events will be held in accordance with Paris 2024
Olympic Games.
For 9 non-Olympic sports, the events will be held in accordance with Hangzhou
Asian Games.
Competition schedule
For the competition schedule, daily schedule, session schedule and event schedule
will be created.
The sports program (sports/disciplines/events, competition venues, daily scheduleand session schedule draft) will be submitted to OCA at least two years before thegames.

Demonstration Sports
In consultation with OCA, AINAGOC will examine the possibility of organising up to
two demonstration sports during or before the period of the games taking into accountfactors such as effectiveness as public relations for the games and the cost of thedemonstration sports.

2.1.2

Sport Related Services

Sports Entry
An entry policy aiming for efficient operation of the games will be established at least
two years before the games. Sports entry manual will be created and submitted to
OCA.
Entry by Sports: January to March 2025
Entry by Number: October to December 2025
Entry by Name: April to June 2026

Technical Handbook
10Chapter 2 Sports
A technical handbook which covers outline of the Games, sports information, etc. will
be prepared at least one year prior to the Games and will be distributed to each
National Olympic Committees (NOC).
General information: AINAGOC, host city, accreditation, accommodations, arrivaland departure, medical services, etc.
Sports information: schedule of sports, events, venues, sports rules, sports entries,
sports equipment, medical services, anti-doping, victory ceremony, etc.

Sports Related Publications
Sports-related releases to be distributed to athletes, team officials, etc. will beconsidered as necessary.

2.1.3

Sports Equipment

Creation of Sports Equipment List
The type and quantity of equipment required for the operation of the competition will
be discussed with IF/AF and a list of sports equipment will be prepared.

Procurement Of Sports Equipment
Procure efficiently and accurately through sponsorship, free rentals, paid rentals, andpurchases.

2.1.4

Victory & Medals Ceremony

Operation of the victory ceremony
The ceremony will be held in a suitable atmosphere for commending winners.
Training will be provided to the operation staff and victory ceremony assistants, etc. inadvance to ensure that the ceremony is conducted smoothly.
Necessary items including the podium, costumes, and music suitable for theatmosphere of the victory ceremony will be prepared.
Content of the victory ceremony, together with the designs of prize-winning medals,
shall be submitted and approved by OCA at least one year prior to the Games.

Medals & Diploma certificatesPrize winning medals, Certificate of Merit (for the top six athletes), and othernecessary items will be produced.
Prize winning medal design will symbolize the host city, Aichi-Nagoya and approved
by OCA. Production of the medal will start in 2024.

11

Chapter 2 Sports

Presenter
Prize winning medals will be presented by the OCA President or a person approvedby the OCA.
Details will be determined in consultation with the OCA.

Delegation flags & National Anthems
The delegation flags and national anthems of respective delegations will be used forthe victory ceremony.
The delegation flags and national anthems will be checked for its accuracy at the Chefde-Mission meetings, etc.

Other goods, etc.
Other than prize winning medals and Certificate of Merit, commemorative item will bepresented to symbolize the host city, Aichi-Nagoya.

2.1.5

Medical Services

Overview
Medical services will be available during the period of the games within the scoperequired to perform the tasks for the games.

Structure of providing medical services
Operation plan and medical guideline etc. (including anti-doping) for systematicallyproviding medical services will be formulated taking into account the opinions ofexperts and OCA.
The medical care scheme will be established in cooperation with medical institutions
and health related authorities concerned, etc. in the vicinity of the venues to offer
reliable and safe medical services.

Establishment and operation of medical stations
Set up a medical station in necessary competition and non competition venues, (eg.
accommodation for athletes and team officials, MMC and HQ Hotel etc.) to provide
first aid. Also, establish a scheme to enable to transport patients to nearby hospitals
when necessary.

Establishment of a public health management scheme
Basic measures for health and hygiene will be established for the games to preventthe outbreak and spread of accidents such as food poisoning and group infection.
Efforts will be made to maintain the hygiene of facilities related to the games and to

12

Chapter 2 Sports
maintain the health of those involved in the games.

2.1.6

Anti-Doping

Overview
A Doping Control Stations (DCS) will be installed at the competition venues andAthletes and team official accommodations.
Coordination and planning for the operation of doping control will be formulated incooperation with the Japan Anti-Doping Agency (JADA) and the International
Testing Agency (ITA) etc.
For doping control staff, we will provide the necessary Doping Control Officers(DCOs), chaperones, and administrative personnel etc. in liaison with ITA.

2.1.7

Test Events

Overview
Various international and national events will be used as test events, and operational
capability will be ensured for the games based on issues identified and experience
gained.
Opportunity for test events for the sports programme for all disciplines will beensured in coordination with International Federations (IFs), Asian Federations(AFs), National Federations (NFs).
The implementation plan for test events will be formulated.
Test events will be organised to accumulate knowledge for operation of the games(from September 2025 to June 2026).

2.1.8Sports presentation

Overview
Conduct sports presentation with announcements and music so that the competition
will be held smoothly, boost excitement at the venue and enable athletes to do theirbest performance.
Coordinate necessary equipment and staff required, depending on the content andmethod of each venue.

13

Chapter 2 Sports❖

Roadmap

2.1 Sports

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Sports ProgrammeSports★ Submit to OCA●Decision

Disciplines
EventsDaily Schedule
Session Schedule
Event Schedule★ Submit to OCA★ Submit to OCA
Study from IF/AF and past games and create plan
★ Submit to OCA
Study from IF/AF and past games and create plan
★ Submit to OCA (Draft version)
Study from IF/AF and past games and create plan

Sport Related Services
Entry Manual

Review and Prepare★ Submit to OCA

Entry by Sports
Entry by Number
Entry by NameSports Equipment
Creation of Sport Equipment List

Ver.2 and various guides

ver.1

Prepare Technical Handbooks and Various
Guides● Distributed to NOCs
Consideration and preparationfrom Past Conventions
Review Procurement Methods and Procurement
for each competition.

Procurement of Sport Equipment

Victory & Medals Ceremony
Formulation of plan

Operation of the Victory Ceremony

Design selection

Production of the Prize Medals

Submit to OCA

Review and coordinate★
production and management methods

Research and final decision

Production of the Podium

Review

Production and storage of the certificates,
commemorative items etc.

Manage and Storage●Publish
Production
Production

Medical Services
Develop a medical and hygiene services
implementation plan(including contents on Anti-Doping).

Create base plan

★ Submit to OCA

Develop a medical guide, etc.
(including contents on Anti-Doping).
Coordinate with medical and health-related
institutions.

Formulation of implementation plan

Create medical guideline, etc.
Coordinate with institutions; Designation and coordination with back-up hospitals
Establish and Operate

Establishment and operation of medical
stations
Review the public health management system

Review various measures related to public health14

Chapter 2 Sports

2.1 Sports
Anti-Doping
Collect information, liaison and coordination
with ITA, JADA, etc.

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1
Review, analayse and coordinate
with various agencies

Form contracts
with the agencies

Coordinate and implement

Examine placement standards etc.

Secure required personnels

Test Events
Prepare plan

Planning Test Events

Conduct in order of scheduled events

Conduct Test Events

Sports presentation
Consider implementation content andConsider implementation content

necessary specification

15

Chapter 2 Ceremonies & Cultural Program

2.2

Ceremonies & Cultural Program
Overview
A plan will be considered and formulated based on opinions of art and culture experts.

2.2.1

Opening & Closing Ceremonies

Overview
Opening Ceremony: September 19, 2026 (Saturday)
Closing Ceremony: October 4, 2026 (Sunday)
Ceremony Venue: Nagoya City Mizuho Park Athletic Stadium (Main Stadium withseating capacity of 35,000 seats including temporary seats)
Participants: Athletes and team officials, OCA family, Media and spectators
Content: Performance and ceremony

Production
Basic plan that includes the planning and production will be created by mid-June 2024
and will be considered and decided by external experts from art, sports, business andgovernment officials based on the Games concept “IMAGINE ONE ASIA”.
After the creation of the basic plan, implementation plan that states the content of theceremony and preparation and operation plan will be created by the end of 2024. Afterthe creation of the implementation plan, production team will be assembled under thesupervisor of the overall ceremony performance and detailed planning of theperformance will be considered and decided and will start production.
After discussion and agreement with OCA, design and specification of the cauldron
will be produced.

Submission of an implementation plan
Programme of the opening and closing ceremony will be submitted to OCA for
approval one year before the Games.
Invited guests will be coordinated with OCA in advance.
Programme will be conducted to reduce the burden for participating athletes byreducing the waiting time for parade.

2.2.2

Welcome ceremony

Overview
Venue: Nagoya Convention Hall

16

Chapter 2 Ceremonies & Cultural Program
Participants: CdM of each NOC
Content: Entry of delegation, greeting from Village Mayor, presentation of gift
A combination of onsite and online will be considered.

2.2.3

Torch Relay

Overview
Torch Relay is to attract attention and interest from the public right before the Games,
and to build momentum and boost the sense of festivity towards the Games.
Relay Routes：Torch Relay will take place in the municipalities inside and outsideof Aichi Prefecture where the competition venues are located to boost theexcitement among local community.
Relay period: from the day of flame lighting until the opening ceremony. (September
19, 2026)
Flame Lighting Period：from the opening ceremony until the closing ceremony.
(From September 19 to October 4, 2026)
Flame lighting ceremony will be held at a historical site in Aichi-Nagoya.

Submission of an implementation plan
Torch relay program plan will be submitted to the OCA for approval one year before
the Games.

Torchbearers
The possibility of recruiting bearers from the general public (in addition to athletes andparties to the games related people) will be considered.
Bearers will be given training to ensure a smooth relay.

Torch
Torch design will be symbolized from the host city, Aichi-Nagoya.
Design plan will be presented by December 2024 to OCA and will be produced after
approval.

2.2.4

Cultural Programme

Overview
Various resources including history, culture and art, nature, industry of Japan andAichi-Nagoya will be introduced to appeal the local attractions of the region to people
from Asia. Various initiatives will be implemented at local municipalities that hosts

17Chapter 2 Ceremonies & Cultural Program
competition venues to share the diverse cultures and values in Asia in collaboration
with the host city before, during, and after the Games. Those initiatives will beconsidered to comprise events aimed at helping facilitate interactions between those
involved in the games and local citizens and cultural programs that can contribute topromoting cooperative international relations and friendship.

Submission of implementation plan
An implementation plan for cultural programme shall be submitted at least two years
before the Games to obtain approval from the OCA.

Implementation of cultural programme
Cultural programme will be conducted in the following venue and period.
Venue

PeriodMunicipality within Aichi
Prefecture
Municipality that has

September 19, 2025 – December 31, 2026

competition venue
Competition Venues, etc.

September 19 - October 4, 2026

18

Chapter 2 Ceremonies & Cultural Program❖

Roadmap

2.2 Ceremony and Culural Pogramme

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Opening & Closing Ceremonies
Review of implemented details
Create the production system

Research on past Games, review contents for implementation
Create base plan, execution plan, form production team★ Submit to OCA
Review and production of performance contents

Contents of the ceremonies

Produce

Review design and specifications

Production of the Cauldron

Lighting of
the cauldron●

Opening and Closing Ceremonies

Opening and Closing Ceremonies

Welcome ceremony
Review

Welcome ceremony

Planning

Welcome Ceremony

Torch Relay
Plan
Create implementation plan
Select torchbearer

Coordinate and basic plan with local authorities
Solicit local municipalities' intention and decide relay route★ Submit to OCA
Decide how to select torchbearer

Review design

Production of the Torch and the Uniform

Recruirment of torchbearer

Production★ Submit to OCA

Official● announcement
Torch Relay

Torch Relay

Cultural Programme
Submission of implementation plan

Coordinate with local authorities, create authorisation system★ Submit to OCA
Review contents and coordinate implementation

Review contents and coordinate with therelevant organisations

Conduct cultural programme

Implementation of cultural programmes

19Chapter 2 Competition venues

2.3

Competition venues

2.3.1

Competition Venue

Overview
Main Stadium: Nagoya City Mizuho Park Athletic Stadium (opening and closing
ceremonies, athletics)
Capacity - 30,000 seats, to be completed in March 2026
Number of competition venues: 55
Preparations are underway for the operation of the competition venue in all possible
ways.
The IF/AF will conduct inspection, agree and report to OCA for approval.
Once the venue is decided, coordination on operation will be arranged with the IF/AF
and TD.
Sports programme will be included and submitted to the OCA at least two years prior
to the Games.
Frequency assignment for wireless devices will be applied to enable wirelesscommunication devices such as walkie-talkies to be used for Games operation.
Utilising wireless LAN service to allow spectators to access Games information via
smartphones and other mobile devices will be considered.

Model Venue Exercise
A model venue operation plan will be prepared two years prior to the Games, basedon the results of a model venue exercise which is expected to take place on the dayof the competition.

Venue Operation Manual
Using the model venue operation plan as a reference, a venue operation plan for eachvenue will be prepared to consolidate various plans such as venue outline, competition
outline, schedule, operation structure, venue layout, and security plan.
Ver. 1: By March 2025
Ver. 2: By August 2026

20

Chapter 2 Competition venues

Map of Competition Venues

Osaka

Tokyo

Aichi

21

Chapter 2 Competition venues

List of Competition Venues

22Chapter 2 Competition venues

23Chapter 2 Competition venues

１

Aquatics

調整中Competition
Venue

１. Tokyo Aquatics Centre(Swimming/Diving) <Tokyo>

Category

Existing

Capacity

Approx.5,000 seats©Tokyo Metropolitan Government

写真Competition
Venue
Category

Existing

Capacity

Approx.2,200 seats

Venue

3. Nagoya City General
Gymnasium [Rainbow pool]（Water polo)

Category

Existing

Capacity

Approx.3,500 seats

Competition

会場調整中

２. ”ToBiO” Furuhashi
Hironoshin Memorial
Hamamatsu Swimming
Centre (Artistic
Swimming)<Shizuoka>

Competition

４. Shinmaiko Marine Park

Venue

(Marathon Swimming)

Category

Temporary

Capacity

TBD

24

Chapter 2 Competition venues

２

Archery

Competition
Venue

３

５. Okazaki Chuo Sogo Park
Multipurpose Square

Category

Temporary

Capacity

TBD

Athletics

Venue

６. Nagoya City Mizuho Park
Athletic Stadium(Track and Field, Marathon)Category

Newly developed

Capacity

Approx.30,000 seats

Competitionⓒ株式会社瑞穂ＬＯＯＰ－ＰＦＩ
Perspective drawing is subject to change.
Competition
Venue

７.Circular course around the
Aichi Prefectural
Government Office and the
Nagoya City Hall(Race Walk)

Category

Temporary

Capacity

TBD

25

Chapter 2 Competition venues

４

Badminton

Competition
Venue
写真

5

８. Ichinomiya City Municipal
Gymnasium

Category

Existing

Capacity

Approx.2,000 seats

Baseball/Softball

Venue

９. Okazaki Chuo Sogo Park
Baseball Stadium(Baseball)Category

Existing

Capacity

Approx.20,000 seats(Infield : Approx.8,000
seats, Outfield :Approx.12,000 seats)

Competition

Venue

10. Toyohashi Municipal
Baseball Stadium(Baseball)Category

Existing

Capacity

Approx.15,900 seats(Infield : Approx.8,400
seats, Outfield :Approx.7,500 seats)

Competition

11. Anjo Softball Ground

Competition

Venue(Softball)Category

Existing

Capacity

Approx.2,500 seats(Infield : Approx.1,000
seats, Outfield :Approx.1,500 seats)

26

Chapter 2 Competition venues

6

Basketball

写真Competition
Venue

7

(Basketball)Category

Existing

Capacity

Approx.2,400 seats

Competition
Venue

Venue

12. Wing Arena Kariya

13. Kinjo Futo Station
Square Venue (３×３)

Category

Temporary

Capacity

TBD

Boxing

調整中

Competition
Venue

14. Nishio Gymnasium

Category

Existing

Capacity

Approx.2,900 seats

27

Chapter 2 Competition venues

8

Breaking

写真

Venue

15. New Aichi Prefectural
Gymnasium[Aichi International Arena]

Category

Newly developed

Competition

Capacity

15,000 seats(maximum)©Aichi International Arena Co.,Ltd.
Perspective drawing is subject to change.

9

Canoe/Kayak

調整中Competition 16. Miyoshi Lake
Venue

調整中

(Sprint)

Category

Existing

Capacity

TBD

Competition
Venue

17. Yahagigawa Canoe Slalom
Course (Slalom)Category

Temporary

Capacity

TBD

28

Chapter 2 Competition venues

10

Cycling

調整中Competition
Venue

Existing

Capacity

Approx.1,800 seats

Competition

19. Circular course in
Shinshiro City (Road)

Category

Temporary

Capacity

TBD

Competition
Venue*Image perspective
view※イメージ図

(Track) <Shizuoka>

Category

Venue

写真

18. Izu Velodrome

20. Obata Ryokuchi Park
(Mountain Bike)

Category

Temporary

Capacity

TBD

Competition

21. Nagoya Velodrome BMX

Venue

Race Course (BMX Racing)

Category

Newly developed

Capacity

TBD

Competition
Venue

22. Aichi Sky Expo

Category

Existing

Capacity

TBD

29

Chapter 2 Competition venues

11

Equestrian

写真

Venue

23. JRA Equestrian Park
(Dressage / Eventing /Jumping) <Tokyo>

Category

Existing

Capacity

Approx.1,500 seats

Competition*Image perspective view

12

e-Sports

Competition
Venue

13

22. Aichi Sky Expo

Category

Existing

Capacity

TBD

Fencing

写真Competition
Venue

22. Aichi Sky Expo

Category

Existing

Capacity

TBD

30

Chapter 2 Competition venues

14

FootballCompetition
Venue

24. TOYOTA STADIUM

Category

Existing

Capacity

Approx.44,400 seats

Competition
Venue

25. Nagoya City Minato
Soccer Field

Category

Existing

Capacity

Approx.5,400 seats

Competition
Venue

26. Wave Stadium Kariya

Category

Existing

Capacity

Approx.2,600 seats

Competition
Venue

27. Nagoya City Mizuho Park
Rugby Field

Category

Existing

Capacity

Approx.10,600 seats

31

Chapter 2 Competition venues

写真Competition
Venue

28. Nagaragawa Athletics
Stadium <Gifu>

Category

Existing

Capacity

Approx.16,300 seats

Competition
Venue

29. Shizuoka Stadium Ecopa<Shizuoka>

Category

Existing

Capacity

Approx.50,900 seats

Competition
Venue

30. Kyoto Stadium <Kyoto>

Category

Existing

Capacity

Approx.21,600 seats

Competition
Venue

31. Nagai Stadium <Osaka>

Category

Existing

Capacity

Approx.47,800 seats

Competition
Venue

32. Kobe Universiade
Memorial Stadium<Hyogo>Category

Existing

Capacity

Approx.45,000 seats

32

Chapter 2 Competition venues

15

Golf

写真

16

Competition

33. Aichi Country Club

Venue

Higashiyama Course

Category

Existing

Capacity

TBD

Gymnastics

調整中

Competition
Venue

17

34. Nagoya City General
Gymnasium [Rainbow Hall](Artistic Gymnastics/Rhythmic Gymnastics/Trampoline)

Category

Existing

Capacity

Approx.5,000 seats

Handball

調整中

Competition
Venue

35. Kasugai City Gymnasium

Category

Existing

Capacity

Approx.3,000 seats

33

Chapter 2 Competition venues

18

Competition

36. Toyoda Gosei Memorial

Venue

Gymnasium [ENTRIO]

Category

Existing

Capacity

Approx.3,000seats

HockeyCompetition
Venue
写真

19

37. Gifu Prefectural Green
Stadium <Gifu>

Category

Existing

Capacity

Approx.1,600 seats

Judo

Venue

15. New Aichi Prefectural
Gymnasium[Aichi International Arena]

Category

Newly developed

Competition

Capacity©Aichi International Arena Co.,Ltd.
Perspective drawing is subject to change.

34

15,000 seats(maximum)Chapter 2 Competition venues

20

Ju-jitsu

写真Competition
Venue

21

Arts Hall

Category

Existing

Capacity

Approx.1,500 seats

KabaddiCompetition
Venue

22

38. Aichi Prefectural Martial

39. Tokai Citizen Gymnasium

Category

Existing

Capacity

Approx.1,300 seats

Karate

写真Competition
Venue

40. Toyohashi Gymnasium

Category

Existing

Capacity

Approx.3,000 seats

35

Chapter 2 Competition venues

23

Kurash

写真

Competition
Venue

24

Arts Hall

Category

Existing

Capacity

Approx.1,500 seats

Modern Pentathlon

写真Competition
Venue
Category

Capacity25

38. Aichi Prefectural Martial

41. Anjo Athletics Ground

Existing
Approx.1,700 seats(Only Athletics Ground)

Rowing

調整中

Competition

42. Nagaragawa International

Venue

Regatta Course <Gifu>

Category

Existing

Capacity

TBD

36

Chapter 2 Competition venues

26

Rugby

写真

27

Competition

27. Nagoya City Mizuho Park

Venue

Rugby Field (Rugby Sevens)

Category

Existing

Capacity

Approx.10,600 seats

Sailing

調整中Competition
Venue

28

43. Kaiyoh Yacht Harbor

Category

Existing

Capacity

TBD

Sepaktakraw

Competition
Venue

44. Nagoya City Mizuho Park
Gymnasium

Category

Existing

Capacity

Approx.1,200 seats

37

Chapter 2 Competition venues

29

Shooting

写真30

Competition
Venue

Shooting Gallery

Category

Partial reconstruction

Capacity

TBD

Skateboarding

写真

Competition
Venue

31

45. Aichi Prefectural General

22. Aichi Sky Expo

Category

Existing

Capacity

TBD

Sport Climbing

Competition
Venue

46. Nagoya International
Exhibition Hall[Portmesse Nagoya]

Category

Existing

Capacity

Approx.5,900 seats

38

Chapter 2 Competition venues

32

Squash

写真

Competition
Venue

33

Category

Existing

Capacity

Approx.2,600 seats

Surfing

写真Competition
Venue

34

47. Nagoya Kinjo Pier Arena

48. Long Beach(Tahara, Aichi, Japan)

Category

Temporary

Capacity

TBD

Table Tennis

Competition
Venue
写真

49. SKY HALL TOYOTA

Category

Existing

Capacity

Approx.4,400 seats

39

Chapter 2 Competition venues

35

Taekwondo

Competition
Venue

36

Category

Existing

Capacity

Approx. 3,000 seats

Tennis

調整中*Image perspective view37

40. Toyohashi Gymnasium

Venue

50.Nagoya City Higashiyama
Park Tennis Centre(Tennis/Soft tennis)

Category

Partial reconstruction

Capacity

Approx.4,000 seats

Competition

Triathlon

会場調整中Competition

51. Gamagori City Triathlon

Venue

Venue

Category

Temporary

Capacity

TBD

40

Chapter 2 Competition venues

38

Volleyball

写真Competition
Venue

写真

39

Gymnasium

Category

Existing

Capacity

Approx.4,900 seats

Competition
Venue

調整中

52. Okazaki Chuo Sogo Park

53. Park Arena Komaki

Category

Existing

Capacity

Approx.3,000 seats

Competition

54. Hekinan Ryokuchi Beach

Venue

Court (Beach Volleyball)Category

Temporary

Capacity

TBD

Weightlifting

Competition
Venue
写真

55. Nagoya City Trade andIndustry Centre

Category

Existing

Capacity

TBD

41

Chapter 2 Competition venues

40

Wrestling

Venue

15. New Aichi Prefectural
Gymnasium[Aichi International Arena]

Category

Newly developed

Competition

Capacity

15,000 seats(maximum)©Aichi International Arena Co.,Ltd.
Perspective drawing is subject to change.

41

Wushu

写真

Competition
Venue

❖

38. Aichi Prefectural Martial
Arts Hall

Category

Existing

Capacity

Approx.1,500 seats

2023

2024

Roadmap
2.3 Competition Venue

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Competition Venue
Coordination with IF/AF, Agreement on
Competition Venue
Approval of Competition Venue

After IF/AF agreement, sequentially reported to and approved by OCA★ Submit to OCA
Once the venue is decided, Coordination with IF/AF and TD

Coordination with IF/AF and TD
Model Venue Exercise

ver.1

Create Manual for Venue Operation

42

ver.2

Chapter 2 Accommodations

2.4

Accommodations

2.4.1

Athletes’ Accommodation

Overview
A conventional athletes’ village will not be built so athletes and team officials will beaccommodated utilizing existing accommodation facilities and necessary function andservice will be provided.
The functions and services required for the athletes and team officials’
accommodation will be secured by utilizing existing accommodations.
Comfortable athletes and team officials’ accommodations will be provided inconsideration of the location of the Athletes’ Accommodations and their competition
venues.
The level and function at each accommodation will be considered to meet the same
standard for athletes and team officials participating the same sports.
A structure and system will be established in collaboration with industry and travel
agencies to secure enough accommodation facilities for athletes and team officials.

Capacity
Accommodations for up to 15,000 persons in total (athletes and team officials) will be
provided.
However, final scale of capacity will be discussed with OCA.

Operation
Food & Beverage, transport, fitness, medical etc. will be provided at eachaccommodation for athletes and team officials.
In principle, athletes and team officials will be allocated per sports. However, if the
NOC is relatively small and is difficult to divide the, we will be flexible in allocating the
NOC delegation in the same accommodation.
Wi-Fi will be provided at each accommodation facility to set up online meeting
environment so that each NOC can support NF.
The allocation of rooms and meeting rooms will be determined with consideration topolitical, cultural, religious background etc.
Security check point will be set up at entrance of games related venues to avoid entry
of non accreditation card holders and to prevent from dangerous items by body andbaggage inspections.
Meals will be provided with consideration to cultural and religious background as well
as necessary nutrition for athletes.
43

Chapter 2 Accommodations
Operation plan and manual will be created for the games as well as test and training
for the operation.

NOC Service Centre
NOC services such as CdM and team officials’ accommodation, CdM meeting room
and NOC service centre will be intensively provided at a convenient location with easytransport access.

Interaction Between Athletes etc.
An area for interaction exclusively for Games related stakeholders will be set up at a
symbolic place in Aichi Prefecture.
Hospitality will be provided in various places in Aichi Prefecture for athletes andtourists.

2.4.2

Accommodation facilities for Games related stakeholders (other thanathletes and team officials)

Overview
Appropriate accommodations with necessary games services will be provided to stakeholders.
A structure and system will be established in collaboration with industry and travel
agencies to secure enough accommodation facilities for games related stake holders.
A system will be established to provide necessary information to guests at theiraccommodations.

Scope of accommodation guests
OCA Family
Accommodation will be arranged with necessary functions for the OCA Family hotel.
One of the OCA Family hotels will be the Head Quarter Hotel with necessaryfunction rooms. Meetings will be coordinated at Head Quarter Hotel or nearby
family hotel.
A minimum of 2,000 rooms will be provided for the OCA Family. The scope of guests
staying at OCA Family Hotel will be determined upon discussion with OCA.
The number of prospective persons staying in these lodging shall be provided from
OCA at least one (1) year before the Games.
IF/AF
Accommodations of up to 350 rooms will be provided free of charge for accredited
technical officials and other representatives of IF and AFs.

44

Chapter 2 Accommodations
The number of prospective persons staying in these lodging shall be provided from
OCA at least one (1) year before the Games.
Media
In accordance with ‘Guidelines: Broadcasting’, adequate accommodations forminimum of 3,000 people will be provided at a charge to all accredited media
personnel.
The number of prospective persons staying in these lodging shall be provided from
OCA at least one (1) year before the Games.

Operation
In reference to past games, accommodation facilities equipped with necessaryfunction and service will be selected per stakeholder.
❖

Roadmap
2027
2023
2024
2025
2026
2.4 Accommodations for Athletes andTeam Officials
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Athletes Accommodation
Coordinate Accommodations to be used

★ Submit accommodation plan to the OCA
Secure accommodation and negotiate

Negotiate and sign contracts with theaccommodation providers
Create an Accommodation Management
systemReview various functions and operations● Contracts signed
Task anaylsis

Review system

Create basemanagement plan

Operation of Accommodation Management Centre● Establish Accommodation
Create operational plan

Management Centre

Prepare Operating Manuals
Operational trial and training

Accommodation facilities for Games
Stakeholders (excluding athletes)
Coordination of Accommodations to be used

★ Submit to OCA
Secure accommodation and negotiate

Negotiate and sign contracts with theaccommodation providers
Create an Accommodation Management
systemTask anaylsis

Review system

Consider operation plan

Create operation plan45

● Contracts signed

Operation of Accommodation Management Centre● Establish Accommodation Management Centre
Creation of operation planChapter 2 Games Workforce

2.5

Games Workforce
Overview
Establish the necessary organisational structure, ensure expert personnel, conduct
training for the staff members to prepare and operate the Games.
Consider and implement essential uniforms and volunteers to enliven the Games.

2.5.1

Organisation and Human Resources

Organising Committee structure and workforce
Workforce Placement
Personnel planning will be created based on necessary workforce and organisation
structure will be reinforced for the Games.
The updates will be made to evolve the competition planning.
Organisational structure during the Games
Organisational structure and necessary workforce will be allocated based on thecompetition venue during the Games.
Updates will be made as the competition schedule evolves.

2.5.2

Recruitment, Staffing, and Training

Hire Experienced Professionals
Hiring experienced professionals from private-sectors
Prioritizing the recruitment of experts in specialized fields, proactively hire Tokyo
2020 experienced staffs.
Employ sports operational specialist
Appointing specialists recommended by the sports organisation.

Staffing during the Games
Short-term Contractors
For positions that require expertise and special skills, such as interpreting, thenecessary number of staff will be secured by contracting with agencies andoutsourcing from related organisations.
For areas that cannot be covered by volunteers, additional personnel will be
secured from the municipalities of Aichi Prefecture, Nagoya City and other related
local governments to secure workforce.

46

Chapter 2 Games Workforce

2.5.3

Volunteers

Develop Volunteer Operation Plan
Volunteer Basic Operation Plan
Expected number of volunteers: 28,000
Create an overall schedule, evaluate the assignment and number of positions,consolidate the activity conditions (ages, languages, number of days of activity,
hours of activity, etc) and benefits (uniforms, volunteer insurance, meals, etc).
Volunteer Allocation Plan
The number of volunteers, task and skills required for each FA will be adjusted(Ver.1), updates will be made before recruitment, and after the final decision of thevolunteer selection (Ver.3).

Volunteer recruitment and screening
Conduct promotional events to recruit volunteer.
Expand an aggressive campaign to recruit skilled volunteers.
Actively work with various media to distribute flyers, post on SNS, and to promote
events.
Coordinate with local universities, volunteer groups, civic organisations and privatecompanies to promote recruitment.
Conduct recruitment events for volunteer selection.
Conduct an orientation session to outline volunteer activities and provide moredetails about the Games. Plan a workshop to assess their skills.

Volunteer Registration System
The volunteer registration system will be developed by the external company.
Accreditation cards will be issued based on the volunteer registration information.

2.5.4

Education and training

Staff Training
Provide appropriate training for staffs to acquire the necessary knowledge to prepare
and operate the Games.
Workforce Training, Training by Tier, and Training by Section will be conducted.

Volunteer training
Basic knowledge training: E-learning training on common knowledge, key points, andd hospitality and awareness for disabled people.

47

Chapter 2 Games Workforce
Leadership training: For the leadership hopefuls, leadership training on mindset of theleader and their roles and precautions.
Training by assignments: Training based on tasks, routine movements and case study
examples, and precautions.
Training by venue: Training on basic knowledge of the venue and its competition, how
to get around, and emergency situation at the venue.

Technical staff training
Basic knowledge training: E-learning training on common knowledge, key points, andhospitality and awareness for disabled people.
Training by assignments: E-learning training on common knowledge, key points, andhospitality and awareness for disabled people.
Training by venue: Provide training on overall operation on the sports, activity and key
points at each venue.

2.5.5

Uniforms

Uniform Design
The design will be determined based on the guidelines and with the approval of the
OCA, uniform will be produced.

Procurement and Distribution Plan
The number of uniforms will be coordinated, procured and distributed.

48

Chapter 2 Games Workforce❖

Roadmap
2.5 Games Workforce

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Organisation and Human Resources
Continuously reviewed

Staffing plan

Transit to operation during Games time

Organisational structure during the Games●

Recruitment, Staffing, and Training
Hire Experienced professionals

Re-emplyment
supportContinuous recruitment

Hire Sports Operational Specialist● Appointment

Secure short-term staff● Request etc● Support etc.

Volunteers
Create a Volunteer Management plan
Ver.1

Volunteer shift plan

Ver.3

Ver.2

Momentum-building events
Public relations activities
Collaboration Related organisations
Recruitmet

Volunteer and hiring recruitment event
Volunteer registration system

Prepare specifications

Hiring event

Develop order

Issue Accreditation card●

Training
Staff training
General training
Leadership training

Vonlunteer training

Role-specific training
Venue-specific training

General training
Role-specifc training

Technical staff training

Venue-specific training

Uniform
OCA approval

Uniform Design★
Order and Procurement

Procurement and Distribution Plan●

49

● Distribution

Chapter 2 Supplies required for the Games

2.6

Supplies required for the Games

2.6.1

Procurement

Overview
Procure items necessary to hold the Asian Games.
A procurement plan will be created and updated to identify the items and quantities
required for the operation of the Asian Games.
The necessary items will be procured at the appropriate time base on the
procurement plan.
Items that are no longer required after the Asian Games will be disposed of in an
appropriate manner.

2.6.2

Rate Card

Overview
Goods and services will be provided on a rental basis for Athletes, Media personnel
etc. for use during the Games.
Rate card Catalogue summarising the available goods and services will be createdand submitted to the OCA by March 2025.
The RTC portal will be operational to receive orders from each country’s
Stakeholder representatives by June 2025.

2.6.3

Customs Clearance (Customs)

Customs Clearance
Customs clearance procedures in accordance with the laws and regulations of Japan.
Request authorities concerned to cooperate to streamline and accelerate customs
procedures for supplies, materials, and equipment related to the games used byathletes, team officials, judges, etc. and those used by the media.
Discussions will be held with authorities concerned regarding special items (guns,
ammunition) and measures required to facilitate quick access of horses for equestrian.
A customs clearance and forwarding guideline will be created and distributed to parties
concerned.

Customs Duties
Discussion with relevant agencies will be made to ensure that necessary equipment
and tools are exempted from customs duties within the scope of current laws and50

Chapter 2 Supplies required for the Games
regulations, and after all necessary procedures have been completed.
❖

Roadmap

2.6 Supplies required for the Games

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Procurement
Procurement Plan

Create plan

Update and examine plan●●

Update and examine plan●

Procurement of goods and services
DisposalRate Card
Rate Card Catalogue

Review item and usage

Requirements

System Operation and Implementation

Submit to OCA

Update★

● Present

Procure●Develop and test

● Operation

Customs Clearance(Customs Duties)
Collection of information on customs clearance
and coordination with relevant ministries andauthorities

Coordinate with relevant ministries and agencies

Publish guide

Prepare and issue Custom/Freight Forwarding
guide

51

Offer

Chapter 2 Transport

2.7

Transport
Overview
Smooth transport services will be provided for the parties to the games.
A transport plan will be considered and formulated in collaboration with authorities
concerned (e.g., transport service providers) to provide smooth transport services.
Build a cooperative system with authorities concerned (e.g., transport service
providers) to secure drivers, vehicles, and waiting areas for vehicles.

2.7.1

Transport System
A contingency plan will be established, responding to unforeseen circumstances suchas traffic accidents to ensure there is no travel delay to venues.
A transport headquarters will be established to make overall judgments and to arrange
and manage various services related to transport during the period when transport
services are required. Arrangements will be made to communicate and coordinate
with venues, etc. and provide smooth transport services.
A system for cooperation with authorities concerned such as transport service
providers will be established to provide appropriate transport services.
Based on the characteristics of traffic around the Games-related facilities, and toensure smooth transportation during the Games and maintain peace and order in theurban areas, measures to curb traffic demand such as public announcements will bemade to discourage the use of private cars and driving around the venue.

2.7.2

Arrival & Departure
Appropriate transport services will be provided to parties to the games between official
airport (expected to be Chubu Centrair International Airport) and accommodations forentry into and departure from Japan.

2.7.3

Opening & Closing Ceremonies
Many official buses will be arriving during the opening and closing ceremonies,
discussion and coordination with the concerned authorities regarding traffic control
and other matters will be made to ensure smooth transportation.

52

Chapter 2 Transport

2.7.4

Competition (Training) Venues

Athletes and team officials
Dedicated buses will be provided for Athletes and Team officials for travel between thecompetition venues, training venues and accommodations based on the competition
and training schedule.
For individual sports, shuttle bus services departing at scheduled times will be
provided.
For team sports, a bus will be provided for each team to travel the competition venues
and training venues.

OCA Family
Various transport services will be provided to the OCA Family as indicated in theaccreditation card.
Ｔ１ ― Dedicated vehicle with driver
Ｔ２ ― Dedicated vehicle with driver shared by two or more guests
Ｔ３ ― On demand ride sharing service to travel between Games related
venuesGames Officials
With accommodations for Games officials as the starting point, provide transportation
service to travel competition venues according to the competition schedule.

Media
Transport services between the main media centre, accommodations for media
personnel, and competition venues will be provided.

Spectators
In principle, spectators will travel by public transport, and if necessary, othertransportation services such as shuttle buses between the competition venue andnearest station to the venue will be considered.

2.7.5

Formulation of Transport Plan
A transport plan that specifies transport routes, etc. will be formulated and submitted
to the OCA at least two years before the Games.

53

Chapter 2 Transport❖

Roadmap

2.7 Transport

2023

2024

2025

2026

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Transport System
Consider the implementation system
Prepare/Setting-up for operation oftransportation headquarters
Coordinate with each SH

Adjustment of transportation service level,
creation of transportation guideProcurement of vehicles and drivers

Coordinate with businesses for securing drivers
and vehicles

Personnel training

Create operational plan
Review PR contents and methods to control

Transport PR

Travel demand management

Arrival & Departure
Arrival/departure Transport
Operational preparation

Opening & Closing Ceremonies
Review
Operational preparation

Competition(Training) Venues
Review
Operational preparation

Formulation of transport plan
Consider the transport plan
Coordinate the operation of the plan

2027

Examine transportaion routes etc.
Coordinate withroad/traffic management
personnels

54★ Submit to OCA
Road constuction; review traffic regulation

Chapter 2 Information Technology

2.8

Information Technology

2.8.1

Asian Games Information System (AGIS)

The AGIS which includes the following four systems will be developed and operated.
“Games Management System (GMS)” which supports operation of the games.
“Games Results System (GRS)” which collects and manages the competition.
results of the games.
“Internet Interface System (IIS) & Games Info System (Games INFO)” which
distributes the results to media (e.g., PCs, smartphones).
“Games Support System (GSS) “which supports normal operation of the AGIS suchas monitoring.
The installation of facilities, cloud system and hardware for the AGIS will be prepared.
An information systems proposal (development and operation policy) will be createdbased on “OCA IT and Digital Guidelines” and submitted to the OCA.

Games Management
SystemGames Result
System

(GMS)

(GRS)

Asian Games
Information System(AGIS)

Internet Interface
System (IIS) & Games
Info System

Games Support
System
(GSS)

2.8.2

(Games INFO)

Telecommunications

The network environment will be improved, and necessary electric power will be
secured to ensure stable telecommunications.
Necessary measures will be taken to cope with potential risks for information security,
such as external attacks and intrusion.

55

Chapter 2 Information Technology

2.8.3

Weather Information
Weather information such as temperature and precipitation will be gathered and madeavailable to the parties to the games and spectators through the AGIS to help ensure
safe operation of the games and planning by athletes.

2.8.4

Timing & Scoring and Result Posting
By creating the Sports Requirements Book (SRB) and conducting system verification,
the Timing and Scoring(T&S) for proper timekeeping and gauging, and the Venue
Result System(VRS) to ensure accurate competition results will be managed during
the Games Time.
The Sports Specific Scoreboard (SSCB) will be set up to ensure the smooth operationof the competition with the aim of facilitating a smoother conduct of the competition.

56

Chapter 2 Information Technology❖

Roadmap

2.8 Information Technology

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Asian Games Information System（AGIS）
Identify the requirements for the Games system
Design and development
Partial operation to start

Operation of the system

Specification decision・ Contract

Cloud

Operation

Specification decision・Contract

HardwareInstallation

An information systems proposal(Development and operation policy)

Telecommunications
Outline plan
Basic and detailed design・Implementation

Design and development
Operation
Security measures

Weather Information
Review and implement the provision system

Timing & Scoring and Result Posting
Preparation

Sports Reclamation Book (SRB)

Revising
Sequential implementation for each competition

System Verification

57

Chapter 2 Media

2.9

Media

2.9.1

Main Media Centre (MMC)The MMC will integrate the International Broadcasting Centre (IBC) with the Main
Press Centre (MPC).
Location：Nagoya International Exhibition Hall (3rd Exhibition Hall, Convention
Centre, Event Hall)

2.9.2

Broadcast

Overview
To broadcast the excitement and magnificence of the Asian Games, an International
Signal (IS) Production organisation will be established to produce and distribute theIS for distributing the feed of the games around the world.
Conducting LIVE broadcast based on Rights Holding Broadcaster (RHB） needs &past Asian Games’ broadcast statistics will be considered.

Establishing the IS Production organisation
To establish the IS Production organisation for producing the multilateral signal (notbiased by specific country or region), the venues to be used for broadcasting will be
investigated, the results of the signal production in previous games will be investigated,etc.

Establishment and operation of the International Broadcasting Centre (IBC)
The IBC will be established and operated for distribution and transmission of the IS,
production of the unilateral signal (specialized for countries and regions as producedby the Rights Holding Broadcasters [RHBs]), and support for transmission to homecountries, etc.

World Broadcaster Meeting (WBM)
The first WBM will be held one year before the Games, and the second WBM will beheld six months before the Games.
Presentation about Media Services will be given and venue tour will be organized toshow MMC, competition venues. Presentation regarding Media services, planned
MMC site, and venue tour (competition venue etc.) will be conducted.
The plan to support the media, etc. will be discussed and considered based on
experts’ opinions.

58

Chapter 2 Media

Independent Television Auditor (ITA) Audit
ITA Audit is scheduled from 2024 to 2026.

2.9.3

Press

Overview
Necessary services will be provided to domestic and international journalists tofacilitate their work.
Media services will be considered based on advice from experts in the media field.

Press operation at Main Media Centre
Overview
The MPC will be established in the MMC to support press activities.
Services
Necessary facilities will be provided, media personnel's needs will be consideredwith reference to past games and similar events.
Facilities expected to be established include press workspace, photo workspace,press conference rooms, Office for each media organisation, media lounges,
information desks, etc.
Services such as power and communications necessary for work will be provided
at respective facilities.

Press operations at respective competition venue
Overview
A Sub Press Centre (SPC) will be established at each respective competition
venues to support the press activities.
Services
Necessary facilities will be provided, considering the scale of competition venues
and media needs, with reference to past games and similar events.
Facilities expected to be established include workspace, press conference room,
mixed zones1, etc.
Press Conference Rooms: The needs of each venue will be carefully assessed todetermine whether arrangements for press conference rooms should be made.
Appropriate services, including power and communications essential for work, will
be ensured at each respective facility.

Mixed Zone: An area set up at competition venues where the media can interview athletes
after they have finished competing.
159

Chapter 2 MediaWorld Press Briefing
The World Press Briefing will be held one year before the Games, and the second
WBM will be held six months before the Games.
Presentation regarding Media services, planned MMC site, and venue tour
(competition venue etc.) will be conducted.
Requests and opinions from the press will be taken into consideration during the
preparation for the games.

2.9.4

Media Services

Provision of information
Competition Information: Details such as competition schedules, start lists, andcompetition results will be provided.
Press release: Information regarding the games (excluding competition-related
details), updates from the OCA and AINAGOC, etc., will be provided.
Information will be promptly provided through the Game’s website and Extranet 2 ,INFO/MY INFO3, press handbook etc.

Language Services
Language services will be provided at the MMC, competition venues, etc.
The availability of language services will be determined based on media needs.
❖

Roadmap

2.9 Media

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Main Media Centre（MMC）
Base Plan
Base Design
Final Design
Equipment Production・Construction・
Maintenance
Removal・Restoration

2

Extranet: A website designed to provide information on media services and reporting
environment prior to Asian games.
3 INFO/MY INFO: A system designed to provide information about competitions and media
services to the media during Asian games.

60

Chapter 2 Media

2.9 Media

2023

2024

2025

2026

Broadcasting
Consideration for the IS Production
organisation
Establishment for the IS Production
organisation
Operation

Construction (HB part) and operation of IBCs
World Broadcaster Meeting●
WBM in Hangzhou

1st

2nd

★

★

★

3rd

4th

WPB in Hangzhou

1st

2nd

★

★

★

WG

Independent Television Auditor（ITA）Audit

★

1st

★

2nd

★

★

★

5th

★

Press
Create Base plan for Press Operations at MMC
Create Final plan for Press Operations at MMC
Create MMC Press Operation Manual
Implement Press Operations at MMC
Create Base plan for Press Operation forrespective competition venues
Create Final plan for Press Operations forrespective competition venues
Create Press Operation Manual for venues.
Implement the Press Operation at respective
competition venues
World Press Briefing

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Media Services
Consideration to build an Extranet
ReleaseDesign and development an Extranet●

Manage Extranet
Consideration to disseminate information
regarding competition via MY INFO
Design and development MY INFO
Provision of information via MY INFO
Press Handbook
Press release
Consideration to provide Language Services

61

Ver.1

Final

●

●

Chapter 2 International Relations

2.10 International Relations
2.10.1 Cooperation with the OCA
The AINAGOC will attend international conferences organised by the OCA (e.g., OCA
General Assembly) as necessary to report on the progress of preparations for hosting
the games.
A system of communicating between the OCA and the AINAGOC will be established.
The AINAGOC will assist with arranging various OCA meetings (e.g., OCA General
Assembly, OCA Executive Board) listed in Section 2.10.3.

2.10.2 Cooperation with the NOCs
The persons in charge of respective NOCs will be assigned at the preparation phaseas needed to build networks as well as provide information of the games to NOCs,
support with any issues and necessary coordination.
Efforts will be made to deepen understanding of the OCA members (including
languages, cultures, and customs).
Efforts will be made to distribute information to the NOCs and collect information
through the OCA General Assembly, etc. Information will be provided to the NOCs
through the NOC Chef-de-Mission meeting, etc.

2.10.3 Meetings
OCA Executive Board Meeting
Schedule: from one year before the Games to the end of the Games
Participants: OCA EB members, etc.
Venue: a place prepared by the AINAGOCOCA General Assembly
Schedule: One year before the Games
Participants: OCA members, etc.
Venue: a place prepared by the AINAGOC

OCA Medical Committee and Anti-Doping Commission, and other OCA
meetings
Schedule: Until the end of the Games (as necessary)
Participants: commission members, etc.
Venue: a place prepared by the AINAGOC
62

Chapter 2 International Relations

NOC Chef-de-Mission Seminar
Schedule: one year before the Games
Participants: Chefs de Mission etc.

from each participating NOCs

Venue: a place prepared by the AINAGOCNOC Chef-de-Mission meeting
Schedule: during Games time
Participants: Chefs de Mission from each participating NOCs
Venue: Chef de Mission meeting room

Coordination Committee and Follow-Up Team meetings
Schedule: Until the end of the Games
Participants: Coordination Committee members, etc.
Venue: a place prepared by the AINAGOC

Pre-Delegation Registration Meeting, Delegation Registration Meeting
Schedule: Few months before the Games, immediately prior to the Games
Participants: Chefs de Mission etc. from each participating NOCs
Venue: a place prepared by the AINAGOC

63

Chapter 2 International Relations❖

Roadmap

2.10 International Relations

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Cooperation with APC
Attend international conferences (e.g. OCA
General Assembly)
Progress report (up to two years before theGames; report as required)
Progress report (from two years before theGames; report to be made quarterly)
Communication with OCA（Reinforcement ofinternational relations section）
Strengthen cooperation and HR training
Cooperate with various OCA meetings

Liaison with the NOCs
Assign OCA coordinator for each country（Establish and expand the international
relations section）
International understanding（languages,
cultures, and customs）
Disseminate information(online)

Disseminate information, collect informationfrom the NOCs

Meetings
OCA Executive Board

To be held

To be held★

★

To be held

OCA General Assembly★

To be held (as necessary)

Medical Committee, Anti-Doping Commission,and other OCA meetings

To be held

NOC Chef-de-Mission Seminar

To be held

NPC Chef-de-Mission meeting
To be held (as necessary)

Coordination Committee and Follow-Up Team
meetings

Pre-DRM

Pre-DRM, DRM

64

DRM

Chapter 2 Protocol

2.11 Protocol
Overview
Guests in and outside Japan will be identified, and official invitations will be sent in
consultation with the OCA.
Services will be provided to guests who must be treated based on the protocol
guideline (international courtesy and etiquette), from entry into Japan to departurefrom Japan.
Departments that manage international protocol will work closely with related FA’s
(accommodation, transportation, and ceremony) to provide international protocol
service smoothly.

2.11.1 Protocol by Venues
Official airports for the games (expected to be Chubu Centrair International
Airport)Services (e.g., greeting guests, escorting, etc.) will be provided.
Coordination with authorities concerned will be ensured so that the CIQ (customs,

65

Chapter 2 Protocol
immigration, and quarantine) process can be completed smoothly.

Official hotels for the games
Arrange appropriate accommodation for the OCA Family.
An information desk will be set up to accept applications to use special vehicles, etc.
Hold social and cultural exchange program for OCA Family.
Protocol services will be provided based on each individual’s accreditation. The
contents will be considered.

Opening and Closing ceremonies
Special entrances and exits and traffic flows, and parking lots will be arranged toenable guests to enter and leave the venues smoothly and to ensure security.
VIP seating area and VIP lounges, Family seating area and Family lounge will bearranged.

Competition Venues
Entrances and exits, traffic lines, and parking lots will be arranged to enable guests toenter and leave the venues smoothly and to ensure security.
Provide information about competition and make T car reservations, etc.
Family area and Family lounges with refreshments will be arranged.
❖

Roadmap
2.11 Protocol

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Protocol by Venue
Consider protocol plan

66

Chapter 2 Accreditation

2.12 Accreditation
Overview
Arrangements will be made to ensure that only appropriately qualified parties to thegames can access necessary zones in facilities related to the games by a proper
method. A system will be built to ensure that tasks for administering the games arecarried out efficiently and safely.

2.12.1 Establishment of Accreditation Categories
The accessible facilities and zones will be categorized systematically depending on
the accreditation category, tasks in the games, etc. as specified in the OCA
Constitution.
A system will be established to issue temporary passes (e.g., guest passes, daypasses, upgrade card) to individuals who need temporary access to perform theirtasks.

2.12.2 Immigration Procedures and Accreditation
Discussions will be held with ministries and agencies regarding the addition of67

Chapter 2 Accreditation
identification (ID) functions to accreditation cards (ACR cards) and temporary
exemption of visas to help the parties to the games enter Japan easily.

2.12.3 Accreditation Centres
Accreditation centres will be established at necessary facilities such as airports
designated by the Organising Committee, and MMC, to handle procedures (e.g.,
validation of ACR cards, reissuance of ACR cards after validation).
Information regarding application for accreditation cards will be released and accepted
after the fourth quarter of 2025.
❖

Roadmap

2.12 Accreditation

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Establishment of accreditation categories
Decide on accreditation categories, temporary Formulation of basic plan
passes.etc. (ACR Guideline)

Formulation of guideline★ Submit to OCA

Immigration procedures and accreditation
Consult with ministries and agencies regarding
immigration proceduresConsult with Foreign ministry and Immigration● Submission of written request

Accreditation centre
Review

Decide on accreditation centres

Formulation of manual
Systems Registration Printing & Distribution

Application/Sending of cards(ACR System in operation)

68

Chapter 2 Security

2.13 Security
Overview
An appropriate security guideline will be formulated based on public order in Japanand international security.
A security guideline will be considered and formulated in coordination with authorities
concerned, including the police and firefighting authorities.
Security staff and equipment will be secured based on the security guideline.

2.13.1 Security Organisation
A security headquarters will be established during the games. Establishment of onsite offices will be considered at respective facilities related to the games including
competition venues.
Smooth security operation will be ensured for the games in cooperation with thecompetition venues, transport, and protocol departments, etc.
A system for cooperation with authorities concerned will be established such as thepolice and fire department to ensure appropriate security and handling depending on
the authority.

2.13.2 Security MeasuresCompetition Venue
Security staff, etc. will be assigned in and outside competition venues.
Measures will be taken to prevent accidents and confusion (e.g., separate the traffic
flow of the parties to the games from that of spectators).
When spectators enter the venues, body and baggage inspections will be conductedusing security equipment such as metal detectors, to prevent hazardous items frombeing brought into the venues. Parties to the games will also be inspected.
Appropriate zoning will be ensured (e.g., prohibition of access by spectators into thezones for parties to the games, separation of seats for VIPs from those for spectators).
Security staff, etc. will be assigned at the borders between zones to implement
appropriate measures such as access control.

Athletes and team officials‘ accommodation
Security staffs will be assigned in and outside the Asian Games official area.
Security checkpoints will be established at the entrances to the official areas of theGames to prevent the entry of unauthorized personnel by checking accreditation card,
69

Chapter 2 Security
along with body and baggage inspections using metal detectors. Other security
equipment will also be used to prevent the entry of hazardous materials.

Opening and Closing ceremonies
Many VIPs are expected to attend the opening and closing ceremonies, and thenumber of spectators will also be large. Sufficient security staff and equipment will beallocated.

Other facilities (e.g., media centre, the Head Quarter Hotel)
Security staff and equipment will be allocated appropriately depending on the scale,purpose, usage conditions, etc. of the facilities.

Security for VIP and OCA Family
Appropriate measures will be taken for OCA Family in consultation with authorities
concerned such as the police.
Appropriate measures will be taken when OCA Family observe games at thecompetition venues or participate in events (e.g., separation of traffic flows fromspectators, separation of zones from general spectator seats). The security
organisation will be upgraded as necessary, such as by adding security staff.

Vehicles
Vehicles for the games will be inspected as necessary upon entering facilities.
Vehicles will only be allowed to enter secure facilities with prior authorization toprevent the influx of general vehicles.
❖

Roadmap
2.13 Security

2023

2024

2025

Implementation system
Establish and commernce operation of
headquarters and local offices

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1
Review the need to secure securty personnels etc.

Coordinate with the competition
venues etc.

Cooperate with other FAs such as competition
venues, transport,protocol, etc.

Adjust requirements

Adjust plan

Coordinate with the Police, Fire service andother relevant agencies

Information sharing

Request forcooperation

Adjust operation
Joint training etc.

Countermeasures
Formulation of guideline (G)Security Guideline (G) and Security Plan (P) for
each facility

Formulation of plan(P)Secure equipments, and contracts with security personnels

Secure security guards and security equipment

70Chapter 2 Promotional Activities for the Games

2.14 Promotional Activities for the Games
Overview
In order to effectively public relations and advertising activities at appropriate timings,
carry out systematic advertising for the host and participating countries in cooperation
with the host city and the OCA.

Official report
Official report (detailed version and overview version) will be created and announced
within one year after the closing of the Games.

2.14.1 Internet
Launch and operation of the official website（2019–2026（From 2019 to 2026 Post in English and Chinese）

Social networking (e.g., X<formerly known as ‘Twitter’>, Facebook,
Instagram, YouTube)
From 2019 to 2026（From 2024 to 2026 Post in English）

Connect with Influential media
Engage with internationally influential global media for promotion as needed.

2.14.2 Promotional Event
Domestic Promotional Events
From 2019 to 2026
Main content: Promotional events and countdown events will be conducted with largescale events in Japan (e.g., international sports events including the Tokyo 2020
Olympic and Paralympic Games, World Athletics Championship Tokyo25). Also,
promotional events was conducted with the Asian Games (19th Asian Games
Hangzhou 2022). Those promotional events will be held associated with host city.

City Dressing
From 2025 to 2026
City Dressing will take place on the major roadways, public transportations, and thevicinity of the competition venue.
Main content: Display flags, banners & countdown boards, in partnership with the hostcities, and gain promotional and advertising opportunities.

71

Chapter 2 Promotional Activities for the Games

Public relations and advertising activities toward overseas countries
Budget of USD 15 million will be secured for public relations and advertising activitiesof the games in Asia, including the host country. The budget will be disbursed for the
moment to the OCA for public relations and advertising activities. And public relations
and advertising will be conducted in consultation with the OCA using the budget.

Promotion at the OCA General Assembly, etc.
A PR booth will be set up to report the preparation status of the Games and introduce
the host city.

Promotional activities at international sports events, etc.
From 2023 to 2026
Activity examples: Set up PR booths at international sports events, including the AsianGames (Hangzhou and Harbin (Winter Games)), the Paris Olympics and Paralympics,
and the 6th Asian Indoor and Martial Arts Games, to publicize the preparations statusof the Games and advertise the host city.

PR Ambassadors
From 2024 to 2026
Designate High-profile athletes, etc. as PR ambassador, and disseminate
information about the Games and Japan's charms including the host city throughthat PR Ambassadors.

Cooperation with the 19th Asian Games Hangzhou 2022 Organizing
Committee (HAGOC)
From 2019 to 2023
Joint PR activities for both the Asian Games Hangzhou 2022 and Aichi-Nagoya2026 will be conducted in collaboration with the HAGOC by using both Games’
official websites, creating joint PR videos, and using such meetings as the OCA
General Assembly and PR events.

Cooperation with the 21st Asian Games Doha 2030 Organising Committee
From 2025 to 2026
Joint promotional activities, including the use of the official websites of the AsianGames Doha 2030 and Aichi-Nagoya 2026, will be conducted with the AsianGames Doha 2030 Organising Committee.

Collaboration with Universities
Provide opportunities for the students to actively support the Games through the72Chapter 2 Promotional Activities for the Games
partnership agreement with AICHI ASSOCIATION OF UNIVERSITY PRESIDENTS,
which is formed by the university presidents from all 52 universities in Aichi Prefecture.
Students will play major roles in the Games and gain lifetime experience through these
activities.
Suggestions from the students will be incorporated to promote and build momentum
for the Games in collaboration with them.
Encourage college students to participate as volunteers and actively support theGames.

Partnership with host cities and local municipalities
Promote and build momentum for the Games in partnership with host cities and local
governments, including the Flag Tour to display the replica of OCA flag that waspresented at the Closing Ceremony of the Hanzhou Games.
From November 2023 to March 2024
Venue: 54 municipalities in Aichi
During the Games, create a Livesite (tentative naming) for athletes & community
members to enjoy and interact outside of the competition venue.

2.14.3 Media Relations
Enhanced communication with domestic media
From 2019 to 2026
Content: The following actions will be taken for major domestic media.
Cooperative relationships will be built with domestic media people.
Press releases distribution.
Hold press conferences.
Conduct periodic information exchange meetings with media people.
Create and distribute the factbook.

Timely information dissemination to foreign media
From 2024 to 2026
Provide timely press releases to foreign media.

2.14.4 Publications
Posters and Brochures for the games
From 2019 to 2026
Create posters and brochures for the games and distribute them to all relevant
73Chapter 2 Promotional Activities for the Games
parties.

Newsletters
From 2019 to 2026
Newsletters will be created to distribute preliminary information about the games.
Publication frequency: at least once a year from 2019 to 2023
quarterly from 2024 to 2026

Guidebooks for the games
From 2025 to 2026
The guidebook for the games will be created and sold.

Promotional goods
From 2019 to 2026
Create and distribute various promotional items, including pins, to event participants
and other opportunities.

2.14.5 Information Centres
In 2026
Information centres will be established at MMC, etc. to provide information about thegames (e.g., distribute the brochures for the games, etc.).

74

Chapter 2 Promotional Activities for the Games❖

Roadmap

2.14 Games Promotion

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1

Use of Internet
Trasition to Games website

Create and manage official webpage
Send information in English

Manage Social Media●

Monitor PR Events
1000days to go

PR event at major events, Countdown eventsetc.

2years to go

1year to go

100days to go

●

●

●

●

PR at international sporting events
Consider/Implement the Joint publicizing with
the Asian Games Hangzhou 2022
Cooperation with the 21th Asian Games Doha
2030 Organising Committee
Conduct workshops, idea contest etc to carry out collaborative projects

Coordinate with universities

Collaborate with th local government to build momentum

Cooperate with host city and local authorities

Livesite (tentative)●

Media Relations
Enhanced communication to the national media
Provide information to foreign media in a timely
mannerPublication
Games posters and phamplets
Newsletter●●

Games Guidebook
Promotional items

Information Centre
Setup Information centres

75

●

●

●

●

●

●

●

●

●

●

Chapter 2 Marketing

2.15 Marketing
2.15.1 Sponsorship, Licensing & Merchandising
Sponsorship
Promote sponsorship sales and sign contracts with potential AINAGOC sponsors
based on the OCA approved sponsorship program (determine sponsorship tiers andcategories).
Support sponsorship activities for AINAGOC sponsors to protect their rights would
generate benefits for the official sponsor of the Games.

Protection of intellectual property rights
Obtain a trademark registration of the Games mark in Japan and, where appropriate
after consultation with the OCA and the OCA marketing agencies, overseas as well,to establish intellectual property rights for the Games mark.
Trademark registration (45 categories) for emblem, slogan, mascot etc. will beapplied.
Develop an intellectual property protection program and implement measuresagainst ambush marketing to protect the rights of Games partners.
Approval of the usage of intellectual property of the Games for rights holders.

Licensing & Merchandising
Establish licensing secretariate office and solicit and select licensees based on thelicensing program.
Develop official products, such as Games’ emblems or mascot logos that will build
momentum and contribute to the production and sales of the product.
Create and sell traditional craft to raise awareness of regional revitalization.

2.15.2 Ticketing
Ticket Sales
After contracting the ticket distributor to implement ticket planning and sales the details
including the sales policy, prices and schedule will be considered before submitting
the ticketing plan to the OCA in March 2025.
Build a system for ticketing to sell and issue tickets to the public and & stakeholders.

Seat management at competition venues
Seating plans for each venue will be developed based on the competition schedule

76Chapter 2 Marketingand customized block plans for each venue, that reflect the site survey.

Ticket Control
We will review the venue operations for each competition facility, including the ticket
control & assistance policy plan and staff training. In addition to developing venue
operation flow for ticket checks, guidance and information at each venue, we will
examine on-site operations, including training for staff.
❖

Roadmap

2.15 Marketing

2023

2024

2025

2026

2027

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1Sponsorship, Licensing and Commercialisation Plan

Develop Sponsorship programmes
Sposor sales and signing of contract
Implement Sponsor activation
Protection of intellectual property rights
Develop Licensing Programme
Establish a Licensing Secretariat
Recruit and select licensees
Production and sales of licensed products
Production and sales of products that contributeto local revitalsation
Report to OCA

Report to the OCA★

TicketingSelection of Ticket Distributor
Develop a Ticket sales plan

★ Submit to OCA

Build a Ticket sales system
Competition schedule and seating plan
Develop venue operational flow, and staff
training
Commence Ticket Sales

77