Q U I C K R E F E R E N C E G U I D E 2024 / 25

Yvonne LeeDirector, International Office
Lorraine HoAssistant Director, International Office
GLOBAL STUDENT MOBILITY

Hong Kong Baptist UniversityInternational Office
AAB 703, Level 7
Academic and Administration Building
Baptist University Road Campus
Kowloon Tong
Hong Kong
Phone+852 3411 2188

Fax+852 3411 5568

Emailexchange@hkbu.edu.hk

WebsiteUniversity
http://www.hkbu.edu.hk
Student Exchange Programme
http://intl.hkbu.edu.hk

Stephen Lui, Manager, International Office
Coordinator for France and Oceania
Email sfslui@hkbu.edu.hk
Phone +852 3411 5368
Christy IEK, Global Engagement Manager
Coordinator for Europe (Ireland, Italy, the Netherlands,Poland, Portugal, Spain,Turkiye, UK)
Emailchristyiek@hkbu.edu.hk

Phone +852 3411 5346
Sarah SH Wong, Assistant Global Engagement Manager
Coordinator for Africa and Asia
Emailwongsarah@hkbu.edu.hk

Phone +852 3411 5335
Sarah SW Wong, Assistant Global Engagement Manager
Coordinator for Americas
Emailsarahwong@hkbu.edu.hk
Phone +852 3411 5363
Mandy Ho, Global Engagement Officer
Coordinator for Europe (Denmark, Finland, Germany,Sweden)
Emailmandyhohky@hkbu.edu.hk

Phone +852 3411 8310
Kristen Yu, Global Engagement Assistant
Coordinator for Europe (Austria, Belgium, Croatia,Czech Republic, Estonia, Greece, Hungary, Iceland,Lithuania, Norway, Slovenia, Switzerland)
Email kristenyu@hkbu.edu.hk
Phone +852 3411 6472

1

SEMESTER(Fall Semester)START
2 September 2024 (Mon)
END (including exams)
Late December (exams will end before Christmas)

2

SEMESTER(Spring Semester)

START
13 January 2025 (Mon)
END (including exams)
Late May

1

ACADEMIC REQUIREMENTS
Minimum 2.5 cumulative GPA or equivalent

6LANGUAGE COURSES
Credit-bearing Putonghua (Mandarin) and Cantonesecourses for non-Chinese speakers are available.

2

LANGUAGE REQUIREMENTS FORNON-NATIVE ENGLISH SPEAKERS
Non-native English speakers are required to haveattained an English proficiency level of TOEFL
550 (paper-based)/79 (internet-based) orIELTS 6.0 or above.

7COURSE REGISTRATION
Students will receive an email about online course
registration period and procedures after they havebeen accepted.

3

FULL-TIME STUDY LOAD
Minimum study load per semester: 12 credit units(approx. 4 courses)
Maximum study load per semester: 18 credit units(approx. 6 courses)

4

COURSES AVAILABLE TOEXCHANGE STUDENTS

https://ar.hkbu.edu.hk/student-services/incoming-exchange/course-list

5

Students are advised to allow flexibility in the study
plan in case of unsuccessful registration in somecourses. They may adjust the course registration
during the course add/drop period during the first
2 weeks of classes. The Academic Registry will
provide details about the course add/drop systemat the orientation.

COURSE RESTRICTIONS
Courses that are not listed in the above web link.

8TRANSCRIPTS
Official transcripts in electronic format are generally
available about 2 months after the final exams.
Students will receive a notification email when thetranscripts are available. Students may log into theHKBU Digital Credential System to access andshare their official transcripts with their homeinstitutions FREE OF CHARGE.

1 May 2024 (Wed)

15 May 2024 (Wed)1 October 2024 (Tue)15 October 2024 (Tue)NOMINATIONS BY HOME INSTITUTION• Home institution will nominate students to HKBU inaccordance with the mutually agreed number ofexchange places.
• HKBU will create an online application account foreach nominated student and inform the student ofhis/her login details.

Student Visa Application Form (ID 995A) and further
information can be found at

APPLICATIONS BY NOMINATED STUDENTS• A nominated student should log into the HKBU
Online Application System and complete theapplication form.
• Upon submission of his/her online application form,
the student should submit the Hong Kong student
visa application form and all the required supporting
documents via our online form. Please see below forvisa requirements.

Guidebook for Entry for Study in Hong Kong(Chinese Version):

STUDENT VISA APPLICATIONAll students must apply for a student visa/permit inorder to study in Hong Kong. HKBU InternationalOffice will coordinate with the Hong Kong
Immigration Department (IMMD) in Hong Kong on
the students’ behalf. Please note that students do notneed to arrange their visas at their local Chinese
embassy/consulate. It normally takes the IMMD 6-8
weeks to process a visa application. Once available,HKBU International Office will collect the student visa
and send it to the student. Students will be required topay HKBU for the visa fee after arriving in Hong Kong.

• Three passport size photos

https://www.immd.gov.hk/eng/forms/forms/id995a.html

Sample Completed Visa Application:
https://intl.hkbu.edu.hk/f/upload/3094/ID995ASample.pdf

Guidebook for Entry for Study in Hong Kong
(English Version):
http://www.immd.gov.hk/pdforms/ID(E)996.pdf

http://www.immd.gov.hk/pdforms/ID(C)996.pdf

SUPPORTING DOCUMENTS• Original copy of the official transcript in Englishor Chinese• For non-native English speakers, English language
proficiency proof (TOEFL or IELTS) or a support
letter issued by home institution• Two copies of passport page (with personalparticulars)(The passport should be valid for at least 6 months
beyond the student’s intended stay in Hong Kong.)• For students from Mainland China, Macau andTaiwan, please also attach copies of the identity
documents, e.g. identity cards, census papers, etc.
• Evidence of the student’s financial standing in
English or Chinese, e.g. bank statements, savings
account passbooks, scholarship letters, etc.

Submit ALL the completed
forms with required
documents on or before theapplication deadline via ouronline form.

UNIVERSITY HOUSING
Undergraduate exchange students may stay in the
Undergraduate Halls (https://sa.hkbu.edu.hk/sas/gallery/photos-of-undergraduate-halls) or Village CARE (https://sa.hkbu.edu.hk/sas/gallery/photos-of-village-care) on campus.
All rooms are on sharing basis for exchange students, andbeds are reserved on a first-come-first-served basis.
Application details will be announced to admitted
exchange students. If they choose to stay off campus, itwill be individual student's own responsibility to make his/her accommodation arrangements.
Postgraduate exchange students may stay at the Dr. Ng
Tor Tai International House (NTT) on campus on a firstcomefirst-served basis (https://sa.hkbu.edu.hk/sas/gallery/photos-of-NTT).
Once admitted, postgraduate exchange students will be
put into direct contact with NTT for housing applications.

OTHER FACILITIES ON CAMPUS
Bookshop, cafeteria, Chinese medicine clinic, clinic, computer centre, learning commons, library, sports centre, andswimming pool

HEALTH INSURANCE REQUIREMENTS
All exchange students are required to obtainadequate insurance prior to arrival in Hong Kong.
Students should check with their home institutions
and/or insurance agents about medical and accident
insurance coverage. If the home insurance policy
covers the concerned student for his/her overseas
study, he/she should retain it. If that is not the case,the student is advised to negotiate for coverage ofhis/her overseas study in Hong Kong (includingpersonal trips outside Hong Kong) before travelling.

BUDDIES SCHEME
Exchange students are matched with one or more of our Buddy
volunteers. The buddies will share their knowledge of HKBU andHong Kong and help new students become familiar with their new
surroundings, particularly during the first month of arrival at HKBU.
Likewise, the buddies will learn about the culture and country of
the students with whom they are matched.

All exchange students are expected to arrive on
required arrival dates and attend an orientation
programme. Please plan your schedule and travel
arrangements accordingly.

The Buddies Scheme serves a meaningful platform for allparticipants to gain lifelong friendships and a deeper
understanding of their own culture.

*HOUSING (Student Hostel)

HK$2,500-3,200 #

AIR-CONDITIONING & UTILITIES

HK$500

MEALS

HK$5,000

ENTERTAINMENT

HK$1,000

TRANSPORTATION

HK$800MISCELLANEOUS

HK$1,000

TOTAL

HK$10,800-11,500*The estimated expenses provided are for reference purposes only and are subject to change.

Aug 2024#Pricing based on on-campus undergraduate accommodation only