6. Retrieval of Management
Document Information

6. Retrieval of Management Document Information
6.1 Retrieval of Management Document Information
6.1.1 Transmission Method
In NACCS, all management document information is transmitted to users as electronic data
(CSV or fixed length delimited format).
When transmitting management document information, HTTP/HTTPS is adopted as thecommunication protocol from the point of view of reducing the time required for transmission,
reducing the system load of the NACCS Center server equipment, and security, and themanagement document information is transmitted to users through the managementdocument information retrieval server.
Users perform "Management Document Information Retrieval" on (or after) thepredetermined transmission date/time to retrieve the management document information.

6.1.2 Users Who Can Retrieve Information
Users of packaged software and users of their own system that has functions to transfer
management document information using HTTP and to decompress compressed files canretrieve management document information.

6.1.3 Retrieval Method
Users of packaged software can retrieve management document information without being
aware of HTTP (or HTTPS for netNACCS users) transmission and decompression ofcompressed files by performing "Management Document Information Retrieval" from themenu of the packaged software. The procedures for management document information
retrieval by users of their own system are given in "6.2 Procedures for Retrieving
Management Document Information (Using the Own System)". Figure 6-1-1 shows thetransmission image of management document information retrieval.

Center server
Online system

Batch system

Creation of management
document information

Users of packaged software

User A's private management
document information
User B's private management
document information

User’s computer

User C's private managementdocument information

Decompression
User AHTTP/HTTPS

Compression

Retrieval of registereddocument information

Compression

Compression andintegration

User B

User C

User system

Management document
information retrieval
serverFigure 6-1-1 Image Diagram of Management Document Information Retrieval
6-1-16.1.4 Retention Period
Management document information (including reports created on as-needed basis) that is not
retrieved by users is retained in the management document information retrieval server for 7days (including Saturday, Sunday, and holidays) including the day of integration in the ser ver.
In addition, during the Golden Week and year-end through New Year holidays, the setting of
the retention period is changed at NACCS Center.
Management document information (excluding reports created on as-needed basis) that isretrieved by users is transferred to the directory for re-transmission and retained in theserver for 62 days (including Saturday, Sunday, and holidays) including the day oftransmission. Therefore, it can be retrieved again by requesting re-retrieval of management
document information. (Reports created on as-needed basis are deleted on the day
following the day on which they are retrieved by users.)
Due to the restrictions on the server capacity, users must promptly retrieve management
document information retained in the management document information retrieval server at
NACCS Center on (or after) the transmission date/time.

6.1.5 File Format and Spreadsheet Software Used
Excluding some documents (Note), management document information is provided in CSV
format to enable users to edit/process them using commercially available spreadsheet
software. In creating management documents in CSV format, NACCS uses certain
spreadsheet software (Microsoft Excel) as a model to create CSV format data. The ways ofhandling display methods, etc. vary depending on the type of commercially available
spreadsheet software, the display format of the commercially available spreadsheet
software may be different from the image shown in the Procedure Specification.
(Note) See "Appendix Table 6-9-2 List of Private Management document Information" for theoutput format.

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6.1.6 Dividing Management Documents
When the size of management document information exceeds the predetermined limiting
value, it is divided into multiple files for transmission. In that case, sequence numbers areadded to the names of the management document information files. See "6.2.2.3 Naming
Scheme of Management Document Information Files" for the file name.
When the limiting value is changed, management document information transmitted in thepast is not re-divided.
See "3.4 Message Types (3) Messages for filing (management document) (for filing [F], forprinter [P])" for the maximum value of the limiting value.
<For reference>Management document information is divided as follows.
First file(Out put common f ields)（出力共通項目）
99999900
1
輸入申告一覧データ
ＮＮX
許可等年月日
ＢＰ承認日 申告等年月日 申告等番号
99999999
99999999
99999999 XXXXXXXXX1X
99999999
99999999
99999999 XXXXXXXXX1X
99999999
99999999
99999999 XXXXXXXXX1X
99999999
99999999
99999999 XXXXXXXXX1X
99999999
99999999
99999999 XXXXXXXXX1X
99999999
99999999
99999999 XXXXXXXXX1X
99999999
99999999
99999999 XXXXXXXXX1X
99999999
99999999
99999999 XXXXXXXXX1X

官署
XX
XX
XX
XX
XX
XX
XX
XX部門
XX
XX
XX
XX
XX
XX
XX
XX

輸入者
XXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XX

輸入者名XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7代表税番XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXX1XXXXXXXXX2XXXXXXXXX3XXXXXXXXX4XXXXXXXXX5XXXXXXXXX6XXXXXXXXX7XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXSecond and following files(Out put common f ields)（出力共通項目）
99999999
99999999
99999999
99999999
99999999
99999999
99999999
99999999

99999999
99999999
99999999
99999999
99999999
99999999
99999999
99999999

99999999 XXXXXXXXX1X
99999999 XXXXXXXXX1X
99999999 XXXXXXXXX1X
99999999 XXXXXXXXX1X
99999999 XXXXXXXXX1X
99999999 XXXXXXXXX1X
99999999 XXXXXXXXX1X
99999999 XXXXXXXXX1X"Output common fields" are output on the first line, and thedata continued from the previous file is output on the secondand following lines.

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6.1.7 Re-Transmission Method
In NACCS, all management document information (excluding reports created on
as-needed basis) already transmitted is retained in the management document
information retrieval server for a certain period (62 days including the day of transmission:
including Saturday, Sunday, and holidays). Users can retrieve the management document
information that they want to retrieve again by specifying it using "Management Document
Information Re-Retrieval" of packaged software.

6.1.8 Request for Re-Output of Bonded Management Documents
In NACCS, certain management document information already transmitted is retained in
the management document information retrieval server for a certain period. After
performing "Registration/Change of Bonded Management Document Re-Output Request
Information (DLH01)" procedure, users can retrieve the management document
information that they want to output again by specifying it using "Management document
Information Retrieval" of packaged software.
See the Procedure Specification for the details of "Registration/Change of Bonded
Management Document Re-Output Request Information (DLH01)" procedure and"Appendix Table 6-9-2 List of Private Management Document Information" formanagement document information that can be re-output.

6.1.8.1 Users Who Can Re-Output
Only users registered in the system as users who can re-output bonded Management
document information are allowed to re-output.

6.1.8.2 Retention Period
Management documents are retained for 5 years after the day of the initial transmission.

6.1.8.3 Method for Retrieving Re-Output Management Documents
The method for retrieving re-output management document information is the same asthat in "6.1.3 Retrieval Method". The naming scheme of files is the same as that in"6.2.2.3 Naming Scheme of Management Document Information Files".

6-1-4