Legal Procedures■Resident Registration System for Foreign Residents
The following foreign nationals legally residing in Japan will belisted on the Basic Resident Registration. The person must haveestablished and maintain a residence in the municipality where theregistration takes place.

Persons who stay in Japan within 3 months

with a status of residence of temporary visitor are exempted.
（１） Medium-to-long term resident（Anyone who has resident cards）（２） Special Permanent Resident（３） Persons granted permission for temporary refugee orprovisional stay（４） Persons who may continue to stay transitionally in Japan bybirth or those who have lost Japanese nationality-13-【Procedure for Notification of Residence】
To be reported

Deadline fornotification

Entry into Japan

Documents required
Everyone’s Passports andResident Cards

Move in from other

Within

14

days

city

from the day ofmoving out and everyone’s

settled in

Resident Cards

Documents certifying

Move inside theEveryone’s Resident

city

Cards

Move out to othercity

WithinMove out to otherbefore or after

Valid Identification

country （ Except

expected day of(Resident Card, Passport,formoving outetc…)

traveland14days

temporary return）※In case if a deputy other than the same household submit, pleasebring a proxy and a deputy’s valid identification along with theabove.

-14-【Notifications Other Than Municipal Residence】
Please submit the notification to Sapporo Regional Immigration
Bureau as follows;
・Change in name, birth date, gender, nationality/area, etc
・Change in the period of stay, renew the length of stay・Extension of status of residence（Permanent resident・under 16 years
old）・Reissue your residence card（lost, stolen, destruction, significantdefacement）
・Change or termination of your institution information, secession
or transferring from its agency, end or sign up of contract
・Divorce or bereavement with a person whose status is spouse.
※ For the Special Permanent Resident, please notify at City ofIshikari even in case of above■Seal Registration
In Japan, a personal seal is needed when you open the bank accounts,
apply for cell-phone service and in many other circumstances. A
number of important procedures and contracts also require a
registered seal (jitsu-in).
Attention that letters for seal
registration must be as same as the certificate of residence.

【Seal registration procedures】
Seal registration procedures take place at Ishikari city hall andauxiliary branches of the city. Valid identifications such as theseal to be registered and your resident card are required for theapplication. After the registration procedure, a seal registration
card (inkan toroku-sho) is issued.

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【Seal Registration Certificate】
After a seal is registered, a seal registration certificate can beobtained by applying at the city hall or auxiliary branches of thecity. Handling fee is \350.
The seal registration card is needed for issuing.
If a proxy claims this certificate, he/she must fill in personal
information and bring the seal registration card without power ofattorney.
○Citizen Affairs Section of City of Ishikari
TEL: 0133-72-3165■About My Number
After you enter to Japan and register of your residence at Cityof Ishikari, my number, an individual number is issued from the dayof application and “Notice of issue” is sent to your residence
around within a month. This my number is required on your daily lifeof various occasions in Japan. Please make sure to receive noticeof issue and keep it safe.
You can obtain “My Number Card” by mailing an application form
which is sent to you along with notice of issue. My number card helps
you to obtain certificates such as certificate of residence, etc at
the convenience store and also to use “Maina Portal”, an online
service provided by the government.

For medium-to-long term

resident, the expiration date of my number card is as same as thecompletion date of residence. For details about my number, pleasecontact Citizen Affairs Section of City of Ishikari.
○Citizen Affairs Section of City of Ishikari
TEL: 0133-72-3165-16-■Procedures for Extending Period of Stay/Re-entry Permits
Procedures for visa extensions and changes in residential status
take place at the Immigration Bureau. To extend the period of yourstay, you must apply at the Sapporo Regional Immigration Bureau prior
to the expiration date of your residence.

For more information

about the period of application and the documents required, pleasecontact the information center listed later and the Immigration
Bureau.
【Re-entry procedures】
If you plan to stay at the same residence for the same purpose as
before the departure, such as for business, sightseeing, relatives
visit, and if you obtain "re-entry permit" in advance before leaving
Japan, you will return to Japan again and can stay at the same status
as your previous status and the period of stay. There are 2 typesof re-entry permits; a single-entry permit and a multiple-entrypermit. For details, please contact the Immigration Bureau.
【Special Re-entry System】
If a foreigner who possesses a valid passport and residence card andhe/she declares the intention to enter the country again at the timeof departure, he/she will be deemed to have received "Re-entry
Permit" in the preceding paragraph. The period of special re-entry
permit is for one year from the date of your departure or theexpiration date of your period of residence prior to your departure.
You cannot extend the expiration date and if you don’t re-enter toJapan prior to the expiration date, you will lose the qualificationof residence.

For details, please check the website of theImmigration Bureau.
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■Registering Births, Deaths, and Marriages
Japan has a family registration system for the registration andcertification of births, deaths, and family relationships. Under
this system, all residents of Japan, including foreign nationals,
are obligated to report matters such as births and deaths to the cityhall.
In regard to the status of residence, please check with Sapporo
Regional Immigration Bureau or Immigration Information Center forthe procedure of immigration procedure.

For any procedures whichshould be done by your original country, please check with theEmbassy or the Consulate.

【In the case of child birth】
Procedure

Deadline for

Items required

notification-

Maternal

andchild

healthhandbook
BirthWithin 14 days

notificationof birth

Birth certificate issued by adoctor/midwife-

Personal

sealofthefather/mother or the signature※If possible, the father/motherof a child come to the City hall.

※In regard to the status of residence for new born child, pleaseinquire the Immigration Bureau.

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【In the case of death】
Procedure

Deadline for

Items required

notification
-

Death

Within 7 days

notificationof death

Death certificate issued by adoctor-

Personal seal of applicant(amember of the bereaved family)【Other Notifications】
Documents for marriage, divorce, adaption and separation may varydepending on your nationality.

For details, please inquire

individually.
○Immigration Information CenterTEL

0570-013904 （IP, PHS, Overseas：03-5796-7112）

Business hours: Monday － Friday 8:30am － 5:15pm［Japanese/English/Chinese/Korean/Spanish, etc］

○Sapporo Regional Immigration Bureau
Address: Sapporo National Government Building No.3
(Sapporo Daisan Godo Chosha), Nishi 12, Odori, Chuo-ku, Sapporo
TEL: 011-261-9658 (Status Division)
Business hours: Monday － Friday 9:00am － 4:00pm○Immigration Bureau Website
http://www.immi-moji.go.jp/(Japanese/English/Chinese/Korean/Portuguese/Spanish)-19-