TRANSPORT SYSTEM EXPO 2020
EXHIBITION RULES AND REGULATIONS
1. Show Period
Tuesday 1st to Thursday 3rd Dec, 2020

9. Prohibition
It is prohibited to sublet, resale, exchange, or transfer the booth space to others
without the organizer's permission.

2. VenueTokyo Ryutsu Center (TRC) Exhibition Hall
6-1-1 Heiwajima Ota-ku, Tokyo 143-0006 JAPAN10. Co-exhibitor
Co-exhibition is allowed, but the application must be submitted by only one company,
the responsible person from which acts as a sole contact window for all the necessary
booth arrangements and payment procedures.

3. Organizer
EJK Japan, Ltd.
4. Show Management
EJK Japan, Ltd.
Landmark Shiba Kouen bldg., 1-2-6, Shibakouen, Mintato-ku,
Tokyo, 105-0011, JAPAN
TEL：+81-3-6459-0444 / FAX：+81-3-6459-0445
5. Basic price list
Package Booth: JPY 494,120/ 9 sqm.
Includes: Side and back panels, an English-and-Japanese company name board, acarpet, 1 Reception desk, 2 Folding chairs, 2 Fluorescent lights, 1 Electrical outlet(100V/800W), 1 trash box, booth cleaning
Raw space: JPY384,120/ 9 sqm.
Space only. No decorations included. *10% discount for an order of more than 90sqm. *9 sqm = 3m x 3m
Corner location charge: JPY22,000 per corner
This corner location fee is additionally charged when the booth is located in acorner.
Exhibitor seminar fee: JPY66,000 / 1 session (20min)
Price includes : a projector, screen, corded microphone, and pointerSeat Capacity : 80 people
6. Application period
End of registration : 30th Sept, 2020(A) Application will be closed if all the available booth spaces are sold out.
(B) How to become an exhibitor
Fill in this purchase order and submit to the show management office by e-mail orfax.
(C) Floor plan arrangements
Depending on the hall regulations or other extenuating circumstances, theorganizer will make changes to the floor plan from time to time without mutual
consent.
(D) Effective date of Contract & Eligibility
The contract comes into effect when signed by the organizer.
The organizer may reject your application if the contract is deemed inappropriate.
7. Payment conditions
Exhibitors must pay 100% of the exhibition fee within 10 days upon contract.
- The available payment method is bank transfer only. Installments are negotiable.
The details can be found in the invoice. On registration with Wireless Japan 2020 as
an exhibitor through this purchase order, an order confirmation will be issued shortly
together with an invoice. Please follow the payment instructions there to complete
your order.
- Exhibitors must bear the necessary handling charges when making payments bybank transfer.
- Invitation letters for visa acquisition will be issued to those in need subject toconfirmation.
8. Cancellation/Change
Cancellation will be charged as follows:
Until 30th Sept, 2020 - 63.5% of the exhibition fee
After 1st Oct, 2020 - 100% of the exhibition fee- On receipt of an acknowledgement from the show management, you can confirm
your cancellation.
- As for exhibitors from early bird registration, the cancellation charge will be 100%of
the exhibition fee as liquidated damages- Please note that the exhibition fee you have paid will not be refunded if you want toswitch from a package booth to a raw booth space after 1st Oct 2020.

11. Move-in/out(A) Move-in/out schedules will be found in the exhibitor manual.
(B) During the show period, it is prohibited to move in/out or remove booth decorations
without the organizer's permission.
(C) Be sure to complete your move-in by 12:00 PM on 1st Dec, 2020.
On no account must you leave empty boxes and unused materials in your booth and aisle.
(D) Exhibitors must remove their exhibits by 9:00 PM on 3rd Dec, 2020.
If articles are left around the booth area including alleys, the organizer will remove them atthe exhibitor's expense. In compliance with this rule, all the exhibitors must agree to bear
the cost incurred afterwards.
12. Printed materials and Promotion(A) The organizer has the authority to issue overall printing materials of the show.
(B) The organizer shall attempt to avoid, but shall not be held liable for, errors or omissions
issued in the official show directory and all other related promotional materials.
(C) Exhibitors shall distribute catalogs, samples, publications, etc., and conduct
demonstrations or other promotional activities, only within their own booths.
(D) It is prohibited to distribute and advertise any printing materials considered irrelevant tothe show.
13. Compensation
If an exhibitor or its proxy causes damage to other exhibitor's booth, the organizer'sfacility, or the exhibition hall including injuries on-site, the exhibitor will be held
responsible for clear accountability and must agree to make restitution.
14. Disclaimer
The organizer will hire a security company during the show including the preparation anddismantling periods. However, the organizer is not liable for compensation for any
damage and loss of properties that belong to exhibitors.
The organizer has the right to rearrange or adjust exhibitors' booth locations in order tosafeguard the best interests of the show.
15. Insurance
Exhibitors are advised to take out an insurance policy as safety measures against theft,damage, loss, injuries, and other possible risks posed to their properties and employees.
The organizer is not liable for compensation damages, let alone make restitution in thisregard.
16. Misc.
(A) Exhibitors must keep their booths clean in an orderly manner and follow the guidelinesof garbage collection.
(B) Permission to take pictures and filming exhibits is left to the discretion of each exhibitor.
(C) The organizer has the right to call off the show if the event is deemed out of its control
under extenuating circumstances such as strikes, natural disasters, riots, civil wars,contingencies, etc. Exhibitors agree that the exhibition fee may not be refunded in such acase.
(D) In the event that an exhibitor violates the regulations stipulated in the manual, theorganizer will use the authority to reject its participation and the exhibitor may have toforfeit the right to apply for the future events.
(E) If the booth construction/decoration is not following the regulations such as violating theheight limit, the exhibitor must agree to comply with the organizer's decision and take
immediate action to resolve the issue at the exhibitor's expense.
(F) If an exhibitor comes into conflict with the organizer, show management, anotherexhibitor, or a related party, both parties must agree to resolve the dispute under thejurisdiction of the Japanese governing law in Tokyo.
(G) All other details about the exhibition shall be found in the exhibitor manual, and they will
be explained during the upcoming exhibitor orientations.
(H) The show period and its venue may change in the event of force majeure.
(I) Exhibitors are required to follow the rules and regulations found in the exhibitor manual.

<Show Management>
EJK JAPAN, LTD.
Landmark Shibakoen 7F, 1-2-6, Shibakoen, Minato-ku, Tokyo 105-0011 JAPANTEL +81-3-6459-0444 | FAX +81-3-6459-0445
URL http://www.ejkjapan.co.jp