A Texas Motor Carrier’s
Guide to Highway Safety)(Revised May 2021)

PART 1 – INTRODUCTION
PurposeThe Texas Department of Public Safety produces this pamphlet to provide basic compliance guidance tosupport the Federal Motor Carrier Safety Regulations (FMCSR).
Our goal is to secure the safe transportation of passengers and cargo in Texas, and ultimately on our
nation’s highways. As an agency, we endeavor to accomplish this objective through coordinatedenforcement efforts with Federal and local agencies, safety presentations and the voluntary safetycompliance of the Texas transportation industry in order to:• Reduce commercial vehicle crashes;• Reduce fatalities, injuries, and property losses involving commercial motor vehicles; and• Reduce the occurrence of hazardous materials transportation incidents.
Safety compliance translates into saved lives, decreased injuries, and reduction of property loss.

About the Contents
The majority of the sections in this pamphlet highlight information from specific parts of the FMCSRs. You
may reproduce and distribute any or all of the material contained in this booklet. You may also obtainfurther information from the Federal Motor Carrier Safety Administration’s (FMCSA) website atwww.fmcsa.dot.gov and the Texas Administrative Rules at www.sos.state.tx.us (Title 37, Part 1,
Chapter 4, Subchapter B).

Disclaimer
Although we made every effort to assure the completeness and accuracy of the information in this booklet,
it is not intended to take the place of published agency regulations. This booklet paraphrases the FMCSR
published in Title 49 of the U.S. Code of Federal Regulations. Do not use the contents as a substitute forthe official text. The regulations issued by the U.S. Department of Transportation (USDOT) and its
operating administrations are published in the Federal Register and compiled in the U.S. Code of Federal
Regulations. Likewise, Texas Motor Carrier Safety Regulations are published under 37 TEX. ADMIN.
CODE, Chapter 4, and are subject to changes as may be published from time to time in the Texas
Register.
Motor carriers, drivers, and shippers are responsible for understanding and complying with the Federal
Motor Carrier Safety Regulations (FMCSRs) and Texas Regulations.

Captain Omar Villarreal Manager,
Motor Carrier Bureau

A Texas Motor Carrier's Guide to Highway SafetyiNOTESTABLE OF CONTENTSSECTION 1 – INTRODUCTION .......................................................................................................... i
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PART 382 – CONTROLLED SUBSTANCES AND ALCOHOL USE AND TESTING .............................. 1
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PART 383 – COMMERCIAL DRIVER LICENSE ...................................................................................... 1&ODVVHVRI&RPPHUFLDO'ULYHU/LFHQVH 7(;75$163&2'( (QGRUVHPHQWV  
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PART 385 – SAFETY FITNESS STANDARDS ........................................................................................ 1
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PART 387 – FINANCIAL RESPONSIBILITY FOR MOTOR CARRIERS .................................................. 1

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PART 390 – FEDERAL MOTOR CARRIER SAFETY REGULATIONS(GENERAL RULES APPLICABLE TO ALL MOTOR CARRIERS) ........................................................... 1
5HOLHI)URP5HJXODWLRQV'XULQJ(PHUJHQFLHV  ,QWHUVWDWH &09  ,QWUDVWDWH&09 75& 
([FHSWLRQVWR*HQHUDO$SSOLFDELOLW\  
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&RPPHUFLDO9HKLFOH0DUNLQJV  ,QWHUQDWLRQDO)XHO7D[$JUHHPHQW ,)7$ 
,)7$4XDOLILHG0RWRU9HKLFOH ,QWHUQDWLRQDO)XHO7D[$JUHHPHQW$UWLFOH5 
6DPSOH$FFLGHQW5HJLVWHU)RUP.

PART 391 – QUALIFICATION OF DRIVERS ............................................................................................. 1

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'ULYHU5HTXLUHPHQWV,QWUDVWDWH 7$& .
*HQHUDO5HTXLUHPHQWVIRU'ULYHU4XDOLILFDWLRQ)LOHV  .
'ULYHU,QYHVWLJDWLRQ+LVWRU\)LOH  ..
3K\VLFDO4XDOLILFDWLRQVIRU'ULYHUV  .
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7H[DV9LVLRQDQG/LPE:DLYHUV 7$&DQG 
/LPLWHG5HFRUG.HHSLQJ([HPSWLRQV WR ..4
'ULYHUV5HJXODUO\(PSOR\HG%HIRUH-DQXDU\  4
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'ULYHUV IXUQLVKHG E\ RWKHU 0RWRU &DUULHUV    4
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3HQDOWLHV 6HH7DEOHV8QGHU3DUW 
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5HTXHVWIRU'ULYLQJ5HFRUG DQG5HOHDVH RWKHUWKDQ7H[DV
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Motor Vehicle Driver’s Certification of Violations .................................................................................................. 17$QQXDO5HYLHZRI'ULYLQJ5HFRUG
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PART 392 – DRIVING OF MOTOR VEHICLES ........................................................................................ 1

,OOQHVV RU )DWLJXH  'UXJV   $OFRKRO  
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iv

A Texas Motor Carrier's Guide to Highway Safety

(PHUJHQF\6LJQDOV)RU6WRSSHG9HKLFOHV  
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PART 393 – PARTS AND ACCESSORIES NECESSARY FOR SAFE OPERATION ............................. .1
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6HDW %HOWV  (PHUJHQF\(TXLSPHQW  .
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6WHHULQJ6\VWHPV  .

PART 395 – HOURS OF SERVICE OF DRIVERS ................................................................................... 1

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*(1(5$/58/( 3DVVHQJHU&DUULHUV ,QWHUVWDWH  
*(1(5$/58/($OO&DUULHUV,QWUDVWDWH,Q7H[DV 7$& 
+RXUV RI 6HUYLFH 'RFXPHQWDWLRQ 
+RXUVRI6HUYLFH5HFRUGIRU)LUVW7LPHRU,QWHUPLWWHQW'ULYHUV
5HFRUG RI 'XW\ 6WDWXV 52'6  
0RQWKO\6XPPDU\RI+RXUV:RUNHGDQG+RXUV$YDLODEOH
'ULYHU¶V7LPH5HFRUG PLOHH[HPSWLRQ ..............11

PART 396 – INSPECTION, REPAIR, AND MAINTENANCE .................................................................... 1
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A Texas Motor Carrier's Guide to Highway Safetyv

SECTION 2 – HAZARDOUS MATERIALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . HM-1

+D]DUGRXV0DWHULDOV7UDLQLQJ.
+D]DUGRXV0DWHULDOV5HJLVWUDWLRQ &)53DUW .,QWUDVWDWH 0RWRU &DUULHUV  J ..
7UDQVSRUWDWLRQ6HFXULW\$GPLQLVWUDWLRQ 76$ ±7KUHDW$VVHVVPHQWVIRU&'/+0(QGRUVHPHQWV.
:KRmXVWhROGD6DIHW\3HUPLW 3DUWV .$SSOLFDWLRQ 3URFHGXUH    DQG  J  .
&RQGLWLRQVIRU,VVXLQJD6DIHW\3HUPLW  .
&RQGLWLRQVIRU,VVXLQJD7HPSRUDU\6DIHW\3HUPLW  .
:KDWRSHUDWLRQDOUHTXLUHPHQWVDSSO\WRWKHWUDQVSRUWDWLRQRIDKD]DUGRXVPDWHULDOIRUZKLFKD SHUPLW LV UHTXLUHG  ......
+RZ ORQJ LV D VDIHW\ SHUPLW HIIHFWLYH  
'HQLDO6XVSHQVLRQRU5HYRFDWLRQRID6DIHW\3HUPLW.
+0,QVSHFWLRQ3URFHGXUH SDJHV 
+0&DUJR7DQN%XON3DFNDJLQJ,QVSHFWLRQ3URFHGXUH SDJHV  .

SECTION 3 – CARRIERS OF PASSENGERS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PCVI-1

7\SHVRI0RWRU&DUULHUVRI3DVVHQJHUV$SSOLFDELOLW\RI)0&65V
)LQDQFLDO5HVSRQVLELOLW\)RU0RWRU&DUULHUV2I3DVVHQJHUV)UHTXHQWO\$VNHG4XHVWLRQV$SSOLFDELOLW\RIWKH)0&65VWR6FKRRO%XV7UDQVSRUWDWLRQ
3DVVHQJHU9HKLFOH,QVSHFWLRQ3URFHGXUH SDJHV 
%XV0RWRUFRDFK(PHUJHQF\([LW,QVSHFWLRQ5HFRUG

SECTION 4 – DOCUMENT RETENTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DR-1

'UXJ $OFRKRO7HVWLQJ 3DUWV  
6XUYH\5HSRUWV  
$FFHVV &RQILGHQWLDOLW\  3DUW6XESDUW3 6HFWLRQVWR 
3DUW
3DUW
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RULE §4.1
Transportation of Hazardous Materials
TITLE 37PART 1
CHAPTER 4

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Source Note: The provisions of this §4.1 adopted to be effective March 9, 2004, 29 TexReg 2376; amended to beeffective August 31, 2004, 29 TexReg 8375; amended to be effective January 4, 2005, 29 TexReg 12235; amended
to be effective May 22, 2005, 30 TexReg 3030; amended to be effective September 22, 2005, 30 TexReg 6064;
amended to be effective January 24, 2006, 31 TexReg 404; amended to be effective May 30, 2006, 31 TexReg
4441; amended to be effective October 1, 2006, 31 TexReg 8109; amended to be effective January 28, 2007, 32
TexReg 245; amended to be effective April 30, 2007, 32TexReg 2370; amended to be effective August 16, 2007, 32
TexReg 5033; amended to be effective January 2, 2008, 32 TexReg 10056; amended to be effective June 11, 2008,
33 TexReg 4527; amended to be effective December 10, 2008, 33 TexReg 10048; amended to be effective
February 25, 2010, 35 TexReg 1470; amended to be effective November 8, 2010, 35 TexReg 9918; amended to beeffective May 10, 2011, 36 TexReg 2994; amended to be effective June 26, 2012, 37 TexReg 4601; amended to beeffective July 6, 2014, 39 TexReg 5190; amended to be effective October 21, 2015, 40 TexReg 7245; amended tobe effective May 9, 2016, 41 TexReg 3314

TITLE 37PART 1
CHAPTER 4
SUBCHAPTER B
RULE §4.11

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Source Note: The provisions of this §4.11 adopted to be effective March 9, 2004, 29 TexReg 2376; amended
to be effective August 31, 2004, 29 TexReg 8375; amended to be effective January 4, 2005, 29 TexReg
12235; amended to be effective May 22, 2005, 30 TexReg 3031; amended to be effective September 22, 2005,
30 TexReg 6065; amended to be effective January 24, 2006, 31 TexReg 404; amended to be effective May 30,
2006, 31 TexReg 4442; amended to be effective October 1, 2006, 31 TexReg 8109; amended to be effective
January 28, 2007, 32 TexReg 245; amended to be effective April 30, 2007, 32TexReg 2370; amended to beeffective August 16, 2007, 32 TexReg 5034; amended to be effective January 2, 2008, 32 TexReg 10056;
amended to be effective June 11, 2008, 33 TexReg 4527; amended to be effective December 10, 2008, 33
TexReg 10048; amended to be effective February 25, 2010, 35 TexReg 1470; amended to be effective
November 8, 2010, 35 TexReg 9919; amended to be effective May 10, 2011, 36 TexReg 2995; amended to beeffective June 26, 2012, 37 TexReg 4602; amended to be effective July 6, 2014, 39 TexReg 5190; amended tobe effective March 29, 2015, 40 Texeg 1859; amended to be effective July 27, 2016, 41 TexReg 5432

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SUBCHAPTER B 5(*8/$7,216*29(51,1*75$163257$7,216$)(7<RULE §4.12
Exemptions and Exceptions
TITLE 37PART 1
CHAPTER 4

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

Source Note: The provisions of this §4.12 adopted to be effective March 9, 2004, 29 TexReg 2376; amended to beeffective August 31, 2004, 29 TexReg 8375; amended to be effective January 4, 2005, 29 TexReg 12235; amended
to be effective January 24, 2006, 31 TexReg 404; amended to be effective May 30, 2006, 31 TexReg 4442;
amended to be effective October 1, 2006, 31 TexReg 8109; amended to be effective January 28, 2007, 32 TexReg
245; amended to be effective August 16, 2007, 32 TexReg 5034; amended to be effective February 25, 2010, 35
TexReg 1470; amended to be effective December 16, 2013, 38TexReg9063; amended to be effective September
28, 2016, 41 TexReg 7511; amended to be effective March 20, 2017, 42 TexReg 1256

xiv

A Texas Motor Carrier's Guide to Highway Safety

COMMERCIAL VEHICLE ENFORCEMENT SERVICE
MOTOR CARRIER BUREAU

Major (512) 424-2775

Cisco IP Phone Headquarters prefix - "8"Motor Carrier Bureau
Captain.................................................................

(512)424-2053

CVE Training Unit

Admin Assistant.......................................…

(512)424-5926

Lieutenant (CVE Training/CRP 6M2,5)……………….. (512) 424-2880

MCB Attorney…...………..…………...…….……..……

(512) 424-2884

MCCA Admin Assistant………..………..……...

(512) 424-2335

MCB Tech Support………………............……….……… (512) 424-2051

MCB Lobby/Receptionist(512)424-2051

or (512)424-2052

Motor Carrier Compliance Audit(6M0):

5807 Guadalupe St Bldg "N"
PO Box 4087 (78773-0520) Austin 787852
Training Sergeants:
Sergeant………….……………………………...…….
Sergeant………….……………………………...…….

(512)486-6481(512)424-2695

Sergeant………….……………………………...…….

(512)486-6482

Sergeant………….……………………………...…….

(512)486-6483

Training Specialist
Training Specialist…………………………………….

(512) 486-6480

Training Specialist……………………………………..
Training Specialist……………………………………..

(512)424-7485(512)437-4740

MCCA Program Manager(MCCA/CRP 6M1,4)……………… (512)424-2562(512)424-7434

MCCA/CRP Admin Assistant…………………

FAX (512)424-5712
MCCA Section Supervisor………….…….……….…..

(512)424-2747

Training Unit Support Staff:
Program Supervisor……………..……...………...….
(512)424-5381
Admin Assistant……………………………...……...………(512) 424-2539
6200 Guadalupe, Bldg "P", (PO Box 4087 78773-0520) Austin 78752
Email: CVE.Training@dps.texas.gov

Motor Carrier Safety

School Bus Safety:

Lieutenant (MCS/Scale/CR 6M3,6)……………………….

(512)424-2851

School Bus Safety Coordinator………………………… (512)424-7396

Scale Technician………..……..……...……...…...….

(512)424-5087

5807 Guadalupe St Bldg "N" Austin 78752

DataQs/CAPPS/Inventory……………...……………

(512)424-2850

Compliance Review Program Field Supervisors

Motor Carrier Safety Section Supervisor…………………(512) 424-2854
MCS Admin Assistant..…………..…………….………… (512) 424-2050(MCB Open Records Request)
Fax(512) 424-5262
6200 Guadalupe, Bldg 'P" (PO Box 4087 78773-0520) Austin 78752

6M1 Field Manager - Garland…………...……………………(214) 861-2463
350 W IH-30 - 75043
Fax(214) 861-2409
6M2 Field Manager - Huntsville…………………..…………(512) 424-2626
1313 University Ave - 77340(no fax)
6M3 Field Manager - San Antonio……………………..………(210) 531-2287
2632 Broadway Ste 402 North Bldg - 78215(no fax)

Headquarters THP Office-Building G Annex:

6M4 Field Manager - Lubbock…………………….
(806) 740-8788Fax
1404 Lubbock Business Park Blvd Ste 100-79403(806) 740-8791
6M5 Field Manager - Houston………………………….....…(281) 517-1280
12230 West Road -77065-4523
Fax(281) 517-1257
6M6 Field Manager - Weslaco…………….…………...……(956) 565-7590
2525 N International Blvd -78596
Fax(956) 565-7599

Captain (Headquarters)
5805 N Lamar Blvd Bldg G Annex
PO Box 4087 (78773-0500)
Austin 78752(512)424-2728

Fax(512) 424-2176

A Texas Motor Carrier's Guide to Highway Safetyxv

COMMERCIAL VEHICLE ENFORCEMENT SERVICE
North Texas Region (Reg 1) - DALLAS

Major (214) 861-2226

1A THP Captain …………….………..……….…….…..

(214) 861-2155(Cisco IP prefix - "1")(903) 939-6031

1B THP Captain ...................................................

Lieutenant (Garland-HP A01,04;CVE 12,13)………….……(214) 861-2221

Lieutenant (Tyler-HP B02,13;CVE 15,16)……………………(903) 939-6035

Admin Assistant......................................…
(1A12) Sergeant {1A01/1E01}........................……..

Admin Assistant......................................…
(1B15) Sergeant {1A02/1E02).................................

(214) 861-2229(214) 861-2222

350 W. IH-30, Garland 75043
Fax (214) 861-2233(1A13) Sergeant {1A07/1E07}........................................(972) 923-6772

4700 University Blvd, Tyler 75706

Fax (903) 939-6005

1720 E Main St

or (972) 923-6770

(1B16) Sergeant {1A06/1E06}………………………..

Waxahachie 75165

Fax (972) 923-6690

1900 W. Spring St., Palestine 75803

1C THP Captain …………………...……………..……..
(817) 299-1311
Lieutenant (HP 1C06,11;CVE 12,13)………….………………(817) 299-1313
Admin Assistant.......................................…
(1C12) Sergeant {1A03/1E03}...................................
Hurst 76053(903) 661-5023
Fax (903) 661-5040

1D THP Captain ……………………….………...……..

(903) 575-2192

Lieutenant (HP D01,03,04,08;
CVE D13,14)…………………...(903) 575-5363(817) 299-1314

Admin Assistant........................................…

(817) 299-1381(1D13) Sergeant (1A04/1E04/1B17}…….…………………

(817) 299-1382

624 NE Loop 820(903) 939-6123(903) 939-6006
Shelly Fax(903) 939-6045

1906 N. Jefferson, Mt Pleasant 75455(903) 575-2191(903) 575-5358

Fax (903) 575-5392

Fax (817) 299-1323(1C13) Sergeant {1A08/1E08}…………………..………….. (940) 627-0035
2000 S Trinity, Decatur 76234

Fax (940) 627-1513(1D14) Sergeant {1A05/1E05/1B18}………………………
P. O. Box 1084, Queen City 75572

Southeast Texas Region (Reg 2) -Major (281) 517-1202

2A THP Captain ..….….........................................

(281) 517-1260

Admin Assistant..................………………..

(281) 517-1259

2A3 Lieutenant (CVE A8,A9; HP A01,A10)……………… (281) 517-1261
Admin Assistant..................………………..

(281) 517-1256
Fax (281) 517-1281(2A08) Sergeant {2A01}…..................................
Houston 77065(2A09) Sergeant {2A04}…...........................………….. (281) 424-0315
5420 Decker Drive(Cisco IP prefix - "2")

2B THP Captain ………........................................

(409) 924-5422

Admin Assistant………………...………...……..

(409) 924-5466

2B3 Lieutenant (HPB02,07,09,13; CVE 13,14)…………… (936) 699-7367
Admin Assistant………………...……….……..
2809 S. John Redditt, Lufkin 75904(936) 699-7301
Fax (409) 924-5449(281) 517-1224
Fax (281) 517-1228

12230 West Road

HOUSTON(903) 796-4782
Fax (903) 796-4794

Fax (281) 424-6658

Baytown 77520(2B13) Sergeant {2A05}……………………………....……(409) 924-5444
Admin Assistant………………...………...…..

(409) 924-5425

7200 Eastex Frwy Beaumont 77708(2B14) Sergeant {2A06}…………………………………

Fax (409) 924-5449(936) 699-7318

Admin Assistant………………...…………….…..
2809 S. John Redditt, Lufkin 75904(936) 699-7303

Fax (936) 699-7383

2C THP Captain (Conroe)………………....................

(936) 442-2807

2D THP Captain ………………………..………...........

(281) 633-4817

Admin Assistant…………..…………….……...
2CC Lieutenant (HP C08,11; CVE 13,14)…………………

(936) 442-2838(936) 442-2800

2D1 Lieutenant (HP D01,02; CVE 10,11)………….…......

(281) 517-1217(281) 633-4819

Admin Assistant…………..………….……..

(936) 442-2822# 2 Hilbig, Conroe 77301(2C13) Sergeant {2A03}.………..…………………….
Admin Assistant..........................................

(2D10) Sergeant {2A02}………………...……………….

(281)633-5408(903) 322-5449

Admin Assistant……………………....………..

(281) 633-5408

5505 Ave N

Buffalo TX 75831(2C14) Sergeant {2A07}…………..…...……...….…..
3179 IH-45 South(936) 344-8553(936) 344-8553

Fax (936) 344-8583

NB Scale

Fax (281) 633-5459

Rosenberg 77471

Admin Assistant………………………...………..

xvi

5505 Ave N
Rosenberg 77471(903) 322-5449

928 E. Commerce

New Waverly 77358

Admin Assistant………………...………...……..

(936) 344-8553(2D11) Sergeant..…………………..……………….…….

(979) 849-5706

Admin Assistant……………………………...……….(979) 849-5706
501 South Velasco

Fax (979) 849-5707

Angleton 77515

A Texas Motor Carrier's Guide to Highway Safety

COMMERCIAL VEHICLE ENFORCEMENT SERVICESouth Texas Region (Reg 3) Major (Weslaco) (956) 565-7510

WESLACO3A - Weslaco

3A THP Captain (THP 3A)………….……………...….

(956) 565-7520

Admin Assistant…………………………….….

(956) 565-7525

Lieutenant (HP A07,08;CVE 9,10,11,12)…………………..…

(956) 565-7591(956) 565-7524
Admin Assistant…………………………….…….
2525 N International Blvd
Fax (956) 565-7527
Weslaco 78599(3A09) Sergeant (3A03) ..…………....……………………… (956) 440-6703(956) 440-6780

Admin Assistant………………………………...
1630 N Sunshine Strip

Fax (956) 440-6792

Harlingen 78550(3A10) Sergeant (3A05) ……………………………..

(956) 399-5473(Brownsville POE-Los Indios)
Admin Assistant……...……………………....….. (956) 399-5473
POB 367/609 S FM 509
Fax (956) 399-2431
Los Indios 78567(3A11) Sergeant (3A04) ……………………………….…..

(956) 541-4619(3A12) Sergeant (3A07)……………..…………………..

(956) 541-4619(Brownsville POE-Los Tomates)
Admin Assistant…...……………………..….….
2301 Courage St(956) 541-4619
Fax (956) 541-5635

Brownsville 78521

Major (956) 565-7508

3B - Laredo

3B THP Captain………………………….…………..……...……(956) 728-2278
Lieutenant (CVE 3B12,13,14,15,16,17)…….……………………(956) 728-2261
Admin Assistant………………………..……..……
1901 Bob Bullock Loop (mailing)
Laredo(956) 728-2314

Fax (956) 728-2340

78043-9701(3B15) Sergeant (3B03 

(956) 728-2200(956) 728-2385

Admin Assistant…………………………….…
715 Bob Bullock Loop(physical location-78045)

(3B12) Sergeant (3B01) ….…………………………...…….
Admin Assistant………………………..……..……

(956) 728-2210

1901 Bob Bullock Loop (mailing)(956) 728-2210

Laredo 78043-9701(3B13) Sergeant (3B02) ………………………………………… (956) 728-2200
Admin Assistant………………………..……..……
1901 Bob Bullock Loop (mailing)
Laredo78043-9701(956) 728-2296

Fax (956) 728-2250

CR Fax(956) 728-2277(3B16) Sergeant (3B04) ……………………….................... (956) 728-2200
715 Bob Bullock Loop(physical location-78045)
1901 Bob Bullock Loop (mailing)

Fax (956) 417-5644

Laredo 78043-9701(3B14) Sergeant (3B06) ……………………………..……………(956) 728-2384
Admin Assistant……………………………..…….
Rio Grande City
(956)

(956) 728-3642(Columbia POE)

515 N FM 3167
78582

Fax (956) 417-5644

716-3600

3C - Corpus Christi

Major (Weslaco) (956) 565-7510
3C THP Captain ………………………………………….......(361) 698-5613
Lieutenant (3C10,C11,3C12; HPC13)………..………

(361) 698-5631

Admin Assistant….......................................... (361) 698-5672(3C10) Sergeant (3C01) …………….……………..…….
(361) 698-5632
Admin Assistant…........................................
1922 S. Padre Island Dr.
Corpus Christi(361) 698-5566(361) 296-3391

Admin Assistant……….….……………………………(361) 296-3391
6336 S Hwy 77
Riviera78379 (aka Kingsville)

Fax (361) 296-3799

Fax (361) 698-5504

78416-1399(3C12) Sergeant (3C07) ………………………..……...………(361) 668-8296
Admin Assistant………………….….…...…….……(361) 668-8296
300 S Johnson Alice 78332(3C11) Sergeant (3C02,3C03)……………...……..……

Fax (361) 668-4535

A Texas Motor Carrier's Guide to Highway Safety

3C11-CMV Program Supervisor (Riviera & Falfurrias)(361) 325-2619

Admin Assistant………….…...…….………...…

(361) 325-2619

PO Box 463 Falfurrias 78356

Fax (361) 325-4636

FAL Scale: SB (361) 325-2746 NB (361) 325-4765

xvii

COMMERCIAL VEHICLE ENFORCEMENT SERVICE
Major (Weslaco) (956) 565-7510

3D - McAllen

3D THP Captain …………….…………………......…….

(956) 984-5799

Admin Assistant…………………………………..

(956) 984-5798

Lieutenant (D12,D13,D14,D15)..……...…...…..…
Admin Assistant………………………….….…..
1414 N Bicentenial Blvd, McAllen 78501

Admin Assistant………..……...………….…….

(956) 565-7571

111 Palmshores Dr, La Joya 78560(956) 565-7580

Admin Assistant………………………….………... (956) 565-7581
2525 N International Blvd,Weslaco 78599
Fax (956) 565-7599

Major (956) 565-7508

2012 Veterans Blvd. Del Rio - 78840
Lieutenant (3E9,E10,E11).
………………...….……

(830) 703-1201
Fax (830) 703-1298(830) 752-6912

Admin Assistant{Del Rio}…………………................. (830) 703-1247
Lisa' Fax (830) 703-1298(3E09) Sergeant {3C04} ………………………………

(830) 752-6914

Admin Assistant…………………………...…….
(830) 752-6915
32 Foster Maldonado. Eagle Pass 78852
Fax (830) 752-6962(432) 498-2141

CVE 4A05,A09,A16.
Admin Assistant…………………………..…….

(432) 498-2140

2405 S. Loop 250 W. Midland 79703

Fax (432) 498-2147

4A4-D Lieutenant (HP4A2;CVE 4A05,09,16)……………

(432) 498-2181

Admin Assistant……………………...……………… (432) 498-2180
2405 S. Loop 250 W.
79703(432) 498-2182
Fax (432) 498-2495(4A05) Sergeant(4A04/4A19)…………………..…………… (432) 363-7400
1910 IH 20 West, Odessa 79762

Fax (432) 363-7465(4A09) Sergeant (4A02/4A17) ................................

(325) 223-6881
Admin Assistant…………………………………..…… (325) 223-6880
1600 W Loop 306, San Angelo 76904
Fax (325) 223-6931(432) 498-2182

Admin Assistant…………………………………..…… (432) 498-2758

xviii(956) 782-9261

Admin Assistant…………………………….….
301 Capote Central Ave, Pharr 78577(956) 782-9261(956) 782-9261
Fax (956) 782-4913(3E10) Sergeant {3C05} …………………..………..….
Admin Assistant……………..…...…………..….
555 S. Monroe, Eagle Pass 78852

Admin Assistant………………..……………....
2012 Veterans Blvd
Del Rio 78840(830) 757-5325(830) 757-5337
Fax (830) 757-5355(Camino Real BSIF)(3E11) Sergeant (3C06} …..………………...………….

West Texas Region (Reg 4) -4A THP Captain ……………………..…………...……

2405 S. Loop 250 W., Midland 79703(956) 782-9261

Admin Assistant………………………..…….…
(3D15) Sergeant (3A08) …..…………………………..

(830) 703-1215

Admin Assistant………………….........................

(4A16) Sergeant (4A01) ……….....……………….…

(3D14) Sergeant (3A06) …………………………………..

3E - Del Rio

3E THP Captain ……………….…………..……..……..

Midland(956) 782-9261

Pharr POE-Reynosa

Fax (956) 984-5730(3D12) Sergeant (3A01) ………………….…………

Major (915) 849-4182(3D13) Sergeant (3A02) …………………...……………... (956) 782-9261(956) 565-7572(830) 768-1849(830) 768-1849
Fax (830) 775-9030(Del Rio POE)

EL PASO(Cisco IP prefix - "4")

4B THP Captain ………………………….……………………. (915) 849-4002
CVE 4B09,B10,B11,B12,B13,B14,B15,B16.
Admin Assistant…………………………………….…
11612 Scott Simpson El Paso 77936
4B3-C Lieutenant(B09,10,11,12,13,14)……………

(915) 790-5311
Fax (915) 790-5380(915) 838-7715

650 Gateway North, El Paso 79905
Admin Assistant…………..…….……………....…… (915) 838-7715(4B09) Sergeant (BOTA POE)..(4A05) ….…..……….…

(915) 838-7800(4B10) Sergeant (BOTA POE)..(4A06) ……….…………

(915) 838-7715(4B11) Sergeant (4A07) ……..………………………...…
650 Gateway North, El Paso 79927(915) 838-7800
Fax (915) 838-7716(4B12) Sergeant (Ysleta POE) (4A08) ………….……...
(915) 790-5300(4B13) Sergeant (Ysleta POE) (4A09) …...............……… (915) 790-5300
9670 Rio Del Norte, El Paso 79927

Fax (915) 790-5380(4B14) Sergeant (4A03/4A18)..…………………………….... (432) 336-1000
2302 W. Dickinson, Fort Stockton 79735

Fax (432) 336-6811

Fax (432) 498-2495

A Texas Motor Carrier's Guide to Highway Safety

COMMERCIAL VEHICLE ENFORCEMENT SERVICE
Major (806) 740-8987

Northwest Texas Region (Reg 5) -LUBBOCK(Cisco IP prefix - "5")5A THP Captain ..........................................................(806) 740-8990

5B THP Captain ..……………………..………...….…..

(806) 468-1310

Lieutenant (5A09,A10).................................................. (806) 740-8931

Lieutenant (HP 5B04,05,06;CVE 5B09)…………………….. (940) 937-2548

Admin Assistant…........................................... (806) 740-8992

1700 Avenue F NW, Ste A, Childress 79201

1404 Lubbock Business Park Blvd Ste 100

(5B09) Sergeant(5A04/5B12)..........................................(940) 937-2548

Lubbock TX 79402

Fax (903) 937-6679

Admin Assistant………….….…………………………(940) 937-2548
1700 Ave. F, NW, Childress 79201(5A09) Sergeant (5A01) ............................................… (806) 740-8718
1404 Lubbock Business Park Blvd Ste 100Lubbock TX 79402

Fax (806) 740-8929(806) 468-1312
Lieutenant (HP 5B01,03,10;CVE 5B11)……………….…
(5B11) Sergeant (5A03) .................................................(806) 468-1330
4200 Canyon Dr, Amarillo 79109(5A10) Sergeant(5A02) .................................................(940) 851-5531
Admin Assistant…............................................(940) 851-5587
5505 North Central Frwy

Fax (940) 937-6679

Fax (940) 851-5576

Wichita Falls TX 76306-1010

Fax (806) 468-1443(325) 795-4020
5C THP Captain ..……………………..………..….…..
Lieutenant (West: HP 5C05,06,07; CVE 09)………………… (325) 795-4066
2720 Industrial Blvd. Abilene 79605(5C08) Sergeant .........................................................(325) 795-4060
Admin Assistant…………………………...……….…(325) 795-4060
333 Pine, Colorado City 79512(5C09) Sergeant (5A05/5A11).........................................(325) 795-4060
Admin Assistant…………………………...……….…(325) 795-4013
2720 Industrial Blvd. Abilene 79605

Central Texas Region (Reg 6) -Major (210) 531-2269
6A THP Captain {Waco}.....................................
1617 E. Crest Drive, Waco TX 76705(254) 759-7160
Fax (254) 759-7171

6A-3 Lieutenant (HP 04,07; CVE 11)................................(254) 759-7168
Admin Assistant……..……………………………….
(6A11) Sergeant(6A06) .........................................
1617 E. Crest Drive,Waco TX 76706(254) 759-7143(254) 759-7169

Fax (254) 759-7170

6B THP Captain {Austin}.....................................

(512) 997-4101

6B-1 Lieutenant (HP 01,4,5,11)………………….........

(512) 997-4104

6B-2 Lieutenant (HP 02,3,7,8)………………..........

(512) 997-4103
6B-3 Lieutenant (HP 06,9; CVE 10,12) ……………….......... (512) 997-4015

SAN ANTONIO

Fax(325) 795-4114(Cisco IP prefix - "6")

6C THP Captain {San Antonio}.................................

(210) 531-2206

6C-4 Lieutenant (HP 05;CVE 15,16,17) …………….…..
Admin Assistant………………………………..

(210) 531-4318(210) 531-2245(6C15) Sergeant(6A01) .................................................. (210) 531-2247
Fax (210) 531-2226

6502 S. New Braunfels Ave.
San Antonio TX 78223(6C16) Sergeant (6A02) …………………....……………(830) 665-8035
Admin Assistant………………………………..…….

Fax (830) 665-8007

203 S. Teel, Devine TX 78016
SB Scale (830) 665-8049(830) 665-8035

NB Scale(830) 663-9948

9000 N. IH-35.Austin TX 78753(6B09) Sergeant (6A04) ……….……………………………( 512) 353-4245
Admin Assistant…………………………….....
1400 IH-35 North,San Marcos 78666(512) 353-4245
Fax (512) 353-4986(6C17) Sergeant (6A03) ...........................................
Admin Assistant………………………………….
8802 N Navarro,Victoria TX 77904(361) 578-3463(361) 578-3405
Fax (361) 578-3447(6B12) Sergeant (6A05) ………………………………......…(512) 997-4120
Admin Assistant............................................. (512) 997-4142
9000 N. IH-35.Austin 78753

Fax (512) 997-4116

A Texas Motor Carrier's Guide to Highway SafetyxixHow to Obtain Manuals and Forms
7KH 'HSDUWPHQW GRHV QRW VWRFN RU VXSSO\ PDQXDOV DQG IRUPV Printing firms, state motor carrier
associations, or other sources can be contacted for resource information.
Forms contained in this book can be copied and implemented in a motor carriers operation forregulatory compliance. In addition, the FMCSA has published MyPlanner at https://csa.fmcsa.dot.gov/
safetyplanner/ with templates to help motor carriers comply with federal safety regulations.

Important Websites* Hyperlinks marked with an “*” have an underscore (“_”) where the underlined space appears.

7H[DV'HSDUWPHQWRI3XEOLF6DIHW\
www.dps.texas.gov
)HGHUDO0RWRU&DUULHU6DIHW\$GPLQLVWUDWLRQ )0&6$ RIILFLDOZHEVLWH
www.fmcsa.dot.gov
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www.fmcsa.dot.gov/mission/field-offices
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http://www.dot.state.tx.us/
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http://www.TXDMV.gov or call 1-888-368-4689
+RZGR,VWDUWDWUXFNLQJEXVLQHVV"
www.fmcsa.dot.gov/registration/getting-started
:KHUHFDQ,ILQGWKHIHGHUDOVDIHW\UHJXODWLRQVDQGLQWHUSUHWDWLRQV"
www.fmcsa.dot.gov/rulesregs/fmcsrhome.htm
:KHUHFDQ,ILQGDFRS\RI³$7H[DV0RWRU&DUULHU¶V*XLGHWR+LJKZD\6DIHW\´"
http://www.dps.texas.gov/InternetForms/Forms/MCS-9.pdf

xx

A Texas Motor Carrier's Guide to Highway Safety

:KHUHFDQ,GRZQORDGDFRS\RIWKH7H[DVGUXJWHVWLQJIRUPV"
http://www.dps.texas.gov/InternetForms/Forms/MCS-9.pdf
:KHUHFDQ,ILQGLQIRUPDWLRQRQIDUPLQJRSHUDWLRQV"
www.dps.texas.gov/InternetForms/Forms/CVE-13.pdf
:KHUHFDQ,REWDLQWKHERRNOHW³$7H[DV*XLGHWR)DUP9HKLFOH&RPSOLDQFH´"
www.dps.texas.gov/InternetForms/Forms/CVE-13.pdf
+RZGR,REWDLQD86'27QXPEHU"
www.fmcsa.dot.gov/factsfigs/formspubs.htm or call 1-800-832-5660
+RZGR,REWDLQDKD]DUGRXVPDWHULDOVUHJLVWUDWLRQQXPEHU"
http://www.phmsa.dot.gov
:KHUHFDQ,ILQGGHVFULSWLYHVWDWLVWLFVFRQFHUQLQJWKHWUXFNDQGEXVLQGXVWU\"
https://www.fmcsa.dot.gov/safety/data-and-statistics/commercial-motor-vehicle-facts+RZFDQ,REWDLQGDWDDERXWDPRWRUFDUULHUEURNHURUIUHLJKWIRUZDUGHU¶VDSSOLFDWLRQLQVXUDQFHDQGSURFHVVDJHQW"
http://www.fmcsa.dot.gov/
:KHUHFDQ,ILOHIRUPVDQGSD\IHHVIRUUHJLVWUDWLRQLQVXUDQFHDQGILQHV"
http://safer.fmcsa.dot.gov/
+RZFDQ,REWDLQP\PRWRUFDUULHUSURILOH" :KHUHFDQ,ILQGGHWDLOHGLQIRUPDWLRQDERXWP\FRPSDQ\¶VVDIHW\SHUIRUPDQFH":KHUHFDQ,ILQGP\PRWRUFDUULHUVDIHW\UDWLQJVLQVSHFWLRQVDQGDFFLGHQWVXPPDU\GDWD"
http://safer.fmcsa.dot.gov/CSP_Order.asp*
+RZFDQ,FKDQJHWKHQDPHDQGDGGUHVVRIP\EXVLQHVVRQOLQH"
http://www.fmcsa.dot.gov/registration-licensing/registration-licensing.htm
7KHQVHOHFW³2QOLQH5HJLVWUDWLRQDQG/LFHQVLQJ6\VWHP´+RZGR,UHSRUWVDIHW\YLRODWLRQV"
https://nccdb.fmcsa.dot.gov/nccdb/home.aspx
:KHUHFDQ,ILQGWKHODWHVWLQIRUPDWLRQDERXWVDIHW\SURJUDPV"
www.ai.fmcsa.dot.gov/safetyprogram/Home.aspx:KHUHFDQ,ILQGFRQVXPHULQIRUPDWLRQDERXWWKHWUDQVSRUWDWLRQRIKRXVHKROGJRRGV"
https://www.fmcsa.dot.gov/protect-your-move:KHUHFDQ,ILQGFRQVXPHULQIRUPDWLRQDERXWWKHWUDQVSRUWDWLRQRIKD]DUGRXVPDWHULDOV"
http://www.phmsa.dot.gov+RZFDQ,REWDLQWKHODWHVWUHVHDUFKDQGDQDO\VLVRQWUXFNDQGEXVVDIHW\"
http://www.fmcsa.dot.gov/ and http://ai.volpe.dot.gov/
7H[DV6WDWH/DZhttps://www.sll.texas.gov/ (select Government, then Laws, then Codes)
6HFUHWDU\RI6WDWH 7H[DV$GPLQLVWUDWLYH&RGH 
http://www.sos.state.tx.us/tac

A Texas Motor Carrier's Guide to Highway Safety

xxi

,QWHUQDWLRQDO)XHOV7D[$JUHHPHQWLQIRUPDWLRQ 7H[DV&RPSWUROOHURI3XEOLF$FFRXQWV 
https://comptroller.texas.gov/taxes/fuels/ifta.php&RPSOLDQFH6DIHW\$FFRXQWDELOLW\ &6$ 
http://csa.fmcsa.dot.gov
0RWRU&DUULHU$QDO\VLVDQG,QIRUPDWLRQ5HVRXUFHV2QOLQH
http://ai.fmcsa.dot.gov
6DIHW\0HDVXUHPHQW6\VWHP'DWD
http://ai.fmcsa.dot.gov/sms
3UHHPSOR\PHQW6FUHHQLQJ3URJUDP
www.psp.fmcsa.dot.gov

To Obtain Forms:
Texas Department of Motor Vehicles (TXDMV):
'09JRW[ 
http://www.txdmv.gov
United States Department of Transportation (USDOT):
https://www.fmcsa.dot.gov/mission/forms
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xxii

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86'271XPEHU$SSOLFDWLRQ)RUP 0&60&6$0&6%A Texas Motor Carrier's Guide to Highway SafetyPart 380 - Special Training Requirements
37 Texas Administrative Code 4.12(b)(8)
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Entry Level Driver Training (Part 380, Subpart E, Sections 380.500 to 380.513)
Compliance Timeline (380.501 - 380.509)

$Q HQWU\OHYHO GULYHU ZKR ILUVW EHJDQ RSHUDWLQJ D &09 LQ LQWHUVWDWH FRPPHUFH UHTXLULQJ D &'/
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Proof of Training (380.513)
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A copy of the Entry Level Driver Training Certificate or Diploma must be placed in the driver’s
personnel or qualification file. A motor carrier may use any form of certificate that substantiallycomplies with 49 C.F.R. 380.513 is adequate.

A Texas Motor Carrier's Guide to Highway Safety

380-1Sample Entry Level Driver Training Certificate

380-2

A Texas Motor Carrier's Guide to Highway SafetyPart 382 - Controlled Substances and Alcohol Use and TestingApplicability (382.103)
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Types Of Alcohol And Controlled Substance Tests (Sections 382.301 - 382.311)
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 2QHRUPRUHPRWRUYHKLFOHVLQFXUULQJGLVDEOLQJGDPDJHDVDUHVXOWRIWKHDFFLGHQWUHTXLULQJWKH
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Type of Accident

Citation Issued to CMV driver:

Test must be performed by employer:

+XPDQ)DWDOLW\

<HV
1R

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Random (382.305): &RPSDQLHV PXVW UDQGRPO\ WHVW GULYHUV DW D PLQLPXP DQQXDO SHUFHQWDJH UDWH RI
* RI WKH QXPEHU RI GULYHUV IRU DOFRKRO WHVWLQJ DQG 50* RI WKH QXPEHU RI GULYHUV IRU FRQWUROOHG
VXEVWDQFHVWHVWLQJ7KHUDQGRPDOFRKROWHVWPXVWEHSHUIRUPHGLPPHGLDWHO\SULRUGXULQJRULPPHGLDWHO\DIWHUDGULYHULVDERXWWRRUKDVSHUIRUPHGDVDIHW\VHQVLWLYHIXQFWLRQDVGHILQHGLQ6HFWLRQ$OO
GULYHUVPXVWKDYHDQHTXDOFKDQFHRIEHLQJVHOHFWHG
*Testing rates are subject to change and can be viewed at https://www.transportation.gov/odapc/
random-testing-rates.

A Texas Motor Carrier's Guide to Highway Safety

382-1

7KH 6HOHFWLRQ 0HWKRG IRU 5DQGRP 7HVWLQJ  L  0RWRU FDUULHUV VKDOO VHOHFW GULYHUVIRU UDQGRP WHVWLQJ XVLQJ D scientifically valid method VXFK DV D UDQGRP QXPEHU WDEOH
RU D FRPSXWHUEDVHG UDQGRP QXPEHU JHQHUDWRU WKDW LV PDWFKHG ZLWK GULYHUV¶ 6RFLDO 6HFXULW\QXPEHUV SD\UROO LGHQWLILFDWLRQ QXPEHUV RU RWKHU FRPSDUDEOH LGHQWLI\LQJ QXPEHUV $OO GULYHUV
PXVW KDYH DQ HTXDO FKDQFH RI EHLQJ VHOHFWHG Drawing slips of paper from a container IS NOTSCIENTIFICALLY VALID.
(DFKHPSOR\HUVKDOOHQVXUHWKDWUDQGRPWHVWVFRQGXFWHGXQGHUWKLVSDUWDUHXQDQQRXQFHGDQGWKDWWKHGDWHVIRUDGPLQLVWHULQJUDQGRPWHVWVDUHVSUHDGUHDVRQDEO\WKURXJKRXWWKHFDOHQGDU\HDU
Reasonable Suspicion (382.307): $Q HPSOR\HU VKDOO UHTXLUH D GULYHU WR VXEPLW WR DQ DOFRKRO DQGRUFRQWUROOHG VXEVWDQFH WHVW ZKHQ WKH HPSOR\HU KDV UHDVRQDEOH VXVSLFLRQ WR EHOLHYH WKDW WKH GULYHU KDVYLRODWHGWKHSURKLELWLRQVFRQFHUQLQJDOFRKRODQGRUFRQWUROOHGVXEVWDQFHV7KHHPSOR\HU¶VGHWHUPLQDWLRQWKDW UHDVRQDEOH VXVSLFLRQ H[LVWV WR UHTXLUH WKH GULYHU WR XQGHUJR DQ DOFRKRO DQGRU FRQWUROOHG
VXEVWDQFHV WHVWPXVWEHEDVHGRQVSHFLILFFRQWHPSRUDQHRXVREVHUYDWLRQVFRQFHUQLQJWKHDSSHDUDQFHEHKDYLRU VSHHFK RU ERG\ RGRUV RI WKH GULYHU $ VXSHUYLVRU RU FRPSDQ\ RIILFLDO ZKR LV WUDLQHG LQ
DFFRUGDQFHZLWK6HFWLRQVKDOOPDNHWKHUHTXLUHGREVHUYDWLRQVReturn-to-Duty (382.309 and Part 40, Subpart O): (DFK HPSOR\HU VKDOO HQVXUH WKDW EHIRUH D GULYHUUHWXUQV WR GXW\ UHTXLULQJ WKH SHUIRUPDQFH RI D VDIHW\VHQVLWLYH IXQFWLRQ DIWHU HQJDJLQJ LQ FRQGXFWSURKLELWHGE\VXESDUW%RI3DUWWKHGULYHUVKDOOXQGHUJRDUHWXUQWRGXW\DOFRKROWHVWZLWKDUHVXOWLQGLFDWLQJ DQ DOFRKRO FRQFHQWUDWLRQ RI OHVV WKDQ  DQGRU WKH GULYHU VKDOO XQGHUJR D UHWXUQWRGXW\FRQWUROOHG VXEVWDQFHV WHVW ZLWK D UHVXOW LQGLFDWLQJ D YHULILHG QHJDWLYH UHVXOW IRU FRQWUROOHG VXEVWDQFHV
XVH NOTE: $UHWXUQWRGXW\WHVWLV QRWYDOLGXQOHVVWKHGULYHUKDVILUVWFRPSOLHGZLWKHGXFDWLRQDQGRUWUHDWPHQWSUHVFULEHG E\ D 6XEVWDQFH$EXVH 3URIHVVLRQDO  $GULYHU PXVW EH GLUHFWO\ REVHUYHG
ZKHQVXEPLWWLQJDVDPSOHIRUDUHWXUQWRGXW\WHVW  E .Follow-up (382.311 and Part 40, Subpart O): ,I D 6XEVWDQFH$EXVH 3URIHVVLRQDO GHWHUPLQHV WKDW D
GULYHU QHHGV DVVLVWDQFH IRU WKH PLVXVH RI DOFRKRO RU IRU XVH RI D FRQWUROOHG VXEVWDQFH DQ HPSOR\HUPXVWHQVXUHWKDWWKHGULYHULVVXEMHFWWRIROORZXSWHVWLQJ$PLQLPXPRIVL[WHVWVPXVWEHFRQGXFWHGLQ
WKHILUVWPRQWKVDQGWKHGULYHUPD\RQO\EHVXEMHFWWRWKLVWHVWIRUDPD[LPXPRIPRQWKV$GULYHUPXVWEHGLUHFWO\REVHUYHGZKHQVXEPLWWLQJDVDPSOHIRUDIROORZXSWHVW  E .Retention of Records (382.401)
Five Years:
 $OFRKROWHVWUHVXOWVLQGLFDWLQJD%UHDWK$OFRKRO&RQFHQWUDWLRQ %$& RIRUJUHDWHU
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 'ULYHUHYDOXDWLRQDQGUHIHUUDOV
 &DOLEUDWLRQGRFXPHQWDWLRQ
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 $FRS\RIHDFKDQQXDOFDOHQGDU\HDUVXPPDU\UHTXLUHGE\ <RXZLOOEHQRWLILHGE\)0&6$LI\RXDUHUHTXLUHGWRFUHDWHPDLQWDLQWKLV 
Three Years:
 ,QIRUPDWLRQIURPSUHYLRXVHPSOR\HUVFRQFHUQLQJGUXJDQGDOFRKROWHVWUHVXOWVRI HPSOR\HHV .
Two Years:
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EUHDWKWHVWLQJHTXLSPHQW DQG
 5HFRUGVRIUHTXLUHGWUDLQLQJRIFROOHFWLRQSHUVRQQHOVKDOOEHNHSWGXULQJWKHWLPHWKHLQGLYLGXDOSHUIRUPVWKHVHIXQFWLRQVDQGIRUWZR\HDUVDIWHUZDUGV
382-2

A Texas Motor Carrier's Guide to Highway Safety

One Year:
 1HJDWLYHDQGFDQFHOHGFRQWUROOHGVXEVWDQFHWHVWUHVXOWV
 $OFRKROWHVWUHVXOWVLQGLFDWLQJD%$&RIOHVVWKDQ

Access to Records (382.405)
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Inquiries to Previous Employers (382.413)
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Employer Obligation to Promulgate a Policy (382.601)
(a) General requirements. (DFK HPSOR\HU VKDOO SURYLGH HGXFDWLRQDO PDWHULDOV WKDW H[SODLQ WKH
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WKDQA Texas Motor Carrier's Guide to Highway Safety382-3

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(12) The requirement that the following personal information collected and maintained under this partshall be reported to the Clearinghouse:(i) A verified positive, adulterated, or substituted drug test result;(ii) An alcohol confirmation test with a concentration of 0.04 or higher;(iii) A refusal to submit to any test required by subpart C of this part;(iv) An employer's report of actual knowledge, as defined at §382.107:(A) On duty alcohol use pursuant to §382.205;(B) Pre-duty alcohol use pursuant to §382.207;(C) Alcohol use following an accident pursuant to §382.209; and(D) Controlled substance use pursuant to §382.213;(v) A substance abuse professional (SAP as defined in §40.3 of this title) report of the successful
completion of the return-to-duty process;(vi) A negative return-to-duty test; and(vii) An employer's report of completion of follow-up testing.
F Optional provision. 7KH PDWHULDOV VXSSOLHG WR GULYHUV PD\ DOVR LQFOXGH LQIRUPDWLRQ RQ DGGLWLRQDOHPSOR\HU SROLFLHV ZLWK UHVSHFW WR WKH XVH RI DOFRKRO RU FRQWUROOHG VXEVWDQFHV LQFOXGLQJ DQ\
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FRQVHTXHQFHVPXVWEHFOHDUO\DQGREYLRXVO\GHVFULEHGDVEHLQJEDVHGRQLQGHSHQGHQWDXWKRULW\G Certificate of receipt. (DFK HPSOR\HU VKDOO HQVXUH WKDW HDFK GULYHU LV UHTXLUHG WR VLJQ D VWDWHPHQW
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GULYHU

Supervisor Training (382.603)
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Reports of Valid Positive Results on Alcohol and Drug Tests (37 TAC 4.21)
D 5HSRUWLQJ 5HTXLUHPHQW $Q HPSOR\HU UHTXLUHG XQGHU WKH IHGHUDO VDIHW\ UHJXODWLRQV WR FRQGXFWDOFRKRO DQG FRQWUROOHG VXEVWDQFH WHVWLQJ RI HPSOR\HHV VKDOO UHSRUW WR WKH GHSDUWPHQW D YDOLGSRVLWLYHUHVXOWRQDQDOFRKRORUFRQWUROOHGVXEVWDQFHWHVWSHUIRUPHGDVSDUWRIWKHFDUULHU VDOFRKRODQG GUXJWHVWLQJSURJUDPRUFRQVRUWLXPDVGHILQHGE\7LWOH&RGHRI)HGHUDO5HJXODWLRQV3DUW
 RQ DQ HPSOR\HH RI WKH FDUULHU ZKR KROGV D FRPPHUFLDO GULYHU OLFHQVH LVVXHG XQGHU 7H[DV7UDQVSRUWDWLRQ&RGH&KDSWHU
 7KHUHSRUWPXVWEHVXEPLWWHGE\HPSOR\HUVZLWKLQGD\VRIUHFHLYLQJQRWLFHRIDYDOLGSRVLWLYHUHVXOWRQDQDOFRKRORUGUXJWHVWSHUIRUPHG
 5HSRUW6XEPLVVLRQ5HTXLUHPHQWV382-4

A Texas Motor Carrier's Guide to Highway Safety

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VHFWLRQ*IMPORTANT NOTE*

Although the FMCSA has established a Drug and Alcohol testing result clearinghouse, a motor carrieris still required to report all positive test results to the Texas Department of Public Safety ( 37 TAC
4.21).

A Texas Motor Carrier's Guide to Highway Safety

382-5

REPORT OF VALID POSITIVE RESULT ON
ALCOHOL TEST UNDER TRC 644.252
A. ID

NAME OF MOTOR CARRIER
NAME OF INDIVIDUAL TESTEDDATE OF ALCOHOL TESTSOCIAL SECURITY NUMBER

CDL NUMBER & STATEBIRTHDATEINSTRUCTIONS FOR THE COMPLETION OF THE
REPORT OF POSITIVE ALCOHOL TEST UNDER TRC 644.252:

B. INSTRUCTIONSTO THE MOTOR CARRIER
1.

You must complete and sign the “Certificate of Motor Carrier” section.

2.

You must attach a legible copy of the completed federal Alcohol Testing Form with the screening andconfirmation test results included or affixed. If the donor refused to provide a specimen, you do not needdocumentation from the Breath Alcohol Technician (BAT).

3.

Deliver or mail this form and the supporting documentation to: MCS Section Supervisor, Motor Carrier
Bureau, Texas Department of Public Safety, 6200 Guadalupe, MSC# 0521, Austin, Texas 78752-4019.
Legible copies may be sent by facsimile /email to 512-424-5310 or MCB.VPR@dps.texas.gov

4.

Retain a copy of this form and the completed Alcohol Testing Form in the Motor Carrier records as
required by 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders).

5.

You must forward this report to the department within ten days of receiving the completed test results.

By signing below, I the authorized representative of the Motor Carrier listed above, certify the following:

C. CERTIFICATE OF MOTOR CARRIER

1. The Motor Carrier listed above:
Has an in-house drug and alcohol testing program that meets the federal
requirements of 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders); OR
Is a member of a consortium, as defined in 49 CFR 382.107, that provides drug and alcohol testing that meets thefederal requirements of 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders).
NAME OF CONSORTIUM:
2. The individual tested is subject to alcohol testing by the Motor Carrier, and was tested for the following reason:
RandomOther:

Reasonable Suspicion
Post-Accident; AND

Return to Duty

Follow-up

Pre-employment

Had a 0.04 or more breath alcohol level under 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders)(NOTE: a copy of the federal Alcohol Testing Form must be provided, with the screening and confirmation test
results included or affixed to the federal Alcohol Testing Form); OR
Refused to submit to an alcohol test (NOTE: Supporting docum ents not required)
I further certify that I have reviewed the motor carrier’s records and that the information contained in thiscertificate is true and correct to the best of my knowledge.
PRINTED NAME OF DESIGNATED MOTOR CARRIER REPRESENTATIVETELEPHONE NUMBER

ADDRESS
SIGNATURE OF DESIGNATED MOTOR CARRIER REPRESENTATIVE
X

CITY

STATE

ZIP CODE

Mail form/attachments to the MCS Supervisor, Motor Carrier Bureau, Texas Department of Public Safety, 6200 Guadalupe,
MSC# 0521, Austin, Texas 78752-4019, FAX LEGIBLE copy to 512-424-5310 or email to MCB.VPR@dps.texas.gov .
382-6

A Texas Motor Carrier's Guide to Highway Safety

INSTRUCTIONS FOR THE COMPLETION OF THE
REPORT OF POSITIVE ALCOHOL TEST UNDER TRC 644.252:
dK d, Zd, >K,K> d,E//E ;dͿ
1. You must complete parts A & B of this form, including an original signature in Part B.
2. You must attach a copy of the Alcohol Testing Form with Steps 1‐4 completed. If the employee refuses to signin Step 4, you must note that in the REMARKS section of Step 3. The results of the screening test and theconfirmation test must be printed on or affixed to the copy of the Alcohol Testing Form attached to the Reportof Positive Alcohol Test Under TRC 644.252.
3. If this report is completed on a self‐employed driver, deliver or mail this form, along with the supporting
documents, to MCS Section Supervisor, Motor Carrier Bureau, Texas Department of Public Safety, 6200
Guadalupe, MSC# 0521, Austin, Texas 78752‐4019. >ĞŐŝďůĞ ĐŽƉŝĞƐ ŽŶůǇ may be sent by facsimile to 512‐424‐
5310.
4. Retain a copy of this form and the completed Alcohol Testing Form.
5. Please forward your report to the carrier (or to the department if the carrier is an owner‐operator) within ĨŝǀĞdays of completing the test results.
dK d, DKdKZ ZZ/Z
1.

2.
3.
4.

5.
6.

KďƚĂŝŶ ĚŽĐƵŵĞŶƚĂƚŝŽŶ ĨƌŽŵ ƚŚĞ da.
/Ĩ ƚŚĞ ƐƉĞĐŝŵĞŶ ƚĞƐƚĞĚ ƉŽƐŝƚŝǀĞ͕ Žƌ ǁĂƐ ĚŝůƵƚĞĚ͕ ĂĚƵůƚĞƌĂƚĞĚ Žƌ ƐƵďƐƚŝƚƵƚĞĚ͕ inform the BAT who
verified the positive alcohol test result that he/she must complete and sign the “Certification of Breath
Alcohol Technician” section, and provide you with either a copy of the Federal Drug Testing Custody
and Control Form with Step 6 completed, or a report form on the BAT’s letterhead and bearing the
BAT’s signature showing the result of the test. A report on the BAT’s letterhead must contain astatement that the BAT complied with 49 CFR Parts 40 and 382 (or other parts applicable to CDL
holders).
b.
/Ĩ ƚŚĞ ĚŽŶŽƌ ƌĞĨƵƐĞĚ ƚŽ ƉƌŽǀŝĚĞ Ă ƐƉĞĐŝŵĞŶ͕ you do not need documentation from the BAT.
After receiving the completed “Certification of Breath Alcohol Technician” section and supporting documents,
you must complete and sign the “Certificate of Motor Carrier” section.
You must attach a legible copy of the completed federal Alcohol Testing Form with the screening andconfirmation test results included or affixed.
Deliver or mail this form and the supporting documentation to: MCS Section Supervisor, Motor Carrier
Bureau, Texas Department of Public Safety, 6200 Guadalupe, MSC# 0521, Austin, Texas 78752‐4019.
>ĞŐŝďůĞ ĐŽƉŝĞƐ ŽŶůǇ may be sent by facsimile to 512‐424‐5310.
Retain a copy of this form and the completed Alcohol Testing Form in the Motor Carrier records as requiredby 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders).
You must forward this report to the department within ƚĞŶ days of receiving the completed test results.

A Texas Motor Carrier's Guide to Highway Safety

382-7

REPORT OF VALID POSITIVE RESULT ON
DRUG TEST UNDER TRC 644.252
A. ID

NAME OF MOTOR CARRIER
NAME OF INDIVIDUAL TESTEDDATE OF DRUG TESTSOCIAL SECURITY NUMBER

CDL NUMBER & STATEBIRTHDATEINSTRUCTIONS FOR THE COMPLETION OF THE
REPORT OF POSITIVE DRUG TEST UNDER TRC 644.252:
TO THE MOTOR CARRIER

B. INSTRUCTIONS

1. You must complete and sign the “Certificate of Motor Carrier” section.
2. You must attach a legible copy of the signed the Federal Drug Testing, Custody and Control Form(with at least steps one through six completed) or the MRO’s signed report of positive controlled
substance result. If the donor refused to provide a specimen, you do not need documentation from
the MRO.
3. Deliver or mail this form and the supporting documentation to: MCS Section Supervisor, Motor Carrier
Bureau, Texas Department of Public Safety, 6200 Guadalupe, MSC# 0521, Austin, Texas 78752-4019.
Legible copies may be sent by facsimile /email to 512-424-5310 or MCB.VPR@dps.texas.gov
4. Retain a copy of this form and the Federal Drug Testing, Custody and Control Form and/or the MRO’s
report of positive controlled substance result in the Motor Carrier records as required by 49 CFR,
Parts 40 and 382 (or other parts applicable to CDL holders).
5. You must forward your report to the department within ten days of receiving the completed test
results.
By signing below, I the authorized representative of the Motor Carrier listed above, certify the following:

C. CERTIFICATE OF MOTOR CARRIER

1. The Motor Carrier listed above:
Has an in-house drug and alcohol testing program that meets the federal
requirements of 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders); OR
Is a member of a consortium, as defined in 49 CFR 382.107, that provides drug and alcohol testing that meets thefederal requirements of 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders).
NAME OF CONSORTIUM:
2. The individual tested is subject to drug testing by the Motor Carrier, and was tested for the following reason:
RandomReasonable Suspicion
Post-Accident
Return to Duty
Follow-up
Pre-employment
Other:; AND
Tested positive for a prohibited drug under 49 CFR Parts 40 and 382 (or other parts applicable to CDL holders)(NOTE: a copy of the federal drug testing custody and control form or the MRO’s report of positive controlled
substance result must be attached); OR
Refused to submit to a controlled substance test (NOTE: Supporting docum ents not required)
I further certify that I have reviewed the motor carrier’s records and that the information contained in thiscertificate is true and correct to the best of my knowledge.
PRINTED NAME OF DESIGNATED MOTOR CARRIER REPRESENTATIVETELEPHONE NUMBER

ADDRESS
SIGNATURE OF DESIGNATED MOTOR CARRIER REPRESENTATIVE
X

CITY

STATE

ZIP CODE

Mail form/attachments to the MCS Supervisor, Motor Carrier Bureau, Texas Department of Public Safety, 6200 Guadalupe,
MSC# 0521, Austin, Texas 78752-4019, FAX LEGIBLE copy to 512-424-5310 or email to MCB.VPR@dps.texas.gov .
382-8

A Texas Motor Carrier's Guide to Highway Safety

RELEASE OF CDL HOLDER’S REPORTEDPOSITIVE ALCOHOL OR CONTROLLED
SUBSTANCE TEST RESULTS
Use this form to obtainthe CDL holder’s reported positive alcohol or controlledsubstancetest results information.
This form should ONLYbe used if you wish to inquirewhether or not a prospective driver (CDL Holder)has
had a positive alcohol or controlled substance test result reported to the Texas Department ofPublic Safety incompliance with state law.

THIS FORM IS NOTREQUIRED FOR REPORTINGA POSITIVEALCOHOL OR CONTROLLED SUBSTANCE TEST.
1. This form must be completed in full and include the driver’s originalsignature. (OHFWURQLFVLJQDWXUHVZLOOQRWEHDFFHSWHG
2. Deliver, mail or FAX the completed form to:
Texas Department of Public Safety
Motor Carrier Bureau, MSC #0521
6200 Guadalupe, Building P
Austin, Texas 78752-4019 / Facsimile: 512-424-5310
Email: MCB.VPR@dps.texas.gov

Check here if CDL Holder
is requesting results on self,
Print Name of CDL Holder

Phone Number,
Print full Address, City, State and Zip of CDL Holder

Driver License Number of CDL Holder

State

Date of Birthauthorize release of the CDL holder’s reported positive alcohol orcontrolled substance test results reported under state law to,
Print Motor Carrier’s Name

Phone Number,
Print full Address, City, State and Zip of Motor Carrier

Signature of Driver

Date

X

If you wish to request and receive this information by electronic mail, submit a completed and notarizedElectronic
Mail
Verification
Form(MCS-32),
availableatthefollowingwebaddress:
http://www.dps.WH[DV.JRY/forms/index.htm.
A Texas Motor Carrier's Guide to Highway Safety

382-9

FMCSA Drug and Alcohol Clearinghouse (382.701 – 382.727)
The clearinghouse is aimed at improving road safety by providing FMCSA and employers with thenecessary tools to identify drivers who have violated federal drug and alcohol testing program
requirements and are prohibited from operating a Commercial Motor Vehicle. The goal of theclearinghouse is to ensure that such drivers receive the required evaluation and treatment before
they have the opportunity to resume driving. The clearinghouse was implemented on January 6,2020 and mandated by Congress (MAP-21, Section 32402).
The final rule can be viewed at https://clearinghouse.fmcsa.dot.gov/About.

Key information regarding the clearinghouse:
•
•
•
•
•
•
•
•

Database contains CDL/CLP drivers’ drug and alcohol violation information
Violations are reported by employers and medical review officers (e.g.,positive tests, refusals, etc.)
Includes whether a driver has successfully completed the mandatory
return-to-duty (RTD) process following a violation
Clearinghouse information is not available to general public
Only authorized users will be able to access the Clearinghouse for designated purposes
Other enforcement agencies, such as State Driver’s Licensing Agencies and State law
enforcement agencies, will receive only driver eligibility status (i.e, Prohibited/Not
Prohibited)
All Employers (including Owner-Operators) may designate a C/TPA to conduct queries,
and/or report violations, and/or report Return-To-Duty information.
Owner-Operators must designate a C/TPA to report violations incurred by owner-operator.

Who will use the Clearinghouse?
•
•
•
•
•
•

Drivers who hold commercial driver’s licenses (CDLs) or commercial learner’s permits(CLPs)*
Employers of CDL drivers who operate commercial motor vehicles (CMVs)
Consortia/Third-Party Administrators (C/TPAs)
Medical Review Officers (MROs)
Substance Abuse Professionals (SAPs)
State Drivers Licensing Agencies (SDLAs)

Information contained by Clearinghouse
The Clearinghouse will contain only drug and alcohol program violation information for employees
subject to the testing requirements under the FMCSRs in 49 CFR Part 382 (no other DOT modes).
•
•
•
•
•
•
•

The Clearinghouse will only contain violations that occur on January 6, 2020 or later.
Violation information will be retained in the Clearinghouse for 5 years, or until the RTD
follow-up testing has been completed, whichever is later
A drug and alcohol program violation can be recorded even if the driver is not registeredin the Clearinghouse
The Clearinghouse will associate the violation with the driver’s CDL information
MROs and SAPs have reporting functions only
Cannot access driver violation records, due to privacy requirements
Can review violation information they or their Assistants have entered in the

Clearinghouse.
What actions will users take in the Clearinghouse?
382-10A Texas Motor Carrier's Guide to Highway Safety

Authorized users must register in the Clearinghouse to conduct the following actions:•••

Record – Drivers’ drug and alcohol program information in the Clearinghouse
Consent – Authorization to conduct a queryo Requested by employers or designated C/TPAs
o Provided or refused by drivers
Query – Determine if the Clearinghouse contains any records for the queried driver

To access and learn more about the specific actions each user can take at visit
https://clearinghouse.fmcsa.dot.gov/Resource/Index/User-Roles.
The Clearinghouse will maintain a history of an employer’s full and limited queries, including those
conducted by a designated C/TPA.
•
•
•
•
•

This will include records of the driver’s response to consent requests for full
queries
Employers will need to retain records of drivers’ limited consent for 3 years
Employers must purchase a query plan to enable their users or their designated
C/TPAs to conduct queries.
Query plans may only be purchased from the Clearinghouse website
C/TPAs cannot purchase query plans

Reporting to the Clearinghouse (382.705)

Below is an outline of reporting entities when required information will be reported to theClearinghouse:

Prospective/Current Employer of CDL Driver An alcohol confirmation test with a concentration of 0.04 or higher Refusal to test (alcohol) as specified in 49 CFR 40.261
 Refusal to test (drug) not requiring a determination by the MRO as specified in 49
CFR 40.191
 Actual knowledge, as defined in 49 CFR 382.107, that a driver has used alcoholon duty, used alcohol within four hours of coming on duty, used alcohol prior topost-accident testing, or has used a controlled substance Negative return-to-duty test results (drug and alcohol testing, as applicable)
 Completion of follow-up testing

Service Agent acting on behalf of Current Employer of CDL Driver An alcohol confirmation test with a concentration of 0.04 or higher Refusal to test (alcohol) as specified in 49 CFR 40.261
 Refusal to test (drug) not requiring a determination by the MRO as specified in 49 CFR
40.191
 Actual knowledge, as defined in 49 CFR 382.107, that a driver has used alcohol on
duty, used alcohol within four hours of coming on duty, used alcohol prior to postaccident testing, or has used a controlled substance Negative return-to-duty test results (drug and alcohol testing, as applicable)
 Completion of follow-up testing

Medical Review Officer

 Verified positive, adulterated, or substituted drug test result
 Refusal to test (drug) requiring a determination by the MRO as specified in 49 CFR 40.191

Substance Abuse Professional Identification of driver and date the initial assessment was initiated Successful completion of treatment and/or education and the determination ofeligibility for return-to-duty testing382-11

382-12A Texas Motor Carrier's Guide to Highway Safety

Outside theClearinghouse

Annual Check on
currently employed
driver

FULL

Electronically within
the Clearinghouse,for each full queryfor individual driver

Pre-employment checkon prospective driver

Ad hoc/periodic checkon driverOR

Limited query returned
records found for
queried driverOR

Limited consent
form must specify
time range

Ad hoc/periodic checkon driverMay be electronic
or wet signature

Consent
Requirements

Reason for Query

LIMITED OR

Query
Type

Driver removed from safetysensitive functions•

Request limited query in the
Clearinghouse•

Driver cannot perform/removed
from safety-sensitive functions•

Query conducted
Full violation and/or RTD details
released, if any••

Consent provided

Query cannot be conducted

Employer notified of refusedconsent••

Consent refused

Retain via paper or electronicallyin driver’s qualification file•

Consent provided

Query cannot be conducted

No action required

If full query is not conducted within
24 hours, driver is removed fromsafety-sensitive functions, including
operating a CMV

Full query must be conducted forviolation and/or return-to-duty (RTD)
details to be releasedIf driver has a violation and no
negative RTD test result, driver isremoved from safety-sensitive
functions•

If a driver has no violations, or aviolation and a negative RTD test
result, no action required

Not Prohibited•

Prohibited••

Records found in the Clearinghouse for
queried driver; full query needed•

No records found in the Clearinghouse for
queried driver

Consent refused:•

Query Results and Required Actions

Consent Responses andRequired Actions

There are two types of queries – Limited & Full. All queries require driver sent. Employers or their designated C/TPA will be required to conduct
queries to check if current and prospective employees are prohibited from performing safety-sensitive functions, such as operating commercial
motor vehicles (CMVs), due to an unresolved drug and alcohol program violation.

Query Types

Part 383 - Commercial Driver License
The licensing provisions in Part 383 and Texas Transportation Code Chapter 522 are intended to help
reduce accidents by setting standards that:

Require commercial drivers to be properly qualified and to hold a single valid CDL; andDisqualify drivers who do not operate CMV safely.

Note: Texas adopted Part 383 by administrative rule on September 14, 2016. The Texas CDL
provisions in Texas Transportation Code Chapter 522 are similar to Part 383 and where there is a
conflict between Texas Transportation Code Chapter 522 and FMCSR Part 383, statute will prevailover the Federal Regulation.
Beginning September 1, 2009, when a vehicle is loaded so that the vehicle and the load weightexceed any weight limit listed in this Chapter, the applicable CDL will be required to operatethat vehicle even if the Gross Vehicle Weight Rating (GVWR) or Gross Combination Weight Rating(GCWR) is below the weight limit.

Classes of Commercial Driver’s License (TRC 522.041)
Class A CDL
A motor vehicle having a gross combination weight rating or gross combination weight of 26,001
pounds or more, whichever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or
gross weight of more than 10,000 pounds, whichever is greater.
 GVWR means the value specified by the manufacturer as the loaded weight of a single vehicle.
FMCSR Part 383.5
 GCWR means a value specified by the manufacturer of the power unit, if such value is displayedon the Federal Motor Vehicle Standard (FMVSS) certification label required by the National
Highway Transportation Safety Administration, or the sum of the gross vehicle weight (GVW) of
the power unit and the towed unit(s), or any combination thereof, that produces the highest
value. Exception: The GCWR of the power unit will not be used to define a commercial motor
vehicle when the power unit is not towing another vehicle. GCWR means the value specified by
the manufacturer as the loaded weight of a combination or articulated vehicle or, if the
manufacturer has not specified a value, the sum of the gross vehicle weight rating of the power
unit and the total weight of the towed unit or units and any load on a towed unit. FMCSR Part
383.5
Class B CDL
Any single vehicle with a gross vehicle weight rating or gross vehicle weight of 26,001 pounds or
more, a single vehicle with a gross vehicle weight rating or gross vehicle weight of 26,001 pounds ormore towing a vehicle with a gross vehicle weight rating or gross vehicle weight of 10,000 pounds or
less, and a vehicle designed to transport 24 passengers or more, including the driver.
Class C CDL
Any single vehicle or combination of vehicles that is not a Class A or Class B if the vehicle is designed totransport 16 - 23 passengers, including the driver; or used in the transportation of hazardous materials that
require placards under 49 CFR, Part 172.

A Texas Motor Carrier's Guide to Highway Safety

383-1

Endorsements (FMCSR Part 383.93)
In addition to general knowledge and skills tests, drivers who operate specialized CMVs must pass
additional tests and obtain endorsements on their CDLs, as follows:
T – Double/triple trailers (knowledge test)
P – Passenger (knowledge and skills tests)
N – Tank vehicle (knowledge test)
H – Hazardous materials (knowledge test)
X – Combination of tank vehicle and hazardous materials (knowledge tests)
S – School bus – (knowledge and skills test)

Age RequirementsInterstate: Minimum age for a CDL is 21 (391.11(b)(1))
Intrastate: Minimum age for a CDL is 18 (TRC 522.027)

Persons Exempted from Texas CDL Requirements (TRC 522.004 & FMCSR Part 383)

 Farmer/Rancher or his employee operating a vehicle that would be classified as a CMV and is: Controlled and operated by a farmer or his employee;
 Used to transport agricultural products, farm machinery or farm supplies to and from a farm
 Not used in the operation of a contract or common carrier; and Used within 150 air miles of the person's farm or ranch.
 Persons operating firefighting or emergency vehicles necessary for the preservation of lifeand property.
 Military personnel operating military vehicles.
 Persons operating recreational vehicles for personal use.
 A person operating a vehicle owned, leased or controlled by an air carrier and that is
operated exclusively at the premises of an airport.
 A vehicle used exclusively to transport seed cotton modules or cotton burrs.
 A Covered Farm Vehicle as defined in FMCSR 390.5

Texas CDL Restrictions
L – Vehicles without air brakes. This restriction applies only to vehicles requiring a commercial driver
license (CDL). The licensee is restricted to operating a commercial motor vehicle (CMV) which
does not have air brakes.
K – CDL intrastate commerce only. The licensee is restricted to operating a CMV in intrastate
commerce and may not drive in interstate commerce.
P – Personal Restrictions. The licensee is restricted to operating a motor vehicle as per the restriction
stated on the driver license.
Y – Valid Texas vision or limb waiver required.
Z – No full air brake equipped CMV

Texas Vision and Limb Waivers
The Department may provide a waiver for a person who is otherwise disqualified under Title 49,
Code of Federal Regulations, Part 391.41(b)(1), (b)(2) or (b)(10), FOR INTRASTATE DRIVING ONLY,
provided that the intrastate driver meets the vision or limb waiver standards as set by thisDepartment. For further information, you may call the Department’s DLD - Enforcement
Compliance Section, at 512-424-2600.
The Department MAY NOT provide a waiver under Title 49, Code of Federal Regulations, Part
391.41(b)(1), (b)(2) or (b)(10) for an interstate driver.
383-2

A Texas Motor Carrier's Guide to Highway Safety

Air Brake Restrictions (TRC 522.043(a)(1))
If an applicant fails the air brake section of the knowledge test, or performs the skills test in a vehicle notequipped with air brakes, his/her CDL, if issued, will indicate that the license holder may not operate
any CMV equipped with air brakes.

Notification to Employer and Licensing State (Part 383.31 and TRC 522.061)
Upon conviction for any State or local traffic violation, a driver must notify his/her employer(s) within 30
days. This notification must be in writing and must include the following information:
Driver’s full name
Driver’s license number
Date of conviction
Details about the offense, including any resulting suspension, revocation, or cancellation of driving
privileges
 Indication of whether the violation happened in a CMV
 Location of offense, and Driver’s signature.






Disqualifying Offenses (Part 383.51)
No employer shall knowingly allow, require, permit, or authorize a disqualified driver to drive a CMV.
Disqualifying offenses include:
Driving a CMV while under the influence of alcohol.
Driving a CMV while under the influence of a disqualifying drug or other controlled substance.
Leaving the scene of an accident that involves a CMV.
Using a CMV to commit a felony.
Two serious traffic violations occurring within a three-year period.
Violations of law that regulates the operation of a motor vehicle at a railroad grade crossing
Driving a CMV while the person’s alcohol concentration was 0.04% or more.
Refusing to submit to a test to determine the person’s alcohol concentration or the presence inthe person’s body of a controlled substance.
 Causing the death of another person through the negligent or criminal operation of a CMV.
 Driving a CMV while the person’s CDL is revoked, suspended, canceled or disqualified, for an
action or conduct that occurred while operating a CMV.









A Texas Motor Carrier's Guide to Highway Safety

383-3

Table 1 to Sec. 383.51
If a driver operates a motor
vehicle and isconvicted of:

For a first conviction or refusal tobe tested while
operating a CMV,a person required
to have a CDL
and a CDL holder
must be disqualified from operating a CMV for

For a first conviction or refusal tobe tested while
operating a nonCMV, a CDL
holder must be
disqualified fromoperating a CMVfor

For a second conviction or refusal
to be tested in a
separate incidentof any combination of offenses inthis Table while
operating a CMV,a person required
to have a CDL
and a CDL holder
must be disqualified from operating a CMV for

For a second conviction or refusal
to be tested in a
separate incidentof any combination of offenses inthis Table while
operating a nonCMV, a CDL
holder must be
disqualified fromoperating a CMVfor

1 year.

For a first conviction or refusal tobe tested while
operating a CMVtransporting hazardous materials
required to beplacarded underthe Hazardous
Materials Regulations (49 CFRpart 172, subpartF), a person required to have a
CDL and CDL
holder must be
disqualified fromoperating a CMVfor
3 years.

(1) Being under
the influence ofalcohol as prescribed by Statelaw.

1 year.

Life.

Life.

(2) Being under
the influence of acontrolled
substance.

1 year.

1 year.

3 years.

Life.

Life.

(3) Having an alcohol concentration of 0.04 or
greater while operating a CMV.

1 year.

Not applicable.

3 years.

Life.

Not applicable.

(4) Refusing totake an alcohol
test as requiredby a State or
jurisdiction under
its implied consent laws or
regulations as defined in §383.72
of this part.

1 year.

1 year.

3 years.

Life.

Life.

(5) Leaving thescene of an
accident.

1 year.

1 year.

3 years.

Life.

Life.

(6) Using the vehicle to commit afelony, other thana felony described inparagraph (b)(9)of this table.

1 year.

1 year.

3 years.

Life.

Life.

383-4

A Texas Motor Carrier's Guide to Highway SafetyIf a driver operates
a motor vehicle
and is convicted of:

For a first conviction or refusal tobe tested while
operating a CMV,a person required
to have a CDL
and a CDL holder
must be disqualified from operating a CMV for

For a first conviction or refusal tobe tested while
operating a nonCMV, a CDL
holder must be
disqualified fromoperating a CMV
for(7) Driving a CMV
when, as a resultof prior violationscommitted operating a CMV, thedriver's CDL is revoked, suspended, or
canceled, or thedriver is disqualified from operating a CMV.

1 year.

(8) Causing a fatality through thenegligent operation of a CMV, including but notlimited to thecrimes of motor
vehiclemanslaughter,homicide by
motor vehicle andnegligent homicide.
(9) Using the vehicle in the commission of afelony involving
manufacturing,
distributing, ordispensing a controlled substance.

For a second conviction or refusal
to be tested in a
separate incidentof any combination of offenses inthis Table while
operating a CMV,a person required
to have a CDL
and a CDL holder
must be disqualified from operating a CMV for

For a second conviction or refusal
to be tested in a
separate incidentof any combination of offenses inthis Table while
operating a nonCMV, a CDL
holder must be
disqualified fromoperating a CMV
for

Not applicable.

For a first conviction or refusal tobe tested while
operating a CMVtransporting hazardous materials
required to beplacarded underthe Hazardous
Materials Regulations (49 CFRpart 172, subpartF), a person required to have a
CDL and CDL
holder must be
disqualified fromoperating a CMVfor
3 years.

Life.

Not applicable.

1 year.

Not applicable.

3 years.

Life.

Not applicable.

Life-not eligiblefor 10-year
reinstatement.

Life-not eligiblefor 10-year
reinstatement.

Life-not eligiblefor 10-year
reinstatement.

Life-not eligiblefor 10-year
reinstatement.

Life-not eligiblefor 10-year
reinstatement.

A Texas Motor Carrier's Guide to Highway Safety

383-5

Commercial Driver License Medical Certification Requirement (37 TAC 16.23)
Beginning March 5, 2012, all commercial drivers are required to complete a self-certification affidavit.
When applying for or renewing a Texas commercial driver license. If you are required to maintain a
USDOT medical examiner’s certificate, you must also present a copy of the certificate. If you have a
medical variance, you must submit that as well.
When filling out the self-certification affidavit you must select the type of commerce in which you
operate.
Interstate non-excepted: You are an interstate non-excepted driver and must meet theFederal DOT medical card requirements. (CDL-4)
Interstate excepted: You are an interstate excepted driver and do not have to meet theFederal DOT medical card requirements. (CDL-10)
Intrastate non-excepted: You are an intrastate non-excepted driver and are required tomeet the DOT medical requirements. (CDL-5 part B)
Intrastate excepted: You are an intrastate excepted driver and do not have to meet the DOT
medical requirements. (CDL-5 part A)

Failure to keep a current DOT medical examiners certificate (and variance, if applicable) on file with DPS
will result in the downgrade of your commercial driver license. Any time you are issued a new medical
examiners certificate you are required to send the new certificate and the affidavit, to the Department
within 15 days of the DOT medical certificate issuance date.

Form Submission
Current CDL affidavits can be downloaded from the agency website athttps://www.dps.texas.gov/DriverLicense/medCertReq.htm
If you do not currently need to visit a driver license office to apply for or renew you CDL, you may submit
your self-certification affidavit and if applicable, DOT medical examiner’s certificate and medical variance,
one of the following ways:
By email to: CDLMedCert@dps.texas.gov (must be in PDF form)By fax to:(512) 424-2002
Texas Department of Public Safety
Enforcement and Compliance Service
Attention: CDL Section

By mail to:

Texas Department of Public Safety
Enforcement and Compliance Service
Attention: CDL Section
PO Box 4087
Austin, TX 78773

383-6

A Texas Motor Carrier's Guide to Highway Safety

NOTESPart 385 - Safety Fitness Standards(also TEX. TRANSP. CODE § 644.155 and Texas Administrative Code
Title 37, Part 1, Chapter 4, Subchapter B, Rule § 4.15)
Based on the type of investigation a motor carrier may receive a safety rating when a Safety
Investigator conducts an on-site review of the carrier’s compliance with the Federal Motor Carrier
Safety Regulations (FMCSRs) and the Hazardous Materials Regulations (HMR). The Safety
Investigator reviews records, and evaluates roadside vehicle inspection data and accidents todetermine whether a motor carrier meets Section 385.5 Safety Fitness standard.

Safety Fitness Determinations (385.3)
 Satisfactory: A motor carrier has in place and functioning adequate safety management
controls to meet the safety fitness standard prescribed in Section 385.5. Safety management
controls are adequate if they are appropriate for the size and type of operation of theparticular motor carrier.
 Conditional: A motor carrier does not have adequate safety management controls in place
to ensure compliance with the safety fitness standard that could result in the occurrences
listed in Section 385.5(a) through (k).
 Unsatisfactory: A motor carrier does not have adequate safety management controls inplace to ensure compliance with the safety fitness standards which has resulted inoccurrences listed in Section 385.5(a) through (k). Motor carriers receiving an“unsatisfactory safety rating” may be subject to the provisions of Section 385.13.

Interstate Timelines (385.11)
An interstate motor carrier will receive written notice of the safety rating from the Federal Motor Carrier
Safety Administration (FMCSA). A motor carrier transporting placardable quantities of hazardous
materials, or operating a CMV transporting passengers that has received an “unsatisfactory” safety
rating from the FMCSA will have 45 calendar days from the notice of proposed rating to improve thesafety rating to “conditional” or “satisfactory.” Other motor carriers that have received an “unsatisfactory”
safety rating will have 60 days to improve the safety rating to “conditional” or “satisfactory.” If thisimprovement does not occur, the carrier is prohibited from operating commercial motor vehicles. Also, a
motor carrier with an “unsatisfactory” safety rating is ineligible to contract or subcontract transportation
services with Federal agencies.

Intrastate Timelines (37 TAC 4.15(a)(4)(D))
The Texas Department of Public Safety will assign a safety rating to an intrastate motor carrier. A motor
carrier transporting placardable quantities of hazardous materials, or operating a CMVtransporting passengers that has received an “unsatisfactory” safety rating from the Department
will have 45 calendar days from the notice of proposed rating to improve the safety rating to“conditional” or “satisfactory.” Other motor carriers that have received an “unsatisfactory” safety rating
will have 60 days to improve the safety rating to “conditional” or “satisfactory.” If this improvement
does not occur, the carrier is prohibited from operating commercial motor vehicles.

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A Texas Motor Carrier's Guide to Highway Safety

Compliance Review (385.3)
A compliance review is an on-site examination of the motor carrier's records and operations to determine
whether the carrier meets the safety fitness standard. The review may include an examination of thefollowing aspects of the motor carrier’s operations:












Driver’s hours of service
Vehicle inspection and maintenance
Driver qualification
CDL Requirements
Financial responsibility
Accidents
Hazardous materials
Driver training
Alcohol and controlled substance testing
Other safety and transportation records
Roadside vehicle out-of-service rate

A compliance review is conducted to investigate potential safety violations, to investigate complaints, oris in response to a carrier's request for a change in safety rating. The results of the compliance review may
result in the initiation of an enforcement action.

Safety Fitness Standard (385.5)
The satisfactory safety rating is based on the degree of compliance with the safety fitness standard for
motor carriers. To meet the safety fitness standard, the motor carrier shall demonstrate that it has
adequate safety management controls in place that function effectively to ensure acceptable compliancewith applicable safety requirements to reduce the risk associated with:














Commercial driver’s license standard violations (Part 383)
Inadequate levels of financial responsibility (Part 387)
The use of unqualified drivers (Part 391)
Improper use and driving of motor vehicles (Part 392)
Unsafe vehicles operating on the highways (Part 393)
Failure to maintain accident registers and copies of accident reports (Texas does not require
motor carriers to maintain accident reports) (Part 390)
The use of fatigued drivers (Part 395)
Inadequate inspection, repair, and maintenance of vehicles (Part 396)
Transportation of hazardous materials, driving and parking rule violations (Part 397)
Violation of hazardous materials regulations (Parts 170 through 177)
Motor Vehicle Accidents and Hazardous materials incidents (Part 390 & 171)
Driver training requirements (Part 380)
Alcohol and controlled substance testing violations (Part 382)

Final Unsatisfactory Safety Ratings/Order to Cease Transportation (385.13)
A motor carrier issued a Final Unsatisfactory Safety Rating by the FMCSA or the Department will be
prohibited from transporting passengers or property under the jurisdiction of that agency. Operations inviolation of the Order to Cease Transportation may result in civil or administrative penalties.

Request for a Departmental Review of a Safety Rating; Facts and Procedure (385.15)
A petition for review of a safety rating, where there are factual or procedural disputes, must list all issues
in dispute and be accompanied by any information or documents the motor carrier is relying upon as
the basis for its petition. The request must be sent to the agency which issued the Safety Rating.

A Texas Motor Carrier's Guide to Highway Safety

385-2

Request for a Change in a Safety Rating; Corrective Action Taken (385.17)
Motor carrier’s may request a change in a safety rating when the basis for the change is evidence that
corrective actions have been taken, and that operations currently meet the safety fitness standard
specified in Sections 385.5 and 385.7. The request must be sent to FMCSA if the motor carrier isregistered as an interstate carrier. For “intrastate only” motor carriers, the request must be sent to the
Texas Department of Public Safety Motor Carrier Bureau.

New Entrant Background Information(Part 385, Subpart D, Sections 385.301 to 385.337)
What are the requirements of this rule?
The FMCSA announced that as of January 1, 2003, new entrant interstate motor carriers domiciled in
the U.S. or Canada must complete an application package consisting of the Motor Carrier Identification
Report (MCS-150) and Safety Certification Application for USDOT Number (MCS-150A). Motor carriers
may complete this application on-line at https://www.fmcsa.dot.gov/registration/registration-forms. Oncecompleted, the carrier will be granted new entrant registration (USDOT number).
After being issued a new entrant registration, the motor carrier will be subject to an 18-month safetymonitoring period. During this safety-monitoring period, the motor carrier will receive a safety audit andhave their roadside crash and inspection information closely evaluated. The motor carrier will be
required to demonstrate it has the necessary systems in place to ensure basic safety management
controls. Failure to demonstrate basic safety management controls may result in the motor carrier having
their new entrant registration revoked.

Who is subject to this rule?
All new motor carriers (private and for-hire) operating in interstate commerce must apply for registration(US DOT Number). Exception: Non Business Private Motor Carriers of Passengers are not subject tothe requirement of Part 385.
Intrastate motor carriers are not subject to this program, but must still apply for motor carrier registration
with the Texas Department of Motor Vehicles (TXDMV) and receive their motor carrier registration
number. An intrastate motor carrier will be subject to the New Entrant Program when and if it begins
operating interstate, even if it has been in operation for several years.

What happens after the 18-month new entrant registration?
The carrier will be notified in writing that the “new entrant” designation will be removed from theirregistration at the end of the 18-month safety-monitoring period, if the carrier meets the following
requirements:
 A safety audit was performed within the 18 month period and the carrier is not currently subject
to an out-of-service order or under a notice to take action to remedy safety management
controls; or Has not been deemed "unfit" following a compliance review
If a safety audit or compliance review has not been performed within the 18 month monitoring period
through no fault of the motor carrier, the carrier will stay under the new entrant designation until asafety audit or compliance review can be performed. Based on the results of the safety audit orcompliance review, FMCSA will either: Remove the new entrant designation and notify the new entrant in writing that its registration has
become permanent; or Revoke the new entrant registration in accordance with 385.319(c).

385-3

A Texas Motor Carrier's Guide to Highway Safety

Where will these safety audits be conducted?
An on-site safety audit is conducted by an FMCSA-certified investigator at a Department of
Public Safety building, or the carrier’s place of business. An off-site Safety audit is conducted
electronically, by submitting relevant documents to the investigator electronically by computer or by
fax. FMCSA/DPS will notify the carrier of the type of safety audit they have been selected for byphone, mail or by electronic correspondence.

When did this rule go into effect?
The rule became effective January 1, 2003.

When will safety audits be conducted?
New entrant motor carriers can expect to start receiving safety audits 3-6 months after they are granted
new entrant registration.

How will the safety audit be conducted?
A State or Federal Auditor will conduct the audit which will consist of a review of the carrier's safety
management system including, but are not limited to, the following:






Driver Qualification;
Driver Duty Status;
Vehicle Maintenance;
Accident Register; andControlled Substances and Alcohol use and testing requirements.

FMCSA will notify the “interstate carrier” in writing of the results of the safety audit within 45 days fromthe date it was completed.

CSA Initiative
Beginning in late 2010 FMCSA and DPS began evaluating the safety fitness of carriers using a new
methodology in the safety measurement system (SMS). None of the requirements change under CSA, but
the existing requirements will all be classified into the following broad categories:








Unsafe Driving
Hours-of-Service Compliance
Driver Fitness
Controlled Substances/Alcohol
Vehicle Maintenance, (to include cargo securement, December 2012)
Hazardous Materials
Crash IndicatorLess than satisfactory evaluations in one or more categories can result in comprehensive compliancereviews or a range of less intrusive alternative interventions. This may also result in future changes tothe safety rating process. But again, it DOES NOT CHANGE federal safety regulation requirements – only
the way your compliance history is reviewed.
Additional information can be found at http://ai.fmcsa.dot.gov/sms and http://csa.fmcsa.dot.gov.

A Texas Motor Carrier's Guide to Highway Safety

385-4

NOTESPart 387 - Financial Responsibility for Motor Carriers
Financial responsibility means having insurance policies or surety bonds sufficient to satisfy the minimum
public liability requirements. Public liability means liability for bodily injury, property damage, andenvironmental restoration. Environmental restoration means restitution for the loss, damage, or
destruction of natural resources arising out of an accidental discharge of toxic or other environmentally
harmful materials or liquids.

Requirement for Financial Responsibility
Motor carriers operating CMVs in interstate, foreign, or intrastate commerce, must have at least theminimum amount of insurance required by law.
 For Interstate Property Carriers, see 387.7 & 387.9
 For Interstate Passenger Carriers, see 387.31 & 387.33
 For Intrastate Carriers, see Texas Administrative Code 218.16(a)Proof of Insurance
The motor carrier must have proof of the minimum level of insurance at the company's principal place ofbusiness shown by any of the following: Endorsements for Motor Carriers policies of insurance for public liability under Sections 29 and
30 of the Motor Carrier Act of 1980 (Form MCS-90) issued by an insurer.
 Endorsements for Motor Carriers of Passengers policies of insurance for public liability under
Section 18 of the Bus Regulatory Reform Act of 1982 (Form MCS-90B) issued by an insurer.
 A Motor Carrier Surety Bond for public liability under Section 30 of the Motor Carrier Act of 1980
(Form MCS-82) issued by a surety.
 A Motor Carrier of Passengers Surety Bond for public liability under Section 18 of the
Bus Regulatory Reform Act of 1982 (Form MCS-82B) issued by a surety.
 A written decision, order, or authorization of the Interstate Commerce Commission authorizing the
motor carrier to self-insure under 49 CFR 1043.5.
These insurance forms can be obtained from (or in many cases filed online by) your insurancecompany, but are also available at: https://www.fmcsa.dot.gov/registration/registration-forms.
The driver of a commercial motor vehicle must have proof of insurance (usually a Cab Card) in thecommercial motor vehicle whenever operating the vehicle, and must show it to any law enforcement
personnel who asks to see it.
A motor carrier required to register with FMCSA must also provide proof of insurance (if required) using
the appropriate MCS-150 form. A motor carrier required to register with TXDMV must ensure theinsurance carrier provides proof of insurance to TXDMV through the MCCS online system. A motor
carrier who elects to re-register through FMCSA and UCR rather than through TXDMV must file according
to FMCSA guidelines. For more information on registration and operating authority, see Part 392 of thismanual.

A Texas Motor Carrier's Guide to Highway Safety

387-1

43 TAC §218.16(a)Type of Vehicle
1. Vehicles transporting household goods (gross vehicle weight,
registered weight, or gross weight rating of 26,000 lbs. or less).
2. Buses designed or used to transport more than 15 people, but
fewer than 27 people.
3. Buses designed or used to transport 27 or more people.
4. Commercial school buses, regardless of the passenger
capacity as described in Transportation Code, §643.1015.
5. Farm trucks (gross vehicle weight, registered weight, or grossweight rating of 48,000 lbs. or more).
6. Commercial motor vehicles and vehicles transporting
household goods (gross vehicle weight, registered weight, or
gross weight rating in excess of 26,000 lbs.).
7. Commercial motor vehicles - Oil listed in 49 C.F.R. §172.101;
hazardous waste, hazardous materials and hazardous
substances defined in 49 C.F.R.§171.8 and listed in 49 C.F.R.
§172.101, but not mentioned in items 8 or 9 of this table.
8. Commercial motor vehicles with a gross vehicle weight ratingof 10,001 or more pounds - Hazardous substances, as defined in
49 C.F.R. §171.8, transported in cargo tanks, portable tanks, or
hopper-type vehicles with capacities in excess of 3,500 water
gallons; or in bulk Division 1.1, 1.2, and 1.3 materials. Division
2.3, Hazard Zone A material, or Division 6.1, Packing Group I,
Hazard Zone A material; in bulk Division 2.1 or 2.2; or highway
route controlled quantities of a Class 7 material, as defined in 49
C.F.R. §173.403.
9. Commercial motor vehicles with a gross vehicle weight ratingof less than 10,001 pounds – Any quantity of Division 1.1, 1.2, or
1.3 material; any quantity of a Division 2.3, Hazard Zone A, or
Division 6.1, Packing Group I, Hazard Zone A material; or
highway route controlled quantities of a Class 7 material as
defined in 49 C.F.R. §173.403.

387-2

Minimum Insurance Level$300,000$500,000$5,000,000$500,000$500,000$500,000$1,000,000$5,000,000$5,000,000

A Texas Motor Carrier's Guide to Highway Safety

USDOT Number:

Date Received:

A Federal Agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply
with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a current
valid OMB Control Number. The OMB Control Number for this information collection is 2126-0008. Public reporting for this collection of information
is estimated to be approximately 2 minutes per response, including the time for reviewing instructions, gathering the data needed, and completing andreviewing the collection of information. All responses to this collection of information are mandatory. Send comments regarding this burden estimate or
any other aspect of this collection of information, including suggestions for reducing this burden to: Information Collection Clearance Officer, Federal
Motor Carrier Safety Administration, MC-RRA, Washington, D.C. 20590.

United States Department of Transportation
Federal Motor Carrier Safety Administration

Endorsement for Motor Carrier Policies of Insurance for Public Liability
under Sections 29 and 30 of the Motor Carrier Act of 1980

FORM MCS‐90
Issued toof(Motor Carrier name)Dated aton this(Motor Carrier state or province)
day ofAmending Policy Number:,
Effective Date:

Name of Insurance Company:
Countersigned by:(authorized company representative)

The policy to which this endorsement is attached provides primary or excess insurance, as indicated forthe limits shown (check only one):
This insurance is primary and the company shall not be liable for amounts in excess of $This insurance is excess and the company shall not be liable for amounts in excess of $underlying limit of $for each accident.

for each accident.
for each accident in excess of theWhenever required by the Federal Motor Carrier Safety Administration (FMCSA), the company agrees to furnish the FMCSA a
duplicate of said policy and all its endorsements. The company also agrees, upon telephone request by an authorized
representative of the FMCSA , to verify that the policy is in force as of a particular date. The telephone number to call is:.
Cancellation of this endorsement may be effected by the company of the insured by giving (1) thirty-five (35) days notice inwriting to the other party (said 35 days notice to commence from the date the notice is mailed, proof of mailing shall be
sufficient proof of notice), and (2) if the insured is subject to the FMCSA’s registration requirements under 49 U.S.C. 13901,
by providing thirty (30) days notice to the FMCSA (said 30 days notice to commence from the date the notice is received by
the FMCSA at its office in Washington, DC).

Filings must be transmitted online via the Internet at http://www.fmcsa.dot.gov/urs.

(continued on next page)

A Texas Motor Carrier's Guide to Highway Safety

387-3

DEFINITIONS AS USED IN THIS ENDORSEMENT
Accident includes continuous or repeated exposure to conditions or
which results in bodily injury, property damage, or environmental
damage which the insured neither expected nor intended.
Motor Vehicle means a land vehicle, machine, truck, tractor, trailer,
or semitrailer propelled or drawn by mechanical power and used ona highway for transporting property, or any combination thereof.
Bodily Injury means injury to the body, sickness, or disease to any
person, including death resulting from any of these.
Property Damage means damage to or loss of use of tangible
property.
The insurance policy to which this endorsement is attachedprovides automobile liability insurance and is amended to assurecompliance by the insured, within the limits stated herein, as a
motor carrier of property, with Sections 29 and 30 of the Motor
Carrier Act of 1980 and the rules and regulations of the Federal
Motor Carrier Safety Administration (FMCSA).
In consideration of the premium stated in the policy to which thisendorsement is attached, the insurer (the company) agrees to pay,within the limits of liability described herein, any final judgment
recovered against the insured for public liability resulting fromnegligence in the operation, maintenance or use of motor vehicles
subject to the financial responsibility requirements of Sections
29 and 30 of the Motor Carrier Act of 1980 regardless of whether
or not each motor vehicle is specifically described in the policy
and whether or not such negligence occurs on any route or inany territory authorized to be served by the insured or elsewhere.
Such insurance as is afforded, for public liability, does not apply
to injury to or death of the insured’s employees while engaged in
the course of their employment, or property transported by the
insured, designated as cargo. It is understood and agreed thatno condition, provision, stipulation, or limitation contained in
the policy, this endorsement, or any other endorsement thereon,

Environmental Restoration means restitution for the loss, damage,or destruction of natural resources arising out of the accidental
discharge, dispersal, release or escape into or upon the land,
atmosphere, watercourse, or body of water, of any commodity
transported by a motor carrier. This shall include the cost of removal
and the cost of necessary measures taken to minimize or mitigate
damage to human health, the natural environment, fi
shellfish
and wildlife.
Public Liability means liability for bodily injury, property damage,and environmental restoration.

or violation thereof, shall relieve the company from liability orfrom the payment of any final judgment, within the limits ofliability herein described, irrespective of the financial condition,
insolvency or bankruptcy of the insured. However, all terms,
conditions, and limitations in the policy to which the endorsement
is attached shall remain in full force and effect as binding between
the insured and the company. The insured agrees to reimburse
the company for any payment made by the company on accountof any accident, claim, or suit involving a breach of the terms of
the policy, and for any payment that the company would not havebeen obligated to make under the provisions of the policy except
for the agreement contained in this endorsement.
It is further understood and agreed that, upon failure of thecompany to pay any final judgment recovered against the insured
as provided herein, the judgment creditor may maintain an action
in any court of competent jurisdiction against the company tocompel such payment.
The limits of the company’s liability for the amounts prescribedin this endorsement apply separately to each accident and any
payment under the policy because of anyone accident shall not
operate to reduce the liability of the company for the payment of
final judgments resulting from any other accident.

(continued on next page)387-4

A Texas Motor Carrier's Guide to Highway Safety

SCHEDULE OF LIMITS — PUBLIC LIABILITY
Type of carriage

Commodity transported

January 1, 1985

(1) For‐hire (in interstate or foreign commerce, with agross vehicle weight rating of 10,000 or more pounds).

Property (nonhazardous)$750,000(2) For‐hire and Private (in interstate, foreign, or
intrastate commerce, with a gross vehicle weight ratingof 10,000 or more pounds).

Hazardous substances, as defined in 49 CFR 171.8,transported in cargo tanks, portable tanks, or hopper‐
type vehicles with capacities in excess of 3,500 water
gallons; or in bulk Division 1.1, 1.2, and 1.3 materials,
Division 2.3, Hazard Zone A, or Division 6.1, Packing
Group I, Hazard Zone A material; in bulk Division 2.1 or
2.2; or highway route controlled quantities of a Class 7
material, as defined in 49 CFR 173.403.

$5,000,000(3) For‐hire and Private (in interstate or foreigncommerce, in any quantity; or in intrastate commerce,in bulk only; with a gross vehicle weight rating of
10,000 or more pounds).

Oil listed in 49 CFR 172.101; hazardous waste,hazardous materials, and hazardous substances
defined in 49 CFR 171.8 and listed in 49 CFR 172.101,
but not mentioned in (2) above or (4) below.

$1,000,000(4) For‐hire and Private (In interstate or foreigncommerce, with a gross vehicle weight rating of lessthan 10,000 pounds).

Any quantity of Division 1.1, 1.2, or 1.3 material; anyquantity of a Division 2.3, Hazard Zone A, or Division
6.1, Packing Group I, Hazard Zone A material; or
highway route controlled quantities of a Class 7
material as defined in 49 CFR 173.403.

$5,000,000*The schedule of limits shown does not provide coverage. The limits shown in the schedule are for information purposes only.

A Texas Motor Carrier's Guide to Highway Safety

387-5

A Federal Agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply
with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a current
valid OMB Control Number. The OMB Control Number for this information collection is 2126-0008. Public reporting for this collection of information
is estimated to be approximately 2 minutes per response, including the time for reviewing instructions, gathering the data needed, and completing andreviewing the collection of information. All responses to this collection of information are mandatory. Send comments regarding this burden estimate or
any other aspect of this collection of information, including suggestions for reducing this burden to: Information Collection Clearance Officer, Federal
Motor Carrier Safety Administration, MC-RRA, Washington, D.C. 20590.

United States Department of Transportation
Federal Motor Carrier Safety Administration

Endorsement for Motor Carrier Policies of Insurance for Public Liability
under Section 18 of the Bus Regulatory Reform Act of 1982

FORM MCS‐90B
Issued toof(Motor Carrier name)Dated aton thisAmending Policy Number:(Motor Carrier state)

day of,Effective Date:

Name of Insurance Company:
Countersigned by:(authorized company representative)

The policy to which this endorsement is attached provides primary or excess insurance, as indicated for the limits shown (check only one):
This insurance is primary and the company shall not be liable for amounts in excess of $This insurance is excess and the company shall not be liable for amounts in excess of $underlying limit of $for each accident.

for each accident.
for each accident in excess of theWhenever required by the Federal Motor Carrier Safety Administration (FMCSA), the company agrees to furnish the FMCSA a duplicate ofsaid policy and all its endorsements. The company also agrees, upon telephone request by an authorized representative of the FMCSA ,to verify that the policy is in force as of a particular date. The telephone number to call is:.
Cancellation of this endorsement may be effected by the company of the insured by giving (1) thirty‐five (35) days notice in writing tothe other party (said 35 days notice to commence from the date the notice is mailed, proof of mailing shall be sufficient proof of notice),and (2) if the insured is subject to the FMCSA’s registration requirements under 49 U.S.C. 13901, by providing thirty (30) days notice tothe FMCSA (said 30 days notice to commence from the date the notice is received by the FMCSA at its office in Washington, DC).

DEFINITIONS AS USED IN THIS ENDORSEMENT

387-6

Motor Vehicle means a for‐hire carrier of passengers by motor
vehicle.

Accident includes continuous or repeated exposure to
conditions or which results in bodily injury, property damage, or
environmental damage which the insured neither expected nor
intended.

Property Damage means damage to or loss of use of tangible
property.

Bodily Injury means injury to the body, sickness, or disease to any
person, including death resulting from any of these.

Public Liability means liability for bodily injury, property damage,and environmental restoration.

A Texas Motor Carrier's Guide to Highway Safety

The insurance policy to which this endorsement is attached provides automobile
liability insurance and is amended to assure compliance by the insured, within thelimits stated herein, as a for‐hire motor carrier of passengers with Section 18 of the
Bus Regulatory Reform Act of 1982 and the rules and regulations of the Federal
Motor Carrier Safety Administration.
In consideration of the premium stated in the policy to which this endorsement is
attached, the insurer (the company) agrees to pay, within the limits of liability
described herein, any final judgment received against the insured for public liability
resulting from negligence in the operation, maintenance or use of motor vehicles
subject to the financial responsibility requirements of Sections 18 of the Bus
Regulatory Reform Act of 1982 regardless of whether
or not each motor vehicle is specifically described in the policy and whether or not
such negligence occurs on any route or in any territory authorized to be served by
the insured or elsewhere. Such insurance as is afforded, for public liability, does not
apply to injury to or death of the insured’s employees while engaged in the courseof their employment, or property transported by the insured, designated as cargo. It
is understood and agreed that no condition, provision, stipulation, or limitation
contained in the policy, this endorsement, or any other endorsement thereon, or
violation thereof, shall relieve the company from liability or fromthe payment of any final judgment, within the limits of liability
herein described, irrespective of the financial condition, insolvency
or bankruptcy of the insured.
However, all terms, conditions, and limitations in the policy towhich the endorsement is attached shall remain in full force
and effect as binding between the insured and the company.
The insured agrees to reimburse the company for any payment
made by the company on account of any accident, claim, or suit
involving a breach of the terms of the policy, and for any paymentthat the company would not have been obligated to make under
the provisions of the policy except for the agreement contained inthis endorsement.
It is further understood and agreed that, upon failure of thecompany to pay any final judgment recovered again the insured
as provided herein, the judgment creditor may maintain an action
in any court of competent jurisdiction against the company tocompel such payment.
The limits of the company’s liability for the amounts prescribedin this endorsement apply separately to each accident and any
payment under the policy because of any one accident shall not
operate to reduce the liability of the company for the payment of
final judgments resulting from any other accident.

SCHEDULE OF LIMITS — PUBLIC LIABILITY
For‐hire motor carriers of passengers
operating in interstate or foreign commerce

The Bus Regulatory Reform Act 1982 requires limits of financial responsibility
according to vehicle seating capacity, it is the Motor Carrier’s obligation to
obtain the required limits of financial responsibility. The schedule of limits
shown on the reverse side does not provide coverage. The limits shown in theschedule are for information purposes only.

Vehicle Seating Capacity

Minimum Limits(1) Any vehicle with a seating capacity of 16 passengers or more
(2) Any vehicle with a seating capacity of 15 passengers or less

A Texas Motor Carrier's Guide to Highway Safety$5,000,000$1,500,000

387-7

387-8A Texas Motor Carrier's Guide to Highway Safety

A Texas Motor Carrier's Guide to Highway Safety

387-9

NOTESPart 390 - Federal Motor Carrier Safety Regulations(General Rules applicable to All Motor Carriers)
The FMCSRs apply to all employers, employees, and CMVs transporting property or passengers ininterstate/intrastate commerce.

Relief From Regulations During Emergencies (390.23)
Relief from Parts 390-399 of the FMCSRs may be granted during declared emergencies to any motor
carrier who provides emergency assistance. Relief from certain FMCSRs may be declared by a Federal
or State government official having authority to declare an emergency. PLEASE READ EMERGENCYDECLARATIONS CLOSELY, because normally they provide relief from some but not all regulations.
Interstate CMV (390.5): Any self-propelled or towed motor vehicle used on a highway in interstate
commerce to transport passengers or property when the vehicle:
 Has a GVWR or GCWR, or gross vehicle weight or gross combination weight, of 4,536 kg(10,001 pounds) or more, whichever is greater; or Is designed or used to transport more than 8 passengers (including the driver) for
compensation; or Is designed or used to transport more than 15 passengers (including the driver) and is not used
to transport passengers for compensation; or Is used in transporting a quantity of hazardous material requiring placarding.

Intrastate CMV (TRC 548.001): Texas regulations shall be applicable to: Vehicles with an actual gross weight or a gross weight rating in excess of 26,000 pounds exceptthat the regulations will be applicable to farm vehicles with an actual gross weight, or a grossweight rating of 48,000 pounds or more; Vehicles transporting hazardous material requiring placards;
 Vehicles transporting 15 or more passengers, including the driver

In intrastate commerce such regulations shall not apply to 37 TAC 4.12(a)(1):

 A vehicle used in oil or water well servicing or drilling which is constructed as a machineconsisting in general of a mast, an engine for power, a draw works, and a chassis permanently
constructed or assembled for such purposes.
 A mobile crane which is an unladen, self-propelled vehicle constructed as a machine used toraise, shift or lower weights.
 A vehicle transporting a seed cotton module; or Concrete pumps.

Exceptions to General Applicability (390.3)
Unless otherwise specifically provided, the FMCSRs do not apply to: All school bus operations as defined in Section 390.5
 Transportation performed by the Federal government, a State, or any political subdivision of aState, or agency established under a compact between States that has been approved by
the Congress of the United States; The occasional transportation of personal property by individuals not for compensation nor in
the furtherance of a commercial enterprise;
A Texas Motor Carrier's Guide to Highway Safety390-1

 The transportation of human corpses or sick and injured persons; The operation of a fire truck and rescue vehicles while involved in emergency and related
operations
 Delivery of propane heating fuel or pipeline repair responding to a weather emergency.
 There are specific rules about certain vehicles designed to transport 9-15 passengers (including
the driver). Please refer to 390.3(f)(6) for details.

Accident Register (390.15(b))
Accident: An occurrence involving a CMV operating on a public road which results in at least one of thefollowing: A fatality
 Bodily injury to a person who, as a result of the injury, immediately receives medical treatmentaway from the scene of the accident
 Disabling damage to one or more motor vehicles, requiring the vehicle(s) to be towed orotherwise transported from the scene by a tow truck or other vehicle
An occurrence involving only loading or alighting from a stationary vehicle, or only the loadingor unloading of cargo is not included in the term “accident.” (390.15)
For a period of three years after an accident occurs (for accidents prior to April 29, 2003, this was only
required for one year), motor carriers shall maintain an accident register containing at least the following
information:Date and place of accident
Driver’s name
Number of injuries and fatalities
Hazardous materials (other than fuel) released, if any.

Motor carriers are also required to maintain copies of all accident reports required by State (Texas does
not require motor carriers to maintain accident reports) or other governmental entities or insurers for aperiod of three years after an accident occurs.

Commercial Vehicle Markings - (390.21)
Every commercial vehicle operated in interstate or intrastate commerce must be marked on both sides ofthe vehicle with the following information:
 Motor Carrier’s legal name or trade name
 Motor Carrier’s identification number, preceded by “US DOT”
 INTRASTATE ONLY - If the carrier has not been issued a USDOT number, due tocomparable safety program (RRC, TDLR, TABC, etc.) vehicle need only display name.
 The MC/MX number, TXDMV number and other state ID numbers are now optional in Texas.

International Fuel Tax Agreement (IFTA)IFTA is a single fuel tax license issued by the base (home) state authorizing travel in all IFTA jurisdictions,which is designed to significantly reduce your compliance burdens for fuel tax reporting. If you are a Texas
based carrier and operate one or more qualified motor vehicles in at least one or more member
jurisdictions, (all 48 contiguous states of the United States) you may file an IFTA license application or
you must purchase trip permits to travel through member jurisdictions (See 34 TAC 3.437).
For further information about IFTA, contact the Texas Comptroller of Public Accounts at 1-800-252-1383,
or at https://comptroller.texas.gov/taxes/fuels/ifta.php.

390-2

A Texas Motor Carrier's Guide to Highway Safety

IFTA Qualified Motor Vehicle (International Fuel Tax Agreement Article R245):

 Has two axles and a gross vehicle weight or registered gross weight exceeding 26,000 pounds;or Has three or more axles regardless of weight; or Is used in combination when the weight of such combination exceeds 26,000 pounds gross vehicle
weight.

For further information on IFTA, please contact the Texas Comptroller's Office at 1-800-252-1383 orhttps://comptroller.texas.gov/taxes/fuels/ifta.php or contact on the International Fuel Tax Association, Inc.
at 480-839-4382 (Fax: 480-839-8821) or at www.iftach.org. A copy of the International Fuel Tax
Agreement is available at the IFTA Inc. website.

A Texas Motor Carrier's Guide to Highway Safety390-3

390-4

Date

Location City/State

Driver Name

Number of
Injuries

Number of
Fatalities

VehiclesTowed

HM
Incident

Note: This form is provided as a suggested format for recording accidents. A motor carrier may use any format for
documenting recordable accidents which complies with 390.15.
A record of any reportable accident must be kept for three years after the accident occurs.

Index
Number

ACCIDENT REGISTER

Sample Accident Register Form

A Texas Motor Carrier's Guide to Highway SafetyPart 391 - Qualification of Drivers
Relief From Regulations During Emergencies
Relief from Parts 390-399 of the FMCSRs may be granted during declared emergencies to any
motor carrier who provides emergency assistance under 390.23. However, motor carriers must still
ensure that all drivers of CMVs meet the minimum qualifications specified in Part 391.

Driver Requirements - Interstate (391.11)(a) A person shall not drive a commercial motor vehicle unless he/she is qualified to drive acommercial motor vehicle. Except as provided in §391.63, a motor carrier shall not require or
permit a person to drive a commercial motor vehicle unless that person is qualified to drive acommercial motor vehicle.
(b) Except as provided in Subpart G of this part, a person is qualified to drive a motor vehicle if he/she(1) Is at least 21 years old;(2) Can read and speak the English language sufficiently to converse with the general public, tounderstand highway traffic signs and signals in the English language, to respond to official
inquiries, and to make entries on reports and records;(3) Can, by reason of experience, training, or both, safely operate the type of commercial motor vehicle
he/she drives;(4) Is physically qualified to drive a commercial motor vehicle in accordance with Subpart E —Physical Qualifications and Examinations of this part;(5) Has a currently valid commercial motor vehicle operator's license issued only by one State or
jurisdiction;(6) Has prepared and furnished the motor carrier that employs him/her with the list of violations or
the certificate as required by §391.27;(7) Is not disqualified to drive a commercial motor vehicle under the rules in §391.15; and(8) Has successfully completed a driver's road test and has been issued a certificate of driver's
road test in accordance with §391.31, or has presented an operator's license or a certificate ofroad test which the motor carrier that employs him/her has accepted as equivalent to a road testin accordance with §391.33.

Driver Requirements - Intrastate (37 TAC 4.12)
Drivers must meet the same requirements for interstate drivers except the driver must be at least 18
years of age, and may possess an intrastate-only medical waiver endorsement on a commercial driver’s
license. Drivers qualified intrastate but not interstate may obtain a Texas CDL with intrastate-only (K)restriction.

General Requirements for Driver Qualification Files (391.51)(a) Each motor carrier shall maintain a driver qualification file for each driver it employs. A driver’s
qualification file may be combined with his/her personnel file.
The qualification file for a driver must include:(1) The driver’s application for employment completed in accordance with §391.21;(2) A copy of the motor vehicle record received from each State record pursuant to §391.23(a)(1);(3) The certificate of driver’s road test issued to the driver pursuant to §391.31(e), or a copy of thelicense or certificate which the motor carrier accepted as equivalent to the driver’s road test
pursuant to §391.33;(4) The motor vehicle record received from each State driver licensing agency to the annual
driver record inquiry required by §391.25(a);A Texas Motor Carrier's Guide to Highway Safety

391-1

(5) A note relating to the annual review of the driver’s driving record as required by§391.25(c)(2);(6) A list or certificate relating to violation of motor vehicle laws and ordinances required by§391.27;(7) (i)The medical examiner’s certificate as required by §391.43(g) or a legible copy of thecertificate;(ii) Exception. For CDL holders, if the CDLIS motor vehicle record contains medical certification
status information, the motor carrier employer must meet this requirement by obtaining the CDLIS
motor vehicle record defined at §384.105 of this chapter. That record must be obtained from thecurrent licensing State and placed in the driver qualification file. After January 30, 2015, a nonexcepted, interstate CDL holder without medical certification status information on the CDLIS motor
vehicle record is designated “not-certified” to operate a CMV in interstate commerce. After January
30, 2015, and through June 21, 2021, a motor carrier may use a copy of the driver's current medical
examiner's certificate that was submitted to the State for up to 15 days from the date it was issued
as proof of medical certification.
(iii) If that driver obtained the medical certification based on having obtained a medical variancefrom FMCSA, the motor carrier must also include a copy of the medical variance documentation in
the driver qualification file in accordance with §391.51(b)(8);(8) A Skill Performance Evaluation Certificate obtained from a Field Administrator, Division
Administrator, or State Director issued in accordance with §391.49; or the Medical Exemption
document, issued by a Federal medical program in accordance with part 381 of this chapter; and(9) (i) For drivers not required to have a CDL, a note relating to verification of medical
examiner listing on the National Registry of Certified Medical Examiners required by § 391.23(m)(1).
(ii) Until June 22, 2018, for drivers required to have a CDL, a note relating to verification of
medical examiner listing on the National Registry of Certified Medical Examiners required by§391.23(m)(2).

Investigation and Inquiries (391.23)

The FMCSA Drug and Alcohol Clearinghouse became effective on January 6, 2020. Employers ofdrivers subject to the licensing requirements of Part 383 and the drug and alcohol testing
requirements in Part 382 are required to conduct both electronic queries in the Clearinghouse andtraditional manual inquiries with previous employers to meet the requirements of 382.413 and391.23(e). This will be required until January 6, 2023, at which point a query of the Clearinghouse will
satisfy this requirement.

Driver Investigation History File (391.53)(a) After October 29, 2004, each motor carrier must maintain records relating to the investigation into
the safety performance history of a new or prospective driver pursuant to paragraphs (d) and (e) of§391.23. This file must be maintained in a secure location with controlled access.
(1) The motor carrier must ensure that access to this data is limited to those who are involvedin the hiring decision or who control access to the data. In addition, the motor carrier's insurer
may have access to the data, except the alcohol and controlled substances data.
(2) This data must only be used for the hiring decision.
(b) The file must include:(1) A copy of the driver’s written authorization for the motor carrier to seek information about adriver's alcohol and controlled substances history as required under §391.23(d).
(2) A copy of the response(s) received for investigations required by paragraphs (d) and (e) of§391.23 from each previous employer, or documentation of good faith efforts to contact them.
The record must include the previous employer's name and address, the date the previous
employer was contacted, and the information received about the driver from the previous
employer. Failures to contact a previous employer, or of them to provide the required safety
performance history information, must be documented.

391-2

A Texas Motor Carrier's Guide to Highway Safety

(c)The safety performance histories received from previous employers for a driver who is hired
must be retained for as long as the driver is employed by that motor carrier and for three years
thereafter.
(d)
A motor carrier must make all records and information in this file available to an authorized
representative or special agent of the Federal Motor Carrier Safety Administration, an authorized Stateor local enforcement agency representative, or an authorized third party, upon request or as part of any
inquiry within the time period specified by the requesting representative.

Physical Qualifications for Drivers (391.41)(a)(1)(i) A person subject to this part must not operate a commercial motor vehicle unless he or she is
medically certified as physically qualified to do so, and, except as provided in paragraph (a)(2) of thissection, when on-duty has on his or her person the original, or a copy, of a current medical examiner’s
certificate that he or she is physically qualified to drive a commercial motor vehicle. NOTE: Effective
December 29, 1991, the FMCSA Administrator determined that the new Licencia Federal de Conductor
issued by the United Mexican States is recognized as proof of medical fitness to drive a CMV. The
United States and Canada entered into a Reciprocity Agreement effective March 30, 1999,
recognizing that a Canadian commercial driver’s license is proof of medical fitness to drive a CMV.
Therefore, Canadian and Mexican CMV drivers are not required to have in their possession a medical
examiner’s certificate if the driver has been issued, and possesses, a valid commercial driver license
issued by the United Mexican States, or a Canadian Province or Territory and whose license andmedical status, including any waiver or exemption, can be electronically verified. Drivers from any of
the countries who have received a medical authorization that deviates from the mutually acceptedcompatible medical standards of the resident country are not qualified to drive a CMV in the othercountries. For example, Canadian drivers who do not meet the medical fitness provisions of theCanadian National Safety Code for Motor Carriers, but are issued a waiver by one of the Canadian
Provinces or Territories, are not qualified to drive a CMV in the United States. In addition, U.S. drivers
who received a medical variance from FMCSA are not qualified to drive a CMV in Canada.
(ii) A person who qualifies for the medical examiner’s certificate by virtue of having obtained a medicalvariance from FMCSA, in the form of an exemption letter or a skill performance evaluation certificate, musthave on his or her person a copy of the variance documentation when on-duty.

Medical Exemptions
There are exemptions to a disqualification for certain physical defects if the individual is otherwise
qualified to drive. Contact FMCSA for information about waivers or Skills Performance Evaluations.

Texas Vision and Limb Waivers
The Department may provide a waiver for a person who is otherwise disqualified under Title 49, Codeof Federal Regulations, Part 391.41(b)(1), (b)(2) or (b)(10), FOR INTRASTATE DRIVING ONLY, provided
that the intrastate driver meets the vision or limb waiver standards as set by this Department. For
further information, you may call the Department’s DLD - Enforcement Compliance Section, at (512)424-2600.
The Department MAY NOT provide a waiver under Title 49, Code of Federal Regulations,
Part 391.41(b)(1), (b)(2) or (b)(10) for an interstate driver.
 TEXAS MEDICAL EXAMINATIONS Texas drivers and drivers in intrastate commerce who are
not transporting placardable amounts of hazardous material and were regularly employed in
Texas as commercial vehicle drivers prior to August 28, 1989 are not required to meet the medical
standards set out in the federal regulations.
 For the purpose of enforcement of this regulation, those drivers who reached their 18th birthday
on or after August 28, 1989, shall be required to meet all medical standards.
 The exceptions contained in this paragraph shall not be deemed as an exemption from drug andalcohol testing requirements contained in Title 49, Code of Federal Regulations, Parts 40 and382.
A Texas Motor Carrier's Guide to Highway Safety391-3

Limited Record Keeping Exemptions (391.61 to 391.69)
The following specific conditions and types of drivers are exempt from specific record keeping requirements:

Drivers Regularly Employed Before January 1, 1971 (391.61)
The provisions of §391.21 (relating to applications for employment), §391.23 (relating to investigations andinquiries), and §391.33 (relating to road tests) do not apply to a driver who has been a single-employer
driver (as defined in §390.5 of this subchapter) of a motor carrier for a continuous period which began
before January 1, 1971, as long as he/she continues to be a single-employer driver of that motor
carrier.

Multiple-Employer Driver (391.63)
Multiple-employer driver is a driver, who in any period of seven consecutive days, is employed or used
as a driver by more than one motor carrier. The motor carrier must have on file the driver’s name,social security number, identification number, type, issuing state of his/her motor vehicle operator's
license, medical certificate, road test and certificate, and controlled substance test results, even if thatdriver’s primary employment is with another carrier. The motor carrier must keep this information until
three years after employment of the multiple-employer driver ceases.

Drivers furnished by other Motor Carriers (391.65)

A motor carrier using a driver regularly employed by another motor carrier must have on file a signed
written certificate that includes the driver's name and signature, certification of the driver's full
qualifications, and expiration date of the driver's medical examiner's certificate. There is a specificformat for this certification. See 391.65.

Disqualifying Offenses (391.15)
A driver is disqualified from operating a commercial motor vehicle on public highways, for the following
offenses:








Revocation, suspension, or withdrawal of an operator’s license
Conviction or forfeiture of bond for the following criminal offenses while driving a CMV:
Driving a CMV while under the influence of alcohol.
Driving a CMV while under the influence of a disqualifying drug or other controlled substance.
Leaving the scene of an accident that involves a CMV.
Using a CMV to commit a felony.
Using a CMV to violate an Out-of-Service Order.

Penalties (See Tables under Part 383)
 A first offender is disqualified for one year following conviction or forfeiture.
 For a second offense within three years, a driver is disqualified for three years.

391-4

A Texas Motor Carrier's Guide to Highway Safety

Driver Qualification File Checklist
Name of Driver
CDL Number:

SSN:
State:

Date of Birth:

Class:
Hire Date:

Endorsements:
Termination Date:

The following documents are to be included in a Driver Qualification file for the duration of employment.
Driver-specific application for employment (§391.21);
Original motor vehicle record (MVR) requested from state(s) within 30 days of hire (§391.23);
Road test or road test exception:
Road test form and certificate conducted by your motor carrier (§391.31(g)), orRoad test certificate conducted by another motor carrier within the past 3 years (§391.33(a)(2)), or
Photocopy of a CDL accepted in lieu of road test – not applicable if hired to operate doubles, triples, ortankers. (Note: No subsequent copies of license renewals required.) (§391.33(a)(1));
Background Investigations (§391.23):

Drivers hired on or after October 30, 2004: Safety Performance History data from all former DOT-regulated
employers for the 3 years prior to the application date or a record of a good faith effort. This form must be
maintained in accordance with §391.53 (secured and limited access) and may be in a separate Driver
Investigation History file; and if applicable, any driver rebuttals to the Safety Performance History data andresponses to the rebuttals from the former DOT-regulated employers.
The following documents are to be included in the driver qualification file for three years from the date of execution:
Medical certificate or MVR showing that driver is medically certified (§391.43(g)):
Medical exam certificate, original or a copy, for all non-CDL drivers; orMedical exam certificate, original or a copy, kept for up to 15 days, until the CDL/CLP driver’s MVR can beobtained, showing current medical certificate status; orCurrent MVR showing CDL/CLP driver’s medical certification status.
If applicable, documentation of any variance, exemption, or waiver from the physical qualification standards(§391.51(b)(7);
Verification that a medical examiner was listed on National Registry(for exams conducted after May 20, 2014) (§391.51(b)(9);Annual motor vehicle record (§391.25);
Annual review of driving record (§391.25);
Annual list or certificate of violations from driver (§391.27).
The Driver Qualification file and Driver Investigation History file must be retained for 3 years after a driver leaves youremployment.
The following documents are also required and kept in the Driver Qualification file, but are not applicable to all drivers:Longer Combination Vehicle (LCV) Driver-Training Certificate (§380.401); andEntry-level driver training certificate (§380.509(b)).

Note: This form is provided as a suggested format for ensuring your DQ files are complete. A motor
carrier does not need to have any form at all, as long as required items are in the DQ file.
A Texas Motor Carrier's Guide to Highway Safety

391-5

Multiple-Employer
DriverFile
Checklist
Multiple-Employer
DriverQualification
Qualification File
Checklist
Multiple-Employer Drivers 49 CFR 391.63
If a motor carrier employs a person as a multiple-employer driver (as defined in 49 CFR 390.5),
the motor carrier shall comply with all required parts of 391, except the carrier need not:
1. Require the person to furnish an application for employment (§391.21);
2. Make an inquiry into the person’s driving record during the preceding three years to theappropriate State agency(s) and an investigation of the person’s employment record during
the preceding three years (§391.23);
3. Perform an annual driving record inquiry (§391.25)
4. Perform an annual review of the person’s driving record (§391.25); or
5. Require the person to furnish a list or certificate of violations (§391.27).
However, the interpretation to 49 CFR 391.62 (Question #2 and answer) indicates that the first or
primary employer of a multiple-employer driver must obtain a complete driver qualification file.
Only subsequent employers may claim this exemption.
A Driver Qualification file for a driver meeting the “multiple employer driver” definition andemployed under the rules in §391.63 must include:

Driver Qualification (DQ) File Checklist
Multiple-Employer Driver
Name of Driver
CDL Number:
Date of Birth:

SSN:
State:Class:
Hire Date:

Endorsements:
Termination Date:

Proof of medical certification, as described above (§391.43(g));
Road test form and certificate (§391.31(g)), or photocopy of a CDL or certificate accepted in lieu
of road test (§391.33);
Driver’s Name and Social Security Number; andIdentification number, type, and issuing state of motor vehicle operator’s license.

Drivers Borrowed From Another Motor Carrier
For drivers who meet the criteria set forth in §391.65(a)(1), a motor carrier may accept:
A certificate completed by both the driver and primary employing motor carrier that meets theprescribed format in §391.65(a)(2) (Note: Motor carriers must verify the certificate’s validity via
phone, letter, or in person).
Note: This form is provided as a suggested format for ensuring your DQ files are complete. A motor
carrier does not need to have any form at all, as long as required items are in the DQ file.
Note also: Even though 49 C.F.R. 391.64 allows the carrier limited exemptions from the listed
requirements, the carrier may still require all items necessary for a complete DQ file.
391-6

A Texas Motor Carrier's Guide to Highway SafetySample Employment Application FormAPPLICATION FOR EMPLOYMENTCOMPANYSTREET ADDRESS

CITY, STATE AND ZIP CODE

NAME
(First)(Middle)(Maiden, if any)

DATE OF BIRTH(Last)SOCIAL SEC. NO.

TELEPHONE NUMBERS
EACH ADDRESS FOR THE LAST THREE YEARS (ATTACH SHEET IF MORE SPACE IS NEEDED):

ADDRESSHOW LONG?
(Street)(City)(State)(Zip Code)(Street)(City)(State)(Zip Code)(Street)(City)(State)(Zip Code)

ADDRESSHOW LONG?

ADDRESSHOW LONG?
EXPERIENCE AND QUALIFICATIONS (ATTACH SHEET IF MORE SPACE IS NEEDED):
STATE

DRIVER
LICENSESLICENSE NUMBER

TYPE OF EQUIPMENT(VAN, TANK, FLAT, ETC)ENDORSEMENTS

DATES
FROM

TO

EXPIRATION DATEAPPROXIMATE NUMBER
OF MILES (TOTAL)STRAIGHT TRUCKTRACTOR AND SEMI-TRAILER
TRACTOR-MULTIPLE TRAILERSOTHER

DATES (LAST THREE YEARS)NATURE OF ACCIDENT(LIST MOST RECENT FIRST)(HEAD-ON, REAR END, UPSET, ETC)

TRAFFICCONVICTIONSANDFORFEITURES

ACCIDENTS

DRIVING

CLASS OF EQUIPMENT

CLASS

LOCATIONDATEFATALITIESCHARGE

INJURIESPENALTY

Note: This form is provided as a suggested format for a commercial motor vehicle driver’s application for
employment. A motor carrier may use any format for an application for employment which complies with 391.21.

A Texas Motor Carrier's Guide to Highway Safety391-7

Sample Employment Application Form – Page 2
Application for Employment (Reverse side, or page 2)
ADVERSE LICENSING ACTIONS:

A. Have you ever been denied a license, permit, or privilege to operate a motor vehicle? Y/N
B. Has any license, permit, or privilege to operate a motor vehicle been suspended or revoked? Y/NExplain below(or attach separate sheet if more space is needed):

EMPLOYMENT RECORD (ATTACH SHEET IF MORE SPACE IS NEEDED):
NOTE: USDOT Requires that you list your employment history for at least the last 3 years and your Commercial
Driving Experience for the Past 10 years:

LAST EMPLOYER
NAME:

FROM:

ADDRESS:TO:POSITION HELD:$SALARYSUBJECT TO FMCSRs?

per

SUBJECT TO DOT ALCOHOL AND DRUG TESTING?

REASON FOR LEAVING:SECOND LAST EMPLOYER
NAME:

FROM:

ADDRESS:TO:POSITION HELD:SUBJECT TO FMCSRs?

$

SALARYperSUBJECT TO DOT ALCOHOL AND DRUG TESTING?

REASON FOR LEAVING:
THIRD LAST EMPLOYER
NAME:

FROM:

ADDRESS:TO:POSITION HELD:SUBJECT TO FMCSRs?

SALARY$perSUBJECT TO DOT ALCOHOL AND DRUG TESTING?

REASON FOR LEAVING:APPLICANT MUST COMPLETE OR REVIEW THE ABOVEAPPLICANT’S ORIGINAL SIGNATURE MUST APPEAR BELOWThis certifies that this application was completed by me, and that all entries on it and information in it aretrue and complete to the best of my knowledge.

(Date)

391-8(Applicant’s signature)

A Texas Motor Carrier's Guide to Highway Safety

Safety Performance History Records Request – Page 1
SAFETY PERFORMANCE HISTORY RECORDS REQUESTPART 1:

TO BE COMPLETED BY PROSPECTIVE EMPLOYEE

I, (Print Name)First
Hereby authorize:

M.I.

Last

Previous Employer:

Social Security Number
Email:

Street:Date of Birth

Telephone:

City, State, Zip:

Fax No.:To release and forward the information requested by section 3 of this document concerning my Alcohol and Controlled
Substances Testing records within the previous 3 years from.
(employment application date)To:

Prospective Employer:
Attention:

Telephone:

Street:City, State, Zip:
In compliance with §40.25(g) and 391.23(h), release of this information must be made in a written form that ensuresconfidentiality, such as fax, email, or letter.
Prospective employer’s fax number:
Prospective employer’s email address:
Applicant’s Signature

Date

This information is being requested in compliance with §40.25(g) and 391.23.

PART 2:TO BE COMPLETED BY PREVIOUS EMPLOYER

ACCIDENT HISTORY
The applicant named above was employed by us. Yes
No
Employed asfrom (m/y)

to (m/y)

1. Did he/she drive motor vehicle for you? YesNo
If yes, what type? Straight TruckBus
Cargo Tank
Doubles/Triples
Other (Specify)

Tractor-Semitrailer

2. Reason for leaving your employ: Discharged
Resignation
Lay Off
Military Duty
If there is no safety performance history to report, check here , sign below and return.
ACCIDENTS: Complete the following for any accidents included on your accident register (§390.15(b)) that involved theapplicant in the 3 years prior to the application date shown above, or check D here if there is no accident register data forthis driver.
1.

Date

Location# Injuries# Fatalities

Hazmat Spill

2.
3.
Please provide information concerning any other accidents involving the applicant that were reported to government
agencies or insurers or retained under internal company policies:

Any other remarks:

Signature:
Title:A Texas Motor Carrier's Guide to Highway Safety

Date:

391-9

Safety Performance History Records Request – Page 2
PREVIOUS EMPLOYER – COMPLETE PAGE 2 PART 3
PART 3:

TO BE COMPLETED BY PREVIOUS EMPLOYER
DRUG AND ALCOHOL HISTORY

If driver was not subject to Department of Transportation testing requirements while employed by this employer, pleasecheck here D, fill in the dates of employment fromto, complete bottom of Part 3,
sign, and return.
Driver was subject to Department of Transportation testing requirements fromto.

1. Has this person had an alcohol test with the result of 0.04 or higher alcohol concentration?
YESNO
2. Has this person tested positive or adulterated or substituted a test specimen for controlled substances?
YES
NO
3. Has this person refused to submit to a post-accident, random, reasonable suspicion, or follow-up alcohol orcontrolled substance test?
YESNO
4. Has this person committed other violations of Subpart B of Part 382, or Part 40?
YESNO
5. If this person has violated a DOT drug and alcohol regulation, did this person complete a SAP-prescribedrehabilitation program in your employ, including return-to-duty and follow-up tests? If yes, please send
documentation back with this form.
YESNO
6. For a driver who successfully completed a SAP’s rehabilitation referral and remained in your employ, did thisdriver subsequently have an alcohol test result of 0.04 or greater, a verified positive drug test, or refuse to be tested?
YESNO
In answering these questions, include any required DOT drug or alcohol testing information obtained from prior previous
employers in the previous 3 years prior to the application date shown on page 1.
Name:
Company:
Street:City, State, Zip:

Telephone:Part 3 Completed by (Signature):

PART 4a:

Date:

TO BE COMPLETED BY PROSPECTIVE EMPLOYERThis form was (check one)

Faxed to previous employer

MailedEmailed

By:

Other
Date:

PART 4b:

TO BE COMPLETED BY PROSPECTIVE EMPLOYER

Complete below when information is obtained.
Information received from:
Recorded by:
Date:

Method:

Fax

Mail

Email

Telephone

Other
INSTRUCTIONS TO COMPLETE THE SAFETY PERFORMANCE HISTORY RECORDS REQUESTPAGE 1 PART 1: Prospective Employee•
Complete the information required in this section•
Sign and date•Submit to the Prospective Employer

PAGE 2 PART 3: Previous Employer•
Complete the information required in this section•
Sign and date•
Return to Prospective Employer

PAGE 2 PART 4a: Prospective Employer•
Complete the information•
Send to Previous Employer

PAGE 2 PART 4b: Prospective Employer•
Record receipt of the information•
Retain the form

PAGE 1 PART 2: Previous Employer•
Complete the information required in this section•
Sign and date•Turn form over to complete SIDE 2 SECTION 3

391-10A Texas Motor Carrier's Guide to Highway Safety

Safety Performance History Records Request – Page 3
RECORDS REQUEST FOR
DRIVER/APPLICANT SAFETY PERFORMANCE HISTORYThis request is made by the driver/applicant in compliance with the Department of Transportation regulations.
§391.23(i)(2)

Drivers who have previous Department of Transportation regulated employment history in the preceding
three years, and wish to review previous employer-provided investigative information must submit a written
request to the prospective employer, which may be done at any time, including when applying, or as late as
thirty (30) days after being employed or being notified of denial of employment. The prospective employer
must provide this information to the applicant within five (5) business days of receiving the written request.
If the prospective employer has not yet received the requested information from the previous employer(s),then the five-business-days deadline will begin when the prospective employer receives the requested
safety-performance history information. If the driver has not arranged to pick up or receive the requested
records within thirty (30) days of the prospective employer making them available, the prospective motor
carrier may consider the driver to have waived his/her request to review the records.

PART 1:COMPLETED BY THE DRIVER/APPLICANTTO:

Prospective Employer:
Street/P.O. Box:

FROM:

City, State, Zip:

Telephone #Driver/Applicant:Social Security/I.D. #Street:City, State, Zip:

Telephone #I am submitting this written request to obtain copies of my Department of Transportation Safety Performance History for thepreceding three years. I understand, for records requested from a prospective employer, that I must arrange to pick up or
receive the requested records within thirty (30) days of the records being made available or I have waived my request toreview the records.
This information should be:

sent to me at the above address.
I will arrange to pick up.

Driver/Applicant Signature:

Date:

M

/

D

/

Y

COMPLETED BY THE PROSPECTIVE EMPLOYERPART 2:The information must be provided to the applicant within five (5) business days of receiving the written request. If theprospective employer has not yet received the requested information from the previous employer(s), then the five-businessdays deadline will begin when the prospective employer receives the requested safety performance history information.
Information supplied to:
Name:
Street:City, State, Zip:
Comments:

By:
Signature/person providing information

Telephone #Release Date:

M

/

D

/

Y

COPY 1 PROSPECTIVE EMPLOYER

A Texas Motor Carrier's Guide to Highway Safety

391-11

Texas DPS Application for Copy of Driving Record

391-12A Texas Motor Carrier's Guide to Highway SafetyTexas DPS Application for Copy of Driving Record – Page 2

A Texas Motor Carrier's Guide to Highway Safety

391-13Request for Driving Record (and Release) - other than Texas(Driver’s Name)(Driver’s Operators License Number)(Driver’s Social Security Number)

Dear

:

The above named individual has made application with us for employment as a driver. Applicant has
indicated that the above numbered operator’s license or permit has been issued by your state to applicant,and that it is in good standing.
In accordance with 49 C.F.R. 391.23(a)(1) of the Federal Motor Carrier Safety Regulations, we are required
to make an inquiry into the applicant’s driving record during the preceding 3 years of every state in which
the applicant has held a motor vehicle operator’s license or permit during those 3 years.
Therefore, please certify to us what the individual’s driving record is for the preceding 3 years, or certifythat no such record exists if that be the case.
In the event this letter does not satisfy your requirements for making such inquiries, please send us
instructions and forms of yours as are necessary for us to complete our inquiry into the driving record ofthis applicant.

Respectfully yours,

Signature of individual making this inquiry

Printed name of person making this inquiry

Title of person making this inquiry

Name of Motor Carrier

Phone Number

Mailing Address

FAX Number

City

State

Zip Code

Note: This form is provided as a suggested format for requesting a driving record from a jurisdiction
other than Texas. No format is prescribed, and each jurisdiction may have its own form.

391-14A Texas Motor Carrier's Guide to Highway Safety

Road Test Examination Form
DRIVER’S ROAD TEST EXAMINATION
Driver’s Name

Phone Number

Driver’s Address
City

State

Zip Code

The road test shall be given by the motor carrier or a person designated by the motor carrier. However, a driver who
is a motor carrier must be given the test by another person. The test shall be given by a person who is competent toevaluate and determine whether the person who takes the test has demonstrated that he or she is capable ofoperating the vehicle and associated equipment that the motor carrier intends to assign.
Rating of
Performance

Task (as required by 49 C.F.R. 391.31)
The pre-trip inspection (as required by 49 C.F.R. 392.7)
Coupling and uncoupling of combination units, if the equipment he/she may drive includes
combination units
Placing the commercial motor vehicle in operation
Use of the commercial motor vehicle’s controls and emergency equipment
Operating the commercial motor vehicle in traffic and while passing other vehicles
Turning the commercial motor vehicle
Braking, and slowing the commercial motor vehicle by means other than braking
Backing and parking the commercial motor vehicle
Other, please explain:Type of equipment used in giving the road test:
Date

Examiner’s Signature

Examiner’s Title

Examiner’s Printed Name

If the road test is successfully completed, the person who gave it shall complete a certificate of driver’s road test.
Examiner’s Remarks:
Note: This form is provided as a suggested format for recording a driver’s road test. A motor carrier
may use any format for documenting road tests which complies with 391.31.

A Texas Motor Carrier's Guide to Highway Safety

391-15

Certification of Road Test
Instructions: If a road test is successfully completed (see previous form), the person who gave it shallcomplete a certificate of driver’s road test. The original or a copy must be retained in the employing motor
carrier’s driver qualification file for the person examined. A copy should be given to the person who
was examined.

CERTIFICATION OF ROAD TEST UNDER 49 C.F.R. 391.31
Driver's nameSocial Security No.
Operator's or Chauffeur's License No.

State

Type of power unit
Type of trailer(s)If passenger carrier, type of bus
This is to certify that the above-named driver was given a road test under my supervision on, 20, consisting of approximately

miles of driving.

It is my considered opinion that this driver possesses sufficient driving skills to operate safely the type ofcommercial motor vehicle listed above.

(Signature of examiner)(Title)(Organization and address of examiner)
Note: This form is provided as a suggested format for certifying a driver’s road test. A motor carrier
may use any format for certifying road tests which complies with 391.31.

391-16

A Texas Motor Carrier's Guide to Highway Safety

Motor Vehicle Driver’s Certification of Violations
MOTOR VEHICLE DRIVER’S CERTIFICATION OF VIOLATIONS
Under 49 C.F.R. 391.27
I certify that the following is a true and complete list of traffic violations (other than parking violations) for
which I have been convicted or forfeited bond or collateral during the past 12 months.
Date

OffenseLocation

Type of Vehicle
Operated

If no violations are listed above, I certify that I have not been convicted or forfeited bond or collateral on
account of any violation required to be listed during the past 12 months.

Driver’s Signature

Date of Certification

Motor Carrier’s Name

Motor Carrier’s Address

Reviewed by (Signature)

Reviewed by (Title)

Reviewed by (Printed Name)

Date of Review

Note: This form is provided as a suggested format for a commercial motor vehicle driver’s certificationof violations. A motor carrier may use any format which complies with 49 CFR 391.21.

A Texas Motor Carrier's Guide to Highway Safety

391-17

Annual Review of Driving Record
ANNUAL REVIEW OF DRIVING RECORD
Under 49 C.F.R. 391.25

Driver’s Name (Last, First, M.I.)

Social Security Number

On the dates indicated below, I/we have reviewed the driving record of the above named driverin accordance with 49 C.F.R. 391.25 of the Federal Motor Carrier Safety Regulations. I/weconsidered any evidence that the driver has violated any applicable Federal Motor Carrier Safety
Regulations in this subchapter or Hazardous Materials Regulations (49 CFR chapter I, subchapter
C). I also considered the driver's accident record and any evidence that the driver has violated
laws governing the operation of motor vehicles. I/we gave great weight to violations, such as
speeding, reckless driving, and operating while under the influence of alcohol or drugs, thatindicates that the driver has exhibited a disregard for the safety of the public. Having done theabove I find that:First annual review
the driver meets the minimum requirements for safe driving, or
the driver is disqualified to drive a commercial motor vehicle pursuant to 49 C.F.R. 391.15.

Reviewer’s Signature

Date of Review

Reviewer’s printed name and title

Motor Carrier’s Name

Second annual review
the driver meets the minimum requirements for safe driving, or
the driver is disqualified to drive a commercial motor vehicle pursuant to 49 C.F.R. 391.15.

Reviewer’s Signature

Date of Review

Reviewer’s printed name and title

Motor Carrier’s Name

Third annual review
the driver meets the minimum requirements for safe driving, or
the driver is disqualified to drive a commercial motor vehicle pursuant to 49 C.F.R. 391.15.

Reviewer’s Signature

Date of Review

Reviewer’s printed name and title

Motor Carrier’s Name

Note: This form is provided as a suggested format for documenting the annual review of a driver’s driving
record. A motor carrier may use any format for documenting the annual review which complies with 391.25.

391-18A Texas Motor Carrier's Guide to Highway SafetyMedical Examiner’s Certificate
To obtain the current Medical Examiners Certificate (MEC) or Medical Examiners Report (MER) go to the following link at the FMCSA
website. https://www.fmcsa.dot.gov/medical/driver-medical-requirements/medical-applications-and-forms**This document contains sensitive information and is for official use only. Improper handling of this information could negatively affect individuals. Handle and secure this information appropriately to prevent
inadvertent disclosure by keeping the documents under the control of authorized persons. Properly dispose of this document when no longer required to be maintained by regulatory requirements.**

A Texas Motor Carrier's Guide to Highway Safety

391-19Medical Examination Report Form Page 1
Form MCSA-5875

Expiration Date: 9/30/2019

OMB No. 2126-0006

Public Burden Statement
A Federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of
the Paperwork Reduction Act unless that collection of information displays a current valid OMB Control Number. The OMB Control Number for this information collection is 2126-0006. Public reporting for this collectionof information is estimated to be approximately 25 minutes per response, including the time for reviewing instructions, gathering the data needed, and completing and reviewing the collection of information. All
responses to this collection of information are mandatory. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to:
Information Collection Clearance Officer, Federal Motor Carrier Safety Administration, MC-RRA, 1200 New Jersey Avenue, SE, Washington, D.C. 20590.

U.S. Department of Transportation
Federal Motor Carrier
Safety Administration

Medical Examination Report Form(for Commercial Driver Medical Certification)

MEDICAL RECORD #(or sticker)

SECTION 1. Driver Information (to be filled out by the driver)PERSONAL INFORMATION
Last Name:
Street Address:

First Name:

Middle Initial:
City:

Driver's License Number:
E-mail (optional):

Age:

Date of Birth:State/Province:

Zip Code:

Phone:

Issuing State/Province:

CLP/CDL Applicant/Holder*:Gender:
Yes

M

F

No

Driver ID Verified By**:
Has your USDOT/FMCSA medical certificate ever been denied or issued for less than 2 years?
*CLP/CDL Applicant/Holder: See instructions for definitions.

Yes

No

Not Sure**Driver ID Verified By: Record what type of photo ID was used to verify the identity of the driver, e.g., CDL, driver's license, passport.

DRIVER HEALTH HISTORY
Have you ever had surgery? If "yes," please list and explain below.

Yes

No

Not Sure

Are you currently taking medications (prescription, over-the-counter, herbal remedies, diet supplements)?
If "yes," please describe below.

Yes

No

Not Sure(Attach additional sheets if necessary)**This document contains sensitive information and is for official use only. Improper handling of this information could negatively affect individuals. Handle and secure thisinformation appropriately to prevent inadvertent disclosure by keeping the documents under the control of authorized persons. Properly dispose of this document when
no longer required to be maintained by regulatory requirements.**

391-20A Texas Motor Carrier's Guide to Highway SafetyMedical Examination Report Form Page 2
OMB No. 2126-0006

Form MCSA-5875

Last Name:DOB:First Name:

Expiration Date: 9/30/2019

Exam Date:

DRIVER HEALTH HISTORY (continued)
Do you have or have you ever had:

Not
Yes No Sure

1. Head/brain injuries or illnesses (e.g., concussion)

Not
Yes No Sure

2. Seizures, epilepsy

16. Dizziness, headaches, numbness, tingling, or memoryloss

3. Eye problems (except glasses or contacts)

17. Unexplained weight loss

4. Ear and/or hearing problems

18. Stroke, mini-stroke (TIA), paralysis, or weakness

5. Heart disease, heart attack, bypass, or other heart
problems

20. Neck or back problems

19. Missing or limited use of arm, hand, finger, leg, foot, toe

6. Pacemaker, stents, implantable devices, or other heartprocedures

21. Bone, muscle, joint, or nerve problems

7. High blood pressure

23. Cancer

8. High cholesterol

24. Chronic (long-term) infection or other chronic diseases

9. Chronic (long-term) cough, shortness of breath, or otherbreathing problems

25. Sleep disorders, pauses in breathing while asleep,
daytime sleepiness, loud snoring

10. Lung disease (e.g., asthma)

26. Have you ever had a sleep test (e.g., sleep apnea)?

11. Kidney problems, kidney stones, or pain/problems withurination

27. Have you ever spent a night in the hospital?

12. Stomach, liver, or digestive problems
13. Diabetes or blood sugar problems
Insulin used
14. Anxiety, depression, nervousness, other mental healthproblems
15. Fainting or passing out

22. Blood clots or bleeding problems

28. Have you ever had a broken bone?
29. Have you ever used or do you now use tobacco?
30. Do you currently drink alcohol?
31. Have you used an illegal substance within the past two
years?
32. Have you ever failed a drug test or been dependent on
an illegal substance?

Other health condition(s) not described above:

Yes

No

Not Sure

Did you answer "yes" to any of questions 1-32? If so, please comment further on those health conditions below.

Yes

No

Not Sure(Attach additional sheets if necessary)
CMV DRIVER'S SIGNATURE
I certify that the above information is accurate and complete. I understand that inaccurate, false or missing information may invalidate the examinationand my Medical Examiner's Certificate, that submission of fraudulent or intentionally false information is a violation of 49 CFR 390.35, and that submissionof fraudulent or intentionally false information may subject me to civil or criminal penalties under 49 CFR 390.37 and 49 CFR 386 Appendices A and B.
Driver's Signature:

Date:

SECTION 2. Examination Report (to be filled out by the medical examiner)
DRIVER HEALTH HISTORY REVIEW
Review and discuss pertinent driver answers and any available medical records. Comment on the driver's responses to the "health history" questions that may affect thedriver's safe operation of a commercial motor vehicle (CMV).

(Attach additional sheets if necessary)
A Texas Motor Carrier's Guide to Highway Safety391-21

Medical Examination Report Form Page 3

OMB No. 2126-0006

Form MCSA-5875

Last Name:First Name:

Expiration Date: 9/30/2019

Exam Date:DOB:TESTING
Pulse rate:

Pulse rhythm regular:

Yes

Blood Pressure

Systolic

Diastolic

Height:No

feetinches Weight:

Urinalysis

Sitting

Sp. Gr.

poundsProtein

Blood

Sugar

Urinalysis is required.
Numerical readings
must be recorded.

Second reading(optional)

Protein, blood, or sugar in the urine may be an indication for further testing torule out any underlying medical problem.

Other testing if indicatedVisionHearingStandard is at least 20/40 acuity (Snellen) in each eye with or without correction. At Standard: Must first perceive whispered voice at not less than 5 feet OR average
least 70° field of vision in horizontal meridian measured in each eye. The use of cor- hearing loss of less than or equal to 40 dB, in better ear (with or without hearing aid).
rective lenses should be noted on the Medical Examiner's Certificate.
Right Ear
Left Ear
Neither
AcuityUncorrected Corrected Horizontal Field of Vision Check if hearing aid used for test:
Right Ear Left Ear
Whisper Test Results
Right Eye:
20/
20/
Right Eye:degreesRecord distance (in feet) from driver at which a forced
20/
20/
Left Eye:degrees whispered voice can first be heard
Left Eye:
Both Eyes:

20/

20/

Yes No OR

Applicant can recognize and distinguish among traffic control
signals and devices showing red, green, and amber colors

Audiometric Test Results
Right Ear

Left Ear

Monocular vision

500 Hz500 Hz1000 Hz2000 Hz

1000 Hz2000 Hz

Referred to ophthalmologist or optometrist?
Received documentation from ophthalmologist or optometrist?

Average (right):

Average (left):

PHYSICAL EXAMINATION
The presence of a certain condition may not necessarily disqualify a driver, particularly if the condition is controlled adequately, is not likely to worsen, oris readily amenable to treatment. Even if a condition does not disqualify a driver, the Medical Examiner may consider deferring the driver temporarily.
Also, the driver should be advised to take the necessary steps to correct the condition as soon as possible, particularly if neglecting the condition could
result in a more serious illness that might affect driving.
Check the body systems for abnormalities.
Body System
1. General

Normal Abnormal

Body System
8. Abdomen

Normal Abnormal

2. Skin9. Genito-urinary system including hernias

3. Eyes

10. Back/Spine

4. Ears

11. Extremities/joints

5. Mouth/throat

12. Neurological system including reflexes

6. Cardiovascular

13. Gait

7. Lungs/chest

14. Vascular system

Discuss any abnormal answers in detail in the space below and indicate whether it would affect the driver's ability to operate a CMV.
Enter applicable item number before each comment.

(Attach additional sheets if necessary)
391-22A Texas Motor Carrier's Guide to Highway SafetyMedical Examination Report Form Page 4
OMB No. 2126-0006

Form MCSA-5875

Last Name:DOB:First Name:

Expiration Date: 9/30/2019

Exam Date:

Please complete only one of the following (Federal or State) Medical Examiner Determination sections:
MEDICAL EXAMINER DETERMINATION (Federal)
Use this section for examinations performed in accordance with the Federal Motor Carrier Safety Regulations (49 CFR 391.41-391.49):
Does not meet standards (specify reason):
Meets standards in 49 CFR 391.41; qualifies for 2-year certificate
Meets standards, but periodic monitoring required (specify reason):Driver qualified for:3 months

Wearing corrective lenses

6 months

1 yearother (specify):

Wearing hearing aid

Accompanied by a waiver/exemption (specify type):
Qualified by operation of 49 CFR 391.64 (Federal)
Accompanied by a Skill Performance Evaluation (SPE) Certificate
Driving within an exempt intracity zone (see 49 CFR 391.62) (Federal)

Determination pending (specify reason):
Return to medical exam office for follow-up on (must be 45 days or less):
Medical Examination Report amended (specify reason):(if amended) Medical Examiner's Signature:

Date:

Incomplete examination (specify reason):If the driver meets the standards outlined in 49 CFR 391.41, then complete a Medical Examiner's Certificate as stated in 49 CFR 391.43(h), as appropriate.
I have performed this evaluation for certification. I have personally reviewed all available records and recorded information pertaining to this evaluation,
and attest that to the best of my knowledge, I believe it to be true and correct.
Medical Examiner's Signature:
Medical Examiner's Name (please print or type):
Medical Examiner's Address:

City:

Medical Examiner's Telephone Number:

Date Certificate Signed:

State:

Zip Code:

Medical Examiner's State License, Certificate, or Registration Number:
MD

DO

Physician Assistant

Chiropractor

Issuing State:

Advanced Practice Nurse

Other Practitioner (specify):
National Registry Number:

A Texas Motor Carrier's Guide to Highway Safety

Medical Examiner's Certificate Expiration Date:391-23

Medical Examination Report Form Page 5

OMB No. 2126-0006

Form MCSA-5875

Last Name:DOB:First Name:

Expiration Date: 9/30/2019

Exam Date:

MEDICAL EXAMINER DETERMINATION (State)
Use this section for examinations performed in accordance with the Federal Motor Carrier Safety Regulations (49 CFR 391.41-391.49) with any applicable Statevariances (which will only be valid for intrastate operations):
Does not meet standards in 49 CFR 391.41 with any applicable State variances (specify reason):
Meets standards in 49 CFR 391.41 with any applicable State variances
Meets standards, but periodic monitoring required (specify reason):Driver qualified for:3 months

Wearing corrective lenses

6 months

Wearing hearing aid

1 yearother (specify):

Accompanied by a waiver/exemption (specify type):

Accompanied by a Skill Performance Evaluation (SPE) Certificate

Grandfathered from State requirements (State)

If the driver meets the standards outlined in 49 CFR 391.41, with applicable State variances, then complete a Medical Examiner's Certificate, as appropriate.
I have performed this evaluation for certification. I have personally reviewed all available records and recorded information pertaining to this evaluation,
and attest that to the best of my knowledge, I believe it to be true and correct.
Medical Examiner's Signature:
Medical Examiner's Name (please print or type):
Medical Examiner's Address:

City:

State:

Medical Examiner's Telephone Number:

Date Certificate Signed:

Zip Code:

Medical Examiner's State License, Certificate, or Registration Number:
MD

DO

Physician Assistant

Chiropractor

Issuing State:

Advanced Practice Nurse

Other Practitioner (specify):
National Registry Number:

391-24

Medical Examiner's Certificate Expiration Date:

A Texas Motor Carrier's Guide to Highway Safety

Instructions MCSA-5875

Instructions for Completing the Medical Examination Report Form (MCSA-5875)
I. Step-By-Step Instructions
Driver:Section 1: Driver information···

Personal Information: Please complete this section using your name as written on your driver's license, yourcurrent address and phone number, your date of birth, age, gender, driver's license number and issuing state.
o

CLP/CDL Applicant/Holder: Check "yes" if you are a commercial learner's permit (CLP) or commercial driver's license (CDL) holder, or are applying for a CLP or CDL. CDL means a license
issued by a State or the District of Columbia which authorizes the individual to operate a class of acommercial motor vehicle (CMV). A CMV that requires a CDL is one that: (1) has a gross combination weight rating or gross combination weight of 26,001 pounds or more inclusive of a towed unit
with a gross vehicle weight rating (GVWR) or gross vehicle weight (GVW) of more than 10,000
pounds; or (2) has a GVWR or GVW of 26,001 pounds or more; or (3) is designed to transport 16 ormore passengers, including the driver; or (4) is used to transport either hazardous materials requiringhazardous materials placards on the vehicle or any quantity of a select agent or toxin.

oDriver ID Verified By: The Medical Examiner/staff completes this item and notes the type of photo ID
used to verify the driver's identity such as, commercial driver's license, driver's license, or passport, etc.

oQuestion: Has your USDOT/FMCSA medical certificate ever been denied or issued for less than
two years? Please check the correct box “yes” or “no” and if you aren't sure check the “not sure” box.

Driver Health History:oHave you ever had surgery: Please check “yes” if you have ever had surgery and provide a written
explanation of the details (type of surgery, date of surgery, etc.)o

Are you currently taking medications (prescription, over-the-counter, herbal remedies, dietsupplements): Please check “yes” if you are taking any diet supplements, herbal remedies, orprescription or over the counter medications. In the box below the question, indicate the name of the
medication and the dosage.

o#1-32: Please complete this section by checking the “yes” box to indicate that you have, or have ever had,the health condition listed or the “No” box if you have not. Check the “not sure” box if you are unsure.

oOther Health Conditions not described above: If you have, or have had, any other health conditions not listed in the section above, check “Yes” and in the box provided and list those condition(s).

oAny yes answers to questions #1-32 above: If you have answered “yes” to any of the questions in
the Driver Health History section above, please explain your answers further in the box below thequestion. For example, if you answered “yes” to question #5 regarding heart disease, heart attack,bypass, or other heart problem, indicate which type of heart condition. If you checked “yes” to question #23 regarding cancer, indicate the type of cancer. Please add any information that will be helpful
to the Medical Examiner.

CMV Driver Signature and Date: Please read the certification statement, sign and date it, indicatingthat the information you provided in Section 1 is accurate and complete.

A Texas Motor Carrier's Guide to Highway Safety391-25

Instructions MCSA-5875

Medical Examiner:
Section 2: Examination Report·

Driver Health History Review: Review answers provided by the driver in the driver health history
section and discuss any “yes” and “not sure” responses. In addition, be sure to compare the medication
list to the health history responses ensuring that the medication list matches the medical conditions
noted. Explore with the driver any answers that seem unclear. Record any information that the driveromitted. As the Medical Examiner conducting the driver's physical examination you are required tocomplete the entire medical examination even if you detect a medical condition that you consider
disqualifying, such as deafness. Medical Examiners are expected to determine the driver's physicalqualification for operating a commercial vehicle safely. Thus, if you find a disqualifying condition forwhich a driver may receive a Federal Motor Carrier Safety Administration medical exemption, pleaserecord that on the driver's Medical Examiner's Certificate, Form MCSA-5876, as well as on the Medical
Examination Report Form, MCSA-5875.
··

Testing:oPulse rate and rhythm, height, and weight: record these as indicated on the form.

oBlood Pressure: record the blood pressure (systolic and diastolic) of the driver being examined. A
second reading is optional and should be recorded if found to be necessary.

oUrinalysis: record the numerical readings for the specific gravity, protein, blood and sugar.

oVision: The current vision standard is provided on the form. When other than the Snellen chart isused, give test results in Snellen-comparable values. When recording distance vision, use 20 feet as
normal. Record the vision acuity results and indicate if the driver can recognize and distinguishamong traffic control signals and devices showing red, green, and amber colors; has monocularvision; has been referred to an ophthalmologist or optometrist; and if documentation has been
received from an ophthalmologist or optometrist.

oHearing: The current hearing standard is provided on the form. Hearing can be tested using either awhisper test or audiometric test. Record the test results in the corresponding section for the test used.

Physical Examination: Check the body systems for abnormalities and indicate normal or abnormal foreach body system listed. Discuss any abnormal answers in detail in the space provided and indicate
whether it would affect the driver's ability to safely operate a commercial motor vehicle.

In this next section, you will be completing either the Federal or State determination, not both.
·

Medical Examiner Determination (Federal): Use this section for examinations performed inaccordance with the FMCSRs (49 CFR 391.41-391.49). Complete the medical examiner determination
section completely. When determining a driver's physical qualification, please note that English language
proficiency (49 CFR part 391.11: General qualifications of drivers) is not factored into that
determination.
o Does not meet standards: Select this option when a driver is determined to be not qualified andprovide an explanation of why the driver does not meet the standards in 49 CFR 391.41.
oMeets standards in 49 CFR 391.41; qualifies for 2-year certification: Select this option when adriver is determined to be qualified and will be issued a 2-year Medical Examiner's Certificate.

391-26

A Texas Motor Carrier's Guide to Highway Safety

Instructions MCSA-5875

oMeets standards, but periodic monitoring is required: Select this option when a driver is determined to be qualified but needs periodic monitoring and provide an explanation of why periodic
monitoring is required. Select the corresponding time frame that the driver is qualified and if selecting other, specify the time frame.
·oDetermination pending: Select this option when more information is needed to make a qualification
decision and specify a date, on or before the 45 day expiration date, for the driver to return to the
medical exam office for follow-up. This will allow for a delay of the qualification decision for as
many as 45 days. If the disposition of the pending examination is not updated via the National Registry on or before the 45 day expiration date, FMCSA will notify the examining medical examiner andthe driver in writing that the examination is no longer valid and that the driver is required to be reexamined.
··

Determination that driver meets standards: Select all categories that apply to the driver's
certification (e.g., wearing corrective lenses, accompanied by a waiver/exemption, driving
within an exempt intracity zone, etc.).

MER amended: A Medical Examination Report Form (MER), MCSA-5875, may only beamended while in determination pending status for situations where new information (e.g., test
results, etc.) has been received or there has been a change in the driver's medical status since theinitial examination, but prior to a final qualification determination. Select this option when a Medical Examination Report Form, MCSA-5875, is being amended; provide the reason for the amendment, sign and date. In addition, initial and date any changes made on the Medical Examination
Report Form, MCSA-5875. A Medical Examination Report Form, MCSA-5875, cannot be
amended after an examination has been in determination pending status for more than 45 days orafter a final qualification determination has been made. The driver is required to obtain a new physical examination and a new Medical Examination Report Form, MCSA-5875, should be completed.

oIncomplete examination: Select this when the physical examination is not completed for any
reason (e.g., driver decides they do not want to continue with the examination and leaves) otherthan situations outlined under determination pending.

oMedical Examiner information, signature and date: Provide your name, address, phone number,
occupation, license, certificate, or registration number and issuing state, national registry number,signature and date.

oMedical Examiner's Certificate Expiration Date: Enter the date the driver's Medical Examiner's
Certificate (MEC) expires.

Medical Examiner Determination (State): Use this section for examinations performed in accordancewith the FMCSRs (49 CFR 391.41-391.49) with any applicable State variances (which will only be valid
for intrastate operations). Complete the medical examiner determination section completely.
oDoes not meet standards in 49 CFR 391.41 with any applicable State variances: Select thisoption when a driver is determined to be not qualified and provide an explanation of why the driver
does not meet the standards in 49 CFR 391.41 with any applicable State variances.

o

Meets standards in 49 CFR 391.41 with any applicable State variances: Select this option whena driver is determined to be qualified and will be issued a 2-year Medical Examiner's Certificate.

oMeets standards, but periodic monitoring is required: Select this option when a driver is determined to be qualified but needs periodic monitoring and provide an explanation of why periodic
monitoring is required. Select the corresponding time frame that the driver is qualified and if selecting other, specify the time frame.
·

Determination that driver meets standards: Select all categories that apply to the driver's
certification (e.g., wearing corrective lenses, accompanied by a waiver/exemption, etc.).

A Texas Motor Carrier's Guide to Highway Safety391-27

Instructions MCSA-5875

oMedical Examiner information, signature and date: Provide your name, address, phone number,
occupation, license, certificate, or registration number and issuing state, national registry number,signature and date.

oMedical Examiner's Certificate Expiration Date: Enter the date the driver's Medical Examiner's
Certificate (MEC) expires.

II. If updating an existing exam, you must resubmit the new exam results, via the Medical Examination
Results Form, MCSA-5850, to the National Registry, and the most recent dated exam will takeprecedence.
III. To obtain additional information regarding this form go to the Medical Program's page on the Federal
Motor Carrier Safety Administration's website at http://www.fmcsa.dot.gov/regulations/medical.

391-28A Texas Motor Carrier's Guide to Highway SafetyPart 392 - Driving of Motor Vehicles
Illness or Fatigue (392.3)
No driver is permitted to operate a motor vehicle when his/her ability and/or alertness is impaired by
fatigue, illness, or any other cause that makes it unsafe to begin (or continue) to drive the vehicle.

Drugs (392.4)
No driver may be on duty and possess, be under the influence of, or use

Any Schedule I drug
Any amphetamine or formulation of an amphetamine (including pep pills and bennies)
Narcotics or derivatives
Any other substance that makes driving unsafe.

Alcohol (392.5)
A driver is forbidden to consume or be under the influence of alcohol within four hours of going on duty,
while on duty, or while driving. A driver is forbidden to possess an alcoholic beverage while on duty,
unless it is a manifested part of the shipment. A driver is forbidden to have any measured alcohol
concentration or detected presence of alcohol, while on duty, or operating, or in physical control of acommercial motor vehicle.

Safe Loading (392.9)
No one may drive or require anyone to drive a CMV unless the cargo is properly loaded and secured.

Railroad Crossing/Stopping (392.10 & 392.11)
Motor vehicles transporting hazardous materials, and most buses transporting passengers, areforbidden to cross railroad tracks without first stopping and looking both ways. Additionally, the driver
must not shift gears while crossing the track. Other CMVs must slow down.

Seat Belts (392.16)
Drivers - A CMV which has a seat belt assembly installed at the driver's seat shall not be driven unlessthe driver has properly restrained himself/herself with the seat belt assembly.
Passengers – No driver shall operate or motor carrier allow or permit a driver to operate a property
carrying commercial motor vehicle, that has seat belt assemblies installed at the seats for otheroccupants of the vehicle unless all other occupants are properly restrained by such seat belt
assemblies. Passengers on a bus are not required.

Emergency Signals For Stopped Vehicles (392.22)

A vehicle stopped upon a highway or shoulder must activate the vehicle's hazard warning flashers
at once. The driver must leave the flashers on until warning devices are activated. The flashers mustagain be used while the warning devices are being picked up before the vehicle moves on.
The warning devices must be placed as follows (except where special rules apply):
1. One warning device must be placed on the traffic side of the vehicle, within ten feet, in the
direction of approaching traffic.
2. A second device must be placed facing approaching traffic approximately 100 feet away in the

A Texas Motor Carrier's Guide to Highway Safety

392-1

center of the lane or shoulder where the vehicle is stopped.
3. The third device must be placed about 100 feet away from the stopped vehicle, in the direction
away from approaching traffic.

Radar Detectors (392.71)

The possession or use of radar detectors is prohibited.

Registration and Operating Authority (392.9a)
Three concepts are easily and frequently confused: Vehicle Registration
 Motor Carrier Registration
 Motor Carrier Operating Authority

Vehicle Registration
In order to be operated on public highways, all motor vehicles, including trailers, must be registeredannually and pay the applicable road usage taxes. Generally, the owner must register the vehicle in thejurisdiction where the owner resides or has its principal place of business, or in the jurisdiction wherethe vehicle is primarily used (TRC 502.002 and 502.0079). This registration involves issuance of
license plates and title certificates. Recently, the state and federal government have begun requiringthat registering commercial motor vehicles will require obtaining and furnishing a USDOT Number (seeMotor Carrier Registration).

Motor Carrier Registration – Interstate
Motor carriers and others must register with the United States Department of Transportation, Federal
Motor Carrier Safety Administration, and obtain a USDOT number under many circumstances. It isnecessary that a USDOT number be obtained even if you are not a motor carrier, but you own acommercial motor vehicle or an intermodal container that is transported by others. It has also
become necessary in many states, including Texas, to obtain a USDOT number before operating
intrastate. A USDOT number request/application can be obtained online for a fee. A $300 registration
fee will be required for a private and exempt for-hire motor carriers, cargo tank facilities, and intermodal
equipment providers (IEPs). The fee schedule can be found in the Federal Motor Carrier Safety
Regulations under Part 360.3(f). The MCS-150 will be replaced by the Form MCSA-1. Regulations forstarting the application process can be found under Part 365.105.
Form MCSA-1 is available at http://www.fmcsa.dot.gov/urs.

Motor Carrier Operating Authority – Interstate
The FMCSA will use the USDOT number as a unique identifier for motor carriers, brokers and freight
forwarders subject to its regulations. The Unified Registration System (URS) will discontinue theissuance of MC, MX, and FF numbers. MAP-21 amended 49 U.S.C. 13901 to require distinctive
USDOT numbers for each type of authority issued. For example, an entity applying for both broker andmotor carrier authority will receive a different USDOT number for each type of authority. This provisionalso requires that the USDOT number include an “indicator” of the type of authority issued. The
FMCSA will stipulate the requirement in a separate rulemaking policy. To get additional information on
URS, go to https://www.fmcsa.dot.gov/registration/unified-registration-system.

Motor Carrier Registration – Intrastate
Any person or entity who directs the operation of certain types of commercial motor vehicles
intrastate in Texas must register and obtain a state number. Registration is with the Texas
Department of Motor Vehicles (TXDMV), and the state number is called a TXDMV number.

392-2

A Texas Motor Carrier's Guide to Highway Safety

The following types of operations are exempt under TRC 643.002 from intrastate motor carrier
registration:(1) motor carrier operations exempt from registration by the Unified Carrier Registration Act of2005 (49 U.S.C. Section 14504a) or a motor vehicle registered under the single stateregistration system established under 49 U.S.C. Section 14504(c) when operating exclusively ininterstate or international commerce;(2) a motor vehicle registered as a cotton vehicle under Section 504.505;(3) a motor vehicle the department by rule exempts because the vehicle is subject to comparable
registration and a comparable safety program administered by another governmental entity;(4) a motor vehicle used to transport passengers operated by an entity whose primary function is
not the transportation of passengers, such as a vehicle operated by a hotel, day-care center,public or private school, nursing home, or similar organization;(5) a vehicle operating under a private carrier permit issued under Chapter 42, Alcoholic
Beverage Code;(6) a vehicle operated by a governmental entity; or(7) a tow truck, as defined by Section 2308.002, Occupations Code.

Motor Carrier Operating Authority – Intrastate
In addition to registering with TXDMV, certain types of commercial motor vehicle operations mustobtain operating authority. The motor carrier must pay registration fees and provide TXDMV with
proof of insurance (normally the insurance company will contact TXDMV directly with proof of
insurance).
Under federal law, you may be exempted from renewing your intrastate operating authority if you
participate in the Unified Carrier Registration program (UCR, see below), but this does not exempt
you from the initial registration. If you do not participate in UCR, you must renew your intrastate
operating authority periodically.
Beginning in September 2009, state law required a USDOT number to apply for, renew or reinstate
intrastate operating authority. If you are not conducting any interstate commerce, you should apply as“intrastate only” in order to be classified and have your compliance history evaluated properly.
Who should register for Intrastate Operating Authority?
Transportation Code, Chapter 643, provides that a motor carrier may not operate a CMV as defined by
Sec 548.001, or transport household goods in a vehicle regardless of the size for compensation, on aroad or highway of this state without first registering their operations with the Texas Department ofMotor Vehicles (TXDMV), Motor Carrier Division at www.txdmv.gov or 1-888-368-4689.
All for-hire transporters of household goods are required to register their operations with Texas
Department of Motor Vehicles (TXDMV), Motor Carrier Division, regardless of the size of equipment
such carriers operate. Household goods carriers have different requirements than other types of motor
carriers.
Application forms can be found on the TXDMV website at: http://www.txdmv.gov/forms-carriers/
What is a motor carrier?
Interstate definition for insurance purposes (387.5) Motor carrier means a for-hire motor carrier or a
private motor carrier. The term includes, but is not limited to, a motor carrier's agent, officer, or
representative; an employee responsible for hiring, supervising, training, assigning, or dispatching adriver; or an employee concerned with the installation, inspection, and maintenance of motor vehicle
equipment and/or accessories.

A Texas Motor Carrier's Guide to Highway Safety392-3

Texas definition for registration and insurance purposes (TRC 643.001(6)) “Motor carrier” means an
individual, association, corporation, or other legal entity that controls, operates, or directs theoperation of one or more vehicles that transport persons or cargo over a road or highway in this state.
In Texas, a CMV includes:
 any motor vehicle or combination of vehicles with a gross weight or gross weight rating in excess
of 26,000 pounds, which is designed or used for the transportation of cargo in furtherance of any
commercial enterprise all tow trucks (a tow truck is a motor vehicle including a wrecker equipped with a mechanicaldevice, or used in combination with a mechanical device used to tow, winch, or otherwise moveanother vehicle), regardless of the gross weight rating of the tow truck
 any vehicle, including buses, designed to transport more than 15 passengers, including the driver any vehicle used in the transportation of hazardous materials in a quantity requiring placards
under the regulations issued under the Federal Hazardous Materials Transportation Act (Title 49,
United States Code, App. §§1801-1813); and a CMV, as defined by 49 C.F.R. §390.5, that is owned or controlled by a person or entity that is
domiciled in or a citizen of a country other than the United States.
For motor carrier registration purposes, a CMV DOES NOT include: a farm vehicle, as defined by 43 TAC, Section 18.2, with a gross weight, and gross weightrating of less than 48,000 pounds
 cotton vehicles registered in accordance with Transportation Code, §502.277
 a vehicle registered with the Texas Railroad Commission pursuant to Texas Natural
Resources Code, §113.131 and §116.072
 a vehicle transporting liquor under a private carrier permit issued in accordance with the
Texas Alcoholic Beverage Code, Chapter 42
 a motor vehicle used to transport passengers operated by an entity whose primary function is not
the transportation of passengers, such as a vehicle operated by a hotel, day-care center, public
or private school, nursing home, or similar organization
 a motor vehicle operating exclusively in interstate or international commerce and registeredunder the Unified Carrier Registration (UCR) system a vehicle operated by a government entity.
 a tow truck as defined by section 2308.002, Occupations Code.

Unified Carrier Registration

Interstate motor carriers, whether for-hire or private, are now required to obtain Unified Carrier
Registration in order to have authority to operate interstate. Interstate motor carriers who also
conduct intrastate motor carrier operations in Texas will be required to comply with the initial TXDMV
registration and operating authority requirements. However, if they maintain good standing with
USDOT and UCR, they no longer need to renew TXDMV registration and operating authority – UCR
will, in those circumstances, automatically grant intrastate operating authority in Texas.

Intrastate Operating Authority Out-of-Service Review (37 TAC 4.18)

A motor carrier may request a review of the out-of-service order within 10 days of the issuance of theout-of-service order. A request for a review does not stay the out-of-service order.
A request for an out-of-service review must be made in writing and forwarded to the manager of the
Department’s Motor Carrier Bureau. A request for review must contain a concise statement of theissues to be contested at the review. If requested, a review will be scheduled and conducted by the
manager of the Motor Carrier Bureau or the director's designee within 10 days of the issuance of theout-of-service order. A request for review should be addressed to the Texas Department of Public
392-4

A Texas Motor Carrier's Guide to Highway Safety

Safety, Motor Carrier Bureau, P.O. Box 4087, Austin, Texas 78773-0521 or may be sent by facsimiletransmission to 512-424-5712 or via electronic mail at: MotorCarrierBureau@dps.texas.gov. The
Department may conduct the review by telephone conference call.

Administrative Action by TXDMV (37 TAC 4.19)
The director or the director's designee will determine whether the Department will request that
TXDMV revoke a registration it has issued based upon the Department's compliance review or safety
audit. The director or the director's designee will determine whether the Department will request that
TXDMV take administrative action against a carrier required to register with TXDMV under Chapter
643 of the Texas Transportation Code.
This determination may be based upon the following:
 an unsatisfactory safety rating under Title 49, Code of Federal Regulations, Part 385;
 multiple violations of Texas Transportation Code, Chapter 644, a rule adopted under Texas
Transportation Code, Chapter 644, or Texas Transportation Code, Subtitle C (Relating to Rules of
the Road), and/or
 failure to properly register as a motor carrier with TXDMV as required in Texas Transportation
Code §643.
Once the determination has been made the director or the director's designee will forward a letter tothe executive director of TXDMV requesting administrative action against the motor carrier.
Any administrative action initiated by TXDMV pursuant to this section shall be administered in themanner specified by TXDMV rules.

New Entrant Background Information (Part 385, Subpart D, Sections 385.301 - 385.337)
Although this does deal with authority to operate a commercial motor vehicle, the rules are located in Part
385. Therefore, please refer to that Part for more information about this program.

A Texas Motor Carrier's Guide to Highway Safety

392-5

Instructions for Texas Intrastate
Operating Authority Application
Incomplete applications will NOT be processed.
Definitions:
AN = Assumed NameMCCS = Motor Carrier Credentialing System
DBA = Doing Business As
MCD = Motor Carrier DivisionDL# = Driver License Number
SSN = Social Security Number
FEIN = Federal Employer Identification Number
TX Tax# = Texas Comptroller's Taxpayer Number
ID# = State-issued Identification Certificate Number
UCR = Unified Carrier Registration
IRP = International Registration Plan
USDOT# = United States Department of Transportation Number
LTC# = License to Carry
Section 1:
A. Name of applicant (and DBA, if applicable) applying for Texas Intrastate Passenger Carrier Operating Authority;
B. Physical address and mailing address;
C. Business and cell numbers, and applicant's email address (Email address must belong to the business.);
D. Applicant's Business Type: (Proof of identification required.)
AN Certificate - Supporting documents, such as an AN filing in county of operation, must be submitted with application.
Sole Proprietor - Required Information: SSN
1. You must provide one of the following forms of identification:a. Valid DL# issued by a state or territory of the United States.
b. Valid ID# issued by a state or territory of the United States; orc. Valid LTC# issued by the Texas Department of Public Safety under Government Code, Chapter 411, Subchapter H.
2. AN Certificate - Supporting documents, such as an AN filing in county of operation, must be submitted withapplication.
Corporation, Limited Liability Company, Limited Partnership, or Professional Association - Required Information: TX
Tax# and/or FEIN; General Partnership - Required Information: FEIN;
E. List active company officers by name and title;
F. Provide the requested information regarding a drug testing consortium; andG. Enter your USDOT# and indicate if you are registered under UCR. If you are UCR registered, then your certificate may be
converted to a non-expiring UCR Intrastate certificate. If converted, the certificate will not expire while the carrier
maintains UCR registration, maintains required proof of insurance and does not operate as an intrastate Household Goods
Carrier, Non Charter Bus Carrier, Waste Hauler or Recyclable Materials Carrier.
Section 2:
A. Mark the required insurance amount(s) for your type of operation(s). Contact your insurance company to request submissionof the appropriate filings through MCCS. Note: Once a motor carrier is registered, the failure to maintain proof of insurance
on file with TxDMV may subject the motor carrier to administrative penalties and/or sanctions, up to and including
revocation of the certificate; andB. If you are a Texas-domiciled motor carrier that has an agent other than itself or if you are a motor carrier domiciled outside of
Texas, you must provide the name, Texas physical address (P.O. Box cannot be used), and phone number of the legal agent
for service of process. The agent must be a Texas resident, a domestic corporation, or a foreign corporation authorized
to transact business in Texas.
Section 3:
A. Indicate your method of payment.
B. Calculate all applicable fees:
1. $100 for application filing fee;
2. $100 liability insurance filing fee; and3. Total Vehicle Fees (calculated from Equipment List page).
Checks, cashier's checks or money orders must be made payable to TxDMV. If paying by credit card, print the credit card
number and expiration date. *A service charge of 25 cents plus 2.25 percent of the Total Fees will be added to all credit cardtransactions.
Section 4:
Complete the New Applicant Questionnaire by answering all questions and signing/printing your name and title.
Must be signed by the applicant or other legal representative. Insurance agents may not complete this form.
Section 5:
Complete the Equipment Report in its entirety:
1. Provide all motor carrier information;
2. Provide all vehicle information;
3. Indicate motor carrier type; and4. Confirm total fees. (Total fees are reflected in Section 3.)
Form 1899 (Rev. 01/20)

Instructions

Application for Texas Intrastate Operating Authority
Texas Department of Motor Vehicles
Attn: MCD - Credentialing Section
4000 Jackson Ave., Austin, TX 78731
Phone: 1-800-299-1700

Section 1
Assumed Name (DBA)

Name of Applicant
Street/Physical Address

City

State

Zip

Street/Mailing Address

City

State

Zip

Business Phone

Cell Phone

Primary Email Address

Alternate Email Address

Applicant is a(n):SSN*Sole Proprietor*

Partnership

Corporation

Other (LTC# or ID#)

DL#*

Limited Partnership

General Partnership

Limited Liability Corporation

Professional Association

Texas Tax# (Required for all but Sole Proprietor, Partnership and General Partnership)

FEIN (Required for all but Sole Proprietor)*Required to register as a sole proprietor. (See top of instructions page for definitions.)
Company Owner, Partners, Corporation Officers or Members (If additional space is needed, attach a separate sheet of information to application.)
Name and Title

Name and Title

Name and Title

Name and Title

Does this carrier belong to a drug-testing consortium?
Yes*

No

*If yes, please provide the name of the person(s) operating consortium.
Are you registered under UCR?

USDOT#

Yes*

No

Section 2
Motor Carrier Operations (More than one type may be checked)

1.
2.
3.

$1,000,000$500,000$500,000

Hazardous Materials (HAZ)
Farm Trucks
Other

Legal Agent's Name
Street/Physical Address

Insurance Requirements (Refer to Insurance Requirements page)$5,000,000

Phone Number
City

State

Zip

I understand that providing false information on this form may result in suspension, revocation or denial of the certificate I am requesting.
By signing and submitting this application, I certify that the information provided on this form is true and correct, that I am authorized to execute andfile this document on behalf of the motor carrier, and that the motor carrier: (1) is in compliance with the drug testing requirements contained in
49 C.F.R. Part 382; (2) has knowledge of, and will conduct operations in accordance with, applicable federal and state laws and rules relating to motor
carrier safety, including Tex. Trans. Code, Chapters 541-600, 643, and 644; and (3) has the required insurance as set forth in 43 Tex. Admin. Code,§218.16.
Signature of Owner, Partner, Corporate Officer of Member
Print/Type Name

Form 1899 (Rev. 01/20)

Print/Type Title

Application

Texas Intrastate Operating Authority
Payment Information
Section 3
Applicable Fees (Non-refundable)

Payment Information:
Check, Cashier’s Check or Money Order (make payable to TxDMV/MCD)a) $100

Application Filing Fee$100.00

MasterCard, Visa, Discover, or American Express*b) $100

Liability Insurance Filing Fee$100.00*A service charge of 25 cents plus 2.25 percent of the Total Fees will be added to allcredit card transactions.

c) Total Vehicle Fees

Credit Card Account Number:

Expiration Date:(bottom of page 3, Equipment Report)d) Total Fees Submitted$200.00(by personal check, money order or cashier's check)I authorize the Texas Department of Motor Vehicles to charge the credit card indicated above in this application form.
By signing and submitting this application, I certify that I am an authorized user of this credit card. This payment authorization is for intrastate motor
carrier registration, for the amount indicated above only, and is valid for one time use only.
Signature of Authorized User
Print/Type Name

NOTE: The Texas Department of Motor Vehicles will notify you of any deficiencies associated with your application.
Mail application and payment to: Attn: MCD-Credentialing Section, 4000 Jackson Ave., Austin TX 78731.

Form 1899 (Rev. 01/20)

Payment Information

New Applicant Questionnaire forTexas Intrastate Operating Authority
For this form, "you” means the applicant, or any business that is operated, managed orotherwise controlled or affiliated with the applicant, the applicant's relatives, family members,
corporate officers or shareholders of the applicant.

Section 4
1) Have you ever had another motor carrier certificate number (*TxDMV) registered with this agency?
*Registration and enforcement authority has been transferred from the Texas Department of Transportation to the Texas Department of Motor Vehicles(TxDMV). Any reference to the term TxDMV# also includes what was previously know as the TxDOT#.

Yes

No

If Yes, provide the TxDMV#

If Yes, provide the TxDMV#

If Yes, provide the TxDMV#

If Yes, provide the TxDMV#

2) Have you had a Compliance Review or a New Entrant Audit by the Texas Department of Public Safety (TxDPS) that resulted in an
Unsatisfactory Safety Rating?
YesNo

If Yes, provide USDOT#

AND TxDMV#

3) Are you currently under a Cease and Desist order from TxDPS?
Yes

No

If Yes, provide USDOT#

AND Carrier Profile# (CP#)4) Are you related to another motor carrier? (The relationship may be through a person, family member, corporate officer or partner
who also operates or has operated as a motor carrier in Texas.)
Yes

No

If Yes, provide the information below.

Motor Carrier's name

Their USDOT# or TxDMV#

How are you related?

Motor Carrier's name

Their USDOT# or TxDMV#

How are you related?

5) Do you currently owe any administrative penalties to TxDMV?
Yes

No

If Yes, provide the information below under which the penalties are associated.
Notice #USDOT#TxDMV#

6) Is the person completing this form an authorized representative of the applicant?
Yes

No

If Yes, provide the information below.

Printed Name

Job Title

Company Name

Phone Number

I understand that providing false information on this form may result in suspension, revocation or denial of the certificate I am requesting.
By signing and submitting this application, I certify that the information provided on this form is true and correct, that I am authorized to execute andfile this document on behalf of the motor carrier, and that the motor carrier: (1) is in compliance with the drug testing requirements contained in
49 C.F.R. Part 382; (2) has knowledge of, and will conduct operations in accordance with, applicable federal and state laws and rules relating to motor
carrier safety, including Tex. Trans. Code, Chapters 541-600, 643, and 644; and (3) has the required insurance as set forth in 43 Tex. Admin. Code,§218.16.
Signature of Owner, Partner, Corporate Officer of Member
Print/Type Name

Form 1899 (Rev. 01/20)

Print/Type Title

Questionnaire

Equipment Report for
Texas Intrastate Operating Authority
Section 5
INSTRUCTIONS· Type or print legibly in blue or black ink.
· Enter required information for all vehicles.

Name of Applicant· Do not list trailers.
· If additional space is needed, please make a copy of this page.
DBA

Street/Physical Address

City

State

Type of Motor Carrier - More than one carrier type may be selected.
VehicleMake

Unit
NumberYear of
Vehicle

Zip

Other

HAZ = Hazardous

COMPLETE Vehicle Identification Number (VIN)

Motor Carrier Type
Other

HAZ

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Total Number of Vehicles:

0

Registration Options:
1 Year Application ($10 per vehicle)= Vehicle Cost: $ $0.00

2 Year Application ($20 per vehicle)= Vehicle Cost: $ $0.00

I understand that providing false information on this form may result in suspension, revocation or denial of the certificate I am requesting.
By signing and submitting this application, I certify that the information provided on this form is true and correct, that I am authorized to execute andfile this document on behalf of the motor carrier, and that the motor carrier: (1) is in compliance with the drug testing requirements contained in 49 C.
F.R. Part 382; (2) has knowledge of, and will conduct operations in accordance with, applicable federal and state laws and rules relating to motor
carrier safety, including Tex. Trans. Code, Chapters 541-600, 643, and 644; and (3) has the required insurance as set forth in 43 Tex. Admin. Code,§218.16.
Signature of Owner, Partner, Corporate Officer of Member

Print/Type Name

Form 1899 (Rev. 01/20)

Print/Type Title

Equipment ReportInsurance Requirements for
Texas Intrastate Operating Authority
All insurance filings must be submitted electronically on a Form E by your insurance company.
Type of Motor
Description
Carrier Operation
1 = HAZ

2 = Farm Trucks

Transporters of Hazardous Substances
1) Oil listed in 49 C.F.R. §172.101: hazardous waste, hazardous materials and hazardous
substances as defined in 49 C.F.R. §171.8 and listed in 49 C.F.R. §172.101, but notmentioned in paragraphs (2) or (3) of this section.

$1,000,000

2) Commercial motor vehicles with a gross vehicle weight rating of 10,001 or morepounds - Hazardous substances, as defined in 49 C.F.R. §171.8, transported in cargotanks, portable tanks, or hopper-type vehicles with capacities in excess of 3,500 water
gallons; or in bulk Division 1.1, 1.2, and 1.3 materials. Division 2.3, Hazard Zone A
material, or Division 6.1, Packing Group I, Hazard Zone A material; in bulk Division 2.1
or 2.2; or highway route controlled quantities of a Class 7 material, as defined in 49 C.F.
R. §173.403.

$5,000,000

3) Commercial motor vehicles with a gross vehicle weight rating of less than 10,001
pounds - Any quantity of Division 1.1, 1.2, or 1.3 material; any quantity of a Division
2.3, Hazard Zone A, or Division 6.1, Packing Group I, Hazard Zone A material; or
highway route controlled quantities of a Class 7 material as defined in 49 C.F.R.
§173.403.

$5,000,000

Farm Trucks
1) Farm Trucks (gross vehicle weight, registered weight, or gross weight rating of 48,000
pounds or more).

3 = Other

Minimum Insurance
Requirement$500,000

Other1) Private or for-hire motor carrier with a commercial motor vehicle with a gross vehicle
weight, registered weight or gross weight rating in excess of 26,000 pounds.

$500,000

For more information on the Texas Intrastate Operating Authority Application visit our website at www.TxDMV.gov. For questions concerning theapplication process contact MCD by phone at 800-299-1700, options 3-4-4, or email MCD_MCCS-Helpdesk@txdmv.gov.
The Texas Department of Motor Vehicles maintains the information collected on this form. With a few exceptions, you are entitled upon request to be
informed about the information that we collect about you. Under §§552.021, 552.023, and 559.004 of the Texas Government Code, you are entitled toreceive and review this information, and to have us correct erroneous information.
Form 1899 (Rev. 01/20)

Insurance Requirements

Part 393 - Parts and Accessories Necessary for
Safe Operation
Every CMV must be equipped with certain standard equipment. Other (optional) equipment oraccessories are permitted only if these items do not decrease the operational safety of the vehicle.

Lights (Part 393, Subpart B, Sections 393.9 – 393.26)
All lamps and reflectors for CMVs manufactured after December 25, 1968 must meet the requirementsof Federal Motor Vehicle Safety Standard (FMVSS) No.108 (49 CFR 571.108) in effect on the date of
manufacture. Certain trailers manufactured on or after December 1, 1993, must have retro-reflective
sheeting or additional reflex reflectors to make them more visible to other motorists at nighttime and underother conditions of reduced visibility. Trailers manufactured before December 1, 1993 must be retrofittedwith retro-reflective sheeting or additional reflectors by June 1, 2001.
Lamps and reflectors on CMVs manufactured on or prior to March 7, 1989 must meet either therequirements of Part 393 or of FMVSS No.108 that were in effect on the date of manufacture.

Must be Operable, Unobstructed (393.9)
All required lamps must light on request at an inspection and must light when required during regular
operation of the vehicle. Auxiliary lamps that are not required need not be operable.
Lamps and reflective materials must not be obscured by the tailboard, or by any part of the load, or its
covering by dirt, or other added vehicle or work equipment, or otherwise. Except conspicuity treatments(reflective material used for making you conspicuous or obviously visible to other motorists) at the front
end of a vehicle may be obscured by part of a load being transported.

Lamp Mounting (393.25)
All lamps must be permanently and securely mounted on a permanent part of the vehicle. The exceptions
are temporary lamps, such as those used in a drive-away/tow-away operation or mounted on projecting
loads. Temporary lamps must be securely attached.

Stop Lamps (393.25)
All stop lamps on a CMV must activate when the service brakes are applied.

Brakes (Part 393, Subpart C, Sections 393.40 – 393.55)
Required Brake Systems (393.40)
Each commercial motor vehicle must have brakes adequate to stop and hold the vehicle or combinationof motor vehicles. Each commercial motor vehicle must meet the applicable service, parking, andemergency brake system requirements provided in this section.
CMVs must be equipped with the following brake systems:
 A service brake system that meets the requirements of Section 393.52.
 A parking brake system that meets the requirements of Section 393.41.

393-1

A Texas Motor Carrier's Guide to Highway Safety An emergency brake system that conforms to the requirements of Section 393.52 and consists ofeither (1) emergency features of the service brake system or (2) a system separate from theservice brake system.
NOTE: Older vehicles need to meet additional requirements. See the regulation for details.

Brakes On All Wheels (393.42)
Every CMV must be equipped with brakes acting on all wheels, with the following exceptions: Trucks and truck tractors with three or more axles, manufactured before July 25, 1980, are notrequired to have steering axle brakes.
 Vehicles being towed in a drive-away/tow-away operation. (However, the towed vehicle musthave brakes in operation if the brakes on the towing vehicle are not capable of stopping the
combination vehicle under the conditions covered by Section 393.52.),
 Any full trailer, semi-trailer, or pole trailer having a gross weight of 3,000 pounds or less, provided
the trailer weight does not exceed 40 percent of weight of the towing vehicle.
 Brakes are not required on the steering axle of a three-axle dolly steered by a co-driver.
 Loaded house moving dollies, specialized trailers and dollies used to transport industrial
furnaces, reactors and similar motor vehicles are not required to be equipped with brakes,
provided they travel at 20 mph or less, and can stop within 40 feet at the speed they are actually
traveling.

Texas Exception: (TAC Title 37, Part 1, Chapter 4, Subchapter B, Rule §4.12).
 Texas Transportation Code, §547.401 and §547.404, concerning brakes on trailers weighing
15,000 pounds gross weight or less take precedence over the brake requirements in the federal
regulations for trailers of this gross weight specification unless the vehicle is required to meet therequirements of Federal Motor Vehicle Safety Standard No. 121 (Title 49, Code of Federal
Regulations 571.121) applicable to the vehicle at the time it was manufactured.

Brakes on Trailers – (TRC 547.401)

 Except as provided by Subsection (b), a motor vehicle, trailer, semitrailer, pole trailer, or
combination of those vehicles shall be equipped with brakes that comply with this chapter.
 A trailer, semitrailer, or pole trailer is not required to have brakes if:
 its gross weight is 4,500 pounds or less; or its gross weight is heavier than 4,500 pounds but not heavier than 15,000 pounds, and it
is drawn at a speed of not more than 30 miles per hour.

Breakaway and Emergency Braking (393.43)
Every vehicle used to tow a trailer equipped with brakes must have a means of maintaining the operationof the brakes on the towing vehicle in the event that the trailer breaks away from the towing vehicle.
Among the other requirements:
 Every truck or truck tractor equipped with air brakes, when used to tow other vehicles equippedwith air brakes, must be capable of activating (manually and automatically) the emergency
features of the trailer brakes. The brakes must apply automatically when the towing vehicle air
supply pressure is between 20 and 45 psi. The manual control must be operable by the driverfrom the driver's seat, with seat belt in use.
 Every trailer is required to be equipped with brakes that apply automatically if the trailer breaks awayfrom the towing vehicle*. The brakes must remain in the applied position for at least 15 minutes.
*These requirements do not apply to vehicles in drive-away/tow-away operations.

A Texas Motor Carrier's Guide to Highway Safety393-2

Brake Tubing and Hose (393.45)
Safe and reliable operation of a vehicle's brakes depends upon adequate protection of the tubing andhoses from mechanical and other damage.
 Design and construction of brake tubing and hose must ensure proper, adequate, and continued
functioning.
 Installation must ensure proper functioning of the hose.
 Length and flexibility must accommodate all normal motions of the parts to which the hose isattached.
 Protection against mechanical damage must include protection against chafing, kinking, andmechanical damage.
 Protection from high temperature must include protection from or in a location away from exhaust
pipes and other sources of high temperatures.

Brake Warning Devices (393.51)
Buses, trucks, and truck tractors must be equipped with a signal that provides a warning to the driverwhen a failure occurs in the vehicle's service brake system. This signal requirement covers hydraulicbrake systems, air brake systems, vacuum brake systems, and hydraulic brakes applied or assisted byair or vacuum.

Automatic Brakes Adjusters (393.53)


Each CMV manufactured on or after October 20, 1993, and equipped with a hydraulic brakesystem, must be equipped with an automatic brake adjustment system that meets therequirements of FMVSS No.105.
Each CMV manufactured on or after October 20, 1994, and equipped with an air brake system,must be equipped with an automatic brake adjustment system that meets the requirements of
FMVSS No.121.
Air-braked vehicles manufactured on or after October 20, 1994, and equipped with an external
automatic adjustment mechanism, must be equipped with an automatic brake adjustment indicatorthat meets the requirements of FMVSS No.121.

Antilock Brakes (393.55)
Certain CMVs must be equipped with antilock braking systems that meet the requirements of FMVSS
No.105 (49 CFR 571.105) concerning hydraulic brake systems, and FMVSS No.121 (49 CFR 571.121)
concerning air brake systems. The rules apply to: Truck-tractors manufactured on or after March 1, 1997;
 Air-braked single-unit trucks, buses, and trailers (including converter dollies) manufactured on orafter March 1, 1998; and Hydraulic braked trucks and buses manufactured on or after March 1999.

Windshield Condition (Part 393, Subpart D, Sections 393.60 - 393.61)
A vehicle’s windshield must be free of discoloration and cracks in the area extending from the top of thesteering wheel to within two inches of the top of the windshield.

393-3

A Texas Motor Carrier's Guide to Highway SafetyFuel Systems (Part 393, Subpart E, Sections 393.65 – 393.69)
Each fuel system must be located so that: No part of the system extends beyond the widest part of the vehicle.
 No part of a fuel tank is forward of the front axle or a power unit.
 Fuel lines do not extend between a towed vehicle and the towing unit while the combination is inmotion.
 No part of the fuel system of a bus manufactured on or after January 1, 1973, is located within or
above the passenger compartment.

Coupling Devices (Part 393, Subpart F, Sections 393.70 and 393.71)
These sections provide requirements for the attachment and location of the fifth wheel and requirements
for the towing of full trailers. In addition, requirements for saddle mount operations are provided.

Cargo Securement (Sections 393.100 - 393.136)

Cargo must be loaded and secured so that it will not shift or fall off the vehicle. The cargo securement
regulations include minimum strength requirements for securement devices and requirements forprotection against longitudinal and lateral movement of the cargo.

Tires (393.75)

 No motor vehicle shall be operated on any tire that (1) has body ply or belt material exposed
through the tread or sidewall, (2) has any tread or sidewall separation, (3) is flat or has an audible
leak, or (4) has a cut to the extent that the ply or belt material is exposed.
 Any tire on the front wheels of a bus, truck, or truck tractor shall have a tread groove pattern
depth of at least 4/32 of an inch when measured at any point on a major tread groove. The
measurements shall not be made where tie bars, humps, or fillets are located.
 Any tire other than the tire on the front wheels of a bus, truck, or truck tractor shall have a tread
groove pattern depth of at least 2/32 of an inch when measured at any point on a major tread
groove. The measurement shall not be made where tie bars, humps or fillets are located.
 No bus shall be operated with regrooved, recapped or retreaded tires on the front wheels.
 A regrooved tire with a load-carrying capacity equal to or greater than 2,232 kg (4,920 pounds)
shall not be used on the front wheels of any truck or truck tractor.
 Tire loading restrictions (except on manufactured homes). No motor vehicle shall be operated
with tires that carry a weight greater than that marked on the side-wall of the tire or, in theabsence of such a marking, a weight greater than that specified for the tires in any of the
publications of any of the organizations listed in Federal Motor Vehicle Safety Standard No. 119(49 CFR 571.119, S5.1(b)) unless: The vehicle is being operated under the terms of a special permit issued by the State;and The vehicle is being operated at a reduced speed to compensate for the tire loading inexcess of the manufacturer’s rated capacity for the tire. In no case shall the speed
exceed 80 km/hr (50 mph).
 Tire loading restrictions for manufactured homes built before January 1, 2002. Manufactured
homes that are labeled pursuant to 24 CFR 3282.362(c)(2)(i) before January 1, 2002, must not
be transported on tires that are loaded more than 18 percent over the load rating marked on the
sidewall of the tire or, in the absence of such a marking, more than 18 percent over the load
rating specified in any of the publications of any of the organizations listed in FMVSS No. 119 (49CFR 571.119, S5.1(b)). Manufactured homes labeled before January 1, 2002, transported ontires overloaded by 9 percent or more must not be operated at speeds exceeding 80 km/hr (50mph).
 Tire loading restrictions for manufactured homes built on or after January 1, 2002. Manufactured
homes that are labeled pursuant to 24 CFR 3282.362 (c)(i) on or after January 1, 2002 must not
be transported on tires loaded beyond the load rating marked on the sidewall of the tire or, in the

A Texas Motor Carrier's Guide to Highway Safety

393-4

absence of such a marking, the load rating specified in any of the publications of any of theorganizations listed in FMVSS No. 119 (49 CFR 571.119, S5.1 (b)).
 Tire inflation pressure. No motor vehicle shall be operated on a tire which has a cold inflationpressure less than that specified for the load being carried.
 If the inflation pressure of the tire has been increased by heat because of the recent operation of
the vehicle, the cold inflation pressure shall be estimated by subtracting the inflation buildup
factor shown in Table 1 from the measured inflation pressure.

Table 1—inflation Pressure Measurement Correction for Heat
Minimum Inflation Pressure Buildup
Average speed of vehicle in
the previous hour

Tires with 1.814 kg (4,000 lbs.)
maximum load rating or lessTires with over 1.814 kg(4,000 lbs.) load rating

66-88.5 km/hr (41-55 mph)

34.5 kPa (5 psi)

103.4 kPa (15 psi)

Sleeper berths (393.76)

 Dimensions —(1) Size. A sleeper berth must be at least the following size:
Length measured
on centerline oflongitudinal axis
(inches)

Width measured
on centerline oftransverse axis
(inches)Height measured
from highest point of
top of mattress(inches)1

Before January 1, 1953

72

18

18

After December 31, 1952
and before October 1, 1975

75

21

21

After September 30, 1975

75

24

24

Date of installation on motor
vehicleIn the case of a sleeper berth which utilizes an adjustable mechanical suspension system, therequired clearance can be measured when the suspension system is adjusted to the height towhich it would settle when occupied by a driver.
1

 Shape. A sleeper berth installed on a motor vehicle on or after January 1, 1953 must be ofgenerally rectangular shape, except that the horizontal corners and the roof corners may berounded to radii not exceeding 10-1/2 inches.
 Access. A sleeper berth must be so constructed so that an occupant’s ready entrance to, and exitfrom the sleeper berth is not unduly hindered.
 Location. A sleeper berth must not be installed in or on a semitrailer or full trailer other than ahouse trailer.
 A sleeper berth located within the cargo space of a motor vehicle must be securely
compartmentalized from the remainder of the cargo space. A sleeper berth installed on or afterJanuary 1, 1953 must be located in the cab or immediately adjacent to the cab and must be
securely fixed with relation to the cab.
 Exit from the berth. A sleeper berth installed after January 1, 1953 must have a direct and readymeans of exit from the sleeper berth into the driver’s seat or compartment. If the sleeper berth
was installed on or after January 1, 1963, the exit must be a doorway or opening at least 18
inches high and 36 inches wide. If the sleeper berth was installed before January 1, 1963, theexit must have sufficient area to contain an ellipse having a major axis of 24 inches and a minor

393-5

A Texas Motor Carrier's Guide to Highway Safety












axis of 16 inches.
A sleeper berth installed before January 1, 1953 must either comply with the above paragraphrelating to a sleeper berth installed after January 1, 1953 or have at least two exits, each of which
is at least 18 inches high and 21 inches wide, located at opposite ends of the vehicle and usableby the occupant without the assistance of any other person.
Communication with the driver. A sleeper berth which is not located within the driver’s
compartment and has no direct entrance into the driver’s compartment must be equipped with ameans of communication between the occupant and the driver. The means of communication
may consist of a telephone, speaker tube, buzzer, pull cord, or other mechanical or electricaldevice.
Equipment. A sleeper berth must be properly equipped for sleeping. Its equipment must include: Adequate bedclothing and blankets; andEither: Springs and a mattress; or An innerspring mattress; or A cellular rubber or flexible foam mattress at least four (4) inches thick; or A mattress filled with a fluid and of sufficient thickness when filled to prevent “bottomingout” when occupied while the vehicle is in motion.
Ventilation. A sleeper berth must have louvers or other means of providing adequate ventilation.
A sleeper berth must be reasonably tight against dust and rain.
Protection against exhaust and fuel leaks and exhaust heat. A sleeper berth must be located sothat leaks in the vehicle’s exhaust system or fuel system do not permit fuel system gases, or
exhaust gases to enter the sleeper berth. A sleeper berth must be located so that it will not be
overheated or damaged by reason of its proximity to the vehicle’s exhaust system.
Occupant restraint. A motor vehicle manufactured on or after July 1, 1971, and equipped with asleeper berth must be equipped with a means of preventing ejection of the occupant of thesleeper berth during deceleration of the vehicle. The restraint system must be designed,
installed, and maintained to withstand a minimum total force of 6,000 pounds applied toward thefront of the vehicle and parallel to the longitudinal axis of the vehicle.

Exhaust Systems (393.83)
Exhaust systems must meet the following requirements:
 The exhaust system and discharge must be located where it is not likely to burn or damage theelectrical wiring, the fuel supply, nor any combustible part of the vehicle.
 The discharge from the exhaust system must not be located immediately below the fuel tank or
the fuel tank filler pipe.
 The exhaust system may not be temporarily repaired with patch or wrap material.
 The exhaust pipe and mufflers must be securely fastened to the vehicle.
 The exhaust system may not leak or discharge at any point forward of or directly below the driveror sleeper compartment.
For trucks and truck tractors, the exhaust system must discharge at a location to the rear of the cab, orabove and near the rear of the cab.
For a bus powered by a gasoline engine, the exhaust pipe must discharge at a point no farther
forward than six inches forward of the rearmost part of the bus.
For a bus powered by diesel or other fuel (not gasoline), the exhaust pipe must discharge either
 At a point no farther forward than 15 inches forward of the rearmost part of the bus, or To the rear of all doors or windows designed to be open (not including emergency exits).

A Texas Motor Carrier's Guide to Highway Safety393-6

Rear End Protection (393.86)
Every CMV must be equipped with either bumpers or other devices that prevent the under ride ofanother vehicle. Tractors, pole trailers, and drive-away/tow-away vehicles are exempt. Certain trailers
manufactured on or after January 26, 1998, must have rear impact guards that meet FMVSS Nos. 223& 224. See Texas Exception - Admin. Rule 4.12(b)(1).

Seat Belts (393.93)
CMVs must be equipped with seats, seat belt assemblies, and seat belt anchorages as specified in the
FMVSS.

Emergency Equipment (393.95)
CMVs must carry the following emergency equipment: Fire extinguisher (not required for drive-away/tow-away operations) Spare fuses - Refer to Enforcement Guidance in Ops Policy 15, Miscellaneous - Spare Fuses
 Warning devices for stopped vehicles
Fire Extinguishers must be securely mounted and readily accessible for use. Each extinguisher musthave a gauge or other indicator that shows whether the extinguisher is fully charged, and a label
showing its Underwriters' Laboratories (UL) rating.
The fire extinguisher(s) must meet one of the following standards:
 One extinguisher with a UL rating of 5 B:C or more or Two extinguishers each with a UL rating of 4 B:C or more.
 One extinguisher with a UL rating of 10 B:C, if the vehicle is transporting placardable quantities ofhazardous material.

Suspension Systems (393.207)
Suspension systems are required to be structurally sound and in safe working order, including thefollowing: Axles must be in proper alignment, and no positioning part can be cracked, broken, loose, or
missing.
 Adjustable axles must have locking pins in place.
 Leaf springs must not be cracked, broken, missing, or shifted out of position.
 Coil springs must not be cracked or broken.
 Torsion bars must not be cracked or broken.
 Air suspensions must support the vehicle in a level position, and must not leak.

Steering Systems (393.209)

Steering system must be in proper working order, which includes the following: Steering wheel must be properly secured and must not have any spokes cracked through or
missing.
 Steering wheel lash must meet the requirements of Section 393.209.
 Steering column must be securely fastened.
 Steering system must not have worn, faulty or welded universal joints, loose steering gear box,
missing bolts, or a loose pitman arm on the steering gear output shaft.
 Power steering unit must not have loose or broken parts, frayed, cracked, or slipping belts, leaks;
or insufficient fluid in reservoir.

393-7

A Texas Motor Carrier's Guide to Highway Safety

NOTESNOTESPart 395 - Hours of Service of Drivers
GENERAL RULE - Property Carriers - Interstate (395.3)
The following regulations only apply to property carriers and drivers operating in interstate
commerce.

11 Hour Rule (395.3(a)(3))
Drivers are allowed to drive for 11 hours following 10 consecutive hours off duty.

Rest Breaks (395.3(a)(3)(ii))
30 minute rest period. A consecutive 30-minute interruption of driving status may be satisfied either by offduty, sleeper berth or on-duty not driving time or by a combination of off-duty, sleeper berth and on-duty
driving time.

14 Hour Rule (395.3(a)(2))
A motor carrier cannot permit or require a driver to drive beyond the 14th hour after coming on duty,
except when a property-carrying driver complies with the provisions of 395.1(o) or 395.1(e)(2).
 The 14-hour duty period may not be extended with off-duty time for meal stops, fuel stops, andthe like.
 For 395.1(o), see 16 Hour Exception below.
 For 395.1(e)(2) see Non-CDL Driver Exception below.

60 and 70 Hour Rules (395.3(b))
A motor carrier must not permit or require a driver to drive after having been on duty 60 total duty hours in any period of seven consecutive days if the carrier does not operate every
day of the week, or 70 total duty hours in any period of consecutive eight days if the carrier does operate every dayof the week.
 A driver may restart a 7/8 consecutive day period after taking 34 or more consecutive hours offduty.

16 Hour Exception to the 14 hour rule (395.1(o)) - Applies to INTERSTATE commerce only
Drivers may extend the 14 hour on-duty period by 2 additional hours if they:
 Are released from duty at the normal work reporting location for the previous 5 tours the driver
has worked,
 Return to the normal work reporting location and are released from duty within 16 hours aftercoming on duty following 10 consecutive hours of rest, and Have not used this exception in the previous 6 consecutive days, except following a 34 -hourrestart of a 7/8 day period.

Non-CDL Driver Exception 395.1(e)(2)Drivers who drive commercial motor vehicles which do not require a Commercial Driver’s License may be
exempted from §395.3(a)(2), §395.8, and 395.11 and ineligible to use the provisions of §395.1(e)(1),(g), and (o) if:
A Texas Motor Carrier's Guide to Highway Safety

395-1

(i) The driver operates a property-carrying commercial motor vehicle for which a commercial driver’s
license is not required under part 383 of this subchapter;(ii) The driver operates within a 150 air-mile radius of the location where the driver reports to and isreleased from work, i.e., the normal work reporting location;(iii) The driver returns to the normal work reporting location at the end of each duty tour;(iv) does not drive:(A) After the 14th hour after coming on duty on 5 days of any period of 7 consecutive days; and(B) After the 16th hour after coming on duty on 2 days of any period of 7 consecutive days;(v) The motor carrier that employs the driver maintains and retains for a period of 6 months accurate
and true time records showing:(A) The time the driver reports for duty each day;(B) The total number of hours the driver is on duty each day;(C) The time the driver is released from duty each day;(D) The total time for the preceding 7 days in accordance with 395.8(j)(2) for drivers used for the
first time or intermittently.

Sleeper Berth Exception (395.1(g))
Drivers may split on-duty time by using a sleeper berth period, but must comply with the hours-ofservice rules. These drivers may accumulate the equivalent of 10 consecutive hours off-duty by taking
two periods of rest, provided:(1)(i) A driver who operates a property-carrying commercial motor vehicle equipped with a sleeper
berth as defined in 395.2 and 393.76:(A) Must, before driving, accumulate(1) At least 10 consecutive hours off duty;(2) At least 10 consecutive hours of sleeper-berth time;(3) A combination of consecutive sleeper-berth and off-duty time amounting to at least 10
hours; or(4) The equivalent of at least 10 consecutive hours off duty if the driver does not comply withparagraph (g)(1)(i)(A)(1), (2), or (3) of this section;(B) May not drive more than 11 hours following one of the 10-hour off-duty periods specified inparagraph (g)(1)(i)(A)(1)-(4) of this section. However, driving is permitted only if 8 hours or
fewer have passed since the end of the driver’s last off-duty break or sleeper berth period ofat least 30 minutes; and(C) May not drive after the 14th hour after coming on duty following one of the 10-hour off-duty
periods specified in paragraph (g)(1)(i)(A)(1)-(4) of this section; and(D) Must exclude from the calculation of the 14-hour limit any sleeper berth period of at least 8
but less than 10 consecutive hours.
(1)(ii) Specific requirements. – The following rules apply in determining compliance with paragraph(g)(1)(i) of this section:(A) The term “equivalent of at least 10 consecutive hours off duty” means: A driver may
accumulate the equivalent of at least 10 consecutive hours off-duty by taking not more than
two periods of either sleeper berth time or a combination of off-duty time and sleeper berthtime if:(1) Neither rest period is shorter than 2 consecutive hours;(2) One rest period is at least 7 consecutive hours in the sleeper berth;(3) The total of the two periods is at least 10 hours.
(4) Driving time cannot exceed the 11 or 14 hour limits in 395.3(a)(3) and 395.3(a)(2)(B) Calculation of the 11-hour driving limit includes all driving time; compliance must berecalculated from the end of the first of the two periods used to comply withparagraph (g)(1)(ii)(A) of this section.
(C) Calculation of the 14-hour driving limit includes all time except qualifying rest periods underparagraph (g)(1)(ii) of this section.
395-2

A Texas Motor Carrier's Guide to Highway SafetyIndustry Exceptions [395.1(l), (m), (n), (p) and (r) and 49 U.S.C. 31136 Notes – Exemptions
From Requirements Relating to Commercial Motor Vehicles and Their Operators]
The regulation and the note to the federal statute list various industries which are exempt from someor all of the hours of service regulations. Please consult with the FMCSA if one of the following applies
to you:










Transportation of agricultural commodities and farm supplies.
Transportation and operation of ground water well drilling rigs
Transportation of construction materials and equipment
Snow and ice removal
Operators providing transportation to movie production sites
Railroad signal employees
Utility Service Vehicles
Transportation to and from a motion picture production site
Covered Farm Vehicle

GENERAL RULE - Passenger Carriers - Interstate (395.5)
The following regulations only apply to passenger carriers and drivers operating in interstate
commerce.

10 Hour Rule
Drivers are allowed to drive for 10 hours following 8 consecutive hours off duty.

15 Hour Rule
A motor carrier cannot permit or require a driver to drive after 15 hours are spent on duty following 8
consecutive hours off-duty.

60 and 70 Hour Rules
A motor carrier must not permit or require a driver to drive after having been on duty 60 total duty hours in seven days
 70 total duty hours in eight days

GENERAL RULE - All Carriers - Intrastate In Texas (37 TAC 4.12)
12 Hour Rule

Drivers are allowed to drive for 12 hours following 8 consecutive hours off duty.

15 Hour Rule
A motor carrier cannot permit or require a driver to drive after 15 hours are spent on duty following 8
consecutive hours off-duty.
NOTE: Drivers in intrastate commerce violating the 12 or 15 hour limits shall be placed out-of-service foreight consecutive hours.

70 Hour Rule
A motor carrier must not permit or require a driver to drive after having been on duty
 70 total duty hours in seven days
 A driver may restart a 7 consecutive day period after taking 34 or more consecutive hours off-duty.
A Texas Motor Carrier's Guide to Highway Safety395-3

Note: 395.3(a)(3)(ii), 395.3(c)(2) and 395.3(d) does not apply to drivers engaged in intrastatetransportation.

Hours of Service Documentation
Driver’s Record of Duty Status (395.8)
Every driver shall prepare a record of duty status (Driver’s daily log) in his/her own handwriting for each24-hour period, unless operating under the 150 air-mile radius exemption.
Failure to complete or retain the log, or knowingly falsifying logs or other reports, makes the driver and/or
carrier liable to prosecution.

Submitting/Retaining Duty Status Log (395.8(a)(2)(ii))
The driver must submit the original log sheet to the employing carrier within 13 days after completion.
When a motor carrier uses a driver initially or intermittently, that carrier must obtain from him/her a signed
statement giving the total time on duty for the preceding 7 days and the time at which he/she was lastrelieved of duty. Records of duty status must be maintained for a minimum of 6 months at the carrier’s
principal place of business, with all supporting documents.
Automatic On-Board Recording Devices (395.15)
A motor carrier that installs and requires a driver to use an automatic on-board recording device before
December 18, 2017 may continue to use the compliant automatic on-board recording device no later
than December 16, 2019. Otherwise, the authority to use automatic on-board recording devices ends
on December 18, 2017.
The driver must still have in his/her possession records of duty status in automated or written form, forthe previous 7 consecutive days. The driver must sign all hard copies of the driver’s record of duty
status.
Every motor carrier, its officers, drivers, agents, representatives, and employees directly concernedwith inspection or maintenance of CMVs must comply and be conversant with these rules.
Electronic Logging Device (ELD) (395.20)
Beginning December 18, 2017, electronic logging devices will be required to be installed and used torecord a driver’s hours of service under 395.8(a). Motor Carriers required to use an ELD must use
only an ELD listed in on the Federal Motor Carrier Safety Administration’s registered ELDs list,
accessible through the Agency’s website, http://www.fmcsa.dot.gov/devices.
A motor carrier may require a driver to record the driver’s duty status manually, rather than require theuse of an ELD if the driver is operating a commercial motor vehicle:
 In a manner requiring completion of a record of duty status on not more than 8 days within any
30-day period; In a drive-away/tow-away operation in which the vehicle being driven is part of the shipment
being delivered; In a drive-away/tow-away operation in which the vehicle being transported is a motor home ora recreational vehicle trailer; or That was manufactured before model year 2000, as reflected in the vehicle identification
number.
Motor carriers must manage ELD accounts, including creating, deactivating and updating accounts,
and ensure that properly authenticated individuals have ELD accounts with appropriate rights. Driverand support personnel identification data must be assigned unique ELD usernames.
If a driver uses a portable ELD, the motor carrier shall ensure that the ELD is mounted in a fixed
position during operation of the commercial motor vehicle and visible to the driver when the driver is
395-4

A Texas Motor Carrier's Guide to Highway Safetyseated in the normal driving position.
Drivers must have in their possession an ELD information packet consisting of a user manual, an
instruction sheet with step-by-step instructions for data transfer to produce the hours of service
records, and a supply of blank driver’s records of duty status graph-grids sufficient to record thedriver’s duty status and other related information for a minimum of 8 days.
A driver and the motor carrier must ensure that the driver’s ELD records are accurate. A motor carrier
may not coerce a driver to make a false certification of the driver’s data entries or record of duty
status. A motor carrier must not alter or erase, or permit or require alteration or erasure of, the original
information collected concerning the driver’s hours of service, the source data streams used toprovide that information, or information contained in any ELD that uses the original informationand HOS source data.

150 Air-mile Radius Exemption - Interstate (395.1(e)(1))
A driver is exempt from maintaining the driver’s daily log requirements of Section 395.8 if all of thefollowing requirements are met:
Short-haul operations—(1) 150 air-mile radius driver. A driver is exempt from the requirements of§§395.8 and 395.11 if:(i) The driver operates within a 150 air-mile radius (172.6 statute miles) of the normal work reporting
location;(ii) The driver, except a driver-salesperson, returns to the work reporting location and is released fromwork within 14 consecutive hours;(iii)(A) A property-carrying commercial motor vehicle driver has at least 10 consecutive hours off-duty
separating each 14 hours on-duty;(B) A passenger-carrying commercial motor vehicle driver has at least 8 consecutive hours off-duty
separating each 14 hours on-duty; and(iv) The motor carrier that employs the driver maintains and retains for a period of 6 months accurate andtrue time records showing:(A) The time the driver reports for duty each day;(B) The total number of hours the driver is on-duty each day;(C) The time the driver is released from duty each day; and(D) The total time for the preceding 7 days in accordance with §395.8(j)(2) for drivers used for the firsttime or intermittently.

A Texas Motor Carrier's Guide to Highway Safety

395-5

150 Air-mile Radius Exception - Intrastate Texas (37 TAC 4.12)
A driver is exempt from maintaining the driver’s daily log requirements of Section 395.8 if all of thefollowing requirements are met:
The driver operates within a 150 air-mile radius of the normal work reporting location.
The driver returns to the work reporting location and is released from work within 14
consecutive hours.
Each 14 hours on duty are separated by at least 8 consecutive hours off duty.
The motor carrier that employs the driver maintains and retains for a period of six months true andaccurate time and business records that show: The time the driver reports for duty each day.
 The total number of hours the driver is on duty each day.
 The time the driver is released from duty each day.
 The total time for the preceding seven days for first-time or intermittent drivers.

395-6

A Texas Motor Carrier's Guide to Highway Safety

NOTES

Hours of Service Record for First Time or Intermittent Drivers

Hours of Service Record for First Time or Intermittent Drivers
Instructions: When using a driver for the first time, or intermittently, a signed statement must be obtained,
giving the total time on duty (driving, and on-duty not driving) during the immediate preceding seven days,
and that time at which the driver was last relieved from the previous employer prior to beginning work

Name (Print)
First

MiddleDAY

Last

TIME ON DUTY

1
2
3
4
5
6
7

TOTAL
I hereby certify that the information contained herein is true and correct to the best of my knowledge andbelief, and that the time I was last released from being on duty was aton.

Signature:

Date:

Note: This form is provided as a suggested format for a documenting the new or intermittent driver’s onduty time for the previous 7 days, as required by 49 C.F.R. 395.8(j)(2). Use of this form is not required, but
obtaining documentation and the signature of the driver is required.

395-8

A Texas Motor Carrier's Guide to Highway Safety

A Texas Motor Carrier's Guide to Highway Safety

395-9

Note: This form is provided as a suggested format for completing a Record of Duty Status (or Driver's Daily Log).
A driver may use any format for recording duty status that complies with 49 CFR 395.8.

Record of Duty Status (Driver’s Daily Log) Under 49 CFR 395.8

Monthly Summary of Hours Worked and Hours Available

SUMMARY OF HOURS WORKED AND HOURS AVAILABLE
This summary page may be used either alone or in conjunction with the “Weekly Recap” or “Redi Recap” section on the face ofmany Record of Duty Status (RODS) forms to assist the driver in computing his or her time. Entries should be made each day,even if the driver does not work on that particular day. The record of “Total On Duty Hours” under the heading “PREVIOUS
MONTH”S REFERENCE” may be used to assist in computing the hours available at the beginning of the month, and is areminder that the last several days of the prior month do affect the hours available for the first several days of this month.
PREVIOUS MONTH’S REFERENCE
Date
(1)

Ref. #(2)

Hours
Worked (3)

Day
(4)

Date
(5)

Hours
WorkedToday (6)Total Hours
Last 6 days
(7)

Total Hours
Last 7 Days
(8)

Hours Eligible to
Work/Drive
Tomorrow (9)

1
2

Total
Instructions- Columns 1 & 5 – enter appropriate date
- Column 2 – if necessary, a number tolocate time record for the relevant date.
- Column 3 & 6 – add together all Driving
Time (status 3 on a RODS) and On-Duty
Not Driving Time (Status 4 on a RODS) for
each day.
- Column 7 OR 8 – Add up the Time
Worked (Columns 3 & 6) for theappropriate number of days:= Use Column (7) if you are under thefollowing rules:+ 60 hours in 7 days under
49 CFR 395.3(b)(1) or
49 CFR 395.5(b)(1).
+ 70 hours in 7 days under 37 TAC 4.12
= Use column (8) if you are under
49 CFR 395.3(b)(2) or
49 CFR 395.5(b)(2).
- Column 9 – Subtract Column 6 andColumn 7 or 8 from either 60 or 70 hours,
as appropriate, and enter here.
This is the amount of time available forwork/driving on the following day.

3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

On the day before a driver completes a proper 34 hour restart under 49 C.F.R. 395.3(c) or under 37 TAC 4.12, thedriver may line through the blocks and write "34 hour restart." After a proper restart, the driver's hours available willrevert to 60 or 70 hours, as appropriate.

Note : This form is provided as a suggested format for ensuring a driver complies with theappropriate ''weekly" rule. A driver or .a motor carrier is not required to use tiny format, but isrequired to comply with the applicable rule cited in the "Instructions" block above.

395-10A Texas Motor Carrier's Guide to Highway Safety

Driver’s Time Record (150 mile exemption)
DRIVER’S TIME RECORD
Driver’s Name

Employee No.

CRITERIA: DRIVERS MAY PREPARE THIS REPORT INSTEAD OF THE “RECORDOF DUTY STATUS” (RODS) OR “DRIVER’S DAILY LOG” IF THE FOLLOWINGInterstate Property- Operates within the 150 airmile radius of headquarters- Returns to headquarters and isreleased from work within 14
consecutive hours- At least 10 consecutive hours
off duty separates each 14
hours of duty.
- Drives no more than 11 hours
after each 10 hours off duty.

Date

Start Time“All Duty”

Interstate Passenger- Operates within the 150 airmile radius of headquarters- Returns to headquarters and isreleased from work within 14
consecutive hours- At least 8 consecutive hours off
duty separates each 14 hoursof duty.
- Drives no more than 10 hours
after each 8 hours off duty.

End Time“All Duty”

Total Hours
WorkedTotal Hours
Driving

Intrastate (Texas)- Operates within the 150 airmile radius of headquarters- Returns to headquarters and isreleased from work within 14
consecutive hours- At least 8 consecutive hours
off duty separates each
14 hours of duty.

Truck/Unit
NumberMonth

Year
INTERMITTENTDRIVERS

Shall complete this form for 7
days preceding any day
driving is performed. If
driving is performed in thefirst seven days of this month,
the appropriate number ofdays from the previous monthshall also be recorded.

Headquarters Location

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Check this box if the driver performed no driving duties during this month or the first seven days of the following month.

This form must be prepared monthly by each DOT certified driver unless time records are exclusively kept on a
RODS. Indicate “days off.”
Note: This form is provided as a suggested format for a driver’s time record under
49 C.F.R. 395.1(e) and 37 TEX. ADMIN. CODE § 4.12. Use of this or a similar form is not required.
Any day in which a driver does not meet the “CRITERIA” listed above, the driver must record
time on a Record of Duty Status/Driver’s Daily Log form.

A Texas Motor Carrier's Guide to Highway Safety395-11NOTESNOTESPart 396 - Inspection, Repair, and Maintenance
General Requirements (396.3(a))
Every carrier shall systematically inspect, repair, and maintain all commercial motor vehicles under its
control.

Record Keeping Requirements (396.3(b))
Motor carriers must maintain the following information for every vehicle they have controlled for 30 daysor more:

Identifying information, including company number, make, serial number, year, and tire size
A schedule of inspections to be performed, including type and due dateInspection, repair, and maintenance records
Records of tests conducted on buses with push-out windows, emergency doors, and marking
lights.

Retention Requirements (396.3(c))
These records must be retained for one year at the location where the vehicle is garaged, and maintained
for six months after the vehicle leaves the carrier's control (via sale, trade-in, or scrap).

Roadside Inspection Reports (396.9(d)(1) and (d)(2))
Any driver who receives a roadside inspection report must deliver it to the motor carrier. Motor Carriersmust review the report and correct violations noted. You can receive an e-mail whenever one of yourtrucks is inspected by completing an MCS-32 form.

Certification of Roadside Inspection Reports (396.9(d)(3))
An official of the motor carrier is to examine the roadside inspection report and ensure that any violations
or defects noted on the report are corrected. Within 15 days after the inspection, the carrier must sign thecompleted roadside inspection report to certify that all violations have been corrected, and then return itto the indicated address. A copy must be retained for 12 months from the date of inspection.

Post-Trip Inspection Report (396.11)
The driver of a passenger-carrying CMV subject to this regulation must prepare a daily written post-trip
inspection report at the end of each driving day even if no defect or deficiency is discovered. The driverof a property-carrying CMV must prepare an inspection report only when a defect or deficiency is
discovered by or reported to the driver. This report must cover at least the following parts andaccessories:







Service Brakes (including trailer brake connections)
Parking (hand) brakeSteering mechanism
Lighting devices and reflectors
Tires
Horn

396-1







Windshield wipers
Rearview mirrors
Coupling devices
Wheels and rims
Emergency equipment

A Texas Motor Carrier's Guide to Highway Safety

The report must list any condition that the driver either found or had reported to him/her that would affectsafety of operation or cause a breakdown. If no defect or deficiency is reported or found, the report should
state this. The driver must sign the report in all cases. The carrier shall ensure that a certification has
been made as to any damage, defect or deficiency has been corrected, or state those damages,
defects or deficiencies do not require immediate correction, before the vehicle is operated again.
Carriers must keep the original post-trip inspection report and the certification of repairs for at least
three months from the date of preparation.
Before starting out on the next trip, the driver must be satisfied that the motor vehicle is in safe operating
condition. If the last vehicle inspection report notes any deficiencies, the driver must review and sign to
acknowledge that necessary repairs have been completed.

Exceptions (396.11(d))
The rules in this section shall not apply to: a private motor carrier of passengers (non-business), a drive-away/tow-away operation, or any motor carrier operating only one commercial motor vehicle.

Periodic Inspection (396.17)
Every CMV, including each segment of a combination vehicle requires periodic inspection that must be
performed at least once every 12 months. At a minimum, inspections must include all items enumerated
in the Minimum Periodic Inspection Standards of the FMCSR except if the motor carrier is subject to a
mandatory state inspection.
Note: The term commercial motor vehicle includes each vehicle in a combination vehicle. For example,
for a tractor semitrailer, full trailer combination, the tractor, semitrailer, and the full trailer (including theconverter dolly if so equipped) shall each be inspected.
Documentation (report, sticker, or decal) of the most recent periodic inspection must be kept on thevehicle (396.17(c)).

Periodic Inspection Recordkeeping Requirements (396.21)(a) The qualified inspector performing the inspection shall prepare a report which:(1) Identifies the individual performing the inspection;(2) Identifies the motor carrier operating the vehicle;(3) Identifies the date of the inspection;(4) Identifies the vehicle inspected;(5) Identifies the vehicle components inspected and describes the results of the inspection,
including the identification of those components not meeting the minimum standards set
forth in Appendix G to this subchapter; and(6) Certifies the accuracy and completeness of the inspection as complying with all therequirements of this section.
(b)(1) The original or a copy of the inspection report shall be retained by the motor carrier or otherentity who is responsible for the inspection for a period of fourteen months from the date of
the inspection report. The original or a copy of the inspection report shall be retained wherethe vehicle is either housed or maintained.
(2) The original or a copy of the inspection report shall be available for inspection upon
demand of an authorized Federal, State or local official.
(3) Exception. Where the motor carrier operating the commercial motor vehicles did not performthe commercial motor vehicle's last annual inspection, the motor carrier shall be responsible
for obtaining the original or a copy of the last annual inspection report upon demand of an
authorized Federal, State, or local official.
A Texas Motor Carrier's Guide to Highway Safety396-2

Inspector Qualification (396.19)
Motor carriers must ensure that persons performing annual inspections are qualified as follows: understand the inspection standards of Part 393 and Appendix G of the FMCSR
 be able to identify defective components
 have knowledge and proficiency in methods, procedures, and tools.
Inspectors may have gained experience or training by: completing a State or Federal training program, or earning a State or Canadian Province
qualifying certificate in commercial motor vehicle safety inspections
 a combination of other training or experience totaling at least a year.
Motor carriers must retain evidence of an inspector's qualifications until one year after the inspector ceases
to perform inspections for the carrier.

Equivalent to Periodic Inspection (396.17 - 396.23)
A commercial motor vehicle (CMV) registered in Texas must meet periodic inspection requirements
through the Texas, or another approved state, CMV inspection program. Texas trucking companies withvehicles registered in Texas, but domiciled in other states will be able to have their equipment legallyinspected in the states they are domiciled in while maintaining Texas registration. The following
equivalents listed in the federal regulations only apply to carriers in states without a mandatory
inspection program: Self-inspection by qualified employee; or Third party inspection by qualified individual

Brake Inspector Qualification (396.25)
The motor carrier is responsible for ensuring that all inspections, maintenance, repairs, and service tobrakes of commercial motor vehicles comply with these regulations. The carrier must ensure that theemployees responsible for brake inspection, maintenance, service, or repairs meet minimum brakeinspector qualifications.
The brake inspector must: understand and be able to perform the brake service and inspection.
 know the methods, procedures, tools and equipment needed; and be qualified to perform brake service or inspection by training and/or experience.
Qualifying brake training or experience includes successful completion of: a State, Canadian Province, Federal agency, or union training program, a State-approved training program, training that led to attainment of a State or Canadian Province qualifying certificate to performassigned brake service or inspection tasks, including passage of CDL air brake tests in the caseof a brake inspection, or one year of brake-related training, experience, or combination of both.
Motor carriers must maintain evidence of brake inspector qualification at the principal place of businessor the location where the inspector works. Evidence must be retained for the period during which thebrake inspector is employed in that capacity, and for one year thereafter.

396-3

A Texas Motor Carrier's Guide to Highway Safety

North American Standard Inspection Procedure

A Texas Motor Carrier's Guide to Highway Safety

396-4

North American Standard Inspection Procedure -Page 2

396-5

A Texas Motor Carrier's Guide to Highway Safety

NOTES

Driver’s Vehicle Inspection Report
Driver’s Vehicle Inspection Report
Under 49 C.F.R. 396.11
Driver’s Inspection - Check any defective item and give details under “Remarks.”
Date:

Truck/Tractor No.
Air Compressor
Air Lines
Battery
Brake Accessories
BrakesCarburetor
ClutchDefroster
Drive LineEngineFifth Wheel
Front Axle
Fuel Tanks
HeaterHorn

LightsHead - Stop
Tail - Dash
Turn Indicators
Mirrors
Muffler
Oil Pressure
On-board Recorder
Radiator
Rear End
Reflectors

Safety Equipment
Fire Extinguisher
Flags-Flares-Fuses
Spare Bulbs & Fuses
Spare Seal Beam
Springs
Starter
Steering
Tachograph
Tires
Transmission
WheelsWindows
Windshield Wipers
Other

Trailer No.
Brake Connections
Brakes
Coupling Chains
Coupling (King) Pin

Doors
Hitch
Landing Gear
Lights - All
RoofSprings
Tarpaulin
Tires
WheelsOther

Trailer No.
Brake Connections
Brakes
Coupling Chains
Coupling (King) Pin

Doors
Hitch
Landing Gear
Lights - All
RoofSprings
Tarpaulin
Tires
WheelsOther

Remarks:

The Condition of the above vehicle(s) is/are Satisfactory
Driver’s Printed Name:

Driver’s Signature:

Mechanics Certification (Not Required if Condition of Vehicle(s) was/were Satisfactory):
Above defects were corrected.
Mechanic’s Signature:

Above defects need not be corrected for safe operation of the vehicle(s)Date:

Next Driver’s Review (Not Required if Condition of Vehicle(s) was/were Satisfactory):
Driver’s Signature:

Date:

Note: This form is provided as a suggested format for performing and documenting a driver’s vehicle inspection.
A motor carrier may use any format for reporting a driver’s vehicle inspection which complies with 396.11.

396-7

A Texas Motor Carrier's Guide to Highway SafetyVehicle Service Due Status Report

VEHICLE SERVICE DUE STATUS REPORT
Under 49 C.F.R. 396.3
VEHICLE IDENTIFICATION

Make

Serial Number

Year

Tire Size

Company Number/Other ID

Owner (if leased)

Date ofInspection

Type ofInspection

Mileage at Timeof Inspection

Date Next
Inspection Due

Mileage Type ofInspection Due

Inspection Due

Note: This form is provided as a suggested format for performing and documenting a vehicle’s inspection
schedule. A motor carrier may use any format for tracking a vehicle’s inspections which complies with 396.3.

A Texas Motor Carrier's Guide to Highway Safety396-8

Inspection, Repair & Maintenance Record

INSPECTION, REPAIR & MAINTENANCE RECORD
Under 49 C.F.R. 396.3
VEHICLE IDENTIFICATION

Make

Serial Number

Year

Tire Size

Company Number/Other ID

Owner (if leased)

Date

Operation Performed: Inspection, Maintenance, Repair

Note: This form is provided as a suggested format for documenting a vehicle’s inspection, maintenance andrepairs. A motor carrier may use any format for tracking a vehicle’s inspections which complies with 396.

396-9

A Texas Motor Carrier's Guide to Highway Safety

Annual Vehicle Inspection Report
ANNUAL VEHICLE INSPECTION REPORT
Under 49 C.F.R. 396.17 through 396.21

A Texas Motor Carrier's Guide to Highway Safety

396-10Brake Inspector Qualifications Certificate
BRAKE INSPECTOR QUALIFICATIONS CERTIFICATE
49 C.F.R. 396.25“Brake Inspector” means any employee of a motor carrier who is responsible for ensuring all brake inspections,maintenance, service, or repairs to any commercial motor vehicle, subject to the motor carrier’s control, meet theapplicable Federal standards.
No motor carrier shall require or permit any employee who does not meet minimum brake inspector qualifications of
49 C.F.R. 396.25(d) to be responsible for the inspection, maintenance, service or repairs of any brakes on its commercial
motor vehicles.
Minimum Qualifications
Understands the brake service or inspection task to be accomplished and can perform that task; andIs knowledgeable of and has mastered the methods, procedures, tools and equipment used when performing an
assigned brake service or inspection task; andIs capable of performing the assigned brake service or inspection by reason of experience, training or both as follows:I.

Has successfully completed an apprenticeship program sponsored by a State, a Canadian Province, a Federal
agency or a labor union, or a training program approved by a State, Provincial or Federal agency, or has acertificate from a State or Canadian Province which qualifies the person to perform the assigned brake service orinspection task (including passage of Commercial Driver's License air brake tests in the case of a brakeinspection);
Name, Location & Date:orII.

Has brake related training or experience or a combination thereof totaling at least one year. Such training orexperience may consist of:Participation in a training program sponsored by a brake or vehicle manufacturer or similar commercial
training program designed to train students in brake maintenance or inspection similar to the assigned brake
service or inspection tasks;Name, Location & Date:(years)experience performing brake maintenance or inspection similar to theassigned brake service or inspection task in a motor carrier maintenance program; orName, Location & Date:(years) experience performing brake maintenance or inspection similar to the assigned brake
service or inspection task at a commercial garage, fleet leasing company, or similar facility.
Name, Location & Date:

I certify the above information is true and accurate to the best of my knowledge.
Brake Inspector’s Signature

Brake Inspector’s Printed Name

Date

Motor Carrier Supervisor/Employee’s Signature

Motor Carrier Supervisor/Employee’s Printed Name

Date

Evidence of Inspector Qualifications is on file at:
Note: This form is provided as a suggested format for documenting a brake inspector’s qualifications. A motor
carrier may use any format for documenting a brake inspector’s qualifications which complies with 396.25.

396-11A Texas Motor Carrier's Guide to Highway Safety

MCS-32

TEXAS DEPARTMENT OF PUBLIC SAFETY
MOTOR CARRIER BUREAU

ELECTRONIC MAIL VERIFICATION FORM
Valid Positive Results and/or Roadside Inspection Notices
This form will be rejected if not signed by the Owner, President, or other Senior Official of the carrier, or by anindividual if they are also the motor carrier.

I,
am

, at,

Print Name of Individual Verifying the E-mail Address

Owner,

President,

Verifying Individual’s Position or Title

Self, orOther (specify):

of

,

C,
TXDOT Number

Print Name of the Company you Represent, Own, or Operate(if any)at,

USDOT Number

Print Physical Addressor,Telephone Number (Area Code & Extension),(if any),

Print Mailing Address (if different)

affirm that the following electronic mail address is correct and is secure pursuant to 49 C.F.R.
40.255(b)(2). I request (Check all that apply):
responses to requests for Release of CDL Holder’s Reported Positive Alcohol or Controlled
Substance Test Results to be sent by electronic mail to the following individual’s electronic
mail address. I understand that this information is confidential, and will only be released toothers pursuant to 49 C.F.R. 40.25 or a valid court order.
notification of any roadside inspections involving my commercial motor vehicles sent to thiselectronic mail address.

Print Electronic Mail Address

Print Name

Print Individual’s Telephone Number

Print Company

If the above telephone numbers do not work, you can reach us at one of the following additional
telephone numbers:
Print Additional Telephone Numbers

SIGNATUREACKNOWLEDGED before me, thisday of, 20.

NOTARY PUBLIC IN AND FOR
My Commission expires:
Motor Carrier Bureau Use Only:

Date E-mail Address Verified

Date CP Number Checked

If no applicable CP number, new CP number issued

Verified by

Deliver or Mail this original form to the MCS Supervisor, Motor Carrier Bureau, Texas
Department of Public Safety, 6200 Guadalupe, MSC# 0521, Austin, Texas 78752-4019.
MCS-32 (Rev 06/01/07)

A Texas Motor Carrier's Guide to Highway Safety

396-12

SECTION 2 – HAZARDOUS MATERIALS
Do you transport hazardous materials?
Hazardous materials means a substance or material that the Secretary of Transportation has
determined is capable of posing an unreasonable risk to health, safety, and property when transported
in commerce, and has designated as hazardous under section 5103 of Federal hazardous materials
transportation law (49 U.S.C. 5103). The term includes hazardous substances, hazardous wastes,
marine pollutants, elevated temperature materials, materials designated as hazardous in the
Hazardous Materials Table (see 49 CFR 172.101), and materials that meet the defining criteria forhazard classes and divisions in part 173 of this subchapter. It is important to know if you aretransporting hazardous materials because violations of the HMR carry civil fines in accordance with
Appendix B to Part 386 - Penalty Schedule; Violations and Maximum Monetary Penalties, andpossible criminal penalties including up to five years in jail. Hazardous materials fall into one of thefollowing basic classes and divisions:
Table 2-1
Explosives 1.1

Flammable Solids, 4.1

Explosives 1.2

Spontaneously Combustible, 4.2

Explosives 1.3

Dangerous When Wet, 4.3

Explosives 1.4

Oxidizer, 5.1

Explosives 1.5

Organic Peroxide, 5.2

Explosives 1.6

Poison Liquid or Solid, 6.1

Flammable Gas, 2.1

Infectious Substance, 6.2

Non-Flammable Gas, 2.2

Radioactive, 7Poison Gas, 2.3

Corrosive, 8Flammable & Combustible Liquids, 3

Miscellaneous, 9

To determine if a material you are transporting is hazardous, contact the shipper who provided thematerial or see the definitions of these materials in the HMR.

What do I need to do if I transport hazardous material?
Intrastate motor carriers must only comply with Parts 107 (Subpart G), 171-173, 177, 178, 179 (SubpartE), and 180. Interstate motor carriers must comply with HMR, 49 CFR 100-180. These regulations
include requirements including registration, training, shipping papers, labels, placards, and packages.
There are additional requirements in the FMCSR, which include insurance requirements, operational
restrictions, CDL endorsements, routing, parking, and attendance requirements for hazardous
materials.

Parking (397.7)
Every motor vehicle containing hazardous materials must be driven and parked in compliance with thelaws, ordinances and regulations of the jurisdiction in which it is operated unless addressed specificallyby the FMCSR.
A motor vehicle containing a Division 1.1, 1.2 or 1.3 (explosive) must be attended at all times by its
driver or a qualified representative of the motor carrier that operates it.

HM-1

A Texas Motor Carrier's Guide to Highway Safety

For non-Division 1.1, 1.2, or 1.3 material, a vehicle does not have to always be attended if all the following
conditions exist:
 The vehicle is located on the property of a motor carrier, on the property of a shipper or consignee of the
explosives, in a safe haven, or, in the case of a vehicle containing 50 pounds or less of a Division 1.1,
1.2, or 1.3 material, on a construction or survey site; and The lawful bailee of the explosives is aware of the nature of the explosives the vehicle contains and has
been instructed in the procedures which must be followed in emergencies; and The vehicle is within the bailee's unobstructed field of view or is located in a safe haven.

Smoking (397.13)
No person may smoke or carry a lighted cigarette, cigar, or pipe on or within 25 feet of: A motor vehicle which contains Class 1 material, Class 5 materials, or flammable materials
classified as a Division 2.1, Class 3, Division 4.1 and 4.2; or An empty tank motor vehicle which has been used to transport Class 3, flammable materials
or Division 2.1 flammable gases, which when used, was required to be marked or placardedin accordance with the rules in 49 CFR 177.823.

Hazardous Materials Training
No carrier may transport a hazardous material unless each hazmat employee who will operate a motor
vehicle has been trained in the applicable requirements of 49 CFR parts 380, 390-397 and theprocedures necessary for the safe operation of that motor vehicle.
Driver training shall include the following (177.816):
 Pre-Trip Inspection
 Use of vehicle controls and equipment
 Operation of the vehicle
 Procedures for maneuvering tunnels, bridges and railroad crossings Attendance requirements
 Parking requirements
 Smoking requirements
 Loading and unloading procedures
 Compatibility and segregation requirements
 Specialized requirements for cargo tanks and portable tanks
Frequency and Recordkeeping (172.704)
 Initial training - Within 90 days after employment or a change in job function
 Recurrent Training - Every three years
 Recordkeeping - Maintain records of all training for previous three years

Hazardous Materials Registration (49 CFR Part 107.601)
Carriers are required to register with the Pipeline & Hazardous Materials Safety Administration (PHMSA)
if they transport in interstate or intrastate commerce: A hazardous material in a bulk package having a capacity equal to or greater than 3,500 gallons
for liquids or gases or more than 468 cubic feet for solids
 A quantity of hazardous material that requires placards under provisions of subpart F of part 172.
For more PHMSA information about rules go to https://www.phmsa.dot.gov/ or to register go
to https://www.phmsa.dot.gov/registration/online-registration

A Texas Motor Carrier's Guide to Highway Safety

HM-2

HAZARDOUS MATERIALS INFORMATION CENTER (HMIC)
1-800-HMR-4922 (1-800-467-4922) or (202) 366-4488 (Washington, D.C.)
https://www.phmsa.dot.gov/standards-rulemaking/hazmat/hazardous-materials-information-center

The Pipeline & Hazardous Materials Safety Administration (PHMSA) (formerly RSPA) operates the
HMIC for help on use of the HMR 49 CFR Parts 100-185. The phone number is menu driven whencalling from a touch-tone phone. Non-touch tone phone callers must use the telephone number(202) 366-8553. Callers will be directed through an automated menu that provides options to: Obtain help with use of the Hazardous Material Regulations (49 CFR Parts 100-185)
 For information concerning hazardous materials transportation and rulemakings
 To report violations of the HMR
 To receive recent copies of Federal Register publications or DOT special permits
 To request copies of training materials
 To request a formal letter of interpretation

Intrastate Motor Carriers: (390.3(g))
The following rules apply to motor carriers that transport hazardous materials in intrastate commerce andto the motor vehicles that transport hazardous materials in intrastate commerce.
Part 385, subparts A and E, for carriers subject to the requirements of 385.403 of this subchapter
Part 386, Rules of PracticePart 387, Minimum Levels of Financial Responsibility
Part 390, Unified Registration System and Marking of Commercial Motor Vehicles

Intrastate carriers that require HM permits must apply for a USDOT number and will be subject to acompliance review. The safety rating issued to the intrastate carrier is for the safety permit process only
and unless specifically noted, will be calculated based on State violations equivalent to FMCSR list ofcritical and acute violations.

Transportation Security Administration (TSA)
Threat Assessments for CDL HM Endorsements
In accordance with the USA Patriot Act, the federal Transportation Security Administration (TSA) andthe U.S. Department of Transportation (DOT) have adopted rules to secure the transport of hazardous
materials. These rules require TSA to perform a security threat assessment on all commercial drivers
who transport hazardous materials. The security threat assessment process includes collecting an
individual's fingerprints and verifying US citizenship, immigration eligibility or permanent legal presencein the United States.
An individual cannot be issued a Texas commercial driver license (CDL) with a hazardous materials
endorsement (HME) until the individual completes the security threat assessment and obtains
clearance from TSA.
Individuals are not allowed to transfer the remaining validity period of an HME issued by another state.
Since a new security threat assessment is required with a Texas CDL application, existing HME holders
will be granted a 90-day temporary endorsement at the time of issuance if all other HME requirements
are met.
Detailed information regarding the USA Patriot Act, including the waiver and appeal process, isavailable on the TSA website at www.tsa.gov.

HM-3

A Texas Motor Carrier's Guide to Highway Safety

Who must hold a Safety Permit? (Parts 385.403)
After the date following January 1, 2005, that a motor carrier is required to file a Motor Carrier
Identification Report Form (MCS-150) according to the schedule set forth in §390.19(a) of this chapter,the motor carrier may not transport in interstate or intrastate commerce any of the following hazardous
materials, in the quantity indicated for each, unless the motor carrier holds a safety permit: A highway route-controlled quantity of a Class 7 (radioactive) material, as defined in §173.403 ofthis title; More than 25 kg (55 pounds) net weight of a Division 1.1, 1.2, or 1.3 (explosive) material or
articles or an amount of a Division 1.5 (explosive) material requiring placarding under part 172 of
this title; More than one liter (1.08 quarts) per package of a “material poisonous by inhalation,” as definedin §171.8 of this title, that meets the criteria for “hazard zone A,” as specified in §173.116(a) or§173.133(a) of this title; A “material poisonous by inhalation,” in a "bulk packaging," both defined in §171.8 of this title,that meets the criteria for “hazard zone B,” as specified in §173.116(a) or §173.133(a); A “material poisonous by inhalation,” as defined in §171.8 of this title, that meets the criteria for“hazard zone C,” or “hazard zone D,” as specified in §173.116(a) of this title, in a
packaging having a capacity equal to or greater than 13,248 L (3,500) gallons; or A shipment of methane (compressed or refrigerated liquid), natural gas (compressed or
refrigerated liquid), or any other compressed or refrigerated liquefied gas with a methane content
of at least 85 percent, in a bulk packaging having a capacity equal to or greater than 13,248
L (3,500 gallons).

How does a motor carrier apply for a safety permit? (385.405T)
 To apply and renew a safety permit, a motor carrier must submit a completed MCS-150B Form
 A MCS-150B Form will satisfy the requirements for obtaining or renewing a USDOT Number;there is no need to complete a MCS-150 Form Forms may be obtained at http://www.fmcsa.dot.gov or by phone 1-800-832-5660
 A motor carrier must be registered with PHMSA in accordance with part 107, Subpart G, of thistitle
 A motor carrier holding a safety permit must report to FMCSA any change in the information on
MCS-150B Form within 30 days of the change.

What conditions must a motor carrier satisfy for FMCSA to issue a Safety Permit (385.407)
 Motor carrier safety performance.
 The motor carrier must have a "Satisfactory" safety rating assigned by either FMCSA,
pursuant to the Safety Fitness Procedures of this part, or the State in which the motor
carrier has its principal place of business, if the State has adopted andimplemented safety fitness procedures that are equivalent to the procedures in subpart Aof this part; and,
 FMCSA will not issue a safety permit to a motor carrier that: Does not certify that it has a satisfactory security program as required in §385.407(b); Has a crash rate in the top 30 percent of the national average as indicated in the FMCSA
Motor Carrier Management Information System (MCMIS); or Has a driver, vehicle, hazardous materials, or total out-of-service rate in the top 30
percent of the national average as indicated in the MCMIS.

A Texas Motor Carrier's Guide to Highway Safety

HM-4 Satisfactory security program. The motor carrier must certify that it has a satisfactory security
program, including: A security plan meeting the requirements of part 172, subpart I of this title, and addressing
how the carrier will ensure the security of the written route plan required by this part; A communications plan that allows for contact between the commercial motor vehicle
operator and the motor carrier to meet the periodic contact requirements in §385.415(c)(1);and Successful completion by all hazmat employees of the security training required in§172.704(a)(4) and (a)(5) of this title.
 Registration with the Pipeline and Hazardous Materials Safety Administration (PHMSA). The motor
carrier must be registered with PHMSA in accordance with part 107, subpart G of this title.

When may a temporary safety permit be issued to a motor carrier? (385.409)
 Temporary safety permit. If a motor carrier does not meet the criteria in §385.407(a), FMCSA may
issue it a temporary safety permit. To obtain a temporary safety permit a motor carrier must certify
on Form MCS–150B that it is operating in full compliance with the HMRs; with the FMCSRs,
and/or comparable State regulations, whichever is applicable; and with the minimum financial
responsibility requirements in part 387 of this chapter or in State regulations, whichever isapplicable.
 FMCSA will not issue a temporary safety permit to a motor carrier that: Does not certify that it has a satisfactory security program as required in §385.407(b); Has a crash rate in the top 30 percent of the national average as indicated in the
FMCSA’s MCMIS; or Has a driver, vehicle, hazardous materials, or total out-of-service rate in the top 30
percent of the national average as indicated in the MCMIS.
 A temporary safety permit shall be valid for 180 days after the date of issuance or until the motor
carrier is assigned a new safety rating, whichever occurs first.
 A motor carrier that receives a Satisfactory safety rating will be issued a safety permit (see§385.421T).
 A motor carrier that receives a less than Satisfactory safety rating is ineligible for a safety
permit and will be subject to revocation of its temporary safety permit.
 If a motor carrier has not received a safety rating within the 180-day time period, FMCSA will
extend the effective date of the temporary safety permit for an additional 60 days, provided the
motor carrier demonstrates that it is continuing to operate in full compliance with the FMCSRs
and HMRs.

What operational requirements apply to the transportation of a hazardous material forwhich a permit is required? (385.415)

 Information that must be carried in the vehicle. During transportation, the following must be
maintained in each commercial motor vehicle that transports a hazardous material listed in§385.403 and must be made available to an authorized official of a Federal, State, or local
government agency upon request.
 A copy of the safety permit or another document showing the permit number, provided that
document clearly indicates the number is the FMCSA Safety Permit number; A written route plan that meets the requirements of §397.101 of this chapter for highway
route-controlled Class 7 (radioactive) materials or §397.67 of this chapter for Division 1.1,
1.2, and 1.3 (explosive) materials; andHM-5

A Texas Motor Carrier's Guide to Highway Safety The telephone number, including area code or country code, of an employee of the motor
carrier or representative of the motor carrier who is familiar with the routing of the permitted
material. The motor carrier employee or representative must be able to verify that theshipment is within the general area for the expected route for the permitted material. The
telephone number, when called, must be answered directly by the motor carrier or its
representative at all times while the permitted material is in transportation including storage
incidental to transportation. Answering machines are not sufficient to meet this requirement.
 Inspection of vehicle transporting Class 7 (radioactive) materials. Before a motor carrier may
transport a highway route controlled quantity of a Class 7 (radioactive) material, the motor carrier
must have a pre-trip inspection performed on each motor vehicle to be used to transport ahighway route controlled quantity of a Class 7 (radioactive) material, in accordance with therequirements of the “North American Standard Out-of-Service Criteria and Level VI Inspection
Procedures and Out-of-Service Criteria for Commercial Highway Vehicles Transporting
Transuranics and Highway Route Controlled Quantities of Radioactive Materials as defined in 49
CFR Part 173.403,”
 Additional requirements. A motor carrier transporting hazardous materials requiring a permit
under this part must also meet the following requirements:
 The operator of a motor vehicle used to transport a hazardous material listed in §385.403
must follow the communications plan required in §385.407(b)(2) to make contact with thecarrier at the beginning and end of each duty tour, and at the pickup and delivery of eachpermitted load. Contact may be by telephone, radio or via an electronic tracking ormonitoring system. The motor carrier or driver must maintain a record of communicationsfor 6 months after the initial acceptance of a shipment of hazardous material for which asafety permit is required. The record of communications must contain the name of thedriver, identification of the vehicle, permitted material(s) being transported, and the date,location, and time of each contact required under this section.
 The motor carrier should contact the Transportation Security Administration’s
Transportation Security Coordination Center (703–563–3236 or 703–563–3237) at any
time the motor carrier suspects its shipment of a hazardous material listed in §385.403 is
lost, stolen or otherwise unaccounted for.

How long is a safety permit effective? (385.419)
Unless suspended or revoked, a safety permit (other than a temporary safety permit) is effective for two
years, except that: A safety permit will be subject to revocation if a motor carrier fails to submit a renewal application(Form MCS-150B) in accordance with the schedule set forth for filing Form MCS-150 in§390.19(a) of this chapter; and An existing safety permit will remain in effect pending FMCSA’s processing of an application forrenewal if a motor carrier submits the required application (Form MS-150B) in accordance with theschedule set forth in §390.19(a)(2) and (a)(3) of this chapter.

Under what circumstances will a safety permit be subject to revocation or suspension by
FMCSA? (385.421T)
A safety permit will be subject to revocation or suspension by FMCSA for the following reasons: A motor carrier fails to submit a renewal application (Form MCS–150B) in accordance with theschedule set forth in §390.19T(a)(2) and (3) of this chapter; A motor carrier provides any false or misleading information on its application (Form MCS–
150B), or as part of updated information it is providing on Form MCS–150B (see§385.405T(d));
 A motor carrier is issued a final safety rating that is less than Satisfactory;
A Texas Motor Carrier's Guide to Highway Safety

HM-6

A motor carrier fails to maintain a satisfactory security plan as set forth in §385.407(b);A motor carrier fails to comply with applicable requirements in the FMCSRs, the HMRs,
or compatible State requirements governing the transportation of hazardous materials, in a manner
showing that the motor carrier is not fit to transport the hazardous materials listed in§385.403;
 A motor carrier fails to comply with an out-of-service order;
 A motor carrier fails to comply with any other order issued under the FMCSRs, theHMRs, or compatible State requirements governing the transportation of hazardous materials,
in a manner showing that the motor carrier is not fit to transport the hazardous materials listed in§385.403;
 A motor carrier fails to maintain the minimum financial responsibility required by §387.9 ofthis chapter or an applicable State requirement; A motor carrier fails to maintain current hazardous materials registration with the Pipelineand Hazardous Materials Safety Administration; or A motor carrier loses its operating rights or has its registration suspended in accordance with
§386.83 or §386.84 of this chapter for failure to pay a civil penalty or abide by a payment plan.


Determining whether a safety permit is revoked or suspended. A motor carrier’s safety permit will besuspended the first time any of the conditions specified in paragraph (a) of this section are found to
apply to the motor carrier. A motor carrier’s safety permit will be revoked if any of the conditions
specified in paragraph (a) of this section are found to apply to the motor carrier and the carrier’s safety
permit has been suspended in the past for any of the reasons specified in paragraph (a) of this section.
Effective date of suspension or revocation. A suspension or revocation of a safety permit is effective:
 Immediately after FMCSA determines that an imminent hazard exists, after FMCSA issues
a final safety rating that is less than Satisfactory, or after a motor carrier loses its operatingrights or has its registration suspended for failure to pay a civil penalty or abide by a paymentplan; Thirty (30) days after service of a written notification that FMCSA proposes to suspend or revokea safety permit, if the motor carrier does not submit a written request for administrative
review within that time period; or As specified in §385.423(c), when the motor carrier submits a written request foradministrative review of FMCSA’s proposal to suspend or revoke a safety permit.
 A motor carrier whose safety permit has been revoked will not be issued areplacement safety permit or temporary safety permit for 365 days from the time of revocation.

HM-7

A Texas Motor Carrier's Guide to Highway Safety

NOTESInspection Procedure

North American Standard Hazardous Materials/Dangerous Goods
For more detailed information, see the procedures contained in the CVSA Operations Manual.

1• As the vehicle is approached forinspection, follow all safety precautions.
• Do a complete walk-around of the vehicle
and check for placards, leaks and generalvehicle condition.
• Shipping papers and emergency response
information must be within the driver’s
immediate reach when restrained by the lap
belt and visible to the person entering thevehicle, or in a holder mounted on the insideof the driver’s door.
2

name and subsidiary hazards inparentheses.

Initiate the Inspection

Check the Shipping Paper(s) for
Compliance• The presence of hazardous materials/
dangerous goods (HM/DG) on the shipping
paper that also contains non-hazardous
freight must be one of the following:-- Entered first (and under the DG
heading for Canada only)-- Entered in contrasting color-- Identified with an “X” in the HM/DG
column-- Identified by an “RQ” in the HM column,
if a reportable quantity of a hazardous
substance identified in Appendix A isbeing transported (U.S. only)• Shipments of hazardous waste thatare required to be manifested must be
accompanied by a Hazardous Waste
Manifest. The manifest may meet therequirements of the shipping paper.
• Verify compliance of the proper shipping
name.
• Check 172.101, Appendix A, to see if
the material is a hazardous substance.
Hazardous substances are regulated by allmodes. (U.S. only)• Check 172.101, Appendix B, to see if thematerial is a marine pollutant. Only bulk
packages containing marine pollutants
are subject to the regulations whentransported by highway. Refer to 171.4 formarine pollutant exceptions. (U.S. only)• Refer to 172.101 Table, Column 1, for thepresence of a symbol when determining
which entry to use for the proper shipping
name. (U.S. only)• Verify that the hazard class/division
entered on the shipping paper
corresponds with the proper shipping• Verify that the identification (ID) number
and packing group entered on the shipping
paper correspond with the proper shippingname.
• Verify that the total quantity and unit ofmeasure is entered on the shipping paper.
• Verify that the number and type of
packages are entered on the shipping
paper.
• Verify that the HM/DG basic description
appears on the shipping paper in theproper sequence:-- ID number-- Proper shipping name-- Hazard class/division-- Packing group, if applicable• Always refer to special provisions wheninspecting a shipping paper and check for
additional entries that may be applicableto the shipment.
• Recognize when exceptions to theshipping paper requirement apply.
• Verify that the emergency response
telephone number is entered on the
shipping paper in the proper manner.
• Verify that the words “24 hour number” oran abbreviation of those words, followedby the phone number, are entered on
the shipping paper in the proper manner.
(Canada only)• Verify that the emergency response
information, as appropriate, accompanies
the shipment. (U.S. only)• Verify that the Emergency Response
Assistance Plan (ERAP) number andactivation telephone number are enteredon the shipping paper.
(Canada only)• Verify that the consignor certification andname of the individual who made thecertification are entered on the shipping
paper. (Canada only)
3

Check for Placarding Compliance• Check for exceptions that may apply tothe placarding requirements for the
HM/DG shipment.
• Placarding of Table 1 materials is required
for any quantity.

www.cvsa.org• Placarding of Table 2 materials is requiredfor 1,001 lbs. (454 kg.) or more.
• When HM/DG is offered for transportationin bulk packaging/large means ofcontainment, appropriate placards must
be displayed, unless specific conditions
have been met.
• Verify the proper display of any required
subsidiary hazard placards.
• Verify that placards meet general
specifications.
• Verify the required placards are displayed
and meet visibility requirements on atransport vehicle.
4

Check Marking Compliance• Use the shipping papers to determine the
HM/DG being transported and the quantityof HM/DG. Determine if the shipment is abulk or non-bulk shipment.
• Verify display of the ID number(s) on bulk
packages/large means of containment
in one of the three acceptable manners:
placards, orange panels or plain whitesquare on point displays.
• Check transport vehicle for display of
ID numbers when transporting large
quantities of a single HM/DG in non-bulk
packages/small means of containment.
• If no ID number is displayed on a bulk
package/large means of containment,
verify if this is appropriate for the
shipment using the prohibited display andspecial provision sections.
• Verify additional marking requirementsthat apply to portable tanks, cargo tanks
and multi-unit tank car tanks.
• Verify that markings on packages conformto set size standards and specifications.
• Verify that packages are marked on atleast one side or end of the package, as
required.
• Determine if the package is subject to a
U.S. DOT special permit requiring that it
be marked with “DOT-SP” followed by theapplicable permit number.
• If the shipment is being transported
as per a Transport Canada (TC)equivalency certificate, the shipment
must be compliant with the equivalency
certificate’s conditions and theTransportation of Dangerous Goods(TDG) Regulations.
over© 2019 Commercial Vehicle Safety Alliance All rights reserved.

Inspection Procedure: North American Standard Hazardous Materials/Dangerous Goods• Verify that required basic markings areon all non-bulk packages/small means ofcontainment.
• When the shipping papers reveal thefollowing HM/DG, check for additional
marking requirements that may apply:-- PIH materials-- Hazardous substances-- Orientation arrows-- ORM-D-- Explosive package requirements-- Toxic/Poison package markings-- Infectious substances-- Radioactive material-- Marine pollutant-- Limited quantity• Verify that the location of the marking isappropriate.

5

Check Labeling Compliance• Begin inspection of labeling compliancewith the shipping papers in hand, using
the shipping papers to determine the
HM/DG being transported.
• Observe labels (if any) that are present on
the package. When labels are specified forthe package but are not present on the
package, check for exceptions to labelingrequirements that may apply.
• Verify that labels are properly locatedon the package. Check for multiple andduplicate labeling, as appropriate.
• Verify that the required label specifications
are met for all displayed labels.
6

Check Packaging Compliance• Use the shipping papers to determine the
HM/DG being transported. Refer to special
provisions that may apply to packaging
regulations for that material.

• Identify the type of packaging used anddetermine if the packaging is appropriate
for the HM/DG it contains, and is notleaking.
• Determine if a U.S. DOT exception applies
to the packaging. (U.S. only)
7

Check Loading Compliance• Observe the general securement of
the HM/DG being transported. Verify
the packages are in compliance withthe blocking, bracing and securement
requirements of the regulations.
• Verify segregation, separation andcompatibility for the HM/DG beingtransported.
• Determine if more stringent regulations
apply for the subsidiary hazard of theHM. (U.S. only)

Hazardous Materials of Trade Checklist
ITEM

YClass/Division Limits [173.6(a)]N

NA

RATE LIMIT
Packaging [173.6(b)]Division 2.1

Leak tight / Sift proof / Securely closed

Division 2.2

Secured against movement / Protected

Division 2.2, ASME ≤ 70 gallons

Original package or equivalentClass 3Single package secured in cage, box, bin, compartment
Gasoline [173.6(b)(4)]Division 4.1
Division 4.3, PG II or III, ≤ 1 oz.

Plastic or metal (no glass)

Division 5.1

Plastic (UL/FM): 1 quart or less per 29 CFR 1910.106(d)(2)Division 5.2

Metal (UL/FM): 5 gallons or less per 29 1910.106(d)(2)Division 6.1

Safety can: 5 gallons or less per 29 CFR 1926.152

Division 6.2, not Category A infectious
substances (see other limits)

UN specification container: 8 gallons or lessClass 8Cylinders [173.6(b)(5)]Class 9Division 2.1 or 2.2

ORM-D

Outer packaging not required

3, 4.1, 5.1, 5.2, 6.1, 8, 9, ORM-D Non-Bulk Limits

Valves tightly closed
Hazard Communication [173.6(c)]PG I ≤ 1 lb. solid / 1 pint liquid
PG II / III / ORM-D ≤ 66 lbs.

Common name or PSN marking

Class 9 Bulk Limits

RQ, if applicable

400 gallons ≤ 2 percent concentration
Div 6.2 Limits [173.6(a)(4)]

Bulk Class 9 ID number marking
Cylinder marking/labeling
Driver Requirements

Diagnostic / Biological package limits
Regulated medical waste limits

Driver informed of HM / RQ

Self–Reactive or TIH / PIH or Hazardous Waste
Self–Reactive / TIH / HW not eligible for MOT

Driver informed of 173.6 requirements
Aggregate Volume Limit
Aggregate gross weight ≤ 440 lbs.
Class 9 Tank ≤ 400 gallons

www.cvsa.org© 2019 Commercial Vehicle Safety Alliance All rights reserved.

Y

N

NA

Inspection Procedure

North American Standard Cargo Tank and Other Bulk Packagings
For more detailed information, see the procedures contained in the CVSA Operations Manual.

1

Initiate the Inspection• As the vehicle is approached forinspection, follow all safety precautions.
• Do a complete walk-around of the vehicle
and check for placards, leaks and generalvehicle condition.
• Shipping papers and emergency response
information must be within the driver’s
immediate reach when restrained by thelap belt and visible to the person entering
the vehicle, or in a holder mounted on theinside of the driver’s door.
Check the Shipping Paper(s) for Compliance• The presence of hazardous materials/
dangerous goods (HM/DG) on the shipping
paper that also contains non-hazardous
freight must be one of the following:-- Entered first (and under the DG
heading for Canada only)-- Entered in contrasting color-- Identified with an “X” in the HM/DG
column-- Identified by an “RQ” in the HM column,
if a reportable quantity of a hazardous
substance identified in Appendix A isbeing transported (U.S. only)• Shipments of hazardous waste thatare required to be manifested must be
accompanied by a Hazardous Waste
Manifest. The manifest may meet therequirements of the shipping paper.
• Verify compliance of the proper shipping
name.
• Check 172.101, Appendix A, to see if
the material is a hazardous substance.
Hazardous substances are regulated by allmodes. (U.S. only)• Check 172.101, Appendix B, to see if thematerial is a marine pollutant. Only bulk
packages containing marine pollutants
are subject to the regulations whentransported by highway. Refer to 171.4 formarine pollutants. (U.S. only)• Refer to the 172.101 Table, Column 1,
for the presence of a symbol when
determining which entry to use for theproper shipping name. (U.S. only)• Verify that the hazard class/division enteredon the shipping paper corresponds withthe proper shipping name and subsidiaryhazards in parentheses.
• Verify that the identification (ID) number
and packing group entered on the
shipping paper correspond with theproper shipping name.
• Verify that the total quantity and unit ofmeasure is entered on the shipping paper.
• Verify that the number and type of
packages are entered on the shipping
paper.
• Verify that the HM/DG basic description
appears on the shipping paper in theproper sequence:-- ID number-- Proper shipping name-- Hazard class/division-- Packing group, if applicable• Always refer to special provisions wheninspecting a shipping paper and check for
additional entries that may be applicableto the shipment.
• Recognize when exceptions to the shipping
paper requirement apply.

• Verify that the words “24 hour number” oran abbreviation of those words, followedby the phone number, are entered on
the shipping paper in the proper manner.
(Canada only)• Verify that the emergency response
information, as appropriate, accompanies
the shipment. (U.S. only)• Verify that the Emergency Response
Assistance Plan (ERAP) number andactivation telephone number are enteredon the shipping paper. (Canada only)• Verify that the consignor certification andname of the individual who made thecertification are entered on the shipping
paper. (Canada only)
Check for Placarding Compliance• Check for exceptions that may apply to theplacarding requirements for the HM/DG
shipment.
• Placarding is required for any quantity of a
HM/DG in a bulk package/large means ofcontainment.
• When HM/DG is offered for transportationin bulk packaging/large means ofcontainment, appropriate placards must
be displayed, unless specific conditions
have been met.
• Verify the proper display of any required
subsidiary hazard placards.
• Verify that placards meet general
specifications.
• Verify the required placards are displayed
and meet visibility requirements on atransport vehicle.

• Verify that the emergency response
telephone number is entered on the
shipping paper in the proper manner.

www.cvsa.org© 2019 Commercial Vehicle Safety Alliance All rights reserved.

overInspection Procedure: North American Standard Cargo Tank and Other Bulk Packagings

Check Marking Compliance• Use the shipping papers to determine
the HM/DG being transported and thequantity of HM/DG.

• Identify the type of packaging used anddetermine if the packaging is appropriate
for the HM/DG it contains, and is notleaking.

• Verify display of the ID number(s) on thebulk package/large means of containment
in one of the three acceptable manners:
placards, orange panels or plain whitesquare on point displays.

• Determine if a U.S. DOT exception applies
to the packaging. (U.S. only)• If no ID number is displayed on a bulk
package/large means of containment,
verify if this is appropriate for thatshipment using the prohibited display andspecial provision sections.
• Verify additional marking requirementsthat apply to portable tanks, cargo tanks
and multi-unit tank car tanks.
• Verify that markings on the package
conform to set size standards andspecifications.
• Determine if the package is subject to a
U.S. DOT special permit requiring that it
be marked with “DOT-SP” followed by the
special permit number.
• If the shipment is being transported as
per a Transport Canada (TC) equivalency
certificate, the shipment must becompliant with the equivalency certificate’s
conditions and the Transportation ofDangerous Goods (TDG) Regulations.
• When the shipping papers reveal thefollowing HM/DG, check for additional
marking requirements that may apply:------

PIH materials
Elevated temperature materials
Marine pollutants
Infectious substances
Petroleum sour crude oil

Check Loading Compliance• Observe the general securement of
the HM/DG being transported. Verify
compliance with the blocking and bracing
requirements of cargo.
• Verify segregation, separation andcompatibility for the HM/DG beingtransported.
• Determine if more stringent regulations
apply for the subsidiary hazard of theHM. (U.S. only)
Package Authorization• Verify that the bulk package/largemeans of containment is authorizedunder regulations for the product beingtransported, including any testing or
inspection standards.
2

Check for Specification Marking• Examine package for specification
marking, attachment, location of
specification marking and other required
information.
3

Inspect Test Date Markings• Verify test date markings on bulk
packages/large means of containment for:-----• Verify that the location of the marking isappropriate.
Check Labeling Compliance• Begin inspection of labeling compliancewith the shipping papers in hand, using
the shipping papers to determine the
HM/DG being transported.
• Observe labels (if any) that are present on
the package. When labels are specified forthe package but are not present, check for
exceptions to labeling requirements that
may apply.
• Verify that labels are properly locatedon the package. Check for multiple andduplicate labeling, as appropriate.

4

Inspect Securement and Integrity• Inspect the bulk package/large means ofcontainment for proper securement andintegrity, including supports, anchoring
and ring stiffeners (if applicable).
Note: If the cargo tank is constructed withexternal ring stiffeners with an air space,check to see that a drainage hole has been
provided and is open.
5

Inspect Double Bulkhead Drains• Void spaces in double bulkheads are
required to be vented and must be
equipped with drainage which must be
operative at all times.
Caution: If bottom drain is plugged, do notremove.

• Verify that the required label specifications
are met for all displayed labels.
Check Packaging Compliance• Use the shipping papers to determine the
HM/DG being transported. Refer to special
provisions that may apply to packaging
regulations for that material.

Location
Size
Legibility and durability
Appropriate test date for package

6

Inspect Piping and Protection• Check for shear sections, sacrificial devices
or suitable guards, when applicable.
• Check for minimum road clearance, whenapplicable.

7

Inspect Emergency Flow Control
Devices• Inspect internal valves and other closures,
as applicable. Requirements for valves
may differ depending upon specificationand commodity.
• Inspect emergency flow control devices
including:-- Remote control devices and required
markings-- Automatic heat-actuated devices-- One-way or excessive flow valves• Inspect inlet/outlet markings (if applicable).
Caution: Do not open valves or closures.
8

Inspect Rear End Protection• Inspect rear end protection and rear bumper.
9Check Optional Inspection Items• The following inspection items are locatedon the top of cargo tanks and inspectionof these items will be dependent upon theoperating policies of individual agencies:-- Manhole assemblies-- Pressure relief devices-- Overturn protection
10 Apply CVSA Decal• When a U.S. DOT/TC specification
cargo tank inspection is completed inconjunction with the North American
Standard Level I and/or Level V Inspection,
CVSA decals shall not be issued to U.S.
DOT/TC specification cargo tank vehicles
found to have violations of the following:-- Retest requirements-- Cargo tank authorization (Does notinclude specification shortages)-- Manhole covers-- Internal valves-- Discharge valves-- Cargo tank integrity-- Supports and anchoring-- Double bulkhead drains-- Ring stiffeners-- Rear-end protection-- Emergency flow control-- Piping and protection-- Overturn Protection-- Venting• CVSA decal(s) shall only be applied to U.S.
DOT/TC specification cargo tanks by CVSAcertified cargo tank inspectors.
• The location for a CVSA decal on a cargo tanksemi-trailer shall be at eye-level near theright front of the cargo tank and on the lower
right corner of the exterior surface of thepassenger’s windshield of a straight truck.

• Ensure that piping is free of leaks.

www.cvsa.org© 2019 Commercial Vehicle Safety Alliance All rights reserved.

NOTES

SECTION 3 – CARRIERS OF PASSENGERS
Historically, the predecessor agencies of the FMCSA only regulated “for-hire” transportation of passengers
with a vehicle designed to transport more than 15 passengers, including the driver.
Private motor carriers of passengers (PMCPs) became subject to the FMCSRs on January 1, 1995. They
are separated into two groups (business or non-business) and are exempt from certain requirements of
the FMCSRs.
Motor carriers operating vehicles designed or used to transport 9 to 15 passengers (including the driver)for compensation became subject to three regulatory standards on February 12, 2001.
Effective November 10, 2003: The definition of a CMV now includes "Small Passenger" carrying
vehicles. Motor carriers operating CMVs designed or used to transport 9 to 15 passengers (including
the driver), in interstate commerce must comply with FMCSR Parts 390 through 396 when they are
directly compensated for such services; or designed or used to transport 16 or more passengers(including the driver), and is not used to transport passengers for compensation. The drivers andvehicles operated by motor carriers in transporting 9 to 15 passengers (including the driver) for directcompensation are subject to the same safety requirements imposed upon motor coach operations
with the exception of the commercial driver’s license, controlled substance and alcohol testing
regulations. Motor carriers operating CMVs designed or used to transport 9 to 15 passengers (including
the driver), not for direct compensation, provided the vehicle does not otherwise meet the definition of
a commercial motor vehicle are subject only to FMCSR Parts 390.15, 390.19 390.21(a) and
390.21(b)(2), 391.15(f), 392.80 and 392.82
Although the interstate Hours of Service Requirements for motor carriers of property changed on
January 4, 2004 and again on October 1, 2005: The hours of service requirements for motor carriersof passengers will remain as they have been in been in the past. Drivers may drive no longer than 10 hours
without 8 consecutive hours off duty or sleeper berth time if equipped with sleeper berth meeting therequirements as defined by FMCSR 393.76. Sleeper berth and off duty time can be combined to acquire
the 8 consecutive hours and the sleeper berth time can be split to obtain the required 8 hours. Drivers
cannot drive after 15 hours total combined time of “on duty not driving” and “driving time” without 8
consecutive hours off duty/sleeper berth time.
Note: Intrastate hours of service rules in Texas are the same for motor carriers of both property andpassengers (37 TAC 4.12).

Types of Motor Carriers of Passengers
For-hire Carriers
Three factors must be present before a motor carrier of passengers is classified as a “for-hire” carrier:
1. The motor carrier provides interstate transportation of passengers for a commercial purpose;
2. The motor carrier is compensated, either directly or indirectly, for the transportation service
provided; and3. The transportation service is generally available to the public at large.
Examples of for-hire transportation of passengers include inter-city bus service, charter bus service, canoerental company bus service, and hotel bus service.

A Texas Motor Carrier's Guide to Highway Safety

PCVI-1

Business PMCPs
Business PMCPs provide private interstate and/or intrastate transportation of passengers in thefurtherance of a commercial purpose. These include companies that use buses to transport their own
employees and professional musicians who use buses for concert tours. Commercial businesses thatprovide passenger transportation to the general public are not business PMCPs. They are considered“For-hire” and are already subject to the FMCSRs.

Non-business PMCPs
Non-business PMCPs provide private, interstate and/or intrastate transportation of passengers that is notin the furtherance of a commercial purpose. These include churches, private schools, scout groups, andother charitable organizations that may purchase or lease buses for the private transportation of theirrespective groups.
Churches, other charitable organizations, or private associations, that offer charter bus service to thegeneral public with the intent to make a profit are not Non-business PMCPs. They are considered “Forhire” and are already subject to the FMCSRs.

Applicability of FMCSRs
Table 3-1 - FMCSRs Applicable to Business PMCPs
PART

REGULATORY TOPICAPPLICABLE

382

Controlled Substances and Alcohol Use and Testing

Yes

383

Commercial Driver’s License

Yes

387

Financial Responsibility (Insurance/Surety)

No

390

General Applicability & Definitions

Yes

391

Qualifications of Drivers

Partial392

Driving of Commercial Motor Vehicles

Yes

393

Parts and Accessories

Yes

395

Driver’s Hours of Service

Yes

396

Inspection, Repair and Maintenance

Yes

Exemptions – Business PMCPs are not subject to: Minimum levels of financial responsibility
 Road test requirements of Part 391
 Refer to 391.69

PCVI-2A Texas Motor Carrier's Guide to Highway Safety

Table 3-2 FMCSRs Applicable to Non-Business PMCPs
PART

REGULATORY TOPICAPPLICABLE

382

Controlled Substances and Alcohol Use and Testing

Yes

383

Commercial Driver’s License

Yes

387

Financial Responsibility (Insurance/Surety)

No

390

General Applicability & Definitions

Partial391

Qualifications of Drivers

Partial392

Driving of Commercial Motor Vehicles

Yes

393

Parts and Accessories

Yes

395

Driver’s Hours of Service

Partial396

Inspection, Repair and MaintenancePartial

Exemptions – Non-business PMCPs are not subject to:






Minimum levels of financial responsibility
Subpart C of Part 391
Subpart D of Part 391
Subpart F of Part 391
Most paper work and record-keeping requirements of Parts 390, 391, 395, and 396.

Financial Responsibility For Motor Carriers Of Passengers
49 CFR Part 387, Subpart B outlines minimum levels of financial responsibility (insurance) applicable to“for-hire” carriers transporting passengers in interstate commerce.
The following chart summarizes the applicability of the minimum levels of financial responsibility
regulations to passenger carriers.
Table 3-3
Size of Vehicle“For-hire”
Passenger Carrier

Business
PCMPs

Non-business
PCMPs

Vehicle with a seating
capacity of 16 or more

$5,000,000 insurance
coverage required

Not Subject

Not Subject

Vehicle with a seating
capacity of 15 or less

$1,500,000 insurance
coverage required

Not Subject

Not Subject

Exemptions – Minimum Financial Responsibility Regulations do not apply to: A motor vehicle transporting only school children and teachers to and from school A motor vehicle providing taxicab service, having a seating capacity of less than 7 passengers,
and not operating on a regular route or between specified points
 A motor vehicle carrying less than 16 individuals in a single daily round trip to commute to andfrom work

A Texas Motor Carrier's Guide to Highway Safety

PCVI-3

Frequently Asked Questions
1. Are PMCPs required to mark their vehicles in accordance with 49 CFR Part 390.21?
Yes.
2. Are non-business PMCP drivers required to be medically examined?
No. Section 391.68(c) specifically states that much of Sections 391.41 and 391.45, which requirea driver to be medically examined and to have a medical examiner’s certificate on his/her person,
do not apply to non-business PMCPs. However, non-business PMCP drivers are subject to theminimum physical qualification standards found in Section 391.41 (b) (1)-(13).
Non-business PMCPs should become familiar with the minimum physical qualification standards
found in Section 391.41 and the driver waiver conditions of Section 391.49.
Non-business PMCP drivers may be placed out-of-service during terminal, en route, or
destination inspections if they are required by Section 391.41 to have a waiver and do notpossess one.
3. Are non-business PMCP drivers subject to the driver’s hours of service regulations?
Yes. However, they are not required to prepare or maintain records of duty status. Non-business
PMCP driver’s hours of service will be evaluated by enforcement officers during terminal, enroute, and destination inspections based on evidence available at the inspection location.
It is recognized that some individuals who volunteer to drive for non-business PMCPs may also
drive for other motor carriers and in that capacity are required to maintain a record of duty
status. All on-duty time performed for a non-business PMCP must be recorded on the recordsof duty-status submitted to that driver’s regularly employing motor carrier.
4. Are non-business PMCPs required to have their vehicles inspected?
Yes. In accordance with Section 396.17.

Applicability of the FMCSRs to School Bus Transportation
Table 3-4
Entity TypeSchool To Home orHome to School

Extracurricular School
Activities

Public School Transporting Students

Not Subject

Not Subject

Private School Transporting Pre-Primary,Primary and Secondary Students

Not Subject

Subject as Non-Business
PMCP’sPrivate School Transporting
Post-Secondary Students

Subject as NonBusiness PMCP’s

Subject as Non-Business
PMCP’s“For Hire” Contractors Transporting
Pre-Primary, Primary and Secondary Students

Not Subject

Subject as “For Hire
Carriers”“For Hire” Contractors Transporting
Post-Secondary Students

Subject as “For Hire
Carriers”

Subject as “For Hire
Carriers”

PCVI-4A Texas Motor Carrier's Guide to Highway Safety

Passenger Vehicle Inspection Procedure

A Texas Motor Carrier's Guide to Highway Safety

PCVI-5

Passenger Vehicle Inspection Procedure- Page 2

PCVI-6

A Texas Motor Carrier's Guide to Highway SafetyBus/Motorcoach Emergency Exit Inspection Record
BUS/MOTORCOACH EMERGENCY EXITS INSPECTION
Under 49 C.F.R. 396.3
VEHICLE IDENTIFICATION

Make

Serial Number

Year

Tire Size

Company Number/Other ID

Owner (if leased)

Operations Inspected
CHECK PUSHOUTWINDOWS

Date

CHECK EMERGENCYDOORSCHECK EMERGENCY
DOOR MARKING
LIGHTS

OTHER

Note: This form is provided as a suggested format for documenting a bus or motorcoach emergency exits
inspection. A motor carrier may use any format for tracking a vehicle’s inspections which complies with
396.3.

Pageof

Documenting Operations from

A Texas Motor Carrier's Guide to Highway Safety(date) to _(date)

PCVI-7

NOTESNOTES

SECTION 4 – DOCUMENT RETENTION
Parts 40 & 382 Drug & Alcohol Testing:382.405 – records must be kept in a secure location to prevent unauthorized release.
40.333 and 382.401 – records must be kept for specific minimum periods of time:
Five Years









Records of any alcohol tests indicating an alcohol concentration of 0.02 or more
Verified Positive Results for controlled substances tests
Documentation of refusals to take test including substituted or adulterated test
Driver evaluation and referrals relating to Substance Abuse Professional reports
All follow up test and schedules for follow up testing (40.333 and 40.311(h))
Calibration Documentation
Records related to the Administration of Drug and Alcohol testing programs
Any year USDOT requests a summary of annual testing under 382.403, a copy of the annual
calendar year summary provided to USDOT

Three Years – Alcohol and controlled substances records obtained from previous employers under 40.25
or 391.53(c)Two Years – Records related to the alcohol and controlled substances testing process (except
calibration documentation, which must be kept for five years)
One Year – Records of negative and cancelled controlled substances test results, and alcohol test resultswith a concentration of less than 0.02
Indefinite – Records related to the education and training of breath alcohol technicians, screening test
technicians, supervisors, and drivers shall be maintained by the employer while the individual performs
the functions which require the training and for two years after ceasing to perform those functions.

382.403 – Survey Reports
Every year, the Federal Motor Carrier Safety Administration will survey a small percentage of regulated
motor carriers for statistical analysis of the effectiveness and scope of the drug and alcohol testing
program. FMCSA maintains the results of these surveys in a “management information system.” If you
are contacted by FMCSA to provide this information, you must do so. You must also maintain copies of
information you provide for five years (See the five year rule under 382.401).

382.405 & Part 40, Subpart P (Sections 40.321 to 40.333) – Access & confidentiality
For the most part, records pertaining to a driver’s participation in drug and alcohol testing are confidential
and must be kept in a secure location. A driver is entitled to copies of records the employer maintains aboutthat driver’s participation in alcohol and drug testing. When a driver signs a release to a future employer orsomeone else, the person holding the release is entitled to copies of those records as well. If the driver isseeking unemployment insurance, workers’ compensation, or other benefits in a lawsuit or other forum andthe drivers’ confidential records are relevant to the proceeding, the employer may provide these records tothat forum. Certain government entities are entitled to such records. The rules on this are long andspecific. Please read these regulations before providing or withholding access to these types of records.

DR-1

A Texas Motor Carrier's Guide to Highway SafetyPart 387
387.7, 387.31 – Certain motor carriers are required to have specific motor carrier insurance.
Documentation requirements fall under the following subsections. Proof of current insurance must be(d) maintained at the carrier’s principal place of business,(e) provided to the public upon reasonable request as it is public information, and(f) maintained on each vehicle being operated.
Be aware that although the regulation does not require proof of expired/replaced insurance policies, mostpolicies provide for a time period by which claims can be made on that policy. It is in your best interest to
maintain proof or an expired/replaced policy as long as a valid claim could be filed against it.
Also, certain motor carriers may post a surety bond rather than obtaining insurance. Strict compliance withrules under 387.301 to 387.323 must be followed in order to do this. Freight forwarders may also post
surety bonds instead of obtaining insurance. They must strictly comply with rules under 387.401 to
387.419.

Part 390
390.15(b) – Accident Register.
An “accident” is defined under 390.5 as an occurrence involving a commercial motor vehicle operating ona public roadway which results in a fatality, an injury requiring treatment away from the scene of theoccurrence, or towing of any motor vehicle due to disabling damage. It does not include an occurrence
involved in loading or unloading cargo or boarding or alighting passengers. Such occurrences
are commonly referred to as “recordable accidents” because they must be recorded on an accident
register. The register must contain required information for each accident in the past three years. Texas
law does not require you to maintain copies of official accident reports, but doing so would meet therequirements of the accident register.

390.29 – Location of Records or Documents
Generally a motor carrier must keep all records required by other parts of the safety regulations at the
principal place of business. If the motor carrier has multiple office and operating locations, records ofspecific drivers and/or trucks may be kept at a regional office or a work reporting location. However, if
federal, state or local officials with authority to audit these records makes a request, the motor carrier
must make them available at the principal place of business or other location specified by the agent or
representative within 48 hours, excluding weekends and federal holidays.

390.31 – Copies of Records or Documents
Generally a motor carrier must keep all records in their original form. However, a motor carrier may
microfilm records provided the motor carrier has sufficient means to access and reproduce the records,
and any records where color or shading is relevant are marked to retain this relevance in the black & white
context of microfilming. A motor carrier may also scan or otherwise store such records or documents
electronically as long as the motor carrier can reproduce these documents in written form, including
verifying required signatures. Originals may be destroyed after imaging, as long as the imaging meetsthese requirements.

Part 391
391.51 – Driver Qualification Files.
Driver qualification records may be maintained with the rest of the driver’s personnel file (i.e. records
required by the motor carrier but not required by motor carrier safety regulations). Most information indriver qualification files must be maintained as long as the driver is driving for the motor carrier, and thenA Texas Motor Carrier's Guide to Highway Safety

DR-2

for three more years. However, the following records may be removed from the driver’s qualification
file three years after the date the document was made/signed (“executed”):






Annual state driving record reports (Note: not the original state driving record)
Notes regarding the reviews of the annual state driving record checks
Driver certifications of violations of the previous 12 months
Medical certification of the driver’s physical qualification
Waivers of medical disqualifications

391.53 – Driver Investigation History Files
Driver investigation history files must be maintained in a secure location with controlled access.
Information obtained may only be used to make the hiring decision. Only personnel responsible for thehiring decision and for maintaining these records may have access to these records. Exception: aninsurer may see the records from these files that do not relate to drug/alcohol testing. These files must
be maintained as long as the driver is driving for the motor carrier, and then for three more years (i.e.
the same as for the regular driver qualification files).

Subpart G – Limited Exceptions
Some drivers, based on when they started driving, what duties they perform and how many employers they
have, do not need complete driver qualification files. But whatever records must still be maintained havethe same retention requirements as for drivers with complete driver qualification files. For example, even
if you are not required to maintain a job application, if the driver requires a medical certification, you must
maintain the medical certification for at least three years after it is issued. Also, a copy of a negative preemployment drug test must be maintained for one year.

Part 395
395.1 – Various Exceptions
Time records which are created under a valid exception to the 395.8 Records of Duty Status requirement
must still be kept for the same six month time period.

395.8 – Records of Duty Status
Motor carriers must maintain records of duty status (395.8(a)), supporting documents (395.8(k)(1)), andseven-day statements for first time or intermittent drivers (395.8(j)(2)), for 6 months after the date ofreceipt.
Drivers must maintain records of duty status with them on their vehicles for the last 7 days. They do notneed to maintain time records, supporting documents, or seven-day statements with them on their vehicles.

Part 396
 396.3(c) For all vehicles under a motor carrier’s control for 30 consecutive days, regular
maintenance records must be kept for one year, but if the vehicle leaves the control of the motor
carrier, the records may be disposed of 6 months after the vehicle is no longer under the carrier’s
control. Note: Intermodal equipment providers must maintain or cause to be maintained, records
of maintenance for each unit of intermodal equipment tendered for a motor carrier 396.11(a)(4) daily driver vehicle inspection reports must be maintained for 3 months from the date
the report was prepared.
 396.23(b) Most CMVs in Texas are required to have a mandatory state CMV periodic (annual)
inspections under 396.23 (see 37 TAC 4.37 for other jurisdictions authorized to give a mandatory
state CMV inspection). The sticker issued to the vehicle is the only evidence required of such an
inspection. It may be removed when the vehicle passes a re-inspection.

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A Texas Motor Carrier's Guide to Highway Safety 396.21 If you have a vehicle that does not require a mandatory state inspection, you may have aprivate vehicle inspector inspect the vehicle. Alternatively, you may have a state or federal
CVSA Level I or V inspection. The private inspection report or the copy of the Level I or V reportmust be maintained for a period of 14 months after the inspection, although if the vehicle wasinspected by a qualified inspector at another company, or was under the control of anothercompany when it was inspected, you may allow the other company to maintain the record. You
are, however, required to obtain and produce a copy of the inspection report from that othercompany if requested by federal/state/local authorities within 14 months after the inspection was
performed.
 396.19 If you are a person who performs periodic (annual) inspections but not as part of themandatory program under 396.23(b) or CVSA roadside inspections, you must maintain records ofyour qualifications for the entire time you perform such inspections, and for one year thereafter.

List of HM Regulations Related to Document Retention:§107.504 Period of registration, updates, and record retention, Subsection (e)§107.620 Recordkeeping requirements.
§172.201 Preparation and retention of shipping papers, Subsection (e)§172.606 Carrier information contact, Subsection (b)(2)§172.704 Training requirements, Subsection (d)§177.817 Shipping papers, Subsections (e) & (f)Part 180 Continuing qualification and maintenance of packagings
Subpart C Qualification, maintenance and use of cylinders, §180.215 Reporting and record retention
requirements
Subpart D Qualification and maintenance of intermediate bulk containers, §180.352 Requirements forretest and inspection of IBCs, Subsection (g)Subpart E Qualification and maintenance of cargo tanks, §180.417 Reporting and record retention
requirements
Subpart G Qualification and maintenance of portable tanks, §180.605 Requirements for periodic testing,inspection and repair of portable tanks, Subsection (l)Part 107 Hazardous Materials Program Procedures§107.504 Period of Registration, Updates, and Record Retention(i) Each registrant shall maintain a current copy of the registration information submitted to the
Department and a current copy of the registration number identification received from the
Department at the location identified in §107.503(a)(2) during such time the person is registeredwith the Department and for two years thereafter.

§107.620 Recordkeeping Requirements.
(a) Each person subject to the requirements of this subpart, or its agent designated under §107.608(e),must maintain at its principal place of business for a period of three years from the date of issuanceof each Certificate of Registration:(1) A copy of the registration statement filed with PHMSA; and(2) The Certificate of Registration issued to the registrant by PHMSA.

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(b) After January 1, 1993, each motor carrier subject to the requirements of this subpart must carry acopy of its current Certificate of Registration issued by PHMSA or another document bearing theregistration number identified as the “U.S. DOT Hazmat Reg. No.” on board each truck and truck
tractor (not including trailers and semi-trailers) used to transport hazardous materials subject to therequirements of this subpart. The Certificate of Registration or document bearing the registration
number must be made available, upon request, to enforcement personnel.

Part 172 Hazardous Materials Table, Special Provisions, Hazardous Materials
Communications, Emergency Response Information, and Training Requirements§172.201 Preparation and retention of shipping papers.
(e) Retention and Recordkeeping - Each person who provides a shipping paper must retain a copy ofthe shipping paper required by §172.200(a), or an electronic image thereof, that is accessible at or
through its principal place of business and must make the shipping paper available, upon request, toan authorized official of a Federal, State, or local government agency at reasonable times and locations.
For a hazardous waste, the shipping paper copy must be retained for three years after the material isaccepted by the initial carrier. For all other hazardous materials, the shipping paper must be retained
for two years after the material is accepted by the initial carrier. Each shipping paper copy must include
the date of acceptance by the initial carrier, except that, for rail, vessel, or air shipments, the date on the
shipment waybill, airbill, or bill of lading may be used in place of the date of acceptance by the initialcarrier. A motor carrier (as defined in §390.5 of subchapter B of chapter III of subtitle B) using ashipping paper without change for multiple shipments of one or more hazardous materials having thesame shipping name and identification number may retain a single copy of the shipping paper, insteadof a copy for each shipment made, if the carrier also retains a record of each shipment made, to include
shipping name, identification number, quantity transported, and date of shipment.

§172.606 Carrier Information Contact.
(b)(2) Have the shipping paper and emergency response information readily available on the transport
vehicle.

§172.704 Training Requirements.
(d) Recordkeeping - A record of current training, inclusive of the preceding three years, in accordancewith this section shall be created and retained by each hazardous materials employer for as longas that employee is employed by that employer as a hazardous materials employee and for 90
days thereafter. The record shall include:(1) The hazardous materials employee’s name;(2) The most recent training completion date of the hazardous materials employee’s training;(3) A description, copy, or the location of the training materials used to meet the requirements inparagraph (a) of this section;(4) The name and address of the person providing the training; and(5) Certification that the hazardous materials employee has been trained and tested, as required by thissubpart.

§172.802 Components of a Security Plan.
(b) The security plan must be in writing and must be retained for as long as it remains in effect. Copiesof the security plan, or portions thereof, must be available to the employees who are responsible for
implementing it, consistent with personnel security clearance or background investigation restrictions
and a demonstrated need to know. The security plan must be revised and updated as necessary toreflect changing circumstances. When the security plan is updated or revised, all copies of the plan
must be maintained as of the date of the most recent revision.

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A Texas Motor Carrier's Guide to Highway SafetyPart 177 Carriage by Public Highway§177.817 Shipping Papers.
(e) Shipping paper accessibility - accident or inspection. A driver of a motor vehicle containing
hazardous material, and each carrier using such a vehicle, shall ensure that the shipping paper
required by this section is readily available to, and recognizable by, authorities in the event ofaccident or inspection. Specifically, the driver and the carrier shall:(1) Clearly distinguish the shipping paper, if it is carried with other shipping papers or other papersof any kind, by either distinctively tabbing it or by having it appear first; and(2) Store the shipping paper as follows:(i) When the driver is at the vehicle’s controls, the shipping paper shall be:(A) Within his immediate reach while he is restrained by the lap belt; and(B) either readily visible to a person entering the driver’s compartment or in a holder which ismounted to the inside of the door on the driver’s side of the vehicle.
(ii) When the driver is not at the vehicle’s controls, the shipping paper shall be:(A) In a holder which is mounted to the inside of the door on the driver’s side of the vehicle; or(B) on the driver’s seat in the vehicle.
(f) Retention of shipping papers - Each person receiving a shipping paper required by this section
must retain a copy or an electronic image thereof, that is accessible at or through its principal place ofbusiness and must make the shipping paper available, upon request, to an authorized official of aFederal, State, or local government agency at reasonable times and locations. For a hazardous
waste, the shipping paper copy must be retained for three years after the material is accepted by
the initial carrier. For all other hazardous materials, the shipping paper copy must be retained for one
year after the material is accepted by the carrier. Each shipping paper copy must include the date ofacceptance by the carrier. A motor carrier (as defined in §390.5 of subchapter B of chapter III of
subtitle B) using a shipping paper without change for multiple shipments of one or more hazardous
materials having the same shipping name and identification number may retain a single copy ofthe shipping paper, instead of a copy for each shipment made, if the carrier also retains a record ofeach shipment made that includes shipping name, identification number, quantity transported, anddate of shipment.

Part 180 Continuing Qualification and Maintenance of Packagings
Subpart C Qualification, Maintenance and Use of Cylinders§180.215 Reporting and Record Retention Requirements.
(a) Facility records - A person who requalifies, repairs or rebuilds cylinders must maintain thefollowing records where the requalification is performed:(1) Current RIN issuance letter;(2) If the RIN has expired and renewal is pending, a copy of the renewal request;(3) Copies of notifications to Associate Administrator required under §107.805 of this chapter;(4) Current copies of those portions of this subchapter applicable to its cylinder requalification andmarking activities at that location;(5) Current copies of all exemptions governing special permit cylinders requalified or marked by therequalifier at that location; and(6)The information contained in each applicable CGA or ASTM standard incorporated by referencein §171.7 of this subchapter applicable to the requalifier’s activities. This information must be thesame as contained in the edition incorporated by reference in §171.7 of this subchapter.
(b) Requalification records - Daily records of visual inspection, pressure test, and ultrasonicexamination if permitted under a special permit, as applicable, must be maintained by the person who
performs the requalification until either the expiration of the requalification period or until thecylinder is again requalified, whichever occurs first. A single date may be used for each test sheet,provided each test on the sheet was conducted on that date. Ditto marks or a solid vertical line may
be used to indicate repetition of the preceding entry for the following entries only: date; actual
dimensions; manufacturer’s name or symbol, if present; owner’s name or symbol, if present; andA Texas Motor Carrier's Guide to Highway Safety

DR-6test operator. Blank spaces may not be used to indicate repetition of a prior entry. The records must
include the following information: (b)(1) Calibration test records. For each test to demonstratecalibration, the date; serial number of the calibrated cylinder; calibration test pressure; total, elastic
and permanent expansions; and legible identification of test operator. The test operator must be able
to demonstrate that the results of the daily calibration verification correspond to the hydrostatic tests
performed on that day. The daily verification of calibration(s) may be recorded on the same sheets
as, and with, test records for that date.
(b)(2) Pressure test and visual inspection records. The date of requalification; serial number; DOT
specification or special permit number; marked pressure; actual dimensions; manufacturer’s nameor symbol; owner’s name or symbol, if present; result of visual inspection; actual test pressure;
total, elastic and permanent expansions; percent permanent expansion; disposition, with reason for
any repeated test, rejection or condemnation; and legible identification of test operator. For eachcylinder marked pursuant to §173.302a(b)(5) of this sub-chapter, the test sheet must indicate themethod by which any average or maximum wall stress was computed. Records must be kept for allcompleted, as well as unsuccessful tests. The entry for a second test after a failure to hold test
pressure must indicate the date of the earlier test.
(b)(3) Wall stress. Calculations of average and maximum wall stress pursuant to §173.302a(b)(3) ofthis sub-chapter, if performed.
(b)(4) Calibration certificates. The most recent certificate of calibration must be maintained for eachcalibrated cylinder.
(c) Repair, rebuilding or reheat treatment records.
(1) Records covering welding or brazing repairs, rebuilding or reheat treating shall be retained for aminimum of fifteen years by the approved facility.
(2) A record of rebuilding, in accordance with §180.211(d), must be completed for each cylinder
rebuilt. The record must be clear, legible, and contain the following information:(i) Name and address of test facility, date of test report, and name of original manufacturer;(ii) Marks stamped on cylinder to include specification number, service pressure, serial number,symbol of manufacturer, inspector’s mark, and other marks, if any;(iii) Cylinder outside diameter and length in inches;(iv) Rebuild process (welded, brazed, type seams, etc.);(v) Description of assembly and any attachments replaced (e.g., neckrings, footrings);(vi) Chemical analysis of material for the cylinder, including seat and Code No., type of analysis(ladle, check), chemical components (Carbon (C), Phosphorous (P), Sulfur (S), Silicon (Si),Manganese (Mn), Nickel (Ni), Chromium (Cr), Molybdenum (Mo), Copper (Cu), Aluminum (Al),Zinc (Zn)), material manufacturer, name of person performing the analysis, results of physicaltests of material for cylinder (yield strength (psi), tensile strength (psi), elongation percentage(inches), reduction in area percentage, weld bend, tensile bend, name of inspector);(vii) Results of proof pressure test on cylinder, including test method, test pressure, total
expansion, permanent expansion, elastic expansion, percent permanent expansion(permanent expansion may not exceed ten percent (10%) of total expansion), andvolumetric capacity (volumetric capacity of a rebuilt cylinder must be within ±3% of thecalculated capacity);(viii) Each report must include the following certification statement: ‘‘I certify that this rebuilt cylinderis accurately represented by the data above and conforms to all of the requirements in
Subchapter C of Chapter I of Title 49 of the Code of Federal Regulations.’’ The certificationmust be signed by the rebuild technician and principal, officer, or partner of the rebuild facility.

Subpart D Qualification and Maintenance of Intermediate Bulk Containers§180.352 Requirements for Retest and Inspection of IBCs.
(g) Record retention.
(1) The owner or lessee of the IBC must keep records of periodic retests, initial and periodic
inspections, and tests performed on the IBC if it has been repaired or remanufactured.
(2) Records must include design types and packaging specifications, test and inspection dates,
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A Texas Motor Carrier's Guide to Highway Safetyname and address of test and inspection facilities, names or name of any persons conducting test
or inspections, and test or inspection specifics and results.
(3) Records must be kept for each packaging at each location where periodic tests are conducted,
until such tests are successfully performed again or for at least 2.5 years from the date of the last
test. These records must be made available for inspection by a representative of the
Department on request.

Subpart E Qualification and Maintenance of Cargo Tanks§180.417 Reporting and Record Retention Requirements.
(a) Vehicle certification.
(1) Each owner of a specification cargo tank must retain the manufacturer’s certificate, themanufacturer’s ASME U1A data report, where applicable, and related papers certifying thatthe specification cargo tank identified in the documents was manufactured and tested inaccordance with the applicable specification. This would include any certification of emergency
discharge control systems required by §173.315(n) of this subchapter or §180.405(m). The
owner must retain the documents throughout his ownership of the specification cargo tank andfor one year thereafter. In the event of a change in ownership, the prior owner must retain nonfading photo copies of these documents for one year.
(2) Each motor carrier who uses a specification cargo tank motor vehicle must obtain a copy of the
manufacturer’s certificate and related papers or the alternative report authorized by paragraph(a)(3)(i) or (ii) of this section and retain the documents as specified in this paragraph (a)(2). A
motor carrier who is not the owner of a cargo tank motor vehicle must also retain a copy of thevehicle certification report for as long as the cargo tank motor vehicle is used by that carrier
and for one year thereafter. The information required by this section must be maintained at thecompany’s principal place of business or at the location where the vehicle is housed or
maintained. The provisions of this section do not apply to a motor carrier who leases a cargotank for less than 30 days.
(3) DOT Specification cargo tanks manufactured before September 1, 1995—(i) Non-ASME Code stamped cargo tanks— If an owner does not have a manufacturer’s
certificate for a cargo tank and he wishes to certify it as a specification cargo tank, the ownermust perform appropriate tests and inspections, under the direct supervision of a
Registered Inspector, to determine if the cargo tank conforms with the applicablespecification. Both the owner and the Registered Inspector must certify that the cargo tankfully conforms to the applicable specification. The owner must retain the certificate, as
specified in this section.
(ii) ASME Code Stamped cargo tanks. If the owner does not have the manufacturer’s certificate
required by the specification and the manufacturer’s data report required by the ASME, theowner may contact the National Board for a copy of the manufacturer’s data report, if the cargotank was registered with the National Board, or copy the information contained on the cargotank’s identification and ASME Code plates. Additionally, both the owner and the Registered
Inspector must certify that the cargo tank fully conforms to the specification. The owner mustretain such documents, as specified in this section.
(b) Test or inspection reporting. Each person performing a test or inspection as specified in §180.407
must prepare a written report, in English, in accordance with this paragraph.
(1) Each test or inspection report must include the following information:(i) Owner’s and manufacturer’s unique serial number for the cargo tank;(ii) Name of cargo tank manufacturer;(iii) Cargo tank DOT or MC specification number;(iv) MAWP of the cargo tank;(v) Minimum thickness of the cargo tank shell and heads when the cargo tank is thickness
tested in accordance with §180.407(d)(4), §180.407(e)(3), §180.407(f)(3), or §180.407(i);(vi) Indication of whether the cargo tank is lined, insulated, or both; and(vii) Indication of special service of the cargo tank (e.g., transports material corrosive to the
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tank, dedicated service, etc.)(2) Each test or inspection report must include the following specific information as appropriate foreach individual type of test or inspection:(i) Type of test or inspection performed;(ii) Date of test or inspection (month and year);(iii) Listing of all items tested or inspected, including information about pressure relief devices that areremoved, inspected and tested or replaced, when applicable (type of device, set todischarge pressure, pressure at which device opened, pressure at which device reseated, anda statement of disposition of the device (e.g., reinstalled, repaired, or replaced)); information
regarding the inspection of upper coupler assemblies, when applicable (visually examined inplace, or removed for examination); and, information regarding leakage and pressure testing,when applicable (pneumatic or hydrostatic testing method, identification of the fluid used forthe test, test pressure, and holding time of test);(iv) Location of defects found and method of repair;(v) ASME or National Board Certificate of Authorization number of facility performing repairs, if
applicable;(vi) Name and address of person performing test;(vii) Registration number of the facility or person performing the test;(viii) Continued qualification statement, such as “cargo tank meets the requirements of the DOT
specification identified on this report” or “cargo tank fails to meet the requirements of the DOT
specification identified on this report”;(ix) DOT registration number of the registered inspector; and(x) Dated signature of the registered inspector and the cargo tank owner.
(3) The owner and the motor carrier, if not the owner, must each retain a copy of the test andinspection reports until the next test or inspection of the same type is successfully completed.
This requirement does not apply to a motor carrier leasing a cargo tank for fewer than 30 days.
(c) Additional requirements for Specification MC 330 and MC 331 cargo tanks.
(1) After completion of the pressure test specified in §180.407(g)(3), each motor carrier operating aSpecification MC 330 or MC 331 cargo tank in anhydrous ammonia, liquefied petroleum gas,or any other service that may cause stress corrosion cracking, must make a written reportcontaining the following information:(i) Carrier’s name, address of principal place of business, and telephone number;(ii) Complete identification plate data required by Specification MC 330 or MC 331, including
data required by ASME Code;(iii) Carrier’s equipment number;(iv) A statement indicating whether or not the tank was stress relieved after fabrication;(v) Name and address of the person performing the test and the date of the test;(vi) A statement of the nature and severity of any defects found. In particular, information mustbe furnished to indicate the location of defects detected, such as in weld, heat-affected zone,
the liquid phase, the vapor phase, or the head-to-shell seam. If no defect or damage wasdiscovered, that fact must be reported;(vii) A statement indicating the methods employed to make repairs, who made the repairs, andthe date they were completed. Also, a statement of whether or not the tank was stressrelieved after repairs and, if so, whether full or local stress relieving was performed;(viii) A statement of the disposition of the cargo tank, such as “cargo tank scrapped” or “cargotank returned to service”; and(ix) A statement of whether or not the cargo tank is used in anhydrous ammonia, liquefied
petroleum gas, or any other service that may cause stress corrosion cracking. Also, if the cargotank has been used in anhydrous ammonia service since the last report, a statement
indicating whether each shipment of ammonia was certified by its shipper as containing 0.2
percent water by weight.
(2) A copy of the report must be retained by the carrier at its principal place of business during theperiod the cargo tank is in the carrier’s service and for one year thereafter. Upon a written
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A Texas Motor Carrier's Guide to Highway Safetyrequest to, and with the approval of, the Field Administrator, Regional Service Center, Federal
Motor Carrier Safety Administration for the region in which a motor carrier has its principal place ofbusiness, the carrier may maintain the reports at a regional or terminal office.
(3) The requirement in paragraph (c)(1) of this section does not apply to a motor carrier leasing acargo tank for less than 30 days.
(d) Supplying certificates and reports. Each person offering a DOT-specification cargo tank for sale orlease must provide the purchaser or lessee a copy of the cargo tank certificate of compliance, recordsof repair, modification, stretching, or rebarrelling; and the most recent inspection and test reports madeunder this section. Copies of such reports must be provided to the lessee if the cargo tank is leased
for more than 30 days.

Subpart G Qualification and Maintenance of Portable Tanks§180.605 Requirements for Periodic Testing, Inspection and Repair of Portable Tanks.
(l) Record retention. The owner of each portable tank or his authorized agent shall retain a written recordof the date and results of all required inspections and tests, including an ASME manufacturer’s datereport, if applicable, and the name and address of the person performing the inspection or test, in
accordance with the applicable specification. The manufacturer’s data report, including acertificate(s) signed by the manufacturer, and the authorized design approval agency, as
applicable, indicating compliance with the applicable specification of the portable tank, must be
retained in the files of the owner, or his authorized agent, during the time that such portable tank isused for such service, except for Specifications 56 and 57 portable tanks.

TXDMV Record Retention Rules
43 TAC 218.32
For a complete list on the Preservation & Destruction of Records visit www.sos.state.tx.us(Secretary of State) (Texas Administrative Code)43 TAC 218.32 Motor Carrier Records

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