Book B - B3.4

CANDIDACY RULES(Approved by Council on 30 November 2021 and effective from 10 December 2021)

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Specific Definitions
The words and phrases used in these Rules that are defined terms (denoted by initial capitalletters) shall have the meanings specified in the Constitution and the General Definitions, or(in respect of the following words and phrases) the following meaning:“Constitution” means the constitution of World Athletics that came into effect on 1 January
2019, including any amendments to it made from time to time.
“Campaign Period” means the period of time beginning from the Commencement Date andending upon the earlier of:a.

withdrawal in writing to the Election Oversight Panel of the Candidate from theelection;b.

removal of the Candidate from the election; or,c.

the announcement of the election results at the meeting at which the election isheld, stating either the election or the non-election of the Candidate.

“Candidacy” means the campaign of a Candidate seeking election.
“Candidate” means any person seeking election by Congress as the President, a Vice
President, Council Member, and, to the extent expressly set out in Rule 5, any person seeking
election as an Area President by an Area Association, and, to the extent expressly set out in
Rule 5, any person seeking election as member of the Athletes’ Commission as those positions
are defined in the Constitution.
“Candidate Nomination Form” means the form included in the Candidate Pack as describedin Appendix 2 to these Rules.
“Candidate Pack” means the pack of documentation containing the information and settingout requirements as determined by the Election Oversight Panel, including the Candidate
Nomination Form to be completed by a Candidate as described in Appendix 2 of these Rules.
“Commencement Date” means the date on which Election Oversight Panel declares that theCandidacy for an election begins.
“Doping Violation” means a violation of Rule 3.3.3 of the Integrity Code of Conduct including
an anti-doping rule violation under the Anti-Doping Rules.
“Election Congress” means the Congress meeting held every four (4) years at whichelections under Article 36 of the Constitution are undertaken.
“Election Oversight Panel” means the independent panel established by the Council andendorsed by Congress to ensure that Candidates comply with applicable Rules andRegulations and carry out the proper administration of tasks relating to the organisation,
running and supervision of the elections at the Election Congress meeting and elections of theAthletes’ Commission that are held at the World Athletics Championships.
“Eligible” and “Eligibility” have the meaning given to them in the Vetting Rules.
“Ethical Compliance Officer” means the person appointed by World Athletics to carry out theroles and responsibilities identified in the Rules and Regulations, including these Rules or otherperson acting under his or her authority.

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“Existing Official” means any person who is in office as a World Athletics Official at the timethey become a Candidate.
“Independent Member” means a person who does not have or hold any position, contract,
or other personal or financial interest (whether directly or indirectly) with or in World Athletics.
“Ineligible” has the meaning given to it in the Vetting Rules.
“Integrity Standard” means an integrity standard as described in Rule 3 of the Integrity Codeof Conduct.
“Nominations Panel” means the panel established by the Council pursuant to theGovernance Rules to identify, recruit, assess and make recommendations to Council for theappointment (or removal) of members of the various World Athletics bodies, as described in
the Governance Rules.
“Non-Doping Violation” means a violation of the Integrity Code of Conduct other than a
Doping Violation.
“Prima Facie case” means a case considered by the Head of the Integrity Unit to warrant
investigation.
“Provisional Suspension” means that the person is suspended temporarily from participating
in any competition or activity (or such lesser restriction as may be specified in the Provisional
Suspension Order) prior to the final decision at a hearing conducted under the Disciplinary
Tribunal Rules.
“Terms of Reference” means the terms of reference for the Election Oversight Panel set out
in Appendix One to these Rules and as amended by the Council from time to time.
“Vetting Disclosure Form” means the form defined as such in the Vetting Rules.
“Vetting Panel” means the panel of this name established pursuant to the Vetting Rules.
“Website” means the website of World Athletics.

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1.

Application of These Rules

1.1

These Rules apply to all World Athletics Officials and Staff, and all Commissions,
Working Groups, committees, tribunals, panels, or persons (including Member
Federation Officials and Area Officials), and to any person seeking to be elected as a
Candidate.

2.

Scope of these Rules

2.1

These Rules:
2.1.1

define the general and specific obligations to which Candidates and those
persons dealing with them are subject (Rules 3 to 7);

2.1.2

set out the composition, appointment, responsibilities, powers, and duties of
the Election Oversight Panel (Rule 8); and,

2.1.3

set out the separate process for elections to the Athletes’ Commission.

2.2

Any time periods specified for the holding of elections, Election Congresses, terms ofoffice and the like may be shorted or lengthened at the discretion of the Council if
extraordinary circumstances exist compelling such change.

3.

General Obligations of Candidates

3.1

A Candidate, or any person proposing to be a Candidate, is entitled to promote their
Candidacy or proposed Candidacy, provided it is conducted with honesty, dignity andmoderation and complies with the Integrity Code of Conduct, these Rules and anyother applicable Rules and Regulations.

3.2

A Candidate, or any person proposing to be a Candidate, shall, in promoting their
Candidacy or proposed Candidacy, respect the other candidates and World Athletics
itself, and shall not act in a way likely to adversely affect the reputation of World
Athletics or Athletics generally, or to bring World Athletics or Athletics into disrepute orotherwise be in breach of the Integrity Code of Conduct.

3.3

A Candidate, or any person proposing to be a Candidate, shall, in promoting their
Candidacy or proposed Candidacy, respect Member Federations, theirrepresentatives and delegates, and World Athletics.

3.4

A Candidate, or any person proposing to be a Candidate, shall not, by spoken or
written word or other representation, harm or do anything likely to harm the image ofanother Candidate or cause any prejudice to them.

3.5

The content and presentation of all materials produced by or on behalf of a Candidate,or any person proposing to be a Candidate, to promote their Candidacy or proposed
Candidacy (including any manifestos) must be fair, honest and respectful of otherCandidates and World Athletics and must comply with the Integrity Code of Conduct
and these Rules. Materials which the Election Oversight Panel deems to be incontravention of these Rules may not be used by any person and must be corrected if
so required by the Election Oversight Panel. The decision of the Election Oversight
Panel in relation to such matters shall be final.

3.6

A Candidate, or any person proposing to be a Candidate, must provide any information
requested by the Election Oversight Panel within any timeframe imposed by theElection Oversight Panel.

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3.7

The Candidacy of all Candidates, including a Candidate for Area President and a
Candidate for the Athletes’ Commission, are subject to the person being Eligible,
including satisfying an Integrity Check in accordance with the Vetting Rules.

4.

Specific Obligations of Candidates

Submission of Candidate Nomination Form
4.1

In accordance with Article 30.2(c) of the Constitution, in order to stand for election,
each person proposing to be a Candidate must submit a completed Candidate
Nomination Form to the Chief Executive Officer of World Athletics by no later than
three (3) months prior to the Election Congress at which the relevant election will occur.

4.2

The Candidate must be supported by a Member Federation by resolution of its Board,
executive committee or equivalent body. In particular, the Candidate Nomination Formmust be signed on behalf of the Member Federation in accordance with such
resolution, by its most senior officer (or another senior officer approved by the Election
Oversight Panel) and a copy of the resolution must be attached to the Candidate
Nomination Form.

Eligibility
4.3

Before submission of a Candidate Nomination Form, and before the Candidate can be
confirmed by the Election Oversight Panel (in accordance with Rule 8.9.5), each
person proposing to be a Candidate must be determined by the Vetting Panel to be
Eligible to stand for elected office.

4.4

Each such person must provide to the Vetting Panel such information as may berequired by the Vetting Panel to make such determination. The failure to do so will
mean that the person is not Eligible to be a Candidate (in accordance with Article 65.1of the Constitution).

4.5

If a Candidate becomes Ineligible after submission of the Candidate Nomination Formand before the election, they will cease to be a Candidate.

4.6

Nothing in these Rules precludes the Vetting Panel from carrying out a further
assessment of a Candidate's Eligibility, at any time, if it becomes aware of informationthat the Candidate may no longer be Eligible. The Election Oversight Panel will forward
to the Vetting Panel any information of which it becomes aware that may be relevant
to a Candidate's Eligibility.

4.7

Under Article 41.2 of the Constitution, there shall not be more than one (1) Council
Member (in any capacity) from anyone (1) Member Federation Country except that(pursuant to Article 41.2 of the Constitution) this Rule 4.7 shall not apply to themembers of the Athletes’ Commission on the Council. As a result, save for Candidates
to be elected as a member of the Athletes’ Commission, a Candidate, or a proposed
Candidate, who would otherwise be Eligible may become ineligible to be elected to theCouncil as a result of another person from that Member Federation Country being
appointed (e.g. as Area President).

Public Statements, Interviews and Written Materials
4.8

A Candidate, or any person proposing to be a Candidate, may make public statements,
give interviews or issue written materials to promote their Candidacy or proposed
Candidacy, provided that they must at all times:

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4.8.1

comply with the Integrity Code of Conduct;

4.8.2

comply with any guidelines issued by the Election Oversight Panel,pursuant to Rule 4.21 below, concerning the use of media including
social media, and/or requiring coordination with the World Athletics
Press Office of any such statements or interviews (in whatever mediaused);

4.8.3

not make payments, directly or indirectly, to journalists or other persons
affiliated to the media or lobbyists or public relations firms or the like, ormake any use (free of charge or otherwise) of the services of ajournalist, influencers, celebrities or the media in order to promote their
Candidacies;

4.8.4

not produce, or cause or permit third parties to produce on behalf of the
Candidate, or person proposing to be a Candidate, any spoken word,
written text or representation of any nature (including any manifestos),
which does or is likely to harm the image or reputation of anotherCandidate or World Athletics.

Debates, Forums and Meetings
4.9

4.10

Except with the invitation or permission of the Election Oversight Panel, or inaccordance with any guidelines issued by the Election Oversight Panel pursuant toRule 4.21 below no forum, debate or public meeting of any kind may be organised,
held or participated in, by a Candidate or any person on his or behalf, for the sole ormain purpose of promoting a Candidacy. For any forum, debate or public meeting
approved by the Election Oversight Panel, the following provisions shall apply:
4.9.1

Any such forum, debate or public meeting must be organised so as tooffer equal opportunities for participation to all Candidates seeking
election;

4.9.2

The Election Oversight Panel may issue guidelines pursuant to Rule4.21 below, and assist with coordination of any such forum, debate or
public meeting so as to ensure that these are scheduled and managed
to optimise opportunities for all Candidates to promote their
Candidacies to the widest possible group of relevant voters.

Any Candidate who is an Existing Official shall continue to carry out official duties
during their Candidacy, including scheduling meetings with Member Federations on abasis consistent with the ordinary course of their business as a World Athletics Official,during which the Candidate may refer to their Candidacy in a purely factual manner.
However, the promotion of the Candidacy of an Existing Official by organising or
participating in meetings or events with Member Federations or other events solely or
mainly for the purpose of promoting a Candidacy is not permitted.

Gifts
4.11

Except as set out in this Rule 4.11, no Candidate, or person proposing to be a
Candidate, may offer or give any gifts of any nature or value (including gifts otherwise
in compliance with the Integrity Code of Conduct), whether directly or indirectly, to any
World Athletics Official, Member Federation Official, Area Official or any person who
will vote in an election. Notwithstanding the above, it is permissible for gifts andexchanges of tokens of courtesy to be given if they are of nominal value, meaning such

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items must have little or no commercial value. The Election Oversight Panel may issue
guidelines, pursuant to Rule 4.21 below in this respect.
4.12

Without limiting Rule 4.11, in no case and under no pretext shall Candidates, or
persons proposing to be Candidates, give presents or offer donations or gifts or grant
advantages or benefits of whatever nature (including those otherwise in compliancewith the Integrity Code of Conduct) to or at the request of any World Athletics Official,
Member Federation Official, Area Official or any person (whether directly or indirectly)
who will vote in an election, during the course of their Candidacy and/or for the purposeof influencing the election or any vote.

Promises
4.13

Subject to Rule 4.14, Candidates, or persons proposing to be Candidates, shall notenter into any promise or undertaking to act, either as a representative of World
Athletics or personally (whether as a Candidate or after the Election Congress in any
capacity), for the direct or indirect benefit of an Area Association, Member Federation,a group of Member Federations, or individual or individuals within any such body orgrouping, except in the course of an initiative approved by an appropriate body ofWorld Athletics (including, for a Candidate seeking election as an Area President by
an Area Association, the relevant Area Association).

4.14

Candidates, or persons proposing to be Candidates, shall not enter into any form ofundertaking with, nor give any guarantee to, any natural or legal person that is likely
to affect the Candidate’s freedom of decision or action, or otherwise bind the
Candidate, if elected.

4.15

Candidates, or persons proposing to be Candidates, shall not directly or indirectly
solicit or accept any benefits of whatever nature intended to influence decisions within
their authority once elected, or which may reasonably be perceived as intending tohave that effect.

Collusion
4.16

Candidates, or persons proposing to be Candidates, shall not engage in any act,
collaboration or collusion by or between Candidates with the intent to defraud ormanipulate the result of the vote.

Candidacy Expenditure
4.17

6

Subject to Rule 4.18, no Candidate may spend more than Euro 25,000 (excluding any
applicable taxes) on campaign expenditures for their Candidacy, regardless of thenature or source of the funding, except that a Candidate for President may spend up
to Euro 50,000 (excluding any applicable taxes and a Candidate for the Athlete
Commission may spend up to Euro 2,500); provided that:
4.17.1the Election Oversight Panel may approve in advance spending above
these limits in response to a detailed application by a Candidate
demonstrating a need to spend an additional specified amount in orderto operate an effective campaign (for example, because of reasonable
travel costs due to the Candidate’s place of usual residence);

4.17.2

Subject to Rule 4.17.3 (Area Presidents), the limit on campaign
expenditure in this Rule shall only apply during the Campaign Period.

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4.17.3The limit on campaign expenditure in this Rule 4.17 shall apply to a
Candidate seeking election as an Area President of an Area
Association, unless the limit is reduced to a lower amount by therelevant Area Association, in which case the lower amount shall apply.
For avoidance of doubt, the period covering the limit on campaign
expenditure for a Candidate seeking election as an Area President shallcommence from the date commencing six (6) months prior to the datescheduled for the election for Area President, or such earlier date asdecided by the relevant Area Association.

4.18

For the avoidance of doubt and in the interests of transparency any Candidate who isa Council Member seeking re-election is required to comply with these Rules andreport expenditure involved in connection with their role as a Candidate separately tothose events and activities which they are required to attend as a Council Member or
because of their position on Council (e.g. President or Vice-President) or because of
the position they hold in an Area. For the avoidance of doubt, expenses incurred inattending activities and events (including World Athletics Series Events as required asa Council Member or because of their position on Council (e.g. President or VicePresident) or because of the position they hold in an Area are excluded from the limits
on permitted expenditure set out in Rule 4.17 above.

4.19

Upon request from the Election Oversight Panel each Candidate shall provide
4.19.1 bank account statements and other relevant information concerning the nature,source and amount of funds used to support their Candidacy, upon request by
the Ethical Compliance Officer; and4.19.2 a final statement of all expenditure for their Candidacy to the Election
Oversight Panel, for purposes of the preparation of a report to Congress
following the Election Congress.

Support or Services from Staff
4.20

Unless in the ordinary course of their business as an Existing Official, no Candidate or
person proposing to be a Candidate may receive individual or special support orservices from Staff, including any consultants, agents or advisors engaged by World
Athletics to assist with the conduct of Candidacies, beyond general administrative
support and services provided to ensure that Candidacies are conducted in a fair, open
and consistent manner.

Guidelines
4.21

In conducting Candidacies, Candidates shall comply with all guidelines, manuals or
directives issued by the Election Oversight Panel, either generally or with respect to aparticular Election Congress meeting.

Education
4.22

Candidates shall undertake any education or training programmes or modules which
the Council directs to be mandatory to be Eligible to stand as a Candidate, and provide
such proof of having successfully completed such education or training programmes
or modules as the Election Oversight Panel may require.

Casual Vacancies

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4.23

If there is a casual vacancy in the position of Individual Council Member that arises
more than 12 months before the next Election Congress meeting, the Council may
decide to fill this vacancy by:
4.23.1

Appointing a person who is willing to fill the casual vacancy fromamongst those who unsuccessfully stood for election as an IndividualCouncil Member at the previous Election Congress and who remains
Eligible: or

4.23.2

Directing that an election be held in accordance with the principles set
out in these Candidacy Rules; or

4.23.3

Appointing a person who is Eligible by any other means.

5.

Area Presidents

5.1

These Rules apply to persons seeking election as an Area President of an Area
Association, except to the extent set out below.
5.1.1

8

Every reference to “Campaign Period” shall mean the period of time
beginning at such point as their nomination is received by the Area
Association in accordance with the rules of the Area Association andending upon the earlier of:a.

withdrawal of the Candidate from the election;b.

removal of the Candidate from the election; or,c.

the announcement of the election results at the meeting at which
the election is held, stating either the election or non-election of
the Candidate.

5.1.2

Rules 4.1 and 4.2 shall not apply. The process for nomination for Area
President shall be in accordance with the rules of the relevant Area
Association, provided that the nomination process must require each
person proposing to be a Candidate for Area President to agree tocomply with these Rules to the extent they are applicable, including
providing such documentation as required in order to determine
Eligibility prior to declaring their Candidacy for Area President

5.1.3

Rule 4.8.2 shall apply but the Candidate, or person proposing to be a
Candidate, must in addition comply with any guidance or rules of the
Area Association concerning use of social media, and/or any
declarations or interviews (in whatever media used).

5.1.4

Rules 4.9 and 4.10 shall apply but in addition any invitation or
permission to allow a Candidate to participate in a forum, debate or
public meeting, must be given by the Area Association (if the rules of
the Area Association permit such approval).

5.1.5

Rule 8 (Election Oversight Panel) shall not apply in respect of specificmatters pertaining solely to the Candidacies of persons seeking to beelected at Election Congress meetings.

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6.

Athletes’ Commission Elections

6.1

The provisions of Appendix 3 shall apply to elections for the Athletes’ Commission andif there is any inconsistency between the specific provisions of Appendix 3 and theother provisions of these Rules, then Appendix 3 shall prevail.

6.2

The elections of members of the Athletes’ Commission shall be overseen by arepresentative of the Election Oversight Panel provided that:
6.2.1

every reference to “Campaign Period” shall mean the period of time
beginning at such point as their nomination is received by the Chief
Executive Officer in accordance with Appendix 3 and ending upon theearlier of:a. withdrawal of the Candidate from the election;b. removal of the Candidate from the election; or,c. the announcement of the election results at the meeting at which theelection is held, stating either the election or non-election of the
Candidate.

6.2.2

Rules 4.1 and 4.2 shall not apply. The process for nomination for
Athletes’ Commission shall be in accordance with the procedure laid
down in Appendix 3.

6.2.3

Rule 4.8.2 shall apply but the Candidate, or person proposing to be a
Candidate, must in addition comply with any guidance under Appendix
3 concerning use of social media, and/or any declarations or interviews(in whatever media used).

6.2.4

Rule 8 (Election Oversight Panel) shall apply, subject to specificmatters mentioned in Appendix 3, where the specific provision ofAppendix 3 shall take precedence over general stipulations in Rule 8.

7.

Obligations of World Athletics Officials

7.1

Existing Officials standing as Candidates shall comply with all obligations for
Candidates set out in these Rules.

7.2

In dealing with Candidates, World Athletics Officials not standing as Candidates mustcomply with the Integrity Code of Conduct and all other applicable World Athletics
Rules including these Rules.

Gifts, Promises and Undertakings
7.3

In no case and under no circumstances or pretext shall a World Athletics Official voting
in an election or in a position to influence its outcome, accept gifts of whatever nature
or value, or any grants of advantages or benefits of whatever nature or value, from a
Candidate or person proposing to be a Candidate, (including gifts otherwise incompliance with the Integrity Code of Conduct), unless it is a gift or exchanges oftokens of courtesy as set out in Rule 4.11 above (and as set out in any guidelines
issued by the Election Oversight Panel, pursuant to Rule 4.21 above in this respect).

7.4

No World Athletics Official shall enter into any promise or undertaking with a
Candidate, or person proposing to be a Candidate, for that Candidate, or person

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proposing to be a Candidate, to personally act (whether as a Candidate or following
election), for the direct or indirect benefit of an Area Association, Member Federation,a group of Member Federations or individual or individuals within any such body orgrouping, except in the course of an initiative approved by an appropriate body ofWorld Athletics.
7.5

No World Athletics Official shall enter into any form of undertaking with, nor provide
any guarantee to, any Candidate, or person proposing to be a Candidate, that is likely
to affect the Candidate’s freedom of decision or action if elected.

7.6

No World Athletics Official shall directly or indirectly give or offer any benefits ofwhatever nature intended to influence decisions by a Candidate, or person proposing
to be a Candidate, within their authority once elected, or which may reasonably beperceived as intending to have that effect.

7.7

Any gifts of any nature or value, or any grants of advantages or benefits of whatevernature or value, offered to a World Athletics Official by a Candidate, or person
proposing to be a Candidate, must be promptly disclosed to the Ethical Compliance
Officer by the Official.

Staff
7.8

Staff shall maintain a strict duty of neutrality at all times, and a Candidate, or person
proposing to be a Candidate, shall respect this duty at all times.

7.9

Staff shall limit their relations and communications with Candidates, or persons
proposing to be Candidates, strictly to the performance of their duties and otherwise
comply with these Rules and all other World Athletics Rules.

7.10

Unless in the ordinary course of business with an Existing Official, Staff shall notprovide any additional support or service to a Candidate, or person proposing to be a
Candidate, beyond ordinary and customary administrative support and services
provided to all Candidates for election.

8.

Election Oversight Panel

8.1

All Candidacies will be governed by the Election Oversight Panel, established andmaintained in accordance with these Rules and in accordance with the Terms ofReference.

Composition
8.2

The Election Oversight Panel shall be comprised of five Independent Members, oneof whom shall be appointed as the Chairperson.

Appointment of Election Oversight Panel
8.3

Before each Election Congress meeting, the members of the Election Oversight Panel
will be appointed by the Council, on the recommendation of the Nominations Panel.

8.4

Each member of the Election Oversight Panel is a World Athletics Official and subject
to Vetting. As such, the appointment of any person to be a member of the Election
Oversight Panel is subject to the person being Eligible, including satisfying an Integrity
Check by the Vetting Panel in accordance with the Vetting Rules.

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8.5

Each member of the Election Oversight Panel shall have a term of office of four (4)years, commencing at the conclusion of the Election Congress meeting following their
appointment by the Council, and ending at the conclusion of the Election Congress
Meeting held four (4) years later, except to the extent required in order to complete
their responsibilities, such as those set out in Rules 8.8 and 8.9.

8.6

If there is a Casual Vacancy in any position on the Election Oversight Panel it will befilled by the Council with a replacement member who meets the applicable description
for that member and who is Eligible.

8.7

Members of the Election Oversight Panel may be re-appointed for further subsequentand consecutive terms without limitation.

Responsibilities and Powers of Election Oversight Panel
8.8

In carrying out its role, the Election Oversight Panel shall operate in accordance with
its Terms of Reference (Appendix 1) and shall be responsible for:8.8.1 Monitoring to ensure that Candidates conduct their Candidacies with honesty,
dignity and moderation and in compliance with the Integrity Code of Conduct,these Rules and any other applicable Rules and Regulations; and8.8.2 Subject to the Constitution and the Rules of Congress, ensuring the proper
administration of tasks relating to the organisation, running and supervision of
the elections at the Election Congress and the elections of the Athletes’
Commission that are held at each World Athletics Championships.

8.9

The Election Oversight Panel shall have the responsibilities and powers to:
8.9.1

Manage the overall candidature process and ensure that the applicabledeadlines are complied with;

8.9.2

Develop and maintain the Candidate Pack containing the elements
described in Appendix 2;

8.9.3

Develop and issue directives, guidelines or manuals containing detailsof the obligations and procedures to be complied with by Candidates;

8.9.4

Publish notices regarding the election procedures on the Website;

8.9.5

Review all Candidate applications, ensuring that each Candidate has
properly completed the Candidate Nomination Form and has been
determined to be Eligible by the Vetting Panel, and determine whether
the application is to be accepted and therefore whether the person is
confirmed as a Candidate;

8.9.6

At its discretion and when requested to do so by any Candidate, review
and if considered appropriate approve an application to permit
campaign expenditures in excess of the limits specified in Rule 4.17;

8.9.7

At its discretion or when requested to do so by any person, review any
written materials produced by or on behalf of a Candidate to ensurethat such materials are consistent with these Rules;

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8.9.8

Ensure that a list of confirmed Candidates, including brief profiles of
each, is prepared and published on a timely basis to meet the deadlines
for submissions to Congress on the Website;

8.9.9

Ensure that information relevant to the election process or individual
Candidates is distributed to those attending the Election Congressmeeting as well as to the media and the public;

8.9.10On receiving nominations for scrutineers from Member Federations,assess and make recommendations to the delegates the Congressmeeting, of the six (6) scrutineers (including a chief scrutineer) toobserve the election in accordance with the Rules of Congress;

8.9.11

Consider whether an independent third-party scrutineer should be
appointed for the Election Congress and if so, recommend suchappointment to the Chief Executive Officer in accordance with theRules of Congress;

8.9.12

Attend the Election Congress meeting to ensure the smooth running of
the electoral process in accordance with the Constitution and the Rulesof Congress;

8.9.13

Following the Election Congress, obtain information from all
Candidates, and prepare a report to Congress, on campaign
expenditures (such expenditure information to be provided by each
Candidate, returned in their Candidate Pack);

8.9.14Address any breaches or alleged breaches of these Rules inaccordance with Rule 9 of these Rules; and,

8.9.15

Attend Area Association meetings held immediately before Congress,
for the parts dedicated to discussing Candidacies to World Athletics
elections, including presentations by Candidates for proposed elections
at the Election Congress.

Duties of Election Oversight Panel Members
8.10

The duties of the members of the Election Oversight Panel are set out in the Terms ofReference.

Confidentiality and Personal information
8.11

All confidential and personal information provided to the Election Oversight Panel will
be safeguarded in accordance with strict confidentiality procedures and in compliancewith all applicable data protection and privacy laws.

Procedure
8.12

Except to the extent set out in these Rules, the Election Oversight Panel shall regulate
its own procedures in accordance with the Terms of Reference.

9.

Breaches and Disputes

9.1

All World Athletics Officials including Staff are subject to affirmative duties to report
alleged wrongdoing in writing, as set out in the Integrity Code of Conduct. Where thispertains to an alleged breach of these Rules, such report should be made to the Head

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Book B - B3.4of the Integrity Unit without delay, with a copy to the Election Oversight Panel. Without
limiting the foregoing:

9.2

9.1.1

Any person may (other than World Athletics Officials and Staff who
should make a report as set out in Rule 9.1, above) notify the Election
Oversight Panel of an alleged breach of these Rules (in writing by email
addressed to the Chair) within 24 hours following discovery of thecircumstances, but prior to the conclusion of the relevant Election
Congress meeting. The Election Oversight Panel may extend this time
limit if there is good reason to do so. It will report any notice so received
to the Head of the Integrity Unit.

9.1.2

In addition, the Election Oversight Panel may consider any informationthat comes to its attention by whatever means to consider whether
there has been a breach of these Rules. If it considers that these Rules
may have been breached, it will report the matter to the Head of theIntegrity Unit.

The Head of the Integrity Unit shall decide, on an expedited basis (and in any event
within 30 days), whether:
9.2.1to have the Integrity Unit deal with the reported alleged breach in accordance withthe procedures set out in the Athletics Integrity Unit Reporting, Investigation andProsecution Rules; or

9.2.2 to refer the reported alleged breach to the Election Oversight Panel to resolve inaccordance with Rule 7 of the Athletics Integrity Unit Reporting, Investigation andProsecution Rules, as supplemented by these Rules.
9.3

Upon referral in accordance with Rule 9.2 (b) above, the Election Oversight Panel willpromptly review any alleged breach of the Rules and will provide the Candidate with
an opportunity to respond to the alleged breach within such time frame as the Election
Oversight Panel considers appropriate (which time frame, depending on the proximityof the election, may be short), having informed the Candidate concerned of the alleged
breach in writing. The Election Oversight Panel will provide the relevant Candidate witha written decision as to the alleged breach of the Rules as soon as practicable.

9.4

The Election Oversight Panel has the power to:
9.4.1

issue general guidelines to all Candidates addressing the subject
matter of the alleged breach.

9.4.2

issue written observations to the Candidate, which may be made publicby the Election Oversight Panel by such means as it considers
appropriate, including on the Website and/or at the Election Congress.

9.4.3

issue a warning to the Candidate, which may be made public by theElection Oversight Panel by such means as it considers appropriate,including on the Website and/or at the Election Congress.

9.4.4

refer the alleged breach of the Rules back to the Integrity Unit for further
consideration.

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Book B - B3.4

9.5

Decisions made by the Election Oversight Panel will be final and binding. The Termsof Reference include guidance for the Election Oversight Panel to help with its decision
making.

9.6

In the event that an alleged breach of the Rules is to be dealt with by the Integrity Unit
in accordance with Rule 9.2(a) or is referred by the Election Oversight Panel to theIntegrity Unit for further investigation in accordance with Rule 9.4.4, above, then the
Candidacy of the relevant Candidate (i.e., the Candidate whose alleged breach of theRules has been referred to the Integrity Unit) will be automatically suspended until
such time as the Head of the Integrity Unit has determined whether there has been a
Prima Facie breach of these Rules and/or a Prima Facie breach of the Integrity Codeof Conduct. Any automatic suspension triggered under this Rule 9.6 may not last for aperiod longer than ten days (starting from the date of the referral to the Integrity Unit).
For the avoidance of doubt, any Candidate subject to automatic suspension must notengage in any campaign activity and/or undertake any other steps to further their
Candidacy whilst suspended.

9.7

In the event that the Head of the Integrity Unit determines that a potential breach of
the Rules referred or reported to it pursuant to Rule 9.1 or Rule 9.4.4, above,
constitutes a Prima Facie breach of these Rules (being one which has the potential toseriously undermine the authenticity and integrity of the election and/ or the reputationof Athletics) and/or a separate Prima Facie case of a Non-Doping Violation of theIntegrity Code of Conduct, they may apply for a Provisional Suspension against theCandidate as contemplated by Rule 3 of the Reporting, Investigation and Prosecution
Rules (Non-Doping). That Rule 3 shall apply mutatis mutandis for the purposes ofthese Rules, meaning (among other things) that in the event that a Provisional
Suspension is sought only in respect of a Prima Facie breach of these Rules (and notalso in respect of a breach of the Integrity Code of Conduct), any Provisional
Suspension that is granted may be restricted to activity relating to the Candidacy (and,for the avoidance of doubt, such Provisional Suspension may extend beyond the
maximum ten day period for an automatic suspension contemplated by Rule 9.6,
above).

9.8

The Provisional Suspension of any Candidate will remain in place until such time thatthe alleged breach of the Rules and/or the Integrity Code of Conduct has been
investigated and/or prosecuted (pursuant to the Reporting, Investigation andProsecution Rules (Non-Doping)) before the Disciplinary Tribunal.

9.9

Where a report of an alleged breach of these Rules prior to or during the Election
Congress is made after the closure of the relevant Election Congress meeting, theElection Oversight Panel shall refer the matter to the Head of the Integrity Unit.
Disputes

9.10 An Applicable Person may appeal a final decision made by the Disciplinary Tribunal(pursuant to Rule 9.8, above) in accordance with provisions of the Disciplinary Tribunal
Rules.

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Book B - B3.4

APPENDIX 1
ELECTION OVERSIGHT PANELTERMS OF REFERENCE

1.

Status and Role

1.1

The role of the Election Oversight Panel (“Panel”) is:
1.1.1

to ensure that Candidates conduct their candidacies with honesty, dignity andmoderation and complies with the Integrity Code of Conduct, the Candidacy
Rules and any other applicable Rules and Regulations; and,

1.1.2

subject to the Constitution and the Rules of Congress, ensuring the proper
administration of tasks relating to the organisation, running and supervision of
the elections at the Election Congress meeting.

2.

Commencement

2.1

These Terms of Reference were approved by Council and are effective from 10
December 2021.

3.

Composition

3.1

The Panel is appointed in accordance with the Candidacy Rules.

4. Resignation, Removal, Vacancies
4.1

A Panel Member may resign from the Panel prior to the expiry of their term of office bygiving not less than 3 months’ notice in writing to the Chair of the Panel.

4.2

A Panel Member may be removed from the Panel prior to the expiry of their term ofoffice, by decision of the Council (after first affording the Panel Member natural justice)on the recommendation to the President from the Panel Chairperson (or if it is the
Chairperson to be removed, on the recommendation from the Chief Executive Officer):

5.

4.2.1

If they are no longer Eligible;

4.2.2

For breach of the Candidacy Rules or any other Rules or Regulations;
or,

4.2.3

For any other act or conduct that, in the opinion of Council, brings the
Panel or World Athletics into disrepute.

Responsibilities and Powers
A Panel Member shall have the responsibilities and powers, set out in Rule 8.8 of the
Candidacy Rules.

6.

Duties of Panel Members

6.1

The duties of the members of the Election Oversight Panel are to:World Athletics Candidacy Rules (Approved by Council on 30 November 2021 and effective from 10 December 2021)

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Book B - B3.4

6.1.1

Protect the integrity of Athletics and World Athletics as a wholethroughout the world, by overseeing fair elections in accordance with
the Integrity Code of Conduct and these Rules;

6.1.2

At all times act in good faith and in the best interests of World Athletics;

6.1.3

Exercise the powers of the Election Oversight Panel for proper
purposes;

6.1.4

Act, and ensure the Election Oversight Panel acts, in accordance with
the Constitution and the Rules and Regulations including but not limited
to the Integrity Code of Conduct;

6.1.5

Maintain a reputation for high standards of ethical conduct inoverseeing elections;

6.1.6

Be bound by all Election Oversight Panel decisions and publicly support
all decisions made by the Election Oversight Panel, even if privately
they do not agree with them;

6.1.7

Not disclose information that the Election Oversight Panel member
would not otherwise have available, other than in their capacity as an
Election Oversight Panel member, to any person, or make use of or act
on the information except:
a. As agreed by the Election Oversight Panel for the purposes ofcarrying out its responsibilities and duties; orb. As required by law;

16

6.1.8

Attend and actively participate in all work of the Election Oversight
Panel including its meetings; and6.1.9

Attend Election Congress meetings.

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Book B - B3.4

6.2

World Athletics Interests: In undertaking any work in connection with the Panel, each
Panel Member shall act in the interests of World Athletics.

6.3

Participation: Panel Members shall attend each meeting of the Panel (in person or
using technology) unless excused by the Chair. Each Panel member shall actively
participate in Panel meetings and in matters undertaken by the Panel between
meetings. Each Panel Member must be adequately prepared for each Panel meetingin order to participate effectively and constructively.

6.4

Integrity Code of Conduct: Each Panel Member shall agree to be bound by the
Integrity Code of Conduct and all the Rules including the Candidacy Rules.

7.

Reporting

7.1

Reports to Council and Congress: After each Election Congress, and in accordancewith timings to be established by Council, the Panel shall prepare a report to Council
and to Congress setting out the process and outcomes of the election taking place atthat Election Congress, including without limitation a report on expenditures by all
Candidates seeking election at that Election Congress.

7.2

Council Meetings: The Chair of the Panel shall attend Council meetings, as requestedby the President, to report on any matter within the Panel’s responsibilities.

7.3

Annual Summary Report: The Panel will report annually to Council and to Congress
on its work.

8.

Panel Meetings and Procedure

8.1

Work: The Panel shall undertake its work at meetings of the Panel and in between
meetings as is necessary to fulfil its responsibilities.

8.2

Meetings: The Panel shall meet at least three times a year and on an ad hoc basis asnecessary to fulfil its responsibilities.
8.2.1

At least one such meeting is expected to be held by using technology
rather than in person.

8.2.2

The dates of scheduled meetings are to be agreed by the Chairperson,
and as much notice as possible, usually at least one month’s notice, will
be given to all Panel Members of the date, time and venue for any
meeting.

8.2.3

In addition, meetings may be called at any time by the Chairperson or
any two (2) members of the Panel.

8.2.4

Panel meetings may be held by telephone, through video conference
facilities or by other means of electronic communication (other thanelectronic mail (e-mail) communication) provided that prior notice of themeeting is given to all Panel Members and provided all persons
participating in the meeting are able to hear each other effectively andsimultaneously. Participation by any Panel Member in this manner at a
meeting shall constitute the presence of that member at that meeting.

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Book B - B3.4

8.3

Agenda: The Chairperson shall prepare an agenda for each meeting. The agenda,
together with relevant papers, will be distributed by email to all Panel Members prior toa Panel meeting (usually 1-2 weeks prior).

8.4

Chair: The Chairperson will chair all meetings.

8.5

Attendees: The Ethical Compliance Officer will attend all meetings, and other persons
may be invited by the Chairperson to attend meetings to provide information or advice
on a specific item of business at a meeting.

8.6

Quorum: The quorum for meetings of the Panel shall be at least 2 members of the
Panel, one of whom must be the Chairperson.

8.7

Voting: Determinations of the Panel shall generally be made by consensus. If aconsensus cannot be reached and a vote is required, each Panel Member (including
the Chairperson) shall have one (1) vote. Voting by proxy is not permitted. Except tothe extent specified in these Terms of Reference, a majority of votes in favour of anaction by those Panel Members present at a meeting is required for it to be passed. In
the event of an equality of votes, the Chairperson shall have both a deliberative and acasting vote.

8.8

Resolutions: A resolution in writing signed or consented to, by email, facsimile or otherform of visible or other electronic communication, by all Panel Members, shall be valid
as if it had been passed at a Panel meeting. Any such resolution may consist of several
documents in the same form each signed by 1 or more of the Panel Members.

8.9

Minutes: Minutes of each meeting of the Panel shall be taken. The minutes will befinalised in consultation with the Chairperson and sent to Panel Members within amaximum of one (1) month of the meeting. Any amendments to the minutes will beagreed at the next meeting of the Panel and noted accordingly.

8.10

Confidentiality: All meetings and the work of the Panel are confidential. No
documents, information, discussion and determinations made at a Panel meeting orotherwise exchanged or agreed in connection with the work of the Panel, shall be
disclosed to any other person other than the relevant Candidate or other person towhom the Rules apply (“Applicable Person”) unless:18

8.10.1the Panel Chairperson authorises such disclosure on a “need to know”
basis to the President, Council Members, the Chief Executive Officer,
Director of Legal and Business Affairs, and/or Ethical Compliance
Officer;

8.10.2

without limiting the foregoing to such persons as the Panel agrees thatsuch disclosure is necessary or desirable to advance its work, including
in connection with referral of alleged breaches of the Rules to the Headof the Integrity Unit;

8.10.3the matter is in the public domain; or,8.10.4such disclosure is required by law or any applicable authority, including
the Disciplinary Tribunal.

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Book B - B3.4

9.

Administration

9.1

Expenses: For each Panel member, World Athletics will reimburse expenses, andprovide any other allowances or service fees, in accordance with World Athletics policy.

9.2

Administration: World Athletics will arrange travel, accommodation and insurance forPanel meetings in accordance with World Athletics policy.

9.3

Documents: World Athletics will provide the Panel with all documents held by World
Athletics relevant to the Panel’s work.

9.4

Indemnification: The Panel Members will be indemnified by World Athletics and/or
covered by insurance provided by World Athletics, against claims brought against themfor actions properly taken in course of their responsibilities and duties.

10.

Disputes and Breaches

10.1

In exercising its powers under Rule 9.4 of the Candidacy Rules, each case must be
assessed on its own merits and the following Guidelines do not bind the Election
Oversight Panel to any particular course of action.

10.2

The Election Oversight Panel is more likely to conclude that a breach is minor or
technical if, in its opinion:

10.3

10.2.1the breach was inadvertent or committed as a result of a genuine
mistake or misunderstanding;

10.2.2the breach was an isolated incident;

10.2.3the breach would not be likely to influence the result of the election;

10.2.4the matter is a breach on the strict wording of the Rules but does not
infringe the spirit of the Rules or conflict with, in the Election Oversight
Panel’s opinion, the intention of the World Athletics Council in making
them; or10.2.5the Candidate has remedied the breach.

The Election Oversight Panel is more likely to refer the alleged breach of the Rules
back to the Integrity Unit for further consideration in accordance with Rule 9.4.4 if in its
opinion based on the evidence it has, the alleged breach appears:
10.3.1 to have been committed deliberately;
10.3.2 to have been repeated or is of a continuing nature;
10.3.3 to have been committed by a Candidate who has been given written
observations or a written warning concerning the same or a different previous
breach;10.3.4 to be widespread in its effect (whether on one or more other Candidates);
10.3.5 to be a case of continual or widespread campaign activity that is disruptive toother Candidates;

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Book B - B3.4

10.3.6 to be an activity that uses disorderly, threatening, harassing or offensive
behaviour or language, in writing (including electronically) or orally;
10.3.7 to be an activity that uses intimidating or discriminatory behaviour or
language, in writing (including electronically) or orally;
10.3.8 to have adversely affected, or may affect, the position of someone who issubject to the Rules in a way that may place them in breach of the Rules.
10.4

In addition, the Election Oversight Panel is more likely to refer a matter to the Integrity
Unit when an alleged breach occurs shortly before, or during, the Election Congress.

10.5

In practice, it may be difficult to prove that the result of the election will be, or has been,
influenced or affected by an alleged breach. However, the fact that an alleged or actual
breach has or may have affected the result is a factor to be taken into consideration in
deciding whether or not it is minor or technical.

10.6

Whilst every case will of course turn on its own facts, where there is clear evidence thatan alleged breach has affected the result or is likely to have done so, a referral to theIntegrity Unit is more likely - even if the alleged infringement itself is minor.

10.7

The Election Oversight Panel has a discretion whether to publish any written
observations or warnings. The purpose of publication, i.e. to provide guidance to all
Candidates about what is and is not acceptable behaviour.

10.8

Written observations are directed to Candidates who may have requested advice about
their Candidates from the Election Oversight Panel or to those whose conduct may
have been drawn to the attention of the Election Oversight Panel requiring clarification.

10.9

Written warnings are directed to Candidates whose conduct clearly infringe the Rules,
such as by the making of promises or pledges in written materials, but which theElection Oversight Panel feels does not warrant further action due to inadvertence or asimple lack of care.

10.10 The Panel will not publish written observations unless there is a good reason to do so.
10.11 The Panel will use its discretion as to whether or not it will publish the name or namesof the person or persons who have committed a breach or breaches of the Rules ofwhatsoever nature.

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Book B - B3.4

APPENDIX 2CANDIDATE PACKThe content of the Candidate Pack shall be determined by the Election Oversight Panel, andunless otherwise determined by the Election Oversight Panel shall include the following:
1.

A Candidate Nomination Form signed by the Candidate and by the most senior officer(e.g., President, Secretary General or Chief Executive Officer) of the Candidate’s
Member Federation, as authorised to do so by resolution of the Member Federation’s
Board, executive committee or equivalent body. If the Candidate is the President of theMember Federation, the form is to be signed by the next most senior officer of theMember Federation who is approved by the Election Oversight Panel. A copy of theresolution of the Member Federation’s Board or equivalent shall be provided together
with the Candidate Nomination Form.

2.

A Competencies Statement (see below) completed and signed by the Candidate,including a statement of the reasons why the Candidate fulfils the Competencies, thereasons why the Candidate is seeking election, and what they would bring to the role;3.

A Letter of Eligibility issued by World Athletics Vetting Panel;

4.

Acknowledgment and agreement to comply with the Integrity Code of Conduct andthese Rules, signed by the Candidate;5.

Acknowledgement and agreement that the Candidate’s Significant Interests andSports Affiliations provided in the Reporting Statement during the Vetting Process will
be published alongside the Candidate’s Skills and Experience Statement;

6.

Biography of the Candidate; and,7.

A statement of all expenditure covering their Candidacy.
Competencies Statement
Each Candidate will be required to complete a statement (provided as part of the
Candidate Pack) setting out how they demonstrate or have experience in relation to
the desired competencies for the position for which they are seeking election.
The Election Oversight Panel will ensure the information required from any Candidate
in relation to the desired competencies is clear, consistent and easy to understand.
The identified competencies desired of each position will be related to the actual andanticipated roles and responsibilities of that position. The list should consider thechanging environment in which World Athletics will work and the roles andresponsibilities of elected officials during the period in which the Candidates will be in
office.
The competencies will be determined by the Governance Commission and shall
include the following:Council Members
Leadership
Strategic Thinking

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Book B - B3.4

Knowledge of Athletics
Decision-making
Honesty and Integrity
Interpersonal Communication
Organisational Awareness
Financial Understanding
Administrative and/or Governance Experience
Vision and Passion
International Relations
Vice-President and President (in addition to those suggested for a Council Member):Leadership in a dynamic and complex environment
Ability to build consensus and collaborative decision-making
Ability to communicate to the media
Track Record of governing through openness and transparency
Commercial expertise, being the capability to understand large and complex
commercial contracts in particular related to events, television broadcast andsponsorship
Working knowledge of international sport politics

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Book B - B3.4

APPENDIX 3
ELECTIONS FOR ATHLETES' COMMISSIONWorld Athletics shall organise the election of six Athletes’ Commission members, on theoccasion of each World Athletics Championships, in accordance with the following process:1.

Submission of a Candidature

1.1

Any person who meets all the eligibility requirements to be a member of the Athletes'
Commission (set out in the Terms of Reference of the Athletes’ Commission) may submit
a Candidate Application Form to be elected to the Athletes’ Commission.

1.2

The official candidature application form must be completed, signed by the candidate,endorsed by a Member Federation (such endorsement not to be unreasonably withheld)
and received by World Athletics at the specified email address by the date and time
notified by World Athletics, usually 3 months prior to the election. This deadline will bestrictly enforced.

1.3

A Member Federation can submit only one candidature.

1.4

The Election Oversight Panel will develop a candidate pack for elections to the Athletes’
Commission. This candidate pack will include the list of skills and competences required
for the role. The candidate pack for elections to the Athletes’ Commission must be signed
and completed by the Candidates and sent together with the Candidate Nomination
Form for elections to the Athletes’ Commission

1.5

All Candidates to be elected to the Athletes’ Commission must be Eligible in accordancewith the Candidacy Rules.

2.

Publication of Candidates and Campaigning

2.1

The names of the eligible candidates seeking election for the Athlete Commission will be
published on the Website and circulated to all Member Federations no later than 15 days
before the election.

2.2

Candidates (or any person authorized by them) may not promote their candidacy in any
way whatsoever (other than to state they are a candidate) except throughout theCampaign Period described in paragraph 2.3, below.

2.3

Candidates may promote their candidacy from 15 days prior to the election, until theconclusion of the election ("Campaign Period"), in accordance with Rule 6.2.3 of the
Candidacy Rules.

2.4

Candidates must campaign with respect for every other candidate.

2.5

In addition to the documents submitted with their candidature in paragraph 1.4 above,
Candidates may make a responsible use of other documents, posters, signs, banners orpresentations which may be distributed and/or displayed inside or outside the Athletes’
accommodation. Such material must comply with Rule 4.7 of the Candidacy Rules.

2.6

Promoting a candidacy in or around the Voting Centres is prohibited.

2.7

The Constitution, Rules and Regulations apply including in particular the Integrity Codeand the Candidacy Rules.

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Book B - B3.4

3.

The Election

3.1

The election will be held over a period of 5 days at the times and places (including each
Team Hotel in the City of the World Athletics Championships) established by the Election
Oversight Panel and communicated to the Member Federations and all accreditedAthletes at least 5 days before the elections take place.

3.2

Only accredited Athletes may vote. Only one vote per accredited Athlete is permitted.

3.3

The vote must be made in person, on the official voting paper, upon presentation of avalid accreditation card.

3.4

The vote will be undertaken by secret ballot.

3.5

To be valid the voting ballot must vote for six names, (not more, not less).

3.6

After voting has closed, the representative of the Election Oversight Panel appointed tooversee the election will inform the President of the result.

3.7

The names of the elected Athletes will be announced, before the closing of theChampionships and posted on the Website. The Member Federations will also be
informed of the results via Circular.

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