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Oral Presenter Guidelines

Preparing your oral presentation

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The virtual meeting will operate on Zoom.

• Oral presenting duration:
20 minutes including Q & A time

ChairSpeaker

Audience

Presentation procedure
Brief introduction by chairperson

Oral presentation by speaker

Q & A time•

Share your screen 5 mins before your scheduled presentation time(Multiple participants can share screens simultaneously.)•Generally the presentation slides are shared by speakers.
However, to avoid problems due to poor Internet connection, please
upload your slides in advance.
•Allowed file type: PDF•

Filename: O[session number]_[Last name].pdf.
ex. O8_Omura.pdf✓ Check your session number:
http://pcwave.rish.kyoto-u.ac.jp/versim/data/VERSIM_Program_oral.pdf

Go to Page 6 to see how to upload your slides!

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Poster Presenter Guidelines

Overview
Online Poster
Participants can check posters on the VERSIM 2020 participants' site from 11/13 to 11/20.
The poster files cannot be downloaded on the participants' site.
Recommended: Check Posters before the elevator speech and ask your question during that time!
Discuss with speakers:- Free discussion is available in the Poster Discussion session- Audiences may leave their questions or comments via email to the speaker.

Poster presenters must
prepare 2 kinds of slides!

Elevator Speech
A short presentation to introduce and advertise your poster and your work!
Time: (JST) Nov. 17 21:00-24:00 & Nov. 18 09:00-12:00(UT) Nov. 17 12:00-15:00 & Nov. 18 00:00-03:00
Duration: 2 min speech+3 min Q&ASlides are collected in advance and will be shared via zoom by session chairs.
For poster speaker: Upload your speech file in advance.

4Rules of Poster slides
Online Poster

Prepare 2 files•

Allowed file type: PDF•

Slide size:

Widescreen 16:9 (highly recommended) or 4:3•Maximum:10 slides•

Make sure that your figures on the slides are clear enough to be seen on screen•

Filename:P[sesseion number]_[Last name].pdf- ex. P2A_Hsieh.pdf

Elevator Speech

Go to the next page to check
how to upload your slides!

•Allowed file type: PDF•

Slide size:

Widescreen 16:9 (highly recommended) or 4:3•Maximum:3 slides•Filename:

ES_P[session number]_[Last name].pdf- ex. ES_P2A_Hsieh.pdf✓ Check your session number:
http://pcwave.rish.kyoto-u.ac.jp/versim/data/VERSIM_Program_poster.pdf

5How to upload your slides?

There are two ways to upload your files:① Google Form (Recommended)https://forms.gle/C78kDf7YnfHtVG59A② Kyoto Univ. Server
http://space.rish.kyoto-u.ac.jp/versim2020-upload/Important!

Deadline for uploading your slides: 2020.11.06

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How to upload your slides?

7① Google Form (Recommended)https://forms.gle/C78kDf7YnfHtVG59A• Notice that you must have a Google account for uploading files
through Google Drive

Maximum file size

1 GB

Maximum number of files

5

Allowed file types

PDF

For poster presenters: Please upload both poster file and elevator
speech file together in the same Google form

How to upload your slides?

8② Kyoto Univ. Server
http://space.rish.kyoto-u.ac.jp/versim2020-upload/• Upload your file to the RISH server only if you havedifficulty to access the Google form

maximum file size

1 GB

Allowed file types

PDF

After you uploaded your files, send an email to versim2020@rish.kyotou.ac.jp telling us the following information:-Subject: [VERSIM2020] Uploaded data information (Your Last Name)
File name:Presentation type: Oral or Poster

ExampleTo:versim2020@rish.kyoto-u.ac.jp

Subject:[VERSIM2020] Uploaded data information (Hsieh)

File name:

P2A_Hsieh.pdf
ES_P2A_Hsieh.pdf

Presentation type: Poster

Time table

9If you have any question or request, pleasecontact VERSIM 2020 Organizing Committee:
versim2020@rish.kyoto-u.ac.jp