Introduction

The present handbook is a revised version of the one published in 2012 to help our new faculty members learn
more about teaching and research work at Nagoya University. It has two primary aims:• To provide new faculty members with the information they need to get started in their work,and• To provide basic information on the educational and research environment at Nagoya University.
The handbook provides general information and indicates where to get more details on work rules, information
networks, academic procedures, and disaster response — matters that all faculty should be aware of. It is
intended to serve as a guide by providing the minimum, yet sufficient, amount of information necessary for the
new faculty members to begin working at the University smoothly.
We hope that everyone will find this handbook to be of use for their teaching and research activities.

December, 2020
Center for the Studies of Higher Education
Employee Affairs DivisionInternational Planning Division
Student Affairs Planning Division
Department for Quality Assurance in Higher Education

The Nagoya University Academic Charter

In recognition of the unique role of seats of learning and their historical and social missions, this document
establishes the guiding principles for scholarship at Nagoya University. Nagoya University maintains a cultureof free and open-minded academic endeavor and aspires to contribute to the prosperity and happiness of all
people through research and education in those fields studying human beings, society, and the natural world.
Above all, it aims to foster the harmonious development of humanity and science, to conduct advanced
research, and to provide an education that encompasses the full range of the humanities, the social sciences,and the natural sciences. To these ends, we outline below the goals and guidelines for carrying out therequired measures for continuing to perform our duties as a leading university.

１. Fundamental Objectives: Research and Education（1） Nagoya University, through its creative research, shall pursue truth and produce world-leading
intellectual achievements.
（2） Nagoya University, through an education that values independent thinking, shall foster individuals
who possess intellectual courage, the power of rational thought, and imagination.

２. Fundamental Objectives: Contribution to Society（1） Nagoya University shall spearhead scientific research and foster individuals capable of exercisingleadership both in the domestic and international arenas so they can contribute to human welfare,the development of culture, and global industry.
（2） Nagoya University shall put to good use the specific qualities of the surrounding community and,through multifaceted research activities, contribute to the development of the region.
（3） Nagoya University shall promote international academic co-operation and the education ofinternational students. It will contribute to educational and cultural exchange with other countries,
especially those in Asia.

３. Fundamental Policies: Research and Education System（1） Nagoya University shall study the humanities, society, and nature from an inclusive viewpoint,
respond to contemporary issues, and change and enrich its education and research system togenerate new values and a body of knowledge based on humanitarian values.
（2） Nagoya University shall support an education system that inherits and develops intellectual
resources cultivated from the world’s intellectual traditions. It will promote advanced and innovativeeducation.
（3） Nagoya University, through disseminating information, exchanging people, and cooperating withinstitutions in Japan and abroad, shall create the foundation for an international academic culture.

４. Fundamental Policies: University Administration（1） Nagoya University shall always support scientific inquiry based on the autonomy and initiative of its
members, guaranteeing them the right to freely conduct their research.
（2） Nagoya University shall ask its members to take part in the formulation and implementation of our
foundational principles for research and education and the objectives and policies for administration.
（3） Nagoya University, aspiring to be an open and accessible university, shall promote both internal andexternal independent assessment and evaluation of its research, education and administration.

design & student admissions

Reforming three policies: Degree conferment, curriculumand establishing admission center

Admitting excellent students: Improving admission system

Fostering people who contribute to society: Increasing●●

Increasing international students enrolled in English-taught
curriculum & number of English-taught courses: i.e. G30 NEXT

Implementing strategies with focus on Asian countries:
i.e. Asian Satellite Campus & ASEAN Net PLUS●●

NagoyaUniversity
President
Seiichi Matsuo

Establishing Gender Equality
Promotion Center, increasing female faculty members to 20% & promoting women in leadership positions● Collaborating with Asia and wider world to promote gender equality on campus:● Improving university-wide communication to more effectively & flexibly assign resources

Raising 10 billion yen fund by 2021, increasing competitive funding, promoting joint research
projects through industry-academia collaboration & strengthening hospital activities● Strengthening financial base:Strengthening education and research activities throughcomprehensive evaluation of the fields of engineering, informatics, humanities & social sciences● Reforming structures of Schools/Graduate Schools:

Organizational Management

Establishing Disaster Mitigation Research Center & new model forindustry-academia-government-civil society collaboration

Increasing regional resilience for safety & disaster relief:

entrepreneurial education & industry-academia collaboration

Establishing a new “industry-academia-government collaboration” toimplement open innovation: Establishing new research center on gallium
nitride (GaN) & “Future Integrated Electronics Research Center”●●

As a core university located in one of the world's mostdynamic industrial clusters, we conduct research and pursue
innovation that contributes to value creation for betterment ofsociety.

University-Industry Collaboration

fostering world-class researchers: Greater support for women,
non-Japanese & early-career● Recruiting, retaining & supporting most talented faculty &● Establishing new research centers: i.e. WPI-Next• “Institute for Advanced Research” for basic research• “Institute of Innovation for Future Society” for practical research• “ITbM” for WPI program

By 2020:• Increasing number of international students to 3000
• Increasing internationally experienced faculty members to 650• Increasing domestic students studying abroad to 1000

We are developing a university that attracts the best
students, faculty & staff from around the world &contributes to creating a more sustainable society. In
particular, we seek to work closely with countries in Asia.

International

international joint degree programs

educational system: Introducing quarter system and● Improving international compatibility of●●

Inspired by our Nobel laureates, we are committed to the creation &discovery of knowledge through research.

By promoting a world-class education, we aim to foster courageous
intellectual leaders that can contribute to human well-being. We arechanging the relationship between Nagoya University and secondary
schools.
● Supporting frontier research led by:

Research

Education

Nagoya University MIRAI 2020
Nagoya University Matsuo Initiatives for Reform,
Autonomy and Innovation 2020
General Vision
Through excellence in its education and research, Nagoya University aspires to become one of the world’s
leading universities. We aim to do this by first, building on our partnerships throughout Asia; second,
increasing innovation by emphasizing collaboration; and third, increasing autonomy in the administration of
our university.

Strategic Aims
To achieve our goals we are focused on the following:
1. By promoting world-class education, fostering intellectual leaders with courage who can contribute tohuman happiness.
2. Inspired by Nagoya University’s Nobel laureates, supporting the creation and discovery of knowledge
through research.
3. Based on a long and close relationship with Asia, building a more diverse campus community. In particular,
we continue to reduce the gap in gender equality by supporting female students, faculty and staff.
4. Taking advantage of our location in one of the world’s most dynamic industrial regions, supporting
research and innovation that contributes to the betterment of society.
5. Acknowledging the importance of “shared governance,” the President will lead reform of the university
administration.

Education
By promoting a world-class education, we aim to foster fearless intellectual leaders that can contribute tohuman happiness. Our goals include:
1. Improving quality of education through organizational reform.
2. Reviewing current educational policies, with emphasis on conferring of degrees, design of curriculum, andacceptance of new students. As part of these reforms, we intend to change the relationship between
Nagoya University and its affiliated secondary school, as well as its relationship with other secondary
schools.
3. Admitting excellent students by improving the entrance examination system and establishing an
admissions center.
4. Improving international compatibility of our education system by introducing such changes as a shift froma semester system to a quarter system and an international joint degree program.
5. Introducing an educational quality assurance system.
6. Building on past MEXT projects including the “Leading Graduate School” and “Business Capacity
Development Center,” establishing a new umbrella organization called the Institution for Academic
Development.
7. Collaborating with the private sector, increasing support for non-traditional students and extending
opportunities for continuing education.
8. Increasing support for a more diverse student body.

Research
Inspired by our Nobel laureates, we are committed to the creation and discovery of knowledge throughresearch. Our goals include:
1. Led by the “Institute for Advanced Research,” “WPI,” and “Institute of Innovation for Future Society,”
continuing to promote cutting-edge research accessible to the widest possible audience.
2. *Encouraging basic research across all Schools and research centers.
3. Recruiting, retaining and supporting the most talented faculty, in particular women researchers, foreign
researchers, and young researchers.
4. Promoting international collaboration in research and education with the world’s best universities throughthe Academic Consortium 21 (AC21) and other international networks.
5. By promoting international collaboration in research and education in Asia with projects such as the “Asian
Satellite Campus,” we seek to become known as an “Asian Hub University.”
6. To improve faculty research, using a system of “University Research Administrators” and encouraging thesharing of university facilities and equipment.

International
We are developing a university that attracts the best students, faculty and staff from around the world andcontributes to creating a more sustainable society. In particular, we seek to work closely with countries in Asia.
Our goals include:
1. By 2020, improving our campus environment such that the number of international students rises to 3000
and faculty members with international experience grows to 650.
2. By 2020, increasing the number of Nagoya University students studying abroad to 1000.
3. Increasing the number of students enrolled in the full-degree English taught programs (G30) andexpanding the number of English-taught classes on campus (G30 Next).
4. Establishing a crisis management system for students, faculty and staff dispatched overseas.
5. Creating a more internationalized environment on campus.
6. Establishing an organization for research on ASEAN (ASEAN Net PLUS).
7. Expanding the “Asian Satellite Campus” project.
8. Promoting internationalization by collaborating with other universities in Central Japan (Aichi Prefecture,
Gifu Prefecture, and Mie Prefecture).

Academic-Industrial Collaboration
Taking advantage of its location in one of the world’s most dynamic industrial regions, we support researchand innovation that contributes to the betterment of society. Our goals include:
1. For the purpose of “industry-academia-government collaboration” and “open innovation,” establishing a
new “Future Integrated Electronics Research Center.”
2. Taking advantage of previous projects, such as the Center of Innovation program (COI), strengthening
support for interdisciplinary research.
3. Strengthening Industry-Academia Collaboration by the hosting of Industry-Academia Collaborative
Research Courses and Research Centers.
4. Supporting new industries through technology transfer and the fostering of start-up companies.
5. Increasing entrepreneurial education and Industry-Academia collaboration by fostering people who cancontribute value to society.
6. Led by the Disaster Mitigation Research Center, increasing regional resilience by establishing a new model
for four-party collaboration.

University Hospital
By serving as a hub, we will strengthen University Hospital activities to lead the next generation in medicine,
conduct world-class clinical research and consultation, and foster human resources in medicine. Our goals
include:1. Reforming the organization for strengthening important medical care fields such as cancer, organtransplants, etc.
2. Establishing a “Hospital Development Plan” for a more effective use of space in medicine, such as
constructing a cutting-edge Medical Function-Strengthening Building and remodeling the Central
Consultation Building.
3. Using our overseas offices, expanding international activities of the University Hospital including a support
for endoscopy medical care in Asia and collaborating with Thai Bangkok Hospital.
4. Anticipating the next generation in medical care, strengthening regional medical care collaboration such as
promoting activities for the effective use of medical human resources.
5. To promote cutting-edge clinical study as a center of innovative medical technology creation, receiving
approval in accordance with the Medical Care Act to become a “Clinical Study Focused Hospital”.
6. Providing safe and secure medical services through strengthening of a monitoring system led by the“Hospital Quality Improvement Promotion Office,” etc. At the same time, we will foster medical humanresources who can contribute to quality improvement of medical care.

Affiliated Secondary Schools
As a national university with an affiliated secondary school, we will evaluate and and advance their mission
and activities. These actions are expected to contribute to development of the university.
1. By collaborating in educational programs with other high schools, we will reform the admissions system forindividual students.
2. Implementing advanced secondary education programs and expanding long-term and short-term exchange
student capacity, we will further internationalize the affiliated secondary school.

Organizational Management
Acknowledging the importance of “shared governance,” the President will lead reform of the university
administration. Our goals include:
1. Reforming the structures of Schools/Graduate Schools to strengthen education and research activities
through comprehensive evaluation of Engineering, Informatics, Humanities and Social Sciences. In
particular:（A） Reorganizing the School/Graduate School of Engineering to foster graduates capable of playing a keyrole in the global manufacturing industry.
（B） Establishing a new School/Graduate School to foster greater diversity among Information-related
graduates who can create new social values and help solve the numerous challenges faced byhumanity.
（C） Reorganizing Humanities-related School/Graduate Schools to foster graduates who understandcross-cultural issues crucial in this era of globalization.
（D） Encouraging activities of the Graduate School of International Development to help solve issues on a
global scale.
（E） To conduct more integrated research, reorganizing the Solar-Terrestrial Environment Laboratory, theGeospace Research Center and Hydrospheric Atmospheric Research Center in to the “Space-EarthEnvironment Research Center”.
（F） Establishing the “Future Materials and System Research Center” to lead innovative research on more
efficient energy use.

2. To support those university activities contributing to building a world-class research university, we will
strengthen our financial infrastructure. In particular:（A） Securing various financial resources through Industry-Academia collaboration such as externalfunding from corporate training and joint research projects.
（B） Supporting preparation of faculty grant proposals to increase competitive funding and subsidies forresearch and education.
（C） Managing costs in administration, research and education.
（D） Strategically distributing resources and using assets to strengthen university activities.
（E） To mark the 150th anniversary of the founding of our university, raising a 10 billion yen fund by theyear 2021.
（F） Establishing a financial strategic team for developing strategies using know-how from both insideand outside the university.
（G） Securing university hospital income by strengthening hospital activities.
3. Creating a world-class university campus. In particular:（A） Sharing the university’s vision for the future after reviewing and implementing the “Campus MasterPlan” to ensure the highest quality environment for education and research.
（B） Planning and implementing facility management to construct a sustainable university campus.
4. We will promote gender equality on campus in collaboration with Asia and the wider world. In particular:（A） Establishing a Gender Equality Promotion Center.
（B） Raising to 20% the number of female faculty members (principle investigators and young
researchers) and promoting female managers.
（C） Creating an organization where employees can maintain a balance between work and child-care.
（D） Promoting gender equality through Academia-Industry-Government collaboration.
5. We will strengthen administrative infrastructure to achieve the Nagoya University mission. In particular:（A） While acknowledging the importance of “shared governance,” effectively and flexibly assigning
resources (personnel, budget, facilities and equipment) through the leadership of the President.
（B） Using various methods, such as Network Governance, to examine important measures andchallenges.
（C） Strengthening infrastructure of the administrative organizations that support the management of theuniversity and enhancing management abilities of faculty members’ and administrative staff.
（D） Establishing IR (Institutional Research) functions, led by the President, to provide university-wide
data for evidence-based university management（E） Reforming human resources policy, such as annual salary, cross appointment and the tenure track
system
6. Implementing an internal control system and new risk management system suitable for aninternationalized university, as well as enhancing compliance of members of the Nagoya University
community. In particular:（A） Along with pursuing the development and implementation of an internal control system, increasingawareness and enforcing adherence to regulations and guidelines.
（B） Strengthening ability to send and receive information about risk, as well as the network throughwhich the information is shared.
（C） Deploying staff and strengthening collaborations with risk management specialists.
（D） Strengthening collaboration with overseas universities and institutions in relation to global risk
management.

Three Education Policies of Nagoya University
The basic principles of education at Nagoya University and the ideal graduate
The Nagoya University Academic Charter (2000) defines its mission thus: “Nagoya University maintains aculture of free and open-minded academic endeavor and aspires to contribute to the prosperity and happinessof all people through research and education in those fields studying human beings, society, and the natural
world. Above all, it aims to foster the harmonious development of humanity and science, to conduct advanced
research, and to provide an education that encompasses the full range of the humanities, the social sciences,and the natural sciences.”
The main objectives of research and education, as put forth in the basic philosophy of the Academic Charter,are:
1. Nagoya University, through its creative research, shall pursue truth and produce world-leading
intellectual achievements; and2. Nagoya University, through an education that values independent thinking, shall foster individuals who
possess intellectual courage, the power of rational thought, and imagination.
Consistent with the basic philosophy of its Academic Charter, and as one of Japan’s core universities, Nagoya
University has contributed to building a rich culture and advancing science and technology through its creative
activities in education and research. While producing leading world-class research, such as that of our six
twenty-first century Nobel laureates, Nagoya University’s free and open academic tradition has cultivatedmany talented leaders with an enterprising spirit and who cannot be swayed by existing authority. We strive
for public accessibility to provide society with talented people and intellectual achievements.
As mentioned, the ideal Nagoya University graduate is an “individual possessing intellectual courage.” Such aperson has a global vision and upholds a sense of responsibility with strong ambition to contribute to society;they gain a broad education and a high-level of expertise; and they contribute to solving the various problems
that hinder the well-being of humanity and development of a sustainable society. Nagoya University is trying
to cultivate this ideal graduate, with genuine courage and intelligence, and the capacity to shape the future.
We provide these “individuals possessing intellectual courage” with enough knowledge and skills, activate
their creativity, and encourage a challenging spirit of research. For people possessing such excellent qualities
and abilities, Nagoya University focuses on training them through multifaceted academic research activities
and a sense of spontaneity.

Three Policies for Improving the Quality of University Education
Consistent with our mission, Nagoya University has established three sets of guidelines for administering
education:1) Diploma Policies – Policies for Certifying Graduation and Conferring Diplomas;
2) Curriculum Policies – Policies for Organizing and Implementing Education; and
3) Admissions Policies – Policies for Selecting and Admitting Students.
These three sets of policies exist for both undergraduate and graduate program and are disseminated insideand outside the university. The three policies enable current students to understand Nagoya University’s
educational objectives. In the broader society where our graduates seek to make their mark, they provide
potential employers with a basis for understanding the abilities and attributes of Nagoya University graduates.
The three policies manifest their true value through a close, mutual interconnection. Nagoya University
integrates them and takes them as the starting point for the fundamental principles of training and educationneeded to develop the ideal graduate. When reviewing and assessing the education we offer and when trying
to improve its quality, we take these policies into account.

Undergraduate Degree Program◆Diploma Policy
Policy for Certification for
Graduation and Awarding ofDegrees

In accordance with the educational goals and standards of each school,
Nagoya University certifies graduation and grants an undergraduate degree tostudents who meet the required qualifications and acquire the necessary
abilities. Nagoya University grants degrees to “individual possessing
intellectual courage” – those persons possessing true courage and intelligenceto shape the future, and who prove that they have developed an inquiring mind
with sufficient knowledge, skills, and creativity appropriate for their academic
field of study.

Based on the characteristics of their academic field of study, each school has established a standard ofeducational goals to meet the expectations of society. Nagoya University awards a diploma to students whomeet the qualifications and possess the abilities corresponding to the curriculum standard set by each school.
◆Curriculum Policy
Policy for the Organization
and Implementation of theCurriculum

Nagoya University educates its students through a systematic curriculum
consisting of two pillars: a liberal arts education to nurture a broad and highlevel culture, and a specialized education leading to an insatiable and curious
mind that can create new knowledge. We implement educational practices andprovide academic supervision using the characteristics of each academic field
and through the development of curricula combining various teaching styles
and encouraging voluntary learning.

As part of its educational goals, each school and department of Nagoya University organizes and implements
the appropriate curriculum to develop the qualities and abilities that correspond to the image of the ideal
graduate.
◆Admissions Policy
Policy for Selecting and
Admitting Students

Nagoya University seeks people in Japan and in other countries to become
future “individual possessing intellectual courage”. Based on thecharacteristics of the academic discipline of each school and department, we
conduct an entrance examination to evaluate basic academic skills, the ability
to use them, and the willingness and attitude to develop them.

As stated in “The Nagoya University Academic Charter,” we aim to foster “individual possessing intellectual
courage.” Nagoya University cultivates the qualities and abilities required to be an “individual possessing
intellectual courage” not only through education at university but building on what they learned in secondary
school. At Nagoya University, therefore, we are looking for people, inside Japan and in other countries, whohave necessary academic skills, the ability to use them, and the willingness and attitude to develop them.
Based on the character of each school at Nagoya University, we select individual students using various
methods of evaluation in entrance examinations.

Master’s Degree Program◆Diploma Policy
Policy for Certification of
Graduation and Awarding ofDegrees◆Curriculum Policy
Policy for the Organization
and Implementation of theCurriculum◆Admissions Policy
Policy for Selecting and
Admitting Students

Nagoya University certifies graduation and awards master’s degrees tostudents whose abilities and quality of work satisfy the requirements forgraduation in accordance with the educational goals and standards of theirgraduate school and program. A Nagoya University degree is for those“individuals possessing intellectual courage” —people with the courage andintelligence to shape the future—and testifies to the fact that a student has
acquired the advanced knowledge, skills, creativity, and spirit of researchneeded to succeed in their chosen field.
Through a systematic curriculum administered by graduate schools andprograms, Nagoya University educates master’s students to develop an
insatiable intellectual curiosity and independent creativity of thought. Througha combination of various teaching styles, we strive for curricular development
and instruction with social relevance, one that trains students to be selfmotivated regarding learning and research, and moreover, to become leadersand citizens of the world. We also administer practical education and researchguidance that takes full advantage of the strengths in each academic field.
Nagoya University seeks students inside and outside Japan who aspire to
become future “individuals possessing intellectual courage.” We administer
entrance examinations to assess applicants based on specialized academic
abilities and practical skills—as it pertains to the academic field of thegraduate school and program to which they are applying—as well as on their
enthusiasm and aptitude for research.

Doctoral Degree Programs◆Diploma Policy
Policy for Certification of
Graduation and Awarding ofDegrees◆Curriculum Policy
Policy for the Organization
and Implementation of theCurriculum◆Admissions Policy
Policy for Selecting and
Admitting Students

Nagoya University certifies graduation and awards doctoral degrees tostudents whose abilities and quality of work satisfy the requirements forgraduation, in accordance with the educational goals and standards of theirrespective graduate school or program. A Nagoya University degree is for“individuals possessing intellectual courage” —people with the courage andintelligence to shape the future—and testifies to the fact that they havecultivated the advanced knowledge, skills, creativity, and spirit of researchneeded to succeed in their chosen field and as a leader in society.
Through a systematic curriculum administered by graduate schools andprograms, Nagoya University educates doctoral students to develop an
insatiable intellectual curiosity and independent creativity of thought. Througha combination of various teaching styles, we strive for curricular development
and instruction with social relevance, one that trains students to be selfmotivated regarding learning and research, and moreover, to become leadersand citizens of the world. We also administer practical education and researchguidance that takes full advantage of strengths of each academic field.
Nagoya University seeks students inside and outside Japan who aspire to
become future “individuals possessing intellectual courage.” We administer
entrance examinations to assess applicants based on specialized academic
abilities and practical skills—as it pertains to the academic field of thegraduate school and program to which they are applying—as well as on their
enthusiasm and aptitude for research.

Contents

1. Basic information for work at Nagoya University

１−１ Work rules, work hours, time off, etc. ----------------------------------------------- 1
１−２ Pay System ------------------------------------------------------------------------- 3
１−３ Allowances -------------------------------------------------------------------------- 4
１−４ Mutual aid association insurance (Full-time Faculty or Staff Members: In thecase of members of the Ministry of Education, Culture, Sports, Science andTechnology Mutual Aid Association)------------------------------------------------ 8
１−５ Nagoya University Employee ID Card, Nagoya University ID and Password ------- 9
１−６ Confirming phone numbers --------------------------------------------------------- 10
１−７ Obtaining a THERS account and THERS e-mail address --------------------------- 11
１−８ Connecting to a Network ----------------------------------------------------------- 12
１−９ Carrying out Yearly Information Security Check and registering an
emergency contact e-mail address ------------------------------------------------- 14
１−10 How to respond to an earthquake -------------------------------------------------- 15
１−11 Receiving online training ------------------------------------------------------------ 16
１−12 Personal information protection rules ---------------------------------------------- 17
１−13 Commuting by car, motorcycle or bike ---------------------------------------------- 18
１−14 Using campus nursery schools or daycare centers --------------------------------- 19
１−15 Sending post within and outside the university------------------------------------- 20
１−16 Garbage disposal and smoking areas ----------------------------------------------- 21

2. Starting teaching and research activities

２−１ Basic rules on academic/student affairs ------------------------------------------- 23
２−２ How to respond in a lesson when there is a natural disaster ---------------------- 26
２−３ Inputting a syllabus (course outline) ----------------------------------------------- 27
２−４ Teaching support tools and faculty development programs ------------------------ 28
２−５ Entering information in the faculty profile database system “Kyoin-DBS” --------- 30
２−６ Research funds --------------------------------------------------------------------- 31
２−７ Grants-in-Aid for Scientific Research----------------------------------------------- 33
２−８ Basic rules on the disbursement of research funds -------------------------------- 35
２−９ Purchasing items, etc. -------------------------------------------------------------- 37
２−10 Business trips ----------------------------------------------------------------------- 38
２−11 Handling the salaries of research project team members -------------------------- 39
２−12 Administrative organizations and administration support organizations,
Nagoya University bulletin board, and organization chart, etc. --------------------- 40
２−13 Other information ------------------------------------------------------------------- 41
２−14 Consultation services --------------------------------------------------------------- 43
２−15 Internal web pages------------------------------------------------------------------ 44

1 Basic information for workat Nagoya University

1－1 Work rules, work hours, time off, etc.
◆ The work discretion system is applied tomost faculty members.
In the case of faculty members whose main work
activities are research-based, decisions on the execution of work responsibilities and allocation ofwork times, etc. shall be left to the discretion of thefaculty member in question based on a labor-management agreement. (The irregular work hour system is applied in respect to faculty members whocarry out medical examinations and treatment at
Nagoya University Hospital and to teachers at Nagoya University Affiliated Schools.) Faculty members are permitted significant discretion in respect
to their working times, but also have large responsibilities as professionals.
The following are the hours of work, starting andfinishing times, and breaks for most administration
staff.
○Starting time

8:30

○Finishing time 17:15○Break time

12:00-13:00◆ Part-Time Work and the Holding ofConcurrent Posts
Faculty and staff members of Nagoya University
need to obtain permission in advance in order tocarry out part-time work or hold concurrent posts.
The point of contact is the person in charge of
Personnel Affairs Section at your school/graduate
school.
Part-time work means the “holding of ongoing or
regular work for which remuneration is obtained”
and refers to “as a general rule work carried out outside regular working hours”.
It is necessary to obtain permission in advanceeven if no remuneration is received.
Example: Working as a part-time lecturer at
another university
Holding a concurrent post means the holding of thefollowing ongoing or regular positions for which no
remuneration is obtained.
The holding of a concurrent post is deemed to bepart of responsibilities at Nagoya University, andtime spent on a concurrent post is handled as regular working hours.
Example:○Part-time role as a member of a council, etc. forcentral government or local government bodies,Part-time role at a central government administrative organization, an independent administrative organization, or a national university corporation/part-time role at an organization associatedwith Nagoya University.
○A role deemed to have a particularly high level of
public utility, including roles at public corporations
or public utility corporations the goal of which isto promote education, the arts, culture or sports,
or a role at a committee for academic societies,
etc.
◆ Weekly holidays and holidays
Saturdays and Sundays are weekly holidays. National holidays and the Year-end and New Yearholidays (from December 29 until January 3) are also
holidays.
◆ How to take time off
In order to take time off, fill in the leave ledger inadvance, and submit it to the person in charge of
Personnel Affairs Section at your school/graduate
school.
If it is necessary to take time off unexpectedly orat short notice, contact the person responsible forthe laboratory where you work or for Personnel
Affairs Section at your school/graduate school andsubmit the leave ledger promptly after returning towork.
○Annual leave: 20 days※ (January 1 - December 31;
No more than 20 annual days may be carried overto the following year).
※For the year you are first employed, the numberof days of leave depends on the date of youremployment.

○Sick leave: up to 90 consecutive days

○Special leave: the main types of special leave areindicated below.
・ Summer: six days (acceptable period from May 1
to December 31)
・ Marriage: five consecutive days
・ Maternity Leave: eight weeks (fourteen weeks inthe case of multiple pregnancies) prior to birth ofa child, and eight weeks after the birth of a child1

・ Wifeʼs childbirth: two days
・ When raising a child under one year of age andperforming tasks deemed to be necessary in order
to raise the child in question, such as breastfeeding, or dropping off/picking up the child at a
daycare center, etc.: periods of up to 30 minutes,
twice per day・ Sick/Injured Child Care: five days (five days a year
for one child; 10 days a year for two or morechildren)○ Partial childcare leave (salary is reduced in accordance with the number of shortened working
hours)
・ Leave can be taken in units of thirty minutes up
to a maximum of two hours in a single day after
the start or before the end of the prescribedworking hours.

・ Family Care: five days (five days per year in thecase of one parent, and ten days per year in thecase of two parents or more)・ Leave can be taken in the period from the day on
which the child is born (or in the case of a faculty
or staff member who has given birth to the childin question, the day after the last day of maternity
leave) until the first March 31 after the day on
which the child reaches six years of age.

・ Bereavement: One to seven days depending on
your relationship to the deceased◆ Family Care Leave◆ Childcare Leave
When you plan to take childcare leave, please apply
to the person in charge of Personnel Affairs Section
at your school/graduate school at least one monthprior to the planned starting date for childcare leave(one week in advance in the case of partial childcare
leave), clearly stating the dates of the period ofchildcare leave.
○ Childcare leave (unpaid; benefits are paid throughemployment insurance)
・ A faculty or staff member is able to take a consecutive and fixed period of childcare leave inorder to care for oneʼs own or an adopted child in
the period from the childʼs birth or due date (or in
the case of a faculty or staff member who hasgiven birth to the child in question, the day after
the last day of maternity leave) up until the childʼsthird birthday.
○ Childcare-track part-time work (salary is reducedin accordance with the number of shortened
working hours)
・ Shorter working hours than the standard prescribed working hours can be taken.
・ A consecutive and fixed period of childcare-track
part-time work of at least one month and nolonger than one year may be taken in the period
from the day on which the child is born (or in thecase of a faculty or staff member who has given
birth to the child in question, the day after the last
day of maternity leave) until the first March 31
after the day on which the child reaches six yearsof age.

When you plan to take family care leave, pleaseapply to the person in charge of Personnel Affairs
Section at your school/graduate school at least one
week prior to the planned starting date for familycare leave, clearly stating the dates of the period offamily care leave.
○ Family care leave (unpaid; benefits are sometimes paid through employment insurance)
・ A faculty or staff member is able to take familycare leave in order to care for an eligible family
member who requires full-time care for a periodof two weeks or longer as a result of injury, illness,or physical or mental disability, as a general rule
up to a maximum of 186 days from the planned
starting date for family care leave.
○ Partial family care leave (salary is reduced inaccordance with the number of shortened working
hours)

・ A consecutive period of leave can be taken inunits of one hour up to a maximum of four consecutive hours in a single day after the start orbefore the end of the prescribed working hours.
・ Leave can be applied for as a general rule up to a
maximum of three years from the planned starting
date for partial family care leave per eligible family
member.

▶https://taurus.epe.provost.nagoya-u.ac.jp/space/
space-7/dsweb/View/Wiki-41/服務・勤務時間関係[in Japanese]2

1－2 Pay System◆ Faculty members’ pay◆ Pay dayPay for monthly-salaried faculty members is composed of base pay and allowances. The Educational
Personnel Base Pay Scale 1 of the “Tokai National
Higher Education and Research System Employee
Pay Rules“ is applied.
There are three types of pay rules in the annual
salary system. The pay of faculty members—towhom the “Pay Rules for Faculty Members Coveredby the Annual Salary System including Professors,
Associate
Professors,
Lecturers,
Assistant
Professors and Research Associates employed by
Nagoya University, Tokai National Higher Education
and Research System” (hereinafter referred to as
the "continuing faculty members covered by theannual salary system") and the “Tokai National
Higher Education and Research System Nagoya
University Pay Rules for Faculty Members Coveredby the Annual Salary System” (hereinafter referred
to as the "faculty members covered by the annual
salary system") apply—is composed of basic annual
salary, performance pay, and allowances.
The “Tokai National Higher Education andResearch System Nagoya University Pay Rules for
Employees Covered by the Annual Salary
System“ (hereinafter referred to as the "employees
covered by the annual salary system") is applied todesignated faculty members, researchers, etc.

Pay day is on the 17th of the month as a general rule.
End-of-term Allowances and the Diligence Allowance (equivalent to bonuses) are paid on June 30
and December 10. (This is not applicable to faculty
members covered by the annual salary system.) The
number of months of pay paid in each semester are
as follows:▶https://education.joureikun.jp/thers_ac/[in Japanese]◆ Procedures for receiving your salary
If you did not submit a “Salary Transfer Request
Form (New or Change)” to the General Affairs Department, Personnel Affairs Division prior to being
hired, please submit this to the person in charge of
Personnel Affairs Section at your department.
If you have any questions about filling in these
forms, please ask the Personnel Division, General
Affairs Department (internal extension: Higashiyama 2081).

◆ End-of-term Allowances and Diligence
Allowance (equivalent to bonuses; notapplicable to faculty members covered by theannual salary system)
Employee
Classification

Half-yearly
Bonus

Diligence
Allowance

GeneralFaculty and
Staff
Member1.275
months0.95
monthsTotal
2.225
monthsNote: As of June 2021. The amount actually paid varies
depending on the length of service and work performance.

◆ Raises (not applicable to employees coveredby the annual salary system)
Raises for monthly salaried faculty members are
given on January 1 every year, and revisions to thebasic annual salary and performance pay ofcontinuing faculty members covered by the annual
salary system are carried out on July 1 every year.
Revisions to the basic annual salary of faculty
members covered by the annual salary system arecarried out on January 1 of the year after
predetermined set ages, and performance pay iscarried out on January 1 every year, in accordancewith work performance.

31－3 Allowances◆ Commuting allowance①Summary
The commuting allowance is paid to faculty andstaff members whose one-way commuting distanceon foot would be at least 2 km and who normally use
public transport or a car, etc. to commute.
②Amount paid
○Employees or faculty members who commute by
public transport
Amount equivalent to fare (Maximum allowanceof 55,000 yen)
※ The “amount equivalent to fare” is calculated
based on a commuting route and method deemed
to be economical and rational.

○Faculty and staff members who commute by car,motorbike, or bicycle
The following amounts shall be paid, dependingon the commuting distance.
Commuting distance (one way)

Allowance

Personnel Affairs Section at your department within
15 days of the circumstances arising (A “Commuting
notification” must be submitted even if your commute is less than 2 km on foot).
○When you are newly employed as a faculty or staff
member (including faculty and staff members
recruited from other national universities)○If your residential address changes (if you arereceiving a housing allowance, please also submita “Housing notification”)○If your commuting route changes○If your method of commuting changes○If there is a change in the fare amount, etc.
○If the campus to which you commute changes※Documents to attach to the notification
As a general rule, there is no need to attach documents. However, there are cases when we will
ask you to submit a copy of your season ticket,
etc., in order to verify the content of your notification.

Less than 5 km

2,000 yen

5 km or more but less than 10 km

4,200 yen

10 km or more but less than 15 km

7,100 yen

※Checks on method of commute
Ongoing checks are made on commuting methods.
Please ensure you always give notice of youractual circumstances.

15 km or more but less than 20 km

10,000 yen

20 km or more but less than 25 km

12,900 yen④Start and end of provision

25 km or more but less than 30 km

15,800 yen

30 km or more but less than 35 km

18,700 yen

35 km or more but less than 40 km

21,600 yen

40 km or more but less than 45 km

24,400 yen

45 km or more but less than 50 km

26,200 yen

50 km or more but less than 55 km

28,000 yen

55 km or more but less than 60 km

29,800 yen

60 km or more

31,600 yen○Employees who use public transport and cars, etc.
The combined total of the amount equivalent tofare and commuting allowance for cars etc. is paid
to faculty and staff members whose one-way
commuting distance on foot would be at least 2
km (the same maximum allowance describedabove applies).
③Commuting notification
When any of the following applies, please submit a“Commuting notification” to the person in charge of○Start of provision (new)Provision of allowances begins in the monthfollowing the month of the day on which the conditions for receiving such allowance were firstsatisfied (or in the month in question if theconditions are satisfied on the first of the month).
However, if the notification is made after 15 days
have passed since such conditions arose, provision shall begin in the month following the monthof the day on which the notification was made (orin the month in question if the notification is madeon the first of the month). (Irrespective of any
provisos, in the case that an allowance is reduced
there may be cases when a faculty or staff member is asked to repay the difference)○End of provision
Allowances shall be provided until the month inwhich the conditions for provision are no longer
satisfied (or the preceding month if the day on
which the conditions are no longer satisfied falls
on the first of the month).

4

※Other
In months when the faculty or staff member does
not commute for a single day from the first day tothe last day of a month because of business trips,
leave, or absence, etc. a commuting allowance will
not be paid in respect to the month in question.

○If your circumstances change such that you become eligible or no longer eligible to receive theallowance◆ Housing allowance (not applicable toemployees covered under the annual salarysystem.)・ If he or she moves home (please also submit a

The housing allowance is paid to faculty and staff
members who pay more than 16,000 yen per month
to rent housing (including rooms) to live in themselves.
However, the housing allowance shall not be paid
to the following faculty and staff members.
○Any faculty or staff member who lives in staff
residence“Commuting notification”)

・ If the amount of rent is revised (including cases②Amount paid
Allowance※Rounded down to the nearest
100 yen・ When monthly rent is 27,000 yen
per month or lessMonthly rent minus 16,000 yen
・ When monthly rent is more than
27,000 yen(Monthly rent minus 27,000 yen)× 1/2 + 11,000 yen
・ Maximum allowance: 28,000 yen③Housing notification
When any of the following applies, please submit a“Housing notification” to the person in charge of
Personnel Affairs Section at your department within
15 days of the circumstances arising.
○If you are newly appointed as a faculty or staff
member (including faculty or staff members recruited from other national universities) and you
are eligible to receive the allowance・ If there are any changes to the content of therental contract※Documents to attach to the notification Pleaseattach the following documents as necessary.
Notified matter

Rental accommodation○Any faculty or staff member who lives in housingthat is owned or rented by a spouse who is not adependent, or by his or her father, mother, fatherin-law or mother-in-law, and who lives with suchfamily member

Homes or rooms
in which thefaculty or staff
member lives○If any of the following applies to a faculty or staff
member who is receiving the housing allowance:

when rent is reduced)①Summary

Allowance paid inrespect to※Entering staff residence causes loss of eligibility
to receive the housing allowance.

Documents to attach(copies acceptable inall cases)

Entering
accommodation(including when
newly hired)

Rental agreement

Revision in rent
amount

Notice of change inrent amount Rent
receipt

Departure fromaccommodation

Certificate ofdeparture

Comments
Check that theagreement had
been concludedby the faculty or
staff member

Only in cases
when the housing allowance iswithdrawn※Rent
Rent does not include apartment building fees,parking fees, or electricity, gas or water charges,
etc.
※Tenant
Even in cases when the housing is rented by adependent of the faculty or staff member (limited
to family member eligible under the dependent
allowance), if the faculty or staff member lives in
the accommodation in question and pays the rent,
he or she shall be deemed to be the tenant.
④Start and end of provisionThis is the same as for the commuting allowance.

5

<Reference> Staff residence

eligibility as a dependent family member.)

Nagoya University has staff residences for faculty
and staff members.
All residences are located in Nagoya City. You
can find information about the residences online (onthe internal website), including addresses, facilities,
dates of construction, photographs, floor plans,
maps, site plans, usage charges, and whether or notthere are car parks, etc.
If you wish to enter staff residence, pleasesubmit a “Request form to enter staff residence” asnecessary to the General Affairs Department,
Facilities Division, Assets Management Section (theform can be downloaded from the following website).
Scores are calculated to assess the levels of housingneed in accordance with the criteria for selecting
staff requesting residence accommodation, and theapplicants with the highest scores are granted
accommodation. A large number of applications arereceived for entry in April, and for this reason thelevel of housing need is assessed as of March 1 in
the previous academic year.

※“Steady income of 1.3 million yen per year or more”
as “annual income” refers to income over the
coming one-year period, rather than income overa calendar year or academic year.

▶https://taurus.epe.provost.nagoya-u.ac.jp/space/
space-7/dsweb/View/Wiki-41/職員宿舎に入りたい（名古屋大学宿舎一覧）[in Japanese]

Inquiries
General Affairs Department, Facilities Division,
Assets Management Section (Ext. Higashiyama
6163, 6162)◆ Dependent allowance (not applicable toemployees covered under the annual salarysystem.)①Summary
The dependent allowance is paid to faculty and staff
members with dependent family members (family
members who have no other means of living andwho are mostly dependent upon the support of thefaculty or staff member).
However, persons who can expect a steadyincome of 1.3 million yen per year or more cannot beclassified as dependent family members. (A family
member who receives an income of 108,334 yen or
more per month for two or three consecutive months
will normally be judged to have lost his or her※“Steady income” means ongoing income received
from salaries (including commuting allowance),business income, real estate income, or pension
income, etc. Occasional income such as retirement income or occasional payments are notincluded.
②Amount paid
Scope of dependent
family membersi) Spouse (includingcommon law spouse)ii) A child who is aged 22
or under (until March
31after his/her 22ndbirthday)iii) A grandchild who isaged 22 or under (until
first March 31 after
his/her 22nd birthday)

Allowancei) 6,500 yenii) 10,000 yen
5,000 yen per child will
be added at the start of
the academic year inwhich a child hasreached the age of 16,
up until the end of theacademic year in which
the child reachese theage of 22iv) A parent or grandparentiii) - vi) 6,500 yen
aged 60 or olderv) A younger brother orsister up until March 31
falling on or after the
day he or she reaches
22 years of agevi) A family member with asevere physicalormental disability※“The day he or she reaches 22 years of age” shall mean
the day before his or her 22nd birthday.
※ In the case of faculty members covered under theannual salary system, additions are made in relation to
the regional allowance and half-yearly bonus.

③Dependent notification
When any of the following applies, please submit a“Dependent notification” to the person in charge of
Personnel Affairs Section at your department within
15 days of the circumstances arising.
○If you are newly employed as a faculty or staff
member (including faculty or staff members recruited from other national universities) and you
have dependent family members○If your circumstances change such that you will6

have a dependent family member (birth, retirement, etc.)○If your circumstances change such that you will nolonger have a dependent family member (dependent finding work, death, etc.)※Documents to attach to the notification
Please attach the following documents, asnecessary.
NotifiedmatterDocuments to attach(copies acceptable in all cases)

Marriage ・ Official copy of part offamily register, or official
copy of family register・ If a dependent family

Comments

・ Documentationthat shows thefamily relationshipwith the dependent family member

member has an income,please attach documents ・ Used to confirm
income amountthat allow this income tobe confirmed.

Birth・ Maternity handbook(certified by the mayor of
the municipality)

・ If a spouse is working,attach the “Certificate of
Non-Provision of
Dependent Allowance”

・ Documentationthat shows thefamily relationshipwith the dependent family member
and family memberʼs date of birth

Dependent ・ Residence certificate
・ Documentation
familythat shows the・ Certificate of Eligibility tomemberfamily relationship
Receive Employment Inretires
with the dependsurance (certificate ofent family member
unemployment)

・ Used to confirm

date of retirement,
etc.

Dependent ・ Documentation that・ Used to confirm
familyshows the date of starting
date ofemployment
work, such as a letter ofmemberappointment
finds work

※OtherRecently, there have been cases when a faculty or
staff member is made to repay the dependent
allowance because he or she failed to provide
notice of loss of eligibility to receive the allowance
despite dependent family members having income that exceeded the maximum amount.
Please try to maintain awareness of yourdependent family membersʼ incomes, and when it
is difficult to make a judgment about expected
income (in cases such as part-time work or doorto-door insurance sales) please speak to a person
in charge of payroll at your dependent family
memberʼs employer.

This is the same as for the commuting allowance.
◆ Retirement allowance (not applicable toemployees covered under the annual salarysystem.*)The retirement allowance is paid in accordance withnumber of years of service, etc. Please ask the
person in charge of personnel affairs at your department.
* For the types of annual salary system, pleaserefer to "◆ Teacher's salary".
◆ Notes on applying for allowance
The dependent allowance, commuting allowanceand housing allowance are paid based on an application by the faculty or staff member as soon as
the facts have been ascertained. Please submit therelevant documentation within 15 days of your hiring
date (or the date on which the relevant circumstances arise) to Personnel Division, General Affairs
Department (internal extension: Higashiyama 2026,2025) via the person in charge of personnel affairs
at your department.
○For Tsurumai and Daiko Campus, please submit
your application to the Personnel Affairs & Labor
Division of School and Graduate School of
Medicine (extension: Tsurumai 2920)○When applying for multiple allowances, a single
copy of a residence certificate, etc. can be submitted for use with multiple applications○Please be aware that if an application is late, theallowance may not be paid for the period in which
the application was delayed.
○If your address changes or a change arises in thecircumstances of a dependent family member,please submit your mutual aid association
member’s card along with the allowance application (or health insurance card).
○Information about allowances, including the application forms, can be found at the following
website.
▶https://taurus.epe.provost.nagoya-u.ac.jp/space/
space-7/dsweb/View/Wiki-41/手当関係[in Japanese]④Start and end of provision7

1－4 Mutual aid association insurance(Full-time Faculty or Staff Members: In the case of members of the Ministry of
Education, Culture, Sports, Science and Technology Mutual Aid Association)

When you are hired as a Nagoya University faculty
or staff member (excluding part-time workers), youalso become a member of the Ministry of Education,
Culture, Sports, Science and Technology Mutual Aid
Association. From that day, it becomes necessary to
pay membership dues, but it also becomes possible
to receive the various benefit programs offered by
the Ministry of Education, Culture, Sports, Scienceand Technology Mutual Aid Association (such ascomprehensive health checks). For more details,
please view the Ministry of Education, Culture,
Sports, Science and Technology Mutual Aid Association website.
▶http://www.monkakyosai.or.jp/◆ Premiums
Short-term premiums, welfare pension insurance
premiums, and retirement pension premiums are
deducted from your salary each month. An elderlycare premium is also deducted from the pay of
employees between the ages of 40 and 64.
The short-term premiums are premiums for healthinsurance, while the welfare pension insurance
premiums and retirement pension premiums are
premiums for pension insurance. The elderly-carepremiums are premiums for elderly-care insurance.
◆ Health insurance
The Ministry of Education, Culture, Sports, Scienceand Technology Mutual Aid Association membership card is the new health insurance card. Pleasesubmit the “Notice of eligibility to acquire mutual aid
association membership”, “Notice of eligibility toacquire long-term mutual aid association membership” and “Declaration of dependents (only if you
have dependents)” to the person in charge of themutual aid association at your department within 30
days of being hired. A membership card will be given
to the applicant after the content of the documentation has been checked. Dependents are issued
with a separate mutual aid association dependent
card.

※Once per year, you will be asked to submit documentation to confirm eligibility for your mutual
aid association membership card and mutual aid
association dependent cards.
※If you change address, or a dependent finds workor gets married etc., please carry out the necessary procedures promptly.
※When you retire, always return your mutual aid
association membership card.
◆ Pension
All members of the Ministry of Education, Culture,
Sports, Science and Technology Mutual Aid Association have been entered into a welfare pension under
the unification of employee pensions. If you havealready been paying monthly premiums into thenational pension, please do not make any more
payments from the month you are hired. If you havealready paid through a yearly installment, etc., assoon as the fact that you have entered a social
security pension is registered at the Japan Pension
Service, you will automatically be informed about
how to obtain a refund for the overpayment. However, it often takes a long time for this data to beregistered, so if necessary please visit a pension
office to carry out the necessary procedures.
Inquiries
General Affairs Department Employee Affairs Division (Mutual Aid)
(Ext. Higashiyama 2086)※ Should any changes arise to your address ordependents, please refer to “1-3. Allowances” andimmediately submit the appropriate allowance
requests.

※ If you have been a dependent of a parent or
spouse until now, or entered into national healthinsurance, please carry out cancellation procedures for the health insurance you have entered
until now.

8

1－5 Nagoya University Employee ID Card,
Nagoya University ID and Password
When you become an employee of the University
you will be issued an Employee ID Card. The
Employee ID Card is needed to enter buildings withlaboratories and lecture rooms, and to enter the
University Library and check-out books there, as
well as to purchase items using research funds at
the NU Coop.
If your Employee ID Card is lost or damaged, please
inform the person in charge of Personnel Affairs
Section at your school/graduate school.
Nagoya University Employee ID Card (front)

Nagoya University Employee ID Card (back)Your Nagoya University ID (two alphabet letters anda 7-digit number) is printed on the back of the
Employee ID Card under the barcode. Information &Communications will send you a "Nagoya University
ID Password Notification Letter" via on-campus
mail. You should promptly change the initial
password after receiving the notification. The
following webpage gives information on changing
your password. (Multi-Factor Authentication isrequired.)▶http://www.icts.nagoya-u.ac.jp/
en/services/nuid/#password

In order to use the Nagoya University Portal or otherweb-based information services, such as services
that allow you to change your password, the system
requires Multi-Factor Authentication using a 6-digit
one-time verification code in addition to your
Nagoya University ID and password. Please set up
an authentication application on your computer or
smartphone, or prepare and register a hardware
token in advance. The following webpage gives
information on how to set up Multi-Factor
Authentication.
▶http://www.icts.nagoya-u.ac.jp/
en/services/nuid/CAS

Your Nagoya University ID number is needed in thefollowing situations.
・Logging on to the Nagoya University portal site(for purposes such as obtaining a list of students
enrolled in a course; giving students permission
for additional course registration; entering grades;
obtaining pay statements; viewing the healthcheck report; entering information of researcher
profiles)・Using the wireless LAN (NUWNET) on campus

・Using e-journals and databases, etc. when off
campus.
・Obtaining a THERS account.

91－6 Confirming phone numbers
An extension number is assigned to each office/labʼs phone line. You should contact the person in
charge of general affairs at your school/graduate
school to obtain the extension number for your office/lab.
・If you are on campus, you can make calls using
the extension. You can make calls within the University network free of charge.
All extension numbers have four digits. (Even
when numbers are expressed in seven digits, theextension number are the last four digits, and you
should only dial those four numbers.)
Use the following numbers to use an extension
number for a different campus.
(Higashiyama/Daiko → Tsurumai) 81 + extension(Higashiyama/Tsurumai → Daiko) 82 + extension(Tsurumai/Daiko → Higashiyama) 85 + extension
・When calling an off-campus number, first press
0 (zero).
When you hear the dial tone, enter the number you
want to call. Charges for calls outside theuniversity network are deducted from yourresearch funds. (Some charges are categorized byfaculty, and others are categorized by course.)
・Calls can be made with an extension from off
campus by dialing the following number prior to
the extension number.

At the same time, it is recommended that you checkthe internal extension numbers of your colleagues
and the offices at your department or course. You
can search for the internal extension number offaculty members using the electronic staff records
on the Nagoya University internal website. You canalso check the internal extension numbers of offices
using the Nagoya University inquiries website or theoffice organization chart on the internal website.
▶https://densyoku.jimu.nagoya-u.ac.jp/
kyosyokuin_search/ELS001.php(ID and password required)▶http://web-honbu.jimu.nagoya-u.ac.jp/zaimu/
zaseki/index1.html[in Japanese]▶http://en.nagoya-u.ac.jp/contact_us/index.html
・Inquire by administrative service
http://www.nagoya-u.ac.jp/contact-us/index.html[in Japanese]
・Inquire by school or graduate school section
http://en.nagoya-u.ac.jp/contact_us/
educational.html
・Inquire by Administration Services division
http://www.nagoya-u.ac.jp/contact-us/
administration-bureau.html[in Japanese]

Higashiyama Campus Extensions(Extensions 2000 – 5999): 052-789(Extensions 6000 – 6299): 052-788(Extensions 6300～6599，6700～6999)：052-747(Extensions 9650～9799)：052-559(Extensions 7000～9649)：For internal use only
Tsurumai Campus: 052-744○Daiko Campus: 052-719

・ Please contact the Facility Division of the
Administration Department (ext. 4918) to see if
you can make an international call10

1－7 Obtaining a THERS account and THERS e-mail address
THERS accounts are issued based on a comprehensive license agreement finalized between the
Tokai National Higher Education and Research
System and Microsoft,
With a THERS account, you can use various cloudservices provided by Microsoft as well as Office
software that can be installed and run on yourcomputer, smartphone, etc.
First, open Information and Communicationsʼdedicated page for the THERS account.
▶https://icts.nagoya-u.ac.jp/ja/services/
thersac/index.html① Move to the THERS account acquisition page,and obtain your THERS account and initial
password.

The user ID of your THERS Account also functions
as an email address that has the Tokai National
Higher Education and Research Systemʼs domain.
Not only can your e-mails be accessed via webmail,but it can also be used with e-mail applications suchas Thunderbird.
The maximum mailbox size is 100GB (50GB forsome faculty and staff).
For inquiries regarding the THERS account, please
use the inquiry form found at the Nagoya University
THERS Account Help Center.
▶https://thersac.icts.nagoya-u.ac.jp/hc/
ja/requests/new

A Nagoya University ID and password are required
to obtain a THERS account.
▶https://icts.nagoya-u.ac.jp/ja/services/
thersaccount/② Register your THERS account in line with theprocedure manual.
We recommend using Multi-Factor Authentication
for your THERS account to enhance security.
In addition to your computer, if you have a smartphone or tablet, please have it ready. We recommend using an authentication application for
smartphones, but you can also use your telephone(through SMS or automated call).
If you have already registered a Microsoft accountand are still signed in, sign out from your browser
before you start the process.
▶https://icts.nagoya-u.ac.jp/ja/services/
thersaccount/ms365start.html

11

1－8 Connecting to a Network◆ Connecting with a LAN cable
You must be allocated an IP address and register
your MAC address before you can connect to thecampus-wide LAN (NICE). To receive an IP address,
submit an application to the network manager ofyour department. The person in charge will provide
you with the necessary information to connect to the
network, including an IP address. Some departments may have special rules. Please follow therules set out by your department.
Each department has a different policy for MAC
address registration. Some departments may instruct you to register your MAC address to an IP
address management (DataBase) system (IPDB)
yourself, while other departments may instruct you
to request the network manager to register your
MAC address by proxy. You can find out the MAC
address of a Windows computer as follows:
1. Run PowerShell(Right-click on the Start menu > Windows
PowerShell)
2. Type ipconfig /all and press Enter
3. Find “Physical Address” under “Ethernet
adapter Local Area Connection”
4. Make a note of the physical address(e.g. 00-12-AB-34-CD-56)
5. Type exit and press Enter
Please see the following URL for details about using
LAN on campus.
▶https://icts.nagoya-u.ac.jp/en/services/nice/◆ Connecting to wireless LAN
In order to use NUWNET, you need to register youruser information at the “Nagoya University wirelessnetwork (NUWNET) users page” and change theinitial password of your Nagoya University ID.
To connect to the campus-wide wireless LAN(NUWNET) with IEEE 802.1x (WPA2 Enterprise)authentication,
selectthe
networkSSID"nuwnet1x (5GHz)" or "nuwnet1x" from the list ofavailable wireless networks. After that, enter your
Nagoya University ID into the User Name (or ID)
field and enter your password into the Password
field. If your device requires domain authentication,enter "nagoya-u.ac.jp" into the Domain field.
Recently, the 2.4GHz band has become too busy andslowed down due to an abundance of wirelessdevices using the 2.4GHz band (e.g. wirelessearphones). As such, when connecting, please givepriority to “nuwnet1x (5GHz)”, which uses the 5GHzband.
If your device is not compatible with IEEE 802.1x
authentication, select the network SSID "nuwnet"
from the list of available wireless networks. After
that, the device launches a browser and go to the
NUWNET login page. Enter your Nagoya University
ID into the Username (or ID) field and enter yourpassword into the Password field. Then click on the"Proceed" button. Once authentication is completed,a connection page will be displayed, completing theconnection to NUWNET.
Nagoya University has joined eduroam, a wireless
LAN roaming service for educational/research
institutions that you may use both inside andoutside Japan. Connect to the SSID “eduroam” andauthenticate with your ID (your Nagoya University
ID plus a @nagoya-u.ac.jp suffix) and your password.
Detailed information about the campus-wide
wireless LAN can be found on the following
webpage:▶https://icts.nagoya-u.ac.jp/en/services/nuwnet/★Please read the “Nagoya University Information
Security Policy” and “Nagoya University Information Security Guidelines”.
[Notes of caution]
・Do not set a password for your Nagoya University
ID that can be easily guessed (e.g. an ID that
contains easily guessed words or a numericstring). We recommend you use at least a 10character password that utilizes a mix of at least
three of the following: lower case letters, upper
case letters, numbers, and symbols.
・As a general rule, while it is necessary to follow
the directions of Information Protection Managers,
taking personal information off campus is not
permitted (Article 19 of “Tokai National Higher
Education and Research System Rules on theProtection of Personal Information”). When you
are walking around with computers, etc. containing important information, the utmost care is12needed in order to prevent such information being
leaked by losing the device in question orforgetting where you placed it.

・Computer virus infections are mainly spread via email, such as malicious URLs or file attachments.
There are increasingly clever ways of infecting
computers with viruses. In most cases, the senderuses a fake name/identity, so even if you receive
an e-mail from a service you use or someone close
to you, do not open any suspicious attachments or
URLs and, if necessary, login from the serviceʼshome page or contact the sender separately toconfirm.

◆ IT Help Desk
Information & Communications established the “IT
Help Desk” to provide centralized support for
information services. The “IT Help Desk” aims tocontribute solutions to problems that arise in dayto-day work by being a “one-stop help desk” forgeneral matters related to information systems,
including the information equipment, networks andinformation security of university members.

[Locations of the IT Help Desk]
Information Technology Center (1F),
Higashiyama Campus(Information Promotion Department,
Information & Communications)
Opening times
Weekdays: 8:30-17:15(excluding Saturdays, Sundays and national
holidays)※E-mails may be sent 24 hours a day.
How to make an inquiry:
Ext: Higashiyama 6389
From Off-Campus: 052-747-6389 (Dial In)

Online: https://qa.icts.nagoya-u.ac.jp/
E-mail: it-helpdesk@icts.nagoya-u.ac.jp※Inquiries via web site or email arerecommended for non-Japanese speakers.

13

1－9 Carrying out Yearly Information Security Check andregistering an emergency contact e-mail address
Nagoya University operates a safety confirmation
system for its members. Under the system, e-mails
are sent from the university to its members in emergency situations, such as earthquakes, which allows
safety checks to be carried out in accordance with
the instructions sent in the e-mails, and emergency
information to be sent out by the university. Members of the university must make sure they carry out
the Yearly Information Security Check, and registeran emergency contact e-mail address. When you
have changed your e-mail address after changing
your mobile phone, etc., you need to register yournew e-mail address as follows: [NU Portal → ICT
Services → Mail → Register your mail-address for
emergencies]
When registering your emergency contact e-mailaddress, please choose an e-mail address that you
can access at home using a mobile phone, etc. in theevent of a natural disaster.
E-mails sent by the safety confirmation system(ANPIC) are sometimes blocked due to the spamsettings of mobile phones. Please change yoursettings so that you can receive e-mails from noreply@jecc.jp.
For more details, please visit the following website:[NU Portal → Operation → Disaster prevention → Incase you cannot receive emails from ANPI (checkhere if emails from ANPI do not sent to you)(*Japanese version only)]
For those who wish to receive messages via the
ANPIC app or LINE, please refer to the following:[NU Portal → Operation → Disaster prevention(https://portal.nagoya-u.ac.jp/app/group/faculty/
business/disaster-prevention) → Initial set-up
procedure for the ANPI app, etc. (for ANPI app andLine users) (*Japanese version only)]
Training on use of the safety confirmation syst
em is carried out twice per year as part of thedisaster preparation drill. In this training, pleasecheck that the e-mails from the safety confirmation system arrive at your registered e-mail addr
ess, and that you can access the URL link contained in the e-mail in order to input your safety
status.

Inquiries
Disaster Management Office（in Japanese）
Ext: Higashiyama 6040
FAX: Higashiyama 6039
From Off-Campus: 052-788-6040
FAX from Off-Campus: 052-788-6039
E-mail: dmo@seis.nagoya-u.ac.jp

141－10 How to respond to an earthquake＊Please be aware of the following in your everyday
life as part of preparation for an earthquake.
・Always carry the pocket version of “What to do ina major earthquake” (drafted by Nagoya University Disaster Management Office), which is distributed to all employees and faculty members.
・Fix shelves, etc. in your workplaces. Check forsources of danger around you.
・As far as possible, prepare safety helmets andother safety equipment in workplaces. Please
place them in places that can be accessed extremely quickly (near the laboratory entrance,etc.).
＊Please do the following in the event of an earthquake.
1. Emergency earthquake warning will be made via
announcement speakers on campus, mobile
phone, television and radio, etc., so please stop
all lectures or experiments and listen to theannouncements when they occur. Once an early
earthquake warning alarm goes off, it will takeanywhere between a few seconds to a minute or
so until strong shaking begins.

4. Once the shaking stops, watch out for aftershocks, and do the following:・Check the safety of everyone around you (students and other faculty or staff members).
・Turn off all electricity and gas switches.

・Do not use the elevator, and use the stairs to
go downstairs. Once you have left the building,relocate to a safe place.

・If you discover a fire or accident, please callthe main security guard station (extension: 110
or 119; from an external number or mobile
phone: 052-789-2111). Warn people aroundyou in a loud voice, and please try to put thefire out early if it is safe to do so. If you find an
injured person, let people around know in aloud voice, and help with emergency aid.
5. Go to an evacuation site in accordance with theevacuation route set out at each department andbuilding, or evacuate to a safer location. If there
are students nearby, lead them to the evacuationsite.
6. As soon as you have confirmed your safety, follow
the instructions of the university. Please try tofind out about the earthquake (via television,
radio, internet, etc.). Try not to get distracted byrumors.

2. Immediately move away from any dangerous locations.

7. Please use the following methods to inform yourfamily and the university that you are safe.

Examples: large appliances, large experimental
equipment, glass that may shatter,
dangerous items used during practical lessons, brick walls, telegraphpoles, vending machines, showcases,
large products, etc.

・NTTʼs Disaster Emergency Message Dial (171),or a disaster-use message board on your mobile phone

3. Crouch in a relatively safe location. Also tell thestudents to do the same.
・Crouch on a stairway landing, or nestle against
a large pillar.
・Protect your head and watch out for falling
objects (wear a safety helmet, or protect yourhead with a bag, etc.)

・The Nagoya University safety confirmation
system (see section 1-9)
8. If you experience an earthquake while working at
the university, please act in accordance with theuniversityʼs instructions. In the event of a disaster, the self-defense fire brigade operates at
Nagoya University, so please follow their instructions.

15

1－11 Receiving online training
It is compulsory for all faculty and staff members at
Nagoya University to take the “Yearly Information
Security Check” and “e-Learning Tutorial for the
Appropriate Use of Public Funds” programs every
academic year. You can log in to the Nagoya University portal site and take these programs online.
In addition, all faculty members are required to takethe “Research ethics education (eAPRIN)” programavailable on the dedicated off-campus website. It
must be taken every 5 years, as the program
completion certificate has an expiration date.
The programs can also be taken on a computer at
off campus locations, such as at home.
◆ Yearly Information Security Check▶https://portal.nagoya-u.ac.jp(ID and password required)

Inquiries
Information and Communications Support Department [IT Help Desk]tific Research (KAKENHI).
Inquiries
Research Planning Division(Ext. Higashiyama 2592)
E-mail: ken-kousei@adm.nagoya-u.ac.jp◆ Research ethics education（eAPRIN）▶https://www.nagoya-.ac.jp/research/
ethic/ethic/index.html※When applying for public research funds orconducting joint research activities, you may berequested to submit the eAPRIN program completion certificate, so please complete the program as soon as possible.
Inquiries
Research Planning Division(Ext. Higashiyama 7335，2592)
E-mail: ken-kousei@adm.nagoya-u.ac.jp(Ext: Higashiyama 6389)★For more details on information security, visit thefollowing web site.
▶https://icts.nagoya-u.ac.jp/en/security_office/◆ e-Learning Tutorial for the Appropriate Useof Public Funds▶https://misuse-prevention.icts.nagoya-u.ac.jp/
portal
(ID and password required)※The “e-Learning Tutorial for the Appropriate Useof Public Funds” program must be taken in the
period starting from the day of the notification to
the 30th of September of each academic year, inprinciple. Please be aware that undertaking thistraining is a condition of applying for publicresearch funds, including Grant-in-Aid for Scien16

1－12 Personal information protection rules
Along with basic information on students, faculty
and staff members, including name, date of birth,
gender and address, Nagoya University possesses
various other types of personal information. Faculty
and staff members must appropriately manage personal information.
Examples: Documents containing grades,
answer sheets, graduation theses,
masterʼs theses, etc.
※The University Hospital: patient basic information,
consultation records, instruction and treatment
records, exchanged medical information, etc.
◆ Preventing leaks of personal information
Human factors are a major cause of the leak of personal information. To prevent leaks, it is important
to be aware of what kind of personal information you
are handling at all times.
①Check the personal information you are handlingand ascertain how it is stored (on paper, electronic
media, etc.).
②Check where it is stored and ensure that cabinet,
storeroom, etc. where it is stored is locked.
③ If the personal information is on an electronic
media such as a computer, be sure to take necessary security measures, e.g. setting a password
and encrypting information.
④Media containing personal information must not
be taken off campus unless the information protection manager, the person responsible for managing the information, regards it as necessary.

car was broken into and the bag stolen.
・A person put down his bag with a computer and a
USB memory device containing student personal
information in a classroom, and left the room.
When he returned, the bag had been stolen◆ Nagoya University personal information
protection system
The personal information protection system at
Nagoya University is prescribed under the “Tokai
National Higher Education and Research System
Rules on the Protection of Personal Information”,
and the President appoints one University
Information Protection Supervisor, under whom
Information Protection Managers and Information
Protection Officers are appointed.
The Information Protection Manager for personal
information related to education, research andhealthcare is designated under the internal rules on
personal information protection at each department,so please check with the person in charge of generalaffairs section at your department to find out who
the Information Protection Manager is for the personal information you hold, and handle any personal
information you hold in accordance with the instructions of the Information Protection Manager.
▶http://nutriad.provost.nagoya-u.ac.jp/docs/
detail/?re=01&id=3097※The NUTRIAD is a database of translated information so that documents in this database may
not be current, nor official.

⑤ When taking electronic media, including computers, off campus, please check whether or not
the device contains any personal information, as
it is necessary for you to carry out protective
measures in advance, such as deleting the personal information, if it does contain such data.
⑥If there are concerns that personal information
was leaked or lost, immediately report this to theappropriate information protection manager andfollow that managerʼs instructions.
○Personal information was actually leaked at the
University in the following cases.
・A person brought his bag with a computer
containing patient information in his car and his171－13 Commuting by car, motorcycle or bikeIf you want to commute by car to Higashiyama
Campus, please check the website below.
▶http://taurus.epe.provost.nagoya-u.ac.jp/space/
space-7/dsweb/View/Wiki-41/名古屋大学東山地区への入構について [in Japanese]

Inquiries〇Higashiyama Campus

If you want to commute by car, motorcycle orbike to Higashiyama Campus, please check thewebsite below.

▶http://web-honbu.jimu.nagoya-u.ac.jp/fmd/
04safety/chatbot/index.html

Departments: School/Graduate School
Management Section or Supplies Section
Headquarters: Facilities Control Department,
Safety Support Division
Mail：sis-kou@adm.nagoya-u.ac.jp(Ext. Higashiyama 5757, 6826)〇Tsurumai Campus
School of Medicine, Facilities Management Group,
Facilities Management Section(Ext. Tsurumai 2810, 2811)〇Daiko Campus

Daiko Campus General Administration Division,
Treasury Section(Ext. Daiko 1511, 1514)18

1－14 Using campus nursery schools or daycare centers
Nagoya University has developed a variety of different environments in support of work-life balanceand childcare. On campus there are two nurseryschools and a daycare center for children of elementary school age. More information is available
on the website of the Center for Gender Diversity,
Nagoya University.

Nagoya University Cosmos Nursery School▶http://www.kyodo-sankaku.provost.nagoya-u.ac.jp/
cosmos/index.en.html

Inquiries
Nursery School Section, Personnel Division,
General Affairs Department(Ext. Higashiyama 3939 Fax Higashiyama 5976)
E-mail: jinji04@adm.nagoya-u.ac.jp
Nagoya University Asunaro Nursery School▶http://www.kyodo-sankaku.provost.nagoya-u.ac.jp/
en/asunaro/

Inquiries
Graduate School of Medicine, Personnel Affairs &Labor Section 3(Ext. Tsurumai 2778 Fax Tsurumai 2428)
E-mail: asu-ho@adm.nagoya-u.ac.jp
Nagoya University After-School Childcare Center▶http://www.kyodo-sankaku.provost.nagoya-u.ac.jp/
jst/kids/ccs/pas/english.html

Inquiries
Off-Campus 782-5250
E-mail: nagoya.u-pas@poppins.co.jp
Center for Gender Diversity, Nagoya University▶http://www.kyodo-sankaku.provost.nagoya-u.ac.jp/
en/Inquiries
E-mail: kyodo-sankaku@adm.nagoya-u.ac.jp191－15 Sending post within and outside the university
The cost of sending education and research-related
postal items outside the university can be paid forthrough research funds via the person in charge ofgeneral affairs section at your department. Pleasecheck where to take your postal items with the person in charge of general affairs section at your department. When doing so, please fill in a “Request to
Send Postal Items”, and submit this at the counteralong with the postal items. If you are paying
through research funds, there is no need to attach
stamps. Instead, you need to use a “Postage Deferred Mail” stamp.
If you purchase stamps through research funds, it isnecessary to leave a record of use. It is also compulsory to carry out stocktaking in order to confirm thepurchase amounts, used amounts and balance atthe end of the fiscal year.
When using internal mail, please write this clearlyon the front of the postal item. Please write specificdetails, including the name of the department, building and laboratory, etc. When sending an item to adifferent campus, please write the campus name.
Please try to reuse envelopes as often as possible.

201－16 Garbage disposal and smoking areas
Nagoya University has set forth rules concerning
waste (garbage) disposal on campus. When you are
first appointed, it is likely that you will need to dispose of a large volume of garbage after setting up
your laboratory, etc. Firstly, please check where thegarbage collection locations are at your departmentusing the Environment, Health & Safety Officewebsite below. The days and/or dates on which you
can put out the garbage are listed at each garbage
collection point. If you need any of the designatedgarbage bags, please contact the person in chargeof general affairs section at your department.
Regarding laboratory waste, please refer to themanual for details on how to collect and dispose ofit.
Fill out the necessary forms and put the waste
out at the designated place and time.
Please see the following website for details.
▶http://web-honbu.jimu.nagoya-u.ac.jp/
fmd/index.html[in Japanese]

Smoking is prohibited inside all the buildings at the
University. See the following website to learn where
you can smoke outside.
▶http://www.ehsp.nagoya-u.ac.jp/tabacco/kitsuen_map_(20200401).pdf[in Japanese]21

2 Starting teaching and research

activities

2－1 Basic rules on academic/student affairs◆ Academic year:

1st Period:

8:45 ‒ 10:15

April 1 ‒ March 31 of the following year

2 Period:

10:30 ‒ 12:00◆ Term system:

3rd Period:

13:00 ‒ 14:30

4 Period:

14:45 ‒ 16:15

5 Period:

16:30 ‒ 18:00(6th Period: )18:15 ‒ 19:45(7th Period: )20:00 ‒ 21:30

thNagoya University started operating on the semester and quarter system in AY2018. (Each school /graduate school decides which system to use.)
Spring Semester: April 1 ‒ September 30
Fall Semester:following yearnd

October 1 ‒ March 31 of the※Each semester is divided in half. First half of eachsemester is called “Spring-1st/Fall-1st Quarter”.
Second half of each semester is called “Spring2nd/Fall-2nd Quarter”.
◆ Student-free days (the days on which noclasses are offered)
These days are Saturdays, Sundays, holidays
stipulated in the Act on National Holidays (as a rule,no classes are held on national holidays), and days
during the spring, summer, and winter vacations
However, classes may be conducted on Saturdays,
Sundays and National Holidays if necessary to do sofrom an educational standpoint.
※Academic year
▶http://en.nagoya-u.ac.jp/academics/index.html
Notes: There is no class on the day just before the
National Center Test for University Admissions.

Academic Calendar◆ Enrollment fee and tuition
・The enrollment fee is 282,000 yen (Undergraduate
students and graduate students pay the sameamount).

・Tuition is 267,900 yen for the first semester(535,800 yen for the full year).
(Undergraduate students and graduate students
pay the same amount. However, students attending the Law School pay an annual tuition of
804,000 yen.)◆ Categories of Courses (undergraduate)
・Courses in the undergraduate program consist of
the following two types: courses known as Liberal
Arts and Sciences courses, and Courses in Specialized Fields.
・Liberal Arts and Sciences courses consist of Basic
Courses and Liberal Education Courses, which, asa general rule, are held in the Liberal Arts andSciences Main Building.
Liberal Arts and Sciences Courses
Common Basic
Courses▶http://www.nagoya-u.ac.jp/academics/campuslife/calendar/index.html[in Japanese]thFirst Year Seminar
Language and Culture
Health and Sports Science
Data Science◆ Class Times
Liberal Arts
Courses

Each class is 2 hours long (90 minutes in practice);some lab/experiment classes are 3 hours long (135
minutes in practice).
The following is the schedule of periods, showing
the time slots in which classes are held. Classes thatare three hours long, such as labs/experiments, run
for two consecutive periods. Some undergraduate
schools and graduate schools have a 6th period and7th period.

Introduction to skills for academic
success

Basic Courses
for Specialized
FieldsGlobal Liberal Arts Courses
Contemporary Liberal Arts
Problem/Project Based Learning
Seminar
Basic Courses in Humanities andSocial Sciences
Basic Courses in Natural Sciences

23

・Courses in Specialized Fields consist of Specialized Courses, Related Specialized Courses, andBasic Specialized Courses.
In addition, Graduate School Common Courses
are available to graduate school students.

※You can check the rules on graduation requirements for each school or graduate school at thefollowing website.
▶http://kisoku.jimu.nagoya-u.ac.jp/kisoku/
aggregate/catalog/index.htm[in Japanese]

・Each faculty sets out the number and breakdownof credits needed to graduate.
◆ Categories of Courses (graduate school)

For details, please refer to the student handbook
at each school or graduate school, or ask the person in charge at the student affairs section.

・Each graduate school sets out the course composition, etc. and the number and breakdown ofcredits needed to complete the courses.
※Types of Courses (Liberal Arts and Sciences courses)
Course Type

Course Style

Number of
Credits

Course Category

2 hours (90 minutes inpractice) × 8 weeks

1.0 credits

2 hours (90 minutes inpractice) × 15 weeks

2.0 credits

2 hours (90 minutes inpractice) × 8 weeks

1.0 credits

2 hours (90 minutes inpractice) × 15 weeks

1.0 2.0 credits

Practical
Training

2 hours (90 minutes inpractice) × 15 weeks

First Year Seminars
Languages and Culture
Partially of Global Liberal Arts Course
Problem/Project Based Learning Seminar

1.0 credits

Health and Sports Sciences Exercises Practicum

Experiments

3 hours (135 minutes inpractice) × 15 weeks

1.5 credits

Basic Courses in Natural Science (Physics Laboratory
Work, Chemistry Laboratory Work, Biology Laboratory
Work, Earth Science Laboratory Work)

LectureSeminarIntroduction to skills for academic success
Data Science Lecture

Health and Sports Science Lecture
Global Liberal Arts Course
Basic Courses in Humanities and Social Science
Basic Courses in Natural Sciences except Experiment
An introduction to the multilingual world
Data Science Exercise◆ Grading and GPA system
・Nagoya University has implemented a unified grade evaluation standard for both undergraduate and graduate
schools, beginning with students subject to the curriculum for students enrolled AY 2020 and onward.
・The Grading and GPA System is as set forth in the "Rules on Grade Evaluation and the GPA System at Nagoya
University" and details of the system are available on the Nagoya University website.
website：http://en.nagoya-u.ac.jp/academics/campus_life/gradeevaluation/index.html
・Grade evaluations will be under either a six-level evaluation system (A+, A, B, C, C-, F) or two-level evaluation
system (P, NP). F and NP indicate that the course was not passed, and no credit will be given for that course.
The level of student achievement in the course is indicated by the evaluation criteria (words) corresponding
to the evaluation symbols.
・As part of our policy to promote autonomous learning by students and to increase international
standardization of grade evaluation, Nagoya University has implemented the Grade Point Average (GPA)
System, which is a system to indicate the average value of grades earned in the registered courses, forundergraduate students subject to the curriculum for students enrolled AY 2011 and onward.
The GPAsystem has not been introduced in the graduate schools except for the Law School.
24◆ Course evaluation questionnaireWith the aim of improving instruction, the curriculum,and classroom environments, Nagoya University
asks its students to answer a questionnaire for the
purpose of assessing teaching and learning. As theresults of the questionnaire are given to each faculty
member in charge of the class as a means of providing feedback, you should make use of them toimprove your class.

Nagoya University Degree Rules can be viewed at
the following website.
▶http://kisoku.jimu.nagoya-u.ac.jp/kisoku/act/frame/frame110000284.htm[in Japanese]

・When: Twice a year (in mid to late July for the firstsemester and in mid to late January for the second
semester)・Target: Students, TAs and instructors for all
courses offered under the category of Liberal Arts
and Sciences.
For specialized courses offered at each school,and graduate program courses, targets differ
according to the school and graduate school.
・Method: Nagoya University Collaboration andCourse Tools (NUCT) will be used for all courses
offered under the category of Liberal Arts andSciences.

Based on the results of this questionnaire given to
students, an additional “Course Assessment for
Instructors” will take place, where the faculty
members in charge of the classes will consider
future improvements, etc. for the courses they
instruct.
For specialized courses offered at each school
and graduate program courses, questionnairemethods differ according to the school andgraduate school.

◆ Granting of degrees
The degrees conferred by Nagoya University (bachelorʼs, masterʼs, doctoral, and professional degrees)are prescribed under the “Nagoya University Degree
Rules”, which sets out matters related to the type ofdegree, the conditions for conferring degrees, degree screening, decisions on the conferment of degrees, and diplomas. Details are prescribed under
the degree screening internal regulations at eachgraduate school.

25

2－2 How to respond in a lesson when there is a natural
disaster
Nagoya University has prescribed how to respond tonatural disasters in the Guidelines for Natural
Disaster Prevention at Nagoya University (approvedby the Steering Committee on December 20, 2021).
In the case that an earthquake with a seismic
intensity level of upper 5 or greater occurs or if an
official emergency warning or storm warning (“Bofu
Keihou”) is issued in an area that is scheduled tohold classes, regular exams, etc. by Nagoya
University, these classes, etc. that start after theissuance of the warning will be cancelled. Students
are not required to attend the University whenclasses, etc. are cancelled in this way.
However, if the above warning is lifted by 6:45
a.m., classes will be held as scheduled starting with
first period classes. If the warning is lifted by 11:00
a.m., classes will be held as scheduled starting withthird period classes.

The response of faculty and staff members is prescribed as follows.
※All staff including faculty can take special leave(for contract employees or part-time employees,
etc., this is paid leave in addition to the paid
annual leave) in cases where it is extremely
difficult to come to work because of natural
disasters or public transportation suspensions
caused by them, or in cases where it would benecessary to leave work early in order to avoid
physical injury on the way home. In this case, adecision on whether special leave can be granted
shall be made in consideration of individual
circumstances, such as the need to avoid danger,
the possibility of using alternative modes of public
transportation, the ability to work remotely, etc.

The schedule for the resumption of classes, etc.
cancelled due to natural disasters shall be determined on a case-by-case basis taking into consideration the extent of damages. However, thisdoes not necessarily apply for classes, etc. that takeplace remotely through ICT.
In the following situations, students must notify thefaculty member teaching the class of their absence
promptly at a later date.
・As a general rule, those who live in or need tocommute through areas where any type of official
emergency warning or storm warning has been
issued are not required to come to University.

・If public transportation is suspended due tonatural disasters, or if students feel that they may
be in physical danger during their commute,students do not have to make an unreasonable orundue effort to come to campus.
・If students feel that they may be in physicaldanger at their place of residence due to a natural
disaster, they do not have to make any
unreasonable or undue effort to take classes,
including remote classes using ICT.

26

2－3 Inputting a syllabus (course outline)
The procedures for entering a course syllabus(information to be entered, entry method, entry
deadline, etc.) depend on the school or graduate
school that is offering the class. If you teach both acourse under the category of the Liberal Arts andSciences, and a specialized course offered at eachschool, you may need to log in to the respective
syllabus systems.
(*Some departments use the same syllabus systemof Liberal Arts and Sciences courses.)
With regard to Liberal Arts and Sciences courses forthe following academic year, the Administrative Office of the Institute of Liberal Arts and Sciences wille-mail you requesting syllabus entry in late December. (The entry deadline is late January.) Likewise,
you will be notified of the syllabus entry method anddeadline for specialized courses offered at eachschool and graduate program courses via e-mail by
the person in charge of educational affairs at yourschool/ graduate school.
If you are taking over a class as a newly-appointed
teacher, in most cases you will send the syllabus asa digital file, such as a Word document, to the person in charge of student affairs section at yourdepartment before the end of the preceding academic year.
From your second year onwards, course instructors
need to input the syllabus after logging in directly tothe prescribed syllabus input system. Please input
the syllabus within the designated period based on
the instructions you receive from the person in
charge of student affairs section.
In order to input a syllabus, you need to be aware of
the rules pertaining to the school or graduate schoolin question or to each course category and of curricular information. Please obtain student handbooks
and academic guides, etc. issued by each school or
graduate school in advance and read them carefully.

27

2－4 Teaching support tools and faculty development programs◆ Applying for the faculty mentoring program◆ Using teaching support tools

The Center for the Studies of Higher Education and
the Center for Gender Equality operate a mentoring
program for new and young faculty members. The
program provides support for the new faculty members to advance as academic professions throughexchanges with experienced faculty members. Applications for and inquiries about the mentor program should be directed to the following:

The Center for the Studies of Higher Education(CSHE) has developed a variety of support tools to
help course instructors such as follows.

Contact: Center for the Studies of Higher
Education (Ext. Higashiyama 5696)
E-mail:info@cshe.nagoya-u.ac.jp◆ Using the NUCT system for teaching support
The Information and Communications provides faculty members and students with a teaching support
system, Nagoya University Collaboration and Course
Tools (NUCT), which helps teachers manage grades,
conduct tests and surveys, and distribute course
material online. Application for the use of the system can be submitted online. For specific details on
how to use the NUCT, please visit the following
website, where you can find several guides including
on-line manual in English.
▶https://ct.nagoya-u.ac.jp/[in Japanese]○ “ Seven Suggestions from Professor Tips: Good
Teaching and Learning at Nagoya University”:
This website consolidates suggestions and specific ideas in order to achieve good practices forundergraduate education. The site consists of afaculty inventory, a student inventory, institutional
inventory, and so on.

○ “Eight Principles for Linking Research and Teaching”: The hallmark of university education is thatit involves the production of knowledge rather
than simply the communication of knowledge.
Linking research and teaching also has a numberof advantages in enhancing student learning. This
guide draws on examples to illustrate how learning and teaching can be enhanced through enabling students to learn about and participate in
the research activities of the university.

○ “Example Sentences for writing your Syllabus in
English”: This sets out the most simple basicmodel sentences needed to ensure a minimum
level of quality for your syllabus, including important syllabus items such as course aims andobjectives, grading policies/criteria, and course
content/plans.

○ “Minute paper templates”: These note sheets canbe handed out at any time during lessons in orderto grasp students’ level of understanding or theirideas.
These tools can be viewed on the CSHE website.
▶ http://www.cshe.nagoya-u.ac.jp/index_en.html

Inquiries
Center for the Studies of Higher Education
Administrative Office(Ext. Higashiyama 5696)(Integrated Research Building 5F Room 513)

28

◆ Participating in various faculty development
programs◆ Applying for notification service by theCenter for the Studies of Higher Education

The University runs various programs for faculty
development (FD), including new faculty guidance.
The Institute of Liberal Arts and Sciences conducts
FD program for faculty members teaching Liberal
Arts and Sciences courses. This program consists of“General FD” for all faculty members teaching saidcourses, and "FD for subject areas" for faculty members in charge of each course.

The Center for the Studies of Higher Education
holds a variety of seminars for faculty developmentof teaching and research capability.
If you would like to receive seminar information bye-mail, please go to the following website address
to complete your registration.
▶http://www.cshe.nagoya-u.ac.jp/service/info/

Examples of good practices in the classroom, course
evaluation results, etc. are discussed at "FD for subject areas".
In addition, each school and graduate school
conducts its own FD program.

29

2－5 Entering information in the faculty profile database system“Kyoin-DBS”
The Faculty Profiles Database System (the FacultyDBS) is a database that is open to the public as a
Directory of Researchers to share the results ofvarious activities of university faculty members to
the public. All universities are required to publish
the acquired academic degrees and various
achievements of each of its faculty members
under Article 172-2, Item 3 of the Enforcement
Regulations of the School Education Act. At
Nagoya University, each faculty member (including designated faculty) is asked to register
their degrees and various achievements in the
Faculty DBS, and this information is made public
via the Directory of Researchers.
The data registered in the Faculty DBS will also
be used as the basis for the new faculty evaluations
beginning from 2020. When you arrive at Nagoya
University and receive your Nagoya University ID,
please log in to the Faculty DBS and fill in yourprofile as soon as possible.
The registered data will be published to the
Directory of Researchers the next day.
The bottom of the Nagoya University website▶ NU Portal ▶ 教員ＤＢ(学内) ▶ Click on
Click “English” in the upper right corner of the screen.

For more information on how to use the system,
please refer to the support page.
▶NU Portal ▶教員 DB（学内）▶Faculty Database System Support Page TOP（Reference）The Faculty Profiles Database System
introductory guide▶Faculty Database System Support Page TOP▶利用マニュアル
▶Faculty Profiles Database System introductory guide

All of the above websites are limited to on-campus
access but can also be accessed from off campus
through a VPN connection.
（Reference）VPN User Manualhttps://vpn-portal.nagoya-u.ac.jp/
You can use the Directory of Researchers to find out
more information about faculty members of the
University. You can search by research field,
affiliation, name, and keywords. It can also beaccessed from off campus.
The bottom of the Nagoya University website▶ Faculty Profile【Overview of the Faculty Profiles Database System 】

Inquiries
IR strategy Office(Ext. Higashiyama 5789)
E-mail: iroffice@adm.nagoya-u.ac.jp

Please be sure to enter your degree and achievements.
Please register and publish the degree name, awarding institution, and acquisition date.
DegreeFor the name of the degree, please specify both the type of degree“Doctor / Master / Bachelor,etc.”and“Field”.
(Example: Doctor of Science, Master of Medicine, Bachelor of Agriculture)
Please register the following achievements related to research activities, educational activities,
contribution to society.

achievements（Research Activity）（Education Activity）

If there is no publication of achievements in each activity,“No achievements”will be displayedin each activity column of the “Researchers”.
Research Activity：Papers, Books etc, MISC, Presentations, Works,
Other Research Activities, Competitive Funds(Excepting KAKENHI),（Contribution to Society）

Grants-in-Aid for Scientific Research, industrial Property Rights
Education Activity：Teaching Experience (on-campus), Teaching Experience (off-campus)

Contribution to Society：Social Contribution, Media Coverage, Academic Contribution30

2－6 Research funds
Research funds include “core funding” distributed
through Management Expense Grants etc., and“external funding”, such as competitive funding
through applications, and funding from the private
sector, etc.

※The university also receives commissioned projects and commissioned researchers. Please see
the website for details.
▶http://www.aip.nagoya-u.ac.jp/en/researcher/funds/collabo/conjunction/index.html◆ Types of external funding
The rules that need to be followed differ dependingon the type of external funding. In respect to research funds received from the national government
or independent administrative corporations, pleasecheck the rules set out by each organization in addition to the rules at Nagoya University.

Other grants

Systems of competitive funding otherthan the Kakenhi described above, from
central government and public organizations (such as Ministry of Health, Labour and Welfare research grants and
NEDO-supported projects), which supports research carried out in line withthe objectives of the recruitment.

GrantsGrants-in-Aid
for Scientific
Research
See 2-7

A system of competitive grant fundingthat aims to promote academic research across all fields, from basic research through to applied research, andsupport research that is creative andpioneering. [Grants-in-Aid for Scientific
Research/ Multi-year Fund Scientific
Research Grants] (hereinafter referred
to as “Kakenhi”)

Joint researchThis system allows Nagoya University
to tackle shared research themes as
equal partners with a company, national
government, or local government etc.
based on an agreement.

Commissioned
research

Under this system, Nagoya University
carries out research under commission
from a company, national government,
or local government etc., and reports
the results to the commissioning body
based on the agreement.
Under this system, Nagoya University
receives cash or marketable securities,
etc. from private companies, groups orindividuals in order to develop academic
research or education at Nagoya University.

Donations※ Nagoya University does not permit
donations to be settled as individual
expenses.
If you have successfully applied forresearch funding from a researchsupport organization etc., the donations must be received by the university and recorded appropriately in theaccounts.

Grants, joint research and commissioned Research include both “direct expenses” used forthings needed directly in order to carry out the
research aims, and “indirect expenses” used byresearch organizations indirectly for the purposes of carrying out research. There is a general rule that indirect expenses in competitive
funding from national government etc. (Grants
or Commissioned Research) shall amount to
30% of the amount granted as direct expenses,
and the equivalent figure is also 30% in the caseof Commissioned Research from companies
etc., and 30% in the case of Joint Research. Partof indirect expenses may be distributed toresearchers depending on the rules of yourdepartment.
◆ Information about open applications forexternal funds
From time to time, the Academic Research & Industry-Academia-Government Collaboration website
posts information about open applications for external funding, including overseas organizations. In
addition, we may contact you by email.
The Academic Research & Industry-AcademiaGovernment Collaboration gives open briefing sessions and holds mock interviews for a number ofcompetitive funding programs, such as Kakenhi
grants and the CREST and PRESTO programs
offered by the Japan Science and Technology
Agency (JST). The implementation information
will be notified by e-mail and posted on
the Academic Research & Industry-AcademiaGovernment Collaboration website.

31

Information on External Funds▶ http://www.aip.nagoya-u.ac.jp/researcher/funds/
efunds/index.html?offset=0&limit=30[in Japanese]

Information on Overseas Funds▶http://www.aip.nagoya-u.ac.jp/researcher/funds/
ofunds/index.html?search=&offset=0&limit=30&search=[in Japanese]◆ Handling of intellectual property rights
When intellectual property rights arise as part of theresearch process or results, please contact the Intellectual Property & Technology Transfer Group.
Moreover, when intellectual property rights arise
based on Commissioned Research funds from national government, etc., there is an obligation to
inform the commissioning body.
▶http://www.aip.nagoya-u.ac.jp/en/researcher/intellectual/▶http://www.aip.nagoya-u.ac.jp/researcher/funds/
conference/index.html?offset=0&limit=30[in Japanese]322－7 Grants-in-Aid for Scientific Research
Grants-in-Aid for Scientific Research (hereinafterreferred to as “Kakenhi”) is a form of competitive
funding across a wide range of fields, from humanities and social science through to natural science,
through which grants are awarded to creative andpioneering research after a peer-reviewed screening
process.
Nagoya University strongly encourages faculty
members to apply for Kakenhi from the perspectiveof promoting the acquisition of external funding.
Please read the following handbook for informationof the basic rules regarding Kakenhi.

◆ How to make a new application“Handbook on the Grants-in-Aid for Scientific Research (KAKENHI) Program ‒ How to Make More
Effective Use of the Program (For Researchers)
FY2020 Edition”, Ministry of Edu-cation, Culture,
Sports, Science and Technology (MEXT)/ Japan
Society for the Promotion of Science (JSPS)①Newly appointed faculty members should obtain alog-in ID, password and researcher number forthe e-Rad system (Cross-ministerial Researchand Development Management System) from theperson in charge of Kakenhi affairs at their department. (If you already have experience as afaculty member at another university and havealready obtained a researcher number, you cancontinue to use the same number. However, youwill need to obtain a new log-in ID and password.)▶https://www.jsps.go.jp/english/e-grants/data/
handbook.pdf◆ When you have ongoing Kakenhi funding at
the time of your appointment at Nagoya
University
If you already have ongoing Kakenhi funding as a
research representative when you are appointed toyour position at Nagoya University, please use theelectronic application system to fill in the necessary
fields in the “Notice of Change of Institution of Research Representative”, and submit this to the
Research Funding Division of the Research
Cooperation Department (in charge of Kakenhi).
(Please see the following website.)▶http://www.jsps.go.jp/j-grantsinaid/16_rule/index.html[in Japanese]
Please click “○-10-1 「研究代表者所属研究機関変更届」”※ The ○ differs depending on the category of
supported project.

Information on making new applications for Kakenhi
is released every year in early September, and thedeadline for applications to the Japan Society for the
Promotion of Science is in early November. Details
are notified by the Research Cooperation Department Research Funding Division around September
every year. Application methods sometimes change,so please pay careful attention.
Please also be aware of the following when making your application.

②Please take and complete the “e-Learning Tutorial
for the Appropriate Use of Public Funds” course
offered by Nagoya University. In order to complete
the course, you need to obtain a score of at least
90% on the “Understanding Check Test”. (Completion of this course is a prerequisite for applying
for other public funding in addition to Kakenhi.)③Applicants need to download a Kakenhi research
proposal form from the Ministry of Education, Culture, Sports, Science and Technology website or
the Japan Society for the Promotion of Science
website, fill in the form, and then submit it to theJapan Society for the Promotion of Science byearly November via the “e-Rad Electronic Application System for Projects Funded by Grants-inAid for Scientific Research”.
As part of our efforts to support applications,
Nagoya University carries out administrative
checks on research proposal forms. The procedures etc. for receiving an administrative checkare notified by the Research Cooperation Department Research Funding Division when the application period opens.

33

※ The Academic Research & Industry-Academia
Government Collaboration internal website also
contains pages dedicated to the topic of how to
obtain research funds. “Know-how on scientificresearch funds” and “Examples of research proposal forms” have been uploaded onto the website, so please feel free to refer to them.
The website also contains a permanent Kakenhisite and posts information related to funding
applications, so please also refer to thisinformation.
Know-How for Acquiring External Funds▶http://www.aip.nagoya-u.ac.jp/researcher/funds/
acquisition/index.html[in Japanese]

Examples of Proposals for Grants-in-Aid▶http://www.aip.nagoya-u.ac.jp/researcher/funds/
procedures/index.html[in Japanese]

Administrative rules for Grants-in-Aid
Scientific Research (KAKENHI)

for▶http://www.aip.nagoya-u.ac.jp/en/researcher/funds/scientific_research/index.html

Inquiries
・Kakenhi applications:
Research Cooperation Department Research
Funding Division(Ext: Higashiyama 5101)
・e-Learning Tutorial for the Appropriate Use of
Public Funds:
Research Cooperation Department Research
Planning Division(Ext: Higashiyama 2592)
・Issuing e-Rad login IDs and passwords:
Research Cooperation Department Research
Funding Division(Ext: Higashiyama 5464)

34

2－8 Basic rules on the disbursement of research funds
When disbursing research funds, researchers needto recognize the fact that the source of funds istaxation from the general population, remain awareof their accountability in relation to the use of funds,
and carry out disbursement appropriately in accordance with the rules.
◆ Normally, research funds can be used for thefollowing types of expenses as part of the
disbursement of research funds

Facilities andequipment
costs

Cost of purchasing instruments andmachinery (with durable years of atleast one year and a unit cost of
100,000 yen or more), or books (bookswith ongoing value as reference materials), etc.

Cost ofsupplies

Cost of purchasing instruments andmachinery (with a unit cost of lessthan 100,000 yen), books (magazines), stationery, reagents, laboratory
animals, experimental materials andother supplies

Travelexpenses

Cost of trips taken in Japan or overseas by researchers, members of a
research project or other research
partners in order to collect materials,
carry out surveys, hold research meetings, or announce research results,
etc., for the purposes of carrying out
research

Remunerationand pay, etc.

Cost of remuneration or pay to persons who cooperate with research(through the provision of translation,
proof-reading, or specialist knowledge etc.), cost of hiring persons
needed to carry out research, or thepayment of temporary employment
agencies

Other

Cost of printing and binding, telecommunications, transportation, equipment hire, and building rent*; Cost of
meetings and equipment repairs*;
Cost of carrying out research, including the cost of publishing research
results (cost of submitting papers
creating websites, and making leaflets, etc.)※There are cases when the cost ofbuilding rent and equipment repairs
will not be covered, depending on
the type of research funding.

◆ Carrying over and reimbursing external funds
As a general rule, grants and commissions from national government cannot be carried over nor usedin the following year. However, in the case of Kakenhi, it is possible to carry over funding if there areunavoidable reasons that could not have been predicted at the time the decision was made toward thefunding, and if the necessary procedures are carriedout. Moreover, funding can be carried over to futureyears without carrying out procedures if the research theme is adopted under the Multiyear Fund
Scientific Research Grants (“Kikinbun”). In the caseof Commissioned Research and joint Research,
there are cases when funding can be carried overthrough prior application, depending on the details
and conditions of the agreement, so please ask the
person in charge of research support section at yourdepartment.
If any research funding is left over, please returnthe funds without trying to carry out unnecessary
dispersal in an attempt to use up the funding.
◆ Misuse
Drafting fraudulent documents that do not reflect
the true situation, submitting these to the university
as facts, or causing improper research fund expenditure in the following ways is deemed to be misuse, irrespective of whether or not funds have been
privately diverted.

[Kanryu-Koi] Act of reclaiming all or part of the pay
or travel expenses already paid to students, etc.
(Kanryu-Koi) is socially unacceptable, irrespectiveof whether the student, etc. in question has agreed.

35

If funding is misused, the researcher will be punished by being ordered to repay the research funds,or through suspension from making funding applications for a fixed period, or criminal procedures.
There are also cases when disciplinary measures
are implemented by Nagoya University. Researchers
who conspire to misuse funds or who receive improper payments will also be disciplined. As theorganization to which the researcher in question isaffiliated, Nagoya University will also receive penalties, such as a reduction in indirect expenses, or
suspension of the allocation of funding to all researchers affiliated to the university for a fixed
period.
※If you witness any behavior that you suspect to bemisuse, please contact the internal report desk.
You can check on details of misuse and internalreport desk at the following website.
▶http://en.nagoya-u.ac.jp/research/ethic/index.html◆ How to avoid unexpectedly misusing
research funds or using research funds in an
inappropriate way
If there is anything you are unsure about in respect
to the use of research funds, please immediately
make an inquiry via the following website.
Consulting Desk
▶http://www.aip.nagoya-u.ac.jp/researcher/funds/
r_funding/consultation/index.html[in Japanese]

The inquiries office has created the following handbooks to promote the proper disbursement of research funds. You can download these from thewebsite.
▶http://www.aip.nagoya-u.ac.jp/researcher/funds/
r_funding/folder/index.html[in Japanese]362－9 Purchasing items, etc.
◆ Granting of order rights to faculty members,
etc.
As a general rule, ordering of items should be carriedout through the person in charge of accounting section. However, faculty members who have submitted
a “Declaration Regarding Orders” may be granted
limited authority to place orders.
When ordering items, please create an order form
through the financial accounting system and givethis to the supplier.
◎ Scope of authority for faculty members toplace orders:
Purchasing goods or contracting services forless than 1.5million yen (the amount permitted for a single order/transaction).
◆ Faculty members, etc. who have been
granted order rights have the following
obligations and responsibilities:○ To execute responsibilities in respect to financeand accounting at Nagoya University in accordance with the applicable laws and regulations,with the care of a good manager○ To bear liability for compensating any losses ordamages inflicted upon the university as a resultof willful or gross negligence◆ Purchasing items by advance payment
When purchasing items, as a general rule Nagoya
University confirms delivery of the item and thenpays the supplier directly based on an invoice.

As an exception, under certain circumstances, suchas when it is not possible to make a deferred payment, faculty members, etc. are allowed to use theirown funds to make a purchase in advance on behalfof the university and will be reimbursed later.
When making advance payment on behalf of theuniversity, please submit the following documents tothe accounting staff:○ A reimbursement request form

○ Proof that the applicant purchased the items inquestion (such as a receipt)◆ Acceptance inspection
Always ask a person at the acceptance inspection
center to carry out an inspection for purchased
items. As a general rule, an inspection is required for
all items, with the following exceptions. If an item isdelivered at night, please receive an inspection thefollowing day (or at a later date). There are morethan 40 acceptance inspection centers located on
the university premises. Please ask the person in
charge of accounting section for the location of thenearest acceptance inspection center.
Exceptions○ Books (including magazines, newspapers, andregular publications)○ The costs of diagnostic equipment, apparatus, ormaterials etc. used as part of physician costs at a
hospital○ Radioisotopes, nuclear fuel material, gasoline,
liquid nitrogen, gases, etc.
○ Items with a value of less than 10,000 yen purchase from NU Co-op (only for over-the-counter
receipt)

Payment section

Accounting section

Payment
section37

2－10 Business trips◆ Procedures for business trips
Business trips are carried out based on a travel
order issued by the manager ordering the businesstrip. For this reason, before taking a business trip it
is necessary to make a business trip application inadvance to the person in charge of personnel affairs
section at your department by entering application
data, such as the purpose of the trip, where you willbe traveling to, the duration of the trip, and budget
information, etc.
Business trip applications are carried out via thefinancial accounting system.
※Please inform the person in charge of personnel
affairs section at your department if you receive
all or part of your travel expenses from a party
other than the university.
◆ Procedures after business trips
After your business trip, please promptly fill in thenecessary fields and submit a report form (businesstrip report) through the financial accounting system.
Please specify to the best of your ability your business trip objectives, achievements, destination, accommodation, the people you met, etc. (as specifically as possible). If you went on a business trip
and the expenses were covered by external funding,please clarify the business tripʼs relevance with theresearch theme and its importance. If you traveledby airplane, please submit a receipt or credit card
statement showing the airfare payment and yourboarding pass stub (original) to the accounting section.
Travel expenses are composed of transportation
costs, a daily allowance, and an accommodation
allowance (when the trip involves an overnight stay).
If you do not need to pay accommodation expenses
because you stay at your own home or the home ofa friend, etc., you need to adjust your travel expenses, so please enter the necessary informationin the financial accounting system when applying forthe trip.

TravelExpenseSectionDrafting financial
reporting statements

Payment section38

2－11 Handling the salaries of research project team members◆ When hiring and paying salaries to research
project team members◆ When asking a guest to give a lecture, etc.
and paying remuneration

Please submit a hiring request in advance to theperson in charge of personnel affairs section at yourdepartment. (Please ask the person what documents need to be submitted.)

When you want to ask an external party to give alecture, etc. and pay him or her remuneration accordingly, please submit a remuneration request
form through the financial accounting system.
When the lecture, etc. has finished, please enter
an implementation report through the financial
accounting system.

Payment section(Personnel Division)

Accounting section
Payment section392－12 Administrative organizations and administrative support organizations,
Nagoya University bulletin board, and organization chart, etc.
Nagoya Universityʼs administrative system iscomposed of Administration Services of Central
Administration and the administrative organizationsof the departments. Administration Services
ofCentral Administration are composed of fivedepartments - the General Affairs Department,
Education & International Affairs Department,
Research Cooperation Department, Information
Promotion
Department
andAdministration
Department, University Library.
Administrative support organizations include
the following - Academic Research & IndustryAcademia-Government Collaboration; International
Affairs; Information and Communications; Environ-

When you want to see notices or
guidance on university-wide matters※Please try to check the latest information regularly

ment, Health & Safety Promotion; Disaster Prevention & Preparedness; IR Strategy Office; Campus
Management; Department for Quality Assurance inHigher Education. There is also a wide range ofother departments.
Nagoya University website contains information
about these organizations, an organizational chart
for the administrative organizations, a Nagoya University bulletin board, guidance on administrative
procedures, online staff directories, and information
on how to use meetings rooms and accommodation
facilities.
Please see the website if you want to find out
about any of the following.

▶https://taurus.epe.provost.nagoya-u.ac.jp/space/space-7/dsweb/View/Wiki42[in Japanese]

When you want to learn about various administrative procedures▶https://taurus.epe.provost.nagoya-u.ac.jp/space/space-7/dsweb/View/Wiki41[in Japanese]

When you want to find out about aspecific faculty or staff member▶https://densyoku.jimu.nagoya-u.ac.jp/kyosyokuin_search/ELS001.php(ID and password required)

When you want to use a meetingroom or accommodation facilities▶http://web-honbu.jimu.nagoya-u.ac.jp/jimuannai/top_riyou.html[in Japanese]※Meeting rooms (Toyoda Auditorium/Symposion, Noyori Conference Hall)
Accommodation facilities (Symposion, Green Salon Higashiyama)
Off-campus facilities (Tokyo Office)When you want to find out about university organizations (Administration
Services, administrative support organizations, schools and graduate
schools, research facilities, etc.)▶http://en.nagoya-u.ac.jp/about_nu/admin/sch/index.html

When you want an outline or contact
details for an administrative organization▶http://web-honbu.jimu.nagoya-u.ac.jp/zaimu/zaseki/index1.html[in Japanese]402－13 Other information◆ For information on education, study, examinations and student affairs, please see the following
websites▶https://www.nul.nagoya-u.ac.jp/index_e.html○Opening times
Weekdays: 8:00 ‒ 22:00
Saturdays, Sundays and national holidays: 8:45 ‒ 22:00

University Library

Undergraduate and graduate
entrance examination information▶http://en.nagoya-u.ac.jp/admissions/index.html

Enrollment fee and tuition fee
exemptions, and scholarship
information▶http://en.nagoya-u.ac.jp/academics/scholarship/index.html

Student counseling, mental healthcounseling, careers counseling, andsupport for students with disability▶https://www.gakuso.provost.nagoya-u.ac.jp/en/

Careers-related information forstudents▶http://en.nagoya-u.ac.jp/academics/career/index.html

Overseas study support for Nagoya
University students▶http://ieec.iee.nagoya-u.ac.jp/en/abroad/index.html

For further information, you can download handbooks from the following websites.
Handbook for Foreign Researchers▶http://www.iech.provost.nagoyau.ac.jp/pdf/
forresearcher_handbook.pdf

Handbook for International Students▶http://ieec.iee.nagoya-u.ac.jp/en/info/
handbook.html

41

◆ Please see the following for information on industry-academia-government collaboration, and theprotection and use of intellectual property rights, etc.

Industry-academia-government
collaboration▶http://www.aip.nagoya-u.ac.jp/en/

Export management in relation tosecurity export control▶http://www.aip.nagoya-u.ac.jp/en/researcher/security/

Conflicts of interest▶http://www.aip.nagoya-u.ac.jp/en/researcher/management/

Program for Leading Graduate
Schools▶http://www.leading.nagoya-u.ac.jp/eng/index.html

42

2－14 Consultation services
The University provides various services to help
students, faculty and staff members who are experiencing problems with student life or their work environment. The following are among the information
sources available. Please choose an office to consult in accordance with the nature of our inquiry.
Working conditions and othermatters related to working
environment (including humanrelations)▶http://www.nagoya-u.ac.jp/internal/academic/
inquiry.html[in Japanese]

Complaints
E-mail: soudan@adm.nagoya-u.ac.jp

Harassment Consultation Center
Advice on harassment▶http://www.sh-help.provost.nagoya-u.ac.jp/[in Japanese]
Health Administration OfficeMental health related matters▶http://www.htc.nagoya-u.ac.jp/hokenkanri/[in Japanese]▶http://www.htc.nagoya-u.ac.jp/hokenkanri/kenkosodan/mental/[in Japanese]▶http://www.htc.nagoya-u.ac.jp/wp-content/uploads/2019/09/kokoro-1.pdf[in Japanese]
List of offices to consult in relation to the research fund administrative
procedures and rules for using research funds

Consultations on research funds

Counseling regarding students▶http://www.aip.nagoya-u.ac.jp/researcher/funds/r_funding/consultation/index.html[in Japanese]
The Student Support▶https://www.gakuso.provost.nagoya-u.ac.jp/en/
International Education & Exchange Center

Counseling regarding international
students

Advising & Counseling Services (ACS), International Education & Exchange
Center (IEEC)▶http://acs.iee.nagoya-u.ac.jp/en/

If you are not sure who to speakwithOne-stop Consultation Desk
▶http://www.sh-help.provost.nagoya-u.ac.jp/onestop.html

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2－15 Internal web pages
Various information and guidance for Nagoya University faculty and staff members is posted on the
dedicated internal web pages, which can be found at the Nagoya University homepage. You can accessthe dedicated internal pages by using the “名古屋大学ポータル” button at the bottom left of the top page.

Click here

Click here44

As of Dec. 2020

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As of Dec. 2020

As of Dec. 2020

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