Setouchi Triennale 2025
Call for Art Proposals
Inquiries：Second round
Received by October 18, 2023 (Wed.)

Setouchi Triennale Executive Committee Office■About the production costs
Q1. Is it okay to include artist fees (artist personnel expenses), transportation
expenses, accommodation expenses, childcare fees and personnel expenses ofperformance art casts in the budget?
Also, If I would like to allocate proceeds from product sales to transportation
and accommodation expenses, would it be better to submit a budget plan?
There is no problem to include any expenses you need for production andperformance in the budget. Finally, the executive committee office will decide on theexpenses to be paid.
If you have a product sales plan, please submit its contents and the budget plan.
■About the production costs
Q2. When will the production costs be paid?
After selected, the Executive Committee office will determine the amount andpayment period in consultation with the artist.
■About requirements
Q3. In the case of performance art, is it possible to move freely between locations,or should it be limited to one location?
It is possible to move between performance locations as long as they are proposedlocations.
■About requirements
Q4. When having local people participate in performance art, is it possible to ask
the Executive Committee for backup/assistance for the audition?
You can consult with us. For example, it is possible to recruit audition participants
through the Executive Committee's website.
■About requirements
Q5. When producing a video work, should the shooting period be the previous year
in 2024, or should it be during the exhibition period in 2025?
Also, after filming and editing, is it possible to show the completed work at
ISLAND THEATRE MEGI, etc.? (For example, we will be filming during the spring
session and screening during the autumn session)

If you would like to create a video work that can be viewed at any time during theexhibition period, you must film the work till the exhibition period will start. Please
note that the exhibition period varies depending on the venue.
If you would like to screen your work at ISLAND THEATRE MEGI, etc., pleasemention your wish as a plan when applying. We will discuss the shooting timing andscreening location after selection.
■About requirements
Q6. If I would like to screen an existing video work at ISLAND THEATRE MEGI, arethere any restrictions on length, genre, etc.?
There are no restrictions on length or genre.
■About application period
Q7. Regarding the application period, are there any differences between the firstround and the second round in terms of what you’re looking for? (For example,target islands and themes, etc.)
Also, how do I choose which one to apply to?
There is no difference depending on the application period. Screening will begin in
the order in which applications are accepted in the first round.
The first reception (November 1st to 15th) and the second reception (November16th to 30th) will be automatically determined based on the date you applied.
■About screening
Q8. Is it possible to submit the same proposal twice, once for the first application
period, and once for the second application period? Are there any circumstancessuch as different judges?
Even if you apply for the same proposal twice for different application periods, only
one plan will be accepted. Please apply during either period. All screening will beconducted by General Director, Fram Kitagawa.
■About the location
Q9. In the project proposal, how specific should I write about candidate locations?
Should I consider specific candidate locations and buildings before applying? Orafter selection, Setouchi Triennale Executive Committee office will propose alocation that is suitable for the concept of the work, and then decide throughdiscussions?
The location will be proposed by the Executive Committee office after selection andwill be determined through discussion. If you have a desired exhibition location,please specify it in your proposal. However, even if you specify, we cannot guaranteethat you will be able to display your work at your desired location.
■About submission format
Q10. In English, should the description of the concept and the content be written
each on half of an A4 sheet or should the concept and content be combined halfof an A4 sheet?
In case of English, please write a concise explanation of the work's concept andcontent combined half of an A4 sheet.
■About requirements
Q11. In Oshima, it seems that there are no accommodation facilities. We are afraidthat our daily effective time to work on the project will be too short (around 4
hours based on the ferry schedule). We hope to get any updated information
regarding this concern.
Since there are no accommodation facilities in Oshima, it is difficult to create works
during staying there. Please consider staying in Takamatsu and creating your work.
■About requirements
Q12. When we do a workshop, can Executive Committee recruit participants inorder to collect a certain number of them? If the workshop last more days,participants will cover their accommodation and food expenses?
It is possible to recruit participants for the workshop through the official website ofSetouchi Triennale. In principle, participants will cover their accommodation and foodexpenses.
■About application
Q13. Please tell me the website address of the application form.
The website address of the application form is as follows. The application period isfrom November 1st to November 30th, 2023. Access is not possible outside of theapplication period.
○Japanese version→https://setouchi-artproposals.jp/○English version →https://setouchi-artproposals.jp/en/■About ownership
Q14. I'm going to start a certain project, and I'm considering of changing theproject to Setouchi Triennale version and applying. The application guidelines
state that "The Executive Committee will reserve the ownership of the work
selected." Does this mean the Executive Committee will own the ownership ofmy project in Setouchi Triennale version?
As you might expect. However, after the exhibition ends, ownership may bereturned after consultation.
■About proposal sites
Q15. After negotiating with the shipping company, is it possible to rent a ferry andexhibit art works? Also, is it possible to exhibit works in the ferry during normal
operation?
Coordination with the shipping company is required to determine whether works
can be displayed on the ferry. In principle, please submit your proposal at the location
listed in the application guidelines.
■About the production costs
Q16. Is the equipment on hand of the artist not eligible for the production costs?
The cost of equipment you already own is not eligible for the production cost. If
there are maintenance costs, etc., please consult with us after selected.
■About the proposal contents
Q17. We are considering a project proposal using bicycles. Is it possible to use thebudget of 2.5 million yen to bring bicycles that can be used by art festival
participants to an island where there are no rental bicycles? Management andadministration will be handled by the artist.
Since we need to coordinate with the local government that has jurisdiction overthe island, please consult with us after selection.

■About proposal contents
Q18. We are considering a work with decoration on bicycles. In addition to thebicycles prepared as artworks, is it possible to ask bicycle rental companies forcooperation in decorations?
Since we need to coordinate with the bicycle rental company, please consult withus after selection.
■About proposal contents
Q19. We are considering a work using AR (augmented reality) applications thatutilize location. Could you provide information on the current location when theparticipants launched the official application of Setouchi Triennale? Although it
would be better to update information close to real-time, we don't mind if it'salso as frequent as once a day.
We cannot provide individual location information of participants who use theofficial application of the art festival.
■About requirements
Q20. Is it possible to submit a work that has already been created?
If you have not presented at other art festivals, etc., there is no problem withapplying.