Duration: July 24-29, 2016
Venue: PACIFICO YOKOHAMA

Exhibitors’ ManualTABLE OF CONTENTSSN 1

EVENT OUTLINE

Venue/Exhibition Timetable・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・2

SN 2

RULES & GUIDELINES FOR EXHIBITION

Exhibition Hall Facilities /Move-in/out ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・3
Rules & Guidelines For Exhibitors & Contractors・・・・・・・・・・・・・・・・・・・・・・・・4
Booth Management and rules・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・6
Booth type・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・8
Booth Decoration・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・10
Optional Booth Accessories・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・15

S

N 3

APPLICATION FORMS & DEADLINE/PAYMENTApplication Forms and Deadline/Payment・・・・・・・・・・・・・・・・・・・・・・・・・・・19

S

N 4

CONTACT INFORMATION

Contact Information・・・ ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・20

1

SECTION 1

Event Outline

Show InformationName : The 31st International Congress of Psychology

Venue: PACIFICO YOKOHAMA
Exhibition Hall B-C
1-1-1 Minato Mirai, Nishi-Ku, Yokohama, 220-0012 Japan

Organizer: ICP2016 Organizing Committee



ICP2016 Office<c/o The Japanese Psychological Association>

5-23-13,Hongo,Bunkyo-ku,Tokyo,113-0033



E-mail: icp-kyoryoku@psych.ro.jp

Exhibition Timetable
SETUP&MOVE IN: Sunday, July 24

9:00~15:00(The vehicle is limited to 9:00~13:00)
OPEN: Monday, July 25 – Thursday, July 28
Friday, July 29

9:00~18:00

9:00~12:00(Note)Exhibitors can enter the hall half an hour before the start of exhibition.

DISMANTLING& MOVE OUT : Friday, July 29

12:00~15:30(The vehicle is limited to 13:00~)

2

SECTION 2

RULES & GUIDELINES FOR EXHIBITTION

Exhibition Hall Facilities
 Floor Area : 10,000 sqm
 Ceiling Height: 19 m at highest point Vehicle Entrance: 13 m at lowest point(Service yard) Wide 7.0 m x High 4.5 m(Visitor’s Entrance) Wide 3.8 m x High 4.5 m(Exhibition Hall Entrance) Wide 6.4 m x High 4.5 m
Floor: Concrete

Floor Load: 5 t /sqm (3 t /sqm for on pit and 0.2 m boundaries from pit edge).



Wall: Concrete from floor level to 4.5 m high, and over which are aluminum soundabsorbent panels.

Lighting : 500 lux during the exhibition

Heating & Cooling: Radiant floor & forced air circulation

Move-in/out
All exhibitors should follow the guidelines below for move-in/out their exhibits or other boothdecoration materials.
a) The Exhibition Management Coordinator will not receive any packages for exhibitors.
All exhibitors should have their staff present in the booth to receive delivered packages.
Packages should be addressed to:
Pacifico Yokohama Exhibition Hall B-C
1-1-1

Minato Mirai, Nishi-Ku, Yokohama, 220-0012 JapanThe following information must be written on the package:
1. Event: ICP2016
2. Name of exhibiting company:
3. Booth no.
4. Attention to: (name of addressee)
5. Cell phone no.
6. Date and time of receiving package: Sunday, july 24 AM or PM ○○ o’clock* please specify the deliverly timeb) You can send packages from the exhibition hall at the following places if you haveJapanese base that forwarder contact to;・Exhibition Hall 2nd Floor Concourse PACIFICO Logistics Center
3

・Exhibition Hall 1st Floor Concourse Delivery Counter ( on July 29th *Operation hour is limited)

Rules & Guidelines for Exhibitors
Setup & Move-in (July 24 9:00~15:00)a) All vehicle drivers are required to display a Vehicle Permit on top of the dashboard on thedriver’s side for a security guard to inspect.
b) Double parking or other illegal on-street parking will be strictly punished by the local
police. Drivers must follow the instructions given by security guards and management
coordination staff.
c) All vehicles entering the exhibition hall must be less than 4 tons in weight.
d) Drivers are asked to move their vehicles from the loading dock immediately after
unloading.
During the Exhibition (July 25 – Thursday, July 28 9:00~18:00
July 29 9:00~12:00)
a) All exhibitors are required to go through the Exhibitors Gates when entering in the hall for
preparation. The same gates should be used when leaving the hall.
b) No exhibitor’s is allowed to move-in/out of exhibits and other materials using the vehicle
during the exhibition period. All exhibitors are required to carry out the catalogs andproduct samples by hand though the Exhibitors Gates.

Dismantling & Move-out (July 29 12:00~15:30)a) All vehicle drivers are required to display a Vehicle Permit on top of the dashboard on thedriver’s side for a security guard to inspect.
b) Double parking or other illegal on-street parking will be strictly punished by the local
police. Drivers must follow the instructions given by security guards and management
coordination staff.
c) Vehicles are allowed to proceed into the loading dock in the order.
d) All garbage (incl. exhibits, decoration material and other) must be disposed of by
exhibitors and is prohibited to be left in the exhibition hall. In case any garbage is left, an
additional charge of disposal is claimed to the exhibitor after the show.
e) Exhibitors who need waste-disposal service, please submit Form 6 to Murayama Inc.
The fee of disposal may be changed by cubage and kinds of garbage.

4

Entrance of Move-in/out

Vehicle Permita) Each vehicle must carry Vehicle Permit to move-in/out.
b) The exhibitor’s name and booth number must be presented in the Vehicle Permit. Vehicles
without permits or with permits that do not contain the required information will be denied
entrance to the exhibition grounds.

5

Booth Management and rules
Sound Level
Sound from demonstrations, narrations etc. shall be 70-dB or less when measured at the
point 2m distance from the front line of the booth. A loud speaker may not face directly
towards the neighbor booth.

Regulation about Photographing and Video Recordinga) Visitors are not allowed to photograph and video record without the exhibitors’ approve.
Those who does not wish to be photographed or recorded the exhibits, prepare thesignboard saying “No Photos or Videos”.
b) Please cooperate with photographing and interviews from the press representatives.

Restriction of Business related activities in Aisles
Solicitation, invitations, brochure distribution, survey taking, and other business-related
activities are not allowed in the aisles.

Accident Prevention
Exhibitors have the responsibility of preventing accidents and fire for their in-booth
activities.
Sufficient care should be taken in the use of lasers and the generation of heat, dust,
gasses, odors, and vibrations etc., activities which may lead to accidents. Exhibitors are
asked to conduct their activities in a way that does not disturb neighbor booth.

Liability for Damage
The organizer takes no responsibility for theft or loss of goods, damage to human bodies orproperty, or fire in individual booths. Exhibitors are requested to take the utmost care to beprepared for any accident, such as by ensuring appropriate insurance coverage and to takeany necessary measures to prevent accidents from occurring.

Removal of Exhibition Items & Booth Personnel
Exhibitors are not allowed to remove exhibit items during the exhibition without permission
from organizer. Booths should always be attended by a representative of the exhibitor.

6

Expenses
Exhibitors are required to submit proper forms for use of utilities and rental equipment, andto pay such fees and bills accordingly.

Modification or cancellation of the exhibition schedule
Organizer may change the show schedule or cancel the show for natural disaster or otherforce majeure. Organizer does not compensate any damage of exhibiting products caused
under such circumstances

Rule Changes
The organizer shall reserve the right to changes the rules and guidelines without priornotice.

7

Booth TypeTYPE

A : 9sqm (High 2.5m)

8TYPE B : 4.5 sqm (High 2.5m)

For further information, please contact to Murayama Inc.

9

Booth Decoration
Wall Panel
Exhibitors are prohibited to pin or nail on the wall panels. In case you display panels on thewalls, please use Velcro or other scotch tape. If you need hooks, please ask Murayama Inc.
in advance. Depensing on the severity of the breakage,exhibitor will be charged repair cost.

Height Limitation
Height of exhibits and booth decorations must be 2.5 m or less.

Guidelines for Booth Decorationa) Exhibits and booth decorations should be installed within the booth boundary.
b) Decoration Material :The following fire preventing measures and equipment are required in the halls inconformity with the laws and regulations. Please pay enough attention when preparing
materials.
The Fire Department will conduct strict inspection. The exhibitor will be ordered to remove
or modify materials if these are not complied with regulations. Flammability of veneered
plywood of inside the booth and around the stockroom, fire-proof identification for carpet,
flag, curtain, etc. will be checked elaborately.
1. Plywood for decoration and exhibits

Plywood used as base materials including veneer and printed veneer should be(Veneer, printed veneer, etc.)

fire-proofed by dip coating method regardless its thickness. Materials withspraying method are not allowed. Plywood used for decoration, reception counter,shelf, etc. should also be fire-proofed. The exhibitor will be ordered to remove ormodify inappropriate materials, which are not complied with regulations by the Fire
Department at the on-site inspection.

2. Fire-proofed plywood as base material

When nailing materials including thick fabrics or draped papers on fire-proofed
plywood base, the materials should also be fire-proofed. Pasted thin fabrics andpapers can be considered as a part of fire-proofed plywood.

3. Carpet, curtain, flag, drape, artificial

Flammables including carpets, curtains, flags, stand flags, papers (posters)

flower, fabric, paper, other flammables

drapes, artificial flowers, fabrics etc., should be fire-proofed at proper factories.
Fire-proof identification label should be attached to each flammable.

4. Urethane, acetate, polyester, acrylic

Materials, which are difficult to be fire-proofed such as urethane, acetate,nylon, etc.

polyester, acrylic nylon are prohibited. Use of very small amount of polystyrene forsigns may be allowed if it is kept out of reach of visitors.

10c) No rigging and hanging objects from the venue ceiling are allowed.
d) Booth fixtures and exhibition items should be secured and attached securely so as not tofall or move dangerously during an earthquake or other such disaster.
e) In case of causing any damage in the hall or to other exhibitors, the exhibitor is responsible
for the damage and must compensate for it irrespective of the reason.

f) Modifying and dismatling exhibits and booth decoration is not allowed during theexhibition period.
e) Any booth construction procedure which could damage to the builing facilities such as
floor, ceilings, ceiling beams, doors, partitions, windows, window frames, ducts, waterdrains, nozzles, outlets, electrical wiring, lighting equipment, electrical panels are strictly
prohibited. The following proceduresare are assumed to damage the facilities.
・Chiseling, drilling, gas welding
・Use of concrete nails or other hardwall fasteners
・Painting・Application of glue
・Signboards display
・Or any other materials that may damage or deface the exhibition hall facilities
Restriction for Hazardous Materials, Open Fire Usage
In principle, the use of open fire and/or carrying-in of hazardous substances are prohibited.
Exhibitors who need the use of such substances for the demonstration or the display are
required to report the Murayama Inc. using the Form 2, with a correct drawings showing
the exact positioning, in order to obtain the permission from the Fire Dept. Application mustbe submitted by Monday, June 27, 2016 (Tokyo time). Only the exhibitors with the official
permission are allowed to use such substances.
Bringing-in of dangerous materials is only allowed under conditions of installing fire
equipments such as fire extinguisher. Any cost involving constructions need to be burden
by each exhibitor.
[Prohibited Actions]a) Smokingb) Use of open fire*Fire instruments used fuel with spark and fire, or exposed heat generator/ *Electric heater/ *Cooking stove/*Electric stove/ *Spirit lamp, etc.

c) Carrying-in hazardous materials*Inflammable gas (general high‐pressure gas such as petroleum liquid gas, acetylene, hydrogen)/ *Dangerous
object (Gasoline, kerosene, machine oil, crude petroleum, animal/botanical oil, etc.)/ *Hazardous substance (quasi-

11dangerous object, gunpowder, large quantity of matches and/or candles, etc.)/ *Carrying-in the instruments
producing bad odor and/or much smoke.

Ceiling Structures
Self-constructed ceilings (including blackout curtains) are prohibited.

Power Supply
Primary electricity constructiona) A fluorescent lamp,3 sets of spotlights, electrical outlet (1,000 watt), and these electricity
fee charge are included to the basic booth facilities.
b) Exhibitors who wish to add the lightning equipments need increase the electical capacity.
Please apply by using the Form 3 to Murayama Inc.
・Increasing electricity capacity----- 13,500 yen per kilowatt *Tax incl.
・Electricity fee ----- 2,700 yen per kilowatt *Tax incl.
c) Exhibitors who wish to have the distribution box within their booth, please apply by using
the Form 3 to Murayama Inc.
d) Electricity supply system
No electric voltages / frequencies are available except for the supplies below.
・Single-phase Two-wire/ 100V/ 50Hz
・Single phase Two-wire /200V / 50Hz
・Three-phase Three-wire / 200V / 50Hze) Power Supply period
Sunday, July 24 - Thursday, July 28

9:00-18:30

Monday, July 29

9:00-12:30

f) Exhibitors are requested to turn off all lights and electrical devices in their booth whenleaving the hall.
Secondary Wiring Work (within a booth)a) Exhibitors who need additional lightning equipments in their booth, please submit Form
3 to Murayama Inc. Please refer to the page17 of Manual for the additional lightning
equipment.

b) Switchboard and other controlling devices should be in an iron case and should be place
where inspection is easily conducted.

12

Cation for Electrical work within each bootha) Constructors carrying out electric work must carry an Electrical Engineer license basedon the law concerning electric works.
b) Electric works need to follow Electrical Product Controlling Regulation, ministerial
ordinance and related regulations setting up for technical criteria of electrical work andFire Prevention Ordinance of Tokyo prefecture paying careful attention to the followings.
c) Fluorescent and High-pressure mercury lamp should be with condenserd) Exhibitors should use ground-fault circuit breaker for electric interrupter in the booth.
e) For illumination and equipment wiring, appropriate electric cable such as F cable should
be used.
g) Incandescent lamps, resistors and other heat emitting devices must not contact or heat
flammables.

Anchoring Work
Exhibitors who use anchor bolts are required to submit the Form 4 to Murayama Inc withthe ground drawing showing the position of exact settings.
Anchor bolts cannot be cast on the floor where the pit located and on both sides of the pit(200 mm each from the boundary of pit).
Please be noted that a fixed cooperative charge for floor restoration will be payable inaccordance with the number of anchor bolts used (2,160 yen per bolt. *Tax included). This fee
will be charged to exhibitors by credit card on site during the exhibition period. Please back
Unused anchor bolts to the counter.
If unused bolts were not returned, the total number is claimed including unused bolts.
Guideline for anchoring worka) Bolts and Drill would be provided by the Pacifico Yokohama. Exhibitor will receive themat front counter in front of exhibition hall.
(Note1)Bolts are hammer-in type with embedded length of 50 mm. It is prohibited to drill
the hole deeper than 50 mm.
(Note2)It is prohibited to use bolt and drill brought by exhibitors and its contractor.
b) For cutting off the anchor bolts, please use the electricity outlet on building wall since thepower supply would be stopped during the dismantling. The Sander and Cord reel is not
supplied by Pacifico Yokohama, so exhibitors or its contractors need to bring it.
c) Please cut off the anchor bolts by such as sander so as not to leave any projections on thefloor surface after the exhibition. Removing bolts, hammering and gas welding areprohibited.

13d) All amounts for restoration fee will be charged to exhibitors if they violate the prohibitions.
- Removing bolt: 5,400 yen/ bolt *tax incl.
- Drilling and chipping: 5,400 yen/ bolt *tax incl.
- Anchor bolt are not cut off: 1,620 yen/bolt *tax incl.
- Anchor bolt, which are not supplied by the Pacifico Yokohama is used: 16,200 yen /bolt *tax incl.

Internet Service
Free WiFi service is available in the Exhibition hall.
Exhibitors who need high-speed internet service for the purpose of online demonstration orother, please submit Form 7 to Murayama Inc.
a) High-Speed Internet Connection Service : 162,000 yen per line (tax included)(note) Adapter rental and and usage fee in included(note)The service will be available from 12:00 on Sunday, July 24.
b) Guidline of High-Speed Internet Connection
・The Internet service provided by the hall works best at a baud rate of 200 Mbps and notalways gurantee this rate. Communications speed may be reduced according toconnection status, and there is a possibility of connection failure.
・NTT Communications Service is the only Internet service provider used by the exhibition.
・The service provided is the NTT Communications FLET'S Family type which uses anoptical cable network(OCN). The OCN FLET'S Family type service operates in the samemanner as a dial-up connection by using a timing-type IP address allocation that differsfrom the user's IP address.
・Please connect by yourself from the mainline to your laptop.
・The interface for the booths is a 10 BASE-T or 100 BASE-T type. Please use a PC with
an Ethernet port and LAN card to be compatible.
・It is exhibitor’s responsibility to secure their data and preventing the invasion of computerviruses through the Internet. It is recommended to install the virus detection software toyour laptop.

14

Optional Booth Accessories
Exhibitors are able to apply rental booth accessories by submitting Form 5 to Murayama
Inc. Each price including the tax.

Please look atColor Sample
Please look at Color Sample

Type A：¥25,000Type B：¥12,500

15

16

17

Electric Items
Exhibitors are able to apply additional lightning equipment by submitting Form 3 to
Murayama Inc. Each price including the tax.

Fluorescent Light 40W

JPY
3,780100W
Spotlight

4,320 yen

4,320 yen

Spotlight with Arm 100w

Halogen Light 300w

5,400 yen

7,560 yen

CDM Light 75W

Electrical outlet

8,100 yen

5,400 yen

- LED Spotlight 15W: 5,400 yen- LED Spotlight with arm 15W: 5,400 yen
18

SECTION 3 APPLICATION FORMS and DEADLINE/PAYMENTApplication Forms and Deadline
Application Forms
Form 1

Notification Form for the Booth Exhibitor/ Booth type/ Booth

Compulsory

Constructor

Form 2

Notification Form for Use of Hazardous Materials, Open Fire

Applied Exhibitors

Form 3

Request Form for A Primary Electricity Construction andApplied Exhibitors

Additional Ligihtning Equipment

Form 4

Notification Form for Anchor Bolt Usage

Applied Exhibitors

Form 5

Request Form for Optional Booth Accessories

Applied Exhibitors

Form 6

Request Form for waste-disposal

Applied Exhibitors

Form 7

Request Form for the Installation of Internet Services

Applied Exhibitors

Submission Deadline
Monday, June 27 2016 (Tokyo time)

Payment
For those which are not specified about the payment in each section, please make apayment after receiving the quotation and billing invoice by Murayama Inc.
The cancellation or changes will not be accepted once the payment is completed.

19

SECTION 4 CONTACT INFORMATION

Contact Information
Event Organizer
ICP2016 Organizing Committee
ICP2016 Office<c/o The Japanese Psychological Association>
E-mail: icp-kyoryoku@psych.or.jp
Official Booth Constructor
MURAYAMA INC.
Contact Person: Takashi Itoh (Mr.) / Yuko Mori (Ms.)
E-mail: icp2016@murayama.co.jp20