WORLD ATHLETICSEXECUTIVE BOARDAPPOINTEDMEMBERS
2023 APPLICANT
PACK1

2

Contents
1.

INTRODUCTION  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  4

2.

EXECUTIVE BOARD  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 4

3.

EXECUTIVE BOARD APPOINTMENTS PANEL .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 5

4.

STEPS TO APPOINTMENT  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  6
4.1. STEP 1 – APPLICATION .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  6
4.2. STEP 2 - ASSESSMENT BY THE EB APPOINTMENTS PANEL .  .  .  .  .  7
4.3. STEP 3 – VETTING OF SHORTLISTED APPLICANTS  .  .  .  .  .  .  .  .  .  .  . 84.4. STEP 4 – RECOMMENDATION & DECISION .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  85.

APPLICABLE RULES  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 95.1.

WORLD ATHLETICS CONSTITUTION (BOOK A) .  .  .  .  .  .  .  .  .  .  .  .  .  .  95.2.

GOVERNANCE RULES (B3.1) .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  95.3.

VETTING RULES (B3.2) .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  . 9

5.4.

INTEGRITY CODE OF CONDUCT (BOOK D1.1) .  .  .  .  .  .  .  .  .  .  .  .  .  .  .10

6.

SUMMARY OF TIMELINE  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  10

7.

EXECUTIVE BOARD MEMBER – POSITION DESCRIPTION .  .  .  .  .  .  .  .  .  . 11

8.

APPLICATION FORM .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  .  123

1.

INTRODUCTION

This Applicant Pack sets out the steps and requirements for all persons wishing to be considered forappointment as an Appointed Board Member of the World Athletics Executive Board.

2.

EXECUTIVE BOARD

The role of the World Athletics Executive Board is to govern the business of World Athletics. It has
responsibility for all decisions relating to the business of World Athletics, including:• developing and reviewing the World Athletics Strategic Plan, for approval byCouncil• adopting and monitoring the annual plan and budget for World Athletics• appointing and monitoring the Chief Executive Officer• financial planning and controlling and monitoring income and expenditure• developing and monitoring internal controls• identifying and managing risks to World Athletics• defining and monitoring delegations of authority• approving major transactions• approving the annual financial and non-financial audits• making and amending policies and procedures for the operations of World Athletics• recommending to Council changes to the Constitution, rules or regulations.
The Executive Board will be made up of the following nine members:a. President (elected at the 2023 Congress meeting);
b. Four Vice-Presidents (elected at the 2023 Congress meeting) – one of these four VicePresidents will elected by the Council as the Senior Vice-President;(collectively referred to as the “Ex-Officio Executive Board Members”)
c. Three Appointed Executive Board Members (appointed by the above five Ex-Officio
Executive Board Members following the recommendation of the Executive Board
Appointments Panel – see further below)
d. World Athletics Chief Executive (non-voting).

4

The elected President and four Vice-Presidents are members of both the World Athletics Council andthe Executive Board.
Except for the Chief Executive Officer, all members of the Executive Board, including the Appointed
Executive Board Members, are full voting members.
All members of the Executive Board are non-executive and do not have any role in the management oroperations of World Athletics.
The Executive Board meets approximately six times a year, typically three times in person and threetimes by video conference, but the exact number of meetings depends on workflow. It is also expected
Executive Board members undertake work between meetings on a needs basis – for example, online
sessions have previously included deeper dives into the strategic plan as well as the commercial
strategy. In addition, Executive Board members may be appointed to sit on the three committees ofthe Executive Board (audit & finance, risk and remuneration).
Members of the Executive Board will receive annual remuneration, as set out in the Position
Description.
The term of office for the Ex-Officio Executive Board Members is the same as their term on Council(namely from the first Council meeting following the 2023 elections and ending at the first Council
meeting held after the 2027 Election Congress). The term for the Appointed Executive Board
Members is four years commencing on their appointment and ending on the same date as theEx-Officio Executive Board Members.
A Position Description for an Appointed Executive Board Member is set out in Section 7.
Further information about World Athletics can be obtained by reviewing the World Athletics website(https://worldathletics.org/) or contacting Jon Ridgeon, Chief Executive Officer at jon.ridgeon@
worldathletics.org and copying EB-candidates@worldathletics.org.
3.

EXECUTIVE BOARD APPOINTMENTS PANEL

The role of the Executive Board Appointments Panel (EB Appointments Panel) is to advertise, assess,and make recommendations of the proposed three Appointed Executive Board Members to the five
Ex-Officio Executive Board Members.
The three Appointed Executive Board Members will be appointed based on merit and will be chosen
to complement the skills, expertise, gender and other attributes of the five Ex-Officio Executive Board
Members and ensure that the Executive Board has the necessary skillsets and experience to deliver
the responsibilities it is tasked with. The specific criteria are referred to in paragraph 4.2.
The EB Appointments Panel operates separately and independently from World Athletics. Further
information about the Panel is available on the website here.
The EB Appointments Panel is made up of the following members:

5a. World Athletics President, Lord Sebastian Coe;b. World Athletics Council Member, Nawal El Moutawakel; and,c. Independent Member, Gordon Orlikow (Convenor).
The EB Appointments Panel members will remain on the Panel until the appointments are completed,
unless (in the case of the President and Council Member they are not re-elected at the 2023
Congress, in which case replacements will be appointed).

4.

STEPS TO APPOINTMENT

There are four steps in the process to be appointed as an Appointed Executive Board Member:• Step 1 - Application• Step 2 - Assessment by the EB Appointments Panel• Step 3 - Vetting of Shortlisted Applicants• Step 4 - Recommendation & Decision

4.1. STEP 1 – APPLICATION
Persons seeking to apply to be an Appointed Executive Board Member must complete the following
and submit it to the Convenor of the EB Appointments Panel, by no later than 15 August 2023
23.59 CET, by email to EB-candidates@worldathletics.org.
a. the completed Application Form. The form is available for download on the World Athletics
website here and attached to Circular M/31/23 (under separate cover);b. a letter detailing the Applicant’s suitability for one of the Appointed Executive Board Memberpositions (against the criteria listed in section 4.2 of this Pack below), outlining their skills andexperience, how they will contribute to the Executive Board and the reasons for applying;
and,c. a CV/resume and names and contact details of three referees.
Applicants must be 18 years or older and fluent in written and spoken English. The ability to speak inFrench or Spanish is desirable but not essential.
The EB Appointments Panel will first consider Applicants whose applications have been endorsed by aWorld Athletics Member Federation or Area Association. This will usually be the Member Federation in
the country of the Applicant’s residence.
A Member Federation or Area Association can endorse more than one Applicant.

6

A Member Federation’s or Area Association’s board, executive committee or equivalent body (as statedin their Constitution), must pass a resolution approving the applicant/s endorsement. This resolution
should be recorded in writing and state the most senior officer authorised to sign the Application(e.g., President, the Secretary General or the Chief Executive of the Candidate’s Member Federationor Area Association). If the Applicant is a Member Federation or Area Association’s President, theSecretary General or the Chief Executive, the form must be signed by the next most senior officer ofthe Member Federation or Area Association, as applicable.
If the Applicant obtains an endorsement, the Application Form must be signed by the Applicant andthe most senior officer as stated above1.
A person who is a candidate for election to the Council at the World Athletics Congress may also
apply to be an Appointed Board Member. However, candidates for the position of Vice-President
should note that, if elected, their application will be automatically withdrawn as Vice-Presidents areEx-Officio Executive Board Members.
Any other person who is Eligible may be appointed as an Appointed EB Member including, Member
Federation officials as well as persons who are not formally associated with the sport of Athletics.
The Area Presidents and Athlete Commission members on the World Athletics Council and members of
any World Athletics independent body2 may not apply to be an Appointed Executive Board Member.
World Athletics Staff (which also includes the Athletics Integrity Unit) cannot apply.

4.2. STEP 2 - ASSESSMENT BY THE EB APPOINTMENTS PANELThe EB Appointments Panel will assess all the applications. It may hold interviews and undertake suchother enquires, such as contacting referees, as it sees fit.
In deciding on the recommended applicants to be the three Appointed Executive Board Members, theEB Appointments Panel is required to:a. identify the skills, expertise and experience which may be necessary on the Executive Board,
taking into account those of the Elected Executive Board Members:
b. recommend applicants based on merit and in so doing must:i. consider the preference for both genders to be members of the Executive Board (notingthat at a least one Vice-President will be female)ii. take into account the following factors about the applicant and the Executive Board as awhole:• significant prior experience as a director, trustee, or other governance role
1 It should be noted that, if successful, the Applicant is not a representative of the Member Federation or Area Association that endorsed him or her. No Member Federation or Area
Association shall offer, and the applicant must not accept, any rights from or obligations to the Member Federation or Area Association in return for the endorsement of their Application.
There is no obligation of an Executive Board Member to report back to the Member Federation or Area Association which endorsed them, on deliberations or decisions of the Executive
Board. A breach of this is a breach of the Integrity Code of Conduct.
2 The World Athletics Independent Bodies are the Vetting Panel, Screening Panel, Nominations Panel, Election Oversight Panel, Athletics Integrity Unit Board, AIU Board Appointments
Panel, and the Disciplinary Tribunal.

7• knowledge of, and experience in, Athletics• occupational skills, abilities, and experience• knowledge of, and experience in, community, sports or not for profit organisations
generally• the need to minimise conflicts of interests• the ability to contribute independent and diverse views• the need for a wide range of skills, experiences, backgrounds and geographical spread.
c. first consider Applicants endorsed by a Member Federation or an Area Association; and,d. ensure there is not more than one Executive Board Member from any one Member Federation
country.
The EB Appointment Panel will decide on a short list of Applicants and request they complete vetting
before any further steps are taken.

4.3. STEP 3 – VETTING OF SHORTLISTED APPLICANTS
All shortlisted Applicants will be subject to an Integrity Check by the Vetting Panel in accordancewith the Vetting Rules. No shortlisted Applicant may be recommended for appointment until they are
declared Eligible by the Vetting Panel.
The Vetting Panel is a separate and independent body of World Athletics.
The process involves completing a form and the Vetting Panel carrying out an Integrity Check.
The Integrity Check requires the Vetting Panel to be satisfied that the Applicant is able to meet thehigh standards of conduct and integrity required and is of good character and reputation (i.e. beingdeclared Eligible).
Applicants who have been previously declared Eligible by the Vetting Panel still need to go throughthe process, although depending on when they were last declared Eligible may benefit from fasterprocessing times.
Applicants will be sent a letter confirming whether they are Eligible or not.

4.4. STEP 4 – RECOMMENDATION & DECISION
Following Vetting of the shortlisted Applicants, the EB Appointments Panel will make its
recommendations for the three Appointed Executive Board Members to the five Ex-Officio ExecutiveBoard Members.

8This is expected to occur at a meeting of the Ex-Officio Executive Board Members in late September
or early October 2023.
If any of the recommendations are not accepted, the EB Appointments Panel will review theapplications received and possibly seek new applications. It will undertake the same process as statedin Steps 2 and 3 above and make further recommendations to the five Ex-Officio Executive BoardMembers.
Once the Ex-Officio Executive Board Members have approved the recommendation, all Applicants will
be notified of the outcome.
All members of the Executive Board will be inducted and required to sign an Appointment Letter.

5.

APPLICABLE RULES

There are a number of World Athletics Rules and Regulations which specifically apply to Applicants
and will apply to the successful appointed Board Members. All Applicants should review these prior tosubmitting their Application. They are summarised below and each document can be found in the Bookof Rules available here.

5.1. World Athletics Constitution (A1)This is the founding document of World Athletics under the law of Monaco.
Part VII covers the Executive Board including its role, composition, term of office; vacancies,suspension and removal of an Executive Board Member; duties and powers; meetings and procedure,and the EB Appointments Panel.

5.2. Governance Rules (B3.1)
These Rules set out the procedures for the Council and Executive Board, and other bodies within theWorld Athletics governance structure.
Rule 4 sets out process for the appointment of the Appointed Board Members; the scope of work ofthe Executive Board; meeting procedures; interface between the EB and World Athletics Staff; and EB
Committees.

5.3. Vetting Rules (B3.2)
These Rules set out the role, composition and responsibilities of the Vetting Panel and the criteria andprocess for Vetting including for the Integrity Check.

95.4. Integrity Code of Conduct (D1.1)
The Code sets out the high standards of conduct expected of all World Athletics Officials or persons
seeking to be World Athletics Officials.

6.

SUMMARY OF TIMELINEDATEACTIVITYCONTACT DETAILS

5 July 2023

Advertisement for Appointed Board
Members publishedGordon Orlikow, Convenor:
EB-candidates@worldathletics.org

All MF/Areas informed by Circular

Jon Ridgeon, World Athletics CEOJon.ridgeon@worldathletics.org

Applicant Pack available on the World
Athletics website
Any questions about World Athletics
can be asked of the CEO
Any questions about the application
process can be asked of the Convenor
5 July - 15 August 2023

Applicants who wish to do so, to obtain The Member Federations and Area
Associations are listed with contact
support from a Member Federation ordetails on the World Athletics website
Area Associationwww.worldathletics.org.
All Applicants to prepare theirApplications

15 August 2023 (23.59 CET)

Closing date for Applications

15 August to late September 2023

EBAP reviews applications, undertakesinterviews and other enquiries anddecides shortlist

By late Sept

World Athletics Vetting Panel
undertakes vetting and sends outcomeof vetting to eligible applicantsLate September

Ex-Officio Executive Board
Members decide whether to accept
recommendations of EBAP

Early October

All Applicants informed of outcomeof process & list of Executive Board
members published10

EB-candidates@worldathletics.org

Compliance@worldathletics.org

7.

EXECUTIVE BOARD MEMBER – POSITION DESCRIPTIONPRIMARY RESPONSIBILITIESThe Executive Board:• Meets at least six times a year and is responsible for the governance of the business of World
Athletics, including determination of the strategies, policies and decisions to be adopted inoverseeing World Athletics’ business operations.
• Appoints the Chief Executive Officer (CEO) and oversees their implementation of the approved strategies, policies and decisions in the day-to-day management of World Athletics,monitoring progress against these with regular reports by the CEO to the Board.
• Works with the CEO to:• develop the World Athletics Strategic Plan for approval by Council, and oversees its
implementation and progress• develop and approve the annual plan, budget and a financial forecast, to achieve thetargets specified in the World Athletics Strategic Plan, receiving regular reports fromthe CEO on actual income and expenditure against the approved budget.
• Deals with various financial matters, including opening and operating bank accounts, recommendations to Council of the fee to be charged to Member Federations, and selection ofWorld Athletics external auditors (financial and non-financial).
• Oversees the identification and management of risks to World Athletics.
• Approves all major transactions, being those amounting to 500,000 Euros or greater or areunprecedented, complex or high-profile.
• Establishes committees to assist in carrying on its work – currently there are three committees (audit & finance, risk and remuneration).
• Considers and recommends rules for approval by Council.

RELATIONSHIPS AND INTERFACES• President• Executive Board Committees• Council• CEO• Senior World Athletics Management.

11

FEES AND EXPENSES
An Executive Board Member’s fee will be USD 22,500 per annum.
For the President and Vice-Presidents serving as Executive Board Members, this annual fee is inaddition to payments received in those capacities.
Executive Board Members who chair an Executive Board Committee will receive an additional fee ofUSD 2,500 per annum.

8.

APPLICATION FORM

Persons seeking to apply to be an Appointed Executive Board Member must complete theApplication Form (provided under separate cover) and submit it to the EB Appointments Panel
EB-candidates@worldathletics.org by no later than 15 August 2023 23.59 CET.
In addition to this form, Applicants must submit:• a letter detailing the Applicant’s suitability for one of the Appointed Executive Board MemberPositions, which clearly outlines their skills and experience, how they will make a contribution
to the Executive Board and reasons for applying; and• a CV/resume with the contact details of three referees.

12

13

www.worldathletics.org@WorldAthletics©World Athletics 2023.
All rights reserved.
14

6-8, Quai Antoine 1er, BP 359
MC 98007
Monaco Cedex