Presentations by Zoom

International Symposium“Global Collaboration on Data beyond Disciplines”
23 – 25 September 2020
Online Conference
Presentations:
Online Presentations:
General presenters are principally allocated 20 minutes including questions and discussion time.
Keynote speakers are principally allocated 30 minutes including questions and discussion time.
Several sessions prepare “lightning talk” presentations for few minutes, depending on the session content.
There is no poster presentation in this conference, therefore, those who wants to make poster presentation could
submit the poster content into the Extended Abstract.
All presentations will be made via the online Meeting Application (Zoom).
Detail of the link information on the Zoom meeting room for all sessions is available by reply mail when you
registered from the Pre-Registration Form
"Pre-conference registration form".
https://docs.google.com/forms/d/e/1FAIpQLSef94-LDLeNf6PX9GWuvb1H17KBWPEqHnyy6Aaje5UnJrhOIQ/viewform

Zoom meeting room:
Audio and Video control:
On entering the Zoom meeting room for each session, all delegates will be muted, and they should turn their
video mode to "OFF". While, delegates can change these settings, it is advised that they stay muted and keep their
video in the OFF mode throughout the time they are listening to the presentations to avoid causing disturbanceand save bandwidth. Presenters should turn on the audio and video modes only when it is their turn to present.
The buttons to turn on the audio and video mode will typically be at the bottom left corner of your screen; butmuting and unmuting can also be done by clicking on the dots at the top right corner of your image. Muting andunmuting can also be done via your audio headset if you are using one.
Asking questions and discussions:
During question time and discussions, delegates should only turn "ON" the "microphone" (unmute themselves),
when it is clear they have been given an opportunity to talk by the session chairs. This can happen in different
ways – for example, it could be a quick question to be raised in the middle of the presentation or it may follow thedirections of the session chairs. Delegates can raise their hand electronically. You can raise your hand by clicking
on the icon labelled "Participants" at the bottom of your screen and then click the button "Raise Hand." You canalso use the “Chat Room”, at the bottom of your screen, to send text messages to everyone or to an individual
participant. The chatroom will be monitored by the conveners of the session.
Sharing Screen:
Presenters will be expected to share their screens with the rest of the audience. Sharing your screen is astraightforward process. Simply select "Share Screen" at the bottom of your screen, which will display various
options for you to share. You will typically want to share your Desktop, as that is what you will be looking at. Onceyou have sone so, select your Power Point slides or any other application you may wish to share and click "Share"at the bottom right corner. You can end screen sharing by selecting the relevant button at the top of your screen.
If sharing external content with audio or video, such as YouTube clips, make sure you check the box "Share
Computer Sound" at the bottom left corner of your screen.
Full Screen Mode:
Please note that you might not be able to see some of the options if you are in Full Screen mode. You can use theEscape key to leave the mode and use the double arrow sign, at the top right corner of your screen to enter fullscreen mode.
For those who are not familiar with screen sharing, we advise that they send their presentation files to the session
conveners prior to the conference. Otherwise, you may send your presentation movie file to the conveners
instead of an actual oral presentation.
Video recording:
All the sessions are planned to be recorded into the Zoom cloud. After the symposium has been completed,delegates can watch the session videos using the link information that will be provided by the Local Organizing
Committee (LOC). The video watching period is set to be terminated by the end of October 2020.
Please feel free to contact the LOC and/or the session conveners, if you have any questions or issues you would
like to raise.

Contact Address:
dsws.loc-2020 (at) nipr.ac.jp