3rd Floor, HSMI, HUDCO House, CGO Complex
Lodhi Road, New Delhi – 110 003, India
unhabitat.india@un.org – www.unhabitat.org

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Vacancy Announcement
TERMS OF REFERENCE
Date of Publication: 20 August 2024
ORGANIZATION:

United Nations Human Settlements Programme (UN-Habitat)

FUNCTIONAL TITLE:

Human Resources Associate

DUTY STATION:

New Delhi, India

DURATION:

12 months with the possibility of extension based on performance

The first contract will be issued until 31 December 2024
TYPE OF CONTRACT:UNOPS Local Individual Contractor’s Agreement (LICA-7)

Background:
Urban Projections suggest that in thirty years, two thirds of the world’s population will live in urban
areas. Urban growth rates have started to level out in much of the world, but continue to be very highin much of Africa and Asia, where 90 percent of the projected increase will occur, and where resources
are most constrained and development challenges most intense. A third of the urban population isestimated to live in slums and informal settlements, often without access to proper housing,
infrastructure or services.
There is a critical need for national governments and the development assistance community toprovide more support to local governments and bridge the divide between these local actors toeffectively implement global urban frameworks. The present moment, in which the SDGs are being
monitored and the Paris Agreement and New Urban Agenda have come into force, creates anunprecedented window of opportunity to integrate an urban perspective across the UN system at thecountry level.
Rapid urbanization in India will be one of the most dominant trends in the coming decades. As
population expands and incomes grow, this shift will likely lead to an increased demand for urban
amenities like housing, energy, transport, water, and waste disposal. It is estimated that more thanhalf of India’s urban infrastructure of 2030 is yet to be built.
UN-Habitat in India is implementing projects on integrated sustainable strategies into urban planningand management with the end view of achieving the goals of ongoing city-related government projects
hoping to achieve livable, workable and sustainable cities. The focus areas at the country-level
include urban ecology and comprehensive strategy for city level public spaces and green/bluenetworks.

Duties and Responsibilities:

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Under the overall supervision of the Country Programme Manager, the Human Resources Associate
will undertake the following activities:


Strategic Planning and Management of Human Resources
Stay abreast, interpret and guide the Country Office in complying with UN/UN-Habitat
Personnel rules, regulations, policies and procedures, and provide guidance to staff in
recruitments and all stages of human resources management.
Assist all relevant CO and project teams in defining their human resources needs inaccordance with the approved Annual Work Plans, brief managers and project personnel on
different types of contracting modalities, HR policies and benefits, and ensure that the staffing
requirements are efficiently implemented.
Assist in the preparation and monitoring of the Country Office staff development and retention
plan, learning Plan and other relevant CO instruments.
Provide guidance to staff and personnel on all aspects of human resources including
recruitment, contracting, performance management, employee relations, and HR processes
and procedures.
Support hiring managers and manage the recruitment and selection process.
Organize on-boarding and induction of new staff.
Organize learning and briefing sessions for country office staff on different HR policies asrelevant.
Administer international and national staff in a timely manner and accurately.
Manage the Performance Appraisal and Development cycle (PAD) and ensure that follow-up
actions are conducted in this regard, including staff learning and development, performance
improvement processes, etc.
Maintain accurate and up to date personnel status files in a confidential and secure manner.
Follow up with all staff to ensure timely completion and update of mandatory courses / theirlearning plans and maintain appropriate records of this.
Record and maintain attendance, timesheets, and leave records.
Represent UN-Habitat in One UN Working Group on HR matters.
Hiring and Administration of Individual Consultants
Maintain an updated roster of national consultants in all the mandate areas of UN-Habitat
Review the Terms of Reference submitted to ensure they are complete with essential elements
to allow for timely preparation and management of the contract.
Identify suitable candidates from UN-Habitat Consultant Rosters (CO and regional offices), UN
system and its various networks, or advertise widely.
Undertake due processes for hiring consultants in accordance with prescribed UN-Habitat
guidelines.
Prepare Individual Contract for each consultant, ensuring minimization of UN-Habitat’s liability
exposure.
Where travel is involved, ensure visa and security clearance are issued before any travel takes
place, ensuring that the mandatory courses are completed before travel, including field security
course, etc.
Closely monitor the consultant’s contract, alerting the concerned hiring unit of the contract
expiration date for any follow-up action needed in good timing.
Ensure receipt of necessary approval(s) and completeness of supporting documents received
before effecting any payment to consultant, including evaluation of consultant before making
final payment.
Undertake other tasks, as may be required by the UN-Habitat senior management officials.

Qualifications:Page 3/4

Education: The first university degree (Bachelor’s degree) in human resources or administration orrelated field would be an asset.
Work Experience: Minimum 06 years of work experience in human resource management andadministrative work and/ or logistics support is required. Previous experience in a donor organization,consulting company, or NGO is desirable. Excellent working knowledge of MS Office-Word, Excel,internet, e-mail applications etc. Experience with the UN System is highly desirable.
Professionalism: Demonstrated ability to apply good judgment in the context of assignments given.
Shows pride in work and in achievements; demonstrates professional competence and mastery ofsubject matter; is conscientious and efficient in meeting commitments, observing deadlines andachieving results; is motivated by professional rather than personal concerns; shows persistencewhen faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda
before personal agenda; supports and acts in accordance with final group decision, even when suchdecisions may not entirely reflect own position; shares credit for team accomplishments and accepts
joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify and exhibits interest in
having two-way communication; tailors’ language, tone, style and format to match audience;
demonstrates openness in sharing information and keeping people informed.
Language: Fluency in English and Hindi is required for this position. Knowledge of another local
language or UN official language would be an advantage.

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How to Apply:
Interested and qualified candidates are requested to please indicate their immediate availability toundertake the assignment as per terms of reference above.
The application must be accompanied with:
 Completed UN Personal History Form (P11) Please download the form from UN-Habitat ROAP
website https://fukuoka.unhabitat.org/wp-content/uploads/2021/12/Personal_History_P111.doc
 Recent Curriculum Vitae (CV) Candidate Profile Summary (Format provided at the last page)
Please indicate the Post Title: “IND Human Resources Associate” in your email subject and send it
to: unhabitat.india@un.org
Please note that applications received after the closing date stated above will not be givenconsideration. Only short-listed candidates whose applications respond to the above criteria will becontacted for interview. In line with UN-Habitat policy on gender equity, applications from female
candidates are particularly encouraged.
Deadline for application: Tuesday, 3 September 2024 before 05.30 pm (IST)Due to a large number of applications expected, only short-listed candidates will be contacted. The United Nations shallplace no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its
principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).