CFP Communication Program
Requirements for CFP system certification

Established on June 28, 2012
Document ID: C-12-01

Japan Environmental Management Association for
IndustryC-12-01

Contents
0.1 Introduction
0.2 Scope
0.3 Normative reference and guidelines
0.4 Terms and definitions[Requirements for CFP system certification]
1. General requirements
2. Responsibility and management
2.1 Top management
2.2 CFP manager
3. Planning of CFP
3.1 CFP annual plan
3.2 CFP quantification plan
4. Collection and quantification of life cycle data
4.1 General
4.2 Request for data collection
4.3 Data collection and provision
4.4 CFP quantification
4.5 Preparation for CFP declaration and CFP mark5. CFP internal verification
6. Registration and release of CFP declaration, and license agreement of CFP mark7. Modification of released CFP declaration
8. Education and training for CFP
9. Internal CFP system audit
10. Corrective action
11. Control of documents and records
11.1 Control of documents
11.2 Control of records
12. Management review

1C-12-01

Foreword
This document prescribes one of the CFP verification methods, “Requirements for CFP
System Certification,” adopted by the Communication Program for Carbon Footprint of
Products (hereinafter called “the CFP Program”).
Requirements in this document will be reviewed through CFP experiences.

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C-12-01

Requirements for CFP system certification
0.1 Introduction
By establishing and operating a CFP system in accordance with the requirements in thisdocument, comparing to product-by-product verification method, organization can expect togain the following benefits from usage of this CFP system certification method.
- Enabling shorter time for conducting CFP quantification, verification and release- Enabling to conduct a set of procedures up to registration of CFP declaration, regardlessof its timing of application- Enabling to display a CFP on many products with less cost
- Establishing a system of CFP quantification within an organization, enabling a variety ofuse internallyMoreover, this set of requirements is considered and designed for enabling to establish an
management system to be integrated with other management system such as EMS(environmental management system) and QMS (quality management system). Therefore, inthe case that an organization has already been established other management system, andthat the organization plans to establish a CFP system conforming to this set of requirements,
it is considered that the CFP system can be established based on the already establishedmanagement system.
The structure of the requirements is shown in Figure 1. The requirements for the CFP
system are broadly classified into four groups: “Plan” for CFP implementation,“Quantification” for collection and quantification of life cycle data, “Release” for disclosureand revision through verification, and “System basis” for the whole basis of CFP system.

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C-12-01

Chart 1: Configuration of requirements

0.2 ScopeThis set of requirements is applicable to any organizations, regardless of its type, style,scale, and product (good/service) that participate in the CFP Program, where CFP-PCR
exists.
This set of requirements does not prescribe legislative standards or criteria based on laws
and regulations.

0.3 Normative reference and guidelines
The following referenced documents are indispensable for the application of this document.
a) Program instructionsb) Rules on registration and release of CFP declarationc) CFP-PCR of a product covered

0.4 Terms and definitions
For the purposes of this document, the following terms and definitions apply. The terms in
the angle brackets “< >” mean referenced materials.
[Terms related LCA (life cycle assessment)]- LCA (life cycle assessment)
The method to quantify environmental burdens through an entire life cycle of a product,from raw material acquisition stage to disposal and recycling stage.
- CFP-PCR (Carbon Footprint of Products - Product Category Rule)
Common criteria on CFP quantification applied in each product category.
- Life cycle
System boundary of a product, covered by CFP quantification. Life cycle is constituted by
the following stages.
> Raw material acquisition stage> Production stage> Distribution stage> Use and maintenance stage> Disposal and recycling stage4

C-12-01- Cut-offIt does not conduct quantification for the item lower than a certain level of emissions forquantification by using LCA, based on the assumption that the item has no significant
influences on the quantification result of the total CO2 emissions of a product.
- Allocation
Method for estimating the usage amount of a target utility or the CO2 emissions of a target
product, from the total amount of such target item, in a process which outputs multiple
types of products or in a site in which has different departments- Primary data
Data collected by a business that quantify CFP on its own responsibility.
- Secondary data
Data only collected by referring to common data and literature data, and by excerptingfrom case studies of LCA, to be used when it is difficult to collect primary data
- Emission factor data
“Basic secondary data” and “available secondary data” released on the CFP website by
the secretariat of the CFP Program- Product
Any goods or services.
[Terms related to the CFP Program]- The CFP Communication Program
A system to display CO2 equivalent emissions on applicable product in an easy andunderstandable way, by converting from GHG (greenhouse gas) emissions emitted from anentire life cycle of a product, from raw material acquisition stage to disposal and recycling
stage, using GWP (global warming potential) of each GHG.
- CFP quantification
Collecting data in accordance with CFP-PCR, multiplying activity data collected byemission factor, then totaling the results- CFP verification5

C-12-01

Confirmation whether or not a CFP quantified conforms to CFP-PCR, independently from
CFP quantification, and confirmation of data basis used for the quantification. Confirmationof conformity to the requirements of CFP-PCR and the conformity to the rules related to the
CFP Program, which are related to display of CFP.
- CFP declaration
CFP mark, CFP value in the CFP mark, additional information, and registration information
released on the CFP website, disclosed based on quantification results.
- CFP system
A system established based on a set of requirements in this document.
- Modification
To modify a released CFP declaration in order to have the CFP declaration maintain in an
appropriate status.
[Terms related to management system]- CFP manual
Document which prescribes outline or procedures of a CFP system established based on
the requirements related to a CFP system.
- Top management <ISO9000>
Person or group of people who directs and controls an organization at the highest level- CFP policy
Intention and orientation related to CFP by an organization, officially expressed by top
management.
- CFP internal verification
Action to prove that a quantified CFP in an established CFP system conforms to theapplicable CFP-PCR and the requirements relating to display, by a person who hasnecessary competence with responsibility within an organization.
- Competence <ISO9000>
Demonstrated ability to apply knowledge and skills

6C-12-01- Internal CFP system audit
Systematic, independent, and documented procedures for collecting evidences for audit
and for evaluating them objectively, to judge whether an established CFP system meetsthe audit requirements prescribed by an organization.
Reference: In many cases (especially in the case of a small-or middle-sized organization),
its independency can be proved, not by having responsibility on any activity covered by
the audit.)- Corrective action <ISO9000>
Action to eliminate the cause of a detected nonconformity or other undesirable situation- Nonconformity <ISO14001>
Non-fulfilment of a requirement7C-12-01

1. General requirements
Organization shall establish, document, implement, and maintain of its CFP system inaccordance with the requirements prescribed in this document. The CFP system shall beestablished to conform to applicable CFP-PCR requirements and to ensure implementationof CFP-PCR.
The organization shall define the scope of its CFP system (product group and organization
to be covered) according to the applicable product and CFP-PCR.
CFP system may be established alone or within other ISO management system.

2. Responsibility and management
Organization shall document roles, responsibilities, authorities and implementation system
for CFP quantification and declaration, including 2.1 and 2.2.
2.1 Top managementa)

Top management shall ensure resources for implementing the CFP system,
including human resources, expert skills, technologies, and funds.

b)

Top management shall set the CFP policy, including commitments on the objectiveof the CFP system, human resources, and reliabilities, and shall ensure to
implement it.

c)

Top management shall appoint a CFP manager, and shall direct roles,
responsibilities and authorities, as listed in No.2.2.

2.2 CFP managera)

CFP manager shall establish, implement, and maintain its CFP system inaccordance with the requirements in this document.

b)

CFP manager shall report the conditions of the CFP system to top management.

c)

CFP manager shall enhance CFP understanding of all employees involved within
the system boundary, regardless of within or outside the organization. CFP manager
should also make efforts to increase the data supplier and consumer’s
comprehensions of CFP.

3. Planning of CFP
3.1 CFP annual plan
Organization shall develop a CFP annual plan, which includes the following items, to makeclear a setting of release timing of CFP declaration and allocating of relevant personnel. The
organization should revise the CFP annual plan as needed.
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C-12-01a)Team for implementation (including CFP quantifier, data suppliers of each stage(person within the organization, and person in charge of supply), and internal verifier,
etc.)

b)

Schedule

3.2 CFP quantification plan
For implementing CFP quantification of each product, organization shall develop a CFP
quantification plan, which includes the following items, to make clear the items to be covered
for the CFP quantification. The organization should revise the CFP quantification plan asneeded.
a)

Product coveredb)applicable CFP-PCR

4. Collection and quantification of life cycle data
4.1 General
Organization shall make clear the data to be collected in each life cycle stage, and shallestablish, document, and implement the processes for collection and quantification ofreliable data pursuant to applicable CFP-PCR.
To ensure implementing the CFP quantification, organization shall prepare the followings,
including clarification of them.
a)Components and materials of the covered product (raw materials, parts, etc.)b)

Life cycle flow chart which makes clear the life cycle stages of the covered productand the process to be collected datac)Concrete requirements and rules on each life cycle stage needed for CFP
quantificationd)Application for using available secondary data

Organization should establish processes to enable the necessary data to be collected
continuously for each stage.

4.2 Request for data collection
CFP quantifier shall ensure the followings when requesting for data collection.
a)When requesting for data collection about relative departments within an
organization and/or data suppliers outside the organization, CFP quantifier shallsend a document on data collection range, accuracy, and other necessary
requirements. CFP quantifier shall respond to ensure its data collection, for example,
by giving guidance if necessary.
9C-12-01b)

CFP quantifier shall confirm that the request contents are valid before sending it to adata supplier.

If process for continuous data collection is established, this section may be omitted.

4.3 Data collection and provision
Data supplier shall conduct the followings when providing the required data to a CFP
quantifier.
a)Data supplier shall collect the necessary data for responding to the request, andshall provide the data as a document (in paper or electronic form), without delay.

b)Data supplier shall inquiry unknown part immediately to the CFP quantifier and shallmake clear the contents for work.

c)

When providing data to the CFP quantifier, data supplier shall check again thevalidity of the data, receive an approval by an appropriate person in charge, andwrite his/her name down clearly on the document.

d)Data supplier shall be able to explain accuracy and validity of the data (including
validity of calculator).

When requesting data to data supplier outside the organization, CFP quantifier shallconsider for taking necessary period for reply and for providing necessary information, inorder to ensure for the data supplier to conduct the items listed above.

4.4 CFP quantification
CFP quantifier shall confirm validity of the collected data and shall quantify CFP.
In addition, CFP quantifier shall ensure the followings for CFP quantification.
a)

CFP quantifier shall develop necessary documents for internal verification.

b)

CFP quantifier shall organize and manage evidence materials for data related to
CFP quantification.

4.5 Preparation for CFP declaration and CFP markOrganization shall prepare documents for CFP application based on CFP quantification
results by following the “Rules on registration and release of CFP declaration.”

5. CFP internal verification
When applying for registration and release of CFP declaration and making CFP license
agreement, organization shall conduct CFP internal verification by CFP internal verifier tomake clear that the contents of CFP application documents fulfill the following requirementsof a), b), and c).
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C-12-01a)

It conforms to applicable CFP-PCR of appropriate version.

b)

It conforms to rules of the CFP Program, i.e., “Basic instructions” and “Application toregister and release CFP declaration” of appropriate versions.

c)Data collection and quantification are conducted pursuant to the established processes
based on “4. Collection and quantification of life cycle data” in this document.

Organization shall ensure the following items when conducting the internal verification.
d)Internal verifier shall participate in the training for CFP verification.

e)Internal verifier shall have knowledge of LCA and CFP, and shall have competence
to conduct data collection and CFP quantification.

f)Internal verifier shall understand the "Rules on CFP verification," one of the rules on
CFP Program.

g)Internal verifier shall be independent from data supplier and CFP quantifier ofapplicable product.

h)Internal verifier shall record the results of verification as a report on the verified
results. Evidence of product and collected data shall be available to be traced byusing the records.

i)

The result of the internal verification shall be reported to the CFP manager.

j)

The organization shall have responsibility for the result of the verification, whenoutsourcing internal verification.

6. Registration and release of CFP declaration, and license agreement of CFP markWhen releasing a CFP declaration inside/outside the organization, the organization shall bepermitted to register/release the CFP declaration and shall make license agreement of CFP
mark, from the secretariat of the CFP Program. When applying for registration/release of
CFP declaration and for license agreement of CFP mark, the organization shall make clear
procedures for application, roles, responsibilities, and authorities.

7. Modification of released CFP declaration
Organization shall set criteria for modifying the registered/released information of CFP
declaration, monitor the necessity of such revision, modify the information if needed, andreport the revised contents and the reason of modification to the secretariat of the CFP
Program. Followings show general cases when the CFP information requires revision.
a)When changing data which was released based on pre-marketing assumption valueof new product (designed value, planned value), to the data based on actual
measurement value.
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C-12-01b)

When changing data to more accuracy data such as by converting secondary data
to primary datac)

When an error or lack is found in the released CFP declaration

8. Education and training for CFP
Personnel who directly engage in a CFP system (CFP quantifier and internal verifier) andinternal CFP system auditor shall have competence to conduct each work. To ensurecompetence of those personnel, organization shall provide appropriate educations andtrainings on CFP and LCA, or shall approve of personnel internally based on his/herexperience.
Organization should provide necessary educations also for data suppliers about the general
CFP understanding and the collection method of LCA data.
Internal verifier should pass the LCA Expert Certificate Examination or should haveconsiderable knowledge related to applicable product and production process necessary for
LCA and CFP quantification. Or, internal verifier should meet "Requirements for competenceof licensed reviewer,” set of the requirements of the CFP Program.

9. Internal CFP system audit
Aiming at maintaining at this CFP system, organization shall conduct internal CFP system
audit by internal CFP system auditor in a given period, to make clear that the following
requirements of a), b), and c) are fulfilled.
a)

CFP system of the organization shall conform to the requirements in this document.

b)

It conforms to CFP manual prescribed by the organization.

c)

The CFP system has been conducted and maintained in a planned manner.

Organization shall meet the following requirements when planning and implementing
internal CFP system audit.
d)Internal CFP system auditor shall have knowledge about CFP and competence
available to conduct internal CFP system audit.

e)

In selecting internal CFP system auditor and in implementing audit, audit process
shall be ensured objectivity and fairness.

f)

Internal CFP system auditor shall not audit his/her own work.

g)Internal CFP system auditor shall record the audit results.

h)Audit results shall be reported to CFP manager and top management.

i)

Even outsourcing work of internal CFP system audit, organization shall have
responsibility for the audit result.
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10. Corrective action
When it finds any nonconformity in the process of CFP internal verification, CFP internal
audit, or CFP system audit by CFP system certification body; or after registering/releasing
CFP declaration and making agreement on CFP license, the organization shall identify thecause of the nonconformity, revise the nonconformity part, and then shall take measures toremove the cause.
Organization shall review the effectiveness of the corrective action taken, and shall record
the results of the corrective action.

11. Control of documents and records
11.1 Control of documents
Organization shall create, maintain, and control the necessary document for the CFP
system. Organization shall ensure that the documents are kept the latest status.
When creating and maintaining documents, organization shall refer to appropriate version ofnecessary documents listed below.
a)Basic instructionsb)

Rules on registration and release of CFP declarationc)Requirements for CFP system certification (requirements in this document)d)Other program related documentse)Basic secondary data and available secondary dataf)Application documents for registration and release CFP declarationg)Applicable CFP-PCR

11.2 Control of records
Organization shall create necessary records including the following items as evidences of its
conformity to requirements and its accuracy of CFP value, and shall store the records in acondition to easily search them in an appropriate period.
a)Materials of CFP planningb)Materials for preparing CFP quantificationc)Application documents for registration and release of CFP declarationd)Materials of results on CFP data collection for each stagee)

Materials of evidence of data collectionf)Materials of results on internal verificationg)Materials of results on internal CFP system audith)Records of education and trainingi)

Record of the corrective action13

C-12-01j)Materials of managing calculatork)Records of management review

12. Management review
Top management shall review a CFP system in a given period, to ensure that the CFP
system has been appropriate, valid, and effectively functioning.
Inputs to the management review should include the followings.
a)Status of CFP quantification and of registration and release of CFP declarationb)

Annual planc)Result of auditd)Status of communication with stakeholder (e.g., feedbacks)e)Status of the corrective actionf)Follow-up of the results of the last management reviewg)Change in CFP value (CO2 emissions)h)Change in the circumstancei)

Proposal to the improvement

Outputs from the management review shall include decisions on the CFP policy and on thenecessity of changing in the CFP system.

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Annex A (informative): User’s guidelines
The additional information provided in Annex A is informative information, and aims toprevent misinterpretation of the requirements described in this document. The information
conforms and corresponds to the number of each Chapter, but it does not intend to add,
delete, and change any of the requirements.

A.1. General requirements
Organization is required to document the established CFP system in an understandable way
to anyone. In the document, it should be stated clearly how the organization fulfills therequirements. The document may include not only documents, but also a flow chart, tables,
and chart, and it may not be complied into one document. The degree of documentation candiffer according to types of organization activity, complexities of processes, and competenceof personnel, and so forth, thereby the businesses may appropriately judge the degree bythemselves.
When defining a scope of a CFP system, the organization should consider its target productprescribed in applicable CFP-PCR, and an organization including the business entity.
When the organization operates other management system such as ISO9001 andISO14001, the organization may establish and operate an integrated system by adding theprocesses required by this rule to the management system, by referring to Annex B.

A.2. Responsibility and management
To achieve successful operations of the system, it is important to establish an
implementation team, and to make clear the individual roles, responsibilities, and authoritiesof the team member. The implementation team should include top management, CFP
manager, CFP quantifier, data suppliers, internal verifier, and internal CFP system auditor,
etc.
Especially, the commitment made by the top management to the CFP system is important.
To represent the commitment, the organization should create CFP policy, disclose it within
and outside the organization, and conduct it. Top management should be the top
management layer within the scope of this system.
In addition, as a part of this commitment, it is preferable that top management appoint a
specified CFP manager who has prescribed responsibility and authority for conducting CFP.
In the case of a large-scale or complicated organization, there is a case that multiple CFPmangers are appointed.

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It is preferable that CFP manager manage this system as a whole and make effort to deepen
understanding of CFP inside/outside of its organization, while making CFP related
communication with top management (e.g. “12. Management review”) as needed.

A.3. Planning of CFP
A.3.1 CFP annual plan
To promote CFP system effectively and efficiently, it is important to develop an annual CFP
plan. The annual CFP plan may include implementation team, number of product quantified
and verified, and schedule plan. Description level of the plan can differ according to a scaleof the organization or number of CFP product, and so forth. For example, it may bedescribed at a level which the organization judges it effective and efficient for the following
cases: Whether the name of data supplier should be described in (a); or whether detailed
schedule plan should be needed in (b) (e.g., for the items of request for data collection, datacollection, compilation, and internal verification, etc.).

A.3.2 CFP quantification plan
To promote CFP system effectively and efficiently, an appropriate plan should be developed
before conducting CFP quantification. It is preferable that the plan include target productand target CFP-PCR.

A.4 Collection and quantification of life cycle data
A.4.1 General
Collection and quantification of life cycle data are the most important and central proceduresin this system. Therefore, it is important to develop and document procedures for collecting
and for quantifying the most appropriate life cycle data for organization.
Procedures for collecting and quantifying life cycle data ordinarily includes the following
procedures: a request for data collection, collection and provision of data, CFP
quantification, CFP declaration, and creation of a CFP mark.
To effectively promote to conduct procedures of collecting and quantifying life cycle data, itneeds to adequately consider detailed information (e.g. clarification of components of target
product, creation of life cycle flow chart, and application of available data) and to clarify the
implementation policy for ambiguity points before conducting these procedures, whichenable to reduce unneeded works as much as possible and to become available proper andeffective CFP quantification.

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It should establish a process to easily collect and use necessary data from production
management information or design information so as to collect data effectively andconstantly.

A.4.2 Request for data collection
To obtain necessary data, it is important to ensure to convey relative information to data
supplier as much as possible. For data collection period, range, sampling method, andactual method, it should give considerations to improve work efficiency of the data supplierby giving details of the measurement tools.

A.4.3 Data collection and provision
Data supplier should collect data based on a request of data collection without delay,
regardless of inside or outside of the organization, but it is important for data supplier toconfirm data quantifier for ambiguity part, not only by solely judging by himself. Unneeded
works can be avoided such as conducting of data collection twice, by providing appropriate
data after clarified the contents and the data quality inquired by the data supplier.
In addition, it is important to clarify where responsibility of the provided data lies, because
there is a case that verification is conducted based on the data collected and provided bydata supplier during CFP verification.
Especially when data supplier is the person outside of the organization, there is a case thatit cannot request directly to data supplier. In such case, data quantifier should responsibly
make effort to achieve the equivalent data collection to the case of the inside of theorganization, by making close communication with data supplier.

A.4.4 CFP quantification
This is a phase to quantify CFP value based on data collected, and to compile them into theprescribed CFP application form. First, it is preferable to check whether or not it is valid
value, for example, collected data is greatly different from estimated data, etc. The validity ofquantified CFP value should be judged by recalculating the quantification results or bycomparing it with quantification result of the similar product, etc.
In addition, it is necessary to collate and store evidence materials to prepare verification ofdata. There is a case that confidential matter is included in data, thereby it should haveappropriate management system to prevent external leakage due to inappropriate handlingof such data.

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A.4.5 Preparation for CFP declaration and CFP markSpecifications of CFP declaration including a CFP mark, additional information, andregistration shall be clarified in accordance with applicable CFP-PCR and the “Rules onregistration and release of CFP declaration.” As problems have been often found in
expressions related to CFP mark, additional information, and registration information
through product-by-product verifications, CFP declaration and CFP mark shall also be
confirmed in undergoing CFP system audit. At that time, cares should be paid for making it
easily understandable and for avoiding any misunderstanding for consumers.

A.5 CFP internal verification
CFP internal verification is important to check an appropriateness of a CFP value and a CFP
declaration. Therefore, internal verifier should have knowledge of LCA/CFP, applicableproduct, and applicable production process, and should be in a position which he/she
conducts verification fairly and objectively.
Independency of verifier can be shown by the fact that the verifier is not the person of data
supplier and CFP quantifier of the product which was verified by a verifier.
CFP internal verification can be outsourced to the outside entity due to resource problem
within the organization, but the responsibility of the verification results shall be lie with theorganization.
“Proper version” means the latest version excepting in special circumstances. However,when any contents quantified and released in the past are corrected in accordance with “7.
Revision of CFP declaration released” in this document, it needs to be re-verified based on
the CFP-PCR when the applicable quantification was conducted. In this case, it shall use
appropriate CFP-PCR, not of the latest version.

A.6 Registration and release of CFP declaration, and license agreement of CFP markThe flow of release of CFP declaration is conducted as follows: making application for theregistration and release of CFP declaration, then making application for CFP license
agreement to the secretariat of the CFP Program, in accordance with rules of the CFP
Program; after completed the procedures described above, releasing the approved CFP
declaration on the homepage and on the applicable product (the followings shall beseparately prescribed in operational section: details for materials submitted, the way of
applying to the secretariat of the CFP Program, and the details whether or not check is
conducted).
The procedures for the following items should be clarified including, application forregistration and release of CFP declaration; application for CFP license agreement; the18

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criteria for release (e.g. status available to make apply, etc.); and division of roles (person
who conducts application, person who conduct release, and person who finally decideapplication, etc.) are clarified.

A.7 Modification of released CFP declaration
As there is a case that the value in the released CFP declaration and the actual value isdifferent, judgment criteria and a system (including finding of such differences by
surveillance, judgment for necessity of correction, and procedures for making correction) tocorrect such CFP declaration may be established. Target to be corrected shall include thedisplay as a whole (e.g. additional information).

A.8 Education and training for CFP
Of personnel involved in a CFP system, CFP quantifier, internal verifier, internal CFP system
auditor are especially required to have competence to conduct each role of work. Criteria forcompetence may be set based on the experience on and the training taken in CFP/LCA,
internal CFP auditor qualification of management system (e.g. ISO14001), and relative work
experience. The current CFP Program does not request the certificates, as external
educational organization is not always well-developed.

A.9. Internal CFP system audit
For internal CFP system audit, it is important to regularly check the establishment progressof a system and its operational status by the organization fulfilling the requirements in thisdocument. Therefore, when auditing processes of CFP internal verification by internal
system audit, the results on internal verification which has already conducted may bechecked.
Competence of internal CFP system auditor is required not only for knowledge of CFP, butalso for management system. Competence related to management system can be ensured
by having qualification of internal auditor of ISO9001 and ISO14001.
Independency of internal CFP system auditor can be proved by the following: internal CFP
system auditor is the person other than the top management and the CFP manager; and
CFP quantifier does not conduct internal audit for the product whose CFP was quantified byhimself/herself.
There is a case that internal CFP system audit is outsourced because of a problem ofresources within the organization or raising up of its own internal CFP system audit, but the
responsibility of the CFP system audit shall be lie with the organization.

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A.10. Corrective action
Nonconformity can occur in CFP system, CFP value, and CFP declaration, etc.
For avoiding such error from repeating, it is effective to eliminate the cause of nonconformity
and to establish a system to prevent recurrence. However, it does not intend here toestablish a heavy system which take time and labor.
Efficient and effective method may be considered, for example, share among parties byadding measures to prevent recurrence of the nonconformity found or by writing it as notes
in an idea balloon along with a life cycle flow chart created in 4.1 b).

A.11. Control of documents and records
A.11.1 Control of documents
The minimum documents which shall be developed in this requirements are CFP manual(refer to “1. General requirements”) and written procedures for collecting and quantificationof life cycle data (refer to “4. Collection and quantification of life cycle data”). In thisdocument, CFP manual means the document describing outline and procedure for a CFP
system established by an organization based on the requirements, and written proceduresmeans the document which prescribes the further details of the part of work procedures(who, when, and how, etc.). The written procedure includes data collection sheet, calculation
sheet, emission factor list created within the organization, and the criteria for CFP
quantification, etc. When an organization judges necessary, it can prepare another written
procedure.
In creating document, it may refer to relative external document described in therequirements of “11.1, Control of documentation”. “d) Rules on operation” refers to the
document which prescribes several rules of the CFP Program, described in the CFP website.
“e) Basic secondary data” refers to the data approved by the review panel on emission factor,and “available secondary data” refers to the data to complement basic secondary data. The
business quantifying CFP can register emission factor data which is collected by itself, asavailable data.
These document needs to be appropriately managed to prevent from misusing
inappropriate version document.
“Appropriate version” here means the latest version excepting in special circumstances.
However, the past document is required to be maintained, provided that the product which
was released based on the past document is still on the market.

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A.11.2 Control of records
It should prepare to show the records proving conformity to the requirements in thisdocument and the records related to CFP quantification (e.g. data and its basis) used for
CFP quantification. These records may be organized and stored so that they can be
represented immediately, because they are required in CFP internal verification and internal
CFP system audit.
The storage period may be decided by considering renewal period of the CFP system
certification.

A.12. Management review
Management review may include clarifications of the inputs of information for top
management, and the indicated points related to the CFP system (outputs) from top
management. Management review may use as a place of internal communication related tocommitment by top management.
Management review can be used for organization to collect information aiming at using CFP
strategically, and can be used as a place for changing information.

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C-12-01

Annex B (informative): Requirements for CFP system, and the correspondence
between JIS Q 14001, JIS Q 9001, and the EcoLeaf environmental declaration
Table B.1 shows technical correspondence of the requirements in this document between therequirements of JIS Q 14001, JIS Q 9001, and EcoLeaf environmental declaration. This
comparison aims to represent the relations of CFP system to other systems for reference andto show the availability of the combined usage for establishing a CFP system, fororganizations that have already been operating these systems and that wish to newly operate
a CFP system in the future. It does not mean that the combination of the requirements shownin this table shall be used for establishing a CFP system combining two systems.

Table B.1: Correspondence between requirements for CFP system certification, JIS Q 14001, and JISQ 9001
Correspondence betw een JISQ14001, JISQ9001, and EcoLeaf environm ental declaration

Requirem ents for CFP system
certification

JISQ14001
General requirements

JISQ9001
4.1 General requirements

EcoLeaf

1. General requirem ents

4.1

1-1 General requirements (estalishing ofpolicies, appointing of supervisor, andestablishing of EcoLeaf manual, by top
management)

2. Responsibiltiy andm anagem ent
2.1 Top m anagem ent
2.2 CFP m anager

4.2 Environmental policy
5.1 Management comittment
4.4.1 Resources, roles, responsibility 5.3 Quality policy
and autholity
5.5.1 Responsibility and autholity
5.5.2 Management representative
6.1 Provision of resources

3. Planning of CFP
3.1 Annual CFP plan
3.2 CFP quantification plan

4.3.3 Objectives, targets andprogrammes

7.1 Planning of product realization

2-1 Criteria for data collection andprocessing

4. Collection and quantificationof life cycle data
4.1 General

4.4.6 Operational control

7.1 Planning of product realization
7.5.1 Control of production and service
provision
7.5.2 Validation of processes for production
and service provision

4.2 Request for data collection

4.4.3 Communication
4.4.6 Operational control

5.5.3 Internal communication
7.4.2 Purchasing information

4.3 Data collection andprovision

4.5.1 Monitoring and measurement
4.4.6 Operational control

7.6 Control of monitoring and measuring
equipment

2-1 Criteria for data collection andprocessing
3-1 Integration system for productinformation/data
3-2 Integration system for manufacturing sitedata
3-3 Integration system for indformation/dataon logistics/use/disposal and recycling
5-1 Management of measurement

4.4 CFP quantification

4.3.1 Environmental aspects
4.4.6 Operational control

7.4.3 Verification of purchased product7.5.1 Control of production and service
provision

4.5 Preparation for CFP
declaration and CFP m ark

4.4.6 Operational control

7.5.1 Control of production and service
provision

5 CFP internal verification

4.5.1 Monitoring and measurement

8.2.4 Monitoring and measurement of
product

6-1 Verification system for productenvironmental information/data

6. Registration and release of
CFP declaration, and license
agreem ent of CFP m ark

4.4.3 Communication
4.4.6 Operational control

7.5.1 Control of production and sercice
provision

8-1 EcoLeaf labeling system

7. Modification of released CFP 4.4.7 Emergency preparedness anddeclaration
response
4.5.1 Monitoring and measurement

8.2.4 Monitoring and measurement of
product

7-1 Correction system for productenvironmental information/data

8. Education and training for
CFP

4.4.2 Competence, training andaw areness6.2 Human resources

1-1 General requirements (education andtraining)

9 CFP internal audit

4.5.5 Internal audit

8.2.2 Internal audit

10. Corrective action

4.5.3 Nonconformity, corrective
action and preventive action

8.3 Control of nonconforming product8.5.2 Corrective action

11 Control of docum ents andrecords
11.1 Control of docum ents
11.2 Control of records

4.4.5 Control of documents
4.5.4 Control of records

4.2.2 Quality manual
4.2.3 Control of documents
4.2.4 Control of records

12. Managem ent review

4.6 Management review

5.6 Management review

4-1 System for processing integrated data－
6-1 Verification system for productenvironmental information/data (corrective
action in internal verification)
7-2 Control of documents and records－

22C-12-01

Supplementary provisions
This document shall come to effect as from July 2, 2012.

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