Otology Japan contribution rules

Instructions for Authors
1. Submission is limited to members of the Society and this applies also tocoauthors. If coauthors are nonmembers, other rules are applied.

Pleaseaddress inquires to the Society.
2. Only papers in Japanese or English which have not been publishedelsewhere can be submitted. The manuscript should be submitted with a letter ofundertaking signed by the first or corresponding author(s) stating that this submission is
not double or concurrent and has the consent of all authors regarding the transfer ofcopyright. When submitting a manuscript that is likely to be multiply published, clearlystating

thisfactinthewritten

pledgeisnecessary(visit

https://jams.med.or.jp/guideline/jamje_2022.pdf). The pledge form should be a
photocopy of the form published in the journal or that available on the website. Theauthor(s) must also download the pre-submission checklist from the website and attach
the completed form with the manuscript. Both the pledge and the check sheet are required
files

for

submission

via

theScholarOne

Manuscripts(https://mc.manuscriptcentral.com/otoljp) electronic submission review system andshould be uploaded together with the manuscript.
3. Format of papers
1) Organize the paper in the following order: title page, abstract page, text,references, figures and tables.
2) Title page: The title page must contain the title, authors’ names,departments and institutions, and a running title of no more than 40characters. The name and the full address of the corresponding author
and the number of reprints required by each author must be included.
The birth date of the first author is also required for the paper to be eligible
for selection as the most excellent paper.
3) Abstract: The abstract must be an informative summary not exceeding
400 words. A maximum of five key words should be included on the samepage.
4) The manuscript should be double-spaced and typed with a font size of 12
points or larger on A4 or letter size papers. All margins should be at least20mm.

Finally the total number of words in the paper should be indicated.

5) Use 2010 JOS classification and conductive reconstruction in the main
text, and add IOOG categorization of tympanomastoid surgery inparentheses in the abstract (see the web site).
6) The length of the manuscript should be less than five printed pages
including figures and tables.

Papers exceeding five printed pages require

the consent of the editorial board.
than 3000 English words.

Five printed pages is equivalent to less

The width of figures and tables should be in

the range of 84 mm or 175 mm, and the length should be a maximum of240 mm. 84 mm×120 mm.

Figures and tables should be of a size

equivalent to 150 words of English text.
7) Any investigation on human subjects must be in accordance withDeclaration of Helsinki. Otology Japan requires authors to state that theinvestigators have obtained written informed consent from eachparticipant or each participant's guardian.

For experiments involving

animals, authors must state in the Method section that the animals werehandled in accordance with the guidelines prepared by the Animal Use
Committee of the institution.
The protocol of the investigation must have been approved by theInstitutional Review Board and authors must state so in the Method
section of the manuscript.

A patient’s anonymity needs to be preserved.

8) When authors use artificial intelligence (AI) and AI-assisted technologies (e.g.,ChatGPT) in the research or writing process, authors should not list these technologies
as an author or co-author. Authorship implies responsibilities and tasks that can only
be attributed to and performed by humans. Authors must disclose the use of AI and AIassisted technologies by adding a statement in their manuscript, except when using
these technologies to improve readability and language, such as grammar or spelling.
9) Illustrations and figures: Illustrations should be professionally drawn orphotographed and supplied in the form of glossy black-and-whitephotographic prints. Each illustration and figure must be accompanied
by a figure number, size reduction, magnification (photomicrographs), anarrow indicating the top, and the location of the figure in the text.
Legends for illustrations and tables must be typed on a separate sheet.

Printing of color photographs is possible, but at added cost charged to theauthors.
10) Conflict of interest and funding: Authors must state any actual orpotential conflicts of interest in the manuscript, including any financial,personal or other relationships with other people or organizations thatmight bias their work.

If there is no conflict of interest, this should also

be stated as none declared.
11) Financial disclosure information: Authors should acknowledge in themanuscript any financial support provided by companies toward thecompletion of the work and other financial or personal connections to thework. If the funding source(s) had no such involvement then this should bestated.
12) References: References must be listed in the order of citation andnumbered accordingly, and should not exceed 20 papers.

Each reference

must contain the authors’ name (three authors followed by “et al.” when
there are more than three), paper title, name of the journal, volume, pageand year.
Example for listing journals：
1) Kaga K, Sakurai H, Ogawa Y, et al.: Morphological changes ofvestibular ganglion cells in human fetuses and in pediatric patients.

IntJ Pediatr Otorhinolaryngol 60：11–20, 2001.
Example for listing books：
2) Tos M, Lau T: Long-term hearing results in cholesteatoma.

In: Long-term results and indications in otology and otoneurosurgery. (Eds.
Charachon R, Garcia-Ibanez E) Kugler Pub.

Amsterdam, 1991. pp.89–94.

4. Manuscripts exceeding ten printed pages may be published only as asupplement.
5. The manuscript should be submitted online as a MS-Word file (.doc or .docx) with anattached

PowerPointfile(.pptor.pptx)

atScholarOne

Manuscripts(https://mc.manuscriptcentral.com/otoljp). Within the manuscript text, references toFigures and/or Tables should be indicated in red.
6. Electronic supplementary materials to be published online at J-STAGE canbe submitted along with manuscript files. Each file size should be 50 MB orless. If an article includes supplementary material, it should be referred in
the text as “See supplementary movie 1”. Handling charge of ¥1,100 per file
will be charged to authors.
7. The first galley proof will be sent to the corresponding author.

Corrections

should be minimal, and tables and figures should not be revised.
8. Reprints must be ordered at a minimum quantity of 50 and in multiples of50 thereafter.

The cost of reprints will be charged to the authors.

9. Acceptance for publication is based on the recommendation of referees
selected by the editorial board.
10. The cost of publication will be charged in accordance with the following
rules.
1) Four printed pages of original papers will be free of charge.
2) Printed pages exceeding 4 in number will be charged to the authors.
Additional pages will incur a cost of ￥10,000 per page.
3) In the case of urgent publication, all printed pages will be charged to theauthors.
4) The entire cost of publication of a supplement, i.e., the cost of the paper,printing, bookbinding, proofreading, and distribution, will be charged tothe authors.
5) The costs of illustrations, tracing and other piecework will be charged tothe authors.
6) The cost of correcting the English in the manuscript will be charged tothe authors.
7) Authors are responsible for the cost of re-producing color figures.
11. Copyright of the published paper belongs to Japan Otological Society.

Japan Otological Society
c/o Nakanishi Printing Co., Ltd.,
Shimodachiuri Ogawa Higashi, Kamigyo-ku,
Kyoto 602–8048, Japan
E-mail: otol-ed@nacos.com