Application Guide（Japanese Language Studies）

KAMEI GAKUENJAPANESE LANGUAGE SCHOOL IN KYOTO
83 Kanshuji higashikurisunocho, Yamashina, Kyoto 607-8211, Japan
TEL: +81-75-205-5347
URL:http://www.kamei.ac.jp
E-mail:info@kamei.ac.jp

Ⅰ．COURSE GUIDE
Admission
CourseTargeted towards

Total

term

Subjects

Study hours

number ofhours

Applicants who have obtained N1/N2

①

１year

Japanese Language Proficiency Test level or（Including Japanese Society）（Monday-Friday）

Total

Courseequivalent to these levels or higher, and desire②

Subjects covered for the

5 hours/day

900

Examination for

Total 25 hours/week

hours/Year

Japanese University＊The classes areThis course is for applicants who will be

Admission (EUJ)

separated into twolearning Japanese language from the basics(Nonfee・free choice)sessions: morning

Japanese language

to enroll in vocational schools, universities or
graduate schools after completing this course

April

5 days/week

２ yearand after completing 2 years, will target

Literature applicants:

classes and afternoon

Total

Coursestudents who wish to go on to vocational

Mathematics I & Generalclasses. We will

1800 hours/ 2

schools, universities, or graduate schools etc

Studiesdetermine which class

Years

Science applicants:

via testing.

Mathematics II &Science＊Subjects for the EUJ

Total（Physics, Chemistry orand English class1350 hours/

Biology; choose 2 subjects

schedule will be

1.5 Years

from these）

informed when the

Englishclasses are opened.

Applicants who wish to enter vocational
1.5 yearschools, universities or graduate schools

Courseafter graduating from this course

October③(Nonfee・free choice)

Ⅱ．ENTRANCE REQUIRMENTS
１．Applicants must have completed at least 12 years of school education in their home country, not in Japan, or have reached anequivalent level.
Applicants must be 18 years of age or older（it is best if applicants are applying within 5 years after their most recent graduation）
２．Applicants must be admitted by our school following the above requirements.
３．Applicants who have a strong willingness to study and to set clear goals
４．Applicants who have learned Japanese more than 150 hours in their home countries and have achieved a level equivalent to N5
Japanese Language proficiency
５．The applicant’s family should have steady income and or good financial conditions to support the study abroad expenses.

Ⅲ．SELECTION METHODS
Applicant selection will be conducted through document screening, written exams such as Japanese tests, math and English
tests and also through interviews at the applicant’s home country. However, the interview and written tests may be skipped
depending on the results of the document screening. Online interviews might also be conducted.
(We will directly inform the applicants or through their agents acting on their behalf of the dates for the written exams and interviews）

Ⅳ. APPLICATION STEPS
1. Application Period:
From 1st, August to 10, November for admissions for the April term of the following year
From 1st, February to 10, May for admission for the October term of the same year.

2. Documents required1Document

Application form

Purpose of Studying
Abroad in Japan

Notes
Fill in the designated form
※ The school name, your graduation date, workplace address etc must be consistent with the original
certificates※In case your elementary school entrance age was under 5 years or over 8 years of age, you must also
submit the Certificate of Graduation from the Elementary school
Fill in the designated form
※ Write specifically your reason for learning Japanese in Japan and your plans after completing thecourse※ In case 5 years or more has passed since your final school graduation, you must write concretely thereasons for learning Japanese, the schools you will be going to, and your plans when returning back toyour home country after completing the course

Reason for
re-application andthe Related Documents（only if re-applying）

Written Oath

Fill in the designated form

Certificate of final
school graduation

The original certificate or diploma

Academic transcript of
the final academic level

Documents of ApplicantsCertificate of student
status/Graduation
prospectus
Certificate of
employment/Retirement certificate

Certificate of Japanese
language proficiency

Photographs (4cm x
3cm)
Passport

Certificate ofattestation( Chinese andVietnamese applicants
only）※must be signed by the applicant

The original (records from admission to graduation)

The original (only if applicable)

The original (only if applicable)
Certification and grade score of JLPT 5 kyu level or higher① BJT Business Japanese Proficiency test・JLRT Listening Reading test (writing test 300 points or
higher)② J-TEST level F or higher. In case of Level E,F: 250 points or higher③ NAT-TEST Level 5 or higher④ Standard Test for Japanese Business 350 points or higher⑤ TOP J Level A or higher⑥ J-cert (GNK) Pre-Intermediate level or higher
If you have none of these, you must submit a certificate proving that you have studied for 150 hours ormore in a Japanese Language School. (including the school address, contact information, details oflearning period, weekly learning hours, currentt study hours etc.)
6 photos required . Must be taken within the past 3 months, facing forward, with a white background andno hats(for those who have already acquired one) Copy of face photo page and Japan immigration procedure
page(For Chinese applicants)① Applicants who graduated Regular high school need to submit Credentials Report② University/junior college,/vocational high school graduated applicants need submit Certificate ofeducation (diploma) certificate (Credentials Report)
Access the link www.cdgdc.edu.cn
to apply(For Vietnamese applicants)① Qualification verifying letter※ The original certificates must be sent to school directly from the center of certification.
( We would not accept if it is sent by student)
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Sponsor Document

Certificate of employment

Documents of Sponsors

Certificate of income andtax payment ofsponsor

Certificate of bank deposit

Documents proving theprocess of financing
Documents of relationshipbetween applicant andsponsorFill in the details on the designated form
※ Fill in the relationship between the applicant and the sponsor and the payment method clearly.
※ If the sponsor lives in Japan, refer to ⑧ on page 4
The official company name, address and telephone number must be written on the original document
which is issued by the company. If the sponsor is the president of a company, or is a self-employedbusiness owner, a copy of the business license must also be submitted.
For Vietnamese applicants:
An official copy of the documents including business registration number and tax code
For self-employed business owners, those documents certified by the People's Committee are preparedby the sponsors, and the business registration permit is necessary
The official company name, address, telephone number, and the last 3 year income data must be
written on the original paper which is issued by the company. If the sponsor is a self-employed businessowner, the certificate of the last 3 year tax payment must be issued by the tax office.
For Vietnamese applicants:
Certificate of tax payment (that clarifies tax code and true tax payment situation )In case of tax exemption, submit a certificate that clarifies the laws and ordinances such as tax
exemption※ If the sponsor is in Japan, the original certificate must be issued by a government office. Please refer
to ⑧ on page 4① The original certificate of bank balance (about 3,000,000 Japanese yen).
② Copy of bankbook.
For Chinese applicants: bank deposit certificate, certificate of balance deposit
For Non Chinese and Vietnamese: Deposit / withdrawal statement
For Nepali applicants: Bank statement
Submit all documents such as deposit and withdrawal statements, deposit passbook, etc. that clarify thehistory of funds information
Applicants from Vietnam, Nepal, Indonesia, Sri Lanka : ① Birth certificate② ID card

China: the original of Family relationship notarization letter
Other countries : please ask for more information

Family register certificate

Sponsor is parent: only the applicant family’s documents are necessary
Sponsor is not a parent: both the applicant family ’s and sponsor family’s documents
Applicants from Vietnam, Nepal, Indonesia and Sri Lanka : ① Family registry
China:① Family registry
Taiwan: ② Family register certificate
Other countries : please ask for more information

33. Application method
During the application period, applicants or those acting as an agent on their behalf need to submit the necessary documents tothe school directly or by postal mail.

4. Notes on application documents① Fill in the application documents such as the application form, reason for studying abroad, and the sponsor forms with your own
handwriting or typing and your own signature.
② If the documents such as certificates etc. are written in a non-Japanese language, attach their Japanese translation.
The translator's occupation and name must be entered in the translation.
③ Application documents for the April term must be created after September 1st , and after March 1st for the October term.
Any corrections made on documents with correction fluid or erasable pen are unacceptable (all above rewritten documents will
be invalid).
④ In case copies are required, they must be on A4 sized paper (reformat the paper size if the original is bigger).
⑤ If you have ever applied for “Certificate of Eligibility (COE) " in the past, be sure to inform us of this in advance.
⑥ If any instances of misrepresentation of facts are found, even at a later date, this will lead to termination of admission.
⑦ Please note that in the case of lacking or missing application documents including deficient documents, omission of entries orseals/signatures etc, your application will not be accepted.
⑧ If the sponsor or caretaker who prepares the paperwork is living in Japan, please bring the following documents with priorconsultation and apply directly to the school.
(1) Document of financial sponsorship（fill in the designated form）(2) Certificate of employment of the sponsor（if the sponsor is the president or legal representative of the company, or is aself-employed business owner, the copy of the business license must be submitted）(3) Certificate of the tax payment made to the government office(4) Certificate of bank balance(5) Copy of bank book(6) Certificate of resident status（all family must be entered in）※ If the sponsor is a foreigner in Japan, the ‘Foreign resident card’ is necessary.
(7) Documents showing the relationship between the applicant and sponsor (certificate of resident registration; copy of family
register)⑨

Other documents may be asked for if necessary.

⑩

After being reviewed by the Immigration office, we will not return the documents except the original diplomas etc, so if
you would like to take back any documents, please clearly notify us of this at the time of submission⑪

The sponsor shall bear all responsibility for the tuition and living expenses , and responsibility concerning school life andpersonal problems etc during the time applicant lives in Japan※In case the sponsor is in Japan :Ideally the sponsor should live in Osaka or the area surrounding Osaka, and should be an independently employed individual
and have a stable income.

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Ⅴ. SCHOOL EXPENSES
Items

Expanses

Selection fee

20,000 Yen

Entrance fee

60,000 Yen

Tuition fee for one year

660,000 Yen

Teaching materials fee

20,000 Yen

Off-campus activities

20,000 Yen

Student welfare expenses (1 year) *note 1

16,000Yen

Total expenses for the 1st year

Period of Payment
After obtaining the Certificate of
Eigibility, remit the school expenses
to the school’s bank account within
the designated period

796,000 Yen＊Fees for the graduation party and graduation photo album are not included (20,000yen).
＊After entrance, the applicant needs to pay the fee (2,100yen) for the airport bus.
＊The cost of the bank transfer fee needs to be borne by the applicant.
＊Note１：Student welfare expenses (insurance fee of 12,300 yen and health checkup fee of 3,700 yen) include overall disasterinjury compensation. This insurance is provided for international students to allow them to study abraod with peace ofmind
It is compensated in case of accident or injury or in the event of injuring other people or damages incurred in accidents.
The below compensation situations will be accepted.
① Treatment expenses for accident or illness etc will be paid (except dental medical treatment).
Join the "National health insurance" scheme on your own and combined with this insurance, the treatment for medical
expenses which students have to pay will be zero.
② If you accidentally damage someone’s things with a bicycle (excluding cars and motorbikes) or injure others, the compensation /treatment expenses will be paid.
③

Expenses, such as traveling costs in case a relative has to visit from his/her native country in the event of hospitalization are
paid. Moreover, transport expenses when someone is transported to his/her native country are paid in the event of grievous
injury, serious illness, etc.
Expenses such as travel expenses will be paid for the relatives who fly from their home country to Japan due to yourhospitalization etc. Also, in case of major injury or major illness, if you have to go back to your home country, the transportation
costs etc will be paid.
However, depending on the type of insurance, there are some disclaimers"National Health Insurance"
It is a medical insurance program that foreigners who live in Japan for one year or more have to join. 70% of treatment expenses
are paid by this insurance, and participants pay the remaining 30%. In the case of foreign students, the insurance costs 22,000 yen for
one year.
After entrance, please go to your local Ward office to do the paperwork to join National Health Insurance program*30% treatment expences which you pay for might be reimbursed by joining Student welfare expenses. (there aresome disclaimers)

5VII. THE PROCESS FROM APPLICATION TO ENROLLMENT
Application to our school · Application documents submitted · Field interview conducted and pass the school selection process.
↓
After examining the application documents at our school, submit "Application for granting certificate of eligibility" to Osaka
Immigration Bureau.
↓
The Osaka Immigration Bureau informs the school of the issuance / non-issuance of the "Certificate of Eligibility of Certificate of
Eligibility".
↓

For April admission, the end of February the following year
For October admission, the end of August of the same year

We notify the applicant or the studying abroad agency about the issuance / non-issuance of the "Certificate of Eligibility".
↓
The applicant remits the tuition fees etc. to our school or through the study abroad agency↓
After confirming the payment, we will mail the original of "Certificate of Eligibility" and "Admission Permit" and the "Preparation
Guide for Immigration" to the applicants, or the studying abroad agency↓
The applicant applies for a student visa at the Japanese Embassy or Consulate in his / her home country with the "Certificate of
Eligibility and Certificate of Enrollment" , “Admission Permit” and other documents↓
When you get the student visa, please contact us immediately. Please arrive in Japan on the date designated by our school.
↓
After entering Japan or coming to school, take a placement test (classification test).
↓
An entrance ceremony, orientation , classes start

VIII．OTHERS
１． Living expenses in Japan① About 80,000 yen (included housing rent) per month is required as average living expenses besides the school tuition.
② It is difficult to balance living expenses with part-time jobs and studies with the income from part-time jobs, so you shouldhave sufficient funds prepared.
③ Please bring six-month dormitory fee and administrative fee at the time of entrance to dormitory (only for those staying indormitories) of about 250,000 yen.
④ It is best to bring to Japan about 500,000 yen for six month living expenses
２．Part Time Jobs
Part time jobs are basically prohibited as a rule under the status of "studying abroad "Therefore when a foreign student wants to use their leisure time from study time, "Permission for Other Activities" from the
Immigration Bureau is required.
Part-time jobs up to 28 hours a week are possible after receiving the permission (For reference: in case of Osaka, part-time job wages
are about 880 yen to 1000 yen per hour, about 100,000 yen per month)(However, on summer vacation/winter vacation/spring vacation working time will be possible up to 8 hours per day)6

３．Dormitory① In order to provide a stable learning environment, the school prepares a dormitory for students.
Students must live in the dormitory at least half a year. In case you want to move out after entering the dormitory, we will notrefund the dorm fee② Dormitory fee (At the time of entrance you must pay for a half of year, and an administrative fee is required)③ If you plan to live with a family in Japan or relative, please inform us of this in advance.
We might conduct an interview with the person you plan to live with. At the same time, that person will need to submit the
documents as a guarantor.

Type

Room rent for one month per person

Overview
・Room for 3 students or room for 4 students
・Including water and common service charges

Dormitory(for females only )・Kitchen, refrigerator, toilet, bath, and a washing machine are

15,000 yen/student

shared.
・Including Internet charges
・Electricity and gas charges are paid by the resident

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