Success story
Gray Plant Mooty, LLP
Industry• LegalSolution• OpenText™ Axcelerate™

Services• OpenText Professional Services

Gray Plant Mooty legal team delivers
time-sensitive investigation
with OpenText
Full-service law firm leverages OpenText™ Axcelerate™ Hypergraph,
Predictive Coding and keyword search for rapid, nuanced analysis

Results
Enabled rapid turnaround ofreviewed data in under three weeks
Visualized analysis of 1.2 million
emails with Hypergraph
Saved client costs, as longer-term
hosting not required“OpenText Axcelerate Hypergraph and Predictive Coding helped
our small review team get to the heart of the matter quickly—
and find documents we wouldn’t otherwise have found.”Brian Dillon

PartnerGray Plant Mooty LLPGray Plant Mooty legal team delivers time-sensitive investigation with OpenText

Gray Plant Mooty, LLP (GPM), a 170-attorney, full-service law firmwith offices in Minnesota and Washington, D.C., was retained by alarge corporation to investigate possible liability over a troubled
development project. The GPM team had to perform deep analysis,
including determining the reasons for the difficulties, the timing ofkey events and the levels of awareness among multiple personnel
and entities. The team had only 45 days to complete an investigationthat included conducting 18 interviews and collecting a broad rangeof data, including 1.2 million emails from 10 custodians over a fouryear period. GPM needed an aggressive strategy for expedited
review and analysis to be prepared to present its report to anindependent board.
Working closely with OpenText Professional Services workflow consultants, the GPM legal team developed a three-phased strategy:Phase one: Communications analysis

The GPM team leveraged the OpenText Axcelerate Hypergraph feature
to visually analyze the communication patterns across the company—
including senders, receivers, domains, dates and activity levels for the
1.2 million emails. The combination of Axcelerate search, phrase analysis
and smart filters combined with the Hypergraph visualization helped theteam narrow down the relevant time frames, eliminate custodians andzero in on interesting communications—essentially building a seed setof useful documents to support the next phase.

Phase two: Prioritized review

After five days in the initial review process, the team leveraged
Axcelerate analytics and machine learning to find more relevant
documents throughout the data set. To train the Predictive Coding
engine, team members used relevant email communications found inphase one, plus some standalone documents from a smaller data set
that had been reviewed separately. The first iteration yielded a valuable
set of suggested documents for review, which helped the team reachthe heart of the matter quickly. The documents found formed thefoundation for a second, more focused round of interviews.

Phase three: Validation

To be certain they had found all they needed, team members ran a seriesof broad searches informed by the key documents they had uncovered,sampling the results. While the searches yielded some additional documents of relevance, none contradicted any of the conclusions they hadreached based on the prioritized review.
As this was a time-sensitive internal investigation, the GPM team had tofind the right balance of efficiency and accuracy. In all, the GPM teamspent just under three weeks reviewing the data. Yet, through the combination of legal judgment, visualized analytics and machine learning,team members were confident they had found what they needed. Withthe time saved, the team concentrated its energies on the more focusedsecond round of interviews and preparing a report for theindependent board.
Using Axcelerate, the GPM team met its deadline with just five attorneys
conducting first pass review. Maintaining a nimble, knowledgeable team
was particularly valuable, given the confidential and nuanced nature ofthe investigation. Rather than making a binary choice of “responsive” or“nonresponsive,” the team needed to identify key documents speaking
to 20 different issues. The small team also benefited from being able tocollaborate swiftly, sharing new insights as they emerged and adapting
its approach accordingly.

Gray Plant Mooty legal team delivers time-sensitive investigation with OpenText
Hypergraph’s visualized analysis of the 1.2 million emails helped theGPM team zoom in and out of the large document set as desired—effectively, to see both the trees and forest. The documents andinsights discovered through the Hypergraph were leveraged to further
train the Predictive Coding algorithm, which prioritized new data forreview to inform a second round of interviews. “Axcelerate helped us
find documents we wouldn’t otherwise have found,” said Brian Dillon,
partner in charge of the matter and a member of the second-passreview team.

With linear review, an investigation of this size typically requires hiring alarge team of contract reviewers, with the corresponding management,
training and infrastructure. Instead, Axcelerate visualizations, scalability
and advanced analytics empowered GPM to do more with less—saving those costs and hassles and letting the attorneys focus on what
they do best.

About OpenText

OpenText, The Information Company™,
enables organizations to gain insight
through market leading information
management solutions, on-premises orin the cloud. For more information about
OpenText (NASDAQ: OTEX, TSX: OTEX)
visit opentext.com.
Customer stories

opentext.com/contact

Twitter | LinkedIn | FacebookCopyright ©2018 Open Text. OpenText is a trademark or registered trademark ofOpen Text. The list of trademarks is not exhaustive of other trademarks. Registeredtrademarks, product names, company names, brands and service names mentioned
herein are property of Open Text. All rights reserved. For more information, visit:
http://www.opentext.com/2/global/site-copyright.html 03/2018-09430#