CHECKLIST OF DOCUMENTARY REQUIREMENTS
1.

Documents Comprising the Bid: Eligibility and Technical Components (1stEnvelope)(a)

Eligibility Documents –(i)Valid PhilGEPS Platinum Certificate of Registration
Membership in accordance with Section 8.5.2 of the IRR.

andIn case the PhilGEPS Platinum Certificate of Registration andMembership is not yet available, the prospective bidder may submit
the following Class “A” Documents, provided however that thePhilGEPS Platinum Certificate of Registration and Membership mustbe submitted during Post-qualification:
Class “A” Document:
Registration Certificate from the Securities and Exchange
Commission (SEC), Department of Trade and Industry (DTI)
for sole proprietorship, or Cooperative Development
Authority (CDA) for Cooperative;

Mayor’s/Business Permit issued by the city or municipality
where the principal place of business of the prospective
bidder is located or the equivalent document for Exclusive
Economic Zones (EEZ).
In case of recently expired Mayor’s/Business Permits, it shallbe accepted together with the official receipt as proof thatthe bidder has applied for renewal within the period
prescribed by the concerned local government unit.
Provided, That the renewed permit shall be submitted as a
post-qualification requirement in accordance with Section
34.2 of the IRR of RA 9184.

Valid Tax Clearance per EO 398, s.2005, as finally reviewed
and approved by the BIR.

Audited Financial Statements (AFS), showing among others,
the prospective bidder’s total and current assets andliabilities, stamped “received” by the BIR or its duly
accredited and authorized institutions, for the preceding
calendar year which should not be earlier than two (2) years
from the date of bid submission.

(ii)

Statement of the prospective bidder of all its ongoing government
and private contracts, including contracts awarded but not yet
started, if any, whether similar or not similar in nature andcomplexity to the contract to be bid, within the last three (3) years.
(please refer to Annex A)(iii)

Statement of the bidder’s Single Largest Completed Contract(SLCC) similar to the contract to be bid within the last three 3 years.
This statement shall be supported with End-user’s Acceptance, orOfficial Receipt(s), or Sales Invoice issued for the Contract. (pleaserefer to Annex B)(iv)

The prospective bidder’s computation of Net Financial Contracting
Capacity (NFCC) (please refer to Annex C) or Committed Lineof Credit from a Universal or Commercial Bank which must be atleast equal to ten percent (10%) of the ABC:At least PhP350,000.00
if the CLC is issued by a foreign Universal or Commercial Bank, it
shall be confirmed or authenticated by a local Universal orCommercial Bank and;Class “B” Document:(v)

Valid joint venture agreement (JVA), in case the joint venture isalready in existence. In the absence of a JVA, duly notarizedstatements from all the potential joint venture partners should beincluded in the bid, stating that they will enter into and abide by theprovisions of the JVA in the event that the bid is successful. Failure toenter into a joint venture in the event of a contract award shall beground for the forfeiture of the bid security.
Each partner of the joint venture shall submit their respective
PhilGEPS Certificates of Registration in accordance with Section 8.5.2of the IRR of RA9184. The submission of technical and financial
eligibility documents by any of the joint venture partners constitutes
compliance: Provided, That the partner responsible to submit theNFCC shall likewise submit the Statement of all its ongoing contracts
and Audited Financial Statements.

(b)Technical Documents –(i)The Bid security in any of the form below:(i.1)

Cash or cashier’s/manager’s check issued by a Universal orCommercial Bank; - equivalent to not less than Two
Percent (2%) of the ABC:At least PhP328,000.00 or(i.2)

Bank draft/guarantee or irrevocable letter of credit issued bya Universal or Commercial Bank: Provided, however, That itshall be confirmed or authenticated by a Universal orCommercial Bank, if issued by a foreign bank; equivalent to
not less than Two Percent (2%) of the ABC:At least PhP328,000.00; or(i.3)

Surety bond callable upon demand issued by a surety or
insurancecompany duly certified by the InsuranceCommission as authorized to issue such security – FivePercent (5%) of the ABC:At least PhP820,000.00; or(i.1)

2.

Duly Notarized Bid-Securing Declaration (please refer tothe template in the Bidding Documents)(ii)

Schedule of Requirements (please refer to Section VI of theBidding Documents)(iii)

Conformity with the Technical specifications, which may include
production/delivery schedule, manpower requirements, and/or aftersales service/parts, if applicable (please refer to Section VII ofthe Bidding Documents); and(iv)Duly Notarized Omnibus Sworn Statement by the prospective
bidder or its duly authorized representative, accompanied by the duly
notarized Special Power of Attorney, Board/Partnership Resolution, orSecretary’s Certificate, whichever is applicable. (please refer to thetemplate in the Bidding Documents)

Documents Comprising the Bid: Financial Component (2nd Envelope)(a)Financial Bid Form (please refer to Section VIII of theBidding Documents).

NOTE:All documents shall be current and updated and any missing document in theabove mentioned checklist is a ground for outright rejection of the bid. Bidder shallsubmit one (1) original and six (6) photocopies of the first and second components of its
bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangement in
the above-mentioned checklist when placed in an Envelope, with documents bounded,tabbed and labeled accordingly.