CHECKLIST OF DOCUMENTARY REQUIREMENTS
1.

Documents Comprising the Bid: Eligibility and Technical Components (1st Envelope)(a)

Eligibility Documents –(i)Valid PhilGEPS Platinum Certificate of Registration and Membership inaccordance with Section 8.5.2 of the IRR.
In case the PhilGEPS Platinum Certificate of Registration and Membership is
not yet available, the prospective bidder may submit the following Class “A”
Documents, provided however that the PhilGEPS Platinum Certificate ofRegistration and Membership must be submitted during Post-qualification:
Class “A” Document:
Registration Certificate from the Securities and Exchange
Commission (SEC), Department of Trade and Industry (DTI) forsole proprietorship, or Cooperative Development Authority (CDA)
for Cooperative;

Mayor’s/Business Permit issued by the city or municipality where
the principal place of business of the prospective bidder is locatedor the equivalent document for Exclusive Economic Zones (EEZ).
In case of recently expired Mayor’s/Business Permits, it shall be
accepted together with the official receipt as proof that the bidder
has applied for renewal within the period prescribed by theconcerned local government unit. Provided, That the renewed
permit shall be submitted as a post-qualification requirement inaccordance with Section 34.2 of the IRR of RA 9184.

Valid Tax Clearance per EO 398, s.2005, as finally reviewed andapproved by the BIR.

Audited Financial Statements (AFS), showing among others, theprospective bidder’s total and current assets and liabilities, stamped“received” by the BIR or its duly accredited and authorized
institutions, for the preceding calendar year which should not beearlier than two (2) years from the date of bid submission.

(ii)

Statement of the prospective bidder of all its ongoing government and private
contracts, including contracts awarded but not yet started, if any, whether
similar or not similar in nature and complexity to the contract to be bid,within the last three (3) years. (please refer to Annex A)(iii)

Statement of the bidder’s Single Largest Completed Contract (SLCC)
similar to the contract to be bid within the last three (3) years. This
statement shall be supported with an attached End-user’s Acceptance, orOfficial Receipt(s), or sales invoice issued for the contract. (please refer toAnnex B)(iv)

The prospective bidder’s computation of Net Financial Contracting
Capacity (NFCC) (please refer to Annex C) or Committed Line ofCredit from a Universal or Commercial Bank which must be at least equal toten percent (10%) of the ABC =PhP110,000.00
if the CLC is issued by a foreign Universal or Commercial Bank, it shall be
confirmed or authenticated by a local Universal or Commercial Bank and;

Class “B” Document:(v)

Valid joint venture agreement (JVA), in case the joint venture is alreadyin existence. In the absence of a JVA, duly notarized statements from all thepotential joint venture partners should be included in the bid, stating thatthey will enter into and abide by the provisions of the JVA in the event thatthe bid is successful. Failure to enter into a joint venture in the event of acontract award shall be ground for the forfeiture of the bid security.
Each partner of the joint venture shall submit their respective PhilGEPS
Certificates of Registration in accordance with Section 8.5.2 of the IRR ofRA9184. The submission of technical and financial eligibility documents byany of the joint venture partners constitutes compliance: Provided, That thepartner responsible to submit the NFCC shall likewise submit the Statementof all its ongoing contracts and Audited Financial Statements.

(b)Technical Documents –(i)The Bid security in any of the form below:
Cash or cashier’s/manager’s check issued by a Universal orCommercial Bank; - equivalent to not less than Two Percent(2%) of the ABC = PhP22,000.00; or(i.1)

Bank draft/guarantee or irrevocable letter of credit issued by aUniversal or Commercial Bank: Provided, however, That it shall beconfirmed or authenticated by a Universal or Commercial Bank, ifissued by a foreign bank; equivalent to not less than Two Percent(2%) of the ABC: Php22,000.00; or(i.2)

Surety bond callable upon demand issued by a surety or insurancecompany duly certified by the Insurance Commission as authorized
to issue such security – Five Percent (5%) of the ABC:
PhP55,000.00; or(i.3)

Duly Notarized Bid-Securing Declaration (please refer to thetemplate in the Bidding Documents)(ii)

Schedule of Requirements (please refer to Section VI of the BiddingDocuments)(iii)

Conformity with the Technical specifications, which may include
production/delivery schedule, manpower requirements, and/or after-sales
service/parts, if applicable (please refer to Section VII of the BiddingDocuments); and(iv)Duly Notarized Omnibus Sworn Statement by the prospective bidder orits duly authorized representative, accompanied by the duly notarizedSpecial Power of Attorney, Board/Partnership Resolution, or Secretary’sCertificate, whichever is applicable. (please refer to the template in theBidding Documents)

2.

Documents Comprising the Bid: Financial Component (2nd Envelope)(a)Financial Bid Form (please refer to Section VIII of the BiddingDocuments).

NOTE:All documents shall be current and updated and any missing document in the above
mentioned checklist is a ground for outright rejection of the bid. Bidder shall submit one (1)original and six (6) photocopies of the first and second components of its bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangement in the abovementioned checklist when placed in an Envelope, with documents bounded, tabbed and labeledaccordingly.