Interprefy user-guidefor WIPO delegatesINTERPREFY USER-GUIDE FOR WIPO DELEGATESBefore you begin
Internet connection: Recommended bandwidth of 4mbps up/down orhigher. Ethernet connection is preferred.
Recommended browser: Google Chrome, Firefox or Edge (avoid using
Internet Explorer or Safari).
Headset and webcam (for participants with an active speaking role):
The use of a headset avoids echoes. Plug in your headset before starting.
Optimal conditions: Choose a quiet environment without backgroundnoise, with good lighting. Keep your microphone muted until it is yourturn to speak.
Device: Use a desktop or laptop. (If necessary because of internet issues
in certain locations, additional assistance may be requested to connect
from a mobile device).
Connectivity self-test: https://interpret.world/test

Join a meeting
1. Go to the Interprefy
platform at:wipo.interpret.world

2. Enter the access “token”
for the meeting which you
received in your email
confirmation from WIPO
3. Click on “TO MY SESSION”

INTERPREFY USER-GUIDE FOR WIPO DELEGATES

4. Enter your email address oryour mobile phone number(format: +41 79 1234567) toreceive a verification code
Note: You must use the same email
address or mobile phone numberthat you used when you registered toattend this meeting. Otherwise thesystem will not recognize you

5. Click “SUBMIT”

Within a few seconds, you will receive the verification code either inyour email box, or by SMS text message.
Email
From: InterpretWorld <noreply@interpret.world>
Sent: Tuesday, 2 June 2020 21:11
To: MyName@domain.ext
Subject: Your Verification CodeYour InterpretWorld verification code is: 8430

6. You have 5 minutes toenter the code

7. Click “SUBMIT”

The “username” (or display name) is how you will be identified in themeeting. For formal meetings, therefore, the following format must beused to enter your username (in English):
DELEGATION NAME (MEMBER STATE or ORGANIZATION) Title First
name LAST NAME. For example: WIPO Mr. John DOE

8. Enter your username asabove
9. Click “SUBMIT”

INTERPREFY USER-GUIDE FOR WIPO DELEGATESARA, Arabic
ENG, English
FRA, French
IND, India
SPA, Spanish
ZHO, Chinese

10. Click the drop-down list toselect your preferred WIPO
interpretation language.
For the language of thefloor, select “none”
11. If you have connected aheadset, select it insteadof the default computer
microphone and speakers
12. Check your webcam isavailable and selected
13. Click “SAVE”

You are now logged into the meeting session!

14. Click “OK”

INTERPREFY USER-GUIDE FOR WIPO DELEGATES

Request the floor
All participants’ microphones are controlled by a central microphone
operator. Your microphone will be automatically muted when you join
the meeting.
The Chair of the Committee will invite delegates to request the floor in theusual order: (i) Regional Group coordinators (ii) Member State delegations(iii) Observer organizations.

1. To request the floor, clickon the green raise-handicon

2. The icon turns green toshow that your hand israised

3. Your name will be displayedwith a raised hand in theSPAIN

participants list

When the Chair of the Committee announces your delegation name to give
you the floor, the microphone operator allows your streaming. You will see
the message: “Chairperson (or Host) allowed your streaming”.

4. Click “VIDEO” to activate
the streaming from yourmicrophone and webcam.
You can now speakINTERPREFY USER-GUIDE FOR WIPO DELEGATES

5. A thumbnail window
showing your webcam will
display to all
6. Your microphone andSPAIN

camera icons will turn blue

7. When you have finished
your intervention, click the
red “disconnect” button tostop your stream
Note: This just stops your streaming.
It does not disconnect you from themeeting

Participants List
All the logged-in participants are shown in the list on screen.
Note: At the top of the list you may see some participants with “(Chairperson)” or “(Host)”
beside their name or role. This is Interprefy system terminology for the people who haveaccess to the management interface, such as the Secretariat team and the microphoneoperator. The actual WIPO Chair will appear as “(Committee name) Chair”, for example:“CWS Chair”.

1. To expand the “ALLPARTICIPANTS” list to see
more names, collapse the“EVENT CHAT” by clicking
on the “ — ” sign

2. Then scroll up and down
the list with the verticalnavigation slider

INTERPREFY USER-GUIDE FOR WIPO DELEGATESEvent Chat (chat to all participants)
In a formal WIPO Committee meeting, the “event chat” function should
not be used in place of an oral intervention, or for general comments orquestions.
The “event chat” should be used only for the following:• By the Chair or Secretary for communications to all participants ifneeded for technical or practical reasons;• By interpreters to signal a difficulty with sound quality;• By the microphone operator to signal a technical problem to allparticipants;• By delegates only to raise a POINT OF ORDER.

DELEGATION NAME: We wish to raise a POINT OF ORDER

Type your message in thistext box and click SENDINTERPREFY USER-GUIDE FOR WIPO DELEGATES

Private Chat
You can initiate a private conversation with any participant in the list.
This “chat” will remain private. It will not be visible to other participants
nor be saved by the system.
Sending
1. Navigate in the participantlist by using the verticalnavigation slider
2. Click the arrow by theparticipant to whom you
want to send a message.
This opens the private chatpop-up window

3. Type your message in thetext box and click “Send”

Receiving
INDIA: Hello
BULGARIA: Hi

4. The number by aparticipant’s name indicatesthe number of unread
messages you havereceived. Click to display
the conversation thread withthat participant

Note: Please do not use the chat to communicate with the Chair of the Committee, whowill be too busy managing the meeting to be able to monitor the chat.

INTERPREFY USER-GUIDE FOR WIPO DELEGATES

Share your screen
1. If you are given the floor
to make a presentationor share a text on yourscreen, click on the“Enable Screen Sharing”
blue icon
2. Select the content tobe shared: either “YourEntire Screen” or an“Application Window”.
If you wish to share anapplication only, make surethat the application (e.g.
PowerPoint or PDF) is left
open and is not minimized
Note: If you share your entire screen,
be sure you don’t have any content
open that you don’t want to be seen

3. Click “Share”

4. The share screen functionis active (blue icon)
SPAIN

SPAIN

5. Your presentation is
streaming and visible toall. Click on the thumbnail
window to move it into thelarge central window
6. When you have finished
your presentation, click
again on the “ScreenSharing” blue icon toclose the share-screenstreamingINTERPREFY USER-GUIDE FOR WIPO DELEGATES

Overview of function buttons
Mute, adjust and monitor
interpretation volume
Select interpretion language
Initiate private chatwith that participant
Hide video stream
Participant’s display name

Full computer screen
Self-test

Raise hand to request the floor
Mute, adjust andmonitor speaker volume
Change video stream quality
Show active speakerMove video stream into
separate browser window
in large window
Full-screen video stream
Reduce the Event Chat toshow more names
Use Event Chat (to raise aPoint of Order)

Quick restart-all-lines button(trouble-shooting)Settings
Logout of the session
Close your streaming
Red = participant currentlystreaming
New message notification
Access private chat(blinks to notify new message)
Start/stop screen-sharing
Mute microphone andwebcam

INTERPREFY USER-GUIDE FOR WIPO DELEGATES

Trouble-shooting
1. If you can’t connect to theplatform, or you get error
messages when trying
to stream your audio andvideo, try the quick selftest at: https://interpret.
world/test
2. If you have any problem
with sound or video during
the meeting itself, try thequick-fix RESTART ALLLINES button
2. If the issue persists, please
reload your browser
3. To request technical help,
you can also use theprivate chat to accessthe “MODERATOR CHATSESSION”

World Intellectual Property Organization34, chemin des Colombettes
P.O. Box 18
CH-1211 Geneva 20
Switzerland
Tel: + 41 22 338 91 11
Fax: + 41 22 733 54 28
For contact details of WIPO’s
External Offices visit:www.wipo.int/about-wipo/en/offices​