23rd Asian-Pacific Weeds Science
Society Conference

25-30 September 2011
The Sebel Cairns
Queensland, Australia“Weed Management in a Changing World”

Sponsorship Proposal

Conference Secretariat

PO Box 3873, SOUTH BRISBANE BC QLD 4101
Ph: +61 7 3334 4470 Fax: +61 7 3334 4499
Email: apwss@eventcorp.com.au
Web: www.apwss2011.com

23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Opportunity Overview
ABOUT THE CONFERENCE
The Asian-Pacific Weed Science Society was established in Hawaii in 1967. The Society aims to facilitate theinterchange of current weed management information and to promote research in Weed Science. The
Conference will provide a forum in which results can be shared, information disseminated to agriculturalresearchers and cooperation encouraged.
The Conference returns to Australia for the third time in 2011 and will focus on the theme “WeedManagement in a Changing World”. The Conference is the only international weed management
conference to be held in Australia since the early 1990s and the only major national Conference in three
years.
There will be presentations on climate change, lack of water, Biosecurity, population growth and theutilisation of weeds in the future.
Field trips will be organised to demonstrate weed issues affecting Northern Queensland, Australia andactivities undertaken to reduce their impact. These will be selected based on their applicability throughout
the Asia Pacific region.
Trade displays will provide an opportunity for industry groups and companies to showcase products and thelatest technologies available for weed management. Trade displays will be located in the catering area tomaximise exposure and visitation by delegates during morning and afternoon teas and lunches.
The 23rd conference will be held at the Sebel Cairns, in North Queensland Australia, from 25 – 30 September
2011. Cairns is the international gateway to tropical North Queensland, and carries with pride the mantle ofthe „safest tropical city in the world‟. Residents of the area are proud custodians of two of the world‟sgreatest natural treasures – the Great Barrier Reef and the Wet Tropics Rainforests. Both of these wonderfulattractions are World Heritage listed, and there are very few places on earth where two such treasures rest
side by side.

WHO WILL BE ATTENDING THE CONFERENCE
The aim of the Conference is to bring people involved in weed management together from throughout the
Asia Pacific and Australia to network with industry colleagues. These include:
Government Weeds Officers and Councillors
Landowners and Managers throughout the Asia Pacific Region
Agribusiness and Utility Providers, including Power, Rail, Roads and Water
Government agencies such as forestry, environmental protection, resource management,
Biosecurity and primary industries.
Government agencies staff
Landcare & Agforce Members from Asia Pacific countries
Researchers and students involved in weed management
Contractors and Community Project Officers
Weed Managers
Policy Makers
Quarantine Officers
Researchers, educators and students involved in weed management
International Weed Management Product Manufacturers
Those in the agricultural industry with an interest in weeds and their management
There will be ample time available for networking and discussions during breaks in the program and througha social program incorporating a Welcome reception, Conference dinner and Field Trips.

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

BENEFITS OF SPONSORSHIPThe 23rd Asian-Pacific Weeds Science Society Conference will provide sponsors and exhibitors with valuable
opportunities to:
network with industry purchasers and policy makers
maintain a high profile with target markets, researchers and educators
demonstrate involvement, commitment and support of the industry
launch new products and services to an audience empowered with decision-making authority
The sponsorship packages overleaf are a guide to commercial involvement opportunities and have been
designed to be adaptable. We recognise that one size does not necessarily fit all. Should you like tonegotiate a package to specifically suit your corporate objectives and specific areas of interest please do
not hesitate to contact us.
Please note: all Sponsorship Packages are in Australian Dollars and including Goods and Services Tax.

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Sponsorship Packages
Platinum Sponsor$16,500

Acknowledgements
Your company logo will appear on the Conference website with a “hotlink” to your company‟s home
page
Your company logo will be promoted on all Conference literature from the time the sponsorshipagreement is signed
Your company banner will be displayed in the Conference venue for the duration of the event
Acknowledgement as a Platinum Sponsor by the chairperson during the Conference program

Exclusive Benefit
Please select ONE of the following:
Conference Dinner Sponsor– benefits include:oLogo acknowledgement of your company as the sole supporter of the Conference Dinner in all
Conference literatureoOpportunity to have your company banner displayed at the Conference Dinner venue for theduration of the functionoOpportunity to distribute promotional material at the Conference DinneroOpportunity to present a five (5) minute address to delegates at the Conference Dinner

Welcome Reception Sponsor – benefits include:oLogo acknowledgement of your company as the sole supporter of the Welcome Reception in all
Conference literatureoOpportunity to have your company banner displayed at the Welcome Reception venue for theduration of the functionoOpportunity to distribute promotional material at the Welcome ReceptionoOpportunity to present a five (5) minute address to delegates at the Welcome Reception

Complimentary Benefits
One (1) trade exhibition booth measuring 6m x 2m
Access to a complete electronic list of attendee names and contact details two (2) weeks after the
event. (Conditions Apply)
One (1) insert into the Conference satchel
Four (4) complimentary registrations including four (4) tickets to the Welcome Reception and Field trips

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Sponsorship Packages
Gold Sponsor$8,800Acknowledgements
Your company logo will appear on the Conference website with a “hotlink” to your company‟s home
page
Your company logo will be promoted on all Conference literature from the time the sponsorshipagreement is signed
Acknowledgement as a Gold Sponsor by the chairperson during the Conference program

Exclusive Benefit
Field Trip Sponsor– benefits include:oLogo acknowledgement of your company as the sole supporter of ONE nominated Field Trip in
all Conference literatureoOpportunity for a company representative to participate in the nominated Field TripoOpportunity to provide promotional material during the nominated Field Trip

Complimentary Benefits
One (1) trade exhibition booth measuring 3m x 2m
Access to a complete electronic list of attendee names and contact details two (2) weeks after the
event. (Conditions Apply)
One (1) insert into the Conference satchel
Three (3) complimentary registrations including three (3) tickets to the Welcome Reception and Field
trips

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Sponsorship Packages
Silver Sponsor$5,500Acknowledgements
Your company logo will appear on the Conference website with a “hotlink” to your company‟s home
page
Your company logo will be promoted on all Conference literature from the time the sponsorshipagreement is signed
Acknowledgement as a Silver Sponsor by the chairperson during the Conference program

Exclusive Benefit
Lunch Sponsor– benefits include:oYour company name and logo acknowledging your company as the sole supporter of anominated lunch break in all Conference literatureoOpportunity to have your company banner displayed during a nominated lunch breakoOpportunity to distribute promotional material during a nominated lunch breakComplimentary Benefits
One (1) trade exhibition booth measuring 3m x 2m
Access to a complete electronic list of attendee names and contact details two (2) weeks after the
event. (Conditions Apply)
One (1) insert into the Conference satchel
Two (2) complimentary registrations including two (2) tickets to the Welcome Reception and Field trips

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Sponsorship Packages
Bronze Sponsor$3,300Acknowledgements
Your company logo will appear on the Conference website with a “hotlink” to your company‟s home
page
Your company logo will be promoted on all Conference literature from the time the sponsorshipagreement is signed
Acknowledgement as a Bronze Sponsor by the chairperson during the Conference program

Exclusive Benefit
Sponsorship of ONE of the Refreshment Breaks – benefits include:Your company name and logo acknowledging your company as the sole supporter of anominated refreshment break in all Conference literature
Opportunity to have your company banner displayed in the refreshment break area for theduration of the specified break time
Display of promotional literature during the specified refreshment breakComplimentary Benefits
One (1) trade exhibition booth measuring 3m x 2m
Access to a complete electronic list of attendee names and contact details two (2) weeks after the
event. (Conditions Apply)
One (1) insert into the Conference satchel
One (1) complimentary registration including one (1) ticket to the Welcome Reception and Field trips

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Sponsorship Packages
Design Your Own$TBA

If you don‟t require a trade booth but would like additional Conference registrations, or if you areinterested in sponsoring the Asian-Pacific Weeds Science Society Conference but the listed packages
don‟t meet your requirements, we can assist you in designing your own sponsorship package.
We can also tailor a package to include branding opportunities on Conference merchandise such as
water bottles, t-shirts, hats and delegate gifts. There are also opportunities to sponsor Social Functions
outside of the Conference Dinner and Welcome Reception.
Provide us with the following information and we will design a package to meet your required outcomes:Your objectives for being involved such as what you are wanting to achieve from your sponsorship(new business contacts, networking opportunities, education for staff, brand recognition etc)
The budget you have available
Specific acknowledgement/entitlements you wish to receive (trade booth, Conference registrations,logo branding etc), refer to suggestions below
Any other information you believe we will require to design a package that‟s just right for you
Email this information to: apwss@eventcorp.com.au

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Sponsorship Packages
Trade Exhibitor$2,200The Asian-Pacific Weeds Science Society Conference will also provide an opportunity for display andpromotion of products and services that are relevant to weeds management. To ensure maximum
exposure to delegates all morning and afternoon teas and lunches will be served in the trade display
area.
As a Trade Exhibitor of this event your company is entitled to one (1) trade booth measuring 3m x 2m
which includes booth structure, fascia signage, lighting and trestle table. In addition your company will
receive:
Full access to attendees during morning / afternoon teas and lunches;
One (1) insert into the Conference Satchel
One (1) complimentary registration for your company representative including morning andafternoon tea and lunch on both days (Excludes Social Functions and Field Trip Tickets)

Satchel Inserts (Exhibitors)$250

The insertion of promotional flyers in the Conference satchels is included as part of the exhibitor showcase
package.

Satchel Inserts (Non-Exhibitors)$550

Non-exhibiting companies also have access to Conference satchels for a fee of $550. This will allow you to
insert one piece of promotional material (e.g.: corporate literature, caps, mouse mats, pens, pads, stressballs, etc.) into Conference satchels to be distributed to all attendees.

Conference Dinner$4,000Conference Dinner Sponsorship is subject to availability. Benefits include:
Logo acknowledgement of your company as the sole supporter of the Conference Dinner in all
Conference literature
Opportunity to have your company banner displayed at the Conference Dinner venue for theduration of the function
Opportunity to distribute promotional material at the Conference Dinner
Opportunity to present a five (5) minute address to delegates at the Conference Dinner9

23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Welcome Reception$2,500….subject to availability…
Benefits include:
Logo acknowledgement of your company as the sole supporter of the Welcome Reception in all
Conference literature
Opportunity to have your company banner displayed at the Welcome Reception venue for theduration of the function
Opportunity to distribute promotional material at the Welcome Reception
Opportunity to present a five (5) minute address to delegates at the Welcome Reception

Lanyard and Name Badge Sponsor$1,500Benefits of being the Lanyard and Name Badge Sponsor include:oOpportunity to provide lanyards for delegates to be worn at all timesoLogo displayed on delegate name badges

Internet Café Sponsor$2,000

There is an opportunity for your organisation to be the sponsor of the Asian-Pacific Weeds Science Society
Conference Internet Café located in the trade area. To ensure maximum exposure to delegates allmorning and afternoon teas and lunches will be served in the trade display area.
You will be given a space in the trade area including four tables and chairs. The Sponsor will need toprovide laptops, internet access and all branding for the area.
Benefits include:
Opportunity to have signage displayed in the Internet Café area
Full access to attendees during morning / afternoon teas and lunches
Branding on the computers including company home page, wall paper & screen saver and Mouse
Pads
Recognition in the Conference Pocket Program as the Internet Café Sponsor.

Sponsor a Speaker/Session
Organisations have the opportunity to select a speaker or session from the Conference Program tosponsor. Whilst plenary sessions offer exposure to all delegates, concurrent sessions offer the opportunity
to associate your organisation with particular speakers or topics. Sponsorship includes:
Sponsor‟s logo on screen as part of the session title slide
Sponsor‟s logo on the Conference Program next to the relevant session
Acknowledgement as sponsor by session Chair
Keynote Speaker$1500

Non-Keynote Speaker

$500

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Field Trip Sponsor$2,500….subject to availability…
Sponsorship of ONE of the field trips – benefits include:oLogo acknowledgement of your company as the sole supporter of one of the Field Trips in all
conference literatureoOpportunity to provide promotional material during the Field Tripso

One (1) complimentary registration including one (1) ticket to the Welcome Reception and Field
Trips

o

Two (2) additional tickets to the Field Trip which you are sponsoring

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23rd Asian-Pacific Weeds Science Society Conference
25-30 September 2011
The Sebel Cairns, Queensland, Australia

Sponsor & Exhibitor Terms and Conditions
1.

The Exhibitor will be responsible for any damage to the walls or the floor of the building as may beoccupied by the Exhibitor and will reinstate such damage to the satisfaction of the Organiser.

2.

The Exhibitor will be responsible for any loss or damage to the display booth, partitions, electrical fittings,
and spotlights provided for the Exhibitor and will reinstate such damage to the satisfaction of the Organiser.

3.

The Exhibitor will comply with all the rules and regulations of the authority having control over the building.

4.

The Organiser may in the event of any circumstances which render it necessary, alter the location of thestand allocated to the Exhibitor.

5.

The Organiser may postpone or amend the time for the holding of the exhibition to such time, which in theopinion of the Organiser, is more suitable for the exhibition.

6.

The Organiser may cancel the allocation of space to any Exhibitor, which in the opinion of the Organiser iscreating a disturbance or nuisance or carrying any activity contrary to the law.

7.

The Organiser may allocate to any person any space allotted to an Exhibitor which may be forfeitedpursuant to the terms hereof.

8.

The Organiser will not be liable for any damage claimed by any person or persons who may be injured
during the course of the exhibition or any loss of property suffered during the course of the exhibition.

9.

Where there is more than one Exhibitor occupying space their liability shall be joint and several.

10. In the event of non-payment of any monies due pursuant to this agreement or in the event of the breachof any condition on the part of any Sponsor or Exhibitor to be observed, then all monies paid hereunder will
be absolutely forfeited and the Sponsor or Exhibitor will have no right to occupy any space or package
allocated and will have no claim against the Organiser. In the event of forfeiture for any reason theSponsor or Exhibitor will not be released from any liability hereunder.
11. The Sponsor or Exhibitor shall not be entitled to any refund in the event of cancellation of the Sponsorship orExhibition because of Industrial action, blackouts or any cause outside the control of the Organiser.
12. The Organiser is not responsible for any loss or damage to any product exhibited.
13. The Exhibitor without limiting the generality of foregoing will comply with all statutory requirements
applicable to it during the course of the exhibition.
14. Please note that the final trade exhibition floor plan may vary resulting in booth position changes from theoriginal floor plan due to updated trade floor plans.
15. The deposit (50% of the total amount required for sponsorship or trade exhibition booths) is non-refundable.
No refunds will be issued for cancellations notified less than 30 days prior to the event and the Exhibitor orSponsor will be liable at this point for the full amount requested on the application form.
16. Deposit of 50% is required on submission of application for sponsorship with final balance due by Monday 1
August 2011.
17. All payments must be received by the due date. Failure to comply with payment terms may result in theSponsor not receiving full benefits as outlined in the package.
18. The organisers of the Asian-Pacific Weeds Science Society Conference reserve the right, in their absolute
discretion, to refuse any sponsorship application and may decide not to accept any application for any reason
whatsoever.
19. All Sponsors‟ benefits are conditional on receiving payment, and receiving artwork, goods etcetera in a timely
manner. Should a particular sponsorship/exhibitor benefit precede payment that benefit will no longer beavailable to the Sponsor/Exhibitor.

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Sponsorship Application Form
23rd Asian-Pacific Weeds Science Society Conference
FAX BACK TO: + 61 7 3334 4499
Organisation Name: ____________________________________________________________________
Contact Person: ________________________________ Position:
Address:_________________________________________________________________________________________________________________________________________________________________________________________________
Phone: ________________________________________ Fax: __________________________________
Email: _________________________________________________________________________________For Platinum Sponsorship, please specify your preferred Exclusive Benefit:
Level of Sponsorship
Platinum Sponsor
Gold Sponsor
Silver Sponsor
Bronze Sponsor
Trade Exhibitor
Satchel Insert (Non – Exhibitor/Sponsor)
Additional Satchel Insert (Exhibitor/Sponsor)
Conference Dinner
Welcome Reception
Lanyard and Name Badge Sponsor
Internet Café Sponsor
Sponsor a Speaker/Session - Keynote
Sponsor a Speaker/Session – Non-Keynote
Field Trip Sponsor$16,500$8,800$5,500$3,300$2,200$550$250$4,000$2,500$1,500$2,000$1,500$500$2,500I have enclosed the 50% deposit required to secure my position and acknowledge that thisapplication cannot be cancelled nor monies paid refunded. I agree to be bound by the Terms
and Conditions set out in this document.
SIGNED: _____________________________________________________ DATE: ___________________________
Payment will be required as follows:
A 50% non-refundable cheque payable to “Eventscentral Pty Ltd – APWSS Conference”. Please
note: Credit card payments attract a 3% fee. Payments made by direct transfer or chequeattract no additional fees. Please contact apwss@eventcorp.com.au for direct transfer details.
I have enclosed a cheque with this form, please forward a receipt
Please debit my credit card as provided on the attached Credit Card Payment Form forthe nominated amount
Please issue me with an invoice for immediate payment
Please send this sponsorship application form to:
APWSS Conference Secretariat
C/- Eventcorp Pty Ltd
PO Box 3873, SOUTH BRISBANE BC QLD 4101
Phone: +61 7 3334 4470 Fax: +61 7 3334 4499
Email: apwss@eventcorp.com.au Web : www.apwss2011.com
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Sponsorship Credit Card Payment Form
23rd Asian-Pacific Weeds Science Society Conference
FAX BACK TO: +61 7 3334 4499
Please note: Credit card payments attract a 3% fee. Payments made by direct transfer or chequeattract no additional fees.

Contact Details:
Organisation Name: ____________________________________________________________________
Contact Person: ________________________________________________________________________
Phone: _________________________________________________________________________________
Email: _________________________________________________________________________________

Credit Card Details:
Please debit my credit card nominated below$______________________

Please use the credit card number below only to guarantee the outstanding amounts. If
another form of payment is not received within 14 days, I understand that the credit card
as per the details provided below will be debited for all outstanding amounts.
Mastercard

Visa

Amex (id#_______)

Credit Card Number:
Expiry Date:/

Cardholder‟s Name: _______________________________________________
Signature:
Date:_____________________________________________________________________________________________________________

Please send this credit card payment form to:
Asian-Pacific Weeds Science Society Conference Secretariat
C/- Eventcorp Pty Ltd
PO Box 3873, SOUTH BRISBANE BC QLD 4101
Phone: +61 7 3334 4470 Fax: +61 7 3334 4499
Email: apwss@eventcorp.com.au
Web : www.apwss2011.com.au
OFFICE USE ONLY

ID Number:

Amount to pay: $14