Invitation to Bid for Events Management Company for VITM 2020, Vietnam(DOT-BAC IB No. 2020-006)
1. The Department of Tourism (DOT), through the General Appropriations Act (GAA) 2020 intends
to apply the sum of Two Million Five Hundred Seventy Two Thousand Two Hundred Forty Six Pesos(PhP2,572,246.00) being the Approved Budget for the Contract (ABC) to payments under thecontract for DOT-BAC IB No. 2020-006. Bids received in excess of the ABC shall be automaticallyrejected at the opening of the financial proposals.
2. The DOT now invites bids for the Events Management Company for VITM 2020, Vietnam. Bidders
should have completed, within five (5) years from the date of submission and receipt of bids, acontract similar to the Project. The description of an eligible bidder is contained in the Bidding
Documents, particularly, in Section II Instructions to Bidders.
3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary“pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR)of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for
eligibility provided in the IRR of R.A 9184.
4. Interested bidders may obtain further information from DOT and inspect the Bidding
Documents at the address given below during 8:00 a.m. to 5:00 p.m. only.
5. A complete set of Bidding Documents may be acquired by interested Bidders on July 10-16,
2020 (8:00 a.m. to 5:00 p.m) and July 17, 2020 (9:00 a.m only) from the address below andupon payment of the applicable fee for the Bidding Documents, pursuant to the latest
Guidelines issued by the GPPB, in the amount of PhP5,000.00.

It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided thatBidders shall pay the applicable fee for the Bidding Documents not later than the submission of theirbids.

6. The DOT will hold a Virtual Pre-Bid Conference on 17 July 2020 at 11:00 a.m. using the MS Teams
platform. Prospective bidders are advised to send their email address to the DOT-BAC Secretariatofficial email at dot.bac@tourism.gov.ph / jpvillamin@tourism.gov.ph not later than July 16, 2020.

7. Bids must be duly received by the BAC Secretariat at the address below on or before July 30, 2020
at 9:00am.
AllBids must be accompanied by a bid security in any of the acceptable forms and in the amount statedin ITS Clause 18. Late bids shall not be accepted.
The address for opening of bids is 6th Floor, Multi-Purpose Hall, DOT Bldg., No. 351 Sen. Gil Puyat
Ave., Makati CityThe Opening of Bids will be conducted through video conferencing using the MS Teams platform
on July 30, 2020 at 11:00 am.
Prospective bidders who are interested in joining the opening of bids must send the following
details to the BAC Secretariat via e-mail at dot.bac@tourism.gov.ph not later than 5:00 p.m. ofJuly 29, 2020:
Name of Representative(s) – maximum of two (2)Company Name
Email Address
Contact number
8. The DOT reserves the right to reject any and all bids, declare a failure of bidding, or not award thecontract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR,
without thereby incurring any liability to the affected bidder or bidders.
9.

For further information, please refer to:
Mr. GODOFREDO R. MALDONADO, JR.
DOT-BAC Head Secretariat
4" Floor, DOT Bldg., No. 351 Sen. Gil Puyat Avenue,
Makati City 459-52-00 to 30 loc. 425
dotbac.secretariat@yahoo.com
www.tourism.gov.ph
grmaldonado@tourism.gov.ph

ASEC. ROBERTO P. ALABADO III
BAC Chairperson