Invitation to Bid for the Procurement of Services of an EventManagement Company for Anilao Underwater Shootout 2021
Events and Collaterals
1.

The Department of Tourism (DOT), through the General Appropriation Act 2021 intends
to apply the sum of One Million Three Hundred Ninety-Eight Thousand Six Hundred
Fifty Pesos (PhP1,398,650.00) being the ABC to payments under the contract for“Procurement of Services of an Event Management Company for Anilao Underwater
Shootout 2021 Events and Collaterals” (DOT-BAC IB 2021-013). Bids received in excessof the ABC shall be automatically rejected at bid opening.

2.

The DOT now invites bids for the above Procurement Project. Delivery of the Goods isrequired within the dates provided in the Schedule of Requirements and TechnicalSpecifications. Bidders should have completed, within five (5) years from the date ofsubmission and receipt of bids, a contract similar to the Project. The description of aneligible bidder is contained in the Bidding Documents, particularly, in Section II(Instructions to Bidders).

3.

Bidding will be conducted through open competitive bidding procedures using a nondiscretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules andRegulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations
with at least sixty percent (60%) interest or outstanding capital stock belonging to citizensof the Philippines, and to citizens or organizations of a country the laws or regulations ofwhich grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4.

Prospective Bidders may obtain further information from DOT-BAC Secretariat throughthe contact details given below during 8:00 a.m. to 3:00 p.m. Monday to Friday Excluding
holidays and inspect the Bidding Documents as posted on the websites of the DOT and thePhilippine Government Electronic Procurement System (PhilGEPS).

5.

A complete set of Bidding Documents may be acquired by interested Bidders October 12,2021 to November 02, 2021 (8:00 a.m to 3:00 p.m.) and November 03, 2021 (until 9:00a.m.) from the given address and website(s) below and upon payment of the applicablefee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, inthe amount of Five Thousand Philippine Pesos (PhP5,000.00) OR deposited to:Account Name
Account Number
Beneficiary’s BankBank Branch

Department of Tourism-Regular Trust
00-0-05002-407-4
Development Bank of the Philippines (DBP)
F. Zobel BranchAddress

809 J.P Rizal corner F. Zobel St., Makati City, Philippines(Note: Pls. send copy of the Transaction report or any proof of payment at the email
addresses vccervantes@tourism.gov.ph and dot.bac@tourism.gov.ph
It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) and the website of DOT, provided that bidders
shall pay the non-refundable fee for the Bidding Documents not later than the submissionof their bids.
6.

The DOT will hold a virtual Pre-Bid Conference on October 19, 2021 at 10:30 a.m. using
the MS Teams platform. The prospective bidders are advised to send their email address totheDOT-BAC
Secretariat
officialemail
atdot.bac@tourism.gov.phjpvillamin@tourism.gov.ph not later than 5:00 p.m. on October 18, 2021.

7.

Bids must be duly received by the BAC Secretariat through manual submission on or before
November 03, 2021 at 9:00 a.m. only at the office address indicated below. Late bids shallnot be accepted.

8.

All Bids must be accompanied by a bid security in any of the acceptable forms and in theamount stated in ITB Clause 14.

9.

Bid opening shall be on November 03, 2021 at 10:30 a.m. at the given address below
The Opening of Bids will be conducted through video conference using the Google Meet
platform on November 03, 2021 at 10:30 a.m.
Prospective bidders who are interested in joining the opening of bids must send thefollowing details to the BAC Secretariat via e-mail at dot.bac@tourism.gov.ph andjpvillamin@tourism.gov.ph not later than 5:00 p.m. of November 02, 2021.




10.

Name of Representative(s) - Maximum of two (2)Company Name:
Email Address:
Contact No.

All documents shall be current and updated and any missing document in the checklist isa ground for outright rejection of the bid. Bidder shall submit one (1) original and five(5) photocopies of the first and second components of its bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangement in thechecklist when placed in an Envelope, with documents bounded, tabbed and labeledaccordingly.

11.

The DOT reserves the right to reject any and all bids, declare a failure of bidding, or notaward the contract at any time prior to contract award in accordance with Sections 35.6
and 41 of 2016 revised IRR of RA No. 9184, without thereby incurring any liability to theaffected bidder or bidders.

12.

For further information, please refer to:
Mr. GODOFREDO R. MALDONADO, JR.
Head, DOT-BAC Secretariat
Procurement Management Division
4th Floor, DOT Bldg.
351 Sen. Gil Puyat Ave., Makati CityTelephone Nos. 8459-5200 to 30 Loc. 425
Email Address: grmaldonado@tourism.gov.ph
Facsimile No.: 8459-5200 to 30 Loc. 425
Website Address: www.tourism.gov.ph

12. You may visit the following websites:
For downloading of Bidding Documents: www.tourism.gov.ph /www.philgeps.gov.ph

OIC-USEC. REYNALDO L. CHING
DOT-BAC Chairperson
October 12, 2021