SUPPLEMENTAL/BID BULLETIN NO. 1
This Supplemental/Bid Bulletin is issued to all prospective bidders to clarify, modify
and/or amend items in the Bidding Documents as discussed during the Pre-Bid Conference
held on 18 February 2022 for the Procurement of Event Management Services for
the Gala Dinner and Members’ Dinner Reception Requirements for the 21st World
Travel and Tourism Council (WTTC) Global Summit (DOT-BAC IB 2022-004), asfollows:
I.

Under Section III. Bid Data Sheet
ORIGINAL PROVISIONSAMENDMENT / REVISIONSITB Clause
5.3II.

ITB Clause
For this purpose,contracts similar to theProject shall be:

5.3

For this purpose,contracts similar to theProject shall be:a. experience incatering to social
events/social functions
for Philippine-hosted
international events,internationalconferences, meetings,congresses, etc.;

a. experience incatering to social
events/social functions
for Philippine-hosted
international events,internationalconferences, meetings,congresses, etc.;

b. completed withinten (10) years prior to
the deadline for thesubmission and receipt
of bids.

b. completed within
five (5) years prior to
the deadline for thesubmission and receipt
of bids.

Under Section VII. Technical Specifications

ORIGINAL PROVISIONS
I. Specifications

AMENDMENT / REVISIONS
I. Specifications

A. Member’s Dinner Reception of theWorld Travel and Tourism Council(WTTC) Summit in 2022

A. Member’s Dinner Reception of theWorld Travel and Tourism Council (WTTC)
Summit in 2022

Event

Member’s Dinner
Reception of the World
Travel and Tourism Council(WTTC) Summit in 2022
20 April 2022

Event

Marble Hall, Ayuntamiento
or Malacanang

Venue

Date
Venue

Date

Member’s Dinner
Reception of the World
Travel and Tourism Council(WTTC) Summit in 2022
20 April 2022
Plan A Venue:
National Museum of
Natural History
Proposed Plan B
Venues:Page 1 of 7

Set-Up

Formal, sit down, plated
Set-UpAudience
ProfileAudience
ProfileTheme

150 high profile
international delegates andguests(High profile delegates arecomposed of WTTC leaders
who are mostly top
officials (CEOs, owners,etc.) of large global traveland tourism enterprises)
Filipino Spanish-inspired
Continental

Theme

Scenario
Scenario

TBA

B. Gala Dinner Reception of the World
Travel and Tourism Council (WTTC)
Summit in 2022
Event
Gala Dinner Reception ofthe World Travel andTourism Council (WTTC)
Summit in 2022
Date
21 April 2022

The Peak at Grand HyattManila, Shangri-la at
the Fort Ballroom
Formal, sit down, plated
150 high profile
international delegates andguests(High profile delegates arecomposed of WTTC leaders
who are mostly top
officials (CEOs, owners,etc.) of large global travel
and tourism enterprises)
Rediscovering Travel |Bohemia Filipinana (keyconcepts: elegant
festival parade, Patis
Tesoro innovative
designs, creative fusionof traditional andcontemporary)
The event will serve as
an immersive stage forthe performative
engagement of thecontemporary andtraditional, as well as
the grounded Filipino
identity and theunanchored worldly
bohemian, showcasinga grand Philippine
experience anddestination showcase.
To Be Advised

B. Gala Dinner Reception of the World
Travel and Tourism Council (WTTC)
Summit in 2022
Event
Gala Dinner Reception of
the World Travel andTourism Council (WTTC)
Summit in 2022
Date
21 April 2022

Page 2 of 7

Venue(tentative)

Set-UpAudience
ProfileTheme

Scenario

Fort Santiago,
Intramuros (outdoorvenue)

Venue(tentative)

Plan A Venue:
Fort Santiago,
Intramuros (OutdoorVenue)

Formal, sit down, plated/managed buffet
800 pax (internationaldelegates and guests)
Filipino-Spanish

TBA

Set-UpAudience
ProfileTheme

Scenario

II. Scope of Services

Proposed Plan BVenues:
SMX Convention
Center
Bay Area Hotel
Ballrooms
World Trade Center
ManilaFormal, sit down, plated/managed buffet
800 pax (internationaldelegates and guests)
Rediscovering Travel |Hinabi, Sheer Heritage(key concepts:
elegant, subtle,weaving)
Through collaboration
between weavers andcontemporary designersof men's barong tagalog
and women's terno with
Philippine indigenous
fabrics, the event willhighlight the links
between tradition andmodernity.
To Be Advised

II. Scope of Services

1. Must be able to provide/cater foodand beverage requirements to thenumber of persons required perevent.

1.

Must be able to provide/cater foodand beverage requirements to thenumber of persons required perevent.

2. Must be able to provide curated
menu selections (from Filipino tocontinental dishes) to include a
selectionofappetizers/
horsd’oeuvres, soup, main entrée (fit fora high profile gala dinner such as
steak and seafood, “surf and turf”),
drinks, desserts, snacks and coffee,
tea, and wine. Preferably, a speciallycurated menu featuring Spanish andPhilippine cuisine or fusion dishes
that fits/blend with the theme of theevent (e.g. with additional paella).

2.

Must be able to provide curated
menu selections (from Filipino tocontinental dishes/ Filipino fusion)of appetizers/ hors d’oeuvres, soup,main entrée (fit for a high profile galadinner such as steak and seafood,“surf and turf”), drinks, desserts,
snacks and coffee, tea, and wine.
Preferably, a specially curated menufeaturing the best of Philippine
cuisine and ingredients, thatfits/blends with the theme of theevent. Menu selection provided
should not be lower than P3,500.00

Page 3 of 7

Menu selection provided should not
be lower than P3,500.00 per person.

per person exclusive of at least
two servings of white or red wine
and with provision for otheralcoholicbeverages(localspirits)

Should not repeat a menu item inboth dinner receptions to provide
variety for the guests. This may becoordinated with the WTTC Socials
Committee.

Should there be any additional
persons/ full meal order above
the specified number of guests inthis bid, the rate for theadditional guest/ full meal ordershould follow the same per pax
rate proposed for the dinner.
Should not repeat a menu item inboth dinner receptions to provide
variety for the guests. This may becoordinated with the WTTC Socials
Committee.

3. Must be able to accommodate dietary
restrictionsofguests(halal,vegetarians, diabetics, people withallergies, etc., with 15% provision forevery meal or based on the list
provided by TPB.

3.

Must be able to accommodate dietaryrestrictions
ofguests(halal,vegetarians, diabetics, people withallergies, etc., with 15% provision forevery meal or based on the list
provided by TPB.

4. Must provide an allocation for at least
two rounds of beverage (water/juice/ iced tea/wine) during dinnerand a provision of an open bar
featuring local spirits and a selectinternational brands as may besuggested by the WTTC Organizers.

4.

Must provide an allocation for at least
two rounds of beverage (water/juice/iced tea/wine) during dinnerand a provision of an open bar
featuring local spirits and a selectinternational brands as may besuggested by the WTTC Organizers.

5. Must provide food presentation andtasting before the event, asapplicable.

5.

Must provide food presentation andtasting
beforethe event, asapplicable.

6. Mustbeamenable
tothedecrease/increase up to 10% of theminimum guarantee one week before
the event.

6.

Must
beamenable
tothedecrease/increase up to 10% of theminimum guarantee one week before
the event.

7. Must be able to provide appropriate
venue styling, linen and centerpiecesof the banquet set up following thetheme of the dinner.

7.

Must be able to provide appropriate
venue styling, linen and centerpiecesof the banquet set up following thetheme of the dinner.

8. Must provide other dinner theme
enhancements that will showcase theFilipino gastronomic culture such as
sorbetes and/or halo-halo station,
taho station, kakanin station, as
applicable and appropriate for thenumber of guests.

8.

Must provide other dinner theme
enhancements that will showcase theFilipino gastronomic culture such as
sorbetes and/or halo-halo station,
taho station, kakanin station, as
applicable and appropriate for thenumber of guests.

Page 4 of 7

9. Must provide the appropriate tables
and chairs for the dinner reception –banquet set up.

9.

Must provide the appropriate tables
and chairs for the dinner reception –banquet set up.

10. Must provide their own tents for thecatering food preparation area, asrequired

10. Must provide their own tents for thecatering food preparation area, asrequired.

11. Must be able to provide amenities
such as soap, tissue and attendant innearby restroom/s in the two dinnervenues; and augment the rest room
requirement with the provision ofaround ten (10) additional airconditioned
portalets,
inFortSantiago, Intramuros.

11. Must be able to provide amenities
such as soap, tissue and attendant innearby restroom/s in the two dinnervenues; and augment the rest room
requirement with the provision of atleast ten (10) units of air-conditioned
portalets,
inFortSantiago,
Intramuros.

12. Must be able to provide sufficientnumber (1-2 wait staff per table) ofuniformed and well-trained banquet
service personnel; standby waiters
for all VIP tables and a dedicatedpoint person to attend to all
arrangements.

12. Must
provideIndustrial/
evaporative air coolers (at least
20 units) for the guests/ dinnerarea, actual number subject toincrease as may be deemedsufficient in cooling the dining
area for 800 guests. This should
also
includetherequired
generator sets and appropriate
cabling for the air cooling units.

13. All personnel physically present in
the event should be fully vaccinatedand have a negative RT-PCR test.

13. Must be able to provide sufficientnumber (1-2 wait staff per table) ofuniformed and well-trained banquet
service personnel; standby waiters
for all VIP tables and a dedicatedpoint person to attend to allarrangements.
14. All personnel to be assigned
physically in the event should befully vaccinated and must submit
a copy of vaccination card and anegative RT-PCR Test Result
within 48hours/2 days before
the actual event.
Tobeconsidered
fully
vaccinated, one must have been
vaccinated for at least two weeks
after receiving the second dose(of a two-dose vaccination) or for
atleasttwoweeks
after
receiving a single-dose vaccine.

14. Shoulder the cost of necessary venue
fees, as applicable.

15. Shoulder the cost of necessary venue
fees, as applicable.

15. Shoulder the RT-PCR testing at least
two (2) days before the actual eventof the supplier’s personnel who will

16. Shoulder the RT-PCR testing at least
two (2) days before the actual eventof the supplier’s personnel who will

Page 5 of 7

be physically present at the event
venue.

be physically present at the event
venue.

16. Any other requirements that may bemutually agreed upon by the WTTC
Secretariat and the supplier.

17. Any other requirements that may bemutually agreed upon by the WTTC
Secretariat and the supplier.
18. Must provide generator/s and otherbasic electrical equipment/supplies
required for catering service andstyling requirements for the Gala
dinnerIII. ELIGIBILITY REQUIREMENTS
A. TECHNICAL REQUIREMENTS

III. ELIGIBILITY REQUIREMENTSTECHNICAL REQUIREMENTS

1. Catering company/provided caterer
must have experience in catering tosocial events/social functions for
Philippine-hosted
international
events, international conferences,meetings,congresses,etc.;
Catering to high-level governmentsocialfunctionswillbeanadvantage.
Must
have
the
necessary skills and manpower toimplement the event.

1. Catering company/provided caterer
must have experience in catering tosocial events/social functions for
Philippine-hosted
international
events, international conferences,meetings,congresses,etc.;
Catering to high-level governmentsocialfunctionswillbeanadvantage.
Must
have
the
necessary skills and manpower toimplement the event.

2. Must include in their core personnel
or should engage a renowned
Filipinocelebrity
cheforrestaurateur who will curate themenu for all the specified dinners.

2. Must include in their corepersonnel or should engage anworld-renowned/
internationally-recognized andawarded Filipino celebrity chef
and his/ her team or cateringstudio(asrequired)or
restaurateur who will curate
the menu for all the specified
dinners. He/she should haveexperience in curating a highlevel (world leaders) dinner.

3. Must have handled at least three(3)
eventssimilartotherequirement
withinternational
participants. Must submit a list of
on-going
and/orcompleted
projects/contracts similar to therequirement.

Should have been recognizedby the United Nations World
Tourism Organization for his/her gastronomic achievements/initiatives.
3. Must have handled at least three(3)eventssimilartotherequirement
withinternationalparticipants. Must submit a list of
on-going
and/orcompleted
projects/contracts similar to therequirement.

Page 6 of 7

III. The following amendments and clarifications
prospective bidder(s) guidance and reference:

areprovidedforthe1) Bidders should submit a budget breakdown of their proposal to be specified
in the Financial Bid Proposal.
2) Dinner Entertainment will be c/o the Cultural Center of the Philippines(CCP).
3) Styling of the dinner area should complement the theme concepts createdby the CCP and will be subject to the approval of CCP and the WTTC CoreGroup/Secretariat.
All unamended portions of the Bidding Documents shall remain the same.
This Supplemental/Bid Bulletin shall form an integral part of the Bidding Documents.
Please be informed that the deadline of submission and opening of bids will beon 03 March 2022 at 9:00 a.m. and 10:30 a.m., respectively.
For the guidance and information of all concerned.

OIC-USEC. REYNALDO L. CHING
Chairperson, Bids and Awards Committee
Department of Tourism

24 FEBRUARY 2022

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