TERMS OF REFERENCE
Project Title
Job Specification::

DateVenue::

Location
Booth size::

Salon dela Plongee 2018
Design, Set-up, Maintenance and Dismantling ofPhilippine Pavilion
January 12-15, 2018 (event proper)
Porte De Versailles
Paris, FranceTBA
148sqm (Island stand – 4 sides open)

BACKGROUND:
In line with its objective of capturing a larger share of the French dive market, the Philippine
Department of Tourism (DOT) will be participating in the Salon International de la Plongee
Sous Marine 2018 in Paris, France.
The Paris International Dive Show (Salon International de la Plongee Sous-Marine) is THE
show for the diving sector. It is the only event in France that brings together dive exhibitors ofvarious categories: associations, boats, diving centers, dive insurance, manufacturers anddistributors, media, publishers, tourism offices, training, dive operators and travel agents.
There are more than 350,000 scuba divers in France, 10% (40,000) of which travel abroad for
diving through a tour operator. Taking part in this event will give the Department theadvantage of a publicity campaign spread over several months-at no extra cost.
PURPOSE / OBJECTIVESThe Philippine Department of Tourism is in need of the services of a company based or has
an affiliate in France engaged in the business of designing and setting up of booths for travel
and consumer fairs for the Philippine Stand at Salon International de la Plongee Sous-Marine
2018.
The construction of the aforementioned booth aims to attain the following objectives:Generate a positive name recall of DIVE Philippines brand and boost the visit of diveenthusiasts to Philippine dive destinations
Create an atmosphere that reflects the Philippines as the global center of marine
diversity;
Create a highly functional, interactive and visually appealing area for the provision of
the Philippine tourism information, product updates, audio-visual presentations, tabletop business meetings, and other promotional activation.
Highlight the features of Philippine dive destinations, with focus on Tubbataha Reef,
Batangas, Cebu, Coron and Southern Leyte.

Capability Requirements Must have an experience rendering services at international exhibitions
 Must have the capability to operate in France
 Must have a dedicated team who will focus on the design and set-up of the Philippinebooth Must have the capability to invest, coordinate shipment to Salon de la Plongee site,assemble and install AV equipment, and furniture accent pieces for the Philippinebooth
Scope of Work / Deliverables
The Philippine Department of Tourism requires a package of services for the following:1. General stand design theme: DIVE PHILIPPINES
2. Philippine booth design – a functional booth that will accommodate Eighteen (18)exhibitors and showcase the Philippines’ top dive destinations, incorporating thedesign pegs to be supplied by the DOT
3. Design and construct space that will accommodate the following: 3.5m x 2m LED wall with USB port or built in video player that will project
Philippine tourism videos and images
 Stage for Philippine performers (live animation)
 Eighteen (18) Philippine exhibitors Information counter VIP Reception area
 Storage area
 Kitchen with small dining area for the PHL delegation
 Area for interactive animation/underwater (UW) 360°
Specific Stand Requirements
1. Provide individual company negotiating tables with 3 chairs for each Philippine
exhibitor. Each station must have the following: One table Lockable storage cabinet (may be part of the design of the table)
 Individual electric outlets (3 sockets each) Company name and logo
2. VIP reception area which can comfortably accommodate six (6) guests at a time andshould have the following: Furniture and fixtures, featuring modern and contemporary designs
 Appropriate backdrop visuals
 Brochure rack
 Fresh plants and flowers
 Electrical outlet on both sides
 Lockable storage cabinet
 51” LED TV with USB port or built-in video player
 Coat rack
3. One information counter which can accommodate 3 persons at a time and shouldhave the following: Appropriate visuals (backlighted) and accessories
 Electrical outlet
 Brochure rack
 3 chairs
 Exhibitor directory
4. Storage room where PHL delegation can keep their materials and should have thefollowing: Storage shelves
 Lockers (at least 10 to 12 lockers)
 Coat hangers (big enough to hang coats for at least 30 pax) Mini-kitchen with sink and running water Small dining area
 Half-length mirror
 Colored printer with ink and bond paper Kitchen utensils and appliances (coffee-maker, refrigerator, microwave
oven, hot & cold water dispenser, cups and saucer, serving trays, cutleryset, drinking glasses, trash bins, ample supply of trash bags etc.)

5. Small stage/platform Size should be 2m x 3m
 Sound system (microphone/s, loud speakers, technical rider, etc.)
 Power outlets
 Small prop table 3.5m x 2m LED wall
6. Provision of one area that will allow booth visitors to view 360° underwater video (VR)
7. Backlighted hanging banners (size will depend on the booth)
8. Elevated carpet platform / floor to conceal the electrical wirings and connections.
9. Fast and reliable Internet connection for the whole Philippine delegation.
10. Backlighted hanging banners
11. Sufficient lighting that will create a dramatic effect, complementing the design of thebooth.
12. All exhibition connections and fees (ample supply of electricity, running water,
suspensions and permits)
13. Set-up and installation of the aforementioned booth while strictly following the rules
and regulations set by the event organizer.
14. Dismantling inclusive of storage/disposal of the aforementioned booth parts andegress on the date designated by the event organizer.

Staff complement
In order to meet the objectives and carry out the activities for this project, bidders shall submit
the recommended staff complement.
1. Person who will supervise the stand set-up, maintenance and dismantling
2. Available maintenance personnel for the duration of the fair
Time Frame and Schedule of Work Initial booth design should be enclosed upon submission of bid
 Booth set-up and dismantling: Should follow the official event schedule asprescribed by the events organizer
BudgetThe total budget allocation is Php4,200,000.00 or EUR70,000.00 inclusive oftaxes and other fees. The financial proposal should allow for modifications instand layout and design in accordance with the needs and requirements of theend user.

Evaluation Procedure
The winning bidder shall be selected not solely based on the amount of bid but
the Philippine Department of Tourism Bids and Awards Committee (PDOT-BAC)
shall also consider the overall design of the booth based on this Terms ofReference (TOR)The winning bid shall be determined based on the proposal with the mostadvantageous financial packaged cost, provided that the amount of the bid does
not exceed the above total budget.
Contact Persons:
Rita Doctor / Celstine Sy
MDG - Dive Group
Department of Tourism
phdiveteam@gmail.com
Anabelle Gaye ApostolOperations Officer

Philippine Department of Tourism – Frankfurt
anabelle@morefunphilippines.de