ECONOMIC DEVELOPMENT CORPORATION
OF WAYNE COUNTY, INDIANA
Board Meeting Minutes
Monday, December 4, 2017
BOARD MEMBERS PRESENT:Barrett, Elzemeyer, Frame, Jackson, Leisure, Parker, Salazar, Upchurch,Warner, Witte, Yaeger

BOARD MEMBERS ABSENT:

Russell

STAFF PRESENT:

Shaffer, Doty, Geres

GUESTS PRESENT:

Oler, Ron – Richmond Common Council
Sowers, George – EDC Attorney

CALL TO ORDER
Board Chair Jackson called the meeting of the Board of Directors of the Economic Development
Corporation of Wayne County, Indiana to order at 4:00 p.m. on Monday, December 4, 2017 in the EDCboard room.
Jackson and Shaffer thanked Lee Elzemeyer and Tracie Upchurch who were both attending their last EDC
board meeting for their current term. Both have served as chair of the organization at one point.
APROVAL OF MINUTES
Jackson stated the minutes from the November 6, 2017 board meeting were on pages 2-4 of the board
packet. Motion by Upchurch, second by Salazar to approve the November 6, 2017 minutes as presented.
Motion carried.
TREASURER’S REPORTA. November 2017 Financial ReportElzemeyer reported on being over budget $8,155.49 MTD for November and under $99,625.45 YTD.
He reported on items over budget for the month and year and stated they would all catch up by theend of the year, with the exceptions of 1369 – Long-Term Disability and 2215 – Equipment Supplies,
which will get transfers at the end of the year. Motion by Witte, second by Parker to approve theNovember 2017 financials. Motion carried.
COMMITTEE REPORTS
A. Finance – Elzemeyer reported the finance committee met on November 30th and reviewed theNovember GL and a draft of the 2018 budget.
B. Executive – Jackson reported the executive committee also met on November 30th and reviewed theOptivise IT contracts and did recommend approval by the full board, discussed a compliance report,and heard several project updates.
EDC STAFF REPORT
Geres – Geres reported on giving the report on the budget at the Wayne County Commissioner andCouncil workshop. She reported on being busy with tasks related to employee resignations after Joe
Henry’s resignation. She reported on completing and RFI for Project Ocean, working on the annual dinnerwith the Wayne County Area Chamber of Commerce’s ACE committee and meeting with Phil and Melissa

from the Chamber and Valerie about the possibility of sharing an intern.
Doty – Doty reported on working on several elements of the Home in Wayne campaign, met withManpower with Joe Henry to show them how to use the Hoosier Opportunity website to post jobs, posted
a new Brightside story on Warm Glow, and spoke with Millie Martin, Joel Brandingham, and Phil Quinn totalk about the Home in Wayne campaign.
Shaffer – Shaffer reported on another busy with month with three new business attraction leads, twofrom IEDC, and one was a direct contractor lead. She reported a site visit was scheduled for Project Siloand she had been summoned to Indianapolis for Project Swashbuckle. She reported on attending alunch meeting at Earlham where they discussed reestablishing the Japanese language program at RHS.
Site investigation work on MIP Phase I continues, the wetland delineation reported was submitted toNorfolk-Southern as there are wetlands along the rail where a spur has been considered. She reported
on testifying at the IURC hearing for Sugar Creek and Western Wayne Regional Sewer District.
OTHER BUSINESS
A. Opti-vise IT Contracts
Shaffer reported on the contracts for Opti-vise IT:
Optimize-IT Professional Plus – Agreement: A monthly service agreement for unlimited hours oflabor at $520.50/month which covers 6 devices.
Infrastructure Upgrade: $800.10 to cover a switch, access point, and battery backup and $290.70 for
the labor to upgrade
Migration to Office 365: $1,044.90 to cover the migration to Office 365
Replacement Equipment: $3,253 to cover two laptops with docking stations for Valerie and theManager of Existing Business and Education position.
Motion by Witte, second by Frame to authorize Valerie Shaffer to enter into presented contracts,
pending positive feedback from review with another IT provider. Motion carried.
B. 2018 Budget Review
Shaffer reviewed the 2018 budget with the board of directors noting line items that had increased
or decreased from last year. The total increase is 4.36% compared with the initial increase of 2.6%
that was raised after Joe Henry resigned to allow for additional insurance not knowing who will be
hired for his position. The total budget is $625,198.24 up $26,141 from the previous year. Motion byElzemeyer, second by Barrett to approve the budget as presented. Motion carried.
C. Home in Wayne Radio Campaign
Doty reported on contracts for the radio component of the Home in Wayne campaign. Shaffer noted
we would request a transfer from Contractual/Professional next month to fund these contracts. Thecontracts are for $1,992 from Kicks96 and $1,755 from 6101.3/WFMG. Motion by Frame, second bySalazar to approve the contracts as presented. Motion carried.
D. 2018 Board and Committee Meeting Schedule
The schedule was provided in the board packet.
ADJOURNMENT
Jackson adjourned the meeting at 5:32 p.m.
NEXT BOARD MEETING – Monday, January 8, 2018
at EDC of Wayne County, Richmond, Indiana at 4:00 pm