ECONOMIC DEVELOPMENT CORPORATION
OF WAYNE COUNTY, INDIANA
Board Meeting Minutes
Monday, February 4, 2013
BOARD MEMBERS PRESENT:Ahaus, Clark, Cohen, Elzemeyer, Green, Hackman, Robinson, Warner, Witte

BOARD MEMBERS ABSENT:

Guiley, Smith, Meredith

STAFF PRESENT:Shaffer, Doty, Geres

GUESTS PRESENT:

Burns, Denny – Wayne County Commissioner
Oler, Ron – Richmond City Council
Plasterer, Jeff – Wayne County Council
Ronald, Louise – Palladium-Item
Sowers, George – Attorney for EDC

CALL TO ORDER
Board Chair Robinson called the meeting of the Board of Directors of the Economic Development Corporation ofWayne County, Indiana to order at 4:01 p.m. on Monday, February 4, 2013, in the Richmond Room at Earlham
College in Richmond, Indiana.
APROVAL OF MINUTES
Robinson stated the minutes from the January 7th, 2013 board meeting were on pages 2 - 4 of the board packet
and allowed time for the board to review them. Motion by Witte, second by Green to approve the minutes fromthe January 7th, 2013 monthly Board of Directors meeting. Motion carried.
TREASURER’S REPORT
Elzemeyer reported the treasurer’s report could be found on page 5 of the board packet. He reported the current
month actual was $31,500 compared to $37,500 budgeted. He noted there were a couple of items to review: legal
services was over budget due to paying a retainer fee of $5,000; utilities over budget due to error in payment andwould have a credit next month; rent over due to paying both January and February; and dues over due tomembership renewal. He stated as we go through the months, these line items will catch themselves up.
Elzemeyer ran through the account summary as of January 31, 2103: Operating - $137,897.08, Silver Eagle $76,924.57, Discretionary - $65,262.57, Grant Administration - $6,470.48, and Escrow - $5,011.36. Motion byGreen, second by Clark to approve the January financial statement as presented. Motion carried.
EDC STAFF REPORT
Shaffer – Shaffer introduced intern, Paul Hutchison, a senior at IU East who works full time at Ace, who would beworking unpaid at the EDC Monday – Thursday from 3:30 p.m. to 5:30 p.m. Shaffer said Hutchison offered to use
vacation days from Ace to attend meetings and other events. Shaffer stated Hutchison would be working on
updating the sites and buildings database. Shaffer allowed Hutchison to say a few words about himself. Hutchison
stated he was from Randolph County and moved to Wayne County when he started attending Indiana University
East, that he’d taken a few economics courses above what was required, and is interested and excited to work atthe EDC.
Shaffer reported the EDC is partnering with Wayne Dairy and the Indiana Clean Cities Coalition to organize aninformational session to gauge local government and businesses interest in a local CNG fueling station. Shaffer
stated Wayne Dairy opened one at their dairy in Orville, Ohio and is considering doing so at their dairy here.
Shaffer stated compressed natural gas runs about $1.50-$2.00 cheaper than diesel. Having a CNG fueling stationin Wayne County could be used as an attraction tool. The information session is set for 2 -4 pm on Wednesday,February 27, 2013 in the Richmond Common Council Chambers.
Geres – Geres reported she had worked on a local contractor list requested by Sugar Creek Packing and Wayne
County Area Chamber of Commerce’s Buy Local committee. She had started with a list provided by the Chamberof Commerce and had added listings from the local phone book. Then she had worked with Danny Stamper andJohn Oberle to reduce the list to only include heavy commercial and industrial servicers and suppliers. The list wasgiven to Sugar Creek Packing and will be posted on the EDC website. She also stated she would be working withHutchison on updating the sites and buildings database.
Doty – Doty reported on her staff report as well as on the marketing committee update in the absence ofcommittee chair Guiley. Doty reported on the rehab of the EDC website stating you wouldn’t see much change inthe form of design, but that it would become mobile compatible in which one site could be viewed on all devices.
She is also working with Irongate Creative on redoing the logo for Valerie’s blog. Now that we’ve come to the endof the ‘first 60 days,’ Valerie has decided to continue with the blog and it will now be titled, “From the desk of thePresident.” Doty also reported on the Google analytics from the EDC website, comparing numbers from October
before Valerie started as president and before the blogs to December, and page visits went from 361 to 727. Theanalytics show that the blogs are making a difference. Doty also reported on new social media platforms, that theEDC is creating a company page for Linked In and would be ready in the next few days. She attended a seminarthat reiterated the purpose of social media is to drive traffic back to your website, and may be looking intocreating a Twitter account to do just that. She reported on the Boost event, that she helped with registration andwas a table host. She reported on progress with the farm lease, that once the total acreage to be farmed has been
determined we’ll be able to finalize and sign it. The City of Richmond has allowed lots 1-5 to be farmed and thefarmer has been made aware of soil borings to be performed. The farmer expects to begin farming between Apriland May. Doty also reported she’s been approached by the Palladium-Item about contributing a regular column inMaximum Business.
COMMITTEE REPORTS
A. Industrial Park – Committee chair Cohen reported the committee met last Thursday, January 24th, 2013 andhad good attendance. The meeting was attended by members: Burns, Clark, Cohen, Foster, Hackman,Higinbotham, Turner, Warner, and Witte and staff: Shaffer, Doty, and Geres. He reported the committee
overviewed the contractor list, and received an update on Sugar Creek. Sugar Creek has new signage at the park,
will start the bid process for work on the plant between April and May, begin construction in June, and start
production in July 2014 with full production in 2015-2016. Doty was requested to help find a grant to help fundthe construction of the pre-treatment facility which will cost in excess of $4 million, but was unable to do so.
Cohen stated Higinbotham updated the committee on the sewer capacity at the GIP that levels will be under full
capacity but there are concerns from the WWRSD board about future levels. He stated the committee also
discussed adding more soil borings at the MIP Phase II site, but would defer details to the end of this meeting.
B. Finance – Committee chair Elzemeyer reported the finance committee also met on January 24th, 2013 andreviewed the GL and January financial report, discussed closing the escrow account at Wayne Bank, closing thegrant admin account at First Bank, and opening at grant admin savings account at Wayne Bank. The committee
also discussed the process of generating 1099’s and that there would be a slight modification going forward anddiscussed the scheduling of future meetings.
C. Executive – Robinson reported the executive committee also met on January 24th, 2013. The committee had agreat conversation with Jeff Plasterer and Peter Zaleski concerning the implementation of the comprehensiveplan. The committee also discussed resolutions needed from First Merchant’s Trust concerning the staff’s403(b)’s, proposed EDIT grant requirements, EDIT contract updates – that the commissioners would open up
negotiations with the other towns, the impact of Richmond’s decision to only fund 25% of their EDIT contribution,and increasing the soil borings in the MIP from 21 to 38. She stated the meeting was a long one, adjourning at
6:20 p.m.

Hackman questioned where the mayor stood in regards to signing the contract with the county. CommissionerBurns stated the contract has not been signed yet, that he would allow 2-3 weeks after the Chamber ofCommerce took a stand against the 25% contribution in favor of the normal 50% contribution to begin
negotiations again. Ahaus questioned if the lesser contribution would mean the city would lose their board
appointments. Shaffer stated the by-laws did allow for a re-evaluation of board appointments.
OTHER BUSINESS
A. Resolutions to open/close banking accounts
Resolution to close the First Bank Grant Administration account and open a Grant Administration savings
account at Wayne Bank due to lack of activity was presented to the board for approval. Motion by Green,second by Hackman to approve resolution. Motion carried. Resolution to close the escrow account at Wayne
Bank was presented to the board for approval. This account has a zero balance due to returning funds to theConsolidated EDIT Fund. Motion by Green, second by Hackman to approve this resolution. Motion carried.
B. First Merchant’s Trust 403(b) Resolutions
The First Merchant’s Trust 403(b) resolutions were presented to the board for approval. Shaffer stated thesewere annual resolutions required by First Merchants. Motion by Green, second by Ahaus to approve the firstresolution stating the EDC will not make a matching contribution to the plan. Elzemeyer abstained. Motion
carried. Motion by Green, second by Warner to approve the second resolution stating the EDC will make acontribution of 5% salary to the plan. Elzemeyer abstained. Motion carried.
C. Discussion on proposed EDIT grant policy
Shaffer stated the EDC has not had any qualifications in the past to provide any guidance in approving EDIT
applications and that going forward something is needed to protect the consolidated funds to be used for job
creation. Shaffer submitted a proposal that companies should meet three of the four qualifications:organization is creating 10 full-time jobs, minimum starting wage for each new hire is $10/hour excluding
benefits, minimum investment of $500,000, and/or training grant requests funds programs that provide
Wayne County residents with certifications and/or transferrable skill sets as determined by the EDC Board ofDirectors. The board discussed changing the fourth qualification to require the business to be in Wayne
County, that not all employees of Wayne County business are necessarily Wayne County residents. Shaffer
stated meeting 3 of the 4 would give the EDC flexibility and she would discuss this new policy more in depthwith the commissioners on Wednesday, and then potentially bring it back to the board at the next meeting.
Secondly, Shaffer presented a revised EDIT grant compliance form and requested feedback. The board held alengthy discussion on this topic, and it was ultimately decided to request the number of employees, notnames due to privacy issues and that the EDC should request the number of employees before the project
was initiated and a copy of the W-3 form for the year immediately preceding the grant application at the timethe EDIT application is submitted rather than later when they are completing the compliance form.
D. MIP Geotechnical Investigation
Shaffer reported last month the board had approved a contract for 21 soil borings on lots 1-5 of phase II of
the MIP at a cost of $7,400 to be encumbered from the 2012 discretionary account. She stated that afterworking with Project Moon and them expressing interest in the northern most section of phase II because of
the rail access she realized the potential in marketing all 166 acres of phase II, not just lots 1-5. The newcontract is for 38 borings at an additional $6,100 for a total of $13,500. The Industrial Park committee
recommended going forth with the new contract. After speaking to Commissioner Burns, he stated thecommissioners would be willing to approve the $6,100 to come out of the consolidated EDIT fund. Rather
than submitting an EDIT application, the treasures office said to just submit a claim voucher. Motion by Green,
second by Hackman to propose to move forward with the new contract for 38 soil borings. Motion carried.

ADJOURNMENT
Robinson thanked everyone for attending and adjourned the meeting at 4:54 p.m.

NEXT BOARD MEETING – 4:00 p.m. on Monday, March 4, 2013,
Earlham College, Bolling Center, Richmond Room, Richmond, Indiana