International Longevity Center Global Alliance
The Meeting of the Board of Directors

MINUTESin Room 5 and 7, Pavilion Conference Centre,
V&A Waterfront, Cape Town,
South Africa on October 25-26, 20101

1.

PRESENT◇Co-Chairs
Dr. Monica Ferreira（South Africa）

Baroness Sally Greengross（UK）◇Members
Mr. Shinichi Ogami（Japan）
Dr. Francoise Forette （France ）Ms. Noreen Siba（UK）
Dr. Jayant Umrankar（India）
Dr. Sebastiana Kalura（South Africa）
Dr. Lia Daichman（Argentina）
Mr. Martin Boekholdt（Netherlands ）Ms. Marieke Van Del Waal（Netherlands）
Dr. Sara Carmel （Israel）
Dr. Mary Ann Tsao（Singapore）
Ms. Angelique Chan（Singapore）
Ms. Mala Manap（Singapore）
Dr. Masako Osako (Global Alliance Secretariat)■Observers
Dr. Bernard Forette（France）

Dr. David Matchar（Singapore）■Absence
USA、Dominican Republic、Czech Republic2◆◇9:00〜12:00 on Oct. 25◆◇
1.

INTRODUCTION

Monica welcomed the partners to the meeting and outlined aims of what she termed
would be a “watershed” meeting for the Global Alliance. Bob’s passing had been a major
loss to the Alliance and Shigeo was to step down as Co-President in a year’s time.
Discussion and decisions taken in the meeting were needed on leadership succession; ILC
USA’s future participation in the Alliance; redefinition of the functions and operation of
the Secretariat; the financial situation of, and a financial strategy for the Alliance; andmembership policy. All in all, the meeting and the Board should direct itself towards
professionalizing the Alliance’s operations; introducing and establishing procedures tosupport effective operations; assuming greater financial responsibility; increasing partner
participation; and enhancing the Alliance’s global relevance and influence.

2.

REMEMBRANCE OF ROBERT BUTLER

The meeting participants each took five minutes to remember Bob, pay tribute to hislegacy and honour his contribution to the Alliance.

33. ADOPTION OF THE MINUTES OF THE PREVIOUS MEETINGThe minutes of the Board Meeting held in Paris, France on July 5, 2009, which had been
circularized, were adopted by the Board. Matters arising from the minutes and outcomes
noted were:
4.1 ILC Singapore had resolved an earlier constraint on using that name within thehost institution.
4.2 ILC Czech Republic had broadened the scope of its activities, but had beenasked to expand a focus on Gerontology, not necessarily or only Economics.
4.3 Jacques Schraven at ILC The Netherlands had been invited to lead a fundraising
initiative for the Alliance, and Martin and Marieke will discuss the invitation andany progress made with him.

4. MEMO ON THE MEETING HELD IN NEW YORK
Masako reported on proceedings of a meeting held between certain ILC partners andrepresentatives of ILC USA, in New York on September 29, 2010, to coincide with theMemorial Service for Bob. Main points in the memo were that 1) the USA center will be
relocated to the Mailman School of Public Health at Columbia University, effective fromMarch 1, 2011; 2) recruitment of a deputy professor and two deputy heads (to represent
Policy Analysis and Research activities, respectively) was under way; 3) the
responsibilities of the Secretariat of the Global Alliance should be redefined; and 4)
Shigeo’s term as Co-President will end in 2011, and Sally and Monica had been elected
as Co-Presidents, pending ratification.

4◆◇13:00〜17:00 on Oct. 25◆◇
5. STATUS OF APPLICATIONS FOR MEMBERSHIP
Masako reported on the status of applications from various countries for membership of
the Alliance: Brazil: Dr Alex Kalache will resubmit an application for an ILC Brazil for
consideration in the 2011 Board Meeting; China:No further application had been

received from China Masako and Mary Ann will follow up on potential applicants;
Australia: Dr Julie Byles had intimated that she would not be submitting an application
at this point.
Membership policy was discussed broadly. It was noted that the entry fee for newmembers had been reduced from US$20 000 to $10 000. Some participants felt that a feeof $5,000 would be more appropriate, but no vote was taken on this matter.
It was agreed that pending clarity on future operations of the Alliance and ILC USA’s
relocation to Columbia University, new members will not be sought proactively, butapplications will be considered as and when received.

6. REPORTS OF THE STANDING COMMITTEES
Discussion ensued on the productivity and effectiveness of the Standing Committees, andwhether their continuation was indicated. Only one report had been received: a reportfrom the Program Committee, submitted by Shigeo. It was noted in discussion on theStanding Committees that 1) activity of the Website Advisory Committee had been
overtaken by the transfer of responsibility for website maintenance from ILC Japan toILC UK (which had obtained a three-year grant for this purpose); 2) the International
Relationships Committee, Sally reported verbally, had been effective in the UK andEurope, while Monica had strengthened linkages between the Alliance and the World
Demographic and Ageing Forum and the WHO office, and, with Sally, with theInternational Federation on Ageing; 3) the Development and Finance Committee had
been overseen by Bob, and activities and progress were unknown; 4) the Program
Committee’s report (the committee was chaired by ILC Japan) a) reported on activities tomark the UN International Day of Older Persons and memorial lectures for Dr Butler

5undertaken by various centers; and b) stated a need to formulate guidelines for the Global
Alliance’s collaboration with other international organizations; and 5) no report wasreceived from the Technology Committee.
It was agreed that the Standing Committees should give way to the assumption of
portfolios by individual partners, who could choose to work in groups, as follows: 1) A
Development and Finance portfolio will be the responsibility of ILC The Netherlands.
The Centre will develop a financial strategy for the Alliance; 2) the portfolio ofInternational Relationships was assigned to Lia and Mary Ann; 3) ILC UK will be
responsible for maintenance of the Global Alliance’s website; and 4) the Technology
Committee and the Program Committee should be disbanded.

7. COUNTRY ACTIVITIES REPORTS
Sally chaired the session of the meeting in which each ILC represented presented a reporton their centre’s activities during the period August 2009 – September 2010. Reports
were presented by Lia, Francoise, Janant, Sara, Shin’ichi, Mary Ann and colleagues,Monica, Martin and Sally.
It was noted that two ILCs had not submitted written reports for the period under review,and that submission of such reports, which are posted on the Alliance’s website, is a
responsibility of each ILC.

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Discussion ensued on cross-cutting thrusts, outcomes, relevance and influence of various
centres’ activities, as described in the presentations. Monica noted that the ILCs in Japan,
the UK and France, broadly, had a strong mix of policy, advocacy, community andresearch related activities. Main activities and thrusts of other ILCs were more varied.
Across ILCs, it was noted that programs carry out research; several have a strong
geriatrics focus; the majority engage in care related projects; several forge empowerment
initiatives and foster older persons’ rights; and several work in the area of dementia andassociated care. It was agreed that different ILCs should seek to partner with other centres
to carry out collaborative projects, and through such productivity, increase the Alliance’svisibility and relevance. Areas for projects and partners who will take a lead inconsolidating and building on work in these areas were identified as:·

Active and healthy ageing: ILC France and ILC Japan·Advocacy and platform building: ILC UK (with ILC AR)·Caregiving: ILC Israel (with ILC Singapore and ILC India)·

Intergenerational relations: ILC UK (with ILC AR and ILC India)·

Dementia : ILC South Africa

Each ILC responsible for an area should produce a list of ILC centers engaged in
activities in that area and a proposal for collaborative projects within six months (i.e. byend April 2011).

7◆◇9:00〜12:00 on Oct. 26◆◇
8. STATEMENT OF INCOME AND EXPENDITURE
Sally chaired this session of the meeting. A statement of income and expenditure for thefiscal year October 1, 2009 – September 30, 2010 was tabled. The statement had been
compiled by Masako and was not audited. It was noted that the Alliance had a balance of$45,654.72. Forecasted expenditure for 2010–2011 included a) reimbursement of the
Executive Director’s travel costs to participate in the Board Meeting in Cape Town, andb) expenses relating to the 501c3 and UN EcoSoc Consultative Status applications. It wasagreed that an audited statement, when available, will be tabled in future Board Meetings.

9. FINANCIAL MATTERS AND A FINANCIAL STRATEGY
The board re-confirmed the annual fee schedule and guideline that was approved on
February 12, 2010 with a suggested change of terminology from “hardship adjusted fee”
to “special circumstance fee”. (See Attachment 1.) It was emphasized that payment of
the annual membership fee is a responsibility and obligation of each ILC. Should a centerplan to pay less that the full annual fee ($2,000), e.g. $1,000 or a “special circumstancefee of $500,” written permission to that effect must be obtained from the Co-Presidents
prior to the due date for payment.
It was further agreed that should an ILC fail to pay an annual membership fee for two
consecutive years, the Co-Presidents will address the matter in writing to the errant ILC,
pointing out that the following measures will apply:·A warning period of 6 months will be granted during which full payment isrequested and expected from the ILC.

·A further probation period of 6 months will be allowed, during which payment
must be made.

·Failure to make payment of the full amount owing within the 12 month period
will result in the Board voting on the suspension or termination of the errant
ILC’s membership.

810.
REDEFINITION OF THE FUNCTIONS AND OPERATION OF THE
SECRETARIATThe Board agreed that the Secretariat should continue operations as at present until
March 2011, by which time ILC USA’s relocation to the Mailman School of Public
Health will have been finalized and the future status of the Global Alliance within theSchool will be clear. Thereafter, the Board will review the functions and operation of of
the Secretariat and the Executive Director’s position with reference to a list of newly
defined functions for the Secretariat to be prepared by the Co-Presidents. The CoPresidents will write to Dean Fried at Columbia University requesting her School to hostand partially support the Secretariat.

11.

RATIFICATION OF THE ELECTION OF THE CO-PRESIDENTS

Monica chaired the final session of the meeting. Masako explained that as part of aleadership transition strategy, an election process had been followed and had resulted in
the election of two new co-presidents, Sally and Monica, who would serve three-yearterms. The meeting ratified the results of the election and the terms became effective
forthwith.

12.

APPOINTMENT OF AN ADVISORY BOARD

Some discussion ensued on the appointment of an advisory board. It was decided,
guided in addition by memos from Shigeo and Sharad Gokhale, that an advisoryboard should not be appointed, but consideration might be given at a later point to theappointment of “special advisors.” Dr John Beard at WHO, for example, could beconsidered for appointment as a special advisor.

913.

HOST ILC FOR THE 2011 BOARD MEETING

It was noted that ILC The Netherlands and ILC Singapore had both indicated interest in
hosting the 2011 Board meeting. After discussion, it was agreed that the meeting would
be hosted by ILC The Netherlands in Leyden, probably in early September. It was furtheragreed, in principle, that the 2012 meeting will be hosted by ILC Czech Republic (tocoincide with the IFA conference to be held in Prague) and the 2013 meeting will behosted by ILC Singapore.

14.

ADJOURNMENT

There being no further business for discussion, the Chairperson thanked the partners fortheir participation and the meeting was adjourned.

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