Distribution Plan of Used Clothing
donated by the Wakachiai Project, Japan
Location of Project:
The locations of the project where the used clothing donated by the Wakachiai
Project, Japan, will be distributed to nine official refugee camps along the ThaiBurma border located in Mae Hong Son, Tak, Kanchanaburi, and Ratchaburiprovinces of Thailand. These nine official camps are currently hosting over 136,000
displaced persons from Burma (as per population figure of July 2009). Also included
are Thai villagers adjacent to refugee camps affected by the influx of refugees fromBurma.

Name of Partner Organisations:-Karen Refugee Committees (KRC)
Karenni Refugee Committees (KnRC)

Description of Beneficiaries:
The items donated by the Wakachiai Project consist of 5,937 cartons of used clothing(approximately 118,740 pieces). On arrival at the camps, the distribution to refugees
was handled by refugees’ camp committees including warehouse and section staff ofeach camp with the aim that each refugee should received at least one piece ofclothing. The commodities were allocated for refugee camps proportionately by thenumber of refugees hosted by each camp.
After receipt and delivery to the border, the majority of the Some of clothing,
however, will be temporarily stored as contingency stock for emergency needs,
temporarily staying refugees, and any additional refugees identified as thosevulnerable.
Some of the beneficiaries are Thai villagers who have been affected by the influx of
Burmese refugees. The distribution to Thai villagers is usually well received andhelps strengthen good relations between the refugees, Thai villagers, and Thaiofficials.
Please see the attached table for the distribution schedule of the used clothing fromWakachiai Project.

Expected Duration of Distribution:
The timing of delivery to each refugee camps was between 1-31 August 2009, forsome refugee camps, particularly Mae Ra Ma Luang, Mae La Oon, Site 2, and Don
Yang camps, the roads to these camps will not be accessible by commodity trucks
from May until November each year, so the distribution of Wakachiai’s clothings inthese 4 refugee camps will take place between November and December 2009.

Distribution and Monitoring:
All distributions of supplies are normally conducted by refugee staff in the camp.
TBBC field staff, as part of their core responsibilities in the field, actively monitor thedelivery, distribution and consumption/use of all relief supplies which are delivered tocamps. This monitoring is formalised through structured collection of both qualitativeand quantitative data, which is then compiled into a border wide ‘Monthly Monitoring
Report’. This report is compiled by TBBC’s Programme Coordinator and Programme
Support Manager. This report is distributed to all TBBC staff and beneficiaries. It is
used as a tool for locating problems within the program and improving upon them.
Further to that is one avenue through which TBBC can remain accountable tobeneficiaries.
TBBC field staff – Field Officers and Field Coordinators are required to directly
observe distributions and deliveries in each camp. In addition to this they are
required to conduct informal meetings with householders and community groups, inorder to gather qualitative data regarding the distribution and consumption/use of all
supplies.

Customs Clearance, Transportation, and Storage upon arrival:
The Thai Ministry of Interior has agreed to be the consignee for this shipment andhas the legal authorisation to import Wakachie’s commodities into Thailand.
The Ministry of Interior has already acquired the duty-exemption status of theWakachie’s shipment from Thailand’s Customs Department.
On arrival in Bangkok Port, the custom clearance will be handled by Hong Kong
Transpack Co., Ltd., TBBC’s appointed shipping company.
Afterwards, theconsignments will be temporarily stored and counted Hong Kong Transpack’swarehouse in Bangkok. TBBC will arrange transportation to pick up theconsignments and deliver to each destination. For some refugee camps, whichcannot be accessed by large trucks, TBBC also has warehouse facilities in adjacenttowns to those camps for storing and reloading consignments onto smaller delivery
trucks. On arrival to the camps and prior to distribution, the commodities will be
stored in warehouses inside the camps.

Estimated Value of Donation

Donated by :Wakachiai Project

Date of Donation:

24 March 2009

Donated Items Sent to(Beneficiaries):

Refugees in all 9 camps

Transportation & Customs
Clearance (if any) handled &paid by:

Wakachiai Project donated money to cover the in-land cost(customs clearance and transportation). TBBC paid for thebalance in-land expense that Wakachiai's donated money
cannot fully cover.

Remarks:

Document file available at TBBC's Procurement Office(File: Wakachiai 2009)A) Estimated Value of Donated Items:
Item

Used clothing: 5,937 cartons /Est. 20 pieces of used clothing percartons

Est. Quantity

Unit

118,740

piece

Est. Value
per unit

Est. Total
Value(Baht)(Baht)

30

Money donated by Wakachiai to
TBBC to cover in-land expenses(US$ 10,000)

3,562,200

339,800

TOTAL VALUE

3,902,000

B) Cost:Description

Paid to:Customs Clearance, Handling,Labour, Storage, DemurrageExpenses

HK TranspackTransportion to all 9 camps

Yodthip Transport

AlreadyPaid?

Paid by:Yes (Invoice.
No.11441)

TBBC

265,445

TBBC

276,000

Yes(PO.1038051)

TOTAL COST

Est. Cost

541,445

WAKACHIAI PROJECT'S CLOTHINGS 2009 DISTRIBUTION PLAN

Quantity(cartons)

Delivery Period

Site 1800

1-31 August 2009

Site 2150

15 November - 15 December 2009

Mae Ra Ma Luang

750

15 November - 15 December 2009

Mae La Oon

700

15 November - 15 December 2009

Affected Thai Villagers, Mae Hong Son

4115 November - 15 December 2009

CampMae La1,650

1-31 August 2009

Umpiem650

1-31 August 2009

Nu Po

588

1-31 August 2009

Affected Thai Villagers, Tak61

1-31 August 2009

Tham Hin342

1-31 August 2009

Don Yang

175

15 November - 15 December 2009

Affected Thai Villagers, Kanchanaburi

30

15 November - 15 December 2009

5,937

Remark:1) Actual quantity received is 5,937 carton (20 cartons less than specified in the invoice & packing list)2) There are approx. 20 pieces of clothes in a carton (minimum estimated pieces per carton).