Speaker Guide“How do I record and upload my presentation？”

Overview
What is necessary for preparing your pre-recording presentation
file?

→Zoom app (Only recording function is necessary. You donot need to have a meeting as a host.)

Procedure
STEP 1 Download the Zoom app
STEP 2 Create a Zoom Basic (Free) account
STEP 3 Confirm Settings
STEP 4 Record your presentation and make a MP4 file
STEP 5 Upload your presentation file2

STEP 1
Please download Zoom app from the homepage https://zoom.us/
1. Click on “Meetings Client” at the bottom and move to thedownload center.
2. Download the “Zoom Client for Meetings” in the download center.

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STEP 2
1. Go to Zoom home page (https://zoom.us/) and sign up !
Enter youremail addressand click

2. You may need to enter your birthday.

3. An email from Zoom will be sent to your address.
Follow the instruction there and activate your account.
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STEP 3
Preparation 1：
1. Start your zoom app on your PC.
2. Open Settings.
Clickbutton in“Zoom” window.

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STEP 3
Preparation 2：
Check various settings．
3. In “Settings” window, check the following items;
Video: ✔Adjust for low light (Auto)
Audio: ✔Automatically adjust microphone
Background & Filters: Chose an appropriate Virtual
backgrounds
Recording: check the holder location for storing your record.
4. Close“Settings”
window.

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STEP 4❷❶

Recording flow
You need to open
your presentation
file like PowerPointin advance !

Recordingbutton
Start Zoom meeting on
your PC by clicking
orange button.

❸First, introduce yourself andpresentation title etc briefly byshowing your face on thescreen. Please do not skip thisstep before starting yourpresentation.

Click the RECORD button
to start making yourpresentation video.

❹Start your presentation
using PowerPoint etc.
after selecting sharescreen.
Share screenbutton❺

Finally, please show
your face on the screen
again by stopping sharescreen, and then click
Stop Recording button.

STEP 4
Recording
1. Start your zoom app on your PC, go home and click “NewMeeting” with “Strat with Video”.

2. Start your personal meeting with audio. At this moment,
recording has not been started yet.
128STEP 4
1. When you are ready, you can start your recording with “Record”
button.
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If the message appears, select “Join Audio”

2. Display your presentation file by “Share Screen” function.
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PowerPoint, pdf etc. for yourpresentation should be opened inadvance before starting recording.
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STEP 4(Continued)

3. You will see the recording indicator while recording is active.
4. You can pause and resume your recording if you need.
5. When you finish your presentation, click “Stop Share”.

356➢ Pause/Stop Recording Indicator• If you stop the recording and start it again, a new video
file will be created for the next recording segment.
• If you pause the recording and starts it again, Zoom willrecord to the same video file for the recording segment.

4※Please check “Share
10Computer Sound”.

STEP 4(Continued)

6. To complete recording of your video, click the “End” and “Endmeeting for all”.
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7. Zoom will convert the recording automatically to MP4 file.
8. Once the conversion process is complete, the folder containing
the recording files will open.

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By default, the audio/video file (MP4) will be named Zoom_0.mp4.

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Tips for yourrecording✓ We request you to introduce yourself on camera at the start ofyour presentation before you share your presentation slide onthe screen.
✓ Visual rather than text-heavy slides are preferable.
✓ Create a script for your presentation and practice yourpresentation before you record.

✓ You can pause and start your presentation while recording.
✓ You can re-record your presentation until you are happy withyour presentation.
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STEP 5
If you are happy with your recording, please follow the guidefrom the program committee.
✓ After your abstract submission is completed, the programcommittee makes a decision about the acceptance.

✓ When your abstract is accepted, the acceptance letter will
be sent to you via e-mail attached with the information on
how to upload the video file.
✓ Please upload video file according to the guidance before
15th November, 2020.
Thank you for attention !
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