ECONOMIC DEVELOPMENT CORPORATION
OF WAYNE COUNTY, INDIANA
Board Meeting Minutes
Monday, January 7, 2019
BOARD MEMBERS PRESENT:Bolser, Frame, Golden, Parker, Salazar, Templin, Turner, Warner,Yaeger, Zaleski

BOARD MEMBERS ABSENT:

LeisureSTAFF PRESENT:

Shaffer, Doty, Mitchell, Geres

GUESTS PRESENT:

Burns, Denny – Wayne County Commissioner
Oler, Ron – Richmond Common Council / Ivy TechSowers, George – EDC Attorney
Thurlow, Kim – Ivy Tech Community CollegeCALL TO ORDER
Board Chair Robert Warner called the meeting of the Board of Directors of the Economic Development
Corporation of Wayne County, Indiana to order at 3:57 p.m. on Monday, January 7, 2019 in the EDC boardroom.
INTRODUCTION OF NEW BOARD MEMBERS
Bob welcomed the new board members and gave them an opportunity to introduce themselves:
Chad Bolser – appointed by Wayne County Area Chamber of Commerce
Kyle Turner – appointed by Centerville Town Council
Peter Zaleksi – appointed by Wayne County Council
APROVAL OF MINUTES
Warner stated the minutes from the December 3, 2018 board meeting were on pages 2-4 of the board
packet. Motion by Frame, second by Parker to approve the December 3, 2018 minutes as presented.
Motion carried.
TREASURER’S REPORT
December 2018 Financial Report
Parker provided the treasury report. He reported on being over budget $16,249.82 MTD and under budget$74,576.06 YTD. Motion by Salazar, second by Templin to approve the December 2018 financials. Motion
carried.
Approval of Proposed Encumbrances
Geres reported on three contracts that were started in 2018 but would not be finished and invoiced until
2019 and therefore required an encumbrance of the funds so they would not be returned to the WayneCounty Consolidated EDIT Fund:
Beals-Moore – MIP Phase I Reconfiguration - $6,800
Irongate Creative – Home in Wayne - $7,210
Kramer and Associates – MIP Phase II Blue Buffalo Replat - $3,860
Motion by Yaeger, second by Salazar to approve the encumbrances as presented. Motion carried.

Approval of Proposed Transfers
Geres reported on the proposed transfers needed to bring the respective line items to $0:$448.93 – 2221 Gasoline to 2212 Printed Office Supplies$121.30 – 2211 Office Supplies to 2212 Printed Office Supplies$247.72 – 2227 Telephone Parts to 2228 Computer Parts$200.00 – 2232 Garage and Motor Supplies to 2249 In-House Supplies$150.00 – 2247 Reference Books to 2249 In-House Supplies$44.45 – 2229 Other Supplies to 2249 In-House Supplies$1,436.96 – 3320 Contractual/Professional to 3323 Travel, Lodging & Meals
Motion by Salazar, second by Templin to approve the transfers as presented. Motion carried.
Approval of 2018 Funds to be Returned to Consolidated EDIT Fund
Geres reported the EDC would be returning $74,757.46 to the Wayne County consolidated EDIT fund.
Motion by Yaeger, second by Frame to approve the return of $74,757.46 to the Wayne County consolidated
EDIT fund. Motion carried.
COMMITTEE REPORTS
A. Executive – Warner reported the committee met on January 3, 2019 and discussed many of theitems that we would be discussing under ‘Other Business’ on the agenda.
B. Marketing and Communication Committee – Doty reported the committee met on December 5thand received a comprehensive update on Home in Wayne, the development of 3 videos with Brianand Molly Whalen, testing the concierge program over the weeks between Christmas and New
Year’s. She also reported Bill Engle wrote an online article that was released with the Home inWayne website. They also reviewed the proposed 2019 marketing budget.
EDC STAFF REPORTS
Geres – Geres reported on closing out the year and preparing for a new one. This includes gathering all of
the agreements for approval that are under other business on the agenda, boxing up 2018 files, preparing
new files, both physical and digital, for 2019. Ensured all 2018 expenses were paid by the end of the year.
Prepared the transfers and return of consolidated EDIT funds to be approved at the board meeting.
Prepared the claim for ½ of our operating budget and submitted to Wayne County. Entered all board andcommittee meetings on the staff’s calendars. Created 3 board orientation books for the new boardmembers.
Mitchell – Mitchell reported on WorkKeys, working with Tyler Stewart and The Excel Center on aroundtable for manufacturing and building trades. She reported on the Regional Stellar group not being
awarded the grant and the group would be doing an exit interview on January 23rd. She reported BealsMoore is working with Little River Consulting on the configuration of Phase I of the Midwest Industrial
Park. Lastly, she reported on attending the Indiana Economic Development Association Annual
Conference in Indianapolis with Shaffer.
Doty – Doty reported meeting with the Innovation Center staff about their services for business and coworking space for information to be added to the Home in Wayne website. She reported on developing,writing, curating content for the Home in Wayne website. She also reported on working with Bill Engleon the article she mentioned in the Marketing Committee report, working with Irongate Creative on theconcierge program, and organizing a meeting with the partner counties of Hoosier Opportunity.

Shaffer – Shaffer reported on receiving two new attraction leads in the month of December. ProjectFulcrum is an EAIC lead, same as Project Franklin. She reported Wayne County has been ruled out forProject Franklin. She reported Project East made a second site visit to Richmond. The last two buildings
they viewed ended up being leased and they are now exploring options in the region. She reported on
working with Sarah on the opportunity zone – Richmond has two tracts that were designated asopportunity zones, 2 and 9. They are preparing a list of projects within the two zones. Lastly, shereported on being updated regarding the negotiation of rates in regard to the WWRSD project.
She responded to an inquiry about the Forward Wayne County initiative. Megan Sanders has been hired
as the Director. She is starting on a part-time basis now and will ramp up to full-time. The group is also
working with Lauralee Hites of Stratevise Consulting on creating a structure, , finalizing the scope ofwork, creating a website and communication plan and identifying short-term work.
OTHER BUSINESS
Jeff Jackson Resignation
Warner reported the firm that audits our financials, Rodefeld, Kassens, and North, would be merging with
Brady Ware and therefore, Jeff Jackson, Director of Brady Ware, would need to resign from our board as
it would be a conflict of interest. His letter of resignation was provided in the board packet. He wasappointed by Mayor Dave Snow who is now seeking a replacement to the board.
EDIT Application #18-193
Shaffer reported on EDIT application #18-193 for Grace Sales and Engineering. This was approved at lastmonth’s board meeting, however, the owner Alan Russel respectfully asked that the provision to pay out
the grant after the $786,000 was expenses be reconsidered. This was a provision recommended by theexecutive committee as Grace Sales and Engineering is a start-up company and the committee considered
the risk involved when making this provision. However, Shaffer agreed that she had mis-led Alan throughthe process as she was referring to the EDIT guidelines and all past project practice in her initialconversations with Alan. The executive committee discussed it further and offered a compromise offunding ½ of the grant now at $20,500 and the other half after the full investment had been made. Motion
by Frame, second by Turner to modify the last motion approving this application to allow for ½ funding
now and ½ funding after $786,000 has been made. Motion carried.
An ad hoc committee was developed to further explore changing the EDIT guidelines to include provisions
for start-ups and to also review the wage thresholds. Bolser, Frame, Warner, and Salazar all volunteered
to serve on this committee.
EDIT Application #18-194
Shaffer reported on EDIT application #18-194 for JM Hutton. The company is investing $994,193 into newmachinery to diversify away from caskets into laser-cutting for the automotive and medical industry. Thecompany plans to create six new positions that will pay $11.50/hour. They are requesting a $10,160 EDIT
grant. Motion by Parker, second by Frame to approve EDIT application #18-194 as presented. Motion
carried.
EDIT Application #18-195
Shaffer reported on EDIT application #18-195 for Taconic Biosciences. Site Director Troy Morrison
attended to give a brief overview of the project. They breed GMO mice at their facility and are investingin a new holding building with caging at a total of $1.25M. The project will create six new positions paying

$14.50/hour and they are requesting a $13,500 EDIT grant. Motion by Turner, second by Frame to approve
EDIT application #18-195 as presented. Motion carried.
Second Agreement to Extend MIP Lease with City of RichmondSowers reported the lease with the City of Richmond to market the Midwest Industrial Park expired
12/31/2018 and the provided resolution gives Valerie the authorization to sign the agreement to extend
the lease through 12/31/2028. Motion by Parker, second by Salazar to approve the resolution andagreement as presented. Motion carried.
Wayne Bank and Trust Resolutions
Geres reported the EDC maintains three accounts at Wayne Bank: operating, grant admin savings, and anescrow and that to change the signers an approval of the resolution at the board meeting is required.
Geres states this change will remove Tim Frame and add Randy Templin as a signer. The signers for 2019
are:Valerie Shaffer, President
Robert Warner, Chair
Sayward Salazar, Vice Chair
Randy Templin, Treasurer
Larry Parker, Secretary
Motion by Yaeger, second by Golden to approve the Wayne Bank and Trust Resolution as presented.
Motion carried.
First Merchants Trust Resolutions
Geres reported on the resolutions for First Merchants Trust. The resolutions are for 2018 and state that
the EDC contributes a non-elective contribution of 5% salary to the staff’s retirement but there isn’t amatching contribution. Motion by Salazar, second by Parker to approve the First Merchant’s Trust
Resolutions as presented. Motion carried.
Webb and Associates Engagement Letter
Geres reported on the engagement letter for Webb and Associates for an hourly rate of $95.00. Geres
explained that she completes all the accounts receivable/payable transactions and that Dawn Jamescomes in once per month to review her work, reconcile the bank statements, and print the financial
reports for the finance committee and board meetings. Shaffer added that our auditor is very
complementary of our checks and balances that we have put in place. Motion by Zaleski, second by Parker
to approve the Webb and Associates Engagement Letter as presented. Motion carried.
George Sowers Legal Services Agreement
Shaffer reported on Sower’s legal agreement for $190/hour and a $5,000 retainer for services for 2019.
The hourly rate is not an increase from the previous year. Motion by Frame, second by Salazar to approve
George Sower’s legal services agreement as presented. Motion carried.
CCDC Board Appointment
Shaffer reported the Center City Development Corporation recently changed their by-laws to include an
EDC board appointment. Shaffer stated Renee Doty would like to serve on their board for a term of oneyear. Motion by Yaeger, second by Parker to approve of Renee Doty serving on the Center City
Development Corporation board for a term of one year. Motion carried.

Conflict of Interest and Confidentiality Agreement
Shaffer reported that the board updates their conflict of interest and confidentiality agreements annuallyand that Geres provided each member a copy of each policy to update, except for the new board members
who completed theirs at their board orientation.
OtherBob Warner took the opportunity to summarize the five priorities that the EDC will be working towards
this year:
1. Finalize Home in Wayne website
2. See out the WWRSD situation to a resolution
3. Maximize the space for development in Phase I of the Midwest Industrial Park
4. Find additional land for industrial park development
5. Review EDC by-laws and EDIT guidelines
ADJOURNMENT
Frame adjourned the meeting at 4:45 p.m.
NEXT BOARD MEETING – Monday, February 4, 2019
at EDC of Wayne County, Richmond, Indiana at 4:00 pm