令和 5（2023）年度
日本学術振興会
外国人特別研究員
諸手続の手引Postdoctoral Fellowships
for Research in JapanPROGRAM GUIDELINES
FY2023

独立行政法人日本学術振興会
外国人研究者招へい事業
JSPS International Fellowships for Research in Japan
Japan Society for the Promotion of Science必ず本書を一読の上、お早めに手続を行ってください。
Please read these Guidelines and follow the required procedures right away.
手引：https://www.jsps.go.jp/j-fellow/j-fellow_14/09_tebiki.html
GUIDELINES：https://www.jsps.go.jp/english/e-fellow/guideline_03.html
様式 FORMS：https://www.jsps.go.jp/j-fellow/yoshiki.html

令和 4 年 12 月発行
Published in December 2022
この手引は、令和 5(2023)年度採用者に適用します。
This “Program Guidelines” was developed for the Fellows who start their
Fellowships during FY2023.

連絡先一覧

Contact Information

ご連絡の際は、まずフェローシップ ID をお知らせください。
※フェローシップ ID は以下のアルファベットから始まります。
Corresponding with JSPS, please specify your Fellowship ID.
※The first letter of Fellowship ID will be as follows:
外特（一般）
Standard：P
外特（欧米短期）
Short-term：PE

独立行政法人日本学術振興会 国際統括本部国際企画部人物交流課
Overseas Fellowship Division, JSPS
〒102-0083 東京都千代田区麹町 5-3-1
5-3-1 Kojimachi, Chiyoda-ku, Tokyo 102-0083

外特プログラム

Programs

一般Standard

(P)

欧米短期

Short-term (PE)TEL
03-3263-3810

Website:(JP)https://www.jsps.go.jp/j-fellow/index.html(EN)https://www.jsps.go.jp/english/e-fellow/index.html

e-mailgaitoku@jsps.go.jp

これらの様式はHPからダウンロードできます。採用年度に関わらず最新の様式をご利用ください。

様式一覧

These forms can be downloaded from the JSPS website.

LIST OF FORMS

Use the latest forms irrespective of fiscal year.
https://www.jsps.go.jp/j-fellow/yoshiki.html「提出日」とは、受入研究者又は受入研究機関の事務担当部署を通じて、学振に差し出される日を意味します。
"Submission date" means the date on which the documents are submitted to JSPS through the Host
Researcher or administrative office of the Host Institution.

採用を承諾する
Accepting the fellowship offer

A

様式

提出時期

ページ

Form

Submission Deadline

Pages

受入承諾兼誓約書

速やかに

J12

Notice of Acceptance and Pledge

As early as possible

E12

学位記等/Doctoral Degree Certificate or other academic certificate※当会指定のDegree Confirmation （様式18）でも可
申請資格の確認
Verification of the eligibility

A JSPS-specified Degree Confirmation (Form 18) may also be
submitted.
欧米諸国の永住権が確認できる書類（該当者のみ）
A copy of permanent residency card of eligible countries (Only for the

本手引きの該当ページをご覧ください
J12
Please refer to the relevant pages of

E12

the Guidelines.

Short-term fellows applicable)「国際航空券手配に関する説明」をご覧ください。申し込みをする研究
往路航空券の申込み

採用期間開始前

Applying for air ticket

員は別途指定された旅行代理店に直接申し込みを行ってください。
See the “Air Ticket Application Information” of the travel agency.

－

Fellows who would apply should contact the travel agency designated

J16
E16

by JSPS to book his/her air ticket.

滞在費その他経費の支給を受ける

1

Pre-arrival

Receiving allowances and otherexpenses

特別研究員奨励費に応募する（一般）
Applying for KAKENHI (JSPS Grant-inAid) (for Standard fellows)

2

銀行口座届
Notice of Bank Account

本手引きの該当ページをご覧ください
Please refer to the relevant pages of

J16
E16

the Guidelines.

E36

3

4

Japan

Refusing to accept the fellowship

1 month prior to the Fellow’s arrival

See the grant application procedures for instructions

来日期限を延長する

採用を辞退する

Notice of the Schedule for Fellowship Commencement

J36

Allowance (for Short-term fellows)

Extending the periods for arrival in

来日１か月前まで

該当年度の「科研費募集要領」をご覧ください。

調査研究費を申請する（欧米短期）
Applying for Research Support

採用期間開始等予定届

5

調査研究費交付申請書
Application for Research Support Allowance

来日期限延長願Application for the Extension of Periods for Arrival in Japan

採用辞退届
Notice of Refusal to Accept Fellowship

採用開始日の３週間前まで
3 weeks prior to the starting date of
his/her fellowship

決定次第速やかに
As early as possible when it isdetermined

決定次第速やかに
As early as possible when it isdetermined

J37
E37

J18
E18

J18
E18

研究を開始する
Starting the fellowship

6

様式

提出時期

ページ

Form

Submission Deadline

Pages

採用期間開始届
Notice of Fellowship Commencement

２回目の滞在費の支給を受ける（該当者のみ）Receiving the second installment of

2

銀行口座届
Notice of Bank Accountallowance (For the fellows applicable)

採用開始後1週間以内
Within 1 week after the starting dateof the fellowship

来日後速やかにAs early as possible after the
Fellow’s arrival in Japan

J19
E19

J19
E19

採用期間開始後に学位を取得した(欧米短期・該当者のみ)

学位記・学位取得証明書(様式18)

取得後速やかにHaving earned a doctoral degree after

Doctoral Degree Certificate or other academic certificate; A JSPS-

As soon as possible after earning thestarting the fellowshipprescribed Degree Confirmation (Form 18) may also be submitted.

degreeJ13/33
E13/33(For Short-term Fellows)（出国前）出国の2週間前まで(Before the departure) 2 weeks prior

日本から一時出国する
Taking a temporary leave of absence7

from Japan

一時出国届・報告書

to departing

J25

Notice and Report of Temporary Leave of Absence from Japan（再入国後）再入国後１週間以内

E25(After the re-entry) Within 1 week
after getting back into Japan

採用期間中

受入研究者又は受入研究機関を変更した
いChanging the host researcher or host

8

受入研究者・研究機関変更願
Application for the Change of Host Researcher/Host Institution

During tenure

institution
受入研究者情報を変更したい
Changing the host researcher’s
information

9

受入研究者及び外国人特別研究員に係る情報修正届
Notice of the Change of Host’s / Fellow’s Information

変更の決定後速やかに
As early as possible when it isdetermined

変更の決定後速やかに
As early as possible when it isdetermined

J30
E30

J31
E31

（新規申請）中断開始１か月前まで
出産・育児で研究を中断する／中断期間

First-time application: 1 month prior

を変更する
Suspending research for child birth

出産・育児に係る採用期間中断願/中断期間変更願
10 Application for the Fellowship Suspension due to Parental

and infant nursing/Changing the

Leave/Change in Period of Parental Leave

period of suspension

to suspension（期間変更）変更開始１か月前まで
Changing the suspension period: 1

J28
E28

month prior to the first date ofchange

出産・育児を終え、研究に復帰する
Restarting his/her fellowship after the11

period of parental leave

採用期間を延長する
Extending the fellowship tenure

採用期間後日本に滞在する
Extending his/her stay in Japan after
the expiration of the fellowship

12

出産・育児に係る採用期間再開届
Notice of Fellowship Recommencement

採用期間延長申請書
Application for the Fellowship Extension

再開開始１か月前まで
1 month prior to restarting his/her
fellowship

当初の採用期間終了日の3か月前まで
3 months prior to the expiration of
the Fellow’s current fellowship

J29
E29

J24
E24

決定後速やかに、採用期間終了日まで
採用期間終了後の本邦滞在願
13 Application for Continuous Stay in Japan after the Expiration of
the Fellowshipに
By the fellowship expiration date in
the shortest possible time when it isdetermined

J23
E23

様式

提出時期

ページ

Form

Submission Deadline

Pages

採用期間中

「国際航空券手配に関する説明」をご覧ください。申し込みをする研究
復路航空券の申込み員は別途指定された旅行代理店に直接申し込みを行ってください。

Applying for air ticket

See the “Air Ticket Application Information” of the travel agency.

－

Fellows who would apply should contact the travel agency designated

J22
E22

by JSPS to book his/her air ticket.

During tenure(短縮)短縮の決定後速やかに（遅くとも短縮の2週間前までに）(終了)採用期間終了後2週間以内

採用期間を短縮する

Shortening his/her tenure: As quickly

採用期間が終了した
Shortening his/her fellowship tenure

14

Having completed his/her fellowship

採用期間終了（期間の短縮）届

as possible (by two weeks at the very J22/24

Notice of Fellowship Completion (Incl. Shortening of Tenure)latest before the completion of

E22/24

shortened tenure)
Completion his/her tenure: Within 2
weeks after the fellowshipcompletion

採用期間終了後

研究報告書を提出する
Submitting his/her research report

15

研究報告書
Research Report of the Fellowship

採用期間終了後１か月以内
Within 1 month after the expirationof the fellowship

J22
E22

調査研究費の収支を報告する（欧米短期）

Post-depature

Reporting the research support

16

allowance expenditures

調査研究費収支決算報告書
Research Support Allowance Expenditure Report

採用期間終了後１か月以内
Within 1 month after the expirationof the fellowship

J37
E37

(Short-term and Strategic Programs)

アンケートを提出する
Submitting a questionnaire

プログラム評価質問票
A questionnaire on the Fellowship Program

Within 1 month after the expirationof the fellowship

J23
E23

証明書を使用する２週間前まで証明書が欲しい
Applying for the issuance of certificate

採用期間終了後１か月以内

17

証明書交付願At least 2 weeks before the

J23

Application for the Issuance of Certificate

presentation of the certificate is

E23

required

CONTENTSI.

II.

OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS
1. Outline of Fellowships・・・・・・・・・・・・・・・・・・・・・・・・・・・・・
2. About these Guidelines・・・・・・・・・・・・・・・・・・・・・・・・・・・・・
3. Fellowship ID・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・
4. Term of the Fellowships・・・・・・・・・・・・・・・・・・・・・・・・
5. Basic Stipulations for Fellows, Hosts and Institutions・・・・・・・・・・・・・・・
6. Changing Research Plan・・・・・・・・・・・・・・・・・・・・・・・・
7. Revocation of the Fellowship and Stopping Allowances・・・・・・・・・・・
8. Communication between Fellows and Hosts・・・・・・・・・・・・・・・・
9. Releasing Information about Fellows・・・・・・・・・・・・・・・・・・・・
10. Acknowledging Research Results・・・・・・・・・・・・・・・・・・・・
11. Outreach Activities Related to Fellows’ Research Topics・・・・・・・・・・・
12. Misconduct in Research・・・・・・・・・・・・・・・・・・・・・・・・
13. Improper Use of Research Funds・・・・・・・・・・・・・・・・・・・・
14. Handling of Personal Information・・・・・・・・・・・・・・・・・・・・・・
15. Ensuring Research Integrity against New Risks as a Consequence of the
Globalization and Openness of Research Activities・・・・・・・・・・・・・・

Page
E1
E1
E2
E2
E3
E5
E6
E7
E8
E8
E8
E9
E10
E10
E10

PROCEDURAL PROVISIONSAward Letter and Related Documents・・・・・・・・・・・・・・・・・・
Pre-arrival Procedures・・・・・・・・・・・・・・・・・・・・・・・・・
Post-arrival Procedures・・・・・・・・・・・・・・・・・・・・・・・・
Necessary Procedures at End of Fellowship Period・・・・・・・・・・・・・

E11
E12
E19
E22

III. CHANGES DURING FELLOWSHIP TENURE
1. Shortening the Fellowship Tenure・・・・・・・・・・・・・・・・・・・・・・
2. Extending the Fellowship Tenure・・・・・・・・・・・・・・・・・・・・・・・
3. Temporary Leave of Absence from Japan・・・・・・・・・・・・・・・・・
4. Suspension due to Parental Leave・・・・・・・・・・・・・・・・・・・・・
5. Changing Hosts/Institutions or Amending Information・・・・・・・・・・・・

E24
E24
E25
E28
E30

IV. ALLOWANCES
1. Nature of Financial Support・・・・・・・・・・・・・・・・・・・・・・・
2. Maintenance Allowances・・・・・・・・・・・・・・・・・・・・・・・
3. Settling-in Allowance・・・・・・・・・・・・・・・・・・・・・・・・・
4. Airfare・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・
5. Overseas Travel Insurance・・・・・・・・・・・・・・・・・・・・・・・
6. Reimbursement to JSPS・・・・・・・・・・・・・・・・・・・・・・・・

E32
E33
E34
E34
E35
E35

V.

1.
2.
3.
4.

1.
2.

KAKENHI (GRANT-IN-AID FOR JSPS RESEARCH FELLOWS)
Applying for a Grant-in-Aid・・・・・・・・・・・・・・・・・・・・・・ E36
Eligibility for Grant-in-Aid for JSPS Research Fellows・・・・・・・・・・・ E36

VI. RESEARCH SUPPORT ALLOWANCE
1. Applying for the Research Support Allowance・・・・・・・・・・・・・・・ E37
2. Managing the Research Support Allowance・・・・・・・・・・・・・・・・ E37
3. Processing Change of Host Institution・・・・・・・・・・・・・・・・・・ E37
APPENDIX A Procedures for Certificate of Eligibility and Visa
APPENDIX B An Extract from the JSPS Law
APPENDIX C Sample of Document to Be Prepared by Institutions Certifying the Research
Activity, Fellowship Period and Monthly Maintenance Allowance of Fellows

I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONSI.

OUTLINE OF FELLOWSHIPS AND
BASIC STIPULATIONSThis booklet consists of two parts, one written in Japanese and the other in English. If any differencesin wording or interpretation should occur between the two parts, the Japanese part will take precedence.

1. OUTLINE OF FELLOWSHIPSJapan Society for the Promotion of Science (JSPS) carries out programs that provide excellent
researchers from other countries an opportunity to conduct collaborative research, discussions, andopinion exchanges with researchers in Japan. These programs are intended to help advance the overseas
researchers' research activities while advancing science and promoting internationalization in Japan.

2.

ABOUT THESE GUIDELINESThis booklet, “Program Guidelines,” provides details on the terms, conditions and procedures of the
JSPS Postdoctoral Fellowships for Research in Japan. The postdoctoral fellows (“Fellows”), hostresearchers (“Hosts”) and administrative offices or staffs of the host institutions (“Institutions”) inJapan are requested to read carefully each item in this booklet. (Hereafter, Fellows, Hosts andInstitutions are referred to collectively as “YOU”.)
Upon receipt of the Award Letter, Fellows are to submit Form A (Notice of Acceptance and Pledge),
stating that they will understand the contents of the Guidelines and will observe all the terms andconditions therein, to their Hosts, who will in turn submit it to JSPS via their Institutions.
The terms and conditions set forth herein are non-negotiable. Fellows and Hosts shall observe theregulations, procedures and deadlines stipulated in these Guidelines.
Institutions are to receive inquiries from and provide consultation to Fellows and Hosts so as toensure that their research activities proceed smoothly and that they submit the required forms andexecute the program procedures without omission.
Please note that the term "submission" in the Guidelines refers to the fact of receipt by JSPS. Fellows
and Hosts merely providing the required documents to their Institutions cannot be recognized as"submission" as stipulated in the procedures of the Guidelines.
If YOU should find anything unclear in these Guidelines, please contact JSPS for instructions.
Note that if YOU should fail to observe the terms and conditions in these Guidelines or tofollow JSPS’s instructions, your allowances could be stopped and other services suspended andyou could be required to reimburse JSPS all or part of the allowances you have already received.
These Guidelines and the forms can be downloaded from the JSPS webpage. Please use the version of
the Guidelines issued for the fiscal year that you were selected. Use the latest forms irrespective of
fiscal year.

E1

I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS＊As the situation of the novel coronavirus changes, we may consider applying flexibility in ourhandling of some of entry items in the Program Guidelines.
Hereafter, the titles of the various fellowship programs are referred to as follows:“Standard” = Postdoctoral Fellowship for Research in Japan (Standard)“Short-term” = Postdoctoral Fellowship for Research in Japan (Short-term)

3. FELLOWSHIP ID
JSPS assigns each Fellow a Fellowship ID, which is provided in the Award Letter. All the documents
sent to JSPS by YOU should include your Fellowship ID.
The Fellowship ID consists of the following prefixes and five digits.
Standard: Pxxxxx
Short-term: PExxxxx

4. TERM OF THE FELLOWSHIPS
Fellows must, as a rule, start their fellowship during the period specified in the Award Letter. If doing
so should become difficult, please consult with JSPS immediately. If JSPS is not contacted and thefellowship is not started within the specified period, the fellowship will be cancelled.
◆Starting date of the fellowship: The day that Fellows arrive in Japan.
For those Fellows who were already residing in Japan prior to the start of the fellowship, thestarting date must be agreed upon between them and their Hosts in advance, and the “arrival
date in Japan” should be understood as the “starting date of the fellowship”.
◆Ending date of the fellowship: The day that Fellows depart from Japan.
The date after the number of months specified in the Award Letter from the starting date of
the Fellowship. If Fellows wish to shorten their fellowship tenure, the “date that the
fellowship tenure is shortened” should be understood as the “ending date of the fellowship”.
In this case, Hosts must fill out Form 14 (Notice of Fellowship Completion (Incl. Shorteningof Tenure)) and submit it to JSPS via their Institution.
<Examples>
Example of when Fellows’ 24-month period of tenure starts on 1 April 2023:
Period starts on 1 April 2023, ends on 31 March 2025 (24 months)
Example of when Fellows’ 24-month period of tenure starts on 15 October 2023:
Period starts on 15 October 2023, ends on 14 October 2025 (24 months)
This fellowship is provided in full month units.
Fellows must reside in Japan continuously over the duration of their fellowships. The duration of the
fellowship may not be divided into multiple stays.
As for temporary leaves of absence from Japan, please refer to the pages from E25 onwards.

E2

I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

5. BASIC STIPULATIONS FOR FELLOWS, HOSTS AND INSTITUTIONS

Fellows, Hosts and Institutions must comply with the below-stipulated obligations during the period of
the fellowship. Based on an understanding of the purpose of the fellowship, they are obligated to follow
the rules and instructions stipulated in these Guidelines when carrying out joint research.
(1) Obligations of Fellows① During their tenure, Fellows shall not, either in or outside their Institutions, infringe in any
way on the human rights of others, including racial or gender discrimination, sexual,
academic and power harassment, abuse of authority and neglect. All cases of potential
human rights violations, whether related to the victimized or victimizer, shall be reported
and action taken by the Institutions, JSPS and other related organizations to solve theproblem.
② Fellows are not permitted to receive other fellowships or compensation (hereafter called“compensation, etc.”) for work or duties, irrespective of their title or form, during the tenureof their fellowships. If Fellows have accepted another fellowship, including another JSPS
postdoctoral fellowship, they shall choose one of them and decline the other.
③ Fellows are not allowed to receive per diem even when they are provided funds fortransportation and accommodation during trips to execute their research plans, because theallowance provided to Fellows includes a per diem equivalent.
④ During their tenure, Fellows must devote full time to their research exclusively related to the
JSPS fellowship program at their Institutions, and not engage in any other work (including
without compensation, etc.) or research (*).
⑤ Fellows must, as a rule, reside in Japan during the term of their fellowships, and leave Japanon the ending date of their tenure. If Fellows wish to take a temporary leave of absencefrom Japan during their tenure, they must follow the rules set forth by JSPS.
⑥ Within one month after the completion of their tenure, Fellows must submit Form 15(Research Report of the Fellowship) to JSPS via their Hosts and Institutions.
⑦ If Fellows publish research results obtained under the JSPS fellowship program in scientificjournals or other publications, annotation of such should be provided.
⑧ Fellows must not engage in any kind of research misconduct.
⑨ Fellows are obligated to manage appropriately the funds provided them under the JSPS
fellowship and research grants (Grant-in-Aid for JSPS Fellows (KAKENHI)) (for Standard
Fellows only), taking strict care to avoid their improper use or expenditure.

⑩ Fellows must not carry out research with military objectives.
⑪ Fellows agree to observe all of the provisions in these Guidelines.
(*) Types of activities not included in the above-noted “other work or research”
Only the following activities ①-④ are allowed to be carried out as a part of the Fellows’
research activities during their tenure. However, Fellows must not be hired or receive
remuneration for conducting these activities.
Before conducting these activities, Fellows must obtain approval from their Hosts, ensuringthat the activities will not hinder the performance of their research.
① Activities such as research-related teaching to students at Institutions.
② Participating in a research project closely related to the Fellow’s research title.
③ Taking part in outreach activities that are relevant to the Fellow’s research title (see “11.
OUTREACH ACTIVITIES RELATED TO FELLOWS’ RESEARCH TOPICS”).

E3

I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS④ Taking part in events organized by JSPS for Fellows.
(2) Obligations of Hosts① During Fellows’ tenure, neither Hosts nor Fellows shall, either in or outside their
Institutions, infringe in any way on the human rights of others, including racial or gender
discrimination, sexual, academic and power harassment, abuse of authority and neglect. All
cases of potential human rights violations, whether related to the victimized or victimizer,
shall be reported and action taken by the Institutions, JSPS and other related organizations
to solve the problems.
② Hosts shall, in cooperation with their Institutions, promptly provide the lab space, facilities
and equipment that Fellows will need to begin their research activities. This includes
providing Fellows with a title and/or identification card.
③ To enable Fellows to seamlessly execute joint research at their Institutions, hosts shall, in
cooperation with their Institutions, provide Fellows with pre-arrival assistance including invisa application and other necessary processing, securing domicile, and consultation on
daily life in Japan.
④ Within one month of the completion of Fellows’ tenure, Hosts must submit Form 15(Research Report of the Fellowship) to JSPS via Institutions.
⑤ Hosts must not engage in any kind of research misconduct.
⑥ Hosts are obligated to manage appropriately the research grant (Grant-in-Aid for JSPS
Fellows (KAKENHI)) (for Standard Fellows only) and the funds provided under the JSPS
fellowship, taking strict care to avoid their improper use or expenditure.

⑦ Hosts are to ascertain the understanding and agreement of Fellows and Hosts that JSPS does
not support research with military objectives.
⑧ Hosts are to acquire an accurate grasp of the procedures closely related to Fellows’ tenure
and allowances and to ensure that all the prescribed forms are submitted to JSPS via their
Institutions by the prescribed deadline. Such procedures include the start, end, suspension,
recommencement and extension of fellowships and temporary leaves of absence fromJapan.
⑨ Hosts agree to observe all of the provisions in these Guidelines and to ensure that Fellows
also observe them.
⑩ Personnel in charge of Fellows’ travel expenses at Institutions and staffs at Host labs are to
be informed that Fellows are not allowed to receive per diem even when they areprovided funds for transportation and accommodation during trips to execute theirresearch plans.

E4

I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS(3) Obligations of Institutions① Institutions take primary responsibility for hosting Fellows and proactively prevent any
human rights abuses, misconduct, or misuse of funds by Fellows during their tenure. If any
such problems should occur, Institutions will endeavor to resolve them. If requested by
JSPS, they are to report such problems.
② Mindful of Fellows’ period of stay in Japan including proper entry and departure,
Institutions are to ensure the proper execution of all necessary procedures.
③ Institutions are to support various living-related aspects of Fellow’s and their families’
stays in Japan, and provide Fellows with a title appropriate for conducting their research
activities at the Institution.
④ When accepting Fellows, Institutions are to carry out security trade control procedures
based on the Foreign Exchange and Foreign Control Trade Law (Act No. 228 of 1
December 1949), as they pertain to related government regulations and institutional rules.
⑤ To enable Fellows to smoothly start joint research at their Institutions, Institutions shallprovide Fellows with pre-arrival assistance including in visa application and othernecessary processing, securing domicile, and consultation on daily life in Japan.
⑥ Institutions should ascertain how to contact Fellows so as to always be able to confirm theirsafety and well-being.
⑦ Institutions should provide assistance needed for Fellows and Hosts to conduct their joint
research comfortably, and, in the event of problems, try to resolve them from a neutral
position.
⑧ To prevent research misconduct (e.g. fabrication or falsification of research results) andmisuse of research funds (e.g. private use or use for other purposes), Institutions shallinform both Fellows and Hosts of the rules (including penalties for misconduct and misuseof research funds) established by JSPS and the Institutions individually and shall ensurethat they comply with the rules.
⑨ Institutions are to ascertain the understanding and agreement of Fellows and Hosts that
JSPS does not support research with military objectives.
⑩ Personnel in charge of Fellows’ travel expenses at Institutions and staffs at Host labs are to
be informed that Fellows are not allowed to receive per diem even when they areprovided funds for transportation and accommodation during trips to execute theirresearch plans.
⑪ Institutions are to acquire an accurate grasp of the procedures closely related to Fellows’tenure and allowances. Such procedures include the start, end, suspension,
recommencement and extension of the fellowship and temporary leaves of absence fromJapan.

6. CHANGING RESEARCH PLAN
Applications are judged based on the research theme and research plan contained in them.
Accordingly, these items cannot be readily changed. If, however, the reason for changing the
research plan is progress made after the application in the proposed research, the change may beapproved.

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

7. REVOCATION OF THE FELLOWSHIP AND STOPPING ALLOWANCESJSPS may take one or more of the following (1)～(3) measure(s) if it judges any of the circumstances
described below ①～⑩ to pertain.
Accordingly, JSPS may:
(1) Revoke or cancel the fellowship during the Fellow’s tenure.
(2) Stop paying allowances (including air tickets).
(3) Require the full or partial return of money (including Grant-in-Aid) already paid.
① The fellowship has been awarded on the basis of false statements in the application form.
② Completion of the Fellow’s research activities stated in their application form is deemed
impossible or clearly difficult to achieve within the duration of the fellowship.
③ Fellows violate Japanese laws or regulations or are prosecuted for violating them.
④ Hosts or Institutions judge it difficult for Fellows to continue their research.
⑤ Fellows submit a request for a leave of absence after the fact or submit a false report.
⑥ Fellows fail to fulfill a fellowship’s eligibility requirements (such as acquiring Japanesecitizenship or permanent residency).
⑦ Fellows and/or Hosts receive financial provisions by deception or other fraudulent means.
⑧ Fellows and/or Hosts waste and/or abuse research funds.
⑨ Fellows and/or Hosts commit misconduct in their research activities.
⑩ Fellows and/or Hosts do not in good faith observe the obligations stipulated in these
Guidelines, fail to follow JSPS’s instructions, or carry out any actions in a manner
unbecoming the high stature expected of JSPS Fellows and Hosts.

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

8. PREPARATION ON THE PART OF FELLOWS, HOSTS, AND
INSTITUTIONS
It is the Hosts and Host Institutions who will be responsible for carrying out the administrative
details of Fellows’ visit. Hosts and Institutions shall maintain close contact with Fellows regarding
their research plans and life in Japan. In particular, the following issues should be discussed in detail.
(1) Securing Domicile
House and apartment rental in Japan is expensive, particularly in large cities such as Tokyo, Osakaand Kyoto. Furthermore, when Fellows sign a rental agreement, they may be required to pay thelandlord a refundable deposit (shiki-kin) and non-refundable “key money (rei-kin)” equivalent to 4-6
months’ rent. In addition, Fellows may need to pay the real estate agency a brokerage fee equivalent to
one month rent. The amounts of these deposits and key money vary by location and lender. Also notethat Japanese houses and apartments normally come unfurnished.
JSPS does not pay these fees nor can it act as Fellows’ guarantor for rental agreements. Neither can
JSPS act as a mediator in house hunting or provide housing information. It is, therefore, advisable for
Fellows and Hosts to secure the Fellows’ domicile prior to starting their fellowship in Japan.
When Fellows negotiate rent or other rental matters, we ask that a Japanese person, such as theirhost, a lab colleague, or an administrative staff member at the institutions, accompany the Fellow to
the real estate agency and act as a guarantor if necessary.
(2) Form of Joint Research
If it is anticipated that a disagreement may occur with regard to intellectual property rights on theoutcomes (e.g. patents, software) of the joint research, Fellows, Hosts and Institutions should
negotiate and establish a memorandum on their disposition in advance.
It is also recommended that, when conducting joint research, Hosts and Fellows agree that the
research activities of the JSPS fellowship program will, in principle, be conducted under the guidanceof the Hosts. If this should not be the case, Fellows and Hosts should discuss and agree upon the formof collaboration in advance.
When filing a patent application, care should be taken to fully consult patent and other related
domestic laws and ordinances as well as the rules and regulations governing the disposition ofresearch outcomes at the Institutions.
(3) Fellow’s Working Conditions
As JSPS does not employ Fellows, JSPS is not in a position to administer their working
conditions, such as the number of hours or days per week they work at Institutions. Therefore, Hosts
and Institutions should establish Fellows’ research hours and other working conditions in advance, andinform Fellows of how summer vacations or other periods of leave are administered. The working
rules and practices of Institutions and/or research groups may be applied when establishing Fellow’s
working conditions.
If a difference of opinion should arise between Fellows and Hosts with regard to the implementationor other aspects of the joint research, a neutral body within Institutions should be asked to mediate.

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

9. RELEASING INFORMATION ABOUT FELLOWS

Fellows’ and Hosts’ names, fields of specialization, fellowship tenures, research themes, research
abstracts, and research reports may be posted on JSPS’s website.

10. ACKNOWLEDGING RESEARCH RESULTS
When reporting research results achieved under the JSPS fellowship in scientific journals or otherpublications, indicate clearly that Fellows are “JSPS International Research Fellows”.
Example: 1. International Research Fellow of Japan Society for the Promotion of Science (Postdoctoral
Fellowships for Research in Japan (Standard))
2. JSPS International Research Fellow (Graduate School of Science, XX University)
3. Graduate School of Science, XX University JSPS International Research Fellow
4. JSPS Postdoctoral Fellowships for Research in Japan
5. JSPS International Research Fellow
Should research activities conducted under this program or their related outcomes receive highappraisal, please inform JSPS and include them in the Research Report of the Fellowship (Form 15).
(This includes publications of coauthored papers in academic journals, coverage of research
activities/results in newspapers or other media, and awards for joint research achievements.)

11. OUTREACH ACTIVITIES RELATED TO FELLOWS’ RESEARCHTOPICS
Fellows are invited to use their research outcomes to benefit society and give presentations todisseminate them to the public, as the JSPS Fellowship Program is funded by taxpayers. Accordingly,
Fellows may take part in outreach activities related to their research topics by obtaining permission
from their Hosts, as long as such activities do not hinder the carrying out of their fellowship researchplans.
Outreach activities
Outreach activities go beyond the mere dissemination of information; they communicate researchcontents and outcomes to the public using easy-to-understand language; and they create a friendly
two-way dialogue between practitioners and recipients of science and technology. “Outreach” means“reach out”.
Examples of outreach activities:
Symposiums open to the public, children and/or teachers; Open Campus and Open Lab events;
lectures given by guest speakers; classroom science experiments; “Science cafes”
Such outreach activities related to Fellow’s research topic can be funded by the Grant-in-Aid for JSPS
Research Fellow or the Research Support Allowance.
“Science Dialogue” is one of the outreach programs designed for Fellows who come to Japan under
this JSPS Fellowship Program. In it, Fellows give lectures in English at mainly high schools on theirresearch activities and on the society and culture of their home countries. Please visit the following
website for the details.
Science Dialogue Program: https://www.jsps.go.jp/english/e-plaza/e-sdialogue/index.html

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS

12. MISCONDUCT IN RESEARCH

Misconduct in research dishonors science, undermines people’s trust in science, and hinders theadvancement of science. It must not be committed under any circumstance.
Ensuring research integrity is all-the-more imperative when it comes to securing the effective use of
public funds at a time when governmental support for research is being increased as an investment in
the future despite severe financial conditions in Japan.
Therefore, YOU should not engage in any kind of research misconduct. Fellows and Hosts shouldtake special care to observe the rules and regulations for research activities specified by Institutions andacademic societies.
Misconduct in research activities“Misconduct committed in carrying out research activities and publishing research outcomesundermines research integrity, distorts the essence and meaning of research, and hinders the normal
process of communication within the scientific community. Specifically, misconduct comprises the
fabrication and falsification (manipulation) of data and/or results obtained from research activities
and the appropriation of research results by others (plagiarism)”.
“Guidelines for Responding to Misconduct in Research”, issued 26 August 2014 by Ministry of
Education, Culture, Sports, Science and Technology (MEXT)(References) Learning materials on avoiding misconduct in research activities① For the Sound Development of Science—The Attitude of a Conscientious Scientist— byEditing Committee of Japan Society for the Promotion of Science② e-Learning Course on Research Ethics [eL CoRE]① & ② are available at:
http://www.jsps.go.jp/english/e-kousei/ethics.html③ APRIN e-learning program ( eAPRIN)④ Research ethics courses conducted by Institutions based on the “Guidelines for Responding to
Misconduct in Research” issued 26 August 2014 by Ministry of Education, Culture, Sports,
Science and Technology (MEXT)

13. IMPROPER USE OF RESEARCH FUNDS
You must not misuse research funds. The following are examples of the improper use of researchfunds.
(1) Impropriety through fictitious honoraria and wages① Requesting honoraria/wages not accordant with the actual situation, such as a claim forpayment based on a fictitious timesheet(2) Impropriety through the fictitious purchase of goods① Requesting payment of funds based on a fictitious transaction and giving the funds paid
to a vendor to hold and manage② Paying a vendor for a fictitious order of consumables(3) Impropriety through fictitious travel expenses

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I. OUTLINE OF FELLOWSHIPS AND BASIC STIPULATIONS① Requests for travel funding in an amount more than actually expended② Requests for funding for fictitious travel
In addition to the above, if a Fellow is participant in the misuse of another researcher’s research funds,
JSPS will judge them to also have committed the misuse. When using research funds, Fellows must
check in advance the usage rules at their Institutions and be sure to use them properly.

14. HANDLING OF PERSONAL INFORMATION
Personal information contained in documents related to this program shall be strictly controlled inaccordance with the “Act on the Protection of Personal Information” and “JSPS’s own regulations forprotecting personal information”. JSPS will use such information exclusively for implementing its
programs. (This may involve the provision of personal information to external companies
commissioned to electronically process and manage program-related data.)
Fellows should note that their name, nationality, title and affiliated organization; research theme,
fellowship tenure, host institution, host researcher’s name and title; and research reports may be given
public access. Fellows are also asked to participate in surveys aimed at improving JSPS programs.
For researchers located within the European Economic Area, which includes the EU, and those within
the UK, their agreement is to be obtained to follow the above-stated “handing of personal information”
in line with the “General Data Protection Regulation”.

15. ENSURING RESERCH INTEGRITY AGAINST NEW RISKS AS A
CONSEQUENCE OF THE GLOBALIZATION AND OPENNESS OF
RESEARCH ACTIVITIESIn order to promote the augment of science, technology, and innovation in Japan, we must continue toenhance overseas joint research with various partners based on the principle of open science. Concurrently,
the new risks as a consequence of the globalization and openness of research activities have been possible
to impair the basis of research environment such as openness and transparency, and to unknowingly
involve researchers to take risk of a conflict of interest or a conflict of responsibilities. In such climate,
it is vital for our country to build a globally reliable research environment to protect the values that
constitute the basis of research environment while encouraging necessary global collaboration andinternational exchanges.
Institutions are required to establish regulations/rules and control management related to the conflicts ofinterest and the conflicts of responsibility based on “Policy on Measures to Ensure Research Integrity
Against New Risks as a Consequence of the Globalization and Openness of Research Activities (April
27, 2021, Decision of Council for Science, Technology and Innovation).” It is significantly essential for
Fellows, Hosts and Institutions to proactively ensure the research integrity in each research activity.

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II. PROCEDURAL PROVISIONS

II. PROCEDURAL PROVISIONS
The following outlines the important points and procedures to be carried out after being selected for a
fellowship. These procedures are to be carried out based on mutual understanding among theFellow, Host, and Host Institution. A list of the forms to be submitted, including their submittal
instructions, is provided in these Guidelines. The forms should be downloaded from the JSPS website
and submitted via the Institution to JSPS.
JSPS website for downloading forms: https://www.jsps.go.jp/j-fellow/yoshiki.html

1. AWARD LETTER AND RELATED DOCUMENTS
The following documents accompany the Award Letter. Note that an identification card is not issued
by JSPS.
①

Award Letter*②

Certificate of Financial Support*③

Program Guidelines (this booklet)④

Air Ticket Application Information (from travel agency)⑤

A Guide to Insurance Policy for JSPS Fellows (from insurance company)* Items ① and ② cannot be reissued.

E11II. PROCEDURAL PROVISIONS

2. PRE-ARRIVAL PROCEDURES＜Do promptly upon receipt of Award Letter＞(1) Submit Form A (Notice of Acceptance and Pledge)
Upon deciding to accept the fellowship, Fellows are to send Form A (Notice of Acceptance andPledge) to their Host, who will submit them to JSPS via their Institution.
These forms are to be submitted after the Fellow and Host have read and agreed to the terms andconditions stipulated in these Guidelines and decided upon a date for the Fellow to come to Japan tostart the fellowship.
Form A must be submitted to JSPS promptly upon receipt of the Award Letter.
Otherwise, the fellowship cannot start.
(2) Special attention should be paid to setting the fellowship starting date on the Notice ofAcceptance and Pledge (Form A).
① The starting date is not the day that Fellows depart from overseas but the day that they arrivein Japan.
② The starting date may be changed from that stated in the fellowship application submitted to
JSPS.
Hosts and Institutions should consider the following points and discuss them with Fellows when
determining the start date of the fellowship period:① Overall research plan and activities② Documents that the Fellow will need when applying for a visa
③ Fellow’s transportation from port of entry to destination in Japan④ Fellow’s accommodations during stay in Japan⑤ Bank account for receiving Fellow’s allowances⑥ Use of Research Support Allowance or Grant-in-Aid (KAKENHI) for JSPS Research Fellows(3) Submit PhD diploma, other documentation (to certify the date of PhD award)① Standard Fellows
Fellows under the Standard Fellowship must hold a doctoral degree at the time their fellowshipstarts. To certify your timely receipt of a PhD degree, your diploma must be submitted right away
via the admin office of your host institution to JSPS. If you are unable to submit a diploma by theprescribed deadline, you may submit a certificate issued by your university certifying that you
have received a doctoral degree or submit the JSPS-prescribed Form 18 (Degree Confirmation)
prepared in coordination with your university.
If you are expected to receive a doctoral degree by the deadline but are unable to submit yourdiploma or other documentation giving evidence that you have received a doctoral degree, you
may submit a certificate issued by your university certifying that you are scheduled to be awarded
a doctoral degree before the starting date of your fellowship. Then, submit your PhD diploma assoon as you receive your doctoral degree.
Fellows who are nominated by a JSPS overseas counterpart organization and have submitted a
PhD diploma at the time they applied for the fellowship do not need to submit the diploma to
JSPS.
Even when a document is submitted certifying that your PhD is scheduled to be awarded, if
a document certifying that you have actually received your PhD degree is not submitted by
the deadline, the fellowship will be cancelled or withdrawn.

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II. PROCEDURAL PROVISIONSJSPS will begin the process of issuing onward airline tickets and providing the first installment ofallowance after a document certifying that you have actually received your PhD degree issubmitted.
② Short-term Fellows(i) Diploma/Degree certificate
Fellows under the Short-term Fellowship must either hold a doctoral degree at the time theirfellowship starts or be scheduled to receive one within two years from the date that the fellowshipstarts. Please submit the documents specified in either items a) or b) below, whichever applies. If
these documents are not submitted, your fellowship will be cancelled or withdrawn.
As stipulated in Chapter “Ⅳ. ALLOWANCES”, the amount of monthly allowance will differ
based on whether Fellows have received a doctoral degree (PhD holder) or have not received one(non-PhD holder).
a)Persons holding a PhD degree or expecting to receive a PhD by the time their
Fellowship starts
Diploma or other documentation certifying your award of a doctoral degree: The procedure
for submitting these documents is the same as for above ① Standard Fellows.

b)

Persons not expected to receive a PhD by the time their fellowship is scheduled to start
Certificate from the university stating that you will be awarded a doctoral degree:
Promptly submit one of the following documents specifying the expected date of theaward.
➢A document from the university certifying the date a PhD degree is scheduled to beawarded➢Certificate of doctoral course enrollment➢Document written and signed by the Fellow’s academic advisor stating that you arescheduled to receive a PhD degree within two years from the fellowship starting date

A monthly allowance of 362,000 yen is paid to the fellows who submitted a PhD diploma or
doctoral degree certificate before the starting date of their fellowship. If none of theaforementioned documents are submitted, the monthly allowance is 200,000 yen.
In the event that a PhD diploma or doctoral degree certificate is submitted after the starting
date of the fellowship, the amount of the monthly allowance will be increased for the firstpayment from the following month after the date of submission of the documents to JSPS.
However, the amount already paid will not be increased retroactively.
(ii) A document that confirms the Fellow’s permanent residence in a European or North
American country [For relevant Fellows Only]
Fellows who are citizens of a country other than the European or North American countries listed
in the Application Guidelines and who were required to have permanent resident status in a
European or North American country at the time of their fellowship application shall submit a copyof their permanent resident card or equivalent document issued by the eligible country to JSPS
immediately upon receipt of their Award Letter.
The Fellowship will be cancelled if the Fellow’s eligibility is not verified due to failure to
submit the requested document.

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II. PROCEDURAL PROVISIONS③

Notes
・ JSPS will not award the Fellowship to persons who fail to submit a PhD diploma orother documentation to certify the date of their PhD receipt.
・ JSPS begins processing the issuing of Fellows’ roundtrip air tickets and the payment of
their initial allowances after verifying their PhD acquisition status from their diploma orother documents.
・ Under the JSPS program, the date of degree award is the date that the issuing university
awarded the degree. It is not the date that Fellows orally defended their dissertation (vivavoce) or completed a doctoral course.
・ If the documents Fellows submit are written in a language other than Japanese or English,
they are to be accompanied by a Japanese or English translation.
・ Contact JSPS if you have a question as to whether or not the documents in your possession
are recognized as the required ones.
・ For Standard Fellows only: If you find that the date of your PhD award will fall after thestarting date of the fellowship, you should notify JSPS right away through your Institution,
as your fellowship will not be allowed to start.

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II. PROCEDURAL PROVISIONS＜If applicable, contact JSPS right away＞(4) Changing Fellowship Starting Date
Fellows must start their tenure during the 30-day period before and after the date stated in Form A.
If, however, due to an unavoidable reason, you should want to start your tenure outside this period,
please contact JSPS right away via the admin office of your host institution.
(5) Resident Status
All Fellows must possess a valid passport issued by their country of nationality and a proper visa,
when required. The visa shows that the Fellow has permission to enter and stay in Japan. Fellows who
require a visa must go to a Japanese Embassy or Consulate to obtain one before leaving for Japan.
Fellows will receive “landing permission” at the immigration window of their port of entry into
Japan when they show their proper visa.
If Fellows submit a Certificate of Eligibility issued by Immigration Services Agency of Japan when
applying for their visa, the Japanese Embassy or Consulate will be able to process the visa faster thanwhen applying without one.
Fellows are recommended to obtain a “Professor” or “Researcher” visa status. To check whichof these statuses is applicable to you, please consult the Immigration Bureau’s homepage.
Before leaving for Japan, Fellows shall, on their own responsibility, obtain a visa that coincides withthe purpose and length of their stays in Japan. Hosts and Institutions are asked to refer to Appendix A
and assist Fellows in applying for and obtaining a proper visa.
Please note that JSPS is not in a position to answer inquiries or make arrangements regarding
visa applications for Fellows and their family members.
This chart outlines the procedure for obtaining a visa.
In Japan
Immigration
BureauA
B

Host(Institutions)

Outside JapanD

C

Fellows

E

A. Hosts apply for Certificate of Eligibility

D. Fellows apply for visa

B. Certificate issued
C. Hosts forward Certificate to Fellows

E. Visa issued

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Embassyor ConsulateII. PROCEDURAL PROVISIONS＜Submit 40 days prior to starting date of the fellowship period＞(6) Application for Air Tickets by Fellows
Fellows are to follow the instruction of Chapter Ⅳ “4. AIRFARE” and “Air Ticket Application
Information” issued by JSPS’s designated travel agency, and apply to the agent’s office for an air
ticket no later than 40 days prior to their intended date of arrival in Japan. Fellow’s ticket will
not be issued if you do not follow this procedure.
Note that JSPS’s regulations prevent us from reimbursing Fellows for tickets that theypurchase themselves.
＜Submit at least one month prior to start date of fellowship period＞(7) Submission of Form 1 (Notice of the Schedule for Fellowship Commencement ) and Form 2(Notice of Bank Account)
Fellows and Hosts are to confirm in advance the way in which Fellows will receive their initial
allowances, which include their allowances for the first 2.5 or 3 months and their settling-in
allowance. (Note that the settling-in allowance is paid only to the applicable Fellows.)
Form 1 must be submitted by at least one month prior to the starting date of your fellowship
via your host institutions.
When submitting Form 1, Fellows who are residing in Japan or who have not yet booked a flight do
not need to fill out the Name of Airport and Flight Number spaces.
Regarding Form 2, depending on whether or not the Fellow already has a Japanese bank account,different documents are to be submitted. Before submitting this form, please check whether you comeunder item ① or ② below.
If these forms are not submitted on time, the payment of your initial allowances may be delayed.
Please take care to submit them by the deadlines.
①

When Fellows already have a Japanese bank account
If Fellows wish to have their initial allowances remitted into a bank account they have alreadyopened in Japan, indicate so in Form 1 (Notice of the Schedule for Fellowship Commencement)
and submit it along with Form 2 (Notice of Bank Account) via the Institution so that it reaches
JSPS at least one month prior to the fellowship starting date. On Form 1, indicate the Japanesebank account into which the Fellow wants their allowances to be deposited. As to how to enter the
Fellow’s name on Form 2, please refer to Chapter II 3(2), “Submission of Form 2 (Notice of Bank
Account)” in these Guidelines.

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II. PROCEDURAL PROVISIONS② When Fellows do not have a Japanese bank account
If Fellows do not have a Japanese bank account, they will need to open one upon their arrival in
Japan. For receiving the initial allowance, please choose (ⅰ) or (ⅱ).
(i)

Having the initial allowance payment remitted into the Host’s account☆Recommended☆

Fellows may ask to have their initial allowance deposited into their Host’s bank accountprior to their arrival in Japan. In this case, indicate so on Form 1 and submit it along with
Form 2 in the Host’s name so that it reaches JSPS at least one month prior to the fellowshipstarting date.
Fellows will receive their initial allowance from their Host along with a RECEIPT. Afterchecking the amount of money deposited against the amount in the RECEIPT, send the
RECEIPT to JSPS.
The second and ensuing allowances will be remitted to Fellow’s bank account after
JSPS has received the RECEIPT for the initial remittance.
For Short-term Fellows only, the second and subsequent installments of allowance may be
paid into the Host's bank account, if desired. You may consult us on this.
(ii) Having the initial allowance remitted into Fellow’s own bank account in Japan
If Fellows want to have their initial allowance remitted into their own bank account,indicate so in Form 1 and submit it to JSPS at least one month prior to the fellowshipstarting date. Then, Fellows should open their own bank account in Japan right away upon
arrival in Japan and submit Form 2 in their own name. As to how to enter the Fellow’s
name on Form 2, please refer to Chapter II 3(2), “Submission of Form 2 (Notice of Bank
Account)” in these Guidelines.
It will take at least 2-3 weeks to open the Fellow’s own bank account after arriving inJapan. It will take about three more weeks after JSPS receives Form 2 to remit theallowance into the account. Therefore, if Fellows are not going to bring sufficient fundswith them to cover their initial expenses, it is recommended that they have their initial
allowance remitted into their Host’s bank account prior to their arrival in Japan (ⅰ).
Note: As the allowances that JSPS provides are not considered to be salary or remuneration, it can bedifficult for JSPS Fellows to obtain a credit card in Japan. Fellows who may need a credit cardduring their tenure are recommended to bring an internationally recognized one with them toJapan.
(8) Research Grant① For Standard Fellows only
Hosts may apply for a Grant-in-Aid (KAKENHI). At the time of application, Fellows and Hosts
should discuss in detail the research funding required on the basis of the research plan submitted in
the application for the fellowship program for which they have been selected.
For the Grant-in-Aid program’s outline and procedures, see Chapter “V. KAKENHI (GRANT-INAID FOR JSPS RESEARCH FELLOWS)”.
② For Short-term Fellows only

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II. PROCEDURAL PROVISIONS
Hosts are eligible to apply for a research support allowance. For the program’s outline andprocedures, see Chapter “VI. RESEARCH SUPPORT ALLOWANCE”.
(9) Postponement of Arrival in Japan (*Standard Fellows Only)
If it should be difficult for Fellows to arrive in Japan within the fellowship period specified in theirAward Letter and other documents for unavoidable reasons, they may postpone their arrival within thefiscal year (up to 31 March of the following year) of their specified fellowship period. Fellows
wishing to do this should promptly submit Form 4 (Application for the Extension of Periods for
Arrival in Japan) to their Host, who after confirming the postponement is asked to submit the form to
JSPS via the Institution.
A postponement of Fellows’ period of arrival in Japan may be granted within the same fiscal year
(up to 31 March of next year). If a Fellow arrives after the end of the fiscal year, they shall not be
eligible for the fellowship for any reason.
If a Fellow arrives after November 30(1 December - 31 March), having completed the postponement
procedure, their Host will not be eligible to apply for a Grant-in Aid for JSPS Research Fellows forthe current fiscal year.
The Host may, however, apply for the Grant starting from the next fiscal year. For details, please see
Chapter “V. KAKENHI (GRANT-IN-AID FOR JSPS RESEARCH FELLOWS)”.
(10) Prior Notice of Shortening the Fellowship Tenure
If Fellows must shorten their fellowship tenures before their fellowships start for unavoidable
reasons, Host institution should notify JSPS in advance.
(11) Refusal of the Fellowship
If Fellows must refuse to accept their fellowships, Institutions should immediately submit Form 5(Notice of Refusal to Accept Fellowship) to JSPS based on consent among the Fellow, Host, and Hostinstitution.
If Fellows, who applied through overseas nominating authorities, must refuse to accept theirfellowships, they should also immediately notify their nominating authority.

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II. PROCEDURAL PROVISIONS

3. POST-ARRIVAL PROCEDURES(1) Submission of Form 6 (Notice of Fellowship Commencement)
Fellows and Hosts should submit Form 6 (Notice of Fellowship Commencement) along with a clean
copy of the Fellow’s passport that clearly shows their name (etc.) in the entry fields, visa stamp, andlanding permission stating visa status and the date of entry.
Fellows who have been in Japan prior to the start date of the fellowship tenure shall submit a copy of
their passport (with the page for their name and other personal details) and resident permit.
The form must be submitted within one week after the Fellows’ arrival in Japan. If this form is notreceived on time, JSPS will not be able to make the second allowance remittance, nor will it beable to enroll the Fellow in the Overseas Travel Insurance Policy. Therefore, be sure that Form 6 is
submitted on time.
(2) Submission of Form 2 (Notice of Bank Account)
JSPS remits the second and subsequent allowances into Fellows’ own bank account. (If the first
instalment of allowances is set to be remitted to the Fellow's account, allowances from the first
instalment onwards will be remitted to the Fellow's account.) Therefore, those Fellows who do not yet
have a bank account in Japan are requested to open one as soon as they get settled in. Japanese
Residence Card is required when you open a bank account in Japan.
Form 2 containing the Fellows’ bank account information should be submitted via host institution. Be
sure to attach a copy of the first page of the Fellow’s bankbook (reverse side of the front cover)containing the account holder’s name. In the case of an Internet bank account, provide a copy ofthe computer screen showing the branch number, account number, and account holder’s name.
Take care to avoid an error in the spelling of the account holder’s name, as it could interrupt thepayment of your allowances.

E19

II. PROCEDURAL PROVISIONS(3) Procedures at Municipal Office
Fellows should carry out the following three administration procedures at the municipal office of
their city (shi), ward (ku), town (machi) or village (mura). Fellows should also inquire at the municipal
office as to whether there are any procedures required before they leave Japan.
Fellows are advised to ask their Host, Institution or a Japanese colleague to accompany them when
they go to the municipal office, as its staff may not speak English.
① Residence Card
Japan’s residency management system applies to all foreign nationals residing legally in Japan fora mid- to long-term period. Fellows with visa status of longer than three months come under
this system. (Stays of three or fewer months are excluded.)
A “residence card” will be issued to Fellows at the immigration inspection window of their port ofentry. Fellows who have received a residence card shall notify the Minister of Justice of their placeof residence. Fellows must take the card to the ward, city or town office where they will reside andnotify the office of the address of their residence within 14 days from the day that their residence isdecided.
While in Japan, Fellows are required to carry the residence card with them at all times, in place of apassport. When opening a bank account, Fellows may be asked to show this card as identification. At
the end of the Fellows’ tenure, their residence card must be returned to the immigration officer at the
airport when leaving Japan.
For more information on this system, please check the Immigration Bureau’s website.
URL: http://www.immi-moj.go.jp/english/index.html② National Health Insurance
On top of the overseas travel insurance provided by JSPS, Fellows are required to enroll in the
National Health Insurance Program of Japan. People who come from other countries and willremain in Japan for more than three months are required to join this program. Under this national
system, people are required to bear 30% of the cost of medical treatment. Depending on the illness,that 30% may be covered by the overseas travel insurance provided by JSPS.
After registering your residence card at the municipal office, apply for the National Health
Insurance at the designated counter of the same municipal office. As the allowances paid under
JSPS fellowship programs are not considered to be salary, Fellows may apply for a reduction in theinsurance premiums.
For more information on National Health Insurance, please inquire at the insurance section of thecity, ward, town or village office where you reside.

E20

II. PROCEDURAL PROVISIONS③ National Pension System
Foreign nationals between ages 20 and 60 who have an address in Japan and have a residence
status of longer than three months must join the National Pension System, pursuant to the National
Pension Act. A pension book is issued when Fellows join the program, and they may be able toreceive a basic disability or survivor pension.
After registering your residence card at the municipal office, apply for the National Pension
at the designated counter of the same municipal office. Since the allowances that Fellows receive
under the JSPS fellowship are not pay (income), Fellows may apply for the insurance premium
exemption and payment suspension system based on a lack of income. In addition, there is a lumpsum payment system that allows you to redeem a percentage of your paid premiums when you
withdraw from the program early (when you leave Japan).
Japan has concluded social-insurance agreements with various countries to prevent overlapping
enrollment and to merge pension-enrollment periods. Fellows must decide in advance whether they
will use this system, as processing must be carried out by the agency with jurisdiction over thepension system in their home country.
For details and latest information on this system, please check the below website.
Japan Pension Service: https://www.nenkin.go.jp/international/index.html(4) Residence Status Extension and Application Documents① Residence status extension
The authorized period of Fellows’ stay and their assigned visa status are entered in their passport
by the Immigration Officer when they arrive at the airport in Japan. If their fellowship tenure should
go beyond the date of the authorized period of stay, Fellows must apply for an extension at a local
Immigration Office.
Fellows should make their application for extension no later than the expiration date of theirauthorized period of stay. Applications are normally accepted from about three months prior to the
expiration date. Fellows are advised to ask their Host, Institution or a Japanese colleague toaccompany them when they go to the Immigration Office. Fellows must take personal
responsibility for processing the extension. Ask the Immigration Office for instructions about theextension procedure in advance so as to be prepared to apply.
② Application documents for extension
Generally, Fellows will need to take the following documents with them to the Immigration Officewhen they apply for an extension:(a) A copy of the Award Letter and Certificate of Financial Support from JSPS(b) Their bankbook of the bank account to which JSPS remits allowances(c) A document written by their Host stating the Fellow’s fellowship period, Institution, andresearch theme (See example in Appendix C.)(d) Their passport and residence card, and the Program Guidelines (this booklet)
The Award Letter and Certificate of Financial Support cannot be reissued. If asked for theAward Letter and Certificate of Financial Support, submit copies of them. Take the originals
with you just in case.

E21II. PROCEDURAL PROVISIONS

4. NECESSARY PROCEDURES AT END OF FELLOWSHIP PERIOD(1) Applying for Air Ticket by Fellows
Fellows should apply for their return ticket at least 40 days in advance of their scheduled departure
date. After reading Chapter IV-4 “AIRFARE” and the booklet “Air Ticket Application Information”,
apply to JSPS’s designated travel agent for your return tickets. If this procedure is not completed,
the return ticket will not be issued.
Note that JSPS cannot pay for an air ticket applied for after Fellows’ tenure has expired.
If Fellows should decide to leave Japan before their fellowship expires (see Chapter III “1.
SHORTENING THE FELLOWSHIP TENURE”) or to remain in Japan for such reasons as wrappingup their research after it expires (see II-4-(4) “Remaining in Japan after the Fellowship periodends”), they shall obtain the consent of their Hosts and inform JSPS of the period
shortening/extension through their Institutions..
(2) Submission of Form 14 (Notice of Fellowship Completion (Incl. Shortening of Tenure) )Hosts are requested to submit Form 14 (Notice of Fellowship Completion (Incl. Shortening ofTenure)) to JSPS via their Institutions no later than two weeks after the expiration of the fellowship.
In the case of tenure shortening, submit the form as early as possible. (Refer to Chapter III “1.
SHORTENING THE FELLOWSHIP TENURE”.)(3)

Submission of Form 15 (Research Report of the Fellowship)

The Fellow and Host are to cooperate in preparing a Research Report of the Fellowship (Form 15),
which must be submitted to JSPS via the Host Institution within one month of the end of the
fellowship period. Form 15 may be written in either English or Japanese. The Fellow’s research title
may not be changed from that stated when they were selected for the fellowship.
JSPS may later post some reports with photos on its website. If Fellows do not want their photoposted, they don’t have to attach a photo to their report.
Attention
 As much as possible, describe the contents and results of your research in a manner that is easily
understandable to a non-specialist in your field, avoiding the use of jargon, mathematical formulaeand signs.


Please prepare the Research Report in Japanese or English within three pages for the Host’s, andwithin ten pages for the Fellow’s.

You may expand the column as appropriate.

If the outcomes of research related to JSPS fellowship programs are highly appraised, please inform
JSPS. (This includes publications of coauthored papers in academic journals, coverage of research
activities/results in newspapers or other media, and awards for research activities/achievements.) If
similar outcomes occur after the Fellowship Research Report has been submitted, please also reportthese to JSPS and submit the deliverables (e.g. reprints of papers, copies of newspaper or journal
articles).

E22

II. PROCEDURAL PROVISIONS(4) Remaining in Japan after the Fellowship period ends
As a rule, Fellows are obligated to leave Japan at the end of their fellowship period. If, however,
Fellows meet the following conditions ①-④, they may continue to reside in Japan after the end of
their fellowships with JSPS paying for their return flight tickets.
Fellows wishing to remain in Japan should submit in advance a Form13 (Application for Continuous
Stay in Japan after the Expiration of the Fellowship) via the admin office of their Host Institution.
Requests will not be accepted after the fellowship period has ended.
① That the Fellow needs to temporarily stay in Japan (up to two months) for such purposes ascompiling their research results.
② That the Fellow will receive no income during the extended stay.
③ That another institution will not pay for the Fellow’s return flight ticket.
④ That during the extended stay JSPS will bear no financial or other responsibility for the Fellow(other than providing them with a return flight ticket).
If not having applied under this procedure, Fellows remain in Japan after their fellowship tenure
ends, JSPS will bear no financial or other responsibility for their extended stay (including theiroverseas travelers insurance and return flight ticket). JSPS will not bear any responsibility for the
Fellow's stay in Japan after the end of the fellowship tenure, nor will it cover any expenses, including
but not limited to overseas travel insurance, except for airfare for the Fellow’s return trip. Please pay
close attention to your visa eligibility, insurance coverage period, and other relevant matters.
(5) Submission of Feedback on Fellowship Program [only Fellows, Hosts]
Fellows nearing the end of their tenure and their Hosts are asked to fill out an online questionnaire,
which will be used to gauge the performance of services provided and to improve the JSPS fellowship
programs.
The questionnaire is divided into two parts, one for Fellows and the other for Hosts to fill out. Pleasechoose the appropriate webpage and answer the questions.
for Hosts (Japanese and English): https://www.jsps.go.jp/j-fellow/j-fellow_14/peq.html
for Fellows (English): https://www.jsps.go.jp/english/e-fellow/peq.html(6) Application for Certificate [Fellows]
As a rule, JSPS does not issue documents to certify the fellowship status of former or current
Fellows. When, during their fellowship period, Fellows need documentation in such cases as applying
for a visa extension or proving that they were awarded a JSPS fellowship or that they received
allowances from JSPS, they should use copies of their Award Letter or Certificate of Financial
Support, or ask their Institution to prepare the necessary documents. (See Appendix C for an
example of a certificate that may be prepared by Institutions.)
The only exception to this rule is when Fellows require a certificate to apply for a job after thecompletion of their fellowship. If deemed appropriate, JSPS may issue a certificate.
To apply for a certificate, Fellows should fill out Form 17 (Application for the Issuance ofCertificate) stating the reason they need the certificate and where it is to be sent, and submit it to JSPS
by e-mail at least two weeks prior to the date the certificate is needed.
As a rule, certificates are sent via e-mail, not by postal mail. If you should need the certificate to besent by postal mail, please consult with JSPS at the time you request the certificate. JSPS will notissue certificates in cases when research reports haven’t yet been received or requested
reimbursements haven’t yet been made.

E23

III. CHANGES DURING FELLOWSHIP TENURE

III. CHANGES DURING FELLOWSHIP TENURE
When changes shown below are made in the period of the Fellow’s tenure, Host or Host Institution,
there are cases when it is necessary to follow procedures prescribed in separate documents. In suchcases, be sure to consult with the admin office of the Host Institution.

1. SHORTENING THE FELLOWSHIP TENURE
If Fellows must shorten their fellowship tenure for an unavoidable reason, they must inform their
Host, Host Institution, and JSPS in advance and submit Form 14 (Notice of Fellowship Completion(Incl. Shortening of Tenure)) to JSPS as quickly as possible (by two weeks at the very latest before
the completion of shortened tenure).
If Fellows shorten their tenure for the purpose of starting new employment or accepting anotherfellowship, they will be asked to provide a document issued by their employer stating when theiremployment/fellowship will start and whether money equivalent to the price of a return ticket will be
provided.
If Fellows’ allowance or other financial support is overpaid, they must promptly reimburse JSPSthe overpaid amount no later than 7 days before departing Japan. (See Chapter IV “6.
REIMBURSEMENT TO JSPS”.) If Fellows are required to reimburse JSPS for already-paid allowances
but haven’t done so, they will NOT be issued a return ticket until the reimbursement is made.
Moreover, Fellows are not allowed to shorten or end their fellowship tenure while they are stilltaking a temporary leave of absence.

2. EXTENDING THE FELLOWSHIP TENURE *For Standard Fellows
In cases when the initial tenure is less than 24 months, an extension of up to a total of 24 months may
be approved, following the necessary verification procedure, in one-month units if JSPS deems it
necessary for carrying out the Fellow’s research.
Fellows who wish to extend the period of their fellowship must submit a Form 12 (Application for the
Fellowship Extension) and other required documents at least 3 months prior to their original
fellowship ending date. Later submission is not accepted.
Extensions should be for the minimum period required to complete the research. JSPS may shorten therequested period of extension due to budget constraints. An extension may only be applied for ONCE.
Fellows who were awarded their fellowship through a nominating authority and wish to extend theirtenure also need to notify the nominating authority in advance for permission to do so.
Short-term Fellows cannot extend their fellowships beyond the initially approved tenure period.

E24

III. CHANGES DURING FELLOWSHIP TENURE

3. TEMPORARY LEAVE OF ABSENCE FROM JAPANJSPS covers the costs required for Fellows to carry out their research activities in the form ofallowances. As a rule, Fellows are obligated to stay in Japan continuously during their tenures.
However, a temporary leave of absence from Japan may be approved under the following fiveconditions (1)-(5). In such cases, JSPS does not negotiate any change in the conditions or number ofallowed days of temporary absence (cumulative number of days).
When Fellows wish to take a temporary leave of absence, they must submit a Form 7 (Notice andReport of Temporary Leave of Absence from Japan) to JSPS in advance.
Note carefully that if a request for leave of absence is not submitted or if it is postdated orotherwise falsified, the Fellow’s fellowship may be cancelled, allowances stopped, and/or otherstern measures taken.
Moreover, Fellows are not allowed to shorten or end their fellowship tenure while they are stilltaking a temporary leave of absence.
(1) Reasons for Temporary Leave of Absence
Fellows may be permitted to take a temporary leave of absence under the following ①,② reasons.
① Temporary leave of absence for the purpose of conducting research: When it is necessary
for Fellows to be temporarily out of Japan for such purposes as conducting surveys used intheir research or presenting the research results at conference. In addition, the permission may
be granted if there is a statement of such necessities in the research plan of their initial
fellowship application.
② Temporary leave of absence for the fellow’s own purposes: For other reasons deemednecessary though not being applicable to the above-stated reason.
Given the reason or period of the requested leave, there may be cases when JSPS requests a written
explanation as to whether or not the leave will impede the execution of the Fellows’ research plan.
When leave is urgently needed due to sickness or other unavoidable reasons, Institutions should
consult with JSPS right away.
(2) Submission of Form 7 (Notice and Report of Temporary Leave of Absence from Japan)(Before departure from Japan)
Fellows wishing to take temporary leave must first obtain their Host’s permission. Upon
confirming the Fellow’s intention, the Host fills out the column of “Fill in before the departure” ofForm 7 (Notice and Report of Temporary Leave of Absence from Japan) and submits it via the
Institution to JSPS at least two weeks in advance of the Fellow’s departure.
(After re-entry)
Within one week after the Fellow returns to Japan, the Host is to submit Form 7 (Notice andReport of Temporary Leave of Absence from Japan / Fill in after the re-entry section) and a copyof the Fellow’s passport (with stamps showing the dates of departure from Japan and re-entry into
Japan) via the Institutions to JSPS. Institutions are to always check the reasons for a temporary
leave of absence taken by Fellows. They also must keep count of the number of cumulativedays of leave a Fellow takes.
*In calculating the number of leave days, note that the days of departure and arrival in Japan are
also included. (Example: 1 July 20XX (leave Japan) – 10 July 20XX (arrive back in Japan): 10
days)*Fellows should be sure to ask for an immigration officer to stamp their passport if they use
automated gates at the airport.
E25

III. CHANGES DURING FELLOWSHIP TENURE(3) Limitations of Leaves of Absence
To facilitate JSPS’s processing of final allowances and other severance arrangements, Fellows are,as a rule, NOT allowed to take leave during last 30 days of their tenure. If you have anycompelling reasons, please consult with us in advance. Moreover, Fellows are not allowed toshorten or end their fellowship tenure while they are still taking a temporary leave of absence.
(4) Maximum Length of Leave of Absence
The maximum number of cumulative leave days allowed for Fellows is shown below.
If the total number of days that a Fellow takes temporary leave from Japan exceeds the upper limit
specified in the table below, JSPS will judge the last day of departure from Japan to be theending date of the Fellowship.
Tenure13 or more months
From 9 up to 12 months
From 5 up to 8 months
Up to 4 months

Maximum leave days
150 days
75 days
30 days
15 days

Example:The Fellow’s tenure is 4 months (the tenure starts from 1 April 20XX and ends on 31 July 20XX) andthe total number of days in the first period of temporary leave is 7 days. The next period of temporary
leave was scheduled to be 8 days (from 15 June to 22 June), but due to circumstances (including
delays due to any cause beyond reasonable control such as bad weather) the return date is actually 23
June. In this case, JSPS judges 15 June to be the ending date of the Fellowship because the total
number of days of the temporary leave exceeds the upper limit of 15 days. Therefore, the Fellow
must reimburse the overpaid allowances that they had been provided for the period of 1/2
month, that is, 16-30 June.

E26

III. CHANGES DURING FELLOWSHIP TENURE(5) Reduction of allowances based on the cumulative number of days of temporary leaves of absence
Allowances are paid to cover the costs of Fellows’ stays in Japan for the purpose of carrying out
research activities in Japan during their tenures. For this reason, the Fellow’s allowance will be
reduced based on the cumulative number of days of temporary leaves of absence.
If temporary leave is taken for purposes stated in (1)① above, it will, as an exception, be treated thesame as the Fellow being engaged in research in Japan. The Fellow’s allowance will not be reduced. If,
however, the leave is taken for the purpose stated in (1)②, the commensurate amount of reduction
will be subtracted from the following month of the Fellow’s allowance or they will be requested toreimburse the amount.

Tenure13 or moremonths9-12 months

5-8 months
4 months

Cumulative number ofdays of temporary
leaves of absence forreasons in para (1)②

Allowance reduced

1-40 daysnone

41-56 days

0.5 months

57-72 days

1 month

73-88 days

1.5 months

89-104 days

2 months

105-120 days

2.5 months

121-136 days

3 months

137-150 days

3.5 months

1-20 daysnone

21-36 days

0.5 months

37-52 days

1 month

53-68 days

1.5 months

69-75 days

2 months

1-15 daysnone

16-30 days

0.5 months

1-15 days

none

E27

III. CHANGES DURING FELLOWSHIP TENURE

4. SUSPENSION DUE TO PARENTAL LEAVE
As a rule, Fellows are to devote themselves to their research at the Institution. However, to promoteequal gender participation in society and to provide an environment that makes it easy for Fellows tobear and raise children, JSPS allows them to suspend their tenure when child bearing and/or infant
nursing would make it difficult for them to concentrate on the research. In such cases, the following
policy applies. The ending date of fellowship tenure is extended for a number of days equal to theperiod taken for parental leave. If Fellows wish to suspend their fellowship for child bearing and/or
infant nursing beginning on the same date that their fellowship tenure starts, please consult with JSPS
via the host institution.
(1) Eligible Fellows
Female Fellows who give birth during their tenure are eligible for this leave, as are male Fellows
whose spouse gives birth. If desired, the fellowship may be suspended to nurse an infant up to the ageof one year.
(2) Period and Number of Fellowship Suspensions
The fellowship may be suspended from six weeks prior to the date of expected delivery to one year
after childbirth. This makes the maximum period of leave 15 months. Fellows’ leave is approved in
one-month units. In principle, this leave will only be granted once per child.
Example: Initial fellowship tenure is from 1 September 20AA to 31 August 20CC
Period of maternity leave is from 1 September 20BB to 30 November 20CC, withresearch restarting on 1 December 20DD. The ending date of fellowship tenure will be
30 November 20DD. (It is extended for a number of days equal to the leave period.)
4

5

6

7

8

9

10

FY20AAFY20BB

11

12

1

2

3

(month)Do research
Do research

Suspend research

FY20CC

Suspend research

FY20DD

Do research

Do research(3) Release from Research Obligation
During the leave period, Fellows maintain their status but are released from the obligation toconcentrate on their research.
(4) Suspending Maintenance and Other Allowances
The Fellows’ maintenance and other allowances (Refer to Chapter “IV. ALLOWANCES”) will not be
paid during the leave period.
(5) Suspending Overseas Travel Insurance
Fellows will NOT be covered by this insurance during the leave period.

E28

III. CHANGES DURING FELLOWSHIP TENURE(6) Application Procedures① Applying for Parental Leave
Fellows should consult with their Hosts about suspending their fellowships for child bearing
and/or infant nursing. If the Hosts judge that the suspension will not impede the execution of theFellow’s research plan, they may submit Form 10 (Application for the Fellowship Suspension due
to Parental Leave/Change in Period of Parental Leave) to JSPS via the head of the Institution. When
applying prior to childbirth, Form 10 should be submitted one month before the start of maternity
leave. Then, a birth certificate or other evidence of childbirth (a copy is permissible) must be
submitted soon after the child is born.
② Changing in Period of Parental Leave
If Fellows request a change in the period of maternity leave and Hosts judge that it will not impede
the execution of the research plan, Hosts may submit Form 10 (Application for the Fellowship
Suspension due to Parental Leave/Change in Period of Parental Leave) to JSPS via the head of theInstitution. It should be submitted one month before the first day of the extended leave period or
one month before the last day of the shortened leave period.
③ Recommencing the Fellowship
When the period of leave ends, Fellows are to restart their fellowships. At that time, Hosts should
submit Form 11 (Notice of Fellowship Recommencement) to JSPS via the head of the Institution. Itshould be submitted one month before the end of the leave period.

E29

III. CHANGES DURING FELLOWSHIP TENURE

5. CHANGING HOSTS/INSTITUTIONS OR AMENDING INFORMATION(1) Purpose of Changing Hosts or Institutions
Fellows are awarded fellowships based upon the joint research plan with their Hosts, the prospectsof achieving the plan’s objectives, and an inspection of the Institution’s setup for receiving theFellows. As changing Hosts or Institutions is deemed to alter the basis for approving the joint
research, such requests are not granted as a rule. If JSPS deems it impossible or extremely difficult
to achieve the objectives of the initial research plan stated in the fellowship application, thefellowship will be canceled.
This policy notwithstanding, there are times when JSPS may judge a change of Hosts and/or
Institutions not to impede the progress of the joint research stipulated in the initial research plan andgrant permission for Fellows to make the change.
Such permission may be given for the following reasons:(a) When Hosts become sick, die or are otherwise unable to continue the joint research.
(b) When Hosts transfer to another institution and Fellows transfer to the same institution.
(c) When continuing the fellowship under Hosts and/or Institutions would render it
impossible or extremely difficult to achieve the objectives of the initial research plan andchanging one or both of them would make it possible to achieve those objectives.
(2) Procedure for Changing Hosts① Procedures that current Hosts should carry out before changing Hosts
When a change of Hosts in desired, JSPS should be contacted in advance via the Host Institution.
A written explanation for the change is to be provided to include the following items. (Free format)

Why changing Hosts will not impede the execution of the research plan.



New Hosts’ familiarity with the subject research and suitability to carry it out.



A profile of new Hosts and a list of their research results.



A statement from new Hosts stating that they are willing to accept the Fellows.

② Procedure to be taken by new Hosts
New Hosts are to submit Form A (Notice of Acceptance and Pledge) and Form 8 (Application for
the Change of Host Researcher/Host Institution) in the name of the head of the Institutions after
the change to JSPS via their Institutions before changing Hosts.
(3) Changing Institutions
Hosts should contact JSPS in advance via their current Institution. Then, submit Form 8 to JSPS
via the new Institution.
(4) Changing of Institutions’ Information
JSPS should also be contacted using Form 8 if the name of an Institution changes due to its
conversion or other reasons. If a Host is hosting (or will be hosting) more than one Fellow, their
Fellowship IDs, names and details of the changes can be submitted jointly on a separate sheet ofpaper.

E30

III. CHANGES DURING FELLOWSHIP TENURE(5) Procedure for amending other basic items
When the below-listed items apply, submit Form 9 (Notice of the Change of Host’s/Fellow’s
Information). If, at that time, the Host is hosting multiple fellows, they may use a separate sheet tolist the Fellows currently being hosted (and scheduled to be hosted), including their fellowship IDs,
names, and details of the changes, and submit it to JSPS.


When the Host transfers within the same Institution (due to a promotion or other reasons, theirdivision name, position title, contact address or other information changes while remaining in thesame Institution)

When the name the Host uses in the course of their duties changes or when their information
changes from that stated in the fellowship application

When the Fellow’s name or other information changes from what it was at the time of theirfellowship application

E31

IV. ALLOWANCES

IV. ALLOWANCESJSPS’s financial provisions described below are not subject to negotiation. JSPS does not provide any
support for dependents.
If the forms designed in these Guidelines are not submitted by the deadlines or in accordancewith the stipulated procedures, allowance payments may be delayed or cancelled.

Recipients

Postdoctoral Fellowships for Research in Japan

AllowancesStandard*2

Monthly allowance¥362,000

Short-term¥362,000 for PhD¥200,000 for non-PhD

Settling-in¥200,000allowance*1

TicketAirfare*1 (Air tickets)
Overseas Travel
Insurance

See Ⅳ “5. OVERSEAS TRAVEL INSURANCE”*1 These allowances are paid only to those Fellows meeting the eligibility requirements.
For reference, see “3. SETTLING-IN ALLOWANCE” and “4. AIRFARE”.
*2 Separate from the above, JSPS will cover Fellows’ travel expenses to attend its orientation for
newly arriving Fellows and other official JSPS meetings. The amount to be paid is as stipulated
in JSPS rules.

1. NATURE OF FINANCIAL SUPPORTNo employment relationship exists between Fellows and JSPS. JSPS provides Fellows withmaintenance and other allowances to cover the cost of their stay and travel for the purpose ofcarrying out research activities in Japan. (These allowances are not paid in the form ofcompensation for the researcher’s activities (work).)
The National Tax Agency recognizes this tax-exempt status as follows:
As the maintenance and other allowances provided by JSPS to researchers are not employmentbased wages, they are not subject to withholding tax. In addition, as these allowances take the form oftravel expenses required to support the researchers’ stays in Japan and are limited to covering actual
expenses, they are exempted from taxation.

E32

2. MAINTENANCE ALLOWANCES

IV. ALLOWANCESJSPS provides maintenance allowances to cover living expenses and domicile costs related to Fellows’
stay in Japan for the purpose of carrying out research activities in collaboration with their Hosts.
Fellows are not allowed to receive per diem from other funders while JSPS provides them maintenanceallowances.
(1) Amount of Maintenance Allowances
Based on “IV. ALLOWANCES”, the total amount of maintenance allowances paid during thefellowship period is the fixed amount paid per month (varying by program) × number of months oftenure. (See the diagram as the top of this chapter.) This may not apply, however, if Fellows shorten
their tenure or take a temporary leave of absence.
For Short-term Fellows, the amount of the monthly maintenance allowance differs between PhD
holders and non-PhD holders. Before issuance of their flight ticket to Japan, all Fellows are to submit
documents on whether or not they have received a PhD degree. If not, documents on when they arescheduled to receive the degree. See Chapter II-2 “(3) Submission of PhD Diploma or Other
Documentation (to certify the date of PhD award)”.
In the event that a PhD diploma or doctoral degree certificate is submitted after the starting
date of the fellowship, the amount of the monthly allowance will be increased for the firstpayment from the following month after the date of submission of the documents to JSPS.
However, the amount already paid will not be increased retroactively.
(2) Payment of Maintenance Allowance and Date of Remittance
As a rule, allowances are remitted monthly at the end of the preceding month.
The initial allowance will be compiled into a 2.5- or 3-month payment remittance after JSPS receives
Form 1 (Notice of the Schedule for Fellowship Commencement) and Form 2 (Notice of bankAccount). If these forms are not submitted on time, the payment of your allowance may be delayed.
Detailed information is contained in an email sent by JSPS to the admin office of the Host Institutionsand Hosts prior to remitting your payment.
The second and subsequent allowances are remitted into the Fellow’s own bank account after JSPS
receives Form 6 (Notice of Fellowship Commencement) and Form 2 (Notice of Bank Account(Fellow’s account)). JSPS does not inform Fellows of the date or content of remittances.
The Fellows’ allowances for the first and last months of their tenure are remitted based on whether
they arrived in Japan on or before the 15th or on or after the 16th of the month. (See the following
examples.)<Examples >*Fellows arriving in Japan on or before the 15th of the month: JSPS provides the full allowance forthe first month but none for the last month.
*Fellows arriving in Japan on or after the 16 th of the month: JSPS provides half of the monthly
allowance in the first month and half in the last month.
<Notes, Cautions>* The above-stated method may not be used for the payment of allowances in the first month of the
fiscal year (April.).
* The date of remittance is scheduled by JSPS (before or after the 10th, 20th, or 30th of each month).
* Changes in JSPS’s budgetary and accounting systems may cause the above-noted dates andamounts of allowances to be altered without prior notice.
*Fellows are responsible for managing the funds remitted into their account. Even if Fellows should run

E33

IV. ALLOWANCES
out of money, JSPS will NOT entertain requests for an advance on their next allowance.

3. SETTLING-IN ALLOWANCE
The settling-in allowance is paid upon Fellows’ arrival in Japan to cover costs of shipping personal
belongings.
This allowance is made in a single payment. It is paid along with the initial monthly allowance.
However, it is not paid in the following cases.
① If JSPS judges that Fellows were already residing in Japan for such purposes as study, workor other personal reasons before the fellowship’s starting date.
② If the Fellow’s tenure is less than three months (for Short-term Fellows).
※For the Fellows who possess a valid residence card at the start of fellowship, they are in principle
considered to correspond to (1) above.

4. AIRFARE
To cover their travel to and from Japan, JSPS provides Fellows with air tickets through its travel
agency. For details, see the above allowance payment table and refer to the “Air Ticket Application
Information” guide for a specific program.
(1) Conditions for Payment
The air ticket provided by JSPS will be, as a general rule, an international air ticket on the mostcommon and economical route from a major international airport in the country where one of thefollowing places is located to the nearest airport of the Host Institution in Japan. Fellows are notgiven a choice of the airline to be used. When booking roundtrip tickets, the departure point toJapan and the return point are, as a rule, the same both ways.
(a) The institution to which Fellows were affiliated at the time of application(b) The home address stated in Fellows’ fellowship application(c) A major city within the Fellows’ country of nationality(d) The institution where Fellows are scheduled to work after their tenure ends (However, only
the return route can be changed.)※If after receiving your roundtrip ticket to Japan you should want to change it, you must do sothrough JSPS’s designated travel agency. If any charges are added due to the change, Fellows must
pay the charges themselves.
An air ticket to Japan will not be provided for Fellows residing in Japan before the starting
date of their fellowship. (corresponding to the above IV-3-①)(2) Method of Ticket Provision
Fellows wishing to have their ticket prepared should submit an application to the travel agency
before the deadline stipulated in the “Air Ticket Application Information” guide.
If Fellows should wish to change or cancel their travel itinerary after receiving their air
ticket, they must do so through JSPS’s designated travel agency. Fellows must pay any extra
charge incurred by changing or canceling their flights.
(3) Notes
JSPS does NOT cover airfare if it judges any of the following conditions to exist, with the

E34

IV. ALLOWANCES
exception of circumstances such as a natural calamity that cannot be avoided.
① If Fellows do not use the ticket provided. (If the ticket is cancelled by Fellows, they are
required to pay the cancellation fee.)② If the cost of the ticket increases because Fellows changed the route from that specified in
Paragraph (1) above, they will be required to pay the additional charge.
③ If Fellows do not submit an air ticket application to JSPS’s designated travel agency by thedeadline specified in Paragraph (2) above.
④ If Fellows purchase their own ticket.
⑤ If another organization provides the Fellows’ ticket or pays their airfare.
⑥ Fellows are judged by JSPS to have been residing in Japan before the fellowship starting date.
(Please refer to the above IV-3-①) (Ticket to Japan)⑦ If Fellows arrive in Japan before their tenure starts. (Ticket to Japan)⑧ If Fellows remain in Japan after their fellowship tenure ends (Ticket from Japan). (Exception
can be made for reasons approved by JSPS to extend the Fellow’s stay, such as extra time to
wrap up the Fellow’s research.)⑨ If Fellows secure employment in Japan after their tenure ends (Ticket from Japan).
⑩ If Fellows have an unpaid reimbursement due to JSPS (Ticket from Japan).
⑪ Other cases when JSPS judges the provision of the air ticket to be inappropriate.

5. OVERSEAS TRAVEL INSURANCEJSPS provides Fellows with pre-paid overseas travel insurance, which covers medical costs for injury
or sickness during their tenure. For details concerning the insurance policy and the procedures, pleaserefer to the enclosed insurance description “A Guide to the Insurance Policy for JSPS Fellows”. Then,contact the designated insurance company or insurance agent noted in the Guide directly.
This insurance will become invalid if Fellows remain in Japan after the end of their tenure. Fellows
will NOT be covered by this insurance during their leave of absence.

6. REIMBURSEMENT TO JSPS
If JSPS judges that it has overpaid a Fellow’s allowances due to the shortening of their tenure,fellowship suspension, leave of absence, or other reasons, the Fellow will be required to reimburse theoverpaid amount. A “Request for Reimbursement” will be sent to the Host via email.
When making a reimbursement, Hosts and Institutions are responsible to see that Fellows maketheir reimbursements before leaving Japan.
If a Fellow’s allowance or other financial support is overpaid due to the shortening of their fellowship
tenure, the Fellow must promptly reimburse JSPS the overpaid amount by no later than 7 days
before departing Japan. If Fellows are required to reimburse JSPS for already-paid allowances but
haven’t done so, they will NOT be issued a return ticket until the reimbursement is made.
So as to prevent the need to make reimbursements, Hosts and Institutions should maintain close
contact with Fellows regarding the shortening of their tenures, fellowship suspensions, and leavesof absence.
When making a reimbursement, Fellows must pay all of the transfer fees (both domestic andinternational handling charges). If Fellows wait to make the reimbursement until after leaving Japan,
these fees will be larger (more than ¥2,500). Therefore, remittance should be made before leaving
Japan. If Fellows having an unpaid reimbursement due to JSPS submit an “Application for Certificate”(Form17) after completing their fellowship, the certificate will not be issued.

E35

V. KAKENHI (GRANT-IN-AID FOR JSPS RESEARCH FELLOWS) *For Standard Fellows Only

V. KAKENHI (GRANT-IN-AID FOR JSPS RESEARCHFELLOWS)*For Standard Fellows Only

The “Grant-in-Aid for JSPS Research Fellows (Tokubetsu Kenkyuin Shorei-hi)” is for use by Fellows
and their Hosts to carry out joint research during the period of the Fellow’s tenure. Application for thisgrant is made by Hosts.

1. APPLYING FOR A GRANT-IN-AID
JSPS issues application guidelines for the program “Grant-in-Aid for JSPS Research Fellows” at theend of January of each year. Hosts, who are the research representative under this program, submit theirapplications via the host institution to JSPS.
Application submittal periods are provided within the fiscal year based on the starting date of theirfellowship. If a delay in the date of arrival in Japan is known after the application has been made,notification of such is to be quickly given JSPS via the host institution.
The maximum amount of the grant differs by Panel Review Section and length of fellow tenure asshown in the chart below.
Please note that the maximum amount is subject to change due to budgetary constraints.
Maximum amount of grantFunding
Categories

Fellowship tenure: 24 months

Fellowship tenure:12-23months

Lab research¥2.4 million¥1.2 million

Non-lab research¥1.6 million¥0.8 million

Special research*¥3.0 million¥1.5 million* The special category is for cases where a proposal submitted in the Lab research category requires
additional research funding that exceeds the maximum grant amount. Only a small number will be funded.
For more details about the Grant-in-Aid for JSPS Research Fellows (Tokubetsu Kenkyuin Shorei-hi),
please see the Application Procedures for the subject fiscal year.
URL: https://www.jsps.go.jp/j-grantsinaid/20_tokushourei/download.html

2. ELIGIBILITY FOR GRANT-IN-AID FOR JSPS RESEARCH FELLOWS
To apply for a Grant-in-Aid for JSPS Research Fellows, more than four months of the Fellow’s tenuremust be in the first fiscal year. When a Fellow’s tenure is four months or less in the first fiscal year, theHost will be required to cancel the Grant-in-Aid after receiving the official grant-disbursal decision.
If anything should be uncertain about the application or funding procedures for this Grant-in-Aid,please check with the below-noted JSPS offices via the administrative office of your host institution.
【Inquires】
・About applying for Grant-in-Aid for JSPS Research Fellows
Research Aid Division I, Japan Society for the Promotion of Science
Phone: 03-3263-0976, 1041, 0980
・About issuing of Grant-in-Aid for JSPS Research Fellows
Research Aid Division I, Japan Society for the Promotion of Science
Phone: 03-3263-0164

E36

VI. RESEARCH SUPPORT ALLOWANCE *For Short-term Fellows Only

VI. RESEARCH SUPPORT ALLOWANCE*For Short-term Fellows Only

This allowance is for use by Fellows and Hosts in carrying out their joint research during the period of
the Fellows’ tenure. Application for the allowance is made by Hosts. Adequate consultation should be
carried out between Fellows and Hosts as to the use of the allowance in conducting research or surveys.
The allowance is to be used to cover costs directly related to the implementation of the joint
research/surveys and compiling/reporting the results.

1. APPLYING FOR THE RESEARCH SUPPORT ALLOWANCE
Form 3 (Application for Research Support Allowance) needs to be submitted by Hosts to JSPS toapply for this allowance. Form 3 must be submitted at least three weeks prior to the start of theFellows’ tenure. JSPS does not accept this form after the start of Fellows’ tenure.
This allowance may be applied for in an amount of up to ¥70,000 × number of months of tenure.
As a bank transfer notice is not issued, Institutions should verify whether the money has been
remitted into the bank account specified in Form 3.

2. MANAGING THE RESEARCH SUPPORT ALLOWANCE
Hosts are to entrust the management of this research support allowance to their Institutions, which
manage it as a “deposit” using appropriate accounting rules and entries.
Note that the allowance cannot be transferred to the same account used for Grants-in-Aid for
Scientific Research.
Check the “Rules of the Research Support Allowance Usage” on the next page and the Institution’s
regulations; then, manage and execute this allowance accordingly.
Within one month after the Fellows’ tenure ends, Hosts must submit Form 16 (Research Support
Allowance Expenditure Report).
In addition, if there is unused allowance at the end of the Fellow’s tenure, it must be returned to JSPS.
Regarding the procedure for returning of the allowance, JSPS will contact the Institutions after
receiving Form 16.

3. PROCESSING CHANGE OF HOST INSTITUTION(1) Submitting Research Support Allowance Expenditure Report (Form 16)
As a rule, the new Institution is to submit Form 16 when a Fellow changes the Institution. If, however,
all of the Fellow’s Research Support Allowance has been spent before moving to the new Institution,
the former Institution is to submit the Form 16 before the Fellow leaves.
(2) Handling unused Research Support Allowance and related documents
When there is still unused Research Support Allowance, the former Institution is to transfer it to the
new Institution along with copies of the related documents. The originals are to be maintained by theformer Institution.

E37

VI. RESEARCH SUPPORT ALLOWANCE *For Short-term Fellows Only
Rules of the Research Support Allowance Usage

Ⅰ. GENERAL RULES
Responsibilities of Fellows and Hosts
I-1 Fellows and Hosts should bear in mind that the research support allowance is funded by taxpayer
money and use it appropriately for pursuing the objectives of the allowance grant of the JSPS
Postdoctoral Fellowships.
I-2 Interest accrued in the bank account shall be applied to carrying out the research or transferred to
the Institutions.
Ⅱ. USAGE PARAMETERS
Fair and Efficient Usage of Research Support Allowance
II-1 Fellows and Hosts shall take care to spend these funds in an appropriate and efficient manner,shall not use them for any other purpose, or violate any of the allowance usage rules.
II-2 The following items may be purchased with this allowance.
(1) Consumables: Consumable supplies(2) Wages, etc.: Remunerations, wages or salaries of persons assisting in the research (The types
of functions they perform include data processing, experiment assistance,translation and editing, specialized knowledge provision, distributing andcollecting questionnaires, gathering research materials, etc.)(3) Travel expenses:① Travel expenses (including accommodation) for Fellows and Hosts for business trips ortravel in the course of carrying out research activities. (However, per diem may not be
paid to Fellows).
② Transportation for Fellows between the airport in Japan and Institutions when arriving
in or leaving from Japan, and for Hosts when accompanying Fellows.
(4) Other items needed to carry out the joint research (e.g. Outreach activities related to Fellows’
research topics, participation in conferences (Alcoholic beverages are NOT covered),communication and other expenses that are indispensable for research activities)
Restrictions on Use of Funds
II-3 The following items are not covered by the allowance:(1) Facilities and equipment, (2) Expenses for handling accidents and disasters that may occur
during research, (3) Remunerations, wages or salaries for Fellows and Hosts, (4) Per diem for
Fellows
Combined Use of Funds
II-4 When the research support allowance is used for a business trip or purchase of a unit ofconsumable supplies in conjunction with other purposes, a clear delineation must be madebetween the use of this allowance and the use of the other expenses.
Deadline for Deliveries and Payments
II-5 Project-related delivery of goods and provision of services must be concluded by the end ofFellows’ tenure. Related payments must be made by the due date stated in Form 16 (Research
Support Allowance Expenditure Report) as stipulated in III-1 below.
Ⅲ. REPORTING EXPENDITURES
Deadline for Reporting Expenditures
III-1 Within one month after the Fellows’ tenure ends, Hosts shall report to JSPS using Form 16.
Ⅳ. OTHERS
Reimbursement of Unspent Funds
IV-1 If grant funds remain unspent when the Fellows’ tenure ends, they must be returned to JSPS.
Keeping Related Documents
IV-2 A ledger of allowance expenditures is to be kept along with receipts and other supporting
documents. The ledger and documents are to be kept by Hosts and Institutions for five years
after the Fellows’ tenure ends. The ledger and documents must be submitted for inspection by
JSPS upon request.

E38

APPENDIX A

在留資格認定証明書の申請、査証（ビザ）の取得手続
Procedures for Certificate of Eligibility and Visa
＊以下は、必ずⅡ-2-(5)「在留手続」も参照した上でお読みください。
＊各手続は、完了までに約 1～3 か月程度要しますので、十分な余裕をもって開始してください。
＊様式その他の詳細及び最新情報については、最寄りの出入国在留管理庁に確認してください。
＊学振は研究員及びその家族の査証の取得手続には一切関与しません。
1.「在留資格認定証明書」の取得「在留資格認定証明書」とは、入管法第 7 条第 1 項第 2 号に掲げる入国のための条件に適合していることの証明となる文書です。研究員が「在留資格認定証明書」を用いて現地の日本大使館又は領事館に査証（ビザ）発給の申請を行った場合は、在留資格の該当性及び上陸許可基準の適合性に係る審査が既に終了してい
るとみなされ、短期間のうちに査証が発給されます。ただし、「在留資格認定証明書」は、査証の自動的な発給を保証するものではありません。
受入研究者は、まず、「在留資格認定証明書」の必要の有無について、受入研究機関及び最寄りの出入国在留管理庁に確認してください。必要となった場合、交付申請に必要な書類については、すべて受入研究者又は受入研究機関が用意した上で、最寄りの出入国在留管理庁に提出してください。また、取得後は、必ず研究員に送付してください。必要な書類は概ね以下のとおりです。なお、手数料はかかりません。
（1）「在留資格認定証明書交付申請書」・「所属機関等作成用」のシートは、受入研究機関に記入及び押印を依頼してください。
（2） 研究員の写真 1 枚（縦 4 ㎝×横 3 ㎝）
（3） 採用通知（Award Letter）及び経費負担証明書(Certificate of Financial Support)の写し（4） 研究員が申請時に振興会（対応機関推薦の採用者においては、対応機関）に提出した申請書の写し及び研究員の履歴書（5） 独立行政法人日本学術振興会法（抜粋）（APPENDIX B をコピー）（6） 本手引（本事業を説明するための必要書類として持参してください。）（7） 切手（簡易書留用）を貼付した返信用封筒※

返信用封筒には，あらかじめ宛先を記載して下さい。

2.査証（ビザ）の取得
査証の発給後、定められた期間内に入国しない場合、その査証が無効となることもありますので、十分に注意してください。取得に際しての必要書類については、研究員の最寄りの日本大使館又は総領事館に必ず問い合わせて確認してください。必要な書類は概ね以下のとおりです。
（1） 有効な旅券（パスポート）（2） 採用通知（Award Letter）及び経費負担証明書(Certificate of Financial Support)の写し（3） 研究員が申請時に振興会（対応機関推薦の採用者においては、対応機関）に提出した申請書の写し（4） 研究員の写真 2 枚（縦 4 ㎝×横 3 ㎝）
（5） 独立行政法人日本学術振興会法（抜粋）（APPENDIX B をコピー）（6） 在留資格認定証明書
なお、採用通知及び経費負担証明書については、後々も使用することが考えられますので、提出する際は必ず写しを使用してください。ただし、手続を行う際には原本も持参してください。

APPENDIX A* Make sure to go through Chapter II-2-(5) “Resident Status” before reading the following instructions.
* As both of these documents may take 1-3 months to be issued, be sure to apply as early as possible.
* For the required forms, details and updated information, inquire at your nearest Immigration Services
Agency of Japan.
*Note that JSPS is not in a position to answer inquiries or make an arrangement regarding visa applications
for Fellows and family members.
1. Obtaining a Certificate of Eligibility
This certificate is issued to show that the bearer satisfies the conditions of entry into Japan prescribed by Japanese
Immigration Law. Having a Certificate of Eligibility when applying for a visa speeds up its processing. This isbecause it certifies that the applicant has already been screened and satisfies the government’s requirements for
obtaining their visa status and for landing in Japan. However, just having a Certificate of Eligibility does not guaranteethat the applicant will be issued a visa.
Hosts should first ascertain whether or not Fellows need to obtain a Certificate of Eligibility by inquiring attheir Institution or an Immigration Services Agency. If required, the documents needed to apply for the
Certificate of Eligibility must be prepared by the Host and Host Institution and submitted to the nearest
Immigration Services Agency. After receiving the certificate, they must be sure to forward it to Fellows. The
following documents are needed to apply for the Certificate of Eligibility. No fees are charged.
(1)

Application for Certificate of Eligibility (The application sheet should be filled out and stamped by
Institutions)(2)

An ID photograph (H4cm×W3cm)(3)

A copy of the Award Letter and Certificate of Financial Support from JSPS

(4)

A copy of the Fellow’s CV accompanying their fellowship application(5)

An extract from the JSPS Law (copy Appendix B)(6)Program Guidelines (this booklet is necessary to explain the fellowship.)(7)

A self-addressed stamped envelope (standard size)

2. Obtaining a Visa
Fellows must enter Japan within the period specified in the visa, otherwise the visa issued will become invalid.
Generally, Fellows will need to bring the following documents when applying for a visa;(1)

A valid passport(2)

A copy of the Award Letter and Certificate of Financial Support from JSPS

(3)

A copy of the Fellow’s CV accompanying their fellowship application(4) Two ID photographs (H4cm×W3cm)(5)

An extract from the JSPS Law (copy Appendix B)(6)

A Certificate of Eligibility (Hosts will prepare it)

Submit copies, not originals, of the Award Letter and Certificate of Financial Support, as you may need to usethem again. However, take the originals with you just in case when applying for the visa.

APPENDIX B○ 独立行政法人日本学術振興会法抜粋（平成十四年十二月十三日法律第百五十九号）
第一章 総則（名称）
第二条 この法律及び独立行政法人通則法（平成十一年法律第百三号。以下「通則法」という。）の定めるところにより設立される通則法第二条第一項に規定する独立行政法人の名称は、独立行政法人日本学術振興会とする。
（振興会の目的）第三条 独立行政法人日本学術振興会（以下「振興会」という。）は、学術研究の助成、研究者の養成のための資金の支給、学術に関する国際交流の促進、学術の応用に関する研究等を行うことにより、学術の振興を図ることを目的とする。
第四章 業務等（業務の範囲）第十五条 振興会は、第三条の目的を達成するため、次の業務を行う。
一 学術の研究に関し、必要な助成を行うこと。
二 優秀な学術の研究者を養成するため、研究者に研究を奨励するための資金を支給すること。
三 海外への研究者の派遣、外国人研究者の受入れその他学術に関する国際交流を促進するための業務を行うこと。
四 学術の応用に関する研究を行うこと。
五 学術の応用に関する研究に関し、学界と産業界との協力を促進するために必要な援助を行うこと。
六 学術の振興のための方策に関する調査及び研究を行うこと。
七 第四号及び前号に掲げる業務に係る成果を普及し、及びその活用を促進すること。
八 学術の振興のために国が行う助成に必要な審査及び評価を行うこと。
九 前各号の業務に附帯する業務を行うこと。

An Extract from Law concerning Japan Society for the Promotion of Science as an
Independent Administrative Institution (Law No.159 of December 13, 2002)○

Chapter I General Provisions(Name)
Article 2 The name of the independent administrative institution, which is established according to theprovisions of this law and the Law on the General Rules of Independent Administrative Institutions (Law No.103
of 1999, hereinafter referred to as the “Law on General Rules”) and stipulated in Article 2, Section 1 of the Law
on General Rules, shall be Japan Society for the Promotion of Science.
(Purpose of JSPS)
Article 3 The purpose of Japan Society for the Promotion of Science (hereinafter referred to as the “JSPS”) is
to promote science through the issuance of grants in support of scientific research, providing funds for training
researchers, promoting international scientific exchange and carrying out research that contributes to theapplication of science.
Chapter IV Activities, etc.
(Scope of Activities)
Article 15 In order to attain the purpose prescribed in Article 3, JSPS shall perform the following activities:
1) JSPS shall provide necessary assistance toward scientific research.
2) In order to provide training for high quality scientific researchers, JSPS shall provide younger researcherswith funds to encourage their research work.
3) JSPS shall perform activities to encourage the dispatch of Japanese researchers abroad, the reception offoreign researchers in Japan, and other forms of international scientific exchange.
4) JSPS shall conduct research on the application of science.
5) In connection with research on the application of science, JSPS shall provide necessary assistance toencourage cooperation between academic and industrial circles.
6) JSPS shall conduct studies and research on policies for the promotion of science.
7) JSPS shall disseminate the fruits of the activities described in 4) and 6) above and encourage their utilization.
8) JSPS shall perform inspections and evaluations as necessary for assistance provided by the Government forthe promotion of science.
9) JSPS shall perform other activities ancillary to the activities listed in the preceding items.

APPENDIX C

受入研究機関が作成する研究員の研究内容、採用期間、滞在費等を証する文書のサンプル
Sample of Document to Be Prepared by Institutions Certifying the Research
Activity, Fellowship Period and Monthly Maintenance Allowance of Fellows
在留資格の更新手続、保育園入園手続等、研究員が外国人研究者招へい事業に採用されている旨を証明する書類が必要となった場合、依頼を受けた受入研究機関は、下記のサンプルを参照の上、作成してください。
If a certificate is required, during the Fellow’s tenure, to verify their status under the JSPS fellowship for such
purposes as applying for a visa extension, nursery school enrollment procedures, etc., the Host Institutions may issue acertificate in a format such as this.
令和

年

月

日

殿
受入研究機関所属機関・部局長
職・氏名

申

請 人
氏

名：（外国人特別研究員氏名）

生年月日：
国

籍：

上記申請人は、日本学術振興会の外国人特別研究員として、下記により日本に滞在し、（受入研究機関）において受け入れ、研究を行っております。
なお、申請人の本国との渡航費及び日本国内での滞在費及び海外旅行保険については、
日本学術振興会が負担しております。
記
滞在期間：令和

年

月

日～令和

研究課題：
受入研究機関：備

考：海外旅行保険に加入済み

年

月日（ か月）