ECONOMIC DEVELOPMENT CORPORATION
OF WAYNE COUNTY, INDIANA
Board Meeting Minutes
Monday, January 8, 2018
BOARD MEMBERS PRESENT:Barrett, Frame, Golden, Jackson, Leisure, Parker, Russell, Salazar,Templin, Warner, Yaeger

BOARD MEMBERS ABSENT:

Witte

STAFF PRESENT:

Shaffer, Doty

STAFF ABSENT:

Geres

GUESTS PRESENT:

Burns, Dave – Community Member
Lopeman, Jamie – Richmond Common Council
McClane, Brenda – Western Wayne NewsOler, Ron – Richmond Common Council
Shuey, Mickey – Palladium-Item
Sowers, George – EDC Attorney
Thurlow, Kim – Ivy Tech Community CollegeCALL TO ORDER
Board Chair Frame called the meeting of the Board of Directors of the Economic Development Corporationof Wayne County, Indiana to order at 4:03 p.m. on Monday, January 8, 2018 in the EDC board room.
New board members were introduced – Roger Golden, appointed by the Wayne County Commissioners
and Randy Templin, appointed by the Wayne County Area Chamber of Commerce.
APROVAL OF MINUTES
Frame stated the minutes from the December 4, 2017 board meeting were on pages 2-3 of the board
packet. Motion by Barrett, second by Leisure to approve the December 4, 2017 minutes as presented.
Motion carried.
TREASURER’S REPORT
A. December 2017 Financial Report
Parker reported on being over budget $7,145.84 MTD for December and under $94,526.08 YTD. He
reported on items over budget for the month and year. Parker also reported on the proposedtransfers, needing to transfer $9,397.86 from 3320 – Contractual/Professional to 3392 – Advertisingand PR. Parker reported on funds to return to the Wayne County Consolidated EDIT fund - $94,526.08.
Motion by Salazar, second by Barrett to approve the November 2017 financials. Motion carried.
Motion by Russell, second by Jackson to approve proposed transfers. Motion carried. Motion byRussell and second by Barrett to return funds to the Consolidated EDIT fund as presented. Motioncarried.
COMMITTEE REPORTS
A. Finance – Parker reported the finance committee met on January 4, 2018 and discussed the items
above under the treasurer’s report.

B. Executive – Frame reported the executive committee met on January 4, 2018 and discussed theJanesville closure. They requested Janesville complete the formal compliance form. Once received
they will review the form and take it under advisement. Will report to the board at the February
meeting their recommendations for addressing clawback provisions for the EDIT grant thecompany received in 2015.
C. Marketing and Communication – Renee Doty reported. Said the committee had a good meetingwith very robust discussion about the 2018 phase of the Home in Wayne campaign. Due to thenature of the new campaign the committee will begin to meet every other month as opposed toquarterly. The committee welcomed Phil Quinn and Phil agreed to be the chair of the committee.
EDC STAFF REPORTDoty – Doty reported on working with Kicks 96 and G101.3 to launch radio spots for the Home in Wayne
campaign, reviewing invoices from them and submitting them to Geres, and conducting a Hoosier
Opportunity conference call with partners Jay and Randolph, OnVine Media, and Comstor. She reported
on meeting with the EDC’s Marketing and Communication committee to discuss the Home in Wayne
Campaign and introduce Phil Quinn as a new member. She developed and distributed an eblast to thelocal business list regarding workforce development opportunities, developed the initial draft of the 2018
marketing plan, completed a number of in-house organizational tasks to prepare for 2018, attended theDecember 6th meeting of the Historic Depot District Association, and posted jobs and resolved issues
pertaining to Hoosier Opportunity.
Shaffer – Shaffer reported that December remained busy. Conducted a site visit for Project Silo, a Blue
Buffalo supplier. Project Swashbuckle and Stormtrooper remain active. Wayne County was eliminatedfrom consideration on Project Tide. The Japanese company had issues with a current facility regarding
flooding and wanted no site remotely close to a flood plain. The property across the road from theiridentified property is designated a flood plain even though the site they were considering was not.
Valerie reported she is working on a partnership with Mayor Snow and Earlham to run an ad in JapanTimes.
Valerie reported year-end 78 BRE and education visits were made including two in the last month, oneof which could result in a local expansion.
Valerie reported Omen USA and Blue Buffalo both had sent us flyers regarding employment events. She
passed the flyers out to board members. Blue Buffalo postponed a hiring event due to overwhelming
response for open positions on their website.
OTHER BUSINESS
A. Heartland Real Estate Purchase Agreement
Shaffer reported on a real estate purchase agreement for Heartland Real Estate to acquire lot 3 inPhase II of the Midwest Industrial Park. The sale is for $14,500/acre for 18.481 acres and another17.420 acres being granted to them. The 17.420 acres is mostly unusable as it is planned for the rail
spur to Blue Buffalo and also contains a wetland. Project Silo, a Blue Buffalo supplier, is interested inleasing land from them for a small operation on lot 3, but the end use of the parcel has not yet been
confirmed by Blue Buffalo. Motion by Parker, second by Barrett to approve authorization for Shaffer
to exercise an option to purchase land for the transaction stated above. Motion carried.

B. Wayne Bank and Trust Resolutions
Shaffer reported on the signature card changes removing Jeff Jackson and Lee Elzemeyer and adding
Larry Parker and Sayward Salazar. Valerie Shaffer, Tim Frame, and Robert Warner remain as signers.
Motion by Jackson, second by Leisure to approve the Wayne Bank and Trust resolutions aspresented. Motion carried.
C. First Merchants Trust Resolutions
Shaffer reported First Merchants requires the presented resolutions yearly. They simply state that
the EDC will make a 5% salary contribution but will not make matching contributions. Motion byParker, second by Russell to approve the First Merchants Trust resolutions as presented. Motion
carried.
D. Webb and Associates Engagement Letter
Shaffer reported on the engagement letter from Webb and Associates. She reported on Geres
handling all of the accounts payable and receivable, but then Dawn James of Webb and Associatescomes monthly to review her work, reconcile the bank accounts, and generate the financial reports
for the meetings. Motion by Jackson, second by Parker to approve Webb and Associate’sengagement letter as presented. Motion carried.
E. Rodefeld, Kassens, and North Engagement Letter
Shaffer reported agreement for audit of the 2017 financials and preparation of taxes for $6,250, up
from $6,100 from the previous year. Motion by Warner, second by Salazar to approve Rodefeld,Kassens, and North engagement letter as presented. Motion carried.
F. George Sowers Legal Services Agreement
Shaffer reported agreement for legal services for 2018 with a $5,000 retainer and an hourly rate of$190, which is the same from last year. Motion by Leisure, second by Jackson to approve George
Sowers legal services agreement as presented. Motion carried.
G. Conflict of Interest Policy and Confidentiality Agreement
Shaffer reported these needed to be updated annually and that they were at each member’s seatfor completion.
ADJOURNMENT
Frame adjourned the meeting at 4:37 p.m.
NEXT BOARD MEETING – Monday, February 5, 2018
at EDC of Wayne County, Richmond, Indiana at 4:00 pm