Regulations on the Use of Banquet Halls
The Keio Plaza Hotel Hachioji (hereinafterreferred to as the “Hotel”) stipulates the regulations
below for the use of banquet halls (such use
hereinafter referred to as the “Banquets, Etc.”).
Please note that weddings and receptions arecovered by separate regulations.
1. Scope of Application(1) Contracts concluded between the Hotel andcustomers in regard to Banquets, Etc. (suchcontracts referred to hereinafter as “the Contract”
shall be so concluded on the basis of the stipulationsof these regulations, and any matters not stipulated
in these regulations shall be determined on the basisof laws and ordinances and/or generally recognizednormal practices.
(2) When any special contract has been concluded,
the Hotel shall prioritize such special contracts,
notwithstanding the provisions of (1) above, to theextent that doing so does not violate laws andordinances or normal practices.
2. Establishment of Contracts
The Contract shall, as a rule, be deemed to have been
established on the payment of the deposit stipulated
in 4. below. Note, however, that if the Hotelseparately expresses its explicit or implicit intention
to agree to hold such Banquets, Etc., The Contract
shall be deemed to have been established even if adeposit is not paid.
3. Estimate of Costs
In cases where an application or inquiry regarding
Banquets, Etc. is received from a customer, the Hotelshall present the customer with an estimate of costs
regarding expenses for such Banquets, Etc., having
first discussed with the customer such matters as
the scheduled date, the purpose and scale of such
Banquets, Etc., the number of persons attending,
and whether or not meals shall be served, etc.
4. Deposit(1) A deposit shall be paid when Banquets, Etc. arereserved. The amount of the deposit shall be basedon the general estimated amount for the banquet as
presented by the Hotel.
(2) The deposit shall be handled as a part of theadvance payment stipulated in Article 5., below, oras part of the fee for contract cancellation stipulatedin Article 8., below.
5. Advance Payment
We request that the general estimate for Banquets,Etc. presented by the Hotel be paid as an advancepayment 10 days before the scheduled date of theBanquets, Etc. The Contract may be canceled incases where payment is not made by the designatedpayment date.
6. Banquet Times and Additional Fees
(1) The space provided shall be used within the time

period determined in advance by the Hotel.
(2) Separate excess fees shall be paid in cases where
this time period is exceeded for reasons due to thecustomer. Note, however, that it is not always
possible to extend the time period.
7. Confirming the Number of Persons Attending forwhom Charges are Applicable
The numbers of persons who require meals etc. to beprepared shall be confirmed by noon 2 days before
the scheduled date of the Banquets, Etc. Afterconfirmation has been made, charges shall be paid
for the confirmed number of persons attending, evenif actual attendance is smaller.
8. Fees for Contract Cancellation(1) If The Contract for Banquets, Etc. for which acontract has already been concluded is canceled, thefollowing fees contract cancellation fees shall, as arule, be paid:
Cancellation Date(Calculated from the scheduled
date of the Banquets, Etc.)
From 150 to 121 days before
From 120 to 91 days before
From 90 to 61 days before
From 60 to 31 days before
From 30 to 11 days before
From 10 days before
On scheduled date

Cancellation Fees
30% of regularconference room charge
40% of regularconference room charge
50% of regularconference room charge
Actual expenses and
40% of the general estimate
excluding actual expenses
Actual expenses and
60% of the general estimate
excluding actual expenses
Actual expenses and
80% of the general estimate
excluding actual expenses100% ofthe general estimate-Note: “Actual expenses” means the cost of the goods
already delivered to the Hotel and cancellation fees for theoutsourced goods.

(2) If The Contract is canceled after a change of thescheduled date for Banquets, Etc., fees forcalculating The Contract shall be calculated from theoriginally scheduled date.
(3) In some cases, fees for contract cancellation inregard to large-scale gatherings etc. may be
determined through separate agreements.
(4) The general estimate and regular conference
room charge do not include service fees and tax.
9. Preparation of Decorations, Entertainment Props(1) Customers are requested to make use of acompany or companies designated by the Hotel fordecorations, entertainment props, costumes, gifts
and souvenirs, floral decoration, filming andphotography, etc. (hereinafter referred to as the“Decorations, Etc.”).
(2) In cases where the customer makes use of acompany etc. not designated by the Hotel for reasonsdue to the customer, preparation and portage fees,etc., shall be arranged in advance with the Hotel.

10. Reparations for Damages
The customer shall compensate the Hotel for any
damage caused to the Hotel’s facilities and fixtures,etc., by the customer, persons attending theBanquets, Etc., or a company, etc. directly ordered by
the customer in relation to the Decorations, Etc.
11. Accidents and Thefts within the Facilities
Please carefully note that the Hotel can accept noresponsibility whatsoever for any accidents or thefts,etc., occurring under the customer’s management
within the Hotel facilities, with the exception ofcases of bad faith or gross negligence on the part ofthe Hotel.
12. Prohibitions
The acts below are prohibited. These acts shall not
be carried out in the Hotel, on its premises, or in its
vicinity.
(1) Acts prohibited by laws and ordinances(2) Acts in violation of public order and morals(3) Bringing on the premises percussion instruments
such as taiko drums or equipment that emits loudsounds, such as brass instruments etc.
(4) Bringing foodstuffs intended as gifts for thepersons attending, etc. onto the premises(5) Bringing animals other than assistance dogs for
persons with physical disabilities on the premises(6) Bringing objects liable to be flammable or
explosive on the premises(7) Bringing objects emitting foul odors on thepremises(8) Dangerous behavior(9) Movement, damage or breakage of fixtures(10) Use of facilities for purposes other than thosecontracted during the designated time period(11) Other acts causing inconvenience to the Hotel orto other guests
13. Cancellation of the Contract by the Hotel
Contracts for Banquets, Etc. shall be cancelled in thecases below. The Hotel can accept no responsibility
whatsoever for financial damages arising out of suchcancellations.
(1) If the customer is in violation of theseregulations.
(2) If it is clearly established that the customer or
persons attending the Banquets, Etc., or a company
etc. directly ordered by the customer in relation to
the Decorations, Etc. is a criminal syndicate,member of a criminal syndicate, a body related to acriminal syndicate or any other anti-social force(3) If the customer engages in violence, threats, or
blackmail against the Hotel, or makes coercive
demands or demands the Hotel to accept burdens
beyond the scope of reason.
(4) If use of the space has become impossible due tonatural disaster or other reasons for which
responsibility is not attributable to the Hotel
14. Handling of Personal Information

As well as for the purposes of guidance andconfirmation etc., there may be cases in which
personal information on the customer and persons
attending Banquets, Etc., may be used for theprovision of services by a company or companies
designated by the Hotel and involving hairdressing
and beauty, costuming and photography, invitations,gifts and souvenirs, etc. For other details on thehandling of personal information, please refer to thePrivacy policy on the Hotel homepage.
（https://www.keioplaza.co.jp/pp.html）
15. Alterations, Etc.
Please note in advance that the Hotel may alter or
repair buildings, plant arrangements, indoorornaments, appliances and furniture without priornotice, in order to preserve and maintain its facilities
and scenery etc.
16．Governing Law and Jurisdiction(1) The interpretation and efficacy of The Contract
shall be as according to Japanese law.
(2) It is agreed that in case of legal dispute between
the customer and the Hotel in regard to the Contract,
the Tokyo District Court shall be the court ofexclusive jurisdiction in the first instance.
17．Updates(1) The hotel may modify these regulations at theHotel’s own discretion.
(2) The Hotel will publish the details of themodifications and the effective date on the Hotelwebsite one month in advance, when the Hotelmodifies these regulations.
(3) If a customer uses the Hotel’s service after theeffective date of a modification, it is considered thathe/she agrees to it.
July 1st, 2019