ECONOMIC DEVELOPMENT CORPORATION
OF WAYNE COUNTY, INDIANA
Board Meeting Minutes
Monday, January 12, 2015
BOARD MEMBERS PRESENT:Barrett, Clark, Elzemeyer, Green, Guiley, Meredith, Upchurch, Warner,Witte

BOARD MEMBERS ABSENT:

Cohen, Jackson, Quigg

STAFF PRESENT:

Shaffer, Doty, Geres

GUESTS PRESENT:

Burns, Denny – Wayne County Commissioner
Butters, Mary Anne – Wayne County Commissioner
Pappin, Diana – mayoral candidate
Sheeley, Rachael – Palladium-Item
Sowers, George – Attorney for EDC

CALL TO ORDER
Board Chair Elzemeyer called the meeting of the Board of Directors of the Economic Development
Corporation of Wayne County, Indiana to order at 4:00 p.m. on Monday, January 12, 2015, in the EDC
board room.
APROVAL OF MINUTES
Elzemeyer stated the minutes from the December 8th board meeting were on pages 2 - 5 of the board
packet. Motion by Meredith, second by Green to approve the December 8th, 2014 minutes as presented.
Motion carried.
TREASURER’S REPORT
Elzemeyer referred the board to page 6 of the board packet and reported on items over budget for themonth as well as year. Motion by Meredith, second by Witte to accept the December 2014 financials aspresented. Motion carried.
Before continuing on to encumbrances, the Plastics News contract was presented by Doty. This is for adplacement on Plastics News website directing viewers to the newly created plastics webpage. The ad isfor $8,695.50 for 6 months, which averages out to about $1,450 per month. Doty reported the Plastics
News website averages 142,000 unique visitors, 480,000 pages visits, with the average user spending 9.62
minutes on their site per visit. The plastics campaign was outlined in the EDC’s 2014 work plan. Motion byWitte, second by Green to approve the Plastics News contract as presented. Motion carried.
Shaffer reported on the proposed 2015 encumbrances. New encumbrances from the operating account
are $2,000.00 remaining on the GIS Planning contract upgrade and $8,695.50 for the Plastics News adplacement. $24,000.00 encumbered from 2011 for the Data Center will continue to be encumbered forone more year to determine if the new regional planning district can take on this initiative. Motion by
Guiley, second by Upchurch to approve the encumbrances as presented. Motion carried.
Elzemeyer reported on the proposed transfers. Per the contract, $74.99 from ‘Employee Health Insurance’to ‘Federal Payroll Taxes’ and $817.38 from ‘Employee Health Insurance’ to ‘Unemployment Tax’ will need

approval by the Wayne County Council. The following transfers do not need further approval: $49.97 from‘Computer Parts’ to ‘Telephone Parts’, $80.00 from ‘Maintenance/Repair – Equipment’ to ‘MaintenanceBuilding’, and $112.00 from ‘Office Furniture & Fixtures’ to ‘Office Equipment-Computers.’ Motion byGreen, second by Witte to approve the transfers as presented, with the first two subject to Wayne CountyCouncil’s approval. Motion carried.
Elzemeyer reported on the return of 2014 unexpended funds to the Consolidated EDIT Fund stating that$76,774.15 would be returned from the operating account and $38.28 of interest from the discretionary
account, for a total of $76,812.43. Motion by Upchurch, second by Warner to approve the return of$76,812.43 to the Consolidated EDIT Fund. Motion carried.
EDC STAFF REPORT
Geres – Geres reported spending most of December closing out 2014 and preparing for 2015 in terms offinancials, scheduling, and file organization. She reported completing another cost of living survey – thefirst of three for the year.
Doty – Doty reported working on the plastics campaign, BrightSide, and Manufacturing Matters. She
reported the next BrightSide story to come out would be a good one. Mike Bennett interviewed Steve
Stevens and Frank Lahmann of Stevens Wire for the story. She reported on her and Mike Bennett goingon the air of 101.7 The Point to promote BrightSide. Lastly, she reported on redesigning the Manufacturing
Matters website.
Shaffer – Shaffer reported one new project initiated in July – Project Sound, this is the 2nd project in 2014to be initiated by a local plant manager who has thrown Wayne County into the mix as a viable locationfor expansion. The project is looking at a $10M-$12M investment and the creation of 100 jobs. She
reported Project Alpine remains active. She completed everything requested as a follow-up to theDecember site visit and now the site selector will evaluate the communities and sites proposed. She
reported Project Canada Dry that was initiated in 2010 continues to show interest in Richmond and will
likely be visiting next week for the 9th time to evaluate spaces for lease. She reported running low on
quality buildings and is concerned about our ability to compete for future projects without existingbuildings on the market. She reported on working with a finance servicing company contracted by Main
Street (Project Recovery), who she put in touch with the City of Richmond, who ultimately granted them
$246,000 of Richmond Redevelopment Commission funds for the extension of the water main. This
project is a rehabilitation facility that will employ 50 full time professionals. She then reported on the 4-5
business, retention and expansion projects in the works. She reported meeting Ginovus with East Central
Indiana Regional Partnership (ECI), who recently went through a rebranding – formerly known as EnergizeECI. She reported the Certified Work Ready campaign continues on and that recently she and Bob Hayes
made a presentation to the Nettle Creek School District faculty to educate them on the program. The next
step is for the superintendent and his high school principal to work out the logistics of implementing
WorkKeys testing. Finally, she reported Sugar Creek has a new plant manager for the Cambridge Cityfacility – Dan Sileo who was formerly with Sunny Delight. They are still planning to start operations in July,but have not finalized the hiring process. Construction is approximately 30-40% complete.
COMMITTEE REPORTS
A. Finance – Elzemeyer reported meeting on December 18th. The committee reviewed proposals
received from the audit RFP process. The committee formulated follow-up questions and were
waiting on responses. The committee also discussed encumbrances.

B. Executive – Elzemeyer reported also meeting on the 18th. The committee discussed the new position,
the EDC policy on education, Shaffer reported touring the former Stride Rite space, learned aboutIndustry 4.0, Shaffer reported on project updates, the committee discussed local utility rates, IEDC
marketing opportunities, and reviewed and recommended the Programming and Micros contract forapproval.
Shaffer added that Industry 4.0 is a program created by Forcam, a German company who she met on
a recent trip to Chicago. Their program is designed to created efficiencies in manufacturing. Their first
Indiana client is Belden. The EDC is co-hosting an information session to be presented by Forcam,
together with Scott Dillon of Belden. Shaffer extended the invite to all local and regional
manufacturers. Ultimately she hopes to further her relationship with Forcam, who can assist in making
connections with other German companies. The event is scheduled for Friday, January 16, 2015 to beheld at Lingle Hall – Reid Hospital at 8:00 am.
OTHER BUSINESS
A. Wayne Bank Resolutions
Elzemeyer reported on the signer changes for the EDC’s Wayne Bank accounts, stating theresolutions could be found on pages 20-23. One change needed is the removal of Guiley’s name,who could not become a signer due to restrictions from his employer. Signers will include, Valerie
Shaffer, Lee Elzemeyer, Paul Witte, and Jeff Jackson. Motion by Green, second by Barrett to approve
the Wayne Bank Corporate Banking Resolutions as presented for the signatures of Shaffer,Elzemeyer, Witte, and Jackson. Motion carried.
B. Webb & Associates Engagement Letter
Shaffer reported on Webb & Associates annual engagement letter. The engagement letter isrequired of CPA’s in order to have a clear written annual understanding of the services to beperformed. Shaffer verbalized the services to be performed as found in the letter, adding that Geres
took on the responsibilities of cutting the checks, and Dawn James, of Webb and Associates, comes
monthly to review her work, reconcile the bank accounts, and prints the monthly financial
statements and general ledger. Shaffer pointed out the system of checks and balances created withthree levels of oversight, including the review of the monthly general ledger by the FinanceCommittee. Motion by Meredith, second by Witte to approve the Webb & Associates Engagement
Letter as presented. Motion carried.
C. Programming and Micros Contract
Geres reported on the Programming and Micros contract stating it was the exact same contract as
the board approved last year. She stated the EDC had contracted PAM for 50 hours last year and had
used all of the hours mostly from the new server installation. She stated the EDC would contract foranother 50 hours, but does not see the EDC using all 50 hours in 2015. Geres stated any unused
hours would be rolled over into the following year. Shaffer added that buying 50 hours up front
provides a $10 per hour reduction in hourly rates. Motion by Green, second by Upchurch to approve
the Programming and Micros contract as presented. Motion carried.
D. IEDC Marketing Partnership OpportunityShaffer reported on a marketing opportunity with the Indiana Economic Development Corporationto joint sponsor a Colt’s game. She stated in the past they had sponsored sales trips, or web/email
marketing, but did not see value from those. She stated Mindy Kenworthy of ECI is organizing sales
trips to all the same markets to be visited by IEDC and they received no leads generated from theemail/web marketing. She reported on hosting the site selector of Project Alpine to a Pacers gamecourtesy of Vectren and was able to demonstrate the proximity of Richmond to Indianapolis as wellas build upon their relationship. Shaffer stated the Colt’s game opportunity is $5,000 for 5 tickets
and in the past she has been able to offer them to prospects. Motion by Green, second by Barrett toapprove the Colt’s Game IEDC marketing opportunity. Motion carried.
E. Conflict of Interest Policy and Confidentiality Agreement
Elzemeyer reminded the board to update their conflict of interest policy and confidentiality
agreement forms that were sent out with the board packets and to return them to Geres. These are
updated annually.
ADJOURNMENT
Elzemeyer adjourned the meeting at 4:57 p.m.
NEXT BOARD MEETING – Monday, February 2, 2015
at EDC of Wayne County, Richmond, Indiana at 4:00 pm