ECONOMIC DEVELOPMENT CORPORATION
OF WAYNE COUNTY, INDIANA
Board Meeting Minutes
Monday, September 9, 2013
BOARD MEMBERS PRESENT:Barrett, Clark, Cohen, Elzemeyer, Green, Guiley, Hackman, Robinson, Warner

BOARD MEMBERS ABSENT:

Ahaus, Meredith, Witte

STAFF PRESENT:

Shaffer, Doty, Geres

GUESTS PRESENT:

Oler, Ron – Richmond Common Council
Ronald, Louise – Palladium-Item
Sowers, George – Attorney for EDC
Thurlow, Kim – Ivy Tech Community College

CALL TO ORDER
Board Chair Robinson called the meeting of the Board of Directors of the Economic Development Corporation ofWayne County, Indiana to order at 4:03 p.m. on Monday, September 9, 2013, in McDaniel Hall room 1147 at Ivy
Tech Community College in Richmond, Indiana. She introduced and welcomed new member Johnnie Barrett tothe board of directors. Johnnie will serve the remainder of Mark Smith’s term who was appointed by theCenterville Town Council.
APROVAL OF MINUTES
Robinson stated the minutes from the August 5th board meeting were on pages 2 - 4 of the board packet andallowed time for the board to review them. Motion by Green, second by Clark to approve the August 5th, 2013minutes as presented. Motion carried.
TREASURER’S REPORTElzemeyer reported the EDC was under budget $15,177.89 for the month of August and $140,526.60 YTD. He
mentioned this amount still includes $46,666 from the Consolidated EDIT Fund to be paid for the strategic plan
contract. He reported there were a few items that were over budget MTD but would be back in line shortly, andthere were a few items YTD over budget, but none were alarming or out of the ordinary. Elzemeyer ran throughthe account summary as of August 31, 2013: Operating - $229,468.81, Silver Eagle - $77,023.26, Discretionary $57,967.95, Grant Administration - $6,468.35, and Escrow - $5,015.29. He also reported on the encumberedfunds, that we’d be giving back the $25,000 encumbered for Foote Consulting because Ady Voltedge is now doingthat as part of the strategic planning contract. Hackman questioned the encumbered funds from 2010 and 2011
and Shaffer stated we were planning on using the encumbered funds for the Brightside campaign, but the othertwo amounts would possibly be returned depending on what happens with the data center. Motion by Robinson,
second by Cohen to approve the August 2013 financial statement as presented. Motion carried.
EDC STAFF REPORT
Geres – Geres reported on the secret shopper program, hosted by IMPA, for all of the LEDO’s in their service areathat the EDC of Wayne County participated in. She and Doty had met with Brent Polina to hear feedback on theProject Overflow submission. Positive feedback included: organization and presentation of the material in a single
PDF, fantastic maps, nice follow-up email, and great community information. Suggestions for improvement wereto include an introduction letter listing what is included in the proposal and to move the real estate to the front of
the proposal. She also reported they spoke about the demand for real estate and the need for spec buildings.
Doty – Doty reported the EDC was now on Twitter and encouraged everyone to follow us @EDCofWayneCo. She
reported the Lt. Governor Sue Ellspermann was following us. The goal is to tweet once a week with hopes ofincreasing that. She reported the transformation from Exact Target to MailChimp is complete and that you would
notice a different format on the next news blast. She reported on the silver sponsorship for the IEDA Site
Selector’s Guild event which included registration to the event, a select dinner for Valerie to attend with site
selectors, and our logo on all marketing materials. Lastly, she reported on the Manufacturing Matters workforce
development initiative - a collaboration between the Wayne County Area Chamber of Commerce, WorkOne, Ivy
Tech, and other area ED agencies. She reported she had developed the website and logo. The current focus of thecampaign will be to find qualified candidates for the program, which begins October 21, 2103.
Shaffer –Shaffer reported on the sales trip to Cleveland that IMPA had organized with 5 other ED officials in theirservice region. There were 6 different meetings with 7 site selectors where each ED official gave a 5 minute
overview of what their area has to offer and Susan gave an overview of the benefits of investing in the State ofIndiana. She also reported on the strategic plan, that Ady has finished the initial phase of research from the 100+
community interviews and compiled the data into asset maps. She reported they were coming on 9-16 for a
SWOT analysis, to discuss the definition of economic development and the EDC’s role, and to discuss what othereconomic development organizations to use for the best practices analysis. Lastly she gave project updates: BRE
1309 – Project Shine reported back there was nothing we could have done to win the project, it ultimately came
down to federal US taxes vs Mexico’s; BRE 1302 is a $1 million investment competing with 7 other plants but thecompany indicates they want to move forward with the Richmond expansion; BRE 1304 – Project Harmony is acustomer service operation consolidation project at stake to lose 130 current jobs and an expected gain of 184
jobs, BRE 1307 is another consolidation project (with room at their out of state headquarters) at stake to lose 47
jobs, and BRE 1309 a financial management firm expecting to add 42 new jobs.
COMMITTEE REPORTS
A. Finance – Elzemeyer reported the finance committee met on August 22 and reviewed the August
financials, reviewed the presentation of the audit, and discussed the sale of furniture.
B. Executive – Robinson reported the executive committee met on August 22 and discussed the Perpetual
Recycling Solutions compliance report, the postage meter lease, board appointments, Project Harmony,
RHS alumni network, Manufacturing Matters, Work Ready Community, Knowledge Town, and the Site
Selectors Guild event. The meeting was adjourned at 5:15 pm.
OTHER BUSINESS
A. DM100 Lease Agreement
Shaffer and Geres reported on the lease agreement with Pinnacle Mailing Products for a new postagemachine. The old postage machine had cost $129.60 per month and the new machine will run $55 per month.
Geres stated they had originally considered using stamps, but after further consideration, decided an in housepostage machine was the best option. Motion by Guiley, second by Hackman to approve the lease agreement
as presented. Motion carried.
B. Final Draft 2012 Audit
Elzemeyer presented the final draft on the 2012 audit, reported there were no findings, and reported theaccountant had compliments of the staff and how the books were maintained. Motion by Green, second by
Hackman to approve the 2012 Audit as presented. Motion approved.
C. 990 Return – Tax Year 2012
Elzemeyer reported on the 990 return. Motion by Cohen, second by Green to approve the 990 Return for tax
year 2012 as presented. Motion approved.
ADJOURNMENT
Robinson adjourned the meeting at 4:43 p.m.
NEXT BOARD MEETING –Monday, October 7, 2013, at Ivy Tech Community College,McDaniel Hall, Room 1147/1148 in Richmond, Indiana at 4:00 p.m.