JSBBA Annual Meeting 2022 How to participate in each program

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How to use Breakout Room

① Enter the Waiting Room
Entrance into the meeting room will beallowed from 15 min before the Q&A
session time.
＊Please wait in the waiting room until then.

② Entrance into the meeting room
【Speakers/Facilitators】
When entering the meeting room and moving
into the breakout room, please inform themanagement staff by voice that you haveentered the room (if not, we will not be able
to confirm your presentation). After that,please move to the designated breakout
room by yourself.。

⽇本農芸化学会2022年度⼤会

2A01 微⽣物

2022年3⽉16⽇ 9:00〜9:30
該当のブレイクアウトルームへは、各⾃でご移動をお願いします。
不明点がありましたら、ホスト運営スタッフにお声がけ下さい。

【Participants (audiences)】
Waiting room will be released when Q&Asession starts. Then, all the participants may
enter the main meeting room.

＊Example of display screen

Q&A sessions of General Lectrures use Zoom meeting.
Display mode in Zoom can be set either as 【Gallery view】 or 【Speaker view】 by yourself.
Referencehttps://support.zoom.us/hc/ja/articles/201362323%E3%83%93%E3%83%87%E3%82%AA%E3%81%AE%E3%83%AC%E3%82%A4%E3%8
2%A2%E3%82%A6%E3%83%88%E3%82%92%E5%A4%89%E6%9B%B4%E3%81%99%
E3%82%8B

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JSBBA Annual Meeting 2022 How to participate in each program

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How to use Breakout Room

③ To move into breakout room
When 【Breakout room】 is clicked, all the
breakout rooms set up in the meeting willbe displayed.
Please make your own way to and from eachbreakout room.

↑Click
①Click on 【参加 (Join)】
Select the breakout room you wish toparticipate in and click on [Join].
You will be asked to join the room.
You will be moved to the breakout room you
have selected.
② Click on 【はい (yes)】2JSBBA Annual Meeting 2022 How to participate in each program

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How to use Breakout Room

④ To move into different
breakout room
Click on 【Breakout room】 on the menubar, and select 【select breakout room】↑Click on

The list of breakout rooms in the same
meeting room will be shown, so move into
the aimed room, following the proceduredescribed in ③ "To move into breakoutroom."⑤ To move into different
Meeting room
Click on 【Leave room】←Click on

Click on 【Leave meeting】←Click3

After leaving the meeting, please select themeeting room of your choice from Program
Search Site athttps://jsbba2.bioweb.ne.jp/jsbba2022/

JSBBA Annual Meeting 2022 How to participate in each program

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How to use Spatial.Chat① What is Spatial.Chat?

https://youtu.be/E03QN6Lr_Y0② To enter Spatial.Chat
Click on the relevant button (URL).
A pop-up window will appear in the login
screen.

Fill in your name and profile and click theContinue button. Editing your profile according
to the purpose of your offline gathering isuseful for communicating with others.
The profile entered here will appear as a popup
when you mouse over each participant's iconon the post-login screen.

Set camera and microphone ON/OFF as
desired. Capture is set with camera OFF andmicrophone ON.
After setting up the microphone, click the Join
Space button to log in.

If you wish to turn the camera and microphoneon or off after logging in, you can do so fromthe icons at the bottom of the screen.

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How to use Spatial.Chat③ What to do when the microphone remains muted
I tried logging in, but my microphone won't go
in! If this is the case, please check themicrophone settings.
Click on the microphone ON/OFF button at thebottom of the screen.
If the microphone icon turns green, it is OK.

If the buttons at the bottom of the screen do
not work, configure the device.
Click the Settings button in the upper rightcorner of the screen,

Then, device setting pop-up will appear as
shown in ←.
Make sure that the available microphones are
selected.

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How to use Spatial.Chat
If the microphone is still muted, you may havemuted the microphone when you logged in.

There is no need to log back in, just check thesearch window at the top of the screen.

In Chrome, if camera and microphone accessis blocked, a "✖" icon will appear on the rightside of the tab's search window, as shown in
the following capture.
Clicking on the "✖" icon will bring up a popup
telling you that access to the microphone andcamera is blocked.
Check the "Always allow access to camera andmicrophone" radio button and click the "Done"button.

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How to use Spatial.Chat④ What to do when the camera cannot be turned on
If you log in but do not see your face in theround icon, you need to check the camera
setup.

Click on the camera ON/OFF button at thebottom of the screen.
If the camera icon turns green, you are goodto go. Your face should appear on the screen.

If the buttons at the bottom of the screen donot work, configure the device.
Click the Settings button in the upper rightcorner of the screen,Then, device setting pop-up will appear as
shown in ←.
Make sure that the available camera is selected.

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How to use Spatial.Chat⑤ When you want to leave
If you want to leave the room in the middle ofthe session, click the "Exit Button" as in Zoom,
and leave.
Click the red power button in the upper rightcorner of the screen.

When the first login screen appears, you arealready done exiting.

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How to use Spatial.Chat⑥ Send a message via chat
Click on the icon that looks like a "balloon" inthe upper right corner of the screen.

Then a chat box will appear, and you can typeyour message in the input box in the lower
right corner of the screen. Enter or click the"Send" button on the right to send yourmessage.

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How to use Spatial.Chat⑦ Modify your profile
Profiles can be modified later.
Click on the menu button that appears on theright when you mouse over your icon.

When you see a small pop-up that says "EditProfile," click on it.
This will bring up the edit profile screen thatwas displayed when you logged in, and you
can make any changes you wish.
It may be helpful to enter your affiliation andother details in your profile to help us
communicate with you.

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JSBBA Annual Meeting 2022 How to participate in each program

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How to use Spatial.Chat⑧ Screen sharing
Screen sharing like Zoom is also possible. The
operation method is almost the same as othervideoconferencing systems.
Screen sharing is performed by clicking on thesecond button from the left that looks like thescreen icon at the bottom of the screen.
A screen selection pop-up will appear, and you
can then select the screen to be shared in thesame way as with Zoom or Skype.

⑨ Embedding video movies
Movies like YouTube videos and images canalso be embedded (appear on the screen).
Click on the + button at the bottom left of thescreen.

Images, Gifs, and YouTube videos can beembedded. You can also embed YouTube
videos in the screen and have a video viewing
party with other participants! 。

If you wish to publish your video, we recommend that you do sousing the embedding method.

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