Ritsu-Mate Enrollment Procedures

Registration Manual（ for Graduate School Applicants ）- This manual will show you how to use "Ritsu-Mate“. Please be sure to read it when using “Ritsu-Mate”.
- This manual is a user guide for enrollment procedures with “Ritsu-mate”. There is another user manual
for application procedures.
-This manual is intended for graduate applicants. There is a separate manual for undergraduate school
applicants.

Updated：2023/2

Table of Contents■Overview of Enrollment Procedures■Introduction■Online Enrollment Procedure
STEP １ Registration and Correction of Personal
Information
STEP ２ Registration and Correction of Health
Information
STEP ３ 【Applicants who do not have Japanese
Nationality】
Registration and Correction of International
Student Information

STEP ４ Create mailing label for Enrollment
Documents
STEP ５ Photo Upload for Student Information Card2

Introduction
Overview of Enrollment Procedures【First Enrollment Procedure】①Paying Admission Fee*Students from Ritsumeikan Academy are exceptional. For more information,please refer to “Tuition and Fees/Other Payments”
in the “Application Guidelines (For all Graduate Schools) “.

【Second Enrollment Procedure】①Paying Tuition and Membership Fees
②Online Enrollment Procedure③Sending the second enrollment documents by post
The enrollment procedures will be completed after the above steps.

・Designated period for the enrollment procedures varies according to the College and the Admission Method.
Please check the Admission Guidelines.
・For the first enrollment procedure, there are no procedures that need to be done online.
In order to avoid mistakes, please complete the procedures within the designated period after reading the Admission
Guidelines carefully.
This manual is intended as a guide to the ②Online Enrollment Procedure for the Second Enrollment Procedure.

Items for Registration

Subject

Registration

Revision

Reference1

Registration and Correction of
Personal Information

Those who used “Ritsu-Mate” when
applying for admission

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Registration and Correction of
Health Information

Those who used “Ritsu-Mate” when
applying for admission

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○

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○

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－

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○

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Registration and Correction ofInternational Student Information

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Create mailing label for
Enrollment Documents

５

Photo Upload forStudent Information Card

Of those who used “Ritsu-Mate” when
applying for admission, applicants who do
not have Japanese Nationality only
（including special permanent residents,
long-term residents, permanent residents ）Of those who used “Ritsu-Mate” when
applying for admission, applicants who
send the documentsfrom within JapanAll enrollees

3Introduction＜1＞Before start to use "Ritsu-Mate“□ Check Internet Environment

Prepare devices with internet service such as PC, tablets, and smartphones.
Use devices which fulfill the following requirements.

▼ Browsers
There may be cases where some devices don’t work correctly under the recommended environment as below.
(Windows) Microsoft Edge, Google Chrome, Mozilla Firefox(MacOS) Safari(iOS) Safari(Android) Google Chrome＊Recommended OS versions are based on the supports by Microsoft, Apple and Google.
＊Recommended browsers are based on the latest edition of the OS.
▼Software
To confirm the mailing label for Enrollment Documents in PDF format, Adobe Acrobat Reader (Free) by Adobe
Systems Inc. is required.
- Some devices may not work properly even with the above browsers.

□ Printing Environment
To print the mailing label for Enrollment Documents, you need to secure a place for printing.
In case there is no printer at home, make sure that you can print at convenience store, etc.
□Prepare Information to enter in "Ritsu-Mate“
In “Ritsu-Mate”, applicants are required to enter several information, such as applying schools,
colleges, courses as well as personal and Parent's/Guardian's mailing address.
Check the manual beforehand for what to enter in the "Ritsu-Mate", and prepare necessary
information before starting the application. Please note that "Ritsu-Mate" will automaticallylogout if there is no screen transition for 90 minutes.
□In case you can’t move on to the next Step
Logout,Close all the screens and log in again.
Access “Ritsu-Mate”“Ritsu-Mate” URL : http://www.ritsumei.ac.jp/applicants/
The URL is available at the “Ritsumeikan University Graduate School Entrance
Examination Information Website”.
“Ritsumeikan University Web page”→ “Admissions & Aid” “Master’s”, “Doctoral”→ “Information for Graduates”→ “Ritsumeikan University Graduate School
GraduateSchool Entrance Examination Information Website” → “Ritsu-Mate”

4Introduction＜2＞Login-For those who used “Ritsu-Mate” when applying and users with an existing account:
Enter the email address you have registered in the "Account" and the password you have registered in the"Password".
If you forgot the E-mail address you registered at the time of graduate admission application, please contact
the Office of Graduate Studies.

[Account]
Enter the email address you have registered in the"Account" (for users with an existing account).

[English]You can switch from Japanese to English by clicking on"English" in the top right-hand corner of the screen.

[Reset Password]
Click the "Reset Password" if you have forgotten yourpassword, and follow the procedures to reissue yourpassword.

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Introduction＜3＞Explanation on Indications Displayed

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4

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①You can consult the manual during registration by clicking on "Manual" in the top right-hand corner.
②Be sure to click on "Logout" in the top right-hand corner once you have finished entering your information.
③The current status is displayed after you log in.
④The current status is displayed after each entry item is selected or registered.
⑤Click on the relevant blue button at the bottom of each screen to go forward or back from the current screen.
Alternatively, you can click on the link to display the previous screen in the upper area of the screen (③).

＜4＞Notes
１. Session timeout
You will be automatically logged out after 90 minutes of inactivity.

2. Changing registered information
You can modify your information any number of times during the designated period for second enrollment
procedure.(other than photos for Student ID) However, you cannot make any changes once this period is over.

3. “Ritsu-Mate” service available time
Access to the site is interrupted every week between Wednesday 7:30 p.m. and Thursday 5:30 a.m. (Japan
Time) to conduct system maintenance.
We will inform you of Maintenance Schedule on the Welcome page in case of an urgent interruption.
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Online Enrollment Procedure
Procedure 1

Confirmation of Top Page

The “ Online Enrollment Procedure” will appear at 10:00 AM (Japan Time) of the first day the Second
Enrollment Procedure period after you login.

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Online Enrollment Procedure
List of Enrollment Procedures
Examination information you have passed is displayed here.

２

➊

➋

Please confirm whether or not there are any mistakes in the following information (College/Graduate

1 School, Department/Major, Major/Course or Application No.).
“Application No. “：The application number for proceeding with the Enrollment
Procedures.
“Examination date” ：The date that the examination was conducted. For Admission Methods
which do not have examinations, the date of the announcement of results is
displayed here instead.
“Admission Fee”
：This shows the payment date of your Admission Fee. It takes 1-2days to display after the payment. For those who are exempt frompaying the Admission Fee, the result notification date will be
displayed.
“Tuition Fee”
：This shows the payment date of your Tuition Fee. It takes 1-2days to display after the payment.
“Enrollment Documents”：This shows the date of the arrival of your second enrollment
documents. It takes 2-3 days to display after arrival.

2

Please click “Proceed” after confirming the above information.

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STEP1 Registration and Correction of Personal Information

Online Enrollment Procedure
The menu screen for registration is displayed.
*Below is an example of what is displayed.

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2

1

Items that require registration will be shown.

2

The date and time of your final registration will be shown.

3

The display will be switched to the Register/Refer/Create screen when you press the corresponding
buttons. You can register the items in any order.

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STEP1 Registration and Correction of Personal Information
Procedure 1 Registration of Personal Information
On the “Online Enrollment Procedures” screen, press the “Reg” for the “Registration and Correction of Personal Information”.

Register your personal information. You can modify the information in “Registration and Correction of Personal Information” during
the designated period for online procedures. The information is displayed using the data at the time of your application. Please
make changes if necessary. Some information may be corrected by the university.
【Name ・ Name (Katakana ・Gender・Date of Birth】These can not be modified.
Display format of students' names are specified as stated below depending on their nationality. (Please referto the Admission Guidelines.)< Students with Japanese citizenship >・The name recorded in the Family Register (certificate of residence/ extract of the family register)shall be
used.
< International students with non-Japanese citizenship >・The name in Western alphabet on the Certificate of Residence or passport shall be used.
・Enter your name in the order of Family name (all uppercase), First name (the first letter in uppercase
and the rest in lowercase), and Middle name (the first letter in uppercase and the rest in lowercase).
Example：RITSUMEI Taro Saionji< Students with non-Japanese citizenship other than international students: special permanent resident,
permanent resident, long-term resident etc.>
・Among the names or alias recorded on the Certificate of Residence, substitute for it such as passport,
residence card, the name registered at the time of application shall be used.
* Among those above, if you have registered your name in Western alphabet when applying, and wish tostart using your name written on “Certificate of residence” or substitute for it from the 1st day after
enrollment, please consult the administrative office of the graduate school you are enrolling in during
the admission period.
*Having understood the above rules, if you still need to modify the data of your name, contact theadministrative office of the graduate school you are enrolling
How to *In case there is a mistakes in Name(Katakana), Gender or Date of Birth, please contact theadministrative office of the graduate school you are enrolling.

【1st Nationality/2nd Nationality】
Select your nationality.
If you have multiple citizenships and one ofthem is Japan, please select Japan as your
1st nationality. If you have multiple
citizenships and none of them is Japan,
select the nationality of the passport thatyou use when entering Japan as your 1st
nationality.

【Postal Code・Prefecture・City・Street No.・Building】
Write the address where you will be living after enrollment. If you have notyet decided where to live at the time of register, write your current address.
This can be changed after enrollment.
〈Magnifying glass function〉
Only applicable for Japan residents.
The postal code can be automatically entered by clicking on the magnifying
glass button next to the “Postal Code” field, and directly entering andsearching for the postal code on the search screen.
{Overseas Address}
Postal Code: Enter "999-9999."
Prefecture: Enter “Other than those above“
City, Street No., and Building: The maximum number of characters you can
use to enter information for any of these fields is 40. Enter your information
using alphabets, even for countries or regions where Chinese characters areused. *Please write your Country name.
E.g.:
10 Xisanhuan Beilu,
Haidian District,
Beijing, China*【Home Telephone Number・Mobile Telephone Number】
Be sure to enter a telephone number that can be used to get in touch with you as it will benecessary to contact you about the enrollment procedures. Either a “Home Telephone Number” ora “Mobile Telephone Number” must be entered. If there are hyphens missing, please enter them.

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STEP1 Registration and Correction of Personal Information
Procedure 1 Registration of Personal Information
Parent’s/Guardian’s Information/Tuition Fee Billing Address (who is responsible for the payment of yourtuition fees) are displayed based on the information you submitted for your application.
Please make changes if necessary. If you do not need to make any changes, please proceed to the next step.

【Home Telephone Number・Mobile Telephone Number】
Be sure to enter a telephone number that can be used to get intouch with you as it will be necessary to contact you about theenrollment procedures. Either a “Home Telephone Number” or a
“Mobile Telephone Number” must be entered. If there are
hyphens missing, please enter them.

【Tuition Fee Payer】
This is the address where the bill for your Tuition Fees will be sent
after enrollment.
If you are self-financed students, please modify from registeredmailing address to your address.

【Home Telephone Number/Mobile Telephone Number】
Either a “Home Telephone Number” or “Mobile Telephone
Number” needs to be entered. If there are hyphens missing,please enter them.

【Emergency Contact Information】
This information has not been registered before. Enter thecontact person’s name and his/her telephone number for
emergency contact after enrollment.
The emergency contact may be different from your
Parent/Guardian or a person who will accept the identity.

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STEP1 Registration and Correction of Personal Information
Procedure 2 Education Information Registration
Please confirm the information registered at the time of your Application. Please refer to the “Ritsu-Mate
Registration Manual” if you have any questions regarding the fill in the blank. Click “Confirm” if there are noerrors.

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STEP1 Registration and Correction of Personal Information

Procedure 3 Confirmation of Personal Information
This is the Personal Information Confirmation page.
If there are any errors, click “<Back” to modify. If not, click “Register”.

RITSUMEI TaroSome information is omitted.

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STEP1 Registration and Correction of Personal Information

Procedure 4 Completion of Registration of Personal Information
The registration of personal information is completed.
You can return to the menu screen by clicking “Completed”.

On the menu screen, the date and time will be displayed in the “Final Registration Date” section.
You can make changes during the designated period for online enrollment procedures.

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STEP２ Registration and Correction of Ｈealth Information
Inquiry regarding of Register Health Information＜Medical Service Center＞(Kinugasa Campus)(Suzaku Campus) TEL 075-465-8232(Biwako-Kusatsu Campus) TEL 077-561-2635(Osaka Ibaraki Campus) TEL 072-665-2110

Procedure 1

Register Health Information

On the “Registration/Correction of Health Info” screen, press the “Reg” for the “Registration/Correction of Health Info” .

Please enter your Health Information.

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STEP２

Registration and Correction of Ｈealth Information
Inquiry regarding of Register Health Information＜Medical Service Center＞(Kinugasa Campus)(Suzaku Campus) TEL 075-465-8232(Biwako-Kusatsu Campus) TEL 077-561-2635(Osaka Ibaraki Campus) TEL 072-665-2110

Procedure 1

Registration of Health information

Register your Health information. You can modify your information on “Registration and Correction of Health Information”
during the designated period of the online enrollment procedures. You do not need to enter any undecided items before
entering Japan. Click “Confirm” when you finish entering the information.

This field can be left blank if you haven't
got vaccinated or you are not sure,please click the “Confirm“ button.

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STEP２

Registration and Correction of Ｈealth Information
Inquiry regarding of Register Health Information＜Medical Service Center＞(Kinugasa Campus)(Suzaku Campus) TEL 075-465-8232(Biwako-Kusatsu Campus) TEL 077-561-2635(Osaka Ibaraki Campus) TEL 072-665-2110

Procedure 2 Confirmation of Health Information
This is the Health information page.
If there are any errors, click “<Back” to modify. If not, click “Register”.

This field can be left blank if you
haven't got vaccinated or you are
not sure, please click the"Register“ button.

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STEP２

Registration and Correction of Ｈealth Information
Inquiry regarding of Register Health Information＜Medical Service Center＞(Kinugasa Campus)(Suzaku Campus) TEL 075-465-8232(Biwako-Kusatsu Campus) TEL 077-561-2635(Osaka Ibaraki Campus) TEL 072-665-2110

Procedure 3 Completion of Registration of Health Information
The registration of Health information is completed.
You can return to the menu screen by clicking “Completed”.

On the menu screen, the date and time will be displayed in the “Final Registration Date” section.
You can make changes during the designated period for online enrollment procedures.

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STEP３【Applicants who do not have Japanese Nationality】
Registration and Correction of International Student Information
Procedure 1 Register International Student Information

Applicants who do not have Japanese Nationality must register international student information. This includes special permanent
residents, long-term resident and permanent residents. Registration is not necessary for those who are Japanese nationality or have
dual nationalities that includes Japanese nationality. If you have dual nationalities and neither of these include Japanese citizenship,enter the information of the passport you use when entering Japan.

Click “Register” for 【Applicants who do not have Japanese Nationality】 “Registration and Correction of International Student
Information” on the Online Enrollment Procedures page.

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STEP３【Applicants who do not have Japanese Nationality】
Registration and Correction of International Student Information
Procedure 1

Register International Student Information

Register your international student information. You can modify your information on “Registration and Correction of International Student
Information” during the designated period of the online enrollment procedures. You do not need to enter any undecided items before
entering Japan. Click “Confirm” when you finish entering the information.

【Name (Alphabet letters)】
Enter your name as printed in alphabet letters on your passport.
FAMILY NAME must be entered all in CAPITAL LETTERS.
The first letter of your First name and Middle name must be acapital letter. For names where the family name is notdistinguished from the first name, enter the first letter of yourname in a capital letter, and the rest with the first letter in acapital letter and the rest in lowercase. Enter your name usingalphabets, even if you are from countries or regions where
Chinese characters are used.
【Name（alphabet）】
Name in roman alphabet as indicated on passport.

RITSUMEI Taro【1st Nationality/2nd Nationality】
Select your nationality.
Registration is not necessary for those who have multiple citizenshipthat includes Japanese nationality.
Select the nationality of the passport that you use when entering
Japan as your 1st nationality if you have multiple citizenships.
【Resident Status】

Special permanent resident: Select “Special permanent
resident”
Other that special permanent resident: Select“International Student”【Resident Status・Expiry Date】

You do not need to enter these items if you are a
special permanent resident or if they are undecided.
Select whether or not you have experience studying
in Japan in the past on a Japanese government
scholarship.

【Name of a Japanese language school you haveattended before enrollment】
This information has not been registered before.
If you have attended a Japanese language school andstudied Japanese before enrollment, please enter the
information.

【Japanese Language School Code・Japanese
Language School Name】

Click on the magnifying glass button, enter the Japanese language
school name, and search.
The name of the Japanese language school will be enteredautomatically. If you cannot find it with this search function,enter “099” and input the name of the school manually.

【Enrollment Date・Graduation Date】

Enter the enrollment date and graduation date withthe format of “YYYY/MM”.

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STEP３【Applicants who do not have Japanese Nationality】
Registration and Correction of International Student Information
Procedure 2 Confirmation of International Student Information
This is the confirmation page for international student information.
If there are any errors, click “<Back” to modify. If not, click “Register”.

RITSUMEI Taro
CHN : China, People’s Republic of China

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STEP３【Applicants who do not have Japanese Nationality】
Registration and Correction of International Student Information
Procedure 3 Completion of Registration ofInternational Student Information
Registration of international student information is complete. Click “Completed” to return to the menu.

Registration date and time will be displayed in the “Final Registration Date” section on the menu screen. You can modify
this information during the designated period of the online enrollment procedures.

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STEP4 Create mailing label for Enrollment Documents
Procedure 1

Check the Printing Environment

If you send the documents from overseas, do not print the mailing label.
In order to print your Application Sheet and Mailing Label, you need a printer.
If you do not have a printer at home, please look for a place such as your school or a convenience store in
Japan where you can print your documents.

Procedure 2

Mailing Label Download

Click “Create” next to “Download mailing label for Enrollment Documents” on the enrollment procedures page.

Click on "Submit“.

Click “download”. You can save the downloaded data as a PDF file.

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STEP4 Create mailing label for Enrollment Documents
Procedure 3 Display and Printing of the Mailing LabelA PDF file will open. Printing in color is recommended, but you may also print in black and white. If for some reason you
are not able to print it, handwrite the items displayed on this page on the envelope. In that case, no need to write down thebarcode.
The postal address registered in the “Registration and Correction of Personal Information” will be displayed in thesender’s address. If the address is different from your current address, please use correction fluid and correct the address.

【Mailing Method】
Please mail it assimplified
registration/express
mail at a post officecounter. You cannot
mail by putting it in apost box.

【Sender’s Information】

The information entered forthe “Registration andCorrection of Personal
Information” will be printed
here. If the address etc. isdifferent, use correction fluid
to change it to the address at
the time of mailing.

Procedure 4 Attaching the Mail Label and Posting
Paste the printed mail label on the plain white envelope that is enclosed with theenrollment procedure documents, place the documents inside the envelope andmail by the deadline as Simplified Registered mail and express mail (KAN-I
KAKITOME SOKUTATSU) which allows you to track your package.
[Posting from Overseas]
Put documents in the envelope and send them by express mail withtracking number (EMS, etc.). Documents should be sent to the administrative
office of the relevant graduate school.

PrintedMail Label

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STEP５Photo Upload for Student information Card

Procedure 1 Preparing the photo for Student information Card（About photos）•Please prepare your photo data which taken from the front in photo booth/photo studio. If you cannot prepare, please pay
attention to the following guideline and take a photo with a digital camera, smartphone etc. Please do not retaking an existing
paper photo with your smartphone or scanning to avoid to make the image rough.
•Keep in mind that the photo will be used throughout your college years as your student ID photo.
•The photo must be in color, clear background and face must look straight forward. You must not wear head covering except for
medical and religious reason.
•It is preferable to upload the ID photo you used for your application to Ritsumeikan University. If it is no longer available, uploada new photo clearly showing that the individual on the new photo is the same person.

【 Acceptable 】【 Not Acceptable 】

Not facing front

Not clearbackground

Face is hidden by
hand

Multiplephoto

Not neutral expression

Too big

personin

Wearing sunglasses andhead covering(unless it’sfor religious or medical
reasons)

Illustration by Manki Miho, Graduated from College of Image Arts
and Sciences.

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STEP５ Photo Upload for Student Information Card

Procedure２ Upload the ID PhotoOn the “Online Enrollment Procedures” screen, press the “Reg” for the “Photo Upload forStudent Information Card”.

Click “Edit”.

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STEP５ Photo Upload for Student Information Card

Procedure２ Upload the ID Photo
Click “Select a file” and select a photo for your student ID card.

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STEP５ Photo Upload for Student Information Card

Procedure２ Upload the ID Photo
Use “Enlarge”, “Reduce”, “Rotate left” and “Rotate right” to edit your photo.

Use the dark figure within the blue frame to adjust
size and placement of the photo.
You can drag the blue frame to adjust placement.

A preview of student ID card will appear at thebottom of the page.
If it appears OK, click “Finish editing and close the
tab”.

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STEP５ Photo Upload for Student Information Card

Procedure３ Confirm Uploading Photo
Make sure the ID photo appears on the preview is the one you chose.
If there are no further needs for editing, click “Next”.
If there are, click “Edit” and resume editing.

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STEP５ Photo Upload for Student Information Card

Procedure３ Confirm Uploading Photo
Uploaded ID photo will appear on preview.
Check the list if the photo fulfil the condition, and click “Confirm” content of upload.

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STEP５ Photo Upload for Student Information Card

Procedure３ Confirm Uploading Photo
Photo on the preview will be uploaded.
If you wish to change the photo, click “Back”
If you wish to proceed with the photo, click “Submit”.
Once uploaded, you cannot replace or edit your ID photo.

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STEP５ Photo Upload for Student Information Card

Procedure 4 Student ID Photo Uploaded
The upload is completed.
Click “Completed” to return to menu.

“Final Registration Date” shows the date you registered your ID photo.
Once upload is completed, “Reg” disappears and you can no longer make change.
“Ref” button appears and you can refer to the uploaded photo.

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