Guidelines for Admission toInternational Collaborative Program in Sustainable
Materials and Technology for Industries between
Nagoya University and Chulalongkorn University,
Doctoral Program,
Graduate School of Engineering, Nagoya University
April 2024 Entrance

Tentative translation of Japanese version

Important Notice
In case of natural disasters, etc, the examination schedule and selection procedures may
be changed. In this case, we will announce the changes on the following websites, soplease pay special attention before applying and taking the exam.

Graduate School of Engineering Website
https://www.engg.nagoya-u.ac.jp/?lang=en* Please refer to the Japanese version of the application guideline for an outline of themajor, major fields of study, admission policy, diploma policy, and curriculum policy.
* it is unacceptable to use generative AI tools to create the text required for the application.

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1. Qualifications for application
A person who falls under any of the following categories:(1) Those who have been awarded a master's degree or professional degree and are expected
to be awarded by March 31, 2024.
(2) Those who have been awarded a degree equivalent to a master's degree or a professional
degree in a foreign country and are expected to be awarded by March 31, 2024.
(3) Those who have completed classes in correspondence education conducted by foreignschools in Japan and have been awarded a degree equivalent to a master's degree or aprofessional degree and are expected to be awarded by March 31, 2024.
(4) Those who have completed the course and are awarded a master's degree or a degree
equivalent to a professional degree and are expected to be awarded by March 31, 2024 bycompleting a course designated by the Minister of Education, Culture, Sports, Science andTechnology in an educational institution in Japan recognized as adopting the educational
system of a foreign country and having the curriculum of a graduate school in that country.
(5) Those who have completed the course and are awarded a master's degree and are expected
to be awarded by March 31, 2024 by graduating from the United Nations University
established based on the resolution of the United Nations General Assembly in December 11,
1972 stipulated in the Clause 2, Article 1 of the Act on Special Measures Incidental toEnforcement of the Agreement between the United Nations and Japan regarding theHeadquarters of the United Nations University (Act No.72 of 1976).
(6) Those who have completed a curriculum at a foreign school, an educational facility
designated under subsection (4) or a United Nations University and have passed and are
expected to pass a basic Ph.D. thesis examination and are recognized to have a master's
degree or higher.

2. Number of Available
A few people

3. Application Period
Send by registered mail within the following application period.
Monday, January 15 – Thursday, January 18, 2024
Applications must be postmarked by the last day of the acceptance period.
If the application documents are mailed from overseas, they must arrive by January
18(Thursday). (Postmarks are not considered.)

4. Application Package2

A prescribed form, such as an application form, shall be downloaded from the following
website, printed on the A4 paper, and filled in in English unless otherwise specified.
（https://www.engg.nagoya-u.ac.jp/prospective/?lang=en）[Caution for filling out application form]
The application shall be printed on white paper on A4 paper without enlargement orreduction.
An application shall be completed in English unless otherwise specified.
When filling in, write in block letters, numbers in arithmetic numbers, and English incapital letters with a black ballpoint pen accurately and clearly. Do not use ballpoint pensthat can be erased with an eraser.
In the case of making corrections, cancel them on two lines, affix a correction mark(confirmation mark), and re-enter the blank space. Do not use correction fluid.

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Documents, etc

Notes

Application form

Print the prescribed forms from the Graduate School of Engineering

Admission slip for thewebsite and fill in the required items.

examination

Affix to the Photograph form a photograph (4×3cm) taken within thePhotograph form(prescribed form)

last 3 months to the Photograph form.
Admission slip will be returned or mailed back after registration. If
you do not receive it at least one week before the test date, pleasecontact to Student Affairs Division.
*If you do not have the experience for working, please write “None”
in work experience section.
*Those who have transferred to a university, please write yourformer educational background in working experience section.

2Official transcript

Official transcripts (academic records) of both undergraduate and(certificate original)master programs.

Academic records from-Applicants who currently enrolled in a regular course at thethe graduating

Graduate School of Engineering, Nagoya University do not need touniversity in thesubmit the official transcript for the Master program.

undergraduate and- Those who have completed the advanced course of a College ofmaster's programs

Technology must submit a transcript of the advanced course.
However, those who transfer from a College of Technology to auniversity do not need a transcript of the College of Technology.
- English or Japanese translation is required if the transcript is not
written in either Japanese or English. （If you translate byyourself, please write the date and sign your name on it.）
- International students who are research students of theUndergraduate School of Engineering/Graduate School ofEngineering, Nagoya Univeristy do not need to resubmit if they3

have already submitted the original certificate (limited to the paper
certificate and probability certificate is not acceptable) at the time ofadmission to the research student.
3Certification that the-English or Japanese translation is required if the transcript is notapplicant has been (orwritten in either Japanese or English. （If you translate bywill be) awarded ayourself, please write the date and sign your name on it.）master's degree or a- Applicants who currently enrolled in a regular course graduatedprofessional degreefrom at the Graduate School of Engineering, Nagoya University do(certificate original)

not need to submit this document.
-International students who are research students of theUndergraduate School of Engineering/Graduate School ofEngineering, Nagoya University do not need to resubmit if they
have already submitted the original certificate (limited to the paper
certificate and probability certificate is not acceptable) at the time ofadmission to the research student.

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Summary of theIf the applicant’s master’s thesis has not been completed at the time

applicant's master'sof application, submit a summary of research work undertaken

thesis or researchduring your master's program instead. Print the prescribed form

work

from the Graduate School of Engineering website. Summary should(prescribed form)

be approximately 1,000 characters in English (If using a computer,set a line to be about 40 characters).

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One of the following

Departments utilizing TOEFL/TOEIC scores as part of the language

English proficiency

test (English) are as follows.

test scores（original(Submission of TOEIC Score Sheet)copy）

The TOEIC score sheet must be the certificate original (Official

TOEFL iBT：
45 or moreHowever, if the country does not issue an "Official Score Certificate",submission of both the "Official Score Report" and "Certificate ofIELTS：

Achievement" will be deemed to have submitted the original.

Band Score 4.0 orIP: Institutional Program scores will not be accepted.

moreScore Certificate) of the TOEIC Listening and Reading Test.

TOEIC Listening& Reading test
600 or moreIn principle, score sheets without face photos will not be accepted.
However, if the country does not issue an "Official Score Certificate",
it will be accepted even if the "Official Score Report" does not have aface photo.
It is not possible to replace or return a copy of the score sheet once

*Only the scores of thesubmitted.

certification tests(Submission of TOEFL Score Sheet)conducted within theThose submitting the TOEFL Scores should submit both ① and ②

past two years frombelow.

the application start① “Institutional Score Report” or “Official Score Report”

date are valid.

② “Test Taker (Examinee) Score Report (copy)” mailed to the4

examinee. Please follow the instructions below When submitting theTOEFL Score.
①Make arrangements to have the official scores (“InstitutionalScore Report” or “Official Score Report”) sent directly from thetesting institution to Nagoya University by the deadline. (Enter theinstitutional code for Nagoya University D377 and Department code
correctly. Specify Department Code as 99 if there is nothing theappropriate code.) After taking the TOEFL test, it takes about 6 to 8
weeks for the “Institutional Score Report” or “Official Score Report”
to arrive at the designated address. Since the arrival may bedelayed, take the TOEFL test with sufficient time.
②For “Institutional Score Report”, only. “Test Date Scores” is used.
(“MyBestTM Scores” is not adopted.)③Submit the copy of the “Test Taker (Examinee) Score Report” inapplication.
6Application fee 30,000

For the application fee, refer to "6. How to pay the application fee"yen

on page 7, and pay at a convenience store or credit card.
After receiving at the convenience store or paying by credit card,
attach the "Certificate of Storage" printed by yourself to thedesignated space below the Admission Slip and Photograph card.
However, applicants from overseas should check with Student
Affairs Division at Graduate School of Engineering before paying theapplication fee. Applicants who will receive a Master’s degree inSeptember, 2023 from Nagoya University and proceed to theDoctoral Program or who currently study under a Japanese
Government (MEXT) Scholarship do not need to pay this fee.
Applicants studying under a Japanese Government (MEXT)
Scholarship in a university other than Nagoya University must
provide a certificate proving such status.

7Declaration ofFill in and submit the appropriate result on the designated form

applicable specific("Self-Assessment of Applicability to Classification" (Form 1)) posted

categories

on the Graduate School's website.

(prescribed form)

Only if the application falls under any of the categories ①to ③,submit the attached flow chart as well.

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Resident certificate

Non-Japanese citizen, only

(jumin-hyo) (includingAn oversea resident who cannot provide it at the time of application

resident status andmust submit a copy of his/her passport pages with the ID

period of stay)

photograph, and submit any of above certificates at the time of(original copy) or both

enrollment procedure.

sides of copies ofResidence Card5

9Approval for

Needs to be filled in by the head of the institution with which theapplication

applicant is affiliated. Print the prescribed form from the Graduate(The applicant

School of Engineering website

currently working as
full-time employees ata company)
1011

Envelope to return theWrite your name and address (in Japan) on the envelope (Long-sized

Admission slip for theForm 3) after attaching designated paper to be posted on theexamination

Graduate School of Engineering website, and affix a 94 yen stamp.

(paste prescribed

Applicants taking the exam while residing overseas do not need toform)

submit this envelope.

Envelope for

Write your name and address (in Japan) on the envelope (Long-sizedannouncement ofForm 3) after attaching designated paper to be posted on theresults

Graduate School of Engineering website.

(paste prescribed

Affix stamps worth 354 yen.

form)

Applicants taking the exam while residing overseas do not need tosubmit this envelope.

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Envelope for

Write your name and address (in Japan) on the envelope(Square-documents ofsized Form 2) after attaching designated paper to be posted on theenrollment procedures

Graduate School of Engineering website(paste prescribed

Applicants taking the exam while residing overseas do not need toform)

submit this envelope.

5. Application Procedures
Applicants must prepare the application package (documents) listed above and applications
must be sent by registered mail and must arrive by January 18(Thursday), 2024.
〔Same day postmark valid.〕(Submission method is limited to postal mail. Postmarks after January 19(Friday) will not
be accepted under any circumstances.)
If the application documents are mailed from overseas, they must arrive by Thursday,
January 18. (Postmarks are not considered this case)
Mail to: Admissions Section, Student Affairs Division(3rd floor of ES building)
Graduate School of Engineering, Nagoya University
Furo-cho, Chikusa-ku, Nagoya 464-8603

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Note
(1) Make sure to contact a professor with whom you wish to study before sending theapplication.
Email address: officemate(at)material.nagoya-u.ac.jp*Please change at to @.
(2) Application will not be accepted if the specified documents are not complete.
(3) No amendments and returned to the documents in the application package will be allowed
once the package has been received by the Student Affairs Division, regardless ofcircumstances.
(4) If, after admission, it is discovered that any of the documents have been falsified or thatnecessary details or documents have been omitted, the admission will be cancelled, even in
the event that the candidate has already been admitted to the University.
(5) For more information concerning the application, contact the office in 11(4) on page 9.
6. How to pay the application fee(1) Application Fee 30,000 yen Additional transfer fee will be required.
Paying at Convenience Store: 616 yen,
Paying by Credit Card: 840 yen(2) Payment period (JST)
Although it is possible to pay the application fee regardless of the application period, please
make the payment after fully confirming the application period described on page 2. Please
note that the certificate of receipt of the Application fee must be attached to the application
documents and mailed within the application period written in section 3 on page 2.
(3) Payment method
Payment of the Application fee should be made by one of the following methods.
A: At Convenience Store (Only in Japan)
Please see on page 11 for more details.
B: Credit Card
* This system only supports Japanese, so if you wish to pay in English, please check thepayment method with the Student Affairs Division.
(4) Refund of Application fee
After accepting the application documents, the paid application fee will not be refunded.
However, in the following cases, the paid application fee will be refunded.
A: If you do not apply or your application is not accepted after paying the application fee
B: If you pay the application fee twiceNote) The application fee will be refunded by bank transfer. When returning to an overseasbank account, the amount returned will be greatly reduced and it will take a large numberof days to return, so pay the application fee carefully.
Check the Nagoya University website for how to request a refund.

7https://www.nagoya-u.ac.jp/admissions/exam/gs-exam/cat/index.html※ This website is only available in Japanese, so please check with the Student Affairs
Division.
7. Selection Method
Basic knowledge, comprehension and language proficiency appropriate for conducting
research in a specialized area shall be selected through document examination and oral
consultation based on the application.
（1）Date, time, and place
It will be implemented in February 2024. Details will be contacted separately from theDepartment.
Location: Graduate School of Engineering, Nagoya University Furo-cho, Chikusa-ku, Nagoya（2）Methods
It shall be conducted by written examination, oral examination, or either.
The subjects of the written examination shall be foreign languages (English), basic andspecialized departments.
In addition, foreign languages (English) are determined by English test scores.
（3）Additional information
The Department shall separately notify the applicant of the details of the selection, such as
the date of the examination and the specific location.
8. Announcement of AcceptanceThursday, March 7, 2024 at noon.
A notice is posted on the homepage of Graduate School of Engineering and the result ofacceptance or rejection is notified to the person concerned.
9. Enrollment Procedures
Successful applicants will be notified of detailed enrollment procedures with the notice ofacceptance.
It will be sent by mail by Mid-March, 2024.
10. Registration and Tuition Fees
(1) Entrance Fee: 282,000 yen (estimate)
The fee must be paid during the registration period. Applicants who will receive a Master’s
degree in March 2024 from Nagoya University and proceed to the Doctoral Program or who
currently study under a Japanese Government (MEXT) Scholarship do not need to pay thisfee.
(2) Tuition Fee: 267,900 yen per semester (estimate), 535,800 yen per year (estimate)
Tuition fees shall be paid in two periods: the first half and the second half.
Payment shall also be handled by a tuition account transfer system.

8The tuition fees are not required from applicants with a Japanese Government (MEXT)
Scholarship.
(Note 1) Once the Enrollment procedure is completed, the paid entrance fee cannot berefunded.
(Note 2) In the event of a revision in the tuition fees, the new rate will be applied as effectivefrom the date of revision.
11. Other precautions(1) Persons with disabilities, etc. who require special consideration in taking the examination
shall submit their applications to the following (4) reference by Friday, December 15, 2023.
In addition, those who need special consideration in the field of study should also.
(2) If the address, telephone number, or e-mail address written on the application form andthe return envelope have been changed after the application has been filed, contact theinquiry address referred to in paragraph (4) below immediately.
(3) For overview of the Graduate School of Engineering and Department outline andAdmission information, refer to our website of Graduate School of Engineering.
URL https://www.engg.nagoya-u.ac.jp/?lang=en（Department outline）
https://www.engg.nagoya-u.ac.jp/dept/index.html?lang=en(Admission information）
https://www.engg.nagoya-u.ac.jp/prospective/?lang=en(4) For inquiries concerning entrance examinations
Contact: Admissions Section, Student Affairs Division(3rd floor of ES building)
Graduate School of Engineering, Nagoya University
Furo-cho, Chikusa-ku, Nagoya 464-8603
Tel: 052-789-3978 e-mail: eng-admission(at)adm.nagoya-u.ac.jp*Please change at to @.
(5) Nagoya University has established the “Security Export Control Regulations for Tokai
National Higher Education and Research System” in accordance with Japan’s “Foreign
Exchange Trade Act”, and rigorously screens potential international students on the basis ofthese regulations.
In November 2021, in accordance with the clarification of the scope of control for “deemedexports” under the Foreign Exchange and Foreign Trade Act (“FEFTA”), all applicants who
are to study at the University will be required to submit a “Declaration of applicable specificcategories” based on the “Flowchart for determining applicable specific categories.”
In addition, some students may be required to submit a "pledge" at the time of admission
procedures.
Please be aware that applicants who fall under any of the conditions set out in saidregulations may not receive permission to enroll at the university or may have their research

9activities restricted.
Details can be obtained from the following website:
https://www.aip.nagoya-u.ac.jp/securityexport (only in Japanese)(6) In the event of a change in the test schedule, selection, etc. due to a disaster or an epidemic
of infectious diseases, etc., the following website will inform you.
Therefore, be especially careful before filing an application or taking the examination.
Graduate School of Engineering Website
URL: https://www.engg.nagoya-u.ac.jp/?lang=en
12. Handling of Personal Information
Personal information such as address, name, date of birth and so forth shall only be used foradmission selection, announcement of successful candidates, enrollment procedures andother related purposes. The acquired personal information will be kept appropriately andshall not be used for any other purposes.

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