ACTIVITY REPORTHOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIA

Data Period:
April - September 2020

IPB UNIVERSITYINDONESIA2020

2I.

PREFACE
Hokkaido University Liaison Office in Indonesia (LO Hokudai) was established in June2017 and located in IPB University, Gedung Pascasarjana Dramaga Campus R-200, Bogor
16680, West Java, Indonesia to provide information and services regarding Hokkaido
University to Indonesian students and academic staff. The office is open every weekday(09.00 - 16.00) and closed on the weekends and Indonesian public holidays.

II.

ACTIVITY IN HOKKAIDO UNIVERSITY LIAISON OFFICE IN INDONESIA
LO Hokudai provides information and services regarding Hokkaido University. Theinternational academic information such as research opportunities, summer school program,student exchange program, scholarship program, and other related academic program from
Hokkaido University in regards to the partnership with IPB University were informed
through the LO Hokudai. Here with are the activities of Hokkaido University Liaison Officein Indonesia. Recapitulation of LO Hokudai daily activities during Januari-Maret 2020 areshown in Table 1.
Table 1. Activity of LO Hokudai Period of January – March 2020設置国(Country)

インドネシア(Indonesia)

連携先

ボゴール農業大学

Corporate(IPB University)

責任部局

農学研究院

責任教員

波多野

(ResponsibleDepartment)

Agricultural ResearchInstitute(Responsible (Hatano Ryūsuke)
Teacher)

活動期間

隆介

January – March 2020

(Activity Period)
日付(Date)

活動内容(Activities)

April 2020

No activity due to pandemic COVID-19 campus closure

May 2020

No activity due to pandemic COVID-19 campus closure

3

June 2020

1. Reopened Liaison Office Hokkaido University in Indonesia underpartial campus lockdown
2. Shared information on intragram about protocol to visit the office
3. Shared Information on billboard about International Graduate
Program
4. Open donation toward people affected by covid-19 (Hokkaido
University's Student from Indonesia)

July 2020

1. Recapitulated the schedule for June 2020
2. Printed the photos of alumni gathering 2020
3. Shared Information on the billboard about INPEX scholarship
4. Shared information to visitor LO Hokkaido University in Indonesia
5. Updated feed Instagram and Instastory
6. Shared Information on Instagram about MEXT (Japanese Ministryof Education, Culture, Sports, Science, and Technology)
Scholarship

August 2020

1. Recapitulated the schedule for July 2020
2. Printed the fee of transport money in July 2020
3. Provided the feedback of credit transfer PARE program
4. Prepared content for feed Instagram

September 2020

1. Recapitulated the schedule for August 2020
2. Printed the fee of transport money in August 2020
3. Farewell party volunteer LO Hokudai (Ms.Irena)

As could be seen from table 1, the activities at Liaison Office Hokkaido University inIndonesia were temporarily halted in April and May 2020 due to pandemic COVID-19. The
office was reopened in June 2020 by following the safety and health protocol recommended by
the Ministry of Health Republic of Indonesia. The overall activities of LO Hokudai from June toSeptember 2020 were carrying out administrative tasks and disseminating to visitors about theacademic, scholarship, and short-term exchange information of Hokkaido University through LO
Hokudai Social Media and announcement board. In June 2020, LO Hokudai had collected
donations from Hokkaido University's Students from Indonesia for people affected by COVID19.

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III. OPERATING HOURS
The daily operation of LO Hokudai is supported by volunteers consisting of a professorand students (graduate and undergraduate). The volunteer composition in LO Hokudai witheach duty in supporting the office is described in Table 2.

Table 2. The Composition of Volunteer at LO Hokudai
No.
1Name
C. Hanny Wijaya

23Cindy Caroline
F. Irena Napitupulu
Riska Fatmawati
Qurrata Ayuni
Sigit Suharta
Sharfina L
Refa Yulianingsih
Nindya Maharani
Yogie Rivaldy
Alexander KS Putera
Choirul Mahdianto

45678Status
Professor

Position
Head of LO Hokudai

UG
G

Volunteer
Volunteer

Duty
Manage the operationsof LO Hokudai
Treasury
Public Relation

UGGUG
G

Volunteer

Secretarial

Volunteer
Volunteer

Administration
Information TechnologyUGGG

VolunteerInventory

Volunteer

Merchandise

UG = Undergraduate student, G = Graduate Student
To alleviate the volunteers' burden, each volunteer has a different shift schedule as
informed in appendix 1 (Volunteer Schedule June-September 2020). Due to Covid-19, only
partial volunteers participated in the working schedule with operating hours during JuneSeptember attached on Figure 1, Figure 2, Figure 3, and Figure 4.
30

June

24

Hours

2520

181815

1210
50

Irena

AlexYogie
Volunteer

NindyaFigure 1. Operating Hours on June 2020

540July35

Hours

30
2520151050ProfHanny

Irena

AlexYogie

NindyaVolunteer
Figure 2. Operating Hours on July 2020
35

August30

Hours

2520151050Prof
Hanny

Irena

Yogie

AlexNindya

Volunteer

Figure 3. Operating Hours on August 2020

September
3530

Hours

2520151050

Yogie

AlexVolunteer

Cindy

Figure 4. Operating Hours on September 2020

6III. IV. VISITORS OFH LIAISON OFFICE
Figure 2 showed that the main purpose of Liaison Office Hokkaido
University's visitors was to ask the PARE Summer School and Hokkaido University
Graduate Program. During pandemic Covid-19, only two people visited the Liaison
Office Hokkaido University because the campus was under partial lockdown, andall classes were held online.

Visitor Purpose of LO Hokkaido
UniversityPARE
SummerSchool

Hokkaido
UniversityGraduate
SchoolFigure 5. Visitor Purpose of LO Hokudai during June-September 2020
V. DOCUMENTATIONS

Figure 6. Office Reopening on 10 June 2020

7Figure 7. Information about MEXT scholarship and INDEX scholarship

Figure 8. Farewell party Ms.Irena

VI. APPENDIXMORNING
AFTERNOONMONDAY
Mr.Yogie
Mr.Yogie

MORNING
AFTERNOONMONDAY
Mr.Yogie
Mr.Yogie

June-20TUESDAYWEDNESDAY
Prof.Hanny Mr.AlexProf.Hanny Mr.Alex
July-20TUESDAYWEDNESDAY
Prof.Hanny Mr.Alex
Prof.Hanny Mr.Alex
August-20

THURSDAY
Ms.Nindya
Ms.NindyaFRIDAY
Ms.Irena
Ms.Irena

THURSDAY
Ms.Nindya
Ms.NindyaFRIDAY
Ms.Irena
Ms.Irena

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MORNING
AFTERNOONMONDAY
Mr.Yogie
Mr.Yogie
MONDAYMORNING
AFTERNOONTUESDAYWEDNESDAY
Prof.Hanny Mr.Alex
Prof.Hanny Mr.Alex
September-20
TUESDAYWEDNESDAY
Mr.Alex
Mr.Alex

THURSDAY
Ms.Nindya
Ms.NindyaFRIDAY
Ms.Irena
Ms.Irena

THURSDAYFRIDAY

Appendix 1. Volunteer Schedule June – September 2020