ACTIVITY REPORTHOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIA

Data Period:
October 2020 - March 2021

IPB UNIVERSITYINDONESIA
2021

2I.

PREFACE
Hokkaido University Liaison Office in Indonesia (LO Hokudai) was established in June2017 and located in IPB University, Gedung Pascasarjana Dramaga Campus R-200, Bogor
16680, West Java, Indonesia to provide information and services regarding Hokkaido
University to Indonesian students and academic staff. The office is open every weekday (09.00- 16.00) and closed on the weekends and Indonesian public holidays.

II.

ACTIVITY IN HOKKAIDO UNIVERSITY LIAISON OFFICE IN INDONESIA
LO Hokudai provides information and services regarding Hokkaido University. Theinternational academic information such as research opportunities, summer school program,student exchange program, scholarship program, and other related academic program from
Hokkaido University in regards to the partnership with IPB University were informed throughthe LO Hokudai. Here with are the activities of Hokkaido University Liaison Office inIndonesia. Recapitulation of LO Hokudai daily activities during October 2020 - March 2021
are shown in Table 1.
Table 1. Activity of LO Hokudai Period of October 2020 – March 2021
設置国(Country)

インドネシア(Indonesia)

連携先

ボゴール農業大学

Corporate(IPB University)

責任部局

農学研究院

責任教員

波多野(ResponsibleDepartment)

Agricultural ResearchInstitute(ResponsibleTeacher)(Hatano Ryūsuke)

活動期間

隆介

October 2020 – March 2021

(ActivityPeriod)
日付(Date)
October 2020

活動内容
(Activities)
1. Recapitulated activity report for September 2020
2. Updated the information on the publication board
3. Shared information about HUPF to the prospective applicants

3

November2020

1. Shared information about Hokkaido University President'sFellowship scholarship selection to visitors

December2020

1.

New Year and Christmas greeting on Instagram

2.

Shared information to guests from Palangkaraya University
about opening liaison office

January 2021

1.

PARE spring and HSI program publication on Instagram2.

Early 2021 Hokkaido University LO in Indonesia Meeting3.

Printed the new schedule for volunteer activity

4.

Shared information about scholarship to visitors

5.

Recapitulated meeting attendance of early year meeting andPARE Spring 2021 interviews

February2021

1. PARE Spring IPB University participants announcement onInstagram
2. PARE Summer application program publication on Instagram
3. Scientific talk series with HU alumni Mr. Citrosiswoyo
Wahyudi, Ph.D and Mr. Aditya Gusman Ph.D.
4. HUSTEP application program publication on Instagram
5. Webinar by PPI HU publication on Instagram
6. Modern Japanese Study Program publication on Instagram
7. Lunar New Year Greeting publication on Instagram
8. Shared information for program and study opportunities in HU

March 2021

1. Shared information for undergraduate, graduate, andpostgraduate program, also the scholarship opportunities to thevisitors
2. PARE Spring Gadjah Mada University ParticipantsAnnouncement on Instagram
3. Press Release Scientific Talk Series on Instagram
4. PARE Summer IPB University Participants Announcement
5. Nyepi Saka New Year Greetings on Instagram
6. Retirement Greetings for Prof. Ryusuke Hanato
7. Generating Activity Report From April 2020 - March 2021

4As could be seen from table 1, the activities at Liaison Office Hokkaido University inIndonesia were mainly providing some informations regarding Hokkaido University programs
to visitors and performing administrative tasks. The informations were published on theinformation board and LO Hokudai in Indonesia’s Instagram account. Every activity in theoffice follows the safety and health protocol recommended by the Ministry of Health Republicof Indonesia during the pandemic of COVID-19. In February, we held a webinar with Hokkaido
University alumni entitled Scientific Talk Series: Submarine Seismic Hazard in Indonesia andTsunami Modelling. The webinar was presented through Zoom Meeting and Youtube toaccommodate 172 participants around Indonesia.

III.

OPERATING HOURS
The daily operation of LO Hokudai is supported by volunteers consisting of a professor
and students (graduate and undergraduate). The volunteer composition in LO Hokudai witheach duty in supporting the office from October to December 2020 is described in Table 2. Dueto completion of some volunteers’ study period in IPB, new volunteers were recruited to support
the office activity starting from January 2021. The updated volunteer composition is shown inTable 3.
Table 2. The Composition of Volunteer at LO Hokudai October – December 2020
No.
Name
1 C. Hanny Wijaya

23Status
Professor

Position
Head of LO
Hokudai

Cindy Caroline
UG
VolunteerF. Irena
G
Volunteer
Napitupulu
Riska Fatmawati
4 Qurrata Ayuni
UG
Volunteer
Sigit Suharta
G5 Sharfina LUG
Volunteer
6 Refa Yulianingsih
GVolunteer
Nindya Maharani
7 Yogie Rivaldy
UG
Volunteer
Alexander KSGPutera
8 Choirul MahdiantoG
Volunteer
UG = Undergraduate student, G = Graduate student

DutyManage theoperations of LO
HokudaiTreasury
Public Relation

Secretarial
Administration
Information
Technology
Inventory

Merchandise5Table 3. The Composition of Volunteer at LO Hokudai January – March 2021
No.
Name
1 C. Hanny Wijaya

234

Riska Fatmawati
Nanda Nf Fasya
Putu Cathay

GUG
UG

Volunteer
Volunteer
Volunteer

5678910Faisal Diniamal H
FeliaFarell Pramuja
Galih Rizky
Mutiara NP
Ester Nurani
KeraruKenzi Lamberto

UG
UG
UG
UG
UG
G

Volunteer
Volunteer
Volunteer
Volunteer
Volunteer
Volunteer

Duty
Manage theoperations of LO
HokudaiTreasury
Secretarial
Administration andVolunteers Schedule
Public Relation
Public Relation
DesignDesignMerchandise
Inventory

UG

Volunteer

Inventory

11

StatusProfessor

Position
Head of LO
Hokudai

UG = Undergraduate student, G = Graduate Student
Each volunteer has different shift schedule as mentioned in Appendix 1 (Volunteer’sSchedule). During the pandemic of Covid-19, every shift is handled by maximum of 2volunteers to be present in the office. The operating hours of every volunteers is shown below.

3530

30
24 24Hours

25
20October
15
101212November
December

6530Prof. HannyAlexCindy

Riska

Volunteer

Figure 1 Volunteer operating hours in October - December 2020

640

36
33

35
30
24Hours

25
20

16

16

18

January
February

15
91096

6
3

5

93March963

63 363 333

33

33

33

Ester Farell Faisal

Muti

Galih Cathay Nanda Felia0Prof. AlexHanny

Riska Kenzi

Volunteer

Figure 2 Volunteer operating hours in January - March 2021

VISITORS OF LIAISON OFFICE
Number of visitors visited LO Hokudai during October 2020 – March 2021 isshown in Figure 3. After office reopening in June 2020, LO Hokudai office inIndonesia is available for visitors until present time. However, transformation ofacademic activities into online activity might contribute to small amount of visitors
during pandemic. Visitors purpose of visiting LO Hokudai is shown in Figure 6.
Visitors came with some questions regarding Hokkaido University programs andmost visitors were curious about scholarship opportunity in Hokkaido University.
7665PersonIV.

433221000OctNov0DecJanFebMar

Figure 3 Visitors of LO Hokudai during October 2020 – March 2021

7General
Information
27%

Scholarships
55%

Doctoral
Program18%

Figure 4 Visitors' Purpose of Visit during October 2020 - March 2021

In addition to visitors who come directly to LO HU, LO also receives visitors throughtheir Instagram social media account. During February - March, visitors reached 538
accounts with a ratio of 40.9% men and 59.1% women. Within this range, followers of LOHU accounts also decreased by ten accounts and increased by 24 accounts with variousvisitor locations, namely Bogor, Jakarta, Bandung, Malang, and Yogyakarta. The highest
age range of social media visitors for LO HU is 25-34 years.

Figure 5 Performance Tracking of LO HU Social Media Visitors

8Figure 6 Visitors Gender Tracking of LO HU Social Media Visitors

Figure 7 Followers Breakdown of LO HU Social Media Visitors

9Figure 8 Top Location and Age Range of LO HU Social Media Visitors

10V.

WEBINAR SCIENTIFIC SERIES TALKThe period of the COVID-19 pandemic limited the implementation of offline activities thatinvolved many participants. In this condition, many educational activities have finally been
carried out online. HU alumni compelled to share knowledge and information related to thefield of science with the broader community through online seminars or webinars with thetheme: Submarine Seismic Hazard in Indonesia and Tsunami Modelling. The theme raised inthis series one webinar departs from Indonesia's conditions, prone to natural disasters and often
experience tsunamis that take many casualties and economic losses. Therefore, this webinar is
expected to contribute to knowledge and encourage academicians, especially young
academicians and wider community to explore knowledge related to these conditions. Thisactivity was held on Thursday, February 18, 2021, at 10.00-12.00 WIB, carried out throughZoom Meeting and Live YouTube. The activity participants included 22 HU alumni and 172
general participants from a diverse institution. A moderator filled this activity with twospeakers, namely:
Speaker 1: Citrosiswoyo Wahyudi, PhD (Department of Ocean Engineering, ITSSurabaya), presented material with the title "Submarine Seizmic Hazard inIndonesia: a short review".
Speaker 2: Aditya Gusman, PhD (Earth Structures and Processes, GNS Science NewZealand), delivered material entitled "Modeling tsunami generator
sources".
Moderator: Achmad Fachruddin Syah, Ph.D (Trunojoyo Madura University).
The Master of Ceremony (Dr. Maria Stefanie Dwiyanti) opened this event andwelcoming remarks were presented by Prof. Dr. Ir. C. Hanny Wijaya, M.Agr as Chairmanof the HU Alumni Association in Indonesia, who also officially opened the webinar event.
After the presentation from the two speakers was finished, the moderator led thediscussion session, which were enthusiastically followed by the participants. There wasthe awarding of certificates to the speakers and moderators, symbolically carried out by
Prof. Dr Ir. C. Hanny Wijaya, M.Agr. The following distribution of certificates is also
made for participants after the end of the event.

11VI.

PARE ONLINE SPRING SCHOOL 2021
On January 20, 2021, an interview was held for candidates for PARE Online Spring
School 2021. For IPB University participants, interviews were conducted with twointerviewers, namely Fatmasari Siregar, SP, MM and Prof. Dr Ir. C. Hanny Wijaya, M.Agr.
In the Final, participants who passed the interview consisted of five participants from IPB
University and three students from Gadjah Mada University who were announced on socialmedia.

Figure 9 PARE Online Spring School Announcement
VII.

PARE ONLINE SPRING SCHOOL 2021
On February 10th, 2021, an interview was held for candidates for PARE Online
Spring School 2021. For IPB University participants, interviews were conducted with twointerviewers, namely Prof. Dr Ir. Titi Candra Sunarti, MSi and Prof. Dr Ir. C. Hanny
Wijaya, M.Agr. From 8 candidates, participants who passed the interview consisted of four
participants from IPB University who were announced on social media.

Figure 10 PARE Summer School Announcement

12VIII.

DOCUMENTATIONS

Figure 11 Farewell Party Ms.Irena

Figure 12 Sharing Session to Guests from Palangkaraya University

13

Figure 13 Farewell Party Ms. Qurro and Ms. Cindy

Figure 14 A Meeting to Prepare for The Covid-19 Research Collaboration from The
Zoonoses SideFigure 15 New Year Hokkaido University LO in Indonesia Meeting

14Figure 16 Farewell Party for Ms. Bunga and Mr. Sigit
and Welcome Party for New Volunteers

Figure 17 LO Hokudai Visitors

15

Figure 18 PARE Participant Online Interview

Figure 19 Retirement Message for Prof. Ryusuke Hatano

16

Figure 20 Scientific Talk Series Poster

17

Figure 21 Webinar Scientific Series Talk by Hokkaido University (HU) Alumni inIndonesia

18

Figure 22 Social Media Activities

19

VI. APPENDIX
Appendix 1. Volunteer’s Schedule October 2020 – March 2021

MORNING
AFTERNOONMONDAY
Mr.Yogie
Mr.Yogie

MORNING
AFTERNOONMONDAY
Mr.Yogie
Mr.Yogie

MORNING
AFTERNOONMONDAY
Mr.Yogie
Mr.Yogie

MORNINGWEDNESDAY
AFTERNOONMORNINGTHURSDAYAFTERNOON

Oct-20TUESDAY WEDNESDAY
Prof.Hanny
Mr.AlexProf.Hanny
Ms. Nindya
Nov-20TUESDAY WEDNESDAY
Prof.Hanny
Mr.AlexProf.Hanny
Ms. Nindya
December-20
TUESDAYWEDNESDAY
Prof.Hanny
Mr.AlexProf.Hanny
Ms. Nindya
January-21
Week 1
Week 2

THURSDAYFRIDAY
Mr. Alex
Ms.Irena
Ms.Nindya
Ms.Irena
THURSDAYFRIDAY
Mr. Alex
Ms.Irena
Ms.Nindya
Ms.Irena
THURSDAY FRIDAY
Mr. Alex
Ms.Irena
Ms.Nindya
Ms.Irena
Week 3
Mr. Alex &Ms. Nanda
Mr. Alex &Ms. Cathay
Ms. Riska &Mr. Faisal
Ms. Riska &Ms. Muti

Week 4
Mr. Alex & Ms.
Felia
Mr. Alex & Ms.
Ester
Ms. Riska & Mr.
Galih
Ms. Riska & Mr.
FarellFebruary-21
Week 1
Week 2
Week 3
Week 4
Mr. Alex &Mr. Alex &Mr. Alex &Mr. Alex & Ms.
MORNING
Ms. Nanda
Ms. Felia
Ms. Nanda
Felia
WEDNESDAY
Mr. Alex &Mr. Alex &Mr. Alex &Mr. Alex & Ms.
AFTERNOON
Ms. Cathay
Ms. Ester
Ms. Cathay
Ester
Ms. Riska &Ms. Riska &Ms. Riska & Ms. Riska & Mr.
MORNING
Mr. Faisal
Mr. Galih
Mr. Faisal
Galih
THURSDAY
Ms. Riska &Ms. Riska &Ms. Riska & Ms. Riska & Mr.
AFTERNOON
Ms. Muti
Mr. Farell
Ms. Muti
FarellMarch-21
Week 1
Week 2
Week 3
Week 4
Week 5
Partial
Ms. Riska &Ms. Riska &Ms. Riska & Ms. Riska &MORNING
Lockdown
Ms. Felia
Ms. Nanda
Ms. Felia
Ms. Nanda
WEDPartial
Ms. Riska &Ms. Riska &Ms. Riska & Ms. Riska &AFTERNOON
Lockdown
Ms. Ester
Ms. Cathay
Ms. Ester
Ms. CathayMs. Riska & National
Ms. Riska &Ms. Riska &MORNING
Mr. Faisal
Holiday
Mr. Faisal
Mr. Galih
THU
Ms. Riska & National
Ms. Riska &Ms. Riska &AFTERNOON
Ms. Muti
Holiday
Ms. Muti
Mr. Farell