Ritsu-Mate Registration Manual(for Graduate School Applicants)- Ritsumeikan University has introduced an Online Application System in which applicants complete apart of the Graduate School application process.
- This Online Application System is called “Ritsu-Mate”.
- This manual shows you how to use "Ritsu-Mate”. Please be sure to read it when using “Ritsu-Mate”.

Updated on Novenber 16, 2023

Table of Contents (Procedures to use "Ritsu-Mate")

Introduction
STEP1
▼
STEP2
▼
STEP3
▼

Register "Ritsu-Mate" AccountComplete "Ritsu-Mate" Registration
Register Application

1. Register Application
2. Register International Student
Information(*Only for applicants who do not haveJapanese nationality）

STEP4
▼
STEP5
For STEP 5 when applying to the RJ
method(Japanese only), refer to theApplication guidelines (RJ method),
not this manual.

▼
STEP6
▼
STEP7

Pay Application Fee
Print Application Sheet / Mailing Label
Mail Application Documents
Print Examination Sheet / Check
notifications
Screening / Examination / Interview
Confirm Examination Result<For Reference> Check Application Information>

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Introduction＜1＞Before start using "Ritsu-Mate“□ Check Internet Environment
Prepare devices with internet connection such as computers, tablets, and smartphones.
▼ Browsers
There may be cases where some devices don’t work correctly under the recommended environment as below.
(Windows) Microsoft Edge, Google Chrome, Mozilla Firefox(MacOS) Safari 10 or latest(iOS10 or latest) Apple Safari(Android 7.0 or latest) Google Chrome▼Other necessary software requirements
To confirm the application documents in PDF format, Adobe Acrobat Reader (Free) by Adobe Systems Inc. isrequired.
□ Printing Environment
To print the Application Sheet, Examination Sheet, and Mailing Label, you need to secure a place for printing.
In case there is no printer at home, make sure that you can print at convenience store, etc.
□ email Address
To register "Ritsu-Mate", an email address is required. It is used as an ID for log-in.
Please use an email
address which is most frequently used without any possibilities of changes or deletion during the wholeapplication process. Also, please check the email setting to make sure that messages from “@st.ritsumei.ac.jp”
can be received if domain setting is currently on.
□ Payment Method of Application Fee
Credit Card, Convenience Store, PayPal, Alipay are available. Each method requires a handling charge, and has thelimitations and procedures. Please check “（3）Application fee” of “1：How to Apply / Application Process” in“Application Guidelines (For all Graduate Schools)” in advance, and then select the payment method.
□ Prepare Information to enter in "Ritsu-Mate“
In “Ritsu-Mate”, applicants are required to enter several information such as applying school,program,major,course as well as personal and Parent’s/Guardian’s mailing ,academic backgrounds (Name ofinstitutions, colleges) .
Check the manual beforehand for what to enter in "Ritsu-Mate", and prepare necessary information before
starting the application. Please note that "Ritsu-Mate" does not have a saving function, and the system will be
automatically logout if there is no screen transition for 90 minutes.
□ In case the screen froze etc. during operation
Logout at once, close all the screens and log in again.

How to access “Ritsu-Mate”“Ritsu-Mate” URL : http://www.ritsumei.ac.jp/applicants/
The URL is available in the “Ritsumeikan University Graduate School Entrance Examination
Information Website”.
<How to reach “Ritsu-Mate” from the University top page>“Ritsumeikan University Web page” → “Admissions & Aid” → “Master’s”, “Doctoral” →“Information for Graduates” → “Ritsumeikan University Graduate School Entrance Examination
Information Website” → “Ritsu-Mate”

3

Introduction＜2＞First-time users Login screen- First time users:
Click on the "Create Account" while leaving the "Account" and "Password" empty.
- Users with an existing account:
Enter the email address you have registered as "Account" and the password you have registered as "Password".

[Account]
Enter the email address you have registered as "Account"(for users with an existing account).

[English]You can switch from Japanese to English by clicking on"English" in the top right-hand corner of the screen.

[Reset Password]
Click on the "Reset Password" if you have forgotten yourpassword, and follow the procedures to reissue your password.

[Create Account]
Click on the "Create Account" if you are a first time user.

4Introduction＜3＞Explanation on Screen Display

1

2

3
4

5
①You can consult the manual during registration by clicking on "Manual" in the top right-hand corner.
②Be sure to click on "Logout" in the top right-hand corner once you have finished entering your information.
③The current status is displayed after you log in.
④The current status is displayed after each entry item is selected or registered.
⑤Click on the relevant blue button at the bottom of each screen to go forward or back from the current screen.
Alternatively, you can click on the link to display the previous screen in the upper area of the screen (③).

＜4＞Notes
1. Session timeout
You will be automatically logged out after 90 minutes of inactivity.

2. Changing registered information
Once you click on “Register”, your information cannot be changed anymore. If you need to modify your application,
take the following procedures. Please do not register again.
(1) Items which are shown on your Application Sheet
１）Year of Enrollment, Semester of Enrollment and Graduate School which you apply for... Cannot be corrected. In case you have registered wrong details, contact the administrative office of graduate
school which you applied for.
２) Other than 1)... Correct the printed Application Sheet by handwriting (in red).
(2) Items which are not shown on your Application Sheet (Education Information, International Student Information, etc.)... Clarify the details to be corrected and contact the administrative office of graduate school which you applied for.

3. Suspension of "Ritsu-Mate" service
Periodic maintenance will be performed from 7:30 p.m. on every Wednesday to5:30 a.m. (Japan time)of the following
day.
Please be aware that “Ritsu-Mate” is not available during this period.
5

STEP 1

Register "Ritsu-Mate" AccountProcedure 1 Login Screen
Click on "Create Account" while leaving "Account" and "Password" empty.

[English]You can switch from Japanese to English by clicking on"English" in the top right-hand corner of the screen.

6

STEP 1

Register "Ritsu-Mate" AccountProcedure 2 Confirmation of "Terms of Use"
Read the Terms of Use in full, select "I agree”, and click on "Next >".

7

STEP 1

Register "Ritsu-Mate" AccountProcedure 3 Account Registration
Enter your email address, and click on "Submit".
- The email address entered will be used as your Account to log in. Register an email address that you are unlikely tomodify or delete, and that you can easily check on a daily basis.
*Please register the email address that you can continue to use from Application to Admission Prosedure completion.
(You cannot change your registered email address after your application is completed.)*You need to set to receive emails from “@st.ritsumei.ac.jp” in advance. If you do not have any email address, you need
to obtain a free email address.

Once you have completed the registration, click on "Close", and close the screen completely.
An email will be sent to your registered email address. Complete the next step (STEP 2) within 24 hours.

8

STEP 2Complete "Ritsu-Mate" Registration

Procedure 1 email Confirmation
The University will send an email about your "Ritsu-Mate Registration" to your registered email address.
Click on the URL indicated in the email to proceed to the registration screen.

email subject:立命館大学「Ritsu-Mateメンバー」登録申請受付メール／Registration for the "Ritsu-Mate Member" of Ritsumeikan
University

http://test-ritsumei/test/***********************

http://test-ritsumei/test/***********************【In case the email from the University to complete your “Ritsu-Mate” registration has not
arrived】

Please check the following:1）The message could have arrived in another folder such as spam/junk email folder.
2）Messages from the domain, “@st.ritsumei.ac.jp” are blocked due to your email account setting.
3）Your mailbox is full.
4）The email address you registered with “Ritsu-Mate” was incorrect.
If you checked 1) through 4) above, and found anything wrong with your account or the email
address you registered, re-register for “Ritsu-Mate Member,” or register for “Ritsu-Mate Member”
with another email address.

9

STEP 2Complete "Ritsu-Mate" Registration

Procedure 2 "Ritsu-Mate" Main Registration
You can choose Japanese or English in entering your information. And then click on "入力内容確認へ進む / Confirm".

[Login Password]
Your password must be composed of 6 to 8 half-width alphanumericcharacters. The first character must be an alphabet. Both uppercase
and lowercase can be used. Be careful not to forget your password.

[Undergraduate/Graduate]
Select "Graduate School Admission Examination“.

[Year of Enrollment and Semester of Enrollment]
Select an academic year and a term you are scheduled to enroll.
You do not take a procedure of reapply even if you change it.

[Nationality]
If you have multiple citizenships and one of them is Japan, please selectJapan as your nationality.
If you have multiple citizenships and none of them is Japan, select thenationality of the passport that you use when entering Japan as yournationality.

[Country of Residence]Enter the country where you live at the time of application.

10

STEP 2Complete "Ritsu-Mate" Registration

Procedure 3 Confirmation of Registration Information
Confirm the information you have entered, and click on the "登録 / Register" if there are no errors.
If you find parts to be corrected, please return to the previous screen by clicking “前に戻る / Back”.

[登録 / Register]Note: Once you click on "登録 / Register", your information cannot be changed anymore.

11

STEP 2Complete "Ritsu-Mate" Registration

Procedure 4 Completion of “Ritsu-Mate” Registration
The following screen is displayed upon completion of the registration.
Once you have completed the registration, click on "閉じる / Close” and close the screen completely.

Before moving onto the Procedure 5 Confirmation of the email from the University, make sure to close all the screensor tabs.

12

STEP 2Complete "Ritsu-Mate" Registration

Procedure 5 Confirmation of the email from the University
The University will send an email about "Completion of Your Registration" to your registered email address.
Click on the URL indicated in the email to proceed to the login screen.

email subject:
Ritsu-Mate登録完了メール／Completion of your registration for the "Ritsu-Mate Member" of Ritsumeikan University

http://test-ritsumei/test/***********************

http://test-ritsumei/test/***********************

13

STEP 2Complete "Ritsu-Mate" Registration

Procedure 6 Confirmation of “Ritsu-Mate” top page
Enter the email address as an "Account" and the password you had registered as a "Password", and then click on the"Login".

After you log in, "Ritsu-Mate" top page will be displayed.

【If you cannot login】 Please check the following points;
・Entered all characters, including @.
・Entered using half-width characters.
・Not containing space, etc.

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STEP 3-1

Register Application

Procedure 1 Start Application Registration
The application registration can be made from 10:00 AM (Japan time)of the first day of the application period of the Graduate School/Examination method.
Any application cannot be made outside the specified period.

Note: Changing registered information
Once you click on “Register”, your information cannot be changed any more. If you need to modify your application,
take the following procedures. Please do not register again.
(1) Items which are shown on your Application Sheet
１）Year of Enrollment, Semester of Enrollment and Graduate School which you apply for... Cannot be corrected. In case you have registered wrong details, contact the administrative office of graduate
school which you applied for.
２) Other than 1)... Correct the printed Application Sheet by handwriting (in red).
(2) Items which are not shown on your Application Sheet (Education Information, International Student Information, etc.)... Clarify the details to be corrected, and contact the administrative office of graduate school which you applied for.
15

STEP 3-1

Register Application

Procedure 2 Confirmation of "Terms and Conditions and Use of Personal Information"
Read the Terms and Conditions and Use of Personal Information in full, select "I agree," and click on "Next >".

16

STEP 3-1

Register Application

Procedure 3 Semester of Enrollment Selection
Select a semester of enrollment.
Note: Only the semesters that you can apply on the day when you log in are displayed.

17

STEP 3-1

Register Application

Procedure 4 Graduate School Selection
Select a graduate school from the list below.
Note: Only the graduate schools that you can apply at the time you log in are displayed.

18

STEP 3-1

Register Application

Procedure 5 Program Selection
Select Master's or Doctoral program.
Note: Only the graduate school programs that you can apply on the you log in are displayed.

19

STEP 3-1

Register Application

Procedure 6 Major / Course Selection
Select a major, and click on "Next >".

20

STEP 3-1

Register Application

Procedure 7 Course Selection
Select a course, and click on "Next >".

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STEP 3-1

Register Application

Procedure 8 Select Examination Date and Method
Read the Application Guidelines thoroughly, and click on one of the examination date and admission method you apply.
Regarding the Admission Method of documents screening only, or the Admission Method of which examination date is not
fixed at the time the application period starts, the results notification date is indicated instead of the examination date.

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STEP 3-1

Register Application

Procedure 9 Application Fee Confirmation
Confirm the deadline for the payment of the Application Fee, and click on the "Next >".
Note: Besides the displayed Application Fee, a transaction fee is also charged.

<Points to note for those who do not need to pay Application Fee>
The Application Fee may be displayed for system processing reasons even you do not need to pay it.
There is no need to actually pay it.
To confirm whether you NEED to or you do NOT NEED to pay the Application Fee, check “（3）Application fee” of “1：How to Apply / Application Process” in “Application Guidelines (For all Graduate Schools)”.

23

STEP 3-1

Register Application

Procedure 10 Personal Details Registration
Fill in all the fields below,
and click on “Next>”.

［Name］For details on how to enter your name, check “2：Points to Note when Applying for Admission” inthe “Application Guidelines (For all Graduate Schools) “.

【Example】<Applicants with Japanese citizenship>
Please enter your name on the family register (written in the official family registry(戸籍, koseki) or Certificate of Residence (住民票, juminhyo).
<Applicants with non-Japanese citizenship but who have a Student Visa (including whoare expected to get）>- Please enter your name written on the Certificate of Residence or Passport in Westernalphabet- Even if you use Chinese characters in your own country, do not use Chinese characters.
- Enter your name in the order of Family name (all uppercase), First name (the first letterin uppercase and the rest in lowercase), and Middle name (the first letter in uppercase
and the rest in lowercase). Example: RITSUMEI Taro Saionji<Applicants with non-Japanese citizenship and who have other residential status (such as
Special Permanent Resident, Permanent Resident etc.)＞
Please enter your name or alias recorded on the Certificate of Residence or substitutefor it such as Passport or Residence Card.

RITSUMEI Tarou[Name (Katakana)]Enter your name in Katakana in the "Name (Katakana)".
・If you selected Japanese nationality during the registration in STEP 2, this field must be filledwith Katakana though the red asterisk is not indicated・Those who don’t have Japanese nationality need to enter their names in Katakana or pleaseleave the blank in this field.
.
[Date of Birth]Enter your date of birth directly into the field.
E.g.: 1990/04/01[Application Fee]
Select "Required.“
Only those who do not need to pay it, please select “Non-Required”.
※Regarding the qualification for exemption from the application fee, please check “1：How to
Apply / Application Process” in the “Application Guidelines (For all Graduate Schools) .

[Address]
If you click a magnifying glass icon next to Postal
Code, the search screen appears.
If you input your Postal Code directly in the search
screen and search, then the address only in Japan will
be inputted automatically.
<Overseas Address>
Postal Code: Enter "999-9999."
Prefecture: Enter "Other than those above."
Address 1 to 3:- The maximum number of characters you can use to enter information for any of these fields is40.
- Please include your country name.
- Enter your information using alphabets even for countries or regions where Chinese characters
are used.
E.g.: 10 Xisanhuan Beilu,
Haidian District,
Beijing, China<Sending the result notification to an address different from the one entered>Enter the alternate name and address in the "Notes (Ex. Another Address" box at the bottom ofthe "Application Sheet" printed in "Printing the Application Sheet" in STEP 5.
[Telephone Number]
Be sure to enter a telephone number that can be used to get in touch with you as it will benecessary to contact you about the application. Either a “Home Telephone Number” or a “Mobile
Telephone Number” must be entered. Insert hyphens between the numbers.
[Parent/Guardian’s Telephone Number]
Either "Home Telephone Number" or "Mobile Telephone Number" must be entered for the
Parent/Guardian’s information.

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STEP 3-1

Register Application

Procedure 11 Eligibility Details Registration
Enter all the necessary information, and click on "Confirm >".

1

①

②

③

［How to fill in each Eligibility Details, and examples of Academic Standing and Graduation］*Eligibility Details except “Degree” must be entered.
*Education Information before entering university need not be entered (but need to be entered only for those
whose educational background is high school)*If you have graduated from several universities/schools, please enter the educational background which isrelated to the eligibilities to apply.
Example1: You are now a 4th year student of university and apply for Master’s Program.
Fill in the part ① about the university which you are expected to graduate.
Academic Standing: University Graduate, Status: Expected to graduate
Example2: You have already graduated from a university and apply for Master’s Program.
Fill in the part ① about the university which you have already graduated.
Academic Standing: University Graduate, Status: Eligible to graduate
Example3: You are now a 2nd year master student and apply for Doctoral Program.
Fill in the part ① about the university which you have already graduated.
Academic Standing: University Graduate, Status: Eligible to graduate
Fill in the part ② about the graduate school which you are expected to have completed.
Academic Standing: Completed a Master’s Program, Status: Thesis under evaluation
Example4: You are now a 3rd year student of Ritsumeikan University and apply for Master Program with
Admissions for Accelerated Learners (Grade skippers).
Fill in the part ① about the university which you are now enrolled in.
Academic Standing: Completed a 3 Years of University Study, Status: Expected to receive credit*(Estimated)Graduation Date: Enter the expected year/month you will be expected to finish
your 3rd year
Example5: You have already graduated from a university and completed a Master’s Program,in addition you have graduated from vocational schools etc.
Fill in the part ① about the university which you are expected to graduate.
Academic Standing: University Graduate, Status: Eligible to graduate
Fill in the part ② about the graduate university which you have already completed.
Academic Standing: Completed a Master’s Program, Status: Received qualification
Fill in the part③ about the vocational school which you have graduated.
*University code can be left as blank.
Academic Standing: Other, Status: Eligible to graduate
Example6: You are now a 5th or 6th semester in Acclerated program and apply for Master’s Program.
Fill in the part ① about the university which you are expected to graduate.
Academic Standing : Completed a 3 Years of University Study, Status: Expected to graduate[Those Who Gained Eligibility to Enter a Graduate School by the Individual Preliminary Screening ]*On entering Eligibility Details, all parts except “Degree” must be filled in.
Enter your educational background in ①.
Example: If your educational background is high school
Academic Standing: 3-Year Senior High School Graduate , Status: Eligible to graduate
University Code: Blank
University: Enter the name of high school which you have graduatedCollege/Department: College(Course/Program) of high school which you have graduated(Estimated) Graduation Date: The year/month you passed the Individual Preliminary Screening
Enter the items below in the part of Other academic background
Academic Standing: Other , Status: Expected to receive qualification
University/Graduate School Name:9998
University/Graduate School Name, College and Department/Major and Degree：
Enter “入学資格弾力化対象”or “Nyugakushikakudanryokuka”.
(Estimated) Graduation Date：The year/month you passed the Individual Preliminary Screening[University Code]
Click on the magnifying glass button, enter the university name, and search.
Search is done by a partial match.
[Our University Codes]
Ritsumeikan University: 2200
Ritsumeikan Asia Pacific University: 2480
[Overseas universities]
Do not use the magnifying glass button search function.
University Code: Enter “9200” directly into the field.
University: Enter the university name directly into the field.
[Magnifying Glass Function]- Search the University Code by "Prefecture" or "University" name.
- Please do not select a university which has（旧）in front of the University Code.
- A country code cannot be used.
[Degree]This is not a required field. The name of the degree is often indicated on the graduation certificate and othersimilar documents. However, this field can be left blank if you are not sure about the name of your degree.
[Student ID Number]
Be sure to enter your Student ID Number if you have graduated from orcurrently enrolled in Ritsumeikan University (except a hyphen) .

25

STEP 3-1

Register Application

Procedure 12 Questionnaire (Optional)
Put a check mark next to all applicable items, and click on "Confirm >".
Your answer to this inquiry has no impact on your examination result.

26

STEP 3-1

Register Application

Procedure 13 Confirmation of Application Registration Details
Confirm the information you have entered, and click on “Register >".

NOTE:

Once you click on “Register”, your information cannot bechanged any more. Please confirm the information you
have entered carefully before registration.

Click on "< Back" to return to the previous screen if you need to make any corrections/changes.
Note: Once you click on “Register”, your information cannot be changed any more. If you need to modify your application,
take the following procedures. Please do not register again.
(1) Items which are shown on your Application Sheet
１）Year of Enrollment, Semester of Enrollment and Graduate School which you apply for... Cannot be corrected. In case you have registered wrong details, contact the administrative office of graduate
school which you applied for.
２) Other than 1)... Correct the printed Application Sheet by handwriting (in red).
(2) Items which are not shown on your Application Sheet (Education Information, International Student Information, etc.)... Clarify the details to be corrected and contact the administrative office of graduate school which you have applied for.

27

STEP 3-1

Register Application

Procedure 14 Completion of Application Registration Details
Confirm that the following screen is displayed, and click on "Completed".
■Applicants who do not have Japanese nationality… Move to STEP3-2 “International Student Register”■Applicants who have Japanese nationality … Move to STEP4 ”Pay Application Fee”

The top page will be displayed.

【International Student Register】
See STEP 3-2 : Register International Student Information【Check Application Information】
You can check the information you have registered.

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STEP 3-2

Register International Student Information(*Only for applicants who do not have Japanese nationality )Procedure 1 Start International Student Information Registration
Be sure to register if you don’t have Japanese nationality (Those who are Special Permanent Resident, Longterm Resident and Permanent Resident also need to register).
Click on the “Register International Student Information" button.

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STEP 3-2

Register International Student Information(*Only for applicants who do not have Japanese nationality )Procedure 2 Examination Selection
Confirm the application information you have registered during the Application Registration step, and click on "Reg."In case your application information is not displayed logout and login again.

30

STEP 3-2

Register International Student Information(*Only for applicants who do not have Japanese nationality )Procedure 3 Register International Student Information
Fill in all the fields below, and click on "Confirm >".

[Name]Name in roman alphabet as indicated on the Certificate of Residence or passport.
Applicants from countries or regions where Chinese characters are used should NOTenter their names in Chinese characters.
E.g.: RITSUMEI Hanako
Read “2. Points to note when Applying for Admission” in “Application Guidelines(For all Graduate Schools) ” carefully and enter your name.

[Resident Status]
If you have a status of residence in Japan:
Enter your Resident Status as well as the Expiry Date.
If you do not have a status of residence in Japan:
Choose “Unqualified" from the drop-down list, and leave the Expiry Date field blank.
※ This field can be left blank if you are Special Permanent Resident.

[Financial Aid]
"MEXT Scholarship" refers to the Ministry of Education, Culture, Sports, Science andTechnology’s "Monbukagakusho Scholarships“. Select "MEXT Scholarship" if thisapplies to you. If it does not apply to you, select "Privately financed."[(Scheduled) Date of Arrival]
This field can be left blank if you are not sure of your scheduled date of arrival.

[Past Experience with Japanese Government (Monbukagakusho) Scholarships]
This item refers to the Ministry of Education, Culture, Sports, Science andTechnology’s "Monbukagakusho Scholarships”.

In case the screen does not move to the next page even you click “Confirm >”,logout at once and login again.
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STEP 3-2

Register International Student Information(*Only for applicants who do not have Japanese nationality )Procedure 4 Confirmation of International Student Information Registration
Confirm the information you have entered, and click on "Register" if there are no errors.
If you find parts to be corrected, please return to the previous screen by clicking “Back”.

NOTE:

Once you click on “Register”, your information cannot bechanged any more. Please confirm the information you
have entered carefully before registration.
*Please do not register again.

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STEP 3-2

Register International Student Information(*Only for applicants who do not have Japanese nationality )Procedure 5 Completion of International Student Information Registration
Confirm that the following screen is displayed, and click on "Completed".

The top page will be displayed.

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STEP 4

Pay Application Fee

Procedure 1 Application Fee Payment
This step is unnecessary for those who do not need to pay the Application Fee.
Please move to “STEP5 Print Application Sheet and Mailing Label”.

＊ ”Pay Application Fee” button will be appeared only application period.

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STEP 4

Pay Application Fee

Procedure 2

Payment Status Confirmation

Click on "Unpaid" next to the Examination Method you are applying for.
(After the payment is completed, "Status of Payment" will be displayed as "Complete.")Unpaid35

STEP 4

Pay Application Fee

Procedure 3 Confirmation of Entrance Examination
A separate window will open, and "Confirmation of Entrance Examination" screen is displayed.
Confirm the displayed information, and click on "Next ".

In case the screen does not move to the next page even you click “Confirm >”,logout at once and login again.

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STEP 4

Pay Application Fee

Procedure 4

Start Application Fee Payment

Click on "Make Payment".

37

STEP 4

Pay Application Fee

Procedure 5

Payment Method Selection

Select a payment method by clicking on one of the following four options.

[Convenience Store Payment]
The payment systems in convenience stores are available only inJapanese.

-Credit card payment-Convenience store payment-PayPal payment-Alipay payment

Go to Procedures (6)-1
Go to Procedures (6)-2
Go to Procedures (6)-3
Go to Procedures (6)-4

If you are making a payment from overseas and cannot use any of the four options
above, you can make an overseas remittance at a financial institution. Read the“Application Guidelines (For all Graduate Schools) ” for more information about oversea
remittance option.

38

STEP 4

Pay Application Fee

Procedures 6-1 Credit card payment

Credit Card

Select "Credit card payment" as the payment method in Procedures (5).
Enter your credit card information, and click on "Next >".

[Note]
If you click on "Cancel", you will need to wait for about 30 minutes before you can try
again. After 30 minutes, start again from Procedures 2.

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STEP 4

Pay Application Fee

Procedures 6-1

Payment Information Confirmation

Credit Card

Confirm the payment information, and click on the "Confirm >".

Application Fee¥35､500[Payment Amount]
The total amount, including the transaction fee, is displayed.

[Note]
If you click on "Cancel", you will need to wait for about 30 minutes before you
can try again. After 30 minutes, start again from Procedures 2.

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STEP 4

Pay Application Fee

Procedures 6-1

Payment Completion

Credit Card

Confirm the information displayed on the screen below, and click on "Next >".

Once payment has been confirmed, click on "Close" to close the screen completely.

41

STEP 4

Pay Application Fee

Procedures 6-1

Payment Status Confirmation

Credit Card

Click on “Reload" on the "Payment Status of Application Fee" screen.
Once "Status of Payment" and "Method of Payment" are displayed as "Complete" and "Credit Card Payment"
respectively, the payment procedures are completed.

Credit Card
Payment

42

STEP 4

Pay Application Fee

Procedures 6-2

Convenience store payment

Convenience store

Select “Convenience store payment (コンビニでのお支払い)“ as the payment method in Procedure 5.
Note: This payment method cannot be used by applicants living overseas. "Convenience Store Payment“
can only be made at convenience stores located in Japan.
In addition, the payment systems in convenience stores are available only in Japanese.
It may be different from the actual screen or message.
Enter your name, email address and phone number and select the convenient store you will use,then click “Pay>”.

Enter your name in Chinese characters.
(For International Students, enter your name in fullwidth alphabets)[Note]
If you click on "Cancel", you will need to wait for about 30
minutes before you can try again. After 30 minutes, start again
from Procedure 2.

43

STEP 4

Pay Application Fee

Procedures 6-2[Convenience Store Payment]
The payment systems in convenience stores areavailable only in Japanese.

Convenience store

Convenience store payment

Confirm the payment details, and then click “支払”.

Application Fee¥35､500【Payment Amount】
Payment amount including the handlingcharge is displayed.

[Note]
If you click on "Cancel", you will need to wait for about
30 minutes before you can try again. After 30 minutes,
start again from Procedure 2.

44

STEP 4

Pay Application Fee

Procedures 6-2[Convenience Store Payment]
The payment systems in convenience stores areavailable only in Japanese.

Convenience store payment

Convenience store

The number necessary for paying the Admission Fee at a convenient store will be displayed.
(The name of the number is different depending on convenient stores).
Please make a note of the displayed number. This number will be also sent to the registered email address.
Cases below are examples of some convenient stores.

Example 1) Pay at LAWSONXXXXXXXX
03495500079
890168XXXXX円

Example 2) Pay at FamilyMart

XXXXXXXX
03495506453
890168XXXXX円45

STEP 4

Pay Application Fee

Procedures 6-2[Convenience Store Payment]
The payment systems in convenience stores areavailable only in Japanese.

Convenience
store
コンビニ

Convenience store payment

Example 3) Pay at Daily YAMAZAKI

デイリーヤマザキ

XXXXXXXX
94645524625
94645524625
XXXXX円46

STEP 4

Pay Application Fee

Procedures 6-2[Convenience Store Payment]
The payment systems in convenience stores areavailable only in Japanese.

Convenience store payment

Convenience store

Example 4) Pay at SEVEN ELEVEN
Click the URL shown on the screen, move to the site of SEVEN ELEVEN, andthen confirm the payment slip number (振込票番号).
The notice is also sent to the registered email address.

7180779106707

XXXXX円Please print out the payment slip or make a noteof a payment slip number, and tell the number at
the cashier.

47

STEP 4

Pay Application Fee

Procedures 6-2[Convenience Store Payment]
The payment systems in convenience stores areavailable only in Japanese.

Convenience store payment

Convenience store

Confirm the number necessary for payment, and click ”次へ”.

48

STEP 4

Pay Application Fee

Procedures 6-2[Convenience Store Payment]
The payment systems in convenience stores areavailable only in Japanese.

Convenience store payment

Convenience store

Click on “再読込み(Reload)” on the “検定料納入状況確認(Payment Status of Application Fee)" screen.
And then confirm that “WEBコンビニ決済(Web Payment at convenience stores” in the section of "Method of
Payment"

Procedures (6)-2

Convenience store payment

Convenience store

Please go to a convenience store, and transfer the fee by using a dedicated machine or at the cashier.
Then, the payment will be completed.
For the details about the procedures at convenient stores are mentioned in “1：How to Apply / Application
Process” in “Application Guidelines (For all Graduate Schools) ”.

49

STEP 4

Pay Application Fee

Procedures 6-3

PayPal payment

PayPalApplicants who have a PayPal account with a credit card registered to their account can complete thepayment by simply entering their ID and password.
For more information about PayPal: https://www.paypal.com/us/webapps/mpp/home

Select "PayPal" as the payment method in Procedures (5).

50

STEP 4

Pay Application Fee

Procedures 6-3

Logging into PayPal

PayPalIf you have a PayPal account, please log in.
If you do not have a PayPal account, it is necessary to start the procedures by registering an account.

Confirm the displayed information, and click “Agree and Pay”.

西園寺

99
99

¥35,500

51

STEP 4

Pay Application Fee

Procedures 6-3

Payment Completion

PayPalReturn to the "Ritsu-Mate" screen, and click on "Next >".

Click on "Close" to close the screen completely.

52

STEP 4

Pay Application Fee

Procedures 6-3

Payment Status Confirmation

PayPalClick on "Reload" on the "Payment Status of Application Fee" screen.
Once "Status of Payment" and "Method of Payment" are displayed as "Complete" and "PayPal," respectively,
the payment procedures are completed.

Registration Number
20211111111

PayPal53

STEP 4

Pay Application Fee

Procedures 6-4

Alipay payment

AlipayAlipay is a Chinese online payment service. Alipay can be used to process your payment if you are aregistered user. (It is necessary to have a bank account in China which allows Internet banking.)
For more information about Alipay (only available in Chinese): https://www.alipay.com/

Select "Alipay payment" as the payment method in Procedures 5. The "Alipay"
screen will be displayed.

54

STEP 4

Pay Application Fee

Procedures 6-4

Confirm the displayed information,and proceeding with the payment

Alipay① Payment through smartphone
Open the "Alipay" app, and capture the QR code.
Proceed with the payment by providing authentication information such as entering the
password, as necessary.

② Payment through means other than smartphone
Switch to the appropriate screen by clicking on the button on the right. Log into Alipay.
Proceed with the payment by providing authentication information such as entering the password, as
necessary.

55

STEP 4

Pay Application Fee

Procedures 6-4

Payment Completion

AlipayThe following screen will be displayed once the payment is completed. Close the screen.

Procedures 6-4 ＜Payment Status Confirmation＞

AlipayClick on "Reload" on the "Payment Status of Application Fee" screen.
Once "Status of Payment" and "Method of Payment" are displayed
as "Complete" and "Alipay" respectively, the payment procedures are completed.

Registration
Number20211111111

Alipay56

For STEP 5 when applying to the RJ
method(Japanese Only), refer to the Application
guidelines (RJ method), not this manual.

STEP 5

Procedure 1

Print Application Sheet / Mailing Label

Check the Printing Environment

In order to print your Application Sheet and Mailing Label, you need a printer.
If you do not have a printer at home, please look for a place such as your school or a convenience store in
Japan where you can print your documents.
*If you send the documents from overseas, do not print the mailing label.

Procedure 2 ＜Select Download Application Sheet & Mailing Label ＞
Click on ”Download Application Sheet & Mailing Label".
Note: The button is not displayed unless "STEP 3: Application Registration" has been completed.
”Download Application Sheet & Mailing Label" button will be appeared only application period.

57

For STEP 5 when applying to the RJ
method(Japanese Only), refer to the Application
guidelines (RJ method), not this manual.

STEP 5

Print Application Sheet and Mailing Label

Procedure 3

Application Information Selection

Confirm the displayed information, and click on "Sel."

500

In case your application information is not displayed logout and login again.

58

For STEP 5 when applying to the RJ
method(Japanese Only), refer to the Application
guidelines (RJ method), not this manual.

STEP 5

Print Application Sheet / Mailing Label

Procedure 4 Selection of Application Sheet for Printing
Select "Application Sheet (English)" by clicking on "Pri" next to it.
(If you are applying to an Japanese program, select "Application Sheet (Japanese)")59

For STEP 5 when applying to the RJ
method(Japanese Only), refer to the Application
guidelines (RJ method), not this manual.

STEP 5

Print Application Sheet / Mailing Label

Procedure 5

Application Sheet Download

Click on "download" from the following screen.
The downloaded data can be saved as a PDF document.

60

For STEP 5 when applying to the RJ
method(Japanese Only), refer to the Application
guidelines (RJ method), not this manual.

STEP 5

Print Application Sheet / Mailing Label

Procedure 6

Printing Application Sheet[Photo Attachment]
Attach your facial photograph on the printed Application Sheet.
<facial photograph>- Attach color facial photograph(without a hat or cap, no background, and3 cm long × 2.4 cm wide).
- If you wear glasses during examination, have your photograph taken
wearing glasses.
- The photograph size is incorrect or the resolution is low, you may asked
to resubmit it.
- A facial photograph of an applicant is also required for admission
procedures.
We recommend you to save the data of your photo that you used on yourapplication sheet.

[Parent’s/Guardian’s Phone number]
Only Home Telephone Number is displayed.
(When Mobile Telephone Number is not displayed, you can leave it as blank)[Exam. Date]
For admission methods which do not implement written
examinations or examination date is not fixed yet at the timing of
application start, the result notification date is shown in the column"Exam. Date“.
[Date of Payment]
If you make a payment at convenience store, the date of payment
is only shown here on the next day. Print out the Application Sheeton the next day of payment, or fill it in by hand. The University will
confirm the date of payment.

[Notes (Ex. Another Address)]
If you would like the University to send documents such as result
notification and enrollment documents to a mailing address otherthan your registered address, please fill in another designatedaddress in the “Notes” column.
If you need to modify your application, take the following procedures. Please do not register again.
(1) Items which are shown on your Application Sheet
１）Year of Enrollment, Semester of Enrollment and Graduate School which you apply for... Cannot be corrected. In case you have registered wrong details, contact the administrative office of graduate school
which you applied for.
２) Other than 1)... Correct the printed Application Sheet by handwriting (in red).
(2) Items which are not shown on your Application Sheet (Education Information, International Student Information, etc.)... Clarify the details to be corrected and contact the administrative office of graduate school which you applied for.

61For STEP 5 when applying to the RJ
method(Japanese Only), refer to the Application
guidelines (RJ method), not this manual.

STEP 5

Print Application Sheet / Mailing Label

Procedure 7

Selection of Mailing Label for Printing

Go back to Procedures (4), and click on "Pri" next to "Mailing Label (Japanese).“Procedure 8 ＜Mailing Label Download＞
Click on “download” from the following screen. The downloaded data can be saved as a PDF document.

62

For STEP 5 when applying to the RJ
method(Japanese Only), refer to the Application
guidelines (RJ method), not this manual.

STEP 5

Print Application Sheet / Mailing Label

Procedure 9

Printing the Mailing LabelIf you send the documents from overseas, do not print the mailing label,
use a courier service which allows you to trace your mail.

Procedure 10 ＜Posting Application Documents＞
Enclose the printed Application Sheet along with the other application documents in the envelope, and mail theenvelope by the deadline. Paste the Mailing Label to the envelope.
In case you send the documents from overseas, do not use this Mailing Label.
Use a courier service (DHL, FedEx, OCS, etc.) or EMS.

63

STEP 6

Print Examination Sheet / Check notifications

Procedure 1

Confirmation before Printing Examination Sheet- Print "Examination Sheet" from "Ritsu-Mate," and bring it with you on the day of the examination.
Regarding the schedule when the Examination Sheet can be downloaded, please check Application Guidelines ofeach graduate school.
The exact date when you can download it will be notified to your registered email address (except some graduate
schools).
- In order to print your Examination Sheet, you need a printer.
If you do not have a printer at home, please look for a place such as your school or a convenience store in Japan
where you can print your documents.

Procedure 2 Selection of Examination Sheet Download
The dates Examination Sheet download become available may be different for the screening method which
selection is made through document screening and for some graduate schools.
Contact the Office of Graduate Studies if the button is not displayed one week before the day of the examination.

64

STEP 6

Print Examination Sheet / Check notifications

Procedure 3

Examination Information Selection

Confirm the application information, and click on "Sel."

Procedure 4 Selection of Examination Sheet for Printing
Select "Examination Sheet (Japanese)" by clicking on "Pri" next to it.
(If you are applying to an English program, select "Examination Sheet (English).")65

STEP 6

Print Examination Sheet / Check notifications

Procedure 5

Examination Sheet Download

Click on “download” from the following screen. The downloaded data can be saved as a PDF document.

Procedure 6 Print Examination Sheet
Note: There is no need to print the Examination Sheet for the admission methods of documents screening only.
Please check your application number.

66

STEP 6

Print Examination Sheet / Check notifications

Procedure 7

Confirmation of Notification (Examination Details)

You can confirm whether MESSAGE will be sent or not on the top page.

[MESSAGE]
Along with the Examination Sheet Download, details about theexamination (venue, etc.) will be sent to you.
※A notification may be sent to you in other ways.

Procedure 8 ＜Take Examination＞- Bring the printed Examination Sheet with you on the day of the examination.
- Take the examination after confirming the details about the examination(venue, etc.) displayed under "MESSAGE."

67

STEP 7

Confirm Examination Result

Procedure1

Examination Result"Examination Result" button will be displayed on the top screen at 10:00 (Japan time) on the
result notification date.

Name:RITSUMEI Taro

RITSUMEI Taro's Page

68

STEP 7

Confirm Examination Result

Procedure 2

Result Confirmation

The result of the Entrance Examination can be confirmed in "Examination Result." Click on "Back"once you have checked your result.

69

<For Reference> Check Application Information
You can confirm the information you have registered if you need. However, the details you have registeredcannot be changed/modified. If you need to modify your application, take the following procedures.
<In case you find the parts to be corrected BEFORE submitting the application documents>(1) Items which are shown on your Application Sheet
1) Year of Enrollment, Semester of Enrollment and Graduate School which you apply for... Cannot be corrected. In case you have registered wrong details, contact the administrative office of
graduate school which you applied for.
2) Other than 1)... Correct the printed Application Sheet by handwriting (in red).
(2) Items which are not shown on your Application Sheet(Education Information, International Student Information, etc.)... Clarify the details to be corrected and contact the administrative office of graduate school
which you applied for.
<In case you find the parts to be corrected AFTER submitting the application documents>
Clarify the details to be corrected and contact the administrative office of graduate school which you applied for.
Name:RITSUMEI Taro

RITSUMEI Taro's
Page

70

<For Reference> Check Application Information
Basic information such as Applicant’s Information, Information of Parent/Guardian or a person who will accept theidentity and Academic History(Eligibility Details) can be confirmed from “List of Registered Information”.

[Upload Application Documents]
Use only RJ method.

71

<For Reference> Check Application Information
Basic information such as Applicant’s Information, Information of Parent/Guardian or a person who will accept theidentity and Academic History(Eligibility Details) can be confirmed from “List of Registered Information”.

72

<For Reference> Check Application Information

You can confirm the details of what you had registered.

Omission73

<For Reference> Check Application Information
Regarding the information about International Students, you can check it from “International Student Information”.
*Those who don’t have Japanese Nationality must register “STEP3-2 Register International Student Information”.
(Those who are Special Permanent Resident, Long-term Resident and Permanent Resident also need to register).

74

<For Reference> Check Application Information

You can confirm the details of what you had registered.

75

<For Reference> Check Application Information
Your Payment Status can be checked from “Application Fee Payment Status"

76

<For Reference> Check Application Information
Your Payment Status can be checked as below.

77