By-Laws
For the Japan Formation Evaluation Society,
A Chapter of SPWLA
Amended on September 1996
Amended on September 2007
Amended on September 2020
Amended on September 2023
PREAMBLE
The name of this organization is the Japan Formation Evaluation Society (JFES), a chapter of the Society of Petrophysicists
and Well Log Analysts (SPWLA).
The purpose of the JFES, a Chapter of SPWLA is, in general, the same as stated in Article IV of the SPWLA Amended
Articles of Incorporation as well as reservoir characterization for any subsurface energy resource, and specifically to advancethe science of formation evaluation. The JFES is responsible to, and subject to, the Amended Articles and By-Laws of theparent SPWLA. In keeping with this declaration, to guide and regulate the JFES, the following By-Laws stand approved andadopted:
ARTICLE I – OFFICE AND DUTIES
Officers of the JFES are: President, First Vice President, Vice President Technology, Vice President Public Relations, VicePresident Information Technology, Secretary, Treasurer, Directors and the immediate Past President (one term immediatelyafter retirement). The President and Vice Presidents shall be professional members of the parent SPWLA.
Section 1
The President shall:
a.
b.
c.
d.
e.

Provide the JFES with strategic leadership and guidance and perform duties which pertain to the direction of the JFES.
Preside meetings of the JFES.
Appoint all temporary committees and chairpersons.
Call special elections.
Entertain the idea to submit a bid proposal for the purpose of hosting an annual SPWLA Symposium. Formal bids should
be presented to the Board of Directors of the SPWLA during the fourth quarter of the calendar year.

Section 2
The First Vice President shall:
a.
b.
c.
d.

Preside at all meetings in the absence of the President.
Be responsible to manage the schedule of any activities hosted by the JFES
Maintain communication with the parent SPWLA and other child organizations through the assigned Director-at-Largefor the JFES, and by a formal report (on standard form) within thirty (30) days after each Chapter meeting.
Forward a list of officers elected for the next term to the SPWLA Business Office before the Annual Business Meeting,which is held at the annual SPWLA Symposium.

e.
f.

Recommend members and chairpersons of various committees.
Be the liaison with the parent SPWLA, the other chapters and the other technical societies.

Section 3
The Vice President Technology shall:
a.
b.
c.

Be responsible for the technical programs in the Symposium Committee.
Encourage participation in technical activities, such as making presentations at Chapter meetings, submitting abstracts
to the SPWLA Technological Committee for possible presentation of a paper at the annual SPWLA Symposium, andsubmitting papers to the Petrophysics journal.
Annually organize Distinguished Lecture by communicating SPWLA Distinguished speaker selected by JFES board
members and facilitate the event.

Section 4
The Vice President Public Relations shall:
a.
b.
c.
d.
e.
f.

Be responsible for handling public relations activities including communication with universities and researchorganizations in mutual communication with VP Information Technology.
Be responsible to manage the membership of the JFES.
Define and maintain the member benefits of the JFES.
Encourage membership in both the JFES and the parent SPWLA.
Maintain an up-to-date membership list of the JFES, including name and email address.
Arrange the quarterly board meeting place of the JFES.

Section 5
The Vice President Information Technology shall:a. Maintain and update the JFES website.
b. Support symposium on IT related matters.
c. Conduct other IT-related matters to support JFES’ activities.
Section 6
The Secretary shall:a. Preside side at Chapter meetings in the absence of both the President and Vice Presidents.
b. Give written notice of meetings to eligible members.
c. Prepare and keep the minutes of regular and special meetings of the JFES.
d. Communicate with JFES members via e-mail and by issuing JFES Newsletter.
e. Transmit a brief summary of regular meetings to the SPWLA Business Office for publication in SPWLA Today.
Section 7
The Treasurer shall:
a.
b.
c.
d.
e.

Collect all dues and other obligations to the JFES.
Make disbursements and transact other financial business authorized by the JFES.
Make the annual financial report on March and at other times upon request of the President.
Prepare the annual budget on March.
Keep ongoing orderly financial records for the JFES.

Section 8
The Directors shall:a. Participate in the activities of the Executive Committee as directed by the President.
b. Share the tasks to manage the JFES activities as discussed in the board meetings.
c. Be members of the Symposium Committee of the JFES.
Section 9All officers shall:a. Host the quarterly meeting once a few years.
b. Encourage participation in technical activities, such as making presentations at quarterly meetings, submitting abstracts
to the SPWLA Technical Committee for presentation of a paper at the annual SPWLA Symposium, and submitting papers
to the Petrophysics journal.
c. Familiarize themselves with JFES By-Laws upon taking office.
d. Adhere to JFES By-Laws in conducting Chapter business.

ARTICLE II – TERM OF OFFICE
The term of office for all officers shall be two years. The term shall begin the first day following the Annual Business Meetingof the JFES and end at the close of the next Annual Business Meeting. The maximum term for each officer except for Director
shall be 3 terms, a total of 6 years.

ARTICLE III – MEETINGS
Section 1
Chapter meetings shall be held at least quarterly at a time and place designated by the First Vice President.
Section 2
Chapter Executive Committee meetings (“Board Meeting”) shall be held at least quarterly. A meeting will be valid of at least
five members are present. Decisions are made by absolute majority vote of those present. The discussion and the vote areotherwise done by email or a web-based platform.
Section 3
As extension of chapter meeting, technical symposium shall be held annually (“Annual Symposium”), to exchange and expand
our understanding of technical topics relating the JFES’ interest.
Section 4
The President may call special meetings at other times.

ARTICLE IV – MEMBERSHIPAny person with an interest in the study of well logging and formation evaluation shall be eligible to become a member ofthe JFES. The JFES members are defined as the members of the parent SPWLA who endorse the JFES as the affiliated chapter
regardless of the membership type of SPWLA.

ARTICLE V – ELECTION OF OFFICERS
Section 1
Election of the officers is held by written mail, email or a web-based platform after the Spring Chapter meeting for every twoyears.
Section 2
A written notice containing the slate of nominees as provided by a Nominating Committee shall be mailed to all the Chapter
members not later than ten (10) days prior to the date of election. Additional nominations of any qualified candidate can bemade provided that the nominator has prior consent of the candidate.
Section 3
Elections shall be by secret ballot. Each member shall be allowed one vote for each office. The candidate receiving a majorityof votes shall be elected to each office. For the case of tie vote election, secret runoff election by the current JFES Officers
will be carried out as exhaustive ballot. In the case of no multiple candidates for each office, the nominees listed in the slate
will be approved as the new officers in the Annual Business Meeting of the JFES.
Section 4
If the office of President is vacated for any reason, the First Vice President shall succeed to the office of President; theExecutive Committee (see Article VII, Section 1) shall then appoint a First Vice President from the qualified membership toserve the balance of the term. If any other office is vacated, the Executive Committee shall appoint a qualified member to that
office for the balance of the term. The Executive Committee has authority to add new Director for maintaining the JFES’sactivities.

ARTICLE VI – FINANCE
Section 1
The annual budget prepared by the Treasurer shall be discussed and approved by the Executive Committee on March. Each
expense in the annual budget shall be reported to the Treasurer. For expenses out of the budget, the President shall have theauthority to approve them up to 100,000JPY. Beyond this amount, the expense must be approved by the Executive Committee.
Section 2
Dues and/or membership fees may be levied by recommendation of the Executive Committee and as approved by a majority
vote of the qualified membership of the JFES. Dues shall become delinquent two months after being approved, and membersin arrears shall be classified as “not in good standing”.
Section 3
Should the JFES be dissolved for any reason, any remaining funds and assets will be donated to the SPWLA Educational
Fund, Inc., to be used for educational purposes.

ARTICLE VII – COMMITTEES
Section 1
The Executive Committee shall consist of all current officers, as specified in Article I. This committee shall conduct whateverbusiness of the JFES the President deems necessary.
Section 2
Temporary committees may be appointed by the President to act on Chapter business. The tenure of any temporary committeemay be specified by the President, but in all cases temporal committees will automatically be dissolved at the end of the termof office of the JFES Officers.
Section 3The Symposium Committee shall be organized for an Annual Symposium of the JFES. The President and the First Vice
President of the JFES shall be the Chairman and the Vice Chairman of the Symposium Committee respectively. The Vice
President Technology is responsible for the technical programs and leads the Symposium Committee. Officers of the JFES
shall be appointed responsibility of Finance, IT, Sponsorship, Proceedings, Slide Center, International coordination,Facilities/Posters, Award/Gift, Award/Count, Entertainment, Review, and Registration by the Chairman.
Section 4
The Meeting Activity Committee shall be responsible for any social activities accompanying with the Annual Symposium ofthe JFES.
Section 5
Permanent committees may be established by a majority vote of the members present at any Chapter Executive Committee
meeting as defined in Article III above. Members of permanent committees shall be appointed annually by the President.
Section 6
The Nominating Committee shall be appointed by the President at least one month (30 days) prior to the JFES deadline for
issuing an election ballot (see Article V above). The committee shall consist of at least three (3) members in good standing ofthe JFES. The purpose of this committee is to nominate two (2) or more qualified members for each office of the JFES. The
tenure of this committee shall terminate with the presentation of the ballot.

ARTICLE VIII – SECURITY OF INFORMATION
Section 1
None of the technical information arising from the meetings and discussions can be considered confidential. It is theresponsibility of each person to contribute or withhold information according to the authorization delegated to him by hiscompany or institution.
Section 2
Any personal information corrected under the activities of the JFES shall be protected and preserved as the confidential
information and shall not be disclosed to any third parties.

ARTICLE IX – AMENDMENTS
Amendments to these By-Laws must be approved by the Board of Directors of the SPWLA. Amendments to these By-Laws
may be proposed by a committee appointed by the President of the JFES or by the Executive Committee, or by hand-written
or electrical petition by ten members of the JFES. All such amendments shall be presented to the Chapter members by printedletter, email or a web-based platform. A half majority of the votes cast shall be required for submission of the amendment tothe SPWLA Board of Directors. Any proposed amendment obtaining a half majority vote will be sent by Chapter President
to the assigned Director-at-Large for SPWLA Board of Directors approval, with a letter of petition explaining the need forthe amendment.