ACTIVITY REPORTHOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIA

Data Period:
January - March 2020

IPB UNIVERSITYINDONESIA2020

2I.

PREFACE
Hokkaido University Liaison Office in Indonesia (LO Hokudai) was established in June2017 and located in IPB University, Gedung Pascasarjana Dramaga Campus R-200, Bogor
16680, West Java, Indonesia to provide information and services regarding Hokkaido
University to Indonesian students and academic staff. The office is open every weekday(09.00 - 16.00) and closed on the weekends and Indonesian public holidays.

II.

ACTIVITY IN HOKKAIDO UNIVERSITY LIAISON OFFICE IN INDONESIA
LO Hokudai provides information and services regarding Hokkaido University. Theinternational academic information such as research opportunities, summer school program,student exchange program, scholarship program, and other related academic program from
Hokkaido University in regards to the partnership with IPB University were informed
through the LO Hokudai. Herewith are the activities of Hokkaido University Liaison Officein Indonesia. Recapitulation of LO Hokudai daily activities during Januari-Maret 2020 are
shown in Table 1.
Table 1. Activity of LO Hokudai Period of January – March 2020
設置国(Country)インドネシア (Indonesia) 連携先

責任部局(ResponsibleDepartment)
活動期間

ボゴール農業大学

Corporate(IPB University)

農学研究院

責任教員

波多野

Agricultural ResearchInstitute(Responsible (Hatano Ryūsuke)
Teacher)隆介

January – March 2020

(Activity Period)
日付(Date)

活動内容(Activities)

January 2020

1. Generated volunteer schedule, attendance & accounting report
2. Posted information about Frequently Asked Question (FAQ) about
Graduate School in Instagram
3. Shared information about development of partnership between (HUIPB University-Indonesia) and UC Davis-USA
4. Shared experience with Yeni Khairina about pursuing Doctoral
Student in Hokkaido University (online)3

5. Shared information about Hokkaido Summer Institute (HSI)
6. Interviewed PARE participants with IPB officials
7. Updated announcement about participants of PARE Spring School
8. Generated volunteer schedule, attendance & accounting reportFebruary 2020

1. Gathered event of all LO volunteers
2. Received of certificate about collaboration with BSC
3. Provided consultation to prospective students about HSI Program
4. Workshop and meeting with alumni of Hokkaido University at
University of Lumbung Mangkurat (ULM), Banjarbaru, SouthBorneo.

March 2020

1. Generated volunteer schedule, attendance & accounting report
2. Wrote January-March 2020 activity report
3. Updatedannouncement board at HU Office
4. Provided consultation to prospective students about HU
5. Welcomed the visit of Inoue sensei and Frit sensei
6. Annouced about the change of office hours office hours and COVID19 Prevention campaign in Instagram
7. Sharing information about World Premier International ResearchCenter Initiative (WPI-ICReDD) in social media
8. Sharing information about canceled of PARE Summer School andHIS 2020 external candidate acceptance for 2020 in instagram

As could be seen from table 1, the overall activities of LO Hokudai were to disseminate tovisitors about the academic, scholarship and short-term exchange information of Hokkaido
University through welcoming direct visits and through LO Hokudai Social Media andannouncement board. On the other hand, in January volunteer sharing about “how to enroll in
Hokkaido University (HU) Gradiate School with Frequently Asked Question (FAQ) on
Instagram. Hereby some steps to be enrolled in HU such as find a supervisor, prepare the funding,apply the graduate school. Take the entrance of examination, and commenence enrolment
procedures.
On February, the activity have been gathered with all LO volunteers to discuss about
workshop and meeting with alumni of Hokkaido University at University of Lambung
Mangkurat (ULM), Banjarbaru, South Borneo. Also, on March the activity of volunteer justshared of information and posting about program in Hokkaido University.
III. OPERATING HOURS

4The daily operation of LO Hokudai is supported by volunteers consisting of a Professor
as well as students (graduate and undergraduate). The composition of volunteer in LO
Hokudai with each duty in supporting the office is described in Table 2.

Table 2. The Composition of Volunteer at LO Hokudai
No.
1Name
C. Hanny Wijaya

23

Cindy Caroline
F. Irena Napitupulu
Riska Fatmawati
Qurrata Ayuni
Sigit Suharta
Sharfina L
Refa Yulianingsih
Nindya Maharani
Yogie Rivaldy
Alexander KS Putera
Choirul Mahdianto456
78Status
Professor

Position
Head of LO Hokudai

UG
G

Volunteer
Volunteer

Duty
Manage the operationsof LO Hokudai
Treasury
Public Relation

UGG
UG
G

Volunteer

Secretarial

Volunteer
Volunteer

Administration
Information TechnologyUG
GG

Volunteer

Inventory

Volunteer

Merchandise

UG = Undergraduate student, G = Graduate Student
To alleviate the burden of the volunteers, each volunteer has a different shift schedule as
informed in appendix 1 (Volunteer Schedule January-March 2020). Other volunteers would fill aschedule if a volunteer was not able to attend his/her allotted time.
IV. VISITORS OF LO HOKUDAI
As could be seen from Figure 1, the LO Hokudai had a huge increase in the number ofvisitors, because visitors interested on Hokkaido Summer Institute Program (HSI Program).
Figure 2 showed that the main purpose of the visitors was to attend the PARE sharing session(10%) as well as to have academic consultation (3%), general visiting (71%), Hokkaido Summer
Institute Program (13%) and to inquire about scholarship opportunity at Hokudai (3%). Suchinformation sharing session greatly increased the awareness of the IPB students about Hokudai
and its liaison office.

51816141210864
20January

February

March

Figure 1. Number of Visitor of LO Hokudai during January-March 2020

Visitor Purpose of LO Hokkaido
UniversityGeneral Information

3%

13%

PARE Summer School3%
Scholarship

10%
71%

Consultation
Hokkaido SummerInstituteFigure 2. Visitor Purpose of LO Hokudai during January-March 2020
IV.

WORKSHOP AND MEETING INDONESIAN ALUMNI OF HOKKAIDO

UNIVERSITYOn February 21-23, Indonesia Alumni of Hokkaido University Workshop and Meeting
took place at the University of Lambung Mangkurat (ULM), Banjar Baru, South Borneo. The
purpose from this event, were to increase the friendship between all members of Indonesia
Alumni of Hokkaido University, to share of knowledge and discussion, and to introduce
tourism and culture in the South Borneo. On top of that, this ebent disseminated all programin Hokkaido University and motivated of ULM students and the general public to be able tocontinue their studies in Japan.

6Figure 3. Indonesia Alumni of Hokkaido University Workshop and Meeting

This event was attended by alumni from all over Indonesia as well as Prof. C. Hanny
Wijaya (Hokkaido University Ambassador for Indonesia), Mr.Tani Masaki (ConsulateGeneral of Japan in Surabaya), Prof. Sutarto Hadi (ULM Rector), H. Sahbirin Noor
(GovernorofSouthKalimantan),

Dr.

Ir.

H.

AkhmadRizali(ChairmanofPERSADA/Japanese Alumni Association of South Kalimantan), Prof. Nuka Osamu (Directorof the Hokkaido Summer Institute), and invitees at Lambung Mangkurat University,Banjarbaru, South Kalimantan. Beside gathering all the alumni, event chaired by Dr. Ir. HAkhmad Rizali and supported by Hokkaido University was also aimed to discuss thecontribution that could be made by the alumni to Indonesia and the global community as thisassociation consisted of experts in various fields that were needed by the society.

7V. DOCUMENTATIONS

Figure 4. Indonesia Alumni of Hokkaido University Workshop and Meeting

Figure 5. Sharing experience about doctoral student in HU.

Figure 6. Information about COVID-19 on instagram.

8

VI. APPENDIXMORNING
AFTERNOONMONDAY
Mr.Yogie
Prof.Hanny

MORNING
AFTERNOONMONDAY
Mr.Yogie
Prof.Hanny

MORNING
AFTERNOONMONDAY
Mr.Yogie
Prof.Hanny

Jan-20TUESDAY WEDNESDAY
Ms.Fifin
Mr.Sigit
Ms.Riska Ms.Irena
Feb-20TUESDAY WEDNESDAY
Ms.Fifin
Mr.Sigit
Ms.Riska Ms.Irena
Mar-20TUESDAY WEDNESDAY
Ms.Fifin
Mr.Sigit
Ms.Riska Ms.Irena

THURSDAY
Ms.Nindya
Mr.Mahdi

FRIDAY
Mr.Alex
Ms.Qurrata

THURSDAY
Ms.Nindya
Mr.Mahdi

FRIDAY
Mr.Alex
Ms.QurrataTHURSDAY
Ms.Nindya
Mr.Mahdi

FRIDAY
Mr.Alex
Ms.Qurrata

Appendix 1. Volunteer Schedule January – March 2020