ACTIVITY REPORTHOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIA

Data Period:
April - September 2022

IPB UNIVERSITYINDONESIA2022

I.

PREFACE
Hokkaido University Liaison Office in Indonesia (LO Hokkudai) was established on June

2nd, 2017, and the office officially opened on January 23rd, 2018. Hokkaido University Liaison
Office in Indonesia is located at IPB University, Gedung Pascasarjana Dramaga Campus R-200,
Bogor 16680, West Java, Indonesia. The LO Hokkaido University's presence provides Indonesianstudents and faculty with information and services related to Hokkaido University. The office isopen on weekdays (09:00 - 16:00) and closed on weekends or Indonesian public holidays.

II.

ACTIVITY IN HOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIALO Hokudai assists prospective students and academic staff with inquiries regarding

Hokkaido University, including degree programs, research opportunities, summer school
programs, student exchange programs, scholarship programs, and other related educational
programs at Hokkaido University. The recapitulation of daily activities in the Hokkaido University
Liaison Office in Indonesia from April 2022 to September 2022 is shown in Table 1.

Table 1 Activity of LO Hokudai in Indonesia Period of April - September 2022
設置国(Country)

インドネシア(Indonesia)

連携先Corporate

ボゴール農業大学(IPB University)

責任部局(ResponsibleDepartment)

農学研究院
Agricultural ResearchInstitute

責任教員(ResponsibleTeacher)Dr. Maria Stefanie Dwiyanti

April - September 2022
活動期間
(Activity Period)
日付(Date)
April 2022

活動内容
(Activities)
1. Supported HISAS 17 through sharing posters of information onInstagram
2. Registered to the Scholarship Expo and Webinar on IPB Virtual
Fair (IVF) 2022
3. Invited students from PPI Hokkaido to be the speakers in IVF
2022 Webinar
4. Shared the updated pamphlets and guidebook of Hokkaido
University on Instagram
5. New volunteer recruitment from PARE Spring School 2022 andHUSTEP Fall 2021

6. Published the selected participants from Indonesia for HUSTEP
Spring 2022 on Instagram
7. Conducted Pre-Departure Orientation for HUSTEP Spring 2022
participants with HUSTEP alumni
8. Received guidebooks and brochures from the Public Relations
Division of HU
9. Sent gratitude letter to the Public Relations Division of HU
10. Coordination for PARE Summer School 2022 Participants fromIndonesia
11. Provided consultation for prospective students applying to theHokkaido University
12. Received an invitation to conduct the Global Career Design
program from International Education and Research Division HU
13. Distributed the book of HU Indonesian Alumni Association asordered by some alumniMay 2022

1. Delivered Eid Al Fitr greetings to colleagues through email andInstagram
2. Expressed our sympathy for the loss of Prof. Daniel Rudolf King
3. Prof. Hanny received the Certificate of Appointment as HU
Ambassador in 2022-2025
4. Supported HISAS 17 by sharing information posters on Instagram
5. Received souvenirs from HU Alumni (Mr. Luthfian)
6. Shared information of MEXT Scholarship Opening forRegistration
7. Expressed our sympathy for the loss of Mr. Abraham (Local
Partner of PARE Spring School 2022)
8. Provided consultation for prospective students applying to theHokkaido University
9. Shared about HU LO participation in the Scholarship Expo of IPB
Virtual Fair 2022
10. Internal meeting of HU LO in Indonesia with new volunteers
11. Orientation for new volunteers
12. Appreciation Party for Mr. Rukundo, Ms. Rista, and Ms. Mellyand Welcome Party for new volunteers
13. Published the recognition of HU as the 1st rank in Japan for thecontribution on SGDs according to Times Higher Education(THE) Impact Rankings 2022.

June 2022

1. Shared information through Instagram and Facebook regarding
online admission information session for Transdisciplinary life
science course/division of soft matter2. Shared and reposted the 2nd Online Application of HSI 2022
through Instagram
3. Join technical meetings through Online Zoom Meeting withCareer Development Academy (CDA) to prepare for theScholarship Expo of IPB Virtual Fair 2022
4. Posting information on Instagram and Facebook about theScholarship Expo of IPB Virtual Fair 2022 with the topics[Webinar: Road to Successful Scholarship Application toHokkaido University]
5. Shared about the 14th Nitobe College Mentor Forum 2022
6. Supported the MANABIYA program through sharing posters ofinformation on Instagram
7. Reposted information from PPI Hokkaido about a public lecturewith the Indonesian Ambassador to Japan and the Federated
States of Micronesia "Indonesia's Presidency in G20"
8. Posted press release of Webinar Scholarship in Hokkaido
University managed by Career Development Academy - IPB
University
9. Shared information of [Global Center for Biomedical Scienceand Engineering (GCB) Summer School]
10. Shared information of [SAKURA SCIENCE Exchange Program
Online University Visit]
11. Repost Instagram Story regarding ‘The Spring 2022 issue ofLitterae Populi is available.
July 2022

1. Supported Hokkaido Summer Institute 2022 (HSI2022) byposting and sharing about ‘The International Workshop on
Microscopic Properties of Quantum Materials’
2. Published information about [Online Information Session about
the MEXT Scholarship: IGP Special Quota]
3. Expressed our deepest condolences on the passing of former
Prime Minister Shinzo Abe
4. Shared and Posted about HSI SDGs Challenge Competition 2022

August 2022

1. Posted congratulations to HU alumni on their achievements forbeing promoted as Full Professor
2. Shared the photo of PARE Summer Program participants throughInstagram story
3. Posted and Celebrated Indonesia's 77th Independence Day onSocial Media
4. Participated in the 5th National Symposium and Reunion of theHokkaido University Indonesian Alumni Association, Sriwijaya
University, with the theme of Embracing the lovely memory ofHokudai, strengthening mutual networking.
5. Posted and Shared mobility program [Global Career Design 2022]
September
2022

1. Posted Alumni Appreciation to Prof. C. Hanny Wijaya (BrandAmbassador of HU in Indonesia) which achieved the SarwonoAward XX 2022.
2. Posted congratulations to HU alumni on their achievements forbeing promoted as Full Professor
3. Shared the Hokkaido University Homecoming day
4. Posted the Press Release Global Career Design
5. Posted and shared video greetings HU Homecoming Day
6. Shared the information on the open HUSTEP Application
7. Posted Press Release: HU Homecoming Day

As shown in Table 1, the activities of the Hokkaido University Indonesia Liaison
Office are mainly related to the promotion of Hokkaido University programs to visitors,
support for alumni associations and Hokkaido University's collaborative programs withIndonesian institutions, and administrative work. Information about Hokkaido
University's programs and student opportunities was posted on the information board andLO Hokkaido University's Instagram account. During the transition period due to thepandemic situation, all activities in the office still apply the health standards and safety
protocols recommended by the Ministry of Health of the Republic of Indonesia.
III.

OPERATING HOURS
The day-to-day operations of the Hokkaido Liaison Office in Indonesia are supported byvolunteers made up of professor, students (graduate and undergraduate), and alumni of IPBUniversity. The volunteer composition of the Liaison Office from April 2022 to September 2022
is described in Table 2. Due to the completion of the study period at IPB University, onevolunteer has resigned at May 2022, and new recruitment of volunteers was opened forthe alumni of the PARE and HUSTEP Programs. Then, at August 2022 one volunteer has
resigned due to offline class in new semester, and new recruitment of volunteers wasopened for the alumni of the PARE programs. The updated volunteer composition isshown in Table 3 – Table 7.

Table 2 The Composition of Volunteers at LO Hokudai April 2022
No

Name

StatusPosition

Duty

1C. Hanny Wijaya

Professor

Head of LO

Manage theHokudai

operations of LO
Hokudai

2

Riska Fatmawati

G

Volunteer

Treasury

3

Putu Cathay

UG

Volunteer

Secretariat

4

Belangie Tuahte

G

Volunteer

Administration andGundala

Volunteers Schedule

Table 3 The Composition of Volunteers at LO Hokudai May – June 2022
No

Name

StatusPosition

Duty

1

C. Hanny Wijaya

Professor

Head of LO

Manage the

Hokudai

operations of LO
Hokudai

2

Putu Cathay

UG

Volunteer

Treasury

3

Belangie Tuahte

GVolunteer

Secretariat

GVolunteer

Administration andGundala4Oktaviani

Volunteers Schedule
5

Naniko Bilova

UG

Volunteer

Graphic Designer

UG

Volunteer

Public Relation

Nauli
6

Alif Naufal Hakim

Table 4 The Composition of Volunteers at LO Hokudai July 2022
NoNameStatus

Position

Duty

1

C. Hanny Wijaya

Professor

Head of LO

Manage theHokudai

operations of LO
Hokudai

2

Putu Cathay

UG

Volunteer

Treasury

3

Belangie Tuahte

G

Volunteer

Secretariat

G

Volunteer

Administration andGundala
4

Oktaviani

Volunteers Schedule
5

Naniko Bilova

UG

Volunteer

Graphic Designer

Nauli
6

Alif Naufal Hakim

UG

Volunteer

Public Relation

7Shaly Wanda

G

Volunteer

InventoryG

Volunteer

Merchandiser

Hamzah8

Milatul Hijrah

Table 5 The Composition of Volunteers at LO Hokudai August 2022
NoNameStatus

Position

Duty

1

C. Hanny Wijaya

Professor

Head of LO

Manage theHokudai

operations of LO
Hokudai

2

Putu Cathay

UG

Volunteer

Treasury

3

Belangie Tuahte

G

Volunteer

Secretariat

G

Volunteer

Administration andGundala
4

Oktaviani

Volunteers Schedule
5

Naniko Bilova

UG

Volunteer

Graphic Designer

G

Volunteer

InventoryG

Volunteer

Merchandiser

Nauli
6

Shaly Wanda
Hamzah7

Milatul Hijrah

Table 6 The Composition of Volunteers at LO Hokudai September 2022
NoNameStatus

PositionDuty

1C. Hanny Wijaya

Professor

Head of LO

Manage theHokudai

operations of LO

Hokudai
2Belangie Tuahte

G

Volunteer

Treasury &Gundala
4

Secretariat

Oktaviani

G

Volunteer

Administration andVolunteers Schedule

5

Naniko Bilova

UG

Volunteer

Graphic Designer

G

Volunteer

Public Relation

G

VolunteerSocial Media

Nauli
6

Shaly Wanda
Hamzah7

Milatul Hijrah

Planning
8

Vina Giovani

G

Volunteer

Inventory

9

Isna Kumala

GVolunteer

Merchandiser*) UG = Undergraduate student, G = Graduate StudentEach volunteer is assigned a schedule mentioned in Appendix 1 (Volunteer’sSchedule). The schedule is applied for volunteers in the office during working days.
During the pandemic of Covid-19, only a maximum of two volunteers were allowed tobe in the office. The Enforcement of Restrictions on Community Activities has shiftedsome administrative tasks and coordination into online activities, mainly through Zoom
meetings from home. The operating hours of every volunteer are shown below.
807060April50

May40

JuneJuly30

August20

September
100Prof. Hanny CathayBelaOktaviani

Naniko

AlifShaly

Figure 1 Volunteer Operating Hours in April 2022 - September 2022

IV.

VISITORS OF LIAISON OFFICE
The number of visitors has grown since April 2022, with the opening of registration

to some programs at Hokkaido University. Most visitors were interested in applying fortheir Master's or Doctoral Degree with the available scholarship. LO Hokudai providedassistance and guidance for visitors regarding their application, especially on reaching
their prospective supervisor.
Aside from the offline visit, LO Hokudai also received some messages through emailand direct messages on our Instagram account. The Instagram account of LO Hokudai hasgrown to 868 followers by September 2022 compared to 762 followers in March 2022.
The questions from visitors on social media are similar to offline visitors regarding
scholarship programs at Hokkaido University. From July to September 2022, LO
Hokudai's Instagram account has reached some followers from various locations inIndonesia, such as Jakarta, Bogor, Depok and Bekasi, and Japan, especially from Sapporo.
With most followers being 25-34 years old.
76Person

54
3210AprMayJunJulAugSepMonth

Figure 2 Visitors of LO Hokudai during April 2022 - September 2022

10%9%
33%

Scholarship in HU
Hokkaido information
PARE/HSI
Program at HU

24%Visiting

24%

Figure 3 Visitor's Purpose of Visit during April 2022 - September 2022

Figure 4 @hokkaidouni_lo_id Instagram Account InsightV.

IPB VIRTUAL FAIR [WEBINAR SCHOLARSHIP IN HOKKAIDO
UNIVERSITY
IPB's Sub-Directorate of Career Development, or Career Development andAssessment (CDA), is a sub-unit under the Directorate of Student Affairs and Career
Development of IPB University. It has a mission to develop and deliver IPB graduates (inparticular) and university graduates (in general) to have a career according to their passionsand skills. One of the various activities to realize the mission is the IPB Virtual Fair (IVF).
IVF has a series of activities, such as the Webinar Series. The Webinar series contains

industrial insight and company presentations from companies participating in IPB Virtual
Fair 2022 via online media.
Hokkaido University Liaison office in Indonesia participated in IPB Virtual Fair
2022 to present a Webinar with the topic "Road to Successful Scholarship Application toHokkaido University". The event was held on June 16, 2022, at 13.30-14.30 WIB via theonline Zoom Clouds Meeting. This event was hosted by Safira from CDA-IPB and started
with opening remarks by Prof. C. Hanny Wijaya as the Hokkaido University Ambassadorfor Indonesia. The main speakers of this webinar are Sylvana Christin and Muhamad
Syaifudin as MEXT Scholarship awardees at Hokkaido University. The speakers sharedvaluable information and insight about how to apply to Hokkaido University through thiswebinar, including about their daily lives as Hokkaido University students.

Figure 5 Press Release IPB Virtual Fair [Webinar scholarship in Hokkaido University]

VI.

ONLINE INFORMATION SESSION ABOUT THE MEXT SCHOLARSHIP:IGP SPECIAL QUOTA
Hokkaido University's Graduate School of Life Science established a newinternational graduate program called the "Training Program for Global Innovators in Life
Sciences (IGP)" in 2018, followed by the "Training Program for Global Leaders in Life
Sciences (IGP)" in 2013. To form the world's most prestigious education and research
centre for the life sciences, the IGP is based on networks and collaborations among toplevel universities, mainly with those in Asia, and recruits excellent international students
interested in the life sciences. Both Japanese and international student study under the same
curriculum to become leaders with a global perspective. English is the primary language
used throughout the program from enrollment to graduation. Students eligible for thisprogram are limited to those who hope to undertake the Transdisciplinary Life Science
Course, Biosystems Science Course, or Division of Soft Matter with the Graduate Schoolof Life Science, Hokkaido University in Sapporo, Japan.

Figure 6 The MEXT Scholarship: International Graduate Program (IGP) Special Quota
VII.

THE5THNATIONALSYMPOSIUMANDREUNIONOFTHE

HOKKAIDO UNIVERSITY INDONESIAN ALUMNI ASSOCIATION
In connection with the 5th Hokkaido University, Indonesia Alumni Gathering Symposium,
which was held on the 25th - 28 August 2022 in Palembang with the theme: "Hokkaido
Alumni Collaboration University in order to improve science and technology and thenation's competitiveness to meet the era of society 5.0", together We invite you, alumni, tobe able to attend this activity. In addition to inviting Hokkaido University alumni who workfrom various ministry agencies, universities, and universities throughout Indonesia, thiswill also be attended by representatives from Hokkaido University Japan. Meanwhile,during the activity, the alumni will be assisted by the local committee of Hokkaido

University alumni at Sriwijaya University Palembang, August 25th - 28th, 2022 with thetheme "Embracing the lovely memory of Hokudai, strengthening the mutual networking ".

Figure 7 Hokkaido University Indonesian Alumni Reunion
VIII. GLOBAL CAREER DESIGNIPB University and Hokkaido University (HU), Japan, held a "Global Career Design2022" on Wednesday, August 31st, at 13.00 WIB / 15.00 JST through the Zoom Meeting.
This activity carries the theme of developing student capacity before having a career on aninternational scale. The organization of this activity was carried out by the Hokkaido
University Liaison Office in Indonesia at IPB University in collaboration with theDirectorate of International Programs of IPB University.
The HU representatives who attended were Prof. Shuhei Inoue, Prof. Chizuru
Mariana Kawabata, Ms Kaori Ishikura, and 28 HU students. Meanwhile, IPB University
was represented by Prof. Iskandar Z. Siregar as Director of International Programs, Prof.
Hanny Wijaya as Manager of LO Hokudai as well as Ambassador of Hokkaido University

in Indonesia, and Dr Dase Hunaefi (Assistant Director of Cooperation and International
Relations of IPB University) and Harum Fadhilatunnur, MSc (lecturer). IPB University).
The series of activities are listed below:
Activity 1: Attending an existing online course, "Global Perspective in Food
Science and Technology," by Dr. Aziz Boing Sitanggang
Activity 2: Interacting with student volunteers online.
Ms Aya Kinoshita, the Coordinator of the Institute for International Collaboration atHokkaido University, expressed her appreciation for the cooperation of IPB University inorganizing this program. Hopefully, the participants who attended the program received
valuable knowledge and hope this event could be a good start for another collaboration inthe future.

Figure 8 Press Release Global Career Design

IX.

HOMECOMING DAY
Homecoming day is an annual event for alumni of HU to deepen friendships and strengthen

alumni ties across faculties, regions, and ages. Hokkaido University hosted homecoming day on
Saturday, September 24, 2022. Most of the events were in Japanese, but it held a special event inEnglish so that HU Ambassadors and Partners (HUAP), alumni living abroad, and the executive
board of HU could interact online.
The event started with a greeting from the President of Hokkaido University, followed by apresentation by the vice presidents and a discussion session. At this event, the Hokkaido University
Liaison Office in Indonesia had the opportunity to give a brief greeting video delivered by Prof. C.
Hanny Wijaya, the Hokkaido University Ambassador for Indonesia. Hopefully, this event canstrengthen friendships and alumni ties across faculties, regions, and ages.

Figure 9 Press Release Homecoming Day

X.

DOCUMENTATIONSFigure 10 HU LO Visitors

Figure 11 Internal meeting for new volunteer orientation

Figure 12 Conducted Pre-Departure Orientation for HUSTEP Spring 2022 participants with
HUSTEP alumni

Figure 13 Bounding and sharing sessions between volunteers

Figure 14 New Volunteers Welcome Party and Appreciation Party for Ms. Riska, Ms. Rista,
Ms. Melly, and Mr. Rukundo

Figure 15 International Steering Committee Meeting for Global Career Design 2022

Figure 16 Farewell party for the Global Careen Design committee (LO and the InternationalCollaboration Office of IPB University)

Figure 17 Monthly internal meeting of volunteers and Homecoming Day preparation

Figure 18 Appreciation post for HUSTEP Spring 2022 participants from Indonesia

Figure 19 Appreciation post for Prof. C. Hanny Wijaya as Hokkaido University Ambassador
for the year 2022-2025

Figure 20 Appreciation post for PARE Summer School 2022 participants from Indonesia

Figure 21 HU LO in Indonesia alumni volunteers

Figure 22 Appreciation post for Prof. C. Hanny Wijaya as Hokkaido University Ambassador
for The Second Winner of JAAI Innovation Award 2022 [Left] and achieved the Sarwono
Award XX 2022 [Right]

Figure 23 Appreciation post for HU’s achievements towards SDGs based on Times Higher
Education (THE) Impact Rankings 2022

Figure 24 Social media activities during summer season

Figure 25 Social media activities during spring session

Appendix 1 Volunteer’s Schedule for April 2022 - September 2022

MONDAY
Ms. Riska

April, 2022*
TUESDAYWEDNESDAY
Ms. Belangie
Ms. Cathay

Ms. Belangie

Ms. Riska

THURSDAY
Ms. Cathay

FRIDAY
Mr. Rukundo
Ms. Belangie

Mr. Rukundo
Ms. Cathay

Mr. Rukundo

MORNINGMONDAY
Ms. Riska
Ms. Veni

May, 2022
TUESDAYWEDNESDAY
Ms. Belangie
Ms. Cathay
Ms. Naniko

THURSDAY
Ms. Cathay
Mr. Rukundo

FRIDAY
Mr. Rukundo
Ms. Belangie

AFTERNOON

Ms. Belangie
Ms. Veni

Ms. Riska
Ms. Naniko

Ms. Cathay
Mr. Alif

Mr. Rukundo

THURSDAY
Ms. Cathay

FRIDAY
Ms. Cathay

MORNINGMONDAY
Ms. Belangie
Ms. Veni

June, 2022
TUESDAYWEDNESDAY
Ms. Belangie
Ms. Belangie
Ms. Naniko

AFTERNOON

Ms. Belangie
Ms. Veni

Ms. Belangie
Ms. Naniko

Ms. Cathay
Mr. Alif

Ms. Cathay
Mr. Alif

Ms. Cathay

MONDAY
Ms. Belangie
Ms. Shaly

July, 2022
TUESDAY
Prof. Hanny
Ms. Veni

WEDNESDAY
Mr. Alif
Ms. Shaly

THURSDAY
Ms. Naniko

FRIDAY
Prof. Hanny
Ms. Cathay

MORNING
AFTERNOONMORNING

Ms. Riska

Ms. Riska
Mr. Alif

AFTERNOON

Ms. Belangie

Ms. Mila
Ms. Veni

MORNING

August, 2022
TUESDAYWEDNESDAY
Prof. Hanny
Ms. Shaly
Ms. Veni

MONDAY
Ms. Belangie

AFTERNOON

Ms. Belangie

MORNINGMONDAY
Ms. Belangie
Ms. Vina

AFTERNOON

Ms. Belangie
Ms. Vina

Ms. Mila
Ms. Veni

Mr. Alif

Ms. Shaly

September, 2022
TUESDAYWEDNESDAY
Prof. Hanny
Ms. Naniko
Ms. Veni
Ms. Isna*This schedule applies during level 2 of PPKM or lower.

Ms. Veni

Ms. Naniko
Ms. Isna

Ms. Naniko

Ms. Mila
Ms. Cathay

THURSDAY
Ms. Naniko

FRIDAY
Prof. Hanny
Ms. Cathay

Ms. Naniko

Ms. Mila
Ms. Cathay

THURSDAY
Ms. Aly

FRIDAY
Prof. Hanny
Ms. Mila

Ms. Aly

Ms. Mila