Exhibition Application Form

FAX：+81-3-5657-0645

CITE Japan Secretariat : c/o JTB Communication Design, Inc.
Celestine Shiba Mitsui Bldg., 3-23-1 Shiba, Minato-ku, Tokyo 105-8335, JAPAN
Tel: +81-3-5657-0770 Fax: +81-3-5657-0645 Email: cite@jtbcom.co.jp
We hereby apply to exhibit, fully understanding and approving the contents described in the Exhibitor Prospectus,
Terms & Condition on the back of the form and Exhibitor’s Manual.

Date:※Be sure to make a copy for your file.

ApplicantCompanyname＊The informationin this field willappear on theexhibitors list ofvisitors brochureand the official
website.

Address

Co-exhibitor※If any.

Zip codeCountry

TEL：

FAX：

Name

Contact
personTitle

NameDept.

Company
representative Title

E-mail:URL http://

About the Handling of Personal Information
After reviewing the following URL, please consent to the provisions concerning the handling of personal information.
Organizer: Federation of Japanese Cosmetic Ingredients Associations

I agree[About the handling of Personal Information] URL: www.citejapan.info/en/privacy/

Number of booth(s) and exhibition fee
Booth type

Exhibition fee per boothSpace only¥×booth(s) … ¥Package A type¥×booth(s) … ¥Package B type¥×

● Please check if you require plumbing

Booth type for 4 booths

Exhibit items

1

Total amount *tax included.

booth…¥□ We plan to use plumbing.

*Please choose booth typeand circle it.

Application rules• In case of more than 5 booths, prime number booths will NOT be accepted. (ex. 5, 7, 11, 13 booths)• In case of more than 6 booths, single row booths will NOT be accepted.
• If you need 14 or more booths, please contact the Secretariat.
• In principle, no changes in booth types will be allowed.

4 boothsSingle

Number of booth(s)Double*Please check the appropriate category of your exhibit items.

□Cosmetic raw-materials□Fragrance□Manufacturing equipment/Measuring devices□Contract services for Analysis & Testing□Package□Cosmetic tools□Others (□OEM

Exhibitor Technology Forum
Number of session(s)Fee per session (30min.)×¥100,000(tax included.)

Total amount¥*Please write the abstract or title of the presentation. (Tentative information will be OK.)

Hospitality RoomRoom TypeIf you would like to apply for a hospitality room, please indicate below.
□Rank 1

□Rank 2

＊Payment of the exhibition fee should be make by the date as stipulated on the invoice.
＊Payment is to be made by bank transfer, in Japanese Yen with transfer charges being paid by the exhibitor.

• Remarks

Secretariat use
Seal of receiptRef. No.

)

Terms & Condition• Contract formation and withdrawal
Contract will be officially confirmed at the time the Secretariat receives theapplication form.
• Prohibition of subletting of booths
Exhibitors may not sublet, buy and sell, exchange, or transfer their company’sbooth without the approval of the Organizer.
• Handling of joint displays
In the case that applicants from two or more companies will exhibit jointly, one
company shall apply as representative and inform the Organizer at the time ofapplication of the name of the other company and related information.
• Installation and removal of display items, etc.
Exhibitors must install and remove booth decorations and display items
according to the schedule set by the Organizer. Exhibitors installing, moving,or removing display items during the exhibition period shall do so only after
obtaining the approval of the Organizer.
• Use of venue
All advertising and sales activities shall be conducted strictly within thebooths.
Each Exhibitor assumes responsibility for ensuring that the aisles surrounding
their booth do not become crowded as a result of their advertising activities.
In addition, Exhibitors shall agree not to construct their company booths in a
way that impedes neighboring displays in any way whatsoever.
Should a complaint be made by a neighboring booth and the Organizer
considers it necessary for the operation of the Exhibition to modify the booth,the Exhibitor of the booth in question shall agree to said modifications.
The Organizer reserves the right to restrict display items that they believe
will cause problems due to noise, method of operation, materials, orother reasons, and to prohibit or remove display items that they consider
incompatible with the purposes of the Exhibition. This right shall apply to all
persons, items, actions, printed materials and behaviors that the Organizer
considers to be a problem.
In the case of the restriction or removal described above, the Organizer shallnot be liable for any refund to the Exhibitor or for other costs of display.
Exhibitors shall agree to observe all terms and conditions and the contents
described in the ‘Exhibitor’s Manual’ for displaying items and advertising
activity.
• Administration of and discharge of liability for display items
Regarding the administration and security of display items, while theOrganizer will arrange security personnel and take other measures toendeavor to prevent incidents from occurring, the Organizer is not liable forloss or damage sustained from any cause whatsoever.
• Compensation for damages
Exhibitors shall accept liability for all damage to venue facilities, display
structures or persons, etc. sustained as a result of negligence or other cause
attributable to the Exhibitor or their representative.
• Obligations of the Exhibitor
If any third-party asserts to the Organizer that an exhibitor's acts related
to its exhibition at infringes on such party's trademark right, design right,
patent, utility model right or other intellectual property right, the exhibitor
shall assume the obligation to settle such dispute with such third-party on
its own responsibility and not to hinder the normal and smooth proceedingsof exhibition.
The person responsible in the case of a Group Exhibition shall assume similar
obligations as specified in the preceding paragraph for any claim concerning
the infringement of intellectual property rights from any third-party against theexhibitor who is a member of the said group.
• Prohibition of exhibition, distribution, presentation of data/materials
gained by animal testing
The exhibition, distribution, presentation of any data or materials gainedby animal testing is strictly prohibited, both in the exhibition booth and theExhibitor Technology Forum.

• Cancellation of Exhibition
In the event that the land and buildings in which the Exhibition is to beheld become unsuitable for entry or the Exhibition cannot be held due
to any reasonable cause beyond its control, the Organizer may, at its
discretion, change the dates for or cancel the holding of the Exhibition. The
Organizer shall not be liable for any damages, increased costs, or other
detrimental situations experienced by Exhibitors as a result of such changeor suspension.
• Method of payment of exhibition fees
The Organizer shall, after receiving the application form, issue an invoice for
exhibition fees from the Exhibition Secretariat to the Exhibitor. Exhibitors shalltransfer payment of the exhibition fees in Japanese yen to the bank accountdesignated below by the date listed on the invoice. Promissory notes, checks,etc. will not be accepted.
Bank Name:Bank of Tokyo-Mitsubishi UFJ, Ltd.,
Shin-Marunouchi Branch
Account No:
4724769 (SWIFT Code: BOTKJPJT)
Account Name: CITE Japan• Display modification or cancellation policy
After application, in the event of unavoidable changes to the number of booths
or cancellation of display, the following cancellation fees will be charged.
*Please be sure to inform the Organizer of cancellation in writing. The
cancellation fee will be calculated based on the date of arrival of the writteninstruction.

Before December 21, 2018 (Friday)

50% of exhibition fee

On and after December 22, 2018 (Saturday) 100% of exhibition fee*In the case that the Exhibitor has not paid the applicable amount listed above
as of the date of modification or cancellation, the Exhibitor shall promptly
make payment of the amount.
*In the case that, at the time of modification or cancellation, the amount theExhibitor has paid exceeds the applicable amount listed above, the excess
amount will be refunded by the Organizer.
• Obtaining the Visa
If an overseas exhibitor needs to obtain a visa, the exhibitor shall takeresponsibility to make, or follow the procedures for obtaining the necessary
documents.
In principal, the organizer shall not issue, an invitation letter and a letter ofguarantee according to the format designated by the Ministry of Foreign
Affairs of Japan for any exhibitors.
Exhibitors who cannot exhibit due the inability to obtain a visa (ie. Refusal
by Japanese authorities, insufficient process time) shall not have the rightto claim against the organizer compensation for damages arising therein.
• Observance of policies
Exhibitors shall agree to observe all terms and conditions established by
the Organizer as part of this contract. In addition, Exhibitors shall interpretall of the Organizer’s terms and conditions as being for the protection of
the interests of this Exhibition and cooperate towards the execution of thesame.
• Changes and additions for the terms
Exhibitors agree to obey the decision of the organizer about the any matter
not provided in these rules. The organizer reserves the right to change or add
rules by notification to exhibitors when they judge it is necessary for the aimof exhibition.
• Governing Law
The exhibition contract shall be governed by, and construed and interpretedin accordance with the laws of Japan.
• Jurisdiction
In case any disputes arise out of or in connection with the exhibition contract,
the Tokyo District Court in Japan shall have the sole and exclusive jurisdiction.