====================================================
Final Announcement and the Practical Informationof the “Quark Matter 2015”(September 20th, 2015)====================================================
This is the Final Announcement and the Practical Information of the"Quark Matter 2015" to be held in Kobe, Japan, on Sep.27-Oct.3, 2015.
==================================================================All information related to the QM2015 conference is available at
http://qm2015.riken.jp/
All-in-one Booklet (the printed version will be distributed on site) can be
downloaded from http://qm2015.riken.jp/images15/All-in-one_QM15_Booklet.pdf==================================================================
Below we summarize the most important information that you should
read prior to your travel to Kobe.
--------------------------------------------------------------* Conference Venue "Kobe Fashion Mart (KFM)"--------------------------------------------------------------It is located in Rokko Island outside of the Kobe City Center.
Access: http://qm2015.riken.jp/index.php?id=18
Google map:
https://www.google.com/maps/place/@34.689409,135.2682,15z/data=!4m2!3m1!
1s0x0:0xf1dafee345c53a8d?hl=en---------------------------------------------* Travel Information and Travel Tips---------------------------------------------Detailed travel information: http://qm2015.riken.jp/index.php?id=19
Some travel tips: http://qm2015.riken.jp/index.php?id=41
In particular, we do recommend you to buy a rechargeable IC Smart Card
(ICOCA, SUICA or PASMO) which is extremely useful for getting trains
and for purchases at convenience stores.
--------------* Floor Plan--------------Plenary and parallel sessions will take place in the1F (ground floor) and 9F (9th floor) of the venue.
The floor plan can be checked in page 4 and 5 of the"All-in-one Booklet".
----------------------------------------------------------------* Registration Desk (1F) and Check-in (Sept.27,28)-----------------------------------------------------------------Registration desk is located at the entrance hall in the 1F.
(See page 4 of the "All-in-one Booklet").
Sept.27 (Sunday) from 16:30 to 20:30 is the preferred hourfor check-in at the registration desk in the 1F.
On Sept.28 (Monday), the registration desk will be open
at 8:00am for check-in. On the following days, the desk will
be open at 8:30am.
---------------------------------------------* E-ticket for Check-in (Sept.27, 28)---------------------------------------------Please bring a printout of your e-ticket to the registration desk
to receive the conference kit and the receipt of the registration fee.
If you do not have your e-ticket yet, log-in the CERN-INDICO
and click 'Get ticket' button located at the upper-right cornerof the 'Summary' box.
----------------------------------* Welcome Drink (Sept.27)----------------------------------It will be served on Sept.27 (Sunday) 17:00-20:00
at the "Cafeteria" located in the 9F.
(See page 5 of the "All-in-one Booklet").
After the check-in at the registration desk in the 1F,
take one of the elevators to come to the 9F with yourconference name tag.

--------------------------------* WiFi and Power Supply--------------------------------They are available ONLY in the 9F and NOT in the 1F.
SSID: QM2015
Passphrase: rokkouairando
Encryption:
WPA2-AES
Please use "http:" instead of "https:" to access the CERN-INDICO.
-------------------------------* Conference Office (9F)-------------------------------It is located in Room No.3 (CON3) in the 9F.
(See page 5 of the "All-in-one Booklet").
Contact the organizers through qm2015@riken.jp or in person.
Office hours areSun (Sept. 27) 8:30-20:30
Mon (Sept. 28) 8:00-19:30
Tue (Sept. 29) 8:30-20:30
Wed (Sept. 30) 8:30-19:30
Thu (Oct. 1)
8:30-19:30
Fri (Oct. 2)
8:30-19:30
Sat (Oct. 3)
8:30-14:00-------------------------------------------* Upload Your Oral Talks to INDICO--------------------------------------------All speakers (plenary and parallel) are asked to upload their talks(pdf mandatory; ppt acceptable; OpenOffice/Keynote not acceptable)
to the INDICO by the end of the day before their presentation.
Presentations using private computers are no possible.
If the speakers need some assistance, they may upload and test
their presentations at the conference office in the 9F.
----------------------------------------------* Upload Your Poster Files to INDICO----------------------------------------------Posters must also be uploaded to the INDICO before the start of theposter session on Sept. 29 (Tues.), 16:30. This is necessary toparticipate in the selection for flash talk presentations onOct.3 (Sat).
The computers in the conference office in the 9F cannot be usedfor uploading the poser files.
---------------------------* Put up Your Posters---------------------------Poster rooms are EX3 and EX4 in the 9F (see page 5 of the"All-in-one booklet").
The poster rooms are open throughout the conference period.
The poster presenters can put up their posters from 8:30am on
Sept.27 (Sun).
------------------------------------------------------------------------* Social Event: "Gagaku" Play with Commentary (Sept.29)------------------------------------------------------------------------It will be played on Sept. 29 (Tues) 19:00-20:00 at the "IO" hall in 9F.
"Gagaku" is an ancient imperial court music and dances of Japan
http://qm2015.riken.jp/index.php?id=23---------------------------* Excursion (Sept.30)---------------------------Excursions will take place in the afternoon of Sept.30 (Wed.)
after picking up the lunch box.
http://qm2015.riken.jp/index.php?id=22
Details (departure time, bus location, etc) will be announced
during the conference. On-site registrations for the excursions
to Kyoto, Himeji and Nara can be accepted at the JTB desk
located in the 1F. Several tours for the accompanied
persons will be also organized at the JTB desk.

-----------------------------------* Conference dinner (Oct.2)-----------------------------------The dinner will start on Oct.2 (Fri.) 20:00 at the 10F ofANA Crowne Plaza Hotel Kobe. The hotel is located near theShin-Kobe station and takes 30-40 min. from the conference venue.
(http://qm2015.riken.jp/index.php?id=23 )The banquet hall will be open from 19:00.
We are looking forward to welcoming you soon in Kobe, Japan.
Sincerely yours,
Hideki Hamagaki (Chair)
Yasuyuki Akiba (Co-Chair)
Tetsuo Hatsuda (Co-Chair)and QM2015 Local Organizing Committee