Supplier

Green Procurement Guidelines[Manual for Management of Hazardous Chemical Substances in Products]
Version 1
Version 15

Established
RevisedFebruary 1, 2008
February 1, 2019

2 /10Contents
1.

Purpose ............................................................................................................................................. 3

2.

Basic green procurement policy .......................................................................................................... 3

3.

Scope of application ........................................................................................................................... 3

4.

Definition of terms ............................................................................................................................. 3

5.

Requests to suppliers regarding management of included chemical substances in supplied items Product related requirements ............................................................................................................. 3

6.

Requests to suppliers regarding environmental management systems - Management process
requirements ..................................................................................................................................... 4

7.

Information distribution tool (chemSHERPA)...................................................................................... 4

8.

Applicable laws and regulations.......................................................................................................... 5

9.

Revision history ................................................................................................................................. 6

Attachments
·Appendix 1
SEKONIC product prohibited and monitored substances list (Revised)·Appendix 1
Annex Table 1 Exemptions of prohibited substances in products (Revised)·Appendix 1
Annex Table 2 Names of substances designated in substance groups (Revised)·Appendix 2
RoHS 6 substance inclusion risk map by material (Reference)·Appendix 3
Material list descriptions (Frequently used materials)
·Appendix 4
REACH SVHC (Substances of Very High Concern) (up to 19)
·Attachment 1-1 Warranty of chemical substance content in items supplied to SEKONIC*1 (Revised)·Attachment 1-2 Written reply to results of survey of "Contained Chemical Substances" for items to be supplied to
SEKONIC*1*1: Attachment 1-1 and Attachment 1-2 will be distributed when required.

3 /10

1.

PurposeThe purpose of these guidelines is to ensure that our company fulfills its social responsibility by delivering products
to market which strictly adhere to environmental regulations and are safe, high quality, and appealing by promoting
reduced environmental burden in products as well as development, production, sales, service, and all work
processes.

2.

Basic green procurement policy
1)
2)
3)

3.

Environmental (E) concerns shall be given the same weight as quality (Q), cost (C), and delivery (D) concerns.
We promote green procurement with suppliers who actively work towards "reducing environmental burden"
and use products and parts with low environmental burden including in manufacturing processes.
Design and manufacture products with low environmental burden.

Scope of application
These green procurement guidelines apply to all parts, materials, products, and other items procured by ourcompany.
[Product scope of application]
1) Products designed and manufactured by our company
2) Products for which our company consigns design or manufacturing to third parties, products which are sold as
our company's products (trademark), and final products for which third party products are purchased andincorporated into our company's products which are then sold as final products
3) Products for which design or manufacturing has been consigned to our company
The preceding notwithstanding, exclusion of parts and materials supplied by third parties shall be carried out
in accordance with the required specifications in the green procurement guidelines of said third party.
[Part and material scope of application]4) Parts and materials used in the above-noted products5) Unit parts, part combinations, wiring (and cladding), semifinished products6) Lubricants (oil), grease, solder, connectors, screws, and other auxiliary materials incorporated in parts andunits7) Paints, inks, adhesives, and other dried, solidified items and materials8) Packing materials, vinyl bags, packaging materials, etc.

4.

Definition of terms
1)

2)

5.

Prohibited substances
Hazardous chemical substances that are strictly prohibited or controlled by the laws and regulations of mainly
Japan, the United States, and the European Union.
Monitored substances
Substances which pose a risk of having an impact on the environment.

Requests to suppliers regarding management of included chemical substances in supplied items- Product related requirements
1)

Prohibited substances and monitored substances
Hazardous substances which are prohibited substances or monitored substances regarding inclusion in
products are stipulated in Appendix 1 SEKONIC product prohibited and monitored substances list.

2)

Prohibited substances may not be included in products in concentrations exceeding the control standards(thresholds) or for any purposes other than exemptions.

3)

If monitored substances are included in products, information on the inclusion of said substances must be
provided to our company.

4)

These prohibited substances and monitored substances are based on the controlled substances specified indomestic and international environmental laws and regulations and chemSHERPA (explained later).

5)

Survey of included chemical substances

a)
b)
c)

6)

4 /10
Responses may be required for items specified by our company (figure numbers, etc.) or in formats
designated by suppliers.
chemSHERPA is an information distribution tool for the chemical substances included in products
stipulated in the preceding item.
Use chemSHERPA to report included chemical substances. Refer to Item 5 for acquisition methods.
chemSHERPA is a public tool released as a chemical substances information distribution tool by the
Ministry of Economy, Trade and Industry in October 2015.
Judge homogeneous materials in the chemSHERPA format.
*Homogeneous materials are plastics, ceramics, glass, metals, alloys, platings, cardboard, resins, coatings,
and other materials which cannot be mechanically separated and have homogenous compositions
throughout.

Identification and indication of delivered products and product lotsa) When storing parts and materials, indicate on the inspection results form that the items are "GP compliant
items" indicating that they comply with these "Green Procurement Guidelines".
GP compliant products: Indicates products which comply with the SEKONIC Green Procurement
Guidelines (substances which are prohibited or monitored for inclusion in products).
GP is an abbreviation for "Green Procurement".

7)

6.

Packaging material precautions
Product packaging materials must also comply with these Green Procurement Guidelines.
The reason for this is that non-compliant chemical substances included in packaging materials can betransferred (penetrate) or shift to products, so chemical substances included in packaging materials (including
ink used to print on packing materials and packaging materials, labels, adhesive tape, etc.) must comply witha) and b) below.
a) In accordance with the Container and Packaging Material Directive, the total content of lead, cadmium,mercury, and hexavalent chromium in packing material, packing material component parts, andsubstances must be within a weight ratio of 100 ppm or less.
b) Use of polyvinyl chloride (PVC) and PVC copolymers as resin packaging materials is prohibited.

Requests to suppliers regarding environmental management systems - Management process
requirements
It is requested that the following management system be implemented in accordance with the Guidelines for
Chemical Substances Included in Products issued by the Joint Article Management Promotion-consortium (JAMP).
1) Construct ISO9001 (Quality) and ISO14001 (Environmental) compliant or equivalent management systems
for factories, offices, etc. where products are developed, manufactured, or sold2)

Promptly cooperate with and implement the survey of chemical substances included in products issued by ourcompany

3)Management systems should be capable of maintaining appropriate traceability and followup surveys from theraw material stage

4)

Conclude agreements, etc. related to transactions
Conclude agreements which clearly state the intention to maintain regard for the environment when beginning
new transactions5） Submit a Survey Sheet for Corporate Assessment of Environment Related Activity (Form 1).

7.

Information distribution tool (chemSHERPA)
1)chemSHERPA website top page
URL: https://chemsherpa.net/chemSHERPA

2)chemSHERPA data creation support tool download page (Make sure to download the latest version)
URL: https://chemsherpa.net/chemSHERPA/tool/5 /108.

3)chemSHERPA explanatory video: Overview explanation edition (Japanese version, English version, Chineseversion)
URL: http://www.meti.go.jp/policy/chemical_management/other/douga_gaiyou.mp4
URL: http://www.meti.go.jp/policy/chemical_management/other/douga_gaiyou_EN.mp4
URL: http://www.meti.go.jp/policy/chemical_management/other/douga_sousa_CN.mp4

4)

The above websites also provide video sites with other reference operation methods, and other information.

Applicable laws and regulations
1)
2)
3)
4)
5)
6)

7)
8)
9)

Japan Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. Class 1
Specific Chemical Substances
United States Toxic Substances Control Act (TSCA) (Substances which are prohibited or restricted for use
Article 6)
EU ELV Directive 2011/37/EU
EU RoHS Directive 2011/65/EU (ANNEX Ⅱ)
EU POPs Regulations (EC) No. 850/2004 (ANNEX Ⅱ)
EU REACH Regulations (EC) No. 1907/2006
Candidate List of Substances of Very High Concern for Authorisation and Annex XIV (Candidate List of
Substances for Authorisation)
REACH (EC) No. 1907/2006 Annex XVII (Restricted Substances)
GADSL
IEC62474

International standards
10) EU WEEE Directive11) California, United States Proposition 6512) Other relevant laws and regulations may be included when applicable.

6 /10
9.

Revision history
Ver.

Date of revision

Revision location

1
2

February 1, 2008
November 1, 2008－
· P6, 15, Appendix 1,
Annex Table 1, Form 2,
Form 3· P15, 16· Attached Figure 1

3

November 10, 2009

· P6, 8, 10, 11, 12, 14· Appendix 1, Annex Table,
1, Form 2, Form 3, Form
4

4

March 1, 2010

· Appendix 1, Annex Table
1, Form 2

4.1

April 12, 2010

4.2

June 1, 2010

5

July 20, 2010

6

January 31, 2011

· P22, 12. Implementation
period· P22, 12. Implementation
period· Appendix 1 Annex Table
1, Annex Table 2, Form 2· Appendix 1, Annex Table
1, Annex Table 2

7

October 1, 2011

· Appendix 1 Annex Table
1

8

April 2, 2012

· Appendix 1, Annex Table
1, Annex Table 2

Revision details (reason for revision)
First edition established· Changed to add PFOS to prohibited substances

· Deleted listed items from figure
· Added Green Procurement Guideline Compliance
Flowchart
· Added 6-1 REACH Regulation SVHC (substances of very
high concern)
· Deleted 6-4-1-1 Number of prohibited and monitored
substances
· Added 6-2-4 EU REACH Regulation handling· Added 6-3-1 SVHC (substances of very high concern)
Added ROHS Directive exemptions
Added ozone depleting substance surveys
· Added 6-4-2-3 4 REACH Regulation handling and
Declaration of non-use of ozone depleting substances
· Added form 4 to 6-4-6 for handling of ozone depleting
substances
· Added 7-3 Other
· Revised prohibited substances: Revised PFOS exemptions
· Revised monitored substances: Added REACH regulation
SVHC 2nd candidate substances
· Added recorder 2 type special measures
· Added viscosity meter, acceleration sensor exemptions
· Revised monitored substances: Added REACH regulation
SVHC candidate substances
· Added and changed prohibited and monitored substancesand revised version 6 accordingly
· Revised monitored substances: Added specific cobalt
compounds (REACH regulation SVHC 4th candidate
substances)· Total revision of exemptions of prohibited substances in
products (Appendix 1 Annex Table 1 and 2)
· Added and changed names of prohibited substances
· Added monitored substances list
Added (REACH regulation SVHC 5th candidate
substances)
· Added special exceptions to prohibited substance
exemptions, medical devices, monitoring and control
equipment
· Changed Dibutyltin compounds (DBT) from monitored
substance to prohibited substance· Added 2 exemptions and changed some phrasing. Corrected
errors· Added 3 monitored substances, other revisions

7 /109April 1, 2013

9.1

November 25, 2013

Background, contents,
Appendix 1
· Annex Table 1, Annex
Table 2· Form changed
JAMP-AIS
JAMP-MSDSplus
Form 2, Form 3
· Responsibilities of eachdivision· Division names
· Contents· Organization roles andresponsibilities
· Internal audits
· Appendix 1, Annex Table
1, Annex Table 2

· Revised RoHS handling
· Adopted Joint Article Management Promotion-consortium(JAMP) controlled substances
· Changed form to JAMP format
· Added "copier-related parts and parts of other products",
and changed form 2 and form 3· Changed items, expressions, and errors in accordance withthe above· Organization change handling· Roles and responsibilities of control managers and eachdivision
· Number of audits, product consigned manufacturing
producer management
· Revised prohibited substances list to version 9.1.
(Also prohibited exemptions of cadmium in informationequipment products)

8 /10
10

January 16, 2014

· Cover, contents, revisionhistory
· Applicable item
management
· Hazardous controlled
chemical substances in
products

· Added definitions of articles, preparations, and substances· Hazardous controlled chemical substances in products(RoHS 6 substances to RoHS Directive substances)(Also prohibited exceptional use of cadmium in informationequipment products)
· Added examples of reporting format

· Substances prohibitedfrom use in
manufacturing

· Hazardous substances prohibited from use during productmanufacturing(Deleted Attachment 2, added separate explanation ofreference laws and regulations)· Supplier requirements

· Added 6.2.5, added 6.3.6 applicable JIS
6.4.2 added material category clarification, deleted Form 4,
added examples
6.5 added notes, added item 2)· Content determination

· 7.2 added item 5)· Total revision

11

August 1, 2014

· Organization roles andresponsibilities

· Added clarification of parts subject to packaging directives
· Added compliance declaration/technical document,
corrected errors, other
· Added handling of receiving inspections
· Added 4M change handling· Deleted number of internal audits (2 times per year), andchanged to periodically· Internal audits

· Added recorder and temperature and humidity recorder toproduct handling period

· Implementation period

· Clarified "monitoring and control equipment" under producthandling period

· Applicable laws andregulations

· Added· Appendix 1 SEKONIC
green procurement
prohibited and monitored
substance list
· Appendix 1, Forms 2 and3· Added 7 substances to 10th SVHC candidates

· Corrected errors
· Implementation period
· Roles and responsibilitiesof each division
· Applicable laws andregulations
· Attached figure(flowchart)

· Revised Appendix 1 SEKONIC green procurement
prohibited and monitored substances list, and forms 2 and 3
to version 16
· Changed Attachment to Appendix, deleted 6.2.3. "List(Appendix 2)"
· Changed monitoring and control equipment implementation
period· Added item 8.2 2) Ⅱ Product disposal
· Added applicable laws and regulations and URL
· Added Attached Figure 1 and Attached Figure 2 (trial)9 /1012June 1, 2015

· Corrected errors (overall)
· 4. Hazardous controlled
chemical substances in
products
· 6. Requirements for
suppliers· 7. Content determination
· 8. Roles andresponsibilities of eachdivision· 12. Product handling
period· Appendix 1 Annex Table

13

February 8, 2016

· Procurement Guideline
Compliance Flowchart
· Issued revised version for
in-house edition only

· Corrected expression, missing indications, and errors, andadded explanations to each item
· Added "4) Scope of application"

· Added requirement items for 6.2.5 Instruction manual(printed/CD types)
· Added 6.3.6. Plastic material name display
· Deleted 6.4.2 "Forms 2, 3, and 4", and made consistent with
JAMP report format
· Added 6.5 Product consignment manufacturer "2) Criteria
for selection of own procurement sources"
· Added 7.2 5) "Metal conversion"
· Added 7.4 3) "Biocidal Products Directive"· Added 3) Development division "Ⅱ Design changed", "Ⅱ
GP data judgement"
Added 4) Purchasing division "Ⅱ 4M changes", "Ⅱ
Production transfer", "Ⅱ Procured item discontinuancehandling"
Added 5) Quality management division "Ⅱ First part
handling"
Added handling of "Auxiliary material discontinuance" "ⅡSupply parts" to "Ⅱ Auxiliary material, etc. procurement"
Added criteria to 7) Manufacturing division "Ⅱ 4M change
handling"
Added criteria to 8) Manufacturing technology division "Ⅱ
4M change handling"
Added 9) "Consigned manufacturing product green
procurement handling"
· Added handling for "Recorders" and "Temperature andhumidity recorders"· Revised Appendix 1 SEKONIC product prohibited andmonitored substances list
*RoHS regulation exemptions and period changed, revisedand deleted
Added "REACH regulation 12th SVHC candidate list"
Changed "free-cutting steel" to "machining steel"Response to abolition of Denmark phthalate regulations,reviewed applications, deleted duplicates, handled
non-displayed, other· Reflected above changes
· Advance issue

10 /1013.0

May 10, 2016

* Reissued Version 13 as
Version 13.0
· 4. Hazardous controlled
chemical substances in
products
· 6. Requirements for
suppliers· 8. Roles andresponsibilities of eachdivision* Partial revision to coincide with issue of external versions(Japanese, Chinese, and English versions).
· Clarified 3) Report formats
· Added items 4.3 and 4.4

· 13. Added Applicablelaws and regulations
· Deleted "Designateddevices"· Appendix 1, Annex Table
1, Annex Table 2· 18) EPEAT/IEEE 1680.2
19) Blue Angel Mark20) Environment Certification Mark· Added Appendix 2
· Added Appendix 3
· Added Appendix 4· Added Attachments 1-1
and 1-2

· Changed 6.1.3 14) "Parts" to "Items"
· Added 2) "exposure meter, illuminometer" to "③ GP
requirements for consigned manufacturers "· Added 2) "⑦ GP requirements contact for received
products"
· Deleted 4) "② Advance verification of prohibited
substances via estimates", and adjusted numbering(*Because in reality this actually proves very difficult)· Added "Cooperation with developing division" and"Revision and deletion of applicable laws and regulations"to 4) "④Included hazardous substances survey"
· Added 10) "Manufacturing technology division"
· Added 4) "⑤Advance disclosure for revision and deletionof applicable laws and regulations".
· Added 4) "Cooperate with the Development division toresolve issues which occur during surveys."· 7) REACH Annex XIV Substances for Authorisation

· Added 5 types of "REACH regulation 14th SVHC candidate
substances" and added additional SVHC substances
· Added substances in accordance with revision of IEC62474
registered substances
· Added prohibition, monitoring, and substance registration
for PFOA types, its salts and esters
· Added 2 items, added monitoring and restricted substanceregistration, added additional clarification
Added Industrial Safety and Health Act, Poisonous andDeleterious Substances Control Act, Chemical Substances
Control Law class 1 chemical substances, POPs convention,and exemptions resulting from the above
· RoHS 6 substance inclusion risk map by material(Reference)
· Material list descriptions (Frequently used materials)
· Appendix 4 "REACH SVHC (Substances of Very High
Concern) candidate substances" (up to 14)
· Attachment 1-1 "Warranty of chemical substance content initems supplied to SEKONIC"· Attachment 1-2 "Warranty and survey result response forchemical substance content in items supplied to SEKONIC"

· Added notes, corrected
errors, made phrasing
more consistent
· Renumbered pages

· Added applicable laws and regulations, corrected CAS No.,
unified expressions, streamlined, etc.
· Moved "0.3 Revision history" to last page and revised page
numbers

11 /10
14

July 21, 2017

· P3
· 8. Applicable laws andregulations
· Appendix 1

· Appendix 1 Annex Table
1"Exceptional use ofprohibited substances in
products (AnnexedDocument III)"Specified exceptionaluse for medical devices
and surveillance control
apparatus" (AnnexedDocument IV)
· Appendix 1 Annex Table
2"Names of substances
designated in substancegroups"· Other
15

February 1, 2019· Clarified differences between internal and external use
guidelines and revised locations
· Adopted same page structure for internal and external use
guidelines
· Handling of 4 added (EU) 2015/863 RoHS substances
· Handling of 16th EU SVHC Candidate List
· Handling of EU REACH regulation Annex XIV [Substances
for Authorisation] sunset date· Handling of EU REACH regulation Annex XⅡ [Substances
subject to regulation] (EU) 2016/1005 and EU) 2016/1017
· Handling of IEC 62474 D13.0
· Handling of revision to Act on the Evaluation of Chemical
Substances and Regulation of Their Manufacture, etc.
· Handling of PAHs related requirements and ProdSG
category 2 and 3 for AfPS GS label certification
· Prohibited use of red phosphorous in fire retardant
applications
· Intentional prohibition of cobalt chloride II· Handling of completion of US PFOA voluntary elimination
program term
· Added missing explanations, corrected errors
· Revised substance groups in accordance with above changes
· Added applicable laws and regulations, corrected errors, etc.

· Guideline body text

· Total revision
· Information distribution tool
Changed JAMP-MSDSplus/ AIS to chemSHERPA-CI/AI· Applicable laws and regulations
Changed JAMP to chemSHERPA
· Corrected organization roles and responsibilities

· Appendix 1
· Annex Table 1
· Annex Table 2
· Appendix 4· Added substances
· Revised handling of exemptions
· Added substances
· Rewrote (added REACH ANNEX XIV)
Included with Candidate List
Made compliant with EU SVHC Candidate List 17, 18, 19
candidates
· Revised (Substance list deleted since it was repeated)

· Attachment 1-1