ETS – SALT ROYALTY REPORTING

Welcome!
ETS – SALT (SLR) Royalty ReportingOnline Training Course

THIS MODULE WILL PROVIDE YOU WITH AN UNDERSTANDING ON
HOW TO SUBMIT A SALT ROYALTY REPORT IN ETS. IT ALSODESCRIBES THE REQUIREMENTS FOR ACCESSING THE SYSTEM
AND HOW TO SUBMIT REQUEST AND RETRIEVE DOCUMENTS.

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ETS – SALT ROYALTY REPORTINGRevision

Date

Revisions Type

Page NumberMarch 12, 2018

Initial Creation

All

July 18, 2018

UpdatesAll

November 28, 2018

UpdatesAllPage 2 of 25

ETS – SALT ROYALTY REPORTINGINTRODUCTION
This module will provide you with an understanding on how to submit a royalty report related to salt
minerals in ETS.

Table of Contents
INTRODUCTION .................................................................................................................................. 3
1.

ETS Access ................................................................................................................................... 4

2.

Adding new/updating ETS Account ............................................................................................... 5

3.

Signing into ETS ............................................................................................................................ 64.

Bulletins – New Updated................................................................................................................ 75.

Mineral Royalty Forms ................................................................................................................... 86.

Form Instructions ........................................................................................................................... 9Special instruction related to the ‘No Anticipated Production’ field. ................................................... 97.

Activity ID ..................................................................................................................................... 108.

SLR – Submissions ..................................................................................................................... 119.

SLR Upload ................................................................................................................................. 12

10.

Submit Request......................................................................................................................... 13

11.

Work in Progress....................................................................................................................... 14

12.

Submission Confirmation Report............................................................................................... 15

13.

Submission Turnaround Report ................................................................................................ 16

14.

Common Errors ......................................................................................................................... 17

15.

Payment Options....................................................................................................................... 18

Cheque or money ............................................................................................................................ 18
Wire/Deposit Info. ............................................................................................................................ 19
16.

Overdue Notices ....................................................................................................................... 20

17.

Confirmation of No Anticipated Production Notice and Response Form ................................... 20

18.

Confirmation of No Production (active leases) .......................................................................... 22

19.

Correspondence – in progress .................................................................................................. 24

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1. ETS Access
ETS can be accessed via this link: https://ets.energy.gov.ab.ca/logon.aspx?ReturnUrl=%2fets

If you have any questions or need help setting up an ETS account, please forward inquiries
to: crownlanddatasupport@gov.ab.ca
If you have any questions or need help with ETS Operational Support, please forward
inquiries to: ets@gov.ab.ca
If you have any questions about the royalty reporting process, please forward inquiries to:
cmd.energy@gov.ab.ca
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2. Adding new/updating ETS AccountIf you would like to add Direct Purchases and/or Royalty reporting to your ETS account,please have your ETS site administrator apply by using the ETS set up form (word or pdf doc
shown in screenshot). You may scan and email the form back to:crownlanddatasupport@gov.ab.ca
You can access additional information on ETS and/or obtain the ETS Setup by selecting thelink. http://www.energy.alberta.ca/AU/Services/Pages/ETS.aspxIf you are submitting a report on behalf of the primary royalty client, please ensure you have asub account set up under their EN account so you can submit reports on behalf of thatcompany.
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3. Signing into ETS

User Name: EN1234_Name. Assigned when account is created.

Password: Assigned when account is created and you’ll have to reset when logging in thefirst time. Please remember to set up Security Questions so that your identity can be verified
if you forget your password.

Note: Your password requires changing every 90 days.

Select Login

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4. Bulletins – New Updated

All new ETS updates will be on the first page where you sign in.

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5. Mineral Royalty Forms

Mineral Royalty forms can be downloaded from the Departments web page.
https://www.energy.alberta.ca/Coal/FormsReport/Pages/Forms.aspx

Once you have completed the forms and saved them on your computer you are ready tosubmit.
Once you’ve signed in, you will see a menu on the left hand side.

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Select the + sign beside Mineral Royalty Forms.
Then select SLR, a submission screen will open.

6. Form Instructions

On the royalty form, you will have 3 tabs at the bottom. The first tab is the royalty report
where you will enter your royalty submission information.

Please review the second tab for the form instructions and how to enter information related toeach field. Your report must be submitted in excel format (xlsx).

The third tab, is for Administration that our department uses. No information is entered here.

Special instruction related to the ‘No Anticipated Production’ field.

Examples1. If you enter ‘YES’ on the form and do not enter any monthly/quarterly production (leave blank)
the system will register that you are not planning on producing for the year and all quarters
will be accepted as ‘0’ production. This will avoid notices related to filing a royalty report frombeing produced. At the end of the year if nothing changed you will receive notice to confirm
there was no production.

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2. If you enter ‘YES’ on the form and then enter production in the 1st quarter (0’s or numbers),
the system will record the entry on the first quarter and the balance of the quarters (2, 3 & 4)
will register no anticipated production and royalty reports are not required.
3. If at any time you have select ‘YES’ to no anticipated production on a previous report (for theyear) and then at some point in the year you produce and file a report, the system will unlock
the quarter you are filing on and register your production.
a. In the case where you also leave the no anticipated production field ‘BLANK’, then theremainder of the quarters will be unlocked and royalty reports will be required.
b. In the case where you also select ‘YES’ in the no anticipated production field, then theremainder of the quarters will be locked and royalty reports are not required.

7. Activity ID

The Activity ID that you may be familiar with on invoices/statements starts with the type (SUB,BIT, QRR, SLR, PMR, etc.) and the mine name following the type (SLR-EDMONTON).

You will only enter only the mine name EDMONTON for the Activity ID. If you enter the typeor have spaces (SUB, BIT, QRR, SLR, PMR, etc.) you will receive an error message on yourturn around report. You will have to re-submit the report again without the type entered.

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8. SLR – Submissions
Sample

You can only use the new SLR form and ETS will only accept in excel format (xlsx).
Link to the new forms can be found in Part 5.
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Read the form instructions tab for more details on how to enter each field.
If you are importing data into your spreadsheet, please ensure the extra tabs are deleted prior
to submitting your report. Ensure only the SLR, Form Instructions and Admin tabs are left onthe form.
Fill in the blue areas only for your reporting month, the other fields are automaticallycalculated or pre-populated.

9. SLR Upload

Comment field – you may enter comments related to the report you are submitting.
Form Type field – confirms the type of report you have selected to submit.
Royalty Form field - once your royalty form is completed and saved on your computer, selectBrowse.
Select your excel document and click on Add.

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10.

Submit Request

Click on Submit to complete upload.

Once your royalty form has been submitted, you will receive this message in ETS.

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11.

Work in Progress

You can retrieve a saved or submitted request by selecting Work in Progress.

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12.

Submission Confirmation Report

The submission confirmation report can be saved/printed from your Work in Progress
request.
The status will remain as Processing until it has been received by the department’s royalty
system.

This report is a copy of the report submitted.

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13.

Submission Turnaround Report

When the report has been validated and uploaded by the department’s internal royalty
system, the client will receive an email to view their account. Go to Work in Progress andreview the Final Report. Please correct any errors and resubmit the report with the updated
information.
If everything was entered correctly, you will have 0 warning/errors.

The status will change to Completed when it has uploaded to our system.
The final report is the turnaround report and can be viewed/saved/printed.

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14.

Common Errors

Here are some common errors:

Activity ID is the name of the mine (no spaces if 2 words). Prior to first submission, checkwith the Coal and Mineral Department if unsure of your mine name. The contact email is inPart 4. Example: Blue Tree Mine – Activity ID Bluetree

Primary Royalty Client is the name of the person or company the mine is registered under.
If you are submitting a report on behalf of the primary royalty client, please ensure you have asub account set up under their EN account so you can submit reports on behalf of thatcompany.

Duplicate Report submitted. Please contact the Coal and Mineral Development if you’re
getting this error.

Report Year and Quarter not filled in. Please enter these fields and resubmit report.

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Warnings will allow your report to upload but errors won’t. You’ll have to correct the errorand resubmit your report.

15.

Payment OptionsCheque or money
Mail or in person:
Coal and Mineral Development Branch
Alberta Energy
North Petroleum Plaza
9945 108 St
Edmonton, Alberta T5K 2G6
Cheque or money orders Payable to the Government of Alberta

Please ensure you quote the royalty activity ID when submitting payment.

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Wire/Deposit Info.

Once payment has been made, please email G94deposit@gov.ab.ca with payment details.

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16.

Overdue Notices

Overdue notices are served when the royalty report has not been submitted to theDepartment in accordance with the Metallic and Industrial Minerals Royalty Regulation.

17. Confirmation of No Anticipated Production Notice andResponse Form
This notice will be served only when No Anticipated Production has been reported for the fullyear. You will need to download the response form from the Departments web page.
https://www.energy.alberta.ca/Coal/FormsReport/Pages/Forms.aspx

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18.

Confirmation of No Production (active leases)

Any active leases in the Departments records that are not attached to an active mine will beserved a confirmation of no production notice. You are then required to complete the form
related to all of the leases listed. For leases that have not had any production you need toenter ‘nil’ for all quarters. If you did produce from any of the list agreements you need reportyour production submit the form and contact Coal and Mineral Development.
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19.

Correspondence – in progress

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ETS – SALT ROYALTY REPORTINGCongratulations!
You have completed the Salt Royalty Reporting online Training Course.

If you have any comments or questions on this training module, pleaseforward them to the following: CMD.Energy@gov.ab.ca
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