KYOCERA Document Solutions Inc.
Supply Chain CSR Procurement
Guideline（Version 5）

May 20, 2024

KYOCERA Document Solutions Supply Chain CSR Procurement Guideline
Introduction
Kyocera Group is committed to sustainable management so that both society
and Kyocera Group can develop sustainably and aims to provide value that
leads to solutions to social issues through business.
In recent years, corporate activities have become increasingly globalized andcomputerized, and the interest in corporate initiatives for the development of asustainable society has increased year by year. In addition, international
documents such as the “United Nations (UN) Guiding Principles on Business andHuman Rights” and “Sustainable Development Goals (SDGs)”, the Organization
for Economic Cooperation and Development (OECD) “Guidelines forMultinational Enterprises”, and the International Labour Organization (ILO)“Declaration on Multinational Enterprises” have been issued and revised, andcompanies are expected to take responsibility not only for legal compliance but
also for responsible corporate behavior. Kyocera Group also participates in the
United Nations Global Compact, which sets forth 10 principles on human rights,
labor, the environment, and anti-corruption, and has established Kyocera
Group CSR Guidelines and Kyocera Group Human Rights Policy. We willcontinue to actively work to develop a sustainable society through our
corporate activities.
As a member of RBA (Responsible Business Alliance/Headquarters: Virginia,
USA), a corporate alliance in the supply chain of the electronic industry,
Kyocera Document Solutions fully supports the vision and mission of the RBA.
Kyocera Document Solutions also commits to progressively apply the RBA
Code of Conduct to its first tier suppliers, to monitor its application to the bestof its ability using RBA practices and tools, and to encourage and support its
suppliers to do the same, therefore establishing the “Kyocera Document
Solutions Supply Chain CSR Procurement Guideline” based upon the RBA Codeof Conduct and share it with its suppliers, and work together as a team withassociates to implement fair business practices. Kyocera Document Solutions,as the member of Kyocera group, has declared that “To provide opportunities
for the material and intellectual growth of all our employees, and through our
joint efforts, contribute to the advancement of society and humankind” as its
management rationale and has managed its business based on Kyocera
Philosophy – the core of management in Kyocera Group which has the criterionof “What is the right thing to do as a human being?”. By practicing the Kyocera
Philosophy on a daily basis, we will contribute to the Earth, nature and society
as well as build mutual trust with stakeholders. That is our basic style forsustainable management.
We would like our suppliers to understand the intent of Guideline and ask forcontinued cooperation.
We would also ask you to communicate this Guideline to your business
partners.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

Fundamental Policy for Purchasing
1. We will place emphasis on fairness, and work on building anddeveloping partnerships with suppliers based on the spirit of “benefit
to improve oneself for the benefit of others” and a relationship oftrust.
2. In purchasing activities, we will abide by the laws of each country,
and fulfil our social responsibilities such as preserving the global
environment and protecting resources.
3. We will provide fair opportunities to all companies, both inside andoutside Japan, and carry out purchasing activities based on fairevaluation criteria.
4. To supply the products which customers are satisfied with, we willcontinue to work hard with our suppliers to pursue the quality andprice as well as to ensure stable supply.

Kyocera Group CSR Guidelines
Introduction
Since its foundation, Kyocera has declared that it will “provide
opportunities for the material and intellectual growth of all our
employees, and through our joint efforts, contribute to theadvancement of society and humankind” as its management rationale
and has managed its business based on the Kyocera Philosophy – thecore of management in the Kyocera Group. By practicing the Kyocera
Philosophy on a daily basis, we will contribute to the sounddevelopment of society as well as build mutual trust with stakeholders,and continuously develop the Kyocera Group.
We therefore have established the Kyocera Group CSR Guidelines,
which are our standards of corporate conduct, and will act towards thecreation of a sustainable society.
These guidelines will apply to Kyocera Corporation and Kyocera Group
companies, as well as all executive officers and employees.
1. Basic duties
We shall observe laws, regulations and corporate rules, haveunshakable moral values based on the Kyocera Philosophy and perform
corporate activities globally, making decisions based on the criterion of“What is the right thing to do as a human being?”©2024 KYOCERA Document Solutions Inc.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

2. Human Rights Initiatives and labor
2-1 We shall always be aware of changes in work environments and thecharacteristics and culture of each country to build up a personnel
system that can respond appropriately.
2-2 We shall respect the Human Rights Initiatives of employees and nottreat them severely or inhumanely, including abuse or any type ofharassment.
2-3 We shall promote the creation of attractive, rewarding work
environments by attempting to share opinions and information with
employees.
2-4 We shall respect the right of freedom of association based on thelaws, regulations and labor practices of each country.
2-5 We shall not allow forced labor or child labor.
2-6 We shall not engage in unfair and discriminatory treatment.
3. Health and safety
We shall observe laws and regulations related to health and safety, fire
control, and undertake health and safety measures more actively andcontinuously including through the implementation of risk assessmentand emergency preparedness to provide work environments that are
accident and disaster-free, where employees can work in safety and freefrom anxiety.
4. Environmental conservation
We shall regard the Kyocera Group Environmental Safety Policy as ourguideline for the environmental protection activities to be achieved. We
shall perform improvement activities more actively and continuously tocontribute to global environmental protection by working in acomprehensive fashion on environmental measures such asenvironmental preservation, energy conservation, climate change
prevention, resource conservation, global environmental productdevelopment and biodiversity conservation. At the same time, we shallcommunicate those efforts widely to society.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline
5. Fair trade and ethics
5-1 We shall compete fairly, transparently and freely, and carry out fairtrade.
5-2 We shall arrange and manage a clear import and export
management system in accordance with related laws andregulations in Japan and overseas.
5-3 When procuring materials, we shall conform to laws and regulations,do business faithfully, justly and fairly without abusing any
dominant bargaining position, and work to build up partnerships
based on mutual trust.
5-4 We shall request business partners to understand and cooperatewith our CSR activities.
5-5 We shall create, protect and utilize intellectual property rights,
respect the intellectual property rights of others, and prevent any
violation of their rights.
5-6 We shall neither offer nor receive inappropriate profits inrelationships with stakeholders.
5-7 We shall maintain sound and normal relationships with politicalorganizations and the authorities, and shall never offer bribes orillegal political contributions.
5-8 We shall steadfastly maintain an attitude of confrontation with
antisocial forces and reject any unjust claim.
5-9 We shall carry out activities to prevent wrongdoing and also arrange
systems to detect and respond to it immediately.
5-10 We shall not purchase any materials or products including conflictminerals or metals derived from them that create a source of funds
for armed groups causing Human Rights Initiatives violations.
6. Quality and product safety
We shall regard the Kyocera Quality Policy and Kyocera Product Safety
Policy as our guidelines to be achieved.
7. Information disclosure
We shall always foster communication with society through appropriate
information disclosure and active PR and IR activities; and aim at being
a fair, highly transparent and open business enterprise.
7-1 We shall strive to disclose information to stakeholders including
stockholders and investors quickly, appropriately and fairly; andpromote understanding of our management and business activities.
7-2 We shall foster fair stock transactions and strive to prevent insider
trading such as the buying and selling of stocks based on
undisclosed internal information.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline
8. Information security
We shall be aware that personal information and confidential
information are important and strive to prevent information leakages
while maintaining and promoting information security.
8-1 We shall be aware that personal information is important
information that constitutes privacy, and strive to protect it
thoroughly.
8-2 We shall properly manage and protect confidential information
received from customers or third parties, and confidential
information of companies obtained in the conduct of business, andprevent any leakage or misuse.
9. Business Continuity Plan (BCP)
We shall formulate a BCP and aim for quick recovery and operation even
if concerns over supply arise due to disaster, etc.
10. Social contribution
Based on the awareness that a business enterprise is a member ofsociety, we shall do our duty at all times as a corporate citizen that
supports the development of local communities and society, and carryout various social contribution activities, not just business.
10-1 We shall actively interact with local people and support activities
such as sports to contribute to the development of local
communities.
10-2 We shall strive to do our duty as a member of society throughvarious activities that contribute to society such as education,
research, culture, the arts, international exchange andcooperation, and environmental protection activities.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline
Content
RESPONSIBLE BUSINESS ALLIANCE (RBA) CODE OF CONDUCT .............................. 8
A．LABOR ..................................................................................................... 9
1) Prohibition of Forced Labor ........................................................................ 92) Young Workers ........................................................................................ 93) Working Hours ...................................................................................... 104) Wages and Benefits ................................................................................ 105) Non-Discrimination/Non-Harassment/Humane Treatment ............................. 106) Freedom of Association and Collective Bargaining ........................................ 11
B．HEALTH AND SAFETY................................................................................ 121) Occupational Health and Safety................................................................. 122) Emergency Preparedness ......................................................................... 123) Occupational Injury and Illness.................................................................. 12
4) Industrial Hygiene................................................................................... 135) Physically Demanding Work...................................................................... 136) Machine Safeguarding.............................................................................. 137) Sanitation, Food, and Housing................................................................... 138) Health and Safety Communication ............................................................. 13
C．ENVIRONMENT......................................................................................... 151) Environmental Permits and Reporting......................................................... 152) Pollution Prevention and Resource Conservation .......................................... 153) Hazardous Substances............................................................................. 154) Solid Waste ........................................................................................... 155) Air Emissions ......................................................................................... 156) Materials Restrictions .............................................................................. 167) Water Management................................................................................. 168) Energy Consumption and Greenhouse Gas Emissions.................................... 16
D．ETHICS................................................................................................... 171) Business Integrity.................................................................................... 172) No Improper Advantage........................................................................... 173) Disclosure of Information.......................................................................... 174) Intellectual Property................................................................................ 175) Fair Business, Advertising and Competition................................................. 176) Protection of Identity and Non-Retaliation................................................... 177) Responsible Sourcing of Minerals............................................................. 18
8) Privacy .................................................................................................. 18
E．MANAGEMENT SYSTEMS ........................................................................... 191) Company Commitment............................................................................. 192) Management Accountability and Responsibility............................................. 193) Legal and Customer Requirements............................................................. 19
4) Risk Assessment and Risk Management...................................................... 195) Improvement Objectives.......................................................................... 196) Training ................................................................................................ 197) Communication....................................................................................... 20
8) Worker/Stakeholder Engagement and Access To Remedy ............................. 20
9) Audits and Assessments........................................................................... 20
10) Corrective Action Process........................................................................ 2011) Documentation and Records.................................................................... 20
12) Supplier Responsibility........................................................................... 20©2024 KYOCERA Document Solutions Inc.

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KYOCERA Document Solutions Supply Chain CSR Procurement GuidelineRESPONSIBLE BUSINESS ALLIANCE (RBA) CODE OF
CONDUCT[Version 8.0 (2024)]
The Responsible Business Alliance (RBA) Code of Conduct establishes
standards to ensure that working conditions in supply chains are safe, and thatbusiness is conducted responsibly, ethically, and with respect for human rights
and the environment. The Code may be voluntarily adopted by any businessand subsequently applied by that business to its direct and indirect supply
chain and subcontractors, including providers of contract labor. To adopt theCode and become a participant (“Participant”), a business shall declare its
support for the Code and conduct due diligence in line with the Code and its
standards through the establishment of an effective management system.
Participants must regard the Code as a total supply chain initiative. At aminimum, Participants shall also require their next tier suppliers to
acknowledge and implement the Code. Fundamental to adopting the Code is
the understanding that a business, in all of its activities, must operate in fullcompliance with applicable laws, rules, and regulations*1. In alignment withinternationally recognized standards as listed under the References of thisdocument, and drawing upon best practices in global supply chains, elementsof this Code may go beyond legal compliance in order to advance social andenvironmental responsibility and business ethics. In no case can complying
with the Code violate applicable laws. If, however, there are differing
standards between the RBA Code and applicable laws, the RBA defines
conformance as meeting the strictest requirements.
The provisions of this Code are derived from and respect internationallyrecognized standards including:• OECD Guidelines for Multinational• UN Guiding Principles on Business and Human Rights• ILO Declaration on Fundamental Principles and Rights at Work• ILO Fundamental Conventions• UN Universal Declaration of Human Rights
The Code is made up of five sections:• Sections A, B, and C: Standards for Labor, Health and Safety, and theEnvironment, respectively.
• Section D: Standards relating to business ethics.
• Section E: Elements of an acceptable system to manage conformity to thisCode.
The RBA is committed to obtaining regular input from stakeholders in thecontinued development and implementation of the Code of Conduct.
＊1

The Code is not intended to create new and additional third-party rights, including forworkers©2024 KYOCERA Document Solutions Inc.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

A．LABOR
Participants commit to respect the human rights of workers, and to treat themwith dignity. This applies to direct and indirect suppliers, as well as all workers
including temporary, migrant, student, contract, direct employees, and anyother type of worker.
The labor standards are as follows:

1) Prohibition of Forced Labor
Forced labor in any form, including but not limited to, bonded (including
debt bondage) or indentured labor, involuntary or exploitative prison labor,
slavery or trafficking of persons is not permitted. This includes transporting,harboring, recruiting, transferring, or receiving persons by means of threat,
force, coercion, abduction or fraud for labor or services. There shall be no
unreasonable restrictions on workers’ freedom of movement in the facility
in addition to unreasonable restrictions on entering or exiting companyprovided facilities including, if applicable, workers’ dormitories or living
quarters. As part of the hiring process, all workers must be provided with awritten employment agreement in their native language, or in a language
the worker can understand, that contains a description of terms andconditions of employment. Foreign migrant workers must receive theemployment agreement prior to the worker departing from his or her
country of origin and there shall be no substitution or change(s) allowed in
the employment agreement upon arrival in the receiving country unlessthese changes are made to meet local law and provide equal or better
terms. All work shall be voluntary, and workers shall be free to leave workat any time or terminate their employment without penalty if reasonable
notice is given, which shall be clearly stated in workers’ contracts.
Participants shall maintain documentation on all leaving workers.
Employers, agents, and sub-agents’ may not hold or otherwise destroy,
conceal, or confiscate identity or immigration documents, such as
government-issued identification, passports, or work permits.
Notwithstanding the foregoing, employers can only hold documentation if
necessary to comply with the local law. In this case, at no time shallworkers be denied access to their documents. Workers shall not be required
to pay employers’ agents or sub-agents’ recruitment fees or other related
fees for their employment. If any such fees are found to have been paid byworkers, such fees shall be repaid to the worker.

2) Young Workers
Child labor shall not be used in any stage of manufacturing. The term
“child” refers to any person under the age of 15, or under the age forcompleting compulsory education, or under the minimum age for
employment in the country, whichever is greatest. Workers under the ageof 18 (Young Workers) shall not perform work that is likely to jeopardize
their health or safety, including night shifts and overtime. Participants
shall ensure proper management of student workers through proper©2024 KYOCERA Document Solutions Inc.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guidelinemaintenance of student records, rigorous due diligence of educational
partners, and protection of students’ rights in accordance with applicablelaws and regulations. Participants shall implement an appropriate
mechanism to verify the age of workers. The use of legitimate workplacelearning programs, which comply with all laws and regulations, issupported. Participants shall provide appropriate support and training toall
student workers. In the absence of local law, the wage rate for student
workers, interns, and apprentices shall be at least the same wage rate asother entry-level workers performing equal or similar tasks. If child labor
is identified, assistance/remediation shall be provided.

3) Working Hours
Working hours shall not exceed the maximum set by local law. Further, aworkweek shall not be more than 60 hours per week, including overtime,
except in emergency or unusual situations. All overtime shall be voluntary.
Workers shall be allowed at least one day off every seven days.

4) Wages and Benefits
Compensation paid to workers shall comply with all applicable wage laws,
including those relating to minimum wages, overtime hours and legally
mandated benefits. All workers shall receive equal pay for equal workand qualification. Workers shall be compensated for overtime at pay
rates greater than regular hourly rates. Deductions from wages as adisciplinary measure shall not be permitted. For each pay period, workers
shall be provided with a timely and understandable wage statement that
includes sufficient information to verify accurate compensation for work
performed. All use of temporary, dispatch and outsourced labor shall bewithin the limits of the local law.

5) Non-Discrimination/Non-Harassment/Humane Treatment
Participants shall commit to a workplace free of harassment and unlawful
discrimination. There shall be no harsh or inhumane treatment including
violence, gender-based violence, sexual harassment, sexual abuse,
corporal punishment, mental or physical coercion, bullying, public
shaming, or verbal abuse of workers; nor is there to be the threat of any
such treatment. Companies shall not engage in discrimination orharassment based on race, color, age, gender, sexual orientation, gender
identity or expression, ethnicity or national origin, disability, pregnancy,
religion, political affiliation, union membership, covered veteran status,
protected genetic information or marital status in hiring and employment
practices such as wages, promotions, rewards, and access to training.
Disciplinary policies and procedures in support of these requirements
shall be clearly defined and communicated to workers. Workers shall be
provided with reasonable accommodation for religious practices anddisability. In addition, workers or potential workers should not be
subjected to medical tests, including pregnancy or virginity tests, or
physical exams that could be used in a discriminatory way. This was©2024 KYOCERA Document Solutions Inc.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline
drafted in consideration of ILO Discrimination (Employment andOccupation) Convention (No.111).

6) Freedom of Association and Collective Bargaining
Open communication and direct engagement between workers andmanagement are the most effective ways to resolve workplace andcompensation issues. Workers and/or their representatives shall be able
to openly communicate and share ideas and concerns with management
regarding working conditions and management practices without fear of
discrimination, reprisal, intimidation, or harassment. In alignment withthese principles, participants shall respect the right of all workers to formand join trade unions of their own choosing, to bargain collectively, andto engage in peaceful assembly as well as respect the right of workers torefrain from such activities. Where the right of freedom of associationand collective bargaining is restricted by applicable laws and regulations,workers shall be allowed to elect and join alternate lawful forms ofworker representations.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

B. HEALTH AND SAFETY
Participants recognize that in addition to minimizing the incidence of workrelated injuries and illnesses, a safe and healthy working environment
enhances the quality of products and services, consistency of production andworker retention and morale. Participants also recognize that ongoing worker
input and education are essential to identifying and solving health and safetyissues in the workplace.
The health and safety standards are as follows:

1) Occupational Health and Safety
Worker potential for exposure to health and safety hazards (chemical,
electrical and other energy sources, fire, vehicles, and fall hazards, etc.)
shall be identified and assessed, mitigated using the Hierarchy ofControls. Where hazards cannot be adequately controlled by thesemeans, workers shall be provided with appropriate, well-maintained,
personal protective equipment, and educational materials about risks tothem associated with these hazards. Gender-responsive measures shallbe taken, such as not having pregnant women and nursing mothers inworking conditions, which could be hazardous to them or their child andto provide reasonable accommodations for nursing mothers.

2) Emergency Preparedness
Potential emergency situations and events shall be identified andassessed, and their impact minimized by implementing emergency plans
and response procedures including emergency reporting, employee
notification and evacuation procedures, worker training, and drills.
Emergency drills shall be executed at least annually or as required by
local law, whichever is more stringent. Emergency plans shall also
include appropriate fire detection and suppression equipment, clear andunobstructed egress, adequate exit facilities, contact information for
emergency responders, and recovery plans. Such plans and procedures
shall focus on minimizing harm to life, the environment, and property.

3) Occupational Injury and Illness
Procedures and systems shall be in place to prevent, manage, track andreport occupational injuries and illnesses, including provisions toencourage worker reporting, classify and record injury and illness cases,
provide necessary medical treatment, investigate cases and implement
corrective actions to eliminate their causes, and facilitate the return ofworkers to work. Participants shall allow workers to remove themselvesfrom imminent harm, and not return until the situation is mitigated,without fear of retaliation.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

4) Industrial Hygiene
Worker exposure to chemical, biological, and physical agents shall beidentified, evaluated, and controlled according to the Hierarchy ofControls. When hazards cannot be adequately controlled, workers shallbe provided with and use appropriate, well-maintained, personal
protective equipment free of charge. Participants shall provide workers
with safe and healthy working environments, which shall be maintained
through ongoing, systematic monitoring of workers’ health and working
environments. Participants shall provide occupational health monitoring
to Responsible Business Alliance Code of Conduct v8.0 5 routinely
evaluate if workers’ health is being harmed from occupational exposures.
Protective occupational health programs shall be ongoing and include
educational materials about the risks associated with exposure to
workplace hazards.

5) Physically Demanding Work
Worker exposure to the hazards of physically demanding tasks, including
manual material handling and heavy or repetitive lifting, prolonged
standing, and highly repetitive or forceful assembly tasks shall beidentified, evaluated, and controlled.

6) Machine Safeguarding
Production and other machinery shall be evaluated for safety hazards.
Physical guards, interlocks, and barriers shall be provided and properly
maintained where machinery presents an injury hazard to workers.

7) Sanitation, Food, and Housing
Workers shall be provided with ready access to clean toilet facilities,
potable water and sanitary food preparation, storage, and eating
facilities. Worker dormitories provided by the Participant or a labor agent
shall be maintained to be clean and safe, and provided with appropriate
emergency egress, hot water for bathing and showering, adequate
lighting, and adequate conditioned ventilation, individually secured
accommodations for storing personal and valuable items, and reasonable
personal space along with reasonable entry and exit privileges.

8) Health and Safety Communication
Participants shall provide workers with appropriate workplace health andsafety information and training in the language of the worker or in alanguage the worker can understand for all identified workplace hazards
that workers are exposed to, including but not limited to mechanical,
electrical, chemical, fire, and physical hazards. Health and safety related
information shall be clearly posted in the facility or placed in a location
identifiable and accessible by workers. Health information and training
shall include content on specific risks to relevant demographics, such as©2024 KYOCERA Document Solutions Inc.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline
gender and age, if applicable. Training shall be provided to all workers
prior to the beginning of work and regularly thereafter. Workers shall be
encouraged to raise any health and safety concerns without retaliation.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

C. ENVIRONMENT
Across all business functions, Participants recognize that environmental
responsibility is integral to producing world-class products. Participants shallidentify the environmental impacts and minimize adverse effects on thecommunity, environment, and natural resources, while safeguarding the healthand safety of the public.
The environmental standards are as follows:

1) Environmental Permits and Reporting
All required environmental permits (e.g. discharge monitoring),
approvals, and registrations shall be obtained, maintained, and kept
current and their operational and reporting requirements shall befollowed.

2) Pollution Prevention and Resource Conservation
Emissions and discharges of pollutants and generation of waste shall beminimized or eliminated at the source or by practices such as adding
pollution control equipment; modifying production, maintenance, andfacility processes; or by other means. The use of natural resources,
including water, fossil fuels, minerals, and virgin forest products, shall beconserved by practices such as modifying production, maintenance andfacility processes, materials substitution, re-use, conservation, recycling,or other means.

3) Hazardous Substances
Chemicals, waste, and other materials posing a hazard to humans or theenvironment shall be identified, labeled, and managed to ensure theirsafe handling, movement, storage, use, recycling or reuse, and disposal.
Hazardous waste data shall be tracked and documented.

4) Solid Waste
Participants shall implement a systematic approach to identify, manage,
reduce, and responsibly dispose of or recycle solid waste (nonhazardous). Waste data shall be tracked and documented.

5) Air Emissions
Air emissions of volatile organic chemicals, aerosols, corrosives,
particulates, ozone depleting substances, and combustion byproducts
generated from operations shall be characterized, routinely monitored,
controlled, and treated as required prior to discharge. Ozone- depleting
substances shall be effectively managed in accordance with the Montreal
Protocol and applicable regulations. Participants shall conduct routine
monitoring of the performance of its air emission control systems.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline6) Materials Restrictions
Participants shall adhere to all applicable laws, regulations, and customer
requirements regarding the prohibition or restriction of specificsubstances in products and manufacturing, including labeling forrecycling and disposal.

7) Water Management
Participants shall implement a water management program that
documents, characterizes, and monitors water sources, use anddischarge; seeks opportunities to conserve water; and controls channelsof contamination. All wastewater shall be characterized, monitored,
controlled, and treated as required prior to discharge or disposal.
Participants shall conduct routine monitoring of the performance of its
wastewater treatment and containment systems to ensure optimal
performance and regulatory compliance.

8) Energy Consumption and Greenhouse Gas Emissions
Participants shall establish and report against an absolute corporate-wide
greenhouse gas reduction goal. Energy consumption and all Scopes 1, 2,
and significant categories of Scope 3 greenhouse gas emissions shall be
tracked, documented, and publicly reported. Participants shall look formethods to improve energy efficiency and to minimize their energy
consumption and greenhouse gas emissions.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

D．ETHICS
To meet social responsibilities and to achieve success in the marketplace,
Participants and their agents shall uphold the highest standards of ethics
including the following:

1) Business Integrity
The highest standards of integrity shall be upheld in all businessinteractions. Participants shall have a zero-tolerance policy to prohibit
any and all forms of bribery, corruption, extortion and embezzlement.

2) No Improper Advantage
Bribes or other means of obtaining undue or improper advantage shallnot be promised, offered, authorized, given, or accepted. This prohibition
covers promising, offering, authorizing, giving or accepting anything ofvalue, either directly or indirectly through a third party, in order to obtainor retain business, direct business to any person, or otherwise gain an
improper advantage. Monitoring, record keeping, and enforcement
procedures shall be implemented to ensure compliance with
anticorruption laws.

3) Disclosure of Information
All business dealings shall be transparently performed and accuratelyreflected on the Participant’s business books and records. Information
regarding participant’s labor, health and safety, environmental practices,business activities, structure, financial situation, and performance shallbe disclosed in accordance with applicable regulations and prevailingindustry practices. Falsification of records or misrepresentation of
conditions or practices in the supply chain are unacceptable.

4) Intellectual Property
Intellectual property rights shall be respected. Transfer of technology andknow-how is to be done in a manner that protects intellectual property
rights, and customer and supplier information shall be safeguarded.

5) Fair Business, Advertising and Competition
Standards of fair business, advertising, and competition shall be upheld.

6) Protection of Identity and Non-Retaliation
Programs that ensure the confidentiality, anonymity, and protection of
supplier and employee whistleblowers*2 shall be maintained, unlessprohibited by law. Participants shall have a communicated process fortheir personnel to be able to raise any concerns without fear of
retaliation.
*2 Whistleblower definition: Any person who makes a disclosure about improper conduct by an

employee or officer of a company, or by a public official or official body.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline7) Responsible Sourcing of Minerals
Participants shall adopt a policy and exercise due diligence on the source
and chain of custody of the tantalum, tin, tungsten, gold, and cobalt in
the products they manufacture to reasonably assure that they aresourced in a way consistent with the Organization for Economic Cooperation and Development (OECD) Guidance for Responsible Supply
Chains of Minerals from Conflict- Affected and High-Risk Areas or anequivalent and recognized due diligence framework.

8) Privacy
Participants shall commit to protecting the reasonable privacy
expectations of personal information of everyone they do business with,including suppliers, customers, consumers, and employees. Participants
shall comply with privacy and information security laws and regulatory
requirements when personal information is collected, stored, processed,transmitted, and shared.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline

E. MANAGEMENT SYSTEMS
Participants shall adopt or establish a management system with a scope that is
related to the content of this Code. The management system shall be designed
to ensure: (a) compliance with applicable laws, regulations and customer
requirements related to the participant’s operations and products; (b)conformance with this Code; and (c) identification and mitigation of operationalrisks related to this Code. It shall also facilitate continual improvement.
The management system shall contain the following elements:

1) Company Commitment
Participants shall establish human rights, health and safety, environmental
and ethics policy statements affirming Participant’s commitment to due
diligence and continual improvement, endorsed by executive
management. Policy statements shall be made public and communicatedto workers in a language they understand via accessible channels.

2) Management Accountability and Responsibility
Participants shall clearly identify senior executive and company
representative(s) responsible for ensuring implementation of the
management systems and associated programs. Senior management
reviews the status of the management systems on a regular basis.

3) Legal and Customer Requirements
Participants shall adopt or establish a process to identify, monitor andunderstand applicable laws, regulations, and customer requirements,
including the requirements of this Code.

4) Risk Assessment and Risk Management
Participants shall adopt or establish a process to identify the legal
compliance, environmental, health and safety*3, labor practice and ethics
risks, including the risks of severe human rights and environmental
impacts, associated with Participant’s operations. Participants shalldetermine the relative significance for each risk and implement
appropriate procedural and physical controls to control the identified
risks and ensure regulatory compliance.
*3 Areas to be included in a risk assessment for environmental health and safety are production

areas, warehouse and storage facilities, plant/facilities support equipment, laboratories and test
areas, sanitation facilities (bathrooms), kitchen/cafeteria and worker housing/dormitories.

5) Improvement Objectives
Participants shall establish written performance objectives, targets andimplementation plans to improve the Participant’s social, environmental,
and health and safety performance, including a periodic assessment ofParticipant’s performance in achieving those objectives.

6) Training
Participants shall establish programs for training managers and workers©2024 KYOCERA Document Solutions Inc.

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to implement Participant’s policies, procedures, and improvement
objectives and to meet applicable legal and regulatory requirements.

7) Communication
Participants shall establish process for communicating clear and accurate
information about Participant’s policies, practices, expectations, andperformance to workers, suppliers, and customers.

8) Worker/Stakeholder Engagement and Access To Remedy
Participants shall establish processes for ongoing two-way
communication with workers, their representatives, and otherstakeholders where relevant or necessary. The process shall aim to
obtain feedback on operational practices and conditions covered by thisCode, and to foster continuous improvement. Workers shall be given asafe environment to provide grievance and feedback without fear of
reprisal or retaliation.

9) Audits and Assessments
Participants shall conduct periodic self-evaluations to ensure conformity
to legal and regulatory requirements, the content of the Code, andcustomer contractual requirements related to social and environmental
responsibility.

10) Corrective Action Process
Participants shall establish a process for timely correction of deficiencies
identified by internal or external assessments, inspections,investigations, and reviews.

11) Documentation and Records
Participants shall create and maintain documents and records to ensure
regulatory compliance and conformity to company requirements alongwith appropriate confidentiality to protect privacy.

12) Supplier Responsibility
Participants shall establish a process to communicate Code requirements
to suppliers and to monitor supplier compliance to the Code.

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KYOCERA Document Solutions Supply Chain CSR Procurement Guideline
The following references were used in preparing this Code and may be usefulsources of additional information. The following references may or may not beendorsed by each Participant:Standards and Conventions:• ILO Fundamental Conventions

https://www.ilo.org/global/standards/introduction-to-international-labourstandards/conventions-and-recommendations/lang--en/index.htm
o Freedom of Association and Protection of the Right to Organise
Convention, 1948 (No.87)
o Right to Organise and Collective Bargaining Convention, 1949 (No.98)
o Forced Labour Convention, 1930 (No.29)
o Abolition of Forced Labour Convention, 1957 (No.105)
o Minimum Age Convention, 1973 (No.138)
o Worst Forms of Child Labour Convention, 1999 (No.182)
o Equal Remuneration Convention, 1999 (No.100)
o Discrimination (Employment and Occupation) Convention, 1958 (No.111)
o Occupational Safety and Health Convention, 1981 (No.155), and thePromotional Framework, 2006 (No.187)• OECD Due Diligence Guidance for Responsible Supply Chains of Minerals from
Conflict-Affected and High-Risk Areas
https://www.oecd.org/daf/inv/mne/OECD-Due-Diligence-Guidance-MineralsEdition3.pdf• OECD Guidelines for Multinational Enterprises
https://www.oecd.org/investment/mne/1903291.pdf• United Nations (UN) Guiding Principles on Business and Human Rights
https://www.ohchr.org/sites/default/files/Documents/Publications/GuidingPri
nciplesBusinessHR_EN.pdf• Universal Declaration of Human Rights
https://www.un.org/en/universal-declaration-human-rights/• United Nations Convention Against Corruption
https://www.unodc.org/unodc/en/treaties/CAC/• United Nations Convention on the Rights of the Childhttps://www.ohchr.org/en/instrumentsmechanisms/instruments/convention-rights-child• United Nations Convention on the Elimination of All Forms of Discrimination
Against Women
https://www.ohchr.org/en/instrumentsmechanisms/instruments/convention-elimination-all-forms-discriminationagainst-women• United Nations Global Compact
https://unglobalcompact.org/©2024 KYOCERA Document Solutions Inc.

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Other Useful References:• Dodd-Frank Wall Street Reform and Consumer Protection Act
https://www.investor.gov/introduction-investing/investing-basics/rolesec/laws-govern-securities-industry#df2010• Eco Management & Audit System
https://green-business.ec.europa.eu/eco-management-and-audit-schemeemas_en• Ethical Trading Initiative
https://www.ethicaltrade.org/• ILO Code of Practice in Safety and Healthhttps://www.ilo.org/safework/lang--en/index.htm• ISO 14001 and related standards – Environmental management• ISO 45001:2018 - Occupational health and safety management systems• National Fire Protection Association
https://www.nfpa.org/• Social Accountability International (SAI)
https://sa-intl.org/
o SA 8000 https://sa-intl.org/programs/sa8000/• United States Federal Acquisition Regulation
https://www.acquisition.gov/browse/index/far<Document Revision History>
December 2008, Version 1
September 2016, Version 2
September 2019, Version 3
April 2022, Version 4 (Full revision associated with the official participationof RBA)
July 2022, Version 4.1 (Correction of errors in writing)May 2024, Version 5 (Revision associated with the enforcement of Version
8.0 of RBA Code of Conduct)©2024 KYOCERA Document Solutions Inc.

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