Apr 18, 2024
To: KUT master’s program students

Translation

From: The Director, University Library and Academic Information Resources
Notification of Requirements Related to Master’s Thesis Database Creation and Publication
The following are the master’s thesis submission guidelines for students who will receive a Master’s degree in
September 2024.
1. Deadline for submission of master’s theses：5 p.m., Thursday, September 19, 2024.
2. Master’s thesis submission procedure(1) Get prior approval from your supervisor regarding the final version of your master’s thesis.
(2) Save your master’s thesis and abstract, in PDF format, onto one DVD-R and submit it to KUT Library.
(This is different from doctoral students, who must submit their dissertations to the Educational Affairs
Division.)(3) On the DVD-R, write with a permanent marker, “Master’s Thesis”, your year and month of graduation,
your name, your student ID number, and the name of your course and laboratory.
(4) The name of the PDF document file containing your entire thesis should be your student ID number (inEnglish in one byte characters, e.g. “1225000.pdf”).
The name of the PDF document file containing your abstract should be “a + student ID number. pdf” (inEnglish one byte characters, e.g. “a1225000.pdf”)(5) Submit a completed “Agreement to Registration in the Academic Resource Repository” along with theDVD-R, to give permission for external publication. If you do not wish to disclose your documents
externally, submit a completed “Request for non-disclosure outside of the university.”
3. Submission of two agreement forms(1) Your entire master’s thesis will be made open to the public (by password authentication only), internallythrough the campus network, and both internally and externally via the Academic Resource Repository.
Therefore, permission for publication must be obtained from all copyright holders. Along with the DVD-R,
you must complete and submit to the KUT Library (1) the attached “Agreement Form” to consent tointernal publication; and (2) “Agreement to Registration in the Academic Information Repository” toconsent to internal and external publication.
(2) Deadline for submission of the two agreement forms: 5 p.m., Thursday, September 19, 2024.
4. Publication of master’s theses(1) Abstracts of master’s theses will be published in the Kochi University of Technology Library Web(on-line). If the Agreement Form contains a statement that the publication of the thesis is postponed, thepublication of the abstract will be postponed concurrently.
(2) Entire master’s theses will be released both internally, through Kochi University of Technology Library
Web (by password authentication only) and internally and externally through the Kochi University ofTechnology Academic Resource Repository.
(3) The tentative date of publication is October 2024.

Exhibit (Master)
AGREEMENT FORM
To: The Director, University Library and Academic Information Resources
I grant the Kochi University of Technology Library permission to create a database entry of my master’s
thesis in the Kochi University of Technology Library Web and to use the database entry as specified below for
the purpose of internal publication.
NameCourse
Student ID No.
Date of degree acquisition(year/month)
Title
Author’s name
(If you co-wrote your master’s thesis
with other students, you should write thenames of all authors here.)

Supervisor’s nameContact

Phone number

information

Permanent E-mailaddress<Notes>1. The scope of disclosure of the entire master’s thesis in accordance with this Agreement is within campus,and only via Kochi University of Technology Library, using password authentication. This form is anagreement to make your master’s thesis open as stipulated above, under the Right of Reproduction andPublic Transmission of Copyright Law.
2. On the Kochi University of Technology Library web page, it is clearly stated that copying, printing anddownloading of theses may only be done for the purpose of research or education.
3. Your supervisor’s approval is required for publication of your master’s thesis.
4. If you wish to postpone the release of your master’s thesis, please fill out the section “Postponement ofthe publication of your master’s thesis.”
5. Information written in this Agreement Form will not be used for any purpose other than those mentioned
in this form.
<Postponement of the publication of your master’s thesis >The release of a master’s thesis can be delayed when there is a concern regarding intellectual property
protection (such as application for patent, or publication in an academic journal). If you wish to postpone
the release of your master’s thesis, please specify the reason and specify your preferred release date ofyour master’s thesis. However, the postponement period cannot exceed three years, and the full text ofyour master’s thesis will be made public automatically in three years. Re-postponing is not permitted asof 2017.
Reason for postponement
Requested date ofpublication

Note: The deadline for submission of master’s theses (pdf format) is two business days before
commencement.
Signature:Date:(Date/Month/Year)

Exhibit (Master)
Agreement to Registration in the Academic Resource Repository
To: The Director, University Library and Academic Information Resources

I agree to register my master’s thesis, described below, in the Academic Resource Repository of the Kochi
University of Technology in accordance with “Kochi University of Technology Academic Resource
Repository Guidelines*” for the purpose of its internal and external publication.
NameCourse
Student ID No.
Degree acquisition (year/month)
Title
Author’s name(s)(If you co-wrote your master’s thesis withother students, you should write the names of
all the authors here.)

Supervisor’s nameContact
information

Phone number
Permanent E-mail address

In the case where you signaled your intention to postpone the release of your thesis in the “Agreement Form,”
registration in the Academic Resource Repository will also be postponed until your desired date of release, as
indicated in the “Agreement Form.”* http://www.kochi-tech.ac.jp/library/kutarr/docu/kutarr_policy.pdf

Signature:
Date:(Date/Month/Year)

Exhibit (Master)
Request for non-disclosure outside of the university
To: The Director, University Library and Academic Information Resources
As I do not wish to make my entire master’s thesis available outside of the university, I request that my thesis
not be registered in the Academic Resource Repository of the Kochi University of Technology.

NameCourse
Student ID No.
Degree acquisition (year/month)
Title
Author’s name(s)(If you co-wrote your master’s thesis
with other students, you should write thenames of all the authors here.)

Reason for non-disclosure
Signatures ofauthorizers

Supervisor
Head of the course

Signature:
Date:(Date/Month/Year)