Academic Affairs (Kyomu) System
Online Student Enrolment

Guide
For Course Instructors
2021.04.01

Website http://rais.skr.u-ryukyu.ac.jp/dc/

Univ. of the Ryukyus Kyomu System
https://tiglon.jim.u-ryukyu.ac.jp/Portal/

Japanese / English

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1Grades Information

Syllabi

Mentorship

Enrolment/Grades

Syllabus

Academic Advisement(for Faculty-appointed Academic

Class lists, adding/dropping

Upload and confirm yourAdvisors) Advise students enrolledduring registration period,

syllabus

in teacher’s licensing programs,

and input of final gradesconfirm enrolment in other courses,and student records (Karte)2

科目担当教員
From 2021, the method to enrol students in courses has changed, giving instructors more control in adding students tocourses. This guide explains the new enrolment procedures through the university Academic Affairs (Kyomu) System.

１．Changing the Method of Enrolment

・・・ 4Term 1 from late March until April 7
Term 2 from late September until September 27① Verify your current courses② Change the method of enrolment

・・・ 4・・・ 7

２．Provisional Enrolment & Lottery Results (First Class Lists)

・・・10

Announced at 9:00 a.m. on April 8 (T1) and September 30 (T2)

３．During the Registration Period・・・12※ The Registration Period is April 9-22 (T1) and October 1-14 (T2). Students may request to be added to or
dropped from your courses. Instructors can now add or drop students based on their requests.

4．How to Add or Drop Students

・・・14This section explains how to add or drop students to your courses

5．How to Send email messages to Enrolled students

・・・16

Inform students of important announcements using the email function※ Changing the enrolment method must be done before the end of the Provisional Enrolment
period (see 1. above for dates)
The Academic Calendar (in Japanese) is available here: http://rais.skr.u-ryukyu.ac.jp/wordpress/wp-

content/uploads/gakunenreki/R3_nana.pdf

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科目担当教員① List of your current courses
This screen displays the courses you will teach during the current semester. You can also see a List of Students.

List of Students
Click on Enrolment/Grades toactivate its sub-menus,
including List of Students andGrades for each course that you
currently teachOverview of Courses
The overview shows current
courses, method of add/drop,enrolment codes, number of
調整方法

currently enrolled students andstudent requests to be added ordropped.

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Click on View to get more information about a particular course.

Enrolment Method
Shows current method of
Add/Drop for your courses※ The default setting is Add
onlyView
Click to change the method ofadding or dropping
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Preliminary student lists areviewable here following theProvisional Enrolment period.

Enrolment CodeAlthough all courses have anenrolment code, it can only be
used if enabled.
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Confirm/Change the method of Add/Drop and students currently enrolled in a course.

Current Method of Drop/Add
Important! Instructors may change
the method of dropping or adding
students until the end of theProvisional Enrolment periods: byApril 7 (T1) and by September 27(T2).

ChangeClick Change to change the method ofenrolment.

Current Enrollees
Shows students who are currentlyenrolled in the course. As students
add or drop, those changes will bereflected here.

学生 太郎

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科目担当教員② Changing the method of Dropping current students or Adding new students
To change the method of Enrolment, click View. On the next screen select how you want to add/drop students.

Important! This setting can only be changed during the provisional registration period (see previous slide).

調整方法

View

Click Change to change the methodof Dropping current students orAdding new students.

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Mutlu yaşlar Cihangir

科目担当教員

Instructors can choose how they wish students to enroll in their courses. There are four options, as described below.

Instructors can specify a suitable method of enrolment individual courses. “Add Only” is the default setting for allcourses.

Confirm how to Drop/Add students
Select one of the four methods and click
Confirm

Ways to Add or Drop Students〇 Add Only

〇 Add/Drop※Default SettingShows student requests to join your course. SelectShows students requests to join your course. Selectstudents to add. Also shows student requests to dropstudents to add. Unselected students will be dropped

your course. Instructor can delete the student byautomatically.

approving the request.

〇 Automatic〇 Enrolment CodeStudents are added automatically on a ‘first-come,The traditional method of enrolling a student is to

first-served’ basis until the maximum enrolment isInform them of an enrolment code. 8Students can thenreached.

enroll themselves until the end of the Registration
Period.

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Confirmation of Change
After changing the method, the newmethod of enrolment will bedisplayed here and in the list ofcourses you teach this semester.

Changes made will be reflected in
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the list of your courses.

9科目担当教員※ Available from 9:00 a.m. the following day after close of Preliminary Enrolment Period.

List of Students
To obtain a preliminary listof students enrolled in yourcourse, click to display all
the courses you teach during
the current semester.

View
Click here to see the list of
調整方法

enrolled students for eachcourse.
Note that the information willchange as students areadded/dropped. The final classlist will be available at theend of the Enrolment period.

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Class lists can be downloaded as Excel of PDF files.

List of Students
Following the Provisional Enrolment
Period, a list of currently enrolled
students is available via download in
Excel of PDF format.

学生 太郎

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Number of Currently Enrolled students, and the number of Requests to Add/Drop are displayed
Click on Enrolment/Grades andList of students to display

the courses you teach thecurrent semester.

Enrolled
Displays the current number ofenrolled students in aparticular course.

Add
Displays the current number of
調整方法

requests to be added to yourcourses.

Drop
Displays the current number ofrequests to be dropped fromyour courses.

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Click on View and then Add or Drop students accordingly.

The following applies to thesesettings:○ Add (Default Setting)○ Add/Drop
After clicking view, you can giveor deny permission to students tojoin your courses. How to do it
is explained on the next slide.

○ Enrolment Code
調整方法

The traditional method ofenrolling a student is toInform them of an enrolment
code. Students can then enroll
themselves until the end of theRegistration Period.

○ AutomaticStudents are added
automatically on a ‘first-come,first-served’ basis until themaximum enrolment is reached. 13

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Add Requests
Add must be enabled (will not display on
automatic or enrolment code settings)
Students who have requested to join your course

will be displayed here.

Tick the checkbox in order to select students tobe added. Select All will select all students inthe list.

Add・By clicking the Add button, the selectedstudents will be added to the course. Students
are automatically notified on their personal page.

Don’t Add・By clicking the Don’t Add button,
selected students will NOT be added to the course.
Students are automatically notified on theirpersonal page.

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DropWhen Add/Drop is enabled, students who request to
be dropped from the course will appear here. Upon

requesting to drop, that student will no longer
appear on the list of currently enrolled students.

Select the students to be dropped by ticking thecheckbox and clicking the Drop button.

Conversely, clicking on the Don’t Drop button
returns the student to the list of currently
enrolled students.

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Use the email function to send announcement of important information to students enrolled in a course.

Attention!

①The Kyomu System times out after 30
minutes. We recommend that you typea message using a text editing②

software and then copy/paste themessage into the box.

① Compose
Start a new message by clicking
Compose. A pop-up window will appear.

② List of Courses
From the List of Course, select thecourse that you want to send amessage to.

③ Select③

Select the course from the list.

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科目担当教員④ To
The currently enrolled students
for the selected course will bedisplayed. Send to selectedstudents by clicking the box
next to the names, or to all④students by Select All.

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科目担当教員⑤ Subject
Subject heading is limited to 1000
characters.

⑥ Require Reply
If you want your students top reply to yourmessage, you can do so by clicking Require
Reply. Students cannot reply unless thisbutton is checked. If you know that you will⑤

be sending and replying to multiple messages,
we recommend using a regular mail platform

Forced Mail
Students have to login to see messages sent
through this system, However, by clicking
Forced Mail, the message will be sent to thestudent’s registered email account. Only
the Subject and Body of the message are sent.

⑥Students can obtain any attachments bylogging in to the system.

⑦⑦ Attachment
3 files of 10MB (Total of 30MB) can beattached. Login is required for students todownload them.

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If Forced Mail is used, the message will appear as in the sample below.

Examples of Messages Sent

Examples of Messages Received

・Ask for Reply

・Cannot reply (must login to Kyomu System to reply)

・Forced Mail message

・Subject Header are displayed

・Send Attachment

・Sender and Message Body are displayed（Body of the message will be displayed）

If there are attached files, the student will be notified tologin to the Kyomu System in order to download the attachment.

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