Registration Policy
The registration and participation in ESTRO events are governed by this Registration Policy. By
submitting your registration for, ESTRO events, you are deemed to have agreed to comply withthis Registration Policy.
Registration Eligibility
ESTRO events is open to healthcare professionals with an interest in radiotherapy and oncology,
as well as representatives from Exhibiting companies and individuals invited or approved byESTRO. The individuals participating in ESTRO events are hereinafter referred to as "delegates" or"corporate representatives".
ProcedureESTRO no longer accepts registration orders for Health Care Professionals directly frompharmaceutical and Medical Technologies companies. This policy adjustment is in accordancewith the implementation of our EACCME® accreditation, as outlined in its regulations. We invitedelegates to take charge of their registration by independently accessing our ESTRO 2024
registration website.
Registrations can be made in advance online through the official ESTRO events registration
website or onsite at the dedicated registration desks. Generally, registrations are processed on afirst-come, first-served basis. ESTRO will promptly notify individuals whose registrations could notbe accepted. However, confirmation of registration is subject to full payment.
Username and password
To register for ESTRO events via the web, it is necessary to create a MyESTRO account, enabling
you to set your own privacy preferences in accordance with the ESTRO Privacy Statement.
It is your responsibility to maintain the confidentiality of your password and account, as well as toreport any suspected unauthorized use of your account or any security breaches to ESTRO.
ESTRO will not be held liable for any loss incurred due to the unauthorized use of your account.
Registration Fees
The registration fees for ESTRO events are detailed on the events registration page, which can befound on the official ESTRO website at www.estro.org.
The registration fee includes event participation and, if available, access to the industry
exhibition.
Registration fees and other associated charges are inclusive of VAT.
Indirect taxes/ Withholding taxes
To ensure compliance with withholding tax or indirect tax regulations, such as VAT, GST, or sales
tax, the Customer is considered to be located at the place indicated in the "Company details"
section as reported on the ESTRO events Registration form. Upon specific request, invoices can

be sent to the address specified under "Invoice details." However, it is important to note that thebilled entity remains the "Company details" entity.
Fees and charges are net of any local taxes applicable in the country of the Customer, such as,
but not limited to (when applicable) VAT, GST, Sales tax, withholding tax or any similar tax of any
nature whatsoever. All present and future Customer's local taxes, as well as fines and/orpenalties and/or interest assessed directly or indirectly on such amounts (if any) which may apply
to fees or charges due for or in connection with the event, will always (even retroactively) beborne by the Customer. The Customer is solely responsible for paying any such local taxes inaddition to applicable ESTRO fees and charges. ESTRO cannot be held responsible for seeking
any refund of such local taxes and will not initiate any procedure to that effect.”
Payment Method
ESTRO accepts payment for ESTRO events registration by credit card or electronic bank transfer.
If you prefer to pay by electronic bank transfer, please contact the event team at
events@estro.org. An invoice or a proforma with relevant payment instruction details will be sent
to your email.
Cancellation and Refund
ESTRO understands that circumstances may arise which require you to cancel your registration:
1. Refund: If you decide to cancel your registration, you will be eligible to receive a refund of
85% of the registration fees. The remaining 15% will be retained to cover handlingcharges.
2. A refund is solely issued to the original account from which the invoice payment wasmade.
3. Cancellation deadline: Please note that any cancellation request received within 1 month
before the date of the event will not be eligible for a refund.
4. Transfer of Registration: a registration cannot be transferred to another individual.
Insurance
ESTRO does not accept liability for individual medical, travel or personal insurance. In the eventof unforeseen or serious circumstances beyond its control, ESTRO shall be entitled to cancel ormodify the dates of the event. Delegates shall not be entitled to compensation for any costs ordamages incurred as a consequence of such a cancellation or change. All delegates are urged totake personal travel insurance.
ESTRO accepts no responsibility for any belongings you may bring to ESTRO events. Bringing suchbelongings is at your own risk.
Children under the age of 18 are not permitted on scientific sessions and the Exhibit Hall floor.
Event Rules and Regulations
While participating in ESTRO events, it is mandatory to adhere to all policies or directives,
including but not limited to security, health, and safety regulations, that are in effect during theevent. These directives may be provided by ESTRO, relevant third parties, the person in charge ofthe event venue, or any competent authority.
ESTRO accepts no responsibility for any belongings you may bring to ESTRO events. Bringing suchbelongings is at your own risk.
Children under the age of 18 are not permitted on scientific sessions and the Exhibit Hall floor.

Lead Retrieval Device
Exhibiting companies can order separately a Lead Retrieval Device that allows them to scanbadges of ESTRO events participants as to obtain reports on attendance.
This device is licensed to the Exhibiting companies for the purpose of scanning ESTRO events
participants' badge only on their stand location or at a location where the Company is organisinga satellite Symposium, event, cocktails, dinner.
Scanning of your badge by an Exhibiting company should always be done with yourexpress consent. By scanning your badge, the Exhibiting companies will collect your first name,family name, tittle, phone number, institution, specialty, location, and e-mail address.
This information should only be used by the Exhibiting companies for the purpose of evaluating
attendance and to present their products and services directly to you by e-mail.
Wi-Fi
ESTRO events will allow you to access and use the free Wi-Fi of the conference centre, if available.
You are required to use the WIFI legally, professionally and in accordance with the Wi-Fi
Acceptable Use Policy, in a way that would not violate the right of any third- party or create any
interference on the network.
Photographs and videos
ESTRO reserves the right to photograph and videotape all ESTRO events spaces (for the exceptionof the exhibition space as it is not allowed to take pictures of specific brands and/or products
displayed) and participants and to use and license such photographs and videos for a duration of
three years in any internal and external communication referring to ESTRO events, such as on its
websites and intranet, on the ESTRO events’ Programme, Final report, and in its annual reports aswell as on social media channels such as Twitter, Instagram, LinkedIn, Facebook or YouTube foradvertising, promotional or other commercial purposes related to ESTRO’s business, products orservices.
You hereby consent to such uses and irrevocably transfer and assign to ESTRO the right, title andinterest in and to the photographs and videos pertaining to you and any modified forms,
reproductions or compilations thereof, including the unrestricted right to publish or reproduce
and to license the publication and reproduction of your image. In addition, you expressly
recognize that the use of your image (including any reproduction or publication of your image) by
ESTRO, as explained above, is authorized free of charge, and therefore excludes any subsequent
additional request for compensation on a later date.
Speakers
At ESTRO events, as a speaker, you agree to comply at all times with the Code of Conduct asprovided hereunder.
VideoBy accepting to be a speaker at ESTRO events, you agree that ESTRO records your sessions anduses and distributes the video for commercial purposes as further specified under thephotographs and videos section here above.
Attendees

The event that you have registered for might be subject to export control, sanctions, or otherlegal restrictions. ESTRO aims to comply with all laws and regulation applicable to it and thereforereserves the right to withhold acceptance of your registration based on restrictions arising fromany EU sanctions regulations. By registering to this event, you acknowledge that it is your sole
responsibility to be in compliance with any sanctions and export control regulation that is
applicable to you and ESTRO hereby disclaims all liability for your non-compliance withabovementioned law and regulation.
Indemnity
You acknowledge and agree that you will indemnify ESTRO against any damages incurred byESTRO as a result of a third-party claim arising from your ESTRO events registration orparticipation, except to the extent such damages were directly caused by ESTRO.
Liability
ESTRO's potential liability in connection with ESTRO events (whether in contract, tort orotherwise) is limited to the total amount of your registration fee. Furthermore, any claim forindirect, special or consequential loss or damage of any kind or for any loss of business or profit,revenue, anticipated savings, contracts, loss of or corruption to data, loss of use, loss of goodwill,interruption of business or claims of other parties or other similar pecuniary loss howsoever
arising, even if ESTRO has been advised of their possibility, is expressly excluded.
To have a valid claim against ESTRO relating to your ESTRO events registration or participation,
you must notify ESTRO within six months after the ESTRO events ending date. You agree toexonerate ESTRO from any liability relating to claims notified after that time limit.
Intellectual Property
The ESTRO events digital platforms contains proprietary materials owned by ESTRO or its
suppliers. All rights reserved. The offerings or items detailed on the ESTRO events digitalplatforms, encompassing their titles, ownership rights, copyrights, trademarks, patents, andother relevant rights, are the exclusive property of ESTRO and/or its affiliated suppliers.
Trademarks
ESTRO is the trade name of European Society for Radiotherapy and Oncology.
ESTRO, the ESTRO logo, ESTRO events, are registered trademarks of ESTRO. All other product orcompany names that may be mentioned on the ESTRO events digital platform are trade names,
trademarks, or registered trademarks of their respective owners.
Code of Conduct
ESTRO values and encourages freedom of expression. To maintain a right balance between such
freedom of expression, you agree to:
1. always respect ESTRO's name, reputation, goodwill, and other business assets whenusing the ESTRO events digital platform.
2. ensure that any content that you make available does not infringe the rights of ESTRO,
another user, or any third party.
3. in particular, refrain from infringing any intellectual property rights, privacy and dataprotection laws, confidentiality commitments, trade or business secrets, banking secrecy,or other laws when using the ESTRO events digital platform.

4. refrain from making any statements that would be insulting, threatening, libellous,obscene, offensive to religious, political or ethical beliefs, discriminating or raciallyoriented, or otherwise infringing any applicable legislation or third-party rights.
5. refrain from making any statements that would be disrespectful, misrepresenting, orotherwise harmful to ESTRO, another user, or any third party.
6. refrain from discussing topics with competitors that could give rise to competition law
issues (such as price-fixing or market allocation agreements), and always conduct
discussions with competitors in accordance with applicable antitrust regulations.
7. refrain from using the ESTRO events digital platform to participate in or send contests,
pyramid systems, or chain letters.
8. refrain from sending or posting unsolicited e-mails or internal messages (spam) to otherusers (without their explicit consent).
9. refrain from harassing, discriminatory or demeaning conduct.
10. comply with all rules, policies, and procedures of the event.
11. comply with all applicable laws and regulations in the location where the event is beingheld.
ESTRO does not proactively monitor (neither before nor after publication of content) whether thecontent posted by users complies with the present Code of Conduct and the Terms of Use ofESTRO events digital platforms. ESTRO may however investigate at any time whether there are nocyber security incidents.
Privacy
ESTRO is committed to protecting your privacy needs. Please read in this regard the ESTRO
Privacy Statement which applies to the processing of your personal data related to yourregistration.
Links to and from other websites
The ESTRO events digital platform may contain links to other websites, which are not controlled
or maintained by ESTRO. Please note that ESTRO is not responsible for the content of those sites.
The inclusion of such links does not imply any endorsement of these sites.
Additionally, websites may also contain links to estro.org. ESTRO does however not take any
responsibility for the content of the concerned websites as it is not able to examine the entire
content of these websites.
Social MediaESTRO supports the use of social media. However, any third-party content posted through social
media channels maintained by ESTRO should not be taken as an endorsement of suchinformation.
Links to websites and other resources operated by parties other than ESTRO ("Third- PartyInformation") are provided solely as a convenience to the user. The perceptions, opinions, beliefs,and attitudes expressed through social media websites and other public forums are those ofemployees, related individuals, and other participating users of our websites, and are notnecessarily aligned with the policies, standards, and practices of ESTRO, its stakeholders orpartners.
These social media sites are available for and intended to encourage public dialogue and are, assuch, provided for outreach and informational purposes only.

ESTRO Contact
ESTRO is registered at Avenue Marnix 17 - 1000 Brussels - Belgium.
Telephone: +32 477 271 125
Email: info@estro.org
Belgian VAT number: BE0432.894.370
Applicable Law and Dispute Resolution
This Registration Policy and, more generally, all matters relating to registering for or participatingin ESTRO events shall be governed by Belgian law and as regards any claims against ESTRO, youagree to submit to the exclusive jurisdiction of the competent court of Brussels, Belgium.