Nineteenth session of the Governing Council of the Statistical Institute for
Asia and the Pacific&Eighteenth Management Seminar for the Heads of National Statistical
Offices in Asia and the PacificKuala Lumpur, Malaysia
13-15 December 2023
INFORMATION NOTE FOR PARTICIPANTS
I.

EVENT-RELATED INFORMATION
Venue and Opening session
1.

All events will be organised in Ballroom I, Level 2 at the Westin Kuala Lumpur, 199,
Bukit Bintang Road, 55100, Kuala Lumpur, Malaysia.

Tel.: +60 3-27318333
Link: www.thewestinkualalumpur.com (5 Star)
Location: https://maps.app.goo.gl/ZD6XCXpCxEgYMwBEA
2.

For logistical arrangements, all participants are requested to fill out the Google Form
https://bit.ly/LOGISTICSGCSIAP2023 by 27 November. This information is necessary
so that the co-hosting agency of these events, Department of Statistics of Malaysia(DOSM) can make arrangements and preparations.

3.

For the Governing Council, the session is scheduled to be at 09:30 hours on
Wednesday 13 December and Thursday 14 December at Ballroom I, as per the address
noted under paragraph 1 above.

4.

For the Management Seminar, the session is scheduled to be at 11:00 hours on Thursday
14 December and at 9:00 hours on Friday 15 December at Ballroom I as per address
noted under paragraph 1 above.
Note: The provisional schedule of events will be posted on SIAP website athttps://www.unsiap.or.jp/. Please kindly note that the schedule might be updated
regularly, so please check the SIAP website for the latest version.

5.

6.

Coffee Break and Lunch:•Morning & Afternoon break will be provided at the foyer of the Ballroom Ithroughout the meeting days to the participants.

•Lunch will be provided at hotel restaurants, Level I, the Westin Kuala Lumpur
throughout the meeting days to the participants.

Dress Code: The dress code for the Event is business attire.

Side events
7.

On 13 December, Sightseeing tour of Kuala Lumpur, Hop-on Hop-off (Night Tour), will
be held. On 14 December, an official welcoming dinner and cultural night will be held at
the same venue of the Governing Council and Management Seminar. On the morning of14 and 15 December, a morning recreational event may be held.

Identification badges
8.

Participants will be provided with name badges at registration prior to either theGoverning Council or the Management Seminar, depending on their participation in eachevent. For identification and security reasons, participants are requested to wear namebadges at all times during the events.

Working language during the meetings and seminars
9.

The meetings and seminars will be conducted in English throughout, and notranslation/interpretation services will be provided.

Secretariat of the events
10. The Nineteenth session of the Governing Council of the Statistical Institute for Asiaand the Pacific and the Eighteenth Management Seminar for the Heads of NationalStatistical Offices in Asia and the Pacific: Fundamental Principles of OfficialStatistics (FPOS) are organised by SIAP, in collaboration with Statistics Division of theUnited Nations Economic and Social Commission for Asia and the Pacific, United
Nations Statistics Division (UNSD) and the Department of Statistics Malaysia (DOSM).
11. Contact details for the focal point for the events are as follows:
UNSIAPDOSM

Ms Tomoko Yonezawa
Team AssistantTel.: +81-43-299-9797 (direct line)
Email: escap-siap@un.org;

2Ms Komathi Subramaniam
Secretariat
Tel: +603-8885 7187 (direct line)
Email: internationalunit@dosm.gov.myII.

TRAVEL
Hotel Accommodation
12. It is the responsibility of the participants to make their own hotel arrangement.
Below is a list of hotels located within walking distance from the Governing Council andManagement Seminar venue. Each participant is requested to book and arrange their own
hotel accommodations. All accounts must be settled directly upon checking out.
13. The Westin Kuala Lumpur offering your special group rate. Interested participants can findthe link below:
Book your group rate for Governing Council UN SIAP DSM

Please note that this special rate offer will only be applicable until 30 November 2023.
If you have further questions, please contact the Reservations team. Tell: 03-27318333 oremail Reservations.Department@westin.com
List of hotels located within walking distance from The Westin Kuala Lumpur:Rate(Star)
5No.

HotelWebsite

1.

JW Marriott Hotel Kuala
LumpurPavilion Hotel Kuala
LumpurPavilion Suites Kuala
LumpurGrand Millennium Kuala
LumpurWOLO Kuala Lumpur

https://www.marriott.com/en-us/hotels/kuldtjw-marriott-hotel-kuala-lumpur/overview/https://www.banyantree.com/malaysia/pavilion-hotelhttps://pavilion-suites.com/
https://www.millenniumhotels.com/en/kualalumpur/grand-millennium-hotel-kuala-lumpur/
https://wolohotel.com.my/

5

ANSA Hotel Kuala
LumpurStar Hill Hotelhttps://www.ansahotels.com/kualalumpur/

4

https://www.starhillhotel.com/

4https://www.fahrenheitsuites.com/

4

9.

Fahrenheit Suites Kuala
LumpurChaos Hotelhttps://www.chaos-hotel.com/

3

10.

Gold 3 Boutique Hotelhttps://gold3hotel.com/

311.

Hotel Ambassador Kuala
LumpurThe Bed KLCC

http://ambassador.hotels-kualalumpur.com/en/2

https://www.thebedklcc.com/

2

2.
3.
4.
5.
6.
7.
8.

12.

3

5
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14. Any organisers of the events will not assume responsibility for any expenditures/liability
relating to participants’ attendance at the events, such as:i. Salary and related allowances for participants during the period of the events;
ii. Costs incurred by participants in respect of travel insurance, accident insurance,
medical or dental bills or hospitalization fees in connection with their attending
the events;
iii. Compensation in the event of death or disability of participants in connection with
their attending the events;
iv. Any loss or damage to personal property of participants while attending theevents or losses or damages claimed by third parties as a result of negligence on
the part of the participants; andv. Any other expenses.
Travel arrangements (applicable to only SIAP-funded participants)
15. SIAP will provide round-trip travel for the participants on the most economical route. If
air travel is needed, the participants will receive an economy class round-trip ticket.
Please note that for travel, the participant’s passport must be valid for 6 months or morefrom the date of the meeting. All travel arrangements will be organised by a UNauthorised Travel Agency; please do not make any separate bookings. You will be
informed when your travel has been sent for approval. The UN-authorised Travel
Agency might specifically require your approval of the travel itinerary. Please confirm itas soon as possible with due regard to your passport validity, correct spelling of yourname on the itinerary/ticket and visa requirements. If the ticket is issued without yourconfirmation, then for any further changes you will have to directly contact the UNauthorised Travel Agency or the airline company.
16. Arrangements will be made for participants to arrive in Malaysia on Tuesday 12December for participants of the Governing Council, or on Wednesday 13 December
for participants of Management Seminar and depart for their respective countries on
Saturday 16 December 2023. Participants should not change their official travel dates
without prior discussion with SIAP. If any alteration is to be made after the flight ticket
has been issued, the participant in question is responsible for any change made and the4applicable price difference occurred; should any change be needed to be made, theparticipant in question could do so by directly contacting the authorised Travel Agency
while keeping SIAP in the communication.
Daily Subsistence Allowance (DSA) and Terminal fee(applicable to only SIAP-funded participants)
17. Participants will be provided with DSA and terminal fees by SIAP, in accordance with
United Nations regulations. If, for any reason, a participant fails to attend the seminar oris unable to attend the full duration of the seminar, the appropriate portion of theallowance must be returned to SIAP.
18. Daily subsistence allowance (DSA) will only be provided for the duration of theManagement Seminar, in accordance with the United Nations rules and regulations.
Please note that, because the session of the Governing Council of SIAP is an intergovernmental meeting, participation in the session will not be funded by SIAP.
Therefore, DSA for 12 December will not be paid. Please also note that DSA andterminal fees are provided only for one representative from your office. If a participant isnot able to arrive at the venue on time, excluding flight cancelations/delays that wereoutside of the participant’s scope of responsibility, all travel costs will need to be borneby the participant.
19. Participants are requested to keep their boarding passes (round trip) and submit ascanned copy to SIAP (escap-siap@un.org) within 3 days after the round-trip travel has
been completed.
Visa requirements
20. It is the responsibility of each participant to obtain a visa. Participants are requested
to check directly with the Embassy/Consulate of Malaysia accredited to the country ofresidence on visa requirements and where required, promptly obtain an appropriate entry
visa that allows them to enter Malaysia and participate in the meeting/seminar. General
information on entry visa requirements can be found on the website of the Immigration
DepartmentofMalaysia,MinistryofHome
Affairs(https://www.imi.gov.my/index.php/en/main-services/visa/). Participants who need tostopover in other countries should also obtain appropriate transit visas.
21. As the host country, DOSM would be pleased to assist in facilitating your visa process
by issuing a letter of participation addressed to each participant's name upon request(internationalunit@dosm.gov.my).
Visa Requirement by Country:
https://www.imi.gov.my/index.php/en/main-services/visa/visa-requirement-by-country/
Local Transportation from and to Kuala Lumpur International Airport
22. DOSM will provide local transportation Airport from Kuala Lumpur International
Airport (KLIA) to the participants’ respective Hotels and vice versa according to theirdeparture and arrival times. If participants choose to make their own transportation5

arrangements between KLIA to their respective Hotels, it will be at the participants’ own
cost. DOSM nor SIAP cannot reimburse the costs incurred. As mentioned in para 2,participants who wish to request local transportation from and to the airport are requested
to filled up the google form in the link https://bit.ly/LOGISTICSGCSIAP2023, by 27
November 2023. Please note that if the necessary documents and information are notreceived by 27 November 2023, local transportation will have to be self-arranged at theparticipants’ own cost.
23. A DOSM-designated person will be waiting for participants with a “GOVERNINGCOUNCIL UNSIAP” sign at the International Arrivals Gate. It is strongly advised not
to leave the airport until you meet the pick-up person.
24. For participants who are making their own local transportation arrangements, please see
below:i.

Express Rail Link (ERL)•KLIA Ekspres is the fastest way to travel to the city, taking only 28 minutes
from KLIA to the KL City Air Terminal (KL CAT) in KL Sentral (33 minutes
from KLIA2). The train is equipped with comfortable seats, onboard
infotainment, complimentary WiFi service, disabled-friendly facilities, toilets
and luggage racks. The fares for ERL are as follows:
KLIA/KLIA 2 - KL Sentral

Adult [MYR]

Child (2 -12 years) [MYR]

One wayReturn55
1002545•

Once you have reached KL Sentral, proceed to Taxi Counter located at Level
2 to book your taxi to your city hotel. Please refer to:https://www.klsentral.info/kl-sentral-station-map/ .

•Alternatively, passengers can upgrade their airport transfer experience with
KLIA Ekspres VIP Service which combines a ride on board KLIA Ekspres
and a pre-arranged limousine transfer from KL Sentral to their hotel. A
dedicated porter will meet them at the Baggage Arrival Hall, KLIA/KLIA2.
Passengers can check the rates and make reservations at this link
www.kliaekspres.com/vipservice/ (Only applicable for arrivals from 6 am till
11 pm daily).

Note: The nearest Train Station to meeting/ seminar venue is MRT Bukit Bintang(refer the attachment “Klang Valley Integrated Transit Map” or
https://www.klsentral.info/wp-content/uploads/2018/04/KL-Transit-Map.pdf).
ii.

Airport Taxis
If you do not wish to use the KLIA Express, you have the option of utilizing
Airport Limo situated as you walk out towards the exit entrance of the Arrival
Hall (http://www.airportlimo.my/).

6iii.

E-Hailing Mobile Apps
Participants can also use E-Hailing Mobile apps such as Grab Car or My Car at theairport to transfer to your hotel in Kuala Lumpur city. Head over to your iTunes/
iOs Store/ Google Play Store to download these apps.

Transport to attend events
25. Participants should make their own transport arrangements from / to their respective hotel
to / from the Westin Hotel Kuala Lumpur throughout the programme.
NOTES:• If participants stay nearby an MRT Station, using the MRT to reach the Westin Hotelalso possible. MRT ticket can be purchased directly in the station. The Westin Hotel
Kuala Lumpur is located near to the MRT Bukit Bintang (refer the attachment“Klang Valley Integrated Transit Map” or https://www.klsentral.info/wpcontent/uploads/2018/04/KL-Transit-Map.pdf)”).
•Metered taxis are readily available in the city and you may also book yourtransportation via mobile applications such as Grab.

•For other public transport, we recommend using Go KL City Bus. Go KL City Bus
is a free bus service in the city centre of Kuala Lumpur, Malaysia. It is operating
every day. It has 20 stops and the total trip duration for this route is approximately
19 minutes.

•The Green Line commutes between KLCC and Bukit Bintang. This bus routehas a stop in front of Suria KLCC and Starhill and Pavilion KL plus other numerous
interesting stops along the way. Green Route (KLCC – Bukit Bintang), stops at:
















KLCC North
Wisma Selangor Dredging
Menara BSN
Malaysia Tourism Centre
Renaissance Hotel
Menara IMC
Life Centre
Wisma Cosway / Pavillion KL
Bintang Walk
Bukit Bintang Monorail station
Raja Chulan Monorail station
KL City WalkKL Convention Centre (West)
Residence Kia Peng
KL Convention Centre (East)
The Binjai
Menara PNB
Ampang Park LRT station
Kum Yam Thong
KLCC North7

26. Other Information
Weather and clothing -- The average temperature during early December in Kuala
Lumpur, Malaysia ranges from 25 to 30 degrees Celsius. Participants are advised tocheck the Internet for the weather forecast of Malaysia 2-3 days before departure.
https://www.accuweather.com/en/my/malaysia-weather
Electricity voltage -- Electric supply in Malaysia is 240 volts and 50 Hz. For Malaysia theassociated plug type is G, which is the plug that has three rectangular pins in a triangularpattern.

8