Guide to AOTS Industry-Academia
collaborative programs
FY2023
May 2023
The Association for Overseas Technical Cooperation and Sustainable Partnerships(AOTS)Overview of the Organization
Established

August 10, 1959 (establishment date of the surviving merging corporation (former AOTS))

Aims

To promote mutual economic development of Japan and other countries and friendly relationships
between them by conducting activities to facilitate industrial globalization, trade, investment, andinternational economic cooperation.

Endowment oftheorganization

JPY 700,000,000

Main activities

Training, experts dispatch, internship, business promotion, etc.

Scale ofoperations

Approximately JPY 9,400,000,000 (FY2021 budget)

Offices

Domestic bases: Kitasenju Office, Tokyo Training Center, Kansai Training Center
Overseas bases: Bangkok, Jakarta, New Delhi

Number ofstaff

Approx. 150 (as of Feb 2023) *Includes fixed-term contract staff

Results

Training of overseas industrial human resources: 400,000 persons; Dispatch of Japanese experts: 10,000
persons
Japanese internship in overseas countries: 1,000 persons
From the establishment in 1959, implementing training in Japan and overseas countries.
(170 countries and regions, total 360,000 persons)From the establishment in 1970, dispatching Japanese experts to the industry of overseas countries(60 countries and regions, total 7,100 persons)Brief history

AOTS and JODC merged on March 30, 2012, and the Overseas Human Resources and Industry Development
Association (HIDA) was established.
Its English name has been changed to AOTS, effective July 1, 2017.

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Technical cooperation utilization type/ Emerging market development program(Training/ Experts dispatch program/Industry-Academia collaborative programs)

Targetcountries

Developing countries and regions

Aims

The aims of this program are to develop local humanresources of private companies, etc. in developing
countries through public-private partnerships in order tosupport the reinforcement of local bases required foroverseas expansion of Japanese companies and to
improve the standard of local industry technology anddevelop the economy.
(1) Technical Training(2) Management Training

Types of the
programs

Japan(3) Overseas Training(4) Experts Dispatch(5) Industry-Academia
collaborative programs

Overseas3

Project Overview(1)Objectives
Industry-Academia collaborative programs on technical fields that play a key rolein the business activities of companies and the development of industry will beheld for students at universities and other institutions in developing countries orfor international students from developing countries at Japanese universities,
utilizing the perspectives and technologies of Japanese companies/Japan
affiliated companies in those countries with the aim of helping students fromdeveloping countries through the course and internship to acquire knowledge
and skills needed by the companies and encouraging them to seek theiremployment at the companies. The purpose of the programs is to contribute forfacilitating business activities and deepening cooperation between Japan andthe relevant countries.

Overview
 Courses: Lectures, exercises, practical training /experiments,
research, workshops, visits, etc., etc.
 Internships:
Work experience at companies and organizations inJapan or local countries.

* Internships are optional

2/3 of eligible costs
are subsidised,
regardless of the sizeof the enterprise.

※ Both large and small sized companies can apply.
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Project Overview(2)Project diagram
Universities etc.

Industry-Academia
collaborative programs*The applicant company is responsible for the selection
and coordination of universities.
Japanese/Japan-affiliatedcompanies(applicant company)
University
lecturers

Courses(Lectures, exercises, etc.)

Instruction

Students

Outsideexperts

Employees

Internships
Technical fields,
Japanese language,
guidance to facilitate
employment(face-to-face/ online)

All / Selectedstudents(local, Japanese, third country)(Optional)
Instruction

Work experience(face-to-face/
Online)Students

Learning advanced skills/ promoting understanding of Japanese companies
Utilization of advanced
skillsGraduation
Employment

Employees
5Benefits from Implementing
Industry-Academia Collaborative Programs*Lead to the recruitment of highly skilled human resources.
* Reduce cost burden of course and internship.
* Subsidies partially apply to travel expenses for internships in Japan.
* Can build and strengthen networks with local universities throughimplementing courses.
* Employees as instructors can improve their abilities to instruct others.
* Contributes to training local industrial human resources, which leads tofulfillment of corporate social responsibility (CSR).

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Basic Requirements for application (1)＜Applicant companies(Japanese or local Japan-affiliated companies)＞ Companies and organizations with corporate status in Japan (with more than
50% Japanese ownership), or local Japan-affiliated corporations in whichsuch companies and organizations have invested more than 50% or
representative offices of such companies and organizations*Companies such as employment agency or temporary personnel agency may also
apply (please contact us for details).

 Those with plans to employ students from local universities etc. in developing
countries that are eligible for Industry-Academia collaborative programs*Graduates from eligible universities for setting up course can also participate (pleasecontact us for details).

 Those with the abilities to implement and manage courses and internships
and to pay associated costs
 Those able to arrange companies and organizations to assist with preparationand implementation of Industry-Academia collaborative programs in the
countries and regions where they are conducted, as necessary7Basic Requirements for application (2)■Courses• Lectures, seminars, exercises, practical training andexperiments, research, etc. at eligible universities etc.
• Total course hours: 450 minutes or more (ex.: 90 minutes x 5
sessions)• Number of students: 5 or more
* Content must concern key technical fields directly related to company activities* Include content to encourage promotion of employment with Japanese or
local Japan-affiliated firms
Note: Online remote courses also are eligible■Internships (optional)• Work experience and/or practical experience at the applicant
company or its affiliates, for all or selected students attending
courses (Minimum 2 days)
8Basic Requirements for application (3)■Course content
Course content will include the following subjects, to contribute to learning and improving
abilities in the advanced knowledge and technologies that Japanese and Japan-affiliatedcompanies require when recruit human resources overseas and to lead to employment ofstudents at Japanese and Japan-affiliated companies:
1.

Key technical fields etc. directly related to company activities(Ex.) Automation, AI, IoT, robotics, information security, big-data processing, next-generation
automotive technologies, mechatronics, carbon recycling, clean energy, optics/quantum technology,
biotechnology, nanotechnology/materials, expertise that is key to business activities and industrial
development etc.

2.

Contents related to recruitment for businesses that contribute to technology
transfer that contributes to industrial development in developing countries
and regions* Please consult with us regarding specific subject fields etc.

In addition to 1. or 2. above, the course includes content to encourage
employment with Japanese and Japan-affiliated companies.
*The technical fields mentioned above 1. or 2. should account for more than half of the total
course hours.
(Ex.) Introductions to companies and products, advantages of employment with Japanese andJapan-affiliated companies (career development, advantages in treatment), language skills forcommunication after employment
9Basic Requirements for application (4)＜Schools and institutions where courses are held＞


Schools and other educational institutions in developing
countries or in Japan that are providing education on thetechnical fields to be taught in the course* to students fromdeveloping countries.

*This may be education in basic or peripheral fields related to the content of thecourses to be provided as Industry-Academia collaborative programs.



Schools and other educational institutions that haveestablished and operate programs awarding degrees of thelevel of Associate Degree or Foundation Degree, or higher



Schools and other educational institutions that graduate
human resources who can be expected to play active role atJapanese companies or local Japan-affiliated companies*Multiple specific local universities and other institutions may be
identified as eligible for setting up courses.
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Example types ofIndustry-Academia collaborative programs
Programs can be provided in different types as below:(1) Shor-term
Internship
Lectures
Intensive course
type
Completes in a few days.
(2) Classroom
lecture typeLecturesInternshipOnce a week x 15 weeks or so (provided throughout the school term).

(3) Joint research
type

Joint research (including lectures)
InternshipResearch guidance given to participants in units of lab and project-based learningin which participants carry out research while working at their university and acompany.

(4) Combination of the above

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Example of Industry-Academia
collaborative program implementation

SORIMACHI Vietnam Co., Ltd.

A shortage of human resources with IT competence has been a serious issue in Vietnam, leading to increasingly
fierce competition for human resources including from foreign countries. SORIMACHI Vietnam Co., Ltd., which
carries out not only off-shore development in Japan but also develops and sells IT products and services inside
Vietnam, signed a memorandum with the Ho Chi Minh City University of Technology and planned educationalcourses and an internship program for students. Courses provided guidance on mobile app development
techniques, Japanese corporate culture, and introductory Japanese language study. In the internship program,students had an opportunity to join a system development project. After the program, three students were
employed by the company. SORIMACHI Vietnam Co., Ltd. highly recommended the program for allowing it toacquire new employees, introduce human resources to other Japanese IT companies, and establish a good
relationship with the university.

 SORIMACHI Vietnam Co., Ltd. and 2 companies signed a memorandum with the Ho Chi Minh City Universityof Technology regarding securing human resources.
 SORIMACHI Vietnam Co., Ltd. employed 3 students and introduced 2 to other Japanese IT companies.
 Many participants responded in the post-program questionnaire that their motivation to find employment at
SORIMACHI Vietnam Co., Ltd. or Japanese companies increased.
Participating
students

Curriculum

Lecturers

・ 10 from the Department of Information Technology(Third and fourth grade students)
・ 8 selected students worked as interns at SORIMACHI Vietnam Co., Ltd.

Courses (Lectures, exercises, etc.)
・ Basic AI, big data, machine learning skills
・ Mobile app development (Android & iOS)・ Beginner’s Japanese (greetings and so on)・ Introduction of work environment andcorporate culture of Japanese companies

90-mins. lecturex 3 times a week
for 4 months(Online)Internship・ Work in a system development project

2 monthsof work experience(Face-to-face)・ Employees of the company served as instructors
・ The company in Vietnam accepted the interns

Comment by Dr. Le Van Thang,Vice President of the Ho Chi Minh
City University of Technology
I am grateful that AOTS and SORIMACHI Vietnam
Co., Ltd. provided very practical courses for the
students of the Ho Chi Minh City University ofTechnology. By acquiring a lot of usefulknowledge and practical experience, the students
were able to improve their basic skills necessary
for their future job hunting. I hope both AOTS andSORIMACHI Vietnam Co., Ltd. will continue topass on knowledge about Japan and expand theopportunity for students to find employment at
Japanese companies.

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Example of Industry-Academia collaborative program implementation
Applicantcompany(business field)

TargetImplementat
university
ion styleLecture description

Course With the purpose of securing human resources for launching a local service maintenance base, the(lectures, applicant company provided engineering students with online lectures on cutting techniques andexercises, manufacturing site digitization techniques using a virtual machine. The second year included someEngineering
etc.)(Sales, installation,
face-to-face lectures where students were taught how to use a digital machine tool processing
department+
and maintenanceprogram (CAD/CAM). The internship program in Japan provided practical guidance using an actual
Internship machine tool. The company will, while checking students’ ability level, hire those who are competentof industrial(in Japan) as service maintenance engineers who can handle the most advanced machine tools.
machines)

Japanese company
overseas

Due to power plant expansion plans in Japan and aging of qualified electrical safety engineers, it has
become difficult to get a hold of licensed electrical engineers who can maintain and manage power
Japanese company
plants. To secure competent qualified electrical engineers, the applicant company held lectures for
Course local electrical engineering students to teach the electric theory necessary for power plant(Operations
Electrical+maintenance and management, provide knowledge on electric power engineering and similar fields,
includingengineering Internshipand teach Japanese. During the internship program carried out in Japan, participants received
maintenance and department (in Japan)
guidance on more practical and specialized maintenance and management at the training center inmanagement of athe company head office. After the program, participants will take the Japanese electrical engineer
solar power plant)
license exam, and the company plans to hire in Japan a few of those who pass the exam andbecome qualified.
The applicant company needed AI-based significant work automation and efficiency improvement
due to business expansion but was unable to do so due to engineer shortages. The company, aiming
to get a hold of AI engineers to work on in-house system development, held face-to-face lectures
targeting local information engineering students to teach them programming languages, machinelearning, and programming practice for AI engineering service systems. By teaching competentstudents AI engineering while they were still students, the company developed human resources who
would meet the needs of its company in Japan, which as a result hired them.

Japanese company Departments including(Information and information
communications, engineering
department
and consulting)CourseJapanese company Departments including
machine(Designing andmanufacturing of engineering
department
FA systems)

The applicant company has a serious issue of securing individuals with high level skills due to theaging society and human resource shortages in the manufacturing industry. The company signed amemorandumwith a local university, which produces competent human resources expected to play
Courseactive roles in the future, to establish mutual cooperation in the fields of design technology and+Internship Japanese language education in order to provide lectures on 3D simulation technology in the(locally metaverse for machine designing and design testing. After completing the lectures, participants will
and also join the internship programs at a local subsidiary as well as the Japanese head office for simulator
in Japan) operation practice for designing tasks. While assessing participants’ ability level after completing the
program the company plans to hire industry-ready human resources at the company in Japan or at a
local subsidiary.

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Structure of industry-Academia
Collaborative Programs and its Costs
 Industry-Academia collaborative programs are conducted through combination of courses andinternships.
 Lectures are instructed by “local lecturers”, “foreign lecturers”, or a combination of both.
 Instruction also may be provided through online learning that does not require attendance atuniversities etc.
 Internships may be conducted “locally”, “in Japan”, “in other third countries”, or in a combination ofthese.
 Materials and equipment necessary for course instruction that are lacking at the university etc. may
be rented or procured by using “Expense for Devices and Equipment”(maximum limits apply in some cases).
Total Expenses for Industry-Academia Collaborative Programs

Course(Compulsory)

Internship(Optional)

CourseImplementation
Costs

Internship
Implementation
Costs

Expense for
Devices andEquipment

Outsourcing Expenses

Honorarium for Cooperation to theschool establishing the course
Administrative Travel Expenses for
Preparation and Implementation of
Program
Expenses for Support on Introduction
and Implementation of On-line Guidance14

Expenses that are Applicable for Government Subsidy(1)■ Expenses for the Implementation of Course
Remuneration for Program Advisor/ Technical Guidance Fee for Lecturer/ Expenses for Creating
Teaching Materials/ Travel Expenses for Lecturers, Interpretation Fee/ Rental Expenses of
Educational Facilities and Equipment/ Expenses for Devices and Equipment (as deemednecessary)/ Expenses of Devices and Equipment necessary for On-line Guidance including their
Environmental Setting(*)/ Other Expenses for Educational Activities Conducted by Lecturers/
Travel Expenses for International Students in Japan■ Expenses for the Implementation of Internships
Travel Expenses for Intern/ Interpretation fee/ Expenses of Creating Digitalized Materials for Online Internship(*)/ Expenses of Devices and Equipment necessary for On-line Internship including
their Environmental Setting(*)/ Other Expenses for Internship Implementation■ Expenses for Support on Introduction and Implementation of On-line
Guidance(*)■ Honorarium for Cooperation to the school establishing the course■ Administrative Travel Expenses for Preparation and Implementation of Program■ Outsourcing Expenses(*) Only if deemed necessary to provide online guidance.
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Expenses that are Applicable for Government Subsidy(2)* Technical Guidance Fee for lecturers: JPY17,500/day per person* Actual costs of Lecturer's transportation, international travel insurance, PCR test,
Visa application* Lecturer's daily allowance and staying allowance paid in fixed amounts pursuant to
AOTS rules(Ex.: daily allowance of JPY5,000, staying allowance of JPY15,100/honorarium
grade 1-3/in the case of an ASEAN developing country such as Thailand, Indonesia, or Vietnam)* Expenses for Creating Teaching Materials (according to AOTS rules)* Interpretation fee, Rental expenses of educational facilities and equipment,* Other Expenses for Educational Activities Conducted by Lecturers(Ex.: Protective devices for students, Consumables for practice, etc.)* Expenses for Devices and Equipment :When procuring through purchase or production, the unit price of the acquisition(including consumption tax, value- added tax, etc.) must be less than JPY500,000.
User license charges and other costs with limited usable periods are treated asleasing or rental costs, with no maximum limit on their amounts.

* Actual costs of Intern's airfare, international travel insurance costs* Actual costs of intern's accommodations (maximum limit applies)(No remuneration may be paid to interns.)
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Base Amounts of Main Costs Eligible for Subsidies for
Industry-Academia Collaborative Programs
Instructor
category

Position with affiliated institution or position authorized by
the university where the program is conducted (if affiliatedwith a company etc. with no particular position authorized by
the university where the program is conducted: Instructor)

Technical
Guidance Feefor lecturers

Per day of course instruction

Expenses for
Creating
Teaching
Materials※1

Professor

Associate
professor

Instructor,
Assistant

17,500 yen/ person /dayWriting the text ※24,000 yen/Sheet

3,500
yen/sheet

3,000 yen/sheet

Writing narration for recordings for teaching materials
for learning outside of class hours

2,000 yen/Sheet

1,800
yen/sheet

1,500 yen/sheet

2,724 yen/day

2,514 yen/day

12,362 yen/night

11,314 yen/night

Daily allowance ※3
Japan
Accommodation
expenses(Region B) ※3

Travel Expenses
for Lecturers

Overseas: Region B
ASEAN countries otherthan Singapore, etc.

Overseas: Region C
Mongolia, South Asia,
Central and SouthAmerica, Africa, etc.

Daily allowance ※3
Accommodation expenses※3
Daily allowance ※3
Accommodation expenses※3

AirfareRemuneration
for Program
Advisor※4

Maximum total amount per Industry-Academia
collaborative program

5,000 yen/day
15,100 yen/night
4,500 yen/day
13,500 yen/night
Actual cost
(discounted business class)

Actual cost
(discounted economy class)

Actual cost up to: 200,000 yen/program※1 Japanese, Chinese and Korean: 400 words/piece; Other than those: 200 words/piece※2 PPT: 3 slides/piece※3 The base amount will decrease gradually with the continuous period of stay (31-60 days: 90％; 61 days or longer: 80％)
※4 Available only for payment to an instructor other than an employee of the applying corporation

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Expenses(1)（Subsidy rate from Japanese government subsidy/Corporate cost burden）

Expenses eligible forgovernment subsidy
Total expenses of setting up Industry-Academia
collaborative program (course/internship)
Subsidy rate

2/3
Subsidy from Japanese government

Share of expenses ofIndustry-Academia
collaborative programs(direct cost)

1/3

Share of expenses ofmanagement ofIndustry-Academia
collaborative programs(indirect cost）

10%

Share of expenses borneby applicant company◆In addition to above cost, we ask for your cooperation in covering the costs of running the organization(operating contribution).

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Expenses(2)（Example of calculating expenses）(Unit: JPY thousand)

6,000【Assumption】
・Total expenses of setting up Industry-Academia
collaborative program: JPY6,000,000

4,000

Expenses for Implementation of IndustryAcademia Collaborative Programs
Share of expenses of Industry-Academia
collaborative programs
Share of expenses of management ofIndustry-Academia collaborative programs

2/3補助

4,000
6,000

2,600
600
1/3負担

2,000

Share ofexpenses

Subsidy from
Share of expenses
Expenses eligible
補助対象経費
国庫補助
申請法人
Japaneseborne
by applicant
for government
government fundcompany
subsidy
負担分◆In addition to above cost, we ask for your cooperation in covering the costs of running the organization(operating contribution).

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Flow of Use
2-5 months are required from the date of submittal of the application form until the course implementation.
Recruitment of implementing companies begins
Selection and finalization of students
Consultation and confirmation with AOTS*The applicant company is responsible for the selection andcoordination of universities. First, please let us know the target
universities and the content of your project.
Coordination of implementation plans (curriculum, rough schedule,etc.) with universities*,Coordination within the company (internal
approval, selection of lecturers, etc.)

Submittal of application form for
implementation

Screening committee

arrangement of internshipschedule and participating
students

CourseImplement
ation
Internship
Implement
ation(*Optional)

Claim forinterimpayment,
if needed- Completion report- Claim for settlement payment- Sending approval notification- Finalization of implementation schedule- Recruitment of students- Preparations for dispatch of instructors

One month after the end of
the program or March 15,2024, whichever comes first.
Payment from AOTS

* In principle the applicant company is responsible for coordination of universities.
* Items in red are implemented mainly by the applicant company (Japanese or local Japan-affiliated company).
* Please plan courses in consideration of university exam periods, long vacations, etc.

20Application
Application Period
Applications are accepted at any time.
It takes about 3 weeks to notify the results of the screening.
* The execution status of budget plans may call for premature termination of acceptance ofproposals.

Documents to be submitted Please download from the following website.
https://www.aots.jp/hrd/technology-transfer/endowed-program/ Application for Implementation of Industry-Academia Collaborative
Programs (prescribed form) Attachments
I.
II.
III.
IV.

Supplementary Document（To be submitted as required）


I.



Company Brochure
Company History
Certified Copy of Register
Financial Statements for last 3 fiscal years
Document on export/service transaction

Method of Submission
Please send an electronic copy of the application form toindus-acad-collab-pg@aots.jp by e-mail, and send the original application form
to the AOTS Endowed Program Group address on the next page.
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Contact List for Inquiries
The Association for Overseas Technical Cooperation and Sustainable Partnerships (AOTS)
Endowed Program Group, Corporate Liaison Department
E-mail：indus-acad-collab-pg＠aots.jp
Tel： +81-3-3888-8238
Address:30-1, Senju-Azuma 1-chome, Adachi-ku, Tokyo 120-8534, JAPANOverseas OfficeTEL

E-mailBangkok, Thailand(Mr. Nishimaki)

Office: +66-2-255 2370

information@aots.or.th

Jakarta, Indonesia(Ms. Saito)

Office: +62-21-572-4262,+62-21-572-4263

saito@aots.or.id

New Delhi, India(Mr. Teshima)

Office: +91-11-4105 4504
Mobile:+91-76-6906-8687

info@aots.org.in

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