Support Program for Organizations inJapanese Language Education (Grants)
Application Instructions
For Fiscal 2023-24 [FJMEX-2023] The Japan Foundation in Mexico

1.

Objectives
This program is intended to promote Japanese language education in Mexico, Central America and the
Caribbean region by supporting a wide range of activities essential to the dissemination of the Japanese
language and the development of Japanese language education, run by overseas organizations involved
in Japanese language education.

2.

Eligible Projects(1) Projects implemented during FY2023 (between April 1, 2023 and March 31, 2024).
* For Salary Assistance Grants, the Japan Foundation in Mexico will accept applications for coursesthat hold between April 1, 2023 to March 31, 2024; the grant covers a maximum of 12 months.
(2) Eligible projects will fulfill the following requirements:

3.

a.

The plan and implementation method must be appropriate and there must be sufficient
expectation that the project will yield positive results;b.

Projects must not be used for religious or political purposes; andc.

Projects must not be conducted as commercial activities.

Eligible Applicants(1) Applicants are only accepted from organizations involved in Japanese language education in Mexico(including Japanese language teachers' associations and academic societies); individuals are noteligible to apply.
(2) In principle, the Japan Foundation in Mexico does not provide grants for:a.

Foreign governments (including their administrative organs, embassies, and consulates general,
but excluding educational, research, or cultural institutes such as universities and museums);b.

International organizations to which Japanese national government organs contribute.

c.

Japanese national government organs, local governments, incorporated administrative agencies,
and local incorporated administrative agencies; andd.

Organizations, institutions, and facilities attached to or established by the organizations in "a."(excluding organizations with their own legal personalities such as incorporated associations orincorporated foundations);(3) Applicants must fulfill the following requirements in order to be eligible:
p. 1 [FJMEX-2023]

4.

a.

Applicants must have the capacity needed to implement the planned project(s);b.

The receipt of grants or support from the Japan Foundation in Mexico must not violate any local
laws, regulations, or ordinances (please confirm before applying); andc.

In principle, applicants should have a bank account in the name of the organization to which the
grant from the Japan Foundation in Mexico can be remitted, or should be able to open such an
account by the time the grant is remitted.

Program Description(1) Project types
Items

Description（Ⅰ）Japanese language

This grant partially covers the costs of holding activities suchas speech, presentation, and debate contests that are
intended to motivate students and increase interest inJapanese language education in the country or region.

Activities Support Grant（Ⅱ）Salary Assistance
Grant（Ⅲ）Teaching Material
Purchase Grant

This grant partially covers the salaries given to Japanese
language teachers teaching Japanese language courses andto staff carrying out activities (teacher's associations, etc.) toenhance the network of Japanese language institutions in theapplicant’s country/area. In principle, this grant covers thesefor up to three years (36 months). This grant is given on thecondition that the course or activities are continued after the
grant from the Japan Foundation in Mexico ends.
This grant partially covers the cost of purchasing teachingmaterials (including e-books), supplementary materials, andeducational materials needed by Japanese language teachers
when conducting Japanese language courses. Materials thatare to be given to students are not eligible for this grant.

（Ⅳ）Conference Grant

This grant partially covers the costs involved in holding
seminars, workshops, symposiums, and training sessions andconferences for Japanese language teachers. Also this grantpartially covers the travel cost for giving a presentation at an
important conference or academic event in Mexico oroverseas.

（Ⅴ）Publication Grant

This grant partially covers the costs involved in preparing andpublishing teaching materials consistent with the local
curriculum and needs.

（Ⅵ）Other Original

This grant partially covers the costs involved in implementing
projects planned by the applicant that aim to promote

Proposalsp. 2 [FJMEX-2023]

Japanese language education and train Japanese language
teachers.
* Applying organizations and groups may apply for a combination of programs that meet their needs,
depending on their activity.
(2) Grant coveragea.

Examples of expenses for eligible projects are given below:-

Travel expenses (domestic and international transportation);-

Accommodation fees;-

Honorariums and personnel expenses;-

Conference costs (for venues, equipment, interpreters, etc.);-

Public relations expenses;-

Preparation costs for materials/reports, and other documents;-

Purchase of teaching materials;-

Printing costs;-

Costs for prizes;-

Rental fees for equipment, fees for using services, and communication charges for online
events;-Outsourcing expenses to implement online projects;-

Fees for special training lessons; and-Charges for using websites that require payment.
* In addition to the costs listed above, other miscellaneous expenses (e.g., bank fees) incurredin relation to the listed costs can be requested as long as the total amount of such expenses
does not exceed 10% of the total amount of the listed costs.

b.

The grant does not cover the following:-

Business meetings, such as general meetings and board meetings, that are held regularly by
the applying institution;-

The cost of office equipment that will remain for a long time (e.g., desks, chairs, racks,etc.);-

The cost of buying real estate and the cost of construction;-

Rental fees for facilities that will be used for a long time;-

Rental fees for venues owned by the applying institution or organization;-

International airfare exceeding the estimated fare for the shortest route from the city ofboarding to the destination using economy class discount tickets (PEX discount fare);-Banquet costs and entertainment costs;-

Capital funds and solicitation of funds, public relations campaigns, the creation of awards;
p. 3 [FJMEX-2023]

-The cost of purchase of electronic devices (e.g., computers, FAX machines, copiers, digital
cameras, etc.);-

The cost of the erection of a monument; and-Costs for persons involved in the Japan Foundation;e.g., Japanese language specialists-

Travel expenses (domestic and international transportation);-

Accommodation fees; and-Honorariums and personnel expenses.

(3) Points to note5.

a.

Organizations that have continually received support from the same project type for the past
three fiscal years will not be provided with grants unless the Japan Foundation in Mexico believes
there is a compelling reason for them to continue receiving such support. If one does apply for a
fourth consecutive fiscal year, low priority will be placed on such an application.

b.

The applicant cannot select more than one grant program administered by the Japan Foundation
headquarters and also the Japan Foundation in Mexico for the same project.

c.

In principle, grant funds must be expended within the grant period, which the Japan Foundationin Mexico will approve and notify based on the project schedule you fill in the Application Form.
Expenses incurred outside the grant period (before the start of the grant period or after the endof the grant period) are not eligible for the grant funding.

Selection Policy
Projects will be selected after a screening carried out based on the following criteria:(1) Role of the applicant in terms of Japanese language education in the country and region;(2) Membership of the JF Nihongo Network (Sakura Network)*;(3) Specific outcome(s) expected;(4) Cooperation with other organizations and groups;(5) Ability to procure funds from sources other than the Japan Foundation in Mexico, including its own
funds;(6) Feasibility of the plan (project to be implemented, framework, schedule, etc.);(7) Ripple effect on Japanese language in the country and region; and(8) Safety and security in the area of the project.
* See more information about the JF Nihongo Network (Sakura Network).
https://www.jpf.go.jp/e/project/japanese/education/network/index.html

6.

Maximum Grant Amountp. 4 [FJMEX-2023]

The grant per project covers up to the Mexican Pesos equivalent of 1,000,000JPY for members of the JF
Nihongo Network (Sakura Network), and up to the Mexican pesos equivalent of 500,000JPY for otherapplicants.
Please note that the amount of grant awarded will depend on the size and scale of the project. If the total
requested amount in the application exceeds the maximum grant amount, the applicant must consult
with the Japan Foundation in Mexico before applying for the grant.
7.

Application Procedures(1) Application deadline-First round: December 1, 2022, 21:00 pm (Mexico Central Time)
Project implemented between April 1, 2023 and March 31, 2024.
-Second round: August 1, 2023, 21:00 pm (Mexico Central Time)
Project implemented between October 1, 2023 and March 31, 2024.
(2) How to applya.

Download the application documents from the website below:
https://mc.jpf.go.jp/apoyos_idioma-japones_2023/b.

Complete your application documents, following the Application Instructions and the Application
Documents Completion Guide.

c.

Your application documents should be submitted to MC_nihongo@jpf.go.jp (Fundación Japón en
México, Sección de Idioma Japonés) by email.
An application document any of the required elements will be considered incomplete andtherefore ineligible for consideration.

(3) Notification of results-First round: After late April 2023
-Second round: After late September 2023
(4) Points to note
If the application is selected, the grant amount applied for will be assessed in accordance with theJapan Foundation’s regulations, the country’s financial situation, and balanced with other projects
applied for by other applicants. The final grant amount may be much less than the amount requested
as a result of the assessment.
8.

Terms of Agreement
By applying to our program the applicant will be deemed to have agreed to this statement:(1) Obligationsa.

The Grantee shall carry out the Grant Project as described in the Application Form and, if there isany change in the Grant Project (except “minor changes”), shall promptly report to, and obtainapproval from, the Japan Foundation in Mexico.

p. 5 [FJMEX-2023]

b.

The Grantee shall acknowledge the Japan Foundation in Mexico’ s financial support when the
Grantee publicizes the Grant Project.

c.

The Grantee shall submit the Final Report about activities and expenditures upon completion of
the project. Based on the report, the Japan Foundation in Mexico will finalize the grant amount.
If there is any remaining balance from the grant, the Grantee shall refund it to the JapanFoundation in Mexico according to its instructions. Fees or charges incurred for refunding shallbe borne by the Grantee.

d.

The Grantee shall prepare account books and documented evidence (receipts, etc.) pertaining to
all revenues and expenditures relating to the Grant Project and retain them for five years from theyear after the year during which the Grant Project was completed.

e.

The Japan Foundation in Mexico is intolerant of any fraudulent activity by applicants during theapplication process and throughout the grant period. Once a grant has been provided,committing any form of fraud with regard to the Japan Foundation in Mexico grant funds could
result in penalty measures such as a revocation of the decision to provide a grant in whole or inpart, the required return of the rescinded portions of the grant including additional charges, latepayment charges, suspension of the applicant's eligibility to apply for a grant for a certain periodof time, and/or other legal actions (Ref. "Act on Regulation of Execution of Budget Pertaining to
Subsidies, etc." (Act No. 179 of 1955)).

(2) Disclosure of information on the projecta.

If the project is selected, the information such as the name of the applicant/organization andthe outline of the project will be made public in the Detailed Annual Reports of the JapanFoundation (Kokusai Koryu Kikin Jigyo Jisseki), the Annual Report, on the Japan Foundation’s
website and in other public relations materials.

b.

When the Japan Foundation receives a request for disclosure of information in accordance withthe “Act on Access to Information Held by Incorporated Administrative Agencies” (Act No. 140 of
2001), application forms submitted to the Japan Foundation, except for non-disclosure
information stipulated in such act, will be disclosed.

(3) Handling of personal informationa.

Compliance with applicable laws
To the extent applicable, the Japan Foundation will comply with the “Act on the Protection of
Personal Information” (Act No. 57 of 2003) (the “Act”), relevant cabinet and ministerial orders,various guidelines stipulated by the Personal Information Protection Commission. The grant
program is implemented in accordance with Mexican laws and regulations, as well as otherapplicable laws and regulations of the Japan Foundation in Mexico. Or other organizations towhich the Personal Information Protection Commission has delegated authority, the “EU General
Data Protection Regulation (the “GDPR”),” the Personal Information Protection Law of thePeople’s Republic of China and related laws and regulations (the “Chinese Laws”), and other laws
and regulations in relation to protection of personal information in relevant countries andregions, etc., and when handling any personal information, the Japan Foundation will properly
p. 6 [FJMEX-2023]

collect, use and control the same. For more information on the Japan Foundation’s efforts toprotect personal information (privacy policy), please visit the following websites:(Related to the Act): (Japanese) https://www.jpf.go.jp/j/privacy/(English) https://www.jpf.go.jp/e/privacy/(Privacy Policy of the Japan Foundation in Mexico): https://mc.jpf.go.jp/aviso-privacidad/(Related to the GDPR): https://www.jpf.go.jp/e/privacy/index.html#gdrp(Related to the Chinese Laws): https://www.jpfbj.cn/jp/personal_information/b.

Acquisition of personal information
The Japan Foundation in Mexico may acquire the following personal information (the “Personal
Information”) from the applicants through the application forms, attachments, project reports,
deliverables, etc. (the “Project Materials”). In addition, the Japan Foundation in Mexico may
acquire the applicants’ Personal Information through publicly available websites.
[Basic information of applicants]Name, date of birth, nationality, permanent residence, gender, place of employment, job andwork duties, home address, postal code, telephone number (including mobile phone number),
fax number, email address, photographs taken during or prior to the program, etc.
[Information on applicants’ educational background, career history and abilities]
Resume (including educational background and career history), major achievements, foreign
language proficiency, overseas residence history, overseas residence plan, contact information
during the residence period, etc.
[Sensitive data on applicants]
Personal data such as bank account informationc.

Purposes of use and period of personal information(a) Based on the consent of the applicant, the Japan Foundation in Mexico will use the Personal
Information acquired from the applicant for screening, notification of screening results,
implementation of the project, post-evaluation, and for any and all other purposes for
management of applicants (the “Purposes of Use”).
(b) For the proper and smooth operation of the Japan Foundation projects, any information suchas the applicants’ names, genders, jobs, titles, affiliations, project periods, project content, etc.
will be: posted on published materials, such as the Detailed Annual Reports of the JapanFoundation (Kokusai Koryu Kikin Jigyo Jisseki), the Annual Report and the Japan Foundation’s
website; used for preparation of statistics materials; and used for formulation of future JapanFoundation projects.
(c) In addition to the information specified in (b) above, the applicants’ contact information (i.e.,address, email address and phone number) will be used to: request the applicants to answer
questionnaires as follow-up to the project after completion thereof; provide a notice
regarding other Japan Foundation projects; request the applicants to provide information forformulation of future Japan Foundation projects, and so on.

p. 7 [FJMEX-2023]

(d) The Japan Foundation in Mexico will handle the Personal Information of the applicants forthe period necessary to achieve the Purposes of Use stated above.
d.

Provision of personal information(a) The Japan Foundation in Mexico may provide the Personal Information acquired from theapplicants to the following organizations, to the minimum extent necessary. The JapanFoundation in Mexico will make sure that the recipients take measures to ensure the securityof the Personal Information.
i.

The Ministry of Foreign Affairs of Japan, Embassies or Consulates-General of Japan, etc.
(for handling of security control, support for project implementation, etc.)

ii.

Evaluators such as outside experts, etc. (for screening, post-evaluation, etc.)

iii.

News media and other organizations (for public relations for the projects)

iv.

Other organizations and individuals who receive the information as needed for the
projects.

(b) The Personal Information acquired from the applicants may be used or provided for
purposes other than those specified in the Purposes of Use, in accordance with Article 69,
Paragraph 2 of the Act, such as providing such Personal Information for administrative
organs, other incorporated administrative agencies, local public entities or local
incorporated administrative agencies (the “Administrative Organs”) as long as the
Administrative Organs use the same within the scope necessary to conduct the affairs orservices prescribed by applicable laws and regulations and where there is a reasonableground for such use.
e.

Cross-border transfer of personal information(a) The Japan Foundation in Mexico may handle the Personal Information acquired from theapplicants by transferring the same to the base located in Japan (including the JapanFoundation headquarters) or other countries or regions for the Purposes of Use specified
above. The Japan Foundation in Mexico shall appropriately control the Personal Informationin such countries or regions.
(b) In addition to the case specified in the preceding paragraph, the Japan Foundation in Mexico
may provide the Personal Information acquired from the applicants to necessaryorganizations or individuals in Japan or other countries or regions for the Purposes of Use
specified above as needed for the projects, only when the conditions stipulated in laws andregulations are satisfied.

f.

Security control of personal information
The Japan Foundation in Mexico shall endeavor to prevent unauthorized access and leakage of
the Personal Information of the applicants by way of taking appropriate security control
measures and control means.

g.

Rights pertaining to personal information of applicant
The applicant has the right to access his/her Personal Information, correct inaccurate Personal
Information, suspend the use of the Personal Information, etc., to the extent that the Act, thep. 8 [FJMEX-2023]

GDPR, the Chinese Laws and other laws pertaining to protection of the Personal Information in
the relevant country or region apply.
h.

Filing of objections against handling of personal information
In the case where the applicant is dissatisfied with the handling of the Personal Information in
the Japan Foundation in Mexico, such applicant may state his/her objections to the JapanFoundation in Mexico to the extent permitted by the applicable laws and regulations. In
accordance with the applicable laws and regulations, the applicant may also file objections to
the authority that has jurisdiction over protection of the Personal Information in the country towhich the applicant belongs.

i.

Personal information of persons involved in the project
The Personal Information of persons involved in the project other than the applicant, which is
submitted by the applicant to the Japan Foundation in Mexico, shall also be handled in the samemanner as stipulated in a. to h. above, and therefore, the applicants should provide explanationsin advance to the persons involved in the project and obtain their consent.

j.

Contact information
Please use the contact details specified in "9. Contact” for any opinions, questions, etc. regarding
any matters specified in this “Handling of personal information” section.

k.

Revocation of consent
The applicant has the right to revoke his/her consent to any matters specified in this “Handlingof personal information” section at any time. The revocation of consent does not affect thelegality of the handling of the Personal Information prior to the revocation. In addition, when theapplicant does not provide his/her consent or revokes his/her consent, such applicant may not
be able to receive necessary information and/or services from the Japan Foundation in Mexico.

(4) Response to the spread of COVID-19
Depending on the spread of COVID-19, appropriate measures may be required when implementing
a project in accordance with the regulations and instructions of the relevant authorities. Please
understand that the Japan Foundation in Mexico may unavoidably revoke its grant decision, orchange the substance of its grant or the conditions attached as a result of changes in circumstancesthat have occurred after the decision to provide the grant. Please also understand that the JapanFoundation in Mexico may set certain conditions for overseas travel-related programs, depending on
the situation of the pandemic.
(5) Ensuring the necessary safety and security of projects
Considering the recent instability in global security, with the increase of terrorist attacks in particular,
the Japan Foundation in Mexico highly recommends that you take the necessary security measures toensure safety when you carry out your projects, including the following:a.

Check if there are any security alerts issued in the countries and/or cities where your project is tobe conducted;b.

Provide information on security and safety issues for your international guests (if any).

p. 9 [FJMEX-2023]

c.

Tell your guests from Japan (if any) to check the “Overseas Safety Website” of the Ministry ofForeign Affairs of Japan before their travel and encourage them to register to the email service“Tabi Regi,” which will provide updated security information on overseas travel.
“Overseas Safety Website”: http://www.anzen.mofa.go.jp/index.html“Tabi Regi”: https://www.ezairyu.mofa.go.jp/tabireg/

9.

Contact
国際交流基金メキシコ日本文化センター
Fundación Japón en México
Av. Ejército Nacional #418-207, Col. Polanco V Sección
C.P. 11560, Ciudad de México
Tel: (55)5254-8506 ／ Email : MC_nihongo@jpf.go.jp*

The Application Instructions end here. The Application Documents Completion Guide follows.

p. 10 [FJMEX-2023]

Application Documents Completion Guide
1.

List of Application Documents☑

2.

Document

FormatRequired/Specified/Free

Optional

A Application Form

Specified (Excel)

RequiredB Overview of the Applying Institution
or BrochureSpecified (Word)

RequiredC Bank Account Information

Specified (Word)

Required

D Project Sheet (I) - (VI)

Specified (Word))

Required

D (I), (IV)-(VI) Budget

Specified (Excel)

Required

D (II) Budget

Specified (Excel)

Required

Attachment (I) - (VI) Foreign Exchange Rate Sheet*If applicants convert foreign currency to Mexican Pesos

Free (PDF)

Required

Attachment (I), (IV)-(VI)Letters from cooperating organizations/individuals

Free (PDF/Word)

Optional

Attachment (II) CV of the candidate

Free (PDF/Word)

Required

Attachment (III) List of materials or
estimate of teaching materials (copy)

Specified (Excel)

Required

Attachment (V) Draft of the materials

Free (PDF/Word)

Optional

Attachment (VI) Detailed project description

Free (PDF/Word)

RequiredFree (PDF)

Free (PDF/Word)

General Instructions(1) Please submit the application documents with designated format by email.
(2) Please fill in the application using either Japanese or English, or both.
a.

Be sure to write the name of the organization both in Japanese and English, as well as in theoriginal language.

b.

Please write and use the names exactly as given in the passport. If a passport has not yet been
issued, please use the name given in a public identification such as a driver's license.

c.

Please note that should these documents be in language other than Japanese or English, asummary of the contes in either Japanese or English is also required.

p. 11 [FJMEX-2023]

3.

How to Fill in the Application Documents
Application Form [FJMEX-2023 A]
1

Application Summary:(1) Name of the applying institution:
Please fill in the official name of the applying institution or organization (university, research
institution, teachers’ association, etc.) in its original language and its English and Japanesetranslation, as well as its location (in English or Japanese).
(2) Grant projects:
Please select the project type, fill in the name of the project title, and the project schedule for eachof the projects for which you are applying. It is possible to apply for up to five projects.
The order in which the projects are written on the form does not have an effect on selection.

2

Applying Institution:(1) Applying institution:
Please select the educational level, fill in the legal status, address, a URL that will enable us to findthe institution’s information, and the JF Nihongo Network member ID if the applying institution
is a member of the JF Nihongo Network (Sakura Network).
(2) Faculty/department that will actually carry out the project:
Please fill in the name of the faculty/department, etc., that will actually carry out the projectat the applying institution or organization (university department, university faculty, division,
center, research institute, etc.).
(3) Authorized representative:
The authorized representative is the person responsible for managing the applying institution ororganization (such as a school principal).
(4) Project director:
The project director refers to the person who is responsible for implementing the project.
(5) Bursar:
The bursar is the person who represents the applying institution or organization’s financial division.
* In regard to (3), (4), (5), the same person cannot perform two or more of these functions (however,if the applying institution is a member of the JF Nihongo Network (Sakura Network), the same
person can perform these functions). If these sections are not completed, your application
cannot be accepted.
(6) Previous the Japan Foundation in Mexico grants:
Please note the name of any grants received by the implementing department from the JapanFoundation in Mexico grant program in the past five years and the fiscal year in which the grant
was received, if any.

p. 12 [FJMEX-2023]

B. Overview of the Applying Institution [FJMEX-2023 B]
Overview of the History and the Current Status of Japanese language Education within the Applying
Institution:
Please note the applying institution or organization’s founding year, history, main activities, annual
budget, etc., and the number of members in the case of academic societies and teachers’ associations.
In the case of educational organizations and groups, please note the number of courses, teachers,
students, the units and academic degrees that can be earned, the levels of Japanese learners (e.g.,
Japanese Language Proficiency Test [JLPT] N1-N5, etc.) and their main reasons for learning Japanese(cultural exchange, work or study in Japan, etc.), etc.
If it covers all the information above, you can submit a brochure in place of this.
C. Bank Account Information [FJMEX-2023 C]
1

Receiving the Grant:
Project Type (I)-(VI)The Japan Foundation in Mexico cannot accept an application unless the grant can be remitted
directly to a bank account belonging to the applying institution. However, if the applying
institution cannot open a bank account to receive the grant for some unavoidable reason, it candelegate receipt of the remittance to a person who is related to the applying institution.

2

Bank Account:
Please provide account information.
* If the name of the holder of the bank account differs from the name of the applying institution, a
letter of attorney from the applying institution/organization will be needed when it requests to receive
the grant.

3

Currency:
Mexican Pesos (MXN)

D. Project Sheet (I) Japanese Language Activities Support Grant [FJMEX-2023 D(I)]1

Project Summary:(1) Project title:
Please note the name of the project. If an activity has been held regularly until now, please note
how many times it has been held, including its current iteration (e.g., the **th Japanese SpeechContest).
(2) Implementation method:
Please select how you plan to implement the project (on site, online, or hybrid).
(3) Venue/city:
Please note the name of the venue and city.
p. 13 [FJMEX-2023]

(4) Co-sponsoring organization:
Please note if you have a co-sponsoring organization.
(5) Supporting organization:
Please note if you have a supporting organization.
(6) Scale of project:
Please note the scale of the project to be implemented.
2

Purposes and Project Description:(1) Purposes and goals:
Please summarize the purposes of the project and the goals you anticipate the project achieving.
(2) Background and necessity:
Please summarize the need for this project, including background information such as the analysisof the present status of the applying institution or organization, your country or region, etc.

3Participants:
Please note the qualifications and positions of planned participants as well as the anticipated number
thereof.

4

Judges:Please note the names and positions of individuals who will serve as judges for this project, if any. 5
Schedule Details:
Please describe in detail the schedule for implementing this project, including the duration of
preparations and follow-up after the project.

6

Evaluation:(1) Expected outcomes and effects:
Please describe specifically, making as much use of numbers as possible, how this project is
expected to motivate students, and how it will increase the levels of students and teachers anddevelop Japanese language education in the applying institution or organization, and country or
region (e.g., increase the number of Japanese language teachers, students studying Japanese
language, students passing the Japanese Language Proficiency Test [JLPT], and students studying
abroad in Japan, etc.).
(2) Evaluation methods:
Please describe the specific methods that will be used to evaluate the outcomes and effects
described in (1) above after the project has been carried out (e.g., questionnaires and evaluations
by program evaluators).
(3) Method to disseminate and pass on outcomes and effects:
Please describe specifically how you will disseminate and pass on the outcomes and effects
described in (1) above after the project has been carried out to students and teachers in theapplying institution and your country or region (e.g., publishing on a website, distributing reports).

7

Budget:p. 14 [FJMEX-2023]

Please write on a separate form [FJMEX-2023 D(I),(IV)~(VI) Budget].
(1) Honorariums and personnel expenses:
In the column given for specification, please write the name of the person to whom thehonorarium will be paid, his/her professional affiliation, the function for which he/she will receive
the honorarium (e.g., judge), and in the column for breakdown, please write the basis for yourcalculation (e.g., unit price x number of days or number of hours x number of people).
Please use another sheet of paper if the space provided in the column is insufficient.
(2) Transportation/accommodation:
In the column given for specification, please note the people whose travel costs andaccommodation costs will be paid, and the number of these people.
(3) Other expenses:
In the column given for specification, please note the overhead costs related to the project’s
implementation, such as the cost of rental fees for venues and equipment, and editorial costs.
Only prizes related to Japanese language education are covered by the grant. Please specify theitems you plan to purchase as prizes in the Application Form.
*

Purposes and Project Description:
Other Expenses (Rental Fees for Venues and Equipment, Purchase of Prizes, Production ofMaterials & Reports, Public Relations, Interpreter, Translation, etc.)

8

Items

Specification

Breakdown

Purchaseof Prizes

First Place: Japanese dictionary andJapanese dictionary: $30 X 1,

trophyTrophy: $15 X 1,

Second Place: Books written inBooks written in Japanese: $15 X 2,

Japanese and medals

Medal: $5 X 2,

Third Place: Stationery set andcertificates

Stationery set: $10 X 3,
Certificate: $5 X 3

Attachment:
Letter from cooperating organizations/individuals (optional):
Please include letters from cooperating organizations and individuals that verify the possibility of their
participation/cooperation.

D. Project Sheet (II): Salary Assistance Grant [FJMEX-2023 D(II)]1

Project Summary:(1) Proposed project duration:
Please write down the duration for which you would like to receive grants from the JapanFoundation in Mexico for overhead costs of staff. In addition,

p. 15 [FJMEX-2023]

a.

Please clarify the number of days your school/institution would be closed (period in whichclasses would not be held) during this time.

b.

The grant duration is 12 months or less, and the grant must be used during this period.

c.

The Japan Foundation in Mexico will accept applications for grants only for courses andactivities that will hold within FY2023 (from April 1, 2023 to March 31, 2024).

d.

Please fill in the grant duration for the proposed course or activities only for application in
FY2023, even if you also plan to apply to the program for the next fiscal year.

(2) Overview of Japanese language courses, etc:
Please provide an overview of the new/augmented course(s) offered by the applying institutionthat will be receiving grants through this program (course title, course content, achievement ofJapanese language, number of students per class, and hours of instruction).
Please note if the course is implemented online.
(3) Staff or teacher(s) responsible for courses (only those who are currently employed or expected tobe employed by the applying institution): a. If a candidate has been chosen:
Please note the name, current position, area of expertise, and position after hiring of thecandidate, as well as why and how they were selected. Please attach a Curriculum Vitae of thecandidate.
b. If a candidate has not been chosen:
Please describe the recruitment and selection process for the candidate and indicate how they
will be chosen.
2

Reason for Application:
Please describe the need for the courses or activities (e.g., teachers’ association activities) for which
the applying institution would like to receive a grant based on the current status of its Japanese
language education. Moreover, please summarize the impact and effect these courses and activities
would have on students and on Japanese language education in the country or region, making gooduse of numbers to do so.

3Plan to be Independent from Our Grant:
Budget plan and implementation plan: Please write a budget plan and implementation plan indicatingthat the course will be run and the post will be maintained independently without a Japan Foundationin Mexico grant after this grant has expired.

4

Budget:Please write on a separate form [FJMEX-2023 D(II) Budget]. Please list the annual costs required to
pay a salary for a teacher who teaches the course or administrative staff. This should be listed byperson.
(1) For planned expenditure, please note the salary as wages per hour of instruction and the total
teaching hours per year for which the teacher will be responsible, as well as the total salary paid
annually.

p. 16 [FJMEX-2023]

(2) For cost coverage, please note the weight of tuition in the portion of the costs covered by theapplying institution so that income from course fees and other financial sources are clearly divided.
Please note the currency in which the salary will be paid. Then please decide the percentage thatthe grant from the Japan Foundation in Mexico will be used for.
5

Evaluation:(1) Expected outcomes and effects:
Please describe specifically, making as much use of numbers as possible, how this project is
expected to motivate students, and how it will increase the levels of students and teachers anddevelop Japanese language education in the applying institution or organization, and country or
region (e.g., increase the number of Japanese language teachers, students studying Japanese
language, students passing the Japanese Language Proficiency Test [JLPT], and students studying
abroad in Japan, etc.).
(2) Evaluation methods:
Please describe the specific methods that will be used to evaluate the outcomes and effects
described in (1) above after the project has been carried out (e.g., questionnaires and evaluations
by program evaluators).
(3) Method to disseminate and pass on outcomes and effects:
Please describe specifically how you will disseminate and pass on the outcomes and effects
described in (1) above after the project has been carried out to students and teachers in theapplying institution and your country or region (e.g., publishing a web page, distributing reports).

6

Attachment:
Curriculum Vitae of the candidate: Please include a resume if a candidate has been selected (required).

7

After the project is implemented:
The grantee must submit the following documents with the Final Report:(1) A copy of the proofs of payment for salary or the salary receipts for teachers/administrative staff
with the signatures of the recipient(s)(2) A copy of the syllabus for the Japanese language course run with the grant

D. Project Sheet (III): Teaching Material Purchase Grant [FJMEX-2023 D(III)]1

Project Summary:
Please note the total requested amount (the total for the cost of purchasing teaching materials,
including necessary shipping costs and other costs), the number of units of teaching materials that theapplying institution or organization plans to buy, and the number of people generally expected to use
the purchased teaching materials.

2

Quantity and Condition of Materials Owned by the Applicant:Please describe as accurately as possible the quantity of the teaching materials and supplementarymaterials and supplies for introducing Japanese culture that the applying institution or organization
can currently use for Japanese language education. Also, please provide details about the current
p. 17 [FJMEX-2023]

usage and storage of the materials. If you are using e-books, please describe the system and service
you are using.
3

Reason for Application:(1) Need for purchasing teaching materials:
Please describe the need to buy teaching materials, as best suits the plan for the promotion ofJapanese language education by the applying institution or organization (please note that thisgrant aims at providing materials for “Japanese language education”).
(2) Utilization of teaching materials:
What effect would buying teaching materials in this case have on Japanese language students,and how would it develop Japanese language education in the country or region? Please describe
as pertains to the plan for the promotion of Japanese language education by the applying
institution or organization.
(3) The way of storing and managing the materials:
Please describe specifically how the newly purchased teaching materials will be stored andmanaged.

4

Schedule Details:
Please provide a summary of the schedule for the purchase of teaching materials, including advance
preparations, means of procurement, and plans for use.

5

Evaluation:(1) Expected outcomes and effects:
Please describe specifically, making as much use of numbers as possible, how this project is
expected to motivate students, and how it will increase the levels of students and teachers anddevelop Japanese language education in the applying institution or organization, and country or
region (e.g., increase the number of Japanese language teachers, students studying Japanese
language, students passing the Japanese Language Proficiency Test [JLPT], and students studying
abroad in Japan, etc.).
(2) Evaluation methods:
Please describe the specific methods that will be used to evaluate the outcomes and effects
described in (1) above after the project has been carried out (e.g., questionnaires and evaluations
by program evaluators).
(3) Method to disseminate and pass on outcomes and effects:
Please describe specifically how you will disseminate and pass on the outcomes and effects
described in (1) above after the project has been carried out to students and teachers in theapplying institution and your country or region (e.g., publishing on a website, distributing reports).

6

Attachment:
List of materials the institution plans to buy [FJMEX-2023D(III) List of materials] (required):p. 18 [FJMEX-2023]

*

A combination of texts (including e-books), audio-visual materials (CDs and/or DVDs) andother materials (origami, yukata, etc., to be used for Japanese language education) may berequested.

*

Please write down the title, volume number, name(s) of author(s) and/or editor, name of
publisher, and all other information for books.

*

Please provide information (product name, brands, vendors) for audio-visual materials orother materials so as to specify the goods to be purchased. For e-books, please provide thename of the service provider.

*

Specify the unit price and quantity for each item, and then enter the total amount. For ebooks,
please also enter the number of simultaneous views per service.

*

Please specify the cost for postage of purchases (incl. packing fee), if any. If such costs are notspecified in the application, they will not be covered by the grant. In principle, other expenses(e.g., customs clearance fees, storage, import duties, etc.) shall be borne by the grantee. If you
wish to receive only e-books, you do not need to fill out the shipping information.

*

Note that after the project is implemented, the grantee must submit the list of teachingmaterials that the grantee purchased to the Japan Foundation in Mexico. Materials judged as
inappropriate by the Japan Foundation in Mexico cannot be covered by the grant and the
grantee must return the cost to the Japan Foundation in Mexico.

D. Project Sheet (IV): Conference Grant [FJMEX-2023 D(IV)]1

Project Summary:(1) Project title:
Please note the name of the project. If an activity has been held regularly until now, please note
how many times it has been held, including its current iteration (e.g., the **th Conference Grant).
If you are planning an online event, please indicate this.
(2) Implementation method:
Please select how you plan to implement the project (on site, online, or hybrid).
(3) Venue/city:
Please note the name of the venue and city.
(4) Major cooperating organizations/individuals:
Please note the type of cooperation and the name, address, and affiliation of the majorcooperating organizations and individuals.
(5) Major speakers, participants:
Please note the name, title, and role of any major speakers or participants apart from the above(4) major cooperating organizations/individuals.

2

Purposes and Project Description:(1) Purposes and goals:
p. 19 [FJMEX-2023]

Please summarize the purposes of the project and the goals you anticipate the project achieving.
(2) Background and necessity:
Please summarize the need for this project, including background information such as the analysisof the present status of the applying institution or organization, your country or region, etc.
3

Schedule Details:
Please describe in detail the schedule for implementing this project, including the duration of
preparations and follow-up after the project.

4

Preliminary Arrangements and Contacts:
Please describe the preliminary arrangements for implementation of the project, and the progress of
discussions and meetings between the applying institution and co-sponsors/cooperatingorganizations.

5

Evaluation:(1) Expected outcomes and effects:
Please describe specifically, making as much use of numbers as possible, how this project is
expected to motivate students, and how it will increase the levels of students and teachers anddevelop Japanese language education in the applying institution or organization, and country or
region (e.g., increase the number of Japanese language teachers, students studying Japanese
language, students passing the Japanese Language Proficiency Test [JLPT], and students studying
abroad in Japan, etc.).
(2) Evaluation methods:
Please describe the specific methods that will be used to evaluate the outcomes and effects
described in (1) above after the project has been carried out (e.g., questionnaires and evaluations
by program evaluators).
(3) Method to disseminate and pass on outcomes and effects:
Please describe specifically how you will disseminate and pass on the outcomes and effects
described in (1) above after the project has been carried out to students and teachers in theapplying institution and your country or region (e.g., publishing a web page, distributing reports).

6

Budget:Please write on a separate form [FJMEX-2023 D(I),(IV)~(VI) Budget].
(1) Honorariums and personnel expenses:
In the column given for specification, please write the name of the person to whom thehonorarium will be paid, his/her professional affiliation, the function for which he/she will receive
the honorarium (e.g., judge), and in the column for breakdown, please write down the basis foryour calculation (e.g., unit price x number of days or number of hours x number of people). Pleaseuse another sheet of paper if the space provided in the column is insufficient.
(2) Transportation/accommodation:
In the column given for specification, please note the people whose travel costs andaccommodation costs will be paid, and the number of these people.

p. 20 [FJMEX-2023]

(3) Other expenses:
In the column given for specification, please note the overhead costs relating to the project’s
implementation, such as the cost of rental fees for venues, the cost of preparing materials, andeditorial costs.
7

Attachment:
Letter from cooperating organizations/individuals (optional) :Please include letters from cooperating organizations and individuals that verify the possibility of their
participation/cooperation.

D. Project Sheet (V): Publication Grant, [FJMEX-2023 D (V)]1

Project Summary:(1) Project title:
Please note the name of the project.
(2) Major cooperating organizations/individuals:
Please note the type of cooperation and the name, address, and affiliation of the majorcooperating organizations and individuals.

2

Purposes and Project Description:(1) Purposes and goals:
Please summarize the purposes of the project and the goals you anticipate the project achieving.
(2) Background and necessity:
Please summarize the need for this project, including background information such as the analysisof the present status of the applying institution or organization, your country or region, etc.
(3) Contents and forms of teaching materials
Please describe the content and form of teaching materials (e.g., published materials, online
materials). If you already have a draft of the materials, please attach it to this form.

3

Schedule Details:
Please describe in detail the schedule for implementing this project, including the duration of
preparations and follow-up after the project.

4

Preliminary Arrangements and Contacts:
Please describe the preliminary arrangements for implementation of the project, and the progress of
discussions and meetings between the applying institution and co-sponsors/cooperatingorganizations.

5

Evaluation:(1) Expected outcomes and effects:
Please describe specifically, making as much use of numbers as possible, how this project is
expected to motivate students, how it will increase the levels of students and teachers and develop
Japanese language education in the applying institution or organization, and in the country or
p. 21 [FJMEX-2023]

region (e.g., increase the number of Japanese language teachers, students studying Japanese
language, students passing the Japanese Language Proficiency Test [JLPT], and students studying
abroad in Japan, etc.).
(2) Evaluation methods:
Please describe the specific methods that will be used to evaluate the outcomes and effects
described in (1) above after the project has been carried out (e.g., questionnaires and evaluations
by program evaluators).
(3) Method to disseminate and pass on outcomes and effects:
Please describe specifically how you will disseminate and pass on the outcomes and effects
described in (1) above after the project has been carried out to students and teachers in theapplying institution and your country or region (e.g., publishing on a website, distributing reports).
6

Budget:Please write on a separate form [FJMEX-2023 D(I),(IV)~(VI) Budget].
(1) Honorariums and personnel expenses:
In the column given for specification, please write the name of the person to whom thehonorarium will be paid, his/her professional affiliation, the function for which he/she will receive
the honorarium (e.g., judge), and in the column for breakdown, please write down the basis foryour calculation (e.g., unit price x number of days or number of hours x number of people). Pleaseuse another sheet of paper if the space provided in the column is insufficient.
(2) Transportation/accommodation:
In the column given for specification, please note the people whose travel costs will be paid, andthe number of these people.
(3) Other expenses:
In the column given for specification, please note the overhead costs related to the project’s
implementation, such as the cost of preparing materials, and editorial costs.

7

Attachments:(1) A draft of the materials (optional):
If you already have a draft of the materials, please attach it to this form.
(2) Letter from cooperating organizations/individuals (optional):
Please include letters from cooperating organizations and individuals that verify the possibility of
their participation/cooperation.

D. Project Sheet (VI): Other Original Proposals, [FJMEX-2023 D (VI)]1

Project Summary:(1) Project title:
Please note the name of the project. If an activity has been held regularly until now, please note
how many times it has been held, including its current iteration (e.g., the **th Japanese SpeechContest).
p. 22 [FJMEX-2023]

(2) Implementation method:
Please select how you plan to implement the project (on site, online, or hybrid).
(3) Venue/city:
Please note the name of the venue and city.
(4) Major cooperating organizations/individuals:
Please note the type of cooperation and the name, address, and affiliation of the majorcooperating organizations and individuals.
2

Purposes and Project Description:(1) Purposes and goals:
Please summarize the purposes of the project and the goals you anticipate the project achieving.
(2) Background and necessity:
Please summarize the need for this project, including background information such as the analysisof the present status of the applying institution or organization, your country or region, etc.

3

Schedule Details:
Please describe in detail the schedule for implementing this project, including the duration of
preparations and follow-up after the project.

4

Preliminary Arrangements and Contacts:
Please describe the preliminary arrangements for implementation of the project, and the progress of
discussions and meetings between the applying institution and co-sponsors/cooperatingorganizations.

5

Evaluation:(1) Expected outcomes and effects:
Please describe specifically, making as much use of numbers as possible, how this project is
expected to motivate students, and how it will increase the levels of students and teachers anddevelop Japanese language education in the applying institution or organization, and in the
country or region (e.g., increase the number of Japanese language teachers, students studying
Japanese language, students passing the Japanese Language Proficiency Test [JLPT], and students
studying abroad in Japan, etc.).
(2) Evaluation method:
Please describe the specific methods that will be used to evaluate the outcomes and effects
described in (1) above after the project has been carried out (e.g., questionnaires and evaluations
by program evaluators).
(3) Method to disseminate and pass on outcomes and effects:
Please describe specifically how you will disseminate and pass on the outcomes and effects
described in (1) above after the project has been carried out to students and teachers in theapplying institution and your country or region (e.g., publishing a web page, distributing reports).

6

Budget:Please write on a separate form [FJMEX-2023 D(I),(IV)~(VI) Budget].
p. 23 [FJMEX-2023]

(1) Honorariums and personnel expenses:
In the column given for specification, please write the name of the person to whom thehonorarium will be paid, his/her professional affiliation, the function for which he/she will receive thehonorarium (e.g., judge), and in the column for breakdown, please write down the basis for yourcalculation (e.g., unit price x number of days or number of hours x number of people). Please use
another sheet of paper if the space provided in the column is insufficient. (2)Transportation/accommodation:
In the column given for specification, please note the people whose travel costs andaccommodation costs will be paid, and the number of these people.
(3) Other expenses:
In the column given for specification, please note the overhead costs related to the project’s
implementation, such as the cost of rental fees for venue and equipment, and editorial costs.
7

Attachments:(1) Details of the project (required):
Please write the details of the project (methods of implementation, form of the project, etc.).
Use size US letter (tamaño carta) paper. The format and organization are at the applicant’s
discretion.
(2) Letter from cooperating organizations/individuals (optional):
Please include letters from cooperating organizations and individuals that verify the possibility of
their participation/cooperation.

p. 24 [FJMEX-2023]