2024 - Science Photonics Fair IR Fair Optical Thin Film Fair Spectroscopy Fair UV Fair Laser Science Technology Fair Optics Fair
Optical Information Processing Network Zone

Mobility Photonics Zone

Visualization Technology Fair

Human Interface Zone

Date : 29-31 October, 2024 Venue : Paciﬁco YOKOHAMATerms and Conditions for exhibitors̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶̶■ Exhibitor Application

Please ﬁll out necessary information on the application form in order for your application to be submitted to the exhibition
secretariat. However, please note that the Organizer may decline an exhibit application if the Organizer determines that the productdoes not ﬁt into the objective of this EXPO, the applicant is determined by the Organizer to be related to anti-social forces, or if
there are any adverse eﬀects with respect to this EXPO.

■ Payment

The exhibition contract shall be deemed to be formed when the Organizer dispatches an invoice to the exhibitor after receiving theapplication form. The exhibitor shall pay the Organizer the exhibition fee by the date stipulated in the invoice. The exhibitor shallbear the bank transfer fee, if any.

■ Cancellation Charges- In principle, cancellations after the application has been accepted are not permitted, and the Organizer will not refund theexhibition fee. However, if the Organizer decides that there is a justiﬁable reason and also if the exhibitor pays cancellation fees
based on the following, cancellations will be accepted; From application date to 28 June 2024 - 50% of exhibition fee.
- After 29 June 2024 - 100% of exhibition fee.

■ Booth Allocation

Booth allocations will be determined by the Organizer based on the following factors:
1. The overall balance of the exhibition 2. The size of the booth in question 3. Application date
4. Record of past exhibitions■ Entrance Qualiﬁcation

The exhibitor must notify and register the information of any known attendees (both visitors and exhibitors) in advance or on thedate of the exhibition. The Organizer will not permit entrance to any persons the Organizer deems inappropriate to attend thisEXPO.

■ Subleasing of BoothNo part of the booth may be sub-let nor the exhibition contract may be transferred by the exhibitor without express written
permission from the Organizer.

■ Photo and video Shooting

Exhibitors may ﬁlm and take photos within their booth only. The Organizer has the right to ﬁlm and/or take photos of the wholeexhibition.

■ Exhibitor Manual

The exhibitor agrees to adhere to the "Exhibitor Manual" speciﬁed separately with regard to the setup, decoration, and removal ofthe display in the booth. The exhibitors must comply with the applicable rules regarding safety and ﬁre protection. The Organizer
shall reserve the right to amend or change the Exhibitor Manual at any time without any consent from the exhibitors.

■ Insurance

Exhibitors are encouraged to obtain the required insurance to protect their display property for the transportation to and from thevenue as well as for the duration of the exhibition.

■ Compensatory Damages

The Organizer is not responsible for any damage to any property or persons caused by the exhibitor (including any persons
associated with the exhibit and/or exhibitor) . Exhibitors shall be solely liable for any such damages.

■ Force Majeure

The Organizer may postpone, change the period of, or cancel this EXPO if the Organizer determines that this EXPO is diﬃcult orimpossible to be held due to the grounds of Force Majeure. In that case, the Organizer will not refund the exhibition fee and theexhibitor will still be responsible for paying the remaining unpaid balance of the exhibition fee. The Organizer shall not be liable forany damages the exhibitor incurs arising from or as a result of these situations.
＜The Force Majeure in this article shall be as follows＞(1) Natural disasters (including without limitation to earthquakes, typhoons, storms, tsunamis, ﬂoods, landslides, lightning strikes,explosions, ﬁres, etc.);(2) Social confusion (including without limitation to war, terrorism, civil war, riots, civil disturbance, etc.);(3) Governmental actions (including without limitation to the revision and/or abolition of laws and regulations, intervention ofgovernment agencies, administrative orders, bans on trade, guidance or request, etc.);(4) Spread of infectious diseases (including without limitation to epidemics and pandemics);(5) Accidental disruption to public infrastructure (including without limitation to power outages, communication line disconnections,transportation accidents, etc.);(6) Labor disputes (including without limitation to strikes, sabotages, lockouts, etc.);(7) Defaults of important business partners (including without limitation to bankruptcy of the venue management company); or(8) In addition to the previous items, any events not attributable to or beyond the control of the Organizer.

■ Approval of the Science Photonics Fair Terms and Conditions and Exhibition Rules

All exhibitors and applicants agree to adhere to the terms and conditions and any other exhibition rules speciﬁed separately.

■ Termination by the Organizer

In the event of any breach or non-compliance by the exhibitor of the terms and conditions, Exhibitor Manual or any other rules
speciﬁed by the Organizer, the Organizer may at its sole discretion terminate the exhibition contract at any time. If the exhibit
contract is terminated pursuant to this provision, the Organizer will not refund the exhibition fee and the exhibitor will still be
responsible for paying the remaining unpaid balance of the exhibition fee.

■ Restoration

1. Exhibitors must restore booths to their original state at the end of the exhibition. If this is not satisfactorily undertaken, theexhibitors will be liable for any costs the Organizer incurs with restoring the booth to its original state.
2. After the exhibition, the exhibitor shall waive any right regarding materials left behind, will not complain that the Organizer
dispose these materials and agrees to bear the cost of the disposal.

■ Governing Law and Jurisdiction

These terms and conditions shall be governed by and construed in accordance with the laws of Japan. The Tokyo District Court
shall have exclusive jurisdiction as the court of ﬁrst instance in relation to all disputes arising out of or in connection with this terms
and conditions.

To inquire about the terms of this exhibition, please contact the Secretariat.
--------------------------------------------------------------------------------------------------------------------------------------------------------------------● Secretariat : Optronics Corporation, Ltd.
Shin-ogawamachi 5-5, Shinjuku-ku, Tokyo 162-0814 Japan
TEL +81 3 3269 3550 E-mail: intl@optronics.co.jp