Regulations for Function Venues and Wedding Receptions
Agreements for use of the function and event venues and related agreements between Hotel New Otani
Nagaoka (hereinafter referred to as “the hotel”) and guests intending to host events(hereinafter referred
to as “the guest” ) are subject to the following regulations. Notwithstanding previous provisions, theguest shall comply with any separate agreement signed with the hotel.

1. Complying with these Regulations
The guest shall comply with these Regulations or the regulations governing usage of online reservations system
including, but not limited to, the other regulations established by the hotel, which are posted at the locations where
it is needed in the most appropriate way possible.

2. Definition of Terms‘Events’ refer to meetings(conferences) and receptions including banquet events, corporate gatherings
or private gatherings. ‘Wedding’ refers to a wedding ceremony and/or a wedding reception. ‘Venues orfunction rooms’ refer to spaces used for events such as meetings(conferences), receptions, wedding receptions or trade shows.

3. Hours of Events and Additional Charges
The guest is entitled to use the venue at the hotel during the period of time agreed upon in advance.
The hotel may permit the guest to occupy the venue beyond the scheduled ending time agreed upon
depending on availability. In such case additional charges will be incurred to the guest accordingly.
However, the hotel may not comply with their request for extending the time due to prior commitments
at the same venue.

4. Confirmation of Guaranteed Attendees
The guest shall inform the hotel of the final number of guaranteed attendees 2 business days prior to
the date of the event, or as provided in a separate agreement. Since all arrangements will be completed
until then, all expenses shall be paid by the guest even if the actual number of attendees decreases. If
the number of attendees decreases by more than 10% of the initial number of attendees, the guest shallinform the hotel 10 business days prior to the date of the event. As for a wedding, the guest shall informthe hotel of the final number of guaranteed attendees 7 business days prior to the date of the wedding,or as provided in a separate agreement. Since all arrangements will be completed until then, all expenses
shall be paid by the guest even if the actual number of attendees decreases. Besides the above expenses,
actual expenses (if any) incurred to the hotel at the time notice of cancellation or changes in the numberof attendees is given shall also be paid by the guest. If the number of attendees decreases by more than
30% of the initial number of attendees or is to be substantially lower than the average capacity of thevenue, the venue may be transferred to another at the discretion of the hotel.

5. Application Fee
When the application for a wedding has been made, the guest is required to pay 50,000 yen as an application fee within a specified time. An agreement for a wedding comes into effect upon signature of thewritten application for a wedding and receipt of the application fee by the hotel. Also, applications forother meetings and receptions, the guest may be required to make an advance payment at the discretionof the hotel.

6. Payment
The total amount of expenses as stated in a quotation or in an invoice (or any outstanding expenses if
the guest has paid an application fee or advance payment) are to be paid in Japanese currency, in cash,by bank transfer or by credit card at least 14 business days prior to the event principally, unless all
expenses are paid in advance. Also for a wedding, all expenses ( or any outstanding expenses if theguest has paid an application fee or advance payment ) are to be paid in Japanese currency, in cash, bybank transfer or by credit card at least 5 business days prior to the wedding principally. The guest isallowed to use a credit card to pay both for wedding and event expenses up to the spending limits ofone million yen, and the remaining balance is to be paid in cash. Any final balance outstanding is to besettled within 14 business days after the event or the wedding. In the event all expenses are not paid
within a specified time, the agreement for a wedding shall be terminated at the sole discretion of thehotel, and the guest will bear a cancellation fee incurred in accordance with Article 8 of these regulations.

7. Joint Liability for Wedding Expenses
Both families hosting their wedding shall be jointly and severally liable for settlement of any balance
outstanding of the expenses for wedding.

8. Cancellation/Date Change Policy
When the contracted venue is cancelled or event date is changed, cancellation fee or date change fee
shall be paid by the guest as indicated below. Besides, actual expenses (if any) incurred to the hotel
until when notice of cancellation or change in the date is given shall also be paid by the guest.
〔Meetings and Events 〕
Days to the event

Cancellation / Date Change Fee

180 days to 121 days prior to the event day

25% of the regular conference rate for 4 hours or 8hours and actual expenses

120 days to 90 days prior to the event day

30% of the regular conference rate for 4 hours or 8hours and actual expenses

89 days to 60 days prior to the event day
59 days to 30 days prior to the event day

40% of the regular conference rate for 4 hours or 8hours and actual expenses

50% of the regular conference rate for 4 hours or 8hours and actual expenses

29 days to 10 days prior to the event day

70% of the estimated amount and actual expenses

9 days to 1 day prior to the event day

80% of the estimated amount and actual expenses

On the event day

100% of the estimated amount and actual expenses〔Comments〕
1. Conference rate refers to rate for use of the venue mainly for conference. Reception rate refers to rate for useof the venue mainly for reception or banquet. Trade show rate refers to rate for use of the venue specificallyfor trade show or exhibition.
2. If the overall hours of the event exceed 4 hours, 8- hour regular conference rate is applied to cancellation anddate change.
3. Cancellation fee is not subject to tax.
4. Actual expenses refer to any cost incurred by the hotel until the time notice of cancellation or date change isprovided. These expenses are subject to tax.

〔Weddings〕
Days to the wedding

Cancellation Fee

Date Change Fee

More than 120 days prior to the wedding day.

One half of application fee andactual expenses

No Fee119 days to 100 days prior to thewedding day

Full application fee and actual expenses

One half of applicationfee

99 days to 80 days prior to thewedding day
79 days to 60 days prior to thewedding day
59 days to 30 days prior to thewedding day
29 days to 10 days prior to thewedding day
9 days to 1 day prior to the wedding day
On the wedding day

Full application fee, 20% of theestimated amount and actual expenses
Full application fee, 30% of theestimated amount and actual expenses
Full application fee, 40% of theestimated amount and actual expenses
Full application fee, 50% of theestimated amount and actual expenses
Full application fee, 80% of theestimated amount and actual expenses
Full application fee, 100% of the estimated amount and actual expenses

Full application fee andactual expenses
Full application fee, 10% of
the estimated amount andactual expenses
Full application fee, 20% of
the estimated amount andactual expenses
Full application fee, 40% of
the estimated amount andactual expenses
Full application fee, 50% of
the estimated amount andactual expenses
Full application fee, 100%of the estimated amountand actual expenses〔Comments〕
1. Conference rate refers to rate for use of the venue mainly for conference. Reception rate refers to rate for useof the venue mainly for reception or banquet. Trade show rate refers to rate for use of the venue specificallyfor trade show or exhibition.
2. Estimated amount is referred to as an initial quotation or the latest quotation presented to the guest.
3. If a food price per person has not been determined in the quotation even when notice of cancellation wasgiven, a standard food price at 15,000yen per person applies for cancellations and date changes.
4. Cancellation fees are not subject to tax.
5. Actual expenses refer to any cost incurred by the hotel until the time notice of cancellation or date change
is provided. These expenses are subject to tax.

9. Decorations and Entertainments
Set-up, sound, lights, entertainments, decorations, flower arrangements, boards/banners, party favors
and attendants at party are to be arranged by the hotel or vendors preferred by the hotel. When using
vendors not preferred by the hotel, prior notice to the hotel for authorization is essential. Also note that
all arrangements including equipment, decoration, boards/banners, entertainment, transportation ofmaterials and set-up by vendors not preferred by the hotel shall be adequately discussed previouslywith the hotel to protect the property and scenic presence of the hotel. If necessary, personnel expenses
incurred to attend carrying-in/out of the materials may be the responsibility of the guest. If there is any
concern that a loud sound from percussion or live band performances of the guest choice might cause a
nuisance to the neighboring venues, the hotel may have to decline request to use these performances atthe venue.

10. Handling of Copyrighted Materials
Any unauthorized music reproduction and music video viewing protected by copyrights at the event venue could
lead to copyright infringement under the Copyright Act. To copy or download the copyrighted music recordings
and music videos from the sources of the relevant record labels or music distributors, the guest is required to apply
for both licenses to the copyright collecting agency(JASRAC) and the neighboring right collecting agencies including RIAJ or record labels before copy or download. Also for a license of moving images, photo images or literaltexts, the guest is required to apply to the relevant copyright holders before copy or download. The guest shall be
responsible for licensing fees due to the relevant copyright collecting agencies or copyright holders except whenthese materials are not copyrighted.

11. Restriction on the Age of Attendants at party
Please note that employing minors under the age 18 as attendants at party is prohibited by the Law onControl and Improvement of Amusement Businesses. Violators are subject to penalties by the law. Whenusing staffing operators of attendants at party being acquainted with the guest, the guest is liable to prevent thestaffing operators from committing a crime of hiring minors illegally.

12. Surcharges for Handling Wedding Items being prepared by the guest
Wedding attire, outfits, wedding favors and others being prepared by the guest via vendors not preferred by the hotel are subject to surcharges for handling these items. In such case, the guest shall discuss with the hotel previously.

13. Prohibited Acts
The following are prohibited at the hotel:(1) Bringing the following into the hotel facilities.
ⅰOutside food or beverages (including coffee or tea)ⅱDogs, cats, birds, other companion animals or livestock except for guide dogs, service dogs andhearing assistance dogs.
ⅲExplosive or flammable articles such as gunpowder or gasoline.
ⅳUnlicensed firearms or swords and other prohibited or restricted items.
ⅴArticles with offensive odors or which make disturbing noises.
(2) Bringing food and beverages out from the reception venue.
(3) Smoking by the guests anywhere outside of the legal smoking areas and/or being smoking supplies
provided by the hotel. Violators are subject to penalties by applicable laws.
(4) Access to the smoking areas by minors under the age of 20.
(5) Depositing money, high-value items, negotiable instruments, important documents, any item which
has substantial monetary value, or leaving fragile item or perishable item with cloakroom.
(6) Creating a disturbance which disrupts other events.
(7) Gambling act and behavior banned by the laws of Japan.
(8) Moving fixtures or equipment.
(9) Using the venue for purposes other than those agreed at the time of the booking.
(10) Other matters deemed necessary at the discretion of the hotel.

14. Compensation for Damage
The hotel assumes no responsibility whatsoever for any accidents, under the supervision of the guest
or his/her designated vendors, resulting in injury, theft, loss, or damage ( irrespective of whether direct,
indirect or consequential ) arising from the use of the venues and facilities due to any cause beyond thereasonable control of the hotel. The guest and his/her designated vendors shall be held responsible forany damage caused to the venues, facilities, equipment, or any other articles of the hotel. In the eventof any damage being caused to these articles, the guest who signed the agreement for the venue will be
required to pay for any repairs to such damaged article or the cost to wholly replace them. The guest,
however, shall compensate the hotel for damages due to infectious diseases deemed to have been brought into thehotel premises through intention or negligence on the part of the guest, except in the case of force majeure such as
public health emergencies as provided in Article 18.

15. Rights of the Hotel to Decline and to Terminate Agreement
The hotel has a right to decline an agreement for use of the venue with guests under any of the following
conditions. Also,the hotel has a right to terminate the agreement under any of the following conditions
even after the finalization of the agreement, or any further use of the venue where the event was alreadycommenced. Even if the event was terminated under any of the following conditions, the guest shall
pay to the hotel a cancellation fee equivalent to the rate for a cancellation made on the day of the eventor the wedding according to the provisions of Article 8 of these regulations..
(1) When the attendee to the event is considered liable to conduct himself/herself in a manner contrary
to the law or to act against public order and good morals at the sole discretion of the hotel.
(2) If there is any concern that the event might lead to protest or harassing conduct against the organizers
and/or attendees, and such speech and behavior are considered to be a nuisance to other guests or
the neighboring residents.
(3) When the attendee to the event is a member of an antisocial organization such as an organized crimegroup, concerned party of an organized crime group, extremist party or other antisocial organization(hereinafter collectively referred to as "antisocial forces") or is related to antisocial forces under the
Act for the Prevention of Wrongful Acts by Members of Organized Crime Groups and the Act for
Punishment of Organized Crimes, Control of Crime Proceeds and Other Matters.
(4) When the attendee to the event is involved with any corporation, partnership or other entity controlled by antisocial forces or persons related to antisocial forces provided in the same Act.
(5) When the attendee to the event is a board member of any corporation, partnership or other entity
related to organized crime groups provided in the same Act.
(6) When the attendee to the event is considered liable to conduct and/or has conducted himself/herself
in a manner that is a nuisance to the other guests at the sole discretion of the hotel.
(7) When the attendee to the event is considered liable to conduct violent or gambling behavior, inflicting injuries, making threats, blackmailing, or making coercive undue claims.
(8) When the attendee to the event is considered to have used violence as means of extortion or madeunreasonable demands of the hotel or its employees, or obstructed the hotel operations by fraudulence or force.
(9) When the attendee violates these regulations.

16. Handling of Personal Data
The hotel may collect and use personal data for operational and statistical purposes only, and personal
data shall never be disclosed to third parties without the consent of the guest. However, the hotel may
disclose personal data under court order and upon request of prosecutors or investigative authorities
under Code of Criminal Procedure or of other concurrent authorities, and to protect the lives and properties of the guests in emergency situations. For further information, please refer to Policy for the Protection of Personal Information(Data) on the New Otani Hotels official website.

18. Disclaimer
The hotel shall be released from any and all obligations or liabilities in case the performance by the hotelof any obligations under the agreement becomes unfeasible by their deadlines due to force majeure suchas any event caused by occurrences beyond the reasonable control of parties involved, including, but not limited
to, acts of God, fire or flood, earthquake, war, terrorism, labor dispute, public health emergencies which apply
only to a situation where World Health Organization issues a pandemic alert, or the Japanese government declares a state of emergency amid ongoing spread of communicable disease, system malfunction,
governmental regulations, policies or actions enacted or taken subsequent to execution of this Agreement, or any
labor, telecommunications or other utility shortage, outage or curtailment and disruption of transport. The ho-

tel may, at its own discretion, immediately terminate the agreement under any of such situations. However, if the cancellation for the agreement for use of venues was rescinded unilaterally by the guest withfalse rumors as if he/she is affected by the event of force majeure, such a cancellation shall not be considered as due to force majeure event in this Article and could result in cancellation fee incurred to theguest as provided in Article 6.

19. Cloak Rooms
The hotel assumes no responsibility for any accidents beyond the reasonable control of the hotel result
ing in theft, loss, or damage ( irrespective of whether direct, indirect or consequential ) arising from any
article deposited with the cloakroom by the guest .

20. Amendment to these Regulations
These Regulations correspond to the Standard Terms and Conditions in standard business transactions
under the Civil Code(hereinafter referred to as ‘the Code’) , and any part of these Regulations may beamended by the hotel in accordance with the provisions of the Code if such amendment is consideredbeneficial in general to the guests or necessary for reasonable and probable cause. Amendments to theseRegulations shall be published on the official website and apply from the effective date indicated on therelevant page.

21. Governing Language
These regulations are written both in Japanese and English. In the event of any discrepancy or conflict
between the two versions of the regulations, the Japanese version shall prevail in all respects.

22. Severability
If any provision of these regulations or part thereof is held to be invalid or unenforceable under theConsumer Contract Act or other laws or regulations, the remaining provisions hereof shall remain in
full force and effect. If any provision of these regulations is held to be invalid or unenforceable for specific guests, such validity and enforceability of these regulations shall not be affected thereby unde r
the agreement with the other guests.

23. Jurisdiction and Applicable Laws
Any dispute arising from/or related to these provisions shall be subject to the exclusive jurisdiction of
the district court as court of first instance that has jurisdiction over the headquarters location of Coop
Building Inc. which is operating Hotel New Otani Nagaoka and shall be resolved in accordance withthe laws of Japan, without reference to principles of conflict of laws.

24. Effective Date
Initially established regulations have come into effect as from November 1, 1984.
Partial amendments to these regulations have come into effect as from October 1, 2010.
Partial amendments to these regulations have come into effect as from November 1, 2014.
A full-fledged revision of these regulations has come into effect as from April 1, 2019.
Partial amendments to these regulations shall come into effect as from July 1, 2020.
Hotel New Otani Nagaoka