Email Client Setup Manual (MacMail)
Version 1.0

Aug 1 2018

Contents
１. Introduction ............................................................................................................... 3
Purpose of This Document .................................................................................... 3
２. Email Software Setup Procedure (MacMail) .................................................................... 4
Adding Account (MacMail) ..................................................................................... 6
Setting Up Outgoing Email Server (MacMail) ........................................................... 82

１. Introduction
Purpose of This Document
This document is targeted at the Office 365 users to describe how to use the email service.
※Screenshots used in this manual were valid as of the creation date of this manual(June 12 2018).

■ Characteristics of POP and IMAPTwo major protocols to receive emails are POP and IMAP. Each has the following
characteristics:<IMAP>
This protocol “connects to the server and read emails on the server.”Since the email data itself resides on the server, emails can be read from multiple PCs.
However, once connection with the server is lost, you cannot read them.
In addition, when a large number of emails are manipulated (e.g., moved or copied)at once, the server is put under a heavy load and its response may
get slow. Divide a large amount of emails into small batches when manipulating them.

<POP>This protocol “downloads emails from the server and reads them on the PC.”
Emails are moved to the PC (in a folder of the email software) once received, anddeleted from the server unless you specify to leave received emails on the server.
Therefore, if the PC goes faulty, downloaded emails can be lost forever.
In addition, if the same email address is used on multiple PCs, emails received on onePC may not be viewed on another PC.
If you are using the same email address from multiple locations (e.g., university andhome), it is recommended to use IMAP or WebMAIL.

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２. Email Software Setup Procedure (MacMail)■ Overview
This chapter describes how to set up the email software, using
MacMail under the OS X Sierra environment.
* The OS X version is 10.12.6.
■ NoteEnsure that you are connected to the Internet before starting the procedure.
■ NamesIn this chapter, the email software of Mac OS X “Mail” is referred to as “MacMail.”* "MacMail" is also referred to as "Apple Mail,” "Mail.app,” and "Mail."4

■ Launching MacMailLaunch MacMail (Mail) from the Dock icon.

■ Exiting MacMailChoose [Quit Mail] from [Mail] on the menu bar.

5Adding Account (MacMail)(1) Launch MacMail and choose [Mail] and [Add Account…].

(2) Choose [Exchange] and click [Continue].

6(3) Configure the email account settings and click [Sign in].

①②③

① NameAn arbitrary text string (This will be the sender.)② Email AddressYour email address (Also enter the string following “@.”)③ Password

Your password(4) Click [Done].
* [Mail], [Contacts], [Calendars], [Reminders], and [Notes] are synchronized with Office 365
if checked.
* It is recommended to check all items ([Mail] cannot be unchecked).

This concludes addition of the account.
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Setting Up Outgoing Email Server (MacMail)(1) Click [Mail] - [Preferences…].

(2) Click the [Accounts] icon and choose [Exchange]. Click the [ServerSettings]. Change the “Outgoing Mail Account” setting to [Exchange(Exchange)].

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Ensure that [Exchange (Exchange)] is selected, and click [x].

This concludes setting of the outgoing email server.

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