The Japanese version is the authoritative version, and this English translation is intended for reference purposes
only. Should any discrepancies or doubts arise between the two versions, the Japanese version will prevail.

Guidelines for Nomination Procedures
AY2023: The University of Tokyo President’s Award for Students
1. Documents and Forms
Please download the relevant forms from the following website:
https://www.u-tokyo.ac.jp/ja/students/events/h12_02.html【Extracurricular or social activity section】
Name of document

Procedure(1)Form 1: Nomination Form

Download from website and to be filled in by Nominator.

(2)

List (of supporting materials)
and Supporting Materials

Free format (apply sequential number to each item submitted)(e.g. publications, video image, certificate of commendation, etc.)

Submit the documents as a zip file (compressed file) using the following link:

https://webfs.adm.u-tokyo.ac.jp/public/iV4zQcgJTeAIhYj9HuIdSCfIJNJdi2cda9iTbaGRxjlS※Add the name of the candidate or organization to the beginning of each file name.
e.g.:【Todai Taro】Extracurricular or social activity section documents【Academic achievement section】
Name of documents

Procedure(1)Form 1: Nomination Form

Download from website and to be filled in by Nominator.

(2)

Form 2: Nominee’s Profile

Download from website and to be filled in by Nominee.

(3)

Form 3: Supplement to the Nomination

Download from website and to be filled in by Supervisors.

List (of supporting materials)
Free format (apply sequential number to each item submitted)
and Supporting Materials(e.g. publications, video image, certificate of commendation, etc.)
Submit the documents as a zip file (compressed file) using the following link ：(4)https://webfs.adm.u-tokyo.ac.jp/public/EV4yQrJJTeALwIkfHPica32vQkXWnjSpa4p9Y0UUuLzE※Add the name of the faculty to the beginning of each file name.
Add the name of the candidate or the organization to the end of each file name.
e.g.:【Faculty of ○○○】Academic achievement section documents【Todai Taro】

2. Notes for preparation【General Notes】(1) Refer to the ‘Nomination Criteria’ before completing the application.
(2) Prepare the application documents based on the above table, upload the all the files as one zip file (all forms to be
saved as PDF files.).
(3) When submitting electronic data for reference, create a numbered list to identify each file and prefix the file namewith the number that corresponds to the list.
(4) If you submit electronic data for a reference in a format other than PDF, submit them in a file format that is generally
viewable in a Windows environment.
(5) Unify all documents to A4 size.
(6) In general, the affiliation and name (group name), and title for the nomination of the recipient will be made public
without prior confirmation, so be careful not to make any typing errors etc. on the Nomination Form. If you do notwish to have part of the information made public, such as your name, make a note regarding such matter in the"Note" column of the Nomination Form.
(7) If two or more persons are nominated, it will be treated as “group”, so write a group name (maximum of 24 letters
including alphanumeric characters, blank spaces etc.) in the Nomination Form. (However, if the nominated “group”
consists of no more than three individuals, the nomination may be accepted jointly under each individual's names.)

(8) In the "Nomination criteria" column of the Nomination Form, select the criteria suitable for achievements/activities
which was the main reason for the nomination. (Multiple selections may be made from the criteria "Extracurricular
activity", "Social activity", "International exchange" and "Others".) However, candidates for Nomination Criteria 1(Academic achievement section) shall be nominated only by the dean of the faculty or graduate school.
(9) None of the submitted recommendations (including reference materials) shall be returned.
(10) Note the following "6. Schedule after the award decision" when making recommendations.

【Academic achievement section】(1) Recommendations are limited to those by the dean of the faculty/graduate school. Recommendation by faculty andstudents will not be accepted.
(2) For "Humanities and social sciences", "Science and engineering", and "Interdisciplinary studies" in the "Nomination
Criteria" column of the "Nomination Form, President’s Award for Students AY2020 [Form 1]", select theappropriate item for the nomination.
(3) In the "Supplement to the nomination for Academic Achievement Section [Form 3] ", fill in the supplementary
information about the recommendation by the supervisor of the candidate or their associate teacher.

3. Application deadline (paper and digital documents)
1. Extracurricular or social activity section: January 31, 2024 (must arrive no later than 4 pm)
2. Academic achievement section:
February 27, 2024 (must arrive no later than 4 pm)
Note: Documents submitted after these deadlines (varies depending on section) will not be accepted. The deadlines will
not be extended even if the nomination documents are required be re-submitted due to some issues, therefore,
please avoid submitting immediately before the deadline.
4. How to submit
Prepare a set of application documents based on "(1) Documents and Forms" and upload the PDF files using the upload
link. Inform the office of the application by e-mail (the name of nomination and uploading date).
5. Announcement of the recipients
The announcement of the recipients will be posted on March 7, 2024 (tentative), on the University website with theaddress given below. The announcement will include the affiliation, name (group name) and title for nomination (except
when a request for information to be withheld was given in the Nomination Form)
The recipients (representatives in the case of a group) and their nominators will be notified separately by e-mail about theceremony and procedures leading up to it.
【Website announcing the recipients】 https://www.u-tokyo.ac.jp/ja/students/events/h12_03.html

6. Schedule after selection
The schedule following the announcement of recipients is as follows. As the schedule is over a very short period, pleasekeep the schedule in mind when nominating.
9am on March 13: Deadline for submitting ① brief description of the recipient’s achievements (maximum 200
characters in Japanese or 100 to words in English)② a list of the attendees to the award ceremony③photographic portrait④[President's Grand Award only] presentation materials created using
Microsoft Power Point andMarch 18: Rehearsal for the award ceremony (in the Koshiba Hall on Hongo Campus)
March 19: Award ceremony (in the Koshiba Hall on Hongo Campus)
Submit the application to:Student Support Group (学生支援課), Education and Student Support Department, The University of Tokyo
Address: 7-3-1 Hongo, Bunkyo-ku, Tokyo 113-8654 E-mail：gakuseiseikatsu.adm@gs.mail.u-tokyo.ac.jp