[Special editorial dedicated to the Kyoto University E-mail Service]-page 2-The situation of the E-mail Service of Kyoto University
Regarding the Kyoto University E-mail Service, which is used by many members, we
decided that it is necessary to widely make known its purpose, usage method andrestrictions. In order to do so, we are writing this special editorial.
We believe that the university e-mail will become more and more important as an
official tool for communicating information.
Starting from this special editorial, we would like you to grasp the whole picture andmoreover we would like to ask for your cooperation and understanding.
■ What is the university e-mail?
So far the information transmission was regulated by the departments at Kyoto
University. Students were given e-mail addresses only if they asked for it. For a longtime the members of the university were informed through information boards,
documents and the HP only.
In April 2012, the IT Strategy Committee agreed upon the “Kyoto University E-mailBasic Requirements” in order to ensure prompt information transmission to its staff
and students. The related rules * were developed and maintained. By doing so, theuniversity e-mail service became the official university service and the e-mail’sfunctions became available as tools for public means.
The Kyoto University E-mail Service is made of the e-mail service for staff (KUMail)and the one for students (KUMOI). About 90% of the KUMail’s 12.000 users are staff,
while about 70% of KUMOI’s 23.000users are students.
At present the university e-mail is mainly used for education & research related work,and for a wide range of communication ways such as public notifications from Kyoto
University, notifications from the university institutions and departments, informing
about emergencies etc.
KUMail and KUMOI have the following lifecycles.

Table 1 Characteristics of KUMail and KUMOI -Present situation in October 2014KUMail: Faculty&Staff E-mailKUMOI: Student E-mailkyodai.tarou.4r@kyoto-u.ac.jp

kyodai.hanako.65t@st.kyoto-u.ac.jp

Faculty&Staff(People who have an

Students, Emeritus Professor,

employment relationship), people who

Part-time Lecturers from outside theneed it according to their departments

university, JSPS researchers etc.

10 GB

50 GB

100 MB

25 MB

Automatic deletion

The initial settings allow it to haveUsers can set it from the option

settings

them sent from the Inbox to thesettings

Address format(example)
Major users

Inner volume of
the inbox (mailspool)
Limit of the e-mailtransmission
capacity“Recycle bin” in 3 months and have it
completely erased from the “Recyclebin” after 4 months. *Automaticdeletion period and “set automaticdeletion/don’t set” can be set
E-mail sorting

Junk e-mail sorting function is

Junk e-mail sorting function isfunction

available

available

Usage system

DEEPSoft DEEPMail

Microsoft Office 365+ North Grid Proself
On premises/
Cloud

On premises

Public CloudTable 2 Lifecycles of KUMail and KUMOI –Present situation in October 2014Type

Subjects

When is the

When is the E-mailTransfer

Transfer

E-mail service

service stopped

settings

settings after

providedthe E-mailservice isstopped

KUMailFaculty&

After obtaining

Stopped after processing

It can be

90 days after

Staff etc.

an SPS-ID

the SPS-ID stopping

set at any

moving out※SPS-IDs arerequests from thetime(resigning)issued based on

departments※For Emeritus

applications from

Professors, forthe departments

1year after
applying (it canbe renewed byapplying again)

KUMOI

Students

Enrollment date

It is stopped

It can be

3 months after

set at any

graduation etc.

time

none

It can be

Emeritus

After obtaining

Professor

an ECS-ID

set at any※Issued based

time

none

―

on application by
the applicant
himself
Part-time

After obtaining

3 months after the exp.

It can be

Lecturers,

an ECS-IDof the acceptance period

set at any

JSPS※ Issued based( if the accept. period istimeresearchers

on application byat the end of theetc.

the applicant

academic year, it will behimself

at the end of July)(renewal proc.
are required eachyear in case ofcontinuous use)none

*Rules regarding the university e-mail at Kyoto University“Kyoto University’s University E-mail Management Policy (Adopted by the Institution
Chief on the 23rd of April 2012)“Kyoto University’s University E-mail Usage Regulations” (Adopted by the Institution
Chief on the 23rd of April 2012)“Application Guidelines for the university’s e-mail address” (Adopted by the Institution
Chief on April 23rd 2012.
■ How to use the university e-mailThe university e-mail can be used in the following 3 ways. University members are
asked to check their e-mails by either one of these ways.
1. From the university e-mail Web Mail HP
2. Used together with other software you are using now (for example Outlook orThunderbird)
3. Transfer it to your current e-mail address and use it.
For further details about the access and settings please check the following URL:
KUMail: http: //www.iimc.kyoto-u.ac.jp/en/services/mail/kumail/index.html
KUMOI: http: //www.iimc.kyoto-u.ac.jp/en/services/mail/kumoi/index.html■ Measures regarding the BCP (Business Continuity Plan)
The IIMC thinks that it is necessary to secure a communication channel to the staff
and students in case of serious disasters. For example, in the case of serious
disasters, Kyoto University and its departments need to gather information about
their safety etc. and the university e-mail is used to serve as a channel for thispurpose.
As the university’s e-mail’s BCP, KUMail’s main server is housed in the Data Centerof Gunma Prefecture, while KUMOI is using Microsoft’s public cloud; this way therisk is divided. Also, by the end of this year, we will implement measures such as
establishing an e-mail system related to the network, independent from the network
tools of Yoshida Campus.
■ Requests regarding the manner when using the e-mailThe e-mail is an electronic “postcard”. The same way there are proper manners andrules for postcards and letters, the same can be said about e-mails.
● Title, destination and sender’s specifications
You write the recipient and the sender on postcards and letters, don’t you? Also,“Subject” is the item that notices what kind of item is being sent. Let’s not leave itblank; instead, let’s give a proper title so that the party receiving it can know what it’s
all about.
● The contents are simply short
Apart from PCs and tablets, e-mails can also be received by smart phones or mobile
phones. Let’s try to make it in such a way that regardless of the receiver’s
environment, the message will get through to them: for example by making it shortand stating the conclusion first. If the text can get long, people should be informed
about it at the beginning.
● Protection for the e-mail address’ destination
When sending the same mail to many destinations inside and outside the campus,
sometimes the recipients does not want other people to know their e-mail addresses.
The entered mail address will be made public to all recipients of To, Cc, Bcc. If you sendan e-mail with someone without knowledge of ”To“ or “Cc”, information leakage may
result. If this is supposed to happen, let's consider putting yourself in the destination
space and entering a destination in Bcc (Blind Carbon Copy). E-mail address is alsovaluable personal information. Please handle it carefully.
● Secrecy of the confidential information
The e-mail is like a "postcard". There are information security risks such as
eavesdropping, tampering, and "spoofing" of e-mails. For important attachments, let's
take measures to reduce the risk by encrypting it and sending a password by anothere-mail. I think that some people send secret passwords etc. by campus e-mail, but highly
confidential information such as passwords and personal information is not suitable forsending / receiving by e-mail. If you are often forced to send confidential information bye-mail, you can prevent tampering and eavesdropping on the e-mail itself with theelectronic certificate and S / MIME protocol. For information on the electronic certificate
for S / MIME and its use, please consult the Information Environment Support Center.
You can take countermeasures for free.
● Capacity limit for the attached files
Some people send heavy pictures and films as attachments for e-mail. Heavy e-mails
not only cause a heavy burden on the person receiving it through the communication
environment, but also on the university e-mail server as well. Asa result, delays intransmission and reception, but also various troubles. Also, other universities andcompanies limit the capacity of incoming e-mails to 10MB, so you cannot receive suchheavy e-mails. Please refrain from sending e-mails exceeding 10MB as much as
possible.

■ Option of sharing large attached files (for faculty and staff)● File sharing function for the faculty and staff portal
For sharing files among faculty and staff within the university, you can use thefunction of sharing files such as "document sharing", "department file storage", "large
volume document" of faculty staff portal (groupware). It is especially suited for sharing
information on campus meetings. To use this, please login to groupware and select thefile sharing method to use.
● KUMail Storage Service
For file sharing with external organizations, you cannot use the groupware, which islimited inside the campus, but you can use the KUMail storage service offered from
April 2014. It is suitable for sending and sharing large files with institutions andresearchers inside and outside the university. The use of external free file service(online storage service) is uncertain from the viewpoint of information security. With
the KUMail storage service, you can select the security level for the access authority ofthe other party, and you can use it more securely than the external file sharing cloudservice. Also, you can upload edit files from the outside to collaborate on the server.
For specific usage, please see the following URL.
KUMail storage service:
Http://www.iimc.kyoto-u.ac.jp/en/services/mail/kumail/KUMail_fsv
Login screen URL: https: //fsv.iimc.kyoto-u.ac.jp/proself (Please login with SPS - ID andpassword.)■ Support for the alternate function of the department e-mail server ( e-mail hosting)
Before releasing the university e-mail service, department e-mails were built andoperated at each department as a means of communication within the department.
Although it is not possible to replace all the functions optimized for each division by theservice of the university e-mail, in order to cover the convenience of the conventional
departmental e-mail as much as possible and to support replacement from thedepartment e-mail to the university e-mail, we are developing an e- mail hosting service
to the university from November 2013. This service provides the following basic
functions: transfer the e-mails received at the department e-mail address to theuniversity e-mail address; transfer the e-mails received at the department e-mailaddress to an address other than the university e-mail; transfer e-mails delivered to thedepartment e-mail address to multiple e-mail addresses (mailing list function).
However, since there is no reception server (spool function: mail storage place) in thisservice, the address to be set as the transfer destination must have a receiving server.
Transfer settings can be done easily in the web interface, while for a large number oftransfer settings you can also do it collectively from CSV format data.
Although it requires a lot of effort to maintain and manage the e-mail server, even if thedepartmental e-mail server is abolished by this service, it can be used as the current
e-mail address, so I hope it will be a trigger to abolish the departmental e-mail server.
We aim to flexibly deal with reducing operational costs while maintaining the functions,so please contact the department that you would like to take action specifically, pleasecontact the following contacts.
Mail hosting: http: //www.iimc.kyoto-u.ac.jp/en/services/mail/mail_hosting/Contact address: kumail-tf@media.kyoto-u.ac.jp■ Initiatives aiming for the enhancement of the management and support for KUMOIKUMOI has adopted Microsoft's cloud service Office 365 Education. Office 365
Education is used by educational institutions around the world and boasts the largest
share in the Japanese education market. We realized the merits of its availability,
service improvement and cost reduction which were difficult in the previous systemsuch as powerful spam filter, cooperation with large capacity mailbox of 50GB perperson/ per smartphone. I will show you the efforts that the IIMC has been doing tomanage KUMOI.
● Enhancing the security by separating the authentication and the authorization
When using public cloud like Office 365 Education adopted by KUMOI, it is common
to issue different IDs from campus ID such as ECS-ID etc. However, KUMOI is
compatible with Shibboleth authentication federation, making available the single
sign-on. In other words, authentication is performed by the integrated certification
system in the university and in response to the authentication result Microsoft takes
the configuration that authorization is done (Figure 1). In other words, it is a service
aimed at strengthening security, which keeps all the authentication information
together at the university.

● Improved support quality by using a premium support contract
The former student e-mail operated the on-premises system, basically it was able tochange and improve the system at our own discretion. I got a detailed response toinquiries from everyone. However, KUMOI or Office 365 Education is a public cloud andthe IIMC does not grasp everything.
Depending on the contents of inquiries, we may have to ask Microsoft for aninvestigation request. Meanwhile, Microsoft provides free and standard support todiverse users worldwide. Although such support is basically useful, it takes a lot of laborand time to receive support according to the operation and circumstances of ouruniversity. Therefore, the IIMC has reached a premier support contract, which is achargeable support, with Microsoft (Figure 2). With this agreement, we have a
dedicated window for the university, separate from the standard support desk, and we
strive to promptly respond to inquiries from users. Also, we are taking requests fromour university for system improvements.

As these efforts showed results, KUMOI was never completely unable to send andreceive e-mails from the start of service, so we were able to secure some degree of
reliability as a service. From now on please use KUMOI whenever you need it. Many
students will use the same e-mail system as KUMOI in companies when they get a job.
(Information Environment Organization Education Support Division / Electronic
Bureau)[Serial Story]-page 6-

(Is the IIMC depending on dogma and bias?!) ICT Glossary (1st part)
Last year, I was in charge of editing the "Kyoto University ICT Basic Strategy"brochure. While getting indebted to various people inside and outside the IIMC, I finally
packed a lot of information on a limited number of magazine pages and finallycompleted it, but I often hear the impression that "the letters are small and I lose
interest in reading it " difficult words (terms) line up so I do not know well what theymean "etc.
As a matter of small letter being pending as a matter of concern, there are many
abbreviations of this story, certainly new terms come out one after another. Even if I
read the articles of this public magazine, I often find myself wanting more basic
explanations and commentaries, since informatics is not my major.
Therefore, starting on this occasion, whenever we have some space left to use, we will
be reposting a “glossary” and also an ICT glossary containing the mainly used
expressions related to ICT.
※However, the IIMC staff are not glossary experts. Although its use is authorized
within this organization, please understand that “dogmatism and prejudice” may be
included. We hope you can somehow use it anyway.
If you have any requests such as "I do not understand this word" or "I would like toexplain this" please contact us at the inquiry counter. The editorial department will
listen to explanations from the faculty members of the IIMC and will answer!
(Motoki Tamaki: Assistant Professor, IIMC System Design Division)* On-premise → P.2. Introduction, operation and management of the information
system into facilities managed by companies or universities themselves. (Internallymade system)* Online storage service → P.5. Among the services provided through the network,
services that share files over the Internet.
* Cloud / Public Cloud → P.3. A service or usage form that makes it possible to use manysystems and information distributed on the network over the network without being
conscious of where it is. A cloud service that is widely offered to a large number ofunspecified users, such as a wide variety of companies, organizations, or individuals
is called a public cloud; when a specific organization targets a specific user it is used incontrast to it and called a "private cloud" which is provided for the purpose of use within
the organization.

* Single sign-on (SSO) → P.5 Authentication function that makes it possible to use
plural computers and software etc. by one authentication process. For example, after
logging in to a certain information system, when logging in when using anotherinformation system, etc. and logging in also when using an application on anotherserver, the user can input multiple IDs and passwords. In an environment where single
sign-on is introduced, users can use all systems that cooperate by logging in with one ID
and password.
* Data center → P.23 A facility that collects various server devices and data in theuniversity and allows it to manage and operate intensively.
* Big data → P.16 It is a gigantic collection of data that is difficult to handle with
database management tools and so far. It is in the spotlight for the kind of knowledge
that could be extracted from a large amount of data.
* Hosting → P.20 Renting, not owning the server.
* Learning Analytics (LA) → P.16 When classes are carried out using a network systemsuch as CMS and LMS, the learning behavior history of learners is automaticallyaccumulated. By visualizing and analyzing these learning histories using data mining(a method of appropriately analyzing a large amount of data using a method of various
data analysis and finding correlations and patterns among items), the learner’s
achievement degree evaluation, future ability prediction, etc. are being done.
* BCP (Business Continuity Plan) → P.3 A plan that becomes the basis for companies towork for continuing the corporate activities even in the event of a disaster.
* CMS: Course Management System → P.10 It is a support system for promoting
lessons, a system that manages students, timetables, deliverables, submissions, tests,
etc. It is also called LMS. Besides, in the case of CMS: Content Management System, it
sometimes refers to a system that integrates and systematically arranges texts andimages that make up the Web content, and performs necessary processing such as
distribution.

[Please act accordingly]-page 8-

Have you updated your Adobe Flash Player?
For security measures, in order to help you safely use your personal computer andvarious systems, we collect information on security issues and send it to the IIMC’s web
page (http://www.iimc.kyoto-u.ac .jp /) and to the faculty staff ’s groupware(https://www.tam2.adm.kyoto-u.ac.jp/). We announced the vulnerability of Adobe Flash
Player (hereinafter abbreviated as Flash Player) at the frequency of 1 or 2 times amonth starting in 2014. Has everyone seen it?
■ What is the Flash Player?
Flash Player is software widely used when dealing with web pages that involve
movements etc. It was created by Adobe Systems in the United States. Even at Kyoto
University we are using it on the information security e-Learning that you are taking,as well as using it on the departments’ websites.
■ Why is it necessary to update it?
Since software is manmade, there are many security weaknesses (vulnerabilities).
For example, registration information of JVN iPedia (http://jvndb.jvn.jp/) has
registered some vulnerability related countermeasure information such as for thesoftware used in Japan. The total number exceeds 45,000.
Even if there is some vulnerability, it will not be a problem as long as no one knows its
existence, but if a malicious person exploits it, it could be used as a stepping stone for an
information leak or an attack on a third party. Attacks may be done before software
vulnerabilities are announced, but will continue even after vulnerabilities areannounced and software updates are provided. Therefore, if you fail to update thesoftware, the risk of being attacked will be very high. Especially attacks aimed at thevulnerabilities of Flash Player are frequent recently. During late May, major blog pages
and others were damaged by tampering. This alteration aimed at users using online
banking and Flash Player aimed at capturing banking information of users who don’t
have the latest version. Perhaps you seemed to have nothing to do with this, but maybe
you will be surprised if you heard that there were about 500 PCs browsing the relevant
web pages from our university during that time. Fortunately there was no report ofdamage, but I hope you feel better the risk of neglecting updates.
■ How can you find out if the Flash Player installed on your PC is the most recent
version?

To check whether the version installed on your computer is up to date, please check
Adobe Systems' confirmation site (Https://www.adobe.com/jp/software/ ash / about /).

■ How to update it● When using IE or Chrome on Windows 8
In Internet Explorer (IE) for Windows 8 and Google Chrome, when updating thebrowser body, Flash Player is also updated. In the case of Windows Update for IE,
Browser up for Chrome, there is no problem as long as you update it. Please notethat it may take days until the browser is updated after the updated version ofFlash Player is released. It is necessary to deal with this by using another browser
while updating.
● When using other browsers
Please access the Adobe Flash Player download center(https://get.adobe.com/jp/flashplayer/) and update. We recommend you to update
automatically. You can do this by opening "Flash Player (32 bit)" in "System andsecurity" on the control panel and selecting "Allow installation of update(recommended)" on the "Advanced settings" tab.

● Attention: Updating is necessary even if you do not use the Flash Player of IE.
I believe that among the Windows users, there may be people using browsers otherthan the IE, such as Firefox and Google Chrome. There may be times when
Microsoft products such as Word or Excel are starting up the Flash Player of the IE.
Therefore, please update the IE’s Flash Player regardless of whether you are using
it or not.
(Saito Norie: IIMC Basic Information Division/ Information Department - Information
Infrastructure Division– Security Countermeasures Team)

[Do you know about it?]Teaching and learning using PandA-page 10-The IIMC started operation of a learning support system (CMS, nickname: PandA:
People and Academia) from the first half of FY2013. The learning support system is a
web-based system that supports teacher's educational activities and student learning
activities in the class, so that you can access the content linked with lessons fromanywhere inside and outside the university via the Internet. You can also distributematerials, submit assignments / grades / return, contact students by e-mail, quizzes,
bulletin board type discussions etc. for each lesson. It has already been used in morethan 250 classes. Why don’t you try to use PandA?
Learning support service PandA login page URL: https: //panda.ecs.kyoto-u.ac.jp/■ It is easy to use PandA in class!
● In order to use PandA in class, the teacher in charge first creates a page (course site)
for your lesson. By clicking the PandA link on the lesson support page of KULASIS 'lesson, you can easily create the course site for that class.
● It can be used with student account (ECS - ID) or faculty / staff account (SPS - ID).
Please contact us for registration if you don’t have an account.
● Collaboration with KULASIS, subject information and instructors / students areautomatically registered in PandA (there are cases in which you cannot use it for somedepartments). In addition, you can also register available teachers and students
individually.

■ You can also enter mathematical expressions in PandA! (new function)● Since the latter half of 2014, mathematical expressions can be easily input anddisplayed by LaTeX notation corresponding to MathJax.
If you wish to open the course site, please contact the Information Environment Support
Center or Educational System Management (Edu-qa@media.kyoto-u.ac.jp).
(Kajita Shoji: Professor belonging to the IIMC/ Educational Support Division)

[Trial Service]-page 11-

You can try to use the Web Questionnaire System
Aren’t there times when you do your research, educational activities or office work when
you would like to do a questionnaire in an easy manner? So far, paper based, e-mails,
file inputs, commercial services etc. were common for doing so. As one option to theseones, we have started a trial service called “Kyoto University Questionnaire Support
System” which enables you to easily create, publish and add together web
questionnaires.
At present we are using for people who would like to be monitors for this service.
■ Kyoto University Questionnaire Support System Outline
On the IIMC’s general-purpose computer system there is an open source Web
Questionnaire System called “LimeSurvey”. By the trial service we are trying tobrush up the functional aspects and the user support aspects so that we canofficially start the service sometime this year.
In order to use it, university membership is required (SPS-ID and ECS-ID owners).
It is also possible to organize groups and manage one questionnaire.
The respondents to the questionnaire could either be from all over the world, orsome functions can be used to limit them to the members of the university or to anumber of people registered in advance etc.
■ It can be used for the following purposes:
In addition to the questionnaire survey, depending on how to make it, can be used
for the following applications:· Schedule adjustment for meetings etc.
· Application form for events etc.
■ Contact:
If you are interested, please contact the Information Environment Support Center’s
office.

(Takeda Hagane: IIMC Research Support Division/ Information Department
Information Infrastructure Division- Cloud Computing team leader)[Activity Report]-page 12-Finding the proper materials and place for the computer use environment(The start of the thin client environment)
It is not something special at Kyoto University to use computer and the network for
secretarial work in either the office or the laboratory, but it is merely routine work. On
the other hand, as far as the confidential information, personal information, backup andother information alike is concerned, the setting, management etc. of a high levelcomputer is causing a burden that many people feel is constantly increasing.
Regarding the handling of information assets, it is necessary to constantly think about
the risks of leakage by carrying out an USB or a laptop containing personal informationof somebody who belongs to the university. It could be some information asset that wehave not thought about. It goes without saying that it takes a lot of time and effort when
this happens.
Moreover, when handling a computer after unpacking one needs to register it to the
network, receive access permission to the server etc. before use and this requires timeand effort because complicated and advanced knowledge is needed to ensure a secureenvironment.

When it comes to handling of such information assets, one answer to the problem ofhandling complicated computer systems is the “thin client system”.

A thin client system is one that provides only the information assets that are reallynecessary for computer users, as the word “thin” is implying it. Not only that it offers
access to information files, but the server manager can also control the applications

used. For this reason, the applications that are not allowed by the administrators
cannot be used, but there is no need for the users to handle time consuming tasks suchas upgrading the applications. This makes it possible to maintain a high security
environment. Data such as the one on the Desktop and MyDocuments, e-mail data etc.
are also being saved by the server administrator so that the user can handle it safely
without even being aware of it.
Until now it was necessary to transfer the data and set up the environment each time
when the computer was used on multiple desks because of concurrent duties; thishappened each time the computer was moved or upgraded.
After a hearing was conducted at another university which already introduced the thinclient system, found out that having an environment that keeps the data on the server
and requires little time for complex operations and we came to know the advantages forthe users such as low burden and high convenience.

The department of electronic secretariat belonging to the IIMC is focusing on the thinclient system so that the computers and the network are fit for Kyoto University staff toperform secretarial work. After examining and comparing the thin clients, the virtual
desktop method [*] is used to determine the most efficient and flexible one.
[*] Virtual Desktop Method
It is similar to the most conventional usage method and consists of a virtual computer
environment that is built for each user on the server.
(Kurikawa Kazumi: IIMC/IT Planning Room/Information Department/Information
System Development Room- Chief Specialist Officer)

[Conference Report]-page 14-

Report about Seminars hosted by the Academic Information Media Center (1)Lecture of Prof. John Augeri – How to make lecture slides wellOn August 1st, as a special Media Center seminar, John Augeri, project director ofthe digital university of Paris France (Ile-de-France) of France held a lecture called"Efficiency improvement of slideshow: From the principle of ergonomics on visual A
lecture entitled (Ergonomic principles of the slideshow design)" . Dr. Augeri has been
doing this lecture for teachers and staff of French universities for many years, and it
was always popular. This time he had an English lecture while coming to Japan forstudying Japanese. More than 40 participants gathered from outside the university
campus and we had an enthusiastic questions and answer session so that the 1.5h
scheduled for this event passed very quickly.
First pictures from inside the Versailles Palace and from great gardens of Kyoto
temples were shown and it was explained that the lecture’s key is to make the slides notas the ones of French castles, but as simple as the ones for Japanese gardens. Later on 8
principles of making slides almost without using words were explained. Explaining
them one by one would take too long, so only the titles will be shown below:
1.Slides vs. document
2.Get visual focus
3.Give significance
4. Choose theme & pattern
5.Write (really) big
6. Show numbers
7.Use graphs efficiently
8.Be visual
For example “2. Get visual focus” has all the ways to get attention to certain parts of aslide’s 8 explanations. The summary page is shown in Figure 1.

For this slide, there is no need to explain anything because it is so obvious if you justlook at it. Also, writing (really) big means that we recommend using big charactersanyway. Normally, it is said that the character should be 14 points or more, but it is thesize to be readable when printed, and the letter displayed on the slide in thepresentation should be much larger (see Figure 2). If you enlarge the letter, you will
inevitably have to find the words that can express briefly the essence of "want to say" ina word or so and display it.

Furthermore, the time a person can focus on a slide is said to be 45seconds, therefore
slides that take longer to read (or to understand) are inefficient; from the overall slide,people look from upper left, upper right, lower right, lower left and that’s why things
should be presented according to their importance in this order (See fig. 3); 2D graphics
are better that 3D graphics; it was a lecture showing useful information. Moreover, his
own slides respected these principles; therefore the explanation was very convincing.
For people like me who use lots of words in their Powerpoint presentations it was amemorable lecture.

Later on reflecting on this it seems like Prof. Augeri wanted to tell us that thepresentation is a “talk”, therefore the content spoken is the most important. In order topresent the content that one wishes to transmit to the listeners and students, slides areused as an auxiliary means; slides should only have the most important elements andthe content should be spoken. The presentation materials are different from a document
is the idea stressed from the beginning and the confusing slides were called “slideument”
because they were thought to be ridiculous.
By the way, there is no need to worry about the number of slides used. Prof. Augeri
used 281 slides in his 70 minutes of presentation and everyone was surprised by this. In
early January next year he will come back to Japan and give another lecture including asession related to using Keynotes. I have the lecture’s summary so people interested in
it please send me an e-mail.
(Saito Yasuki: IIMC / Information Infrastructure Division/ Academic Information Media
Center – Full Professor)

E-mail: saitou.yasuki.5x@kyoto-u.ac.jp

[Conference Report]-page 16-

Report about Seminars hosted by the Academic Information Media Center (2)Technology Trends on Learning Data Utilization for Learning Analytics and thePotential of Big Science for University Education
The monthly seminar of the Academic Information Media Center in September washeld in collaboration with Yuji Nakano, who is professor at Kumamoto University’s
General Information Management Center on the theme "Technical Trends on Learning
Data Utilization for Learning Analytics and the Potential of University Education Big
Science". A total of 37 people from inside and outside of the university took part.
The so called course management system was introduced for over 90% of the national
universities and over 60% of the private universities (according to a Ministry of
Education cloud entrusted survey done in 2013). As a result, each university is storingdata on this topic, but this data is not properly organized and structured, therefore it is
not properly used for effective educational and learning purposes. Meanwhile in Europe
and in the USA, learning analytics that make use of the big data attracts people’sinterest and it is used for improving the educational system inside universities. The useof IT in university education is entering the next stage from the digitized& informatics
stage.
In this seminar, we will discuss about how the big data environment can be achievedfor university education and about the high education improvement R&D and its
applications for Big Science based Japan university education should be done

First of all, Professor Yuji Nakano of Kumamoto University gave a lecture on thecurrent state of data generated through learning support systems etc. and thetechnical trends for its utilization, various data accompanying educational learning
activities regarding the learning situation at Kumamoto University (See Fig. 1).
In addition, I introduced the Unizin Consortium of the USA which is promoting theconstruction of a learning ecosystem by jointly developing and improving the LMS
platform, teaching materials, learning analytics services etc. along with the university
and under its guidance. They promoted the observation of the learning activity,
presented the possibility of the university education’s Big Science based on theformation of university education big data by large scale observation learning devices(See Fig 2 and 3). In particular, since data for learning comes from vast spaces having
various educational settings, single universities alone cannot collect and accumulate
data that is dense enough. (Fig 4)
In this seminar, data related to educational learning activities generated at theuniversity will be discussed in the context of the learning environment and the format
needed for the corresponding R&D will be discussed.
(Kajita Shoji, IIMC/ Professor at the Educational Support Department/ Academic
Informatics Media Center Professor)

[We participated]-page 18-

Participation at EDUCAUSE2014/Report on visiting Florida State University
This time’s Educause 2014 Annual Conference took place in Orlando, Florida Province,
starting the 29th of September over 4 days. From our university, the IIMC’s IT planningRoom’s Prof. Kajita and myself took part in the conference.
After the conference ended, on the 3rd of October, we visited Florida State University
and we are reporting about it here.
■ What is Educause?
EDUCAUSE is an American nonprofit organization whose mission is to promote theadvance of the higher education through the use of information technology, andcurrently is one of the largest higher education institutions in the United States, withapproximately 2.200 universities and companies joining. Since 2007 (2007) many
Japanese universities, including Kyoto University, became members. About 7000people
take part in this annual event of Educause. They belong to different universities, fieldsof activity and create a place to share plenty of information.
■ Educause 2014 Annual Conference
On the second day of the event, in a huge hall that can host several thousands ofpeople, the keynote lecture of Mr. Clayton Christensen, author of the “Innovation
Dilemma” took place. In this lecture, examples about the Dell company, which reflect
the nowadays situation of Kyoto University trying to improve the management
efficiency, were extremely interesting to listen to. Thereafter, sessions on various topics
having interesting keywords like “Learning Analytics”, “Adaptive Learning” and thefuture of Cloud etc. were held. It was interesting to hear about these trends.
■ Florida State University (FSU) Visit
On the 3rd of October we visited the Florida State University situated in Tallahassee(It took 4h half way by using a rental car) and we were explained about the operation
status of the learning management system (LMS). We also talked about the use of ICT.
Especially in the USA there is an advanced initiative to use the online tests by having
special “Assessment and Testing” facilities. Considering that we are thinking about
using the CBT (Computer Based Testing) at Kyoto University, it was interesting tothink about the overall merits.

■ Ending notes (About visiting America)
During our visit in the USA, it was impressive to see many times the university
staff talking to the CIO (Chief Information Officer). In order to increase theefficiency between the technical staff and the teachers, ensuring a high expertiseand globalization along with an improvement in the general management isnecessary to be applied in our future work. Unfortunately, this time we didn’t havethe opportunity to go to a nearby theme park (although I may go some other timewith my uncle), but the overall content was more than I could have imagined. I
consider a great treasure that I managed to spend a lot of time to talk for a long timeabout several stories with various professors.
■ Thanks toLast, but not least, I would like to use this space to thank the people who received us
at FSU, people from Osaka University and other universities who joined us, people
who helped us from the IIMC and the Information Department and to Prof. Kajita.
Sawada Hirofumi (Graduate School of Life Sciences, Responsible with Informatics/
IIMC IT Planning Room –additional post-)

[Case examples of other departments]-page 20-

Management change of the DNS servers from each department to KUINSStarting this April, at the Disaster Prevention Research Center belonging to the
Earthquake Prediction Research Center the management of the DNS server waschanged from the department management (laboratory) to KUINS management. In
order to reduce the amount of work for the calculation computer management we werethinking about switching to KUINS management for several years. We thought that it
would be more convenient to have the server at hand to set up or remove a computer fordata exchange and publication of collaborative research etc. The main reasons why wemade the switch at this timing is described below:
1) The update time of the computer itself is coming soon
(2) DNS entries can now be changed on the KUINS-DB(3) Repeated vulnerabilities are reported to the DNS server program, and when
operation for external use is becoming uneasy (The fact that the person in charge of
KUINS consulted you about the server change is to be seen as particularly concerning)(4) When the e-mail used is the university mail, Web is ensured using hosting service
and transition to KUINS service is progressing, the benefits of keeping the DNS server
only inside the laboratory is gone.
However, when changing the server,(A) Entries related to the virtual host of the web service(B) kuins3mx setting ※1 is required so that mail from the host of KUINS 3 can bereceived by the university mail etc.
(C) We wanted to keep the e-mail domain (subdomain) that we used in the past and for
those 3 points we wanted to keep the same functions and we were not sure if we couldchange the entry from here or not. At that point we talked as much as needed with theperson in charge with KUINS about the implementation and migration procedure of
KUINS on these DNS servers.
For the change of the DNS entry on the KUINS-DB, there is an option "change without
application", and it was also ensuring to be told that immediate change on Saturdays,
Sundays, night etc. is also possible. I checked the necessary parts of the original DNS
server configuration files and as a result we were able to transition to KUINS
management without problems. Moreover, after confirming that entry change after
migration was possible, I moved to actual work. Since I was able to input it in KUINS's
DNS server beforehand, I entered dozens of entries on KUINS-DB every time, and the
DNS server change work was completed without any problems.

At our center we are constantly indebted to KUINS regarding not only the use of theregular university campus’ LAN, but also for the connection to remote areas, for theconnection to projects using SINET as well as for the use of the network. I think the factthat we kept in touch with the people in charge (mainly by e-mail and phone calls) led tosuch a smooth transition.
(Kano Yasuyuki: Assistant Professor, Earthquake Prediction Research Center, Kyoto
University Disaster Prevention Research Institute)※ 1 KUINS News No. 40 http://www.kuins.kyoto-u.ac.jp/news/40/
Explanation about the "Installation of departmental mail server on KUINS-III "[Notification]-page 21-

Computer Software Copyright seminar will be held
Along with the spread of computers and the Internet, infringement of copyright has
occurred in various fields, and it is often seen up as a familiar problem.
For the commercially available computer software, it is absolutely necessary to agree tothe "License Agreement" and it is required to comply with the contents of that contract.
In violation of this contract, in case you are using computer software illegally(This is called "illegal copy"), you may be asked for a large amount of money as acompensation for it. If this illegal copy is done within the organization, the organizationmust be liable for external compensation. Let me give a concrete example that illegal
copying in higher education institutions like our university is not an act that can be
paid for, if the risk is considered. We appreciate your participation by all means.
Date and time: 22nd of December 2014 from 13:30 to 16:30 (admission from 13:00)
Place: Kyoto University Academic Information Media Center South Building 2F
Lecture Room No.201 (If requested, if can be transmitted to remote areas (Uji, Inuyama,
Katsura, Kumatori).
Content and Lecturer:· Risks that arise when illegally using the basis of copyright law and software, by
Mr. Fumitaka Nakagawa (Legal Affairs Manager, Computer Software Copyright
Association, General Foundation)· Justsystem's licensing program for educational institutions Mr. Yasuaki Nakamura(Justsystems GSM Division Marketing Department) Target audience: Members of ouruniversity (faculty / staff / students / others) Application: Please fill in your name,affiliation, job title and send it to ismc@mail2.adm.kyoto-u.ac.jp by 5 pm on December
15 (Monday). Please apply by e-mail.

[Event Information]

Event Information-page22-

At Kyoto University’s Academic Information Media Center every month we invite
lecturers activating in different fields to introduce their research activity and problems
they are dealing with currently. We hold a monthly seminar where even the people
present can take part in the debate.
Prior application is not necessary. We are waiting for many participants from insideand outside the university. Event information URL:
http://www.media.kyoto-u.ac.jp/en/index.html■ October’s Monthly Seminar
Date and time: 28th of October 2014 (Tuesday) from 16:00 to 18:00
Place: Academic Information Media Center South Building 2F
Multimedia Lecture Room No.202
Title: Thoughts about the University’s security measures
Program:

16:30-17:00 Security measures for providers
Miyagawa Susumu (NTT Communications
Technological

Development,

SeniorManager)
17:00-18:00 University’s security measuresby Prof. Uehara Tetsutaro (from Ritsumeikan University, Informatics
Science and Engineering Department)
Contact: Academic Information Media Center/ IIMC Saitou Yasuki
E-mail: saitou.yasuki.5x@kyoto-u.ac.jp■ November’s Monthly Seminar
Date and time: 25th of November 2014 (Tuesday) from 16:30 to 18:30
Place: Academic Information Media Center South Building 2F
Multimedia Lecture Room No.202
Title: Current situation and development direction of the Agricultural Cloud
Program:

16:30-17:30 About the Agricultural Information Creation,
Distribution and Promotion Strategies

by Nakatani Yasunori (Ministry of Agriculture, Forestry and Fisheries/
Minister’s Assesment and Improvement Division Assistant Manager)
17:30-18:30 Usage of Agricultural Cloud and its development direction
by Eto Isao (Lawson Farm Oita Bungo Ono Corporation/ Eto Industries
Limited Rights Company President)
Contact: Academic Information Media Center Senda Tetsuji
E-mail: senda@media.kyoto-u.ac.jp

[Service Introduction]-page 23-

Introduction of the Web Housing Service
The IIMC has started a service that uses part of the North Building of the Academic
Information Media Center as a "data center" and keeps servers owned by departments.
If you are planning to procure the server from now on, please consider using the service
by all means!

This problems consisting in having the

The Web Housing Service is solving

server at handthese problems

The room is narrow, cold and noisy due

We will keep it in either a server unit orto the server and the air conditioner

a rack unit, we will provide installation
space · power supply · air conditioning ·The maintenance fee for the air

information outlet.

conditioner etc. is adding up＝>

Up to 72 hours of power backup can be

You want to prepare for a planned

performed by a private generator.

blackout or a power outage due to aEntering and leaving management

disasterwith IC card Security camera installed.

The security management related toManned building for 24 hours a day,entering and leaving the room is

365 days a year.

inadequate and unsafe.
Please feel free to consult with us about it.
■Contact: Information Environment Support Center or Cloud Computing TeamE-mail: whs-qa@media.kyoto-u.ac.jp(Takeda Tetsu : IIMC Research Support Division/ Information Department
Information Infrastructure Division- Cloud Computing Team Leader)[Workshop Information]Workshop Information-page 23The IIMC holds various training sessions for its users. The events already planned are
as follows. For the ones that require prior application please apply from the IIMC’s
website.
Workshop Information URL: http://www.iimc.kyoto-u.ac.jp/ja/whatsnew/event/
Event dateWorkshop nameApplication

Capacity

Department
in charge

6th of November

Workshop on Student(Thursday)

Account Utilization

3rd of December

Workshop on Student(Wednesday)

Account Utilization

not needed－

Educational
supportnot needed－※ Student account (ECS-ID) usage seminar is held once a month.

Educational
support[Column]-page 24-

Column about security topics (3rd) (Security Updates)
As far as the security is concerned, “Security Updates” are some actions that must be
done responsible by each of us along with the password management. In this number
we also posted an article urging you to update the Adobe Flash Player (please read it
and if applicable in your case, please do it!)
You may think that updates are time consuming and boring. Especially when theinformation about security update is coming, you may feel like saying “leave me alone”.
But if you ignore it, some day it may result in painful consequences for you.
In the column of the 1st number we compared the password with the key of the house,
so in this case security updates would be the maintenance of the house, especially for
those doing it on daily basis it corresponds with doing good “cleaning”. Althoughconsolidating the walls and the roof may be an operation done every 5 years or longer,
cleaning your house is done very often, right? In case of cleaning, if you leave it undone
for a bit, it becomes dirty, right? For people who like clean stuff, they know that doingcleaning carefully on daily basis is the easiest and most effective of all. Let’s take care of
security updates just like daily basis cleaning, shall we!
Even so, for those who find it troublesome, recently there is a feature called auto
update attached to most OSs. By keeping this on, you can avoid situations in which you
do not notice any important security updates. However, in August this year, Microsoft
update (Microsoft will post security updates on the second Tuesday of the month (thesecond Wednesday in Japan time) every month so it was August 13th this year), but insome cases after updating the personal computer there were some trouble that the PC
could not be activated. Because sometimes such things happen, some people are careful
to apply the update after taking breath. But normally you may want to turn on auto
update.
(I introduced Password Manager in the previous column; news on the research reporton the vulnerability of this tool is posted here: http://itpro.nikkeibp.co.jp/atcl/idg/14/
481709/071700003 / For your reference. There was also a way of making such an uniquepassword: How a password changed my life. Http: // tabilabo. com / 32665 / password /This is pretty good! )(Saito Yasuki: IIMC/ Professor belonging to the Information Infrastructure Division)