Doctoral Programs
Special selection forJapanese government international scholarship students
Environment and Information Sciences (EIS)
Yokohama National University
April 2025 Admission
Second Call for Applications

Application Guidelines

https://www.eis.ynu.ac.jp

Contact
Office of Academic Affairs, Environment and Information Sciences (EIS)[Second floor, EIS 1]
Address:
Phone:
Email：

79-7 Tokiwadai, Hodogaya-ku, Yokohama 240-8501
045-339-4425. 4426
ses.daigakuin-env@ynu.ac.jp

Office hours: 9:00 to 12:45 and 13:45 to 17:00

Contact list of faculty members in charge of doctoral programs offered in each department at EIS
Department

Educational program

Name

Artificial
Environment

Safety, Environment
and System
Engineering
Environmental
Science
Social Environment

IZATO Yuichiro
SHIRAISHI
Toshihiko
IIJIMA Motoyuki

Ecology andBioscience
NaturalEnvironment

Information
Environment

Earth and Biological
Science
Environmental
Studies
Informatics
Information Studies

Email address
izato-yuichiro-tk [at sign]ynu.ac.jp
shiraishi-toshihiko-fd[at sign]ynu.ac.jp
iijima-motoyuki-jc[at sign]ynu.ac.jp

OKUYAMA Naoko okuyama-naoko-rt [at sign]ynu.ac.jp
NAKADAI
nakadai-ryosuke-pt[at sign]ynu.ac.jp
Ryosuke
SHIMODE Shinjishimode [at sign]ynu.ac.jp

OIKAWA Hiroki

oikawa-hiroki-nm[at sign]ynu.ac.jp

SHIRAKAWA
Shinichishirakawa-shinichi-bg[at sign]ynu.ac.jp

OZEKI Kenta
Mathematicalozeki-kenta-xr[at sign]ynu.ac.jp
Science*Please manually insert the at sign (@) as instructed into each email address.

Contents
Ⅰ

Getting started・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・Page 2

Ⅱ Application guidelines ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・Page 3[Privacy Policy]
Personal information will be handled under the Act on the Protection of Personal Information and the
Policies on the Protection of Personal Information held by YNU.
(1) In addition to the use related to the selection of students for admission to YNU, personal information
provided in the applicant’s entrance examination results and application materials may also be used forthe following purposes.
① To contact successful applicants (to send materials related to welfare benefits such as scholarships
and insurance, and to send materials related to events after admission, and Cooperative Associationmaterials), and for enrollment procedures.
② To organize classes after admission, and to provide the welfare-related materials such as admission
fee exemptions (excluding international students) and tuition fee waivers upon application by theapplicant.
③ To handle academic affairs after enrollment (student registration management, guidance on studies,etc.).
④ To engage in relations, various surveys, and research at YNU (including investigations and analyses
for improving admission methods and university education).
⑤ There may be cases where the personal information of admitted students is provided to theuniversity-related organizations, such as YNU alumni association (Koyukai) and class reunions, to theextent necessary for membership procedures.
When presenting the results of surveys and research, the information will be processed in such a way that
individuals cannot be identified.
Personal information will not be used or provided for any other purposes.
(2) When using the information in the various works described in (1) above, some of the works may be
performed by a contractor entrusted by YNU (hereinafter referred to as a “contractor”). All or part of thepersonal information obtained will be provided to the contractor to the extent necessary to perform thework entrusted to the contractor.

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Ⅰ Getting started
Each applicant is requested to carefully read the following guidelines before taking necessary steps with anaccurate understanding of all relevant information.
[Admission policy ]Doctoral programs at the Graduate School of Environment and Information Sciences (EIS) aim to produce
professionals with advanced skills and expertise in artificial, natural, or informational environments toaddress challenges and build a safe and sound sustainable society. Going even further, with their panoramicinterdisciplinary perspectives on environments and societies, graduates are expected to create new social
value and play leading roles in driving innovation with due attention to findings gained by diverse experts
and needs of stakeholders. Thus, EIS welcomes candidates with the following attributes:• Expertise and problem-solving skills to address an array of challenges in this century, which involves
such tasks as achieving a sustainable circular economy in harmony with the natural environment,
building a new system with blossoming information technologies, and harnessing innovation to makeour society safer and more livable• Expertise in fields such as material science, geoenvironmental science, information science,
mathematical science, system engineering, safety engineering, and humanity and social science,
combined with practical skills to play a part in a wide range of development projects involving theprivate and public sectors, non-profit organizations, and other stakeholders• A panoramic perspective to make a tangible contribution to a project team of professionals with diverse
backgrounds based on a clear understanding of expected roles of each member in the pursuit of theshared goal
[Security Export Control]
YNU rigorously screens the admission of international students with respect to the export of goods, provisionof technology, and exchange of personnel according to the YNU Regulations for Security Export Control
pursuant to the Japanese Foreign Exchange and Foreign Trade Act. Restrictions may be imposed on research or
educational opportunities may be denied if the intended activities are subject to any export control. Please bearsuch risks in mind and consult your intended academic advisor as necessary before filing an application. Notethat each international student must submit a pledge to comply with the Japanese Foreign Exchange and Foreign
Trade Act during the enrollment procedure.
For more details, visit the webpage of the Research Initiatives and Promotion Organization.
https://www.ripo.ynu.ac.jp/researcher/start/security/[Use of ChatGPT and Other Generative AI Tools]
Regarding an application form and other necessary documents, please prepare them inaccordance with
our Admission Policy and submit them at your own responsibility,ensuring that no wrongdoing is beingcommitted and that no discrepancies in academicskills are suspected after admission.

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Ⅱ Application guidelines
1. Admission quota
Admission quota
Department

Artificial
Environment

NaturalEnvironment

Information
Environment

Educational program
Safety, Environment andSystem Engineering Program
Environmental Science
ProgramSocial Environment Program
Ecology and Bioscience
ProgramEarth and Biological Science
ProgramEnvironmental Studies
ProgramInformatics Program
Mathematical Science Program

Admission April 2025

A few openings

A few openings

A few openings

Information Studies Program* Contact the academic advisor in charge of your intended studies to check on her or his availability before
you file an application.
In order to find out who could be your academic advisor, go to the EIS website and check the overview of education
and research conducted in each program, or contact one of the assigned contact persons from respective departments.

2.Eligibility
Admission applications are accepted from international students on scholarship from the Japanese government(Ministry of Education, Culture, Sports, Science and Technology)[Note 1] who meet any of the following criteria:
(1)
(2)
(3)

(4)

(5)
(6)

(7)

The applicant has earned a master’s degree or professional degree, or is expected to do so before the admission
to EIS.
The applicant has earned a degree comparable to a master’s degrees or professional degree in a foreign country,
or is expected to do so before the admission to EIS.
The applicant, during one’s stay in Japan, has taken necessary correspondence courses offered by a school inanother country, and thereby earned a master’s degree or professional degree, or is expected to do so before theadmission to EIS.
The applicant has completed a program offered by a foreign educational institution specified by the Japanese
Minister of Education, Culture, Sports, Science and Technology and recognized to offer university education
programs under the school education system in that foreign country, and thereby earned a degree comparable toa master’s degree or professional degree, or is expected to do so before the admission to EIS.
The applicant has completed a program offered by the United Nations University and thereby earned a degreecomparable to a master’s degree, or is expected to do so before the admission to EIS.
The applicant has graduated from a university, completed 16 years of school education in a country other thanJapan, or earned a bachelor’s degree pursuant to Paragraph 7, Article 104 of the Japanese School Education Act,and later gained research experience of two years or longer at a university, research institute, or the like, whose
academic skills are deemed by EIS to be comparable or superior to other university graduates according to theassessment of research achievements among other qualities[Notes 2 and 3]
The applicant will attain the age of 24 before the admission to EIS, whose academic skills are deemedcomparable or superior to other university graduates according to an individual eligibility review conducted by
EIS[Notes 2 and 3].

[Note 1] The applicants must already be on Research Student Scholarship from the Japanese government (MEXT) or-3-

has been chosen to be so prior to filing an application.
[Note 2] The applicant specified in (6) or (7) does not meet any other criteria and will attain the age of 24 before theadmission to EIS, whose academic skills are deemed comparable or superior to other university graduatesaccording to an individual eligibility review conducted by EIS.
[Note 3] Every applicant aspiring to clear the requirement specified in (6) or (7) must first undergo anindividual eligibility review.
Please submit the following documents to the Office of Academic Affairs at EIS between Tuesday,
September 17 and Thursday, September 19, 2024 (drop-off hours: 9:00 – 12:45 and 13:45 – 16:00).
Alternatively, deliver them by post within the same period by requesting a registered express mailservice. On any Size-2 envelope for enclosing your application documents, affix the mailing label provided
on the webpage of EIS that presents application guidelines. As an exception, applications arriving after
deadline will be accepted only by registered express mail postmarked in Japan at the originating post officeby Wednesday, September 18, 2024.
However, if you are applying from outside Japan, please send your application by registered express mail orby the highest priority service to ensure that it arrives within the application period. In this case, any
application received after the deadline will not be accepted.
[1]
Application for eligibility certificate (Form 5)[2]Statement of eligibility (Form 6)[3]Statement of Research Experience and Achievements(Form 7)[4]
A Size-L3 return envelope with an affixed 410-yen stamp that clearly indicates the applicant’sname and address in Japan (including postal code).
Download the necessary forms from the following webpage of EIS that presents application guidelines.
Print them single sided on white A4 paper:https://www.eis.ynu.ac.jp/category04/entrance_requirements_list.html
On Friday, October 11, 2024, review results are mailed by post to applicants, enclosed in their returnenvelopes. From that day on, EIS can also inform them of the results in response to their inquiries on
weekdays from 9:00 until 12:45 and from 13:45 until 17:00.

3. Application period
Applications must be delivered to EIS between Friday, October 18 and Thursday, October 24, 2024
through only a registered express mail service. (Regular mail is not acceptable. Posting mail througha mailbox will not be considered “registered express mail.” Please make sure to send the application
through the post office.)
Applications are accepted only by post. They cannot be filed in person. Please download necessary forms
provided on the webpage of EIS that presents application guidelines. Print them single sided on white A4
paper. Cross out any mistakes on application documents with double strikethroughs and write the correct
information instead in the margin. Affix the mailing label provided on the same webpage on any Size-2 envelopeand send it by post to the Office of Academic Affairs at EIS. As no applications are accepted past the deadline,
ensure timely submission while bearing in mind the speed of postal delivery. As an exception, applications arriving
after deadline will be accepted only by registered express mail postmarked in Japan at the originating post officeby Wednesday, October 23, 2024.
However, if you are applying from outside Japan, please send your application by registered express mail or by thehighest priority service to ensure that it arrives within the application period. In this case, any application received
after the deadline will not be accepted.
[Note] Some post offices do not provide postal services on Sundays and holidays. Check their business days inadvance.
A different application procedure is taken with any international students on Japanese government scholarship
who have not arrived in Japan after obtaining informal consent for admission to EIS based on endorsement from theembassies of Japan in their countries or from Yokohama National University. The procedure will be later notified tofaculty members in charge of their intended programs.

-4-4. Application procedure(1)

Application documents
Any certificate written in a language other than Japanese or English must be accompanied by a Japanese or
English translation.
Use a black or blue ballpoint pen for preparing any handwritten documents.

Application
document
Application foradmission andadmission ticket for
examinations
Certificate of(expected)
completion from themost recent
educational level
Transcript from themost recent
educational level
Japanesegovernment (MEXT)
scholarshipcertificate
One return envelope
for admission ticket
for examinations andother admission
documents
One mailing label for
mail delivery from
YNU

Important notes
Prepare two identical 4 cm by 3 cm upper body shots in portrait orientation taken in

the last 3 months without any headwear. Affix one each on both documents.
Fill in the date that your preferred academic advisor checked your application.
Submit an original certificate of (expected) graduation prepared by the university theapplicant is or was enrolled. No photocopies are accepted. If an applicant has tosubmit a copy of their certificate of completion as a substitute, the original must
be presented at the Office of Academic Affairs at EIS in advance.
To be prepared by the president or dean of the school where the applicant was or isenrolled. No photocopies are accepted.
Any transcript written in a language other than Japanese or English must be
accompanied by a Japanese or English translation.
Foreign applicants must enclose their certificates of scholarship from theJapanese government awarded for international students.
No photocopies are accepted.
Print your name and address (including postal code) in Japan on a Size-L3 returnenvelopes. Submit it with a 410-yen stamp affixed respectively for express maildelivery.

Other

Enclose any relevant letter of recommendation.

Residence card (orpassport)*

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-

-

-

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ResumeStatement ofachievements

1

Use the label form designated by YNU.

Fill in the form provided by YNU to outline intended research goals and plan. Fit
your text within the limit of 1,000 Japanese characters or 500 English words.
References are not included in the word count.
Outline your master’s thesis and list other published papers and achievements in afree style. If possible, attach offprints of your published papers.
Applicants residing in Japan should submit photocopies of both sides of theirresidence cards.
* Other foreign applicants should submit photocopies of their passports.
Applicants should use the form designated by YNU.

Intended research
plan

Form

3
4
-

(2)

Exception from submission
Applicants whose eligibility to apply for admission were acknowledged by meeting the requirement
specified in (6) or (7) do not have to resubmit documents already submitted for their application for eligibility
reviews.
(3) As deemed necessary by YNU, some certificates of graduation (or completion) or transcripts must be examined
for authentication by a certification body specified by YNU at the expense of applicants.

5. Screening method
Successful applicants are chosen based on oral examinations and review of application documents.
Oral examinations are conducted to ask questions regarding their studies in their intended departments,
research achievements, research plans, among others.

-5-6. Schedule and venue of screening session
Sunday, November 10, through Saturday, November 16, 2024
(Screening sessions are conducted on one of the days as specified by respective departments.)
On Thursday, October 31, 2024, EIS will mail a notification of the definite schedule and venue to eachapplicant’s address in Japan.
As an exception, the schedule and venue will be notified instead to faculty members who are in charge ofprograms intended by any international students on Japanese government scholarship who have not arrived in Japanafter obtaining informal consent for admission to EIS based on endorsement from the embassies of Japan in theircountries or from Yokohama National University.

7. Announcement of successful applicants
Around 10:00 on Wednesday, December 4, 2024
Acceptance letters will be mailed to successful applicants. Their examination numbers will be announced also
on the EIS website ((https://www.eis.ynu.ac.jp/academic/admission).
EIS does not respond to any telephone or other inquiries concerning screening results.

8. Enrollment procedure(1) The enrollment procedure for the admission will be notified along with the delivery of acceptance letters.
(2) No payments are necessary to cover the enrollment fee and tuition.
Still, any failure to complete due procedure by the enrollment deadline is deemed as conscious withdrawal
from enrollment.
(3) Applicants who seek residency in student housing must take due application procedure in advance of theannouncement of successful applicants. Check available housing on the website of Student Support Division, Student
Affairs and International Strategy Department (http://www.gakuseisupport.ynu.ac.jp/) and take the necessary
procedure by the deadline.

9. Important notes(1) On the day of your examination, always carry your examination ticket. Switch off your mobile phones and otherdevices and put them in your bag before entering your examination room.
(2) The following actions are considered foul play. If there is foul play, the examination is immediately discontinued, andthe applicant must leave the venue with no further examination permitted.
[1] Cheating or helping someone to cheat, such as by showing answers to other test takers.
[2] Using electronics such as cell phones, smartphones, wearable devices, tablet devices, earphones during theexamination.
(3) The following actions may be considered foul play. If recognized as foul play, item (2) described above applies.
[1] Not putting away electronics such as cell phones, smartphones, wearable devices, tablet devices, earphones
during the examination, but wearing it or holding it in one’s hands.
[2] Engaging in acts that can disturb other test takers at the examination venue, in the examination room, or thewaiting room.
[3] Not following the instructions of proctors, etc., at the examination venue, in the examination room, or the waitingroom.
[4] Engage in other actions that can compromise the fairness of the examinations.
(4) Any changes to the arrangement of examinations will be announced to applicants through the EIS website.
(5) After the application procedure, submitted documents may not be modified or returned to applicants.
(6) Any incomplete or inadequate application documents are rejected.
(7) Any false information in application documents, or foul play identified during the examination or any cheating
during the examination may lead to disqualification or expulsion. Additionally, depending on the condition of the foulplay, a damage report may be filed to the police.
(8) Prior consultation request by applicants with disabilities or special needs
Applicants are requested to submit a letter prepared according to the following form to the Office of Academic Affairs
at EIS prior to filing their application for admission if they need special considerations for their examinations andstudies due to their physical or mental disabilities, or any other comparable challenges. Even after filing theapplication, the same letter should be submitted by applicants as soon as they find themselves suddenly in need ofsuch considerations due to any accidents or injuries. Contact the office if you have trouble making a necessary
decision based on the following examples.

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[Major examples]
Classification

Degree of disabilities or challenges
The applicant generally has visual acuity of less than 0.3 in both eyes or suffer another serious

Visualimpairment, and is unable or struggles to recognize usual characters and figures even with aimpairments
magnifying glass or other optical aid.
The applicant has a hearing threshold of 60 decibels or worse in both ears, and is unable or struggles

Hearing
impairments

to recognize normal speech even with a hearing aid or the like.
1． The applicant is unable or struggle to walk, write, or perform other activities of daily living even

Orthopedical
impairmentswith adaptive equipment.
2． The orthopedical impairment of the applicant is not as severe as described above, yet requires
constant medical observation or guidance.
1． The applicant requires medical care or a regimen due to chronic respiratory disease, renal

Poor healthdisease, neurological disease, malignant neoplasm, or another persisting disorder.
2． The applicant requires a regimen due to persisting physical weakness.

Developmental The applicant needs a special consideration due to autism, Asperger’s syndrome, pervasive
disabilities

developmental disorder, learning disorder, or attention deficit hyperactivity disorder.

(Form for A4 paper in portrait orientation)
Date (in YYYY/MM/DD format)
Full name in katakana
Full nameDate of birth
Address
Phone number
Att.: President, Yokohama National University
Prior to filing my application for admission to Yokohama National University, I hereby submit a
consultation request to seek the following special consideration.
1.
2.
3.
4.
5.

Intended graduate school, department, and program
Type and severity of disability or another challenge
Special consideration requested for taking examinations
Special consideration requested for conducting studies
Remarks

Attachments: Attach your medical certificate (original or photocopy), a photocopy of your physicaldisability handbook, or any relevant reference materials.

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