Overseas Selection for International Students

Application Guidelines for
Enrollment in October 2024 / in April 2025
Graduate School of Environmental, Life,
Natural Science and Technology(Master’s Course)

OKAYAMA UNIVERSITY

Application Period

October 2024 Enrollment

April 2025 Enrollment

June 27, 2024
toJuly 9, 2024

November 29, 2024
toDecember 13, 2024

For details on procedures, etc., be sure to see the next page and thereafter.

Contents
Ⅰ Admission Quota………………………………………………………………………1
Ⅱ Eligibility for Application,
Individual Admission Eligibility Screening in Eligibility for Application…………… 2
Ⅲ Application Procedures,
Methods for Selection of Entrants,
Announcement of Successful Applicants,
Admission Procedures………………………………………………………………4
Address for Submission of Documents / Inquiries…………………………………… 10

Ⅰ Admission Quota【 Master’s Course】
Admission Quota
Division Degree Program

CourseOctober 2024

April 2025

Enrollment

Enrollment

A few

A few

RemarkMathematics
Physics
Mathematical，
Physical，Electronic andInformation
Sciences

Mathematical and Data Sciences
Computer Science
Information and Communication Systems

Environmental, Life,

Natural Science and Technology

Electrical and Electronic Engineering
Mechanical
Systems andUrban
Innovation
ScienceInnovative
ChemistryIntelligent Mechanical Systems

Not accept
students for

Advanced Mechanics

this entrance

A few

examination

Urban Environment Development
Chemistry

A few

A few

A few

A few

Applied Chemistry
Biological Sciences
Earth Science
Planetary Materials Science

Earth,
EnvironmentalandLife Sciences

Rural and Environmental Sciences
Environmental Ecology
Agricultural and Biological Chemistry
Plant Stress Science
Applied Plant Science
Applied Animal Science

For detailed information on prospective supervisors, please refer to the following website.

Graduate School of Environmental, Life, Natural Science and Technology

https://www.elst.okayama-u.ac.jp/en/about-us/staff/(Note) Some faculty members may only teach classes and not provide research supervision.
Please contact the faculty member you wish to apply in advance to confirm whether or not he/she is available
to supervise you.

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Ⅱ Eligibility for Application,
Individual Admission Eligibility Screening in Eligibility for Application
II-1. Eligibility for Application
Those to whom all the following provisions are applicable:
1. Those to whom any of the following items is applicable, or are expected to be applicable
by September, 2024 (or in case of April 2025 enrollment, by March 2025).
(1) Have graduated from a Japanese university(2) Have been awarded a bachelor’s degree under the provisions of paragraph (7) of Article
104 of the School Education Law (Law No.26 of 1947)(3) Have completed a 16-year course of school education in a foreign country(4) Have completed a 16-year course of school education in a foreign country by taking classsubjects in Japan through a correspondence course offered by an educational institution in
the country(5) Are deemed to have academic ability equal to or greater than that of a university graduate
through an individual admission eligibility screening by the Graduate School and who havereached the age of 22.
(6) Have been awarded a degree equivalent to a bachelor's degree by completing a course of
study at a foreign university or other foreign school (only those that have been evaluated bya person certified by the relevant foreign government or relevant organization for the overall
status of its education and research activities, etc., or those that are separately designatedby the Minister of Education, Culture, Sports, Science and Technology as equivalent thereto) with a duration of three years or more (including the completion of a course in Japanthrough the completion of class subjects in correspondence courses offered by a school ina foreign country and the completion of a course at an educational facility designated in theschool education system of the foreign country as specified in the preceding item).
2. Those who are foreign citizens who live outside Japan and who are unable to come to Japan totake their entrance examinations (except citizens and permanent residents of Japan).
3. Those who are expected to obtain a visa status of “Student” stipulated in the Immigration Control
and Refugee Recognition Act by the time of enrollment in the Graduate School.
4. Those who were recommended by the schools from which they graduated as being particularly
excellent in both personality and academic ability.
5. Those who have passed a selection process, such as scholarship and training systems, made bypublic organizations at home and abroad, or those who have prior approval from yourprospective supervisor.
Note 1: Those who “Are deemed to have academic ability equal to or greater than that of a university
graduate through an individual admission eligibility screening by the Graduate School” specified initem 5 of Provision 1 refers to applicants who passed the document screening that the Graduate
School provides as the screening of the eligibility for application. (See Ⅱ-2. Individual Admission
Eligibility Screening in Eligibility for Application.)
Note 2: We withdraw permission for admission for those who applied as a prospective degree holder but
failed to be awarded the degree by September 2024 (or in case of April 2025 enrollment, by
March 2025).
Note 3: Those “who live outside Japan and are unable to come to Japan to take their entrance examinations”
specified in Provision 2 include people who are staying in Japan at the time of application but departfrom Japan because their duration of stay expires by the end of July, 2024 (or in case of April 2025
enrollment, by November 2024).
For more details, please contact “Address for Submission of Documents / Inquiries”.

2Ⅱ-2. Individual Admission Eligibility Screening in Eligibility for Application
For those applicants for admission who fall under item 5 of Provision 1 specified in the previously
described II-1 Eligibility for Application, we conduct individual admission eligibility screenings forthe approval of admission eligibility before application. The applicants must submit the documents
required for the admission eligibility screening specified in Provision 2 to the address in “Address
for Submission of Documents / Inquiries” by the deadline stated in Provision 1.
1. Submission Period of Documents for Admission Eligibility Screening
Enrollment

Submission Period

October 2024 Enrollment

May 29, 2024 to May 30, 2024

April 2025 Enrollment

October 29, 2024 to October 30, 2024

2. Documents Required for Admission Eligibility Screening
Documents Required for
Admission Eligibility Screening<1> Form of Eligibility for Application

Remarks

Use the forms prescribed by the Graduate School.
Submit a list of research achievements or a research<2> Record of Academic
Performanceplan/ progress report relevant to the field of study thatyou wish to pursue at the Graduate School,summarizing in a document in any form.

<3> Academic Transcript(of last completed education)

Submit a transcript issued by the president of the last<4> Graduation Certificate(of last completed education)

Submit a graduation certificate issued by the president

school from which you graduated.
of the last school from which you graduated.

Note 1: All documents mentioned above must be prepared in English, in principle. (When English is notyour native language, attach English translations.)
Note 2: The documents <1>, <2>, <3> and <4> must be submitted in original. For documents<3> and <4>,a copy of the original document verified by the issuer is acceptable.
Note 3: The result of the Admission Eligibility Screening will be notified through your prospective
supervisor.

Enrollment

Date of notification of screening result

October 2024 Enrollment

June 26, 2024

April 2025 Enrollment

November 27, 2024

3. Address for Submission of Documents
Please submit all documents required to “Address for Submission of Documents / Inquiries”.

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Ⅲ Application Procedures, Methods for Selection of Entrants,
Announcement of Successful Applicants, Admission Procedures
Applicants must contact a prospective supervisor as early as possible
before application to consult about research contents, etc.

Ⅲ-1. Application Procedures
1. How to Apply
Applicants must complete all the procedures described in items (1) through (3) below:(1) Before preparing documents for application, applicants must directly contact a prospective
supervisor at Graduate School of Environmental, Life, Natural Science and Technology bymeans such as email, consult about research and education after enrollment, obtain approval
to take the examination, and receive a copy of “Letter of Informal Acceptance by Prospective
Supervisor”. With regard to prospective supervisors at Graduate School of Environmental,
Life, Natural Science and Technology, please refer to the webpage.
(2) Pay the entrance examination fee after having obtained approval from the prospective
supervisor. (Except those who are exempted from payment.)(3) Send all the documents for application by post to arrive no later than the date stated in “2.
Application Period”.
2. Application Period
Enrollment

Application Period

October 2024 Enrollment

June 27, 2024 to July 9, 2024

April 2025 Enrollment

November 29, 2024 to December 13, 2024

3. Address for Submission of Documents
Please submit all documents required to “Address for Submission of Documents / Inquiries”.
4. Notes on Application(1)

No change shall be permitted after submission in terms of the contents of the documents
submitted.

(2) No document shall be returned for any reason after the application documents are accepted.
(3) Application with incomplete application documents or shortage of examination fee shall not
be accepted.
(4) Please note carefully that admission might be withdrawn even after enrollment if the contentsof the submitted documents are found to include false entries.
(5) Certificates issued under the former name, which differs from the name written on theapplication form are useful. However, in such case, attach a document (in any form) with thedate of name change and the new and the former name, which are written personally by theapplicant.

45. Documents Required for Application
Documents Required for
Remarks
Application<1> Application for admission
Use the forms prescribed by the Graduate School.
Curriculum Vitae (CV)Affix a photograph (4 cm long × 3 cm wide, upper body, no
Photographheadwear, facing forward, taken within the three months before
application) on the prescribed space on the “Application foradmission”.
Before affixing it, write your nationality and name on the back of
the photograph.
<2> Entrance Examination Fee 30,000yen(handling fees will be charged separately)
Please refer to “Paying for Entrance Examination Fees” below
and pay the entrance examination fee by 5 p.m. (Japan time)on the last day of the application period on “Payment for
Entrance Examination Fee website”.
In addition, please be sure to choose “Credit Card” for payment
method. Other payment methods cannot use from overseas.
After confirming the payment of the entrance examination fee,
print “Certificate of Entrance Examination Fee Payment” andattach it to the prescribed section of the prescribed form.
[Paying for Entrance Examination Fees]
https://www.elst.okayama-u.ac.jp/wp-content/uploads/2023/03/pay_overseas_eng.pdf[Payment for Entrance Examination Fee website]
https://e-apply.jp/n/okayama-payment-eng

If you could not pay by the payment method above, contact“Address for Submission of Documents / Inquiries”.
Those applicants who are Japanese-government sponsored
students need NOT pay the entrance examination fee, in
principle.
[Refund of Entrance Examination Fee]
The entrance examination fee paid is not refundable for any
reason, except in the following cases:a) Entrance examination fee was paid, but application was
not made (application documents were not submitted or
not accepted.)b) Entrance examination fee was accidentally transferred
twice.
<3> (Prospective) Graduation
Certificate from University<4> Transcript of University

Submit certificates issued by the university from which you
graduated (or will graduate).

5<5> Copy of Papers Submitteda) Abstract of bachelor’s thesis or an equivalent research
paper (in English)b) List of research achievements after earning the bachelor’s
degree and one or two representative papers related tothem (if applicable).

<6> Research Plan

Use the form prescribed by the Graduate School.

<7> Document Certifying
English Language Ability(TOEIC®, TOEFL-iBT®,
etc.)

When you have not taken TOEIC®, TOEFL-iBT® or other tests,
submit a certificate of English ability issued by the university,
etc. from which you graduated.
(If your native language is English, please submit a certificatethat you received your education at your graduate school inEnglish.)<8> Copy of Passport or
Copy of Family Registry or
Certificate of Citizenship inHome Country<9> Recommendation Letterto the President

Submit a copy of the page of passport which can confirm thename, the date of birth, etc.
When not possessing the passport, please submit thecertificate which is acquired copy of the family register orcitizen membership, etc. in your home country.

Use the form prescribed by Graduate School and submit aletter.
Recommender should be the head of university or department(President or Dean) that you graduated most recently from orthat you are currently enrolled in if you are still a student andare expected to graduate.
In addition to the above letter, applicants with a job can also
submit a recommendation letter prepared in any format by yoursupervisor at your current working place, if you want.
[Planetary Materials Science Course Only]
Please send the PDF data of the letters of recommendation to
the prospective supervisor in advance.

<10>Document Confirming
Success in Selection by
Public Organizations at
Home and Abroad

As prescribed in II-1-5 of eligibility for application, those whohave passed a selection process, such as scholarship andtraining systems, made by public organizations at home andabroad, submit a (copy of) letter of acceptance, notification of
employment, etc.

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<11> Letter of Acceptance by
Prospective Supervisor

Contact to your prospective supervisor at Graduate School toprepare the document. Submit a copy of the letter written by
your prospective supervisor.
However, as prescribed in II-1-5 of eligibility for application,
those who have passed a selection process, such as
scholarship and training systems, made by publicorganizations at home and abroad, do not need to submit it.

Note 1: All documents to be submitted must be prepared in the same size (preferably A4 size) and be
typewritten.
Note 2: We do not accept documents that are incomplete, not written completely and accurately, or which
are received after the deadline for submission.
Note 3: The previously described documents must be prepared in English, except <11>.
(When English is not your native language, attach English translations.)
Note 4: Documents <1>, <3>, <4>, <6>, and <9> must be submitted in original. For documents<3>
and <4>, a copy of the original document verified by the issuer is acceptable.

Ⅲ-2. Methods for Selection of Entrants
Selection of entrants shall be made based on document screening and pass or failure isdetermined.

Ⅲ-3. Announcement of Successful Applicants
Enrollment
Date of Announcement
October 2024 Enrollment

July 26, 2024

April 2025 Enrollment

January 24, 2025

A letter of acceptance and others will be sent to successful applicants themselves thorough yourprospective supervisor dated on the day of the announcement described above.

Ⅲ-4. Admission Procedures
1. Method of Admission Procedures
Successful applicants will be admitted by completing the admission procedures.
Details will be notified separately with a letter of acceptance.
2. Period of Admission Procedures
Enrollment

Period of Admission Procedures

October 2024 Enrollment

September 18, 2024 to September 19, 2024

April 2025 Enrollment

March 13, 2025 to March 14, 20257

Ⅲ-5. Other
1. Admission Fee and Tuition Fee(Applicable only for self-supporting international students. Japanese-government sponsored
students need not to pay.)
Admission fee: 282,000 yen (expected amount)
Tuition fee: 267,900 yen (for half a year); 535,800 yen (for a year)* When the amount was revised at the time of admission or while at school, the new amount will beapplied from the time of the revision.

2. Study Assistance・Dormitories
For self-supporting international students, we have systems as part of study assistance:
admission fee waiver, postponement of admission fee collection, tuition fee waiver, and various
scholarships.
If your academic achievement, income, etc. meet the requirements, you may apply for theadmission fee waiver, postponement of admission fee collection, and tuition fee waiver and havea full or half waiver.
When your academic achievement, income, etc. meet the requirements, you may apply forvarious scholarships and receive scholarship benefits.
Also, Okayama University has four dormitories for international students and researchers:
Kuwanoki Dormitory for International Students, Fukui Dormitory for International Students,
International House for International Students and Researchers, and International Student
Shared House, which is for international and Japanese students.
All of these dormitories are within walking distance of the Tsushima campus.
Inquiry about scholarship, dormitories, etc.:
International Affairs Department
Okayama University
2-1-1, Tsushima-naka kita-ku, Okayama 700-8530, Japan
Website: https://intl.okayama-u.ac.jp/en/support/
Fax: +81-86-252-5022 (from overseas)
Fax: 086-252-5022 (from inside Japan)
E-mail: dde7046@adm.okayama-u.ac.jp (Scholarship)
housing@cc.okayama-u.ac.jp (Dormitory)
3. Notes
It is recommended that international students have sufficient knowledge of the climate, weather,and customs of Japan as well as the situation of the university in advance before coming toJapan.
Education and research activities will be conducted mainly in Japanese language. Consult withyour desired prospective supervisor in advance if you wish to have guidance in English.
In everyday life, you will need Japanese language skills. It is also desired that candidates havestudied Japanese language.
Okayama University has a Japanese language course for international students. Please take thecourse if you like.

84. Purpose of Use of Personal Information
Application documents submitted and personal information written on them are used for affairs
related to the selection of entrants.
However, regarding entrants, we use their personal information written on the application form,
including the name, gender, date of birth, current address, and schools graduated from, as
registry data for basic student information in the academic affairs system at Okayama University.
In addition, successful applicants’ personal information, examinee number and name, are used
for clerical systems for tuition fee debt management and tuition fee waiver at Okayama
University.
When application for admission fee waiver, postponement of admission fee collection, tuition fee
waiver, or various scholarships was made, the applicant’s entrance examination results andacademic transcript might be used to handle academic ability judgment related to affairs such as
postponement of admission fee collection.
5. Security Export Control System
Okayama University has established the “Security Export Control Regulations of Okayama
University” under the Security Export Control System based on the “Foreign Exchange andForeign Trade Act (FEFTA)”, and conducts strict screening when accepting foreign students(including Japanese students receiving scholarships from outside Japan).
If you are subjected to this regulation or FEFTA, you may not be accepted or your desired
research activities may be restricted.
For details concerning the Security Export Control System in Japan, please refer to thefollowing website. URL: https://www.meti.go.jp/policy/anpo/englishpage.html

9Address for Submission of Documents / Inquiries (Master’s Course)
1) Inquiries should be sent by e-mail with the following information.
(1) Name(2) Name of the Faculty and University (Current affiliation or you have graduated/completed)(3) Contact e-mail address(4) Area of specialization you are currently studying(5) Degree(s) you hold(6) Which course of study (Master's Course) you are applying to(7) Field of study (course) and name of faculty member(s) with whom you wish to consult(8) Description of consultation (please be specific)
CourseMathematics
Physics
Chemistry
Biological Sciences
Earth Science

Address for Submission of Documents / Inquiries

Admission Section,
School of Science, Okayama University
3-1-1, Tsushima-naka, kita-ku Okayama
700-8530, JapanEMAIL：igx7778@adm.okayama-u.ac.jp

Mathematical and Data Sciences
Computer Science
Information and Communication Systems
Electrical and Electronic EngineeringIntelligent Mechanical Systems
Advanced Mechanics
Urban Environment Development

Graduate School Section
Academic Affairs Division
Graduate School of Environmental, Life, Natural Scienceand Technology, Okayama University
3-1-1, Tsushima-naka, kita-ku Okayama
700-8530, JapanEMAIL：admission8576@adm.okayama-u.ac.jp

Applied Chemistry
Planetary Materials Science
Rural and Environmental Sciences
Environmental Ecology
Agricultural and Biological Chemistry
Plant Stress Science
Applied Plant Science
Applied Animal Science

Admission Section,
School of Agriculture
Okayama University
1-1-1, Tsushima-naka, kita-ku Okayama
700-8530, JapanEMAIL：qgg8286@adm.okayama-u.ac.jp

Note: The following Inquiries / documents submission is also available at the above address- Requests and inquiries for the application guidelines- Requests and inquiries for the application eligibility screening documents for the General Entrance
Examination, Entrance Examination for Working Adults, Entrance Examination for International
Students and the Overseas Selection for International Students.

102) How to request the forms for Application / forms for Application Eligibility Screening
Applicants of Overseas Selection for International Students:
We do not distribute forms for the Overseas Selection by mail or at the counter.
Please use the forms on the website.
In case you have requests and inquiries for the application eligibility screening documents for
the Overseas Selection for International Students, please contact to “Address for
Submission of Documents / Inquiries” by email.

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