Kyoto University’s IIMC Magazine “Info!”

Contents
Recommendation for new students to own a notebook PC for study ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ 2
Student seminar: how to set up your PC (cohosted with Co-op) ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ 4
Devices connected to the KUINS-Air and university’s information security policy ꞏꞏꞏꞏꞏꞏꞏꞏ 7
Anti-malicious program software for Windows ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ 9
Rakuraku Setting Tool ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ 9
KULASIS app released ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ10
Potential unintended misuse of electronic journal database ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ10
Renewal of Kyoto University Digital Archive System “Peek” ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ12
Introduction of new faculty & staff groupware ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ15
Updates on Campus ICT Laboratory ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ18
Proper use of computer software ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ20
University accounts and emails after graduation, course completion, transfer, or
retirement in March 2019ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ21
Upgrade of KUINS in-house and terminal switches ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ24
Kyoto University New Student Orientation ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ24[Event report] AXIES 2018 ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ25[Event report] EDUCAUSE 2018 ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ27
Topics on security (16): Protect yourself ꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏꞏ28

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Featured Article: Latest news on Kyoto University’s information services,making your campus life better

Recommendation for new students to own a notebook PC for
study■ Recommendation to own a notebook PC for liberal arts and sciences courses
In 2016, the ILAS adopted a new curriculum for its liberal arts and sciences courses. The new curriculum puts afocus on English, small-group ILAS seminars, and statistics. These courses require students to use online study
environment, make presentations using PCs, and participate in seminars that use statistic software, so werecommend all first year students to own a notebook PC mainly for self-study purposes. Please note that this isjust a recommendation, and students do not necessarily have to buy a PC.
■ Recommended notebook PC specifications
Based on the ILAS’s request, IIMC has set recommended specifications for students’ notebook PCs and released
them to new students along with specific requests from each department or division. In setting specifications, weconsidered the following:● Fitness to learning objectives and the campus learning environment
In classes, students are required not only to browse information but also to actively analyze data, write reports,
and prepare for presentations. Thus, students should use a notebook PC with a keyboard, instead of a tablet
without a keyboard. Students should also bring their PCs fully charged for a day’s use because it is not realistic
for the university to provide a large number of electric outlets for charging them.
● Prices
Notebook PCs lightweight enough for carrying around are usually higher priced than standard PCs. Thus, insetting recommended specifications, we tried to balance performance and price by selecting a decent display
size and CPU power that are reasonable yet sufficient for study at the university. For memory, we specified agenerous capacity suitable for study purposes. For office software, we recommend Microsoft Office, and we areglad to inform that students can buy an affordable Microsoft Office license for personal use via the Co-op as
part of our comprehensive license agreement with Microsoft.
● Security
Since many students come to the campus by bicycle, we recommend SSD as external storage because it isshock-resistant and suitable for use in the campus where students frequently boot and close their notebook PCs.
However, SSD is relatively expensive, so if you decide to buy less expensive HDD, keep in mind the said
benefits of SSD in selecting a model. From a perspective of information security, we ask students to installantivirus software in their PCs. For those who already have PCs, we alert them not to use old software, such as
older versions of OS that are no longer supported by their manufacturers.
The Kyoto University Co-op shops sell PCs that satisfy the recommended specifications for new students. The
Co-op incorporates students’ opinions in selecting models and also provides insurances as well as maintenanceand repair services for students during their academic period.
■ Notebook PC ownership ratio
Every year, at the annual Kyoto University New Student Orientation, we conduct a survey asking new students
whether they have notebook PCs. At the 2018 Orientation, approximately 98% of students answered that theyeither own or plan to purchase a PC. Among them, approximately 16% said that they are users of a Mac OS

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computer and the rest Windows. Although this shows that the majority of students have notebook PCs, we need togive consideration to those without one.

■ Environment for notebook PCs
IIMC is also making continuous efforts in creating a better environment for students to use their notebook PCs forstudy at the campus. For example, we have increased the number of access points for the campus Wi-Fi network(KUINS-Air) while installing a large-scale virtual desktop infrastructure (VDI) for the new educational computer
system which has been in use since FY2018. With the VDI, students can now access the Linux environment via
their notebook PCs. We also have introduced the NextCloud system that allows online sharing of files between
educational terminals (including the VDI environment) and notebook PCs. In addition, we introduced TurnitIn, a
cloud service that provides plagiarism prevention and grammatical check functions for English writing classes. The
University Co-op provides a service that allows students to print reports by sending the data from their home tomultifunction printers in a Co-op shop via network.
■ Promoting the effective use of notebook PCs
We recognize that the purchase of notebook PCs imposes no small economic burden on students and theirfamilies. Other universities that required all students to own a notebook PC are sometimes criticized by students
that they purchased notebook PCs but had few opportunities to use them. Notebook PCs do have a potential to bea great supporting tool for students’ academic lives, but that requires efforts on the part of faculty and staff
members (e.g., use the learning support service PandA to distribute class materials and accept or return reports,
prepare reference books in a form of e-books).
With the widespread use of smartphones, quite a few students use a PC at home for the first time after they enter
the university. In addition, because there are many students who start boarding, how to build their computer skills
is an issue. “The Practice of Basic Informatics” is one of the liberal arts and general education courses that helps
students to learn necessary computer skills to pursue study at the university. We encourage more students toenroll in this course.
(Hajime Kita, Director of the IIMC, Professor of the ILAS)

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Student seminar: how to set up your PC (cohosted with Co-op)■ Good news for helpless first years!
University Co-op to hold seminars on PC setup and Microsoft Office
On entering the university, students get more opportunities to use PCs for working on seminars and writing reports.
However, not everybody is IT savvy, and some students may be operating a PC nervously, having no confidence
in it at all. You may know someone like that, or you may be the one yourself.
But please be assured that the Co-op is holding seminars on PC setup and Microsoft Office for daunted students.
In the PC setup seminars, students can learn how to set up a computer, security software, or Microsoft Officeusing their PCs. In the Microsoft Oﬃce seminars, you can learn various ways of using the software suite, fromwriting an email and creating a report with Word to processing data using Excel and to making a presentation
using PowerPoint.
For details on these seminars, please refer to the Co-op’s “Freshman support Web.”http://www.s-coop.net/new_comer/start-kyodai/■ Attention, all students! Convenient information service for students
Information services that support your academic lives

Learning commons
There are multiple learning commons in the campus. The one in the library may be the most well-known, but the
one in the south building of the ACCMS is also a good place to study with your notebook PCs. If you havequestions about your computer, you can ask TAs in the open space laboratory (OSL).
eduroameduroam is a system that allows users of partner education and research institutions such as universities toobtain Wi-Fi Internet connectivity at any participating institution. While the KUINS-Air allows members of Kyoto
University to get the Wi-Fi connection in the campus, eduroam allows them to use the Wi-Fi network in othereducation and research institutions in Japan and abroad, which means that when they visit other universities tostudy or present research findings, they can access the Internet via eduroam’s Wi-Fi access points. Advanceapplication is required in using eduroam, so check out the site below for how to use and apply for the system.
http://www.iimc.kyoto-u.ac.jp/ja/services/kuins/wifi/use/eduroam.html

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“Ninety-eight percent of students own a smartphone” (excerpt
from survey results on PC/smartphone use at Kyoto University
New Student Orientation)
Students have many opportunities to use PCs in the classes. At the same time, smartphones have become an
integral part of their school lives. Now, let’s review the results of the new student survey we conducted in the 2018
Kyoto University New Student Orientation (survey participants: 2,364).

Type of notebook PC the student owns (or plans to purchase)Type of mobile device the student is currently using(Multiple answers allowed)(Multiple answers allowed)

Notebook PC(Windows)

Notebook PC(Mac OS)

Conventional
mobile phone

None

The chart shows that many new students already have(or will have) notebook PCs at the time of entering theuniversity. The majority of the students own a WindowsPC, but there are also many Mac machine owners.

None

The chart shows that iPhones are the most popularamong new students, followed by Android devices(about half the ownership rate of iPhone). Consideringthat the number of valid responses to this question was
2,350, more than 99% of new students owned
smartphones at the time of entering the university.
Means of communication with family members

Device type for email use

Telephone

Email
Smartphones/
Mobile phones
OthersNo answer

OthersFirst

Second

Third

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Means of communication with friends

Telephone
Email

OthersFirst

SecondThird

As expected, the most popular means of communication with family members and friends was LINE. The
percentage of use of telephone, email, and SMS is higher in communication with family members than incommunication with friends.
Do you find these results similar to your feeling of reality? Did the faculty and staff members know this reality? We
recognize that smartphones are at the center of students’ lives. However, considering that the faculty and staff
members usually work with computers, some gap might arise in between. To build a better campus information
environment, we need to keep constructive communication.
(Yoshitaka Morimura, Program-Specific Associate Professor, IT Planning Office, IIMC)

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Devices connected to the KUINS-Air and university’s information
security policy
The KUINS-Air is a convenient wireless LAN service available across the campus. IIMC encourages all students
to leverage this service for their study.
■ KUINS-Air and information security
Needless to say, the KUINS-Air is part of KUINS. The KUINS network is protected by security surveillance
equipment installed in connection points on and off campus. The equipment will respond to information security
incidents 24/7/365.
■ How a device connected to the KUINS-Air responds to information security incidents
When a communication that may represent an information security incident (e.g., virus infection, P2P file transfer
via the public network) is observed from a device connected to the KUINS-Air, the Information Network Risk
Management Committee requests the department to which the university ID (ECS-ID/SPS-ID) user who has
connected to the KUINS-Air belongs to confirm security conditions. The department, in turn, confirms the securityof the device or ID and reports the result to the committee.
■ Follow the anti-malicious program guideline to protect yourself.
Kyoto University has developed the Guideline for Measures against Invasion by Malicious Programs to fightagainst threats such as viruses. Any device connected to the KUINS-Air must comply with the guideline to ensure
the security of the network.
[Excerpt from the guideline]
2. The information system technical staff member of the department controlling user terminals (excluding
information systems not provided by the university) shall implement the following anti-malicious programmeasures for user terminals (excluding information systems not provided by the university):(1) If an anti-malicious program software (software to protect information systems from virus, spy ware, Trojan
horse, worm, bot, route kit, and other malicious programs) is available, such software shall be installed andrun on the information system in accordance with the agreement with the provider of the software.
(2) The anti-malicious program software and the malicious program definition file used by such software shallcontinually be updated.
(3) When new software is installed, the scan function of the anti-malicious program software shall be run toconfirm that the new software does not contain malicious programs. The scan function shall also be run
periodically to check for invasion by any malicious program.
(4) The information system technical staff member of the department shall pay close attention to the release of
information on security vulnerability of the computer system and security update programs. When a security
update program is released, it shall always be installed on the computer system.
(5) Upon receipt of instruction from the chief of the IIMC, the information system technical staff member shall
implement anti-malicious program measures for the relevant information system in accordance with such
instruction.
(6) No software inappropriate for educational/research activities and any other activities of the University shallbe installed.
(7) Software of unknown origin shall not be installed, either.

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(8) The information system technical staff member of the department shall monitor and control software
installed on a user terminal used by more than one person who belongs to the department.
(snip)
4. Each user or the like shall take the following anti-malicious program measures:(1) If the user or the like uses any information system not provided by the university as a user terminal toconnect to the campus-wide Information System or a Specific Department Information System, he/she shallcheck to ensure that anti-malicious program measures equivalent to those listed in Paragraph 2 of thisguideline are implemented for such user terminal.
(Security Measures Team, Information Infrastructure Division,
Planning and Information Management Department)08

Anti-malicious program software for Windows
The Guideline for Measures against Invasion by Malicious Programs stipulates that all user terminals must haveanti-malicious program software installed.
We used to recommend installing paid anti-malicious program software, but for devices with Windows 8.1, 10, or
later, we now regard they have installed an anti-malicious program software if the Windows Defender function is
activated and running.
For devices with Windows 7, please continue to install paid anti-malicious program software based on the user
agreement.
(Security Measures Team, Information Infrastructure Division, Planning and Information Management Department)

Rakuraku Setting Tool
The Kyodai Rakuraku Setting Tool allows users of Mac OS machines, iPhones, and iPads to configure their Appledevices to use the university wireless LAN, university email accounts, and VPN (*1). By just accessing the URL
below and inputting your ID and email address, the tool will automatically set up your Apple device.
For students (ECS-ID) https://u.kyoto-u.jp/raku2ecs
For faculty and staff members (SPS-ID) https://u.kyoto-u.jp/raku2sps*1: VPN (virtual private network) is a mechanism to access the services limited to campus from external networks
such as home or business travel destinations. By using VPN, you can securely access these services as if you areconnected to the campus network.
(Takaaki Komura, Director of the System Design Division, IT Planning Office, IIMC)

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KULASIS app released
We released the KULASIS app last November. With this app in your smartphones, you can quickly checkinformation such as report deadlines and class cancellations for a fraction of the time during a break or on the way
to campus.
It’s a must-have app for all students.
■ Download KULASIS app
It requires iOS 9.0 or later, or Android Ver. 6 or later.
App Store (iOS)

Google Play (Android)■ Functions of KULASIS app
1. Push notifications
Messages appear on the lock screen of yoursmartphones. The information to be notified includes
the student calls, class cancellations, class materials,
class communications, and report assignments.

Log in with your ECS-ID

2. Announcements
You can check information such as student calls andschedule changes of enrolled courses. You can see
image files with your smartphones as well.

3. Schedule
From the Schedule menu, you can check the syllabus and class support information such as classcommunications and materials.
When the faculty member updates class materials or other information, the New icon will appear on the schedule
page. By tapping the course name, you can jump to the corresponding Class Support page and check the
updated information.

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Schedule

Class Support home

Class Materials (detail)(Educational Information Promotion Office, Educational Planning Division,
Education Promotion and Student Support Department)

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