Kyoto University
Information Environment
Start Guide
Academic Year 2023 Edition
Published on March 17, 2023

Welcome to Kyoto University.
We can easily imagine that you are so excited about new life here at
the most excellent environment for studies in Japan.
Kyoto University provides you with Information Environment tosupport your activities ranging from studies to student life.
This guidebook introduces the important matters in starting using
Information Environment, including services added or changed
lately.
We recommend internal students to refer to this guidebook.

Website of Institute for Information Management and Communication, Kyoto University

https://www.iimc.kyoto-u.ac.jp/en/

Information Environment at Kyoto University
Conceptual View for Kyoto University Information Environment
CampusIT Systems & Services
Common Portal
for All Students

KUMOI

KULASISThe Internet

e-Learning
Training System

PandA

Campus Network（KUINS）

VPN Connection via the Internet

At HomeICT Commons etc.

KUINS-Air

On-campus
Facilities and Equipments

Examples of Daily Schedules of Kyoto University Students
Student A (an undergraduate student)

Student B (a graduate student)

07:00

Waking up / Having breakfast

Logging in with ECS-ID

07:00

08:00

Checking the academic information and emails
Common Portal for All Students
with smartphone / Going to school

08:00

09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00

Taking a class in lecture room(1st)Taking a class in CALL classroom(3rd)Having dinner at the university cafeteria with club members

Going home / Preparation for classes /Writing papers / Submitting papers

24:00

Logging in with ECS-ID

Writing papers with a carry-on PC /Borrowing some documents from the University LibraryClub activities

Free timeTaking a bath / Going to bed

09:00
10:00

Doing research at laboratory

12:00
13:00
14:00

Using the lending service of librarywith IC Student ID card

21:00

23:00

Logging in with ECS-ID

Taking a class in Satellite seminar room(4th)

20:00

22:00

Connecting to KUINS-Air

Contacting friends in LINE / Having lunch together at the university cafeteria

15:00
16:00
17:00
18:00
19:00
20:00

PandA

Logging in with ECS-ID

Logging in with ECS-ID

Checking the academic information and emails
Common Portal for All Students
with smartphone / Going to school

11:00

Taking a class in lecture room(2nd)

Waking up / Having breakfast

21:00
22:00
23:00
24:00

Wired connection to KUINS-III

Taking a class in lecture room(2nd)
Having lunch at the university cafeteria / Checking emails with smartphone
Connecting to KUINS-Air
Research seminar(It will be held at Learning Commons in the University Library today) /Connecting a carry-on PC to the Internet
Connecting to KUINS-Air
Spending times in the University Library after the seminar /Borrowing some documents
Using the lending service of library with IC Student ID card
Experiments
in laboratory, Collecting and analyzing some data, Supercomputer System
Writing thesis etc
Wired connection to KUINS-III
Having dinner with some members
from the laboratory at the university cafeteria
Going home

Logging in with ECS-ID

Surveying the literature from E-Journals Kyoto University Libraries e-resources
Free time

Connecting to e-resources
authentication system via a Plug-in

Taking a bath / Going to bed

02Account and IC Card for Identiﬁcation
The Student Account (a.k.a. ECS-ID) is an account to identify you
at Kyoto University similar to IC Student ID provided by Kyoto
University. By using this ECS-ID, you can use IT Systems andServices provided by IIMC, Library, Schools and Graduate
Schools. Entering your ECS-ID and Password identiﬁes you.
Besides, as for your IC Student ID, you can use not only as aphysical identiﬁcation but also as a digital identiﬁcation to use forthe entrance at facilities and for certiﬁcation issuing machines.

Accounts for students ECS-ID
Use of IT systems and services provided
by IIMC, Library, Schools and Graduate Schools

IC Student ID
Identiﬁcation at Facilities, certiﬁcation issuing machines, etc.
Use as electronic money (for Kyoto University Co-op members only)

The Use of IT System・Services on-Campus
Kyoto University has been providing various IT Systems andServices to support daily activities in wide variety of disciplines
as a comprehensive university. You could feel that the environment
Common Portal
for All Students

Kyoto University Mail for Student

Common window
for various IT systems & services
Liberal Arts Syllabus Information System

KULASIS
Student Information System for syllabi,
course registrations, grades & skip-class info

e-Learning Training System

GakuNin LMS

All-university Mail for each student

Take ILAS e-Learning
Take Information Security e-Learning

Supplementary material of
Information Security

Learning Support Service PandA

Global Online Resources forInternational Language Learning Assistant

Kyoto University Digital Archive System

KUMOIClass support system for content delivery,
assignments and assessments

Kyoto University Book Search KULINE
Search for books, magazines,
journal papers, rare materials,
dissertations and so on

is something like jangle where diverse creatures and plants areliving. Please enjoy the environment with curious and wonder.

GORILLA

Online language learning system for
English classes of Liberal Arts and Sciences

Kyoto University
Libraries e-resources

MyKULINE
Manage your reservation
for books and order citations

Supercomputer System
Large Scale/High Performance Computing Service(An exclusive account with payment is required to use)
(The exclusive account will be required for use)

E-Journals, E-Books and Databases

Software License• Software contracted by universities can be used free of charge• Some software can be purchased at a student discount price

Peek
Search for materials collected throughprocesses of education and research

Other Systems Provide byYour Faculty/Graduate School・・・Major systems/services
to be used by all students
・・・Additional systems/services
for students

Use of Campus Network
Kyoto University has the Campus Network, KUINS, connected to not
only main three campuses (Yoshida, Katsura and Uji) but also
almost all facilities and small ofﬁces distributed from Hokkaido toYakushima island in Japan. The KUINS enables us to communicate
internally within campuses and also externally through the Internet.

You can hook up to KUINS by using wired connection via information
outlets located at each room or by using wireless connection via
Wi-Fi access points equipped with the entire campus. In addition tothem, you can use various services restricted to on-campus use byusing VPN connections from outside campus.

KUINS (Kyoto University Integrated Network System)

VPN Connection Service

Network connection for information terminal（e.g. PCs, Smart Phones）

Wired（via information outlet）

Wireless（ via Wi-Fi Access Point）
KUINS-Air, eduroam and so on

IKEv2 Connection,
OpenVPN Connection, etc.

Use of PC on-campus
You can use PCs equipped by Kyoto University in ICT
Commons, Satellite seminar rooms, CALL classroom, andLibraries. (ECS-ID will be required in using PC). The area touse your own carry-on PC is prepared in ICT Commons and inlibraries. You can do self-study with your own PC in open
spaces where campus Wi-Fi (KUINS-Air) is available. You can
ICT Commons Shared PC Area
PC terminals for self-learning
PC terminals and Software
Placed at ACCMS

The Place for Self-Instruction
with Carry-on PC

・ICT Commons, ACCMS, South Bldg.
・Learning commons, University Library・Wa-on, Graduate school of Human andEnvironmental Studies Bldg.
・Each university cafeteria
And morepurchase some software licenses at academic discount price.
(some of licenses are available during you enrollment period.)If you have any questions concerning PC (including carry-onPC), please contact ICT Support Center.

Satellite Seminar Room
PC terminal rooms for classes

ICT Support Center

PC terminals and Software

General information counter,
IT helpdesk

Installation location
See p. 06

ACCMS, South Bldg. 1F03

Kyoto University's Network and Security
Wired LAN and Wireless LAN
Every room in all buildings within Kyoto University's campuses
is equipped with information outlets and KUINS is available.
There are two types of information outlets, yellow and green,
and they are used to connect to KUINS-II and KUINS-III
respectively explained below.
Also, almost all buildings are covered by wireless LAN. There
are about 2,900 access points (APs) in Kyoto University.
https://www.iimc.kyoto-u.ac.jp/en/services/kuins/wiﬁ/Wireless LAN
Through wireless LAN AP

Wired LAN
Through information outlets

KUINS-Air
eduroam
ISP's Wi-Fi service

KUINS-II and KUINS-III
KUINS network consists of two logically different networks
mainly for security reasons.
One is called KUINS-II, in which global IP addresses are assigned toconnected computers (most of them are servers). And one of themain uses of this network is to transmit Web pages by Web servers.
The other is called KUINS-III and is used to connect PCs and printersthrough information outlets or mobile terminals through accesspoints. In this network private IP addresses are assigned, which isonly valid within the local network. Although you cannot go to theInternet directly from within this network, NAT server provides
the connectivity to the Internet.
If you connect your PC and mobile devices to the Internet, please
follow the instructions given by an administrator in yourlaboratory.

VPN Services to Connect to KUINS from Outside Campus
VPN(Virtual Private Network) enables you to connect to thecampus network from off-campus such as home, a place of
academic meeting, and a business trip destination and to use theservices limited to on-campus.
We provide some VPN services and the major ones are "IKEv2
Connection" and "OpenVPN Connection". They are available on
Windows PC, Mac, iPhone, and Android devices.
Please refer to the following webpage for the usage of the services.
http://www.iimc.kyoto-u.ac.jp/en/services/kuins/vpn/

On-campus
Information
Systems &Services

The Internet

Virtual dedicated network(VPN services)
Impossible
to browse
on-campus
only Web
contents

KUINS
Possibleto browse
on-campus
only Web
contents

Off-campus

Possibleto browse
on-campus
only Web
contents

On-campus

Monitoring Information Security of the Networks
Kyoto University's network KUINS has an IDS (Intrusion
Detection System) and it monitors all the communication
coming-in and going-out, 24 hours a day, 7 days a week. Whena suspicious communication is detected, we check the safenessof the PC within the university related to the communication
to deal with various attacks.

Campus-Wide Information Security Depends on Your Shoulder
IDS does not guarantee 100% information security of ouruniversity network. Although the Internet is a very useful tool,
if you lack necessary precautions, you may get involved in
unexpected information security incidents due to potential
danger. Moreover, one person's careless mistake may cause
disastrous whole university information security incidents.
That is typical in the Internet. Therefore, your precaution is

the most important shield against attacks.
Particularly an attached ﬁle of an e-mail or a suspicious Web
site is very common place where malware may hide itself. So
you must make your eyes wide open and use e-mail and Web
carefully. Also, updating OS (basic software), anti-virus
software and applications is a must for everyone.

Please Take Information Security e-Learning Every Year!
Under the supervision of the University Information Security
Committee, every member at Kyoto University is obliged totake an information security e-learning course every year inorder to use information environment safely and effectively.

Be sure to take the e-Learning course on Information Security
each year, or you might not be allowed to use the various
information services with ECS-ID.

04

Campus Mail and Portal
Please be sure to check mails every day!
Kyoto University sends important notice and urgent notice tousers to all-university mail address. Please be sure to checkmails once every day. You can access all-university mail in
logging in to portal. You can access to various system as well
as all-university mail from portal and Single Sign On, which
you can access without entering password more than once, isalso available. This makes you not to enter your password

Common Portal for All Students

several times. (That's why the management of password isimportant.) We recommend you to set the mail address as aforwarding address which you usually use such as smart phone
or mobile address in case you don't access to all-university
mail. Common portal for all students is useful for Kyodai
Jungle.

KUMOI

https://student.iimc.kyoto-u.ac.jp/

In the case of using PC Mail Software to KUMOI
https://www.iimc.kyoto-u.ac.jp/en/services/mail/kumoi/

05

Locations of Open Space Laboratory (OSL),ICT Commons and Satellite Seminar Rooms (as of March 2023)
Please check the latest information in the IIMC website.

North Campus

Imadegawa St.

Yoshida Campus
Main Campus

West Campus

1●

Higashi-Ichijo St.

Locations of OSL, ICT Commons

4
●

2
●
3●
5
●
6
●

Faculty of Medicine Campus

Yoshida-South Campus
Konoe St.

Yoshida Campus
1 3F, Kyoto University Library
2 2F, Yoshida-South Library
3 1F, Academic Center for Computing and Media Studies, South Bldg.

Locations of Satellite Seminar Rooms

Faculty of Pharmaceutical Science Campus

University Hospital, East Campus

Use of satellite seminar room in each faculty is limited to persons who belong to
the faculty. Please contact each faculty for details.
Faculty/Graduate School of Medicine

University Hospital, West Campus

4 Laboratory, 2F,
Faculty of Medicine Center for Anatomical Studies
Kasugakami St.

Academic Center for Computing and Media Studies (ACCMS)

Higashioji St.

Kawabata St.

5 203, 204, 2F, 303, 3F,
Academic Center for Computing and Media Studies, South Bldg.

General Information Counter
Institute for Information Management and Communication

6 ICT Support Center, 1F,
Academic Center for Computing and Media Studies, South Bldg.
TEL 075-753-7840
FAX 075-753-9001
E-MAIL support@iimc.kyoto-u.ac.jp
Academic Center for Computing and Media Studies,South Building↓ Entry

ICT Commons
BYOD Area

ICT Commons
Shared PC Area

Entry Hall
Security DeskEV

Contact of
ICT Support
Center

Open during 9:00 ー 17:00 on weekdays
06

Appendix

The Proper Use of Computer Software
Obtaining and using an illegal copy of computer software is aviolation of the copyright law that can put yourself and the university
under legal liability. In addition, pirated software frequently contains
malware (a malicious program created to perform harmful actions)which may leak your personal information, such as names and bankaccounts, or cause data loss.
Read the instructions below and use computer software properly.

✓ Software programs must be purchased legally from manufacturers or
authorized distributors. Never use an illicit copy of pirated softwareor unauthorized licenses obtained from unauthorized dealers.
It is also against the copyright law to obtain unlicensed software
even though you know that it has been illegally uploaded.
✓ You must not buy or use any cracking tools, which are used to illegally
modify software programs.
✓ Software programs must be properly used according to their license
agreement. Illegal copying and unauthorized modiﬁcations should not
be made.

Since the Copyright Act was revised and enforced in January 2021, astricter crackdown on copyright infringement has been carried out
in Japan.
Illegal use of software can impose severe punishments, including
criminal penalties or high compensatory damages.

DO NOT BUY OR USE AN ILLEGAL COPY OF COMPUTER SOFTWARE!

07

Please check at ﬁrst
ー To secure the Information Security ー
Purpose ofusing information
assets・The purpose of using the information assets of the university(including KUINS or All-University account (ECS-ID/SPS-ID)
is limited to education, research activities, and business.
・Accounts and passwords should be managed appropriately.
・Security update program of OS or software should be securely
installed and kept up-to-date.

Certain
implementationof basic security
countermeasures

・Install a security software and be sure the security software islatest version.
・Please be careful in opening the attached ﬁles and clicking
URL in emails.
・In sending emails, please double check the destination address
to prevent information leakage, due to mail missending.
・Please don't access the website nothing to do with education,
research, work.

・Isn't it the information of discrimination, insult, harassment orslander potentially?
・Isn't it the information which violates privacy?
Be sure to checkbefore sending
information.

・Isn't it the information of abuse of conﬁdentiality?
・Isn't it the information which infringes the right of property
such as copyright?
・Isn't it the information which the sender may be punished by
the law of Japan or which causes civil responsibilities such asindemnity?

P2P
ﬁle exchange
softwareis not allowed
to useTakinge-learning courses,
Information Security

・P2P ﬁle exchange software is used to share ﬁles via the Internetwith other people, consealing the users' identity. It is also called"File sharing software". It's not allowed to use it in the University
because it may infringe the copyright without intention.
・Examples of P2P ﬁle exchange software：
Winny, Share, Xunlei (迅雷), Bit Torrent, Edonkey etc.
・All members in Kyoto University are obliged to take thesecurity e-learning courses every academic year.
https://www.iimc.kyoto-u.ac.jp/en/services/ismo/e-Learning/08