[Special Editorial on Wireless LAN]

-page2-The situation of Kyoto University’s wireless LAN■What is the wireless LAN?
Wireless LAN is a mechanism that uses radio waves to connect a PC, a tablet
terminal etc. (hereinafter referred to as “wireless LAN devices”) to the network.
Unlike the wired LAN, there is no need to wire a cable and data communication canbe done freely while moving as long as it is within the reach of radio waves.
However, since the intensity of radio waves is greatly affected by the surrounding
environment, communication speed may be lowered and sometimes even may be
impossible in certain places where radio waves are difficult to reach or in thepresence of other radio waves of the same frequency. Also, if radio waves aredelivered, anyone who is in the next room or building will be able to use it, so there
is a danger of being eavesdropped by malicious people. In order to avoid this,security measures are applied using data encryption and authentication.
■Kyoto University’s wireless LAN
The configuration example when using wireless LAN at Kyoto University isshown (Figure 1). Data is transmitted and received between the wireless LAN
access points (hereinafter referred to as "access points") and the wireless LAN
device using radio waves. The access point plays a role of relaying the datatransmitted and received by the wireless LAN device to the university network(Kyoto University Academic Information Network System: KUINS). In our
university, we have approximately 1,300 access points managed by the IIMC within
our university campuses. Apart from the access points managed by the IIMC, others
can be installed and managed by the departments. When planning installation atyour department, please make sure to check the “Guideline for setting up wireless
LAN connecting to KUINS” which has already been set. The guidelines are
published on the website. An English version also exists:
Http://www.iimc.kyoto-u.ac.jp/en/services/ismo/use/regulation.html

Figure 1. Examples of using the wireless LAN at Kyoto University for communication

■ About the wireless LAN services provided.
If you set the wireless LAN device to a state where the wireless LAN is available(the wireless LAN switch is ON) in the place where the access point's radio waves
can reach, a list as shown in Fig. 2 will be displayed. Names such as MIAKO etc.
displayed in the list are called SSID (Service Set Identifier).
Currently, 3 wireless LAN services are offered: MIAKO, eduroam and office systemwireless LAN.

Figure 2. A list of SSIDs displayed on the wireless LAN device(left: Windows PC, right: tablet terminal).
●Introduction of each service(the 3 mentioned earlier)*Miako Net
Miako Net (http://www.miako.net) is a wireless LAN service.
In order to use it, please select the SSID displayed as MIAKO on the wireless LAN
device and connect. After connecting, by using the PPTP and ssh port forward
connections, you can use the net etc. from inside and outside of the university.
*Eduroam
Eduroam is a project consisting of campus wireless LAN among universities andother educational research institutions deployed in 69 countries and regions aroundthe world including Japan for achieving a mutual benefit, and in Japan national
Informatics laboratory (NII) serves as eduroam JP. Kyoto University is also
participating in the project, and the eduroam account can be used not only by Kyoto
University but also by other universities and research institutes participating ineduroam. To use it please select SSID displayed as "eduroam" on wireless LAN
device and login with eduroam account and password. You can acquire the eduroam
account by logging in with SPS-ID or ECS-ID at https: //eduroamshib.nii.ac.jp/. Also,
although it is limited within Kyoto University, a visitor account can also be used.

~Visitor account
It is a temporary account, available for eduroam and PPTP service. Applications
should be carried out by our university faculty staff holding SPS-ID.
As for the application method,(1) Login to faculty staff groupware (https://www.tam2.adm.kyoto-u.ac.jp)(2) Click "Operation / Regulations" at the top of the screen(3) Click "KUINS Visitor Account Issuing System" Please proceed. Since there arenotifications concerning the issuing of accounts, please apply after checking them.
*Office system wireless LAN
We offer wireless LAN service for the iPad paperless conference system (ECO Meeting).
The conference system has implemented a number of functions that are required bydepartments, including functions depending on the meeting agenda and the voting function.
It is currently being used by 17 departments. For inquiries about this matter, please contact
the Electronic Secretariat of the Information Department-Information Promotion Division(ecomt-qa@mail2.adm.kyoto-u.ac.jp).

●The start of new wireless LAN services
In addition to the above three services, two new services of KUINS Air and carrier
WiFi started.
*KUINS Air

If you login to KUINS Air with your SPS-ID or ECS-ID, you can browse web pages
inside and outside the campus.
Since VPN connection is unnecessary, I believe that you can use it as a simpler
procedure. If necessary, VPN service including PPTP fixed VLAN connection canalso be used.
For usage, please visit http://www.iimc.kyoto-u.ac.jp/en/services/kuins/wifi/.
*Carrier WiFi
You can use the WiFi service provided by three mobile phone companies (NTTdocomo, KDDI (au), SoftBank). Please check the announcement of each carrier for
details.
NTT docomo https://www.nttdocomo.co.jp/service/data/docomo_wifi/
KDDI (au) http://www.au.kddi.com/mobile/service/smartphone/wifi/
SoftBank http://tm.softbank.jp/consumer/wlan/ (BB mobile point user)Table 1. Summary of the service provided.
Authentication

MIAKO

＿

network

eduroameduroam accountWeb page browsing on campus

Browsing web pages publishedand off campus

only on campus

If connected through VPN after

If connected through VPN afterconnecting

connecting

to

MIAKO,itisto

MIAKO,

viewableviewableViewable

If connected throughitis

VPN after connecting to eduroam,
it is viewable
Wireless LAN

designated accountViewableViewable

KUINS AirSPS-ID, ECS-ID

ViewableViewable

Carrier WiFi

the Wifi service for

Viewable

If connected through VPN, it isfor the officesystem use

contractors with theviewable (there are cases where3

according to the combination ofmobilephone

companies

the carrier service and the VPN
service it cannot be used)■We increased the number of access points
In order to increase opportunities of using wireless LAN in places where many
people gather, such as lecture halls and conference rooms within the university
campus, we will make 600 units consisting of access points with high speed
communication complying with IEEE 802.11ac by March 2015. IEEE 802.11ac isfaster than the conventional IEEE802.11b / a / g / n and also expands the area, so I
think that you can use it comfortably.

Figure 3. KUINS access points installed(left: conventional type; right: starting from 2014)
VPN Service
VPN (Virtual Private Network) is a technology for creating a virtual dedicatednetwork as shown in Fig. 4 on the Internet. By using the VPN service offered at ouruniversity, you can browse the "open to the public only" Web page from outside thecampus. By using the PPTP fixed VLAN connection service, it is also possible toaccess laboratory equipment.
There are 4 types of VPN service that we offer at our university: "PPTP service","SSTP service", "OpenVPN service" and "SSH port forward service".

Figure4. Schematic Diagram of the VPN Service●PPTP service http://www.iimc.kyoto-u.ac.jp/en/services/kuins/vpn/use/pptp.html
It is the service with the most users among the four VPN services. It can be used on
Windows PC, Mac, iPhone, Android terminal. When a VLAN administrator applies
for PPTP fixed VLAN connection service from "KUINS connected device registration
database", it can connect to VLAN of KUINS - III of laboratory etc. In some cases
the PPTP service may not be available at home or outside the network environment.
●SSTP service http://www.iimc.kyoto-u.ac.jp/en/services/kuins/vpn/use/sstp.html
It can also be used in environments where the PPTP service cannot be used due toissues such as home network equipment. It is one of the SSL VPN methods thatconnects to the university via a route encrypted with SSL / TLS using a personal
digital certificate issued in advance. It is available only for Windows.
●OpenVPN service
http://www.iimc.kyoto-u.ac.jp/en/services/kuins/vpn/use/openvpn.html
It has almost the same characteristics as SSTP, but OpenVPN can be used not only
for Windows but also for Mac, iPhone and Android terminals.
●SSH port forward service
http://www.iimc.kyoto-u.ac.jp/en/services/kuins/vpn/use/sshportforward.html
SSH (Secure Shell) is a protocol for communicating with a remote host over an
encrypted path. "Port Forward" is a function to transfer the port of your personal
computer to the port of any remote host via the SSH server. This allows you to use
the port of any remote host as the port of your personal computer.
(IIMC Information Infrastructure Division)

[Did you know about this?]-page 6-Introducing some useful functions of the faculty and staff groupware
The Electronic Office Department of the IIMC provides groupware, which is aportal site used by all faculty and staff for their daily work.
You probably know already about the way to use functions such as the bulletinboards and the document sharing etc. because the utilization rate is high, but wewill introduce here other useful functions that are also available.
■Circular notice
You can show circular documents to multiple users at once and obtain answers on
the web screen. For example, it can be used for circular documents you definitely
want people to see, attendance to scheduled meetings and guidance for meetings etc.
It can also be used for unread notifications.

■Scheduling adjustment
You haven’t collected by e-mail the responses about scheduling meetings?
And haven’t you added up the results on Excel?
In case there are many people attending the meeting, it is hard to schedule a datefor it. Schedule adjustment can show potential dates for the meeting date tomultiple users and obtain answers. The respondent displays a list automaticallysummarized by checking “o” and “x” on the potential meeting dates. Also, once themeeting date was scheduled, the respondents will be automatically notified bye-mail. This was scheduling becomes very easy.

■Schedule (Web Scheduler)“Schedule” is a tool you can use to manage your schedule. You can also display theschedule of other members of the same department with you and therefore you canuse it as the first step of information sharing. You can also connect it with othercalendar tools; you can load the contents of Google Calendar and Outlook into yourcalendar and vice versa.
Screens fit for smartphones and mobile phones are also available, so you cancheck the schedule from outside the campus.

One screen from the “Schedule”.
■Bulletin board for faculty members · Facility reservation · Document sharing
function
The faculty and staff portal provides a page dedicated to the department you
belong to. That is where tools such as “bulletin board”, “facility reservation”,“document sharing (Department file storage)” etc. can be used. In order to use it,settings are necessary, so please contact the Electronic Secretariat for departments
where it is not yet implemented.

As mentioned above, the faculty and staff groupware has many functions. Please
try to use it in order to make your work more effective. For specific usage, pleaserefer to the “Groupware Q&A” from the faculty and staff portal site:(https:www.tam2.adm.kyotou.ac.jp/sys5/db/01/newfaq.nsf).
Currently, we are reviewing the menu and design of the faculty and staff portal site
and faculty staff groupware. We are considering improvement on a daily basis inorder to make a better system, so please expect future improvements for the faculty
and staff groupware.
Faculty and staff portal site (faculty and staff groupware):https: //www.tam2.adm.kyoto-u.ac.jp/■Contact address
Please contact the Electronic Secretariat for usage and requests related to thegroupware.
Extension number: Headquarters 16-2198
E-mail: e-office@mail2.adm.kyoto-u.ac.jp(Makoto Miyabe: IIMC IT planning Room/Information Department/ Information
Infrastructure Division Working System Management Team Leader)[Support system introduction]-page 8-Support for making contracts related to computer software licenses
The IIMC provides tools for software license coordination within the university,
negotiation with contractors, making agreements and managing the licenses.
There is a large variety of software ranging from general software programs (1-4)
as the ones listed below to dedicated software programs (5-9) used for professional
education and research:① So-called electronic stationery software for preparing documents, tables andpresentation materials② Multimedia design software for graphics, photos, video and music editing③ E-mail and communication software for remote conferences④ Educational software for multimedia language education and e-learning⑤ Software for formulas and signal processing⑥ Software for large scale high speed calculation⑦ Statistical processing software⑧ Chemical analysis software⑨ Geographic information analysis software
In the past, each of the research laboratories and offices had to purchase and use
independently these software programs when necessary. However, ① ~ ④ whichmakes up the general software, was purchased for the whole university by getting a
campus license so as to reduce the software purchasing expenses. Also, for dedicatedsoftware such as ⑤ ~ ⑨, similar effects can be obtained by getting group licensecollectively for the laboratories who need it.
■Types of license contracts●Software whose sale is entrusted to the Co-op and for which Kyoto University
has acquired a campus license agreement:· Microsoft university license· Adobe CLP license· JUSTSYSTEM license for educational institutions· Symantec antivirus license· National Instruments (LabVIEW campus site license, LabVIEW eLearning course,
Multisim campus site license)· Morisawa font certified school license●Software for which research laboratories etc. had made a group license contractand for which the fee becomes cheaper when the number of participants increases:

· MAPLE· ChemDraw Ultra· ArcGIS●Software for which research laboratories etc. had made a group license contractand even if the number of participants increases, the fee does not change:· MATLAB■Please manage the license properly!
Each department is responsible for managing licenses. To manage licenses at
departments, we have selected department supervisors who organize thedepartments as a whole and managers who organize each major or laboratory to
manage them. We report twice a year for the administrative organization (including
technology) and the annual use situation in educational researcher organization, so
we appreciate your cooperation in the survey.
ASSETBASE, manufactured by Uchida Yoko Corporation, is made as a tool for
managing computer software in each department. When using ASSETBASE, pleaselog in with the ID and password given via the department general manager fromeach department. (Please note that ID and password are for either administrator
or user).
To use ASSETBASE, please try to access it from the Kyoto University faculty andstaff portal site (faculty staff groupware) > work / regulations > software license
management or directly access it from the URL below. However, please keep inmind that it is limited to access from within the university (In case of using fromoutside the university, please connect to the LAN within the university by PPTP
connection etc.): https://sam.adm.kyoto-u.ac.jp/portal/index.asp
In order to use ASSETBASE, we hold briefing sessions for administrators. Upgrade
ASSETBASE version is also included, so please participate if you areadministrating it.
■Implementation of copyright seminars
In order to raise the awareness to properly use the licenses a computer software
copyright seminar is held every year in December. The people in charge with the
management request that people using the software to actively participate in theseseminars.
■Notification of new contract licenses:
At present we started to apply for Apple’s Volume Purchasing Program (VPP) for
educational institutions.
When using this program, Apple’s software is given with a 50% discount provided

that they are bought in a bulk manner (>20).
When it comes to the application procedure, each department shall apply for IIMC
for VPP use and IIMC will register the VPP account and then inform eachdepartment about it. After that using the VPP account you will be able to apply forpurchasing. However, please note that there will be 1 account for each department.
Further details will be announced as soon as they are decided.
(Hiroji Terashima: Information Department/ Information Promotion Division
Information Infrastructure Team)[Please cooperate with us!]-page 10-

Please cooperate in order to reduce the number of prints for OSLs and satellite
rooms
The IIMC provides a “printer service” consisting in non-chargeable monochrome
printing from the OSL of the Academic Information Media Center South and North
Buildings, OSLs attached to libraries of the campuses, Yoshida South General
Library OSL and each satellite room’s PC terminals.
Towards the establishment of a sustainable campus that utilizes effectively andsustainable the resources within Kyoto University, we approved the “Blink-U
Project- Blue Economy in Kyoto University” and at the Academic Information
Media Center South and North Buildings we placed a posted about this close to theprinters.
This service has a restriction on the number of sheets used which is 200 for 1 year
(from April to March of the following year), but each of us should be self-aware andthis should contribute to the decrease in the amount used. We appreciate thecooperation of everyone who uses the printing service.
What is the Blink-U Project?
In order to achieve the “Blue Economy”* at Kyoto University we encourage the cutof expenses due to practicing an environmental behavior and to increase the extent
of problem awareness. Along with these, by creating new cash flows for further
investments in the project itself and related projects, the reduction in the use ofvarious resources and effective utilization of waste within the campus limits is
expected to lead to a sustainable campus that uses efficient and sustainable
resources.
Ecole-du-Kyoto2014 Executive Committee (Kyoto University Environment Safety
Organization, Kyoto University Graduate School of Global Environmental Studies,
Kyoto University Facilities Division) organized “Kyoto University First Sustainable
Campus Building Project Contest” and the Blink-U project got the best prize there.
*Blue Economy (from the proposal of the Blink-U Project)Blue Economy is a concept opposite to the so called “Red Economy”, whichemphasizes economic growth bases on mass production, mass consumption, massdisposal and price competition, therefore lacking concern about the environment.
Also, it aims to reduce the risks associated with environmental problems andecosystem losses, improving the quality of human life and eliminating social
inequality (reducing the trade-off between environmental impact and economic
growth), complementing the concept called “Green Economy”.

‘Green Economy’ states that the introduction of technologies that are efficient for
the environment and economically speaking, putting emphasis on environmental
activities as a point of view relatively does not contribute to getting profits without
subsidies and external assistance, doesn’t maintain the technologies on continuous
basis and doesn’t help the development. In other words, focusing solely on growththat fixes the trade-off between the environment and the economy, there is aconcern that technology and the systems will show only some effects in terms ofemission reduction and environmental protection and as a result, if the way ofmaking a cash flow and how to use it is not envisioned, it will be difficult to create asustainable whole socio-economic system. As a breakthrough from this stage, theconcept of “Blue Economy” was used, “contributing to the building of a sustainable
society while creating new cash flow by introducing systems and technologies that
contribute to solving social problems”(by Gunter Pauli, 2010) and it can beconsidered an economic concept.
Project Overview:
In this project, by putting stickers of“eyes” and stating the current status of
the paper used for copying and its
costs (economic and environmental
costs) etc. as enlightenment sentences
close to the printers, we aim to reduce
the free prints when using the copy
machine by setting a donation box
nearby.
is it possible to reduce thefree prints just by installing “theeyes”?
This project is based on the following
research paper:
Bateson, M. Nettle, D and Roberts, G.
(2006) Cues of being watched enhancecooperation in a real-world setting,
Biology Letters, vol.2, no.3, 412-414.

(Eda Setsuko: IIMC Education Support Division/ Information DepartmentInformation Promotion Division-Educational Information Team)[Notification]-page11-What happens with your university account and university e-mail after graduation,transfer to another department or retirement etc.?
The university accounts (ECS-ID(Student accounts) and SPS-ID(faculty and staff
accounts)) and the university e-mail (KUMOI(Student e-mail) and KUMail(faculty
and staff e-mail) cannot be used if the affiliation with Kyoto University expires.
Below it is given the necessary procedure and the work that needs to be done
according to each case, so please use it as a reference for your preparation.
■Students who will graduate, withdraw from the university etc. in March
By the 31st of March 2015 please prepare the things listed below.
●Make sure you back up for the necessary files and e-mails①Backing up for the necessary files
Log in to the PC terminal of the educational computer system and save thenecessary files by using the USB memory.
It cannot be saved on CD and DVD.
②Backing up for the necessary e-mails
The student e-mail KUMOI can be backed up as shown below:-Get the data to your own PC by accessing usual e-mail software-Create your own e-mail software such as a Gmail account etc. and read the data
there.
③Make the settings for the e-mail transfer
If you set the forwarding destination, e-mails delivered to KUMOI will be
forwarded there for 3months after the account is stopped (until the end of June).
For the forwarding settings, proceed from the Kyoto University Student AccountManagement’s “Student Account etc. change of settings (password, change in theuniversity e-mail forwarding etc.). (https://ecs.iimc.kyoto-u.ac.jp/)●Notification of new e-mail address
Please inform the people you keep in touch with about the change of the e-mailaddress.
■Students enrolled at Kyoto University even after April, but whose status oraffiliation changes
Continue being enrolled at Kyoto University, but status changes due to going tograduate school, changing departments, changing majors etc. (undergraduate
student =>graduate student, graduate student => research student, research
student => graduate student etc.). For these cases, the same ECS-ID and KUMOI
e-mail address will continue to be used.

However, if the student becomes faculty or staff (except for part time lecturer
belonging to a different university) then an SPS-ID and a KUMail (e-mail forfaculty and staff) e-mail address will be issued, so please use it. Since the ECS-ID
will not be usable anymore, please proceed with the above “Students who graduate,
withdraw from the university etc. in March”.
If you received a new ECS-ID notification from April, but the ECS-ID is different
from the one you have, it is possible that you were registered twice, so pleasecontact the Information Environment Support Center (located on the 1st floor of the
Academic Information Media Center South Building).
※For those who need confirmation of their status, we will inform them in May orJune by using KUMOI (Student e-mail). If you receive such an e-mail please follow
the required procedures.
●The number of usable prints is reset
The number of sheets that can be used for the educational computer systemprinter is 200/person between April 1st and March 31st. Confirmation of thenumber of printed sheets is displayed by running the icon “confirm number of prints”
from the desktop of the educational computer system’s PC terminal.
On the 1st of April of every year, regardless of the number of prints used, thenumber of used prints is reset to zero (0).
●About the re-registration for the library’s online service (MyKULINE)
In case the student number changes due to entrance into a graduate school,
department or due to a change of department etc, MyKULINE 's re-registration
procedure is necessary. For details on the procedure etc., please contact the staff
from the attached library (room) to your department or the library’s office (room).
■For the faculty and staff who are transferred, who retire etc. (excluding part-time

lecturers of Kyoto University from outside the university)●In case of continuing the employment relationship with Kyoto University due to achange of jobs inside the university.
The SPS-ID may change according to the next position. Regarding the change,
please check with the general affairs department or the human resource staff fromyour department.
*If there is no change in the SPS-ID, the e-mail address will not change, so please
continue using it.
*In case there is a change in the SPS-ID, the e-mail address will also change. Please
use the new e-mail address. In addition, the current mailbox is carried over the new
e-mail address, therefore for 90 days the e-mail is automatically transferred.

●When you transfer from Kyoto University to another university/company etc.
At the end of your enrollment in our university, the SPS-ID will expire andtherefore the Web login, sending and receiving for the normal e-mail software will
not be available anymore. Before the SPS-ID expires, save the e-mails and preparea new e-mail environment for its transfer.
If the forwarding destination e-mail address is set before the SPS-ID expires, itwill be transferred to the specified e-mail address for 90days. If you check “leavetransfer e-mail in my folder” which is at the top of the e-mail transfer scree, thee-mail will remain in the mail folder of KUMail even after you transfer the e-mail.
If the forwarding e-mail destination is not decided before the SPS-ID expiration,please mention that fact and consult us at this e-mail:kumail-qa@mail2.adm.kyoto-u.ac.jp.
●When becoming Professor Emeritus of Kyoto University
We are issuing ECS-IDs to the people who become Professor Emeritus based on
applications. By acquiring this ECS-ID, you can use the e-mail (KUMOI) and the
network as well as the online library service etc. In addition, once you get the
ECS-ID and KUMOI e-mail you can use them without any need for yearly updates.
Please check below for the application method etc.
http://www.iimc.kyoto-u.ac.jp/ja/services/cert/ecs_id/use/ecs_account.html
In addition, if you request for it, you can extend the transfer period of KUMail in
principle for up to one year. However, the transfer destination is limited to
KUMOI's e-mail address. If you wish, please complete the following items by June
28th (the day when the normal transfer period expires).
Please apply by e-mail to kumail-qa@mail2.adm.kyoto-u.ac.jp.
*Name*Email address of KUMail*E-mail address of transfer destination (e-mail address of KUMOI)*the reason you apply for it*the time period for which you wish to extend●Others:
If you are a part time lecturer of Kyoto University from outside the university,
JSPS researcher, trainee, commissioned researcher, private researcher etc. we canissue an ECS-ID for you if you apply for it. Please check below to see the application
method:http://www.iimc.kyoto-u.ac.jp/ja/services/cert/ecs_id/use/ecs_account.html■Contact address:
Please contact the Information Environment Support Center if you have any
questions about obtaining or using IDs or e-mail addresses.

[Participation Report]-page 14-

We exhibited at the 2014’s Annual Meeting of the University ICT Promotion
Council (AXIES)The IIMC participated and exhibited at the 2014’s Annual Meeting of the
University ICT Promotion Council (AXIES) held in Sendai from the 10th (Wed) tothe 12th (Fri) of December.
■What is the University ICT Promotion Council (AXIES)?
University ICT Promotion Council (AXIES) is an abbreviation for AcademiceXchange for Information Environment and Strategy. Also, the University ICT
Promotion Council is a general incorporated association that consists of universities
and higher education institutions nationwide. The purpose of establishing it was
the contribution to the advancement of education, academic research, culture, andindustry in Japan by promoting sophistication of education, research, management,
etc. using information communication technology at higher education institutions
and academic research institutions through mutual collaboration and collaboration
among members.
■What is the Annual Meeting?
The Annual Meeting is an event that takes place once a year, in the middle ofDecember where its members and higher education institutions and research
institutes share and exchange information on each specialty. During this time
exhibitions, planning sessions, general sessions, poster sessions etc. are held.
■Exhibit contents:
The IIMC actively took part in exhibitions, planning sessions and general sessions.
At the exhibition, entitled "Kyoto University ICT Basic Strategy Activity New
Organizational Structure and Initiatives" , the organizational reform of the IIMC
done in April 2014, the mission of the five departments established in the IT
Planning Office of the Information Environment Organization( The Electronic
Secretariat Department, Information Infrastructure Division, Education Support
Department, Research Support Division, System Design Division) and of theInformation Environment Support Center, as well as the targets and activities of2014 were shown as a poster.
Besides exhibiting the poster, we exhibited the OCW of Kyoto University andshowed a demo of the iPad paperless conference system (ECO Meeting 4U) at theexhibition booth and introduced the contents in more detail.

At this time’s organizational reform of the IIMC a department consisting ofteachers, administrative staff and technical staff was created; through a system ofteacher-staff collaboration we tried to achieve “timely provision of various IT
services” and “providing high quality information environment based on the ICT
basic strategy of Kyoto University”. Chiefs of departments from each university who
are in charge with administrative management showed interest in the topic and we
received enthusiastic questions such as the tasks that arose during thereorganization.
During the introduction of the iPad paperless conference system, we set up a
demonstration meeting and actually operated as a meeting attendee. Efficiency
improvement of the meeting is being studied at each university etc. Also, various
questions such as about the implementation expenses and developments for
Windows were received.

Picture illustrates how explanations were given to visitors.
During the planning session, it was divided into "How to communicate with
community-based open source software", "Joint development and cooperation ofsafety confirmation systems", "Collaboration between university education support
systems and educational contents development and distribution". Professor Shoji
Kajita from the IIMC’s Planning Room- education support department attended as
the organizer. In the HPC technology session, Mr. Sohei Yamaguchi, Mr. Jun-ichi
Hikita and Kenji Ikeda belonging to the Information Infrastructure Division,
Information Department made a presentation regarding the latest HPC technology
entitled "Validation of Automatic Vectorization Function by Netlib / vector
Benchmark".

During the general session, Mr. Kosuke Ogata, belonging to the Department ofInformation Infrastructure Division, Information Department, presented"Information Security Measures at Kyoto University and taking care of incidents
and their evaluation” (Co-author: Mr. Akio Hirano, belonging to the Information
Infrastructure Department, Information Division; also, Mr. Yoshikazu Ishii,
belonging to the Department of Information Infrastructure Division, Information
Department presented "Construction and Operation of Remote Desktop Services at
Kyoto University" (coauthor: Academic Information Media Center, Associate
Professor Ueda Hiroshi).
■Collected information on ICT technology and case examples at universities:
In addition to the exhibit hours I was in charge with I visited other Universities’
exhibition booths, participated in planning sessions etc. and through these I
gathered and exchanged information.
At other exhibition booths, the latest research contents related to information
technology, educational research facilities, electronic teaching materials, e-learning
platform products etc. were presented; the latest technology for supporting
education, research and administration using ICT and the exhibition of productinformation, as well as the exchange of information turned out to be a good
opportunity to think about the future development of information technology at
Kyoto University.
In the planning session, I participated in the one called "How to communicate with
open source software based on community" and gained insight on open source
projects (Moodle, Sakai, Shibboleth, Kuali) widely used both in Japan and abroad.
When it comes to the implementation of new technology, the biggest concern is
vendor lock and as a countermeasure the open source was developed. For its
maintenance and improvement a community is formed, but when the required
functions are different depending on the members’ organization size etc. I felt thedifficulty in maintaining the community.
■Finally
The IIMC is planning to continue to participate at every Annual Meeting of the
University ICT Promotion Council, present the activities related to the information
environment of Kyoto University and collect information. This time I wanted toshare the knowledge I gained at the Annual Conference of the University ICT
Promotion Council to the readers of Info!
(Kenji Tsuji: Information Department/Information Promotion Division/Project
Leader)[Case examples from other departments]- page 16-

Introduction and operation of the document management system
The common administrative department located in the Yoshida Minami Campus
started using and is managing the “DocuShare”, which is a document and content
management software made by Fuji Xerox Company.
When using “DocuShare” it is not necessary to create and manage a separate ID
and password. In collaboration with the Kyoto University Integrated Certification
System, managed by the IIMC, the account for faculty and staff SPS-ID’s single signon (SSO) was renovated to allow “DocuShare” use. It makes possible the reductionof the burden of managing multiple passwords and increases the convenience byallowing the use from the faculty and staff portal (Notes/Domino). In the future we
expect that various administrative meetings of the International Higher Education
whose civil service is borne by our office will use it as a tool for sharing and storing
electronic files.
Conventionally, the method of sharing electronic files consists of a file sharing
server that is operated and a server administrator that performs folder setting anduser setting for each section; the administrator's burden is increased and detailed
access restriction settings etc. are complicated, practically it is set as a group inlarge units and the usage environment had limited operations inside the VLAN.
That is where we tried to improve to the next level the conflicting factors that are
the security increase and the convenience. On this occasion we focused to an OSthat is not restricted to browsers and one that is compatible with the integrated
authentication system’s SSO and that we let the user decide the detailed restriction
settings and this increased the convenience and ability to search. The document
management system that complies with these conditions and that has been
introduced in DocuShare.
This DocuShare is basically used on a Web base as described above; if you login to
the Notes/Domino can be used from anywhere and from the security point of view,the hardware is set to function in a secure environment. The secure environment
takes the information from the integrated authentication system and granting theaccessrightsassetautomatically

from

the

organization

hierarchy(department/section level) and, if needed, it can grant access rights for groups andindividuals as well as to those granting and viewing the access levels. For an
increased convenience, although limited within the VLAN, if a certain application
is installed (only for Windows), the drag and drop function and others can be used.

Furthermore, as difficult functions for a normal file sharing server etc., thefollowing can be done:①If you specify an arbitrary keyword within the DocuShare instant search within
DocuShare and display/use only the authorized documents.
②When sharing e-mails addressed to an individual on a group basis, the text
contained in the e-mail can be saved as a document if the e-mail is sent toDocuShare.
③When updating documents included in DocuShare(erasing then is also included),
the document right before the update is automatically displayed as the previous
version. This function is useful to restore it in case it was updated or deleted by
mistake.
And in case you use the Working Folder, which is an optional function of the
DocuShare, you can go from the destination (from outside the campus) not only toNotes/Domino, but also refer directly to documents from the PC, tablet andsmartphone, aspects that can dramatically improve the convenience and we plan toexpand it to the future development of the International Higher Education Center.
Last but not least, I would like to thank the IIMC and the Information
Department for their smooth cooperation regarding the Integrated Authentication
System. As a result, our office’s sharing and use of electronic files has become more
safe and secured; it also became more convenient to use than before.

(Kamijo Haruna: Office General Manager, Yoshida South Campus Common Affairs
Department)

[Notification]

IIMC Website was renewed-page 18-

About the IIMC Website so far we heard the following opinions: there is a lot of
information posted, but what kind of service is available and where can people findcertain information is not clear etc. Therefore, in order to have more people
accessing it than ever, we have renewed the Website aiming at making it easy tounderstand and we made it available since December.
Please have a look and give us your opinion on some of the points you noticed andabout the information you would like to be posted.
http://www.iimc.kyoto-u.ac.jp/

Website’s top page

[Event Information]

Event Information-page 19-

Once a month we invite lecturers from all fields of activity to Kyoto University’s
Academic Information Media Center to present us the content of their R&D activity
and current challenges related to it; the participants are also of various kinds andwe offer the opportunity to debate about the presented topics once a month in thismonthly seminar.
Application in advance is not necessary for either case. We are looking forward tosee many participants from inside and outside of our university.
Event information URL:
http://www.media.kyoto-u.ac.jp/ja/services/accms/whatnew/event/■ March regular seminar "Large scale numerical calculation of coastal disasters"
Date and time: Tuesday, March 24, 2015 16: 30 ~ 18: 30
Place: Kyoto University Academic Information Media Center South Building 2F
Multimedia Lecture Room No.202
Program: 16: 30 ~ 17: 30 “Coastal disaster risk assessment associated with climatechange” by Mori Nobuhito (Associate Professor, Disaster Mitigation ResearchInstitute, Kyoto University)
17: 30 ~ 18: 30 “Predictive simulation of Tsunami compound disaster by numericalanalysis” by Nozomu Yoneyama (Associate Professor, Disaster Prevention ResearchInstitute, Kyoto University)
Contact: Academic Information Media Center Ushijima Sho
E-mail: ushijima @ media.kyoto-u.ac.jp[Workshop Information]Workshop Information-page 19-

The IIMC holds various training sessions/workshops for users. The schedule forMarch is shown here. Please apply using the website of IIMC for those requiring anapplication. Training session/workshop information URL :http://www.iimc.kyoto-u.ac.jp/en/whatsnew/event/Event dateSeminar nameRegistration

Capacity

Responsible
team

4th of March

PandA usage seminarnecessary

40 people

Educational
support

5th of MarchStudent ID (ECS-ID)

not needed－

usage seminar
26th of March

PandA usage seminar

Educational
supportnecessary

40 people

Educational
support27th of March

PandA usage seminarnecessary

15 people

Educational
support※ From 2015, the workshop on how to use the Student Account (ECS-ID) will beheld in April and October as the "Support Institution Guidance" in cooperation with
Kyoto University Library, Environment and Safety Organization and International
Exchange Promotion Organization. Details will be announced on the website of the
IIMC as soon as possible.

[Editorial]-page 20-

Information security issues (4th) “The information security of mobile PCs”
Which of the following do you think is more “dangerous” from the point of view of
the information security: mobile terminals (including smartphones, tablets, etc.) or
the personal computers? Actually, the mobile terminal is more dangerous!

That isso because it is always switched on and connected to the internet. In the era when
there were only personal computers, the best security measure was to switch off thepower. It is safest to turn off the power of the mobile terminal, but the smartphonewhere we may be informed of urgent things is turned on even while sleeping. Even
though smartphones use is unavoidable, let's turn off the power of terminals that
we only occasionally use such as tablets etc.
For mobile terminals that are often used via wireless LAN (WiFi), doing encrypted
communication such as WPA 2, using a mechanism such as VPN when entering thecampus network (see the article on page 5) and I think you are also updating
regularly the OS and the applications used. There are a few things you need to beaware of about mobile terminals.
On the mobile terminal, people download various applications (software) more
frequently than on the personal computer. Do you read the application terms of use
at that time? At the very least, let's use them after recognizing whether theapplication uses location information or contact information in the terminal,
personal information or privacy information (Please do not go to the developer's
website to obtain these pieces of information because it's a little troublesome as
there are so many applications). Although it is an easy way, you can judge the safetyof the app to some extent by referring to "review" and "reputation" of the app store.
Also, Apple store in Apple series, Google system down from official application site
called Google Plain Loading. Still Google Play has a precedent that malware wasrunning and it is not completely safe. Apple store is said to be safer because it isreviewing the applications.
Also, it is very dangerous to click on advertisements inadvertently. There are also
many advertisements where the author of the application inadvertently placed in afree application, and it seems there are malicious advertisement sites where
malware is downloaded with one click.
Finally, have you installed some anti-virus software on your mobile device? I
wonder if there are many people who haven’t. Whether they are paid or free, various
software programs are available, so please consider using them. Also, forapplications that could be risky, please make the decision of whether to use them or
not only after gathering various kinds of information. The mobile terminal has
already been used with the security precautions equal to or higher than that of thepersonal computer. Keeping this in mind, please enjoy comfortable the mobile life
without information security accidents.
(Saito Yasuki, Professor of the IIMC Basic Information Division)