MEMORANDUM ON PERMISSION TO USE
NTCIR-6 THE CROSS-LINGUAL INFORMATION RETRIEVAL TASK PARTICIPANT TEST COLLECTION(FOR NTCIR WORKSHOP 6 PARTICIPANTS)
This Memorandum has been made and entered into by National Institute of Informatics (hereinafter “Party A”) and __________ (hereinafter “PartyB”) with regard to the NTCIR-6 Cross-Lingual Information Retrieval Task Participant Test Collection” which Party A provides at the NTCIRWorkshop 6.

Article 1. Description of Data
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NTCIR-6 Cross-Lingual Information Retrieval Task Document Data (hereinafter “Document Data”) is defined as data which appears inAppendix A that Party A is granted permission by the rightful holders to permit the use for the participants in the NTCIR Workshop 6.
Cross-Lingual Information Retrieval Data (hereinafter “IR Data”) is defined as data which appears in Appendix B and consists of a set ofqueries pertaining to the contents of the Document Data, the ID lists of the relevant documents for each query, and words or phrases
extracted from Document Data which justify these relevant documents.
NTCIR-6 Cross-Lingual Information Retrieval Task Raw Submission Data (hereinafter “Submission Data”) is defined as data that theresults which were submitted by task participants of the NTCIR workshop 6 Cross-Lingual Information Retrieval task that party Aorganized.
NTCIR-6 Cross-Lingual Information Retrieval Task Basic evaluation Data (hereinafter “Evaluation Data”) is data obtained by using thebasic evaluation tools defined by party A against “Submission Data”.
The NTCIR-6 CLIR Cross-Lingual Information Retrieval Task Participant Test Collection (hereinafter “Test Collection”) consists of theDocument Data , IR Data., Submission Data and Evaluation Data.

Article 2. Permission for Use
Party A hereby permits Party B to use the Test Collection.

Article 3. Retention of Rights
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The copyright holders of the data, whose names appear in Appendix A, retain all rights under the Copyright Law relating to Document
Data.
Party A and the Cross-Lingual Information Retrieval Task Coordinating Organizations retain all rights under the Copyright Law relating toIR Data.
Party B retains all intellectual property rights relating to the technology and systems developed by Party B using the Test Collection.
Party A retains all intellectual property rights relating to analytical results obtained by Party A and improvements on the Test Collection andsuch made by Party A based on data submitted by Party B.

Article 4. Scope of Authorized Use
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Party B shall use Test Collection solely for the purpose of accomplishing tasks set out in the NTCIR Workshop 6 and for the purpose ofresearch related to the tasks.
Party B shall not sell, lend, publish, or distribute to a third party the Test Collection, copies of the Test Collection, or data which wouldenable a third party to reproduce the Test Collection. Distribution includes making data transmittable.

Article 5
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Article 6
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Scope of Users

The scope of users of the Test Collection shall be limited to Party B and members of the immediate group jointly conducting research withParty B.
Party B shall maintain a list of users and make this list available to Party A without delay upon request from Party A.

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Method of Provision

Party A will provide IR Data to Party B by transferring the data files electronically.
Party A will provide Document Data using a technologically appropriate method.

Presentation of Knowledge

Party B may present research findings concerning knowledge obtained using the Test Collection provided that the aforementioned
presentation is within the limits of this Memorandum. Public disclosure of data and the processing program codes obtained using the Test
Collection shall not be included in the presentation of the aforementioned research findings.
Party B may quote in part data included in the Test Collection if and only if the aforementioned data is required to describe Party B’s own
research. In such cases, Party B shall not violate the rights of the authors, publishers and others protected by copyright.
When Party B shall present research findings concerning knowledge obtained using the Submission Data and Evaluation Data, Party B
shall clearly mention Party B’s use of the data and clearly state the experimental nature of the data and the data collection procedure of thedata.
Party B shall always reference the proceedings of the NTCIR workshop and clearly mention in the paper, thesis or such that Party B
presents: (1) Party B’s use of the document collection and (2) Party B’s use of the Test Collection
In addition to the bibliographic information of the publication (the titles of the publication, volume, pages, publishers’ names and dates),
Party B shall submit to Party A two offprints or two copies of the publication.
Party B shall not use evaluation results obtained through use of the Test Collection for profitable purposes including advertising, and/ordefamatory or slanderous purposes.

Article 8. Duration of Memorandum
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The term of this Memorandum shall be from the date of the signing of the Memorandum until and inclusive of the last day of March
2008. After expiration of the term, Party B shall promptly delete the Test Collection from any computer or media onto which it has been
copied.
If a change occurs in the organization to which Party B belongs and/or in Party B’s affiliation with the organization, Party B shall report thechange to Party A without delay and, if necessary, enter into a new Memorandum with Party A.

Article 9. Submission of Reports
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Party B shall submit to Party A a report on research outcomes in accordance with procedures specified at the NTCIR Workshop 6.

2. At the request of Party A, Party B shall submit to Party A a report concerning research activities conducted by B using the Test Collection.
Article 10. Termination of Data Use
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If the use of data is deemed to be in violation of the Memorandum, Party B shall, upon instructions from Party A, immediately discontinueuse of the Test Collection and promptly delete the Test Collection and all data obtained by processing the Test Collection from any
computer or media onto which it has been copied.
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If there is a request to discontinue the use of data from the copyright holder(s) of the Document Data, Party B must delete the said data upon
instructions from Party A.

Article 11. Exemption from Liability
Party A and the rightful holders of the Data shall not for any reason whatsoever be responsible for losses arising from Party B’s use of the Test
Collection.

Article 12. Court of Competent Jurisdiction
The Tokyo District Court shall be the competent court of jurisdiction for any and all actions concerning this Memorandum.

Article 13. Undefined Issues
Should any issues undefined in this Memorandum arise, both parties shall confer in good faith and resolve such issues.
IN WITNESS WHEREOF, two (2) original documents of this Memorandum have been prepared with one (1) copy to be retained by each party after
Party A and Party B have placed their signatures.
Date: ______ _______ ________[day] [month] [year](Party A)
Signature:
Name (in print):
Position:
Department:
Institution:
Address, Postal code,
Country:___________________________________________________
Noriko Kando
Project Leader, NTCIR Project; Professor
National Institute of Informatics
Research Organization of Information and Systems
2-1-2 Hitotsubashi, Chiyoda-ku, Tokyo, 101-8430, Japan(Party B)

Signature:
Name (in print):______________________________________________________________________________________________________

Position:
Department:
Institution:
Address, postal code,
Country:____________________________________________________________________________________________________________________________________________________________________________________________________________

Appendix A“Document data” refer to the resources selected below (please tick the resources you are requesting):□ A.1 Chinese Dataset (traditional)
CIRB011: China Times, Commercial Times, China Times Express (Copyright: China Times Inc.); Central Daily News (Copyright: CentralDaily News); China Daily News (Copyright: China Daily News) 1998-1999
CIRB020: United Daily News, Economic Daily News, Min Sheng Daily, United Evening News, Star News (Copyright: UDN.COM)
1998-1999
CIRB040: United Daily News, United Express, Ming Hseng News, Economic Daily News (Copyright: UDN.COM news agency)
2000-2001□ A.2 Japanese Dataset
Mainichi Newspaper Full-Text Article Database CD-ROMs (Copyright: Mainichi Newspaper) 1998 - 2001
Yomiuri Newspaper Article Data (Copyright: The Yomiuri Shimbun, Distribution right: Nihon Database Kaihatsu Co. Ltd.) 1998 - 2001
□ A.3 Korean Dataset
Korea Economic Daily (KED010) (Copyright: Korea Economic Daily Co., Distribution rights: Korean Institute of Science and TechnologyInformation) 1994
Hankookilbo (Copyright: Hankooki.com Co., Distribution rights: Korean Institute of Science and Technology Information) 1998-2001
Chosunilbo Database HiDB （Copyright: Chosunilbo) 1998-2001
Appendix B“Cross-Lingual Information Retrieval Data” refer to the resources selected below (please tick the resources you are requesting):□ NTCIR-3 Cross-Lingual Information Retrieval Data
□ NTCIR-4 Cross-Lingual Information Retrieval Data
□ NTCIR-5 Cross-Lingual Information Retrieval Data
□ NTCIR-6 Cross-Lingual Information Retrieval Data

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