Banquet and special event usage agreement
Please note that the following terms and conditions apply to the use of banquets,
conferences, or other special events（hereinafter referred to as banquets, etc.）

Article 1（Applicable scope）
1.		Any contracts concluded by the hotel regarding the use of banquets
and banquet facilities shall be subject to the provisions of thefollowing terms and conditions and any matter not stipulated inthese terms shall be governed by law or generally accepted practice.
2.		If the hotel accepts a special agreement, subject to not contravening
any laws or accepted business practices, notwithstanding thepreceding paragraph, said special agreement shall prevail.
Article 2（Applications to hold banquets etc.）
Those wishing to apply to hold banquets etc. at the hotel are requested
to submit all the following details to the hotel:（1）		T he name of the organizer, the name, address and contact
telephone number of the person in charge and the title of thebanquets etc.
（2）		 Date and time of the event（3）		 No. of attendees, details, purpose of use（4）		 Application fee, date on which settlement to be made（5）		 Any other details deemed necessary by the hotel
Article 3（Completion of contract）
1.		‌Contracts for banquets etc. shall be concluded when the hotel has
accepted the application set forth in the preceding Article and thecontractual details shall be as contained in the banquet and special
event usage agreement.
2.		‌When a contract for banquets etc. is concluded pursuant to theprovisions of the preceding paragraph, the estimated cost of thebanquets etc. shall be paid by cash or bank transfer to the accountdesignated by the hotel and by the date designated by the hotel as
the application fee.
3.		‌The application fee paid shall be used initially to cover fees andother costs of banquets etc. for which the applicant is ultimately
liable, but where the provisions of both Articles 10 and 13 aredeemed to apply, the cancelation fee and change fee shall be leviedin order of compensation, with any remaining amount returned at
the time of final settlement.
4.		‌Failure to make payment of the deposit by the date specified by
the hotel shall render the contract for banquets etc. null and void.
However, when a payment deadline for submission of the application
fee is specified, the hotel shall notify the applicant of the same.
Article 4（Special contract for which no application fee payable）
1.		The hotel may, on completion of contract, comply with a special
contract for which no application fee is payable, notwithstanding theprovisions of the preceding Article 2.
2.		When accepting applications for a contract for banquets etc.,
notwithstanding the provisions of the preceding Article 2, if thehotel does not request payment of the application fee or does not
specify a payment date for the same, it shall be treated as a special
contract for which no application fee is payable as detailed in thepreceding paragraph.
Article 5（Refusal to conclude contract for banquets etc.）
1.			If any of the following circumstances apply, the hotel may decline
to conclude a contract for banquets etc.:（1）		 When applications do not comply with these terms and conditions.
（2）		 When banqueting facilities are unavailable.
（3）		W hen it is deemed that any person intending to attend thebanquets etc. may act in a manner against the provisions of laws,
public order or accepted principles of morality.
（4）		When any person intending to attend the banquets etc. is clearlyrecognized as suffering from an infectious disease.
（5）		When the contract applicant or any person intending to attend
the banquets etc. commits any violent act against the hotel or anyof its employees, or actions such as fraud, threatening behavior,

behavior resulting in excessive inconvenience, business obstruction,or violent demands, or imposes any request deemed exceptionallyburdensome or is deemed to have behaved similarly in the past.
（6）		W hen the banqueting facilities are rendered unusable due tonatural disasters, failure affecting the facilities, or other unavoidable
reasons.
（7）		When any person intending to attend the banquets etc. is deemedat risk of inconveniencing other customers due to noisy and/or
drunken behavior or is deemed to have behaved similarly in thepast.
（8）		When the contract applicant or any person intending to attend
the banquets etc. come into the category of a gang, gangster, anentity or organization related to a crime syndicate or stakeholders
thereof, a corporation or other association whose business activities
are controlled by a member of or an organized crime syndicate, a
corporation with employees and officials deemed to be members ofan organized crime syndicate or any other antisocial elements ofany kind（hereinafter “antisocial forces”.）（9）		When the hotel deems that protests and acts of harassment, etc.
are expected against banquet attendees, etc. and that there isan according risk of inconveniencing other users or areas in thevicinity.
（10）	When the person concerned has refused to comply with theprohibited items set forth in Article 11.
（11）		 When special instructions are received from relevant government
agencies.
2.		The hotel disclaims liability for any damages incurred by a contract
applicant or any person intending to attend the banquets etc. when
the conclusion of a contract is refused for any of the reasons cited
above.
Article 6（Banquet timing and fee）
1.		Usage of the banqueting facilities, including removal of any items
installed, should be completed within the time period arranged withthe hotel staff in advance.
2.		When using the banqueting facilities, if the contractually agreed
banqueting time is exceeded, an additional room charge will belevied. However, depending on the venue, extending the usage time
for banqueting may not be possible.
Article 7（Payment of fees）
Regarding the payment of fees for banquets etc., the hotel will calculate
the estimated amount owing, which should be paid in advance bycash or bank transfer no later than the date specified by the hotel. Ifplanning to pay after the actual banquet date, please inform the hotel
before concluding the contract, since this will be subject to screeningin accordance with the hotel internal rules. Please note that dependingon the result on the screening, payment after the event may not be
possible.
Article 8（Confirming number of paying guests）
Please inform the hotel staff at least 14 days before the scheduled
event date of the number of attendees（paying guests）to facilitate foodpreparation. Any changes to the total number of guests must be notified
to the hotel no later than noon on the day before to the scheduled
event date. Regardless of any further changes beyond this date or if thenumber of attendees on the day is fewer than the scheduled number ofpaying guests, a charge will be levied for the originally stated numberof paying guests.
*		‌‌Even if there is scope to change the total number of people, if thenumber of applicants decreases significantly from the total stated at
the time of deciding on the event, a separate guarantee fee may belevied.

Banquet and special event usage agreement
Article 9（Decorative and entertainment arrangements）
1.		The hotel works with established business partners to arrange
decorative ornaments, flowers, music, sound, lighting, entertainment,
MCs and banquet hostesses（paid event companions for maleguests）. If the applicant wishes to make a request to a service
provider directly and outside the scope of partners designated by
the hotel, please contact the hotel in advance and only proceed after
receiving approval. Additional fees may be levied such as carry-in
charges.
2.		Where the applicant has requested decorative and entertainment
arrangements directly from other service providers with thepermission of the hotel, loading and unloading of equipment, thedimensions of signage and other mounting methods must be in linewith certain rules. A separate storage fee may also be charged.
Article 10（Responsibility of applicant）
1.		Customers（including all parties involved in banquets, etc.）and/or all those who make arrangements should be particularly careful
to avoid any damage or breakage within the hotel and/or to its
facilities and fixtures. If, despite this, any damage is sustained to anyof the facilities and fixtures in the hotel, repairs must be procured
immediately or compensatory damages must be paid.
2.		If payment is not made by the settlement date stipulated when
applying for a banquet, etc., a late payment fee shall be charged.
Article 11（Prohibited items）
Please refrain from bringing in any of the items or engaging in any of
the actions listed below as it may bother other guests:（1）		Dogs, cats, birds and other pets and livestock（excluding service
dogs such as guide dogs, hearing dogs and service dogs）.
（2）		Bringing in dangerous materials, gunpowder, volatile oil or any
other explosive or flammable substances.
（3）		Bringing in any object with a pungent odor or generating a highpitched sound.
（4）		Engaging in any acts that violate laws and regulations or publicorder and morals and/or any behavior that may bother othercustomers.
（5）		Moving any of the equipment within the hotel without consent.
（6）		Using facilities for any purpose other than that specified when thereservation was made.
（7）		Transferring or subletting the right to use the venue, in whole orin part, to any third party.
（8）		Attempting to drive after the event while under the influence ofalcohol.
（9）		Any other act that is prohibited by law.
Article 12（Concerning special collection of bath tax）
Regarding Lake Biwa Hotel, referencing Local Tax Law Articles 7013, 701-4 and Otsu City Tax Ordinance Articles 153 and 154: “Bath tax
must be procured via a special collection method. The owner of thebathing facility is the party tasked with collecting the tax.”
Article 13（Cancelation fee and date change fee）
1.		The contract applicant may cancel the contracted banqueting etc. orchange the dates by applying to the hotel.
2.		Cancelation of contracts for e.g. banquets that have already beenconcluded, and/or change of banqueting facilities or date（According
to the provisions of Article 3, paragraph 2, when payment isrequested by specifying a due date for the application fee, except
when the applicant cancels the banquet contract before making said
payment.）cancelation and change fees shall apply, as shown in theattached table.

Settlement date

Cancelation fee

Change fee

121 days before
scheduled date of use

10% of estimatedbanquet cost−

120 to 91 days before
scheduled date of use

20% of estimatedbanquet cost

5% of estimatedbanquet cost

90 to 61 days before
scheduled date of use

30% of estimatedbanquet cost

10% of estimatedbanquet cost

60 to 31 days before
scheduled date of use

50% of estimatedbanquet cost

20% of estimatedbanquet cost

30 to 15 days before
scheduled date of use

70% of estimatedbanquet cost

25% of estimatedbanquet cost

14 to 3 days before
scheduled date of use

80% of estimatedbanquet cost

50% of estimatedbanquet cost

2 days to day before
scheduled date of use

Entire estimatedbanquet cost

Entire estimatedbanquet cost*		Changes to the banquet hall use and due date are possible up to
180 days before and after the date, but any further attempts toreschedule will result in cancelation.
*		Regarding the calculation of the estimate, the hotel will base this on
the information presented at the time of concluding the contract andthe envisaged attendance（planned）as well as the general details
discussed at that stage.
*		A ny actual charges and expenses incurred for products alreadyarranged shall be levied separately from the cancelation fee andchange fee.
*		The number of days is counted with effect from the day after thedate of cancelation to the day before the date of use.
*		Only one change to banqueting facilities or dates is allowed and any
further attempts to change or reschedule will result in cancelation.
Article 14（Cancelation of banquet contracts）
1. 		 The hotel will cancel the banquet contract in the following cases:（1）		When the contract applicant or any person intending to attend abanquet, etc., is unable to comply with the provisions of Articles 1
to 3 and Articles 6 to 13 of this banquet and special event usage
agreement, or the hotel deems that such compliance may not be
possible.
（2）		W hen any person intending to attend the banquets etc. hasconducted any act against the provisions of laws, public order or
accepted principles of morality or is deemed likely to do so by thehotel.
（3）		When any person intending to attend the banquets etc. is clearlyrecognized as suffering from an infectious disease.
（4）		W hen the banqueting facilities are rendered unusable due tonatural disasters, failure affecting the facilities, or other unavoidable
reasons.
（5）		When the contract applicant and/or any person intending to attend
the banquets etc. inconveniences other customers due to noisy and/or drunken behavior or is deemed either likely to do so or to have
behaved similarly in the past.
（6）		When it emerges that the contract applicant and/or any person
intending to attend the banquets etc. are linked to antisocial forces.
（7）		When the contract applicant or any person intending to attend
the banquets etc. commits any violent act against the hotel or anyof its employees, or actions such as fraud, threatening behavior,
behavior resulting in excessive inconvenience, business obstruction,or violent demands, or imposes any request deemed exceptionallyburdensome or is deemed to have behaved similarly in the past.
（8）		When the hotel deems that protests and acts of harassment, etc. arebeing conducted against banquet attendees, etc. and such behavior
is inconveniencing other users or areas in the vicinity.
（9）		Failure to comply with the prohibited items set forth in Article 11.

Banquet and special event usage agreement（10）	When special instructions are received from relevant government
agencies.
2.			If any of the above circumstances apply, the contract may becanceled with immediate effect and without obtaining the consent
of the contract applicant or any person intending to attend thebanquets etc. and the organizer（hereinafter referred to as theorganizer）.The hotel disclaims liability for any damages incurred if
this occurs as a result of cancelation of the contract. If the contract
is canceled based on the preceding paragraph, a cancelation fee
pursuant to Article 13 shall be charged.
Article 15（Responsibility for parking）
If you opt to use the hotel parking lot, regardless of whether a vehicle
key is deposited with the hotel, the hotel will assign a space but
disclaims all responsibility for managing the vehicle. However, if any
damages are incurred due to intent or negligence on the part of thehotel when managing the parking lot, the hotel shall be liable for saiddamages.
Article 16（Disclaimer）
During use of the hotel facilities, responsibility for any damage to or
theft of equipment, goods and other items brought in by the organizer
etc. remains the responsibility of the organizer and the hotel disclaims
all responsibility for the same.
In cases where any of the following circumstances apply, neither the
hotel nor the organizer is deemed responsible for the same:（1）		In the event of any natural disaster, fire, war or conflict or any
other reasons beyond the control of the organizer and the hotel,
resulting in the destruction of or damage to the venue andrendering it extremely difficult or impossible to host such banquet.
（2）		When public power is exercised based on laws and regulations,or, pursuant to guidance from relevant ministries, expropriation,
removal or a ban on use are imposed or for other reasons beyond
the control of the organizer and the hotel, rendering it extremely
difficult or impossible to host such banquet.
Article 17（Handling of personal information）
The hotel complies with all laws and regulations regarding personal
information protection and handles all personal information provided byorganizers etc. with great care. For details, please refer to the “Privacy
Policy” on the homepage of each hotel.
Article 18（Prevailing language）
Although these terms and conditions may be written in languages otherthan Japanese, in the event of any inconsistency or disparity between
the original terms and conditions and the translated text, the Japanese
text shall prevail in all cases.
Article 19（Revision of banquets and special events）
In response to any change in external factors such as economic
conditions and related laws and regulations or in the event of any
change to the managerial and operational status of our company, thehotel may revise the contents of this agreement, including the provisions
on the fees and scope of services.
In such cases, the hotel will promptly publish the revised information on
its website beforehand and clearly indicate the date of the final revision.
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2020/04/01