Guidelines for Authors Submitting Manuscripts toHealth Evaluation and Promotion(Official Journal of the Japan Society of Health Evaluation and Promotion)

Health Evaluation and Promotion is a publication covering primarily health monitoring through multiphase testing
but also including studies in related fields such as pre-and post-testing services and education.
Contributions in English that advance or illuminate health test science or that educate or entertain the journal’s
readers from any country are welcome.

Manuscript Submission
Send manuscripts and their CD-ROMs to :Japan Society of Health Evaluation and Promotion
1-31-10-2F Sendagaya Shibuya-ku Tokyo, Japan
151-0051 (postal code) Phone: 81-3-5413-4400
Fax: 81-3-5413-0016
E-mail: journal@jmhts.org
Health Evaluation and Promotion (HEP) accepts only manuscripts that are original works not previously published orsubmitted to other journals, and that contribute to the progressof health evaluation and promotion in related fields of medicine. Submit your manuscript together with a CopyrightTransfer Affidavit (presented later; cover letter 2) signed by
all authors that affirms that the manuscript has not been published or submitted to other journals, that it satisfies theresearch code of ethics of the Japan Society of Health Evaluation and Promotion (JHEP), and that there are no objections
to the transfer of copyright to JHEP.
For epidemiological or clinical studies, subjects are required
to have given their informed consent and the study must havebeen approved by the JHEP Ethics Review Committee and /or a research ethics review board adhering to the standards set
by the Science Council of Japan. Furthermore, the text of themanuscript must state these facts. Case reports are to be submitted with the informed consent of the subjects and with fullconsideration of their privacy. Manuscripts that fail to satisfy
these ethical standards will not be accepted.
If you have previously published the same study throughanother organization, note this on the cover sheet and at theend of the manuscript, and include an excerpt or copy of themanuscript.
Manuscripts must conform to the Uniform Requirements for
Manuscripts Submitted to Biomedical Journals as presented
in N Engl J Med 1997; 336: 309–315 (http://www.icmje.org/).
Preprint Policy
Posting of manuscripts to a community nonprofit preprint
server by the author does not preclude consideration for publication. Authors who post their work as a preprint shouldidentify the preprint server and include the accession numberor digital object identifier (DOI) in their cover letter.
If a manuscript is accepted for publication in the journal,
authors should update the preprint to include the journal reference (including DOI) and a link to the published article onJ-STAGE.
Categories of articles
HEP publishes original article, review, case report, opinion,commentary, reference, educational seminar, technical report,
survey report, letters to the editor, proceeding, brief report,
field report and other articles. Although category selection on
publishing is ultimately the decision of Editor-in-Chief,authors are encouraged to check own categorization of submitted manuscript on cover letter 1.

Authorship Information
Designate 1 author as corresponding author and provide acomplete address, telephone numbers fax numbers and e-mailaddresses. Manuscripts with 11 or more authors require written justifications by the authors and approval from the editor.
Group Authorship
If authorship is attributed to a group, all members of the groupmust meet the criteria and requirements for authorshipdescribed in the following paragraphs. One or more authors
may take responsibility for a group, in which case the othergroup members are not authors, but may be listed in an
acknowledgement.
Authorship requirements
First author must be a registered member of Japan Society ofHealth Evaluation and Promotion. With the cover letter 2
include the statement on authorship criteria and responsibility,
the financial disclosure statement and the copyright statement. Each of these statements must be read and signed by allauthors. Corresponding author must sign the acknowledgement statement.
Financial Conflict of Interest
All authors need to clarify the conflict of interest (withinrecent three years) using a designated form of JHEP.
Editorial review
All submitted manuscripts are reviewed initially by HEP editors. Manuscripts with insufficient priority for publication
are rejected promptly. Other manuscripts are sent to peer
reviewers. Peer reviewer identities are kept confidential.
Author identities are not kept confidential. The existence of amanuscript under review is not revealed to anyone other thanpeer reviewers and editorial staff.
Rejected manuscripts will not be returned to authors unlessspecifically requested in the cover letter 1. Original illustrations, photographs and slides will be returned.
Authors’ corrections
Accepted manuscripts are copyedited according to HEP styleand the copyedited version is returned to the authors. Please
send back the final edited versions by the deadline. If there issome time after edits are made by the authors and before theissue in which the article is to be featured is published, articles
will be published on J-STAGE as an advance publication version. After final edits are completed by the authors, furtherrevisions to the contents of the article will not be acknowledged, including for advance publication, and the authors
shall be responsible for all content in the article in the format
copyedited according to HEP style.
Reprint order forms are included with the edited typescript
sent for approval to the corresponding author.

(1)1All published manuscripts become the permanent propertyof The Japan Society of Health Evaluation and Promotion(JHEP) and may not be published elsewhere without written permission from JHEP.
Manuscript preparation1. Submit 1 set of the manuscript and illustrations.
2. Type double-spaced on standard international papers(21.2 × 29.7 cm or 8.14 × 11.34 inch) leaving margins
of at least 2.5 cm or 1 inch.
3. Use only standard 10- or 12-point font size. Do not use
proportional spacing; use unjustified (ragged) rightmargins and letter-quality printing.
4. Begin each of the following sections on separate pages:
title page, abstract, text, references, figure legends andindividual tables. Number all pages consecutively withthe title page (cover letter 1) as page 1.
5. Each manuscript may occupy 6 published pages fororiginal article, review and educational seminar but 4
pages or less for articles of other categories in the Journal. This means that the approximate length of themanuscript should be within 37 pages for the former
and 25 pages for the latter on ordinary typing paper.
6. Title page (cover letter 1) should carry the following:· Concise but informative title of article.
· A short running title, no longer than 50 charactersand spaces.
·A word count (for text only, exclusive of title,
abstract, references, tables and figure legends).
· Key words are limited to five words or short phrases,
taken from Index Medicus.
· First author’s and all co-authors’ full names without
academic degrees.
· Full name of the department or institution in which
the research was done and its location. If the article
has more than one author from different institutions,each author’s affiliation must be clearly indicated.
· Corresponding author’s name, full address, phone andfax numbers and e-mail address.
7. Abstract should not exceed 250 words in length. Statethe purpose of the investigation, then describe thestudy design, main findings or major contributions andfinally the specific conclusion or recommendation.
Provide enough information for the abstract to be easily understood without reference to the text, andemphasize new and important aspects of the study.
8. Avoid nonstandard abbreviations, unfamiliar terms andsymbols. Abbreviations should be kept to an absolute
minimum, but if necessary, they must be spelled out at
first mention.
9. Standard metric units (Weight; kg, mg, pg. Length; m,cm, mm, nm. Volume; L, dL, mL, nL, pL, f L. Density;g/L, g/dL, mg/dL.) can be used without definition.
Temperatures should be given in degrees Celsius. Bloodpressures should be given in millimeters of mercury.
10. Submit 3 sets of figures, numbered consecutively
according to appearance in the text. Each figure must
be mounted on a separate sheet and covered with tracing paper. Line drawings, photomicrographs and color
prints should be camera-ready glossy prints. Letters,numbers or symbols must not be applied directly tofigures, but should be indicated on the tracing paper.
All abbreviations used in each figure should be2(2)explained in the legensds. Each figure legend should
provide a brief explanation of the illustration.
If a figure has already been published elsewhere,
obtain permission to reproduce or modify from the
copyright holder, and acknowledge the original sourcein the legend.
11. Color photographs can be accepted if the author iswilling to pay for the extra cost.
12. Submit 3 sets of tables, numbered consecutively
according to appearance in the text. Type each table on
a separate page, supplying a brief title and explanatoryfootnotes. All abbreviations used in each table should
be explained in the footnotes.
13. Each column must carry an appropriate heading, andunits in numerical measurements should be added tothe column heading in parentheses.
Format and style
Title. Titles should be concise but informative, and limited if
possible to about 100 characters. It is important for literature
retrieval to include in the title the key words necessary to
identify the nature of the subject matter. Use of expressions
such as “Studies on···” or “Observations of ···” should beavoided, since they are not informative. Chemical formulasor abbreviations should not be used. Also avoid Roman orArabic numerals to designate that the paper is one in a series.
Authors and their affiliations. Authors are requested to include
their full names, complete with first and middle names or initials. Authors’ academic degrees should not be included. The
full name of institutions and subsidiary laboratories should begiven together with useful addresses.
Running Title. A brief running title should be provided, not toexceed 50 characters. Running titles in the form of declarative or interrogative sentences are not acceptable.
Key Words. On the title page (cover letter 1), provide 5 keywords identifying the nature of the subject matter.
Abstract. The abstract, to appear at the beginning of thepaper, should be concise, yet indicative of the content of thepaper. Vague, general statements are uninformative and notacceptable. Authors submitting manuscript reporting original
data should prepare an abstract of no more than 250 words
under the following headings: Objective, Design, Setting,Participants (or Patients), Interventions (if any), Main Outcome Measure(s), Results and Conclusions. The content following each heading should be as follows:
1. Objectives.——The abstract should begin with a clear
statement of the precise objective or question addressedin the report. If more than one objectives are addressed,
the main objective should be indicated.
2. Design.——The basic design of the study should bedescribed. The duration of follow-up, if any, should bestated. As many of the following terms as apply should beused : a. Interventional studies, b. Studies of screening anddiagnostic tests, c. Studies of prognosis, d. Studies of causation, e. Descriptions of clinical features of medical disorders, f. Economic evaluation (cost-effectiveness analysis,cost-utility analysis).
3. Setting.——To assist readers to determine the applicability of the report to their own clinical circumstances, thestudy setting should be described. Of particular importance is whether the setting is the general community, a primary care or referral facility, private or institutional practice, ambulatory or hospitalized care.

4. Participants.——The clinical disorders, important eligibility criteria, and key sociodermographic features of participants or patients should be stated. The numbers of participants and how they were selected should be provided,including the number of otherwise eligible subjects whowere approached but refused. If matching is used for comparison groups, characteristics that are matched should bespecified. In follow-up studies, the proportion of participants who completed the study must be indicated.
5. Main outcome measures.——The primary study outcome
measurement(s) should be indicated as planned before datacollection began.
6. Results.——The main results of study should be given.
7. Conclusions.——Only those conclusions of the study thatare directly supported by the evidence reported should begiven, along with their clinical application, and indicating
whether the additional study is required before the information should be used in usual clinical settings. Equal
emphasis must be given to positive and negative findings ofequal scientific merit.
Introduction.   Give concise background information relevant to the study so that the readers may be able to understand
why the study was done.
Materials and methods.   Describe subjects, materials andmethods used, including study design or procedures in sufficient detail to enable the readers to evaluate or reproduce theresults. Designate drugs by their generic names; but for particular chemicals or equipment, the brand names and locationsof the supplier should be given in parentheses. Describe statistical methods and details of randomized or blinded observations. Indicate whether the procedures followed in studies
on human subjects were in accordance with the ethical standards of responsible organizations. Protect examineeanonymity by avoiding details that might identify examinees.
If identification of examinees is unavoidable, written permission should be obtained beforehand.
Results. Include only the data that are pertinent to the subjectof the article. Avoid repetition of all the data, but do emphasize or summarize important trends. Avoid duplicate presentation of the same data in both tabular and graphic forms.
Discussion. Interpret the present data concisely, giving particular attention to the questions or hypotheses. Include discussion of previous works that not only agrees but also disagrees with the present results.
Conclusion. State the conclusions or recommendations thatcan be directly drawn from the present results. Logical implications of the present findings for practical applications orfuture studies are possible, but unsubstantiated speculations
must not be included.
Acknowledgement. State personal or institutional contributions, and financial or material support Supply full information for nature of support (technical help, critical review, datacollection, and participation in clinical trial), number of grantsin-aid, and name and location of institution or organization.
References. The references cited in the article, including
figures and tables, should be numbered consecutively in theorder in which they appear in the text.
A reference to a journal must include surnames and initials of
all authors listed when there are 6 or less; when there are 7 ormore, list only the first 6 and add et al., a complete title of thearticle, journal name as abbreviated in Index Medicus(http://www.nlm.nih.gov/tsd/serials/lji.html). volume number,inclusive page numbers, and year of publication.

A reference to a part of a book must include surnames and initials of all authors, complete title of the article or the chapter,surnames and initials of all editors, complete title of the book,edition or volume number, place of publication, publisher,year of publication, and inclusive page number.
For an article in a non-English language, the title should betranslated into English and enclosed in brackets, and the original language indicated in parentheses.
All the references should be cited in the article as superscript
numbers followed by closing parentheses.
Avoid using abstracts as references. Papers accepted but not
yet published can be included in the reference list, designatedby the journal name followed by “(in press)”.
References should accord with the system used in the Uniform Requirements for Manuscripts Submitted to BiomedicalJournals. Consult the examples shown below.
Examples:
1) Hinohara S. The past, present and future of International
Health Evaluation Association (IHEA). Methods Inf Med
2002; 41: 191-5.
2) Nishizaki Y, Kubo A, Kuwahira I, Kuroda E, Nigou N,
Sueno T, et. al. Anti-aging health check-up system – For
the prevention of potentially progress aging related disadvantageous changes in elderly–. HEP 2012; 39: 549-57.
3) Collen MF. Evaluation of MHTS. Chap. Ⅱ Evaluation ofProgress in Health Monitoring. Editor: Yasaka T. Proceedings of the International Conference on Automated Multiphasic Health Testing and Services. Amsterdam-OxfordPrinceton: Excerpta Medica, 1981; 105-39.
4) Wolff T, Miller T. Evidence for the Reaffirmation of the U.S.
Preventive Services Task Force Recommendation on Screening for High Blood Pressure [Internet]. Agency for Healthcare Research and Quality (US); 2007. (Accessed August 5,
2012, at http://www.ncbi.nlm.nih.gov/books/NBK33934/)
Tables. Three sets of tables, numbered consecutively according to appearance in the text, should be submitted. Type eachtable on a separate page, with a brief title and explanatoryfootnotes. All abbreviations used in each table should beexplained in the footnotes.
For footnotes use the following symbols, in this sequence:*, †, ‡, §, ||, ¶, **, ††, ‡‡, etc.
Figures. Three sets of figures, numbered consecutivelyaccording to appearance in the text, should be submitted.
Each figure must be mounted on a separate sheet and covered
with a tracing paper.
Figures should be professionally drawn and photographed;freehand or typewritten lettering is unacceptable. Instead oforiginal drawings, x-ray films, and other material, send sharp,glossy, black-and-white photographic prints, usually 127 × 178
mm (5 × 7 in.) but no larger than 203 × 254 mm (8 × 10 in.).
At submission, all figures should be of a high enough quality
to be assessed in the peer review process. A minimum resolution of 300 dpi is required at the size the image is to appear inprint. The minimum resolution for images containing text
should be 400dpi and 1000dpi for images containing line art.
Accepted file formats• TIFF (.tiff)• JPEG image files (.jpg)• MS PowerPoint (.ppt or .pptx)• MS Word documents (.doc or .docx)(3)

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