Terms and Conditions–JaLS GROUP KYOTO CAMPUS–
1. Application and completion of contract
The application date is based on the date the school (JaLS Group) receives the student’s
application form.
2. Application conditions
The minimum age for the Japanese course is 18 years for an individual student.
3. Course Design
Please check the details of your course carefully before applying. For reference, all courses
include a basic Standard Course package of 15 group lessons per week, the opportunity totake part in free activities, 24 hour support from school staff, full use of the school facilities
and wifi, a welcome pack and induction, and a graduation certificate.
Additionally, the following additional activities are added to the following courses:● Standard Course plus Private Lessons include an additional 6 hours of one-to-one
lessons per week.
● Cultural Courses include an additional 4 hours of cultural lessons per week.
● Japanese and Internship includes an additional 20 hours of internship experience perweek.
● Spring, Summer, Autumn and Winter Course includes 4 hours of cultural lessons perweek, plus a wider selection of seasonal activities.
Please contact us if you are uncertain in any way of the explanation offered on our website
before applying.
4. Terms of Payment
When the applicant submits his or her completed application to the school, in regularcircumstances he or she is required to pay the full cost of the course tuition by thepayment date noted on the invoice.
(If you require further assistance with payment or to negotiate a later payment date, please
make a note of this on your application form. A member of staff will then contact you
directly to discuss the options available.)
The school accepts bank transfers and payments by Flywire.
Please note that we are unable to reserve places on a course or accommodation forstudents who have overdue invoices. In this instance, please contact us as soon as
possible.
5. Cancellation and refund policy● Full refunds of course fees will be given for cancellations made prior to 28 days
before the start date of the course (please see non-refundable charges below).
● Refunds of 80% of course fees will be given for cancellations made 8 to 27 days
before the start date of the course.
● Refunds of 50% of course fees will be given for cancellations made 3 to7 days before
the start date of the course.
● Refunds of 20% of course fees will be given for cancellations made less than 3 days
before the start date of the course.

If an applicant cancels after the school receives his or her payment, the school will charge
the above mentioned cancellation fee(s). The bank charge(s) associated with the refunds
will be deducted from the full refund amount.
There are no refunds for the registration fee, the accommodation arrangement fee, theaccommodation fee, and the airport pickup fee after the school receives the applicant’spayment, under any circumstances. There are no refunds after the course begins, underany circumstances.
6. Course Contract Cancellation
In the case the school is unable to confirm a student’s payment after their invoice payment
date; the school will notify the student once. If a method of payment cannot be arranged
after the school’s notification, the school will cancel the student’s application and inform thestudent.
7. Disclaimer
The school bears no responsibility for the following matters:①If a student cannot obtain a passport and/or visa, or if he or she is, for whatever reason,
refused entry into Japan by the Japanese Immigration Bureau.
②If a student cannot get his or her visa in time or extend it after his or her arrival.
③If there is a disaster, a war, a strike, terrorist activity, or any other equally grave
unforeseen circumstance.
④The school accepts no responsibility for accidents or trouble during a student’s stay inJapan. The student should be sure to enroll in overseas travel insurance.
⑤The school cannot accept responsibility for any physical, mental or economic damages
suffered by the student from causes beyond the control of the school.
⑥If a student causes any damage to his or her place of accommodation, the student is
responsible for the cost of damage. Also, if the school’s reputation or facilities aredamaged because of the student, we will claim damages against the student.
⑦From the time of arrival to Japan, the student is responsible for his or her own actions,and is personally liable for any damages arising from action in breach of law, regulations,customs, or the rules of the school. In any of these cases, the school cannot acceptresponsibility.
⑧The student is responsible for any accidents occurring during activities such as sports,
and is responsible for purchasing additional insurance for any sports requiring coverage. In
any case corresponding to any of the above conditions, the school will under nocircumstances return any tuition fees.
8. Change to terms and conditions
These terms and conditions can change without notice.
9. Change of agreement charge after arrival
If a student requests to change his or her Japanese course and/or accommodation due topersonal reasons, the school will try its best to meet the student’s request. In such cases,
the school will charge an adjustment fee.
Course Change Adjustment Fee: 5,000 YEN
Accommodation Change Adjustment Fee: 15,000 YEN

10. Class cancellation
When the school cannot provide lessons for any reason, the student will be refunded tuition
for missed classes. Students will be refunded 1,500 YEN per Japanese language lesson
per hour and or culture lesson. The tuition will not be refunded if the student chooses not toattend the scheduled lesson.

11. School Holiday
The tuition will not be refunded when the school is closed for a national holiday or otherscheduled closures.
12. Judicial jurisdiction
These Terms and Conditions are governed by the laws of Japan. Any litigation related tothe terms of this agreement is exclusively under the jurisdiction of the Sapporo Prefectural
Court.
13. Superiority of English Version
In case that there is any difference between the English version and the other language
version; the English version shall take priority.
14. Effective date
These terms and conditions shall commence on February 18, 2024.