Bid Number/बोलीमांक ( बड सं या) :GEM/2024/B/5038944
Dated/ दनांक : 11-06-2024

Bid Document/ बड द तावेज़
Bid Details/ बड ववरणBid End Date/Time/ बड बंद होने क तार ख/समय
Bid Opening Date/Time/ बड खुलने कतार ख/समय
Bid Offer Validity (From End Date)/ बड पेशकश
वैधता (बंद होने क तार ख से)

26-06-2024 16:00:00
26-06-2024 16:30:00

90 (Days)

Ministry/State Name/मं ालय/रा य का नाम

Ministry Of Education

Department Name/ वभाग का नाम

Department Of Higher Education

Organisation Name/संगठन का नाम

Central Institute Of Indian Languages (ciil)

Office Name/कायालय का नाम

MysoreItem Category/मद केटे गर

Manpower Outsourcing Services - Minimum wage - HighlySkilled; IT-Technical; Language Laboratory Assistant ,Manpower Outsourcing Services - Minimum wage - HighlySkilled; Admin; Clerical Assistant , Manpower Outsourcing
Services - Minimum wage - Skilled; Others; Watch and Ward
, Manpower Outsourcing Services - Minimum wage Unskilled; Others; Sweeper

Contract Period/अनुबंध अविध1 Year(s)Minimum Average Annual Turnover of thebidder (For 3 Years)/ बडर का यूनतम औसत

9 Lakh (s)वा षक टनओवर (3 वष का)Years of Past Experience Required forsame/similar service/उ ह ं/समान सेवाओं के िलएअपे

3 Year (s)त वगत अनुभव के वष

Past Experience of Similar Services
required/इसी तरह क सेवाओं का पछला आव यकYesअनुभव हैMSE Exemption for Turnover/टनओवर के िलएएमएसई को छूटाहैStartup Exemption for Turnover/ टनओवर केिलएटाटअप को छूट

ा

है

Yes

Yes

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Bid Details/ बड ववरणDocument required from seller/ व े ता से मांगेगए द तावेज़

Bid to RA enabled/ बड से रवस नीलामी स
Type of Bid/ बड का

Experience Criteria,Bidder Turnover,Certificate (Requested
in ATC),OEM Authorization Certificate,OEM Annual Turnover*In case any bidder is seeking exemption from Experience /Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyerय कया Noकार

Two Packet Bid

Time allowed for Technical Clarifications
during technical evaluation/तकनीक मू यांकन के 4 Daysदौरान तकनीक प ीकरण हे तु अनुमत समय
Estimated Bid Value/अनुमािनत बड मू य

2471509

Evaluation Method/मू यांकन प ित

Total value wise evaluation

Financial Document Indicating Price
Breakup Required/मू य दशाने वाला व ीय द तावेज

Yesेकअप आव यक है

EMD Detail/ईएमडववरणAdvisory Bank/एडवाईजर बकState Bank of India

EMD Amount/ईएमड रािश5000

ePBG Detail/ईपीबीजी ववरणAdvisory Bank/एडवाइजर बक
ePBG Percentage(%)/ईपीबीजी

State Bank of Indiaितशत (%)

Duration of ePBG required (Months)/ईपीबीजी कअपेत अविध (मह ने).

1.00
12

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of thisPolicy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित केदायरे से बाहर रखा गया है ।(b). EMD & Performance security should be in favour of Beneﬁciary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।
Beneficiary/लाभाथ :The Principal
Urdu Teaching and Research Centre, (Ministry of Education), Department of Higher Education, Solan(The Principal)

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Splitting/ वभाजन
Bid splitting not applied/बोली वभाजन लागू नह ं कया गया.
MII Compliance/एमआईआई अनुपालनMII Compliance/एमआईआई अनुपालनYes

MSE Purchase Preference/एमएसई खर द वर यता
MSE Purchase Preference/एमएसई खर द वर यताYes

1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of
quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and"Experience Criteria" subject to their meeting of quality and technical specifications. If the bidder is OEM of theoffered products, it would be exempted from the "OEM Average Turnover" criteria also subject to meeting of
quality and technical specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria,
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.
3. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence inthe form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case thedate of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of thecompleted financial years after the date of constitution shall be taken into account for this criteria.
4. Years of Past Experience required: The bidder must have experience for number of years as indicated above inbid document (ending month of March prior to the bid opening) of providing similar type of services to any
Central / State Govt Organization / PSU. Copies of relevant contracts / orders to be uploaded along with bid in
support of having provided services during each of the Financial year.
5. Purchase preference will be given to MSEs having valid Udyam Registration and whose credentials arevalidated online through Udyam Registration portal as defined in Public Procurement Policy for Micro and SmallEnterprises (MSEs) Order, 2012 dated 23.03.2012 issued by Ministry of Micro, Small and Medium Enterprises andits subsequent Orders/Notifications issued by concerned Ministry. If the bidder wants to avail themselves of thePurchase preference, the bidder must be the manufacturer / OEM of the offered product on GeM. Traders are
excluded from the purview of Public Procurement Policy for Micro and Small Enterprises and hence resellers
offering products manufactured by some other OEM are not eligible for any purchase preference. In respect of bid
for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence inthis regard shall be uploaded along with the bid in respect of the offered product or service and Buyer will decideeligibility for purchase preference based on documentary evidence submitted, while evaluating the bid. If L-1 is
not an MSE and MSE Seller (s) has / have quoted price within L-1+ 15% (Selected by Buyer) of margin ofpurchase preference /price band defined in relevant policy, such MSE Seller shall be given opportunity to match
L-1 price and contract will be awarded for 100% (selected by Buyer) percentage of total quantity. The buyers areadvised to refer the OM No. F.1/4/2021-PPD dated 18.05.2023 OM_No.1_4_2021_PPD_dated_18.05.2023 forcompliance of Concurrent application of Public Procurement Policy for Micro and Small Enterprises Order, 2012
and Public Procurement (Preference to Make in India) Order, 2017. Benefits of MSE will be allowed only if seller isvalidated on-line in GeM profile as well as validated and approved by Buyer after evaluation of documents
submitted.
6. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount andfor determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of

3 / 14

quoted prices which would be determined by the buyer based on its own assessment of reasonableness andbased on competitive prices received in Bid / RA process.
7. Past Experience of Similar Services: The bidder must have successfully executed/completed similar Services
over the last three years i.e. the current financial year and the last three financial years(ending month of Marchprior to the bid opening): 1. Three similar completed services costing not less than the amount equal to 40% (forty percent) of theestimated cost; or
2. Two similar completed services costing not less than the amount equal to 50% (fifty percent) of the estimatedcost; or3. One similar completed service costing not less than the amount equal to 80% (eighty percent) of the estimatedcost.

Additional Qualification/Data Required/अित रयो यता /आव यक डे टा

The Bidder should have executed at least X No. projects with contract value not less than (Rs) yy foreach contract of providing manpower services to Central/ State Government Departments/ Public
Sector Undertakings/ Autonomous Bodies in last N financial years:a. One similar work of Annual value
not less than Rs. 20,00,000/b. Two similar work of Annual value not less than Rs.15,00,000/c. Three similar work of Annual value not less than Rs.10,00,000/The Bidder should have executed at least X No. projects with supply of xx..no. of manpower in eachcontract of providing manpower services to Central/ State Government Departments/ Public Sector
Undertakings/ Autonomous Bodies in last N financial years:For Security services - at least 20 people
For Housekeeping Services - at least 10 people
For Lab Assistant services - at least 5 people
For Clerical Assistant services - at least 5 people
Geographic Presence: Office registration certificate:The bidder should have their registered office
preferably in Solan or anywhere in Himachal Pradesh
Scope of work & Job description:1718112062.pdf
Buyer to upload Gazette notification for the breakup of ESI/EPF/ELDI etc if required:1718112478.pdf
Buyer to upload undertaking that Minimum Wages indicated by him during Bid Creation are as per
applicable Minimum Wages Act:1718112489.pdf

Manpower Outsourcing Services - Minimum Wage - Highly-Skilled; IT-Technical;
Language Laboratory Assistant ( 1 )Technical Specifications/तकनीकविश याँ

Specification

ValuesCore
Skill Category

Highly-Skilled

Type of Function

IT-Technical

List of Profiles

Language Laboratory Assistant

Educational Qualification

Graduate

Specialization

Must be familiar with networking of computers viz LANWAN Internet and Intranet

Post Graduation

Not Required

Specialization for PG

Not Applicable

Experience

3 to 7 Years

State

NA

4 / 14

Specification

Values

ZipcodeNA

District

NA

Addon(s)/एडऑन

Additional Specification Documents/अित रविशद तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

S.No./ .
सं.

Consignee
Reporting/Officer/परे षती/ रपो टगअिधकार

Address/पता

Number of
Resources tobe hired

Additional
Requirement/अित रआव यकता

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S.No./ .
सं.

1Consignee
Reporting/Officer/परे षती/ रपो टग

Number of
Resources tobe hired

Address/पताअिधकार

Devendra Lingwal

173211,Urdu Teaching
Research Centre, Power House
Road, Saproon

1

Additional
Requirement/अित रआव यकता

Minimum daily
wage (INR)
exclusive of GST :862
Bonus (INR perday) : 0
EDLI (INR per day):0
EPF Admin Charge(INR per day) :0.75
Optional
Allowances 1 (INR
per day) : 0
Optional
Allowances 2 (INR
per day) : 0
Optional
Allowances 3 (INR
per day) : 0
Estimated Numberof Overtime Hours
per Resource perMonth : 0
Remuneration per
resource per hourfor Overtime Hours(Including all
applicableallowance etc &excluding GST) : 0
ESI (INR per day) :28
Provident Fund
(INR per day) : 75
Number of working
days in a month :26
Tenure/ Duration of
Employment (inmonths) : 12

Manpower Outsourcing Services - Minimum Wage - Highly-Skilled; Admin; Clerical
Assistant ( 2 )Technical Specifications/तकनीकविश याँ

Specification

ValuesCore
Skill Category

Highly-Skilled

Type of Function

Admin

6 / 14

Specification

ValuesList of Profiles

Clerical Assistant

Educational
Qualification

Graduate

Specialization

7Must be well versed in handling accounts in the Public Management Financial System
PFMS and eoffice

Post Graduation

Not Required

Specialization for PG

Not Applicable

Experience

3 to 7 Years

State

NA

ZipcodeNA

District

NA

Addon(s)/एडऑन

Additional Specification Documents/अित रविशद तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

S.No./ .
सं.

Consignee
Reporting/Officer/परे षती/ रपो टगअिधकार

Address/पता

Number of
Resources tobe hired

Additional
Requirement/अित रआव यकता

7 / 14

S.No./ .
सं.

1Consignee
Reporting/Officer/परे षती/ रपो टग

Number of
Resources tobe hired

Address/पताअिधकार

Devendra Lingwal

173211,Urdu Teaching
Research Centre, Power House
Road, Saproon

2

Additional
Requirement/अित रआव यकता

Minimum daily
wage (INR)
exclusive of GST :862
Bonus (INR perday) : 0
EDLI (INR per day):0
EPF Admin Charge(INR per day) :0.75
Optional
Allowances 1 (INR
per day) : 0
Optional
Allowances 2 (INR
per day) : 0
Optional
Allowances 3 (INR
per day) : 0
Estimated Numberof Overtime Hours
per Resource perMonth : 0
Remuneration per
resource per hourfor Overtime Hours(Including all
applicableallowance etc &excluding GST) : 0
ESI (INR per day) :28
Provident Fund
(INR per day) : 75
Number of working
days in a month :26
Tenure/ Duration of
Employment (inmonths) : 12

Manpower Outsourcing Services - Minimum Wage - Skilled; Others; Watch And Ward (3)
Technical Specifications/तकनीक
Specificationविश याँ
ValuesCore
Skill
Category

Skilled

8 / 14

Specificat
ion

ValuesType of
Function

OthersList of
ProfilesWatch and Ward

EducationalQualificationHigh School

Specializati
on

3Under THE PRIVATE SECURITY AGENCIES HIMACHAL PRADESH RULES 2007 every security guard
must have undergone for a minimum 15 days of training at Police Training College Daroh initially

Post
Graduation

Not Required

Specializati
on for PG

Not Applicable

Experience

3 to 7 Years

State

NA

ZipcodeNA

District

NA

Addon(s)/एडऑन

Additional Specification Documents/अित रविशद तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

S.No./ .
सं.

Consignee
Reporting/Officer/परे षती/ रपो टगअिधकार

Address/पता

Number of
Resources tobe hired

Additional
Requirement/अित रआव यकता

9 / 14

S.No./ .
सं.

1Consignee
Reporting/Officer/परे षती/ रपो टग

Address/पताअिधकार

Devendra Lingwal

173211,Urdu Teaching
Research Centre, Power House
Road, Saproon

Number of
Resources tobe hired3

Additional
Requirement/अित रआव यकता

Minimum daily
wage (INR)
exclusive of GST :734
Bonus (INR perday) : 0
EDLI (INR per day):0
EPF Admin Charge(INR per day) :0.75
Optional
Allowances 1 (INR
per day) : 0
Optional
Allowances 2 (INR
per day) : 0
Optional
Allowances 3 (INR
per day) : 0
Estimated Numberof Overtime Hours
per Resource perMonth : 0
Remuneration per
resource per hourfor Overtime Hours(Including all
applicableallowance etc &excluding GST) : 0
ESI (INR per day) :24
Provident Fund
(INR per day) : 75
Number of working
days in a month :26
Tenure/ Duration of
Employment (inmonths) : 12

Manpower Outsourcing Services - Minimum Wage - Unskilled; Others; Sweeper ( 2 )Technical Specifications/तकनीकविश याँ

Specification

ValuesCore
Skill Category

Unskilled

Type of Function

OthersList of Profiles

Sweeper

10 / 14

Specification

Values

Educational Qualification

Middle class passSpecialization

Not Required

Post Graduation

Not Required

Specialization for PG

Not Applicable

Experience

0 to 3 Years

State

NA

ZipcodeNA

District

NA

Addon(s)/एडऑन

Additional Specification Documents/अित रविशद तावेज़

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार

S.No./ .
सं.

Consignee
Reporting/Officer/परे षती/ रपो टगअिधकार

Address/पता

Number of
Resources tobe hired

Additional
Requirement/अित रआव यकता

11 / 14

S.No./ .
सं.

1Consignee
Reporting/Officer/परे षती/ रपो टग

Address/पताअिधकार

Devendra Lingwal

173211,Urdu Teaching
Research Centre, Power House
Road, Saproon

Number of
Resources tobe hired2

Buyer Added Bid Specific Terms and Conditions/ े ता

Additional
Requirement/अित रआव यकता

Minimum daily
wage (INR)
exclusive of GST :522
Bonus (INR perday) : 0
EDLI (INR per day):0
EPF Admin Charge(INR per day) :0.63
Optional
Allowances 1 (INR
per day) : 0
Optional
Allowances 2 (INR
per day) : 0
Optional
Allowances 3 (INR
per day) : 0
Estimated Numberof Overtime Hours
per Resource perMonth : 0
Remuneration per
resource per hourfor Overtime Hours(Including all
applicableallowance etc &excluding GST) : 0
ESI (INR per day) :17
Provident Fund
(INR per day) : 63
Number of working
days in a month :26
Tenure/ Duration of
Employment (inmonths) : 12ारा जोड़ गई बड कवशेष शत

1. Generic
OPTION CLAUSE: The buyer can increase or decrease the contract quantity or contract duration up to 25
percent at the time of issue of the contract. However, once the contract is issued, contract quantity orcontract duration can only be increased up to 25 percent. Bidders are bound to accept the revised
quantity or duration
2. Payment

12 / 14

PAYMENT OF SALARIES AND WAGES: Service Provider is required to pay Salaries / wages ofcontracted staff deployed at buyer location first i.e. on their own and then claim payment from Buyer
alongwith all statutory documents like, PF, ESIC etc. as well as the bank statement of payment done tostaff.

Disclaimer/अ वीकरण
The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauseson the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms andconditions governing the bid. If any clause(s) is / are incorporated by the Buyer regarding following, the bid andresultant contracts shall be treated as null and void and such bids may be cancelled by GeM at any stage ofbidding process without any notice:1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process. (However, in bids for
attached categories, trials are allowed as per approved procurement policy of the buyer nodal Ministries)
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as thecase may be.
15. Any ATC clause in contravention with GeM GTC Clause 4 (xiii)(h) will be invalid. In case of multiple L1
bidders against a service bid, the buyer shall place the Contract by selection of a bidder amongst the L-1
bidders through a Random Algorithm executed by GeM system.
Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply tosuch representations.

This Bid is governed by the General Terms and Conditions/सामा य िनयम और शत, conditons stipulated in Bid andService Level Agreement specific to this Service as provided in the Marketplace. However in case if any condition
specified in General Terms and Conditions/सामा य िनयम और शत is contradicted by the conditions stipulated inService Level Agreement, then it will over ride the conditions in the General Terms and Conditions.
In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country whichshares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has toundertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal actionin accordance with the laws./ जेमपरक सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर दितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पाहोगा

13 / 14जब वह बड दे ने वाला स मािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भीगलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समाकरने और कानून के अनुसार आगे क कानूनी कारवाईका आधार होगा।

---Thank You/ ध यवाद---14 / 14

GeM BID
NOTICE
E-Tenders are invited from eligible agencies having experience of handling Security,
Housekeeping, Administrative and Language Laboratory related works in reputed organizations
preferably in Government or Public Sector for at least three years (providing Certificate of Satisfactory
Performance from such clients to be enclosed).
Bidders have to deposit the Earnest Money Deposit (EMD) of Rs.5000/- (Rupees Five Thousand
only), if applicable, as per bid details on the GEM portal through the Demand Draft drawn in favour of“The Principal, Urdu Teaching and Research Centre, Solan" payable at Solan (Himachal Pradesh).
The interested bidders should upload duly filled signed Bid form and their bids along with scanned
copies of all the relevant certificates, documents, etc. in support of their technical bids - all duly signedon the GeM portal within the stipulated / last date of BID.
Bid Documents are also available for viewing on the website of CIIL, Mysore i.e. www.ciil.org-Sd/PRINCIPAL,UTRC SOLANTERMS AND CONDITIONS OF BID

1. Estimated Bid value: The estimated tender value is Rupees Twenty Five Lakhs approximately
for one year.

2. Period of Contract: The Contract shall initially be valid for one year and may be extended
further for one year subject to satisfactory performance, on the same terms and conditions. The
rates quoted by the bidder shall remain unchanged during the period of the contract. UTRCSOLAN, however, reserves the right to terminate the contract by serving one month’s notice, in
writing. The Contract may be terminated by the other side by giving two months notice inwriting.

3. Earnest Money Deposit (EMD) : EMD of Rs.5000/- (Rupees Five Thousand) if applicable tobe deposited in the form of a Demand Draft drawn in favour of “The Principal, Urdu Teaching
and Research Centre, Solan" payable at Solan (Himachal Pradesh). The scanned copy of thesame is to be uploaded on the GeM portal. Firms registered under MSME will be exemptedfrom EMD as per existing guidelines on production of relevant documents.

4. Last date of submission: The last date of uploading of Bid is stipulated on the GeM portal.
5. Date of opening of Bids: Technical Bids will be opened on the stipulated date and time on the
GeM portal.

6. Eligibility Criteria: The Bidder should have successfully completed any one of the following
work in the last 3 years.

a. One similar work of Annual value not less than Rs. 20,00,000/- ( Rupees Twenty
Lakhs) (equals to 80% of the value of work to be executed)

b. Two similar works of Annual value not less than Rs.15,00,000/- (Rupees Fifteen
Lakhs ) (equals to 60% of the value of the work to be executed)

c. Three similar works of Annual value not less than Rs.10,00,000/- (Rupees Ten
Lakhs) (equals to 40% of the value of the work to be executed)

7. The Agency must be registered with the following statutory bodies such as ESI, EPF, CLRA,
Income Tax and GST.

8. The average annual turnover of bidders must be duly certified by the appropriate Chartered
Accountant/Auditor/any other prescribed authority andRs.50,00,000/- ( Rupees Fifty Lakhs Only)itshould

9. The Bidder should have a Registered Office / Branch Office in Solan.

beaminimum of

10. The bidder firm should not have been indicted for any criminal, fraudulent or anti competition
activity and should not have been blacklisted by any Government Department.

11. Registration under Contract Labour (R&A) Act, 1970 for providing Security (skilled),
Housekeeping, Clerical and Language Laboratory Assistant (highly skilled) Services ismandatory.

12. Only agencies having valid registration under contract Labour Act, ESI, EPF and otherstatutory laws required for providing Security, Housekeeping, Clerical and Language
Laboratory Assistant Services shall apply.

13. The agency must be registered under the Private Security Agencies (Regulation) Act, 2005 with
the Government of Himachal Pradesh for providing security services.

14. Certified translated copy of supporting documents should be uploaded in Hindi/English, in caseof documents available in Regional language.

15. Documents to be uploaded : Bidders firms which fulfill the above eligibility conditions may
upload the technical bid along with the scanned copy of the following documents failing which
their bids may be rejected:-i. Copy of Audited Accounts Statement of annual turnover for the last three
ii.
iii.
iv.
v.
vi.
vii.
viii.

financial years (2021-22, 2022-23 and 2023-24).
Registration / Incorporation Certificate of firm.
EMD in the form of DD of Rs.5000/-, if applicable (to be submitted by post).
Proof of registration with Contract Labor (Regulation & Abolition Act, 1970),
Goods and Services Tax (GST), Employees’ State Insurance Act, 1948,
Employees Provident Fund Act.
Copies of satisfactory work completion report in support of eligibility conditions. A
satisfactory Work Completion report shall be considered for determining thework experience of the bidder.
Copy of PAN No.
Declaration as per format at Annexure A.
Scanned Bid Document containing all terms and conditions of the bid duly
signed and Stamped by the bidder.

The EMD must be submitted to, “The Principal, Urdu Teaching and Research Centre, Solan,
Himachal Pradesh”, in a sealed cover, before the last date of submission of tender as per GeM Portal.

OTHER TERMS AND CONDITIONS
Evaluation of technical and financial bid

a. The Bidders are required to upload a Technical bid as per the Bid Specification uploaded on the GEM Portal.
b. Each and every page of the attached document should be signed and stamped by the bidder or theauthorized representative of the Bidder.
c. The competent authority of UTRC, Solan reserves the right to reject all or any Bid in whole, or inpart, without assigning any reason thereof.
d. Lowest financial bid will be evaluated based on t h e overall lowest rate quoted by the bidder as
per GEM guidelines.
e. The earnest money shall be refunded to the unsuccessful Bidders after finalization of the contract.
It shall be refunded to the successful Bidder on receipt of the performance security deposit. No interestis payable on the EMD.
f. The bid shall be valid for 90 days from the date of opening.
g. Bids which are incomplete or conditional in any form shall be rejected out rightly.
h. In case the successful Bidder declines the offer of Contract, for whatsoever reason(s), their EMD
shall be forfeited.
i. A formal contract shall be executed/entered into with the successful Bidder. In this contract, thesuccessful Bidder shall be defined as the Contractor.

Performance Security Deposit
The successful Bidder will have to deposit a Performance Security Deposit (equivalent to one
fourth amount of the total contract or two months of the contractual amount) as per Bid
Details on GeM in the form of a Demand Draft in favour of “The Principal, Urdu Teaching and ResearchCentre, Solan” payable at Solan (Himachal Pradesh).

The successful Bidder will have to deposit the Performance Security Deposit and execute the contract
within 15 days of acceptance of the Bid.

GENERAL CONDITIONS OF CONTRACT (GCC)

1. The agency shall not employ any person below the age of 21 years and above the age of 60
years. Manpower so engaged should be trained to provide security, housekeeping, administrativeand language laboratory services.

2. The rate quoted shall be responsive and the same should be inclusive of all statutory obligations
such as Minimum wages, ESI, PF contributions, service charges (minimum 5%), all kind of taxesetc. The offers of those prospective bidders which do not meet the statutory requirements ofapplicable minimum wages, ESI & EPF and service charges (minimum 5%) are liable to be
rejected.

3. Minimum wages as fixed and revised from time to time by the office of the Chief Labour

Commissioner (central) as applicable to “WATCH AND WARD” – “skilled (unarmed)”,housekeeping, clerical and language laboratory assistants (high skilled) should be paid by thecontractor.

4. Whenever Minimum wages are revised by the respective Labour Commissioner authorities, it
shall be the duty of the contractor to immediately pay such revised minimum wages to thecontract personnel deployed and then reimbursement may be claimed from The Principal, Urdu
Teaching and Research Centre, Solan (Himachal Pradesh).

5. The Agency shall comply with Contract Labour (R&A) Act, PF provisions, ESI provisions etc.
whichever is applicable and all other statutory payments will be the liability of the Agency,
applicable from time to time.

6. The deployed security staff and housekeeping staff should be of sound Health and preferably

have education up to Matriculation (8th Standard for housekeeping staff). Their character
antecedents must be verified by the concerned Police Station by the Agency and proof thereof
should be submitted to the authorities of UTRC, Solan before their deployment.

7. The Agency must provide standard liveries (uniform) at their own cost to the security as wellas the housekeeping staff. The deployed staff shall be in proper uniform as approved by
UTRC, Solan with their identit y cards properly displayed.

8. The essential qualification for Clerical Assistants shall be graduation (any stream) or equivalentfrom a university with sound knowledge of computers with a minimum typing speed of 30 wpm andworking experience of not less than 3 years with Central or State Government or PSU. Weightage
shall be given to those with higher qualifications and experience.

9. The essential qualification for Language Laboratory Assistant shall be graduation (any stream)from a recognized university with sound knowledge of computers (preferably a Diploma or Degreein Computers). Working experience of a minimum 3 years with Central or State Government or
PSU (preferably education sector). Sound knowledge of operating computerized audio/video
laboratory and handling specialized laboratory audio/video equipment.

10. The deployed staff whose services are provided by the agency will at all times and for all
purposes, be the employees of the Agency who will be responsible for necessary service benefits
to them. The authorities of UTRC, Solan shall have exclusive rights to terminate the services of
employee(s) whose role is found dubious.

11. No security staff shall be relieved/replaced from his duties at UTRC, Solan and its campus without
seeking the approval of the Principal, UTRC, Solan.

12. The Agency shall not engage any sub-contractor or transfer the contract to any other person.

13. The approximate number of persons required to be engaged will be 4 Security Guards (including
one reliever), 2 Housekeeping Staff, 2 Clerical Assistants and 1 Language Laboratory Assistant.
However, the Principal, UTRC, Solan has the right to change the number of deployed staff at
his/her discretion at any time and the agency shall be bound to provide the amended number ofrequired staff as and when the need arises.
14. The Eight Hours Shift will normally commence from 0600 hrs to 1400 hrs, 1400 hrs to 2200
hrs and 2200 hrs to 0600 hrs and would be called Morning, Evening and Night Shifts
respectively. But the timings of the shift are changeable and can be fixed by this office from time
to time depending upon the requirements. Prolonged duty hours (more than 8 hours at a stretch)shall not be allowed at any cost. No payment shall be made by UTRC Solan for double duty, done
if any.

1. Weekly Day of Rest: An employee (Security Guard) in a scheduled employment in respect ofwhich minimum rates of wages have been fixed under the Act, shall be allowed a day of rest
every week (hereinafter referred to as “the rest day”) which shall ordinarily be Sunday, but theemployer may fix any other day of the week as the rest day for an employee under intimation to
the authorities of UTRC Solan. The maximum working days of the deployed security
guards/employees shall be 26 days.

2. Attendance of deployed personnel will be maintained by the Service Provider and copy of thesame shall be provided along with the monthly bill to the office of the UTRC, Solan on the 1st
working day of the following month. However, the Principal UTRC, Solan and the otherauthorities of the Centre will have the liberty to cross check and verify the attendance records
as and when required.

3. On any given day, if any of the contractor’s personnel(s) deployed under the contract remains
absent or fails to report on time, the contractor must provide a suitable substitute on time, forthis purpose the contractor must monitor on a daily basis the sanction of leave to the staff
deployed.

4. The administrative issues like leave, weekly off, discipline etc., of the security personnel are
the responsibility of the contractor.

5. The Agency shall deploy security personnel after medical examination at its own cost andmedical certificate is to be submitted to the authorities of UTRC Solan at the time of
deployment.

6. The list containing the names, signatures, verified addresses, copies of Aadhar card, police
verification report along with their bio-data affixing a photograph of each employee appointed
by the Agency shall be made available to the authorities of UTRC, Solan before commencingof the contract.

7. No enhancement in the agreed rates will be allowed during the Contract period except statutory
revision if any.

8. The Agency will submit the proof of deposit of EPF and ESI within three weeks from the
disbursement of wages every month, to the authorities of UTRC Solan. Copy of the Challans
vouchers in relation to ESI & EPF subscription deposit with the Bank should be submitted every
month with the certified copy of the list of deployed staff against whom the amount isdeposited. Certified copies of returns submitted to the ESI & EPF authorities should be
produced periodically.

9. The bill for each month shall be presented in triplicate by the Agency by 3rd of every following
month duly pre-receipted. The Agency will pay the wages to their workers latest by the 10th of
every month. Payment of wages shall be done through a bank account only by electronicclearance system. The payment to workers is not linked with the payment of bills by UTRC,
Solan.

1. The authorities of UTRC Solan shall be at liberty to ask the deployed workers for
2.

3.

4.
5.

6.
7.

submission of the copy of their bank account statements, ESI and EPF statements forverification as and when required.
The Performance security deposit shall be returned to the Agency on the expiry of thecontract period on furnishing the usual clearance/No Demand Certificate. The Security
Deposit shall be returned on the expiry and termination of the Contract subject toconditions that the Agency has indemnified the 1st Party (Principal, UTRC, Solan) for all
payments to the staff. The Agency while requesting for release of the Performance Security
Deposit shall certify that all payments including Labour Laws obligations have been fulfilled
and that the authorities of UTRC, Solan shall not be responsible for such payments to thestaff arising out of the decision of the Labour court, if any.
The Contract shall come into force from the date of the Agreement signed by both parties.
In case the Agency fails to execute the job after signing the Agreement Deed or leaves thejob before completion of the period of the Contract at their own accord, the Principal UTRC,
Solan shall have the right to forfeit the Performance Security Money Deposited by the
Agency for the execution of the Contract.
The Agency shall comply with the Labour laws applicable and UTRC, Solan shall not be
responsible for any litigation/default from Agency side.
In addition to existing criteria for selection, in case there is any tie in the rates, thedocumentary supports on the period of experience for engagement of personnel in various
Govt. /Semi. Govt. offices and the number of such personnel shall be given moreweightage in selection.
The security personnel should be rotated from their deployment at an interval of threemonths.
The Principal, UTRC, Solan shall have the full powers to terminate the tender process atany stage, without assigning any reason. The decision of the Principal, UTRC, Solan in thisregard will be final.

PENALTY CLAUSE

1. In case of any loss/theft of property, the Principal, UTRC, Solan will consider thecircumstances leading to the loss/theft and if the responsibility is fixed upon the Agency by the
Principal, UTRC, Solan, the Agency will pay the recovery of the loss within a specified period
or else deduction of the cost will be made from the security bill of the following month.

2. For any breach of contract, the Principal, UTRC, Solan shall be entitled to impose a penalty to
the extent of Rs.1,000/- on the 1st occasion upon the Agency in the event of breach, violationor contravention of any of the terms and conditions contained herein brought to the noticeof the Principal, UTRC, Solan.

3. If the lapse is repeated again, the extent of the penalty will be doubled on each such occasion.
The decision of The Principal, UTRC Solan in this regard shall be final and binding upon the
Agency. Some of the instances in which penalty would be imposed, are enumerated below.
But these are not exhaustive and penalty may be imposed on any violation, breach orcontravention of any of the terms and conditions as well as assigned duties and in the following
conditions:-

a. If the deployed personnel are not found in proper Uniforms and displaying their Photo
Identity Card.

b. If the deployed personnel are found indulging in smoking/drinking/sleeping during duty
hours.

c. If the deployed personnel are found performing double Duty within 24 hours without priorapproval of the Principal UTRC Solan.

d. The Agency is supposed to provide 3 Security Guards, 2 Housekeeping Staff, 2 Clerical
Assistants and 1 Language Laboratory Assistant per day at UTRC, Solan. If the Agency is
not able to provide the required number of personnel, a penalty for shortage of attendance
will be imposed.

e. Penalty will also be imposed if the behaviour of any deployed personnel is founddiscourteous.

f. If any Security Guard is found performing duty while impersonating someone else.
g. No other personnel other than those mentioned in the approved list supplied by the agency
should be engaged for duty.
MANPOWER

1.
2.
3.

4.

Any misconduct / misbehavior on the part of the manpower deployed by the Contractor will not betolerated and such person will have to be replaced by the Contractor at his own costs, risks andresponsibilities immediately, with a written intimation to The Principal UTRC, Solan.
The contractor should ensure to maintain an adequate number of manpower. In case the available
manpower is less when compared to the required, a penalty of Rs.1000/- per day will be
deducted from the bill.
Employment of child labour is strictly prohibited and will lead to the termination of the contract.
The contractor shall be responsible for payment of wages etc. by following the Minimum Wages
Act, ESI Act, EPF Act as applicable and also of obeying all existing Labour laws.
The number of manpower required is likely to increase or decrease depending upon the actual
requirement for which the Agency shall be intimated in due course of time.

Termination clause:
During the period of the agreement if it is found that the agency is not providing proper
services or charging in a fraudulent manner or otherwise, the entire security deposit held with UTRC,
Solan or part thereof shall be forfeited in favor of UTRC, Solan and the agreement will be terminatedafter giving advance notice of 2 months.

DUTIES AND RESPONSIBILITIES OF SECURITY STAFF
1. The Agency shall be responsible for overall security measures and arrangements to safeguard
the movable and immovable property and prevention of theft within the premises of UTRC, Solan.
2. The Agency with a valid licence to operate shall be required to impart sufficient training to its
personnel in proper turn–out, physical fitness, premises security, personal security, firefighting,crowd control, documents examination, identification of explosive and other subversive material,
non-prohibited weapon handling defensive driving, knowledge of basic under regulation andliaising with other law enforcing agencies.
3. Under THE PRIVATE SECURITY AGENCIES HIMACHAL PRADESH RULES, 2007 every security guard musthave undergone for a minimum 15 days of training at Police Training College, Daroh initially andthereafter must have attended an annual refresher course of the same duration (15 days) at the
PTC, Daroh or must have received training of minimum 15 days from a government recognizedtraining institute in watch and ward services.
4. The Security Staff deployed by the Agency shall work round the clock on duty. They will be
deployed in three shifts i.e. 6 AM to 2 PM / 2 PM to 10 PM / l0 PM to 6 AM. The guard of theprevious shift will submit the attendance of the incoming guard within 15 minutes of thecommencement of the shift to the caretaker on duty for verification.
5. The Agency shall provide proper uniforms, whistles, batons for the day shift workers and Torch
Light and 5 ft. long sticks for staff on night duty.
6. The Agency shall be fully responsible for the performance and fitness on the duty of theirdeployed personnel (Guards). For this, the Agency will have to keep close liaison with theauthorities of UTRC Solan the caretaker and Principal-in-charge.
7.

The Agency shall have to maintain a round-the-clock Control Room with Telephone Numbers,
Mobile Numbers, and names of persons manning the Control room in their office for any urgent
communication regarding any extra-ordinary situation.

8.

The Agency shall conduct surprise Night Patrolling and shall submit a written report to the
Principal, UTRC, Solan periodically at least twice a month.

9.

The agency shall provide its own communication system to its staff for coordination with
Officers/officials of UTRC, Solan.

10. The Agency shall undertake any other work of similar nature assigned to them by the Principal,
UTRC, Solan from time to time.
11. The deployed security personnel shall watch that no unidentified /unclaimed /suspicious
objects/persons are present in the building/premises.
12. The deployed security personnel shall also ensure that all electrical equipment/instruments/ lights
and fans are switched off at the time of closure of the office or part of the office.
13. The security guards must be deployed in such a way that no part of the building /premises remains
unnoticed /unattended.
14. The security personnel should not leave the point of duty unless and until the reliever comes for shift
duties.

15. The security supervisor will maintain all the registers, kept at the main gate and other points.
16. To check people on entry/exit based on the production of identity cards, issue entry passes, etc.,
and maintain visitor’s records.
17. To check incoming and outgoing material against gate passes duly signed by the authorized
signatory must be done by the deployed security staff.
18. To ensure that no hawkers, marketing persons or vendors are allowed into the campus without
permission.
19. The deployed security staff must take rounds of the buildings at fixed intervals.
20. Collecting intelligence about anti-social and other subversive elements in the crowd, and also be
alert in tackling the mischief – mongers trying to gain entry on the campus.
21. The security personnel must have the telephone numbers of the nearest Police Station, Fire
Station, Ambulance, etc. for the sake of emergency if any.
22. The Agency shall have to provide the active Mobile numbers preferably the ones linked withalternative calling facility such as WhatsApp) of all the security guards for records.

DUTIES AND RESPONSIBILITIES OF HOUSEKEEPING STAFF
1.
2.
3.
4.
5.
6.
7.
8.

9.
10.
11.

The agency should provide a minimum 2 persons for housekeeping services to this office.
The Agency should provide uniforms to the deployed staff at the cost of the Agency.
Material(s) for cleaning/mopping will be provided by this office.
The time of cleaning should be from 08.30 am to 04.30 pm. The cleaning of the office rooms
and classrooms should be completed before the start of the office.
It should be ensured that the walls of the toilet are cleaned and are free from dirty spots.
Garbage should be dumped in a demarcated garbage point.
During cleaning no fixture/furniture/records should be damaged at any cost.
In case of absence on any day by any person deployed by the Agency for a cleaning job, alternatearrangement should be made by the agency and the names of such persons should be
intimated in advance for this purpose.
Daily report of satisfactory work should be obtained from the caretaker or officer designatedby the Principal, UTRC Solan.
Housekeeping services are to be provided on all working days and occasionally on holiday(s),whenever required.
Persons deployed for cleaning work by the agency, should perform their duties under over all
supervision of Caretaker/Principal incharge.

DUTIES AND RESPONSIBILITIES OF CLERICAL ASSISTANTS
1.
2.
3.
4.

Must possess excellent drafting and communication skills in English and workable in Hindi.
Must possess a typing speed of 30 wpm in English or 25 wpm in Hindi.
Must possess sound knowledge of Microsoft Excel and Word.
Must be well versed with procedures of central government offices, noting and drafting, and must be
familiar with rules and regulations of the Government of India as amended from time to time.
5. Providing administrative support to the management with minimal supervision.

6. Must be well versed in handling accounts in the Public Management Financial System (PFMS).
7. Must be able to accomplish the given tasks within the given timeframe.

DUTIES AND RESPONSIBILITIES OF LANGUAGE LABORATORY ASSISTANT
DUTIES AND RESPONSIBILITIES OF LANGUAGE LABORATORY ASSISTANT
1.
2.
3.
4.
5.

Must possess sound knowledge of computer software and applications as well as hardware.
Must have sound knowledge of handling audio/visual equipment of the Language Laboratory.
Must have sound knowledge of audio/video editing software.
Must be familiar with networking of computers viz. LAN/WAN, Internet and Intranet.
Must be able to accomplish the given tasks from time to time as per the given time frame.

DISPUTE SETTLEMENT
It is mutually agreed that all differences and disputes arising out of or in connection with thisAgreement shall be settled by mutual discussions and negotiations and if such disputes anddifferences cannot be settled and resolved by discussions and negotiations then the same shall bereferred to the Sole Arbitrator appointed by the Director, Central Institute of Indian Languages, Mysore,
whose decision shall be final and binding on both the parties. The arbitration proceeding’s shall begoverned by Indian Arbitration and Conciliation Act 1996 as amended from time to time.
The cost of Arbitration shall be borne by the respective parties in equal proportions. During
the pendency of the arbitration proceeding and currency of the contract, the contractor shall not be
entitled to suspend the work/service to which the dispute relates on account of the arbitration andpayment to the contractor shall continue to be made in terms of the contract. Arbitration proceedings
will be held at Solan only.
The Courts at Solan shall have the exclusive jurisdiction to try all disputes, if any, arising out of
this agreement between the parties.

TECHNICAL BID
For Security services in ESICTechnical Bid Page: 1
1. Name of the Company / Firm
Name of
2. Directors

Owner

/

Partners/

Full Particulars of Office
Address
3. Telephone No.
Mobile No.
E-Mail Address
Full particulars of the Bankers of Company / Firm / with full address/ Tel. No.
Name of the Bank
4

Address of the Bank
Account Number
IFSC code
Registration Details :(a) PAN No.

5. (b) GST Registration No.
(c) E.P.F. Registration No.
(d) E.S.I.C Registration No.
(e) Contract Labour Registration No.
Details of Earnest Money Deposit
Amount(Rs.)
6.

D.D. / P.O. No. & Date
Drawn on Bank
Valid upto
The above format may be used to provide requisite details.

Signature of Owner/Managing Partner/Director
Date :
Place :

Full Name:
Company's Seal:Technical Bid Page:2

DETAILS OF FINANCIAL STATEMENT, PROFIT AND LOSS STATEMENTDURING LAST THREE YEARSSl.No Financial Year Income in Rs.
1

2021-20222

2022-2023

32023-2024

Expenditure in Rs. Net Profit/Loss in Rs.

Details of value of contract as per eligibility criteria in the following
proformaSl.
No.

Name and Address ofthe organization

Details
regardingthecontract
includingmanpower deployed

Duration of Contract
Value ofContract
(Rs.)

From

To

dd/mm/yy

dd/mm/yy123Additional information, if any

The above format may be used to provide requisite details.

Signature of Owner/Managing Partner/Director

Date :
Place :

Full Name
Company's Seal::

Annexure ‘A’
DECLARATION
1.

I,

Son/Daughter of Shri.
Proprietor/ Partner/Director/Authorized Signatory ofam competent to sign this declaration and execute this tender document.

2. I have carefully read and understood all the terms and conditions of the tender and hereby convey
my acceptance of the same.

3. The information/documents furnished along with the above application are true and authentic to thebest of my knowledge and belief. I / we, am / are well aware of the fact that furnishing any false
information / fabricated document would lead to rejection of my tender at any stage besides liabilities
towards prosecution under appropriate law.

4. I have apprised myself fully about the job to be done during the currency of the period of theagreement and also acknowledge to bear the consequences of non-performance or deficiencies inservices on my part.

5. Company/Firm has done in past satisfactorily/disciplined work and has not been blacklisted in pastby any client.

Signature of Owner/Managing Partner/Director

Date :
Place :

Full Name
Company's Seal::

FINANCIAL BID
Name of the Bidder:
TABLE-A
Manpower charges Security Staff (Skilled) per month (24x7 with Reliever) Area (B):
Description

Description of wages & Allowances

1
Security
Guards(3 nos + 1
Reliever)2
1 Minimum wages (Basic Wages+VDA)
2 ESI @ 3.25%( on Sl.No.1)
3 EPF @ 13% (on Sl.No.1)

Amountper person
per month3

Total Amountper Month ( Totalamount at
Sl.No.6of Col.3x3 Nos.)
44 Total cost for 26 days ( Sl.No.1+2+3)
5 Cost of Reliever@ 16.67% (on Sl.No.4)
6 Total Amount ( Sl.No.4+5)

Description

Description of wages & Allowances

Amountper person
per month

1
Housekeeping
Staff(2 nos)2
Minimum wages (Basic Wages+VDA)
ESI @ 3.25%( on Sl.No.1)
EPF @ 13% (on Sl.No.1)
Total cost for 26 days ( Sl.No.1+2+3)

3

Description

Description of wages & Allowances

Amountper person
per month1
ClericalAssistants

3

1(2 nos)2342Minimum wages (Basic Wages+VDA)
Highly Skilled
ESI @ 3.25%( on Sl.No.1)
EPF @ 13% (on Sl.No.1)
Total cost for 26 days ( Sl.No.1+2+3)

Description

Description of wages & Allowances

Amountper person
per month1
Language
Laboratory
Assistant(1)

2
1 Minimum wages (Basic Wages+VDA)
Highly Skilled
2 ESI @ 3.25%( on Sl.No.1)
3 EPF @ 13% (on Sl.No.1)
4 Total cost for 26 days ( Sl.No.1+2+3)

1
2
3
4

3

Total Amountper Month ( Totalamount at
Sl.No.6of Col.3x2 Nos.)
4

Total Amountper Month ( Totalamount at
Sl.No.6of Col.3x2 Nos.)
4

Total Amountper Month ( Totalamount at
Sl.No.6of Col.3x1Nos.)
4

Service Charge :Description

Service
Charge In
terms ofpercentage(%)

Service Charge interms of Amountin Rs.

Total Amount(Inclusive of Service
Charge)Service Charge

Note:

1. The Service Charge quoted shall not be less than 5%.
2. The selection of the vendor will be decided on the basis of t h e Service Charge quoted by thebidder as other parameter like minimum wages, ESI Contribution and EPF Contribution(Employer Share) as per statutory provision.
3. As Urdu Teaching and Research Centre, Solan is a subordinate office of Central Institute ofIndian Languages, Mysore under Ministry of Education, Department of Higher Education hence
it is exempted from GST vide Notification No.11/2017-Central Tax (Rate) and No.12/2017Central Tax (Rate) dated 28th June, 2017; hence no Bonus and GST shall be paid by UTRC,
Solan on Security and Housekeeping Services provided by the Agency.
4. The minimum wages shall be as per the structure issued from time to time by the office of the
Chief Labour Commissioner (Central), Ministry of Labour & Employment, Govt. of India.

Date :
Place :

Signature of Ow ner/Managing Partner/ Director
Full Name:
Company's Seal:CHECK LIST OF DOCUMENTS TO BE UPLOADED

Sl.No
1

Document

Uploaded/Missing

Tender document signed and stamped( Terms & Conditions and Other Instructions etc.)

2

Audited Account Statement (2021-22, 2022-23, 2023-24)

3

EMD/DD

4

Proof of Exemption Certificate if exempted from EMD

4Registration / Incorporation Certificate

5Labour License under the Contract Labour Act (1970)

5

ESIC Registration with latest paid challan

6

EPFO Registration with latest paid challan

7

GST Registration

8

PAN Number

9

Declaration Form

10

Technical Bid

11

Financial Bid

12

Satisfactory Performance Certificate
Employer

from

the

previous