About the on-line system
for SKYNET Workshop 2021, Japan

Hitoshi Irie
Masahiro Momoi, Hiroyasu Kobayashi, and Takeru Ohno
Center for Environmental Remote Sensing
Chiba Universityas of 20211029

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Image of the online system
Fig.1 shows the image of the 6th SKYNET Workshop 2021 online system. Slack and Zoom
are used together as online tools. It is highly recommended to download and install theirapplication, although both tools can be used on a web browser. If you use your web browser,
Chrome is recommended.
Please try the online system before the date of the workshop. If you have any concerns, pleasecontact the SKYNET Workshop secretary (skynetws@cr.chiba-u.ac.jp) or ask us on the Slack’s
help channel (see the section “When you need help...” below).

Fig. 1

Image of the online system used in SKYNET Workshop.

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Installation of Slack and Zoom
If you use Slack and Zoom on your web browser or have already installed them, please skip
this section.

To install Slack■For Windows user
Please visit the following web site in Chrome.
https://slack.com/downloads/windows

Fig. 2

Slack for Windows Installation web site.

■For Mac user
Please visit the following web site in Chrome.
https://slack.com/downloads/mac

Fig. 3Slack for Mac Installation web site.

To install Zoom
Please visit the following web site in Chrome.
https://zoom.us/support/download3

To join the online system
On November 1, an invitation to the "SKYNET Workshop 2021 (Japan, online)" workspaceon Slack is sent to the email address of registered participants. Following the instructions inthe email, please log in to the "SKYNET Workshop 2021 (Japan, online)" workspace. Pleaselog in and try the online system before the date of the workshop.
After logging in, you can use "Slack", but NOT use “Zoom” yet. Links to the video call on
Zoom will be available during the SKYNET Workshop (Fig. 1).
【Change your name and profile image】
Please change your name to “[First name] [Family name] ([affiliation])”.
e.g.) Hitoshi Irie (Chiba U)

Please change your profile image to your face photo or something unique.
How to change your name and profile image：
Select your profile account＞Profile＞Edit profile

Fig. 4 How to change your name and profile image.

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How to attend video call events (oral presentation, Zoom)
The links to the video call events will be announced on the plenary channel (#01_plenary;① in Fig. 5) on Slack. Please click on the Zoom link (② in Fig. 5).
For security reasons, the links may change each day during the workshop.

Fig. 4

How to attend video call events.

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Free talk (“breakout rooms” in Zoom or “chat” in Slack)
During break time, you can enjoy the conversation using 1) a video call in the Zoom breakoutrooms or 2) chat in Slack.
① Video call in the Zoom breakout rooms
You can talk with specific people (individually or in a small group) instead of thewhole group. The breakout room is not available in a web browser version. Please consider
installing their application on your devise.
How to enter or exit the breakout room?
【How to enter a breakout room】
1) Click Breakout Rooms (① in Fig. 6) at the bottom of the app.
2) Click Join next to the room name you want to enter (② in Fig. 6).

Fig.6 How to attend breakout room.

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【How to leave from the breakout room】
1) Move to another room: Click Breakout Rooms and choose "Choose Breakout Room"(Fig. 7).
2) Return to main room: Click Leave Room and choose “Leave Breakout Room” (Fig. 8).

Fig.7 How to change another breakout room.

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Fig.8 How to leave breakout room.

② Chat on Slack #free talk channel
There are free talk channels 21-23. Feel free to use them.

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Poster presentation
 For poster presenter: please follow the description below.
 For participant: please follow the next page.
【For poster presenter】
Poster presenters should post their materials in their own pre-assigned thread on Slack (Fig.
6). Various formats (e.g., PDF, ppt, etc.) are acceptable. There is no limit on file size, but please
make it as small as possible in consideration of communication restrictions of Internet.

Fig.9 Procedure of poster submission for poster presenters.

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【Discussion at the poster presentation】
You can discuss in two ways:
1) Chat style in each thread on Slack（available throughout the workshop, Fig.7）2) Video call style using Zoom breakout room（Day 2 core time only）
Please consider browsing poster materials without downloading them. If you download it toenlarge text and figures, you are sure to discard the saved files by the end of this workshop.

Fig.10

Image of poster presentation.

10How to use direct message (DM)You can contact specific individuals using DM.

Fig.11 How to send direct messages.

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☆ If the persons you want to send messages are not listed in your left sidebar, you canfind and contact them in the following process:1) Click People & user groups
at the top of your left sidebar. If you don’t see thisoption, click Moreto find it (①&② in Fig. 9).
2) Click a photo to open someone’s profile (③ in Fig. 9).
3) Click Message to send that person a DM (④ in Fig. 9).

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Fig. 12 How to send a direct message when the person you want to send it to is not in the list of direct
messages.

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When you need help...
For announcements to all, please check the general channel(#00_general). If you have anyproblems, please use the help channel (#90_help).

Fig.13 Channel for announcements to everyone and in any trouble.

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Others
Slack is available 24 hours a day. Please use it for close (!) communication that transcends
generations and organizations.

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