EXHIBITORS´ HANDBOOK 2024

Dear Exhibitor,
We are pleased to welcome you to Industrial Transformation MEXICO 2024, which will be held from October
9th to 11th at the Poliforum Leon in the city of Leon, Guanajuato, Mexico. We hope that your company's
participation in this event will be a highly successful and rewarding experience and one that enables you
to maximize your returns in this exceptional business networking platform.
This handbook contains the most important information for planning your participation in theevent. We recommend reading it carefully and familiarizing yourself with its contents. Within thehandbook, you will find a comprehensive list of authorized suppliers and the necessary forms torequest additional services. Be sure to understand your requirements in advance to ensure theavailability of the desired products and to prevent any supplementary expenses incurred due to last-minutearrangements.
Please distribute the Exhibitor´s handbook among all team members participating in theevent, including exhibitors and suppliers. Pay close attention to the specified deadline dates
mentioned in certain service forms to ensure prompt delivery and avoid any additional costs associatedwith last-minute requests.
We are here to assist you in accomplishing your goals for participating in Industrial Transformation
MEXICO. Please do not hesitate to reach out to us if you have any questions or require assistance. We areavailable and ready to help.
Sincerely,
The Industrial Transformation MEXICO Team

Eder Rangel
Project Manager ITM+52 (55) 70 28 33 35
eder.rangel@igeco.mx

Patrica Horna
Exhibitor Services+52 (55) 49 15 49 54

atcexpositores@igeco.mx

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Table of Contents
1. General Information, Event Venue, Organizing Comitteee Office Hours.......................................................................... 5
2. Assembly Entry Schedule, Exhibition Hours and Dismantling.................................................................................... 6
Exhibitor Badges and Directory Listings, Type of Booths. ........................................................................................... 7
Cleaning Services, Electricity, Internet, Parking, Commercial and Promotional Activities................................................ 8
Transportation, Security.................................................................................................................................................... 9
Recommendations for Industrial Transformation México Exhibitors ..............................................................................10
3. Stand Construction Guidelines, Height Limits, Use of the Exhibition Space and Building of Second Floors..................11
Hanging Structures, Summary........................................................................................................................................... 12
Assembly of Heavy Machinery and Equipment ................................................................................................................13
Machinery Exhibition Form................................................................................................................................................14
Drayage Form.....................................................................................................................................................................15
Record of Activities Form.................................................................................................................................................. 16Stand Authorization Forms............................................................................................................................................... 17

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4.Terms and Conditions ....................................................................................................................................................... 20
I General Dispositions ........................................................................................................................................................ 20
II Conditions of Payment ................................................................................................................................................... 20
III Use of Exhibit Space .................................................................................................................................................... 21
IV Exhibitor´s Liability....................................................................................................................................................... 21
V Security, Safety & Prevention .........................................................................................................................................21
VI Exclusion of Responsability .......................................................................................................................................... .22
VII Jurisdiction .................................................................................................................................................................. 22
5.Additional Services by Poliforum ....................................................................................................................................... 23
6. List of Suppliers ................................................................................................................................................................. 24
Hotel Rates........................................................................................................................................................................ 25
International Shipping Instructions................................................................................................................................... 26

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1.General Information
Event Venue
Poliforum León
Blvd. Adolfo López Mateos S/N,
Oriental, 37500 León, Gto., Mexico
https://www.poliforumleon.com.mx/comollegar

Organizing Committee Office Hours
Industrial Transformation MEXICO staff will be available on site during the assembly, event anddisassembly, at the service tables and the Organizing Committee Office. The opening hours will
be following:• From October 6th to 8th, 08:00 to 22:00 hrs.
• From october 09th to 11th, 08:00 to 18:00 hrs.
• Octobert 12th , 8:00 a 16:00 hrs.

5Assembly Entry Schedule
Sunday, October 6th, from 12:00 to 22:00 for exhibitors with areas larger than 90 sqm.
Sunday, October 6th, from 14:00 to 22:00 for exhibitors with areas larger than 72 sqm.
Sunday, October 6th, from 16:00 to 22:00 for exhibitors with areas ranging from 54 sqm to 72 sqm.
Monday, October 7th, from 08:00 to 22:00 for all exhibitors with areas larger than 18 sqm.
Tuesday, October 8th, from 08:00 to 22:00 for all exhibitors.
The transportation and movement schedules for machinery on the exhibition floor will be coordinated andmanaged by the designated company, NAIB. For detailed information on this matter, please consult the
suppliers' annex, which provides additional details regarding NAIB and their logistics services.

All exhibitors with the Shell scheme and comfort plus will be able to enter assembly starting on
Tuesday October 8th at 13:00 hrs.
Assembly must be completed by Tuesday, October 8th, at 22:00. Access will not be permitted
for materials and/or equipment beyond this specified time. Activities outside of these
designated hours require authorization from the Organizing Committee and may result in additionalcosts for the exhibitor.

Exhibition Hours
Wednesday, October 9th, from 11:00 to 19:00.
Thursday, October 10th, from 11:00 to 19:00.
Friday, October 11th, from 11:00 to 17:00.
Exhibitors may access the exhibition floor from 08:00 onwards for cleaning and arranging of their stands.

Dismantling Schedule
Dismantling will begin on Friday, October 11th, from 19:00 to 22:00 (no extra time), and will continue
on Saturday, October 12th, from 08:00 to 16:00 (no extra time).

VERY IMPORTANT!
**All exhibitors are required to take responsibility for their own dismantling process and mustdesignate someone to oversee their various materials, including machinery, stands, graphics, audio
and video equipment, computer equipment, suitcases, bags, etc. at all times. Please be aware that
the Organizing Committee cannot be held responsible for any theft or loss that may occur.
** The Organizing Committee does not assume responsibility for any exhibitors' equipment, materials
or other belongings. It is the sole responsibility of the exhibitors to ensure the security and safekeepingof their own equipment and materials throughout the event.**
Non-compliance with any of these regulations may lead to penalties imposed on the exhibitor or
decorator as a consequence of the violation.

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Exhibitor Badges and Directory Listings
Each exhibitor is entitled to 3 complimentary badges per every 9 sqm of rented space. Your badges
will be available for pick-up at the registration area during the assembly days.
It is important to note that your badge is UNIQUE and NON-TRANSFERABLE. In the event of a lost or
forgotten badge, a replacement can be obtained for a fee of $300.00 MXN pesos. However, please beaware that personnel involved in the assembly and dismantling process, such as carpenters,
electricians, decorators, drivers, administrative staff, etc., will not be required to have a badge during
this period. Instead, they will be provided with temporary adhesive labels that are valid only during
the assembly hours. Once the exhibition begins, entry without a proper badge will not be permitted.

Types of Booths
As per the terms of your exhibition contract, your booth is accompanied by specific services. However,companies with an Equipped Stand Package or Comfort Package who wish to decline some of the
included services must complete and submit the Stand Equipment Form by September 9th.
•

Raw Space (starting from 18sqm)

Includes exhibitor badges (3 for each 9 sqm), unlimited free visitor preregistration company codes anddirectory listing. Does NOT include carpet, construction, furnishings, or utilities.
• Shell Scheme (Basic Option) (starting from 9sqm)
Includes carpet (show color), hard wall booth construction, signboard and lettering, standard
furnishing, 1 electrical outlet (110V), exhibitor badges (3 for each 9 sqm), unlimited free visitor preregistration company codes and exhibitor directory listing.
• Comfort Plus (starting from 18 sqm)
Includes carpet (show color), hard wall booth construction, signboard and lettering, lighting, comfort
furnishing (higher quality than the basic shell scheme), 1 electrical outlet (110V), 40” screen, exhibitor
badges, unlimited free visitor preregistration company codes and exhibitor directory listing.
• Startup (Counter inside the Startup Pavilion)
Includes carpet (show color), 1 counter within the Startup Pavilion, 1 electrical outlet (110V), 2
exhibitor badges, unlimited free visitor pre-registration company codes and exhibitor
directory listing.

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Cleaning

The Organizing Committee will provide cleaning services for corridors and common areas.
If you require daily cleaning services for your stand, please refer to the service requests
provided by Poliforum León.

Electricity

The booths rented under the shell scheme and comfort plus rate will be delivered equipped with adouble polarized 110 V electrical outlet. If you do not have contacts within your rate, or if you
need to order extra 110 V outlets, you must contract them by sending an email to
atcexposiores@igeco.mx or directly with your sales executive before September 9th. After thedesignated date, the electrical outlet rate will undergo changes

Internet Services

Please refer to the IT Request Form from Poliforum Leon included in this manualfor details, pricing, and deadlines for contracting internet services.

Parking Facilities

Commercial and Promotional Activities
All exhibitor activities must be limited to their assigned exhibition space. Prior approval from theOrganizing Committee is required for any direct sales, merchandise and product sampling or
promotional activities. Exhibitors may organize promotions and events within their designatedexhibition space, but only with the prior approval from the Organizing Committee.
For exhibitors who have acquired activation sponsorships on the exhibition floor, which may involvethe use of robots, mascots, or other similar elements, please get in touch with Patricia Horna at
atcexpositores@igeco.mx. Obtaining this approval for your activation is essential to ensure that it
adheres to the necessary safety regulations and protocols.
The use or flying of drones within the fairground premises is strictly prohibited.

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Transportation services
Please take a moment to review the attached documents for detailed information regarding theshipment of goods. It is important to note that shipments should not be addressed to the venue or
the Organizing Committee. Neither Poliforum León nor the Organizing Committee will be responsible
for signing and receiving shipments on-site.

Security
Starting from Sunday, October 6th at 8:00 AM, the Organizing Committee's security team will assume
responsibility for safeguarding the general areas and entrances in 24-hour shifts. The security
operation will continue until Saturday, October 12th at 16:00 hrs.
The primary duty of the security personnel is to regulate access and ensure the prevention of
accidents and disturbances within the exhibition area. Furthermore, Poliforum will supply security
coverage for the exterior areas of the venue.
NOTE:
Exhibitors are required to maintain custody and control of all their owned property during transportationand throughout the entire exhibition period within the exhibition venue.
In the absence of the exhibitor from the booth, it is essential to ensure the security and protection of theirbelongings. It is advised to store small equipment in drawers and securely lock them with reliable locks
whenever the booth is unattended, be it during the exhibition, assembly, or dismantling. The removal of
exhibited goods is only permitted with authorization from the Organizing Committee. For coordination ofthese procedures, please approach the security staff.

The security personnel are authorized to conduct inspections of all materials entering or exiting thepremises at any time. We kindly request your cooperation with these controls to reduce the risk oftheft and losses.
If you believe that your booth requires additional security, we recommend hiring a special security
service for your exhibition area. This may include the inventory service for electronic exhibition
equipment, which can serve as evidence for potential insurance claims.
It is important to take necessary precautions on-site to ensure the safety of valuable items, including
personal computers, cellphones, tablets, portfolios, backpacks, suitcases and similar objects, as theseare highly vulnerable to theft. Poliforum’s security team offers locks that can be used to secure
laptops to the furniture in your booth.
Under no circumstances should emergency exits, fire extinguishers, fire hoses, and aisles be
obstructed. It is essential to familiarize yourself with the locations of these points upon your arrival.
Please note that entry to the event with animals and firearms is strictly prohibited.

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Recommendations for Industrial Transformation Mexico Exhibitors
During days of assembly and dismantling, it is advised to avoid bringing laptops, projectors, orother electronic equipment if possible. However, if this cannot be avoided, it is recommended
to keep them under constant supervision and take the utmost care. Please be aware thatneither the Organizing Committee, the security company, nor the venue itself can be held
responsible for any theft, damage or loss that may occur to such belongings.
During the event days, we will offer security cables for laptops, TVs, and projectors at no extra
charge. Nevertheless, it is crucial to note that it remains your responsibility to diligently takecare of everything within your booth at all times and in any situation. Please make sure toproperly safeguard your belongings and equipment throughout the event.
It is advised to securely close stands, preferably using fabric or mesh, when leaving the booth
during the assembly. Additionally, please inform the security personnel to ensure that no one
enters the booth under any circumstances.
It is highly recommended not to leave cellphones, tablets, personal computers, valuableobjects, backpacks and portfolios unattended during the event. We have observed that, due tonegligence, these items can be quickly and easily taken. Please exercise caution and ensure thesafety of your belongings at all times.
It is strongly advised to maintain control of money generated from sales at all times. There
have been instances where money was stolen due to negligence in selecting an adequate
storage location. Therefore, it is crucial to remain vigilant and ensure the secure managementof your funds, as they represent the hard-earned results of your efforts.
If you notice any suspicious individuals or activity near your booth, please report this promptly
to the security personnel. They are present to guarantee the safety and security of all
exhibitors and attendees. Remaining vigilant and proactive in reporting any potential security
concerns is crucial to maintaining a secure environment for everyone participating in the event.
The exhibitors, the organizing committee and the security company must collaborate tocombat theft. It is important to acknowledge that there are, unfortunately, organized groups
within venues who specialize in theft. These individuals are professionals who meticulously
observe exhibitors and visitors who are not attentive to the security of their belongings. By
staying vigilant and taking necessary precautions, we can effectively minimize the risk of theftand establish a safer environment for everyone involved.

If you are in need security guards to protect or safeguard your booth, machinery, audio/video
equipment and other valuable assets, please contact the following:
Service Desk of Poliforum Leon
Antonio Guevara
477 558 2265
atencion.eventos7@poliforumleon.com

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3. Stand Construction Guidelines
The following rules and guidelines apply to all exhibitors at Industrial Transformation MEXICO.
These guidelines aim to provide exhibitors with essential information regarding stand design,
construction, booth layout and content planning.
IMPORTANT:
Raw spaces: All exhibitors who are not using a package stand (basic or equipped must submit a
copy of their design for approval by the Organizing Committee before September 9th, using theStand Approval Form. The approval of design stands is a requirement for entry during the assembly
process.
All exhibitors who have reserved a package stand of either 9sqm or 18sqm should submit theStand Equipment Form if they do not wish to include certain elements in their package, such as
carpets, furniture, partitions, signage or lettering. Please submit the form if you do not wantthese items included in your reserved stand.
If you have reserved a Comfort Plus stand, we kindly ask that you submit artwork for the design
and printing of your booth on time, adhering to the specifications provided by your sales advisor. (seespecifications).
The exhibition space is organized in units of 9m2, with this being the minimum exhibition area unlessspace limitations apply.
▪ Stands with one open side are referred to as “line stands”▪ Stands with two open sides are called “corner stands”▪ Stands with three open sides are known as “peninsulas”▪ Stands open on all four sides are “islands”

Height Limits▪ Stands with a surface area of up to 18sqm may build up to a maximum height of 3m▪ Stands between 19sqm and 53sqm can build up to a height of 5m▪ Stands with an area of 54 sqm or more can build up to 6m

Use of the Exhibition Space and Building of Second Floors
Items may be hung or built at the approved height inside your stand. Please remember that standdesigns must be approved by the Organizing Committee. Second floors may only be built on stands
with an area of 54m2 or more and must be approved by a construction project manager (DRO)
licensed to operate in the state of Guanajuato. Under no circumstances will double-height designs
that do not meet this requirement be approved.
Please confirm all the information needed with Exhibitor services.

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Hanging Structures
On stands with an area of 18sqm or smaller, the hanging of decorative elements or banners
is prohibited. If a hanging structure is permitted, it must have a minimum clearance of 1m above
the upper limit of the stand. Furthermore, any hanging structure supported from the venue's
ceiling must adhere STRICTLY to a height of 7m from the floor to the lowest part of the hanging
structure.
They must send, within the stand approval form, the hanging specifications including: measures,
weight and material for approval before September 9th, 2024.
To contract the service of security points, hanging (not greater than 80kg.) and rigging must
request it to the venue before September 15th.

Summary
Stand
Surface
Area

Possible
Configurations

Maximum
HeightSecondFloor

Hanging
Items
Permitted

Up to 18 sqm

Line / corner

3m

No

No

19 - 53 sqm

Line / corner/
peninsula /open island

5m

No

Yes

Open island

6m

Yes

Yes

54 sqm or
more

Please confirm your arrival time for the assembly with the Organizing Committee's operations
area at atcexpositores@igeco.mx. A representative from the exhibiting company must bepresent to receive your merchandise and display during the assembly dates and times. Please notethat neither the Organizing Committee nor the Venue are authorized to receive goods on behalf ofthe exhibitor.
For access control purposes, inform your suppliers about the location of your stand and the nameunder which you have registered to participate in the event. It is important to note that entry into thevenue is contingent upon confirming that the company has no outstanding debts of any nature with
the Organizing Committee.
During setup, the security company will register and identify your staff and suppliers with anadhesive pass. Access for setup processes must be done through the loading docks.
Transportation vehicles are allowed to remain in the loading dock area for a maximum of 30 minutes
for unloading purposes, and they must depart immediately thereafter. The venue will impose anadditional fee for surpassing the permitted 30-minute time limit.
Please adhere to the instructions provided by the floor personnel and vehicle control staff at thevenue. Note that rollers or hand trucks are not permitted on carpeted surfaces. If needed, you can
you can hire forklifts, labor, and hauling services through the designated provider at the service
desk.
Please restrict your assembly maneuvers to the contracted area.
The use of helmet is MANDATORY during assembly and dismantling of the event!

12Assembly of Heavy Machinery and Equipment
Please ensure that the machinery exhibition form is completed with comprehensive information
about the machines intended for display. This includes details such as the brand, model, dimensions,weights, type of base or attachment, required mode of transportation (e.g., low-boy, flatbed, box),
electrical consumption requirements, compressed air requirements, any special handling requests,
number of components for each machine, packaging type and whether it necessitates the use of aforklift or crane for handling. Additionally, it is essential to provide a scaled drawing indicating the
precise location of the equipment within your stand(s).
If the necessary technical information is not provided by Friday, September 9th, 2024, theOrganizing Committee will not be able to include the exhibitor in the regular schedule forassembly and dismantling. If the necessary technical information is received late, the assemblyand dismantling services will be treated as special cases. In such situations, the exhibitor will be
required to bear the full cost of associated expenses in advance. These expenses may
encompass the removal and reinstallation of carpeting, partitions, electrical installations, signage,and other pertinent elements.
IMPORTANT: In the event of technical difficulties or special arrangements cause delayed exhibitors tohave an impact on already installed exhibitors who refuse to relocate their equipment, theOrganizing Committee cannot assume any responsibility, under any circumstances, for the inability
to set up the exhibits of the exhibitor who failed to provide their technical information on time.
Upon receiving completed technical information, the Organizing Committee will carefully review andevaluate it. Based on this analysis, they will establish a schedule for the setup and dismantlingprocess for each exhibitor. The committee will inform each exhibitor about their assigned day, timeand duration of these activities.
The scheduled time for each exhibitor is determined based on the "preliminary" technicalinformation provided by each exhibitor on the form. If, on the day of the event, the exhibitor brings a
different machine in terms of weight, quantity, type of grip, or if the exhibitor does not indicate inadvance that they require equipment for unpacking and/or repacking, the exhibitor will be
responsible for covering the cost of any additional time required.
The additional for special costs arrangements or exceptional services must be paid directly to the
supplier by the exhibitor.

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Machinery Exhibition Form
Please fill out this form and e-mail it to atcexpositores@igeco.mx before September 9th, 2024.
To be filled out by all exhibitors displaying machinery.
Please note the features of your machinery. A separate form should be filled out for each piece of machinery.
Features
Size (length, width and weight, please specify
points of contact)
Type of power your machinery uses (if threephase, please provide specifications)

Please be as specific as possible

Indicate whether your machinery uses
compressed air, water or if it has some otherspecific requirement
Please specify the type of equipment you needto move your machinery
Attach a photograph of your machinery

Exhibitor Information
Contact:
Company name:Stand number:Tel.:E-mail:Signature of authorized representative:
Date:

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SOLICITUD DE MANIOBRASDRAYAGE FORM
EVENTO/ SHOW:FECHA/ DATE:NO.STAND/ BOOTH NUMBER:

SALÓN/ HALL:

RAZÓN SOCIAL PARA FACTURAR/ TRADE NAME COMPANY:
RFC:

E-MAIL:CONTACTO/ CONTACT:TELEFONO/ PHONE:

DESCRIPCIÓN DEL EQUIPO PARA EL SERVICIO DE MANIOBRAS:
PESO

ALTO

ANCHO

LARGO

SERVICIOS REQUERIDOS DURANTE EL EVENTO:
EQUIPOTIEMPOFECHA DE USO

PATIN HIDRÁULICOMONTACARGAS 2 TONELADAS.
ALMACENAJE

Notas importantes:
1. Es importante que confirme su solicitud antes del 15 de Abril, ya que de no ser así los servicios que usted contrate el día
del montaje y desmontaje quedaran sujetos a disponibilidad de equipo.
2. Favor de mandar su solicitud al correo arturo.ortiz@naibgroup.com.mx y/o llamar al Tel. 5769-7416 Ext. 105
3. Si usted requiere de un montacargas o grúa de mayor capacidad de carga favor de solicitarlo con tiempo ya que NAIB solo
tendrá montacargas con capacidad máxima de 2 toneladas.
4. ESTA COTIZACIÓN NO INCLUYE EL SEGURO DE MERCANCÍA.
Agradeciendo su preferencia, nos reiteramos a sus órdenes.

Disclaimer: http://www.naibgroup.com.mx/V2/privacidad.php

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RECORD OF ACTIVITIESYou will be able to register in this form any type of activity that you plan to develop during your participation in
the event for authorization of the organizing committee,(only for 36sqm booths or more) for example:••••

Attention or interaction dynamics, for example: shows, activations, musicals, etc.
Product launches
Cocktails or tastings
AwardsEXHIBITOR´S COMPANY DATA
Exhibitor Company:
Person in charge:
Telephone:

Booth:
Cell phone:
DESCRIPTION OF THE ACTIVITY

Name of the activity:
Date:

Hour:
Time frame:

Description of the activity:

IMPORTANT: The activity will be evaluated by the Operations department and the response time is
24 to 48 hrs.

SIGNATURE OF PERSONSIGNATURE OF AUTHORIZATIONRESPONSIBLE
All activities must take place within the hired area, considering at least 1 m distance from the aisles and underno circumstances should block neighboring booth or aisles with the crowd derived from it.
Any type of activity must be authorized by the Organizing Committee and it reserves the right to modify or cancel
if it is considered dangerous or inappropriate for the development of the event. Maintain a business-likeatmosphere at all times

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COMPANY NAME:

STAND
NO.:
PHONE:CONTACT:

AUTHORIZATION REQUIREMENTS
Complete this form and send it by email to atcexpositores@igeco.mx before September 9th, 2024.
INSTRUCTIONS: PLEASE FILL ONLY THE CORRESPONDING SECTION BASED ON YOUR CONTRACT.
PLEASE COMPLETE THIS FORM, INDICATING YOUR COMPANY NAME AS YOU WANT IT TO APPEAR ON YOUR
BOOTH SIGN. IF YOU DON´T WANT ANY SIGN ON YOUR BOOTH JUST WRITE: WITHOUT SIGN.

In case of NOT requiring the shell scheme of the booth please notify, otherwise moving it out will havean additional charge.

A. SHELL SCHEME
Please mark the items you do NOT require:
ITEM
WALL BOOTH COSTRUCITIONCARPETSIGNBOARD & LETTERING
1 COUNTER WITH ONE BENCH
1 TRASH CAN
1 TABLE WITH 2 CHAIRSELECTRICAL OUTLET (110v)

17COMPANY NAME:

STAND
NO.:
PHONE:CONTACT:

B. COMFORT PLUS
Please mark the items you do NOT require:ITEM
CARPET
LIGHTING
40” SCREEN
1 COUNTER
1 BENCH TABLE WITH 3 BENCHESELECTRICAL OUTLET (110v)
For the graphics of the stand, you must send your executive with the following specifications:•••

JPG or TIFF format
Resolution of 75dpi at actual size or 300dpi at 25% of its original size
All logos in "vectors" or "Curves"

CONSIDER 2 CM OF PASSAGE

B
18

COMPANY NAME:

STAND
NO.:
PHONE:CONTACT:

C. RAW SPACEIT IS NECESARY TO SEND US THE COPY OF YOUR PROJECT BOOTH WITH THE NEXT DOCUMENTS: FLOORPLAN,
ELEVATIONAL VIEW AND PERSPECTIVE VIEW ALL OF THEM WITH DIMENSIONS TO atcexpositores@igeco.mx
BEFORE SEPTEMBER 9th, 2024.
All stands must comply with the regulations set forth in this manual. Exhibitors that do NOT have a standpackage are required to complete this form and send it to the above address. Please attach a drawing or
diagram of your stand design, complete with measurements. Exhibitors whose stand designs have not been
approved by the Organizing Committee will not be permitted access to the venue for set-up purposes

If you hire a House display to build your booth you must register them filling this form:
NAME OF THE ASSEMBLYCOMPANY:CONTACT:EMAIL:STANDNO.:
PHONE:ALLOWED HIGHSCONTRACTED SPACEMAXIMUMHIGHS

UP TO 18 MTS 2

3 mts

19 MTS2
2- 53 MTS

54 MTS OR MORE

2

5 mts
6 mts

SENDING ALL THE INFORMATION REQUIRED, I CONFIRM THATH I HAVE READ THE RULES AND
REGULATIONS AND AGREE TO ALL TERMS SPECIFIED IN THE RULES AND REGULATIONS. I OBLIGATEMYSELF, ALL THE EMPLOYEES, REPRESENTATIVES AND PROVIDERS RECRUITED TO WORK ON THE COMPANY
EXHIBITION BOOTH MUST ALSO FOLLOW AND COMPLY WITH THIS RULES AND REGULATIONS.

ONCE THE BOOTH IS AUTHORIZED, YOU WILL RECEIVE YOUR BOOTH AUTHORIZATION LETTER TO GET IN TO
THE VENUE

19

4.Terms and Conditions
Excerpt from the Exhibition Space Lease Agreement.

I General Dispositions
1.
2.
3.

The Committee declares to be the organizer of the exhibition named Industrial Transformation MEXICO 2024 to be held at:
Poliforum Leon in León, Guanajuato, Mexico, from October 9 to 11, 2024.
The signer of this agreement declares to have authorization of the Exhibitor to act on his behalf and bind the Exhibitor to the
obligations arising out of this agreement, in accordance to the information provided in page 1 of this document.
The Organizing Committee grants the Exhibitor a defined space of exhibition, which will be identified and detailed in thecorresponding floorplan (such space hereinafter referred to as the “Stand(s)”), based on the space request and information
supplied in page 1 of this agreement. The exhibitor acknowledges his participation cannot be conditioned to the assignment ofany particular location and that final space assignments are made at the discretion of the organizer.

II Conditions of Payment
4.

5.

6.

7.

8.

The Exhibitor will pay the Committee an agreed amount corresponding to the space assigned, as payment for the right to use
the Stand(s) solely and exclusively during the days designated by the Committee. The abovementioned amount shall be paid
in its entirety before the exhibition takes place in accordance with the following payment schedule: a 20% deposit is requiredwith the presentation of the contract; 50% of the total amount must be paid 90 days prior to the show; full payment is due
60 days prior of the show. Payments must be made in the currency the Exhibitor was invoiced, this being either Mexican
pesos or US dollars applying a previously agreed upon exchange rate. The payments shall be made through wire transfer or
certified check issued in favor of Italian German Exhibition Company México S.A. de C.V. as per instructions provided with therespective invoice. The exhibitor will assume all costs and fees generated by wire transfer services and other forms of
payment.
In the exceptional case of payments made with regular checks, these always shall be received subject to collection; in theevent of insufficient balance, the Committee reserves the right to enforce the payment of the documents, as well as
additional fees foreseen as minimum in the General Law of Credit Instruments and Operations, or to alternatively rescind theobligations derived from this agreement without needing a judicial resolution thereof.
By signing this agreement, the Exhibitor is committed to payment and participation in the exhibition. Cancelation fees will
apply even in the absence of advance payments, as described in page 1 of this agreement. In case of no-show, the Exhibitor
remains obligated to payment of the total amount agreed upon, and the Committee, in order to preserve the good image ofthe event, reserves the right to use the Exhibitor’s space in accordance to its best judgement.
In the event that the Exhibitor does not make use of the Stand(s) contracted, the Exhibitor will lose in benefit of theCommittee any and all amounts they might have produced, without any further recourse, claim or bonuses, and cancellation
fees will still apply. In the event that the products to be displayed are not installed by 10:00 pm on the day before the start ofthe event, the Organizing Committee may use said space without liability on its part.
Termination by the Exhibitor. The termination of the contract by the exhibitor must be in writing and will be effective fromthe reception by the Committee to the following email address Azul Ogazón Gómez, Industrial Transformation MEXICO;
Italian German Exhibition Company México S.A. de C.V., to your email address azul.ogazon@igeco.mx. Upon termination ofthis Contract in writing in accordance with the established mentioned before, the total amount paid by the Exhibitor will be
for the benefit of the Organizing Committee, without liberating the Exhibitor from the payment of the cancellation fees
established:•••

120 days or more prior to the exhibition: 30%
Between 119 and 90 days: 50%
89 days or less: 100%

20

III Use of the Exhibit Space
9.
10.
11.

12.
13.
14.

15.

The Exhibitor accepts that the contracted space shall be used solely and exclusively to show the products described on thecorresponding sections in pages 1 and 2 of this agreement. The Organizing Committee reserves the right to relocate an Exhibitor
stand at its discretion.
Limitations of space: Exhibitor agrees to use its space solely as indicated in the exhibition floorplan. Any sales or promotional
activities by the Exhibitor outside the boundaries of its stand will require express permission by the Organizing Committee.
The Exhibitor has no authority to assign, transfer or dispose of the rights referred to in this agreement, and lend or lease, inwhole or in part, the Stand(s) hired, being obligated to only show products ordinarily manufactured or related to the same. The
exhibition area is to be returned by the Exhibitor in the same condition as it was handed over, without altering structures, hardwalls, furniture, or equipment part of his service package. Likewise, it is prohibited to nail, screw, paint or perforate the screens;the use of drywall, nailing or screwing objects of any type on floors or columns of the building; perform other types of drilling;
the use of load speakers or sound equipment of any kind which might interfere with the participation of other exhibitors; lightfire within the venue; use of flammable or toxic products; invade the halls and places of rest, since exhibit materials must always
be installed within the designated areas.
The exhibitor shall always be responsible to maintain personnel in the booth during the show hours. The Exhibitor, for purposesof installations, set-up and dismantling of exhibits, will adhere to the regulations included as part of the Exhibitor’s Manual,
which is published and updated on the Committee’s website.
The Exhibitor undertakes the responsibility to respect the regulations of the exhibition and of the venue. As a result of theabove, the Exhibitor is obligated to share the content of these regulations among their staff, delegates or designees hired tomeet its exhibition requirements or fulfill their obligations during the exhibition.
After the closing of the exhibition, the Exhibitor must vacate their materials and products within the schedule established in the
Exhibitor’s Manual, committing to deliver fully vacated the Stand(s) referred to in this contract, in the same condition it washanded over, as established by the exhibition regulations. The Organizing Committee accepts no liability with regards of the
Exhibitor’s materials or products. If the Stand(s) is(are) not properly vacated on time, the Exhibitor shall be obliged to pay any
costs the Organizing Committee might incur such as of overtime charges by the venue, storage and transportation expenses,
being necessary to cover these expenses in order to recover their goods, without responsibility to the Organizing Committee.
The Exhibitor has expressed its desire to take part in the event and agrees to adhere to all the terms and conditions stipulated in
the Exhibition Regulations, which are published and updated in the exhibition web site, and which become an integral part ofthis agreement, in the understanding that the Exhibitor has agreed to be bound by such regulations.

IV Exhibitor´s Liability
16. The Committee declares to have all the necessary permits to hold the event. Nonetheless, the Exhibitor is solely responsible forany and all required permits or authorizations from local, State or Federal authorities pertaining the Exhibitor’s individual
participation in the exhibition, such as but not limited to stand construction, staff, vendors, exhibits, use of trademarks, productdemonstrations, special equipment and services, etc.
17. Termination by the Organizer. The Committee reserves the right to terminate this contract immediately by notifying the
Exhibitor in writing in the event of an infringement by the exhibitor of any of the terms and conditions established in thisdocument, or in any additional agreement or in the exhibitor manual. The Committee is authorized (but has no obligation) todispose of any space which is liberated by any reason under this paragraph. The Exhibitor still has to pay all open amount related
to this contract.

V Security, Safety & Prevention

18. The Exhibitor exempts the Organizing Committee of any liability pertaining to damages or losses to third parties
resulting from the Exhibitor’s activities during the exhibition, including setup and dismantling. The Exhibitor is
responsible for providing sufficient insurance protection for any risks related to their presentation in the
exhibition.
19. From the opening time and for the duration of the Exhibition, due to security reasons, no Exhibitor will be allowed
to withdraw or vacate their items on display without the prior written authorization of the Committee. The
Committee will provide security services during the event but cannot assume any responsibility on the Exhibitor’s
property.

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VI Exclusion of Responsability
20. Given the nature of the use and enjoyment of the Stand(s) under this contract, both parties state and agree that
the Committee and the Exhibitor are totally independent contracting parties, therefore there is no link or labor
management relations arising from this agreement, in the understanding that the personnel hired for theexhibition of the Exhibitor’s products or goods is the sole responsibility of the Exhibitor, including the payment ofwages, benefits, taxes, duties, social security, INFONAVIT, AFORE and all other labor obligations.
Consequently, the Exhibitor will be obliged to hold the Committee harmless of any problems that may
arise, covering all expenses in which the Committee may incur because of disputes derived from suchcircumstances.
21. If the Exhibition is rescheduled, relocated, or shortened before the event start date, the signed contract
agreement will apply to the new time, location or duration, unless the Exhibitor objects in writing within two
weeks after receiving the written notification from the Committee. Should an objection notice be received thecompany will be able to utilize their investment towards the next event if the Committee determines that theexhibition cannot be postponed and executed within an appropriate future period, the Committee has the right tocancel the exhibition. In that case the Committee will transfer the investment to the next edition of the event. If
the exhibition is permanently canceled, the Committee will reimburse the exhibitor the amount for the total
space paid by the exhibitor within the following 30 (thirty) calendar days after the receipt of the notification.
22. In the event that the exhibition does not take place as scheduled for any reason beyond the reasonable control of
the Committee, including damage caused by visitors to the event, other exhibitors or persons acting on their own
initiative, or natural disasters, the Exhibitor frees the Committee of all responsibility for any damage and the claimof any type of compensation, including reimbursement of the participation fee. Additionally, the Committee
cannot assume responsibility for the volume of the audience, or the sales generated by the exhibitor during theevent.
23. The Organizing Committee cannot and does not assume any responsibility or liability for the actions, information,
products, and services offered by exhibiting companies. Exhibitors and visitors acknowledge that all negotiations
held among them are private in nature and independent of their contractual relationship, if any, with theCommittee, the Committee’s sponsors, or affiliates.
24. Force majeure. The Organizing Committee will not be responsible to the exhibitor for any loss suffered, nor will it bein breach under this exhibition contract for any delay, failure or interruption that results directly or indirectly fromindustrial actions, blackouts, fires, wars, SARS, pandemics, civil, popular or military disturbances, earthquakes, labor
disputes, the construction and / or modification of venues including the event venue, government regulation, strike,closure, court order, act of war, natural disasters, terrorist acts, violence, facilities malfunction, flood, epidemics,
explosion, accident, blockade, embargo, government limitations, weather related catastrophes, actions committed
by public enemies, riot or civil disturbance, disorder or lack of adequate transportation, inability to obtain sufficientlabor, state or federal regulations, government emergencies, or any other event or cause beyond the organizer's
control or if attendance at the exhibition is negatively affected by any of the events or causes named by this clause.
In such cases, the Organizing Committee will cancel the event, by a written notification to the exhibitor. Once said
notification has been delivered, the Committee will have no other obligation towards the Exhibitor. A change in thename of the event does not constitute a cancellation by the Organizer. In all these circumstances, the total amount
paid by the Exhibitor will be for the benefit of the Organizing Committee

VII Jurisdiction
25. For all matters concerning the interpretation and performance of this agreement, the parties expressly declare theirconsent to submit to the judges and courts of Mexico City, as well as to the legal provisions of the current Civil Code in force in
Mexico City, waiving the jurisdiction of any other Court corresponding to their present or future addresses.

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5. Additional Poliforum Services
Electricity Services
Written requests should be sent to Poliforum. Requests received during set-up will be subject toavailability, so we urge you to determine your electricity requirements before September 15th.

Hanging Services
Only Poliforum León staff members are authorized to hang signs and/or publicity inside the venue. In
the event your sign or structure does not meet the height and/or weight requirements
stipulated in this rules & regulations the approval of the Poliforum Operations Department must be
obtained.
The Poliforum Services Center will inform you of procedures for the reception and return of publicity
materials on making your request for the hanging of banners, signs, etc.
The venue´s crane has a maximum capacity of 40 kg. In the event the structure or object tobe hung is heavier, please consider renting the necessary equipment or two cranes (maximum 80kg), in which case the service charge will be double.
You may also consider hiring the services of a rigger to secure and/or anchor yourstructure using motors, pulleys, turnbuckles, steel cables, etc. For safety reasons, the rigger mustfirst pass a general medical checkup of vitals like blood pressure, heart rate and oxygen saturation. In
the event the rigger does not pass the checkup, a replacement must be hired.
NOTE: Hanging structures with several sections should be welded or secured using nuts and bolts toensure they do not come apart. for safety reasons, aluminum profile structures that employ oppressor
system may not be hung.
I M P O R T A N T:
AUTHORIZATION DEADLINE: SEPTEMBER 9th (send render, meassures, weight and materials of theelement to the e-mail atcexpositores@igeco.mx)
HIRING SEADLINE WITH THE VENUE: SEPTEMBER 15th.

Food & Beverages
Poliforum Leon will be handling food and beverage services for the event. For further information,please contact:
A&B Poliforum
Alan Mauricio Ramos
477 710 7000 ext.7291
eventos.especiales4@poliforumleon.com

Internet
Poliforum Leon will be handling Internet services for the event. For further information, please e-mailthe Poliforum Service Module.
Poliforum Sevice Module
Antonio Guevara+52 (477) 710 7000 ext. 7025
atencion.eventos7@poliforumleon.com

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6. List of Suppliers
The following is a list of suggested suppliers of services and solutions that is intended to facilitate yourparticipation in the event. Exhibitors are by no means obligated to use these services. ItalianGerman Exhibition Company México assumes no liability whatsoever for services rendered.

Design and Construction of Stands and Rental of Audiovisual Equipment
Requests received during set-up will be subject to availability.
Stand Construction
Selene Lamadrid
333-829-95-84
33-36-36-17-53
lamadrid_selene@hotmail.com

Francisco Collazo+52 55 4370 5691
fcollazo@sistexpo.com.mx

Eduardo Portugal
portugal@percepto.mx
Tel. 477 840 0087

International shipping and drayage
Alan Guerrero
alan.guerrero@naibgroup.com.mx
Tel. +52 55 5769 7415 / 7416 ext. 109

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Accommodation options in Leon, Gto., MX Special rates
2024
To consult the accommodation options that have special rates at ITM 2024, we ask you to enter thefollowing link and make sure that you provide the corresponding code:
https://industrialtransformation.mx/en/tarifas-especiales-para-hoteles/

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CONTACTO / CONTACT

Email: fairs@naibgroup.com.mx
Celular/Phone. +52 55 6581 0141 (Arturo Ortiz)
Celular/Phone. +52 55 6608 1257 (Xochitl Cruz)
Celular/Phone. +52 55 5331 0323 (Alan Guerrero)
Celular/Phone. +52 55 8048 3610 (Ivette Lozada)