Horizon Europe ProgrammeStandard Application Form (HE RIA, IA stage 1)
Application form (Part A)
Project proposal – Technical description (Part B)
Version 9.0
02 October 2023

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Application form (Part A)

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Horizon Europe Programme

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Standard Application Form (HE 1st stage RIA and IA)
Application form (Part A)
Version 1.0
03 June 2021

Disclaimer
This document is aimed at informing potential applicants for Horizon Europe funding. It serves only as an example. The actual
Web forms and templates, provided in the online submission system under the Funding and Tenders Portal, might differ from thisexample.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Structure of the Proposal
The proposal contains two parts:•

Part A of the proposal is generated by the IT system. It is based on the information entered by the participants
through the submission system in the Funding & Tenders Portal. The participants can update the information in thesubmission system at any time before final submission.

•

Part B of the proposal is the narrative part that includes two sections that each correspond to an evaluation criterion. Part B
needs to be uploaded as a PDF document following the templates downloaded by the applicants in the submission system
for the specific call or topic. The templates for a specific call may slightly differ from the example provided in this document.

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The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal.
The submission process consists of 6 steps:

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Instructions and footnotes in green will not appear in the text generated by the IT system.
For options [in square brackets]: the option that applies will be automatically shown in the IT system (Part A) or
included in the template of Part B offered by the IT system or you must select the appropriate value from apredefined list.
For fields in [grey in square brackets] (even if they are part of an option as specified in the previous item): enter
the appropriate data in the IT system.
Data in coloured fields will be prefilled by the IT tool.

Version
1.0

HISTORY OF CHANGES

Publication
date

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- Step 1: Logging in the Portal- Step 2: Select the call, topic and type of action in the Portal- Step 3: Create a draft proposal: Title, acronym, summary, main organisation and contact details- Step 4: Manage your parties and contact details: add your partner organisations and contact details.
- Step 5: Edit and complete web forms for proposal part A and upload proposal part B- Step 6: Submit the proposal

03.06.2021

ChangesInitial version

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXXApplication Forms.

Horizon Europe

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Application forms (Part A)

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Type of action:m

Topic:

toType of Model Grant Agreement:

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Proposal number:

1

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2

Title

Actionam

Sectionpl

Table of contentse,nProposal acronym:

3

General information
Participants
Budget

The forms must be filled in for each proposal in the submission system. Some data fields in the forms are pre-filled based on the previous
steps in the submission wizard.

Version of template used

Page 1 of 9

Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by theFunding and Tenders Portal Submission Service.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

1 – General information
Section 1 provides basic data on the proposal. It can be filled in by contacts of the coordinator. Other participants may view this section only. Read-onlyparts are marked in blue.

Topic

Type of action

CallType of Model Grant Agreement
Acronym is mandatory

Proposal title

Max 200 characters (with spaces). Must be understandable for non-specialists in your field.

eAcronym

Estimated duration of the project in full months.

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Duration inmonthscoFixed keyword

toFixed keyword

Enter any words you think give extra detail of the scope of your proposal (max 200 characters withspaces).

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Free keywords

pletNote that for technical reasons, the following characters are not accepted in the Proposal Title and will be removed: < > " &Abstract

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The abstract should provide the reader with a clear understanding of the objectives of the proposal, how they will be achieved, and their relevance tothe Work Programme. This summary will be used as the short description of the proposal in the evaluation process and in communications to theprogramme management committees and other interested parties. It must therefore be short and precise and should not contain confidential
information. Use plain typed text, avoiding formulae and other special characters. If the proposal is written in a language other than English, please
include an English version of this abstract in the Part B (technical description) of the proposal. .

Has this proposal (or a very similar one) been submitted in the past 2 years in response to a callfor proposals under any EU programme, including the current call? A `similar' proposal or contract is one
that differs from the current one in minor ways, and in which some of the present consortium members are involved.

Please give the proposal reference or contract number

Version of template used

Page 2 of 9

Yes
XXXXX-X

Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by theFunding and Tenders Portal Submission Service.

NoApplication Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Participant short name: XXXX

Declarations

These declarations can be filled in by any coordinator contact(s). All declarations are mandatory.

We declare to have the explicit consent of all applicants on their participation and on the content of
this proposal.

2)

We confirm that the information contained in this proposal is correct and complete and that none ofthe project activities have started before the proposal was submitted (unless explicitly authorisedin the call conditions).

3)

We declare:– to be fully compliant with the eligibility criteria set out in the call– not to be subject to any exclusion grounds under the EU Financial Regulation 2018/1046– to have the financial and operational capacity to carry out the proposed project.

4)

We acknowledge that all communication will be made through the Funding & Tenders Portal
electronic exchange system and that access and use of this system is subject to the Funding &Tenders Portal Terms & Conditions.





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We declare that the proposal complies with ethical principles (including the highest standards ofresearch integrity as set out in the ALLEA European Code of Conduct for Research Integrity, as well
as applicable international and national law, including the Charter of Fundamental Rights of theEuropean Union and the European Convention on Human Rights and its Supplementary Protocols.
Appropriate procedures, policies and structures are in place to foster responsible research practices,to prevent questionable research practices and research misconduct, and to handle allegations ofbreaches of the principles and standards in the Code of Conduct.
We declare that the proposal has an exclusive focus on civil applications (activities intended to be
used in military application or aiming to serve military purposes cannot be funded). If the project
involves dual-use items in the sense of Regulation 2021/821, or other items for which authorisation isrequired, we confirm that we will comply with the applicable regulatory framework (e.g. obtain
export/import licences before these items are used).

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7)

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6)

We have read, understood and accepted the Funding & Tenders Portal Terms & Conditions andPrivacy Statement that set out the conditions of use of the Portal and the scope, purposes, retention
periods, etc. for the processing of personal data of all data subjects whose data we communicate forthe purpose of the application, evaluation, award and subsequent management of our grant, prizes
and contracts (including financial transactions and audits).



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5)

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1)



aim at human cloning for reproductive purposes;
intend to modify the genetic heritage of human beings which could make such changes
heritable (with the exception of research relating to cancer treatment of the gonads,
which may be financed);
intend to create human embryos solely for the purpose of research or for the purposeof stem cell procurement, including by means of somatic cell nuclear transfer;lead to the destruction of human embryos (for example, for obtaining stem cells).

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8) We confirm that the activities proposed do not

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These activities are excluded from funding.
We confirm that for activities carried out outside the Union, the same activities would havebeen allowed in at least one EU Member State.

10) [Additional option for LUMP SUM Grants: For Lump Sum Grants with on a detailed budget table:
We understand and accept that the EU lump sum grants must be reliable proxies for the actual costsof a project and confirm that the detailed budget for the proposal has been established in accordancewith our usual cost accounting practices and in compliance with the basic eligibility conditions for EU
actual cost grants (see AGA ― Annotated Grant Agreement, art 6) and exclude costs that are
ineligible under the Programme. Purchases and subcontracting costs must be done taking into9)Version of template used

Page 3 of 9

Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by theFunding and Tenders Portal Submission Service.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Participant short name: XXXX

account best value for money and must be free of conflict of interest. ]The coordinator is only responsible for the information relating to their own organisation. Each applicant remains responsible for the
information declared for their organisation. If the proposal is retained for EU funding, they will all be required to sign a declaration of
honour.

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False statements or incorrect information may lead to administrative sanctions under the EU Financial Regulation.

Version of template used

Page 4 of 9

Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by theFunding and Tenders Portal Submission Service.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Participant short name: XXXX

2 – Participants
List of participating organisations#

Participating Organisation Legal NameCountry

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2
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add, delete, edit and re-order partners in the consortium
add, delete, edit and re-order contact points for those organisations

coedit all sections of the administrative forms

upload, delete, view and download Part B and Annexes (when required for the call)view all the information in this screen, but not edit ittosubmit the proposal

Participant contacts may:edit only the section for their organisation in the administrative forms (including budget)
view the entire administrative forms
view/download the Part B and other Annexes

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Coordinator contacts have the rights to:

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You can manage the list of organisations and access rights of persons at Step 4 of the submission process. You may identify and give access to as
many contact persons of the selected organisations as you wish. The identification is based upon the e-mail address of the person. When you add acontact person, you will be prompted to supply the contact details: name, e-mail, phone.

plPerson in charge of the proposal (main contact person): Each organisation needs to have one main contact person identified; the main contact person
will have to fill in full contact details in the administrative form. The 'Main Contact Person' for the coordinating organisation (Participant no. 1) will become
the primary contact person for the Services. Other contact persons may also be identified and may receive read-only or full access rights. Contact
persons with full access rights of the coordinator (Participant no. 1) will be called 'Coordinator contacts' in the Funding & Tenders Portal, while for theother participants 'Participant Contacts'; contact persons with read-only rights will be called 'Team Members'. Other contact persons are listed with basic
details in the administrative form.

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Access rights: The main contact person and contact persons of the coordinator with full access rights have the same level of rights: they can manage thelist of participants and contacts, edit any part of the administrative part of the proposal and upload any attachments (e.g. Part B - technical description),and submit the proposal. Contact persons with read-only rights can only view/download the information. Participant contacts with full access rights canonly edit their section of the administrative form and view all proposal data.
Access rights can be revoked by the Coordinating Organisation contacts. The person who created the proposal cannot be deleted.
Invitation: All contacts will receive an e-mail and a notification to the Portal about the invitation to the proposal upon saving the data at Step 4 of thesubmission process.

Version of template used

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Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by theFunding and Tenders Portal Submission Service.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Participant short name: XXXX

Organisation data
The section shows the administrative data of the participating organisation as registered and/or validated in the central registry of organisations of theEuropean Commission, linked to the given PIC number. Data in blue is read-only, modification is not possible in the proposal forms. For more information
on how to modify this information, please visit the online manual on the participant register.

PIC

Legal name

Short name
Address of the organisationeStreetTown

plet

PostcodeCountrym

Webpage

Read more about legal statuses.

Public .................................................................... unknown
unknown

Legal person .................................................

toNon-profit .............................................................. unknown

coSpecific legal statuses

International organisation....................................... unknown

International organisation of European interest ...... unknownotSecondary or higher education establishment ....... unknown
Research organisation ........................................... unknowne,n

SME status

The enterprise data of the organisation is taken from the participant register. Changes to the self-declared or self-assessed SME data can be
performed by the self-registrant or by the LEAR (Legal Entity Appointed Representative) in the participant register.

SME self-declaration status ................................... unknownpl

SME self-assessment ............................................ unknownam

SME validation ....................................................... unknown

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Based on the above details of the Participant Registry the organisation is not an SME (small- and medium-sized enterprise) for the call.

Version of template used

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Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by theFunding and Tenders Portal Submission Service.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Participant short name: XXXX

Departments carrying out the proposed work
The information serves mainly statistical purposes. For determining the eligibility of the proposal, the official address of the organisation is taken into
account.

Department 1
Department name not applicable Same as organisation address

StreetpletePlease enter street name and number

Town

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PostcodetocoCountry

Links with other participants

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Please indicate if there are dependencies with other participants of the proposal.
Two participants (legal entities) are dependent on each other where there is a controlling relationship between them:* A legal entity is under the same direct or indirect control as another legal entity ;or* A legal entity directly or indirectly controls another legal entity; or* A legal entity is directly or indirectly controlled by another legal entity. Control:plLegal entity A controls legal entity B if:* A, directly or indirectly, holds more than 50% of the nominal value of the issued share capital or a majority of the voting rights of theshareholders or associates of B, or* A, directly or indirectly, holds in fact or in law the decision-making powers in B.

Exam

The following relationships between legal entities shall not in themselves be deemed to constitute controlling relationships:(a) the same public investment corporation, institutional investor or venture-capital company has a direct or indirect holding of more than 50 %of the nominal value of the issued share capital or a majority of voting rights of the shareholders or associates;(b) the legal entities concerned are owned or supervised by the same public body.

Type of link

[Same group]

Participant
Select one participant from the list of participants[Controls][Is controlled by]

Version of template used

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Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by theFunding and Tenders Portal Submission Service.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Participant short name: XXXX

Main contact person
This will be the person the EU services will contact concerning this proposal (e.g. for additional information, invitation to hearings, sending ofevaluation results, convocation to start grant preparation). The data in blue is read-only. Details (name, first name and e-mail) of Main Contact
persons should be edited in step ‘Participants’ of the submission wizard.

GenderMan

Last nameNon binarypletFirst name

Woman

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Title

E-mailPosition in org.

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Please indicate the position of the personcoDepartment

 Same as organisation

 Same as organisation address

toStreet

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Town

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Country

Post codeplWebsiteam

Phone 1

Phone 2Other contact persons

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Last namee-mailPage 8 of 9

Phone

Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by
the Funding and Tenders Portal Submission Service.

Application Forms
Proposal ID XXXXXXXXX

Acronym XXXXXXX

Participant short name: XXXX

3 – Budget for the proposal

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TOTAL Requested EU
contribution to eligible costs(Requested grant amount) - EUR

Version of template used

Page 9 of 9

Last saved dd/mm/yyyy HH:mm

This proposal version was submitted by [Name, FAMILY NAME] on [dd/mm/yyyy HH:mm:ss] Brussels Local Time. Issued by
the Funding and Tenders Portal Submission Service.

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Project proposal – Technical description (Part B)

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Horizon Europe ProgrammeamplStandard Application Form (HE 1st stage RIA and IA)

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Project proposal – Technical description (Part B)
Version 3.6
2 October 2023

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

Structure of the Proposal
The proposal contains two parts:•

Part A of the proposal is generated by the IT system. It is based on the information entered by the participants
through the submission system in the Funding & Tenders Portal. The participants can update the information in thesubmission system at any time before final submission.

•

Part B of the proposal is the narrative part that includes three sections that each correspond to an evaluation criterion. Part
B needs to be uploaded as a PDF document following the templates downloaded by the applicants in the submission system
for the specific call or topic. The templates for a specific call may slightly differ from the example provided in this document.

The electronic submission system is an online wizard that guides you step-by-step through the preparation of your proposal.
The submission process consists of 6 steps:

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- Step 1: Logging in the Portal- Step 2: Select the call, topic and type of action in the Portal- Step 3: Create a draft proposal: Title, acronym, summary, main organisation and contact details- Step 4: Manage your parties and contact details: add your partner organisations and contact details.
- Step 5: Edit and complete web forms for proposal part A and upload proposal part B- Step 6: Submit the proposal

HISTORY OF CHANGES
VersionPublication
date

1.0

03.06.2021

Initial version

2.0

21.01.2022

Remove table of participants in part B

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Changes

Reorder of points in ‘Impact’ section

15.02.2022



3.0

11.07.2022

Consolidation, formatting and layout changes. Tags added

3.1

08.09.2022



Added instructions on Artificial intelligence

3.2

15.11.2022



Added instructions on the blind evaluation process

08.12.2022



Added detailed instructions on the blind evaluation process

07.02.2023



Added guidance on the blind evaluation process and information about tags

3.5

25.04.2023

Clarified instructions on impact (reference to measures to maximise the impact
removed)

3.6

27.09.2023

Guidance on the use of AI for the preparation of the proposal

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3.3

Removal of sentence referring to dissemination and exploitation

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2.1

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

Proposal template Part B: technical description(for short proposals: first stage of a two-stage submission procedure)This template is to be used in a first stage of a two-stage submission procedure.
The structure of this template must be followed when preparing your proposal. It has been designed to ensure thatthe important aspects of your planned work are presented in a way that will enable the experts to make an effective
assessment against the evaluation criteria. Sections 1 and 2 each correspond to an evaluation criterion for a firststage proposal in a two-stage submission procedure.

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Please be aware that proposals will be evaluated as they were submitted, rather than on their potential if certainchanges were to be made. This means that only proposals that successfully address all the required aspects will
have a chance of being funded. There will be no possibility for significant changes to content, budget andconsortium composition during grant preparation.
Page limit: The page limit is 10 pages. The number of pages included in each section of this template is only
indicative.

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The page limit will be applied automatically. At the end of this document you can see the structure of theactual proposal that you need to submit, please remove all instruction pages that are watermarked.

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If you attempt to upload a proposal longer than the specified limit before the deadline, you will receive an
automatic warning and will be advised to shorten and re-upload the proposal. After the deadline, excess pages (inover-long proposals/applications) will be automatically made invisible and will not be taken into consideration by
the experts. The proposal is a self-contained document. Experts will be instructed to ignore hyperlinks to
information that is specifically designed to expand the proposal, thus circumventing the page limit.

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The following formatting conditions apply.

toPlease, do not consider the page limit as a target! It is in your interest to keep your text as concise as possible, since
experts rarely view unnecessarily long proposals in a positive light.

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The reference font for the body text of proposals is Times New Roman (Windows platforms), Times/Times New
Roman (Apple platforms) or Nimbus Roman No. 9 L (Linux distributions).
The use of a different font for the body text is not advised and is subject to the cumulative conditions that the fontis legible and that its use does not significantly shorten the representation of the proposal in number of pages
compared to using the reference font (for example with a view to bypass the page limit).

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The minimum font size allowed is 11 points. Standard character spacing and a minimum of single line spacing is to
be used. This applies to the body text, including text in tables.

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Text elements other than the body text, such as headers, foot/end notes, captions, formula's, may deviate, but mustbe legible.

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The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers orheaders).
This document is tagged. Do not delete the tags; they are needed for our internal processing of information, mostly
for statistical gathering. In that light, please do not move, delete, re-order, alter tags in any way, as they might
create problems in our internal processing tools. Tags do not affect or influence the outcome of your application.

Part B - Page 1 of 8

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

Guidance for blind evaluations

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Proposals submitted to a call taking part in the blind evaluation pilot must be anonymous: proposals may notcontain any direct or indirect reference to the organisations or persons participating in the proposals. This meansthat participants must not disclose applicants’ organisation names, acronyms, logos nor names of personnel in thePart B of the application (the narrative uploaded as a pdf document). In addition, names of proposers or theirorganisations should not be potentially identifiable indirectly, via, for instance, links to web pages or throughreferences to their role and previous experience.
The proposal can include references to their own publications if there is no emphasis that the publication is
authored by one or more of the proposers.
The proposal will be declared inadmissible if its anonymity is not respected in the part B of the application.
Information on the identity of participants should be included only in proposal Part A (the structured online web
forms).
How to insert references to publicationsm

The proposal can include references to participants’ own publications if there is no emphasis that the publication is
authored by one or more of the proposers.

tocoFor example, the following statement will not be admissible:‘For climate impact, we will use greenhouse gas emission intensities, following a methodology developed
previously by a project partner (Dalin et al.)’but the following would be ok:‘For climate impact, we will use greenhouse gas emission intensities, following the methodology describedin Dalin et al.’ot

Examples of statements resulting in inadmissible proposals- ‘Most of project’s participants have been involved in the previous H2020 project, NANOCOM...’‘For climate impact, we will use greenhouse gas emission intensities, following a methodology developed
previously by a project partner (Dalin et al.)’-‘This task in WP3 will be based on outputs generated by some participants of the consortium’, (with a linkin the footnote to a YouTube video or webpage where participants can be identified)-‘The consortium includes the largest research institute in France’-‘Partner 3 is the leading company in Spain for wind turbine installation’-‘Our current research expands our previous findings described in a recently published article (Wiliam et al,2022)’

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‘The consortium consists of leaders in the high tech industry, including the biggest in terms of capitalconstructor of micro chips ‘-‘The coordinator organisation was the one who first introduced the concept of m-RNA in vaccines’-‘The consortium consists of 2 research centres (including an international one based in Geneva) and theoldest university in Belgium’

Part B - Page 2 of 8

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

DEFINITIONS
Critical risk

A critical risk is a plausible event or issue that could have a high adverse impact on the ability ofthe project to achieve its objectives.
Level of likelihood to occur (Low/medium/high): The likelihood is the estimated probability thatthe risk will materialise even after taking account of the mitigating measures put in place.
Level of severity (Low/medium/high): The relative seriousness of the risk and the significance of its
effect.
A report that is sent to the Commission or Agency providing information to ensure effective
monitoring of the project. There are different types of deliverables (e.g. a report on specificactivities or results, data management plans, ethics or security requirements).

Impacts

Wider long term effects on society (including the environment), the economy and science, enabledby the outcomes of R&I investments (long term). It refers to the specific contribution of the projectto the work programme expected impacts described in the destination. Impacts generally occur
some time after the end of the project.

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Deliverable

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Example: The deployment of the advanced forecasting system enables each airport to increasemaximum passenger capacity by 15% and passenger average throughput by 10%, leading to a 28%
reduction in infrastructure expansion costs.
Control points in the project that help to chart progress. Milestones may correspond to theachievement of a key result, allowing the next phase of the work to begin. They may also beneeded at intermediary points so that, if problems have arisen, corrective measures can be taken.
A milestone may be a critical decision point in the project where, for example, the consortium
must decide which of several technologies to adopt for further development. The achievement ofa milestone should be verifiable.

Objectives

The goals of the work performed within the project, in terms of its research and innovation
content. This will be translated into the project’s results. These may range from tackling specificresearch questions, demonstrating the feasibility of an innovation, sharing knowledge among
stakeholders on specific issues. The nature of the objectives will depend on the type of action, andthe scope of the topic.

Outcomes

The expected effects, over the medium term, of projects supported under a given topic. The
results of a project should contribute to these outcomes, fostered in particular by the
dissemination and exploitation measures. This may include the uptake, diffusion, deployment,
and/or use of the project’s results by direct target groups. Outcomes generally occur during or
shortly after the end of the project.

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Milestone

Example: 9 European airports adopt the advanced forecasting system demonstrated during the
project.

Pathway to Logical steps towards the achievement of the expected impacts of the project over time, in
impactparticular beyond the duration of a project. A pathway begins with the projects’ results, to theirdissemination, exploitation and communication, contributing to the expected outcomes in thework programme topic, and ultimately to the wider scientific, economic and societal impacts of
the work programme destination.
Research
outputResults generated by the action to which access can be given in the form of scientific publications,data or other engineered outcomes and processes such as software, algorithms, protocols andPart B - Page 3 of 8

Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

electronic notebooks.
Results

What is generated during the project implementation. This may include, for example, know-how,innovative solutions, algorithms, proof of feasibility, new business models, policy
recommendations, guidelines, prototypes, demonstrators, databases and datasets, trained
researchers, new infrastructures, networks, etc. Most project results (inventions, scientific works,etc.) are ‘Intellectual Property’, which may, if appropriate, be protected by formal ‘Intellectual
Property Rights’.
Example: Successful large-scale demonstrator: trial with 3 airports of an advanced forecasting
system for proactive airport passenger flow management.

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See Work Programme General Annexes B

pletTechnology
Readiness
Level

Guidance on the use of generative AI tools for the preparation of the proposalcom

When considering the use of generative artificial intelligence (AI) tools for the preparation of the proposal, it isimperative to exercise caution and careful consideration. The AI-generated content should be thoroughly
reviewed and validated by the applicants to ensure its appropriateness and accuracy, as well as its compliancewith intellectual property regulations. Applicants are fully responsible for the content of the proposal (even thoseparts produced by the AI tool) and must be transparent in disclosing which AI tools were used and how they were
utilized.

toSpecifically, applicants are required to:

Verify the accuracy, validity, and appropriateness of the content and any citations generated by the AI
tool and correct any errors or inconsistencies.

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Provide a list of sources used to generate content and citations, including those generated by the AI tool.
Double-check citations to ensure they are accurate and properly referenced.

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Be conscious of the potential for plagiarism where the AI tool may have reproduced substantial text fromother sources. Check the original sources to be sure you are not plagiarizing someone else’s work.

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Acknowledge the limitations of the AI tool in the proposal preparation, including the potential for bias,
errors, and gaps in knowledge.

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Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

Fill in the title of your proposal below.

TITLE OF THE PROPOSALeThis proposal is submitted to a call that is evaluated blindly (evaluators
do not know the identity of participants in proposal). You must notdisclose applicants’ organisation names, acronyms, logos nor names of
personnel in Part B of your application. If you do, your proposal will bedeclared inadmissible. You include information on the identity of theparticipants in the proposal Part A.
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Excellence
Excellence – aspects to be taken into account.

Clarity and pertinence of the project’s objectives, and the extent to which the proposed
work is ambitious, and goes beyond the state of the art.

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Soundness of the overall methodology.

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The following aspects will be taken into account only to the extent that the proposed work is within thescope of the work programme topic.
Objectives and ambition #@PRJ-OBJ-PO@# [e.g. 2 pages]

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1.1

Briefly describe the objectives of your proposed work. Why are they pertinent to the work programme
topic? Are they measurable and verifiable? Are they realistically achievable?

•

Describe how your project goes beyond the state-of-the-art, and the extent the proposed work is
ambitious. Indicate any exceptional ground-breaking R&I, novel concepts and approaches, new products,
services or business and organisational models. Where relevant, illustrate the advance by referring to
products and services already available on the market. Refer to any patent or publication search carried
out.

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The description of the above should be provided in general terms, to preserve the anonymity of the
proposal.

Describe where the proposed work is positioned in terms of R&I maturity (i.e. where it is situated in the
spectrum from ‘idea to application’, or from ‘lab to market’). Where applicable, provide an indication of
the Technology Readiness Level, if possible distinguishing the start and by the end of the project.

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Please bear in mind that advances beyond the state of the art must be interpreted in the light ofthe positioning of the project. Expectations will not be the same for RIAs at lower TRL, comparedwith Innovation Actions at high TRLs.
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1.2

Methodology #@CON-MET-CM@# #@COM-PLE-CP@# [e.g. 5 pages]•

Describe and explain the overall methodology, referring briefly, where necessary, to the concepts, models
and assumptions that underpin your work.
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EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

Explain how this will enable you to deliver your project’s objectives.

Where relevant, include how the project methodology complies with the ‘do no significant harm’principle as per Article 17 of Regulation (EU) No 2020/852 on the establishment of a framework tofacilitate sustainable investment (i.e. the so-called 'EU Taxonomy Regulation'). This means that themethodology is designed in a way it is not significantly harming any of the six environmental
objectives of the EU Taxonomy Regulation.
If you plan to use, develop and/or deploy artificial intelligence (AI) based systems and/or
techniques you must demonstrate their technical robustness. AI-based systems or techniquesshould be, or be developed to become:•socially robust, in that they duly consider the context and environment in which they
operate•reliable and function as intended, minimizing unintentional and unexpected harm,
preventing unacceptable harm and safeguarding the physical and mental integrity ofhumans•able to provide a suitable explanation of their decision-making processes, whenever they
can have a significant impact on people’s lives.

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technically robust, accurate and reproducible, and able to deal with and inform about
possible failures, inaccuracies and errors, proportionate to the assessed risk they pose

When relevant for your project, refer briefly to the aspects below:

Any national or international research and innovation activities whose results will feed into theproject, and how that link will be established.

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The point above refers to activities in general and not to those carried out by theparticipants. It should be nevertheless kept in mind that the description has to be in linewith the anonymity of the proposal.
How expertise and methods from different disciplines will be brought together and integrated inpursuit of your objectives. If you consider that an inter-disciplinary approach is unnecessary in thecontext of the proposed work, please provide a justification.

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For topics where the Work Programme indicates the need for the integration of social sciences
and humanities, show the role of these disciplines in the project or provide a justification if you
consider that these disciplines are not relevant to your proposed project.

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How the gender dimension (i.e. sex and/or gender analysis) is taken into account in the project’s
research and innovation content.

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Note: This section is mandatory except for topics which have been identified in the work
programme as not requiring the integration of the gender dimension into R&I content.
Remember that that this question relates to the content of the planned research andinnovation activities, and not to gender balance in the teams in charge of carrying out
the project.
Sex and gender analysis refers to biological characteristics and social/cultural factors
respectively. For guidance on methods of sex / gender analysis and the issues to be taken
into account, please refer to https://ec.europa.eu/info/news/gendered-innovations-22020-nov-24_en

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EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

How appropriate open science practices are implemented as an integral part of the proposed
methodology. Show how the choice of practices and their implementation are adapted to the nature ofyour work, in a way that will increase the chances of the project delivering on its objectives. If you believethat none of these practices are appropriate for your project, please provide a justification here.

Research data management and management of other research outputs: Applicants
generating/collecting data and/or other research outputs (except for publications) during the project
must provide maximum 1/2 page on how the data/ research outputs will be managed in line with the
FAIR principles (Findable, Accessible, Interoperable, Reusable).

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Open science is an approach based on open cooperative work and systematic sharing of
knowledge and tools as early and widely as possible in the process. Open science practices include
early and open sharing of research (for example through preregistration, registered reports, preprints, or crowd-sourcing); research output management; measures to ensure reproducibility of
research outputs; providing open access to research outputs (such as publications, data, software,models, algorithms, and workflows); participation in open peer-review; and involving all relevant
knowledge actors including citizens, civil society and end users in the co-creation of R&I agendas
and contents (such as citizen science).

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For guidance on open science practices and research data management, please refer to the relevant
section of the HE Programme Guide on the Funding & Tenders Portal.
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Impact #@IMP-ACT-IA@#
Impact – aspects to be taken into account.

otCredibility of the pathways to achieve the expected outcomes and impacts specified in
the work programme, and the likely scale and significance of the contributions due tothe project.

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2.

The results of your project should make a contribution to the expected outcomes set out for the work programme
topic over the medium term, and to the wider expected impacts set out in the ‘destination’ over the longer term.

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In this section you should show how your project could contribute to the outcomes and impacts described in thework programme, and the likely scale and significance of this contribution.
Project’s pathways towards impact [e.g. 3 pages]
Provide a narrative explaining how the project’s results are expected to make a difference in terms ofimpact, beyond the immediate scope and duration of the project. The narrative should include thecomponents below, tailored to your project.

Ex•(a) Describe the unique contribution your project results would make towards (1) the outcomes specified
in this topic, and (2) the wider impacts, in the longer term, specified in the respective destinations in
the work programme.
Be specific, referring to the effects of your project, and not R&I in general in this field.
State the target groups that would benefit. Even if target groups are mentioned in general terms
in the work programme, you should be specific here, breaking target groups into particularinterest groups or segments of society relevant to this project.
The outcomes and impacts of your project may be:
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EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023•

Scientific, e.g. contributing to specific scientific advances, across and within disciplines,
creating new knowledge, reinforcing scientific equipment and instruments, computing
systems (i.e. research infrastructures);•

Economic/technological, e.g. bringing new products, services, business processes to themarket, increasing efficiency, decreasing costs, increasing profits, contributing tostandards’ setting, etc.

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Societal , e.g. decreasing CO2 emissions, decreasing avoidable mortality, improving policies
and decision making, raising consumer awareness.

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Only include such outcomes and impacts where your project would make a significant and directcontribution. Avoid describing very tenuous links to wider impacts. However, include any potential
negative environmental outcome or impact of the project including when expected results arebrought at scale (such as at commercial level). Where relevant, explain how the potential harm
can be managed.

m(b) Give an indication of the scale and significance of the project’s contribution to the expected outcomes
and impacts, should the project be successful. Provide quantified estimates where possible andmeaningful.

toco‘Scale’ refers to how widespread the outcomes and impacts are likely to be. For example, in termsof the size of the target group, or the proportion of that group, that should benefit over time;‘Significance’ refers to the importance, or value, of those benefits. For example, number of
additional healthy life years; efficiency savings in energy supply.

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Explain your baselines, benchmarks and assumptions used for those estimates. Wherever possible,
quantify your estimation of the effects that you expect from your project. Explain assumptions thatyou make, referring for example to any relevant studies or statistics. Where appropriate, try to use
only one methodology for calculating your estimates: not different methodologies for eachpartner, region or country (the extrapolation should preferably be prepared by one partner).
Your estimate must relate to this project only - the effect of other initiatives should not be taken
into account.

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(c) Describe any requirements and potential barriers - arising from factors beyond the scope andduration of the project - that may determine whether the desired outcomes and impacts areachieved. These may include, for example, other R&I work within and beyond Horizon Europe;
regulatory environment; targeted markets; user behaviour. Indicate if these factors might evolve overtime. Describe any mitigating measures you propose, within or beyond your project, that could beneeded should your assumptions prove to be wrong, or to address identified barriers.
Note that this does not include the critical risks inherent to the management of the project itself ,which should be described in the full proposal submitted at the 2nd stage of the procedure under‘Implementation’.
When describing the above, please pay attention to preserve the anonymity of the proposal.
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Call: [insert call identifier] — [insert call name]

EU Grants: Application form (HE 1st stage RIA and IA): V3.6 – 2.10.2023

Proposal template Part B: technical description
TITLE OF THE PROPOSAL

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1.

Excellence

1.1

Objectives and ambition #@PRJ-OBJ-PO@#

Insert here text for your proposal

Methodology #@CON-MET-CM@# #@COM-PLE-CP@#

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#§PRJ-OBJ-PO§#

Insert here text for your proposal

Impact #@IMP-ACT-IA@#

2.1

Project’s pathways towards impact

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#§CON-MET-CM§# #§COM-PLE-CP§# #§REL-EVA-RE§#

toInsert here text for your proposal

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