The Toyota Foundation 2024 International Grant Program
Application Form
Notes:
Please be sure to read the Program Guidelines before filling out this form.
DO NOT alter the size of the text boxes. Delete the Notes in the boxes. Altered or incomplete applications will
not be accepted. Set the font size to either 10.5 or 11. You may provide images as needed to explain explicitly.
The maximum file size is 1MB.

1. Project Overview Matrix

Refer the Toyota Foundation’s Guiding Principles for Grants.

Focused (targeted) issues and purposes of the project
Note to cover the following points (delete the points on completing your application. Same in theother boxes.)●How your project contributes to the society?
●Importance of the issue: urgency and future oriented vision of the issue, volume and size of
influenced people/area, etc.
●List precedent cases or similar projects. If none, analyze the reason.

Content of activities and the methods
Note to cover the following points.
●Foresight and future oriented vision of your activities.
●Visions and strategies to increase sustainability and development of the activity and its impact.

Tangible outputs and expected impacts
Note to cover the following points.
●Expected output and impacts; short-term, mid-term and long term.

12. Principal project members
Please list the project representative first. Same person can serve the roles concurrently.
Role in the project1.

Project representative2.

Contact person

3.

Accounts manager

4.

In-Country/Area director

Name

age

Organization /position, etc.

5.
6.
7.
8.
9.
10.

In-Country/Area director

11.
12.
13.
14.
15.
16.

In-Country/Area director

17.
18.
19.
20.

If there are more than 4 countries/areas or 20 project members, please make a copy of this page.

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3. Professional history of the Project representative, In-Country/Area directors and otherprincipal project members and their roles in the proposed project
Please also add URLs for relevant organizations / projects, if any.

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4. Focused issues
Describe current situation of the focused issues.
(Current situation of the focused issues)(Background and analysis of the barriers to improvements and solution of the focused issues)

45. Content of activities and their methods
Describe activities and their methods for achieving purposes of the project.
(Purpose and method of the activity in the first phase of the project)(Purpose and method of the activity in the middle of the project)(Purpose and method of the activity in the final phase of the project)

56. Expected outputs/achievements and the deliverable products of the project
Explain what would be the tangible/intangible outputs/achievements, as well as the deliverable
products of the project. Notify forms of products (reports, movies, symposia, workshops, exhibitions,etc.) and targets audience.
(Expected output and achievements by the end of the project period)(Forms of the main deliverable products of the project, and means of its dissemination)(Purpose and target of dissemination, expected impacts brought by the dissemination)

67. Mid-to-long term (3-5years) visions of after the project (incl. in other communities, regions
or countries).
Note to cover the following points.
●Sustainability and development of the activities and impacts of the project●Strategies to increase the sustainability and development

8. Importance of having exchanges and mutual learnings
Provide reasons why exchanges and mutual learning among project members/practitioners areimportant in order to address the target issues.

79. Project schedule
Month
Nov.
2024

Notes

Fill in first half of the boxes in case the project period is 1 year.
Major
Place(s)Contents
activities/events

Start of grant
period
1st Fund disbursal

Dec.

Jan.
2025

Feb.

Mar.

Apr.

May

Interim reports
2nd funding
disbursal

Jun.

Jul.

Aug.

Sep.

Oct.

End of grant
period/ Final report in
Nov. (1 year)

8Fill in below in case the project period is 2 years
Nov.
2025

Interim Report/ 3rdfund disbursal(2 years)

Dec.

Jan.
2026

Feb.

Mar.

Apr.

May

Interim report
4th fund disbursal

Jun.

Jul.

Aug.

Sep.

Oct.

End of grantperiod(2 year project)

Nov.

Deadline of project
reports(2year project)

910. Project budget (Please refer to “Annex 1: Expenses” on page 11)
Item

(1)

Personnel expenses(2)

Honoraria(3)

Rent and Utilities(4)

Travel Expenses(5)

Communication& Delivery(6)

Equipment& Machinery(7)

Miscellaneous Items(8)

Meeting expenses(9)

Production of Outcomes(10)

Documents& Copying(11)Other Expenses

TotalDetails*Based on exchange rate: $1＝ _____ yen

Amount(JPY)yen* Sum of (1) Personnel expenses and (2) Honoraria may account for no more than 30% of the total budget.
* The grant does not cover the indirect costs of the organization to which the recipient is affiliated or generaladministrative costs (“overhead costs”).

1011. Other funding sources (for this project or related projects)⚫

Funding already approved:
Project title and funding organization⚫

Grant period

Amount approved(JPY)

Grant period

Amount applied (JPY)

Funding applied for (or scheduled to be applied for):Project title and funding organization

Annex 1: Expenses
ItemExplanation(1)

Personnel expenses

Wages / allowances paid to project members.

(2)

Honoraria

Payments to other individuals who provide various forms ofassistance. (Including payments to external experts, translator,editor etc.)(3)

Rent and Utilities

Rent for office, equipment, machinery and vehicle during project
period(4)

Travel Expenses

Domestic and overseas travel expenses including transportation,accommodation, honoraria and others(5)

Communication & Delivery

Bills for phone and Internet services, postage, delivery services, etc.

(6)Equipment & Machinery

Purchases of machinery, equipment, materials, and other items witha tax-inclusive price of 200,000 yen or more.

(7)

Miscellaneous Items

Expenses for purchasing supplies and other miscellaneous itemswith a tax-inclusive price of less than 200,000 yen(8)Meeting expenses

Expenses necessary for holding meetings, workshops, andsymposium, etc.

(9)

Production of Outcomes

Cost for producing project outcomes such as editing, designing,printing, binding of pamphlets, flyers, booklets, DVDs, etc.

(10)

Documents & Copying

Expenses related to the purchase or copying of documents and othermaterials(11)

Other Expenses

Expenses not covered in (1) to (10).
1112. Extra: free description field
Use this page for better description of your project to help the selection committee to understand.
Keep in mind that maximum file size is 1MB particularly if you include pictures or other non-plain text contents.
This field is one page only. Do not expand.

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