The Toyota Foundation International Grant Program
Main Questions and Answers in the Briefing Sessions in 2024

1. Selection of grant projects
Q1. What are the important evaluation points in the selection process?
Q2. Is there any priority among the four keywords of the International Grant Program?
Q3. What does the “novelty” in the “Conclusion” of "2023 Comments by Selection
Committee Chair" mean?
Q4. It seems more academic projects have been selected than the practical activities.
What are the criteria in the selection process?
Q5. Are English and Japanese applications reviewed by the same selection members?
Q6. How many people are in the selection committee and what areas of expertise arethey specialize in?
2．Project Representative
Q7. Is it better to have an academic researcher serve as the representative? For
example, a curator or a member of the Board of Education would be better to serveas the representative?
Q8. We are considering a project that is conducted in multiple local governments inJapan and overseas. It is difficult for any one local government to be therepresentative.
Q9. Can a foreigner who owns a sole proprietor become a representative if s/he hasan address in Japan?
Q10. One of the requirements for application says “the project representative musthave a contact address in Japan”.

Whether is it the representative of the

project or the organization’s representative office to which the project members
belong?
Q11. Can an independent researcher apply?
Q12: Is there an age limit for the representative?
Q13. Do the project representative and the contact person need to be different?
Q14. Can someone belong to a private high school apply as a representative?
Q15. Does the representative have to be a specialist in a related field?
Q16. What are the requirements for Japan-based researchers for international grant
program?
3. Project Members
Q17: What types of organizations are expected as collaborators in partner countries;
universities, research institutes, civil society organizations, companies, etc.?

Q18. Can you introduce me to a project partner in Japan?
Q19. At the stage of submitting an application, is it necessary to have a formal writtenagreement with each of the agencies involved in the project?
Q20. Should I make a contract with local collaborators for implementing the project?
Q21. Do we have to establish an organization or group in order to receive a grant? Or
can a community of volunteers with diverse expertise apply?
Q22: Regarding the requirement "The applicant (representative and project members)
must have practical experience in research, activities, creative works, policy
proposals, etc. related to the subject area in multiple target countries/regions,”
if NPO A is the representative in Japan and Organization B is a project member
in another country and has practical experience in own country, is it eligible toapply?
Q23: Can we decide the participants (e.g., students, citizens, etc.) for the mutual
learning sessions through an open application process? Also, is it possible to
pay travel expenses for participants who are selected from the open application
process?
Q24. Should I include the names of the various parties involved in the application?
Q25. In the project member list of the “Affiliation, Title, etc.” column, the title is so longthat it is difficult to fit in the space. Even in this case, should I not change thesize of the frame?
Q26. In addition to Asian participants, are participants from Europe and the U.S. also
acceptable?
Q27. Is there a requirement for minimum number of people for a mutual visit? It seems
difficult to have a large number of people due to budgetary constraints.
Q28. Is it acceptable to include minors as members of the mutual learning
participants? Are there any considerations regarding the travel of minors?
Q29. I would like to conduct international research. For example, is there any problem
if the project is a collaboration between social practitioners from an American
NGO and an Indian NGO, rather than researchers affiliated with a university?
4．Languages for Application
Q30. Does the proposal have to be written in Japanese? Or can I write in a mixture ofJapanese, English, and other languages?
Q31. In the “3. Background and Achievements” section of the proposal, can I attach a
URL in the local language (Vietnamese) as a reference? Or should I list only
Japanese and English information?
Q32. If we submit the proposal in Japanese, the report must be also submitted inJapanese? Or can I make the report in English?
5．Project Periods

Q33. Is the only difference between a one-year grant and a two-year grant the lengthof the grant, or is there a rule that the content of the two-year grant must be a
step up from the first year?
6．Target Areas
Q34. Is a project involving Japanese diaspora (in Latin America) could be considered
too?
Q35. Do you have any conditions for research conducting in violent fields?
Q36. Is a project with activities in Tokyo, Bangalore, and Berlin eligible?
Q37. We are considering common issues in Asia, but is there any problem withparticipation by people from Africa and the EU in Addition to at least two of thetarget countries?
7．Project Activities
Q38. Can we include research and study as a part of the project?
Q39. We are thinking of an international conference. Is it possible to consider the
research conducted by each presenter (researcher) at the international
conference as the research in the first stage of the project?
Q40. Do you need multiple gatherings/visits? For example, should multiple visits beplanned at multiple locations?
Q41. For example, if we conduct activities in Japan, Thailand, and Laos, are we
required to reciprocate all visits to Japan, Thailand, and Laos?
Q42. Regarding mutual visit, for example if we target country A and country B, is it
acceptable to have a difference in the number of visitors, e.g., 10 from country A
to country B, 6 from country B to country A, etc.?
Q43. Is it possible to identify a good practice through online exchange and then visit
and learn from that good example?
Q44. Will mutual visits be required for all stages of the project: early, mid, and latephases?
Q45. Is it eligible for the grant if Japan and Country A conduct a mutual visit and thenconduct a cooperative research in Country B as a common research target to
improve the project? Members from both countries will be visiting Country B
together.
Q46. Even if a project is implemented in four countries, is it acceptable to conductmutual visits only between two countries? Or is it mandatory to visit all four
countries?
Q47: Is acceptable for participants from two or more countries to gather and learn
from each other just in one place?
Q48. Is online exchange only (no face-to-face visit) among the three target countries
eligible for the grant?

Q49. We are considering research on the cultural characteristics of different regionsin India. In this case, the Japanese side will learn about India, but the Indian side
will not learn from Japan. Is it eligible?
Q50: From the UK, we would like to properly disseminate traditional craft techniquesin Japan.
Q51. What are the project/funding implications if one or two of the target countries
decide to withdraw from the project?
Q52. Looking at the past grant projects, it seems that there have been a variety offormats for deliverables, such as research papers, documentary films, shortclips, and even recipe books. Are there any priority areas or themes for
submissions?
Q53. Is it preferable to organize events in Japan?
Q54: I received a grant from the Toyota Foundation in the past. Is the project eligiblethat aims to share the knowledge and conduct training programs by
disseminating knowledge, manuals, and other deliverables gained from the past
project in the same counties? Also, is it acceptable for the applicant organization
to change in this case? It means the roles of the applicant and partnerorganizations will be switched.
8．Cost and budget
Q55. Is it acceptable to combine other funds and grants for project management?
Q56: What does the "direct expenses" mean? Is the office rent fee direct expenses?
Q57. Do we have to submit the basis of the personnel expenses as a reference? Whatkind of documents are required?
Q58: If the project representatives and project members take on roles related to theactivity, such as arranging a venue for mutual learning, is it acceptable to pay
from the grant?
Q59. Can we pay for equipment necessary for project implementation, such as PCs
and communication cost for online meetings?
Q60. Is there a set date for exchange rate calculation for the budget proposal on page
10?
Q61. Will the amount requested in the proposal be the grant amount? Is there any
possibility of reduction during the screening process?
9．Accounting
Q62. I understand that it is not necessary to establish an organization or group in orderto receive a grant, but do we need to have a group/organizational account (notan individual) ? Is an existing account not acceptable?
Q63: If a university researcher is the representative, will the university be in charge ofaccounting?

Q64. Can we outsource the accounting work to outside accountant?
Q65. Does the bank account have to be in Japan?
Q66. If a team is formed in two countries (Japan and one Asian country), will the grant
be distributed to Japan and the partner country?
Q67. Does the grant have to be managed by the representative's organization (inJapan)? Or can it be managed by the participating partners?
Q68: Is the timing of grant remittance fixed at twice a year (every six months)? Also,is the remittance amount per payment simply the total amount of the grant
divided by the number of remittances?
10．Prior Consultation
Q69. Is the prior consultation conducted by e-mail?
Q70. Even if I wish to have a preliminary consultation via Zoom, do I have to submit
the concept note by May 20?
Q71. Is there a format for the concept note for consultation?
Q72. Can we have a prior consultation in English?
11．Application Form
Q73. Does the application form have to be submitted by the representative of the
project? Or can it be submitted by another participant in the project (e.g.,country/region representative)?
Q74. What is the font size of the proposal? Should images or data be attachedseparately?
12．Past Granted Projects
Q75. Where can I see past grant projects?
13．Others
Q76. Is it possible for one organization to apply for more than one project?
Q77. May I apply for both the International Grant Program and the Research Grant
Program?
Q78. If the project is selected, is the representative obliged to attend the Kick-off
workshop? If the date and time are not set, there may be cases when the
representative is not available on that date.
Q79. Can we submit the interim and final reports in English?

1. Selection of grant projects
Q1: What are the important evaluation points in the selection process?
A1. Selection will be conducted by an external selection committee. The selection process
will not be made public, but it will be based on the consistency with the Toyota

Foundation's "Guiding Principles for Grants" as well as the purpose of the program
stated in the program application guideline.
Q2. Is there any priority among the four keywords of the International Grant Program?
A2. No. It will be comprehensively considered in light of the project's objectives.
Q3. What does the “novelty” in the “Conclusion” of "2023 Comments by Selection
Committee Chair" mean?
(https://www.toyotafound.or.jp/english/grant/international/2023comment.html)
A3. As mentioned in the comment, there is often a trade-off between novelty and feasibility.
The feasibility of the project is of course important, but there was the shared impression
among committee that there were not many projects that looked visionary in the way they
set and tackled issues, nor novel in their thinking.
Q4. It seems more academic projects have been selected than the practical activities.
What are the criteria in the selection process?
A4. Selection will be conducted by an external selection committee, and the selection
process is not made public. The minimum requirement is that the applicants must meetthe objectives and requirements stated in the project guidelines.
Q5. Are English and Japanese applications reviewed by the same selection members?
A5. Yes. Both Japanese and English applications are reviewed equally by the same selection
committee.
Q6. How many people are in the selection committee and what areas of expertise arethey specialize in?
A6. The chairman of the selection committee is Professor Shigeto Sonoda of the Institute forAdvanced Studies on Asia, the University of Tokyo. Other members are not disclosed.
2．Project Representative
Q7. Is it better to have an academic researcher serve as the representative? For
example, a curator or a member of the Board of Education would be better to serveas the representative?
A7. There is no requirement as to the affiliation of the representative.
Q8. We are considering a project that is conducted in multiple local governments inJapan and overseas. It is difficult for any one local government to be therepresentative.

A8. Please designate one person as the representative. Multiple individuals or organizations
cannot be the representative. The representative should be a person who has a contact
address in Japan and who is able to grasp the overall project and responsibly carry out
the project.
Q9. Can a foreigner who owns a sole proprietor become a representative if s/he hasan address in Japan?
A9. Yes. As long as s/he has a contact address in Japan, any nationality, affiliation, or
qualification is acceptable. Sole proprietorships (freelance) are also acceptable.
Q10. One of the requirements for application says “the project representative musthave a contact address in Japan”. Whether is it the representative of the projector the organization’s representative office to which the project members belong?
A10. If the project representative (individual) has an address in Japan, s/he is eligible to apply.
Q11. Can an independent researcher apply?
A11. Yes. If selected, a memorandum of understanding will be signed between the Toyota
Foundation and the representative (individual). Please note that the project must be
implemented by a team consisting of members from multiple countries and sectors.
Q12. Is there an age limit for the representative?
A12. No.
Q13. Do the project representative and the contact person need to be different?
A13. No. It can be the same person.
Q14. Can someone belong to a private high school apply as a representative?
A14. Yes, a person affiliated with a private high school can apply as a representative.
Q15. Does the representative have to be a specialist in a related field?
A15. Not necessarily, but s/he must have the necessary knowledge and experience toimplement the project. Also, it is desirable to involve people with expertise in the target
area as project members.
Q16. What are the requirements for Japan-based researchers for international grant
program?
A16. Anyone, not limited to researchers, can apply as long as s/he has a contact address inJapan. The representatives are expected to be fully responsible for the management of

the project and the grant fund. The Toyota Foundation will sign a memorandum of
understanding with the representative.
3．Project Members
Q17. What types of organizations are expected as collaborators in partner countries;
universities, research institutes, civil society organizations, companies, etc.?
A17. There is no requirement for the partners of mutual exchange. It is important to get thepartners appropriate for the requirements of the grant, such as whether there will beappropriate learning opportunities for the content of the project, and whether a variety of
sectors will be involved. For example, we will not support exchanges between single
sectors; researchers only, NPOs only, or other.
Q18. Can you introduce me to a project partner in Japan?
A18. No. We do not introduce partners.
Q19. At the stage of submitting an application, is it necessary to have a formal writtenagreement with each of the agencies involved in the project?
A19. No. It is not necessary to have an official agreement in writing at the time of application,
however, please communicate well with the relevant organizations and agree on thecontent of the project. In the selection process, questions may be asked to the relevantorganizations through the representative. In some cases, letters of agreement from theparties involved was requested as a condition of grant adoption.
Q20. Should I make a contract with local collaborators for implementing the project?
A20. The Toyota Foundation does not require to make a contract between the representative
and the project members.
Q21. Do we have to establish an organization or group in order to receive a grant? Or
can a community of volunteers with diverse expertise apply?
A21: No, it is not necessary to establish an organization or group.
Q22. Regarding the requirement "The applicant (representative and project members)
must have practical experience in research, activities, creative works, policy
proposals, etc. related to the subject area in multiple target countries/regions,” if
NPO A is the representative in Japan and Organization B is a project member inanother country and has practical experience in own country, is it eligible toapply?
A22. Yes, as long as the team as a whole has the knowledge and experience necessary toimplement the project, it is eligible
Q23. Can we decide the participants (e.g., students, citizens, etc.) for the mutual
learning sessions through an open application process? Also, is it possible to pay
travel expenses for participants who are selected from the open application
process?
A23: Yes, it is fine to call for participants by open application process. Please include thosename who participate in the learning together in the list of members as far as you know
at the application. If the names of individuals have not yet been determined, you may
indicate the organization or position they belong to, and how many people with what
attributes you plan to recruit.
Q24. Should I include the names of the various parties involved in the application?
A24. Yes, please be as specific as possible. If you do not decide up to the names ofindividuals, please enter "CBD" in the “Name” column and “Organization name, XX
person in charge” in the “Affiliation/title” column. Please also refer to the answer to No.
23 above.
Q25. In the project member list of the “Affiliation, Title, etc.” column, the title is so longthat it is difficult to fit in the space. Even in this case, should I not change the sizeof the frame?
A25. Please try to keep long titles brief in the “2. Project Participants” list and provide details
in the “3. Career and Achievements” section.
Q26. In addition to Asian participants, are participants from Europe and the U.S. also
acceptable?
A26. Yes. As long as the project targets at least two countries from East Asia, Southeast Asia,
and South Asia, any nationality of members is acceptable.
Q27. Is there a requirement for minimum number of people for a mutual visit? It seems
difficult to have a large number of people due to budgetary constraints.
A27. There is no particular rule. Not only the number of people, but also the composition anddiversity of the members is important.
Q28. Is it acceptable to include minors as members of the mutual learning
participants? Are there any considerations regarding the travel of minors?
A28: The Foundation does not prohibit minors from traveling. It is desirable for the proposal
to show that necessary considerations have been made for minors to travel in light of

the culture, laws, etc. of the country concerned.
Q29. I would like to conduct international research. For example, is there any problem
if the project is a collaboration between social practitioners

from an American

NGO and an Indian NGO, rather than researchers affiliated with a university?
A29. No problem. However, projects that are solely for the purpose of research are noteligible. Also, the team should include members from multiple sectors, not justresearchers or NGOs. It is possible to include the U.S. in the project after targeting atleast two countries from East Asia, Southeast Asia, and South Asia.
4．Languages for Application
Q30. Does the proposal have to be written in Japanese? Or can I write in a mixture ofJapanese, English, and other languages?
A30. We accept proposals either in Japanese or English. Please decide which language you
would like to apply before starting the application. Mixture of Japanese and English will
not be accepted. The languages other than Japanese and English will also not be
accepted.
Q31. In the “3. Background and Achievements” section of the proposal, can I attach a
URL in the local language (Vietnamese) as a reference? Or should I list only
Japanese and English information?
A31. Please give priority to Japanese or English information. URLs in other languages arealso acceptable, but they may not be understood during the selection process since theselection will be conducted in either Japanese or English.
Q32. If we submit the proposal in Japanese, the report must be also submitted inJapanese? Or can I make the report in English?
A32. Even if the proposal is in Japanese, it is possible to submit the progress report, etc. inEnglish. Please note that some information, such as information posted on the website,should be reported in both English and Japanese.
5．Project Periods
Q33. Is the only difference between a one-year grant and a two-year grant the lengthof the grant, or is there a rule that the content of the two-year grant must be a stepup from the first year?
A33. There are no specific rules. Please apply for a grant for the period deemed necessary
for your activities. The maximum grant amount is 5 million yen for a one-year grant and
10 million yen for a two-year grant.

6．Target Areas
Q34. Is a project involving Japanese diaspora (in Latin America) could be considered
too?
A34. There are no restrictions on the topics to be addressed as long as they are common
issues in Asia, but Latin America is not included in the target countries for this grant
program. It is possible to include Latin America in addition to at least two target countries
listed in the application guidelines.
Q35. Do you have any conditions for research conducting in violent fields?
A35. There are no specific restrictions set for any particular area, however, implementation
feasibility will be given high priority in the selection process.
Q36. Is a project with activities in Tokyo, Bangalore, and Berlin eligible?
A37. It is eligible since two countries (Japan and India) among the target countries areincluded.
Q37. We are considering common issues in Asia, but is there any problem withparticipation by people from Africa and the EU in Addition to at least two of thetarget countries?
A37. No problem.

7．Project Activities
Q38. Can we includes research and study as a part of the project?
A38. Yes.
Q39. We are thinking of an international conference. Is it possible to consider the
research conducted by each presenter (researcher) at the international
conference as the research in the first stage of the project?
A39. There is no problem in holding an international conference such as the result sharingof the project activities, however, if the primary objective is to hold an international
conference and researchers conduct their own research in their own countries for that
purpose, it may not be in line with the objectives of the program. If the research is forstudying about the common issue in Asia in two or more countries and learn from eachother by mutual exchange on an equal basis, it will be eligible for funding.
Q40. Do you need multiple gatherings/visits? For example, should multiple visits beplanned at multiple locations?
A40. Yes, since the basic requirement is mutual visits and learning from each other in two or
more target countries, this will necessarily include multiple gatherings at multiple
locations.
Q41. For example, if we conduct activities in Japan, Thailand, and Laos, are we
required to reciprocate all visits to Japan, Thailand, and Laos?
A41. Yes. In principle, Japan must be visited by Laos and Thailand, Laos by Japan and
Thailand, and Thailand by Japan and Laos.
Q42. Regarding mutual visit, for example if we target country A and country B, is it
acceptable to have a difference in the number of visitors, e.g., 10 from country A
to country B, 6 from country B to country A, etc.?
A42. Not all mutual visits need to have the same number of participants and the same
members, as long as it is appropriate in light of the project's objectives to achieve equal
mutual learning.
Q43. Is it possible to identify a good practice through online exchange and then visit
and learn from that good example?
A43. While there is no problem to combine online interactions with in-person visits, thefeasibility of the project may be questioned if there are no assumptions at all about goodpractices to be visited. It is preferable to mention any potential sites in the proposal andhow you will determine.
Q44. Will mutual visits be required for all stages of the project: early, mid, and latephases?
A44. Mutual visits should take place at least once in each country at appropriate timing during
the project period.
Q45. Is it eligible for the grant if Japan and Country A conduct a mutual visit and thenconduct a cooperative research in Country B as a common research target to
improve the project? Members from both countries will be visiting Country B
together.
A45. Yes. In addition to mutual exchange and learning between the two targeted countries,
there is no problem to visit a third country as a reference country in relation to similar
issues.
Q46. Even if a project is implemented in four countries, is it acceptable to conductmutual visits only between two countries? Or is it mandatory to visit all four
countries?
A46. Mutual visits to all targeted countries are a requirement, so in this case, the projecttargets the two countries that will be the main focus of the learning exchange or mutual
visit. It is possible to have participants from other countries as well, but the significanceof their participation should be clearly stated in the proposal.
Q47. Is acceptable for participants from two or more countries to gather and learn fromeach other just in one place?
A47: No. The requirement is that all of the target countries visit each other.
Q48. Is online exchange only (no face-to-face visit) among the three target countries
eligible for the grant?
A48. No.
Q49. We are considering research on the cultural characteristics of different regionsin India. In this case, the Japanese side will learn about India, but the Indian side
will not learn from Japan. Is it eligible?
A49: If Japan only learns from India, it would not be eligible.
Q50. From the UK, we would like to properly disseminate traditional craft techniquesin Japan.
A50: This would not be in line with the purpose of this grant program, which is to promotemutual learning.
Q51. What are the project/funding implications if one or two of the target countries
decide to withdraw from the project?
A51. If it becomes difficult to continue the project as planned, please contact the Foundation
and receive the guidance. The Foundation may terminate the grant if the anticipatedresults of the project cannot be expected.
Q52. Looking at the past grant projects, it seems that there have been a variety offormats for deliverables, such as research papers, documentary films, short clips,
and even recipe books. Are there any priority areas or themes for submissions?
A52. The Toyota Foundation has not set any priority areas or formats for deliverables. Please
propose a form that you think is appropriate for the deliverables according to the content
of your project.

Q53. Is it preferable to organize events in Japan?
A53. No, it does not matter whether the event is held in or outside of Japan. Not only events,
but the results of the project should be disseminated in an appropriate manner in light of
the aims of the project.
Q54: I received a grant from the Toyota Foundation in the past. Is the project eligiblethat aims to share the knowledge and conduct training programs by
disseminating knowledge, manuals, and other deliverables gained from the past
project in the same counties? Also, is it acceptable for the applicant organization
to change in this case? It means the roles of the applicant and partnerorganizations will be switched.
A54. No problem, as long as the content is appropriate in light of the program objectives for
FY2024. We think it would be better if you clearly indicate in the proposal that this is thenext expansion of the program based on past grants.
8．Cost and budget
Q55. Is it acceptable to combine other funds and grants for project management?
A55. Yes. For example, regarding travel expenses for mutual visits, a grant from the Toyota
Foundation could be used for the transportation of the local community, while theresearchers would pay from their own research funds, and those from companies could
use their own funds. If you are considering fund from other sources, please indicate thatin a section that are asking about external funding in the budget page of the proposal sothat we can see your proposed funding plan for the entire project. If other grants are
obtained after you are selected, you may adjust your expenditure plan. However, thesum of personnel expenses and honorarium still has to be under 30% of the total grantby the Toyota Foundation.
Q56: What does the "direct expenses" mean? Is the office rent fee direct expenses?
A56: Direct expenses are those directly paid to the implementation of the activity. Indirect
costs, on the other hand, are those that are not part of the activity, but rather part of the
management of the organization. For example, you cannot use grant funds to cover
office rent, electricity, or personnel costs for the administrative department of anorganization that does not conduct activities as "5% of the overall budget”. Rent andutilities for the project's base of operations can be included. Please also refer to thesample form.
Q57. Do we have to submit the basis of the personnel expenses as a reference? Whatkind of documents are required?

A57. You do not need to attach any reference documents (you cannot submit other than aproposal in the prescribed format).
Please enter the basis for the estimate of the budget in the proposal such as unit price x
number of people x number of days, etc. There is no upper limit on the unit price.
Q58: If the project representatives and project members take on roles related to theactivity, such as arranging a venue for mutual learning, is it acceptable to pay fromthe grant?
A58: Yes, the grant funds can be used if the project representatives and project members
play a role in the implementation of the project. For example, the grant may pay for the
production of a video by a project member as the deliverable, or pay an honorarium fora representative to serve as an interpreter in the meetings.
Q59. Can we pay for equipment necessary for project implementation, such as PCs
and communication cost for online meetings?
A59. Yes. For equipment more than 200,000 yen/unit, it is requested to submit “Report ofPurchased Equipment” (where the equipment will be donated to) at the end of the grant
period.
Q60. Is there a set date for exchange rate calculation for the budget proposal on page
10?
A60. No, we do not set a particular date.
Q61. Will the amount requested in the proposal be the grant amount? Is there any
possibility of reduction during the screening process?
A61. Yes. We may offer a reduced amount based on such as the content of the project, thebalance of the application, etc.
9．Accounting
Q62. I understand that it is not necessary to establish an organization or group in orderto receive a grant, but do we need to have a group/organizational account (not an
individual) ? Is an existing account not acceptable?
A62. Basically, we ask to open an account in the name of the project, but in cases where itis difficult, we accept an account in the name of an individual or an existing account.
Even in such cases, we recommend that the account be exclusively dedicated to thisgrant in order to avoid confusion with other funds.
Q63. If a university researcher is the representative, will the university be in charge ofaccounting?
A63. The university can be in charge of accounting, the grant fund can not pay foradministrative expenses (indirect fee) to the university.
Q64. Can we outsource the accounting work to outside accountant?
A64. Yes.
Q65. Does the bank account have to be in Japan?
A65. No. An overseas bank account is also acceptable. The Toyota Foundation will remit
funds to the account (only one) you specify, regardless of whether it is in Japan oroverseas.
Q66. If a team is formed in two countries (Japan and one Asian country), will the grant
be distributed to Japan and the partner country?
A66. The Toyota Foundation will remit the grant amount to the only one designated accountat the amount and timing determined in the memorandum of understanding (MOU) thatis agreed on prior to the grant period. We leave it up to the grant recipient how to manage
and distribute the funds.
Q67. Does the grant have to be managed by the representative's organization (inJapan)? Or can it be managed by the participating partners?
A67. The Toyota Foundation will deposit the grant funds into the account (only one account)you designate. The bank account can be in Japan or overseas. Accounting and reporting
will be done using our web-based accounting system, which also allows project
members to enter their own information. We do not specify who will be responsible forthe management and reporting, but the Foundation will contact the representative andthe accounting manager if there are any matters to be confirmed.
Q68. Is the timing of grant remittance fixed at twice a year (every six months)? Also,is the remittance amount per payment simply the total amount of the grant divided
by the number of remittances?
A68. The remittance period is fixed, and the amount per remittance will be agreed in thememorandum based on an expenditure plan in accordance with the implementation
schedule of the grant project. It cannot be changed during the grant period.
10．Prior Consultation
Q69. Is the prior consultation conducted by e-mail?
A69. It can be done either by e-mail, online (Zoom), or in person. If you wish to meet inperson, please contact us early so that we can arrange a meeting at our office.
Q70. Even if I wish to have a preliminary consultation via Zoom, do I have to submit
the concept note by May 20?
A70. Yes. However, as it get to the final date for consultation and the meeting time slot is fully
reserved, meeting may be scheduled after May 20.
Q71. Is there a format for the concept note for consultation?
A71. There is no specific format, but please submit the required information (title, purpose
and theme of the project, main activities, main project members and budget plan) in no
more than two pages via e-mail.
Q72. Can we have a prior consultation in English?
A72. Yes.
11．Application Forms
Q73. Does the application form have to be submitted by the representative of the
project? Or can it be submitted by another participant in the project (e.g.,country/region representative)?
A73. Applications must be submitted through the application system. It must be submitted by
the person who made the entry. The person who entry does not have to be the sameas the representative listed on the application form, but we consider the representative
has full understanding and approvals about the content of the project. The results ofthe selection process will also be sent to the e-mail address registered at the time ofentry. For communication during the selection process, etc., we will contact the email
addresses of the representative and the contact person on the project proposal.
Q74. What is the font size of the proposal? Should images or data be attachedseparately?
A74. The font size is indicated in the proposal (black 10.5 or 11). Images can be included,
but they should be kept within the proposal format, not as a separate attachment, andshould not exceed the specified size or number of pages.
12．Past Granted Projects
Q75. Where can I see past grant projects?
A75. Past grant projects can be accessed from each grant program year page ("List of Grant
Projects" in the middle). You can also search the list.
Free word search: https://toyotafound.my.salesforce-sites.com/psearch/Search13．Others
Q76. Is it possible for one organization to apply for more than one project?
A76. It is possible, but it is unlikely that both projects will be selected, and their viability may
be questioned during the selection process. We recommend that you prioritize yourproposals through prior consultation.
Q77. May I apply for both the International Grant Program and the Research Grant
Program?
A77. Yes, but please read the application guidelines carefully as the purpose andrequirements of each program are different.
Q78. If the project is selected, is the representative obliged to attend the Kick-off
workshop? If the date and time are not set, there may be cases when the
representative is not available on that date.
A78. In principle, we ask the representative to attend the Kick-off workshop, but if for somereason s/he is unable to attend, we ask a substitute (someone familiar with the project)
to attend on behalf of the representative.
Q79. Can we submit the interim and final reports in English?
A79. Yes. Please submit your report in either English or Japanese. However, we may ask
you to submit the project outline, implementation outline, and other content in both
English and Japanese.