Procedures for Preparing the Application Documents for
FY2025 JSPS Doctoral Course (DC) Research Fellowships
This English version is provided for the convenience of prospective applicants for JSPS Doctoral Course (DC)Research Fellowships who experience difficulty in reading the Japanese original, which should be referred to incase of inconsistency.
I. Content of the Application Documents ･･････････････････････････････････････････････1
II. Entering your Application Information ･････････････････････････････････････････････2
III. Entering your Contact Information ･･･････････････････････････････････････････････12
IV. Preparing your Application Content File ･･･････････････････････････････････････････15
V. Preparing your Envisaged Budget for Grant-in-Aid for JSPS Fellows･･････････････････････17
VI. Evaluation Report ･････････････････････････････････････････････････････････････23

I. Content of the Application Documents
Document

Format

name

To be

Language

Content

Japanese

Name, title ofresearch proposal,
and other basic
information
requiredJapanese or
EnglishStatements on the
research plan, selfanalysis on
applicant’s ability
to conduct
research, etc.

How to submit

preparedby(i) Application
information(ii)
Application
content file(iii) Envisaged
Budget for
Grant-in-Aid
for JSPS
Fellows(iv)
Evaluation
reportTo be entered directlyin the JSPS
Electronic
Application
System*1(P.2)
Download theprescribed format(Word, etc.) from the
JSPS website →Upload the completed
file to the System(P.15)To be entered directlyin the System (P.17)

To be entered directlyin the System (P.23)

ApplicantApplicant[Applicant]After all the information
is in order, submit theapplication documents
through the System by
the deadline specified byyour applying
organization.
*You must prepare theapplication information

ApplicantEvaluator

Japanese or
EnglishJapanese or
EnglishApplication
information for
Grant-in-Aid for
JSPS Fellows

first. The other documents

Evaluation
statements on theapplicant by theevaluator

all the documents by thecan be prepared in any
order.
*If you are unable to submit
deadline, your application
will not be accepted.

Applications must be submitted using the JSPS Electronic Application System for Research Fellowship Programs (the“System”). For instructions on how to use the System, refer also to the Operation Manual for Research Fellowship Program
Applicants (for JSPS Research Fellow) 研究者養成事業申請者向け操作手引（特別研究員用）which is scheduled tobe released in mid-March 2024.
Applications for JSPS Research Fellowships and those for Grant-in-Aid for Scientific Research—KAKENHI—
for JSPS Research Fellows (Hereinafter, “Grant-in-Aid for JSPS Fellows”) will be accepted at the same time. The
JSPS Electronic Application System for KAKENHI will not be used for the application procedures.
- 1 -*1 The application information must be entered directly in the System. However, if you do not have enough space forcolumns (viii) Academic degrees, (ix) Status of doctoral course studies, and/or (x) Research, job experience, etc., youneed to enter the information on the form Additional page for (viii) Academic degrees, (ix) Status of doctoral course
studies, and (x) Research, job experience, etc. (Word, etc.). You can download the form from the JSPS website, andupload the completed file in the Application Information screen of the System. For more information, see Section II. (4)How to complete the Additional Page for (viii)-(x).

II. Entering your Application Information(1) Applications must be prepared in Japanese using the System. Use JIS level one and level two (JIS-X-0208) charactersfor text. The Application Form screen on your PC is dependent on your PC’s operating system, and may be able to display
non-JIS level one & level two characters. However, these characters will be recognized as bug (garbled text, etc.) by the
System and will not appear properly on printouts of the application documents.
By clicking on the Japanese ▶ English button in the upper left corner of the screen, you can display the Application
Information screen in English, but you must provide your application information in Japanese. You should also notethat the items you select in the pull-down menu, etc. may be displayed in English on screen, but the information willappear on your Application Documents in corresponding Japanese.
(2) Applicants can revise their application information any time until they submit the application documents to their applying
organization.
(3) Leave the Application No. and Version No. fields blank as they will be assigned by the System and appear on the PDF file.
(4) Follow the instructions below to complete your application. Note that the numbers for each field in the following pages
correspond to the numbers in the [Sample] Application Information (pp. 1-2 of the application form). The types of fields
are listed below:*: Mandatory fields are marked with a red asterisk⚫

Gray: Fields to confirm content only⚫

Yellow: Mandatory fields (text)⚫

Pink: Mandatory fields (to be selected)⚫

No highlight: Optional, or fields for relevant applicants only

Number on
theApplication
Form
(i)

Field
Eligibility(iv)

Basic Section
Code*

(iii)

Basic Section
Name

(ii)

Document
Review Section--------Panel Review
SectionInstructions
The category (DC1 or DC2) that you selected in the Current Calls for Applications 受付
中公募一覧 screen will appear.
Click the List All 一覧 button to display the Review Section Table 審査区分表. Enter
the five-digit code and click the OK 確定 button.
Once you enter the Basic Section Code 小区分コード and click the OK button, thecorresponding Basic Section Name 小区分名 according to the code list will appear on
screen. Check to make sure that it shows the basic section you wish to apply for.
When you enter the Basic Section Code and click the OK button, you will be directed toeither of the following:(i) Your document review section and panel review section are automatically determinedbased on the Basic Section Code;(ii) You will be asked to select the document review section and panel review section thatyou choose to be screened.
- 2 -*The panel review section will not appear on the Application Form. The information will
be used for application data statistics, etc.

(i) If your document review section(ii) If you are asked to select the

and

are

document review section and panel

automatically determined based on thereview section that you choose to be

Basic Section Code:screened:panel

reviewsectionWhen you enter the Basic Section Code,the Document Review Section 書面審査
区分 and Panel Review Section 書面合議 審 査 区 分 will appear automatically.
The columns are highlighted in gray andcannot be selected. No entry required.

When you enter the Basic Section Code,nothing will appear in the Document
Review Section 書 面 審 査 区 分 and/or
Panel Review Section 書面合議審査区分
columns. You can select the review sectionof your choice from the pull-down menu.
*For more information on the list of document
review sections and panel review sections that canbe selected for screening, refer to the Review
Section Table which can be displayed by clicking
the List All button.
If you are applying for basic section “Genderstudies-related ジェンダー関連 (80030)” under
the Social Sciences 社会科学 review section:→ Once you select the Basic Section Code, theDocument Review Section will become selectable.
Select the Document Review Section of yourchoice, then also select the Panel Review Section.

(v)

Major Field of
Studies*(vi)

Title of
Research
Proposal*

Regardless of the basic section name or document review section that are displayed onscreen, enter the major field of your studies in Kanji, etc. The maximum length is 7
double-byte characters.
For Title of Research Proposal, describe the specific content of your research in concise
Japanese. The maximum length is 40 characters (symbols, numerical characters, etc.,
single-byte or double-byte, will all be counted as one character). You may give a subtitle
to the Title of Research Proposal, but it must be included in the 40-character limit.
Avoid the use of chemical formulas and/or mathematical expressions. Use Kanji,
Kana, etc.
*Example of using Kanji, etc.: Instead of H2O, write 「水(water)」

You may enter alphabets for commonly used acronyms, abbreviations, etc.—for example,
DNA.
You can only use JIS level one and level two (JIS-X-0208) characters. Do not use
other character codes or special fonts. (For more information, refer to the Operation
Manual for Research Fellowship Program Applicants (for JSPS Research Fellowships.)*Examples of characters you cannot use:
・Single-byte Japanese kana characters
・Circled numbers (①, ②, ③…)・Roman numerals (including lower case of I-V), etc.

Once JSPS accepts your application, you cannot make any changes whatsoever to the
Title of Research Proposal.
You should take extra note because the title that you enter here in the Title of Research
Proposal here will automatically become the title of the research proposal for Grant-inAid for Scientific Research—KAKENHI—JSPS Research Fellows*.
*Grant-in-Aid for Scientific Research—KAKENHI—JSPS Research Fellows is a competitive researchfund for Fellows to pursue their research projects. The relevant ministries and offices in Japan share- 3 -a common set of rules on the elimination of unreasonable duplication and excessive concentration of
grant allocations in accordance with the Guidelines on the Proper Implementation of Competitive
Research Funds (Agreement of the Liaison Meeting of Related Offices and Ministries on Competitive
Research Funds of September 9, 2005; revised December 17, 2021). Applicants who are applying forseveral competitive research funds (including applying for KAKENHI grants under several
categories) should make sure that their statements clearly show that the titles of their research projects
do not constitute unreasonable duplication. If unreasonable duplication or excessive concentration isfound, Fellows may be disqualified for grants.
・Guidelines on the Proper Implementation of Competitive Research Funds:
https://www8.cao.go.jp/cstp/compefund/

(vii)

Name*
(Name to be
Registered)

Name(Name in the
FamilyRegister/koseki)

Name*(Name in Alphabet)

The Name to be Registered is the name that JSPS will normally use when identifying you
as JSPS Research Fellow, for example, in publishing the list of fellowship awardees. The
maximum length is 32 double-byte characters. You may also use your maiden name oralias, etc. By default, the Name in the Family Register/koseki field will be displayed, so
you may revise it as necessary. You can also use parenthesis, for example, to indicate both
maiden and married names. There are no restrictions.
As a general rule, your Name to be Registered will appear on certificates issued inJapanese.
Your name, which was registered in the System by your applying organization at the time
your ID and password were issued, will appear automatically. If you find any mistakes,
first save the data you have already entered, then contact the administration office of yourapplying organization (or the administration office of each academic unit) and request forcorrection.
JSPS uses the Name in the Family Register/koseki for administrative purposes (taxprocedures, etc.). It will not appear in the application documents.
Enter how you wish to have your name to appear in alphabet. The maximum length is 80
single-byte characters.
You are not allowed to use a name that neither matches your Name to be Registered nor
your Name in the Family Register/koseki, and cannot identify you as the same person.
You may spell your name to match the Name to be Registered or the Name in the Family
Register/koseki, or indicate both names. There are no restrictions.
Your Name in Alphabet will be used when issuing English certificates, etc., so you
should check how your name is spelled in your passport. Your name in alphabet will
not appear in the application documents.
Example: Name in the family register/koseki: 山田 ジョーンズ 太郎
Name in alphabet: YAMADA Jones Taro

Sex*
Nationality*

Permanent
Residency
Status (Y/N)*The SURNAME shall be all capitals, and only the first letters of your given name andmiddle name shall be capitalized.
Select the sex (male or female) listed in the family register.
*Sex information will not appear in the application documents, but will be used for
application data statistics, etc.
Select either Japan or Other than Japan.
If you select Japan, leave the rest of this field blank. (Do not enter “Japan.”)Only if you select Other than Japan, click the List All button to display the Country Code
Table. Enter your country code. If your country is not listed in the Country Code Table,
enter “ZZZ” and type in the country name.
*Your nationality will not appear in the application documents, but will be used for
application data statistics, etc.
Only if you selected Other than Japan in the Nationality field, you must select Yes or No
from the pull-down menu to indicate whether you have a permanent residence permit ofJapan.
*Your permanent residency status will not appear in the application documents, but will
be used for application data statistics, etc.

- 4 -Date of Birth(viii)

Academic
Degrees*(Bachelor’s degree,
Master’s degree)Your date of birth, which was registered in the System by your applying organization at
the time your ID and password were issued, will appear automatically, as well as your age
as of April 1, 2025 calculated based on your date of birth.
If there are any mistakes, first save the data you have already entered, then contact theadministration office of your applying organization (or the administration office of eachacademic unit) and ask them to correct your date of birth in the registered applicant’s
information.
*Your date of birth and age will not appear in the application documents.
Outline your undergraduate and Master’s course (or the first half of the doctoral course)
studies. You can type up to 55 characters per line. Delete all unnecessary text given as
guidance.
You may insert lines or use two lines as necessary, but do not omit the first line.
If you are currently enrolled in a Master’s course, enter the date of enrollment only. Do
not enter the date of completion.
If you are currently enrolled in a 5-year integrated master’s-doctoral course, enter the dateof enrollment in that course.
*You may enter the same date as the date you enter in the (ix) Date of Enrollment field.
*If you do not have enough space:(1) In the Need additional page for (viii) Academic degrees, (ix) Status of doctoral
course studies, and (x) Research, job experience, etc. (Y/N)? field, select Yes.
(2) Download the form Additional page for (viii) Academic degrees, (ix) Status of
doctoral course studies, and (x) Research, job experience, etc. (Word, etc.) fromthe JSPS website. Complete the form, then upload it to the System.
○ Example—In case of early completion:
1. April 2023, enrolled in ABC University, Graduate School of XYZ (Major)
2. March 2024, conferred Master’s degree from ABC University, Graduate School of XYZ (grades
qualified for early completion)(ix)(Status of Doctoral
Course Studies)

Date ofEnrollment*

In the Status of Doctoral Course Studies field, you are to provide information on the
doctoral course that you will be enrolling during the DC Fellowship tenure.
(1) Enter the status of the doctoral course you are/have enrolled (or plan to enroll) in.
○ Examples.
Example of DC1: MMMM YYYYY; Matriculated, progressed directly, plan to enroll
Example of DC2: MMMM YYYYY; Matriculated, progressed directly, plan to enroll*Type into the squares, or select from the pull-down menu.

(2) In case you have transferred or re-enrolled (or plan to transfer or re-enroll):- Enter the month and year of transfer/re-enrollment;- Select your status (transfer/re-enrollment) from the pull-down menu;- From the pull-down menu Total enrollment period at the time of transfer or reenrollment, select the total length (number of years and months) of enrollment in the
doctoral course at the time of transfer or re-enrollment. In calculating the Total
enrollment period at the time of transfer or re-enrollment, check with the academic
affairs or school affairs office of your university (shown in the Status of Doctoral
Course Studies field), and calculate the total enrollment period working back fromthe standard enrollment period.
○Example. If you transferred into a 3-year doctoral course, and still need 1 year and 9 months
to graduate:
Enrollment period = 3 years – 1 year 9 months = 1 year 3 months*Type into the boxes.

*If you have left University A with or without a degree, and expect to earn a different
degree at University B, you are to provide your status at University B, and mention
University A in the form Additional page for (viii) Academic degrees, (ix) Status of
- 5 -

(ix)

(Status of Doctoral
Course Studies)

Name of
University*(ix)(Status of Doctoral
Course Studies)

Name of
Graduate
School*(ix)(ix)(Status of Doctoral
Course Studies)

doctoral course studies, and (x) Research, job experience, etc.
Click the List All button to display the Institution Code Table. Enter the code of youruniversity. If your university is not listed, enter “99999” and type in the name of youruniversity.
Click the List All button to display the Department Code Table. Enter the code of yourgraduate school. If your graduate school is not listed, enter “9999” and type in the nameof your graduate school department.
Type in your major field of studies. The maximum length is 35 characters.

Major Field of
Studies*(Status of Doctoral
Course Studies)Type of
DoctoralCourse*The doctoral courses are based on the Standards for Establishment of Graduate Schoolsof Japan.
Select the course/program you are enrolled in from the pull-down menu.
You can select from among the following three types of doctoral courses/programs:(1) 3-year doctoral course programs, including the second half of a doctoral course(following a master’s course in the first half) and 3-year doctoral course-only programs(2) 5-year integrated master’s-doctoral course programs(3) 4-year doctoral courses for medical, dental, pharmaceutical, or veterinary degrees(MD, MD/PhD, DDS/DMD, Phar.D., DVM, etc.)*If you are using an early completion program or other programs unique to yourinstitution, check with your university or affiliated research institution whether
you are eligible for application.

(ix)(Status of Doctoral
Course Studies)

Total Length of
Leave from
Studies

Students enrolled in professional degree-granting programs are not eligible for
Fellowship as those courses are not included in “doctoral courses.”If you have taken leave from your doctoral course studies, enter the total period of leave.
・Do not include the period of leave during your master’s course studies (including thefirst half of a doctoral course, if applicable).
However, if you are enrolled in a 5-year integrated master’s-doctoral course, enter the
total period of leave during your entire enrollment period in graduate school.
・Leave from studies are to be counted in months; even a one-day leave will be deemed
one month. However, if your university or affiliated institution has specific rules ongrounds of academic semesters, etc., you may count the period of leave based on thoserules.
Make sure to check with your affiliated institution.
(Refer to Application Guidelines for JSPS Doctoral Course (DC) Research Fellowships,
4. Eligibility (4).)
・If you plan to take leave until March 2025, include those periods as well.
・If you wish to state the reason, etc. for your leave, you provide the information on theform Additional page for (viii) Academic degrees, (ix) Status of doctoral course studies,and (x)Research, job experience, etc. and upload it to the System.

- 6 -

(ix)

(Status of Doctoral
Course Studies)

Total Length ofEnrollment inDoctoral Course
as of April 1,
2025

(x)

Research,
Job Experience,etc.

The total length of enrollment will be calculated from the date of matriculation to April
1, 2025, and will appear on screen for confirmation. (If you have taken leave from studies,
this field will show the length excluding the period you have entered in the Total lengthof leave from studies field. However, if the period of leave is less than 6 months, it will
be included as enrollment period. (Refer to Application Guidelines for JSPS Doctoral
Course (DC) Research Fellowships, 3. Eligibility (4).)
Your eligibility will be determined based on this total length of enrollment in the doctoral
course.
For details on eligibility criteria, see also the JSPS Research Fellowship for Young
Scientists webpage > Q&A for Application section.
Provide information on similar fellowships awarded (other than JSPS Research
Fellowships), research scholar experience, and non-research job experience, etc. The
maximum length per line is 55 characters. When entering this field, start typing from line
one. Do not omit the first line.
*For information on similar fellowships awarded (other than JSPS Research
Fellowships), research scholar experience, and non-research job experience, etc.,
applicants may decide, at their discretion, on what information to provide in theapplication documents as their research, job experience, etc.
○ Example: April 2020-March 2021 Researcher, ABC Corporation Research Center*If you do not have enough space:(1) In the Need additional page for (viii) Academic degrees, (ix) Status of doctoral
course studies, and (x) Research, job experience, etc. (Y/N)? field, select Yes.
(2) Download the form Additional page for (viii) Academic degrees, (ix) Status of
doctoral course studies, and (x) Research, job experience, etc. (Word, etc.) fromthe JSPS website. Complete the form, then upload it to the System.
*For instructions on this field, refer to How to complete the Additional Page for(viii)-(x) below.

How tocompletetheAdditional
Page for(viii)-(x)Need additional
page for (viii)
Academic
degrees, (ix)
Status of
doctoral course
studies, and (x)Research, job
experience, etc.
(Y/N)**If you have nothing to state, you can leave this field as default [1. From (MMMM,
YYYY) to (MMMM, YYYY)].
If you do not have enough space for (viii) Academic degrees, (ix) Status of doctoral course
studies, and/or (x) Research, job experience, etc., you may use the Additional page for(viii) Academic degrees, (ix) Status of doctoral course studies, and (x) Research, job
experience, etc.
Describe on the Additional page if there are other noteworthy matters (including cases
where due consideration should be given as child bearing and nursing and other life events
have resulted in a temporary decrease in research results).
*“Life events that have resulted in a temporary decrease in research results” include
nursing care and illness, in addition to child bearing and nursing.
*For the field(s) that require more space, you must provide full information on this page,
including the information you have already entered in the System. All information
should be listed in chronological order.
[If you are not adding an extra page]
・For Need additional page for (viii) Academic degrees, (ix) Status of doctoral course
studies, and (x) Research, job experience, etc. (Y/N)? field in the System, select No.
[If you are adding an extra page]
・For Need additional page for (viii) Academic degrees, (ix) Status of doctoral course
studies, and (x) Research, job experience, etc. (Y/N)? field in the System, select Yes.
Once your file is uploaded, a message “File uploaded” will appear. Make sure you see
this message.
You are to use the first page only, and leave the second page blank. You must upload two
pages together, the statement page and the blank page.
- 7 -○ Examples. [Research, job experience, etc. should be listed in chronological order.]The dates are to be indicated in the Western calendar.
1. April 2020-March 2021 Researcher, ABC Corporation Research Center
2. April 2021-March 2022 Researcher, DEF Corporation Research Center
3. April 2022-March 2023 Researcher, GHI Corporation Research Center
4. April 2023-March 2024 Researcher, JKL Corporation Research Center
5. April 2024- MNO University, (Graduate School of PQR, major in…)

Scopus Author
ID

Register your Author ID of Scopus, an abstract and citation database for peer-reviewed
academic papers, if you have one as an author of papers. The Author ID is a 9- to 11digit figure that will be automatically given when your paper is registered on Scopus. If
you are not sure about your Author ID, search from the Search for an author profile It is
the figure shown beside SC on your author profile page. If you have more than one ID,
register only the main one*Your registered Scopus Author ID will not be used for the review of Research
Fellows. JSPS will use it for reference in performing its duties. The item is not mandatory;
therefore, if you do not have an ID or you are unsure about it, leave the column blank.

(xi)

Special Notes
on Doctoral
Course Studies*Enter this field only if you need to provide the following special notes in the event
your current academic supervisor is retiring, transferring, or taking sick leave, or taking
leave, etc. for childbirth/childcare, or you are planning to transfer, etc.
*Do not use this field to enter notes on the status of early completion or long-term
study programs.
[Special Notes][DC1]
・If you have selected “5-year integrated master’s-doctoral course program” or “4year doctoral course for medical, dental, pharmaceutical, or veterinary degrees”
in the Status of doctoral course studies >Type of doctoral course field, and yourcurrent academic supervisor is not the same as your host researcher to-be.
[DC2]
・If your current academic supervisor is not the same as your host researcher to-be.
[How to complete this field]
1. 1. Select the applicable option button, and type in the specific and accurate details ofyour situation in the open column below. (You can type up to 40 characters per line.)
2. 2. If none of the situation applies to you, select Not applicable.
This field is to eliminate the process of checking for errors related to academic supervisors
and host researchers.
If you experience errors regarding your academic supervisor and/or host researcher forreasons other than the above, be sure to contact JSPS through your applying organization.
- 8 -(xii)

Current
Academic
Supervisor*

For DC Fellowship, the evaluation report is to be prepared by the current academic
supervisor. Be sure to enter your academic advisor of record in the Current
Academic Supervisor field. Your entire application may be invalid if the evaluation
report is prepared by an unqualified individual.
Even if you are temporarily away from the graduate school you are formally enrolled atunder a “delegation of research guidance” arrangement and conducting research at otheruniversities, etc., you must enter the academic supervisor at the graduate school you areformally enrolled. The same goes for the (xiii) Host Researcher after Awarded Fellowshipfield.
For the Department, Job Title, etc. of the current academic supervisor, enter thesupervisor’s department, job title, etc. of the main duty at the organization theapplicant currently enrolls.
・The current academic supervisor of a DC1 applicant will be as below depending on theapplicant’s current status:- If you are enrolled in a Master’s course, your academic supervisor of your Master’scourse studies- If you are currently a researcher, your current host researcher (superior at yourworkplace)- If you are currently not engaged in research, the most recent academic supervisor*If your academic supervisor is currently not engaged in research, enter the
Department, Job Title, etc. of the main duty at the organization where the supervisor
was affiliated at the time you received supervision (e.g., when you were a
Master’s course student).
・ If your academic supervisor is a researcher from outside your university and issupervising you as visiting faculty, etc. under a partner university agreement, etc., enter
the title of main duty at the graduate school you enroll.

The E-mail address of the current academic supervisor will be used by JSPS to sendan e-mail request for the evaluation report.
Your current academic supervisor will receive an e-mail containing the link to the website,
login ID, and password to prepare the evaluation report. Be sure to enter the current
academic supervisor’s own e-mail address correctly.
Applicants are not allowed to enter their own e-mail address in this field.
JSPS may contact the current academic supervisors to confirm that the e-mail address
belongs to them.
[Notes]・Clicking on the Change evaluator to different researcher button in the Application
Management screen will invalidate the ID issued to the previous evaluator (for the
preparation of the evaluation report), and all data of the evaluation report inpreparation or already submitted will be deleted.
・If you wish to revise the content of this field after you have requested an evaluation
report, click on the Revise information on evaluator button.
・When you click on the Revise information on evaluator button after your evaluator
has submitted the evaluation report, the evaluation report submission status will changeback to Not submitted.
*The content of the evaluation report will be retained in the System.
・If you are revising the content of this field after your evaluator has submitted theevaluation report, be sure to request the evaluator to resubmit the content of theevaluation report retained in the System.
- 9 -・The evaluator’s password can only be reissued by the applicant in person. JSPS
cannot reissue the evaluator’s password.
*The content of the evaluation report will be retained in the System even if thepassword has been reissued.
For details on the information to be entered in each of the columns in this field, refer toGeneral Notes on (xii)-(xiii).
For more information on matters related to the preparation, etc. of the evaluation report,
see Section VI. Evaluation Report in this document.
*Neither the applicant nor the applying organization (nor the administration office of eachacademic unit) will have access to the content of the evaluation report. The applicant will
only be notified that the evaluator has submitted the evaluation report.
(xiii)

Host Researcher
after Awarded

In the Host Researcher after Awarded Fellowship field, enter your academic advisor ofrecord of the academic department of the graduate school you are (or will be)
enrolled at after awarded fellowship.

Fellowship*

Be sure to contact the host researcher to-be in person and obtain consent to host you.
After the selection, JSPS will formally obtain a Notice of Acceptance from hostresearchers and host research institutions of successful applicants.
If your host researcher to-be (and/or host research institution) changed due toadmission results for the doctoral course, etc. after the selection, you may change theinformation by submitting a change notice during the fellowship acceptanceprocedure.
The Department, Job Title, etc. of the Host Researcher after Awarded Fellowship, enter
the department, job title, etc. of the main duty at the organization the applicant
enrolls (similar to the (xii) Current Academic Supervisor field).
・ If your academic supervisor is a researcher from outside your university and issupervising you as visiting faculty, etc. under a partner university agreement, etc., enter
the title at the graduate school you enroll.
You can also copy the information you entered in the (xii) Current Academic Supervisor
field to the (xiii) Host Researcher after Awarded Fellowship field by clicking on “Copythe information of your current academic supervisor” on the screen.
If your host researcher after being awarded fellowship is not the same as your current
academic supervisor, enter the information of the host researcher to-be directly in thisfield.
For example, if it is already announced that your academic supervisor will retire or otherwise step
down at the end of the academic year.

Make sure to check the (xi) Special Notes on Doctoral Course Studies section above as
to whether you need to provide special notes. If you need to make special notes, type inthe specific and accurate details of your situation in the open column.
・If you are a DC1 applicant and your Host researcher after awarded fellowship is yet to
be determined
For example, if the results of admission to the doctoral course are not announced yet at the time ofthis fellowship application, and you do not know who your academic supervisor will be:

・If your host researcher is yet to be determined, enter the following placeholder
in the E-mail address field.

- 10 -

mitei@jsps.go.jp
・Enter the fields as shown in the white box below:

Name (furigana)* (family name): enter ミテイ(Kanji, etc.)* (family name): enter 未定

Affiliated institution code*: enter the code of
the university you
wish to enroll at

Job title*: enter 未定
Department code*: enter the code of thedepartment you wish
to enroll at*You cannot enter “未定” (TBD) for the affiliated institution & department.

e-Rad Researcher No.*: enter 99999999*Enter the institution & department you are hoping to enroll at as of the date of this application.

*If you are enrolled in a doctoral course at the time of this fellowship application, but
your host researcher to-be is yet to be determined due to transfer, etc., select theapplicable option button in the (xi) Special Notes on Doctoral Course Studies section
and type in the specific and accurate details of your situation in the open column below.
(You can type up to 40 characters per line.)*If you entered “未定” (TBD) for Host researcher after awarded fellowship field,
provide the details of your host researcher to-be in the fellowship acceptance procedure
as soon as you have a host researcher to-be.
[How to enter the information on your supervisor/host researcher]

Generalnotes onfields*See the following instructions on how to complete these fields.

General notes(xii)- (xiii)

In each field, enter the information on the main duties of the supervisor/host researcher
at the applicant’s affiliated organization.
As an exception, if the academic supervisor is a researcher from an outside the university
and is providing supervision as visiting faculty, etc. under a partner university agreement,
etc., enter the title at the applicant’s university.

(Name)

Enter the name of the researcher accurately.

Furigana*
Kanji, etc.*○If the researcher is a foreign national, follow the example below:*Type into the boxes.
○Example. If the researcher’s real name is Patrick Lafcadio Hearn (i.e., if the entire name isin alphabet):(Family name in furigana) ハーン (Given name in furigana) パトリック ラフカディオ(Family name in Kanji, etc.) HEARN (Given name in Kanji, etc.) Patrick lafcadio*Enter any middle name in the Given name box. The SURNAME box should be allcapitals, and only the first letter of your Given name box should be capitalized.
*You may enter alphabets in the Kanji, etc. boxes.
*If your name cannot be spelled with alphabets, enter your name in Katakana in the
Kanji, etc. boxes.
If any of the letters used in the researcher’s name are not JIS level one and level two (JISX-0208) characters, replace those letters with JIS level one and level two (JIS-X-0208)
characters.
If there are no Kanji characters to replace the letters, enter the name in Katakana.
○Example. If the researcher’s real name is 沅 学振 (i.e., if there is no Kanji to replace 沅)(Family name in furigana) ユエン (Given name in furigana) ガクシン
(Family name in Kanji, etc.) ユエン (Given name in Kanji, etc.) 学振- 11 -

*If the researcher’s name exceeds 20 characters in length, omit certain parts asappropriate.
○ Example. If the researcher ’ s real name is Pablo Diego José Francisco de Paula Juan
Nepomuceno María de los Remedios Cipriano de la Santísima Trinidad Ruiz y Picasso:(Family name in furigana) ピカソ (Given name in furigana) パブロ(Family name in Kanji, etc.) PICASSO (Given name in Kanji, etc.) Pablo

Job Title*

Type in the researcher’s official job title, excluding department name, etc. The maximum
length is 20 characters.
(Enter Job Title only.)*Here, job titles are, for example, “Professor,” etc.
Enter Professor, even if the researcher concurrently holds the post of Head of
Department, etc.
○Example. If the job tile is Associate Professor, School of International Agriculture: Associate
Professor

ResearcherNo.*

AffiliatedInstitution*
Department(xiv)

Official name ofgraduate school inwhich applicant willenroll after awarded
fellowship*

Check with the researcher in person or affiliated organization to obtain accurate
information.
Note that your supervisor/host researcher can be someone who does not possess a
Researcher Number. If they do not have a Researcher No., enter “99999999” in this field.
Click the List All button to display the Institution Code Table and enter the code of yourinstitution.
For institutions that are not listed in the Code Table due to abolition or merger, etc., or foroverseas institutions, enter “99999” and type in the correct name of your institution.
In case of a university (including The Open University of Japan and the InterUniversity Research Institution Corporation High Energy Accelerator Research
Organization), click the List All button to display the Department Code Table and enter
the code of your department.
If none of the codes are applicable to you, enter “9999” and type in the correct name ofyour department.
If your university is not in the list, leave this field blank.
Click the List All button to display the Department Code Table. Enter the code of
the academic department of record of the graduate school you are (or will be)
enrolled at. If your graduate school is not listed, enter “9999” and type in the nameof your graduate school department.
*Be sure to check and enter the correct name, as it will also appear on certificatesissued in Japanese.

- 12 -

III. Entering your Contact Information(1) In the lower section of the Application Information screen, enter your contact information during the application period.
JSPS will use your contact information for the following purposes:(i) To contact applicants in case there is a question on the content of the application;(ii) To notify applicants when the review results are posted;(iii) To send successful applicants the documents for the acceptance of fellowship.
Follow the instructions below on how to enter your contact information.
By clicking on the Japanese ▶ English button in the screen, you can display the screen in English, but you must provide
your contact information in Japanese (except if you are entering an address outside Japan).
The preferred contact information that you enter in these fields will be used for JSPS to contact you. If there arechanges to your address, e-mail, and/or phone number, correct your contact information promptly from theApplication Management screen in the System.
*The Application Management screen may be temporarily unavailable due to system maintenance, etc. by JSPS. You may not
be able to correct your contact information during those times.

- 13 -

Current
Address*

Enter the postal code only if your current address is in Japan.
Enter your address in boxes Address 1-Address 3. In Address 1, enter your address up to yourhouse/building number. Use Address 2 and Address 3 to enter the remainder of your address. (Themaximum length for each box is 20 characters.)
Provide all necessary information including name of apartment/building, etc., room number, and c/o.
○Example. If your address is: 〒123-4567 東京都千代田区麹町５－３－１

学振マンション６０１号室 学振 太郎様方
(c/o Mr. Taro GAKUSHIN, Room No. 601 Gakushin Mansion,
5-3-1 Kojimachi, Chiyoda-ku, Tokyo 123-4567)*Type into the boxes.
〒123-4567
Address 1*: 東京都千代田区麹町５丁目３番地の１ (3-1 Kojimachi 5-chome, Chiyoda-ku, Tokyo)
Address 2: 学振マンション６０１号室 (Room No. 601 Gakushin Mansion)
Address 3: 学振 太郎様方 (c/o Mr. Taro GAKUSHIN)*For the house/building number in Address 1, you may enter 5-3-1 instead.

If you wish to use your Current Address as your Preferred Contact, make sure to enter an address
where postal mail items such as procedure documents will reach you without fail.

AffiliatedInstitution(Address, nameof organization,
name ofdepartment, etc.)*If your address is outside Japan or does not fit in the given boxes, abbreviate as necessary.
For overseas address, enter your address in the correct order as they should appear, e.g., start fromstreet address. Divide your address as necessary across the boxes.
Enter the postal code only if your affiliated institution is in Japan.
Provide information on your affiliated institution in the Address, Name of Organization, Department,
Lab, etc. 1, and Name of Organization, Department, Lab, etc. 2 boxes.
In Address, enter the address up to building number.
Use Name of Organization, Department, Lab, etc.1 and 2 to enter the remainder of your address. (Themaximum length for each box is 20 characters.)
Provide, without omission, complete contact information of the organization, including the name of thelaboratory, in which the applicant currently engages in research (physically exists). You may keep thisfield blank if you do not have an affiliated institution, including the case if you are holding an adjunctposition.
○ Examples:〒123-4567 東京都千代田区麹町５－３－１
学振大学 研究者養成棟６０１号室 応用微生物学研究室 の場合(Applied Microbiological Research Laboratory, Room No. 601 Research Fellowship Bldg.,
Gakushin University, 5-3-1 Kojimachi, Chiyoda-ku, Tokyo 123-4567)*Type into the boxes.

〒123-4567
Address*: 東京都千代田区麹町５丁目３番地の１ (3-1 Kojimachi 5-chome, Chiyoda-ku, Tokyo)
Name of Organization, Department, Lab, etc. 1: 学振大学 研究者養成棟 ６０１号室(Room No. 601 Research Fellowship Bldg., Gakushin University)
Name of Organization, Department, Lab, etc. 2: 応用微生物学研究室(Applied Microbiological Research Laboratory)*For the house/building number in the Address, you may enter 5-3-1 instead.

JSPS may use the phone number, fax number, and/or e-mail address to contact the applicant, so do notenter any information where the applicant cannot be reached directly (for example, information on theinstitution’s administration office, host researchers, etc. are not acceptable).
However, as an exception, if you are an exchange student, etc. who is not comfortable with the Japanese
language, and the institution’s office is helping you with the procedures, etc., you may enter informationon the office in this field and select 2. Affiliated Institution in the Preferred Contact field.
If you select Affiliated Institution in the Preferred Contact field, make sure to provide complete
information (without omitting room number, name of laboratory, etc.) where postal mail items
such as procedure documents will reach you without fail.
- 14 -

Preferred
Contract**If you belong to an overseas institution, etc. or does not fit in the given boxes, omit certain parts
as appropriate.
For overseas address, enter your address in the correct order as they should appear, e.g., start fromstreet address. Divide your address as necessary across the boxes.
Although the review results will be disclosed through the System, JSPS may need to contact you upon
your application, during the review process, or at the time of the fellowship acceptance procedure.
Provide the preferred contact address to be used for this purpose.
Your preferred contact address will be used to send you documents on the acceptance of fellowship andto contact you until the start of your fellowship tenure, so the contact address must be an address inJapan.
If you wish to use your Current Address or Affiliated Institution as your preferred contact, you can selectthe 1. Current Address or 2. Affiliated Institution button. By doing so, the information you entered in the
Current Address field or Affiliated Institution field will be automatically copied to this Preferred Contact
field.
*Any corrections you make later in the Current Address or Affiliated Institution fields will also bereflected automatically.
Note that, if your Current Address and/or Affiliated Institution are outside Japan, do not select it
as your Preferred Contact. If you wish to specify an address that is neither your Current Address nor
Affiliated Institution (such as your parent’s house, etc.), select the 3. Other button and type in theinformation.
[Postal mail items from JSPS]
・The address in this field will be printed and used to send postal mails as it appears here. Therefore,make sure that the Current Address, Affiliated Institution, and Other fields are entered correctly so thatthe postal mail items will reach you without fail. (Provide all necessary information including name oflaboratory, c/o, etc.)
・If you are providing an address that you do not currently reside in, such as your parent’s homeaddress, be sure to enter the c/o information.
・Some institutions do not accept postal mail items addressed to students. Unless you are able toconfirm that your institution will receive mails for you, the Preferred Contact should be yourCurrent Address or your parent’s home address.
When you complete filling out all required items of the application information, JSPS will send an email to confirm the address you registered as Preferred Contact. Enter your e-mail address accurately.
The maximum length is 50 single-byte alphabetic letters, numbers, underscores, periods, and dashes.
Finish entering the application information after you confirm receipt of the e-mail from JSPS.
When disclosing the review results, JSPS will post a news to that effect on the JSPS Research Fellowshipfor Young Scientists website, and also send a notice to the e-mail address entered here. JSPS will not be
responsible for any missed e-mail communications due to failure to register a valid address or otherreasons.
If you fail to complete the required procedures by the deadlines specified by JSPS, you will bedeemed to have withdrawn from the selection.

- 15 -

IV. Preparing your Application Content File
(1) Download the electronic file (Word, etc.) from the JSPS website (https://www.jsps.go.jp/j-pd/pd_sin.html), and upload thecompleted files in the Application Management screen.
*The maximum upload size of your completed Application Content File is 3MB.
*Evaluators cannot view the content of the Application Content File.
*When preparing your application content file, refer also to the explanation in italics under 2. [Research Plan] (2) Research
Objectives, Description, etc. in the application content file.
(2) How to complete the application content file by funding category
Applicants are to describe their research plan in line with the funding category they choose (Funding Category A or B) for
Grant-in-Aid for JSPS Fellows.
*For details on the revised funding categories, refer to the Application Guidelines for JSPS Doctoral Course (DC) Research
Fellowships, II. KAKENHI Application Procedures.
Your choice of Funding Category A or B will not be an evaluation criterion in the document review for the selection of
Research Fellows.
<How to complete 2. [Research Plan] (2) Research Objectives, Description, etc. in the new application content file>
Research plan based on funding category

Applicants choosing

Applicants choosing

Funding Category A

Funding Category B

Funding Category A
・The research plan which will become the basis of yourresearch as JSPS Research Fellow

Must provide statement(*Must be provided by all applicants)
Funding Category B
Must provide

・Only if you have specific needs to exceed the maximum

statements

total budget for Funding Category A in order to carry out
your research plan, give a short description on how yourNo need to provide

plan is different from the research plan for Funding

statement

Category A (details of additional research to be
conducted)(*Only applicants who choose Funding Category B)- 16 -

<Diagram of General Framework of Research Plans for Each Funding Category>(3) Follow the instructions (i)–(viii) below for preparing your application content file.
(i) Use 10 point or higher font, including footnotes, etc.
There are no other rules on formatting, including type of font, line spacing, etc.
(ii) Your statements must be in Japanese or English.
(iii) Delete any text in italics as well as the framework diagram in the format.及び応募区分に応じた研究計画のイメ
ージ図の文章 You must not otherwise modify or change the format, including deleting the other instructions,adding items other than those specified, and omitting items that you are not filling out.
You may insert figures, tables, etc. as necessary.
(iv) Your statement must not exceed the maximum number of pages allocated for each item. You cannot add extra pages
to the format. You may end up with blank pages as a result of preparing your statement as per the instructions for each
item, but do not delete any of those blank pages.
(v) On the Applicant’s Name line at the bottom of the form, type in your name as you entered in the “Name to be
Registered” field in the “Application Information” screen.
(vi) The examiners will receive monochrome (or grayscale) printouts of the application documents, including theapplication content file. Make sure that the information will be clearly visible on print.
(vii) Follow the recommended procedures described in the following link when converting the application content file
into PDF format and uploading it to the System.
Recommended procedures: https://www.jsps.go.jp/j-pd/data/boshu/naiyo_torikomi.pdf(viii) After uploading the application content file, be sure to download the converted PDF files to check that
there are no flaws in the content (missing text, figures, or tables, garbled text, etc.). You may encounter garbled
text in the converted PDF files, even if they seem ungarbled on the entry screen.
Note: Failure to follow the instructions above may result in a disadvantage in the review process for insufficient
application documents.

- 17 -

V. Preparing your Envisaged Budget for Grant-in-Aid for JSPS Fellows(1) This document must be prepared in Japanese or English using the System. The information you provide here will appear
in the [Research Plan] Attachment: Envisaged Budget for FY2025 Grant-in-Aid for JSPS Fellows (“Research Expenditure
and Necessity” and “Status of Application and Acquisition of Research Grants” sections), which is a document that
constitutes your application documents.
(2) After you complete entering the application information, click on the Application Information Input button in the
Application Management screen.
(3) Follow the instructions below to complete your data entry. By clicking on the Japanese ▶ English button in the upper
left corner of each screen, you can display the screens in English.
*: Mandatory fields are marked with an asterisk⚫

Gray: Fields to confirm content only⚫

Yellow: Mandatory fields (text)⚫

Pink: Mandatory fields (to be selected)⚫

No highlight: Optional, or fields for relevant applicants only

⚫ Research Project Information (Application Information Confirmation Screen)
Field

Not applying forGrant-in-Aid for
JSPS Fellows

Instructions

Check this box if you do not wish to apply for and receive Grant-in-Aid for JSPS Fellows.
*Once you check this box, the functions for the preparation of envisaged budget will bedisabled.
(Note) Applications for Grant-in-Aid for JSPS Fellows will only be accepted at the same time as theapplications for JSPS DC Research Fellowships. You will not be eligible to apply in the second or third year of
your fellowship tenure. If you wish to apply for Grant-in-Aid for JSPS Fellows, you must apply at this time.
Even if you change your eligibility from DC to PD after receiving a preliminary grant decision notice, you
cannot submit a new application for Grant-in-Aid for JSPS Fellows under the PD funding category or total
budget.

(Application No.,
Eligibility,
Panel
Review
Section,Starting Date ofFellowship Tenure,
Name of Applicant,Host
Research
Institution&
Department, Title
ofResearch
Proposal)

The information you entered in for each field in the Application Information screen will appear
automatically.

Funding
Category*

From the pull-down menu, select the funding category that you choose to apply for.
You can select either of the following two funding categories:(i) Funding Category A: total budget up to 2.4 million yen*(ii) Funding Category B: total budget of over 2.4 million yen and up to 4.5 million yen*
*Range of total budget if the research period is three years. See the explanation for the Research
Period field under Research Expenditure and Necessity for information on total budgets if you
are selecting two years or one year for your research period.
- 18 -

Research
Period*From the pull-down menu, select the period that you choose to receive Grant-in-Aid for JSPS
Fellows.
You can select either of the following three funding research periods:(i) Three (3) fiscal years(ii) Two (2) fiscal years(iii) One (1) fiscal year
The total budgets for each research period are as shown below:(i) For three (3) fiscal years: [Funding Category A] maximum 2.4 million yen; [Funding Category
B] over 2.4 million yen and up to 4.5 million yen(ii) For two (2) fiscal years: [Funding Category A] maximum 1.6 million yen; [Funding Category
B] over 1.6 million yen and up to 3 million yen(i) For one (1) fiscal year: [Funding Category A] maximum 800,000 yen; [Funding Category B]
over 800,000 yen and up to 1.5 million yen⚫ Research Expenditure and Necessity
Field
Research
Expenditure andBreakdown of Use(for each fiscal year,
total amounts)

Instructions

By clicking on the Recalculate button, the total of the amounts you enter for each expense item
(Equipment Costs, Consumable Expenses, Domestic Travel Expenses, Overseas Travel
Expenses, Personnel Cost/Honoraria, and Miscellaneous Expenses) will be calculated anddisplayed automatically. (You can click the Recalculate button as many times as necessary.)*The amount of research expenditure for any fiscal year must be at least 100,000 yen. (Youcannot apply for the call for proposals with a research plan that has a budget of less than 100,000
yen.)*Enter the amount of each expense item in units of thousand yen, rounding off fractions smaller
than one thousand yen.
*Read the notes in the procedure documents in entering the details of each expense item.
However, regardless of the examples given below, you should follow the accounting rules, etc.
of your host research institution in determining what costs go into each expense item.

Equipment Costs(Fiscal Year, Item,
Specification,
Institution to be
Installed, Quantity,
Unit Price)

Fiscal Year: Select the applicable fiscal year from the pull-down menu.
Item (Specification), Place of Installation (Institution), Quantity, Unit Price: Type in thedetailed information.
The Amount field will be calculated and displayed automatically based on the quantity andunit price.
The Subtotal field will show the sum of the Amounts for each expense item.
*You can add more columns with the Add button, or delete any unnecessary columns using the
Delete button.
(Note) If you are purchasing a large number of books or reference materials, use a description so that the content
of such books/reference materials can be roughly identified, e.g., “Books on Western medieval political
history.” (For books, use similar descriptions even if they are not treated as Equipment.) For machinery andappliances, provide detailed items rather than just indicating “A set of XXX.”

Consumable
Expenses (Fiscal
Year, Description,
Amount)Fiscal Year (FY): Select the applicable fiscal year from the pull-down menu.
Item, Amount: Type in the detailed information.

The Subtotal field will show the sum of the Amounts for each expense item.

*You can add more columns with the Add button, or delete any unnecessary columns using
the Delete button.
- 19 -

(Note) Enter the amount for each item, e.g., chemicals, lab animals, glassware, etc.

Necessity ofEquipment Costs
and Consumable
Expenses

Explain the necessity and basis of your calculation for the equipment costs and consumable
expenses that you have listed.
Note that, for any fiscal year of the research plan, if the Equipment Costs exceed 90% of thetotal research expenditure for that fiscal year, or if there is an expense item under Consumable
Expenses that constitutes a significant portion of the total expenditure, you must also provide
an explanation on why said expenditure is necessary in carrying out your research project.
Also, if you are, for example, purchasing one equipment by combining several researchfundings, enter the amount to be expended from this research project in the Unit Price field,
and provide a note that the item is a “combined use.”(The maximum length is 500 double-byte characters or 1,000 single-byte alphabetic letters &symbols. You may insert up to three line-feeds. A line-feed is counted as one double-bytecharacter although it will not appear in the count.)

Domestic Travel
Expenses (Fiscal
Year, Description,
Amount)Fiscal Year (FY): Select the applicable fiscal year from the pull-down menu.
Item, Amount: Type in the detailed information.
The Subtotal field will show the sum of the Amounts for each expense item.
*You can add more columns with the Add button, or delete any unnecessary columns using
the Delete button.
(Note) Enter the amount for each expense item, e.g., domestic travel expenses (transportation fees,
accommodation fees, daily allowances) for data collection, investigations, research meetings, presentation ofresearch achievements, etc. by Principal Investigators, Co-Investigators, and Research Collaborators.

Overseas Travel
Expenses (Fiscal
Year,
Description,
Amount)Fiscal Year (FY): Select the applicable fiscal year from the pull-down menu.
Item, Amount: Type in the detailed information.
The Subtotal field will show the sum of the Amounts for each expense item.
*You can add more columns with the Add button, or delete any unnecessary columns using
the Delete button.
(Note) Enter the amount for each expense item, e.g., overseas travel expenses (transportation fees,
accommodation fees, daily allowances) for data collection, investigations, research meetings, presentation ofresearch achievements, etc. by Principal Investigators, Co-Investigators, and Research Collaborators.

Personnel Cost &Honoraria (Fiscal
Year,
Description,
Amount)Fiscal Year (FY): Select the applicable fiscal year from the pull-down menu.
Item, Amount: Type in the detailed information.
The Subtotal field will show the sum of the Amounts for each expense item.
*You can add more columns with the Add button, or delete any unnecessary columns using
the Delete button.
(Note) Enter the amount for each expense item, e.g., honoraria, compensation, wages, and salaries to be paid
to Research Collaborators (postdoctoral researchers, research assistants (RAs), researchers affiliated withoverseas institutions, etc.) who will be engaged in paperwork, lab assistance, translation & proofreading,provision of expertise, distribution & collection of questionnaires, collection of research materials, etc., andpayment to temporary staff agencies. If you already know the job titles, etc. of the collaborators (e.g., speciallyappointed assistant professor, postdoctoral fellow, PhD student, Masters student, etc.) to whom you areplanning to pay personnel cost & honoraria, you should also provide such information.

Miscellaneous

Fiscal Year (FY): Select the applicable fiscal year from the pull-down menu.
- 20 -

Expenses(FiscalYear, Description,
Amount)Item, Amount: Type in the detailed information.
The Subtotal field will show the sum of the Amounts for each expense item.
*You can add more columns with the Add button, or delete any unnecessary columns using
the Delete button.
(Note) Enter the amount for each expense item other than those listed above to be incurred in carrying out yourresearch project, e.g., costs for printing, photocopying, photo development & printing, communication
expenses (postal stamps, phone bills, etc.), transport cost, rent for research venue (only if the funded project
cannot be conducted at the facilities of your research institution), meeting expenses (venue charges, meals(excluding alcoholic beverages), etc.), lease and rental fees (computers, vehicles, lab equipment & instruments,etc.), equipment repair costs, transportation costs other than travel expenses, costs for presentation of researchachievements (publication in academic journals, creation of websites, production of pamphlets and PR
activities targeting the general public to publicize research achievements, etc.), lab waste disposal charges, etc.

Necessity of Travel
Expenses, Personnel
Cost/Honoraria, andMiscellaneous
Expenses

Explain the necessity and basis of your calculation for the Travel Expenses, Personnel Cost &Honoraria, and Miscellaneous Expenses that you have listed.
For any fiscal year of the research plan, if the Travel Expenses or Personnel Cost & Honoraria
exceed 90% of the total research expenditure for that fiscal year, or if there is an expense item
under Miscellaneous Expenses that constitutes a significant portion of the total expenditure,
you must also provide an explanation on why said expenditure is necessary in carrying out yourresearch project.
(The maximum length is 500 double-byte characters or 1,000 single-byte alphabetic letters &symbols. You may insert up to three line-feeds. A line-feed is counted as one double-bytecharacter although it will not be appeared in the count.)⚫ Status of Application and Acquisition of Research Grants
Field

The
StatusofApplicationandAcquisitionofResearch Grants*

Instructions

The information provided here will be referenced in the review session for Grant-in-Aid for
JSPS Fellows to determine “whether the research proposal can be duly carried out without
constituting unreasonable duplication and/or excessive concentration of grant allocation.”
Therefore, it is crucial that you provide accurate information on any research grant applications
currently under review or research grants for projects that have been adopted and are to bedelivered in addition to this research proposal.
As the Principal Investigator of this research project, enter any (1) Research grantapplication(s) in the review process, and (2) Research grant(s) adopted and to bedelivered, at the time of this application. Check your entries.
Delete any unused columns using the Delete button in the left side and save the data, if you
don’t plan to apply for or adopt any research grants other than the Grant-in-Aid for JSPS
Fellows.
・(1) Research grant application(s) in the review process, (2) Research grant(s) adopted
and to be delivered
Provide information not only on KAKENHI grants, but also on other competitive researchfunds (including fundings from other countries).

If there are any fundamental research grants that are allocated to you within the affiliatedresearch institution for you to perform research activities, etc. as job duty, you do not need toenter them under (1) Research grant application(s) in the review process or (2) Research
grant(s) adopted and to be delivered.


If your Role in the Project is a PI, the Name of the Principal Investigator field will be- 21 -



disabled.
If your Role in the Project is a Co-I, the Sum Total field will be disabled.
In the upper box, enter the amount of direct expense that you will be receiving and using by
yourself in FY2025 (or the amount that you are applying for, if the application is underreview). In the box below, enter the total amount (expected amount) that you will be using
by yourself over the entire research period.

*If you select Co-I in the Role in the Project field: In the upper box, enter the (expected)
amount of sub-grant (a share of the grant fund) that you will be receiving and using by yourself
in FY2025. Also, in the box below, enter the total amount (expected amount) of sub-grants thatyou will be using by yourself over the entire research period. (If you are not receiving any subgrant, enter “0” in the boxes.)
・Distinctions of the Research Contents and the Reason for Submission of this KAKENHI
Application in Addition to Other Projects:
Give a clear description, focusing on the distinctions between the content of this research
proposal and contents of any research grant application(s) under review, and the reason for
submitting this application in addition to other research grants.
For each research project, enter the name of the affiliated institution and your title/position
under which you are applying for or receiving grant delivery.
Be sure to provide the name of the affiliated institution and your title/position for each andall projects, even if they are the same as the affiliated institution and title/position underwhich you are submitting applications for this research proposal.
By clicking on the Add button at the left side of the screen, you can add as many columns as
you need for fields (1) Research grant application(s) in the review process and (2) Research
grant(s) adopted and to be delivered.
Delete any unused columns (if you decide not to use the entered data or if you didn’t enteranything) using the Delete button in the left side.

(1) Research grantapplication(s) in thereview process

Role in the Project: From the pull-down menu, select PI if your role is a Principal Investigator,etc., or select Co-I if your role is a Co-Investigator, etc.
1. Funding Scheme, Grant Name: For KAKENHI, select the research category from thepull-down menu. For research grants other than KAKENHI, select Other.
*If you select Other, type in the name of the research grant and funding agency in the box
below.
2. Research Period: Type in the research period.
3. Title of Research Project: Type in the title of the research project.
4. Name of Principal Investigator: If you selected Co-I in the Role in the Project field, typein the name of the principal investigator (or the person of equivalent position) for that research
project.
Research Expenditure for FY2025 (and for the entire research period) (unit: thousandyen): In the upper box, enter the amount of direct expense that you will be receiving and using
by yourself in FY2025 (or the amount that you are applying for, if the application is underreview). Also, in the box below, enter the total amount (expected amount) that tyou will beusing by yourself over the entire research period.

Distinctions of the Research Contents and the Reason for Submission of this KAKENHI
Application in Addition to Other Projects: Provide a clear, focused description. For eachresearch project, enter the name of the affiliated institution and your title/position under which
you are applying for grant delivery.
Sum Total: If you are the PI of a KAKENHI project, enter the total amount of grant to be- 22 -

received over the entire research period.

(2) Research
grant(s) receiving
and/or adopted to
be delivered(Note) Information on the research proposal for this application will appear automatically at
the top of the column.
.
Role in the Project: From the pull-down menu, select PI if your role is a Principal Investigator,etc., or select Co-I if your role is a Co-Investigator, etc.
1. Funding Scheme, Grant Name: For KAKENHI, select the research category from the pulldown menu. For research grants other than KAKENHI, select Other.
*If you select Other, type in the name of the research grant and funding agency in the box
below.
2. Research Period: Type in the research period.
3. Title of Research Project: Type in the title of the research project.
4. Name of Principal Investigator: If you selected Co-I in the Role in the Project field, typein the name of the principal investigator (or the person of equivalent position) for that research
project.
Research Expenditure for FY2025 (and for the entire research period) (unit: thousandyen): In the upper box, enter the amount of direct expense that you will be receiving and using
by yourself in FY2025. Also, in the box below, enter the total amount (expected amount) that you
will be using by yourself over the entire research period.
Distinctions of the Research Contents and the Reason for Submission of this KAKENHI
Application in Addition to Other Projects: Provide a clear, focused description. For eachresearch project, enter the name of the affiliated institution and your title/position under which
you are receiving grant delivery.
Sum Total: If you are the PI of a KAKENHI project, enter the total amount of grant to bereceived over the entire research period.

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VI. Evaluation Report[For Applicants](1) The evaluation report is to be prepared by the researcher entered in the (xii) Current Academic Supervisor field.
Before sending a request for the preparation of the evaluation report, you should revisit the instructions on Field(xii) under Section II. Entering your Application Information in this document.
(2) After you complete entering the application information, click on the Request Preparation of Evaluation Report button in
the Application Management screen.
*Before clicking on this button, be sure to contact your evaluator and obtain consent on the preparation of the evaluation
report.
(3) In the Confirm Request for Preparation of Evaluation Report screen, enter/check each field based on the following
guidance.
*For the table below:⚫

Gray: Fields to confirm content only⚫

Pink: Mandatory fields (to be selected)⚫

Not highlighted: Optional or fields for relevant applicants only

Field

Instructions

Requested

Enter the deadline for the preparation of the evaluation report that the applicant requests the

Deadline*evaluator to meet.
The evaluator will be notified the requested deadline that you enter in this field. The evaluation report
can be submitted after this requested deadline so long as it is before the deadline for thesubmission of Application Forms.

Title of

(Japanese) Check to make sure that the title of your research proposal is correct.

Research*You may change the Japanese title of your research proposal after you make a request for the

Proposalevaluation report.
The Title of Research Proposal field on the evaluator’s screen will automatically reflect the changes
you make. Inform your evaluator as necessary of any changes.
*If you revised the title of your research proposal after the evaluation report has been submitted,
resubmission of the evaluation report is not necessary.
(English) If you are asking a foreign researcher to prepare your evaluation report, you can enter the titleof your research proposal in English as reference. The maximum length is 250 letters (single-bytealphabetic letters, numbers, underscores, periods, and dashes).
*You cannot change the English title of your research proposal after you make a request for theevaluation report. (The English title of research proposal will not appear in the application
documents.)

Evaluator

Check to make sure that the information is correct.
JSPS will use the e-mail address entered here to send the link to the website, login ID, and password
for the evaluator to prepare the evaluation report. Make sure to enter the e-mail address correctly. You
must enter the evaluator’s own e-mail address. Applicants are not allowed to enter their own e-mailaddress in this field.
- 24 -

When you click on the Revise information on evaluator button in the Application Management screen
after your evaluator has submitted the evaluation report, the evaluation report submission status willchange back to Not submitted.
*The content of the evaluation report will be retained in the System.
(4) An e-mail will be sent to the evaluator through the System, requesting the preparation of the evaluation report. The
evaluator, in person, must access the website provided in this e-mail, and log into the System using the ID and password
also provided to create the evaluation report.
The evaluator’s password can be reissued in the System by the applicant.
*JSPS cannot reissue the evaluator’s password. If your evaluator asks you to reissue the evaluator’s
password, you may do so by logging in to the System and clicking on the Reissue evaluator’s password
button. The reissued password will be sent to the evaluator by e-mail.
*The content of the evaluation report will be retained in the System even if the password has beenreissued.

(5) As e-mails from the System are sometimes denied, be sure to contact the evaluator in person and check whether the e-mailwas properly delivered. If the evaluator was not able to confirm the receipt of the e-mail, try the following:・Check and correct the recipient e-mail address and other entries, and repeat the Request Preparation of Evaluation Report
process.
*There may be accidentally inserted spaces before or after the e-mail address.
・Check the spam folder of the evaluator.
・Change the recipient e-mail address to one with another domain and repeat the Request Preparation of Evaluation Report
process.
Contact us if the evaluator still cannot receive the e-mail even after trying the above.

(6) Once the evaluator submits the evaluation report, the System will send an e-mail to the e-mail address indicated in the

Preferred Contact field of the application information, notifying that the evaluator has completed the evaluation report. The
status of submission of the evaluation report will be displayed as “submitted” in the relevant Process Status field in the
Application Management screen. You cannot submit your application documents until the evaluation report is submitted.
*Neither the applicant nor the applying organization (nor the administration office of each academic unit) will have accessto the content of the evaluation report. The applicant will only be notified that the evaluator has submitted the evaluation
report.
* Clicking on the Change evaluator to different researcher button in the Application Management screen will invalidate
the ID issued to the previous evaluator (for the preparation of the evaluation report), and all data of the evaluation reportin preparation or already submitted will be deleted.
*The evaluator does not have access to the content of your application documents in the System. If you wish to have yourevaluator check the application documents, you should contact them by different means.

- 25 -

[For Evaluators](1) Upon receiving an e-mail from the System notifying that the applicant is requesting the preparation of the evaluation
report, please access the website provided in the e-mail, and log into the System using the ID and password also provided
to create the evaluation report.

The evaluator’s password can only be reissued by the applicant in person.
*JSPS cannot reissue the evaluator’s password. Ask the applicant to reissue the password.
The reissued password will be sent to you by e-mail.
*The content of the evaluation report will be retained in the System even if the password has beenreissued.

(2) Evaluators should refer to the following instructions on how to enter/check the fields to be completed by the evaluators.
*The sample evaluation report on the JSPS website is in Japanese only, but the field names, instructions, etc. on theevaluators’ screen are accompanied by English translations.
*For instructions on how to use the JSPS Electronic Application System for the preparation of the evaluation report,
evaluators should refer to Operation Manual for Research Fellowship Program Evaluators.
・Operation manual for evaluators:
https://www-shinsei.jsps.go.jp/topyousei/download-yo.html#a5*The evaluator does not have access to the content of the application documents in the System. If you need to check the application
documents, please ask the applicant directly.

(3) The evaluation report information page will be disconnected in roughly 60 minutes (plus or minus, depending on the timer
in the System) from the time the page is opened. Evaluators should save their entries frequently.
A Session Timeout alert will appear after 45 minutes. Clicking the OK button will extend the session.
*For the table below:⚫ Gray: Fields to confirm content only
⚫ Yellow: Mandatory field (text)
Field

Instructions

Evaluator

The name of the evaluator and affiliated institution, department, and job title, which were entered by
the applicant, will appear. Check to make sure that the information is correct. If there are any mistakes
in the job title, etc., contact the applicant and ask him/her to correct the information.
The applicant’s name to be registered and name in alphabet, affiliated institution, and department,

Applicantwhich were entered by the applicant, will appear.
Title ofThe title of research proposal (Japanese)/(English) entered by the applicant will appear.

Research
Proposal
Relationshipwith Applicant*Evaluation*

Describe the evaluator’s relationship with the applicant in specific details.
Examples: Current host researcher, host researcher to-be, etc.
Your statements will be an important reference material in the review process.
Please provide specific and concise evaluation on the applicant. You may enter your statement inJapanese or English.
[Acceptable characters]*The Evaluation Report screen on your PC is dependent on your PC’s operating system, and- 26 -

may be able to display non-JIS level one & level two characters. However, these characters will
be recognized as bug (garbled text, etc.) by the System and may not appear properly on converted
PDF files. Before submitting the evaluation report information, be sure to press the Check
Evaluation Report button to download the converted PDF file, and check that the text appears
correctly in PDF format.
*You cannot use character codes or special fonts other than JIS level one and level two
characters. (For more information, refer to section 2.3.1. Entering the Evaluation Report
Information in the Operation Manual for Research Fellowship Program Evaluators.)*Examples of characters you cannot use:
・Single-byte Japanese kana characters
・Circled numbers (①, ②, ③…)・Roman numerals (including lower case of I-V), etc.

[Maximum number of characters](i) You can enter up to 2,000 single-byte characters (or 1,000 double-byte characters), and up to 25
lines for the following two fields:
・(1) the Applicant’s strengths as researcher・(2) Qualities that you think the Applicant will need to acquire for further growth as researcher*Describe if there are noteworthy matters (including cases where due consideration should be given
as child bearing and nursing and other life events have resulted in a temporary decrease in research
results).
*Try to eliminate as much unconscious bias as possible when entering the field.(ii) You can enter up
to 4,000 single-byte characters (or 2,000 double-byte characters), and up to 60 lines for thefollowing field:
・Information that may be particularly helpful in determining the future potentials of the Applicant
as researcher*Please provide information that may be particularly helpful in determining the future potentials of
the Applicant, if any, for example, outstanding academic achievements, awards, advanced
placements, overseas education, and highly unique extramural activities.
You may encounter an error even if your statements are within the maximum 25 lines or 60 lines.
This is because the System adjusts the data so that the statements will fit inside the given space whenconverted to PDF format. If an error occurs, please adjust the text by deleting some of the line feed,etc.
(4) After you complete entering your report, press the Check Evaluation Report button and check the converted PDF file
before you submit the report.
*The Evaluation Report screen on your PC is dependent on your PC’s operating system, and may be able to display nonJIS level one & level two characters. However, these characters will be recognized as bug (garbled text, etc.) by the System
and will not appear properly on printouts of the application documents.
(5) Once you submit the evaluation report, the System will send an e-mail to the e-mail address that the applicant has enteredin the Preferred Contact field of the application information, notifying that the you have completed the evaluation report.
The applicant cannot submit the application documents until the evaluation report is submitted.
*Neither the applicant nor the applying organization (nor the administration office of each academic unit) will have accessto the content of the evaluation report. The applicant will only be notified that the evaluator has submitted the evaluation
report.

- 27 -

[Reference: What is unconscious bias?]
Unconscious bias refers to assumptions and biased views that people hold on an unconscious level. This bias itself is a natural
response based on their experience and other factors - as their brain reacts, people first rely on their experience unconsciously tointerpret things; therefore, it is not something that should be blamed immediately. However, if they act on their unconscious bias as
it is, it may have an unintended and undesirable impact on their interaction with others.
Unconscious bias can take various forms; for example, it includes judging someone by his/her age, sex, academic background andpast career, organizational affiliation, title, and so forth, without even realizing it.

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