JSPS International Fellowships for Research in Japan
Invitational Fellowships for Research in Japan （Long-term / Short-term）
FY 2025 (2025-2026) Instructions for the Application Forms
1. About the application in general･Applications are only received when sent over the JSPS Electronic Application System.
・The items you enter will be used in the screening of your application and as basic data by JSPS after
you are selected. Please fill them out correctly.
･Applicants and candidates must check the deadline set by the host institution as it may be a monthor more prior to the submission date to JSPS.
･The total number of application pages is as below. Application forms will be printed in black-andwhite when JSPS conducts its application screening. When using diagrams and charts, please bearin mind.
*Long-term 10 pages in total (L-1（1 page）、L-2（7 pages）、L-3（2 pages））*Short-term 8 pages in total（S-1（1 page）、S-2（5 pages）、S-3（2 pages））･Except where otherwise instructed, the forms are to be prepared in Japanese or English. This rule
does not apply to proper nouns and technical terms. When needed to understand these words, pleaseannotate them in Japanese or English.
･The only kanji sets used in the Electronic Application System are JIS level 1 and 2. The other kanjisets, non-JIS characters, and special fonts can’t be used. In other cases, please use English letters.
2. Filling out Form L-1 / S-1 on the electronic application system･Save data periodically when preparing the form as a session timeout may occur if you leave thesystem inactive for a period of time.
・You should fill out all required fields marked by (*). Though you do not need to fill out fields thatare not required, there are some items that require you to make entries in both Japanese andEnglish.
・If you enter information incorrectly or fail to fill out required fields, an error message will bedisplayed. Correct the error according to the displayed message.
・If there is an input error in Form L-1/S-1, you must upload it again together with other forms ( L2,L-3, S-2, S-3), even when you have already uploaded them. Therefore, it is recommended that youupload forms after you finish filling in all the fields of Form L-1/S-1 and have checked it formistakes.
a)【Review Section】“Basic Section Code”, “Basic Section”, “Document Review Section” and “Panel Review Section”
・When preparing your application, select from the review section table the review section in which
you wish your application forms to be reviewed. In some cases, the same “Basic Section” is listed in1

different “Document Review Section” and/or “Panel Review Section” simultaneously, so be sure tocheck the review section table:
https://www.jsps.go.jp/english/e-inv/application/guideline.htmlb) 【Research Theme and Fellowship Tenure】“Research Title”
Enter your research title concisely in up to 40 letters in Japanese or 100 letters in English. Eachbracket and punctuation mark is counted as one letter. The space between words is counted as one
letter in the case of English (example: ‘research activity’ is counted as 17 characters). Note that
research title may not be changed even after the candidate is selected.
“Fellowship Tenure”
Enter the starting date and fellowship tenure. (One month units for Long-term and one day units
for Short-term.) Application calls for the short-term program are issued twice a year. Check before
applying as the starting dates of the programs vary in each recruitment round.
c) 【Applicant (Host Researcher)】“Department (English and Japanese)”Type your official department name in the field “Department (English and Japanese).”“Position”
Select from the drop-down. If you select “Others,” type in your official title (this also applies toapplicants who write in English).
“Researcher Number”
Enter your researcher number. The researcher number is used for administrative purposes toidentify the applicant.
“Contact Information”
When entering Contact Information, please include information on the applicant’s affiliateddepartment such as its address and phone numbers, not the address of the head of the applicant’s
affiliated institution.
d) 【Candidate (Invited Overseas Researcher)】“Name”
Write in full the same name of the fellow (candidate) that appears in their passport. Enter thefamily name in uppercase letters. For the first and middle names, write each first letter inuppercase letter and use lowercase letters for the rest of the name. Type only in alphabetic letters2and do not use letters with marks such as umlauts. If the fellow does not have a family name but
has a first name, enter their first name in the family name field and leave the first name fieldblank.
“Nationality (Country/Region code)”Enter the fellow’s corresponding country/region code referencing the list of Country/Region code.
This also applies when entering the country in which the candidate’s affiliated institution is located.
“Position”
Select from the drop-down.
“Contact Information”
Be sure to enter all contact addresses whether in Japan or overseas (including China and Korea) insingle-byte alphanumeric characters. (Do not use umlauts or other such marks over letters.) Pleasebe sure to enter the candidate’s phone number and e-mail address.
In the “Mailing Address” field, enter all the applicable information: street name, address,institution’s name, lab name, apartment house name, room number, etc. Do not abbreviate or omit
anything. (Entering name of country is not necessary.)
3. Filling out Form L-2 and S-2 on the electronic application system
・The uploaded file size can be no more than 3 MB.
・You may use either the Japanese or English application form. With either form, you may choose thelanguage (Japanese or English) that you use to write the entry items.
・The following changes in particular are not permitted:- Change the margins/blank spaces and the number of pages- Change the order or location of the title and instructions on the upper part of each page orchange or delete their content. Change the number of pages allocated to each item. In the case of
blank pages, leave them as they are. (Do not eliminate any page.)
・The following changes are permitted:- Repairing defects in the application form caused by the operating environment (done byreferencing PDF samples)
・Neither the font size nor number of characters is set. However, you should take care to make yourapplication easy to read by the reviewers. A font size of 12 points or larger is recommended alongwith leaving comfortable space between characters and lines.
4. Filling out Form L-3 and S-3 on the electronic application system
・The uploaded file size can be no more than 1 MB.
・The following changes in particular are not permitted:

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- Change the margins/blank spaces and the number of pages- Change the order or location of the title and instructions on the upper part of each page orchange or delete their content. Change the number of pages allocated to each item. In the case ofblank pages, leave them as they are. (Do not eliminate any page.)
・The following changes are permitted:- Change the number of lines in the item
- Repairing defects in the application form caused by the operating environment (done byreferencing PDF samples)
・Neither the font size nor number of characters is set. However, you should take care to make yourapplication easy to read by the reviewers. A font size of 12 points or larger is recommended alongwith leaving comfortable space between characters and lines.

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