FY2025
Japan Society for the Promotion of Science
JSPS Doctoral Course (DC) Research Fellowships
Application Guidelines

February 2024
Japan Society for the Promotion of Science（https://www.jsps.go.jp/）*This document contains detailed information on the Call for Proposals for Grant-in-Aid for Scientific Research—KAKENHI— for
JSPS Research Fellows.

This English version is provided for the convenience of prospective applicants for JSPS Doctoral Course (DC)Research Fellowships who experience difficulty in reading the Japanese original, which should be referred to incase of inconsistency.

Introduction[Objectives, etc. of the Research Fellowship Program]
Providing outstanding young researchers at an early stage in their careers the opportunity to choose theirown research topics, etc. independently based on free thinking and focus on advancing their research is
critically important in fostering creative researchers who will become future leaders of scientific researchin Japan.
To this end, the Japan Society for the Promotion of Science (“JSPS”) solicits JSPS DC Research Fellows
and provides support to doctoral degree holders with outstanding research skills who wish to pursue
research at universities and other research institutions.
JSPS will also offer funding for research conducted by DC Research Fellows through the Grant-in-Aid
for JSPS Fellows.

[Content of the Application Guidelines, etc.]
I. FY2025 Application Guidelines for JSPS Doctoral Course (DC) Research Fellowships
II. JSPS Doctoral Course (DC) Research Fellowships, Application Procedures for Grant-in-Aid for
Scientific Research—KAKENHI— FY2025【JSPS Research Fellows－DC】
III. Other Relevant Information
IV. Inquiries
Of the above, I. FY2025 Application Guidelines for JSPS Doctoral Course (DC) Research Fellowships(hereinafter, “Research Fellowship Application Guidelines”) describes the eligibility, fellowship tenure,application procedures, deadline for acceptance of applications, etc. for the application for JSPS Research
Fellowships.
II. JSPS Doctoral Course (DC) Research Fellowships, Application Procedures for Grant-in-Aid for
Scientific Research—KAKENHI— FY2025【JSPS Research Fellows－DC】 (hereinafter, “KAKENHI
Application Procedures”) explains how to prepare the application forms (research proposal documents) for
Grant-in-Aid for JSPS Fellows, and administrative tasks, etc. to be completed by the research institutions.
III. Other Relevant Information outlines matters related to Chapters I. and II.

[Notes]This call for applications (including the call for proposals for Grant-in-Aid for JSPS Fellows) is designed to makeearly preparations for review and commences before the passage of the FY2025 budget. Hence, note in advancethat the content may change in the future, depending on circumstances surrounding the budget.



Decide whether or not to use generative AI in preparing your application at your own risk, with in mind thepossibility that such use may result in unintended copyright violations and leakage of personal or confidential
information.

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Table of Contents
I. JSPS Doctoral Course (DC) Research Fellowships FY2025 Application Guidelines
1. Fields of Research ........................................................................................................................... 1
2. Fellowship Categories and Estimated Number of Awards ................................................................... 1
3. Eligibility ....................................................................................................................................... 1
4. Eligibility of Former JSPS Research Fellows..................................................................................... 3
5. Fellowship Tenure........................................................................................................................... 3
6. Host Research Institution ................................................................................................................. 3
7. Monthly Stipends ............................................................................................................................ 3
8. Grant-in-Aid for JSPS Research Fellows........................................................................................... 5
9. Application Procedures .................................................................................................................... 5
10. Deadline for JSPS’ Acceptance of Applications................................................................................ 7
11. Selection and Disclosure of Results ................................................................................................. 7
12. Notes on the Application Documents and Selection Process .............................................................. 9
13. Compliance Rules, etc. for Research Fellows................................................................................... 9
14. Obligations, etc. of Host Researchers and Host Research Institution..................................................11
15. Post-selection Procedures, etc. Required for Successful Applicants ...................................................11
16. Encouraging Research Activities Abroad ....................................................................................... 12
17. Obligations to Cooperate in Surveys after the Fellowship Tenure..................................................... 12<Announcement>............................................................................................................................. 13

II

JSPS Doctoral Course (DC) Research Fellowships,
Application Procedures for Grants-in-Aid for Scientific Research-KAKENHI- FY2025【JSPS Research Fellows－DC】

1. Recipients....................................................................................................................................................... 14
2. Range of total budget (total budget throughout the research period) ................................................... 14
3. Research period ............................................................................................................................ 14
4. Application Eligibility (etc.) ........................................................................................................... 15
5. Application Documents ................................................................................................................. 15
6. Budgets ........................................................................................................................................ 16
7. Research Project and Plan .............................................................................................................. 16
8. Rules on Receiving Grants and Restriction on Parallel Grant Application/Receipt............................... 16
9. Appropriate use of KAKENHI (etc.)............................................................................................... 17
10. “Guidelines on the Proper Implementation of Competitive Research Funds” etc. .............................. 17
11. Dissemination, Etc. of Research Achievements supported by KAKENHI ........................................ 21
12. Code of Conduct for Scientists to Adhere ...................................................................................... 22
13. Review Panels and Other Matters ................................................................................................. 23
14. Preparation of the KAKENHI Application Form (Research Proposal Document), etc. ...................... 23
15. Procedures to Be Completed by the Research Institution................................................................. 25
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17. Procedures on the Handling of JSPS Grants-in-Aid for Scientific Research (KAKENHI (Multi-year
Fund)).......................................................................................................................................... 28

Ⅲ Other Relevant Information[Points to keep in mind when applying for the Research Fellowships and KAKENHI]
1. Completion of Research Ethics Education Coursework ............................................................................. 29
2. Security Export Control Policy (Coping with Technology Leakage Overseas) .................................... 29
3. Handling of Personal Information................................................................................................... 30[Points to keep in mind when applying for KAKENHI]
4. Support through Platforms for Advanced Technologies and Research Resources ................................ 30
5. Promotion of the Shared Use of Research Equipment....................................................................... 31
6. Promotion of the ‘Dialogue on Science and Technology with Citizens’ (A Basic Approach Policy) ...... 32
7. Cooperation with the National Bioscience Database Center .............................................................. 32
8. Inter-University Bio-Backup Project ............................................................................................... 33
9. National BioResource Project......................................................................................................... 33
10. Registration of the Researcher Information in “researchmap”.......................................................... 33
11. Strict Implementation of United Nations Security Council Resolution 2321...................................... 33
12. Improvement of Treatment of Students in the Doctoral Course........................................................ 33
13. Securing University Research Administrators (URAs) and other Management Personnel .................. 34
14. Promoting Efforts to Support Gender Equality and Foster Human Resources ................................. 34
15. About HIRAMEKI☆TOKIMEKI SCIENCE ................................................................................ 34

Ⅳ Inquiries ............................................................................................................................... 36
Reference: [Outline of the Application Procedures].............................................................................. 38

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February 2024I.

JSPS Doctoral Course (DC) Research Fellowships
FY2025 Application Guidelines

1. Fields of Research
All fields of humanities, social sciences, and natural sciences

2. Fellowship Categories and Estimated Number of Awards
JSPS DC1 Research Fellowship (Graduate students enrolled in doctoral courses):
Approx. 650~700 fellowships
JSPS DC2 Research Fellowship (Graduate students enrolled in doctoral courses):
Approx. 1,050~1,100 fellowships*The number of awards may change depending on availability of funding budgets.

3. Eligibility
Eligibility for each fellowship category is described below. Applicants must meet these eligibility criteria
at the start of the fellowship tenure. Please contact JSPS through your university or affiliated research
institution if you are using the early completion program or other programs unique to your institution.)(1) DC1 Research Fellowship (Graduate students enrolled in doctoral courses)

Criteria for An applicant (including international students) must be enrolled in a doctoral course
enrollment at a university in Japan and meet either of the following criteria as of April 1, 2025:
status(i) Be enrolled in the 1st year or the equivalent (i.e., enrollment period of less than 12
months) of the second half of a doctoral course (following a master’s course in the first
half)(ii) Be enrolled in the 3rd year or the equivalent (i.e., enrollment period of at least 24
months and less than 36 months) of a 5-year integrated master’s-doctoral course(iii) Be enrolled in the 1st year or the equivalent (i.e., enrollment period of less than
12 months) of a 3-year doctoral course-only program(iv) Be enrolled in the 2nd year or the equivalent (i.e., enrollment period of at least 12
months and less than 24 months) of a 4-year doctoral course for medical, dental,
pharmaceutical, or veterinary degrees*For (i) through (iii), those who intend to enroll in the second half of a doctoral course, etc. in April 2025
are also eligible.
*Note that applicants who have taken leave from their doctoral course studies after submitting theapplication may not comply with the eligibility criteria.

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(2) DC2 Research Fellowship (Graduate students enrolled in doctoral courses)

Criteria for An applicant (including international students) must be enrolled in a doctoral course
enrollment at a university in Japan and meet either of the following criteria as of April 1, 2025:
status(i) Be enrolled in the 2nd or 3rd year or the equivalent (i.e., enrollment period of atleast 12 months and less than 36 months) of the second half of a doctoral course(following a master’s course in the first half)(ii) Be enrolled in the 4th or 5th year or the equivalent (i.e., enrollment period of atleast 36 months and less than 60 months) of a 5-year integrated master’s-doctoral
course(iii) Be enrolled in the 2nd or 3rd year or the equivalent (i.e., enrollment period of atleast 12 months and less than 36 months) of a 3-year doctoral course-only program(iv) Be enrolled in the 3rd or 4th year or the equivalent (i.e., enrollment period of at least
24 months and less than 48 months) of a 4-year doctoral course for medical, dental,
pharmaceutical, or veterinary degrees*Note that applicants who have taken leave from their studies after submitting the application may notcomply with the eligibility criteria.

(3) Application by students enrolled in long-term study programs
Students using a long-term study program will not be awarded Fellowships. Therefore, a student
currently enrolled in a long-term study program may apply for Fellowship, but must switch back to thestandard study term on or before April 1 of the fiscal year in which the fellowship tenure starts. To be
eligible, applicants must meet the criteria for enrollment status set forth in 3. Eligibility regardless ofwhether they use a long-term study program.
For details, please check with your affiliated research institution (university, etc.) as each institution
will have its own rules on long-term study programs.

(4) Handling of leave from studies in determining the eligibility for application
The period of leave from doctoral course studies will not be counted as enrollment period. However, if
the total period of leave is less than 6 months, it must be included in your enrollment period to determine
your eligibility. (For example, if you have enrolled for 6 months and taken leave for 6 months, yourenrollment period will be 6 months, so you are eligible to apply for DC1. If you have enrolled for 7
months and taken leave for 5 months, your period of leave is less than 6 months in total, so you must
add those months to the enrollment period. Your enrollment period will be equivalent to 12 months, andyou are eligible to apply for DC2.)
Leave from studies will be counted in months; even a one-day leave will be counted as one month.
However, if your affiliated institution has specific rules on grounds of academic semesters, etc., you
should count the period of leave based on those rules. (For example, if an institution starts its fallsemester on Sep. 25, it might consider a leave from Sep. 25 to Sep. 24 of the following fiscal year a 12month leave.)

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4. Eligibility of Former JSPS Research Fellows
Former JSPS Research Fellows are not eligible to apply again.

5. Fellowship Tenure(1) DC1 Research Fellows: Three (3) years from April 1, 2025 through March 31, 2028
(2) DC2 Research Fellows: Two (2) years from April 1, 2025 through March 31, 2027

6. Host Research Institution (The institution at which the Fellow is enrolled for doctoral
course studies)
The host research institution shall be a the university in Japan whose graduate school at which a DC1
Fellow or DC2 Fellow is enrolled. (Doctoral courses shall be in accordance with the Standards for

Establishment of Graduate Schools. * )As per the provisions on “Delegation of research guidance” under Article 13 of the Standards for
Establishment of Graduate Schools, Fellows may conduct necessary research at other graduate schools or
research institutions (including overseas research institutions). For studies abroad, refer to 15.
Encouraging Research Activities Abroad.
*This shall include, of those that are deemed to provide education equivalent to a doctoral course pursuant to Article 6-2 of the Degree
Regulations (Order of the Ministry of Education, Science and Culture), those designated under Article 2-1(4) of the Rules for the Handlingof Grants-in-Aid for Scientific Research (Notification of the Ministry of Education, Science and Culture).

7. Monthly Stipends
Awardees of DC Fellowships will receive monthly stipends from JSPS.
The amounts of stipends for FY2025 are as follows:(1) DC1 Research Fellowships: JP200,000 yen per month(2) DC2 Research Fellowships: JP200,000 yen per month
If a DC Fellow in the final year of his/her fellowship tenure has achieved excellent research results
during the tenure and is expected to make further strides, he or she may be awarded with special monthly
stipends (JP30,000 yen per month (for up to 12 months)), following the completion of necessary
procedures and JSPS’s evaluation.
If a DC1 Fellow or DC2 Fellow earns a doctoral degree and completes the designated procedures,
their fellowship category will be changed to PD Research Fellowship and the amount of stipends will
be changed (anticipated grant amount for FY2025: JP362,000 yen per month) for the remainder of the
fellowship tenure. For information on changing the fellowship category to PD Research Fellowship
after receiving a doctoral degree, refer to paragraph (2) under 15. Post-selection Procedures, etc. for
Successful Applicants.
Note that the amounts of stipends and handling of stipends after changing the fellowship category to
PD Research Fellowship are subject to changes.
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Monthly stipends to be paid to Fellows are considered employment income and are taxable underJapanese tax law.

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8. Grant-in-Aid for JSPS Research Fellows

JSPS Research Fellows are eligible to receive Grant-in-Aid for JSPS Research Fellows as researchfunding to carry out their research plan provided in the application documents. The applications for
Grant-in-Aid for JSPS Fellows and JSPS Research Fellowships will be accepted at the same time. Make
sure to apply this time if you need the grants. For details, see II. KAKENHI Application Procedures.

9. Application Procedures (see Outline of Application Procedures on Page 38)[All applications must be submitted through the JSPS Electronic Application System]
Applications for JSPS Research Fellowships and Grant-in-Aid for JSPS Research Fellows must be
submitted using the JSPS Electronic Application System. (Application documents sent in by postal mailwill not be accepted.) For details, visit the JSPS website > JSPS Electronic Application System >Research Fellowship Programs 研究者養成事業 page.
・Link to JSPS Electronic Application System: https://www-shinsei.jsps.go.jp/index.html

In preparing your application documents, be sure to read through the Procedures for Preparing theApplication Documents for FY2025 JSPS Research Fellowships and the relevant Operation Manual for
the JSPS Electronic Application System.
・Link to Procedures for Preparing the Application Documents: https://www.jsps.go.jp/j-pd/pd_sin.html
・Link to Operation Manual: https://www-shinsei.jsps.go.jp/topyousei/download-yo.html(1) Organization handling the application procedures (hereinafter, the “Applying Organization”)
Application must be made through the following organizations:(i) DC1 Research Fellowships: The university at whose graduate school the applicant is enrolled at thetime of application, or from whose graduate school the applicant has earned a master’s degree(provided, if the applicant is enrolling at or has graduated from an overseas graduate school,
application shall be submitted to the host research institution.)(ii) DC2 Research Fellowships: The host research institution(2) Use of the JSPS Electronic Application System (“System”)
An applicant must first obtain an ID and password from their Applying Organization, and submit theapplication documents using the System.
(3) Documents to be submitted [No paper-based applications will be accepted]
・Application documents (for DC)
The application documents consist of the following four sets of information:(a) Application information (language: Japanese)
A form to provide educational background, title of research proposal, etc. Enter the information
directly in the System.

(b) Application content file (language: Japanese or English)
Statements on the research plan, self-analysis on applicant’s ability to conduct research, etc.
Download the prescribed format from the JSPS website or the System. Upload the file to the
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System after completing the statements.
* When filling in the Research Plan column, applicants are advised to take note of the instructionsin the application content file and the Procedures for Preparing the Application Documents for
FY2025 JSPS Research Fellowships.
*The reviewers will conduct review using application documents in print or electronic form (orboth). Applicants should make sure that the information will be clearly visible on print, as review
using application documents in print will be done with monochrome printouts. In review using
electronic application documents, PDF files uploaded onto the JSPS Electronic Application
System will be used as they are (if PDF data in color are uploaded, review will be conductedwith data in color).
* Follow the recommended procedures described in the following link when converting theapplication content file into PDF format and uploading it to the System. Be careful as the System
may not be able to correctly output PDF files that are created in a different manner.
・Link to the recommended procedures:https://www.jsps.go.jp/file/storage/j-pd/data/recruiting/naiyo_torikomi.pdf[Note]
Protection of Human Rights and Compliance with Laws and Regulations
If a proposed research plan includes research activities that require actions based on guidelines, laws andregulations, etc. (including guidelines, laws and regulations, etc. of the countries/regions in which joint
international research may be conducted), including research that requires obtaining consent and/or
cooperation of counterparts, research that requires special attention in the handling of personal
information, and research that requires actions related to bioethics and/or biosafety, and research that
requires security export control,

JSPS will also review the actions and measures to be implemented.

This will apply to surveys, research, experiments, and other activities that would require approval by any
internal or external intelligence committee, ethics board, or other review boards, for example,
questionnaire/interview/behavioral surveys involving personal information (including personal histories
and videos), surveys, etc. of domestic and foreign cultural heritage sites, use of donated specimens,
research of invasive nature, human genome analysis, genetic recombination experiments, and animal
testing and research on sensitive technologies..

(c) Evaluation report (language: Japanese or English)
To be prepared by the current academic supervisor (evaluator). Applicants must use the System
to ask their evaluator to provide the evaluation report. Each evaluator will be issued an ID andpassword to log into the System where they should prepare the evaluation report. Note thatneither the applicant nor the Applying Organization can view the content of the evaluation report.
(d) [Research Plan] Attachment: Envisaged Budget for FY2025 Grant-in-Aid for Scientific
Research—KAKENHI—JSPS Research Fellows (language: Japanese or English)
A template to provide the Research Budget and Necessity, and Status of Application,
Acquisition, etc. of Research Grants to be prepared in applying for Grant-in-Aid for JSPS
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Research Fellows. Enter the information directly in the System. (You do not have to provide
information if you are not applying for Grant-in-Aid for JSPS Research Fellows.)*For information on the application documents and instruction on how to prepare yourapplication, refer to II. KAKENHI Application Procedures, sections 5. Application
Documents and 14. Preparation and Submission, etc. of KAKENHI Application Documents(Research Proposal Document).
(4) Submission of application documents
All applications must be submitted to JSPS through your Applying Organization. Applications sent to
JSPS directly will not be accepted.

10. Deadline for JSPS’ Acceptance of Applications[Applicants]
Applicants must submit the application documents through the System according to the deadline
specified by their Applying Organizations. Before submitting your application, be sure to contact thehost researcher to-be (after you are awarded the fellowship) and obtain consent to host you.
*Be sure to check in advance with your Applying Organization on the deadline for submission, as thedeadlines will vary for each organization.
[Applying Organizations]

Applying Organizations must approve the application documents on the System, and submit theapplication documents to JSPS by the following deadline. By submitting the application, the Applying
Organization is deemed to have agreed that the DC2 applicant will engage in research activities at said
Applying Organization if awarded fellowship.
・Deadline for Submission (Transmission) from the Applying Organization to JSPS: 5:00 p.m. Japan
Standard Time (JST), Monday, June 3, 2024 [No exceptions]*Applications submitted after the above deadline will not be accepted. Applying Organizations are advised to submit theapplications well in advance of the deadline.

11. Selection and Disclosure of Results(1) Selection
Each application will be screened based on the review section chosen by each applicant. Selection
will be carried out through a two-stage document review in which the members of the Screening
Committee for JSPS Research Fellowships for Young Scientists (six examiners) will conduct
document reviews in two stages.
For details on the selection, see the JSPS Research Fellowship for Young Scientists 特別研究員
webpage > Selection Process 選考方法 section.
・Link to JSPS Research Fellowship for Young Scientists, Selection Process page:https://www.jsps.go.jp/j-pd/pd_houhou.html
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The general screening policy is as follows:[Screening policy]
DC1 Research Fellowships, DC2 Research Fellowships(i) That the applicant provides the background leading to the establishment of the research theme,
and that the approach is significant; that the method of research is unique, and that the future
prospects of the research project are described.
(ii) That the applicant has great potentials to become an outstanding researcher who will shoulder

the future of science.
(2) Disclosure of selection results(i) The selection results will be disclosed to applicants and Applying Organizations over the System.
An announcement will be posted on the JSPS Research Fellowship for Young Scientists（特別研究員） webpage upon disclosure of the results.
・Link to JSPS Research Fellowship for Young Scientists webpage:https://www.jsps.go.jp/j-pd/index.html*JSPS does not accept individual inquiries on the selection.

(ii) JSPS will disclose the awardees under the primary selection, candidates under the secondary
selection, and unsuccessful applicants by early October 2024.
(iii) For candidates under the secondary selection, JSPS plans to disclose the awardees under the secondary
selection, a waiting list, and unsuccessful applicants by early January 2025.
(iv) For applicants on the waiting list, JSPS plans to disclose the awardees and unsuccessful applicants bylate February 2025.

(v) For unsuccessful applicants and their Applying Organizations, JSPS will disclose the approximate
ranking among unsuccessful applicants for each review section. JSPS will also disclose the scoresassigned by the Screening Committee for each review criteria.
*For more information on the notifications of review results for Grant-in-Aid for JSPS Fellows,refer to II. KAKENHI Application Procedures, section 13. Review Panels, etc., (2) Notification ofReview Results.

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12. Notes on the Application Documents and Selection Process(1) Applicants must use the format provided by JSPS for the application content file. JSPS does not accept
changes to the formats, addition of pages other than the given formats, or uploading of documents
other than those specified.
(2) The application documents cannot be revised or supplemented after the submission deadline once they
are submitted by the Applying Organizations to JSPS.
The information provided in the application forms will be reflected in the certificate and otherdocuments after becoming a Fellow. Therefore, applicants should make sure that the information given,
including the affiliation, title, etc. of the host researcher, is accurate by checking with their affiliatedinstitution.
(3) An applicant may submit only one application. If an applicant submits two or more applications, allapplications will be invalid.
(4) If any statement in the application documents is found to be false, JSPS may disqualify the Fellow,
and terminate the fellowship, retroactively to the start of the fellowship tenure even if the fellowship
has already been awarded.
(5) The results of screening are valid only for the fellowship to be awarded in FY2025.

13. Compliance Rules, etc. for Research Fellows
Fellows are required to focus on their research and submit reports. See the JSPS website below for details.
・Link to the Compliance Rules and Procedural Guidelines(“遵守事項および諸手続の手引”):
https://www.jsps.go.jp/j-pd/pd_tebiki.html*As the rules and guidelines are revised every fiscal year, the information may differ from those at thestart of your fellowship tenure.
(1) Obligation to focus on research
During the fellowship tenure, Fellows must focus on their research based on the research plan provided
in the application, unless they suspend their fellowships for childbirth/childcare, or due to injury or illness.
While this does not uniformly rule out the various activities other than research activities as a Fellow, itis the responsibility of each Fellow to position their research activities as a principal activity, and manage
their overall activity appropriately during the fellowship tenure so as to ensure that their performance is
not compromised. Furthermore, Fellows are not allowed, in principle, to change their research theme or
research plan. If it is evident that the Fellow cannot continue their research or if they cannot achieve theintended research results due to material issues in the progress of the research, JSPS may disqualify the
Fellow and terminate the fellowship.
(2) Obligation to submit reports
Fellows must submit a research report at the end of each fiscal year and immediately after thecompletion of the fellowship tenure..
(3) Status, etc.
In principle, JSPS DC1 and JSPS DC2 Research Fellows cannot hold any status other than the status
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of a Fellow during the fellowship tenure (and cannot assume a full-time position or an equivalent job),
except for holding the status of graduate students in their host research institution (including enrollment
at partner graduate schools in foreign countries to confer joint degrees, double degrees, etc. under aninternational joint diploma program or other joint educational programs). If a JSPS DC1 Research Fellow
or a JSPS DC2 Research Fellow withdraws, suspends, or takes leave from the doctoral course (excluding
periods subject to suspension of fellowship for childbirth/childcare, or due to injury or illness), he or she
may not continue to hold the status as a Fellow and needs to withdraw from his/her fellowship before theend of the tenure.
(4) Other financial support, fellowships, scholarships, etc. (including student loans)
The Compliance Rules and Procedural Guidelines stipulate certain conditions for financial support
other than monthly stipends and Grant-in-Aid for JSPS Fellows. Fellows can receive support within thescope of such conditions. Fellows are also entitled to apply for the JSPS Overseas Challenge Program for
Young Researchers and receive parallel grants.
・Link to the JSPS Overseas Challenge Program for Young Researchers https://www.jsps.go.jp/j-abc/
Fellows should take note of the matters described below (see the Compliance Rules and Procedural
Guidelines for details).
(i) Upon accepting the JSPS Research Fellowship, those who are receiving student loans from the Japan
Student Services Organization must withdraw from such scholarships. (See the proviso under III.
Other Relevant Information,

3. Handling of Personal Information)(ii) Upon accepting the JSPS Research Fellowship, international students who are grantees of theJapanese Government (Monbukagakusho: MEXT) Scholarships or any foreign government
scholarships, etc. must withdraw from such scholarships. (See the proviso under III. Other Relevant
Information,

3. Handling of Personal Information)(iii) If a Fellow, during the fellowship tenure, is found to be receiving funds that are not acknowledged
by JSPS, JSPS may disqualify the Fellow and terminate the fellowship, and also demand for
repayment of stipends already paid.
(5) Receiving compensation
The Compliance Rules and Procedural Guidelines stipulate certain conditions for the receipt ofcompensation through labor, etc. Fellows can receive compensation within the scope of such conditions.
(6) Staying overseas
If the length of staying overseas is 28 days or longer, its objective must fall under (i) carrying out
research, (ii) “delegation of research guidance” as set forth in 6.

Host Research Institution (Theinstitution at which the Fellow is enrolled for doctoral course studies), or (iii) joint degrees, double
degrees, etc. under an international joint diploma program or other joint educational programs. The
cumulative length of staying abroad must be no longer than two-thirds of the fellowship tenure, excluding
the period of overseas stay under (ii) “delegation of research guidance” or (iii) joint degrees, double
degrees, etc. under an international joint diploma program or other joint educational programs.
DC Fellows cannot enroll in an overseas university or graduate school as student, except for partner
universities in foreign countries to confer joint degrees, double degrees, etc. under an international
joint diploma program or other joint educational programs.(7) Termination of the fellowship tenure due
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to disqualification

If a Fellow is found to have breached the obligations in (1) and (2) above and obviously be unable
to continue his/her research, be unable to achieve intended research results due to significant
problems in the progress of his/her research, have violated the limits set by JSPS in (3) through(6), have falsified his/her application documents, or engaged in inappropriate behavior as a
Fellow, including research misconduct and improper grant spending, JSPS may disqualify the
Fellow and terminate the fellowship, and also demand for repayment of stipends already paid.
Fellows will be asked to submit a written pledge upon acceptance of the fellowship award.

Host researchers and host research institutions must provide their Fellows with guidance on the
management for safety and health in accordance with the rules of each institution.

14. Obligations, etc. of Host Researchers and Host Research Institution
Host researchers and host research institutions will be asked to submit a Notice of Acceptance as part of
the fellowship acceptance procedure to express their consent to assume the responsibility for the acceptanceof Fellows and to provide guidance to ensure that their Fellows will abide by the provisions set forth in the
Compliance Rules and Procedural Guidelines. In hosting DC Fellows, appropriate consideration should be
paid to the following matters, so that they can concentrate on their research.
・Host researchers must submit a Research Report (by Host Researcher) each fiscal year and after theend of the fellowship tenure (including withdrawal before the end of the tenure). Host research
institutions must give host researchers instructions to submit the reports if they fail to do so(including the reports for Fellows they already host).
・Host researchers and host research institutions are responsible for providing Fellows with a research
environment to ensure that they have access to the facilities, equipment, literature, samples andspecimen, communication environment (Information systems, e-mail accounts), etc. that they needin carrying out the research activities.
・Host researchers and host research institutions must provide their Fellows with necessary guidanceon the management for safety and health in accordance with the rules of each institution.
・DC Fellows can make applications for some research categories of Grants-in-Aid for Scientific
Research-KAKENHI- (hereinafter, “KAKENHI”) other than Grant-in-Aid for JSPS Fellows andparticipate in research projects under those categories as Co-Investigators. Upon receipt of requests
for KAKENHI application or project participation from DC Fellows, host research institutions are
asked to grant these Fellows eligibility for KAKENHI application after confirming they meetrequirements.

15. Post-selection Procedures, etc. Required for Successful Applicants(1) Confirmation of eligibility, etc. for successful applicants
Successful applicants will receive instructions on the post-selection procedures around mid-January
2025.
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Applicants who fail to submit the required documents, including evidence to confirm eligibility, by
the deadline will not be awarded fellowships. Note also that, as a result of review of the submitted
documents, applicants who are found not to meet the eligibility criteria at the start of the fellowship
tenure will not be awarded fellowships.
(2) Change of fellowship category of applicants for DC1 or DC2 Research Fellowships for earning adoctoral degree after the selection or during the fellowship tenure
If an awardee of DC1 Research Fellowship or DC2 Research Fellowship completes the doctoral
course and earns a doctoral degree, the fellowship category will be changed to PD Research Fellowshipby completing the designated procedures. The PD Research Fellowship qualification will begin at thestart of the fellowship tenure if the doctoral degree is granted prior to the commencement of fellowship,
or from the following month if during the fellowship tenure, and will last for the remainder of the
fellowship tenure. Note that awardees cannot change their fellowship category to PD Research
Fellowship unless the doctoral degree is granted from the graduate school indicated at the time of
application at which they intended to enroll (or such other graduate school, if the awardee has changed
the host research institution). For more information on the necessary procedures, etc. refer to theCompliance Rules and Procedural Guidelines, which can be found on the JSPS website.
*Even if awardees have changed their fellowship category to PD Research Fellowship, they are not eligible for
employment under the Employment Support Program for Young Researchers to Improve the Research
Environment.

(3) Procedures after provisional grant decision for Grant-in-Aid for JSPS Fellows
For information on the procedures after provisional grant decision for Grant-in-Aid for JSPS Fellows,refer to II. KAKENHI Application Procedures, section 14. Preparation and Submission, etc. of
KAKENHI Application Documents (Research Proposal Documents), (3) Schedule after Submission of
Research Proposal Documents.

16. Encouraging Research Activities Abroad
Having the experience of engaging in research abroad is critically important in promoting world-classresearch. Therefore, from the perspective of fostering outstanding researchers, JSPS strongly encourages
young researchers to pursue their research activities abroad. For staying overseas, refer to 13. Compliance
Rules, etc. for Research Fellows, (6) Staying Overseas.

Note, however, that if a Fellow plans to conduct research at overseas research institutions outside thescope of the “delegation of research guidance” as set forth in 6. Host Research Institution (The institution
at which the Fellow is enrolled for doctoral course studies), the length of staying abroad must be no longer
than two-thirds of the fellowship tenure.

17. Obligations to Cooperate in Surveys after the Fellowship Tenure
For the purpose of promoting science in Japan, and improving and enhancing the fellowship programs,
etc., JSPS conducts surveys, etc. on former Fellows to track their career paths and other status at the end
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of the fellowship tenure and for approximately ten years. Applicants should be aware that cooperating inthese surveys is a condition for the fellowship award.
Note that JSPS may contact you after the fellowship tenure for these surveys and/or for the review of the
fellowship programs. You must promptly notify JSPS when there are changes to your contact address,
place of employment, e-mail address, etc.

<Announcement>
As part of an initiative to promote gender equal participation, JSPS offers a program to support female
researchers in continuing their career after childbirth for awardees of the JSPS Research Fellowships
and Overseas Research Fellowships. This program provides aid funds to support eligible fellows
during suspension of fellowship for childbirth to maintain the health of female researchers during
maternity and post-delivery. The program aims to provide researchers the sense of security to continue
their careers. For more information on the application and detailed content of the support, visit thefollowing site:
https://cheers.jsps.go.jp/support/
JSPS also runs the website CHEERS! for researchers. The site aims to support the diverse careers of
all researchers, such as balancing research activities and life events. JSPS will release useful informationon, for example, how to balance research and child raising and actively carry out various initiatives through
CHEERS! to create a network among researchers. Researchers are encouraged to utilize the website.
JSPS-CHEERS!: https://cheers.jsps.go.jp/

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Ⅱ JSPS Doctoral Course (DC) Research Fellowships,

Application Procedures for Grants-in-Aid for Scientific Research-KAKENHIFY2025【JSPS Research Fellows－DC】
1. Recipients

Research projects carried out by one JSPS Research Fellows (DC) whose research plan contains excellent concepts
expected to be advanced in the future.

2. Range of total budget (total budget throughout the research period)
Two funding categories:(1) JSPS Research Fellow (DC1) up to 3 years(2) JSPS Research Fellow (DC2) up to 2 years
Funding Category

A
B(This category is applicable if theresearch plan requires the total
budget to exceed the amount under
Funding Category A. The allocatedamount will be decided as fallingunder Funding Category B only if theneed for the excess is acceptable inlight of the evaluation made at theacceptance of the fellowship award.
*2)

Research Period
3years
2.4 million yen or
less.

Range of total budget
Research Period
Research Period
2years
1years
1.6 million yen or
0.8 million yen or
less.
less.

Over 2.4 million
yen and up to 4.5
million yen.

Over 1.6 million
yen and up to 3
million yen.

Over 0.8 million
yen and up to 1.5
million yen.

*1 The eligible amount of funding is ¥100,000 or more per fiscal year for the research period. Grant amounts will be
disbursed in units of ¥100,000.
*2 Even if an applicant chooses to apply for Funding Category B, the application may still be evaluated as Funding
Category A if the need to exceed the range of total budget in Funding Category A is not deemed acceptable in lightof the evaluation made at the acceptance of the fellowship award.
*3 Regardless of whether you choose Funding Category A or B for your application, it will not affect the review for
the Grant-in-Aid for JSPS Fellows. Please select the appropriate funding category according to the content of yourresearch plan.
*4 Application for the Grant-in-Aid for JSPS Fellows is acceptable only when you are applying for JSPS Doctoral
Course (DC) Research Fellowships. Therefore, please note that even if you change your eligibility for JSPS
Research Fellow from DC to PD after the deadline for submission of application documents, you are not allowed
to change your eligibility to PD and newly apply for the Grant-in-Aid for JSPS Fellows under the PD funding
category and range of total budget.

3. Research period

DC1: Within three years from April 1, 2025 to March 31, 2028
DC2: Within two years from April 1, 2025 to March 31, 2027
* Each of the above periods is the period of awarding JSPS Doctoral Course (DC) Research Fellowships forthe fiscal year 2025.Within this fellowship tenure, the research period may be set for a maximum of three
years for DC1 and two years for DC2, with FY2025 as the first year.
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4. Application Eligibility (etc.)(1) Applicant Eligibility
Those who are eligible for application in accordance with these Application Procedures for Grants-in-Aid for
Scientific Research are the applicants for JSPS Doctoral Course (DC) Research Fellowships for the fiscal year2025.
* the Grant-in-Aid for JSPS Fellows (Research Fellows) can be applied for only when you are applying
for JSPS Doctoral Course (DC) Research Fellowships. You cannot apply again in the second or third yearof the fellowship tenure, so if you wish to apply for the Grant-in-Aid for JSPS Fellows (Research Fellows),
you must complete the application procedure this time.
(2) Research TeamIn carrying out a project under the Grant-in-Aid for JSPS Research Fellows, the Fellow becomes the Principal Investigatorand conducts the research by him or herself. As the Principal Investigator, s/he is stipulated as the member of a funded project
under the Law on Optimizing Implementation of Budgets Relating to Subsidies (Law No.179, 1955). As such, s/he bears
full responsibility for the implementation of the project (including compiling the research achievements).
(3) Research institutions to which the Research Proposal Document is to be submitted
Application must be made through the research institution where the applicant carries out Application
Procedures for JSPS Research Fellows.
DC1: The research institution to which the graduate school at which the applicant is enrolled at the time of
application or from which the applicant has earned a master’s degree belongs (provided, if the applicant
is enrolling at or has graduated from an overseas graduate school, application shall be submitted to thehost research institution.)
DC2: The research institution where the applicant is engaged in research activities as JSPS Research Fellows.
(In submitting application, please check “6. Host Research Institution (The institution at which the Fellow isenrolled for doctoral course studies)” and “9. Application Procedures” of “I. JSPS Doctoral Course (DC) Research
Fellowships Application Guidelines.”)

5. Application Documents

The application documents for the call for proposals for the Grant-in-Aid for JSPS Fellows (Research Fellows)
will be accepted at the same time as applications for the Doctoral Course (DC) Research Fellowships. Therefore,
please submit the application documents for the Grant-in-Aid for JSPS Fellows (Research Fellows) at the sametime as the application for the Research Fellowships. In accordance with the funding category stipulated in“2.
Range of Total Budget,” in the case of the Grant-in-Aid for JSPS Fellows (Research Fellows), applicants may
choose either Funding Category A or B. No choosing is necessary if the applicant does not apply for the Grantin-Aid for JSPS Fellows.
In preparing “(d) [Research Plan] Attachment: Envisaged Budget for FY2025 Grant-in-Aid for Scientific
Research—KAKENHI—JSPS Research Fellows” of “(3) Documents to be submitted” in“9. Application
Procedures”of“I. JSPS Doctoral Course (DC) Research Fellowships Application Guidelines” (hereinafterreferred to as the “Envisaged Budget”), please enter the information about "Research Expenditure andNecessity" and "Status of Application and Acquisition of Research Grants" based on the envisaged total budget
for each of Funding Categories A and B into the "JSPS Electronic Application System for Research Fellowship
Programs." If you are not applying for the Grant-in-Aid for JSPS Fellows, no entry is necessary.
The Envisaged Budget will be used as the "Research Proposal Document" for review, together with thecontent of your research plan, including the title of your research proposal, etc. in your application for JSPS
Research Fellows. The Research Proposal Document consists of the following:[Research Proposal Document](Information provided in the application information)- Eligibility- Title of research proposal- Applicant’s name(Information provided in the application content files)- Research plan
(Envisaged Budget for the Grant-in-Aid for JSPS Fellows)- Research Expenditure and Necessity- Status of Application and Acquisition of Research Grants
Please confirm the deadline for submitting the application documents, which is specified in “10. Deadline for
JSPS’s Acceptance of Applications” of “I. JSPS Doctoral Course (DC) Research Fellowships Application
Guidelines.”
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6. Budgets(1) Expenditures that can be covered by the KAKENHI direct expense
Expenditures necessary for the implementation of the research plan (including those necessary for compiling the
research achievements) can be covered by the direct expense.
*If any of the expenditure categories (equipment costs, travel expenses, or personnel cost/honoraria) exceeds 90% of the total yearly expenditure
in any fiscal year of the research period, or if the expenditure in category Consumables or Miscellaneous constitutes a significant portion of thetotal expenditure, the necessity of that spending should be clarified in Research Proposal Document.

As this funding is meant for use by JSPS Research Fellows to carry out their own research. Please bear in mind that is forthe autonomous use of the Fellow.
(2) Expenditures that cannot be covered by KAKENHI
The following kinds of spending cannot be covered by KAKENHI:
1) Costs associated with buildings and other facilities (excluding expenditure for installations necessary for installationof research equipment purchased by the KAKENHI direct expense).
2) Expenditures for measures to deal with accidents or disasters that occurred during the implementation of funded
project
3) Personnel cost/honoraria for the Principal Investigator4) Other expenditures that are apt to be covered by indirect expense(3) Important Points in the Use of KAKENHI Grants
The Grant-in-Aid for JSPS Research Fellows is funded under the KAKENHI Multi-year Fund. Therefore, it is possible touse the grant to cover the expenditures extending over fiscal year boundaries.
Moreover, if an amount of grant remains unused by the end of a fiscal year, it can be carried over to the successive fiscal
year(s) as long as they are within the overall research period, without going through prior authorization procedures.
If your fellowship tenure will continue into the fiscal year following the final fiscal year of the research period (due tosuspension of fellowship, etc.), you may choose to extend your funded project period for one additional year by obtaining
prior approval for extension of research period.
(4) Continued use of Grant-in-Aid for JSPS Research Fellows when formally employed by a research institution
If a JSPS Fellow is formally employed and withdraws from the fellowship and loses status, but continues to meet theeligibility criteria to apply for KAKENHI grants*, JSPS will allow said former JSPS Fellow to continue the use of Grantin-Aid for JSPS Research Fellows during the original funded project period.
* Researchers who meet the eligibility criteria to apply for KAKENHI grants shall mean those who have the application
eligibility as set forth in the Application Procedures for Grants-in-Aid for Scientific Research—KAKENHI—FY2025(tobe scheduled):- Specially Promoted Research, and Scientific Research (S)- Scientific Research (A/B/C), Challenging Research (Pioneering/Exploratory), and Early-Career Scientists- Research Activity Start-up

7. Research Project and Plan

The research proposal you are applying with must be the same as that specified in “Application Form for DC
Research Fellowships.”
The research plan stated in the Research Proposal Document for the Grant-in-Aid for JSPS Fellows should be
the research plan specified in “Application Form for DC Research Fellowships”, which is the research plan
stipulated in “(b) Application content files” of “(3) Documents to be submitted” in “9. Application Procedures”
in “I. JSPS Doctoral Course (DC) Research Fellowships Application Guidelines”. The research plan should beclear on how the research expenditure will be used, and the calculation methods should be reasonable. It should
be prepared in such a way that allows for the research results to be compiled and reported at the end of the project period.

8. Rules on Receiving Grants and Restriction on Parallel Grant Application/Receipt(1) Rules on Receiving Grants
To be eligible for funding under another Grant-in-Aid category, JSPS Fellows must satisfy all of the following three
conditions. Also, the other grant must be seen as advancing further the Fellow’s research during his/her tenure. A JSPS
Research Fellow must obtain a Researcher No. if he/she wishes to apply for another Grant-in-Aid category which he/she iseligible to apply for and receive grants as a Principal Investigator or Co-Investigator in parallel with the Grant-in-Aid for
JSPS Research Fellows.
1) The other grant must not impede the implementation of the research project that s/he is conducting as a JSPS Research
Fellow.
2) The grant must not be for the same project that the JSPS Research Fellow is conducting.
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3) The grant must be issued to the same research institution that the JSPS Research Fellow notified JSPS as being his/herhost research institution.
When JSPS Fellows receive Grants-in-Aid for Scientific Research, they will also need to follow the separate procedures
established under the system for JSPS Research Fellows. Please check the “Compliance Rules and Procedure Guidance for
JSPS Research Fellow”.
(2) Restricting Duplication
1) DC Fellows may not apply for and receive grants as Principal Investigator in KAKENHI funding categories other than
Grant-in-Aid for JSPS Research Fellows and Fostering Joint International Research.
2) DC Fellows may participate in funded research projects under all KAKENHI funding categories as Co-Investigators
only if their host research institutions grant them the eligibility to apply for Grants-in-Aid. As DC Fellows are pursuingtheir doctoral course studies to earn their doctoral degrees, host researchers, PIs of the funded projects, and/or theiraffiliated institutions must ensure that DC Fellows do not take on excessive responsibility for the implementation of
KAKENHI-funded projects.
3) DC Fellows may participate in KAKENHI-funded research projects as Research Collaborators regardless of theireligibility to apply for Grants-in-Aid.
*They should check the application guidelines for their eligibility under each grant category and verify the category’s
duplication restrictions.
If Principal Investigators who applied for the Grant-in-Aid for Research Activity Start-up and had their research
projects adopted were awarded JSPS Doctoral Course (DC) Research Fellowships for the fiscal year 2025, they must
abolish their projects funded by the Grant-in-Aid for Research Activity Start-up immediately after the start of the
fellowship tenure.

9. Appropriate use of KAKENHI (etc.)(1) Rules Pertaining to KAKENHI
KAKENHI (Multi-year Fund) are governed by the application with modifications of the “Law on Optimizing
Implementation of Budgets Relating to Subsidies” (Law No. 179, 1955) and the application of the “Basic Policy on theManagement of the KAKENHI (Multi-year Fund) (Decision by the Minister of Education, Culture, Sports, Science andTechnology)”, the Procedures on the Handling of JSPS Grants-in-Aid for Scientific Research (KAKENHI (Multi-year
Fund))” (Rule No. 19, 2011) and other rules.
(2) Appropriate Use of KAKENHI
KAKENHI are funded by the tax of citizens and other sources, so please ensure that the KAKENHI is used efficiently andeffectively, for example through planning for the communal use of purchased items.
Researchers receiving the KAKENHI have a duty to comply with the related laws, regulations and spending rules by
researchers (subsidiary conditions), and also to use such grants appropriately.
To facilitate the appropriate use of KAKENHI, research institutions (host research institutions administering the “Grantin-Aid for JSPS Research Fellows”) to which the researchers belong are responsible for the management of KAKENHI.
The Administrative work that each research institution is required to carry out (rules for use for institutions) is determined
by JSPS.
The research institutions are responsible for the appropriate accounting of KAKENHI. It is desirable, for example, to set
up an accounting system for proper management of KAKENHI budget and expenditure, purchase order and delivery
inspection, and internal auditing. To prevent improper business transactions, it is important, in addition to appropriatedelivery inspections, to make all traders thoroughly informed of the KAKENHI rules and thus obtain cooperation of tradersin the prevention of this kind of fraudulent accounting. Research institutions should take rigorous measures so as to eliminate
business malpractice.
KAKENHI applicants and their research institutions must have full understanding of the KAKENHI rules prior to thesubmission of their research proposals.
(3) Penalty for the Case of Infringement of Related Laws and Regulations
If there have been serious falsehoods in the application documents, or violation of relevant laws, regulations and guidelines,
the delivery of KAKENHI may be suspended or cancelled.

10. “Guidelines on the Proper Implementation of Competitive Research Funds” etc.

The “Guidelines on the Proper Implementation of Competitive Research Funds” (Agreement of the Liaison Meeting ofRelated Offices and Ministries on Competitive Research Funds, September 9, 2005; revised December 17, 2021) statescommon understandings among the research-related ministries and offices in regard to allocation of competitive researchfunds, in terms of elimination of such inappropriate practices as unreasonable duplication and/or excessive overconcentrationin the grant allocation, fraudulent acquisition and/or unlawful use of grants, and misconducts in research activities. The
implementation of the KAKENHI system as well as other competitive research funds scheme follows the above-mentioned
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“Guidelines” and other related rules. Applicants are urged to take special notice of the following points.
(1) Elimination of Unreasonable Duplication and/or Excessive Overconcentration in the Grant Allocation
1) Towards elimination of “Unreasonable Duplication and/or Excessive Overconcentration” (*) of competitive researchfunds, relevant information on funding applications are shared among the pertinent ministries and funding agencies,
making use of the Cross-ministerial Research and Development management system (e-Rad).
Therefore, applicants, when submitting more than one KAKENHI applications and/or other competitive research funds,
are urged to prepare their application documents with due care to clearly state the differences between the project to besubmitted and their other projects so as to make it clear that they do not constitute unreasonable duplication.
In case a particular KAKENHI application is recognized as constituting a case of unreasonable duplication and/or
excessive overconcentration, that application may not be granted.
2) The following conducts may result in rejection of the research project, cancellation of grant, or reduction of the researchbudget: untruthful statement or misrepresentation in any of the entry of the status of applications and acquisitions of othercompetitive research funds (including those of other ministries) and other grants in the research proposal document (suchas name of research grant, title of research project, research period, amount of budget, affiliated institution/position upon
application/acquisition of such grants, etc.); if it is found that the applicant has not appropriately shared with his/her
affiliated research institution, the information necessary to ensure the transparency of all research activities that he/she isinvolved in, including information on research funds and side jobs, etc., as well as information on donations, etc., andinformation on supports other than monetary funds, for example, through the provision of facilities and/or equipment.
3) Inquiries on the status of acceptance of facilities and/or equipment used for the research, the status of management ofsuch facilities/equipment, and request for other information may be made to researchers, etc.
(*) Elimination of Unreasonable Duplication and Excessive Overconcentration in Grant Allocation“Guidelines on the Proper Implementation of Competitive Research Funds” -Extract(Agreement of the Liaison Meeting of Related Offices and Ministries on Competitive Research Funds, September 9, 2005;
revised December 17, 2021)
2. Elimination of Unreasonable Duplication and/or Excessive Overconcentration in the Grant Allocation(1) Basic Policy of the Unreasonable Reduplication and Excessive Overconcentrationⅰ) In the “Guidelines”, “Unreasonable Duplication” refers to a situation in which more than one competitive research funds
are unnecessarily and duplicative allotted to one and the same research project by one and the same researcher. Either of thefollowing cases falls under “Unreasonable Duplication”.
○Cases where simultaneous applications have been made to more than one competitive research funds for substantiallythe same research project, and where these research projects are redundantly adopted .
○Cases where an application has been made again for substantively the same research project as another project that has
already been adopted, and for which the allotment of competitive research funding has already been completed.
○Cases where there is duplication in the use of research funds among more than one research projects.
○Other cases corresponding to those above.
ⅱ) In these guidelines, “Excessive Concentration” is a situation in which the entire research funds that are allotted to one andthe same researcher or research group (hereinafter referred to as “researcher, etc.”) in the fiscal year in question exceeds thelimit within which they can be used effectively and efficiently, and in which the research funds cannot be used within the
research period. Either of the following cases falls under “Excessive Concentration”.
○Cases where, in the light of the abilities of the researcher, etc. and the research methods, etc., excessive research funds areallotted.
○Cases where, in comparison with the effort (the time allocation rate (%) of time necessary for the implementation of theresearch activities with the entire working time of researcher) that is being allotted to the research project in question,
excessive research funds are allotted.
○Cases where the purchase of unnecessarily expensive equipment is carried out.
○Other cases corresponding to the cases mentioned above.

(2) Dealing with “Improper Grant Spending”, “Fraudulent Grant Acquisition” or “Research Misconduct”○ “Improper Grant Spending”, “Fraudulent Grant Acquisition” and “Research Misconduct” refer to the following typeof acts respectively.
・”Improper Grant Spending”:
Use of competitive research funds for other purposes, intentionally or by gross negligence, for example, byconducting fictitious business transactions (“azukekin”) with a trader through fictitious order placements, or bycharging costs higher than actually needed for personnel, travel expenses, etc., or use of competitive researchfunds in violation of the content of the funding decision or the conditions it implies.
・”Fraudulent Grant Acquisition”:
Receiving competitive research funds by deception or other fraudulent means, for example, by applying under
the name of another researcher, or by making false entries in application documents.
・”Research Misconduct”:
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Fabrication, falsification, or plagiarism of data, information, or findings published research achievements basedon the intent of the researcher, or the failing of the researcher to fulfill the basic duty of care that he/she has.
(i) No KAKENHI will be offered, for a fixed period of time, when a researcher or related party has committed an

improper grant spending of KAKENHI, has committed a fraudulent grant acquisition of KAKENHI, or has
committed a research misconduct. Moreover, for research projects for which it is established that an improper grant
spending of grants, a fraudulent grant acquisition of grants or research misconduct has been committed, the researcher
in question may be required to return the given KAKENHI completely or partially.
Moreover, an outline of the improper grant spending of KAKENHI, the fraudulent grant acquisition of
KAKENHI, and/or the research misconduct in question of the researcher who falls in those categories (containing
an outline of the outcome of the investigation in the research institution, the names of the people involved, thename of the system, the institution they belong to, the research project, the budget, the fiscal year of the research,
the fraudulent content, details of the measures taken, etc.) will be made public.
Also researchers who have committed improper grant spending or fraudulent grant acquisition of competitive
research funds other than the KAKENHI (including funds under the jurisdiction of other Offices and Ministries)
etc., and/or has committed research misconduct by means of these competitive research funds, and therefore areexcluded from receiving these funds in question for a certain period of time, will not receive the KAKENHI for
the same period of time.
Note: This applies to those schemes newly starting a call for proposals in FY2025(and onward) for “competitive research funds other than
KAKENHI etc. (including funds under the jurisdiction of other Offices and Ministries)” as well. It also applies to those schemes that
ended before FY2024. Refer to the website below for the schemes to which this specifically applies at present.

URL: https://www8.cao.go.jp/cstp/compefund/○Period of KAKENHI suspension[Improper Grant Spending and Fraudulent Grant Acquisition of KAKENHI]
Researcher categories
I. Researchers who committed
improper grant spending of
KAKENHI and researchers
who conspired in such acts

II. Researchers who committed
improper grant spending of
KAKENHI and researchers
who conspired in such acts

Extent of the improper grant spending

1. Misappropriation of KAKENHI for personal gain

2. Other than 1.

Period of KAKENHI
suspension

10 years(i) Cases of major seriousness and maliciousness

5 years(ii) Cases other than (i) and (iii)

2 to 4 years(iii) Cases of minor seriousness and maliciousness
III. Researchers who acquired
KAKENHI by deception orother fraudulent means andresearchers who conspired insuch acts
IV. Researchers who were notdirectly involved in the
improper grant spending of
KAKENHI, but failed toexercise due care and used thefunds as a result.

1 year

-5 years-

The upper limit is 2
years and the lower
limit is 1 year
depending on the
degree of the breachof duty by the
researchers who havethe duty of care as agood manager.

For cases judged as subcritical to the punitive suspension measures, sharp reprimand is administered to the individual(s) concerned.
The following cases are pertinent to the “sharp reprimand” penalty.
1. Among the cases II above, the researchers in case that the influence on society and the maliciousness of their conducts are judged to be insignificant
and the amount of money involved is small.
2. Among the cases IV above, the researchers in case that the influence on society and the maliciousness of their conducts are judged to be insignificant.

[Research Misconduct]
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Individual Involvement in the Misconducts

Negative Impacts on Science and on Public at Large
Degree of Maliciousness

Subject of Research Misconduct(a) Particularly malicious individual(s) who, for example, had intention of research misconduct from the very
beginning of the research
Cases where it is judged that the impact on the progressof the science in the field in question and the social(b) Author(s) of
Responsible author(s) of the paper(s) impact are major, or the level of maliciousness involved
paper(s), etc.
in the acts is highin question (corresponding author,
related to thelead author or other authors bearing
research inCases where it is judged that the impact on the progressequivalent responsibilities)
which researchof the science in the field in question and the social
misconduct (s)impact are minor, or the level of maliciousness involved
have beenin the acts is low
identified (other Author(s) of the paper(s) in question
than (a) above)other than the responsible author(s)described above(c) Individual(s) involved who are not the authors of theresearch paper(s) for which research misconduct(s) are
identified.

Responsible author(s) of paper(s), (corresponding author, leadauthor or other authors bearing equivalent responsibilities) for
which research misconduct(s) are identified, but not involved in
the alleged research misconduct

Period of KAKENHI
Suspension
10 years
5 to 7 years

3 to 5 years

2 to 3 years

2 to 3 years
Cases where it is judged that the impact on the progressof the science in the field in question and the social
impact are major, or the level of maliciousness involvedin the acts is highCases where it is judged that the impact on the progressof the science in the field in question and the social
impact are low, or the degree of severity of the acts islow

2 to 3 years

1 to 2 years* In cases where specific issues for extenuation such as voluntary withdrawal of the paper in question may be taken into account, thesuspension period can be shortened as judged fit.
(ii) The relevant information of each research misconduct case may be provided to the offices of the research funding agencies(including Incorporated Administrative Agencies) under the jurisdiction of the relevant Office. Thereby the penalized
researcher may be also subject to restriction in application of and/or participation to research projects in other competitive
research funds other than KAKENHI.
Note: “Application and/or participating” means proposing new research projects, applying, responding to call for proposals, newly
participating to research as a person involved in collective research, etc. and participating as a Principal Investigator or a person involvedin collective research, etc. in research projects in progress (continued research projects).

(iii) Research institutions are required to comply with the “Guidelines on the Management and Audit of Public ResearchFunds at Research Institutions (Implementation Standards) (revised in February 1, 2021), Ordered by the Minister of
Education, Culture, Sports, Science and Technology” and the “Guidelines for Responding to Research Misconduct(adopted August 26, 2014 by MEXT)”. Therefore, research institutions should pay adequate attention to these two setsof Guidelines when researchers implement their research activities. In case where the status of the system improvement
in line with these guidelines is recognized inadequate based on the survey results, the measures such as the reduction inindirect cost of all kinds of grants disbursed by MEXT or the Incorporated Administrative Agencies under the control of
MEXT to the research institution(s) in question, can be taken.
〇 “Guidelines on the Management and Audit of Public Research Funds at Research Institutions”
URL: https://www.mext.go.jp/a_menu/kansa/houkoku/1343904_21.htm〇 “Guidelines for Responding to Research Misconduct”
URL: https://www.mext.go.jp/a_menu/jinzai/fusei/index.htm
Note: Examples of improper grant spending, fraudulent grant acquisition and research misconduct of KAKENHI.

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○ Improper grant spending・Someone instructed a trader to forge fictitious transaction pretending to have purchased expendables, made the university pay a
KAKENHI for them, and then instructed the trader to keep the money as deposit for future use.
・Someone instructed a trader to forge a fictitious transaction, obtaining a false invoice which carries item names different from thoseactually ordered and delivered, and then made the university pay a KAKENHI for them.
・Someone instructed his/her students to submit false work attendance sheets, made the university pay a KAKENHI for them, and thenkept the money as a pooled fund of his/her lab.
・Someone visited destination not listed on the oversea travel itinerary, in order to have a meeting on cooperative research unrelated to the
purpose of the KAKENHI research project.
(Note) The expenditure of the KAKENHI for fictitious and other transactions, like the ones mentioned in the case examples above, are allconsidered “misappropriation or misuse”, even if the expenditure was intended for the purpose of conducting the KAKENHI
research project.
○ Fraudulent grant acquisition
・A researcher ineligible for the KAKENHI funding made application and acquired a KAKENHI grant.
○ Research misconduct
・Someone manipulated or forged experimental data or figures in a research paper published as an achievement of the research supported
by a KAKENHI.
・Someone published books of his/her achievement with KAKENHI which contained an article translated from an original English research
paper with no prior consent from the author(s) nor proper quotation statement.

11. Dissemination, Etc. of Research Achievements supported by KAKENHI

KAKENHI research achievements are made broadly available to other researchers and to the general public, throughposting and publication of the “Research Outline” and the “Report on the Research Achievements” on the Grants-in-Aid for
Scientific Research Database (KAKEN) operated by the National Institute of Informatics.
Moreover, the expenses for outreach-related activities including dissemination of international research achievements by
publishing research papers, etc., can be covered by direct expenses. The KAKENHI grantees are urged to actively pursue
public promotion of their international research achievements through the aid of KAKENHI so as to make them widely
known to the public at large.
Upon disseminating the research achievements, please take note of the following issues as well.

(1) The acknowledgment for KAKENHI grant in research publications
When publishing research achievements of the KAKENHI project, researchers should be sure to express that the project
has been supported by the KAKENHI grant, by stating in the “Acknowledgment” section of the paper the “JSPS KAKENHI
Grant Number JP8 digits” in the case of English publication or “JSPS 科研費 JP8 桁の課題番号” in the case of Japanesepublication.
〈Example〉【English】This work was supported by JSPS KAKENHI Grant Number JP12KJ3456.
【Japan】本研究は JSPS 科研費 JP12KJ3456 の助成を受けたものです。

(2) The implementation of the fair and conscientious research activities
The research using the KAKENHI should be carried out based on researcher’s own self-awareness and responsibility.
Therefore the publication on the implementation of the research or research achievements, etc. should not come from thegovernment request and the views and responsibilities on the research achievements should be attributed to the researchers
themselves.
On the occasion such as researchers release the research achievements using the KAKENHI broadly to the public, theexamples of the indication noting that the research achievements are based on the personal views are given below.
〈Example〉【English】Any opinions, findings, and conclusions or recommendations expressed in this material are those of theauthor(s) and do not necessarily reflect the views of the author’s(s’) organization, JSPS nor MEXT.
【Japan】本研究の成果は著者自らの見解等に基づくものであり、所属研究機関、資金配分機関及び国の見解等を反映するものではありません。

(3) Promotion of “Open Access” to the research papers supported by KAKENHI grants
The Japan Society for the Promotion of Science (JSPS) endorses general policy of promotion of open access of publicationsof research results funded by public grants including KAKENHI. Note that open access is not mandatory if there are
justifiable reasons for deferral such as copyright-related issues, or insufficient repository infrastructure at the research
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institution.
○The open access implementation policy of JSPS is given on the following webpage:
URL: https://www.jsps.go.jp/file/storage/general/data/Open_access.pdf
About “Open Access”
What is “Open Access”.
“Open Access” refers to the idea that research papers published in peer-reviewed journals, etc. should be madefreely accessible by anyone on line.
Different Routes to Open Access.
There are three main ways of open access implementation ((i) to (iii) below).
(i) A way in which the article published in the conventional subscription fee type academic journal after a certain period(Embargo)(*1) (for example 6 months later) is made open access by opening the final manuscript to an Institutional
Repository(*2) established by the research institution to which the author belongs, or by opening the final manuscriptto the website, etc. established by the researchers (self-archiving)(*3).
(ii) A way to make the article open access by posting the article on the web established by the research community

or public institution.
(iii) A way to make the article open access immediately by paying the publication fee (APC: Article Processing

Charge) by the author of the article.
*1: Embargo
The predetermined period from the time of publication of an article in an academic journal to the time of release so that it canbe posted on an online open access archiving system (repository).
*2: Institutional Repository
An online archiving system created by university or research institution for storage and dissemination of the intellectual
products. Institutional repositories play important roles in the reform of academic information distribution by enabling the
researchers register their own articles, such as the transmission of research and education achievements of the research
institution, PR for both the research institution and the researcher, guaranteeing the accountability of research and education
activities towards society, and the long-term conservation of intellectual products.
*3: Self-archiving”Self-archiving” refers to online posting of articles published in academic journals, dissertations, or data by those other than the
publisher (the researcher or research institution) generally on their institutional repositories.

(4) Management of Research Data

As to the management and utilization of research data obtained through the implementation of research activities, in order
to secure the autonomy of Japan’s research and development activities and promote international open science, policies suchas the Sixth Science, Technology, and Innovation Basic Plan (Cabinet Decision on March 26, 2021) and Basic Policies on
the Management and Utilization of Research Data Created by Publicly-Funded Research Activities (April 27, 2021,
Decision of Council for Science, Technology and Innovation) call for initiatives towards strategic storage and managementof research data as well as broader utilization of the research results.
Therefore, there is a plan in which, starting from the FY2024 KAKENHI call for proposals, upon formal application for
grant delivery, the Principal Investigator of an adopted research project will be asked to formulate a Data Management Plan(“DMP”) outlining the storage and management, etc. of research results and research data of his/her research project.
○ The Sixth Science, Technology, and Innovation Basic Plan (Cabinet Decision on March 26, 2021) P.58-61
URL: https://www8.cao.go.jp/cstp/kihonkeikaku/6honbun.pdf○ Basic Policies on the Management and Utilization of Research Data Created by Publicly-Funded Research
Activities (April 27, 2021, Decision of Council for Science, Technology and Innovation)
URL: https://www8.cao.go.jp/cstp/tyousakai/kokusaiopen/sanko1.pdf○ Basic policy on the Management of Research Data of JSPS
URL: https://www.jsps.go.jp/file/storage/open_science/basic_policy.pdf

12. Code of Conduct for Scientists to Adhere

To ensure the quality of scientific knowledge and to gain trust of society on scientists and scientific communities, it isessential to exercise fair and conscientious research activities with the adherence to the code of conduct for scientists.
Applicants must understand and practice the contents of both the Statement “Code of Conduct for Scientists -Revised
Version-” (section I. “Responsibilities of Scientists”) by the Science Council of Japan and the booklet “For the Sound
Development of Science -The Attitude of a Conscientious Scientist-” (especially section I “What Is a Responsible Research
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Activity?”) issued by the Japan Society for the Promotion of Science (JSPS).
And also take note that upon the formal application for grant delivery, it shall be confirmed through the electronic
application system whether the Principal Investigator will have taken the research ethics education coursework, etc.（“1.
Completion of Research Ethics Education Coursework” in “III Other Relevant Issues”）[Extraction from the Statement “Code of Conduct for Scientists – Revised Version –” by the Science Council of Japan dated
on 25 January 2013]
I. Responsibilities of Scientists(Basic Responsibilities of Scientists)
1 Scientists shall recognize that they are responsible for assuring the quality of the specialized knowledge and skills that they themselves
create, and for using their expert knowledge, skills and experience to contribute to the health and welfare of humankind, the safety
and security of society and the sustainability of the global environment.
(Attitude of Scientists)
2 Scientists shall always make judgments and act with honesty and integrity, endeavoring to maintain and improve their own expertise,abilities and skills, and shall make the utmost effort to scientifically and objectively demonstrate the accuracy and validity of theknowledge they create through scientific research.
(Scientists in Society)3 Scientists shall recognize that scientific autonomy is upheld by public trust and the mandate of the people, understand the relationships
between science, technology, society, and the natural environment from a wide-ranging perspective, and act in an appropriatemanner.
(Research that Answers to Social Wishes)
4 Scientists shall recognize that they are responsible for answering to the wishes of society to investigate into truths and to achievevarious issues. When using research funds that are to be provided for establishing the research environment and for conducting
research scientists shall always recognize that such broad social expectations exist.
(Accountability and Disclosure)
5 Scientists shall strive to disclose and actively explain the roles and significance of their own research, evaluate the possible effects of
their research on people, society and the environment as well as the changes that their research might engender, neutrally andobjectively disclose the results of this evaluation, and build a constructive dialogue with society.
(Dual Use of Scientific Research Outcomes)
6 Scientists shall recognize that there exist possibilities that their research results, contrary to their own intentions, may be used for
destructive actions, and shall select appropriate means and methods as allowed by society in conducting research and publicizing
the results.
* URL: http://www.scj.go.jp/ja/scj/kihan/[“For the Sound Development of Science – The Attitude of a Conscientious Scientist –” by the Japan Society for the Promotionof Science (JSPS)](Japanese version (text version)) (“For the Sound Development of Science” Editorial Committee on JSPS)* URL: https://www.jsps.go.jp/file/storage/general/j-kousei/data/rinri.pdf

13. Review Panels and Other Matters

The review for the KAKENHI is carried out by the Scientific Research Grant Committee of the JSPS, and it is based on
the Research Proposal Document. The review takes place behind closed doors.
As applicants provide unpublished research results and research ideas, and other information in their Research Proposal
Documents on the premise that the review will be conducted privately, JSPS asks reviewers to maintain their confidentiality
obligations, including the following.
・In order to protect the intellectual property of the applicants and ensure fairness of the peer review system, reviewers
must not disclose the content of the Research Proposal Documents or any other information, in whatever form, thatthey learn in the course of the review to any other person including their superiors, colleagues, or subordinates.
・Reviewers must not use any information that they learn in the course of the review for their own benefit.
・Reviewers have the obligation to keep the review materials under strict control.
The details on “assessment rules” (“Rules concerning the review and assessment for the Grants-in-Aid for Scientific
Research” (called “review and assessment rules”)) can be checked on the JSPS website.
(URL: https://www.jsps.go.jp/j-grantsinaid/01_seido/03_shinsa/index.html).

14.Preparation of the KAKENHI Application Form (Research Proposal Document), etc.

(1) Preparation of KAKENHI Research Proposal Document
Grants-in-Aid for Scientific Research is a competitive research funds intended to provide financial support for creative andpioneering research conducted by individual researchers. Therefore, the contents of the Research Proposal Document must
be original planned by the applicant.
In preparing Research Proposal Document, plagiarism and/or misappropriation of the research contents of others are strictly
impermissible. Applicants must comply with research ethics.
In addition, if the research plan involves traveling abroad, etc., applicants should carefully determine the feasibility of the
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plan.
The prepared Research Proposal Document must be submitted together with the application form for the JSPS
Doctoral Course (DC) Research Fellowships for the fiscal year 2024. For details such as submission deadlines
and methods, please refer to “9. Application Procedures” and “10. Deadline for JSPS’s Acceptance ofApplications” of “I. JSPS Doctoral Course (DC) Research Fellowships Application Guidelines.”(2) Points to Keep in Mind When Preparing the Research Proposal Document(1) Each year, errors are found in the entry of the requested grant amount. Make sure to enter the amount in units ofthousand yen (e.g., if the amount is 100,000 yen, enter “100 thousand yen”).
(2) For details regarding the use of the JSPS Electronic Application System (the JSPS Electronic Application
System for Research Fellowship Programs), please refer to its Operation Manual (URL: https://wwwshinsei.jsps.go.jp/topyousei/download-yo.html).
(3) For Budget, please check “6. Budgets”The cost of “buyout” (i.e., the cost for hiring someone taking over apart of the duties other than research) cannot be covered by the direct expense for the Grant-in-Aid for JSPS Research
Fellows.
[Direct Expense of Competitive Research Funds to Cover the Costs of Assignments Other Than Research]
The cost of “buyout” (i.e., the cost for hiring someone taking over a part of the duties other than research (*) of the
Principal Investigator or Co-Investigator(s)) can be covered by the direct expense so that they can secure ample
amount of time for research projects (the buyout system).
* The kinds of duties that can be covered by the buyout system are those authorized as proper jobs of the researcher
at his/her research institution, excluding (i) research activities, and (ii) administrative work for institutional
management. They include educational and related activities, e.g., educational activities (teaching and preparation
for teaching, supervising students) and social engagement activities (medical practices, outreach activities). Activities
associated with business profit are excluded.
Starting from the FY2021 Call for Proposals, the buyout system is applicable in the research categories listed below.
A KAKENHI applicant who wish to use the buyout system should do so according to the buyout scheme agreed
upon between him/her and his/her research institution.
When an applicant wishes to use the buyout system, enter the cost of the buyout in the “Miscellaneous expense”
column, and enter the word “buyout” in the “Item” column of the Research Proposal Document form. (Please referto the supplementary volume of “Application Procedures for Grants-in-Aid for Scientific Research—KAKENHI—”(Forms/Procedures for Preparing and Entering a Research Proposal Document).
[Research categories subject to the buyout system]
Specially Promoted Research, Transformative Research Areas, Scientific Research on Innovative Areas (Researchin a Proposed Research Area) (excluding “Platforms for Advanced Technologies and Research Resources”),
Scientific Research, Challenging Research (including “ Challenging Exploratory Research”), Early-Career Scientists(including “Young Scientists (A/B)”), Research Activity Start-up, International Leading Research, International
Collaborative Research (including the Fostering Joint International Research (B) before name change), HomeReturning Researcher Development Research (limited to those who belongs to the domestic research institutions),
Special Purposes.
[Research categories not subject to the buyout system]
Encouragement of Scientists, Publication of Scientific Research Results, JSPS Fellows, Scientific Research on
Innovative Areas (Research in a Proposed Research Area) (Platforms for Advanced Technologies and Research
Resources), Fostering Joint International Research (including the Joint International Research (A) before namechange). As for the research category of Fostering Joint International Research (including the Joint International
Research (A) before name change) it is possible to budget the cost for hiring replacements.
As for the details of the expenses covered by the buyout system and matters to be done by the research institution
refer to the following.
"Amendment Enabling Direct Expense of Competitive Research Funds to Cover the Costs of Duties Other Than
Research (Introduction of Buyout System)” (October 9, 2020, Agreement of the Liaison Meeting of Related Offices
and Ministries on Competitive Research Funds)
URL: https://www.mext.go.jp/a_menu/shinkou/torikumi/1385716_00003.htm
The objective of the buyout system is to increase the number of hours the PI (or Co-I) can devote to the funded projecton the basis of his/her own needs and request. Accordingly, items such as the actual presence of the PI’s (or Co-I’s)needs and request, and the resulting expansion of research time devoted to the funded project (increased number ofhours for research) may be subject to later inspection in relation to the grant spending. In the event that the buyout
expenditure is found to be used improperly (e.g., the increase in hours devoted to the funded project is not verified),
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an order to return the delivered grant may be issued. Therefore, the research institution should ensure the appropriate
implementation of the buyout system.
(3) Schedule after Submitting the Research Proposal Documents (plan)
The selection results for the Grant-in-Aid for JSPS Research Fellows (JSPS Research Fellow) will be notified to the hostresearch institutions after the KAKENHI screening process is concluded. Grant amounts will be disbursed in units of¥100,000.
The schedule (tentative) for issuing notifications of informal decision of grant disbursal is as follows:
There may be changes in the plan including the timing of the provisional grant decision. When the changes occur it will beannounced on the JSPS website and through the research institutions.
Late April 2024: Provisional grant decision
Late May 2024: Formal application for grant delivery
Late June 2024: Official grant decision
Mid-July 2024: Grant delivery (part of the first term)
Around October 2024: Grant delivery (part of the second term)*The amount requested for funding or the amount requested for payment (direct costs) will be remitted separately in two
installments, i.e., one during the first term (from April until September) and the other during the second term (from October
until March), if this amount for the fiscal year in question is 3 million yen or more, and it will be remitted in a lump sum
during the first term, if it is less than 3 million yen.
*It is, to be reminded that, depending on the situation of the national budget, etc, enactment, this schedule may be subject tochange at a later stage.
(4) Points to keep in mind after submission of the Research Proposal Document
Provisional awardees of the JSPS Research Fellowship must, at a later date after the disclosure of the selection
result, must enter their academic unit number of the host research institution which is registered in e-Rad, in
relation to their application for the Grant-in-Aid for JSPS Fellows (DC Research Fellows).
Details will be informed around mid-January 2025 as part of the necessary procedures after the provisional grant
decision.

15. Procedures to Be Completed by the Research Institution

The Research Proposal Document prepared by the Principal Investigator must be submitted together with theapplication form for the JSPS Doctoral Course (DC) Research Fellowships for the fiscal year 2024. For details
on submission deadlines and methods, please refer to “9. Application Procedures” and “10. Deadline for JSPS’s
Acceptance of Applications” of “I. JSPS Doctoral Course (DC) Research Fellowships Application Guidelines.”
Please also note the following points when applying for the Grant-in-Aid for JSPS Fellows (DC Research
Fellows).

(1) Ascertainment of the Eligibility for KAKENHI Application
It should be verified whether the Principal Investigator listed in the Research Proposal Document are researchers who meetthe requirements that are stipulated in the Application Procedures.
Moreover, it should be verified certainly that they must not be categorized as ineligible for grant acquisition in FY2025 in
KAKENHI and other competitive research funds, as a penalty for their improper grant spending, fraudulent grant acquisition,or research misconduct.
(2) Verification with the Principal Investigator
The research institution should verify whether the Principal Investigator who have been listed in the Research Proposal
Document have completed the Research Proposal Document, after confirming the description in the column “1. Recipients”~ “13. Review Panels and Other Matters” in this Application Procedures for Grants-in-Aid for Scientific Research.
(3) Submission of the “Self-Assessment Checklist on the Improvement of the System” Based on the “Guidelines on
the Management and Audit of Public Research Funds at Research Institutions (Implementation Standards)”
When implementing the adopted research projects with KAKENHI grant the research institutions must comply with thecontent of the “Guidelines on the Management and Audit of Public Research Funds at Research Institutions (Implementation
Standards)” (Adopted by the Minister of MEXT. Revised on February 1, 2021) (hereinafter referred to as “Guidelines on
Public Research Funds”),they must set up a system of the management and audit for implementing the public research funds
and report the state of implementation and other matters by submitting a “Self-Assessment Checklist on the Improvementof the System based on the Guidelines on the Management and Audit of Public Research Funds at Research Institutions(Implementation Standards)” (hereinafter referred to as “Self-Assessment Checklist on the Improvement of the System”).
Therefore, “the research institutions planning to accept the Principal Investigators who will propose new projects for
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“Grant-in-Aid for JSPS Research Fellows” program in FY2025” and “the research institutions planning to accept the
Principal Investigators who will continue their KAKENHI-funded research projects in FY2025” must submit inaccordance with the procedure and forms posted on the MEXT the “Self-Assessment Checklist on the Improvementof the System” to the Office of Competitive Research Funding Administration, Research Environment Division,
Science and Technology Policy Bureau of the MEXT by the specified deadline via e-Rad. For details, refer to thewebsite.
Researchers affiliated to a research institution which has not turned in the said checklist cannot receive the official
grant decision.
Note: When using e-Rad, an ID and a password for the research institution are necessary.
< Inquiries >(Concerning forms and submission of the Guidelines on Public Research Funds)
Office of Competitive Research Funding Administration, Research Environment Division, Science and Technology
Policy Bureau, MEXT
Telephone: 03-5253-4111 (ext. 3866, 3827)
e-mail: kenkyuhi@mext.go.jp
URL: https://www.mext.go.jp/a_menu/kansa/houkoku/1324571.htm(Concerning the research institute e-Rad registration)
Helpdesk of the Cross-ministerial Research and Development Management System (e-Rad) of MEXT
Telephone: 0570-066-877（Navi Dial）
Office hours: 9:00-18:00, except on Saturdays, Sundays, National Holidays and the New Year Holidays (fromDecember 29 until January 3)
URL: https://www.e-rad.go.jp/organ/entry.html*Time period when e-Rad is available for use: 0:00 - 24:00 (in operation 24 hours a day, 365 days a year. However, even during the abovementioned time period, it may happen that the operation of e-Rad is disrupted or suspended, when maintenance and inspection is being
carried out. If the operation is scheduled to be disrupted or suspended, this will be announced beforehand on the portal site(4) Submission of the “Checklist Pertaining to the Current Status” Based on the “Guidelines for Responding to
Research Misconduct”
When implementing the research projects with KAKENHI grant the research institutions must comply with the content of
the “Guidelines for Responding to Research Misconduct” (Adopted by the Minister of MEXT on 26 August 2014)(hereinafter referred to as “Guidelines on Research Misconduct”) and submit a “Checklist Pertaining to the Current Statusbased on the Guidelines for Responding to Research Misconduct” (hereinafter referred to as “Checklist on the Research
Misconduct”).
Therefore “those research institutions which the Principal Investigators applying for KAKENHI in FY2025 belong to” and“those research institutions which Principal Investigators continuing research projects using KAKENHI are scheduled tobelong to in FY2025” must submit in accordance with the procedure and forms posted on the MEXT the “Checklist
on the Research Misconduct” to the Office for Research Integrity Promotion, Research Environment Division,
Science and Technology Policy Bureau of the MEXT by the specified deadline via e-Rad. For details, refer to thewebsite.

Researchers affiliated to a research institution which has not turned in the said checklist cannot receive the official
grant decision.
*Please note that while the “Checklist on the Research Misconduct” is the same in using e-Rad for submission with the“Self-Assessment Checklist on the Improvement of the System”, the submission destination is different. Both checklists
must be submitted.
Note: When using e-Rad, an ID and a password for the research institution are necessary.
< Inquiries >(Concerning the format and submission of Guidelines for Responding to Research Misconduct)* Differs from the contact information for the Guidelines on Public Research Funds.
Office for Research Integrity Promotion, Research Environment Division, Science and Technology Policy Bureau,
MEXT
Telephone: 03-6734-3874
e-mail: kiban@mext.go.jp
URL: https://www.mext.go.jp/a_menu/jinzai/fusei/index.htm(Concerning the research institute e-Rad registration)
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Helpdesk of the Cross-ministerial Research and Development Management System (e-Rad) of MEXT
Telephone: 0570-050-060（Navi Dial）
Office hours: 9:00-18:00, except Saturdays, Sundays, National Holidays and the New Year Holidays (from December
29 until January 3))
URL: https://www.e-rad.go.jp/organ/entry.html*Time period when e-Rad is available for use: 0:00 - 24:00 in operation 24 hours a day, 365 days a year. However even during the abovementioned time period, the operation of e-Rad may be disrupted or suspended, when maintenance and inspection is being carried out. If
the operation is scheduled to be disrupted or suspended, this will be announced beforehand on the portal site.

(5) Ensuring Research Integrity Among Research Institutions
In order to promote the creation of science, technology, and innovation in Japan, we must continue to strengthen overseas
joint research with various partners based on the principle of open science. At the same time, in light of newly emerging
risks as a consequence of the globalization and openness of research activities in the recent years, there is a growing concernthat the values of openness and transparency which constitute the basis of the research environment will be lost and thedanger of researchers unknowingly being trapped in conflict of interest or conflict of responsibilities. In such climate, it isvital for our country to build a globally reliable research environment to protect the values that constitute the basis of research
environment while encouraging necessary global collaboration and international exchanges. Therefore, it is vital foruniversities and research institutions, etc. to observe the “Policy on Measures to Ensure Research Integrity Against New
Risks as a Consequence of the Globalization and Openness of Research Activities (April 27, 2021, Decision of Council for
Science, Technology and Innovation)” and formulate relevant rules and systems to manage conflict of interests and conflictof responsibilities, etc., and to autonomously secure the soundness and fairness of research (research integrity) among
researchers and at universities and research institutions, etc.
From such perspective, MEXT and JSPS check whether reasonable efforts can be secured while eliminating unreasonable
duplication and excessive concentration of competitive research funds and ensuring transparency of research activities. In
addition, MEXT and JSPS may make inquiries to affiliated institutions, as necessary, on the status of formulation of rules
and status of identification and management of information as affiliated institution.
○ “Policy on Measures to Ensure Research Integrity Against New Risks as a Consequence of the Globalization andOpenness of Research Activities (April 27, 2021, Decision of Council for Science, Technology and Innovation )”URL: https://www8.cao.go.jp/cstp/tougosenryaku/integrity_housin.pdf(6) Issuance of a login ID and password of the "JSPS Electronic Application System for KAKENHI” to
Principal Investigators (JSPS Research Fellows)
For the research proposal that has been adopted as a result of the review for the Grant-in-Aid for JSPS Fellows(Research Fellows), the Principal Investigator must make a formal application for grant delivery by accessing the“JSPS Electronic Application System for KAKENHI.” The host research institution should issue login IDs andpasswords for the “JSPS Electronic Application System for KAKENHI” to Principal Investigators who will makea formal application for grant delivery.
Details about the procedures will be notified to the host research institution around April 2025.
(7) Preliminary schedule for provisional grant decision, etc.
The selection results for the Grant-in-Aid for JSPS Research Fellows (JSPS Research Fellow) will be notified to the hostresearch institutions after the KAKENHI screening process is concluded. Grant amounts will be disbursed in units of¥100,000.
The schedule (tentative) for issuing notifications of informal decision of grant disbursal is as follows:
There may be changes in the plan including the timing of the provisional grant decision. When the changes occur it will beannounced on the JSPS website and through the research institutions.
Late April 2024: Provisional grant decision
Late May 2024: Formal application for grant delivery
Late June 2024: Official grant decision
Mid-July 2024: Grant delivery (part of the first term)
Around October 2024: Grant delivery (part of the second term)*The amount requested for funding or the amount requested for payment (direct costs) will be remitted separately in two
installments, i.e., one during the first term (from April until September) and the other during the second term (from October
until March), if this amount for the fiscal year in question is 3 million yen or more, and it will be remitted in a lump sum
during the first term, if it is less than 3 million yen.
*It is, to be reminded that, depending on the situation of the national budget, etc, enactment, this schedule may be subject tochange at a later stage.
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16.Procedures on the Handling of Grants-in-Aid for Scientific Research
URL: https://www.mext.go.jp/a_menu/shinkou/hojyo/1307764.htm

17.Procedures on the Handling of JSPS Grants-in-Aid for Scientific Research (KAKENHI (Multi-year
Fund))
URL: https://www.jsps.go.jp/file/storage/kaken_28_kitei_2022/kikin_yoryo_r050306.pdf

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Ⅲ Other Relevant Issues[Points to keep in mind when applying for the Research Fellowships and KAKENHI]
1. Completion of Research Ethics Education Coursework

Anyone who is awarded the Research Fellowship must complete the following with respect to the research ethics
education coursework and other programs, by the date of the submission of necessary documents for the awardof the Research Fellowship.
・JSPS Research Fellows must either read through and learn the teaching materials by him/herself concerning the research
ethics education coursework such as “For the Sound Development of Science – The Attitude of a Conscientious
Scientist” published by the JSPS Editorial Committee of “For the Sound Development of Science, the “e-Learning
Course on Research Ethics [eL CoRE] or “APRIN e-learning program (eAPRIN),” etc., or attend a lecture on research
ethics conducted by research institutions based on the “Guidelines for Responding to Misconduct in Research” (adopted
by the MEXT on August 26, 2014), by the time of the formal application for grant delivery.
・JSPS Research Fellows must understand thoroughly and exercise the proper research practices in conducting his/herresearch, from amongst the contents of both the Statement “Code of Conduct for Scientists -Revised Version-” by the
Science Council of Japan and the booklet “For the Sound Development of Science -The Attitude of a Conscientious
Scientist-” issued by JSPS, by the time of the formal application for grant delivery.
After completing the above, the awardee of the Research Fellowship (Principal Investigator) will confirm thecompletion of the research ethics education coursework through the ”JSPS Electronic Application System for
KAKENHI,” when making the formal application for delivery of the Grant-in-Aid for JSPS Fellows. If you
already completed the research ethics education coursework, or you had already completed the coursework andwere transferred to another research institution, please make sure to fully confirm with the host research institution
about the status of taking the research ethics education coursework.
Please take appropriate measures when taking the research ethics education coursework, in compliance with
relevant policies of the host research institution.
*Host research institutions should conduct the research ethics education coursework in accordance with the“Guidelines on Research Misconduct” and ensure that the Research Fellow is fully informed of the matter theyshould consider in conducting their research. The institutions should also thoroughly monitor the status of taking
the coursework in accordance with relevant internal policies.

2. Security Export Control Policy (Coping with Technology Leakage Overseas)

In implementing various research activities including research projects funded with KAKENHI, research institutions are
asked to take systematic measures to ensure that the research achievements which have potential risks of being diverted tomilitary use are not transferred to WMD developers, terrorist organizations, or people carrying out other dubious activities.
In Japan, export controls (*1) are carried out under the Foreign Exchange and Foreign Trade Act (Act No. 228 of 1949)(hereinafter referred to as “Foreign Exchange Act”). Therefore, in principle, in order to export (provide) cargo andtechnology regulated by the Foreign Exchange Act, it is necessary to obtain permission of the Minister of Economy, Tradeand Industry. It is reminded that KAKENHI grantees must observe the Foreign Exchange Act as well as other laws,
guidelines and circular notices issued by the government.
Violation of related laws, regulations, guidelines, etc. may result in disqualification and termination of
fellowship, and a demand for repayment of stipends received, all in addition to legal dispositions and penalties.
*1 Japan's Security Export Control System established on the basis of international agreements mainly consists of (i)“List rules” which require permission of the Minister of Economy, Trade and Industry in principle when exportingcargo or providing technology that carry specifications and/or functions higher than certain levels, such as carbon fiberand numerically controlled machine tool etc., and (ii) “Catch-all regulation” which requires permission of the Ministerof Economy, Trade and Industry when exporting cargo or providing technology that are not subject to regulation under
the List rules but do fall under certain regulatory requirements (application requirements, consumer requirements and/or
informed requirements).
Not only export of cargo but also provision of technology will be subject to the regulation by the Foreign Exchange Act.
When providing a “List rules” technology to non-residents (*2) or providing it in a foreign country, prior permission forprovision is required. “Provision of technology” includes not only providing technical information such as design drawings,
specifications, manuals, samples, and prototypes via storage media such as paper, mail, CD, USB memory, but also
providing work knowledge and technical assistance at seminars through technical instruction, skill training, etc. Researchers
should be aware that there may be case in which technologies subject to regulation by the Foreign Exchange Act are involved
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when mentoring foreign students and/or joint research activities with oversea groups. Please also bear in mind that theprovision of technologies, etc. acquired in KAKENHI-funded projects or the provision of technologies, etc. already inpossession with the use of KAKENHI may also be subject to restrictions.
*2 It means types of residents who are strongly influenced by non-residents; more specifically, the specified
types stipulated by Paragraph 1 (3), item 11 (i) through (iii) of the ministerial ordinance "Transactions or actsof providing technology that require a permit pursuant to Article 25, Paragraph 1 of the Foreign Exchange
and Foreign Trade Act and Article 17, Paragraph 2 of the Foreign Exchange Order."Details of the security trade control are published on the websites including the Ministry of Economy, Trade and Industry
website.
○ Ministry of Economy, Trade and Industry: Security Trade Control (General)
URL: https://www.meti.go.jp/policy/anpo/○ Ministry of Economy, Trade and Industry: “Handbook on Security Trade Control”
URL: https://www.meti.go.jp/policy/anpo/seminer/shiryo/handbook.pdf○ Center for Information on Security Trade Controls
URL: https://www.cistec.or.jp/index.html○ ”Guidance for the Control of Sensitive Technologies for Security Export for Academic and Research Institutions
3rd Edition”
URL: https://www.meti.go.jp/policy/anpo/law_document/tutatu/t07sonota/t07sonota_jishukanri03.pdf

3. Handling of Personal Information
1) All personal information contained in the application documents will be strictly managed in accordance with
the Act on the Protection of Personal Information and the JSPS’s regulations on personal information protection.
JSPS will use such information solely for the purpose of its operation. (This includes providing personal
information to external private companies, etc. commissioned for the electronic processing and management of
the data. Further, for the personal information contained in the Research Proposal Document for the Grant-inAid for JSPS Fellows, this includes the provisions in 2) below.) Applicants should note, however, that JSPS
may provide certain personal information of the awardees of DC1 and DC2 Research Fellowships to the Japan
Student Services Organization to check for duplications. JSPS may also provide JSPS’s Overseas Offices withinformation on Fellows who are traveling overseas to pursue research after the start of the fellowship tenure. If
an applicant is selected for Fellowship, the applicant’s registered name, the review section, title of the research
proposal, host research institution, affiliation, name and position of the host researcher, and research reports
will be published.
2) The personal information included in the Research Proposal Document will be used for the elimination of unreasonable
duplication and/or excessive concentration in the allocation of competitive research funds, the appropriate funding of
KAKENHI grants, and to conduct questionnaires on scientific technology policies including KAKENHI grants. (Thisincludes providing the date to external contractor(s) in charge of electronic processing and management of the KAKENHI
data.) The information included in the Research Proposal Document is to be provided to the e-Rad system. (Theinformation registered in the e-Rad system is utilized for proper assessment of research and development by national
funding, development of effective and efficient comprehensive strategy, planning and development of resource allocation
policy, etc. Therefore, the information will be supplied to the Cabinet Office through the e-Rad system. The applicant may
be requested to cooperate in verification of the information and other related works.) The information on the adopted
KAKENHI projects (the title of research project, the name of Principal Investigator and his/her affiliated research
institution, the grant to be delivered, research period, etc.) is categorized as “information that is scheduled to be madeavailable”, as laid down in Article 78, paragraph 2, item (a) of the “Act on the Protection of Personal Information” (ActNo.57 of 2003). The information will be made public through press release materials, the Grants-in-Aid for Scientific
Research Database (KAKEN) of the National Institute of Informatics, and other means. The researchers and theiraffiliated research institutions are requested to carry out the application procedures with full understanding of theinformation handling (utilization, provision and disclosure) stated above.

[Points to keep in mind when applying for KAKENHI]
4. Support through Platforms for Advanced Technologies and Research Resources
In order to respond effectively to the diverse needs of researchers of KAKENHI research projects, the Grant-in-Aid forTransformative Research Areas (A) - Platforms for Advanced Technologies and Research Resources forms a resource andtechnical support platform for research (hereinafter referred to as “Platform”) under the close cooperation of relevant
institutes with inter-university research institutes and Joint Usage/Research Centers, or International Joint Usage / ResearchCenter as core institutes. Together with providing technical support towards individual research projects and providing
advanced problem solving methods to researchers, it provides an integral promotion of cooperation between researchers,
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interdisciplinary integration, and human resources development. Applications for technical support, etc. are open for eachof the Platforms below where it concerns research projects carried out through KAKENHI. Researchers desiring technicalsupport, etc. from each of the Platforms are requested to check their respective websites, etc. and actively apply.
* “Technical Support, etc.” points to the sharing of equipment with researchers from a wide range of research fields, technical support and thecollecting, conservation, and providing of resources (documents, data, experiment samples, specimen, etc.), and support for conservation
techniques, etc.
“Advanced Technology Support Platform Program” has scientific value and an advanced nature through the combination of multiple facilities
and equipment, and provides shared use of equipment and technical support to researchers in a wide variety of research areas.
“Research Platform Resource Support Program” collects, conserves, and supplies the resources that are the basis of research (documents, data,experiment samples, specimen, etc.) and also conducts support for conservation techniques, etc.

Advanced Technology Support Platform Program

Area

Research Platform Resource
Support Program

Area

Platform Name
Platform of Advanced Bioimaging
Support (*)

Core Institution
National Institutefor Physiological
Sciences
National Institutefor Basic Biology

Platform Name
Platform of Supporting Cohort
Study and Biospecimen Analysis(*)

Core Institution
The Institute ofMedical Science,
The University ofTokyo

Support Function
Advanced technical support and user
training for :• Light microscopy• Electron microscopy• Magnetic resonance imaging• Imaging analysis
Support for constructing animal models,Support for pathological analysis,
Support for physiological analysis, andSupport for molecular profiling
Advanced genome analysis (de novo
genome sequencing; re-sequencing for
genome variation detection; analysis oftranscriptome, epigenome andmetagenome; ultra-high sensitivity
analysis for single cells, single molecules,etc.; big-data analysis and advanced
bioinformatics; by using of the latest
facilities and technologies)
Support Function
Support for cohort study using
bioresources, Support for maintaining
and utilizing human brain resources, andSupport using biospecimen

Platform of Advanced Animal
Model Support (*)

The Institute ofMedical Science
The University of
Tokyo
National Institute of
Genetics

Supply Platform of Short-lived
Radioisotopes for Fundamental
ResearchResearch Center
for Nuclear
Physics, Osaka
University

Supply short-lived radioisotopes
produced by accelerators for
fundamental research in various
scientific fields.

Platform for Advanced Genome
Science (*)

Also, Committee on Promoting Collaboration in Life Sciences that functions as a general information point and coordinatoracross the four Platforms marked with an asterisk (*) above is set up. (Core Institution: The Institute of Medical Science,
The University of Tokyo)
Each Platform’s website can be found in the links on the site below:
URL：https://www.mext.go.jp/a_menu/shinkou/hojyo/mext_01901.html

5. Promotion of the Shared Use of Research Equipment

In “Reform of Competitive Research Funds: Towards a Sustained Output of Research Achievements (Interim Summary)”(June 24, 2015, Competitive Research Fund Reform Review meeting) it was decided that, when the original research
objectives were fully achieved, versatile and large equipment should, in principle, be shared.
The government also addresses the need to promote the implementation and common use of research facilities and
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equipment, to establish a framework for the introduction, renewal, and utilization of organizational research facilities (corefacilities), and to formulate and publicize policies for the internal and external sharing of research facilities and equipmentin the Comprehensive Package to Strengthen Research Capacity and Support Young Researchers (January 23, 2020, Council
for Science, Technology, and Innovation) and the Sixth Science, Technology, and Innovation Basic Plan (Cabinet Decision
on March 26, 2021).
With this in mind, when purchasing equipment with competitive research funds, please actively work on the use of
equipment purchased with other research funds, and the purchase and shared use of equipment from several research funds
where it concerns especially large and versatile equipment. Please also make ensure that sharing is possible within the rulesof the said competitive research funds, and no obstacle is made to the execution of the research project.
○ “Reform of Competitive Research Funds: Towards a Sustained Output of Research Achievements (Interim
Report)” (June 24, 2015, Advanced Research Foundation Division, Science and Technology Council )URL: https://www.mext.go.jp/b_menu/shingi/chousa/shinkou/039/gaiyou/1359306.htm○“The Sixth Science, Technology, and Innovation Basic Plan (Cabinet Decision on March 26, 2021)”
URL: https://www8.cao.go.jp/cstp/kihonkeikaku/6honbun.pdf○ Unified Rules for Administrative Procedures, Etc. Pertaining to Competitive Research Funds (Agreement of the
Liaison Meeting of Related Offices and Ministries on Competitive Research Funds, March 5, 2021; revised May
24,2023)
URL: https://www8.cao.go.jp/cstp/compefund/toitsu_rule_r50524.pdf

6. Promotion of the ‘Dialogue on Science and Technology with Citizens’ (A Basic Approach Policy)

In the “Promotion of the ‘Dialogue on Science and Technology with Citizens’ (A Basic Course of Action)” (Adopted by
the Minister of State for Science and Technology Policy and the Executive Members of the Council for Science andTechnology Policy on June 19, 2010) which was compiled in June 2010, the activity in which researchers explain the content
and achievements of their research activities to society and citizens in an easy-to-understand form is placed in the abovementioned ‘Dialogue on Science and Technology with Citizens’. Researchers who have received an allotment of publicresearch funds amounting more than 30 million yen per year per case are requested to positively work on the ‘Dialogue on
Science and Technology with Citizens’. Universities and other research institutions are also requested to make positiveefforts in order for researchers who have received public research funds to ensure the proper implementation of the ‘Dialogue
on Science and Technology with Citizens’, for example, by setting up support systems.
For KAKENHI, there is the question “Are you positively trying to publicize and disseminate the research content andresearch achievements?”, especially in the research progress assessment of Specially Promoted Research, for which
researchers receive a relatively large amount of research funds, and in interim and ex-post assessment of Scientific Researchon Innovative Areas (Research in a Proposed Research Area). Therefore, based on the above-mentioned basic policy,
researchers should disseminate the achievements of research funded with KAKENHI to society and citizens in an even morepositive way.

7. Cooperation with the National Bioscience Database Center

The National Bioscience Database Center (URL: https://biosciencedbc.jp/) has been established in the Japan Science andTechnology Agency (JST, a national research and development agency), in order to promote the integrated use of databasesin the area of life science that have been created by various research institutions and other institutions.
This Center spurs the active participation of related institutions, and based on four pillars, namely (1) the planning ofstrategies, (2) creation and operation of portal websites, (3) research on and development of core technology for the
integration of databases and (4) the promotion of the integration of biotechnology-related databases, it is promoting projects
aiming at the integration of databases in the area of life science. In this way, through wide sharing and utilization of theresearch achievements in the area of life science produced in Japan in the researcher community, the Center aims at
invigorating overall research in the area of life science, including research and development connected to basic research andindustrial applied research.
JSPS would like to request researchers to cooperate by providing to the Center copies of raw data related to achievements
published in research papers and other output in the area of life science, or copies of created open databases.
Moreover, the copies provided will be able to be utilized on a non-exclusive basis as reproductions, alterations, or in othernecessary forms. JSPS would like researchers to understand in advance that, in response to the requests of the institutions
that received copies, it would also like request researchers to cooperate by providing all the information necessary for
utilizing the copies.
Furthermore, the National Bioscience Database Center has developed guidelines for data on humans, in order to promote
the sharing and use of data related to research in the area of life science, with due considerations to the protection of personal
information.
NBDC human data sharing guidelines
URL: https://humandbs.biosciencedbc.jp/guidelines/
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8. Inter-University Bio-Backup Project

The purpose of the Inter-University Bio-Backup Project (IBBP) is to “back up” biological genetic resources, which are
indispensable research resources in various research areas, and to avoid damage or loss of biological genetic resources due
to unforeseen accidents, disasters, etc. The project newly commenced from 2012.
In the National Institute for Basic Biology of the Inter-University Research Institute Corporation National Institutes of
Natural Sciences, which is the core of this project, the Inter-University Bio-Backup Project for Basic Biology (IBBP Center,
URL: http://www.nibb.ac.jp/ibbp/) has been established as a backup center for biological genetic resources. It is equippedwith the newest equipment necessary for the backup of biological genetic resources.
Any researcher who belongs to a university or a research institution may apply for storage. Biological genetic resourcesthat can be stored in the IBBP Center are samples that can be proliferated (amplified) or cryopreserved (for vegetable seeds,
the refrigeration or deep-freezing preservation condition needs to be definite), and being not pathogenic is also a condition.
Since backup is provided free of charge, researchers should make use of the IBBP Center.

9. National BioResource Project

The National BioResource Project (NBRP) strategically collects and preserves important bioresources that are the basic
and foundation of life science research at the core bases of this project and provides them to universities and research institutes,
thereby contributing to the development of life science research in Japan. In the future, in order to contribute to thedevelopment of life science research in Japan, it is necessary to continually collect useful bioresources.
For that matter, please deposit (*) available bioresources among bioresources developed by Grant-in-Aid for Scientific
Research (limited to the bioresource targeted for NBRP). Please cooperate with the NBRP collecting activities.
It is recommended to utilize the resources already collected in NBRP from the viewpoint such as efficient implementationof research.
(*) Deposit: This is a procedure to approve the use (preservation/provision) in this project without transferring the various
rights related to the resource. By specifying specific conditions in the deposit agreement, you can add usage
conditions such as restrictions on usage and quotation of articles to users.
List of NBRP core bases representative agencies
URL: https://nbrp.jp/resource/

10. Registration of the Researcher Information in “researchmap”

The “researchmap (URL: https://researchmap.jp/)” is the Japan’s largest researcher information database as a general guideto Japanese researchers. The information on the research achievements registered in the researchmap is ready to be openly
available over the Internet and the database itself is linked to e-Rad, many university faculty databases and so on. The
Japanese Government as a whole is going to further utilize the researchmap. Please be sure to register your information (asa researcher) on the site.

11. Strict Implementation of United Nations Security Council Resolution 2321

In the face of the nuclear test by Democratic People’s Republic of Korea (DPRK) in September 2016 and repeated launchesof ballistic missiles, the United Nations Security Council adopted the United Nations Security Council Resolution 2321 on
November 30, 2016 (ET, New York) deciding to impose additional and stronger sanctions on DPRK. In this regard, MEXT
issued a letter of request entitled, “Strict Implementation of United Nations Security Council Resolution 2321 (Request)”(28 受文科際第 98 号) to relevant organizations as of February 17, 2017.
“Scientific and technical cooperation” as set forth in Paragraph 11 in the main text of the Resolution not only includes
technologies regulated by the Foreign Exchange and Foreign Trade Act of Japan, but all cooperative activities except for
medical exchanges. Therefore, it is critical that research institutions exercise strict implementation of the Resolution when
conducting various research activities including said sponsored research.
The UNSC Resolution 2321 can be found at:○ MOFA: United Nations Security Council Resolution 2321, Japanese translation (MOFA Notice No.463 (issued on
December 9, 2016)
https://www.mofa.go.jp/mofaj/files/000211409.pdf

12. Improvement of Treatment of Students in the Doctoral Course“The 6th Science, Technology, and Innovation Basic Plan (Cabinet Decision on March 26, 2021)” addresses the need toenhance financial support for doctoral students in particular, in order to attract outstanding talents from home and abroad,and calls for research institutions to provide greater employment opportunities for doctoral students as research assistants(RAs) and to improve their treatment.to this end, the Basic Plan, for example, sets a numerical target to triple the number ofdoctoral students to receive subsidy roughly equivalent to their living cost (which is equivalent to about 30% of students
enrolling in doctoral courses to receive such subsidy).
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Furthermore, the “Guideline on Recruiting and Fostering Postdoctoral Fellows, Etc. (December 3, 2020, Committee on
Human Resources, the Council for Science and Technology)” states that doctoral students “are students, but at the sametime, also researchers in a certain way, and therefore it is the key responsibility of universities that foster researchers toprovide the environment for research activities and to ensure proper treatment...It is of particular importance to treat thembased on appropriate assessment of their contribution, by establishing compensations that meet the nature and content of
their jobs and paying hourly wages according to the actual work hours under the proper labor management. When submitting
applications to competitive research funds and other grants, universities and institutions must record the expenditures
necessary to employ RAs as direct expense, and revise the school rules as necessary to make sure that the RAs are paid
proper compensations.”
Based on the above, when employing a doctoral student as RA, etc. for a KAKENHI project, set the hourly wage according
to the nature and content of his/her job based on the standard of each research institution and pay the wage according to theactual work hours under the proper labor management.
Furthermore, when employing a doctoral student as RA, etc., be mindful not to overload him/her with excessive work
hours and make sure that he/she can maintain a good balance between the work and his/her own research and study hours.

13. Securing University Research Administrators (URAs) and other Management Personnel“The Sixth Science, Technology, and Innovation Basic Plan” (Cabinet Decision on March 26, 2021) identifies theimportance of efforts to improve the security of professional quality and treatment so that the positions of University
Research Administrators (URAs) and other management personnel will become attractive. The Comprehensive Package toStrengthen Research Capacity and Support Young Researchers (January 23, 2020, Council for Science, Technology, andInnovation) also addresses the need to establish career paths for management personnel, URAs, engineers, etc. In light ofthese initiatives, research institutions are encouraged, to the extent possible, to secure certain lengths of fixed-term
employment (of about five years or longer) for URAs and other management personnel (who are currently hired or will be
hired newly by research institutions) when engaging them in the management of KAKENHI research programs, by using
not only KAKENHI, but also funds such as indirect expenses and basic costs under other external funds, and donations, forexample.
In addition, please make active efforts to provide support in securing career paths for these management personnel, forexample, enrolling them in URA training, etc. Also consider utilizing the indirect expenses for such efforts.

14. Promoting Efforts to Support Gender Equality and Foster Human Resources

The Science, Technology, and Innovation Basic Plan (Cabinet Decision on March 26, 2021), the Basic Plan for Gender
Equality (Cabinet Decision on December 25, 2020), and Education and Human Resource Development Policy Package
toward the Realization of Society 5.0 (Decision by the Council for Science, Technology and Innovation on June 2, 2022)
aim to create research environments that make it easier for both men and women to continue their research activities whenlife events occur, such as childbirth, childcare, and nursing care, as well as to promote the appointment of excellent female
researchers as project leaders, among other measures. Another goal is to increase the proportion of female students in middle
and high school who advance to master's and doctoral courses especially in the science and engineering fields throughinitiatives to communicate the fascination of these areas to female students in middle and high school, their parents, and theirteachers, thereby overcoming the current situation with a low percentage of female students going to doctoral courses innatural science and increasing the number of potential bearers of knowledge in Japan.
In addition, if due consideration is not paid to sexual differences in research and development processes that require suchconsideration, it may cause inappropriate impact at the stage of social implementation. As such, research and technologicaldevelopment that properly give attention to sexual differences, such as those in physique and the structure and functioningof bodies, are needed.
In light of these points, in KAKENHI-funded projects, JSPS will take into account efforts to promote the participation andadvancement of female researchers and expand the range of human resources that will play a role in science and technology
in the future.
To advance science, it is important to secure an environment that allows diverse researchers to exercise their potentials andadvance their activities. In March 2020, JSPS established the “Basic Guidelines for Promoting Gender Equality in JSPS
Programs” to promote gender equal participation in areas of science.
As part of this initiative, JSPS opened a new website CHEERS! (URL: https://cheers.jsps.go.jp/) in an aim to support thediverse careers of all researchers, such as balancing research and life events. JSPS will release useful information on, forexample, how to balance research and childcare and actively carry out various initiatives through CHEERS! to create a
network among researchers. Researchers are encouraged to visit the website.

15. About HIRAMEKI☆TOKIMEKI SCIENCE –Welcome to a University Research Lab– Science
That Inspires and Inspirits
The “HIRAMEKI☆TOKIMEKI SCIENCE” program is designed to offer opportunities to gain a deeper understanding of
the meaning of science and its roles in daily life to society, as part of efforts to give back to society and promote KAKENHIfunded research achievements.
Based on their KAKENHI-funded academic studies, researchers themselves communicate the fun and fascination of
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scientific pursuit directly to the younger generation in an easy-to-understand manner. They thus instill intellectual curiosityand a rich sense of creativity in pupils in their fifth and sixth years of elementary school and students in middle and highschool, who will go on to shoulder the future of Japan. As we are looking for such experience-based programs, regardlessof areas of research, please take advantage of this opportunity.
URL: https://www.jsps.go.jp/hirameki/

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Ⅳ Inquiries○ Inquiries relating to applications for JSPS Research Fellows

Research Fellowship Solicitation & Selection Team, Research Fellowship Division, Japan Society for the
Promotion of Science
Phone:03-3263-5070
Hours: Monday through Friday (excluding National Holidays, the New Year Holidays (from December 29
until January 3), and the Anniversary of the Foundation of JSPS (September 21).) 9:30 a.m.-12:00 p.m. and1:00 p.m.-5:00 p.m.
E-mail: yousei2@jsps.go.jp
Website for JSPS Fellows: https://www.jsps.go.jp/j-pd/index.html
Frequently Asked Questions on application: https://www.jsps.go.jp/j-pd/pd_qa.html
Applicants should download the Procedures for Preparing the Application Documents, application forms(application content files), etc. from the “JSPS Research Fellowship for Young Scientists” （特別研究員） webpage > “Application Procedures” （申請手続）section.

○ Inquiries relating to the Grant-in-Aid for JSPS Fellows*Inquiries about the invitation of applications should be directed through the research institution.
Research Aid Division I, Research Program Department, Japan Society for the Promotion of Science
Phone: 03-3263-0976
Hours: Monday through Friday (excluding National Holidays the New Year Holidays (from December 29
until January 3), and the Anniversary of the Foundation of JSPS (September 21).) 9:30 a.m.-12:00 p.m. and1:00 p.m.-5:00 p.m.

○ Inquiries concerning the use of the JSPS Electronic Application System for Research Fellowship
Programs
Call center for JSPS Electronic Application System

Telephone: 0120-556-739 (toll-free)Available from 9:30 to 17:30 every day except Saturdays, Sundays, National Holidays and the New Year Holidays(from December 29 until January 3)○ Others(1) For matters related to the “Self-Assessment Checklist on the Improvement of the System” based on the“Guidelines on the Management and Audit of Public Research Funds at Research Institutions(Implementation Standards)”
Competitive Research Funding Administration, Research Environment Division, Science and Technology
Policy Bureau, Ministry of Education, Culture, Sports, Science and Technology (MEXT)
Telephone: 03-5253-4111 (ext. 3866, 3827)
E-mail: kenkyuhi@mext.go.jp(2) For matters related to the “Checklist Pertaining to the Current Status” based on the “Guidelines for
Responding to Misconduct in Research”
Office for Research Integrity Promotion, Research Environment Division, Science and Technology Policy
Bureau, MEXT
Telephone: 03-6734-3874
E-mail: jinken@mext.go.jp(3) For matters related to the “Security Export Control Policy”
Security Export Control Administration Division, Trade Control Department, Trade and Economic
Cooperation Bureau, Ministry of Economy, Trade and Industry
Telephone: 03-3501-2800(4) For matters related to use of support by Platform formed by “Foundation of Scientific Research Support”
Grants-in-Aid for Scientific Research Team, Scientific Research Aid Division, Research Promotion Bureau,
MEXT
Telephone: 03-6734-4087(5) For matters related to the “National Bioscience Database”
National Bioscience Database Center, Japan Science and Technology Agency (JST)Telephone: 03-5214-8491
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(6) For matters related to the “Inter-University Bio-Backup Project”
Executive Office, IBBP Center, Inter-University Research Institute Corporation National Institutes of
Natural Sciences
Telephone: 0564-59-5930, 5931
(7) For matters related to the “National BioResource Project”
National BioResource Project (NBRP) Executive Office (established in the Research Organization for
Information and Systems, National Institute of Genetics)
Telephone: 055-981-6809(8) For matters related to the “researchmap”
Service Support Center (in charge of the researchmap), Department of Information Infrastructure, National
Institute of Advanced Industrial Science and Technology (JST)Web inquiry form: https://researchmap.jp/public/inquiry/

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DCReference[Outline of the Application Procedures][Applying Organizations] Download the "Application form for using JSPS electronic application system (for research fellowship programs)"
from the "Procedures for Applying Organizations" page (https://www-shinsei.jsps.go.jp/topyousei/kikan_top.html) of "Guide to e-Application"
on JSPS's website and send the completed form to the JSPS by email in PDF format. (An Applying Organization that has already obtained an
ID and password for Research Fellowship Programs can continue to use the issued ID and password. There is no need to reapply.)(ii) [JSPS] JSPS will issue an ID and password, and notify the Applying Organization by e-mail.
(iii) [Applicants] Ask the Applying Organization to issue an ID and password for applicants. Applicants may use their ID and password across the
JSPS Research Fellowships for Young Scientists (PD, DC2, DC1, RPD).
(iv) [Applying organization] Access the“JSPS Electronic Application System for Research Fellowship Programs” using the ID and password
for the Applying Organization, and obtain an ID and password for the applicant.
(v) [Applicants] Receive the ID and password for applicants from the Applying Organization*.
(vi) [Applicants] Download the “application content files” from the JSPS “Research Fellowship for Young Scientists”（特別研究員）webpage(https://www.jsps.go.jp/j-pd/index.html) > “Application Procedures”（申請手続）section.
(vii) [Applicants] Access the“JSPS Electronic Application System for Research Fellowship Programs” using the ID and password issued andfollow the instructions on the screen. Here, you can;・Enter the “application information” (items to be entered on the website);・Request your evaluator to prepare the “evaluation report”;
・Complete the “application content files” downloaded as per (vi) above and register them; and・Complete the “Envisaged Budget for the Grant-in-Aid for JSPS Fellows” (items to be entered on the website).
(viii) [Applicants] After the evaluation report has a “submitted” status, check to make sure that the “application information”, “application
content files”, and “Envisaged Budget for the Grant-in-Aid for JSPS Fellows” as per item (vii) above are completed. Once you are surethat everything is complete, proceed to “Check completed/Submit” operation to submit your application documents to the Applying
Organization*.
(ix) [Applying Organization] Check to make sure that the content, etc. of the application documents is completed. If everything is complete, approve
the application documents, and submit the application to JSPS.
①*Some of the tasks marked with an asterisk* may be handled by the administration office of each academic unit and not by the administrative
office of the Applying Organization.
(Note) Steps (vii) through (ix) will be enabled once the webpage to create new applications for FY2025 awards is made available in early April.

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<General Flow of the Application Procedure>

Applicant[Applying Organizations]

(i)

JSPS

Request ID and password
for Applying Organization
Issue ID and password
for Applying Organization(iii)

Request ID & password for applicant

(iv)
(v)

Obtain ID and password for the applicant

Issue ID & password for applicant(vi)

Enter & upload
the application
documents (vii)(ii)

Download application content files(viii)Submit application documents(ix) Approve & submit application documents

The webpage to create new applications
will be available in early April.

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