1

Request for Proposals (RFP)
To:
From:
Subject:

Interested Organizations
Institute of International Education, Inc. (IIE)2024 Request for Proposal to Host Humphrey Fellows in the Field ofCommunications/Journalism

RFP Issue Date:
RFP Closing Date:
RFP Closing Time:

August 23, 2024
October 25, 2024
Midnight EDT

RFP Informational Webinar: September 5, 2024, 2:00-3:00 pm ET
Zoom registration link:
https://iie-org.zoom.us/meeting/register/tJ0tcO2ppj0iGtU6L421Iu9HQSc9CM-JpU8H
Performance Period:

March 2025 – June 2026

Enclosed is a Request for Proposal (RFP). The U.S. Department of State has asked IIE to invite qualified universities to submit a
proposal to host Humphrey Fellows in the field of Communications/Journalism. The Contract resulting from this award will be a Cost
Reimbursable Subrecipient Agreement that serves the Humphrey Fellowship Program.
Communications/Journalism - The program should allow Fellows to expand and share their knowledge in the field of communications
and journalism while developing their leadership skills. Fellows will develop best practices and short and long-term strategies toimprove public communication and/or media at regional or national levels. Topics such as mass media, communication strategy for
private and public media outlets, transparency in media and fact-based communication, among others should be discussed. See
Attachment A for a list of possible fields of expertise for potential Fellows in this program.
Applicants are encouraged to read this RFP in its entirety (including all attachments), paying specific attention to the instructions
and requirements included herein. This solicitation does not, in any way, obligate the Institute of International Education (IIE) toaward a contract, nor will IIE pay for any costs incurred in the preparation and submission of a proposal. The agreement resulting
from this RFP will be provided to the organization whose offer most comprehensively addresses the cost, functionality, and otherfactors as specified in this RFP.
The required services are described in the “Program Description” in Attachment A. IIE encourages your organization to indicate its
interest in this RFP by submitting a proposal according to the instructions in “Proposal Preparation Instructions.” Proposals will be
evaluated based on the evaluation criteria described in Section 5: “Evaluation of Proposals.”
All proposals are due by the dates and times stated above. Any proposal received after the required time and date specified for receipt
shall be considered late and non-responsive. Late proposals will not be evaluated.
Questions: Any questions are to be submitted in writing via email to the email address listed below no later than September 20, 2024.
No questions will be entertained if they are received by means other than the specified email address. No oral answers will be
provided. Answers to questions IIE deems relevant to this RFP will be published on September 29, 2024 on IIE’s website under
Subawards and Procurement (https://www.iie.org/work-with-us/subawards-procurements).
Amy Nemith, Program Manager, Institute of International Education
1350 I (Eye) Street, NW
Washington, D.C. 20005
Email: anemith@iie.org

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Proposal Submission: Proposals, including any attachments (limited to 6MB), should be sent electronically in PDF format to:anemith@iie.org. Please send proposals as one complete PDF file. The budget may be submitted as a separate file. IIE will not accept
proposals received by fax. NOTE: If you do not receive an acknowledgement of receipt within one week of submission, pleasecontact Amy Nemith (anemith@iie.org).

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Table of Contents
SECTION 1: BACKGROUND AND PURPOSE .............................................................................................. PAGE 4
SECTION 2: RFP CONDITIONS .................................................................................................................. PAGE 4
SECTION 3: PROPOSAL PREPARATION INSTRUCTIONS ............................................................................. PAGE 5
SECTION 4: TERMS OF PAYMENT ............................................................................................................ PAGE 6
SECTION 5: EVALUATION OF PROPOSALS ............................................................................................... PAGE 6
SECTION 6: ANNUAL RENEWAL............................................................................................................... PAGE 8ATTACHMENT A PROGRAM DESCRIPTION .............................................................................................. PAGE 9ATTACHMENT B COST PROPOSAL/BUDGET TEMPLATE ..........................................................................PAGE 16

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SECTION 1: BACKGROUND AND PURPOSE
Background: Hubert H. Humphrey Fellowship Program
The Hubert H. Humphrey Fellowship Program is sponsored by the U.S. Department of State’s Bureau of Educational and Cultural
Affairs (ECA) and administered by the Institute of International Education, Inc. (“IIE”).
The Hubert H. Humphrey Fellowship Program, a Fulbright exchange, enhances leadership among international professionals who
collaborate to address local and global challenges and foster change for the collective good. Through academic study andprofessional development with U.S. counterparts, this growing global network shares best practices and builds expertise in fields ofcritical importance to advance societal and institutional capacity, promote human rights and freedoms, ensure sustainable
environments, and develop thriving communities. More than 6,500 individuals have participated in the Humphrey Fellowship
Program since the program began in 1978. Approximately 120 Fellowships are awarded annually.
Purpose of Request for Proposal
The purpose of this Request for Proposal (“RFP”) is to invite qualified Universities to submit a proposal to host a group of Humphrey
Fellows in the field of Communications/Journalism. Please see more details in Attachment A of this proposal.
Universities selected to host a group of Humphrey Fellows for the 2025-2026 program year will be subrecipients of IIE’s Humphrey
Fellowship Program Award and will sign a cost-reimbursable Subrecipient Agreement with IIE. A new agreement may be issued
annually based on successful performance, host campus need (which is dependent on the applicant pool from year to year),availability of funding and at IIE’s sole discretion. The competitive subrecipient selection for this field of study will, tentatively, beheld again in 2029.
Applicants will be notified in writing by February 15, 2025 of the results of the review process.
Background: Institute of International Education
The Institute of International Education (“IIE” or the “Institute”) is a New York not-for-profit corporation that is among the world’s
largest and most experienced international education and training organizations. Founded in 1919, IIE promotes educational
exchange around the world through a wealth of programs and services including Fellowship and Scholarship Management, Higher
Education Institutional Development, Emergency Student and Scholar Assistance, and Leadership Development.
For more than 100 years, IIE has promoted educational exchange around the world. The Institute currently implements more than
200 programs benefiting 40,000 participants from 183 countries. Foremost among these programs is the world-renowned Fulbright
Program, which IIE has had the honor to administer on behalf of the U.S. Department of State since the program’s inception in 1946.
In addition to the U.S. Department of State, program sponsors include: the U.S. Agency for International Development (USAID); majorphilanthropic foundations; private and public corporations; foreign governments; and individuals.
With IIE’s global headquarters in New York City, IIE has offices around the world, including offices in the United States (Washington
D.C., Chicago, Houston and San Francisco) and in other countries (China, Egypt, Ethiopia, Hungary, India, Indonesia, Mexico, Russia,
Thailand and Ukraine).

SECTION 2: RFP CONDITIONSIIE reserves the right to:• Reject any or all offers and discontinue this RFP process without obligation or liability to any potential organization or otherparty.
• Accept other than the lowest price offered.
• Award a contract on the basis of initial offers received, without discussions or requests for best and final offers.
• Award more than one contract.
Nothing in this RFP is, or should be relied on by interested organizations, as a promise or representation by IIE. IIE does not make any
representation or warranty as to the completeness of this RFP or have any liability for any representations (express or implied)
contained in, or omissions from, this RFP. This RFP and any replies to any written notifications are transmitted to interested
organizations solely for the purposes of the organization preparing and submitting a Proposal. Each interested organization shall keep
the RFP and its contents confidential and shall return the RFP (without keeping copies) to IIE if the organization elects not to submit a
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Any information or materials submitted in response to this RFP and/or as a proposal (whether successful or unsuccessful) shall become
the property of IIE and will not be returned.
In submitting a proposal, you must agree that your offer shall remain firm for a period of no less than 120 days from the RFP closing
date.
Failure to follow the specifications and requirements provided in this RFP may result in disqualification.
The successful organization will be obligated to enter into an agreement containing the same or substantially similar terms andconditions found at: https://www.iie.org/en/Work-With-Us/Subawards-Procurements/Solicitations-for-SubawardOpportunities. The terms and conditions may be changed, added to, deleted or modified by IIE prior to awarding the agreement.
Other terms and conditions may be negotiated between IIE and the successful Applicant, at IIE’s discretion. State Universities andAgencies should not expect or ask IIE to modify its Terms and Conditions to incorporate any State Regulations or Statutes.

SECTION 3: PROPOSAL PREPARATION INSTRUCTIONS
Proposals are expected to be comprehensive and include the information set forth below. Organizations are also invited to send any
additional information or supplemental material they believe will aid reviewers in properly evaluating their service offerings. Pleasebe sure to respond to each of the elements requested and frame your answers in direct response to the information being sought.
Include only your own work and no text copied from sources outside of your organization unless those sources are adequately citedand credited. In order to be qualified for this RFP, all Applicants are requested to provide the following information, and format their
proposal as follows:
1. A cover sheet with the name of the institution and participating academic departments or schools, name of dean andproposed program coordinator, address, e-mail address(es) and telephone number(s), and academic field(s) of proposal.
2. A narrative not to exceed 15 double-spaced pages. Your narrative should address the following points:a) Description of institution;b) Participating academic departments or schools, including any that could serve the needs of Humphrey Fellows withinter-disciplinary interests or from related fields;c) Plan for implementation of Fellows’ goals through academic work;d) Name and qualifications of the proposed designated coordinator, with a plan for appointing a successor coordinatorin the event that the proposed coordinator becomes unavailable during the course of the agreement period;e) Evidence of the university’s international commitment and programmatic expertise in meeting the needs of
Humphrey Fellows;f) Plan for Fellows to complement and enrich the institution's and local community's international focus;g) Plan for professional development and professional affiliation activities for Fellows within the university orcommunity at large, i.e., professional and community resources the university can offer to Humphrey Fellows for
professional enhancement, networking, and practical work experience with their American counterparts;h) Outline of the proposed year-long Humphrey Seminar. The seminar should cover such topics as:• American culture/society/institutions;• Policies and issues in the fields in which you propose to host Fellows;• Professional skill building (e.g. grant proposal writing), public speaking, conflict resolution, computer skill
training (as relevant)• Leadership development.
i) Plan to incorporate an Associate Campus Partnership, particularly with community colleges or minority-serving
institutions (MSIs) (as described in Attachment A below) into the program.
3. Appendices must include:a) A letter of endorsement and financial approval from the relevant dean or university official whose division
proposes to host this group of Humphrey Fellows;b) Biographical sketches (not to exceed two pages for each individual) of key personnel in the program (e.g.
coordinator, assistant coordinator), indicating scholarly and non-scholarly activities relevant to the Humphrey
Fellowship Program. Please provide background information on selected academic advisers, including theirfamiliarity with Humphrey participating countries;c) An annotated list of related international programs at the institution;d) Excerpts from university catalog(s) and publications, including course descriptions that are directly relevant to
Humphrey Fellows' interests (please do not send entire course catalogs);
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4. Budget submission in the provided template and budget narrative.

SECTION 4: TERMS OF PAYMENT
Payment terms for the award shall be approximately net thirty (30) days after satisfactory completion of each deliverable or milestone
agreed upon and established in the resulting agreement. Payment shall be made by IIE via check or electronic funds transfer/bankwire. The final payment terms in the contract will control, not this RFP. No advance payments will be provided.

SECTION 5: EVALUATION OF PROPOSALS
Proposals will be evaluated on a hundred-point scale based on their responsiveness to the following criteria:
Item

Requirement

I. Program Designa) Describe the university’s capacity, academic expertise, andcommitment to internationalization (including global networks,
partnerships, study abroad and exchanges). Please also describe
university faculty whose exchange experience, research andpublications are in the field of communications/journalism. The
selected university should also demonstrate their ability to meet
the academic and professional needs of outstanding mid-career
professionals from selected developing and emerging countries. [5points]b) Describe in detail the steps you will take to design andimplement a comprehensive program for international Fellows.
This should include:- a detailed agenda/syllabus for a year-long Humphrey Seminarreflecting program’s objectives, Fellows’ interests, and the hostinstitution expertise- evidence of university's ability to develop initial orientations andretreats which take advantage of university and community
resources- plan for the development and implementation of the Associate
Campus Partnership that highlights the host institution's existing
partnerships with other institutions of higher learning and thepotential to establish new partnerships; and- a plan for assisting Fellows in securing professional affiliations
that demonstrates existing relationships with government
agencies, non-profit organizations, and/or private sector
companies and the potential to establish new relationships. [10points]c) Describe evidence of University's international commitment andprogrammatic expertise, including academic resources available toparticipants, including availability of relevant graduate courses,
faculty ability to develop new courses or workshops, e.g.,
Humphrey Fellowship Program Seminar, workshops in leadership,
management, negotiation, computer training, etc. that relate to
mid-career professionals and Humphrey Fellows' fields. [5 points]d) Describe any lessons learned from similar projects in the past,
and any previous work with this program [5 points]e) Demonstrated ability to respond to emerging areas within or
related to the field of study. In addition, demonstrated flexibility
to adapt or customize academic content and the overall experiencein the Fellowship for Fellows with non-traditional backgrounds inthe field of study. [5 points]

II. Logistics and U.S.
Integrationa) Provide a plan for Fellows’ housing (on- or off-campus), sharedworkspace, computer access, telephones, transportation, andadministrative assistance to implement the program. [10 points]

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Available
7 pages/30 points

6 pages/30 points

7b) Describe availability of and outreach plan with local cultural,
professional, and social organizations, and a host/friendship family
program in which Fellows could participate [5 points]c) Describe a plan for Fellows to become resources at theuniversity, in the community to promote increased international
understanding by Americans. Plans for department or universitywide exposure of Fellows via public seminars or public speaking
opportunities. [5 points]d) Describe a plan for sustained contact to promote continued
collaboration among Fellows, interaction with their U.S.
counterparts and with the university as a whole during and after
their Humphrey year. [5 points]e) Describe all resources available on campus to provide
reasonable accommodations for Fellows with disabilities [5 points]

III. Staffing

IV. Cost Proposala) Provide a description of your staffing plan for Coordinator andAcademic Advisors including accessibility and time commitment(percentage of FTE) of proposed coordinator; relevance ofproposed coordinator’s experience/credentials (minimum Masters’degree required, Ph.D. or other related terminal degree preferred)
to suit program needs; plan for appointing an interim coordinator,
in the event that the proposed coordinator becomes unavailable
during the course of the grant period. [10 points]b) Describe a plan for matching each Fellow with a suitable
academic advisor/mentor. [5 points]c) Include a list of your proposed staff and include the CVs of each
proposed staff member. Each CV must be no longer than two
pages in length. The CVs should be included in the Appendices. [5points]
Proposals which include staff with significant experience
implementing projects of similar size and scope in the relevant
fields of study will be rated more competitively.
a) Your budget should include all costs associated with theprogram timeline proposed, required activities, and any resources
used from your institution. [5 points]b) Please submit a detailed line-item budget according to the
instructions provided in the template in Attachment B. [5 points]c) Please submit a clearly-articulated narrative budget outlining thebudget components included and providing additional detailregarding how costs were determined. All costs should beallowable and allocable according to the instructions herein. [5points]d) Proposals should clearly outline areas of cost-share or in-kind
contribution. [5 points]

2 pages (for points a and b) and two
pages maximum per CV (should be
included in the Appendices)/20 points

20 points

Please Note: IIE reserves the right not to evaluate a non-responsive proposal. The issuance of this solicitation does not in any way
obligate IIE to award a contract. Organizations are responsible for all costs incurred for the preparation and submission of their
proposals. IIE reserves the right to reject any and all offers.
REVIEW OF PROPOSALS BY INCUMBENT UNIVERSITIES
Proposals submitted by universities that are currently serving as host campuses for the Humphrey Fellowship Program will be
evaluated based on the review criteria listed above as well as past performance as a host for Humphrey Fellows.
In addition, incumbent universities are required to address the following two points:
1. Please discuss the most critical lessons you have learned in implementing the Humphrey Fellowship Program on yourcampus; andInstitute of International Education • iie.org
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Please propose an external entity (professional membership organization; not-for profit or privately held company;
other) that could serve as a close partner in providing opportunities for joint engagement with Humphrey Fellows.

An additional two pages may be added to the narrative to discuss these points, if needed.

SECTION 6: ANNUAL RENEWAL
Annual Renewal: Selection(s) may be renewed annually, at IIE’s sole discretion, for up to five years before re-competition. IIE reserves
the right to exercise any one of the following options:− Accept the updated proposal if changes are reasonable and within the scope of the original selection;− Negotiate any updates/changes; or,− Decide not to renew.

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ATTACHMENT A: PROGRAM DESCRIPTION
Hubert H. Humphrey Fellowship Program
The Hubert H. Humphrey Fellowship Program, a Fulbright exchange, enhances leadership among international professionals
who collaborate to address local and global challenges and foster change for the collective good. Through academic study
and professional development with U.S. counterparts, this growing global network shares best practices and builds expertisein fields of critical importance to advance societal and institutional capacity, promote human rights and freedoms, ensuresustainable environments, and develop thriving communities. Nominated by U.S. Embassies or Fulbright Commissions,
Humphrey Fellows are selected through competitive review based on their potential for leadership, commitment to public
service and professional expertise.
The ten-month, non-degree program provides an excellent opportunity to enhance the international orientation of yourcampus. Humphrey Fellows are placed in cohorts of approximately 12 Fellows representing different countries and regions of
the world. Over the course of an academic year, they bring a wealth of experience and perspective to share with faculty,
students, and the university community at large. Moreover, the relationship between your university and Humphrey Fellows
continues long after the program ends. Each host campus is encouraged to maintain ties with its annual cohort of Humphrey
Fellows, as well as make use of the overall Humphrey alumni group now numbering more than 6,500 professionals. Overall
program design may change following the initial year, based on programmatic and policy needs, and in consultation with ECA.
The program also offers pre-academic English language training (varying from two to four months in length) to incoming
Fellows who are otherwise strong Humphrey candidates but need improved English language skills to benefit fully from the
Humphrey experience. These programs are hosted by institutions selected through a separate competition. The availabilityof English training as a program component extends the reach of recruitment for the Humphrey Fellowship to non-traditional,
non-elite candidates who may not have had the benefit of previous substantial English language study. Upon successful
completion of the English language training program, the Fellows travel directly to their academic-year host universities.
Who is a Humphrey Fellow?
Humphrey Fellows are exceptional ambassadors from their countries who have demonstrated leadership, and strong
potential for greater leadership, as well as a commitment to public service, whether in the public, private, or non-profit
sector. Selected each year from a pool of over 5,000 initial online applicants from more than 130 countries throughout theworld, Fellows have undergone two competitive review processes before arriving on the host campus. The first review isconducted at the U.S. Embassy level in their home country and the second one in Washington, D.C. by independent reviewers
who are experts in the program’s fields of study. Humphrey Fellows have at least five years of professional work experiencein addition to a bachelor’s degree (or equivalent) or higher-level degree.
In addition to what Humphrey Fellows will gain from their year at the host university, they have much to offer to theacademic and wider communities. They are eager to impart their diverse experiences to their American counterparts and tobuild and sustain friendships and working relationships, both personal and professional. Fellows participate in volunteer
activities to “give back” to their American host communities, such as giving presentations about their home countries orprofessional fields to students and community groups, starting scholarships at local schools, helping build houses with Habitatfor Humanity, and other similar activities.
Additionally, long-term evaluation of the program has shown that 61% of program alumni return home and work ingovernment in some capacity; 46% have developed national policies, created national programs, served as national trainers,
and advised government officials on legislation in their home countries; and more than 80% have introduced new bestpractices and innovative management methods into their organizations back home.

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The Goals of the Humphrey Fellowship Program:••••

Establish and enhance long-lasting productive partnerships and relationships between U.S. citizens and individuals
from other parts of the world;
Develop leaders whose knowledge and skills have been informed by exposure to American values, models andideas – leaders who will have a multiplier effect on their society;Expand and improve the range of international exchange and training programs; andIncrease U.S. citizens’ knowledge and understanding of international issues and of other cultures and societies.

Humphrey Fellows in the Field of Communications/Journalism
Universities responding to this RFP for Communications/Journalism must have the capacity to host Fellows in these fields, which may
be interpreted very broadly.
Appropriate Fellows actively work towards the development of a media environment in their country that promotes and ensures a free
and factual information environment. Journalists in this field could work for private media outlets or state-run public broadcasters witha focus on independent reporting and transparency. Journalists can work in any media (print, broadcast, online) using digital and social
media tools to cover a wide variety of subject beats, including, but not limited to public affairs, arts and features, social issues, business
news and investigative topics. Other individuals might be strategic communication experts and manage the public or internal
communications for nongovernmental organizations, state-run media, governmental agencies, or private business enterprises.
To help Applicants envision a representative cohort of Humphrey Fellows, we have compiled the following sample biographies
modeled after recent Humphrey Fellows. Please keep this range of professional experience in mind and use these typical Fellows
as examples in outlining/writing your proposal narrative. For example, what would the Humphrey Seminar look like if these
Fellows were the participants?
Bahrain ̶ Humphrey Fellow A is a senior journalist and editor at a respected daily newspaper, where she covers parliamentary
sessions and politics. She has a special interest in using media to improve women’s lives and new media technologies.
Turkey ̶ Humphrey Fellow B is a foreign correspondent in Turkey’s capital city, Ankara. He covers defense and national politics,
focusing specifically on political reform.
Zimbabwe ̶ Humphrey Fellow C is an experienced journalist and founding editor of a major weekly publication in Zimbabwe. He alsoteaches courses on media at one of the country’s premier universities.
Indonesia ̶ Humphrey D is a press officer for the World Health Organization. Prior to that, he served as a print journalist for anational daily newspaper, where he specialized on social welfare issues.
Brazil ̶ Humphrey Fellow E is a journalist and consultant at the University of Sao Paulo’s Race, Development and Social Inequality
Program. She is also the founder of the Media, Ethnicity, Communication and Education Group.
Pakistan ̶ Humphrey Fellow F serves as the bureau chief of The News International of Jang Group and station head for Aaj News in
Multan.
University Placements
The university serves as the Fellows’ academic and professional base. The Humphrey Fellowship Program is hosted by an academic
unit of the university based in the predominant field, but Fellows should have access to a broad spectrum of resources across
campus. Fellows are assigned in geographically diverse groups of approximately 12 individuals to the most appropriate hostinstitution based on field and specific area of interest. The university designates a campus coordinator, usually a member of thefaculty or administration, to oversee the Humphrey Fellowship Program at each university.
Non‐degree Nature of the Program
The Humphrey Fellowship Program is a non-degree program focused on professional development. Fellows should be strongly
encouraged to audit or limit the number of credit courses they enroll in, in order to leave adequate time for the Humphrey
Fellowship Program components below, as well as other professional development and cultural enrichment activities.
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Humphrey Fellowship Program Components
1. Individual Program Plan: Fellows prepare their individual program plans shortly after arrival at their host campus. They are assistedby the campus coordinator or advisor. The plan details Fellows’ goals and objectives for the year, including courses, seminars, special
projects, professional development, and community activities.
2. Humphrey Seminar: As a core part of the Fellowship, Humphrey Fellows are required to attend a special, weekly, year-long
Humphrey Seminar organized by the coordinator and university faculty. The seminar serves as an introduction to many aspects of U.S.
society and culture and includes topics related to the Fellows’ professional fields. The seminar provides an opportunity to develop
leadership skills and to share ideas and approaches to problems encountered by Fellows in their home countries.
3. Humphrey Fellowship Program Workshops and Seminars, organized by IIE:•

The Global Leadership Forum: Takes place in the fall in Washington, D.C. and provides an introduction to U.S. institutions,federal agencies, and international organizations. Fellows meet with representatives of key organizations, participate insessions on leadership and professional development, and make professional contacts. They also meet Fellows from allother host campuses and make plans for continued interaction with them during and after their Fellowship year. All Fellows
are required to attend the five-day Global Leadership Forum. Costs associated with the Fellows’ participation are paid by IIE.

•

Enhancement/Professional Workshops: Lasting four or five days, they are offered late winter through early spring.
Although not mandatory, these workshops provide opportunities to visit professional sites, meet and interact withprofessionals in the field, and develop professional contacts. Fellows are required to pay travel, room and board, and anominal registration fee.

4. Short‐term Professional Development Activities: During the Humphrey Fellowship year, Fellows are expected to devoteconsiderable time to short-term professional development activities off campus. Such activities may include, making site visits toorganizations of professional interest, attending conferences, and meeting with U.S. experts and professionals in their field. IIE
provides Fellows with additional funds for professional activities.
5. Six‐Week Professional Affiliation: Fellows are expected to spend at least six weeks (30 working days or 210 working hours) working
with a U.S.- based organization in their professional field. Fellows identify the organizations most relevant to their interests and most
likely to be receptive to their inquiries in consultation with the university coordinator or faculty advisor. The professional affiliation
may take place at any time during the Humphrey Year. It may also follow a flexible schedule, for example, one or two days per weekthroughout the year; three weeks in January and three in May; six weeks in May-June at the same organization/institution. Fellows
are provided with additional funds to be used towards this and other professional activities.
6. Involvement in Community Activities: An important goal of the Humphrey Fellowship Program is contributing to mutual
understanding with citizens of the United States by participating in community and professional activities. Campuses introduce
Fellows to an American host/friendship family who might help Fellows settle in and provide hospitality on such occasions as
Thanksgiving and Christmas, and/or invite the Fellow to accompany them to a local event, a Rotary or school meeting, a footballgame, a concert, or on a weekend outing. Fellows are also encouraged to make presentations about their countries and their work
to the university and other communities.
Program Timeline (based on a traditional year – timeline may be adjusted if prevailing circumstances warrant)

April – June

Fellows report to IIE-sponsored English training, if
necessary

AugustFellows arrive at universities

September – October

Fellows prepare individual program plans, receive
campus visits by IIE staff

Late October

Global Leadership Forum in Washington, D.C.

Mid-March

Deadline for finalizing professional affiliations

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Late April or early May

Year-end programming takes place on campus

Mid-June

Humphrey Fellowship Program ends
Fellows take courses at the host campus
Fellows participate in the year-long weekly Humphrey
seminarThroughout the Fellowshipyear

Fellows identify and participate in professional
development activities
Fellows work for at least six weeks with a U.S.-basedorganization at their professional affiliation

Responsibilities of the University Coordinator
The selected university appoints a Humphrey coordinator who administers the Humphrey Fellowship Program on campus andserves as the bridge between Fellows, the university community, professional colleagues, IIE and the U.S. Department of State.
The coordinator, generally a highly respected faculty member or university administrator, guides, counsels, and assists theFellows and has overall responsibility for the Fellows at his/her institution. Any change in coordinators must be approved by IIE
and the Department of State.
A coordinator is typically a seasoned university faculty member or administrator with international experience and interests. Many
Humphrey coordinators have spent time living and working abroad. Serving as a Humphrey coordinator is a way to continue thatinternational work, but in the United States. The rewards are numerous, including establishing long-lasting ties with Humphrey
Fellows from many countries and every region of the world.
The coordinator’s specific responsibilities include:
1.

Individual Leadership/Professional Development Plan: Assisting Humphrey Fellows in developing individually tailored tenmonth programs of academic and professional experiences directly related to the needs of each Fellow.

2.

Fellows as Resources: Promoting Fellows as local resources: a) to increase international understanding among Americans;b) to provide professional expertise at the institution and in the community; and c) to participate in community activities.
Coordinators should facilitate volunteer activities in the community for individuals or groups of Fellows.

3.

Academic Adviser/Mentor: Appointing an academic adviser/mentor for each Fellow, assuring a good match between theskills and background of the Fellow and the specific interests of the faculty member.

4.

Integrated Program Components: Organizing a year-long, weekly, Humphrey Seminar which includes topics related to theprogram’s goals, the Fellows’ professional fields, and the development of Fellows’ leadership skills. Developing andimproving the Associate Campus Partnership.

5.

Special Training: Arranging professional skills training for Fellows, as necessary, and organizing workshops on relevant
topics, such as management, negotiation skills, research methodology, introduction to statistical analysis, etc. These special
workshop topics may also be integrated into the Humphrey Fellowship Program Seminar (see above). Coordinators should
anticipate the potential need for Fellows’ access to English language resources in some cases.

6.

Professional Activities: Assisting Fellows to make contact throughout the academic year with other faculty andprofessionals from appropriate organizations at the local and national levels. Recommending and arranging professional
activities such as conferences, site visits, and meetings with specialists and experts. Encouraging Fellows to develop joint
projects with faculty, advanced graduate students, or professionals in the community that could continue after the Fellow
returns home.

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7.

Professional Affiliations: Helping each Fellow arrange a professional affiliation of at least six week’s duration with anappropriate and relevant U.S.-based organization. (IIE provides Fellows with stipend support; no cost is incurred by theaffiliation host.)

8.

Community Resources: Providing a “host/friendship” family for each Fellow and introducing Fellows to localorganizations and individuals that may provide professional networking opportunities.

9.

Logistics: Arranging an orientation to the Humphrey Fellowship Program, campus and community, and providing complete
logistical support throughout the year (e.g., arrival assistance at local airport, assistance in registration, securing adequate
housing); providing on- campus work resources for the Fellows: office space, computer facilities, individual email accounts,
telephone, photocopy machine, fax, etc.

10. Program Support Staff: Appointing and working with an assistant coordinator who helps the coordinator secure theresources the Fellows need for a successful Fellowship year. The assistant coordinator often serves as the “frontline” fordaily program-related procedures and provides logistical support for program activities on campus.
11. Campus Liaison: Serving as liaison within your campus community to facilitate Fellows’ access to campus resources andservices. Ensuring Fellows understand the university’s code of conduct and their responsibility to adhere to university policies.
12. Liaison with IIE and Incident/Emergency Response: Maintaining regular contact with IIE, consulting on key issues as needed
and contacting IIE within 24 hours concerning any situation that presents possible serious legal, medical, or media issues for a
Fellow or the program. Monitoring the overall health, safety, well-being, and program activities of each Fellow throughout
the year, assisting Fellows in the event of an emergency, and overseeing any adjustments or changes to the program that may
be needed to ensure the well-being of the Fellows and maintain the continuity of program and progress toward program
objectives. Ensuring all Fellows know who to contact and what to do in the event of an emergency. Facilitating any changes
to the program needed to respond to campus, local, national, or global events that may impact the ability to conduct program
activities.
13. Health Insurance: All Humphrey Fellows have health benefits coverage through the U.S. Department of State-administered
Accident and Sickness Program for Exchanges (ASPE). Please ensure that the ASPE coverage will meet your university’s
minimum requirements for international students. If not, the cost of purchasing the university Student Health Insurance Planfor each Fellow can be covered by the grant when required by the university. Please provide assistance as needed with any
health or insurance issues and submission of claims.
14. Humphrey Brochure/Website: Publishing an annual website section that introduces the Fellows and the campus
Humphrey Fellowship Program and acknowledges U.S. government sponsorship through the U.S. Department of State.
Any print, web, and social media publications related to the Humphrey Fellowship Program must also adhere to ECA’s
branding guidelines.
15. Reports: Submitting two narrative reports to IIE, one at mid-year, one at the end of the year, assessing the progress of each
Fellow in meeting his/her program objectives and in participating in program activities. The reports also describe activities
undertaken by the institution in response to program goals (e.g. orientation, special workshops, trips, etc.).
16. Publicity: Promoting the Humphrey Fellowship Program on the university campus among faculty, administratorsand students, both undergraduate and graduate, and to relevant individuals and groups in the community.
17. Dependents: When warranted, assisting Fellows with required paperwork to bring their dependents to campus.
18. Year‐End Ceremony: Arranging a year-end ceremony on campus in late spring that marks the conclusion of program activities.
19. Coordinators’ Workshop: Attending the annual workshop, organized by IIE for all university Humphrey coordinators, in May.
Expenses are covered by IIE for the coordinator and associate coordinator to attend.
(Note: A Coordinators’ Manual describing these responsibilities in detail is provided by IIE.)

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Guidelines for the Organization and Structure of the Humphrey Seminar
The Humphrey Seminar should be a major component of the Humphrey Fellowship Program on your campus. While the specificcontent may vary on each campus depending on the professional field(s) of your cohort, please keep in mind the following
guidelines as you organize the seminar for your Fellows:
1.
2.
3.

4.

5.

6.

7.

The seminar should meet at least once per week. Many campuses have found it advantageous to include in the time slot a
half hour at the beginning or the end for “housekeeping” matters (announcements, distribution of paperwork, etc.).
The seminar should meet for the entire year and Fellows are required to attend all sessions.
The seminar agenda should include topics related to the program’s goals, which are stated below:• Establish and enhance long-lasting productive partnerships and relationships between U.S. citizens and individuals
from other parts of the world;• Develop leaders whose knowledge and skills have been informed by exposure to American values, models and ideas –leaders who will have a multiplier effect on their societies;• Expand and improve the range of international exchange and training programs; and• Increase U.S. citizens’ knowledge and understanding of international issues and of other cultures and societies.
Allow each Fellow the opportunity to make a presentation to the group throughout the course of the year. The presentation
may be on his or her country or profession, in response to a speaker or on a topic of his/her choice. Or a Fellow may identify
and bring in a relevant speaker. However, each Fellow should make an active contribution to the content of the seminar atsome point.
Many campuses have also found it useful to intersperse site visits and outings throughout the course of the year-long seminarin order to model networking skills for Fellows and to introduce them to professionals in the community who may broaden
their perspectives on their Fellowship year.
Consider developing different approaches and themes for the fall and spring semesters of the seminar. Many coordinators
have found that the development of the Fellows personally and professionally differs the first semester from the second andthey have structured the seminar accordingly.
Seminars must maintain a non-political character and should be balanced and representative of the diversity of political, social,and cultural life in the United States and abroad. ‘Diversity’ should be interpreted in the broadest sense and encompass
differences including race, color, national origin, sex, age, religion, geographic location, socio-economic status, disability, sexual
orientation and gender identity. Seminars should demonstrate how diversity will enhance the program’s goals and objectives
and the participants’ exchange experience.

The seminar agenda should also include topics related to the following:
Fellows’ professional fields: Consider surveying your Fellows at the beginning of the year and again mid-way through on topics theywould like to learn more about. The common results of this survey can form the basis for a significant portion of the sessions. Many
campuses have also asked Fellows to identify and recruit speakers for specific seminar sessions. (This is most often done in thelatter part of the year after Fellows have had the chance to make some contacts in the community.)
American culture and society: Fellows should have the opportunity to learn more about the culture in which they will be spending
the next ten months. A portion of the seminar should be devoted to discussing relevant aspects of American history, U.S. current
events, and U.S. values and cultural practices. The seminar should also provide a forum in which Fellows feel comfortable asking
general questions related to their stay in the United States.
Community service: Fellows should be introduced to the concept of community service and the notion of giving back to theircommunity. This may be an unfamiliar concept for many Fellows but one that holds value in the United States. One to two group
community service activities should be organized per semester, at minimum, with additional information given to Fellows about how
they can volunteer on their own, if they wish.
Development of leadership skills: Fellows are emerging leaders in their countries; therefore, particular importance should be placedon engaging Fellows in activities that help develop their capacity to lead. This can be done by bringing in outside speakers to discuss
an aspect of leadership and by asking individual Fellows to take the lead on planning an activity for the group. Another approach isto plan a series of skills-building sessions on leadership for the group, such as on conflict resolution, networking, managing
organizational change, project management, communication, creative leadership, or any other topics that would be compatible with
their fields of study.

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Associate Campus Partnership Component
The Associate Campus Partnership aims to establish long-term alliances between Humphrey host campuses and other colleges,
particularly underrepresented and underserved universities, community colleges or minority-serving institutions (MSIs). The
associate campus should serve students who may not have opportunities to work with international visitors like Humphrey
Fellows. These alliances benefit both institutions, as well as offer Humphrey Fellows opportunities to engage with diverse
faculty, students, and Americans beyond those of their host campuses.
Your proposal must include a plan for incorporating an associate campus into your program. The plan should contain the following:••••

A statement outlining the purpose of the partnership and how it supports the goals of both institutions.
A description and tentative schedule of activities the Fellows will engage in with students and faculty, including one or two
collaborative projects undertaken by both institutions to strengthen institutional linkages.
An overview of volunteer activities in the associate campus community.
An estimate of funds needed to support the partnership (included in the proposal budget).

Sample Timeline of Activities for Associate Campus Partnership between X University and Y State Community College:
September
Introduction to Community Colleges - The Fellows will engage in a presentation and discussion regarding the role of community ofcommunity colleges in America and the opportunities they provide.
October‐November
Panel Discussions • At the community college, the Fellows will participate in a panel discussion centered on their own professional roles andnative cultures. The panel discussion will include administrators, educators, and students from the college community.
• Branch Campus Visit - A site visit to the branch campus furthers the exposure of the Fellows to education in rural
America and allows for professional exchange with rurally-located education practitioners. The Fellows will participate ina panel discussion centered on their own professional roles and native cultures. The panel discussion will include
administrators, educators, and students from the college community.
January-February
Classroom Exchange - The classroom exchange aspect of the associate campus allows for Fellows to actively participate in courses atthe college. In the classroom, they will be provided with both professional interactions with educators and personal interactions
with students.
Presentations in the Field of Expertise - The Fellows will give presentations on their functions as practitioners to members of therelevant department at the college.
March-April
Community Exchange - At the college, the Fellows have the opportunity to engage in dialogue with the various associatedcommunity organizations. The Fellows will engage in discussions regarding international cultural exchange with Rotary Clubs andlocal organizations.
Consortium Exchange - Fellows present and interact with students and faculty from area and regional community colleges in thesystem.

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ATTACHMENT B: COST PROPOSAL/BUDGET TEMPLATE
Guidelines for the Budget and Budget Narrative
The maximum total request for the proposal should not exceed $235,000 for 10 Fellows for a period of one academic year
(approximately 10 months).
IMPORTANT NOTE: This budget represents the total budget allocated to your institution in support of the broad on-program
activities for 10 Humphrey Fellows for the academic year as outlined within this document. IIE provides Fellows with a monthly
maintenance stipend intended to cover housing, transportation, meals and other daily costs. They also receive allowances for
professional activities, books and supplies, and settling-in expenses. In addition, all Fellows are automatically provided with healthbenefits coverage as part of the program. These costs should not be included in the cost proposal.
Please submit a detailed budget in the subaward budget template provided by IIE. The budget submission must be in Excel.
Guidelines on how to allocate costs in each budget category are below. Additional guidance is also included in the subaward budget
template.
A detailed Budget Narrative that explains how costs (including cost share) were calculated for each line item is also required.
Notes on Specific Items of Cost
IIE must calculate tax withholding for all eligible participant support costs. As a result, costs that are specifically attributable to
Fellows must be separated from general programmatic costs. In the submitted budget, costs for Fellows must be included in the“Humphrey Fellows” column and general program costs must be included in the “General Program” column.
Salaries – Identify staffing requirements by name and title. A concise description of each person’s duties must be included in the
narrative. In accordance with 2 CFR 200.430(h)(2), please also include the percentage of FTE that will be spent on the Program. It
will also be useful to explain the FTE in the budget narrative. Compensation for graduate students should also be included in thiscategory. These costs should be listed in the General Program Costs column.
Fringe Benefits – Fringe benefits must be listed separately from salaries. Please specify the rate being used for each employee.
Fringe benefit application must be consistent with the university’s most recent fully executed Negotiated Indirect Cost Rate
Agreement. These costs should be listed in the General Program Costs column. Please also include a link to where thebudgeted NICRA rates are listed on your university’s website.
Travel and Transportation – All ground transportation, lodging, and meals (related to travel) must be included in this category.
Please specify to which activity the travel costs apply in the budget. Costs for Fellows should be included in the Humphrey Fellows
column and costs for all other travelers should be included in the General Program Costs column. Group meals that are not related
to travel for a specific trip should be included in the Other Direct Costs section.
For example:
Associate Campus Partnership – ground transportation
Meetings and Professional Development Site Visits – ground transportation
New York Trip – lodging
New York Trip – ground transportation
Year End Workshop – ground transportation
Supplies – Supplies for university staff/faculty or for general programmatic use, including the printing of the program brochures,
should be listed in the General Program Costs column. Supplies that are purchased specifically for the Fellows’ use, and that will not
be used again in future years, should be included in the Humphrey Fellows column.
Business Cards – Business Cards should be included in the Supplies category in the Humphrey Fellows column.

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Other Direct Costs – Most expenses will be included in this category. Please see guidelines for specific items of cost below.
•

•

•

•

•

•

Tuition - Tuition must be described in terms of the per-credit cost and the total number of credits allowed per Fellow. Pleasealso specify whether or not these are out-of-state, in-state, or otherwise reduced tuition rates. Please also include a link towhere the budgeted tuition rates are listed on your university’s website. These costs should be included in the Humphrey
Fellows column.
University Fees ‐ University fees, such as computer and recreation fees, must be listed individually in the budget. Please also
include a link to where the budgeted fees are listed on your university’s website. These costs should be included in the
Humphrey Fellows column.
Speakers’/Presenters’ Fees – Please specify any fees or honoraria that you plan to provide to guest speakers in this line item.
Compensation for university faculty should only be included in the Salaries category. These costs should be included in the
General Program Costs column.
Group Meals and Refreshments – Meals and refreshments for all programmatic activities should be included in this line
item. You should provide specific amounts for each activity, including Orientation, Humphrey Seminar,
Graduation/Certificate Ceremony, Associate Campus Partnership, Year End Workshop, etc. Please also specify yourestimated headcount for each event and allocate accordingly in the General Program Costs (for all non-Fellow attendees)
and Humphrey Fellows columns.
Cultural Activities – Cultural activities that will not take place during orientation, a mid-year retreat, or the year-end
workshop/retreat should be clearly noted in the budget narrative and will require approval from IIE. You will need toinclude a rationale for the programmatic purpose of these activities in the narrative. In general, Fellows should use theirstipend to cover the costs of cultural activities throughout the year. Please note that “entertainment” costs, as defined in 2
CFR 200, are an unallowable expense. As there can sometimes be confusion between what is considered entertainment andwhat is considered a cultural activity, please consult with your university’s Office of Sponsored Projects to seek clarificationon the university’s policy for cultural activities. The Fellows’ portion of these costs should be included in the Humphrey
Fellows column. Costs for non-Fellows to participate should be included in the General Program Costs column.
Facility and Equipment Rentals – This line should include A/V and other rental costs associated with using outside facilities.
Please provide specific amounts for each activity either in the budget or in the budget narrative. These costs belong in the
General Program Costs column.

Indirect Costs – Please specify the base and the rate being used. Indirect cost application must be consistent with theuniversity’s most recent fully executed Negotiated Indirect Cost Rate Agreement (NICRA). These costs should be listed in the
General Program Costs column. Please also include a link to where the budgeted NICRA rates are listed on your university’s
website.
Cost Share and In‐Kind Contributions
IIE encourages cost sharing, and the amount of identified cost share must be reasonable, allowable, and allocable to the program andin accordance with 2 CFR 200.306. For auditing purposes, the amount must be tracked and supporting documentation must be
available upon request. A detailed explanation of cost share must be included in the budget narrative. Any tuition, fees, and indirect
costs that are cost shared must be verifiable; please provide a copy of your university’s NICRA as well as a link in the budget narrative
to where your university lists its tuition and fee rates.
Please note that, while encouraged, cost share is not mandatory. Cost share will be taken into consideration as a part of the “costproposal” evaluation listed under the “Evaluation of Proposals” criteria in Section 5 above.

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