Operating Manual for the Electronic
Application System for LEADER(for researchers)
目次

for the Continuation of EYR Candidate Eligibility Application

May 2023 edition

This manual is for researchers who only apply forthe continuation of EYR candidate eligibility.

Those who wish to apply the continuation of EYR candidate eligibility
and the additional application for updating all the documents,
please refer to “Operating Manual for The electronic application
system for LEADER（for researchers）-Applying for the continuation of
EYR candidate eligibility and the additional application for updating
all the application documents-.

The screen images shown in this manual may differ in design and layout from the actual web pages.

The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

Contents
1. Preface ............................................................................................................................. 2
1.1

System Requirements............................................................................................. 2

1.2

Application flow ...................................................................................................... 3

2. Operation procedure ...................................................................................................... 4
2.1 Login ID / password .................................................................................................. 4
2.2 Login .......................................................................................................................... 4
2.3 About application documents .................................................................................. 7
2.3.1

Update of Form 1（Application form） .......................................................... 7

2.3.2

Preparation of Form1 Attachment ................................................................ 19

2.4 Check and submit Application ............................................................................... 22
2.5 Download submitted application ........................................................................... 25
2.6 About changing your email address ...................................................................... 26
3. Contact information ..................................................................................................... 28

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

1.

Preface

The electronic application system for LEADER program (for researchers) is a system
which utilizes the Internet to prepare and submit application. Please implement
the application procedure from the electronic application system page installed
and managed by JSPS.
Before you apply for LEADER, please access MEXT website or JSPS website(https://www.jsps.go.jp/j-le/koubo_kenkyu.html)

and refer to the application

guidelines.

1.1

System Requirements

System Requirements are as follows.
OS

Chrome107

Firefox106

Safari16.1

Edge107

Windows 10

○

○

－

○

Windows 11

○

○

－

○

Mac OSX(12.0)

－

－

○

－

Mac OSX(13.0)

○

－

○

－

* The above is the system Requirements that we confirmed that the system worked normally.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

1.2

Application flow

The flow of application for the continuation of EYR candidate eligibility is asfollows.

1. Log in to the electronic application system
Please log in with the ID used when you were selected as a candidate.
However, if you have made an additional application in FY2022, please log inwith the ID used for the additional application.

2. Update “Researcher_Form 1” and “Researcher_Form
1 Attachment” and submit them through the electronic
application system.
Please review the application information registered in the previous fiscal
year and update the information where necessary. (Form 1 and Form 1
Attachment can be updated, but Form 2 cannot.)3. Make sure the submission of your application forms
is complete.
After submitting your application forms, make sure that the "Application
Status" on the menu screen for EYR applicants reads "Application being
processed by JSPS”.
If you do not see "Application being processed by JSPS," your submission
has not been completed. Please review the procedure and complete thesubmission of your application forms.

Your application for the continuation ofcandidate eligibility is complete.
When you see that the application status reads "Application being
processed by JSPS", your application for continuation is complete.

No applications will be accepted after the deadline for any reason. We encourage you to carefully review
the Application Guidelines and the Operating Manual and to submit your application as early as possible.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

2.

Operation procedure

2.1

Login ID / password

To apply for continuation of EYR candidate eligibility, please log in with the ID
used when you were selected as a candidate. However, if you have made an additional
application in FY2022, please log in with the ID used for the additional application.
Please be aware that if you obtain a new ID and submit an application without using
the ID you used when you were selected as a candidate (or when you submitted an
additional application), it will be treated as a new application in FY2023, andyou will not be granted continued eligibility as an EYR candidate.
* If you have forgotten your ID, please contact the Human Resource Development
Program Division, Japan Society for the Promotion of Science (3. Contact
information.).

2.2
Click

Login
[Electronic

application

systemLogin]

button

on

the

JSPS

website(https://www.jsps.go.jp/j-le/koubo_kenkyu.html).

Click [Login] button.

This screen image may differ from the actual web page image, but the items listed are nearly identical.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

The login page will be open. Type ID and password and click [Login].

If you forget your password,
please click [here].

* If you fail login five consecutive times, you cannot log in to the system for acertain period of time. Please wait about 20 minutes and log in again.
* If your password has not been changed since November 2022, you will be notified
when you log in that you are required to change it. Please follow the steps on
the screen and create a new password. The maximum password age is set for 180
days after the change.
* If you forget your password, please get a new password from [here]. For a new
password, it is necessary to enter the registered e-mail address, name (official
family register), date of birth and login ID issued. If you have lost any ofthese information, contact the Human Resource Development Program Division, Japan
Society for the Promotion of Science (3. Contact information).
* When you create a new password, you cannot change it for a determined period oftime. Please change your password after the date and time given from the error
message displayed on the screen.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

Menu page will be displayed after logging in. Click [Renew application] button tostart creating application forms.

Click [Renew application] button.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00

When you click [Renew application], the application information in "Researcher
Form 1", "Researcher Form 1 attachment" and "Researcher Form 2" you registered
will be displayed to use for the current fiscal year’s application forms. Pleaseclick [OK] button to continue.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

2.3

About application documents

Application documents for LEADER are composed of "Form 1", "Form 1 Attachment" and"Form 2". Applicants should read, confirm and update the contents of application
documents ("Form 1"and "Form 1 Attachment") which were registered in the previous
fiscal year. "Form 2" is not required to submit since "Form 2" is used for the
candidates selection and there will be no selection for the eligibility
continuation. Please download "Form 1"and "Form 1 Attachment", enter necessary
items and register them.

2.3.1

Update of Form 1（Application form）“Application Management” page is open. Click [Restart］button.

Click [Restart］button

The information you registered in the previous fiscal year will be displayed on“Enter information on application form” page. Please check the contents andupdate them if necessary.
Then, check the agreement/confirmation at the end of the screen, click [Next]. If
you want to save it in the middle, click [Temporary save].

Provide information andclick [Next] or [Temporarysave].

* If you do not operate the button for a certain time (over 60 minutes), the7The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

session timeout may occur and the information you entered may be lost. Please
temporarily save it at any time.

NOTE on each input item
【Field】
The fields you registered in the previous fiscal year will be displayed.
The screening to select the candidates will not be conducted for the continuationof EYR candidate eligibility. However, make sure to update it if there are anychanges since the application information you give will be provided to the research
institutions and the agencies that support negotiations among the parties.
After typing Basic Section Code (five-digit),
click the [Decision] button. Basic Section
names of selected are displayed automatically.

①

Some items of Basic Section may be presented
in plural Medium-sized Section and Research
field. This field can be entered only when you
select “them”.

②① After typing Basic Section Code, click the [Decision] button. Research content(Basic Section) of selected will be displayed automatically. (To check the code,
click [List]. “Table of Research field/Research content” will be open.)② Some items of Basic Section may be presented in plural Research contents(Medium-sized Section) and Research fields. If applicants select one of the
Basic Section, then they should also select one from either Medium-sized
Sections or Research fields. (Selectable Medium-sized Section or Research field
can be referenced from [List])

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility【Name・Nationality etc.】

③
④

③
⑤
③ Name (for display), Gender, Date of birth and Contact information (Email) will
be automatically displayed. If you wish to modify Contact information (Email),
please change from “Change E-mail address” on “Menu for Excellent Young
Researcher Applicant” screen.
④ Choose either “Japan” or “Outside Japan” in Nationality field.
If you select “Outside Japan”, type country code and then click [Decision]
button. Country name of selected will be displayed automatically. (Country code
can be referenced from [List]. If the country name is not on the list, please
type "ZZZ" in the code field and type the country name in the name field.)⑤ If you have registered your research works to the ‘researchmap’, please enterthe URL you have been given.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility【Current affiliation】⑥⑦⑧⑥ Select either “Organization in Japan”, “Organization overseas” or “Notaffiliated”.
* If you select “Not affiliated”, you do not need to enter other items ofCurrent institution.
⑦

Type institution code and then click [Decision] button. Selected institution
name will be displayed automatically. (Institution code can be referenced from[List]. If the Institution name is not on the list, please type "99999" in thecode field and type the institution name in the name field.)⑧ Please select the item of employment status based on the rules of yourinstitution etc.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility【Academic background for PhD】

⑨

⑩
⑪
⑪
⑨ If you acquired a doctoral degree abroad, please select “Doctoral equivalentdegree in a foreign country (Ph.D etc.)”.
⑩ If you select other than “Completed the doctoral program without a doctoral
degree”, you need to provide information of “Degree awarded date” and“Degree name”.
⑪ If you selected “Yes”, please enter the name of the faculty and departmentof the medical school you attended. If you select “No” and apply for acontinuous candidacy for EYR, it is not required to make change to the item.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility【Research / job history】⑫⑫

Please list your research work history, e.g. postdoctoral fellows atuniversities, corporate researchers, in chronological order(up to 80 bytes per
entry field, for a total of 800 bytes).
If you have interrupted research due to childbirth or childcare, please also
describe the interruption history.

Example:1. 04/2015-03/2016 Worked at ○○ univercity
as a post-doctoral research fellow
2. 04/2016-03/2017 Worked at △△ Co.Ltd
as a researcher
3. 04/2017-12/2017 Interrupted researchdue to childbirth/childcare
4. 01/2018-04/2023 Worked at △△ Co.Ltd
as a researcher* You can enter up to 10 research/job history. If you can not enter it all, please
input about the latest 10 cases.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility【Research interruption period due to childbirth / child care】
It is an item for consideration of age requirements at the time of application, so
there is no need to change it for the continuation of EYR candidate eligibility.

【Specialized research field / Keywords】⑬⑭⑬ Please enter your specialized research field. (Up to 40 bytes.)
It is used as reference information when each research institution which
offered the publicized posts refers to applicant information. It can bedifferent from Basic Section and Medium-sized Section in 【Field】.
⑭ Please enter keywords related to your research field and research content. (Upto 160 bytes.) As in ⑬, it is used as reference information when each research
institution which offered the publicized posts refers to applicant information.

【Institution type interested in negotiation among the parties(including advance notice) at this time】⑮⑮ Please check the box of institution type you would like to engage in (from one
to three choices available).

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility【Other information to register】⑯⑯ Please select the institution type of your first priority among the theinstitution types on which you entered check marks in "Institution typeinterested in negotiation among the parties (including advance notice) at thistime" column. The information will not be given to the reviewers and will not beshown on the documents provided to the research institutions. However, it will
be provided to the agencies that support negotiations among the parties.

⑰⑰ Name (name on the family register) and Current address information is not used
for review and not provided to the research institutions.
If you wish to modify your current address after submitting the application
form, please change from “Change contact information” on “Menu for Excellent
Young Researcher Applicant” screen.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility【Agreement and Confirmation】

There is no need to check this box.

⑱
There is no need to check this box.

⑲
Please read, confirm and check the box⑳

Please read, confirm and check the box.

㉑

⑱ There is no need to check this box.
Regardless whether the checkbox was checked or unchecked, the application
information of the applicant who applies for his/her candidate eligibility isprovided to the research institution.
⑲ There is no need to check this box.
Regardless whether the checkbox was checked or unchecked, the application
information of the applicant who applies for his/her candidate eligibility isprovided to the agencies supporting negotiation among the parties.
⑳ Please check this box.
The application information of the applicant who applies for his/her candidate
eligibility is provided to the agencies supporting negotiation among theparties.
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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility㉑ The application cannot be completed without checking the boxes.
Please be sure to read the application guidelines, confirm the application
contents and check the box of each item.

Click [NEXT] at the bottom of the screen. If there is no error, “Check ApplicationForm” screen will be displayed. Confirm the registered contents and click [NEXT].

Confirm the registered contents
and click [NEXT].

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

The application form will be converted into a PDF file. The following screen will
be displayed.

①②① Click ［Check application form］ button and check PDF file (Form1）.

The same receipt number of nine
digits as that of the time of
application is provided.

【(Sample) PDF File(Form1)】② Please click [Amend information on application form] button if there are items
to be corrected. If you have nothing to correct, click the [Complete] button.
* You cannot register Form1 Attachment without clicking on [Complete] button.
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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

After clicking on [Complete] button, a confirmation e-mail will be sent
automatically to the e-mail address entered in your contact information.
Confirm reception of confirmation e-mail and click [Receipt of message
confirmed] on “Confirm Desired Contact Information” page.

Confirmation e-mail and click[Receipt of message confirmed] .

* It may take some time before the e-mail message is received.
* If you will not receive e-mail, go back to the menu page from [Return toMenu], correct your e-mail address. JSPS is not responsible for the disadvantage
from not receiving the notices from JSPS after submitting the application form.
After clicking [Receipt of message confirmed], the screen returns to[Application Management] screen. If application status is “Contact Information
Confirmed”, the Preparation of Form 1 is completed.
When temporarily saved,[Restart] button is displayed.

Meaning of Application status：［DOWNLOAD］：Download form 1 you prepared.
［Confirm］：Go to “Check application form” page.
［Make correction］：Go to “Enter information on application form” page.
Please check again if the status is “Contact Information Confirmed”after
making correction
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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

2.3.2

Preparation of Form1 Attachment

You can check the form you submitted in the previous fiscal year by clicking[DOWNLOAD] . To update the content of Form 1 Attachment you created in the previous
fiscal year:
1. Download this fiscal year’s format, create the file and register it in Word or
PDF.
or
2. Modify the form you had already registered and register it again to update thefile.
If you do not need to update the content you created in the previous fiscal year,
please proceed to "2.4 Check and submitted application".
To Update the content you created in the previous fiscal year
Click [Register Form 1 Attachment file] button at the bottom of “Application
Management” page.
Click [Register Form 1
Attachment file] button.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

Click［参照］ button on page, register the file of Form 1 Attachment and click
[OK].

NOTE
* Form 1 Attachment must be created in Word or PDF format.
* Please do not modify the format of Form 1 Attachment, such as addition,abbreviation, deletion, etc.
Applicants for the continuation of candidate eligibility can use either theregistered format or the current fiscal year format to create application forms.
Note that the current Form 1 Attachment format has been modified since last year.
* Form 1 Attachment will be converted to a PDF file in the system and it will be
used for review etc. (printing in black and white). If there are characters /symbols etc. which are not displayed properly in the converted PDF file, pleasepaste them as images etc. and create again.
* Form 1 Attachment must be 1 page total and less than 1 MB.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

Form 1 Attachment will be converted into a PDF file.
Click [Check Form 1 Attachment] button on the following screen and check thecontents.

After checking thecontents, click here.

Please click [DOWNLOAD] button to confirm that the content you registered has
been updated.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

2.4

Check and submit Application

Please confirm the statuses of Form 1 and Form 1 Attachment are as follows on the“Application Management” screen.
■Application Information (Form 1) ・・・・・ “Contact Information Confirmed”■Form 1 Attachment

・・・・・ “Registered”

Confirm the statuses are as above and click [Confirmation completed/ submit] button.

Click [Confirmation
completed/ submit] button.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility“Confirm Submission of Application” screen will be displayed.
When clicking [Check application], the PDF files of application (Form 1, Form 1
Attachment

and Form 2) will be created. Please download the PDF, check thecontents and click [OK].

* When you click [OK], the application forms will be submitted to JSPS. After
that, you cannot modify the application.

“Application Submitted” screen will be displayed and the submission work iscompleted.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

If the application has been successfully submitted, your application status will
be displayed on “Menu for Excellent Young Researcher Applicant” page as"Application being processed by JSPS".

The application status
must be “Application
being processed by JSPS”.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

2.5

Download submitted application

To download your application after submission, please click [Check application]
button on “Menu for Excellent Young Researcher Applicant” page.

202x 年 x 月 x 日
17 時 00 分
XX/X/202x 17:00“Application Management” screen will be displayed. Please click [Checkapplication] to download the PDF files of application (Form 1, Form 1 Attachment
and Form 2).

Click [Check application]
button.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

2.6

About changing your email address

Please take the following steps to change your email address. Make sure to register
the address at which you can receive and check the communication from JSPS after
the submission of application. We are not responsible for any inconvenience caused
through the failure in receiving our messages.
[Notice]
Please note that any changes will not be reflected after the application form
was converted into a PDF format and submitted.
Select "Change E-mail address." on the "Menu for Excellent Young Researcher
Applicant" screen.

202x 年 x 月 x 日 17 時 00 分
XX/X/202x 17:00

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

The "Change E-mail Address" screen will be displayed.
Enter the new email address in “Enter again for check” column to confirm
and click the “OK” button.

The e-mail address is changed and the "E-mail Address Changed" screen will be
displayed. Click [OK] to return to the “Menu for Excellent Young Researcher
Applicant”.

You will get error message displayed, if you make a mistake. Enter the address
correctly and click OK. A confirmation email will be sent to both old and new
email accounts in order to confirm the change. Please check your inbox toconfirm.

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The electronic application system for LEADER (for researchers)
Applying for the continuation of EYR candidate eligibility

3.

Contact information

Human Resource Development Program Division,
Japan Society for the Promotion of Science
Phone: 03-3263-3769
E-mail: takuken@jsps.go.jp

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