Summer Institute FAQ
The following is an information sheet for your reference. This is made based onquestions raised by past participants in the Summer Institute [SI].
<Students from overseas>
1. Can I change the fixed schedule?
No. You must arrive in Tokyo one day before the SI starts and depart from Tokyo
within the next two days after the SI. Please understand that the SI is run underpublic funding of the Ministry of Education, Culture, Sports, Science andTechnology, so we have to strictly observe the Ministry’s funding rules.
2. I would like to attend another symposium before/after the SI. Is it possible?
We cannot grant permission. In the case that you wish to join another symposium,
you may do so; however, in accordance with the Ministry’s rules, you have to bear
the cost of a one-way airfare to come to or depart from Tokyo. For example, if you
decide to join a symposium before the SI, you have to purchase a one-way ticket toTokyo at your own expense; then we, the SI Secretariat, will provide you only areturn ticket.
3. I want to come to Tokyo from a place other than the location of my university.
Will it be accepted?
In principle, we provide you a simple round-trip ticket (open-jaw ticket notallowed) between the place where your university is located and Tokyo. Having
said that, however, you may be allowed to depart from a different place under thecondition that the round-trip airfare between your desired departure place andTokyo is less than the round-trip airfare between the location of your university
and Tokyo. In such an instance, please consult with us beforehand.
4. Shall I arrange air travel by myself?
We will take care of booking your air ticket and accommodation in Tokyo. Please1

kindly understand that we don’t take your specific request on the booking (wechoose your flight based on a criterion of “most economic and direct route”). Other
arrangements related to your trip (for example, visa application, transportation
to/from airports, etc.) have to be made on your own.
Once you pass the selection process, you will receive a registration form from us. In
the case that you wish to make a change to your registration form after the air
ticket is issued, you have to bear all the additional costs incurred due to thechange.
5. Will I share my hotel room with somebody else? Does the hotel room have aninternet connection?
You will be given a single room with internet access. Successful applicants will belater informed of the details.
6. Will somebody meet me at the airport?
No pick-up/meet-up service is available. We will send you a map showing the way
to your hotel from the airport. Per Diem allowances for your stay will be handed
over to you during lunch time on the first day of the SI. It is advised that that you
should exchange some money upon arrival to pay for transportation costs to thehotel.
7. Can I walk from the hotel to the SI venue?
Yes you can. It takes about 20 minutes on foot. On the first day of the SI, our staff
will pick you up at the hotel lobby in the morning. You are requested to come to thevenue by yourself afterward.
8. Where will we go for a field trip? Will there be free time during the field trip?
Where to visit will be announced later. For your information, we visited theMinistry of Foreign Affairs and SONY Corporation in the past. Because of the tight2schedule, you may not have any free time.
9. May I visit the library of Waseda University?
You may browse books and materials there. However, you will have to file a request
with the library in advance. If you wish to visit the library, please let us know inadvance. For the details of the library, please check out its website at
http://www.wul. waseda.ac.jp/.
<Students of Waseda University>
10.I am a graduate student of Waseda University. Due to a schedule conflict, I
would like to attend the SI only on the day that I will be giving a presentation. Is itpossible?
In principle, it is not allowed. Since the SI is a week-long program, the SI
committee will give priority to students who are able to attend the SI for the entireweek.
11. Can I just attend SI lecture(s) without giving a presentation?
Yes, you can. Masters students can also sit in the lectures. Please contact the SI
Secretariat in advance for confirmation (GIARI-Staff@list.waseda.jp).
12. I am not a participant of the SI. Can I just join a field trip?
No. Only SI participants can.
<Topics common to both>
13. Can I use PowerPoint for my presentation? Do I have to use PowerPoint ?
It depends on you whether using PowerPoint or not. Please bring PPT data saved
in a mobile memory (USB drive etc.) if you would like to use it.
14. How can I make a photocopy of documents to be distributed?
We will upload all the materials related to the SI beforehand onto our website; and3

you should download them before coming. If you would like to distribute materials
other than the uploaded ones, please make photocopies of them on your own.
15. I may not be able to keep the deadline for the paper submission. In that case,what should I do?
Keeping the deadline is an important requirement to be part of the SI. Since thesubmitted papers will be forwarded to commentators for their review, we strongly
ask you to furnish us with your paper well in advance.
16. How will the final outcomes of the SI be treated?
As an outcome of your SI participation, you are required to resubmit a finalizedversion of your paper by the end of September. All the final papers will be uploaded
onto our website.
In addition, excellent papers selected by the editing committee will beincluded/published as an article in Asian Regional Integration Review.
(http://www.waseda-giari.jp/eng/research/achievements_detail/631.html)
Every time you use the outcome submitted to us, please make sure to give credit toour program in the acknowledgement.
*Sample acknowledgement:This study was supported by the Waseda University Global COE Program “Global
Institute for Asian Regional Integration” (FY2007-FY2011).

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