SpatialChat User Guide for DSWS-2023 Participants
DSWS-2023 LOC
We use SpatialChat as a virtual space service for the poster session. It works in the webbrowser. This guide describes how to participate in the virtual space.
[General information]➢The virtual space will be fully available from Wed. 13th to Fri. 15th December. Its capacity
is 200 participants for the total space, and 50 participants for each room. We predict it isenough, but will apologize if the number of participants reaches the maximum and any
additional participants cannot join the space.

➢After finishing preparation, we will open the space in advance with a limited capacity of 10participants. It is predicted to be on Monday evening, 11th December. Users can simulate
the procedure below in this preparation term if there is available capacity.

[Procedure]
1.

Find login information (LoginInfo.pdf) sent from LOC by e-mail directly.

2.

Open the URL of space by your web browser (LOC tests with Chrome browser.)3.

Enter the password.

4.

Set your profile. Please enter your full name. If the name is inconsistent with the registrationlist, there is a case in which LOC deports the corresponding user for security. Your avatar
image and pronoun can be set in this form if preferred.

5.

Set your device (camera and microphone). Please set the microphone mute except whentalking with other participants or presenters. It is optional to turn on your camera.

6.

Click “Join Space”. You will enter the “Entrance & Program” room. Figure 1 shows this roomand the individual functions.

7.

You can move your avatar with mouse dragging.

8.

Jump to each poster room, by clicking the room link on the main screen or right-hand menu.
Figure 2 is an example of the poster room.

9.

Poster presenters are assumed to stay at the “Presenter” marks near each screen corner.
Join the presentation by moving your avatar near the presenter. SpatialChat features a
dynamic volume level; the volume of the conversation adjusts based on the distance between
you and the other participants, similar to how it would in a real room.

10. Please visit the “Information” room if you have trouble. LOC staff will stay in this room
during core time, and manual documents or links will be posted here.

Figure 1: Entrance & Program room

Figure 2: Example of each poster room

[Guideline for poster presenters]➢Please find your abstract ID in the Entrance room. It is located in the abstract booklet andsession program. Move your avatar into the corresponding room and stay during the session
core time (13:00-14:00 on the corresponding day). Your submitted poster file is posted in theroom.

➢Each presenter is recommended to keep the avatar at the “Presenter” mark beside thecorresponding poster, to visualize who is a presenter and avoid voice conflict with otherposter areas.

➢The “Pen” function can be used as a pointer in the presentation. Your mouse cursor ischanged to the pen mode by turning on the pen function in the image below. In the penmode, mouse dragging describes a line as described below. The line disappears in several
seconds.

[Other information]➢How to use Chat

1.

Click the “Chat” button on the upside of the right-side menu.

2.

Select “Direct” and search for a participant when you contact a specific participant.

➢Contact address of LOC

dsws.loc-2023@nipr.ac.jp