May 2019

ClientEarth privacy andcookie notice
ClientEarth

ClientEarth (hereafter “we” or “us) take your privacy very seriously and would
advise you to read this Privacy Notice closely. This Privacy Notice may change
from time to time, so please check it frequently.
This Privacy Notice sets out how your personal data will be processed ascontrolled by ClientEarth, The Hothouse, 274 Richmond Road, London E83QW.
We only collect basic personal information from visitors to this website
through the use of online forms and when you email us. We may also process
your personal data as you provide directly to us or as we receive from ourtrusted partners in the charity sector.
This Privacy and Cookie Notice outlines:
What data we collect
How we use it
How long we keep it
Where we transfer and store it
Our use of CookiesYour rights
Further information
If you have any queries regarding this policy or the use of your personal
information, please contact us at: info@clientearth.org.
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We use your personal data to improve the user experience of our website
and provide a better service. We also use it for staying in touch with you. Bysigning up to our newsletters and updates you agree to be contacted withsuch information. We may also receive your personal data through ourtrusted partners in the charity sector, including the British Lung Foundation,
which we may also use to notify you of any updates on our Campaigns.
Additionally, we may also use your information collected through thesubmission of various forms through our website or from signing up at ourevents or other direct contact with you to invite you to give donations orotherwise contribute to our work.
We may hold the following personal data:
Full name
Email addressCountryAddress
Payment details
Phone numberCompany Name
Job title
IP Address
GenderDate of BirthAreas of interest

We will process this data on the basis of your consent in signing up to ournewsletters and updates and/or our legitimate interest in informing you ofour campaigns. You are able to opt out from emails at any time via the“Unsubscribe” link present at the bottom of every email communication wesend. We will contact you in relation to services we feel will be useful for you
by email or by phone.
When you engage with us directly in relation to certain campaigns, we mayalso process any data that you provide us in relation to the campaign. This
will include, for example, on our Healthy Air Campaign, any data on your2

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medical conditions, and may include personal data relating to your children.
We will process such data on the basis of your consent and/or our legitimate
interest in researching our advocacy projects.
We will also process any data you send us for recruitment purposes inrelation to any vacancies that we advertise. We process this with yourconsent and/or our legitimate interest in researching our candidates andoffering them new positions.
This will include:

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Full name
Email address
Telephone number
Employment history
Sensitive personal data, including racial, ethnic, sexual, religious and/or
disability information
Any other details in your CV

We process this data on the basis of your consent. We may also process
additional data later on in the recruitment process, which will be processedon the basis of your consent and/or employment contract, or where we havea legal obligation or it is in the public interest to do so (such as for
immigration or diversity monitoring purposes). This will be further detailed inyour employment contract.
We may also process your data in relation to grants and fundraising, where
you donate to us or we think you may be interested in donating to us. We willcollect this data either from you directly, from our trusted partners in thecharity sector, or from publicly available sources. This data will include:3

Full name
Marital statusGenderQueen's Speech Briefing: Air Quality
October 2019
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Date of BirthAddress
Email address
Telephone Number
Dietary Requirements
Family members’ details
Funding History
GiftAid information
Education and Career information

We will process this data on the basis of your consent and/or our legitimate
interest in receiving fundraising as a charity, which may include evaluating
your suitability to donate to us. We may use this data to contact you in
relation to donations on the basis of your consent or our legitimate interest
where we have an existing relationship with you. We may also use such datafor our contractual and/or legal obligations in reporting on our donations.
Online donations to ClientEarth are processed by specialist third party service
providers, who are under contract with ClientEarth and who are acting on
ClientEarth’s behalf. When a payment is processed by our service provider
acting on ClientEarth’s behalf, payment information is collected by thespecialist third party service provider over a secure link and protected byindustry standard software. ClientEarth itself does not collect any payment
information (such as payment card details) and such payment information
submitted by you when making a donation is not made available toClientEarth. Our specialist third party payment service providers will use theinformation you provide to process your donation.
However, we may also process certain personal data in relation to donations
that you make through various forms on our website, or using websites suchas CAFDonate.
This will include:4Full nameAddress

Queen's Speech Briefing: Air Quality
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Email addressTelephone number

We process this data on the basis of your consent in providing you updates
on our work and may occasionally ask you if you would like to donate furtherto us.
We will keep your personal data received when you sign up to our updates
for two years, after which we will ask you again for consent to continue toreceive marketing information from us.

We will keep your personal data for the duration of your relationship with us
or as long as you are in contact with us, and up to two years after. Financial
information may be help for up to six years for legal purposes.

We will hold any data that we receive when you make an online donation, asoutlined above, for two years, to contact you in relation to your donation,with your consent.

We will keep data you send us in relation to vacancies for the duration ofyour application and up to one year after in order to offer you newopportunities, unless you opt out of this, or extend this period with yourconsent. We may also hold it for longer if your application is successful.
In addition to on our systems, the information that you provide to us may be
stored in secure servers which are operated by trusted providers. We may
also transfer your personal data – that may include name, address, email
5Queen's Speech Briefing: Air Quality
October 2019address, mobile phone number, date of birth – to our partners in the charity
sector, all of which are based in the European Economic Area (EEA), for thepurposes of communicating with you.
We oblige all of our partners to sign contracts with us that clearly set out theircommitment to respecting your Individual Rights, protecting your personal
data – including not using it for any purpose other than for the agreed
purposes – and their commitments to assisting us to help you exercise yourIndividual Rights.
Our trusted cloud providers, which we may use to store your personal data,
include Mailchimp and Blackbaud. Mailchimp and Blackbaud use servers
based in the United States of America. Mailchimp and Blackbaud havecertified under the EU-U.S. Privacy Shield certification, which allows us tolegally transfer your personal data to them.
You can view Mailchimp’s Privacy Policy here and Blackbaud’s Privacy
Policy here.
At ClientEarth, we use cookies to allow us to personalise your visits to thissite, keep track of your preferences and learn about the way you use the site.
A cookie is a small text file that is downloaded onto your computer when you
visit our website and allows us to recognise you as a user. Typically, thesecontain two pieces of information: a site name and unique user ID. All
information these cookies collect is aggregated and anonymous. Cookies areessential to the effective operation of our website. Cookies make theinteraction between you and the website faster and easier. Cookies may also
be set by the website you are visiting (first party cookies) or they may be set
by other websites who run content on the page you are viewing (third partycookies).
ClientEarth uses cookies:

6that are strictly necessary to enable you to move around our websites
or to provide certain basic features;to enhance the functionality of the website by storing your preferences;

Queen's Speech Briefing: Air Quality
October 2019

to help improve the performance of our website on your device.

We require you to accept or decline certain cookies by accepting or declining
our Cookie Consent Notice when first accessing our website. By accepting
and using our websites you consent to our use of cookies as updated fromtime to time and the cookies we use will be stored on your device (unless thisfunctionality is rejected or disabled by your browser). You may access ourCookie Consent Notice to decline cookies at any time subsequently.
Additionally, you may delete and block all cookies from any website, withinyour web browser settings if necessary. Please be aware that restricting ordeleting cookies will impact on the functionality of the site.

A list of the non-essential cookies we use on the website are detailed below:
Google Analytics: analytics.js (__ga, _gat), used by Google to generate web
analytics and for tracking how you use the website, compiling reports on
website activity for website operators and providing other services relating to
website activity and internet usage.. The information generated by the cookie
will be forwarded to Google servers in the U.S. for statistical analysis
purposes only.
Google Adwords: Using Google Adwords code we are able to see which pages
helped to lead to contact form submissions. This allows us to make betteruse of our paid search budget.
Youtube/Vimeo: We embed videos from our official YouTube and Vimeo
channel using a privacy-enhanced mode. This mode may set cookies on yourcomputer once you click on the YouTube video player, but YouTube will notstore personally – identifiable cookie information for playbacks of embedded
videos using the privacy-enhanced mode.
Hotjar: We use Hotjar in order to better understand our users’ needs and tooptimize this service and experience. Hotjar is a technology service that helps
us better understand our users experience (e.g. how much time they spend
on which pages, which links they choose to click, what users do and don’t like,etc.) and this enables us to build and maintain our service with user
feedback. Hotjar uses cookies and other technologies to collect data on our7

Queen's Speech Briefing: Air Quality
October 2019users’ behavior and their devices (in particular device’s IP address (capturedand stored only in anonymized form), device screen size, device type (uniquedevice identifiers), browser information, geographic location (country only),
preferred language used to display our website). Hotjar stores thisinformation in a pseudonymized user profile. Neither Hotjar nor we will ever
use this information to identify individual users or to match it with further
data on an individual user. For further details, please see Hotjar’s privacy
policy by clicking on this link.
You can opt-out to the creation of a user profile, Hotjar’s storing of data
about your usage of our site and Hotjar’s use of tracking cookies on otherwebsites by following this opt-out link.

We have also included a number of features, which allow our users to sharesome of content via Facebook. This does not set a cookie by itself, but if one
is present it will read it. Another service we use is provided through
MailChimp, which helps us to design email newsletters, share them on social
networks and integrate with our other services. Clientearth doesn’t havedirect access to those cookies and the use of those third-party cookies isgoverned solely by the respective service provider’s Privacy statement.

The cookies are stored for a period of two years unless you clear their cacheand the cookies themselves.
You have several individual rights in relation to your personal data that wecollect, which we are committed to respecting. In particular, you have theright to:

8Request a copy of your personal information
Request any inaccuracies in your personal information be corrected
You may also ask to object or restrict the processing of your personal
data and have your personal information erased, where appropriate.

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October 2019

Additionally, where we collect your personal details for sending you
newsletters, campaigns or updates related to our work, or requests fordonations, you have the right at any time to notify us that you no longer want
to receive this information.
If you wish to raise a complaint on how we have handled your personal data,
you can contact our office at info@clientearth.org and we will investigate thematter.

You can manage the cookies stored on your device as well as stop cookies
from being installed on your browser. For more information on how tomanage cookies usage on your device, please let us refer you to information
found on these topics on allaboutcookies.org, more specifically by clicking on
the links below:
oManaging the Cookies Stored on Your Device;

Stop Cookies from Being Installed on your Browser.

Please note that if you prefer to block some or all of the cookies ClientEarthuses, you might lose some of our website’s functionality.
You can choose to accept or opt out of cookies via our Cookie ConsentNotice.
Data Security
ClientEarth uses reasonable administrative, technical, personnel and physicalmeasures to safeguard personal information in its possession against loss,
theft and unauthorised use or modification. While we strive to protect yourpersonal information, you will understand that we cannot guarantee thesecurity of any information transmitted to us over the internet. Therefore,
please do not submit personal information to us online unless you accept thesecurity risks of doing so.
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October 2019

This Privacy Notice was last updated on 18 May 2018. Any changes made tothis Privacy Notice will be updated on our website and you will be notified byemail if necessary and appropriate.

Name Surname
Job title
020 7749 5975
name@clientearth.org
www.clientearth.org

Name Surname
Job title
020 7749 5975
name@clientearth.org
www.clientearth.org

ClientEarth is a registered charity that uses the power of the law to protect
people and the planet.
ClientEarth is funded by the generous support of philanthropic foundations,institutional donors and engaged individuals.

Beijing
1950 Sunflower Tower
No. 37 Maizidianjie
Chaoyang District
Beijing 100026
China

BerlinAlbrechtstraße 22
10117 Berlin
Germany

Brussels3ème étage1050 Bruxelles
BelgiqueLondonMadridWarsaw

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Queen's Speech Briefing: Air Quality
October 2019

274 Richmond Road
LondonE8 3QW
UKGarcía de Paredes,
76 duplicado,
1º Dcha.
28010 MadridSpainul. Żurawia 4500-680 Warszawa
PolskaClientEarth is a company limited by guarantee, registered in England and Wales, company number 02863827, registered charity
number 1053988, registered office 10 Queen Street Place, London EC4R 1BE, a registered international non-profit organisation inBelgium, ClientEarth AISBL, enterprise number 0714.925.038, a registered company in Germany, ClientEarth gGmbH, HRB 202487
HB, a registered foundation in Poland, Fundacja ClientEarth Poland, KRS 0000364218, NIP 701025 4208, a registered 501(c)(3)organisation in the US, ClientEarth US, EIN 81-0722756, a registered subsidiary in China, ClientEarth Beijing Representative Office,Registration No. G1110000MA0095H836.

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