The Institute of Electrical & Electronics Engineers, Inc.
LMAG-Tokyo(Tokyo Section - Life Members Affinity Group)Management and Procedures
Adopted by the LMAG Board Meeting 27 December 2012, andincorporating revisions through 3 April 2020.

(Based on IEEE Life Members Affinity Group Management and Procedures)
http://www.ieee.org/societies_communities/geo_activities/life_members/group_management.html

1.

Life members (according to IEEE Bylaws I-102)
The designation "Life Member" is applicable only to a member who has attained
the age of 65 years and who has been a member of IEEE for such a period thatthe sum of his/her age and his/her years of membership equals or exceeds 100years. The designation of “Life Member” shall be effective on 1 January of theyear immediately succeeding the year in which the requirement for the Life
Member category has been satisfied.

2.

General Group Management・Responsibility for Life Members Affinity Group (LMAG) management shall restwith the Section/Council, which shall have control of all financial and otheraspects of the Group in carrying out its activities.
Reasonable efforts should be made to notify all members of IEEE Tokyo Section.

・Methods of communication could be mainly e-mail distributions in keeping withIEEE e-mail policies, and Group Web site updates. If desired, a hard copy
mailing should be sent to the active Group membership, including at least thefollowing information: how to remain in the IEEE Life Members Listing and how
members may update their contact information in the IEEE master database.
LMAG may serve non-members wishing to receive meeting announcements orother LMAG publications.
3.

LMAG Officers Positions
Officers of the LMAG-Tokyo shall be at least a Chair, a Vice Chair and a Secretary.

・Each member of the LMAG Committee shall have attained IEEE Life member
status and be an IEEE member of Member, Senior Member, or Fellow grade.

・The Group Chair shall serve as Chair for all meetings. Duties include oversight1and/or coordination of the Group activities, submission of brief summary ofactivities, and submission of reimbursement forms to the Regional Life Members
Coordinator.
・The Group Vice Chair shall assist the Chair in the coordination of all activities.
At the request of the Chair or in the absence of the Chair, the Vice Chair shallchair meetings of the Group.

・The Group Secretary shall assist the Chair and Vice Chair together with Tokyo
Section staffs.

・All Officers shall be elected and approved at General Assembly every two years.
The term of office for all Officers shall normally be two years, but may continue
until a successor has been duly elected and take office. The term of office willdate from 1 January through 31 December of the next year.

・The election shall be done by e-mails from LMAG-Tokyo Chair early enoughbefore the end of the term. The timetable for this procedure is as follows:
Announce nominations
by 31 August
Close nominations by petition
Mail a ballot, if required
Hold elections

by 30 September
by 31 Octoberby 30 November・

Past Chair, Past Vice-Chair, Past Secretary are invited as advisors to the LMAG
Officers for two years.

・Besides the elected Officers, Ad hoc Officers could be appointed to assist LMAG
activities during the relevant term, which is not longer than 2 years.

4.

Requirements for Membership, Meetings, and Activity

・LMAG shall be required to maintain a membership of not fewer than six (6)members and to hold not less than two programs per year, or to maintain a levelof activity acceptable to the Regional Life Members Coordinator or Tokyo Section
Chair. One of such programs is desirably set around the IEEE Day (EarlyOctober).

・LMAG shall submit annually a meeting report, a roster of Officers, and a budget
proposal for the next year, to the Regional Life Members Coordinator or Tokyo
Section Chair.

5.

Financial Management of Group Funds

・LMAGs are authorized by the IEEE Life Members Committee an annual budget,
not exceeding US$1,000, towards meetings or activities acceptable to theRegional Life Members Coordinator. The funding will be provided upon actualexpenses. Prior to any LMAG expenditure requiring additional Life Members
Committee funding, the approval must first be obtained from the Regional Life2

Members Coordinator. The reimbursement of expenses can occur in 2 manners(1) the LMAG-Tokyo Chair to submit the reimbursement request to the IEEE
MGA (Member and Geographic Activities) Department for processing (2) theLMAG-Tokyo Chair to obtain reimbursement from their Section and the Section
will contact the IEEE MGA Department for reimbursement.
・

Other items are same as the IEEE LMAG Management and Procedures shownin:
http://www.ieee.org/societies_communities/geo_activities/life_members/group_management.html

6.

Potential Group Activities

・

Organize symposia, lectures and workshops to entertain both members and nonmembers with programs that meet the needs of seniors.

・Collaborate with Tokyo Section including TPC and GOLD, Japan Councilincluding WIE and possibly with other LMAGs in other Sections to activate intergeneration and inter-discipline discussions.

・

Provide assistance and encouragement to young engineers by organizing theabove-mentioned activities.

・・

Collaborate with IEICE and other related academic societies.
Send e-mails for congratulating new life members in January and also forcongratulating new LMAGs in the Region in the names of Tokyo Section Chairand LMAG Chair.

・7.

Enjoy each other's company.
Meetings

・General Assembly in March for approval of a roster of Officers and an activity
proposal for the new year, and an activity report for the past year.

・・Symposia, lectures or workshops as mentioned in Chapter 6.
LMAG Board Meeting among Officers (Chair, Vice-Chair, Secretary and TokyoSection Secretary as Observer) will be held as the need arises. This can be doneby e-mails and minutes should be taken.

・LMAG Chair is member of Tokyo Section Board and shall attend its Board
Meetings normally 4 times a year.
Amendments

8.
・This “Management and Procedures” can be amended by the approval of LMAG
Board Meeting according to the actual operations.

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