JCM_VN_F_Vrf_Rep_ver02.0

JCM Verification Report Form
A. Summary of verification
A.1. General Information
Title of the project

Energysavingandwork

efficiency

improvement by introducing a new chip-onboard LED system in Vietnam
Reference number

VN006

Monitoring period

24/03/2017 – 31/12/2017

Date of completion of the monitoring report

17/08/2018

Third-party entity (TPE)

TPE-VN-002 Japan Quality Assurance
Organization (JQA)

Project participant contracting the TPE

Stanley Electric Co., Ltd.

Date of completion of this report

21/08/2018

A.2 Conclusion of verification and level of assurance
Overall verification opinion

Positive
Negative

Unqualified opinion

Based on the process and procedure conducted, JQA(TPE’s name) provides reasonable assurance that theemission reductions for Energy saving and work
efficiency improvement by introducing a new chipon-board LED system in Vietnam (project name)

Are free of material errors and are a fair
representation of the GHG data and information, and

Are prepared in line with the related JCM rules,
procedure, guidelines, forms and other relevant
documents(If overall verification opinion is <State the reasons>negative, please check below andstate its reasons.)
Qualified Opinion
Adverse opinion
Disclaimer
A.3. Overview of the verification results

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B. Verification team and other experts

Name

Company

Function*

Schemecompetence*

Mr.
Koichiro
JQA
Team leader
Ms.
TanabeMr.
Sachiko
Team
JQA
Ms.
Hashizume
memberMr.
Tadashi
External
Internal
Ms.
YoshidaIndividual
reviewer
Please specify the following for each item.

Technical
competence*

Onsitevisit

Authorized
Authorized
Authorized* Function: Indicate the role of the personnel in the validation activity such as team leader, teammember, technical expert, or internal reviewer.
* Scheme competence: Check the boxes if the personnel have sufficient knowledge on the JCM.
* Technical competence: Indicate if the personnel have sufficient technical competence related
to the project under validation.

C. Means of verification, findings and conclusions based on reporting requirements
C.1. Compliance of the project implementation and operation with the eligibility criteria of theapplied methodology<Means of verification>
The project has been registered as a JCM project on 15/08/2018, with applying JCM
Approved Methodology VN_AM008 " Installation of LED lighting equipment to fishingboats" under the scheme of Joint Crediting Mechanism between the Socialist Republicof Viet Nam (herein after referred to as Viet Nam) and Japan.
The JCM project aims to reduce CO2 emissions by decreasing consumption ofelectricity generated by diesel power in the Socialist Republic of Viet Nam by replacing
existing High-Intensity Discharge (HID) lamp used as fishing lights for diesel poweredfishing boats with Light Emitting Diode (LED) light . The proposed JCM project involves
replacement of HID fishing lights with LED fishing lights in 40 fishing boats in Quang
Tri province, Vietnam.
The project participant from Vietnam is Department of Science and Technology of
Quang Tri Province (herein after referred to as DOST) and the project participants fromJapan is Stanley Electric Co., Ltd (herein after referred to as Stanley).
The JCM website indicates the starting date of the project operation is 24/03/2017
and this monitoring period starts from the same day. It was confirmed that project
participants started the monitoring after the installation and quality check by using a3

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list of 18 check items including the operating conditions of the monitoring equipment.
Through a review of relevant documents, the verification team assessed whether
the project implementation and operation after the starting date of project operation
complied with the eligibility criteria of the applied methodology during the monitoring
period. After the desk review, an on-site assessment was conducted on 17 January
2018. The verification team conducted a physical inspection and interviews withproject participants and other entities involved in the project as listed in Section F ofthis verification report.
The assessment results regarding the eligibility criteria of the registered PDD aresummarized as below:
Criterion 1: The project newly installs LED lights or replaces existing lamps with LED
lights as fishing lights for diesel powered fishing boats whose horsepower is over 90
in Vietnam.
Through reviewing supporting documents and an on-site inspection, the project
information of Criterion 1 described in the PDD, was checked and confirmed as below
with a satisfactory result:

Project participants established a list of 40 fishing boats installed LED fishing lights
under the proposed JCM project. A check list for each fishing boat was also
created at the time of installation, for the purpose of quality control and record
keeping.



Through reviewing the list and checklists, it was confirmed that a project fishingboat can be identified by its licence number. The licence number can be confirmedin the picture attached to each checklist. The licence number is also indicated in
the boat registration certificate issued by Quang Tri Department of Agriculture andRural Development, the fishery authority of the local government.

The boat registration certificate includes basic information of the fishing boat suchas the size, horse power and ownership of the fishing boat. Through reviewing
these documents, it was confirmed that the project replaces the existing HID
lamps with LED lights for 40 diesel powered fishing boats whose horse power isover 90 in two fishing towns near Dong Ha of Quang Tri Province in Vietnam.

The verification team conducted an on-site inspection to check the accuracy of
the information on the list mentioned above by applying sampling. The verificationteam checked 7 sampled fishing boats in line with the “Standard for sampling and
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surveys for CDM project activities and programme of activities” for large scale
CDM projects. Through the check, it was confirmed that the licence number isclearly indicated on the body of each fishing boat, and the information on the list
including the number of installed LED is accurate.
As a result, the verification team confirmed that the project implementation andoperation complied with above eligibility criterion.
Criterion 2: Project LED lighting meets the following specification- Water proof and dust proof: equal to or higher than the international standard IP65
A test under IP 66 requirement was conducted for project LED lighting system by
Cosmos corporation, a testing laboratory of IP in Japan. Through reviewing the test
report, it was confirmed that the project LED lighting system passed the test withsatisfactory result. As a result, the verification team confirmed that the project
implementation and operation complied with above eligibility criterion.
Criterion 3: In case existing lamps are replaced, a plan for proper treatment (including
re-use and recycling) and disposal of replaced existing lamps is prepared andimplemented according to the relevant legislation in Vietnam to avoid the mercury
release to the environment.
Under this project, existing HID lamps were replaced. As there is no special
regulation to treat HID lamps in Vietnam, DOST prepared a plan for proper treatmentof existing lamps. Through reviewing the plan, it was confirmed that replaced HID
lamps would be re-used by other fishing boats until the lamp life run out, and theywould be treated properly not to destroy and leave them in fishing port or river. In
addition to this, it was confirmed through reviewing relevant documents and interviews
with the owners of the project fishing boats during on-site inspection, that an education
about the collection method of replaced HID lamps was provided by DOST in April
2017.
As for the implementation of the prepared plan, the verification team conductedinterviews with ship owners of seven sampled fishing boats. Through the interviews,
verification team confirmed the following information.
For ship owners, the highest-priority treatment of the replaced HID lamps, isselling them to other fishermen for re-use, as these lamps are their valuable

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property.


The remaining HID lamps are stored in ship owner's house until there are any
opportunities to sell them out.

Every ship owner are aware of the bad impact of releasing the mercury to theenvironment through the education provided by DOST in April 2017.
Based on these the prepared plan for proper treatment of existing lamps has been

implemented appropriately. As a result, the verification team confirmed that the project
implementation and operation complied with above eligibility criterion.
<Findings>
No out-standing issue was raised.
<Conclusion based on reporting requirements>
The verification team concluded that the actual project and its operation were incompliance with the eligibility criteria of the applied methodology during this monitoring
period.
C.2. Assessment of the project implementation against the registered PDD or any approved
revised PDD<Means of verification>
The verification team assessed the status of the actual project and its operation withthe registered PDD by a desk review, an on-site visit and interviews. The assessment
results are summarized as below;[Physical features of the project]Through the desk review, on-site visit and interview with project participants, it was
confirmed that LED lightings have been installed as fishing light to 40 fishing boats.
Please refer to the description on the assessment result of compliance of eligibility
criterion 1 in Section C.1 above.
Regarding the operation of the project, it was confirmed that there was a malfunctionof LED lighting switch on a fishing boat and the malfunction was resolved by replacing
the switch. The record of malfunction with confirmation of ship owner was provided to
the verification team.
[Monitoring points]
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There is only one parameter related to the GHG emission reductions of the projectmonitored by measuring equipment. An electricity meter is used for the monitoring ofelectricity consumption of the project LED lightings on each project fishing boat. Thismeans there are 40 electricity meters used for the monitoring. Detailed information on
the monitoring data of the monitoring points is described in Section C.4. Assessmentof data and calculation of GHG emission reductions of this verification report.
[Monitoring structure]Through the interview with project participants and relevant entities, it was confirmedthat the monitoring structure was formed and operated in line with the registered PDD
during the monitoring period.
The verification team confirms by means of an on-site visit for the first verification,that physical features of the project in the registered/validated PDD are in place andthat the project participants have operated the project as per the registered/validated
PDD.
<Findings>
No out-standing issue was raised.
<Conclusion based on reporting requirements>
The verification team concluded that the project implementation was in accordancewith the registered PDD during the monitoring period, and no change from theregistered PDD was found.
C.3. Compliance of calibration frequency and correction of measured values with related
requirements<Means of verification>
As stated in Section C.2 above, the verification team confirmed that there are 40
electricity meters installed for the monitoring of parameter used for GHG emission
reductions calculations. Corresponding to the electricity system of each fishing boat,
there are two types of electricity meters, namely single phase electricity meter andthree phase electricity meters among those 40 electricity meters. All of those are
manufactured by Electric Measuring Instrument Co., Ltd (EMIC). The compliance of
calibration frequency is confirmed as bellow.
In the monitoring plan, it is requested that “in case a calibration certificate issued byan entity accredited under national/international standards is not provided, such
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electricity meters are required to be calibrated, unless the meters are installed andmanaged by the electrical utilities of Vietnam”. Through reviewing the calibration
certificate for each electricity meter and the interview with PP, it was confirmed thatthe monitoring equipment have been calibrated as per DL VN 07:2012, "Alternating
current induction watt-hour meters Verification procedures", the national regulations
on measurement of Vietnam, by certification entities accredited by Bureau of
Accreditation Vietnam.
It was confirmed that the validity of the calibration for single phase electricity meteris five years, and three phase is two years. It was also confirmed all of those 40
calibration certificates are valid thorough out this monitoring period. Therefore, it was
confirmed that the electricity meter was calibrated in line with the national regulations
as required in the monitoring plan.
Regarding the description on calibration in the MRS, an issue was raised andresolved as described below.
<Findings>(Issue raised as CL01)
Through reviewing the calibration certificates and the interview with PP, it was
confirmed that the monitoring equipment have been calibrated as per DL VN 07:2012,"Alternating current induction watt-hour meters Verification procedures", the national
regulations on measurement of Vietnam.
However, it is not clearly described in the measurement method and procedure in the
MRS. Therefore, it is requested to clarify it accordingly.
(Summary of the response on CL01)
MRS has been revised to indicate the name of the national regulations on
measurement of Vietnam which is applied to the monitoring equipment of the project.
(Assessment result of the responses on CL01)
It was confirmed that the description on calibration in the measurement method andprocedure in the MRS was revised appropriately. Therefore, this issue was closed.
<Conclusion based on reporting requirements>
The verification team concluded that the calibration frequency was in compliancewith related requirements.

Therefore, no correction of the measured value was

required.
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C.4. Assessment of data and calculation of GHG emission reductions<Means of verification>
The verification team assessed the data and calculation of GHG emission
reductions achieved by the project as below;(a) The corresponding Monitoring Report Sheet of the applied methodology has beenused;
Through reviewing the draft Monitoring Report provided before the on-site
assessment, it was confirmed that the corresponding Monitoring Report Sheet (MRS)of the applied methodology has been used.
(b) A complete set of data for the specified monitoring period is available. If partial data
are unavailable, the TPE either gives negative verification opinion for that time period
during which the data are unavailable in the monitoring period or seeks guidance fromthe Joint Committee;
PP defined the monitoring period as from 24/03/2017 to 28/12/2017 in the draft
MPS. PP provided the following three files together with the draft MRS.
1) Report for Meter reading data_MP1_start_24032017
By this report, PP recorded the meter reading of each fishing boat with pictures, as
the source of monitoring data at the beginning of this monitoring period. It includes
vessel number (license number), serial number of meter, date of picture and the valueof meter reading. Since this is the first monitoring period, the starting date of themonitoring period is the date of the installation of the project LED lightings confirmedby the installation checklist. Given that there are 40 fishing boats under the project
installed with LED lightings on different date, PP defined the start date of the firstmonitoring period as the earliest date of installation within those 40 fishing boats.
Through reviewing this report and the installation checklist, it was confirmed that theearliest date of installation is 24/03/2017 which is the same with the starting date ofoperation in the registered PDD.
2) Report for Meter reading data_MP1_end_28122017
By this report, PP recorded the meter reading of each fishing boat with pictures, as
the source of monitoring data at the end of this monitoring period. It includes vessel
number (license number), serial number of meter, date of picture and the value ofmeter reading. Through reviewing the report, it was confirmed that the meter reading9

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record for 31 fishing boats was done on 26/12/2017, for 5 fishing boats was done on
27/12/2017. On the other hand, for 4 fishing boats, no monitoring record was includedin the report at the time of the on-site assessment (17/01/2018). Considering that there
are 40 fishing boats under the project operated by each ship owner individually andthe monitoring is conducted when each ship call at port, it is inevitable that the date ofmeter reading varies ship by ship. However, it is not clear how to apply the monitoringplan described in the Monitoring Plan Sheet attached to the registered PDD to thissituation. Especially, it should be clarified how to define the cut-off date of meterreading for the end of a monitoring period. Thus the verification team raised an issue
in this regards, and it was resolved as described in <findings> section below. As aresult, PP revised the end date of this monitoring period from 28/12/2017 to
31/12/2017.
3) Calculation table for electricity consumption of each project fishing boat
This file contains a table to calculate the total electricity consumption of LED lighting
for each fishing boat by using the value of meter reading derived from above
mentioned two reports. Values of ECPJi,p (Total electricity consumption by LED light offishing boat i during the period p) of MRS (input_separate_boat) sheet are derived
from this file. As for those four fishing boats which had not been monitored before the
31/12/2017, PP deemed that the electricity consumption for four fishing boats is zero
respectively. The verification team confirmed that it results in a conservative
calculation of GHG emission reductions.
(c) Information provided in the monitoring report has been checked with sources suchas plant logbooks, inventories, purchase records, laboratory analysis;
The verification team reviewed all the above mentioned complete data set of themonitoring data. The values of ECPJi,p (Total electricity consumption by LED light offishing boat i during the period p) are aggregated as ∑ECPJ,I,p (Total electricity
consumption by LED lights during the period p) in the MPS(input) sheet.
Parameters

Monitored

Method to check values in the monitoring report with sources

values∑ECPJ,I,p

67.36

The verification team checked the meter reading values

MWh/pin the calculation table against report for meter reading
data mentioned above. The formulae and result of
calculation of the total electricity consumption in thecalculation table is also checked. The formulae of10

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aggregation of values of MRS (input_separate_boat)
sheet is fixed in MRS (input) sheet.
(d) Any assumptions used in emission calculations have been justified;Through reviewing the Monitoring Report Sheet and interview with the PPs, it was
confirmed that no assumption had been used in emission calculations and hence nojustification was required.
(e) Appropriate emission factors, default values, and other reference values have beencorrectly applied.
Through reviewing the Monitoring Report Sheet and interview with the PPs, it was
confirmed that appropriate emission factors, default values, and other reference
values had been correctly applied.
<Findings>(Issue raised as CL02)
Considering that there are 40 fishing boats under the project operated by each shipowner individually and the record of monitoring is conducted when each ship call at
the port, it is reasonable to say that meter reading activities are carried out ship byship and it is difficult to unify them.
However, it is not clear how to apply the monitoring plan, described in the Monitoring
Plan Sheet attached to the registered PDD, to this situation. Especially, it should beclarified how to define the cut-off date of meter reading for the end of a monitoring
period.
(Summary of the response on CL02)
The monitoring procedures have been revised. To clarify the cut-off date of meterreading for the end of the monitoring period, the last day within the month when photofor the 40th boat or the last boat subject to the monitoring period is taken, will be
designated as the end date of a monitoring period for the project.
(Assessment result of the responses on CL02)
Through reviewing "Monitoring Instruction (ver2)" in which the detailed monitoringprocedure is provided, it was confirmed that the definition of the monitoring period andcut-off date is clearly described. The verification team confirms that the definition andprocedures are acceptable in the light of the monitoring plan in the MPS/MRS, and it11

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is expected that no double counting of monitoring data will not be able to occur when
this definition and procedures are carried out. Therefore, this issue was closed.
<Conclusion based on reporting requirements>
The verification team concluded through assessment of data and calculation of GHG
emission reductions that the reported values in the monitoring report were verified inan accepted manner.
C.5. Assessment of avoidance of double registration<Means of verification>
It was confirmed that a written confirmation from project participants regarding theregistration under other international climate mitigation mechanisms were provided in
the JCM Modalities of Communication Statement. In addition, through the interview
with project participants, it was confirmed that the project has not been registeredunder any other mechanisms.
According to a form of declaration for avoidance of double registration in the JCM
Modalities of Communication Statement, the declaration letter signed by the project
developer’s representative was submitted to the Joint Committee at the validation
stage, and it was also cross-checked at the verification stage. In addition, throughsearch on the website of the CDM and JI, it was confirmed that no project with similar
technology and location had been registered in The Social Republic of Viet Nam.
<Findings>
No outstanding issue was raised.
<Conclusion based on reporting requirements>
The verification team concluded that the project had not been registered under otherinternational climate mitigation mechanisms.
C.6. Post registration changes<Means of verification>
It was confirmed through the review of documents and the on-site assessment thatthe project had not been changed from the registered PDD and/or methodology.
<Findings>
No outstanding issue was raised.

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JCM_VN_F_Vrf_Rep_ver02.0<Conclusion based on reporting requirements>
The verification team concluded that the project had not been changed from theregistered PDD and/or methodology.

D. Assessment of response to remaining issues
An assessment of response to the remaining issues including FARs from the validation and/or
previous verification period, if appropriate
No remaining issues including FARs from the validation, and this is the first
verification period, therefore this item is not applicable.

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E. Verified amount of emission reductions achieved
Year

Verified
Reference Verified Project Emissions
Emissions (tCO2e)(tCO2e)Verified
Emission
Reductions (tCO2e)

2017

196.9

53.9

143

2018

N/A

N/A

N/A

2019

N/A

N/A

N/A

2020

N/A

N/A

N/A

Total (tCO2e)

143

F. List of interviewees and documents received
F.1. List of interviewees Phan Tuan Anh, Deputy Head of Technology Transfer Division, Department of
Science and Technology of Quang Tri Province (DOST) Le Van Quyet Thang, Engineer, Department of Science and Technology of Quang
Tri Province (DOST) Huynh Quoc Huy, Project manager,Eternal Technology - Energy Joint Stock
Company (ETES) Ho Van Ha, Ship owner of QT93412TS
 Nguyen Cong Chien, Ship owner of QT94456TS
 Nguyen Van Sau, Ship owner of QT91225TS
 Nguyen Van Nang, Ship owner of QT91918TS
 Nguyen Trung Doan, Ship owner of QT93569TS
 Nguyen Khai, Ship owner of QT90235TS
 Nguyen Quang Hau, Ship owner of QT91739TS
 Yoshifumi Kawaguchi, Manager, Stanley Electric Co.,Ltd.
 Chisato Nakade, Senior consultant, Clean Energy Finance Division, Mitsubishi
UFJ Morgan Stanley Securities Co.,Ltd.
F.2. List of documents received
1.

Monitoring Report Sheet (draft) (JCM_VN_AM008_ver01.0_MPS_Stanley
LED_ver01_w photo_asof20171228.xlsx)

2.

Monitoring Report Sheet (final) (JCM_VN006_MP_MRS_20180817.xlsx)

3.

JCM Approved Methodology VN_AM008 “Installation of LED lighting
equipment to fishing boats” (JCM_VN_AM008_ver01.0.pdf)

4.

Form of Monitoring Plan Sheet and Monitoring Structure Sheet (VN_AM008)
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5.

JCM Glossary of Terms (JCM_VN_Glossary_ver01.0)

6.

JCM Guidelines for Developing Project Design Document and Monitoring
Report (JCM_VN_GL_PDD_MR_ver02.0)

7.

JCM Project Cycle Procedure (JCM_VN_PCP_ver03.0)

8.

JCM Guidelines for Validation and Verification (JCM_VN_GL_VV_ver01.0)

9.

Standard for Sampling and surveys for CDM project activities and programmesof activities Version 05.0

10. Project Design Document, dated on 21/12/2017, ver.2.0(JCM_VN_F_PDD_VN006.pdf)
11. Monitoring Plan Sheet (JCM_VN_AM008_ver01.0_MPS_Stanley
LED_ver02.xlsx)
12. JCM Modalities and Communication Statement Form, dated on 16/11/2017(JCM_VN_F_MoC_VN006.pdf)
13. JCM Validation Report, dated on 11/01/2018(JCM_VN_F_Val_Rep_VN006.pdf)
14. Ship list
15. Specification and registration certificate of project fishing boats
16. Check list for the installation of LED
17. Specification and manufacturer's inspection results of project LED lighting
18. A plan for proper treatment and disposal of replaced existing lamps
19. Vietnam List of Hazardous Waste attached to Decision No.23/2006/QDBTNMT
20. The Installation and Commission Completion Certificate (Schedule 1)
22. Report for Meter reading data_MP1_start_24032017, and Report for Meter
reading data_MP1_end_28122017
23. Calculation table for electricity consumption of each project fishing boat
24. Specification of electricity meter
25. Monitoring procedures/manuals
26. Calibration certificate issued by an entity accredited undernational/international standards
27. Record of malfunction
28. DLVN07:2012 Alternating current induction watt-hour meters Verification
procedures

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Annex Certificates or curricula vitae of TPE’s verification team members, technicalexperts and internal technical reviewers

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