GLP-GEfIL Study Abroad Programs with Scholarships
Course Guidelines
2 December 2017

１．Overview
Study Abroad Programs are one of the key components of the GLP-GEfIL program.
Students of GLP-GEfIL will be offered to experience carefully selected abroad programsof top-class international universities, other higher education institutions and/orinternship opportunities in global organization. Participating students will be able tomeet and collaborate with peers and researchers from all over the world, establish theirown international networks, and experience a piece of student life at some of the most
famous international universities/organizations. Students of GLP-GEfIL will get thisopportunity twice through the course; once in year 3 and the other, in year 4.
The majority of the selected programs*1 will require high level of English language
proficiency, i.e. minimum score of TOEFL iBT 100 or IELTS 7.0 and a demonstrated
strong motivation in the specific summer program(i.e. letter of motivation). It is the
responsibility of GLP-GEfIL students to select programs carefully and with fullunderstanding of the conditions required by the host university.
Thanks to the generous sponsorship of supporting companies, GLP-GEfIL students
will receive substantial scholarships towards the costs of their chosen abroad program.

*¹ For a list of the abroad programs/internships offered in CY2018, please see the document“Program Basic Information List’.

２．Application Process and Schedule
DateStudents’ action, etc.

Dec 2Announcement of 2018 Abroad Programs(Orientation

Check the application guidelines.

Day)・ If you do not yet meet the required TOEFL or IELTS score or your test
results have expired, take the necessary English proficiency test.
・ As for Client Data Form（取引先データ登録依頼書）, please complete andsubmit on Dec 9(JK Phase-1)

Dec 9

Abroad Programs Information Session for ALL GEfIL Students(JK Phase-1)

・ Check out the details of the summer/spring program you wish to apply for(i.e. program websites, reports of past participants etc.)
・ Ascertain whether you can participate in a summer/spring program byreferring to your faculty’s class and examination schedule in 2018 as well
as your personal schedule.
・ Carefully read the application guidelines of your preferred destination.

Dec 18Deadline for submitting your request for Spring 2018 GEfIL AbroadPrograms (Israel and Vienna, Austria)

Jan 15

Deadline for submitting your request on to the LPS

Jan 24

Results and feedback from GLP Office about 2018 Abroad program
destination.

Feb-May・Apply for the program by directly contacting the host institution, whereapplicable.

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・Take all the necessary measures that will enable you to participate in yourchosen summer school (e.g. apply for visa, etc.)
May 22Abroad Program Orientation and Info Session (‘Sent Off’)

Soon afterSubmit the Travel Schedule Information Sheet to GLP Office in order toyou

apply for the mandatory Travel Insurance.

purchaseflight ticket・Those who submit travel schedule will receive insurance payment slip sent
directly from the insurance agent.
・ After the insurance agent confirms your payment, you will receive theCertificate of Insurance in exchange.
Contract with Overseas Students Safety Management Assistance (OSSMA).
Year 2 GEfIL students going abroad for spring program must apply for
OSSMA due to regulations of the Junior Division, College of Arts andSciences.
・For

details,visit

thetokyo.ac.jp/res03/ossma.html

OSSMAwebsiteat

http://www.u-Payment of OSSMA must be completed

one month prior to you departure. Proof of your OSSMA coverage must besend to the GLP Office, in order for your scholarship to be paid out to you.
After the・ Submit a document that certifies your participation in the abroad program

completion

as well as your report on the forms provided into LPS within 2 weeks ofof theprogram

completion of your Abroad Program.

・ Participate in the event/s for the sponsoring companies and present yourstudy achievements, etc.

３．Confirmation of UTokyo classes, examination and credits(1) In cases where you cannot attend classes at the University of Tokyo for a specifiedperiod, the handling of such situations shall be determined by your faculty ofaffiliation. Please check with your faculty before applying to the abroad programs, asparticipation in the GLP-GEfIL Project does not exempt you from your duties in yourUTokyo major.

(2) If you already know who your supervisor will be during the term, in which you will
be on the abroad program, you must obtain prior authorization from the supervisor.
In cases where you do not have a supervisor for that term, please consult with therelevant section of the department, with which you will be affiliated during the abroad
program and obtain their approval.

(3) Credits or certificates will be issued after successful completion of the program by
the host institution. These credits will be counted as credits towards your GLP-GEfIL
program. However, whether or not they are transferred as credits of the University ofTokyo is subject to the approval of your faculty. If you want the credits or certificatestransferred, please consult with your faculty before submitting your application.
Please also confirm the credit approval procedure with your faculty/school before
applying.

４．Expenses and Scholarship(1) The amount of scholarship provided for use as a part of the tuition fee depends on2

the location of the abroad program. Please check the amount, which varies between
programs/courses, in the Program Basic Information List. The scholarship amount
may vary or change depending on the number of days, etc. of the program you will
join. Candidates must satisfy certain conditions to receive a scholarship, but there
might be cases, where a candidate may not be able to receive a scholarship see, forexample, (4) and (5) below.

(2) As the tuition fee also varies between programs/courses, please check the Program
Basic Information List or websites. You must pay all expenses exceeding the amountof the scholarship, which may include tuition, accommodation, airfare, class materials,
visa and insurance, etc.

(3) In principle, the scholarship will be paid in the previous month to your departure for
the Abroad Program. Please note that the scholarship (yen amount) is finally calculatedon the basis of TODAI exchange rate issued on the 1st day of the month prior to yourdeparture. (e.g. if your departure is scheduled for the month of June, scholarship yen
amount will be calculated at the TODAI exchange rate of May 1st .)(4) Please note that if you receive a scholarship from another organization or any other
scholarship inside UTokyo that does not allow recipients to receive other scholarships,
the GLP-GEfIL program cannot pay the scholarship amount to you.
(5) Recipients of the Japanese Government Scholarship are, in principle, not allowed toreceive other scholarships because of regulations of the Japanese Government
Scholarship. However, in case that the scholarship is strictly limited to use of tuition
fee or airfare, you might be able to receive the GEfIL scholarship as well. You must
consult with the relevant section of your faculty and the GLP Office well in advancefor details.

(6) Students applying to programs held at universities in the US (e.g. Harvard, Stanford)
are strongly advised to apply, in addition to the GLP-GEfIL Program, for the scholarshipoffered by the U.S.-based NPO “Friends of UTokyo, Inc.” (FUTI). FUTI is a separateorganization from the University of Tokyo and therefore, conducts its own selection
process. Applicants who wish to receive a FUTI scholarship should check the FUTIwebsite (http://www.friendsofutokyo.org/). (The FUTI application process will startaround mid-January and close around mid-February).

(7) If you should have financial problems that might prevent you from attending GLPGEfIL Abroad Program, please let the GLP Office know as quickly as possible.

５．Internal Selection Process(1) The final deadline to submit Abroad program requests to LPS
Jan 15 , 2018

23:59

(2) Results and feedback regarding internal selection from the GLP OfficeJan 24, 2018

23:59

(3) GEfIL students can go only once to one particular country and will have to choose a
different country for their second abroad program. E.g. if you go for your first abroad
program to the US, you will have to choose a different country for your second abroad
program.

(4) If you need to withdraw your application before you are selected as a candidate due
to unavoidable circumstances beyond your control, immediately contact the GLP
Office.

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６．Post-Internal Selection Requirements【Preparation of Program Application and Travel Abroad Documents】(1) In some cases, there is very little time between the end of the internal selection
process and the deadline of the host institution’s summer/spring program. You must,
therefore, make sure that you are aware of the host program’s application deadline(see Program Basic Information List) and prepare the necessary application documentseven before you receive the result of the internal selection. It is your responsibility
to submit the required application documents to the host institution by the deadline.

(2) It is the students’ responsibility to follow the instructions of the host institutions onparticipation procedures, travel arrangements and visa application and to obtain thelatest information from the host institution’s country embassy/consulate and othercredible sources. Students are responsible for all expenses incurred during theprocess. If they cannot participate in the program due to insufficient documents,
failure to check the deadline or other reasons, it is the students’ responsibility andthe scholarship will not be paid to the students.
【Internal Preparation Process】(3) When the host institution has confirmed your place on its summer program, youmust submit a copy of the document that clearly states the starting and ending datesof the acceptance period and the tuition fee, such as acceptance permission from thehost institution or a document (communication document, etc.) indicating thepossibility of acceptance, after completing the application for the program.

(4) Confirm with the relevant office of your faculty to see if any study abroad procedures
are necessary (such procedures differ by faculty).

(5) Contact academic supervisors and other faculty members before departing to avoid
unnecessary trouble caused by participating in the program.

(6) Orientation and Info Session for all Abroad Program participants will be held on 22May. All students are required to participate unless there are unavoidable
circumstances.

(7)

Even students who passed the internal selection process will not receive ascholarship, if they are not allowed to participate in the programs or they cannot
participate in them due to procedural failures.

(8)

If you need to decline the scholarship offer for reasons beyond your control,
immediately contact the GLP Office by submitting a written request stating clearly thereasons for your withdrawal (A4 letter size).

(9)

When a scholarship recipient is found not to satisfy the previously mentioned
eligibility criteria or found to be inappropriate as a recipient, he/she will be ordered
to return the scholarship amount already received, in whole or in part. When ascholarship recipient suspends study abroad or takes a leave of absence, he/she may
be ordered to return the already paid scholarship amount, in whole or in part.

【Travel Insurance】(10) When chosen as scholarship recipient in the internal selection and the host institution
has confirmed your place on its summer program, you will be obliged to join the“Personal Accident Insurance for Students Pursuing Study Abroad” provided by Japan
Educational Exchanges and Services (JEES). Joining this insurance scheme isprerequisite to your participation in the summer program abroad. You will have to pay
for the cost of the insurance. Details as to how to join the JEES insurance scheme will
be given to successful candidates.

4・See also the JEES website: http://www.jees.or.jp/gakkensai/daigaku.htm
・If you want to extend your stay abroad beyond the period of your abroad program,
make sure to include the entire period abroad in the JEES insurance scheme, so thatyou will be fully covered for the entire period of your travel abroad.
【Information on Study Abroad and Risk Management】(11) For general information on study abroad and risk management, see the Todai Go
Globalwebsite(http://www.u-tokyo.ac.jp/ja/administration/go-global/voyage/).

Read the Risk Management Guidebook for Overseas Travel particularly carefully.

Year 2 students going to spring programs are required to take out the“OSSMA”(Overseas Student Safety Management Assistance) provided by Emergency
Assistance Japan Co.,Ltd. at their own expense. You must make payment according
to the UTokyo website, and report your payment as soon as possible.

７．Program Participation Requirements(1) Fully comprehend the purpose of the summer program and strive to complete thecourses with high academic achievements.

(2) Be conscious that as a selected student, you are a representative of the University ofTokyo. Abide all laws, rules, regulations and manners of the host university andcountry.

８．Post-Program Reporting(1) Students must submit a report of their studies abroad (in a prescribed format) to LPSwithin two weeks of completing your abroad program.

(2) Abroad program scholarship recipients must participate in presentation andinformation events as well as in meetings with sponsoring companies. Students may
also be asked to cooperate by advising students who wish to study abroad, promoting
study abroad programs, and answering questionnaire surveys. Unless there areunavoidable circumstances, students are expected to participate.

９．Contact/Inquiries(1) Inquiries about GLP-GEfIL Abroad Programs and scholarships:
Office of the Center for the Development of Global Leadership Education(GLPOffice) : glp-gefil.adm@gs.mail.u-tokyo.ac.jp
Global Leadership Education Program (GLP-GEfIL) website:
http://www.glp.u-tokyo.ac.jp/(2) Inquiries about academic affairs, such as credit transfer, at the university:
Relevant office of your faculty with which you will be affiliated during the abroad
program
List of offices of faculties/graduate schools:
http://www.u-tokyo.ac.jp/ja/administration/go-global/contacts/inquiry.html(3) Inquiries about program details: Host institution of the programs (see theirwebsites)5