Application Guidelines for 2024
Hyogo Prefectural Ashiya International Secondary School
1. Applicant Eligibility
To be eligible for application, applicants must meet the following requirements:(1) Applicants must meet one of the following criteria ① or ②.
① Will graduate from an elementary or equivalent school in March, 2024.
② If not currently enrolled in an elementary school, must have been born between April
2nd, 2011 and April 1st, 2012.
(2) Fall into one of these categories and is willing to stay all 6 years① Category 1: Non-Japanese students unfamiliar with Japanese language and cultureand children who came to Japan after April 1st, 2018 and do not have Japanesenationality.
② Category 2: Japanese returnees from abroad. Children who came back to Japan afterApril 1st, 2018 and had lived abroad with their parent(s) /guardian(s) etc. for 1 year
or more continuously.
③ Category 3: Students who understand our school’s goals and wish to use theirexperience to study or live abroad in the future(3) Reside in
Living in Hyogo prefecture with parent(s)/guardian(s) (person(s) with parental rights
or caregiver(s) if there is no one who has parental rights)

2. The number to be accepted : 80 [Category 1: 30, Category 2: 30, Category 3: 20 ]However, if the number of successful applicants for each category is less than the numberof available places for each category, the number shall be filled by the applicants for othercategories.)

3. Zoned Districts: School is zoned for all districts in Hyogo.
4. Preparation before application(1) Obtaining Entrance Application Forms① Entrance Application Form Request Period
The period will be from Tuesday, November 21st to Friday, December 8th, 2023 as a rule.
② How to get the Application Forms
ア The parent/guardian must write “Entrance Application Form Request” in red on thefront of the envelope addressed to the school, purchase a “Letter Pack Light” returnenvelope, enclose it, and send it by mail.
イ If applying as a returnee(Category 2), also write “Returnee” in red ink on the frontof the “Letter Pack Light” return envelope so that we know to include the Proof ofResidency Abroad form.(Please refer to5(2)⑦)

ウ If you apply from outside Hyogo(“outside Hyogo” includes “abroad”) or if you live in
Hyogo and attend a school outside Hyogo, please write one of“Outside Hyogo”,“Abroad(local school)” or “Abroad(Japanese school)”, in red ink on the front of the“ Letter Pack Light” return envelope so that we know to include the Enrollment
Application Approval Request form. (Please refer to (3) below.)(エ) If you need translated versions of documents to be returned, such as the application
form for admission, please write the name of the language in which the translation isrequired in black on the contents description column of the Letter Pack Light returnenvelope.
(2) Requesting from a parent/guardian to the applicant’s elementary school principal
Please ask the applicant’s elementary school principal to complete the following
documents ① and ② so that you can submit the Application documents during theapplication period. (Please refer to 5(1))① Entrance Application and Examination Ticket (Please refer to 5(2)①)
After the parents/guardians have filled out the examination ticket and attached an
applicant's photograph, please ask the elementary school principal to prepare theapplication forms and voucher. Please receive the completed the forms and ticket fromthe elementary school principal.
② Recommendation Form(Please refer to 5(2)③)
A parent/ guardian should ask their elementary school principal to complete therecommendation form. Upon reacquisition of the completed form, please make sure thatthe principal has sealed it in an envelope.
(3) Application for admission approval required for applicants from outside Hyogo① Eligible applicantsApplicants who move to Hyogo Prefecture by Sunday, April 7, 2024 and apply fromoutside the prefecture, or applicants who live in Hyogo Prefecture and apply fromelementary schools outside the prefecture.
② Application Period and Hours
From Thursday, January 4th to Wednesday, January 10th, 2024, 9:00-16:30.
(Except Saturdays, Sundays and national holidays)③ Application Methods and Documents
The parent/guardian must submit the application to the school in person and obtain theapproval of the school's principal for the application required for admission from outsideHyogo. Application documents must be submitted with instructions from the school.
(Please refer to (1)②ウ above.) The application forms are not accepted be by mail.
If a third party other than an applicant’s parent/guardian comes to submit theapplication instead, please make sure to bring a power of attorney is always required.
The power of attorney can be downloaded from our website.
If your request is approved, you will receive the Enrollment Application Approval .(Peaserefer to 5(2)⑧)
5 How to Apply(1) Application Period
Applications are accepted from 9:00ー 16:30 between Thursday, January 11th, 2024 andTuesday, January 16th, 2024 (Excluding Saturday and Sunday) ( 9:00－12:00 on the lastday, January 16th)(2) How to apply・Necessary Documents
Parents/guardians must submit the following application documents ① to ⑨ in person
to the school office. No applications submitted through the post will be considered.

If athird party comes to submit the application instead, please make sure to bring a completed
power of attorney. A power of attorney can be downloaded from our website.
[Necessary Documents]① Entrance Application Form and Examination ticket(Please refer to 4(2)①)② Statement of Reasons for applying (must be written by an applicant)③ Recommendation Form (Please refer to ４(2)②)④ Application Fee \2,200⑤ A copy of the Basic Resident Register [住民基本台帳 Juuminkihondaicho] (ResidenceCertificate) (Category 1 only)※ If the applicant resides overseas, a document proving foreign citizenship (e.g., acopy of passport) is required.
⑥ Proof that shows the period the applicant resided abroad (Category 1 only. Copy ofpassport, etc )⑦ Proof of Residency Abroad (Category 2 only) (Please refer to4(1)②イ)⑧ Enrollment Application Approval Request (in the event of applications from outside ofHyogo Prefecture (including abroad))（Please refer to “4(3)③）⑨ Other documents that are requested to submit by the principal of this school, if any.
(3) Examination Ticket ReturnExamination Ticket will be issued upon receiving completed application documents.
6. Interview and Essay(1) Place: Hyogo Prefectural Ashiya International Secondary School
1-2 Niihama-cho, Ashiya(900 meters south of Hanshin Uchide Station)(2) Date: Saturday, February 3rd , 2024
(3) Agenda: Essay and individual interview(4) Schedule:Registration

9:40 – 10:10

Orientation

10:10～Essay

11:00 – 12:00

Lunch BreakInterview

13:00～(5) Items to Bring: Examination Voucher, pencils, erasers, and lunch
7. Announcement of Acceptance(1) Date, time and place of announcement
Time: From noon on Thursday, February 8th, 2024
Place: at Hyogo Prefectural Ashiya International Secondary School.
(2) Orientation for successful applicants
After the announcement we will hold an orientation for all successful applicants.
Parent(s)/guardian(s) of the successful applicants need to attend this orientation.
(3) Result Notification
The result will be mailed to the applicant’s elementary school principal after Friday,
February 9th, 2024.
8. Procedures for Admitted Applicants(1) Submission of Statement of Intent to Register Form
① Submission period and time
From Saturday, February 17th, 2024 to Friday, February 22nd, 2024 between 9:00 and
16:30 (Excluding Sunday).
② How to submit
Parent(s)/guardian(s) must submit the Statement of Intent to Register Form to theprincipal of this school. The school will issue the Proof of Enrollment form upon thereceipt.
(2) Notification to Local Board of Education
Parent(s)/guardian(s) must submit the Proof of Enrollment to their local Board ofEducation to notify them of the fact that the applicant will not attend the local juniorhigh school(3) Declining AcceptanceIf an applicant must decline acceptance due to unforeseen circumstances (moving
because of parent’s job, etc.), the school must be given a Letter of Declining admission(prepared by the parent/guardian) as soon as possible.
9. For All Inquiries
Office of Hyogo Prefectural Ashiya International Secondary School
Phone: 0797-38-2293