Privacy Policy
Introduction
ASN Events Pty Ltd and ASN Conferences Pty Ltd (referred to in this document as ASN)
endeavours to deal with personal information in accordance with Australian PrivacyPrinciples.
Personal Information is information or an opinion that identifies or could reasonably identify
an individual.
PurposeThe purpose of this Privacy Policy is to summarise how ASN deals with personal information
as required by Federal legislation.
Background
ASN Events is one of the largest Professional Conference Organisers (PCO) inAustralia, managing in excess of 50 events per year. ASN also manages the membership ofnumerous professional societies. In order to successfully carry out these activities ASN
collects and handles personal information on a regular basis.
Collection of Personal Information
ASN collects personal information from members of its client organisations, employees,
directors and committee members, suppliers, service providers and other people connectedwith its activities.
The types of personal information ASN collects include:� contact details (for example name, address, professional information, telephone
numbers and email)� demographic information (for example, gender and date of birth)� professional information (for example, qualifications and specialties)
� activity­related information (participation in ASN managed activities and events).
In conducting its activities ASN may collect health and other sensitive information.
For example, ASN collects:
� medical history information from employees� information about a members’ membership in other professional associations.
ASN collects personal information directly from individuals through various channels,
including:� the ASN website and online surveys
� delegate registration forms and other correspondence (including electronically)� telephone calls� face­to­face contact.

Purpose of Collection and Use
ASN collects personal information as required to carry out one or more of its functions oractivities, including:� to provide membership services and maintain membership records
� to provide continuing professional development, education and training
� to manage conferences and events
� to enable planning, policy and service development
� to market, advertise or to conduct or facilitate member surveys (such surveys will be
communicated from ASN on behalf of a third party in accordance with the ASN SurveyPolicy)
� to recruit suitable staff within ASN� to communicate with directors about meetings and ASN and client business� to communicate with staff about work­related matters
� Information may also be used for secondary purposes as required or permitted bylaw.
Disclosure
ASN only discloses personal information for the primary purpose for which it wascollected, or for a secondary purpose as required or permitted by law.
For example, ASN may disclose personal information to third parties it engages to assist in
performing its functions, most often related to the Annual Scientific Meeting.
Where disclosure takes place, ASN will include protective provisions regarding the handlingof personal information in contracts with third parties.
When conducting a member survey on behalf of a third party, ASN does notdisclose personal information to that third party.
Storage and Security
ASN stores personal information electronically and in hard copy, and has securerecordkeeping systems. ASN takes all reasonable steps to protect personal informationfrom unauthorised use, access, disclosure and alteration.
IT protection systems and internal procedures are also utilised to protect thepersonal information held by ASN. ASN may store electronic information on remote servers
or in the cloud directly or through contracted agencies (such as Currinda P/L) – allinformation is securely stored in Australia with backups securely stored in the United Statesof America and encrypted before transfer back to Australia).
ASN uses Secure Socket Layer (SSL) certificates, which are the industry
standard, for encrypting personal ASN membership information collected via
the ASN website. ASN does not store member credit or debit card information. ASN uses
a third party provider, which provides a secure online payment gateway solution for credit
card and direct debit processing of ASN membership payments.
Personal data is maintained under strict security and is only to be accessed internally by
the ASN staff who require access as part of their role or to complete a task.
Records containing personal information will be held by ASN until there is no longer aneed or obligation to retain such records, after which time they will be deleted, destroyed orde­identified.

Links to third party websites from the ASN website may be provided. The ASN Privacy Policy
does not apply to external websites. The operators of external websites may collect personalinformation.
Cookies
A record of each visit to the ASN website is logged – this is a small data file known asa cookie. A cookie does not identify individuals personally, but it does identify
computers. Browser settings can be adjusted to disable cookies.
The following information from cookies is recorded to compile statistical information
about the use of the ASN website. It is not used for any other purpose.
� IP address and/or domain name� Operating system (type of browser and platform)� The date, time and length of visit to the ASN or Conference website� Pages and resources accessed, as well as documents downloaded
Access and Correction
ASN takes all reasonable steps to maintain the accuracy of personal information itholds. Individuals are encouraged to contact ASN if the personal information held isincorrect or to notify ASN if personal information has changed.
Society members and/or delegates can view and change their personal details via
their Currinda profile.
Complaints and Concerns
Any concerns about ASN’s handling of personal information should be directed tothe ASN Executive Director by telephone (03) 8560 4392 oremail tim.h@asnevents.net.au ASN may require complaints to be submitted in writing.
After ASN receives all the relevant information, it will endeavour to resolve the complaint assoon as reasonably practical.
The website of the Office of the Australian Information Commissioner (OAIC) is anadditional source of information www.oaic.gov.au. If an individual is not satisfied with
how ASN has handled their complaint, they may wish to contact the OAIC.