Seal Registration (inkan touroku)
Where?
Kasama City Hall Main Office: Citizens Affairs Division (shimin ka)
Kasama/Iwama Regional Branch: Citizen Service Division (shimin madoguchi ka)

Personal Seal (inkan/hanko)
In Japan, Personal Seals (inkan/hanko) are used as proof of agreement orapproval, like a signature, to verify official documents, such as contracts. You can ordera seal for your name at a stamp engraving outlet and register its imprint at the CityHall.
A Seal Registration Card (inkan tourokushou) is used for official documents suchas real-estate registration, vehicle registration, and other very important documents. Asa general rule, Seal Registration (inkan touroku) and requesting a Seal Registration
Certificate (inkan tourokushou) may only be done by the individual in person.

Register your Personal Seal
Register your personal seal (inkan) at Kasama City Hall or regional branch.
You may receive your Seal Registration Card (inkan tourokushou) on the same day thatyou register a seal (with applicable photo identification).
Who can register a personal seal (inkan)?
Anyone registered as a resident of Kasama City in the Resident Record (juumintouroku), except those 15 years of age or younger, who require an adult ward to do so.
What to bringThe seal you will be registering

Photo ID (e.g. Residence (zairyuu) card, passport, driver's license, or othergovernment issued photo ID)

If one does not have photo identification, a personal seal can be registered through thefollowing methods:

Guarantor (hoshounin) – Please come together with a person who already has apersonal seal registered in Kasama City (someone who will act as a guarantor).
The guarantor must bring their registered personal seal, the certificate ofpersonal seal registration (inkan tourokushou), and proof of identity. The
personal seal can be registered that day.

Letter of Inquiry (shoukaisho) – If you do not have photo ID, you may turn inthe application at the counter and letter of inquiry (shoukaisho) will be mailed
to your registered address. When you receive it, fill it out and bring it alongwith your seal to the Kasama City Hall to complete the registration.

Register your Personal Seal through a Representative(dairinin)
If you cannot come in person, you can register your seal through arepresentative on your behalf, with a letter of proxy (ininjou). Your representative cansubmit your Seal Registration (inkan touroku) forms, after which a letter of inquiry(shoukaisho) will be mailed to your registered address. When you receive the letter, fillin the response sheet and have your representative bring your seal (inkan) and letter ofinquiry (shoukaisho) to complete the registration and receive your Seal Registration
Certificate (inkan tourokushou).
What your representative (dairinin) must bringThe seal (inkan) you will be registering

A letter of proxy, your representative’s seal, and your representative’s
government issued photo ID (if you are registering through a representative).

Your representative’s sealYour representative’s Photo ID (e.g. Residence (zairyuu) card, passport, driver'slicense, or other government issued photo ID)

Rules for Personal Seals


Seals must make an impression greater than 8mm and less than 25mm in size.

Seals must reflect the name on your Resident Record (juumin touroku)

Seals cannot be composed of rubber or other materials that easily changeshape.


Seals cannot be chipped or worn, and must produce a clear image.

Seals cannot be mass produced such as those made by molding, machines etc.

Only one seal per person can be registered. Two people cannot register thesame seal.

Seals may not be permitted if otherwise deemed inappropriate.

If you lose your Seal Registration Card (inkantourokushou)
Please submit a notification to Kasama City Hall or branch office. Registering anew seal and re-registering after losing the Seal Registration Card (inkan tourokushou)both follow the same process, but re-registering incurs a fee of 500 yen.

Special Permanent Residents (tokubetsu eijuusha)
A special permanent resident card shall be issued as a certificate to prove legal
status, etc. of a special permanent resident. A special permanent resident card contains
personal information such as name, birth date, gender, nationality, region of origin anddomicile, and the expiration date. A special permanent resident card for a person aged
16 or over also contains a photograph of his/her face.
To request a special permanent residence card, please come to the Kasama City
Hall Citizens’ Affairs Division. Branch Offices do not process these requests.

Seal Registration Certificate (inkan touroku shoumeisho)
Certificate Requests and Processing Fees
To request a certificate, please fill out a form at the Kasama City Hall Main
and Branch Offices. Bring identification, personal seal (inkan/hanko) and any
applicable fees.
TypeProcessing
Fees (perIdentification

Alternative Identification (combinationof an item from ①and an item from ②)

copy)
Seal300 yenRegistration※same feeCertificate

at(inkan tourokushoumeisho)

Driver’s License,①Health Insurance Card, Annuity

convenienc

Passport, My

Certificate, Pension Certificate*,e store andNumber Card, Basic

Long-term Care Insurance Card,certificate

Resident Register

Medical Welfare (Marufuku) Certificate,vending

Card (with photo),

Disability ID Booklet (no photo), BasicmachineZairyuu Card,

Resident Register Card (no picture),

Identificationcompany or school ID (with photo),

booklet for the

non-government issued ID.

physically disabled,
New Seal

300 yen

Registration
Seal

500 yenRe-registration
Other

Disability②Company or school ID (no photo),

Certificate, Otherbankbook, cash card, credit card, patient

Government Issued

registration card, any type ofPhoto ID

membership card

300 yen

Certificates※We will not ask for any personal information over the phone.