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29th September, 2023

KSGG OYAMA HIKING TOURTERMS AND CONDITIONS OF THE TOURThe terms and conditions applicable to the KSGG Oyama Hiking Tour are described below. All persons participatingin the KSGG Oyama Hiking Tour are subject to these terms and conditions.
CONTENTS
1. APPLICATION.............................................................................................................................................................. 1
2. CHILDREN....................................................................................................................................................................13. EXPENSES.................................................................................................................................................................... 1
4. ESSENTIAL ITEMS TO UNDERTAKE THE TOUR................................................................................................. 2
5. INSURANCE.................................................................................................................................................................26. CANCELLATION BY THE APPLICANT................................................................................................................... 27. CANCELLATION OF THE TOUR BY KSGG............................................................................................................ 28. ALTERATION/DETOUR/DISCONTINUATION BY KSGG..................................................................................... 29. RECEPTION & REGISTRATION................................................................................................................................310. TIME FOR DEPARTURE........................................................................................................................................... 311. OTHER CONDITIONS...............................................................................................................................................312. RISKS THAT MAY OCCUR DURING THE TOUR................................................................................................. 3Attachment No.1 to TERMS AND CONDITIONS OF THE TOUR................................................................................. 5Attachment No.2 to TERMS AND CONDITIONS OF THE TOUR................................................................................. 6
1. APPLICATION1) Only persons over the age of 18 years can make an application to undertake Oyama Hiking Tour (hereinafter“The Tour”).
2) Any application must be on the basis that there is no commercial arrangement between those persons in
respect of undertaking The Tour. Commercial guided groups are not permitted to participate in The Tour.
3) Applications are accepted on a first-come-first-served basis. KSGG is obligated not to accept any applications
after all available spaces have been filled or after the specified application expiry date and time. In such cases,KSGG will send the applicants an email to the address provided in the application form indicating that theapplication has not been accepted.
2. CHILDREN
1) While children aged 10 or over are permitted to take part in The Tour, subject to these terms and conditions,only persons who will be aged 18 years or over as at The Tour date may make an application on their behalf toundertake The Tour in accordance with the application procedure.
2) Application may be made on behalf of children, provided that:a) they must be accompanied by a person over the age of 18 years when undertaking The Tour;b) that person cannot be responsible for any more than one child;c) that person will be fully responsible for the care, control and supervision of the child whilst undertaking
The Tour,d) details are provided of the names of each adult who taking such responsibility for any children and thenames of those children for whom they will take responsibility with respective ages.
3) KSGG reserves the right to limit the number of children under the age of 18 who can participate in a tour
without any prior notice.
3. EXPENSES
Our services are on a volunteer basis and are provided free of charge. At the reception, \1,000.- is collected for1

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your share of the travel expenses for the KSGG guides and the insurance premium for a volunteer event which
includes you as an insured. All travel expenses of the guests must be born and paid by the guests including but notlimited to those for bus services between Isehara station and Oyama cable station or Hinata Yakushi bus stop, andfor cable cars if required.
4. ESSENTIAL ITEMS TO UNDERTAKE THE TOUR
Please refer to the LIST of Essential Items as attached as Attachment No. 1. You must properly wear and carrythese essential items at all times during the entire tour. During registration, KSGG staff may inspect your essentialitems. If it is found that any of the items are inappropriate, insufficient or missing, KSGG may not accept you toregister or participate in The Tour.
For your information, wasps and hornets tend to attack black or dark-colored moving objects. It is recommended
to wear brightly colored outer clothing during The Tour, as this may also help you be identifiable in case of anemergency.
5. INSURANCE
Because KSGG organizes The Tour on a volunteer basis, neither KSGG nor any of KSGG staff members areresponsible for any injuries, theft, and/or damage to possessions that may occur during the services. KSGG
strongly recommends that you take out and hold an appropriate level of travel insurance that provides coveragefor you while you are undertaking The Tour. From the fee collected at the registration, KSGG pays and arranges avolunteer-run event insurance that includes you as an insured. This insurance covers certain benefits in case ofinjury occurring during The Tour such as limited compensation for death/permanent disability, hospital benefits,
operation benefits, etc. A summary of the volunteer-run event insurance is provided as Attachment No. 2.
However, please note that the volunteer-run event insurance does not cover medical expenses, emergency
transportation, repatriation expenses, or any costs incurred by any person(s) accompanying you. Detailed
information is available only in a document written in Japanese. If you have any questions about the details, pleasecontact KSGG staff well in advance of The Tour.
6. CANCELLATION BY THE APPLICANT
If you, who have applied for The Tour, become unable to participate due to any reason, please inform KSGG
through email, phone or any other means of cancellation as soon as possible before The Tour registration time. Youmay also cancel The Tour at the registration time and place. Failure to notify about cancellation and not showing
up may result in your exclusion from participating in any future events organized by KSGG.
7. CANCELLATION OF THE TOUR BY KSGG
In principle, The Tour will be canceled if there is a significant chance (such as more than 40%) of rain on the day ofThe Tour, or if severe weather is expected. KSGG holds the right to cancel The Tour at its sole discretion at anytime. In such instances, KSGG will send a notice to those who have applied for The Tour using the email addresses
provided in their applications. KSGG will also exhibit cancellation notice on its website as promptly as possible. It isrecommended that you check the KSGG web page at least before departing for The Tour.
On the day of The Tour KSGG may cancel The Tour due to various reasons such as but not limited to suddenchanges in weather or the weather forecast, or any circumstances. In such situations, KSGG will post thecancellation at the place where reception is supposed to take place.
KSGG will not be responsible for, nor provide compensation for, any losses or damages resulting from thecancellation of The Tour.
8. ALTERATION/DETOUR/DISCONTINUATION BY KSGG
KSGG may alter or detour or discontinue The Tour at its sole discretion at any time during The Tour. In such acase, the participants will bear all additional travel expenses such as cable car or bus or taxi services if any of suchexpenses become necessary.
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9. RECEPTION & REGISTRATION
1) On the day of The Tour, KSGG arranges for the reception outside of the exit/entrance gate at Isehara railway
station of Odakyu Odawara line. Those who have applied for The Tour in advance are welcome at the reception
and kindly requested to register themselves for The Tour at least 10 minutes before the specified departuretime. During the registration process, KSGG may inspect your essential items including clothing, and footwear. If
KSGG or its staff determines that any of these items are inappropriate, insufficient, or missing, you may not beable to register or participate in The Tour.
2) The photos may be taken during The Tour, and KSGG may use such photos, including your appearance, for areport in our internal bulletin or on the KSGG website/Facebook. If you do not want your photos to appear in
those reports or sites, please express so during registration.
10. TIME FOR DEPARTURE
Time is crucial for everyone to complete The Tour safely and enjoyably. The Tour departs from Isehara railway
station on time. Any delay of your arrival at the reception and departure will be considered as a cancellation of The
Tour. KSGG will not provide compensation for any loss or damage resulting from such cancellation due to a delay.
11. OTHER CONDITIONS
1) You must only participate in The Tour if you are in a sufficiently physically fit shape and suffer no medical
conditions which may affect your ability to participate in and complete The Tour without assistance. You cannot
participate in The Tour. if you have any cold-like symptoms such as the temperature of 37.5℃(99.5℉) or above,coughing, headache, or tiredness on the day of The Tour.
2) In undertaking The Tour, you:a)
accept that there are potential hazards in undertaking The Tour including walking at heights and steep
slopes and steps as well as the potential of falls, trips, injury, bites and exposure;b)
have a full appreciation of the nature and extent of all the risks involved in The Tour.
c)undertake The Tour absolutely voluntarily and at your own risk and will be properly prepared andequipped when undertaking The Tour.
d)accept that there may be variations to the proposed itinerary for your tour.
3) Neither KSGG nor the guides accompanying you are responsible for any injuries, theft, and/or damage topossessions that may occur during the services. Understanding that KSGG is a volunteer organization andseeks no financial profit, you release KSGG from all claims for any personal injury or death you experience, for
any loss of or damage to your property, and any financial loss you may incur in connection with The Tour.
4) The personal information provided by applicants and participants will be used by KSGG solely for the purpose ofcarrying out The Tour.
12. RISKS THAT MAY OCCUR DURING THE TOUR
1) The Tour may cover a significant distance by walking through the mountain area. Therefore, you may encounter
incidents such as:a) insect bites, including those from leeches, flies, mosquitoes, wasps, hornets and other bugs;b) snake bites, including those from some poisonous snakes;c) animal attacks, including those by wild bears, wild bores, wild deer, and Japanese monkeys.
2) The tracks are maintained by the municipality and volunteers fairly well. However, you may encounter incidents
such as:a) falls, trips, missteps on uneven surfaces of tracks, steps, narrow passages;b) falling rocks and stones;
You are requested to wear appropriate footwear to prevent such incidents and injuries.
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3) There will be more risks that need to be considered such as:a) sunburn;b) dehydration;c) low body temperature.

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Attachment No.1 to TERMS AND CONDITIONS OF THE TOUR5

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Attachment No.2 to TERMS AND CONDITIONS OF THE TOUR

Summary of Volunteer-run event insurance
Volunteer-run event insurance is arranged between Japan National Council of Social Welfare and insurancecompanies under a comprehensive policy.
Any eligible volunteer-run organization, or a group of voluntary people can apply to Japan National Council of Social
Welfare for and purchase an insurance coverage as summarized below.
Applicant : a volunteer-run organization, a group of voluntary people
Insured : for Death and personal injury :all participants of the event inclusive of foreign residents
for Liability : a volunteer-run organization that organized the event
Premium : JPY 28 per person per day per event, minimum premium JPY 560 per day per event
Coverage : Death
JPY 4,000,000 (amount already paid under permanent disability coverage will be deducted)
Injury : Permanent disability up to JPY4,000,000 depending on degree of disability
Hospital benefit JPY 3,500 per day (within 180 days from accident)
One-time benefit within 180 days from the accident either
i. Surgical operation benefit (Hospitalized) JPY 35,000, or
ii. Surgical operation benefit (Outpatient surgery) JPY 17,500
Outpatient benefit for treatment JPY 2,200 per day of treatment at hospital or clinic (maximum90 days within 180 days from accident)
Liability: Personal injury up to JPY 200,000,000 per person per accident
Property damage up to JPY 10,000,000 per accident
Exclusions: Medical expenses, emergency transportation expenses, repatriation expenses.
Detailed information is provided only in a document written in Japanese. Please do not hesitate to ask KSGG staff if
you need such document or if you have any inquiry on the insurance.

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