The 23rd Japan-America Grassroots Summit in Shimane, Japan

Shimane Summit
Guide
July 1st – July 8th, 2013

The 23rd Japan-America Grassroots Summit

Shimane Volunteer Committee
John Manjiro Whitfield Commemorative

Center for International Exchange (CIE)***********************
July 2nd and July 3rd
Hotel Ichibata Tel: +81-(0)852-22-0188
July 7th
Tamatsukuri Grand Hotel CHOSEIKAKU Tel: +81-(0)852-62-0711 or
Tamai Bekkan Tel: +81-(0)852-62-0524

Contents
Itineraries
General Summit Itinerary

1-3

Post Summit Optional Program – Kyoto & Tokyo

4-5

Post Summit Optional Program – Hiroshima, Kochi & Tokyo

6-7

Post Summit Optional Program – Sendai & Tokyo

8-9

Post Summit Optional Program – Tokyo Free Time

10

Preparation
Baggage - Allowance

11

Baggage - Restricted Items, Liquid Rules

12

Packing - Clothes and Belongings

13-16

Backgrounds – Climate in Shimane

17

Backgrounds – Japanese Conversation

18

General Information of Japanese Culture
Japanese Style Bathing and Hot Springs

19-21

Toilet in Japan

22

Exit Signs

23

Detailed Plan
July 1 & 2 (Mon.& Tue.)

Airport Information in US and Narita Airport

24-25

July 3 (Wed.)

Morning Lecture26

Local Tour and Opening Program

27-28

July 4 (Thu.) – July 6 (Sat.)

Local Session – Homestay Program

29-31

July 7 (Sun.)

Closing Ceremony and Reception

32

July 8 (Mon.)

Departure Information

33

Emergencies
Summit Desk, Contacts, Internet Access

34

AppendixThank you Letter

35

Share your Experiences of the Miyagi Summit!

36

Comments for Summit Record (Participants / Host Family)

37-38

Shimane Summit General Itinerary
July 1st (Monday)
Depart airport in America and fly to Narita (Airline and flight vary from person to person)

July 2nd (Tuesday)

Narita Airport (Earlier Arrival)

Narita Airport (Later Arrival)

13:33

UA 79 from EWR arrives at Terminal 1

13:55

AA 175 from DFW arrives at Terminal 2

14:05

15:20
15:30
16:30

16:30

18:25

15:15

UA 802 from LAX arrives at
Terminal 1

15:30
UA 837 from SFO arrives at Terminal 1

UA 139 from DEN arrives at
Terminal 1

Volunteers wearing green kimono jacket
meet you in the arrival lobby.

KNT staff meet you in thearrival lobby.

Bus No. 1 & 2 leaves “Terminal 2”
Bus No. 3 leaves “Terminal 1”
for Haneda Airport.
Bus No.1 & 2 arrive at Haneda Terminal 1
for the connection to Izumo airport.

Approx.
16:30
17:45

Bus No.3 arrives at Haneda Terminal 2 forthe connection to Yonago airport.
Check-in the domestic flights.
Free time until the departure of thedomestic flights.
You may have light dinner in the airport.
JL 1671 leaves for Izumo airport
from Terminal 1

18:25

NH 817 leaves for Yonago airport
from Terminal 2

19:45
19:45

JL 1671 arrives at Izumo airport
NH 817 arrives at Yonago airport

KNT staff will take care of yourmoving to Haneda airport, using
regular Airport Limousine Bus
Arrives at Haneda and check inthe domestic flight.
Free time until the departure of
the flight.
You may have light dinner in
the airport.

20:05

NH 819 leaves for Yonago
airport from Terminal 2

21:25

NH 819
airportarrivesat

YonagoVolunteer will meet you in thearrival lobby and take care of
you moving to Hotel Ichibata.

Volunteers will meet you in the arrival
lobby, and take care of your moving to Hotel
Ichibata.

-1-Arrive at Hotel Ichibata
Registration at Summit Desk and check in.

21:30

22:30

(Dinner “bento” box will be provided )Arrive at Hotel Ichibata
Registration at Summit Deskand check in.

(Dinner “bento” box will be
provided)< Overnight at Hoterl Ichibata in Matsue >July 3rd (Wednesday)
6:30 – 8:30
8:30 - 9:45

10:00 – 14:30
14:30 – 15:30
15:30

BreakfastMorning Lectures at “Ume no ma” room on the 2nd floor
8:30 – 9:05 Lafcadio Hearn, New Orleans, and Matsue by Prof. Bon Koizumi
9:05 – 9:40 “Escape from Manchuria” by Prof. Paul Maruyama
Departure to the optional local tours( The participants of Tour A, Deep in the Heart of Matsue, will be divided into
the 3 groups, and each group departs at different time )Short rest in the hotel
Depart for the Opening Ceremony at Izumo Grand Shrine

16:30 – 17:15

Prayer at Izumo Grand Shrine

17:30 – 18:30

Opening Ceremony at Kari-haiden of Izumo Grand Shrine

18:30 – 19:00

Move to Shimane Winery by bus

19:00 – 20:30

Opening Reception at Shimane Winery

21:00

Move back to Hotel Ichibata< Overnight at Hotel Ichibta in Matsue >July 4th(Thursday)

6:30 – 8:30
Approx. 9:00

Breakfast and Check out by 8:30
Depart for the local session areas(Bus departure information will be available at the Summit Desk)
Arrive in Local Session Area. Local Session Program starts< Homestay >July 5th (Friday) and 6th (Saturday)
Local Session Program< Homestay >July 7th(Sunday)

By 15:00

Come back to Matsue by bus and leave the luggage at Hotel Choseikaku orHotel Tamai Bekkan in Tamatsukuri Hot Spring(If your host’s house is close to Matsue, your host may take you back to
Matsue. You can send your suitcase to the next visiting place by express-2-

16:00
16:00 – 18:20
18:30
19:00

courier service at the hotels )Meeting at Matsue English Garden
Closing Ceremony and Reception
Leave for Tamatsukuri Hot Springs
Arrive at Choseikaku or Tamai Bekkan in Tamatsukuri Hot Spring
Free time< Overnight at Hotel Choseikaku or Hotel Tamai Bekkan >July 8th (Monday)
6:30 –Breakfast and check out
JAL flight to Haneda

09:35 – 11:00
Fly to Haneda(JL 1664)
Meet a travel agent in the arrival lobby ofTerminal 1, and ride on the Airport Limousine
Bus to Narita Airport Terminal 2.

ANA flight to Haneda
Depart Choseikaku or Tamai
07:30
Bekkan for Yonago airport bybus
09:00 – 10:20
Fly to Haneda(NH 814)
Meet a travel agent in the arrival lobby ofTerminal 2, and ride on the Airport Limousine
Bus to Narita Airport Terminal 1.

Leave Narita for America

Leave Narita for America

08:00

Depart Choseikaku or Tamai
Bekkan for Izumo Airport by bus

Please note this itinerary may be subject to change.

-3-

Itinerary- Post Summit Optional Program

Post Summit Optional Program

OP1

Kyoto & Tokyo

Hotel Keihan Kyoto
Address: 31 Higashikujyo-nishisannou-cho, Minami, Kyoto, 601-8003‎Phone: +81-75-661-0321
Fax: +81-75-661-0987
E-mail: hkk1@hotelkeihan-kyoto.com

Shinagawa Prince Hotel
10-30 Takanawa 4-chome, Minato-ku, Tokyo, 108-8611 Japan
Tel: +81-3-3440-1111
http://www.princehotels.com/en/shinagawa/※ Volunteer Tour Leader : Mr. Nobuyuki Mori
※ Breakfast at hotels and all meals at host’s house are included.
July 8th (Mon)
07:30
08:55 – 13:50
13:50 -

Evening

Depart Choseikaku and Tamai Bekkan Hotel by bus for the
Matsue Station
Ride on the Express Bus to Kyoto Station from Matsue
Meet volunteers at Kyoto Station
Lunch
Check in Hotel Keihan
Kyoto Gion Corner Experience
http://www.kyoto-gioncorner.com/global/en.html< Stay at Hotel Keihan Kyoto >July 9th (Tue)Morning
Afternoon

Program in Kyoto
Meet host families< Homestay >July 10th (Wed)Morning
Afternoon
Evening

Program in Kyoto
Program in Kyoto
Potluck Party< Homestay >-4-July 11th (Thu)
08:45

Check out Hotel and walk to the Kyoto Station
Ride on Shinkansen “Hikari 514”,
bullet train, to Shinagawa (Tokyo)
Walk to Shinagawa Prince Hotel and check in.
Free time※ Reserve the Airport Limousine Bus to Narita of yourdeparture day in the hotel lobby.
< Stay at Shinagawa Prince Hotel >09:29 – 12:03
After the arrival at
Shinagawa

July 12th (Fri) or your departure day for America
More than 3 hours
before thedeparture time ofyour Int’l flight

Depart Shinagawa Prince Hotel and move to Narita Airport by
Airport Limousine Bus
Fly back to America※ There is no space in Train (from Kyoto to Tokyo) to place yourbig suitcase.

You should send it by express courier service(Takkyu-bin) to Shinagawa Prince Hotel from Tamatsukuri hot
spring or Kyoto.

Volunteers at Tamatsukuri and Kyoto will help

you to send it.
( The courier will deliver your bag to the designated place witharound $20 per a suitcase. The fee depends on the weight andsize of the luggage.)-5-

Itinerary- Post Summit Optional Program

Post Summit Optional Program
OP２ Hiroshima, Kochi &Tokyo

Hotel Sunroute Hiroshima
3-3-1 Ote-machi, Naka-ku, Hiroshima City, Hiroshima, Japan 730-0051
TEL: 81-82-249-3600 / FAX: 81-82-249-3677
http://www.sunroutehotel.jp/hiroshima/en/index.html

Shinagawa Prince Hotel
10-30 Takanawa 4-chome, Minato-ku, Tokyo, 108-8611 Japan
Tel: +81-3-3440-1111
http://www.princehotels.com/en/shinagawa/※ Volunteer Tour Leader : Mr. Kiyoshi Hirata※ Breakfast at hotels and all meals at host’s house are included.
July 8th (Mon)07:30
08:25 – 11:17
11:17 Afternoon
Evening

Depart Choseikaku and Tamai Bekkan Hotel by bus for the
Matsue Station
Ride on the Express Bus to Hiroshima Bus Center from Matsue
Meet volunteers at Hiroshima Bus Center
Lunch and Check in Hotel Sunroute Hiroshima
Sightseeing of Miyajima and Hiroshima Peace Memorial“Okonomiyaki Dinner” at Okonomi Village< Stay at Hotel Sunroute Hiroshima >July 9th (Tue)
07:00
08:00 – 11:51
11:51 -

Hotel check out and move to Hiroshima Bus Center
Ride on the express bus to Kochi from Hiroshima Bus Center
Meet volunteers at Kochi Station
Kochi Program Starts< Homestay >July 10th (Wed)Morning

Program in Kochi-6-Afternoon

Program in Kochi< Homestay >July 11th (Thu)
Go to Kochi airport with host
09:45 – 11:05(JL1484)or
10:35 – 11:55(NH 564)
12:30 –
Approx 13:00

Fly to Haneda Airport
Meet CIE staff or volunteer at the Haneda Arrival Lobby
Ride on Keihin Kyuko train to Shinagawa
Arrive at Shinagawa Station and check in Shinagawa Prince
HotelFree Time※ Reserve the Airport Limousine Bus to Narita of yourdeparture day in the hotel lobby.
< Stay at Shinagawa Prince Hotel >July 12th (Fri) or your departure day for America
More than 3 hours
before thedeparture time ofyour Int’l flight

Depart Shinagawa Prince Hotel and move to Narita Airport by
Airport Limousine Bus
Fly back to America-7-

Itinerary- Post Summit Optional Program

Post Summit Optional Program

OP４ Sendai & Tokyo

Hotel Monte Hermana Sendai
1-2-15 Kakyoin, Aoba-ku, Sendai, Miyagi, 980-0013, Japan
TEL: +81-22-721-7501
http://www.hotelmonterey.co.jp/en/htl/hermana_sendai/index.html

Shinagawa Prince Hotel
10-30 Takanawa 4-chome, Minato-ku, Tokyo, 108-8611 Japan
Tel: +81-3-3440-1111
http://www.princehotels.com/en/shinagawa/※ Tour Leader :Ms. Yoshiko Ando

※ Breakfast at hotels and all meals at host’s house are included.
July 8th (Mon)JAL flight to Haneda
ANA flight to Haneda
Depart Choseikaku or
Depart Choseikaku or
8:00
Tamai Bekkan for Izumo
07:30
Tamai Bekkan for Yonago
airport by bus
airport by bus
09:35 – 11:00
09:00 – 10:20
Fly to Haneda
Fly to Haneda(JL 1664)(NH 814)
Ride on the Monorail and JR train to Ride on the Monorail and JR train toTokyo station via Hamamatsucho.
Tokyo station via Hamamatsucho.
( Ms. Yoshiko Ando of CIE will attend)( Mr. Joji Yoshikuni of CIE will attend)
12:40 – 14:33
Ride on Shinkansen “Yamabiko 61”, bullet train, to Sendai
14:33 –
Meet volunteers of Sendai and walk to the hotel and check inFree Time< Stay at Hotel Monte Hermana Sendai >July 9th (Tue)Morning
Afternoon
Evening

Sendai program including visit to tsunami hit areas andMatsushima
Meeting with host family< Homestay >July 10th (Wed)Whole day

Program in Sendai-8-

< Homestay >July 11th (Thu)
08:50
09:16 – 11:24
11:24 -

Meeting at Sendai Station(Your host will take you to the station)
Ride on Shinkansen “Yamabiko 130”, bullet train to Tokyo
Move to Shinagawa Station by JR train
Check in Shinagawa Prince HotelFree Time※ Reserve the Airport Limousine Bus to Narita of yourdeparture day in the hotel lobby.
< Stay at Shinagawa Prince Hotel >July 12th (Fri) or your departure day for America
More than 3 hours
before thedeparture time ofyour Int’l flight

Depart Shinagawa Prince Hotel and move to Narita Airport by
Airport Limousine Bus
Fly back to America※ There is no space in Train (between Tokyo and Sendai) toplace your big suitcase. You should send it by express courier
service(Takkyu-bin)toShinagawa

Prince

Hotel

from

Tamatsukuri hot spring, making a small bag for 3 nights in Sendai.
Volunteers at Tamatsukuri will help you to send it.
( The courier will deliver your bag to the designated place witharound $20 per a suitcase. The fee depends on the weight andsize of the luggage.)-9-

Itinerary- Post Summit Optional Program

Post Summit Optional Program

OP5

Tokyo Free Time

Shinagawa Prince Hotel
10-30 Takanawa 4-chome, Minato-ku, Tokyo, 108-8611 Japan
Tel: +81-3-3440-1111
http://www.princehotels.com/en/shinagawa/※ Breakfast is included.
July 8th (Mon)JAL flight to Haneda
ANA flight to Haneda
Depart Choseikaku
Depart Choseikaku
or Tamai Bekkan
or Tamai Bekkan
8:00
07:30
for Izumo airport by
for Yonago airportbus
by bus
09:35 – 11:00
09:00 – 10:20
Fly to Haneda
Fly to Haneda(JL 1664)(NH 814)
Ride on the Keihin Kyuko train to Ride on the Keihin Kyuko train to
Shinagawa Station.
Shinagawa Station( Ms. Hiroko Todoroki of CIE will attend)( Ms. Eiko Matsuda of CIE will attend)
Approx. 12:00
Check in Shinagawa Prince HotelFree Time※ Reserve the Airport Limousine Bus to Narita of yourdeparture day in the hotel lobby.
< Stay at Shinagawa Prince Hotel >July 12th (Fri) or your departure day for America
More than 3 hours
before thedeparture time ofyour Int’l flight

Depart Shinagawa Prince Hotel and move to Narita Airport by
Airport Limousine Bus
Fly back to America- 10 -

_PREPARATION – BAGGAGE -◆◇◆ Baggage Allowance ◆◇◆When traveling internationally, baggage policies and fees differ from airline
to airline. Allowances for carry-on bags and checked luggage forinternational flights must be verified with each airline.
Any piece over the baggage allowance or baggage that exceeds the size
and/or weight limitations will be subject to additional charges.
Restrictions and allowances can change without notice, so be sure and verify
the information by contacting your airline.
*******************************************************_American Airlines
Number of Bags Allowed
One personal item*: No charge
One bag carry-on: No charge

TEL: 800-772-7117

http://www.aa.com/_Size and Weight Per Bag Allowed
Overall dimensions of 36 in/91 cm
Overall dimensions of 45 in/115 cm→ 22" x 14 "x 9"or 56 x 36 x 23 cm

Two bags checked. No charge

Overall dimensions of 62 in/158 cm
50 lbs./23 kgs*Personal item - includes: purse, briefcase, laptop bag OR a similar item and must fit under
the seat in front of you.

_United Airlines
Number of Bags Allowed
One personal item*: No charge

TEL: 800-864-8331

http://www.united.com/_Size and Weight Per Bag Allowed
Overall dimensions of 36 in→ No larger than 9" x 10" x 17"

One bag carry-on: No charge

Overall dimensions of 45 in/114 cm→ 14" x 9" x 22" or 23 x 35 x 56 cm

One bag checked. No charge**

Overall dimensions of 62 in/158 cm
50 lbs./23 kgs*Personal Items: such as a shoulder bag, backpack, laptop bag or other small item.
**Second checked bag service charges: $100 or 9,000 JPY (Japan to / from USA)

■ Checked Baggage Tips and Information

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

All checked baggage will be screened by the TSA.
Only use a lock that is identified as a "TSA-recognized locking
mechanism." For more information, visit the TSA Web site.
Your name and address must be on the outside of your baggage. Nametags are available at all airport baggage check-in locations.
Put your name and address on the inside of your baggage too.
Don't over pack. Bulging bags are not sufficiently constructed to support excess weightand may split during transport.
Do not pack fragile items inside your checked luggage.
11

_PREPARATION – BAGGAGE -◆◇◆ Restricted Items ◆◇◆For the safety and security of the traveling public, the Transportation Security
Administration (TSA), the Federal Aviation Administration (FAA) and/or airlines
have prohibited certain items from being brought onto airplanes in carry-on and/or
checked bags. To help you plan ahead and avoid the potential of additional screening,
be sure to check out the prohibited items list below and pack accordingly.
“You CAN NOT bring…”◆Sharp Objects ◆Sporting Goods ◆Guns & Firearms ◆Tools ◆Martial Arts & Self
Defense Items◆Explosive & Flammable Materials,

Disabling Chemicals & Other

Dangerous Items ◆Other Items such as Flammable liquid, Gel, or Aerosol Paint, etc.

※For the detailed information of these items, visit TSA’s website.

_TSA

TEL: 866-289-9673

http://www.tsa.gov/_◆◇◆ Liquid Rules ◆◇◆Liquids, aerosols and gels, in limited quantities, are safe to bring aboard an aircraft.
Each traveler is allowed one bag in order to limit the total volume of liquids,
aerosols and gels. Consolidating products into one bag and X-raying themseparately from the carry-on bag enables security officers to quickly clear all items.
■ 3-1-1 for carry-ons■ Declare larger liquids
Medications, baby formula and food, and breast milk are allowed in reasonable quantities
exceeding 3.4 ounces and are not required to be in the zip-top bag. Declare these items forinspection at the checkpoint. Officers may need to open these items to conduct additional
screening.
12

_PREPARATION – PACKING -◆◇◆ Clothes and Belongings ◆◇◆■ Clothing
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Most of the clothing you pack should be casual and comfortable, e.g. casual
trousers/ shorts and t-shirts/ polo shirts.
Trousers or skirts which allow easy movement will be useful when sitting
on the floor.
Check your itinerary before you pack. In most cases comfortable walking
shoes will be a must.
Light layers are good for staying cool in the heat. One or two light sweaters or jackets willkeep you warm in air-conditioned interiors.
You will often need to remove your shoes inside so pack shoes or sandals that are easy to
put on and take off.
The weather is likely to vary between sun and showers, so pack a sun-hat, sun-glasses anda folding umbrella.
If you pack one change of business casual clothes, such as Dress shirt (tie optional) for
men, skirt or smart trousers and top for women, it may be useful for the occasional formal
visit.

Dress Code at Izumo Taisha Shrine – Opening Ceremony
The opening ceremony is held in Izumo Grand Shrine, which is a very sacred place.
Although it is unnecessary to wear formal suits, dresses, or jackets for the ceremony, youroutfit should not*******************************************************
be too casual and rough as a Japanese manner. There is no specific rule,
but please refer the following guidance.
Please avoid:

Jeans, Shorts, Short skirt, Sandals, T-shirt, and Sleeveless shirt/top

You are allowed to wear:

Pants, Slacks, Shirt, Polo shirt, a Skirt which is not too short,sneakers.

※For more information, email to CIE office in Japan:

manjiro@manjiro.or.jp■ Toiletries and Pharmacy Items

If necessary, you will be able to purchase toiletries and pharmacy items in Japan.
However, you are advised to bring with you anything you use or take regularly.
Consider bringing the following: Travel sickness tablets
 Cold and flu medicine

 Mosquito repellent and bite relief Antihistamines

 Painkillers
 Sleeping pills/tablets

 High SPF sun-screen
 Medicine for indigestion, diarrhea, constipation

13

_PREPARATION – PACKING ■ Money

Japan is still a cash society, and outside of large hotels and restaurants, you
may find yourself unable to use a credit card. Japan is a relatively safecountry, and it is common to carry around even large amounts of cash.
However, of course, you must be careful to look after your belongings.
Although it is possible to withdraw cash in Japan (see below), participants
are asked to try to bring enough yen in cash to cover necessary expenses.
NOTE: You can exchange your dollar to yen at the arrival lobby of Narita Airport,
HOWEVER, most of you have to change the flights in very limited time, and so you arestrongly recommended to exchange your dollar to yen BEFORE you leave the U.S.
As of 05/29/2013, the exchange rate is ¥101.66 to the dollar. For up-to-minute rate check
http://www.xe.com

Withdrawing cash in JapanYou can withdraw money with the credit card or cash card published by the overseas
institution in Japan Post Bank ATMs. *Single transaction withdrawal limit will be 200,000
Yen as of May 27, 2013.
Japan Post Bank provides cash withdrawal services for credit cards and cash cards issuedby overseas financial institutions.Cards bearing the VISA, VISAELECTRON, PLUS,
MasterCard, Maestro, Cirrus, American Express, Diners Club, JCB, China Unionpay and
DISCOVER can make withdrawals at Japan Post Bank ATMs.
*Refer to the sign for each brand mark below.
*Some Maestro cards with IC chips are temporarily unable to make withdrawals at all
ATMs located in Japan (including Japan Post Bank ATMs) from April 19,2013.
MasterCard is providing information to customers on their website. For information on
usage of cards, please consult the card issuing financial institution.

In order to use international ATMs, ensure the following BEFORE leaving for Japan:Make sure that your credit or debit card can be used abroad.
Inquire what fees and daily and/or monthly limits are associated with international
withdrawals.
 Remember your card's secret 4-digit PIN.
 Notify your bank that you are going to use your card overseas, since many banks will
block a card which is suddenly used abroad, suspecting a fraud.

14

PREPARATION – PACKING ■ Rental Phone

It must be difficult for most of you to rent a cell phone upon your arrivalat the airport in Japan, because time is very short for the transit to
Shimane. Therefore, if you need a cell phone in Japan, you arerecommended to arrange the rent-a-phone BEFORE you leave the U.S.
The following addresses are useful website about rental phones.
Rentafone Japan: http://www.rentafonejapan.com/
Rentafone Japan provides convenient and low-cost mobile/ cell phone rental for short-term visitors toJapan. Free incoming calls. Free shipping. You need to apply BEFORE your departure, then they’ll
deliver your cell phone to the hotel you stay in Japan.

Cellular Abroad: http://www.cellularabroad.com/phone-rentals-japan
Cellular Abroad's prepaid cell phone service for Japan is ideal for those who desire an easy way to keep
in touch while traveling to Japan. You can rent OR buy a Japan cell phone BEFORE your departure.

Your Mobile phone in Japan
Contact your mobile phone provider to see if your phone will workin Japan. Compatible networks are typically available for phones inthe 3G model, although more models are becoming available foruse in Japan. Be aware that the charges for using your phone in aforeign country are exorbitant.

■ INTERNET access in Japan

In Japan, you will find many Wi-Fi signals which you can enjoy browsing the internet. Please
note they often require a password for security reasons. (In an effort to prevent internet-related
crimes, service providers are required to identify whom they are providing the services to.
Some require long-term contracts which normally are limited to residents of Japan.)Also, most accommodations are Wi-Fi internet-ready, but some hotels, especially in remoteareas, they only serve wired access. In general, Japanese style hotels at hot spring sites do notoffer the internet service in the room, but in the lobby.
For more general information about Internet Access in Japan, please check the following
website.
National Tourism Organization (JNTO)
http://www.jnto.go.jp/eng/arrange/essential/internet.html◆ Free WiFi, “SHIMANE_WiFi”
Shimane Prefectural Government provides free “SHIMANE_WiFi”
at several major sightseeing places and public meeting areas,such as airports, museums, etc., in Shimane.

15

_PREPARATION – PACKING -■ Gifts

It is a good idea to bring some inexpensive gifts for your home stay family.
Your hosts will be excited to receive anything American, especially if it islocal to the area you are from. Some ideas for gifts are:
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picture postcards from your home town
refrigerator magnets
American sports wear/ paraphernalia
local cookies or candy

picture books
T-shirts
baseball caps
stickers************************************************◆◇◆ Packing Checklist◆◇◆

 Comfortable clothes One set of business casual clothes Japanese YEN
 Small gifts

 Easy-to-put-on shoes/ sandals
 Socks
 Copy of passport(carry separately from passport)
 Plug adapter
 Sunglasses, hat Backpack and money purse/belt
 Tote bag/Travel bag for 2~3 nights(*)

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Toiletries and medicines
High SPF sunscreen
Mosquito repellent
Folded Umbrella
Small towels or handkerchiefs (**)
Alarm clock/ watch(*) With large suitcase, it is very difficult to take local trains and travel around in Japan.
Therefore, after the summit, some of you will be recommended to send your suitcase or any
large items to your next destination.
(**) In Japan, it is very common to have small towel or handkerchief with you, as the public
restrooms do not offer the paper towels very often.

16

_PREPARATION – BACKGROUNDS -◆◇◆ Climate in Shimane ◆◇◆In early summer, most parts of Japan get visited by a rainy season. It lasts from the
beginning of June and typically ends in the first half of July. It is hot and humid
in most of Japan, and just standing outdoors can make you sweat. Air conditioning
is widely used in Japan, so it may be a good idea to bring a light sweater or stole withyou. The sun can also be quite bright, so sun block may be needed.

■ Time Difference
Japan is 8 hours ahead of G.M.T. Daylight saving is not practiced in Japan.

Time DifferenceeaCaution!

New York, Washington DC-13 hrs

Chicago-14 hrs

Denver-15 hrs

Los Angeles, San Francisco-16 hrs

Heat Stroke!

Heat Stroke (Necchusho) is a series of physical illnesses caused by high internal andexternal body temperatures. Small children and elders, as well as people working or playing
sports in a fairly high temperature environment, are in danger of getting Necchusho. Though
not a high percentage, Necchusho continues to cause deaths in Japan, especially during thesummer.

How you can avoid
・ Do not go outside if the temperature is high and you do not feel well・ Constantly hydrate yourself by drinking water and taking rest breaks
・ Wear caps and hats outside to avoid direct sunlight
・ Avoid clothes with dark colors (they store heat)・

If you get Symptoms
If you or someone around you gets necchusho or shows symptoms, immediately consult
your host family or the summit volunteers!!!
SYMPTOMS:
Spasm, Cramping of muscles, Fainting, Increased breathing, Spasm of lips, Dizziness,
Decreased blood pressure, Increased heart beat and pulse, Excessive perspiration, etc.

17

_PREPARATION – BACKGROUNDS -◆◇◆ Japanese Conversation ◆◇◆Learning a little Japanese is one of the best ways to prepare for your trip. The phrases on thispage cover the basics. If you are interested in learning more, please see online resources such
as “Easy Japanese” (www.easyjapanese.org), or “Jim Breen’s Japanese Pages”(www.csse.monash.edu.au/~jwb/japanese.html).

■ Essential Japanese Phrases
Note: it is helpful to think of the pronunciation as similar to Italian.
a: as in grazie i: as in pizzau: as in uno
e: as in spaghetti o: as in oliva
Where you see two vowels together just pronounce each in turn. E.g. ai= a + i sounds like theEnglish word “eye”.
The consonant g is always hard, as in spaghetti, not as in gene.
Japanese is broken up into sounds each ending in a vowel (exception is “n”). Pronounce eachsound in turn and afford the same amount of time to each, e.g. Arigatou gozaimasu=
a-ri-ga-to-u go-za-i-ma-su
thank youarigatou gozaimasu
Excuse mesumimasen
how do you do/ nice to meet you
hajimemashite
let’s get on well together (commonly said)
douzo yoroshiku onegai shimasu
good morningohayou gozaimasu
hello (good day)/ good evening
konnichiwa/ konbanwa
good night
oyasumi nasai
I don’t understandwakarimasen
How much is this?
kore wa ikura desu ka?
I like …
… ga suki desu
(I’d like)… please… kudasai
Please (go ahead)
douzo
this is delicious!/ this is fun!/ this is oishii desu!/ tanoshii desu!/ omoshiroi
interesting!
desu!
Please teach meoshiete kudasai
NB Learn the bold part of the phrase first. It’s the important part that will make you
understood.

■ Useful Japanese Phrases during your homestay
on entering someone else’s houseon leaving the house if you are returning
Cheers! (before drinking)
Before eating
after eatingo-jama shimasu (sorry to get in the way)itte kimasu (I’m going to go now)
kanpai!
itadakimasu (I humbly receive)gochisou-sama deshita (what a treat)18

_General Information◆◇◆ Japanese-style Bathing ◆◇◆Though most of the rooms will have in suite bathrooms, it is normal to use the communal
baths to clean and bathe. It is particularly recommended that you follow the Japanese custom
of bathing before bed, a habit that helps to ensure a wonderful night’s sleep.

■ Using the Bath1) Enter the bathroom, removing shoes or slippers at the entrance. Men’s baths and women’sbaths are divided and the entrances will be marked. The Japanese sign for men is 男, thesign for women is 女.
2) Enter the changing room and take off all your clothes. Baskets or lockers will be provided
to store your belongings.
3) Enter the bath area. You may take a small towel in with you, but you should not get into
the bath with your towel.
4) Wash your body and hair before getting in the bath. Low stools and showers areprovided around the edge of the bath. You should sit down to wash. Shampoo and bodysoap are nearly always provided but it is a good idea to check.
5) After washing and rinsing your body and hair thoroughly, you can enter the bath. Enterslowly, to allow your body to adjust to the warm temperature.
6) The baths are for relaxing. You should not swim in the baths, rush around or make toomuch noise.






7) Stay in the baths for as long as you feel comfortable. The baths vary in temperature andyou should not stay in a very hot bath too long.
8) When you are ready to leave, get out of the bath and pour a little water over yourself towash away the sweat. Showering too much, when bathing in natural spring water, will
wash away the beneficial minerals from your skin.

19

_General Information

20

_General Information◆◇◆ Onsen (Hot Springs) ◆◇◆Caution!
People suffering from the following complaints SHOULD NOT ENTER THE ONSEN (hotsprings) : acute complaints (especially those with a fever), tuberculosis, malignant tumors,
serious heart conditions, breathing difficulties, kidney complaints, hemophilia, acute anemia,
general progressive diseases, pregnancy (especially women in their first and third trimester).

Precautions
For those with sensitive skin
Due to the high concentration of chlorine which occurs naturally in the spring water, thosewith sensitive skin are advised to allow their skin to become accustomed to the water bylimiting the time they spend in the bath to begin with.
For older people and those with high blood pressure Take time to relax during your vacation
 Make sure you relax for a while after arriving at hotel with Onsen before entering thebath.
 If using the bath in the early morning or late at night, make sure you enter withanother person.
 Spend plenty of time washing yourself and getting used to the hot water before
entering the bath.
 Try to sit with only the lower half of your body in the water, or lie in the shallow
end so as not to put too much pressure on your heart.
 Move your arms and legs around when in the bath.
 Do not use the bath more than twice a day.
General After eating: rest for between 30 minutes and an hour before entering the bath.
Bathing in an onsen decreases the blood flow to the digestive organs, thereby causing
one’s metabolism to slow down
 After exercising: rest for about 30 minutes before entering the bath. Exercising causes
blood to accumulate in the muscular areas, but bathing decreases the blood flow to
those areas thereby prolonging muscle fatigue. Bathing immediately after exercise also
puts too much strain on the heart.
 Try not to drink too much alcohol before entering the bath. Drinking alcohol increases
blood flow and can lead to higher blood pressure, a faster heart beat and even a heart
attack. Be careful also about drinking immediately after bathing, as the sudden dropin blood pressure, which occurs when one leaves the bath, can lead to faintness.
 Do not enter the bath if you feel unwell, particularly if you have a fever.

21

_General Information◆◇◆ Toilet in Japan ◆◇◆Two types of toilets are common in Japan: the western-style toilet with electronic washlet and
the Japanese-style squat toilet. Most of the toilets in the ryokan, in which we will be staying
will be the familiar western-style toilet. In public restrooms the majority of toilets will be theJapanese-style, with one or two western-style toilets usually situated furthest from the door.

Japanese-style toilet

Japanese-style toilet and toilet slippers

Electronic washlet toilet controls■ How to use
To use a Japanese-style toilet, simply stand with one foot on either side (facing the hood), andsquat over the hole. You should try to move as close to the front/hood as possible, to avoid
spilling over the back edge of the receptacle and onto the floor. For women, wearing
pantyhose can make using a squat toilet more difficult, wearing thigh-high stockings may be abetter option.

■ Toilet Slippers
In most homes and some public toilets, toilet slippers are provided in order to keep the toilet
area separate from the rest of the building. Slippers are usually positioned by the door (see thepicture). Don’t forget to remove the toilet slippers from your feet, and reposition them for the
next person to use when you leave. It is easy to forget, and most visitors to Japan are likely tomake the mistake at least once!

■ Public Toilets
Public toilets in Japan are plentiful and of a generally high standard of cleanliness. Nearly all
provide toilet paper, although it is a good idea to carry tissues just in case. Many do notprovide towels to dry your hands, and so most Japanese people carry a small towel orhandkerchief with them.

■Electronic “Washlet”

Many toilets in Japan now have electronic bidet systems called “washlets,” which arecontrolled by buttons usually located on the right hand side of the toilet. After using the toilet,
remain seated and press the button with a buttocks drawing to wash your buttocks, or the
button with a female drawing to wash female parts. Clean water will be squirted from a small
pipe to wash the corresponding areas. Please remain seated during this process or water willsquirt out of the toilet! When you are done with the bidet, press the stop button (usually a solid
square button or one with a kanji that looks like this: 止).

22

_General Information◆◇◆ Japanese Exit Signs ◆◇◆_Important!!_
The Japanese exit sign is a trademark of sorts for Japan. The symbol ofa green man running through a door oftentimes accompanied by anarrow (see photo above) will direct you to exits whether you are in a
train station, super market, or hotel anywhere in Japan. Please pay
close attention to the exit signs when you are in a building, particularly
in a hotel. We ask that you pay close attention to the exit signs in thebuilding as you find your room.

23◆◇◆ July 1&2, Mon.&Tue. ◆◇◆Airport (USA)When you arrive at the airport, go to your airline’s check-in counter to check in and checkyour baggage. You will need to check in 2 hours before the flight, so please arrive at the
airport in plenty of time. When the flight is full, it is particularly important to arrive early. *For baggage information please see pages 10 and 11.
Once you have gone through the security check, go into the departure lounge where you will
be able to enjoy duty-free shopping. Whilst enjoying your shopping, please make sure that you
know your boarding gate number and boarding time. These days, gate number often changes
even after the check-in. Be sure to arrive at your gate at least
45 minutes before the departure time.

Most of you will arrive in Narita airport on July 2nd, then have to move
to Haneda airport by bus to fly to Shimane. Your transit time is limited.
To shorten the time at the baggage claim in Narita, you may try to ask the
airport staff in America to attach “Door Side” tag to your suitcase(s)when you check your luggage.

■ Changing Money
Please exchange to Japanese currency at the airport in the U.S.
time to do it at Narita Airport.

You will NOT have enough■ Enjoy a comfortable flight








Drink plenty of water before and during the flight to ensure that you are hydrated. Avoid
caffeine and alcohol.
Set your watch to Japan time as you take off and try to sleep during Japanese night time.
Ear plugs, eye mask and a u-shaped travel cushion are useful for getting to sleep.
Pack a good book, preferably one that you have started a few days
previously.
Move your body. Follow the exercises in the in-flight magazine/
video and take regular walks around the cabin.
Wear comfortable clothing and remove shoes during the flight.
The cabin can get cold, so pack a comfortable sweater and ask forextra blankets if you need them.

24_Narita International Airport (NRT, Japan)■ Changing Money
Unfortunately, you may not have enough time to exchange currency at Narita airport. You arestrongly RECOMMENDED to prepare Japanese yen in America.

■ Airport Terminal Buildings
Narita has 2 terminal buildings, “Terminal 1” and “Terminal 2”.
“Terminal 1” has 2 wings,“north wing” and “south wing”. Terminal building is according to your airline.
Terminal 1 (south wing): United Airlines [UA]Terminal 2 : American Airlines [AA]■ Meet Volunteers and Travel Agents
On July 2nd, Summit volunteers and travel agents will be waiting for you at arrival gate with
the Summit sign board, wearing green kimono jacket (happi coat). Please look for themcarefully! Once get together, they will take you to the bus for Haneda airport.

(Meeting Point in the arrival lobby of Terminal 1 )■ Shopping
Narita Airport contains many shops and restaurants, and most of them can be found on the 4th
and 5th floor of the Central Building (中央ビル= chuo biru), and you can enjoy it when you fly
back to America.
“Narita nakamise” of Terminal 1 and Narita 5th Avenue of Terminal 2 are located on the 3rd
floor after outbound passport control. It contains a rich variety of shopping delights including
general duty-free stores, authentic boutiques from the world’s most famous fashion names, andJapanese souvenir shops.

25◆◇◆ July 3, Wednesday ◆◇◆_Morning Lecture:_8:30～9:45 at “Ume-no-ma” on the 2nd floor
Please join our morning lectures welcoming Prof. Koizumi and Prof. Maruyama, who havedeep backgrounds among US-Japan history. No registration needed. Feel free to stop by theroom and wake your brain up with the instructive lectures.
◆“Lafcadio Hearn―His Spirit from the West to the East”
By Prof. Bon Koizumi
Bon Koizumi, Great grandson of Lafcadio Hearn, was born in Tokyo,
1961, He received his MA in folklore, at Seijyo University in Tokyo. He
moved to Matsue, Shimane in 1987. Currently he is a professor of
University of Shimane, the Adviser of Lafcadio Hearn Memorial Museum,Matsue, and the Honorable Curator of Yaizu Lafcadio Hearn Memorial
Museum.

Lafcadio Hearn (1850-1904) was born in Greece, made remarkable
works in America as a journalist. He moved to Japan in 1890 as ajourney report writer of a magazine. He married a woman from a
Samurai family in Matsue, Shimane and got Japanese citizenshipand a new name, Koizumi Yakumo in Kobe, 1896. He wrote much reports of Japan andpublished in America. His works was read by so many people as an introduction of Japan.
◆“Escape from Manchuria-A True Story of Courage and Perseverance”
By Prof. Paul Maruyama
Paul Maruyama, a Colorado College lecturer in Japanese, haspublished a book entitled “Escape from Manchuria.” The book has
also been translated into Japanese and published in Japan. The
book details the story of Maruyama’s father, Kunio Maruyama, thena 37-year-old Japanese citizen, and his two friends who, together in
1946, escaped to Japan from Soviet-occupied Manchuria toeventually bring about the rescue and repatriation of nearly 1.7
million Japanese civilians trapped under Soviet oppression. Nearly
2,500 Japanese, including infants and children, were dying daily
due to cold, hunger, diseases, and even murder at the hands of theSoviet Army and revenge seeking mobs and bandits. The three men
personally appealed to General Douglas MacArthur, who was thenthe Supreme Commander for Allied Power occupying the defeated nation of Japan. “Mybook Escape from Manchuria serves as a reminder for Americans and Japanese that, because
the United States treated the defeated people of Japan with respect and dignity after Japan’ssurrender, a lasting peace has endured that is reinforced by a mutual feeling of respect for one
another,” says Paul Maruyama.

26

Local TourOn the next day of your arrival in Shimane, July 3rd, most of the participants are joining the
local tours during day time. There are three different plans, so that please check your bus
carefully and come down to the hotel lobby.
*This is not a day for checking out. You can leave your large items
at your hotel room.

■ Meeting Time: 9:55AM at the Hote Lobby■ Departure Time:【A】 Deep in the Heart of Matsue

10:00 AM

【B】 Adachi Museum of Art and Yasugi-bushi【C】 Yuushien Garden and “Gegege-no-Kitaro”

You will meet around 50 Japanese Grassroots Summit Alumni members who
participated in the past Summits held in America. They are from the otherregions of Japan and will also ride on the bus to Adachi Museum and Yuushien
Garden with you.

They will join the Opening Ceremony and Reception, butstay in another hotel in Izumo city.

They are eager to communicate with you

to build the new friendship.

_Opening Ceremony
After coming back from the local tours, you will have a short break. You can stay and take arest in your hotel room until the departure time to the Opening Ceremony in the Izumo Grand
Shrine. There will be 3 buses leaving for the venue, and you will be informed which bus you
should get on at the Summit desk in the hotel lobby at your registration on July 2nd, theprevious day. Basically it is the same bus you took for the local tour during the day time.
For dress code, refer to the page 13 and prepare proper appearance before you leave.

■ Meeting Time:

3:15PM at the Hotel Lobby■ Departure Time:

3:30 PM for all buses27◆ PROGRAM
17:30 – 18:30 Opening Ceremony at Izumo Grand Shrine-

Welcome speeches
Presentation by Texas Callisburg Delegation
Exchange of the globe between Kyo and Scott

18:30

Bus Ride to the Shimane Winery* Ride on the same bus you got from the hotel.

_Welcome Reception
After the Opening Ceremony, the Welcome Reception is planned in the Shimane Winery,located about 10 minutes from Izumo Grand Shrine. All participants will get on the bus to thevenue. At the winery, BBQ dinner will be served.

◆ PROGRAM
19:00 – 20:30 Welcome Reception at the Shimane Winary

21:00

-

Welcome speech
Introduction of Key Persons
Toast

-

Local Entertainment “Izumo Kagura”-

Closing speech
Bus Ride for Hotel Ichibata (About 45 min. drive)* Ride on the same bus you got from the hotel.

28◆◇◆ July 4, Thu. – July 6, Sat. ◆◇◆_Local Session - Homestay Program
In the morning of July 4th, participants will check out (*) the hotel and travel to theirrespective local session area. There will be several buses according to the destination.
However, some participants will be picked up by their host families directly at the hotel. You
will be informed which bus you should ride on or how you will meet with your host family,
when you register at the Summit Desk in Shimane on July 2nd. For double check, pleasereconfirm your transportation a day before on July 3rd evening at the Summit Desk.
The lobby will be crowded in the morning. Please take ENOUGH TIME for checking out
before your departure time.

■ Departure Time: (Subject to change)
Please confirm the final schedule at the Summit Desk on July 3nd evening

8:30 AM
9:00 AM
8:00 AM【1】

For Ohda, Gotsu / Hamada, and Masuda【2】

For Hirata/Izumo, and Izumo【3】

For Unnan and Okuizumo【4】

For Oki and Yasugi*For Matsue local session, details will be provided at the Summit Desk.
more details will be informed at the Summit Desk on July 2nd.

Departure time and**********************************************■

Homestay in Japanese House
At your local session you will stay with a Japanese family. For many
participants the home stay is the highlight of their summit experience.
Staying in a Japanese home gives you a unique insight into how people inJapan go about their daily lives. They warmly welcome you, and will give
you a perfect experience of meaningful grassroots exchange.

It is said that the home stay is a step into the unknown, and it is therefore quite natural to feel alittle nervous about it beforehand. Each person’s home stay experience will be unique tohim/her, but the following are some general points which might help ease you into your new
Japanese life.

29◆◇◆ Local Session ◆◇◆【Gifts】
It is recommended that you bring some inexpensive gifts from yourhometown for your home stay family.

【Meals】
Japanese meals are often served at the same fixed times. Lunch is nearly
always at 12 o’clock. Breakfast will depend on what time the family getsup, but is often served between 7 and 8 o’clock. Dinner is usually from 6 to
7 o’clock.
In Japan beer is often drunk as a toast. Those who don’t drink alcohol willprobably be offered oolon cha, a cold tea, or juice. Wait until everybody has a drink in theirglass, and for the cheer of “kanpai”, before taking a sip.
A traditional Japanese breakfast is based around rice and miso soup. Regular accompaniments
include fish and small dishes of vegetable or tofu. Before eating is the time to say“itadakimasu”, I humbly receive (see “home stay phrases”). Eat with chopsticks (do yourbest!). Each part of the breakfast is served on a separate small plate at the same time. It is
acceptable to pick up small dishes and bring them close to your mouth before picking up thefood with your chopsticks. Rice is served and eaten plain(not covered in soy sauce). Soup is drunk directly from the bowl, and the chopsticks can beused for picking up any bits that the soup contains. There are no rules as to the order in which
you eat the dishes. After eating is the time to say “gochisou-sama deshita”, that was a real treat(see “home stay phrases”).

【Shoes】
In all Japanese homes you will be expected to take off your shoes when entering. Inside thefront door there will be a special area for removing and storing your shoes.
Do not step up into the house with your shoes on. This is the time and place
to call out “o-jama shimasu”, the standard greeting which means “I am
about to intrude into your home” (see “home stay phrases”).

【Bathing】
It is a custom to bathe in the evening before going to bed, in order toclean your body when you get into your futon. A Japanese bathroom will
have a bath and a shower. Use the shower first to clean and rinse yourbody and hair, and then get into the bath for a soak. The whole family will
use the same bath water, so make sure you are properly clean before
entering, do not get any soap in the bath, and do not pull out the plug
when you are finished!

30◆◇◆ Local Session ◆◇◆【Communication】
If you are unable to speak much Japanese and your hostfamily is unable to speak much English, you may be worried
about how to communicate. If you are patient and have an
open mind, you are likely to discover that it is possible tocommunicate a great deal, even with no common language.
Props are certainly useful. It is a good idea to bring along
photos, objects and pictures from your home that you will beable to share. A good electronic dictionary is also a nice backup. Finally don’t be afraid to ask
questions. Your host might say they can’t speak English, but they know more than they let on.

- NOTES -31◆◇◆ July 7, Saturday ◆◇◆_Closing Ceremony
Participants, home stay families and staff will gather in the Matsue English
Garden to celebrate the end of the 23rd Grassroots Summit. Your host familyor the Key Person will take you to Tamatsukuri-Onsen where you stay on that night.
Please come back to your hotel in Tamatsukuri by 15:00 and complete check in process. After
dropping off your luggage at your room, you will come to the Matsue English Garden withyour host family or by Bus leaving at 15:30.

■ Departure Time: 15:30 for the participants who take Bus from the hotel.
* Some participants will go to the venue with your host family.

◆ PROGRAM
16:00

Getting together at the Matsue English Garden

16:30 – 18:20 Closing Ceremony

18:30

-

Closing speeches
Looking back the Local Sessions
Introduction of the 24th Grassroots Summit in San Diego-

Reception
Toast
Local Entertainments-

Local Music Performances, etc.
Bus ride to Tamatsukuri-Onsen(About 20 min. drive)32◆◇◆ July 8th, Monday ◆◇◆_Departure/Post Summit Optional TourOn July 8th, some participants will return to the US, while others
will travel to the location of the Post Summit Optional Tours.
As the departure times and destinations differ, please be sure thatyou are ready to board the correct bus at the correct time.

■ Planned Bus Times and Destinations:

Subject to change(*)

ProgramMeeting Time at
the lobby (**)

Departure

To Matsue Station, Optional Pragram [A]:Kyoto Homestay

7:15 AM

7:30 AMTo Matsue Station, Optional Pragram [B]:
Hiroshima and Kochi Homestay

7:15 AM

7:30 AMTo Izumo Airport, Optional Program [C]:(for the flight to Haneda/Sendai Homestay)

7:45 AM

8:00 AM

To Yonago Airport, Optional Program [C]:(For the flight to Haneda/Sendai Homestay)

7:15 AM

7:30 AMTo Izumo Airport, Optional Program [D]:(for the flight to Haneda/Tokyo Free Time)

7:45 AM

8:00 AM

To Yonago Airport, Optional Program [D]:(For the flight to Haneda/Tokyo Free Time)

7:15 AM

7:30 AMTo Izumo Airport, Coming back to US(for the flight to Haneda)

7:45 AM

8:00 AM

To Yonago Airport, Coming back to US(for the flight to Haneda)

7:15 AM

7:30 AM(*) Please confirm the final time schedule at the Summit Desk on July 7th evening

For more details about Post Summit Optional Program,check out the Itinerary Pages.

33◆◇◆ Emergencies ◆◇◆_Summit Desk_
The Summit Desk will be located in the lobby of each hotel. During your homestay, if you
feel unwell, tell your host family.
If it is difficult to communicate with your host family, please ask to use their telephone andcall the Summit Desk.

_Contacts
The cell phone numbers of volunteer staff, whom you will meet in the
Narita airport, will be informed you before you leave America.
The numbers for the emergencies during the Local Session will be
provided when you arrive in Shimane.

HEADQUARTERS
Email: Manjiro@manjiro.or.jp-------------------------------------------------------------July 2nd - July 3rd (Evening) & July 4th (Morning)
Hotel Ichibata Tel: +81-(0)852-22-0188------------------------------------------------------------July7th and July 8th (Morning)
Tamatsukuri Hotel CHOSEIKAKU Tel: +81-(0)852-62-0711
Tamai Bekkan Tel: +81-(0)852-62-0524■ Internet Access in your hotel
Hotel Lobby

Hotel Room

Hotel Room

WiFi

WiFi

Cable LAN Port

Hotel Ichibata

○

×

○

CHOSEIKAKU

○

×

×

Tamai Bekkan

○

×

×

34

◆◇◆ Appendix ◆◇◆_Thank you letter_
After returning home from Japan, it is a good idea to send a letter orcard to your host family to thank them for looking after you. Try tosend something within one or two weeks of arriving home. Not only
will the courtesy be greatly appreciated, a prompt communication withyour family is the best way to ensure that your communication withthem continues into the future. It is OK to write your letter in English. Try to make your letter
easy to understand by writing in short sentences and using clear handwriting. If you think yourhandwriting is hard to decipher, you can type a letter and enclose it in a handwritten card.
Try to include not only thanks for your stay, but also your impressions of the trip: whatsurprised you most, what touched you most, what did you learn, which memories will you
treasure. Enclosing photographs from your trip is also a nice idea.
Keeping in touch with Japanese friends and continuing to share ideas and experiences withthem in the future is what grassroots exchange is all about, so why not get into the habit ofsending occasional emails and seasonal greetings cards too.
Writing a whole letter in Japanese is challenging, but it is not difficult to include a few wordsof Japanese, and doing so will delight the recipient. You can write either in Japanese script or
Romanized script.

EnglishPronunciation

thank you very much

Doumo arigatou
gozaimashita

どうもありがとう

keep in touch!

renraku o toritsuzukemashou!

連絡を取り続けましょう！

I had aexperiencevery

precious Totemo kichou na
keiken deshita

Japan is a wonderful country- was delicious!

Nihon wa
subarashii kuni desu ne- wa oishikatta desu!

Japanese
ございました

とても貴重な経験でした
日本はすばらしい国ですね-はおいしかったです！

You must come to (e.g. New Zehi (e.g. New York) niYork)kite kudasai ne

ぜひ(place name)にAmerica

America

アメリカ

Japan

Nihon/ Nippon

日本

Friend(s)tomodachi

友達35

来てくださいねShare your Experiences of the Shimane Summit!
After the summit ends, the Center for International Exchange will put together the reports on
the summit activities, and a compendium of participants’ impressions and experiences. To help
us produce these works we would like to ask you to tell us about your experience of the
Shimane Summit, and any optional program you took part in.
Thank you for your kind cooperation.
■ Comments
Please write about your experience in the space provided “For Participant”
on the following page. There is space on the other side for your host family
to write their impressions. You are welcome either to fill the whole space,or just to write a few lines.
■ Photos
We would be delighted to receive any photographs that you took at the summit, especially any:
 Pictures with your host family
 Pictures of local session/ optional program activities
 Pictures which capture the spirit of Shimane/ the spirit of Japan
 Pictures of the opening/closing ceremonies
We ask that digital photos be sent unedited.
■ You can send comments and photographs to us in one of four ways:
1) Hand them in at the summit.
2) By post to: Center for International Exchange
602 Grande Axe, Kouji-machi 2-12-18, Chiyoda-ku, Tokyo-to,
102-0083, Japan
Please note we cannot return photos

3) By email (digital pictures) to: manjiro@manjiro.or.jp
4) By fax to: (81) 3-3511-7175

NOTE
The comments and photographs that you submit may be used in our newsletters, website,annual report, and/or in a compendium of participants’ impressions and on our homepage.
If you would like your impressions to remain anonymous, you may either choose to omit
your name, or you may indicate in writing that you do not wish your name to be
published. If you would not like your comments or photographs to be published at all,please indicate that they are not to be published.

36

_Comments for Summit Records<For Participants>

Finally, did you find this Shimane Summit Guide useful? Are there any ways you would
like to see it improved in the future?

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_Comments for Summit Records< For Host Family>

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