New Planting Procedure – Notification Statement

NPP Reference Number

CU-890216-NPP

Country of the NPP Submission:

Papua New Guinea

RSPO Membership Number

1-0008-04-000-00

Name of Subsidiary (if any):

New Britain Palm Oil Ltd

Name of Management Unit:NBPOL – West New Britain

Name(s) of Estate(s) covered under thismanagement plan:

Balave North, Balave South, Kandoka, Kintakiu, Linga Linga,
Ottos Block, Ritchies Block
Tapakasi North and Tapakasi South were subsequently excluded.

Location of NPP area:

Papua New Guinea, West New Britain

Address of NPP area:

New Britain Palm Oil Limited, P O Kimbe, West New Britain
Province, Papua New Guinea

Business/operation Permit Reference
Number and Issuing Authority:

Certificate of Incorporation No : 1-1874

Size information (ha)a) Total area as per permit:

2430.18b) Area for new planting:

967.86c) HCV area (if any):

1124.29d) HCS forest (if any):

1138.87e) Peatland (if any):

0Papua New Guinea; Registrar of Companyf) Steep terrain (if any):

475.94Is classified as buffer as well.
g) Riparian buffer (if any):

475.94Is classified as buffer as well.
h) Marginal and fragile soil (ifany):
Projected GHG emissions

01581 tCO2e

RSPO NPP 2021 Notification Statement

1Geospatial Coordinates

1.
2.
3.
4.
5.
6.
7.

Kandoka: -5° 30' 31.43" / 149° 50' 2.4"
Lingalinga: -5° 33' 9.72" / 149° 43' 48"
Balave south: -5° 32' 57.66" / 149° 52' 19.2"
Balave north: -5° 31' 44.72" / 149° 52' 4.8"
Kintakiu: -5° 6' 11.56" / 150° 7' 40.8"
Ritchie’s block: -5° 29' 39.44" / 150° 21' 36"
Otto’s block: -5° 32' 0.13" / 150° 20' 31.2"

Boundary Maps(Note: must be at least 300 dpi. Include clear relevant legends, title, scale)

RSPO NPP 2021 Notification Statement

2Areas and proposed time for new plantingLocation

Proposed Time Plan for Development
MonthApprox. size of clearing

Year

Tapakasi North

Jan2024(subsequentlyexcluded )2.03

Tapakasi SouthJan

2024(subsequentlyexcluded )14.67

Linga Linga

Jan

2024

324.25

Kintakiu

Jan

2024

120

Balave NorthJan

2024

56.18

Balave SouthJan

2024

88.69

RSPO NPP 2021 Notification Statement

3KandokaJan2024

350.53

Richard’s BlockJan2024

15.32

Otto’s BlockJan202412.89

TOTAL

984.56**Tapakasi North and Tapaksi South is removed from the proposed NPP since both areas are within an existingcertified area. Both Tapaksi North and South are mentioned in this NPP as per company’s initiative to betransparent on its land development. Therefore, total proposed land development area that is undergoing theRSPO NPP process is 967.86Ha (After deducting both Tapaksi North and South’s proposed land development
which is already within a certified area, where RSPO NPP process is not required).
Note: Please add rows if there are more locations planned. This section is an indicative plan by RSPO memberson the land clearing that will be conducted. This information is also useful for growers to monitor their own
progress and to plan for their Time-bound Plan for certification.
Summary of the NPP Verification by CB
NBPOL, Sime Darby proposed to conduct new planting in area which is located outside it certified area at 967.86
ha as per breakdown:
Site nameTapakasi
North
TapakasiSouth
Lingalinga
Kintakiu
BalaveNorth
BalaveSouth
Kandoka
Richard’s
Block
Otto’sBlockAssessment Area (ha)Proposed NPP

Coordinates of the centre ofthe site (decimal degrees)

Customary

19.78

0.00

150.7714, -5.505925

Customary

54.90

0.00

150.7854, -5.564489

Freehold
Customary

957.96211.55324.25120.00149.7302, -5.552698
150.128, -5.103213

Customary

363.2856.18

149.8677, -5.529088

Customary

176.0188.69

149.8725, -5.549349

Customary
State Lease (Land Settle
Scheme Block)Customary(socialised
through a CLUA)

618.49350.53149.8339, -5.508725

12.89

12.89

150.3599, -5.494289

15.32

15.32

150.3418, -5.53337

2,430.18

967.86

Land tenure

All required assessment as per NPP 2021 guideline has been conducted and verified by auditors via siteverification and stakeholders’ consultation. Positive feedback from the community involved since they wereexpecting and awaiting the oil palm planting to commenced back in 2016.
The verification checklist was detailed out in - RSPO NPP 2021 PNG & SOLOMON ISLAND Checklist for NPP
Verification WNB/Kimbe 2022. The desk review was conducted on the 17/08/2022 - 18/08/222 and onsite
verification conducted from the 22/08/22 - 29/08/22.
However, during verification, there are clarifications and justification were needed by the auditors, in order toensure compliance during verification. Thus, some points were highlighted, and the company is required toRSPO NPP 2021 Notification Statement4

provide closures on issues raised by the auditors. The issues raised based on the P7 requirement for NPP.
(Details can be referred to the NPP verification findings form)
Issues during verification
1. The company legal register was updated in 2021, there is no information on the type of the legal documents(permit or license) and its validity. The description for column evidence were too general and referring toother sets of documents.
All legal documents (permit & license) and its validity for (all requirement/ act & regulations) have been
submitted an verified. It is found that all permit and licenses has been updated.
2.
Site
Kintakiu

BalaveKondoka
Linga- Linga

Ottos
Richards

Findings
There is no physical boundary markers sighted. Sample points; 645, 646, 647 and 648.
There was no demarcation on the parameter of the concession area. There was nodemarcation between the HCVHCS and the proposed development area.
Sighted a group villagers’ youth with the chopped woods within the HCS area adjacent
to point 647. The sign of chopping activities was sighted within the area.
There are no physical boundary markers sighted.
There are no physical boundary markers sighted.
HCV 5 – spring is to be demarcated
There are no physical boundary markers sighted.
Gardening activities sighted within the buffer zone – riverbanks
Villagers shifted from the enclave to the sand banks
There are no physical boundary markers sighted.
Unidentified oil palm planting next to Ottos block
There are no physical boundary markers sighted.
There is oil palm already planted within the proposed area. 2016 planting – confirmedwith the owner.

Revisit completed placing of physical boundary markers on all NPP areas. Evidence of photos samples
submitted. Maps for both NPP and Non NPP have also been submitted and verified.
3. There was no evidence demonstrating workers and stakeholders understands the company SOP.
a. Awareness covered for both NPP and Non NPP, evidence uploaded under requested documents inTeams folder which has been verified.
b. 3 SOPs and working Manual samples each for Mills and Plantations. All samples uploaded in Teams
folder under request documents which has been verified.
4. The Environmental Aspects Register was last updated in July 2021
a. Environmental Aspects Register was updated July 2022 and Management Review held on August2022.
5. There is no evidence that engagement conducted with the affected parties since the assessment take place.
During the SEIA assessment in 2019 where only 3 parties assess such as government, NGO’s and employees.
a. Attendance of meeting engagement with the communities submitted.
b. Balave - 3 samples meeting minutes (Meeting with leaders/FPIC meeting with villagers/ SEIAmeeting)

RSPO NPP 2021 Notification Statement5

c. Kintakiu – 4 samples meeting minutes (Meeting with leaders/FPIC meeting with villagers/ SEIA
meeting/Outcome of NPP)
d. Lingalinga – 1 sample meeting minutes (Meeting with leaders)e. Kandoka VOP - meeting minutes’ sampled (Meeting with leaders/FPIC meeting with villagers)
f. Communication records with affected communities submitted.
6. There is no SEIA monitoring and management plan review
a. Reviewed management plan 2022 submitted and verified.
7. Sighted the proposed area for Richard blocks are already being planted with oil palm – 2016 planting –Richards block, 2016 poisoning covered a total of 2.53 hectares and only 1.7 hectares was replanted. 240
seedlings were issued in 2016. Replant inspection request map block 755 Kaus LSS submitted, stock delivery
and Lease copy uploaded. Status of Richards in 2016 planting is 2nd cycle. Evidence was submitted
8. Annual negotiation agreement demonstrating FPIC process.
a. Consultation with communities done annually, sample submitted and verified.
9. The enclave area which identified in the HCV assessment inhabited by partly Sapulo Clan was vacated, andthey shifted to the nearby sand banks. Based on the information from one of the youth Mr. Tompo, thecommunity left the area somewhere in 2018 due to boat inaccessibility during low tide ( The sea wasshallow and they are facing difficulties to boating to the shore. Although there is no new lands are notacquired in areas inhabited by communities in voluntary isolation, the activity of vacating the enclave land
are to be identified in the company NPP IMP plan.
The revised NPP IMP mentioning about the issue have been submitted and verified.
10. Land ownership evidence
Land ownership evidence copy submitted and verified.
11. LUCA report is more than 1 year The assessment must be current at the time of the NPP submission (lessthan two years old)
Sighted firewood collection at the NPP areas,
Based on the IMP: The company are required to e stablished an agreement with the community about noclearance / logging within the HCV areas. This is especially relevant to the national road through Lingalinga
a. Review of LUCA report done for the NPP with 2022 land cover added and uploaded which has beenverified.
b. Consultation with the communities done through awareness on firewood collection,
encroachments on HCV / Buffers at NPP, attendance of evidence submitted and uploaded which
has been verified.
The company also initiated to carry out, volunteering NPP initiative verification within its own certified unit.
Site name
Numondo North
Numondo South
HeallaLand tenure
Numundo Plantation WNB
Numundo Plantation WNBHealla Plantation- WNB

Assesment
Area (ha)NPP Verified

Coordinates of the centre of thesite (decimal degrees)

72.18

72.18

5°28’10”S150°04’57”E197.86

197.865°30’11”S

150°04’34”E

67.99

67.99

5°30’51”S

150°04’00”ERSPO NPP 2021 Notification Statement

6Bilomi
Kaurausu
Kautu

Bilomi Plantation - WNB
Kaurausu Plantation WNB
Kautu Plantation - WNB

149.39149.395°39’11”S150°41’24”E

95.36

95.36

5°39’51”S150°114’10”E

106.66106.66

5°37’35”S150°42’56”E

689.44689.44All required assessment as per NPP 2021 guideline for the area within management unit has also been
conducted and verified by auditors via site verification and stakeholders’ consultation.

Acknowledgement by RSPO Member

NBPOL – West New Britain of Sime Darby Plantation
acknowledges that this NPP submission had been conducted inaccordance with the New Planting Procedure 2021. Allassessments had been carried out accordingly and without any
prejudice. Sime Darby Plantation will ensure all legal
requirements are continuously met pre, during and postdevelopment of this NPP area.

Confirmation by Certification Body

The work recorded in this NPP submission by NBPOL – West New
Britain of Sime Darby Plantation at Papua New Guinea has beenverified by Control Union (Malaysia) Sdn Bhd and has been carriedout in accordance with the requirement of the RSPO New Planting
Procedure 2021 for the time being in force and in that respectthat this area is considered satisfactory for development of newplantings.

SignaturesNBPOL – West New Britain, Control Union (Malaysia) Sdn
Subsidiary of Sime Darby Bhd
Plantation
Name of Person Responsible:

Name of Lead Auditor:

ZARALYN YAKOPA

MOHD EZANI BIN ABDUL AZIZ

Designation:
Sustainability Manager
Signature:

Designation:
Lead Auditor
Signature:Date: 09/10/23

Date: 09/10/23

RSPO NPP 2021 Notification Statement

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