Hyogo Prefectural Ashiya International Secondary School
2023 Application Guidelines
1. Candidate Eligibility
To be eligible for application, candidates must meet the following requirements:(1) Age & School Enrollment① Graduation from an elementary or equivalent school in March, 2023.
② If not currently enrolled in an elementary school, must have been born between April
2nd, 2010 and April 1st, 2011.
(2) Falls into one of these categories and is willing to stay all 6 years① Category 1: Non-Japanese students unfamiliar with Japanese language & culture andchildren who came to Japan after April 1st, 2017 and don’t have Japanese nationality.
② Category 2: Japanese returnees from abroad. Children who came back to Japan after
April 1st, 2017 and had lived abroad with their parent(s) /guardian(s) etc. for 1 year
or more continuously.
③ Category 3: Students who understand our school’s goals and wish to use theirexperience to study or live abroad in the future(3) Residency
Living in Hyogo prefecture with parent(s)/guardian(s) (person(s) with parental rights
or caregiver(s) if there is no one who has parental rights)

2.

Available Spaces: 80[Category １ – 30,Category 2 – 30,Category 3 – 20 ](Please refer to “1. Candidate Eligibility – (2)”).
However, if the number of successful applicants for each category is less than the numberof available places for each category, the number shall be filled by the applicants for othercategories.)

3. Zoned Districts: School is zoned for all districts in Hyogo
4. Document Request Process(1) Application Form
① Document request starts from Tuesday, November 22nd, 2022. Please submit this letterby Friday, December 16th, 2022, as a rule.
② How to get the Application Forms(ⅰ) Send a letter to this school with “Application Form Request” written in red ink on thefront of the envelope
Sent letter must include a self-addressed return envelope (A4 size), including returnstamp already placed on it (140 yen)(ⅱ) If applying as a returnee(Category 2), also write “Returnee” in red ink on the frontof the envelope so that we know to include the Proof of Residency Abroad form.(Pleaserefer to5(2)⑦)(ⅲ) If you apply from outside Hyogo(“outside Hyogo” includes “abroad”) or if you live in
Hyogo and attend a school outside Hyogo, please write one of“Outside Hyogo”,“Abroad(local school)” or “Abroad(Japanese school)”, in red ink on the front of the returnenvelope so that we know to include the Application Approval Form.

(Please refer to4(3))(ⅳ) If you require translated sample forms, also write the name of your preferredlanguage in pencil on the front of your return envelope so that we know to include
translations. (Please understand that this is dependent upon availability.)(2) Entrance Examination Application & Recommendation Form
Please ask the candidate’s elementary school principal to complete the following
documents so that you can submit the Application documents during the application
period. (Please refer to 5(1))(i) Once a parent/guardian has completed the Entrance Examination Application (EEA)/
Examination Ticket(Please refer to 5(2)①)(with candidate’s photo attached), it must be
submitted to the candidate’s elementary school principal for her/his approval. Pleasereacquire the EEA/Examination Ticket once approval from the principal has been
received.
(ii) Submit the Recommendation Form(Please refer to 5(2) ③ ) to the candidate’s
elementary school principal for her/him to fill out. Upon reacquisition of the completedform, please make sure that the principal has sealed it in an envelope.
(3) Applicants Outside Hyogo(i) Candidates currently living outside Hyogo who will relocate to within Hyogo by Friday,
April 7th, 2023 and those who live within Hyogo but attend an elementary school fromoutside Hyogo must obtain approval to apply from the Ashiya International Secondary
School principal.
(ii) Candidates fitting these criteria must submit the Application Approval Form(Pleaserefer to 4(1)②(ⅲ)) and any other required documents between Wednesday, January 4th,2023 and Wednesday, January 11th, 2023 between 9:00 and 16:30.(excluding Saturday,Sunday, and national holiday)
For “other required documents”, please make inquiries to the school.
(iii) The Application Approval Form and other required documents must be submitted inperson by a parent/guardian. Applications submitted through the post will not beconsidered. If a third party comes to submit the application instead, please make sureto bring a completed letter of proxy signed by the prospective student’s parent/guardian.
Letter of proxy can be downloaded from our website.
If your request is approved, you will receive the Proof of Application Approval.(Peaserefer to 5(2)⑧)

5 How to Apply(1) Application Period(i) Thursday, January 12th, 2023 to Tuesday, January 17th, 2023 (Excluding Saturdayand Sunday)(ii) Applications are accepted from 9:00 – 16:30 (9:00 – 12:00 on the last day, 1/17)(iii) Submitted applications should contain all necessary documents as described in “5How to Apply – (2) Necessary Documents”(iv) Applications must be delivered by a parent/guardian. No applications submitted
through the post will be considered.

If a third party comes to submit the application

instead, please make sure to bring a completed letter of proxy signed by the prospective
student’s parent/guardian. Letter of proxy can be downloaded from our website.
(2) Necessary Documents① EEA/Examination Ticket(Please refer to 4(2)(ⅰ))② Candidate’s Reasons for Applying (must be written by the candidate)③ Recommendation Form (must be completed by candidate’s elementary school principal
and submitted in a sealed envelope)(Please refer to ４(2)(ⅱ))④ ¥2200 Application Fee⑤ A copy of the Basic Resident Register [住民基本台帳 Juuminkihondaicho] (ResidenceCertificate)(Only needed if the candidate meets Category 1 requirements (Pleaserefer to “1. Candidate Eligibility – (2)”) Note: If the candidate currently lives abroadand cannot submit this document, they must submit a document proving their nonJapanese citizenship (i.e., copy of passport, etc.)⑥ Proof that shows the period the applicant resided abroad (Only needed if thecandidate meets Category 1 requirements.

Copy of passport, etc )⑦ Proof of Residency Abroad (all returnee students(Category 2) must submit thisdocumentation). (Please refer to4(1)②(ⅱ))⑧ The Proof of Application Approval (in the event of applications from outside of
Hyogo Prefecture (including abroad))（Please refer to “4(3)(ⅲ)）⑨ Other documents that are requested to submit by the principal of this school.
(3) Examination Ticket ReturnExamination Ticket will be returned upon receiving completed application materials6. Interview and Essay(1) Place: Hyogo Prefectural Ashiya International Secondary School
1-2 Niihama-cho, Ashiya(900 meters south of Hanshin Uchide Station)(2) Date: Saturday, February 4th, 2023
(3) Agenda: Essay and individual interview

(4) Schedule:
Registration

9:40 – 10:10

Orientation

10:20 – 10:50

Essay

11:00 – 12:00

Lunch BreakInterview

13:00～(5) Items to Bring: Examination Ticket, pencils, erasers, and lunch
7. Results Procedures(1) Announcement of admitted candidates
Time: at noon on Thursday, February 9th, 2023
Place: at Hyogo Prefectural Ashiya International Secondary School.
(2) Meeting
After the announcement we will hold a parent-teacher meeting for all successful
candidates. So parent(s)/guardian(s) of the successful candidates need to attend thismeeting.
(3) Results Notification
The candidate’s elementary school principal will be notified of the results after Friday,February 10th, 2023.
8. Procedures for Admitted Candidates(1) Statement of Intent to Register Form
Parent(s)/guardian(s) must submit the Statement of Intent to Register (SIR) Form toAshiya International Secondary School from Saturday, February 18th, 2023 to Friday,February 24th, 2023 between 9:00 and 16:30 (Excluding Sunday and national holiday).
The school will issue the Proof of Enrollment form upon receiving the SIR.
(2) Notification to Local Board of Education
Parent(s)/guardian(s) must submit the Proof of Enrollment to their local Board ofEducation to notify them of the fact that the candidate will not attend the local juniorhigh school(3) Declining Acceptance
If a candidate must decline acceptance due to unforeseen circumstances (movingbecause of parent’s job, etc.), the school must be given a Letter of Refusal (prepared bythe guardian) as soon as possible.
9. For All Inquiries
Hyogo Prefectural Ashiya International Secondary School
Phone: 0797-38-2293