TORs – STT, Japan Office (MIGAH Region)

Organization:
Recruitment Type:
Grade:
Term Duration:
Location:
Required Language(s):MIGA
Local Recruitment
STT
March 30 to June 30*, 2023 (*May berenewed upon mutual agreement and basedon satisfactory work.)
Tokyo, Japan
English, Japanese

Background
The World Bank Group (WBG) is one of the world’s largest sources of funding and knowledge fordevelopment solutions. The WBG consists of five specialized institutions: the International Bankfor Reconstruction and Development (IBRD), the International Development Association (IDA),
the International Finance Corporation (IFC), the Multilateral Investment Guarantee Agency(MIGA), and the International Centre for the Settlement of Investment Disputes (ICSID).
The Multilateral Investment Guarantee Agency (MIGA) promotes foreign direct investment intodeveloping countries to help end extreme poverty and boost share prosperity. We do thatthrough the provision of political risk insurance and credit enhancement to investors andlenders against losses caused by noncommercial risks.
For more information, visit www.miga.org.
MIGA Japan Office, as part of Operations Department (MIGOP), is currently looking for a
candidate to work as Administrative Assistant on a short-term temporary (STT) contract toprovide administrative support to its Business Unit based in Tokyo. The STT will report to theHead of Japan and have a secondary reporting relationship to other MIGA staff at Tokyo office.
Responsibilities
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Provide full administrative support to the Japan office; co-managing the calendar and workpriorities.
Arrange meetings, workshops and events and draft meeting minutes for the business unit,
and handle logistics including sending invitations/announcements, distributing meeting
materials, booking conference rooms, setting up VCs, requesting AV equipment, andcatering (if needed)
Assist with the preparation of presentation materials, perform ad-hoc research, andproduce complex text, reports, figures, graphs, etc., including pipeline reports.
Maintain and update contact database through scanning meeting material and businesscards.
Exercise a quality enhancement function for project and other documents by ensuring
adherence to departmental and institutional guidelines.
Update MIGA Japan office Website including constant translation of press release,publications, Blogs and Annual Report.
Provide support for mission travel: arranging flights, hotels, local transport, and travel visas.
Organize/coordinate mission schedules: collaborate with public and private sector
counterparts, World Bank country offices, to set up meeting schedules and to organize
logistics for visiting MIGA missions.
Prepare routine correspondence, standard MIGA documents, and proofread materials using
proper grammar, punctuation, and style; to include preparation of documents packages forrequired internal clearances.

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Perform ad hoc inquiries in standard and non-standard databases, retrieving, manipulating,and presenting data.
Work cooperatively with other units in MIGA, participate in team meetings and contributeto operational improvements.
Administer and maintain relevant data and Sharepoint filing systems for project and related
activities including a monitoring and tracking system for aspects of the work program.
Identify and resolve diverse issues/problems as they arise and be able to interpret existingprocedures and processes and independently determine the appropriate application.
Provide back-up to other teams as needed.

Selection criteria•Bachelor’s degree with 5 years of relevant experience, preferably including a finance relatedsector.

•Ability to work with a wide range of stakeholders including clients in the government,private sector and civil society, development partners and Bank staff.

•In-depth knowledge of Microsoft Office applications and proficiency of technology or/andsystems relevant to functional area. Able to coach less experienced staff on relevant
technology and systems.

•Good written and verbal communication skills in English.

•Willingness to take up additional ad-hoc responsibilities other than duties directly related tothis position whenever needed.

•Technology and systems knowledge - Demonstrates advanced knowledge and experience
working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability andwillingness to maintain up-to-date knowledge and skills as technology and workflow change.

•Project and task management - Demonstrates good organizational skills, and ability to work
capably with minimal supervision in a fast-paced and deadline-oriented environment; canidentify and resolve routine and non-routine issues. Able to stay organized, calm, andconstructive in stressful situations. Able to select task and project delivery process andschedule, can manage multiple tasks within tight deadlines; demonstrates willingness to dowhat it takes to get a task completed within the agreed schedule. Demonstrates orientation
to detail and quality; able to independently conduct quality control of own work (review foraccuracy, fulfillment of relevant requirements, etc.)•Displays good understanding of Japanese private sector’s market relevant to the area ofassigned responsibilities and can apply and implement them with minimal supervision.

•Versatility and adaptability - Demonstrates flexibility and is receptive to new solutions.
Demonstrates willingness to avail and adapt oneself to effecting change. Demonstrates
willingness to undertake tasks that stretch his or her capability.
Please review World Bank Group Core Competencies