Application Guidelines
FY2022 Support for Female Researchers to HostOnline International Research Meeting“Top Global University Project (MEXT)”OVERVIEW
Hokkaido University aims to promote a diversity research environment in which researchers withdiverse backgrounds can play an active role, and to increase the number of internationally active femaleresearchers.
To this end, the following support will be provided to female researchers at Hokkaido University withthe aim of building and maintaining a global network that will lead to the launch, strengthening, anddevelopment of international joint research through the holding of workshops and other events.

SUPPORT
This support provides a part of the expenses (up to 150,000 yen) necessary for holding online
international symposiums and research meetings etc., planned by the female researchers at Hokkaido
University as representatives.

ELIGIBILITY
The initiative should meet all the following conditions.
-

An academic project led by the female researcher (including specially appointed faculties andresearchers) belonging to Hokkaido University-

A symposium, seminar, workshop, and research meeting, or the like-

The language must be English.

-

The keynote speakers or main lecturers must include a researcher affiliated with overseas research
institution.

-30 or more participants are expected other than speakers, lectures, and planners.

-

Expected to build and strengthen networks that will lead to future international joint research-To be held before 31 January 2023.

-Co-hosting of the event with the Office of Diversity, Equity, and Inclusion (DEI)-

Inclusion of the phrase: "FY2022 Top Global University Project (MEXT) " in the publicity materials

COVERED EXPENSES
Only the following expenses will be covered under the regulations of Hokkaido University.
In any case, food and beverages are not eligible for the support.
Personnel Costs

Personnel costs for a short-term support worker to assist with the day'soperations. This support is only available when each department is
responsible for recruiting and hiring short-term support staff.

Supplies expenses

The supplies expense that are necessary for implementation of theinitiative, the necessity of which is reasonably explained and that are notappropriate to be borne by the applicants. In any case, food andbeverages are not eligible for the support.
The rewards to be paid to the lecturers, etc.*RewardsPrinting costs
Outsourcing
expensesCommunication
expenses
Others (expenses)*The rewards are paid only to keynote speakers in the case ofsymposiums and research meetings, and to main lecturers in the case ofseminars and workshops.
General presenters and poster presenters are not eligible for this support.
The printing costs of the posters and flyers for the publicity
Printing with a large format printer (A0, A1 size, etc.) is also available
at the DEI Office (consultation required).
The outsourcing expenses for the venue setup and designing thepublicity materials, temporary childcare services.
Fees for online services to be used on the dayExpenses other than those listed above that are individually approved byDEI Office.

*Keynote speakers and main lecturers who are eligible for payment of rewards should be listed as"keynote speakers" or "main lecturers" in the publicity materials.

NUMBER OF SUPPORT
About two

APPLICATION
Email the designated application form to the DEI (reed@synfoster.hokudai.ac.jp).

Application deadline 30 November 2022
However, the application will be closed before the due date when the total amount of funding reaches
the budget limitation.

SCREENING
Based on the documents submitted by the applicant, the DEI Office will review them and decide
whether to accept or reject the application and the amount of support. The result will be notified within
two weeks after the receipt of the application form by DEI Office.
In the case of conditional acceptance, the applicant will be asked to resubmit the application form
after meeting with DEI Office.

EXECUTION OF EXPENSES
In principle, the budget will be allocated to each department from DEI and the expenses will be executedby the department administration office. When there is any remaining balance, it must be returned
immediately. Please notice us as soon as possible.

IMPLEMENTATION REPORT
Please submit the implementation report (including income and expenditure report) in the designatedformat and the publicity materials within 30 days after the completion of the research meeting, etc. Please
prepare the income and expenditure report coordinating with the administrative office of your department.

You are also requested to send us several photographs showing the event. Please include at least one
photo that can be posted to public on our website.

REMARKSWe plan to conduct a follow-up survey on the research activities by the applicant related to the research
focus regarding to this support for three years. We would appreciate your cooperation.

CONTACT INFORMATION
If you have any questions about the application process, please contact us at the address below.

WHERE TO SUBMIT AND ENQUIRIES

Office of Diversity, Equity, and Inclusion
Hokkaido University
Tel. 011-706-3625 E-mail: reed@synfoster.hokudai.ac.jp