Procurement of Consulting Services for a Full Service Agency for
Philippine International Dive Expo (PHIDEX)(Reference No.: DOT-BAC-REI NO. 2021-019)
1. The Philippine Department of Tourism (PDOT), through the General Appropriations Act
2021 intends to apply the sum of Ten Million One Hundred Ninety-Five Thousand Six
Hundred Twenty-Five Philippine Pesos (PhP10,195,625.00) being the Approved Budget
for the Contract (ABC) to payments under the contract for DOT-BAC-REI No. 2021-019.
Bids received in excess of the ABC shall be automatically rejected at the opening of thefinancial proposals.
2. The PDOT now calls for the submission of eligibility documents for a Consulting Servicesfor a Full Service Agency for Philippine International Dive Expo (PHIDEX) for theperiod of five (5) months. Eligibility documents of interested consultants must be duly
received by the BAC Secretariat on or before August 4, 2021 (until 9:00 a.m. only ManilaTime) at the Procurement Management Division, 4th Floor, DOT Bldg., No. 351 Sen. GilPuyat Avenue, Makati City. Eligibility Check will be on the same day, to be held at theMulti-Purpose Hall, 6th Floor, DOT Bldg., 351 Sen. Gil Puyat Avenue, Makati City at
1:30 p.m. Applications for eligibility will be evaluated based on a non-discretionary“pass/fail” criterion.
3. Interested bidders may obtain further information from PDOT and inspect the Bidding
Documents at the address given below during 8:00 a.m. to 5:00 p.m.
4. A complete set of Bidding Documents may be acquired by shortlisted eligible Bidders on
August 13, 2021 to September 1, 2021 (8:00 a.m. to 5:00 p.m., Manila Time) and September
2, 2021 (until 9:00 a.m. only) from the address below and upon payment of the applicablefee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, inthe amount of PhP25,000.00:
It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) and the website of the PDOT, provided that
Bidders shall pay the applicable fee for the Bidding Documents not later than the submissionof their bids.
5. The BAC shall draw up the short list of consultants from those who have submitted
Expression of Interest, including the eligibility documents, and have been determined as
eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known
as the “Government Procurement Re4form Act”, and its Implementing Rules andRegulations (IRR). The short list shall consist of five (5) prospective bidders who will beentitled to submit bids. The criteria and rating system for short listing are:
Criteria
Numerical Weight
Applicable experience of the consultant and members in case of joint
50%
ventures, considering both the overall experiences of the firms or, inthe case of new firms, the individual experiences of the principal andkey staff, including the times when employed by other consultants
Qualification of personnel who may be assigned to the job vis-à-vis
extent and complexity of the undertaking
Current workload relative to capacity
TOTAL:*Passing rate: 70%

45%
5%
100%

6. Bidding will be conducted through open competitive bidding procedures using nondiscretionary “pass/fail” criterion as specified in the IRR of RA 9184.
Bidding is open to all interested bidders, whether local or foreign, subject to the conditions
for eligibility provided in the IRR of R.A 9184.
7. The Procuring Entity shall evaluate bids using the Quality Based Evaluation (QBE)procedure. The criteria and rating system for the evaluation of bids shall be provided in theInstructions to Bidders.
8. The contract shall be completed within five (5) months upon receipt of the Notice toProceed.
9. The PDOT reserves the right to reject any and all bids, declare a failure of bidding, or notaward the contract at any time prior to contract award in accordance with Section 41 of RA
9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
10. For further information, please refer to:
Mr. GODOFREDO R. MALDONADO, JR.
Head, DOT-BAC Secretariat
4th Floor, DOT Bldg., No. 351 Sen. Gil Puyat Ave., Makati City
Telephone Nos. 8459-5200 to 30 Loc. 425
Email Address: grmaldonado@tourism.gov.ph
Website Address: www.tourism.gov.ph______________________________OIC-USEC. REYNALDO L. CHING
PDOT-BAC Chairperson
July 28, 2021