Essentials of the International Exchange Incentive Grant
from the Saga University Alumni Association
1. Purpose
The Saga University Alumni Association International Exchange Encouragement Fund
will be provided to encourage Saga University students to improve their learning andresearch skills and to deepen international exchange by participating in international
study and research activities.
2. Application Requirements
Applicants for the incentive grant shall be those who fall under all of the following.
(1) Students enrolled in regular undergraduate and graduate courses of the University(including the United Graduate School of Agricultural Sciences Kagoshima University andInternational Students)(2) Students who are Saga University Alumni members(3) Students who have been recommended by their academic advisor (primary advisor)
who is a member of Saga University Alumni

3. Activities of Students Eligible for Incentive Grant(1) Overseas research meetings and joint research(2) International classes, etc. conducted by the University in collaboration with overseas
universities, etc.
(3) Other overseas activities
4. Amount to be paid

Up to 50,000 yen, will be paid as part of travel expenses, accommodation expenses,

conference registration fees, and other expenses deemed necessary within the budget.

5. Number of expected recipients
A few people

6. Application Procedure

Students who wish to receive this benefit should apply to the president of the Alumni
Association through their academic advisor and the head of the faculty or graduate school
to which they belong in accordance with the following guidelines.

(1) Forms to be submitted① Saga University Alumni Association International Exchange Encouragement Grant
Application Form (Form 1)

Must contain the signature of the applicant, with the seal of the supervisor and thehead of the faculty or graduate school.
② Itinerary (any format)③ Airfare estimation (any format)④ Other attachmentsa) If you are receiving benefits for expenses from other organization
Documents that show the name and amount of benefit received (In the case ofreceiving benefits after application, submit the documents as soon as the benefits areconfirmed) (any format)b) In the case of overseas research meetings and joint research
A statement for the need of research (any format)c) In the case of international classes conducted jointly with overseas universities
Schedule of the classes (any format)
Syllabus (any format)d) Academic transcript
Please submit the most recent version of the transcript.
Applicants for Master's and Doctoral programs must submit all academic transcripts
from the previous program to the most recent one.

e) Other required documents
If you participate in or present at an international conference as part of your activities,
please provide a summary of your presentation (Title, including the name of thepresenter) (any format), letter of invitation (or application form), conference scheduleand documents showing conference registration fee (if applicable)(2) Submission method: Written and electronic files

All application documents should be submitted in A4 size, in the order listed above,

and with the upper left corner clipped. In addition, for the application form (Form 1),

the electronic file used to prepare it must also be submitted separately by e-mail orother electronic media.

(3) Submit to International Affairs Division <student-int@mail.admin.saga-u.ac.jp>

7. Application period and deadline
Period of activity

Deadline

Selection period

April 1st – September 30th

March 2ndMarch

October 1st – March 31st

September 2nd

September

8. Selection and Recommendation of Candidates for Incentive

The Director of the Center for International Exchange will recommend candidates for theaward of the scholarship to the President of the Alumni Association after discussion by theSteering Committee of the International Office based on the selection criteria specified
separately, referring to the submitted documents and the recommendation of the academicadvisor.
9. Notification of results

The Alumni Association will notify the applicant and their academic advisor of the result ofthe screening through the head of the organization.

10. Changes or cancellation of activity

If there are changes or cancellation to the activities for which the students has applied, thestudent must report immediately to their academic advisor and the head of their department.
In the case of having changes, please submit the revised application form for SagaUniversity Alumni Association International Exchange Grant (Form 1) and in the case ofcancellation, please submit the Saga University Alumni Association International

Exchange Grant Declination Form (Form 2) to the International Affairs Division andreport to the President of the Alumni Association.
11. Submission of Activity Results Report

Students who have been awarded the scholarship should report to the President of theAlumni Association within one month of their return to their home country in thefollowing manner.

(1) Forms to be submitted①Saga University Alumni Association International Exchange Incentive Grant Activity
Report (Form 3)②Submission of receipts (Form 4)(2) Submission method

Electronic form such as E-mail(3) Submit to International Affairs Division <student-int@mail.admin.saga-u.ac.jp>