Privacy Policy
Dateof
September 30, 2011
Enforcement
Last Modified
July 29, 2020
All personal information handled at Seoul National University is collected, handled, and managed
by relevant acts, including the Personal Information Protection Act or by the agreement from thesubject of information.
Seoul National University has established the following policy in accordance with the Personal
Information Protection Act to protect the personal information and the rights of the users of its
website and to quickly respond to any issues the users may experience in regards to theirpersonal information. Any amendments made to this policy will be publicly announced on thewebsite.
This privacy policy applies to all websites that use Single Sign-On (SSO) information for personalauthentication unless any separate announcements are made.

Article 1 (Purpose of Personal Information Management)
Seoul National University manages personal information for the following purposes. The managed
personal information will not be used for purposes other than the purposes stated below. In thecase there is a change in the purpose of using the personal information, the University will beasking for consent from the users prior to the change.
A. Provision of Services• Personal Information will be managed to provide various services for introducing the

University and making announcements, providing educational content, verifying personal
identity, issuing certificates (certificate of education), and for providing information on
admissions.
B. Membership Registration and Management• Personal Information will be managed for identity verification and personal authenticationof users for access to the membership services provided by the University, including
admission services, academic affairs, student affairs, library services, access to teaching andlearning materials, research, and medical care. The personal information will further be used
to prevent any unauthorized members or users from accessing the service, to check theusers’ ages, keep records for dispute arbitrations, address any customer complaints, and to
make announcements.

Article 2 (Collected Information, Methods of Collection, Legal Basis forRetention, Period of Retention)
The personal information of the users will be destroyed immediately after the purpose of its
collection and use have been achieved. Provided that, if it is required to retain the information
by relevant school regulations and laws, the personal information will be retained as designatedby relevant laws and regulations.
The collected personal information, methods of collection, legal basis for the retention of theinformation and the period of retention are as follows.

Area ofCollected

MethodRetaining

Legal Basisfor Retention

Retention

Management(File
Names)

InformationofCollection

Admissions

Name,
resident
registration
number(foreign
registration
number or
passport
number forinternational
students), test
identification
number,address, phone
number,mobile phone
number, e-mailaddress,
information on
applicant’s
academic
performance,and others(user’s highschool,university,
nationality,
bank accountinformation forpossiblerefunds)

Onlineapplication,systemlinks,
offlinecollection

Registration

Academic
PerformanceName,resident
registration
number,student
identification
number, major,
homeaddress, homephone number
mobile phone
number,degreenumber, nameof parent or
guardian,phone numberof parent or
guardian,address ofparent or
guardian, theprofession ofparent or
guardianHomeaddress, name,resident
registration
number,student
identification
number,major, nameof parent or

Department

PeriodOffice ofAdmissions

Enforcement Decree of theHigher Education Act
Article 73 (Handling of PersonallyIdentifiable Information),
Enforcement Decree of the Public
Records Management Act
Article 26 (Preservation Period),
Enforcement Decree of theHigher Education Act (Data for
Admission Screening)

Ten
years

Systemlinks

Office ofAcademic
Affairs

Enforcement Decree of theHigher Education act
Article 4 (School Regulations)Semi-perma
nent

Systemlinks

Office ofAcademic
Affairs

Enforcement Decree of theHigher Education act
Article 4 (School Regulations)Semi-perma
nentDegreeExchange
Students

Teaching
Certificate

OnlineIssuance ofCertificatesguardian,acquired
grades, student
GPA
Name,
resident
registration
number,student
identification
number, major,
homeaddress,
mobile phone
number,degreenumber, nameof parent or
guardian,phone numberof parent or
guardian, theprofession ofparent or
guardianName,resident
registration
number,student
identification
number,contact
information,e-mail addressName,
resident
registration
number,student
identification
number, homeaddress, homephone
number,mobile phone
number,degreenumber,graduation-relatedinformation,teaching-related certificates
Student
identification
number, name,resident
registration
number, user
information(college,
department),
progress,
status, nameof the relevant
institution,
studentclassification,
contact
information of

Systemlinks

Office ofAcademic
Affairs

Writtenforms,
systemlinks

Office ofAcademic
Affairs

Enforcement Decree of theHigher Education act
Article 4 (School Regulations)

Enforcement Decree of theHigher Education act
Article 4 (School Regulations)Semi-perma
nent

Semi-perma
nent

Enforcement Decree of theHigher Education act
Article 4 (School Regulations)
Systemlinks

Office ofAcademic
Affairs

Systemlinks

Office ofAcademic
Affairs

Teacher Certification Regulations
Enforcement Decree for Teacher
Certification Regulations
Specific standards for acquiring
teaching certificates forkindergartens, elementary, middle
and special schools

Framework Act on Education
Article4 (School Regulations),
Seoul National University
Regulations for Issuing
Academic
CertificatesSemi-perma
nent

Semi-perma
nentInternational
Exchange
Students

Scholarships

Foundation
Donorsthe sender,
e-mail address
the of thesender, thename of therecipient,phone numberof recipient,
mobile phone
number ofrecipient,address, andthe issuancelimitation code
Name, dateof birth,nationality,
country ofbirth, passportnumber,university ofthe student,
address,
contact
information,and e-mailaddressName,
resident
registration
number,address, phone
number, e-mailaddress, nameof parent or
guardian, andthe amount ofhealthinsurance fee
Name:
Required,Home Address:
Required,Workplace
Address:
Required,E-mailAddress:
Required,Home
Contact
Information:
Required,WorkplaceContact
Information:
Required,
Mobile Phone
Number(Contact
Information):
Required, Dateof Birth:
Required,
Resident
Registration
Number:Required, and
Other
Information(information

Office ofInternational
Affairs

Enforcement Decree of the
Immigration act
Article101 (Management of
Sensitive Information and PersonallyIdentifiable Information)

Semi-perma
nent

WebsiteDivision of
Scholarship &WelfareRegulations on University Tuition
Fees Article 3 (Exemption andReduction of Tuition Fees)Act
on the Establishment of the
Korea Scholarship Foundation
Article50-2 (Request for
Providing Data)
Enforcement Decree Article 36-2
(Managing Private Information and
Personally Identifiable
Information), Consent from subjectsof information

Ten
Years

Writtenforms,
memorandum ofagreementon thewebsiteOffice ofPlanning and
Coordination

Enforcement Decree of the Act
on Collection and Use of Donations
Article 19

Semi-perma
nent

Writtenforms,
systemlinks

on alumni
association,
credit card
information

Library
Manageme
nt System

Residentsof Gwanak
Residence
Halls

Name:
Required,Home address,
E-mail Address:
Required,Home Contact
Information,
WorkplaceContact
Information,
Mobile Phone
Number(Contact
Information):
Required,
Other
Information((Required)representative
personal
number,personal
number(student
identification
number/employeenumber), user
status, major/
department,
whether the
student has
taken leave ofabsence or
have returnedto school(optional),
other contact
information,
postal code,
andinformation onlate fees)
Student
identification
number (test
identification
number), sex,
name, date ofbirth, e-mailaddress,degreeprogram,nationality,
parental
information(address,contact
information,
profession),blood type,address,
contact
information,affiliation,

Systemlinks

CentralLibrary

Systemlinks

SNU
GwanakResidence
Halls

University

and College Libraries
Promotion Act
Article 7 (Affairs, etc. of
University Libraries)

Seoul National University
Regulations on Residence Halls

Semi-perma
nent

Five
Years

Extension
College
Students

Student
Employment Status

Medical
Records at
GwanakEMR
Medical
Records at
Yeongeon
EMR
DentalRecords

information onwhether the
student was
pre-selected,
and student
GPAs
Name,
English name,date of birth,address, phone
number,e-mail, mobilephonenumber,names ofattendingcourses,
payment
method andpayment
information,completedcourses,issuance
number, dateof issuance,andregistration
date
Name,
student
registration
number,resident
registration
number, sex,
postal code,home address,
mobile phone
number, e-mailaddress,
matriculation
date,
graduation
date, whether
the student
hastransferred,minor
department of
the of thestudent,
double major
department of
the student,
whether the
student hascompletedtaking teacher
training
coursesName:
Required,Home Address,
E-mail address,
Mobile Phone
Number(Contact
Information),
Date of Birth,
Resident

Writtenforms,
websiteExtension
College

Enforcement Decree of theLifelong Education Act
Article4 (Operation of Learning
Accounts)

Semi-perma
nent

Framework Act on Education
Article26-3 (Survey of Statistics
Related to Education),

Systemlinks

CareerDevelopment
Center

Systemlinks

HealthService
Center

Enforcement Decree of theHigher Education Act
Article 11-3 (Details, etc. of
Educational Statistic Surveys),
Approval Number 334003 forGeneral Research with regard to
the Statistics Act (Drafted andApproved on March 30, 2004),
Act
on Special Cases Concerning
the Disclosure of Information by
Education-related Institutions
Article6 (Information, etc.
subject to Publication by Higher
Educational Institutions),
Directive on Educational
Statistical Research (Ministry of
Education Directive No. 260)

SchoolFive
Years

Health Act

Article 7-3 (Health Examination
Records)

Ten
Years

Student
PhysicalExamination
Records

Registration
Number:Required,
HealthStatus:Required,
Other
Information(Affiliation,
Student
Identification
Number)Integrated
Account
Information

Name, ID,
password, Sex,personal
number, e-mailaddress,
mobile phone
number,status,affiliation

S-CARD

Mobileand USIM
S-CARD

Technical
Research
Personnel
atGraduateName,student
identification
number/personal
number,affiliation, dateof birth, sex,
photo, e-mailaddress,
mobile phone
number,status,academic
information
for theelectronic
attendanceregisterStudent
identification
number/personal
number, name,sex, date ofbirth,
affiliation,
mobile phone
number,records onservice use,
accessed IP
information,
type ofoperatingsystem andversioninformation,
USIM ICC ID,
IMEI ID,
mobile carrier
code, mobile
phone version,model, UUID
Name,
personal
information,
date of birth,academic

Website,systemlinks

Division ofInformation
ServiceSeoul National University
Guidelines for Managing Accounts
and Integrated Authentication
Service (Lifelong Account Service)(Click Here)Two
Years after
Suspensionof Account

Systemlinks

Division ofStudent
ServiceSeoul National University
Regulations for S-CARD
Management

Until
Graduation,
ExpulsionorRetirement

Systemlinks,
collectionof mobile
device-relatedinformation, online
collection

Division ofStudent
ServiceSeoul National University
Regulations for S-CARD
Management, Terms, andConditions for Using the SNU
Mobile and USIM S-CARD Service

Systemlinks,
offlinecollection,
directDivision ofStudent
Service

Military

Service Act Article 43-①

Enforcement Decree of theMilitary Service Act Article 93-④

Until
Graduation,
ExpulsionorRetirement

Until
completionof thepurpose ofmanageme

Schools

List of
Cars Using
RegularParking
Tickets

MemberInformation
for theOffice of
Research
Affairs
Websiteand theSNU R&DB
Foundation
Websiterecords,
individual
attendance
records,
information on
employeeappointment,
dispatch, orbusiness trips,
contact
information(address,mobile phone
number),employee timecards andrelevant
documents,
place of work,
working hours,
hand vascularpatternrecognition
informationName,
position,affiliation, carnumber, typeof car, theperiod of use,
personal
number,student
identification
number,contact
information
Name, dateof birth, ID,
password,
e-mail, mobile
phone number,authentication
informationformembershipregistration

Seoul National University
Management Regulations forTechnical Research Personnel

Writtenforms

Division ofCampusManagement

Systemlinks,
onlinecollection

Division of
Research
Policy(SNU R&DB)

Research
Management
Information

Name, dateof birth,
resident
registration
number(foreign
registration
number or
passport
number forinternational
students),
address, e-mailaddress,
mobilephone number,bank accountnumber,researcher
registration
number

Systemlinks,
onlinecollection,
writtenforms

Academic

Name,

Systemdate

Management Regulations forTechnical Research Personnel andSkilled Industry Personnel Articles
32 and 33

registration
throughhand
vascularpatternrecognition
deviceSeoul

National University GwanakCampus Regulations forTransportation Management

Consent

from the subject of
informationnt, until
the end of
the periodofservice

Two
Years

Until
cancellationofmembershi
p (twoyears)

Division of
Research
Policy(SNU R&DB)

The Framework Act on Scienceand Technology Article 11,
Act on the Performance
Evaluation and Management of
National Research andDevelopment Projects Article 25,
Science Promotion Act Article 2,Seoul National University
Regulations for Management ofResearch Funds

Semi-perma
nent

DivisionThe

Semi-perma

of

Framework Act on ScienceAchievemen
ts

SNU
LEI
Students

of birth,
researchachievements
includinginformation on
intellectual
properties,
educational,
research, andvolunteerwork-related
achievements

links,
onlinecollection,
writtenforms

Research
Policy(SNU R&DB),
Division of
Research
Supportand Technology Article 11,
Act on the Performance
Evaluation and Management of
National Research andDevelopment Projects Article 25,
Science Promotion Act Article 2,Seoul National University
Regulations for the Managementof Intellectual Properties, Seoul
National University Regulations
on the Management and Evaluationof Faculty Achievements, etc.

nent

Click the link below to find more details on the names of the personal information andcollected information retained by the Language Education Institute Link to the Language
Education Institute’s Privacy Policy☞ For more details on the registration of personal information files, visit the Ministry of Public
Administration and Security’s Personal Information Protection Support Portal (www.privacy.go.kr) →Petition on Personal Information → Request to Access Personal Information → Search for Personal
Information Files → searching by inputting “Seoul National University.”

Article 3 (Provision of Personal Information to Third Party)
Seoul National University manages personal information within the scope stipulated in Article 1(Purpose of Personal Information Management) and will not exceed the initial scope or provide
any personal information to a third party without the prior consent from the user except for anyof the following cases.
• Where the user provides prior consent to the provision and disclosure of information to

the third party• Where statutes and regulations demand the provision• Where the personal information is needed to fulfill a service contract, and it isconspicuously difficult to receive regular consent due to economic and technological issues• Where the information is managed so that it cannot be used to identify individuals☞ List of Third-Party Recipients of the Personal Information (Click to be directed to [Appendix
1])

In the case that an institution affiliated with Seoul National University provides personal
information to a third-party that has not been stipulated in the abovementioned list, theinstitution will disclose its privacy policy on its website.

Article 4 (Entrustment of Personal Information Management)
1) When signing an entrustment contract, Seoul National University stipulates the mattersconcerning prohibiting a third person from managing personal information for any purposes
other than for the performance of the entrusted affairs, matters concerning technical andadministrative protection measures, limiting any re-entrustments of the personal information,
management and supervision of the entrusted party, and matters concerning liabilities tocompensate for damage in the contract with regard to Article 26 of the Personal Information
Protection Act. Seoul National University is regularly checking and supervising whether theentrusted party is safely managing personal information.

2) For the smooth management of personal information, Seoul National University is entrusting
the management of personal information as follows. The University will disclose any changes tothe tasks of the entrustment or the entrusted party through this Privacy Policy.
☞ Entrustment of Personal Information Management (Click to be directed to [Appendix 2])
3) Entrustment of Personal Information Management by other institutions affiliated with Seoul
National University is disclosed in each of their privacy policy posted on their website.

Article 5 (Rights and Duties of Subject of Information and Methods of
Exercising Rights)
Users can exercise the following rights as the subject of personal information.
• Request an Inspection of Personal Information•

InaccordancewithArticle35(InspectionofPersonalInformation)ofthePersonalInformationProtectionAct,userscanrequesttoinspectthepersonalinformationretainedbythemainwebsiteofSeoulNationalUnivers
ity.Theusers’requesttoinspectpersonalinformationmayberestrictedwithrespecttoClause5,Article35.
In the case the user requests to inspect his/her personal information, Seoul National
University will ensure that the user could inspect the relevant personal information withinten days after the request has been made. In such cases, if there exist justifiablegrounds making it impractical to inspect such information within the specified period, theUniversity may notify the subject of information of the grounds therefor within ten days
after the request has been made and postpone an inspection, and permit the inspection
without delay within ten days after the grounds cease to exist.
Seoul National University may limit or reject a request from the subject of information
after notifying the reason to the subject of information in any of the following cases. In
such cases, the subject of information may inspect other information aside theinformation that cannot be inspected. The university will also inform the subject of
information on the reasons and methods to raise objections within ten days of receiving
the request for inspection.
•

Where an inspection is prohibited or restricted by Acts•

Where it is apprehended that any third person’s life and body may be harmed,
or any third person’s property and other interests may be unduly infringed on•

Where a public institution causes any inconvenience while carrying out any of thefollowing affairs:
a. Affairs concerning the imposition, collection, or refund of taxes
b. Affairs concerning grade evaluation or the selection of newly enrolled students
at schools of each level under the Elementary and Secondary Education Act andthe Higher Education Act, lifelong education centers under the Lifelong Education
Act, and other higher education institutions established under other Actsc. Affairs concerning tests of academic ability, functions and employment, andqualification evaluation

d. Affairs concerning an assessment or decision in progress in connection with thecalculation, etc. of compensatione. Affairs concerning an audit and an investigation in progress under other Acts
• Request to Correct or Delete Personal Information•

PersonalinformationfilesretainedbySeoulNationalUniversityaresubjecttocorrectionordeletionbyrequ
estpursuanttoArticle35(CorrectionorDeletionofPersonalInformation) of the Personal Information
Protection Act. Provided, that if other statutes stipulate the particular personal information
be collected, the subject of information cannot request the deletion thereof.
Aside from the cases in which other statutes stipulate relevant procedures on thecorrection and deletion the particular personal information requested by the subject of
information, and provided that there are no justifiable grounds, Seoul National University
will investigate the personal information in question within ten days after the request
has been made and take necessary measures, such as correction or deletion, etc. basedon the request of the subject of information, and notify the subject of information of
the result.
• Request to Suspend the Management of Personal Information•

PersonalinformationfilesretainedbySeoulNationalUniversityaresubjecttosuspensionofmanagementp
ursuanttoArticle37(Suspension,etc.fromManagingPersonalInformation)ofthePersonalInformationPro
tectionAct.
Seoul National University will suspend the management of specific personal information
entirely or partially at the request of a subject of information within ten days ofreceiving the request, provided that there were no justifiable grounds, and will takenecessary measures on the personal information in question within ten days of receiving
the request to suspend its management, provided that the University may reject arequest from a subject of information to suspend management in any of the following
cases. In such cases, the university will inform the subject of information of the reasons
within ten days of receiving the request.
•

Where an inspection is prohibited or restricted by Acts•

Where it is apprehended that any third person’s life and body may be harmed,
or any third person’s property and other interests may be unduly infringed on•

Where a public institution is unable to conduct its affairs stipulated by or underother acts unless it manages personal information•

Where it is impractical to perform a contract, such as a failure to provide asubject of information with stipulated services unless the personal information is
managed, and the subject of information fails to express his/her intention toterminate the contract clearly•

Methods and Procedures of Exercising Rights
A subject of information may have his/her representative (a legal representative of thesubject of information or a person who has been entrusted by the subject ofinformation) to request the inspection, correction or deletion, or suspension ofmanagement of their personal information. In such cases, the representative may submit
a power of attorney of the subject of information to the University (Refer to Appendix
11 of the Enforcement Decree of the Personal Information Protection Act for the Powerof Attorney)
A subject of information may exercise his/her rights after completing the “Request Formfor Personal Information (Inspection, Correction or Deletion, or Suspension ofManagement)” and submitting the form by mail, or electronic mail, or FAX to the
managing team for affairs such as the inspection of personal information (managing teamfor receiving the requests for inspecting personal information pursuant to this Privacy
Policy). Requests for inspection of personal information may also be made through thePrivate Information Protection Support Portal Website (www.privacy.go.kr).
A subject of information can raise an objection if dissatisfied with the request for
inspecting, correcting, suspending the managing of, and deleting the personal informationby contacting the managing team for receiving the requests for inspecting personal
information pursuant to this Privacy Policy.
A legal guardian of a child under the age of 14 years may request the university for
inspection, correction, deletion, and suspension of management of the child’s personal
information.

Article 6 (Destruction of Personal Information)
Seoul National University will destroy personal information without delay when its management
purposes are achieved. The procedures, duration, and methods of destruction are as follows.
• 1. Destruction Procedures• The information input by the user is moved to a separate database after its management

purposes are achieved (in case of paper documents, moved to a separate document), thenis stored for a certain period pursuant to relevant Acts or is destroyed without delay. The
personal information moved to another database during this process will not be used forany other purposes unless stipulated by law.
• 2. Duration to Destruction• The personal information of the user that has surpassed its retention period will be

destroyed within five days after the end of its retention period, and in the case where thepersonal information has become unnecessary as its management purposes have beenachieved, the relevant service has been canceled, or the project has been terminated, thepersonal information in question is destroyed within five days after its management is
acknowledged to be unnecessary.
• 3. Methods of Destruction• Information in electronic form will be destroyed by using technical methods which would

prevent the files from being recovered. Information printed in paper form will be shreddedby using a shredder or be incinerated.

Article 7 (Measures for Securing the Safety of Personal Information)

Seoul National University has established the following technological, managerial, and physicalmeasures to secure the safety of personal information pursuant to Article 29 of the Personal
Information Protection Act.
• 1. Minimizing the Number of Personal Information Protection Managers and Providing

Training Opportunities• The University is appointing personal information protection managers and limiting thetasks only to select employees to manage personal information.
• 2. Running Regular Self-Inspections• The University is holding regular self-inspections (annually) to secure the safety of

personal information.

• 3. Establishing and Implementing Internal Management Plans• The University is establishing and implementing internal management plans for the securemanagement of personal information.
• 4. Encrypting Personal Information• The University is saving and managing the passwords and resident registration numbers of

its users after encryption so that only the user could have knowledge of the information inquestion. The University also employs separate security functions for essential data, such as
encrypting the files or transmitted data or by locking the files.
• 5. Technological Measures to Prevent Hacking, etc.
• Seoul National University has installed security programs and has regularly renewed andinspected them to prevent any leakage or damage of personal information through hacking
or computer viruses. The University has also installed its system in a restricted area and isusing technological and physical measures to inspect and block any external access.
• 6. Access Restriction to Personal Information• The University is limiting access to personal information by taking necessary measuresthrough providing, changing, and rescinding access to the personal information management
database system. The University also uses a firewall to restrict any external unauthorizedaccess.
• 7. Access Restriction to Unauthorized Personnel• The University has a separate physical facility for storing personal information and has

established and implemented a protocol restricting access to the facility.

Article 8 (Personal Information Protection Managers)
Seoul National University is designating personal information managers and persons in charge by
field to protect the personal information of its users and respond to relevant complaints, and tosecure the legitimacy and appropriateness of the personal information for the protection of therights and interests of the citizens and the appropriate performance of public affairs.
Location

Personal
Chief
Manager

Information Protection Managers

Director

Yungsoo Park

Administrative
Manager: Chiefof the Division of General Affairs

Managers by
Area

ComputerManager: Chief ofthe Division of Information
Serviceand Contact Information of
Department in Charge
Phone
E-mailLocation
NumberAddress
Administration
02-880-509
Building (Bldg.
160.)
Administration
02-880-509
Building (Bldg.
160.)
Office ofprivacy@snu.ac
Information.kr
02-880-535
Systems and9Technology(Bldg. 102)

Manager of
Image Information
Processing Equipment: Chief ofthe Division of Campus
Management

Administration
Building (Bldg.
60.)

02-880-522
8

Article 9 (Installation, Operation, and Rejection of Automated Data Collection
Devices)
1) Purposes of Using Cookies: To provide optimized service Seoul National University uses “cookies(x_cookie),” which saves and frequently retrieves the information of a subject of information.
Cookies are small files that are sent from the server (HTTP) that are used to run websites thebrowser of the user’s computer and are at times saved in the hard disk of the user’s personal
computer.
2) Installation, Operation, and Rejection of Cookies: Users have a choice over installing cookies. A
subject of information can thus set an option on his/her web browser to allow all cookies, or tocheck them every time they are saved, or to reject the saving of all cookies.
- How to Setup (for Internet Explorer users): Go to Tools on the upper part of the web browser> Internet Options > Privacy
If you choose to reject cookies, you cannot use the services that require login.

Article 10 (Division in Charge of Requests for Inspecting Personal Information)
1) Seoul National University is operating the following divisions that are in charge of requests forinspecting personal information, and their contact information is as follows.
- Name of Division: Division of General Affairs, Bureau of General Administration, Seoul National
University- Person in Charge: Officer Gwangyong Oh- Phone Number: 02-880-5092
2) To request an inspection of your personal information, please contact the division in charge ofrequests. You will be connected to the division in charge of the relevant personal information
files and ensure that your request is processed within the period stipulated by Acts.

Article 11 (Changes to the Privacy Policy)
This Privacy Policy will take effect from the date of enforcement, and any changes, deletion, or
correction to the policy pursuant Acts and guidelines will be publicly announced through thewebsite.
• Click to view the previous version of the Privacy Policy

Article 12 (Methods to Remedy Infringement on Rights and Interests)
A subject of personal information may apply for dispute mediations or counseling at the Personal
Information Dispute Mediation Committee or the Personal Information Protection Center at the
Korean Internet Security Agency (KISA) or other organizations to remedy any infringement of
personal information.
Please contact the institutions below to report and consult for any other infringements ofpersonal information.
Personal Information Dispute Mediation Committee: 1833-6972 (https://www.kopico.go.kr)
Cybercrime Investigation Division, Supreme Prosecutor’s Office: (Without Exchange Number)
1301 (http://www.spo.go.kr)
Cyber Bureau of the Korean National Policy Agency: (Without Exchange Number) 182(http://cyberbureau.police.go.kr)
Personal Information Infringement Report Center, Korean Internet Security Agency:(Without Exchange Number) 118 (http://privacy.kisa.or.kr) Person in charge of protecting
personal information by area categories, collection methods, and the grounds for retention,and the retention period of the entrusted personal information for the processing of
personal information, date of enforcement and the last modified date of the privacy policy

[Appendix 1] Third-Parties Recipients of Personal Information

Reference Date: 2020. 7. 29.

DivisioninChargeItem

Recipients

Provided
Personal
InformationName,resident
registration
number,amount,subject ofbasic
adjustment(name,
resident
registration
number,amount)Grounds for
Provision

Purpose ofProvision

Period ofProvision∘ Income Tax
Law Article 164∘ Income Tax
Law Article160-3,
Enforcement
Decree of the
Income Tax
Law Article
208-3

Year-end Tax
Adjustment(Statement ofPayment ofEarned Income)Once aYear

Statement ofPayment ofEarned Income(Other Income,Retirement
Income,Business
Income)Once aYear

DivisionofFinance&
PropertyYear-end
Tax
Adjustment(Statementof Paymentof Earned
Income)DivisionofFinance&
PropertyStatementof Paymentof Earned
Income(Other
Income,Retirement
Income,Business
Income)National
Tax
ServiceName,resident
registration
number,amount∘ Income Tax
Law Article 164∘
IncomeTax Law Article160-3,
Enforcement
Decree of the
Income Tax
Law
Article208-3

Simplified
Statement ofPayment ofEarnedIncomeNational
Tax
ServiceName,resident
registration
number,amount∘ Income Tax
Law Article
164-3

Simplified
Statement ofPayment ofEarned Income

Twice aYear

Statementof Payment
of Everyday
EarnedIncomeNational
Tax
ServiceName,resident
registration
number,amount∘ Income Tax
Law Article 164

Statement ofPaymentofEveryday Earned
IncomeFour
Times aYear

Divisionof
Human
ResourcesYearlyIncome ofFacultyMembers

National
HealthInsurance
Service
Korea
Workers’Compensa
tion &
WelfareService∘Employment
Insurance Act
Article 110
Industrial
Accident
Compensation
Insurance Act
Article 31

Statement of
the Total
Income for the
Health/Employment/
Industrial
Accident
Insurance Plans

Once aYear

Divisionof
Human
Resources

Basic
Informationof Faculty
Members

Teachers
PensionNational
PensionService∘ Pension forPrivate School
Teachers andStaff Act Article
19-4

Joining Teachers
Pensions/
National
Pensions/
Employment,

When
there isa newpolicyholderDivisionofFinance&
PropertyDivisionofFinance&
PropertyNational
Tax
ServiceAmount ofyearlyincome(based on
theyear-endtax
adjustment
made bythe
National
Tax
Service)Name,resident
registration
number,theDivisionofScholars
hip &WelfareList of
Applicantsfor theNational
Scholarship /List of
Applicantsfor theStudent
Loan

Korea
Student
Aid
Foundationmonthly
averageincomeName,resident
registration
number,student
identificati
onnumber,departmen
t, year,
type andamount ofscholarship, academic
records,
registration
informationStudent
identificati
onnumber,name,name ofthescholarship, affiliation(College,
department)Date ofloss, loss
code,
yearlyincome,months of
employment∘National
Pensions Act
Article 123

Industrial
Accident
Insurance Plans∘Act on the
Establishmentof the Korea
Student Aid
Foundation
Article 16,
Article 50,
Article 50-2

Application forthe
National
Scholarship /Student Loan

Every
Semester∘ Personal
Information
Protection Act
Article 17
Clause 1-1

Management ofApplications
for
Recommendatio
ns forOff-campus
Scholarships

Every
Semester(UntiltheManagement
PurposeisFulfilled)∘ National Health
Insurance Act
Article 9,
Article 10,
Enforcement
Decree for theAforementioned
Act Article 4

Loss of
Employer-provid
ed HealthInsurance

When
Cases
Occur

Transfer,
Exemption of
HealthInsurance Fee

When
Cases
Occur

Divisionof
Scholars
hip &WelfareList of
ApplicantsforOff-campus
Scholarships

Divisionof
Scholars
hip &WelfareNotificationof Loss of
Eligibility as
anEmployer-pro
vided
Policyholder

National
HealthInsurance
Service

Divisionof
Scholars
hip &WelfareNotificationof Changes
to theEmployer-pro
vided
Policyholder(Workplace,records ofwork)

National
HealthInsurance
Service

Changecode, dateof thechange,exemption
code

Divisionof
Scholars
hip &WelfareNotificationof theQualificationsas
Dependent(Acquisition・Loss)National
HealthInsurance
Service

Relationshi
p,
name
of
dependent,
resident
registration
number ofdependent∘ National
HealthInsurance Act
Article 5,
Enforcement
Decree for theAforementioned
Act
Article 2

Acquisition
or
Loss of
Dependents

When
Cases
Occur

Divisionof
Scholars
hip &Notificationsof Acquiring
theQualifications

National
HealthInsurance
ServiceName,resident
registration
number,∘ National
HealthInsurance Act
Article 6,

Acquisition
ofNew
Employer-provid
ed Policyholders

When
Cases
Occur

Off-campusScholarships∘ National Health
Insurance Act
Article 54,
Article 74Welfareas an
Employer-pro
vided
Policyholder

Divisionof
Scholars
hip &WelfareApplication
form for the
Suspensionof (and
Cancellationof) the
Payment
Notification
for anEmployer-pro
vided
Policyholder

Divisionof
Scholars
hip &WelfareRequestForm for
Changing(Adding, orExcluding)the Subjectof PhysicalExaminations

National
HealthInsurance
ServiceNational
HealthInsurance
Servicemonthly
income,acquiringdate,acquiringcode,
accounting
code,
occupation
al categorycode- Whentaking aleave ofabsence:effective
date ofsuspendingthenotification,
expected
date ofcancelingthesuspensionofnotification, thereason forthesuspension- Whenreturning
to work:
effective
date ofcancelingthesuspensionofnotification, monthly
income atthemomentofcancellation, yearly
incomeduring theperiod inwhich thenotificationwassuspended
AddingReasons
for Addingor
Excluding:newemployees,
employees

Enforcement
Decree for theAforementioned
Act
Article 4∘ National Health
Insurance Act
Article 75,
Enforcement
Decree for theAforementioned
Act Article 50∘ National Health
Insurance Act
Article 52,
Enforcement
Decree for theAforementioned
Act Article 25,
Workplace

Suspension
ofPayment
Notification or
Exemption of
Insurance Fee
for
Employer-provid
ed
Policyholders

When
Cases
Occur

Addition or
Exemption of
Subjects ofPhysicalExaminations

When
Cases
Occur

that havebeen
examined,etc.
Exceptions:
recipientsofcomprehen
sive
medicaltesting,
employees
on leave,etc.

Divisionof
Scholars
hip &WelfareRequestForm for
Changing
Monthly
Remuneratio
n ofEmployer-pro
vided
PolicyholderoftheNational
HealthInsurance

Divisionof
Scholars
hip &WelfareInvoice for
Liability
Insurance for
SchoolManagers

Divisionof
Scholars
hip &WelfareStatementof Payment
of Other
Incomes

Divisionof
Scholars
hip &WelfareForm forAcquiring the
Qualification
for
Employer-pro
vided
National
PensionRecipient

National
HealthInsurance
ServiceHyundaiMarine &Fire
Insurance

National
Tax
ServiceNational
PensionService

Date ofchange inmonthly
incomechangedmonthly
incomeName,resident
registration
number,affiliation,
student
identificati
onnumber,address,
contact
informationName,resident
registration
number,yearlyincomeName,resident
registration
number,monthly
income,date ofacquiringthequalification,qualification code,specialoccupationcode,
specialoccupation

Manuals∘ National Health
Insurance Act
Article 36,
Enforcement
Decree for theAforementioned
Act Article 41

Changes inMonthly
Remuneration

When
Cases
Occur

∘ Personal
Information
Protection Act
Article 17
Clause 1-1

Evaluation of
Insurance Claims
and theProvision of
Insurance
Benefits

When
Cases
Occur

∘ Income Tax Law
Article 164,
Enforced
Decree of the
Income Tax Act
Article 213

Submissionofthe Statementof Payment for
Other Income
Earners

Once aYear∘ National
Pension Act
Article 8,
Article 21

Acquisitionofthe Qualification
for
Employer-provid
ed National
PensionRecipient

When
Cases
Occur

DivisionofScholars
hip &WelfareForm forAcquiring the
Qualification
for
Employment
Insurance

Korea
Workers’Compensa
tion &
WelfareServiceretirement
pensioncode
Name,resident
registration
number,monthly
income,date ofqualifying,occupationcode,
weeklyworkinghours∘ Employment∘ Industrial
Accident
Compensation
Insurance Act
Article 6∘ Act ontheCollection of
Insurance
Premiums, etc.
for Employment
Insurance andIndustrial
Accident
Compensation
Insurance
Article 5,
Article 11

Divisionof
Scholars
hip &WelfareEmployment
Declaration
form forOccupational
Health and
SafetyInsurance

Korea
Workers’Compensa
tion &
WelfareServiceName,resident
registration
number,monthly
income,date ofqualifying,occupationcode,
weeklyworkinghours

Divisionof
Academic
Affairs

Confirmationof Academic
Records/
Level of
Education

Universitiesand
PublicInstitutions, etc.

Academicrecords
and levelofeducation

Divisionof
Academic
Affairs

Directoryof Students
withAcademic
Records

Military
Manpower
Administra
tion

Name,
resident
registration
number,student
identificati
onnumber,major,
academicrecords
and levelofeducation,e-mailaddress,
mobilephone
numberDivisionofStudent
Service

Directoryof Students
with Changes
in Academic

Seoul
Metropolit
anMilitary

Undergraduate
program,name,

Insurance Act
Article8,
Article 15∘ Personal
Information
Protection
Act Article 17
Clause 1-1∘ Military Service
Act Article 60,
Article 80∘ Enforcement
Decree for the
Military
Service Act

Acquisitionofthe Qualification
for Employment
Insurance

When
Cases
Occur

Employment
Declaration of
Employee with
Occupational
Health and
Safety Insurance

When
Cases
Occur

Confirmationof Academic
Records andLevel of
Education for
Admissions andEmployment

When
Cases
Occur

Postponementof Enlistment ofStudents

When
Cases
Occur

Cooperationin militaryadministrative
affairs

Twice
Every
Month
(EveryRecords

DivisionofStudent
Service

Directoryof Newly
Enrolled
Students

Manpower
Administra
tion

Woori
Bank

student
identificati
onnumber,resident
registration
number,registeredaddress,year, dateof thechange intheacademicrecords,
thereason for
expulsionName,student
identificati
onnumber,affiliation,
date ofbirth, ID
pictureArticle 124,
Article 127

1standthe
15th)∘ Management

One
Month
beforeMatriculation(February, August)

Regulations for
the
Seoul
National
University
S-CARD

Issuance ofStudent ID
Cards (S-Card)
for Freshmen

[Appendix 2] Entrustment of Personal Information Management
Reference Date: 2020.7.29.

Division in
ChargeEntrusted Organization

Office ofAdmissions

Jinhak
Apply
Corporation

Receiving

Applications

Office ofAdmissions

Uway Apply

Receiving

Applications

Division of
Finance &PropertyNonghyupBank,
Shinhan Bank, Woori
Bank, BC Card
(Nonghyup and Woori
Bank(, NH Card,
Shinhan Card
(Excluding Shinhan BC
Card)

Office ofInformation
Systems andTechnology

Office ofInformation
Systems andTechnology

Entrusted Tasks

Receipt of

Tuition Fees

KCC
Information
and Communication

ImplementationofAdministrative Information
System Functions

Crespeed

Implementationof
Research Administration
Integrated Management
System Functions

CentralLibrary

Ex Libris

Division ofStudent
Service

Woori Bank

Cloud-based
Reservation
Management System

Issuance of

S-CARDs

Period ofCollecting andUsing the
Personal
Information
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement

Others

Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment

TransferredCountry:
Singapore,
Transferred Items,date,
methods
are thesameDivision in
ChargeEntrusted Organization

Entrusted Tasks

Division ofStudent
ServiceUbivelox

Maintenanceof S-CARD
SystemOffice ofInformation
Systems andTechnology

Dongseo
Information Systems

Maintenanceof Office365

Division ofCampusManagement

S-1

Corporation

AccessControl andManagement of Video
Information of Integrated
Security System

Office ofInformation
Systems andTechnology

Korea
MobileCertification

Personal
Identification
Service via Mobile Phones

Office ofInformation
Systems andTechnology

Division ofStudent
Service

Office ofInformation
Systems andTechnology

Spc

BK

Technology Inc.

Construction
andManagement of the Cloud
Mail Service (G Suite)

Information
SystemMaintenanceof Hand
Vascular Pattern Recognition
System for TechnicalResearch Personnel at
Graduate Schools

Sure M

Text

Sending Services

Period ofCollecting andUsing the
Personal
Information
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
200 Days
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement
Until
Fulfillment of
Entrustment
Goal or until
the End of the
Entrustment
Agreement

Others