INVITATION TO JOIN THE #GBI_EoE2024:
Shaping the Future of Data Sharing in Microscopy
Global BioImaging (GBI) and the Advanced Bioimaging Support (ABiS) Network inJapan, invite you to the annual conference #GBI_EoE2024 on October 29th in
Okazaki, Japan.
As leaders in microscopy, your expertise is invaluable as we discuss global solutions
for data management and analysis.
At #GBI_EoE2024, we aim to address data management challenges and foster
collaboration within the microscopy community. Your participation can directly
contribute to these goals:● Showcase Your Solutions: Demonstrate your innovative technologies in data
management and analysis, influencing their adoption within the community.
● Influence Policy and Standards: Shape discussions on data sharing policies
and standards, ensuring open access while prioritising security.
● Expand Your Market Reach: Engage in discussions to explore new markets
and partnerships aligned with conference goals.
● Enhance Research Collaboration: Support initiatives promoting open accessto image data, fostering innovation in the field.
Together at #GBI_EoE2024, we can drive positive change in how image data is
managed and shared. Your support is crucial in realising our vision for acollaborative microscopy community.
Looking forward to welcoming you to #GBI_EoE2024.
Best regards,On behalf of the Organizing Committee,______________________________Dr Yara Reis
Strategic Alliances Manager
Global BioImaging- EMBL Heidelberg, Germany

www.globalbioimaging.org

EXCHANGE OF EXPERIENCE CONFERENCES
The Exchange of Experience conference provides an open forum for discussion and thegeneration of new ideas, where imaging facility managers and technical staff, imagingscientists, science policy officers, industry representatives, and funders from around theworld come together to establish interpersonal connections necessary for the success of a
global BioImaging network. Based on previous editions, we expect around 100 participantsfrom all global regions to attend in person, with more participating online. Theseconferences are a valuable opportunity for attendees to share their experiences, learn fromeach other, and develop new strategies and partnerships for advancing the field ofBioImaging.

Figure 1. Exchange of Experience 2024 - Program Overview

This year's conference is co-organized with Global BioImaging's long-time partner Advanced
BioImaging Support (ABiS). The ABiS consortium represents national imaging scientists andfacilities and will hold a community meeting on the day before the EoE2024 (28th October2024); there will be, therefore, increased participation of imaging scientists from across thecountry. The Exchange of Experience will then be followed by a FoundingGIDE Communitymeeting.

This convergence of events presents a unique opportunity for researchers from East Asiaand other regions to come together, share their knowledge and expertise and build newcollaborations and partnerships. Together, the organisation team aims to create a vibrantand diverse conference that will facilitate valuable discussions and exchange of knowledge
in the field of BioImaging.

IMAGE DATAThis year's conference will have a particular focus on BioImaging and Biomedical Imaging
Data Management and is poised to be a pivotal event for imaging facility operators, technicalstaff, imaging scientists, managers, and science policy officers worldwide. With a primary
focus on data management and image data analysis in the Cloud, the conference aims toaddress several critical objectives:
Assessment of Current Challenges: Delve into prevalent data management challenges
across diverse regions, fostering enhanced understanding through specialised talks,
including presentations addressing pre-publication data management challenges.
Discuss Existing Data Repositories: Explore existing data repositories' approaches toaddressing challenges, focusing on framing it as "Open Image Data" while ensuring
inclusivity, including medical data. Discussions will also revolve around incentivising sharing
within these repositories.
Promote Global Accessibility: Propose actionable strategies to enhance global accessibility
and visibility, especially in regions with limited resources. Concrete solutions will beprovided, identifying key focus areas and prioritising interventions for maximum efficacy.
Corporate partners are encouraged to participate in the conference to contribute insights,
offer input on the thematic areas, and potentially sponsor aspects of the event. By engaging
in discussions and collaborations at #GBI_EoE2024, stakeholders can play a pivotal role instrategising towards global solutions that facilitate better and faster interchange of image
data between regions, ultimately advancing the field of imaging science on a global scale.

ABOUT GLOBAL BIOIMAGING
Global BioImaging was founded in 2015 by Euro-BioImaging, the pan-European research
infrastructure for imaging technologies in biological and biomedical sciences. Since its
inception, it has evolved into a global network that brings together imaging communities andstate-of-the-art research facilities from around the world, including Europe, Australia,Canada, India, Japan, Mexico, Singapore, Africa, the United States, and Latin America(Figure 2).
Recognising that scientific, technical, and data challenges are universal and not limited bygeographical boundaries, Global BioImaging provides a unique platform for international
discussion and collaboration to address common challenges related to operating
open-access infrastructures in the life sciences. Through this network, researchers fromdiverse backgrounds and regions can come together to share their knowledge and expertise
and work towards advancing the field of BioImaging.

Figure 2. Representation of imaging communities within the GBI network (January 2024). The network comprises 13 nationaland regional imaging infrastructures and communities, including Advanced BioImaging Support (Japan), African BioImaging
Consortium (Africa), BioImaging North America (USA, Canada, Mexico), Canada BioImaging (Canada), Euro-BioImaging(Europe), India BioImaging Consortium (India), Latin America Bioimaging (South America and Mexico), Microscopy Australia(Australia), National Imaging Facility (Australia), National Laboratory for Advanced Microscopy (Mexico), National Microscopy
System (Argentina), Singapore Microscopy Infrastructure Network (Singapore), South Africa BioImaging (South Africa). These
imaging infrastructures and communities represent 61 countries around the world and the European Molecular Biology
Laboratory (EMBL). (*) Global BioImaging is currently supported by the Chan Zuckerberg Initiative (CZI) and the Wellcome
Trust (WT).

ABOUT THE ADVANCED BIOIMAGING SUPPORT(ABIS)- JAPANThe Advanced Bio-Imaging Support Platform (ABiS) offers cutting-edge imaging technology
to researchers in the country. As the need for biological imaging increases in life science
research, individual universities and research institutions face challenges in maintaining andoperating sophisticated imaging equipment due to technological advancements and risingcosts. ABiS addresses this by providing access to state-of-the-art optical microscopes,
electron microscopes, magnetic resonance devices, and other cutting-edge technologies
through the National Institute for Physiological Sciences and the National Institute for BasicBiology. These institutes serve as core institutions, innovating technologies for application inthe life sciences field and supporting research at universities. Partner organisations within
Japan collaborate to operate special imaging equipment, forming a platform to support
advanced imaging encompassing life sciences research. Researchers are encouraged toutilise the Advanced Bio-Imaging Support Platform for their research needs (Figure 3).

Figure 3- ABiS forms a nation-wide network of bioimaging in JapanINVITATION TO EXHIBIT & SPONSOR
In the field of microscopy, vendors play a critical role in empowering imaging scientists
through training and providing access to cutting-edge technologies. As a vendor in this field,
your participation in the event mentioned above would not only give you the opportunity to
showcase your products and services to a highly engaged audience of imaging scientists,
but it would also allow you to share your knowledge and expertise with the broader
community.
We would be honoured if you could join us at this event as both a participant and a featured
sponsor with ample visibility to our global audience. Moreover, your participation willposition you at the forefront of the field as a “Global Ambassador” for Bioimaging, helping tobring the latest technological advances and best practices to your clients and partners. We
believe your involvement in this event will be mutually beneficial, and we look forward toexploring opportunities for collaboration and partnership with you.

SPONSORSHIP PACKAGES
The following sponsorship packages are available:
PACKAGE

DiamondPlatinum

GoldSilver

PRICE

5,000 EUR/
820,000円

3,000 EUR/
490,000円

1,200 EUR/
197,000円

500 EUR/82,00円✓✓

Exposition space + 2company delegates*✓Sponsor Email blast✓✓

Logo on the sponsorship
page of the website✓✓*NOTE: Each sponsor may delegate up to two representatives to join the event at no cost. Additionalor non-sponsor delegates must cover their expenses for coffee breaks and meals.

ON-SITE RECOGNITION
Exposition space forcompany delegates at thevenue during the FULL week✓

Exposition space forcompany delegates at thevenue for ONE full day of theevent✓✓

Verbal recognition at theWelcome & Opening✓✓

Company poster exposed inthe event shared areas✓✓✓

Logo included in thesponsor's slide displayed✓✓✓✓✓✓✓✓

during the breaks*including slides for online participants

Logo included in EoE2024
Sponsors Poster
POST-EVENT RECOGNITION
Delegate list shared withparticipants✓

Thank you email blast✓✓

TABLE 1- SPONSORSHIP PACKAGES OVERVIEW- Sponsorship package entitlements, in short. All listed amounts are exclusiveof VAT.

Once you have committed to one of the Sponsorship packages (Table 1), you will beable to further specify your contribution/visibility by naming one or more items fromthe list below:
Your investment can entitle you to the following benefits:

PRICE(per unit)

MEALS
Coffee breaks

Sponsor’s poster or logo to be displayed at refreshment areas
for the duration of the coffee breaks

1,000 EUR

LunchesSponsor’s name will be acknowledged in the printed program
adjacent to the session
Sponsor’s logo will appear on the holding slide before thelunch breakSponsor may have banners inside and outside the room(sponsor to supply) for the duration of the lunch

2,000 EUR

Sponsor company can supply their logo, to be displayed
during the dinner and the company mentioned in the dinnerspeech2,000 EUR

EoE Welcome event

Sponsor company can supply their logo, to be displayed
during the evening and the company mentioned in thewelcome speech

2,100 EUR

ABiS Welcome
eveningSponsor company can supply their logo, to be displayed
during the evening and the company mentioned in thewelcome speech

1,000 EUR

Global Dinner(2 available)

SWAG BAG
Literature
Product insert

A4 literature, brochure or product insert to be supplied toorganisers 14 days ahead (3 available)

200 EUR
300 EUR

Conference Goodies

tag-phone- 100X objective or similar

1,000 EUR

Name Tags andBags

Lanyards for participants’ name badges provided by onecompany

3,000 EUROFFSITE ACTIVITIES

Imaging Facilities
Visit

Sponsor company can supply their logo to be visible andcompany items to be distributed in the BUS ride

FUN activity

Sponsor company can supply their logo to be visible andcompany items to be distributed in the BUS ride

2,400 EUR

Voice and written recognition for the support of virtual
participants

3,500 EUR

The company will be acknowledged on both event web pages
and verbally at both meetings as helping to make theattendance of Imaging Scientists at these conferencespossible.

2,000 EUR

1,000 EURHYBRID SYSTEM
Streaming and online
moderation(2 available)
ATTENDEE SUPPORT
Travel Fellowships(as many asrequested)

TABLE 2- SPONSORSHIP ITEMS- Sponsorship package entitlements will apply, depending on the sponsorship item value. All
costs are exclusive of VAT. All items are to be approved by the Organising Committee. Please note that priority of choice will
be given according to the Sponsorship packages (by this order: 1-Diamond, 2-Platinum, 3-Gold, 4-Silver)

SPONSOR REGISTRATION FORM:
To become a sponsor, kindly complete the linked form by providing yourcompany details and selecting your preferred sponsorship options: REGISTER
HERE

Thank you.

TERMS AND CONDITIONS OF APPLICATIONAND CONTRACT
Exhibition & Sponsorship Policy:• Exhibition space and sponsorship will only be confirmed once the exhibitor’s application form has been
completed and payment has been received in full.
• Exhibition space is allocated on a first-come, first-serve basis.

Terms of Payment:• Sponsors might be invoiced directly by the service providers (e.g. company handling the hybrid system)

Cancellation Policy:
All cancellations must be made in writing to the organising Committee, and the following cancellation
policy will be enforced:• 10% of the contract price if cancellation is received up until 4 months before the start of theEoE2024 • 50% of the contract price if cancellation is received up until 3 months before thestart of the Congress • 100% of the contract price if cancellation is received less than 2months before the start of the Congress

Liability:
The Organisers accept no responsibility for any damages if the sponsored event is not performed
because of any obstacle or hindrance outside the control of the Organisers, which the Organisers could
not reasonably have foreseen when signing this contract and which the Organiser could not haveavoided at a reasonable effort or cost. Such obstacles and hindrances include but are not limited to theoutbreak of war, civil riots, governmental or other obstacles to the freedom of travel, union actions,natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above.

CONTACTS & ORGANISING COMMITTEETEAM

ABiS- Meeting#GBI_EoE2024

E-mailNaoto Ueno✓

✓nueno@nibb.ac.jp

Shinya Komoto✓✓

shinya.komoto@oist.jp✓​yara.reis@embl.de

Yara Reis @Global BioImaging