参考資料2-2
Annex X – Sustainability
Requirements This Annex is an integral part of the Regulations and contains contractual
requirements to the Expo Organizer.
Exhibition organizer is required to start planning a sustainability strategy
immediately after the approval of the Expo.
Delivery of a sustainable World Horticultural Expo is a shared responsibility
requiring close coordination and collaboration within the organising body,and with a variety of delivery partners, suppliers, public authorities andexternal organisations from the earliest stages of the application process
onward through to the legacy phase.
This Annex details key success factors for the development of a
Sustainability strategy as well as expected ways to implement it.
PurposeOur vision for World Horticultural Expos and International Horticultural
Expos is to ensure they become recognized as the world’s mostsustainable major events.
AIPH regulations set some mandatory requirements to allow to:- Support Expo organisers in the development of comprehensive
sustainability strategy and legacy plans and their implementation planscovering construction, operational delivery and legacy transition- Build the Expo organisers’ capacity to establish effective governancearrangements ensuring that sustainability and legacy objectives are fully
integrated into decision-making and risk management processes- Help Expo organizers stay aligned with the best practices for quality Expo
organization and transmit those to future Expo organizers- Efficiently measure, monitor and evaluate sustainability performance ofExpos to ensure continual improvement

Contents

This Annex contains guidance on:
1. Sustainability strategy and legacy plan
2. Sustainability implementation plans
3. Sustainability education, communications and engagement
4. Sustainability reporting
5. Management system

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1. Sustainability strategy
The Expo Organisers shall develop in coordination with the AIPH and Host Country
Authorities, a sustainability strategy to identify specific sustainability objectives that will beembedded across the Expo project. The strategy should also include a section on Legacy
planning to explain how these objectives will serve the Host City/Region/Country in thefuture. The strategy shall take into account the views of all relevant stakeholder groups andshould be viewed as a detailed development and refinement of the commitments and plansset out during the application phase.
Sustainability strategy shall include policies on:
•••••
••

Environment
LabourHuman rights, (this policy must align with the United Nations Universal Declaration of
Human Rights)
Anti-corruption
Diversity
Accessibility
Ethical practices

The strategic objectives shall be framed according to the five priority themes of the AIPH
Sustainability Policy:•••••

Climate change
Biodiversity conservation
Sustainable sourcing and resource management
Equity and inclusion
Sustainability education and awareness raising

For each objective there shall be corresponding targets and key performance indicators.
The strategy shall also outline approaches to be taken in the following areas:••••Governanceo Identified roles and responsibilities for the delivery of the strategy
o Transparent mechanisms to resolve any potential issues in theimplementation of the strategy and supporting planso Coordination of communication responses to issues
Innovation to demonstrate the most sustainable, ethical, and advanced practices inornamental plant production
Education, communications and engagement on sustainability
Knowledge sharing and reporting on achievements and lessons learned

With regard to legacy, the strategy shall identify the overall vision for legacy, priorities, key
objectives, ownership, responsible bodies and timescales.

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2. Sustainability implementation plans
The Expo Organisers shall establish in coordination with Host Country Authorities, specificsustainability implementation plans to set out a clear programme of actions, along withresource needs, issues and risks, and a system for tracking, evaluating and reporting
progress.
The sustainability implementation plans will provide the detailed elements for delivering theobjectives defined in the Sustainability Strategy. The sustainability implementation plans
shall be submitted to the AIPH for review and approval.
The implementation plans shall cover the three principal stages of the Expo lifecycle:•••

Constructiono Permanent infrastructureo Temporary structures, signage and décoro Landscaping and ecological management
Event operationso Transport and mobility (including accessibility)
o Energy and water managemento Cateringo Waste managemento Retailo Ceremonies, shows and promotions
Dismantlement and legacy transitiono Reuse and repurposing of materials, structures and other assetso Landscape restorationo Reporting112
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3. Sustainability education, communications and engagement
A World/International Horticultural Expo has the potential to engage, inform and inspire large
numbers of people across all ages and cultures. This is a vital opportunity for the Expocity/country, and it is important to have coherent plans to maximise this potential.
Specific plans will be necessary to define objectives, target audiences, methods, resources
and timelines. These shall be submitted to the AIPH for review and approval.
••

Sustainability Education Plan
Sustainability Communications and Engagement Plan

Both plans should emphasise the importance and value of the event experience in reinforcing
learning and awareness about sustainability.
Version 1 of each plan to be completed two years before opening of the Expo; updated final
version to be completed six months before opening of the Expo.

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4. Sustainability reporting
A critical element of the legacy of an Expo is the transfer of knowledge, best practices, casestudies and lessons learned. It is important this is done in a spirit of sharing the experienceof delivering an Expo, making clear the challenges and issues that were faced and how they
were handled, as well as a record of achievements. The ability to explain things that wentwrong or could have been done better is fundamental to true learning and advancingunderstanding of major event management.
There should be a series of publicly available sustainability reports to cover the construction
and preparation phases and finally reporting on the total sustainability programme (i.e.
including event operations and initial legacy transition works).
•••

Pre-event sustainability report, focusing on construction and preparation phase – tobe issued 6 months prior to the opening of the Expo
Post-event sustainability report, which is part of Expo Final Report and Valuation
Questionnaire 1 – within 3 months of the closing of the Expo
Sustainability and legacy report (including case studies), which is part of Expo
Valuation Questionnaire 2 – within 3 years of the closing of the Expo

Legacy reports at longer intervals after the Expo would be beneficial so that long-term
benefits and trends can be reported.

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5. Management system
The Expo Organisers shall establish a management system in accordance with ISO
20121:2012 Event Sustainability Management Systems with Guidance for Use. This
internationally recognised standard is the most effective way to ensure that the above
requirements are properly integrated into the delivery of the Expo. A well-conceived
management system is a valuable tool to enable the Expo Organisers to keep track of theirsustainability commitments and to build effective processes into their day-to-day operations.
The management system should cover the key activities of the organising body that arematerial to delivering a truly sustainable World/International Horticultural Expo.
The management system may be put forward for third party certification to ISO 20121.

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