Business Series
Program No.5601-SAQ(Version 1.01)

IBM Writing Assistant
Quick Guide110130-0IBVI))(personal r Imputer©IBM Corporation 1 9B5

IBM Writing Assistant Functions

3. When the DOS prompt A> appears, replace theDOS diskette with the Writing Assistant diskette.

I. Type/Edit

4. Type G and press the Enter key. Writing Assistant
immediately loads into memory.

Create or edit text on the screen
Check spelling
2. Define page
Control appearance of page: margins, length,
headings, footings, and page numbers
3. Print
Range of pages, different printers, single pages,
multiple copies, envelopes, form letters
4. Get/ Save/ Remove
Read document from disk, store document ondisk, erase document from disk
5. Clear
Erase document in working copy, reset pagedefaults to page
9. ExitIf the computer is switched on:

1. Exit from whatever program you are using andinsert the Writing Assistant diskette.
2. When the DOS prompt A> appears, type G andpress the Enter key. Writing Assistant loads intomemory immediately.

From a fixed disk:

To run the program from the fixed disk, type WRITE
and press the Enter key.

Cursor Control Keys
Keystroke

Moves the Cursor
Cursor Up. Moves the cursor up

one line.

Starting Writing AssistantCursor Down. Moves the cursor down

one line.
If the computer is switched off:

Cursor Left. Moves the cursor one
character to the left.

I. Insert the DOS diskette in drive A and switch thecomputer on.
2. Enter the date and time when requested to do so,and press the Enter key.

Cursor Right. Moves the cursor one
character to the right.

Ctrl—

Next Word. Moves the cursor one word
to the right.

Ctrl— 4—

Previous Word. Moves the cursor one
word to the left.

Special Keys

EndEnd. Press End to move the cursor tothe last character in the line.

Keystroke Function

HomeHome. Press Home to move the cursor tothe first character in the line.

4-1

Enter. On any menu, Enter tells
Writing Assistant to begin or continue
the specified function. When typing orediting, it moves the cursor to thebeginning of the next line.

M-PgDnPgUp

Ctrl—Home

Ctrl—EndPF1

Help. Displays the Type/ Edit Helpscreen.

PF10Continue. Executes block operation orsearch or returns to the document.

Editing Options
Keystroke Function

Tab. When filling in a menu, Tab moves
the cursor forward to the next item: whentyping or editing. it works like a typewriter
Tab key. With the Shift key (0)• Tab
moves to the previous tab stop or menu
item.

PF2

Check Spelling. Writing Assistantchecks the words in the working copy
document against the dictionary.

PF3

Adjust. Centers, left-justifies, or rightjustifies the line containing the cursor.

Page Down(Fn--). The PgDn key
displays the following screen of text.

PF4Set Tabs. Allows you to set or clear
tab stops.

PF5Emphasize. Allows you to select printerenhancements, such as highlighting,underlining and printing in colors.

PF6

Erase Word. Removes the word at thecurrent cursor position.

PF7

Move Block. Prompts you to move
cursor to end of block you want to moveto another location.

Page Up(Fn—..—). The PgUp key
displays the previous screen of text.
Beginning of Document. Ctrl--Home
moves the cursor to the beginning of thedocument.
End of Document. Ctrl—End(Ctrl—Fn— ♦ ) moves the cursor to theend of the document.
Backspace. Moves the cursor to the left
one space and erases the character in thatlocation.

PF8

Copy Block. Prompts you to move
cursor to the end of block you want tocopy to another location.

PF9Search. Searches for a phrase and, if
requested, replaces it with anotherphrase.

Shift—PF3 Change Colors. Reviews and changes
the color combinations displayed on thescreen.

Define Page Options
Left/Right margin:

Enter the column number forthese margins (1-78)

Top/Bottom margin:

Enter the number of lines forthese margins (0-18)

Page length:

Enter the number of lines fromthe top edge of your paper tothe bottom edge

Shift—PF5 Append. Prompts for the name of a file
to insert in the working copy at thecursor position.
Shift—PF6Shift—PF7• 102 for legal size (11 x 17)

Delete Line. Removes the line where thecursor is currently located.
Delete Block. Prompts you to move
cursor to end of block you want deleted.

Shift—PF8 Reuse Block. If there is a block in thereuse buffer, places a copy of that blockat the cursor location.
DeleteDelete. Removes the character at thecurrent cursor position.

EscEscape. Cancels the current operationand returns to the document (if using theType/ Edit function) or to the Main Menu
(if using any of the other functions).

Insert• 66 for standard 8-1/2 x II

Insert. Begins inserting characters at thecurrent cursor position. Press the Insert
key again to end the insertion.

• 0 for one continuous page
(no page breaks)
HeadingEnter up to two lines of text toappear at the top of each page

FootingEnter up to two lines of text toappear at the bottom of eachpage. For automatic page
numbers, enter the starting
page number in the footing

Print Options
From page:
Enter the number of the first page you want to print
To page:Enter the number of the last page you want to print

Print to:

Printing Form Letters

Directs output to different printers

Y to pause after each page to insert a new sheet ofpaper

I. Enter the letter in the working copy, typing item
identifiers in the letter where you want an item ofdata to be inserted from the IBM Filing Assistantfile. Item identifiers must be enclosed in asterisks,for example, *Name*.

Number of copies:

2. Return to Main Menu and select the Print option.

Enter the number of copies you want printed

3. Enter the name of the data file in the IBM Filing
Assistant File name item on the Print Menu.

Pause between pages:

Single/Double/Envelope:
S to print single-spaced, D to print double-spaced, E
to print the address onlyIndent:
Enter the number of spaces to shift the printing to theright on the paper

4. To print on single sheet stationery, enter Y for the
Pause between pages item.
5. Fill in the Search spec to identify the group offorms from the file that you want to use.
6. Fill in the Identifier spec with any names you
entered in the letter differently than they appear on
the form.

IBM Filing Assistant file name:Enter the name of the Filing Assistant file from which
to read data

7. After Writing Assistant prints the first letter, insert
a new piece of stationery and continue.

Search Options
Search for:
Enter the word or phrase you want to search for
Replace with:Enter the word or phrase with which to replace thesearch phrase

Manual or Automatic (M/A):
M asks for confirmation before replacing eachoccurrence and A replaces all occurrences of the searchphrase (if there is no replacement phrase, counts theoccurrences and displays the count during the search)

Symbol entered in search phrase:abc..

Finds the next word starting with abc..xyz

Finds the next word ending with xyz..abc..

Finds the next word with abc in any position••

Finds the next word

(Either .. or ... may be used.)Special Commands*JOIN name**GRAPH name*Gets from disk the documentname and prints it at the location
where the command appears
Gets from disk the picture filename and prints it at the location

where the command appears*PRINTER code*

Sends ASCII code to the printerto initiate or terminate special
printing modes*NEW PAGE*

Starts a new page when printing

9