PA-02 Announcement on Handling of Personal Information■ Announcement on Handling of Personal Information
The JTB Communication Design, Inc. (hereinafter, “the Company” or “we”) will announce the following matters pursuant
to Article 27 “Public Disclosure etc. on Matters relating to Retained Personal Data” of the Act on the Protection of Personal
Information, and JISQ15001:2006 3.4.4.3 “Dissemination of matters on personal information subject to disclosure.”*However, the Company shall disclose the following matters as the “personal information subject to disclosure” (*1),
regardless of any length of retention period, without considering the condition for exemption “data other than those set to
be deleted within a period of no longer than one year (six months) that is prescribed by cabinet order” as defined as“retained personal data” in Article 2 of the Personal Information Protection Act.
(1*) “Personal information subject to disclosure” refers toa collective body of information systematically organized so as to allow easy search for a specific individual which the Company has theauthority to respond to request from the principal to notify the purpose of use of, disclose, correct, add or delete the contents of, cease theuse of or erase, or cease providing to a third party.

1. Name of Business Operator

JTB Communication Design, Inc.
2. Name or Title, Division/Dept. and Contact of the Privacy Officer (or His/her Representative)
Division/Dept.: Personal Information Help Desk, JTB Communication Design, Inc.
E mail: p-mark@jtbcom.co.jp / Phone: 03-5657-0600

3. Purpose of Use of Personal Information
Category

Purpose of use(1) Purpose of use in the case of directly obtaining personal information stated on thedocuments, etc. (including those on the website, by email, etc.; hereinafter“documents”) from the principal
Information
To operate various event operations, e.g., soliciting
handled inparticipants and providing information, confirming
various event
applications, registering participation, sending various
businesses, etc.
materials, documents, etc. and contacting, preparing
participants list, settling registration fee and exhibit fee,
confirming and introducing speakers, confirming andcontacting posters/contributors/comment submitters, andvisa procedures for events, conventions, training businesses,
etc. organized by the Company
To provide information regarding various events, services,seminars, etc. continuously organized by the Company
Information
To operate IT and marketing solution services provided byhandled in
the Company, provide related after-sales services, send andproviding IT and provide various information related to service provision ormarketingproducts
solution services
Information
To carry out translation services such as the delivery, check
handled inor the like of deliverablestranslation
services
Information
To confirm the delivery destinations and manage rental

Disclosure
category

Disclosable

Disclosable

Disclosable

DisclosablePA-02 Announcement on Handling of Personal Information
handled inrental services ofequipment, etc.

equipment such as video, sound, light equipment, andtelecommunication equipment

Talent fan clubmemberinformation
Information
concerningsurvey such as
variousquestionnaire
independently
administered by
the Company
Shareholder
information
Business partner
information

To operate fan clubs and manage members thereof such asproviding information on the relevant talent

Disclosable

To collect data, administer questionnaire survey, analyze,
prepare statistical materials or the like of opinions,intention, etc. about various services and programs (events,seminars, courses, training, etc.) conducted by the Company

Disclosable

Registered staff
information
Employeeinformation
Specifiedpersonalinformation(In conducting analysis, statistics, etc., the Company will use
personal information after processing it in a form that would prevent
identification of individuals. Data after processing will not be
disclosed.)

To disclose information, send handouts, and make contact

Disclosable

For making contacts in the course of sales negotiation andbusiness, operation of receiving/placing orders, billing andpayment operations
For registered staff management such as job placement andpayroll accounting
For the personnel and labor management, business
management, and health management of employees, andsecurity control
For the purpose of use stipulated in the Act on the Use ofNumbers to Identify a Specific Individual in Administrative
Procedures (hereinafter referred to as the “Individual
Numbers Act”) such as tax affairs, social security, or disaster
response
To contact applicants for employment and manage theCompany’s recruitment operations

Disclosable

Personal
information
concerning
applicants for
employment(2) Purpose of use in the case of directly obtaining personal information other than inwriting from the principal
Audio, video, etc. To prepare various records, e.g., materials attached toof participants
reports, materials for retention, press release concerningand visitors at
academic conference, events, seminars, etc.
the venues ofacademicconference,events,seminars, etc.
Footage taken by To ensure safety of visitors, etc. and security andsurveillance
maintenance of facilities
cameras inrelation toevents andfacilities
operation(3) Purpose of use in the case of indirectly obtaining personal information frombusiness partners, etc.

Disclosable
Disclosable

Disclosable

DisclosableNondisclosable

NondisclosablePA-02 Announcement on Handling of Personal Information
Personal
information
entrusted inrelation toundertaking theentrustment ofbusinessInformation
received from
corporations thatuse IT andmarketing
solution services
provided by theCompany
Information
handled in MSQ(Motivation ofStatus Quo)

<Information handled in the entrusted businesses such as
various event operations>
To carry out the entrusted businesses of operation of event
operations, e.g., soliciting participants, providing
information, conforming applications, registering
participation, sending various materials, documents, etc.
and contacting, preparing participants list, settling
registration fee and exhibit fee, confirming and introducing
speakers, confirming and contacting
posters/contributors/comment submitters, and visa
procedures for entrusted events, conventions, training
businesses, etc.
<Information handled in the entrusted businesses ofadvertising and promotion businesses>
To carry out entrusted businesses, e.g., consigned
advertising and promotion activities, promotion events,prizes, and campaigns<Information handled in entrusted businesses such as theoperation of various examinations and tests>
To carry out the entrusted businesses of operations, e.g.,
providing information on application and accepting
applications for taking various examinations and tests,
managing examinees, scoring test results, pass/failjudgement, sending pass/fail notices, etc. and managementof those who passed<Information handled in fan club operations on theirbehalf>
To carry out the entrusted businesses of operation, e.g., fanclub operation and member management such as providing
information on the relevant talentNondisclosable

To provide services for organization members
To provide school commuting notification information e-maildelivery servicesNondisclosable

To conduct training for MSQ (Motivation of Status Quo)
individuals and organizations analysis operations and theutilization of the results thereof, mutual communication,Manejin (motivation and management diagnosis) analysis
and mutual communication of the results thereof

Nondisclosable

Nondisclosable

Nondisclosable

Nondisclosable

Information of
To contact applicants for employment and manage theDisclosable
applicants for
Company’s recruitment operations
employment
obtained via
recruiting
companies
In the case of directly receiving personal information stated in documents, we will clearly specify the purpose ofuse each time, except in the following cases:(1) if informing the principal of or publicly announcing the purpose of use would harm the life, body, property or
any other rights and interests of the principal or a third party;(2) if informing the principal of or publicly announcing the purpose of use would harm the rights or legitimate

PA-02 Announcement on Handling of Personal Informationinterests of the Company;(3) in the case where there is a need to cooperate in regard to a central government organization or a local
government performing affairs prescribed by laws and regulations, if informing the principal of or publicly
announcing the purpose of use would interfere with the performance of the such affairs; or(4) if the purpose of use is found to be clear in light of the circumstances of the acquisition.

4. Provision of Personal Information to Third Parties
We will not furnish your personal information to any third party except in the following cases:(1) if the principal has agreed to such provision;(2) if it is based on laws and regulations;(3) in the case where such provision is needed to protect a human life, body or property, and if it is difficult to obtainthe consent of the principal;(4) in the case where such provision is especially needed to enhance public hygiene or promote fostering healthy
children, and if it is difficult to obtain the consent of the principal;(5) in the case where there is a need to cooperate in regard to a central government organization or a local
government, or a person entrusted by them performing affairs prescribed by laws and regulations, and if
obtaining the consent of the principal would interfere with the performance of the said affairs; or(6) in the case of entrusting whole or part of the handling of personal information within the scope necessary toachieve the purpose of use in order to smoothly perform affairs.

5. Sharing of Personal Information
We will share your personal data in our possession within a minimum scope necessary for contacting you, e.g.,name, address, telephone number or email address, with the group companies listed below:
Such group companies may use the same at each responsibility to provide sales information of each company,
simplify your application procedures, provide information of the details of events, products, services, campaigns,benefits services, etc. or ship products purchased by you.
Company name
JTB Corp.

Address

Name of manager

JTB Bldg., 2-3-11 Higashi-Shinagawa,Senior Manager ofShinagawa-ku

Legal Affairs, Legal
Affairs Department

JTB Business Travel Solutions, Inc.

NBF Toyosu Canal Front, 5-6-52, Toyosu, Koto-General Manager,ku

Human Resources &General Affairs
Dept.

JTB Benefit Service, Inc.

2-7-6, Fukagawa, Koto-ku

General Manager,BusinessManagement HeadQuarter

Personal information to be shared shall be information obtained by group companies via the internet (Web andemail), in writing or the like. The Company will take appropriate safety measures in delivering personalinformation.

6. Entrustment of Handling of Personal Information
The Company outsources part of operations in order to provide its customers with good services. Personal information
may be furnished to contractors. In this case, the Company will select subcontractor(s) who are deemed to properly
handle personal information, arrange the matters necessary to prevent the leakage of your personal information,
including proper management and confidentiality of personal information, in contracts, etc., and have them conduct
proper management.

7. Request for Disclosure, etc. of Personal Information
You may contact us at our contact desk regarding disclosure (the notification of the purpose of use, disclosure,correction, addition and deletion of contents, cessation of use or erasure, and/or cessation of provision to third parties)
of your own personal information. In the case, we will respond to your demand within a reasonable period of timePA-02 Announcement on Handling of Personal Information
after verifying the identification of the requesting person. For the details of request for disclosure, etc., please refer tothe “Procedures for Requesting Personal Information Subject to Disclosure” stated later.

8. Personal Information Provided on a Voluntary Basis
Whether or not the principal provides us with personal information is voluntary. If any necessary item is not furnished,however, we might not be able to provide you with services, etc. in proper conditions.

9. Acquisition of Personal Information by Any Method That Is Not Easily Recognizable by the Principal
We do not acquire your personal information by any method that is not easily recognizable by the principal, by using
Cookie or the like. All portions of our website into which personal information is entered use SSL (Secure SocketsLayer) data encryption system. Further, we take measures such as installing firewalls to protect information in thewebsite. Please be noted in advance, however, that we cannot completely guarantee security due to the nature ofcommunications via the Internet.

10. Accredited Personal Information Protection Organization to Which the Company Belongs
An accredited personal information protection organization refers to an organization accredited by the competent
minister in charge pursuant to Article 47 of the Personal Information Protection Act, which is an organization
aimed at ensuring the proper handling of personal information through dealing with complaints about the handlingof personal information subject to disclosure, etc., or providing information to the covered business operators, etc.
The Company is registered as a covered business operator with “JIPDEC” accredited as an accredited personal
information protection organization by the Minister of Economy Trade and Industry and the Minister of Internal
Affairs and Communications pursuant to the provisions of Article 37 of the Personal Information Protection Act.
JIPDEC accepts complaints and consultation concerning the handling of personal information of covered business
operators.
Name of accredited personal information protection organization: JIPDEC
Contact for settlement of complaints: Personal Information Protection Consultation Service OfficePrivacyMark Promotion Center
Address: Roppongi First Building 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
Phone Number: 03-5860-7565 0120-700-779

11. Handling of Specified Personal Information(1) The Company will use personal information only within the scope of purpose of use as set forth in the Individual
Numbers Act.
(2) The Company shall not furnish it to any third parties other than those set forth in the Individual Numbers Act.
(3) Upon completion of any process related to individual numbers as set forth under the Individual Numbers Act,
the Company shall promptly delete or erase such individual numbers.

Contact Desk:
We accept your requests for disclosure, etc. concerning the personal information subject to disclosure, as well asinquiries and complaints concerning personal information, at the contact desk stated below:
Celestine Shiba Mitsui Bldg., 3-23-1 Shiba, Minato-ku, Tokyo 105-8335
Personal Information Contact Desk, JTB Communication Design, Inc.
Email address: p-mark@jtbcom.co.jp TEL: 03-5657-0600 (Reception hours: 9:30-18:00*)* Please note that we respond to questions and inquiries received on Saturdays, Sundays, national holidays, during theyear-end and new-year period or Golden Week holiday on the next business day or later.