For those seeking consultation

The Harassment Counseling Center, The University of Tokyo
1.

The Harassment Counseling Center (HCC) is established under the Harassment
Prevention Systems of the University of Tokyo. The HCC is a university-wide office anddoes not belong to any specific department on campus.

2.

Please note that counselors at the HCC are NOT assigned the authority/function to
officially investigate/determine/certify the occurrence and/or the criteria of harassment.

3.

Article 10 of the Rules and Regulations of the HCC articulates that all counseling sessions
are strictly confidential. Without the client’s consent of information disclosure, counselingstaff are obligated to protect any and all information obtained through sessions. Even
under circumstances in which certain information must be released to others (See 4．
below), clear and informed consent must be obtained from the client. Exceptions toconfidentiality exist: When the client poses an imminent danger to themselves and/or toothers, counseling staff are required to breach confidentiality in order to warn and protect
persons in danger, and to report these situations to the responsible authorities.

4.

Please tell your counselor if you wish to maintain anonymity. If you consider seeking
internal disciplinary or corrective actions using the University system, please note, that asa general rule, we will need your name, affiliation and any other information relevant toyou.

5.

Please note that a client might not be assigned to the same counselor throughout thecounseling process if multiple sessions are required. When you request ongoing
assistance lasting 2 or more sessions, counseling staff may sometimes need to rotate thehandling of your case. If you wish to change your counselor, we will discuss an alternative
based on our resources and/or schedules.

6.

At the HCC, please note that your counseling process may be subject to termination if for
any reason the continuation is deemed inappropriate or detrimental.

7.

Counselors at the HCC may offer information relevant to issues raised by the client. This
does not indicate any specific preference for or endorsement of particular
agencies/services or personal/political/social views of the HCC or its counselors. Please
note that any decision regarding the usage of particular agency/service should be madesolely by the client.
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8.

Regardless of whether it is public or private, it is prohibited to distribute
documents/materials provided by the HCC to third parties without permission, or to
post/publish them on the Internet, such as on SNS, etc.

9.

Audio and/or video recording of counseling/consultation sessions is prohibited.

10. The Harassment Counseling Center does not deal with any issue and/or claim thatinvolves financial matters.
11. Please fill out the Client Information Sheet provided; all sections are voluntary. We arehighly aware of the importance and sensitivity of personal information provided by ourclients. Following the University’s rules and procedures, we will carefully manage all
personal information and utilize it strictly for operation, management and administrationof our counseling and consultation duties ONLY. We will never share or disclose personal
information without the client’s consent.
12. As a general rule, the HCC will not return the submitted document(s) and/orsupplementary material(s) to the client. The HCC will also not discard these document(s)and/or supplementary material(s) upon the client’s request. We are highly aware of theimportance and sensitivity of personal information provided by our clients. Following theUniversity’s rules and procedures, we will carefully manage all personal information andutilize it strictly for the operation, management and administration of our counseling andconsultation duties ONLY.
13. The HCC cannot accept gratuity or gifts of any kind (monetary or non-monetary), fromclients or their related parties. Please understand that if a counselor accepts any suchgifts, it is considered to be an ethical violation and as such is strictly prohibited. Please
note that gifts sent by post will be returned.
14. Please note that the HCC will start reporting the following annual data on its website fromthe 2023 Academic Year, and each academic year thereafter, to provide information about
the Center's usage situation:⚫

The number of clients who used the HCC's counseling and consultation services⚫

Those clients' positions/statuses associated with the UTokyo (Student, Researcher,Staff, Faculty, or Other)

Both of these data sets will statistically be processed and therefore each client will not beidentified. Please rest assured that the HCC will not disclose any other information otherthan this data even when inquired.

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