Using Microsoft Teams in the class～Let's start using Teams～

2021.3.17

Education & International Affairs
Department(Cooperation with Information Strategy Office)Teams has an online meeting function like Zoom, but its real value is in group

However, when using Teams in the 2021 class, please provide the URL of thework and group chat among pre-registered users.

meeting to the students and use it in a simultaneous interactive (real-timedelivery) remote classes, just like Zoom, for the time being. This time, we will
focus on how to do that.

Information on how to use Office365 and Teams at the university (including

explanations on how to use them for group work, etc.), when students will be able

to start using them, and the scope of their use will be announced by theTechnology Services Department to university members as soon as they are ready.
※The blue text and underlines in this document contain links to the relevant articles.

1【 Contents of this document 】
１．Outline

・Uses and Tools

・Differences between Teams and Zoom‘smeeting functions

２．Previous setting

・Preparation before using Teams

３．How to createa Meeting URL・Create a Meeting URL and tell it to the students

４．Conducting a class・Examples of using NUCT and Teams in a class・Breakout Rooms（Divide students into small groups during class.）

５．Functions of Teams ・Large Gallery（Display students at the same time）

・Recording, storage location, and notes

６． Contact information for Microsoft Teams

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The course and student information in the registration
system will be reflected in NUCT, but not in Teams.
(You don't need to register students on Teams if you
only want to notify them of the meeting URL.)

１．Outline： Uses and Tools
Uses

NUCTTeams・ZoomOn-Demand○ ※1△SimultaneousInteractive×○

OnlineExamination○○

Contact with students○

RemoteClasses

This time, wewill explain this.

（High communication traffic volume）△※1 For video files, use "NUSS" or "Information Technology Center Media Studio's video
distribution service", and upload a link on NUCT.

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１．Outline： Differences between Teams and Zoom‘s meeting functions（ As of March 2021 ）Functions
Maximum number of participants

TeamsZoom（Pro / Free Account）

300人

100人

Maximum number of people whose faces can be displayedon the screen at the same time in an online meeting.

49人

49人

Chat in an online meeting○○

Screen and document sharing in an online meeting○○

Breakout Rooms○○

・Maximum number of rooms

50

50・Advance grouping of participants, setting ofremaining time, entry and exit by participants

×○(including the number of participants from external users via URL distribution)※ Teams functions are being added and modified from time to time, therefore the above might be changed.
Please check "What's new in Microsoft Teams - Office support" for the latest information.

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２． Previous setting ： Preparation before using Teams①
Teams account Check your account An Office 365 address is required to use Teams Office365 addresses are automatically generated from Zengaku
email addresses.

number zero

aichi.hanako@a.mbox.nagoya-u.ac.jp

aichi.hanako@a0.nagoya-u.jp

nagoya.taro@b.mbox.nagoya-u.ac.jp

nagoya.taro@b0.nagoya-u.jp

Zengaku email addresses

Office365 addresses

Email addresses given by departments
are not Zengaku email addresses.
...@adm.nagoya-u.ac.jp,...@law.nagoya-u.ac.jp,...@med.nagoya-u.ac.jp, etc.

To confirm and get your Zengaku email address,
please access the following page.
https://www.icts.nagoya-u.ac.jp/en/services/numail/You can get an Office365 address
the day after you get zengaku mail (or later).

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２． Previous setting ： Preparation before using Teams②Get the app
The password for the Office365 address isthe same as for the Meida ID.
If you have been enrolled since before October 1, 2013,
you must have changed your password at least oncesince that date.

 Install the Teams app
 Windows / macOS / smart phone ...
 Can be used on multiple devices

Windows、macOSsmart phone etc.

 There are functional limitations and compatibility issues
when using via a web browser.

https://www.microsoft.com/en-us/microsoft-teams/download-app

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２． Previous setting ： Preparation before using Teams➂
Sign in to Teams Sign in to the Teams app at the first time you start it.
Startup screen① Enter your Office365 address（For Windows）② Enter your password
Now you are ready to use it.

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３．How to create a Meeting URL：
Create a Meeting URL and tell it to the students① Create a meeting URL in Teams.
A. Create a meeting URL from "Calendar".
※Participants from the URL can use the chat.

B. Create a meeting URL from "Team".

※Only participants who have registered for the team can use the chat.
Participants from the URL can‘ t use it.

② Inform the students of the meeting URL.
※For this use, students don't need to download the Teams app.
Ex. Post the URL link in the body of the "Announcements" on the NUCT lecture site.
Students can participate in a simultaneous interactive remote class by clicking the link.

Subsequent slides will explain separately above A and B.

8A．Create a meeting URL from "Calendar".
① Click "+ New Meeting" in the calendar.

② Enter the “Meeting Name”, at least one “E-mailaddress” (such as your own), and “Date and Time”,
then click the “Send” in the upper right corner
to confirm.

Click here at
the end, themeeting
information
will be sent to
the emailaddress youspecified.
※There is animage in ⑤.
Don't enter a channel.
If you enter it, students
participating from theURL will not be able touse the chat function.

9③ When a meeting is registered, it will be added
to the calendar like this.
When you click on a registered meeting, it will
be displayed as shown below.
If you click "Edit", the meeting will be displayed
as shown on the right.

④ Right-click on "Click here to join the meeting"and click "Copy link" to save the meeting URL to
your clipboard.
Inform the students of this URL.

To start a class, click “Join”.

10⑤ Examples of emails notified by ②.

You can also get the meeting URL by
right-clicking on “Click here to join

the meeting” in the email you

received and copying the URL of thelink (same process as in ➃).

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⑥ Set the permission system so that you canchoose whether or not to allow students who havebeen notified of the Meeting URL to join the classby making them wait in the lobby. Click “MeetingOptions” (either at the top or bottom), and the web
page will be displayed as shown in ⑦.

⑦Regarding “Who can bypass the lobby?”・If you select "Everyone", students can participate in the classwithout the instructor's permission.
・If you choose something other than "Everyone", security will
be improved, since the instructor will give permission to each
student each time before the class.
However, it may be difficult for large classes, or the instructor
may not be aware of students who access the system late.

This is all for “ A．Create a meeting URL from "Calendar".

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B. Create a meeting URL from “Team”③ “Select a team type” screen will appear② Choose “Create a team”① Click “Join or create team”

Description of a team type(choose Class or Other)
Office Support - Choose a team type to collaborate in Microsoft Teams13

④ If you choose “Other” in the step③,“Create your team” screen willappear. Put Course name on Teamname.（Ex. “Lecture A”）⑤ Be sure to set it to ”Private”.
※ If you select “Public”, files and information
shared by the team may be displayed by hitting asearch operation by a third party.
⑥ For the time being, “Skip” in this part.

④⑤※In the future, when entering a student here, you will
be able to register as a student and do group work.

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⑦ Team “Lecture A” will be created.

⑧⑦⑧ Setting the Class schedule.
After clicking “Lecture A” on the left bottom,
clickof “Meet” at the top right of the screen,and select “Schedule a meeting”. The nextpage will appear.

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⑨ Put course information. At the end, click “Send” at the top right.

・Add title: Put the Course name・Add required attendees: No need to fill out
・Enter the day and the period
・Does not repeat: If you set it to “Weekly”, it will
be registered in the calendar every week.

⑩ After registering, the screen will appear like
this, and also will be registered in thecalendar. When clicking the part of “Lecture A”,
the screen will be appeared like the next slide.

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⑪ You can get Meeting URL in this step.

⑬ Click one of the“Join” to start the class.

⑫ Right-click “Click here to join the meeting”,
and click “Copy link”, and Meeting URL will
be recorded on Clipboard.
Please inform students this URL.

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⑭ Other settings
Set the permission system so that you can choose whether or not
to allow students who have been notified of the Meeting URL tojoin the class by making them wait in the lobby. Click “MeetingOptions” (either at the top or bottom), and the web page will be
displayed as shown in the right picture.

Regarding “Who can bypass the lobby?”・If you select "Everyone", students can participate in
the class without the instructor's permission.
・If you choose something other than "Everyone", security
will be improved, since the instructor will give
permission to each student each time before the class.
However, it may be difficult for large classes, or theinstructor may not be aware of students who access thesystem late.

This is all for B. Create a meeting URL from “Team”

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４．Conducting a class: Examples of using NUCT and Teams in a class
In advanceInstructors

NUCT

・Post class materials and Teams meeting URL on NUCT.
・Inform students of the posting by Message on NUCT etc.

StudentsNUCT・Download class materials and prepare by the start of the class.

Instructors

Teams

・Start simultaneous interactive lessons with Teams 5 minutes before class starts.

Students

Webbrowser

・Participate in simultaneous interactive lessons from Teams meeting URL.
※Students don’t need to download the Teams app for this purpose.

Instructors

Teams

・Sharing the screen of class materials, recording as necessary (get the content of thestudents)
・During class, use the NUCT quiz to check the understanding of the previous
assignment while also checking attendance.
・Give students the opportunity to ask questions during class (Teams chat feature isalso available).
・At the end, tell students that you will receive post-class questions in the Message onNUCT.

Outside classhours

Students・Instructors

NUCT

・Students who have questions：Ask questions to instructors through Message on
NUCT.

Outside classhours

Instructors
・Students

NUCT・Instructors：Post assignments
・Students ：Submit assignments on NUCT・Instructors：Feedback as appropriate, explain assignments

The day ofthe class※as necessary※appropriately

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５．Functions of Teams

・Large gallery

・Breakout rooms
Create breakout rooms tobring participants into small
groups for lively conversation
and brainstorming sessions.

Office Support - Usebreakout rooms inTeams meetings

ﾗｰｼﾞｷﾞｬﾗﾘｰ(ﾌﾟﾚﾋﾞｭｰ)

Office Support - Using
video in Microsoft Teams

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・Recording, storage location, and notes•

Even if you finish the meeting, you cannot watch
the recorded data immediately.

Record ameeting inTeams

Office Support- Record ameeting inTeams

Important Points
Regarding
Recording andPublishing
Remote Class

Retrieving
recordedandrecordingdata•

After performing various processing, you will benotified by meeting chat when the recordeddata becomes available for viewing.

•After the notification, you can get the download
link of the recorded data from the chat.

•Download the video, save it in NUSS etc., andpost the link on NUCT.

October 30, 2020
Important Points
Regarding Remote
Classes Using ICT(Request)

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６．Contact Information for Microsoft Teams Microsoft・ Microsoft Support
・ What’s new in Microsoft Teams Office Support

 Nagoya University

・Information and Communications IT Help Desk
TEL ：052 - 747 - 6389
WEB：https://qa.icts.nagoya-u.ac.jp/＊Consultation Field:“Office 365 Education” → “Microsoft Teamsについて”Information and Communications IT Help Desk will only respond to inquiries
regarding problems related to the use of Teams, settings for the University etc.
For general questions about Teams and specific operation methods, please referto the Microsoft support page.
Education & International Affairs Department（教育推進部）cannot answer
questions about how to use Office 365 or Teams.

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