Entry Form for Usage Reports「TSUMUGI」Operational Manual
Ver.1.02

SARTRASTable of Contents
How to use this manual ................................................................................................................. 3
１ How to log in............................................................................................................................ 4
１-１ Types of log-in accounts ................................................................................................. 4
１-２ Access TSUMUGI .......................................................................................................... 6
１-３ Log in .............................................................................................................................. 6
２ Procedures ............................................................................................................................... 6
２-１ Preparations for report filers (user settings) .................................................................... 8
２-２ Procedures for usage report filers ................................................................................ 12
２-２-１ Register new usage report .................................................................................... 12
２-２-２ Suspend registration of new usage report, resume at later time .......................... 20
２-２-３ Confirm, edit, copy registered usage report......................................................... 22
２-２-４ Submit usage report to educational institution .................................................... 26
２-３ Procedures for educational institutions ......................................................................... 28
２-３-１ User management for filer’s accounts ................................................................. 28
２-３-２ Confirm submitted usage reports ......................................................................... 30
２-３-３ Approve, return submitted usage reports ............................................................. 32
２-４ Procedures for founding organizations ......................................................................... 36
２-４-１ Confirm submitted usage reports ......................................................................... 36
２-４-２ Approve, return submitted usage reports ............................................................. 38
Changes to TSUMUGI system .................................................................................................... 41
Updates to Operational Manual .................................................................................................. 42
Appendix：Notes for usage reports ............................................................................................ 44
Inquiries ...................................................................................................................................... 452

How to use this manualThis manual explains how to use the TSUMUGI entry form for usage reports.
When reading this manual in PDF form, you can click on the information you wish to access in thetable of contents to go directly to that section. You can also search by keyword to find the information
you need.
＜Please use the most recent version of this manual＞
Changes and upgrades will be made to the TSUMUGI entry form in the future. This will also
necessitate changes to this manual, so please make sure that you have the most recent version at
hand.
You can access the latest version on the TSUMUGI menu, under “Related materials.”3

１ How to log in
１-１ Types of log-in accounts
Usage reports will be compiled by educational institutions participating in a sample survey(hereafter referred to as “participating institutions”), and submitted to SARTRAS by thoseinstitutions’ founding organizations, including boards of education and school corporations(hereafter referred to as “founding organizations”).

◆Filer’s accountThis type of account is for teachers and other personnel at participating institutions to file usage
reports and submit them to educational institutions.
Each participating institution will be issued one filer’s account that can be used by as many
people as desired. Please see “Preparations for report filers (user settings)” on page 8 for details
regarding user settings.
Main procedures:
File reports

SubmitUser settings◆Account for educational institution
Participating institutions that compile usage reports submitted by filers will use this type ofaccount to confirm and approve those reports, and then submit them in turn to the foundingorganizations described in the next section. (It is also possible to file new usage reports fromthis type of account and submit them to founding organizations.)
One account will be issued to each participating institution, to be used by the relevant personnel.
(This type of account does not have a user settings function like a filer’s account.)
Main procedures:
File reports

Export to Excel

Approve (Submit)

ReturnUser management◆Account for founding organization
Founding organizations that compile usage reports submitted by participating institutions will
use this type of account to confirm and approve those reports, and ultimately submit them to
SARTRAS. (It is also possible to file new usage reports from this type of account and submit
them to SARTRAS.)
One account will be issued to each founding organization, to be used by the relevant personnel.
(This type of account does not have a user settings function like a filer’s account.)
Main procedures:
File reports

Export to Excel

Approve (Submit)

4

ReturnFigure 1-1 Relationship between different log-in accounts
Founding organization’s accountCity A board of education

City A municipal elementary school αCity A municipal elementary school βCity A municipal elementary school γ

Educational institution’s accountEducational institution’s accountEducational institution’s accountFiler’s accountFiler’s accountFiler’s account

As many users as desired

As many users as desired

As many users as desired※After logging in to a filer’s account, you can configure user settings for each person who will use theaccount.

5

１-２ Access TSUMUGIYou can access the TSUMUGI guidance page in any of the following ways.
1）Via the SARTRAS official website
Search online for SARTRAS, and access the official website. From either the “For foundingorganizations” or “For teaching personnel” tab on the menu, choose “TSUMUGI usage reportform.”
2）Directly via URL
You can access TSUMUGI via the URL below. Clicking on the link in the PDF version of thismanual will also take you to the site.
https://sartras.or.jp/tsumugi/3）Via QR code
If using a tablet or other device capable of reading QR codes, you can access the site via thecode below.

１-３ Log in
1. Upon accessing the TSUMUGI guidance page, you will see the screen illustrated in Figure 1-2.
Click on the type of account SARTRAS has issued to you, and proceed to the log-in page.
※Note: You cannot log in to your account from the wrong type of log-in page.
2. Upon proceeding to the log-in page, you will see the screen illustrated in Figure 1-3.
Enter the ID and password you received from SARTRAS to log in.

6

Figure 1-2 Log-in guidance screen

Teachers, other personnel at participating institutions

who are filing usage reports should log in here.

Participating institutions compiling submitted usage reports
should log in here.

Founding organizations (boards of education, school corporations,etc.) should log in here.

Figure 1-3 Log-in page7

２ Procedures
２-１ Preparations for report filers (user settings)
Please refer to the following when preparing a usage report regarding the public transmission of
copyrighted material in class.
When teachers and other personnel log in to this system, there is one account for eachparticipating educational institution (in the case of universities, one account for each department).
However, simple user settings can be established for each individual filer on the screen after login.
This user account will be your personal input account, but creating such a user account is optional.
It is therefore also possible for multiple people to share the “default user (デフォルトユーザー)” registered in the initial settings.
※When sharing a user setting (including the default user), be aware that the content you input
will also be visible to the other people using that setting.
◆What can be done in user settings
・Registered usage reports cannot be viewed by other users.
・When educational institutions view usage reports that have been submitted to them, they
can see which user submitted which reports (users’ information will not be conveyed
to founding organizations, SARTRAS or other parties).
◆Create new user
1. On the screen that appears immediately after you log in to your account (Figure 2-1), click“Create new user (新規ユーザー作成)” at the upper left.
2. Fill in the relevant information on the user information screen (Figure 2-2) and click“Create new user (新規作成)”●User name (ユー ザー名) … This name will be visible only to the personnel
compiling usage reports at each participating institution (it cannot be seen by otherusers, founding organizations or SARTRAS). As this information will be used to
manage usage reports, it is assumed that users will enter their real names here.
●Display name (表示名) … This is the name that will be visible to all report filerson the user selection screen, so choose a name that you are willing to have displayed(select a name that will distinguish you from other users).
●Password (パスワード) … You have the option of setting your own password. If
you do, make sure the toggle button (switch) is on.
3. Finished（The newly created user will be added to the user selection screen.【Figure
2-3】8Figure 2-1 Screen displayed immediately after log-in (user selection screen)
Click “Create new user

(新規ユーザー作成)”

Figure 2-2 Create new user screen

When creating a password,
make sure this toggle button(switch) is on.

Figure 2-3 User selection screen after creating new user
You can use this filter to limit
the number of users displayed(partial matches）

9☞ 「I forgot my user password」
Once a report filer sets their password, they cannot delete it on their own.
Password settings can be removed by your educational institution, via the “Usermanagement (ユーザー管理)” screen of its account, so please convey yourrequest to the appropriate personnel.
Educational institutions should refer to “User management for filer’s accounts” onpage 28 for the procedures involved.

☞ 「I want to delete a user」
Once created, a user cannot be deleted from a filer’s account.
Educational institutions can remove a user from the “User management (ユーザー管理)” screen of their accounts if a user has no registered or submitted usage
reports. Please convey your request to the relevant educational institution if you
wish to have a user deleted.
※If reports have already been registered or submitted, all the reports will need
to be deleted in order to remove the user.
Educational institutions should refer to “User management for filer’s accounts” onpage 28 for the procedures involved.

10

11

２-２ Procedures for usage report filers
２-２-１ Register new usage report
On the user selection screen (Figure 2-4) seen immediately after logging in, chose the user who
is filing the report. You will then be taken to the top screen in Figure 2-5. Click on “Registernew report (新規登録)” from the menu at the top of the screen to begin filing your report.
There are three main steps to entering your information, which you will perform in thefollowing order.
Step 1 Basic information on the class for which you transmitted copyrighted material
Step 2

Information on where you obtained the copyrighted material

Step 3

Information specifying the copyrighted material you transmitted

Enter the relevant information, following the instructions on the screen. You can also
refer to the guide displayed on the right side of the screen, which includes explanationsof each item.
◆Step 1

Basic information on the class for which you transmitted copyrighted material【Figure 2-6】
Enter the following information about the class for which you transmitted the material
・Subject, class name, etc. (教科、授業科目等名)
・Class year (学年)・Number of registered students, others. (履修者等の人数)☞ Number of registered students
If copyrighted material was transmitted for multiple classes, please enter the total
number of students.
Example：If the same material is transmitted to 30 students in the No. 1 first-yearclass, and to 35 students in the No. 2 first-year class, please enter 65 for thenumber of students.

12Figure 2-4 User selection screen

Click the “Log in (ログイン)” button for theappropriate user.

Figure 2-5 Top screen
Click on “Register newreport (新規登録).”

Figure 2-6 Step 1 screen

Enter information about theclass and click “Next (次
へ).”

13

◆Step 2

Information on where you obtained the copyrighted material

Provide information on where you acquired the copyrighted material, in the following order.
1. Category【Figure 2-7】
Choose from the following options and click “Next (次へ).”・Book (書籍・本)
・Magazine (雑誌)・Newspaper(新聞)・Teacher’s manual and accompanying teachingmaterials, digital textbook for instructors(教師用指導書及びその付属教材、指導者
用デジタル教科書)・Copyrighted work, etc. on the internet(インターネット上の著作物等全般)
・Video DVD・Blu-ray, etc.
(映像 DVD ・ブルーレイ等)
・Cable broadcast (Cable TV, cable radio)(有線放送 ケーブルテレビ・有線ラジオ)
・Questions from past tests (過去の試験問題)

・Authorized textbook(検定教科書)・Teaching materials including
supplementary readers andsupplementary teachingmaterials(副読本,副教材等の教材)
・Music(音楽)
・Broadcast (TV, radio)(放送 テレビ・ラジオ)
・Booklet, pamphlet, etc.
(冊子、パンフレット等)☞Regarding the transmission of teachers, students or others’ real-time or recorded
performances, including dancing, acting, playing musical instruments or singing, choose oneof the orange-colored options at the very bottom.
・Pre-existing choreography (Dance, etc.) (既存の振り付け (ダンス等))
・Pre-existing script (Acting, etc.) (既存の台本（演劇等))
・Pre-existing music (Playing musical instruments, singing, etc.)(既存の楽曲 (歌唱、演奏等))
2. Genre【Figure 2-8】
Options relevant to the category you selected will be displayed. Choose the mostappropriate option, and click “Next (次へ).”
3. Information to identify the source of the material【Figure 2-9】
Items relevant to the genre selected in Step 2 will be displayed. Fill them in, using as areference the guide displayed on the right side of the screen, which includes
explanations of each item.
When you have completed this section, click “Next (次へ).”☞The information necessary to correctly identify copyrighted works that were publicly transmitted
in class, as well as the rightsholders for those works, must be provided. Please help us by also
providing as much information as you can that is not mandatory.

14

Step 2 screen
Figure 2-7 Select category（example）

Choose the appropriate
category and click “Next(次へ).”

Figure 2-8 Select genre（Example: Broadcast (TV, radio)

Choose the genre and click“Next (次へ).” If there are
multiple subdivisions of agenre, they will be
displayed below it.

Figure 2-9 Information to specify source（Example: Broadcast (TV, radio)

Enter information
specifying the source ofthe material and click“Next (次へ).”15

☞ Example involving book, magazine, etc. (ISBN code)
If you enter the 13-digit ISBN code for books, magazines and other works (foundin locations including the back cover), the relevant bibliographic information will
be automatically entered.【Figure 2-10】
ISBN codes are extremely useful for identifying copyrighted works, so please takeadvantage of this function.

☞Example involving authorized textbook, teacher’s manual, etc. (textbook
number (教科書番号))
If you enter the textbook number for an authorized textbook, teacher’s manual orother material (found in locations including the cover and colophon), information
about the book will be automatically entered.【Figure 2-11】
Examples： 2

東書 国語 101

104 数研 数Ⅱ
7030

実教 数 C 018

16

Figure 2-10 Example involving book, magazine or other published work（ISBN code）

Enter ISBN code and click“Search (検索).”Bibliographic information
is displayed automatically.

Figure 2-11 Example involving authorized textbook, teacher’s manual, etc. (textbook number)Enter textbook number (教科 書 番 号 ) and click“Search (検索).”

Relevant information isdisplayed automatically.

17

◆Step 3

Information specifying the copyrighted material you transmitted

1.Fill in the information, following the guidance on the screen.【Figure 2-12】
Use the guide displayed at the righthand side of the screen, which includes explanationsof each item as a reference. When you are finished, click “Next (次へ).”
2. A confirmation screen will be displayed. After checking the accuracy of the information
you have entered, click “Register (登録)” to complete the registration.
☞If you have used multiple copyrighted materials from the same source in the sameclass, you can report them all at once on this screen. Click “Add (追加)” at thebottom right of the screen to bring up the necessary boxes for entering information.
【Figure 2-12】☞The information necessary to correctly identify copyrighted works that were
publicly transmitted in class, as well as the rightsholders for those works, must be
provided. Please help us by also providing as much information as you canthat is not mandatory.

☞You can use the memo section at the end of this manual to keep track of the works
that you publicly transmitted in class. This will be useful in such situations as
filing multiple usage reports at a later date.

18

Step 3 Screen
Figure 2-12 Entering information on copyrighted works

Enter information on the
copyrighted work andclick “Next (次へ).”※When entering

information on multiple
copyrighted works, click“Add (追加)” to display
additional boxes.

※If you mistakenly add
boxes, click “Remove(削除)” to delete them.

19２-２-２ Suspend registration of new usage report, resume at later time
Beginning with the Step 2 screen to enter information regarding the source of copyrighted
material, a “Save progress (書きかけ保存)” button will be displayed at the bottom right ofthe screen. Use this button when you need to stop entering information partway through.
【Figure 2-13】※Caution: Should you close a usage report screen or move to another screen without
saving your progress, your input will be lost and the screen will reset.
To resume entering information, click on “Edit saved report (書きかけ編集)” in the menu in
the upper part of the screen to bring up the data you have input so far. 【Figure 2-14】※The Step 1 screen will be displayed, containing the information you saved. Click “Next(次へ)” to proceed to the information you have not yet entered.

20

Figure 2-13 Location of “Save progress (書きかけ保存)” button

On screens where the“Save progress (書きかけ保存)” button isdisplayed, you can savethe information you haveentered so far.

Figure 2-14 Resume inputting information

Click the “Edit saved
report (書きかけ編集)”
button to bring up theinformation you saved.

21

２-２-３ Confirm, edit, copy registered usage report
Registered usage reports can be confirmed from a list displayed on the top screen. 【Figure
2-15】◆Confirm registered usage report
・The top screen displays a list of registered usage reports.【Figure 2-15】
・Click on the “Confirm (確認)” button to the right of a particular usage report to confirm
the details of that report.
・Up to 10 usage reports are listed at a time on the screen, with the newest coming first. To
see older reports, click on the arrow at the bottom right to proceed to the next page of thelist.
・Newly registered reports are created with the status of “Unsubmitted (未提出),” but once areport is submitted to an educational institution (see page 26), its status will change to“Submitted (提出済み).” Reports that have been submitted can be seen by choosing“Submitted” on the pull-down menu on the upper part of the screen (submitted usage
reports cannot be edited).
◆Edit registered usage report
Click the “Edit (編集)” button to the right of a usage report to edit that report.
1. Clicking “Edit” will bring up the Step 1 screen for entering information about therelevant class. Click “Next (次へ)” to proceed to the screen you wish to edit and change
the information as necessary.
※If you change such information as the category or genre of a copyrighted workon the Step 2 screen, the other information that you previously entered on the
Step 2 and later screens will no longer be reflected there. If you are changing Step
2 information, please reenter other information as well from that point on.
2. After you have made all your changes, click “Register (登録)” on the final screen.

22

Figure 2-15 Top screen（Usage reports have been registered）

A list of registered usage
reports is displayed.
You can display usage
reports according to theirstatus.

Confirm (確認)
Edit (編集)
Use as original (コピー元として利用)

23◆ Copy registered usage report
You can copy part of a registered usage report and use it to create another report.
① Register use of exactly the same copyrighted material in different class
1. Check the relevant box to select the usage report you want to copy (multiple reports
can be selected at once). Then click on “Edit class information and copy (授業情報を編集してコピー)” at the bottom right of the screen.
2. Enter the relevant information about the class on the screen that is displayed.
【Figure 2-16】
3. Click on “Copy and create (コピーして作成)” to register a new report.
② Register new report regarding use of different source and different copyrighted material
for the same class
1. Click on “Use as original (コピー元として利用)” to bring up the screen to selecthow much of a report you will copy (multiple reports cannot be copied at the sametime). 【Figure 2-17】
2. Choose “Copy Step 1” on the lefthand side of the screen and click “Go to input screen(入力画面へ).”3. The class information will be copied, and you will input new information from Step
2.
③Register new report regarding use of different copyrighted material for same class andfrom same source
1. Click on “Use as original “コピー元として利用)” to bring up the screen to selecthow much of the report you will copy (multiple reports cannot be copied at the sametime).【Figure 2-17】
2. Choose “Copy Step 1 and Step 2” at the righthand side of the screen and click “Go to
input screen (入力画面へ).”
3. Class information and information on the source of the copyrighted material will becopied, and you will enter new information from Step 3.
※The features described in ② and ③ cannot be utilized for the transmission of
copyrighted material to a different class.

24

Figure 2-16 Screen to edit class information and copy

Figure 2-17 Screen to select which information to copy

Class information will be copied;Class information and information on

input new information from Step 2.

the source of the copyrighted material
will be copied; enter new informationfrom Step 3.

25

２-２-４ Submit usage report to educational institution
Once you have finished registering a usage report, submit it to your educational institution for
confirmation.
◆Submission procedures
1. Chose report to be submitted
Clicking on the checkbox at top left will allow you to select all your usage reports, eventhose not displayed on the current screen. To select specific reports, click the checkbox tothe left of each report. 【Figure 2-18】
2. Click “Submit (提出)” at the bottom right of the screen.
A confirmation screen will be displayed; click “Submit” to complete this procedure.
◆After submission
Once you have submitted a report, its status will change to “Awaiting confirmation byeducational institution (教育機関担当者確認中).” Following the report’s approval by theinstitution, it will be submitted to a founding organization and then to SARTRAS.
If a report is returned by an educational institution for some reason, its status will change to“Unsubmitted (未提出).”※If the educational institution enters the reason why a report was returned, it will be
displayed in the “Reason for return (差戻理由)” column.【Figure 2-19】※The TSUMUGI system does not send notices when a usage report is returned. If you
receive a message from the educational institution, please confirm the report’s status.

26

Figure 2-18 Select usage report（checkboxes）
Select all

Checkboxes for separate reports

Figure 2-19 Reason for returnIfaneducational

institution

entersinformation about why a report was
returned, it will be displayed here.

27

２-３ Procedures for educational institutions
２-３-１ User management for filer’s accounts
The user settings created in a filer’s account can be managed from the “User management (ユーザー管理)” screen of an educational institution’s account. For information on user settings
in a filer’s account, refer to “Preparations for report filers (user settings)” on page 8.
◆Delete a user’s password
Educational institutions can delete user passwords by following the steps below. Please use
this procedure when a user’s password has been lost.
1. Select “User management (ユーザー管理)” from the menu at the top of the screen【Figure 2-20】
2. On the “User management” screen【Figure 2-21】, click the “Delete password (パスワード削除)” button to the right of the relevant user’s name.
◆Delete a user
Once a user has been created, they cannot be deleted via a filer’s account.
Educational institutions can remove a user from the “User management (ユーザー管理)”
screen of their accounts if a user has no registered or submitted usage reports. In that case,follow the steps below.
※If reports have already been registered or submitted, all the reports will need to bedeleted in order to remove the user.
1.Select “User management (ユーザー管理)” from the menu at the top of the screen【Figure 2-20】
2. On the “User management” screen【Figure 2-21】, click the “Delete user (ユーザー削除)” button to the right of the relevant user’s name.

28Figure 2-20 Top screen

Click “User management (ユーザー管理)”

Figure 2-21 User management screen

Delete user (ユーザー削除)
Delete password (パスワード削除)29

２-３-２ Confirm submitted usage reports
・A list of submitted usage reports will be displayed on the top screen.【Figure 2-23】（If no reports have been submitted, nothing will be displayed【Figure 2-22】）
・Clicking on the “Confirm (確認)” button to the right of each usage report will allow you to
confirm the registered content of each report.
・Click on the “Edit (編集)” button to the right of each usage report to make changes in theregistered content of each report (see “Procedures for usage report filers” on page 12 for the
specific procedures involved).
・Up to 10 usage reports are listed at a time on the screen, with the newest coming first. To see
older reports, click on the arrow at the bottom right to proceed to the next page of the list.

☞ Export usage report data as Excel-compatible file
Click on the “Export as Excel file (Excel ファイルで出力)” button at the bottom left of
the top screen【Figure 2-23】to export a file viewable in Excel. If you discover thatchanges need to be made to a usage report, you can take advantage of the serial code
search function described in the next section.
※TSUMUGI does not have a function to load changes to such exported files into
usage reports.
☞ Serial code search
Each usage report is assigned a unique serial code.
You can use the “Serial code search (シリアルコード検索)” button at the upper
right【Figure 2-23】to display only reports with certain codes【Figure 2-24】※To search for multiple serial codes at the same time, hit “Enter” after eachcode to input them on separate lines.

30

Figure 2-22 Top screen (no usage reports have been submitted)

Figure 2-23 Top screen（usage reports have been submitted）

Serial code search (シリアルコー
ド検索) button
You can display reports according
to such parameters as status andthe users who submitted them.

Export as Excel file (Excel フApprove (承認) and Return (差戻)ァイル)Figure 2-24 Serial code search (シリアルコード検索)

Enter a serial code and click on“Search (検索)” to bring up thecorresponding report.

To search for multiple serial codesat once, hit “Enter” after each code
to input them on separate lines.

31

２-３-３ Approve, return submitted usage reports
Please confirm and approve usage reports that have been submitted.
◆Approve a submitted usage report
Usage reports submitted by filers are displayed with the status of “Awaiting approval by
educational institution (教育機関担当者確認中).” Once approved through the following
procedures, their status will change to “Awaiting approval by founding organization (教育機関設置者確認中).” Choose “Awaiting approval by founding organization” from thepull-down menu under “Status (ステータス)” at the top of the screen to display reports
approved by educational institutions.
1. Select report(s) to be approved.
Clicking on the checkbox at top left will allow you to select all usage reports, even those
not displayed on the current screen. To select specific reports, click the checkbox to theleft of each report.【Figure 2-25】
2. Click “Approve (承認)” at the bottom right of the screen.
Click “Approve” again on the approval screen that appears to complete the process.
◆Return a submitted report
If a report is deficient in some way, you can return it to the filer and request changes.
1.Choose the report to be returned.
Select the report to be returned by clicking the checkbox to the left of the report.【Figure2-25】（Clicking on the checkbox at the top left will allow you to select all usage
reports, even those not displayed on the current screen.）
2. Click “Return (差戻)” at the bottom right of the screen.
A confirmation screen will appear; click the “Return” button.
※The person who submitted the report will NOT receive a notice from TSUMUGI thatthe report has been returned, so please inform them of the fact.

32

Figure 2-25 Select report（checkboxes）
Select all

Checkboxes for separate reports33

◆Other procedures
Educational institutions can also perform such tasks as registering new usage reports, andcopying and editing reports. Refer to “Procedures for usage report filers” on page 12 forthe specific steps involved.
◆After approval
Once approval procedures are completed, reports’ status will change to “Awaiting approval
by founding organization (教育機関設置者担当者確認中).” Following approval by thefounding organization, reports will be submitted to SARTRAS.
Should a founding organization return a report, its status will revert to “Awaiting approvalby educational institution (教育機関担当者確認中).”※If a founding organization inputs the reason why a report was returned, it will be
displayed in the “Reason for return (差戻理由)” column.【Figure 2-26】※The TSUMUGI system does NOT send notifications when reports are returned. If you
receive a message from the founding organization, please confirm the report’s status.

34

Figure 2-26 Display of returned reports

If information was input about why a report
was returned, it will be displayed here.

35

２-４ Procedures for founding organizations
２-４-１ Confirm submitted usage reports
・A list of usage reports submitted by educational institutions will be displayed on the top
screen.【Figure 2-23】（If no reports have been submitted, nothing will be displayed【Figure 2-22】）
・Click on the “Confirm (確認)” button to the right of each usage report to confirm theregistered content of each report.
・Click on the “Edit (編集)” button to the right of each usage report to make changes in theregistered content of each report (see “Procedures for usage report filers” on page 12 for the
specific procedures involved).
・Up to 10 usage reports are listed at a time on the screen, with the newest coming first. To see
older reports, click on the arrow at the bottom right to proceed to the next page of the list.

☞ Export usage report data as Excel-compatible file
Click on the “Export as Excel file (Excel ファイルで出力)” button at the bottom left of
the top screen【Figure 2-28】to export a file viewable in Excel. If you discover thatchanges need to be made to a usage report, you can take advantage of the serial code
search function described in the next section.
※TSUMUGI does not have a function to load changes to such exported files into
usage reports.
☞ Serial code search
Each usage report is assigned a unique serial code.
You can use the “Serial code search (シリアルコード検索)” button at the upper
right【Figure 2-28】to display only reports with certain codes.【Figure 2-29】※To search for multiple serial codes at the same time, hit “Enter” after eachcode to input them on separate lines.

36Figure 2-27

Top screen (no usage reports have been submitted)

Figure 2-28

Top screen (usage reports have been submitted)

Serial code search (シリアルコー
ド検索) button
You can display reports according
to such parameters as status andthe users who submitted them.

Export as Excel file (Excel フApprove (承認) and Return (差戻)ァイル)Figure 2-29 Serial code searchEnter a serial code and click on“Search (検索)” to bring up thecorresponding report.

To search for multiple serial codesat once, hit “Enter” after each code
to input them on separate lines.

37

２-４-２ Approve, return submitted usage reports
Please confirm and approve usage reports that have been submitted.
◆Approve submitted usage reports
Usage reports submitted by educational institutions are displayed with the status of“Awaiting approval by founding organization (教育機関設置者確認中).” Once approved
through the following procedures, their status will change to “Awaiting approval by
SARTRAS (SARTRAS 確認中).” Choose “Awaiting approval by SARTRAS” from thepull-down menu under “Status (ステータス)” at the top of the screen to display suchreports.
1. Select report(s) to be approved.
Clicking on the checkbox at top left will allow you to select all usage reports, even those
not displayed on the current screen. To select specific reports, click the checkbox to theleft of each report.【Figure 2-30】
2.Click on “Approve (承認)” at the bottom right of the screen.
An approval screen will appear; click “Approve” again to complete the process.
◆Return submitted reports
If a report is deficient in some way, you can return it to the educational institution and request
changes.
1. Choose the report to be returned.
Select the report to be returned by clicking the checkbox to the left of the report.【Figure
2-30】（Clicking on the checkbox at top left will allow you to select all usage reports,
even those not displayed on the current screen.）
2. Click “Return (差戻)” at the bottom right of the screen.
A confirmation screen will appear; click the “Return” button again.
※The educational institution that submitted the report will NOT receive a notice fromTSUMUGI that the report has been returned, so please inform them.

38

Figure 2-30 Choose usage report（checkboxes）
Select all

Checkboxes for separate reports39◆Other proceduresFounding organizations can also perform such tasks as registering new usage reports, andcopying and editing reports. Refer to “Procedures for usage report filers” on page 12 forthe specific steps involved.

◆After approval
Once a report is approved, its status will change to “Approved by SARTRAS (SARTRAS
確認済み)” and its submission to SARTRAS will be complete.

40Changes to TSUMUGI system
Date2023/5/17

2023/8/31

Changes【Filer’s accounts】
・Function to limit users added to user selection screen.
・Display format changed on user selection screen.
【All accounts】
・Sort function added to screen displaying list of usage reports
・Display format changed on screen displaying list of usage reports
・Entry format changed for some items.
【Accounts for educational institutions】
・Functions to export files to Excel and search via serial code added to screen
displaying list of usage reports
・User management screen added, ability to delete users and user passwords
added.
【Accounts for founding organizations】
・Functions to export files to Excel and search via serial code added toscreen displaying list of usage reports.

41

Changes to Operational ManualDate2023/5/15

2023/8/29

Version・Key changes
Ver.1.01
・【2-1-1】With the addition of the function to limit the users displayed on theuser selection screen of a filer’s account, there have been changes to theimages on the screen and some of the text.
・【Other】Typos corrected, and some formatting adjusted.
Ver.1.02
・【1-1】Due to the addition of various functions, some text has been added.
・【2-1】Due to the addition of the user management function, some text has
been added.
・【2-3-1】Due to the addition of the user management function, this section
has been added.
・【2-3-2】【2-4-1】Due to the addition of the export to Excel function, thissection has been added.
・【Other】Changes made to images and part of the text.

42

Appendix：Notes for Usage Reports
No.

1

2

3

4

5

6

7

① Information on the source of thematerial※When filing a report, please have the materials you used at hand whenever possible.

② Information on the copyrighted material

Information on the classType of copyrighted
material
Name, title, etc.

Class name

Where carried withinrelevant medium

Class year

Other information
identifying the
copyrighted material

No. of people
transmitted toType of copyrighted
material
Name, title, etc.

Class name

Where carried withinrelevant medium

Class year

Other information
identifying the
copyrighted material

No. of people
transmitted toType of copyrighted
material
Name, title, etc.

Class name

Where carried withinrelevant medium

Class year

Other information
identifying the
copyrighted material

No. of people
transmitted toType of copyrighted
material
Name, title, etc.

Class name

Where carried withinrelevant medium

Class year

Other information
identifying the
copyrighted material

No. of people
transmitted toType of copyrighted
material
Name, title, etc.

Class name

Where carried withinrelevant medium

Class year

Other information
identifying the
copyrighted material

No. of people
transmitted toType of copyrighted
material
Name, title, etc.

Class name

Where carried withinrelevant medium

Class year

Other information
identifying the
copyrighted material

No. of people
transmitted toType of copyrighted
material
Name, title, etc.

Class name

Where carried withinrelevant medium

Class year

Other information
identifying the
copyrighted material

No. of people
transmitted toInquiries
Please contact the organization below with any questions you may have about filinga usage report or other matters. In some cases, you may be asked to speak with youreducational institution regarding the content of your report.
【Contractor】 Public Opinion Research Center〒160-0004 5F, Kawabe Shinjuku Gyoenmae Building,
4-16-3 Yotsuya, Shinjuku-ku, Tokyo
Phone: 0120-551-346（Toll-free）
Open weekdays 9:30～17:00（Closed weekends and holidays）
Email: jugyomokuteki@yoron-kagaku.or.jp
Website: https://www.yoron-kagaku.or.jp