NACCS (animal quarantine related activities)
Advance notification for import and application
for import inspection of dogs, etc., andApplication for export inspection of dogs, etc.
(abridged edition of manual)Contents
NACCS (animal quarantine related activities) .............................................................. 1
1. Using the NACCS (animal quarantine related activities) ............................................ 3
1.1 Applying for use ........................................................................................................ 3
A. Registering user information __________________________________________________________ 3

1.2 Login ........................................................................................................................ 4

2. Advance notification and application for import inspection of dogs, etc. ....................... 6
2.1 Carrying out application for inspection following advance notification and notification forimport of dogs, etc........................................................................................................... 6
A.

Carrying out advance notification for import of dogs, etc. as pets, etc. (other than those for testing andresearch purposes) ____________________________________________________________________ 6
B.

Output the notification form and, following notification, carrying out application for import inspection
24C.

Completing application following notification __________________________________________ 26

D.

Saving prior to carrying out notification ______________________________________________ 27

3. Application for export inspection of dogs, etc. ......................................................... 30
3.1 Carrying out application for export inspection of dogs, etc. ......................................... 30
A.

Carrying out application for export inspection __________________________________________ 30

B.

Saving the application for export inspection ___________________________________________ 44

4. Confirmation, addition, modification and reuse of Advance notification and application
for import inspection of dogs, etc., ............................................................................. 46
4.1 Searching for notification information and application information ............................. 46
4.2 Making additions or corrections to notification/application information for import dogs,
etc. .............................................................................................................................. 52
etc. ____ 52

A.

Making additions or corrections to notification/application information for import dogs,

B.

Cancelling a notification __________________________________________________________ 54

1

4.3 Making additions or corrections in the application information for export dogs, etc. ...... 56
A.

Making additions or corrections in the application information. ____________________________ 56

B.

Cancelling application ____________________________________________________________ 58

4.4 Carrying out a new notification/application based on notification information/application
information. ................................................................................................................. 59
A.

Carrying out a new notification based on application information___________________________ 59

B.

Carrying out a new notification/application based on application information _________________ 60

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Manual for Use of Animal Quarantine Related Activities(for applicants)

1. Using the NACCS (animal quarantine related activities)
1.1 Applying for use
To use the NACCS (animal quarantine related activities), a usage application is required.

Persons using the NACCS (animal quarantine related activities) for the first time should first display the NACCS (animal quarantine related
activities) page of the Animal Quarantine Service homepage and confirm the contents: (http://www.maff.go.jp/aqs/tetuzuki/system/49.html)
This provides information about using the NACCSS (animal quarantine related activities) such as recommended environment of the terminal used,cautions when operating the NACCS (animal quarantine related activities), etc.
For your reference: Recommended environments: Windows 7, Internet Explorer 11.0.

A. Registering user information
When using NACCS (animal quarantine related activities) for the first time, access the Animal Quarantine
Service homepage and confirm the terms of use before clicking the Usage Application link to carry out
prior registration for usage application. After receiving an email from the system, register the user
information to obtain a user ID.
(Usage application)
https://webaps.naccs.jp/dfw/nss/apsapp/UCCU01/CCU01W01E_Init01.do

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Manual for Use of Animal Quarantine Related Activities(for applicants)

1.2 Login
1

Open the system login screen and enter your user ID and password.
Open the login screen (for applicants). Input your user ID and password and the characters
displayed in the image on the Screen Confirmation column. Click the Login button.

※Information from the system
will be displayed here.※・Persons wishing to reconfirm the terms of use and the privacy policy should click “terms
of use/privacy policy” to confirm those items.
・Click the “Help” link to view the contents of questions that were sent up to now regarding
use of the NACCS (animal quarantine related activities) and answers to those questions.
・ When using this system, the web browser cookies must be valid.
・ If an error is displayed concerning the HTTPS (SSL communications) or cookies, check the
web browser settings.
○ If you have forgotten your password
・If you have forgotten your password, click the following: In case you forget your password.
○ If you cannot read the numerals displayed on the screen.
・If you cannot read the numerals displayed in the image in the Screen Authentication column,
click the following: Another Image.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

・If you enter the wrong password 10 times consecutively, the account is locked and login will
not be possible. If the account is locked, contact your nearest Animal Quarantine Service.
・For the User ID column and Password column, be careful to distinguish between use of upper-caseand lower-case letters. Make sure that you are not inputting large characters instead of small
characters or vice-versa because the Caps Lock function is active.

2

Applicant Menu/Menu Screen is displayed・For the codes used for the various activities, check page with the NACCS (animal quarantine
related activities) applicant code list
(http://www.maff.go.jp/aqs/tetuzuki/system/anipas_code.html).

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Manual for Use of Animal Quarantine Related Activities(for applicants)

2.

Advance notification and application for importinspection of dogs, etc.

2.1 Carrying out application for inspection following advance
notification and notification for import of dogs, etc.
You must notify the Animal Quarantine Service of the arrival airport at least 40 days prior toarrival in Japan of dogs, cats, etc. Also, when animals arrive in Japan, it is necessary to apply
for import inspection. It is possible at the NACCS to apply for application import inspection
simultaneous with notification. This manual describes the methods for notification andapplication for import inspection following notification.

A. Carrying out advance notification for import of dogs, etc. as
pets, etc. (other than those for testing and research purposes)
Input the items in the advance notification regarding import of dogs, cats, etc. as pets, etc. (otherthan those for testing and research purposes) to carry out notification.

1

Open the menu for dogs, etc.
Click the [▼] button on the line in which “dogs, cats, foxes, raccoons, skunks” are listed in the“Applicant Menu/MENU Screen.”6Manual for Use of Animal Quarantine Related Activities(for applicants)

2

Open the notification information input screen
Click “Make a new notification” in the “Applicant Menu/MENU Screen.”3

Input of basic information (basic information input screen)
Input the basic information (notifier information, shipping information, etc.) concerning importof dogs, cats, etc.. After inputting the required items, press the (Go to input of animal
information/NEXT) button.

Although information cannot be saved on this screen, it can be temporarily saved on
the following “Animal Information Input Screen.”
Items marked with an asterisk must be input both in case of saving or notification.
(Depending on the input contents, there are some items that are mandatory. Read thequestions carefully).
Items marked with an asterisk must be input when sending notification.
If the ? is clicked, a description of the input items (help screen) is displayed ona separate screen.
For pull-down items or items selected with search, if you cannot locate the items
for input by pull-down or search, use “Other.” If you have selected “Other,” besure to input the usage name, etc. in the “Input Colum for Other Selection.”
Moreover, if input was not made, the following error message is displayed: [○○○
<item name>] has not been input. If [△△△ (item name)] is a [basket code], be sure
to input it.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

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Manual for Use of Animal Quarantine Related Activities(for applicants)

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Regarding items for which the digit column consists of half-size alphanumeric symbols, it is only
possible to input “half-size upper-case letters” for symbols. Input of lower-case letters is
not possible.
Regarding items for which the digit column consists of character strings, it is possible to input
Japanese (full-size) or English (half-size).

Item Name
Name and address Name（required）
of applicant

Digit Number

Remarks

Characterstring 70
digitsAddress (required)

Characterstring 120
digits

TelephoneHalf-size

FAXalphanumeric

Displays information such as namesymbols 20

and address registered at time ofdigitsuser registration. Correct whenHalf-sizechanges are required.

alphanumericsymbols 20
digitsE-MAIL

Half-sizealphanumericsymbols 70
digitsBasic information

Speciesof（required）

animalSelect type of animal (dog, cat,
List box

fox,

raccoon,skunk)

frompull-down.
Use (required)Radio button

Use [* For persons who
inserted “Not pet(s),”select the use of the animal

Select either “pet(s)” or “Notpet(s).”
If “Not pet(s)” has been selected

List boxthat has been brought].

for use, be sure to select thecorresponding

use

from

the

locatethepull-down.

Use [* For persons who
inserted “Not pet(s),”select the use of the animal
that has been brought].
(Input column when

Characterstring 20
digitsIfyoucannotcorresponding use in the pull-down,
select [OTHER] and directly input
the use in this input column.

“OTHER” was selected).

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Digit Number
Country of export（region）【region】（required）
List box

Remarks
The “country of export” is thecountry from which the animal was
taken. To select the country name,select the region (Asia, Europe,etc.) to which the country belongs.
For Hawaii or Guam, select the
Oceania region.

Country of export（region）【name of country】（required）

Country of export（region）【name of country】【 （ input column whenselecting other）】

List box

Characterstring 30
digitsOnly the country names belonging toregions (France and Italy for
Europe, etc.) are displayed in thepull-down. Select the applicablecountry name.
If you cannot find the applicablecountry name in the pull-down,
select the region and select [OTHER]
for the country name. Input thecountry name directly in this input
column.

Transportation
information

Date of departure【year】【month】【day】
List box（ required when making
notification）
Planned airport / seaport
Half-sizeof departure（embarkation） alphanumeric(required when making
symbols 20
notification）
digitsHand luggage or Cargo(required when making
notification）

The date of registration or priordate can be selected.

Input

the

applicableairport(seaport) name.
Select the shipping configuration.
If the dog or cat is received as handluggage at the check-in counter inthe same way as a suitcase, selectRadio button“Handluggage.”bringing

the

In

pet

case

of

insidethepassenger area or having it received
as checked baggage, also select“Hand luggage.”
Name of Flight or vessel
number(required when making
notification)

Input the vessel name of flight
Characterstring 35
digitsnumber of the ship or plane on which
the pet is transported. In case oftransfers on international flights,
input

all

the

flightsused,separating them by a slash.
Scheduled date of arrivalin Japan (required)【year】【month】【day】
Scheduled airport /seaport of arrival in Japan（port）（required）

List box

List box

Select the registration date or aprior date. Input in Japanese time.
Selecttheapplicableairport(seaport) from the pull-down.

11Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Consignor/consig
nee(required at
notification
time)

Digit Number

Remarks

Please a check here if the

The consignor is the person sending

consigner is identical withthe dog, cat, etc. to Japan.

the applicant.

Check box

If the address and name of theconsigner

is

the

same

as

the

notifier, insert a check here. It isthen possible to skip input.
Name of consigner

Character

Input the name of the consigner.

string 70

Japanese or English can be used for

digitsAddress of consigner【1】input.

Characterstring 35
digitsAddress of consigner【2】Characterstring 35
digitsAddress of consigner【3】Characterstring 35
digitsAddress of consigner【4】Character

Input

the

addressesoftheconsigners. Input can be in Japaneseor English.
Input the addresses in order in theaddress column, starting with 1. If
one line is insufficient, input by
continuing on a second line.

string 35
digitsPlease check here if theTheconsignee is identicalwith the applicant.

receiving the dog or cat in Japan.
Check box

consigneeisthepersonIf the address and name of theconsignee

is

the

same

as

the

notifier, insert a check here. It isthen possible to skip input.
Name of consignee

Character

Input the name of the consignee.

string 70

Japanese or English can be used for

digitsAddress of consignee【1】input.

Characterstring 15
digitsAddress of consignee【2】Characterstring 35
digitsAddress of consignee【3】Characterstring 35
digitsInput

theaddressesoftheconsignees. Input can be in Japaneseor English.
Input the addresses in order in theaddress column, starting with 1. If
one line is insufficient, input by
continuing on a second line.

Address of consignee【4】Characterstring 70
digits12

Manual for Use of Animal Quarantine Related Activities(for applicants)

Remarks

Item Name
Basic information
remarks 1

Basic information
remarks 2

Basic information
remarks 3

Digit Number

Remarks

Characterstring 100
digitsIf there is helpful information

Characterregarding notification, input thatstring 100

information here. It is displayed indigitsthe additional remarks column on the

Character

notification form.

string 100
digits4

Inputting animal information (animal information input screen)

Input detailed information (name, date of birth, etc.) concerning the animal, such as dog, cat,etc. Input the required items and press the [Go to notification contents confirmation/Next]
button.

・・

When inputting information on multiple animals at the same time, click the Next (Animal) button
to open a new animal information input screen and then input the new animal information. It is
possible to input information for up to 10 animals.
It is possible to save information input on this screen. When saving information, refer to Section
2.1 (Saving information prior to notification) and input the names of the animals in the namecolumn before pressing the Save button. It is possible to continue inputting information evenafter saving.

・

When discontinuing input after saving, press the Cancel button to close the input screen for
notification. If the Cancel button is pressed prior to saving, the input information is not saved
and it is possible to cancel notification.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

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Manual for Use of Animal Quarantine Related Activities(for applicants)

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Regarding items for which the digit column consists of half-size alphanumeric symbols, it is only
possible to input “half-size upper-case letters” for symbols. Input of lower-case letters is
not possible.
Regarding items for which the digit column consists of character strings, it is possible to input
Japanese (full-size) or English (half-size).

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Animal information

Name of animal

Digit Number
Characterstring 40
digitsSex

Remarks

List box

Can be input in Japanese or
English.
Selecteither

male

(M)

or

female (F).
Breed [code]

Half-size

Click the Search button andalphanumeric

select the applicable breed

symbols 5

name from the search screen.

digitsWhen searching, input part of
the

breed

name

to

search.

(Example: If you insert only
“terrier,” all breed names
including terrier (Yorkshire
terrier, etc.) are displayed).
If the code is known, it ispossible to directly input thecode.
Breed [name]Character

Click the Search button tostring 63

select the applicable breed

digitsname from the search screen. If
the code has been directly
input, leave the column blank.

Age / Date of birth【date ofbirth】【year】【month】【day】
Age / Date of birth【age】【year】【months】

List box
List box

Length ／ Height ／ Weight【body length】

Integer 3

Length ／ Height ／ Weight【body height】

Integer 3

Length ／ Height ／ Weight【weight】

Integer 3

Color

Character

digitsdigitsBe sure to input either the dateof birth or age.
When inputting the age, input
the age at time of arrival in
Japan.
－－

digitsstring 30－

digitsCountries visited in thepast 12 month and the dateof visit.

Characterstring 105
digitsOnly input if importing fromdesignated region.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name

Digit Number

Remarks

List box

Only input if importing fromdesignated region. Selecteither “yes”, “no” or“unknown.”

Radio button

Select “microchip”, “otherHas the animal you willbring been kept in thespecified area for at least
180 days or since birth? Or
will it re-enter, staying
for

less

than

in

the

designated region 180 days
after leaving Japan?
Individual (microchip,etc.)

Means of identification

than

microchip”

or“nothing” If “microchip”
has

been

selected,itisnecessary to input all items
concerning

individual

identification information.
Identification No. / MarkHalf-sizealphanumericsymbols 20

Input
only
alphanumericsymbols without hyphens orasterisks.

digitsLocation of identification

List box

Type of microchip (maker)

List box

Date of identification【year】【month】【day】

List box

Standard of microchip

Rabies shot
vaccination)(rabies

Date of vaccination【year】【month】【day】【1】-【5】

Radio button

List box

Select from the pull-down thelocation where a microchip has
been implanted.
Select the appropriate makername from the pull-down. If
there is no appropriate name,select OTHER.
Select from the pull-down thedate on which a microchip was
implanted.
Selecteither“ISO
standard”,“Other”or“Unknown.”
Select the vaccination date forthe rabies vaccination from thepull-down.

Input

in

order,

starting with the most recent(newest) vaccination date.
Date of expiry【1】-【5】

List box

Kind of

List box

vaccine【1】-【5】Confirm with the veterinarian
the expiration date of thevaccine.
Select “inactivated”,“other”, “recombinant” or“unknown.”

Nameofproduct
andmanufacturer【1】-【5】Rabies serological test
serological test 1
serological test 2

Date of blood sampling【year】【month】【day】

Antibody titer

Characterstring 40
digitsList box

List box

Input the product name/manufacturing company.
From the pull-down select thedate on which blood sampling
was carried out for theserological test.
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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Name of designatedlaboratory

Digit Number

Remarks
Press the Search button to
selectthenameapplicable

of

the

designatedlaboratory

from

the

searchscreen. Please be aware during－

searchthat

allinspection

institute names are written in
English.
If the code is known, it ispossible to directly input thecode. In that case, do not press
the Search button.

Other vaccination

Has blood sampling forserological test 1 been
performed in Japan?
Date of Vaccination 【year】【month】【day】【1】-【5】

List box

Select“yes”,“no”

or“Unknown.”
List box

From the pull-down select thevaccination

date

for

vaccinations

other

than

in

order,

rabies.

Input

starting with the most recent(newest) vaccination date.
Date of expiry【1】-【5】

List box

Kind of vaccine【1】-【5】

List box

Nameof
product
andmanufacturer【1】-【5】Characterstring 40
digitsDestination

Please check here if theconsignee is
identical
with the applicant.

Check box

Confirm with the veterinarian
the expiration date of thevaccine.
Press the Search button to
select the applicable vaccine
type from the search screen.
Input the productname/manufacturing company.
If the address and name of thedestination is the same as theapplicant, insert a check here.
It is then possible to skip
input.

Please check here if theconsignee is identical withthe consignee.

Check box

If the address and name of thedestination is the same as theconsignee, insert a check here.
It is then possible to skip
input.

Name of destination

Address of destination

Characterstring 70
digitsCharacterstring 120
digitsCan be input in Japanese or
English.
Can be input in Japanese or
English.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Remarks

Item Name
Animal information remarks
1

Digit Number
Characterstring 100
digitsAnimal information remarks
2

Characterstring 100
digitsCharacterstring 100
digitsCheck box

Animal information remarks
3
To use the enteredinformation for anotheranimal as well, pleasecheck here.

To
use
the
enteredinformation for anotheranimal as well, pleasecheck here.

Remarks－－－

If importing multiple dogs andcats, etc., it is possible toconnect part of the information
to the input screen for the nextdog, cat, etc. However, this is
only possible if it is the same
type of animal.
For example, if importing a dog
and cat at the same time, it isnecessarytoreportthem

separately.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name

FormatRemarks
Registration of prior notification iscancelled.

中止／Cancel

Button

検索／Search

ButtonPossible to search and input the code.

消去／Clear

ButtonThe code column is kept cleared.

入力控印刷／memo print

Button

Displayed when theregistration/notification number has been
issued.
If this is clicked, the prior animal
前の動物へ／Back（Animal）

Buttoninformation input screen is displayed. Not
displayed if there is no prior animal.
If this is clicked, the next animal

次の動物へ／Next（Animal）

Button

保存／Save

ButtonSaves present input contents.

For input of basic information／Back

Button

Displays prior screen.

information input screen is displayed.

Displays
To confirmation of notification contents／Next

ButtontheNotification

Screenforadvance notification for import of Dogs,
etc.

(confirmationofnotification

contents).
Erase present animal information delete

・ButtonErases present animal information.

Click the Next (Animal) button to open a new animal information input screen and continue
inputting new animal information. It is possible to carry out input for up to 10 animals.

・

Insert a check in response to the following: “To use the entered information for anotheranimal as well, please check here.” If the Next (Animal) button is clicked, the input
contents here are reflected in the next animal information. However, the following items
are not copied: Name, Age, date of birth, Length/ Height/Weight, color, Countries visitedin the past 12 months and the date of visits.

・

Click the Back (Animal) button to return to the animal information input screen for theprior animal and display the animal information that has already been input. If there isno animal information that has already been input, it is not possible to click.

・

Click the “To Input of Basic Information/Back” button to return to operation 3.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

5

Confirm the notification contents and send notification
Confirm that there are no errors in the notification contents and click the Notification
button at the bottom of the Notification Contents Confirmation Screen to complete
notification.

If corrections are required in input information, click the Modification button for each item.
If it has been determined that the applicable dog, cat, etc. is not to be imported, it is possible
to erase the information with the Deletion button in the confirmation column for animal
information.

・Input the password (for summoning at time of application) when another party (party with different
user ID) carries out application for the import test separate from the notification. Input is
not necessary if the same person carries out application as the person who carries out notification.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

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Manual for Use of Animal Quarantine Related Activities(for applicants)

B. Output the notification form and, following notification,
carrying out application for import inspection
1Completing notification and output of notification form
The notification completion screen is displayed. Make a memo of the notification numberor output the notification form. When outputting the notification form, click the
Notification Print button.

・When only carrying out notification
When only carrying out notification, click the Close button to close the screen.
・When proceeding to application for import inspection
When importing dogs or cats, application for import inspection form is required inaddition to the notification. Refer to the following page if also applying for importinspection.

Press the Notification Print button to print the following documents.
When notifying about a dog: “Notification for import of dogs under the Rabies Prevention law
and the Domestic Animal Infectious Diseases Control law.”
When notifying about a cat: “Notification of import of animals under the Rabies Preventionlaw.”
In case of altered notification, in addition to the above notifications, the altered notification isprinted.
“Modification on notification of import of animals.”24Manual for Use of Animal Quarantine Related Activities(for applicants)

2

Carrying out application following notification
When importing dogs or cats, import inspection application procedures are required inaddition to notification. Press the To Application button to carry out application forimport inspection at the same time as notification. If you only wish to make notification,press the Close button to close the screen.

Press the “To Application” button to display the following dialogue. Press the OK button tocarry out application. Application of Import (IQC) screen (completion of application) is
displayed.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

C. Completing application following notification
The application completion screen is displayed.

Be aware that reception of application is not complete until there is a reception of
notification by e-mail from the Animal Quarantine Service responsible for the planned
airport (port) of arrival.

If receipt of the application is complete, the documents for application for importinspection can be printed. If application was carried out immediately after notification,
the notification number and application number are the same.
Furthermore, if changes occurred in the contents of the notification and application,
it is necessary to carry out registration of changes in the notification together withthe application contents.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

D. Saving prior to carrying out notification
1 Save the notification information
Press the Save button on the animal information input screen to save the information.
Because this is a temporary registration (condition in which notification has not been
carried out), it is possible to make subsequent corrections in the notification items.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

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Manual for Use of Animal Quarantine Related Activities(for applicants)

2 Complete saving of the notification information

・

Click the Memo Print button to output the input memo. (The Memo Print button is displayed
after saving).

・

Even after clicking the Save button it is possible to continue input of notification
information. If input has been carried out consecutively, to stop input either click theSave button again or, if notification is not finished, the input contents will not be saved.

・To cancel notification, press the Cancel button to close the screen.

3 Return to menu screen
To terminate input of notification information, click the Cancel button.

For the method of correcting and notifying (actual registration) on notification items
that have been saved and input has been terminated, refer to Section 4.2-A: Adding or
correcting notification/application information for imported dogs, etc.

29Manual for Use of Animal Quarantine Related Activities(for applicants)

3. Application for export inspection of dogs, etc.
3.1 Carrying out application for export inspection of dogs, etc.
A. Carrying out application for export inspection
Input contents concerning application for export inspection to carry out application.

・If other activities are carried out during input of information, such as opening another input
screen from the menu screen, the display on the screen is written over and the information being
input could be erased. When carrying out another operation, be sure to first save the input
information and close the screen before proceeding.

1 Open the menu for dogs, etc.
Click the ［▼］button in the list “dogs, cats, foxes, raccoons, skunks” in the Applicant
Menu/MENU screen. Refer to Section 1.2 (Login) regarding the method of displaying theApplicant Menu/MENU screen.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

2

Open the screen for input of application information
Click the link “ Make a new application of export animal” on the Applicant Menu/MENU
screen.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

3 Inputting basic information
Input basic information (applicant information, shipping information, etc.) regarding exportof dogs, cats, etc. When input of required items is finished, press the “Go to next screen/NEXT”
button・The input information will be reflected in the export quarantine certificate submitted tothe overseas quarantine service. Input all information in half-size upper case charactersand half-size numerals.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

・

If you click “See the explanation and a note on entry item in a separate screen,” thedescription of input items on a separate screen (help screen) is displayed.

・

Click the Search button to search for the corresponding code.

・The codes include what are known as “basket codes.” Please use basket codes when the items
for input are not coded. When using basket codes be sure to input the name. (The same holds
when OTHER is selected from the pull-down or during search).

・

Input the following items in the Additional Items column: Information that was not completed
input in the input columns, desired date of inspection, whether there is receipt of a healthexamination or not, etc.

Basic
information

Item Name
Date of application

Name of applicant【code】

Name of applicant【name】

Address of applicant

TelephoneSpecies of animal
Use
Use【input column for otherchoice】

Country of Destination（region）【code】Country of Destination（region）【name】

Digit Number
Half-size
numerals 8
digitsHalf-sizealphanumericalsymbols 10
digitsHalf-sizealphanumericalsymbols 70
digitsHalf-sizealphanumericalsymbols 120
digitsHalf-size
numerals 20
digitsList box
List box
Characterstring 20
digitsHalf-sizealphabeticalcharacters 2
digitsCharacterstring 63
digitsRemarks－

The name, address and telephone number
input at time of user registration aredisplayed.

Select type of animal (dog, cat, fox,
raccoon, skunk) from pull-down.
Select the applicable use from thepull-down. If the applicable use is notfound in the pull-down, select OTHER and
input the use in the input column forother choices.

Input the country to which the dog,
cat, etc. will be taken from Japan.
Press the Search button and select theapplicable country name from thesearch screen. If the applicablecountry name cannot be found, select
OTHER and input the country name.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Airport / Seaport
Embarkation【code】

Airport / Seaport
Embarkation【name】

ofof

The AQS’s office【code】

Digit Number
Half-sizealphanumericalsymbols 3
digitsCharacterstring 43
digitsHalf-sizealphabeticalcharacters 2
digitsCargo and hand luggage

Remarks

Press the Search button and select theapplicable airport (seaport) from thesearch screen.

Press the Search button and selectfrom the search screen the Animal
Quarantine Service where you would
like to carry out the export
inspection (nearest Animal Quarantine
Station from your home, etc.).
Select the shipping configuration. If
the dog or cat is received as handluggage at the check-in counter in theRadio buttonsame way as a suitcase, select “handluggage.” In case of bringing the pet
inside the passenger area or having it
received as checked baggage, also
select “hand luggage.”

AWB NoHalf-sizealphanumericalsymbols 35
digitsOnly half-sizealphanumericalsymbols 35
digitsDate of embarkation【year】
List box
Date of embarkation【month】
List box
Date of embarkation【day】
List box

Input is not necessary whentransported as hand luggage. If theshipping configuration is “cargo(air)” or “cargo(sea)” and an Air
Way Bill is issued, input that number.
(Not necessary to input if not known).

Name of flight No. (orvessel).

Please check here if theconsignor is identicalwiththeapplicant.
【consigner】－
Select the date for loading of the dog,
cat, etc. on the aircraft (ship) fromthe pull-down (date of departure fromJapan).
The consignor is the person sending
the dog, cat, etc. from Japan abroad(person accompanying the animal).

Check box

If the address and name of theconsignor

is

the

same

as

the

applicant, insert a check here. It isthen possible to skip input of theaddress and name.
Name of consignor【code】

Name of consignor【name】

Half-sizealphanumericalsymbols 12
digitsOnly half-sizealphanumericalsymbols 70
digits

Input not necessary when inputting thename and address of the consignor.

Input the name of the consignor.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Address of consignor【1】Digit Number
Only half-sizealphanumericalsymbols 15
digitsRemarks

Address of consignor【2】Address of consignor【3】Address of consignor【4】Please check here if theconsignee is identicalwiththeapplicant.
【consignee】

Only half-sizealphanumericalsymbols 35
digitsOnly half-sizealphanumericalsymbols 35
digitsOnly half-sizealphanumericalsymbols 70
digits

Input the addresses of the consignors.
Input the addresses in order in theaddress column, starting with 1. If
one line is insufficient, input by
continuing on a second line.

The consignee is the person receiving
the dog, cat, etc. abroad. If the
Check box

address and name of the consignee isthe same as the applicant, insert acheck here. It is then possible to skip
input.

Please check here if theconsignee is identicalwiththeconsignor.
【consignee】
Name of consignee

Name of consignee【1】Name of consignee【2】Name of consignee【3】Name of consignee【4】The
informationontheattached
file

Attachment

Description

If the address and name of the
Check box

consignee

is

the

same

as

the

consigner, insert a check here. It isthen possible to skip input.

Only half-sizealphanumericalsymbols 70
digitsOnly half-sizealphanumericalsymbols 35
digitsOnly half-sizealphanumericalsymbols 35
digitsOnly half-sizealphanumericalsymbols 35
digits

Input the name of the consigner.

Input the addresses of the consignees.
Input the addresses in order in theaddress column, starting with 1. If
one line is insufficient, input by
continuing on a second line.

Only half-sizealphanumericalsymbols 35
digitsCharacterstring 35
digits－Characterstring 40
digits－35

Manual for Use of Animal Quarantine Related Activities(for applicants)

Remarks

Item Name
Delete check【delete
Delete check【delete
1

1】
2】

2

3

Item Name
中止／Cancel
検索／Search

Configuration
ButtonButton

次の画面へ／Next

ButtonDigit Number
Check box
Check box
Characterstring 100
digitsCharacterstring 100
digitsCharacterstring 100
digitsRemarks－－

Japanese or English can be used for
input.

Additional Remarks
Stops application and displays menu screen.
Possible to search and input codes.
Displays the Application of Export (EQA) screen (input of export
conditions).

4 Input of necessary treatments required by export country
Check confirmation items concerning whether it involves reentry after exiting Japan, export
conditions (acceptance conditions in the country where it will be residing), contents of entries incertificate.
When input is finished, click the Next button.

・Click the Back button to return to operation 3.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name

Necessarytreatments requiredby export country

Is your animal re-entering
Japan?
Please select the treatments
thatthecountryofdestination requires.
【 Individual identification
by microchip】【Rabies vaccination】【Rabies antibody valence】【Other vaccinations】

Item Name

NumberofDigitsAdditional Remarks

Radiobutton

－

Check
box

Is your animal reentering Japan ? If “No”
was chosen and a check was not inserted,
the following information input columns
corresponding to the following animal
information input screens will not be
displayed.
・ Individual identification information(microchip, etc.)
・ Rabies vaccination (vaccination withrabies vaccine)・ Information on rabies serological test
・ Information on other vaccinations(vaccinations other than rabies)

Configuration

Additional Remarks

Help
中止／Cancel

Link
Button

前の画面へ／Back

Button

次の画面へ／Next

Button

Displays description of input items and cautions.
Stops application and displays menu screen.
Displays Application of export (EQA) screen (input of basic
information).
「Displays Application of export (EQA) screen (input of animal
information).

5 Input of animal information
Input detailed information (name, date of birth, etc.) concerning animals for export. Input therequired items and press Application.

・The activities, etc. that were not checked in “necessary treatments required by export
country” on the former screen are not displayed on the next screen. If required activities,
etc. are lacking, click Back to return to the screen for “necessary treatments requiredby export country.”・

Click the Cancel button to return to the Menu screen.

・

It is possible to register animal information for up to 10 animals.

・

It is possible to carry out Save on this screen. When saving, refer to Section 3.1-B: Saving
application for export inspection.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

・ In the rabies vaccination date column, input the dates of most recent vaccinations in order.
It is possible to carry out save or application even if the input is not in order. In sucha case, summon the application information again. The most recent vaccination dates will be
displayed in order on the input screen.
・Click the Back button to display animal information that has already been input. It is notpossible to click the button if there is no animal information that has already been input.
・Click the Next (Animal) button to continue inputting new animal information.
・Check “To use the entered information for another animal as well, please check here”. Clickthe Next (Animal) button to reflect the input information here in the animal information.
・Click the Back button to return to operation 4.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Animal information（animals）

Name of animal

Sex
Breed【code】

Breed【name】

Number of
DigitsCharacterstring 40
digitsList box
Half-sizealphanumericalcharacters 5
digitsCharacterstring 63
digitsAdditional Remarks－
Select either M (male) or F
(female).
Click the Search button andselect the applicable breed
name from the search screen.
When searching, input part ofthe breed name to search.
(Example: If you insert only
“terrier,” all breed names
including terrier (Yorkshire
terrier,

etc.)

are

displayed).
(If the code is known, it ispossible to directly input
the code.) Please delete thistext in parentheses.
Age or date of birth【age】【year】【months】
Age or date of birth【 birth date 】【 year 】【month】【day】
length ／ height ／ weight【body length】
length ／ height ／ weight【body height】
Body length／body height／weight【weight】
color

Name of keeping place (orpurchase)

Individual
identification(microchip, etc.)

Date of purchase【year】【month】【day】
Schedule of reentering
to Japan date 【 year 】【month】
Method of identification

List box
List box

Integers 3
digitsIntegers 3
digitsIntegers 3
digitsCharacterstring 30
digitsCharacterstring 20
digitsList box

Be sure to input either theage or the date of birth.

－
Possible to input from 0,0.1
to 999.

Input can be in Japanese or
English.

－List box－
Radio button

Be

sure

to

select“microchip”, “other” or“nothing.”
Identification No. /markHalf-sizealphanumericalcharacters 20
digitsBe sure to input if microchip
has been selected as theindividual
recognition
method.
Input
onlyalphanumeric symbols without
hyphens or asterisks.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Nameof

Number of
DigitsList box

microchip

List box

Date of identification【year】【month】【day】

List box

Standard of microchip

Radio button

Location
identification

Typeof(maker)Rabies shot
vaccination)(rabies

Rabies vaccination【1】【 5 】 【 Dateofvaccination 】【 year 】【month】【day】

List box

Additional Remarks
Be sure to input if microchip
has been selected as theindividual
recognition
method. Select from thepull-down the location where
the microchip has been
implanted.
Be sure to input if microchip
has been selected as theindividual
recognition
method.
Selecttheapplicable maker name fromthepull-down.
Iftheapplicable name is not there,
select OTHER.
Be sure to input if microchip
has been selected as theindividual
recognition
method. Select from thepull-down the date on which
the microchip was implanted.
Be sure to input if microchip
has been selected as theindividual
recognition
method. Select either “ISOstandards,” “other”, or“unknown.”
Select the rabies vaccine
vaccination date from thepull-down. Input in order,
starting with the most recent(newest) vaccination date.

Rabies serological test

Rabies vaccination【1】【5】【Date of expiry】

List box

Rabies vaccination【1】【5】【Kind of vaccine】

List box

Rabies vaccination【1】【5】【Name of product andmanufacturer】

Only half-sizealphanumericalcharacters 40
digitsList box

Date of blood sampling【year】【month】【day】

Antibody titer

List box

Nameof
designatedlaboratory 【code】

Half-size
numerals 4
digitsConfirmwiththeveterinarian the expiration
date of the vaccine.
Press the Search button to
select the type of vaccine
from the search screen.
Confirm with the vaccinating
veterinarian the productname, etc. of the vaccine.
From the pull-down select thedate on which blood sampling
was carried out for theserological test.
Select from the pull-down
whether, as a result of theserological test, theantibody titer was 0.5IU/ml
or greater.
Press the Search button to
select

the

name

of

the

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Manual for Use of Animal Quarantine Related Activities(for applicants)

Item Name
Nameofdesignatedlaboratory 【name】
Address of designatedlaboratory

Number of
Digits100 digits
100 digits

Additional Remarks
designated laboratory fromthe search screen. Please beaware during search that all
inspection laboratory names
are written in English.

Other vaccine

Additional remarks

To use the enteredinformation for anotheranimal as well, pleasecheck here.

Other vaccination【1】【 5 】 【 Dateofvaccination 】【 year 】【month】【day】
Other vaccination【1】【5】【Date of expiry】

List box

List box

Other vaccination【1】Half-size【5】【Kind of vaccine】 alphanumerical【code】
characters 3
digitsOther vaccination【1】Other only
【5】【type of vaccine】
half-size【name】
alphanumericalcharacters 25
digitsOther vaccination【1】- Only half-size【5】【Name of product and alphanumericalmanufacturer】
characters 40
digits1
Characterstring 100
digits2
Characterstring 100
digits3
Characterstring 100
digitsCheck box

From the pull-down the dateon which vaccinations otherthan those for rabies werereceived.
Confirmwiththeveterinarian the expiration
date of the vaccine.

Press the Search button to
select the type of vaccine
from the search screen.

Confirm with the vaccinating
veterinarian the productname, etc. of the vaccine.

Input can be in Japanese or
English.

－Item Name

Configuration

Additional Remarks

Help
中止／Cancel
検索／Search
前 の 動 物 へ ／ Back
（Animal）
次 の 動 物 へ ／ Next
（Animal）

Link
ButtonButton

Displays description of input items and cautions.
Stops registration and displays Menu screen.
Possible to search and input codes.
Click to display the input screen for the former animal
information. Not displayed if there is no prior animal.

前の画面へ／Back

Button

保存／Save
申請／Application

ButtonButtonButtonButtonClick to display the input screen for the next animal information.
Displays the Application of Export (EQA) screen for registrationof items for application for export inspection of dogs, etc.
Saves the input contents for animal quarantine related activities.
Application with the input contents.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

6

Confirm input contents and complete application
Confirm that there are no errors in the input contents and click the Application button to complete
application.

・Click the Cancel button to return to the Menu screen.
・Click the Modification button to return to the input screen for basic information, necessary
treatments required by export country animal information. Refer to Section 3.1-A: Carryingout application for export inspection of dogs, etc.
・Click the Deletion button to individually delete the animal information input contents.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

7

Printing the application for export inspection
When outputting the application for export inspection, press the Application Print button.

Press the Application Print button to print the following documents.
When applying for a dog: Application for export inspection of dog under the
Rabies Prevention law and Domestic Animal Infectious Diseases Control law
When applying for a cat: Application for export inspection of animals under
the Rabies Prevention law.

8

Return to Menu
When printing is finished, click the Close button.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

B. Saving the application for export inspection
If the Save button is clicked in the animal information input screen of the application screen forinspection of exported dogs, etc., it is possible to save information.
This is a temporary registration (condition in which application has not yet been carried out) and it ispossible to make subsequent corrections in the notification items.

1 Input the application items
Refer to Section 3.1-A (Carrying out application for export inspection of dogs, etc.) to input theapplication items.

2 SaveClick the Save button at the bottom of the animal information input screen.

3 Confirm the input contents and complete save
Confirm that there are no errors in the input contents and click the Save button to complete save.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

・Click the Cancel button to return to the Menu screen.
・Click the Modification button to return to the screen for input of various information andmake corrections.
・Click the Deletion button to individually delete animal information input contents.

4 Save is complete
Save of application items is complete.
Click the Close button.

・ Refer to Section 4.3-A (Additions or corrections to application information) for the methodof correcting temporarily saved (temporary registration) application contents to then makeapplication (actual registration).

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Manual for Use of Animal Quarantine Related Activities(for applicants)

4. Confirmation, addition, modification and reuse of
Advance notification and application for importinspection of dogs, etc.,
This describes the activities when referring to notification information and application
information for import and export of dogs, etc.

4.1 Searching for notification information and application
information
This describes the activities when searching for import notification information andexport/import application information.

1

Open list screen
Click the [▼] button for “dogs, cats, foxes, raccoons, skunks” on the Applicant Menu/MENU
screen to display the items. Then click “Reference of the registration data list.”

2

Input search conditions
Input the search conditions and click the Search button.

Reference of list (IQI) screen for notification of dogs, etc. and application forexport/import inspection.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

・In the initial display, 10 items of notification/application information are displayed as a list of search
results. To display more search results than this, input the required search conditions and carry out
search.
・If the registration number and application number are known for the referred information, input theregistration/notification/application number in the “Registration/Notification/Application No.”
column and click the Search button to display that application information. If the number is not known,
search for the applicable notification or application information by means of such information as thenotification date or arrival date, etc. The designated date range is 3 years.

3

List screen is displayed
In the list of search results, the list of notification information and application informationagreeing with the conditions is displayed.

・ If there is a large number of search results, use the “former 10 cases/Back” link or the“next 10 cases/Next” link to switch to the list display.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

4 Selection the notification and application information
Click the “Registration/Notification/Application No.” link of notification information orapplication information for which you wish to confirm details.

・In this screen are displayed advance notification information for import, application
information for import and application information for export. A different screen is displayed
according to the information selected.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

5

Details of notification and application information are displayed
Notification information and application information is displayed for the number that was clicked.
◆ In case of Notification Information of an imported pet, etc. (other than for testing or
research purposes)

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Manual for Use of Animal Quarantine Related Activities(for applicants)◆ In case of Inspection Application Information for an imported pet, etc. (except for
testing and research purposes)

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Manual for Use of Animal Quarantine Related Activities(for applicants)◆ In case of Inspection Application Information for Export

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Manual for Use of Animal Quarantine Related Activities(for applicants)

4.2 Making additions or corrections to notification/application
information for import dogs, etc.
The following describes activities for addition or correction of notification or application
information, or cancellation.

A. Making additions or corrections to notification/application information
for import dogs, etc.
It is possible to add or correct notification and application information.

1

Displaying details of notification information
Refer to Section 4.1 (Searching for notification and application information) to display details of
notification information.

・In the Reference of List (IQI) for notification of dogs, etc. and application for export/importinspection, select “Now saving”, “Notification completed”, “Notification changes
approved” and “Issue of acceptance certificate complete” from “Notification/Application
Condition” and carry out search to display the notification information in the search results
list that can be added or corrected.

2

Making additions or corrections to notification information
Click the “Modification of the notification” link.

・ This link is only displayed when notification information is displayed in the details screen
for which the Notification/Application conditions are “Now saving”, “Notification
complete”, “Notification change approval complete” and “Approval form issued”.
Because this link is not displayed in case of “Notification change complete” or when the
branch number of the notification number is [9], contact the Animal Quarantine Service where
notification was carried out.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

3

Correction notification information
Correct the notification information as required.
Refer to Section 2.1-A (Carry out advance notification for import of dogs, etc. as pets, etc. <otherthan for testing or research purposes>) regarding the following activities.

・ If application has been carried out for import inspection following notification, be sure tocarry out Section 2.1-B (Output the notification form and, carry out application for importinspection following advance notification) a second time and also carry out changes in theinformation in the application for import inspection.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

B. Cancelling a notification
1

Displaying details of notification information
Refer to Section 4.1 (Searching for notification information and application information) todisplay details of notification information.

・Select “Now saving” from “Notification/Application Condition” on the Reference of List
(IQI) screen for referring to list of notification of dogs, etc. and application forexport/import inspection and carry out search. It is then possible to display the notification
information that can be cancelled in the list of search results.

2

Select cancel of notification information
Click “Cancel of the notification (Only when you saved).”・ This link is only displayed if the notification information when the“Notification/Application condition” known as “Now saving” is displayed on the details
screen.

3

Cancelling notification
When cancelling notification, click the OK button.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

4

Completing cancelling of notification
Complete cancellation of notification. Click the Close button.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

4.3 Making additions or corrections in the application informationfor export dogs, etc.
The following describes activities when making additions or corrections in the application
information.

A. Making additions or corrections in the application information.
1

Displaying details of application information
Refer to Section 4.1 (Searching for notification information and application information) todisplay details of application information.

・If “Now registering items”, “Application complete” and “Application change approvalcomplete” are selected fromstate” on the reference of list. and application forexport/import inspection, and search is carried out, it is possible to display application
information for which additions and corrections are possible in the list of search results.

2

Selecting additions or corrections in the application information
Click the link “Modification of the application.”・ This link is only displayed if application information is displayed that you yourself haveapplied and for which the notification/application condition is one of the following: “Nowregistering items”, “Application complete”or “Application change approval complete.”
・Because this link is not displayed in case of “Application change complete” or when the
branch number of the notification number is [9], contact the Animal Quarantine Service where
notification was carried out.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

3

Correcting application information
Correct the notification information as required.
Refer to Section 3.1-A (Carrying out application for export inspection) and Section 3.1-B (Saving
applications for export inspection) regarding the following activities.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

B. Cancelling application
Describes activities for cancelling application.

1

Displaying details of application information
Refer to Section 4.1 (Searching for notification information and application information) todisplay details of application information.

2

Selecting cancellation of application information
Carry out cancellation of application (only when saved). Click the “Cancel of the application (onlyyou saved)” link.

・ This link is only displayed of application information when the Notification/Applicationof the condition “Now registering items” is displayed in the details screen.

3

Cancelling application
When cancelling the application, click the OK button.

4

Completing cancellation of application
Complete cancellation of the application.
Click the Close button.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

4.4 Carrying out a new notification/application based on
notification information/application information.
A. Carrying out a new notification based on application information
1

Displaying details of application information
Refer to Section 4.1 (Searching for notification information and application information) todisplay details of notification information.

2

Select: Take a procedure of a new notification based on this existing notification
Because a notification screen is displayed that reflects the applicable notification information,
input by following the screen.

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Manual for Use of Animal Quarantine Related Activities(for applicants)

B. Carrying out a new notification/application based on application
information
1

Displaying details of application information
Refer to Section 4.1 (Searching for notification information and application information) todisplay details of application information.

2

Select the item to carry out new notification/application as based on thisapplication information
Because input screens are displayed that reflect the applicable application information,
input by following the screen.

・ If the information for import/export inspection application has been reused, it can be reused
for nput by following the screen.tion) regarding the following uar

Application for import inspection

Application for export inspection

60