Fiscal 2019

Annual Operating Plans

March 31, 2019

Sophia School Corporation

Introduction
In 2013, on the occasion of the centennial anniversary of Sophia University’s founding, we set out the mission of “Sophia Bringing the World Together” and formulated the “Grand Layout 2.0 (FY2014-2023)” (hereinafter, “GL2.0”), a medium- tolong-term vision for the future of Sophia School Corporation. Based on GL2.0, we have endeavored to improve the research andeducation environment at Sophia. During the past five years, we have produced various accomplishments by promoting
globalization and initiating university governance reform under GL2.0.
From Fiscal 2019, we will enter Phase 2. Identifying the progress made to date as well as the current status and challenges
faced, we have reviewed GL2.0 and formulated “Grand Layout 2.1 (FY2019-2023)” (hereinafter, “GL2.1”). We have explicitly
pointed to the issues that should be addressed in more earnest and formulated an action plan to implement GL2.1 and the Fiscal
2019 Annual Operating Plans to set out concrete plans for the coming year.
Based on the educational spirit of “Men and Women for Others, with Others,” Sophia School Corporation will offer anenvironment that is focused on developing human resources embracing this spirit and all schools established under Sophia School
Corporation will deepen Jesuit education. By advancing these Operating Plans, we will also endeavor to expand on our traditions
and performance to generate further successes while remaining attuned to changes in domestic and international environments.

I．Annual Operating Plans
A. Future Plans of Sophia University

1. Academic Planning
GL2.1

Fiscal 2019 Operating Plans

Action Plan

(Reconstructing undergraduate education with a view to next-generation society)(1) Centered on Jesuit human①Engage in organically collaborating

・Review the curriculum to seek organic collaboration among

education based on our

specialized education and liberal arts

departments or between departmental courses and university-wide

founding philosophy andeducation.

general courses

educational spirit, formulate②Achieve high-level liberal arts education

・Prepare for the offering of active learning courses aiming toand practical education, as well as

develop qualities including teamwork, coordination andachievement of education that is focused onleadership, to foster expressiveness, negotiation skills andstudent initiative, experience and practice.

problem discovery skills③Consider the establishment of an integrated

・Review the system for planning and offering university-wide

educational and academic organization.

general courses

an educational system andorganization that canaccommodate
next-generation society.

(Restructuring graduate school education with a view to next-generation society)(2) Endeavor to enhance・Prepare for the establishment of a graduate program embracing a①Establish a degree program for adults.

next-generation graduate

program for adults, with an aim to activate and promoteschool education based on

individualization of the Graduate Schools and Programs.

the founding philosophy and②Review the student capacity of Graduate

・Review the student capacity of Graduate Schools and Programs

educational spirit.

Schools and Programs.

in light of trends in the number of applicants, new enrollees anddegrees conferred.

③Promote interdisciplinary research and・Consider collaborative curriculums transcending existingeducation.

frameworks and cross-disciplinary programs.

①Introduce a world-class educational system.

・Establish a curriculum worthy of global evaluation based on(Creating a global campus)(3) Promote global educationand foster world-class humansurveys on international quality assurance network activities.

resources.

・Establish an Enrollment Management System to nurture a senseof belonging among international students that will lead tocontributions to the university.

-2-GL2.1

Fiscal 2019 Operating Plans

Action Plan

(3) Promote global education②Make environmental improvements to・Increase the number of courses taught in foreign languages.

and foster world-class humannurture global competency.

・Consider the establishment of a Writing Center to foster writing
skills.

resources.

・Consider further enhancement of Japanese courses.
・Consider offering online courses in collaboration with leading③Improve student mobility.

overseas universities (COIL：Collaborative Online International
Learning).
・Increase partner institutions to offer international joint degrees
with an aim to develop human resources that can leadinternational society.
・Take advantage of the quarter system to develop study abroad
programs
・Promote educational partnerships with the business community
and international organizations.
・Strategically determine target regions and program themes toincrease inbound and outbound students.
・Simplify credit conversion procedures by introducing a newinternationally recognized credit conversion method.
・Review the system for inbound and outbound students.
④Establishment of SPSF

・Improve internal structure(Sophia Program for Sustainable

・Enhance public relation activities

Futures) in AY2020⑤Strengthening the role and function

・Formulate strategies to join existing networks and consortiums,of Sophia's global network andsuch as the Society of Jesus network.

overseas offices

・Explore new networks to join and develop online educational
networks.
・Seek potential overseas partner institutions that will serve as a
hub for promoting globalization enhance the functions ofoverseas offices and appropriately site them based on the action
strategy(Ensuring the quality and diversity of new enrollees)(4) Diversify and review the①Design and implement a new admissions

・Consider different ways to compile entrance exams areadmissions program to secure

program in line with high school andcompiled, participation in public common entrance examinations,a stable number of new

university articulation reform.

AO (admissions office) admissions and introducing document
screening.

enrollees.
②Enhance student recruitment

・Promote publics relations campaigns that appeal to high schoolcommunications to secure students whose top

teachers and parents.

choices of schools include Sophia.

・Host informative events targeting prospective applicants・Hold meetings to discuss designated overseas school strategies③Expand high school-university

・Strengthen ties with Top Global High Schools (SGH) and Super

collaboration.

Science High Schools
・Invite a wider audience of high school students to UN Weeks
and other events hosted by Sophia-3-2. Plans for research and academic exchange
GL2.1

Fiscal 2019 Operating Plans

Action Plan

(Enhancing research capacities)(1) Enhance the research①Promote research on priority areas

・Provide focused support for interdisciplinary and organizational

capacities of the entire

that are unique to Sophia and establish a

research and promote the establishment of research hubs using theuniversity.

research hub for such areas.

Special Grant for Academic Research.
・Facilitate the implementation of the research branding program andvisualize research outcomes.
・Appropriately operate the research evaluation committee and build a
PDCA cycle for research activities.
・Further enhance existing research hubs.

②Actively produce research outcomes・Further encourage the hosting of international symposiums

and communicate outcomes to・Appropriately recognize and actively communicate research outcomes

audiences within and outside theof each research unit

university.
③Stably provide academic information.

・Establish ways to stably provide academic information and strengthen
the information provision system.

(Promoting collaboration)(2) Promote research①Develop intra-university networks for・Identify research seeds across all research fields and effectively

exchange and collaborationinterdisciplinary research.

disclose and share themwith partners within and・Encourage cross-disciplinary research organizations to hostoutside the university

symposiums and formulate research plans②Promote

・Strategically take part in events hosted underindustry-government-academia

industry-government-academic collaboration to match industrial needs

collaboration with government offices

with research seeds in a timely way

and private companies.

・Under partnership with a corporate lawyer, strategically apply forpatents with a view to utilization③Acquire external funds and contribute・Increase the number of applications and projects adopted under theto industry through research activities.

Grants-in-Aid for Scientific Research (KAKENHI), as well as thenumber of contracts for commissioned research and joint research withparties outside the university
・Encourage application to large external funds and enhance the support
system for securing funds(Nurturing researchers)(3) Foster human resources①Foster and support early-career・Verify the operational status of Research Support Programs for

who perform unique and fairresearchers.

Graduate School Students and consider and implement measures toenhance support through program improvements

research.
②Enhance and ensure research・Secure a continued implementation framework for university-wide

compliance.

research ethics education and compliance education
・Promote the appropriate operation of new compliance measures,
including security trade control, etc.

-4-

3. Plans for student life support
GL2.1

Action Plan

Fiscal 2019 Operating Plans(1) Seek to enhance the health①Develop an environment that can・Identify issues associated with international exchange students

management system from both physicalaccommodate consultations fromand students with disabilities

and mental health dimensions.

various students and respond to urgent

・Formulate an emergency response strategy and consider

issues.

partnerships with organizations for emergency response(Establishing a health management system for students)②Reorganize the Bureau of Student

・Perform site visits and interviews on student consultation andhealth management systems at other universities

Affairs and establish a Student
Consultation Office (tentative name).

・Formulate a proposal for a new organizational structure(Enhancing scholarship programs）(2) Develop and enhance scholarship①Design programs based on the basic

・Plan scholarship programs in line with the basic principles for

programs as well as increase theprinciples for granting scholarships.

grants・Improve the implementation rate of scholarships

scholarship fund.
(Establishing a career education and employment support program)(3) Review current student support to be①Review the current career support・Acquire data on the Career Center’s status of student use

able to offer enable career education andprogram to accommodate changes in・Organize guidance seminars and consider the lineup of career

employment support with a view tojob hunting trends and working styles.

education courses
・Enhance information collection from companies

future work styles as well as
accommodate diverse students.

②Rebuild the administrative(N.A. in 2019)

framework and program of the Career
Center.
③Explore new potential employers

・Analyze the employment status of international students andand enhance support to meet diverse

students with study abroad experience

student needs.

・Find companies that are eager to employ diverse students(4) Implement programs to achieve an①Explore diverse possibilities of・Coordinate with concerned sections in the university regarding

inclusive society and support social

volunteer work and offer students

participation in volunteer activities

contribution activities.

practical opportunities.

・Explore and select new destinations for volunteers(Supporting social contribution activities)

・Dispatch student volunteers②Increase hands-on educational

・Enhance support for disaster relief volunteers

programs off campus.

・Develop and expand on local collaboration programs (Yakumo
Town, Iidate Village, etc.) and consider new programs(Activating student life)(5) Support student exchange and①Plan and operate educational

・Implement an educational program at the Sophia-Arrupe

activate student life.

student housing.

International Residence②Enhance the Amenity Space on・Consider refurbishments for the Sanadabori Field.

campus and facilities for
extracurricular activities.
③Formulate frameworks for student

・Enhance events to encourage exchange among students at

support, including peer support

SSIC (Sophia Student Integration Commons) and the Active

programs.

Common.

-5-

B. Future plans for Sophia University Junior College Division
GL2.1

Fiscal 2019 Operating Plans

Action Plan

1. Division-wide planning(1) Formulate a development plan for①Enhance organizational and・Continue efforts to stably fill the enrollment capacity.

the medium- to long-term organizational

educational framework based on

・Decide future visions.

and educational framework of the Juniorfulfilled enrollment capacity.

College Division.
(2) Strengthen collaboration between①Share and standardize measures

the Junior College Division and Sophia

under Sophia School Corporation.

・Deliver 100-minute classes and change the academic calendar.

University.
2. Academic planning(3) Promote the internal quality①Enhance the development ofassurance of education.

human resources who can contribute・Improve the annual growth rate of the TOEIC-IP test.

to society by acquiring the abilities
required as indicated in the Degree
Policy.
②Establish a system that will・Consider ways to measure the effects of profound liberal arts

measure the effectiveness, assess andknowledge in “Human Studies I.”

improve liberal arts education.
③Promote education that boosts

・Introduce a new e-learning system linked with English courses

English language proficiency.
3. Student support(4) Promote support for diversified①Offer appropriate career support for・Implement measures to foster the strength to achieve the career

students.

diversified students in designing theirpaths aspired by individual students

futures.

・Implement measures to reduce the number of students who
have yet to determine their career paths, as well as students who
are on leave of absence or have withdrawn.

4. Liaison with local communities(5) Endeavor to further improve the①Enhance community contribution

quality of community contribution.

through service learning.

・Approve some service learning activities as credits

C. Future plans for Sophia Social Welfare School
GL2.1

Fiscal 2019 Operating Plans

Action Plan

1. School-wide planning(1) Formulate the future vision of the・Formulate and verify the future vision plan

①Discuss future visions.

Social Welfare School, including
integrating and abolishing curricula andreconsidering student capacity.
2. Academic planning(2) Establish a consortium of partnerships①Continue to enhance relationships ・Deploy trainees to Christian facilities and invite facility leadersamong social welfare facilities.

with Christian establishments andas lecturers for classes offered on campus.

Chiyoda-ku.

・Deploy trainees to facilities and offices in Chiyoda-ku andfacilitate employment within the ward based on the “Agreement
on Comprehensive Support for Human Resource Development
and Employment in Nursing and Welfare”.

-6-GL2.1

Fiscal 2019 Operating Plans

Action Plan・Enhance the website contents to increase access①Enhance public relations.

(3) Enhance efforts to secure a stable

・Utilize Internet ads to increase inquiries for further information

number of new enrollees.

・Find creative ways to deliver school briefings in order toincrease the number of applicants・Perform school visits to increase international students②Raise awareness among welfare

・Accept more welfare workers seeking to acquire licenses

workers.

・Promote continued education for alumni, linking suchprograms with educational outreach programs(4) Formulate a plan for improving the①Introduce a faculty assessment

organizational and educational frameworkprogram.

・Introduce a trial faculty assessment programof the Social Welfare School.
3. Student support(5) Enhance offerings as a designated①Enhance learning support, such

・Offer mock examinations

training institution for acquiring national

as offering courses for preparing for・Enhance preparatory courses

qualifications.

national qualification exams.

(6) Enhance outreach programs.

①Enhance partnership with the・Provide support programs as a part of hands-on education for

Sophia Alumni Association andenrollees

other external groups.

・Host events that will engage alumni in continued education(7) Support international students in①Develop a learning support

・Prepare international students for individual national exams

acquiring national qualifications.

system for international students.

D. Future plans for adult and continuing education
GL2.1

Action Plan

(1) Promote reform to become an①Implement institutional reform to・Prepare for transition to new organizations

adult and continuing education

meet new learning needs and the・Prepare a framework for implementing new projects

institution, looking ahead to futureneeds of the business community.

social change.

Fiscal 2019 Operating Plans②Engage in active communications

・Communicate information through collaborative courses

as a supporting organization of・Strengthen partnership with the business community, administrative

Sophia's adult and continuingorganizations and Sophia University’s partner schools.

education.
(2) Reorganize extension course①Reexamine courses offered by・Consider language courses

offerings at the Sophia Community

the Sophia Community College.

・Consider another section to oversee theology courses from theviewpoint of efficiency.

College

・Offer collaborative courses rooted in social contribution and local
collaboration②Outsource administrative work

・Clarify the roles of the university and the university project

pertaining to extension courses.

company SCS (Sophia Campus Support) after commissioning work
・Consider the revenue and expenditure for administrative work
associated with liberal arts and practical courses, as well has humanresources support for SCS
・Prepare relevant rules and regulations-7-

E. Future plans for the four schools under the Secondary School Division
GL2.1

Fiscal 2019 Operating Plans

Action Plan

1.Enhancing the educational program(1) Formulate a①Enhance the ILP【Rokko】

program to promote(Ignatian Leadership

・Promote course evaluation and reflection

understanding andProgram).

【Hiroshima】

permeation of Jesuit

・Enhance the ICP contents and train faculty and staff members by continuing the weekly

education.

ILP contact meeting.
②Enhance【Eiko】

partnerships with Jesuit・Continue to participate in the “Ever to Excel” program at Boston College (US) in fiscal

universities and2019

educational institutions.

【Hiroshima】
・Seek universities, etc. that would be willing to collaborate in developing training programs
to deepen understanding of Jesuit education(2) Reorganize the①Improve the four

【Eiko】

curriculum, looking

English skills

・Collaborate with Sophia University for enhanced English educationahead to the 2020

(especially Speaking).

【Rokko】

university admissions

・Increase small-sized LC classes taught by a commissioned native speaker lecturer (onereform.

year→ two years)【Hiroshima】
・Continue the online English conversation class offered to junior high school third year
students and high school first year students and ensure that students have an adequate
amount of opportunities to speak out during class②Accommodate the【Eiko】

next Guidelines for the・Coordinate and compile a curriculum table based on the initial proposals from each

Course of Study.

department.
【Rokko】
・Offer a full range of classes that are in line with the new curriculum and improve classes【Hiroshima】
・Invite lecturers from outside the school to teach in-house training sessions.
・Send faculty members to participate in various training programs.
【Sophia-Fukuoka】
・Conduct research on teaching and hold faculty and staff training sessions with a view tothe new Guidelines for the Course of Study and the new public common university entrance
examinations
・Conduct research on utilizing ICT in teaching (test introduction of tablets, use of G Suitefor Education)(3) Promote high①Consider and【Eiko】

school-university

implement detailed

・Join Sophia University in attending international programs that high school students cancollaboration.

plans for hightake part in under Sophia School Corporation’s nameschool-university
collaboration.

【Rokko】
・Invite professors and lecturers from Sophia University give special classes【Hiroshima】
・Invite faculty members of Sophia University to teach classes or training sessions, thus
improving students’ academic skills as well as faculty and staff quality-8-GL2.1

Fiscal 2019 Operating Plans

Action Plan

(3) Promote high②Strengthen【Hiroshima】

school-university

collaboration with・Propose and implement in-house training sessions to be taught by invited faculty members

collaboration.

higher educationfrom Sophia University

division.

【Sophia-Fukuoka】
・Continue educational partnership programs with Sophia University.
(4) Address①Enhance【Eiko】

globalizationinternational exchange・Continue the student exchange program with Ateneo de Cebu (Sacred Heart School)programs.

【Rokko】
・Facilitate exchange with overseas Jesuit schools【Hiroshima】
・Seek to enhance the existing study tour to the Philippines and consider possibilities ofdeveloping an international exchange program appropriate for a Jesuit School【Sophia-Fukuoka】
・Continue the Cambodia Study Tour and enhance the contents
・Continue the language study tour (Australia) for third year junior high school students andenhance the contents(5) Consider ways to①Consider measures【Eiko】

secure new enrollees,

to secure examinees.

・Consider more effective public relations strategies

looking ahead to a

【Rokko】

future with fewer

・Review the number and contents of briefings and open campus events held and enhancechildren.

public relations【Hiroshima】
・Continue to host open campus events and briefings, and to advertise to cram schools inorder to secure a stable number of new students
・Revise school pamphlets and website【Sophia-Fukuoka】
・Enhance public relations at the joint admissions briefing of private junior high schools inFukuoka Prefecture, the Fukuoka Prefecture Private School Exhibition, and open campus.
・Host in-house seminars (3 times annually) on class delivery in order to improve the qualityof classes

2. Student support(6) Promote support for①Provide support for【Eiko】

diverse students.

students with various

・Increase the number of school counselors

backgrounds.

【Rokko】
・Accept more graduate school student interns majoring in psychology【Hiroshima】
・Conduct in-house training sessions for deeper student understanding②Provide learning【Eiko】

support in accordance・Provide supplementary classes and tutoring for students whose grades have not reachedwith individual

expected standards

proficiency levels.

【Rokko】
・Implement measures to approach students in the first or second year of junior high school
whose grades have not reached expected standards-9-GL2.1

Fiscal 2019 Operating Plans

Action Plan

(6) Promote support for②Provide learning【Hiroshima】

diverse students.

support in accordance・Place students in different classes according to their proficiency levels at thewith individual

supplementary classes offered during long recesses.

proficiency levels.

・Prepare diversified homework for long school recesses in accordance with the varying
levels of attainment of different students③Provide and enhance【Hiroshima】

an environment for・Consider securing spaces for self-study and improving the environment to accommodate

self-study.

such needs④Develop a financial【Eiko】

support system.

・Continue the Eiko Society of Jesus Scholarship Program【Rokko】
・Reconsider the upper limits of scholarships and support system.
【Hiroshima】
・Enhance scholarship programs so that they meet the expectations of a Jesuit school.

3. Financial and property division(7) Maintain and①Formulate and【Eiko】

manage learning

implement a plan for・Formulate a plan to address required improvements and consider budgetary measuresenvironments (school

the improvement,

building, school

maintenance andpremises and facilities)

management offacilities.

【Rokko】
・Rehabilitate school facilities damaged in the heavy rains of summer 2018 and formulate amedium- to long-term plan to improve facilities and equipment【Hiroshima】
・Conduct construction work for 11 refurbishment and improvement projects, including
waterproofing the West Building and Science Building and installing a steel-framed
staircase in the nature trail on campus known as the Country Course.
【Sophia-Fukuoka】
・Consider ways to effectively utilize the land formerly used as an educational garden,
including the option of selling the land
・Formulate the refurbishment plan for the Special Building.

②Develop an ICT【Eiko】(Information and・Equip all regular classrooms with projectors.

Communication

・Renew the computers installed in the computer room

Technology)【Rokko】

environment.

・Increase electronic blackboards and consider medium-term plans for improving the ICT
environment (install wireless LAN, deploy tablets, etc.)【Hiroshima】
・Formulate plans to improve the network user environment, including replacing PCs andupdating the academic affairs system(8) Improve the safety①Formulate a disaster【Hiroshima】

of school life.

prevention plan.

・Continue to request the government to reinforce erosion-control dams
・Identify issues associated with conducting construction work for landslide prevention on
the slope of the athletic field and formulate improvement plans- 10 -

GL2.1

Fiscal 2019 Operating Plans

Action Plan

(8) Improve the safety②Identify【Eiko】of school life.

disaster-prone areas

・Conduct construction work for landslide prevention

and formulate and・Confirm measures to address disaster-prone areas with the government

implement【Rokko】

countermeasures.

・Consider the introduction of a “safety check system” (Sophia School Corporation)【Hiroshima】
・Conduct construction work to address disaster-prone areas

4. Personnel division(9) Promote①Formulate a【Eiko】

appropriate recruitment

personnel recruitment

・Formulate and implement a personnel plan in line with the timing of faculty and staff

based on the personnel

plan reflecting the age

recruitment plan.

structure.

transfers【Hiroshima】
・Formulate a personnel recruitment plan based on the age distribution of faculty and staff
members(10) Train school①Train school【Rokko】

management

managerial staff and・Establish Rules and Regulations Regarding the Position of the Principal and Rules and(principals, viceformulate rules andprincipals school

regulations for theiradministration

selection.

Regulations for Selecting Candidates for Principal.
【Hiroshima】
・Compile manuals to facilitate transitions

managers).

F．Plans to reinforce the foundations of Sophia School Corporation

1. Promote understanding and permeation of Jesuit and Catholic education
GL2.1

Fiscal 2019 Operating Plans

Action Plan

(1) Build a foundation for①Enhance the Jesuit

・Plan and propose the “Leadership Program”

maintaining, passing down,

Education Center,

・Compile and prepare materials and a website to promote deeper understanding of

constantly applying andespecially approaching

renewing tradition.

faculty and staff.

Jesuit education
・Hold training sessions targeting faculty and staff members to promote deeper
understanding of Jesuit education
・Discuss the ideal organization or personnel promoting Jesuit education.

②Develop an organization

・Propose and implement organizational change to enhance the functions of thefor enhancing the archives.

archives
・Strengthen collaboration among the archives, the Kirishitan Bunko and the Jesuit
Education Center③Enhance the archives as・Propose a School Corporation-level policy for collecting and compiling historicala Sophia School

material pertaining to Sophia School Corporation.

Corporation as well as at

・Conduct investigations on the material in collaboration with the Society of Jesus

each school.

Headquarters
・[University] Promote efforts to compile the university history
・[Secondary school] Establish a framework for collecting and managing historicalmaterial at each school- 11 -

2. University-wide plans
GL2.1

Fiscal 2019 Operating Plans

Action Plan

(Promotion of governance reform)(1) Build and install an①Build and implement a・Assess the progress made in the GL2.1 Action Plan using KPI and develop a

operational system that

scheme for the verification,

process for improvement

enables the planningproposal and instructions

functions and prompt

related to GL2.1/Action

decision-making.

Plan.
②Clarify the authority of・Verify the process of decision-making regarding academic functions and reflecting

executives and executive

decisions on measurespositions and formulate・Thoroughly investigate the status of the Rules and Regulations forrelevant rules andDecision-making Authority

regulations.
③ Reorganize and・Verify the operational status of existing committees

integrate conferences and・Improve the support system for the President

committees based on theirfunctions and strengthen
their planning functions.
（Establishing a PDCA cycle for academic management）(2) Build and install an①Establish a PDCA

・Engage in discussions toward the establishment of an internal quality guarantee

academic management(Plan-Do-Check-Action)systemsystem based on guaranteed

cycle to guarantee thequality.

quality of education andbuild a framework for its
implementation.
②Build and operate a・Implement internal self-assessment

self-evaluation cycle and・Engage in discussions for the establishment of a self-assessment process closely

system in light oflinked with the internal quality guarantee system

accommodating certified
evaluation andaccreditation.
③Build an academic audit

・Continue discussions on establishing an academic audit systemsystem.
(Risk management)(3) Enhance risk

①Identify critical risks

・Propose, implement and evaluate plans to address critical risk

management.

faced by the Sophia School・(As required,) Verify and improve methods for selecting critical risks and methods

Corporation, implement

for managing the progress of implementing measuresand manage measures,
improve the precision of theverification scheme(Further improving IR functions）(4) Enhance IR①Collect and manage

・Proactively utilize the Tableau Server(Institutional Research)

information required for・Provide support for analysis of both academic and administrative organizations

activities that support

decision-making anddecision-making.

establish reporting
functions.

- 12 -

GL2.1

Fiscal 2019 Operating Plans

Action Plan

(4) Enhance IR②Utilize IR data in

・Make plans and proposals in collaboration with associated sections and implement(Institutional Research)

formulating and verifying

the verification processactivities that support
decision-making.

the operational plan.
③Enhance

・Enhance the Sophia Factbook and proactively communicate information based oncommunications of IR

analysis results

outcomes within andoutside the university.
(Strengthening collaboration with stakeholders)(5) Enhance relations with

①Earnestly collect・Continue to compile alumni datastakeholders who support

information on alumni.

・Obtain the contacts of returning study abroad students and build a network among

Sophia School Corporation.

them②Strengthen collaboration

・Improve media with an aim to increase the ratio of membership in the Sophia

with the Sophia Parents'

Parents’Association

Association and guarantors.
③Enhance contributions to・Implement businesses and projects in collaboration with local and neighborhood

local communities.

organizations and private companies

3. Organizational and personnel plans
GL2.1

Fiscal 2019 Operating Plans

Action Plan

(Improving the performance of the faculty organization)(1) Improve the①Improve the・Set up organizational targets that respect the autonomy of academic organizations

performance of faculty

educational and research(faculties and departments, graduate schools and research institutions) and operate

and academic

environment to achieveorganizations.

improvement in faculty
performance.

the PDCA cycle
・Implement measures to improve the evaluation of individual faculty members withan aim to improve faculty performance②Reorganize the・Propose and decide reorganization plans regarding faculties and departments andacademic organization toresearch institutions

promote the realizationof Sophia20-20-20.
(Improving the abilities of administrative staff)(2) Improve the①Establish a staff

・Implement staff development programs to encourage self-motivated andperformance of staff andpersonnel system to achieveself-disciplined actions

administrative organization.

improved staff

・Implement SDs to achieve organizational targets

performance.

・Rate full-time employees in line with job level grades and implement appropriate
staff allocation measures②Establish a structure to・Propose measures associated with the workstyle of staff members with a view toimprove the productivity of

the AI era

increased sophisticated,

・Promote administrative reform utilizing RPA (Robotic Process Automation)complicated and・Promote inter-sectional (transcending teams or administrative responsibilities)

specialized administrative

project-oriented operations and establish a framework for university-wide

work.

cooperation- 13 -

GL2.1

Fiscal 2019 Operating Plans

Action Plan

(Improving personnel expenses dependency rate)(3) Achieve efficient①Review personnel

・Reduce the number of course offerings from the perspective of reviewing theorganizational operations

expenditure structure.

number of hours taught by full-time faculty, courses taught by part-time lecturers

and structural reform ofand course offerings (courses with less than ten students enrolled, timing of offering)

personnel expenditures.

・Review the appropriate faculty-related personnel expenditures from a curriculum
perspective
・Improve staff-related personnel expenditures and implement staff laborproductivity improvement measures
・Promote administrative reform utilizing RPA・Promote further outsourcing of work by utilizing project companies②Reorganize the・Implement structural reform of faculties, departments and research institutions

academic organization and・Propose and decide the appropriate allocation of staff members to faculty or

administrative organization

department offices or research institutions(4) Create an activated①Activate the organization

・Promote measures associated with foreign nationals, individuals with disabilities

organization based onby diversifying humanand the elderly

faculty and staff diversity.

resources.

・Promote measures associated with LGBT

②Improving the workplace

・Promote innovations through faculty-staff partnership projects (2020 Olympic andenvironment to enhance a

Paralympic Games, support for working women, etc.)

sense of belonging among

・Further enhance mental healthcare and implement improvement measures in thefaculty and staff.

organization(5) Increase collaboration①Address issues

・Identify personnel and labor issues of the Secondary Education Division, andamong schools establishedassociated with personnel

formulate and implement solutions

under Sophia Schooland labor management.

(Promoting diversity)(Collaboration among schools)

Corporation.

②Promote collaboration

・Implement personnel exchange between the Secondary Education Division andbetween the secondary

Higher Education Division

school division and higher
education division(including personnel
exchange).

- 14 -

4. Financial plans
GL2.1

Fiscal 2019 Operating Plans

Action Plan

(Strengthening the financial base)(1) Enhance self-financed①Secure stable revenue from tuition

resources.

and student fees, etc.

・Increase revenue by revising unit student fees

②Secure stable revenue from asset

・Constantly verify the asset management policy and secure asset

management.

management revenue based on high risk management③Secure revenue sources by utilizing

・Increase revenue from fees for using facilities and equipment

assets (fixed assets, intellectual
property).
(2) Proactively secure①Increase revenue from endowments

・Review channels for recruiting new donations and increasing repeatingexternal funds.

by enhancing campaigns fordonors.

donations.
②Increase Grants-in-Aid for・Enhance the research support system

Scientific Research (KAKENHI) and・Increase programs that incentivize researchersother external research funds,
including commissioned researchfunds.
③Increase revenue by promoting

・Promote the commissioning of work and increase revenue based on thebusiness operations of affiliatedverification of SCS’ profitability and service improvements

business firms and through increased
endowments to Sophia School
Corporation.
(Utilizing limited resources)(3) Appropriately allocate①Allocate the budget based on a・Review the medium- to long-term financial plan

the budget

medium- long-term financial plan and・Review the special budget system by incorporating business evaluation

business evaluation(4) Constantly engage in①Keep track of the revenue andsaving expenses

expenditures for each school based on・Verify sections that have run deficits and propose countermeasuresmanagement-accounting andimplement necessary measures②Promote reductions of・Select expenditures items and target amounts to reduce

fixed expenses(Increasing special assets)(5) Enhance reserve assets①Increase Reserve Assets for・Formulate a budget that balances revenue and expenditure (current fiscal

to maintain and improve

Depreciation.

year balance of revenue and expenditure = 0)

①Increase the No.3 Capital Fund.

・Enhance recruitment of donations for the purpose of increasing funds.

the research andeducational environment.
(6) Increase the scholarship
fund.

・Incorporate the difference of revenue and expenditure into the fund basedon a determined schedule- 15 -

5. Plans for facilities and equipment
GL2.1

Action Plan

Fiscal 2019 Operating Plans(Improving and maintaining an environment for research and education)(1)Improve environments for①Formulate a medium- to・Consider a medium- to long-term research and education environment

research and education.

long-term campus improvement

improvement plan (Second Campus Improvement Plan).

plan.
②Diversify educational methods,

・Refurbish Buildings 3, 4, 8, 9 and re-allocate spaces to various facilities

sophisticate research, globalize

・Move Ichigaya Campus functions to Yotsuya Campus

the campus, and address・Refurbish the Sanadabori Field

universalization.

・Conduct barrier-free renovations and construction of signs.

(2)Maintain facilities and①Formulate medium- and・Consider the medium- to long-term maintenance plan based on theequipment.

long-term maintenance plans,

Report on the Yotsuya Campus Building Maintenance Financial Plan

including preventive measures,for facilities and equipment.
②Level maintenance-related・Perform maintenance of facilities and equipment based on thecosts.

prioritization of measures
・Implement energy-saving measures(Addressing risk associated with faculties and equipment)(3) Improve campus safety by①Refurbish and maintain・Conduct disaster-prevention construction work at secondary school

preparing facilities and equipment

faculties and equipment tocampuses

for natural disasters.

accommodate various risks.

- 16 -

6. ICT Plan
GL2.1

Action Plan

Fiscal 2019 Operating Plans(1) Implement further①Make improvements to provide a・Effectively increase wireless LAN access points

upgrades to ICT-based

more user-friendly network, including

・Build a network connecting Buildings 4 and 9

research and education andinstalling a wireless LAN service.

・Reinforce the spam mail filter②Improve and expand classrooms and・Update the OS in dual-use classrooms

studying environments.

・Update the server for the junior college student database.

(2) Effectively utilize ICT①Update and enhance office・Update the administrative infrastructure system

as a tool for formulating

infrastructure.

・Shift the staff email system(Harnessing ICT)

student support.

managerial strategies.

・Establish groupware for staff and faculty②Develop/update the electronic

・Establish a management system for inbound and outbound students

administration system and increase the(dispatching international students)

use of cloud solutions.

・Develop a donation system
・Review the admissions system (to accommodate the new system)
・Prepare for library system updates
・Conduct a vulnerability diagnosis of the public server(Improving the ICT environment)(3) Establish an①Formulate a manual and guidelines

・Formulate section-specific manuals on handling information

operational/managerial

based on the Information System

・Formulate rules and regulations on security education

framework to strengthen

Security Policy.

information security.

②Establish an information security

・Formulate information security audit procedures

audit system.
③Continue offering information

・Conduct security seminars for faculty and staff members

security education.

・Offer training against targeted attacks- 17 -

Ⅱ. Basic Approach of Fiscal 2019 Budget
In order to promote the important agenda set out in the Sophia School Corporation Grand Layout 2.1, we must optimally
allocate the limited financial resources that we have (budgetary allocation).
Faced with new financially impactful challenges, including developing new research and education based on the important
agenda and improving the research and education environment based on the campus renovation plan (including the secondary
school division), we need not only to judge whether or not a new program is appropriate but also to take this opportunity to strictly
review existing projects and their budgets. Then, we must formulate and execute an appropriate, fair and minimum budget that is
not regulated by vested interests, precedents and customary practices.
Furthermore, a school corporation’s payments must be balanced. At Sophia School Corporation, we particularly consider it
urgent and critical to make efforts to balance current year revenue and expenditure, and therefore pursue fiscal health. We aredetermined to establish across the Corporation the acknowledgement that we must consider how to effectively deal with theseemingly contradictory measures of addressing critical issues and allocating budget for the enhancement of research andeducation.
1. Proposing and properly implementing budgets in line with the Annual Operating Plan
All faculty and staff members must deepen their understanding of Sophia School Corporation’s critical issues and fiscal
situation, propose an appropriate budget in line with the Operating Plan and strengthen their awareness of the importance ofproperly using official funds.
When executing the budget, individual transactions should be rigorously carried out, regardless of the amounts executed,
from the perspective of compliance, economic efficiency and effectiveness.
2. Prioritizing the budget for important agenda
We will prioritize budgetary allocation for measures including research and education activities and infrastructure
improvement associated with the important agenda identified in the Sophia School Corporation Grand Layout 2.1.
3. Achieving budgetary balance through improved revenue and expenditure
We will continue to review and further streamline operations and endeavor to further balance revenue and expenditure.
We will also consider specific measures regarding unprofitable operations based on an accurate accounting of revenue
and expenditure and carry out revenue-increasing and cost-cutting measures regardless of the amounts involved.
4. Deriving maximum effects from cost reduction and a minimum budget
In order to proactively promote new initiatives, we will consider cutting costs and implementing cuts in existing researchand education operations with no exceptions.
We will also explore creative ways to achieve larger outcomes with a smaller budget by further endeavoring to use limited
funds effectively and cut recurring costs.
5. Reducing the personnel cost dependency ratio
We will rationalize operations and pursue efficiency by utilizing human resources and reduce the personnel costdependency ratio in the Sophia School Corporation Statement of Revenue and Expenditure.
6. Securing revenue from tuition and other student fees
Amid stricter admission capacity control by the Ministry of Education, Culture, Sports, Science and Technology and a
downward trend expected in the number of students due to a declining 18 year-old population, we will secure stable tuition
revenue, which constitutes the financial foundation of Sophia School Corporation.
7. Making active efforts to secure external funding
We will proactively secure external funding and in principle, procure the financial resources required for various
activities, including new initiatives.
We will continue to enhance the foundations for soliciting donations as well as involve all university faculty and staff- 18 -

in recruiting donations in order to enhance student support programs, including the funds and scholarships established as partof the centennial celebrations.
8. Evaluating research funding program performance and reviewing research funding allocation methods
We have newly established a Research Evaluation Committee to evaluate the performance of the Special Grant for
Academic Research, build a PDCA cycle and seek ways to improve and enhance the program based on evaluation results.
We will seek ways to rationalize operations pertaining to the Incentive Allowance for Dissemination of Individual Researchby integrating different programs, and thus optimize research fund programs and budgets. Furthermore, we will endeavor to
reinvigorate research activity and promote the procurement of external research funds by considering the introduction of abudgetary allocation method based on performance, including research outcomes, for various internal research-related
budgets.
9. Introducing managerial accounting methods and promoting selection and concentration
In order to build a stable financial foundation and facilitate advancements in the critical issues set out in Sophia School
Corporation Grand Layout 2.1., we will request budget amounts by business activity objective and reflect this in themedium- to long-term financial plan. We will also properly gain knowledge of the status of revenues and expenditure bysegment, including by business activity or department and facilitate selection and concentration through constant evaluation
and review.

- 19 -Cashflow Statement
Unit: 1,000Yen

IncomeItem

FY2019FY2018Fluctuation

Tuition and other student fees

19,193,282

19,017,294

175,988

Entrance examination fees and other fees

1,175,482

1,167,481

8,001

Donations

566,510527,380

39,130Grants3,933,714

4,116,841

Income from the sales of assets

15,208,016

4,941,000△ 183,127

Income from business activities

1,428,369

1,118,320

310,049

Interest and dividend

565,714600,789

Miscellaneous

1,034,810

1,170,187△ 35,075

Loans

1,500,000

5,150,000△ 135,377

Prepaid tuition and other deferred credits

4,519,248

7,409,667

2,890,419

Other Income

6,984,584

6,078,675

905,909△ 7,578,448
8,841,528△ 5,777,656
7,244,446△ 1,800,792

57,372,809

52,764,424

4,608,385

Income-flow adjustment
Cash and equivalents carried over from previous year
Total

10,267,016

3,650,000

1,597,082

Expenses
Item
Personnel expenses

FY2019

Expenses for education and research

FY2018Fluctuation
15,035,053
15,063,027△ 27,974
7,363,457

6,883,465

479,992

Expenses for institutional administration

1,704,724

1,574,388

130,336

Interest on loans

136,300

142,720

Repayment of loans

2,522,140

1,114,990△ 6,420

1,407,150

Payment for land, buildings, and other construction inprogress
Payment for equipment, libraries, and other

3,851,454

10,399,182

835,836

1,195,999△ 6,547,728

Payment for asset management

18,752,745

9,667,977

Other Expenses

1,250,129

1,405,798

Reserve fund

233,600

210,600△ 1,005,390

320,218

6,692,761△ 1,325,608
6,431,886

260,875

57,372,809

52,764,424

4,608,385

Expenses-flow adjustment
Cash and equivalents carried over to next year
Total

- 20 -△ 360,163
9,084,768△ 155,669

23,000Statement of Revenue and Expenditure
Unit: 1,000Yen

Item

FY2019Tuition and other student fees

19,193,282

Entrance examination fees and other fees

1,175,482

Revenue

Educational activities

Donations

518,910Grants3,920,008

Income from business activities

978,369
1,034,810

total

26,820,861

Personnel expenses

15,091,611

Expenses for education and research

10,022,175

Expenses for institutional administration

1,949,403

total

27,063,189

Balance of educational activities△ 242,328

Expenditure

Miscellaneous

Expenditure

Except educational activities

Revenue

Interest and dividend

565,714

Others450,000

total

1,015,714

Interest on loans

136,300

Others0

total

136,300

Balance of except educational activities

879,414

Ordinary balance

637,086

Expenditure

expenditure

Extraordinary revenue andRevenue

Income from the sales of assets

12,193,784

Others128,634

total

12,322,418

Net loss on disposition

783,987

Others0

total

783,987

Extraordinary balance

11,538,431

Reserve fund

233,600

Balance of current year before transfer to capital fund

11,941,917

Transfer to capital fund

△ 9,002,090

Balance of current year

2,939,827△ 14,464,487

Balance carried over from previous year

（Reference）△ 11,524,660

Total revenue

40,158,993

Total expenditure

28,217,076

Total balance

11,941,917

Balance carried forward to next year

- 21 -