Ex OrdoFeatures

Your Ex Ordo
Features ListFeatures to handle even the most complex conferences

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How Ex Ordo Works
Ex Ordo supports the entire conference workﬂow for conferences from 50 to 5,000+ submissions.
Every user has a unique, secure account on our system and we support multiple role types (likeauthors, reviewers and conference chairs).
Ex Ordo is cloud-based so you don’t have to download anything. All data is stored on our secure
servers and backed up daily.

Power your conference with a Standard Ex Ordo Licence

PROGRAMMEREGISTERgindlanH

REVIEWe
Fe

Abstract and paper management

Visual programme builder

Custom registration form

Reviewer allocation

Single and parallel sessions

Track which delegates have paid

Online reviewer workspace

Check for conﬂicts

Card payments and bank transfers

Track reviewers’ progress

Share it online

Social and workshop tickets

PCI & GDPR COMPLIANTFRIENDLY SUPPORT99.97% UPTIMEDAILY BACKUPSSupercharge it with Handy Add-Ons+ MOBILE APP

Programme available withoutwiﬁ+ BOOK OF PROCEEDINGS
Schedule
SE P TE M BE RSUNMONTUESWEDTHUFRIS AT

12131415

161718

7: 30 AM
7:30 AM

Sponsor ads and banners

8:30 AM

9:00 AM

Send instant notiﬁcations

WelcomeAr ts M i l l en n i um Bui l d i n g

9: 00 AM

10:00 AM

9:00AM
10:00AM

Book of Proceedings

Print-ready book
Author index, images andmore

10 - 15 September 2020

Propulsion in Deep SpaceO 'Tua th a i l Th ea tre

Physiological Responses toSpace Travel

Abstracts or papers

21ST DEEP SPACE EXPLORATIONCONFERENCE 2020

Si o b h a n M c Ken n a Th ea tre

9:00AM
10:00AM

Becoming an Interstellar
Civilisation

NUI Galway

O 'F l a h er ty Th ea tre

www.exordo.com

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Review
Our abstract management software is built
for painless peer review.

?

Get set up to collect exactly what you need.
Collect abstracts, extended abstracts, papers and anythingelse you need

219

32

Reviews in Progress

Ready for D

Set up topics, formats, word counts and more
Conﬁgure single or multi-deadline conferences
Authors get submission receipts and editing privileges

Match submissions to the best reviewers with no fuss.
Conﬁgure your review as single or double-blind
Automatically match submissions to best reviewers
Limit number of submissions per reviewer

Give reviewers a workspace that’s beautifully simple.
Give reviewers a clear marking scheme and easy scoring cards
Collect mandatory or optional reviewer comments?

Reviewers can work online or oﬄine
Reviewers get prompts for outstanding tasks

32

Ready for Decision

Stay in control of your whole review process.
Review and make decisions on the ﬂy with rolling review
Track reviewers’ progress
Send targeted reminders to reviewers who fall behind
Re-assign or disable reviewswww.exordo.com

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Decide and notify authors without breaking a sweat.
Accept or reject submissions individually or in bulk
Add chair comments and make reviewer comments public or private
Send letters of acceptance
Request camera-ready papers and RSVPs

Register

HANDLING FEE

We designed our registration system for114

research conferences, not rock concerts.
2,309

Sell more registrations by tracking who's paid.
Boost attendance by sending reminders or discount codes
Live stats on payments and delegate numbers

67

24

See which delegates are presenters
Track who’s paid and who hasn’t

90

Customise your registration form till it's just right.

€10,800€40,050€60,860

Charge diﬀerent fees, and early and late prices
Sell registrations for social events and workshops
Supports all major currencies
Make test registrations before you go live

Start collecting safe and secure card payments, fast.
Accept Visa, MasterCard and AMEX payments
Fully secure and PCI compliant
Collect payments via Stripe (and other platforms)
Enjoy built-in fraud protection with Stripe

www.exordo.com

Page 3€60,860

Track and record bank transfers.
Allow delegates to pay by wire payments and bank transfers
Track which delegates owe you money and send reminders
Record payments as they come inGive delegates a well-crafted experience.
Delegates can submit and register from the same accountDelegates can edit their registrations
Delegates and admins can register on behalf of others
Automatic registration and payment receipts

ProgrammeFriday
15 September

Delight your delegates with an online conference
programme that's designed for content discovery.

9am

10am

Our visual builder helps you navigate complexity.
Manage multiple streams, parallel sessions and thousands ofsubmissions
Get visibility of what's happening when
Assign existing submissions or add new content
See which submissions are already assigned
Preview how it will look when it's live

Build a programme that's gloriously free from conﬂicts.
Identify direct time conﬂicts for presenters and session chairs
Spot potential time conﬂicts for presenters and session chairs
See which presenters are overloaded
Find venues that are double-booked

www.exordo.com

Page 411am

Share your programme online without coding a thing.
Test your programme before you share it
Share your programme as a public link or only with those logged inCollect and share presenter bios, presentations and posters
Export as PDF, Excel or Word ﬁle

OPTIONAL ADD ONS

MobileLet delegates navigate your event, right from their phones.

Schedule
SE P TE M BE R

Supercharge networking with private messages and public posts

GuidesSUNMONTUESWED12131415

7: 30 AMSessions, presentations and venues are populated in your app

DSEC2019
7:30 AMGal w ay, I rel an d

8:30 AM

Send instant notiﬁcations when there’s a change of planAr ts M i l l en n i um Bui l d i n

In-app ad banners and promoted posts for sponsors

9:00 AM

Propulsion in Deep

10:00 AMO 'Tua th a i l Th ea tre

9:00AM
10:00AM

Take the pulse of sessions with live in-app polls and surveys

10:00AMO 'F l a h er ty Th ea tre

10:00 AM
10:00 AM

Help delegates navigate your space with an interactive map of
the conference venue

11:00 AM
11:00 AMSee how delegates are using your app content through intuitive
live metrics

Book
Save design and formatting hassle by using a ready-to-go book ofproceedings template.
Includes front and back covers, foreword, sponsors, table of contents,
list of abstracts or papers, abstract images, page numbers, and an
author index
We can order it by format (e.g. oral and poster) or by presentation
time and dateOnce it's ready, send it to print or share it online

www.exordo.com

Kepler’s Discoveries
Fo ttre l l T h e a tre

11: 00 AM

12: 00 PMST DEEP SPACE EXPLORATIONONFERENCE 2020

Becoming an Inters
Civilisation

10: 00 AM

Delegates get a schedule that stays accessible, even without wiﬁ- 15 September 2020

Physiological Respo
Space Travel

Si o b h a n M c Ken n a Th ea

9:00AMk of Proceedings

I Galway

Welcome

9: 00 AM

Page 5

Dark MatterCai rnes Bui l d i ng

Manage
The best software in the world for managing yourresearch conference.
Everything you need to manage your conference,in one place.
Upload your logo and cover image to create a brandeddashboard
Intelligent cards help prioritise upcoming tasks foreveryoneAt any stage, view stats and reports on how things aregoing

Message everyone connected to your conference.
Upload your mailing list and send call for papers and announcements
Use ﬁlters to message late reviewers, accepted authors or delegates who haven’t paid
Personalise messages with names and submission titles
Preview and send unlimited test messages
Customise your message templates
To avoid spam ﬁlters, we send every message through Postmark

We keep your data safe and secure.
Our software is PCI compliant and encrypted (HTTPS)
We’re GDPR compliant and host your data on our secure EU servers
We encrypt all passwords using our one-way hash-and-salt algorithm
We’ve got a 99.97% uptime record
We back up your data daily and hold our backups for 30 days

www.exordo.com

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