Pre-entry Guidance to the International House(Becoming a Resident)

Tokyo University of the Arts

(Tokyo Geijutsu Daigaku)

Version: 2016/11

Preface
All Intended Residents for the International House of Tokyo Geijutsu Daigaku are required
to carefully read the written Rules and Regulations in this guidance, which refers toqualification/Requirements for Being a Resident, Procedures for Entrance and Withdrawal
from the House and cost and expenses to be borne by the residents. All residents are asked tocooperate to help create a peaceful and comfortable living environment by strictly abiding by
the written rules and regulations.

Contents

1. Outline of the International House (Here after called the House)
1

Objective of the House

2

Management and Administration

3

Name, Location and Telephone Number

4

Access and Transportation

5

Facilities and Equipment

6

The House Administration Room

II. Criteria and Procedures for Entrance and Withdrawal
1. Qualification for Entrance
2. Application for Residence
3. Selection of Residents and Admission for Residence
4. Procedures for Residence
5. Term of Residence
6. Procedures for Withdrawal

III. Charges/Expenses to be borne by Residents
1. Boarding Charge
2.

Utility Charges

IV. All the Resident must Observe
1. Keys for Residence
2. Leased Items in Resident Rooms
3. Inspection of Facilities and Equipment
4. Items to be Purchased by Residents
15. Use of Common Facilities and Warnings
6. Warning about Leased Item Usage
7. Hygiene Control
8. Health and Medical Treatment
9. Gathering and Event Report
10. Telephone
11. Handling of Mail
12. Notices to the Residents
13. Guide Board
14. Meeting/Interview with Visitors
15. Prohibition of Non-Resident Stay
16. Travel Report
17. Theft and Loss
18. Manners in the House
19. Precaution for Fire Prevention
20. Authorized Entrance
21. Compensation for Damages
22. Report of Equipment Failure
23. Order to Leave
24. Problems in Daily Life
25. Internet, TV, Newspaper Contract
26. Revision of Guideline2

Ⅰ. Outline of the House
1. Objective of Construction of the House
The International House of Tokyo Geijutsu Daigaku was constructed in 1996 with the aimof providing a place of residence for international students and researchers, thereby
contributing to the international exchange in educational research.

2. Management and Administration
Ultimate responsibility for the House falls on the Director of the House (Chief of Global
Support Center).However common affairs of the House are handled by International
Exchange Office of International Strategy Division (Phone: 050-5525-2067).

3. Name, Location and Telephone Number
Name

とうきょうげいじゅつだいがくこくさいこうりゅうかいかん:The International House of Tokyo Geijutsu Daigaku 東京芸術大学国際交流会館

Location: 7-376 Shin-Matsudo, Matsudo-City, Chiba-Ken 270-0034
ち ば け ん ま つ ど し し ん ま つ ど〒270-0034
Phone

千葉県松戸市新松戸７－３７６: (047) 340-1010

Fax(047)340-1431

Access and Transportation
The House can be accessed by walking eight (8) minutes from JR Minami-Nagareyama
Station and twenty (20) minutes from JR Shin-Matsudo Station (The Musashino Line,
Tsukuba Express).

34. Facility and Equipment
The House is made of iron-concrete three (3) stories (the total construction side 1,591 M2)and houses control, residence and common use facilities.（Please prepare your bedclothes
before moving in）(1) Facility
Control Facility and Common Use Facility
Room

NumberSquare Meter

Administration

1

19

Common use

1

41

Multi-purpose (Atelier)

1

66

Piano

10

70

Eating342Laundry

3

15

Room

NumberSquare Meter

Single (Student/Tutor)

32

12Single (Researcher)

4

15

Couple (Students)

540

Couple (Researcher)

1

40

Family (Student)

2

57

Residence Facility

Facility/Equipment of Residence （Please prepare your bedclothes and Curtain.）①Single Room (Student)
Facilities:

Unit Bath, Air-Conditioner

Equipment: Bed, Desk, Side Desk, Chair, Book Shelf, Wardrobe, Shoe Cupboard,
Refrigerator, Fluorescent Lamp, Stand, , small garbage can②Single Room (Researcher)
Facilities:

Unit Bath, Air-Conditioner

Equipment: Bed, Desk, Side Desk, Chair, Book Shelf, Wardrobe, Shoe Cupboard,
Refrigerator, Fluorescent Lamp, Stand, small garbage can③ Couple Room (Student and Researcher)
Facilities:

Unit Bath, Kitchen Sink, Air-Conditioner

Equipment: Bed, Desk, Side Desk, Chair, Book Shelf, Wardrobe, Cupboard,
4

Table, Table Chair, System Kitchen, Microwave, Gas Table,
Refrigerator, Washing Machine, Drier, Night Table, Night Stand,Fluorescent Lamp Stand, Shoe Cupboard, Trash Box, Reception Set,
Water-Heater, Vacuum Cleaner④ Family (Student and Researcher)
Facilities: Unit Bath, Kitchen Sink, Air-Conditioner
Equipment: Bed, Bunk Bed, Desk, Side-Desk, Chair, Book Shelf, Wardrobe,
Cupboard, Dining Table, Gas Table, Microwave, Refrigerator,
Washing Machine, Drier, Night Table, Night Stand, FluorescentStand, Shoe Cupboard, Trash Box, Reception Set,
Water-Heater, Vacuum Cleaner

5. The House Administration Room
The administration is on the first floor of the House and is the center of daily operations.
Business hours:
Monday - Saturday (closed Sundays and Holidays)
8:00 - 17:00 Monday – Friday
8:00 - 12:00 Saturday

5

II.

Criteria and Procedures for Entrance and Withdrawal

1. Qualification for Residence
Residence is limited to the international students, and/or foreign researchers registeredwith Tokyo Geijutsu Daigaku, as well as their families, and other persons admitted by the
Director of the House.

2. Application for Residence
Those who wish to become residents of The House are required to submit, the Application
for Admission of Residence one(1) month before the date of entrance, (Form No. 1 as attached)to International Exchange Office (in case of other universities, to the universities).

3. Selection of Residents and Admission for Residence
Resident admission is decided by the Director of the House after the selection of theManagement Committee of The International House. Those who are selected to be residents
are given a Notice of Admission of Residence (Form 2 as attached).

4. Procedures for Residence(1) Those who are accepted as residents are requested to enter The House within ten (10)days from the first date of the term of residence. The fixed date of entrance shall bereported in advance to International Exchange Office. Please note that on Sunday,
national holidays, Saturday afternoon, during New year holiday (December 29 until
January 3) nobody can enter.
(2) Those who are accepted are requested to submit a Statement of Compliance (Form 3
as attached) and pay room fee, common sharing fee, cleaning charge after withdrawal
to International Exchange Office one day before the date of entrance. (When there are
special circumstances and cannot come to International Exchange Office one day
before, please ask before.)(3) When entering the House, you are required to present to the administration room theissued Notice of Admission for Residence and then enter your room as designated by
the administration staff.
(4) Those who are accepted to The House are required to carry out the following
procedures:6

① Submission of Application for Residence (Form 4 as attached)② Acceptance of key for residence③ Inspection/confirmation of facility and equipment of residence
At the time of entrance, you are requested to inspect facility/equipment.
The equipment is leased and offered free of charge for the residents by theuniversity. You are required to confirm each item and its number.
(5) Admission for residence may be cancelled if the application for residence is not
submitted, or you are unable to enter the House without any explanation or reason on
the designated date or reported date.
(6) Procedures for commencing use of electricity/gas/water
Residents themselves are required to apply for commencement of the facilities intheir own residences.
(7) Other procedures for registration with the local offices involved with entering into
The House
Entrance into the House will require the resident to appear before the Matsudo
City Office (Matsudo City) and carry out registration under the Foreigners
Registration Laws, and application for social insurance (National healthinsurance etc.).

5. Term of Residence
The term for residence shall be less than one (1) year.

6. Procedures for Dismissal/Withdrawal
When residents are preparing to leave The House due to the expiration of the term of
residence, an Application for Leaving (Form 8 as attached) must be submitted to the
Administration Room of the dorm one (1) month before the date of withdrawal.
At the time of leaving, residents are required to restore the belongings, facilities, andequipment in their room of residence to their original conditions at the time of entrance, andwill be subject to inspection by the administration staff of the House.
Residents are further required to settle any outstanding boarding charges, usage fees, andelectricity/gas/water fees and finally return the keys to the administration room.
Residents are not allowed to withdraw from the House on Sundays, national holidays,
Saturday Afternoons, and during the Year-End holidays (December 29 – January 3).
Residents are expected to withdraw during the business hours of the administration room
(8:00 am - 17:00 pm).

7

III.

Charges/Expenses to be borne by Residents

1. Boarding Charge(1) Residents are required to pay the monthly boarding charge in accordance with theLaws of the Ministry of Education and Science.
Boarding Charge for international Students
Room type

Charge per monthSingle Room

¥8,500

Double Room

¥17,000

Family Room

¥20,000(2) Boarding charge for international students and researcher shall be settled during
each month from the date of entrance until the date of withdrawal. The full one (1)month charge shall be settled even only if facilities are used for only part of themonth.
(3) Once boarding charges are paid there shall be no refunds under any circumstance.
(4) Boarding charges are subject to change due to the reforms of the laws of MEXT orother related laws.

2. Utility Charges(1) Electricity/Gas/Water Charges
All residents are required to settle these charges according to usage shown on eachindicator stored in each room. The charges shall be paid by each resident.
(2) Common Area Service Charge
All residents shall equally share the charges of electricity, water, and cleaning for thecommon utilities of The House and are requested to settle the same until the designated date.
Division of RoomCommon Area Service Charge (Monthly)

Single Room

¥6,000

Couple Room

¥5,500

Family Room

¥5,5008

(3) Cleaning Charges etc. at the time of Leaving/Withdrawal
All residents are required to pay in lump sum the following charges as the clearance cost
after the withdrawal. This charge shall be applied toward cleaning the rooms and othermiscellaneous repair after the residents withdrawal.
Room type

Cleaning Cost

Single Room

¥35,000

Couple Room

¥40,000

Family Room

¥45,000

9IV.

All the Resident Must Observe

Those admitted to the House are requested to read carefully and understand the following
list of rules and regulations. If there are any question regarding the rules and regulations, orin case of any problem in daily life, Residents are advised to approach International
Exchange Office, the tutors, or the administration room of the House.
1. Room Keys
Residents are given keys to the resident rooms and for the entrance, or are asked to sign thereceipt book of the keys. During their stay in The House, residents shall be held responsible
for the control of the keys and shall not copy the keys allow others to use the keys. If the keys
are lost or damaged, residents are requested to immediately report the loss to theadministration room of the House.
2. Leased Items in Resident Rooms
The bed, desk and other items in the rooms are offered and leased free of charges toresidents.
You are not allowed to take any item out of the room. Please handle them with full care, anddo not destroy, damage, or make them dirty. When you leave the room, you are requested toclean and put all items in good order, which shall be inspected by the administration staff.
3. Facilities and Equipment
At the time of entrance, you are asked to check facilities and equipment carefully. In case ofany damage or breakdown, the Administration room shall be so notified.
4. Items to be purchased by residents
Each resident is asked to purchase any other necessary item outside the leased items ofeach room with their own money.
Residents shall not be allowed to bring into the room any stoves, electric heating apparatus
etc as per fire prevention laws. (In case of use mold damage as result of heating element use,
the resident shall be held responsible for repairing the damage and removing.)
5. Use of Common Facilities and Warnings
Full attention shall be paid when the following common utilities (1) – (5) are used, and noembarrassment/trouble shall be caused to other residents. Any facility or equipment
originally in the spaces shall be handled with full care, and shall not be damaged, destroyed
or soiled. After use, always turn off the lights.

10(1) Conversation Room (Lounge)
Hours: 8:00 am - 12:00 midnightThe room is for meeting/interviewing visitors, chatting with other residents, and TV
watching.
(2) Multi-Purpose Room (Studio)
Hours: 8:00 am - 11:00 pm(3) Piano Rooms
Hours: 8:00 am - 11:00 pm(4) Laundry Room
Hours: available any time except early morning and late at night to avoid nuisance toother residents. Coin operated washing machine and the drier are provided.
(5) Kitchen/Dining Room
Hours: To avoid nuisance to others, early morning and late at night usage is
prohibited. Sanitary conditions shall be maintained to be considerate of otherresidents.
Special attentions should be paid to:
6.1 Garbage shall be sorted and disposed of in the designated area.
6.2 Cooking utensils (pans, pot etc.), table-wares etc. shall not be left on the kitchen table
or in the sink, and shall be put back in the originally designated places.
6.3 The kitchen table and the sink shall be kept clean and tidy.
6.4 After use, gas must always be turned off.
6. Warning about Leased Item Usage
The vacuum cleaner shall be kept in the administration room and is available to all
residents. Please feel free to use it when necessary but please remember to returned it
promptly after use.
7. Hygiene Control(1) Cleaning① Each room shall be kept clean.
② Dogs, cats and birds are not allowed in the House.
(2) Garbage Disposal
Garbage is sorted in the following ways, and shall be disposed of by each resident in
the designated area on f days before 8:30 am (strictly observed).
11

① Burnable garbage: 3 days per week (Monday Wednesday and Friday)② Items made by glass and earthen ware, etc. (Every No.4 Wednesday).
③ Plastic items to be recycled “containers and packing materials”(Every Tuesday)④ Other plastic items (Every Thursday)⑤ Wastes for recycling (Every Saturday)
8. Health and Medical Treatment
All residents are advised to watch carefully for medical treatment organizations in case of
sickness, which are listed in the notice board of the House. In case of emergency, residents are
asked to call an ambulance (Tel: 119).
9. Gathering and Event Report
Such events shall be reported to the administration room (Form 9 as attached) three (3)days before the event/gathering.
10. Telephone
Any resident desiring installation of a telephone shall report to the administration room fornecessary procedures. Fees shall be paid via the financial organization selected by theresident. When leaving the House, any charge shall be settled and the contract shall becancelled.
11. Handling of Mail
Normal mail shall be posted to individual resident mailboxes behind the entrance hall.
Special mail such as registered mail or parcels shall be temporarily received by theadministration room, and the recipient shall be so advised. Please collect the items after
signing.
The room number must be written on the envelope following the address (necessary forsending and receiving mail – see bellow.)〒270-0034 No.7－376 Shin-Matsudo, Matsudo-City, Chiba-ken
Room=== The International House of Tokyo Geijutsu Daigaku
12. Notices to The Residents
Any notice/communication from the administration room shall be posted on the noticeboard, and all residents are asked to watch for such notices carefully. When the residents
issue notices, they shall be indicated in the designated places.
13. Guide Board (Name Plate) of The House
All the residents shall indicate if they are [in the room], or [out of the room] by changing thestatus of their names listed on the front wall of the administration room upon learning of
12

returning to the house.
14. Meeting/Interview with Visitors
Visitors shall only be accepted in the downstairs lounge and shall not be met in residents’rooms.
15. Overnight Visitors
No visitor is allowed to stay in the rooms of the residents.
However, in case of a family member as, the reason is confirmed and it's sometimes
permitted. An applicant submit a [Application for Staying Family] to the administration room
beforehand. But, it's limited to a stay within at most 2 weeks even in that case.
shall be submitted in advance to the administration room.
16. Travel Report
Application for travel, outside stay, or interim return to home country shall be submitted inadvance to the administration room.
17. Theft and Loss
Each room must be locked when away from The House. In any theft or loss is discovered, ora lost or stolen item is found, residents are asked to report such facts to the administrationroom.
18. Behavior/Manners in the House
No residents shall be nuisance to others because of musical instrument, TV, or other soundproducing devices within the resident rooms, conversation room etc.
19. Precautions for Fire Prevention
Full attention should be taken in the handling of fire in the House. Smoking is strictly
prohibited. In case of fire, immediately notify the residents by the use of fire alarm system
and report to the administration room and the fire station (Tel: 119) and evacuate quickly. The
alarm system and the fire extinguishers shall not be touched except in case of emergency.
20. Authorized Entrance to Private Rooms
According to the laws and regulations, authorized personnel of the university etc. areallowed to inspect the facilities and equipment and other leased items of the resident rooms
and in such cases residents are requested to be present as witnesses. In case of an emergency
such as fire, rooms can be opened and inspected without permissions of the residents.
21. Compensation for Damages
13

When any facility, equipment or leased item are damaged, either intentionally or
accidentally, or it items are soiled, such facts shall immediately be reported to theadministration room, and such items shall be restored to the original condition, or the
residents concerned shall be required to pay for the damages.
22. Report of Equipment Failure
Any trouble with electric appliances, drainage, or other facilities shall be reported to theadministration room. In case of an emergency during the night, the local governmental offices
can be contacted, the details of which are listed on the last page of this guidance.
23. Order to Leave
Any resident will be ordered to leave the House in any of the following cases:(1) In case of losing the qualification of resident(2) Case of failure to pay the boarding charge, rental fee, charges for electricity, gas andwater.
(3) In the case that compensation or damages is not paid
(4) In case of disqualification or disapproval among the group living in the House due tohealth/mental reasons(5) In case of other troubles creating a significant obstacle to management of the House
24. Problems in Daily LifeAny resident worried by problems in their daily life are advised to approach toInternational Exchange Office, tutors, or the administration room.
25. Internet, TV, Newspaper Contract
Internet, TV, newspaper, lease of bedding, or cleaning of clothes shall be handled personallyby residents, and received and settled accordingly. When leaving the House, contracts shall beterminated by the residents, and remaining payments shall be settled.
26. Revision of Guidance
All residents shall note that this guidance shall be revised as necessary at the discreet
management of the House.

14

区

分

Classification

市 役 所City Hall

名
称
Name

松戸市役所

電話番号
Telephone

住所
Address〒271-8588 千葉県松戸市根本 387-5

047-366-1111

387-5, Nemoto, Matsudo-shi, Chiba Prefecture[Matsudo Siyakusho]

JR 松戸駅・新京成線松戸駅東口から徒歩 5 分

http://www.city.matsudo.chiba.jp/

外国人登録証係 ext.3143
Foreign Registration

Hours:8:30am-5:00pm
Citizen Section(Shimin Ka).
mcshimin@city.matsudo.chiba.jp

国民健康保険National Health Insurance
Insurance Section(Hoken Ka).
mchoken@city.matsudo.chiba.
jp047-366-7353〒270-0034 千葉県松戸市新松戸 3-27

松戸市役所新松戸支所
警察
Police

松戸警察署3-27, Shinmatsudo, Matsudo-shi

047-369-0110〒271-8557 千葉県松戸市松戸 558-2
558-2, Matsudo, Matsudo-shi[Matsudo Keisatu-sho]

消防Fire Station

松戸市馬橋消防署

047-344-0119[Matsudo-shi Mabashi Shoubousho]

郵便
Post Office

新松戸北局〒271-0046
千葉県松戸市西馬橋蔵元町 179
179 Nisimabashi Kuramoto-cho, Matsudo-shi

047-342-1066〒270-8799 千葉県松戸市小金原 6-6-3
6-6-3, Koganehara, Matsudo-shi[Shinmatsudo Kita]

水
道
Water
Services

千葉県水道局

0570-001245（ﾌﾘｰﾀﾞｲﾔﾙ）〒270-0073 千葉県松戸市小根本 7
7, Konemoto, Matsudo-shi[Chiba-ken Suidou kyoku]]

松戸営業所

047-941-0430

Hours:8:45am-18:00pm
電気Electricity
ガ ス
Gas

東京電力（株）松戸営業所

047-347-1211
0120-99-5555[Tokyo Denryoku]（フリーダイヤル）

京葉ガス[Keiyou Gas]

047-361-0211〒270-002 千葉県松戸市小金原 1-19-2
1-19-2, Koganehara, Matsudo-shi〒271-0077 千葉県松戸市根本３５６356, Nemoto, Matsudo-shi

東葛支店
15

区

分

Classification

病院
Hospital

名称
Name

新松戸中央病院

電話番号
Telephone047-345-1111

住所
Address〒270-003 千葉県松戸市新松戸 1-380
1-380, Shinmatsudo, Matsudo-shi[Shinmatsudo Tyuuou Byouin]

地下鉄千代田線・JR 武蔵野
線新松戸駅から徒歩２分
http://www.hospital.ne.jp/shinmatsudo-hp/index.html

松戸市立病院047-363-2171〒271-8511 千葉県松戸市上本郷 4005
4005, Kamihongo, Mtsudo-shi[Matsudo Shiritsu Byouin]

１）常磐線（千代田線）北松
戸駅東口下車 徒歩 10 分
２）新京成線上本郷駅下車
徒歩 10 分３）バス 松戸駅東口発（北松戸駅東口経由）県立松戸高校行にて市立病院下車
http://www.intership.ne.jp/~matuhosp/

査 証
Visa

東京入局管理局事務所[Tokyo Nyuukoku Kanrikyoku]

Tokyo Immigration Bureau
of Japan

03-5796-7111〒 108-8255 東京都港区港南 5-5-30
5-5-30, Kounan, Minato-ku, Tokyo

info-tokyo@im
mi-moj.go.jp①在留資格認定証明書申請
Certificate of Eligibility
http://www.moj.go.jp/ONLINE/IMMIGRATION/16-1.html①JR 品川駅港南口（東口）から都バ②在留期間更新許可申請

ス８番乗り場「品川不当循環」で「東Extension of period of stay

京入国管理局前」下車

http://www.moj.go.jp/ONLINE/IMMIGRAT②東京モノレール又はりんかい線（埼ION/16-3.html

京線乗り入れ）「天王寺アイル」から③再入国許可申請

徒歩１５分

http://www.moj.go.jp/ONLINE/IMMIGRAT

http://www.immi-moj.go.jp/
tetuduki/

ION/16-5.html

16

Re-entry permit

区分Classification

その他

名
称
Name
（財）松戸市国際交流協会[Matsudo-shi Kokusai Kouryu Kyoukai]

電話番号
Telephone047-366-7310
（直通）

住
所
Address〒271-8588 千葉県松戸市根本 387-5（松戸市役所本館 1Ｆ）
Matsudo-shiyakusyo Nai

http://www.miea.or.jp/387-5, Nemoto, Matsudo-shi,

17