Pro Natura Foundation Japan
Guidelines for Drafting Final Report in English (Overseas Grant)
Updated on 2024.1.31
1.

Draftinga.

The final report should contain outcomes of the research/activity that was carried out with the fundfrom Pro Natura Foundation Japan. For a research project, authors should be project members who
have made academic contributions to the outcomes. Non-project members who have madeoutstanding academic contributions may be added to the authors. For an activity project, in case there
are a lot of project members, only those names who have played major roles in running the project
should be described.

b.

For overseas grant programme, use the format C. For a report written in English, a Japanese project
member should make translation of the summary in the overseas format 03.

c.

It is preferable that the report title accords with the title written in the application form. However, it does
not have to be the same when the report’s title most appropriately summarizes the outcomes. Do not
add a subtitle.

d.

Write affiliations only when necessary. They should be as “Biology Department, Heiwa University”,“Nature Research Institute, Taiyo University” or “National Research Institute of Natural Resources”
and no further detailed affiliation is required. If you have more than one affiliations, mention only themajor one.

e.

English summary (format C) should be approximately 200 words. Avoid direct mentioning of figures,tables and particular references in the summary.

f.

Four to six English key words are required to adequately express contents of the report. Do not
use words of author’s creation, those lacking generality, excessively long composite words. Title
words need not to be repeated as key words.

g.

The main text should be in a separate file from the formats and prepared in A4 size.

h.

The volume of the final report should be no less than 8 pages and up to 12 pages.

i.

Although the font type is free, the size should be 10-11 points.

j.

Section titles should be numbered as Ⅰ, Ⅱ, Ⅲ…, 1, 2, 3…, 1), 2), 3),… from larger to smaller
sections. Write them like “In Ⅲ, …” and “… in Ⅱ-1”, when mentioning some particular parts in themain text.

k.

Years should be written in the Western calendar. However, in historical descriptions about Japan andChina etc, the traditional era may be used together with Western years, such as Year 2014 (Heisei26) ．

l.

Names of animals and plants should be written with scientific names in italic.
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m. Geographic locations should be given using latitude and longitude coordinates like “42 degrees 15
minutes north latitude” or “42°15’N.”n.

Use metric measurements (SI units). Put a half size space between numeral and unit.

o.

Do not describe the information which would cause problems with regard to nature conservation when
it is publicized (e.g. habitats of rare species which could possibly be targeted by poachers) .

2.

Referencesa.

List only references cited in the main text.

b.

Each reference should contain (1) author name(s), (2) year, (3) title, (4) journal name, (5) volume(number), and the first and last pages.

2-1. Alignment of referencesc.

References should be arranged alphabetically by family name and in case of multi-author references
by family name of the first author.

d.

References of the same author should be arranged in the order of publication year. If there are morethan one references of the same author in the same year, arrange them according to the citation orderwith a, b, c, etc added to the year.

e.

Multi-author references should be arranged in order of number of authors. In case of number ofauthors is the same, arrange them alphabetically by family name of the second and/or further author.

2-2. Citation in the textf.

All references in the reference list should be cited in the main text in the order of family name ofauthor(s) and year. If the number of authors is more than two, add “et al.“ after the first author’s name.
e.g. ・According to Polunin and Stainton (1984), …
・Results of several investigations (Roy et al. 2012, Yamada 2015, Tanaka 2018) indicated…
・Through these geomorphological changes, the wetland expanded (Suzuki and Tanaka 2018).
・They are sensitive to high temperature (Anderson et al. 2014a), hence…. They are sensitive toclimatic oscillation (Anderson et al. 2014b), therefore….

2-3. Examples of references
Journal article
Holdridge LR. 1947. Determination of world plant formations from simple climatic data. Science 105: 367369.
April SO and Thomas CC. 2014. An assessment of submersion as a mechanical control technique ofPomacea maculata eggs in southern Florida, USA. Natural Resources and Conservation 2: 6-10.
Craig P, Trail P, and Morrell TE. 1994. The decline of fruit bats in American Samoa due to hurricanes andoverhunting. Biological Conservation 69: 261-266.

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Welbergen JA, Klose SM, Markus N, and Eby P. 2008. Climate changes and the effects of temperature
extremes on Australian flying foxes. Proceedings of the Royal Society B: Biological Sciences 275:
419-425.
Anderson S, Adhikari BS, and Rawat GS. 2014a. Influence of microclimate on the activity of Royle’s pikain the Western Himalaya, India. Zoological Studies 53: 73-85.
Anderson S, Adhikari BS, and Rawat GS. 2014b. Influence of snow, food, and rock cover on Royle’s pikaabundance in Western Himalaya. Arctic Antarctic and Alpine Research 46: 558-567.
BookPolunin O. and Stainton A. 1984. Flowers of the Himalaya. Oxford University Press. New Delhi.
Edited book
Ray C, Beever E, and Loarie S. 2012. Retreat of the American pika: up the mountain or into the void? In:Brodie JF, Post E, and Doak D. (Eds.) Conserving wildlife populations in a changing climate.
University of Chicago, Chicago, IL.
Online document/ Website
Cartwright J. 2007. Big stars have weather too. IOP Publishing PhysicsWeb. http://physicsweb.
org/article/news/11/6/16/1. (Accessed 26 June 2007)
Newspaper Article
The New York Times. 2023. Earth to Hit Critical Global Warming Threshold by Early 2030s. Brad Plumer.
2023.3.20.
3.

Figures and tablesa.

All figures and tables should be cited in the main text. Indicate where to arrange them in thefinal report. You may use the comment function or insert text boxes for this purpose.

b.

Every figure and table should be submitted in a separate file (JPEG, PowerPoint, etc.).
Do not submit figures with low resolutions (no more than 300 dpi).

c.

Number each figure and table as Fig. 1. or Table 1.
When one figure or one table is composed of several parts, put a, b, c, etc. to them, which should becited such as Fig. 1a. or Table 2b in the main text.

d.

Pictures and photographs are to be treated as figures.

3-1. Mapse.

Add scale and cardinal directions of the compass to map which does not have latitude and longitude.

f.

Maps are copyrighted works. Since it is required to follow the rules of maps’ copyright holders when
you use published map(s), confirm the rules in advance. For example, when you use contents ofGoogle Map/Google Earth, it is necessary to indicate the copyright ownership of Google and yourdata provider.
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4.

Footnotes and Acknowledgementa.

Do not use footnotes in principle.

b.

Do not write acknowledgements to the Pro Natura Foundation Japan or our funding programmes. Thisis because all works published in this report collection are supported by grants of the Pro NaturaFoundation Japan. For the same reason, note that there is no necessity to write acknowledgmentswith regard to funding from other financial aid groups.

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