Current issues of digital libraryperformance indicators inJapanese academic librarystatistics
Shinya Kato, Yamagata University Library

IADLC, 25th-26th August, 2005
Nagoya University

1Outline• Japanese academic library statistics• Necessity of e-measures for digital libraryfunctions• Current trends of digital libraryperformance indicators in academic librarystatistics• Toward establishing a new framework
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Japanese academic library statistics• Statistics on Libraries in Japan– Publisher: Japan Library Association (JLA)– Frequency: Annual– First Launched: 1952 fiscal year
– Figures: Represented respectively• Library Statistics of Colleges and Universities– Publisher: Ministry of Education Culture, Sports, Science andTechnology (MEXT)– Frequency : Annual– First Launched :1966 fiscal year
– Figures: Summarized according to the banding and type ofcollege and universities
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Statistics on Libraries in Japan• Element (excerpts)– Total number of students, faculty and staff eligible to use– Number of Library staff (regular staff, non-regular staff)– Number of titles in total stock (printed materials: books andserials)– Number of titles added (printed materials: books and serials)– Number of initial loans (excluding on-site loans)– Number of sheets photocopied– Days open
– Interlibrary lending (requests received to other libraries, requests
made to other libraries)– Expenditures (operating expenditures, expenditures onacquisitions)
Source: http://www.jla.or.jp/2004univ.html
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Library Statistics of Colleges andUniversities
CONTENTS
Preface
I Outline of survey
II Summary of results
III Statistical tables
1. Library staff
2. Library buildings and facilities
3. Library holdings
4. Acquisitions
5. Audio-Visual materials
IADLC, 25th-26th August, 2005
Nagoya University5Library Statistics of Colleges andUniversities
6. Expenditures
7. Services
8. Outsourcing library operations
9. Services to public
10. Digital library functions
Appendix 1. Colleges and universities list
Appendix 2. Questionnaire on Library
Statistics of Colleges and Universities
Source: http://www.mext.go.jp/b_menu/toukei/001/index20.htm
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6Library Statistics of Colleges andUniversities•Library holdings– Books– Serials– Others (includes electronic journals from 2000 fiscal year)• Digital library functions– Computerization– Computer usage– Technical processing– Networking with ILL– Library website (from 1997 fiscal year)– CD-ROM and DVD-ROM services (from 1997 fiscal year)– Library service via website (from 1997 fiscal year)
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Necessity of e-measures for digital
library functions

Traditional
Traditionallibrarylibraryfunctionfunction
PrintedPrintedmedia
media

Amalgamation

DigitalDigitallibrarylibraryfunctionfunction
DigitalDigitalmedia
media

Conceptual diagram of hybrid library
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A Report of Performance Measures ofUniversity Libraries, 2002
• New proposal of a comprehensive set of performancemeasures for evaluation of hybrid library• Prepared by The Library Performance Measure Working
Group of the Association of National University Libraries• Referring to the ARL E-metrics Project and EQUINOX
Project• Application to self-assessment of academic libraries－ Tohoku University Library (2003)－ Yamagata University Library (2003)
http://www.lib.yamagata-u.ac.jp/alllib/AboutLibrary/document/jikotenken14.pdf• Need to a extensive reviewIADLC, 25th-26th August, 2005
Nagoya University

9Measures for Electronic LibraryService• Element (excerpts)– 4.2.1 Resourced2.1(1) e-books
d2.1(2) size of electronic library collection
d2.2(1) number of full-text electronic journals
d2.3(1) number of electronic referencetransactions– 4.2.2 Management– 4.2.3 Service– 4.2.4 expenditures
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10Current trends of digital libraryperformance indicators in academic
library statistics• ARL E-Metrics Collection Data Collection
Activities, 2002-03, 2003-04
http://www.arl.org/stats/newmeas/emetrics/Data_Collect.htm• SCONUL Statistical Questionnaire 2004-05
http://www.sconul.ac.uk/pubs_stats/statques.html

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ARL E-Metrics Data Collection
Activities, 2002-03, 2003-04
2002-2003

2003-2004

1. Number of Electronic Full-text Journals

1. Number of electronic journals purchased.

2. Number of Electronic Reference Sources

2. Number of electronic “full-text” journals
purchased.

3. Number of Electronic Books

3.Number of current electronic journals notpurchased

4. Cost of Electronic Full-text Journals

4. Number of electronic reference sources

5. Cost of Electronic Reference Sources

5. Number of electronic books

6. Cost of Electronic Books

6. Cost of current electronic journals
purchased

7. Library Expenditures for Bibliographic
Utilities, Networks & Consortia

7. Cost of electronic “full-text” journals

8. External expenditures for Bibliographic
Utilities, Networks & Consortia

8. Cost of electronic reference sources

9. Number of Electronic Reference
Transactions

9. Cost of electronic books

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ARL E-Metrics Data Collection
Activities, 2002-03, 2003-04
2002-2003

2003-2004

10.Number of Logins (sessions) inelectronic databases

10. Number of virtual referencetransactions

11. Number of queries (searches) inelectronic databases

11. Number of logins (sessions) toelectronic databases

12. Items requested in electronic databases

11a. Number of databases for which you
are reporting

13. Virtual visits to library’s websites andcatalog

12. Number of queries (searches) inelectronic databases

14a. Number of Digital Library Collections

13. Number of items requested inelectronic databases

14b. Number of Items in Digital LibraryCollections

13a. Number of databases for which you
are reporting

14c. Size of Digital Library Collections

14. Number of virtual visits to library’s
website and catalog

15. Use of Digital Library Collections

15a. Number of Library Digital Collections

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ARL E-Metrics Data Collection
Activities, 2002-03, 2003-04
2002-2003

2003-2004

16. Cost of Digital Collections andManagement

15b. Size of Library Digital Collections (inmegabytes)

17. Percentage of electronic referencetransactions of total reference

15c. Number of Items in Library Digital
Collections

18. Percentage of virtual visits of all libraryvisits

16a. Number of times items accessed inLibrary Digital Collections

19. Percentage of electronic books to all
monographs

16b. Number of queries conducted in
Library Digital Collections.
17a. Direct cost of personnel inconstructing and managing library digitalcollections
17b. Direct cost of equipment, software orcontracted services for constructing andmanaging library digital collections

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SCONUL statistical Questionnaire
2004-05• e-measures– 2d. Number of unique serial titles received by subscription– 2e. Number of unique titles received in print form only
– 2f. Number of unique titles received in electronic form only
– 2g. Number of unique titles received in print and electronic form
– 2k. Number of electronic databases received by subscription– 2l. Number of electronic books– 4r. Number of successful requests for full-text journal articles– 4s. Number of successful accesses to electronic books– 7g. Total expenditures on electronic resources– 7h. expenditures on subscription to electronic databases– 7j. expenditures on e-books– 7k. expenditures on other digital documents
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University information database• Developing by National Institution for Academic
Degrees and University Evaluation (NIAD-UE)• Collecting and organizing basic data foreducation and research activities in theJapanese colleges and universities• Includes library service statistics, however only
two measures for digital library functions areincluded: “number of electronic journals
purchased” and “number of electronic databases
purchased”
Source： http://www.niad.ac.jp/sub_hyouka/univdb/sesanko.pdf

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Introduction to electronic journals inacademic libraries in Japan
6000

Number of titles

5000
4000
National Univ.
Public Univ.
Private Univ.

3000
2000
100005

2004

2003

2002

2001

2000

2099

1998

1919970

Fiscal year
Source: JANUL Workshop 2005
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Expenditures on Foreign journals at
National University Libraries

Thousand Yen

14,000,000
12,000,000
10,000,000
Expenditures on
printed journals
Expenditures onelectronic journals

8,000,000
6,000,000
4,000,000
2,000,00002002 2003 2004 2005
Fiscal year
Source: JANUL Workshop 2005
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Annual survey of electronic journals
subscribed at national university
libraries• Conducted by Electronic Journal TaskForce of Japan Association of National
University Libraries from 2002 fiscal year
• First detailed survey of electronic journals
at consortia level• Access permitted members only
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Annual survey of electronic journals
subscribed at national university
libraries• Element (Excerpt)– Total number of foreign electronic journals– Number of subscribed foreign electronic journals– Expenditures on foreign print and electronic journals– Expenditures on foreign electronic journals– Total number of domestic electronic journals– Number of subscribed domestic electronic journals– Expenditures on domestic print and electronic journals– Expenditures on domestic electronic journals– Number of subscribed foreign print journals– Number of cancelled foreign print journals
Source: http://wwwsoc.nii.ac.jp/anul/j/projects/ej/
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Toward establishing a new framework• A new proposal for a minimum set ofmeasures for digital library function• Field test
• Implementation of new measures inacademic library statistics

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A new proposal for a minimum set ofperformance measures for digital
library function• Electronic Resources (e-resources)– Number of subscribed electronic full-text journals– Number of subscribed databases– Number of purchased or licensed e-books– Number of digital documents produced in house• Services– Number of hits on the library website– Procedural/directional questions received electronically during
sample week
– Electronic resources related questions received electronicallyduring sample week
– Successful request for full-text journal articles
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A new proposal for a minimum set ofperformance measures for digital
library function• Services– Turnaways from full-text journals– Successful requests for full-text journal articles– Successful session on databases– Total database searches performed during sessions– Turnaways from databases– Successful accesses to e-books– Turnaways from e-books– Number of sessions on digital documents produced in house

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A new proposal for a minimum set ofperformance measures for digital
library function*• Costs– Subscriptions to electronic full-text journals– Subscriptions to databases– Expenditures on e-books– Expenditures on digital documents produced in house* Based on e-measure project
http://www.ebase.uce.ac.uk/emeasures/emeasureslist.htm

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