MYNEAEnd User’s Guide
OECD NEA

Version : 1.0

www.oecd-nea.org

Table des Contents
1.

2.

3.

4.

5.

6.

How To Log in to myNEA............................................................................................................ 4
1.1

Log in from the NEA network ................................................................................................. 4

1.2

Log in from Internet ................................................................................................................ 4

1.3

Who should I contact for assistance? ................................................................................... 5

Website navigation.................................................................................................................... 6
2.1

Follow, Share and Logoff........................................................................................................ 6

2.2

How to add a new link to the menu?..................................................................................... 7

2.3

How to edit a link in the menu? ............................................................................................. 8

Document Libraries ................................................................................................................... 9
3.1

Overview .................................................................................................................................. 9

3.2

How to access the document libraries? ................................................................................ 9

3.3

How to add documents to a document library? ................................................................. 10

3.4

How to get the link of a document? .................................................................................... 10

3.5

How to share a document with specific users? .................................................................. 11

3.6

How to stop sharing a document with specific users? ....................................................... 12

3.7

How to check the versions of a document?........................................................................ 13

3.8

How to add metadata to a document library? .................................................................... 14

3.9

How to copy/move files to a document library? ................................................................. 15

Meetings ................................................................................................................................. 15
4.1

Overview ................................................................................................................................ 15

4.2

How to create a meeting? .................................................................................................... 15

4.3

How to view meeting documents? ...................................................................................... 16

Surveys .................................................................................................................................... 16
5.1

Overview ................................................................................................................................ 16

5.2

How to create a survey in a working group? ....................................................................... 16

5.3

How to create a survey in a division workspace? ............................................................... 17

5.4

How to get the survey link? .................................................................................................. 20

5.5

How to add the survey link to the Homepage? ................................................................... 20

5.6

How to edit a survey? ........................................................................................................... 21

5.7

How to delete a survey? ....................................................................................................... 22

5.8

How to answer survey questions? ....................................................................................... 23

5.9

How can I see all the responses? ........................................................................................ 23

5.10

How to get a summary of responses? ................................................................................. 23

Discussions ............................................................................................................................. 24
6.1

How to create a new discussion? ........................................................................................ 24

6.2

How to take part in a discussion? ....................................................................................... 25

6.3

How to edit a discussion? .................................................................................................... 26

2

7.

6.4

How to edit a reply in a discussion? .................................................................................... 27

6.5

How to delete a reply?.......................................................................................................... 28

6.6

How to delete a discussion? ................................................................................................ 29

Events ..................................................................................................................................... 30
7.1

Overview ................................................................................................................................ 30

7.2

How to add a new event?..................................................................................................... 30

7.3

How to edit an event? .......................................................................................................... 31

7.4

How to delete an event? ...................................................................................................... 32

7.5

How to share an event? ....................................................................................................... 33

7.6

How to synchronize your calendar with Outlook? ............................................................... 33

3

1. How To Log in to myNEA
1.1 Log in from the NEA network
NEA Users who wish to access the myNEA platform from NEA internal network or via VPN will be
automatically signed in. No credentials will be asked.

1.2 Log in from Internet
Users who wish to access the myNEA platform from Internet must sign in using multifactor
authentication. You can access myNEA workspaces using one of the methods below.
 Log in to the myNEA Hub. The hub is the main landing page of the platform. From it, you
can access other resources.
 Direct access to your workspace. If you know the link to your workspace, you can use it andbypass the hub.
In either case, follow the steps below.
1- Open your web browser and:a. Enter this address https://mynea.oecd-nea.org for myNEA Hub. Or ;b. Enter the address of the workspace for direct access to your workspace.
2- On the sign in page, enter your email address as your user name. Type in your NEA
password. Click Sign in.

3- Select the second authentication factor that applies to you.
► MyNEA Access Authentication Agent 3.1: for delegates.
►

SecurID Access Authentication Agent v2.0 Method: for NEA users.

4

4- Enter the requested code and submit.
a. If you are a delegate, a passcode will be emailed to you.

b. If you are an NEA user, enter the code generated by your RSA SecurID app.

5- After signing in, you will see the resources you have access to.

1.3 Who should I contact for assistance?
NEA Delegates should reach out to their point of contact at the NEA.
NEA users should contact NEA Help.

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2. Website navigation
2.1 Follow, Share and Logoff
1. Upon sign in, you can click Not Following to add the website to your list of favorites.
Only NEA users can follow sites.

2. When you follow a site, it appears as Following.
3. Click on your user name in the top right corner to sign out or view your profile.

4. The Share button allows you to share the website link with other users. You can only
share the website with people who have a user account in myNEA.

5. To view the websites you are following, click on the SharePoint link on the top left
corner.

6. They appear under the Following section.

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2.2 How to add a new link to the menu?
1. Click on Edit just at the bottom of the menu

2. Click on the circled + that appears when you mouse over the menu

3. Fill the form with the link and the text to display for the link and click on OK to savethe link

4. Click on Save at the bottom of the menu

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2.3 How to edit a link in the menu?
1. Click on Edit just at the bottom of the menu
2. Click on the three dots just after the text of the link you want to edit
You can also Move up, Move down, or delete links by clicking on the three dots

3. Click on Edit
4. The same form as the one to add a link appears, update the values you want tochange5. Click on OK
6. Click on Save at the bottom of the menu

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3. Document Libraries
3.1 Overview
Multiple document libraries are available in each working group website. Please reach out to yourworkspace administrator for more details about the type of documents to store in each library.

3.2 How to access the document libraries?
1. To access the contents of the document library, simply click on it.
2. If you have permissions to view the settings of a document library, Click on theparameters icon on the top left of your screen
3. Click on Site contents

4. Hover your mouse on the right side of the document library’s name, then click on thethree vertical dots to show more actions. Select Settings.

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3.3 How to add documents to a document library?
1. Open the document library in which you want to add a document
2. Drag and Drop the document from your computer.

3. Alternatively, you can click Upload and choose the file or folder you wish to upload.

3.4 How to get the link of a document?
Instead of sharing documents via email, you can copy a link to a document or folder, then sharethe link with other users. These users must have permissions to view the document.
1. Select the document/folder by checking the checkbox at the beginning of the line orby clicking on the line. Do not click on the document name as this will open the
document.
2. Click on Copy Link on the menu
3. Click on Copy on the displayed alert103.5 How to share a document with specific users?
1. Select the document/folder by checking the checkbox at the beginning of the line or byclicking on the line. Do not click on the document name as this will open the document.
2. Click on Share on the menu
3. Add the user by typing their name. Optionally, you can add a custom message.
4. If you need to allow users to edit the document, click on the drop-down menu “Onlythe people you specify will have access to view”, check the box Allow Editing then click
Apply.

5. Click on Send to send the link of the document

6. The selected user(s) will receive a link to view the document

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3.6

How to stop sharing a document with specific users?
1. Select the document/folder by checking the checkbox at the beginning of the line or byclicking on the line. Do not click on the document name as this will open the document.
2. Click on Manage access on the newly displayed left panel

3. Click on the arrow just after the access right the user has then click on Stop Sharing

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3.7 How to check the versions of a document?
1. Select the document/folder by checking the checkbox at the beginning of the line or byclicking on the line. Do not click on the document name as this will open the document.
2. Click on the three vertical dots after the document name.
3. Click on Version history

From there, you can restore a previous version of the document. To do so, click on thedate, then click Restore.

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3.8 How to add metadata to a document library?
If you want to add a new information about documents, the best way to achieve it is to add a new column tothe document library
In this example, we are going to add a Choice column

1. Open the document library
2. Click on Add column and select the type of column you want to add, let’s assume wewant a Choice column

3. Fill up the form displayed in the newly displayed left panel
4. Click on Save14

3.9 How to copy/move files to a document library?
By default, you can copy or move files within a document library by clicking Copy to or Move to. When you
attempt to move a file to another document library, you cannot see other document libraries available in yourwebsite.
This feature is not natively available in the current version of SharePoint. A workaround is outlined in thesteps below.

1. Open Internet Explorer and navigate to the document library that contain the
documents you would like to copy.
2. At the bottom of the screen, click Return to Classic SharePoint.
3. Select the Library tab and click on Open with Explorer.

4. This will open the folder in File Explorer. Drag and drop the documents or folders to
the destination folder. Delete them from the original location if necessary.
5. Click Exit Classic Experience to return to the modern SharePoint experience. Close
Internet Explorer.

4. Meetings
4.1 Overview
The Meetings feature allows you to organize all documents related to a meeting. After you create ameeting, you can populate the meeting page with the meeting schedule using the existing template.
A document library is automatically created with the same name as the meeting. You can find it
under Meetings’ Document Library. It’s recommended to upload your meeting documents, and to
attach them to the meeting page by adding a link to the actual document stored in the meeting’s
document library.

4.2 How to create a meeting?
1. In the Meetings page, click Create a new meeting
2. Click on the list Meeting Request

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3. Fill out the form with the title, date, time, Administrators, and Members. Click Save. Avoid
special characters in the meeting title.

4.3 How to view meeting documents?
In the Meetings page, go to Meeting’s Document Library.
Select the meeting by clicking on its title. You will find a list of folders created automatically.
Upload your documents in the folders.

5. Surveys
5.1 Overview
Surveys are available in each working group workspace. You can use the survey feature to create
polls within your working group. If you need to create polls in your division website, please contact
your division workspace administrator.

5.2 How to create a survey in a working group?
1. On the home page of your working group, click Surveys

2. On the Surveys page, click Create New Poll.

3. Fill out the form16

If you are creating a survey to plan to next meeting, it is better to allow multiple responses so the users canselect multiple date

4. Add your questions

5. Click on Next Question if you want to add another question or Finish (at the bottom of
the page)

5.3 How to create a survey in a division workspace?
If your workspace does not include the survey feature, you can add it by following the steps below.
1. Click on the parameters icon on the top left of your screen
2. Click on Site contents17

3. Click on New > App

4. Search “Survey” in the search bar and select it

5. Click on “Advanced Options”

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6. Fill up the form and click on Next

If you are creating a survey to plan to next meeting, it is better to allow multiple responses so the users canselect multiple date

7. Fill the form to add your question

8. Click on Next Question if you want to add another question or Finish (at the bottom of
the page)19

5.4 How to get the survey link?
Each survey is a list that can be accessed through a web page. To retrieve the survey link,proceed as follows.
1. Click on the parameters icon on the top left of your screen
2. Click on Site contents
3. Click on the Survey
4. Copy the link in the browser (ending with /Lists/{name of the survey}/overview.aspx)

5.5 How to add the survey link to the Homepage?
1. Get the link of the survey you want to add on the Homepage
2. On the Homepage, click on Edit (right side of the page)

3. In the Quick Links section, click Add

4. Click on From a link and paste the link you copied and click on Open at the bottom of
the panel.

5. You can associate an icon to your link and update the text to display.
6. Click on Publish on the top of the page20

5.6 How to edit a survey?
1. Click on the survey link if it is on the homepage. Alternatively, click on the parameters
icon on the top left of your screen
2. Click on Site contents
3. Click on the Survey
4. Click on Settings > Survey Settings

5. You will then have access to the list of questions in the survey. Click in the question
you want to edit.

6. You can now edit the question and Save (bottom of the page)

You can also edit the available choices for the question.
You can also delete the question (button at the bottom of the page)21

5.7 How to delete a survey?
After you delete a survey don’t forget to remove its link from the homepage

1. Click on the parameters icon on the top left of your screen
2. Click on Site contents
3. Hover the survey you want to delete and click on the three vertical dots as shown
below then Remove

4. Click on Delete in the displayed alert225.8 How to answer survey questions?
1. Click on the survey link if it is on the homepage. Alternatively, click on the parameters
icon on the top left of your screen
2. Click on Site contents
3. Click on the Survey link
4. Click on Respond to this Survey

5. Click on Finish when you have finished

5.9 How can I see all the responses?
1. Click on the survey link if it is on the homepage. Alternatively, click on the parameters
icon on the top left of your screen
2. Click on Site contents
3. Click on the Survey link
4. Click on Show all responses

5.10 How to get a summary of responses?
1. Click on the survey link if it is on the homepage. Alternatively, click on the parameters
icon on the top left of your screen
2. Click on Site contents
3. Click on the Survey link
4. Click on Show a graphical summary of responses

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6. Discussions
6.1 How to create a new discussion?
5. Click on the Discussion Board link on the homepage
6. Click on new discussion
7. Fill up the form with the following information:a. Subject
b. Bodyc. Question: check the checkbox if you are waiting for answers

8. Click on save
9. The discussion has been created immediately

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6.2 How to take part in a discussion?
1. Click on the Discussion Board link on the homepage
2. Click on the discussion you want to take part in
3. Click on Reply or reply in the available textbox

4. Save by clicking on the button Reply

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6.3 How to edit a discussion?
Administrators and creator of the discussion can edit it.

1. Click on the Discussion Board link on the homepage
2. Click on the discussion you want to edit
3. Click on the edit link

4. Edit the fields

5. Save26

6.4 How to edit a reply in a discussion?
Owner of the reply can edit it.

1. Click on the Discussion Board link on the homepage
2. Click on the discussion where the reply you want to edit is
3. Click on the edit link on the reply

4. Make the appropriate changes

5. Save27

6.5 How to delete a reply?
Owner of the reply can delete it.

1. Click on the Discussion Board link on the homepage
2. Click on the discussion where the reply you want to delete is
3. Click on the three dots (…) just under the reply

4. Click on delete286.6 How to delete a discussion?
Administrators and creator of the discussion can delete it.

1. Click on the Discussion Board link on the homepage
2. Click on the discussion you want to delete
3. Click on the three dots (…) under the body of the discussion you want to delete

4. Click on delete
5. An alert asking you “Are you sure you want to delete this post?” will appear. Click on
OK29

7. Events
7.1 Overview
Events can be added to the shared calendar of a workspace. After you create an event, you can
add it to your calendar. You can also synchronize your workspace calendar with Outlook. It willappear as a new calendar in Outlook.

7.2 How to add a new event?
1. On the homepage, click on Add event link under Calendar

2. Fill up the form

3. Click on the Save button on the top right of the form when finished30

7.3 How to edit an event?
1. On the homepage, click on the event you want to edit or click See all then select theevent you would like to edit

2. Click on the Edit button on the top right of the page

3. Change then click on the save button on the top right of the form when finished31

7.4 How to delete an event?
1. On the homepage, click on the event you want to delete or click See all then select theevent you would like to delete

2. Click on the Delete button on the top left of the page

3. Click on the Yes on the displayed alert32

7.5 How to share an event?
After you create an event, you can share the link with other participants
4. Click Send by email in the event page. This will open your email software.

5. Share the event from myNEA.
a. Click on the parameters icon on the top left of your screenb. Click on Site contents then on Eventsc. Select the event you would like to share and click Shared With.

d. Click Invite People

e. Enter the user names and click Share. A notification will be sent to the newly
invited users, and the workspace owner. Please note that the event will not be
automatically sent if you are a Site visitor. Instead, a request will be sent to theworkspace owner who will either approve or decline.

7.6 How to synchronize your calendar with Outlook?
1. Click on the parameters icon on the top left of your screen
2. Click on Site contents then on Events

3. Select the Calendar tab

4. Click on Connect to Outlook

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5. Click Open when prompted

6. Click Yes to connect the calendar to Outlook. If you wish to update the calendar name,click Advanced.
The calendar should appear in Outlook after the synchronization is complete.

34