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Partner Fact Sheet – 2024-254 Academic Year
Monash University - Monash Abroad
Monash Abroad in Australia:

Monash Abroad in Malaysia:

Phone: +61 3 9905 1551
Email: MonashAbroad.InboundStudents@monash.edu

Phone: +60 3 5514 6000
Email: MUM.MonashAbroad@monash.edu

Opening hours: 10:00am - 4:00pm (Monday to Friday) EST
After hours emergency contact: Monash Security +613 9905 3333

Opening hours: Monday – Friday, 8:30 pm – 5:30 pm MYT
After hours emergency contact: Monash Security +603 5514 6333

Postal Mailing Address:
Monash Abroad
Level 1, 21 Chancellors WalkMonash University
Clayton Campus, VIC 3800, Australia

Postal Mailing Address:
Monash AbroadMonash University Malaysia
Jalan Lagoon Selatan
Bandar Sunway
46150 Selangor Darul Ehsan, Malaysia

Australia Inbound student information

Malaysia Inbound student information

Note: All partners and students should contact the Monash Abroad Australia office with any difficulties in completing and/or submitting applications,balances or general questions about studying at Monash University Australia. For other, general questions (not related to completing/submittingapplications) about studying at Monash University Malaysia, contact Monash Abroad Malaysia directly.

Key staff
Monash Abroad in Australia
Stuart Hibberd
T: +61 3 9905 1660
Program Manager, Learning Abroad

Monash Abroad in Malaysia
Hoo Sze Ling
T: +60 3 5514 6058
Monash Abroad Manager

Rikki Corry
T: +61 3 9905 4344
International Education Coordinator - Inbound

Syahirah Azmi
T: +60 3 5514 4944
Senior Executive, Monash Abroad

General Inbound - monashabroad.inboundstudents@monash.edu

General Inbound - MUM.MonashAbroad@monash.edu

Note: It is recommended students and staff use the above general email addresses (campus dependent) for the fastest response.

Exchange or Study Abroad
Students can attend Monash for non-award study as either Exchange (where there is a reciprocal agreement in place with Monash and tuition fees are paid
to the home institution), or Study Abroad (either nominated through a partner, agent or independently and tuition fees are paid directly to Monash).
Regardless of how a student attends they will generally follow the same processes for admission (see below).

Eligibility
Before students apply for Exchange or Study Abroad, please ensure that they meet the following entry requirements:- Have completed at least one full year of study at their home institution by the time their Exchange or Study Abroad program commences;- Have achieved one of at least a 60% overall average, or a minimum Grade Point Average (GPA) of 3.0 on a 4.0 scale, or a ‘C’ average in the European
Credit Transfer System (ECTS), or the home institution equivalent; and- Have met our minimum English language proficiency requirements.
Note: the home institution must check that students have met all the pre-requisites of the units they would like to study at Monash University as published inthe Handbook.

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Nomination & Application Process including Deadlines
The following guides have been developed to assist with the application process:Partner Portal Guide
Inbound Student Applicant Guide
my.application is the online portal for students to apply for an Exchange or Study Abroad place at Monash University at our Australian or Malaysian
campuses.
Instead of submitting nominations, partner institutions must commence the application in the portal, where they should complete the minimum information
required or desired (e.g. some partners may choose to upload transcripts on behalf of students), before sending to the student via the portal to completeand submit. You MUST complete this process for each individual student applying to Monash, and designate them as either Exchange or Study Abroad (asdescribed above). Please ensure students know that if they do apply directly, they will be considered a Study Abroad applicant and Study Abroad fees willapply.
When entering students’ information on the application portal please avoid using any diacritics or commas in their name. Also use
their university email account not their personal gmail or hotmail account.
If you do not yet have access to the Partner Portal or you are experiencing difficulties creating the student application, please contact
MonashAbroad.lnboundStudents@monash.edu.
Students from an institution without a study abroad arrangement wanting to study at Monash can submit an application starting here. Note if a student
completes an application through this link, they will be charged tuition fees by Monash. For that reason, please tell your students wanting to come here as
exchange students not to google for an application link and start applying. They need to be patient and wait for you to nominate them.
Nomination deadline for students commencing in Semester 1 (February to June), 2024:
Exchange: 18 October, 2023
Study Abroad to Malaysia only: 18 October Study Abroad to Australia: 17 November, 2023
Deadline by which students submit their application
Exchange: 1 November, 2023
Study Abroad to Malaysia only: 1 November, 2023 Study Abroad to Australia: 1 December, 2023
Nomination deadline for students commencing in Semester 2 (July to November), 2024:
Exchange: 18 March, 2024
Study Abroad to Malaysia only: 18 March, 2024 Study Abroad to Australia: 15 April, 2024
Deadline by which students submit their application
Exchange: 1 April, 2024
Study Abroad to Malaysia only: 1 April, 2024 Study Abroad to Australia: 1 May, 2024

Campuses in Australia
As part of the application process, the partner must indicate which Monash campus the student will be studying at.
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Clayton: this is our main and largest campus, where most disciplines are offered. It is the only campus where Engineering, Science, andundergraduate Law are offered.
Caulfield: this is the only campus where Art, Design, and Architecture are offered. It is also within easy commute distance to Clayton, andstudents studying Arts, Business or IT may wish to study between the two campuses, timetable permitting. They must still be nominated to a
primary campus.
Melbourne Law Chambers: postgraduate law students only.
Parkville: pharmacy students only.
Peninsula: This campus is located in Frankston, and is not available in the application portal. If you have a student who has a particular reason towant to study at this campus, tell us and we will update the application manually.
City: no longer open to exchange and study abroad students.

The campus/es at which each unit (module) is offered is also listed in the Monash Handbook.

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Next steps
After Monash Abroad receives the completed application the student will receive an application receipt email. Applications are processed and an offer sentout in order of receipt and will include further advice about accepting the offer as well as supplementary advice regarding matters such as accommodationand next steps.
Once the student accepts the offer by completing the acceptance form, paying for their Overseas Student Health Cover (OSHC) where relevant, andreturning the form and evidence of the OSHC to Monash Abroad, they will be issued with a Confirmation of Enrolment (CoE), the document they need toapply for their student visa. Students will also receive other relevant campus specific pre-arrival advice, including enrolment and timetabling which iscompleted prior to their arrival.

Housing
Monash Abroad will email students with instructions about accommodation options and how to apply in the Exchange or Study Abroad
application acknowledgement email.
Australia:
On-campus accommodation
Information about on-campus options can be viewed here. Students do not require an offer for Exchange or Study Abroad to apply for on-campus
accommodation; there is no fee to apply. Once applications open, students can go to the website to register, and complete an application. During theapplication process students must ensure they answer that they are a Monash Abroad applicant. As rooms are limited and offered on a first-come,first-served basis, we recommend students apply as soon as possible.
If students need or want to arrive earlier than the contract start date, they can contact MRS who may be able to bring the start date forward. Questions not
answered on the website can be directed to Monash Residential Services at mrs.applications@monash.edu.
Off-campus accommodation
If students choose to live off-campus, they can receive assistance/advice on searching for rental properties, setting up a share house, things to look out for
before you sign a contract, an idea of comparable rental costs, how to budget, and how to get the essentials like internet, gas and electricity connected.
There are also affiliated and preferred student accommodation providers.
Malaysia:
There are many comfortable and affordable accommodation options within walking distance to Monash University Malaysia. You may choose to live in oncampus or off-campus accommodation. Some options are the Sunway-managed residences and other student-friendly accommodation options. Find out
more about your options on the Accommodation web page for Malaysia

Monash Abroad orientation
Monash Abroad hosts a compulsory orientation for all Exchange and Study Abroad students each semester in the week prior to the University-wideorientation (two weeks prior to the start of the semester). It is important that students advise Monash Abroad if they are unable to arrive by Monash
Abroad orientation commencement. Late arrival will be strictly subject to Faculty approval.

Important Dates
Students are required to arrive in Melbourne, Australia on or before the following dates:
Sem 1, 2024: Monday, 12 February, 2024
Sem 2, 2024: Monday, 8 July, 2024
Further key dates for the academic year can be found here. Please ensure your students are aware of these dates, particularly when they should arrive for
their program commencement.
Students are required to arrive in Kuala Lumpur, Malaysia on or before the following dates:
Sem 1, 2024: Sunday, 18 February, 2024
Sem 2, 2024: Sunday, 14 July, 2024

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Academic transcripts
At the end of the exchange or study abroad program, once academic results have been published, students will be advised via email how to access anddownload an official digital transcript via My eQuals. They will also have to share, via the system, that electronic transcript with their home institution. If
students require a hard copy they will need to contact Monash Connect to order and pay for this. The electronic version is provided free of charge at the endof their program. Refer to the key dates for when results are published.

Learning agreements and signing of other forms
If your institution requires student to have Monash sign a learning agreement or other form confirming their arrival and/or enrolment at Monash we requestthat they do this after their orientation at Monash once they have finalised their enrolment. We find that students often change their enrolment after theirarrival and having to re-sign forms creates a significant administrative burden.

Additional campus specific advice - Australia
Visa
When the students have their Confirmation of Enrolment (CoE) they apply for a student visa (subclass 500), Non-Award Sector. It is important, and thestudents' responsibility, to understand fully their obligations and responsibilities when applying for a student visa. Students are advised not tobook non-refundable travel until their visa has been issued.
Overseas Student Health Cover (OSHC)
OSHC is insurance to assist international students in meeting the costs of medical and hospital care that they may need while in Australia. OSHC will also
pay limited benefits for pharmaceuticals and ambulance services. It is a condition of student visas that OSHC be purchased and maintained for the durationof that visa. Failure to do so will result in students being non-compliant with their visa obligations. Students will be required to purchase OSHC when
accepting their offer and more information will be provided with the offer letter.
Travel insurance
We strongly encourage students to take out comprehensive travel insurance before they leave for Australia as their OSHC will provide only basic medical
and hospital cover while in Australia and does not cover any travel related claims. OSHC does not cover students while travelling to or from Australia, theirpersonal belongings or if they have an emergency and need to return home urgently.
Living costs
Information about living costs in Melbourne for international students can be found here. This information is primarily for international students completing afull degree at Monash so there may be some variations for Exchange and Study Abroad students. Another source of information about living costs inMelbourne can be found here.
EmploymentHolders of an Australian student visa can work part-time for up to 40 hours per fortnight, paid or unpaid, during the semester and full-time when classes are
not in session. The visa work regulations place no restrictions on the type or nature of work that the student engages in and can be on or off-campus. Most
students who work find part-time work in the service and hospitality industries.

Additional campus specific advice - Malaysia
For general information on preparing to study at Monash University Malaysia, please refer to the International Students webpage (note that someinformation may not be applicable to exchange and study abroad students).
Visas
To learn more about the student visa requirements (known as a Student pass) for Malaysia, please read the Student Pass and Visas webpage. Once you
have accepted your offer, you will be sent information about how to apply for your Student Pass (visa). You can calculate your application fee for a Student
Pass online. Use the following in the calculator:
Institution Type: Private Higher Education Institution
Application Type: New Mobility Application for IPTS
Type of Pass: Student Pass (Mobility Program)
Health Insurance: Own Insurance Policy (contact your Educational Institution)
i-Kad: Select-Collect at EMGS

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All applications for the Student Pass are lodged through the Education Malaysia Global Services (EMGS) portal. Monash will confirm on the EMGS portalthat you are a genuine applicant once you have submitted your application.
Insurance
The Malaysian Government requires international students to have medical insurance from an approved provider. We will provide detailed instructions
about this with your offer, and will arrange the medical insurance on your behalf, after you have made payment. Return the signed acceptance declarationand proof of payment to Monash Abroad via email to MUM.MonashAbroad@monash.edu by the date listed in your letter. You will be sent information about
your medical insurance policy.

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