NTCIR-13/EVIA 2017: Last Minutes Call for Travel Support Application (Due: 15thNovember)
Dear NTCIR-13/EVIA 2017 participants,
We are pleased to announce that travel support is available for students and early
career researchers. If you’re interested in the opportunity, please read the following
instruction carefully and apply as soon as possible.
ELIGIBILITY
Participants of NTCIR-13 Conference and/or EVIA 2017 who meet ALL of thefollowing criteria are eligible to apply. Please contact us if you would like to know youreligibility.
- Oral and/or poster presenter (either at NTCIR-13 or EVIA 2017)- Students or early career researchers (.e.g., Post-Docs and young faculty members)- Those who do not receive airfare support from any other parties
COVERING POLICY
The travel support covers part of actual airfare cost only. The support has the upperbound as suggested blow. However, you are expected to purchase an economical
ticket so that more people can benefit from the travel support program. Flight must be
between your place and Tokyo (including transits).
The upper bound of support is provisionally set as follows. This does not mean you
should spend as much as the upper bound. Please read our covering policy (seeabove). The exact amount will be informed in a notification email.
- Europe: 150,000 JPY- North America (East Coast): 120,00 JPY- North America (West Coast): 100,00 JPY- Australia/New Zealand: 100,000 JPY- South-East Asia (e.g., Singapore): 70,000 JPY- East Asia (e.g., China): 50,000 JPY
REIMBUSEMENTAwarded amount will be reimbursed in cash (JPY) at the conference. No other means
will be provided.

APPLICATION
Please send an email to us (ntc-support at nii.ac.jp) with the following information andfiles. The subject of your email must be “NTCIR-13 Travel Support Application”.
“Supervisor” can be your boss or line manager if you’re not a student.
- Your full name (on passport)- Affiliation with country- Your affiliation’s email address- Position- Full name of your supervisor with email address- NTCIR-13/EVIA 2017 Registration Number- Presentation title and author list
- Participated task and Team name (if applicable)- Reference letter from your supervisor (optional but desirable)- Copy of your e-ticket and airfare payment receipt- Please write a statement that confirms that you do not receive additional airfare
support from other sources. Reference letter supporting this statement is also
desirable.
IMPORTANT DATES- Application deadline: 15th November 2017 (Midnight JST)
- Notification: 21st November 2017
- Conference: 5-8th December 2017
SELECTION POLICY
Selection committee members will review the applications and make the final decision
with feedback from relevant task organisers where appropriate. Priories will be given
to students, oral presenters, and those who made significant contribution to theNTCIR-13 tasks (if applicable).
NOTE
Please note that travel support awardees might be asked to help us running andsupporting the conference as a member of volunteer staff (several hours in total).
CONTACT
Please contact us for any enquiry regarding the travel support.

- Email: ntc-support at nii.ac.jp==============================================================NTCIR-13 Travel Support Team: