Application Guidelines for Grants for Attendees at International Conferences（2nd half of Fiscal 2024）
July 12, 2024
The NEC C&C Foundation
1. Grant Overview
This grant is intended to provide travel expenses for graduate students at a university in Japanattending the international conferences to be held abroad, regarding C&C technology fields.
C&C technology fields include information processing technology, communicationtechnology, electronic device technology, and ICT technology fields that integrate thesetechnologies. Also included are technologies like data science, artificial intelligence (AI),sensing, recognition, robotics, automatic control, information security, and virtual reality thathave been developed based on the aforementioned technologies and support the framework forsmart society and other smart solutions.
2. Grant Applicant Qualifications(1) The applicant must be a graduate student engaging in research of C&C technology at auniversity in Japan or enrolled in an equivalent educational institution when presenting at
an international conference, and has been recommended by the academic advisor in theinstitution to which the applicant belongs. The applicant should not be older than 40 years
old when presenting at the conference. Undergraduate applicant also can be recommended
if the applicant becomes a graduate student when presenting at the conference.
(2) In principle, the applicant’s peer-reviewed paper or submitted application must have been
officially selected for presentation at an international conference held outside Japan. You
can apply for the grant before your paper or application has been officially selected.
However, the grant will be suspended until the paper presentation is subsequently officiallyselected. Eligibility is forfeited if the conference application is officially rejected.
(3) The applicant must be both the first author and the presenter.
(4) In principle, the conferences are organized/sponsored by academic societies.
(5) Economic assistance necessity will be considered in the screening process.
3. Contents of Grant(1) Amount of each grant (150,000yen to 300,000Yen)
Depending on the venue and other conditions. The grant can be appropriated to flight fare, registration-fee, accommodation-fee, or related expenses.
(2) Only equivalent to registration-fee raised in the units of 10,000 yen should be paid when
the conference is held online or becomes a virtual event.
(3) Grant payment method
In principle, the grant will be transferred to the grant recipient’s bank account.

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4. Application period(1) Application period: between July 12 and August 30, 2024
(2) Applicable international conferences
The international conferences held outside Japan between October 15, 2024 and April 30,2025. Conference date including the period shown above is also acceptable.
* Call for the application for the grant should be made twice a year (first half and second
half of fiscal year). Please apply according to the time of the international conference
you join.
(3) Number of applicant recommendations from one recommender or laboratory
One applicant each from the doctoral and master’s courses when presenting at aninternational conference.
(4) Projected number of grant recipients: around 20(5) We look forward to the active participation of women in the C&C field and welcome
applications from female researchers.
5. Recommendation Procedures(1) Documents to be submitted(i) Recommendation form Excel format
Download the latest version of recommendation form from our website. Please paste
applicant’s photo of jpeg JPEG file on the cell for photo in the Excel format. Inprinciple, old versions or incomplete recommendation forms will not be accepted.
https://www.candc.or.jp/jyosei/jyosei_kokusai.html(ii) the applicant's photograph(JPEG)
Submit a JPEG file of the applicant's photograph attached to the recommendation
form, with a size of 600 x 450 pixels or more.
(iii) PDF of selection notice when the paper is officially selected for conference
attendance
In case of the email notice only, please send the PDF of full text of the email
including header information.
(iv) PDF of paper summary
PDF of the presented paper or equivalent (Attach PDF of an abstract if the paper is
not yet written.)(2) Notes on filling out recommendation form(i) Please submit one recommendation form per person.
(ii) Please fill out all the required items.
(iii) Recommender should be the academic adviser of the grant applicant.
(iv) Please fill in the correct address and the contactable phone number and email.
Especially, please be very careful if the email is correct.
(v) Please write recommendation reasons, paper summary and contributions to C&C2

technologies and the society concisely in a simple style.
(3) Submission of recommendation documents
Be sure to send the above documents from the recommender only by email tokokuron(at)candc.jp.nec.com *Please replace (at) with @.
Please put your applicant on CC. Documents sent by postal will not be accepted. Pleasecheck the confirmation email sent form the foundation after receiving the above
documents.
(4) Application deadline
No later than Friday, August 30, 2024, 13:00.
* We would appreciate it if you could apply earlier than deadline.
6. Screening process(1) Our awards committee draws up a short list on the basis of the submitted documents.
(2) The recommenders and grant applicants will be emailed the result by early October 2024.
T he grant will be suspended until the paper presentation is subsequently officiallyselected. Eligibility is forfeited if the conference application is officially rejected.
7. Documents grant recipients must submit
Please submit the below documents by email within 14 days after returning home. The
format of the financial report and questionnaire should be downloaded from the below
website. https://www.candc.or.jp/jyosei/jyosei_kokusai.html(1) Presented paper (PDF)
Please send the final version even if it is not the same as when you applied.
(2) Presentation materials (PDF)
Please send the presentation materials presented at the conference.
(3) Free format report on the conference* (PDF)* If recipients can find, please include
paper acceptance rate and number of presentations and participants of the conference,
impressions of the conference and your presentation, noteworthy papers and yourambition, etc. in your report on the conference.
(4) Financial report (Word)(5) Qestionnaire (Word)
8. Miscellaneous(1) Even if applicants receive grants from other organizations to participate in thisinternational conference, they can apply for our grant.
(2) Eligibility is forfeited if the grant recipient changes application details such as theinternational conference that they will attend or the paper that they will present.
(Slight modification of the paper as a result in review process, can be allowed.)(3) The following information on grant recipients will be published in our annual report:
recipient’s name, department and year of study when applied, nationality, paper title,3name, period and venue of attended international conference, portrait photograph.
Contact us if this might cause any problem for you.
9. Email address to send the recommendation documents
Email: kokuron(at)candc.jp.nec.com *Please replace (at) with @The NEC C&C Foundation
Takashi Miyazaki, Executive Director
10. Contact
The NEC C&C Foundation, Secretariat
Email: kokuron(at)candc.jp.nec.com *Please replace (at) with @4