EUGeneral Info Package for Grant Holdersof the Ministry of the Republic of Slovenia for Education, Science and SportWe are happy to inform you that your application for the Scholarships programme has been successful and you
have been awarded a grant from the Ministry of Education, Science and Sport.
Please find further information on how to proceed in the following enclosed documents.
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Instructions and further details. READ THEM CAREFULLY
Detailed information on your mobility
Letter of Award
Letter of Acceptance
Letter for the Accommodation
Letter of Confirmation – this document (in the Slovene language) is used to apply for the residence permit at
Upravna enota in Slovenia

The Mobility Grant Contract will be sent to your host institution and you will receive it when you report to yourmentor there.
In order to avoid any difficulties, please read this document very carefully. If you have any additional questions, donot hesitate to get in touch with the relevant contact person (preferably via e-mail).
We wish you a pleasant and fruitful stay in Slovenia.
Best regards,

Petra Vilfan,Scholarships Coordinator

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INSTRUCTIONS FOR ALL THE ENCLOSED DOCUMENTATION AND
FURTHER DETAILS ON YOUR STAY IN SLOVENIA

Dear grant holder
Please follow these instructions carefully. The following lines will tell you what to do with which document,
which to send to whom and to which address. By strictly following the instructions, you can avoid many
unnecessary complications.
So, what do you do after receiving the documentation from Slovenia?

Step 1: (MOST IMPORTANT!!):
Check the awarded number of months, dates of arrival and departure (from-until), host institution and yourdetails (name and date of birth).
If there is a mistake, immediately contact CMEPIUS (scholarships@cmepius.si)

If everything is OK, sign the Letter of Acceptance on both sides. Then send this document
3 weeks prior to your arrival at the latest, to the CMEPIUS address:

CMEPIUS – NCO SIScholarships
Ob železnici 30a
SI – 1000 Ljubljana
SLOVENIA
If you decline the scholarship, you must inform us about your decision in writing (e.g. by e-mail) 3 weeks prior
to your arrival at the latest or as soon as possible!

Step 2: REQUEREMENTS FOR A RESIDENCE PERMITCitizens of the European Union may enter the Republic of Slovenia without a visa or a residence permit,
regardless of the purpose of their residence in the Republic of Slovenia (they only need a valid identity card orpassport, which must be valid until 6 months after the end of the exchange). However, citizens of the EU have toreport to the local authorities (at »Upravna enota«) if your stay is longer than 90 days with the 'Letter ofConfirmation' in order to obtain a residence permit (it is enclosed with the Info package).
The student is obliged to register with the local police authorities after arrival:- If you get a room in a student dormitory, the registry office will register you after arrival at the dormitory- If you have your own accommodation, you need to arrange the registration yourself.
The requirements for residence registration (if your stay is longer than 90 days) are:-Valid identity card or valid passport
Health insurance covering all health risks in the host state (see next point for details)
Sufficient financial resources for the period of residence (Letter of Confirmation).

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The residence registration is valid during the time of studying or for one year if the study lasts longer; in this caseit, can be renewed annually.

Step 3: HEALTH INSURANCE
To acquire health insurance, citizens of the European Union should bring with them a European Health
Insurance Card – EHIC. We also recommend having some commercial insurance like CORRIS.

Step 4: ACCOMMODATION
Accommodation will be arranged for you in a student dormitory for the period of the awarded mobility grant andpaid for by the Slovenian Ministry. The organisation of the accommodation depends on the University you arevisiting (see below). The room will be available from the date of your arrival, which you will state in the letter ofAcceptance (a maximum of 3 days before the start of the mobility). If you arrive before that date, you will not beable to enter the student dormitory. If you arrive later than agreed without prior notification, the room will berented to other students.
There are no additional funds available if you decline already reserved student dormitory accommodation.
Additional funds are available when accommodation cannot be provided in student dormitories.
There are no single rooms at the dormitories.
A) Students staying in Ljubljana: Before coming to Slovenia, read the instructions at http://www.stud-dom-lj.si/en and contact thedorm at sprejemnapisarna@stud-dom-lj.si
 You need to bring the 'Letter for the accommodation' and your passport You can ONLY move in during working hours (see below)
 On the day of your arrival, you need to go directly to the reception office (address: Student CampusRožna dolina, Svetčeva ulica 9, Ljubljana) where you will get the keys and the accommodation
contract. They will also register you with the police authorities.
 At the dormitories, you will also receive some documents. Please read them so that you know therules and procedures at the dormitories (moving in and moving out).
 You will need to check in at the reception office on a working day during working hours. If your arrivalis on a weekend OR outside working hours, you will need to arrange your own accommodation forthat time.
 You can find a map at http://www.stud-dom-lj.si/si/domovi/lokacije/ Working hours of the reception office:Monday, Tuesday, Thursday: 9:00-12:00 and 12:30-14:00
Wednesday: 9:00-12:00 and 12:30-16:00

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Friday: 9:00-12:00
On the first working day of the month, the office hours are from 12:00 to 14:00, except on October 1st.
Check the moving out procedure during/before the holidays.
B) Students visiting the University of Maribor:
For all further information about your accommodation, please contact Bojana Ogrizek-Roganbojana.ogrizek-rogan@um.si
Student dormitories Maribor, Gosposvetska cesta 83, 2000 MariborC) Students visiting the University of Primorska:
For all information about your accommodation, please contact Mrs. Petra Zidar (petra.zidar@upr.si)
D) Students visiting the University of Nova Gorica:
For all information about your accommodation, please contact Mrs. Sabina Zelinscek –Sabina.zelinscek@ung.si
E) Students visiting other institutions:
For all information about your accommodation, please contact your mentor or contact person at yourhost institution

Step 5: DURING YOUR MOBILITY
Get to know your host institution and SLOVENIA PRIOR TO ARRIVAL -> check the websites or e-mail your mentor
and/or relevant person if you have questions about the programme of your work. You will find details in thedocument entitled 'Detailed information on your mobility'. You do NOT need to send anything to your hostinstitution, though you MUST contact them and introduce yourself before your actual arrival in Slovenia.
For all student-related matters (student ID and discount coupons), contact the international office of your local
student organisation and/or the international office at your host institution.
After arrival and checking in at the student dormitory, report to your mentor and/or contact person and ask
them to contact CMEPIUS for your contract.
HOW TO GET THE SCHOLARSHIP FUNDS:
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After your arrival in Slovenia, go to your mentor and/or contact person at your host institution
The host institution contacts CMEPIUS and we will send them your contract by e-mailYou sign the contract (READ BEFORE YOU SIGN!)
When all 3 parties (you, the dean of your host institution and the director of CMEPIUS) have signed thecontract, CMEPIUS transfers the funds to your host institution
5. With your copy of the signed contract, you can get the funds
6. Ask your mentor or contact person where you can collect the funds

7. Please have some money with you for the first month of your stay.

VERY IMPORTANT: as stated in the Package and Letter of Acceptance, you need to notify CMEPIUS about any
change IMMEDIATELY (at the latest, 1 month before your arrival, by e-mail scholarships@cmepius.si or by phone+386 (0)1 620-94-59 (Petra). Failing to do so means that your accommodation and financing will no longer beguaranteed. Example: if something goes wrong and you are unable to come on the date your scholarship starts

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EUand if you let us know about it, we can re-book the room. If you do not notify us about changes and you arrive
later than planned, there will be no room waiting for you and CMEPIUS cannot guarantee accommodation.
UPDATES ON CORONAVIRUS IN SLOVENIA
Before coming to Slovenia, you must check information about border crossing for citizens of your country.
The most important and up to date information can be found here:
https://www.gov.si/en/topics/coronavirus-disease-covid-19/border-crossing/https://www.policija.si/eng/newsroom/news-archive/103470-crossing-the-state-border-during-thecoronavirus-epidemic
Any questions?
You can write to CMEPIUS (scholarships@cmepius.si) at any time, but first check our website
https://studyinslovenia.si/study/exchange-programmes/ where you can find plenty of detailed informationand many answers to your questions.

More about studying in Slovenia www.studyinslovenia.si/
ALL THE BEST WISHES

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