Fact SheetInternational Office
Universitas Indonesia
Name of Institution

Universitas Indonesia

Homepage

http://ui.ac.id

Contact officeInternational Office

Address

Rektorat Building 1st Floor
Campus UI, DepokIndonesia 16424
Tel / Fax. +62(0)2178880139
Ms. Inez Rahayu (Inbound)
Email: inbound@ui.ac.id

Contact person

Ms. Rania Suhaa (Outbound)
Email: outbound@ui.ac.id

APPLICATION
Nomination Closing Date For semester 1 intake (Fall: August – December): April 01
For semester 2 intake (Spring: February - June): October 01
Application Closing Date For semester 1 intake (Fall: August – December): April 15
For semester 2 intake (Spring: February - June): October 15
 Have completed at least one year of full-time study at one
Eligibilityof UI’s exchange partner institutions at the time ofapplication
 Be nominated by the exchange office of home university(Director of International Office or equivalent) for exchange
program Have achieved a minimum GPA of 3.00 or higher (on a 4-point
scale, or its equivalent) Meet language requirements of the offered courses
 Be able to self-finance during the study period at UI
 Be willing to abide by UI rules and regulations
 Application Form (UI Form)
Application Details
 Nomination Form (UI Form) 2 (two) Letters of Recommendation (UI Form) Statement of Financial Guarantee (UI Form) Certificate of Health (UI Form) Housing Form (if necessary) Law and Employment Declaration (UI Form) CV / Resume
 Certificate of Enrolment (from home university) Academic Transcript (certified true copy, in English)
 Statement of Purpose (in Bahasa Indonesia/English, 500 words,
explaining your purpose of study)1Fact SheetInternational Office
Universitas IndonesiaEnglish Certificate (for Non-English speaking country)
For TOEFL ITP: PBT 550; iBT 80; IELTS 6,5Bahasa Indonesia Certificate/TIBA Test Result (required to joinRegular Program)
Copy of Passport (including cover passport)
Bank Statement (requested from bank)
2 (two) Current Photos (size 4×6)

Here’s the link for theapplication:
https://international.ui.ac.id/student-exchange.html
please choose for Student Exchange or Study Abroad
All application document should be sent softcopy through email:inbound@ui.ac.id
Application ProcedureApplication documents should be sent to the International Office(IO). The office will deliver the application to the related facultywhere the application will be reviewed. Upon approval from thefaculty, IO will issue admission packets to students. IO will serve as
their point of contact during their stay once students arrive at theuniversity.
Student should make contact with the office at their university or
host to manage exchange program.

Student must seek advice and approval from home university tojoin our exchange program.

Nominated student must complete the UI Student Exchangeapplication form.

Student must submit the complete application form andsupporting documents to the exchange office to be forwarded
to UI International Office.

Following receipt of students’ application, IO will seek approval
for the requested study program from relevant faculty. Once it
has been approved by the related faculty, an acceptance letter
will be issued to the student.
2Fact SheetInternational Office
Universitas Indonesia

PRACTICAL
Visa Requirement

All international students must have a valid visa to enterIndonesia. We suggest student to get the student visa. But, theprocess to obtain this immigration document will take about 60
to 90 days, because student should get a study permit (from theMinistry of Research, Technology & Higher Education inIndonesia) and telex visa (from the Directorate General ofImmigration-Jakarta) before applying for student visa at theIndonesian Embassy in your home country or residences. These
immigration process of obtaining study permit and telex visa
can be complicated, but we can assist to recommend an agent
to process your immigration documents with student’sexpenses.

Please be advised that these immigration process can only be
started after getting the letter of acceptance.
Arrival

Exchange students are expected to arrive immediately before eachSemester starts.
Semester 1: Early of AugustSemester 2: Mid of January3

Fact SheetInternational Office
Universitas Indonesia
Insurance

All international students should have International medical
insurance validfor their entire study at Universitas Indonesia

Accommodation

As the number of rooms available in our university dormitory are very
limited, we suggest students to find off-campus housing. Student canrequest for housing at their own expenses. Unless otherwise stated.
The estimated fee for off-campus housing, living cost, meals, etc canbe found in this fact sheet information.

Estimated Living Cost

Estimated Budget per month- Housing: IDR 3.500.000/USD 223- Meals: IDR 3.100.000/USD 197- Books and supplies: IDR 750.000/USD 47- Transportation: IDR 500.000/USD 32- Communication & Internet Connection: IDR 500.000/USD 32- Photocopies: IDR 300.000/USD 19- Personal monthly needs: IDR 1.000.000/USD 63- Incidentals: IDR 500.000/USD 32Total: IDR 10.150.000/USD 647.81*1 USD=IDR 15.668 (November, 2022)

ACADEMIC
Academic ScheduleSemester 1 (tentative):
End August/Early September-End December/Early January
Semester 2 (tentative):
Early February-Mid June

Important Dates
Schedule*
Semester 1
Semester 2- Orientation andMid August
Mid January
Registration- Class Begin
End August
Early February*schedule will be adjusted based on academic year4

Fact SheetInternational Office
Universitas Indonesia
Courses for Exchange

http://international.ui.ac.id/exchange-study-abroadcourses.html and/or attached

StudentMaximum 15 credit units/semester

Average Course Load per
semester
Grading System

Grade system at UI as follows :GRADEPOINTS

A

4.00

A-

3.70

B+

3.30

B+

3.00

B-

2.70

C+

2.30

C+

2.00

C-

1.70

D

1.00

E

0.00

Letter grade only (A-E), incomplete or pass/non pass is not available
Tuition Fees
- Admission and tuition fees are waived during the exchange period(for exchange students). For study abroad program, students
are required to pay the tuition fee for international students
depending on the period of study at UI.
- Other expenses will be the students own expenses

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