Maker Faire Tokyo 2023
Maker Application Guidebook
Saturday October 14 – Sunday October 15
TOKYO BIG SIGHTOʼReilly Japan, Inc.
2023.05.11

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ABOUT Maker Faire Tokyo 2023
Event Schedule
EventMaker Faire Tokyo 2023

Schedule

Saturday, October 14, 2023, 12:00 p.m.-6:00 p.m. (JST)
Sunday, October 15, 2023, 10:00 a.m.-5:00 p.m. (JST)*Hours may change.
Set-Up Day:

Friday, October 13, 2023 – evening (JST)Saturday, October 14, 2023 – morning (JST)*Hours to be announced later in the manual.

Event Venue

TOKYO BIG SIGHT West Hall 43-11-1 Ariake, Koto-ku, Tokyo, Japan 135-0063

Admission for Visitors

Ticketing Services :(Single Day Tickets)

Adult 1,000 JPY / Youth (Ages 18 & under) 500 JPY
At the Entrance (October 14 & 15, 2023) :Adult 1,500 JPY / Youth (Ages 18 & under) 700 JPY*Pre-school Children: Free.
*Valid for entry on either Saturday or Sunday. Weekend Passes (2-day) are not provided.
*Makers & Sponsors will get a limited number of tags depends on your category or program.
Please check the manual before buying tickets.

OrganizerOʼReilly Japan, Inc.

Official Accounts & Tags

Website:2

https://makezine.jp/event/mft2023/

Twitter:@make_jp

https://twitter.com/make_jp

Facebook:Make: Japan

https://www.facebook.com/MakeJapan

Instagram:@make_jp

https://www.instagram.com/make_jp/

YouTube:MakeJapan

https://www.youtube.com/user/MakeJapan

PROGRAM Call For Makers
Maker Faire Tokyo showcases the amazing work of all kinds and ages of makers̶anyone who is embracing the do-it-yourself (or doit-together) spirit and wants to share their accomplishments with an appreciative audience.

We fortunately have received applications more than the exhibit spaces. Please note that not all applications will be accepted. Onceyou apply for the maker exhibit entry, we will contact you to tell whether you win an exhibit ticket by July 6, 2023.
Applications Close – June 8, 2023, 1:00 p.m. (JST)How to Exhibit

An 2-day exhibit to show-off your project(s), how you made them, and inspire people to make (includes Individuals, Groups, NonProfits and Businesses)
Education
TypeMaker（Young Maker、Company

Educational Institutions）

Eligible Person

Individual or group exhibitors

Students or Educational Institutions

Exhibit under the name of a(This type covers elementary schools,company(Companyname,junior high schools, high schools, technicalproductor

namecolleges, universities, graduate schools,included in exhibitor name orand vocational schools.)

exhibit information)

service

Please be sure to include the official school

Application
Requirements

Do not include company name orname of at least one school in the " 1-1.

Booth size: 2,100*4,200mm or

product/service names in the

Maker's Name" or "1-13. Maker Bio".

lessexhibitor name or exhibit

Exhibitor Profile" section of the application(If you need more space thaninformation. If included, pleaseform. (If it is difficult to specify the namethat, consider a sponsorshipapply under Company.

of the school, such as an elementary schoolplan.)exhibitor, please contact us.)
Payment
methodBank transfer

Selling
artworks at thePossible

venue
Selection ofSelection will be made if there are too many applications.

Exhibitors(If you wish to ensure your exhibit, please apply as a sponsor.)

When applying, you are required to provide a project photo. Please have these ready before you start your application. Immediately
after submitting your application, you will be sent a confirmation letter with your Exhibit Name. If you have not received this letter,
contact makers@makejapan.org.

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Education
TypeMaker

Company（Young Maker、Educational Institution）

Space

2,100*2,100mm

2,100*4,200mm

2,100*2,100mm

2,100*4,200mm

2,100*2,100mm

2,100*4,200mm

1 table2 tables

1 table2 tables

1 table2 tables

4 chairs

8 chairs

4 chairs

8 chairs

4 chairs

8 chairs

Maker Tags

4 tags

8 tags4 tags

8 tags4 tags

8 tagsFee

14,000JPY

30,000JPY

7,000JPY

16,000JPY

127,000JPY

256,000JPY

Equipment

Electrical Service

1plug,100v,500w 6,000JPY

InternetServiceNot provided.

※Please notify us on the day of the event of any unneeded equipment. No refunds will be made for such requests.
※The price includes tax.
※No wall in the booth.

Presentation and Outdoor demonstration
・

Optional activities (Presentation and Outdoor demonstration) are limited and your request will be considered. You will receive aconfirmation email about optional activities. Translation service is not provided at the Stage and Outdoor area. If your optional
activity is approved, please be ready to host your session in Japanese.

・No electricity available at Outdoor demonstration.

Internet Connectivity
・

If your booth activities rely on Internet connectivity, it is essential that you order the necessary services. A public or rental Wi-Fi
network (you need to register or order in advance) might be unreliable for sustained booth activities due to high traffic andinterference.

・Those who conduct the presentations and workshops should bring the proper preparations without any Internet connectivity incase of unstable network condition.

Electrical Services
・We will provide the power supply capacity you requested at the time of registration. There is only one power outlet near eachtable, so please be sure to bring your own "power strip" (no drum reels).

・You cannot use more than the power supply capacity you have applied for. No changes will be accepted after registration.

・

Please bring your own voltage converters.

Exhibit・Basically the space is empty except rental tables, chairs, and an electrical outlet. Please bring the necessary items and equipmentby yourself.

・Please note that fabric items (flag, curtain, tablecloth, carpet), plywood for display and other similar goods must be fireproofed
due to the Japanese law.

・No exits, fire fighting equipment, or emergency equipment may be blocked or obstructed under any circumstances.

・Please take all of your trash and disposal items home when you leave.

4Safety & Prohibited Issues
・All exhibits and dangerous materials you are going to bring must be submitted through this Makers Application Form and/or Final
Registration. Describe all possible safety issues. Non-Registered dangerous materials must be removed from the exhibiting spaces.

・Exhibiting with fire (any size of flame) and/or bringing fuel (liquid, gas, etc) on site are prohibited by Japanese law.

List of items requiring application
1.

Poisonous and Deleterious Substances

2.

Project which needs high voltage

3.

Huge project taller than 2.4m

4.

CNC

5.

Flying project such as drone, model airplane, balloon

6.

Projects containing food7.

Ceiling structure such as dome, tent

8.

Project which uses frequencies

9.

Project which uses liquids such as water

10.

Living animals and fishes

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Other dangerous materials or tools

12.

Works using hydrogen

13.

Alcohol for hand sanitizer with an alcohol weight concentration of over 60%: Alcohol for hand sanitizer with an alcohol
weight concentration of over 60% is subject to hazardous materials application to the fire department and fire inspections.
If you bring hand sanitizer with a weight concentration of more than 60%, you must meet all of the following requirements.
Please be careful.

・-Stored in a container of 500ml or less-

The volume and ingredients are listed on the container-"Refilling" is prohibited in the venue.

At Maker Faire Tokyo 2023, giving away, selling, or sampling food/beverage (packaged or unpackaged) without organizerʼspermission is not allowed.

・Management reserves the right to restrict exhibits, displays, demonstrations, presentations, or workshops that become
objectionable because of noise, method of operations, materials, safety, or any other reason.

Note・Applicants of the Companies are also reviewed.

・We do not accept delivery of your artwork or equipment by vehicles, international courier, international mail.

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Prohibited items to be brought in venue
・For safety reasons, the following items are prohibited.
1.

Lithium-ion battery, Lithium polymer battery

2.

Heating tool such as soldering tool3.

Laser equipment such as laser cutter

4.

Gasoline, light oil, other flammable liquids

5.

Flux cleaner

6.

Gunpowder, explosive

7.

3D printer (with inflammable materials such as resin, alcohol and so on)
etc.

Terms & Conditions of Participation
・You agree to comply with all applicable laws, including Radio Act in Japan, the Maker Application Guidebook, and any otherrequirements, and/or rules & regulations issued by us in connection with Maker Faire Tokyo. You are responsible for obtaining
any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary
licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable toyour participation in Maker Faire Tokyo. We may terminate this Agreement and/or your participation in Maker Faire Tokyo if you
violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

・O'Reilly Japan, Inc. is not responsible for and shall not be liable to you for any damage, loss, harm, injury or death to your person,
property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake, water,
unavailability of facilities, any errors or omissions in Maker Faire-related materials, insufficient participation, accident, or any otherreason in connection with Maker Faire Tokyo or related activities (such as staging), except to the extent directly attributable to
our willful misconduct or gross negligence.

・You and your Exhibit may appear in recordings of Maker Faire Tokyo and related promotional or documentary materials. Yourrights are waived to any images and/or recordings you may appear in while at Maker Faire Tokyo and any/all related promotionalor documentary materials.

・6“Make:” and ” Maker Faire” are registered trademark of Make Community.

HOW TO Apply & Contact
Makers Schedule

Deadlines

1.

Deadline to submit on Maker Application Form.

June 8, 2023, 1:00 p.m. (JST)2.

After reviewing all applicants, we will email you to confirm your application. Please

July 6, 2023note that not all applications will be accepted because the exhibit spaces are limited.

----- Accepted Makers ----------------

3.

Exhibitors will be invoiced for the full amount of the Exhibit Fee and optional cost

Payment(extra Spaces and so on/JPY). These Fees are non-refundable in any circumstances.

July 12, 2023

Bank transaction charges are not included in this amount. All transaction charges
are to be borne by the applicant, OUR. Otherwise, we will invoice you all banktransaction charges for each payment after the event. Please note that theapplication will be completed after our receipt of your Exhibit Fee and optional cost.
Otherwise, the exhibit acceptance will be cancelled.

4.

Deadline to submit Final Registration.

July 24, 2023

5.

Maker Manual will be emailed.

September 11, 2023

6.

Maker Tags (Passes) will be given at the Information counter of Maker Faire Tokyo.

October 13-14, 2023

Maker Tags (Passes) are required to enter the faire place even during
the set-up and the teardown (pre-school children : free) .
You can also buy extra tags at Information counter of MFTokyo (Cash Only).

7.

Set-Up Day

October 13-14, 2023

8.

Event Day

October 14-15, 2023

Note: For more information, visit the Tokyo Big Sight Website (http://www.bigsight.jp/english/).
Thank you for your interest in participating in Maker Faire Tokyo 2023. We are looking forward to seeing you in Tokyo!

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Prevention of Infection
This guideline will be revised as necessary based on the future situation of COVID-19 and the guideline of the government, Tokyo
Prefecture, etc. We have prepared this in accordance with the policies of the Japan Exhibition Association.

A-1 Basic Policy
We will take measures to prevent the spread of infection by avoiding to make closed spaces, crowded places, close-contact settings.
Please note these measures may be added or changed.

A-2 Measures to be taken by Exhibitors (Maker) and Sponsors
・ In the case of touching works, products or conducting workshops, disinfect the works, products and equipment etc., as well as
the Maker's and participants' hands.
・ If you have a fever or feel sick, refrain from coming to the event.
・ Do not bring alcoholic beverages into the venue.

Maker Faire Tokyo Maker Team Contact : makers@makejapan.org

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