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General Info Package for Grant Holdersof the Ministry of the Republic of Slovenia for Education, Science and SportWe are happy to inform you that your application for the Scholarships programme has been successful and you
have been awarded a grant from the Ministry of Education, Science and Sport.
Please find further information on how to proceed in the following enclosed documents.
Instructions and further details. READ THEM CAREFULLY
Detailed information on your mobility
Letter of Award
Letter of Acceptance
Letter for the Accommodation
Letter for the Health Insurance (only for students from countries with which Slovenia has no bilateralagreement, in the Slovene language)
7. Letter of Confirmation – this document (in the Slovene language) is to apply for the residence permit/or visa
at the nearest Slovenian Embassy
8. Application for a temporary residence permit/visa for studying in Slovenia

1.
2.
3.
4.
5.
6.

The Mobility Grant Contract will be sent to your host institution and you will receive it when you report to yourmentor there.
In order to avoid any difficulties, please read this document very carefully. If you have additional questions, donot hesitate to contact the relevant contact person (preferably via e-mail).
We wish you a pleasant and fruitful stay in Slovenia.
Best regards,

Petra Vilfan,
Scholarships Coordinator

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INSTRUCTIONS FOR ALL THE ENCLOSED DOCUMENTATION AND
FURTHER DETAILS ON YOUR STAY IN SLOVENIA
Dear grant holder
Please follow these instructions carefully. The following lines will tell you what to do with which document,
which to send to whom and to which address. By strictly following the instructions, you can avoid many
unnecessary complications.
So, what do you do after receiving the documentation from Slovenia?

Step 1 (MOST IMPORTANT!!):
Check the awarded number of months, dates of arrival and departure (from-until), host institution and yourdetails (name and date of birth).
 If there is a mistake, immediately contact CMEPIUS (scholarships@cmepius.si)
 If everything is OK, sign the Letter of Acceptance on both sides. Then send ONLY this document
immediately, 3 weeks prior to your arrival at the latest, to the CMEPIUS address:
CMEPIUS – NCO SI
Scholarships
Ob železnici 30aSI – 1000 Ljubljana
SLOVENIAIf you decline the scholarship, you must inform us about your decision in writing (e.g. by e-mail) 3 weeks prior
to your arrival at the latest or as soon as possible!

Step 2: REQUEREMENTS FOR A RESIDENCE PERMIT OR VISA
Citizens of non-EU member states need a visa or temporary residence permit, which must be obtained before
entry into the Republic of Slovenia. You have to pay a fee at the embassy for obtaining a visa or temporary
residence permit yourself.
You can decide on one these options. Here is a description of each of them:VISA:
Students can ask for a visa at the Slovenian embassy in your country. For more details, please ask at theembassy. The visa is produced at the embassy in approximately 2 weeks.
The requirements for a visa (what you need to have with you):- Valid passport- Health insurance covering all health risks in the host state for your entire stay in Slovenia (see next pointfor details)- Sufficient financial resources for the period of residence (Letter of Confirmation).

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Temporary residence permit:
The procedure can take up to two months; we advise you not to delay the application for a temporary
residence permit.
The requirements for a residence permit are (what you have to have with you):-Valid passport
Health insurance covering all health risks in the host state (see next point for details)
Sufficient financial resources for the period of residence (Letter of Confirmation).
Evidence of no criminal history (Certificate of no criminal record) from your home country with apostille,
not older than 3 months

The difference between a residence permit and a visa:- a visa is produced faster- health insurance for a visa is expensive
For additional information, contact the relevant Embassy:
students from Mexico:
Embassy of the Republic of Slovenia
2410 California Street, N.W.
Washington, D.C. 20008
USA
Phone: (+) 1 202 386 66 10
e-mail: sloembassy.washington@gov.si
students from Russia:
Embassy of the Republic of Slovenia
Ul. Malaja Dmitrovka
14/1 127006 Moscow
RussiaPhone: (+) 7 495 737 63 55
e-mail: sloembassy.moscow@gov.si
students from Japan
Embassy of the Republic of Slovenia
14-12 Minamiaoyama 7-chome
Minato-Ku
Tokyo 107-0062
JapanPhone: (+) 81 3 54 68 62 75
e-mail: sloembassy.tokyo@gov.si
students from Kosovo
Embassy of the Republic of Slovenia
Str. Anton Ceta 610000 Priština
KosovoPhone: (+) 381 38 246 255
E: sloembassy.pristina@gov.si
Web: www.pristina.embassy.si
Students from India

students from the PR of China:
Embassy of the Republic of Slovenia
LC 04-02, No.7 Liangmaqiao Beixiaojie Street, Chaoyang
District
Beijing 100600
PR of CHINA
Phone: 00 86 10 6 468 1154
e-mail: sloembassy.bijing@gov.si
students from Turkey:
Embassy of the Republic of SloveniaKűpe Sokak 1/306700 Gaziosmanpaša
AnkaraTurkeyPhone: (+) 90 312 405 6007
e-mail: sloembassy.ankara@gov.si
students from Israel:
Embassy of the Republic of Slovenia
Top Tower 50 Dizengoff Street, 19th Floor
POB 23245
Tel Aviv 61231
IsraelPhone: (+) 972 3 629 35 63
E: sloembassy.telaviv@gov.si
Students from Albania
Embassy of the Republic of Slovenia
EGT Tower, P.11/1 kati i 3
Rr. "Abdyl Frasheri"
TiraneAlbania
Phone: (+) 355 4 2274 858
E: sloembassy.tirana@gov.si
Web: www.tirana.embassy.si3Embassy of the Republic of Slovenia
A - 5/4, Vasant Vihar
New Delhi 110 057, India
T: + 91 11 41662891,2
visa department:
T: + 91 11 41662893
F: + 91 11 41662895
E: sloembassy.newdelhi@gov.si

General information is available athttps://www.gov.si/en/registries/countries/
The student is obliged to register with the local police authorities after arrival:- If you get a room in a student dormitory, the registry office will register you after arrival at the dormitory- If you have your own accommodation, you need to register yourself.

Step 3: HEALTH INSURANCEFor visa:

You need to have travelling health insurance for at least 30.000 EUR and valid for the duration of the visa. The
insurance letter must state that the insurance is valid worldwide and/or in Slovenia and Schengen countries.
Temporary residence permit:
Compulsory health insurance will be covered by the Ministry, if Slovenia has no bilateral agreement. Please findenclosed a letter (Letter for Health Insurance), which you will have to take to the Agency for Health Insurance inthe first week of your stay in Slovenia:-in Ljubljana: Mala ulica 3
in Maribor: Sodna ulica 15
in Koper: Martinčev trg 2
in Nova Gorica: Gradnikove brigade 1

Important: You need to acquire health insurance for Slovenia or the EU covering the time from the submissionof the temporary residence permit, which must be enclosed with the papers for the residence permit that you
give to the embassy.
Students whose Heath insurance will be paid by the Slovenian Ministry must obtain a Slovenian tax number.
After obtaining it, you have to inform CMEPIUS at petra.vilfan@cmepius.si. We also recommend to have somecommercial insurance like CORRIS.
International students require a tax identification number in order to open a bank account (to work via a student
job centre, health insurance, etc.).
You may obtain a tax identification number from the tax office.

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Contact details:
Ljubljana Tax Office, Section for Foreign Citizens(Davčni urad Ljubljana, Odsek za tujce)
Davčna ulica 1, 1001 Ljubljana
Phone: +386 1 369 30 00
Email: gp.durs@gov.si
www.fu.gov.si/en/taxes_and_other_duties/work_with_us/entry_into_the_tax_register_and_tax_number
Office hours:
Mondays and Tuesdays: 8 a.m. - 12 noon and1 p.m. - 3 p.m.
Wednesdays: 8 a.m. - 12 noon and 1 p.m. - 6 p.m.
Fridays: 8 a.m. - 1 p.m.
For Maribor, Nova Gorica or other places, you will need to go to the nearest tax office branch office.

Step 4: ACCOMMODATION
Accommodation will be arranged for you in a student dormitory for the period of the awarded mobility grant andpaid for by the Slovenian Ministry. The organisation of the accommodation depends on the University you arevisiting (see below). The room will be available from the date of your arrival, which you will write on the letter ofAcceptance. If you arrive before that date, you will not be able to enter student dormitory. If you arrive later
than agreed without prior notification, the room will be rented to other students.
There are no additional funds available if you decline already reserved student dormitory accommodation.
Additional funds are available when accommodation can not be provided in student dormitories.
There are no single rooms at the dormitories.
YOU CANNOT MOVE INTO THE DORMITORIES IF YOU DO NOT HAVE A TEMPORARY RESIDENCE PERMIT OR
VISA!
A) Students staying in Ljubljana: Before coming to Slovenia, read the instructions at http://www.stud-dom-lj.si/en and contact thedorm at sprejemnapisarna@stud-dom-lj.si
 You need to bring the 'Letter for the accommodation' and your passport You can ONLY move in during working hours (see below)
 On the day of your arrival, you need to go directly to the reception office (address: Student CampusRožna dolina, Svetčeva ulica 9, Ljubljana) where you will get the keys and the accommodation
contract. They will also register you with the police authorities.
 At the dormitories, you will also receive some documents. Please read them so that you know therules and procedures at the dormitories (moving in and moving out).

5 You will need to check in at the reception office on a working day during working hours. If your arrivalis on a weekend OR outside working hours, you will need to arrange your own accommodation forthat time.
 You can find a map at http://www.stud-dom-lj.si/si/domovi/lokacije/ Working hours of the reception office:Monday, Tuesday, Thursday: 9:00-12:00 and 12:30-14:00
Wednesday: 9:00-12:00 and 12:30-16:00
Friday: 9:00-12:00
On the first working day of the month, the office hours are from 12:00 to 14:00, except on October1st. Check the moving out procedure during/before the holidays.
B) Students visiting the University of Maribor:
For all further information about your accommodation, please contact Bojana Ogrizek-Roganbojana.ogrizek-rogan@um.si
Student dormitories Maribor, Gosposvetska cesta 83, 2000 MariborC) Students visiting the University of Primorska:
For all information about your accommodation, please contact Mrs. Petra Zidar (petra.zidar@upr.si)
D) Students visiting the University of Nova Gorica:
For all information about your accommodation, please contact Mrs. Sabina Zelinscek –Sabina.zelinscek@ung.si
E) Students visiting other institutions:
For all information about your accommodation, please contact your mentor or contact person atyour host institution

Step 5: DURING YOUR MOBILITY
Get to know your host institution and SLOVENIA PRIOR TO ARRIVAL -> check the websites or e-mail your mentor
and/or relevant person if you have questions about the programme of your work. You will find details in thedocument entitled 'Detailed information on your mobility'. You do NOT need to send anything to your hostinstitution, though you MUST contact them and introduce yourself before the actual arrival to Slovenia.
For all student-related matters (student ID and discount coupons), contact the international office of your local
student organisation.
After arrival and checking in at the student dormitory, report to your mentor and/or contact person and ask
them to contact CMEPIUS for your contract.
HOW TO GET THE SCHOLARSHIP FUNDS:
1. After your arrival in Slovenia, go to your mentor and/or contact person at your host institution
2. The host institution contacts CMEPIUS and we will send them your contract by e-mail3. You sign the contract (READ BEFORE YOU SIGN!)

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4. When all 3 parties (you, the dean of your host institution and the director of CMEPIUS) have signed thecontract, CMEPIUS transfers the funds to your host institution
5. With your copy of the signed contract, you can get the funds
6. Ask your mentor or contact person where you can collect the funds

7. Please have some money with you for the first month of your stay.

VERY IMPORTANT: as stated in your Contract and Letter of Acceptance, you need to notify CMEPIUS about any
change IMMEDIATELY (at the latest, 1 month before your arrival, by e-mail scholarships@cmepius.si or by phone+386 (0)1 620-94-59 (Petra). Failing to do so means that your accommodation and financing will no longer beguaranteed. Example: if something goes wrong and you are unable to come on the date your scholarship starts
and if you let us know about it, we can re-book the room. If you do not notify us about changes and you arrive
later than planned, there will be no room waiting for you and CMEPIUS cannot guarantee accommodation.
UPDATES ON CORONAVIRUS IN SLOVENIA
Before coming to Slovenia, you must check information about border crossing for citizens of your country.
The most important and up to date information can be found here:
https://www.gov.si/en/topics/coronavirus-disease-covid-19/border-crossing/https://www.policija.si/eng/newsroom/news-archive/103470-crossing-the-state-border-during-thecoronavirus-epidemic
Any questions?
You can write to CMEPIUS (scholarships@cmepius.si) at any time, but first check our website
https://studyinslovenia.si/study/exchange-programmes/ where you can find plenty of detailed informationand many answers to your questions.

More about studying in Slovenia www.studyinslovenia.si/
ALL THE BEST WISHES

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