Partner Fact sheet
2024-2025
CONTACTS - STUDENT INTERNATIONAL MOBILITY SERVICE
Anne GEORGES
Coordinator for Student International Mobility
ServiceIn charge of incoming students
Tel. +32 2 650 45 76
anne.georges@ulb.be

Tamara SCHULLER
Student International Mobility Service
Head of International Relations
In charge of outgoing students
Tel.: +32 2 650 41 68
tamara.schuller@ulb.be

POSTAL ADDRESS:
Avenue Franklin D. Roosevelt 50 - CP 135
B - 1050 Brussels
Belgium
WEB LINKS :https://sbsem.ulb.be/internationalwww.facebook.com/SolvayInternational

UNIVERSITE LIBRE DE BRUXELLES▪
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Erasmus code: B BRUXEL 04
Founded in 1834
A comprehensive university: covering all disciplines at all levels
12 Faculties, 40 Bachelors, 150 Masters, 20 PhD programmes
4 scientific Nobel Prizes
35,000 students (140 nationalities - 32% foreign students)
310 partnerships

EXCHANGE RELATED INFORMATIONWebsites▪

Incoming Students: https://sbsem.ulb.be/international/incoming-students
The Student International Mobility Service website should answer most of the general questions
your exchange students can have. Therefore, we strongly recommend them to read it carefully. We
will of course remain available for any further questions.

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Faculty Solvay Brussels School of Economics and Management (SBS-EM): https://sbsem.ulb.be/▪

Université libre de Bruxelles (ULB): https://www.ulb.be/Information packages▪

Info Pack 1 (as of May for Term 1, November for Term 2): emailed to the students once nominated▪

Info Pack 2 (as of June for Term 1, December for Term 2): emailed to the students once they haveregistered on-line▪

Info Pack 3 emailed to the students during the welcome week

Orientation week (mandatory)
An orientation week is organised for all SBS-EM exchange students before the beginning of the courses(dates TBC):▪

1st term: 09 – 13 September 2024▪

2nd term: 27 - 31 January 2025

The orientation week consists of:▪

Welcome meeting and Academic Coordinator’s meeting▪

Welcome drink▪

Visit of Brussels▪

Social activities organised by our Student Unions

A buddy system is organised prior to the arrival of our exchange students

ULB CALENDAR (TBC)
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09 September: start of the academic year - Orientation Week (MANDATORY!)
16 September: beginning of the courses
21 December: end of the courses and beginning of Christmas Holidays
06 January: beginning of the exams
25 January: end of the exams and of the 1st term exchange period▪
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27 January: start of the 2nd term - Orientation Week (MANDATORY!)
03 February: beginning of the courses
02 June: beginning of the exams
28 June: end of the exams and of the 2nd term exchange period▪

Early August – early September: resit exams▪

ADMINISTRATIVE PROCEDURES
Nominations…
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Exchange students’ nominations have to be sent by the home university coordinator by email toanne.georges@ulb.be▪

Students’ data required:✓✓✓✓

last namefirst namegender (M/F)
e-mail addressexchange period:• 1st term (September - January)• 2nd term (January - June)• full academic year
✓ number of university semesters already completed (in the field of economics ormanagement)✓

Nominations deadlines:
1st term & academic year: 15 MAY
2nd term: 15 OCTOBER

Registrations…
•to the university:✓✓

mandatory online registration by the students (no other form accepted)->the on-line form does not include registration to the courses
Info Pack 2 including acceptance letter is then emailed to students after the online registration

On-line registration deadlines:
1st term & academic year: 1 JUNE
2nd term: 1 NOVEMBER•

to the courses:✓online form to be submitted during the arrival period

Courses registration deadlines:
1st term & academic year: 26 SEPTEMBER (TBC)
2nd term: 13 FEBRUARY (TBC)LANGUAGE REQUIREMENTS
Although the Université libre de Bruxelles is mainly a French-speaking university, Solvay Brussels School ofEconomics and Management offers a majority of their Master courses in English.
It is therefore possible to build up a courses programme fully in English. Although we don’t require any
language certificate, we strongly recommend that exchange students coming to the ULB should acquire atleast an intermediate (B2) level of French and/or English prior to their arrival.

LANGUAGE COURSES
Students are also being given the opportunity to improve their knowledge of French thanks to free Frenchlanguage courses at university. These courses are subject to an entry level test. More details on:
https://langues.ulb.be/fr/apprendre-le-francais

PROGRAMME
Courses
Exchange students are requested to register to 1 course at least and maximum 30 ECTS. The exact number ofcourses or ECTS credits has to be determined by the home institution.
Students are authorized to select courses from other faculties, but have to register to at least 60% of theircourses at SBS-EM. Courses taken outside our faculty is subject to the approval of the Professor.
The programmes open are at Bachelor 3 (3rd year), Master 1 (4th year) and Master 2 (5th year) levels. We
therefore expect our exchange students to have successfully completed at least 5 semesters of university
studies.
More details and courses list: https://sbsem.ulb.be/international/incoming-students/courses

Exams:•••

Exchange students will take their exams in the same conditions as regular students
Exchange students are NOT authorized to organize their exams individually with their Professors
All students are expected to take their exams during the official exams periods:✓ January (Exams for the 1st term courses)✓ May –June (Exams for the academic year and 2nd term courses)✓ Mid-August – beginning of September (Resit exams for the 1st and 2nd terms courses)
For students from non-European institutions only: should, for very serious academic reasons, your students
not be able to come back to Belgium in order to retake their exams, please note that we can possiblyorganize simultaneous distance exams (conditional to the professors’ agreement and if the time difference
allows this). However, each student from a non-European institution will be able to take a maximum of 2
exams at distance.

Results
The official transcripts of records will be available for the exchange students to download from their“MonULB” portal, late February for the 1st term exchange students and beginning of July for the 2 nd term andacademic year exchange students. No original will be automatically sent, unless required by the homeuniversity.

HEALTH AND MEDICAL INSURANCE
When registering to ULB, students will be covered by our university injury insurance, which is covering them
ONLY for incidents on the campus and on the way to/from the campus. We therefore advise them tocomplement this with a health insurance covering them for health matters, incidents outside “workinghours” and for their other activities. Either student may want to take insurance from home, or register here
when they arrive (social security or private insurance).

ACCOMMODATIONOur university unfortunately doesn’t provide student housing to exchange students. Students may look forindependent, off-campus housing, for which we do offer support.
ULB ACCOMMODATION OFFICE

https://www.ulb.be/en/campuslife/accomodation

ESTIMATED COST OF LIVING
Please find here below a monthly estimated budget (in €):Accommodation
Food
Public Transport
Books & learning materials
Health Insurance Plan (for non EU citizens)
Miscellaneous
Telecommunications

500-700€
4004035257040

BLOCKED ACCOUNT – VISA REQUEST
Our university offers a blocked account service to support our students’ visa requests. Please find all details
on: Blocked accounts at ULB - ULB

CAMPUS FACILITIES/PICTURES
Our university offers onsite numerous facilities, including sports hall, restaurants, bookshop, medical center,etc. For more details, please find the link: https://sbsem.ulb.be/international/incoming-students/practical-information
VIDEO exchange programme, including students’ testimonies: Why choose Solvay Brussels Schoolof Economics and Management as an international student ? - YouTube