NTCIR-17 / EVIA 2023 Call for Travel Support Application(Due: 15th November)
Dear NTCIR-17 / EVIA 2023 participants,
We are pleased to announce that travel support is available for students and early career
researchers. If you’re interested in the opportunity, please read the following instruction
carefully and apply as soon as possible.
ELIGIBILITY
Participants of NTCIR-17 Conference and/or EVIA 2023 who meet ALL of the following
criteria are eligible to apply. Please contact us if you would like to know your eligibility.
-Oral and/or poster presenter (either at NTCIR-17 or EVIA 2023)-Students and early career researchers (e.g. Post-Docs and young faculty members)-

Those who do not receive airfare from any other parties

COVERING POLICY
The travel support covers part of actual airfare cost only. The support has the upper bound assuggested below. However, you are expected to purchase an economical ticket so that more
people can benefit from the travel support program. Flight must be between your place andTokyo (including transits).
The upper bound of support is provisionally set as follows. This does not mean you should
spend as much as the upper bound. Please read our covering policy (see above). The exact
amount will be informed in a notification email.
-Europe: 150,000 JPY-

North America (East Coast): 120,000 JPY-

North America (West Coast): 100,000 JPY-

Australia/New Zealand: 100,000 JPY-

South-East Asia (e.g. Singapore): 70,000 JPY-

East Asia (e.g. China): 50,000 JPY

Please note that all amounts are subject to change at the end of the next month.
REIMBUSEMENT

Awarded amount will be reimbursed in cash (JPY) at the conference. No other means will beprovided.
APPLICATION
Please send an email to us (ntc17-support at nii.ac.jp) with the following information andfiles. The subject of your email must be “NTCIR-17 Travel Support Application.” “Supervisor”
can be your boss or line manager if you’re not a student.
-Your full name (on passport)-

Affiliation with country-

Your affiliation’s email address-

Position-Full name of your supervisor with email address-

NTCIR-17/EVIA 2023 Registration Number-

Presentation title and author list-

Participated task and Team name (if applicable)-

Reference letter from your supervisor (optional but desirable)-

Copy of your e-ticket and airfare payment receipt-

Please write a statement that confirms that you do not receive additional airfare support
from other sources. Reference letter supporting this statement is also desirable.

IMPORTANT DATES-Application deadline: 15th November 2023 (Midnight JST)-

Notification: 24th November 2023-

Conference: 12th-15th December 2023

SELECTION POLICY
Selection committee members will review the applications and make the final decision withfeedback from relevant task organizers where appropriate. Priorities will be given to students,
oral presenters, and those who made significant contribution to the NTCIR-17 tasks (ifapplicable). Please note that the number of awardees will be determined based on the support
received from sponsors.
NOTE
Please note that travel support awardees might be asked to help us running and supportingthe conference as a member of volunteer staff (several hours in total).

CONTACT
Please contact us for any enquiry regarding the travel support.
-Email: ntc17-support at nii.ac.jp

NTCIR-17 Travel Support TeamTravel Support Chair: Yohei Seki (University of Tsukuba, Japan)