Handling of Research Assistants for the NIG Special Collaborative Research Students
February 1, 2017
as determined by the Director General of NIG
Last revised on February 8, 2024

PurposeThis handling is purposed for development of research capacity of outstanding graduate students,
concerning research assistants (hereinafter “RA”) provided in Article 6, paragraph 2 of the “Guidelines for
NIG Special Collaborative Research Students”, and set forth the necessary matters to improve theenhancement of research system of newly employed faculty member at the National Institute of Genetics(hereinafter “NIG”).

Eligible Person
1. Person who are able to engage in RA is the NIG Special Collaborative Research Students (hereinafter"research students") aiming to obtain doctoral degree with excellent ability and motivation of becominga researcher. Those seeking temporary training to acquire research skills are not eligible to apply.
2. In principle, faculty members who can apply for RA screening for the research students are those havebeen appointed to the NIG for less than two years.

Exclusion from Application
1. Postdoctoral researchers supported by JSPS’s Special Fellowship for Young Scientists (DC1 or DC2) orgovernment-sponsored international students shall not be eligible for RA positions.
2. In principle, research students receiving financial support from scholarships from their universities,
Japan Student Services Organization or foundations are no eligible. However, this does not apply if the“Working Group on NIG Special Collaborative Research Students” (hereinafter “the Working Group”)
decides to approve the application as a result of their screening.
3. In addition to those prescribed in the preceding two paragraphs, the Director General of NIG may
approve the applications for RA screening if the persons deemed particularly necessary.

Application ProcedureThe host faculty who wishes the RA screening for their research students should complete Attachment 1“Employment Application of Research Assistant for the NIG Special Collaborative Research Students” andAttachment 2 “Curriculum Vitae” and “Research Proposal (for Special Collaborative Research Students)”,
respectively, and submit them to the Chair of the Working Group.

Screening Process
1. The Working Group will examine the research skills and expected work performance of research
student who has applied described in preceding article.
2. The screening standard will be based on the condition that the research student possesses thequalifications and research capabilities equivalent to or better than the level of students enrolled in theGenetics Program, the Graduate Institute for Advanced Studies, the Graduate University for Advanced
Studies, SOKENDAI, where he/she will be working as a RA.
3. An interview shall be conducted to concerned research student when the Working Group deemed it
particularly necessary.

Result of Screening
The Chair of the Working Group shall report the result of screening as in preceding article to the Director
General of NIG, as well as notify the applicants Attachment 3 “Report of Screening for the ResearchAssistant for the NIG Special Collaborative Research Students”.
Working hours
The number of working hours of RA shall be approximately 20 hours per week with a maximum total of 500
hours per one business year. In addition, the number of working hours may be reduced for those persons

prescribed in the proviso of Article 3, paragraph 2, by a decision of the Working Group.

SalaryThe salary and other employment matters of RAs shall be prescribed by the “Employment Regulations andOther Rules for Part-Time Employees of the Research Organization of Information and Systems”

Rules to be Observed
1. The employer shall take adequate care that RA activities do not interfere with the RA’s research guidance,classes and/or other student duties.
2. The researcher student employed as an RA observe the followings:(1) to present a progress report on the current project at the “Life Science Progress Poster Presentation”
to be held twice a year at NIG;
(2) to actively take part in the events (such as the Life Science Retreat) in which students of Genetics
Program, the Graduate Institute for Advanced Studies, the Graduate University for Advanced Studies,
SOKENDAI are expected to participate; and(3) to clearly state in his/her papers, conference presentations, etc. that he/she is a “Special Collaborative
Research Students at the National Institute of Genetics”.

Miscellaneous Provisions
In addition to the provisions of these rules, necessary matters concerning RA shall be decided separately by
the Director General of NIG.

Supplementary ProvisionThis policy shall come into effect on February 1, 2017.

Supplementary ProvisionThis policy shall come into effect on October 1, 2019.

Supplementary ProvisionThis policy shall come into effect on February 8, 2024.

Attachment 1

yyyy/mm/dd

Employment Application of Research Assistant for the NIG Special Collaborative Research Students
To: Prof.

〇〇〇〇,The Chair,
Working Group on NIG Special Collaborative Research Students

Host faculty
Laboratory
Position/NameSpecial Collaborative
Research Student
Name／University (grade）
Research Contents of Special
Collaborative ResearchStudent

Status of Research Guidance

Job Details, etc., for RA

Remarks／Attachment 2
yyyy/mm/dd

Curriculum Vitae
Affix yourphoto
here.

Name

Date of Birth

Height 36-40㎜
Width24-30㎜（yyyy/mm/ddyrs

Male ・ Female

old ）

Phone

Address

Fax

Cell Phone
No.
Year

E-mailMonth

AcademicBackgroundandWork History

Academic Background

Work History

Up to present□Yes／□No

If yes, please describe the support below in as much detail as possible.
Organization：
Amount of Support：
Are you receiving any
financial support fromanother organization?

Research Proposal (for Special Collaborative Research Students)
Research PlanResearch Title

Past Research Contents and Achievements （ If you have any certificate or reference for theachievements, please attach them here.）Attachment 3
yyyy/mm/dd
Report of Screening for the Research Assistant for the NIG Special Collaborative Research Students
To: Host faculty〇〇〇〇,The Chair,Working Group on NIG Special Collaborative Research Students

We are pleased to inform you of the result of screening for the following NIG Special Collaborative Research
student, which application was received on ◯, ◯.

Name
Name of the Enrolled
University (grade)Accepting Period for
the NIG Special
Collaborative ResearchStudents□The Working Group approves the NIG Special Collaborative ResearchStudent’s application for employment as an RA after confirming his/her
Result of Screening

research skills and work performance.
□Not Approved
Reason：□Standard number of hours: Within the range of 20 hours per week/
total hours of 500hours.

Working Hours□Exceptional number of hours:
hours.
Reason：Special Notes

hours per week/ total hours of