Why Use a Virtual Data Room?

Virtual Data Room (VDR)
A VDR is a secure digital platform that allows you to easily and productively conduct a high-value transaction — such as a merger,acquisition, IPO, capital raise or debt security offering — by safely sharing confidential company information with potential buyers,advisors and partners.

Advantages of using a VDRWhen it comes to executing high-value transactions, a virtual data room is superior across the board tomanual processes. Here’s why.
SPEEDExecute deals faster and close at a higher value• Instantly reach unlimited buyers from aroundthe world, allowing prospects immediate,
simultaneous access to documents• Bring potential buyers on board faster oncethe deal turns to bid• Allow buyers to complete the due diligenceprocess more quickly, from anywhere
SECURITYA VDR is more secure than using amanual process• Centralized workspace with granularpermissions to access documents and data
• Highly encrypted data and regulatorycompliant processes• Information Rights Management (IRM) tools
protect data in transit and at rest

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COST
A purpose-built VDR can save as much as 90%
over the cost of using a physical data room
• Free buyers from the time constraints andtravel expenses of physical due diligence• Automate reporting, audit trails and archiving• Conduct remote operational due diligence,
reducing the need for site visits

PRODUCTIVITY• Tools like drag-and-drop document upload
save weeks over prepping a physicaldata room• Online support and service teams can provide
instant, full-team help and problem-solving• Other key deal process, like AI-assisted
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What to look for in a VDR

The risks of not using a VDR

All VDRs are not created equal. When deciding on a virtual
data room provider, select one with a proven track recordand a history of success in assisting global clients withlarge, complex deals. Use the checklist to find the VDR
that’s right for your deal, from a provider you can trust.

Manual processes and unsecured communications —such as email or consumer-grade sharing solutions likeDropBox — often do not protect confidential company
information and deal data the way a VDR can. Here’s
what could be missing, putting your deal and even yourcompany at risk:

Be sure the VDR you select features:✓ An easy-to-use interface: Preconfigured workflowsthat let you set up fast and focus on your deal, notthe technology• No audit trail: Teeing you up for regulatory violations• No control over document access: Your files can beshared with anyone — including your competitors✓ A feature-rich toolset: Productivity-driving options forevery kind of deal, like Q&A and integrated redaction• No integrated redaction: Documents must bedownloaded, manually redacted and then re-uploaded✓ Artificial intelligence-assist: Providing real-timeinsights and buyer tracking — an absolute must to
remain competitive in today’s markets• No data encryption: Increasing the risk of IP theft✓ Solutions across the entire deal lifecycle: A single,
seamless experience from deal prep through deal
marketing, due diligence, closing, post-merger
integration and deal archiving✓ Automated audit trails and reporting: Be ready for
regulatory oversight from day one• No information rights management: Unsuccessful
bidders and their partners can have your personal
information in their files forever• No control over reproducing your disclosures:
Enabling unauthorized printing, downloading
and copying of your company information• Limited support: If you have a tech problem in the
middle of a deal, you may be on your own✓ Mobile capabilities: So you track deal progress on
the road, day or night

Be sure the VDR provider you trust offers:

PR OVEN S E CU R I TY

DE M ONSTR ATE D TR AC K RE C ORD

With the latest ISO certifications andcustomer-led security tests

A solid history of helping major clientsworldwide on all types of deals

G LO BA L S E RVI CE NE TWO R K

BROA D M A RK E T K NOWLE DGE

Full-team support in all markets, inevery major language

Experience in all sectors and industries

Learn more about Intralinks’ technology-enabled services for global dealmaking,alternative investments and capital markets communities at intralinks.com
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