All Instructors:
Adoption of Smart 給与明細 (Smart Pay Statement) Web-based payslip system

The Smart Pay Statements Web-based payslip system will be adopted as part of our effort to improve
Flowchart

By offering digitally distributed
payslips, instead of printed ones,
we will improve service for theinstructors, and reduce officeprocessing and costs associatedwith printed pay statements.

On-campus

Off-campus

TU Staff
Labratory
Officeaccessible fromHome
Business Trip

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教員グループウェア

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Web-based payslip system
Smart Pay Statement

Improved services
Enables instructors to view their pay statements when they want, even at home or while on
business trips. A list showing their salary payments for the year can also be viewed. Instructors
will be able to view up to three years of pay statements (as of current plans), starting from
November 2012.
Reduced office processing and cost
The office staff will no longer need to spend time sorting and distributing (printed) pay statements,
and will be able to use that time for other tasks.
Reduces cost through adoption of paperless office.

In order to maximize reductions in office processing and cost, please cooperateby consenting to receive payslips via digital distribution, and canceling yourScreenshot

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Smart Pay Statements will be added as a new item on theInstructor Groupware menu. Please follow the below instructions tolog in.

I. Logging in(1) On the Tohoku University
website, click Faculty and Staff.

(2) Enter your Tohoku University ID
and login(3) Click on 教職員グループウェア(Instructor Groupware).
Instructor Groupware will start ina separate screen.

Connecting from off-campus
Set up マトリクス認証設定 (Matrix Authentication) in advance.
For details, see: http://www.bureau.tohoku.ac.jp/portal/tu-portal.html#onepas(1) Log in to the Tohoku University
Portal Site from on campus, andclick マトリクス認証設定 (MatrixAuthentication).

(2) Click the 選択 (Select) button.

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(3) Choose three images,
then click the 決定(4)

On the confirmation screen, clickthe OK button.

(5) Confirm that the images
have been selected, thenThe Instructor Groupware
screen will be displayed.
(4) On the 全学用 (Universitywide) tab, a section titled
Smart給与明細 (SmartPay Statements) will be
Depending on the environmentof your account, after you log in,
you may not be able to see theSmart Pay Statements correctly.
Should that be the case, pleaseclick F5 key to renew the siteand show the correct Smart
Pay Satements.

Click the "ログインする"
button in the Smart Pay
Statements area.

(5) To cancel your printed pay
statement, and authorize webbased pay statements, check the
承諾チェック (Authorize) box,
then click 明細画面に進む
If you have alreadygiven your consent,
this screen will beomitted.

After a moment, you will
be able to proceed to thepay statement screen
without having to check

A list of pay statements willbe displayed.
(6) Set the 対象年 (year) andclick the dates of the relevant
The pay statement will beshown in a separate screen.

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Pay statement will be(7) A printout can be made byclicking 画面印刷 (print*Your Web browser's printing
feature will be used.
*The default printing format is
A4 portrait, but this can bechanged with the print
properties in the print dialog

Click 画面を閉じる (closescreen) to leave this screen.

(8) Click ログアウト (logout) on
the screen's upper-right side
Then click 閉じる (close) toclose the screen.
To prevent your informationfrom being leaked, be sure tolog out when you're finished.
Also, log out of theGroupware and Portal sites.

Web Menu
We plan to add a Smart Pay Statements item to the Instructor Groupware. website menu when
operation of the system begins (planned for late March, 2012).
For those who usually use the 部局用 (departmental) or 個人用 (personal) tabs on the Groupware
Desktop, Smart Pay Statements will be available from the Web menu, without switching to the 全学
用 (university-wide) tab.

The desktop layout can be set so that Smart Pay Statements is displayed on the 個人用 (personal)
tab desktop. Adjust your settings as per your preferences.

5 / 6II. Receiving notifications related to Smart Pay Statements
Monthly announcements regarding updates to pay statement information will be displayed in Announcements
for all Staff on the Instructors Groupware bulletin board.
These announcements can also be received by e-mail in the form of a "digest mail," so we recommend
registering an e-mail address.
Register Mail Address ( Integrated Electronic Authentication(1) Click on 統合電子認証システム (Integrated ElectronicAuthentication System) on the(2) Click on the Profile tab, then on
the Account Attributes tab. Enter
your mail address in 職員用メールアドレス (instructor mailaddress), then click the Save

Digest Mail Settings (Instructor Groupware)
You can set up your account to receive e-mail bulletins with the Instructor Groupware.
*The Seiryo instructors (excluding office staff) are not yet configured to formally use thedigest mail feature, so they will not receive digest e-mail even if they perform this setting.
Thank you for your understanding.

配信対象を選択できます。

各種オプションを設定できます。

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