Maker Faire Tokyo 2019
Maker Application Guidebook
Saturday August 3 – Sunday August 4
Tokyo Big Sight
West Exhibition Hall 3+4
O’Reilly Japan, Inc.
2019.04.04© 2019 O'Reilly Japan, Inc.

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ABOUT Maker Faire Tokyo 2019
Event Schedule
EventMaker Faire Tokyo 2019

Schedule

Saturday, August 3, 2019, 12:00 p.m.-7:00 p.m. (JST)
Sunday, August 4, 2019, 10:00 a.m.-6:00 p.m. (JST)*Hours may change.

Set-Up Day:

Friday, August 2, 2019 – evening (JST)Saturday, August 3, 2019 – morning (JST)*Hours to be announced later in the manual.

Event Venue

Tokyo Big Sight West Hall 3 and 4
3-11-1 Ariake, Koto-ku, Tokyo, Japan 135-0063

Admission for Visitors

Ticketing Services :(Single Day Tickets)

Adult 1000 JPY / Youth (Ages 18 & under) 500 JPY
At the Entrance (August 3 & 4, 2019) :Adult 1,500 JPY / Youth (Ages 18 & under) 700 JPY*Pre-school Children: Free.
*Valid for entry on either Saturday or Sunday. Weekend Passes (2-day) are not provided.
*Makers & Sponsors will get a limited number of tags depends on your category orprogram. Please check the manual before buying tickets.

Organizer

O’Reilly Japan, Inc.

Official Accounts & Tags

Website: https://makezine.jp/event/mft2019/
Twitter: @make_jp
Facebook: Make: Japan

https://www.facebook.com/MakeJapan

Instagram: @make_jp
YouTube: MakeJapan© 2019 O'Reilly Japan, Inc.

https://www.youtube.com/user/MakeJapan

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PROGRAM Call For Makers
Maker Faire Tokyo showcases the amazing work of all kinds and ages of makers—anyone who isembracing the do-it-yourself (or do-it-together) spirit and wants to share their accomplishments with anappreciative audience.
We fortunately have received applications more than the exhibit spaces. Please note that not all
applications will be accepted. Once you apply for the maker exhibit entry, we will contact you to tellwhether you win an exhibit ticket by the beginning of June 2019.

Applications Close – May 8, 2019, 1:00 p.m. (JST)How to Exhibit
An 2-day exhibit to show-off your project(s), how you made them, and inspire people to make (includes
Individuals, Groups, Non-Profits and Businesses)••

Basic exhibit space (21002100mm) +1 table (1800600mm) & 2 chairs *If your projectrequires larger spaces, submit a request on the Maker Application Form. Extra space fee might beinvoiced additionally.
4 Maker Tags (passes): Free (Extra cost 1,000 JPY/1 pass) 4 Maker Tags will be given at theInformation counter of Maker Faire Tokyo. If you need 5 or more, the Maker Tags will be available onsite (cash only).

Maker (Non-Profit): Free
These are the individuals or groups who are demonstrating a skill or craft, showing a finished piece ofwork and explaining it, and/or teaching a skill or leading a hands-on activity.
Commercial Maker: Basic exhibit space fee is 21,600 JPY
These are the individuals or groups who would like to sell products or have charged workshops alongwith demonstrating what they make at their maker exhibit.
Company: Basic exhibit space fee is 108,000 JPY
These are the businesses that want to demonstrate what they make and/or how it works, in aninteractive environment.
Sponsor: See & Apply at Sponsorship Opportunities https://makezine.jp/event/mft2019/en/
When applying, you are required to provide a project photo. Please have these ready before you start
your application. Immediately after submitting your application, you will be sent a confirmation letterwith your Exhibit Name. If you have not received this letter, contact makers@makejapan.org.

© 2019 O'Reilly Japan, Inc.

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PROGRAM Call For Makers
Presentation, Workshop, Live Performance and Outdoor demonstration
Optional activities (Presentation, Workshop, Outdoor demonstration) are limited and your request will
be considered. You will receive a confirmation email about optional activities. Translation service is notprovided at the Stage, Workshop area, and Outdoor area. If your optional activity is approved, please be
ready to host your session in Japanese.
•The Workshop fee will be invoiced if your application is approved.
TypeMaker (Non-Profit)

Commercial Maker

CompanyWorkshop FeeFree

21,600JPY

108,000JPY

Internet Connectivity• If your booth activities rely on Internet connectivity, it is essential that you order the necessaryservices. A public or rental Wi-Fi network (you need to register or order in advance) might be•

unreliable for sustained booth activities due to high traffic and interference.
Those who conduct the presentations and workshops should bring the proper preparations without
any Internet connectivity in case of unstable network condition.

Electrical Services••

One electric outlet on each space is available.
Please bring your own voltage converters.

Exhibit• Basically the space is empty except rental tables, chairs, and an electrical outlet. Please bring the•••necessary items and equipment by yourself.
Please note that fabric items (flag, curtain, tablecloth, carpet), plywood for display and other similar
goods must be fireproofed due to the Japanese law.
No exits, fire fighting equipment, or emergency equipment may be blocked or obstructed under any
circumstances.
Please take all of your trash and disposal items home when you leave.

VISA Supporting Service• Start your VISA process early. We can arrange supporting documents for your VISA process.
10,800JPY/Shipping [Deadline for application for VISA supporting service : June 17]© 2019 O'Reilly Japan, Inc.

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PROGRAM Call For Makers
Safety & Prohibited Issues• All exhibits and dangerous materials you are going to bring must be submitted through this Makers
Application Form and/or Final Registration. Describe all possible safety issues. Non-Registereddangerous materials must be removed from the exhibiting spaces.
•Exhibiting with fire (any size of flame) and/or bringing fuel (liquid, gas, ex. hydrogen) on site
are prohibited by Japanese law.

•The Fire Department will inspect your exhibit during set-up (August 2 evening or August 3 morning)
according to the Final Registration you submit. Organizer will notice you the inspection schedulelater, if you are required to be present during the inspection. Makers and sponsors must be at theirspace and ready to exhibit when the Fire Department arrives. Non-Registered dangerous materials
must be removed from the exhibiting spaces.

Dangerous materials or projects requiring permit list
1.

Lithium-ion battery, Lithium polymer battery

2.

Heating tool such as soldering tool3.

3D printer (with inflammable materials such as resin, alcohol and so on)4.

Laser equipment such as laser cutter

5.

CNC

6.

Flying project such as drone, model airplane, balloon

7.

Huge project taller than 3m

8.

Projects containing food9.

Project which needs high voltage

10. Chemicals
11. Project which uses frequencies
12. Project which uses liquids such as water
13. Ceiling structure such as dome, tent14. Living animals and fishes
15. Other dangerous materials or tools•At Maker Faire Tokyo 2019, giving away, selling, or sampling food/beverage (packaged orunpackaged) without organizer’s permission is not allowed.

•Management reserves the right to restrict exhibits, displays, demonstrations, presentations, orworkshops that become objectionable because of noise, method of operations, materials, safety, or
any other reason.

© 2019 O'Reilly Japan, Inc.

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PROGRAM Call For Makers
Note•Applicants of the Commercial Makers and Companies are also reviewed.

•Please hand carry your project and luggage to/from the Faire site during Set-Up and Tear-Down
hours.

Terms & Conditions of Participation•You agree to comply with all applicable laws, including Radio Act in Japan, the Maker Application Guidebook, and any otherrequirements, and/or rules & regulations issued by us in connection with Maker Faire Tokyo. You are responsible for obtaining
any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary
licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable toyour participation in Maker Faire Tokyo. We may terminate this Agreement and/or your participation in Maker Faire Tokyo if
you violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

•O'Reilly Japan, Inc. is not responsible for and shall not be liable to you for any damage, loss, harm, injury or death to yourperson, property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake,water, unavailability of facilities, any errors or omissions in Maker Faire-related materials, insufficient participation, accident, or
any other reason in connection with Maker Faire Tokyo or related activities (such as staging), except to the extent directly
attributable to our willful misconduct or gross negligence.

•You and your Exhibit may appear in recordings of Maker Faire Tokyo and related promotional or documentary materials. Your
rights are waived to any images and/or recordings you may appear in while at Maker Faire Tokyo and any/all related
promotional or documentary materials.

•“Make:” and ” Maker Faire” are registered trademark of Maker Media Inc..

© 2019 O'Reilly Japan, Inc.

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HOW TO Apply & Contact
Makers Schedule

Deadlines

1.

Deadline to submit on Maker Application Form.

May 8, 2019, 1:00 p.m. (JST)2.

After reviewing all applicants, we will email you to confirm yourapplication. Please note that not all applications will be accepted because

June 4, 2019

the exhibit spaces are limited.
----- Accepted Makers ---------------3.

The Commercial Makers and Companies will be invoiced for the fullamount of the Exhibit Fee and optional cost (extra Spaces and soPayment
June 13, 2019

on/JPY). These Fees are non-refundable in any circumstances.
Bank transaction charges are not included in this amount. All transaction charges are to be borne by theapplicant, OUR. Otherwise, we will invoice you all bank transaction charges for each payment after theevent. Please note that the application will be completed after our receipt of your Exhibit Fee and optionalcost. Otherwise, the exhibit acceptance will be cancelled.

4.

Deadline to submit Final Registration.

June 17, 20195.

Maker Manual will be emailed.

Early July, 20196.

4 Maker Tags (Passes) will be given at the Information counter of Maker
Faire Tokyo. Maker Tags (Passes) are required to enter the faire place evenduring the set-up and the teardown (pre-school children : free) . You can also
buy extra tags at Information counter of Maker Faire Tokyo (Cash Only).

August 2-3, 20197.

Set-Up Day

August 2-3, 20198.

Event Day

August 3-4, 2019

Note: Please plan your stay early! Most of the accommodations in Tokyo may be full up because of thereservations by visitors during summer vacation.
For more information, visit the Tokyo Big Sight Website (http://www.bigsight.jp/english/).
Thank you for your interest in participating in Maker Faire Tokyo 2019. We are looking forward toseeing you in Tokyo!

Maker Faire Tokyo Maker Team Contact : makers@makejapan.org© 2019 O'Reilly Japan, Inc.

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