IAFOR Education Conferences 2024
Sponsorship & Exhibition Prospectus

IAFOR Sponsorship & Exhibition Prospectus

1About IAFOR
Founded in 2009, The International Academic Forum (IAFOR) is a politically independent,
non-partisan, and non-profit interdisciplinary think tank, conference organiser, and publisher.
Based in Japan, its main administrative office is located in Nagoya and its research centre is in
the Osaka School of International Public Policy (OSIPP), a graduate school of Osaka University.
IAFOR runs research programmes and events in Asia, Europe, and North America in partnershipwith universities and think tanks and has also worked on a number of multi-sector cooperative
programs and events, including collaborations with the United Nations and the Government ofJapan.
IAFOR is comprised of three entities:
The IAFOR General Incorporated Association (Japan) operates as a social enterprise, registeredas a non-profit entity under the laws of Japan.
The IAFOR Research Foundation is a private nonprofit foundation, registered in the State ofCalifornia and a 501(c)3 organisation under US tax code.
The IAFOR Research Centre is housed in the Osaka School of International Public Policy (OSIPP)
at Osaka University and the Centre’s funds are administered through Osaka University, aJapanese National University.

IAFOR Sponsorship & Exhibition Prospectus2Conferences
Each year, IAFOR brings together thousands of academics and professionals worldwide throughits interdisciplinary conferences, held both globally and online.
IAFOR has organised conferences in Tokyo, Osaka, Kobe, and Kyoto (Japan); London and
Brighton (UK); Barcelona (Spain), Porto (Portugal), New York, Virginia, Rhode Island, and Hawaii(United States); Hong Kong (Hong Kong SAR), Singapore, Chiang Mai (Thailand), Bali
(Indonesia), and Dubai (UAE).
For more details about our conferences, please follow: https://iafor.org/conferences/

Why Sponsor?
As a sponsor, your organisation will receive recognition for supporting the professional
development of educators and academic researchers across the globe. Enhance your brandvisibility among a far-reaching audience of academic researchers, education specialists,
university deans, school heads, government officials from country ministries of education, andother academic researchers from around the world.
In this dynamic and globally connected world, our conferences, with a thematic focus
encompassing Education, Arts, Media, and Culture, offer a unique opportunity to engage with arich tapestry of ideas, cultures, and perspectives. It’s an ideal setting to explore interdisciplinary
themes and collaborate with scholars from around the world.
Conferences are about starting quality relationships, and IAFOR conferences are no different. As
a network, IAFOR strives to make our conference spaces as much about quality interaction as
they are about research, because we know that bringing together professionals from different
backgrounds often leads to groundbreaking solutions. An IAFOR conference might just be theplace your organisation finds its next great partnership.

IAFOR Sponsorship & Exhibition Prospectus

3Key Demographics
Our Website Visitors
145,000 unique website visitors per month:Age Breakdown

By Location

18-24
25-34
35-44
45-54
55-64
65+

Southeast Asia
Northern America
Eastern Asia
Southern Asia
Northern Europe
Western Asia
Australasia
Western Africa
Western Europe
Southern Europe

19.27%
37.39%
19.57%
12.52%
7.18%
4.06%

Gender Breakdown
Female
Male

60.1%
39.9%

25.21%
18.00%
15.72%
10.02%
6.32%
4.79%
3.46%
3.45%
3.04%
2.34%

In Market Segment
Education/Post-Secondary Education
Employment
Travel/Hotels & Accommodations
Education/Primary & Secondary Schools
Travel/Air Travel
Software/Business & Productivity Software
Employment/Career Consulting Services
Financial Services/Investment Services
Education/Test Preparation & Tutoring
Education/Foreign Language Study

4.08%
3.06%
3.04%
2.96%
2.77%
2.58%
2.14%
1.94%
1.81%
1.76%

(Source: Google Analytics 2018-2019 data)

IAFOR Sponsorship & Exhibition Prospectus

4Who Attends IAFOR Conferences?
Education Level
Doctoral Degree
Master’s Degree
Bachelor’s Degree
Other

56.1%
30.4%
10.8%
2.7%

(Source: Abstract Submission Data 2018-21)

Position
Business
Business Employee
Business Manager
Business Owner/Executive

0.4%
0.4%
1.0%

Public Service
Civil Servant
School Administrator
School Teacher/Instructor

0.9%
1.9%
4.5%

University Faculty
University Administration
University Assistant Professor/Lecturer
University Postdoctoral Fellow or Instructor
University Professor/Principal Lecturer

2.2%
42.5%
3.5%
10.9%

Students
University Doctoral Student
University Postgraduate Student
University Undergraduate Student

14.2%
6.6%
3.2%

Independent Scholar

2.5%

Other

5.3%

(Source: Abstract Submission Data 2018-21)

IAFOR Sponsorship & Exhibition Prospectus5

I. Sponsorship Overview
We appreciate your support in making IAFOR conferences a success. With your sponsorship.
you will receive outstanding advantages and recognition linked to your support level.

Sponsorship Item

NumberAvailable

Price

Welcome Reception Sponsorship1$10,000

Lunch Symposium Sponsorship3$10,000

Conference Dinner Sponsorship1$5,000Special Panel Discussion Sponsorship2$5,000Conference Guide Book: Outside Back Cover1$10,000

Delegate Lanyard Sponsor

1$5,000Conference Bag Sponsor

1$10,000

Scholarship Sponsor (Onsite Presenter from Overseas)10$3,000Scholarship Sponsor (Online Presenter from Overseas)

10

$500

Gold Sponsor

1$10,000

Silver Sponsor

3$6,000Bronze Sponsor

5$4,000All prices are in USD and include 10% Japanese Consumption Tax.
If you do not find a suitable sponsorship item, we are happy to work with you to develop atailor-made benefits package.

IAFOR Sponsorship & Exhibition Prospectus

6

I. SESSION SUPPORT OPPORTUNITIES
Welcome Reception Sponsorship: $10,000 (Exclusive)
Supporters will have the opportunity to promote themselves through an evening networking
reception to which all registered attendees are invited:● Opportunity to provide attendees with items bearing the Sponsor’s logo.
● Sponsor’s logo will be displayed prominently on the Networking Reception signage● Logo on conference website, in the conference guide, and Abstract Book

Lunch Symposium Sponsorship: $3,000 + (lunch box cost x expected attendance)
Opportunity to organise a Lunch Symposium, up to 60 minutes (programme subject to theapproval of the Conference Organising Committee):● Includes hall rental, standard audio/visual equipment, display table, and access to the
speakers’ preparation room
● Permission to use the phrase: “Official Supporter of [IAFOR Conference]” in marketing
materials● Lunch Symposium title, schedule, and programme will be displayed at the entrance of thehall● Lunch Symposium will be clearly indicated in the Conference Guide as “Sponsored
Session”● Table to display materials at the entrance of the hall during the session● Logo on conference website, in the conference guide, and Abstract Book

Conference Dinner Sponsorship: $5,000
Sponsors will have the opportunity to promote themselves through a Conference Dinner:● Dominant placement of ONE (1) banner provided by the Sponsor at the Dinner● Opportunity to distribute corporate souvenirs (subject to approval)● Logo on conference website, in the conference guide, and Abstract Book
Terms and Conditions:● Capacity of the restaurant is 50 - 150 pax.

IAFOR Sponsorship & Exhibition Prospectus

7Special Panel Discussion Sponsorship: $5,000
Opportunity to organise a Special Panel Discussion, up to 90 minutes (programme subject tothe approval of the Conference Organising Committee):
●
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Includes room rental, standard audio/visual equipment, display table, and access to the
speakers’ preparation room
Permission to use the phrase: “Official Support to [IAFOR Conference]” in marketing
materials
The Panel Discussion title, schedule and programme will be displayed at the entrance ofthe room
Clearly indicated in the Conference Guide as: “Special Panel Discussion”
Table to display materials at the entrance of the room during the session
Acknowledgement in the Exhibition section of the Conference Guide, Sponsors’ Board
on-site and on the Conference website with hyperlink to Sponsor’s homepage
Invited guests with Complimentary Tickets can only attend the Sponsored Panel
Discussion
Opportunity for a 5 minute address to introduce the panel
Logo on session slides
Logo on conference website, in the conference guide, and Abstract Book

Session Sponsorship: $5,000
Opportunity to sponsor a keynote or featured speaker:
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Includes room rental, standard audio/visual equipment, display table, and access to the
speakers’ preparation room
Permission to use the phrase: “Official Support to [IAFOR Conference]” in marketing
materials
The Panel Discussion title, schedule, and programme will be displayed at the entrance ofthe room
Clearly indicated in the Conference Guide as: “Special Panel Discussion”
Table to display materials at the entrance of the room during the session
Acknowledgement in the Exhibition section of the Conference Guide, Sponsors’ Board
on-site and on the Conference website with hyperlink to Sponsor’s homepage
Invited guests with Complimentary Tickets can only attend the Sponsored Panel
Discussion

IAFOR Sponsorship & Exhibition Prospectus8II. Print Advertisement
Maximise your visibility in the Conference Guide, of which all attendees will receive a hard copy
of. A PDF version will also be published on the Conference website and published on the Issuu
publishing platform.
The Conference Guide is produced in a high quality print form and is given to all conference
registrants and exhibitors at the time. The Guide is printed in full colour and contains all theimportant information attendees require at the conference.
All advertisements will also be published online in the Conference Programme & Abstract Book
(ISSN: 2433-7544) which is archived on the conference website and on the issuu publications
platform.
IAFOR puts a lot of investment into its publications, so they are well-conceived andprofessionally designed and produced, so as to be aesthetically pleasing, easy to navigate andpractical.

Conference Guide Advertisement
Item

ColourWidth x HeightPrice (USD)

Outside Back CoverFull Colour

A4 (210mm x 297mm)$10,000

Ad Specifications:● File formats: PDF, Illustrator, EPS with fonts outlined, any image format (JPG, GIF, etc.) inas high resolution as possible. Advertisements that require further work (damaged or
corrupted files, missing linked files, wrong sizing, etc.) will be charged for
Full Page Ad:● 210 mm (width) x 297 mm (height), plus 3 mm bleed all round (effectively 216 mm x 303
mm)● Set critical elements, for example text, at least 10 mm in from the page edge

IAFOR Sponsorship & Exhibition Prospectus

9Delegate Lanyard Sponsorship (Exclusive)
Only one lanyard sponsor is available per conference
Every delegate must show their badge to access all academic sessions, making this a fantastic
branding opportunity. The exposure also continues outside the conference with many images
and videos showing delegates with their badges.
Item

Price (USD)

Delegate Lanyard Sponsor$5,000Lanyard Sponsorship includes the following:● Sponsor’s logo on the Lanyards, recognition on the conference website and in the
Conference Guide as a sponsor● Supporters will be acknowledged with a hyperlink to the company’s homepage● Logo on conference website, in the conference guide, and Abstract Book
Note: Design to be negotiated with the organiser.
●●●●

Name space will occupy no less than 50% of the name tag design
IAFOR branding space will occupy no less than 25% of the name tag design
Sponsor branding space will occupy no less than 25% of the name tag design
Lanyard size: W:100mm x H:148mm

IAFOR Sponsorship & Exhibition Prospectus

10Conference Bag Sponsorship (Exclusive)
Only one Bag Sponsor is available per conference
IAFOR will provide Conference bags which will be branded with the IAFOR logo, the conferencelogo, and the logo of one sponsor.
Item

Price (USD)

Conference Bag Sponsorship$10,000

Conference Bag Sponsorship includes the following:● Your logo on the eco-bags● Recognised on the conference website and in the Conference Guide as a sponsor● Maximum of one printed insert in the conference eco-bags● One complimentary registration to the conference● Logo on conference website, in the conference guide, and Abstract Book
Notes
● Design to be negotiated between IAFOR and sponsor● Price reflects single-colour design only.
● General size: W360xH370xD110mm, UK Conferences: W370xH420xD110mm● Production and delivery of insert is the responsibility of the advertiser; shipping costs are
not included● Printed matter inserts (including but not limited to): flyers, postcards, magazines,
brochures, and booklets

IAFOR Sponsorship & Exhibition Prospectus

11III. Scholarship Support
Scholarship Sponsor – Sponsor a Student or Early Career Academic
IAFOR is dedicated to helping young scholars from low- and middle-income countries achieve
their research and academic goals, while also encouraging them to apply the principles ofinterdisciplinary study to their work.
Scholarship Sponsors help fund travel and accommodation grants and full or partial
scholarships covering conference registration fees to PhD students and early career academics
who might not otherwise have the financial resources to be able to attend our academic
conferences.
The average cost of an onsite scholarship to support one presenter onsite is $3,000 (USD) andcovers airfare, visa fees, meals and accommodations, and conference registration fees.
The average cost of an online scholarship to support one presenter online is $500 (USD) andcovers conference registration fees.
Item

Price (USD)

Scholarship Sponsor (Onsite)$3,000Scholarship Sponsor (Online)$500

Scholarship Sponsorship includes the following:●●

Recognised on the conference website and in the Conference Guide as a scholarshipsponsor
Logo on conference website, in the conference guide, and Abstract Book

IAFOR Sponsorship & Exhibition Prospectus

12IV. Exhibitor Package
We appreciate your support in making IAFOR conferences a success. You will
receive outstanding advantages in recognition of and linked to your support level. We have thefollowing Exhibitor Packages:

PackageGold$10,000

Silver$6000

Bronze$3000

Availability

1

3

5

Exhibition Table

YES

YES

YES

Complimentary Registrations

5

2

2

Mention in Open Ceremony

YES

YES

-

Presentation time slot during
the conference

50-minute--

Email distribution to registeredparticipants (distributed by theorganiser)

YES

YES

-

Full Page Advertisement in
Conference Guide

YES

YES

YES

Tickets to Conference
Dinner5

2-

Logo on conference website, inthe conference guide, andAbstract Book

Large

MediumSmall●●

Sponsors will be given recognition according to the chosen sponsorship package
Sponsorship packages are assigned on a first-come, first-served basis

IAFOR Sponsorship & Exhibition Prospectus

13Terms and Conditions
All advertisements and inserts submitted must comply with applicable laws.
Advertisements and inserts submitted shall not contain the following: any copyrighted material
unless you are the copyright owner or have permission of the copyright owner to post it; anymaterial that is considered discriminatory, obscene, defamatory, threatening, harassing, and/or
abusive; and any material that contains verbiage or images that are sexually explicit.
The subject matter, form, wording, illustrations and typography of all advertising are subject toapproval by the Conference Programme Committee. The Conference Programme Committee
reserves the right to reject any advertisement or insert at its sole discretion.
Sponsors assume liability for all content of advertising printed and are responsible for all claims
made against the Publisher arising from printed advertising.
Payment
Please settle your payment within 14 days of receiving the invoice. Payment can be made online
with a credit card or by direct bank transfer. Advertisers are responsible for any bank charges.
https://onlinestore.iafor.org/product/iafor-conference-sponsorship-exhibition-package/
Cancellation Policy
Sponsors will be liable for all or part of the costs in accordance with the following scale.
Within 30 days of the conference: 100% payment of fees required.
30 to 60 days prior to the conference: 20% payment of fees required.
61 days or more prior to the conference: No payment of fees required.
Further Information
Mr Matthew Chima
The International Academic Forum (IAFOR)
Sakae 1-16-26 201,
Naka-ku, Nagoya,
Aichi 460-0008, Japan
Email: admin@iafor.org

IAFOR Sponsorship & Exhibition Prospectus

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