GOING VIRTUAL
User’s ManualPart of Presenters

Ver.2.0aFebruary 27, 2023
The Society of Chemical Engineers, Japan1Making a Presentation
You should already have installed a zoom client on your PC following the “Installing aZoom client” procedure.
Advances for Oral sessions
1. Once you are in your session, please modify your name
Follow the rule “SpeakerPaper ID [space] Name” in English or Japanese.
Ex)

SpeakerA301 Yayoi KASUGA or

登壇者 A301 春日弥生 .

To change your name in a Zoom session, click theParticipants

button at the bottomof your Zoom screen in the “Meeting Control Menu.” This brings up the participantlist. Bring your mouse over your name display in this list and two buttons appear to
the right of your displayed name. Bring your mouse over theMore >button and amenu pops up with “Rename,” and “Edit Profile Picture.” Select Rename

andyou can change your name in the dialog that pops up.

2. Start your presentation application and prepare your presentation material. If you
are in full screen mode of Zoom, hit [ Esc ] or double click the screen to exit full screenmode, so you can find your application and presentation from your PC. When thesession chair asks you to start your presentation, click the green

Share Screen

button. A dialog to select your window to share pops up so select your presentation
window and double click it. If you want to, you can return to full screen display.
If you are presenting a poster, start your presentation at the scheduled start time.
If you are making an oral presentation, each session has its own clock and the chair
will announce the time keeping for each session.
2

3. When you bring your mouse to the top or bottom of your screen, your sharing statusbar will appear
Bringing your mouse close to this bar brings up the “Meeting Control Menu” fromwhich you can control your participation in the meeting.


If your microphone image on the left has a red slash /, hit it to Unmute themicrophone.



If your video image, second from the left, has a red slash /, hit it to Start Video.



If the session chair is controlling the clock with Chat hit the Chatbutton (ifyour do not see it in the Meeting Control Menu, it can be pulled down from theMorebutton to the right).

If the session chair is controlling the clock with hit the Venue Staff Video, youneed to display the Venue Staff Video on your PC. If individual videos are notshowing on your screen, select _Show Video PanelMore

in the pop-up menu from thebutton to bring up the video panel.

Bringing your mouse over this panel that is displaying _Talking:your option immediately above it. Select the list option

brings up

to display the listof participant videos, and find the Venue Staff Video.
4. If your session clock is controlled with Chat, click the ChatControl Menu.” It may be hidden in the Morebutton in the “Meetingbutton. The next figure shows a Zoom

session with Chat. The Venue staff will notify the remaining time to you from thisChat area.

5. Start your presentation
3

6. After completing your presentation, answer questions from the audience withinstructions from the Chair. In case of a Poster Presentation, take questions at yourdiscretion.
7. When the Q and A session is over,Click the _ Stop Sharebutton in the sharing status display.



Mute your microphone by hitting Mute button in the Meeting Control Menu.

You may want to stop sharing your Video.

8. Return your name to an Audience participator.

4