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Society of Photography and Imaging of Japan English-language journal guidelines on submittal ofpapers
Society of Photography and Imaging of Japan
Established: Feb. 20th, 2014
Last updated: February 12th, 2020
1. About the English-language journal of the Society of Photography and Imaging of JapanThe English-language journal (“Journal” hereinafter) of the Society of Photography and Imaging ofJapan (“Society” hereinafter) is published as an e-journal intended to provide necessary and useful
information to the world by publishing English-language papers concerning the subjects of photographyand imaging.
Decisions to publish papers submitted by their authors in order to publish their content, including
conclusions and facts of scholarly or technical value regarding photography and imaging, for broad
dissemination shall be based on refereeing by the Editorial Board.
2. Types of submissions
While submissions are grouped by their content into the following categories, submissions may beaccepted even if they do not necessarily strictly meet the following descriptions. Submissions includingnames of products or companies in their titles are permitted in principle only for technical reports, and theEditorial Board may request changes in ways of expressing them.
(1) Original papers
Submissions including conclusions and facts of new scholarly or technical value, based on
scientifically or industrially useful discoveries or inventions or original research or development.
Submissions expressing new conclusions through discussion, based on a certain theme, of the content
of multiple papers published by the author.
(2) Letters
Submissions that require particularly swift publication, including new conclusions or facts of highvalue. Alternatively, submissions including new facts or valuable data even if they concern fragmentaryresearch. While these should be no more than three printed pages in length, this length may be exceeded
when approved by the Editorial Board.
(3) Review articles
Articles comprehensively explaining recent progress in a field in general and its background, inprinciple centered on distinctive research by the author, from a broad perspective, citing a wide range ofliterature.
(4) Technical reports
Submissions summarizing industrially useful new technical knowledge, methods, data, etc.
Submissions describing new technological developments used in new products etc.

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3. Qualifications of authors
1) Authors of submitted papers must be full members of the Society. If a submission is by multiple
authors, then at least one of the included authors must be a full member of the Society. However, technicalreports will be accepted from authors who belong to the organizations of supporting members.
2) The above restrictions shall not apply in particular cases as approved by the Editorial Board.
4. Copyright on submissions

Copyright and reproduction rights to papers published in the Journal shall transfer to the Society.
Authors are requested to sign and return the copyright transfer documents sent to them after they havesubmitted manuscripts.
The scope to which authors may use works published are described in the guidelines Handling ofCopyright in the Society of Photography and Imaging of Japan English-language Journal and the copyrighttransfer contractual documents.
5. Acceptance of submissions
1) First submit a manuscript for refereeing. Prepare the manuscript as a PDF file combining all its elements,
including illustrations and tables, in a single file. Send media containing this file and the digital data fileof the Cover Letter described under subparagraph 3 below, three hard copies of the manuscript, and one
hard copy of the Cover Letter to the Editor in Chief. Configure the PDF file so that its text can beextracted.
2) The date of receipt shall be the date the manuscript reaches the Editor in Chief.
3) Cover Letter
Prepare a document containing the following information on one A4-sized page and submit it together
with the manuscript.
Date of submittal:
Type of paper:
Title of paper:
Author(s):Contact information: Name:
Affiliation:
Address:
Tel.:

Fax:

E-mail:Total number of pages in manuscript:

Number of illustrations:

Number of tables:

Related arXiv ID:
6. Screening of submitted papers and resubmittal
1) The Editor-in-Chief shall determine whether to publish submitted papers based on consideration of the22020/02/14

results of screening as described in the Society of Photography and Imaging of Japan English-language
Journal Rules.
2) The Editorial Board may make additions, removals, and corrections to the words and phrases of amanuscript to an extent that does not detract from the content of the manuscript.
3) If you have been asked to make corrections or additions to your manuscript as a result of refereeing,correct it and resubmit it promptly. A manuscript resubmitted more than three months after the date it
was returned to the author(s) will be treated as a newly submitted manuscript.
7. Acceptance of manuscripts and printing
1) If your manuscript has been determined not to require correction or rescreening, submit a manuscript forprinting. The date of receipt of the manuscript shall be the date it is delivered to the Society.
2) Do not, without authorization, make changes to the manuscript other than corrections requested by theEditorial Board.
3) Prepare the manuscript for printing in Microsoft Word or a generic word-processor format. As much aspossible, use common formats (such as .tif, .jpg, .bmp, .eps, or .ppt) for illustrations, photographs, tables,and other elements, taking sufficient care regarding matters such as gradation bit counts, image size, andcompression, and submit each of them as a separate file. Do not send any of these as PDF files. Also be
sure to attach two hard copies printed in high resolution.
4) In principle, papers will be printed in the order of the dates they were received, although publication ofletters will be given priority over that of general papers and technical reports.
8. Proofreading
1) The author will have one opportunity to read the proofs. In principle corrections to words and phrasingother than editing errors, insertion of words and phrasing not in the manuscript, and correction ofillustrations will not be accepted.
2) Authors are asked to complete proofreading within two days after receipt of the proofs and return themto the designated address. If the proofs are returned late from the author, the proofreading process may
be considered complete with proofreading by the Editorial Board.
9. Submittal charges and extra printing charges
1) Authors of papers submitted are asked to cover part of the costs of publication in the form of submittalcharges. Submittal charges consist of a base charge of JPY10,000 per paper and a per-page charge ofJPY6,000 per page. Authors may receive digital media containing PDF files of their published papers.
2) If a paper contains color illustrations, a color illustration preparation charge of JPY15,000 per page will
apply separately.

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