2015/9/14

JCIAwards Entry

2015 Jci World Congress
Shine Our Future!～Asia Youth Exchange Programin Fukuyama 2015～
JCI JAPAN
Best Inter­organization Collaboration Project

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

1/17

2015/9/14

JCI
Page 1

Entry InformationAward2015 JCI World Congress
Program:Category: Best Inter­organization Collaboration Project

NOM Information
National Organization: JCI JAPAN

National President:

Kosuke Shibata
E­mail: japan@jci.cc

LOM Information
Local Organization: JCI Fukuyama
President: Masatsugu Kobayashi
President Email: kobayashi@bifuku.co.jp

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

2/17

2015/9/14

JCI
Page 2

Basic Information
Duration : July 23th ,2015~July 28th, 2015
Staff : 113 Member
Mayor of Fukuyama,108 members of citizen volunteers,700 teachers andSponsors :students,7 corporate sponsors
Budget : Seven thousand five
Profit / Loss : None
In which UN MDG bestfit (if apply): ?:Who is benefited ?: 7.2 billion people who live in the world
Objective : JCI Fukuyama contributes to the permanent and lasting world peace.
Therefore, the aim of the project is that the children, the leaders of next
generation, can make an active contribution to the world peace.
JCI Fukuyama positively involved to give those opportunities below.
1. Children realize the importance of mutual understanding for thepermanent and lasting world peace by overcoming thedifferences of countries and cultures.
2. Children with the realization take actions for the permanent andlasting world peace.
3. The actions spread to the communities or to the world, andhelp to create POSITIVE CHANGE for the permanent and lastingworld peace.
Overview : JCI Fukuyama took actions below to achieve the permanent andlasting world peace.
1. JCI Fukuyama invited 41 Asian children (6 from Malaysia, 7 fromIndonesia, 4 from Taiwan, 4 from Mongolia, 5 from Cambodia, 3from Vietnam, 8 from Thailand, 3 from the Philippines, 1 from
Australia, ) and 12 escorts as the delegation of the project.
2. JCI Fukuyama carried out programs below.
Camp Program (Fukuyama Green Leaders School)
The participants were in camp with the members from Fukuyama
Green Leaders school, which JCI Fukuyama manages.
The participants promoted friendship by working with buddy.
In the program they were divided into 10 teams to make a teamflag, and create sand sculptures themed peace.
All the activities were done through discussions. Spending all day
together helped them cultivate their friendship.
*Buddy is a pair of two people working and spending together.
Experience Program ~Realization of attractive points ofJapanese Culture~
The program was taken place at Tomonoura, the noted area for its
historical port and the scenes, to know the attractive points ofJapanese culture.
The participants and members of Fukuyama Green Leaders school
walked around the area together and learned what Japaneseculture is like.
Experience Program ~Paper Plane~
The participants and members of Fukuyama Green Leaders School
tried folding paper planes.
Each participant wrote their pray for peace on the paper plane.
After they made their paper planes, they went up to theobservatory called Ushiro­Yama Tenbou­dai, to fly the paper
planes, wishing for the world peace.
Experience Program ~Trials of Japanese Night Summer
Festival~
The participants and their host families went to the night summer
festival in Fukuyama.
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

3/17

2015/9/14

JCI

JCI members managed some stalls. Oversea delegates wore
Yukata, the Japanese traditional summer clothing, and enjoyed thefestival by trying some Japanese plays such as quoits, andwatermelon hit.
At the festival where many citizens came, JCI Fukuyama could
successfully advertised this program, Asia Youth Exchange
Program in Fukuyama.
Homestay Program
The participants stayed with Japanese families as their family
member for 3 days.
Each participant experienced Japanese culture and learned
attractive points of Fukuyama. (212 people from 53 families)
School Visit Program
Before this program, the participants did homework so that they
could explain and introduce about their countries.
Japanese students had 3 classes in advance to learn more about
the world.
The group of participants were divined in to 4 groups, and visited 4
Elementary Schools.
The participants had chances of international experience withstudents and teachers and parents.
They introduced their countries, danced the traditional
Fukuyama dance together, and experienced Japanese culture
which allowed the mutual understanding.
Closing Ceremony
All the participants joined the Closing Ceremony with Mayor of
Fukuyama.
After the ceremony, participants were reluctant to leave theirfriends.
Send­Off
Volunteer members and host families went to Fukuyama Station or
Hiroshima Airport to see the delegates off.
Results : JCI Fukuyama provided opportunities to the children, the leaders ofnext generation, to take positive actions for the world peace.
1.JCI Fukuyama provided a chance to the children to realize theimportance of mutual understanding by understanding andovercoming the differences among nations to achieve thepermanent and lasting world peace.
Questionnaire to Children
I was able to build friendship with children of different
language (90%)
It is important to accept the differences of country eachother and consider the things standing in the position of theother party (90%)
We could achieve the world peace, if each country
cooperate together (85%)
Impressions from Japanese Children
I found that everyone is not the same, and deepen mutual
understanding is important.
I was able to make a lot of foreign friends, and I
experienced cultural differences.
I was able to learn a lot about cultural differences.
Feedback from Japanese Parents
He became interested in the culture of various countries.
She became a person with independence, and began to see
things more in an international perspective.
She became positive.
I want my son to learn different cultures by joining programs
like this in other countries.
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

4/17

2015/9/14

JCI

Oversea Delegates
I want to come back to Japan again. (100%)
I could learn Japanese culture, and realized the difference
between countries. (100%)
I could make friends with Japanese children through the freetime during the Camp. (90%)
Creating sand sculptures allowed us international
exchange. (85%)
Feedback from Oversea Delegates
We could understand each other by making sand sculpture,
although we could not communicate.
I was so glad that my host family treated me as therefamily.
I liked Japanese food.
Oversea Escort Staff
I want to come back to Japan again. (100%)
I would like to start the program like this in my country.
(100%)
Feedback from Oversea DelegatesChildren could exchange with Japanese children heart toheart, and created special relationship.
They learned a lot and experienced a lot.
I learnt Japanese mind, consideration, cooperation, andkindness, from this program.
I liked Japanese food.
2.Children with realization take an action for the world peace.
Impressions from Japanese Children
To communicate with my friends from oversea, English wasnecessary. At first I was embarrassed, but I tried bodylanguages to make myself understood.
Impressions from Oversea Children
I learned Japanese act for others, and started to do thesame.
Feedback from Japanese Parents
He was shocked to know that children at the same age canspeak English, and he got interested in learning English.
She became independent, and her attitude changed.
3.The action greatly affected the community and the world, tocreate POSITIVE CHANGE for the world peace.
JCI Elite held the Asia Youth Exchange Program in Penang,
Malaysia, from 7th ­12th July,2015. The program is basedon the program in Fukuyama.
Feedback from parents
After coming back from Japan children still exchange withthe host family and Japanese children through e­mail andfacebook.
Children told us what they had experienced through thisprogram after they came back from Japan,. They seem tobe extremely happy when they talk about their experiences
to their friends.
Actions Taken : Action of 2014
August­November: Planning Overview planning
Action of 2015
January­May : Overseas Recruitment
January­July: Construction of each program
May 30th : Media briefing of the project (16 participants media
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

5/17

2015/9/14

JCI

professionals)
June: Grants application and consent to Fukuyama City andInternational Association of Fukuyama City.
June: Sponsorship consent from Fukuyama City.
June 14th : The meeting with overseas participants ASPAC at
Kota Konabalu
January­June : Briefing for oversea delegates in each countryPre­briefing in school visits program cooperation schools
Myouou­dai Elementary School : June 24th, July 3rd, July 15th
Chujou Elementary School : May 22nd, June 22nd, July 14th
Isegaoka Elementary School : May 27th, June 23rd, July 3rd
Hisamatsu­dai Elementary School : May 29th, June 19th, July 13th
Host Family Recruitment
Briefing for recruitment : April 19th, May 23rd, June 28th
Briefing for preparation : July 11th
Homestay Matching : July 24thSteering Volunteer Recruitment
Briefing for recruitment : May 28th
Meeting : March 1st, April 5th, May 3rd, June 7th, July 20th
Briefing : July 13th
Meeting for JCI Fukuyama members and steering volunteer
members
Plenary Session of JCI Fukuyama : June 1st
1st Executive Committee : February 26th
2nd Executive Committee: March 30th
3rd Executive Committee: June 3rd
4th Executive Committee: June 30th
5th Executive Committee: July 15th
2nd JCI Asian Youth international exchange programs in Fukuyama
July 22nd 23rd : Immigration
July 24th­ 25th : Camp program
July 25th­27th : Home stay Program
June 25th : Night summer festival Program
July 27th : School visits program
July 27th : Closing ceremony/ Farewell party
July 28th : Departure
Recommendations :It is clear that the children understood the differences between
countries, and realized the importance of mutual
understanding to achieve the world peace, by overcoming thedifferences.
However, we need further evaluation on how the children acts forthe world peace in the future.
Also, it is needed to watch whether the actions of children
affect their communities and the world, to create POSITIVECHANGE for the world peace over years.
JCI Fukuyama won the award for the excellence ininternational­collaboration project category at 2015 JCI ASPAC
in Kota Kinabalu held by JCI.
As a result, JCI Fukuyama had inquiries from other LOMs andNOMs over Asia, that they want to do the same program. We
strongly believe that there are possibilities to spread our
movements worldwide.
JCI Fukuyama have involved many citizens of Fukuyama as
volunteer staff to develop an awareness of citizens of

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

6/17

2015/9/14

JCI

Fukuyama
This program enabled not only children but also many citizens to
be ACTIVE CITIZENS with developed global awareness, by
experiencing unusual international exchange offered by JCI
Fukuyama.
As a result, it brought the children and the citizens the borderlessmutual understanding and friendship.
LOMs that united managing the program were able to build
partnership.
By expanding the scale, the program is to be held in 2016, JCI
Fukuyama is now building up the program by improving thecontents through the close cooperation between JCI
Fukuyama and JCI from participating countries.
Fukuyama­city is going to provide financial support with 10
thousand dollars to the 2016 program.
JCI Fukuyama set up LINE groups. *LINE is a social networking
service.
This enabled oversea escort staff, host families and JCI Fukuyama
members to share updates, and helped the operation.
With this connection, the program next year is supposed to startsmoothly.
JCI Elite held the Asia Youth Exchange Program in Penang,
Malaysia, from 7th ­12th July, 2015. The program in Penang isbased on the one in Fukuyama, which implies the expanded
movements of JCI Fukuyama, and the progress of contribution
to the permanent and lasting world peace.
With the understanding to the program, 7 companies sponsored
this program with
1. 1240 bottles of water (500ml/bottle)
2. 1,200 dollars of funding.
3. Rental of a truck for 5 hours for the luggage transport.
4. LED lightening to for the sand sculptures.
It is needless to say that this is the important step for the operationfrom next year.
The improvements should be modified to make this projectsustainable.
1. Improvements to schedule of programs which is fit for thechildren
2. Strengthening of cooperation between the Local
Organizations.
3. Reinforcement of steering volunteers
With the great interest in this international program, various
media ran articles about information of the program.
1. Newspaper ( Circulation: 620 thousand copies in surroundedarea)
2. Newspaper ( Circulation: 420 thousand copies in surroundedarea)
3. Local Information Magazine ( Circulation: 120 thousand
copies in surrounded area)
4. Local Information Magazine ( Circulation: 100 thousand
copies in surrounded area)
5. Local Information Magazine ( Circulation: 30 thousand
copies in surrounded area)

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

7/17

2015/9/14

JCI
Page 3

1

Award Category criteria
Objectives, Planning, Finance and Execution

What were the JCI Fukuyama contributes to the permanent andobjectives of this lasting world peace.
program? Therefore, the aim of the project is that the children,the leaders of next generation, can take active
contribution to the world peace.
Children realize the importance of mutual
understanding for the permanent and lastingworld peace by overcoming the differences ofcountries and cultures.
Children with the realization take actions forthe permanent and lasting world peace.
The actions spread to the communities and to
the world, and help to create POSITIVECHANGE for the permanent and lasting world
peace.
JCI Fukuyama positively involved to give thoseopportunities above.
How does this JCI Fukuyama contributes to the permanent andprogram align to lasting world peace.
the JCI Plan of Therefore, the aim of the project is that the children,
Action? the leaders of next generation, can take active

contribution to the world peace.
Children realize the importance of mutual
understanding for the permanent and lastingworld peace by overcoming the differences ofcountries and cultures.
Children with the realization take actions forthe permanent and lasting world peace.
The actions spread to the communities and to
the world, and help to create POSITIVECHANGE for the permanent and lasting world
peace.
JCI Fukuyama positively involved to give thoseopportunities above.
Was the budget an Comparing the 1st and the 2nd of this program, theeffective guide for number of participants and the scale of the program
the financial are double.
management of the JCI Fukuyama could cut down the budget to 7,500
project? dollars at 2nd Asia Youth Exchange Program in

Fukuyama, where the budget for the whole programwas 22,500 dollars at 1st Asia Youth Exchange
Program in Fukuyama.
JCI Fukuyama explained this program to
Fukuyama City. With their understanding,
5,000 dollar has been paid for this project as a
grant.
With the funding of 1,200 dollars from the
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

8/17

2015/9/14

JCI

corporate sponsor, the expenditure was cut
down.
92 steering volunteer staff enabled to cut theexpense for administration.
How does this JCI Mission
project advance We provided following development opportunity to
the JCI Mission make positive change.
and Vision?

Provide the opportunity of international
exchange to the children, and create positivechange to develop human resources thatchildren who can play an active role in theinternational community of the future.
JCI Vision
JCI Fukuyama and JCI Elite, JCI Boai,JCI
Phnom Penh,JCI Ulan Bator,JCI
Yogyakarta,JCI Hatyai, JCI Vietnam Central
Saigon,JCI Eastern, JCI Manila conducted the
project in cooperation by establishing a
Global Partnership to promote JCI Vision.
With the expansion of the worldwide network
between LOMs, the project is to be held next
year in the wider scale.

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

9/17

2015/9/14

JCI
Page 4

2

Award Category criteria
Cooperation between the Local Organizations

How did the two JCI Fukuyama and 9 countries united together toorganizations work achieve the project.
together?

Preparation Step
We took advantage of email and SMS to keep
in touch closely.
Each Local organization carried out participant
briefings, PR activities and Recruitment
activities in each country.
JC members from each countries became theliaisons between the participants’ parents
and members of JCI Fukuyama.
During the Term of the Project
In order to make sustainable impact, we helda joint meeting of JCI Fukuyama and each
Local Organizations to discuss about budget
and the timing, intentions of participation ofnext year project and problems of thecurrent year.
Describe how the JCI Fukuyama and other Local Organization divided
tasks and planning the task and planning of the project.
of the project were Roles of JCI Fukuyama
divided between
the organizations.
Planning and preparation of all programs

Recruitment of domestic participants
Pre-training to domestic participants
Roles JCI Elite(Malaysia),JCI Boai(Taiwan),JCI
Phnom Penh(Cambodia),JCI Ulan Bator(Mongolia),
JCI Yogyakarta(Indonesia),JCI Hatyai(Thailand),JCI
Vietnam Central Saigon(Vietnam),JCI
Eastern(Australia),JCI Manila(Philippine)
Recruitment of overseas delegates
Screening of participants in each country
Pre- training to overseas Delegates
Responding to family of the overseasdelegates and the escort delegates of eachcountry to Japan
Escorting the delegates
Care to overseas delegates during the period

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

10/17

2015/9/14

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

JCI

11/17

2015/9/14

JCI
Page 5

3

Award Category criteria
Impact on Members and Contribution to the JCI Vision

How did the Through running this project, members of JCI
members of the Fukuyama have united more strongly and energy of
Local the organization has been improved.
Organizations Also, with the understanding to the movements, thebenefit from local administration and the institute of education
running thisand corporations greatly supported the program
project?

such as the grant.
The credibility and the recognition to JCI Fukuyama
in the community increased by having a meeting to
exchange opinions with the officers of the city hall,and the press conference.
This project is to expand and continue, andincreased the significance of existence of JCI
Fukuyama, which brought confidence and positivechange in awareness.

How did the This program enabled JCI Fukuyama to build up
program advance internationally close network, which gave great
the JCI Vision? resources to the development of the program JCI

Fukuyama.
To expand the network is the big step forward tobe the leading global network of young active
citizens.
JCI Fukuyama and JCI Elite (Malaysia),JCI
Boai(Taiwan),JCI Phnom Penh(Cambodia),JCI Ulan
Bator(Mongolia) ,JCI Yogyakarta(Indonesia),JCI
Hatyai(Thailand),JCI Vietnam Central
Saigon(Vietnam),JCI Eastern(Australia),JCI
Manila(Philippine)conducted the project incooperation by establishing a Global Partnership toadvance JCI Vision.

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

12/17

2015/9/14

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

JCI

13/17

2015/9/14

JCI
Page 6

4

Award Category criteria
Community Impact

How did the Local 1.We measure community impact by listening toOrganizations the voices of Participants and people involved.
measurecommunity
Conducted a questionnaire to the children of
impact?
Japan

Conducted a questionnaire to the children andparents of overseas
Conducted a questionnaire to the host family
Conducted a questionnaire to the teachers ofelementary school
Conducted a questionnaire to volunteer
management
Conducted a questionnaire to escort staff (JCmembers)
2.We measure the influence of this program fromthe numbers of times being featured in the media.
With the great evaluation of this international
program, various media dealt with the international
program arranged by JCI Fukuyama.
Newspaper ( Circulation: 620 thousand copies
in surrounded area)
Newspaper ( Circulation: 420 thousand copies
in surrounded area)
Local Information Magazine ( Circulation: 120
thousand copies in surrounded area)
Local Information Magazine ( Circulation: 100
thousand copies in surrounded area)
Describe the actual
community impact
produced by thisproject.

JCI Fukuyama offered opportunities of POSITIVECHANGE to the people involved in the project
operation from the community, joining programs
below.
212 people of 53 host families
92 steering volunteers and 94 participants tothe camp from local elementary, junior high,high schools.
350 members of teachers, students andparents engaged in school visit program.
100 supporters of Japanese Culture
Experience ProgramThis program offered 700 people the opportunity ofinternational exchange that they cannot easily
experience in the everyday life.
This program contributed to the human resource
development of more than 700 local people tosucceed in the global society, by offering them theopportunity of international exchange.
This project was interviewed from the local media
including newspapers and information magazines, andhttp://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

14/17

2015/9/14

JCI

the articles appeared.
The movements of JCI Fukuyama was conveyed tomany citizens and the community, to give a big
impact to the local society.

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

15/17

2015/9/14

JCI
Page 7

5

Award Category criteriaLong­term Impact of the Program

What is the
expected long­term
impact of thisproject?

We provided an opportunity of international
exchange and mutual understanding tochildren of 10 countries (including Japan), andcreated positive change in consciousness ofchildren.
In the future, we believe that the children willplay active role as Active Citizens who
contributed to development of local
community and the peace and prosperity of
the world.
We believe that we can make sustainable
impact to local community, not only to
Fukuyama also to local community of every
participating country. To Achieve that, We willconduct the project continuously in nextyear.

What changes 1.Improvement about schedule of the eachwould you make to program
improve the resultsof this project?
The contents of the program were too muchand schedule was so tight and held outside in
the middle of summer, whiche made children
disorders and homesick.
How to improve →JCI Fukuyama will increase the amount of timeto have leeway in the schedule of the program,so that children can interact freely.
JCI Fukuyama will provide the programs
indoor.
2.Strengthening of cooperation between the LOM
This time, JCI Fukuyama member worked
proactively in the planning and preparation ofmost of the program.
Because that, the burden of JCI Fukuyama
members was pretty heavy.
How to improve →It is necessary to strengthening system ofcooperation and clarified the roles of eachcountry.
3.Improvement about budget
JCI Fukuyama paid the hotel charge andtransportation fee for the oversea delegates
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

16/17

2015/9/14

JCI

and escort staff.
To make this program continuous.
How to improve →JCI Fukuyama will ask the participating NOMs
to look for corporations to sponsor the
program in each country.

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=47477

17/17