Japan Laser Processing Society:

Privacy Notice(Updated: December 7, 2020)

Japan Laser Processing Society (hear in after “JLPS”) is committed to protecting your personal data. This notice outlines how we collect,
share and use your personal data, and how you can exercise your privacy rights involving your data.
Where We Collect Personal Data From:JLPS receives your personal data from these sources:* Websites (JLPS owned or managed), including http://www.jlps.gr.jp/, http://www.jlps.gr.jp/jlmn/ , and where you create accounts toaccess products and services for LPM/SLPC symposium & LAMP congress, the online proceeding submission system of each
symposium/congress, and for submission to the access-free journal, ”Journal of Laser Micro/Nanoengineering (JLMN)”.
* Submission to JLPS's Laser Materials Processing Conference & the proceedings (講演会論⽂集), and the membership journal,“Journal of Japan Laser Processing Society”(レーザ加⼯学会誌).
* JLPS-contracted vendors who provide a specific service related to the delivery of a product or service, including those for which you
provide registration information such as, paper submissions, conference registrations, career searches and grant applications.
* Third-party individuals, including corresponding authors providing information about you as a co-author or potential reviewer and/or editors* JLPS-contracted partners, including co-sponsors for meetings and peer societies.
* Your correspondence to us via mail, email or fax to the JLPS secretariat.

What Personal Data We Collect
The personal data collected by JLPS falls into these categories:

Identifying data, including name, and photo for symposium/congress award ceremony and the photo gallery on website afterthe events

Contact data, including email addresses, physical addresses and telephone/fax numbers.



Demographic data, including nationality, birth year, gender, dietary restrictions, family member names and emergency contact,especially for supporting Japanese VISA support for attending the LPM symposium, LAMP congress.

Financial data, including transaction details about purchases you have made, and payments to and from you.

Professional data, including CVs, technical and research interests, educational background, and employers.

JLPS-related activity data, including author and reviewer history, volunteer activities, customer service communications.

Technical data, including internet protocol (IP) address, browser type and version, broad geographic location, device type,operating system and other technical information. We may also collect information about how your device has interacted with
our websites, including the web pages accessed and links clicked on.

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For:

Your personal information:
Presenting/corresponding author's name, affiliation, company name,department, street address, city, state/prefecture, ZIP-code, country,
e-mail address, Tel/Fax number, title (Prof. Dr. Mr. Ms.), co-authors'

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Abstract (One-Page Digest)
submission for LPM/LAMP/SLPC

names and their affiliations should be inputted in the submission
system.
Your e-mail address will be used for the various announcements/
notices (e.g. Acceptance Notice) from the symposium/congresssecretariat (e.g. lpm2021@jlps.gr.jp, lpm-lamp@jlps.gr.jp, lpm-abst@jlps.gr.jp)

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Abstract booklet

All authors' names, affiliations, company names, departments, street"Program & Technical Digest" of LPM/LAMP/SLPC

addresses, cities, states/prefectures, ZIP-codes, countries, e-mail(Hardcopy and/or electric file)address of corresponding author will be printed in the booklet.
Name, affiliation, company name, department, street address, city,
state/prefecture, ZIP-code, country,

e-mail address, Tel/Fax number,title (Prof. Dr. Mr. Ms.), should be inputted in the registration system

Registration system3(including On-site Registration)
for LPM/LAMP/SLPC

which is prepared by JLPS designated vendor (e.g. JTB Communication
Design, Inc.). (In case of inputting your personal information by yourown secretary, please be sure to give him/her the permission from you.)Your e-mail address will be used for the correspondence and the publish
notice of the Proceedings from the symposium/ congress secretariat (e.g.
lpm2021@jlps.gr.jp, lpm-abst@jlps.gr.jp) after the symposium/ congress.

In order to attend JLPS-organized event, if you would like to receive any
supports for obtaining Japanese VISA support from the event
secretariat, the following information will be required. (Support
arrangements will be managed by either JLPS or the LPM/LAMP/SLPC

4Japanese VISA supportfor attending LPM/LAMP/SLPC

designated vendors, e.g. JTB Communication Design. Inc..) Your name(and accompanying family person's name, if any), title (Prof. Dr. Mr. Ms.),
nationality, birthday (Year/Month/Date), affiliation, company name,department, street address, city, state/ prefecture, ZIP-code, country,
travel schedule in Japan, flight information, staying hotel name(s),e-mail address and direct shipping address and Tel number in order tosend you supporting documents by EMS business letter from Japan.

First and corresponding authors’ names, affiliations, company names,

5Manuscript Submission
to LPM/LAMP online proceedings

department,

street addresses, city, state/prefecture, ZIP-code,countries, e-mail addresses, Tel/Fax numbers, titles (Prof. Dr. Mr. Ms.),
co-authors' names and their affiliations, initial abstract number(s) should
be inputted in the manuscript submission system.

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Copyright Transfer Formfor the online Proceedings of LPM/LAMP.

Paper title, all authors' names, initial abstract number, authors'signature(s), authorized employer signature should be written in thecopyright transfer form.

Applicant's name, organization, department, street address, city, ZIP-7Proceedings Order Form (Back number)for LPM/LAMP/SLPC Proceedings

code, country name, e-mail address, Tel/Fax number, title (Prof. Dr. Mr.
Ms.), credit card number, expiration date, card holder's name andsignature (in case of payment by credit card) should be written in theProceedings Order form.
First/corresponding

author's

name,affiliation,company

name,department, street address, city, state/prefecture, ZIP-code, country, email address, Tel/Fax number, title (Prof. Dr. Mr. Ms.), co-authors' names

8Manuscript Submission for JLMN

and their affiliations, abstract number (if applicable) should be inputtedin the manuscript submission system.
ⒸClarivate Analytics/ⒸScholarOne, Inc.
https://mc.manuscriptcentral.com/jlmn

Applicant's name, organization, department, billing address, city, ZIP-9

Publication Charge Form for JLMN
(After Acceptance Notice)code, country,

e-mail address, Tel/Fax number, title (Prof. Dr. Mr. Ms.),

credit card number, expiration date, card holder's name and signature(in case of payment by credit card) should be written in the Publication
Charge form.

Applicant's name, paper number, paper title, affiliation, department,
street/billing address, city, state/prefecture, ZIP-code, country, e-mail10

JLMN Reprint Order Formaddress, Tel/Fax number, title (Prof. Dr. Mr. Ms.), credit card number,expiration date, card holder's name and signature (in case of payment
by credit card) should be written in the Reprint Order form.

11Manuscript Submission

Paper title, sub-title, all author's name, affiliations, company names,

to JLPS's Japanese journal

departments, corresponding author's name, affiliation, department,"Journal of Japan Laser Processing Society

street addresses, city, state/prefecture, ZIP-code, country, e-mail(Hardcopy and electric file)address, Tel/Fax number, consent for publication on website should be（レーザ加⼯学会誌 依頼原稿表紙）

inputted in the manuscript submission form.

Registration for JLPS's Laser Materials
12Processing Conference（レーザ加⼯学会講演会 参加申込）

Applicant's name, affiliation, department, street/billing address, city,state/prefecture, ZIP-code, country, e-mail address, Tel/Fax number, title(Prof. Dr. Mr. Ms.), JLPS membership number (if applicable) should bewritten in the registration form. (to be sent by fax or e-mail)3

Proceedings of the Laser Materials Processing
13Conference（レーザ加⼯学会講演論⽂集）(Electric file)

Back Number Order Form
14of "Proceedings of the Laser Materials Processing
Conference" and others

All authors' names, affiliations, company names, departments, street
addresses, city, state/prefecture, ZIP-code, country, corresponding
author's e-mail address are indicated in the proceedings of the Laser
Materials Processing Conference to be held in Japan.

Name, company name, department, shipping address, ZIP code, e-mailaddress should be written in the Back Number Order form.

Name, contact address, Tel/Fax numbers, e-mail address, Home or

JLPS Membership Application/
15Retirement Form
（⼊会申込書/退会申込書）

Office checkmark. For supporting member, company/ organization
name, address, manager name, title of manager, person in charge, titleof person in charge, Tel/Fax number, e-mail address should be inputtedin the Membership Application/Retirement form. (to be sent by fax or email)Note:

JLPS = Japan Laser Processing Society
LPM = International Symposium on Laser Precision Microfabrication
LAMP = International Congress on Laser Advanced Materials Processing
SLPC = Smart Laser Processing Conference
JLMN = Journal of Laser Micro/Nanoengineering

How We Use Personal Data
JLPS uses your personal data to:Process and deliver a product or service you have ordered.

oIn some cases, this will require JLPS to share your data with a third-party provider. In these cases, a contractual
arrangement is in place to ensure the protection of the data and the minimal transfer of data necessary to complete
the task that is shared. For example, accepted manuscripts – which include author contact information – are sharedwith our publishing vendors to prepare the article for publication.

oIn other cases, JLPS contracts with a partner to provide a product or service and data is shared with or received fromthe partner. For example, a co-sponsor of a meeting, a peer society that processes joint memberships, or a sistersociety that provides a member benefit.

Provide information to you about other relevant JLPS programs and services based on your interests.

Include your information in our online directory.

Improve your online experience. For example, we keep you logged in to our network as you read online journal content.

Share conference registration lists with sponsors. (Lists includes your affiliation and country.) 参加者には配付しないので削除。

Monitor JLPS content and services to prevent potentially abusive activities.

Share mailing addresses with JLPS members

Respond to a competent law enforcement body, regulatory, government agency, court or other third party where we believe
disclosure is legally required; to exercise, establish or defend our legal rights; or to protect your vital interests or those of any
person.

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In connection with any proposed purchase, merger or acquisition of any part of our business, your data may be sold or transferred aspart of that transaction with the stipulation that the conditions of this privacy policy transfer with the data. Personal information data
related to the LPM/LAMP/SLPC symposium will be erased within three years after the event.
Your Data Rights
You may access the majority of the information that JLPS maintains on you in our database in the “My Account” (JLPS Membership
login ID and Password) feature of our system; e.g. Manuscript search at Cybozu Dedie（サイボウズ デヂエ）exclusively for JLPS
members.

Author and reviewing information is contained in electric files of JLPS publishing proceedings of LPM/LAMP/SLPC

symposium/congress, Proceedings of the Laser Materials Processing Conference (講演会論⽂集), Journal of Japan Laser Processing
Society (学会誌), our open-access online journal “Journal of Laser Micro/Nanoengineering (JLMN)”. Questions or concerns about yourdata may be sent to jlps@jlps.gr.jp
Log Files
Web site log files store information such as internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit
pages, platform type, date/time stamp, and number of clicks. Normally, an IP address will change each time you connect to theinternet; in some cases, however, you may have a static address, and your IP address may be deemed identifiable. Log files are used
to analyze trends, administer the site, track users' movements within the site and gather broad demographic information for aggregate
use. The log files are used by utility tracking software to analyze user movement.
Transfer of Information to Other Countries
JLPS is a global organization headquartered in Japan but with activities, members, customers, vendors and consultants around theworld. In the course of normal business, JLPS may transfer information to other countries as necessary for us to provide our products
and services. By submitting your information to JLPS (electronically or in hard copy), you consent to such transfers and to theprocessing of this information in other countries.
Cookies and Other Tracking Technologies
To enhance the performance and functionality of our site, we use session, persistent and third-party “cookies” that store a small text
file on your computer and collect certain information about your visit to our site. We also use cookies to understand users’ browsing
and buying activities so that we can measure the success of online advertising campaigns we run on the site. Our site may use web
beacons, flash cookies and other tracking technologies (either directly or from our partners or service providers), along with cookies,
to determine if a user has visited a particular webpage. These beacons help us to provide you more relevant information, as well tomeasure the success of a marketing campaign.
Modifications to this Notice
JLPS may modify, add or remove portions of this Privacy Notice at any time. Where such changes are material in nature, JLPS will
provide additional notice via email or notification on the Websites. The date of the last update is displayed at the top of this Privacy
Notice.
Contact Information
If you have any questions or suggestions regarding this Privacy Notice, please contact JLPS at:
Japan Laser Processing Society (JLPS)
c/o Joining and Welding Research Institute, Osaka University, 11-1 Mihogaoka, Ibaraki, Osaka 567-0047, Japan
E-mail: jlps@jlps.gr.jp, Tel/Fax: +81-6-6879-8642

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