The 1stInternational
ElectricVehicle
ExpoExhibition Announcement
The 1st International Electric Vehicle Expo
Mar. 15~21, 2014Jeju, icc jeju

ContentsIntroduction
ProgramSchedule
Applications Guidelines
Floor Plan
Contact List1

[Introduction]
Title: The 1st International Electric Vehicle Expo

Date: March. 15(Sat) ~ 21(Fri), 2014



Venue: ICC Jeju, ICC, Event Hall(1F)

Host: Ministry of Trade, Industry & Energy, Ministry of Environment, National Assembly
Renewable Energy Policy Research Forum, Jeju Special Self-Governing ProvinceOrganizer: Jeju Smart Grid Corporation Association, Jeju National University Electric Vehicle
Business Group, Jeju Development Institute, Korea Smart Grid Institute, Korea Automobile
Manufacturers Association, Korea Automobile Importers and Distributors Association, TheKorea Society of Automotive Engineers, The Korea Transport Institute, Electric Vehicle
Leaders ForumSupport: Korea Tourism Organization, Korea Trade-Inverstment Promotion Agency, Jeju
Energy Corporation, Jeju Special Self-governing Province Development Corporation, Jeju
Tourism Organization, Jeju Special Self-Governing Provincial Tourism Association, KIA
MOTORS CORPORATION, Nissan Motor Co.,Ltd, Renault Samsung Motors Co., Ltd,Mitsubishi Motors Corporation, BMW KOREA, GM Korea Company, Hyundai Motor Company

Projected Size of Exhibition: 2,395 m2 / Number of Booth: 180ea (1 Booth= 9m2)

Exhibit Item:
Electric vehicle, battery / charger, including power • energy devices and infrastructure, suchas electric vehicle related products

Who should exhibit
The 1st International Electric Vehicle Expo expected to have a large number of participantsfrom various fields to include, academic societies, meetings and exhibition participants,
universities, local governments, and electric vehicle industry managers, and other relatedorganizations.

2[Program][Schedule]
Classification
Move-inOpeningCeremony
Exhibition

Move-out

Times & Date

Details

08 : 00 ~ 18 : 00

Exhibitor Registration
Bring in exhibition items and Display

Mar. 12~14, 2014
10:00 ~ 10:30

Exhibition Opening Tape Cutting

Mar. 15, 2014
10:00 ~ 18:00

Exhibition

Mar. 15~21, 2014
08:00 ~ 18:00

Clearing of exhibition items anddismantling of displays

Mar. 22, 2014

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[Applications Guidelines] Booth Rental Fee
Price (9sqm)

NoCategory

Detail1Standard Booth

3mx3m\5,000,000

2Space Only Booth

3mx3m\4,000,000

KRW Application Deadline: January 31, 2014
 Standard Booth

Height2.5m

Back and Side Wall

3m x 3mAisle

Gray needle punch carpet

Lighting

3 spotlights (100W)

FasciaCompany name(Kor/Eng) and Logo

Outlet1ea. (220V)

Furnishing

1 Information desk,
1 chair※Fascia Board (Company Nameplate)
The 1st International Electric Vehicle Expo Organizing Committee will post a standard company
nameplate (Approx. Size: 2,930mm*218mm) at the top of partitions. The exhibitors using Standard
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Booth are requested to submit the accurate company name in Application Form so that the namecan be attached to the stand booth.

“Space Only” Exhibitors
Exhibitors who wish to build their own booths in unique designs should apply for the “space only”
booth to the secretariat. The maximum height of the space only booths should be 5 meters.
Two (2) copies of the design plan of scale no less than 1:50, showing cross sections and elevationsof the proposed booth and other structures which may not exceed 4 meters in height, must be
submitted upon registration.
These copies should contain:
1.

Design of the stand/booth in perspective views

2.

Mechanical and electrical drawings

3.

Specification of the materials used in the drawingsThe final proposed plan should be submitted by Feb.10. 2014.
.

 Additional Services
For all additional requirements, the 1st International Electric Vehicle Expo Organizing Committee willnotify later.

 Miscellaneous· Exhibitor badges(* All personnel in the exhibition hall must wear identification badges at all times.)· Coffee Break· Shuttle bus service (ICC JEJU – Official Hotels)5[Floor Plan]-1F-3F

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[Contact List]
The 1st International Electric Vehicle Expo Secretariat
PRIME COMMUNICATION (Contact: Mr. dongyoung, Kim): Exhibition
803 Jejuventuremaru, 1176-67 Idoi-dong, Jejusi, Jeju, Korea #690-827
Tel : +82-64-744-1140
Fax : +82-64-744-2240
E-mail : ssamq2001@naver.com
Website : www.ieve2014.org

ICC JEJU
2700 Jungmun, Seowipo Jeju Special Self-Governing Province, Korea
Tel: +82-64-735-1000
Fax: +82-64-738-8988
Website: www.iccjeju.co.kr

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Terms and Regulations for Exhibition
1. TERMS OF REFERENCES(a) The term ‘Exhibitor’ refers to all employees, servants and agents of any company, partnership or
individual who have applied for exhibition at the IEVE.
(b) The term ‘Exhibition’ refers to the Exhibition of the IEVE.
(c) The term ‘Organizer’ refers to the Organizing Committee of the IEVE.
2. APPLICATION FOR PARTICIPATION(a) All applications for participation shall be made on the enclosed contract form which shall besubmitted to the Organizer or its representatives.
(b) The contract shall be established when the Exhibitor submits the contract form. The Organizer
holds the right to refuse application when there is no booth space available and when the Organizer
deems the exhibit items not appropriate for the Exhibition.
3. ALLOCATION OF EXHIBIT SPACE(a) The Organizer shall allocate the space in the order of exhibition application, space requested, andthe nature of the exhibits or in the manner the Organizer deems fit.
(b) The Organizer shall reserve the right to change the space allocation of the Exhibitor at any timeprior to the build-up of the Exhibition, if any exceptional circumstances demand. Such changes
shall be at the discretion of the Organizer and the Exhibitor shall have no claim for compensation
as a result of the changes.
4. USE OF EXHIBIT SPACE(a) Exhibitors are bound to exhibit the products listed in the contract form by the Exhibitor, and to
manage the exhibits with competent personnel during the Exhibition.
(b) The Organizer holds the right to refuse entrance of certain persons to the Exhibition.
(c) Exhibitors are not allowed to sub-let the space allocated to them to other parties either
wholly or in part without written consent of the Organizer.
(d) Modifications including decoration such as painting the floor, ceiling and pillars will not bepermitted, and consequent damage to the Exhibition shall be compensated for by the exhibitor.
5. Payment condition
The exhibitors shall pay the 50% deposit for the entry fee when submitting the application forparticipation, and the remaining 50% shall be paid by Feb. 15, 2014.
6. Cancellation
In an event when an exhibitor surrenders or refuses to use the contracted exhibition area without
approval, the host can cancel the contract concluded with the exhibitor. In such case, the host shall notrefund the paid entry fee to the exhibitor.
8In case an applicant cancels the participation in the exhibition within the due date of application on
Jan. 31, 2014, 50% of the total participation fee shall be refunded to the applicant after the approval of
the host organization. But, if an applicant files such a cancellation of participation beyond the due dateof application, the participation fee cannot be refunded to the applicant.
7. Cancellation or change of the exhibition
In an event when the host cancels the holding of the exhibition, the paid entry fee shall be refunded tothe exhibitor. However, if the exhibition was cancelled owing to a special circumstance not caused by
the host or in an event that the date/place of the event was changed or the scale of the event wasreduced, the entry fee shall not be refunded. In such case, the exhibitors cannot ask for any
compensation from the host.
8.

Exhibition and display of the exhibits

The exhibitor shall complete the delivery and display of the necessary equipments and exhibits in theassigned exhibition area within the designated period.
9. DISMANTLING OF EXHIBITS
Exhibitors shall remove all exhibits from the Exhibition Hall within the period stipulated by theOrganizer and shall indemnify the Organizer against any loss by reason of delay or damage to theExhibition Hall.
10. SECURITY(a) The Organizer shall take all reasonable security precautions in the interests of Exhibitors andVisitors.
(b) The Exhibitor is fully responsible for any loss or theft of or damage to exhibits at the Exhibition
Hall during the build-up, exhibition and dismantling periods.
(c) The Exhibitor is fully responsible for compensation of the intentional or unintentional damages
caused by the Exhibitor, and the Exhibitor shall be responsible for the insurance of exhibiting items.
11. FIRE REGULATIONS(a) Materials used in stand and display construction must be properly fire-proofed in accordance withregulations of Korea Fire Department.
(b) The Organizer has right, should circumstances necessitate, making changes in the Exhibitor’sbooth in the interest of fire prevention.
12. SUPPLEMENTARY CLAUSES(a) Whenever necessary, the Organizer shall have the right to issue supplementary regulation inaddition to those in the Terms and Regulations for Exhibition.
(b) Any additional written regulatory instruction shall form part of the Terms and Regulations forExhibition and they shall be followed by the Exhibitor.
13. ARBITRATION OF DISPUTES
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Any dispute, difference or question which may arise at any time hereafter between the Organizer andthe Exhibitor touching on the true construction of these Terms and Regulations for Exhibition or therights and liabilities of the parties hereto shall be settled by arbitration in accordance with theCommercial Arbitration Rules of the Korean commercial Arbitration Board in Jeju. The award of theabove arbitration shall be final binding upon both parties.

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