INTERNATIONAL TROPICALTIMBER COUNCILCOMMITTEE ON
FINANCE AND ADMINISTRATION

THIRTY-NINTH SESSION
2-6 December 2024
Yokohama, JapanPROVISIONAL AGENDA

1.

Opening of the Session

2.

Adoption of Agenda and Organization of Work

3.

Admission of Observers

4.

Approved Biennial Administrative Budget for the Years 2024 and 2025

5.

Review of Contributions to the Administrative Budgets

6.

Current Status of the Administrative Account7.

Resources of the Special Account and the Bali Partnership Fund(a) Special Account:(i) Thematic Programmes Sub-Account(ii) Project Sub-Account(b) Bali Partnership Fund8.

Auditor’s Report for the Financial Year 2023

9.

Election of Chairperson and Vice-Chairperson for 2025

10.

Dates and Venues of the Fortieth and Forty-first Sessions

11.

Other Business

12.

Recommendations to the International Tropical Timber Council

13.

Report of the Session

Distr.
GENERAL
CFA(XXXIX)/130 August 2024
Original: ENGLISH

CFA(XXXIX)/1Page 2

ANNOTATIONS TO THE PROVISIONAL AGENDA
Item 1 -Opening of the Session

The Thirty-ninth Session of the Committee on Finance and Administration (CFA) will be opened by theChairperson.

Item 2 -Adoption of Agenda and Organization of WorkThe Committee may consider the Provisional Agenda and adopt its Agenda for the Session. On theorganization of its work, it is to be noted that the schedule of meetings for the work of the Committee will bedetermined after the usual consultation. The Committee may also constitute the usual informal open-ended
working group(s) to assist in the consideration of matters assigned to it.

Item 3 -Admission of Observers

The Committee may admit those observers as approved by the Council to attend the session asobservers.

Item 4 -Approved Biennial Administrative Budget for the Years 2024 and 2025
[Document CFA(XXXIX)/2]

At its Fifty-ninth Council Session in November 2023, the Council approved the Administrative Budget
for the Biennium 2024 and 2025 in accordance with Article 19(4) of the ITTA, 2006 through Council
Decision 2(LIX).
There are no revisions to the biennial budget being proposed at this time in accordance with theFinancial Rules Rule 3(3).

Item 5 -Review of Contributions to the Administrative Budgets[Document CFA(XXXIX)/3]

The Committee may examine document CFA(XXXIX)/3 which details Members' contributions to theAdministrative Budgets 1986-2024, including assessments, receipts, interests, and arrears.

Item 6 -Current Status of the Administrative Account[Document CFA(XXXIX)/4]

The Committee may examine document CFA(XXXIX)/4 giving the current financial situation of theOrganization in respect of expenditures under the Administrative Budget for 2024 and resources available.
This document also provides disclosures required by the Financial Rules on bid and tender processes, solesuppliers, bad debt write-offs, approved banks and financial institutions, and matters related to theAdministration of the Administrative Account.
Item 7 -Resources of the Special Account and the Bali Partnership Fund
[Document CFA(XXXIX)/5](a) Special Account:(i) Thematic Programmes Sub-Account,(ii) Project Sub-Account,(b) Bali Partnership Fund.

The Committee may examine document CFA(XXXIX)/5 which summarizes the status and resourcesof these accounts.

CFA(XXXIX)/1Page 3

Auditor’s Report for the Financial Year 2023
[Document CFA(XXXIX/6, CFA(XXXIX)/CRP-1, CFA(XXXIX)/CRP-2]

Item 8 -The Committee may examine document CFA(XXXIX)/6 (Financial Reports Prepared in Accordancewith ITTO Financial Rules and Procedures (Annex 4)) and CFA(XXXIX)/CRP-1 (Management Letter preparedby the Independent Auditors for the ITTO Management) and, if appropriate, recommend to the Council that it
accepts the Auditor’s Report on the Accounts of the Organization for the financial year 2023. Furthermore, asa condition for ITTO’s recent accreditation to the Green Climate Fund, the CFA is requested to provide
oversight of ITTO’s internal audit activities and assessment of the performance of its independent internal audit
function. The Committee may examine document CFA(XXXIX)/CRP-2 (Internal Audit Report) and recommend
to the Council that it add this new responsibility to the functions of the CFA.

Item 9-Election of Chairperson and Vice-Chairperson for 2025

The election of the Chairperson and Vice-Chairperson of the Committee for 2025 will, following pastpractice, be subject to the usual consultations within the Council and the Committees.

Item 10-Dates and Venues of the Fortieth and Forty-first Sessions

The dates and venues of the Fortieth and Forty-first Sessions of the Committee will be determined inrelation to the dates and venues fixed by the Council for its Sixty-first and Sixty-second Sessions.

Item 11-

Other Business

The Committee may consider any other item of financial or administrative business under this agenda
item.

Item 12 - Recommendations to the International Tropical Timber Council
The Committee may consider and decide the set of recommendations to be made to the Council.

Item 13 - Report of the Session
The Committee may consider and adopt the Report containing its recommendations to the Council.
The Committee may request the Chairperson to present the Report to the Sixtieth Session of the Council for
consideration and adoption.