Japan Laser Processing Society:

Privacy Notice (Updated: May 30, 2018)

Japan Laser Processing Society (hear in after “JLPS”) is committed to protecting your personal data. This notice outlines
how we collect, share and use your personal data, and how you can exercise your privacy rights involving your data.
Where We Collect Personal Data From:JLPS receives your personal data from these sources:* Websites (JLPS owned or managed), including http://www.jlps.gr.jp/, http://www.jlps.gr.jp/jlmn/index.php, andwhere you create accounts to access products and services for LPM/SLPC symposium & LAMP congress, the online
proceeding submission system of each symposium/congress, and for submission to the access-free journal, ”Journal ofLaser Micro/Nanoengineering (JLMN)”.
* Submission to JLPS Domestic conferences & the proceedings (講演会論⽂集), and the membership journal, “Journal ofJapan Laser Processing Society”(レーザ加⼯学会誌).
* JLPS-contracted vendors who provide a specific service related to the delivery of a product or service, including thosefor which you provide registration information such as, paper submissions, conference registrations, career searches,
grant applications.
* Third-party individuals, including corresponding authors providing information about you as a co-author or potential
reviewer/editors* JLPS-contracted partners, including co-sponsors for meetings and peer societies.
* Your correspondence to us via mail, email or fax.
What Personal Data We Collect
The personal data collected by JLPS falls into these categories:

Identifying data, including name, and photo for symposium/congress award ceremony and the photo gallery on
website after the eventContact data, including email addresses, physical addresses and telephone numbers.



Demographic data, including nationality, birth year, gender, dietary restrictions, family member names andemergency contact

Financial data, including transaction details about purchases you have made, and payments to and from you.



Professional data, including CVs, technical and research interests, educational background, and employers.

JLPS-related activity data, including author and reviewer history, volunteer activities, customer service
communications.

Technical data, including internet protocol (IP) address, browser type and version, broad geographic location,
device type, operating system and other technical information. We may also collect information about how yourdevice has interacted with our websites, including the web pages accessed and links clicked on.

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For

Your personal information
Presenting/corresponding author's name, affiliation, company
name, department, street address, city, state/prefecture, ZIPcode, country,

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Abstract (One-Page Digest)
submission for LPM/LAMP/SLPCe-mail address, Tel/Fax number, title (Prof. Dr.

Mr. Ms.), co-authors' names and their affiliations should beinputted in the submission system.
Your e-mail address will be used for the various announcements/notices (e.g. Acceptance Notice) from the symposium/congresssecretariat (e.g. lamp2019@jlps.gr.jp, lamp-abst@jlps.gr.jp)

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Abstract booklet

All authors' names, affiliations, company names, departments,"Program & Technical Digest"

street addresses, cities, states/prefectures, ZIP-codes, countries,of LPM/LAMP/SLPCe-mail address of corresponding author will be printed in the(Hardcopy and/or electric file)booklet.
Name, affiliation, company name, department, street address,
city, state/prefecture, ZIP-code, country,

e-mail address,

Tel/Fax number, title (Prof. Dr. Mr. Ms.), should be inputted inRegistration system3(including On-site Registration)
for LPM/LAMP/SLPCthe registration system. (In case of inputting your personal
information by your own secretary, please be sure to givehim/her the permission from you.)Your e-mail address will be used for the correspondence and thepublish notice of the Proceedings from the symposium/ congresssecretariat(e.g.

lamp2019@jlps.gr.jp,

lamp-reg@jlps.gr.jp)

after the symposium/ congress.
In order to attend JLPS-organized event, if you would like toreceive any supports for obtaining Japanese VISA support fromthe event secretariat, the following information will be required.
(Support arrangements will be managed by either JLPS or theLPM/LAMP/SLPC designated vendors, e.g. JTB Communication

4Japanese VISA supportDesign. Inc..) Your name (and accompanying family person'sfor attending LPM/LAMP/SLPC

name, if any), title (Prof. Dr. Mr. Ms.), nationality, birthday(Year/Month/Date), affiliation, company name, department,
street address, city, state/ prefecture, ZIP-code, country, travel
schedule in Japan, flight information, staying hotel name(s),e-mail address and direct shipping address and Tel number in order
to send you supporting documents by EMS from Japan.
First/corresponding author's name, affiliation, company name,

5Manuscript Submission
to LPM/LAMP online proceedings

department, street addresses, city, state/prefecture, ZIP-code,
country name,e-mail address, Tel/Fax number, title (Prof. Dr.

Mr. Ms.), co-authors' names and their affiliations, initial abstract
number should be inputted in the submission system.

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Copyright Transfer Formfor LPM/LAMP Proceedings

Paper title, all authors' names, initial abstract number, authors'signature(s), authorized employer signature should be written inthe form.
Applicant's name, organization, department,

7street address,

Proceedings Order Formcity, ZIP-code, country name, e-mail address, Tel/Fax number,(Back number)title (Prof. Dr. Mr. Ms.),

for LPM/LAMP/SLPC Proceedings

card holder's name and signature (in case of payment by credit

credit card number, expiration date,card) should be written in the form.
First/corresponding author's name, affiliation, company name,department, street address, city, state/prefecture, ZIP-code,

Manuscript Submission
8for JLMN

country, e-mail address, Tel/Fax number, title (Prof. Dr. Mr.
Ms.), co-authors' names and their affiliations, abstract number(if applicable) should be inputted in the submission system.
ⒸClarivate Analytics/ⒸScholarOne, Inc.
https://mc.manuscriptcentral.com/jlmn
Applicant's name, organization, department,

9billing address,

Publication Charge Formcity, ZIP-code, country,for JLMN(Prof. Dr. Mr. Ms.),(After Acceptance Notice)holder's name and signature (in case of payment by credit card)

e-mail address, Tel/Fax number, title

credit card number, expiration date, cardshould be written in the form.
Applicant'sname,papernumber,

papertitle,affiliation,

department, street/billing address, city, state/prefecture, ZIP-10

JLMN Reprint Order Formcode, country, e-mail address, Tel/Fax number, title (Prof. Dr.
Mr. Ms.),credit card number, expiration date, card holder'sname and signature (in case of payment by credit card) should
be written in the form.

11Manuscript Submission

Paper title, sub-title, all author's name, affiliations, company

to JLPS's Japanese journal

names, departments, corresponding author's name, affiliation,"Journal of Japan Laser Processing Society

department, street addresses, city, state/prefecture, ZIP-code,(Hardcopy and electric file)country, e-mail address, Tel/Fax number, consent for publication（レーザ加⼯学会誌 依頼原稿表紙）

on website should be inputted in the submission form.
Applicant's name, affiliation, department, street/billing address,

12Registration for JLPS's Laser Materials

city,

Processing Conference

Tel/Fax number, title (Prof. Dr. Mr. Ms.), JLPS membership（レーザ加⼯学会講演会 参加申込）

number (if applicable) should be written in the form. (to be sent

state/prefecture,ZIP-code,country,

e-mailaddress,by fax or e-mail)3

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Proceedings of the___th Laser Materials

All authors' names, affiliations, company names, departments,

Processing Conference

street addresses, city, state/prefecture, ZIP-code, country,（第○回レーザ加⼯学会講演論⽂集）

corresponding author's e-mail address are indicated in the(Electric file)proceedings.

Back number Order Form
14of "Proceedings of the___th Laser
Materials Processing Conference" and others

Name, company name, department, shipping address, ZIP code,e-mail address should be written in the form.

Name, contact address, Tel/Fax numbers, e-mail address, HomeJLPS Membership Application/15

Retirement Form
（⼊会申込書/退会申込書）

or Office checkmark. For supporting member, company/organization name, address, manager name, title of manager,
person in charge, title of person in charge, Tel/Fax number, email address should be inputted in the form. (to be sent by faxor e-mail)

JLPS=Japan Laser Processing Society
LPM=International Symposium on Laser Precision Microfabrication
LAMP=International Congress on Laser Advanced Materials Processing
SLPC=Smart Laser Processing Conference
JLMN=Journal of Laser Micro/Nanoengineering

How We Use Personal Data
JLPS uses your personal data to:Process and deliver a product or service you have ordered.

oIn some cases, this will require JLPS to share your data with a third-party provider. In these cases, acontractual arrangement is in place to ensure the protection of the data and the minimal transfer of datanecessary to complete the task that is shared. For example, accepted manuscripts – which include author
contact information – are shared with our publishing vendors to prepare the article for publication.

oIn other cases, JLPS contracts with a partner to provide a product or service and data is shared with orreceived from the partner. For example, a co-sponsor of a meeting, a peer society that processes joint
memberships, or a sister society that provides a member benefit.

Provide information to you about other relevant JLPS programs and services based on your interests.

Include your information in our online directory.

Improve your online experience. For example, we keep you logged in to our network as you read online journalcontent.



Share conference registration lists with attendees and sponsors.

Monitor JLPS content and services to prevent potentially abusive activities.



Share mailing addresses with JLPS members.

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Respond to a competent law enforcement body, regulatory, government agency, court or other third party where
we believe disclosure is legally required; to exercise, establish or defend our legal rights; or to protect your vitalinterests or those of any person.

In connection with any proposed purchase, merger or acquisition of any part of our business, your data may be sold ortransferred as part of that transaction with the stipulation that the conditions of this privacy policy transfer with thedata. Personal information data related to the LPM/LAMP/SLPC symposium will be erased within three years after theevent.
Your Data Rights
You may access the majority of the information that JLPS maintains on you in our database in the My Account (JLPSMembership login ID and Password) feature of our system; e.g. Manuscript search at Cybozu Dedie（サイボウズ デヂエ）
for JLPS members.

Author and reviewing information is contained in electric files of JLPS publishing proceedings ofLPM/LAMP/SLPC symposium/congress, Proceedings of Laser Materials Processing Conference (講演会論⽂集), Journal ofJapan Laser Processing Society (学会誌), our open-access online journal “Journal of Laser Micro/Nanoengineering(JLMN)”. Questions or concerns about your data may be sent to jlps@jlps.gr.jp
Cookies and Other Tracking Technologies
To enhance the performance and functionality of our sites, we use session, persistent and third-party “cookies” that
store a small text file on your computer and collect certain information about your visit to our site.
Log Files
Web site log files store information such as internet protocol (IP) addresses, browser type, internet service provider(ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. Normally, an IP address will change
each time you connect to the internet; in some cases, however, you may have a static address, and your IP address
may be deemed identifiable. Log files are used to analyze trends, administer the site, track users' movements within
the site and gather broad demographic information for aggregate use. The log files are used by utility tracking software
to analyze user movement.
Transfer of Information to Other Countries
JLPS is a global organization headquartered in Japan but with activities, members, customers, vendors and consultants
around the world. In the course of normal business, JLPS may transfer information to other countries as necessary for
us to provide our products and services. By submitting your information to JLPS (electronically or in hard copy), youconsent to such transfers and to the processing of this information in other countries.
Modifications to this Notice
JLPS may modify, add or remove portions of this Privacy Notice at any time. Where such changes are material in nature,
JLPS will provide additional notice via email or notification on the Websites. The date of the last update is displayed at
the top of this Privacy Notice.

5Contact Information
If you have any questions or suggestions regarding this Privacy Notice, please contact JLPS at:
Japan Laser Processing Society (JLPS)
c/o Joining and Welding Research Institute, Osaka University,
11-1 Mihogaoka, Ibaraki, Osaka 567-0047, Japan
E-mail: jlps@jlps.gr.jp, Tel/Fax: +81-6-6879-8642

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