Appendix 1

Requests for recording of classes, etc.
The Digital Library of Nara Institute of Science and Technology (NAIST) records andreleases videos of classes and other activities for the purpose of education and research.

１．Procedure
The responsible faculty member must fill in his/her name and affiliation on the "Lecture
Video Recording Request Form", select the content to be made public, and submit theform for each class subject.
If you wish to preserve the recorded video as an archive for a long period of time, pleasesubmit the "Archive Permission Form" as well.
２．Contents
The scope and period of publication will be standardized for each course, so if there are
multiple lecturers in charge of a course, all lecturers should be aware of whether or nottheir lectures can be published, the scope of release, etc.
（１）Scope of release
The scope of release can be selected from the following three options.
①Only for registered students
The recorded video will be made available only to students registered for the class.
The public access period is only for the course period (until the end of September for
spring semester classes and until the end of March for fall semester classes), and theCompensation System for Public Transmission for Educational Purposes will be applied.
When the Compensation System for Public Transmission for Educational Purposes isapplied, copyrighted works can be used without a license to the extent that the rightsof the copyright holder are not infringed.
If you use the Compensation System for Public Transmission for Educational Purposes,
you may be asked to report this in a survey that may be conducted. We ask for yourcooperation in managing the sources of third-party works used, etc., and in conducting
the survey.
②Only for NAIST faculty, staff, and students③Open access
The recorded video will be made available to NAIST faculty, staff, and students only,
or to the public inside and outside the NAIST.
You can select the period of publication from "(2) Period of release".
The Compensation System for Public Transmission for Educational Purposes does notapply. When using third-party works in class without permission, please be careful touse them within the scope of quotations.
（２）Period of release
The period of release can be selected from the following two options.
①Until the end of September②Until the end of March
The recorded video will be available until the end of September or March.
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The videos will be distributed through the Lecture Video System and will not be
available for searching in the library's collection on the library website.
In addition, the videos stored in the Lecture Video System will be deleted after about
two years.
③Long-term recording as an archive
The recorded video will be stored for a long term as an archive in the Digital Library.
It will be distributed through the Lecture Video System, and after a certain period oftime, the system will be changed to open to the public through the library system.
After the change, the recorded video will be fixed on a single screen and will notsupport translated subtitles.
（３）Automatic translation
Automatic speech transcription can be used to perform automatic translation (Japaneseto English) and display translated subtitles. Please note that there is a limit to the annual
usage time, so please select this option only when necessary. If the maximum usage
hours are reached, we may not be able to fulfill your request.
３．Details of permission（For long-term recording as an archive）
The following is a list of items you must agree to for long-term recording as an archiveof video and audio recordings of classes and other activities.
（１）Digitizing and Storage①Video Information will be digitized and stored on hard disk, etc. by the NAIST DigitalLibrary System.
②Meta-data information based on Video Information such as a bibliographies and tablesof contents will be digitized and stored in the NAIST Digital Library.
（２）Access to the Video Information
Video Information will be released as written in the degree of access section of thelecture video recording request form.
（３）Meta-data information accessName, affiliation, and lecture information listed on the lecture video recording request
form of the archived lecture will be released upon request.
４．Miscellaneous（１）Copyrights
The lecturer holds the copyrights of the Video Information except for those partscontaining third party materials. When you use materials from a third party in yourlecture and approve of it being released as an archived lecture, please make sure thatsuch usage of third party materials is done in accordance with public broadcasting rights.
(For detailed information see Appendix 2: About using third party materials)（２）Rescinding of permission
This permission may be rescinded whenever problems occur with Video Information.
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（３）Student appearances in videos
Please announce to students in advance that the student appearance might be recorded
during the class.
The Information and Digital Library Services Division does not edit recorded video even
if students are appearance, but faculty members in charge are authorized to edit thevideo using the class recording system, so that they can edit the video as needed.
（４）Replacement/change of lecturers
In the event of a class schedule change, classroom change, or class cancellation, pleasebe sure to contact us in advance at the contact information below. Please note that wewill not be able to record the class video if you do not contact us.

【Contact Information】
Information and Digital Library Services Division
Nara Institute of Science and Technology
E-mail: lib-video@ad.naist.jp

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