2014/10/13

JCIAwards Entry

2014 Jci World Congress
okazaki kouta machidukuri ouenkikin senkoukai
JCI JAPAN
Best Inter-organization Collaboration Project

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Entry InformationAward
2014 JCI World Congress
Program:Category: Best Inter-organization Collaboration Project

NOM Information
National Organization: JCI JAPAN

National President:

Kazuya Suzuki
E-mail: japan@jci.cc

LOM Information
Local Organization: JCI Okazaki
President: matsuo tsunehiro
President Email: mkaikei127@yahoo.co.jp

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Basic Information
Duration : APRIL 25TH 2014 – JUNE 19TH 2014
Staff : 62 Members
Sponsors : NPO G-Net Managing Director Akimoto Shouji (Lecturer)
Budget : ＄1937
Profit / Loss : ０
In which UN MDG bestfit (if apply): ?:As the selected organizations actively operating within Okazaki city limits
have benefited and continue benefit to from the initiative, so too do the
Who is benefited ?:residents of Okazaki city and surrounding environs where theseorganizations are active.
Objective : 1. By allowing participation in the final funding distribution selection
meeting for the Kouta, Okazaki town development support fund, it willserve as a setting for participants and attendees to obtain valuable
information about the activities of town development organizations. 2. By
participating in the final selection process as members of the funding
committee, participants will be able to get a real sense of the contribution
to unity and the general good that can be achieved by being an active partof town development. 3. To be a place to allow attendees and participants
to experience and appreciate a change of perspective, an increase inknowledge and to learn from the process in which organizations appeal forfunding. By participating in the final selection meeting of the Kouta,
Okazaki town development support fund, it is possible to obtain
information on the different attitudes and motivations of those involved
and to look deeply into the, multi-stage process and activities of town
planning organizations. 4. Allow participants and general attendees todevelop a deeper understanding of the organizations that request fundingby engendering interaction opportunities.
Overview : JCI Okazaki launched a town planning support fund in 2011 in order todonate to local town planning organizations a portion of the sales fromvending machines in Kouta town and Okazaki. This year marks the fifth
consecutive implementation of this scheme. By opening the final
selection meeting to the general public, the process is open to clear andfair scrutiny and becomes a valuable learning experience for participants
and general attendees. Doing this leads to an all-round better selection
process After learning about the projects and the challenges of town
development from the perspectives of various organizations, participants
will be able to operate more effectively and empathically in similar
endeavors in the future. By gaining knowledge from these examples ofregional town development, there is a high probability that participants canintroduce innovations and ideas inspired by this project into their ownorganizations or endeavors. Encouraging the general public to participate.
Allowing JCI Okazaki members to get to know the town development
activists who play a role in Okazaki city. By engaging in the briefing,
screening and selection stages, a deeper interest in town planning isdeveloped.
Results : JCI Okazaki was able to carry out the donation process to the final four
selected organizations and, by extension, the regions in which they areactive. Four organizations = Total Funding Awarded ＄5430 By having
the 92 participants and attendees at regular meetings listen to thepresentations made by lecturers, instructors and the genuine voices of
those seeking help to change aspects of where they live, it was avaluable opportunity for them to experience a broadening of theirperspectives and potential. The collaboration with Coca -Cola (CentralJapan) Co., Ltd yielded not only access to vending machines, but also
their assistance in recommending or contacting speakers or experts thatwere of the highest value to the meetings of Kouta, Okazaki town
development support fund. Spearheading and maintaining thiscollaborative relationship was one of the key aspects of the success of
this project.
Actions Taken : （PLAN） March 19th 2014 Recruitment of participating organizations
interested in the fund April 25th 2014 Applicant briefings and recruitment
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selection of organizations April 26th 2014 E-mailing of candidate form topotential candidates who had given prior consent April 28th 2014 Deadlinefor organization recruitment May 2nd 2014 Deadline for returning
application forms May 5th 2014 Data was sent in advance to Kouta,
Okazaki town development support fund members May 9th 2014 Finalscreening and selection of participating organizations May 22nd 2014
Planning and appeal brush-up training for the selected organizations May
22nd 2014 Final briefing and brush up training for the selectedorganizations June 19th 2014 Final selection meeting for the Okazaki
Kouta town development support fundRecommendations : Our purpose was to seize the opportunity to become town planning
activists through engagement in this process, both inside and out, but did
not feel completely satisfied with the final result. Rather than limiting fullparticipation to only the final selection meeting, full participation shouldextend back to the applicants briefing. When brush-up training and otherprep work was carried out, it was quickly realized that in the future allorganizations should be allowed or encouraged to participate in all stagesof the process.

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JCIPage 3

Award Category criteria

1

Objectives, Planning, Finance and Execution

What were the By understanding the town planning activities inobjectives of this Okazaki city and environs through engagement with
program? this process. Also, to expand the appreciation andpractice of political autonomy and independence ofthought in the activities of town planning
organizations.
How does this For the purposes of town planning, JCI Okazaki
program align to actively encouraged the voluntary participation ofthe JCI Plan of citizens of the local area in the process. This effort
Action? yielded 92 participants. These 92 JCI Okazaki

members and citizens of the area have grown as
town planning activists. A deeply developed
understanding and awareness of town planning has
positively impacted the citizens, participating
members and JCI Okazaki as a whole.
Was the budget an Budget of this program for well-known efforts ofeffective guide for Okazaki, Kouta town development support fund In
the financial the interests of fairness, an introduction video wasmanagement of the created for each organization and every effort madeproject? towards parity.
Instructor fee（5 INSTRUCTORS）：

0% Venue fee :１5％ Organization videos：54%
Flyer：32% MISCELLANEOUS：1％ Expenditure for
implementation of this program was to budget
How does this ＜JCI MISSION＞ JCI Okazaki has provided young
project advance citizens from twenty to forty years old interested in
the JCI Mission the process of town planning and becoming activists
and Vision? in that field an opportunity to acquire first-handexperience and knowledge. ＜JCI VISION＞ JCIOkazaki provided members and citizens with anopportunity to experience the merits of the town
planning process which can in turn also produce apowerful effect on other citizens who were notdirectly involved. We can confidently state that thisinitiative has contributed to the greater good inOkazaki city.

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JCIPage 4

Award Category criteria

2

Cooperation between the Local Organizations

How did the two JCI Okazaki and the town planning activists had aorganizations work healthy and profitable exchange of ideas andtogether? opinions throughout the whole process, but thiscollaborative spirit was especially well developed
when conducting the brush-up training, Even afterawarding funding to the selected organizations, weare still an active part of Okazaki city’s town
development activist community, and offer advice orsupport whenever possible or requested
Describe how the To engage in the process of town planning from thetasks and planning perspective of the support fund, the content of theof the project were project is revised in brush-up training which both
divided between JCI Okazaki and the local organizations werethe organizations. actively involved in coordinating and steering ahead.

However, the experience and perspective madeavailable by the local organizations was extremely
valuable, and may have made all the difference towhatever degree of success we can be said to haveachieved.

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JCIPage 5Award Category criteria

3

Impact on Members and Contribution to the JCI Vision

How did the By promoting effective problem-solving in the area members of the made possible by JCI Okazaki, the town
Local development organizations and all participants
Organizations working together towards common goals – thebenefit from anticipation of participation in the fields associatedrunning thiswith urban planning from the 62 members involved
project?

rose 30% after the current project was completed.

How did the JCI Okazaki members had the opportunity toprogram advance become active participants in town planning. In thisthe JCI Vision? way, there were able to take direct action

themselves, or to work to bring the merits of theinitiative to the other participants and attendees,
and the general public of the area.

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JCIPage 6

Award Category criteria

4

Community Impact

How did the Local Collation of the results of questionnaires distributed
Organizations to attendees. According to the survey results of 30
measure attendees, the unanimous feedback that we havecommunity received is that they want to be pro-active andimpact? undertake endeavors for the betterment of where

they live. Clearly, an active community spirit among
the attendees – that will most likely lead to valuable
outcomes in the future- has been fostered by thisscheme.
Describe the actualcommunity impact
produced by thisproject.

To actively encourage the participants in this project
to continue to be involved in the town development
process after it had ended, JCI Okazaki took steps
during this project to try to maximize community
impact. JCI Okazaki provided a location and setting
conducive to developing an understanding andappreciation of the often complex and emotive
issues related to town-planning to allow the citizens
to fully utilize the potential of the Kouta, Okazaki
town development support fund. By providing andensuring this kind of environment, participants andattendees were able to become aware of the widearray of tasks involved in urban planning, giving thema solid base for any related future endeavors they
may undertake in the future. This level of knowledge
was provided by the advanced, yet specially crafted
to be easy-to-understand, brush-up training
sessions open to all participants and attendees

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JCIPage 7

Award Category criteria

5Long-term Impact of the Program

What is the Until next year, JCI Okazaki will fulfill the function of
expected long-term a think tank and/or provide funds to town
impact of this development activists when appropriate. After that,project? we will shift our efforts to other organizations. It is

expected that a significant number of citizens
involved in this initiative will continue their
participation in town planning actively and positively
in various forms. This belief is based on thefollowing. 1. Participants in this project have allexperienced a broadening of their perspectives on
their town, and on what can be achieved at agrassroots level, JCI Okazaki will be fully involved
until such time as it is determined that the Kouta,
Okazaki town support fund can become functionallyindependent from our organization. However, we will
still provide support after that time by sending them2 – 3 JCI Okazaki members to act as advisors.
What changes The citizens of the local community need to bewould you make to aware of the many issues and challenges of urban
improve the results development that are faced on a regular basis by theof this project? activists, organizations and other people in the thickof it. We believe that by providing this program on an
ongoing basis, we will be able to increase theknowledge and appreciation for those who areinvolved in the difficult field of town planning andinspire pro-active engagement at some time in thefuture by those who are not presently involved. By
achieving higher levels of involvement from thegeneral public, the issues of urban development are
ready to be met by the fresh and motivatedperspectives they will bring.

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