Eighteenth session of the Governing Council of the Statistical Institute for
Asia and the Pacific
Eighth meeting of Network for the Coordination of Statistical Training inAsia and the PacificSeventeenth Management Seminar for the Heads of National Statistical
Offices in Asia and the PacificChiba, Japan
12-15 December 2022
INFORMATION NOTE FORPARTICIPANTS
I.

Event-related information

Venue and opening session
1. All events will be organised in Meeting Room no. 301 at the Makuhari Messe, 2-1, Nakase, Mihamaku, Chiba-city, 261-8550 Japan
Tel.: +81-43-296-0001
Link: https://www.m-messe.co.jp/en/
2. For the Governing Council the opening is scheduled to be at 10:30 hours on Monday 12
December and at 10:00 hours on Tuesday 13 December at Makuhari Messe as per address
noted under paragraph 1 above.
3. For the Meeting of the Network, the opening is scheduled to be at 11:00 hours on Monday 13
December at Makuhari Messe as per address noted under paragraph 1 above.
4. For the Management Seminar, the opening is scheduled to be at 9:30 hours on both Wednesday
14 December and Thursday 15 December at Makuhari Messe as per address noted underparagraph 1 above.
The provisional schedule of events will be posted on SIAP website at https://www.unsiap.or.jp/ .
Please kindly note that the schedule might be updated regularly, so please check the SIAP
website for the latest version.
Identification badges
5. Participants will be provided with name badges at registration prior to either the Governing
Council or the Meeting of the Network, depending on the participation in each event. For
identification and security reasons, participants are requested to wear the name badges at all times
during the event.
Working language during the meeting and the seminars
6. The meeting and seminars will be conducted in English throughout and no translation/interpretation
services will be provided.
Secretariat of the events
7. The Eighth Meeting of Network for the Coordination of Statistical Training in Asia and thePacific Region is organised by SIAP.

8. The Seventeenth Management Seminar for the Heads of National Statistical Offices in Asiaand the Pacific: Managing an Evolving Data Ecosystem is organized by SIAP, in collaboration
with Statistics Division of the United Nations Economic and Social Commission for Asia and thePacific, and the Ministry of Internal Affairs and Communications, Government of Japan (MIC).

9. Contact details of focal point of SIAP are as follows:
Mr Shuji Fukuyama
Program Management AssistantTel.: +81-43-299-9795 (direct line);
Email: shuji.fukuyama@un.org; escap-siap@un.org;
Ⅱ. Travel
Regarding COVID-19 border restrictions of Japan, please kindly note the following:• Continuously refer to https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html until yourdeparture date.
• Register via Visit Japan Web at https://www.digital.go.jp/en/services/visit_japan_web-en/
for easy entry into Japan.
• You need valid Vaccine Certificate for avoiding Pre-departure Test.
https://www.mhlw.go.jp/stf/covid-19/border_vaccine.html• It is expected for that a mask be worn inside of public building and most likely outside.
Travel arrangements (applicable to only SIAP-funded participants)
10. SIAP will provide round-trip travel for the participants on the most economical route. If air travelis needed, the participants will receive an economy class round-trip ticket. Please note that for
travel, the participant’s passport must be valid for 6 months or more from the date of the meeting.
All travel arrangements will be organized by an UN authorized Travel Agency; please do notmake any separate bookings. You will be informed when your travel has been sent for approval.
The UN authorized Travel Agency might specifically require your approval of the travel itinerary.
Please, confirm it as soon as possible with due regard to your passport validity, correct spellingof your name on the itinerary/ticket and visa requirements. If the ticket is issued without needing
your confirmation, then for any further changes you will have to contact directly the UNauthorized Travel Agency or the air company.
11. Arrangements will be made for participants to arrive in Japan on Sunday 11 December forparticipants of Governing Council, or on Monday 12 December for participants of Meeting of
the Network and depart for their respective countries on Friday 16 December 2022. Participants
should not change their official travel dates without prior consent from SIAP. If any alteration is
to be made after the flight ticket has been issued, the participant in question is responsible for any
change made and the applicable price difference occurred; should any change be needed to be
made, the participant in question could do so by directly contacting the authorized Travel Agency
whilst keeping SIAP in the communication.
Hotel Accommodation
12. It is the responsibility of the participants to make the hotel arrangement. Participants arerequested to make their own reservations, at least, by Thursday 5th December 2022, in view ofthat the demands on the hotels in the vicinity of SIAP are very high at any given time due to theirlocation. When making a reservation, participants are also recommended to have a look at major
2online booking websites such as booking.com, expedia.com, airbnb.com, trivago.com, agoda.com,
bearing in mind that the closest railway station to SIAP is Kaihin-makuhari station on JR KeiyoLine.
List of Hotels located within walking distance from Makuhari Messe
https://springs.co.jp/english/
https://www.greentower.co.jp/english/
https://www.francs.co.jp/en/
https://www.the-manhattan.co.jp/lang/en/
https://www.newotani.co.jp/en/makuhari/
https://www.apahotel.com/resort/makuhari/

Please note, if you don’t find any available room, please email to shuji.fukuyama@un.org
13. Any organisers of the events will not assume responsibility for any expenditures/liability relating
to participants’ attendance in the events, such as:(i)
Salary and related allowances for participants during the period of the events;(ii)
Costs incurred by participants in respect of travel insurance, accident insurance,
medical or dental bills or hospitalization fees in connection with their attending theevents;(iii)
Compensation in the event of death or disability of participants in connection with
their attending the events;(iv)Any loss or damage to personal property of participants while attending the eventsor losses or damages claimed by third parties as a result of negligence on the partof the participants; and(v)Any other expenses.
Daily Subsistence Allowance (DSA) and Terminal fee (applicable to only SIAP-funded participants)
14. Participants will be provided with DSA and terminal fees by SIAP, in accordance with the United
Nations regulations. If, for any reason, a participant fails to attend the meeting/seminar or isunable to attend the full duration of the meeting/seminar, the appropriate portion of the allowance
must be returned to SIAP.
15. Daily subsistence allowance (DSA) will only be provided for the duration of the Network and theManagement Seminar, in accordance with the United Nations rules and regulations. Please note
that, because the session of the Governing Council of SIAP is an inter-governmental meeting,participation in the session will not be funded from SIAP. Therefore, DSA for 11 December
will not be paid. Please also note that DSA and terminal fee are provided only for one
representative from your office.
16. All participants are requested to keep their boarding passes (round trip) and submit a scanned
copy to SIAP (escap-siap@un.org) within 7 days after the round-trip travel has been completed.
Visa requirements
17. It is the responsibility of each participant to obtain a visa. Participants are requested to checkwith the Embassy/Consulate of Japan accredited to the country of residence on visa requirements
and where required, promptly obtain an appropriate entry visa which allows to enter Japan andparticipate in the events. General information on entry visa requirements can be found on thewebsite of the Embassy/Consulate of Japan accredited to the country of residence as well as ofthewebsiteoftheMinistryofForeign
AffairsofJapan(http://www.mofa.go.jp/j_info/visit/visa/index.html). Participants who need to stopover in othercountries should also obtain appropriate transit visas.
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Arrival at International Airports in Tokyo
18. Participants should make their own transportation arrangements from the airport (Narita orHaneda airports) to their respective hotels.
19. Upon arrival at the Narita/Haneda International Airport, proceed for immigration clearance, thento baggage claim, on to customs inspection, and reach the arrival lobby. The information of theairport limousine buses from/to Narita Airport to Kaihinmakuhari station can be found through thefollowing link
https://www.rome2rio.com/s/Kaihimmakuhari/Tokyo-Narita-Airport-NRT
Timetable of bus is here
20. The information of the airport limousine buses from/to Haneda Airport can be found through thefollowing link
https://www.rome2rio.com/s/Kaihinmakuhari-eki/Tokyo-Haneda-Airport-HND
Timetable of bus is here
21. Other Information
Weather and clothing -- The average temperature during early December in Chiba, Japan, ranges from4 to 14 degrees Centigrade. Participants are advised to check the Internet on the weather forecast ofJapan 2-3 days before departure.
Electricity voltage -- The voltage for all electric appliances used in Japan is 100 Volts.
Location of restaurants -- A map with information on locations of restaurants, supermarkets,convenience stores, etc. around the vicinity of Makuhari Messe is provided under Attachment.
Please refer to https://www.m-messe.co.jp/en/ for further information.
Foreign exchange -- Foreign currency exchange tellers are available at both Narita and HanedaInternational Airports. Exchange facilities are also available at the big commercial banks. They areopen from 09:00 to 15:00 hours, without lunch break, from Monday to Friday. The current exchange
rate is approx. 148 JPY to one USD.

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Map around the venue*Green arrow is the venue of Meetings*
https://www.m-messe.co.jp/en/cityguide/5