Participants Guide
EXHIBITOR HANDBOOKCONTACT .................................................................................. P2
EVENT SCHEDULE & AGENDA ...................................................... P2
PREPARE YOUR ARRIVAL ............................................................ P3
BOOTH DETAILS ........................................................................ P3
BOOTH SET-UP .......................................................................... P4
ADDITIONAL FURNITURE ............................................................ P4
LUNCH ...................................................................................... P4
WIFI INTERNET ......................................................................... P4
COFFEE CORNER ...........................................................................
THEMED WORKSHOPS ...................................................................
SHIPPING .....................................................................................
MOVE-OUT ...................................................................................
ACCESS TO THE VENUE .................................................................
HOTELS .......................................................................................

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CONTACTGeneral Organization:

advanced business events
10 RUE DE LA ROCHEFOUCAULD
CS 50300
92513 Boulogne Billancourt Cedex - FranceTél : +33 1 41 86 41 46
Website : https://www.aeromartnagoya.com/index.php/en/
E-mail : nagoya@advbe.com

Aeromart Nagoya organization staff:
CEO
Stéphane CASTETEVENT MANAGER
Ruiching PORTIER

scastet@advbe.com
SALES
Marie-Julie CASTAIGNE

rportier@advbe.com+33 1 41 86 41 46
SALES
Andrea REINWART

mjcastaigne@advbe.com+33 5 32 09 20 03

areinwart@advbe.com+33 1 41 86 41 54

aito@advbe.com
tbryzhachenko@advbe.com+81 80 9735 0933
+33 5 32 09 20 00

SALES
Stéphanie FOYARTSALESAlain NGOIE

SALES
Xiang LI

sfoyart@advbe.com

angoie@advbe.com+33 (0)1 41 86 41 51

lx8281@hotmail.com+33 (0)1 41 86 41 60

SALES
Tetyana
BRYZHACHENKOSALES
Akiko ITOCOMMUNICATIONMARKETING
Claire-Marie
DIDIOT+86 22 8672 7860

cmdidiot@advbe.com+ 33 1 41 86 41 45

LOGISTICS
Bao Phan Thi
BPhanThi@advbe.com+33 (0)1 41 86 49 11

EVENT SCHEDULE & AGENDA
Monday, September, 25th
(Nagoya Trade & Industry Center)3.00pm – 6.00pm : Access to the exhibition hall for booth set-up
Tuesday, September, 26th
(Nagoya Chamber of Commerce & Industry, 2F)
09.30pm: Participants Registration
10.00pm – 05.00pm: "OEMs supply chain policies & new technology" session

Wednesday, September, 27th
(Nagoya Trade & Industry Center)

Thursday, September, 28th
(Nagoya Trade & Industry Center)07.30am: Opening of the front desk
09.00am – 12.25pm : BtoB meetings & Workshops
12.25pm: Lunch break
01.30pm – 05.30pm: BtoB meetings & Workshops
06.30pm: Cocktail reception

08.00am: Opening of the front desk
09.00am – 12.25pm : BtoB meetings & Workshops
12.25pm: Lunch break
01.30pm – 05.00pm: BtoB meetings & Workshops

Cocktail Reception:A reception, offered to all the participants, will be held on September 27th, at AICHI MUSEUM OF FLIGHT from06:30pm.
AICHI MUSEUM OF FLIGHT
Toyoba, Toyoyama-cho, Nishikasugai-gun, Aichi

2Shuttle bus is available with the time table as below;
Departure from the venue to the museum（Boarding location: Wakamiya Odori, north side of the venue）
17:00

1 bus

17:30

5 buses

18:00

1 bus

Departure from the museum to the downtown (Nagoya station, Fushimi and Sakae)（Boarding location: Large bus
parking area）
20:00

1 bus

20:30

Access to Exhibition Hall for booth set-up

5 buses

21:00

1 bus

Monday,September 25th

Tuesday,
September 26th

Wednesday,
September 27th

03.00pm - 06.00pm

02.00pm 06.00pm

07.30am

Cocktail Reception

Thursday,
September 28th

06.30pm – 08.30pm

Move-out

05.00pm / 07.00pm

PREPARE YOUR ARRIVAL
Upon arrival at the venue, all participants must present their PRE-PRINTED BADGES at the entrance. They will be available fordownload from your online profile beginning from August 26th ,2023: https://meetings.nagoya.bciaerospace.com/2023/signup.php
You will also have to print your B2B meetings schedule as only the event catalogue containing the exhibition floor plan with thelist of exhibitors and the conference program will given to you at the front desk.

BOOTH DETAIL
Each wall panel measures 1m (3.3ft) wide and 2.5m (8.2ft) high. Exhibitors are welcome to bring pop-up stands,
rollups and other graphics if they fit within the dimensions of your selected booth and do not stick out into thepassageways.
Basic Package
6sqm Booth 3m x 2m
(9.84ft x 6.56ft)

Deluxe Package
12 sqm Booth 6m x 2m
(19.68ft x 6.56ft)

Premium Package
24 sqm Booth 6m x 4m
(19.68ft x 13.12ft)

Spot lights
1 Table* with white table cloth
3 Chairs
CarpetFascia Board

Spot lights
2 Tables* with white table cloth
6 Chairs
CarpetFascia Board

Spot lights
1 meeting table - 4 chairs
1 coffee table – 4 chairs
1 reception desk – 1 high chair
Carpet – Company signs*(W1500mm x D600mm x H700mm)*(W1500mm x D600mm x H700mm)

To customize your space, we strongly recommend you to bring graphics. You must provide all necessary materials to hang yourgraphics (chains, adhesives, etc). It is strictly forbidden to drill into the panels. Your booth is equipped with 1 electric outlet. Youmust bring a power strip if you’re planning to use several devices.

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BOOTH SET-UP
Set up time is from 03.00pm to 06.00pm on Monday, September 25th and 02.00pm to 06.00pm on Tuesday,
September 26th. For exhibitors unable to make it on those days, it is recommended to arrive at the venue at 07.30am on
Wednesday, September 27th to complete the set up and personalization of their booths.
AEROMART NAGOYA offers hard walled booths. We strongly recommend you to bring graphics to customize your space,or order custom-printed wall and fascia panels for a more professional appearance. Noisy machines or sound systems are notallowed. Please also ensure that all equipment and graphics you bring fit within your booth dimentions.

ADDITIONAL FURNITURE
 Default furniture:
Our official supplier, « DAIWA Co., Ltd. » offers an entire range of furniture & printed materials. You may trade your default
furniture or order additional equipment at your own cost.
 How to place an order:
Click this LINK:■Basic & Deluxe package

https://aeromartnagoya.com/images/2023/downloads/Option_manualBasicDelux_EN.pdf■Premium package：https://aeromartnagoya.com/images/2023/downloads/Option_manualPremium_EN.pdf■Basic & Deluxe package in Japanese：

https://aeromartnagoya.com/images/2023/downloads/Option_manualBasic__Delux_JP.pdf■Premium package in Japanese：

https://aeromartnagoya.com/images/2023/downloads/Option_manualpremium_JP.pdf
To review the photos of all available furniture proposed by DAIWA if you need additional equipment. Once you have made yourchoice, you can order the furniture by sending an e-mail to the contact below with the references of the furniture you need.
■Contact:
DAIWA Co., Ltd. - Mr Kazuma SAKAITEL: +81 52 361 5561
Email: sakai@daiwa-web.co.jp【Notice】
The application deadline for optional equipment and decoration will be September 8.
If you apply after the deadline, you will be charged separately, so the cost of express work, handline work, transportation,
installation work, etc.
The cost of the optional equipment and decoration must be paid by September 15.

LUNCH
Lunch :
There is no seated lunch organized by BCI Aerospace, but there will be 2 kitchen cars selling lunch meals at the parking
area by the venue.
Kitchen Lotus: stew, curry rice, quiche, lunch box etc.
Kitchen Ouka: roast beef bowl, fried chiken bowl

WIFI INTERNET
Wi-fi inside the exhibition hall will be provided for all participants throughout the duration of the event.
The network name and WIFI password information will be provided on your badge.

4COFFEE CORNER
Complimentary coffee corner is available on September 27th & 28th, 2023, from 08.00am to 10.00am and 02.00pm to04.00pm.

THEMED WORKSHOPS
If you are leading a themed workshop, the conference room will be fully equipped with a video projector, screen, acomputer (for your presentation), and a wireless microphone will be made available to you.
For all your queries and concerns please contact Rosanna Quigley at rquigley@advbe.com or +44 (0)7341
647 941

SHIPPING
Be sure to have all your materials delivered from 10.00am on September 25th, 2023. Any earlier deliveries will not behandled. Ship them to the address below (don’t forget to mention the name of the event “AEROMART NAGOYA 2023”) and add
your company name to the label:« AEROMART NAGOYA 2023 +YOUR COMPANY NAME»
Nagoya Trade & Industry Center
2-6-3, Fukiage, Chikusa-ku,Nagoya, 464-0856, JAPANMOVE-OUT
Exhibitors must have all their materials and equipment cleared from the booths by 07.00pm on September 28th, 2023.
NOTE: You are recommended to attend all your belongings at all times. BCI Aerospace shall not be responsible for any damage
caused to your equipment or theft. Any materials or equipment left or unattended by September 29th could be taken to a place
the organizer deems appropriate at the participant cost and risk.

HOTEL
Our Revolugo partner and their team offer a choice of hotels with special rates located near Aeromart Nagoya in order for
you to enjoy your stay to the fullest.
Please, click here to book online!
If you wish to have more details concerning hotels rates or group bookings, please don’t hesitate to contact the dedicated travel
planner by email or phone: +33 (0)1-80-06-62-88 / reservations@revolugo.com

ACCESS TO THE VENUE【FLIGHTS】
Nagoya is connected nationally and internationally to major airlines through Chubu Centrair International
Airport,"Centrair" (Central Japan International Airport) the closest airport to the conference venue, airport code: NGO5

【TRAINS】➢FROM CHUBU CENTRAIR INTERNATIONAL AIRPORT
Central Japan International Airport → Nagoya Station (28min by Meitetsu MU-SKY Limited Express train)➢FROM OSAKA & TOKYO
Nagoya is reached by JR Shinkansen "NOZOMI" train. Trains offer both non-reserved seats (自由席, jiyūseki) and reservedseats (指定席, shiteiseki) in separate cars, but for peace of mind seats reservations are always recommended.

For your information Nagoya from Tokyo Station is reached in around 1h45.

➢Tokyo Station from Narita International Airport
Narita Airport → Tokyo Station (1h30 by Narita Express)

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Shinagawa Station from Haneda International Airport
Haneda Airport → Shinagawa Station (15min by Keikyu Line)➢Shin-Osaka Station from Kansai International Airport

Kansai Airport → Shin-Osaka Station (50min by JR Express Line "HARUKA")■CONFERENCE LOCATION (September, 26th)○ Address → Nagoya Chamber of Commerce & Industry, 2-10-19, Sakae, Naka-ku, Nagoya, 460-8422, JAPAN7

Metro from Nagoya Station
HIGASHIYAMA line towards FUJIGAOKA. Get off at FUSHIMI station, and take No.5 Exit.
Go straight 4 blocks to south on Fushimi Street, and turn left.
Taxi: 10m by taxi

■AEROMART NAGOYA CONVENTION LOCATION (September, 27th-28th)○ Address → Nagoya Trade & Industry Center, 2-6-3, Fukiage, Chikusa-ku, Nagoya, 464-0856, JAPAN➢

From Nagoya Station

Take a Metro (SAKURADORI line) towards TOKUSHIGE. Get off at FUKIAGE station, and take No.5 Exit. 5 minutes’ walk from
FUKIAGE Station.

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