Everything PDF: Convert, Create, Edit, OCR, Compare, and Sign PDFs
1. Welcome
2. Address and Contact Information
3. Key Product Features
4. System Requirements
5. END-USER LICENSE AGREEMENT FOR APRYSE SOFTWARE INC. SOFTWARE – ABLE2EXTRACT
PROFESSIONAL version 19
6. Installing/Uninstalling Able2Extract Professional
6.1. Installing Able2Extract Professional
6.1.1. Windows
6.1.2. macOS
6.1.3. Linux6.2. Uninstalling Able2Extract Professional
6.2.1. Windows
6.2.2. macOS
6.2.3. Linux6.3. Uninstalling Able2Extract Professional - Additional Steps
7. Tutorials
7.1. Opening and converting documents with Able2Extract Professional
7.1.1. Starting Able2Extract
7.1.2. Opening a document
7.1.3. Selecting portions of a document for conversion
7.1.4. Converting PDF to other formats
7.1.5. Convert any PDF with Able2Extract Professional Windows Explorer Extension
7.2. Convert any printable format to Excel with Able2Extract Professional
7.3. Create PDF files in Able2Extract
7.4. Create PDF files Using the Able2Extract Printer7.5. Editing PDF content and pages with Able2Extract
7.5.1. PDF Content Editing Options
7.5.2. Modifying PDF content object properties (font, font size, color, line width, rotation, etc.)
7.6. Fill In PDF Forms
7.7. Create Fillable PDF Forms
7.7.1. How to Create PDF Forms
7.7.2. Creating A PDF Form – Layout Options
7.7.3. Creating A PDF Form - Customization Properties
7.7.4. Text Boxes
7.7.5. Combo boxes
7.7.6. List boxes
7.7.7. Check boxes
7.7.8. Radio buttons
7.7.9. Push buttons
7.7.10. Signature Fields

7.7.11. Delete
7.8. Extract Form Data to CSV
7.9. Sign PDF Documents with Able2Extract
7.9.1. Signing a PDF Document
7.9.2. Validate Existing Digital Signatures Attached to the Document
7.10. Annotating PDF Content
7.10.1. Annotations
Sticky Note
Link
Stamp
Highlight
Underline
Squiggly
Strike Out
Caret
File Attachment
WatermarkDelete7.10.2. Properties
7.10.3. Comments
Comment - Review
Comment - Mark
Comment - Reply
Delete7.11. Compare Any Two Printable Documents
7.11.1. How to Compare Two Printable documents
17.11.2. Document Comparison Tools
Open Files to Compare
Undo/Redo
Copy All Right/Copy All Left
Annotate All Right/Annotate All Left
Save Left/Save Right
DeleteNavigating Pages with Differences
8. Print Dispatcher
8.1. Quickly change the PDF creation options for PDF files created through the Able2Extract Professional Printer8.2. Monitor the PDF creation process
8.3. Open the PDF files created through the Able2Extract Professional Printer method
9. Selection – more about selecting portions of documents to convert
10. Fixing common problems in Able2Extract Professional
10.1. Troubleshooting
10.2. Frequently Asked Questions
10.2.1. General Questions
10.2.2. PIN Related Issues
10.2.3. Error Messages
10.2.4. Product Capability Questions
10.2.5. Product Limitation Questions
11. Image-based Documents / Scanned Documents

12. PDF to Word Conversion Options – Standard, Frames, Text Only
13. PDF to Excel and PDF to CSV Conversion Options – Automatic or Custom
13.1. Automatic Settings
13.2. Custom Settings
13.3. Custom Excel Mode and Custom Excel Side Panel
13.3.1. Overview
13.3.2. Page Range
13.3.3. Named Table Structures
Manage...
Review Tables...
13.3.4. Tables
13.3.5. Columns
13.3.6. Rows
13.3.7. Header and Footer
13.3.8. Preview Panel
13.3.9. Custom Excel - Right-click Context Menu
14. PDF to Excel and PDF to CSV – Smart Templates
15. PDF and OCR Document (Scanned PDF) Backgrounder
16. Document navigation panels
16.1. Thumbnails
16.2. Bookmarks
16.3. Attachments
16.4. Document Tabs
16.5. Start Page
17. Toolbars
17.1. File Toolbar
17.1.1. Open
17.1.2. Save
17.1.3. Save As
17.1.4. Create PDF
17.1.5. Batch PDF Creator
17.1.6. PDF Creation Options
17.1.7. Print
17.1.8. Page Setup
17.1.9. Web Search
17.1.10. Properties
17.2. Convert Toolbar
17.2.1. Open
17.2.2. Excel
17.2.3. CSV
17.2.4. Word
17.2.5. PowerPoint
17.2.6. Publisher
17.2.7. HTML17.2.8. AutoCAD
17.2.9. Text
17.2.10. Image
17.2.11. Extract Images

17.2.12. Searchable PDF
17.2.13. Extract Form Data
17.2.14. Copy to Clipboard
17.2.15. Snapshot
17.2.16. Batch Converter
17.2.17. Conversion Options
General
OCR/R2V
Excel/CSV
Word
Footer Options
17.3. Convert Side Panel
17.3.1. Selection
Select Page
Select Range...
Select All
Revert Last Change
17.3.2. OCR Mode
17.3.3. Excel: Format
17.3.4. Word: Format
17.3.5. PowerPoint: Format
17.3.6. Publisher: Formatting
17.3.7. AutoCAD: Format
17.3.8. Image: Format
17.3.9. Clipboard Formats
17.3.10. Open File After Conversion
17.4. Custom Excel Toolbar
17.4.1. Open
17.4.2. Define
17.4.3. Reset
17.4.4. Load Template
17.4.5. Save Template
17.4.6. Save Template As
17.4.7. Add Table
17.4.8. Delete Table
17.4.9. Add Column
17.4.10. Delete Column
17.4.11. Add Row
17.4.12. Delete Row
17.4.13. Convert to Excel
17.4.14. Convert to CSV
17.4.15. Copy to Clipboard
17.5. Custom Excel Side Panel
17.6. Sign and Secure Toolbar
17.6.1. Open
17.6.2. Undo
17.6.3. Redo17.6.4. Choose Signature17.6.5. Sign
17.6.6. Encrypt / Decrypt
Encrypting PDF Documents
Decrypting PDF Documents
17.7. Sign and Secure Side Panel
17.8. Edit Document Toolbar
17.8.1. Open
17.8.2. Undo
17.8.3. Redo
17.8.4. Add Text
17.8.5. Add Shape
17.8.6. Add Bitmap
17.8.7. Redact
17.8.8. Delete
17.8.9. Add Bates Numbering
17.8.10. Remove Bates Numbering
17.8.11. Merge
17.8.12. Split
17.8.13. Insert Pages
17.8.14. Delete Pages
17.8.15. Move Pages
17.8.16. Rotate Pages
17.8.17. Resize Pages
17.8.18. Document Properties
Document Information
Viewer Preferences
17.9. Edit Document Side Panel
17.10. Edit Form Toolbar
17.10.1. Open
17.10.2. Undo
17.10.3. Redo
17.10.4. Add Text Box
17.10.5. Add Combo Box
17.10.6. Add List Box
17.10.7. Add Check Box
17.10.8. Add Radio Button
17.10.9. Add Push Button
17.10.10. Add Signature
17.10.11. Delete
17.11. Edit Form Side Panel
17.12. Review Toolbar
17.12.1. Open17.12.2. Undo
17.12.3. Redo17.12.4. Add Sticky Note17.12.5. Add Link
17.12.6. Add Stamp
17.12.7. Highlight17.12.8. Underline
17.12.9. Squiggly
17.12.10. Strike Out
17.12.11. Add Caret
17.12.12. Add Attachment
17.12.13. Add Watermark
17.12.14. Delete
17.13. Review Side Panel
17.14. Compare Toolbar
17.14.1. Open Files to Compare
17.14.2. Undo
17.14.3. Redo17.14.4. Copy All Right
17.14.5. Annotate All Right
17.14.6. Save Left
17.14.7. Copy All Left
17.14.8. Annotate All Left
17.14.9. Save Right
17.14.10. First Page with Differences
17.14.11. Previous Page with Differences
17.14.12. Next Page with Differences
17.14.13. Last Page with Differences
17.15. Compare Side Panel
17.16. Help Toolbar
17.16.1. Open
17.17. Help Toolbar Side Panel
17.18. Footer Toolbar
17.18.1. First Page
17.18.2. Previous Page
17.18.3. Go to Page...
17.18.4. Next Page
17.18.5. Last Page
17.18.6. Rotate View Clockwise
17.18.7. Rotate View Counterclockwise
17.18.8. Zoom In
17.18.9. Zoom Out
17.18.10. Current Zoom
17.18.11. Single Page View
17.18.12. Single Page Continuous View
17.18.13. Two Page View
17.18.14. Two Page Continuous View
17.18.15. Search
Whole Words Only
Case-sensitive
Search Next/Previous
17.18.16. Cursor X & Y Coordinates
17.18.17. Theme1. Welcome
Thank you for choosing Able2Extract Professional – a fully featured PDF suite that is designed for Windows, macOS andLinux! Using Able2Extract Professional, you can easily create secure PDFs, convert your PDF data, including scanned
PDF files, into fully formatted Excel spreadsheets, editable Word documents, PowerPoint presentations, AutoCAD, CSV
and more, as well as seamlessly edit and sign PDF content and pages.
With Able2Extract Professional you can transport tabular data from your PDFs into fully formatted Excel spreadsheets fordata analysis. Use our Custom Excel feature to get even more control over difficult conversions. You can also extract text
and graphical data from your PDFs into the more usable and familiar editable Word document format. Many moreconversions are available as well.
Able2Extract is all-in-one PDF tool that can also create PDFs from multiple files at once, merge batch converted andcreated PDF files into a single output file, create blank PDF documents, split a document into even parts, extract
characters from scanned PDFs with a powerful, multi-language OCR engine (English, Spanish, French, and German),provide Dark theme support, extended vector shape selection, and more. Able2Extract Professional's simple-to-use
interface automates the PDF manipulation process. The end result is an increase in productivity and a savings of time.
Able2Extract Professional contains a new smart layout detector that accurately transfers complex table properties and cellstyles (borders, background colors, merge info, fonts) to Excel spreadsheets, the ability compare any two printable
documents side by side regardless of format (annotate, copy and save differences to PDF), view document comparison
statistics, and comes with cursor X and Y coordinates for precision layout and PDF element placement.
New improvements for Able2Extract Professional 19 include advanced OCR batch conversion, a new Windows Explorer
extension, and improved OCR technology that provides better text recognition and more accurate results.
In addition, the conversion engine in version 19 has been fine tuned to provide higher quality performance and fasterconversion speeds. Lastly, this latest version comes with improved compatibility, upgraded security, and bug fixes thatprovide an overall enhanced PDF user experience.
Once again, thank you for using Able2Extract Professional. We sincerely hope you enjoy it! If you have any suggestions,questions or comments, give us a call or drop us an email and we'll work to get things straightened out for you.
All the best,
The Apryse Software Inc.
www.investintech.com+1 604 200 4366

2. Address and Contact Information
Customer Service
Telephone:
Hours:
Email:+1 604 200 4366
9am – 6pm EST (GMT -5:00) Monday – Friday
cs@investintech.com

Technical Support
Email:

investintech_support@pdftron.com

Mailing Address
Mail:

Apryse Software Inc.
500-838 West Hastings Street, Vancouver, BC, Canada V6C 0A6

Company BackgrounderApryse Software Inc. is a developer of innovative software technologies specializing in
the conversion and manipulation of PDF data into more usable formats. Since 2000,
Apryse produces solutions that enhance the ability of individuals and corporations toincrease productivity.
Apryse products are cross-platform and offer the same powerful PDF technology on Windows, macOS and Linux.
Apryse products offer a variety of PDF and data conversion options, including the following:
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To ExcelTo CSV
To Word
To PowerPoint
To Publisher
To Open Office
To HTMLTo AutoCAD
To Text
To Images

Users can also convert scanned PDFs to searchable ones, copy PDF content to clipboard for easy pasting to otherapplications, batch convert whole folders of PDFs with just a few clicks, and extract all images from PDF into a single
folder.
When it comes to PDF editing, Apryse PDF solutions let users add and delete text, images, and vector shapes, redact
sensitive content, manipulate pages in a number of ways, merge and split PDFs, add Bates numbering, and more.
To provide everything users might need for their PDF work, Apryse products provide an easy way to create and encrypt
digital documents, annotate PDFs, sign PDFs electronically and apply digital, cryptographic signatures, fill in, create, andedit PDF forms, extract form data to CSV files, compare any two printable documents side-by-side, search for selected
PDF text online, etc.

3. Key Product Features
Able2Extract Professional features a PDF converter, editor, and creator with advanced, proprietary data extraction
technology. Able2Extract Professional is available on the three major OS platforms: Windows, macOS, and Linux.
The following information provides some more detail on Able2Extract Professional's most important features:Able2Extract Professional allows users to convert their data from one format to another and offers more than 10 different
conversion options in total. The following backgrounders provide additional information on Able2Extract Professional's two
most popular conversions features – PDF to Excel and PDF to Word:
PDF to Excel Conversion Backgrounder
Convert your PDF files into formatted Excel spreadsheets!
Unlike many other products claiming to convert PDF to Excel, the Able2Extract Professional's PDF to Excel converter ismuch more than just a PDF to Text converter masquerading as a PDF to Excel conversion tool. Able2Extract Professional
is powered by Apryse's proprietary conversion algorithm, specifically designed to ensure that tabular data contained innative and scanned PDFs can be seamlessly exported into fully formatted Excel spreadsheets for easy data analysis. In
addition to Apryse's automated PDF to Excel conversion, Able2Extract Professional has an advanced custom user optionthat allows for the column or row structure of a table to be defined by the user themselves.
Using Able2Extract Professional's automatic PDF to Excel conversion option, users can view and select the data theywant to convert in their PDF document, then click on a single button and complete the conversion into Excel. Able2Extract
Professional's conversion algorithm provides excellent results for most tables, including financial statements and reports.
Able2Extract Professional's custom column selection option allows the end user to designate the column structure of atable. This can be an ideal solution for uniquely formatted tables. In addition, the custom selection allows the user toeliminate headers and footers for tables that span multiple pages, such as database generated reports, so that the Excel
output appears in the structure the user desires. Users have the ability to customize the row structure and sections withina page of a PDF. Moreover, with enhanced table recognition capabilities, Able2Extract Professional can properly detect,
identify, and extract multipage tables with single headers and better separate tables with similar but different structure.
This will enable users to further prepare their PDF documents for even more precise results in Excel.
After the custom selection has been used to designate the column/row/section structure for a document, Able2Extract
Professional has the ability to save that structure so that it can be used on other similarly formatted documents! Thispowerful feature will streamline the work process for professionals that regularly receive reports in a particular format. The
end result is PDF to Excel conversion quality that is second to no other product currently available on the market today.
Able2Extract Professional is a stand-alone product that works independently of Adobe's suite of products, such as Adobe
Acrobat Reader.
Key Features of Able2Extract Professional's PDF to Excel Converter:
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Retain the row/column structure of the PDF table in Excel.
Converts PDF files into formatted Excel spreadsheets quickly, with one touch of a button.
Extract all tables within a PDF document without any surrounding content such as text blocks and images.
Retain complex table properties and cell styles (borders, background colors, fonts) to Excel spreadsheets with thebuilt-in smart layout detector.
OCR support for converting image-based PDFs to Excel.
Control column structure of the Excel table output using Custom selection options and eliminate headers andfooters for multiple page reports.
Save column/row structures for commonly used reports to simplify your data conversion work process.
Supports a variety of languages, including English, French, Spanish and German, to name a few.
Conversion can be done in GUI and batch mode.
Preserve your page layout. View all the PDF data in one Excel workbook or, one Excel workbook per PDF page.
Able2Extract is not a plug-in. It does not require any Adobe software product, such as Acrobat, to view andconvert PDF to Excel.
Output supports three OS platforms (Windows, macOS and Linux) and Microsoft Office versions
365/2021/2019/2016/2013/2010/2007/2003.
Select whether to replicate the font of the PDF or not.

●●Advanced conversion settings can be selected for both Automatic and Custom Excel.
Advanced table recognition for merging similarly structured tables and complex tables containing multiple columns
with single header.

PDF to Word Conversion Backgrounder
Preserve the look and feel of your PDF's in Word!
Able2Extract Professional's PDF to Word conversion option lets users recover their PDF data quickly and transform it into
editable Word documents with a single click of a button. The PDF to Word converter lets users take graphics and text fromtheir PDF files and transfer it instantly into editable Word documents.
The PDF to Word conversion algorithm is proprietary to Apryse and was developed specifically for ensuring that PDF data
could be replicated in Word as closely as possible.
Key Features of Able2Extract Professional's PDF to Word Conversion:
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Preserve the original layout of your PDF in an editable Word document.
Three different PDF to Word conversion options are available.
○ The Standard PDF to Word conversion retains the layout and structure of the PDF document so that it iseasily editable.
○ Choosing PDF to Word conversion using Frames provides output that is generated in Frames in Word,
which helps to retain the exact positional structure of the original document.
○ Finally, if the purpose of the PDF to Word conversion is to pull draft language or information from reports,
the Text option allows users to select paragraphs and have them available in normally formatted Word
documents for further editing or integration into other documents.
Different output formats are available such as PDF to Rich Text Format (RTF), Open Document (ODT) or the
DOCX format.
OCR support for converting image-based PDFs to Word.
Convert multiple PDFs to Word at once with batch conversion.
Efficiency and Selectivity. Pinpoint selection ability. Since you can see what you select, there is no need totransfer whole documents or even whole pages at a time. Take one line of text if you want!
Conversions are processed at a very high speed.
Multiple conversion size options. Convert the whole document, a range of pages, one page or a portion of a page.
It is your choice!
Output supports three OS platforms (Windows, macOS and Linux) and Microsoft Office versions
365/2021/2019/2016/2013/2010/2007/2003.
Automatically correct digital textual flaws within your PDF’s content. Gain higher quality text and better conversion
control over PDF text output.

4. System Requirements
The following provides the system requirements for Apryse's Able2Extract Professional.
Able2Extract Professional is a fully cross-platform solution that operates on Windows, macOS and Linux. Here are thesystem requirements for each platform:
General●●Administrative privileges for software installation
Internet connection may be required to download additional resources (for example, CJK fonts) and accessresources and helpful guides through the interface

Hardware Requirements
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Processor:○ x86 Architecture CPU
Memory:○ 512+ MB of free memory available for the software
Disk space:○

350 MB○

350 MB○
Monitor:

350 MB (Ubuntu), 350 MB (Fedora)○

1366 (Width) x 768 (Height) screen resolution (higher screen resolution required if OS scaling ismore than 120%)○

1366 (Width) x 768 (Height) or 1280 (Width) x 800 (Height) non-Retina screen resolution, 2560
(Width) x 1600 (Height) Retina screen resolution

Compatible Operating Systems●

Windows 11/10/8.1/8, Windows Server 2022/2019/2016/2012 R2/2012/2008 R2, 64-bit edition●

macOS 14 (Sonoma)/13 (Ventura)/12 (Monterey)/11 (Big Sur)●

Ubuntu 23.10/23.04/22.04/20.04, Fedora 39/38/37/36/35, 64-bit edition

5. END-USER LICENSE AGREEMENT FOR APRYSE SOFTWARE INC. SOFTWARE– ABLE2EXTRACT PROFESSIONAL version 19
IMPORTANT-READ CAREFULLY: This End-User License Agreement (“EULA”) is a legal agreement between you (“You”
or “Your”, either an individual or a single legal entity) and Apryse Software Inc. (“Apryse”) for the software productidentified above, which includes computer software and associated media and printed materials, and may include “online”
or electronic documentation (“SOFTWARE PRODUCT” or “SOFTWARE”). By clicking “I agree” or by downloading,installing, copying, or otherwise using all or any portion of the SOFTWARE PRODUCT, You agree to be bound by theterms of this EULA. If You do not agree to the terms of this EULA, do not download, install, copy or otherwise use the
SOFTWARE. If you acquired the SOFTWARE on tangible media (e.g. CD) without an opportunity to review this license,
you may promptly return the unused SOFTWARE PRODUCT to the place from which You obtained it within 30 days with
proof of payment for a full refund.
SOFTWARE PRODUCT LICENSEThe SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as otherintellectual property laws and treaties. The SOFTWARE PRODUCT is licensed, not sold.
In this EULA, the following definitions apply:“Computer” means one central processing unit (“CPU”) that accepts information in digital or similar form and manipulates
it for a specific result based on a sequence of instructions.
“Permitted Number” means one (1) unless otherwise indicated under a valid license (e.g. volume license) granted by
Apryse or agreed to in writing by Apryse.
“Use”, “Used” or “Using” means to access, install, download, copy or otherwise benefit from using the functionality of the
SOFTWARE in accordance with the SOFTWARE documentation.
1. GRANT OF LICENSE
This EULA is a non-exclusive and non-transferable license and grants You the following rights:
Systems Software – You may install and Use one copy of the SOFTWARE PRODUCT on a single Computer at a time andonly by one user at a time, or up to the Permitted Number of Computers and users. You may make a single copy of the
SOFTWARE solely for archival purposes.
Network Storage/Use – You may also store or install a copy of the SOFTWARE PRODUCT on a storage device, such asa network server, Used only to install or run the SOFTWARE PRODUCT on Your other Computers over an internal
network; however, You must acquire and dedicate a license for each separate Computer on which the SOFTWAREPRODUCT is installed or run from the storage device. No other network use is permitted, including, but not limited to, useof the SOFTWARE, either directly or through commands, data or instructions from or to a Computer not part of Your
internal network, for Internet or web-hosting services or by any user not licensed to Use this copy of the SOFTWARE
through a valid license from Apryse.
No Concurrent Use – A single-Use license for the SOFTWARE PRODUCT may not be Used concurrently on different
Computers, however, this agreement does allow a licensed user to install the SOFTWARE PRODUCT on both a work
Computer and a home or laptop Computer, provided the SOFTWARE PRODUCT is not in use on both machines at thesame time.
2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS
Copying Restrictions – You may make a single copy of the SOFTWARE PRODUCT for backup and archival purposes.
Such copy shall include in readable format any and all proprietary and copyright notices contained on the original. Other
than as contained in this agreement You may not copy the SOFTWARE PRODUCT, including any documentation. All suchcopies of the SOFTWARE PRODUCT are the proprietary information of Apryse and its suppliers and are subject to their
copyrights.
Title – Apryse and its suppliers retain all title to the SOFTWARE PRODUCT, and all copies thereof, and no title to the
SOFTWARE PRODUCT, or any intellectual property in the SOFTWARE PRODUCT, is transferred to You.

Limitations on Reverse Engineering, Decompilation, and Disassembly – You may not reverse engineer, decompile, ordisassemble the SOFTWARE PRODUCT, or otherwise attempt to derive source code from the SOFTWARE PRODUCT.
Separation of Components – The SOFTWARE PRODUCT is licensed as a single product. Its component parts may not
be separated for use on more than one Computer.
Transfer – You may not rent, lease, sublicense or otherwise transfer all or any portion of the SOFTWARE PRODUCT or
authorize any Use of the SOFTWARE by any other person except as expressly permitted hereby.
User Interface – You may not incorporate a graphical user interface or any interface of any kind in conjunction with the
SOFTWARE PRODUCT.
Combination of Components – In conjunction with the prohibition against separation of components of the SOFTWAREPRODUCT, noted above, You may not create or add components to be used in combination with the SOFTWAREPRODUCT, if any purpose of such combination is to package, repackage, sell, resell, rent, sub-rent, lease or sublease
any portion of the SOFTWARE PRODUCT to any third party to this EULA.
Conversion Limitation – any batch PDF conversion using OCR shall be limited to less than 10,000 pages per month.
Prevention of Unauthorized Use – You shall not knowingly permit anyone to use any portion of the SOFTWAREPRODUCT, (a) for the purpose of deriving its source code, or (b) for purposes other than as authorized in this EULA.
END-USER COMPLIANCE – You agree to use all reasonable efforts to ensure that persons employed by You or underYour direction and control abide by the terms and conditions of this EULA. In the event that You become aware that the
SOFTWARE PRODUCT is being used by such persons in a manner not authorized by this EULA, You shall immediately
notify us in writing of such facts and You shall immediately use all reasonable efforts to have such unauthorized use of the
SOFTWARE PRODUCT immediately cease, and to recover any copies of the SOFTWARE PRODUCT that were made in
violation of this EULA. Notwithstanding any other form hereof, You will at all times remain responsible and liable for, andshall indemnify Apryse against any damages or claims arising out of or related to, any breach of this EULA by any
authorized or unauthorized User of the SOFTWARE licenses to You hereunder.
Third Party Software – The SOFTWARE PRODUCT and its component parts are protected by Copyright and otherproprietary rights of Apryse and one or more third party software vendors who are intended beneficiaries of this EULA.
You may be held directly responsible by such vendors for acts relating to the SOFTWARE PRODUCT’s component parts
that are not authorized by this EULA. To the maximum extent permitted by law, You waive all claims and causes of action
against such third party software vendors that arise under this EULA or in connection with Your use of, or inability to use
the SOFTWARE PRODUCT or its components. No such third party software vendors will have any liability of any kind to
You in connection with any such claims or causes of action.
Termination – Without prejudice to any other rights, Apryse may terminate this EULA if You fail to comply with the terms
and conditions of this EULA. In such event, You must destroy all copies of the SOFTWARE PRODUCT and all of its
component parts.
3. UPGRADES AND SUPPORT
Apryse may offer to license to you, for a fee, upgrades to the SOFTWARE PRODUCT, and may or may not require you toagree to a new license agreement for the upgrade. If you are not required to agree to a new license agreement, then thisagreement shall apply to and govern your use of such upgrade. If this agreement in respect of a SOFTWARE PRODUCT
that is an upgrade of a Apryse product, You now may use that upgraded product only in accordance with this EULA. If the
SOFTWARE PRODUCT is an upgrade of a component of a package of software programs that You licensed as a second
product, the SOFTWARE PRODUCT may be used only as part of that single product package and may not be separated
for use on more than one Computer.
Apryse is committed to providing customer and technical support to users of the SOFTWARE PRODUCT, for so long as
the version of this SOFTWARE PRODUCT retains the same version number as the current version number of the
SOFTWARE available for sale at the Apryse website. For example, product ABC v.2.0, would still be supported even if
product ABC v.2.7 was being sold on our website. However, ABC v.2.0 would no longer be supported if product ABC v.3.0
was available for sale on the Apryse website. Customer and technical support shall include reasonable efforts problem
investigation and problem solving by the Apryse customer and technical support team. Any patches or special fixes shallbe made solely at the discretion of Apryse and subject to available Apryse resources, and may require payment of anadditional fee. Additional information about Apryse support, including hours and how to contact us for support, is available
at: www.investintech.com.
4. COPYRIGHTAll title and copyrights in and to the SOFTWARE PRODUCT (including but not limited to any images, photographs,
animations, video, audio, music, text, and “applets,” incorporated into the SOFTWARE PRODUCT), the accompanying
printed materials, and any copies of the SOFTWARE PRODUCT, are owned by Apryse or its suppliers. The SOFTWAREPRODUCT is protected by copyright laws and international treaty provisions. Therefore, You must treat the SOFTWAREPRODUCT like any other copyrighted material except that You may either (a) make one copy of the SOFTWAREPRODUCT solely for backup or archival purposes, or (b) install the SOFTWARE PRODUCT on a second Computer
provided You keep the second installation solely for backup or archival purposes. You may not copy any printed materials
accompanying the SOFTWARE PRODUCT.
5. DUAL-MEDIA SOFTWARE
You may receive the SOFTWARE PRODUCT in more than one medium. Regardless of the type or size of medium You
receive, You may use only one medium that is appropriate for Your single Computer. You may not use or install the othermedium on another Computer.
6. LIMITED WARRANTY
Apryse warrants that the SOFTWARE PRODUCT will perform substantially in accordance with the accompanying writtenmaterials for a period of thirty (30) days from the date of receipt when used in accordance therewith.
7. CUSTOMER REMEDIES
Apryse’s and its suppliers’ entire liability and Your exclusive remedy shall be, at Apryse’s option, either (a) return of theprice paid, or (b) repair or replacement of the SOFTWARE PRODUCT that does not meet Apryse’s Limited Warranty andwhich is returned to Apryse with a copy of Your receipt. This Limited Warranty is void if failure of the SOFTWAREPRODUCT has resulted from accident, abuse, or misapplication. Any replacement SOFTWARE PRODUCT will bewarranted for the remainder of the original warranty period or thirty (30) days, whichever is longer. Outside Canada,neither these remedies nor any product support services offered by Apryse are available without proof of purchase froman authorized international source.
8. NO OTHER WARRANTIESTO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, APRYSE AND ITS SUPPLIERS DISCLAIM ALL
OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIEDWARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH REGARD TO THE
SOFTWARE PRODUCT.
9. NO LIABILITY FOR CONSEQUENTIAL DAMAGES
To the maximum extent permitted by applicable law, in no event shall Apryse or its suppliers be liable for any special,incidental, indirect, or consequential damages whatsoever (including, without limitation, damages for loss of businessprofits, business interruption, loss of business information, or any other pecuniary loss) arising out of the use of or inability
to use the SOFTWARE PRODUCT, even if Apryse has been advised of the possibility of such damages. Because someprovinces, states and jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental
damages, the above limitation may not apply to You.
10. EXPORT RULES
You agree that the SOFTWARE will not be shipped, transferred or exported into any country or used in any mannerprohibited by applicable export laws, restrictions or regulations.
11. U.S. GOVERNMENT END USERSThe SOFTWARE and related documentation are “Commercial Item(s),” as that term is defined at 48 C.F.R. §2.101,
consisting of “Commercial Computer Software” and “Commercial Computer Software Documentation,” as such terms areused in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.R. §12.212 or 48 C.F.R.
§§227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and Commercial Computer

Software Documentation are being licensed to U.S. Government end users (a) only as Commercial Items and (b) with
only those rights as are granted to all other end users pursuant to the terms and conditions herein.
You agree that when licensing the Software for Use by the U.S. Government, or any contractor therefore, you will license
consistent with the policies set forth in 48 C.F.R. §12.212 (for civilian agencies) and 48 C.F.R. §§227-7202-1 and
227-7202-4 (for the Department of Defense).
12. GOVERNING LAWThis EULA shall be governed exclusively by the laws of the Province of Ontario, Canada without reference to the United
Nations Convention on Contracts for the International Sale of Goods, the application of which is expressly excluded. Eachof the parties hereto irrevocably attorns to the jurisdiction of the courts of the Province of Ontario and further agrees tocommence any litigation which may arise hereunder in the courts located in the city of Toronto, Province of Ontario.
13. NOTICES
Should You have any questions concerning this EULA, or if You desire to contact Apryse for any reason, please contact,
or write:
Apryse Software Inc.
500-838 West Hastings Street
Vancouver, BC
Canada V6C 0A6
Phone: +1 604 200 4366Web: https://www.Apryse.com
14. ASSIGNMENTThis Agreement, the SOFTWARE and any rights granted to You under this Agreement may not be transferred or assignedby you (including, without limitation, the granting of any security interest in the SOFTWARE or other transmission orcommunication of the SOFTWARE), in whole or in part, whether voluntarily, by operation of law, or otherwise , without theprior written consent of Apryse and any such attempted assignment or transfer shall be null and void.
15. SEVERABILITY
To the extent that any provision of this Agreement is declared by a court or other lawful authority of competent jurisdiction
to be invalid, illegal or unenforceable, such provision shall be severed and deleted or limited so as to give effect to theintent of the parties insofar as possible and You and Apryse will use their best efforts to substitute a new provision of likeeconomic intent and effect for the illegal, invalid or unenforceable provision, and the remainder of this Agreement shallcontinue in full force and effect with respect to all other provisions.
16. AMENDMENTS AND WAIVERS
No modification, amendment, addition to or waiver of any rights, obligations or defaults shall be effective unless in writing
and signed by the party against whom the same is sought to be enforced. One or more waivers of any right, obligation or
default shall be limited to the specific right, obligation or default waived and shall not be construed as a waiver of any
subsequent right, obligation or default. No delay or failure of Apryse in exercising any right hereunder and no partial or
single exercise thereof shall be deemed of itself to constitute a waiver of such right or any other rights hereunder.

6. Installing/Uninstalling Able2Extract Professional
6.1. Installing Able2Extract Professional
In your browser, navigate to the Able2Extract Download page. Based on the information provided by your browser, ourwebsite will offer the right installation downloadable by clicking on the centrally-placed green button.
If you have disabled sharing such information with your browser, the download button will provide the Windows installation
by default. Other options are accessible by clicking on the Available for button below and choosing an OS installation
manually.

6.1.1. Windows
1. Click on the Windows Download button.
2. In the Save As dialog that appears, select where you want to save Able2Extract Professional.
3. Once the application is saved, double click on the InstallAble2ExtractPro.exe file to start the installation process.
4. Click Next in the dialog that appears and accept the license agreement that follows.
5. Browse and select the destination location of where to install Able2Extract Professional and click Next. Confirm
the installation details that follow. If you want to change any installation settings, click on Back and make yourmodifications. Otherwise, click on Install.
6. When the installation process is done, choose whether to restart the computer now or later and click on Finish.

6.1.2. macOS
1. Click on the macOS Download button.
2. Browse and select a location in which to save the .pkg file to your computer.
3. Hold down the CTRL button and mouse-click on .pkg file
4. From the Dropdown menu select Open
5. In the pop-up dialog click on Open
6. Follow the instructions from the installation wizard to complete the installation process.

6.1.3. Linux
There are a few ways you can go about installing Able2Extract Professional onto your computer for the Linux platform:
from the Investintech website and by using the command line.
From the Investintech website (recommended):
Ubuntu1. Click on the Ubuntu Download button.
2. In the Save As dialog that appears, select where you want to save Able2Extract Professional.
3. Once the application is saved, navigate to the folder where you saved the .deb package on your system.
4. Double-click on the file and it will open in the Ubuntu Software Center.
5. Click on the Install button.
Fedora

1. Click on the Fedora Download button.
2. In the Save As dialog that appears, select where you want to save Able2Extract Professional.
3. Once the application is saved, navigate to the folder where you saved the .rpm package on your system.
4. Double click on the .rpm package and it will open in the Software application on your computer.
5. Click on the Install button.
From the Command Line Interface:
You also have the option of using the Command Line Interface once the software packages are saved to your computer.
UbuntuTo install Able2Extract Professional from the Command Line in Ubuntu, follow these steps:
1. Open the Ubuntu terminal and run the following command to download Able2Extract Professional:
wget www.investintech.com/download/InstallAble2ExtractPro.deb
2. Once the application is saved, run the apt update and apt install commands to install Able2Extract Professional:
sudo apt update
sudo apt -f install ./InstallAble2ExtractPro.deb
3. When prompted, you will have to enter your root password or confirm your actions by pressing Y and thenpressing Enter to continue the installation process.
Note: Some additional dependency packages might be installed automatically if missing.
FedoraTo install Able2Extract Professional from the command line in Fedora, follow these steps:
1. Open the Fedora terminal and run the following command to download Able2Extract Professional:
wget www.investintech.com/download/InstallAble2ExtractPro.rpm
2. Once the application is saved, navigate to .rpm package location and run the command:sudo dnf install ./InstallAble2ExtractPro.rpm
3.

Enter your root password and confirm install operation when prompted by pressing Y.
Note: Some additional dependency packages might be installed automatically if missing.

6.2. Uninstalling Able2Extract Professional
The below information contains directions to uninstall Able2Extract Professional from specific operating systems.
While uninstalling the program, please check if you have any other version of Able2Extract on your computer. If you have,please uninstall it as well.

6.2.1. Windows
To uninstall Able2Extract Professional, follow the below steps for the version installed on your computer.
Windows 11
To uninstall Able2Extract Professional, follow these steps:
1. Left click on the Start button.
2. Select All Apps in the upper-right corner of the menu.

3. Locate Able2Extract Professional, right-click its icon, and select Uninstall.
4. Once the software is uninstalled, reboot or restart the system.
Windows 10
To uninstall Able2Extract Professional, follow these steps:
1. Left click on the Start button.
2. Click on the gear (Settings) button.
3. From the Settings dialog that appears, select Apps.
4. Then from the list of programs, select Able2Extract Professional and click on the Uninstall button.
5. Once the software is uninstalled, reboot or restart the system.
While you are still here, please check if you have any other version of Able2Extract installed on your computer. If you
have, please uninstall it, as well.
Windows 8.1
You can uninstall Able2Extract Professional by using any of the three following methods:
First method:
1. Right click on the Start button.
2. This will open up a task list in the bottom left corner of the screen. From here select Programs and Features.
3. You will be presented with a list of programs installed on Windows.
4. Click on Able2Extract Professional and click on Uninstall from the top of the list.
Second method:
1. Right click on the Start button.
2. This will open up a task list in the bottom left corner of the screen. From here select Control Panel → Programs→ Uninstall a Program.
3. From the list of all programs, select Able2Extract Professional and click on the Uninstall button from the top of
the list.
Third method:
1. While on the Start screen, simply start typing in the word Able2Extract Professional. Your input will automaticallybe entered into the main search box.
2. From the list of search results, locate the application and right click on it.
3. Then select Uninstall from the list of options.
4. You will be presented with a list of programs installed on Windows. From this list click on Able2Extract
Professional and then click on Uninstall from the top of the list.
Windows 8
There are two ways you can uninstall Able2Extract Professional:
From the Start Screen:1. While on the Start Screen, simply start typing in the word Able2Extract Professional. Your input will automaticallybe entered into the main search box.
2. From the list of search results, locate the application and right click on it.
3. Then select Uninstall from the list of options. You will be presented with a list of programs installed on Windows.
4. Click on Able2Extract Professional and click on Uninstall at the top of the list (alternatively, you can double
click on the program) and follow the directions in the dialogs that appear to continue the process.
Using the Control Panel:
You can uninstall Able2Extract Professional using the Programs and Features option through the Control Panel. You
can access this in 2 different ways:
First method:
1. Press Windows key + X or right click on the Windows icon on your desktop. This will open up a task list in thebottom left corner of the screen.
2. From there, depending on what you have listed, either click on Programs and Features or Control Panel →Programs and Features. You will be presented with a list of programs installed on Windows.
3. Click on Able2Extract Professional and click on Uninstall at the top of the list (alternatively, you can double
click on the program) and follow the directions in the dialogs that appear to continue the process.
Second method:
1. Go to the Start Screen and click on the gear icon (PC Settings).
2. From the PC Settings window, click on Control Panel located on the bottom of the screen.
3. Select Programs and Features. You will be presented with a list of programs installed on Windows.
4. Click on Able2Extract Professional and click on Uninstall at the top of the list (alternatively, you can double
click on the program) and follow the directions in the dialogs that appear to continue the process.
Windows 7
To uninstall Able2Extract Professional from Windows 7 use the system’s uninstall program:
1. Click on the Windows icon on your desktop.
2. On the right hand side of the panel that appears, click on Control Panel.
3. Then go to Programs and select Uninstall a program.
4. Windows will list all programs installed with Windows Installer. Select Able2Extract Professional by clicking on it.
5. At the top of the list, click on Uninstall. Alternatively, when selecting Able2Extract Professional in the previous
step, you can right click on the program and select Uninstall.
6. In the next dialog, click on Yes to confirm the uninstallation process.

6.2.2. macOSYou can uninstall Able2Extract Professional from macOS the following way:
1. Go to Finder → Applications.
2. Hold down the CTRL button and mouse-click on Able2ExtractPro.Uninstall.pkg file.
3. From the Dropdown menu select Open.

4. In the pop-up dialog click on Open. This will start the uninstallation process.
Please note that a dialog named "Install Able2Extract Professional - Uninstall" will appear, prompting you to install asoftware application. This is completely normal. Due to the limitations of macOS, you need to install the utility that willremove Able2Extract Professional from your computer. Please confirm all dialogs to continue the process.

6.2.3. LinuxYou can uninstall Able2Extract Professional from Ubuntu and Fedora by using either the built-in Software Center or thecommand line interface.
From the Software Center:
1. Click on the Software Center.
2. Search for the program itself using either the Search button or the Search field provided (this will vary for someUbuntu versions). In the Search field, enter "a2e", then press Enter.
3. When the application is located, left click on it and select Remove.
From the Command Line Interface:
You also have the option of using the command line Interface.
UbuntuTo uninstall Able2Extract Professional from the command line in Ubuntu, follow these steps:
1. Execute the following command to uninstall Able2Extract Professional:
sudo dpkg --purge a2ep
2. When prompted, you will have to enter your root password or confirm your actions by pressing Y and thenpressing Enter to continue removing Able2Extract Professional from your computer.
FedoraTo uninstall Able2Extract Professional from the command line in Fedora, follow these steps:
1. Execute the following command to uninstall Able2Extract Professional:
sudo dnf remove a2ep
2. When prompted, you will have to enter your root password or confirm your actions by pressing Y and thenpressing Enter to continue removing Able2Extract Professional from your computer.

6.3. Uninstalling Able2Extract Professional - Additional Steps
When uninstalling Able2Extract Professional from your computer, it may be necessary to ensure the Print driver isuninstalled as well.
After you have uninstalled Able2Extract Professional, go to Settings → Devices → Printers & scanners and check if
Able2Extract Professional Printer has been removed. If Able2Extract Printer is still there, go to Task Manager (type in"task manager" in the Find a setting search box and select it from the drop-down list) and check if Print Dispatcher(Able2ExtractPro.PrnDisp.exe) is still active. If it is still active, close it by clicking on End Task. Then go back to Printers& scanners and remove the printer by left clicking on Able2Extract Professional Printer and selecting Remove device.
In the same way, check if any other Able2Extract Printer is still among the installed printers. If an Able2Extract Printeris there, on the list, please remove it in the method just described.

7. Tutorials
7.1. Opening and converting documents with Able2Extract Professional
Able2Extract allows users to open, view, and convert data from PDF and other printable file formats. Users are then able
to select the desired portion of the specified document and convert that portion of the data into a formatted Excel
spreadsheet, Word, Open Office, HTML, plain text format files and much more!

7.1.1. Starting Able2Extract
Click on the Able2Extract icon

. The Start Page of Able2Extract will open, as seen below:

7.1.2. Opening a document
Select the Open command from the Start Page or any Tab (or choose a file from the list of Recent Files on the Start
Page).

Able2Extract will show the Open dialog. All supported documents in the active directory will be listed. Select the file you
wish to open and type or click on its name.
Able2Extract will open the selected file in the new document window.

Use the scroll bar to find the section(s) of the document you are interested in viewing, converting, editing, annotating,signing, etc.

7.1.3. Selecting portions of a document for conversion
In Able2Extract Professional, the entire document is selected for conversion by default.
Note: Converting large documents can take considerable time.
Selecting one portion of the document: Left click the mouse button beginning at the position from which you want to selectcontent. Drag the mouse pointer (while still holding the left button pressed!) over the portion of content that you want toselect. Once you have made the desired selection, release the left mouse button.
Selecting one column of a document: Able2Extract's selection feature allows the user to select single columns using its
selection feature. Simply drag the mouse pointer (while still holding the left button pressed) over the column that you wish
to select. Once you have made the desired selection, release the left mouse button.
Selecting multiple sections of a document: Select the first portion of content as above. Additional selections are madeby pressing the CTRL key on the keyboard and repeating the selection process as described above (CTRL key has to bepressed when the left button is clicked, CTRL then can be released while the left button remains clicked until selection isdone).
After completing the selection, the Able2Extract window will look similar to the following:

To select specific page(s) for conversion, use Select Page and Select Range… options from the Convert Side Panel.

7.1.4. Converting PDF to other formats
Once the desired data is selected from a PDF or any other file format supported by Able2Extract Professional, you havethe option of converting the data into a dozen file formats. To do so, follow the directions below:

1. For conversion to Excel: Press
under the Convert Toolbar. Next, a dialog box will appear and will give you
the options for an Automatic or Custom conversion. Please refer to the material under PDF to Excel and PDF to
CSV Conversion Options – Automatic or Custom for more details concerning this function.
2. For conversion to CSV: Press
under the Convert Toolbar. Next, a dialog box will appear and will give you
the options for an Automatic or Custom conversion. Please refer to the material under PDF to Excel and PDF to
CSV Conversion Options – Automatic or Custom for more details concerning this function.
3. For conversion to Word: Press
under the Convert Toolbar. Next, a Save As dialog will appear. Select thedesired location for your Word output file and select a file name for the output document. Please refer to thematerial under Convert to Word for more details concerning this function.
4. For conversion to PowerPoint use

under the Convert Toolbar.

5. For conversion to Publisher use

under the Convert Toolbar.

6. For conversion to HTML use

under the Convert Toolbar.

7. For conversion to AutoCAD use
8. For conversion to Text use

under the Convert Toolbar.
under the Convert Toolbar.

9. For conversion to Images use

under the Convert Toolbar.

10. To extract all images from PDF use
11. For conversion to Searchable PDF use
12. To extract form data to CSV use

under the Convert Toolbar.
under the Convert Toolbar.
under the Convert Toolbar.

13. To copy the selection to clipboard use

under the Convert Toolbar.

14. To copy an area of the document to clipboard as an image use
15. For batch conversion use

under the Convert Toolbar.

under the Convert Toolbar.

7.1.5. Convert any PDF with Able2Extract Professional Windows Explorer Extension
Able2Extract Professional allows you to convert both native and scanned PDFs directly from Windows Explorer on yourdesktop with the Able2Extract Windows Explorer extension.
To convert PDFs from your desktop, go to Windows Explorer and locate your file. Once located, right-click on your PDF.
In the context menu, click on or hover your mouse over the Able2Extract Professional option (if you cannot locate
Able2Extract Professional from the list, select Show more options to expand the context menu). You’ll then see a list of
conversion commands available.
You’ll be able to select from twelve conversion output options: Excel, CSV, Word, PowerPoint, Publisher, HTML,
AutoCAD, Text, Image and you can also select to Extract images, Convert to Searchable PDF, and Copy To Clipboard.

Select your conversion output. The conversion process will start automatically. In the dialog box that appears, you havethe option to Open File After Conversion by putting a check in the checkbox. This option is off by default and must be
set for each conversion using this method. Simply put a check in the checkbox. Files converted with the Windows
Explorer extension will always be saved in the same folder as your source PDF.
The Windows Explorer extension does not change any global settings, but uses the essential application settings for theconversion, such as the output format (XLS or XLSX) and OCR settings. To change your global settings, see Conversion
Options.

7.2. Convert any printable format to Excel with Able2Extract Professional
With Able2Extract Professional, you can convert any printable format directly into an MS Excel spreadsheet. This means
you can convert tabular data in formats such as MS Word or PowerPoint to Excel. You do not need to generate a PDF of
your data first. The process is similar to converting a regular PDF to Excel.

In Able2Extract Professional, click Openon the Start Page or any Tab. Find and select the non-PDF file with data
you wish to convert to Excel and click on Open.
Then highlight and select the content you wish to transfer to Excel or move to the next step to convert the whole
document. Read our help page, Able2Extract Professional selection options, for more details on selecting content.

Click on the Excel
button under the Convert Toolbar. In the Convert to Excel dialog that pops up, select the
Automatic option for simple tabular data transfers. For more complex tables of data, select the Custom conversion
option. For more information on both options, refer to PDF to Excel and PDF to CSV Conversion Options – Automatic or
Custom.
Once your content is ready, click Convert to start the conversion process.
Specify your Excel file name and the desired location in the Save As dialog that appears. Click on Save.

7.3. Create PDF files in Able2Extract
You can create universally compatible PDF files with Able2Extract using the Create PDF feature under the File Toolbar.
Note that the PDF creation functionality requires the GhostScript interpreter for PostScript® language and PDF files to beinstalled onto your computer. You can download it from the ghostscript.com download page.
Under the File Toolbar, click on the Create PDF button. In the Create a PDF dialog that pops up, you can choose
whether to Create a PDF From an Existing Document or to Create a Blank Document.

When selecting the first option to create a PDF from an existing document, the Open dialog will appear where you canbrowse, select, and open the file you wish to convert to PDF. Once the file is opened, the PDF creation process will start.
When the process is finished, click on the Save
save your PDF.

button. Enter the name of your PDF file and specify the location toIf you select the second option to create a PDF from a blank document, a new tab with a blank page will open. You canthen further edit this starting document and populate it with text, images, form fields, etc. Once finished, click on the Save
button. Enter the name of your PDF file and specify the location to save your PDF.

7.4. Create PDF files Using the Able2Extract Printer
PDF documents can also be created without opening Able2Extract. This can be done by using the Print function in any
application and selecting the Able2Extract Professional Printer:
Open the file to be converted to PDF in its native application (or through your default file manager).
Select the application's Print command:

Select the Able2Extract Professional Printer:In the Able2Extract Professional Print Dispatcher dialog that appears, click on Browse... to select a location for the
new PDF file:Note: If you do not get that dialog makes sure that the Confirm Output PDF Location and File Name setting on the
Output tab of the PDF Creation Options dialog (accessed by clicking on the Able2Extract’s system tray icon andselecting Options...) is checked.
Users can also specify the actions to be taken when the PDF is created: Do nothing, Open in Able2Extract
Professional, Open in default PDF reader, Open containing folder.

If the user wishes to change the settings for PDFs created using this method, they can use the Print Dispatcher PDF
creation options:

For more information click here.

7.5. Editing PDF content and pages with Able2Extract
Able2Extract Edit Document Toolbar
You can edit PDF files in many ways with Able2Extract using the available options under the Edit Document Toolbar. This
toolbar provides you with conveniently accessible tools for instantly modifying your PDF content and pages.

7.5.1. PDF Content Editing Options
As part of Able2Extract's content editing features, you get the ability to add, delete and modify content directly on the PDF
page. All formatting and style changes made to content objects - namely vector graphic shapes, bitmap images and text,
are immediately visible until the document is closed. To preserve the modifications made to your content, you will need tosave the changes using the Save or Save As functionality under the File Toolbar.
Adding Content
Adding Text
To add text to your PDF content, click on the Add Text button. Then click on the page where you want to insert new text.
A green box will appear where you can type in your text as needed. You can also modify existing lines of text by double
clicking on the page where you want to make the edits.

You can access common text editing options in Able2Extract Professional through the Edit Document context menu.
To do so, simply right click while you are editing or selecting text by clicking and dragging. You can also double click on
the page to activate an editable area (designated by the green box). Once it is activated, right click in the area and thecontext menu will appear.

The menu will contain editing functionalities that you are used to using in other common text editing program applications:
Select All, Copy, Cut, Paste, Delete.

●
●
●
●
●

Select All - Selects all text in the active editing box. After selecting the text, you must right click again in order toreactivate the context menu.
Copy - Copies the text that is selected.
Cut - Cuts the text that is selected. The text is removed from the page and becomes copied.
Paste - Pastes the text that is copied or cut. Note that the surrounding text into which you are pasting the content
must match the font of the text you copied or cut.
Delete - Deletes the text that is selected.

Note that right clicking on graphical objects will provide you with the ability to Export.... which will allow you to save thegraphical object as an image file to your computer.

Adding Shapes (Vector Graphics)
Able2Extract allows you to add vector graphic shapes directly to your PDF. To add vector graphics onto a PDF page, clickon the Add Shape button. A pop up dialog will appear displaying the graphic shapes that are available. Select the shape
you wish to add and click where you want it inserted on the PDF page.

You can then specify the location and size of the shape to be inserted in 2 ways:
1. Click on the page where you want the shape placed
2. Click and drag the mouse on the page to draw a rectangle to define the size of the image

Note: If you are using the first method to add your vector graphic shape the default shape size will be used.
Adding Bitmap Graphics (Images)
Able2Extract will allow you to add bitmap image formats, including BMP, JPG, PNG, GIF (for animated GIFs with morethan one frame, only the first frame will be inserted) and TIFF (for TIFF files containing several pages, only the first page
will be inserted). To insert a bitmap image from your computer, click on the Add Bitmap button. In the open dialog thatappears, browse to and select the image you wish to insert and click on Open.

Using the same method for inserting vector graphic shapes, you can specify the location and size of the image:
1. Click on the page where you want the image placed
2. Click and drag the mouse on the page to draw a rectangle to define the size of the image
Note: If you are using the first method to import your bitmap graphic images, the default bitmap size will be used.
With Able2Extract, you can also export the image into an external bitmap file if needed. The supported destination bitmap
formats are: BMP (*.bmp), JPG (*.jpg), PNG (*.png), TIFF (*.tif). When in Edit Document Toolbar, simply right click on
the image and select the Export option from the context menu that appears. Then in the Save As dialog, specify thename, location and output format of your image file.

Note: To exit either the AddText, Add Bitmap or Add Shape mode, you can choose another PDF editing operation.
Deleting PDF Content
To delete content, click on the Delete button to activate the functionality. Hover over the content object on the PDF page
to designate the content object you want deleted. A red frame will appear around the content object. Then simply click on
the area to remove it.

Redaction
With Able2Extract Professional, you can make permanent redactions to your PDF content instantly. To redact text, click on
the Redact button. Then using your left mouse button, click and drag to draw a rectangle around the text you wish to
redact. When you have all your text within the rectangle, simply let go of the mouse button and Able2Extract Professional
will permanently redact the text in black.
Before:After:

Moving and Resizing PDF Content
Able2Extract also allows you to move content within the PDF document around on the page. While the Edit Document
Toolbar is active, click on the content object you wish to move. Hold down the left mouse button until it turns into a hand.
Then while still holding the left mouse button down, drag the mouse to move the content object to where you want on thepage or use CTRL + ARROW keys for more precise positioning.
To scale PDF content, left click it to make a selection (the green outline will appear around the selected element) and click
and drag the box until satisfied with the preview. When you release the mouse button, the scaling will be applied.
Before:After:7.5.2. Modifying PDF content object properties (font, font size, color, line width, rotation, etc.)
You can edit PDF content object properties such as fonts, font size, color, line width, rotation, text block alignment, etc.
using the appropriate options located in the right-side Properties Panel.

Font
For editing formatted text, you can match the font, color and size of your original PDF text. Able2Extract provides you withthe most common text formatting options for seamless modifications.
To customize the font style, click on the drop down list in the Font field and make your selection from the list:

Note: Able2Extract only contains support for fonts installed in the system, PDF standard fonts, and fonts alreadyintegrated into the document. This feature is disabled if the selected element is a bitmap image or a vector graphics
shape.
Font Size
To change the font size, select the point size from the Font Size drop down list or type in a specific font size.

Because additional transformations may be done to the file that affect the text, such as page content scaling, rotation, andso on, the visible font size you see on the page may differ from what you specify. The changes are applied, but
Able2Extract will not show any details of the transformation. This feature is disabled if you have an image or vector
graphics shape selected.
Color
Able2Extract allows you to customize text and vector shape colors with the Fill with Color and Outline with Color
options. The Outline with Color checkbox must be checked to enable the feature.
Note: The state of the checkbox indicates if any color can be applied or not. Only when this is checked will you get a color
dialog to customize your color. See below for more details on using this feature.
Fill with ColorThis editing feature allows you to change the color of your text or fill in a vector graphic shape with color.
To begin customizing the color of your shape or your text, click on the text or shape you wish to modify. The current colorof the shape or text will be reflected on the Fill with Color button face.
To change the color, click on the now active Fill with Color button and in the pop up dialog that appears, specify yourdesired color.

The shapes (including text glyphs) can be filled with color using one of two methods: "nonzero winding" and "even-odd". It
only affects complex shapes. Users can pick the filling method from the drop-down menu.
The image below illustrates the difference:Note: This feature is disabled if the selected element is a bitmap.
Outline with ColorThis editing feature will let you choose the outline color of your vector graphic shape or text. To begin customizing theoutline color of your shape or your text, put a checkmark in the Outline with Color checkbox to enable the feature.
Once activated, click on the Outline with Color button. A color dialog will appear from which you can specify your desired
outline color.

The default color is black.
Note: This feature is disabled if the selected element is a bitmap.
Line Width
This editing feature can be used to change the width of lines for text and vector graphic shapes. For vector graphic
shapes and text, the Outline with Color feature must be checked.
To start modifying line widths, select your text or shape. Then specify the line width value from the drop down menu.
Press Enter or Return to implement your changes.
Note: The line width measurements refer to virtual units, not real world units (such as points or inches). In addition,
because additional transformations may be done to the file that affect vector graphic shapes and text, such as page
content scaling, rotation, and so on, the visible line width size you see on the page may differ from what you specify.

Line Cap Style
This editing feature allows you to customize and make refined adjustments to the look of the line endings of text or vector
shapes in large PDF page art.

This feature is activated when the Outline with Color feature is checked on. When active, select your text or shape tomodify. Then from the Line Cap Style drop down list, you can select from the Butt, Round and Projecting Squarestyles:Line Join Style
You can select from three types of line join style with your text or vector shapes to further customize page content objects
in detail such as branding logos.

To edit your line join styles, make sure that the Outline with Color option is checked. Once it is checked on and thefeature is active, select your text or shape. Then from the Line Join Style drop down menu, select from Miter, Round or
Beveled styles:

Miter Limit
For sharp corners in PDF page objects like drop caps or vector image borders that use a miter line join, you may need toadjust the Miter Limit value. This is a limit value that determines how "pointed" a miter line join appears before it becomes
cropped into a bevel line join. By increasing the miter limit, you can attain a sharper-looking point on your PDF page
objects.

You can specify the miter limit value for your PDF in Able2Extract Professional. This feature is active only when the Line
Join Style attribute is set to Miter. In the Miter Limit spin box you can click on the up or down arrows to adjust the limit
value.
Dash PatternThis feature will allow you to specify the outline pattern of your text or vector shapes. With the Outline with Color option
checked on and your text or shape selected, use the Dash Pattern drop down list to select the formatting of your outlines.

Line Spacing
This feature allows you to adjust the spacing between lines of text. To activate the feature, click on the block of text for
which you want to adjust the line spacing. Then in the drop down list, select your line spacing measurement.
Text Block AlignThis feature will allow you to change the alignment of blocks of multiline text objects on your PDF page. Simply click on
the block of text you wish to adjust. Then once the feature is activated, select the desired alignment formatting - left,
center, right or justified.
RotateThe Rotate feature can be used to rotate your content objects. You can rotate them clockwise and counterclockwise by 90
degrees or by 180 degrees. Select the object you wish to rotate. Then simply click on the appropriate rotation button on
the PDF editing side panel: Rotate Left, Rotate Right, Rotate 180 degrees.

Page Editing Options
These options will allow you to make general modifications to the existing PDF document's pages. These options are also
accessible from the Edit Document Toolbar.
Delete Pages
Use this command to delete unwanted pages from your PDF document. Click on the Delete Pages command on the
toolbar. The following Delete Pages dialog will appear:

Here you can select the page or range of pages to be deleted by entering the number of the First Page and Last Page.
Once your page values are entered, click on Delete and your page or pages will be deleted from the PDF.
Note: The PDF’s page sequence is instantly affected to reflect your modifications. Click on the Save button to save yourchanges into a PDF document.
Able2Extract Professional also offers the ability to permanently wipe out the content of the page itself from the document.
To access this functionality, put a checkmark in the Wipe Out Pages' Content checkbox. This will essentially redact
whole pages instead of only selective parts of a page.

Move Pages
With some PDF documents, you may want to rearrange the pages in the existing PDF. Use this command to movespecific pages in your PDF document. Click on Move Pages in the toolbar and the following dialog will appear:

Select the page or range of pages to be moved. Enter the number of the First Page and the Last Page. Then enter thelocation in the PDF where you want those pages inserted into the Put Before Page field. Click on Move and your pages
will be moved accordingly. Then click on the Save button to save your newly rearranged PDF document.
Note: The page sequence will change instantly with each page you move. Thus, for any subsequent pages you move, youwill need to refer to the last modified page order (not the original) to determine your next Put Before Page value.
Split
Use this command to split and extract a page or range of pages from the existing PDF document into a new PDF file.
Click on the Split command to get started. In the following dialog, enter the page or the page range you want extracted.

Click on the Split button. In the following Save As dialog that appears, you can save the new PDF file to your computeras desired. The original PDF document opened in Able2Extract will not be modified.
Split Into Even Parts option allows users to extract the selected page range into multiple documents, each having thesame number of pages (for example, a 200-page PDF can be split into ten 20-page documents).
Merge
Use this command to merge or insert PDF pages into your existing PDF. This feature is extremely useful for assembling
documents from different PDF files.
Once you click on the Merge command, you can browse and select the PDF file which contains the pages you wish touse. Click on Open. In the next dialog, you will be able to select the page or page range you want to insert into yourexisting PDF file. Enter the number of pages in the First Page and Last Page fields.

Then specify where in the document you wish to place them by filling in the Before Page field. Click on Insert and yourpages will be added to the PDF opened in Able2Extract. Use the Save command on the File Toolbar to finalize your new
PDF.
Insert Pages
Add blank pages to your existing PDFs using this command. Click on the Insert Pages command. In the dialog thatappears, specify where in the document you need to insert a blank page or pages by setting the value in the Before Page
field.

Then in the Pages Count field, indicate how many blank pages you wish to insert. When both fields are completed, clickon Insert.
Note: Once the blank pages are inserted, the page order of the PDF document will change. To insert additional blankpages, you will need to use the new page order as your reference point.
Blank pages can also be edited after inserting them into the PDF document. You can add text, insert bitmap images,
vector shapes, and form fields. When all modifications are made, click on the Save button from the File Toolbar to saveyour changes.
Resize Pages
Use this command to resize a selection of PDF pages to specific size or scale them by percentage.
Click on the Resize Pages button in the toolbar. You will then get to select which pages you want resized.
If you choose the Resize to Specific Size option, you can decide on your page sizing options by Width and Height.You
can also resize PDF pages according to paper sizing standards for content intended for print or for different industry
requirements. Select the paper size from the list of available options from the Size field.

You can then select a point around which to resize your page if you wish through the Anchor option. Note that this option
does not scale the page contents and annotations. Click on Resize and your PDF pages will be sized accordingly. Clickon the Save button in the File Toolbar to accept and save the changes to the PDF document.
Note: You can choose the Width and Height units of measurement from the drop-down menu next to the Resize button.
Select between inches, millimeters, centimeters, and points.
If you would like to scale specific PDF pages and the content on those pages as well, check the Scale by Percentage
radio button.

Next, enter the scale factor in the Scale field. Click on Resize and the pages you selected will be scaled accordingly.
Then click on the Save button in the File Toolbar to preserve the changes to your PDF file.
Rotate Pages

Use this command to rotate pages in your PDF document. Click on the Rotate Pages command. Once selected, you cancustomize your page rotation options.

Start by selecting the PDF pages you would like to rotate. Then in the Angle option select your rotation setting from theavailable options. Click on Rotate to complete the process. Then click on the Save button to finalize your changes to the
PDF document.
PDF viewing software is not required to follow page rotation settings. Able2Extract will show the rotated pages as
specified when displaying the PDF file.
Note: When performing conversions of the document, Able2Extract may re-rotate the pages it believes is right for theconversion process.
Undo or Redo PDF Modifications
All text editing operations are undoable and re-doable for all PDF editing operations: Text, Page, Document Information,
and Viewer Preferences. Simply click on the Undo
your changes.

or Redobuttons on the toolbar to either retain or delete

Note: This functionality stores all changes that were made to your PDF before you save them. Upon saving your edits,
Able2Extract clears the list of all operations and your recent modifications become unavailable until the next changes aremade.

7.6. Fill In PDF Forms
Note: You can only fill in PDF forms that have been saved locally to your computer and when the File Toolbar, Sign and
Secure Toolbar, or Help Toolbar is active.
When you open a PDF document, Able2Extract Professional will detect if it is a fillable PDF form. If it is an interactive PDF
form, you can start clicking on the form fields to start editing and entering data. Make sure that the File Toolbar, Sign and
Secure Toolbar, or Help Toolbar is active if you’re experiencing any problems when filling in a PDF form with
Able2Extract.

When the form is completed, you can click on the Save button under the File Toolbar and save a copy to your computer.
If the PDF form being filled out is set up to be submitted online, you can click on the form’s submit button to send the form
data back to servers.

7.7. Create Fillable PDF Forms
The PDF form editor offers you the ability to organize and insert form fields in order to create PDF forms users cancomplete. Here is a look at how to create fillable PDF forms with Able2Extract.

7.7.1. How to Create PDF Forms
To create a PDF form, you must have an existing PDF opened and Edit Form Toolbar active. When inside the Edit Form
Toolbar, you will have 7 different types of form fields to suit the type of data you need collected in the form:
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●
●
●
●
●
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Text Box
Combo Box
List Box
Check BoxRadio Button
Push Button
Signature Field

7.7.2. Creating A PDF Form – Layout Options
When placing a form field on a PDF form page, you can tweak and refine its position in relation to other form fields for apolished look.

To apply these layout options, select the form fields you would like to adjust. Once they are selected, you can click on theactivated layout options in the right-side panel. You have a few choices:●●●

Align: Adjust the form fields to align right, left, from the top or bottom or vertically and horizontally.
Center: Center the form fields in relation to the page vertically, horizontally or both.
Distribute: Distribute form fields evenly, either vertically or horizontally.

These formatting options can also be accessed by right clicking on a form field and activating the Edit Form context
menu.

When you right click on any form field, Able2Extract will provide you with the above formatting options to quickly format
your PDF form in an easy manner.
To access options specific to the form field you right clicked on, select More... from the context menu. A dialog box will
pop up where you can access options to adjust and modify the form field’s properties.
Refer to the Creating A PDF Form - Customization Properties below for more information on the specific PDF form field
properties.

7.7.3. Creating A PDF Form - Customization Properties
Clicking on the form field of your choice, you will be able to access the Properties section of the PDF Form Editor for thatparticular form field. The options in the PDF form Editor will give you control over your form fields:

You can assign a Name for the form field which gets paired with the field’s value when it’s sent to the server.
Specify the Font, Font Size, and Text Color of the form field and indicate if it is either a Read Only or Required field tofill in.
You can tailor the appearance of the form field itself. Select the Border Color and Background Color and decide on theLine Width and Border Style and your options for Dash Pattern.
Clicking on the More... button will give you access to its Additional Properties dialog where you can specify options forthe selected form field.

7.7.4. Text Boxes
This form field allows users to manually enter textual and personal information, such as names, addresses or additionalcomments.
In the Text Box Additional Properties dialog accessed by clicking the More... button in the Side Panel, you can specify
data input options for your text box:

Default Text: You can use this space to designate default text for your text box.
Multiline: Create a text field that provides users with space for entering lengthy information. When this is checked you
have 3 further options to choose from:●●Do Not Spell Check: You can decide whether or not to enable spell check to be performed on the PDF form.
Do Not Scroll: Checking this option will keep the form field static without the ability to scroll up or down throughtextual entries. Checking this option will generate a scroll bar once the user clicks on the text field.

Password: Selecting this option will effectively hide and secure any sensitive information that is entered into the text box,
such as account and insurance numbers.
File select: When selected, this option specifies a file path that has to be sent to the server as the value of that field.

7.7.5. Combo boxes
A combo box is a form field that combines the functionality of a drop-down list with a textbox that allows users to edit or
input a value to select an item from the list.
The combo box can be customized with options accessed by clicking the More... button in the Side Panel. Users can
specify the Value, Name and a Default item that appears in the combo box’s text field:

Click on Add to start populating the combo box field with your options. Double click on the listed item under the Namecolumn, to enter the name of the item as you want it to appear. The information in the Values in the column is sent to theserver when the form is submitted.
Editable: Turning this option on will allow users to type in the editable text box to search for an item in a long list of
options in the combo box’s drop down list.
Sort: Able2Extract will sort the listed items for you based on the Values column. Checking this option will consequently
deactivate the Move Up and Move Down buttons.

7.7.6. List boxes
With list boxes, you can let users select one or multiple items from a list.
In the List Box Additional Properties dialog accessed by clicking the More... button in the Side Panel, you can insert
the items into your list:

Click on Add to start populating the list box field with your options. Double click on the listed item under the Namecolumn, to enter the name of the item as you want it to appear. The information in the Values in the column is sent to theserver when the form is submitted.
In the Default column, you can select an item to be visually highlighted when the form is reset. If no default is assigned,
all values will be unselected. You can change the order of your listed items by clicking on Move Up or Move Down.
Multiselect: Check this option to allow multiple items to be selected from your list box. To select multiple items in a list
box, users will need to CTRL+CLICK on the desired items.
Sort: Able2Extract will sort the values for you based on the Values column. Checking this option will deactivate the MoveUp and Move Down buttons.

7.7.7. Check boxes
Check boxes are a quick way for users to confirm or select an option. When clicking to insert a check box onto your form,
you can add them to a group of check boxes or create a new group. In Able2Extract, these groups of options and their
check boxes are defined by a unique name. Check boxes that have the same name are in the same group.

To add a new check box to an existing group, select a group name from the drop down list in the Add Check Box dialog.
Note: You cannot move check boxes between other groups.
The Check Box Additional Properties dialog accessed by clicking on the More... button in the Side Panel will allow you
to determine the Exported Value of the checkbox that is sent back to the server. You can also select the Default State of
the check box as either checked or unchecked.

7.7.8. Radio buttons
Radio buttons allow users to select an item from a group of options. Clicking on the Radio button option will allow you tocreate a new Group or to add it to an existing Group. In Able2Extract, these groups of options and their radio buttons aredefined by a unique name. Radio buttons that have the same name are in the same group.

To add a new Radio button to an already existing group, choose an existing group name from the drop down list in the
Add Radio Button dialog.
Note: You cannot move radio buttons to and from other groups.
In the Radio Button Additional Properties dialog accessed by clicking on the More... button in the Side Panel, you cancustomize how the radio buttons will behave.

Exported Value: An exported value is the name of the option chosen by the user that is sent to the server.
Default State Is Checked: This setting will check the radio button as its natural default state when the form is reset.
No Toggle to Off: Select this to disable the radio button from toggling to off.
Synchronize Radio Buttons with Same Value: You can allow radio buttons in your form to synchronize and behave in
response to each other. This option is helpful for cases where there are options that affect the selection or deselection ofother options in the form.

7.7.9. Push buttons
You can insert a push button into your PDF forms, which can perform an assigned action. In Able2Extract, you can decide
whether your push button will enable users to Reset or Submit their form data.
Start by clicking on the Add Push Button button on the Edit Form Toolbar. The following dialog will appear where you
can customize the action of the button and set up your server settings to collect the form’s data:

The Reset Action will allow users to reset the entire PDF form by deleting all the inputted data. Choosing the Submit
Action will let you set up your server and the submission of the form data with the following details:
URL: Enter the URL that will receive the form data when users click on the push button.
Format: Specify the format of the form data – HTML, FDF, XFDF, or PDF.
Submission HTTP method: Format the data to be transferred using either Post or Get HTTP requests.
Do Not Submit Source File Path/URL: By default, the source PDF file name (that contains the form) is included into thesubmitted data. When the form is opened in a browser, the browser will submit the form’s URL and other information to
the server. To disable this, check this option on.
Include Fields With No Value: For uncompleted forms with some form fields filled in, this option will still submit empty
fields, but with empty values.
Canonical Date Format: If dates are set, all dates will be converted into ISO/IEC 8824 format.
By default, the caption properties of your push button will be set to read either Reset or Submit depending on thefunctionality assigned to the button. However, this can be edited in the Push Button Additional Properties dialog
accessed by clicking on the More... button in the Side Panel:

Normal Caption: The caption text that is displayed when the button is not pressed or activated.
Rollover Caption: The caption text that is displayed when a user hovers over the button with the mouse.
Down Caption: The caption text that is displayed while the button is pressed.

7.7.10. Signature Fields
With Able2Extract you can add an empty signature field to your PDF form. Start by clicking on the Add Signature buttonand placing the field on the page. Once the field is added, you will see a red "Sign here" arrow indicating where thesignature is needed and where the form field is located.

7.7.11. Delete
To delete a form field from the page, click on Delete from the Edit Form toolbar. Then click on the form field you wish todelete.

7.8. Extract Form Data to CSV
In addition to filling PDF forms, you can also export the filled data form into a universal .CSV file format (Comma
Separated Values).
1.
2.
3.
4.

Open a filled PDF form in Able2Extract.
With the Convert tab activated, click on the Extract Form Data command.
In the Save As dialog box that appears, name your file and select a location to save it to.
Click on Save.

The CSV file will open in your default CSV viewing application (most commonly MS Excel). You can then edit and analyze
that data as desired. Able2Extract will use the name of the form fields as column headers with the corresponding form
field data in the row below it. The order of the form fields will follow the order in which the source document was
structured.

7.9. Sign PDF Documents with Able2Extract
Use the Digital Signatures functionality to create and interact with digital signatures. To access this functionality, ensurethat the Sign and Secure Toolbar is active.
This tool offers 2 functionalities: Signing and Digital Signature Validation.

7.9.1. Signing a PDF Document
Able2Extract allows you to sign a PDF using either a signature image and/or a digital certificate. It is important to note that
Able2Extract only allows you to select valid certificates that are designed for document signing purposes. It is only
possible to obtain such a certificate from a reputable authority on a USB-token (an external physical device that stores thecertificate). Thus, to digitally sign a PDF with a cryptographic signature, you will need to insert that device into yourcomputer before signing in order to access and apply a specific certificate.
Note that this functionality will modify the original source document. Digitally signing a document with a certificate will firstsave all changes that were made to the document and will then attach the cryptographic signature to it and save thedocument again.
Depending on the document signing option you choose in the Signatures dialog, Able2Extract creates different types ofsignatures:
1. Image Signature: A graphical or electronic signature is attached to the document. This type of signature cannot
be verified.
2. Digital Signature without an image: A cryptographic signature that is created with a digital certificate and thenattached to the document. This type of signature will have no visual representation, but can be verified.
3. Digital Signature with an image: A cryptographic signature is attached to the document and a signature image
is positioned on the page as specified. This signature can be verified.
To add an electronic Image Signature, follow these steps:
1. Open your PDF in Able2Extract. With your PDF opened in Able2Extract, open the Sign and Secure Toolbar.
2. Click on the Choose Signature button.
3. In the Signatures dialog, put a check in the Add Signature Image checkbox to activate the functionality.

4. Click on Create...

5. In the Add Signature Image dialog box, you can type the text of the signature, draw the signature or even importit from an external picture file:●●●

Type: Selecting this method will allow you to type in your signature. When typing your signature, you cancustomize it with 3 different scripture fonts and your choice of color.
Draw: This method allows you to create your signature by using your mouse to draw your signature while
keeping the left mouse button pressed. Creating your signature this way allows you to customize the colorof your signature.
Import: Using the Import option will allow you to click on Browse... to select and upload an image file ofyour signature from your computer.

To undo your signature or start over, simply click on the Clear button. Once you are satisfied with your image signature,click on Add. Then click on the Sign button in the Signatures dialog (make sure that Digitally Sign the Document box isunchecked).
You will then be able to place your signature image on the page. Simply hover over the page to where you want thesignature placed and then click on the spot to fix and apply it to the page.
To Digitally Sign the document with a certificate, follow these steps:
1. Open your PDF in Able2Extract. With your PDF opened in Able2Extract, open the Sign and Secure Toolbar.
2. Click on the Choose Signature button.
3. In the Signatures dialog, select the signature image and put a check in the Digitally Sign the Document
checkbox to activate the functionality. Able2Extract will only show fully valid certificates that are suitable fordocument signing purposes.
4. Once you see your digital certificate displayed, click on Sign. Able2Extract will display a warning message thatthe document will be saved.

You also have the ability to electronically sign multiple pages within your document.
1.
2.
3.
4.
5.
6.
7.
8.

With your PDF opened in Able2Extract, open the Sign and Secure Toolbar.
Click on the Choose Signature button.
In the Signatures dialog box, select your signature image or create a new one by clicking on the Create… button.
For both newly created and existing image signatures, ensure that the Save as Default checkbox is checked.
Click on Sign.
Double click on the now active Sign button in the toolbar to keep the functionality active and the button sticky.
Then click on the pages where you need to place a signature.
To deactivate the function, press the ESC key or click on the Sign button once again.

Note that this function is only available for only electronic image signatures that are configured and saved as a default.

7.9.2. Validate Existing Digital Signatures Attached to the Document
Note: Only applicable to cryptographic signatures
If the opened PDF has a digital cryptographic signature, Able2Extract will automatically validate the signature and display
the validation status in the document’s tab beside the title of the document.
You may see a green, orange or red padlock icon right in front of the document title in the tab. The color of the sign gives
basic information about the validity of the signature:●●●

Green: The signature is valid.
Orange: The signature is valid, but there are some minor problems.
Red: The signature is invalid.

If there is no padlock icon, then there is no cryptographic signature found in the document.

A digital cryptographic signature becomes invalid once the content of a signed document has been changed or modified.
The digital certificate that was used to sign the document, itself, however, still remains valid. A digital certificate is an
encryption key that is used to create the cryptographic signature which is used to authenticate a document; it is notaffected by changes made to the document’s content.
In the Sign and Secure Side Panel you will see all the digital signatures that are presently attached to the document
under the Existing Digital Signatures section. The name of the PDF signer and the date the PDF was signed will bevisible. To view more information, simply click on it to expand the certificate’s details.

7.10. Annotating PDF Content
With Able2Extract Professional, you can review PDF content by creating and adding new annotations with the options
under the Review Toolbar - or interact with existing PDF annotations through the Side Panel.
Under the Review Toolbar you will find a wide range of annotations: Sticky note, Link, Stamp, Highlight, Underline,
Squiggly (jagged underline), Strike Out, Caret, File Attachment and Watermark.

To preserve any and all PDF annotations added to your PDF file, you need to save your opened document by clicking on
the Save command on the File Toolbar.

7.10.1. Annotations
To annotate your PDF content, select the annotation you wish to use. Once your annotation is selected and activated, you
can then start inserting and applying it to the page.
You can further customize your newly created PDF annotations with the corresponding options dialog box that will appear
or through the Properties section, which will be activated in the Side Panel where applicable.
Below is a more detailed look at each PDF annotation feature:

Sticky Note
Click on the
button to insert a Sticky Note. This will activate the Properties section on the Side Panel where you
can customize the type of Sticky Note you wish to insert. Specify the Sticky Note Icon, the Color, and the Opacity of your
Sticky Note.

You can add your comments onto the Sticky Note by inputting your text into the activated assigned text field in theComments section (on the Side Panel below the Properties section).

Link
Able2Extract will allow you to insert a link onto your PDF page by creating a linked hotspot on the content you want tohyperlink. To do so, click on the
Link dialog.

button and then specify the link action you want to assign to your link in the Add

You can choose to either link to an external webpage or to a page within the PDF document itself where you cancustomize the view of the page when the link is clicked upon.

Stamp
Click on the
button to add a textual stamp to your PDF content. Select from a list of available stamp types from thedrop down list. Once selected, click on OK. Then click on the page where you want the stamp displayed.

Highlight
To highlight PDF text, click on thesection on the Side Panel.

button. Customize the Color and Opacity of the highlighter in the Properties

Then on the PDF page, click and drag with your mouse to draw a box around the content you want highlighted.
Able2Extract Professional will automatically highlight the text once you let go of the mouse button.

Underline
To underline your text, click on the
button to activate the feature. To customize the appearance of your underline,
simply adjust the settings in the Properties section on the Side Panel.
Using your mouse, click and drag to create a box around the text you want underlined. Able2Extract Professional willautomatically underline that text.

Squiggly
Adding Squiggly lines works in the same manner as the Underline annotation feature. Click on theactivate the feature and customize the appearance in the Properties section on the Side Panel.

button toThen using your mouse, left-click and drag to create a box around the content you wish to underline with a squiggly line.
The text will be underlined once you let go of the left mouse button.

Strike Out
When annotating your PDF, you can strike out any text on the page. Click on the
button and select Color andOpacity of your Strike Out annotation in the Properties section on the Side Panel. Then click and drag to draw a box
around the PDF text you wish to strike out.

Caret
Reviewing PDF content may sometimes call for inserting a mark to indicate a proposed insertion within a section of written
text. To place a mark in your text, you can add a caret annotation onto the PDF page. Click on the
button. Thenclick on the page where you want to insert the annotation. You can then add your own comments for others by postingthem in the Comments section on the Side Panel.

File Attachment
Able2Extract Professional allows you to attach a file to your existing PDF document. Click on the
dialog that appears, select the file you wish to attach.

button. In the

In the Properties section on the Side Panel, you can customize the appearance of your attachment. Select the type ofAttachment Icon to represent your file: Graph, Paperclip, PushPin or Tag. Select the color of your Attachment Icon andthen adjust the Opacity. Then click on the page where you want the Attachment Icon to be displayed.

WatermarkYou can add a watermark to your PDF for further branding or security purposes. To do so, start by clicking on the
button. In the Watermark dialog that appears, you have a range of options for customizing your watermark.

First determine the source of your watermark from either an existing Image file or plain Text to stamp onto the page.
When creating a watermark from an image, simply click on the Browse... button to locate and select the image file youwant to turn into a watermark. Use the Scale option below in order to adjust its size on the page as needed.
When creating a watermark from plain text, you can customize your text with a number of options. For instance, you canformat your watermark by selecting the Font, Size, and Color of your text. You can also specify the placement of thewatermark on the page by adjusting the Spacing between the lines of text in it. Lastly, you can customize how you wantAble2Extract to Align the text watermark on the page - center, right or left.

Then customize the Appearance (opacity and rotation), the Page margin, the Position of the watermark and the Page
Range across which you want your watermark to appear.
When you have your watermark customized as desired, you have the option to turn that watermark into a template. This ishandy if you would like to use that same watermark on different PDF documents.

To do so, click on the Save Template... button. In the dialog that appears, name your template file and specify the location
where you want to save it. Your template will be saved with a .wmkt file extension.
To apply the watermark template to other PDF files, simply open the PDF and in the Review Toolbar click on the Add
Watermark button. In the dialog that appears, click on Load Template.... Locate and select your template file and click
Open.

DeleteTo remove an existing PDF annotation on the page, click on the
button to activate the functionality. Then with the
new eraser cursor that appears, click on the PDF annotation you wish to remove. When you are done, click on the Delete
button again to deactivate the functionality.

7.10.2. Properties
In the Properties section on the side panel, you can customize Icon, Color, and Opacity of an annotation. Depending on
the selected annotation, some or all of these options will become active.

7.10.3. Comments
The Comments section allows you to instantly review, add, and post replies to existing comments and annotations in theopened PDF document.

Beside each textual comment, you have a few options:

Comment - Review
You can update your review of the status of each annotation. Click on theand select your Review status option.

box to the right of each dated annotation

Comment - MarkTo make managing and collaboration around comments easier, you can mark each one with a checkmark. This can help
you keep track of which comments have already been taken care of. To do so, simply click on the empty green box on theactive comment thread. Click on it again to remove the checkmark.

Comment - Reply
You can easily communicate through and reply to the comments of existing annotations. Simply click on theAble2Extract Professional will create a reply thread where you can type in your response.

box andDeleteTo remove a comment from an annotation within your PDF, click on the Delete icon of the comment you wish to delete.
Note: If you delete the last comment for an annotation you also delete the annotation. In that case this function works thesame as the Delete feature on the Review Toolbar.

7.11. Compare Any Two Printable Documents
The Compare tab in Able2Extract Professional contains the features needed to quickly analyze, annotate, and compare
any two printable documents side by side.
The compared documents do not have to be of the same file format. Hence, it is possible to compare, for example, a PDF
document against an Excel spreadsheet.
By working and interacting directly with the content in both documents, you can instantly modify either one to match theother more accurately or find and record the differences.

7.11.1. How to Compare Two Printable documents
When inside the Compare Toolbar, there are 13 functionalities that assist you in comparing your two documents.

The function will analyze the element properties and will highlight the elements that are similar in both documents orelements that are unique for one of the documents.
This document comparison feature will only compare page content, ignoring forms, annotations, file attachments,
document properties, bookmarks, etc.

17.11.2. Document Comparison Tools
When comparing documents in Able2Extract Professional, you will be provided with supplementary features that makesifting through the differences in documents easier.
The right hand Annotations Properties panel will appear by default when you are actively comparing documents. Thispanel will give you options to customize your highlight annotations and will also provide you with at-a-glance statistics to
help you keep track of the differences between both of your opened files.

In addition, this Compare feature is facilitated by a right-click Comparison context menu that appears when you hoverover any highlighted annotations. It provides you with quick access to commonly used comparison tools: Copy, Annotate,
Delete, and Save.

These tools are discussed below along with the other functionalities for comparing two documents.

Open Files to Compare
To start comparing two printable documents, click on the Open Files to Compare button. This will allow you to open two
documents simultaneously.

In the Open dialog that appears, locate and select your first file and click on Open. Immediately after, you’ll be allowed tolocate, select and open your second file in the same manner. You can also select two files from the same folder by clicking
on the first, then CTRL + clicking on the second, or by clicking and drawing a selection rectangle over any two files, before
clicking on the Open button.
Note that if you do not see your non-PDF file listed, click on the file drop box in the lower right hand corner of the explorer
Open dialog and select “All Files (*.*)” from the drop down box.
In the dialog box that appears, you will be given options to compare text, shapes or bitmaps.

After making your selection, your files will open side by side and locked in the two-page viewing mode:

There are a set of Comparison operations available for PDF documents:

Undo/Redo
You can easily Undo or Redo the last PDF editing operation you performed. However, note that it cannot undo or redo
your selections, PDF conversion or creation options, Custom Excel structures and so on.

Copy All Right/Copy All Left
To quickly transfer over any remaining differences into either the right or left document, click on the Copy All Rightor Copy All Left

button.

The differences in the annotated elements that are copied over will then be excluded from the comparison statistics in theright hand panel. Once the annotated element is copied over, the element will no longer be unique to one document.

Annotate All Right/Annotate All Left
To annotate all the remaining differences in either the right or left document, click on the Annotate All Rightor

Annotate All Left
button. This will mark up all the differences that were detected and indicated with a highlight byAble2Extract Professional.

Save Left/Save Right
To preserve any changes you made to either the right or left document, click on Save Leftor Save Right.

DeleteTo delete a highlighted difference, simply hover over it to access the Comparison Context menu and click on the Delete
button. This will erase the highlighted difference from the document.

Navigating Pages with Differences
In some cases, differences in documents do not occur on adjacent pages. They can occur intermittently and sometimes
be separated by a wide range of pages.
To travel through compared documents more efficiently, Able2Extract Professional allows you to move between only thosepages that contain differences with the navigation buttons in the Compare toolbar:●

First Page with Differences - Go to the First page with differences.

●

Previous Page with Differences - Go to the Previous page with differences.

●

Next Page with Differences - Go to the Next page with differences.

●

Last page with Differences - Go to the Last page with differences.

8. Print Dispatcher
The Print Dispatcher is a system tray icon that is installed onto your computer with Able2Extract. It provides you withtaskbar notifications on Able2Extract when it is active.

By default, this icon is always displayed and on standby when no PDF files are being created. The Print Dispatcher
provides users with basic functions to:

8.1. Quickly change the PDF creation options for PDF files created through the Able2Extract
Professional Printer
The PDF creation options here do not include the MS Office Tab, which is offered through the options accessed via theFile Toolbar. There is, however, one additional tab - Output.

This tab gives users options to automate how the application behaves for all PDFs created through this method. Users
can decide which actions Able2Extract should take:●●●Show PDF Creation Progress.
What to do once the PDF is created: Open in Able2Extract Professional, Open in Default PDF reader, Opencontaining folder or Do nothing.
Confirm Output PDF Location and File Name.

Users can select the Default location for saving newly created PDFs and whether to:●●

Use Default Location and File Name.
Use Location of the Last Created PDF and Default File Name.

●

Use Location and File Name of the Last Created PDF.

Should there exist a duplicate file name and location, users can instruct the application to Replace, Ask for Action orAutomatically Alter the Output PDF File Name.
Note: Users wishing to change options that were adjusted through the Print Dispatcher must change them through thePrint dispatcher PDF Creation Options dialog.

8.2. Monitor the PDF creation process

8.3. Open the PDF files created through the Able2Extract Professional Printer method
The Print Dispatcher provides quick access to a list of actions on what to do with the newly created PDF: Open in
Able2Extract Professional, Open in default PDF reader, Open containing folder.

9. Selection – more about selecting portions of documents to convert
Able2Extract Selection Options
Once opened in Able2Extract, the whole document is selected by default.
Users can select specific data from their opened documents by left clicking and dragging their mouse over the area. Using
this option gives you maximum control over the selection in PDF format. Using this selection feature, you are allowed to
select row-by-row and column-by-column. This works best when you only want to select certain columns on the page, not
all columns! This way you can eliminate the irrelevant parts of the page and get perfect conversion of the data you areinterested in, as highlighted below:

The Selection section in the Convert Side Panel offers additional options.

10. Fixing common problems in Able2Extract Professional
10.1. Troubleshooting
Problem

Solution

No documents in any format will show in Able2Extract.

(1) Ensure that Able2Extract is installed correctly on yourcomputer. Try re-installing Able2Extract.
(2) If the problem persists, please send us a detailed email
to investintech_support@pdftron.com describing yourproblem and we will work to solve it with you.

I am receiving a message that says "PDF_EXCEPTION_ENCRYPTED"This error message indicates that this particular PDF file isencrypted. In other words, the creator of the file has
placed password protection on the document so that it
cannot be edited or altered in any way.
Unfortunately, our software is unable to crack encryption
codes. The only way to convert such document would beto obtain the password from the creator or to create a new
PDF file that has not been encrypted.
In case you have a password and are using Able2Extract
Professional, you can also use the Encrypt / Decryptcommand under the Sign and Secure Toolbar to open
your secured PDF and decrypt it in order to use it in Batch
Converter.
To do so, follow these steps:
1. Open Able2Extract Professional.
2. Click on the Open button on the toolbar or theOpen link on the Start Page. The software will
now prompt you to enter the password. After you
have entered the password in the Password field
and then clicked on the OK button, your file will be
opened.
3. Now click on the Sign and Secure Toolbar.
4. From the options presented select the Decryptfeature.
Before closing the document, use the Save or Save As
option from the File Toolbar to save the modifications you
have made to your PDF file.
After the file has been decrypted and saved, you can load
it to the Batch Converter tool and extract data.

My PDF file looks fine, but when I try to convert it, it gives
unrecognizable characters in the conversion result.

This is usually an indication that your PDF file isn't
properly encoded. In other words, it doesn’t have Unicodecharacters, causing you to see unrecognizable charactersin the output file instead of proper text.

In cases like this, we rely on the OCR engine embedded in
Able2Extract Professional to recognize and convert anyalphanumeric characters into an output file.
You will have to manually turn on the OCR engine before
you open your PDF file in Able2Extract Professional. To doso, follow these steps:

1. Open Able2Extract Professional application.
2. Under the Convert Toolbar select Conversion
Options.
3. In the OCR/R2V tab look for a Mode section
where you should check Enabled (Perform
Image-Based Conversion) option.
4. Now open your PDF file in Able2Extract
Professional and convert it to a desired format in ausual way.
I have another type of problem with Able2Extract that is
not described in this troubleshooting section.

Please feel free to contact us at:investintech_support@pdftron.com and we will work to
remedy the situation as quickly as possible.

10.2. Frequently Asked Questions
The following is a resource for our customers. It answers our most frequent product questions for Apryse's product –Able2Extract. The resource is broken into a variety of categories:

10.2.1. General Questions
My tech support question is very urgent. How can I get it answered faster?
Unlike many other companies, we appreciate the feedback, the ideas and the tech support queries we receive. We
respond to all queries we receive and we do our best to resolve any problems related to our products.
To get the fastest possible response/resolution to your issue from us, do the following:a. Briefly describe your problem in the body of your email.
b. Attach the problematic source file (in most cases the PDF document). We make this request solely for problem
solving purposes. We do not look at the document's contents and we will not share your file with any third parties.
Furthermore, we will destroy your document when we are done with it.
c.

Send the above to investintech_support@pdftron.com

10.2.2. PIN Related Issues
My PIN number does not work when I enter it. I get the message: "Invalid PIN number"?
This could be happening for one of two reasons:●

You have accidentally made a typo when entering your PIN. In this case, please make sure you have entered all
the characters correctly. Then click on the "Confirm" button.

●

You have purchased PIN for one version of Able2Extract, but have installed a different version. In this case,please make sure that you have installed the correct version of our application (i.e. the one you are licensed for),because our license keys are version specific and therefore will not work with any other version of Able2Extract
software.
In case you don’t have the installation file for your version of the software or are not sure which version of Able2Extract
you are licensed for, please email cs@investintech.com with your PIN and we will get it working for you.
I just licensed one of your products and all I received was a PIN number. What do I do now?
When you purchase our products online, you will receive a 20-digit PIN number that will entitle you to activate the fullversion of the product you purchased. The PIN number shows up on the screen after your transaction has been confirmed
and it is also included in the confirmation receipt you receive by email.
In order to activate the full version of the product you purchased, you will need to input this PIN number into the demo
version you downloaded online.
You can download the most recent version of Able2Extract Professional by clicking here.
When prompted after installation, enter the PIN you received upon purchase.

10.2.3. Error Messages
PCV::msOfficeNotFound
To correct this error, please try the below steps:
1. While Convert Toolbar is active, in the Side Panel make sure Excel 2007 is selected as Excel Format, Word
2007 is selected as Word Format, PowerPoint 2007 is selected as PowerPoint Format.
2. Select the data and convert it into a desired format in a usual way.
PCR::ERR_PRINTER_NOT_FOUND
In order to solve this problem, please try these steps:
1. Uninstall Able2Extract application from your computer. Please, refer to the Uninstalling Able2Extract Professional- Additional Steps section for operating system specific instructions.
2. Now reboot the system and reinstall the software.
Since licenses for Able2Extract are version specific, in case that you don’t have the right installation file, please contact us
at cs@investintech.com and we’ll be happy to send you back the right installer.
PDL::ERR_PDF_SYNTAX,
PDL::ERR_PDF_UNSUPPORTED_FEATURE,
PDL::ERR_PDF_STRUCTURE,
PDL::ERR_INCONSISTENCY,
PDL::ERR_OBJECT_NOT_FOUND
If you are receiving any of these error messages, please try to reprint your PDF file before the conversion, as this usually
solves the issue.
To reprint, you need to open the original PDF file in Adobe Reader, or a similar program that can print to PDF.
●

Then go to File → Print.

●

In the Print dialog that will appear, select Able2Extract Printer and click on the Print button. (If you have version
8.0 of Able2Extract or older, please note that these versions do not have an embedded PDF creation option, so inthat case just use a printer that has PDF in its title.)

●

Now the Print Dispatcher dialog will appear, so here you will be able to give the reprinted file a name and select alocation. Then click on the OK button.

After regenerating the PDF file, you can open the reprinted version of the file in Able2Extract application and try theconversion once again.
However, if the suggested solution doesn’t work, please send us an email at investintech_support@pdftron.com with theoriginal PDF file attached, so we can troubleshoot the issue.
A2E::ERR_WRONG_PARAM
The most common cause of this error is that the source PDF file may be damaged. To fix this problem, try returning towhere you got the PDF document and try re-downloading the document or regenerating it.
If you cannot do so or doing this does not solve the problem, please send us an email with the file attached toinvestintech_support@pdftron.com and we will try to determine the cause and see if it can be repaired.
ERR_UNKNOWN"An error occurred while trying to replace the existing file: DeleteFile failed; code 5. Access is denied."
To resolve this issue, please perform the following steps:
1. Uninstall Able2Extract Professional from your computer. Please, refer to the Uninstalling Able2Extract
Professional section.
2. Now go to Task Manager and check if Able2ExtractPro.exe is still active. If it is active, please close it by rightclicking on it and selecting End Task option. In the same way check if Able2ExtractPro.PrnDisp.exe is active,
and if so, please close it in the described way.
3. After you have done this, check in Printers & scanners if Able2Extract Professional printer is removed. If not,please refer to the Uninstalling Able2Extract Professional - Additional Steps section.
4. Now, reboot the system and re-install Able2Extract Professional from this link.

10.2.4. Product Capability Questions
Can Able2Extract work in batch mode?
Batch conversion and creation mode is available in Able2Extract Professional. However, we currently do not support
batch conversion of scanned PDFs, so such files have to be converted one by one.

10.2.5. Product Limitation Questions
I used the Able2Extract Free Trial Version on a PDF file and I was only able to convert 3 pages of my file at a time.
How come?
Free trial gives every user one unrestricted conversion action. After that, users can convert only 3 pages per conversion
for the reminder of their free trial period.
The free trial of Able2Extract is designed this way in order to give users the ability to test the PDF conversion prior topurchasing the product. This will give users a sense of whether it will work for their needs prior to licensing the product.
Portions of small graphics contained in my PDF document do not convert and I am not able to highlight these
portions individually either. While they appear fine when opened in your software, they won't convert into Word.
The graphics in your file consist of many very small bitmap images. Able2Extract ignores bitmap images that are verysmall and are below certain dimensions – it does not convert them to Word. The reason for this is that Word works very
poorly (crashes, etc.) when it is overloaded with a huge number of images on a single page. So we really had no choicethan to do this. Microsoft Word can't consume so many images at one time.

I have a PDF file that is over 9 megabytes in size and is approximately 1100 pages long. The program was notable to complete opening the file and had to be closed from the task manager as it was clearly "not responding".
Are you aware of a PDF file size limitation with your products?
Our products are specially designed to work with files of any size allowed by the PDF standard.
The cause of this non-response may be system or memory related. Older computers with less virtual memory may have amore difficult time opening and converting a very large PDF file.
We are always very interested to receive files that do not work with Able2Extract. As such, please feel free to send us anemail with a link to the file to investintech_support@pdftron.com.

11. Image-based Documents / Scanned Documents
How do I know if my document is a scanned PDF?
There are two main types of PDF documents – those that are created electronically using PDF creation software andthose that are created from a scanner or other photo-imaging equipment. PDF creation software actually builds a PDF
document that has an internal structure, denoting characters, fonts and position – although the raw information makes
little sense to the human eye. A scanned PDF is basically just a flat image of a document – hence, scanning a page oftext results in a picture of words being represented on the screen. In order to take information from this sort of scanned
PDF, OCR technology is required so that each character can be optically recognized and then represented. Click here tolearn more about OCR. You can generally visually determine if a document is a scanned document by enlarging thepicture on your screen and looking closely at the text. A scanned image will appear to have much poorer resolution, whenlooked at closely, than a created PDF document.
Do I have the ability to convert scanned PDFs?
Yes. Able2Extract Professional enables you to convert both native and scanned PDF files. Native PDF files are PDFs thatare generated and saved by a computer application.
In cases where a user scans a paper document using a scanner and then saves it as a PDF, it is a scanned PDF or animage PDF. For this type of PDFs, Able2Extract Professional is able to lift the textual information off the PDF and makethe conversion with high quality results for full or partial content selections.
Able2Extract Professional also has the ability to scan PDFs and extract language-specific characters, such as French,
German and Spanish, Italian, Portuguese, Italian, Portuguese, Greek, Danish, Dutch, Norwegian, Finnish and Swedish(besides English), into editable formats.
In addition, Able2Extract Professional can convert scanned PDF to searchable PDF files. The application will modify theopened document and add an invisible text layer over the scanned pages, allowing you to search for text patterns within
the file’s textual content.
You can also batch convert multiple scanned PDF documents in one single pass. Able2Extract Professional’s Batch OCR
Conversion feature will allow you to upload scanned PDFs to the batch converter interface and convert the scanned
content into file formats you can edit. You can also batch convert scanned PDFs while using Smart Templates for quick
custom conversions into Excel spreadsheets.

12. PDF to Word Conversion Options – Standard, Frames, Text Only
When you have selected the data you want to convert in Able2Extract, you will have the option to make some different
types of conversions into Word. You can find the following options in the Side Panel under the Convert Toolbar:
1. Standard (recommended) conversion to Word
This is the recommended conversion to Word because it offers the most accuracy and editability. It retains backgroundgraphics, as a background image in the converted output, and the textual layout using the layout of the original PDF
document for guidance. For most documents, this will provide the best looking output in a format that is simple to edit. As
such, it is the recommended format for most documents.
This is a default Word conversion option, so no extra steps are necessary to use it.
2. Frames conversion to Word
Selecting the Frames conversion option will result in the converted PDF to Word output retaining the background graphics
and layout of the selected pages and items, but with the text appearing in individual text boxes in a new Word document.
This conversion is ideal for users that prefer to work with text boxes which can be easily moved within a document. Undercertain circumstances, because the text boxes are designed to correlate with the structural positioning of the original PDF
document, it may be possible to generate a more accurate layout than with the Standard conversion selection option.
To convert your PDF using this Word option, select Frames from the Formatting options under Word section in theConvert Side Panel.
3. Text only conversion to Word
The PDF to Word Text Only conversion option will only convert the text portions of selected items. The text will appear asa standard paragraph without special formatting or text boxes in a new word document. This conversion is most usefulwhen preserving the look and feel of the PDF in Word format is not important, but the user desires easy access to the text
information.
To convert your PDF using this Word option, select Text Only from the Formatting options under Word section in theConvert Side Panel.

13. PDF to Excel and PDF to CSV Conversion Options – Automatic or Custom
When undertaking a PDF to Excel conversion, you will be prompted with the following dialog box:

In the case of PDF to CSV conversion the dialog will look like this:The above dialog box gives you two options for your PDF to Excel/CSV conversion.
1. Automatic – The default conversion option is recommended for most conversions. Under this conversion option,
the software algorithm automatically determines the positioning of the spreadsheet columns and rows. In mostcases, this will result in perfect alignment within Excel.
In cases where the Automatic conversion results in column misalignments within Excel, the user may want tochoose the Custom conversion option. The Custom conversion option allows the user to designate the columns
and rows prior to conversion.
2. Custom – This option allows the user to make a manual designation as to where the columns of data will becreated once converted. This designation is made visually by the user prior to conversion.
The Custom option may be the most effective option in the following situations:○ The Automatic conversion results in the misalignment of data in the output.
○ The Document data being converted goes over multiple file pages. This is great for report data that isstandardized across many pages.

○The headers and footers of the document are causing misalignments of data in the output.

Conversion Settings

This dialog contains sub options that will allow you to further modify your conversions. This feature can be accessed byclicking on the gear button in the main Convert to Excel or Convert to CSV dialog.

13.1. Automatic Settings
Simple Analysis – This option allows Able2Extract to automatically designate the rows and columns during conversion.
Use this option when your PDF content contains simple table structures with basic rows and columns. In some cases, theSimple Analysis option can help to fix problematic conversions when converting in Full Analysis mode.
Full Analysis – This is the default for Automatic conversions. By using this option, Able2Extract will perform a deeper
analysis of your PDF tables to produce more accurate conversion results.
Use Custom’s Settings – This option is selected by default, allowing you to use the Custom settings you specified foranalyzing table sets and page ranges.
Use Template File – This option will allow you to upload and use an existing Custom Excel Template file on your datawhen using the Automatic conversion option, regardless of the data you selected for conversion.
Note: When you save your conversion options using the Save as Default setting, the Automatic conversion options you
select here will also affect the PDF to Excel and PDF to CSV conversions done through the Batch conversion feature.

13.2. Custom Settings
Refer to the Define section for a detailed description of this option.
Save As Default
This check box allows you to save your conversion settings as a default. Select this option and click on OK.

13.3. Custom Excel Mode and Custom Excel Side Panel
13.3.1. Overview
The Custom Excel conversion panel provides the end-user with enhanced controls for manually setting up columns,
rows, and table structures. It can be accessed in two ways: through the already mentioned Convert to Excel dialog box(selecting Custom option) or directly through the Custom Excel Toolbar.
Users can modify which tables are included in their conversion with the Page Range option and start creating andcategorizing Named Table Structures to better manage and manipulate them. Multiple datasets on a single page oracross an entire PDF document can be converted by adding, applying or even deleting table structures with the Tables
option.
For precision and pinpoint corrections in converting tabular data, users can manually add, delete and reposition Rows
and Columns by activating the functionalities and clicking and dragging. In addition, Headers and Footers can be
adjusted or excluded from conversions for cleaner data extractions. Moreover, the Custom Excel Panel allows users toPreview their table structures, to see how the table and selection will appear in an Excel spreadsheet post conversion.
More details on each functionality can be found below.

13.3.2. Page Range
The Page Range feature enables users to select the range of pages to apply a table structure on each page of theindicated page range. The Extend... button enables users to add additional pages where they would like to have the tablestructure added. The Exclude button enables users to exclude a page within a previously selected Page Range.
By default, when the user enters the Custom Excel conversion after selecting the whole document, or selecting several
pages of a document, then the entire document will be selected as the Current Page Range. When the user enters the
Custom Excel conversion after selecting only a portion of one page on the document, then only the current page will beselected as the Current page range.

Navigation for Page Range selections can be viewed on the left-side Thumbnail panel. The initial selection should
appear with a green border around the entire page.

The Extend... option will allow you to include additional pages to the current table structure. To start, click on the
Extend... button. In the Extend Page Range dialog, use the spin boxes to specify the first and last page or the range of
pages you wish to include in the table structure. Then click on OK:

To exclude (isolate) pages where the formatting is different than the current table structure, you can use the Exclude
option. Clicking on the Exclude button from the side panel will exclude (isolate) the active page from the current tablestructure. This will allow you to adjust the table structure for this page, separately from the rest of the file.
The Elastic Range option will create an "elastic" page range that is adjusted to the document size on template loading.
Note that there can only be one elastic range at a time. If one elastic page range is set, any other existing one in the
document loses that elastic property.

13.3.3. Named Table Structures
Able2Extract supports the ability to create Named Table Structures. A Named Table Structure is one that can beshared by different tables in the same or different page ranges.
To name a table structure, right- or left-click on the colored square in the upper right hand corner of your selected tablestructure. Select Give a name to the table structure.... Then in the dialog that appears, provide a name for your table.
Any additional named table structures will populate the Existing Named Table Structures field as you create them. Clickon OK.
To remove a name for a table structure, right- or left-click on the colored square of the table you wish to remove and selectTurn into an unnamed table structure.
Note: The named table structure does not disappear when you select this option and that the functions from this context
menu affect only that table. Completely removing the named table structure can be done through the dialog provided via
the Manage... button.

Manage...
For full control over all the named table structures in your PDF, click on Manage... from the side panel. In the Manage
Named Table Structures dialog that appears, click on the named table structure you wish to modify or remove. Changes
made here will affect all tables in the document that are assigned a Named Table Structure. You can choose to either
Rename your tables or Delete them by clicking on the corresponding button below. To apply your changes, click on OK.

Able2Extract can search for tables with the same structure or similar column positions throughout the PDF document andautomatically create Named Table Structures for them (only among consecutive pages with the same size andorientation).
The feature is on by default but can be turned off by unselecting the Advanced Analysis checkbox in the Define dialog
accessible through the Excel Toolbar.
Note: The effect of this setting in an Automatic PDF to Excel or PDF to CSV conversion would produce the same results
as a Custom Excel conversion without having had any customizations applied during the process.

Review Tables...
Use this feature to manage the tables associated with Named Table Structures.
Review Tables... button is inactive if there are no Named Table Structures.

Clicking on the Review Tables... button will display the Review Named Tables dialog, providing you with a user-friendly
way to easily identify, navigate and sift through your selected tables:●●

Named Table Structures: Lists all the named table structures you have in the document.
Tables: Contains a quick summary of all tables associated with a selected Named Table Structure. Able2Extract
identifies the exact location of specific table selections by page range and by the order in which they appear on
the page from top to bottom.

You can perform two actions from this dialog. First, you can quickly navigate to your table by selecting the Named Table
Structure and then the table itself from the list by clicking on Go To.... Able2Extract will go to the page that contains theselected table.
Second, you can instantly delete selected tables without having to go to the exact page. Simply select the table and clickon Delete. Able2Extract will remove that table from the PDF (as mentioned above, the Named Table Structure itself canonly be deleted from the Manage... dialog). To apply the changes click on OK.

13.3.4. Tables
Tables can be added to a page by hitting the Add Table button on the Custom Excel Toolbar. To delete a table, you canclick on the Delete button and then left click on the table you wish to delete. If you would like the conversion algorithm torecalculate the table structure for tables within a given page range – you can hit the Replot button and it will automaticallyrecalculate the column structure for all tables within the active page range. Tables can only be vertically spaced – theycannot be side-by-side.
Use the Find Similar command to search for a specific table structure that occurs throughout a PDF document during a
Custom Excel conversion. To start, click on the Find Similar button, then click on the table structure you wish to search
for within your PDF. Able2Extract will find and select every table structure that is similar to the one you specified. The
identified and selected table structures will be visible in the main PDF viewing panel and can be modified as usual.

13.3.5. Columns
Once a table has been created, you can edit the table structure using the tools under the Custom Excel Toolbar. To add
a column, click on the Add Column button, and then left click where you would like to add a column within the table. Toremove a column, click the Delete Column button and then left click on a column to erase it. Additionally, you can delete
columns while the Add Column feature is active by holding down the ALT key and clicking on the vertical line you wish toremove.
The drop-down menu in the Splitting Settings dialog has to do with the treatment of content (such as text or numbers)
when it comes into contact or into close contact with a column line. The two most common treatment items are either
Never Split or Always Split. In some cases, say, where a page is slightly tilted, so a column line does hit some words or
numbers, you may want to use one of the gray area options, such as Split Only Between Words, Split if 2 spaces
between words, or Split if 3 spaces between words.

The Column Types... option lets you determine how Able2Extract will treat the content in specific columns for conversion.
Start by clicking on the Column Types... button. In the Column Types dialog, you will be presented with lists for theavailable Table, Column, and Type of format that are contained within the Page Range you selected.

Page Range: choose the selected page range from the drop down list which contains the table structure you wish to workwith.
Select the Table structure, then the Column from the list. Lastly, specify the Type of treatment for that content – Default,
Text format or Skip column (for any column between the first and the last one).

13.3.6. Rows
By default, the conversion algorithm will create a separate row for each line of text that is recognized within a table. In
certain cases, however, this may not appropriately capture how the data should be converted (for instance, a "cell" withina table that has multiple lines, whereas other columns just have a single line of data).
The first step is to check the Show Rows item under the Rows section of the Side Panel. This will show the rows on thepage, and should correspond with the row placement in the Preview Panel. The second step is to check the Manual Row
Editing item in the Side Panel, which will activate the Add Row and Delete Row buttons on the Custom Excel Toolbar.
Once these are active you can now add and remove rows in the same way you would add and remove columns: use Add

Row and Delete Row buttons to activate respective features or press the ALT key while clicking on the horizontal row line
you wish to delete while the Add Row feature is active.

In cases where the rows automatically generated by Able2Extract do not properly capture how the data should be
converted, it may make sense to use other points of reference to define your rows.
With Able2Extract, you can demarcate the rows within a table based on a specific column table or by using the existing
row lines on the page. Click on the Row Settings... button to get the dialog below:

First, locate and specify the column tables to use:
Page Range: choose the selected page range from the drop down list which contains the table structure you wish to workwith.
Recalculate Manually Edited Rows: this option will recalculate the rows you have already manually selected and edited
via the Manual Row Editing option in the Side Panel.
Table: this option will allow you to select an individual table in the selected Page Range.
Then select which type of scheme you want to use to demarcate your rows:●●●

Standard: this is the default option. When selected, the conversion engine will create a single row for each line oftext.
Use Document Horizontal Lines: use the existing row lines on the page as a model for your row structure.
Key Column: select a specific column to adjust your rows based on a specific column table within a table.

Shift All Horizontal Lines Up by: this option will allow you to effectively shift all row lines at the same time to correct any
misalignments.
Note: This shift is measured in points.

Click on OK to apply the settings to your selection.

13.3.7. Header and Footer
For multi-page reports, users may want to exclude the headers or footers from the table. This is controlled by thehorizontal lines at the top and bottom of the page. The headers and footers appear as black lines that go completely
horizontally across the top and bottom of the page.
To adjust the header, right-click on the table and set header mode to any option other than No. Then use your mouse andleft click the header, hold, and move the mouse up and down to move where the header falls. Use the same click and holdmethod on the footers in your document to adjust and set them accordingly.

In addition to manually adjusting the Headers and Footers, you can also enable or disable them throughout the selected
page range through the Settings... option. This is helpful for tabular data that spans across multiple pages. You candecide to keep the first header, or you can opt to keep the data in the last footer.
Clicking on Settings... will give you the following Header/Footer Settings dialog:

Page Range: select the page range across which to apply your Header and Footer settings.
Table: select a specific table in the highlighted page range to which you want to apply the Header and Footer settings.
The Headers drop down list gives you options to adjust the Headers on the active page range and remove them from theoutput file. When only this option is checked, it will allow you to remove the (adjusted) headers from the output file. If at
the same time you select Keep First, this will enable you to include only the first header on the page range. This can be
useful when you need to keep a header at the beginning of a spreadsheet, but not throughout the rest of the document.
You will also have the option to exclude the first header by selecting Cut First or eliminate all headers by selecting Cut Allfrom the drop down Headers menu.
The Footers drop down list gives you options to adjust the Footers so as to exclude their content from the converted file.
You then have the option to select Keep Last to keep only the last footer, but not the rest of the document. In some cases
these footers may contain a table summary or sums from the data set. This option will let you retain that content in the
spreadsheet. You will also have the option to exclude the last footer by selecting Cut Last or eliminate all footers byselecting Cut All from the drop down Footers menu.

13.3.8. Preview Panel
You can activate/deactivate the conversion Preview Panel by selecting the checkbox next to Show Preview locatedtowards the bottom of the Side Panel.

The Preview Panel will be displayed under the PDF viewing area when you check Show Preview. It will allow you topreview the conversion results of your settings and selections as they will appear in the output document.

Any edits and changes can be made with the Preview Panel open. The preview in the panel will be updated in real time.

By selecting the checkbox next to Only Current Page, only the current selected page will appear in the Preview Panel.
Making this selection may be useful for larger documents, where a very large preview can result in slow performance.
You can also choose to turn the selection highlight on or off. Check the Show Selection option to turn the highlighted
selection on and view the selected content or uncheck the option to turn it off. In either state, the highlighted content
remains selected for conversion and will be visible for previewing output results via the Preview Panel.

13.3.9. Custom Excel - Right-click Context Menu
Most of the options explained above can also be accessed through the right-click context menu.
The Custom PDF to Excel feature provides easy access to the advanced Custom Excel options for rows, columns, tables,
and headers and footers through the Custom Excel Context menu.
This menu also contains two extra advanced options not available through the Custom Excel Side Panel: Table is Torn at
Top/Bottom.
This feature assists in the conversion of tables that are split by page boundary. It is only useful if a table has a header orfooter specified (Keep or Cut, First or Last options in the Header/Footer Settings dialog).
To access the context menu, simply right click on any table selection while in Custom Excel mode.

14. PDF to Excel and PDF to CSV – Smart TemplatesAble2Extract Professional provides users with the ability to train the program’s conversion capabilities to identify the data
within named table structures in PDF documents for a more accurate and specific conversion process.
This is helpful when you want only part of the data in your document and the location of the table or the size of the table isinconsistent or different in every document.
Smart templates are more refined than Automated PDF to Excel and PDF to CSV conversions and more flexible than theregular Custom Excel conversion templates. It allows you to apply a specific conversion template to a document with little
to no interaction on documents you receive on a regular basis, such as reports or statements. Using Smart templates, you
can extract only the data you need regardless of the structure and size of the table.
To use this feature, you will first need to train Able2Extract to correctly identify the tables’ structures you need. For this,you will need 5-10 samples of the table structure that contains the data you wish to extract:
1.
2.
3.
4.

Open your document in Able2Extract.
Select the tables you are interested in.
Click on the Excel or CSV button on the Convert Toolbar and select Custom.
Correct the table structures using the options in the Custom Excel Toolbar and Custom Excel Side Panel, if
needed.
5. Give a name to every unique table structure. To do this:a. Click on the small colored square in the top right corner of the tableb. Select Give a name to the table structure... or pick an existing name listed below.
Note that all tables of the same structure must be assigned the same table structure name:

6. Go to Named Table Structure on the side panel and click on Manage... Put a checkmark in the Automatically
Match to the Tables During Template Loading checkbox to flag to every table structure you want A2E to learn:

7. Save the template using the Save Template As option in the Custom Excel Toolbar.
8. Open a new document.
9. From the Custom Excel Toolbar, select Load Template and select the template you just created.

10. Correct the table positions as needed.
11. Save the template using the Save Template option.
12. Repeat steps 8-11 for every document in your collection.
The success of training Able2Extract to identify the data is dependent on how accurate and consistent you are in selecting
the table positions and table structure names on the data being used to train Able2Extract. There should be some patternotherwise Able2Extract will not be able to determine unique properties of the tables.

15. PDF and OCR Document (Scanned PDF) Backgrounder
Are all PDF documents the same?
NO. PDF documents can be created in a variety of ways. PDFs that are generated from an electronic source, such as a
Word document, a computer generated report, or spreadsheet data, have an internal structure that can be read andinterpreted. These "generated" PDF documents already contain characters that have an electronic character designation.
As such, conversion from such a PDF can rely on these electronic character designations and provide reliable output.
PDF documents can also be created through the process of scanning a document into an electronic format. What ascanned document represents is really just a "picture" of the words contained within that document. In order to convert ascanned document into an editable format, OCR software is required to analyze the "image" of each character and matchit to an electronic character-based file. Because of this, it is much more difficult to ensure that the character that is"recognized" by the OCR software is the character on the scanned document. The quality of OCR output is affected bymatters such as poor image quality of the scanned document, mixture of fonts used in the scanned documents, anditalicized and underlined fonts, which may blur the quality and shape of individual characters.
What is OCR (Optical Character Recognition)?
Optical Character Recognition (OCR) is a visual recognition process that turns printed or written text into an electronic
character-based file. A document that is scanned and converted into a PDF document provides the basis for which OCR
software may interpret each character image on the PDF and assign it an electronic character-based file that can then be
entered into an editable format, such as a Text or Word document.
Given the proliferation of scan-to-PDF technology available today, Apryse's OCR solution focuses only on the conversionof already created scanned PDF documents. The OCR engine in Able2Extract is advanced enough to recognize special
non-English characters and can convert scanned PDFs in different languages: French, Spanish and German, Italian,Portuguese, Greek, Danish, Dutch, Norwegian, Finnish and Swedish.
In addition, the OCR engine is available for batch converting multiple scanned PDF documents. When scanned PDF
documents are uploaded into the Batch Converter, Able2Extract Professional will extract scanned PDF content into fileformats that can be edited.
The quality of the OCR conversion process will largely depend on the quality of the scanned image and the clarity of thecharacters of that image.
The OCR technology that drives Apryse's OCR-enabled products is licensed from Kofax, Inc., a global leader in
OCR-based technologies.
Kofax® OCR © 2023 Kofax, Inc.

16. Document navigation panels
16.1. Thumbnails

Page thumbnails are miniature previews of the pages in a PDF document. You can use page thumbnails in Able2Extract
to jump quickly to a selected page or to adjust the view of the page. Thumbnails are especially handy when trying tolocate a portion of a document for a conversion to Excel, Word, etc.
You can adjust the appearance of the thumbnails in the active PDF document. To do so, you can either right click on any
thumbnail or click on the Thumbnails drop down menu.
You will have two options:●●

Reduce Page Thumbnails: Click on this option to reduce all thumbnails to the desired size.
Enlarge Page Thumbnails: Click on this option to enlarge all thumbnails to the desired size.

Thumbnails can also be used to perform PDF pages editing. While the Edit Document Toolbar is active, right-click thepage thumbnail to access editing options.

To maximize or minimize the left hand side panel click on the Thumbnails tab and it will open or close.

16.2. Bookmarks

A bookmark is a type of link with representative text in the Bookmarks panel in the navigation pane. Each bookmark goesto a different view or page in the document. Bookmarks are generated automatically during PDF creation by the document
creator and can be accessed in Able2Extract from the left-side panel.
You can interact with the bookmarks in the active PDF document. To do so, you can either right click on the bookmark or
click on the Bookmarks drop down menu.
You will have 4 options:●

Expand Current Bookmark: Expand the current bookmark to display any nested bookmarks. You can also clickon the down arrows to expand the bookmark levels or collapse them when expanded.

●●●Expand Top Level Bookmark: Expand the top level bookmark to display all nested sub-level bookmarks.You canalso click on the down arrows to expand the top level bookmark or collapse it when expanded.
Highlight Current Bookmark: Highlight the current bookmark. To remove the highlight, uncheck this option fromthe drop down menu.
Go to Bookmark: Go to the selected bookmark. You can also directly click on a bookmark to go directly to thebookmarked page.

To maximize or minimize the left hand side panel click on the Bookmarks tab and it will open or close.

16.3. Attachments

If you open a PDF that has one or more attached files, the attachments panel can be opened to list the attached files. You
can open these files for viewing from within Able2Extract. To do so, select the file in the attachments panel and you caneither right click on the file or click on the Attachments drop down menu.
You will have two options:●●

Open file: Opens the selected file in its native application using the one installed on your computer.
Export file: Allows you to export and save the attached document to your computer.

To maximize or minimize the left hand side panel click on the Attachments tab and it will open or close.

16.4. Document Tabs
Able2Extract is equipped with a tabbed viewing interface that allows you to open, work, view and switch between multiple
PDF files at any given time. PDF files you open will be organized and accessible via document tabs.
These tabs make it easy to identify your PDFs, displaying the file’s name, extension and digital signature status.
The tabbed viewing interface makes it possible to work on each PDF file separately. The operations you perform on one
PDF document do not affect other PDF documents that are opened.

You can change the viewing order of the document tabs. Simply click and drag the document tab to the left or right where
desired. To close a PDF, simply click on the

button in the right hand corner of the tab.

16.5. Start Page
Start Page tab is always present as the first document tab and you can use it to:●●●Access recent files (and clear the list by clicking on theicon),
Customize User Interface:○ Switch between Dark and Light themes,○ Change the UI language (English, German, French, Spanish, Italian, and Portuguese available),○ Scale the UI,Take a guided tour through Able2Extract’s User Interface and most prominent features

Use the buttons in this section to display the Tip Balloons for Able2Extract. The Tip Balloons are intended to help
familiarize you with Able2Extract as you use the program. Able2Extract provides you with a customized set of tips
to walk you through a specific PDF task you wish to accomplish, such as converting a native PDF, editing a PDF,
signing a PDF document and more.
To start, select which PDF task you need help with by clicking on the corresponding button.
Able2Extract will close the Start Page and immediately display the first tip balloon of your selected PDF task.
Simply follow the directions to present the next tip automatically. The position of the Tip Balloon will indicate thelocation of the button or toolbar needed to access a certain functionality.
You can close the Tip Balloons dialog without having any walk through tips by clicking on the
button in theupper right hand corner of the active Tip Balloon. You can always open these walk through tips again from theStart Page, if needed.
Sample Tip Balloon:

You can choose not to show the Start Page by checking the Do not show Start Page on the startup box at the bottom.
Note: Applying changes to the UI language and scale requires an application’s restart.

17. Toolbars
Able2Extract is equipped with a ribbon-style tabbed menu that allows you to access major PDF features and their relevant
tools. The tabbed menu interface allows you to perform different tasks on the same active document.
Each tabbed menu will activate its corresponding right-side panel with items and options for the functionalities in theactive toolbar.
The toolbar also lets you switch between different user modes to access specific features or perform certain functionalities
on your file. As a default, documents you open will automatically switch to Conversion mode under the Convert toolbar.
Able2Extract allows you to work non-stop with PDF editing functions by giving you the ability to make certain toolbar
buttons “sticky.” This allows the function’s button to remain pushed, keeping the associated function active for editing
tasks that need to be performed more than once.
To make a button sticky, double click on the button. To deactivate it, click onto another button or functionality, click on the
button once again, or press ESC button on your keyboard.
Below is a listing of buttons that support this feature:
Custom Excel Toolbar: Aside from the Add Table functionality, all other Sticky button functions for the Customer Excel
Toolbar must have some existing tables in the active document for the button to become active. For the Add and Delete
Row buttons, the "Show Rows" and "Manual Row Editing" checkboxes on the right side panel have to be set.
●
●
●
●
●
●

Add Table
Delete Table
Add Column
Delete Column
Add Row
Delete Row

Sign and Secure Toolbar: There must be a graphical or electronic image signature configured and saved as default. Usethe "Choose Signature" button on the left side to open the tool.
●

Sign

Edit Toolbar: The Sticky buttons on the Edit Toolbar will work only with text objects.
●●

RedactDeleteEdit Form Toolbar: When using the Delete sticky button from the Edit Form Toolbar, existing form fields must first be
created.
●●●●●Add Text Box
Add Combo Box
Add List Box
Add Signature
Delete

Review Toolbar: When using the Delete sticky button from the Review Toolbar, existing annotations must first be created.
●

Delete

The tabbed menu toolbar offers the following commands:

File Toolbar

Access commands for creating, saving and printing PDF
documents. The right-side panel for this menu displays a listof Recent Files.

Convert Toolbar

Access commands for converting documents to a wide rangeof output formats. Being active in this toolbar enables

Conversion mode. The right-side panel for this menu contains
conversion options for each available output format.

Custom Excel Toolbar

Access commands for custom Excel conversions. Being
active in this toolbar enables Custom Excel mode. The
right-side panel for this menu contains options for customizing
table structures intended for conversion.

Sign and Secure Toolbar

Access commands for applying document security features,and creating or interacting with digital signatures. The
right-side panel for this menu displays any existing digital
signatures on the active PDF file.

Edit Document Toolbar

Access commands for editing PDF documents. Being activein this toolbar enables Editing mode. The right-side panel forthis menu contains options for customizing the formatting andappearance of text.

Edit Form Toolbar

Access commands for editing PDF forms. The right-side panel
for this menu contains options for editing, formatting, andmanipulating form fields.

Review Toolbar

Access commands for reviewing PDF documents withannotations. The right-side panel for this menu contains
options for customizing and adding comments to theannotations added to the document.

Compare Toolbar

Help Toolbar

Access commands for comparing two printable documents.
The right-side panel for this menu contains options forcustomizing annotations added to the document and statistics
for unique elements in both documents, as well as the numberof differences.
Access assistance and information on Able2Extract
Professional. The right-side panel for this menu displays a listof links to additional help material.

17.1. File Toolbar
The File Toolbar offers the following commands:
Open

Open an existing document

Save

Save the opened document as a PDF file

Save As

Save the opened document as a PDF file or to save the PDF
with a different name or location

Create PDF

Open a file in Able2Extract to convert to PDF

Batch PDF Creator

Create PDFs from multiple files in Batch creating mode

PDF Creation Options

Displays the PDF Creation Options dialog

Print

Send your current document to the printerPage Setup

Change printer, paper size or page alignment

Web Search

Search for selected PDF text and phrases online

Properties

View and modify PDF document information

17.1.1. OpenUse this command to open a PDF or other printable file formats in a new window. You can have more than one document
open at a time. Use document tabs to switch among the multiple open documents. See Document Tabs.
Supported documents are those in PDF or ASCII/Unicode (Text) formats. Use "Files of type:" combo box to choose
between the various formats, or all of them.

Shortcuts
Toolbars:
Keys:

CTRL + O (,), COMMAND + O ()

17.1.2. Save
Note: This command is activated when a document is opened for PDF file creation or when there are unsaved changes
made to an opened PDF document.
Use this command to save the opened document as a PDF file.

Shortcuts
File Toolbar:
Keys:

CTRL + S (,), COMMAND + S ()

After the Save command is selected, the Save As dialog will appear. Enter the name and location of your file and click
Save.

17.1.3. Save As
Note: This command is activated when a document is opened for PDF file creation or when there are unsaved changes
made to an opened PDF document.
Use this command to save the opened document as a PDF file or if you wish to save the PDF with a different name or
location.

Shortcuts
File Toolbar:
Keys:

CTRL + SHIFT + S (,), COMMAND + SHIFT + S ()

After the Save As command is selected, the Save As dialog will appear. Enter the name and location of your file and click
Save.

17.1.4. Create PDF
Note: PDF creation using this method is limited on macOS and Linux platforms. As a result, users may have to create
PDF files through the Able2Extract Printer, which can be accessed through any application's Print functionality.

Use this command to open a file in Able2Extract for converting to PDF or to create a blank PDF document.

Shortcuts
File Toolbar:
Keys:

CTRL + K (,), COMMAND + K ()

Selecting this option will allow you to choose between Create a PDF From an Existing Document and Create a Blank
Document options. Selecting the first option will let you browse for the file you wish to convert to PDF. Selecting thesecond one will create a blank, untitled, one-page document for you to work on and populate before saving.
A file in Able2Extract set up for PDF creation:

When a file is opened, it is not automatically saved as a PDF file. To do so, use the Save and Save As commands. As aprecaution, Able2Extract will prompt you to save your file before you close it.

17.1.5. Batch PDF Creator
Use this command to designate a series of printable files for conversion into individual PDF files or a single file automatically merged PDF from all files in the batch creating queue.
The Batch PDF creation functionality requires the GhostScript interpreter for PostScript® language and PDF files to beinstalled onto your computer. You can download it from the ghostscript.com download page.

Shortcuts
File Toolbar:

PDF Creation

After the Batch PDF Creator option is selected, the separate document tab named Batch PDF Creator will open
and you will be prompted to select printable files for batch conversion to PDF:

Click on the Add files... button to select printable files for conversion to PDF. Once selected, they will appear in the main
dialog box, indicating that they are in the queue for PDF creation.
Able2Extract will also allow you to specify and scan entire directories for source files to be included in the batch creation
process. Click on the Add Directory... button to upload a directory you wish to scan.
If you accidentally include a file or directory that you do not wish to convert, you can click and highlight that file or directory
and then click the Remove Selected button.
After all desired files for batch PDF creation have been added, choose between three Output To options. By default,
Able2Extract will save the converted results to the same folder as your source file(s) - Source Directory radio button.
To specify a different output folder, select the Specified Directory radio button and click the Browse... button. Allconversions will then be saved into this selected folder.
The third option lets users Merge Results Into a Single File. After selecting the corresponding radio button and clicking
the Browse… button, select the location and the name for a single PDF file output.
After clicking the Create button the file(s) will appear in the designated Output folder.

17.1.6. PDF Creation Options
Note: The changes made to these options will affect all PDF documents – as such, particular changes made for a certain
PDF document may need to be changed for subsequently created PDF documents.

Shortcuts
File Toolbar:

When creating a PDF file in Able2Extract, users can set and specify different PDF creation options. These can beaccessed through the PDF Creation Options dialog:

General Tab
The General tab contains items, such as Title, Author, Subject and Keywords, which may be appropriate to determine
on a case-by-case basis.
If settings are changed for Title, Subject and Keywords, the user should keep in mind the fact that these may not beappropriate for subsequent PDF documents.
Security Tab

The Security tab allows users to specify the level of security for the PDF files being created. Checking the Secure PDF
box will give users options to apply an Owner or User password.
Applying an Owner password enables users to add file permissions that can either restrict or allow users to print, copy
content, modify the document and add comments.
Permissions can also be specified for printing quality and more specialized tasks such as copying content for accessibility,
filling in forms and assembling the document.
Compression Tab

The Compression tab contains three image-based compression groupings. For each image style, the user may selectfrom the four sample methods of Downsample (Off, Average, Subsample, Bicubic) and five alternatives forCompression (Off, Automatic, JPEG, ZIP, LZW). The Quality setting is only applicable for Color Images andGrayscale Images when compression is set to JPEG.
The user also has the option to Compress Text. The default setting for text compression is to be selected.
Fonts and Colors Tab

The color options refer to standard color handling algorithms and methods. In most cases, the user will not have tochange these advanced settings.
The user may choose whether to Embed All Fonts or to select Subset Fonts When Percentage of Characters Used Is
Less Than when the percentage of characters used is less than a predefined percentage. The Font options are based on
Adobe PDF specifications.
MS Office Tab

Note: These options are not available for PDFs created through the Able2Extract Printer or on macOS or Linux versionsof Able2Extract.
The MS Office tab provides basic settings for users that apply only to Word, Excel and PowerPoint documents.
The user can select whether to retain Hyperlinks, Bookmarks and Comments in Word or Excel if they exist in thesource document being converted.
For Excel, the user can specify whether to create the PDF based on the Current Sheet or First Sheet or whether tocreate based on the Entire Workbook.
View Tab

The View tab contains a series of options for the PDF Viewer Preferences. Users can choose to:
●
●
●
●
●
●
●

Hide the toolbar
Hide the window user interface
Center the viewer window
Hide the menu bar
Resize the window to fit first page size
Display the document title
Specify the page mode

The preferences listed in the View tab are based on Adobe PDF specifications.
Page Layout also refers to a viewing style preference. Users can select from four options for their page layout
preference.
The Start With frame allows the user to specify the default page to display when a PDF file is opened. The Zoom Mode
item in the display allows the user to specify the zoom status to be displayed when opening PDF files.
The Restore Standard button restores all settings to what they were when the program was installed on the computer for
the first time.
The Load from File... button opens a previously saved file of PDF creation settings and automatically applies them to thecurrent document being converted to PDF.
The Save to File... button allows users to save the selected PDF Creation Options to an external file for further usage.
The Save as Default check box saves all current settings from the PDF Creation Options dialog Able2Extract
Professional user’s settings file.

17.1.7. Print
Use this command to print a PDF file. The Print functionality is fairly standard and the print dialog box may vary dependingon the printers available on your system.

Shortcuts
File Toolbar:
Keys:

CTRL + P (,), COMMAND + P ()

17.1.8. Page Setup
Use this command to change the basic setup, such as specified Printer, paper size and page orientation. The Page Setup
functionality conforms to standard application settings and the Page Setup dialog box may vary depending on the printersavailable on your system.

Shortcuts
File Toolbar:
Keys:

CTRL + SHIFT + P (,), COMMAND + SHIFT + P ()

17.1.9. Web Search
Use this command to search for selected text and phrases online. This command is designed to work with your default
browser and search engine of your choice.
Clicking on this command will allow you to select textual content on the PDF page. Once your text is selected a pop up
will appear giving you options to select your search engine. Choose between Bing, DuckDuckGo, Ecosia, Google andYahoo.

After selecting your search engine, a search engine page results will open in your system’s default web browser. You cansave your selection by checking the Save as Default checkbox. Doing so will stop the dialog from popping up.
If you would like to change your search engine, click on the Web Search tool. Select your content while pressing the
CTRL button down. This will bring up the Choose Search Engine dialog once again, allowing you to select a new searchengine.

Shortcuts
File Toolbar:

17.1.10. Properties
Use this command to check your PDF document information. Upon selecting this command, a dialog will open with the
file's existing information already filled in.

Shortcuts
File Toolbar:

17.2. Convert Toolbar
The Convert Toolbar offers the following commands:
Open

Open an existing document

Excel

Convert selected portion of active document to Excel spreadsheet

CSV

Convert selected portion of active document to CSV or otherdelimited file formats

Word

Convert selected portion of active document to a Word document

PowerPoint

Convert selected portion of active document to a PowerPoint
presentation

Publisher

Convert selected portion of active document to a Publisher document

HTML

Convert selected portion of active document to HTML table

AutoCAD

Convert selected portion of active document to DXF/DWG (AutoCAD)

Text

Convert selected portion of active document to plain text

Image

Convert selected portion of active document into an Image format

Extract Images

Extract images from the active document into a single folder

Searchable PDF

Convert an opened scanned PDF document into a PDF withsearchable text

Extract Form Data

Extract PDF form data into CSV format

Copy to Clipboard

Copy the selected portion of the active document and put it on the
Clipboard

Snapshot

Copy the selected portion of the active document as an image

Batch Converter

Convert in Batch Conversion mode

Conversion Options

Displays the Conversion Options dialog

17.2.1. Open
Refer to Open section for a detailed description of this option.

17.2.2. Excel
Use this command to convert the selected portion of the active document to an Excel spreadsheet.

Shortcuts
Convert Toolbar:
Keys:

CTRL + E (,), COMMAND + E ()

After selecting the Excel command, you will be prompted with the following dialog box:

Follow PDF to Excel and PDF to CSV Conversion Options – Automatic or Custom for a detailed description of theconversion options.

17.2.3. CSV
Use this command to convert the selected portion of the active document to a CSV or configurable delimited file.

Shortcuts
Convert Toolbar:
Keys:

CTRL + L (,), COMMAND + L ()

After selecting the CSV command, you will be prompted with the following dialog box:

Follow PDF to Excel and PDF to CSV Conversion Options – Automatic or Custom for a detailed description of theconversion options.
DelimiterOnce you have the content to be converted selected, you will be prompted to configure the type of delimiters for theconversion: Comma, Tab, or Other.

This dialog is only available for the first PDF to CSV conversion attempt. It will set the specified delimiter as the default forany subsequent conversions to CSV.
You can change your settings by going to Conversion Options → Excel/CSV. In the CSV Delimiter section, select or
specify your delimiter. Then click on OK to save your settings.

17.2.4. Word
The convert to Word feature offers three different conversion format and formatting options from the Side Panel:Shortcuts
Convert Toolbar:
Keys:

CTRL + D (,), COMMAND + D ()

Conversion

After thebutton is pressed, the Save As dialog will appear. On this dialog, select the location of where the Word
conversion output will be saved to on your hard drive. Also, designate what the name of the file will be for the Word
output.
Once those two requirements are satisfied, the conversion will take place and Word will be launched with the converted
document.
Conversion Formatting Options
The following briefly explains the pros and cons of the various conversion options:
1. Standard – The default conversion option will retain background graphics, as a background image in theconverted output, and the textual layout using the layout of the original PDF document for guidance. For mostdocuments, this will provide the best looking output in a format that is simple to edit. As such, it is therecommended format for most documents.
2. Frames – Under certain circumstances, because the text boxes are designed to correlate with the structural
positioning of the original PDF document, it may be possible to generate a more accurate layout than with theStandard conversion selection option.
3. Text – The PDF to Word Text Only conversion option will only convert the text portions of selected items. The text
will appear as a standard paragraph without special formatting or text boxes in a new word document. This
conversion is most useful when preserving the look and feel of the PDF in Word format is not important, but theuser desires easy access to the text information.

17.2.5. PowerPoint
Use this command to convert the selected portion of the active document to a PowerPoint document. The convert toPowerPoint feature offers two different conversion format options from the side panel:Shortcuts
Convert Toolbar:

After having selected the file name, the conversion process will take place, PowerPoint will launch, and the selected
information will be able to be viewed in the PowerPoint software program.
PowerPoint format – This option in the Side Panel designates the PowerPoint output options. The Default conversion
option will detect the version of PowerPoint you have installed on your computer and convert to the applicable format. The
PowerPoint 2007 option is conversion into the PPTX format. Users also have the ability to select OpenOffice Impress(ODP), an open standard presentation format used and generated by OpenOffice, as their designated output option.

17.2.6. Publisher
Use this command to convert the selected portion of the active document to a Publisher document. The convert to
Publisher feature offers three different conversion formatting options from the side panel:

Shortcuts
Convert Toolbar:

After having selected the file name, the conversion process will take place, Publisher will launch – you will then have a
few options for determining the style of conversion that will result in Publisher. Once you have made your selections, theselected information will be able to be viewed in the Publisher software program.

17.2.7. HTMLUse this command to convert the selected portion of the active document to an HTML (Hyper Text Markup Language) file.

Shortcuts
Convert Toolbar:
Keys:

CTRL + H (,), COMMAND + H ()

Conversion

After the HTML option is selected
the Save As dialog box will appear. Enter the file name which you would like theresulting HTML (.html) document to be called.
After having selected the file name, the conversion process will take place, your default Internet browser will launch, andthe converted HTML will be able to be viewed in the browser.

17.2.8. AutoCAD
Use this command to convert the selected portion of the active document to DXF/DWG format for drafting and design
purposes. Choose between two different conversion format options in the side panel:

Shortcuts
Convert Toolbar:
Keys:

CTRL + G (,), COMMAND + G ()

Conversion

After the AutoCAD option is selecteda dialog box appears allowing the user to make selections for color paletteand additional options (metrical units, polyline width, drawing insertion point and scale, whether or not connected
segments should be merged into a polyline).

Format selection can be found in the Side Panel. Users can select either DXF or DWG format for the conversion output.
AutoCAD DXF is a drawing exchange format that provides some interoperability between AutoCAD and other programs.
DWG (Drawing) is a native format used by AutoCAD to store two and three dimensional design data and metadata. The
DWG format used is licensed from the Open Design Alliance.
Select a color palette based on your preferred color settings for AutoCAD and also the color capabilities of the version of
AutoCAD you are using. The Standard option for color palette is typically black and white and is compatible with
AutoCAD 2000 and later versions. The RGB option for color palette uses the RGB (24-bit) AutoCAD palette compatible
with AutoCAD 2004 and later versions.
Note:
●
●
●
●

As part of the PDF to AutoCAD conversion, Able2Extract Professional can convert scanned PDFs to vector
drawings. This functionality is controlled by the OCR/R2V Options found in the Conversion Options dialog.
Each page of the source PDF will be converted to a separate file – eg. file Test.pdf, containing three pages,
converted to DXF would result in three files: Test-1.dxf, Test-2.dxf, and Test-3.dxf.
Images from the original PDF are not converted – only vector graphics and text are converted
Five layers are used in the converted documents:○ 0 layer – standard AutoCAD layer○ B layer (has the B label) additional white filled page-sized background rectangle – added to imitate thepage background (for the RGB conversion only)○ H layer (has the H label) – for all filled shapes (hatches) from the original PDF○ P layer (has the P label) – for all lines from the original PDF (AutoCAD term – polyline)○ T layer (has the T label) – for all text patterns from the original PDF

Examples:The following PDF file was converted into DXF format, for demonstration purposes. The Color Palette selected was RGB:

Using the same file and format, but selecting the "Standard" color palette option, the image will appear as follows:Because the colors under the standard palette in the above example were converted to black, the filled shapes have been
converted to black spaces. To remove these spaces, you can turn off the H layer (filled shapes) in AutoCAD and the
document would appear as follows:

17.2.9. Text
Use this command to convert the selected portion of an active document to a plain ASCII text file.

Shortcuts
Convert Toolbar:
Keys:

CTRL + T (,), COMMAND + T ()

17.2.10. Image
Use this command to convert the selected page of an active document into an image format. This command is designed
to convert the whole PDF page into a single image – even if the selected area covers only a portion of the PDF page, theentire page will be converted to a single image. If you only need to select a smaller image within a PDF page to extract,
use the Snapshot command to do so.

Shortcuts
Convert Toolbar:

Keys:CTRL + I (,), COMMAND + I ()

Conversion

After the Image option is selected
PDF page image:a dialog will appear providing for a variety of options regarding the extracted

Image Format
The Image Format drop-down in the Side Panel allows you to specify the image format (BMP, JPG, PNG, GIF, TIF,
WebP) that you would like to create. Select your output before clicking on the Image button.

Output Options
You can set the JPEG Image Quality for the JPEG output file format in the dialog after you click the Image button. Also,
Multipage Image can be used to create multiframe GIF or multipage TIFF images. Finally, if desired, the selected pagecan be saved in Black and White.
Image Size
There are two ways to specify how you would like to scale the image. You can choose to specify the Size, either the fixedheight or width of the converted image in samples (pixels). This could be handy if your image must fit within a certain
height or width. You cannot select both a height and a width, because the output image will always retain the proportionsof the original source document.

You can also choose to scale the image. In this case the image size is determined by the original document size, Output
Image Resolution setting (see Conversion Options) and the chosen scale.

17.2.11. Extract Images
Use this command to extract bitmap images from the selected content of an active document into a single folder. This
command is designed to extract all images into individual image files. If no content is selected, the entire document will beprocessed.

Shortcuts
Convert Toolbar:
Keys:

CTRL + ALT + I (,), COMMAND + ALT + I ()

17.2.12. Searchable PDF
Use this command to convert image-only scanned PDFs to a PDF with searchable text. Unlike the other conversion
functions, this command does not produce any output files. Instead it is designed to modify the opened document, adding
an invisible text layer over scanned pages that allow for searching for text patterns.

Shortcuts
Convert Toolbar:

Conversion
With your scanned PDF opened in Able2Extract Professional, go into the Convert Toolbar and click on Searchable PDF.
In the Search box in the Footer Toolbar, perform your search as usual by typing in the terms you would like to find withinyour scanned PDF document.

By clicking two buttons next to the Search box, you can choose to search for the whole words only or make your searchcase sensitive.

17.2.13. Extract Form Data
Use this command to extract PDF form field data into .CSV format. This command is only activated when a filled PDF
form is opened in Able2Extract in Convert mode.
When exported into .CSV format, the names of the fields in the PDF form will be used as the column headers with theform data below. In addition, the form field data and columns in the .CSV file will be organized according to the order inwhich they are registered in the PDF form.

Shortcuts
Convert Toolbar:
Keys:

CTRL + J (,), COMMAND + J ()

17.2.14. Copy to Clipboard
Use this command to copy selected data onto the clipboard. This command is unavailable unless there is data currently
selected. Copying data to the clipboard replaces previously stored content.
Though Able2Extract will, by default, convert your copied selection to Text, RTF, and CSV formats, you can specify therequired format for your copied text. To do so, under the Clipboard Formats section in the Side Panel, check or uncheckto specify the output format for your copied content. Choosing a single output format from this section will generate fasterprocessing times.

ShortcutsConvert Toolbar:
Keys:

CTRL + C (,), COMMAND + C ()

Use the Copy command then switch to the application you want the data to be copied into and use the Paste command
to paste your selected content.

17.2.15. Snapshot
Use this command to enable the selection of a portion of the active document to be saved to the clipboard as an image.

Shortcuts
Convert Toolbar:
Keys:

CTRL + SHIFT + C (,), COMMAND + SHIFT + C ()

For scanned PDF documents, the only selection method available is area-based selection. To copy an image to the
clipboard, first select the Snapshot command, then use your mouse to select the image or content that you would like tosave as an image, as you would normally select an area for a scanned PDF document.
Once the selection has been made, the image will be saved to the clipboard and the following dialog will appear:

17.2.16. Batch Converter
Use this command to designate a series of PDF files for conversion into your desired output and destination.

Shortcuts
Convert Toolbar:
Keys:

CTRL + V (,), COMMAND + V ()

Conversion

After the Batch Converter option is selected, the separate document tab named Batch Converter will open andyou will be prompted to select PDF files for batch conversion:

Click on the Add files... button to select PDF files for conversion. You can select and upload both native and scanned
PDFs into the same conversion line up. Once selected, they will appear in the main dialog box, indicating that they are in
the queue for conversion. Able2Extract will also allow you to specify and scan entire directories for source PDF files to be
included in the batch conversion process. Click on the Add Directory... button to upload a directory you wish to scan. If
you accidentally include a file or directory that you do not wish to convert, you can click and highlight that file or directory
and then click the Remove Selected button.
After all desired files for batch conversion have been added, the next option to consider is the Output Folder. By default,
Able2Extract will save the converted results to the same folder as your source PDF. To change this, uncheck the Same as
Source box. You can then specify an output folder by clicking on the Browse... button. All conversions will then be saved
into this selected folder. The final step is to select the conversion output by using the Convert to drop-down menu.
After clicking the Convert button the files will appear in the designated Output folder.
Note: The batch conversion functionality only allows for full file conversions – so you are not able to visually select the
portions of a source file.
Automated Batch Conversion Using Master Templates
The Machine Learning engine in Able2Extract allows the software to distinguish between different PDF documents,
enabling you to upload specific Custom Excel Templates for the document(s) to be converted. This means that
Able2Extract will be able to apply and match your templates to the appropriate PDF documents when performing batch
conversions.
Note that this functionality is only available with batch conversions to Excel or CSV formats.
In order to batch convert PDF files using an existing template, you will first need to train the software to identify the tablestructures with Master Templates. Approximately 5-10 documents for each category of PDF should be a sufficientamount.
1.
2.
3.
4.

Upload the files to the batch conversion queue by using the Add Files... or Add Directory... buttons.
Turn on the Automatically Match Templates to Documents option.
Click on Manage...
In the Manage Groups dialog that follows, upload your existing Custom Excel Template files. You can also
assign an existing Smart Template to any category during the training process. You should have separatetemplate files for each group you want. You can further manage your templates and groups with the options toAdd, Replace, Save, Remove, Export or Import your template files.

5. Once your templates and PDF documents are uploaded, select the category of each PDF file in the batch queue
list to its corresponding template by using the combo box on the right side of each file.
6. Put a check the Remember Matching Results option box.
7. Click on either Preview or complete the conversion process by clicking on Convert. Note that the Preview option
will not be functional the first time you train Able2Extract using this method. It is only effective after it has learned
to identify and match the categories of PDFs to their corresponding templates.
Once trained, the next time you convert the same type of PDFs in Batch mode, Able2Extract will be able to recognize thecategory of every new document itself.
To convert PDF to Excel or CSV without applying any specific templates, simply turn the Use Automatic Excel/CSV
Conversion Settings option on instead.

17.2.17. Conversion Options

Shortcuts
Convert Toolbar:

The Conversion Options item under the Convert Toolbar will display the Conversion Options dialog.
The Conversion Options dialog enables the end user to configure Able2Extract's output to account for different possible
PDF document structures. A brief description of each option is provided below:

GeneralAuto-spacing Between Words – Some PDF documents are created such that their internal structure does notdemarcate "spaces" between words, even though the viewable PDF page does contain spaces between words. As such,
the Apryse PDF conversion engine automatically adds spaces between document patterns (i.e. words) as a default
setting.
In certain cases, such as the case of expanded text with Justify alignment, the Auto-spacing Between Words default
can result in the insertion of extra spaces between words and poor conversion results. In these cases, conversion results
may improve if the Auto-spacing Between Words setting is deselected. This option is applicable only for non-scanned
documents/pages.

Auto-spacing Between Close Numbers – This function works similarly to the Auto-spacing Between Words function,
except it focuses on patterns that consist of numbers.
Gap (between letters) Treated as Space – In cases where a gap between letters is treated as a space, using this option
gives users the ability to select standard spacing between letters or smaller spacing, which puts the letter closer together.
The default option is standard.
Unrecognized Symbols – Some PDFs use non-standard fonts and therefore it can be difficult to find a match from theexisting system fonts on a particular computer. In cases when Able2Extract cannot find a match for a particular symbol,
there is the option to either (1) show the ¤ symbol – if the checkbox is marked; (2) try to use OCR to grab the symbol thatcannot be read; or if nothing is checked – a space will be shown.
Eliminate Repeated Characters – Documents will occasionally have a line of repeated characters, which may interferewith PDF conversion results.
The Eliminate Repeated Characters (if more than 5) setting allows the user to replace commonly repeated characters,such as asterisks (more than 5, ******) with the following: " *** ". This option should be utilized in documents where therepeated characters are causing problems to the conversion output. This option does not change the way multiple (morethan 3) dots are processed – they are kept in RTF/DOC conversion and eliminated otherwise. This option is available (1)For All Conversions; (2) For Excel Only; (3) (ignore and) Keep All Characters. The default option is for Excel Only.
Retain Problematic Font Names From the Source Document – In certain cases, a PDF document will contain a varietyof challenging fonts within a PDF. The default is for the application to try and match the font to the closest available font in
Word. In situations where the application is unable to find a suitable font for replacement, selecting this option provides
the user with the ability to retain the font names from the PDF. By doing so, the user can then choose the fonts that they
think will work best and can give a better conversion result.
Output Image Resolution – The drop-down offers 3 different settings (72, 150 and 300 samples per inch) to set thequality of any image that will display in the background of the converted document. A lower number means that theresulting document size will be smaller. The default is a medium size.
Fix Page Orientation - For PDFs with pages that are out of orientation, select this option. Able2Extract will detect theproper orientation of your PDF pages and apply it to the document during the conversion process. This will produce
consistent page orientation in the output results.

OCR/R2V

OCR: Auto-spacing Between Words – A simple check box that when checked, lets the software determine the accurate
spacing between words on scanned documents when converted using OCR.
OCR: Extract Images – When checked, the OCR engine will work to convert not only text but also images from thescanned document.
OCR: Mode – Lets the user determine whether to override the default scanned document detection and make adetermination on their own about whether to use OCR to make the conversion. Three options are available: 1. Automatic(Default) – this allows the software to determine whether a page or a document is scanned or not. 2. Enabled (Perform
Image-based Conversion): tells the conversion engine to treat every document as being scanned and use OCR toconvert documents regardless of whether they are scanned or not. 3. Disabled (No Image-based Conversion): tells the
program to never use OCR to convert a document, even if it is a scanned document.
OCR: Do Not Use OCR for Whole Page Images - Check this option to turn off OCR for whole page images while
performing a scanned PDF conversion. This option is recommended for PDFs that contain whole page images, such as
artwork or title pages that contain little to no text and a lot of graphics. This type of content is not ideal for OCR
conversions. Checking this option will disable the OCR for such pages and skip over them, producing a cleaner
conversion output.
OCR: Perspective Deskew - This option is helpful for PDF files created from inaccurately scanned documents (via tablet
scanner) or paper documents that have been photographed with cell phones. These will often produce a digital document
where the perspective of the resulting image is "skewed" and the edges of the document in the image are not parallel.
If this skewed perspective is too extreme for the "regular" OCR to interpret properly, you can turn this option on to deskew
the perspective as much as possible for more accurate conversions. The conversion results will vary according to thequality of the original image.
OCR: Recognition Languages (English Is On if Nothing Is Selected) - If you have a scanned document with some
non-English language(s), you can direct the OCR engine to recognize and convert other languages from PDF to editableformats by clicking on the language from the list. You can choose from French, Spanish, German, Italian, Portuguese,
Greek, Danish, Dutch, Norwegian, Finnish or Swedish.
In order to get the most accurate OCR recognition results possible, it is best to keep the selection of additional languages
to a minimum and turn them on only as needed. If the language is highlighted, the OCR engine will look for charactersand words of that specific language (or group of languages). Note that English is always on by default regardless of theselected languages.
Raster-to-Vector (R2V): Mode – Lets the user determine whether to override the default scanned document detection
and make a determination on their own about whether to use Raster-to-Vector transformation during conversion to
AutoCAD. Three options are available: 1. Automatic (Default) – this allows the software to determine whether a page ora document is scanned or not. 2. Enabled (Perform Image-based Conversion): tells the conversion engine to treat
every document as being scanned and use Raster-to-Vector transformation to convert documents regardless of whether
they are scanned or not. 3. Disabled (No Image-based Conversion): tells the program to never use Raster-to-Vectortransformation to convert a document, even if it is a scanned document.
Raster-to-Vector (R2V): Detect Edges - When converting PDF to AutoCAD, Able2Extract will use the Raster-to-Vector
engine (R2V) to detect edges in line drawings. The Edge detection functionality will better delineate faint lines in thesource PDF document that do not convert during a PDF to AutoCAD conversion. The R2V will add more "thickness" anddetail to characters in order to better distinguish them in the resulting AutoCAD document. For consistent and accurate
conversions to AutoCAD, it is recommended to keep this turned on by default.

Excel/CSV

Use Text Format for Non-numeric Data – In certain documents, dates may be automatically converted into a numericalformat in Excel. This may cause confusion or problems with the conversion output. To preserve dates in the Text format,
select this item on the option menu.
Trailing Minus Sign (-) Treatment – In certain financial documents or reports, the minus sign symbol trails to the right of
the number that it is associated with (e.g. "4,560–" instead of "–4,560"). Converting negative numbers where the minus
sign trails to the right of the number may cause the resulting conversion to Excel to place these numbers as text items,
rather than number items.

Use this option to move trailing minus signs from the end of the number to the beginning of the number, to prevent such
instances from being converted to textual items in Excel.
Retain Dollar Sign ($) as Separate Symbol – Certain financial documents contain dollar signs – often at the top or
bottom of financial documents. Unfortunately, sometimes the dollar sign ($) creates challenges in the way the programinterprets column structure – as such, the default is to meld the dollar sign into the same column as the number next to it.
In certain cases, however, the user may wish to retain the dollar sign in its separate column. To do so, select this option toretain such a structure.
European Continental Settings (1.234.567,89 = 1 234 567.89) – In North America, the decimal point is a period – which
separates the integer portion of a number from the fractional portion – and the thousand separator is a comma. In certain
other countries, the reverse is true: a decimal comma is used to separate the integer portion of a number from thefractional portion, and a period is used as the thousand separator.
This option allows you to convert documents that adopt the decimal comma and "period" thousand separators (referred tohere as European continental settings) to Excel formatted numbers correctly.
Enable Table Unfolding (treat rows as columns and vice versa) – This option allows you to generate output from a PDF
in column structure to Excel in row structure or vice versa. For instance – if your PDF document contains three columns ofdata, if this option is selected, the conversion of these three columns will result in three rows. The first row will contain thedata from the first column, the second row will contain data from the second column, etc.
Convert Rotated Text (Excel) – In some cases, a PDF document may have text in a table that has been rotated in acertain direction. Checking this box in the options menu will convert the rotated text into Excel upon conversion.
Calculate Columns Positions Forecast for OCR Pages In Custom Excel Conversion – If this option is selected theCustom Excel conversion will always try to calculate a column position forecast, otherwise the calculation will be
performed only for non-scanned pages.
Vector Graphics Tables Recognition: This functionality is useful for most cases where vector graphics tables arepresent in non-scanned PDFs.
Vector graphics tables occur when vertical and horizontal lines do not create columns and rows as you might expect. For
example, a straightforward table is one that may have its main structure consisting of five main columns. However, it isalso possible that such a table could have one column that is broken down even further into two extra columns and also
contain text within the cells. This inner additional structure of vertical and horizontal lines (vector graphics table) can becomplex and difficult to convert accurately.
Adjusting the settings before your conversion, though, can allow for more refined extractions of such table structures.
●●●

Automatic (Default): This setting is on by default and will try to predict what table results you would prefer. It isuseful for cases where vertical and horizontal lines do not reflect the main column/row structure, and will convert
the table depending upon the vector graphics table layout.
Enabled: Turn this setting on to convert the table according to the graphical layout. Any table that is recognized
by Able2Extract as a vector graphics table will be processed so that the text in each cell in the main tablestructure will be placed into one Excel cell.
Disabled: Turn this setting on to instruct Able2Extract to ignore the graphical layout and convert the tableaccording to the main table structure layout. This can be used in cases where you may prefer not to have thecellular text placed into one cell.

Merge MultiPage Tables With Similar Structure To Simplify Output: This functionality can help accurately determine
the placement of similar table structures and their content into Excel spreadsheets.
●●●

Automatic (Default): Able2Extract will automatically analyze the table structures in your PDF document anddecide how to merge multipage tables with similar structures based on the content.
Enabled: Check this option on when the Automatic table layout does not meet the intended table structure.
Able2Extract will merge similar table structures into one table.
Disabled: By turning this option off Able2Extract will try to separate tables with different column headers.

Merge Solitary Tables With Similar Structure To Simplify Output: Able2Extract will try to detect and properly identify
individual tables and place table structures as accurately as possible into Excel. If this option is selected some solitary
tables with similar table structures can be merged to simplify output.
Default Excel Format – Select from a variety of Excel conversion commands to fine tune data extractions from your PDF
into Excel spreadsheets.
●●●

Single Worksheet – The default for this menu item is pre-selected. Once selected, this item ensures that all data
converted from a single PDF document ends up on a single worksheet in Excel. If you decide to unselect this
item, data from each page of a PDF document will appear in a separate worksheet in Excel.
Excel Fonts – Use this command to turn on/off Excel fonts for the to-Excel conversion. When turned on (which isthe default setting), this feature attempts to replicate the size, color and type of font from the PDF in Excel. When
turned off, the standard Excel font is used.
Excel Spacing – Use this command to turn on/off automatic spacing for to-Excel conversion. You can experimentwith this option in order to produce the most desirable result on each particular document.

CSV Delimiter – Able2Extract comes with support for conversion to CSV with configurable delimiters (DSV). Users canselect from Comma, Tab or Other specified delimiters as needed.

Word

Page Margins – Use the Page Margins setting to change the size of the printable margins for a Word document
converted from a PDF document. The Calculate Margins option lets the software calculate what it thinks the correct
margin is automatically. The Default Margins value is 0.00 inches – this is chosen because it provides the best positional
output when converting a document from PDF to Word.
Certain office printers cannot print the whole page area of a PDF – i.e. 0.00 inch margins on a page will not print. If this is
the case, the Custom margin value allows you to set the printable margins appropriate for your printer.
Tip: (a) For best results, select the smallest page margin value that your printer will support; (b) A page margin value of
0.2 inches or 0.5 inches will generally work best on most printers.

Graphics and Image Management – The default setting for Graphics and Image Management is set to Auto Detect. It
works in the following way: if a page for some reason cannot be drawn correctly in the way it is described in PDF (say thepage contains some graphics settings not supported in RTF/DOC) it will be drawn as an image(s); otherwise vector
graphics will be drawn as vector graphics and images – as images.
Manual Settings – The default scenario places all images in the background and places all images and vector graphics inthe background. In certain circumstances, the user may wish to try and work with the vector graphics – to do so, thefollowing options can be used:
Place All Images in Background – This setting will place all images identified within a PDF document onto thebackground, in the converted Word document. Otherwise images (such as JPG or BMP files) will be added as Word
pictures, so that you can format each image separately or change/move their position within the document.
In certain cases dealing with "masked images", the conversion into Word may not be properly rendered based on ourdefault setting. A "masked image" refers to the portion of a viewable image on a PDF document that is cropped or"masked" out – and placed on a different background. Because PDF documents may be multi-layered, several
backgrounds or layers contained within a PDF document may cause problems in conversion output.
In certain other cases, attributable to an inappropriate Z-order (i.e. the order in which graphics objects overlap each other)in the PDF source, images may also be incorrectly displayed – such as problems with image borders or disappearing
images. In both of these cases, selecting this option (i.e. placing all images from the page to the background image) may
avoid problems in the image display for the converted document.
Vector Graphics as Background Image – This option converts all PDF vector graphics objects within a page into abackground image. What are vector graphics? Generally, there are two kinds of graphical objects in PDF documents –pixel-based images and vector graphic images (consisting of lines and shapes).
Pixel-based images that are viewed in Word may result in varying resolution – if the image is resized or redrawn, Word willattempt to add/remove pixels based on an algorithm. In most cases, the result is a loss in image quality – for instance, thinlines might disappear under low resolution.
Vector graphics in PDF, on the other hand, may be drawn at any resolution – which may result in better conversion results
upon conversion into Word. However, in some cases, the number of vector objects comprising an image may be high,which may compromise the conversion for a particular Word document.
In cases where the rendering of vector graphics poses problems in the display of the conversion output, this option allows
the user to display all vector graphics as a background image. By doing so, it ensures the integrity of the vector graphic
image – although the drawback is that the vector image is not easily moved within the Word document.
Standard Conversion Options
Keep Hyphens From Source Document – The default setting is for the application to automatically keep or delete
hyphens based on their position within the paragraph – in some cases, the position of the text in Word will vary from theoriginal PDF document, so that a hyphen that was originally required to split a word is not required in the converted
document. The user can opt to select the Keep Hyphens from Original Document option to ensure that no hyphens aredeleted.
Use Tables – This option is automatically checked and it tells the Apryse PDF conversion engine to retain the tables fromthe PDF when the conversion is made into Word. An additional option called Exact Row Height is also checked to tell thealgorithm to retain the row structure contained in the PDF.
Column (newspaper) Paragraph Minimum Width – Many PDF documents are formatted with column paragraphs, ornewspaper-style paragraphs. To assist in the recognition and conversion from PDF to Word for these types of paragraphs,
the user can designate the minimum width for column/newspaper paragraphs.
The Apryse PDF conversion engine contains complex algorithms for differentiating between table columns and paragraphcolumns – however, in some cases, it is very difficult for the engine to distinguish between these two types of paragraphs.
The Column (newspaper) Paragraph Minimum Width setting allows users to improve conversion results by providing input
regarding a PDF document's structure.

Example – If it is known that a given document does not have any column/newspaper paragraphs with column widths ofless than 3.00 inches, changing the Column (Newspaper) Paragraph Minimum Width to 3.00 inches will prevent theconversion engine from treating certain table columns as column/newspaper paragraphs.
Note: The Column (newspaper) Paragraph Minimum Width setting should be between 1.00 and 3.00 inches.
The default for this setting is 1.35 inches.
Formatting
The user of the standard PDF to Word conversion has 3 options regarding the formatting of the Word output from the PDF
conversion:●●●

Keep Layout: This is the default option and when selected it tells the Apryse conversion algorithm to focus efforts
on keeping the most accurate layout possible in the Word output.
More Editable: This option when selected focuses the conversion engine on delivering more editable Word
output as opposed to making a primary focus on the layout. Both options result in good conversion but selecting
this one places little emphasis on editability.
Custom:Amount of Line Breaks - When converting PDF to Word, you can instruct how Able2Extract will treat theformatting and line breaks of textual information for your converted results. You can place priority on different
formatting treatments. Choose from 3 options for your source document:○ For best layout - Use the line break formatting of the source document as reference to get the best
layout of your content in the converted results.
○ Fewer - Convert fewer line breaks than the source document.
○ Minimum - Convert only the minimum amount of line breaks from the source document.
Insert Headers and Insert Footers – These 2 options in combination with the "Header value" and "Footer value"
options allow specifying the headers and footers size so that patterns located near the page top and bottom will
be converted as page headers or footers correspondingly. Alternatively, you can opt for Able2Extract to adjust andcalculate the Header and Footer values automatically by checking the Auto-calculate options provided. Max
Font size for Header/Footer – This option specifies the maximum font size for text patterns to be placed as aheader or footer in the converted Word (or RTF) document (the option is enabled only if the "Insert Headers"
or/and "Insert Footers" option is selected).
Anchor graphics – If "to Page" option is selected, all images and vector graphics elements will have absolute
position anchored to the page top left corner; otherwise images or graphics elements will be grouped by Y
coordinate and each group (i.e. each graphics element from the group) will be anchored to the paragraph closest
to the group (except column/newspaper paragraphs).

Footer Options
Unit selection: drop-down menu with Inches set as default unit. Other options are points, centimeters (cm), andmillimeters (mm).
The Restore Standard button restores all settings to what they were when the program was installed on the computer for
the first time.
The Load from File... button allows you to browse for and open the file. Then click on OK in the Conversion Options
dialog to load your saved settings file.
The Save to File... button saves all current settings from the Conversion Options dialog into an external file for further
usage.
The Save as Default check box saves all current settings from the Conversion Options dialog into Able2Extract
Professional user’s settings file.

17.3. Convert Side Panel
17.3.1. Selection
Select Page
Use this command to select the entire page for conversion operations.

Shortcuts
Convert Side Panel:
Keys:

CTRL + B (,), COMMAND + B ()

After the Select Page command is executed, the contents of the whole current page are selected and ready forconversion.
Go to Selection – more about selecting portions of documents to convert for more information about conversion selection.

Select Range...
Use this command to automatically select the data over a specific page range of the document.

Shortcuts
Convert Side Panel:
Keys:

CTRL + R (,), COMMAND + R ()

ExampleWhen the Select Page Range option is selected, a dialog box as seen below is opened. Enter into the dialog box, thepages of the document to be automatically selected.

After the designated pages of the document have been determined and entered into the dialog box above, the designatedpages will be selected.
Go to Selection – more about selecting portions of documents to convert for more information about conversion selection.

Select All
Use this command to select the whole document (active by default, but needs to be pressed if other selection options
were being used after the opening of the document in order for the whole document to be selected again)

Shortcuts
Convert Side Panel:Keys:CTRL + A (,), COMMAND + A ()

Go to Selection – more about selecting portions of documents to convert for more information about conversion selection.

Revert Last Change
Use this command to go back to the previous selection of the active document for copy to clipboard or conversion
operations.

Shortcuts
Convert Side Panel:
Keys:

CTRL + SHIFT + L (,), COMMAND + SHIFT + L ()

After the Revert Last Change command is executed, the last added selection is discarded. This command also restores
any accidentally removed selections.
Go to Selection – more about selecting portions of documents to convert for more information about conversion selection.

17.3.2. OCR Mode
Lets the user determine whether to override the default scanned document detection and make a determination on theirown about whether to use OCR to make the conversion.
Three options are available:
Automatic (Default) – this allows the software to determine whether a page or a document is scanned or not.
Enabled (Perform Image-based Conversion) – can be useful for PDF files that have been created electronically, butthat have damaged fonts or that otherwise convert very poorly. Under certain circumstances, forcing an OCR conversion
can provide results where previously a conversion may not have yielded any results.
Disabled (No Image-based Conversion) – in some cases, perhaps where a PDF contains mixed image andelectronically-created PDF elements, the user may wish to turn off the OCR engine in order to capture only theelectronically-created PDF elements – which can result in a much quicker conversion.

17.3.3. Excel: Format
This option designates the Excel output format. The default is conversion into the Default format of your Excel version
while the Excel 2007 option is conversion into the XLSX format. There is also the option to select OpenOffice Calc
(ODS), an open standard spreadsheet format used and generated by OpenOffice, as their designated output format.
Able2Extract Professional contains an advanced smart layout detector built right into the PDF to Excel conversion engine
that works to increase the readability of any converted table data.
This feature will look for specific graphical attributes, such as borders, background colors, merge info, and fonts, andplace them along with the data in a tidy columnar format in your Excel spreadsheet.
To specify the table properties and cell styles you would like to extract, check or uncheck the options:●●

Convert Background Styles - Check this option to preserve and convert the background styles of your tabular
data.
Convert Border Styles - Check this option to preserve and convert the border styles of your tabular data.

These are enabled by default and available in Automatic or Custom conversions to XLSX (the output format set as Excel
2007 in Able2Extract Professional) and ODS (OpenOffice/LibreOffice).

17.3.4. Word: Format
The Word conversion output offers 3 different output formats when converting a PDF to Word. The user can select any of
the 4 options:●●●●Default: Using this setting on the Windows platform will result in the software automatically detecting which
version of Word is installed on the machine and then saving the Word output into the applicable format – .docx or.doc.
RTF: Choosing this setting means that all conversions that are made from PDF to Word will be saved in the richtext format.
Word 2007: Using this setting means that all documents converted into Word will be saved as .docx regardless ofwhich version of Word is installed.
OpenOffice Writer (ODT): Selecting this option allows users to save all their PDF to Word conversions in the
OpenOffice Writer format by default.

17.3.5. PowerPoint: Format
The Default conversion option will detect the version of PowerPoint you have installed on your computer and convert tothe applicable format. The PowerPoint 2007 option is a conversion into the PPTX format. Users also have the ability toselect OpenOffice Impress (ODP), an open standard presentation format used and generated by OpenOffice, as theirdesignated output option.

17.3.6. Publisher: Formatting
When converting PDF to Publisher, you can select from 3 different conversion options that will result in varying degrees ofediting in Publisher. The following briefly explains the various conversion options:Standard (Recommended) – All content is placed in one frame with certain content placed as separate frames.This
option will provide the best output for editing after conversion. However, the result may look very different from the source
document. As such, it is the recommended option for most documents where editability is a priority.
Frame per Paragraph – Most publications have content divided into frames that make it easier for manipulating content
in Publisher. This option will put paragraphs and their content into frames, preserving the layout and formatting while
giving you moderate ease and access to content for editing.
Frame per Token – A token is the smallest recognized grouping on the page. This will provide you with the most accurate
text positioning using the maximum number of frames available. However, this output is the hardest to edit. Thus, thisoption is recommended when you need to preserve the layout of your content in Publisher and editing is not your mainpriority.

17.3.7. AutoCAD: Format
Users can select either DXF or DWG format for the conversion output. AutoCAD DXF is a drawing exchange format thatprovides some interoperability between AutoCAD and other programs. DWG (Drawing) is a native format used by
AutoCAD to store two and three dimensional design data and metadata. The DWG format used is licensed from the Open
Design Alliance.

17.3.8. Image: Format
The Image Format drop-down allows you to specify the image format that you would like to create:
●
●
●
●
●
●

Windows Bitmap (BMP)
Joint Photographic Experts Group (JPG)
Portable Network Graphics (PNG)
Graphics Interchange Format (GIF)
Tagged Image File Format (TIF)Web Picture (WebP)

17.3.9. Clipboard Formats
Though Able2Extract will, by default, convert your copied selection to Text, RTF, and CSV formats, you can specify therequired format for your copied content. To do so, check or uncheck to specify the output format for your copied content.
Choosing fewer output formats from this section will generate faster processing times.

17.3.10. Open File After Conversion
A simple check box that when checked will cause the output program to launch with the file open once the conversion ismade. For example, a Word conversion will cause an instance of Word to open, etc.

17.4. Custom Excel Toolbar
The Custom Excel Toolbar offers the following commands:
Open

Open an existing document

DefineDefine initial structure for the Custom Excel conversion

Reset

Delete all existing tables, named table structures, and table matchers

Load Template

Open a previously saved Custom Excel Template and apply it to a
document with the same structure

Save Template

Quickly save any changes made to the Custom Excel Template
being used

Save Template As

Save a Custom Excel Template of a column structure that was
created using the Custom feature

Add Table

Drag over a table to add it to the conversion selection

Delete Table

Delete an already selected table by left clicking on it

Add Column

Add a new column line within a table by left clicking

Delete Column

Erase an existing column line by left clicking

Add Row

Add a new row line by left clicking

Delete Row

Erase an existing row line by left clicking

Convert to Excel

Convert selection to Excel

Convert to CSVConvert selection to CSV

Copy to Clipboard

Copy selection to clipboard

17.4.1. Open
Refer to Open section for a detailed description of this option.

17.4.2. Define

Shortcuts
Custom Excel Toolbar:

The options in this dialog specify how Page Ranges for Custom Excel conversions are created. Page Ranges are groupsof pages that have similarly structured content and can, thus, have the same table structures applied to them forconversion. They help Able2Extract in performing complex conversions. Hence, the following options will give
Able2Extract some direction as to how the source document is structured.
The setting options are arranged in order of the amount of analysis Able2Extract will perform on your page ranges. This
will give you granular control between conversion speed and accuracy. You can decide from performing no content
analysis (for fast conversions), basic, additional and complete content analysis (for most accurate conversions).
You will be able to choose from the following options:
No Content Analysis. Create Tables That Match The Selection:●●●

Every Page Has Unique Structure: When checked on, Able2Extract will create table structures for eachindividual page.
All Consecutively Selected Pages Have The Same Structure: Selecting this option will allow Able2Extract tocreate table structures that are appropriate for all consecutively selected pages.
Automatically Detect The Page Ranges: When this option is turned on, Able2Extract will attempt to analyze theselected pages and automatically determine which pages can share the same table structures needed for theconversion process.

Basic Content Analysis:●

Perform Basic Content Analysis On Each Page: With this option checked, Able2Extract will generate tables
around the selection for which you can specify the Custom options noted above.

Additional Content Analysis:●

Perform Additional Content Analysis On Each Page: Able2Extract's conversion algorithm will perform adetailed analysis on the content of the pages and determine if several tables have to be created to moreaccurately convert the document.

Complete Content Analysis:●●●

Perform Complete Analysis: Able2Extract’s advanced table recognition algorithm can be used to automaticallysearch, analyze, select, and identify PDF tables with similar column structures.
Perform Complete Analysis, Extract Tables Only: This option will convert only the tables from your selected
data during the conversion process, excluding any surrounding text. This option is ideal in cases where"separated" or "scattered" multipage tables exist.
Perform Complete Analysis, Compact Layout: With this option checked, Able2Extract will generate tables
around the selection for which you can specify the Custom options noted above.
If the Perform Complete Analysis, Compact Layout checkbox is left unchecked, then Able2Extract's
conversion algorithm will perform a detailed analysis on the content of the pages and determine if several tables
have to be created to more accurately convert the document.

Save As Default
This check box allows you to save your conversion settings as a default. Select this option and click on OK.

17.4.3. Reset
Use this operation to delete all existing tables, named table structures, and table matchers and start defining structurefrom scratch.

Shortcuts
Custom Excel Toolbar:

17.4.4. Load Template
Use this command to open a previously saved template and apply it to a document with the same structure, defined by
the template. Templates can be saved after using the Custom option after converting a selection from PDF to Excel. The
Custom option allows you to set up the column structure for a PDF document – this structure can then be saved using theSave Template As function, under the Custom Excel Toolbar.

Shortcuts
Custom Excel Toolbar:
Keys:

CTRL + ALT + O (,), COMMAND + ALT + O ()

Saving and Loading a Custom Excel Template
After the Custom conversion to Excel is selected, and the user has specified the column structure for the document, theuser can then save that Custom Excel Template by selecting this option on the Custom Excel Toolbar.

To load this same template to a similar document, select the Load Template
Toolbar:option from the Custom Excel

Select the previously saved template, and it will be applied to the document as follows:

17.4.5. Save Template
Use this command to quickly save any changes made to the Custom Excel Template being used or created during a
Custom PDF to Excel conversion.
The Custom PDF to Excel feature lets you customize and set up the column structure for converting the data within a PDF
table. This structure can then be saved using the Save Template As for later use on other similarly formatted PDFs using
the Load Template function.

Shortcuts
Custom Excel Toolbar:
Keys:

CTRL + ALT + S (,), COMMAND + ALT + S ()

17.4.6. Save Template As
Use this command to save a Template of a column structure that was created using the Custom feature available for the
PDF to Excel conversion feature. Using the PDF to Excel function, the Custom option allows you to set up the column
structure for a PDF document – this structure can then be saved using the Save Template As function under the Custom
Excel Toolbar.

Shortcuts
Custom Excel Toolbar:
Keys:

CTRL + ALT + SHIFT + S (,), COMMAND + ALT + SHIFT + S ()

Saving a Custom Excel Template
After the Custom conversion to Excel is selected, and the user has specified the column structure for the document, theuser can then opt to save that Custom Excel Template by selecting Save Template As
Excel Toolbar:

To Load this same template to a similar document, select the Load Template
Toolbar.

option under the Custom

option from the Custom Excel

17.4.7. Add Table
Add a new table to a page range. Refer to Custom Excel Mode and Custom Excel Side Panel section for a detailed
description of this option.

Shortcuts
Custom Excel Toolbar:

17.4.8. Delete Table
Delete a table from a page range. Refer to Custom Excel Mode and Custom Excel Side Panel section for a detailed
description of this option.

Shortcuts
Custom Excel Toolbar:

17.4.9. Add Column
Add a new column to a table. Refer to Custom Excel Mode and Custom Excel Side Panel section for a detailed
description of this option.

Shortcuts
Custom Excel Toolbar:

17.4.10. Delete Column
Delete a column from a table. Refer to Custom Excel Mode and Custom Excel Side Panel section for a detailed
description of this option.

Shortcuts
Custom Excel Toolbar:

17.4.11. Add Row
Add a new row to a table. Refer to Custom Excel Mode and Custom Excel Side Panel section for a detailed description ofthis option.

Shortcuts
Custom Excel Toolbar:

17.4.12. Delete Row
Delete a row from a table. Refer to Custom Excel Mode and Custom Excel Side Panel section for a detailed description ofthis option.

Shortcuts
Custom Excel Toolbar:

17.4.13. Convert to Excel
Convert selected tables to Excel file formats.

Shortcuts
Custom Excel Toolbar:

Keys:CTRL + E (,), COMMAND + E ()

17.4.14. Convert to CSVConvert selected tables to CSV file formats.

Shortcuts
Custom Excel Toolbar:
Keys:

CTRL + L (,), COMMAND + L ()

17.4.15. Copy to Clipboard
Copy the selected tables to clipboard for easy pasting to any spreadsheet app.

Shortcuts
Custom Excel Toolbar:

17.5. Custom Excel Side Panel
Refer to Custom Excel Mode and Custom Excel Side Panel for a detailed description of all the options available on theside panel.

17.6. Sign and Secure Toolbar
The Sign and Secure Toolbar offers the following commands:
Open

Open an existing document

Undo

Undo the last PDF document editing operation you performed

Redo

Redo the last PDF document editing operation you performed

Choose Signature

Create a new or choose an existing signature and apply a digital
certificate to it

Sign

Sign a document with a signature you saved as default

Encrypt / Decrypt

Adjust and apply PDF encryption settings

17.6.1. Open
Refer to Open section for a detailed description of this option.

17.6.2. Undo
Refer to Undo section for a detailed description of this option.

17.6.3. Redo
Refer to Redo section for a detailed description of this option.

17.6.4. Choose Signature
Refer to Signing a PDF Document section for a detailed description of this option.

Shortcuts
Sign and Secure Toolbar:

17.6.5. Sign
Sign button will become active once you create an image signature and check the Save as Default box. You can use it asa shortcut to apply your default Image signature in just 2 clicks. By double clicking on the Sign button when it is active you
can make it “sticky,” allowing you to freely click on the area(s) on each page you need to sign.

Shortcuts
Sign and Secure Toolbar:

17.6.6. Encrypt / Decrypt
Note: This feature is only available for PDF documents.

Shortcuts
Sign and Secure Toolbar:

Depending on the current state of the opened document, you can use this feature to Encrypt or Decrypt existing PDFs.
This feature is different from the regular PDF Security options accessible through the View menu. Those settings areapplied during the PDF creation process and, hence, only work for newly generated PDFs.
The Encrypt / Decrypt feature allows you to open a secured PDF, make last minute revisions and decrypt it for sharing
with others, for instance. Or if a PDF document you receive contains sensitive information, you can protect it by encrypting
the PDF before sending it to someone else.

Encrypting PDF Documents
To encrypt PDF documents, open your PDF in Able2Extract Professional. Go to Sign and Secure Toolbar.

Revise your PDF as needed by adding or deleting text, redacting information or adding annotations. Once all yourmodifications have been made, click on the Encrypt

button in the Sign and Secure Toolbar.

Then in the Encrypt Document dialog box that appears, you can adjust your new encryption settings.

To save your modifications and new security settings, use the Save or Save As function nested under the File Toolbar.

Decrypting PDF Documents
To decrypt PDF documents, open your encrypted PDF in Able2Extract. Ensure that the Sign and Secure Toolbar is
active.

Then click on the Decrypt

button.

To save your modifications and new security settings, use the Save or Save As function.

17.7. Sign and Secure Side Panel
Refer to Validate Existing Digital Signatures Attached to the Document section for a detailed description of the options on
this panel.

17.8. Edit Document Toolbar
The Edit Document Toolbar offers the following commands:
Open

Open an existing document

Undo

Undo the last PDF document editing operation you performed

Redo

Redo the last PDF document editing operation you performed

Add Text

Add a new text object to the document. Refer to Editing PDF
content and pages with Able2Extract section for a detailed
description of this option.

Add Shape

Add a new shape object to the document. Refer to Editing PDF
content and pages with Able2Extract section for a detailed
description of this option.

Add Bitmap

Add a new bitmap object (JPG, BMP, PNG, etc.) to the document.
Refer to Editing PDF content and pages with Able2Extract section
for a detailed description of this option.

RedactMake permanent redactions to a text object in the document. Refer
to Editing PDF content and pages with Able2Extract section for a
detailed description of this option.

DeleteDelete a content object from the document. Refer to Editing PDF
content and pages with Able2Extract section for a detailed
description of this option.

Add Bates Numbering

Add and customize Bates numbers across PDF pages

Remove Bates Numbering Instantly remove all Bates numbers from the active document
Merge

Merge a PDF file with the active document

Split

Extract part of the active document into a separate PDF file

Insert Pages

Insert blank pages into the active document

Delete Pages

Allows users to delete pages from the document

Move Pages

Move pages in the active document to a different location within thesame document

Rotate Pages

Rotate pages by 180 degrees and 90 degrees clockwise orcounterclockwise

Resize Pages

Resize the pages of your PDF document

Document Properties

Set document information and viewer preferences properties

17.8.1. Open
Refer to Open section for a detailed description of this option.

17.8.2. Undo
This command will undo the last PDF editing operation you performed.

Shortcuts
Toolbars:
Keys:

CTRL + Z (,), COMMAND + Z ()

Function
Use this to discard edits made with the following functionalities:
●
●
●
●
●
●
●
●

Change of Document Information
Change of Viewer Preferences
Page operations: delete, move, resize, scale, rotate (not the view)
Page content operations: text, images and vector graphics
Form editing and filling operations
Document annotations
Redaction
Image Signatures

This does not include operations such as:●●●

Changing selection
Changing conversion or PDF creation options
Changing Custom Excel structures, etc.

17.8.3. Redo
This command will redo the last PDF editing operation you performed.

Shortcuts
Toolbars:
Keys:

CTRL + Y (,), COMMAND + Y ()

Function
Use this to reapply modifications made with the following editing operations:
●
●
●
●
●
●
●

Change of Document Information
Change of Viewer Preferences
Page operations: delete, move, resize, scale, rotate (not the view)
Page content operations: text, images and vector graphics
Form editing and filling operations
Document annotations
Redaction

●Image Signatures

This does not include operations such as:●●●

Changing selection
Changing conversion or PDF creation options
Changing Custom Excel structures. Etc.

17.8.4. Add Text
Add a new text object to the document. Refer to Editing PDF content and pages with Able2Extract section for a detailed
description of this option.

Shortcuts
Edit Document Toolbar:

17.8.5. Add Shape
Add a new shape object to the document. Refer to Editing PDF content and pages with Able2Extract section for a detailed
description of this option.

Shortcuts
Edit Document Toolbar:

17.8.6. Add Bitmap
Add a new bitmap object (JPG, BMP, PNG, etc.) to the document. Refer to Editing PDF content and pages with
Able2Extract section for detailed description of this option.

Shortcuts
Edit Document Toolbar:

17.8.7. Redact
Make permanent redactions to a text object in the document. Refer to Editing PDF content and pages with Able2Extract
section for a detailed description of this option.

Shortcuts
Edit Document Toolbar:

17.8.8. Delete
Delete a content object from the document. Refer to Editing PDF content and pages with Able2Extract section for a
detailed description of this option.

Shortcuts
Edit Document Toolbar:

17.8.9. Add Bates Numbering

Shortcuts
Edit Document Toolbar:

Click on the Add Bates Numbering button on the Edit Document Toolbar to access the following dialog:

This is where you can customize how your Bates numbers are displayed throughout the PDF document. You can tailor the
text, suffixes and prefixes of your Bates numbering with the below options:
Text: With Able2Extract Professional, you can manually enter any text you wish to include, such as case numbers, initials
or names. Type your text into the field and you can preview it directly below.

Add Counter: For lengthy PDFs, you can add a counter to index your pages for easy reference. Click on the Add Counterbutton to add it to the preview. Set the number of digits your Bates numbers will contain, and then set a starting number.
The counter will be updated automatically. It will be incremented for each new document being numbered.
Add Date: You can also add a date to your Bates numbers. To do this, click on the Add Date button and select the dateformatting from the listed options. Able2Extract will use the date that is set on your computer system.
Add Page: By clicking on the Add Page button, you can include page numbers within your Bates numbers and customize
how they are displayed by selecting the notation system from the list.
Once your text, suffixes and prefixes are set, you can make more refined customizations on the appearance of your Bates
numbers with the following options:Page Range: Specify the page range across which to apply your Bates numbers. You can select all pages by clicking on
the All Pages checkbox or set a specific page range by filling in the From (first page in the range) and the To (last page inthe range) fields.
Font: You can keep your Bates numbering consistent with the font of your document’s text. Specify the font style and thetext size. You can also select the color of the text.
Position: Accurately place your Bates numbers by specifying their position on the page (at the top or bottom of the pageand in the left, center, or right hand corners). You can then set the Horizontal Spacing and Vertical Spacing for more
precise placement. The unit values for spacing can be changed to Inches, Points, centimeters (cm) or millimeters (mm), if
needed.

17.8.10. Remove Bates Numbering

Shortcuts
Edit Document Toolbar:

Click on the Remove Bates Numbering button to remove any Bates numbering in the opened PDF document.

17.8.11. Merge
Use the Merge command to insert pages from one PDF to the one currently opened. Once selected, this command will let
you browse for and open the PDF containing the pages you need.

Shortcuts
Edit Document Toolbar:

After opening your file, the Merge Document dialog will appear where you can then specify the page or range of pages
you want to insert into the current PDF.

In the Before Page field, designate where in the PDF you wish to insert the selected pages. Click on Insert and yourpages will be merged automatically with the active PDF document. Save the merged PDF to finalize your changes.

17.8.12. Split
Use the Split command to extract a page or a range of pages of the currently opened PDF and save them as anotherseparate PDF file. When extracting pages with this command, the pages in the original PDF will remain unaltered.

Shortcuts
Edit Document Toolbar:

In the Split Document dialog, specify the first and last page of the page range you need. Then click on Split. A dialog willappear where you can then save the extracted pages as a separate PDF document to your computer.

17.8.13. Insert Pages
Inserting a blank page into a PDF file is helpful when you need to ensure digital documents print up correctly when using
a double-sided format or where written content conventionally starts on odd-numbered pages in documents containing acover page and table of contents.

Shortcuts
Edit Document Toolbar:

To add blank pages to your existing PDFs, use the Insert Pages button to access the dialog. Specify where in the
document you need to insert a blank page by setting the page number in the Before Page field.

You can add more than one page by changing the value in the Pages Count field. When both fields are completed, clickon Insert and Able2Extract will insert the blank pages.
Note: When blank pages are inserted, the order of the PDF pages will change. You will need to use the new page order
as a reference point when adding any subsequent pages.
Blank pages can also be edited once they are inserted. You can add text, insert bitmap images, and vector shapes. Even
form fields can be added onto the page.
When all blank pages and edits are made, simply click on the Save button on the File Toolbar to preserve your changes.

17.8.14. Delete Pages
Use the Delete Pages command to delete unwanted pages from your PDF document. In the dialog that appears, specify
the page you want removed.

Shortcuts

Edit Document Toolbar:

Click on the Delete Pages button and your pages will be deleted.

17.8.15. Move Pages
Use this command to move and rearrange pages in a PDF document.

Shortcuts
Edit Document Toolbar:

Once this command is selected, the Move Pages dialog will appear and display the current page numbering for the
non-modified document state.
To move a single page, enter the page's number in both the First Page and Last Page fields.

Use the Put Before Page spin box to indicate where you want your page to be moved:

Then click on Move to finalize your changes:

To move a range of pages, enter the first and last page numbers of your page range in the respective fields:

To move pages to the end of the document, you will need to select the End of document item as your Put Before Page
value:

Note: After each time you move a page, the new page sequence is instantly updated. Thus, for any subsequent pages
you want to move, you will always need to refer to your most recently modified page order (not the original) to determine
your next Put Before Page value.

17.8.16. Rotate Pages
Use this command to rotate your PDF pages. Rotation options vary in range. Select from 90° Clockwise, 90°
Counterclockwise and 180° option in the Angle menu.

Shortcuts
Edit Document Toolbar:

Once the rotational value is determined, click on the Rotate button and your pages will be rotated. The rotation performed
using this operation is not the same as the rotation implemented via the View rotation control in the Footer Toolbar. The
rotation performed by this command will be saved into the PDF file, whereas the View Rotation is for viewing purposes
only and not permanently saved to the file.

17.8.17. Resize Pages
Use this command if you want to resize only the page of your PDF document but not its contents. The page can beresized by inches, centimeters, millimeters, and points.
You can also use this command to scale the page along with its content. The page will be scaled accordingly bypercentage. You can adjust and specify the scale percentage up to within 0.01% accuracy. The spin box in the dialog
allows 1% increments for faster scaling over a wider range of values.

Shortcuts
Edit Document Toolbar:

Note: You must have a Width and Height value specified to resize your PDF content. The command will also take into
account the page's rotation.

In the dialog, the Width and Height's initial values are the dimensions of the Current Page. In the Size drop down menu,
you can select from pre-set standardized paper sizes compatible with ANSI, ISO, and Arch specifications for content
being resized for print. If you choose to customize the unit measurements, the Width and Height values will be converted
to equivalent measurements.
The Anchor option will let you set a fixed point on the page around which the resizing will occur. You can select theposition in the Anchor field. You will have nine positions to choose from: Top Right, Top, Top Left, Left, Middle, Right,
Bottom Right, Bottom, and Bottom Left. Alternatively, you can click on the grid to make your selection visually.

After your parameters have been set, click on the Resize button. Your pages will be modified automatically:17.8.18. Document Properties
Document Information
Use the Properties first tab options to edit your PDF document information.

Shortcuts
Edit Document Toolbar:

You can edit the Title, Author, Subject and Keywords that are associated with the file by simply deleting the existingdata and entering the desired information in each of the fields accordingly. When you are done, click on Set.

Then click on the Save or Save As commands from the File Toolbar to save your changes to the file.

Viewer Preferences
Use the Properties second tab options to specify how your PDF document will be displayed when opened by recipientswith a standard PDF viewing application.

●
●
●
●
●
●

Hide the toolbar
Hide the window user interface
Center the viewer window
Hide the menu bar
Resize the window to fit first page size
Display the document title

To implement any of the viewing options above, simply click on the checkbox beside it.
Users can also decide how the PDF pages themselves are displayed within the viewing window. Click on the drop downarrow beside each item to access the full list of options. Here is a close look at each option:
●
●
●
●
●

Page Mode: specify how the PDF pages are shown on first opening the PDF file. Choose from Normal View,
Outline Panel, Optional Content Group Panel, Thumbnail Panel, Attachments Panel, or Full Screen.
Page Mode after Full Screen: decide how a PDF page is displayed after a user exits full screen mode. This isavailable only if Full Screen is selected as the Page Mode. Select from Normal View, Outline Panel, Optional
Content Group Panel and Thumbnail Panel.
Page Layout: determine how many pages are displayed at once – Single Page, One Column, Two Columns,
First Page on Right, Two Columns, First Page on Left, Two Pages, First Page on Right, Two Pages, First
Page on Left.
The Start With section allows the user to specify the default page to display when the PDF file is opened.
The Zoom Mode item allows the user to specify the zoom status to be displayed when the PDF file is opened.
You can choose from Fit Window, Fit Width, and Custom. Selecting Custom will allow you to set a target value
in the box.

Once your desired options are selected, click on Set. To save your changes to the file, click on Save or Save As under theFile Toolbar.

17.9. Edit Document Side Panel
Refer to Modifying PDF content object properties (font, font size, color, line width, rotation, etc.) section for a detailed
description of the options on this panel.

17.10. Edit Form Toolbar
The Edit Form Toolbar offers the following commands:
Open

Open an existing document

Undo

Undo the last PDF document editing operation you performed

Redo

Redo the last PDF document editing operation you performed

Add Text Box

Add a new text box field used for manually entering textual information to
the form. Refer to Create Fillable PDF Forms section for a detailed
description of this option.

Add Combo Box

Add a new combo box field that combines the functionalities of a drop-down
list with a textbox to the form. Refer to Create Fillable PDF Forms section fora detailed description of this option.

Add List Box

Add a new list box field used for selecting one or multiple items from a list of
options to the form. Refer to Create Fillable PDF Forms section for a
detailed description of this option.

Add Check Box

Add a new check box field used for confirming or selecting an option to theform. Refer to Create Fillable PDF Forms section for a detailed descriptionof this option.

Add a new radio button field used for selecting a single item from a group of
Add Radio Button options to the form. Refer to Create Fillable PDF Forms section for a
detailed description of this option.

Add Push Button

Add a new push button to the form enabling users to reset or submit theirform data. Refer to Create Fillable PDF Forms section for a detailed
description of this option.

Add Signature

Add a new empty signature field to the form. Refer to Create Fillable PDF
Forms section for a detailed description of this option.

DeleteDelete a field from the form. Refer to Create Fillable PDF Forms section fora detailed description of this option.

17.10.1. Open
Refer to Open section for a detailed description of this option.

17.10.2. Undo
Refer to Undo section for a detailed description of this option.

17.10.3. Redo
Refer to Redo section for a detailed description of this option.

17.10.4. Add Text Box
Add a new text box field used for manually entering textual information to the form. Refer to Create Fillable PDF Forms
section for a detailed description of this option.

Shortcuts
Edit Form Toolbar:

17.10.5. Add Combo Box
Add a new combo box field that combines the functionalities of a drop-down list with a textbox to the form. Refer to Create
Fillable PDF Forms section for a detailed description of this option.

Shortcuts
Edit Form Toolbar:

17.10.6. Add List Box
Add a new list box field used for selecting one or multiple items from a list of options to the form. Refer to Create Fillable
PDF Forms section for a detailed description of this option.

Shortcuts
Edit Form Toolbar:

17.10.7. Add Check Box
Add a new check box field used for confirming or selecting an option to the form. Refer to Create Fillable PDF Forms
section for a detailed description of this option.

Shortcuts
Edit Form Toolbar:

17.10.8. Add Radio Button
Add a new radio button field used for selecting a single item from a group of options to the form. Refer to Create Fillable
PDF Forms section for a detailed description of this option.

Shortcuts
Edit Form Toolbar:

17.10.9. Add Push Button
Add a new push button to the form enabling users to reset or submit their form data. Refer to Create Fillable PDF Forms
section for a detailed description of this option.

Shortcuts
Edit Form Toolbar:

17.10.10. Add Signature
Add a new empty signature field to the form. Refer to Create Fillable PDF Forms section for a detailed description of thisoption.

Shortcuts
Edit Form Toolbar:

17.10.11. Delete
Delete a field from the form. Refer to Create Fillable PDF Forms section for a detailed description of this option.

Shortcuts
Edit Form Toolbar:

17.11. Edit Form Side Panel
Refer to Creating A PDF Form – Layout Options and Creating A PDF Form - Customization Properties sections for a
detailed description of the options on this panel.

17.12. Review Toolbar
The Review Toolbar offers the following commands:
Open

Open an existing document

Undo

Undo the last PDF document editing operation you performed

Redo

Redo the last PDF document editing operation you performed

Add Sticky Note

Allows users to add multiple types of sticky notes

Add Link

Insert a link onto your PDF page

Add Stamp

Add a textual stamp to your PDF content

Highlight

Highlight PDF text

Underline

Underline PDF text

Squiggly

Add jagged underline to PDF text

Strike Out

Strike out PDF text

Add Caret

Add caret to indicate a proposed insertion within a section of PDF
text

Add Attachment

Attach a file to your PDF document

Add Watermark

Add a watermark to your PDF for branding or security purposes

DeleteRemove an existing annotation from a PDF page

17.12.1. Open
Refer to Open section for a detailed description of this option.

17.12.2. Undo
Refer to Undo section for a detailed description of this option.

17.12.3. Redo
Refer to Redo section for a detailed description of this option.

17.12.4. Add Sticky Note
Add a new sticky note to the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.5. Add Link
Add a new link to the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.6. Add Stamp
Add a new stamp to the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.7. Highlight
Highlight text in the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.8. Underline
Underline text in the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.9. Squiggly
Underline text with a squiggly line in the document. Refer to Annotating PDF Content section for a detailed description ofthis option.

Shortcuts
Review Toolbar:

17.12.10. Strike Out
Strike out text in the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.11. Add Caret
Add a new caret mark to the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.12. Add Attachment
Attach a file to the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.13. Add Watermark
Add a new watermark to the document. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.12.14. Delete
Delete an annotation. Refer to Annotating PDF Content section for a detailed description of this option.

Shortcuts
Review Toolbar:

17.13. Review Side Panel
Refer to Annotating PDF Content section for a detailed description of the options on this panel.

17.14. Compare Toolbar
The Compare Toolbar offers the following commands:
Open Files to Compare

Open two printable files for comparison

Undo

Undo the last editing operation you performed

Redo

Redo the last editing operation you performed

Copy All Right

Copy all remaining differences to the right document

Annot All Right

Annotate all the remaining differences in the right document

Save Left

Save changes made to the document on the left

Copy All Left

Copy all remaining differences to the left document

Annot All Left

Annotate all the remaining differences in the left document

Save Right

Save changes made to the document on the rightFirst Page with Differences

Go to the first page with differences

Previous Page with Differences Go to the previous page with differences
Next Page with Differences

Go to the next page with differences

Last Page with Differences

Go to the last page with differences

17.14.1. Open Files to Compare
Open two printable documents for comparison. Refer to Compare Any Two Printable Documents section for a detailed
description of this option.

ShortcutsCompare Toolbar:

17.14.2. Undo
Refer to Undo section for a detailed description of this option.

ShortcutsCompare Toolbar:

17.14.3. Redo
Refer to Redo section for a detailed description of this option.

ShortcutsCompare Toolbar:

17.14.4. Copy All Right
Copy all the remaining differences to the right document. Refer to Compare Any Two Printable Documents section for a
detailed description of this option.

ShortcutsCompare Toolbar:

17.14.5. Annotate All Right
Annotate and markup all the remaining differences to the right document. Refer to Compare Any Two Printable
Documents section for a detailed description of this option.

ShortcutsCompare Toolbar:

17.14.6. Save Left
Save all changes made to the left document. Refer to Compare Any Two Printable Documents section for a detailed
description of this option.

ShortcutsCompare Toolbar:

17.14.7. Copy All Left
Copy all the remaining differences to the left document. Refer to Compare Any Two Printable Documents section for a
detailed description of this option.

ShortcutsCompare Toolbar:

17.14.8. Annotate All Left
Annotate and markup all the remaining differences to the left document. Refer to Compare Any Two Printable Documents
section for a detailed description of this option.

ShortcutsCompare Toolbar:

17.14.9. Save Right
Save all changes made to the right document. Refer to Compare Any Two Printable Documents section for a detailed
description of this option.

ShortcutsCompare Toolbar:

17.14.10. First Page with Differences
Go to the first page with differences when in Compare mode. Refer to Compare Any Two Printable Documents section fora detailed description of this option.

ShortcutsCompare Toolbar:

17.14.11. Previous Page with Differences
Jump back to the previous page with differences when in Compare mode. Refer to Compare Any Two Printable
Documents section for a detailed description of this option.

ShortcutsCompare Toolbar:

17.14.12. Next Page with Differences
Skip forward to the next page with differences when in Compare mode. Refer to Compare Any Two Printable Documents
section for a detailed description of this option.

ShortcutsCompare Toolbar:

17.14.13. Last Page with Differences
Skip to the last page with differences when in Compare mode. Refer to Compare Any Two Printable Documents section
for a detailed description of this option.

ShortcutsCompare Toolbar:

17.15. Compare Side Panel
Refer to Compare Any Two Printable Documents for a detailed description of all the options available on the side panel.

17.16. Help Toolbar
The Help Toolbar offers the following commands, which provide you with assistance for Able2Extract:
Open

Open an existing document

Help

Lists the help topics available

About

Displays Able2Extract product and copyright information

17.16.1. Open
Refer to Open section for a detailed description of this option.

17.17. Help Toolbar Side PanelIn the side panel section, you can access how-to guides and get appropriate contact information if you need to reach out
to us.

17.18. Footer Toolbar
The Footer Toolbar contains tools useful for navigating within a PDF document and also for changing viewing
preferences. The Footer Toolbar is displayed at the bottom of the Able2Extract application window.

/

First Page

Go to the first page of the active document

Previous Page

Go to the previous page of the active document

Go to Page...

Go to a selected page in the active document

Next Page

Go to the next page of the active document

Last Page

Go to the last page of the active document

Rotate View Clockwise

Rotate the document 90 degrees clockwise

Rotate View Counterclockwise

Rotate the document 90 degrees counter-clockwise

Zoom In

View the active document closer up (zoom in)Zoom Out

View the active document further out (zoom out)

Current Zoom

Select the exact size at which to view active document

Single Page View

View the PDF document on a page per page basis one full page ata time. This is the default view.

Single Page Continuous View

View the PDF pages in a flowing, continuous fashion. This will let
you view a part of two pages at once.

Two Page View

View two PDF pages lined up next to each other horizontally, with a
PDF page being fully viewable at a time.

Two Page Continuous View

View two PDF pages lined up next to each other horizontally, withside scrolling enabled to show part of each page next to each other.

SearchSearch for and find specific text, terms or phrases within the active
PDF document.

Whole Words Only

Direct Able2Extract to count only whole words that match yoursearch term in its results.

Case-sensitive

Direct Able2Extract to search out text strings that arecase-sensitive, using your input as reference.

Cursor X & Y Coordinates

View the precise location of the cursor on the opened document.

Theme

Change the user interface between light and dark themes.

17.18.1. First Page
Use this command to immediately go to the first page of the active document.

Shortcuts
Footer Toolbar:
Keys:

CTRL + SHIFT + PAGE UP (,), COMMAND + SHIFT + PAGE UP ()

17.18.2. Previous Page
Use this command to immediately go to the previous page of the active document.

Shortcuts
Footer Toolbar:
Keys:

CTRL + LEFT ARROW (,), COMMAND + LEFT ARROW ()

17.18.3. Go to Page...
Use this command to open a dialog box, which will allow you to select a desired page in the active document.

Shortcuts
Footer Toolbar:
Keys:

CTRL + N (,), COMMAND + N ()

17.18.4. Next Page
Use this command to immediately go to the next page of the active document.

Shortcuts
Footer Toolbar:
Keys:

CTRL + RIGHT ARROW (,), COMMAND + RIGHT ARROW (17.18.5. Last Page
Use this command to immediately go to the last page of the active document.

Shortcuts
Footer Toolbar:)

Keys:CTRL + SHIFT + PG DOWN (,), COMMAND + SHIFT + PAGE DOWN (17.18.6. Rotate View Clockwise
Use this command to rotate the document 90 degrees clockwise.

Shortcuts
Footer Toolbar:Keys:

17.18.7. Rotate View Counterclockwise
Use this command to rotate the document 90 degrees counterclockwise.

Shortcuts
Footer Toolbar:Keys:

17.18.8. Zoom In
Use this command to view the active document closer up.

Shortcuts
Footer Toolbar:
Keys:

CTRL + PLUS SIGN (,), COMMAND + PLUS SIGN ()

17.18.9. Zoom Out
Use this command to view the active document further out.

Shortcuts
Footer Toolbar:
Keys:

CTRL + MINUS SIGN (,), COMMAND + MINUS SIGN (17.18.10. Current Zoom
This command allows you to select the exact size at which to view the active document.

Shortcuts))

Footer Toolbar:
Keys:

CTRL + M (,), COMMAND + M ()

Actual Size (100%) command (View menu)
Use this command to view the active document at the standard size.

Shortcuts
Footer Toolbar:

Fit Page command (View menu)
Use this command to fit the document the length of the viewer.

Shortcuts
Footer Toolbar:

Fit Width command (View menu)
Use this command to fit the document the width of the viewer.

Shortcuts
Footer Toolbar:

17.18.11. Single Page View
Selecting the Single Page View (the default option) will view the PDF document on a page per page basis one full pageat a time.

Shortcuts
Footer Toolbar:

Below is an example of the Single Page View:

17.18.12. Single Page Continuous View
Selecting the Single Page Continuous View will show the PDF pages in flowing, continuous fashion, which will allow theviewing of part of two pages of the PDF at once.

Shortcuts
Footer Toolbar:

Below is an example of the Single Page Continuous View:

17.18.13. Two Page View
Selecting the Two Page View option will show two PDF pages to be lined up next to each other horizontally, with a PDF
page being able to be fully viewed at a time.

Shortcuts
Footer Toolbar:

Below is an example of the Two Page View:

17.18.14. Two Page Continuous View
Selecting the Two Page Continuous View option will allow two PDF pages to be lined up next to each other horizontally,
with side scrolling being enabled to show part of each PDF page next to each other.

Shortcuts
Footer Toolbar:

Below is an example of the Two Page Continuous View:

17.18.15. Search
Note: This functionality will only work with searchable and native PDF documents.

Use this command to find specific text, terms or phrases within the active PDF document. Able2Extract will search the
document and highlight all occurrences of the terms that match your query. You have two options for tailoring your search:

Whole Words Only
Checking this option will direct Able2Extract to count only whole words that match your search term in its results.

Shortcuts
Footer Toolbar:

Case-sensitive
Able2Extract can search out text strings that are case-sensitive and will use your input as reference.

Shortcuts
Footer Toolbar:

You can access your previous searches by manually typing in your term using the combo box text field or by selecting itfrom the drop down list.

Search Next/Previous
While using Able2Extract to search through your PDF text, click on the Next or Previous buttons in the Search dialog tohighlight and sift forward or backwards through each of Able2Extract’s search results one by one for the current searchterm.

17.18.16. Cursor X & Y Coordinates
The Footer toolbar displays the cursor’s precise location in real time by hovering your mouse over the opened document.
The X and Y coordinates indicate the distance between the upper left corner of the open document and the current
location of the cursor.
Referring to these coordinates can be helpful in Custom Excel, Edit Document, or Edit Form modes when you need
perfectly precise layouts, evenly distributed tables, properly lined up fields, and other elements accurately placed.

The coordinates are displayed in inches by default. However, users can change the coordinates unit to cm, mm, andpoints for even more accurate coordinate readings.
To do so, go to the Convert tab and click on the Conversion Options button. In the pop up dialog box, click on the dropbox at the bottom of the window and select your coordinate measurement unit of choice. Click on OK.

17.18.17. Theme
Able2Extract allows you to change the user interface between light and dark themes. The dark theme makes working in
dimly lit conditions more comfortable, producing less eye strain.
You can switch between light and dark themes in two ways. Click on theicon on the Start Page under the
Customize User Interface section to switch from the light (default) theme to dark theme. To switch back, click on theicon.
Additionally, you can click on thein the footer bar to switch to the dark theme. It will turn into the dark theme icon onwhich you can click again to change the interface back to the light theme.

Shortcuts
Footer Toolbar:/