SINFONIA TECHNOLOGY PROPRIETARYGreen Procurement Guideline
SINFONIA TECHNOLOGY CO., LTD.
(Issue 12)

Revised on : August 1, 2022

Preface

The environmental preservation of global scale is a common desire of all over the world. The role ofindustries related to the environmental preservation has been becoming increasingly important.
Upholding “making action in consideration of environment at every corporate activity in order toreproduce the irreplaceable global environment in healthy state in the next generation not only at thepresent but in the future to contribute to create a society that comfortable to live in” as theenvironmental philosophy, SINFONIA TECHNOLOGY CO.,LTD. (hereinafter “SINFONIA”) is carryingout the activities in development and production based on this philosophy.
From this view point, SINFONIA is promoting procurement of low environmental load parts andmaterials for production, and making effort to reduce environmental load as the result of industrial
activities as development，production and etc. (Green procurement)

In order to obtain a substantial result from this activity, cooperation of every supplier is absolutely
necessary, by procuring low environmental load parts and materials. SINFONIA intends to expand agood relationship with our suppliers as a partner by forming a supply chain and working together
toward to reducing environmental load and risk.

Centered in Europe, the laws and regulations concerning particular chemical substances included in
products have been reinforced, customers request to suppliers “the products not including harmful
material”, that has become absolute necessary to exclude “particular chemical substance” included inevery part which composes the SINFONIA products. Based on this understanding, this is a definitive
intention of SINFONIA that to apply this guideline for all procurement items.

It shall be essential to obtain the support and cooperation by suppliers to achieve our activities tocomply with the applicable laws and regulations. Therefore, understanding and cooperation by
suppliers is highly appreciated. We do hope to establish and maintain a longstanding business relationshipwith our suppliers through this activity and working together to achieve a respective responsibility for theenvironmental preservation.

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SINFONIA TECHNOLOGY PROPRIETARY

INDEX・Basic Environment Policy of SINFONIA TECHNOLOGY CO., LTD. ・・・・・・ 3
・Green Procurement Guideline of SINFONIA TECHNOLOGY CO., LTD.
1. Purpose ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

4

2. Physical actions ・・・・・・・・・・・・・・・・・・・・・・・・・・・

4

3. Scope of Applicability ・・・・・・・・・・・・・・・・・・・・・・・・・ 4
4. Supplier Evaluation and Selection Criteria ・・・・・・・・・・・・・・・

5

5. Guidelines of Green Procurement Surveys ・・・・・・・・・・・・・・・

12

6. Contact Us ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 13
Forms to register and application
Separate sheet 1

Survey sheet for efforts related to Environmental preservation activity

Separate sheet 2

Memorandum of Understanding (MOU) regarding Green procurement

Separate sheet 3

Chemical substances included in Products

Separate sheet 4

In-process chemical substances

Separate sheet 5

Certificate of non inclusive particular chemical substances

Separate sheet 6

Proposal for Alternative, New parts and Process change

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SINFONIA TECHNOLOGY PROPRIETARY

Basic Environment Policy of SINFONIA TECHNOLOGY CO.,LTD.

＜Philosophy for environment＞
SINFONIA recognizes the effort for the global environmental preservation including responding to climatechanges is one of the most important management task and we have a philosophy that aiming “making
action with consideration of environment at every corporate activity in order to reproduce theirreplaceable global environment in healthy state not only at the present but in the future also to bring a
comfortable society to live in to the future generations.
＜Action guidelines for environment preservation＞
1. By evaluating adverse effect to environment caused by industrial activities for products and services,
SINFONIA copes with each materiality for environmental preservation as far as they are technicallyand economically possible.
2. In order to keep improving the environmental management system, SINFONIA reviews the system asnecessarily and also takes the actions for prevention and protection of even potential environmental
contamination issued by industrial activities.
3. SINFONIA takes all necessary actions to comply with the applicable laws and regulations and also any
other requirements that we would particularly have agreed with outside parties.
4. SINFONIA pursues the following tasks as an important management task.
(1) Environment-oriented development and manufacturing.
(2) Environmental conservation activities aimed at decarbonized society, recycling-oriented society, andconservation of biodiversity(3) Control of the chemical substances in question and promotion of green procurement(4) Taking precautionary and preventive actions for issuing pollutions.
(5) Contributing to the community through environment conservation activities.
5. Based on the lifecycle viewpoint, SINFONIA is making continuous efforts in development oftechnologies which contribute to reduce the environmental load in all aspects of industrial activity suchas design and manufacturing, packaging and shipping, installation and operation, and also scrappingand disposing.

＜Environmental statement＞
Under the environmental statement of SINFONIA that is symbolically expressed as “ECOingTM (Goingwith Ecology), the company is making a contentious effort to prevent from a global warming by realizing
earth-friendly and recycling-oriented society. We, therefore, take precedence on environment-oriented
technologies in our both development and production activities as much as possible.

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SINFONIA TECHNOLOGY PROPRIETARYGreen Procurement Guideline of SINFONIA TECHNOLOGY CO., LTD.
1. Purpose
This “Green Procurement Guideline” describes the standards of procurement administration of thein-coming materials, parts, products and etc. from suppliers.
The purpose of this guideline is to share all relating information with our suppliers in order to work
together toward compliance with all applicable laws and regulations relating to the environmental
preservation in the countries where our products are demanded. And the ultimate purpose of this activity
is to contribute, through low environmental load products and services, to realize a recycle-oriented
economic society throughout the international community.
2. Physical actions(1) Chemical substances managed at SINFONIA are classified in 3 categories. i.e. “unconditionally“prohibited substances (Level 1)” , “conditionally prohibited substances (Level 2) and “managed
substances” according to the guideline of JAMP (Joint Article Management Promotion consortium),
SINFONIA is obliged itself to comply with RoHS Directive, REACH Regulation, Industrial Safety and
Health Act, Chemical Substances Control Law (CSCL), Law on the Prohibition of Chemical Weapons
and Regulations of Specific Chemicals and other legal controls worldwide.
(2) In accordance with RoHS Directive, REACH Regulation, Industrial Safety and Health Act, CSCL andetc., SINFONIA performs a voluntary disclosure of the information with respect to chemical
substances included in its products under the cooperation of the corresponding suppliers to respond torequirement of smooth communication among our supply chain.
(3) SINFONIA subcontracts the suppliers based on the assumption that all subcontractors are capable ofcomplying with all environmental relating laws and regulations and takes precedence in procurementfrom the supplier who is positively making efforts for environmental preservation on such supplier for
selection.
(4) SINFONIA handles with procurement articles by classifying into the following 3 Categories.
①Components of the products
All procurement hardware (products, parts and materials) which are to be a part of the products tobe sold by SINFONIA.SINFONIA determines evaluation items of procurement hardware related toreduction of environmental load, and selects procurement hardware having low environmental load.
②Production facilities and indirect materials
Facilities, tools, jigs and indirect materials (paint, plating solution, detergent and packing material),
SINFONIA rather selects hardware which has a low environmental load capability.
③Stationary and office supplies
In regard to stationery, writing materials, document files and etc., SINFONIA makes efforts toextend procurement for environment(friendly) office equipment and supplies, in order to enhanceenvironmental consciousness of employees.
3. Scope of Applicability
This guideline is applicable to all of the procurement hardware such as parts, materials (including theindirect materials that are incorporated in a final product and supplied to a market place automatically as
a component) and likewise which are finally incorporated in the products of SINFONIA.
In case of any specification requirement for parts/materials submitted in the purchase order of SINFONIA
is somewhat conflict with this guideline in terms of prohibited chemical substances, threshold anddelivery conditions, such discrepancies shall be duly defined in a separate procurement specification inorder to convene a separate discussion between the supplier and a SINFONIA procurement department incharge to explore a mutually agreeable solution.
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4. Supplier Evaluation and Selection Criteria
SINFONIA evaluates and selects suppliers from two(2) aspects of criteria in view of Green procurement as
set forth below. In view of this, we put a higher priority on those suppliers who understand ourenvironmental philosophy and work positively with us in line with this guideline in the course ofevaluating and selecting suppliers.
4.1 Evaluation and Supplier selection criteria(1) Environmental preservation actions① Obtaining environmental management certificate(ISO14001). And declaration environment
friendly organization.
②Making the following efforts regarding environmental preservation.
a. Including the environmental preservation activity and goal in a written corporate plan.
b. Establishing the organization and formation to promote environmental preservation activity
under the corporate plan.
c. Complying with environmental related laws and regulations.
d. Conducting the education and enlightenment programs regarding environmental preservation to
all employees.
e. Pursuing simplified production and logistic systems as much as possible.
f. Making the effort of the limited use of packing and packaging materials.
(2) Establishing a certain management system to ensure the products without prohibited chemical
substances.
①Establishing and maintaining the system and organization which does not allow manufacturing
and selling the products, and even piece parts, including a harmful chemical substance. throughout
the entire process of manufacturing, assembling and shipping.
②Obtaining all available information concerning chemical substance inclusive materials when it isnecessary, and keep such information under organizational control.
③Assigning an individual personnel under the chemical substances management system who is
responsible for conducts the education and enlightenment programs concerning harmful chemical
substance to all employees and also subcontractor personnel in charge.
(3) Compliance with the environmental related laws and regulations
As the result of establishment and practical operation of the environmental management task
required in the above, SINFONIA extracts and arranges each and every legal control concerning torespective customers without fail to confirm the applicable legal requirements, and also monitors,
measures and evaluates the conformity to the corresponding laws and regulations as necessarily.
4.2 Evaluation and selection criteria for procurement parts and materials
4.2.1 Procurement hardware of parts and materials for SINFONIA products(1) Categories of chemical substances
Chemical substances contained in parts and materials are defined in the following sections.
Provided, exemptional substances defined in Annex to RoHS Directive shall be excluded. In case that
customer designates prohibited substances, there is a case to add prohibited substances.
①Prohibited substances
Intentional addition of prohibited substances is not allowed in procurement hardware. Both of Level
1 and 2 categories shall be prohibited immediately.
②Managed substances
The Management Substances include any substances which are considerably harmful for humanhealth and safety, and they need to be handled with extreme care under a severe management
including their inventory status. The fact of this may require suppliers to submit a report detailingtheir usage, incorporation and thickness of the said substances where it is applicable.

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Table 1－1－1

Prohibited substances (Level 1)

Category

Chemical substanceThreshold level Note1

Prohibited

No intentional use (addition)is allowed Note2

Tributyl tin oxide (TBTO)
Tributyl tin (TBT) andLess than 1,000 ppm at theweight ratio of tin. Note1

Triphenyl tin (TPT) compounds

No intentional use (addition)is allowed Note2

Polychlorinated biphenyls (PCBs)
Polychlorinated naphthalenes

No intentional use (addition)is allowed Note2(more than 2 chlorine atoms)
Perfiuoro (octane -1 – sulfonic acid) (PFOS), its salts
and Perfluorooctanesulfonyl fluoride (PFOSF)
Perfluorooctanoic acid (PFOA), PFOA salts and
PFOA-related substances
Phenol,2-(2H-1,2,3-benzotriazol-2-yl)-4,6-bis(1,1-di
methylethyl)Hexabromocyclododecane (HBCD or HBCDD) andSpecified chemical substances under

CSCL Class 1

No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2

Prohibited SubstanceAsbestos and other product prohibition substances
under Article 55 of Industrial Safety and Health Act,
Prohibited
Substance
Level 1(20substanceGroup)

and also specified substances by Law on theProhibitionofChemical

WeaponsandtheNo intentional use (addition)is allowed Note2

Regulation of Specific Chemicals
Shortchain chlorinated paraffins (with a carbon
chain length of between 10 and 13)

No intentional use (addition)is allowed Note2

Immediately

No intentional use (addition)is allowed Note2

Polychlorinated terphenyls (PCTs)
Azocolourants and azodyes which form a specificaromatic amines
Ozone depleting substance(CFCs, HBFCs, HCFCs Note3,
Carbon tetrachloride)

Less than 30 ppm as specificamines Note1
No intentional use (addition)is allowed Note2

Fluorinated greenhouse gases (PFC,SF6)
Radioactive substances (Group)
Phenol, Isopropylated Phosphate (3:1) (PIP (3:1))
Decabromodiphenyl ether（DecaBDE）
Hexachlorobutadiene（HCBD）
2,4,6-Tris（tert-butyl）phenol（2,4,6-TTBP）
Pentachlorothiophenol（PCTP）

No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2
No intentional use (addition)is allowed Note2

Note1 Threshold level is the amount of impurity contained during the production lines or other situation.
Depending upon our customer requirement, there may be a case that SINFONIA asks a separate request
which requires more severe threshold level than this table.
Note2 “Intentional use/addition” means; applying the designated substances continuously for forming a productin order to implement specific characteristics, appearance, quality and etc. In principle, SINFONIA
prohibits such behavior by anyone including suppliers.
Note3 As long as the applications for a refrigerant of freezing or air conditioning equipment and a washing agentof sealed washing equipment for business use these substances shall be excluded from using theseprohibited substances.

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SINFONIA TECHNOLOGY PROPRIETARY* Chemical Substances Control Law (CSCL)*Industrial Safety and Health Act*:Law on the prohibition of Chemical Weapons and the Regulation of Specific Chemicals

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SINFONIA TECHNOLOGY PROPRIETARY

Table 1－1－2

Prohibited substances (Level 2)

Category
Chemical substance(Prohibited Substances under RoHS Directive)
Cadmium and its compounds

Note 5Hexavalent Chromium compounds

Prohibited Substance

Lead and its compounds
Prohibited
Substance
Level 2(10 substanceGroup)

Threshold level

Note 5

Prohibited

100ppm Note 3
5 ppm(only for batteries )1,000ppm Note 3
1,000ppm Note 3300ppm(only for vinyl chloride
cable surface coating)
40ppm(only for batteries )1000ppm Note 3
1ppm(only for batteries )Note 5

Mercury and its compounds

Note1

Note 5

Heavy metals contained in packaging materials
hexavalent chromium Note 4

100 ppm Note 3
Intentional use or addition isprohibited Note 2

Polybrominated Biphenyls (PBBs) Note 5

1,000 ppm Note 3

Total amount of lead, cadmium, mercury and/or

Polybrominated Diphenyl Ethers (PBDEs) Note 5

1,000 ppm Note 3

Bis phthalate (2-ethylhexyl) (DEHP) Note 5

1,000 ppm Note 3

Butyl benzyl phthalate (BBP) Note 5

1,000 ppm Note 3

Di-n-butyl phthalate (DBP) Note 5

1,000 ppm Note 3

Disobutyl phthalate (DIBP) Note 5

1,000 ppm Note 3

Immediately

Note1: Threshold level is the amount of impurity contained during the production lines or other situation.
Depending upon our customer requirement, there may be a case that SINFONIA asks a separate request
which requires more severe threshold level than this table.
Note 2: “Intentional use/addition” means; applying the designated substances continuously for forming a productin order to implement specific characteristics, appearance, quality and etc.
Note 3: Unless otherwise stated, allowable threshold 100/300/1000 ppm are weight base at the homogeneousmaterial level, and is shown as 0.01/0.03/0.1%wt.The term “homogeneous material” means a unit material
that cannot be mechanically disjointed into different materials, defined by European committee.
Note 4: For packing materials, exceeding 100ppm of total amount of heavy metal (lead, cadmium, mercury andhexavalent chromium) are prohibited.
Note 5: Exempted substances listed on Annex to RoHS Directive are excluded.

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Table 1－2 Managed substances
The intentional use of the managed substances is not restricted to use, but their use and concentration
degree must be monitored. With respect to the managed substances, when they are used “intentionally” or“inclusion is known”, such substances need to be identified. In this case, the words “inclusion is known” refer
to either “information that has been received from the material manufacturer indicating that the raw
material contains the managed substances” or “data indicating that inclusion of the managed substances”
has been confirmed by some other means”.
The managed substances in this guideline are applicable to the substances listed in the applicable laws andregulations, industry standards etc. shown in table below. These substances are equivalent to the applicable
substances in the “chemSHERPA Declarable Substances Ver. (latest version)” specified by the Joint Article
Management Promotion Consortium (JAMP) excluding the prohibited substances (partially excluded)
specified by this guideline.
Legal control, industry standards etc. applicable to the managed substances
Applicable regulations(JP) Chemical Substances Control Law :Class I Specified Chemical Substances

Scope(US) Toxic Substances Control Act (TSCA) : Section 6

40 CFR 763(EU) Directive 2000/53/EC (ELV) : Targeted substances

2000/53/EC(EU) 2011/65/EU (RoHS) : Annex II(EU)2015/863(EU) 2019/1021 (POPs) : Annex I(EU) REACH (No 1907/2006) : The Candidate List of Substances of SVHC,
Annex XIV Authrisation Substances(EU)2021/277
C:2022-01-17
A:(EU) 2021/2045(EU) REACH (No 1907/2006) : Annex XVII Restriction substances(EU)2021/2204(EU) Medical Devices Regulation (MDR) (EU)2017/745 : Annex I 10.4
Substances
Global Automotive Declarable Substance List (GADSL)IEC 62474 DB Declarable substance groups and declarable substances

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CLP:(EU) 2021/849
SVHC: 2022-01-17
BPR:2021 GADSL Reference
List Version 1.0
IEC62474 24.00

SINFONIA TECHNOLOGY PROPRIETARY(2) Your answer to the questionnaire about chemical substance included in products
We extend survey in regard to chemical substances included in materials and parts used in production
process to our suppliers too. Suppliers, therefore, are sure to be requested to provide us with theanswer to the questionnaire.
Applicable chemical substances are shown by Tables 1-1-1 and 1-1-2 Note1. Survey uses the forms ofeither of Separate sheet 3, 4 attached hereto or check list or chemSHERPA-AI/CI Note2 .
In addition, if your answer suggests the inclusion of chemSHERPA-AI/CINote2, it is mandatory
required to attach a supplemental information on both component and law observance.
Note1, Applicable chemical substances are the defined substances in “REACH Regulation Candidate substances for
authorization” (Substances of Very Highly Concern (SVHC), and the substances described in the list of “IEC62474 Declarable substance group and declarable substance and reference substances”.
Note2, chemSHERPA-AI (Article Information: molded product data) is a JAMP recommended basic informationtransfer sheet to notify chemical substance included in the products. The information of chemical substances
contained in the molded products shall include the component information of inclusion of management
substances and the information to judge such legality.
chemSHERPA-CI (Chemical Information: chemical data) is a JAMP recommended basic information transfer
sheet to notify chemical substance contained in the products. The information of chemical substances includedin the chemical products shall include the component information of contained management substances.

(3) Submittal of Non-inclusive Guarantee Certificate for particular chemical substances contained in the
raw materials and/or parts.
Suppliers are requested to confirm non-inclusive guarantee certificate for the prohibited substances
designated by SINFONIA or its customer, and submit “Non-inclusive certificate of particular chemical
substance (separate sheet 5)” with signing by duly authorized representative.
(4) Change Proposal for Alternative/New parts and Process
In case of procurement hardware include particular chemical substances designated by SINFONIA
and its customer, please propose SINFONIA the alternative one and substitution plan by submitting“Proposal to use alternative, new component and process change (separate sheet 6)”. And also, pleaseadvise us if any changes in delivery due or process is required caused by such substitution.
(5) Selection of outsourcing items by taking a law environmental load measure into the accountThis is definitive intention of SINFONIA to put the first priority on candidate suppliers who ismaking the following efforts to reduce the environmental load:.
①Utilizing recycling resources positively②Measure taken toward downsizing, weight saving and/or long life of parts and products.
③Measure taken toward resource saving, energy saving④Recycling design is applied and easy to disassemble, classification waste dumping.
⑤Applicable to the environmental labeling (Types I, II and IIINote3)⑥Disclosing the environmental information on its products to the public.
⑦Implementing of product assessment
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SINFONIA TECHNOLOGY PROPRIETARY

Note3, Definition of environmental labeling is based on ISO14020,14021,14024,14025.
The environmental labeling comprises with the following 3 types:
・Type I environmental labeling
Third party determines criteria to environmentally provided products. Labeling showing, as aresult of audit, it’s certified. In Japan, there is “Eco mark” etc.
・Type II environmental labelingLabel shows that a corporation declares environmental compliance of products.
・Type III environmental labelingThis is different from Type I and II. There is no criteria, environmental load is evaluated by
LCA and a label showing that third party audited and certified. In Japan, there is “Eco leaf
environmental label, etc”.
4.2.2 Procurement of indirect materials and likewise related to production activity(1) Indirect materials and likewise to be used in production activity
Indirect materials and likewise must not include prohibited substances shown in Table 1-1-1 and1-1-2. Whenever a new indirect material is introduced, submit SDSNote4 and if possible,
chemSHERPA-AI/CI and/or a material certificate and likewise to SINFONIA.
(2) Request for the answer to the questionnaire about included chemical substanceSINFONIA sometimes makes survey similar to 4.2.1 “Procurement hardware of parts and materials
related to products” regarding included chemical substance in indirect materials and likewise. Pleaseanswer to the questionnaire upon requested.
Note4, “SDS” stands for “Safety Data Sheet”
4.2.3 Procurement of office use goods such as stationary etc(1) Green purchase
SINFONIA also extends this Green Procurement campaign to stationaries and other office goods andequipment too and we apply the same efforts as described in Section 4.2.1(5) to such items.

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5. Guidelines of Green procurement surveys
5.1 Process of Green procurement survey
To survey the parts and materials used by supplier pursuant to the abovementioned requirements,
SINFONIA uses the forms ① through ⑥ listed in the table in Section 5.2.
Please answer the result of survey from supplier. Regarding results of procurement hardware survey,
suppliers shall extend a survey to its subcontractors as necessarily, and report its result to SINFONIA
as well. According to such reports, SINFONIA shall conduct a physical audit when it is necessary.
5.2 Documents to be submitted for Green procurement survey
No.
①②

Document to submit, contracted items
Form
Survey sheet for efforts related to Environmental preservation
Separate sheet 1
activity
Memorandum of Understanding(MOU) regarding Green
Separate sheet 2
procurement③

Chemical substances included in Products

Separate sheet 3④

In-process chemical substances

Separate sheet 4⑤

Certificate of non inclusive particular chemical substances

Separate sheet 5⑥

Proposal for Alternative, New parts and Process change

Separate sheet 6①Survey sheet concerning Environmental preservation activity
All suppliers including trading company and distributor are requested to answer for building
process situation to ensure obtaining certificate of environmental preservation system and control
against included chemical substances. Please submit answer by using “Survey sheet for efforts toenvironmental preservation activity (Separate sheet 1)” form.
②Memorandum of Understanding(MOU) regarding Green procurement
SINFONIA requires supplier to execute “Memorandum of Understanding for green procurement(Separate sheet2)” between our two parties, in which describes a commitment to supply
environmentally friendly products, parts and raw materials.
③Survey sheet concerning chemical substances included in Products
Submit survey sheet of either “Chemical substances included in Products (Separate sheet 3)” or
chemSHERPA-AI/CI. This survey is, in principle, a survey via electronic data, and consists of basic
information regarding parts, materials and survey for included chemical substance.
In principle, this requirement shall be extended even to the supplier who is a trade company or a
distributor.
④Survey sheet concerning in-process chemical substances
Pleaseanswerbyusing

either“In-process

chemical

substances(Separate

sheet4)”orchemSHERPA-AI/CI.
⑤Certificate of non inclusive particular chemical substances
For the materials, parts which were declared as “the prohibited substances defined in Table 1-1-1(Level 1) included in products survey sheet) is not included”, supplier must submit “Certificate of
non inclusive particular chemical substances(Separate sheet 5)” for all parts and materials.
Also in case of RoHS Directive is applied to the corresponding SINFONIA products, supplier must12

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submit “Certificate of non inclusive substances under RoHS Directive and etc.(Separate sheet 5b)”when supplier declared “the conditional prohibited substances defined in Table 1-1-2 (Level 2) inproduct survey sheet” is not included.
However, in case of the substance in use corresponds to an exempted substances designated in
Annex to RoHS Directive, or to the exempted application such as washing agent or refrigerant,
supplier has to so express on the survey sheet. Nevertheless, if non inclusion is hard to avoid, notify
SINFONIA detailed situation for prior discussion on a possible solution.
⑥Proposal for Alternative, New parts and Process change
In case of alternative materials and parts or change in manufacturing process are intended to apply
to the product currently supplied to SINFONIA, or any change in inclusion condition of theprohibited and/or managed substances which are already contained in the supplier product of thesame, supplier is requested to submit “Proposal for Alternative, New parts and Process change(Separate sheet 6)” without fail.
6. Contact Us
SINFONIA TECHNOLOGY CO., LTD. (Call from foreign country)
Toyohashi Procurement Dept.
Tel:(+81) 532-41-3131

FAX(+81) 532-41-6432

Ise Procurement Dept.
Tel:(+81) 596-36-2201

FAX(+81) 596-36-0355

Environmental Preservation Section (Toyohashi Plant)
E-mail: env-info@sinfo-t.jp
Tel:(+81) 532-41-2211

FAX(+81) 532-41-2179

Environmental Preservation Section (Ise Plant)Tel:(+81) 596-36-1148

FAX(+81) 596-36-0577

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Green procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 1

2RP1-007ATTN Procurement Department ,SINFONIA TECHNOLOGY CO., LTD.
Date:

Survey sheet for efforts related toEnvironmental preservation activity

Name of company
Section, Job title
Name
Address
Tel. No.
FAX No.
E-mailSupplier code

(signature)

The report of efforts for environmental preservation activity in our company is as follows.
1-1 Certificate of environmental management, obtained (Check mark in bracket)
Certified according to ISO 14001 from third party

Date certified.

, 20XX

Certification body

Identification No.

Planning to obtain ISO14001 certificate
Estimated date certified, 20XX

Certification bodyNot planned yet for ISO14001 or third party for certification

1-2 Building a system to ensure control of included chemical substances①

Through all process from manufacturing to shipment, building a system
not to make and sell parts, products including harmful chemical
substance, are you always making efforts to maintain and improve?

* In case of currently building, indicate schedule to complete.
②
③
④
⑤

Yes
No

Approx.

Have you already built system to obtain inclusive information of chemical
substance at necessary timing and control its information?

Yes

Has each responsible person in control framework for included chemical
substance been decided?

Yes

Is your company providing education and enlightenment program related
to included chemical substance to employees and persons in charge?

Yes

Regarding system to ensure control for chemical substance included, has
your company documented it?

*If already documented, please submit that separately.

No

No

No
Yes
No

1-3 Compliance with Environmental related Laws and Regulations①

Do you monitor/measure your environmental preservation activity in lightof the applicable environmental laws and regulations that have been
extracted and instrumentalized by EMS and etc. as necessarily, andreconfirm and evaluate its conformity with such laws and regulations?

Yes
No

.20XX

Green procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 2

2RP1-007

Memorandum of Understanding (MOU)
regarding Green procurement

SINFONIA TECHNOLOGY CO., LTD. (hereinafter called SINFONIA) and(hereinafter called
Supplier) has agreed, as follows, to apply “ SINFONIA TECHNOLOGY CO., LTD. Green procurement
guideline” (hereinafter called this Guideline) set up by SINFONIA for all business deal (hereinafter called
this transaction) based upon Basic agreement for business deal (hereinafter called Original agreement)
dated on mm dd, yyyy entered into a contract between SINFONIA and Supplier.

Article 1 (Scope)This guideline shall be applied to all products, parts, materials (hereinafter called this procurement
goods) procured by SINFONIA from Supplier based on this transaction.
Article 2 (Compliance with this guideline)
Supplier must deliver this procurement goods to SINFONIA in compliance with this guideline, unlessotherwise particular instructions from SINFONIA. In case that Supplier, however, has justifiablereason or inevitable reason not to be able to comply with this guideline, Supplier notifies SINFONIA
its reason by a written notice in advance. When SINFONIA acknowledge its reason, SINFONIA cangive Supplier specification change or other particular instructions according to discussion with
Supplier.
Article 3 (Revision of this guideline)
SINFONIA can revise contents of this guideline in accordance with revision of relative laws andregulations, change of economical circumstances and other necessary reason, and revised guideline
also works as this guideline in this MOU. When Supplier has received a notice concerning revision ofthis guideline, Supplier immediately must complies with revised guideline and deliver procurement
goods to SINFONIA, unless otherwise particular instructions. In case that Supplier, however, hasjustifiable reason or inevitable reason not to be able to comply with revised guideline, Supplier notifies
SINFONIA its reason by a written notice in advance. When SINFONIA acknowledge its reason,
SINFONIA can give Supplier specification change or other particular instructions according todiscussion with Supplier.
Article 4 (Building framework for green procurement implementation and audit)
Supplier must build and maintain Supplier’s corporate framework (hereinafter called Greenprocurement implementation framework) so that Supplier can comply with this Guideline, in
accordance with Article 28 of Original agreement. During effective period of this MOU, in case that
there is a major change in Green procurement implementation framework, Supplier must immediately
notify SINFONIA its change by a written notice. SINFONIA, in case of request from Supplier ornecessity acknowledged by SINFONIA, can enter Supplier’s premises and implement an audit forGreen procurement implementation framework. However, when SINFONIA acknowledges necessity ofthat action, SINFONIA makes an audit by obtaining prior approval from Supplier. In this case,Green procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 2

2RP1-007

Article 5 (Guarantee)
Guarantee described in Section 1, Article 29 in the Original agreement, satisfies contents of thisguideline, and also includes a matter of not in breach, Supplier guarantees it. With regard to theperiod of guarantee, mutatis mutandis, Section 2 and 3, Article 29 in the Original agreement shall beapplied.
Article 6 (Response to nonconformity)
SINFONIA can, when Supplier committed a breach of this guideline, or conformity to this guideline
came out, at any time, order its correction to Supplier. Supplier must comply with it. However, it does
not mean the waiver of certain rights owned by SINFONIA, based upon Original agreement andindividual contracts.
Article 7 (Indemnification)
When damages occur on SINFONIA due to a breach of matters in this MOU by Supplier, Suppliermust compensates the damages.
Article 8 (Term and Termination)
The term of this MOU is whichever comes first timing from agreed point till cancel of Original
agreement or till a time of notice from SINFONIA to Supplier for cancel release of this guideline.
However, procurement goods related to existing individual contract still apply this MOU as far as no
particular SINFONIA instructions.
Article 9 (Discussion)
Matters not set up in this guideline, matters in question of this guideline are to be solved by Original
agreement and individual contract. In case, however, Original agreement and individual contract do
not solve issues, SINFONIA and Supplier discuss and solve.

In witness of agreement in this MOU, two(2) sets are provided and each party has one set after putting
signature and stamp.
Date: mm dd, yyyy
(SINFONIA)

By :(signature)

Name and Title :Date :(Supplier)

By :Name and Title :Date :(signature)

Green procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 3

2RP1-007

Chemical substances included in Products
ATTN Procurement Department ,SINFONIA TECHNOLOGY CO., LTD.
[Inquiry information(Written by SINFONIA TECHNOLOGY)]
Part No. or Control No.
]]
Name of part or indirect materia[Supplier information(Written by SINFONIA TECHNOLOGY)]*Mfg. source of material * Mfg. Source of products*Buyer-->Mfg.& Product Source, (Spec. unclear)
Name: ““Model No.: ”““Name of company: “[Procurement source information]
First source ““Secondary source ““
3rd source ““
4th source ““
5th source ““*Please write company name of source,
agent who received this inquiry(1) Weight of products, parts(g)(2) Describe all sub materials (solvent, oil etc. ) used and potentially stuck on production process
in order of name, grade, model No., Mfg. company and with or without ingredient table. And
attach ingredient table or material certificate for described material.(SDS is not acceptable.)(Name, Grade name)
（
（
（
（

NO.

[Model name ]
）「
）「
）「
）「

Name of chemical substance[Supplier information(Written by supplier)], 20XX
Fill-in date: “.
Company name: “Dept. name: “
Job title: “Name: “
Address: “Tel. No.:
FAX No.:E-mail:*Please write responsible person to answer incompany of supplier.

(Company name of Mfg [With or without content table ]
」（
）「
」
」（
）「
」
」（
）「
」
」（
）「
」

Investigation
Objective
Prohibit/management Yes(+), No(-)
Rank

Filled in Supplier
Intentional
Content
Alternative
inclusion
Note 1,2
Yes(+), No(-) ppm/mass
Yes(+), No(-)

“
“
“
“
“
“

“Notice to fill-in”
Note1. Describe content in numeric ppm evenno intentional inclusion. If impossible toshow numeric number, write as“unclear”.
Note2. Write unit in ppm and mass(g) used forppm.
Filled by SINFONIA TECHNOLOGY

Obsoleteschedule

Threshold Measured Judgment
value
Level
ppm
ppm
OK / NGGreen procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 4

2RP1-007

In-process chemical substances
ATTN Procurement Department ,SINFONIA TECHNOLOGY CO., LTD.
[Inquiry information(Written by SINFONIA TECHNOLOGY)]
Part No. or Control No.
]]
Name of part or indirect materia[Supplier information(Written by SINFONIA TECHNOLOGY)]*Plastic molding *Press *Cold forging*Other(Cutting, Griding)“Company Name: “Tel. No.:
FAX No.:[Procurement source information]
First source ““Secondary source ““
3rd source ““
4th source ““
5th source ““*Please write company name of source,
agent who received this inquiry[Supplier information(Written by supplier)], 20XX
Fill-in date: “.
Company name: “Dept. name: “
Job title: “Name: “
Address: “Tel. No.:
FAX No.:E-mail:(1) Describe all indirect materials such as solvent, oil etc used (or inclusion) in order of (name, grade), “modelNo.”,( Mfg. Company). And attach ingredient table and material certificate. (SDS is acceptable.)(2) In what process these materials are used? Residual Existing or no or unclear on processed goods? Write
answers on right side of (1).
(Name, Grade name)（（（（[Model name ]
）「
）「
）「
）「

(Company name of Mfg.)
」（
」（
」（
」（

）
）
）
）

“
“
“
“
“
“

*Please write responsible person to answer incompany of supplier. Do not write sales
representative.

[Process to use ] (Residual on goods)「」 (( )Exist, ( )No, ( )Unclear)「」 (( )Exist, ( )No, ( )Unclear)「」 (( )Exist, ( )No, ( )Unclear)「」 (( )Exist, ( )No, ( )Unclear)[Ingredient table](( ) Yes, ( ) No)(( ) Yes, ( ) No)(( ) Yes, ( ) No)(( ) Yes, ( ) No)

Ingredient table, Residual on goods and Analysis result (Filled in SINFONIA TECHNOLOGY )NO.

Name of chemical substance

Rank

Investigation

Objective
Prohibit/management Yes(+), No(-)

Intentional
inclusion
Yes(+), No(-)

Alternative

Content

Yes(+), No(-) ppm/mass

Obsoleteschedule

Threshold Measured Judgment
Level
value
ppm
ppm
OK / NGGreen procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 5

2RP1-007ATTN Procurement Department ,SINFONIA TECHNOLOGY CO., LTD.

Date:

Certificate of non inclusive particular chemical substances
Reference. No.
Company name:Dept. name:Name and Title:
Signature:
Address:
Tel. No.:
FAX No.:E-mail:Regarding all parts, materials listed herein and being delivered to SINFONIA by us, we hereby certifies that
following prohibition chemical substances are not intentionally inclusive and lower than threshold level.
While, we also guarantee that the parts and materials which are designated as an exempted application in
Annex to RoHS Directive shall be applicable to this certificate.

1. Prohibition chemical substances in products
Name of chemical substance
1 Tributyl Tin Oxide (TBTO)

NO．

2 Tributyl tin (TBT) and Triphenyl tin (TPT) compounds
3 Polychlorinated biphenyls(PCBs)
4 Polychlorinated Naphthalenes (more than 2 chlorine atoms)
Perfiuoro (octane -1 – sulfonic acid) (PFOS), its salts and5
Perfluorooctanesulfonyl fluoride (PFOSF)
Perfluorooctanoic acid (PFOA), PFOA salts and PFOA-related
6
substances
7 Phenol,2-(2H-1,2,3-benzotriazol-2-yl)-4,6-bis (1,1-dimethylethyl)Hexabromocyclododecane (HBCD or HBCDD) and Specified
8
chemical substances under CSCL Class 1
Asbestos (and other product prohibition substances under
Article 55 of Industrial Safety and Health Act, and also specified
9
substances by Law on the Prohibition of Chemical Weapons andthe Regulation of Specific Chemicals
Shortchain chlorinated paraffins (with a carbon chain length of10
between 10 and 13)
11 Polychlorinated terphenyls （PCTｓ）
Azocolourants and azodyes which form a specific certain
12
aromatic amines
Ozone Depleting substances
13(CFCs, HBFCs, HCFCs, Carbon tetrachloride)
14 Fluorinated greenhouse gases (PFC,SF6)
15 Radioactive substances (Group)
16 Phenol, Isopropylated Phosphate (3:1) (PIP (3:1))
17 Decabromodiphenyl ether（DecaBDE）
18 Hexachlorobutadiene（HCBD）
19 2,4,6-Tris（tert-butyl）phenol（2,4,6-TTBP）
20 Pentachlorothiophenol（PCTP）
21 Cadmium and its compounds
22 Hexavalent chromium and its compounds
23 Lead and its compounds
24 Mercury and its compounds
21 Heavy metals contained in packaging materials～ (Gross amount of lead, cadmium, Mercury and hexavalent
24 chromium)
25 Polybrominated biphenyls (PBBs)
26 Polybrominated diphenyl ethers (PBDEs)
27 Phthalic acid esters (DEHP,BBP,DBP,DIBP)

Threshold level
Intentional use/addition is prohibited
Less than 1,000 ppm at the weightration of tin.
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited

Intentional use/addition is prohibited

Intentional use/addition is prohibited
Intentional use/addition is prohibited
Less than 30 ppm as specific amines
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
Intentional use/addition is prohibited
100 ppm and 5 ppm for batteries only
1,000 ppm

1,000 ppm, 300 ppm for polyvinyl chloride
cables, and 40ppm for batteries only

1,000 ppm, 1 ppm for batteries only

100 ppm(Intentional use/addition isprohibited)
1,000 ppm
1,000 ppm
1,000 ppm

Green procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 5

2RP1-007

2. Parts, materials to certify(Series name is acceptable, in this case, all family parts and materials in the same series shall be guranteed.)
Note 1: In case of the parts correspond to an exceptional item, define the exemption code.
SINFONIA TECHNOLOGY

Item Code

Delivered Part No

Name of Supplier[ Continued pages follow ( )Yes, ( )No, Check box ]The fields below are SINFONIA TECHNOLOGY use.
Requesting Dept.:
Person in Charge；
Tel. No.：Fax No.：E-mail ：Nomenclature

Exemption
Code Note1

Green procurement guideline of SINFONIA TECHNOLOGY CO., LTD.
Separate sheet 6

2RP1-007ATTN Procurement Department ,SINFONIA TECHNOLOGY CO., LTD.

Date:

Proposal for Alternative, New parts and Process change
We hereby propose SINFONIA TECHNOLOGY
CO.,LTD. Concerning the part(s) and/or thematerial(s) to be delivered as follows:This sheet is used for a change proposal formaking concentration (threshold) of impurities
contamination lower than the regulated value
without intentional addition of the prohibitedchemical substances.
Concrete proposal

Company name:Dept. name:Name and Title:
Signature
Address:
Tel. No.:
FAX No.:E-mail:Delivery category : material , part , sub-assembly , product{Describe SINFONIA TECHNOLOGY part No. (If it’ available): Format is free, use separate sheet as necessarily.)

SINFONIA TECHNOLOGY P/N

Supplier P/N

SINFONIA TECHNOLOGY nameSupplier nameCurrent
Proposal

Expected time to apply:,th, 20XX

Attached document (attached, no)Influence to performance [( )Affected, ( )No ] (Put check mark in the corresponding bracket )( )Life( )Weight( )Surface roughness( )Others (( )Anti-corrosion( )Reliability( )Strength)( )Appearance( ) Alternatives( ) Change of material, part( ) Change of Indirect material(solder, adhesive)( ) Change of plating process( ) Material change of print, paint( ) Other( ) New parts( ) New proposal of material, part( ) New proposal of Indirect material(solder, adhesive)( ) Other( ) Process change

Decision( ) Change of vendor, supplier( ) Change of production facility, country( ) Change of Manufacturing method)( ) Other( ) Approved( ) Conditionally approved (Refer to comments below in special term)( ) Rejection by reason shown below
Planned to realize approx 20XX

Note/comment

Quality
Assurance
Approval

Engineering Procurement
Approval
Department