ClassifiedJaggaer
Supply Chain Management
for Signify Suppliers
Table of Contents
1.

Email Notification ........................................................................................................................................... 22.

Login .............................................................................................................................................................. 2

3.

Purchase Orders list ........................................................................................................................................ 3

4.

Page and Icons explanation ............................................................................................................................. 45.

Open PO......................................................................................................................................................... 4

6.

Purchase Order explanation ............................................................................................................................ 5

7.

What to check on the Purchase Order .............................................................................................................. 5

8.

Order Confirmation......................................................................................................................................... 61)

Order Confirmation without changes: ........................................................................................................................62)

Order Confirmation with changes: ..............................................................................................................................63)

Partially: .......................................................................................................................................................................7

9.

Advanced Shipping Notification (ASN) ............................................................................................................. 8

10. Purchase Order Amendment ......................................................................................................................... 11a.

Amend a PO that is not yet been confirmed by Supplier: .........................................................................................11b.

Amend a PO that has already been confirmed by Supplier: .....................................................................................12c.

Amend a PO that has already been Advised or completely Delivered:.....................................................................13

11. Support ........................................................................................................................................................ 13
12. FAQ .............................................................................................................................................................. 13

MANDO support TeamVersion 2
2024

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1. Email Notification
You should receive an email with the link to Jaggaer platform. If you do not see it - please check theSPAM mailbox.
• SUBJET: New Order (Order number) available• SENDER: NO-REPLY@APP11.JAGGAER.com

2. Login
Log in by clicking on the link in the email to your Jaggaer account. The Username is mentioned
in the email. Use the password you set previously during registration. If you have forgotten
your password, you can reset it by clicking “I forgot my password”.

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3. Purchase Orders list
You can quick access purchase orders from the home page in ORDERS section
ORGo to SCM -> Purchase Orders ->1. Order List
2. Position List
3. Disposition List

123•••Order List – allows you to check all orders available in your inbox along with the status ofeach
Position List – allows you to check Purchase orders by PO Lines View
Disposition List – allows you to check all orders that has been already confirmed by you

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4. Page and Icons explanation

5. Open PO
Open the order by clicking “folder” icon

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6. Purchase Order explanation
Order number
Supplier name(your companyname)

Order date
Supplier number in Signify SAPContact person from Signify

Delivery address
Email of contact person
Responsible person from supplier
Incoterms

Print PO – moredetails provided in
the attachment,
download before
PO confirmation

Requested material number
and description

Supplier (your)confirmation
number

7. What to check on the Purchase Order
1.
2.
3.
4.
5.
6.
7.

Your company name
Requested Delivery Address
SAP PO Number
Signify Contact Person / Buyer
Incoterms
Extract the PO in PDF (This is a Mandatory Step to allow you to confirm PO)
The Purchase Order Line-item details along with Quantity and Required Delivery date.

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8. Order Confirmation
You can confirm orders in 3 different scenarios:1) Without changes
2) With changes
3) Partially
1) Order Confirmation without changes:
If you agree to all requirements of Signify, provide your confirmation reference number andclick “Save and send back” without making any changes.

Keep this field empty, use the one at thebottom for confirmation

Provide your confirmation reference here

Once confirmed, you will receive a notification on top of the screen, and the order status willchange to “confirmed”.

2) Order Confirmation with changes:
If you cannot fulfill the requirements requested by Signify, you have the option to changedelivery date or even split the delivery
a.
b.
c.
d.

Click on “Split” Icon on item level
Change the Quantity on both lines to match the total ordered Quantity by Signify
Change Delivery Date
Add confirmation number and submit

6|PageClassified3) Partially:
If you have an order with multiple line items, and you need to partially confirm, uncheck the line
which you do not confirm.

When completed, the order status will change to “Partially confirmed”.

If any changes are required on the PO, contact responsible person from Signify for PO update.

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9. Advanced Shipping Notification (ASN)
The ASN or Advise Shipping Notification is a very crucial and important step in our Digital PO process.
To ensure all Data is accurate and properly transmitted between Our Vendors and Signify/ CLS, we kindly
request you to ensure to check the ETA date once ASN is created ( Before advising it ) in order to have thecorrect Information transmitted and have smooth reception of the orders upon receiving then in our premises.
To do so, kindly follow the below Instructions:a. Create ASN when the order is ready to be shipped:
i.
ii.
iii.
iv.

Open Disposition List
Select the Purchase Order
Click on “+” and Create Delivery Note
Update ETAFirst, PO needs to be confirmed to see it in Disposition list and create ASN.
Upon order readiness, and based on the agreed incoterm, you are requested to Create the ASN and advise it.
To complete the same, you will need to:i.

Go to Disposition List where you will be able to find all PO lines that you have already confirmed .

ii.

Once in the Disposition List screen, you can use the Filter to help you easily find the PO lines you aresearching for, the search can be done by PO number, Material number or description , delivery address ,etc.

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Select the PO or PO lines you are about to deliver and click on the + sign to create the ASN

iv.

Once you create the ASN, a new page will open with Delivery Note number (DN number can remain thesame or can be changed to another reference if needed)

Delivery note number is generated automatically Supplier can change the Delivery Note number and add the reference agreed upon with Signify.

Delivery date & Shipping instructions Ensure to update the ETA date before Advising ASN (refer to instructions below)

Leave additional details such as vessel details, truck details etc…

v.

Once Delivery Note is created and before advising it you are kindly requested (Mandatory step) to ensurethat the ETA date is the correct one.
The ETA date on the delivery note is automatically selected based on the Confirmed Delivery Date you
selected when you initially confirmed the PO.

vi.

If you are delivering the PO at a different date from what you originally confirmed, you should update thatdate by following these steps•Click on the 3 Dots on the top right of the screen•Click on Change Delivery Date

9|PageClassified•Select The new / correct Estimated Time of Arrival (ETA)•Click on Save

At this stage, the order status will change from “Confirmed” to “Order prepared for Delivery”.

Items detailsvii.

Advise ASN when the order is delivered (based on Agreed incoterm):
1) Open SCM -> ASN -> Open ASNs
2) Open the Delivery note
3) Click on “Notify” icon

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Classified4) “Advise” the delivery

10. Purchase Order Amendment
a. Amend a PO that is not yet been confirmed by Supplier:If signify Planners amend a PO that has not yet Been confirmed by a supplier,
1- the status of the order remains the same “Sent”
2- the date when the PO is amended will appear under column “Last modified”
Date when order wasamended by Signify
PlannerCount of reminders
sent to supplier toconfirm the order by

Name of PO creator

Original Date whenorder was created

PO Status Remains“Sent” – new PO that
requires confirmation

Number of changes
done to the PO

3- Supplier will receive a Notification to review and reconfirm the order

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4- Supplier should review and confirm POb. Amend a PO that has already been confirmed by Supplier:Name of PO creator

In cases when Signify Planners Amends a PO After being Confirmed by the supplier, the order status in
Jaggaer will change from Confirmed to “Sent” and it will require to be reconfirmed by Supplier one moretime.
To identify such cases, we will need to look at the 3 Combinations highlighted above
1- State is “sent”
2- Confirmation Traffic light is “Yellow” Color
3- Open Status has a Check Mark

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Classifiedc. Amend a PO that has already been Advised or completely Delivered:
After a PO is advised or delivered, no amendment should be done at this stage as supplier has already
moved the shipment

11. Support
1. In case of tool technical support needed (like login failures) you can contact the Jaggaer
Support Team.
https://www.jaggaer.com/service-support/supplier-support/
2. In case of content questions, please reach out to your contact person (buyer) in Signify.

12. FAQ#Question

Answer

1As Signify’s supplier, can we reconfirm Open PO
and make changes on Delivery dates?

2

As Signify’s supplier, can we cancel an ASN thathas been created but not yet Advised?

3

As Signify’s supplier, can we cancel an ASN thatHas already been Advised / Notify?

5

As Signify’s supplier, can we login to Jaggaer using
the same account credentials at the same time?

6

As Signify’s supplier, can we create multiple users
account under one Vendor ID?

7

As Signify’s supplier, can we do Mass PO
confirmation?

Yes, supplier can still adjust and amend
confirmed orders by adjusting Delivery
date or splitting quantities of a specificLine item into multiple deliveries.
The same will be updated in Jaggaer & SAP
for the planners to review.
If ASN is only created but still not yet
advised, hence no IBD has been created inSAP, then the supplier can cancel that ASN
and resubmit it.
If ASN is created and advised, hence IBD isalso created in SAP, then the suppliercannot make any changes.
No. As per security Policy, every userneeds to maintain his own credentials
confidentiality.
Yes, supplier key account manager cancreate multiple user IDs and assign
Purchase order confirmation role to thoseusers accordingly.
NO. each PO needs to be opened andreviewed by the supplier prior to being
confirmed.
Supplier can confirm all line items of a
specific PO in one shot or even partially byensuring that the lines items are selectedaccordingly.

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8

As Signify’s supplier, can we do Mass ASN
Creation?

9As Signify’s supplier, can we create ASN for a
Purchase order that is not confirmed?

10As Signify’s supplier, can we reject a New
Purchase order submitted?

11in case of required changes on the PO, how can a
Supplier communicate the message to Signify?

YES. One ASN can be created for multiple
Purchase orders based on the following
criteriaa) All Purchase orders needs to beconfirmedb) Purchase orders need to be submitted
from same Purchasing Orgc) Purchase orders needs to have exact
delivery addressd) All Items need to have same Mode Of
TransportIf Purchase order has not been confirmedby supplier, it will not be visible indisposition list, hence it won’t be possible
to create ASN.
Suppliers need to ensure to confirm all
Purchase orders submitted to them.
Suppliers has the ability of either
Confirming the PO without changes or
confirming the PO with changes such as
adjusting delivery dates or splitting
quantities per Line item.
Moreover, Suppliers can Partially confirm
a Purchase order by making sure to check
mark the lines they need to confirm priorsigning the PO.
in case supplier requires any amendments
to the PO, kindly refer to Question 11.
In cases any changes are required to thePurchase orders, such as:a) adjust MOQb) Wrong Pricec) Wrong Unit of measure12

Supplier will need to request the same via
email from Signify Buyer (Buyer nameavailable on the PO) to adjust Purchaseorder accordingly and resend them thenew amended PO
Can The Supplier change the Delivery note number Yes, Supplier can change the automatedautomatically generated by the platform?
Delivery note number and replace it by acustom code. However kindly note that
there is a limit of 35 Characters for theDelivery note number.

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Can Supplier consolidate multiple PO lines fordifferent POs to create and Advise ASN?

Can I adjust delivered Quantity in ASN whencreated and not advised?

Suppliers are now able to consolidate
ASNs for multiple PO lines, even if theConfirmed Requested Delivery Date is not
the same. This will help you to manage
your orders more efficiently. You canconsolidate multiple Pos and PO lines if thefollowing criteria are met: - PO belongs tothe same Signify/Cooper Purchasing Org
and plant - PO lines have the same
Incoterm - PO lines have the same DeliveryAddress.
In order to Consolidate the PO lines youneed to•
Go To disposition list where you will
be able to find all PO lines that you havealready confirmed.
•Once in the Disposition List screen,
you can use the Filter to help you easily findthe PO lines you are searching for , thesearch can be done by PO number, Material
number or description , delivery address ,etc...
•Select the PO Lines you need toconsolidate•
The + Sign will appear on the top
right of the screen to allow you to create
the ASN•Once You create ASN , Delivery Noteis automatically generated•Check the ETA date to ensure thecorrect date is populated and change it ifneeded.
•Advise ASN
Scenario 1: Go to the PO adjust date/Qty of
the PO lines where required, then Go to
Disposition list , select the needed line andCreate the ASN, then Advise it upondelivery based on the Incoterm.
Scenario 2: Adjust the Quantity on theOpen ASN Screen.
ie: for this scenario to work, the Tolerance
level should be agreed on with Signify andmaintained by Signify in both the InfoRecords & Material Master15 | P a g e

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