Call for Expressions of Interest to host the SWSD2026 Conference
Version: 21 September 2023 / pRu

Specifications and Criteria
The successful applicant will fully address and demonstrate compliance with the following
specifications and criteria:
1. If the EOI is submitted by more than one organisation there must be a writtenagreement between the applicant organisations specifically noting that they represent
the local/regional organisation of IASSW, ICSW or IFSW.
2. Evidence to confirm the financial viability of the host organisations
3. Evidence to confirm organisational capacity of the host organisation(s) to organize aconference
4. Proposed dates noting any potential advantages or disadvantages with the dates
5. The level of anticipated local participation and support for the conference
6. An indicative budget, which covers all anticipated expenditures and sources ofincome, including those regarding the solidarity and scholarship funds (below)
7. Capacity for translation in the official languages of IASSW, ICSW and IFSW and any
local or regional language that would encourage and facilitate fuller participation in
the conference. (English is the working language of the conference).
8. Capacity for online participation (hybrid event)9. Any events, anniversaries or additional reasons why the country should host theconference
10. Proposed venue with detail of capacity to host plenaries, symposiums andworkshops, and provide access for people with disabilities
11. Proposed venue should be within reasonable cost to allow for affordable conference
fees that are inclusive to more practitioners.
12. Availability of accommodation from inexpensive to five-star
13. Legal or diplomatic restraints on attendance. A statement from the government will
be required that there will be no barriers or restrictions on entry to the citizen of any
country who is a bona fide member of IASSW, ICSW or IFSW.
14. Capacity to organize field visits
15. Proposals for social events

Call for Expressions of Interest to host the SWSD2026 Conference

Page 1 of 3

16. Opportunities for scholarships
17. Proposals on marketing including interactive website for marketing, program andregistration

Checklist
The following checklist will be used during the screening process. Expressions of interest
should indicate where in their documentation these items are addressed (if the information isnot listed in the space provided).
••••••••••
•
•••
•
•

Written agreement of support from the local/regional IASSW, ICSW or IFSW
member organisation
Evidence of financial viability
Evidence of organisational capacity
Dates proposed
Level of local participation and support
Indicative budget with participant level of 1500, 2000 and 2500
Capacity for translation
Capacity for online participation (hybrid event)Any events, anniversaries, or extra reasons for hosting
Proposed venue with detail of capacity and access
Availability of a range of accommodation
Legal and diplomatic constraints
Capacity to organise field visits
Proposals for social events
Proposals on marketing and website
Opportunity for scholarships

Guideline for Preparing the Budget
EOI must include preliminary budgetary information in order to be considered. Following thefirst level screening, proposers will be asked to detail revenue and expenses in accordancewith a more detailed budget format.
Draft Budgets should include options for 1500, 2000 and 2500 participants.
1. Income• Registration fees (include fee levels and prospective participant numbers formembers, non-members, participants from developing countries, and students)• Government grants• Grants from other sources
2. Venue• Leasing/rental costs for venue• AV equipment

Call for Expressions of Interest to host the SWSD2026 Conference

Page 2 of 3

• Stationery• Translation• Budget venue to allow for more practitioners to attend• Other venue costs
3. Programme Costs• Expenses• Speakers’ travel and accommodation costs• Transport costs• Field visits• Translation costs• Other programme costs
4. Social Events• Welcome event• Conference dinner• Other social events
5. Publications• Delegate pack• Other publications costs
6. Management• Professional conference organizer fees
• Marketing• Website• Staffing• Scholarships• Surplus
7. Contingencies

Call for Expressions of Interest to host the SWSD2026 Conference

Page 3 of 3