Documents Check List
≪NOTICE≫＊Japanese translation must be attached to any documents written in any languages other thanJapanese. The translator’s name and address must be written on the translation.
＊Every document must be dated and prepared within the 3 months prior to application.
＊If you need more forms, please copy them clearly and use them.
＊If you have applied for a pre-college student visa at other schools before, please tell us andbring the all related documents.

Required for applicantsNo.

What to check

Name of document

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translation1Admission Application[Designated Form 1]

・Must be filled in by applicant.
・ Fill in the blanks without abbreviation such as thenames of schools or addresses .
・If you have a blank in your business career or academic
career, please write the reason.

2

7 photos（3cm × 4cm）

・Photos must be taken within the past 3 months.
・Write the applicant’s name and school name(Kumamoto YMCA) on the back of photos.

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3

Copy of passport

・Copy all of the pages of applicant’s passport.

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4

Acertificationof ・Submit original applicant’s census registers or a copy of
applicant’s identification
resident registration.

5＊ This is one of the most important documents forapplication to our school.
PurposeofStudying
Japanese in Japan・Must be filled in by applicant in own language.
[Designated Form 2]
・Write your reason for studying at the YMCA or plan for
the future in details.

6―

Original Diploma or a ・ Please submit an original diploma or certificate ofcertificate of graduation
graduation.
from the most recently・If you have a degree, please submit it.
attended institution
Original transcript or a list・Please submit a certificate shows every terms’ grades.
of students’ grades

7Proof of employment or
proof of enrollment

・If you are working at a company or studying at a school
when you apply, please submit proof of it.
・If you have past working experiences, please submit
as many documents of past employment as possible.
・Please submit either of ① or ②, and ③.

8① Test results of higher than the N5 of the JapaneseCertificate of Japanese language proficiency test.
language ability②Test results of higher than Level F of the J. TEST.

―③Certificate of more than 150 hours studying at Japanese
language schools.

9Pledge―1Required for bearers of expenses
No.
10

Name of document

What to check

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translation

Documents to explain the applicant’s ability to pay tuition and other living expenses in Japan.
☆This is one of the most important documents for application to our school.
(A) If the applicant will finance the course him / herself:
Employment certificate

・ Submit a certificate including name, address, phone number,
employment period and job specifications.

Certificate of annual income
and Income tax report・Submit a certificate which is mentioned of annual income for last 1year.

Certificate of bank balanceand copies of bankbook

・Submit a certificate of bank balance which has money equivalent
to tuition fees and living cost in Japan.
・Submit copies of bankbook for last 1 year which shows process ofthe bank balance.

(B) If the applicant’s parents or relatives will finance the course
Financial Plan
[Designated Form-3]
Report of why the payer accepts
financing for the applicant

・Be sure it is written by the payer.
・If the payer is not a parent, please explain the relation or thereason to accept financing in details.

Explanation of the source offunds

・Submit a letter to explain the source of funds in details.

Certificate of Employment･ Company employee: employment certificate including name,address, phone number, employment period and job
specifications
・Executive officer of the company: a copy of corporate/businessregistration
・Self-employed: a copy of business permit

Certificate of annual income

・Submit a certificate which is mentioned of annual income for last 1year.

Certificate of bank balanceand copies of bankbook

・Submit a certificate of bank balance which has money equivalent
to tuition fees and living cost in Japan.
・Submit copies of bankbook for last 1 year which shows process ofthe bank balance.

A certification of the relation
between applicant and payer

・Submit Original applicant’s census registers or a copy of resident
registration.

(C) If someone else living in Japan will finance the course
Financial Plan
[Designated Form-3]

・Be sure it is written by the payer.

－・If the payer is not a member of family or relatives, please explain
the relation or the reason in details.

－Explanation of the source offunds

・Submit a letter to explain the source of funds in details.

－

Employment certificate･ Company employee: employment certificate including name,address, phone number, employment period and job
specifications
・Executive officer of the company: a copy of corporate/businessregistration
・Self-employed: a copy of business permit－

Certificate of annual income/
Income tax report・Submit a certificate which is mentioned of annual income for last 1year.

－Certificate of bank balanceand copies of bankbook

・Submit a certificate of bank balance which has money equivalent
to tuition fees and living cost in Japan.
・Submit copies of bankbook for last 1 year which shows process ofthe bank balance.

－

A certification of the relation
between applicant and payer

・Submit Original applicant’s census registers or a copy of residentregistration.

Resident registration

・If the payer is not a Japanese citizen, submit a alien registration
certificate.

Report of why the payer accepts
financing for the applicant

2－