“International Festival 2024”

Stage Performance Guidelines
Thank you very much for participating in the International Festival.
In preparation for the event, please thoroughly read these guidelines, and sharethe information with all staff and concerned parties on the day of the event. Let’s
all work together to make a fun-filled festival!
Goal⑴ Providing a place for foreign residents and local residents to interact andincrease interest in international exchange and international cooperation.
⑵ Providing a place to introduce activities of groups and organizations thatare active in the field of international exchange and internationalcooperation, aiming to revitalize international exchange and cooperation in
the region, and deepen cooperation between organizations.
⑶ Increase understanding of different cultures around the world, and to widelyeducate people about the importance of living with and accepting andcelebrating differences of those around them.
⑷ Promote regional revitalization as a support for cooperation in regional
reconstruction, including disaster-stricken areas inside and outside theprefecture.
Title/Theme“International Festival 2024:
The World Adventure ~into the future beyond!~”Our hope is to create an event where attendees can explore and experience the ‘world’ within the Festivalvenue. Where attendees can feel a connection with performers and volunteers, a connection to theircommunity and the world, and connection to each person, and even their own future while enjoying ourevent. Please make sure your exhibition/presentations suit the purpose of the event. We ask for yourunderstanding and cooperation in being conscious of SDGs during your participation/exhibition.

Organizer: Aizuwakamatsu International Association
Co-Organizer: Aizuwakamatsu City, JICA Tohoku (TBD)-0-1. Date/TimeOctober 5th, 2024（Saturday）10:00～15:00

2. Location
Tsuruga-jo Gym (14-51 Jotomachi)
3. About Stage and EquipmentA) Your stage performance should take no more than 30minutes including
preparation and clean-up.
B) Available performance area: (max. W18m x D10m) on the stage in thegymnasium.
C) Outdoor shoes cannot be worn on the stage, so please prepare indoor
shoes, etc.
D) There will be seating in front of the stage with approximately 60 audienceseats.
E) Available microphone equipment: wireless, corded, and microphone stands.
Sound will come out of speakers to the left and right of the stage, as well as
outside of the venue for people to hear. A professional sound operator will bepresent on the day of the event. The sound operator will be in charge of allmusic (including microphone volume).
F) Due to limited electrical capacity, all equipment you will use on the day must
be reported in advance, and no additional equipment may be used.
4. About the Stage Staff
The stage staff will consist of two staff in charge, two MCs, one soundoperator (FM Aizu), and limited volunteers. Stage set-up and clean-up will be
the responsibility of each group/performer.

-1-5. For Performers Who Use Music
Please submit the songs/music you will use by September 27th. Acceptableformats: (USB, CD, mp3. etc.) If you are submitting physical media, pleasewrite the name of the performer/group, the number of the song to be used, andthe name of the song on the USB, CD, etc. so that we can access it easily.

6. Regarding The Day Before（4th , Friday）
If you wish to see the stage, or rehearse the day before, please contact theInternational Association Staff. (Available for practice 17:00-19:00)
7. Regarding The Day (5th, Saturday)A) When you arrive at the venue, please sign-in at the Staff Info booth. Theywill show you to the stage reception. Any further instructions will be given
to you by the stage staff. Please follow their instructions.
B) Emergency contact on the day of: 070-6492-3262 (AWIA Staff)C) Performers must report to the stage 30 minutes before their performancetime.
D) If you are bringing any equipment with you, please follow the staff
instructions. Please park your vehicle in the rear of the parking lot on theeast side of the gymnasium.
E) Please use the changing rooms for preparation and costume changes.
(Prep-room may be subject to change. Please confirm it with theInternational Association Staff.) Please be mindful of your belongings. We
do not claim any responsibility for theft, etc.
8. OthersA) There is no smoking inside the festival venue. There are designatedsmoking areas outside the building. In the case of a fire, etc., please follow
the staff’s instructions and evacuate immediately.
B) Please do your best to avoid conflict/confrontations with the attendees.
-2-C) The organizers take no responsibility for the loss or damage of goods.
D) In case of an emergency or problem, or if you see any suspicious items,
please contact staff at the organizer area.
E) For vomit clean-up, please contact the staff of the organizer area as we will
prepare a rag, bleach (for virus sterilization), rubber gloves, etc.
F) In the case of inclement weather that affects the holding of the event, thefinal decision regarding continuing/cancellation will be made by 17:00 on
October 4th (Friday), and if it is canceled, all exhibitors and participants will
be notified accordingly.

9. Overall Schedule

１．General Schedule (from July 2024)
Date
July 2nd (Tue)Aug 9th (Fri)Sept 7th (Sat)10:00～What
Booth/Food Stall
Applications Open
Application Deadline

Details
First Come, First Served.

Exhibitioner Info.
SessionPlease RSVP!

（Aizu Keikodo Rm 3）

Oct 4th (Fri)Pre-event Set-up

Oct 5th (Sat)The Event!!

If you’d like to set up the
day before:
17:00-19:00

2. The Day Before： October 4th 2024 （Friday）
Time
13:00

Description
Volunteers Gather:
Location Setup/Check
Inside the Gym:・ Floor sheet laying
・ Booth panels, table/chair setup, exhibitor and stage setup.

-3-～

19:00

・ Stage equipment setup
・ Organizer Area setup
Outside:・ Tent set-up, gas canisters/extension cord laying etc.
*If you’d like to set up your booth/stall the day before, please contact usahead of time. (Prep-time: 17:00~19:00)

The Day Of： October 5th, 2024 （Saturday）
Time
8:00
～
9:45
9:50
10:00
～
15:00
15:00

Description
Exhibitor Reception (Start)
Exhibitor Equipment Setup/Preparation/Allocation
Preparations Complete
Attendees Entry Start
Festival Start: Opening Ceremony

16:00

Festival Finish: Clean up Announcement
Deconstruction Start/Collection of Equipment
Panels, Other Equipment Return
Exhibitor Survey
Deconstruction End/Final Check

16:30

Staff/Volunteers Dismissed-4-