By-Laws of Souiki-kai (English Version)
Souiki-kai
Established October 25, 2008
By-Laws revised
October, 2022/October 2019/October, 2017/October, 2016/October, 2015/October, 2011
Note: By-Laws of Souiki-kai (English Version) consists of translations of By-Laws ofSouiki-kai published in Japanese. The official text of each by-laws is the Japanese version.
As the English translation is provided only for reference, if there are any discrepancies
between Japanese and English versions, the Japanese takes precedence.
Article 1: Name and Purpose
1. The name of the association shall be Souiki-kai.
2. The purpose of the Souiki-kai shall be to promote friendship and interaction amongalumni and students; to assist students’ activities in GSFS; and generally to makecontributions to public service.
Article 2: Activities
To achieve the purposes in Article 1, the Souiki-kai shall:
1. Hold events to promote friendship and interaction among members;
2. Compile and maintain an alumni directory;
3. Hold events dedicated for encouraging students’ activities in GSFS;
4. Engage in other activities necessary to achieve association purposes.
Article 3: Membership and Qualifications
The members of the Souiki-kai shall consist of regular members and associate members
1. Regular members shall be persons who have been students in any academic unit ofthe GSFS or associate members who shall have paid membership fee.
2. Associate members shall be persons who have been professors or staffs in any
department or academic unit of the GSFS or who qualify according to additional
requirements as the Board of Directors may establish.
Article 4: Joining/Withdrawing
1. All the students shall join Souiki-kai as a regular member upon enrollment in GSFS.
2. Any person interested in joining Souiki-kai must submit application to the secretary.
3. Associate members who have been professors or staff may join Souiki-kai without
applications fee.
4. Any member of the Souiki-kai may resign by giving written notice to the secretary.
Article 5: Officers and Directors
1. This alumni association shall have the following officers and directors.
a. President: 1
b. Vice President: somec. Auditor: 1
d. Representative Directors: 1 for each department and 1student for each division
e. Directors : Head of each department, professors/project professors who havegraduated from GSFS, and 1 student for each department. Professor/project
professor who have not graduated from GSFS can be appointed only under an
avoidable circumstance.

2. The President shall be elected at the meeting of Board of Representative Directors andshall be approved at the annual meeting of the members or at a special meeting in lieu
of the annual meeting. The President serves 2 years.
3. The Vice-Presidents shall be appointed by the President with the approval of theBoard of Representative Directors.
4. Auditor shall be appointed by the President.
5. Representative Directors shall be appointed by the President with the approval ofother Directors for each department.
A Director shall become a regular member or an associate member.
6. All Officers and Directors shall not preclude from continuous service as adirector/officer.
Article 6: Duties of Officers
1. The president shall represent the Souiki-kai and shall oversee the management ofSouiki-kai.
2. The Vice Presidents shall support the President.
3. The Auditor shall examine the financial accounts of Souiki-kai and shall report theresults at the annual meeting of members and at the meeting of the Board ofRepresentative Directors.
4. Representative Directors and Directors shall constitute the Board of Directors.
Article 7: Honarary President
1. Souiki-kai may have a few Honorary Presidents.
2. The nominees for Honorary President shall be selected by the Board ofRepresentatives and approved by the General Meeting.
3. The Honorary President shall be elected from the regular members or specialmembers.
4. The Honorary President may attend the annual meeting and express his/her opinion.
5. The term of office of the Honorary President is not fixed. The Honorary President may
resign from office at his/her own request.
Article 8: Secretariat
1. The secretariat is located in the Graduate School of Frontier Sciences, The Universityof Tokyo.
2. The members of the secretariat shall be appointed by the President.
3. He or she shall assist the Board of Representative Directors to perform the duties
incident to the Board of Directors and the meeting of members.
Article 9: Student Department
Souiki-kai may establish Student Department.
Article 10: Meetings
1. The annual meeting of members shall be called by the President and be held on suchdate and at such time and place each year as may be determined by the Board ofRepresentative Directors. Special meetings may be called by the President.
2. At the annual meeting and special meetings, approval shall be needed for following
matters.
a. Balance sheet and income statementb. Business plan and operation reportc. Amendments to the By-Laws

d. Other matters stipulated by the meetings
3. Decisions shall be reached by a majority of the members present.
Article 11: Board of Directors
1. The Board of Directors shall consist of the President, the Vice Presidents, theRepresentative Directors, and the Directors.
2. The Board of Representative Directors shall consist of the President, the Vice
President, the Representative Directors, and the representative of Souiki-kai StudentDepartment.
3. The Board of Directors and the Board of Representative Directors shall be held asnecessary.
4. The President may allow observers for the Board.
5. The following matters shall be resolved at the Board of Representative Directors withthe approval of the Board of Directors.
a. Agenda of the annual meeting and special meetings of members.
b. Admission of associate membersc. Other pertinent matters for Souiki-kai
Article 12: Amendments
These By-Laws may be changed in whole or in part, at any annual or special meetings byaffirmative vote, provided that the draft of amendments is approved by two-thirds vote of theregular members at the meetings of the Board of Directors, present in person.
Article 13: Membership Fee
1. Regular members shall pay membership fee.
2. The membership fee shall be specified separately.
Article 14: Finances
1. Income received by the Souiki-kai may include, but is not limited to, membershipfee, contributions and other sources.
2. Souiki-kai shall keep income and outgo in balance.
3. Common expenses shall be determined by the President and Vice Presidents.
4. Balance sheet and budget plan shall be approved in the annual meeting upon thereview by the Auditor.
Article 15: Fiscal YearThe fiscal year of the Souiki-kai shall begin on the 1st of April and end on the 31st of Marchof the following year.
Article 16: Date of Establishment
Souiki-kai was established on October 25, 2008.
Article 17: Miscellaneous
The by-laws shall be administrated by the Board of Representative Directors.
Supplement

From April 1, 2017, all the students shall join Souiki-kai as a regular member uponenrollment in GSFS. Students who are already enrolled in GSFS as of March 31, 2017 shallbe associate members until graduation.