2024 Academic Year
Graduate School of Engineering (Master’s Program)(Fall Enrollment)

Application Guidelines for Special Entrance Examination for International Students

Accepting applications: June 17-27, 2024

KITAMI INSTITUTE OF TECHNOLOGY

Admission Policy of the Graduate School of Engineering, Kitami Instituteof Technology
Kitami Institute of Technology (hereafter the University) is located in the Okhotsk region ofeastern Hokkaido and is blessed with an abundance of nature. Under the slogan“development of technology in harmony with nature,” the University is devoted to promoting
research that can contribute to development of the local community as well as global
society. It is also committed to the development of human resources in the field of scientifictechnology, with the aim of its graduates playing an active role in a wide range of social
sectors. To achieve such goals, the Graduate School of Engineering is looking for
applicants with the following qualities and talents.
Master’s Program
1. Willingness to contribute to sustainable development of society as a responsible
professional engineer
2. Basic academic skills and cooperative attitude needed to identify the essence ofengineering problems, tackle them together with others and tenaciously seek solutions
3. Determination to contribute to development of new scientific technology, without any
stereotypical views
Doctoral Program
1. Professional knowledge and broad perspective equivalent to master's course completionin the field of engineering
2. Interested in local and international issues, and a strong desire to realize sustainablewelfare thought science and technology
3. Ability to communicate appropriately with a wide range of people in Japan and overseas,
and work together to solve problems
To evaluate the above qualities and talents, the University employs the following screening
measures.
Master’s Program
Entrance examination by recommendation
Official TOEIC scores and an academic transcript at the undergraduate level are used todetermine whether an applicant has the necessary academic competence regarding his or
her prospective performance at the graduate school. A recommendation letter and aninterview are used to evaluate an applicant’s enthusiasm for research and intellectual ability

to solve academic problems. An admission decision will be made after comprehensively
evaluating their results.
Entrance examination with academic achievement test
An oral examination to measure an applicant’s academic level in his or her major, official
TOEIC scores as a substitute for an English test and an academic transcript at theundergraduate level are used to judge whether an applicant has the necessary academic
competence regarding his or her prospective performance at the graduate school. An
interview is also conducted to determine an applicant’s enthusiasm for research and his or
her intellectual ability to solve academic problems. An admission decision will be madeafter comprehensive evaluation of their results.
Doctoral Program
An interview (oral examination) is conducted to gauge the broad spectrum of an applicant’s
academic and research skills, which are related to his or her prospective performance at
the graduate school. An admission decision is made after comprehensively assessing theoral examination result with application documents.

Handling of Personal Information Related to the Entrance Examination of Kitami
Institute of Technology
1) We strictly comply with the Act on Protection of Personal Information Held byAdministrative Organs and other related laws and regulations, and take all possible steps toprotect personal information based on Hokkaido National Higher Education and Research
System’s guidelines on management of personal information.
2) We use names, addresses and other personal information of applicants for selection andannouncement of successful applicants, and to proceed with their enrollment. Suchinformation is also used for investigation and research into the University’s screening
method and other related operations.
3) After their enrollment, the University uses personal information of successful applicants
to proceed with administrative work (e.g., registration, academic consultation), student
support services (e.g., management of health, applications for scholarships or to thestudent benevolent association), procedures related to payment of tuition and other related
matters.

1. Program and Number of Students to Be Accepted
Applications will be accepted for master’s programs in engineering.

Courses/Programs

No. of Students
to be AcceptedEngineering

Mechanical and Electrical Engineering
Civil and Environmental Engineering

SeveralInformation and Communication Engineering
Applied ChemistryManagement Engineering* After enrollment, each student will be assigned to the program of their choice indicated at
the time of the application.

2. Application Requirements
Applicants must be non-Japanese nationals who meet one of the following requirements:
1) Has completed or is expected to complete by the end of September 2024, 16 years ofeducation in a foreign country.
2) Has completed or is expected to complete by the end of September 2024, 16 years ofeducation in a foreign country by taking, in Japan, correspondence courses provided byschools in the foreign country.
3) Has completed, or is expected to complete by the end of September 2024 a course of
study provided by an educational institute in a foreign country that is both regarded as auniversity by the country and separately accredited as such by Japan’s Minister of
Education, Culture, Sports, Science and Technology. (Completion of the course of studymeans they have completed 16 years of school education in the foreign country).
4) Has been granted or will be granted by the end of September 2024 a degree equivalent
to a bachelor’s degree by completing a course that lasts three years or longer at auniversity or other school in a foreign country (including completing the course bytaking a correspondence course in Japan provided by the school in the foreign country,
or completing a course at a school regarded as an educational institution in the
education system of the foreign country and accredited as in 3) as such). The university
or other school in the foreign country described above should be limited to institutions
separately accredited by Japan’s Ministry of Education, Culture, Sports, Science and1Technology that have been approved by a person certified by the government or a
relevant organization of the foreign country or their equivalent regarding its overall
status of education and research activities, etc.
5) Has been recognized by the graduate school of the University (Kitami Institute ofTechnology) as having academic abilities equivalent or superior to university graduates
at an individual screening of admission requirements, and who has reached the age of
22 or will reach the age of 22 by the end of September 2024.

NOTES
1) A person without Japanese citizenship who has graduated from a Japanese university or
is expected to graduate by the end of September 2024 must take the Regular Entrance
Examination and is not eligible for the Special Entrance Examination for International
Students. (However, Japanese government (MEXT) Scholarship students are eligible for
the Special Entrance Examination for International Students.)
2) Those who meet requirement 5) should contact the Entrance Examination Unit,
Education Affairs Section of the University, as there are documents to be submitted within
the following periods:

Accepting applications: May 20-24, 2024 (must arrive by 5 p.m. on the last day)

3. Application Procedures (Online Application)
Accepting applications: June 17-27, 2024 (must arrive by 5 p.m. on the last day)
* Registration for the internet application system will be possible from June 14, 2024

Access the internet application system (Post@net), enter the applicant information andafter confirming that the input contents are correct, please pay the screening fee of ¥30,000
according to the instructions on the screen. For details, refer to “i. Screening fee” in 1) 4.
Application Documents, etc. Once the payment of the screening fee is completed, you will
be able to print “a. Application form, Photo File Record” and “b. Address sheet” in 1) of 4.
Application Documents, etc.
Print the application form and confirm that there are no mistakes in the contents, put all theapplication documents together in a commercially available envelope, apply the Address
sheet to the envelope, and send it by simplified registered express mail or bring it in person
to the University. Please note that applications cannot be accepted by registering in the2internet application system only. When bringing an application in person to the University,
the application must arrive between 8:30 a.m. and 5 p.m. (excluding Saturday and Sunday)*Note: Our university’s internet application system cannot modify the registration
information after registration. Please make sure to check that there are no mistakes
in the registration information. Please check again that there are no mistakes in theregistration information before paying the screening fee.

4. Application Documents, etc.
1) Applicants are required to submit the following application documents as a complete set
in an application envelope (commercially available envelope), apply the Address sheet
printed from the internet application system, and submit it to the Entrance Examination
Unit, Education Affairs Section, Kitami Institute of Technology.
Registration

a. Application form,

Enter the applicant information in the internet

and printing

Photo File Record,

application system (Post@net) and upload thefrom theUpload photo

applicant’s photo (a front-facing, hatless, upper-

internetbody shot with no background, taken within 3

application

months before the application, and less than 3MB).

system.

Afterwards, proceed with the payment of thescreening fee, and print the application form andphoto file record on one side each. Please print thephoto file record in color.
b. Address sheet

Apply the address sheet to the application envelope(commercially available envelope) and submit it to
the Entrance Examination Unit, Education Affairs
Section, Kitami Institute of Technology.

Documentsc. Academic

The academic transcript must be prepared by theto betranscript

president/the dean of the faculty at the university

prepared in(or school) that the applicant graduated from or is

writing

expected to graduate from.
* Those who have completed (or are expected tocomplete) the advanced course at a college oftechnology (Kosen) must submit an academictranscript both for the main course and theadvanced course.
3* Those who have completed (or are expected tocomplete) the advanced course at a junior college
must submit an academic transcript both for the
regular and advanced courses.
(Research students of Kitami Institute ofTechnology do not need to submit this document.)d. Certificate of

The certificate must be issued by thegraduation/expectedpresident/dean of the faculty at the university (orgraduation

school) that the applicant graduated or is expected
to graduate from. (Research students of Kitami
Institute of Technology do not need to submit thisdocument.)e. Score certificate

If the applicant is not anative English speaker,

for the TOEIC

submit a score certificate for the TOEIC Listening &Listening & Reading

Reading test (TOEIC L&R Institutional Program is

test

also acceptable). This can be the Official Score
Certificate, Score Report, or printed Digital Official
Score Certificate. The submitted certification will be
returned later.
If the applicant cannot submit the mentioned TOEIC
test scores, they may submit any of the following
alternative documents:･TOEFL-iBT(TOEFL-iBT Home Edition is also
acceptable) Official Score Report,･IELTS(Academic & General) Test Report Form,･An official letter from the institution verifying that
English was the language of instruction in the
Bachelor’s degree program.

f. A copy ofSubmit copies of both sides of applicant’s residence

Residence Card

card.
(or copy of applicant’s passport.)4

g. Online interview

If you wish to have an online interview (oralapplication form

examination), download the documents from theh. Pledge form

University website and fill them in.

i. Screening fee:

Follow the instructions of the internet application¥30,000

system and make a payment by payment methods
such as a convenience store, credit card, or PayEasy. Applicants are responsible for the payment
fee. If you are a Japanese government (MEXT)
scholarship student or wish to make a payment byforeign remittance, please contact the Entrance
Examination Unit, Education Affairs Section, Kitami
Institute of Technology, by email.

--Note Japanese government(MEXT) Scholarship students do not need to submit c and d.
NOTE:
1. Changes to the desired KIT program after application will not be allowed for any reason.
2. Incomplete application documents will not be accepted. Be careful not to make any
omissions or errors in the documents.
3. Once the application documents have been received, requests for changes to thecontents of the documents or returning the documents to the applicants will not be
accepted.
4. The screening fee is non-refundable, except in the following cases:
a. The screening fee has been paid but an application has not been made (i.e., application
documents are not submitted or the application is not accepted)
b. The screening fee has been paid twice by mistake.
In the above cases, an amount equivalent to the screening fee will be refunded if theapplicant applies for a refund within the period specified by the University. (The transfer fee
for the refund will be borne by the applicant.)
For inquiries regarding the return of Screening fees, contact:
Entrance Examination Unit, Education Affairs Section
Kitami Institute of Technology
E-mail: nyusi02@desk.kitami-it.ac.jp
5. If you live outside of Japan and find it difficult to ensure that the necessary documents,
etc., arrive by the procedure period after application registration, please consult with theentrance examination unit, education affairs section (nyusi02@desk.kitami-it.ac.jp) until
May 24, 2024.
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2) Issuance of the Examination Card.
After the application period ends, applicants whose application documents have been
accepted will be able to print the Examination Card. Please download and print it from theinternet application system. If you cannot print the Examination Card even after July 11,2024, please contact the Entrance Examination Unit, Education Affairs Section(nyusi02@desk.kitami-it.ac.jp).
5. Prior Consultation with Applicants with Physical Disabilities
Applicants with physical disabilities who need assistance when taking the entrance
examination or learning at the University are asked to consult with the Entrance
Examination Unit, Education Affairs Section at the University prior to application
procedures.

1) Consultation periods
Accepting applications: Until May 24, 2024
* Note that consultations cannot be provided to applicants who miss the deadlines.
2) Contact
Entrance Examination Unit, Education Affairs Section
Kitami Institute of Technology
165 Koen-cho, Kitami-shi, Hokkaido 090-8507
Japan
E-mail: nyusi02@desk.kitami-it.ac.jp

6. Screening Method
The screening of applicants is conducted comprehensively by considering the results of theacademic achievement test, interview and academic transcript. Regarding Japanese
government (MEXT) Scholarship students, their application documents submitted in thepast to the Ministry of Education, Culture, Sports, Science and Technology will be
examined, thus exempting them from the academic achievement test and interview.

61) Schedules and details of the academic achievement test and interview
Academic achievement test

Interview

Oral

1st-Period Applicants: August 20, 2024

1st period applicants:

examination

The time will be notified when downloading

August 20, 2024

the Examination Card.

The time will be notified
when downloading the

Each applicant makes a PowerPoint

Examination Card.

presentation for five minutes or less on thecontents of their graduate research (orresearch of interest if no graduate research* Each applicant will be

is conducted), followed by an oralinterviewed separately.

examination on the presentation.
*Applicants are required to put aPowerPoint presentation file on a USB flash
drive and bring it with them.
* The oral examination and interview will be conducted together.

2) Points allotted to the academic achievement test and interview
Courses/Programs

Academic achievement

InterviewTotal

300 points

600 points

test

Engineering

EnglishOralproficiency

examination

Mechanical andElectricalEngineering
Civil andEnvironmental
Engineering
Information and
300 points

Communication
Engineering
Applied ChemistryManagement
Engineering
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*The oral examination will be conducted in Japanese or English, and communication skills,
etc., will be evaluated. Applicants whose native language is not English, will be assessed
according to their TOEIC scores, etc.

3) Examination venue
Kitami Institute of Technology (165 Koen-cho, Kitami-shi, Hokkaido)

4) Online interview
Applicants unable to come to the University for the interview (oral examination) because
they live outside Japan may take an online interview (oral examination) with interviewees at
the University if they wish.
If you wish to have an online interview (oral examination), carefully read the “Online
Interview Manual (for admission applicants)” and submit the attached online interview
application form" and pledge form during the application period (refer to “3. Application
Procedures on p. 2)

7. Announcement of Exam Results
Accepting applications: August 28, 2024, 10 a.m. (tentative schedule)
Exam results will be announced on the internet application system.

8. Enrollment Date
October 1, 2024

9. Enrollment Procedures for Successful Applicants
Successful applicants must complete the following enrollment procedures:
1) Enrollment procedures period
Successful applicants will be notified separately.
2) Payment for enrollment (2024 academic year data as reference)
Entrance fee: ¥282,000
Tuition (for the first semester): ¥267,900 (Annual: ¥535,800)
a. Entrance and tuition fees are subject to change.
b. Japanese government (MEXT) scholarship students do not need to pay entrance andtuition fees.
c. If the tuition fee is revised during the period of the student’s studies at the University, the8new tuition fee will be applied from the time of the revision.
d. There are payment exemption and postponement systems for entrance and tuition fees.
Details will be provided in the documents related to the enrollment procedures.

10. Longer-Duration Learning System
If an enrolled student requests completion of the program of study at the University in aplanned manner for a certain period of time longer than the standard learning period forsuch reasons as having a job, a study program based on the plan may be allowed.
For details of the longer-duration learning system, contact the Academic Management Unit,
Education Affairs Section at Kitami Institute of Technology.
E-mail: kyoumu05@desk.kitami-it.ac.jp

11. Disclosure of Test Results to Each Applicant
The results of the 2024 academic year entrance examinations for each applicant will be
disclosed as follows only upon the request of the applicant.
1) Contents of disclosure
Test results of the applicant
2) Application method
The applicant himself/herself must fill out the necessary information on the application form
prescribed by the University, and bring or send it by post to the Entrance Examination Unit,
Education Affairs Section of the University along with the examination card and a selfaddressed return envelope (12 cm x 23.5 cm), with the applicant’s name, mailing address
and postal code clearly written on it, and postage stamps worth ¥404 attached on it for
simplified registered express mail).
* If there is an increase in the postal rate, the postage required for the request will bechanged; check the university website.
3) Method of disclosure
A document stating the disclosed contents will be mailed to the applicant.
4) Period of accepting request
May 12-30, 2025 (excluding Saturdays and Sundays)
Applications postmarked May 30, 2025 or earlier will be accepted.
5) Schedule for disclosure
Late June 2025 or later (tentative schedule)
912. Considerations when taking the Exam
1) Be sure to bring the examination card to the venue on the day of the academic
achievement test and the interview.
2) Before applying, please consult with your academic advisor to see if the researchguidance you desire is possible.

13. Requests and Inquiries
If you have any questions about the entrance examination, etc., contact as follows.
Contact:
Entrance Examination Unit, Education Affairs Section
Kitami Institute of Technology
165 Koen-cho, Kitami-shi, Hokkaido 090-8507
Japan
TEL +81(0)157- 26-9167
E-mail: nyusi02@desk.kitami-it.ac.jp*Note: After registering with the internet application system, it is necessary to submit
application documents either in person or by mail. Please note that applications thatare not submitted during the acceptance period will not be accepted.

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