2018. 4

Consultation Services for International Students
The Exchange Lounge / Inbound and Outbound Student Affairs Section offer consultation,
guidance, and general advice to international students regarding their academic and/or other daily
issues. You may find some cultural differences between Japan and your country and sure you may
have a hard time getting used to the new circumstances. If you have any problems or questions,please feel free to visit or call the Exchange Lounge or Inbound and Outbound Student Affairs
Section.
Contact: Exchange Lounge
TEL: 058-293-3392
Inbound and Outbound Student Affairs Section
TEL: 058-293-2142（Ext. 2142）
E-mail: direcent@gifu-u.ac.jp
Inbound and OutboundStudent Affairs Section

Exchange Lounge
Center for Japanese Language
and Culture

Career Center(University Hall 1st fl.)Main Gate↑

Health Administration Center

The following facilities are also available for consultation (Please see Page 2):・ Career Center

Opening Hours: 8:45 a.m.－4:45 p.m.
TEL: 058-293-3362

・ Health Administration Center Opening Hours: 8:30 a.m.－5:00 p.m.
TEL: 058-293-2174
http://www.hoken.gifu-u.ac.jp/eng_index.shtml
Please see Page 10 for details.

CONTENTS
Consultation Services for International Students
Ⅰ．Support System for Academic and Daily Life1

1. Instructor
2. Faculty/Graduate School Office
3. Exchange Lounge / Inbound and Outbound Student Affairs Section
4. Consultation Counters/Counselors(1) Career Center(2) Health Administration Center(3) Campus Life Helper(4) Tutor
Ⅱ．Japanese Language Education

2

Ⅲ．Residence and Registration Procedures

3

1. Residence Card
2. Moving-in notice
3. National Health Insurance
4. Permission to Extend Period of Stay
5. Activities Not Included in Visa Status (Work permit)
6. Temporary Leave and Re-entry/Special Re-entry Permit (Map of Immigration Bureau)
7. Procedures for Changing Status of Residence about Working after Graduation andCompletion
8. My Number System
9. The Map of Immigration Bureau
Ⅳ．University Dormitory6

1. Gifu University International House Building A & B
2. Kurono Student Dormitory
3. Public Housing
4. Private Housing
5. Comprehensive Renter’s Insurance for Foreign Students Studying in Japan
Ⅴ．Tuition and Other Fees

8

1. Tuition and Other Fees
2. Tuition Payment
3. Exemption of Tuition Payment
Ⅵ．Scholarships
1. Japanese Government Scholarship Student(1) Scholarship Payment(2) Extension of Scholarship Accepting Period
2. Scholarships for Privately-financed International Students

8

Ⅶ．Health Insurance

9

1. Public Support for Medical Care Expense(1) National Health Insurance
2. National Pension System
3. Health Care
(1) Health Administration Center in Gifu University(2) Hospital/Clinic(3) Emergency
Ⅷ．Daily Life

10

１．Support in Daily Life
(1) Gifu University International Student Support Association
1 Household Leasing Service
2 Life Support Loan (Short-Term Loan Fund for International Students)(2) Other Information
1 Accident and Casualty Insurance
2 New “Futai gakuso” Insurance Policy by JEES for International Students
3 Comprehensive Student Mutual Insurance(3) Public Transportation
1 Student Discount System
2 Ayuka Bus Card
(4) Safety in Life
1 Traffic Rules & Regulations
2 Bicycle
3 Driving a Car and Riding a Motorcycle
4 Traffic Accident
5 Disaster Prevention
Ⅸ．Family Affairs

14

1. Application of “Dependent” Visa Status(1) Application of Certificate of Eligibility(2) Permission to Extend Period of Stay
(3) Notification of Child Birth
2. Childhood Education(1) Nursery School(2) Kindergarten(3) Elementary school and Junior High School
3. Work Permit for Dependent Visa holder (for family members)
Reference 1. Organization of Gifu University
Reference 2. Campus Map
Reference 3. List of Residence and Registration Procedures
Reference 4. Scholarships for Privately-financed International Students for 2017

Ⅰ．Support System for Academic and Daily Life
1. Instructor
If you have any daily life issues you need help with or if you have any problems at school, pleasecome and talk to your instructor for any help (Appointment required).
Please ask your faculty/graduate school office for more details.
2. Faculty/Graduate School Office
Gifu University faculty/graduate school offices offer the following services: admissions, scholarshipprograms, issuance of certificates, and provide academic advice and support your life in Japan.
Please feel free to visit your faculty/graduate school office whenever needed.

Educational Affairs Section,
School /Graduate School of

Educational
Affairs
Section,Faculty/Graduate School of Regional
Studies (1F)

Educational Affairs Section,
Faculty /Graduate School ofEngineering (1F)

Medicine (2F)

Educational
Affairs
Section,Faculty/Graduate
School ofApplied
Biological
Sciences,
Graduate
Schoolof
NaturalScience andTechnology

Educational Affairs Section,
United Graduate School ofDrugDiscovery

MedicalandInformation

Sciences (8Ｆ)

☆ CenterforJapanese
Language and Culture
Exchange Launge☆Inbound and OutboundEducational Affairs Section,
Faculty /Graduate School of
Education (1F)Student Affairs Section (Ext. 2142)

United Graduate School of
Agricultural Science (1F)
United Graduate School of
Veterinary Sciences (1F)

3. Exchange Lounge /Inbound and Outbound Student Affairs Section
The Exchange Lounge and the Inbound and Outbound Student Affairs Section provide
consultation services, guidance and advice for international students. Please feel free to visit or callthe Exchange Lounge or the Inbound and Outbound Student Affairs Section if you have any
questions.
Also, the Exchange Lounge (business hours: 10:00 a.m. to 5:00 p.m.) is located on the 4F of Zenkyo(general education) Building and international student advising staff and student tutors (available
from 2：45p.m. to 4：45p.m. ) are there to provide academic advice and to support for your daily life
in Japan. The lounge is equipped with 3 PCs and a printer and is accessible using your PC account.

-1-

Exchange Lounge TEL: 058-293-3392 (Ext.3392)
Inbound and Outbound Student Affairs Section TEL: 058-293-2142 (Ext. 2142)
E-mail：direcent@gifu-u.ac.jp
H

4. Consultation Counters/Counselors
The following facilities also offer a consultation services to university students:(1) Career Center (University Hall 1st fl.)
The Career Center provides consultation and advice for students regarding their job
hunting and activities which would be helpful for their career-development. Please visit the“Nandemo Corner” in the center anytime when you have problems with job-hunting or
career-development.
(2) Health Administration Center
The Health Administration Center gives students first-aid and consultation for physical andmental concerns. It offers health promotion, introductions to medical facilities, and healthsupports. Your personal information is completely confidential, it will be never distributed
outside without your permission, except in a life-threatening emergency. Please see Page 10.
(3) Campus Life Helper
Each faculty office, Educational Affairs Department Office or University Wide Education
Office can give you all sorts of tips and support on solving problems and making gooddecisions.
(4) Tutor
In Gifu University, tutors (either Japanese or International students) will provide various
support to international students. Please ask the faculty/graduate school office you belong tofor more information.
Ⅱ．Japanese Language Education
The Center for Japanese Language and Culture, Gifu University Head Office for Glocalization
offers Japanese language courses (Intensive Course / Standard Course) for international students.
However, undergraduate students (degree seeking student), non-student visa holders, their families
and international researchers are not able to attend Japanese language courses.
If you would like to take the Japanese language course, talk to your instructor. At the request of
your instructors, the faculty/graduate school office will apply for the Japanese language course on
behalf of prospective international students before their arrival in Japan. The application periods are
September and March. Please refer to the “What-to-do List” for details. All the applicants must takethe Japanese language placement test after their arrival in Japan. If you have any questions, pleasecontact the Center for Japanese Language and Culture.
In addition, inform your faculty/graduate school office of your intention to apply for the course for the
next semester if you would like to take the Japanese language course. If you wish to continue, youalso need to re-apply.

-2-

Ⅲ．Residence and Registration ProceduresInternational students need to go through a lot of residence and registration procedures all of which
are indispensable for your stay in Japan. Please don’t forget all the necessary steps you have tocomplete. Anyone who does not follow these procedures will be subject to penalties in Japan. Please
see Reference 3 (P.17).
★ Upon Arrival in Japan
1. Residence Card
A “Residence card” will be issued to mid and long term residents when granted permission
pertaining to residence, such as landing permission, permission for change of resident status andpermission for extension of the period of stay.
Residence card must be carried at all times!
2. Moving-in notice
You have to submit a moving-in notification to the municipal office within 14 days from date ofentry into Japan. Even though you have moved from somewhere within Japan, you still have tosubmit a moving-in notification to the municipal office within 14 days from your moving date.
3. National Health Insurance
Please enroll in the National Health Insurance when you go to the municipal office to submit amoving-in notification.
★ After One or Two Years Staying in Japan
4. Permission to Extend Period of Stay
International students are permitted to stay only during the specified length of period decided
by the Japanese immigration office. (The length of period may vary depending on each student: 3months, 6 months, one year, one year and three months, two years, two years and three months,
three years, three years and three months, four years or four years and three months) Those who
intend to stay in Japan longer than the aforementioned periods of stay will need to apply for a“Permission to Extend the Period of Stay” at the Immigration Bureau. Please ask thefaculty/graduate school office or the Inbound and Outbound Student Affairs Section for details.
Please don’t forget all the necessary steps you have to follow. If you don’t renew your permit, youwill have overstayed your permit and will be subject to legal action such as deportation.
5. Activities Not Included in Visa Status ( Work permit )Basically, college student visa holders are not allowed to be engaged in any form of paid work inJapan. International students who want to get a part time job need to obtain a work permission inadvance. You could apply and receive a work permit at the time of entry into Japan (only for new
entrants) or at the Immigration Bureau (for students who have already been living in Japan).
Engagement in part-time work without this permit and violation of the terms/conditions
stipulated in the permit could be subject to penalties in Japan. With this permit, international
students are allowed to work for up to 28 hours a week. Application form is available at thefaculty/graduate school office. In principle, Japanese Government Scholarship Students and-3-

Exchange Students are not permitted to work in Japan.
Please don’t forget to submit a workplace report to the faculty/graduate school office upon
finding jobs or changing workplaces.
【Important notice】
Your work permit is NOT VALID while you are taking a leave of absence from school, and yourpermit ends when you graduated and is NO LONGER VALID!
6. Temporary Leave and Re-entry / Special Re-entry Permit
Foreign nationals in possession of a valid passport and residence card (or alien registrationcard) who will be re-entering Japan within 1 year of their departure to continue their activities inJapan will not be required to apply for a re-entry permit.
(This is called a special re-entry permit.)
Foreign nationals who have departed from Japan on a special re-entry permit will not be able toextend that permit while abroad. Please note that such foreign nationals willlose their resident status if they fail to re-enter Japan within 1 year of theirdeparture.
If your period of stay expires within 1 year after your departure, please ensure that you re-enter
Japan before the expiration of your period of stay.
Please be sure to present your residence card (or alien registration card) at
departure!
Also please carefully note that if you are planning to leave Japan for more than 1 year, you needto get a re-entry permit at the Immigration Bureau. And, international students must submit a“Notification of Temporary Leave” to the faculty/graduate school office prior to their leaving Japan.
7. Procedures for Changing Status of Residence about Working after Graduation and Completion
Those who continue to live in Japan after graduation will need to change the status of residence
promptly. After graduation, even if there is time left in the student visa period, it doesn’t meanthat you can keep living in Japan. It is the preparation period for return to your country and you
cannot work even if you have a work permit.
(1) When finding a job in JapanYou have to change your visa status which will allow you to work from your present student
visa to “specialist in humanities/international services,” and “engineer” statuses.
(2) When continuing to look for a job
Those who couldn’t find a job in Japan before graduation and completion of studies, but wish
to live in Japan, and to continue to look for a job in Japan after graduation have to change thestatus of residence to “Designated Activities.” With this visa status, the authorized period ofstay becomes 6 months to a maximum of 1 year. To apply for a change of visa status, you need aletter of recommendation from your university. Please refer to your faculty/graduate school
office before you complete your studies.

-4-8. My Number System“My Number” is an individual social security number. It is needed when you go throughprocedures at the municipal office and so on. Municipalities will send the envelope to your houseby registered mail from October. This envelope contains your “Notification Card.” Please keep thecard with care. Tearing up and throwing away the card are prohibited. The envelope also contains
the application form for “My Number.” You can apply by mail. You can also use this “Individual
Number Card” as your ID. Also, you can get a certificate of residence at any convenience stores.
But it is different from region to region.
In order not to avoid illegal use of your “My Number,” please don’t show or give out your “My
Number” to others when it is not necessary. If you leave Japan with no intension of coming backyou are asked to return your Notification card / My Number Card to your municipal office.

Nagoya Regional Immigration Bureau Gifu Branch Office
Address 3 Gifu Legal General Building 4F, 2-7-2 Mieji-cho, Gifu City 500-8812
Tel 058-214-6168
Opening Hours 9AM - 12PM / 1PM - 4PM (Monday through Friday).
Access Take the Gifu Bus number E16 Ginan-cho line bound for Ginan-cho Miyake from the Gifu
University, and then get off at Gifu City Hall. Walk west toward Kinkabashi-Dori/ Pref. Road 151 for about
6minutes.

-5-

Nagoya Regional Immigration Bureau

U

Address 5-18 Shoho-cho, Minato-ku, Nagoya City, Aichi Prefecture 455-8601
Tel 052-559-2117 (Student and Trainee Inspection Department)
Opening Hours 9AM- 4PM (Monday through Friday)

Access Take Japan Railway (JR) Tokai Line and get off at Nagoya Station.
Take the Aonami Line and get off at Nagoya Keibajo-mae. It is one-minute walk from Nagoya Keibajo-mae to the Nagoya
Regional Immigration Bureau.

Ⅳ．University Dormitory
1. Gifu University International House Building A & B
International House Building A and B are university dormitories for international students andinternational research students. April and October are the only available months to move in.
Application should be sent to the your respective faculty/graduate school and application deadline
will be January for April move-in and July for October move-in. Please refer to the bulletin board inyour respective faculty/graduate school for dormitory information including vacancy, additional
acceptance, etc.
Building details: Single Room (69), Family Room (7), Room for Married Couple (14)Multi-Purpose Room, Japanese Room, Kitchen/Dining Room, Laundry Room.
Each room has bed, desk, chair, dresser, bookshelf, refrigerator, Internet
connection (with charge), unit bathroom (Building A only / Building B has
shared shower room on each floor), toilet, and air-conditioner, etc.
internet connection is available at the Lobby.
Address: Gifu University International House 1-1 Yanagido, Gifu City, Gifu 501-1193
TEL: 058-293-3391 Building A
TEL: 058-293-2144 Building B
-6-

Free

2. Kurono Student Dormitory

Kurono Student Dormitory is mainly for undergraduate students, and is separated into maleand female buildings. If approved, international students can move into the dormitory with otherJapanese students.
For more information, please see the following website:
http://www.gifu-u.ac.jp/campus_life/insurance/dorm.html
3. Public Housing
There are two types of public housing available in Japan. One is “Gifu City Housing” and theother is “Gifu Prefectural Housing.” Please contact the Gifu Prefecture Housing Corporation for
information.
Gifu Prefecture Housing Corporation:

TEL: 0584-81-8503

Gifu Prefecture Housing Corporation Gifu branch:

TEL: 058-265-4141 (Ext. 2851-2855)

4. Private Housing
Please contact Gifu University Co-op (http://www.gucoop.jp/) real estate agencies
HU

UH

and seek information about private housing including boarding and apartment
houses.
5. Comprehensive Renter’s Insurance for Foreign Students Studying in Japan
In Japan, a guarantor is usually required before you can move into a private apartment.
Gifu University can become your guarantor if you have “Comprehensive Renters’ Insurance for
Foreign Students Studying in Japan (sponsored by the Japan Education Exchange and Service andinsurance premium will cost 4,000 yen for one year / 8,000 yen for two years)”. Students who wish to
renew the insurance can extend the insurance for another 6 months (2,000 yen)This insurance consists of overseas travel

insurance (including foreign students liability

insurance and insurance for physical impediment resulting from an injury) and guarantors’
protection fund.
Application procedures and renewal procedures are all available at the Inbound and OutboundStudent Affairs Section. Please check the expiration date to ensure that you have time to renew yourinsurance before expiration
You might get some refund when you terminate your insurance premium due to return to yourhome country.
Please contact the Inbound and Outbound Student Affairs Section immediately for the following

Usituations: bodily injuries, property damages on others or any other serious situations. When you
change your address or any personal information please notify us.

-7-

Ⅴ．Tuition and Other Fees
1. Tuition and Other Fees
Entrance examination fees, admission fees and university tuition may vary depending on each
student.
2.

Tuition Payment
Please follow the proper payment instruction “Notification of Tuition Payment” sent by Gifu
University. If you have any questions, please contact the faculty/graduate school office or theInternational Student Support Section.

3.

Exemption of Tuition Payment
Privately financed degree seeking international students who have financial issues but have an
excellent academic record may be exempted from paying tuition fees (application required). However,
not all applicants are granted an exemption, so everyone must maintain stable financial resources to
pay the tuition in full. Information about exemption will be posted on the bulletin boards in eachfaculty/graduate school when available.
Please contact the Student Assistance Division, Educational Affairs Department for further
information.
Student Assistance Division, Educational Affairs Department: TEL 058-293-2149

Ⅵ．Scholarships
1. Japanese Government Scholarship Student(1) Scholarship Payment
Japanese government scholarship students need to open the Japan Post Bank (Yucho

Bank) savings account at the post office soon after arrival in Japan in order to accept themonthly grant.
When you open a bank account, you will need to present your national health insurancecard.
Be sure to complete your national health insurance procedures at the municipal office before
opening your bank account.
On the first day of each month, Japanese government scholarship students must sign (orinkan) the student identification report at the faculty/graduate school office in order to ensurethat he/she remains enrolled at Gifu University.
After your attendance has been confirmed, monthly grant will be transferred to individual

Yucho Bank accounts.
Note) Japanese government scholarship students who make a temporary return to theirhome countries from the beginning through the end of the month will not be paid the grant forthat month. Also grant money won’t be paid to students who have taken a registered absencefrom school.

-8-(2) Extension of Scholarship Accepting Period
Japanese government scholarship students (undergraduate and research students) canapply for an extension of the period of scholarship.
Gifu University will send notifications to students whose scholarship period expires around
October.
Please take the necessary extension procedure at the faculty/graduate school office.
Also, please note that the decision of extension will be made by MEXT*, and not all
applications are always approved.
*MEXT: Ministry of Education, Culture, Sports, Science and Technology
2. Scholarships for Privately-financed International Students
Various kinds of scholarship programs for privately-financed international students are available.
For more information, please see the reference 4 (P.17) at the end of this brochure.
From fiscal year 2015, Privately-Financed International Student Scholarship Candidates will be
required to apply for some scholarships around July each year. For more information, pleaseconfirm the details at the faculty/graduate school office, the Inbound and Outbound Student Affairs
Section, or AIMS.
Non required Privately-Financed International Student Scholarship Candidates scholarship will
be notified accordingly. Please confirm the details at the faculty/graduate school office or the
Inbound and Outbound Student Affairs Section. In addition, you could confirm the latest
information on the website ( http://www.gifu-u.ac.jp/en/international/current/scholarship_b.html ).

Ⅶ．Health Insurance
1. Public Support for Medical Care Expense(1) National Health Insurance
Every international student under the college student status
must join the National Health Insurance program issued by
the Japanese government. This insurance premium will help you save 70 % of total
expenditure in hospitals and you have to pay only 30% of medical cost your total medical bills.
Application is available at the municipal office of your residence.
The insurance premiums may vary depending on individual household situations.
Your insurance premium is decided by your income, the number of family members, etc.
However, if you are a newcomer to Japan or a student, you can ask for a reduction in yourpremium. If you do not specially request it, you can't get this reduction.
(If approved, the annual premium per person will be a minimum of 21,000 yen).
For inquiries:
National Health Insurance/Pension Plan Division, Gifu City Hall TEL: 058-265-4141 (Main)
2. National Pension System
All people aged between 20 and 60 living in Japan must join the national pension system.
If you can’t pay the pension premium for financial reasons, you can apply for exemption of payment.
-9-After you apply for the exemption system, all or part of the pension premium will be excusedaccording to the amount of income earned the previous year. In case of students, they can apply forthe extension of payment. If it's approved, you don’t have to pay them during the approved period.
For further details:
National Health Insurance/Pension Plan Division, Gifu City Hall: TEL: 058-265-4141 (Main)
3. Health Care
(1) Health Administration Center in Gifu University
The Health Administration Center gives first-aid medical treatments, conducts annual
health check-ups, and provides physical/mental counseling services for Gifu University
students. All students including international students and non-degree seeking students(research students and auditors) have to go through a health check-up every year based on
the School Health and Safety Act. The detailed schedule will be shared through e-mail and
AIMS-Gifu.

http://www.hoken.gifu-u.ac.jp/eng_index.shtml(2) Hospital/Clinic
Having a National Health Insurance is absolutely necessary while you are living in Japan,
since insurance covers 70% of the total medical expenses. Please inform your faculty/graduate
school office as soon as possible if you have any medical issues.
Hospitals and clinics location map is available at;
http://www.hoken.gifu-u.ac.jp/img/eng_clinic_map.pdf(3) Emergency
Please call 119 for ambulance if you or your family/acquaintance become seriously ill or
get injured, and inform them of your exact locations and an accurate report without
panicking. Ambulance fee is free in Japan.

Ⅷ．Daily Life
1. Support in Daily Life
(1) Gifu University International Student Support Association
Gifu University International Student Support Association is an organization which
provides necessary support for international students in their day-to-day activities in order toensure proper and healthy student life. This support and assistance include:
1.

Household Leasing Service
The following household leasing is available for international students while they
are studying at Gifu University. The lending period is for 1 year but can be extended fora maximum of 3 more years. If you would like to apply for leasing service, please visit
the Inbound and Outbound Student Affairs Section.
For Resident of International House : Bicycle
For International students live off-campus :Light stand, refrigerator, electric heater, electric fan,vacuum cleaner, and kerosene fan heater.
- 10 -

2.

Life Support Loan (Short-Term Loan Fund for International Students)
In case that international students urgently need money for living expenses, housing
rent, medical cost, and emergency travel fee (loan money cannot be used towards tuition
payment), they could apply for short-term loan fund (interest free). The maximum
allowable loan amount will be 100,000 yen, and loan application is available only once
per academic year. Repayment must be made within five months from the application
date. For application, please visit the Inbound and Outbound Student Affairs Section.

(2) Other Information
1. Accident and Casualty Insurance
Accident and casualty insurance for students during their educational research
activities covers any unexpected incidents that could happen to you during youracademic studies (including lectures, lab work, practicum, university events,
extracurricular activities, and commuting).
Gifu University International Student Support Association bears the cost of
insurance premiums for privately-financed international students. However, Japanese
government scholarship students and foreign government scholarship students mustjoin and pay this insurance by themselves. Application is available at the Student
Assistance Division, Educational Affairs Department.
2.

New “Futai gakuso” Insurance Policy by JEES for International Students
The Japan Educational Exchanges and Services (JEES) has created a new
insurance policy called “Futai gakuso” for international students to help them live safely
in Japan. This policy covers compensation for injuries and accidents happened within
campus, expenses incurred by family members and compensation liability.
International students are advised to purchase this insurance policy. Anyone that isinterested in this insurance, please consult the Student Assistance Division,
Educational Affairs Department.

3.

Comprehensive Student Mutual Insurance
Gifu University Co-op offers fire insurance and travel insurance as well as life
insurance which cover injuries, illnesses, hospitalization and hospitals/clinic visits.
Please ask Gifu University Co-op for further information.

(3)Public Transportation
1.

Student Discount SystemStudent discounts are only available for degree-seeking students (only in cases thatyour one way commute by JR train exceeds 100km). Please find the automatic student
discount certificate issuance machines located in the Educational Affairs Department
and the University Hall to obtain a certificate.

2.

Ayuka Bus Card
Gifu Bus Co., Ltd. issues “Ayuka Bus Card” for commuting.
Bus card application is available at Gifu University Co-op.

(4) Safety in Life
1.

Traffic Rules and Regulations- 11 -

The number of traffic accidents has been rising sharply these days. Please observe
traffic rules and regulations and to avoid any traffic accidents.
2.

BicyclePossessing a bicycle is a convenient and inexpensive mode of transportation,
especially if you live close to campus. However you must use extra caution when you
ride a bicycle. In Japan, bicycle owners are required to register their bicycles under thecrime prevention bicycle registration system in order to prevent bicycle theft. Pleaselock your bicycle at all times, and park at designated parking lots.

3.

Driving a Car and Riding a Motorcycle
We do not recommend that international students own or drive cars in Japan. In
particular, newly-arrived international students who are not used to driving in Japanare more likely to get into traffic accidents. Should you get into an accident, you may
need a substantial amount of compensation money and other expenses.

Pleaseconsult with your instructor before you drive a car in Japan.
*1 Drivers License in Japan:
There are three ways you can obtain a driver’s license in Japan. First, complete adriving lesson and take a written test at designated examination sites. Second, take awritten test and a driving test also at designated examination sites. Third, switch yourinternational driver’s license to a Japanese driver’s license.
Only holders of international driver’s license issued by The Geneva Convention on Road
Traffic are permitted to drive in Japan. An international driver’s license plus a driver’s
license from your home country will allow you to drive in Japan for up to one year fromthe date of issue of the international license. Under Japanese law, for anyone, who isregistered as a resident or as a foreign national in Japan, and who leaves and re-enters
within three months, the above mentioned one year duration will not start anew.
It means that even if you leave and re-enter Japan with your newly issued genuineinternational driving permit, driving with that permit will be considered to be driving
without license, upon returning to Japan within three months after that departure.
Please carefully note that under the above situation, YOU ARE NOT ALLOWED TO
DRIVE IN JAPAN!
*2 When you get your own car:Auto insurance consists of two main components; the “compulsory
insurance(automobile damages compensation insurance)” and an “optional insurance”. All
automobile owners are required to obtain the compulsory insurance by law. The optional
insurance covers the compensation payment exceeding the limit of payment covered by
the compulsory insurance and also covers items of insurance not covered by thecompulsory insurance. The optional insurance is valid for the following items which are
not covered by the compulsory insurance: property damage, damage to third party
vehicle, damage to your own vehicle, injuries to the driver or passenger while driving,
etc. Please make sure you also purchase an optional insurance.
*3 Parking permit:- 12 -

Both “Parking Permit” and “Pass Card” are necessary for anyone to driving a car to
Gifu University. Please apply to the faculty/graduate school office.
4.

Traffic Accidents
If you are involved in a traffic accident, remain calm and follow the following
procedures:(1) If anyone is injured, call 119 immediately for an ambulance.
.

(2) Report the accident to the police (Call 110) and obtain a “Traffic Accident Certificate”
U0from the police.
(3) Remove anything from the accident site which may disrupt traffic flow.
(4) Must note the following information in case of a car collision, crash, etc.: driver’s
name, address, and telephone number, date of birth, work place, and license plate
number.
(5) Report the accident to the faculty /graduate school office.
5.

Disaster Prevention
Japan is an earthquake-prone country and extra precautions are necessary.
Creating an earthquake preparedness plan can help you to know what to do in case anearthquake strikes. Please also attend a natural disaster prevention drill organized by
the International Student Support Section which is intended for residents of the Gifu
University International House.

- 13 -

Ⅸ．Family Affairs
Inviting your family to Japan will serve as a mental and emotional support. However, sometimes
even small family issues can become a burden on your studies. Therefore, we do notrecommend that you invite your family to Japan until you get used to living inJapan.
1. Application of “Dependent” Visa Status(1) Application of Certificate of Eligibility
International students who are capable of providing stable financial
support for their family could apply for certificate of eligibility for his /her family (limited to a
spouse and children) to stay in Japan. Please contact the Inbound and Outbound Student
Affairs Section for details.
(2) Permission to Extend Period of Stay
Period of stay varies from 15 days to unlimited depending on status of residence.
Since the period of stay for dependent visa is limited, he/she can apply for extension
depending on the situation. You will need to take the necessary steps at the appropriate
immigration bureau before your initial period of stay expires.
(3) Notification of Child Birth
After a baby is born, either mother or father must submit a birth notification to themunicipal office within 14 days from the child’s birth and apply for certificate of eligibility at
the Immigration Bureau within 30 days from birth.
2. Childhood Education(1) Nursery School
Nursery school provides child care to support parents who are working or studying
during the day. Please ask the Nursery School Division, Gifu City Hall for details including
entry procedures, child-care fees, etc. (TEL: 058-265-4141, Ext. 2211)(2) Kindergarten
Children aged three to six (before entering elementary school) can enter kindergartens.
Application procedures and child-care fees may vary depending on whether it is a public or a
private kindergarten. Please consult each kindergarten facilities formore information.
(3) Elementary School and Junior High School
Elementary and junior high school education is compulsory inJapan, but not for foreign nationals. However, they can also enter
Japanese schools and study with Japanese children if their parents or guardians wish to and
if it’s approved by the schools. Please consult the School Guidance Division, Gifu City Board of
Education for details. (TEL: 058-265-4141, Ext. 6364)
3. Work Permit for Dependent Visa holder ( for family members)
In principle, dependent visa holders are not permitted to work in Japan. However, they could
apply for a work permit at the Immigration Bureau. If it’s approved, they can work in Japan for up
to 28 hours per week.
- 14 -

岐阜大学の組織図

学部
Faculties
岐阜大学
Gifu
University

大学院
Graduate
Schools

資料１
Reference 1

Organization of Gifu University

大学本部

Central Administrative Office

監査組織等

Audit Office

教育学部

Education

地域科学部

Regional Studies

医学部

School of Medicine

工学部

Engineering

応用生物科学部

Applied Biological Sciences

教育学研究科

Education

地域科学研究科

Regional Studies

医学系研究科

Medicine

工学研究科

Engineering

自然科学技術研究科

Natural Science and Technology

応用生物科学研究科

Applied Biological Sciences

連合農学研究科

United Graduate School of
Agricultural Science

連合獣医学研究科

United Graduate School of
Veterinary Sciences

連合創薬医療情報研究
科

United Graduate School of Drug
Discovery and Medical
Information Sciences

図書館

University Library

教育推進・学生支援機構

Organization for Promotion ofHigher Education and Student
Support

研究推進・社会連携機構

Division for Research
Development and Outreach

地域協学センター

Center for Collaborative Studywith Community

情報連携統括本部

Head Office for Information
Management

グローカル推進本部

Head Office for Glocalization

日本語・日本文化教育センター Center for Japanese Language and Culture

研究施設

Research Facility

流域圏科学研究センター River Basin Research Center

共同教育研究支援施設

Education, Research,and Support Facilities

全国共同利用施設

National Collaboration Center※H29.4.1入学生より自然科学技術研究科へ

図書館
医学図書館

Central Library
Medical Library

生命科学総合研究支援センター Life Science Research Center

保健管理センター Health Administration Center

医学教育開発研究センター
Medical Education Development Center

-16-

Faculty of
Education

Faculty ofRegional
Studies

Center for
General
Education

Bus Stop

Cafeteria

Fitness Room
Mon.-Sat.
9:00AM-9:00PM

Information Management Core･Using computers

University Hall,
Career Center,
CO-OP, Cafeteria,ATM

Student Status･International House Application

House should apply to the International
Student Support Section.）･Entrance Examinations･Temporal and Eternal Withdrawals･Non-degree Student’s Certificate ofPart-time Job･Notice of Temporary Leave･Scholarships･Tuitions･Japanese Language Courses･Registration of classes･Application of Scholarship Certificate･Issue of Transcript･Notice of Changing Address･Notice of Accidents, etc.
･Parking Permission（Residents of Int’lthe most up to date information!
･Application for Permission for

Procedure at faculty /graduate school’s office･See the bulletin board every day and check

Reference 2

Student Affairs Department･Tuition Fee Exemption (Only for degree-seeking students)･Sports Facilities Application for Use (Fitness Room, Swimming
Pool, Gym, and Tennis Court)･Re-issue of Student IC Card, Student Discount, Certificate ofStudent Status, Certificate of Expectation to Graduate（Onlyfor degree-seeking students）･The Lost and FoundInternational House

United Graduate
Schools of Agricultural
and Veterinary Sciences
Faculty of Applied
Biological Science

Faculty ofEngineering

International Student Support Section
Mon - Fri, 8:30AM – 5:15PM･Application forms for the Immigration Bureau･Emergency Loans, Comprehensive Student Mutual Insurance,
Comprehensive Renter’s Insurance･Home Stay and Exchange Program’s Application

MINISTOP
Convenience Store
7:00AM-10PM

University Library, Learning Commons
Opening hours: M-F 9:00AM-9:30PM
Sat.10:00AM-4:00PM･Borrowing books･Using computers

Health Administration Center
Opening hours: M-F 8:30AM-5:00PM
First aid, physical and mental consultation

United Graduate
School of Drug
Discovery and Medical
Information Sciences

School of Medicine

University Hospital
Post Office (1F)

School of Medicine,
Nursing Course

Kurono Student
DormitoryCampus Map

Center for Japanese Language and Culture
ISC Lounge
Mon.-Fri. 10:00AM 5:00PM
TEL 058-293-3392

Reference 3

List of Residence and Registration Procedures

Types of Application
1. Moving –in Notice

Documents to be Submitted

Place forApplication

1. Residence card (or Alien Registration Card)

Gifu City Hall

2. Passport(1F Citizen Affairs* Within 14 days from date of entry into Japan or moving

Division)date.
2. National Health

Please join the National Health Insurance System when

Insurance System

you go to the municipal government office to submit yourmoving - in notification.

3. National Pension

For the specific information, please ask to the National

Gifu City Hall

Health Insurance/Pension Plan Division at the city hall.

(2F National
HealthInsurance/Pension
Plan Division)

4. Application for

1. Application form for extension of period of stay

Immigration

Permission to Extend

2. Certificate of Enrollment

BureauPeriod of Stay

3. Academic Transcript(Please see
Page 3to 4)* Research students are required to submit a certificate
outlining the details of their research issued byuniversity faculty.
4. Financial Support Information Form
5. Passport
6. Residence card (or Alien Registration Card)
7. Application fee: 4,000 yen* You may be required to submit additional information
including proof of your expense payment abilities,
resume and certificate of your final schooling if the
Immigration officer deems them necessary after
reviewing your submitted information (for example, due
to poor academic performance).
5. Activities not includedin Visa Status (Work

1. Application form for a permit to engage in an activity
other than that permitted under the status of residence-17-

Immigration
Bureaupermit : Part-time
Employment)

previously granted
2. Passport(Please see
Page 3 to 4)

3. Residence card (or Alien Registration Card)
4. Papers detailing the intended activities* No fees necessary for this process.

Be sure to present your residence card

Immigration(or Alien Registration Card) at departure.

BureauAlso please check the(Please see(If you will be back tobox of embarkation

Page 3 to 4)

Japan within 1 year :card for re-entrant toSpecial Re-Entry

use this system.

Permit System)

If your period of stay

6. Temporary Leave and
Re-Entry Permit

expires within 1 year after your departure, please
ensure that you re-enter Japan before the expiration ofyour period of stay.
* No fees necessary for this process.
(If you are planning to

If you are planning to leave from Japan for more than 1

leave from Japan for

year, you need to get re-entry permit. You need to bringmore than 1 year :followings to the immigration bureau.

Re-Entry Permit )1. Application form for a re-entry permit
2. Student ID card or Certificate of Enrollment
3. Passport
4. Residence card (or Alien Registration Card)
5. Application fee: 3,000yen

7.Changes andRegistered Matters

1. Application for Change in Status of Residence

Immigration

2. Proof for change of status of residence

Bureau(information to clarify your reason for application)
3. Passport(Please see
Page 3 to 4)

4. Residence card (or Alien Registration Card)
5. Application fee: 4,000yen-18-

8. Inviting Family
Members to Live with
You in Japan

1. Application for Certificate of Eligibility

Immigration

2. Documents certifying the relationship between the

Bureaustudent (supporter) and the family. This can either be a

(Please see

domiciliary register, marriage certificate or birth

Page3 to 4)

certificate showing the relationship to the supporter.
3. The student’s (supporter’s) Residence card (or Alien
Registration Card) or a copy of his/her passport
4. Documents certifying the income of the student(supporter) (Information to prove that the student iscapable of supporting his/her family.)* The international student’s Certificate of Enrollment* An account balance certificate of a bank account held by
the student or a certificate of money transfers* Certificates showing scholarship information including
amount and period
5. Self-addressed and stamped envelope(As a simple registered mail with 450 yen stamp)

-19-

-20-

Rotary Yoneyama

ロータリー米山記念奨学会

Scholarship Foundation

Sato Yo International

2017Spring2016 Autumn

佐藤陽国際奨学財団

2017 年 4 月期

2016 年 10 月期および

Name

名称

し ひ がいこくじんりゅうがくせいむ

しょうがくきんねんど

year

Previous

前年度8 月Aug.

year

Previous

前年度6 月Jun.

PeriodApplication

募集時期

2月
February

10 月
October

Results

ent of theAnnouncem

結果通知¥100,000(U)¥140,000(G)¥150,000(U)¥180,000(G)

Payment

Monthly

月額
期間

Min.
in
official
course period

theRemaining

number of years

The

年限まで

正規の最短修業在籍する課程の2017 年 4 月から2年
2 years

Duration

7dUnlimite

制限無し

endation

Recommof

Number

Max.

大学推薦枠

45

－

Regions, Major, etc)

Limit

－

Asia, South Asia

(Region)Southeast

南アジア(地域)東南アジア(Nationalities,

Requirements

国籍・専攻など

Age

制限

年齢

私費外国人留学生向け 奨 学 金（2017年度）
Scholarships for Privately-Financed International Students 2017

制度申込の必要※不可－

Ineligible

Required必要

Not Required

不要

Requirement

Application

Candidates

Scholarshipee-seeking Student

Student

International
Non-degry ofPrivately-Financed

請の可否

Eligibilit

者」

非正規生申

留学生民間奨学生候補「岐阜大学私費外国人

Reference 4

-21-

Koryu Kyokai

Previous

Nitori Shougaku Zaidanyear

前年度9 月Sep.

Association

帝人久村奨学生（博士課程）(Doctoral Course)

Foundation Kumura

year

Previous

Previous

Japan-China friendship

Teijin Scholarship

前年度9 月Sep.

公益財団法人日本中国友好協会year

前年度8 月Aug.

似鳥国際財団

year

Previous

交流協会（国内採用）

year

Previous

前年度8 月Aug.

前年度8 月Aug.

Heiwa Nakajima Foundation

平和中島財団

12 月
December

3月
March

3月
March

2月
February

3月
March¥60,000¥70,000¥110,000¥144,000(M)¥145,000(D)¥100,000

the official

1年
1 year

1年
1year

2年
2 years

course perioddUnlimite

制限無し

dUnlimite

制限無し

dUnlimite

制限無しdnumber of years
Remaining in

Unlimite

制限無し

1 (U)
1 (G)

The Min.

年限まで

正規の最短修業在籍する課程の2017 年 4 月から1年
1 year

－

35

－

35

－

Science－(Major) Social(専攻)社会科学系,(Region)China(地域)中国－(Region)Taiwan(地域)台湾－Ineligible

不可

Ineligible

不可Eligible可Eligible

可－必要

Not Required

不要

Not Required

不要

Not Required

不要

Not Required

不要

Required

-22-

Previous

year

International

Scholarship

Previous

Sagawa Scholarship Foundationyear

前年度 2 月Feb.

year

Previous

前年度 2 月Feb.

year

Previous

佐川留学生奨学財団(Master Course)

Foundation Kumura

Teijin Scholarship

帝人久村奨学生（修士課程）

Scholarship Foundation

International

2017 Spring Sato Yo

春期佐藤陽国際奨学財団

前年度11 月Dec.

Dec.

Mitsubishi Corporation2017 年４月期

前年度12 月year

Previous

三菱商事留学生

Iwatani Foundation

前年度11 月岩谷直治記念財団研究助成
Nov.

5月
May

6月
June

2月
February

3月
March

1月
January¥100,000¥50,000¥150,000(U)¥180,000(G)¥100,000(U)¥150,000(G)¥150,000

2年
2 years

1年
1 year2年
2 years

course period

the official

Remaining in

number of years

The Min.

年限まで

正規の最短修業在籍する課程の2017 年 4 月から1年
1 year

制限無し

1 (U)
1 (G)

d

Unlimite

制限無し

dUnlimite

制限無し

2

d

Unlimite

27
(U)
35
(G)

－

－

－

30
(M)
35
(D)

Asia

(Region) Southeast(地域) 東南アジア－

South Asia

Southeast Asia,(Region)東南アジア，南アジア

(地域)

－

Science(Major)Natural(専攻)自然科学Southeast Asia

East Asia,

アジア(Region)(地域)東アジア，東南－Ineligible

不可

Ineligible

不可－Eligible可Required必要

Not Required

不要

Not Required

不要

Required必要

Not Required

不要

-23-

Previous

朝鮮奨学会奨学金

Korean Scholarship Foundationyear

前年度 2 月Feb.

Previous

year

JEES Scholarship for

study

(修学)

JEES 留学生奨学金

learning

Previous

the promotion of

前年度 2 月Feb.

Japanese language

JEES Scholarship for(日能)

JEES 留学生奨学金

Previous

Docomoyear

前年度 2 月Feb.

ドコモ留学生奨学金

year

前年度 2 月
Feb.

7月
July

7月
July

7月
July

7月
July

￥30,000￥50,000¥120,000(M)¥25,000(U)¥40,000(M)¥70,000(D)

2年
2 years

2年
2 years

2年
2 years

1年
1year

1

制限無
し
Unlimited

2 (M1)

1 (U)
1 (G)

－

－

－

30
(U)
40
(G)

－

in2017(N1 level)

conducted in Japancandidates of JLPT

ability : Successful

requires JapaneseThis scholarshipる。

試験一級合格者に限2017 年度日本語能力

Processing

Information

Technology(Major)Information

通信技術，情報処理(専攻)(Region) Asia

(地域)アジア

Korean(Region)

韓国籍・朝鮮籍

(地域)

－

－

－

－

必要

Not Required

不要

Not Required

不要

Required必要

Required-24-Foundation

Scholarship

Otsuka Toshimi

大塚敏美育英奨学財団

Gifu International Center

岐阜県国際交流センター

JASSO Honors Scholarship

学習奨励費

Overseasfor Students From

Ajinomoto Scholarship

味の素奨学会奨学金

4月
Apr.

4月
Apr.

4月
Apr.

4月
Apr.

7月
July

7月
July

6月
June

6月
June

－

(国籍)アジア,アラブ,－Nutrition, Health(Major)Food,(専攻)食,栄養,保健America(Major)Medicine,
Pharmacy, Biology,

経営学

栄養学，体育学，工学，

医学，薬学，生物学，

Russia , Czech(専攻)年額)dUnlimite(Nationality)Asia,
Arab, Africa, Brazil,

per annum¥2,000,000(

per annum(年額)¥1,500,000

シア,チェコ

38

－

－

30

アフリカ,ブラジル,ロ

制限無し

1

U:1,
G:2

2

年額)

1年
1year

1年
1 year1年
1 year2年
2 years

per annum¥1,000,000(¥30,000¥48,000¥150,000(G)

Asia, Africa, Southカ,南米地域(Region)(地域)アジア，アフリ

Ineligible

不可－

Not Required

不要

Required

必要不要
Not Required

可Required必要

Eligible

Ineligible

不可

-25-

Career development

JEES Scholarship for(就職促進)JEES 留学生奨学金

Scholarship Foundation

Sato Yo International

2018 Spring

2017Autumn

佐藤陽国際奨学財団

2018 年 4 月期

2017 年 10 月期およびGifu University

岐阜大学学資援助金

7月

6月
Jun.

6月
Jun.

11 月
November

10 月
October

7月
July¥30,000¥150,000(U)¥180,000(G)¥30,000

1年
1 year2年
2 years

1年
1 year1dUnlimite

制限無し

5

－

－

－

JLPT(N1 level)

candidates ofSuccessful

Japanese ability :university andprogram at Gifu

Career development

requires joining theThis scholarship

一級合格者に限る。

かつ日本語能力試験

グラムに参加する者

留学生就職促進プロ

Asia, South Asia

(Region)Southeast

アジア(地域)東南アジア，南－Administration

BusinessEngineering,education ，Dietetics , PhysicalIneligible

不可

Ineligible

不可－

Not Required

不要

Not Required

不要

Required

必要

-26-

9月
Sep.

11 月
November
per annum(年額)¥120,000
1年
1 year3－

生)Student)eAfrica , Middle andNear East(Exchang

Eligible

Asia, South Asia,(Region)Southeast

近東

アジア，アフリカ，中Not Required不要○奨学金の最新情報は以下の URL で確認できます。○
http://www.gifu-u.ac.jp/international/current/scholarship_b.html※平成 30 年度より岐阜県国際交流センター奨学金の募集はありません。
Gifu International Center will not accept Scholarship applications from 2018

(U)は学部生，(G) は大学院生，(M) は修士課程，(D)は 博士課程を表します。
U: Undergraduate Student, G: Graduate Student, M: Master course, D: Doctoral course※「岐阜大学私費外国人留学生民間奨学生候補者制度」は，前年 6 月頃に募集をしています。
The application period of 「Privately Financed International Student Scholarship Candidates Application」is in June the previous year.
※平成 30 年度は日本政府(文部科学省)奨学金（国内採用）の公募はありません。
Japanese Government (MEXT) will not accept MEXT Scholarship (Domestic Selection) applications for 2018.

Gifu Minami Lions Club

岐阜南ライオンズクラブ

可
(交換留学

(地域)東南アジア，南Reference
Contact
Page

PeriodProcedures

January March,
JluySeptember

Application for International House
Building

6

Faculty/Graduate School Office, etc.

Application for Japanese Language
Course of International Student Center

2

Faculty/Graduate School Office, etc. Twice a year (Feb & Sep)

Obtain Residence Card2

Airport for Immigration

Confirmation of Resident Status
Registration of Residence
Join National Health Insurance/National
Pension System
Notification Card for 'My Number' will
be notified

3

Municipal Offices

8

Municipal Offices

Orientation of Faculty/Graduate School-

Faculty/Graduate School Office

Research GuidanceIssue Student(User) ID and Password
for Campus Information Services-

Instructor-

Faculty/Graduate School Office

New Student Orientation-

Health Check-Ups

9

Inbound and Outbound Student
Affairs Section
Health Administration Center

Accident and Casualty Insurance

9

Educational Affairs Department

Open a bank account
Submit the change of address
notification/Moving-out
notification/Moving-in notification
Notification of address change
Extend period of stay
Notification of Extension of the Valid
Period of the Residence Card-

Post Office/Bank3

Municipal Offices3
3

Faculty/Graduate School Office
Immigration Bureau-

Faculty/Graduate School Office

Notification of Temporary Exit

4

Faculty/Graduate School OfficeRe-entry Permit
Application for Scholarships
Absent from/Return/Leave from
University

4
7

Immigration Bureau
Faculty/Graduate School Office-

Faculty/Graduate School Office

Application for Tuition Fee Exemption

7

Educational Affairs Department,
Student Affairs Division

Please make sure the application period and method

Application for extension/refusal for
Japanese Government Scholarship

8

Faculty/Graduate School Office

Only international students for Japanese
Government Scholarship

6

Inbound and Outbound Student
Affairs Section-

Faculty/Graduate School Office-

Faculty/Graduate School Office-

Municipal Offices-

Municipal Offices-

Airport for DepartureApril

As needed

Before you
leave

Application and renewal for
Comprehensive Renter's Insurance
Application for receipt and refusal of
Return Travel Expense for Japanese
Government Scholarship Students
Entry of Submitted Documents for
Immigration Bureau
Submit Moving-out notification
Return of Notification Card/My Number
Card
Cancel and return of National Health
Insurance/National Pension System
Return of Residence Card

Immigration Bureau

Keeping
staying inJapan

Change your visa status

Remarks

Residence Card is not issued to the students who
granted admission to stay for 3 months or less
Make sure it's Student Visa
Get your address written to the Residence Card

All new international students need to attend (Apr &Oct)
Gifu University joins this insurance for privatelyfinanced students

Need a permit from the faculty instructor before
departure
There is a system for Re-entry Permit

Only international students for Japanese
Government Scholarship

When finding a job in Japan（Student Visa → Work Visa）
When being a researcher（Student Visa → Cultural Activities Visa）

4
Faculty/Graduate School office

When continuing to look for a job（Student Visa → Designated Activities Visa）