FIS Covid-19
Prevention Guidelines

September 2020 (v2)

CONTENTS
1.

RISK ASSESSMENT AND MITIGATION CHECKLIST2.

APPOINTMENT OF A COVID-19/HEALTH COORDINATOR

3.

PREVENTION & MITIGATION PLAN AND ITS COMMUNICATION

4.

HEALTH QUESTIONNAIRE, TESTING PROTOCOL AND FIS PASSPORT5.

REPORTING POLICY IN CASE OF A PARTICIPANT’S ILLNESS & EVENTTASK FORCE ACTION

6.

FIELD OF PLAY SET-UP AND SERVICES - CONSIDERATIONS

7.

ARRIVAL/DEPARTURE & OTHER TRANSPORT SERVICES - CONSIDERATIONS

8.

ACCOMMODATION & MEAL SERVICES - CONSIDERATIONS

9.

SPECIFIC SERVICES FOR OTHER GROUPS (E.G. MEDIA, DATA&TIMING)- CONSIDERATIONS10.

WEARING A MASK/FACE COVERING11.

EXECUTIVE SUMMARY OF OBLIGATIONSINTRODUCTIONFIS Covid-19 Prevention Guidelines

FIS COVID-19 Prevention Guidelines

FIS recognises the importance of maintaining the safety, welfare and discipline of everyone
involved at FIS Events, including the athletes, coaches, FIS staff, local organising committee
members, volunteers, and spectators.
Organised Sport can serve as a role model for managing the necessary conditions to organise
safe events, which the authorities are introducing in all sectors of society. FIS Events are alreadystructured following defined rules and regulations throughout the event and the participants are
disciplined in respecting these.
These FIS COVID-19 Prevention Guidelines provide advice relevant for the circumstances specificto FIS events based on information and publications from the World Health Organisation (WHO)and the IOC Medical Department, as well as best practices gained by FIS, its technical staff, theMedical Committee and other International Federations. The advice is designed to assist setting
up various processes for the care and welfare of all participants at the Event. This second editionof the Guidelines take into consideration that the knowledge evolved rapidly and therefore basic
information on the virus and hygiene measures have been removed since they are well known.
Event Organisers shall ensure that adequate measures are in place to protect the health of allparticipants and that they can have access to immediate medical care. Preventative measures
to stop transmission of infection as well as mitigation measures to minimise the risk of infection
shall be put in place.
The Local Organising Committee is required to include responsible Health Authorities to support its work with establishing the appropriate measures and to stay updated in terms of latest
developments and local regulations. Local/National regulations prevail over the requirements
and recommendations in these guidelines.

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FIS Covid-19 Prevention Guidelines

FIS COVID-19 Prevention Guidelines

Please also refer to latest FIS communications on the Information Hub created:FIS Information Hub COVID-19
Support of FIS
FIS expertise is permanently available to the Local Organising Committee, as well as all othergroups and persons in regard specifically to the FIS Covid-19 World Cup Risk Management
and Testing Protocol through the FIS Covid-19 Expert, Rasmus Damsgaard. For other Covid-19
medical and health-related matters the members of the FIS Medical Committee Covid-19 ProjectGroup are at disposal. For non-specific matters other persons will manage the question including
the FIS Competition Management, Secretary General and a network of expertise in a wide rangeof areas.
Contact
The FIS Medical Committee C-19 Support Group and the FIS Expert for Testing and Hygiene
can be contacted through c19support@fisski.com.

51. RISK ASSESSMENT
AND MITIGATIONCHECKLISTFIS Covid-19 Prevention Guidelines

RISK ASSESSMENT AND MITIGATIONCHECKLISTFIS events, specifically the FIS World Cup and World Championships are high profile international
sporting events and as such count as “mass gatherings” under the World Health Organisation(WHO) definition.
Planning for mass gatherings includes conducting a risk assessment to determine the overall riskof disease spread. In view of the Covid-19 outbreak, the WHO together with the IOC and experts
have developed a disease-specific and event-specific risk assessment and mitigation checklist
for sport events. The template can be found below (“Risk Assessment Tool”).
The excel tool includes all factors from the general WHO risk assessment and tool for mass
gatherings as well as additional factors relating to sporting events, to enable Event Organisers
to determine a more accurate overall risk score.
It is recommended to use the tool in it’s excel spreadsheet format since the scores are automatically calculated there. After the tool has been completed, the scores in the excel sheet for both
sections need to be entered into the decision matrix found on the final tab (“Overall Risk Score”).
It is crucial that the risk assessment is conducted with the responsible local public health authorities and that the necessary personnel with expertise in mass gatherings, risk assessment,
epidemiology, and infectious disease control measures are included from the initial stages ofplanning. The national and local public health authorities in your country will know how to conduct a health risk assessment. There are also WHO Regional Offices who can be contacted for
additional support if needed. It is further advised that the risk assessment is also carried out with
input from further relevant partners and experts in specific areas relating to the event, including
the National Ski Association, FIS Medical Committee C-19 Support Group and Technical Officials,
medical providers, etc).

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FIS Covid-19 Prevention Guidelines

RISK ASSESSMENT AND MITIGATIONCHECKLIST

Please make yourself familiar with the following WHO publications:

Questions & Answers: Mass gatherings
Key planning recommendations for Mass gatherings in the context of the current COVID-19
outbreakConsiderations for sports federations/sports event organisers when planning mass gatheringsin the contact of COVID-19
Guidance for the use of the WHO Mass gatherings Sports: addendum risk assessment tools in
the context of COVID-19
Number of daily new confirmed Covid-19 cases globally
Questions & Answers: COVID-19
Clean Hands protect against infectionMore specific publications (accommodation, travel, etc) can be found on who.int
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2. APPOINTMENT OF A
COVID-19/HEALTH
COORDINATORFIS Covid-19 Prevention Guidelines

APPOINTMENT OF A COVID-19/HEALTH
COORDINATOR

The Organiser is required to appoint a capable Covid-19/Health Coordinator (preferable an expert
in infectious diseases) whose responsibilities shall be as follows:-

Close and regular contact with public health authorities (link between LOC and healthauthorities)
Up-to-date knowledge of the national health directives
Advising the LOC on the prevention and mitigation measures
Advising the LOC on the testing protocol in line with FIS guidelines and/or national rules
Advising the LOC on protocol for management of suspected Covid-19 cases
Responsible for the Prevention and Mitigation Response Plan

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3. PREVENTION &MITIGATION PLAN AND ITSCOMMUNICATIONFIS Covid-19 Prevention Guidelines

PREVENTION & MITIGATION PLAN AND ITSCOMMUNICATION

Every Organiser is required to compile a document summarising the Covid-19 prevention andmitigation measures planned and undertaken that are established in accordance with local rules
and regulations. This can be for example a dedicated document, and/or integration in the Event
Medical Guide, or similar.
A communication of the measures shall also be published and sent to all other accredited
participants (e.g. broadcasters, media, sponsors, data&timing service partner, etc). Spectator
information shall also be prepared and communicated with ticket sales and/or other channels
e.g. social media.
It is crucial that all provisions in place are communicated clearly to all participants in advancethrough channels identified as adequate.
The communication shall include contact details of the LOC Covid-19 Coordinator for the medical
response plan, as well as exact provisions of the local procedures and contact details in case of
Covid-19 related symptoms (telephone hotline, or similar). Make sure that the local procedures
are applicable for international participants (in some countries the contacts may be different fornationals vs. non-nationals of the respective country).
In case a national CONTACT Tracing App is available for download, please also include this in
the communication (clarify whether also available for the use of non-nationals).

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FIS Covid-19 Prevention Guidelines

PREVENTION & MITIGATION PLAN AND ITSCOMMUNICATION

One of the core elements shall be creating various bubbles (“FIS Snowflakes”)
whereby groups who are being regularly
tested and disciplined to follow rules andregulations shall be limited to interact withpersons not being subject to strict protocols. (examples of separations: teams– spectators; LOC persons working withteams – other LOC group not interactingwith Snowflake groups).

Key pillars – PROMOTE

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4. HEALTHQUESTIONNAIRE,TESTING PROTOCOL &FIS PASSPORTFIS Covid-19 Prevention Guidelines

HEALTH QUESTIONNAIRE, TESTING PROTOCOL &FIS PASSPORT

Covid-19 FIS Passport Application
Every person requesting accreditation for a World Cup event must have a Covid-19 FIS Passport.
An electronic application will be made available for self-registration by these individuals, andentries must also be made by the individual itself.
The application will have three functionalities:- recording of test dates and results- whereabouts entries- health questionnaire
Responsibility and Discipline of all Persons
In order to ensure the FIS World Cup and an event is not placed at risk from a Covid-19 outbreak and consequences, it is the responsibility of every person to adhere to the policy, follow allprocedures and instructions and behave in a disciplined manner at all times.

A breach of discipline protocol will lead to withdrawal of accreditation, such as going to locations withothers present that are not subject to the protocol,
i.e. bars, hotspots during the Event.

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5. REPORTING POLICY IN
CASE OF A PARTICIPANT’s
ILLNESS & EVENT TASKFORCE ACTIONFIS Covid-19 Prevention Guidelines

REPORTING POLICY IN CASE OF A PARTICIPANT’s
ILLNESS & EVENT TASK FORCE ACTION

The Event Organiser must have direct contact to local health authorities to assist teams andother participants to immediate medical care as well as access to Covid-19 testing if required. (Ifpossible, indicating costs of the testing.)
The Event Organiser shall issue a Reporting Policy in its Covid-19 prevention measures document listing the required behaviour of team members and other participants in line with national
regulations. The policy shall be clearly communicated to the teams and other participants, aswell as provided to FIS for publication prior to the event, as part of the event information on the
FIS Website calendar section.

Make it clear in the communication, that all
participants are required to fully comply with therespective Policy communicated by the Event
Organiser.

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FIS Covid-19 Prevention Guidelines

REPORTING POLICY IN CASE OF A PARTICIPANT’s
ILLNESS & EVENT TASK FORCE ACTION

The FIS recommended reporting line is as follows. It may require adaptation according to national
regulations and available medical coverage:

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FIS Covid-19 Prevention Guidelines

REPORTING POLICY IN CASE OF A PARTICIPANT’s
ILLNESS & EVENT TASK FORCE ACTION

If the test result returns positive for COVID-19, thenEvent Task Force Action- The FIS Event Task Force which consists of one senior management representative from
FIS, the LOC and NSA and the LOC Health Coordinator representing the national healthauthorities to instruct the person of their obligations. In accordance with the national authorities procedures, this will require immediate isolation and self-quarantine and declarationof contact persons during the past 72 hours. All persons in current contact with the positive
test carrier must undertake a PCR test and self-quarantine until their result is received.
- Communication of the positive test and consequences, notably in the case of an athlete,
e.g. non-eligibility to compete for a defined number of day/s will be communicated inaccordance with the FIS Covid-19 Communications Policy (annex 2 of the FIS Covid-19
World Cup Risk Management and Testing Protocol).
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6. FIELD OF PLAY SET-UP
AND SERVICES CONSIDERATIONSFIS Covid-19 Prevention Guidelines

FIELD OF PLAY SET-UP AND SERVICES CONSIDERATIONSIn accordance with Health Authorities regulations and instructions, ensure hand-washing access(soap and paper towels), alcohol-based hand-gel and hygiene facilities at multiple locations
throughout the venue facilities. Review waste management and cleaning plan.
Install hygiene signage across all venues, changing rooms, training facilities (accredited zones, aswell as spectator areas). The displays shall remind everyone to maintain a high level of personal
hygiene, respiratory etiquette, including hand-washing and minimising physical contact (1,5 - 2
meter distance).
Review the venue set-up to minimise flow of people in all areas.
Review organisation and flow within areas that require closer distances between persons suchas the pre-start area, start area, etc. (depending on discipline and facilities/requirements).
Strictly limit and control the number of people in each zone (especially start and finish areas).
More specific and further developed recommendations based on the summer version of this Guide
are now included in the information you will receive directly from the FIS Race Management teams
and will include discipline specific recommendations.

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7. ARRIVAL/DEPARTURE &OTHER TRANSPORTSERVICES

FIS Covid-19 Prevention Guidelines

ARRIVAL/DEPARTURE & OTHER TRANSPORTSERVICES

Review the logistics plans with the following considerations:-

Limit number of persons per transportation to allow required distance in the bus/car/minivan
Transportation plan to separate teams/groups
Re-confirm with teams/groups whether own transport can be organised
Minimise grouping of different teams/groups in one transportation
Consider for LOC-appointed drivers to wear a mask

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8. ACCOMMODATION &MEAL SERVICESFIS Covid-19 Prevention Guidelines

ACCOMMODATION & MEAL SERVICES

It is recommended that the LOC has early contact with the accommodation management toreview their policies. Hotels are already required to establish the necessary measures to protect
the health and welfare of their guests. Depending on the facilities additional options may include
for effectively separating teams from each other, as well as from hotel personnel, and other hotel
guests. These may include:
Accommodation- Teams accommodated on the same floor, access to hotel facilities through stairs (to avoid
elevators); try to separate from other hotel guests- Twin-bedded rooms preferred to keep beds distanced- If possible separate access to hotel- Additional cleaning plans/disinfection prior to arrival and during the stay
- Hand disinfection and paper towels at multiple locations throughout the accommodation,
including the rooms- Cleaning of rooms to be avoided when team members are in the accommodation (avoid
contact with cleaning personnel)- Provision of isolation rooms- Rules for the use of joint facilities (gym, meeting rooms)
Meals- Separate dining rooms/areas from other hotel guests with sufficient space- Prepare as much as possible in the dining area/s before the team arrives- Sufficient water/drinks already available on the tables- Cleaning the table preferably after dining when an entire table has left, not during the meal25

9. SPECIFIC SERVICESFOR OTHER GROUPS (e.g.
MEDIA, DATA&TIMING)

FIS Covid-19 Prevention Guidelines

SPECIFIC SERVICES FOR OTHER GROUPS(e.g. MEDIA, DATA&TIMING)--

Most of the above stakeholders, partners and service providers have prepared or are in theprocess of establishing company-specific regulations for their employees (instructions on
travelling, quarantine, on-site behaviour, etc.)
As all other venues areas, the working places/areas of these groups need to be regularly
cleaned equallyAdditional aspects relative to their tasks to be reviewed directly with LOC

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10. WEARING A MASK /FACE COVERINGFIS Covid-19 Prevention Guidelines

WEARING A MASK / FACE COVERING

People with no fever and respiratory symptoms, such as cough, do NOT need to wear a mask.
The most effective way to protect yourself is regular washing your hands, and follow the generalprevention guidelines.
BUT: In many situations the use of masks/face coverings might make sense (e.g closed rooms,
distancing not possible, contact with people outside the Snowflake). Please refer to the specificrules/recommendations of the respective nation as communicated by the Event Organiser.
WHO recommends that persons with any symptoms suggestive of COVID-19 should: wear a medical mask, self-isolate, and seek medical advice as soon as they start to feel unwell with potential
symptoms of COVID-19, even if symptoms are mild. Symptoms can include: fever, cough, fatigue,
loss of appetite, shortness of breath and muscle pain. Other non-specific symptoms such as sorethroat, nasal congestion, headache, diarrhoea, nausea and vomiting, have also been reported.

Loss of smell and taste preceding the onset of respiratory symptoms have also been reported.
Read further: When and How to Use Masks2911. EXECUTIVE SUMMARY
OF OBLIGATIONSFIS Covid-19 Prevention Guidelines

OBLIGATION OF THE EVENT ORGANISER□ Establishment of a Risk Assessment together with local health authorities (refer point 1)□ Appointment of a LOC Covid-19 / Health Coordinator (refer point 2)□ Involvement and close cooperation with Public Health Authorities□ Establishment of LOC Covid-19 Prevention and Mitigation Plan across all areas (refer point 3)□ Define Testing policies of each group of participants in accordance with national regulations
and FIS C-19 World Cup risk management and testing protocol□ Encourage Self-Discipline by all participants□ Clear Communications (Hygiene Concept, Testing polices, national requirements, etc) to allparticipants□ Create safe/protective Snowflakes (« bubbles »)□ Collection and Review of Health Questionnaires (Covid-19 FIS passport)□ Cooperation with FIS on submitted Whereabouts (Covid-19 FIS passport)□ Share Hygiene Concept with FIS prior to publication□ Clear Communication on LOC Hygiene Concept (incl contact details of LOC C-19/Health 		Coordinator) to participants, as well as publication on the FIS website/FIS Calender under 		
the Event programme information
MORE SPECIFIC□ facilitate provision to onsite or nearby RT-PCR Testing with flexible opening hours and ade		quately staffed to accommodate potential testing, whereby costs shall be clearl			
communicated in advance□ secure Venues to prevent unauthorised access□ advertise local contact tracing application (if available)□ deliver best efforts for the official hotels to prevent unauthorised access/access to event 		
participants□ building of additional “Snowflakes” amongst Local Organising Committee persons and 		
intelligent testing policies in accordance with the FIS Protocol

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FIS Covid-19 Prevention Guidelines

OBLIGATIONS OF THE PARTICIPANTS□ Have NEGATIVE Covid-19 RT-PCR Test (timing defined by LOC) or have valid antibodies 		
positive serological blood test (before arrival to event)□ Have whereabouts for last 14 days submitted in Covid-19 FIS Passport□ Have completed a health questionnaire (in Covid-19 FIS Passport or directly to LOC as 		adVised by LOC)
□ Have submitted/updated “Covid-19 FIS Passport” accordingly□ MUST follow all guidelines and regulations and remain in “FIS Snowflakes” zones as 		
designed by the LOC.

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The health and safety of all participantsat FIS Events including the athletes, teammembers, officials, volunteers, service
providers, broadcasters, media andspectators has the highest priority. The
organisers and medical services are
sincerely thanked for their engagement toenable the safe organisation of
FIS competitions.