TWA-05

TKR Group
Green Procurement Standard

GreeN
TKR Corporation / TKR Group
12th edition
April 2023

Contents
Item No.

Item

Page

Introduction

2

1. Objective

3

2. Scope
3. Criteria of Management

4

4. Definition of Terms
5. Partnership on Green Procurement Standard

7

6. Request for Cooperation in Surveys on Green Procurement8

6.1 Documents that TKR would like our partner to submit
6.2 Information that TKR would like our partner to disclose
6.2.1 Applicable Materials, Parts and Products excluding Jig, Tool and Mechanical Equipment
6.2.2 Jig, Tool and Mechanical Equipment

9

6.3 Requests when Preparation of Submitted Documents

10

6.4 Submission of Detailed Analysis Data
6.5 Specific Requirements of TKR

11

7. Request for Additional Surveys on Substances of High Concern (SVHC) under the REACH Regulations
8. Handling of Information (Management of Disclosure Information)

12

9. For Inquiries on this Standard
10. Revision of this Standard
11. Enforcement
12. Revision Record
Related Documents: TWA-07 Booklet for TKR Group Green Procurement Standard
Related Documents: Forms for Disclosure of Information on Chemical Substances Contained in Products
Form 1: TWA-00-03 Agreement Regarding TKR Group Green Procurement Standard
Form-2: TWA-00-08 Certificate of Non-use
Form-3: TWA-00-07 Certificate of Ingredient and Guarantee
Form-4: TWA-00-09 TKR Group Surveys on Substances of High Concern under the REACH Regulations※ Relevant Documents are available on our website. URL:http://www.tkr.co.jp/1Introduction

Since its inception, the TKR Group (hereinafter referred to as TKR) has been promoting global
environmental conservation activities based on the principles of "Quality First," "Coexistence with Nature,""Harmony with the Surrounding Environment," and "Consideration of Environmental Technologies (Safety
Design through Management of Source)." As part of its activities, TKR has been working on Green
Procurement Standard to procure and purchase materials, parts, and products with less environmental impact for
respect to necessary resources.
In recent years, in addition to the strengthening of Laws and Regulations particularly in Europe, the Social
Responsibility for Environmental Issues in corporate activities has become increasingly strict.
TKR has recently revised its Green Procurement Standard, and will continue to promote Environmental
Activities with the spirit of coexistence and co-prosperity with all suppliers.

To everyone at our suppliers are asked to understand TKR's philosophy on the environment, to takemeasures to reduce environmental impact, and to provide environmentally friendly materials and materials.

Your continued understanding and cooperation are highly appreciated.

TKR Group
Purchasing Department21. Objective
The purpose of this Standard is to improve the Environmental Quality of products by submitting
information on Chemical Substances Contained in all parts and materials delivered to TKR and bypreferentially procuring parts and materials with lower Environmental impact and compliance with Laws andRegulations.
2. Scope
This Green Procurement Standard apply to parts, semi-finished products (assembly products, unit
products), raw materials, packaging materials, and instruction manuals that make up products to be produced
by TKR.
Substances that are in direct contact with the products during the manufacturing process or that are used forcleaning and may remain in the products shall be the same.
However, the following shall be exempted.
① Parts, semi-finished products and materials provided by TKR② Certain components permitted by TKR to contain Prohibited Substances※ Customer Requirements may be prioritized.
Table 1: TKR (application of green procurement standards) companies, business sites, and factories
TKR CORPORATIONJapanTKR CORPORATION Mizusawa
TKR CORPORATION Ibaraki

Malaysia
China

TKR MANUFACTURING (MALAYSIA) SDN.BHD
TKR PRECISION (MALAYSIA) SDN.BHD
TKR Hong Kong Limited
TKR Huanan Electronics (Dongguan) Co., Ltd.

USATKR USA Inc.

MexicoTKR de México S.A.de C.V.

Vietnam

TKR MANUFACTURING VIETNAM Co.,LTD

Substances that are not explicitly stipulated in this Standard and whose use is prohibited by Laws andRegulations shall comply with those Laws and Regulations.

33. Criteria of Management
Chemical Substances subject to management based on Laws, Regulations, and Industry Standards areclassified into the following categories and managed in consideration of the degree of impact on theenvironment.
① Banned Substances: Level 1(L1)
In development, design, production, and sales, Chemical Substances that are prohibited from intentionaluse and the inclusion of impurities exceeding the threshold.
② Content Reported Substances: Level 2 (L2)
Chemical Substances that need to be used, managed, and reported in Development, Design, Production,and Sales. Grasp the amount used and report it as necessary if the threshold value is exceeded.
※ For details, refer to the Booklet for TKR Group Green Procurement Standard.
4. Definition of Terms(1) Chemical Substances Contained in Products (= Environmentally Controlled Substances)
Substances contained in products and its parts and materials (including packaging materials andwrapping materials) that are considered by TKR to have a significant impact on the Global Environmentand Human Body.
(2) Chemical Substances
Elements and compounds thereof which are naturally occurring or are obtained in any manufacturing
process. (JIS Z 7201:2012)(3) Mixture
A mixture of two or more chemicals. (JIS Z 7201:2012)(Note) Examples of mixtures include paints, inks, alloy ingots, solder, resin pellets, and the like.
(4) Chemicals
Chemicals and / or mixtures. (JIS Z 7201: 2012)(5) Articles
The specific shape, appearance or design imparted during manufacture determines the function of theend use to a greater extent than the function of the chemical composition. (JIS Z7201:2012)(Note) Examples of molded articles include paints, metal boards, gears, integrated circuits, appliances,transportation machinery, and the like.
※ Definitions of (2) to (5) are quoted from the " chemSHERPA: Rules for the Use of Information on
Chemical Substances Contained in Products."

4(6) ChemSHERPA
A scheme for communicating information on Chemical Substances Contained in Products in the Supply
Chain operated by the Article Management Promotion Council (JAMP).
(7) ChemSHERPA-AI
A format for transmitting component information and compliance information on Chemical Substances
Contained in articles.
(8) ChemSHERPA-CI
A format for transmitting component information on Chemical Substances Contained in Chemical
Products.
(9) JAMA/JAPI Standard Datasheet
A form agreed by the Japan Automobile Manufacturers Association (JAMA) and the Japan Automobile
Parts Industries Association (JAPIA) for use in surveys of Environmentally Hazardous Substances in the
Automobile Industry and surveys of materials and compounds contained therein in order to ensure
consistency.
(10) IMDS（Material Data System for the Automotive Industry）
IMDS (International Material Data System) is the database in which all materials used in automotive ismanaged as data and used by automotive-related companies around the world.
The use of this system by automotive manufacturers and their suppliers enables them to meet the
obligations imposed by international standards, laws and regulations.
In addition, it operates on the Internet, and materials can be registered and confirmed from a personal
computer.
(11) Exemptions
Items that are excluded by Laws and Regulations or have no alternative technology solution at present are
permitted to be used as exceptional measures for substances, applications, parts, etc.
(12) Contains
Add, fill, mix or adhere to the parts, devices or materials used to make up the product, whether or not thesubstance is intentional. (Including cases in which unintentional mixed or adhered to products ormaterials occurs in the working process)(13) Threshold (Regulated Value)
The maximum permissible value of the content or concentration of Chemical Substances Contained inparts and materials in accordance with Laws and Regulations.
(14) Homogeneous Materials (Part)
Indicates materials that cannot be mechanically separated into separate materials.
5(15) Intentional Addition
Use it as intended when manufacturing parts, if continuous contain is desired to bring about a specificproperty, appearance, or quality.
(16) Impurities
A Substance which is contained in a natural material and which cannot be removed in the purification
process or is produced in the course of a reaction and cannot be removed technically.
(17) Certificate of Non-Use
A document certifying by the supplier that a Chemical Substance (Prohibited Substance) whose inclusion
in products is prohibited is not included in the parts to be delivered. Certification for each part is required.
(18) Detailed Analysis Data
Results of elemental contents analysis of chemical substances by ICP (Inductively-Coupled Plasma)
analysis or GC (Gas Chromatography) analysis.

6

5. Partnership on Green Procurement Standard
In order to effectively protect the environment, it is important to reduce the Environmental Impact of all
business activities through not only TKR, but also through partnerships with suppliers and customers. For
this purpose, it is necessary to establish, maintain, and improve partnerships that are beneficial to all parties.
Concept for the Management of Green Procurement
TKR has been established a management system for exchanging information on chemical substances in
products at businesses from upstream to downstream.
Control
Green Procurement Standards(Law, Regulations and Industry Standards)

・Obtaining and managing information from suppliers = Design and development, Production(manufacturing) technology, Purchasing Division
・Manufacturing Process Control = Manufacturing Department
・Management of Information Disclosure to Customers = Sales & Quality Assurance Division
Supplier

Management of
information obtained
from suppliers

Control in manufacturing
processes

Managing Information
Disclosure to Customers

Confirmation of information
on Chemical Substances
Contained in Products suchas Raw Materials and Parts
obtained from suppliers

Identify and manage
Chemical Substances
Contained in Products of thecompany based on
information obtained,
manufacturing conditions,and process control

Maintenance andmanagement of information
on Chemical Substances
Contained of products
supplied to customers andconsumers.

[Substances andDispensed Materials]
Database for Chemical
Substances Contained in
Products.

[Molding Products]
Database for Chemical
Substances Contained in
Products

・Manufacturing
processes andconditions
・Raw Materials used
・Information on SubMaterials, etc.
・Related informationfrom suppliers
・Scientificknowledge, etc.

[Supplied Products]
Database for Chemical
Substances Contained in
Products

Management of information on Chemical Substances Contained inContent

Products in TKR Group

Green Partnership

7

Customer6. Requests to Our Suppliers for the Cooperation in Investigations Regarding Green Procurement
TKR will strengthen its efforts to deliver environmentally friendly products to society with the support of
suppliers. We would appreciate your cooperation in surveying the products procured from suppliers on the
upstream side of the supply chain.
6.1 Documents that TKR would like our partner to submit
TKR recommends the establishment and operation of an ISO-based system for managing Chemical
Substances in Products.
Suppliers who initiate new dealing with TKR are requesting to submit "Agreement to TKR Group
Green Procurement Standard" to Purchasing Department of TKR Group as a proof of promise to actively
disclose cooperation on disclosure of information regarding following items.
1) Establishment of Management System.
2) Compliance with this Standard.
3) Requests from TKR, etc.
Table 2: Documents for suppliers to Agreement on Green Procurement Standard
Time of

Documents to be submitted

submission

Form-1: TWA-00-03
Agreement to TKR Group Green Procurement

Forms / Documents to be filled inTime of a new

TKR Group Green Procurement

dealingStandard

Standard
6.2 Information that TKR would like our partner to disclose

The information for Chemical Substance Contained in the parts constituting the TKR products shall be
described in TKR parts number units and submitted. TKRs shall be operated based on the chemSHERPA
managed by the Articles Management Promotion Council (JAMP).
Please submit information on Chemical Substances in chemSHERPA-AI or chemSHERPA-CI.
If it is difficult to submit in chemSHERPA, please submit in the format specified by TKR (Form 3).
In addition, if the supplier is a trading company, TKR Green Procurement Standard is communicatedto the manufacturer, and requested to submit information on Chemical Substances with understanding.
Documents to be submitted to TKR and supporting documents should be retained for 11 years after
submission.
Please submit the report via electronic media to the person in charge of the Design and Development
Department, Purchasing Department, Manufacturing department, and other Requesting Departments of
TKR.
6.2.1 Applicable Materials, Parts and Products excluding Jig, Tool and Mechanical Equipment<Time of submission>(1) Time of parts certification(2) When standards of control for Applicable Materials, Parts and Products are changed or added(3) When changing 4M (Man, Machinery, Methods, Materials), etc.

8Table 3a: Materials to be Submitted to Suppliers【Required documents】
Documents to be submitted
1

Table ofForms / Documents to be filled in

chemSHERPA

Please download the latest version from

ingredientsthe following website for the scheme of
chemSHERPA-AI（SHAI file）or

communicating information to Chemical

chemSHERPA-CI（SHCI file）

Substances Contained in Product.
https://chemsherpa.net/chemSHERPA/

2

Analysis data

Detailed Analysis Data (ICP/GC etc.)

See section 6.4 below.

3

Certification ofForm-2: TWA-00-08 Certificate of Non-use

Non-use【If it is difficult to submit with chemSHERPA, submit documents instead 】
Documents to be submitted

Forms / Documents to be filled inTable ofForm-3: TWA-00-07 Certificate of Ingredientingredientsand Guarantee

6.2.2 Jig tool and mechanical equipment
If Substances contained in Jig, Tool and Mechanical Equipment, etc used in the manufacturing process
may remain in materials, parts and products that come into direct contact with them, please submit the
documents listed in Table-3b for the 10 substances subject to the RoHS Directive including 4 types of
Phthalates.
Ex) Assembly Jigs, Tools, Metal masks, Board Dividers, Lead Cutters, Cables, Stamps, Inks, Marking
Pens, Masking Tapes, Electrostatic Mats, Electrostatic Gloves, Returnable Boxes, etc.
<Time of submission>(1) At the starting of Mass Production
However, if the schedules and priorities are set separately at each of our manufacturing sites,
please follow their requests.
(2) When the standards of control for Jig, Tool and Mechanical Equipment are changed or added(3) When changing Jig, Tool and Mechanical Equipment
Table 3b: Materials to be Submitted to Suppliers
Documents to be Submitted

Remarks

Any of the following documents

・The format of the non-use certificate is optional.

(1) Certificate of non-use

・Analytical data is based on the above-mentioned(2) Analytical data

6.2.1 Table-3a・Ingredient table is based on the above-mentioned(3) Ingredient table

6.2.1 Table-3a or SDS.

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6.3 Requests for Preparation of Submitted Documents
If submitted by chemSHERPA-AI/chemSHERPA-CI, please submit it in the SHAI file or SHCI file.
When creating a SHAI file or SHCI file, please enter the TKR part number in the basic information screenof the creation support tool -> issuer/approver information -> reference number field as shown below.
When outputting the SHAI file and SHCI file, the TKR part number is automatically reflected in thefilename.
(Examples of chemSHERPA-AI Entries)「SHAI_FX00001234000-01_YYYYMMDDhhmmss.shai」
TKR part number

Date and time

(Examples of chemSHERPA-CI Entries)「SHCI_FX00001234000-01_YYYYMMDDhhmmss.shci」
TKR part number

Date and time

■ Caution: ・The content of ingredients should be 100% as much as possible, including optional
substances in addition to chemSHERPA controlled substances.
・The chemSHERPA-AI requires both ingredient information and compliance information.
6.4 Submission of Detailed Analysis Data
Please submit Detailed Analysis Data (ICP Measured Data, etc.) as a general rule for all parts andmaterials to be delivered for the Ten Substances Prohibited {contains Four Types of Phthalates (DEHP,
DBP, BBP, and DIBP)} by the RoHS Directive for each homogeneous material (part) at the time ofsubmission described in Section 6.2. Please submit the Detailed Analysis Data measured within the
expiration date (within one year from the analysis completion date) when request by TKR.
Remark: Submission may be requested every year.
In addition, please be sure to confirm that the following items are described when submitting theAnalysis Report.
Minimum Requirement
・Pre-Condition Method : Name of the Official Method or the description for others
・Measurement Method : Description or the Official Name
・Names the Analyst / Responsible Person / Institution
・Date of Measurement
・Result of Measurement [Determination Limit Value for N. D. (Not Detectable)]・Measurement Flowchart
・Sentence of meaning "the complete dissolution"(Apply: Measurement of cadmium and leadcontained in plastic)
If the above items are not described in the report, the report shall be resubmitted after the description.

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6.5 Specific Requirements of TKR
Depending on the type of TKR products, we may request a survey using documents other than thoseshown in Table 4.
As an example, if you receive a request from a TKR office using IMDS (Automotive Industry Material
Data System) or any other unique format, please respond to the request.
If IMDS is not feasible, it will also be possible to use the existing JAMA sheet for this purpose.
Table 4: Individual Request Materials to be Submitted to Suppliers
Documents to be submitted/Data
1

Electronic data from the IMDS system

Forms/materials to be filled in
Please register your company on the IMDS website, create
data, and send the data to us.
https://public.mdsystem.com/ja/web/imds-public-pages/home

2

JAMA Sheets

Please download the latest version from the following website.

(When it is difficult to respond to the above item 1)
http://www.japia.or.jp/
3

Other Unique Formats

Requests from TKR manufacturing sites※ Please submit the JAMA sheets in CSV-file.
We TKR will shift to IMDS soon due to the suspension of JAMA Sheet.
For this reason, please take necessary actions when we may ask our suppliers to register directly with
IMDS.
Furthermore, the transition schedule and registration method will be decided after discussions with our
supplier separately.
Refer to the following URL for more details.
https://public.mdsystem.com/documents/10906/16811/imds_usermanual_12.2_en.pdf
7. Request for Additional Surveys on Substances of High Concern (SVHC) under the REACH Regulations
In order to comply with the obligation to report in accordance with Article 7 of the European REACH
Regulations and the obligation to communicate information in accordance with Article 33, TKR will conduct
additional surveys on the content of Substances of High Concern (SVHC) in the parts and materials
designated by TKR.
At that time, TKR will separately inform to request the submission of the documents listed below.
Documents to be submitted

Forms / Documents to be filled inForm-4: TWA-00-09 Survey Sheet of Substances with High
Concerns for REACH

118. Handling of Information (Management of Disclosure Information)
The information on chemical substances in products provided by suppliers is shared within TKR.
Information on chemical substances contained in products of goods delivered may be disclosed to third
parties as part of TKR products related information based on information provided by the supply chain andinformation disclosure to customers.
9. For Inquiries on this Standard
Person in charge of TKR Group Purchasing Department
10. Revision of this Standard
This standards and submission forms may be revised according to changes in laws and regulations,customer requirements, and social changes in each country. Please confirm the latest version from the TKR
website and submit it.
11. Enforcement
This standard will come into effect on April 1st, 2023.
12. Revision record
Version

Revision Dates

Contents of Revision1

22/Dec/2004

・Issued of First Edition.

2

01/Sep/2005

・Reviewed some Sentences.

3

22/ Nov/2005

・Errors in mercury/hexavalent chromium at the XRF threshold in Section 7,
and correction of type 1 by Japanese Character in Section 5.

4

01/Aug/2012

・Upgraded to Company-Wide Regulations and changed the name to "TKRGroup Green Procurement Standard" according to respond to changes inCustomer Requirements and various Laws and Regulations such as
REACH Regulations.
・Disclosed on Group-wide websites

501/Nov/2012

・Unification of the name of "TKR Group" to "TKR". Other supplementary
explanations were added.
・Section 3. Substances to be Controlled
Added explanation and addition of Table 2・Section 4. (2) "Substances" changed to "Chemical Substances".
・Section 4. (3) "Preparation" changed to "Mixture".
・Section 6. Requests to Our Suppliers for the Cooperation in Investigations
Regarding Green Procurement
Added supplementary. Added Tables 3, 4, 5, and 6 and changed the Section
number.
・Added "Section 7. Request for Additional Surveys on Substances of High
Concern (SVHC) under the REACH Regulations" and changed the Section
number.
12

Version

Revision Dates

6

10/Jan/2018

Contents of Revision
・Section 2. Scope
Changed Company name in Table-1.
・Section 3. Criteria of Management
Changed classification and deleted Table 2.
・Section 6.4. Submission of Detailed Analysis Data
Changed the target of part to "all parts and materials", and added fourtypes of phthalate esters.
・Section 6.5. Specific Requirements of TKR
Added "chemSHERPA" Data.
・Reviewed some sentences.

701/Mar/2019

・Section 4. Definition of Terms
Deleted "JGP file", "JAMP/AIS" and "JAMP/MSDSplus".
Added "chemSHERPA-AI" and "chemSHERPA-CI".
・Section 6.2. Materials to be Disclosed to Suppliers & Section 6.3.
Requests for Preparation of Submitted Documents
Changed "AIS / MSDSplus" to "chemSHERPA-AI/ chemSHERPA-CI".
・Section 6.5. Specific Requirements of TKR
Deleted "AIS / MSDSplus" to "chemSHERPA-AI / chemSHERPA-CI".
・Reviewed some sentences.

801/July/2019

・Section 2. Scope
Added name of manufacturing Site (Mexico, Vietnam, Philippines) in
Table-1.

905/Jul/2019

・Section 6.4 Submission of Detailed Analysis Data
Added confirmation items before submission.

10

06/Jan/2020

・6.2 Materials to be Disclosed to Suppliers
Clarification of mandatory submissions and other documents.
・6.4 Submission of Detailed Analysis Data
Reviewed some sentences.
・7 Request for Additional Surveys on Substances of High Concern (SVHC)
under the REACH Regulations
Change in the place of entry of the submission documents.

11

01/Oct/2020

・2. Scope: Table 1 Correction of manufacturing sites
・4. Definitions of Terms: Addition of IMDS and Detailed Analysis Data
・6.2.2 Addition of Jig, Tool, and Mechanical Equipment
・6.5 Specific Requirements of TKR: Addition of IMDS Contents

13

12

01/Apr./2023

6.4 Submission of Precision Analysis Data
Added "per homogeneous material (part)" for submittal of precision
analysis data.
6.5 TKR individual requirement documents
Addition of IMDS system support
Deleted form numbers.

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GreeN
Publisher
TKR/TKR Corporation

15