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Case Study of Atrust RPA100

Toyo Beauty Co., Ltd.
WinActor selected for its immediate benefits andcost-effectiveness Problems solved by RPA
without extensive system development
Toyo Beauty uses RPA tools to implementi n i t i a t i ve s t o c e n t r a l l y t r a c k a n d u t i l i z e
information dispersed throughout thecompany's internal systems. Some users havecalled for "system integration and maintenancebased on convenience" for solving issues, butafter comparing and examining this approachwith WinActor, they finally decided to go withWinActor, a highly effective and cost-efficient
RPA tool that does not require ex tensive
system development.
The key to their decision to introduce WinActor was a demonstration from Axio. The ability todemonstrate processing using WinActor and accurately convey the concept of its usages to users
proved to be a significant factor. Currently, the company is innovating operations that used to require"manual work," by consolidating and listing multiple systems, prompting system processing, andtabulating website searches, etc., to create scenarios that are highly effective in their use, and torealize dramatically reduced man-hours and improved accuracy.
In addition, the Central Research Laboratory of Toyo Beauty has installed five Remote PC Arrays 100* to promote free-addressing within the research facility. There are now approximately 100 desktop
and notebook thin client devices in the facility, and WinActor is also being utilized in the sameenvironment through OnRPA® connection.

What is Remote PC Array 100?
The Remote PC Array 100 is an all-in-one product thatmounts 20 physical PC cartridges in a 1U chassis andprovides CPU, memory, storage (SSD), network switches,and management software required for virtual desktops.
Toyo Beauty adopts Remote PC Array 100, thin client
terminals, OnRPA®, and WinActor together to enhance thedesktop environment and promote RPA utilization.

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Expected implementation benefits
Benefits of implementation (1)Consolidation and listing of data from multiple systems
With systems dispersed, users were unable to view all the information
they needed for their work in one place. In research and development,
it is imperative to look up data linked to a certain data from multiple
separate systems, create lists, and promptly share the information
among the parties involved. With WinActor, such aggregate listing
operations can be easily automated.
Benefits of implementation (2)Prompts for processing of internal systems
There were factors such as waiting for approval, etc., that caused
delays in the flow of work. Thus, we created a scenario that "detects
unprocessed users on a daily basis, retrieves the target data, andexecutes the system's prompting function." The important point is that
WinActor operates the prompting function that comes standard withthe system, eliminating the need to look up the destination of theprompt from the batch side. Logs can also be kept in the system.
Benefits of implementation (3)Search of external websites and data retrieval
Websites are searched and search results are copied and pasted intoa list. Subsequently, the registration status of the in-house system isexamined and the master registration is carried out. Although notfrequent, sometimes a large number of registrations need to be dealt
with at the same time, requiring the work to be shared by four or fivepeople. Based on the target list, scenarios are created in which
WinActor searches the Web site, extracts the results, and plots theregistration status by asking the in-house system, resulting indramatically reduced man-hours and improved accuracy.
Customer Testimonials

Company Overview Profile
Company Name:TOYO BEAUTY CO., LTD.
Established:
July 10th, 1941
Employees:
805

Could this be achieved with less burden with this product andthis method?
Toyo Beauty Co., Ltd.

Head oﬃce address:
4th ﬂoor Osaka Midosuji Bldg., 4-1-3
Ky utaromachi, Chuo-ku, Osaka-shi,Osaka, 541-0056, JAPANToyo Beauty had various in-house systems in place, which made itvery difficult for us to centrally track the various types of informationneeded for our business operations. The best thing to do would be tointegrate the systems, but we were unable to begin the task because of
the shortage of in-house system engineers and the time and effort it
would take. Some suggested "What about implementing a different
system to resolve inter-system issues?" We didn’t think that this would
not solve the root of the problem. Whilst pondering what we should do
to improve the situation, that was when we were introduced toWinActor by Axio. When we heard the explanation that "a robot can

https://www.toyobeauty.co.jp/

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perform OA operations on behalf of the user," we began to explore the potentials of this product toachieve inter-system collaboration with minimal risk and without major changes to ourcurrent system configuration and operations.
Moreover, in our case, since we also use packaged systems, we had also been facing the problem of
not being able to extract data directly from the database because we did not know the specificationsof the database. However, with this method, the system can be operated by a robot to extract thenecessary data from the regular route. Since WinActor does not require maintenance of the master orthe installation of servers or other equipment, it can be launched into service as soon as therequirements are defined, making it significantly less expensive than the introduction of asystem. In addition, WinActor does not require the accumulation of data like a system, so it iseasy to handle. Based on these points, we decided to introduce WinActor.
Company Profile
Founded in 1941, Toyo Beauty is a cosmetics manufacturer actively exploring the possibilities forbeauty and health. With two research centers and three production sites in the Kansai and Kanto
regions, Toyo Beauty has established a framework that enables smooth and speedy development,
prototyping, and mass production testing to meet a wide variety of customer needs. As amanufacturer specializing in OEM/ODM of cosmetics and quasi-drugs, Toyo Beauty is committed toproviding comprehensive support to our customers from planning and development to production, inorder to meet diverse needs based on our motto of " giving shape to our customers' ideas".

Virtual Desktop / Thin Client"Remote PC arrays + thin clients are perfect for the lab environment."
What were the key elements or decisive factors in their decision to introduce the system?
We spoke with Toyo Beauty.
Toyo Beauty Co., Ltd.
Mr. Hidetsugu Iwase, Manager,
Corporate Planning Department,
Corporate Planning Office (back of photo)
Mr. Kimihiro Saito,
Manager, Information Management Department,
Central Research Laboratory (middle of photo)
Mr. Ryota Mizusaka,
Section Manager (front of photo)―How large is your remote PC array deployment now?―
It is used in the environment within the Central Research Laboratory of Toyo Beauty. We are using
five 100 remote PC arrays from Ascentech and about 100 desktop and notebook sync lites fromAtrust.
―How and why did you introduce this system?―
Although Windows 10 support for existing PCs was also important, the key to implementation lies in
the way the devices are used in the research center. Since users work both in their research labs andin the office space, there are very few cases where users are using PCs full time during work hours.

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In fact, according to survey results, PCs are utilized about 70% of the time during the day. Normally, if
you have 100 users, you need to prepare 100 thin clients, but with thin clients, you only need 70devices. Rather than distributing to and managing devices per person, it is easier for themanagement department and users to use desktop thin clients for shared use or mobile thin clientsfor free-address usage regardless of location.
What changes did the Information Solution Department see before and after theintroduction of the system?

Mr. Ryota Mizusaka,Section Manager,Information Management Department,
Central Research Laboratory, Toyo Beauty―What are the advantages in terms of management―
With thin client devices, you don't have to worry about anti-virus and security patch issues like you dowith PCs, and this saves a lot of time. On the other hand, the Windows environment in the Remote
PC Array 100 can be quickly implemented collectively for administrative aspects and fault handling. It
can be used safely even with a small number of supported members.
―What were some of the difficulties in managing conventional PC devices? ―The problem with individual PCs and tablet devices is backup. It was virtually impossible to back up
all the data on the devices loaned to individual employees. Also, each time we increase ourworkforce, we have to purchase new devices, and this also means that the version of the device will
be different depending on when it is installed. And each time, it would take the administrator aboutfour hours after purchase to kit it out so it could be used. These are greatly improved on the newsystem.
―I hear you are running RPA on the Remote PC Array 100, how is it working out for you?
(RPAonRPA's utilization model) ―Working just fine We also utilize WinActor for various tabulation tasks, etc. Using it within a remote
PC array allows us to use the same environment (same resolution, same PC performance), which isvery convenient.
Regarding OnRPA® introduced at the same time as the Remote PC Array―Are you making use of OnRPA®?―
Yes. We are also considering increasing the number of cartridges used to run WinActor for distributed
use in the future. It is at that point that OnRPA® will be fully utilized. In fact, we are using OnRPA® foranother purpose. OnRPA ® enables visualization of PC cartridges, which helps us understand thecartridge operating status of remote PC arrays. This kind of usage is also convenient in terms ofmanagement.
―Thank you very much for cooperating in this interview.―

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