To faculty and staff members,

Information and Points to Note regarding the Health Checkup for New Employees
Kyoto University provides a health checkup for new employees. Newly employed faculty andstaff members who have received this information are requested to make their own appointment
to receive the health checkup.
The health checkup for new employees must be received within three months from themonth following the date of employment. If you have received this information, please be
sure to make an appointment to receive the health checkup as soon as you can access theonline application system.
Part-time staff members working at least 30 hours per week are also eligible for the health checkup
for new employees. Please note, however, that part-time staff members working less than 30 hours
per week are not eligible to receive the health checkup. Please be sure to confirm your eligibility
before making an appointment.
Making An Appointment:● New employees must make an appointment to receive the health checkup.
Persons employed on the 1st of the month will be able to access the online application system fromthe 10th of the month of employment.
Persons employed after the 1st of the month will be able to access the application system from 10th ofthe month following the month of employment.
Please make an appointment at least four days prior to the desired date of the checkup.
● If you do not make an appointment through the online application system, you cannot receive
the health checkup.
● The online application system is only accessible through a computer or smartphone connected to theuniversity’s internal network (KUINS) or wireless LAN network (KUINS-Air). It is not accessible
from outside the university.

How to make an appointment:
1 Please access the “Health Checkup for Employment” page of the Occupational Welfare
Division care office website at the URL below:
URL: https://u.kyoto-u.jp/yatoiire
2 To access the online application system, please click the “Online Appointment for Healthcheckup for Employment” button in Item 3. Appointment for Health Checkup.
3 Click the “First-Time User Registration” button and register the required information.
⮚ Staff ID Number (eight single-byte numbers)*1⮚ E-mail address (an appointment reminder will be sent to this address.)⮚ Online application password (must contain at least eight characters including bothalphabetic characters and numbers.)
4 Click the “New Appointment” button, and select a date from available dates on the calendar,
then follow the on-screen instructions to make an appointment.
Notes: The time slots are divided by gender. (14:00 for men and 15:00 or later for women.)
Please refer to the online application system procedures accessible from the same page (“Healthcheckup for employment” of the Occupational Welfare Division care office website*1: Please enter the first eight digits when entering your staff ID number (the last digit after thespace indicates the number of times that the ID has been reissued, and is not required to be entered).
For example, if your staff ID shows “123456789 0,” please enter “12345678.”*For inquiries regarding the online application, please contact the following telephone
extension:
Extension: 2419 (Central Administration: 16-2419)
Online Questionnaire:
After making your health checkup appointment, please complete the online questionnaire nolater than the day before your checkup. The online questionnaire is only accessible through thecomputer or smartphone connected to the university’s internal network (KUINS) or wireless LANnetwork (KUINS-Air).
How to access the online questionnaire:
You can access the online questionnaire via the online application system, or via the “Online
Questionnaire Login” button in Item 4. Online Questionnaire on the “Health Checkup forEmployment” page of the Occupational Welfare Division care office website (https://u.kyotou.jp/yatoiire) (only accessible through the university’s internal network).
1 Please enter your SPS-ID and password and click the “Log in” button to log in to the system.
2 Please follow the instructions on the screen and enter the required information on the onlinequestionnaire.
●●Please refer to the online questionnaire procedures, accessible from the same page (“HealthCheckup for Employment” on the Occupational Welfare Division care office website, only
accessible through the university’s internal network).
If you have not completed the online questionnaire by the day before your health checkup, or if you
have completed it on the day of your health checkup, the information will not be registered. In thiscase, you will be required to complete the questionnaire using a tablet computer at the Health Care
Office when you come for your checkup.

Health checkup reception hours:● Please be sure to come to the venue by your appointment time (punctuality is required).
● If you will be late, please call the Health Care Office (extension: 16-2405 / phone: 075-7532405).
● The reception closes at 15:40. If you arrive at the venue after 15:40, you will be unable toreceive the health checkup and your appointment will be cancelled.
1.

2.

Items to bring with you on the day of the checkup(1) Your Kyoto University Staff ID Card
(2) Your urine sample in a container collected in the morning of the checkup day.
*Please receive a urine sample container from your department’s section in charge of employment.
Health Care Office hours: 10:00 to 17:00 on Mondays through Fridays (closed 12:00 to 13:00)
Contents of the health checkup:(1) Reception, urine sample submission (and completion of online questionnaire using a tablet
computer, if necessary)(2) Height and weight measurement, blood pressure test(3) Eyesight test
(4) Blood tests(5) Chest X-ray (direct digital radiography)(6) Electrocardiogram test and waist measurement

(7) Hearing test(8) Interview (doctor consultation)
3.

Health checkup examination details(1) Reception, urine sample submission (and completion of online questionnaire using a tabletcomputer, if necessary)● Collect your urine immediately after waking up using the paper cup provided, and fill the plastic
sample container 2/3 full.
● Close the lid of the container tightly, and put it in an airtight plastic bag.
● The urine test will not be conducted at a later date, even for those who are menstruating at the timeof the checkup. Please inform the reception desk that you are currently menstruating period, whensubmitting your sample.
● If you have not completed the online questionnaire, please complete it at the reception desk using atablet computer.
(2) Height and weight measurement, blood pressure test
● Please wear clothing that is easy to put on and take off.
● Blood pressure should be measured on a bare arm or over a shirt or light sweater without rolling up
the sleeves.
(3) Eyesight test
● If you usually wear glasses or contact lenses, your eyesight will be measured while wearing them.
Please be sure to bring your glasses.
● Please tell the optometrist that you usually wear glasses or contact lenses.
(4) Blood test
● Do not eat or drink anything (except water or tea) four hours prior to your health checkup as
blood samples must be collected on an empty stomach (meaning at least four hours after the lastmeal).
● Do not eat or drink coffee, juice, soft drinks, gum, candy, or other sugary drinks or food, as they
will affect the blood test results. You may drink water or tea only.

Notes:⮚ If you are taking medication, please take it as usual.
⮚ If you are taking diet related medication, such as diabetes medication, please consult withyour doctor in advance and follow their instructions.
⮚ If you have ever felt unwell during or after giving a blood sample, please tell the staff
before the blood sample is taken.
(5) Chest X-ray test (direct digital radiography)● Only plain T-shirts may be worn during the X-ray.
● In particular, please refrain from wearing clothes with patterns, embroidery, buttons, decorations,spangles, etc.
● Bras must be removed during the X-ray.
● Please be sure to remove all metal objects in advance, including watches, necklaces, and otherjewelry, as they are visible on the X-ray image.
● Long hair must be tied up with an elastic band, etc., so as not to fall over the shoulders.
Note:⮚ If you do not want to take the X-ray test as you are pregnant (or may be pregnant), please
inform the staff.
(6) Electrocardiogram test and waist measurement● Please wear clothes that are easy to put on and take off, as the electrocardiogram electrodes areplaced directly on the bare chest, wrists, and ankles. (Please do not wear tights or stockings.)

(7) Hearing test
● Simple hearing test equipment will be used for the test. If you have any hearing impairment,
please inform the staff before taking the hearing test.
(8) Interview● The interview will be conducted by a physician.
(9) Other points to note
● Please note that an examination gown is not provided at the venue.
● Please refrain from wearing boots, etc., which take time to put on and take off.
● In principle, test results will be provided in the following month.
Employees who work with radiation and X-rays(*Applicable only persons who were exempted from pre-registration training)
Employees who work with radiation and X-rays can receive a radioisotope (RI) blood test during thehealth checkup for new employees if they apply in advance.
Please contact your department’s person in charge of RI-related work when applying for the healthcheckup for new employees. On the day of health checkup, please inform the reception desk staff
that you will receive the RI blood test.
Please note, however, that RI blood test cannot be taken at the same time as the Annual Health
Checkups for Employees in September.
Exemption from the health checkup for new employees:
The health checkup for new employees is a legal requirement under the Industrial Safety and HealthAct. Therefore, as general rule, all newly employed faculty and staff members who have received
this notice are required to take the health checkup.
However, in the following circumstances, staff may be exempted from the health checkup provided
they complete necessary procedures in advance.
① If you have already received or will receive all of the required health checkup items within threemonths before or after the date of employment, and have received the results.
② If you have already undergone or will undergo a complete medical checkup within three months
before or after the date of employment.
Those to whom either ① or ②, above, applies should submit a request to be exempted from thehealth checkup through their department’s section in charge after their date of employment,
and submit their health checkup results. Please note, however, that if there are any omissions inhealth checkup in the items, etc., you may be required to take the health checkup for new employees.
Q: What if I have taken some of the required health checkup items and have received their results?
A: You are required to make an appointment for the health checkup for new employees as you needto receive the checkup items that you have not already received. If you bring the results of thecheckup items that you have already received on the day of the checkup, you can skip those tests.
However, a physician will decide whether you can skip the tests during the interview on the day ofthe checkup. Please note that depending on the decision of the physician, you may be required totake the tests.
Please note that if you do not bring the test results on the day of the checkup, you cannot skip
the tests.

Occupational Welfare Division
Health Care Office
Agency for Health, Safety and Environment
Health Checkup Venue

Reception Desk, 1st floor of the YoshidaCampus Health Care Office(West of the Café-Restaurant Camphora)
The reception desk for the health
Checkup for new employees is here.
14:00- for men
15:00- for women

Occupational Welfare Division Agency for Health, Safety and Environment, Kyoto University
Address: Yoshida Honmachi, Sakyo-ku, Kyoto, 606-8501⮚ Inquiries about the schedule and planning, etc.:
Health Section, Environment, Safety and Health Division, Facilities Department
Extension: 16-2420 (Phone: 075-753-2420)⮚ Inquiries about appointments:
Health care Office
Extension: 16-2419 (Phone: 075-753-2419)⮚ Inquiries about healthcare:
Health Care Office
Extension: 16-2405 (Phone: 075-753-2405 (reception)

All newly hired faculty and staff members are required to receive the health checkup within three months
from the date of their employment. Please make an appointment and take the health checkup as early aspossible.

The 2024 Annual New Employee Health Check Schedule (Schedule are subject to change)
New Employee Health Check scheduled date ＊New Employee Health Check period is within three months from the date of hire.
(Health Checkup for Employee Dispatched Overseas will be conducted on the same schedule.)

April（None）
Sun Mon1
7 814 15
21 2228 29Tue
29162330Wed
3101724

Thu
4111825

MayFri
5121926

Sat
6132027

Sun MonTue

5121926

71421286132027

July
Sun Mon
17 8
14 15
21 22
28 29

Tue
2
9162330Wed
31017243161320277142128

Tue
18152229

Sun MonTue

5121926

71421
28

61320
27

Wed
2
91623
30

Thu
4
1118
25

Fri
5121926

Sat
61320
27

Sun Mon41118255121926

Tue
6132027Thu
3101724
31

Wed
71421
28

Fri
3
10172431

Sat4111825

Fri
4111825

Sat
51219
26

Sun MonTue

WedThu31017245121926613202771421
2841118252025

January

FebruaryThu
29162330Thu1
8152229Fri
29162330

Sun Mon

Tue

Wed

Thu

Fri

29162330

41118255121926613202771421
283101724

Fri
310172431

Sat
4111825

Sat
3
10
1724
31

Sun Mon

Tue

Wed

Thu

FriSatIn August and September, during the Annual Health Checkup,
Annual New Employee Health Checkup can be taken at the samesite as the Annual Health Checkup.
Please check the notice of the Annual Health Checkup scheduled
to be issued around July for details such as reservations.
*Health Checkup for Employee Dispatched Overseas are notavailable in September.

DecemberFri
18152229Sat
29162330

Sun Mon
1 28 915 1622 23
29 30

Tue
310172431

Wed
4111825Thu
5121926

Fri
6132027

Sat
71421
28

2025

March（None）

Sun Mon

Tue

Wed

Thu

Fri

2
916
23

4
1118
25

5121926

61320
27

71421
28

3
101724

Sat
18152229

September （Conducted at health checkup sites）

November

2025

Wed
18152229

Thu2
9162330

August（None）

October
Sun MonWed
18152229

JuneSat181522Sun Mon

TueWedThu

Fri

2
916
23
30

4
1118
25

5
12
1926

613
20
27

714
21
28

3
101724
31

Sat
1
815
2229

How to Collect your Urine Sample

Write your name on thecontainer.

Enter your name only.

Collect the urine in the paper cup
provided.

Fill the sample container 2/3 full.
2/3 full