For Students

Application Requirements for HSR2024 Volunteers
1. About HSR
The Global Symposium on Health Systems Research is organized every two years byHealth Systems Global to bring together the full range of players involved in health systems
and policy research and practice. Beginning with the First Global Symposium in Montreux in2010, the Symposia have played a crucial, catalytic role in convening a global community
dedicated to strengthening health systems and building the field of health systems research.
Our Symposia is delivered with a set of core principles in mind. Find out more about previousSymposia.
The Eighth Global Symposium on Health Systems Research (HSR2024) will take placeat the Dejima Messe Nagasaki in Nagasaki, Japan from November 18 - 22, 2024, bringing
together approximately 2,000 health systems researchers, policymakers and practitioners
from around the world. Read more about the theme of the Symposium – Building Just andSustainable Health Systems Centering People and Protecting the Planet.
HSR2024 will be hosted by Health Systems Global, co-sponsors, supporters and aconsortium of Nagasaki University and Japan International Cooperate Agency (JICA). Inaddition, a number of local organizing committees contribute to the smooth organization andrunning of the Symposium.
This volunteer opportunity gives students to network with professionals and researchers
in health systems and be a part of operation and management of an international conference
without participation fee.
2. Volunteering period
18 - 22 November, 2024
Please note that there will be a mandatory online training1 and orientation2 prior to theconference.
1The online training session will be taking places around a month prior to the symposium.
2The orientation at the venue will be scheduled around 15:00 for a period of about 3 hours,on 17th November, 2024.
3. Eligibility and qualifications-

Postgraduate students at universities in Nagasaki3 OR a student member of Japan
Association for Global Health (JAGH) is eligible to apply-

English skill is required-

Those available for the online training session around October, and orientation at1

For Students

the venue on 17th November.
3Students including JD/DD programs

4. Application form
Please submit the application from the Google Form.
5. Application deadline
7 June, 2024
6. Preference for volunteers-

Postgraduate students with an interest or specialty in global health-Japanese skill is preferred

7. Benefits-

Free access to sessions outside of your volunteer hours-

Access to the welcome reception on Tuesday 19th November 2024-

Free Volunteer Uniform-

Free box lunch for HSR2024 staff-

A symposium certificate confirming hours volunteered-

Opportunities to network with researchers, policy-makers, health system andprogram managers, and civil society participants from more than 100 countries
around the world

8. Roles and duties
Volunteers will be assigned a few roles from the list below. They will be also
requested to be flexible with the roles, as they are expected to assist attendees feel
welcomed and comfortable, answer general questions, assist the staff by acting the eyes
and ears of the Symposium – identifying potential problems before they occur.
-Registration: Distribute name badges, delegate bags and provide information. Also,
take care of the participants’ belongings at the cloak.

-

Meeting rooms: Assist in each session where required such as microphone running/room count, timekeeper, and switching lights.

-Marketplace and posters: Support poster presenters and booth staff during set up
and display as required.

-

Welcome reception and social night: Direct or greet guests and assist with logistics.
Also, taking the attendance at the registration for the social evening.

2For Students-

Directional/ special services: Provide directional information and assist attendees
with special needs-

Others: other duties required onsite and assigned by the HSR

9. Expenses-Registration fee will be waived by full participation of the volunteering week(registration on the official website is NOT necessary)-

Volunteers will be responsible for their own accommodation and any travel expenses-Volunteer group insurance will be provided for students at universities in Nagasaki-

Students outside of Nagasaki must purchase volunteer insurance at their own
expense. The information for a recommended insurance will be provided.

10. Volunteering hours-

All volunteers are required to attend the orientation guidance at Dejima Messe
Nagasaki which will be scheduled around 15:00 for a period of about 3 hours, on
17th November, 2024. Also, the online training session will be taking places arounda month prior to the symposium.

-All volunteers are required to participate the assigned time and date of activities
from 18th to 22nd November, including the orientation on 17th November and theonline training session.

11. Volunteer insurance
All volunteers must have volunteer insurance, which covers injury, to participate any
activities including the orientation guidance. The group insurance will be provided forstudents at Universities in Nagasaki. Students outside of Nagasaki must purchasevolunteer insurance at their own expense. The recommended insurance will be informed.
12. Agreement
A written agreement with Professional conference organizer (PCO) is required. The
format will be provided to sign when selected as a volunteer.
13. Contact for application
hsr2024@ml.nagasaki-u.ac.jp
Nagasaki University School of Tropical Medicine and Global Health3For Students

14. Privacy policy
All applicants are subject to the Nagasaki University privacy policy. Personal data/
information of applicants shall be collected for this recruitment purpose and for theduration of the Symposium only which shall be shared with Congrès Inc. which provides
a training and manage volunteer operation.

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