Congress Information■ Dates October 6 (Fri.) – 9 (Mon., a national holiday), 2023 (In-person participation)■ Venue

Tokyo International Forum, JP TOWER Hall & Conference■ President

Tetsuro Oshika, M.D., Ph.D.
Professor, Department of Ophthalmology, Faculty of Medicine, Universityof Tsukuba■ Vice-President

Mutsuko Ohara, M.D.
President of Ibaraki Association of Ophthalmologists■ Chair of the Program Committee

Tomohiko Usui, M.D., Ph.D.
Professor, Department of Ophthalmology, International
University of Health and Welfare■ ThemeIMAGINE THE FUTURE■ Host Organization

Department of Ophthalmology, University of Tsukuba1-1-1 Tennodai, Tsukuba, Ibaraki 305-8575, Japan■ Congress Secretariat

Congress Secretariat for the 77th Annual Congress of Japan Clinical
Ophthalmology
c/o Congrès Inc.
Onward Park Building, 3-10-5 Nihonbashi, Chuo-ku, Tokyo 103-8276, Japan
TEL: +81-3-3510-3701
FAX: +81-3-3510-3702
E-mail: 77ringan@congre.co.jp
The following office is open during the congress period only.
Room G508, 5F Grass building, Tokyo International Forum
TEL: +81-3-5221-9182

Information for participants

Congress format
The 77th Annual Congress of Japan Clinical Ophthalmology will be held in a hybrid format, combining
in-person and online participation. Some of the in-person sessions will be live-streamed. Upon
registration, you can participate in the congress either in-person or online.
Dates: October 6 (Fri.) – 9 (Mon., a national holiday), 2023
Venue: Tokyo International Forum, JP TOWER Hall & Conference
On-demand streaming period: October 23 (Mon.) to November 22 (Wed.), 2023 *Japanese site only
On-siteSession

Oct. 6 (Fri.) toOct. 9 (Mon.)

On-demand streaming

Live streaming
Oct. 6 (Fri.) toOct. 9 (Mon.)

Oct. 9 (Tue.) toOct. 22 (Sun.)

Oct. 23 (Mon.) to
Nov. 22 (Wed.)

Special LecturePreparation periodInvited LecturePreparation periodSymposium

Preparation period

Healthcare Workers’ Program

×

Preparation periodInstruction Course *In partPreparation period

Oral Presentation

×

Poster Presentation

×

Preparation period×・The poster presentation session is held as an on-site event only.
On-site participation
Registration Desk・Please bring a printout or screenshot of your name badge’s QR code to the registration desk, toreceive a name badge to be worn inside the congress venue. The QR code is attached to the e-mailfrom the Congress Secretariat, or displayed on the main menu of the registration system.
・Please receive a congress bag and name badge holder at the congress bag distribution desk in theLobby Gallery on the B1F of the Tokyo International Forum.
badge and congress bag ticket.)(Please be sure to bring your name・You are required to wear your name badge at all times while in the congress venue.

● Open hours of the registration deskLocation: Lobby Gallery, B1F, Tokyo International Forum
Open dates

Open hoursOct. 6 (Fri.)

7:30–17:30

Oct. 7 (Sat.)

7:00–17:30

Oct. 8 (Sun.)

7:00–17:00

Oct. 9 (Mon.)

7:00–11:30

Numbered tickets for luncheon seminars
To avoid congestion at the luncheon seminar venue, numbered tickets will be distributed at the ticket
distribution desk as shown below.
* Only one ticket is allowed per person. If you wish to participate in a luncheon seminar, you arerecommended to visit the ticket distribution desk as early as possible.
* Numbered tickets are available in a limited number and distributed on a first-come, first-servedbasis.
Note that numbered tickets will become invalid five minutes after the start of the luncheon seminar.
Numbered tickets will not be distributed for morning, afternoon, evening and farewell seminars.
Numbered ticket distribution desk: Lobby Gallery, B1F, Tokyo International Forum
Open dates

Opening time

Closing time

Oct. 6 (Fri.)

7:30

11:50

Oct. 7 (Sat.)

7:00

11:10

Oct. 8 (Sun.)

7:00

11:20

Exhibition
Location: Hall E, B2F, Tokyo International Forum
Dates

Opening time

Closing time

Oct. 6 (Fri.)

9:00

17:30

Oct. 7 (Sat.)

9:00

17:00

Oct. 8 (Sun.)

9:0017:00

Various services available in the congress venue● Cloakroom
Dates

Open hours

Oct. 6 (Fri.)

7:30–18:30*1

Oct. 7 (Sat.)

7:00–18:30

Oct. 8 (Sun.)

7:00–18:40

Oct. 9 (Mon.)

7:00–13:10

Location
Lobby Gallery, B1F,
Tokyo International
Forum

Foyer, 4F,
JP TOWER Hall &Conference*1 If you participate in the welcome reception, please use the cloakroom on the fifth floor of B Block,which is open from 17:00 to 21:00 on October 6 (Fri.) only.
● Wi-Fi

Tokyo International ForumAll hall lobbies** Free Wi-Fi is provided by the TokyoInternational Forum.
SSID: tif-free-wifi / Password: None
Session Rooms and Exhibition Hall
SSID: 77ringan / Password: tokyo2023

JP TOWER Hall & Conference

Session Rooms and 4F Foyer
SSID: 77ringan / Password: tokyo2023● Drink service
From October 6 (Fri.) to 8 (Sun.), a drink corner will offer refreshing drinks in the Exhibition Hall.
Breakfast breads and sweets will also be available during certain hours. (Sponsored by the Japan
Ophthalmic Instruments Association)
Prohibitions
Audio and video recording and photography is strictly prohibited in the congress venue, except bythe official press. However, poster presenters may take photos of themselves with their posters toremember the occasion. Please turn off your mobile phone or set it to silent mode in the congressvenue.

Presentation guidelines● Presentation format
Presentations at the lecture sessions should be made using a PC only.
● Registration of presentation data
Please register your presentation data at the PC Center at least one hour before your presentation.
Even if you are going to use your own PC for presentation, you are required to come to the PC Centerto check your presentation data.
● PC CenterOpen dates

Open hours

Oct. 6 (Fri.)

8:00–17:30

Oct. 7 (Sat.)

7:00–17:30

Oct. 8 (Sun.)

7:00–17:30

Oct. 9 (Mon.)

7:00–11:00

Location
Lobby Gallery, B1F,Tokyo International Forum* PC Center is expected to be crowded on the first day of the congress. If you are to make apresentation on the second or subsequent day, please register your presentation data at the PC
Center after 15:00 on October 6 (Fri.).

● PC for presentation
Each session room is equipped with a PC with Windows 10, PowerPoint 2019, and Full HD(1,920×1,080). The screen size is 16:9.
Please note the following regarding your presentation data.
WindowsMacintoshBring presentation
data in a storagemediumBring your own PC

OSWindows 10

Data format

PowerPoint 2013/2016/2019/office365

Video software

Windows Media Player

Please note the following when bringing your presentation data in a storage medium:・Please bring your presentation data saved on a USB flash memory stick.
・While the PC Centers use the latest version of virus protection software to maximize the security,
there is still a risk of data being infected by an unknown virus. For this reason, you are required tocomplete a virus check for your storage medium beforehand to protect the systems of the congress
venues against virus infection. You are also required to bring a CD-R or USB flash memory stick
containing only your presentation data.

・Please use standard OS fonts, such as MS Mincho, MS Gothic, Times New Roman, and Century.
・If you are using video data in your presentation, you are recommended to bring your own PC forpresentation. If, for some unavoidable reason, you choose to bring your presentation data including
video data in a storage medium, please make sure that the video can be played in Windows Media
Player. Please avoid using a special video codec, and bring your own PC for backup andtroubleshooting.
・If your presentation uses linked data (e.g., still images, video, graphs), please save such data
together with the presentation data and ensure that all such data are displayed properly beforehand
using a PC other than the PC on which the presentation data were created.

・Please be assured that the presentation data you submitted will be deleted after the congress
without fail.
Please note the following when bringing your own PC
・If you are using a Macintosh, please bring your own.

・Only a mini D-sub 15 pin output connector is available for the projector. Please bring a conversion
connector if necessary.
・Please bring an AC adapter.
・Please turn off the screensaver or other power-saving mode beforehand.
・Please bring your PC to the operator’s seat at the front left side of the session room after making
sure that the PC works properly at the PC Center. After your presentation, the PC will be returned to
you at the operator’s seat.
● Notes on preparing slides
Please prepare your presentation slides based on ophthalmologic knowledge and in a manner that iseasy to understand for the audience.
1. Please disclose the Conflict of Interest (COI) status on the second slide.
Format is available on the website; (https://www.congre.co.jp/77ringan/en/contents/abs.html)
2. Please avoid slides that are densely packed with text.
Such slides are very difficult to read not only for people with low vision, but also for those with normalvision.
(Consideration for people with poor visual acuity or cortical visual impairment.)
3. Please allow enough presentation time for each slide.
Prepare an appropriate number of presentation slides so that each slide stays on the screen longenough for the audience to understand it.
4. Please avoid using too many colors and confusing color combinations in your slides.
1) Avoid using too many colors in one slide. Instead, use contrasting colors for the background andtext (e.g., white or yellow letters on a blue or black background).
2) The following color combinations are difficult to distinguish and should be avoided.

Confusing color combinations● To speakers at Oral Presentations
・You have 7 minutes for presentation and 5 minutes for discussion.
・Please keep within the time limit of 12 minutes including discussion.
● To poster presenters
・In-person presentation by means of a poster(1) Poster set-up
・Please set up your poster on the board assigned to you in the Poster Room (Hall B7, 7F, TokyoInternational Forum) within the designated time frame.
(2) Presentation method and time
・Stand by your poster board during the time frame specified in the program.
・You have 4 minutes for presentation and 2 minutes for discussion.
・Please keep within the time limit of 6 minutes including discussion.
・Please wear the ribbon provided at your poster board.
(3) Removal of poster
・Please remove your poster after the final session without delay. Posters that remain on the board
after the final session will be removed and disposed of by the Congress Secretariat.
Dates
Set-upPresentation
Clean-up
Oct. 6 (Fri.)
9:00–10:00
10:50–12:10/14:10–15:30
Oct. 7 (Sat.)―
8:50–10:15/15:50–17:10
Oct. 8 (Sun.)―
9:10–10:30/16:00–17:20
17:30–18:30(4) Guidelines for poster preparation
If you have any questions concerning poster preparation and exhibition, please contact a memberof staff at the Poster Room reception desk, situated at the entrance to Hall B7.

・Your abstract number (20 cm × 20 cm) will be placed on your assigned board by the CongressSecretariat.
・Please prepare a title (20 cm × 70 cm) separately from the main poster, which should include theabstract title, and the authors’ names and affiliations.
・The main poster should be no larger than 160 cm × 90 cm.
・Please state the absence or presence of a conflict of interest at the bottom of the poster.
・Pins for mounting will be available on the poster board. Please use these pins to fix the poster
securely to the board.

9070* If the authors have any conflict of interest to disclose, thecategory and company names should be displayed at thebottom of the poster, after the presenter’s name.

160