OpenStreetMap Foundation
Board Meeting
09th July 2009, 10:30 CESTat Geodan offices,President Kennedylaan 11079 MB Amsterdam

Draft Minutes
Present: Nick, Steve, Etienne, Andy, Mikel, Mike & Henk

Apologies: N/A

Minutes of last meetings
May meeting minutes proposed by Steve and seconded by Etienne
June meeting minutes proposed by Mike and seconded by Steve
MATTERS ARISING.
1AGM & Board Nominations:
The date of the Annual General Meeting was set for August 22nd at 3:00pm(changed in the final notice to members to 14:30 BST) at the offices of Cloudmadeor an alternative venue.
It was proposed and agreed that future AGM's should if possible be timed tocoincide with the SOTM conference.
Proposal also to hold the OSM 5th Anniversary party on the same evening whilemore people are in London. venue to be determined, Nick to contact the London
OSM community to organise.
Board elections: All standing for re-election this year but in line with the Articles
of Association in future years only the longest standing third will retire. At the2010 AGM the one third retiring will be drawn form those who have served thelongest uninterrupted service. All Board positions to be equal. The Board will electtheir chairperson and treasurer/secretary roles as required.
The proposed Articles Working Group was discussed. Further discussion needed todecide on whether the group should be made up only from members of theFoundation. No decision taken.

2SOTM:
243 have signed up for the conference from a maximum capacity of 250, this it isessentially sold out. Budget indicates an 8,000 euro surplus. All delegates have
paid and most sponsorship money has been received. T shirts and the Saturdayevening evening dinner for delegates is included as well as drinks on Fridayevening. No issues with cashflow but some issues to sort with money in different
currencies which may incur double transfer fees.
It was noted that some concern about the cost of the conference this year had
been raised. View vary. All agreed that the main conference should be for themembership and affordable to the membership. A look in future years at improved
concessions process proposed.
Consideration of co-ordination of local conferences followed by main conference
next year.
Discussed board member participation and responsibilities during the conference.
various sessions to be chaired by board members.
Lunch break taken, 12:30 to 12:45
3

License / Legal:
Articles of Association - No changes deemed required with respect to the ODbL by
the Licence Working Group.
OSMF will be the publisher and the Licensor under the ODbL. Safe harborregistration in the USA has been made to the DMCA. A clear Copyright violation
procedure needs development.
A review of the Data Protection Act and other personal data aspects for UK
companies required. This will overlap with OSMF membership requirements.
ODbL version 1.0 was published by the OKF on June 29th.
Mike presented the new licence in a full proposal. A long debate ensued about
many aspects, especially the removal of the reverse engineering clause. It wasagreed that a meeting would be convened between our legal advisor and theBoard to obtain clarification with the aim of affirming the licence at the next board
meeting.
All board questions relating to the licence to be raised in a Google document by
Wed 15th July. Steve to check availability with counsel.

4Membership:
Current membership stands at 137
Discussed obtaining and storing more membership data. A membership sign-up
form is needed on the sign-up page as currently only data from paypal orinformation received with other forms of payment is used for membershipcommunications.
Andy to investigate registration requirements under the Data Protection Act.

5

Other Working Group Reports:
Left for next meeting.

6

Staffing:
Nick lead a lengthy discussion of staffing and other aspects of OSMF needs andmanagement structure. Spreadsheet of strategy and importance set out. Nick toconsolidate results and provide summary.Date of next meeting - 11am BST 22nd August at Cloudmade offices.
Meeting wound up early evening with attendees heading for pre-conference dinnerat the Café In de Waag.