OpenStreetMap Foundation
Board Meeting
10th November 2010
19:00 CETDial-in meeting

AGENDA & MINUTES

Participants
Present: Oliver, Henk, Emilie, Simone, Ivan, Steve, Mikel.

Approval of Previous Minutes
Minutes of 3rd November(http://docs.google.com/a/osmfoundation.org/Doc?docid=0AXlajN88iKk6ZGdqc2JkdHhfNzhn
Z3E5ajhmNA&hl=en)
Proposed: Emilie, Seconded: Henk.
Minutes accepted.

Tasks taken
Emilie● Andy - European UnionTrademark. Laudit Solicitors payment (Pending) - handover toemilie (pending as well)● Andy - GSoC mentors travel - Liaise with Ian to get invoice prepared. (invoice to besent this week) - done >> Emilie is going to check with Andy on the status● Andy- Companies House system - Get login privileges for Mike (ongoing) - Needs to●●be set up for someone (ie another director). Suggest I run through with Emilie when I
do the handover.
Mike - Companies House - Confirm whether we should lodge this Resolution (pending).
- assign
Andy - Begin registration process for additional trademark as per Frederik Ramm'semail. (pending, will liaise with Grant Slater)● Emilie suggesting to hire an accountant to hold foundation assets (bank accountaccess, domain details, passwords, etc). >>> Emilie has discussed this with Andy
and they will come with a proposal (jointly made with Andy).
Andy is away, so noSteve● osmf website working group? - UX group● DWG○ Do a write up on Geodata on what the OTRS ticket system-based procedure is,●after the clean-up has finished.
OSMF logo

next week
Simone● Mike to organise a limited use osmf-announce mailing list. (ongoing) - handover tosimone if necessary.
● Regularly ask Mike about membership numbers.
● Mike - Membership - Ask folks who have unsubscribed from osmf-talk why they did
and report back to board (pending) - assign (simone).
no newsMikel● GPSToGo - Reboot this program with Emilie.
● Andy - Initiate the holding of a first Articles WG meeting (pending).
● Andy - Seek professional advice on how do avoid being a de facto employer if we are
the recipient of third party funds for humanitarian projects? (pending)else please or if
HOT integration does not happen then it's not an issue.
Oliver● Mike/Andy - talk to a lawyer re definition of members and also on the protection and●use of our data. General data use and protection viz a vis UK DPA (Data ProtectionAgency) (pending lawyer contact) (Steve recommended looking at ODesk.com as apossible source for professional services.) - Mike to finish first part and then handover to Oliver. Mike got a quote for defining members statuses.
Mike - Seek professional advice on OSMF's liabilities and how address them if we are
the recipient of third party funds for humanitarian projects. (pending) - closed, notneeded since there is a separate entity now.

●Review of previous action items● Spending policy - forward to the Strategic Working Group >> No progress - Pending● Directors and Officers liability insurance - oliver to investigate the matter >> Oliver●

requested info, waiting for incoming proposals of insurance companies.
Mike/License WG - template reply letter is now available for companies asking
permission to use OSM data or OSMF services.
http://docs.google.com/View?id=dd9g3qjp_9ddvp98g6. LWG should put this on the●Foundation wiki and then liase with Data WG as to effective handling of futureenquiries. (ongoing) - assign to Henk
Google Colombia - Steve has had contact with Google about possible import ofOSM-data. The Google contact person has unofficially agreed (parts of) the Colombia
data has being imported of OSM. Data has been provided by a local dataprovider.
They're working on removing the data - all done.

AOB (Any Other Business)● Nike Grid - The second game (currently held in London) does attribute us as being the●●●●datasupplier - LWG still working on it, overall seems resolved since attribution was
clearly given .
http://wklondon.typepad.com/welcome_to_optimism/2010/11/welcome-to-open.html
Additional tile-layers on osm.org. Leave with Strategic Working group. It's a decision
about what maps we want to show on our www.openstreetmap.org website.
Email from a Taiwanese contributor about collaboration with a GPS company - Emilie
to connect with them and keep it going.
Convention tripartite OSGéo / ENTE Aix en Provence / CPA (French regional datatransit, orthophotos, and vectorial data).

Working Groups● SOTM: OSI scholarship (Henk is contacting Bojan of the progress of the mid-term
report for OSI of the SotM scholarship program.)● Working Group on Local Chapters:next week

Date of next Meeting
Wednesday November 17th at 1900CET.

Meeting End
Meeting ended at 20:02 CET (19:02 GMT)