KGS Procurement Standard

Annex: Environmentally Hazardous
Substance Management Standard

Version 7.9 (Apr. 2024)

KITAGAWA INDUSTRIES CO., LTD.

Contents
１．Purpose・・・・・・・２

２．Scope of Application

・・・・・・・２

３．Application of the Standard

・・・・・・・２

４．Definition of Terms

・・・・・３～４

５．Management Standard forEnvironmentally Hazardous Substance・・・・・・・５

６．Survey on Environmentally Hazardous Substances
Revision History

・・・・５・・・・・６～８1

1. Purpose
This Standard has been designed to clearly describe the management standard for thechemical substances that are related to our products as well as to promote awareness of thestandard among our business partners.

2. Scope of Application
This Standard applies to all products, parts, materials, and indirect materials we purchase as
well as the manufacturing processes of these items.

3. Application of the Standard
This Standard shall be applied in compliance with all relevant laws and regulations. If thisStandard does not satisfy customer’s requirements, customer’s standard may be appliedindividually.
We ask our business partners to build CMS (Chemical substances Management System) sothat suppliers who deliver goods to us including their outsourcing contractors as well as thosefrom whom they purchase goods can manage this Standard properly and effectively.
Concerning CMS establishment, please refer to “Chemical substances management guideline”
and “List of Action Items & Check Sheet” of Joint Article Management Promotion-consortium(JAMP).
https://chemsherpa.net/docs/guidelines

4. Definition of Terms
1) Supplier and Customer“Supplier” refers to a company or a group from whom we purchase goods. “Customer” refers
to a company or a group to whom we sell goods.
2) Indirect material
Indirect material refers to packaging materials (carton, plastic bag, cushioning material, tape,label, ink, adhesive, etc.) and chemicals used in a production process (mold lubricant, solvent,cleaning agent, etc.).
3) Environmentally hazardous substance
Environmentally hazardous substance refers to a substance contained in products andmaterials or used during manufacture which has significant adverse impact (aspect) on humanbody and/or global environment. In accordance with laws and regulations as well as customer
requests, we specify the substance to manage it by planning its elimination or reduction.
4) Containment
Containment refers to a condition in which the substance is mixed in or added and attached toa product, or fills the product regardless of whether it is intentional or not.
25) Impurity
Impurity refers to a chemical substance that is naturally and unintentionally contained inmaterials and/or formed during production and cannot be removed completely by technicalmeans. The substances which have maximum allowable concentrations defined in thisProcurement Standard shall not be contained more than the limit even if it is contained asimpurities.
6) Content rate
Content rate refers to a value that is the mass of the designated substance in one component(in homogeneous material) divided by the mass of the component (the homogeneous material).
7) Intentional use
Intentional use refers to the intentional use of chemical substances which occurred when thesubstances are expected to be contained during the manufacturing or work processes ofmaterials, parts, or products. The purpose of this use is to achieve the appearance or quality
characteristics of the materials, parts, or products.
8) Homogeneous material
Homogeneous material refers to a material that cannot be mechanically disjointed into differentmaterials. The term “mechanically disjointed” means that the materials can be, in principle,
separated by mechanical actions such as unscrewing, cutting, crushing, grinding and abrasiveprocesses.
(Example: plastics, ceramics, glass, metals, alloys, paper, board, resins, ink, coat, etc.)
9) Evidence
Evidence is the result of quantitative and qualitative analysis of a specified substance. For thesubstances with the specific MCV, its evidence must be obtained by quantitative analysis
method with adequate accuracy. See Table 1-4 for details of the analysis method.
10) Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS)
These sheets are a form with data regarding the properties and handling of a product that acompany shall submit to another company where the product that could contain hazardous
substances is delivered.
11) Substances of Very High Concern (SVHC)
Substances of Very High Concern (SVHC) are chemical substances designated as substancesof very high concern in REACH Regulation of EU.

312) JAMA sheet
The JAMA sheet is a standard survey form used to gather information on materials ofautomobile parts and contained substances proposed by Japan Automobile Manufacturers
Association, Inc. (JAMA).
13) JAPIA sheet
The JAPIA sheet is the successor to the JAMA sheet, and refers to the standard survey format
for collecting information on materials and substances contained in automotive parts proposedby the JAPIA sheet liaison group, which is made by industry groups such as Japan Auto Parts
Industries Association and The Japan Society of Industrial Machinery Manufacturers.
14) International Material Data System (IMDS)The International Material Data System (IMDS) is the web-based system to register and report
data for gathering and analyzing automotive parts and material information.
15) Global Automotive Declarable Substance List (GADSL)The Global Automotive Declarable Substance List (GADSL) is a list of declared or bannedsubstances defined by GASG (Global Automotive Stakeholders Group) which consists ofautomotive, parts, and chemical manufacturers in Japan, the U.S., and Europe. Declarable
and banned substances appeared in IMDS, JAMA and JAPIA sheets are created based on thislist.
16) chemSHERPA
chemSHERPA is a collective term for the newly developed scheme led by Ministry of Economy,
Trade and Industry to provide information on the chemical substances contained in a product.

5. Management Standard for Environmentally Hazardous Substances
Our company manages environmentally hazardous substances by categorizing into two ranks.
- Must not be contained in products, packaging
See Table 1-1
BannedAmaterials, etc.
Bannedsubstance- Must not be used in manufacturing processes
Substance- It is preferable that containing the substances inproducts or packaging materials and using them in
See Table 2-1
ControlledB
manufacturing processes are avoided.
Controlled
substance- Presence of such substances in products (and its
Substance
content if there is any) must be confirmed.
Exempt uses of the banned substances are specified in Table 1-2 Exemption to Use.
In case a substance is listed under both categories, the substance shall be regarded as abanned substance.

46. Survey on Environmentally Hazardous Substances
1) Suppliers are requested to provide us with the following information on chemical substancesused in products, parts, materials, and packaging materials that are delivered to us as well as thoseused in manufacturing processes.
Goods delivered to KGS

Document to be submitted

1. Raw material(1) MSDS or SDS(2) chemSHERPA(3) Chemical Substance Content Survey(4) Evidence of RoHS compliant (Analysis data)

2. Parts(1) MSDS (MSDS for raw material) or SDS(2) chemSHERPA(3) Chemical Substance Content Survey(4) Survey of Chemical Substance Used in Manufacturing Process(5) Evidence of RoHS compliant (Analysis data of parts or rawmaterial used)(1) MSDS (MSDS for raw material) or SDS(2) Confirmation of Non-Use of Banned Substances for Packaging
Material(1) MSDS or SDS(2) Chemical Substance Content Survey

3. Indirectmaterial

4. Product bycontract
manufacturersPackaging material
Medial agent (moldrelease, solvent,adhesive etc.)
Product for which
KGS supplies withmaterials
Product for which
our supplierpurchasesmaterials(1) Survey of Chemical Substance Used in Manufacturing Process(1) MSDS or SDS for raw material(2) chemSHERPA for raw materials(3) chemSHERPA for parts, plating, etc.
(4) Chemical Substance Content Survey(5) Survey of Chemical Substance Used in Manufacturing Process(6) Confirmation of Non-Use of Banned Substances for PackingMaterial(7) Evidence of RoHS compliant (Analysis data of parts or rawmaterial used)

2） If there is any information you cannot disclose due to its confidentiality, please inform us first,
then provide us with a non-inclusion certificate for banned substances.
3） By our customers’ request, KGS may ask you to conduct a separate survey. (IMDS, JAMAsheet, JAPIA sheet or other customer specific formats)
Note: The component table annexed to Chemical Substance Content Survey can be replaced with
the JAMA sheet, JAPIA sheet or IMDS.

5

Revision History
Version1

2

3

4
5.0

5.1
5.2

5.3

5.4

5.5

5.6

Revision date
Revision details
November 01, 2008 (1) Reviewed the second edition of KGS Procurement Standard
for making the following revisions.
Then, issued Environmental Hazardous SubstanceManagement Standard as the first annex to the third edition.
(2) Reviewed the substances of (A) and (B) and replaced
assigned symbols with sequential number.
October 01, 2010
Fully reviewed controlled substances and its investigation
methods along with responding to REACH regulation, revisionof Japanese Chemical Substances Control Law, and change ofrequirements from customers etc.
March 20, 2012
(1) Reviewed the Exemption to Use a Banned Substance of
Polyvinyl chloride (PVC) Table1-1, No.58(2) Updated the REACH SVHC candidate list to contain 73
substances.
July 31, 2012
(1) Updated the REACH SVHC candidate list to contain 86
substances.
January 11, 2013
(1) Changed the number assignment rule.
(2) Transferred SVHC substances under REACH Regulation toControlled substances. However, some SVHC
substances still remain as Banned substances.
(3) Fully reviewed banned and controlled substances alongwith responses to REACH Regulation, revision of Japanese
Chemical Substances Control Law, and changes ofcustomer requirements.
(4) Changed the analysis method for 6 RoHS substances toIEC62321.
(5) Changed the wording of “MSDS” to “MSDS or SDS”.
July 31, 2013
(1) Updated the REACH SVHC candidate list to contain 146
substances.
January 31, 2014
(1) Added 2 substances to substance list under PAH (polycyclicaromatic hydrocarbon).
(2) Added 1 substance to substance list under specificphthalate esters.
(3) Added endosulfan and benzoepin as banned substances.
(4) Updated the REACH SVHC candidate list to contain 153
substances.
July 31, 2014
(1) Updated the REACH SVHC candidate list to contain 157
substances.
(2) Added N – Phenyl – benzenamine reaction products withstyrene and 2, 4, 4 – trimethylpentene (BNST) as controlledsubstances.
(3) Changed the wording of “JGP format” to “Green
Procurement Survey Response Tool”.
(4) Updated the list of banned substances and of exemptions
for prohibited substances.
January 31, 2015
(1) Added the text concerning CMS establishment.
(2) Added object substance to Table.
(3) Updated the REACH SVHC candidate list to contain 161
substances.
July 31, 2015
(1) Newly designate PFOA control product, BNST as aprohibited substance.
(2) Updated the REACH SVHC candidate list to contain 163
substances.
January 31, 2016
(1) Updated the REACH SVHC candidate list to contain 168
substances.

65.7

July 31, 2016

5.8

Feburuary 28, 2017

5.9

August 31, 2017

6.0

March 31, 2018

7.0

October 1, 2018

7.1

April 1, 2019

7.2

November 1, 2019

7.3

May 26, 2021

7.4

Oct 29, 2021

7.5

May 2, 2022

7.6

Dec 13, 2022

(1) Changed the previous “Polychlorinated Naphthalenes with 3
or more chlorine atoms” to “Polychlorinated Naphthalenes
with 1 or more chlorine atoms”.
(2) Added Hexachlorobutadiene to Banned Substances.
(3) Updated the total number of substances on the REACHSVHC candidate list to 169.
(1) Updated the REACH SVHC candidate list to contain 173
substances.
(1) (Added Class 1 Designated Hazardous Substances
pursuant to Soil Contamination Countermeasures Act toBanned Substances.)(2) Updated the REACH SVHC candidate list to contain 174
substances.
(1) Added a part of candidate chemicals listed under theStockholm Convention to Banned Substances.
(2) Updated the REACH SVHC candidate list to contain 181substances.
(1) Added 3 substances to substance list under Specificorganophosphorous compounds.
(2) Change the substance name of A-42 to "specificphosphorus compound".
(3) Updated the REACH SVHC candidate list to contain 191
substances.
(4) Added 4 phthalate substances as Confirmation of Non-Useof Banned Substances for Packing Material.
(5) Added 4 phthalate substances and Asbestos as
Confirmation of Non-Use of Banned Substances forPacking Material".
(1) Updated the REACH SVHC candidate list to contain 197
substances.
(1) Updated the REACH SVHC candidate list to contain 201substances.
(2) Updated the list of exemptions for prohibited substances.
(3) Changed the substance name of A-67 to "Perfluorooctanoic
acid (including salt) (PFOA) and perfluorooctanoic acidrelated substances".
(4) Updated the list of substances exemplified in “A-29 Ozone
depleting substance” and “A-31Greenhouse effect gas”.
(1) Added the “JAPIA sheet” in 4. Definition of Terms.
(2) Updated the list of substances exemplified in “A-42 Specificphosphorus compound".
(3) Added the chemical substances under TSCA and bycustomer request in the list of prohebited substances (No.78～84).
(4) Updated the list of exemptions for prohibited substances.
(5) Updated the REACH SVHC candidate list to contain 211
substances.
(1) Updated the REACH SVHC candidate list to contain 219
substances.
(1) Updated the REACH SVHC candidate list to contain 223
substances.
(1) Added Perfluorohexane-1-sulphonic acid (PFHxS) and its
salts and Perfluorocarboxylic acids (PFCAs) and its salts
and related substances to banned substances.
(2) Updated the list of substances exemplified in “A-67
Perfluorooctanoic acid (including salt) (PFOA) andperfluorooctanoic acid related substances" and ”B-17
Fluorine and its compounds”.
(3) Updated the list of exemptions for prohibited substances.
(4) Added Neodymium and its compounds to controlled
77.7

May 13, 2023

7.8

Nov 10, 2023

7.9

Apr 30, 2024

substances.
(5) Updated the REACH SVHC candidate list to contain 224
substances.
(1) Added 2-(2H-benzotriazol-2-yl)-4,6-ditertpentylphenol (UV328) to banned substances.
(2) Updated the REACH SVHC candidate list to contain 233
substances.
(1) Added Perfluorohexanoic acid (PFHxA), its salts andPFHxA-related substances to banned substances.
(2) Updated the list of exemptions for prohibited substance.
(3) Updated the REACH SVHC candidate list to contain 235
substances.
(1) Updated the REACH SVHC candidate list to contain 240
substances.

8