20110504 Board Meeting Agenda/Minutes

OpenStreetMap Foundation

4th May 2011

AGENDA & MINUTES

Participants

Present: Emilie, Oliver, Henk, Steve, Mikel, Ivan

Apologies:
Unavailable: Simone

Agenda and Minutes
Administration
Approve minutes of previous meeting
Minutes of 27 April 2011
● proposed: Steve● seconded: Ivan
● No objections● approved

Agenda items for this meeting

Old Business
Columbia data issue
Check with Freddy whether there are still problems. If no problem or no reaction of Freddy
by next week, we’ll close the case. [ACTION: IVAN]

Tile-layer policy
SWG Tile policy approved as amended. Referred to CWG for publication. [ACTION:Oliver] (pending)

New itemResignation of Emilie from board
Emilie announced that she is resigning from the OSMF board effectively today.
Discussed was here availability during the coming weeks in order to get the transition ofthe pending tasks done.
Emilie left the meeting at 18.35
From the Articles of Association:“The Board may from time to time and at any time appoint any member of the Association

as a member of the Board, either to fill a casual vacancy or by way of addition to theBoard, provided that the prescribed maximum be not thereby exceeded. Any member soappointed shall retain his office only until the next Annual General Meeting, but he shallthen be eligible for re­election.”
Proposed is to ask Andy Robinson to step up as acting treasurer for the remaining
duration of the term of this board.
[ACTION: STEVE]

Pending of the response of Andy we have the reassign the pending tasks of Emilie.

Budgeting
Review of Budgeting documents. Where tasked to Emilie & Mikel. Needs to bereassigned [ACTION: BOARD]

Secretarial
Henk to review previous minutes and renew discussion items as required. [ACTION:HENK] - In Progress
http://www.osmfoundation.org/wiki/Board_Meeting_Minutes

Banking
Banking accounts needs to be transfered to other people within board [ACTION:BOARD]

Accountant
The accountant currently prepares OSMF tax information. The accountant will bedirected, if willing, to also maintain OSMF books. Needs to be reassigned. [ACTION:BOARD]

Financial update
Treasurer to provide financial updates approximately every two months in future.
Reference to previous financial statements for burn rate. Henk has set up a financial
spreadsheet. Spreadsheet needs updating with latest figures. Needs to be reassigned[ACTION: BOARD]

SotM
SotM WG to provide financial risk summary to board. Event insurance to be considered,perhaps from same vendor as last year? [ACTION: HENK (for 27 April)] - Inprogress (not discussed)

MapQuest
A rumour was reported to the board that MapQuest are reaching out to local govs andimporting gov’t data to their db. If so, is this of interest to the OSM community, or to theOSMF Board. [ACTION: ALL ] Discussion next meeting.

Face2Face meeting prior to SotM-EU
Meeting will be held in the weekend of June 10-12th in England. Location to be decided
on next week. [ACTION: OLIVER]

Rambler Servers
Bring offer to the attention of TWG and send interim reply for Rambler [ACTION:MIKEL] done

New business

Retaining Francis Davey for legal help
Board accepts the terms mentioned in the client-case-letter of Francis Davey to retain
him for legal help with updating the Articles of Association of the Foundation.

Any other business
None

Meeting End
Meeting ended at 19:05 CET

Date of next Meeting
Wednesday May 11th at 18:00CET 1600 UTC (dial in).
OSMF corporate office is:
132 Maney Hill Road
Sutton Coldfield
B72 1JU
United Kingdom

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