OpenStreetMap Foundation
Board Meeting
25th February 2010,
18:00-20:24 GMT
Dial-in

AGENDA & MINUTES
Final
Present: Henk Hoff, Mike
Collinson, Ulf Möller, Steve
Coast, Simone Cortesi, Mikel
Maron
Apologies:
Minutes of 23/24th Jan
meeting.
(http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
MzlkZGNxZzVjNg&hl=en_GB
and published for public
viewing as
http://docs.google.com/View?
id=dd9g3qjp_39ddcqg5c6)
Proposed: Steve
Seconded: Henk
Accepted
MATTERS ARISING.
1

Review of outstanding
action items.
We reviewed and updated thestatus of action items fromprevious meetings:● Andy - European●

UnionTrademark. Laudit
Solicitors payment(Pending, former
treasurer now
returned.)
Andy - GSoC mentors●●●

travel - Liaise with Ian
to get invoice prepared.
(invoice prepared andwill be sent)
Mike/Andy - talk to alawyer re definition ofmembers and also on
the protection and useof our data. Generaldata use and protection
viz a vis UK DPA (DataProtection Agency)(pending lawyercontact) Steverecommended looking
at ODesk.com as apossible source forprofessional services.
Mike/License WG template reply letter is
now available forcompanies asking
permission to use OSM
data or OSMF services.
http://docs.google.com/
View?id=dd9g3qjp_9ddv
p98g6. LWG should put
this on the Foundation
wiki and then liase with
Data WG as to effective
handling of futureenquiries.(pending)Andy/Data WG - getwebsite pages updatedwith right "if you needhelp" communication
information on bothwww.openstreetmap.org AND wiki ANDFoundationsites.(ongoing)○ Clicking on "Help"on the wiki menu
now gives you alink to the data
working group
page to contact recopyright
infringments.
○ NEW Steve to doblog post on what
Andy does○● Mike to organise a●●●

●
●
●

●

limited use
osmf-announce mailinglist. (ongoing)
Mike - get D & O",
Directors and Officers
liability insurance
quote(s). (pending)Andy - NetCologne
server/hosting offer Respond that we areinterested in offer but
will need to ask thecommunity for advice
on exact use. (pending)
Steve - Kick off a
broader initiative forfinding more sources ofaerial imagery (ongoinglead still developing)
Andy - PROOF - Get
login privileges for Mike
Mike - PROOF - Confirm
whether we shouldlodge this Resolution.
Steve - OSMF website
needs better graphic
layout - put out theword for volunteers(done - an initialstrawman design was
put up for comments.
Feedback is very
disjointed, suggestingthat there is much
more work to be doneon getting community
agreement andconsensus on defining
what the goals reallyare. We will set up a
Working Group. Steve Propose a remit. Mike
will be secretary andwill then set up aprocess for invitingmembers. Mike mention in osmf-talkmeeting minutes.)
Action - Andy - Beginregistration process for●●●●●●additional trademark asper Frederik Ramm'semail. (pending, willliaise with Grant Slater)
Mikel - Data WG - Do awrite up on Geodata on
what the OTRS ticket
system-based
procedure is, after theclean-up has finished.
(pending completion ofwiki)
Mike - Membership Ask folks who haveunsubscribed from
osmf-talk why they did
and report back toboard (pending)Mikel - Communications- type some newwording for the "About"on the current
Opengeodata blog(done) and email toboard@ --> Steve tochange some wordingand encourage broader
participation○ Migration fromWordPress toPosterous ongoing
but problematic.
If anyone would
like to help,
please contact
Steve.
○ Old data will laterbe available atold.opengeodata.
org.
All - Review and voteon logo entries as per
Steve' email
Simone - Set up ashared Google calendar
and give ownership to
Mike (done)○ Mike to organiseboard and WG
meeting calendar.
Andy will investigate
UK and Eire Euro●account options further.
(done)○ An interim
solution found forpaying invoices inEuros using
Caxton FX.
Account is open
and first
payments madetoday. Still needto look at longer
term as costs arecheaper but notideal.
Henk (Holland) /Simone (Italy,Lithuania) / Ulf(Germany) - Can OSMF
open an account in yourbank? What roughly are
the service charges?
○ Holland: Yes,possible to open
for an English
Foundation
without a
director. Can bedone via Internet.
Henk: Find what
the charges forrunning theaccount and formakingtransactions.
○ Germany: Can
open as a foreigncompany. So far
need to have aplace of businessin Germany sostill looking.
○ Italy: Not
possible.
○ Lithuania:Possible. Internet
banking inEnglish. Prices
are quite cheap.
Simone: Find
what the charges
for running the●

●

●

●
●

●

●

2

account and formakingtransactions.
Action - Steve /Technical WG - pleaseanswer back-up system
questions: (pending, doby email)- is the system issufficient?
- is it automatic?
- can wiki and GPX
dumps be madeavailable on a regularbasis to the generalcommunity?
Andy - Initiate theholding of a firstArticles WG meeting(pending).
Mike - remove Data
Import WG fromFoundation website(done)
Mike - organise a first
Communications WG
meeting
Steve - Publish to logo
shortlist to foundation
wiki for review bymembers and publicise(pending)
Andy - Seek
professional advice on
how do avoid being ade facto employer if weare the recipient of
third party funds forhumanitarian projects?
(pending)
Mike - Seek
professional advice on
OSMF's liabilities andhow address them if weare the recipient of
third party funds forhumanitarian projects.
(pending)

Working Group Reports:● License / Legal - Mike- We want to startdual-licensing ASAP. To dothat we need closure on
Contributor Terms and atechnical process.
- We feel we are close withContributor Terms 0.12 draft,
this is the hold-up. Use of"Natural person" as thedefinition of a contributor is,
hopefully, the last item toclose.
- We have changed definitionof active contributor fromediting 3 out of 6 months to 3
out of 12.
- French translation will start.
Italian translator being lookedfor.
- Progress happening butslow- Technical issues straightforward. Matt Amos andGrant Slater will manage.

● Treasurer - Andy
Some money now transferred
into Euro to pay off venue
fees for last year's SOTM.

● SOTM 2010 - Henk
- Registration starting atMarch 1st- First sponsorship agreed on:
Ericsson- Call for papers opening up
this week- OSI will sponsor scholarshipprogram again (Mikel)- OSI has suggested
alternative sponsor options if
we do not meet our goals(Mikel)- Venue payment of roughly
EU 5,000 needs paying. Ivan
will pay via a Spanish chapter
account and seek
reimbursement.
- Venue contract needs
signing. Henk: Get Andy anelectronic copy which he cantranslate and review for
liabilities.
- Student rate: Suggested
last year. We will offer acertain amount of free tickets
in return for helping during
the event. Also March early
bird will offer a considerable
discount.
Mike/Henk: Organise OSMF
member discount code
mailing this weekend.
Andy had to leave themeeting at this point 20:02● Local Chapters: Henk
Current agreement document
is not getting agreement atlocal level. A mailing list
initiative has been started tocompletely re-think what therelationship should be fromscratch using a bottoms-up
approach. Next WG meeting
will be tomorrow and there
will be an attempt to get a
general feeling of what a
local chapter should be.
Steve and Mikel had to leave
the meeting at this point
20:15
The meeting continued until
20:24 to briefly cover any
important items.

● Technical - Steve
Not present● Data - Mikel
Nothing to report.
Ulf reported a Feb 4th email
about TeleAtlas which has notbeen followed up by thefoundation. We need to makesure that there is a process
for the Data WG to follow up.

Ulf will send to Data WG
email address
data@osmfoundation.org● Articles - Andy
Nothing to report.

● Membership - Mike
6 new members since lastboard meeting.

● Communications
3Omidyar Meeting feedback
Due to time, we were unableto discuss. Mikel has set up a
document for us to look at
http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AQJ1pRj49B-3ZGdqOWh6aGZf
OGhkaDRjc2Ro&hl=en

4

AOB- Logo (if anything)Not discussed.

5Date of next meeting
Thursday, March 25th 18:00
GMT / 19:00 CET / 21:00
Nairobi (provisional, to be
confirmed with othermembers and needs to bechecked for clash with LocalChapters)