OpenStreetMap Foundation
Board Meeting
12th November 2009, 18:30 GMT
Call in

AGENDA and MINUTES
Final minutes
Present: Mike Collinson, Henk
Hoff, Steve Coast, Ulf Möller,
Andy Robinson
Apologies: Mikel, Simone
Minutes of 13th Oct meeting.
http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
MTNoa2c1bW5oag&hl=en_GB(and published for publicviewing
as http://docs.google.com/View?id=dd9g3qjp_13hkg5mnhj)
Proposed: Steve
Seconded: Henk
The minutes were accepted.
MATTERS ARISING.
1

A record of action items
from the previous meeting.
There was a discussion as towhether this should be a partof the formal publishedformat. It is very convenient
to all but does not necessarilyreflect what was formally
discussed at the meeting.
Mike will look at moving thisto a separate but accessible
page at future meetings.

● Mike/all - Create a
Google Doc for WG
chairs and members.

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We will work on thisoff-line before the next
board meeting. (done)
Andy openstreetmapS.org.
complete funding drive
proposal (done)
Mike openstreetmapS.org congratulations to grant(done)
Andy - European
UnionTrademark. Laudit
Solicitors payment(Pending)
Henk - Organisedebriefing meeting ofprevious year's SOTM
WG, document whatwent will and what did
not; wrap up
video/audio for 2009;
kick off SOTM 2010.
(done)
Andy - GSoC mentors
travel - Liaise with Ian
to get invoice prepared.
(invoice still pending)Henk - circulate theLocal Chapters
agreement to board
when more complete.
(pending)
Mike/Andy - talk to alawyer re definition ofmembers and also on
the protection and useof our data. Generaldata use and protection
viz a vis UK DPA (DataProtection Agency)(pending lawyercontact)
Matt via Mike - Open
Letter - Change askingfor "advice" to "views"
or "views and informalopinion". (done)
Matt/Ulf via Mike Open Letter - Change
link in letter to a wiki
link, not a Google

document. (done)● Ulf - Foundation

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member license change
proposal Migrate
Google doc toFoundation wiki. (done,PDF file)
Mike/License WG template reply letter isnow available forcompanies asking
permission to use OSM
data or OSMF services.
http://docs.google.com/
View?id=dd9g3qjp_9ddv
p98g6. LWG should put
this on the Foundation
wiki and then liase with
Data WG as to effective
handling of futureenquiries.(pending)
Steve/Technical WG put together aprocedure for upgrading
wiki and wordpress
instances.(done -Tom ison the mailing list for
wordpress and updates
when he gets info. Wiki
will be updated overnext month.)
Andy/Data WG - getwebsite pages updatedwith right "if you needhelp" communication
information on bothwww.openstreetmap.org AND wiki AND
Foundationsites.(pending)Mike/Andy - review
paypal membershipnotifications to makesure that they are being
received properly for
new member
applications. (done)
Steve - Organise OSMF
logo competition/brief(done, quite a few
entries already)Mike to organise a●●●●2

limited use
osmf-announce mailinglist. (pending)Mike - get D & O",
Directors and Officers
liability insurance
quote(s). (pending)Andy - NetCologne
server/hosting offer Respond that we areinterested in offer but
will need to ask thecommunity for advice
on exact use. (pending)
Steve - Kick off abroader initiative forfinding more sources ofaerial imagery(pending)
Mikel/Andy - RussianCommunity, Satellite
Imagery- respondpositively to the email(pending, may havebeen done)

Working Group chairs andmembers:
The board reviewed andupdated the list of Working
Groups this (internal)
document
http://docs.google.com/a/os
mfoundation.org/Doc?id=dd9
g3qjp_25gm6fp9d4
Mike will update theFoundation webpage andinclude the List of the SotM10
organisation at the moment:
http://wiki.openstreetmap.or
g/wiki/State_Of_The_Map_20
10/Organisation

3Signing up to PROOF(Protected Online Filingsystem) (Andy)
Andy recommends that wesign up to this free UK
Companies House (UKgovernment companyregistration and monitoringservice) as it lowers theopportunity for fraud by thirdparties.
More information on PROOF
can be found athttps://ewf.companieshouse.
gov.uk/help/en/stdwf/proofDetails.shtml
Resolution: "The board
resolves that OSMF join the
PROOF scheme. Companies
House will reject any paper
versions of submitted forms
and send them back to theregistered office address.
This helps to ensure that any
changes made have beenregistered by the company
itself. All forms following
joining PROOF are undertaken
electronically through theweb filing service."
The resolution was put toindividual vote and passed
unanimously.
Andy - Execute sign-up
Andy - Get login privileges
for Mike
Mike - Confirm whether weshould lodge this Resolution.
4

License / Legal:● New License Update- Open letter
We have had a small numberof neutral or moderately
positive responses. We have
had one requesting
clarification, which was given
but to date no furtherresponse.
- Foundation member vote
LWG are now physicallyready to go ahead with theagreed vote and survey if itgets the go ahead from theboard.
- Contributor change-over
The LWG has come up withsome draft wording, which
can be seen under item 6 of
their 3rd Nov minutes:
http://docs.google.com/View?
id=dd9g3qjp_21fxrc7ddd
Ulf at the LWG raised an
important issue which LWG
decided to put to the mainboard: 'We don't want this tobe interpreted as anultimatum; "sign this or wedelete your data".' Possible
solutions: Do an additionalround after the first yes/noquestion, or provide several
options for users to choose
from.
The board reviewed and the
majority agreed to thegeneral strategy of asking
OSMF members but notcontributors to vote yes/no to
the new license itself andthen having Contributors
consent limited to
re-licensing of their individual
contributions when they next
login.
Mike/LWG - Can the wording
be made very simple and alink to the current wording?
Review the wording for"Refuse, or do nothing" - itshould not say "you oppose
the license change". Also
make explanation of what
happens if you say nor or donothing, specifically it should
be clear that at some point
refusers will cease to be able
to perform edits. Look at
splitting "Refuse, or donothing" into two different

categories, refuse and defer.
Mike/LWG - Can we have aprogress meter showing theyes/nos/those that do notknow/those that have notlogged and have some extent
edits? Ask Matt Amos/Grant
Slater.
- Foundation member votedate
Provided the LWG has set up
the voting to its satisfaction
and that a draft of theContribtutor change ispublished, the board would
like the LWG to open votingwith all due dispatch.

● Trademarks
Nothing to discuss.

● OtherLWG is continuing work on
Website Usage Terms. A
revised version from Clark
Asay
https://docs.google.com/a/os
mfoundation.org/Doc?id=dg3
p525h_04jtsdqg45Working Group Reports:● SOTM 2010 - Henk
○ what are thelearnings from
SOTM09? - Thereis now a link on
the wiki:○○ Main conclusion:a hefty programand important tokeep to a tightschedule.
http://wiki.openst
reetmap.org/wiki/

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State_Of_The_Ma
p_2009/Organisati
on/Evaluation
Request for 2010
bids has beenmade.
Two bids receivedfor Barcelona,
Spain andGenova, Italy.
There will be aGerman,
German-speaking
conference inMarchA possible
North-America
conference isbeing explored by
Steve for twoweeks before orafter the main
SOTM. If a
US-based fullinternational
SOTM could also
be looked at onits merits if it ismade.
There will be
another meeting
Wednesday

Andy left the meeting at
20:50 GMT, we took a 15
minute break and resumed at
21:05● Local Chapters: Henk
Not much progress due totime lack of time withcoordinators of this WG.
There is an initiative to get
this WG going again. Main
issues: getting a draft
agreement out to Spain, get
the outline of a LC clear andget a procedure in place how
to apply for LC
Action - Steve - Get Local

Chapter group working on aregular basis● Technical - Steve
There will be a face-to-facemeeting next Saturday inLondon.

● Data - Mikel
Mikel was unable to join themeeting. Andy reported
before he left that the OTRS
iissue ticketing system nearlycomplete.

● Articles - Andy
Nothing to report.

● Data Import - SteveNothing to report.

● Membership - Mike
We have had 9 new sign-ups
since last board meeting.
Current fully paid-up
membership is 265.
Membership management
system software - noprogress● Communications
The OSMF website has been
migrated to wiki fromwordpress but no longer has
any skinning. It needs anaethetic workover in
conjunction with a new logo.
Action - Steve - put out theword for volunteers
Blog - Really needs Andy andMikel for a full discussion.
There is little or no input atpresent, which is not good forour public relations image.

6Staff and Financing:Not discussed.

7

Technical Strategy
Document:
Not discussed (proponent notpresent).
AOB- OSM Logo - Steve (notdiscussed)
Date of next meeting
22nd December 10:30 am
PST / 18:30 GMT / 19:30
CEST
Steve - Start working on anext face-to-face meeting,potentially for January