JFM Arts & Culture Grant 2024
CALL FOR PROPOSALS
Contents
INTRODUCTIONI.

OUTLINEII.

ELIGIBILITY AND DUTIES OF THE APPLICANT

III. PROJECT TYPE
IV. GRANT COVERAGEV.

DEADLINE

VI. APPLICATION PROCEDURE
VII. OBLIGATIONS
VIII. DISCLOSURE OF INFORMATION
IX. HANDLING OF PERSONAL INFORMATIONX.

CONTACT INFORMATIONINTRODUCTION
The Japan Foundation invites individuals and organizations that are planning internationaland cultural exchange projects to participate in our grant programs. Successful applicants
are provided with grants, research scholarships, or other types of support. Our grant
programs provide support in three areas: 1. Arts and Cultural Exchange, 2. JapaneseLanguage Education, and 3. Japanese Studies and Global Partnerships, as well as
Strengthening Cultural Exchange in Asia, each with its own stipulated conditions. Any
individual or organization satisfying eligibility requirements and meeting program
objectives is welcome to apply to our grant programs.

The Japan Foundation, Manila Arts & Culture Grant Programs
The Japan Foundation, Manila, offers local grants to support activities that promote anddeepen understanding of Japan, its language, and culture. Additionally, it supports
projects that encourage multilateral cultural exchange between the Philippines and Japan.
And through global partnerships, we extend our reach to foster cross-cultural
understanding and international collaboration.

I. OUTLINE
JFM Arts & Culture Grant Programs: Introducing and deepening understanding ofJapan in the Philippines
Projects concerning Japan (Japanese Arts and Culture / Japanese Studies and GlobalPartnerships). The grant aims to deepen and enhance mutual understanding of Japanand Japanese culture by supporting cultural events. This category also encompasses
projects aimed at enhancing Japanese Studies, including conferences, seminars, andworkshops. And through Global Partnerships, the grant facilitates collaboration among
like-minded nations, creating a platform for dialogue on multifaceted issues such assustainable development, climate change, peacebuilding, maritime and economic
cooperation, among others.
This program provides grants to cover partial expenses on a cost-sharing basis toimplement the following types of projects. The proposed amount by the applicant will bescreened and may be reduced.

1II. ELIGIBILITY AND DUTIES OF THE APPLICANT●●Applicants must be based in the Philippines.
The project proposed for the grants must NOT:
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Be a pure science-related program. This grant supports programs related to theSocial Science and Humanities fields only.
Be profit-oriented.
Benefit only the applicant or certain people.
Be used for creation of scholarships or fellowships.
Be used to spread certain policies or opinions and/or project with political or religious
purposes.
Be used for personal research expenses purposes (this is an event grant, not aresearch grant).

•Applicants must be able to run the project with full respect to the local laws andregulations, as well as to fulfill the responsibility that comes from receiving support
from governmental funding. It is the applicant’s duty to conduct clear accounting,publicity, and reporting.

●The project MUST include a Japanese collaborator, with proof of communication oragreement provided in the form of a letter, email, or contract.

●The grant will only cover partial costs of the project: the grant will NOT cover 100%of the cost. Projects must be based on cost-sharing, and applicants are encouraged
to find other resources along with this grant, such as sponsors, grants, donations,revenue generation (e.g. ticket sales) and participation fees, as well as theapplicant’s own funding.

●If it is necessary to apply for a visa for the foreign artist, such as performance orshooting visas, the applicant must fulfill the duty of obtaining it for the foreign artist
as well as permits from the local authorities for hosting the event, whereverapplicable.

●Applicants must inform the JFM if they are also applying or receiving support fromother Japanese governmental organizations or agencies, including the Embassy ofJapan, any Ministry of Japan, Agency of Cultural Affairs (Bunkacho), JICA, JETRO,JNTO, Japanese local government, and any other entities established bynational/local governments of Japan.

●Applicants must NOT be receiving any support from other Japan Foundation
resources for the same project, including grants from the Japan Foundation2

headquarters’ grant in Tokyo, and local grants from other Japan Foundation country
offices.
●Any recurring application from the same applicant in the same fiscal year will not beconsidered.

●Application received from the same applicant for three (3) consecutive years will not
be considered.

III. PROJECT TYPE
Projects which promote/introduce/deepen understanding of Japan or contribute to
the development of Japanese culture, Japanese Studies and partnerships withJapanese thinkers, researchers and scholars or themes related to Japan.
● Place of Project Implementation –the Philippines or Japan.
● Projects should be implemented between May 1, 2024 - December 31, 2024.
● Possible Project Example:● Inviting guests from Japan, conducting Japan-themed and Japanese culture
related projects such as performance, exhibition, film screening/conference.
● For film screenings, applicants must obtain prior approval from the censorshipboard before applying for the grant.
● Activities related to Japanese Studies and Global Partnerships projects suchas conference, seminar, workshop, lecture, masterclass by inviting theJapanese scholar or thinkers from Japan.
●●Ineligible Projects:
Activities which do not have any specific relation to Japan in terms of themeor guest.
● Japanese cultural day without guests from Japan.
●IV. GRANT COVERAGE
In principle, the grant shall cover the cost of the specified items as below:● Honorarium/artist fee● Production of proceedings and reports● Cost of hosting a conference (e.g. rental of venue and equipment, interpreter, etc.)● Publicity or Public relations expenses● Publication● Purchase of teaching/learning materials● Other costs agreed by JFM

V. DEADLINE

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JFM will accept complete application requirements from April 8, 2024 to October 31, 2024,
via email at jfm_grants@jpf.go.jp. The result of applications will be released within 20
working days.

VI. APPLICATION PROCEDURE
Please access the JFM Arts & Culture Grant Application Form here.
Submission● The Application Form, along with supporting documents, shall be submitted startingon April 8, 2024. Applications can ONLY be submitted by email. Completed
Application Form must be submitted, together with:● Detailed Project Proposal (including a report of past similar project, if any)
● Information on the applicant’s organization● Profile or biography of a Japanese guest/collaborator (artist, researcher,collaborating institution, etc.)● Proof of communication or an agreement with the Japanese
guest/collaborator (in the form of letter, email or contract)● Quotations as per request in the budget proposal● Incomplete documents will not be endorsed for screening.
Screening
Complete application will be screened by the JFM Screening Board.
Notification of Results● The applicant will be notified of the result within 20 working days after the application
has been received and acknowledged.
● Inquiry on the screening procedure and decision will not be entertained.
Terms & Conditions
The applicant will be required to agree to the Grant Terms and Conditions before receiving
the grant.
Grant Payment● For the successful applicant’s (Grantee) project, the first payment (90% of the total
amount of grant) will be made about 30 days after the submission of Notice ofAcceptance and Report for Payment. The second payment (10% of the total amountof grant) will be made when JFM has received and confirmed the content of theProject Report and Financial Report upon the project’s completion.
●When JFM has received the request mentioned in the paragraph above, theapplication shall be examined and upon confirmation that its content is valid, JFM
will make provisional payment.

4VII. OBLIGATIONSThis grant project is governed under the regulations of the Japan Foundation including“Law for the Proper Execution of a Budget Relating to Subsidies” (Law No. 179 of 1955)
as well as relevant Philippine laws.

Before the implementation of approved project
1. If the grantee wishes to change any of the following:a) project design and line-up of invited guests (esp. Japanese resourcespeakers / artists);b) distribution of funds within the overall budget covered by the grant (limitedto those expenses covered by grant);c) implementation schedule (postponement or cancelation);d) change of venue, etc.
the grantee shall promptly coordinate with the assigned JFM staff. A written
approval from JFM must be obtained first before the grantee makes any changes
to the approved project.
2. The grantee shall faithfully observe the Japan Foundation Basic Policy for ProvidingGrants (hereinafter referred to as the “Basic Policy”) and the Foundation’s
Enforcement Procedures for Obtaining a Grant and Implementation of Subsidized
Projects in Overseas Offices (hereinafter referred to as the “Enforcement
Procedures for Overseas Offices”). Grantees must carry out grant projects under
the guidance of the good offices of the persons in charge and the grant must not
be used for any purpose other than that for which it was awarded.
During the implementation of approved project:
1. Any material that is created pertaining to the subsidized project shall clearly
indicate that it was subsidized by the Japan Foundation. The Grantee shallacknowledge JFM’s financial support by using the JFM logo mark in its publicity
document or exercise. Kindly refer to the JFM’s Logo Usage Guide
2. The Grantee is encouraged to show JFM Promotional Video before or during theevent proper.
3. The Grantee shall conduct a survey (online/onsite/hybrid) to at least thirty percent
30% of the total number of audience/participants. JFM will provide a survey
template.

54. JFM has the right to demand a progress report from the grantee regarding thesubsidized project during the implementation of the project from the grantee if sucha report is considered necessary.
5. If JFM recognizes, from the report submitted by the grantee in accordance with theparagraph above or from any other evidence, that the subsidized project is not
being carried out in accordance with the content of the decision to award a grantor the conditions attached thereto, the Foundation has the right to instruct thegrantee to carry out the project strictly in accordance with such conditions.
6. If the grantee contravenes the instructions mentioned in the paragraph above, theFoundation shall impose a temporary suspension of the subsidized project.
Upon the completion of approved projectWithin thirty (30) days after the project is completed, the Grantee will be required to submit
a Project Report, including:a) A Financial Report to JFM with complete copies of receipts. If the amount ofgrant is Fifty Thousand Pesos (PHP 50,000.00) or higher, the financial report must
be reviewed and signed by a Certified Public Accountant (CPA).
If the Financial Report, receipts and other supporting documents are not inaccordance with the application, or violates Grant Terms and Conditions, thedecision may be revoked, and the applicants may be requested to return theprovisional amount. This grant will NOT cover the cost which was not proposed in
the application. In principle, expenditures for items other than the approved appliedamount or significant changes in allocation of grant among approved applied
item(s) are NOT possible.
b) A Survey Result to at least thirty percent (30%) of the total number ofaudience/participants.
c) Copies of links to access video documentation or video outputs. The links must
be incorporated in the narrative report.
d) Public relations materials.
e) Press coverage / articles (if any)
When JFM has received a report relating to the completion of the subsidized project, JFM
shall examine, by reading the report and through other means, and, if necessary, byconducting on-site investigations and other activities, whether the results of thesubsidized project conform to the content of the decision to award a grant and theconditions attached. When JFM recognizes that the results are in due conformity, JFM

6shall confirm the amount of the grant to be awarded and inform the grantee of the amountby delivering a Confirmation of Grant Payment document to the grantee.
When the amount of grant has been confirmed in accordance with the provisions in theabove paragraph, a comparison will be made between the real expenditures that arecovered by the grant and the amount of grant that has been decided shall be awarded,and whichever is the lower figure will be the amount of grant that is awarded.
JFM reserves the right to take the following penalty measures, should the Grantee commit
any fraudulent under the grant given:
Full or partial withdrawal of the grant
The return of any monies disbursed under the grant, with any arising charges
or fees.
● Suspension of the grant for a certain period at its own discretion; and/or● Proceed with legal action(s)●●VIII. DISCLOSURE OF INFORMATION
Details of the projects under this grant project (e.g., the name of the Grantee, projectdescriptions) will be made public in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed
Annual Reports of the Japan Foundation), and in other public-relations materials.
● Unless prevented by law, materials such as submitted application forms will bedisclosed when a request for information based on the “Law Concerning theDisclosure of Information Held by Independent Administrative Institutions, etc.”(Law No. 140 of December 5, 2001), is received.
●IX. HANDLING OF PERSONAL INFORMATION●

Personal information is handled in accordance with the “Law Concerning Access to
Personal Information Held by Independent Administrative Institutions” (Law No. 59of 2003). Details of the Japan Foundation’s personal information protection policy
can be reviewed at the following website: http://www.jpf.go.jp/e/privacy●

Personal information in the application form is used for screening, implementation,and evaluation procedures of the project. They may also be used for the following
purposes:
Details of the Grantee, such as names, gender, job and position, affiliation,project duration, and project description, etc. are published in the Kokusai
Koryu Kikin Jigyo Jisseki (Detailed Annual Reports of the Japan Foundation),on JFM’s website and in other public-relations materials. They are also usedin compiling statistics and released to the press for publicity purposes.
● There may be cases in which this information is released to the Ministry ofForeign Affairs of Japan.
●X. CONTACT INFORMATION

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For further inquiries please contact:
The Japan Foundation, Manila
23/F Pacific Star Building, Sen. Gil Puyat Avenue corner Makati Avenue, Makati City, 1226
Philippines
Telephone No: +632.5322.3200
Email: jfm_grants@jpf.go.jp

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