OpenStreetMap Foundation
Management Meeting (Board)
28th October 2008
17:30 GMT/UTC On-line Skype(Changed to dial-in during the meeting)MINUTES
Present:
Steve (chair), Etienne, Andy, Mike, Mikel, Henk and Nick plus RichardW, Ivan, Simone,and Grant (joined during Agenda item 5)
Minutes of last Meeting were approved.
MATTERS ARISING1OSM Open Data License:
Steve reported on progress with the legal review of the proposed ODbL licenceconfirming that a meeting with the Wilson Sonsini lawyer had been scheduled forThursday 30th October. The purpose of the meeting being to walk through thecomments/proposed wording changes.
It was noted that Peter Miller and others on the OSM mailing list were working on theirown version of a “brief” and use cases. It was felt that this process could continue inparallel with any relevant information being used during the formal review process.
Etienne asked if it was the intention for all of the use cases which had been gathered on
the wiki to be discussed with the lawyer and Steve confirmed that a review on a case bycase basis was envisaged.
Henk asked if a human readable form of the licence was available and it was pointed outthat the current version was already relatively easy to read. RichardW suggested that apreamble to the document may help. To be addressed.
Mike widened the discussion to the question of the current Public Domain discussion on
the mailing list. Nick questioned whether a pubic domain discussion was part ofOpenStreetMap/OSMF or not and Etienne pointed out paragraph 3.1 from theFoundation Article of Association. It was agreed therefore that discussions relating topublic domain should be allowed to continue within the project but that an alternative
email list should be established so that the discussion does not detract from the primary
focus of the current legal-list to discuss the ODbL and its implementation.
Those present debated the format of an alternative list at length finally agreeing via a
vote for the establishment of a new general legal discussion list. Mike to set up.

2.

Collaborative Projects
Steve reported that there had been no further activity since the last meeting.

3

Tile serving & API restrictions
Steve still with action to develop option proposals for future Tile serving and API
restrictions.
Steve still with action for Tech meeting minutes.

4SOTM 09
Nick reported that the request for proposals had been disappointing with no responses
to date. A suggestion was made to split between North America and Europe. Nick tofollow up with those previously expressing an interest.

5.

Local Chapters / Affiliations.
Nick reported that he and Etienne had discussed offline. The proposal being for Nick toreview the Mozilla Foundation as it was felt that it had a strong affiliation process anduseful lessons. Nick still to contact individuals in individual countries after which he andEtienne will further advance the proposals. A further call to discuss had been scheduled
for 2 weeks.
A request from an Ethiopian user to move his http://www.addismap.com/ to an
OpenStreetMap address had been received. It was agreed that this should be rolled into
the local affiliation discussions.

6Edit bots
Henk raised the question about whether edit bots should be permitted. Andy suggested
a code of conduct and pointed out that one had already been drafted to the wiki. Mikel
suggested that the community should decide what the code of conduct should say butthat OSMF should act as the point of last resort. This was agreed. It was also agreed
that OSMF would endorse the communities efforts in creating a code of contact for
automated data edits.

7.

OSMF Membership
Mike reported that OSMF membership had dropped off since the AGM. Minutes of priormanagement meetings were now available to members via the OSMF website.
Action: Andy to produce comments on Sustrans Ranger Packs
Action: Mike - Newsletter

8.

Merchandise
Henk provided an update on the merchandising progress and specifically a request forthe suppliers of an opengpspen to brand with the OSM logo. Henk awaiting receipt ofsamples. It was decided that discussions about an agreement with them could continue
but that a formal request in writing should be requested.

9.

Followups from prior meetings Action points:
Health and Safety policy - Andy - Nothing to report at this meeting.
OSM Trademark - Steve confirmed that the Trade Mark application was progressing butthat the process can take many months to complete. The UK application was proceeding
first.
Insurance - Mike - Nothing to report at this meeting.
Bolivia request - Etienne - Further evaluation but nothing new to report.
Network for Social Change/Funding for Change Ltd - Etienne reported that following ameeting with Peter Miller an application form had been completed and was with Peter.
Logo - Andy - Nothing to report at this meeting.

3rd Party Communications - Andy confirmed he had drafted a note which needed somefurther work before circulation.
ANY OTHER BUSINESS
10. Lithuania data abuse
Andy reported that further potential data entry abuse had occurred in Lithuania.
Over 50 new user registrations for Lithuania had been created during the morning of 22August. Some of these accounts appear to be being used to upload dubious data.
It was agreed that following further additional checked these usernames would beblocked and following a suitable communication to each originating email address alldata uploaded under these usernames deleted from the database. Andy to initiate.
11 UCL power failEtienne reported that funds had been allocated for a Power Management Unit for theservers at UCL following a power outage which resulted in failure of one of the server
PSU's. With all servers restarting at the same time there was an issue with start-up load.
Grant is dealing with the implementation.
12 GeoBase, Canada.
RichardW gave an update on his discussions with GeoBase. They are happy that theproposed OSMF licence changes fit with their own aims for the wider dissemination of
Canadian data and are thus willing to see an early agreement to import GeoBase
provided data into OSM. It was agreed that OSMF would support this effort but that toavoid licence of other issues at this stage some test areas would be located within theOSM database were current contribution is minimal.
It was agreed that RichardW to draft a letter to GeoBase, accepting their proposals, forapproval by the OSMF board.
13 A further proposal was made to work towards a face to face meeting of the board. Andyto evaluate options and costs.
Next meeting:

17:30 GMT/UTC November 25th, 2008