OpenStreetMap Foundation
Board Meeting
27th May 2010,
17:00- GMT (18:00- BST)
Dial-in

AGENDA & MINUTES
final

Present: Ulf Möller, Michael
Collinson, Henk Hoff, Steve
Coast, Mikel Maron (joinedduring item 3)
Apologies: Andy Robinson,
Minutes of 22rd Apr meeting.
(http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
NThnc3R3eDNkNw&hl=en_GB
and published for public
viewing as)
Proposed:
Seconded:Approval postponed.
MATTERS ARISING.
1

Review of outstanding
action items.
We reviewed and updated thestatus of action items fromprevious meetings:● Andy - European●UnionTrademark. Laudit
Solicitors payment(Pending)Andy - GSoC mentors
travel - Liaise with Ian
to get invoice prepared.

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(invoice to be sent thisweek)
Mike/Andy - talk to alawyer re definition ofmembers and also on
the protection and useof our data. Generaldata use and protection
viz a vis UK DPA (Data
Protection Agency)(pending lawyercontact) (Steverecommended looking
at ODesk.com as apossible source forprofessional services.)
Mike/License WG template reply letter is
now available forcompanies asking
permission to use OSM
data or OSMF services.
http://docs.google.com/
View?id=dd9g3qjp_9ddv
p98g6. LWG should put
this on the Foundation
wiki and then liase with
Data WG as to effective
handling of futureenquiries. (ongoing)
Mike to organise alimited use
osmf-announce mailinglist. (ongoing)
Mike - get D & O",
Directors and Officers
liability insurance
quote(s). (pending)Andy - NetCologne
server/hosting offer Respond that we areinterested in offer but
will need to ask thecommunity for advice
on exact use. (pending)Andy- Companies
House system - Get
login privileges for Mike(ongoing)
Mike - Companies
House - Confirm
whether we should

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lodge this Resolution(pending).
Steve - OSMF website
needs better graphic
layout - put out theword for volunteers(done - an initialstrawman design was
put up for comments.
Feedback is very
disjointed, suggestingthat there is much
more work to be doneon getting community
agreement andconsensus on defining
what the goals reallyare. We will set up a
Working Group. Steve Propose a remit. Mike
will be secretary andwill then set up aprocess for inviting
members. Mike mention in osmf-talkmeeting minutes.
(pending)
Action - Andy - Beginregistration process for
additional trademark as
per Frederik Ramm'semail. (pending, will
liaise with Grant Slater)
Mikel --> Steve - Data
WG - Do a write up on
Geodata on what theOTRS ticket
system-based
procedure is, after theclean-up has finished.
(pending)
Mike - Membership Ask folks who haveunsubscribed from
osmf-talk why they didand report back toboard (pending)Steve email to board@--> Steve to change
some wording andencourage broader
participation toopengeodata (pending)○ Migration from●

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WordPress toPosterous ongoing
but problematic.
If anyone would
like to help,
please contact
Steve.
○ Old data will laterbe available atold.opengeodata.
org.
Mike - follow up on Ian
Dees request formembership list for
OSMF logo votesoftware. (done)
Action - Steve /Technical WG - pleaseanswer back-up system
questions: (pending, doby email)- is the system issufficient?
- is it automatic?
- can wiki and GPX
dumps be madeavailable on a regularbasis to the generalcommunity?
Andy - Initiate theholding of a first
Articles WG meeting(pending).
Mike - organise a firstCommunications WG
meeting (ongoing)
Steve - Publish to logo
shortlist to foundation
wiki for review bymembers and publicise(pending)
Andy - Seek
professional advice on
how do avoid being ade facto employer if weare the recipient of
third party funds forhumanitarian projects?
(pending)
Mike - Seek
professional advice on

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2

OSMF's liabilities andhow address them if weare the recipient of
third party funds forhumanitarian projects.
(pending)
Mikel - GPSToGo - Ask
GroundSpeak who their
Garmin contact is.
(pending)
Mike - Communicate
with list owner andliaise with Tom as
overall administrator.
(pending)
Henk - List key SOTM
2010 venue liabilities sothat the board is awareof what they are (done:
our activities and any
equipment/materials
we bring to the venue)
Henk - check with Ivan
regarding liability
insurance for the SOTM
venue, investigate
options for cancellationinsurance (ongoing)
Henk - find a place for
OSMF AGM at SOTM.
(done, smaller
conference room will beavailable)

Foundation accounts for
the UK financial year
2008-2009
The final accounts have theapproval of Andy as
Treasurer and werepreviously distributed toboard members via email. He
has asked the board toformally record approval,
which was given.

3SOTM 2010 Board meetingand AGMAs per previous discussion, toensure continuity (andconformance with ourarticles), the board isproposing to only put up 1/3(two positions) for voting .
However, to make sure wehave member consensus,
mike willl email the OSMF
talk to get feeback. We willthen meet again 10th June (tobe able to give 21 days clearformal notice) to finalise andformally call AGM.
Henk has arranged a venue
for the AGM Sunday
lunchtime, 13:30.
It was suggested that wemeet Thursday before SOTM
and organise it around Steven
King, however not all board
members may be available,
Mike to follow up via email.
Simone and Richard Weait
have a suite near the SOTM
venue which could provide aboard meeting point.
4Working Group Reports:● License / Legal - Mike
- License change. All base
documentation is complete
and the LWG is now firmly
engaged in informational
excercises andimplementation only.
New contributor terms setup
completed and went live May
12th. All new registrants now
agree to license both under
CC-BY-SA and ODbL. Our
thanks to Matt Amos, Grant
Slater and Tom Hughes forthe technical set-up and Henk
Hoff for organizing French
and Italian versions as
required by their respective
national laws.
[Steve left the meeting]
We are now working on
implementing voluntaryre-licensing for existing
contributors (Accept orDecline). We will complete
review of our timeframework next week. The
draft is to get voluntary
re-licensing going within Juneand then allow 5 weeks toreview the number whorespond. If it is large, we willproceed to mandatory
Accept/Decline. If it is small,
we will continue informational
efforts and extend for 5weeks. During all thesephases, end users will still
use CC-BY-SA for the current
version of the database. The
timing of the final stage,
cutting from over from
CC-BY-SA to ODbL, we intend
to leave as open as possible,
to allow a community
consensus to be formed that
we are indeed ready tomove, a critical mass ofacceptances to have beenrecieved, large importers to
be formally informed andconsent gained.
- Foundation website
license-related,service-related pages.
The following resources are
now complete:
For end users, focuses oncurrent license:
http://www.osmfoundation.or
g/wiki/License
A general orientation to thelicense change, includes links
to the final documentation
set:
http://www.osmfoundation.or
g/wiki/License/About_The_License_Change
A document for existing
contributors summarisingwhy we want to change thelicense and why we areasking them to re-license:
http://www.osmfoundation.or
g/wiki/License/We_Are_Changing_The_License- Microsoft
Jon Gelsey,(http://www.linkedin.com/pub/jon-gelsey/2/41/a56) andBlaise Aguera y Arcas ofMicrosoft attended ourmeeting of 18th May and Jon
followed up again at our 25th
May meeting. The company
is interested in being a userof OpenStreetMap data under
the new ODbL and wish to dothat in a manner that is inkeeping with both the letterand spririt of the license. To
that end, we discussed aseries of "FAQ" questions thatwere previously presented
via legal counsel. It was agood opportunity to discussphilosophy and intent of bothparties rather than preciseanswers. The questions anddraft answers can be found in
LWG minutes and areintended to be incorporated in
the License FAQ on theFoundation website. We willcontinue to work on somespecific issues and havesuggested that Microsoft
personnel join and engage thegeneral community in ourgeneral and legal discussion
fora and also consider joining
the OSMF.
Of general interest, Miguelended by outlining what
Microsoft are seriously
looking at, thoughemphasised these are by nomeans firm deliverables.
Roughly in chronologicalorder:
1. Using OSM maps in areasof the world where they are
better. Use map tiles as is.
This would involve setting up
a proxy server so that ourown servers would not getswamped.
1a. Potentially set up a map
app gallery, offering
OpenStreetMap as one view... in the same way we offer
more than one map view.
2. Offer OSM map editting inBing. Edits would go directly,
or cached and then sent
automatically, toOpenStreetMap. This would
include high resolution aerialimagery.
3. Offering maps based on
OSM data according toin-house style-sheets.
4. Service integration, yet to
be explored thoroughly.
Mikel said we should ask if
imagery could be used inother editors. We also needto inform technical team on
item one and get response.
- Nike. LWG is tracking thesituation, (Nike appears tohave used
OpenStreetMap-derived data
for a London advertising
campaign without
attribution).
- Richard Weait has joinedthe LWG● Treasurer - Andy
Fiinal accounts for 2009 arecomplete and signed. They
will be sent to Companies
House to meet submittal

deadline.

● SOTM 2010 - Henk
[Simone joined the meeting]Insurance/laiibilty. Henk had
a discussion with the venue.
In summary, if it issomething we do (activities
initiated by us) or something
we brought in(equipment/materials), thenwe are liable. Else, they(venue) are liable. Andy islooking at one company forinsurance
http://www.perkins-slade.com/home/ Henk has also
found one company that doesevent insurance, specifically
including Spain and willl ask
for a quote this week.
Current sign-ups: 100(weekend), 73 (friday) - needto increase
Sponsors: Current: 34.300
euro (2009: 18.300 euro)
Provivisional program has
been released.
Conference bag, guide etc
ongoing.

● Local Chapters - Henk
No progress to report but
help is needed due to SOTM
and LWG acitivities.

● Technical - Steve(absent)● Data - Mikel
Nothing to report. Will
present at SOTM, Sunday
morning to generate moreinterest in helping out.

ESRI - Mikel would like toapproach them informally reuse of our tiles.

● Articles - Andy(absent)
Nothing to report.

● Membership - Mike
Nothing to report.
4Omidyar
Mikel announced that a new
Strategic WG has started with10 people and has Discussion
with Omidyar are part of the
motivation for getting thisgooing. Mikel will be in
London 17th June (to beconfirmed) and will meet
Steven. Other board
members are welcome.
We will also meet Steven inGirona.

5AOB- OSMF voted Organisation ofthe Year by Swedish
Cartographic Society
http://www.kartografiska.se
Citation:"The unique combination of
involving the users for dataacquisition and providing
global storage capabilities
and data distribution channels
has made the OpenStreetMap
project an important data
provider for map users who
cannot afford"
The board thanks the Swedish
Cartographic Society
Press release needed. ...work- HOT
Nicolas Chavent and Dane

Springmeyer have justreturned from a second
mission to Haiti, successfully.
Third is planned for nextmonth.
We have started
communication channels on
twitter and blog. Blog not yet
fully launched, but will be at
http://hot.openstreetmap.org/weblog/
Nicolas is looking into somekind of incorporation for theentity possibly in France
and/or USA.
- New OSMF Logo
Mike needs to set current
logo set to ?Ian Dees?.
- What is OSMF want to do intheir session on SotM?
We have 1 1/2 hours
available, normal sessions
are 20 minutes.
Data WG - provide time
esimage title/format plan toHenk
License WG - provide
title/format plan to Henk Mike will agenda Tues
Strategic WG - provide
title/format plan to Henk
- Yahoo! satellite
Yahoo has entered into anagreement with Nokia toprovide maps to Yahoo, thismay affect OpenStreetMap
access to their imagery.
- Google StreetView
Also, Simone met Ed Parsons
in Rome. He reiterated thatthird-party licensing
prevented tracing from aerial
imagery but Simone
understands that there is noproblem using StreetView
imagery. Ed is going toGirona, so we can follow up
there.
6

Date of next meeting
Thursday, June 10th 18:00
BST / 19:00 CET / 20:00
Nairobi / 11:00 MDT Denver
Possible venue for July SOTM
meeting:
http://www.hap-dreams.com/
Need to check if has Internet.