OpenStreetMap Foundation
Board Meeting
2nd October 2010,
18:00 CET (17:00 - BST)
Dial-in meeting

AGENDA & MINUTES

Participants
Present: Simone Cortesi, Emilie Laffray, Mikel Maron, Oliver Kuhn, Henk
Hoff
Apologies: none

Approval of Previous Minutes
Minutes of 10th September(http://docs.google.com/a/osmfoundation.org/Doc?docid=0AfNHfrLyQke9ZGQ4bmdzY2NfMT
VkbnB6OXNxMw&hl=en)

Proposed: Emilie, Seconded: Oliver.

Matters Arising
1. During the discussion it came to our attention that a commercial map provider might
be interested in using OSM data, thus infringing our licence.

2. Face to Face organizing in Massa/Pisa/Lucca/Genova, italy? - Mikel suggest 3rd week
(16-18 december) - simone to followup by email.

3. Server for maposmatic? - oliver: suggesting to put a collection bin where to haveproject maintainers and donors meet and push forward the project itself. henk,

simone, emilie, mikel: this will be a precedent to other derived projects, and thus
needing clear rules on how the spending policy should be.
4. Spending policy - forward to the Strategic Working Group
5. Email decision making - simone and emilie to come up with a proposal for formally
discussing smaller matters between board meetings in order to speed up the process
at the board meeting itself.
6. Working group reports ○ technical working group: requesting hardware for the tileserver and looking tobuy it, around 10000 gbp. henk: future demand? emilie: urgent, mid-term,long-term (12 months).
○ communication working group:■ Scope of Working Group■ The Communication Working Group will begin with a focus on■communication between the OSMF (Board and Working Groups) andits members and the public. The Communication Working Group will
create guidelines and frameworks to ease an appropriate
communication for its entities like the Board and (other) WorkingGroups, ensuring their activities and achievements arecommunicated effectively to the rest of the community and wider
public.
■ Other communication channels in and around OpenStreetMap may
be in scope of the group’s activities. The group will do some analysisof the different channels, areas where problems can be seen, e.g.
signal-to-noise ratio of community discussions, and possibly develop
some ideas for making improvements. However the immediatepriority will be Foundation related communication.
■ The “homepage” of OSM is in scope, but not an immediate priority.
Reasons: the homepage is a very controversial topic as a few
sketches that have been publicly made available by Steve Coast
have been shown and the license change is currently controversial
enough and therefore should be settled before another controversial
topic is started.
Activities■ Weekly or bi-weekly meetings (depends on availability)■ Establishing an official communication channel for the OSMF (relatesto the opengeodata.org blog which is mainly used for communication
but not the official channel)■ Create a proposal for guidelines and frameworks to ease anappropriate communication for its entities like the Board and (other)Working Groups.

● SOTM working group: already few bids coming in, and still 2 weeks before the●●bidding process closes. Vienna, Addis Ababa, La Habana, Tallin, Denver. Alreadylooking for prospecting sponsorship.
licence working group: relicensing is generating some discussion. Concern about
the license change. Recommendation from LWG regarding decision fromprevious board meeting: no exceptions from Contributor Terms (even in case oflarge companies). Preliminary acceptance of board (in case no opposing view
from Steve or Mikel).
data working group: steve to take the helm of the group.

● stragegic working group: no meeting took place● local working group: nothing special
1. TC 2. emilie suggesting to hire an accountant to hold foundation assets (bank accountaccess, domain details, passwords, etc).
3. board liability - oliver to investigate the matter.

Review of previous action items
These are from May 27th or before. June 10th meeting items were restricted to SOTM andthe AGM.

● Andy - European UnionTrademark. Laudit Solicitors payment (Pending) - handover toemilie● Andy - GSoC mentors travel - Liaise with Ian to get invoice prepared. (invoice to be●

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sent this week) - done
Mike/Andy - talk to a lawyer re definition of members and also on the protection anduse of our data. General data use and protection viz a vis UK DPA (Data ProtectionAgency) (pending lawyer contact) (Steve recommended looking at ODesk.com as apossible source for professional services.)
Mike/License WG - template reply letter is now available for companies asking
permission to use OSM data or OSMF services.
http://docs.google.com/View?id=dd9g3qjp_9ddvp98g6. LWG should put this on theFoundation wiki and then liase with Data WG as to effective handling of futureenquiries. (ongoing) - assign
Mike to organise a limited use osmf-announce mailing list. (ongoing)
Mike - get D & O", Directors and Officers liability insurance quote(s). (pending) handed over to Oliver (23 oct).
Andy - NetCologne server/hosting offer - Respond that we are interested in offer but
will need to ask the community for advice on exact use. (pending) - deadAndy- Companies House system - Get login privileges for Mike (ongoing) - Needs tobe set up for someone (ie another director). Suggest I run through with Emilie when I
do the handover.
Mike - Companies House - Confirm whether we should lodge this Resolution (pending).
- assign
Steve - OSMF website graphic layout and working group Steve - Propose a remit.
Mike will be secretary and will then set up a process for inviting members. Mike mention in osmf-talk meeting minutes. (pending)Andy - Begin registration process for additional trademark as per Frederik Ramm'semail. (pending, will liaise with Grant Slater) - assign
Mikel --> Steve - Data WG - Do a write up on Geodata on what the OTRS ticket
system-based procedure is, after the clean-up has finished. (pending)Mike - Membership - Ask folks who have unsubscribed from osmf-talk why they did
and report back to board (pending) - assign (simone)
Steve email to board@ --> Steve to change some wording and encourage broader
participation to opengeodata (pending)○ Migration from WordPress to Posterous ongoing but problematic. If anyone
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would like to help, please contact Steve.
○ Old data will later be available at old.opengeodata.org.
Action - Steve / Technical WG - please answer back-up system questions: (pending,do by email)- is the system is sufficient?
- is it automatic?
- can wiki and GPX dumps be made available on a regular basis to the generalcommunity?
Andy - Initiate the holding of a first Articles WG meeting (pending).
Mike - organise a first Communications WG meeting - done
Steve - Publish to logo shortlist to foundation wiki for review by members andpublicise (pending)Andy - Seek professional advice on how do avoid being a de facto employer if we are
the recipient of third party funds for humanitarian projects? (pending) - Assign tosomeone else please or if HOT integration does not happen then it's not an issue.
Mike - Seek professional advice on OSMF's liabilities and how address them if we are
the recipient of third party funds for humanitarian projects. (pending)Mikel - GPSToGo - Ask GroundSpeak who their Garmin contact is. (pending)

Steve volunteered to go through the list offline, contact past board members and coordinate
handing off open issues

AOB (Any Other Business)
Date of next Meeting
Tentative: 1800CET - 23 october 2010.

Meeting End
Meeting ended at GMT