OpenStreetMap Foundation
Board Meeting
22nd December 2009, 18:30-20:26 GMT
Call in

AGENDA and MINUTES
Final Minutes
Present: Henk Hoff, Steve
Coast, Ulf Möller, Simone
Cortesi, Mike Collinson
Apologies: Andy Robinson
Minutes of 12th Nov meeting.
https://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
MjRma3M5Y3BkcQ&hl=en_GB(and published for public
viewingas http://docs.google.com/View?id=dd9g3qjp_24fks9cpdq)
Proposed: Henk
Seconded: Steve
Accepted
MATTERS ARISING.
1

Review of outstanding
action items.
We reviewed and updated thestatus of the following action
items:● Andy - European●●

UnionTrademark. Laudit
Solicitors payment(Pending)
Andy - GSoC mentors
travel - Liaise with Ian
to get invoice prepared.
(invoice still pending)Henk - circulate theLocal Chapters
agreement to board

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when more complete.
(pending - emailquestions) https://docs.
google.com/a/osmfoundation.org/Doc?docid=0A
SP0Iaqh9aCnZGZwZGht
eGtfMjBnMjNkazR6ZA&hl=en
Mike/Andy - talk to alawyer re definition ofmembers and also on
the protection and useof our data. Generaldata use and protection
viz a vis UK DPA (DataProtection Agency)(pending lawyercontact)
Mike/License WG template reply letter is
now available forcompanies asking
permission to use OSM
data or OSMF services.
http://docs.google.com/
View?id=dd9g3qjp_9ddv
p98g6. LWG should put
this on the Foundation
wiki and then liase with
Data WG as to effective
handling of futureenquiries.(pending)Andy/Data WG - getwebsite pages updatedwith right "if you needhelp" communication
information on bothwww.openstreetmap.or
g AND wiki AND
Foundationsites.(pending)Mike to organise alimited use
osmf-announce mailinglist. (pending)Mike - get D & O",
Directors and Officers
liability insurance
quote(s). (pending)Andy - NetCologne
server/hosting offer Respond that we are

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interested in offer but
will need to ask thecommunity for advice
on exact use. (pending)
Steve - Kick off a
broader initiative forfinding more sources ofaerial imagery(pending)Mikel/Andy - RussianCommunity, Satellite
Imagery- respondpositively to the email(pending, may havebeen done)
Mike - update theFoundation webpage ofWorking Groups (done)
Andy - PROOF - Executesign-upAndy - PROOF - Get
login privileges for Mike
Mike - PROOF - Confirm
whether we shouldlodge this Resolution.
Mike/LWG - Can thewording be made very
simple and a link to thecurrent wording?
Review the wording for"Refuse, or do nothing"- it should not say "youoppose the licensechange". Also make
explanation of what
happens if you say noror do nothing,specifically it should beclear that at some pointrefusers will cease tobe able to perform
edits. Look at splitting"Refuse, or do nothing"into two different
categories, refuse anddefer. (done - see item4)
Mike/LWG - Can wehave a progress metershowing theyes/nos/those that do
not know/those that

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4

have not logged andhave some extent
edits? Ask Matt
Amos/Grant Slater.
Steve - Get Local
Chapter group working
on a regular basis done- regular thurmeetings))
Steve - OSMF website
needs better graphic
layout - put out theword for volunteers(pending - boardmembers please scorelogos)
Steve - Start working
on a next face-to-facemeeting, potentially for
January (done)

License / Legal:● New License Update- Open letter
No further responses havebeen received.
- Foundation member vote
The OSMF member licensechange proposal vote is under
way and continues togenerate considerable traffic
on osmf-talk mailing list. It
closes at midnight GMT on
December 26th. The LWG
expects to meet briefly thenext day to review the result.
If we get a good vote, wewould like to proceed asplanned. If it is moremarginal, we will makerecommendations after thereview and seek boardadvice.
Steve proposed a vote of
thanks to the LWG and it wasunopposed.

- Contributor change-over
The LWG has refined thewording and it is available
here:
https://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
MjhkZ2tkbWhocQ&hl=en_GB
or as a published document
here:
http://docs.google.com/View?
id=dd9g3qjp_28dgkdmhhq
Specifically a third option has
been added to the Contributor
Change Over Accept/Refusewording so that existing
contributors who will allow
their content to licensed
under ODbL but who whowould prefer to see theircontributions released on a
Public Domain-like conditions... exact wording beingrefined.

● Trademarks
Register additional
trademark? (as per email tothe board Fri, 18 Dec 2009
from Frederik Ramm). We
decided to try and register a
trademark as suggested.
Action - Andy - Beginregistration process.

● Other
LWG will resume work on
Website Usage Terms in theNew Year.
5

Working Group Reports:● SOTM 2010 - Henk
SOTM 2010 WG now meetsweekly (Wed) and reports
here:http://wiki.openstreetmap.org/wiki/State_Of_The_Map_20
10-- Girona, Spain 9th-11th July
has been decided andannounced.
-- Primary focus is putting
together local team (Ivan and
one person living in Girona atpresent) and documention forsponsors ... we learnt fromlast year that we should start
the sponsorship process assoon as possible.
-- Venue max is 400.
-- Opportunity for cooperation
with another Marchconference on Open GIS, atthe same location, organisedby the local university GIS
department. Also, in theweek before SOTM (Mon-Fri)
U. of Girona is holding
workshops on GIS issues.

● Local Chapters: Henk
We now have weekly WG
meetings on Thurs at 08:00
GMT. There is unresolved
discussion on two points:
1) Membership.
Should members of a local
chapter be automatically be"main" foundation members.
Should they be separate?
Board suggestion: When
problematic a local chapter
can have normal members
and a pro-members (latterbeing member of LC andFoundation).
2) Organisational/legal

Do Local Chapters need to be
independent organizations ormay they also be part of alarger group. E.g. a "working
group" of OSGeo like inGermany?
The board has a preference
to individual completely
independent organisations butwill not veto the use ofumbrella organisations where
there are practical reasons todo so.
Henk - Local Chapters WG toestablish broad guidelines onwhat sort of organisations areacceptable in conjunction with
the OSM community.
The board can then approveor dissapprove the guidelines.
In future, it can then use theguidelines to accept or reject
on a case by case basis.

● Technical - Steve
There was an all day
November face-to-facemeeting in London to defining
long term goals and programwith a view to predicting
funding requirements. Thisappears still to be a work inprogress.

● Data - Mikel
Met two weeks ago. Grant
has refined OTRS ticket
system to better meet Data
WG needs. Working on
cleaning up proceedures.
Mikel - Do a write up on
Geodata on what theprocedure is, after theclean-up has finished.

● Articles - Andy
Andy was unable to attend
the meeting.

● Data Import - Steve
Nothing to report.

● Membership - Mike
4 new sign-ups since lastboard meeting and somerenewals from folks wanting
to vote. Current fully paid-up
membership is approximately
272.
Membership management
system software - noprogress
A small number of people,
about 5%, have unsubscribedfrom osmf-talk. Henksuggested that we should findout why osmf-talk is not agood method ofcommunication for somepeople so that we canimprove member outreach.
Mike - Ask folks who haveunsubscribed from osmf-talk
why they did and report backto board● Communications
Blog:Mikel - type some newwording for the "About" onthe current Opengeodata blog
and email to board@
6

Date and location of next
meeting23-24 January 2010 Face toFaceWhere?
Henk - Book somewhere inAmsterdam or Frankfurt
Mike - Set a document forpotential agenda items. We
will continue the policy ofbrainstorming the final
agenda at the start of theweekend itself.
7

OSMF Logo - Steve65 entries have beenrecieved. The board wishes tothank all those who havesubmitted.
Not all board members havereviewed entries. We will
narrow it down to top 5 via
email and then make a finaldecision.
http://spreadsheets.google.com/viewform?formkey=3DdEk
yRUljbDlVbi01Tk1Tb1JZ=alc0
NEE6MAAll - Review and vote on logo
entries as per Steve' email of
19 Dec 2009, "Logo"

8

Technical Strategy
Document:
Matt and Grant have beenasked to predict resources
and funding for the next year.

9Staff and Financing:This is dependent on ourobjectives, we will resume
discussion at the face to facemeeting.