OpenStreetMap Foundation
Board Meeting
25th March 2010,
18:00-20:30 GMT
Dial-in

AGENDA & MINUTES

Present: Henk Hoff, Ulf
Möller, Michael Collinson,
Andy Robinson, Steve Coast,
Mikel Maron
Apologies: Simone
Minutes of 25th Feb meeting.
(http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
NDdmd243ZjZxdg&hl=en_GB
and published for public
viewing as
http://docs.google.com/View?
id=dd9g3qjp_47fwn7f6qv)
Proposed: Steve
Seconded: Andy
Accepted
MATTERS ARISING.
1

Review of outstanding
action items.
We reviewed and updated thestatus of action items fromprevious meetings:● Andy - European●UnionTrademark. Laudit
Solicitors payment(Pending)
Andy - GSoC mentors
travel - Liaise with Ian
to get invoice prepared.

●

●

●

●

(invoice prepared andwill be sent when
accounts package
running properly)
Mike/Andy - talk to alawyer re definition ofmembers and also on
the protection and useof our data. Generaldata use and protection
viz a vis UK DPA (Data
Protection Agency)(pending lawyercontact) Steverecommended looking
at ODesk.com as apossible source forprofessional services.
Mike/License WG template reply letter is
now available forcompanies asking
permission to use OSM
data or OSMF services.
http://docs.google.com/
View?id=dd9g3qjp_9ddv
p98g6. LWG should put
this on the Foundation
wiki and then liase with
Data WG as to effective
handling of futureenquiries.(pending)Andy/Data WG - getwebsite pages updatedwith right "if you needhelp" communication
information on bothwww.openstreetmap.or
g AND wiki AND
Foundation sites.(done)○ Clicking on "Help"on the wiki menu
now gives you alink to the data
working group
page to contact recopyright
infringments.
○ NEW Steve to doblog post on what
Andy does
Mike to organise a●●●
●

●

●

●

limited use
osmf-announce mailinglist. (ongoing)
Mike - get D & O",
Directors and Officers
liability insurance
quote(s). (pending)Andy - NetCologne
server/hosting offer Respond that we areinterested in offer but
will need to ask thecommunity for advice
on exact use. (pending)Andy- Companies
House system - Get
login privileges for Mike
Mike - Companies
House - Confirm
whether we shouldlodge this Resolution.
Steve - OSMF website
needs better graphic
layout - put out theword for volunteers(done - an initialstrawman design wasput up for comments.
Feedback is very
disjointed, suggestingthat there is much
more work to be doneon getting community
agreement andconsensus on defining
what the goals reallyare. We will set up aWorking Group. Steve Propose a remit. Mike
will be secretary andwill then set up aprocess for inviting
members. Mike mention in osmf-talkmeeting minutes.)
Action - Andy - Beginregistration process for
additional trademark asper Frederik Ramm's
email. (pending, will
liaise with Grant Slater)
Mikel --> Steve - Data●●●●

WG - Do a write up on
Geodata on what theOTRS ticket
system-based
procedure is, after theclean-up has finished.
(pending completion ofwiki)
Mike - Membership Ask folks who haveunsubscribed from
osmf-talk why they did
and report back toboard (pending)Mikel - Communications- type some newwording for the "About"on the current
Opengeodata blog
(done) and email toboard@ --> Steve tochange some wordingand encourage broaderparticipation○ Migration fromWordPress toPosterous ongoing
but problematic.
If anyone would
like to help,
please contact
Steve.
○ Old data will laterbe available atold.opengeodata.
org.
Mike - follow up on Ian
Dees request formembership list for
OSMF logo votesoftware.
Henk (Holland) /Simone (Italy,Lithuania) / Ulf(Germany) - Can OSMF
open an account in yourbank? What roughly are
the service charges?
○ Holland: Yes,
possible to open
for an EnglishFoundation●●without adirector. Can bedone via Internet.
Henk: Find what
the charges forrunning theaccount and formakingtransactions.
(done)○ Germany: Can
open as a foreigncompany. So far
need to have aplace of businessin Germany sostill looking.
○ Italy: Not
possible.
○ Lithuania:Possible. Internet
banking inEnglish. Prices
are quite cheap.
Simone: Find
what the charges
for running theaccount and formakingtransactions.
(account ischeap/free but
about 10 Euros
per transaction ...
similar to UK)
Action - Steve /Technical WG - pleaseanswer back-up system
questions: (pending, doby email)- is the system issufficient?
- is it automatic?
- can wiki and GPX
dumps be madeavailable on a regularbasis to the generalcommunity?
Andy - Initiate theholding of a first
Articles WG meeting(pending).

● Mike - organise a first●

●

●

●

●

2Communications WG
meeting
Steve - Publish to logo
shortlist to foundation
wiki for review bymembers and publicise(pending)
Andy - Seek
professional advice on
how do avoid being ade facto employer if weare the recipient of
third party funds forhumanitarian projects?
(pending)
Mike - Seek
professional advice on
OSMF's liabilities andhow address them if weare the recipient of
third party funds forhumanitarian projects.
(pending)
Henk: SOTM 10 Venue
contract - Get Andy anelectronic copy which
he can translate andreview for liabilities.
(done but in Spanish)
Mike/Henk: Organise
OSMF member discountcode mailing thisweekend. (done)

Working Group Reports:● License / Legal - Mike
- Contributor Terms baseEnglish version complete- French and Italian versionsof Contributor Terms drafted
but review not complete,these are needed under lawsof those countries.
- Technical - dual licensing
set-up is being tested.
- Clark Asay, our legal
counsel, is leaving Wilson

Sonsini.
He has been very helpful andresponsive during the licensechange process. Mike
proposed a vote of thanks for
all he has done for us andthis was carried unanimously.
- We are setting up a process
for dealing with email
enquiries about the license
from, mostly, commercialusers.

● Treasurer - Andy
Reserves are currently£31,332 which includes
signups to date for SOTM10.
Approximately £25k is ineuros in the paypal account.
Invoicing and payments forvarious SOTM actions to becompleted during the next
fortnight.

● SOTM 2010 - Henk
- 43 sign ups so far- Early bird ending thiswednesday- 5 sponsors so far worth
12.500 euro (Ericsson,LogiBall, U-Blox, IGN,
Cenatic)- Hospitality sponsors:
Spanish Railways areoffereing a 30% ticket
discount, local tourism board
will host a tourist walkthrough the town.
Henk - List key venue
liabilities so that the board isaware of what they are● Local Chapters: Henk
New requirements/guidelines
document generated bypotential local chapters, sincethe current draft chapters
agreement has effectively
collapsed:
http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AfNHfrLyQke9ZGQ4bmdzY2Nf
MTFmNTg4NzVjNw&hl=en
Two open issues for further
discussion: OpenStreetMap
master editing database(only) should be
global/central ... not any
easy one to define without
being unnecessairly
restrictive; local chaptersshould be careful when
discussing the databaselicense not to be formallylegally representing OSMF on
license issues.
(19:15 - 19:30 break)● Technical - Steve● Data - Mikel
no meeting this month. a few
issues handled over email
will be organizing session at
SOTM to communicate entire
process of data problem
handling, WG and community,
and to broaden potential
participation in WG (ie addmoderators)● Articles - Andy - Leave
till next month● Membership - Mike
Current paid-up membershipis 279.
7 new sign-ups in the lastmonth. Does not include any
SOTM10 sign-ups.
43 unrenewed expiries during
2009.
25 unrenewed subscriptions
so far during 2010 ... mostvery recent, SOTM2009
early-bird sign-ups.
Renewal emails have now
been sent to all using a
prototype membershipmanagement system.
3Omidyar
Steve and Mikel have metwith Steven King. He did notpresent our case yetinternally as he needs moreon priorities and costing ...
which is part of what asvolunteers we need help withdefining and generating. We
should at least make ourpriorities, and then explainthat out again. Stephen would
like to hold a call next week.
http://docs.google.com/Doc?docid=0AQJ1pRj49B-3ZGdqOW
h6aGZfOGhkaDRjc2Ro&hl=en4

AOB- New OSMF Logo
Ian Dees is organising
software to do a membervote.
- OSI (Mikel)
We need to set a time towork through the proposal(links below), another calllike Steve and Mikel had last
week would be good. Also,
SOTM scholarships will get
sorted soon - we need toorganise a procedure forpaying for air-tickets, Borjan
will coordinate the bookings.
http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AQJ1pRj49B-3ZGdqOWh6aGZfOWNqZ3hmaGN2&hl=en
published as
http://docs.google.com/View?

id=dgj9hzhf_9cjgxfhcv- GroundTruth disclosure(Mikel)
Mikel disclosed that he and apartner have incorporated
GroundTruth as a new US LLC
to do Map Kibera like work.
- GPSToGo fundraiser
We will try talking to Garmin
again.
Mikel - GPSToGo - Ask
GroundSpeak who their
Garmin contact is.
- mailing list closed admin(Steve)An osm-professional list has
been set up as a closed
moderated mailing list. Thisis probably the only
moderated list we have. We
discussed whether we shouldhave policy on closed lists
and moderated lists. Weresolved that lists should be
unmoderated and if there isabuse someone in theFoundation unconnected otherthan the list administrator
and directly involved parties.
The general disputes page
http://wiki.openstreetmap.org/wiki/Disputes should apply
as appropriate.
Mike - Communicate with list
owner and liaise with Tom as
overall administrator.
- SOTM 2010 Board and AGM
We need to resolve timing ofBoard Meeting and AGM at afuture meeting.
5Date of next meeting
Thursday, April 22nd 18:00

BST / 19:00 CET / 20:00
Nairobi