20110511 Board Meeting Agenda/Minutes

OpenStreetMap Foundation

11th May 2011

AGENDA & MINUTES

Participants
Present: Ivan, Mikel, Ivan, Steve
Apologies: Oliver
Unavailable: Simone

Agenda and Minutes
Administration
Approve minutes of previous meeting
Minutes of 4 May 2011
● proposed: Mikel● seconded: Ivan
● No objections● approved
Minutes of 15 Dec 2010
● proposed: Henk● seconded: Ivan
● No objections● approved
Minutes of 12 Jan 2011
● proposed: Mikel● seconded: Henk
● No objections● approved
Minutes of 26 Jan 2011
● proposed: Henk● seconded: Mikel

● No objections● approved
Minutes of 9 Feb 2011
● proposed: Mikel● seconded: Henk
● No objections● approved
Minutes of 23 Feb 2011
● proposed: Iván
● seconded: Mikel● No objections● approved
Minutes of 2 Mar 2011
● proposed: Mikel● seconded: Iván
● No objections● approved
Minutes of 16 Mar 2011
● proposed: Henk● seconded: Iván
● No objections● approved
Minutes of 30 Mar 2011
● proposed: Henk● seconded: none
● Acceptance of these minutes moved to next week. Not enough people present toget the minutes accepted.

Agenda items for this meeting[Steve joined the call at 18:15 CET]

Old BusinessResignation of Emilie from board
Board has unanimously appointed Oliver as its new Treasurer. For the day-to-day
finances the Treasurer can get help of Andy Robinson, former Treasurer to the board.

Columbia data issue
Areas with copied data seem to be gone by now. Unless areas with clearly copied dataarise, the advice of a (pro-bono) lawyer is to drop the issue, as there is no point insending a C&D.
This issue may be reopened if clearly copied data is seen.
Action: Ivan will check with Columbian community if some announcement should bemade. If so, Ivan will get the CWG to step in and deal with it.
The board has closed this issue.

Tile-layer policy
SWG Tile policy approved as amended. Referred to CWG for publication. [ACTION:
Oliver] (done)

Budgeting
Review of Budgeting documents. Where tasked to Emilie & Mikel. Reassigned to new
Treasurer and Mikel. [ACTION: Oliver & Mikel]

Secretarial
Henk to review previous minutes and renew discussion items as required. [ACTION:HENK] - done

Banking
Banking accounts needs to be transfered to other people within board [ACTION: Oliver]pending

Accountant
The accountant currently prepares OSMF tax information. The accountant will bedirected, if willing, to also maintain OSMF books. Reassigned to new Treasurer [ACTION:Oliver]

Financial update
Treasurer to provide financial updates approximately every two months in future.
Reference to previous financial statements for burn rate. Henk has set up a financial
spreadsheet. Spreadsheet needs updating with latest figures. Reassigned to newTreasurer [ACTION: Oliver]SotM

SotM WG to provide financial risk summary to board. Event insurance to be considered,perhaps from same vendor as last year? [ACTION: HENK] - In progress

MapQuest
A rumour was reported to the board that MapQuest are reaching out to local govs andimporting gov’t data to their db. If so, is this of interest to the OSM community, or to theOSMF Board. Closed, since it’s no longer an issue.
Face2Face meeting prior to SotM-EU
Meeting will be held in the weekend of June 10-12th in England. Location to be decidedon next week. [ACTION: OLIVER]

New business* Workload of board- Board has already decided to take on an accountant to do the day-to-day financial tasks
and other bookkeeping tasks. This should be set in place before looking at any other(paid) support for board duties.
No new action-item.
* UCL Hosting- Board has taken notice of announcement of 3 weekend power outages at UCL where ourmain servers are located. There are already some questions asked to people with TWG forviable scenario’s and the potential costs for them.
Waiting on response in order to make further decisions. [ACTION: Mikel]* TWG at Face to Face- Have a discussion with TWG during F2F about the technical infrastructure of OSM in2012 (and further). Need to invite them over for Saturday afternoon. [ACTION: MIKEL]

Any other businessOur membership registration needs to be updated. Henk is going to do that in theweekend of 21 and 22 May together with Mike Collinson. [ACTION: HENK]

Meeting End
Meeting ended at 19:10 CET

Date of next Meeting
Wednesday May 18th at 18:00CET 1600 UTC (dial in).
OSMF corporate office is:
132 Maney Hill Road
Sutton Coldfield
B72 1JU
United Kingdom

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