OpenStreetMap Foundation
Board Meeting
19th August 2010,
18:00- GMT (19:00 - BST)
Dial-in

AGENDA & MINUTES
Draft
Present: Emilie Laffray, Steve
Coast, Mike Collinson, Henk
Hoff, Simone Cortesi, OliverKühn, Iván Sánchez Ortega,
Mikel Maron.
Apologies: none
Minutes of 22nd April(http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
NThnc3R3eDNkNw&hl=en_GB)
Proposed: Henk, Seconded:
SimoneMinutes of 27th May
meeting.
(http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
NjlncXQzOXFjMw&hl=en_GB
and published for public
viewing as
http://docs.google.com/View?
id=dd9g3qjp_69gqt39qc3)
Proposed: Henk, Seconded:
Mike Collinson
http://docs.google.com/a/os
mfoundation.org/Doc?docid=0

AVpHn23-hYdNZGQ5ZzNxanBf
NjlncXQzOXFjMw&hl=en_GB 10th June
Proposed: Henk, Seconded:
Mikel
http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
NzVuNzlxMmdneg&hl=en_GB- 10th Aug special meeting
Proposed: Steve, Seconded:SimoneMATTERS ARISING.
(Today we dealt with underan agenda item below so that
could be reviewed andre-assigned).
1

Welcome to new board
members and appointment
of officers
The board noted thanks to theoutbound members, Andy
Robinson, Mike Collinson &Ulf Moller.
The board noted welcome tothe incoming members, Iván
Sánchez Ortega, Emilie
Laffray & Oliver Kühn
Emilie Laffray was proposedby Simone and seconded by
Steve for Treasurer and wasaccepted.
Simone Cortesi was proposedby Emilie and seconded by
Henk for Secretary and wasaccepted.

2LWG Report(1) Status
We fully announced thevoluntary re-licensing
program on August 12th.
We've also got the beginnings

of an open monitoring systemrunning so that we canvisuallize how much of theOSM database is potentiallycovered by the ODbL.
As of our Tuesday meeting,there were 948 acceptances(about 40% of total edits
ever but the bulk comes fromjust 3 accounts: TIGER andbots). That suggests that if
we sit and do little, we willprobably get 2,000 total
acceptances over the next 4weeks. We can increase that
number by authoratively
resolving questions that folks
are asking. These are usuallyof the form, "I have imported
or traced data from source
XYZ, is it really compatible
with ODbL or the newContributor Terms". We arealso going personally to thenext ten biggest accounts
who have not signed up andasking them to do so or how
we can help them decide. Itis however, highly unlikelythat we are going to achieve
the best case scenario:
Getting most of the top
12,500 signed up andtherefore near to 98% of data
covered by ODbL.
Top 9 who have not agreed to
the new CT as of lastTuesday:
CLCF06, Matt Toups,MikeNBulk, Liber, nhd-import,
3dShapes, nmixter, argrath,
Tom_G3X(2) Request for formal
written statement from theboard
The chief concern that arose
at SOTM was, "I should not
accept the new terms,
because if I do, someone inmy area (big or small) is notgoing accept, their data will
be removed and ruin myarea". We have resolved thatpartially by simply removing
the option to decline for thepresent. But we need to givea firm indication that theOSMF is not going to be wild
and crazy, force a change toODbL and remove lots of datafrom the live database in theprocess. The LWG has comeup with a draft of its own
position and I request thesame from board level.
I would note that one
alternative requested byvarious members of thecommunity is to make theactual decision tochange-over a vote. While
this remains an option, it issomething that we are notpursuing until it is clearer
what is and what is notcovered by ODbL
acceptances.
Agreed statement from theboard on the licensechange process:"The OSMF wants OSM to be
the best open database ofgeographical data. OSMF
supports the project by
hosting the servers,
organising events such as theState of the Map, and last but
not least, ensuring copyleft
legal protection of the data,
which has always been thespirit of project. This
protection is best
accomplished by switching
the license of the data from
CC-BY-SA to ODbL, as
CC-BY-SA was not designedwith databases in mind. Both
are Attribution andShare-Alike licenses.

The OSMF emphasizes that itwill freeze and make (as longas possible) available one
version of the OSM database
under CC-BY-SA with NO data
removed. Anyone is freecontinue using the CC-BY-SA
2.0 data.
The OSMF will not doanything wild and crazy that
could kill the project, that's
not in anybody's interest. We
will look at the BOTH thequantity AND the quality of
the re-licensed data at aglobal and local level. We will
work with the community toreach a consensus.
The OSMF and LWG's strategyis:1) To ask as many tore-license as possible;
2) To continue working withthe community to provide thetools necessary forindependent verification anvisualisation of re-licensingprogress;
3) If the bulk of thecommunity has re-licensed
but there are still significant
contributors who decline thenew Contributor Terms, wewill ask them politely if they
will consider re-licensing
their old contributions for thegood of fellow contributors.
4) If there is anything left
and we understand thespecific situation, seek legal
advice on whether we canleave it."
(3) Key community issues the Contributor Terms

- Interpretation of clause one
about having the right tocontribute data- Issues balancing the abilility
to import data or derive data
(e.g. tracing from imagery)from sources with particularlicensing conditions with theflexibility to move to adifferent license later, may
be much later. Can data witha restriction A be imported
when a future license may
violate that? Options: 1)
Leave things as they are ...
future mappers can choose
any "free and open" license;
2) Add a rider that any future
license should have anattribution clause; 3) Add arider that any future license
should have a Share-Alikeclause.
[Mike Collinson left themeeting][Decision on previous issue
pending more board
discussion]
3

Discussion of goals for the
coming year
The board discussed board
members helping more withworking groups and theimportance of running them
regularly. Not necessarily
weekly, but regularly. The
board members do notnecessarily need to be chair(but perhaps initially they willbe) of each group, but give aboard presence and a regular
tempo to the meetings so we
can accomplish more.
Iván volunteered to run thelocal chapters working group
regularly
Henk volunteered to run
SOTM working groupregularly
Steve volunteered to run the
DWG (pending Mikelsapprovale) regularly
Emilie volunteered to run thetechnical working group
regularly
Oliver & Emilie volunteered to
run the design &communications working
group
Steve & Henk volunteered to
run the strategic working
group
Each board member present
agreed to attend & help at
least one working groupmeeting before the next
board meeting. Until thegroups are self-sustaining
with community members,
the board members elect tochair and help as necessary.
Emilie volunteered to run theGPS-to-go program. Emilie iscontacting academic
institutions to see whether
there are better ways tocooperate & she will comewith a proposal if applicable.
We discussed funding of theOSMF in the future anddecided that the strategic
working group is the rightforum for discussion.
4

Review of previous action
items
These are from May 27th orbefore. June 10th meeting
items were restricted toSOTM and the AGM.

● Andy - European●

UnionTrademark. Laudit
Solicitors payment(Pending)
Andy - GSoC mentors
travel - Liaise with Ian
to get invoice prepared.

●●●

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●

●

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(invoice to be sent thisweek)
Mike/Andy - talk to alawyer re definition ofmembers and also on
the protection and useof our data. Generaldata use and protection
viz a vis UK DPA (DataProtection Agency)(pending lawyercontact) (Steverecommended looking
at ODesk.com as apossible source forprofessional services.)
Mike/License WG template reply letter is
now available forcompanies asking
permission to use OSM
data or OSMF services.
http://docs.google.com/
View?id=dd9g3qjp_9ddv
p98g6. LWG should put
this on the Foundation
wiki and then liase with
Data WG as to effective
handling of futureenquiries. (ongoing)
Mike to organise alimited use
osmf-announce mailinglist. (ongoing)
Mike - get D & O",
Directors and Officers
liability insurance
quote(s). (pending)Andy - NetCologne
server/hosting offer Respond that we areinterested in offer but
will need to ask thecommunity for advice
on exact use. (pending)Andy- Companies
House system - Get
login privileges for Mike(ongoing)
Mike - Companies
House - Confirm
whether we should

●●●

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●

●

lodge this Resolution(pending).
Steve - OSMF website
graphic layout andworking group Steve Propose a remit. Mike
will be secretary andwill then set up aprocess for inviting
members. Mike mention in osmf-talkmeeting minutes.
(pending)
Andy - Beginregistration process for
additional trademark as
per Frederik Ramm'semail. (pending, will
liaise with Grant Slater)
Mikel --> Steve - Data
WG - Do a write up on
Geodata on what theOTRS ticket
system-based
procedure is, after theclean-up has finished.
(pending)
Mike - Membership Ask folks who haveunsubscribed from
osmf-talk why they didand report back toboard (pending)
Steve email to board@--> Steve to change
some wording andencourage broader
participation toopengeodata (pending)○ Migration fromWordPress toPosterous ongoing
but problematic.
If anyone would
like to help,
please contact
Steve.
○ Old data will laterbe available atold.opengeodata.
org.
Action - Steve /

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Technical WG - pleaseanswer back-up system
questions: (pending, doby email)- is the system issufficient?
- is it automatic?
- can wiki and GPX
dumps be madeavailable on a regularbasis to the generalcommunity?
Andy - Initiate theholding of a first
Articles WG meeting(pending).
Mike - organise a first
Communications WG
meeting (ongoing)
Steve - Publish to logo
shortlist to foundation
wiki for review bymembers and publicise(pending)
Andy - Seek
professional advice on
how do avoid being ade facto employer if weare the recipient of
third party funds forhumanitarian projects?
(pending)
Mike - Seek
professional advice on
OSMF's liabilities andhow address them if weare the recipient of
third party funds forhumanitarian projects.
(pending)
Mikel - GPSToGo - Ask
GroundSpeak who theirGarmin contact is.
(pending)

Steve volunteered to go
through the list offline,
contact past board members
and coordinate handing offopen issues.
4Working Group Reports

DWG - Mikel dropped off thecall due to comms issues.
LWG - previously given
earlier in minutes
5AOB* Nike Issue.
Henk gave an overview of
Nike potentially misusing
OSM data. LWG has sought
legal advise. Our legal council
has proposed an official letterto send to Nike and advisedus to find a UK lawyer
specialing in IP law to assist
us. The board agreed to goahead.
* State of the Map
Board advises to hold theconference in an easy toreach (by lowcost airlines)
place. And it to continue on
the way it is going.
* How to handle potential
forks (mail of TimSC)
Board hands this issue to thestrategic working group withthe guideline to keep the data
under the primary license.

6Date of next meeting
Friday, Sept 17th at the sametime.
Meeting closed at 21:50 GMT