20110420 Board Meeting Agenda/Minutes

OpenStreetMap Foundation

20th April 2011

AGENDA & MINUTES

Participants

Present: Steve Coast, Henk Hoff, Oliver Kühn, Emilie Laffray, Mikel Maron, Ivan Sanchez
OrtegaAlso attending: Richard Weait

Apologies:

Agenda and Minutes
Administration
Approve minutes of previous meeting
Minutes of 06 April 2011
● proposed: Oliver● seconded: Mikel● No objections● approved
Minutes of 13 April 2011

● proposed: Oliver● seconded: Emilie● No objections● approved

Agenda items for this meeting
New agenda items for discussion during “New Business”:

Old Business
Columbia data issue
Ivan will give an update on current status via mail. [ACTION: IVAN]

Ivan reports no update for OSM community from Columbia. [ACTION: OLIVER togather facts on Columbia issue until 27th April 2011]

Tile-layer policy
SWG Tile policy approved as amended. Referred to CWG for publication. [ACTION:Richard to publish]

Routing
SWG Routing policy accepted. Emilie to advise TWG and return with budget requirements.
[ACTION: EMILIE] - Complete

Budgeting
Review of Budgeting documents pending. [ACTION: EMILIE & MIKEL]

Secretarial
Henk to review previous minutes and renew discussion items as required. [ACTION:HENK] - In Progress
http://www.osmfoundation.org/wiki/Board_Meeting_Minutes

BankingDo we want a redundant contact for the banking communication? The current points ofcontact are Emilie and Andy Robinson. Emilie to meet with bank [ACTION: EMILIE ] in progress
Henk added to banking access list [ACTION: EMILIE ] - complete

Accountant
The accountant currently prepares OSMF tax information. The accountant will bedirected, if willing, to also maintain OSMF books. [ACTION: EMILIE (for 27 Aprilupdate)] - In progress

SotM
SotM WG to provide financial risk summary to board. Event insurance to be considered,perhaps from same vendor as last year? [ACTION: HENK (for 27 April)] - Inprogress

Financial update
Treasurer to provide financial updates approximately every two months in future.
Reference to previous financial statements for burn rate. [ACTION: EMILIE and HENK
(for 04 May 2011)] - In progress

New business
MapQuest
A rumour was reported to the board that MapQuest are reaching out to local govs andimporting gov’t data to their db. If so, is this of interest to the OSM community, or to theOSMF Board. [ACTION: ALL ] Discussion next meeting.

Quarterly face-to-face board meetings
See suggestion by mail of Oliver for quarterly f2f meetings with specific goals and tasks.
Discussion by the board indicated that more-frequent face to face meetings might behelpful for Board function. Rather than move for regular quarterly meetings, it was
moved to add one face to face meeting in the near future.
Should the Board meet face to face before the scheduled meeting in Denver?
In Favour: Oliver, Steve, Henk, Mikel, Emilie, Ivan,Opposed: None.
[Motion Passes]
Board to meet face to face at earliest mutual convenience and prior to the scheduled
meeting at SotM in Denver. Oliver to organize via email for dates and potential locations.
[ACTION: OLIVER]

Rambler Servers
Bring offer to the attention of TWG and send interim reply for Rambler [ACTION:MIKEL]

Any other businessMeeting ended before discussion of other business.

Meeting End

Meeting ended at 1700 UTC

Date of next Meeting

Wednesday April 27th at 18:00CET 1600 UTC (dial in).

OSMF corporate office is:132 Maney Hill Road

Sutton Coldfield

B72 1JU

United Kingdom

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