OpenStreetMap Foundation
Board Meeting
22nd April 2010,
17:00- GMT (18:00- BST)
Dial-in

AGENDA & MINUTES

Present: Andy Robinson,
Henk Hoff, Ulf Möller, Simone
Cortesi (joined the meeting
after discussion of action
items)
Unavailable:
Apologies: Mike Collinson,
Steve Coast, Mikel Maron
Minutes of 23rd Mar
meeting.
(http://docs.google.com/a/os
mfoundation.org/Doc?docid=0
AVpHn23-hYdNZGQ5ZzNxanBf
NTNobWQ2d3Jjeg&hl=en_GB
and published for public
viewing as
http://docs.google.com/View?
id=dd9g3qjp_53hmd6wrcz)
Proposed: UlfSeconded: Andy
MATTERS ARISING.
1

Review of outstanding
action items.
We reviewed and updated thestatus of action items fromprevious meetings:● Andy - European
UnionTrademark. Laudit
Solicitors payment

(Pending)● Andy - GSoC mentors

●

●

●

●

●

●

travel - Liaise with Ian
to get invoice prepared.
(invoice to be sent thisweek)
Mike/Andy - talk to alawyer re definition ofmembers and also on
the protection and useof our data. Generaldata use and protection
viz a vis UK DPA (DataProtection Agency)(pending lawyercontact) (Steverecommended looking
at ODesk.com as apossible source forprofessional services.)
Mike/License WG template reply letter is
now available forcompanies asking
permission to use OSM
data or OSMF services.
http://docs.google.com/
View?id=dd9g3qjp_9ddv
p98g6. LWG should put
this on the Foundation
wiki and then liase with
Data WG as to effective
handling of futureenquiries. (ongoing)
Mike to organise alimited use
osmf-announce mailinglist. (ongoing)
Mike - get D & O",
Directors and Officers
liability insurance
quote(s). (pending)Andy - NetCologne
server/hosting offer Respond that we areinterested in offer but
will need to ask thecommunity for advice
on exact use. (pending)Andy- Companies
House system - Get
login privileges for Mike(ongoing)● Mike - Companies

●

●

●

●

●

House - Confirm
whether we shouldlodge this Resolution(pending).
Steve - OSMF website
needs better graphic
layout - put out theword for volunteers(done - an initialstrawman design was
put up for comments.
Feedback is very
disjointed, suggestingthat there is much
more work to be doneon getting communityagreement andconsensus on defining
what the goals reallyare. We will set up aWorking Group. Steve Propose a remit. Mike
will be secretary andwill then set up aprocess for inviting
members. Mike mention in osmf-talkmeeting minutes.
(pending)
Action - Andy - Beginregistration process for
additional trademark as
per Frederik Ramm'semail. (pending, willliaise with Grant Slater)
Mikel --> Steve - Data
WG - Do a write up on
Geodata on what theOTRS ticket
system-based
procedure is, after theclean-up has finished.
(pending)
Mike - Membership Ask folks who haveunsubscribed from
osmf-talk why they didand report back toboard (pending)
Steve email to board@

●●●●●●--> Steve to change
some wording andencourage broader
participation to
opengeodata (pending)○ Migration fromWordPress toPosterous ongoing
but problematic.
If anyone would
like to help,
please contact
Steve.
○ Old data will laterbe available atold.opengeodata.
org.
Mike - follow up on Ian
Dees request formembership list for
OSMF logo votesoftware. (done)
Action - Steve /Technical WG - pleaseanswer back-up system
questions: (pending, doby email)- is the system issufficient?
- is it automatic?
- can wiki and GPX
dumps be madeavailable on a regularbasis to the generalcommunity?
Andy - Initiate theholding of a first
Articles WG meeting(pending).
Mike - organise a first
Communications WG
meeting (ongoing)
Steve - Publish to logo
shortlist to foundation
wiki for review bymembers and publicise(pending)
Andy - Seek
professional advice on
how do avoid being ade facto employer if weare the recipient of●●●●2third party funds forhumanitarian projects?
(pending)
Mike - Seek
professional advice on
OSMF's liabilities andhow address them if weare the recipient of
third party funds forhumanitarian projects.
(pending)
Henk - List key SOTM
2010 venue liabilities sothat the board is awareof what they are(pending)Mikel - GPSToGo - Ask
GroundSpeak who their
Garmin contact is.
(pending)
Mike - Communicate
with list owner andliaise with Tom as
overall administrator.
(pending)

Working Group Reports:● License / Legal - Mike(absent)
New contributor terms setupalmost done. A few final
tweaks on the user interface
required before going live.
Need confirmation that
French and Italian versions ofcontributor terms are final.

● Treasurer - Andy
Nothing new to report. Draft
final accounts for 2009 arebeing prepared for May 14.
● SOTM 2010 - Henk
Early bird ended. Currently
89 signups (similar number tothe same time last year). We
will again have scholarships
for 15 participants from OSI.
CFP ends at the end of April.
We need more sponsors.
We are required to have

insurance for the venue. We
should also consider getting
insurance for certain
eventualities causing acancellation of the event.
Henk - check with Ivan
regarding liability insurance
for the venue, investigate
options for cancellation
insurance● Local Chapters: Henk
OpenStreetMap Spain andOpenStreetMap US now
officially incorporated.
● Technical - Steve(absent)
Nothing to report.

● Data - Mikel (absent)
Most items done, a few
pending items need to beaddressed.

● Articles - Andy
Nothing to report.
● Membership - Mike(absent)
Nothing to report.
3Omidyar
We received a positiveresponse from Omidyar's
investment team and willschedule a phone call withthem.

4

HOT deploy ... can OSMF be
used as temporary financialvehicle? (Mikel)
There should be a separate
legal entity for humanitiarian
activities, similar to localchapters.
Financing HOT deployment toHaiti through OSMF would
need to have liability andemployment issues

addressed, similar to the Map
Kibera project proposal
discussed earlier.
5AOB- New OSMF Logo
Ian Dees has member list(Mike)- SOTM 2010 Board meetingand AGMAGM is proposed for SOTM
during the Sunday lunch
break. Henk - find a place.
There is an opportunity tohold a board meeting before
the conference. To bediscussed at the nextmeeting.
- NikeRichard Weait sent a letter to
Nike and received aresponse. A further response
from Nike is awaited. Legalcounsel has been contacted
asking for advice.

6Date of next meeting
Thursday, 27th May 18:00
BST / 19:00 CET / 20:00
Nairobi / 11:00 MDT Denver