英語版

KEN-EI JUTAKUResidents' Guidebook

Aichi-ken Jutaku Kyokyu Kousha
Aichi Prefectural Housing Corporation

Introduction
Prior to move-in to the prefectural housing (KEN-EI JUTAKU), we have explained therules & regulations of daily life, but for those just came to the country and not yet
accustomed to the life here, you may get confused by the differences of language,
culture and customs that may lead to misunderstanding between the residents.
The residential housing in which you live is a Prefectural Housing (KEN-EI JUTAKU)
built from taxes and with the cooperation of the Japanese government and Aichi
Prefecture; it is an asset shared by the residents of Aichi Prefecture.
Therefore, this is different from ordinary rental houses, apartments, and the like. Thereare certain "promises" and "rules" about daily living between the residents in addition to
the various "restrictions" and "obligations".
We asked everyone to fully understand these rules and duties, and use the housing
appropriately.
We encourage everyone to make Japanese friends and acquaintances, they would be a
big help on understanding the rules on communal housing complex way-of-living, theJapanese customs and they will able to assist you on anything you are unsure of in
everyday life.
We may have to set aside the way of thinking we used to have in our own country. But,
instead, observe the rules of communal housing complex living, respect and understandone another to be able to achieve an enjoyable daily life in prefectural housing (KEN-EIJUTAKU).
KEN-EI JUTAKU = PREFECTURAL HOUSING

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Table of Contents
Page
Moving in (NYUKYO)……………….......................................................................... 03
Rent (YACHIN)……………......................................................................................... 05
Moving out (TAIKYO)................................................................................................ 06
Rules to adhere to…………………………………………………………………... 07
Water supply, wash area, toilets……………………………..………………...……. 08
For an enjoyable living…………………………………………................................ 08
Residents' Association (JICHIKAI)…………………………………............................... 11
Various Applications and Notifications……………………………………….. 12
Enquiries………………………………………….............................................. 132

Moving in (NYUKYO)(1) Designated move-in date
The date on which you may start using residential housing is called the Nyukyo
Shiteibi (designated move-in date). Please complete the move-in of the members ofyour family whose names are on the application, within 1 month of the designatedmove-in date.
(2) Advance deposit (Security deposit)
Shikikin is the advance deposit that is also called security deposit, this will bereimbursed to the residents after they move out from their housing unit. This will be
automatically transferred to either your designated bank account or your new
address, after the necessary deductions if you have unsettled payment of rental, etc.
(No interest is paid).
※Payments can only be made in bank branches within Aichi Prefecture.
(Internet banking accounts cannot be used in this transaction).
(3) Handling and storage of the key
Please submit the "key receipt" handed to you during the move-inorientation to your Contact Person (Renrakuin; please check to see if
the contact person is home before you visit him/her) and obtain the key(3 pcs.) in exchange.
These are new set of keys , different from the previous tenants used. Nobody
possesses another copy aside from you.
Please note that the key is not “given” to you. Rather, it is lent to you along with the
housing. Please use it carefully. You have to replace these If you lost or damaged
these keys, you are going to shoulder the associated costs and return the complete
set when moving out. (There are no spare keys).
(4) Hand-over and confirmation of housing
Please submit any requests for repairs to the Housing Administration Office or
Branch Office within 1 month of your designated move-in date. Please note that if
you make a request to repair "damages existing prior to move-in" after 1 monthfrom your designated move-in date, you are going to shoulder the expenses on yourown.
Please note that some areas may be impossible to repair, etc.
(5) Move-in
On your move-in, please do not park your vehicle on the road near the housing, as
this will cause inconvenience to other residents. In addition, please park
your vehicle only in the designated space after you have moved in.

101 no Smith desu.
Yoroshiku Onegaishimasu!
3(6) Move-out and move-in procedures(change of address notification – NYUKYO TODOKE)
After moving in, please complete moving-out and moving-in
procedures at the City Hall. After completing these procedures,
please submit your certificate of residence of the new address、changeofaddress
notification,
writtenpledge( JUMINHYO ・NYUKYO TODOKE・SEIYAKUSHO) to the
Housing Administration Office or Branch Office within 20
days after the designated move-in date.
(7) Water, electricity, and gas
Please contact the corresponding companies and complete the procedures to be able
to start using water, electricity, and gas, etc.
※These utilities will not operate without service registration.
(8) Residents' Association (JICHIKAI)
Prefectural Housing (KEN-EI JUTAKU) has its own Residents' Association(JICHIKAI) organized by the residents. The Residents' Association establishes"rules of daily living", and works to create an orderly housing complex that isconvenient to live in.
The JICHIKAI is engaged in a wide range of activities
such as managing common facilities, maintaining andimproving the living environment and is a venue for thedevelopment of mutual friendships between residents.
You are required to join the Residents' Association(JICHIKAI) when moving in to Prefectural Housing(KEN-EI JUTAKU) so please cooperate and participate in the Residents'
Association (JICHIKAI) by actively assuming duties and becoming an officer,
and the like (refer to p11).
(9) Using properties left behind by the previous resident
If you wish to use properties for which the previous resident has relinquishedownership and left behind (such as the bath boiler, bathtub, water heater, screen
door, and lighting fixtures), please submit a written pledge in relation to gas
appliances to your contact person or Housing Administration Office / Branch Office,etc. within 1 month after your designated move-in date (This is not required forequipment installed by the Prefecture).
In addition, please have the installations inspected by professionals from the gas
company before using it.
Even if you will not use any of these properties, please contact the Housing
Administration Office / Branch Office, or your contact person within 1 month after
your designated move-in date.

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Rent (YACHIN)

How to pay rent
Payment will be auto-debited from your account.
If, for whatever reason, the payment was not confirmed
from your bank account, bring the payment notice (rental
billing) issued by the housing management and pay themonth's rental fee directly at the counter of any bank or
counter of convenience store by the end of that month (or by
the following business day if the end of the month falls on a
Saturday or Sunday).
Make sure to pay your rent by the due date.
Failure to pay rent on time
If you have failed to pay rent even after a certain period of time
following the due date, you will be sent a reminder.
Please pay your rent each month.
If you have not paid for three months or more, you will beordered to vacate the housing.

Declaration of Annual Income(June of every year)
You have to declare your income by an Income Declaration
Form (SHUNYU SHINKOKUSHO) together with theAnnual Income Certificate (SHOTOKU SHOMEISHO)
issued by the City Hall. Your rent for the next year will be
determined by your declared amount of income, etc.
If you do not declare your income, you will be charged rent whichis equivalent to that of other neighboring private apartments.
Submit the Income Declaration form (SHUNYU SHINKOKUSHO)
together with the Annual Income Certificate (SHOTOKU SHOMEISHO)
every June yearly!!

5Moving-out (TAIKYO)NOTIFICATION OF MOVING-OUT (at least 1 month before your plan tomove out). Contact directly the repair company (Taikyou Shuuzen Kouji Gyousha)
and inform them regarding your move-out.

Submit by postal mailing TAIKYO TODOKE Teishutsu (Kousha-you, yuusou)(at least 10 days before moving out)
➢ Taikyo Todoke ① Kousha Teishutsu-you - Notification of moving out(for the management office)➢ Kagonou yachin-tou kanpu seikyuusho - Invoice for refund of overpayment, etc.

Hikkoshi (transferring or moving out)
Do the procedures of cancellations of any transactions with the bank, post office,Jichikai, light, gas, water and internet companies, etc(Inspection will take place after you have vacated the housing)

TAIKYO KENSA (INSPECTION AFTER MOVE-OUT ,Things to prepare)➢

Taikyo Todoke ② Gyousha Teishutsu-you
Notification of moving out (renovation company)➢➢➢

Shoyuken houki-sho - Disclaimer of ownership
Keys (3 pcs)

Cash (100,000 ~ 200,000 yen; you will have to pay the repair charge in cash.
Esta Foto(tatami, fusuma (paper on sliding doors), and other payables to therenovation company)

REIMBURSEMENT OF SHIKIKIN
The security deposit will be returned, either to your designated bank accountwritten in TAIKYO TODOKE about 2 months after moving out

6Rules to adhere to
There are various rules and obligations associated with living in Prefectural Housing(KEN-EI JUTAKU). For example, your lease agreement will be cancelled and you will
be asked to vacate the housing if you have violated the lease agreement by using the
housing inappropriately or there are unsettled payment of rental for three months or
more, etc.
① Residents are obliged to keep their housing and the common facilities in a normal
state; please treat them with care. If you damage any of the housing or common
facilities, you will have to get it repaired to their original state or pay compensation
for the damages.
② In principle, you may only reside in Prefectural Housing (KEN-EIJUTAKU) together with persons recognized as family members
when moving in. You are not allowed to lend your housing toothers or allow others to inherit your rights as a resident.
③ You may only live with family members approved by the Housing Administrative
Office. You must submit an application or notification to your Renrakuin (contact
person) in the following cases: (refer to p12)a) When there has been a change in your family composition as a result of birth,
death, or moving out.
b) When change occurs regarding the contract holder as a result of death of theperson who signed the lease agreement, etc.
c) When change occurs regarding details of the emergency contact persond) Please submit FUZAI TODOKE (Absence notification) when your wholefamily will leave the housing unit for a certain period of time (totemporarily return to your home country, etc.)(※Please submit an "Absence notification " if the contract
holder will be away for half a month or more or if your wholefamily will be away for 1 month or more. You will be asked
to vacate the housing if your whole family will be away for 2
months or more.)④ You shall not use Prefectural Housing for purposes other than housing (such as an
office, store, or nursery, etc.).
⑤ You shall not remodel the housing or build extensions.

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Water supply and toilets
Water outage
Turn off you taps during a water outage as a result of malfunction or power outage. Do
not connect a rubber hose to the taps and place the other end in the bathtub, a bucket, or
the washing machine; doing so may cause this dirty water to flow back into the pipes, or,if you are residing in a medium and high-rise residential complex, this may cause waterleakage in the residence on the floor below. Please look out for otherresidents.
Be aware that accidents may occur if the water supply is interrupted while
you are away, and always close the water shut-off valve (supply valve) if
you will be away for an extended period.
Use toilet paper
Never flush newspapers, old rags, rubber products, and diapers, etc.
down the toilet, as they will clog the drainage piping. If yourdrainage piping becomes clogged, it will be repaired at your own
expense.

Waterproofing
The floor of the toilet, entrance and others places of the housing are
not waterproof; so please do not spill water on these areas. You will
be responsible for compensating any water damage to the residence
on the floor below.

For enjoyable living

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Don't keep any pets (dogs, cats, birds, etc.)
Keeping pets such as dogs, cats, and birds in housing complexes such as Prefectural
Housing (KEN-EI JUTAKU) worsens the living environment, causes nuisance to otherresidents, and can cause trouble amongst residents.
○ Their cries are noisy (particularly at night and in the earlymorning.)○ They cause a bad smell (the smell of the animal and its waste,
etc.)○ They spread loose hairs that goes to other units and verandas
of other residents.
○ They may bite and injure children.
If you are currently keeping a pet, we realize that's hard to cut off
your affection for it, however we ask that you take considerationof how it will cause inconvenience to other residents and takemeasures as soon as possible, such as allowing someone else you
know to care for your pet or consulting the nearest health center, inorder to respect the other residents and adhere to the rules ofcommunal living.

Noise
Even unavoidable sounds in your daily life andsounds that you may find pleasant may beconsidered unpleasant "noise" by your neighbors.
For example, the stereo you enjoy listening to is just"noise" to your neighbor, and the piano you are diligently practicing may be somethingthat other residents just cannot stand. There are also so-called "living noises" such as
the sound of the air conditioner, the opening and closing of doors, and idling vehicles.
The noise emitted from factories, etc. is regulated by laws andordinances, however the consideration of each individual isnecessary to prevent these "living noises" emitted from homeliving.
So, please be considerate to others, be aware of the noise you
make, and try to create a quiet, comfortable environment.
Even speaking in a loud voice can be a "noise".

9Are you aware of these noises?
If you do any of the following, then you should take particular care:(a) Watching the TV or listening to music at a loud volume.
(b) Making loud footsteps in your residence, on the stairs, or in the corridor.
(c) Forcefully opening and closing doors and windows.
(d) Draining water of your bath tub before bed.
(e) The motor noise of the washing machine is loud.
(f) Leaving the air condition up to late night hours.
(g) Idling your vehicle for an extended period late at nightor early in the morning.
(h) Doing karaoke up to late night hours.
(i) Having a barbecue on the veranda.

Common facilities
Facilities such as fire hydrants, fire alarms, and fire doors are equipped in the corridors,
staircases, and elevator halls, etc. Please do not leave your personal items such as
bicycles and motorbikes in these areas. Not only does it interfere with the normal
passage, but it can also be an obstacle to emergency evacuation, firefighting, and rescue
activities.
Items stored in these areas may also be thrown downstairs or become a target of arson,
and the like.

Veranda(a) The veranda drainage pipe is for the drainage of rainwater. Please clean
the perforated plate every now and then.
(b) The partitioning plate that separates your veranda from your neighbor's
can be broken down in the event of an emergency such as fire,
earthquakes, etc., allowing you to escape to your neighbor's veranda.
Please do not place any objects near this partitioning plate. In addition,please do not place objects such as laundry poles and the outdoor A/C unit underthe evacuation ladder.
(c) DO NOT place objects such as wooden boxes which can be used as a footstool bychildren on the veranda is extremely dangerous (mothers should be particularly
aware of this).
(d) DO NOT place pots, plants and laundry placed on the veranda may get blown
away by strong winds; please be aware of this danger.

Garbage
Please segregate your garbage according to kinds and take it out to thedesignated location on the designated collection day.
Please ask your municipal office about the designated garbage types,
location and collection day.

Bicycle storage
In housing with bicycle storage, please always park your bicycle neatly aligned withother bicycles in consideration of other residents.
In addition, please dispose bicycles that you no longer use.

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Residents' Association (JICHIKAI)RESIDENTS' ASSOCIATION
We ask that all residents participate in the Residents' Association activities!

The Residents' Association collects the following common service
expenses (KYOUEKI-HI) from residents for the ff. purposes.
1. Maintenance costs and electricity costs for common outdoor lighting (security lights)
and common indoor lighting (staircase lights, etc.)
2. Maintenance costs and water charges for common taps.
3. Expenses related to the processing of waste, etc.
4. Expenses required for the use of common auxiliary facilities.
5. Expenses required for the use of common facilities.

In addition to room rent, common
service expenses (KYOUEKI-HI)
must be paid separately every month.
You have agreed and signed a Written Pledge for it.
※ There is also a part of common services expenses, which prefecture will collectas an Auxiliary Facilities Usage Expenses.
Requests concerning Residents' Association (JICHIKAI) activities
1) When you move in, please ask your contact person or neighbors
about the directors of the Residents' Association (JICHIKAI)
and complete admission procedures as soon as possible.
2) All residents are asked to cooperate with Residents' Association(JICHIKAI) activities rather than imposing all the responsibilityon the chairman and directors.
3) When you are late in paying common service expenses (Residents' Association
expenses – KYOUEKI-HI), you are interfering with the operations of the Residents'
Association (JICHIKAI) and causing a nuisance to its directors.

Please always pay the KYOUEKI-HI (common service expenses)
by the due date.
☛Participation in cleaning of common area is mandatory.
☛Common Service Expenses = KYOUEKI-HI

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Various Applications and Notifications
Your Contact Person (Renrakuin) has the various application and notification forms.
Name

When to submit

Submission
deadline

Where tosubmitAccompanying documents

Report ofEmergency
Contact Persons
Kinkyuu
renrakusaki
todokeWhen connecting the prefectural
housing lease contract.

When creating
a contract

Housingmanagement
Office / Branch
Office, etc.)

Certificate of residence of
emergency contact (Juminhyo)

Report of
Change ofEmergency
Contact Persons.
Kinkyuu renraku
saki henkou
todokeSuccession
Approval
Application
Shoukei Shounin
Shinseisho

Application for
approval ofliving-together
Doukyo shounin
shinseisho

1. When the emergency contact
person(1) Has died.
(2) The location is unknown.
(3) When the emergency
contact change his /hername or address
2. If you wish to change youremergency contact person
When the contract holder has
died, leaving family members
living in the same housing
behind, or when the contract
holder has left the housing due todivorce or other unavoidable
reasons and the remaining family
members living in the same
housing wish to continue to live inthat housing.

Immediately.

Within 1 monthafter theresident hasdied or moved
out

When you want to allow otherfamily members not currently
living in the household to move in(when you get married or adopt achild, for instance)

In advance

Report of Transfer
of a family
member living
together
Doukyoshinzoku no ido
todokeWhen there have been changes
to the family members living withyou as a result of birth, moving
out, or death.

Within 20 days
after thechange has
occurred

Change of nameof the residents
Nyuukyosha
shimei henkou
todokeWhen a resident has changed
his/her nameWithin 20 days
after thechange has
occurred

Housingmanagement
Office / Branch
Office, etc.)

Housingmanagement
Office / Branch
Office, etc.)

Housingmanagement
Office / Branch
Office, etc.)

Housingmanagement
Office / Branch
Office, etc.)

Housingmanagement
Office / Branch
Office, etc.)

Certificate of residence of new
emergency contact (Juminhyo)

1.Document certifying the reason
for the succession (Kosekitouhon,etc.)
2. Detailed Certificate of residencewith all household members nameon it (which include therelationship with the head of thefamily)1. Document certifying therelationship between the resident
and the person they want to allow
to move in (Kosekitouhon, etc.)
2. Document certifying the incomeof the person the resident wants toallow to move in (Shotoku
Shoumeishou, etc.)
Certificate of residence with all
household members name on it
following the changes (including
those of the person(s) who have
moved out or died (deleted
residence record).

Certificate of residence with all
household members name on it
following the change of name.

※Please submit the Certificate of Residence which include the relationship with the head of the family.

12Enquiries
FOREIGNER SUPPORT DESK ☏ 052-684-5007
9:00AM ~ 12:00PM - 1:00PM ~ 5:00PM (MON ~ FRI)
Name
Address・Phone
名古屋・尾張地区の県営住宅

Nagoya Owari Area

Nagoya Owari Jutaku Kanri Jimusho〒460-8566
Nagoya-shi Naka-ku Marunouchi 3-19-30
Aichi-ken Jutaku Kyokyu Kousha 5F
052-973-1791

海部地区の県営住宅
Ama Area
Nagoya Owari Jutaku Kanri Jimusho
Ama Chuzai〒496-8531
Tsushima-shi, NishiYanagihara-cho 1−14
Ken Ama Sougo Chousha 5F
0567-24-7330

一宮地区の県営住宅
Ichinomiya Area
Nagoya Owari Jutaku Kanri Jimusho
Ichinomiya Shisho〒491-0053
Ichinomiya-shi Imaise-cho Hon-kanbeTatekiri
1-4
Ken Ichinomiya Kensetsu Jimusho 1F
0586-28-5411

知多地区の県営住宅
Chita Area
Nagoya Owari Jutaku Kanri Jimusho
Chita Shisho〒475-0925
Handa-shi Miyamoto-cho 3−217−21
Central Bldg. 5F
0569-23-2716

西三河地区県営住宅 Nishi Mikawa Area
Mikawa Jutaku Kanri Jimusho〒444-8551
Okazaki-shi Myoudaiji Hon-machi 1-4
Ken Nishi Mikawa Sougo Chousha 5F
0564-23-1863

知立地区の県営住宅
Chiryu Area
Mikawa Jutaku Kanri Jimusho
Chiryu Shisho〒472-0026
Chiryu-shi Kamishigehara-cho Zoufukuji 124
Ken Chiryu Kensetsu Jimusho Minami Kan 1F
0566-84-5677

豊田加茂地区の県営住宅 Toyota Kamo Area

Mikawa Jutaku Kanri Jimusho
Toyota Kamo Shisho〒471-0027
Toyota-shi Kita-machi 6-3−4
Toyota Kouei Jutaku Center
0565-34-2001

東三河地区の県営住宅 Higashi Mikawa Area

Mikawa Jutaku Kanri Jimusho
Higashi Mikawa Shisho〒440-0801
Toyohashi-shi Imahashi-cho 6
Ken Higashi Mikawa Kensetsu Jimusho 1F
0532-53-5616《Office hours》
8:45 A.M ～ 17:30 P.M.
(Closed on Saturdays, Sundays, public holidays, and new year's holiday)
Update 2021.08
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