Privacy Policy
1. Introduction
This Privacy Policy describes the personally identifiable information that the British Chamber ofCommerce in Japan collects and how we use that information. If you have any questions orcomments about this Privacy Policy or our practices regarding your personally identifiable
information, please contact info@bccjapan.com.
2. The Information That We Collect
The BCCJ collects two types of information:(1) Personally identifiable information:
In the course of your dealings with the BCCJ you may provide us with personally identifiable
information, including your first name, middle name, surname, workplace address, telephone
and facsimile numbers and email address, home address, telephone and facsimile numbers
and email address; cell phone number and email address, job title and function, profession,supervisors, department, business unit and location; educational and professional history; bankaccount details, credit card information, tax identification number and other information requiredfor billing and payment; past transaction history with the BCCJ such as committee/board/chairmembership; events attended, purchased publications, subscription information, order history
for directory ads, mailing labels, donations, meal preferences and photographs. If you contact
us by email, telephone, facsimile, postal mail or otherwise, we may keep a record of yourcontact information and correspondence. When you submit Personal Data to us, youunderstand and agree that this data may be supplied to UK Trade & Investment and theDepartment for Business, Innovation and Skills who will take appropriate steps to ensure thatsuch Personal Data is protected from unauthorised use and kept in a secure manner either
electronically or on manual records. We will process any Personal Data you provide inaccordance with the Data Protection Act 1998.
(2) Non-personally identifiable information
We may use cookies to collect non-personally identifiable information in connection with ourwebsites, www.bccjapan.com. Our web pages may incorporate "pixel tags," "web beacons," orsimilar tracking technologies (collectively, "pixel tags") that allow us or our agents to track theactions of users of our sites. Pixel tags are used to collect non-personally identifiable
information, such as the name of your internet service provider, the IP address of the computer
you are using, the type of browser software and operating system that you use, the date andtime you access our sites, the website address, if any, from which you linked directly to oursites, the website address, if any, to which you travel from our sites, and other similar trafficrelated information. We may also aggregate your information with similar data collected fromother users to help us improve our sites and the services that we provide through our sites.
3. How We Use the Personally Identifiable Information We GatherWe use personally identifiable information to: provide Members with lists of Members andcontact information and to provide Members with updated information on other Members suchas change of address, executive appointments, promotions, etc.; provide information toMembers and Non-Members regarding BCCJ events, goods and services; compile, produce,
edit and mail the BCCJ Membership Directory, BCCJ Acumen and other BCCJ publications;compile, print and sell mailing labels to Members; sell ads in connection with BCCJpublications; provide networking opportunities and tools for Members; liaise and communicate
with UK, Japanese and other governmental and business groups to protect UK businessinterests; provide Non-Members with promotional materials regarding BCCJ membership,events, goods and services available to Non-Members; provide Non-Members with information
regarding Members to the extent that some Members have consented to such disclosure;
respond to submissions of business proposals; perform accounting activities such as billingand payment; correspond with Members regarding billing and payment issues, membershipand subscription renewals, etc.; and respond to inquiries from Members and Non-Members.
The BCCJ on occasion may open events to Non-Members, in which case information aboutsuch events may be sent to Non-Members. When Non-Members sign up for the respective
event, their names will be included on internal attendance lists. In addition, Members may bring
Non-Members to events as their guests, in which case the names of their guests will beincluded on internal attendance lists.
Personal Data is collected for the purpose of promoting UK business competitiveness and tohelp secure overseas sales and investments. This may involve the information being used byUK Trade & Investment or the Department for Business, Innovation and Skills for direct
marketing and other activities for export promotion purposes. It may also involve the transfer ofthe data outside the European Economic Area via our overseas offices. In order to provide youwith advice, the Personal Data may be passed to your nearest International Trade Team (ITT).
4. Methods of Disclosure and Member options for limiting disclosure
When personal information regarding Members is shared with Members or Non-Members
pursuant to the purposes of use indicated in Section 3 above, the method of disclosure may beby direct person-to-person contact, telephone, facsimile, mail, email, internet website, BCCJ
publications or mailing labels. Members may change certain preferences regarding thedisclosure of their personal information to Members and Non-Members at any time (please referto Section 5 below regarding "Obtaining, Changing or Deleting Personal Information; Handlingof Complaints").

Notwithstanding any of the foregoing, we may provide personal information to certain delegates(including their employees, contractors, agents, and designees) or third party service providers
to the extent necessary to enable them to perform certain administrative functions (such asproviding photocopying, mailing, printing and website-related services (e.g., web hosting,website-related services and features, or maintenance services) on our behalf, or so that they
may provide us with products and services, including tax and legal services;translation/interpretation services; benefits administration; and payroll services. We also may
disclose personal information to any third party if we believe that we are required to do so by
applicable law.
Please also note that, even without your consent, the BCCJ may use some of your personal
information where it is legally permitted to do so.
5. Obtaining, Changing or Deleting Personal Information; Handling of Complaints

The BCCJ has established automated methods for Members to make appropriate changes topersonal information as supplied by Members by accessing the online BCCJ Member Area.
You may also request disclosure of your personal information and request that inaccurate
information is corrected, amended, or, where appropriate, deleted bycontacting info@bccjapan.com.
Please note that the BCCJ may not disclose personal information where such non-disclosure isconsistent with applicable law.
You may also request that the BCCJ cease the use of your personal information on the grounds
that such personal information was used (including provision of held personal information to athird party) or acquired in violation of Japanese law.
Members may also set and change certain preferences regarding the sharing of their personal
information with Members and Non-Members by either accessing the online BCCJ Member
Area or contacting the BCCJ secretariat: info@bccjapan.com.
By default, Members receive broadcast communications from the BCCJ by email. However, youhave the option to receive select communications, which can be exercised by calling the BCCJ
at 03-4360-8361 or sending an email to info@bccjapan.com.
If you have any complaints, you may contact info@bccjapan.com.
6. Security
The BCCJ will take the appropriate legal, organisational, and technical measures to protect
personal information consistent with applicable law regarding the protection of personalinformation.
7. Revisions to Privacy Policy
The BCCJ will review and improve our handling of personal information as necessary. Our mostcurrent privacy policy will always be posted on this page, so please review its terms regularly.
8. Links to Other Sites
Our sites may contain links to other websites. Please be aware that we are not and cannot be
responsible for the privacy practices of non-BCCJ websites.
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Further to the above Privacy Policy, the BCCJ also asks members to respect fellow members'
privacy by:
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not sharing the personal data in the print and / or online membership directories with nonmembers, including with colleagues in the same company who are not enrolled in the BCCJ.
not sharing your BCCJ Member password with others and by changing the password when
there is a possibility it has been compromised.
not using BCCJ data for general solicitation purposes or for broadcast messaging
always clearly identifying yourself and the purpose of the contact upfront.
contacting info@bccjapan.com when someone is believed to be misusing BCCJ member data
and / or is misrepresenting affiliation with the BCCJ.
To report incidents that you believe involve improper solicitation or use of member data, write
to info@bccjapan.com.
British Chamber of Commerce in Japan
20 January 2015