OpenStreetMap Foundation
Board Meeting
29nd October 2010,
20:00 CET (18:00 GMT)
Dial-in meeting

AGENDA & MINUTES

Participants
Present: Steve, Oliver, Emilie, Mikel, Henk, Simone.
Apologies: Ivan.

Approval of Previous Minutes
Minutes of 2nd Oct(http://docs.google.com/a/osmfoundation.org/Doc?docid=0AW6hMk0Wt_wMZDM4eHF6NV8z
ZGpzejJzYzQ&hl=en)
Proposed: Emilie, Seconded: Oliver.
Minutes accepted.

Review of previous action items
These are from May 27th or before. June 10th meeting items were restricted to SOTM andthe AGM.

● Andy - European UnionTrademark. Laudit Solicitors payment (Pending) - handover toemilie (pending as well)

● Andy - GSoC mentors travel - Liaise with Ian to get invoice prepared. (invoice to besent this week) - done >> Emilie is going to check with Andy on the status
This italic section was not discussed.
● Mike/Andy - talk to a lawyer re definition of members and also on the protection anduse of our data. General data use and protection viz a vis UK DPA (Data ProtectionAgency) (pending lawyer contact) (Steve recommended looking at ODesk.com as apossible source for professional services.)● Mike/License WG - template reply letter is now available for companies asking
permission to use OSM data or OSMF services.
http://docs.google.com/View?id=dd9g3qjp_9ddvp98g6. LWG should put this on theFoundation wiki and then liase with Data WG as to effective handling of futureenquiries. (ongoing) - assign● Mike to organise a limited use osmf-announce mailing list. (ongoing)● Andy - NetCologne server/hosting offer - Respond that we are interested in offer but
will need to ask the community for advice on exact use. (pending) - dead● Andy- Companies House system - Get login privileges for Mike (ongoing) - Needs tobe set up for someone (ie another director). Suggest I run through with Emilie when I
do the handover.
● Mike - Companies House - Confirm whether we should lodge this Resolution (pending).
- assign● Steve - OSMF website graphic layout and working group Steve - Propose a remit.
Mike will be secretary and will then set up a process for inviting members. Mike mention in osmf-talk meeting minutes. (pending)● Andy - Begin registration process for additional trademark as per Frederik Ramm'semail. (pending, will liaise with Grant Slater) - assign● Mikel --> Steve - Data WG - Do a write up on Geodata on what the OTRS ticket
system-based procedure is, after the clean-up has finished. (pending)● Mike - Membership - Ask folks who have unsubscribed from osmf-talk why they did
and report back to board (pending) - assign (simone)● Steve email to board@ --> Steve to change some wording and encourage broader
participation to opengeodata (pending)○ Migration from WordPress to Posterous ongoing but problematic. If anyone
would like to help, please contact Steve.
○ Old data will later be available at old.opengeodata.org.
● Action - Steve / Technical WG - please answer back-up system questions: (pending,do by email)- is the system is sufficient?
- is it automatic?
- can wiki and GPX dumps be made available on a regular basis to the generalcommunity?
● Andy - Initiate the holding of a first Articles WG meeting (pending).
● Steve - Publish to logo shortlist to foundation wiki for review by members andpublicise (pending)● Andy - Seek professional advice on how do avoid being a de facto employer if we are
the recipient of third party funds for humanitarian projects? (pending) - Assign tosomeone else please or if HOT integration does not happen then it's not an issue.
● Mike - Seek professional advice on OSMF's liabilities and how address them if we are
the recipient of third party funds for humanitarian projects. (pending)● Mikel - GPSToGo - Ask GroundSpeak who their Garmin contact is. (pending)OLD matter arising● Face to Face organizing in Massa/Pisa/Lucca/Genova, italy? - Mikel suggest 3rd week
●

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(16-18 december) - simone to followup by email. Dates and location are confirmed.
Server for maposmatic? - oliver: suggesting to put a collection bin where to haveproject maintainers and donors meet and push forward the project itself. henk,simone, emilie, mikel: this will be a precedent to other derived projects, and thus
needing clear rules on how the spending policy should be. >> Issue of Mapsomatic isclosed, they found another party for hosting.
Spending policy - forward to the Strategic Working Group >> No progress - Pending
Email decision making - simone and emilie to come up with a proposal for formally
discussing smaller matters between board meetings in order to speed up the process
at the board meeting itself. >> No progress - Pending
emilie suggesting to hire an accountant to hold foundation assets (bank accountaccess, domain details, passwords, etc). >>> Emilie has discussed this with Andy>>> Emilie will come with a proposal (jointly made with Andy)
Directors and Officers liability insurance - oliver to investigate the matter >> Oliver
requested info, waiting for incoming proposals of insurance companies.

Steve volunteered to go through the list offline, contact past board members and coordinate
handing off open issues

Matters Arising

1. Availabilty of board-member
2. Face-to-face
3. SOTM-EU funding
Availability
Proposed is:- Search a new secretary - it looks like he has not enough time available- Go to weekly meetings (and shorter meetings)
Decision was made to go to weekly meetings.
Decided on Wednesday 7PM - 8PM CET>> Simone is sending out a message on osmf-talk

Having the draft meeting-agenda ready 2 days before the meeting.

The role of secretary was discussed. Simone stated that due to work in summer andrelocation he could not spend as much time as needed. This is no longer the case.

Face-to-Face
Simone has arranged a location for us to meet in Pisa.
Simone is handling the accommodation.

SotM-EU-funding
There is very probably going to be a SotM-EU being organized by the EU-community. Since
all SotM-conferences ended up in black numbers, we stated that SotM-conferences (alsoregional ones) should be self-funding.
The board expressed no problem with seeking after the same sponsors (themain-conference vs the regional-conference) as long as it is clear to everybody which
conference is the main one and which is the regional.

AOB (Any Other Business)- Google Columbia
Steve has had contact with Google about possible import of OSM-data.
The Google contactperson has unofficially agreed (parts of) the Columbia data has being
imported of OSM. Data has been provided by a local dataprovider. They working on
removing the data.
- Nike Grid
The second game (currently held in London) does attribute us as being the datasupplier.
- Additional tile-layers on osm.org
Leave with Strategic Workinggroup. It's a decision about what maps we want to show on our
www.openstreetmap.org website.

Date of next Meeting
Wednesday November 3rd 1900CET

Meeting End
Meeting ended at 2155 CET (1955 GMT)