OSMF Board Meeting Seattle Face to Face Minutes

OSMF Board Meeting
Seattle Face to Face Minutes
November 04­05, 2011
Present: Steve Coast, Henk Hoff, Oliver Kühn, Dermot McNally, Matt Amos, Mikel Maron
Apologies: Richard Fairhurst
OSMF Board Meeting
Seattle Face to Face Minutes
Presentations
Steve's Presentation
Oliver's Presentation
HOT ­­ what can OSMF learn?
Administrative items
Board minutes of 20110927
Old business
AgendaGoals
The World's Most Used Map
Easier Contribution for Non­Geeks
More Than Just Streets
Cultivating Leadership of Mappers. Shared Goals Between the Community & OSMF
Actions and Big Audacious Goals
Management Team
Composition and attendance
BudgetShort grant
Budget Process
Design
New Site, short termLong term design process
Communications
OSM for your boss
Monthly email
Moderation
License WG
Data WG
Strategic WG
Local Chapter WG

Operations WG
Engineering WG
Mapping Coordination Tools
State of the Map WG

Presentations
Steve's Presentation
Steve presented trends and the potential future courses for OSM.

Oliver's Presentation
Oliver discussed management styles and managing team alignment.

HOT ­­ what can OSMF learn?
Mikel led discussion of comparisons and contrasts of OSMF with HOT.

Administrative items
Board minutes of 20110927
approved with no objections.
Proposed: Steve
Seconded: Oliver

Old business
Board approves OWG request for new DB server purchase.

AgendaStrategic planning for the coming year. Set high levels goals, align with some specific “Big Audacious”
actions for the Foundation, and provide guidance for self directed activities of Management Team andWorking Groups.

Goals
After extensive discussion, four big picture goals were accepted for the Foundation for the coming year.
For each goal, the Board clarified into the most high priority components.
Other important considerations, outside of current strategic focus, are included (in italics) forcompleteness.

The World's Most Used Map

Make OSM more popular and useful to more people to the point that OpenStreetMap becomes theWorld's Most Used Map.
The website should be easy to use. OSM should have an attractive, identifiable, and effective UI and UX,
a “Design DNA”.
Use of OSM by third parties means OSM can be found inside many sites, products and projects (notonly osm.org).
Search and routing should both work "as expected". It should be blazingly fast and work on all devices.
The site should also make thematic and local extracts and downloads easier as well.
Internationalization and accessibility capable where possible.

Easier Contribution for Non­Geeks
Many OpenStreetMap contributors are technically advanced. Promote and create methods to allow
other groups to contribute to OSM more easily. Smooth out the learning curve.
Encourage and deploy specialized editors for single­function mapping to enable easier contributions bysubject matter experts. Specialized, mobile and opportunistic editors as well. Improve and increase user
documentation and tutorials. Improve communication channels to mappers for updates and news. Seekand consider feedback from usability studies.
Further topics of discussion in this subject area were building tools to improve community andcommunity building tools between mappers, simplifying sign­up, adding gaming aspects to map
contributions, formal market research and outreach to communities currently under­represented in OSM.

More Than Just Streets

Increase awareness that OpenStreetMap is much more than only map of streets. Present the breadthand depth of OSM data to wider audiences.
Build and support tools for public relations. Use specialty cartography to demonstrate the breadth anddepth of OSM data.

Cultivating Leadership of Mappers. Shared Goals Between the Community & OSMF

Help strengthen local, regional and global OSM communities. And build a functional Foundation.
Give a clear mandate, vision and goals to the Management Team and Working Groups, and support theireffective action organizationally and financially, so that the Foundation is accountable to its goals and thecommunity. Help keep discussion within the Foundation civil and productive. Build and encourage tools
to strengthen OSM communities at all scales.
Demonstrate to the community the merit of the goals adopted by OSMF ­ whether through improved
tools, communication, whatever ­ in this way encourage (not force) the community to support and work
towards these goals.

Actions and Big Audacious Goals
We broke down the above objectives into actions, aligned thematically or according to WG, and set big
audacious goals for all.
Working Groups are encouraged to look to set their activities and ideas in motion to meet goals, and go
beyond what’s laid out here. Some definite actions are specifically indicated. Others are more vague. All
are just first steps.

Management TeamThe Board wishes it be known that the Management Team runs day­to­day operations and decisions in
the Foundation as raised by the constituent members (the working groups).
ACTION: all Board to attend next MT meeting

Composition and attendanceOne person from each WG. Does not need to be the Chair. At least one Board member should bepresent. Open to external requests to attend/invitation.
Attendance and participation is a problem. Approaches can be punitive, removing membership forexcessive absences, or granting/awarding of membership levels.
This issue is put to the Management Team itself to discuss and improve.

BudgetShort grantWith the intention to jump start budgeting within the Foundation, each working group is granted a One­Off
immediate budget of $1000. No approval is necessary. Reimbursed on receipt of expense form, andpublished description of how it was spent.

Budget Process
Each WG is responsible to write up a one­page budget projection for 2012.
Management Team will discuss all budgets & make recommendations to the Board.
Treasurer will review budgets, and notify Board of pending requests.
No full Board meeting required, but may be called if desired by Board between receiving
recommendation and Treasurer approval.
Working Groups will coordinate donation drives with the Management Team, which has authority toinitiate them.
ACTION: Each WG/MT: 1 page Action plan/budget for 2012 by end of December. Matt to present at next
MT meeting.
ACTION: Every WG to meet in person around SOTM. Resources can be available for this. Budget this.
Steve to present at next MT meeting.
ACTION: Mikel to explore possible grants for face to face meetings

DesignNew Site, short termA new short term site design process will result in a quick iteration improvement of the design andusability of the present site.
ACTION: Steve to procure designs (skobbler, google, bing, …) , open process to allow anyone to submit
ideas and begin weekly design meetings.
ACTION: Matt take responsibility for seeing through deployment of short cycle redesign process
ACTION: osm.org will be the design staging place. osm.org (or beta.osm.org domain) rails box withempty db, that can be updated at will.
1st Feb 2012: design and implementation
1st May 2012: deployment by EWG

Long term design process
The design list, and potentially design working group, is encouraged to continue a thorough process of
substantial, long term, and ongoing design of OSM sites.

Communications
We wish to see OSM of the front page of the New York Times (and/or similar high­circulation, non­
specialized publication), to have 1,000,000 twitter followers, and an active Facebook page.
OSM should “well known”, the public should have a broad and deep understanding of what OSM iscapable of, and of its uniqueness: up to date, made by you, extensive, free as in speech.

OSM for your boss

For government, corporate, and other organizational users, we wish to see a simple, presentable
document for advocates within these organizations “OSM for your boss”
ACTION: Draft "OSM for your boss" document.

Monthly email

Some significant percentage of users may be signed up for an opt­out monthly newsletter. Experiencefrom this test group to be used to inform any future use of this medium.
ACTION: Steve to push this process with appropriate Working Groups (CWG, OWG, EWG) andmeasure the results in terms of OSM activity.

Moderation
Board has decided: Sustained advocacy of forks is “disruptive” on the lists, and is not “contributing to thecommunity”, that bans may be given in such cases. If you are banned from one list, banned from all.
This requires enough moderators, and coordination.
ACTION: Mikel to ask MT to implement more coordinated and comprehensive moderation, this month.

License WG
Final ODbL switch by 01 April 2012
First ODbL planet by 04 April 2012.
ACTION: Oliver to notify LWG

Data WG
Support removal of non­ODbL data by 01 Apr 2012Strategic WG
ACTION: Henk have AoA ready for vote before 1 April 2012ACTION: SWG needs to review “Memorandum of Association”
ACTION: Dermot to get SWG to explore Core Values

Local Chapter WG
Local Chapters Agreements completed before SOTM 2012

Operations WG
Outline plan for several future growth projections of OSM. Make the infrastructure horizontally scalable
by 31 December 2012.

Engineering WG
Prioritize technical development needs for OSM. Consider clear lists, bounties.
For “specialist” users, investigate requirements for use of OSM (for instance, what extensions from whatGeoFabrik offers in Shapefile download might be helpful).
Support the launch of new website 01 May 2012

Mapping Coordination Tools
There are many “tools” that help mappers direct their efforts: project of the week, best of osm, image of
the week, OSM Inspector etc. What other tools can be used, or used more effectively.
Are there potential or existing tools to help measure completeness, and represent completeness(translucence in tiles related to measurement of “quality”, “newness”, names, house numbers etc)? Can
we make it easier and more appealing for mappers to measure their area against these or other metrics
important to them?
ACTION: Dermot to look at requirements and tools
ACTION: Dermot to follow up with CloudMade about finding a home for Mapzen PoI collector for theiphone / android ?

State of the Map WG
ACTION: Steve to put out call for proposals this month.

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