OpenStreetMap Foundation
Board Meeting
22nd August 2009, 11:00 BST
Cloudmade offices, London

Minutes
Present: Steve, Etienne,Andy, Mike, Mikel (via videoconference), Nick, Henk..
Apologies: None
Minutes of last meetings.
Proposed by Steve andseconded by Mike.
Steve gave thanks to Geodan
for hosting the last board
meeting and to CloudMade for
hosting this meeting and theAGM.
MATTERS ARISING.
1

AGM
The articles were reviewed incase of questions at the AGM.
All other arrangements inplace.

2SOTM● Summary. Nick gave asummary of theconference. General
feedback was positive
although questionnaire
response forms werestill being reviewed.
Feedback suggests thedual track was not
optimal. Felt that next
year more local SOTM's
might be devised. Henk
went on to observe that
the Friday session had
been successful. 250+
delegates attended over
the three days. Veryfew no shows.

● A vote of thanks was●

●

●

●

●

given to Henk, the restof the SOTM organisingteam and the CCC forthe excellent venue andservice. Nick was also
thanked for his chair of
the organisingcommittee. Etienne
confirmed that a draft
invoice had been
received from CCC but
had not yet beenchecked although it was
broadly in line withexpectations. The
conference is expected
to show a positive
financial balance once
reconciled.
A local team dinner had
been proposed and theboard agreed that thisshould be covered byOSMF.
Hurricane has put
feedback forms into a
spreadsheet but has not
yet produced asummary. Steveindicated that from abrief review most
feedback was positive.
2010 RFQ.
Henk suggested thefollowing timetable:○ September bid
request○ End October forbids in○ Mid November for
decision○ End November fororganisingcommitteeformation
Proposed date - Aim for10/11 July 2010 but let
the proposers have asay
Steve suggested and itwas agreed to ask thatbids be developed
publicly via the wiki.
The RFQ to be
developed publicly on
the wiki too.
3

License / Legal:● Update. The list ofboard questions
together with thecontributor terms havebeen looked at. Ourlegal counsel has
returned a detailed
legal document for thecontributor terms.
Discussion with counsel
took place on Tuesday
last to work through theremaining questions.
Etienne joined in withthe discussion.
Counsels notes need tobe summarised toprotect client/attorney
privilege.
● A general discussion
was held regarding thepotential to extend therelationship with Wilson
Sonsini.
● LWG to develop list of
OIP organisations andother major commercial
players to whom aletter would go to tosolicit comments on theODbL. Board to review
letter before it iscirculated. A request
for information alreadyreceived from
Wikimedia Foundation
and being reviewed byLWG.
● Revised ODbL proposal
document for further
review by board yetcomplete but expected
in next two weeks.

4Membership:● Current membership●●stands at 240. Asignificant spike inmembership sign-ups
during the board
election period with 10
new sign-ups (plus tworenewals) received on
the last day of voting.
A welcome wasextended to all newmembers.
Membership records ○ Currently run
from aspreadsheet○ Most pay by
Paypal○ Mike developing amembership
records system○ Communications
WG to look at
improved sign-up
process andgathering
additional
information frommembers.
○ Additional
payment optionsneed to beconsidered,especially for"difficult"countries wherecredit cards are
not accepted.
○ Mike to add anote on thecurrent sign-up
page to offer
alternative routes
for payment for
those who cannot
use paypal.
Principally bydirecting theperson to the
OSMF forindividualassistance.
○ Mike to check○○5with Companies
House or legal
advisor regarding
responsibility todisclosure of themembership listin accordancewith theCompanies Act.
Confidentiality
Agreement Andy to draft asample CA for
review - to besigned by all
those who haveaccess (orpotentially haveaccess) topersonal data. To
include sysadmins
team.
Andy and Miketo look at
notification andcompliance withthe Data
Protection Act
with respect touse of personaldata.

Other Working Group
Reports:● Local Chapters: Nick.
Nick reported that it
had become clear fromdiscussions at SOTM
and since the last
meeting that different
agreements would beneeded with different
countries. Flexible
payment basis
required.
● Technical. A further£10k of equipment andserver upgrades isbeing installed over thepresent weekend
together with platform
reconfiguration. Board
agreed to move wiki to●●●6Imperial College as per
the proposal producedby Grant.
Data - Group to look atattribution issues andprovide guidance tocommunity
Articles - It was agreed
that only OSMF
members should serveon the proposed
working group.
Data Import - Stevestill to formallyestablish the groupalthough mailing lists
already established.

Staffing:
Nick raised his concern that
more community support stillneeded. Nick to turn theprevious meeting spreadsheet
results into a volunteers
sought list. The feeling beingthat the community might
still resolve most of the OSMFneeds at the present time.
AOB

7

Already covered

8Fundraising: Fundraising
proposal produced by Mikel
but requires review. Ultimate
suggestion is to form aWorking Group.

9

Humanitarian OSM team.
Mikel asked whether such ateam would fit with the aimsof the OSMF. Wiki pagedeveloped which needs
review but feeling is thatbroadly it aligns with OSMF
aims.

10

OpenstreetmapS.org
domain at Tucows. Grant hasestablished domain isavailable for purchase.
Donation drive required topurchase.

11Google Enterprise TOS. Nicknoted that OpenStreetMap isnow specifically covered in
the Terms of Service.
Date of next meeting. 18:30
BST 15th September 2009