（Hokkaido University）

Accounting Division, Hokkaido University
July 19, 2023

1目次
１．Introduction ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 2
２．Access to account registration system ・・・・・・・・・・・・・・・・・・・ 3
３．Notice Concerning Handling of Personal Information ・・・・・・・・・ 4
４．Confirmation of connection to account registration system ・・・・・ 5
５．Sending URL of account registration system ・・・・・・・・・・・・・・・ 6
６．Select Web Form ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 7
７．Company Form ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 8
８．HU Student／HU Faculty ＆ Sｔａｆｆ／Non-HU Person Form ・・・・・・ 11
９．Revenue Form・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 14
10．International Remittance Form・・・・・・・・・・・・・・・・・・・・・・・・・・ 17
11．KAKENHI/Research Fund Sharing Form・・・・・・・・・・・・・・・・・・・ 20
12．Q＆A （For Applicants）・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 23
13．Q＆A （For teachers and other budget authority）・・・・・・・・・・・ 24
14．Q＆A （For administrative staff of departments, etc. ）・・・・・・・ 25

2１．Introduction
Account registration has been moved to the web application.
Please read this instruction manual carefully and fill out the web form.
【Transition to Web Application 】① Company* ditional account applications for existing account registrations will be discontinued,
so please register a new account.

② HU Student／HU Faculty ＆ Sｔａｆｆ／Non-HU Person*If you have already submitted the Application for Account Transfer (common formfor salaries, mutual aid benefits, and rewards), you do not need to apply through this system.

③ Revenue④ International Remittance⑤ KAKENHI／Reseach Fund Sharing【E-mail application as before】① Registration of account for the purpose of receipt by proxy.
② Registration of account for a student or other person who uses research funds under
the status of JSPS Research Fellow, etc.
③ Those that have already submitted an application for direct deposit (common form forsalary, mutual aid, travel expenses, and incentive payments).
④ Change account information⑤ Suspension of account3２． Connection to Account registration web system
There are two ways to access the web system.
It can be accessed from both PCs and smartphones.
① Access from the banner on
the Hokkaido University HP② Access via QR code

Posting at the office window and Please use
this information when sending it by E-mail.

4３．Privacy Policy
To request the URL for the web form, you must agree to the Privacy Policy.
Please read the instructions carefully and check the box at the beginning of thesentence "I agree to all of the above. and click Next.

① Please read the notes carefully.

② If you agree to the notes carefully,
Please check the checkbox.

③ Click "Next."

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４． Confirmation of connection to account registration web system
Request the URL for the web form.
Please enter the E-mail address to request the URL in the E-mail address form.
（E-mail domain： Please set up your E-mail settings so that you can receive E-mails from “@finance.hokudai.ac.jp.” ）① Please enter the E-mail address
to request the URL.

② If you have entered your e-mail address, If you have entered
your E-mail address, please click on the "Request" button.

When the billing is completed, the Billing Completion screen will appear as shown below.

6５． Send URL for web registration form
The URL of the web form will be sent to the E-mail address specified in 4.
差出人：saisyu-system@finance.hokudai.ac.jp
件 名：口座登録システムのURL送付（北海道大学）／Sending URL of account registration system (Hokkaido University)

https://saisyusystem.finance.hokudai.ac.jp※If you receive an E-mail other than this, it may be a phishing scam. Please do not connect to it andcontact the Accounting Section of the Hokkaido University Finance Department.
（E-Mail：saishu@finance.hokudai.ac.jp ）※ The URL is valid for 1 hour.

7６． Select a web form
Please select the web form you wish to fill out.
Language can be selected fromJapanese/English.

Click on the form you wish to fill out fromthe five forms.

Company Form

8７-１． Fill out company form
If you enter your zip code in the form or select it fromthe zip code search, the address will be automaticallyentered up to the middle of the address.

Select the bank code from the Financial
Institution Search to enter the name of thefinancial institution and its branches. You
can also enter the name directly.

Please follow the tooltip that appears when you
select a form and fill in the form withoutomissions.If you enter the form incorrectly, anerror message will be displayed when you
click the "Confirm" button.

Please look up the abbreviation of thecompany type and enter the name of theaccount using the abbreviation.

Please enter either 1. or 2.

Company Form
７-２．Confirmation of the information entered in the corporate form
Please make sure that the information you entered is correct,
and if it is correct, press the "Register" button.

*If there is an error in the account information, payment will not be made from the university,
so please make sure there are no mistakes.

9Company Form

10７-３．Registration Complete
If "Registration completed" is displayed, input is complete.
Please close your browser and return.

To enter multiple cases, press "Continue" below.

HU Student/HU Faculty ＆ Staff/Non-HU Person Form

11８-１．Entry form for HU Student/HU Faculty ＆ Staff/Non-HU Person

If you enter your zip code in the form or select it fromthe zip code search, the address will be automaticallyentered up to the middle of the address.

Please follow the tooltip that appears when you
select a form and fill in the form withoutomissions.If you enter the form incorrectly, anerror message will be displayed when you clickthe "Confirm" button.

Select the bank code from the Financial Institution
Search to enter the name of the financial institution
and its branches. You can also enter the name directly.

You do not need to fill out this form if you are
the person in question.

HU Student/HU Faculty ＆ Staff/Non-HU Person Form
12８-２． Confirmation of entries on the HU Student/HU Faculty＆ Staff/Non-HU Person
Please make sure that the information you entered is correct,
and if it is correct, press the "Register" button.

*If there is an error in the account information, payment will not be made from the university,
so please make sure there are no mistakes.

HU Student/HU Faculty ＆ Staff/Non-HU Person Form
８-３．Registration Complete
If "Registration completed" is displayed, input is complete.
Please close your browser and return.

To enter multiple cases, press "Continue" below.

13Revenue Form

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９-１．Entry form for Revenue

If you enter your zip code in the form or select it fromthe zip code search, the address will be automaticallyentered up to the middle of the address.
Please follow the tooltip that appears when you
select a form and fill in the form withoutomissions.If you enter the form incorrectly, anerror message will be displayed when you clickthe "Confirm" button.

Please enter either 1. or 2.

Revenue Form
９-２． Confirmation of entries on the Revenue Form
Please make sure that the information you entered is correct,
and if it is correct, press the "Register" button.

*If there is an error in the account information, payment will not be made from the university,
so please make sure there are no mistakes.

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Revenue Form

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９-３．Registration Complete
If "Registration completed" is displayed, input is complete.
Please close your browser and return.

To enter multiple cases, press "Continue" below.

International Remittance Form

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10-１．Entry International Remittance Form

Please follow the tooltip that appears when
you select a form and fill in the form withoutomissions.If you enter the form incorrectly, anerror message will be displayed when youclick the "Confirm" button.

Please enter either 1. or 2.

International Remittance Form

1810-２．Confirmation of entries on the International Remittance Form
Please make sure that the information you entered is correct,
and if it is correct, press the "Register" button.

*If there is an error in the entered information, it will not be possible to match it with the remittanceinformation, so please make sure that there are no mistakes.

International Remittance Form

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10-３．Registration Complete
If "Registration completed" is displayed, input is complete.
Please close your browser and return.

To enter multiple cases, press "Continue" below.

KAKENHI/Research Fund Sharing Form

2011-１．Entry KAKENHI/Research Fund Sharing Form

Select the bank code from the Financial
Institution Search to enter the name of thefinancial institution and its branches. Youcan also enter the name directly.
Please follow the tooltip that appears when you
select a form and fill in the form withoutomissions.If you enter the form incorrectly, anerror message will be displayed when you clickthe "Confirm" button.

Please enter either 1. or 2.

KAKENHI/Research Fund Sharing Form

2111-２．Confirmation of entries on the KAKENHI/Research Fund Sharing Form
Please make sure that the information you entered is correct,
and if it is correct, press the "Register" button.

*If there is an error in the account information, payment will not be made from the university,
so please make sure there are no mistakes.

KAKENHI/Research Fund Sharing Form
11-３． Registration Complete
If "Registration completed" is displayed, input is complete.
Please close your browser and return.

To enter multiple cases, press "Continue" below.

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Q＆A

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12．Q＆A （For Applicants）
Ｑ１：How long does it take from web application to registration in Financial Accounting System?
Ａ１：If there are no deficiencies, it will be the next business day after the date of application.
Ｑ２：I submitted an application in error (including duplicate applications) and would like it to be canceled.
Ａ２：Please inform us by E-mail. （saishu@finance.hokudai.ac.jp）* If you contact us by E-mail, please make the subject line "Web Application: Please include the date of application,
your name, and the reason for your application in the body of the E-mail.

Ｑ３：I would like to change or stop using the account information I previously applied for.
Ａ３：Please contact your instructor or the person in charge of the administrative department.
Ｑ４： I applied for the wrong account information and would like to change it.
Ａ４：【 Within 1 business day after application 】
Please inform us by E-mail.（saishu@finance.hokudai.ac.jp）*If you are contacting us by E-mail, please write "Web Change: Application Date" in the subject line before sending.
Please include your name and reason for applying in the body of the E-mail.

【 After 2 business days after application 】
Please contact the faculty member in charge or the person in charge of the administrative
department of the relevant department, etc.
Q５：I don't know if my account information is in the Hokkaido University Systems.
Ａ５：Please confirm the availability of account information with the staff of the relevant department
or other administrative department.

Q＆A

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13．Q＆A （For teachers and other budget authority）
Q１：When will I know that registered?
Ａ１：As a rule, the information is reflected in Financial Accounting System (web version) on
the day following the date of the applicant's application. Please check the system from time to time.
Q２：How long does it take to be reflected in the travel expense system?
Ａ２：As before, the business day following the day the account information is reflected in the financial
accounting system.
Ｑ３：The same name is registered in Financial Accounting System (web version) and cannot
be identified.
Ａ３：The charge of each administrative department can reconcile the information with otherinformation in a different version of Financial Accounting System,Please contact the person
in charge of each administrative department.
The following numbering rules apply to faculty, staff and student registration numbers.
① HU Enployee(Regular)

30＋Personnel No. （10 digits）② HU Enployee(Non-Regular)

40＋Personnel No. （10 digits）③ HU student

60＋student ID number（10 digits）

Ｑ４：I received an E-mail from the applicant with a paper account transfer application form withaccount information.
Ａ４：Please submit a web application on behalf of the applicant.

Q＆A
14．Q＆A （For administrative staff of departments, etc. ）Ｑ１：I would like to register a branch number.
* Questions exclusively for departments that register accounts for corporate use, such as the University's Procurement Division.
Ａ１：In principle, we will not add new branch numbers.
New registration via web form on the web form.
Ｑ２：I have a person registered (outside the university) with the same name in the Xenapp versionof Financial Accounting System (formerly MetaFrame version). We do not know how to checkthis against our personal information.
Ａ２：As in the past, please check with a faculty member or other person with budget authority.
If you are still unsure, please confirm directly with the person in question.
Ｑ３：I received an E-mail from the applicant with a paper account transfer application form withaccount information.
Ａ３：Please submit a web application on behalf of the applicant.

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