Basic Training 2023 for PhD students

ACQUISITION AND MANAGEMENT
Nagoya University Graduate School of Medicine
Medical Library
Ext： 2509

E-mail： med@nul.nagoya-u.ac.jp

Contents
1.
••
•

2.
••
•

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software functions
and comparison
How to import into EndNote Online
Citations in writing

Fair UseContents
1.
•••

2.
•••

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the libraryRequesting from off-campus/ different campus

Management
Introduction of reference management software functions
and comparison
How to import into EndNote Online
Citations in writing

Fair Use1. Steps for Literature Acquisition

Search in DatabaseYes
NU has thecollection

No
RequestElectronicjournal

OnlinePaper books
and journals

Borrow
Copy

Located onanothercampus

RequestContents
1.
••
•

2.
•
••

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software functions
and comparisonHow to import into EndNote Online
Citations in writing

Fair UsePubMed as an example
Make sure to access from the Nagoya
University URL
https://pubmed.ncbi.nlm.nih.gov/?otool=ijpnagoulib

NULink (In case of electronic journal
available )Link to electronic journals.
Available to view fromyour computer without
coming to the library.

Electronic Journal Access Service
A system that allows you to search for ejournals and e-books contracted with Nagoya
University
https://sfx9.usaco.co.jp/nagoya/az/?lang=eng

Electronic Journal Access Service
A system that allows you to search for ejournals and e-books contracted with Nagoya
University
https://sfx9.usaco.co.jp/nagoya/az/?lang=eng

Example of Search Results
Pay attention to available period of use

Click to go to each service

In PubMed Central : “Unavailable for the last year”
SpringerLink Journals: “Available to browse up to the latestissue”
The availability varies depending on the contract details

Example of Search Results
When ID or PW is required••

Click the lock icon (Handling with precautions!)•Always log out after using

Access from Off-campus
Access from the “Off Campus Web Service
Start Page”Select a journal title
Enter THERS account /Password

Make sure to logout
at the end

Contents
1.
•••

2.
•••

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software functions
and comparison
How to import into EndNote Online
Citations in writing

Fair UseNULink (In case of electronic journal unavailable)

PDF may be available foropen accessTo search for a booklet, select Nagoya
University Library Search(OPAC)

Nagoya University Library Search(OPAC)
https://opac.nul.nagoya-u.ac.jp/?lang=english••Search Material (paper medium) in Nagoya
University Library
Available to accsess on PCs, smartphones,etc.

Click here for the homepageof Medical LibraryBasic Search
Search by author name, title, series information, publisher••

Searchable with parts of the word or Kanji readings
Include space in between while entering multiple
search words

Advanced Search
Switch the tabExample of Search Results
Sorting

Narrow down search results by material type (book/ magazine), holding library, author name,publication year, etc.

Archival Information (Books)
Make sure to check the holding
place, location, and call number

Link to eBook

Reservation• Location called "Medlibrary” in the library• "Med XX" and “HospXX" are available ateach medical office(contact directly whenin need of use)
• "Med Health" is at
Daiko Campus• Line up on thebookshelf in the orderof call numbers• Reservation is available
if it is rented

Archival Information (Journals)

Make sure to check the holding
place, location, call number, and year

Link to E-Journals• "Location" is the same
as for the book
• Line up on thebookshelf in the orderof title• Check to see if thevolume number andyear are available (maybe missing)Tips to use OPAC
Right-Hand Truncation••

Include *(asterisk) at the end of the words•Example) enzyme* → enzyme, enzymes

Exact match search

•

•

•

Include #(sharp) in front of the words•Example) #Internal medicine

Restrict "Material type" to "Japanese Serials“ and/or"Non-Japanese Serials“•Use “ISBN”, “ISSN”•Do not use year of publication of magazine

Exercise
Christin Wangerin, Christiane Pinket al. Longterm Association of Periodontitis With
Decreased Kidney Function.
Am J Kidney Dis, 73(4)(2019), pp. 513-524
1.

Is there an electronic journal where you
can access Full-text?

2.

Is there a print media on campus?

Answer Example•

Use Single Citation Matcher of PubMed

Answer Example

Answer Example

Answer Example

Answer Example

Utilizing Medical Library(Admission)
Unlock with student ID / staff ID•

As of June 2023, ID cards are not required toenter the library during library opening hours.
•Be careful not to let outsiders in•

No admission from midnight to 4:00

Correspondence time of Information Desk•••Regular Time : Weekdays 9:00 to 20:00 Saturdays
13:00 to 17:00
Check the website for details as it may change
depending on the time of year.

Utilizing Medical Library (Borrow &Return)Material Type

Limit

Loan PeriodBooks

5 items

2 weeks

Bound journals

5 items

1 weekUnbound journals

3 items

Overnight(12:00 – within 4 hours
from the library’s next open)

Videos AV materials

2 items

1 week•Renewing available after logging in to OPAC
from the web•Contact each medical offices except for thelocation labled as "medical library"Utilizing Medical Library (Borrow &Return)••Borrow: At the counter or via equipment
Return： Put in back at a book drop or
return at the counter or via equipment
When returning books, you
can just put back in the bookdrop at the entrance!
* For items that might getdamaged, such as DVDs, please
return at the counter.

Content
1.
••
•

2.
•
•
•

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software functions
and comparison
How to import into EndNote Online
Citations in writing

Fair UseNULink (In case of electronic version unavailable)

Requesting from off-campus/
different campus

NULink (In case of electronic version unavailable)

Requesting from off-campus/
different campus

NULink (In case of electronic version unavailable)

Enter your THERS account.

Request for ILL via OPAC
From Top Page

From Search Results

Select “InterLibrary Copy
Request" or “InterLibrary
Loan Request" from user
service

Select “Get it from anotherorganization” at the bottom
right of the bibliographic details
screenRequest Screen ①•

Confirmation of requester information ... Contact
information is required!

The default is the university email address (mbox)
If you need to change your emailaddress
If you need to change your phone
numberRequest Screen ②•

Input Receiving Library
Select "Med"•Input Document information

Fill in as much in detail as possible!
When using NULink, database
information will be automaticallyentered.

Request Screen ③

Press the Submit button after confirmation

Details about Request
Document Copies(Ordering copies)

Physical loan(Book loan)

On-campus

Cost: Paid for by University
Time to receive: 3 to 5 days

Cost: Paid for by University
Time to receive: 3 to 5 days

Other
domestic
universities

Cost: Paid for by University
Cost: One way delivery fee
Time to receive: 3 to 10 days Time to receive: 3 to 10 days

Other
domestic
sources

Cost: Paid for by applicant
Cost: Paid for by applicant
Time to receive: 5 to 10 days Time to receive: 5 to 10 days

Contents
1.
••
•

2.
••
•

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software
functions and comparison
How to import into EndNote Online
Citations in writing

Fair UseIntroduction of reference management software functionsand comparison
EndNote Online

4600種類以上

EndNote Online
https://access.clarivate.com/login?app=endnote•

Account registration is required from thecampus network only for the first time(common with WoS)•••

Require to log in once a year from the campus
network

After registration, available to use from the offcampus network.

EndNote Online•

Easy to cite + creating reference list inWord by installing plugin

EndNote Online
EndNote online
for desktop users(Premium)

EndNote Online（NU ver.）

EndNote basic（Free plan）

FeepurchaseFreeFree

Referencestorage

Unlimited

50,00050,000# ofbibliographic
citation styles

7,000+4,600+

21

Create citationstyles○administrators

×Unlimited

2GB

2GB

File
attachment

Only

RefWorks••

https://refworks.proquest.com/
An email address issued by the university isrequired for registration

Mendeley••

https://www.mendeley.com/
When you log in using a PC connected to thecampus network (including VPN connection) aftercreating an account, it will automatically switch tothe institutional version specifications.

Mendeley••

Twelve months + 12 days after the last
login on the campus network, you will be
automatically downgraded to the freeversion.

If you have the status in Nagoya University,
you can use the institutional version again
by logging in using a PC connected to thecampus network.

Contents
1.
•••

2.
•
•
•

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software functionsand comparison
How to import into EndNote Online
Citations in writing

Fair UseImport from PubMed•

Install CWYW (Cite While You Write)
1. Choose “Format” tab

2. Click here
3. Chose OS and download

Import from PubMed
1. Check here
2. Click from「Send to」to「Citation manager」

Import from PubMedImport from PubMedImport from PubMedImport from PubMedImport from PubMedImport from Web of Science

Check the search results and click in the order of"Export”, "EndNote Online”.

Import from Web of Science

Saved items canbe selected

Save in EndNote basic

Import from Web of Science

An icon will bedisplayed in the saved
search results
To check the saved
contents, click “EndNote”

Import from Web of Science
Sorting / sharing is possible with“Organize"

A list of saved records will
be displayed here.

Click "Unfiled" to check thesaved contents

Contents
1.
••
•

2.
••
•

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software functions
and comparison
How to import into EndNote basic Online
Citations in writing

Fair Use

Citations in writing•

How to use CWYW
Select the stylespecified by theposting destination

EndNote Tab
could befound here.

Place the cursor on the quoted part andclick “Insert Citations”

Creating a Bibliography List
Keyword search for
managed documents ispossible
Click on the relevant document

Click Insert

Creating a Bibliography List•

文献インサート結果
If you change the style,the citation format willchange automatically.

Inserted in the quote format ofthe selected style

Contents1.
•••2.
••
•

3.

Steps for Literature Acquisition
Acquiring via the web on the spot
Using the library
Requesting from off-campus/ different campus

Management
Introduction of reference management software functionsand comparison
How to import into EndNote basic Online
Citations in writing

Fair UseFair Use•••

Downloading and printing out a large amount of data
beyond the scope of personal use of electronic resources isprohibited by contract (in particular, it is not allowed tocollect a large amount of data intentionally and to use thepre-reading function of a browser by automatic operation ofequipment using programs).
A malicious breach may result in the suspension of usage forthe electronic resource from all over the university.
It is prohibited to convert to other formats or media or
modify the contents without the consent of the copyrightholder.

Summary
Procedure of Literature Acquisition••

Utilization and convenience of NULink•

If NU has electronic resources, it will be available on your own device•

When you are looking for book, use OPAC•

If a book is not archived in other campus or on-campus collection, you canrequest to order it.

Management••

Bibliographic information can be managed and shared with bibliographic
management software•Easy to create a reference list when writing thesis

Fair use••

Do not download large amounts of electronic resources•

Protect copyright and do not plagiarize

This is the last slide of "Acquisition andManagement."
Go on the next video.

If you have questions, please send them tomed@nul.nagoya-u.ac.jp