Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)

Request for Proposals (RfP)
Collection of (meta-) data on water (meteo-) and river
system monitoring network, Ca and Ma rivers, Viet Nam
and assessment of its functionalities and performance.
Viet Nam Country Office, Hanoi
Reference: IUCN 26-08-24 DR03794.C5; Fostering Water and Environmental Security in the
Ma and Neun - Ca Transboundary River Basins and Related Coastal Areas
Welcome to this Procurement by IUCN.
You are hereby invited to submit a Proposal. Please read the information and instructions
carefully because non-compliance with the instructions may result in disqualification of your
Proposal from this Procurement.
1. REQUIREMENTS
A detailed description of the services and/or goods to be provided can be found in Attachment
1.
2. CONTACT DETAILS
During the course of this procurement, i.e. from the publication of this RfP to the award of acontract, you may not discuss this procurement with any IUCN employee or representative
other than the following contact. You must address all correspondence and questions to thecontact, including your Proposal.
IUCN Contact : Mr. Rien Dam, CTA, Ca-Ma project, rien.dam@iucn.org
3. PROCUREMENT TIMETABLE
This timetable is indicative and may be changed by IUCN at any time. If IUCN decides thatchanges to any of the deadlines are necessary, we will publish this on our website and contact
you directly if you have indicated your interest in this procurement.
DATE

ACTIVITY

24 September

Publication of the Request for Proposals

30 September 2024

Deadline for submission of questions

4 Oktober

Planned publication of responses to questions

25 Oktober 2024

Deadline for submission of Proposals to IUCN (“Submission
Deadline”)
Planned date for contract award

1 November 2024

Expected contract start date

15 Oktober 2024

Please email the IUCN contact to express your interest in submitting a Proposal by thedeadline stated above. This will help IUCN to keep you updated regarding the procurement.

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)
4. COMPLETING AND SUBMITTING A PROPOSALYour Proposal must consist of the following four (4) separate documents:a. Signed Declaration of Undertaking (see Attachment 2)
b. Technical Proposal and CV’s of the designated expert(s) (see Section 4.1 below)c. Financial Proposal (see Section 4.2 below)
Proposals must be prepared in English.
Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject
heading of the email shall be [RfP Reference – bidder name]. The bidder name is the nameof the company/organisation on whose behalf you are submitting the Proposal, or your own
surname if you are bidding as a self-employed consultant. Your Proposal must be submitted
in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attachedfiles are too large to suit a single email transmission. You may not submit your Proposal by
uploading it to a file-sharing tool.
4.1 Technical Proposal
The Technical Proposal must address each of the criteria stated below explicitly andseparately, quoting the relevant criteria reference number (left-hand column).
Proposals in any other format will significantly increase the time it takes to evaluate, and such
Proposals may therefore be rejected at IUCN’s discretion.
CVs must be of the individuals who will actually carry out the work specified. The individuals
you put forward may only be substituted with IUCN’s approval.
IUCN will evaluate Technical Proposals with regards to each of the following criteria and theirrelative importance:
Description

Information to provide

RelativeweightWork plan setting out the activities and tasks 30%
identified in the Technical Approach by week
and/or month for the duration of the assignment,
and showing timing and duration of inputs bysubcontractors, if any are used

1

Activity Work Plan

2

Personnel
Qualification

Short summary of the Consultant’s academic 50%
qualifications and professional experience
relevant to the assignment (maximum 2 pages).
Short summary of the relevant qualifications andprofessional experience of any subcontractors
who will be engaged by the Consultant(maximum 2 pages per subcontractor).
CVs of the Consultant and the subcontractor(s)(if any).

3

Past Performance

Evidence of similar assignments undertaken by theConsultant within the last 5 years (maximum 5 pages).
Contact details of 3 referees familiar with theConsultant’s experience relevant to the assignment.

TOTAL

20%

100%

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)
4.2 Financial Proposal
The Financial Proposal must be a fixed and firm price for the provision of the goods/services
stated in the RfP in their entirety.
Prices include all costs.
Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT,
see below), fees, expenses, liabilities, obligations, risk and other things necessary for the
performance of the Terms of Reference or Specification of Requirements. IUCN will not accept
charges beyond those clearly stated in the Financial Proposal. This includes applicable
withholding taxes and similar. It is your responsibility to determine whether such taxes apply
to your organisation and to include them in your Financial Proposal.
Applicable Goods and Services Taxes
Proposal rates and prices shall be exclusive of Value Added Tax.
Currency of proposed rates and prices: All rates and prices submitted by Proposers shall be
in US Dollar (USD) and Vietnam Dong [VND].
Breakdown of rates and prices
All expenditures associated with this service will be managed by the selected service provider.
For information only, the price needs to be broken down as follows:
Description

Quantity

Unit Price

Total Price

1
2
3
TOTAL

Additional information not requested by IUCN should not be included in your Proposal and will
not be considered in the evaluation.
Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90
calendar days following the submission deadline.
Withdrawals and Changes
You may freely withdraw or change your Proposal at any time prior to the submission deadline
by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, nochanges or withdrawals will be accepted after the submission deadline.
5. EVALUATION OF PROPOSALS
5.1 Completeness
IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be
considered further.
5.2 Technical Evaluation
Scoring Method
Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria,such that ‘0’ is low and ‘10’ is high.

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)
Minimum Quality Thresholds
Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.
Technical Score
Your score for each technical evaluation criterion will be multiplied with the respective relative
weight (see Section 5.4) and these weighted scores added together to give your Proposal’s
overall technical score.
5.3 Financial Evaluation and Financial Scores
The financial evaluation will be based upon the full total price you submit. Your Financial
Proposal will receive a score calculated by dividing the lowest Financial Proposal that has
passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial
Proposal.
Thus, for example, if your Financial Proposal is for a total of USD 100 and the lowest Financial
Proposal is USD 80, you will receive a financial score of 80/100 = 80%
5.4 Total Score
Your Proposal’s total score will be calculated as the weighted sum of your technical score andyour financial score.
The relative weights will be:
Technical:

70%

Financial:

30%

Thus, for example, if your technical score is 83% and your financial score is 77%, you will
receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder
whose Proposal achieves the highest total score.

6. EXPLANATION OF PROCUREMENT PROCEDURE
IUCN is using the Open Procedure for this procurement. This means that the contracting
opportunity is published on IUCN’s website and open to all interested parties to take part,subject to the conditions in Section 7 below.
You are welcome to ask questions or seek clarification regarding this procurement. Pleaseemail the IUCN Contact (see Section 2), taking note of the deadline for submission ofquestions in Section 3.
All Proposals must be received by the submission deadline in Section 3 above. Late
Proposals will not be considered. All Proposals received by the submission deadline will be
evaluated by a team of evaluators in accordance with the evaluation criteria stated in this RfP.
No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder
whose Proposal received the highest Total Score. IUCN does, however, reserve the right tocancel the procurement and not award a contract at all.
IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We willcontact unsuccessful bidders after the contract has been awarded and provide detailed
feedback. The timetable in Section 3 gives an estimate of when we expect to have completed

4Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)the contract award, but this date may change depending on how long the evaluation of
Proposals takes.
7. CONDITIONS FOR PARTICIPATION IN THIS PROCUREMENT
To participate in this procurement, you are required to submit a Proposal, which fully complies
with the instructions in this RfP and the Attachments.
It is your responsibility to ensure that you have submitted a complete and fully compliant
Proposal.
Any incomplete or incorrectly completed Proposal submission may be deemed non-compliant,and as a result you may be unable to proceed further in the procurement process.
IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole
discretion, allow you to correct these, but only if doing so could not be perceived as giving you
an unfair advantage.
In order to participate in this procurement, you must meet the following conditions:
●
●
●
●
●
●
●

Free of conflicts of interest
Registered on the relevant professional or trade register of the country in which you
are established (or resident, if self-employed).
In full compliance with your obligations relating to payment of social security
contributions and of all applicable taxes.
Not been convicted of failing to comply with environmental regulatory requirements orother legal requirements relating to sustainability and environmental protection.
Not bankrupt or being wound
Never been guilty of an offence concerning your professional conduct
Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism,or any other illegal activity.

You must complete and sign the Declaration of Undertaking (see Attachment 2).
If you are participating in this procurement as a member of a joint venture, or are using subcontractors, submit a separate Declaration of Undertaking for each member of the joint ventureand sub-contractor, and be clear in your Proposal which parts of the goods/services areprovided by each partner or sub-contractor.
Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture.
In case of joint venture, one company shall not be allowed to participate in two different joint
ventures in the same procurement nor shall a company be allowed to submit a Proposal bothon its behalf and as part of a joint venture for the same procurement. A bidder who submits orparticipates in more than one Proposal (other than as a subcontractor or in cases ofalternatives that have been permitted or requested) shall cause all the Proposals with thebidder’s participation to be disqualified.
By taking part in this procurement, you accept the conditions set out in this RfP, including thefollowing:●●

It is unacceptable to give or offer any gift or consideration to an employee or otherrepresentative of IUCN as a reward or inducement in relation to the awarding of acontract. Such action will give IUCN the right to exclude you from this and any future
procurements, and to terminate any contract that may have been signed with you.
Any attempt to obtain information from an employee or other representative of IUCN
concerning another bidder will result in disqualification.

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)●

Any price fixing or collusion with other bidders in relation to this procurement shall give
IUCN the right to exclude you and any other involved bidder(s) from this and any future
procurements and may constitute a criminal offence.

8. CONFIDENTIALITY AND DATA PROTECTION
IUCN follows the European Union’s General Data Protection Regulation (GDPR). The
information you submit to IUCN as part of this procurement will be treated as confidential andshared only as required to evaluate your Proposal in line with the procedure explained in this
RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required toretain your Proposal in its entirety for 10 years after then end of the resulting contract andmake this available to internal and external auditors and donors as and when requested.
In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission
to use the information you submit in this way, including personal data that forms part of your
Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal,
you need to have written permission from those individuals to share this information with IUCN,
and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will
not be able to consider your Proposal.
9. COMPLAINTS PROCEDURE
If you have a complaint or concern regarding the propriety of how a competitive process is or
has been executed, then please contact procurement@iucn.org. Such complaints or concerns
will be treated as confidential and are not considered in breach of the above restrictions oncommunication (Section 2).
10. CONTRACT
The contract will be based on IUCN’s template in Attachment 3, the terms of which are notnegotiable. They may, however, be amended by IUCN to reflect particular requirements fromthe donor funding this particular procurement.
11. ABOUT IUCNIUCN is a membership Union uniquely composed of both government and civil society
organisations. It provides public, private and non-governmental organisations with theknowledge and tools that enable human progress, economic development and nature
conservation to take place together.
Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices inmore than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network,
harnessing the knowledge, resources and reach of more than 1,300 Member organisations
and some 10,000 experts. It is a leading provider of conservation data, assessments andanalysis. Its broad membership enables IUCN to fill the role of incubator and trusted repositoryof best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs,
scientists, businesses, local communities, indigenous peoples organisations and others canwork together to forge and implement solutions to environmental challenges and achievesustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolioof conservation projects worldwide. Combining the latest science with the traditional

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)knowledge of local communities, these projects work to reverse habitat loss, restore
ecosystems and improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN/ATTACHMENTS
Attachment 1 Specification of Requirements / Terms of Reference
Attachment 2 Declaration of Undertaking (select 2a for companies or 2b for self-employed as
applicable to you)
Attachment 3 Contract Template (3a: Companies; 3b: Individual consultant)

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)
Attachment 1.
Terms of Reference (ToR) for consulting assignment: Collection of (meta-) data on
water (including meteo) and river system monitoring network, Ma and Neun-Ca rivers,
Viet Nam and assessment of its functionalities and performance.
Assignment for a Vietnam national consultant(s)Date: September 2024
Introduction
IUCN Vietnam as Executing Agency is responsible for the implementation of the ’Fostering
Water and Environmental Security in the Ma and Neun-Ca Transboundary River Basins andRelated Coastal Areas, Vietnam and Lao PDR’ (hereafter, Ma and Neun-Ca project). The
project started early 2024 and will be implemented in 5 years, with diverse activities in Lao
PDR and in Viet Nam. GEF is the donor organisation and FAO is the Implementing Agency
and the national government partners are the Ministry of Natural Resources and Environment(MONRE) Viet Nam and MONRE Lao PDR.
The main objective of the Ma and NeunCa project is to enable Vietnam and Lao
PDR to address freshwater resource
management and ecosystem health in
the transboundary Neun – Ca and Ma
river basins and coastal zones bycreating an enabling environment fortransboundary cooperation and action.
The PMU project office is in Hanoi.
Details of the integral project scope,
objectives and activities can be sharedon request.
Scope of the Assignment
The Results Framework of the project
specifies project’s Output 2.3 as:Harmonized design of multi-purpose
monitoring
networks,
andjointmonitoring and data-sharing protocols.
To work towards achieving this output,
first the project will conduct anassessment of the current monitoring
networks in Vietnam, for the two river
systems, their tributaries and therelevant parts of the coastal zone.
Figure 1: Map of the two river basins. Note: some important tributaries are not shown.
Assignment: Assessment of the current monitoring networks, quality of data collection,
river monitoring system functionality and performance (mostly desk study).
Objectives of the Assignment
The objective of this Assignment is to collect relevant (meta)data on the water monitoring
network to assess the current meteo-hydrological monitoring systems and surface- andground water monitoring networks, in order to better understand the current infrastructure
status, and system functionalities and performance.

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)
There are different monitoring systems in place in both river basins to oversee the water
resources sector, including Hydro-meteorological, water resources, and environmental
stations. The Hydro-meteorological and water resources stations monitor both water quantityand quality, while the environmental stations focus solely on measuring water quality. These
monitoring stations are operated by various state departments and agencies, such as theHydroMet Department, NAWAPI, and VEA. They are a crucial part of the infrastructure anddata collection activities under MONRE, known as the 'National Monitoring System'. Other
data collection and monitoring stations are referred to as the "thematic monitoring system,"
which is conducted by provinces, ministries (MARD and MoIT), and water users. In thissystem, MARD and its affiliated organizations (DARD, Irrigation companies, etc.) play the mostimportant role, see Figure 2.
Also hydropower companies/reservoir operators collect data on reservoir in- and outflow.
Finally, there might be some provincial agencies that may independently collect data on theriver system, irrigation intakes, water quality, groundwater exploitation or other purposes.
This assignment concerns the collection and analysis of (meta) data on all monitoring network
components (surface water, groundwater, water quality, and meteo- monitoring system) on
the Ma and Ca rivers basin (only Viet Nam territories).
A range of simple, to more complicated questions need to be answered. As initial guidance
the matrix structure in Figures 2 and 3 can be used. The focus of this assignment is on thecurrently existing networks – data collection and including an outlook on what are significant
developments ongoing and in the next 3-10 years (a number of government decrees havebeen issued that guide the construction and activation of a considerable number of newmonitoring stations.
Tasks and Activities
Before performing all Task and Activities, the consultant will have a meeting with IUCN’s PMU
team (Hanoi). The consultant will be required to perform the following Tasks and Activities.
Task 1: Desk review and survey
Activity 1.1: Collection and review of available documentation on meteo-hydrological andwater monitoring systems and networks, including data measurements, processes,
procedures, managements and sharing mechanisms, as well as roles of operation andmanagement agencies and stakeholders.
To perform this activity, the consultant should focus on, but not limited to, the following:(i)

The monitoring systems and networks in both river basins, which oversee the water
resources sector. This includes hydro-meteorological, water resources, andenvironmental stations. Hydro-meteorological and water resources stations monitor
both water quantity and quality, while environmental stations focus exclusively onwater quality. Meanwhile, the water allocation monitoring also needs to be considered.
(ii) The monitoring systems and networks operated by state departments and agencies,
including the National Centre for Hydro-Meteorological Forecasting (NCHMF), theNorthern Centre for Hydro-Meteorological Forecasting, the HydroMet Department, andthe National Centre for Water Resources Planning and Investigation (NAWAPI).
Together, these organisations form crucial components of the infrastructure and datacollection activities under MONRE. In general, these systems are considered asnational monitoring systems;(iii) The procedure of data collection and monitoring conducted, by Ministries MARD and
MoIT, Provinces and other water users. MARD and its affiliated organisations such as
DARD and Irrigation Management Companies play an important role in thesemonitoring activities, see Figure 2. In general, these systems are considered asthematic monitoring systems or local monitoring systems;(iv) The hydropower operators monitor reservoir inflows and outflows.
9Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)(v) Provincial agencies independently collect data on the river system, irrigation intakes,
water quality, groundwater exploitation.
(vi) Additionally, the role of the Vietnam Energy Association (VEA) needs to be consideredin the overall monitoring framework (concerning data collection, analysis, integration).

Figure 2: Systematising the management and operation units of the monitoring network on Ma
and Ca river basins.
Activity 1.2: Develop (meta-)data collection methodology and conduct survey to related
agencies.
The consultant should develop the (meta-)data collection methodology, which includes
questionnaire and interview to the related agencies, and implementation plan. In many cases,
interviews are necessary, thus, the consultant should also develop an interview method to therelated agencies. The methodology should be designed to collect the following information:
1. Where are the monitoring stations? (operational since when, which parameters, what
happens with the data). Provide maps (preferably GIS shapefiles) and data files.
2. What kind of data are collected and what is the quality (completeness: is the time series
complete or are there interruptions, what about the frequency (of collecting?) of datatime series ?
3. What happens with the data? Who is the owner? Are there data sharing arrangements,
for instance with MONRE’s HydroMet Dept? If necessary for important data sets,
conduct an interview with the data owner.
4. What kind of data and information management tools are used? Software? What are
the functionalities of this software; who is/are the owners, and users?
5. Relevant recent developments/improvements/upgrades of the monitoring system. Are
there expected further developments in the near future, for instance already initiatedor approved by MONRE or MARD (or other relevant government initiatives).
6. The specific data management tools and software, detailing functionalities like data
storage, retrieval, integration, automation, and real-time monitoring and tools used fordata visualisation and reporting.
7. Strategies or plans to develop/improve the monitoring systems, including recently
approved decrees and regulations by MONRE or MARD or other related institutions
and agencies, concerning ongoing and upcoming developments over the next 3-10
years.

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)
Activity 1.3: Conducting survey
The survey or interviews can be indirect (online, email) or direct (face-to-face) with the relevant
agencies. The consultant, through the IUCN project management team, needs to contact the
focal point of DWRM to get the support and authorization before conducting the interviews /survey.
The survey is not only focused on the collection of (meta-)data but also on understanding theavailability of primary data. If possible, the consultant is required to collect public or freesharing data of all mentioned monitoring systems and networks, e.g. maps display station
locations and data files if available. Preferably, all data is collected and reported in digitalformats which are easily managed.
Task 2: (Meta-)data development and assessment
Activity 2.1: (Meta-)data development
All collected data and information should be generated in relevant format that can be easily
used in common software, such as Ms-Excel. As a starting point, the matrix structure in Figure
3 can serve as guidance to develop the (meta-) data. The (meta-)data report should also
contain links that indicate where the measured data and maps that were collected by the
consultant are stored and in which format. Relevant geographical data should be presented
in GIS shape files.

Figure 3: Suggested matrix structure for the (meta-)data development
Activity 2.2: Assessment
This activity concerns the assessment and evaluation of the current monitoring systems andnetworks that were clarified in Task 1. Indicative assessment method, based on scoring of thecriteria, is preferred for this Task. However, the consultant is free to choose any relevant
assessment method. For the assessment, the following criteria should be considered:
1. Quality of measured and monitored data, focus on its completeness and interruptions
in time series;
2. The frequency of data collection and existence of gaps (interruption of data collection)
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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)
3.
4.
5.
6.

The river monitoring system or network functionality and performance.
The data and information management tools, especially software used, owners;
The accessibility and usability, especially for non-technical users;
Recent upgrades to the monitoring system and note any planned future developments
approved by MONRE, MARD, or other authorities in the period of the next 3 - 10 years.

If any weakness or low scores are found, the consultant should propose possible
improvements or solutions that would improve the overall performance of the monitoring
networks (and may be considered for the further development of the monitoring networks by
MONRE and related agencies).
Deliverables / Output format
Output of Task 1:
The consultant should prepare a Data Review and Collection Report in English, after
completing all Activities of Task 1. The Report should indicate:
1. Brief description of existing monitoring systems and network, management agencies,
types of measured and monitored data (e.g. water discharge, quality, and water
allocation); identification of inconsistencies in data measurements and management,
and reports on missing information or data; A list of state, local and private agencies
involved; and an overview of existing data sharing mechanisms;
2. Data collection methodology;
3. List of collected data along with information detailing the attributes and data sources,
GIS shapefiles of relevant maps (if available) that visualise the monitoring network’s
coverage and performance, and their implications for the project's objectives.
Output of Task 2:
1. Meta-data of the meteo-hydrological and water monitoring systems and networks inrelevant format. Preferably, an overview would be in Ms-Excel sheets;
2. Dataset of monitored data that are collected during the survey, either in Ms-Excel,
GIS formats or in other softcopy maps and documents.
3. An integrated report in English (hard and soft copy) including the result of the
Review, Survey and Assessment. All Source materials (reports, meta-data) will beannexed (hard and soft copies) in this report;
4. A summary presentation (PPT) in English and Vietnamese,
Presentation: The consultant will be requested to present and discuss the intermediary andfinal results in meetings with IUCN’s PMU, with the attendance of DWRM-MONRE
representatives (max 3-hour meeting in Hanoi).
Implementation time
The assignment will be for 70 full days of consultants’ time input, working as desk study. The
assignment will preferably have to be completed before the end of January 2025 (before Tet2025).
The consultant is free to appoint the required experts as deemed necessary. The assignment
will start with a preparation meeting with IUCN’s PMU team (Hanoi). Short field visits to
conduct interviews with the monitoring station / data owners can be part of the execution tasks.

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)

Expertise requirements and Qualification
The consultant should have the following expertise and experience:●

Extensive experience and/or knowledge on meteo-hydro monitoring systems andhydrological data collection and management, covering systems under the
responsibility of MONRE, MARD, hydropower/reservoir operators (MOIT) andaffiliated agencies, Provinces.

●

Proven success working with national and local agencies on monitoring networks anddata-sharing protocols. Strong track record of collaboration with water resourcesmanagement agencies and departments.

●

Extensive experience in water resource management, meteorological andhydrological monitoring, and river system analysis. Skilled in managing large waterand climate datasets.

●

Experience in international development projects focused on hydrological studies andsystem analysis. Skilled in collaborating with international organizations andsupporting transboundary water resource management initiatives.

●

Technical skill in hydrological modelling tools and GIS, with the ability to assessmonitoring system performance.

●

Good communication skills, including fluency in Vietnamese and English, ability to
produce technical reports, and experience in developing data-sharing mechanisms
and capacity-building initiatives with various stakeholders.

APPLICATION SUBMISSION:Interested individuals – Vietnamese nationals, or organisations - are invited to submit theirapplication – in English, including CV’s of the designated experts, project references and ashort proposal / comment on the assignment (maximum of 5 pages) stating their approach tothe assignment. Relevant references about expertise and earlier project experience can be
added in a separate document.
Financial proposal: The consultancy rate per day and month should be proposed in a separate
document, clearly stating the total amount for the 70 days (indicative) assignment.
Submit to: rien.dam@iucn.org; nhung.phamhong@iucn.org; manh.levan@iucn.org
Submission Deadline 15 Oktober 2024
EVALUATION CRITERIA:
Consultants will be evaluated based on:
1. Expert qualifications (CV’s)
2. Relevant experience (references)
3. Submitted proposal / comments
4. Budget proposed.
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River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)

ANNEX 2A: DECLARATION OF UNDERTAKING in relation to RfP<insert RfP reference>I, the undersigned, hereby confirm that I am an authorised representative of the following organisation:
Registered Name of Organisation (the “Organisation”): _______________________
Registered Address (incl. country): _______________________________________
Year of Registration:__________________________________________________
I hereby authorise IUCN to store and use the information included in the attached Proposal for the
purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable. I
acknowledge that IUCN is required to retain the Proposal in its entirety for 10 years after then end of
the resulting contract and make this available to internal and external auditors and donors as and whenreasonably requested.
Where the Proposal includes Personal Data as defined by the European Union’s General Data
Protection Regulation (GDPR), I confirm that the Organisation has been authorised by each Data
Subject to share this Data with IUCN for the purposes stated above.
I further confirm that the following statements are correct:
1. The Organisation is duly registered in accordance with all applicable laws.
2. The Organisation is fully compliant with all its tax and social security obligations.
3. The Organisation and its staff and representatives are free of any real or perceived conflicts ofinterest with regards to IUCN and its Mission.
4. The Organisation agrees to declare to IUCN any real or perceived emerging conflicts ofinterests it or any of its staff and representatives may have concerning IUCN. The Organisation
acknowledges that IUCN may terminate any contracts with the Organisation that would, in IUCN
sole discretion, be negatively affected by such conflicts of interests.
5. None of the Organisation’s staff has ever been convicted of grave professional misconduct or
any other offence concerning their professional conduct.
6. Neither the Organisation nor any of its staff and representatives have ever been convicted offraud, corruption, money laundering, supporting terrorism or involvement in a criminalorganisation.
7. The Organisation acknowledges that engagement by itself or any of its staff in fraud, corruption,
money laundering, supporting terrorism or involvement in a criminal organisation will entitle
IUCN to terminate any and all contracts with the Organisation with immediate effect.
8. The Organisation is a going concern and is not bankrupt or being wound up, is not having its
affairs administered by the courts, has not suspended business activities, is not the subject ofproceedings concerning those matters, or in any analogous situation arising from a similar
procedure provided for in national legislation or regulations.
9. The Organisation complies with all applicable environmental regulatory requirements or otherlegal requirements relating to sustainability and environmental protection.
10. The Organisation is not included in the UN Security Council Sanctions List, EU Sanctions Map,
US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms
and individuals. The Organisation agrees that it will not provide direct or indirect support to firms
and individuals included in these lists.
11. The Organisation has not been, is not, and will not be involved or implicated in any violationsof Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups orindividuals, including forced evictions, violation of fundamental rights of workers as defined by
the International Labour Organization’s (ILO) Declaration on the Fundamental Principles andRights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.
______________________________________________________<Date, name, position and signature of authorised representative of the Proposer>

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Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)

ANNEX 2B: DECLARATION in relation to RfP <insert RfP reference>I, the undersigned, hereby confirm that I am self-employed and able to provide the service
independent of any organisation or other legal entity.

Full name (as in passport/Identity card):
Home or Office (please delete as appropriate) Address (incl. country):
I hereby authorise IUCN to store and use the information included in the attached Proposal
for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the mostfavourable, including Personal Data as defined by the European Union’s General Data
Protection Regulation (GDPR). I acknowledge that IUCN is required to retain my Proposal inits entirety for 10 years after then end of the resulting contract and make this available tointernal and external auditors and donors as and when reasonably requested.
I further confirm that the following statements are correct:
1. I am legally registered as self-employed in accordance with all applicable laws.
2. I am fully compliant with all my tax and social security obligations.
3. I am free of any real or perceived conflicts of interest with regards to IUCN and its
Mission.
4. I agree to declare to IUCN any real or perceived emerging conflicts of interests I may
have concerning IUCN. I acknowledge that IUCN may terminate any contracts with methat would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
5. I have never been convicted of grave professional misconduct or any other offence
concerning my professional conduct.
6. I have never been convicted of fraud, corruption, money laundering, supporting
terrorism or involvement in a criminal organisation.
7. I acknowledge that engagement in fraud, corruption, money laundering, supporting
terrorism or involvement in a criminal organisation will entitle IUCN to terminate any
and all contracts with me with immediate effect.
8. I am not included in the UN Security Council Sanctions List, EU Sanctions Map, US
Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible
firms and individuals. I agree that I will not provide direct or indirect support to firms
and individuals included in these lists.
9. I have not been, am not, and will not be involved or implicated in any violations of
Indigenous Peoples’ rights, or injustice or abuse of human rights related to othergroups or individuals, including forced evictions, violation of fundamental rights ofworkers as defined by the International Labour Organization’s (ILO) Declaration on theFundamental Principles and Rights at Work, child labour, sexual exploitation, sexual
abuse, or sexual harassment.

Date and Signature>

15

Fostering Water and Environmental Security in the Ma and Neun - Ca Transboundary
River Basins and Related Coastal Areas (Lao People's Democratic Republic, Viet Nam)

Attachment 3 Contract Templates (3a: Companies; 3b: Individual consultant)Will be made available for the selected bidder.

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