Privacy Policy
Last updated: July 1, 2021
Your privacy is important to GIS Group. We developed this Privacy Policy to provide you with information on
how we process your personal data when you contact GIS Group for quotation, congress/event registration,
logistics arrangement, visa application, and paper submission, visit www.gisgroup.com,
www.taiwanlook.com, www.giscongressrental.com, www.gisavsolutions.com,
www.gislanguageservices.com, www.icctainan.com, and all official congress/event websites that arepublished by GIS Group websites, or use congress/event app which is built or run by GIS Group.

What does this policy cover?
This policy covers the services that are offered by GIS Group and its subsidiaries, including General
Innovation Service, GIS Management, GIS AV Solutions, GIS Language Services, TaiwanLook, GConceptand ICC Tainan . Unless otherwise specified, the term “GIS Group” is used to refer the above entities in thispolicy.

You will find out the following content in this document:lCategories of Personal Data Processed by GIS Group ......................................................................... 2l

Transferring Your Personal Data ........................................................................................................... 5l

Retention of Personal Data .................................................................................................................... 6l

Data Storage and Protection .................................................................................................................. 7lData Controller and Data Protection Officer ........................................................................................... 7l

Your Rights ............................................................................................................................................ 7

What's not covered in this policy?

Our services sometimes link to services run by other companies, like SPGateway, a credit card transaction
service provider. Those companies have their own privacy policies, so remember that the information you
give them will follow their rules and not ours.

1
台北市 110 信義區文昌街 316 號 2 樓2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688F +886-2-8789-3602

You may engage with products and services by GIS Group from other companies, like a GIS Group’s
channel on YouTube. Make sure to check their privacy policy so you know how they will use yourinformation.

Categories of Personal Data Processed by GIS GroupA. When you create accounts for congress/event registration and/or paper submission
When you create a congress/event registration account, we ask you to provide your personal data suchas organization name and address, phone number, email, point of contact, passport number, copy ofpassport, and proof of identity, etc. to facilitate your registration for the event/congress.
Purposes and legal grounds:
1. GIS Group processes your email address because you use your email address and your password tosign in to your account. The legal ground for processing your email address for this purpose is based on
GIS Group’s legitimate interest in protecting the security of your account.
2. GIS Group also processes your email address for the purpose of sending you important
information/reminder/notification about your registration, the event or the congress, such as the reminderof important dates, pre-congress/pre-event notification. The legal ground for processing your email
address and name for these purposes is GIS Group’s legitimate interest in providing you sufficient
information and supporting you to complete the registration.
3. If you provide your opt-in consent to receiving marketing information from any congress or event
organized by GIS Group, GIS Group will also process your email address for the purpose of sending you
marketing information about the congress or event in question. The legal ground for processing youremail address for this purpose is your consent. You may withdraw your consent at any time by sending
email to customerservice@gisgroup.com
4. GIS Group also processes your email address to associate it with your registration account when you
interact with our secretariat/sales representatives/project executives. The legal ground for thisprocessing is our legitimate interest in providing useful advices.

B. When you pay the registration fee via GIS Group’s website

2
台北市 110 信義區文昌街 316 號 2 樓2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688
F +886-2-8789-3602

If you pay the registration fee on a GIS Group website, then GIS Group will collect your name, mailingaddress and telephone number. We do not view or store your payment card information. A third party,SPGateway, processes client credit card information when GIS Group’s clients use a credit card to makea payment on a GIS Group website. 3
If you pay the registration fee or order by email with a credit card authorization form to GIS Group, GISGroup will collect your name, mailing address, telephone number and credit card information.

Purposes and legal grounds:
1. We collect your name, mailing address and telephone number, credit card information sowe can process your payment and complete your registration and transaction. The legal ground forprocessing your name, mailing address and telephone number, credit card information for these
purposes is performance of a contract and a registration. We also process your personal data as part ofour fraud detection processes. The legal ground for processing your personal data for that purpose is
our legitimate interest in protecting GIS Group and our customers from attempts to engage in fraudulent
transactions.

C. When you communicate with GIS Group
When you interact with our sales representatives/project executives via email, telephone, social media
or in person, we collect personal data such as your name, email address, phone number, mailingaddress, and organization name. To improve our service quality, subject to applicable laws, we may
also record, review and analyze any feedback provided to us through voluntary customer surveys oremails. With your consent, our employees may contact you to reply your feedback.

Purposes and legal grounds:
1. GIS Group uses this information to provide you with quotations, proposals, customer
support and to monitor the quality of customer services we provide to our customers. Thelegal ground for processing this information for these purposes is GIS Group’s legitimate
interests in providing quality services.
2. If you provide your opt-in consent to receiving marketing information from GIS Group, GISGroup will also process your email address for the purpose of sending you marketing
information about GIS Group and the event organized by GIS Group. The legal ground for3
台北市 110 信義區文昌街 316 號 2 樓2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688
F +886-2-8789-3602

processing your email address for this purpose is your consent. You may withdraw yourconsent at any time by sending email to GIS Group.

D. When you track GIS Group fan page with your social media account

You may choose to track GIS Group fan page using your social media account. If you 4
choose to do this, you agree that the social media provider may provide certain information to GISGroup, such as your name, email address, profile photo, posts, comments and other information
associated with your social media account.

All of this information is made available to GIS Group by the social media provider due to the way thesocial sign-on configuration works. However, the information GIS Group retains and processes is youremail address and your name. If you do not want your information to be shared with GIS Group by thesocial media provider, then you can simply untrack GIS Group fan page.

Purposes and legal grounds:

GIS Group associates the email address provided by the social media for the purpose of sending you
marketing information about GIS Group and the event organized by GIS Group. The legal ground forprocessing your email address for this purpose is your tracking. You can simply untrack GIS Group fanpage anytime.

E. Device information
Devices are lots of things like:lyour computerlyour mobile devices like smartphone and tabletlyour voice-enabled device

We automatically collect some technical information from these devices and webbrowsers. This might include:4
台北市 110 信義區文昌街 316 號 2 樓2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688
F +886-2-8789-3602

l

IP (internet protocol) addressldevice IDlapp ID

lvendor ID

Your IP address and information about your device might be used to confirm your location. This is so that wecan find out if you are accessing the services from inside or outside Taiwan, and to make your experience
more relevant to where you live.

F. Adverts on other websites
Based on what we know about you, we may show you adverts about future events you may be interested onother websites, such as Facebook, Google, Instagram, Snapchat, LINE@, Twitter and Email. For instance,to let you know about a new programmer you might like.

If you don’t want to see these adverts, some websites will let you stop them. Each website is different, soyou’ll need to check with them how to do that.

G. Cookies Policy
We use cookies to gather your browsing history to learn about how you use our website, in order toimprove your experience. By continuing to browse our site or click on “ACCEPT”, you agree to our use ofcookies. Most web browsers allow users to delete cookies or refuse to accept them; you may visit thehelp pages of your web browsers for instructions to do so. Some features of our website may not work
properly if you delete cookies or refuse to accept them.

What are cookies
A cookie is a small piece of data sent from a website and stored on user's computer or hard drive ofcomputer, by the user's web browser. With the cookies, it allows the website (and/or any third parties
they work with) to recognize you and to work more efficiently. For more information about cookies,
please visit: http://www.allaboutcookies.org/
5
台北市 110 信義區文昌街 316 號 2 樓2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688
F +886-2-8789-3602

Transferring Your Personal Data

A. Transfer within GIS GroupTransfers are made throughout GIS Group and its subsidiaries to support its activities and/or services.

B. Transfer to third parties
GIS Group is a Professional Congress Organizer/Destination Management Company. To facilitate yourregistration for the congress/event, your personal data will be transferred to hotels, airlines, travel
agencies, insurance companies, our business partners, ground transportation service companies, and soon. After executed the congress/event, we mayneed to transfer your personal data to the congress/event organizers. We recommend you carefully
review the congress/event organizers’ Privacy Policy.

C. Transfer to other service providers
GIS Group uses cloud services from third parties to assist in sending emails. Those services track theactivities associated with these emails, such as whether they were opened, whether links in the emails
were clicked on. GIS Group uses this data to analyze the level of engagement with its emails.

D. Other disclosures
We may disclose personal data about you to others: (a) if we have your valid consent to do so; (b) tocomply with a valid subpoena, legal order, court order, legal process, or other legal obligation; (c) toenforce any of our terms and conditions or policies; or (d) as necessary to pursue available legal
remedies or defend legal claims. We may also transfer your personal data to an affiliate, a subsidiary ora third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or otherdisposition of all or any portion of GIS Group’s business, including, without limitation, in connection withany bankruptcy or similar proceeding, provided that any such entity that we transfer personal data to will
not be permitted to process your personal data other than as described in this Privacy Policy without
providing you notice and, if required by applicable laws, obtaining your consent.

Retention of Personal Data

6
台北市 110 信義區文昌街 316 號 2 樓2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688
F +886-2-8789-3602

When you give us any personal information we’ll let you know how long we’ll hold it for. If we don’t say
anything we stick to these principles:l

We only hold your information for as long as we do the activities we told you aboutl

We think about what type of information it is, the amount collected, how sensitive it might be and any
legal requirementsl

We design our services so that we don’t hold your information any longer than we have tol

We always think about the potential risk from anyone using or sharing this information without
permission

You may request to delete your personal data after the conclusion of the congress/event by sending anemail to our Data Protection Officer at customerservice@gisgroup.com

Data Storage and Protection
Your personal data are stored in a cloud-based central database at a third-party provider’s location inAustralia / Taipei and our local office and branch offices.

We're strongly committed to keeping you and your family's information safe. And to do this we design ourservices with your safety in mind. We also have dedicated teams to look after your information security andprivacy.

At the same time, no service can be completely secure - if you have any concerns that personal information
has been put at risk, please get in touch straight away.

Data Controller and Data Protection Officer
Our data controller and data protection officer is located at 2F, No. 316, Wenchang Street, Xinyi District,Taipei, Taiwan and can be reached by email at customerservice@gisgroup.com.

Your Rights

7
台北市 110 信義區文昌街 316 號 2 樓
2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688
F +886-2-8789-3602

If you reside in the European Union, you have the right under the General Data Protection Regulation torequest from GIS Group access to and rectification or erasure of your personal data, data portability,restriction of processing of your personal data, the right to object to processing of your personal data, andthe right to lodge a complaint with a supervisory authority. If you reside outside of the European Union, you
may have similar rights under your local laws.

Please refer to this link for detailed GDPR regulations: https://eugdpr.org/
Under certain conditions you also have the right to have your personal data that is stored by GIS Group
blocked and deleted, unless GIS Group has to keep these data for legitimate business or legal purposes. For
more information or request, you should contact the Data Protection Officer atcustomerservice@gisgroup.com

8台北市 110 信義區文昌街 316 號 2 樓2F, No. 316. Wenchang St., Xinyi Dist., Taipei 11074, Taiwan
T +886-2-8780-5688
F +886-2-8789-3602