ADMISSIONSPOLICYIntroduction
Summerhill International School is an environment that provides a rigorous standard ofeducation with English as the language of instruction. We accept applications from students withvarious cultural backgrounds. All students from families with an international mindset, whoshare the same belief in our core values will be a great fit. Students who are not fluent in theEnglish language will be supported, and will benefit from the education Summerhill offers
equally.
The following information is meant for internal use by the school administration and the faculty.
It aims to outline the processes and guide the procedures of the admissions office in its
processing of applications.
Any changes to the process outlined below will require the authorization of the leadership team.
This policy will be reviewed and the information updated annually in August of each year.
The Application Process is in place to ensure that students can successfully access thecurriculum within a reasonable time and to thrive in our English-language learning environment.
English is also the primary language for communicating with parents. It is recommended that atleast one parent or guardian is able to communicate comfortably with school personnel inEnglish. In addition, parents must be able to access electronic communications from the school(email and web-based platforms).
Please refer to our Language Policy for more details on eligibility requirements around theEnglish language. The Language Policy and Assessment Policy must be read and understood,
and parents will need to acknowledge their understanding by signing the designated area in theapplication form.
Our Programmes
Our IB Primary Years Programme learning is designed to encourage curiosity in an integrativeway. A balance is sought between the acquisition of essential knowledge and skills, developmentof conceptual understanding, demonstration of positive attitudes, and taking responsible action.
In the development of our learners, we emphasize the characteristics of:●Inquirer●

Knowledgeable●

Thinker●

Balanced●

Communicator●

Principled●

Open-Minded●

Caring●Risk-Taker●

Reflective

Application Process
1. Inquiry
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Phone

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E-mail●Visit (School tour or info session)●

Online tour

2. Preparation●●

Application Forms
Supplementary Documents

3. Interview & Assessment
Inquiry
When a family inquires about Summerhill, the Admissions Office first answers all questions they
may have about the school, and then encourages them to visit the school. School visits are thebest opportunities for families to meet the Admissions team and to see the facilities andclassrooms in session.
When a family is not able to come in for a school tour, the Admissions Office provides as muchinformation as possible over the phone, email or online tour.
Application Forms and Supplementary Documents
All applicants must submit the following by email:▪

Completed Application Form▪

School records:o▪

▪

(PYP K3-K5) Students who attend a pre-school, nursery, or daycare are asked tosubmit Summerhill’s recommendation form, completed by the class teacher.

Health forms (to be completed by a parent)oHealth forms must be completed before the student can begin school.

oRequired immunization information.

Additional reports, including from specialists if applicableoA report of testing if the student has received or is receiving any supplementary
school services or outside of school support. These may include: learning
resources support, speech and language therapy, counseling, behavior
modification, etc.

oAn exit report and recommendations for future learning if the student is nolonger receiving these services

Age of students:▪

The cut off date for age placements is August 31▪

Age requirements are as follows▪

K1: 15 months old (must be walking)▪

K2: 2 years old▪

K3: 3 years old (must be toilet trained)▪

K4: 4 years old▪

K5: 5 years old

Appointments for interviews and assessments▪

We invite parents for an interview at the time of the school tour▪

Upon reviewing the application, student’s school records and recommendation(s), we
invite the student for an assessment▪

The Admissions office contacts the students’ parents/guardians to set up an assessment
appointment. If for any reason, the family requests for an online assessment we will doour best to accommodate.

▪

Students from overseas schools are asked to participate in an online interview with theparents and assessment of the student.

Assessment
Students are asked to come to school for an informal play session in the classroom before aformal acceptance can be offered.
Acceptance Decisions
The Admissions team, including the principal, reviews all applications. The Principal makes thefinal admissions decisions in consultation with the leadership team.
No student may be denied admission due to nationality, race, or religion; all students who meet
the academic and behavioral expectations of our school are accepted. The admissions officedenies a student only when it believes that it is not in the best interest of the student to join
Summerhill and/or when it believes that the school is unable to serve the specific learning or
behavioral needs of the student.
Conditional and probationary acceptances▪

For future acceptances, Summerhill uses conditional acceptances.

▪

All letters of conditional acceptance must offer clear and precise conditions upon which
the student has been accepted.

▪

All letters of conditional acceptance must offer a time frame by which the condition(s)must be met.

▪

All letters of conditional acceptance must offer clear suggestions as to how theconditions can be met by the student.

▪

All letters of conditional acceptance must offer clear suggestions as to how the school
can support the student in meeting the condition(s).

▪

All letters of conditional acceptance must state who determines whether or not thecondition has or has not been met within the given time frame.

▪

The principal is responsible for following up with conditional acceptances to see if thestudent has met the conditions of acceptance such that the student’s acceptancebecomes a regular acceptance.

▪

The principal determines the consequences and next steps when conditions ofacceptance have not been met.

Deadlines and timeline
The Admissions Timeline▪

Applications are accepted at any time. Applicants may apply to enroll any timethroughout the year.

▪

If a student is accepted, but the class is at full capacity, the student will be waitlisted.

Notifications▪

Decisions are made by the Principal.

▪

Families who have been accepted are sent a confirmation letter by the school office.

▪

The school office informs families of students whose applications have not been
accepted with an email.

▪

Letter to announce the student has been put on the Waiting List (if the class is full), is
prepared and sent to the family, by the school office.

▪

An invoice (Registration Fee and/or Tuition and all other relevant Fees) prepared by theAccounting Department is also be sent with the Letter of AcceptanceUpon accepting a placement offer from Summerhill, the family will accept and consent to all
Summerhill policies, terms, and conditions of enrollment. Parent/guardian/student
non-agreement or non-compliance with the Summerhill enrollment policy may result inwithdrawal, admission, or exclusion from enrollment. All families will consent and sign to thebelow:
Disclosure, Consent, and Permissions:
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●

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I confirm that I am this student’s parent or legal guardian, that I have full authority toenter into this contract, and that by consenting to these policies, terms, and conditions,consent by all other legal guardians of this student is implicit.
I understand and agree that failure to fully disclose any and all information as requestedon the Summerhill requested forms may result in incorrect grade or program placement,nullified acceptance, or withdrawal of enrollment.
I give permission for Summerhill to receive and release information from or to any ofmy/our child’s past, current or future schools, educational institutions, or student
support providers.
I understand that continued enrollment at Summerhill is conditional on my childremaining in good academic, behavioral, and financial standing.

By enrolling my child at Summerhill, I commit to:●●●●

Supporting the school’s mission, vision, values, strategic objectives.
Ensuring my child’s regular attendance at school.
Ensuring that my child will be living with a parent, or a legal guardian acknowledged by
the school for the duration of his/her enrollment at Summerhill.
Reading, understanding, and following school policies.

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Working in partnership with the school to support my child at home in order to help
him/her meet the school’s academic and behavioral expectations.
Reading notifications sent from the school to ensure knowledge and understanding of
the school’s curriculum, expectations and co-curricular activities.
Using the channels of communication established by the school when seeking a
resolution to a problem or concern.
Paying school fees and all other fees invoiced by Summerhill in accordance with andadherence to the School Fee Schedule.
Accepting the school’s decision to temporarily close and/or temporarily move to online
learning due to immediate or imminent threat to the health or safety of students, staff orcommunity members. This may be due to an emergency, critical incident, extreme
weather, pandemic, power failure and the like. There will be no reimbursement of school
fees for unexpected temporary school closure.
Understanding that Summerhill is an IB school that implements the PYP. I agree to readand understand the relevant International Baccalaureate Organization (IBO)
Regulations before enrolling my child in each respective IB program at Summerhill.
PYP:
https://www.ibo.org/globalassets/publications/become-an-ib-school/general-regulationspyp-en.pdf
Understanding, agreeing to, and following all other Summerhill Policies.

Open Day▪

New students and their parents starting at the beginning of the school year have a grouporientation session on the weekday afternoon before the first day of school

Payment and Refund of Fees and Payments
It is the family or guardian's duty to ensure the financial obligations to the school are discharged
promptly, even in the case where their employer may be paying the fees on their behalf. Even
though a student has been accepted by or is enrolled in Summerhill, if financial obligations are
not met by documented dates, the student's enrollment will be cancelled.

Payment and Refund of Fees
Registration Fee: JPY 286,000
This amount is to be paid on acceptance to the school and includes child insurance.
The fee is one-time and non-refundable.
Building Fund: JPY 185,900
The fee is one-time and non-refundable.
Tuition and Maintenance Fee
Tuition and Maintenance Fee are payable by terms and non-refundable.
Term
3 days / week
4 days / week
5 days / weekTerm
JPY 761,930
JPY 972,926
JPY 1,172,200

Maintenance Fee

JPY55,000

Other Fees
All other fees (Seasonal Program Fees, After School Program Fees and Bus Fee) are
non-refundable. Parents/guardians will consent to the following:
As the parent/guardian of an enrolled Summerhill student, I understand that:●●It is my duty to ensure that my financial obligations to the school are discharged
promptly (even if I am sponsored by our employer).
Failure to respond to requests for settlement of late fees may result in a student'ssuspension.

Adopted: January 2022