System Certification Form 3 (F-12-01):
No.
1

Title
Generalrequirements

1-1General
requirements

Requirements for Product Environmental Data Integration System

Requirements
1-1-1
The organization should establish, formulate inwriting and enforce the integration system of
product environmental data in compliance with therequirements provided in this form, as well as
maintain and revise it by occasion demands.
The organization should meet the following
requirements.
A) The top management of the concernedorganization is responsible for establishing thepolicies and goals of the enforcement of Ecoleaf
environmental labeling.
B) The top management is responsible forappointing the supervisor in the management rank.
The supervisor has the following responsibilities
and rights, regardless of other responsibilities laidon the same person:①To secure the establishment, enforcement andmaintenance of the procedure necessary for theintegration system of product environmental data.
②To collect information on how the integration
system of product environment data is operated
and if any improvement is necessary, while
directing improvement in the case it is necessary.
③To ensure that the staff concerned with thesystem operation improve the awareness ofEcoleaf environmental labeling.
C) For operating the integration system forproduct environmental data, the necessary
procedure and its application to the organization
should be defined.
D) The Ecoleaf manual that contains the following
items should be established and maintained:①Applicable range of the system② Documentation or the reference to theestablished processes of the system③ Description on the interrelationship between
processes of the systemE) To execute the works for Ecoleaf
environmental labeling, skillful and experienced
staff with competence for decision making should
be defined and assigned, while providing relevant
education and training to them.
Internal inspectors (the inspector and the deputyinspector) qualified by the Ecoleaf secretariat
should be assigned. (It is allowable that a person
takes charge of the internal inspection of morethan one integration systems for productenvironmental data.)

Explanatory notes
Essentials of therequirements in 1-1:
①Policy decision②Documentation③ Construction (ofthe responsibilities,authoritiesandallotted duties)④Revision⑤ 7 processes forthe system⑥
Internalverification“Top management”
isdefinedasmanagers of thedepartment (of thebusiness) subject toSystem Certification

No.
2TitleCriteria of therequirements

2-1
Criteria
fordata
collection andprocessing

3

Data
integration

3-1
Integration
systemforproduct
information/
data

Requirements
2-1-1
Ecoleaf environmental labeling should
be executed in compliance with PSC
rules on the concerned product.
2-1-2
For the collection and processing of
information/data required for the Ecoleaf
environmental labeling, the prerequisites
and criteria (scenario) of eco-impact
calculation should be prepared, either incompliance with PSC rules or in theview of each concerned business.
3-1-1
For Ecoleaf environmental labeling, thedata integration system should beconstructed and maintained available forgathering
thefollowing
product
information/data
withrequiredprecision1) when the necessity arises2),
from reliable sources3) in view ofperfection and representativeness:A) Quality of the material composing theproductB) Mass of the material composing theproduct
C)
Informationonprocessing/assembling the materialcomposing the productD) Specifications of the productE) Configuration of the product

Explanatory notes

reliable sources:
It is defined as the information
on product design, or theinformation source exactly
related to the information on
product design. When thedesign/development
data(which is proper to be used)
are not available for output,Data A) and B) should becollected, based on the actual
measurement of the product.
In that case, the method andcriteria applied to the datacollection should be clearlyprovided.
(Theactualmeasurement is also related totherequirement#3
Measurement management.)

See 7-2-2 “Data management.”
when the necessity arises:
This indicates when labelingis executed. The latest
information should always beavailable for labeling.
with required precision:
The level (precision) of dataon the material composing theproduct should be decided
considering the ratio ofeco-impact by the material to
the total impact given by the
product or in the stage.
Additionally,otherprerequisites, e.g. cutoff rules
and the eco-impact by the datacollection, should be also
considered.

No.
3

Title
Data
integration

Requirements
3-2-1
Data integration of information on
spent/exhausted substance on site
To calculate the eco-impact throughout the
product manufacturing, the data integration
system should be constructed andmaintained available for gathering
necessary information/data, e.g. the typeand amount of used energy/material, as
well as the process flow. The systemshould collect data with required precision
when the necessity arises, from reliable
sources in view of perfection andrepresentativeness.
See 7-2-2 “Data management.”

Explanatory notes
The following is theenergyandmaterial
subject to data collection:A) Buildings, workshops
and the related utilities(e.g. electricity, gas
and water supply)B) Raw materials andauxiliary materials (notcomposing the finishedproduct e.g. solvent)C) Energy for facility
operation(e.g.
electricity and heavyoil)
D) Othersubstances
necessaryfor
supportive works (e.g.
transportationandcommunication)

No.
3TitleDataintegration

3-3
Integration
systemfor
information/
dataonlogistics/use/
disposal andrecycling

Requirements
3-3-1: Integration of logistics data
In the case the common intensity provided by
the Ecoleaf secretariat is applied, the data
integration system should be constructed andmaintained available for gathering thefollowing logistics conditions and data, related
to the products as well as its accessories andmaintenance parts. The system needs to collectdata with required precision when the necessity
arises, from reliable sources in view ofperfection and representativeness.
① Transportation means② Transportation distance③ Loading rate
In the case actual measurements of the productare applied, the data integration system should
be constructed and maintained available forgathering the types and amounts of energy andmaterial spent for the transportation of theproducts, as well as the accessories andmaintenance parts. The system needs to collectdata with required precision when the necessity
arises, from reliable sources in view ofperfection and representativeness.
3-3-2: Integration of data on spent/consumed
substance
In the case actual measurements of the productare applied, the data integration system should
be constructed and maintained available forgathering the conditions and data on energy andmaterial (including the accessories andmaintenance parts) spent when the products areused, based on the setup scenario. The systemneeds to measure or estimate data with required
precision when the necessity arises, fromreliable sources in view of perfection andrepresentativeness.
3-3-3: Integration of data on disposal/recycling
In case actual measurements of the product areapplied, the data integration system should beconstructed and maintained available forgathering the conditions and data on energy andmaterial spent for the disposal and recycling of
the products (including the accessories andmaintenance parts), based on the preset
scenario. The system needs to measure or
estimate data with required precision when thenecessity arises, from reliable sources in viewof perfection and representativeness.
See 7-2-2 “Data management.”

Explanatory notes
The following aresamplesoftherequirements for setting
conditions
andcollecting data on
actual measurement:①In the case of actual
measurement:
Actualmeasurement
should be provided
with its clear evidence.
② Inthecaseconditions are setup:
Conditions should beprovided with clearbases.

No.
4TitleDataprocessing

4-1
Systemforprocessing
integrated
data

5

Measuring
management

Requirements
4-1-1: Processing of integrated data
Data processing should be executed inaccordance with the operation guidelines forEcoleaf environmental labeling, with theinformation/data integration system: cutoff
allocation is applied to the integrated
information/data, and the appropriate
intensity and characterization factor arechosen and applied based on the scenariopreset by the data system. The system for
preparing the following three sheets, whichcompose the labeling, should be constructed
and maintained (Software may be a part ofthe system):① PEAD② PEIDS③ Product datasheet
See 7-2-2 “Data management.”
5-1-1: Management of measurement andmeasuring devices
The quantitative data on the productenvironment should be clarified, withdeveloping
requirements
forthemeasurement. The required measurement
device should also be specified. It isnecessary to establish the process to ensurethat the measurement is executable with themethod available for keeping coherencewith the measuring requirements.

Explanatory notes
Theintensityandcharacterization factor areprovided by the Ecoleaf
secretariat in principle,
while the organization isallowed to prepare originalones.
The base and value ofintensity
independentlydevelopedby
theconcerned organization are
subject to the verification(authorizedbythejudgment committee.)In the case the concerned
measurement device isqualified for ISO9001 andsubject to ISO9001.7.6“Control of surveillance
devices and measuringdevices,” the device isconsidered to meet therequirementsforthemeasurement.
Following is the assumed
subjects of measurement ingeneral:① Product
Mass of the product and its
components② Site• Total electricity• Exhaust (SOX andNOX)• Drain (COD)③ Logistics• Fuel consumption④ Use• Consumed electricity

No.
6TitleInternalverification

6-1
Verification
systemforproduct
environmental
information/
data

Requirements
6-1-1: Internal verification
Ecoleaf labeling for each product should beverified inside the concerned organization
whether or not it meets the requirements.
The internal system auditors (the auditor
and the deputy auditor) should execute theinternal verification by product with thefollowing criteria:① The Ecoleaf environmental labelingconforms to the corresponding productspecification criteria (P.S.C.).
② The Ecoleaf environmental labelingconforms
totherequirements
establishedbytheconcernedorganization.
③ The Ecoleaf environmental labelingconforms to the guidelines for operating
Ecoleaf environmental labeling.
To operate the internal verification, theconcerned organization should be careful to:④ Ensure that the election of internal
auditors and the operation of internalverification are objective and fair.
⑤ Keep the internal system auditors awayfrom the labeling procedure.
⑥ Provide the responsibilities andrequirements of the auditors in thewritten procedure with regard toplanning and operating the verification,
as well as recording the results andmaintaining the records (See 7-2-2“Data management”).
⑦ Ensure that the manager responsible forthe verified sphere takes steps toremove the revealed disqualificationand its cause without delay.
The results of the verification should beworked up into a set of the verification
documents, which are submitted to theEcoleaf secretariat.

Explanatory notes
A set of the verification
documents includes:• PEAD• PEIDS• Product data sheet• Parts
assemblydrawing• Flowcharts (on stageflows/productionflows)• Break-downdatasheets (1, 2 and 3)• Relevant
accounts(used for inventory
analysis)• Relevant
accounts(usedforimpactvaluation)

No.
7

Title
Data
(e.g.
documentsand records)
management

7-1
Correction
systemfor
product
environmental
information/
data

Requirements
7-1-1: Correction of released data
The system to observe and to detect thenecessity of data correction concerning thefollowing cases should be constructed,
while setting the criteria for judging
whether or not any correction is necessary.
The system that executes the correction
immediately when necessary should be also
constructed.
A) The data on a new product are changed
from the released values based on theestimate (in the planning/design stage)
yet on the market to the values acquired
from the actual measurement afterward.
B) Any change occurs in the data by somereason, e.g. modification of theproduction line.
C) Any error or fault is found in thereleased data.
D) The declarant of the Ecoleaf
environmental labeling agrees with thecorrection responding to the complaint
by a third party.
E) Any other case excepting the above
when the Ecoleaf secretariat approvesthe correction.

Explanatory notes
A concrete method should
be developed to observe
the possibility of change inthe conditions and baseapplied to the calculationof the initial data. Thecriteriaforjudgingwhether or not a correction
is necessary should be also
developed, to operate andmaintain the correction
system in compliance withit.

No.
7Title7-2
Managementof documents
and records

Requirements
7-2-1: Management of documents
The documents required for the data
integration system should be managed.
Among the documents, especially, therecords should be managed in compliancewith the requirements set in the“Management of records” below.
The “written procedure” that regulates therequired management for the following
processes should be established:A) The documents are authorized before
the release, from the viewpoint of either
appropriate or inappropriate.
B) The documents are reviewed, and whennecessary, updated and reauthorized.
C) The distinction between an original
document and its modification orrevision at present is ensured.
D) It is ensured that the appropriate versionof the concerned document is available
when and where it is necessary.
E) It is ensured that the document is easy
to be read and recognized.
F) The documents prepared outside theorganization are distinguished, and it isensured the distribution of thedocuments is under control.
G) Attention should be paid to ensure thatabolished documents are not used bymistake. In the case an abolisheddocument is used for some purpose, it
should be distinguished from the onesin use.
7-2-2: Management of records
The records should be prepared and kept, toshow the evidence that the product fits therequirements and the data integration
system is operated effectively. The records
need to be readable and distinguishable. The“written procedure,” which regulates therequired management for the discrimination,storage, protection, reference, storage term
and abolition of the records, should beestablished:

Explanatory notes

No.
8Title8-1
Ecoleaflabeling
systemRequirements
8-1-1
The system of Ecoleaf labeling should beestablished as follows:① Criteria
Valuation criteria for labeling should bespecified.
② System
The top authority for labeling should bedefined, while the division of theresponsibilities and authorities for labelingare specified and controlled.
③ Method
The steps and media necessary for labelingshould be clarified.
See 7-2 “Management of documents andrecords” regarding the system maintenanceand control

Explanatory notes
A system that supports
maintenance and control(especiallywhen
anychange occurs in thesystem) of the wholeproceeding of Ecoleaf
environmental
labeling,
should be constructed.