）The Institute of Electrical and Electronics Engineers, Inc.
IEEE Japan Council Bylaws
1.

Name and Territory
1.1 Organization
The organization shall be known as the Japan Council, as approved by the Member andGeographic Activities Board.
1.2 Membership
The membership and territory of the Japan Council, as approved by the Member andGeographic Activities, shall include all IEEE Sections whose membership includes
IEEE members residing in Japan.
The constituent Sections in effect at the time of this organization are:Fukuoka
NagoyaShikoku

Hiroshima
SapporoShin-etsu

KansaiSendaiTokyo

1.3 Precedence
In all instances, the IEEE Bylaws, Constitution, Policies and Procedures shall prevail
when there is a conflict between these documents and the Council Bylaws.
2.

Basis and Objectives
The Council is formed pursuant to Section R-903 of the IEEE Bylaws and Section 9.3of the MGA Operations Manual for the purpose of providing a centralized coordinatingorganization of all Sections in Japan.
The Council is formed by agreement of the Sections, and it exists at their pleasure. It is
intended to act as a subordinate committee of the Sections and they have the right todirect its operation. It is formed by the Sections to do only those delegated tasks thatcan be best done together by the Sections rather than singly by each Section.
The primary objectives of the Council are to:）a) Further the aims and objectives of the IEEE.
b) Coordinate the inter-Sectional activities of the constituent Sections.
c) Provide effective representation and support for the constituent Sections.
d) Promote countrywide IEEE activities.
e) Assist with development of activities, especially the development of inter-Section
Chapters.
f)3.

Provide for joint meetings of Sections, conferences and symposia within theCouncil, coordinate student activities within the Council and assist Sections andChapters in the administration and documentation of activities within the Council.

Council Officers
The Council officers are the Council Chair, Vice Chair, Secretary and Treasurer. The
offices of Secretary and Treasurer may be combined. All officers shall be elected
every two years as provided in these Bylaws.
The Council Chair shall be Chair of the Council Committee. The Council Chair shallserve as Chair for all meetings of the Council and Council Committee.
The Council Vice Chair shall assist the Chair in the coordination of all Councilactivities. At the request of the Council Chair or in the absence of the Council Chair, theCouncil Vice Chair shall chair meetings of the Council and Council Committee.
The duties of the Council Secretary shall include correspondence, the keeping of theminutes of the Committee meetings, mailing notices, and submission of meeting reports
to the MGA at the end of each year and such other duties as are assigned to him/her bythe Chair.
The duties of the Council Treasurer shall include the development of a Council budget
for approval by the Council Committee, accounting of all Council funds, keeping
financial records, and submitting the Financial Report of the Council to the IEEE Staff
Director, Financial Services.
The term of office of all officers shall normally be two years, but may continue until asuccessor has been duly elected and takes office.

）

The term of office will date from 1 January through 31 December. The consecutive
period of service in any one office shall not exceed two years. There shall be noextensions beyond this two-year term.
The names of the newly elected/appointed offices of the Council shall be reported bythe Council Chair to IEEE MGA within 20 days following election/appointment.
4.

Council Committee
The Council shall have a Council Committee, which shall consist of the Council Chair,
the Council Vice Chair, the Council Secretary, the Council Treasurer, or the Council
Secretary & Treasurer, Council Student Activities Committee Chair, Council Chapter
Operations Committee Chair, and the representatives of each Section in the Council
appointed by the Section Executive Committee as delimited below. In no case shall theaggregate number of Council officers plus appointed voting members, exceed
two-thirds the number of Section Representatives, except where a Council officer is a
Section Representative.
Each Section shall appoint one representative to the Council Executive Committee foreach two thousand members in the Section or fraction thereof.
The duties of the Council Committee shall include the election of all Council officers
and the coordination of those delegated tasks that can be best done together by theSections rather singly by each Section.
Council Committee shall appoint Committee Chairs as follows:
Council Chapter Operations Committee Chair, voting member
Council Student Activities Committee Chair, voting member
Council Award Committee Chair, voting member
Council Industry Promotion Committee Chair, voting member

The Council Committee may appoint additional members of the Council, except thatsuch additional members shall be without vote.
In addition, members of the IEEE Board of Directors and the IEEE Regional Committee
Officers who reside within the Council shall be ex-officio non-voting members of theCouncil Committee.

）Each member of the Council Committee shall be an IEEE member of Member, Senior
Member or Fellow grade.
5.

Management
5.1

QuorumA majority of the Council Committee shall constitute a quorum, except that the numberof Section representatives present must exceed by at least two the number of othervoting members present. A majority vote of the members present is necessary toapprove any item of Council business except as specifically noted herein.
5.2

Meetings

The Council Committee shall hold at least two meetings each year, called by theCouncil Chair, or by a request from at least three members of the Council Committee.
5.3Standing Committee

The following standing committees of the Council shall be established:a) Council Chapter Operations Committee: the Chapter Operations Committee shallconsist of the Chair plus the Chapter Operations Chair of each Section in theCouncil.
b) Council Student Activities Committee: the Student Activities Committee shallconsist of the Chair plus the Student Activities Committee Chair from each Section.
c) Council Award Committee: the Award Committee shall consist of the Chair
plus the members appointed by the Chair.
d) Council Industry Promotion Committee: the Industry Promotion Committee shallconsist of the Chair
plus the members appointed by the Chair.

5.4FinancesThe funds necessary to promote the objectives of the Council shall be agreed andassigned by the constituent Sections, according to the membership in each Section. The）Council shall conduct its financial operation in accordance with IEEE Bylaws andSection 9.3 of the MGA Operations Manual.
6.

Council Nominating Committee
The Council shall establish a Council Nominating Committee. The Council Chair, inaccordance with these bylaws, shall appoint the Nominating Committee Chair. The
duties of the Nominating Committee shall include the preparation of a slate ofcandidates recommended for the offices of Council Chair, and such other members ofthe Council elected at-large, in accordance with these Bylaws, to be submitted forapproval by the Council Committee.
Except as noted in the IEEE Bylaws, the slate shall include not less than two nor morethan three candidates recommended for each office. The Council Nominating
Committee shall also be responsible for the solicitation of names of potential candidates
to be considered by the Council Committee.

7. Council Election Process
Six months prior to the date of election, the Council Nominating Committee Chair shallissue a "Call for Nominations" for all positions elected at-large to all voting members of
the Council Committee through an appropriate medium.
All voting members of the Council Committee must submit nominations within one
month of the "Call for Nominations". The Council Nominating Committee must verify
the candidate's eligibility and willingness to serve. The Council Nominating
Committee shall also gather position statements and biographies of the potential
candidates, as appropriate.
The Council Nominating Committee will select from all such submissions at least two
but not more than three candidates for each position elected at large, and submit theslate of candidates to the Council Committee for ratification. The slate of candidates forelected office shall be communicated to the voting members of the Council Committee
not less than six weeks prior to the election date.
The Chair of the Council shall submit the names of three members of the Council toserve as a Tellers Committee, to the Council Committee for approval. After the tally ofvotes, the Tellers Committee shall report the results of the election to the Council Chair.

）

The Council Chair shall inform each candidate for office of the results of the election
prior to announcing the results to the Council Committee.
8.

Council Dissolution
A Section or Sections may petition the Region Director to intervene in Council
operations in the event of an insoluble dispute. The Region Director, at his or her
discretion, may ask MGA for assistance in solving the dispute.
In the event that MGA should find it necessary to dissolve the Council any remaining
funds within the custody of the Council shall revert to IEEE for disbursement.

9.

Amendments
Amendments to these Bylaws may be proposed by any member of the Council
Committee or any Section Chair, provided that the proposal is ratified by that Section's
Executive Committee. A two thirds majority vote of the Council Committee is required
to approve the proposed Bylaws change for submission to the Region Committee,
provided that at least one half the Section representatives vote in favor of theamendment.

IEEE Japan Council Committee approved the revision on 3 December, 2014.