PLASTICSEUROPE AISBLPRIVACY NOTICEThis privacy notice explains how We, PlasticsEurope AISBL ("Plastics Europe" or "We","us", "our"), are committed to complying with EU Privacy Law. This privacy notice (the"Notice") describes how We, as a controller of Personal Data, process the personal
information of certain categories of Data Subjects that are not associated to us.
In carrying out our activities, We process Personal Data relating to consultants, contractors,suppliers, individuals registering for our publications and/or attending events andconferences, officials of the European institutions and EU agencies, EU Member State
officials, journalists, and other stakeholders ("You") in the policy areas that We are involvedin.
We are a data controller. This means that We are responsible for deciding how We collectand use (process) Personal Data about You. We are required under GDPR to notify You ofthe information contained in this Notice.

1.

What Personal Data do We hold about You?
Depending on who You are, We collect different Personal Data from You, for specified
purposes and based on a specific legal ground.
Data Subjects

Personal Data
Collected

Purposes

Sources

Legal Basis

EU and national
government
officials andpolicy
stakeholders,
includingjournalists,industry
associations,and NGOs
involved in thepolicy areasthat theassociation isactive inName, job title,
email address,
name of theorganisation,address,
phone number,your politicalparty. If you
work in an EU
institution oragency, yourpicture anddate of birth

Conducting
our advocacy
activities in
the policy
fields We areinvolved in,including
contacting
You withregard toprojects We
are involvedin and askingYouinformation
about thepolicy areas
We areinvolved in

Publicwebsites,business
cards, publiclists,
stakeholders
mapping

Legitimate interest – We
believe that, as an EU
association active in in
the plastic industry, We
have the legitimate
interest to conduct ouradvocacy activities

PlasticsEurope AISBL
Rue Belliard 40 • Box 16 • 1040 Brussels • Belgium+32 (0)2 792 30 99 • plasticseurope.org • VAT BE 0416 155 338

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Third party
contractors andsuppliersName, job title,
email address,
name of theorganization,bank accountdetails, phone
numberPreparing,
executing andterminating acontract We
have with You

Contracts,
invoices,
quotesPerformance of acontract

Individuals
invited to attend
conferences,events andwebinars

Name, job title,
email address,
organization
You work in,your area ofexpertise

To invite you
to our events
that relate toyour areas ofinterest

Business
cards, email
you sendus, oralexchanges,
publicdatabases,
eventsdatabases

Legitimate interest – We
believe that, as an EU
association active in theplastic industry We havethe legitimate interest toconduct our advocacy
activities.

To inform You
about ouractivities,
send You ournewsletter,
send You ourreports, sendYou
regulatory
and policy
updates

Subscription
page on ourwebsite,
writtenforms,
emailsConsent / Legitimate
interest

To register
your company
to the OCS
program,communicate
with You
about ouractivities
underprogram, andoffer our

Subscription
page onOCS
websiteRecipients ofour newsletter

Representatives
and contact
persons of thecompanies that
register to theOperation
Clean Sweep(“OCS”)
program

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Email address

Name, job title,
email address,
information ontheorganization
You work in(e.g., name,status,websites,address)

We rely on your consent
and provide you with a
specific privacy notice inorder to run theregistration process andfor any following
communication with you.

Publicwebsite, oral
exchanges
duringevents We
bothattended,business
cards
Consent
If Personal Data areprovided by theorganization You belong,
we do so under theassumption that specificmeasures have been put
in place by suchorganizations to lawfully

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services toYou

provide us with your
Personal Data

We also collect information about You or your device each time You visit our website or when
We send You an email. This information may be considered to be Personal Data either in
itself or when combined with other information about You. This includes technical information,including the Internet protocol (IP) address used to connect your device to the Internet andbrowser type and version, as well as information about your visit, including the dates andtimes You use our website, length of visits to certain pages, page interaction information(such as scrolling, clicks, and mouse-overs), etc. or information on whether You open anemail, dates and time You do that, etc.
We use cookies and other tracking technologies to do so. You can learn more about suchtechnologies by reading the Cookies Notice available on each of our websites.

2.

Change of purpose
We will only use your Personal Data for the purposes for which We collected it, unless We
reasonably consider that We need to use it for another reason and that reason is compatible
with the original purpose. If We need to use your Personal Data for an unrelated purpose,
We will notify You and We will explain the legal basis which allows us to do so.

3.

Which third-parties process your Personal Data? Do We Share, Disclose or Transfer
Personal Data?
In order to conduct our activities, We may have to share or disclose your Personal Data withthird parties, including third-party service providers.
We share your Personal Data with:a) IT experts who provide services to Plastics Europe (e.g., data storage or websiteadministration);b) Event-management and marketing platforms, as well as meeting venues only for ourevent organising purposes;c) Survey platforms;d) Service providers and cooperation partners We work with, for the purpose of coorganising events; ande) Other external parties We may cooperate with to run specific projects; (e.g. otherindustry associations and consultants).
We do not use other third-parties to process your Personal Data or otherwise transfer
Personal Data outside of the EEA and/or disclose your Personal Data to other recipients thanthose identified in this Notice. If We were to do so, We will comply with EU Privacy Law.

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4.

Data security
Your Personal Data are treated as confidential.
We never pass on your contact details to third-parties for commercial purposes.
In order to safeguard your Personal Data from unauthorized access, collection use,disclosure copying, modification, disposal, or similar risks, We have put in place appropriate
administrative, physical and technical measures. We update and test our security technology
on an ongoing basis. We restrict access to your Personal Data to those employees and staff
who need to know that information to provide benefits or services to You. In addition, We
train our staff about the importance of confidentiality and maintaining the privacy and securityof your information. We commit to taking appropriate disciplinary measures to enforce ourstaff' privacy responsibilities.

5.

How long will We retain your Personal Data?
We store your Personal Data as long as You don't withdraw your consent or don't object tothe Processing.
We undertake, absent of any Processing activities within a period of 24 months, to delete thePersonal Data We hold on You. However, We may retain your Personal Data under EU or
national laws. We may retain electronic copies of files containing Personal Data createdpursuant to automatic archiving or back-up procedures which cannot reasonably be deleted.
In these cases, We shall ensure that the Personal Data are not further actively processed.

6.

Your rights in connection with Personal Data
Under certain circumstances, under EU Privacy Law, You have the right to:(a)Request access to your Personal Data. This enables You to receive a copy of thePersonal Data We hold about You and to check that We are lawfully Processing it.

(b)

Request correction of the Personal Data that We hold about You. This enables You
to have any incomplete or inaccurate information We hold about You corrected.

(c)Request erasure of your Personal Data. This enables You to ask us to delete orremove Personal Data where there is no good reason for us continuing to process it.
You also have the right to ask us to delete or remove your Personal Data where You
have exercised your right to object to Processing (see below).

(d)Request the restriction of Processing of your Personal Data. This enables You toask us to suspend the Processing of Personal Data about You, for example if You
want us to establish its accuracy or the reason for Processing it.

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(e)Request the transfer of your Personal Data to another party (right to data portability).

To exercise your rights as Data Subject, make queries or complaints, please contact
privacy@plasticseurope.org.
When You provided your consent to the collection, Processing and transfer of your Personal
Data for a specific purpose, You have the right to withdraw your consent for that specificProcessing at any time.
When We process your Personal Data based on our legitimate interest (or those of a thirdparty), You have the right to object to such Processing. To withdraw your consent or object
to the Processing, please contact privacy@plasticseurope.org.
If You are dissatisfied with any aspect of our handling of your Personal Data, You have theright to make a complaint at any time to the relevant Supervisory Authority.

7.

Changes to Notice
We may revise this privacy Notice from time to time and any revisions will be made available
to You via our website.

8.

Our contact details
PlasticsEurope AISBL
Rue Belliard 40, Box 16
1040 Brussels – Belgium
T: +32 (0)2 792 30 99
E: privacy@plasticseurope.org

9.

GlossaryIn this Notice:"EU Privacy Law" means the General Data Protection Regulation 2016/679 ("GDPR") andthe Belgian national privacy laws, as amended from time to time.
"Data Subject" means an identified or identifiable individual.
"Personal Data" means any information relating to an identified or identifiable natural person.
"Processing" means any operation performed on Personal Data, manually or by automatedmeans, such as collection, recording, organization, storage, adaptation or alteration,retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making
available, alignment or combination, restriction, erasure or destruction.
"Supervisory Authority" means the Belgian Data Protection Authority or the relevant dataprotection authority of the data subjects' habitual residence or place of work.

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