【END】 Visa Support Application【Notes】
Our visa application support finished on Sep. 20th.
Thank you very much for applying for our visa support.
Regarding visa requirements, it is officially announced that the Japanese government
will waive visa requirements from 68 countries and regions from 0:00 am (JST) on
October 11, 2022. Please note that your visa requirement depends on your nationality.
The countries and regions for visa exemptions are shown in the following URL.
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
According to this announcement, we decided to restart registration for participants
including listeners with nationality of visa-exempted countries and regions.
Please note that the registration of on-site participants with nationality of visa-required
countries and regions has ended.
For visa support applicants who will be exempted from visa requirement, their visa
documents are not sent to them because they should not apply visa.
For visa support applicants who will not be exempted from visa requirement, we will
issue visa documents and postage them as soon as possible.
Please answer the questionnaire from our visa support agency.
Please note that all participants from overseas will be required to show valid
vaccination certificate or/and to self-quarantine.
The information about valid vaccination certificate and self-quarantine is shown in thefollowing URL. Please make sure to check your category and its requirements.
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

We, CMD2022 organizing committee, will support visa acquisition from overseas participants.
Please read the below information about visa application procedures entering Japan andapplicant limitations.
Information about visa application procedures and entering Japan is subject to change
depending on the status of COVID-19 infection in Japan.
Please be sure to check the website of the Japanese Embassy or Consulate-General in yourarea of residence, Japanese Ministry of Health, Labour and Welfare, and Japanese Ministryof Foreign Affairs of Japan for the latest information before applying.
COVID-19: Current Japanese Border Measures
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html
Border enforcement measures to prevent the spread of novel coronavirus (COVID‐19)
https://www.mofa.go.jp/ca/fna/page4e_001053.html
Measures for Resuming Cross-Border Travel
https://www.mofa.go.jp/ca/cp/page22e_000925.html
Information on the Novel Coronavirus Diseases (COVID-19)
https://www.mofa.go.jp/p_pd/pds/page22e_000910.html
Vaccine Certificate for Quarantine
https://www.mhlw.go.jp/stf/covid-19/border_vaccine.html<Visa Information>
All foreign visitors are required visas regardless of nationality. ERFS (Entrants, Returnees
Follow-up System) certificate will be necessary to apply for your visa.
Applicants must meet all of the following conditions to apply the visa:
1. You are the author or a co-author of an accepted presentation.
2. You have completed the online registration. (Deadline: 17:00 on Sep. 12 (Mon.)
20 (Tue.), 2022 [JST = GMT+9])
3. Your registration fee has been paid. (Deadline: 17:00 on Sep. 12 (Mon.)
20 (Tue.), 2022 [JST = GMT+9])
The following documents will be issued to the applicants who has met all of the above
conditions:*Invitation Letter*Letter of guarantee*Letter of reason for invitation*Schedule of stay
*Certificate of Employment of the CMD2022 Chair

*Certificate for Completion of Registration to the ERFS system*Call for Paper<Visa Application>
Visa Application Agent
Kinki Nippon Tourist (KNT) Corporate Business Co., Ltd. (CMD2022 Registration desk)
entrusts the ERFS/Visa support services to Freedom Co., Ltd. Please acknowledge that
beforehand.
Freedom Co., Ltd.
2‐35‐14 Nihonbashi Ningyo‐cho Chuo‐ku, Tokyo 103‐0013, JAPAN
Application Flow
1. The visa support desk will contact the applicant who has met all the requirements with aquestionnaire.
If you have met all the requirements and have not received an email regarding visa supportyet, kindly send an email to the visa support desk.
Visa Support Desk: The support application has been ended.
2. After your response to the visa support desk, we will issue the visa documents and post
them to you.
3. The visa application to the Japanese Embassy or Consulate-General in your area ofresidence must be proceeded on your responsibility.
*Please make sure to read the note shown below.*<Application Deadline>
17:00 on Sep. 20 (Tue.), 2022 [JST = GMT+9]* This deadline does not guarantee the approval of ERFS and VISA documents.
* Kindly note that fees for the issuance of visa application documents and their postage are
non-refundable after completing your registration.
* Please note that your request will not be accepted if any of the above conditions are notsatisfied.
* Your visa support request might be rejected by the organizer due to certain reasons.
* Please note that the organizer will only provide visa support to applicants who will bestaying in Japan between Nov. 12 (Sat.) to Nov 19 (Sat.), 2022. If you will stay in Japan foran extended period, please note that your visa support request might be rejected by theorganizer due to certain reasons.

< Note : Please read the following before applying for the visa >1. Application of ERFS and preparation of VISA documents DO NOT guarantee entry toJapan.
* The VISA application to the Embassy or Consulate-General of Japan in your country should
be completed on your own responsibility. In addition, appointments for visa applications areneeded at some of the Japanese embassies/consulate-generals with jurisdiction. Kindly notethat the visa approval procedure may take longer than usual due to the impact caused by theCOVID-19 pandemic.
* You are advised to contact the Japanese Embassy/Consulate-General with jurisdiction overyour place of residence immediately to check the detailed procedure and documents needed
for a VISA application since it takes longer than usual to obtain a VISA nowadays. Besides
the documents to be prepared by the inviting person/guarantor in Japan, you may berequired to submit other documents depending on the local situation and the purpose of yourvisit.
* Please note that it may take a week or more to prepare the visa application documents onour side. It may also take some time to send you the mentioned documents.
* Requirements for quarantine and documents for visa applications may be different
depending on your departure country, as well as vaccination certificates. Please confirm thenecessary requirements on your own responsibility.
* If you fly on to Japan via any country, kindly confirm in advance the details of your transit
visa on your own responsibility. We will not take responsibility for it. In addition, please check
both the conditions and the period of quarantine of the transit country (countries) on your ownaccount.
* Due to the border measure, eligible purposes for entering Japan are strictly limited. We will
not be able to apply ERFS if you include a schedule other than the CMD2022, quarantine
period, or transit stay around the international airport during your visit to Japan.
2. CMD2022 liability limitation* In the event of an industrial disruption or natural disaster, the 9th International Conference
on Condition Monitoring and Diagnosis 2022 (CMD2022), the organizing committee,
management and service providers, and supporting organizations do not accept
responsibility for any financial or other losses incurred by exhibitor companies, personnel,and conference delegates (further indicated as participants), nor for injury or damage topersons or property occurring during or related to the CMD2022 Workshop in Kitakyushu,

Japan. All insurance, including medical cover, or expenses incurred in the event of thecancellation of CMD2022, is the responsibility of the participant.
* Participants are encouraged to choose a travel insurance policy that includes loss offees/deposits through cancellation of your participation in CMD2022, or through theCMD2022 itself; loss of airfares for any reason; medical expenses; loss or damage topersonal property; additional expenses; and repatriation should travel arrangements have tobe altered. CMD2022, the organizing committee, management and service providers, andsupporting organizations will take no responsibility for any participant's failure to insure.
* In addition, the CMD2022 organizing committee has no responsibility in the case you are
not able to attend the symposium due to the results of COVID-19 tests before and after yourflight.