JoRAS
Instruction for application
procedures of JoRASCENTER FOR SPATIAL INFORMATION SCIENCETHE UNIVERSITY OF TOKYOAUGUST,2013

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JoRAS top page

http://joras.csis.u-tokyo.ac.jp

List of joint researches
previously accepted.
List of available dataset.

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List of projects previously accepted.

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List of available datasets for joint researches.

List of datasets for each data
series will be displayed whenclicking the name of data series.

4Index of procedures for joint research.
1. Create a new accountEnter your email address (provisional registration)
 Access to registration page from the URL on theconfirmation email (within 3 days)
Complete registration by editing your account information

1.

2.

2. Application for registration
1.
New application: for a new joint research project1.
2.

In case you have contacted a CSIS staff to join your joint
research project prior to the application
In case you do not have contacted a CSIS staff to join yourjoint research project

Request for project modification

2.
1.
2.

Application for addition: In case you want to add joint
researchers and/or datasets to an ongoing project
Application for period extension: In case you want tocontinue the ongoing joint research project over the end offiscal year.
51. Create a new account
FIRST, ALL THE MEMBERS OF A JOINT RESEARCH
PROJECT MUST BE REGISTERED TO JORAS.

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1.1. Create a new accountAfter the request, a massage will
be sent to the email address
entered. Please complete theregistration by accessing theURL in the email within 3 days.

Please enter a valid email
address of your affiliation(university, research
institution etc.).

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1.2. Edit your account information
Please fill all therequirements tocomplete registration.
your_address@csis.u-tokyo.ac.jp

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2. Request the registration
NEW REQUEST AND CHANGE REQUEST（ADD/EXCLUDE DATA, ADD/ EXCLUDERESEARCHER, CONTINUATION）

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2.1. New request
2.1.1. CSIS HOSTING CSIS FACULTY DECIDED※MUST HAVE THE APPROVAL BY CSIS FACULTY IN ADVANCE
2.2.2. CSIS HOSTING CSIS FACULTY UNDECIDED

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2.1. New request
You can apply for new
project of joint research
after account registration

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2.1.1. New request(CSIS faculty decided)
screen of application form

If applicant ≠ representative, please choose therepresentative after registration of joint researcher
as below.

Student can not be the representative. It must haverepresentative like supervisor etc.
Please describe in 300 – 600 words(Japanese) or
120 – 250 words(English).

It must have three keywords at least.
Please enter the full email address andidentify the joint researchers byclicking the button “Add”.
Select joint researchers to participate(including the representative) through theright side of window and add to the left sideby clicking the button of arrow. ※Make surethat the representative is also included in
the left side.。
※It is necessary that all joint researchers have done
the registration. You can send the invitation mailfrom the link below if not registered.

122.1.1. New request(CSIS faculty decided)
screen of application form

For applying data, it must first
select it from data set list and add
it into request list.

Before moving to data set
selection screen, please check on
the check box of use conditionand save it. (Moving to another screen
without this, the item that you entered
above will be discarded)※Alternatively, it is also possible to selectthe data set first, then start to make theapplication form.

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Data set selection screen
Move from data set list to target
data page and then click on thecheck box of file which would liketo use.

(In this case, many data sets will be applied
at one as a data file, but some data sets
will be applied with whole of data file,please confirm and perform on/off on thefile which would like to use.)

The data file which the check box
is on in the list of data for request
will be added by clicking ”request
for use” button.

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Screen of list of data for request

List of data sets for request will bedisplayed.。

If the created application form(saved) is present, you can returnto the screen of application form
from the link that appears in“add to created application
sheet”

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2.1.1. New request(CSIS faculty decided )screen of application form
Please make sure that no excess
and deficiency of data set which
would like to use (and check boxof each data file) and has been
selected correctly.

Please save the application form
while the check box of usecondition is on.
※At this moment, application
form is only saved, the applicant is
not complete.
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2.1.1. New request(CSIS faculty decided )screen of application form
Please make sure that no excess anddeficiency of cooperative researchers anddataset which would like to use, and has
been selected correctly.
Representative will be displayed here. If it is
not displayed, then return to the previous
screen from “Edit” and add to “cooperativeresearchers”.

Click submit button in final, thenthe application will be competed.

172.1.1. New request(CSIS faculty decided )After approval
Deliberation period: 1 – 2 weeks

Application approved

It will be displayed as ”Active
projects” in account page.
After approval, you candownload the available data set
from “Available data set list” inmenu bar.
Before downloading the data, pleasesubmit the agreement with the terms of use
every year. Create and send from this link.

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2.1.1. New request(CSIS faculty undecided )screen of application form
In case of csis faculty undecided,
resume of the representative isrequired. Download the template,fill out and upload in Word or PDF
format.

Other procedures are thesame as the new request(CSIS faculty decided ).

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2.2. Request for projectmodification
ADD/REMOVE DATASETS
ADD/REMOVE JOINT RESEARCHERS

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2.2. Request for project modification (add/remove)
You can add joint
researchers and/or
datasets to your activeproject.

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2.2. Request forproject modification
You can enter the form forrequesting project modificationfrom ‘Modification request’ link
under the project information.
# If you want to add datasets, you should
include those datasets into the list of requestfrom the dataset pages.

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2.2. Request for projectmodification:
application sheet
Enter the email address of thejoint researcher who you wish toadd.

# All of the members must have a valid
JoRAS account. Please send an invitationfrom here in case a member has notbeen registered.

Add/remove joint
researchers
Add/remove datasets# eitheror both# Select datasets to add into the list forrequest. If you want to remove existingdatasets, please uncheck theircheckbox here.

# Describe the reason
for this request.

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2.2. Request for projectmodification: confirmation
After saving the application sheet,check the list of joint researchers
and/or datasets to add orremove.

The application sheet is not sent
to the office until you click the'Submit' button.

You will be able to access thedatasets upon acceptance,
after the deliberation for about 1–
2 weeks.
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2.3. Request for projectmodification (continuance)
EXTENSION OF PROJECT PERIOD

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2.3. Request for project modification(continuance)
The joint research project will
expire at the end of fiscalyear. But you can request forcontinuance of the project.
# You can request for continuancefrom March to June. Please contact
the joint research office if you want tosend a request for continuance after
July 1st.

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2.3. Request for projectmodification : continuanceAccess the request form for
project modification from the‘Modification request’ link under
the project information.

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2.3. Request for projectmodification (continuance):
application sheet

1年間の研究継続を申請 / Apply continuation of the project for one year

Check the‘Continuationof research’#You can add/remove the joint
researchers and/or data at thesame time.

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2.3. Request for projectmodification (continuance):
application sheet

Yes#The application sheet is not sent
to the office until you click the'Submit' button.

The deliberation usually takes
1–2 weeks. Upon approval,
please confirm the term of use(once a fiscal year).
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