9th JUNIOR AEROBIC GYMNASTICSASIAN CHAMPIONSHIPS
8th – 10th June 2024
Ha Noi City, Viet Nam

DIRECTIVES
Event ID: 17693
Dear AGU affiliated Federation Members,Following the decision of the AGU Executive Committee, Vietnam Gymnastics Federation has thepleasure to invite your Federation to participate in the aforementioned official AGU Event.
DISCPLINEHOST
FEDERATIONLOCATIONAEROBIC GYMNASTICS
VIETNAM GYMNASTICS FEDERATION
Contact Person: Mrs. Phan Thuy Linh
Address: 36 Tran Phu street, Ba Dinh, Hanoi
Tel/Fax: +84 243 7472078
E-mail: vngymnastics@gmail.com Website: https://vgf-gym.com/
ASIAN GYMNASTICS UNION
Al-Bidda Tower, 5th Floor – Al Cornish Street, Doha 22955 Qatar
Tel: +974 44944 133
Fax: +974 44944 131
E-mail: info@agu-gymnastics.com http://www.agu-gymnastics.com
Ha Noi City, Viet Nam

DATE

8th to 10th June 2024

VENUE

QUAN NGUA SPORT PALACE
Address: 30 Van Cao Street, Ba Dinh District, Ha Noi, Viet Nam

AGU

Building total capacity: Quần Ngựa Sports Palace has a 24 m × 48 m (79 ft ×157 ft) competition field surrounded by 4 spectators' stands with a total capacity of
5,500 seats

APPARATUS
SUPPLIER

Please refer to the attached apparatus list

RULES ANDREGULATIONS

The competition will be organized under the following FIG rules, as valid in the yearof the competition, except for any deviation mentioned in these directives, see theSPECIAL RULES:• Statutes• Code of Ethics• Code of Conduct• Technical Regulations• Code of Discipline• Code of Points and relevant Newsletters• General Judges’ Rules• Specific Judges’ Rules• Anti-Doping Rules
1

FEDERATIONINVITED• License rules (except for noncompetitive events)• FIG Framework for Safeguarding Athletes and other Participants fromHarassment and abuse in Sport during Events• Medical Organisation of the FIG Competitions and Events Media Rules• Apparatus Norms• Rules for Sanctioning (approval) of International Events• Advertising and Publicity Rules• Regulations for Award Ceremonies• Accreditation Rules
and subsequent decisions of the FIG Executive Committee
1. Qualifications and Finals▪ Qualification:
The 9th Junior Aerobic Asian Championships with categories: IM, IW, MP,TR, GR, AD, AS.
▪ Qualification for Junior
One unit (GR, AD, AS) per category from each Federation
Two units (IM, IW, MP, TR) per category from each federation.
▪ Finals:- 8 best from the Qualification (maximum 2 per NF)
2. Award Ceremonies
Only one award ceremony (per category) will be held based on the 9th Asian
Aerobic Gymnastics Ranking List.
3. Registration
All competitors may only be registered by their respective AGU member
Federations, using the official registration forms. See also REGISTRATIONDEADLINE
All AGU Member Federation in the Asian continent who have paid their annualmembership fee for Aerobic Gymnastics as well as AGU and FIG membership fee.

PARTICIPATIONWith an official letter of request to the AGU HQ, AUS and NZL are given theopportunity to participate but will not be entitled for the medals.
Categories: JUNIOR (IM, IW, MP, TR, GR, AD, AS)

SPECIAL RULES

Participation is as below.
Based on FIG International Events Rules, Art.2 & 3,
“All gymnasts must have a valid FIG License until the end of the event toparticipate”.
The Local Organizing Committee will be responsible for checking the validity of thegymnast Licenses.
The Maximum size of the invited delegation is as follows:

AGE LIMITSJUNIOR
Individual Women
2 units
Individual Men
2 units
Mixed Pairs
2 units
Trios
2 units
Groups1 unitAerobic Dance
1 unitAerobic Step
1 unitHead of Delegation
1Team Manager
1
Coaches
3–5Judges
1-2 (Minimum one Level III or above if possible)
Doctor / Therapist
1–2Junior, as per FIG Technical Regulations
2REGISTRATIONDEADLINES

Provisional, Definitive and Nominative Registrations must be made by using theofficial forms. These registrations will only be accepted from AGU Gymnastics
Member Federations.
Provisional registration
Definitive registration
Nominative

ENTRY FEES

ACCREDITATIONCOMPETITIONFORMAT

8th March 2024
8th April 2024
8th May 2024

3 months
2 months
4 weeks prior the event

Registration and payments made after the gymnasts drawing of lots will not be
accepted and the Delegation members concerned will not be authorized toparticipate.
The non-reimbursable cost for the entry fee is of US $50 per gymnast per category.
The invited participating federations must pay for all entry fees. At the time of theDefinitive Registration on 8th April 2024 100% of the entry fee must be paid to theLOC. The entry fee is not refundable and all the necessary bank handling costs
should be paid bythe participating federations.
At the accreditation, the heads of delegation must present the following:- Passports of all the members of the delegation- Licenses for FIG competitors- One CD for each one routine- Valid Insurance
In addition, the LOC will distribute information regarding the gymnasts’safeguarding plan.
The 9th Junior Asian Championship consists of Qualifications and Finals in all 7
categories.
Participation in the Qualification:▪ 9 entries from 4 nations- Final 8 best gymnasts.
▪ 7-8 entries from 4 nations- Final 6 best gymnasts.
▪ 5-6 entries from 3 nations- Final 4 best gymnasts.
▪ Less than 4 entries from 2 nations - Cancel of the respective category
Participation in the Finals:
The top eight scores (respectively 6, 4) per category from the Qualification qualify
for the Finals.
- In addition, if the Organizing Member Federation has not qualified in any
category, it may nominate one participation in max. 1 category of its choice.
- Maximum participation in the finals is therefore 8+1 (respectively 6+1 or 4+1)
participants in one category and 8 (respectively 6 or 4) in the other four categories.
The organizing member Federation may cancel the competition in the respective
category if at the time of the definitive entry, there are less than 4 countries
registered in a category.
In case of such a cancelation, the organizing member Federation must reimburse,
in full, payments made for accommodation. Should flights have to be cancelled dueto the above, the risk is at the charge of the participating member Federations.

3PROVISIONALSCHEDULE

MEDIAMEDICAL
COVID 19

VISA

INSURANCESAFEGUARDING

DATE
03/06/2023(Sunday)
04-06/06/2023(Monday, Tuesday)
06/06/2024(Wednesday)

ACTIVITIES
Arrival of AGU technical Committee
AGU AER Technical meeting

Arrival of Delegations
Accreditation of the Delegations
Orientation Meeting
07/06/2024
Judges Meeting(Thursday)
Training as schedule
Qualifications for Age Group / Junior
08/06/2024
Training Senior(Friday)
Opening Ceremony
09/06/2024
Final for Age Group/ Junior(Saturday)
Qualifications for Senior
10/06/2024
Final for Senior(Sunday)
Farewell Party
11/06/2024
Departure of Delegations(Monday)(Optional Tours available)
The person in charge for the media will be the same as event manager. Ourpolicy is basically the e-mail communication.
During all days – official trainings and competition, official medical persons whowill be in the training and competition venue will be provided by the LOC.
The LOC should follow local guidelines in management of COVID-19.
The LOC must facilitate COVID-19 testing for delegations when it is required tohave a negative test for return to their country.
Please verify immediately with your travel agent or the Vietnam Embassy or
Consulate in your country if a visa is required for your travel to Vietnam. The LOC
will be happy to assist each Delegation member with an official invitation letter,
provided that the request is made before 8 th April, 2024 to the LOC.
Participating federations must pay for the visa of their delegation members.
The request must include the function, full name, gender, date of birth, citizenshipand passport number, passport expiry date, the arrival and departure dates of theDelegation members as well as the city the visa application support letter must besent to.
The Host Federation, the LOC, AGU and the FIG will not be held responsible forany liabilities in case of accidents, illness (including COVID-19), repatriation andthe like.
The AGU/FIG Technical Regulations foresee that all participating Federations areresponsible for making their own arrangements to have the necessary valid
insurance coverage against illness, accidents and repatriation for all the membersof their Delegation.
Basic insurance (sickness, accident and repatriation) in your country of residence
is compulsory in order to be able to benefit from coverage by FIG IMSSA subsidiary
insurance. Please also refer to https://www.gymnastics.sport/site/pages/medicalinsurance.php for additional information regarding the FIG IMSSA insurance forAthletes and Judges. The LOC will verify the insurance coverage upon arrival ofthe delegation members (e.g. cover note or photocopy of the valid policy). The
insurance must be valid at least starting from the arrival day of the delegation andmust last for the delegations’ entire stay
The LOC will subsequently offer insurance at the Federations own charge asfollows: 50 USD/per person/day.
From the official event day of arrival until the official day of departure, participants(gymnasts, coaches, judges and any other delegation members) have thepossibility to contact by phone or e-mail the LOC Safeguarding Officer in case of4

INTERNATIONAL
TRANSPORTATION

harassment and abuse of any type or if they are worried and do not feel
comfortable.
The information regarding the LOC Safeguarding Officer will be communicatedupon arrival of the delegations on site.
In addition, posters of the “10 Golden Rules of Gymnastics”, the FIG campaign toraise awareness about youth protection in Gymnastics, will have to be displayed
in several locations, including training and warm-up halls and public zones.
The invited participating federations must pay for the International travel costs oftheir delegation members.

LOCAL
TRANSPORTATIONThe Travel Schedule (including flight schedule) Form must be returned to the LOC
by 8th May, 2024
From 8th May, 2024 International Airport to the Hotel transportation will be provided
by LOC.

ACCOMMODATIONFINAL BANQUETTECHNICAL
DELEGATEJUDGES ANDJURIESBus service will be available for the local transportation of all accredited persons(if applicable) from the official hotels to the training, warm-up, and competitions
venues as well as to any other official activities and back as needed.
All the rates are per person, per day, including full board.
HOTEL Cat. 1
HOTEL Cat. 2Single
US 180
US 150Twin (2 beds)
US 150
US 120Twin (2 beds + 1 extra bed)
US 100▪ All hotels (per person and per night, breakfast and dinnerincluded)▪ Lunch box in Competition hall
▪ between 8TH –10TH June 2024;
Full boards ▪ Hotel Cat. 2- limited number
informationof rooms (first come first serve)
Total: Single or Double-20
and Twin-20; Twin + extra bed: 05▪ Hotel Cat. 1- sufficient number of rooms
The Accommodation Form must be returned to the LOC by 8th April 2024 at thevery latest, the Hotel rooms will be allocated on a “first come, first serve” basis.
The invited participating federations must pay for the accommodation expensesof their delegation members.50% of the accommodation must be paid to theLOC by 8th April, 50% remaining will be paid by 8th May together with thenominative registration.
On 10th Jun, 2024 after the Finals, there will be Farewell Party. The LOC provides
for the official delegation for FREE of charge.
All other persons willing to attend this Banquet will be entitled to do so, provided
that a request will be send in writing to the LOC via the “Meals” Form and that theamount of US $50 per person will be paid in full to the LOC by 8th May, 2024
TD: Ms. Tammy Yagi-Kitagawa
President of FIG AER Technical Committee
President of AGU AER TC Technical Committee
All judges must have a current valid FIG brevet at the time of the event.
The number of Juries (Judge’s Panel) may be decided by the Local Organizing
Committee with approval of AGU which is depending on the number of participatingcompetitors and judges.
The Juries are set up by a draw – directed by the AGU AER TC President – fromthe judges present at the event. Priority will be given to the judges of the highest
category.
A jury must consist of 1 Chair of Judges Panel, 4 Artistry, 4 Execution and 2
Diffculty judges.

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A federation may not have a judge on both the execution and artistic panels. The
Chair of Judges Panel and the difficulty judges should also be from different
federations.
The CJP must be of Category 1.
The Diffculty Judges must be Category 1 or 2
The Execution and Artistry judges must be Category 1, 2, 3 or 4.
If, on the day of the competition, there is not sufficient number of judges in therequested categories, the Technical Delegate may take whatever action needed tosecure the running of the event.
Each participation federation must provide minimum one judge. If the federation
provides two judges, thenone judge is preferred to be Category 3 and above ifpossible. Failure to do so will result in a fine of US $1,000 to be paid to theOrganizing Federation before 8th May, 2024;

DOPING CONTROLVIDEO CONTROLVIDEO SYSTEMThe Organizing Federation is responsible that there is enough FIG brevetted
judges present with the appropriate category of brevet for their function.
Anti-doping controls will be organized by the International Testing Agency (ITA) on
behalf of the FIG and according to the WADA code, Standards and FIG AntiDoping Rules.
The LOC prepares:- One business use video camera;- One PC for monitoring, for support to inquiries.

BANK INFO
Beneficiary’s name:Beneficiary’s address:
Account No.
Name of Bank:
Bank’s address:

Vietnam Gymnastics Federation
No 36 Tran Phu street, Ba Dinh district, Hanoi,
Vietnam
289430733
Vietnam Prosperity Joint Stock Commercial
Bank (VPBank)
No 5 Dien Bien Phu street, Ba Dinh district,Hanoi, Vietnam

Swift code:
VPBKVNVX
The participating federation is responsible for covering all the bank fees inconnection with the bank transfer.
DEADLINESSUMMARY

Provisional Registration
Definitive Registration
Nominative Registration
Accommodation Form
Travel Schedule Form
Visa Request Form
Payment of the Entry
Payment of the Fine for missing Judge
Payment of the Accommodation costs (50%)
Payment of the Accommodation costs (remaining)
Payment of the Local transportation, Final Banquet

8th March, 2024
8th April, 2024
8th May, 2024
8th April, 2024
8th May, 2024
8th April, 2024
8th May, 2024
8th May, 2024
8th April, 2024
8th May, 2024
8th May, 2024

Sincerely yours,

January 25th, 2024 Ha Noi, Viet Nam

Mrs. PHAN THUY LINH
Vice President & Secretary GeneralVietnam Gymnastics Federation6