2024

Visitor Registration ManualMedia Buyer
Industry Day 【September 26(Thu)-27(Fri)】
Public Day 【September 28(Sat)-29(Sun)】
Ver. 2
Uploaded: July 10, 2024

Business Matching System Users Manual will be available from
“Business Meeting My Page”.
＜Scheduled to be uploaded by July 22 (Mon)＞

1

INDEX
Introduction
Which category do you belong to?

2

What is Business Meeting?

3

The conditions to register as Business Meeting Buyer

4

Flow up to Business Meeting

5

Business Meeting Schedule

6

Media Buyer Registration 【 Overview 】
Steps to follow up to the Business Meetings

7～8

Media Registration｜The information you need to enter9 ～ 12Business Matching Registration｜The information you need to enter

13 ～ 14【for Hosted Overseas Media only】
Guidance for the Business Meeting Media Buyer registration

15My PageOverview

16

Apply for Press Coverage

17

For Inquiry

18

Copyright 2024 JTB Communication Design, Inc.

2Introduction｜Which Category do you belong to?
This manual is for those who wish to participate as
Categories and features

MEDIA BUYER

Registration(s) necessary for participation

VISITOR
Main purpose is to visit the event.
Will NOT participate in Business Meetings(pre-matched meetings).

BUYER
Main purpose is to do Buyer activities.
Will participate in the Business Meetings(pre-matched meetings).

Visitor Registration

Buyer Registration• Visitor Registration• Business Matching Registration (Buyer)※must fulfill requirements

MEDIA
Media worker whose main purpose is tocover the event. Will NOT participate in
Business Meetings (pre-matched meetings).

Media Registration

MEDIA BUYERMedia worker whose main interest is to do
Buyer activities. Will participate in BusinessMeetings (pre-matched meetings).

Media Buyer Registration• Media Registration• Business Matching Registration (Media Buyer)※must fulfill requirements

For “Media Buyer” registration (where to start), refer to P.7NOTE）If you do not fall under “Media Buyer” category,please refer to the manual of the applicable category.
VISITORhttps://tej2024.jcdbizmatch.jp/Files/Registration_Manual_en.pdf

BUYER

https://tej2024.jcdbizmatch.jp/Files/Buyer_Registration_Manual_en.pdf

MEDIA

https://tej2024.jcdbizmatch.jp/Files/Media_Registration_Manual_en.pdf

Copyright 2024 JTB Communication Design, Inc.

3

Introduction｜What is Business Meeting?
Business Meeting is pre-appointed business negotiation event.
All meetings will be appointed through the Matching System.

Although our Business Meetings prioritize pre-matched appointments,
it is possible to have a meeting on the spot without prior appointment.

Business Meeting participants and their correlation
Seller

Buyer

Sellers who possess material and/or information
regarding their company/organization which they wish
to promote through business negotiation.
(Exhibitors who had registered as Meeting Participant)

Buyers who wish to obtain useful information
and business opportunity through businessnegotiation.

＊Sellers who wish to obtain businessmaterial andinformation through the Meetingscan hold Seller-to-Seller meetings.

Media Buyer＊includes Media Buyer

Travel Agencies
Domestic Exhibitors
Media Buyers

Exhibitors who handle travels
from overseas to Japan(※1)

Cross-Industry Buyers

OverseasExhibitors

Travel Solution 2024
Exhibitors

Hosted Overseas Media(companies outside of travel industry
who were invited by the Organizers) (※2)(※3)

Global Buyer※JATA Overseas Allied Member companies※Overseas travel agencies invited by the Organizers※1 Non-Japanese Media participants who reside in Japan can have meetings only with Domestic Exhibitors and Exhibitors whohandle travels from overseas to Japan.
※2 Member companies of The Tokyo Chamber of Commerce and Industry can participate free of charge (sole proprietor notincluded).
※3 Global Buyers are Buyers from overseas. Business meetings counterparts will be Overseas Exhibitors and Exhibitors of Travel
Solution Exhibition only.
Copyright 2024 JTB Communication Design, Inc.

Introduction｜The conditions to register
as Business Meeting Buyer

4IMPORTANT

Only those who fulfill the conditions below will be approved as
Business Meeting BuyerRegistrant

FeeConditions for Registration

Japan Travel and Tourism Association

The Japan Travel Agents Association(JATA)All Nippon Travel Agents
Association(ANTA)

members

Japan National Tourism Organization局(JNTO)BUYER

Companies registered in Quality Assurance
System for Tour Operators※1

Requested to hold more than 8sessions of business meetings
freeGlobal Buyer ※2

Media companies ※3

ーHosted Overseas Media 【by Invitation only】※3ーCross-Industry Buyers (Buyers fromcompanies outside travel industry)※3

System Usage
Charge(5,000jpy) tax
included

Sales activities are prohibited※1 Travel agencies who can conduct meetings related to travels from overseas to Japan are limited tocompanies who are registered in Quality Assurance System for Tour Operators.
※2 Travel agencies outside Japan invited by the organizer or JATA Overseas Allied Members travelagencies.
※3 Media companies who handle information regarding travel and/or travel programs (TV, newspaper,magazines, WEB, etc.) selected by the Organizers.
※3 Companies outside travel industry, invited by the Organizers. The Matching System Usage Charge isnecessary to attend. However, participants ( not including sole proprietors ) from companies which
belong to Chamber of Commerce and Industry can participate free of charge. There will be a screening
before being approved as a Buyer.

Copyright 2024 JTB Communication Design, Inc.

5Introduction｜Flow up to the Business Meetings

IMPORTANT【date/time in JST】 as of June 2024
*Schedule below may change due to circumstances

Jun.21(FRI)
1:00 pm| Start of Buyer Registration（ 1 Basic Information＋ 2 Business Matching Information)
Deadline for Registration・Editing information ：NOTE）Cannot edit information past deadline

Jul.22(MON)10:00am～| Start of sending Appointment Request (10:00am) ～Matching by the System （every weekday at 5:00PM）※weekdays only【＝Business Matching System released】
Functions such as message/appointment request sending/receiving are available.
*”Matching System Users Manual” will be available from your My Page (scheduled to be
uploaded around July 22)

Sep.20(FRI)

Sep.20(FRI)| Deadline for Registration・Editing Information
NOTE）cannot edit information beyond deadline

4:59pm

Sep.20(FRI)

Sept. 20 (Fri) 4:59 PM

Please answer back to the requests you have received (appointment request/change orcancel) by the deadline. 【strictly observe deadline】| Appointment Schedule Finalized（6 PM）

6:00pmThe final appointment matching will take place at 5 PM. After the check by the Secretariat,
your Appointment Schedule will be finalized at 6 PM.
※From your My Page, please check your finalized Business Meeting Schedule(Appointment Sheet) beyond 6 PM.

| ID Pass will be available to download
The documents necessary for the Business Meetings and Guidance material can be
downloaded from your My Page.
【IMPORTANT】 Make sure to print out your “ID Pass” and “Appointment Schedule” andbring them with you on the day of the meeting.
※ID Pass：Please print on only ONE side of A4 size paper/in full color

Sep.26(THU)| Business Meeting Days～27(FRI)
Copyright 2024 JTB Communication Design, Inc.

1st day ：September 26 (THU)
2ndday ：September 27 (FRI)

10:50～17:30 Business Meetings(sessions 1～9)
10:50～17:30 Business Meetings(sessions 10～18)【NOTICE】 Please be sure to report the “Meeting Status” from your My Page after the meetings.

6

Introduction｜Business Meeting Schedule

IMPORTANT【In JST】 As of June, 2024

※Schedule below may change due to circumstances

Sep.26（THU）1st day

Sep.27 (FRI) 2ndday

10:50 ～ 11:10

セッション/Session 1

10:50 ～ 11:10

セッション/Session 10

11:10 ～ 11:30

インターバル/Interval11:10 ～ 11:30

インターバル/Interval

11:30 ～ 11:50

セッション/Session 2

11:30 ～ 11:50

セッション/Session 11

11:50 ～ 13:10

ランチ休憩/Lunch Time

11:50 ～ 13:10

ランチ休憩/Lunch Time

(12:00 ～ 13:00)

仮)インドランチレセプション/TBA)India Lunch
Reception※1(12:00 ～ 13:00)

仮)サウジアラビアランチレセプション/TBA)Saudi Aabia Lunch
Reception※2

13:10 ～ 13:30

セッション/Session 3

13:10 ～ 13:30

セッション/Session 12

13:30 ～ 13:50

インターバル/Interval

13:30 ～ 13:50

インターバル/Interval

13:50 ～ 14:10

セッション/Session 4

13:50 ～ 14:10

セッション/Session 13

14:10 ～ 14:30

インターバル/Interval

14:10 ～ 14:30

インターバル/Interval

14:30 ～ 14:50

セッション/Session 5

14:30 ～ 14:50

セッション/Session 14

14:50 ～ 15:10

インターバル/Interval

14:50 ～ 15:10

インターバル/Interval

15:10 ～ 15:30

セッション/Session 6

15:10 ～ 15:30

セッション/Session 15

15:30 ～ 15:50

インターバル/Interval

15:30 ～ 15:50

インターバル/Interval

15:50 ～ 16:10

セッション/Session 7

15:50 ～ 16:10

セッション/Session 16

16:10 ～ 16:30

インターバル/Interval

16:10 ～ 16:30

インターバル/Interval

16:30 ～ 16:50

セッション/Session 8

16:30 ～ 16:50

セッション/Session 17

16:50 ～ 17:10

インターバル/Interval

16:50 ～ 17:10

インターバル/Interval

17:10 ～ 17:30

セッション/Session 9

17:10 ～ 17:30

セッション/Session 18(17:00 ～ 17:50)

仮)サウジアラビアメディアプレゼンテー
ション/TBA)Saudi Arabia
Presentation for Media※3★INVITATION★

Programs hosted by India and Saudi Arabia【TBA)Lunch Reception (※1、※2)】
Date ：

Place ：
Details ：Sep. 26(Thu)12:00~13:00 India (hosted by Ministry of Tourism, Government of India)
Sep. 27(Fri)12:00~13:00 Saudi Arabia (hosted by Saudi Tourism Authority)
B stage area
Lunch reception with Exhibitors of India or Saudi Arabia*There will be a bite to eat during the reception.

【TBA)Saudi Arabia Presentation for Media(※3)】
Date ：
Place ：
Details：
Note：

Sep. 26(Thu)17:00～17:50 (hosted by Saudi Tourism Authority)
Exhibit booth of Saudi Arabia
Presentation exclusively for Media participants.
Those who wish to participate must set their “Session 9” time slot to “Not Available”
in order to keep the slot from having any business meetings established there.

Copyright 2024 JTB Communication Design, Inc.

Media Buyer Registration｜Steps to follow up to IMPORTANT
the Business Meetings

7Registration Steps
If you wish to participate in the Business Meetings, you will need to complete『 1 Media Registration』 and 『 2 Business Matching Registration』

1Access to Media Registration pagehttps://tej2024.jcdbizmatch.jp/en/Participation＊Before registration, please check the Terms and Conditions of Participation
and Policy for handling Personal Information.

MediaRegistration
Media Registration

June 21 (Fri)
1:00 PM JST～

MEDIA
＊Registration Form is same as that ofregistration.
For the question at the bottom of the page “Are you going to participate in
the Business Meetings as a Global Buyer?”, select “Yes”.

！

After filling out Visitor Registration Form,you will receive an automatic email.
please click the URL attached to it and activate your account.
*URL is valid for 1 week.
*If you cannot find the email, please check the spam file of youremail account.

Once the registration is completed,
you will be able to log in to your My Page.
Registration
Completed

2
Business Matching Registration

BusinessMatching
Registration

Approval
ReviewMedia Buyer
Registration
Completed

Copyright 2024 JTB Communication Design, Inc.

Login URL
：https://tej2024.jcdbizmatch.jp/en/Login
Login ID：email address you registered
Password：Set by you＊If you forgot your password, click “Forgot your password?” on theLogin screen and follow the steps to reset the password.

Register Business Matching Information from either the screen
which appears right after completion of Visitor Registration or
your My Page.
＊If you do not enter Matching Information, you will have no access toMatching System and will not be able to participate in Business Meetings.
＊Registration required per person, not per company.

After approval by the Organizer, your Business Matching
System will be activated. (within approx. 5 working days)
Starting Day of Business Matching System Operation :July 22 (MON) 10:00am JST～＊”Matching System Users Manual” is scheduled to be uploaded on your My
Page around July 22.

8Media Buyer Registration｜Steps to follow up to IMPORTANT
the Business Meetings
What to do before the Business Meetings
You will be able to send Appointment Requests,
Accept/Decline the requests you received, confirm
Appointment Schedule, etc., from your My Page.
Start of Matching System operation : July 22 (MON) 10:00am JST* ”Matching System Users Manual” is scheduled to be uploaded on your My Page
around July 22.

Matching
July 22 (MON)10:00am JST～Sept 20 (FRI)

Apply forPress Coverage

You can apply for Press Coverage from your My Page.
NOTE) Be careful not to apply for seminars which may overlap withyour Business Meeting Schedule.

Print out your ID Pass from your My Page 【 A4 size 】【 full color 】

Print out ID Pass

Sept 20 (FRI)
6:00 PM JST ～！

Make sure that the QR code is printed legibly (without blurs or smudges)※If printed in different size or in black and white, you will need to have theID Pass reissued at the site, so please be careful.

Days of the event＜Industry Days＞You will need to check in at the Reception on your first entrance
to the venue on both days of your visit.
Check in at＜General Public Days＞Show your ID Pass and have the QR code scanned at theEntrance Gate to enter the venue.
The reception
Regarding 【ID Pass】＜General Public Days＞ Present it at the Reception.
Present yourFold it in four, and put it in the Pass Case offered in the venue and wear it at all times.
We will read the QR code on your pass at your first entry to the venue on both days
ID Pass at
Please stop by at the Media Center!
Entrance Gate
※Check the map for location.

<Industry Days>

By registering as Media Buyer,
you can enter the venue on Industry Days 【Sept 26(Thu),27(Fri)】 andGeneral Public Days 【Sept 28(Sat)-29(Sun)】.＊For the purpose of media coverage only
Copyright 2024 JTB Communication Design, Inc.

91 Media Registration｜The information you
need to enter

IMPORTANT

Information①｜Your Company/Organization’s Basic Profile (1/2)
Corporate entity such as
Co. or Inc. is not necessary！

DO NOT LRAVE BLANK!

e.g.,) https://www.・・・*do NOT omit https://If your company does not have
URL, please contact theBusiness Meeting Secretariat.
＜Business Meeting Secretariat：
bizmtg@bsec.jp＞

Enter the country/region of
YOUR current office, not theaddress of the Head Office.

Copyright 2024 JTB Communication Design, Inc.

101 Media Registration｜The information you
need to enter

Information①｜Your Company/Organization’s Basic Profile (2/2)

You must fill in
the name of themedium for each
item you chose.

If you answered“YES”, you must fillout the name of
medium andrelease date.

Copyright 2024 JTB Communication Design, Inc.

IMPORTANT

11

1 Media Registration｜The information you
need to enter

IMPORTANT

Information②｜Information of the Actual Participant（1/2）
Register the information of the person who will be attending the event.
Each participant needs their own registration.

This will be the login ID for yourMy Page. Also, all emails fromthe Secretariat will be sent tothis address.
Please be sure to fill in a valid
email address.

！

All Media Buyers must
fill in this information!
Fill out the number which
is valid for communicating
in urgent situations.
The Secretariat may needto get in touch with you
during the event.

Copyright 2024 JTB Communication Design, Inc.

121 Media Registration｜The information you
need to enter

IMPORTANT

Information②｜Information of the Actual Participant（2/2）
Register the information of the person who will be attending the event.
Each participant needs their own registration.
If you select any item(s) with description
field, you must enter text.

If you select “Yes”, the “Terms and Conditionsof Business Meeting” will appear. Please readthoroughly before proceeding to next step.
If you will not be attending the pre-matchedBusiness Meetings, or you are accompanying a
Business Meeting Buyer (interpreter, etc.)
select “NO”.

Copyright 2024 JTB Communication Design, Inc.

132 Register Business Matching ｜The information youInformationneed to enter

IMPORTANTAll Business Meeting participants need to register both

『1 MEDIA Registration』 and『 2 Business Matching Registration』＊If you do not enter Matching Information, you will have no access to Matching System and will
not be able to participate in the Business Meetings.
＊Registration per person, not per company.
Information①｜Information necessary for the meetings(1/1)
If you are NOT a Hosted Overseas Media (non-Japanese Media who
reside in Japan, invited from Organizers), select “NO”.
※Non-Japanese Media participants who reside in Japan can havemeetings only with Domestic Exhibitors and Exhibitors who handle
travels from overseas to Japan.

You can attach a photo on
your “Profile” (maximum
3MB/jpeg/jpg/png).
（e.g）photo of the meeting
participant/companylogo/image photo)※ Images will play animportant role as eyecatcher
for the Business Meeting
participants searching forcounterparts. We highly
recommend you to use thefunction.

Copyright 2024 JTB Communication Design, Inc.

14

2 Register Business Matching ｜The information you
Informationneed to enter

IMPORTANT

Information①｜Information regarding meeting partners you wish to meet(1/1)

Set the availability on your time slots by selecting available/notavailable. When setting your schedule, please keep in mind yourPress Coverage schedules and breaks.
Note）The initial setting on all time slots is 「available（ ✓ ）」Please try to hold at least 8 sessions within 2 days of the event.

✓ ・・・available

・・・not available

Saudi Arabia Presentation for Media
Date ：Sept 26 (Thu) 17:00~17:50
Place ：Exhibit booth of Saudi Arabia
Details：Presentation exclusively for Media
participants.
(Note) Those who wish to participate must set their“Session 9” time slot to “Not Available” in order tokeep the slot from having any business meetings
established there.

Copyright 2024 JTB Communication Design, Inc.

15

【 Hosted Overseas Media】 Non-Japanese Media participants who reside in JapanInformation regarding Media Buyer registration
to all Hosted Overseas Media Buyers invited by organizers
please check the notes below and complete your Media Buyer registration
1.Registration

Follow the steps on the Registration Manual and complete both「1️⃣ Media Registration」＋「2️⃣Business Matching Registration」.
For the question in 2️⃣ Business Matching Registration 「Please check if you are a Hosted Overseas Mediawho are invited by Organizers」, check “yes”.

2️⃣Business Matching Registration
You must choose “YES”.

2. Meeting place and who you can have meetings with

●Who you can have meetings with
Domestic Sellers and Sellers handling trips from overseas to Japan, who are participating in the BusinessMeetings.
●Meeting PlaceAt Media Center in East 1 Hall
※Sellers who were matched with you through the Business Matching System will visit your meeting desk.
Copyright 2024 JTB Communication Design, Inc.

Business Meeting My Page｜Overview

16：https://tej2024.jcdbizmatch.jp/en/Login：email address you registered：set by you

Login URL
Login ID
Password

What you can do on your My PageABCA

DFEBCCFGA

Search for counterparts and send Appointment Request

B

Check Appointment Requests sent/received

CEdit Registered Information (Basic Profile・Matching Information)

D

Check/Print Out Established Business Meeting Schedule (Appointment Sheet)E

Check the current status of Appointment Requests

F

Apply for Press CoverageG

Download/Print out necessary documents and material for the Business Meetings※From September 20 (Fri) 6 PM

Copyright 2024 JTB Communication Design, Inc.

IMPORTANT

17

Business Meeting My Page｜Apply for Press Coverage

IMPORTANTYou can apply for Press Coverage from your Business Meeting My Page
If your Business Meeting appointment and Press Coverage schedule overlaps,
you must prioritize Business Meeting appointment and adjust your schedule.

1

On the HOME screen of your My Page, click the “Apply for Press Coverage” button.

2

Check the program you wish to cover, and then scroll down to the bottom of the page to “confirm” button.

You can check the record of the press
coverage you have applied for when
you click this ”application record”.

3

Check content of your application, and if there are no mistakes, click “confirm“.

NOTE) Be careful not to apply for press coverage which may overlap
with your Business Meeting Schedule
Copyright 2024 JTB Communication Design, Inc.

18For Inquiry
Press
Tourism EXPO Japan Press
TEL: +81-3-6205-7027
Email: press@t-expo.jp
Office Hours: Weekdays 10:00AM~5:00PM JST

For inquiry regarding Business Meeting
Tourism EXPO Japan Business Meeting Secretariat
TEL: +81-3-6737-9389
Email: bizmtg@bsec.jp
Office Hours : Weekdays 10:00AM~5:00PM JST

Forums and Seminars

For general inquiry regarding
Tourism EXPO Japan

Forums and Seminars Promotion Office
TEL: +81-3-5510-2004
Email: forum@t-expo.jp
Office Hours:
Weekdays 9:30AM~5:30PM JST

Tourism EXPO Japan Promotion Office
TEL: +81-3-5510-2004
Email: event@t-expo.jp
Office Hours:
Weekdays 9:30AM~5:30PM JST*Office hours differ according to the office, so please be careful.

Copyright 2024 JTB Communication Design, Inc.