2024

Visitor Registration ManualBuyer
Industry Day 【September 26(Thu)-27(Fri)】

Ver. 2
Uploaded: July 10, 2024

Matching System Users Manual is available from HOME screen of your“Business Meeting My Page
＜scheduled to be uploaded by July 22 (Mon)＞

1

INDEX
Introduction
Which category do you belong to?

2

What is Business Meeting?

3

The conditions to register as Business Meeting Buyer

4

Flow up to Business Meeting

5

Business Meeting Schedule

6

Buyer Registration 【 Overview 】
Steps to follow up to the Business Meetings

7 ～ 8Visitor Registration｜The information you need to enter9 ～ 12For Global Buyers only

13Business Matching Registration｜The information you need to enter

14 ～ 15【for Buyers handling Overseas travel from Japan only】
Guidance for the Business Meetings・Networking Program

16My PageOverview

17

Apply for Forums and Seminars

18

For Inquiry

19

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2Introduction｜Which Category do you belong to?
This manual is for those who wish to participate as
Categories and features

BUYER

Registration(s) necessary for participation

VISITOR
Main purpose is to visit the event.
Will NOT participate in Business Meetings(pre-matched meetings).

BUYERMain purpose is to do Buyer activities.
Will participate in the Business Meetings(pre-matched meetings).

Visitor Registration

Buyer Registration• Visitor Registration• Business Matching Registration (Buyer)※must fulfill requirements

MEDIA
Media worker whose main purpose is tocover the event. Will NOT participate inBusiness Meetings (pre-matched meetings).

Media Registration

MEDIA BUYERMedia worker whose main interest is to do
Buyer activities. Will participate in BusinessMeetings (pre-matched meetings).

Media Buyer Registration• Media Registration• Business Matching Registration (Media Buyer)※must fulfill requirements

For “Buyer” registration (where to start), refer to P.7NOTE）
If you do not fall under “Buyer” category, please refer to the manual of the applicable category.
VISITORhttps://tej2024.jcdbizmatch.jp/Files/Registration_Manual_en.pdf

MEDIA

https://tej2024.jcdbizmatch.jp/Files/Media_Registration_Manual_en.pdf

MEDIA BUYER

https://tej2024.jcdbizmatch.jp/Files/MediaBuyer_Registration_Manual_en.pdf

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3

Introduction｜What is Business Meeting?
Business Meeting is pre-appointed business negotiation event.
All meetings will be appointed through the Matching System.

Although our Business Meetings prioritize pre-matched appointments,
it is possible to have a meeting on the spot without prior appointment.

Business Meeting participants and their correlation
Seller

Buyer

Sellers who possess material and/or information
regarding their company/organization which they wish
to promote through business negotiation.
(Exhibitors who had registered as Meeting Participant)

Buyers who wish to obtain useful information
and business opportunity through businessnegotiation.

＊Sellers who wish to obtain businessmaterial andinformation through the Meetings
can hold Seller-to-Seller meetings.

Media Buyer＊includes Media Buyer

Travel Agencies
Domestic Exhibitors
Media Buyers

Exhibitors who handle travels
from overseas to Japan(※1)

Cross-Industry Buyers

Overseas
Exhibitors

Travel Solution 2024
Exhibitors

Hosted Overseas Media(companies outside of travel industry
who were invited by the Organizers) (※2)(※3)

Global Buyer※JATA Overseas Allied Member companies※Overseas travel agencies invited by the Organizers※1 Non-Japanese Media participants who reside in Japan can have meetings only with Domestic Exhibitors and Exhibitors who handle
travels from overseas to Japan.
※2 Member companies of The Tokyo Chamber of Commerce and Industry can participate free of charge (sole proprietor not included).
※3 Global Buyers are Buyers from overseas. Business meetings counterparts will be Overseas Exhibitors and Exhibitors of Travel Solution
Exhibition only.
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4Introduction｜The conditions to register
as Business Meeting Buyer

IMPORTANT

Only those who fulfill the conditions below will be approved as
Business Meeting BuyerRegistrant

FeeConditions for Registration

Japan Travel and Tourism Association

The Japan Travel Agents Association(JATA)

All Nippon Travel AgentsAssociation(ANTA)

members

Japan National Tourism Organization局(JNTO)BUYER

Companies registered in Quality Assurance
System for Tour Operators※1

Requested to hold more than 8sessions of business meetings
free

Global Buyer ※2

Media companies ※3

ーHosted Overseas Media 【by Invitation only】※3ーCross-Industry Buyers (Buyers fromcompanies outside travel industry)※4

System UsageCharge(5,000jpy) tax
included

Sales activities are prohibited※1 Travel agencies who can conduct meetings related to travels from overseas to Japan are limited tocompanies who are registered in Quality Assurance System for Tour Operators.
※2 Travel agencies outside Japan invited by the Organizers or JATA Overseas Allied Members travelagencies.
※3 Media companies who handle information regarding travel and/or travel programs (TV, newspaper,magazines, WEB, etc.) selected by the Organizers.
※4 Companies outside travel industry, invited by the Organizers. The Matching System Usage Charge isnecessary to attend. However, participants ( not including sole proprietors ) from companies which
belong to Chamber of Commerce and Industry can participate free of charge. There will be a screening
before being approved as a Buyer.

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5Introduction｜Flow up to the Business Meetings

IMPORTANT【date/time in JST】 as of June 2024
*Schedule below may change due to circumstances

Jun.21(FRI)
1:00 pm| Start of Buyer Registration（ 1 Basic Information＋ 2 Business Matching Information)
Deadline for Registration・Editing information ：NOTE）Cannot edit information past deadline

Jul.22(MON)10:00am～| Start of sending Appointment Request (10:00am) ～Matching by the System （every weekday at 5:00PM）※weekdays only【＝Business Matching System released】
Functions such as message/appointment request sending/receiving are available.
*”Matching System Users Manual” will be available from your My Page (scheduled to beuploaded around July 22)

Sep.20(FRI)

Sep.20(FRI)

Sept. 20 (Fri) 4:59 PM| Deadline for Registration・Editing Information

4:59pmNOTE）cannot edit information beyond deadline

Sep.20(FRI)| Appointment Schedule Finalized（6 PM）

Please answer back to the requests you have received (appointment request/change orcancel) by the deadline. 【strictly observe deadline】

6:00pmThe final appointment matching will take place at 5 PM. After the check by the Secretariat,
your Appointment Schedule will be finalized at 6 PM.
※From your My Page, please check your finalized Business Meeting Schedule(Appointment Sheet) beyond 6 PM.

| ID Pass will be available to download
The documents necessary for the Business Meetings and Guidance material can be
downloaded from your My Page.
【IMPORTANT】 Make sure to print out your “ID Pass” and “Appointment Schedule”, andbring them with you on the day of the meeting.
※ID Pass：Please print on only ONE side of A4 size paper/in full color

Sep.26(THU)| Business Meeting Days～27(FRI)
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1st day ：September 26 (THU)
2ndday ：September 27 (FRI)

10:50～17:30 Business Meetings(sessions 1～9)
10:50～17:30 Business Meetings(sessions 10～18)【NOTICE】 Please be sure to report the “Meeting Status” from your My Page after the meetings.

6

Introduction｜Business Meeting Schedule

IMPORTANT【In JST】 As of June, 2024

※Schedule below may change due to circumstances

Sep.26（THU）1st day

Sep.27 (FRI) 2ndday

10:50 ～ 11:10

セッション/Session 1

10:50 ～ 11:10

セッション/Session 10

11:10 ～ 11:30

インターバル/Interval

11:10 ～ 11:30

インターバル/Interval

11:30 ～ 11:50

セッション/Session 2

11:30 ～ 11:50

セッション/Session 11

11:50 ～ 13:10

ランチ休憩/Lunch Time

11:50 ～ 13:10

ランチ休憩/Lunch Time

(12:00 ～ 13:00)

仮)インドランチレセプション/TBA)India Lunch
Reception※(12:00 ～ 13:00)

仮)サウジアラビアランチレセプショ
ン/TBA)Saudi Aabia Lunch
Reception※

13:10 ～ 13:30

セッション/Session 3

13:10 ～ 13:30

セッション/Session 12

13:30 ～ 13:50

インターバル/Interval

13:30 ～ 13:50

インターバル/Interval

13:50 ～ 14:10

セッション/Session 4

13:50 ～ 14:10

セッション/Session 13

14:10 ～ 14:30

インターバル/Interval

14:10 ～ 14:30

インターバル/Interval

14:30 ～ 14:50

セッション/Session 5

14:30 ～ 14:50

セッション/Session 14

14:50 ～ 15:10

インターバル/Interval

14:50 ～ 15:10

インターバル/Interval

15:10 ～ 15:30

セッション/Session 6

15:10 ～ 15:30

セッション/Session 15

15:30 ～ 15:50

インターバル/Interval

15:30 ～ 15:50

インターバル/Interval

15:50 ～ 16:10

セッション/Session 7

15:50 ～ 16:10

セッション/Session 16

16:10 ～ 16:30

インターバル/Interval

16:10 ～ 16:30

インターバル/Interval

16:30 ～ 16:50

セッション/Session 8

16:30 ～ 16:50

セッション/Session 17

16:50 ～ 17:10

インターバル/Interval

16:50 ～ 17:10

インターバル/Interval

17:10 ～ 17:30

セッション/Session 9

17:10 ～ 17:30

セッション/Session 18(17:00 ～ 17:50)

仮)インドオープンセッション/TBA)India OpenSession※※ Lunch Reception and Open Session are programs for “Buyers handling Overseas travel fromJapan”. Please refer to Pg.16 for details.
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Buyer Registration｜Steps to follow up tothe Business Meetings

7

IMPORTANTRegistration Steps
If you wish to participate in the Business Meetings, you will need to complete『 1 Visitor Registration』 and 『 2 Business Matching Registration』

1

Access to Visitor Registration pagehttps://tej2024.jcdbizmatch.jp/en/Registration＊Before registration, please check the Terms and Conditions of Participation
and Policy for handling Personal Information.

Visitor Registration

VisitorRegistration

VISITOR＊Registration Form is same as that ofregistration.
For the question at the bottom of the page “Are you going to participate in
the Business Meetings as a Global Buyer?”, select “Yes”.

June 21 (FRI)！

1:00PM JST〜

After filling out Visitor Registration Form,you will receive an automatic email.
please click the URL attached to it and activate your account.
*URL is valid for 1 week.
*If you cannot find the email, please check the spam file of youremail account.

Once the registration is completed,
you will be able to login to your My Page.
Registration
Completed

2Business Matching Registration

BusinessMatchingRegistration

Approval
ReviewBuyer
Registration
Completed

Copyright 2024 JTB Communication Design, Inc.

Login URL
：https://tej2024.jcdbizmatch.jp/en/Login
Login ID：email address you registered
Password：Set by you＊If you forgot your password, click “Forgot your password?” on the
Login screen and follow the steps to reset the password.

Register Business Matching Information from either the screen
which appears right after completion of Visitor Registration or
your My Page.
＊If you do not enter Matching Information, you will have no access toMatching System and will not be able to participate in Business Meetings.
＊Registration required per person, not per company.

After approval by the Organizer, your Business Matching
System will be activated. (within approx. 5 working days)
Starting Day of Business Matching System Operation :July 22 (MON) 10:00am JST〜※”Matching System Users Manual” is scheduled to be uploaded on your My
Page around July 22.

8Buyer Registration｜Steps to follow up tothe Business Meetings

IMPORTANT

What to do before the Business Meetings
You will be able to send Appointment Requests,
Accept/Decline the requests you received, confirm
Appointment Schedule, etc., from your My Page.
Start of Matching System operation : July 22 (MON) 10:00am JST※ ”Matching System Users Manual” is scheduled to be uploaded on your My Page
around July 22.

Matching
July 22 (MON)10:00am JST〜
Sept 20 (FRI)

Apply forForums andSeminars
Print out ID Pass

Sept 20 (FRI)
6:00 PM JST 〜

You can apply for Forums and Seminars from your My Page.
NOTE) Be careful not to apply for seminars which may overlap withyour Business Meeting Schedule!

Print out your ID Pass from your My Page 【 A4 size 】【 full color 】！

Make sure that the QR code is printed legibly (without blurs orsmudges)※If printed in different size or in black and white, you will need toreissue the ID Pass at site, so please be careful.

Days of the event＜Industry Days : Sept. 26 (THU)・27(FRI)＞
You will need to check in at the Reception on yourfirst entrance to the venue on both days of your visit.
Check inat theReception
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Regarding 【ID Pass】
Present it at the Reception.
Fold it in four, and put it in the Pass Case offered in the venue
and wear it at all times.
We will read the QR code on your pass at your first entry to the venue
on both days.
If you are visiting on both days, be careful not to submit the ID Passwhen you are leaving the venue on the first day!
Do not forget to bring it on your second day.

91 Visitor Registration｜The information you

IMPORTANT

need to enterIf you participated in the Meetings in 2023, you can reflect
the data of the information you entered thenIf you forgot the ID and/or the Password you
used in 2023, please register as a new user.
Information①｜Your Company/Organization’s Basic Information(1/2)

Corporate entity such as
Co. or Inc. is not necessary！
DO NOT leave blank!
e.g.,) https://www.・・・*DO NOT omit https://If your company does not have
URL, please contact theBusiness Meeting Secretariat.
＜Business Meeting
Secretariat：
bizmtg@bsec.jp＞

Enter the country/region of
YOUR current office, not theaddress of the Head Office.

Copyright 2024 JTB Communication Design, Inc.

10

1 Visitor Registration｜The Information you

IMPORTANT

need to enter
Information①｜Your Company/Organization’s Basic Information(2/2)！

Important notice forBuyersBuyers who can register for
Business Meetings free of charge
are member companies of one of
the following; JATA/Japan Travel
and Tourism Association/JNTO/
ANTA
If you select “N/A” and register
as a Buyer, you will need to pay
the Matching System Usage
Charge (5,000JPY/incl. tax) inadvance by credit card.
Tokyo Chamber of Commerceand Industry Member companies
can register free of charge (soleproprietors are not included).
※In any of the cases, theOrganizers will review thecontent you entered and check if
you are eligible to participate asa Buyer.
The Secretariat will check to see
if your company is a valid
member of the organization youselected. Please do not check thebox of the organization yourcompany is not a valid memberof.
Buyers who can participate in meetings regarding travels to Japan from overseas is limited to companies listed in “Quality Assurance System for Tour Operators”.
https://tour-quality.com/list_ja.html

Buyers who can participate inmeetings regarding travels toJapan from overseas is limited
to companies listed in “Quality
Assurance System for TourOperators”.
https://tourquality.com/list_ja.html【If you selected Travelcompany】

If you select an item with a description
field, you must enter text.

Copyright 2024 JTB Communication Design, Inc.

* If you selected 『Travelcompany』, fill out theRegistration Number assigned
from the Ministry of Tourism orfrom Governor of thePrefecture your company isregistered under.

*Error message will appear if
you try to continue without
entering information.

111 Visitor Registration｜The Information youIMPORTANT

need to enter
Information②｜Information of the Actual Participant（1/2）
Register the information of the person who will be visiting the venue.
Each participant needs their own registration.

This will be the login ID for yourMy Page. Also, all emails fromthe Secretariat will be sent tothis address.
Please be sure to fill in a valid
email address.

！

Copyright 2024 JTB Communication Design, Inc.

All Buyers must fillin this information!
Fill out the number which
is valid for communicating
in urgent situations.
The Secretariat may needto get in touch with you
during the event.

121 Visitor Registration｜The Information youIMPORTANT

need to enter
Information②｜Information of the Actual Participant（2/2）
Register the information of the person who will be visiting the venue.
Each participant needs their own registration.
If you select any item(s) with description
field, you must enter text.

If you select “Yes”, the “Terms and Conditions ofBusiness Meeting” will appear. Please readthoroughly before proceeding to next step.
If you will not be attending the pre-matched BusinessMeetings, or you are accompanying a BusinessMeeting Buyer (interpreter, etc.) select “NO”.
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132 Register Business Matching ｜The For Global Buyers only
★To all Global Buyers (including Hosted Overseas Buyers)★
Buyers from outside Japan who belong to JATA Overseas Allied Member
travel agencies or who were invited by the Organizers should complete their
Buyer registration, keeping in mind the points listed below.

1.Regarding Registration

Refer to the Registration Manual and complete both”1️⃣Visitor Registration” and”2️⃣Business MatchingRegistration”.
When you register Company Name, register “Your Company Name + Country Name”.
2️⃣Business Matching Registration
For the question “Are you a Global Buyer?”, select “YES”.
2.Regarding your Meeting counterparts

・Counterparts：
Tourism EXPO Japan 2024 Sellers from overseas and Sellers of Travel Solution Exhibition 2024
3.Style of Meeting・Buyers are to visit Sellers’ exhibit booths for face-to-face meetings
You must be present at the TEJ site in Japan to attend the pre-matched meetings.
4.Regarding Subsidy for Hosted Overseas Buyers

The Hosted Overseas Buyers are to conduct at least 12 meetings to receive the subsidy. Make sure to keep
more than 12 time slots open in order to acquire enough appointments to fulfill requirement. For moredetails about subsidy and how to receive it, please contact below.
Tourism EXPO Japan Promotion Officeevent@t-expo.jp
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14

2 Register Business Matching ｜The information youInformationneed to enter

IMPORTANTAll Business Meeting participants need to register both

『1 VISITOR Registration』 and『 2 Business Matching Registration』＊If you do not enter Matching Information, you will have no access to Matching System and will
not be able to participate in the Business Meetings.
※Registration per person, not per company.
Information①｜Information necessary for the meetings(1/1)
You can attach a photo on
your “Profile” (maximum
3MB/jpeg/jpg/png).
（e.g）photo of the meeting
participant/company
logo/image photo)※ Images will play animportant role as eyecatcher
for the Business Meeting
participants searching forcounterparts. We highly
recommend you to use thefunction.

If you cannot click any certain
meeting category, it means thatthe category you chose is notincluded in the counterpart you
are eligible to negotiate, and will
not be matched with youraccount.
Meeting matching withcompanies handling overseas
visitors to Japan will be available
to Buyers who are registered in“Quality Assurance System forYour Operators” only.
https://tourquality.com/list_ja.html

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15

2 Register Business Matching ｜The information you
Informationneed to enter

IMPORTANT

Information①｜Information regarding meeting partners you wish to meet(1/1)

Set the availability on your time slots by selecting available/notavailable. When setting your schedule, please keep in mind yourSeminar auditing schedules and breaks.
Note）The initial setting on all time slots is 「available（ ✓ ）」Please try to hold at least 8 sessions within 2 days of the event.

✓ ・・・available

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・・・not available

16【 For Buyers handling Overseas travel from Japan only】
Business Meetings・Networking Programs
Introducing Business Meetings and Networking Programs
just for the Buyers handling Overseas travel from JapanTBA)Lunch Reception with Indian Exhibitors※1
hosted by Ministry of Tourism, Government of India
Networking event with exhibitors from India.
Light meals provided.
・Date ：Sept 26(Thu) 12:00～13:00
・Place ：B stage areaTBA)Saudi Arabian Exhibitors※2
hosted by Saudi Tourism Authority
Networking event with exhibitors from Saudi Arabia.
Light meals provided.
・Date ：Sept 27 (Fri) 12:00～13:00
・Place ：B stage areaTBA)India Open-Session※3
hosted by Ministry of Tourism, Government of India
Open-session style business meetings with Indian
exhibitors (available without prior reservations).
・Date ：Sept 27 (Fri) 5:00~5:50 PM
・Place ：Exhibit booth of India

If you are a Buyer handling Overseas travel from Japan and has selected “All Asia(Except forJapan)” or South/Central/South-East Asia countries including “India” for ”Countries or regionsof Service / Product / Information - which you are searching for”, we will reserve your time slot
#18 (=no other matching will be possible) from the initial setting. ※1
Please take your time to attend “Open-session meeting with India”.

✓ ・・・available※1 2 From Business Matching registration’s“Availability” section, you can change theavailability of time slots.
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・・・not available

Business Meeting My Page｜Overview

17：https://tej2024.jcdbizmatch.jp/en/Login：email address you registered：set by you

Login URL
Login IDPassword

What you can do on your My Page

ABCA

DFE

BCCFGA

Search for counterparts and send Appointment Request

B

Check Appointment Requests sent/received

C

Edit information you registered (Basic Profile・Matching Information)

D

Check/Print Out Established Business Meeting Schedule (Appointment Sheet)E

Check the current status of Appointment Requests

F

Apply for Forums and Seminars

G

Download/Print out necessary documents and material for the Business Meetings※From September 20 (Fri) 6 PM

Copyright 2024 JTB Communication Design, Inc.

IMPORTANT

18

Business Meeting My Page｜Apply for Forums and Seminars

IMPORTANTYou can apply for Forums and Seminars from your Business Meeting My Page

If your Business Meeting appointment and seminar schedule overlap,
you must prioritize Business Meeting appointment and adjust your schedule.

1

On the HOME screen of your My Page, click the “Apply for Forum & Seminar programs” button

2

Click the program you wish to apply for,and then scroll down to the bottom of the page to the “Confirm” button.

You can check the record of theseminars you have applied for when
you click this ”registration record”.

3

Check content of your application, and if there are no mistakes, click "Confirm"NOTE) Be careful not to apply for seminars which may overlap withyour Business Meeting Schedule
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19For Inquiry

For inquiry regarding Business Meeting
Tourism EXPO Japan Business Meeting Secretariat
TEL: +81-3-6737-9389
Email: bizmtg@bsec.jp
Office Hours: Weekdays 10:00AM~5:00PM JST

Forums and Seminars

For general inquiries regarding
Tourism EXPO Japan

Forums and Seminars Promotion Office
TEL: +81-3-5510-2004
Email: forum@t-expo.jp
Office Hours:Weekdays 9:30AM~5:30PM JSTTourism EXPO Japan Promotion Office
TEL: +81-3-5510-2004
Email: event@t-expo.jp
Office Hours:
Weekdays 9:30AM~5:30PM JST※Office hours differ according to the office, so please be careful.

Copyright 2024 JTB Communication Design, Inc.