Tokai University, Hakodate Educational Cruise 2021 Application Open!

Tokai University offer you “Hakodate Educational Cruise 2021”. 7 days wonderful experience
to discover future life care in Russia and Japan. The main theme is “From the “New Normal”
to the “New Future”: Exploring Life Care for Socio-Economic Development of Russia andJapan”. There will be variety of lectures by leading specialist from Russian and Japan, fieldwork at Hakodate city, and student forum.
For more detail, please check attached documents- Application detail and requirements- FAQ
To apply complete the following application forms- Application form (RUSP)- Motivation Essay
We look forward that every participant from Russia and Japan will enjoy sharing the time andthe space together and could take a chance to get new knowledge and skills.
Tokai University
Language Education Center1

MEXT: FY 2017 Inter-University Exchange Project (Re-Inventing Japan Project)
Hakodate Educational Cruise FY2021 (HaRP)
1 May 2021
1. Program objectives
Tokai University has been taking a strong initiative to promote cooperation and expansion of therelationship between Japan and Russia for many years. This time, Tokai University has taken a new step
forward to foster bridge personnel between Japan and Russia on Life Care through a special educational
cruise project. The program of educational cruise consists of five types of activities: a series of lectures, onboard and in the city of Hakodate, project field work in Hakodate as a part of land-based program, culture
and sport events, and on-board student forum. The main purpose of this program is to exchange individual
opinions, to discuss together and to explore a better future from which both Japan and Russia can benefit in
the viewpoint of Life Care. We look forward that every participant from Japan and Russia will enjoy sharing
the time and the space together and could take a chance to get new knowledge and skills.
2. Program Theme

From the “New Normal” to the “New Future”: Exploring Life Care for Socio-Economic
Development of Russia and Japan.
3. Schedule
August 2 (Mon)
August 9 (Mon)
August 10 (Tue) 15:00
August 12 (Thu) 08:00
August 14 (Sat) 18:00
August 16 (Mon) 12:00

Online orientation
PCR test (TBD)
Leave port of Tokyo (TBD)
Call at port of Hakodate
Leave port of Hakodate
Call at port of Tokyo (TBD)

Important: Please note that this program may be cancelled due to the COVID-19 epidemiologicalsituation. The final decision will be made before no later than July. Even in case of cancellation, program
will be transformed and adopted to the online format and implemented online under a similar timeschedule. In this case, the participants enrolled are expected to participate at online program.
Eligibility criteria
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Undergraduate or master’s student registered at one of the member universities of Associationof Institutions of Higher Education of the Russian Federation and Japan.
Citizen of the Russian Federation or Student of any citizenship (except Japan) enrolled at
University of the Russian Federation.
Not being currently a part of the inter-university exchange program of any institution.
No older than 26 years old.
Hight motivation to the program and understanding of aims of the Inter-University Exchange
Project.
Good English proficiency.

4. Application procedure
The application forms are available from May 10, 2021 to May21, 2021.
[Application procedure]2I) Application document
Applicants must send the following documents before the deadline by E-mail.
Ø Application FormØ Motivation EssayØ Copy of Passport (International)Ø Copy of Residence CardØ Certificate of Enrollment of Japanese University (在学証明書)
Ø Copy of Certificate or score of English Proficiency Test (if available)
II) Application deadline
May 21, 2021, 17:00 pm.
5. Fee15,000 yen
The fee includes hotel, PCR test fee, food expenses, linen supply, and administrative expenses.
Some students may receive financial support for local transport expenses to the designated meeting
point (August 9) and from a port call (August 16). Results will be announced with final decisionannouncement and will depend on a status in Japanese universities.

6. Selection procedure
Step 1) Document-based screening
Only successful applicants will be informed by 4 June.
Step 2) Individual online interview
Online interview will be conducted in English and scheduled between 5th to 11th June.
Step 3) Final decision announcement
Only successful applicants will be informed by the beginning of July.
7. Contact
Tokai University, Language Education Center, Inter-University Exchange Project Team
Tamaki (Mr.), Sasaki (Miss.)
E-mail: hakodate2021@tsc.u-tokai.ac.jp
Phone: +81-463-58-1211 ex 2773
Office hour 9:00-17:00 JST
8. Useful Information
Link to the program flyer:
http://150.7.249.43/wp_administ/wpcontent/uploads/2021/01/%E3%83%9D%E3%82%B9%E3%82%BF%E3%83%BC.jpeg
Link to the previous program 2018 “Vladivostok Educational Cruise”:
https://youtu.be/M4y_LJSCl3U3

Frequently Asked Questions (HaRP)Q）In case the program will be cancelled, what criteria will be used to make the decision and when theinformation will be announced?
A) The goal of this program is a student exchange between Japan and Russia, so it is necessary for thenumber of Japanese and Russian students participating to be approximately equal. Currently (as of May
1st) Japan is denying entry to foreigners from different countries including the Russian Federation. If
this situation continues, citizen of the Russian Federation or Student of any citizenship (except Japan)
enrolled at University of the Russian Federation who are already in Japan will become the target groupfor this program. The final decision about implementation of the program will be made by the end ofJune in accordance with the terms of number of participants from both countries and the epidemiologicalsituation in Japan.

Q）What measures will be taken before and during the program in terms of preventing the spread ofCOVID-19 infection?
A) All participants will take a PCR test in 72 hours before the start of the program (PCR test fee will
be covered by Tokai University). Also, after participants arrive at the meeting point, they will be asked
to take a second PCR test and stay in a designated hotel for 24 hours before the start of the program (allcosts will be covered by Tokai University). During the period of the program, one nurse and one publichealth nurse will be onboard to constantly monitor the health management of the participants.

Q) What protocols will be used in the case of detection of COVID-19 infected onboard?
A) In case of any injury or illness, not limited to COVOD-19, the onboard public health nurse andregular nurse will be first to respond. If there is a suspicion of an infection, contact with all other onboard
members will be prevented through the isolation of the infected person in the onboard medical room or
the isolation room prepared in advance. Furthermore, if it is determined that it is difficult to respondonboard, depending on the place of navigation, the vessel will head to the destination port or urgently
enter an appropriate port and take necessary measures under the direction of the health center that has
jurisdiction over the area. In that case, the program will be cancelled immediately. Return transportation
will depend on the location at that time.

4Q) Will there be time for sightseeing or to meet friends in Hakodate during the program period?
A)

As this program is an educational training trip, basically free time is not considered at the land-based part of the program from the viewpoint of measures against COVID-19. Lectures and fieldwork
are the main activities during the land-based part of the program. However, there will be free time during
the onboard part of the program.

Q) Is it necessary to participate in all program activities during the implementation period?
A)

Yes, except for health or other special reasons, participation in all activities including pre-training

is mandatory.

Q) Is it possible to participate in only one part of the program (one way to Hakodate or Tokyo)?
A)

Participation in all parts of the programs is an indispensable condition for application. All

participants must commit to participation in the program if the educational cruise will be cancelled andreplaced by an online program.

Q) What about transportation costs? What costs are the responsibility of the participants?
A） It will depend on the status of student in Japanese University. Some students may receive financial
support for local transport expenses to the designated meeting point (August 9) and from a port call(August 16). Results will be announced with final decision announcement. Other costs, such astransportation in Hakodate and meals during the land-based part of the program, will be covered by theparticipants.

Q) Is it possible to participate in the program if the English language level of the participant is nothigh?
A） Yes, it is more important to have a desire to participate and express opinions in group discussions
than to have high-level English.

Q) What selection criteria will be used to choose the participants?
A） Evaluation of the application documents and selection of the final participants will be conductedby Tokai University. First screening is based on the documents (eligibility checking, motivation

5essay, etc.), and online interviews in English will be given as the second screening to all the applicants
who pass the first screening.

Q) Is there Japanese language translation or support during lectures?
A） Lectures will be conducted in English, so there will be no support such as interpreting. In termsof daily life, we will provide support in English and Japanese on a case-by-case basis.

Q） If a participant’s PCR test is positive, what will happen?
A） For this program, all participants must take two (2) PCR tests, the first72 hours before and thesecond 24 hours before the start of the program. If one of the PCR tests is positive, participation in theprogram is impossible. In that case, the participant is prohibited to board and should follow theinstructions of the health center. The participation fee will be refunded in a few days.

Q） What is the method of collecting the participation fee, the time of collection, and theavailability of refund in case of cancellation?
A)

After the announcement of results of the selection, the staff in charge will send all necessary

documents and instructions. After receiving them, participants must transfer their participation fee tothe specified bank account by the deadline. The cancellation fee will be refunded in full only if theeducational cruise will be cancelled by Tokai University. Refund of the participation fee due topersonal reasons after payment is completed is not possible.

Q） Will Tokai University provide travel insurance for all participants?
A） Tokai University will enroll all the participants in a group insurance plan. Details of theinsurance plan will be explained later. If participants feel that the group insurance plan is insufficient,
they can purchase additional insurance with their own money.

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