OIST Graduate University
Policies, Rules & Procedures
Authority:⚫ Approved by the President⚫ Labor Standard Act⚫ Labor Contract Act⚫ Act on Securing, Etc. of Equal Opportunity and Treatment between Men andWomen in Employment⚫ Act on the Welfare of Workers Who Take Care of Children or Other Family
Members Including Child Care and Family Care Leave⚫ Act on Special Measures Concerning the Improvement of Establishing Working
Hours, etc.

Chapter 32 Work Schedules and Breaks
32.1 Policy
The OIST Graduate University (the University) establishes the regular work schedule,breaks, and holidays. To accomplish the business objectives of the University, allemployees are expected to be punctual and dependable in their attendance.
32.2 General Considerations
The University recognizes the importance of balancing work and family life, andsupports employees by granting special accommodation of work schedule asappropriate, including flexible work schedules as well as exemption from (andrestrictions on) overtime and late- night work, in keeping with relevant laws andregulations.
Furthermore, the University requires that administrative meetings (e.g., Senior Level
Executive, Divisional, Sectional and Committee meetings) and mandatory researchmeetings be scheduled, and concluded, within regular business hours (9:00 – 17:30).
However, emergencies and/or exceptional circumstances may be dealt with outside ofusual business hours.
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Time for Childcare (32.3.1.2)
Shortened Working Hours for Childcare and Nursing Care (32.3.1.3)
Working Hours for Pregnant and Nursing Employees (32.3.3.1)
Limitations on Unscheduled Work for Childcare (32.3.3.2)
Limitations on Overtime Work for Childcare and Family Care (32.3.3.3)
Limitations on Late-Night Work for Childcare and Family Care (32.3.3.4)

1ch32_work-schedules-and-breaks_en_20221001_cl32.3 Rules
32.3.1 Work Schedules and Rest Period
32.3.1.1 Working Hours, Rest Period and Scheduled starting and finishing times.
Details are described in Article 21, Rules of Employment and Article 20, Rules ofEmployment for Part-time Employees.
32.3.1.2 Time for Childcare
Details are described in Article 42, Rules of Employment and Article 36, Rules ofEmployment for Part-time Employees.
32.3.1.3 Shortened Working Hours for Childcare and Family Care Details aredescribed in Article 48 and Article 56, Rules of Employment and Article 42 and 50,
Rules of Employment for Part-time Employees.
32.3.1.4 Flextime System
Details are described in Article 29, Rules of Employment.
32.3.1.5 Variable Working Hour System
Details are described in Article 30 and 31, Rules of Employment.
32.3.2 Holidays
Details are described in Articles 22, 23 and 24, Rules of Employment and Article 21
and 22, Rules of Employment for Part-time Employees.
32.3.3 Overtime and Holiday Work
Details are described in Article 26, Rules of Employment and Article 24, Rules ofEmployment for Part-time Employees.
32.3.3.1 Working Hours for Pregnant and Nursing Employees
Details are described in Article 41, the Rules of Employment and Article 35, theRules of Employment for Part-time Employees.
32.3.3.2 Limitations on Unscheduled Work for Childcare and Nursing Care
Details are described in Article 49 and 57, Rules of Employment and Article 43 and51, Rules of Employment for Part-time Employees.
32.3.3.3 Limitations on Overtime Work for Childcare and Nursing Care Details
are described in Article 50 and Article 58, Rules of Employment and Article 44 and52, Rules of Employment for Part-time Employees.
32.3.3.4 Limitations on Late-Night Work for Childcare and Nursing Care Details
are described in Article 51 and Article 59, Rules of Employment and Article 45 and53, Rules of Employment for Part-time Employees.

2ch32_work-schedules-and-breaks_en_20221001_cl32.3.4 Reporting for Work, Absence and Punctuality
Details are described in Article 25, Rules of Employment and Article 23, Rules ofEmployment for Part-time Employees.
32.3.5 Business Trips and Working Outside the WorkplaceDetails are described in Article 32, Rules of Employment and Article 26, Rules ofEmployment for Part-time Employees.
32.3.6 External Professional Activities
Details are described in PRP Chapter 22 and in the Rules for External ProfessionalActivities.
32.4 Responsibilities
32.4.1 Employees
All employees must report information regarding attendance, absence, lateness,leaving early, and business trips to their immediate supervisor on the System asnecessary.
32.4.2 Supervisors
Supervisors must be well aware of the attendance status of their subordinates andmust give them necessary guidance and instruction.
32.4.3 The Human Resource Management Section
When special accommodation of work schedule is requested, the Human Resource
Management Section must respond to the applicant’s requests promptly afterascertaining their eligibility.
32.4.4 The Employee and Labor Relations Section
The Employee and Labor Relations Section is responsible for monitoring
implementation of the special work schedule accommodations specified in this
Chapter and for ensuring that applicants and recipients of such accommodation do
not experience discrimination or harassment.
32.5 Procedures
32.6 Forms
See HR website
32.7 Contacts
32.7.1 Policy Owner
Vice President for Human Resource (VPHR)
32.7.2 Other Contacts:
HR Management Section
Employee and Labor Relations Section
3ch32_work-schedules-and-breaks_en_20221001_cl32.8 Definitions
32.8.1 Holidays
Holidays are the days when employees have no work obligations.
32.8.2 Child (Japanese laws and regulations shall be applied.)⚫ Natural child⚫ Legally adopted child
32.8.3 Condition Requiring Care and the Applicable Family Member
Details are described in Article 52.1, Rules of Employment and Article 46.1, Rules ofEmployment for Part-time Employees.

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