Overseas Selection for International Students

Application Guidelines for
Enrollment in October 2022

Graduate School of Environmental and Life Science(Doctor’s Course)

OKAYAMA UNIVERSITY

Policies for Graduate Education（Diploma Policy, Admission Policy, Curriculum Policy）
Please refer to the following website about the Policies for Graduate Education. https://www.gels.okayama-u.ac.jp/profile/3_policy_en.html

I Admission Quota
Division

Quota
October 2022

Environmental Science

A Few

Agricultural and Life Science

A Few

II Eligibility for Application
Those to whom all the following provisions are applicable:
1. Those to whom the following items are applicable, or are expected to be applicable by September 202
2.
(1) Have a master’s or professional degree.
(2) Have been awarded a degree equivalent to a master’s degree or professional degree abroad.
(3) Have completed the program at United Nations University and have been awarded a degree equivalent to amaster’s degree.
(4) Are deemed to have academic ability equal to or greater than that of a master’s degree holder by the
Graduate School and who have reached the age of 24.
2. Those who are foreign citizens who live outside Japan and who are unable to come to Japan to take their entrance
examinations (except citizens and permanent residents of Japan).
3. Those who are expected to obtain a visa status of “Student” stipulated in the Immigration Control and Refugee
Recognition Act after being enrolled in the Graduate School.
4. Those who were recommended by the schools from which they graduated as being particularly excellent in both
personality and academic ability.

Note 1. “Those who are deemed to have academic ability equal to or greater than a master’s degree holder by the Graduate
School” specified in item 4 of Provision 1 refers to applicants who passed the document screening that the Graduate
School provides as the screening of the eligibility for application. (See III Individual Screening of Eligibility for
Admission in Eligibility for Application.)
Note 2. We withdraw permission for admission for those who applied as a prospective degree holder but who failed to beawarded the degree by September 2022.
Note 3. Those “who live outside Japan and are unable to come to Japan to take their entrance examinations”
specified in Provision 2 include people who are staying in Japan at the time of application but depart fromJapan because their duration of stay expires by the end of July, 2022.

III Individual Admission Eligibility Screening in Eligibility for Application
For those applicants for admission who fall under item 4 of Provision 1 specified in the previously described II
Eligibility for Application, we conduct individual admission eligibility screenings for the approval of admission
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eligibility before application. The applicants must submit the documents required for the admission eligibility
screening specified in Provision 2 to the Graduate School Section, Academic Affairs Division, Graduate School of
Natural Sciences by each deadline stated in Provision 1.
1. Submission Period of Documents for Admission Eligibility Screening
Enrollment
October 2022
Enrollment

Submission Period

First Submission Period

May 9, 2022 to May 10, 2022

Second Submission Period

May 25, 2022 to May 26, 2022

2. Documents Required for Admission Eligibility Screening
Documents Required for Admission Eligibility
Remarks
Screening〈1〉Form of Eligibility for Application
Use the forms prescribed by the Graduate School ofEnvironmental and Life Science.
〈2〉Record of Academic Performance

Use the form prescribed by the Graduate School ofEnvironmental and Life Science.
(Briefly describe objective findings from research results
relevant to the field of major.)
With regard to academic papers, attach an offprint or a
copy and attach a summary or abstract for researchpresentations.

〈3〉Certificate of Research Participation

Use the form prescribed by the Graduate School ofEnvironmental and Life Science.
(The form must be completed by the institution withwhich the applicant is affiliated.)〈4〉 Academic Transcript(of last completed education)

Submit a transcript issued by the president of the final
school from which the applicant graduated.

〈5〉 Graduation Certificate(of last completed education)

Submit a graduation certificate issued by the presidentof the final school from which the applicant graduated.

〈6〉Qualifications and Licenses

Submit copies of licenses relevant to the field of majorthat might be of some help.
(Make A4-sized photocopies with brief explanations.)

Note1. All of the documents mentioned above must be prepared in English, in principle. (When English is not your native
language, attach English translations.)
Note 2. Documents <1>, <2>, <3>, <4>, and <5> must be submitted in ORIGINAL. For documents<4> and <5>, a copy ofthe original document verified by the issuer is acceptable.
Note 3. The result of the Admission Eligibility Screening will be notified through your prospective supervisor.

Enrollment

Date of notification of screening result

October 2022

First Submission Period

May 25, 2022

Enrollment

Second Submission Period

June 22, 2022

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IV Application Procedures
1. How to Apply
Applicants must complete all the procedures described in items 1 through 3 below:(1) Before preparing documents for application, applicants must directly contact a prospective supervisor at
Graduate School of Environmental and Life Science by such as email, consult about research and education
after enrollment, obtain approval to take the examination, and receive a copy of “Letter of Informal
Acceptance by Prospective Supervisor”. With regard to prospective supervisors at Graduate School ofEnvironmental and Life Science, please visit the Website of the Graduate School of Environmental andLife Science below:
https://www.gels.okayama-u.ac.jp/en/profile/index.html(2) Pay the entrance examination fee after having obtained the approval by the prospective supervisor. (Except
those who are exempted from the payment.)(3) Send all the documents for application by mail to arrive no later than each date stated in “2 Application
Period”.
2. Application Periods
Enrollment
October 2022
Enrollment

Application Periods

First Application Period

May 27, 2022 to June 6, 2022

Second Application Period

June 23, 2022 to July 6, 2022

3. Address for Submission of Documents
Graduate School Section
Academic Affairs Division
Graduate School of Environmental and Life Science
Okayama University
3-1-1, Tsushima-naka, Kita-ku, Okayama 700-8530, Japan
4. Notes on Application(1) No change shall be permitted after submission in terms of the contents of the documents submitted.
(2) No document shall be returned for any reason after the application documents are accepted.
(3) Application with incomplete application documents or shortage of examination fee shall not be accepted.
(4) Please note carefully that admission might be withdrawn even after enrollment if the contents of thesubmitted documents are found to include false entries.
(5) Certificates issued under the former name, which differs from the name written on the application form areuseful. However, in such case, attach a document (in any form) with the date of name change and the newand the former name, which are written personally by the applicant.
5. Documents Required for Application
Documents Required for Application〈1〉Application for admission
Curriculum Vitae (CV)Remarks
Use the forms prescribed by Graduate School of Environmental andLife Science.
Affix a photograph (4 cm long × 3 cm wide, upper body, noheadwear, facing forward, taken within the three months before
application) on the prescribed space on the “Application foradmission.” Before affixing, write your nationality, name and thename of major desired on the back of the photograph.

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〈2〉Entrance Examination Fee

30,000yen(handling fees will be charged separately)
Please refer to “Paying for Entrance Examination Fees”
below and pay the entrance examination fee by 17:00(Japan time) on the last day of the application period on“Payment for Entrance Examination Fee website".
In addition, please be sure to choose "Credit Card" forpayment method. Other payment methods cannot use
from overseas.
After confirming the payment of the entrance examination
fee, print "Certificate of Entrance Examination Fee
Payment" and attach it to the prescribed section of theprescribed form.
Paying for Entrance Examination Fees
https://www.gels.okayama-u.ac.jp/up_load_files/freetext/kenteiryo/oversea_eng.pdf

Payment for Entrance Examination Fee website
https://e-apply.jp/n/okayama-payment-eng

If you could not pay by the payment method above, contact
Graduate School Section, Academic Affairs Division,
Graduate School of Natural Sciences.

Refund of Entrance Examination Fee
The entrance examination fee paid is not refundable for any reason,
except in the following cases:a) Entrance examination fee was paid, but application was notmade (application documents were not submitted or not
accepted.)b) Entrance examination fee was accidentally transferred twice.
c) Those applicants who are Japanese-government sponsored
students need not pay the entrance examination fee, in
principle. However, in the case in which the period of theirscholarship ends by September 30, 2022, , the payment of theentrance examination fee is required. When the extension of
the scholarship period is approved, the entrance examination
fee will be refunded.
〈3〉University

Graduation
Certificate
Transcript

Submit certificates issued by the university from which you
graduated.

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〈4〉(Prospective)
Graduate
SchoolCompletion
Certificate
Transcript〈5〉 Copy of Papers Submitted〈6〉 Research Plan Document

Submit certificates issued by the graduate school which you
graduated (or will graduate).
a) Master’s thesis or an equivalent research paper (in English)b) List of research achievements after earning the Master’s
degree and one or two representative papers of them (ifapplicable).
Use the form prescribed by Graduate School of Environmental andLife Science.

〈7〉 Document Certifying English
Language Ability(TOEIC®,®
TOEFL-iBT , etc.)

When you have not taken TOEIC®, TOEFL-iBT®, or other tests,
submit a certificate of English ability issued by the graduate school,etc. from which you graduated.

〈8〉Copy of Passport or
Copy of Family Registry or
Certificate of Citizenship in HomeCountry

Submit a copy of the page of passport which can confirm the name,the date of birth, etc..
If not possessing the passport, please submit the certificate which is
acquired copy of the family register or citizen membership, etc. inyour home country.

〈9〉Letters ofForm 1
Recommendation
Addressed to theForm2
President〈10〉Letter of Acceptance by
Prospective Supervisor

Use the form prescribed by Graduate School of Environmental andLife Science.
Check the description on each form for the person who to prepare theletter of recommendation.

Contact to your prospective supervisor at Graduate School ofEnvironmental and Life Science to prepare the document. Submit a
copy of the letter written by a prospective supervisor

Note 1. All documents to be submitted must be prepared in the same size (preferably A4 size) and be typewritten.
Note 2. We do not accept documents that are incomplete, not written completely and accurately, or which are received after
the deadline for submission.
Note 3. Documents <1>, <3>, <4>, <6>, and <9> must be submitted in ORIGINAL. For documents<3> and <4>, a copy ofthe original document verified by the issuer is acceptable.

The previously described documents must be prepared in English, except〈10〉. (When English is not yournative language, attach English translations.)
6. Purpose of Use of Personal Information
Application documents submitted and personal information written on them are used for affairs related theselection of entrants.
However, regarding entrants, we use their personal information written on the application form, including
name, gender, date of birth, current address, and schools graduated from, as registry data for basic student
information in the academic affairs system at Okayama University.
In addition, successful applicants’ personal information, examinee number and name (kanji/ kana), are used forthe clerical systems for tuition fee debt management and tuition fee waiver at Okayama University.
When application for admission fee waiver, postponement of admission fee collection, tuition fee waiver, orvarious scholarships was made, the applicant’s entrance examination results and academic transcript might beused to handle academic ability judgment related to affairs such as postponement of admission fee collection.
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V Methods for Selection of Entrants
Selection of entrants shall be made based on document screening and pass or failure is determined.

VI Announcement of Successful Applicants
Enrollment

Date of Announcement

October 2022

For the First Application Period

June 24, 2022

Enrollment

For the Second Application Period

July 29, 2022

A letter of acceptance and others will be sent to successful applicants themselves dated on the day of theannouncement described above.

VII Admission Procedures
1. Method of Admission Procedures
Details will be informed separately by your supervisor with a letter of acceptance.
2. Period of Admission Procedures
The period of admission procedures has been scheduled as follows:
Enrollment
October 2022 Enrollment

Period of Admission Procedures
September 16, 2022 to September 20, 2022

VIII Other
1. Admission Fee and Tuition Fee (Applicable only for self-supporting international students. Foreign-government
sponsored students must pay.)
Admission fee: 282,000 yen (expected amount)
Tuition fee: 267, 900 yen (for half a year); 535,800 yen (for a year)※ When the amount was revised at the time of admission or while at school, the new amount will be applied fromthe time of the revision.

2. Study Assistance
For self-supporting international students, we have systems as part of study assistance: admission fee waiver,postponement of admission fee collection, tuition fee waiver, and various scholarships.
If your academic achievement, income, etc. meet the requirements, then you may apply for admission fee
waiver, postponement of admission fee collection, and tuition fee waiver and have a full or half waiver.
When your academic achievement, income, etc. meet the requirements, you may apply for various scholarships
and receive scholarship benefits.
3. Notes
It is recommended that international students have sufficient knowledge of the climate, weather, and customs
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of Japan as well as the situation of the university in advance before coming to Japan.
Education and research activities will be conducted mainly in Japanese language. Consult with your desired
supervisor in advance if you wish to have guidance in English.
In everyday life, you will need Japanese language skills. It is also desired that candidates have studied Japanese
language.
Okayama University has a Japanese language course for international students. Please take the course if you
like.
4. Security Export Control System
Okayama University has established the “Security Export Control Regulations of Okayama University” under
the Security Export Control System based on the “Foreign Exchange and Foreign Trade Act (FEFTA)”, andconducts strict screening when accepting foreign students.
If you are subjected to this regulation or FEFTA, you may not be accepted or your desired research activities
may be restricted.
For details concerning the Security Export Control System in Japan, please refer to the following website.
URL； https://www.meti.go.jp/policy/anpo/englishpage.html
5. For more details about the application, please contact the following offices by e-mail.
(1) Inquiry about application, major field, and supervisor, etc.:
Graduate School Section
Academic Affairs Division
Graduate School of Environmental and Life Science
Okayama University
E-mail: agf8576@adm.okayama-u.ac.jp(2) Inquiry about scholarship, dormitory, etc.:
International Affairs Department
Okayama University
2-1-1, Tsushima-naka Kita-ku, Okayama 700-8530, Japan
Fax: +81-86-252-5022 (from overseas)
Fax: 086-252-5022 (from inside Japan)
E-mail: housing@cc.okayama-u.ac.jp (Dormitory)
istudent@cc.okayama-u.ac.jp (Scholarship)

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