ACTIVITY REPORTHOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIA

Data Period:
October 2021 – March 2022

IPB UNIVERSITYINDONESIA
2022

I.

PREFACE
Hokkaido University Liaison Office in Indonesia (LO Hokudai) was established onJune 2nd, 2017, and the office officially opened on January 23rd, 2018. Hokudai LO is
located in IPB University, Gedung Pascasarjana Dramaga Campus R-200, Bogor 16680,
West Java, Indonesia. The presence of LO Hokudai provides information and services
regarding Hokkaido University to Indonesian students and academic staff. The office
opens every weekday (09.00 am - 04.00 pm) and closes on the weekends or Indonesianpublic holidays.

II.

ACTIVITY IN HOKKAIDO UNIVERSITY LIAISON OFFICE IN
INDONESIALO Hokudai assists prospective students and academic staff with any inquiries

regarding Hokkaido University, including degree programs, research opportunities,
summer school programs, student exchange programs, scholarship programs, and otherrelated educational programs in Hokkaido University. The recapitulation of daily
activities in the Hokkaido University Liaison Office in Indonesia from October 2021 toMarch 2022 is shown in Table 1.
Table 1 Activity of LO Hokudai in Indonesia Period of October 2021 – March 2022
設置国(Country)

インドネシア(Indonesia)

連携先Corporate

責任部局(Responsible
Department)
活動期間(Activity Period)
日付(Date)
October 2021

農学研究院
責任教員
Agricultural(Responsible
Research Institute
Teacher)
October 2021 - March 2022

ボゴール農業大学(IPB University)
Dr. Maria Stefanie
Dwiyanti

活動内容 (Activities)
1. New volunteers recruitment and orientation
2. Mawlid Al-Nabi greetings on Instagram
3. Appreciation to HUPF Awardee from IPB University(Ms. Hagia)
4. Shared information about MJSP opening for registration
5. Youth Pledge greetings on Instagram
6. Shared about Life Science Course Program Info Session

November
2021

December
2021

January 2022

February 2022

7. Coordination for PARE Spring 2022 Program
8. Updated the announcement board with available
opportunities
1. Shared about Life Science Course Program Info Session
2. Farewell party for Ms. Nanda dan welcoming party for
new volunteers
3. Coordination for PARE Spring 2022 Program
4. Shared information about ISP Opening for Registration
5. Updated the information on the announcement board
regarding available opportunities
6. Provided consultation for prospective students applying to
the Hokkaido University President’s Fellowship
1. Updated volunteer’s schedule about public activity
restriction level reduction
2. Shared information about PARE Spring 2022 Program
3. Internal sharing session with HUPF Awardee from IPB
University (Ms. Hagia)
4. Sent gratitude letter to Global Career Design Committeein Hokkaido Universities
5. Online meeting for preparation of PARE Spring School2022
6. Sent Season’s Greetings message to partners andcolleagues
7. Compiled photos to make the compilation of 2021
activities
8. Provided consultation for prospective students applying to
the Hokkaido University programs through email, direct
messages on Instagram, or directly in the office.
1. Planned the celebration for LO Hokudai in Indonesia
anniversary
2. Celebration of LO Hokudai in Indonesia’s 4th
Anniversary
3. Shared information about HUSTEP
4. Online Meeting for Preparation of PARE Spring School2022
5. Provided consultation for prospective students applying to
the Hokkaido University programs through email, direct
messages on Instagram, or directly in the office.
1. Shared information about the Modern Japanese Study
Program
2. Prepared the HU Alumni Webinar 5
3. Prof. Hanny attended the Hokkaido University Global
Vision 2024 Kick-off SymposiumMarch 2022

4. Published the selected participants from Indonesia for
PARE Spring School 2022 on Instagram
5. Agreed to support HISAS 17 as media partner
6. Online meeting for preparation of PARE Spring School2022
7. Provided consultation for prospective students applying to
the Hokkaido University programs through email, direct
messages on Instagram, or directly in the office.
1. Shared information about Transdisciplinary Life Science
Course / Division of Soft Matter of Graduate School ofLife Science Info Session
2. Shared information about the opening of the HSI 2022
website3. Shared information about PARE Summer School 2022
4. Participated as group assistant for PARE Spring School
2022 participants hosted by IPB University
5. Delivered food donation from AMBISI (the association of
IPB University alumni batch 15)
6. Provided consultation for prospective students applying to
the Hokkaido University programs through email, direct
messages on Instagram, or directly in the office.
7. Contacted selected participants for PARE Summer School
2022 from Indonesia for publication in social media
8. Registered for the Scholarship Expo, held by IPB Virtual
Fair 2022.

As mentioned in Table 1, the activities at Hokkaido University Liaison Office inIndonesia are mainly related to promoting Hokkaido University programs to visitors,
supporting Hokkaido University's collaboration program with the alumni association,
Indonesian institutions, and completing administrative tasks. Information about the
Hokkaido University program and available opportunities for students were published on
the information board and LO Hokudai 's Instagram account. During the pandemic, allactivities inside the office followed the safety and health protocol recommended by the
Ministry of the Health Republic of Indonesia.

III.

OPERATING HOURS
The daily operation of the Hokkaido Liaison Office in Indonesia is supported byvolunteers consisting of a professor, students (graduate and undergraduate), and alumni

of IPB University. The volunteer composition of the Liaison Office from April 2021 toSeptember 2021 is described in Table 2. Due to the completion of the study period at IPB
University, one volunteer has resigned, and new recruitment of volunteers was opened forthe alumni of the PARE Program. The updated volunteer composition is shown in Table
3.

Table 2 The Composition of Volunteers at LO Hokudai August 2021 - September 2021
No

Name

StatusPosition

Duty

1

C. Hanny Wijaya

Professor

Head of LO

Manage the

Hokudai

operations of LO
Hokudai

2

Riska Fatmawati

Alumni

Volunteer

Treasury

3

Nanda Nurfaizah

UG

Volunteer

Secretariat

UG

Volunteer

Administration and

Fasya
4

Putu Cathay

Volunteers Schedule

Table 3 Updated Composition of Volunteer at LO Hokudai October 2021 - March 2022
No

Name

StatusPosition

Duty

1

C. Hanny Wijaya

Professor

Head of LO

Manage the

Hokudai

operations of LO
Hokudai

2

Riska Fatmawati

Alumni

Volunteer

Treasury

3

Putu Cathay

UG

Volunteer

Secretary

4Belangie Tuahte Gundala

G

Volunteer

Administration andVolunteers Schedule

5

Rista Fitria Anggraini

G

Volunteer

Graphic Designer

6

Achmad Wildan

G

Volunteer

Public Relation

7

Melly Amelia

G

Volunteer

Inventory

8

Rukundo Jean d’AmourG

Volunteer

Merchandiser*) UG = Undergraduate student, G = Graduate Student

Each volunteer is assigned to a schedule mentioned in Appendix 1 (Volunteer’s
Schedule). The schedule is applied for the presence of volunteers in the office during
working days. During the pandemic of Covid-19, only a maximum of two volunteers
were allowed to be present in the office. The Enforcement of Restrictions on Community
Activities has shifted some administrative tasks and coordination into online activities,
mainly through Zoom Meeting from home. The operating hours of every volunteer are
shown below.

Figure 1 Volunteer Operating Hours in October 2021 - March 2022

IV.

VISITORS OF LIAISON OFFICE
LO Hokudai has been open since the end of July 2021 for visitors by following thehealth protocol. The number of visitors has grown since October 2021, with the openingof registration to some programs at Hokkaido University. Most of the visitors wereinterested in applying for their Master's or Doctoral Degree with the available scholarship.
LO Hokudai provided assistance and guidance for visitors regarding their application,
especially on the steps of reaching their prospective supervisor.
Aside from the offline visit, LO Hokudai also received some messages throughemail and direct messages on our Instagram account. The Instagram account of LO
Hokudai has grown to 762 followers by March 2022 compared to 626 followers in
September 2021. The questions from visitors on social media are primarily similar tooffline visitors regarding scholarship programs at Hokkaido University. From January toMarch 2022, LO Hokudai's Instagram account has reached some followers from various
locations in Indonesia: Jakarta, Bogor, Bekasi, and Depok, with most followers being 2534 years old.

Figure 2 Visitors of LO Hokudai during October 2021 - March 2022

Figure 3 Visitor's Purpose of Visit during October 2021 - March 2022

Figure 4 @hokkaidouni_lo_id Instagram Account InsightV.

THE 4TH ANNIVERSARY OF HOKKAIDO UNIVERSITY LIAISONOFFICE IN INDONESIA
So far, the Hokkaido Liaison Office in Indonesia has played an essential role indisseminating, providing, and sharing various information related to continuing studies at
Hokkaido University. Of course, the establishment of the Hokkaido University Liaison
Office in Indonesia cannot be separated from the role of many parties, especially thecohesiveness and cooperation of the volunteer staff. As a family and part of Hokkaido
University, the fourth-anniversary celebration of the Hokkaido University liaison office
was held on January 24, 2022.
The Hokkaido Liaison Office in Indonesia birthday celebration was the firstanniversary celebration to be held offline, "One Step Forward to Better Service." This
theme is a form of gratitude and the spirit for establishing the Hokkaido Liaison Office inIndonesia that still exists today. This event was attended by Prof. C. Hanny Wijaya, theAmbassador of Hokkaido University in Indonesia, and volunteer staff, and invited
Hokkaido University alumni in Bogor to attend in person.
Several activities were carried out during this anniversary celebration: Instagram
giveaway, internal celebration, and food donation. The Instagram giveaway was held aweek before the day of the anniversary. This giveaway aimed to refresh the memory of the
Hokkaido University Liaison Office in Indonesia's Instagram followers by providing

comments in the form of hope for the future of this liaison office. The Instagram giveaway
was also a form of sharing happiness with the external community, which has provided a
lot of support for the Hokkaido Liaison Office in Indonesia.
The second series of events was the Internal Celebration, which was carried out by
cutting the tumpeng as a symbol of being grateful, and all volunteers enjoyed the meal
together. Due to restrictions in public activities during the pandemic, we couldn’t invite ourpartners and colleagues for the celebration. We sent some hampers for partners andcolleagues as a form of appreciation to the fruitful collaboration with LO Hokudai. The last
one is the JBA or Jumat Barokah (Friday Blessing) Food Donation, which distributed foodand drinks at several locations around the Dramaga Campus of IPB University. The
packages from JBA Food Charity were for students, the community, employees in the IPB
University rectorate office, and the underprivileged people around the campus.

Figure 5 Documentation of The 4th Anniversary of Hokkaido University Liasion Office inIndonesia

VI.

HOKKAIDO UNIVERSITY GLOBAL VISION 2040 KICK-OFFSYMPOSIUM
Hokkaido University held the symposium focusing on the “International Strategyof Hokkaido University toward the Year 2040 – Global Vision 2040”. The symposium
invites the key actors, alumni, and students of Hokkaido University to share their thoughtson the actions expected to be executed by Hokkaido University to achieve the 2040 vision.
Prof. C. Hanny Wijaya was invited as the Hokkaido University Ambassador among all
speakers. The event was held offline on February 17th, 2022, for the speakers in Japan andbroadcasted through Zoom Meeting and Youtube worldwide.

Figure 6 Documentation from Global Vision 2040 Kick-Off Symposium

VII.

PARTNERSHIP WITH HISAS 17
Indonesian Student Association in Hokkaido (PPI Hokkaido) will host the 17th

Hokkaido Indonesian Student Association Scientific Meeting (HISAS 17) themed“Sustainable Development Goals (SDGs)-based research to support Indonesia into anadvanced nation by 2045”. As the Liaison Office of Hokkaido University in Indonesia, we
support the event as a media partner to reach the prospective participants, especiallyIndonesian researchers interested in international exposure for their research. Publicationmaterial in the form of a poster has been shared through our Instagram and bulletin boards
with some information, and follow-ups are directed to the official account of PPI Hokkaido.

The event will be held on June 11th, 2022, through the Zoom Meeting.

Figure 7 Publication material for HISAS17 on social media

VIII. HOKKAIDO UNIVERSITY ALUMNI WEBINAR #5
Hokkaido University Alumni Webinar 5 was held online on March 4, 2022,
presenting two presenters with different discussion topics. The first topic was related totransportation which was delivered by the first speaker, namely Mr. Sony Sulaksono
Wibowo, Ph.D., who brought an issue entitled Sustainable Urban Transportation after
Pandemic.
The second topic related to education was delivered by the second speaker, namely
Mrs. Sari Wulandari, S.Pd, who shared her experiences in education by bringing up the
topic Educate, Encourage, Inspire: Giving Impact on Student's Life.
Mrs. Dr. Ir Yulia Pujiastuti, MS, moderated the event. She is an alumnus of
Hokkaido University in Applied Biosciences, Faculty of Agriculture.

Figure 8 Poster and group photo for HU Alumni Webinar 5

Speaker 1: Dr. Ir. Sony Sulaksono Wibowo, M.T., M.Eng as Lecturer and Researcher ofCivil Engineering, Faculty of Civil and Environmental Engineering, Bandung
Institute of Technology.
Speaker 2: Sari Wulandari, S.Pd as English Teacher of Baitul Izzah Junior High School.
Moderator: Dr. Ir. Yulia Pujaistuti, M.S as Lecturer of Entomology, Faculty ofAgriculture, Sriwijaya University.
The Master of Ceremony (Dr. Maria Stefanie Dwiyanti) opened the event, andwelcoming remarks were presented by Dr. Kemas Zaini Thosin, a member of the HU
Alumni Association in Indonesia. The latter also officially opened the webinar event.
After the presentation, the moderator led the discussion session, which the participants
enthusiastically followed. The awarding of certificates to the speakers and moderators wassymbolically carried out by Prof. Dr. Ir. C. Hanny Wijaya, M.Agr. The following
distribution of certificates is also made for participants after the end of the event.

IX.

PARE SPRING SCHOOL 2022
PARE Spring School 2022 was hosted in Indonesia from March 6th to 17th by IPB

University. The program was followed by 29 participants from 8 consortium universities
in Indonesia, Thailand, and Japan. Every student gathered in their home country for group
discussion and site observation while connected to the Zoom meeting room for lectures andgroup presentations. “Sustainable Ecosystem Management to Improve Community
Welfare and Environment Quality” was the theme of PARE Spring School 2022 that invited
all participants to take the role in implementing sustainable environmental practices fordeveloping the community.
During ten days of the program, participants followed seven online lectures andthree days of field trips. Lecturers from consortium universities presented the online
lectures to provide valuable insights for the field trips and group presentations. The field
trips focused on identifying the condition of three rivers: Ciliwung River (Indonesia),
Toyohira River (Japan), and Ta Chin River (Thailand). All participants visited the upper,
middle, and lower streams of each river and observed the condition concerning population,
activity, resource, and environment framework. On the final day, participants presented
their ideas for tackling the problems observed in the rivers to reach the Sustainable
Development Goals (SDGs).
As the program was hosted at IPB University, volunteers from LO Hokudai weredelighted to participate as group assistants. Five volunteers from LO Hokudai, mainly thealumni of the PARE program, assisted the participants during the field observation, datacollection, and discussion for the final presentation.

Figure 9 Documentation from preparation, field trip, and hybrid program of PARE Spring
School 2022

X.

JBA: FOOD DONATION WITH AMBISIJBA or Jumat Barokah (blessed Friday) is a social movement initiated by AMBISI(the association of IPB University alumni batch 15). The community donated some food tostudents and officers around IPB University. The donations were delivered twice in March
2022. First donations of 150 food packages were given to students around the Common
Classroom Building at IPB University. Another 150 food packages were delivered to
students and officers of the Faculty of Veterinary Medicine, Animal Science, andMathematics and Natural Sciences for the second donation. Volunteers of LO Hokudai
participated in the distribution committee of the packages to the students and officers.

Figure 10 Food donation by AMBISI to students and officers of IPB University

XI.

DOCUMENTATIONS

Figure 11 HU LO Visitors

Figure 12 Internal meeting for new volunteer orientation

Figure 13 Appreciation post for HUPF awardee from Indonesia (reposted from @ico_ipb)

Figure 14 New Volunteers Welcome Party and Farewell Party for Ms. Nanda

Figure 15 Season’s Greetings for partners and colleagues of LO Hokudai

Figure 16 Internal meeting of volunteers for LO Hokudai anniversary preparation

Figure 17 Greeting card for partners and colleagues on LO Hokudai Anniversary

Figure 17 International Steering Committee Meeting for PARE Spring School 2022

Figure 18 Appreciation post for PARE Spring School 2022 participants from Indonesia

Figure 19 Social media activities

Appendix 1 Volunteer’s Schedule for October 2021 - March 2022

MONDAY

October, 2021
TUESDAYWEDNESDAY
THURSDAY
Ms. Nanda
Mr. Faisal
Ms. Cathay
CLOSED DURING PPKM
November, 2021
TUESDAYWEDNESDAY
THURSDAY
Ms. Riska
Ms. Riska
Ms. Rista
Mr. Wildan
Ms. Cathay
CLOSED DURING PPKM
December, 2021
TUESDAYWEDNESDAY
THURSDAYMORNING

Ms. Belangie

Ms. Riska

Mr. Wildan & Ms.
Riska

Ms. Cathay & Mr.
RukundoMs. Melly

AFTERNOON

Ms. Riska

Ms. Rista

Ms. Riska

Ms. Cathay

Ms. Cathay

MONDAY

January, 2022*
TUESDAYWEDNESDAY

THURSDAYFRIDAY

Ms. Belangie

Ms. Riska

Mr. Wildan & Ms.
Riska

Ms. Cathay & Mr.
RukundoMs. Melly

Ms. Riska

Ms. Rista

Ms. Riska

Ms. Cathay

Ms. Melly

Ms. Riska

Ms. Rista

Ms. Riska

Ms. Cathay

Ms. Melly

Ms. Belangie

Ms. Riska

Mr. Wildan & Ms.

Ms. Cathay

Ms. Melly

MORNING
AFTERNOONMORNINGMONDAY
Ms. Riska

MONDAY
Ms. Riska
Ms. Belangie

AFTERNOONMORNING(Odd Week)

AFTERNOON(Odd Week)

MORNING(Even Week)

AFTERNOON(Even Week)

FRIDAY
Ms. Nanda

FRIDAY
Ms. Cathay
Ms. Melly

FRIDAYRiskaMORNING(Odd Week)

MONDAY

February, 2022**
TUESDAYWEDNESDAY

Ms. Riska

Ms. Rista

AFTERNOON(Even Week)

AFTERNOON(Even Week)

MORNING(Odd Week)

Ms. Riska

Ms. Rista

Ms. Riska

Ms. Melly

Ms. Cathay

Ms. Melly

Ms. Cathay

Ms. Melly

MONDAYTHURSDAYFRIDAY

Ms. Belangie

Ms. Riska

Mr. Rukundo

Ms. Melly

Ms. Cathay

Ms. Melly

Ms. Riska

Melly; Rista; Cathay
CLOSED DURING PPKM

(Odd Week)(Even Week)

Mr. Rukundo& Ms. Cathay

Mr. Wildan & Ms.
Riska
March, 2022**
TUESDAYWEDNESDAY

Ms. Belangie

AFTERNOONMORNINGFRIDAY

CLOSED DURING PPKM

(Odd Week)

MORNING

Ms. Riska

THURSDAY

Ms. Riska

Ms. Rista

AFTERNOON(Even Week)*This schedule applies during level 2 of PPKM or lower.
** This schedule applies during level 3 of PPKM or higher.

Ms. Riska
CLOSED DURING PPKM