July 29, 2024

NU-AAS Application Checklist
Research Student Programat Graduate School / School of Engineering
at Graduate School / School of Humanities
and at Graduate School / School of Informatics

If you need the Japanese version of application checklist, please click here
Research students can pursue their research under the supervision of an academic advisor
as well as prepare to enroll in a postgraduate program at Nagoya University. Admission fora Research Student Program is conducted by each School of Nagoya University. Please
review the following application procedures and supporting documents required by theSchool in which you wish to enroll.
---------------------------------------------------------------------Graduate School / School of Engineering
Applicants applying for the April 2025 admission should submit the First Step by Friday,
September 20, 2024. Successful candidates will receive a preliminary approval by email
before Friday, November 15, 2024. Without the approval, you will not be able to proceed
to the Second Step. The Second Step should be completed by Friday, November 29, 2024.
For applicants who apply for Graduate Department of Materials Physics, please refer to ★
Note below for more information before starting your application.
Required Documents
Nagoya University has established the “Security Export Control Regulations for Tokai
National Higher Education and Research System” in accordance with Japan’s “Foreign
Exchange Trade Act”, and rigorously screens potential international students on thebasis of these regulations. In November 2021, in accordance with the clarification ofthe scope of control for “deemed exports” under the Foreign Exchange and Foreign
Trade Act (“FEFTA”), all applicants who are to study at the University will be required
to submit a “Declaration of applicable specific categories” based on the “Flowchart for
determining applicable specific categories.” In addition, some students may be1required to submit a “pledge” at the time of admission procedures. Please be aware thatapplicants who fall under any of the conditions set out in said regulations may notreceive permission to enroll at the university or may have their research activities
restricted. Details can be obtained from the following website:
https://www.aip.nagoya-u.ac.jp/securityexport (only in Japanese) Each document should be written in English or Japanese. If it is written in otherlanguage, the translated document in English or in Japanese should be attached.
<FIRST STEP>□ E1. Statement of purpose (research proposal)
Write using approximately 800 words in English or 1,500 characters in Japanese
including a research title and references.
□ E2. Official transcript(s) of academic records
Graduate students should submit academic records for both undergraduate andgraduate studies.
Note: If the transcript includes GPA information, please attach a document
explaining the GPA calculation method and submit it together.
□ E4. Letter of recommendation (designated form)□ E5. Certificate of graduation and degree (or certificate of expected graduation)□ E6. Online verification report of higher education qualification certificate or online
verification report of student record (for applicants from mainland China)(which can be obtained after register on the Chinese Ministry of Education website＜http://www.chsi.com.cn/xlcx/bgys.jsp＞)□ E7. Certificate of proficiency in the Japanese or English language (Certificate of theJapanese Language Proficiency Test, or certificate written by the applicant’sJapanese language instructor)□ E12. Application form and Declaration of applicable specific categories (designatedform) (Instructions for filling out the application form)<SECOND STEP>□ E8. Documents of Financial Proof(On uploading documents, please combine 1) and 2) or 1) to 4) documents in afile)(a) Applicant with a scholarship
1) Method of support to pay for expenses while in Japan (designated form)
2) Certificate of scholarship awarded to the applicant (for applicants who havescholarships)(b) Self-supporting applicant(b1) In case that the financial supporter is the applicant(Note: Applicants cannot become their own financial supporter if they do
not have work experience and income.)
1) Method of support to pay for expenses while in Japan (designated form)2) Statement of bank account balance of the applicant (for self-supportingapplicants)23) Certificate of employment and earning of the applicant(b2) In case that the financial supporter is the applicant’s relative/family
member1) Method of support to pay for expenses while in Japan (designated form)2) Statement of bank account balance of the applicant or financial supporter(for self-supporting applicants)
3) Certificate of employment and earning of the financial supporter (for selfsupporting applicants who have a financial supporter)
4) Certificate of kinship between the applicant and the financial supporter(for self-supporting applicants who have a financial supporter)□ E9. Copy of the information page of your passport (if you have a passport)□ E10. Copy of both sides of Residence Card (for applicants who live in Japan)□ E11. Identification photograph
Solid-color background, showing a close-up of your full head and uppershoulders. The digital data should be uploaded onto the NU-AAS online
application site. Do not wear sunglasses/tinted glasses, or headwear, unless thisis for religious or medical reasons.
□ E15. Application form for Certificate of Eligibility (for non-Japanese applicants wholive outside of Japan) (designated form)□ E16. Copy of the receipt of examination fee.
★Note: Additional information for applicants who apply for Graduate Department ofMaterials Physics:
1. Please also consider applying for the Global 30 International Graduate Program forEngineering Physics. More information about the program and admission can be foundhere.
2. Make sure to contact your prospective academic supervisor in advance before applying
for the program. Click here for information about laboratory/research group atEngineering Physics.

---------------------------------------------------------------------Graduate School / School of Humanities
First, applicants applying for the April 2025 admission should find out which department(field) within the School of Humanities your prospective supervisor is affiliated with, andcheck out which group, Group I or II, it belongs to, referring to the table shown below.

3Applicants to the Group II departments/fields should contact their prospective supervisor
directly before applying to the NU-AAS. Applicants to the Group I departments/fields do
not need to contact their prospective supervisor beforehand.
Applicants applying for the April 2025 admission should submit the First Step by 12 pm(Japan Standard Time), Friday, September 6, 2024. Successful candidates will receive
preliminary approval by email in mid-October. Without the approval, you will not be able
to proceed to the Second Step. The Second Step should be completed by 12 pm, Friday,
November 8, 2024.
Required Documents<FIRST STEP>□ E1. Research Proposal (designated form)
Write using approximately 800 words in English or 2,000 characters in Japanese
including a research title and references.
□ E2. Official Transcript(s) of Academic Records<SECOND STEP>□ E3. CV (Curriculum Vitae, designated form)□ E4. Letter of Recommendation□ E5. Certificate of Graduation (or Certificate of Expected Graduation (example form))□ E6. (For those who obtained a degree from a Chinese institution)
Credentials
Report of Diploma by China Academic Degrees and Graduate Education
Development Center (CDGDC), or Online verification report of higher education
degree certificate issued by the China Higher-education Information and StudentInformation (CHSI).
□ E7. Language Proficiency Supporting Documents□ E8. Documents of Financial Proof (or Statement of Bank Account Balance)(designated form)□ E9. Copy of the information page of your passport (If you have a passport)□ E10. Copy of Resident Record, Juminhyo-no utsushi, (For those who live in Japan)□ E11. Identification Photograph
Solid-color background, showing a close-up of your full head and uppershoulders. The digital data should be uploaded onto the NU-AAS online
application site. Do not wear sunglasses/tinted glasses, or headwear, unless thisis for religious or medical reasons.
□ E12. Admission Request Form (designated form)□ E16. Copy of the receipt of examination fee* If you are currently employed by a company and will remain employed during yourenrollment in the Research Student Program, please also submit E13 and E14.
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□ E13. Pledge by the applicant stating that s/he is applying to the university in order toreceive the education for a personal purpose (designated form).
□ E14. Pledge from a managerial representative of the company stating that the applicant
is not dispatched to the university for the business purposes of the company, andhis/her written consent for the applicant to enroll as a research student while
employed at the company (designated form).
(Table shown in next page)5

Table: Departments and Groups in the Graduate School of Humanities
Group

Field/Department Name

Field Name in JapaneseI

Linguistics

言語学

IJapanese Linguistics

日本語学

I

Teaching Japanese as a Foreign Language

日本語教育学I

Applied Japanese Linguistics

応用日本語学II

English Linguistics

英語学

I

English Literature

英米文学

I

English Language Education

英語教育学

II

Japanese Literature

日本文学

I

Chinese Linguistics and Literature

中国語中国文学

I

German Linguistics and Literature

ドイツ語ドイツ文学

I

German Cultural Studies

ドイツ語圏文化学

IFrench Language and Literature

フランス語フランス文学

II

Classics (Western)

西洋古典学

IIPhilosophy

哲学

I

Chinese Philosophy

中国哲学

I

Indian Philosophy

インド哲学

II

Cinema Studies

映像学

II

Japanese Culture Studies

日本文化学

I

Socio-cultural Change Studies

文化動態学

I

Gender Studies

ジェンダー学IMedia, Culture, and Society

メディア文化社会論

IIJapanese History

日本史学

I

Asian History

東洋史学

II

Occidental History

西洋史学IHistory of Art

美学美術史学

IIArchaeology

考古学

I

Cultural Anthropology

文化人類学

IIGeography

地理学

IIPsychology

心理学

IISociology

社会学6

---------------------------------------------------------------------Graduate School / School of Informatics
Applicants who wish to apply for the Research Student / Graduate School Research Student
Program April 2025 Admission have to submit the Step 1 Online Application by Friday,
September 20, 2024. Successful candidates will receive a preliminary approval by email
before Friday, October 18, 2024. Without the approval, applicants will not be able toproceed to the next step (Step 2). Step 2 have to be completed by Friday, October 25, 2024.

Required Documents
Each document should be written in English or Japanese. If it is written in other language,
the translated document in English or in Japanese should be attached.
<FIRST STEP>□ E1. Statement of Purpose (Research Proposal and Questionnaire) (designated form)□ For part 1 Research Proposal, write using approximately 800 words in English or 2,000
characters in Japanese including a research title and references.E2. Official
Academic Transcript(s) from most recent attended university.
□ E5. Certificate of Graduation and Degree (or Certificate of Expected Graduation(example form))□ E7. Language Proficiency Supporting Documents (Japanese and English)
Japanese refers to Japanese Language Proficiency Test N1 or N2 and English
refers to TOEIC, TOEFL iBT or IELTS.
<SECOND STEP>□ E3. CV (Curriculum Vitae, designated form)□ E4. Letter of Recommendation (designated form for Research Student ordesignated form for Graduate School Research Student)□ E8. Documents of Financial Proof (or Statement of Bank Account Balance)□ E9. Copy of the information page of your passport (If you have a passport)□ E10. Copy of both sides of Residence Card (For those who live in Japan)□ E11. Identification Photograph
Solid-color background, showing a close-up of your full head and uppershoulders. The digital data should be uploaded onto the NU-AAS online
application site. Do not wear sunglasses/tinted glasses, or headwear, unless thisis for religious or medical reasons.
□ E12. Application Form (designated form for Research Student or designated form
for Graduate School Research Student)

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