Handling Personal Information
at Membership Fitness Facilities for Mitsui Office Tenants
Mitsui Fudosan Co., Ltd. and Mitsui Fudosan Building Management Co., Ltd.
(collectively, “Companies”) are Mitsui Fudosan Group companies, and operate service forproviding fitness gyms and other facilities called “&BIZ fitness Tokyo Midtown Hibiya,”“&BIZ fitness Nihonbashi Takashimaya Mitsui Building,” “&BIZ fitness Nihonbashi
Muromachi Mitsui Tower” and “&BIZ fitness Tokyo Midtown Yaesu” (collectively“Membership Fitness Facilities for Tenants”).
The Mitsui Fudosan Group engages in various businesses, including those related to
office buildings, housing and lifestyles, retail facilities, hotels and resorts, and logistics(see the website of Mitsui Fudosan Co., Ltd. for details).
The Companies will handle your personal information collected by the Companies inaccordance with our Personal Information Protection Policy and these Terms of Use.
Regarding the security and safety management measures, please see the Handling
Personal Information on the Companies’ website.
・Mitsui Fudosan Co., Ltd.
Personal Information Protection Policy:
https://www.mitsuifudosan.co.jp/privacy_policy/
Handling Personal Information:https://www.mitsuifudosan.co.jp/privacy_policy/toriatsukai/・Mitsui Fudosan Building Management Co., Ltd.
Personal Information Protection Policy:
https://www.mfbm.co.jp/privacy-policy/
Handling Personal Information:
https://www.mfbm.co.jp/privacy/
Collection of Personal Information
1.

The Companies will collect the following information on members (“MemberInformation”) for operating the Membership Fitness Facilities for Tenants and use
the information for and only to the extent necessary for each of the purposes
described below:

For example, the Companies will collect the following information:
・Information provided to the Companies when you apply for, inquire about, ornotify any change in information or follow other procedures related to theMembership Fitness Facilities for Tenants (i.e., name, company name, address,

telephone number, email address, date of birth, gender and any and all otherinformation provided by members);
・

History of use of facilities and services provided by the Membership Fitness
Facilities for Tenants;

・Information provided when you apply for participation in events and otheractivities provided by the Membership Fitness Facilities for Tenants (i.e., name,company name, address, telephone number, email address, date of birth, genderand any and all other information provided by members); and・

History of access to the member website for the Membership Fitness Facilities
for Tenants.

2.

If your registered information changes, you will directly change the registeredinformation at the Membership Fitness Facilities for Tenants. If you fail to change
the registered information, you may not be able to receive services or otherwise incurloss or damage. The Companies will not be responsible or liable for any such loss ordamage unless it is attributable to the Companies.

Purposes of Use
The Companies and each of their group companies (which means Mitsui Fudosan Co.,
Ltd. and their consolidated subsidiaries specified in the annual securities report andother documents of Mitsui Fudosan Co., Ltd.; the same applies hereinafter) will use theMember Information only to the extent necessary to achieve the following purposes:
1.

To operate the Membership Fitness Facilities for Tenants and provide products andservices offered by the Membership Fitness Facilities for Tenants

For example, the Companies will use the information for the following purposes:

2.

•Managing the Member Information;•Operating and managing fitness gyms;•Operating and managing the member website;•Responding to inquiries from members;•Distributing and sending email newsletters and other emails;•Organizing events and seminars; and•

Taking security and emergency measures, and measures against wrongful acts.

To introduce products and services related to clothing, food, housing, entertainment
and work of members offered by the Companies and each of their group companies*
and to provide related information and benefits

For example, we will use the information for the following purposes:

•Providing information on seminars, promotional campaigns and events*;•Distributing behavioral targeting advertising (which is a way of advertisingthat analyzes the collected Member Information such as purchase history tochange advertisements presented to members based on predicted traits,
preferences and interests of members) through advertisement distributors*;
and•Providing benefits such as coupons and discounts for service.
*Includes provision of information based on traits, preferences and interests ofmembers predicted from the analysis of information such as history of provisionof services collected by the Companies or each of their group companies.
The Companies will provide information, distribute advertisements and provide
benefits as described above by telephone, letters and postcards, email
newsletters, direct mail or other means.

3.

To develop and improve products and services related to clothing, food, housing,entertainment and work of members offered by the Companies and each of theirgroup companies, and for market research and other marketing activities, survey
and analysis conducted by the Companies and each of their group companies toprovide members with better products and services

For example, the Companies will use the information for the following purposes:•Developing and improving products and services;•Conducting surveys;•Analyzing customer trends; and•Evaluating the effectiveness of sales promotion activities and establishing sales
promotion plans.

4.

To provide third parties with the Member Information for achieving the purposes
described in items 1. to 3. above

Collection of Information on Individuals
The Companies will obtain from third-party data service providers the website accessand usage history as well as results of analysis of such history, collected by such thirdparty data service providers by means of cookies, advertising IDs (unique identifier of
each user’s mobile device) or other technologies (collectively, “Cookies”), and combine
such information with the Member Information to use it for the purpose of distributing
advertisements and other marketing materials.
The Companies will also obtain from each of our group companies the website access andusage history as well as results of analysis of such history, collected by such groupcompanies by means of the Cookies, to the extent necessary for achieving the purposes
of use described in items 1. to 3. under the “Purposes of Use” above.
Provision of Member Information to Third Parties
1.

The Companies may provide each of their group companies, business partners orother third parties with the Member Information in accordance with the laws andregulations and to the extent necessary for achieving the purposes of use describedin items 1. to 3. under the “Purposes of Use” above.

2.

The information to be provided to a third party will be your name, address, telephone
number and any other information, but only to the minimum extent necessary forachieving each of the purposes of use described above.

Personal data provided to third parties may include:•

Information registered at the time of enrollment in the membership;•Information provided after enrollment in the membership;•Service usage history;•

Information provided at the time of application for participation in seminars orevents; and•Information provided upon consultation or inquiry.

Third parties receiving personal data may include:3.

•

Each of our group companies;•Service providers; and•Affiliate companies of members.

The Companies will provide third parties with the Member Information in writing
or by post, telephone, facsimile, email or electronic means and pay utmost attention
to the security and safety when delivering such information. The Companies will
encrypt the Member Information or otherwise take necessary measures when
delivering electronic data.

4.

The Companies will suspend the provision of the Member Information to third
parties when requested by the data subject. Please contact the Customer Service
Center for Disclosure, etc. of Personal Data below. Please note and agree in advancethat you may not be able to receive all or part of services when the provision of theMember Information is suspended.

Sharing of Information
The Companies will share the Member Information as follows:(1)Personal data to be shared:
Name, address, date of birth, telephone number, email address, service provisionhistory and other information
Personal data to be shared may include:• Information registered at the time of enrollment in the membership;• Information provided after enrollment in the membership;• Service usage history;• Information provided at the time of application for participation in seminars
or events; and• Information provided upon consultation or inquiry.

(2)

Persons using shared information:
Each of the Companies’ group companies(3)

Purposes of use of shared information by persons using such information:
The same as the purposes of use described in items 1. to 3. under the “Purpose ofUse” above(4)

Person responsible for sharing of information:
Mitsui Fudosan Co., Ltd.
(Company overview: https://www.mitsuifudosan.co.jp/corporate/about_us/)
Mitsui Fudosan Building Management Co., Ltd.
(Company overview: https://www.mfbm.co.jp/corporate/outline/index.html)
The personal data of members collected by the Companies will be shared with
their group companies in order to provide services to members in an integrated
manner as the Mitsui Fudosan group, and the Companies will make efforts tokeep such data up-to-date and accurate at all times.

Contractors
The Companies may appoint contractors to perform all or part of services for handlingpersonal information to provide services of the Membership Fitness Facilities forTenants.
The Companies will supervise the contractors in handling personal information.
Customer Service Center for Disclosure, etc. of Personal Data
The Companies will receive your inquiries and requests regarding correction, suspensionof use, disclosure and other uses of personal data provided in connection with theMembership Fitness Facilities for Tenants at the following customer service center inaccordance with the provisions of the Act on the Protection of Personal Information of

Japan:•Personal Information Desk, General Administration Department, Mitsui Fudosan Co.,Ltd.
https://www3.mitsuifudosan.co.jp/enquete/regulation.php?enqueteurl=dff36fe9c9aa
a8d59ce91c541168c7d0•BusinessSolution

ServicePromotion

Division,

Mitsui

Fudosan

Building

Management Co., Ltd.
Address: Mitsui Building No.2, 2-1-1 Nihonbashi Muromachi, Chuo-ku, Tokyo,
JapanTelephone number: 03-6214-1439 *Business hours: 10:00 a.m. to 6:00 p.m. on
weekdays (closed during lunch hours)

Date of revision: April 1, 2024