Instructions for Chairs and Presenters
Presenters are required to be JSME members. If you are not a member, please apply for amembership beforehand via JSME website.

For Oral Presenters
1.

PC Preview
Please register and preview your data at the PC Center at least one hour before yourpresentation.
＜ PC Center Opening Hours and Locations >Opening Hours
June 5 (Fri): 8:00-17:00
June 6th (Sat): 8:00-16:00
thLocations
Foyer, 2nd floor, G Messe Gunma・‌Please note that registration of presenters in the morning program will be given priority
between 8:00 to 9:30 on both days. Although preview can be available at the PC center,correction is not acceptable.
・‌Display, keyboard and mouse are prepared on the podium.
As the first slide will be projected by the secretariat, please operate from the second slide byyourself.
2.

Preparing Presentation Data
Please indicate if there is a COI or not on the second slide (following the title slide).
examples;
COI disclosure Information: The authors have no financial relationships to disclose.
COI disclosure Information: The authors have the following financial relationships to disclose.
Advisory role for XXX, Stockholder in XXX etc.

【If you bring your own media】
1）How to bring presentation data・‌Please create your presentation data in "Microsoft PowerPoint" and save it in a CD-R orUSB flash drive and bring them.
・‌When copying your presentation data to media, be sure to finalize the data (close thesession and close the session on the CD you used). If the data is not finalized, it will notopen by other PC which is not used the data creation.
・‌If your presentation data includes movie/video, please bring your own laptop in case of anytroubles.
2）Presentation data creating environment・‌The following OS and applications are available at the PC center.
OS: Windows 10
Application: PowerPoint 2013 / 2021
If you create your data on Macintosh, please bring your own laptop and output adapter.

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＜ Data creating environment>
Application: MS Windows PowerPoint 2013 or later
Font: Arial, Arial Black, Century, Century Gothic, Times New Roman
Symbol notation (recommended)：Symbol, etc.
Using standard fonts in Windows is recommended.
3）The resolution of the LCD projector is Full HD (1920 x 1080 pixels).
4）‌If your presentation data is linked to files of movie/video, those linked files should be also
saved in the same folder. Please confirm the operation by other PC which is not used data creation.
Windows: Windows Media Player* Note	‌In case of Windows, please make sure you have a video file that can be played using thecodecs included in the default settings of Windows 10 and Windows Media Player 12. (MP4format recommended)
Audio output is also possible.
5）Do not select "Use Presenter View" of slideshow tab in PowerPoint
6）All presentation data will be disregarded as soon as possible after the conference.
【If you bring your own laptop】
1）‌Please confirm the operation of the presentation data by other PC which is not used the datacreation.
There is no guarantee the operation in iPad, Surface, and other tablet devices. In case using
them, please use them at your own risk.
2）‌The secretariat will prepare HDMI cable connector for PC. If your laptop needs connector to convert to HDMI, please bring your own cable.
3）Please be sure to bring your own AC adapter.
4）Please deactivate screen-saver and power-saving mode in advance.
If not deactivate, the mode will be changed at the PC center.
5）Please bring backup data for your presentation.
6）‌After PC preview check, please bring your laptop to the operator's desk at the front left ofthe session room. After the presentation, it will be returned at the desk.
3.

Presentation time
All presenters start and finish punctually as scheduled in order to be proceeded sessions smoothly.
Invited Lecture: Presentation‌time differs depending on each program.
Allocation time for each appointed speaker is notified by the secretariat.
Oral presentation: 8 min. (Presentation 5 min. / Q&A 3 min.)

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令和 4 年For Poster Presenters
1.

About Poster Presentations
1）Please present your poster in the designated area.
2）‌During the presentation time, please hold your own discussion in front of your poster.
* There will be no chairperson to facilitate.

2.

Presentation/discussion and poster mounting/removal
Please put up and remove your posters at the following times.
A reception desk will be available in front of the poster room.
* ‌Posters that are still displayed after the removal time will be disposed of by the Congresssecretariat at the end of the Congress. Please note that the posters removed by Congresssecretariat will not be kept in storage and will not be returned by mail.
Mounting

3.

Poster viewing

Presentation

Removal
19:00-20:00
17:00-18:00

Friday, August 5

8:30-10:00

10:00-18:00

Odd number 18:00-18:30
Even numbers 18:30-19:00

Saturday, August 6

8:30-10:00

10:00-17:00

Odd number 13:00-13:30
Even number 13:30-14:00

Poster Preparation
Please construct your poster according to the following
size and the figure on the right.
Poster Panel Size: Height 210cm, Width 90cm
* ‌The Secretariat prepares “Presentation number” cardand tacks for putting up posters.
Presenters are required to prepare their presentation
titles, names of authors and affiliations.
Please indicate if there is a COI or not in the last part ofyour poster.
examples;
COI disclosure Information: The authors have nofinancial relationships to disclose.
COI disclosure Information: The authors have thefollowing financial relationships to disclose. Advisoryrole for XXX, Stockholder in XXX etc.

20cm

70cm

Presentation
Number* Prepared bythe SecretariatTitle, Author(s), Aﬃliation(s)Body
W90cm×H190cm

20cm

190cm

Awards for Academic Excellence
The winners of Award for Academic Excellence will be announced at the closing ceremony heldin Aug 6, 17:30.

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