To Members of the Press

Innovation for Cool Earth Forum 11th Annual Meeting
Media Coverage Guidelines
August 2024
ICEF2024 Secretariat
1. About ICEF
(1) Outline- The Government of Japanʼs Ministry of Economy, Trade and Industry (METI) and the New
Energy and Industrial Technology Development Organization (NEDO) have held
the “Innovation for Cool Earth Forum (ICEF)” annually since 2014.
- ICEF is an international forum where leaders of industry, academia and government fromaround the world gather in one location for discussions with the aim of encouraging
innovation, which is the key to measures to address the challenge of global warming.
- This year, under the main theme of Innovation for “How to Live within the Planetary
Boundaries through Green Innovation”, representatives of industry, academia andgovernment will discuss and exchange their knowledge, and experts will give lectures on
trends in social and technological innovation.
- The mission of ICEF is to promote discussion and cooperation between the participants byproviding knowledge from leading persons of each nation, and to disseminate innovations
in energy/environmental technology to a wider variety of people. ICEF will also promote
the participation of the younger generation and gender equality with the recognition that“diversity is the origin of innovation”.
(2) Dates
October 9 (Wed.) – October10 (Thu.), 2024
(3) Meeting style
Venue: The Westin Tokyo, Japan (hybrid event with online sessions)(4) Speakers
Speakers from academia, industry and government from around the world*To be posted on the ICEF website as soon as confirmed.
(5) Hosts
Ministry of Economy, Trade, and Industry (METI)New Energy and Industrial Technology, Development Organization (NEDO)(6) Co-Hosts
Ministry of Foreign Affairs of Japan; Ministry of Education, Culture, Sports, Science andTechnology; Ministry of Agriculture; Forestry and Fisheries; Ministry of the Environment(7) Institutional Partners
International Energy Agency (IEA), BloombergNEF, United Nations Industrial Development
Organization (UNIDO), International Renewable Energy Agency (IRENA)(8) ICEF website
https://www.icef.go.jp/
Please refer to the "Program" for the latest information on speakers.
(9) Range of media coverage・Viewing of the program
・Post-event press briefing（tentative）
Date:

Thursday, October 10, 2024 18:30-19:00

Venue: The Westin Tokyo, Japan 「Kaede」
Zoom (online participation)*In case of online participation, please use the chat function when questioning.
Contact person: TANAKA Nobuo, Committee Chairman, ICEF Steering Committee
UEJIMA Hiroki, Director, International Affairs Office Innovation andEnvironment Policy Bureau, Ministry of Economy, Trade and Industry (METI)*Please register in advance to attend the press briefing from following URL.
https://www.icef.go.jp/press/*Content: A summary and commentary on the statements and draft roadmap will bepresented, followed by a Q&A session.
(10) How to register for press attendance
Members of the press wishing to cover the event are requested to fill out and submit the Media
Registration Form on the ICEF official website.
Media Registration Form: https://www.icef.go.jp/press/
The Secretariat will check all registrations and may contact you if any information isincomplete.
In principle, the event will be held in English, but simultaneous English-Japanese interpretation
will be provided.
Registration Deadline: October 2 (Wed.), 2024, 17:00 (JST)*If you have not completed your registration, you will not be able to cover the event, so weask for your cooperation in meeting the registration deadline.
If you wish to request an individual interview after October 2, please contact the ICEF
Secretariat at icef-media@mail.obo.bz by 17:00 (JST) October 10, 2024.
It is prohibited to request interviews directly from the speakers or to take photographs of thespeakers outside of the sessions without permission from the organizer.

Also note that interviews may not be possible due to schedules and other factors on the dayof the event.
Participation fee: Free of charge.
Participants are responsible for their own transportation and accommodation fees.
2. Registration on the day of the event(1) Reception
Venue: In front of "GALAXY BALLROOM", B2F, The Westin Tokyo
Dates: October 9 (Wed.), 2024 8:15-18:30 (tentative)
October 10 (Thu.), 2024 8:00-18:15 (tentative)* Post-event press briefing: October 10 (Thu.), 2024 18:30-19:00（tentative）(2) Things to bring on the day- Business card
- Press ID with photo- Company armband(3) Others- Please present your business card, photo ID and company armband at the reception desk.
- ID badges for the media will be handed out at the reception desk and must be worn at all
times while inside the venue. Please return your ID badge to the reception desk when you
leave the venue.
- On the day of the event, security checks will be conducted by metal detectors. Please arrive
early to avoid congestion.
- We cannot accept substitute reporters.
3. Use of the Press Waiting Room
(1) Location"KAEDE", B1F, The Westin Tokyo(2) Dates
October 9 (Wed.), 2024 8:15-19:00（tentative）
October 10 (Thu.), 2024 8:00-19:30（tentative）(3) Others- Please bring your own computer and other equipment.
- Wireless Internet access will be available.
- Each company is responsible for the management of its own equipment brought into the press
waiting room. The organizer and Secretariat cannot accept any responsibility for theft ormalfunction of equipment.
- Food and beverages are allowed in the press waiting room. Please note that press are notallowed to have the food for speakers and general participants.
- Please take all waste home with you when you leave.

4. Session Information(1) Coverage Area
Media coverage and filming are permitted in the main venue “Galaxy”. Media seating andfilming areas are available.
For an overview of each session and speaker information, please visit the ICEF website.
https://www.icef.go.jp/program/
5. Precautions for Coverage
Media coverage will be permitted at the following venue or online on October 9 (Wed.) toOctober 10 (Thu.). Filming and photographing are allowed at all sessions and events.
・ Please be sure to carry your company armband and ID card.
・ If you have not pre-registered, you will not be admitted, in principle.
・ When filming or interviewing, please be careful not to interfere with participants or the flowline and follow the guidance of the secretariat.
・ Television cameras will be limited to one camera per company with fixed camera position.
・ Broadcasts (live) such as TV broadcasts will not be permitted.
・ When filming, photographing, or interviewing general visitors, please clearly indicate thecompany name, media, and purpose of use, and get the approval of the person, from theperspective of respecting the privacy and portrait rights. Please refrain from filming,
photographing, or interviewing the event in the lunch hall.
・ Please inform ICEF Secretariat (icef-media@mail.obo.bz) after publishing an article orbroadcasting.
6. For further information
・About programs and contents, please contact:- UEJIMA, Director,- TANIMOTO, Deputy Director,
International Affairs Office, Innovation and Environment Policy Bureau,
Ministry of Economy, Trade and Industry (METI)
Phone: +81-3-3501-1511 (Ext. 3357)
・About registration and media coverage guidelines, please contact:
ICEF2024 Secretariat (Public Relations, First Co., Ltd.)e-mail︓icef-media@mail.obo.bz