Application Form

Deadline: September 29, 2017

ENEX/SEJ/Energy Supply & Service Showcase Secretariat: c/o JTB Communication Design, Inc.
Celestine Shiba Mitsui Building, 3-23-1, Shiba, Minato-ku, Tokyo, Japan 105-8335, Japan
TEL: +81-3-5657-0762 FAX: +81-3-5657-0645 E-mail: low-cf@jtbcom.co.jp URL: http://www.low-cf.jp/eng/
We hereby apply to exhibit, fully understanding and approving the contents

Datedescribed on the website, Terms and Conditions on the back of the form.

□□□＊Please tick one from the above.
1. Handling of Personal Information□Accept (Please tick Accept , if you agree to the following.)
After reviewing the following URL (http://low-cf/east/eng/privacy̲policy.html), please tick the above to consent to the provisions
concerning the handling of personal information. Organizers: Energy Conservation Center Japan / JTB Communication Design, Inc

2. Applicant
CompanyName

The information in this ﬁeld will appear on the exhibitors list, visitors brochure and the ofﬁcial website.

Company
Address
URL

http://Department:

Contact Personfor theExhibition

Name:

TEL :

FAX :

Job Title:

IndustryTypeE-mail :□Equipment and Devices □Component □Information & Communication Technology □Facility Design□Facility Management, Building Maintenance, Consulting □Energy supply / Comprehensive services□Government / Administrative Agency □Organization, Association□Education / Researcher from University □Others

3. Co-exhibitor/Agent If you should have a co-exhibitor, you will be required to provide more detailed information at a later date.
□ We will have a co-exhibitor: Expected number of co-exhibitors ()□ We have an agent or contact person in Japan (please inform the Secretariat of their information)* Tentative information is OK.
4. Number of booth(s) and exhibition fee (tax included)◆Exhibition Space (1 space: 3m x 3m=9m2)

unit priceno. of booths

total price□ Firms¥329,076×（）booths＝￥Associations□ Public Organizations
University Labs

¥275,800

×（）booths＝￥* If you are interested in applying for an exhibitor's presentation, please inform the Secretariat.
5. Please let us know the details of your exhibition products, targets, etc.
Exhibition Products□ Tick if you will be exhibiting a new product.

Categories, industryof visitors you would
like to attend
Secretariat useDateReceipt number

Person in charge

Approved

Remarks

Ter ms & Conditio ns
1.Implementation of the regulations◆Exhibitors must abide by all the items stated hereunder in these regulations and all rules detailed in theExhibition Manual, which will be distributed at the Exhibitor Orientation Meeting for companies thathave applied to take part in the exhibition. If the organizer deems that a violation of the regulations hastaken place, the organizer shall have the right, at any time, to refuse the application to participate in theexhibit, cancel participation in the exhibition, as well as to order the removal of, or changes to, theexhibition booth, exhibit items or decorations. In such an event, the criteria and basis for the judgment of
the organizer shall not be disclosed. Additionally, any expenses paid in advance by the exhibitor shall not
be returned. In the above event, the exhibitor and related persons or parties shall not be entitled toreceive compensation for damage arising from the cancellation of their participation in the exhibit, orfrom the removal or changing of the exhibition booth, exhibition items or decorations.
2.Eligibility to participate as an exhibitor and approval of application◆Exhibitors shall be limited to corporations or organizations, etc., that have been approved by the organizer
after a screening process for the exhibition application after the closing of applications. The screening
process shall conﬁrm whether or not there are any omissions or ﬂaws in the items on the Exhibitor
Application Form and whether the content of the proposed exhibit is in accordance with the aims of theexhibition. If any of the cases listed below should be deemed to apply to the application, the receipt of theapplication may be suspended or approval to exhibit denied. In addition, the organizer shall accept noresponsibility whatsoever with regard to the results of the application screening and the criteria and basis
for the judgment of the organizer shall not be disclosed.
【Items that may result in the receipt of the application being suspended, or application denied】
・Flaws in the items ﬁlled out on the application form or a falsiﬁed application.
・Judgment that the exhibit content is not in accordance with the aims of the exhibition.
・If it is anticipated that there may be complaints from visitors or other exhibitors, etc.
・The applying exhibitor has ﬁled for bankruptcy or is subject to bankruptcy proceedings.
・The applying exhibitor is subject to legal claims, including preservation measures or forcible court execution.
・The applying exhibitor is in dispute or in trouble with customers or business partners.
・Other items that may be judged to be sufﬁciently inappropriate to allow participation in the exhibition.
◆Even after the application to exhibit has been formally accepted, if the organizer judges that the exhibitor
has infringed the Exhibition Rules, then the organizer shall have the right to cancel the participation of
the exhibitor.
3.Handling of joint displays◆In the case that applicants from two or more companies will exhibit jointly, one company shall apply as
representative and inform the Organizer at the time of application of the name of the other company andrelated information.
4.Exhibition application and invoice and payment of exhibition fees
◆At the time of application to participate in the exhibition, in addition to the Exhibitor Application Form,the exhibitor should also provide a Company Brochure and Catalog of Exhibition Products.
◆The organizer may, where necessary, request that the applicant submit any documents that may berequired to expedite the screening process for the application. In this event the exhibitor must comply
with the request from the organizer. If the documents requested by the organizer are not submitted by
the exhibitor by the appointed date, the application shall be automatically cancelled.
◆Participation in the exhibition shall be conﬁrmed through the following process: The organizer shall receive
the exhibitor application and after receipt of the application and following the due screening process, theorganizer shall forward an Exhibitor Approval Certiﬁcate and Invoice for Exhibition Fees to the exhibitor.
An exhibition contract to be concluded between an exhibitor and the organizer shall be deemed enteredinto and binding upon issuance of the Conﬁrmation Slip of Exhibition. (In the case that an application ismade on behalf of an exhibitor by an advertising agency, the Exhibitor Approval Certiﬁcate and Invoicefor Exhibition Fees shall be sent to the agency from which the application was received.)◆Please send the original version of the Exhibitor Application Form. Applicants are advised to take a copy of
the application form and any other documents for submission, and store these copies for their own records.
◆Exhibitors shall pay the exhibit fee and the associated option fee based on the invoices issued byorganizer by the date described in the invoices.
◆In the case that exhibition fees are not remitted by the deadline stipulated by the organizer, the organizer
shall have the right to cancel the exhibition application. In the case that the exhibition application iscancelled, even if payment is received after the cancellation the exhibitor shall not be permitted toparticipate in the exhibition.
5.Cancellation charges◆In principle, cancellations will not be accepted after the participation has conﬁrmed. Only when theSecretariat deems it unavoidable will cancellations be accepted, and in such cases the following penalties
will be incurred based on the date written notice of cancellation is received.
Before Sep, 29, 201750% of exhibition fee

On and after Sep, 30, 2017100% of exhibition fee◆In the case that the Exhibitor has not paid the applicable amount listed above as of the date ofmodiﬁcation or cancellation, the Exhibitor shall promptly make payment of the amount.
◆In the case that, at the time of modiﬁcation or cancellation, the amount that the Exhibitor has paid
exceeds the applicable amount listed above, the excess amount will be refunded by the Organizer.
6.Cancellation of exhibition contract◆In the event that any of the following cases apply to the exhibitor, the organizer shall be able to cancel theexhibition contract with the exhibitor without notice. In this event, if the organizer has been subject todamage, the organizer shall be able to demand compensation for damage from the exhibitor.
・Non-payment of all or part of the exhibition fees.
・Exhibition of prohibited items or failure to comply with the regulations stipulated by the organizer.
・Use of the exhibition booth for purposes other than those of the exhibition.
・In the event that any of the following apply to the exhibitor: demand to cease trading or seeking ofprotection from creditors, temporary suspension of business, forcible court execution, foreclosure sale,special clearance of assets, bankruptcy, civil rehabilitation proceedings, corporate rehabilitation
proceedings, or company liquidation.
・The exhibitor has been punished for dishonoring a check or defaulting on payment.
・The exhibitor has been punished for delinquency in payment of taxes and public dues.
・The exhibitor has caused a gross loss of trust in the organizer.
・The exhibitor has infringed these regulations or the provisions of the Exhibition Manual, which arebased on these regulations.
7.Booth Allocation◆The booth allocation will be decided by the Organizer taking into consideration the content and size ofthe exhibition, order of application, past exhibition experience, the use of heavy goods anddemonstrations. The Exhibitor must comply with the decisions made by the organizers.
◆The Exhibitor can not exchange, transfer, collateralize or sell the booth without the prior consent of theOrganizer.
◆The Organizer reserves the right to change the ﬂoor plan in order to organize admittance, for theimprovement of the efﬁciency of the exhibition or in the case of a booth cancellation. In this case, any
liability claims by the Exhibitor will not be accepted.
8.Regulations on exhibition◆Items for exhibit at the exhibition are limited to those which are in accordance with the aims andpurposes of the exhibition, for which legitimate and appropriate rights are held, and which have been
approved in advance by the organizer. If requested to do so by the organizer, the exhibitor must provide
proof of the possession of legitimate and appropriate rights to the items for exhibit. In the event it is
discovered that the items for exhibit are not based on legitimate and appropriate rights, the organizer
shall be able to order the exhibitor to halt the exhibit without notice and submit a claim for compensation
for damage.
◆The following items are prohibited for exhibit:･Items prohibited for export or import, items prohibited for sale or purchase, narcotics and otherprohibited items.
･Inﬂammable, explosive or radioactive dangerous items.
･Items that infringe industrial property rights, intellectual property rights or copyrights, or have thepossibility of infringing such rights.
･Items that use a naked ﬂame (However, this excludes items for which permission has been received
from the ﬁre department with jurisdiction over the exhibition venue).
･Items that have not been pre-approved by the organizer.
･Other items that may conﬂict with relevant laws and ordinances or be offensive to public order andmorals.

◆In the event that the exhibitor has exhibited items that are prohibited or regulated, regardless of whether
this is before or after the exhibition application, the organizer shall be able to order the exhibitor toremove the offending items and the exhibitor must comply with this order.
◆ In the event that changes are made to the exhibit content as detailed in the exhibition application form,
such as company/organization name, or products and services, these must be informed promptly in
writing to the organizer.
◆With regard to the method of exhibition and the bringing in and taking out of exhibit items anddecorations, etc., to the exhibition venue, the exhibitor must comply with the regulations laid out in theExhibition Manual supplied by the organizer.
◆The exhibitor is not permitted to exhibit items, or engage in advertising or sales activities in any location,
including aisles, etc., other than its own assigned exhibition booth. The exhibitor must not obstruct orinterfere with exhibits in neighboring booths. The organizer shall judge, at its sole discretion, whether
such obstruction has taken place and the exhibitor shall comply with the organizer s judgment.
◆The exhibitor shall not engage in activities that cause a nuisance to other companies and organizations,
including displays and demonstration with strong light, heat, odor, shaking or loud sound volumes. If theorganizer judges that a display or demonstration is causing signiﬁcant nuisance to other exhibitors, theorganizer shall be able to direct the exhibitor to cease or change the content of the display ordemonstration.
◆Exhibitors must comply strictly with all the ﬁre and safety laws and administrative regulations that apply
in the exhibition venue.
◆In the event that the organizer determines any acts to be harmful or disturbing to the visitors or otherexhibitors (such as forceful sales practices, solicitation, defamation, interfering with other s marketing
activities, fraud, or other similar activities) during or after the exhibition period, the organizer has theright to suspend an exhibit, or rule that future applications for exhibition shall be refused. The exhibitor
shall comply with the ruling of the exhibitor in such cases.
◆With regard to business consultations engaged in or contracts concluded by the exhibitor before, during
or after the exhibition, these are business dealings between the exhibitor and the other party and theorganizer shall not be held responsible in any way for such transactions. In the event that an action orfailure to act on the part of the exhibitor results in a dispute arising with a third party, the exhibitor shalltake responsibility for all costs relating to the resolution and handling of such a dispute and shall notcause disturbance or nuisance to the organizer. In addition, all damage, loss and costs (including legal
costs incurred by the organizer) incurred by the organizer relating to such a dispute must becompensated by the exhibitor immediately.
◆After receiving the approval of the organizer, the exhibitor may take photographs of the panoramic view of theexhibition venue that do not specify or single out the exhibitor s own booth or the booths of other exhibitors.
◆The exhibitor shall provide a guarantee to the organizer that printed materials or other media about theexhibited items or related exhibit items do not infringe upon the trademarks, design rights, patents,
utility model rights or any other intellectual property rights of third parties.
9.Exhibitor s Obligations◆If any third party asserts to the organizer that an exhibitor s acts related to its exhibition at infringes onsuch party s trademark right, design right, patent , utility model right or other intellectual property right,
the exhibitor shall assume the obligation to settle such dispute with such third party on its own
responsibility and not to hinder the normal and smooth proceedings of exhibition.
◆The person responsible in the case of a Group Exhibition shall assume similar obligations as speciﬁed in
the preceding paragraph for any claim concerning the infringement of intellectual property rights fromany third party against the exhibitor who is a member of the said group.
10.Announcements and PR activities◆PR activities at the exhibition and in the exhibition guide shall be, in principle, limited to exhibitors who
have applied to engage in PR activities on their application form and have been approved by theorganizer. However, in the event that PR activities by related companies and companies or organizations
within the same group or partnership take place, the approval of the organizer must be attained.
◆The exhibitor must inform the organizer in advance if it has arranged for press and media representatives
to attend the exhibition during the exhibition period to take media coverage.
11.Handling of personal and private information◆Exhibitors that acquire personal information trough the exhibition must comply with the PersonalInformation Protection Act and other applicable laws and ordinances and ensure that such information isacquired in a legitimate and appropriate manner. The purpose for which the data is to be used should bedisclosed and notiﬁed. Particularly in the case when personal information is to be provided to a thirdparty, the exhibitor should gain the prior consent of the person or body from which the information isattained.
◆The exhibitor should undertake appropriate management and administration of personal information
gained through the exhibition, using safety controls as stipulated by law.
◆In the event that the exhibitor is asked to disclose, revise, add, delete, stop usage of, or erase completely
personal information gained through the exhibition, or is subject to a complaint regarding the personal
information, the exhibitor should take legitimate and appropriate action in compliance with laws andordinances.
◆In the event that a dispute arises between the exhibitor and the person or body from which the personal
information was attained or a person acting on behalf of the person or body from which the personal
information was attained, concerning the acquisition, management and administration of personal
information attained through the exhibition, the dispute should be resolved through discussion between
the two parties. The organizer shall assume no responsibility whatsoever.
12.Damage liability◆The organizer shall not be responsible in any way for any damages or loss to persons and/or properties
arising for any reason from the use of the exhibition space by the exhibitor, its employees or any otherrelated parties.
◆The exhibitor shall make immediate compensation for any and all damages to the structures orequipment in the exhibition venue and nearby areas and other damages incurred by the organizer thatare caused by the negligence of the exhibitor's employees, agents or any other related parties.
◆The organizer shall not be liable to compensate the exhibitor or related parties for any damages that are
due to changes in the exhibition period or the suspension of the exhibition, either of which is directly
caused by an act of God, or other force majeure.
◆The organizer shall not be liable to compensate the exhibitor or related parties for any damages that are theresult of natural disasters, trafﬁc delays or social unrest.
13.Obtaining the visa
◆If an overseas exhibitor needs to make a visa, the exhibitor shall take responsibility to create, or follow theprocedures for obtaining ,the necessary documents.
◆In principal, the organizer shall not issue, an invitation letter and a letter of guarantee according to theformat designated by the Ministry of Foreign Affairs of Japan for any exhibitors. Exhibitors who cannot
exhibit due the inability to obtain a visa (ie. Refusal by Japanese authorities, insufﬁcient process time)shall not have the right to claim against the organizer compensation for damages arising therein.
14.Changes and additions for the terms◆Exhibitors agree to obey the decision of the organizer about the any matter not provided in these rules.
◆The organizer reserves the right to change or add rules by notiﬁcation to exhibitors when they judge it isnecessary for the aim of exhibition.
15.Governing Law◆The exhibition contract shall be governed by , and construed and interpreted in accordance with the lawsof Japan.
16.Jurisdiction◆In case any disputes arise out of or in connection with the exhibition contract, the Tokyo District Court inJapan shall have the sole and exclusive jurisdiction.
It shall be deemed that the exhibitor submitted an application after having read and agreed to the items
laid out above. The organizer will under no circumstances accept any subsequent future objections about
items in these regulations.