Created March 2023: Information Infrastructure Department

Steps for sign-in to Microsoft 365
and preparing for online classes「Microsoft 365」（Office, Teams, etc.）

You will need to set up your own Microsoft account password to start using theservice.

• There is a notice (see slide p. 3) marked "How to Use Microsoft 365" on hand.
• This instruction manual will guide you through the process of signing in to theMicrosoft 365 portal site and using the tools for the class.

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To be confirmed in this procedure1.

Sign in to the Microsoft 365 portal site.
Students at the University can install Microsoft Office products such as Word and Excel on theirPCs and smartphones through the Microsoft "Office365" portal site. It also offers access to avariety of cloud services, including Teams, Stream, and OneDrive for Business.

2.

Watch videos uploaded to Stream on manaba (Learning Management System).
Stream is a video streaming service that allows users within the university to share and watch

videos. Users can view uploaded class videos. It can be used like YouTube within the University ofTsukuba.
3.

Try Teams.
Teams is a communication tool that allows faculty and students to create teams and work together
remotely, download course materials and resources, collaborate online, and submit reports.

2Before starting instructions
Prepare the sheet labeled "How to use Microsoft 365 (using Office, Teams, etc.)".
The following account notification cards are distributed at the time of admission.
If you have not received one or have lost it, please contact your Academic Service Offices.

Account Name

Please read the instructions on thissheet carefully and perform steps (0)through (5) to set up your Microsoft
account password.

※If you forget the password you

set here, you can reset it byfollowing the same procedure.

※ Each password for the Unified Authentication System is different.
3How to set a password for your Microsoft 365 accountOn the following page, you will find instructions on how to set up a password for your Microsoft 365 account.
Please refer to this page to set up your password and multi-factor authentication.

https://www.cc.tsukuba.ac.jp/wp_e/wp-content/uploads/StepsToUseM365_en.pdf

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1. Sign in to the Microsoft 365 portal site
Step 1 – 1① Please prepare the sheet labeled "How to use
Microsoft 365 (using Office, Teams, etc.)".
The account to sign in to "Microsoft 365" issXXXXXXXX ＋「@u.tsukuba.ac.jp」.
The password isthe Microsoft account password that you set up in
the "Before Starting Instructions" section (slide p. 3).
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Step 1 – 2① Access Microsoft 365 portal site https://portal.office.com

from a web browser (edge, chrome, safari, etc.).

② When the sign-in appears, enter [Account] from [How to use Microsoft 365] into the sign-in field of your web browser.
The account is [s] + [the last 7 digits of your student ID number] + [@u.tsukuba.ac.jp].
③ Press "Next" to continue.

Enter your account6

Step 1 – 3① When the "Enter Password" screen appears, enter the [How to set a password for your Microsoft 365 account on slidep. 4] in the browser entry field.
② Press "Sign In" to continue.

Enter the password you set

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Step 1 – 4

Work only on first sign-in

When the "Secure your account" appears, click "Set up an alternative method".
Set up the information you will need in case you forget your password, for example.
※Skipping is possible, but this setting screen will appear when you sign in, so please register here.

click"Set up an alternativemethod"8

Step 1 – 5① When the "Choose another method" appears, choose the method you prefer.
Note that the choices displayed under "Method" will differ depending on whether you enabledmulti-factor authentication when you set your password, as shown in the figure below.

Multi-factor
authentication
If enabled

Select "Phone" in thereference image of thisdocument

Multifactor
authentication
If disabled

9Work only on first sign-in

Step 1 – 6① In the pull-down menu, select "Japan (+81)".
② Enter your own phone number.
③ Enter your own phone number. Select either "Send code by SMS" or "Call".
※ If you choose "Send SMS," enter a phone number that can receive SMS.

①②③
After completing thesettings in (1) through(3), click "Next ".
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Step 1 – 7

Work only on first sign-in

Eg. If you select "Send code to SMS"
A 6-digit code will be sent via SMS to the phone number entered in Step 1-6.
Enter the received code in the input field and click "Next ".

Enter the code
received in the SMS
After entering theinformation, click "Next"
If you do not receive a code:
Go back to Steps 1-6 and try ”Phone".
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Work only on first sign-in

Step 1 – 8

If the SMS authentication is successful, a screen similar to the one shown below will appear.
Click "Next", and on the last screen, click "Finish ".
Complete the setting.

Click "Next"

Click "Finish"
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Step 1 –９
① If you see "Do you want to keep signed in?" , click "No" to proceed.
※ If you select "Yes", your sign-in status will be maintained even if you close your browser
and restart your PC, so there is a risk of unauthorized use of Microsoft 365 by others in case you
lose your PC.

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Step 1 – １０①②

Microsoft 365 portal site screen will now appear and you can now sign in.

You can also download and install Office software (Word, Excel, etc.) on your PC, smartphone, or other device. You do notneed to do so. To install, click "Install Office" in the upper right corner of the portal screen. (Microsoft Office (EES benefit: personaluse) (https://www.cc.tsukuba.ac.jp/wp_e/service/software-license/ees/tokuten/ ）③④The icons on the left are the web version of the application.

Outlook" in the "Microsoft 365" portal will receive notifications from the application in the portal.
For more information on the use of e-mail, please refer to the following.
https://www.u.tsukuba.ac.jp/en-email/(optional)
Installation ofdesktop version ofofficeThis completes the Microsoft 365 sign-in procedure.

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2. Watch videos uploaded to Stream on
manaba (Learning Management System)
Step 2 – 1① Sign in to the "Microsoft 365" portal site from a Web browser.
② Next, access manaba (Learning Management System) https://manaba.tsukuba.ac.jp/ from the same webbrowser (open in a new tab) while signed in to the Microsoft 365 portal site.
③ The screen will move to the login page for the University of Tsukuba.
Log in using the user ID and password for the Unified Authentication System.

Keep the Microsoft 365
portal site open

In a new tab, go tohttps://manaba.tsukuba.ac.jp/
Unified Authentication Systemof University of Tsukuba's login
page will open.

Using your ID and password for
the Unified Authentication
system15

Step 2 – 2

One-time work only for video viewing test①

When the manaba opens, click "Search and Register Courses" on the right side of the "My Page" screen.

②Click "View Microsoft Stream Videos".

②④⑤

On the "Course Search" screen, enter 20473 in the "Course Code" field and click "Search.
Click the "Register" button.

The message "Self-registration completed...

Enter 20473 inthe Course Codefield.

Please register in the teaching system" willappear, but it is not necessary this time.
Click "Return to My Page".

Click on "Searchand Register
Courses "16

Step 2 – 3

One-time work only for video viewing test

① Click "View Microsoft Stream Video" in the "Course List" on My Page.
② Click "Microsoft Stream Video" under Contents.

Click "Microsoft StreamVideo" under Contents.

Click on "Watch Microsoft Stream
Videos" under Course List.

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Step 2 – 4

One-time work only for video viewing test

① When the "Microsoft Stream video" screen opens, confirm that the embedded video can be viewed.
② Once the video is confirmed, you may cancel this course, "Viewing Microsoft Stream videos".
To cancel the course, click the "Back" button on your browser to return to the previous page and click the"Cancel" button.
(The videos may not be viewable in some browsers, such as Safari, so we recommend using Google chrome or Firefox.)

Click Play18

<If you cannot view the videos listed >If the video is viewable, go to Step 2-5.

⇒ You are not signed in to "Office365" at the same time on the same browser accessing manaba.
Sign in to Office365.
⇒ Click "Sign in" to view this content.

Click "Sign in"19

<If you cannot view the videos listed >If the 動画が閲覧可能ならば「手順２-5」へ
video is viewable, go to Step 2-5.

① The "Office365 sign-in" screen will pop up.
② Enter your Microsoft 365 account "s" + "last 7 digits of student ID number" +"@u.tsukuba.ac.jp" and click "Next".

③ Enter your password and click "Sign in".

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<If you cannot view the videos listed >If the動画が閲覧可能ならば「手順２-5」へ
video is viewable, go to Step 2-5.

① Go back to the "manaba" tab and confirm that the embedded Stream video is displayed.
If it does not appear, try refreshing your browser to the latest version using the "F5" key.
② Next, confirm that the Stream video can be viewed from Microsoft 365 portal site.

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This is a reference procedure. Not required.

Step 2 – 5① You can also view videos directly on Stream.

② Access the Microsoft 365 portal site https://portal.office.com③ Enter stream in the "search box”.
④ Click the "Steam”.

with a web browser and sign in.

at the top of the portal screen.

icon when it appears.

Enter Stream
Click this icon22This is a reference procedure. Not required.

Step 2 – 6① The top screen of Stream will appear.

② Search for the preferred video of a class or other purpose.
③ Click "Video" from the "Explore" menu on the screen.

Click Video

これをクリック23

Step 2 – 7This is a reference procedure. Not required.

① Enter the "title of the video" or "name of the teacher" you wish to search in the "Search Videos" box.
② A list of hits will be displayed and click to view the video.

Enter the title of thevideo you want tosearch,
Click on the video
you wish to view24

Step 2 – 8This is a reference procedure. Not required.

① Click the "Play" button to confirm that the video can be viewed.
② Complete the procedure for viewing Stream videos.

Play by pressing
the play button25

３. Try Teams
Step 3 – 1① Access the "Microsoft 365" portal site https://portal.office.com

with a web browser and sign in.

② Enter Teams in the "search box" at the top of the portal screen.
③「Teams」 icon will appear.

Click on it.

Enter Teams
Click onappears

if it

Click this icon
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Step 3 – 2Start Teams① You can install the ”Teams" application, but here we will use the web application.
Click on "Use web app" instead.

Click this27

Step 3 – 3

Find the desired team

① Click "Teams" on the left.
② Search for the desired team (by class or class name) in "Search Teams" in the upper right corner. If you have been notified
in advance of the team's code, enter the code in "Join a team by code".
③ Here we will try to join the team by code. There is a "Guidance Test Team" for testing. Enter the code "u6ntslm" and click "JoinTeam".

Click thisEnter the code andclick "Join a team bycode"28

Post within your team

Step 3 – 4①

If you get a "Welcome" message, you are able to join the team.
Click "New Post" to send a message.

② Click the "pencil mark on A"

at the bottom of the screen.

③ Fill in the message in the text box and click the "Send mark"

Click thisto send the message.

Click Send button

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Step 3 – 5Withdraw from the team①

Let's take you out of the "Guidance Testing Team." Click "..." to the right of "Guidance Testing Team" on the left side of the screen.

②

Click on "Withdraw from team". Click the "Withdraw from Guidance Test Team" button.

③

You have successfully withdrawn from the team. Some teams may not allow you to withdraw from the team by yourself. In that case, please
consult with the team owner (administrator).

④

If you wish to join another team, click "Join or Create a Team" in the lower left corner of the screen to return to the screen in Step 3-3.

Click on "Withdraw「チームから脱退」を
fromteam"
クリック

Click "Join a Team"30

Step 3 – 6

Other Functions

In addition to sending messages, Teams allows users to share documents, make calls, hold videoconferences, manage schedules, etc. Please look up how to use it on the Internet and try it.
This is the end of the procedure to try Teams.

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Common problems and solutions• No longer available• Sign out once.
• Close all browsers and reopen them.

• Cannot view Stream videos• Please refer to "What to do if you cannot view class videos" in the" Online Class Enrollment Guide " on the next page.

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Related Links• Academic Information Media Center• Online Class Enrollment Guide https://www.cc.tsukuba.ac.jp/wp_e/remote-lecture-students/• Microsoft Products (for private use) https://www.cc.tsukuba.ac.jp/wp_e/service/software-license/ees/tokuten/• About students' @s, @u address emails and Outlook EES benefits
https://www.cc.tsukuba.ac.jp/wp/student-s-u-address-and-ees-outlook/• FAQs（EES）https://www.cc.tsukuba.ac.jp/wp_e/faqs/#ees

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