September 16, 2021
Dear FRIS members,
Subject: Reduction of Tohoku University Emergency Action Plan (BCP) to Level 2
In response to the reduction of Tohoku University Emergency Action Plan from Level 3
to Level 2 on September 16, FRIS also operates in accordance with the Action Plan.
We request that you take appropriate measures based on the Action Plan Level 2 and its
implementation, as well as thorough infection prevention measures for future activities.
Sincerely,
Toshiyuki Hayase
Director of FRIS[Contact]
FRIS Task Force for Corona Virus Control
Email: fris-covid19@grp.tohoku.ac.jp

【Brief summary of Tohoku University Emergency Action Plan (BCP) for COVID-19】
Level

Research Activities

Business Trip

Internal Meetings

2Research activities
can be carried outwith thoroughinfection
prevention
measures by themanagement
system of eachdepartment, but
we recommend
reducing the timespent at theworksite and,
when possible,working at home.

Only in cases
when it isunavoidable forbusinessreasons andwith thepermission of
the department
head (institutedirector).

Face-to-face
In principle, online.
meetings will bekept to a minimum,and in principle, we
recommend online
meetings.

Government
has declareda state ofemergency
outside ofMiyagi
Prefecture,and certain
restrictions
have been
imposed.

Events(Held by TU)[The concept of operation at Level 2]* The red parts are changes in the concept of operation from Level 3.
○ Research activities
Permission is still required based on an application to the Headquarters for New
Coronavirus Infectious Diseases at TU. Based on the premise of diversity in eachdepartment, each department will take the initiative to implement thorough infection
prevention measures and conduct research activities under a strict control system.
FRIS implements the following policy.
1) Research activities can be conducted by taking thorough measures to prevent
infection, but the time spent at the site should be reduced and work at home isrecommended when possible. (However, FRIS members who are engaged in research
activities at a mentor department other than FRIS should follow the policy of thementor department.)
2) Using Google Forms, FRIS members can register online the purpose of their visit andthe date of entry and exit for FRIS members and related persons such as vendorsand others, and manage their entry and exit in real time.
Registration URL: https://forms.gle/SoKsHQABE7EyxMnq83) The head of the FRIS Laboratory will keep track of the laboratory's onsite activities
and each person's infection prevention behaviors, and provide regular weekly reports
to the FRIS Task Force using the Google form.
Report URL: https://forms.gle/U9QAxEKwvBAemYfQ74) The FRIS Task Force shall share and review the contents of the report in 3) above
and provide guidance if necessary. The results shall be shared with the FRIS members
at the Faculty Meeting and the Staff Meeting.
5) The FRIS Task Force will conduct weekly inspection of the institute.
6) FRIS members who are engaged in research activities in a mentor

department other than FRIS should follow their mentor department's
policy on measures. Contact the FRIS Task Force if necessary. However, the"registration of information on out-of-prefecture travel", “registration of business trip”
and "registration of information on events" applies to all FRIS members, regardless ofthe department where the member works.
○ Classes
Classes will be conducted using both face-to-face and online methods, with adequate
infection prevention measures in place.
○ Students
 Extracurricular activities may be conducted if permission is obtained based on
extracurricular activity guidelines with sufficient infection prevention measures inplace.
 Party, Meeting, etc.: For the time being, refrain from participating in meetings,
conversations, and events that involve multiple people eating and drinking.
○ Faculty and Staff
 Refrain from unnecessary business trips to areas where the infection is spreading.
 Party, Meeting, etc.: Refrain from meetings and conversations that create a "ThreeCs (Closed spaces, Crowded places, Close-contact settings)" environment.
[Registration of information on out-of-prefecture transfers]
All FRIS members, regardless of the department where they work, such as the mentor's
department, are required to register their out-of-prefecture travel information at theURL below when they have visitors from outside the prefecture for joint research ormeetings.
Registration URL: https://forms.gle/1LCR9d3NSbSsL9xe9[Registration of business trip]
All FRIS members, regardless of the department in which they work, such as the mentor
department, are required to register their business trip at the following URL.
Registration URL: https://forms.gle/a4QD6b3v2KuWe8ae9○ Events: As a rule, events should be conducted online.
In principle, online. However, if the nature of the event requires a face-to-face meetingand permission has been obtained from the institute director, the meeting can be held
face-to-face in accordance with the guidelines for holding events.
https://www.bureau.tohoku.ac.jp/covid19BCP/pdf/campus/event_guideline_ja.pdf[Event information registration]
All FRIS members, regardless of the department where they work, such as the mentor's
department, are requested to register for the event in advance at the URL below.
Registration URL: https://forms.gle/Jtm7ttvKYqeWYHpz8○ Others Library: The library will inform you of borrowing of library materials separately.