Created March 2021: Information Infrastructure Department
Revised March 2022: Information Infrastructure Department

How to sign-in Microsoft 365 andtake online classes
Microsoft 365 is formerly, and hereinafter "Office 365"
Sign-up is required before sign-in, for those students who entered before the2020 academic year. For the others, Sign-up had been done by the university-Microsoft 365 Password Card -Department : Department of 〇〇Name: Tsukuba Taro
Student ID：2022#####

・Business card-sized・Titled "Microsoft 365 password"•Have at hand this card:•Goal: Sign-in the Office 365 portal site and go ahead till “Use the tools used in classes”
appears

MS Account : s22######@u.tsukuba.ac.jp
Password: Vom78913*You must change your password when sign in for the first time.

Goals: (as a student of univ. of Tsukuba… )• After Sign-in, from the Office 365 portal site, you will be able to:

•

•

•

•

install Office products (Word, Excel,…) on your PCs and smartphones•

use various cloud service such as Teams, Stream, and OneDrive for Business.

Try to watch videos on Learning Management System).
• About Stream•

It is a movie streaming service by which users can share and watch movies. You can watch
uploaded movies of classes.

•Imagine YouTube exclusively for University of Tsukuba.

Use Teams• About Teams• It is a communication tool with which professors and students can make a team and form
remote classes, sharing documents, work together online, and turn in reports.

Letʼs conﬁrm before all...
• Every student has an "e-mail account for using e-mail" and an "account for using Microsoft
services such as Office".
• At the time of admission, the following folded card is distributed on which the two accounts
are printed. Make sure to enter the right account for attending online classes or sending emails.

- 統⼀認証システム初期パスワード所属 Department : 〇〇学類
名前 Name: 筑波 太郎
学籍番号 Student ID：2022#####- Microsoft 365 初期パスワード所属 Department : 〇〇学類
名前 Name: 筑波 太郎
学籍番号 Student ID：2022#####

su.tsukuba.ac.jp

MSアカウント MS Account : s22######@ .tsukuba.ac.jp
初期パスワード Password: Akm8213k

MSアカウント MS Account : s22######@
初期パスワード Password: Vom78913※初回ログイン時にパスワードの変更が必要です。
※You must change yourfor the ﬁrst time.email
Forpassword
reading/sending※初回ログイン時にパスワードの変更が必要です。
For using Office software etc. (and/or※You must change your password for the ﬁrst time.

Mentioned by “@s (address)”

attending online classes, etc.)
Mentioned by “@u (address/account)”1. Sign in to Office 365 portal site
Step 1-1① Have the “Microsoft 365 Password Card" at hand.

s！Again, DO NOT use the @s e-mail address (@ .tsukuba.ac.jp)- Microsoft 365 Password Card Department : Department of 〇〇Name: Tsukuba Taro
Student ID：2022#####MS Account : s22######@u.tsukuba.ac.jp
Password: Vom78913*You must change your password when sign in for the first time.

・The account to sign in to Office 365 is indicated by asmall letter s followed by the last 7 digits of yourstudent ID number, then @u.tsukuba.ac.jp

Step 1-2
① Access the Office365 portal site (https://portal.office.com)

in a web browser (Edge, Chrome, Safari, etc.)② When the sign-in screen appears, enter the account*If the sign-up screen is not displayed and the portal site suddenly appears, please go to the next slide.
③ Click “Next”①-

Microsoft Office 365 Password Card-Department : Department of 〇〇Name: Tsukuba Taro
Student ID：2022#####MS Account : s22#####@u.tsukuba.ac.jp
Password: Vom78913*You must change your password when sign in for the first time.

s⭕s22######@u.tsukuba.ac.jp❌s22######@ .tsukuba.ac.jp②③

Trouble shooting…
• “After accessing https://portal.office.com, sign-in is not displayed but 'Hello' suddenly appears on the screen!"• This happens when you are signed in on a web browser with an @s address (@s.tsukuba.ac.jp) from an e-mailaccount.
• To clear the @s account information cashed in the browser, click “Sign out” from the account icon at the top-rightof the screen and then click “×” to close the browser.
Then do Step 1-2.
• If you still can't sign in, try with another web browser.

Click "×" to close the webbrowser

The Office 365 browser
should be different fromthe one you use forreading e-mail.

Trouble shooting…
About「Try with another web browser」…
It does not mean to adding a new window in the same browser but launching a different web application. For
example, if you failed to sign-in while using "Google Chrome", then launch "Firefox" and tried signing in again.
In particular, if you want to "watch online lessons on Stream while reading emails", do that in different webbrowsers respectively.

An e.g. of reading email in
Chrome and using sign-in
Microsoft's portal in Firefox

ChromeFirefox
8

Step 1-3
① When the “Enter password” screen comes up, enter the password from the Microsoft 365 Password Card in
the entry ﬁeld on the browser.
② Click “Sign in” and proceed to the next step.

-Microsoft Office 365 Password Card-Department : Department of 〇〇Name: Tsukuba Taro
Student ID：2022#####MS Account : s22#####@u.tsukuba.ac.jp
Password: Vom78913*You must change your password when sign in for the first time.

①②

Work only at first sign-in

Step 1-4① When the “Update password” screen appears, enter the Initial Password Card in the “Current password” field② then enter the new password that you created in the “New password” and “Confirm new password” fields.
③ Click “Sign in” and proceed to the next step.

-Microsoft Office 365 Password Card

It is necessary to create apassword different from thatof the Unified Authentication
System(the @s address)-Department : College of 〇〇Name: Tsukuba Taro
Student ID：2022#####MS Account : s22#####@u.tsukuba.ac.jp
Password: Vom78913①*You must change your password when logging in for the first time.

③②Enter new password thatyou created (8 or moredigits)

Step 1-5
① When “More information required” appears, click “Next"①

Required only when the first time you
sign-in
Step 1-6

Set up the authentication option so thatyou can reset the password by yourself① It is necessary to make additional settings by yourself even though the e-mail address for authentication has already been
set on the administrator side to the Zengaku (University-wide) Computer System e-mail address (@s address)“@s.tsukuba.ac.jp”. This setup screen appears every time you sign in if you click “Cancel” and skip.
② On the “Enable continuous access to the account” screen, select “Authentication Phone ”, “Authentication Email” or“Security questions” and click “Set up it now”. Here is the case of selecting “Authentication Email”.

Click one of these “Set up it now” buttons

Required only when the first time you
sign-in

Step 1-7① When the “don't lose access to your account! ” screen appears, enter the e-mail address(smartphone, etc.) you usually use for “E-mail authentication”.
The e-mail address s22#####@s.tsukuba.ac.jp used in the Zengaku Computer System is alreadyregistered, so please register another one.
② Click “Send e-mail”.

①②Enter the address towhich you want toreceive Authentication
EmailRequired only when the first time you
sign-in

Step 1-8① An confirmation code will be sent from Microsoft to the e-mail address set up in the previous step.
② Enter the code written in the e-mail in the code entry field on the browser.
③ Click the “verify”①②

In case you have not received a confirmationcode:
Go back to Step 1-6 and try “Authentication
Phone” or “Security question”.

③

Required only when the first time you
sign-in

Step 1-9① make sure “Authentication Email” is set to (the e-mail address you entered)”.
② Click “finish”①②

Step 1-10
① On the “Stay signed in?” screen, click “No” and proceed to the next step.
※ If you select "Yes", the sign-in status will be maintained even if you close the browser and restart
the PC, so there is a risk of unauthorized use of Oﬃce 365 by others, such as when you lose your PC.

Step 1-11

You sign-in successes, and the Office 365 portal site screen opens

Outlook on the Office 365 portal can only receive notifications inside the portal and cannot receive e-mail from outside.
Set up forwarding messages, etc. so that you can read notifications, and do not use thereafter. For more information,please refer to the following link:
About using Outlook on EES benefits and studentsʼ @s and @u address e-mail（https://www.cc.tsukuba.ac.jp/wp/student-s-u-address-and-ees-outlook/）

Do not use after setting
up forwarding message

These are webapplications

Install desktop versionof Office (word,excel,…) from here, if
you like to.

For sign-in, we are done…

2. Try watching videos on Stream from manaba.
Step 2-1① Sign-in to the Office 365 portal site from a web browser.
② Next, access manaba (Learning Management System) https://manaba.tsukuba.ac.jp/
from the same web browser (open in new tab) while being signed-in to the Office 365 portal site.
③ The screen will go to the University of Tsukuba Unified Authentication System Login page, where you should
log in with the user ID and password of the Unified Authentication System.

With Office 365 portalsite opened

Accesshttps://manaba.tsukuba.ac.jp/in new tab.
University of Tsukuba UnifiedAuthentication System Loginpage will open

Enter ID and password ofUnified Authentication System

Step 2-2This is an example of testing watching video① In ”manaba”, click “Search and register for courses”.
② On the “Course research” screen, enter 20473 in “Course Code” and click “Search”.
③ The course "Watch videos on Microsoft Stream” will be displayed. Click to choose it.
④ Click the “Register" button and go back to “My page”.

20473 in
② Enter“Course code”②③①

Click “Search andregister forcourses”④

This is an example of testing watching video

Step 2-3① Click "Watch videos on Microsoft Stream” from “My Courses” on the “My pages” screen.
② Click "Microsoft Stream Video" from “Resources”.

Click "Microsoft Stream
Video" from “Content”①Click "Watch videos onMicrosoft Stream” from“Course List”②

Step 2-4

This is an example of testing watching video① When the “Microsoft Stream Video” screen opens, check that you can watch embedded videos.
② Once you have conﬁrmed the video, you may drop this course “Watch videos on Microsoft Stream”.
To cancel the course, use the “Back” button on your browser to return to the previous page, and then click the“Drop this course" button.
(We recommend watching videos in Google Chrome or Firefox, since there are compatibility issues with otherbrowsers such as Safari.)

Click PlayIf the video can be watched, go to Step 2-5.
In case you canʼt watch the videos...
⇒ You are likely not signed in to Office 365 simultaneously on the same browser that isaccessing manaba. Click “ʻSign inʼ to display this content”.

Click “Sign in”

In case you canʼt watch the videos...

If the video can be watched, go to Step 2-5.

① The Office 365 sign-in screen will pop up.
②③: sign-in as you have learned…

①②③

In case you canʼt watch the videos...

If the video can be wathced, go to Step 2-5.

① Go back to the manaba tab and check that embedded video is displayed on Stream.
If not, try to re-load by pressing the “F5” key.
② The Stream video should be there (from the office365 portal site).

This is a reference procedure. It is not required.

Step 2-5① Access the Office 365 portal site https://portal.office.com② Enter “stream” in the② Click theand sign in on a web browser.

search box near the top of the portal screen.

Stream icon that will be displayed.

①②

Enter ”stream"
Click here③

This is a reference procedure. It is not required.

Step 2-6① The top screen of Stream will be displayed.
② Try to search videos intended for classes, etc.
③ Click “Video” from the “Search” on the screen menu.

Click "Video"

Step 2-7This is a reference procedure. It is not required.

①Enter “Video title” and “Name of teacher” that you want to search for in the “Video search” boxand search.
② A list of search results will be displayed. Click the desired video to watch.

Enter the title, etc. ofthe video you arelooking for

Click the video thatyou want to watch

Step 2-8This is a reference procedure. It is not required.

① Check that you can watch the video by clicking the “Play" button.
② This completes the procedures to watch Stream video.

Watch by pressing"Play" button３. Use Teams
Step 3-1① sign-in to the Office 365 portal site https://portal.office.com② Enter “teams” in thesearch box③ Click when the Teams iconappears.

①②

Enter "teams"

Click
if you find it here③

Click here

Start teams

Step 3-2① The “Teams” screen will be displayed. You can install the Teams application, but here we will
use the web application. Click the “Use the web app instead” button.

Click hereStep 3-3

Find the desired team

① Click “Teams” on the left.
② Search targeted teams (lessons and classes) from “Search teams” at the top-right.
If you have been given the team code (which is the case of "Guidance Test Team" for testing, has code
"u6ntslm" ), enter it in “Join team with code”.
③ Click "Join Team".

②①③Enter code andclick “Join team”

Click herePost in your team

Step 3-4① You have successfully joined a team. Click “New conversation” and try to send a message.
② Click thepencil icon with A at the bottom of the screen.
③ Write a message in the text box and send by clicking the send icon
(or press “Enter/Return”).

Click sendbutton

Click hereStep 3-5

Quit from a team

① Let's try to withdraw from the "Guidance Test Team". Click the "..." button to the right of "Guidance Test Team" on the left side of the screen.
② Click on "Withdraw from team". The message "I am leaving the "Guidance Test Team" will appear, click the "Leave the team" button.
③ I was able to withdraw from the team. Some teams may not allow you to withdraw from the team yourself. If this is the case, please consult with the owner(administrator) of the team.
④ If you wish to join another team, click "Join or create Team" in the lower left corner of the screen and return to the screen in step 3-3.

Click「Leave the「チームから脱退」をteam」
クリック

Click「Join or‥」

Step 3-6

Other functions

As well as sending messages, you can also share materials, enjoy video conferences and manage
schedules on Teams.
Please search online for details on how to use Teams.
This completes the procedures to use Teams.

Reported trouble-shootings so far• Unable to use• Sign out once.
• Close all browsers once and open again.
• Sign in after checking whether you should be using E-mail (@s) orOffice 365 (@u).
• Unable to receive e-mails• Check that you are not using Outlook inside Office 365 (@u).
• Unable to watch video on Stream• Refer to “What to do when you canʼt watch class video” from
“Guidance for taking online classes” on the next page.
• How to check if you are signed up to Office 365• Access https://portal.office.com and try to sign in. If a message suchas “This account is already registered” is displayed, this indicatesthat you have already signed up.

Links• Academic Computing and Communications Center• Guidance for taking online classes• https://www.cc.tsukuba.ac.jp/wp_e/remote-lecture-students/• Microsoft Oﬃce (EES beneﬁts: Personal use)
• https://www.cc.tsukuba.ac.jp/wp_e/service/software-license/ees/tokuten/