Change in the location where to store recordings of Teams meetings
July 29, 2021
Academic Computing and Communications Center
For the Microsoft Teams operated by our university, a notice was received fromMicrosoft to change the setting to save recordings of Teams meetings on a
mandatory basis, irrespective of the settings of our university, to OneDrive for
Business (from here, OneDrive) or SharePoint after August 16, 2021 (to be released
in a series).
Refer to the compilation of precautions for use of the recording feature of Teams
meetings with this change.
Generally, the following requires care. For details, refer to “ ReferenceInformation”.
lThis is different from saving in the existing Microsoft Stream (Stream) anddepending on the share setting of OneDrive or SharePoint, recordings will
become available to all users within the organization (including students).

l

Furthermore, depending on the setting, recordings will become available tousers off campus.

lRecordings are downloadable for all.

Reference Information※ This is a compilation of information and verification by Microsoft as of June 2021.
1. Location where to save recordings if a Teams meeting was conducted
The location where to save recordings differs depending on the starting method ofthe meeting in Teams.
1-1. If a recording was made in the Teams meeting

A Teams meeting of a team is a meeting in Teams designated for the channel of theteam. (If the meeting schedule is set by the team, the meeting will be automaticallyset.
The location where to save recordings of Teams meeting made by the team will beautomatically set in SharePoint.
※Furthermore, the notation “Open in OneDrive” as per the following image iswritten on the screen of Teams after the Teams meeting, however, recordings
conducted in Teams will be saved on SharePoint.

Moreover, depending on the privacy setting of the team, the shared range ofrecordings differ after saving to SharePoint.

(Public Team)The group site in SharePoint can be accessed and recordings will become available
to all users within the organization (including students).
All users within the organization are all users who have signed up for Microsoft 365
in our university.
(Including Faculty members, university personnel, and students)※For a rough outline of public teams, private teams, and SharePoint, refer to<https://ksp.sec.tsukuba.ac.jp/wp/?p=176176>, etc.
(Private Team)
Only available to team members For details on share settings of SharePoint folders
and files, refer to the following Microsoft website.
https://support.microsoft.com/en-us/office/share-sharepoint-files-or-folders1fe37332-0f9a-4719-970e-d2578da4941c?ui=en-US&rs=en-US&ad=US※Furthermore, the option of “All Users” listed on this page is a disabled option
controlled by management in SharePoint which is included in the Microsoft 365 in
our university.

1-2. If the recording was made without specifying the team (or channel)
Recordings will be saved on OneDrive.
Furthermore, a recording will be saved on the user accountʼs OneDrive whichstarted the recording.
Moreover, if set to “Anyone with the link” in share setting of recordings saved onOneDrive, recordings will be set to be available to external Microsoft 365 users. (Ifthe external user knows the URL of recordings)
For details on share settings of OneDrive folders and files, refer to the following
Microsoft website.
https://support.microsoft.com/en-us/office/share-onedrive-files-and-folders-9fcc2f7dde0c-4cec-93b0-a82024800c07?ui=en-US&rs=en-US&ad=US

1-3. Supplementary noteWhen accessing recordings saved on SharePoint or OneDrive, ID confirmation likethe following may appear on the screen. In so doing, by entering oneʼs Microsoft
365 account in our university, recordings will be available.

2．Download of recordings
For the download of recordings saved on SharePoint by the team who had
conducted the meeting, it can be downloaded only by the owner of the team for theexisting Stream, however, irrespective of the owner and member of the team,recordings can be downloaded by anyone as long as one is a member.
Furthermore, for a public group, as per 1-1 in this document, it can be downloadedby anyone as long as one is a member within the organization.
Moreover, recordings saved on OneDrive can be downloaded by members whoattended the meeting.
In line with the functional aspect of the downloading of recordings in SharePoint by
the owner only as with the existing Stream, we have received notification fromMicrosoft that a feature update is scheduled, however, the release timing is not yet
determined.

3. Want recordings to be available on the existing Stream
If you want recordings saved on SharePoint or OneDrive to be available on Stream
as the existing form, the main steps as follows:(1) Download recordings from SharePoint or OneDrive.
(2) After the completion of the download, delete from SharePoint or OneDrive.
(3) Access Stream.
(4) In uploading the new video, upload downloaded recordings and set the accesspermission, etc.
If you want recordings to be available to concerned teams (groups) only, leave“Allow everyone in your company to view this video” unchecked and choose theconcerned teams (groups) in the setting of “Shared with”.
(5) Following completion of the upload, it will be available on Stream as before.
After that, share the Stream URL with members who you want to share via emailor Teams.
Furthermore, recordings saved on the existing Stream are available and remain
saved on Stream as always at the present moment.
However, Microsoft has announced that a migration from the current Stream to a
new Stream is scheduled anytime soon. (The timing is not yet determined.) As such,
all of the contents on Stream may be migrated to SharePoint.
https://docs.microsoft.com/en-us/stream/streamnew/new-streamThank you.