EAGE Privacy and Cookie Statement
Last revised: 22 June 2020

Your privacy is important to EAGE. This Privacy and Cookie Statement provides information about thepersonal data that EAGE collects through its website(s) and/or (registration) forms, and the ways inwhich EAGE uses that personal data.
For the purpose of this Privacy and Cookie Statement, EAGE is the collective name for the following
legal entities:
European Association of Geoscientists and Engineers, EAGE Holding B.V., EAGE Conferences B.V.,
EAGE Events B.V., EAGE Publications B.V., EAGE Services B.V., EAGE Support B.V., Stichting EAGE
Student Fund, EAGE Geomodel OOO, EAGE Americas SAS, EAGE Middle East Fz-LLC, EAGE Asia PacificSdn. Bhd.
Personal data collection
When ordering or registering on our website(s) or by filling in a form, as appropriate, you may be
asked to enter your name, email address, mailing address, phone number, credit card information,
professional information or other details to help you with your experience.
Using personal data
EAGE may use your personal data:
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To communicate with you and to quickly process your transactions.
To personalize user's experience and to allow us to deliver the type of content and productofferings in which you are most interested.
To improve our website in order to better serve you.
To send periodic emails regarding your order or other products and services from EAGE
and/or its affiliated companies.
If you become a member: to facilitate EAGE’s (online) global network of commercial andacademic professionals.
If you register for and/or participate in an event, field trip or other meeting: we visually
document our activities and share photographs and/or film through our website or social
media channels. By registering or participating in an event you consent to EAGE using yourimage, unless you specifically object. This you can do by indicating to the photographer thatyou do not wish to be recorded or phographed.
If you sign an exhibitor contract: we will forward your contact details to our preferredsuppliers for the event.

The use of personal data collected by EAGE is either based on:••

Contractual necessity – for instance when EAGE provides you with products and services
upon your request.
The legitimate interests EAGE pursues, which essentially comes down to the sharing ofinformation, knowledge and expertise and connecting those working in, studying orotherwise being interested in geosciences and related engineering subjects, as also reflected
in EAGE’s mission.

•Where appropriate, if you have given your consent for one or more specific purposes – forinstance where the sharing of personal data is not covered under this Privacy and Cookie
Statement. In such case you can withdraw consent at any time for future processing.

Retention period
The period of time for which your personal data is being stored may depend on the applicable(statutory) retention periods. Furthermore, EAGE will retain your personal data for as long as isnecessary in order to provide you with our services. For this purpose, EAGE has based the relevant
retention period(s) on return statistics gathered over the years.
Personal data and third parties
Business partners
In order to process your transactions, deliver our products and provide our services to you, EAGE
may have to disclose certain personal data to a third party, in which case such third party, amongst
others, will have to agree to keep your personal data confidential and secure. This includes affiliatedcompanies, website hosting partners and other parties with whom EAGE cooperates or who assist
EAGE in operating our website, conducting our business, or servicing you.
Members
When you become an EAGE member, certain personal data including your name, email address,
function and company details will be visible in the ‘MyEAGE’ area, the private member search area of
the EAGE website. You can choose to share more information and easily manage your privacy
settings in your account, making information visible or not as you wish.
Event partners and participants
When you register for an event (a course, conference, exhibition, field trip, workshop or other event
organized by or in cooperation with EAGE), EAGE may disclose your name, function and company
details to the exhibitors, sponsors and other participants in the event, including in the specific event
section of EAGE’s website. For certain events, in particular field trips or workshops, it may benecessary for the performance of EAGE’s service (for instance, due to safety requirements) that EAGE
discloses your name and contact details to other participants, the party that organizes the event
and/or third parties.
OtherFurthermore, EAGE may provide personal data collected in accordance with applicable law and thisPrivacy and Cookie Statement to third parties as part of a corporate transaction, such as a sale,divestiture, reorganisation, merger or acquisition to which EAGE is a party. This will not affect therights you have under applicable law, as referred to in the paragraph ‘Your rights’ below.
EAGE may also (have to) release your personal data when necessary in order to comply with a legal
obligation, or to protect your, our or others' vital interests.
Other than as mentioned in this Privacy and Cookie Statement, EAGE will not sell, trade, or otherwisetransfer to outside parties your personally identifiable data unless EAGE is obliged to do so underapplicable law or in case we provide you with advance notice and you have given consent to do this.
Securing your data

EAGE has in place reasonable technical and organisational precautions to protect your personal dataand prevent unauthorised access, disclosure, loss, alteration or destruction of your personal data.
EAGE will store all the personal data you provide on secure servers with multiple backup facilities.
Your personal data is contained behind secured networks and is only accessible by a limited numberof persons who have special access rights to such systems and are required to keep the information
confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket
Layer (SSL) technology.
International data use

Your data will exclusively be stored on secure servers within the EU with the exception of members
living within the Russian Federation in which case, as by law, the data will also be stored inside theRussian Federation.
In case of transfer of personal data to a country that does not offer an adequate level of privacy
protection within the meaning of EU law, EAGE will put in place appropriate safeguards. In such case
you will maintain all of your rights and legal remedies as available under EU law.
Please be aware that personal data you submit in the EAGE private member search area on thewebsite may be visible to other registered members around the world.
Cookies
Cookies are small files that a site or its service provider transfers to your device's hard drive throughyour browser (if you allow) that enables the site's or service provider's systems to recognize yourbrowser and capture and remember certain information. For instance, we use cookies to help us
remember and process the items in your shopping cart. They are also used to help us understandyour preferences based on previous or current site activity, which enables us to provide you withimproved services. We also use cookies to help us compile aggregate data about site traffic and site
interaction so that we can offer better site experiences and tools in the future.
Cookies may be placed by EAGE or by third parties with whom EAGE cooperates.
EAGE uses cookies to:Help remember and process the items in the shopping cart.
Understand and save user's preferences for future visits.
Only with your consent, EAGE makes use of certain analytical and/or third-party cookies. EAGE uses
certain Google services to analyse website statistics, to facilitate improved navigation and to manage
and measure advertising. Google may use this data to improve its services and provide it to thirdparties that process data on its behalf or in case Google is legally required to do so. EAGE has nocontrol over this. Data collected and analysed via Google services may be stored on servers located in
the United States of America. Google has certified that it adheres to the EU-US Privacy Shield
Framework. This consists of a set of rules to which a company or organisation can commit itself inorder to ensure compliance with data protection requirements when transferring personal data fromthe European Union to the United States.

Most browsers allow you to enable cookies or not. If you do not wish to have cookies placed on yourdevice, please set your browsers preferences to disable cookies. If you disable cookies, some features
will not work properly. However, you can still place orders.
Social media
Our website contains links to our pages on Facebook, Twitter and LinkedIn. If you visit these pages,cookies from the relevant social media company may be placed. The use of cookies and thecollection of personal data by social media companies are governed by the privacy and cookie
statements of the relevant companies. We encourage you to review these statements.
We visually document our activities and may share photographs or film through our website or social
media channels. These photographs and films may feature participants to the event, exhibitors orother individuals.
Other websites
Occasionally, at our discretion, we may include or offer third party products or services on ourwebsite. These third-party sites have separate and independent privacy policies. EAGE therefore has
no responsibility or liability for the content and activities of these linked sites. Nonetheless, EAGE
seeks to protect the integrity of our site and welcome any feedback about these linked sites.
Your rights
At any time, you have the right to access your personal data collected by EAGE, or to have themadjusted, removed or transferred by EAGE, if EAGE is allowed to do so under applicable law. You caneasily exercise your rights by contacting us. In addition, you have the possibility to lodge a complaint
with the supervisory authority, which in case of EAGE is the Dutch Data Protection Authority (DPA, de‘Autoriteit Persoonsgegevens’). More information can be found on the Dutch DPA’s website.
Changes to our Privacy and Cookie Statement
EAGE may modify or amend this Privacy and Cookie Statement from time to time. Such modified oramended statement will be applicable to you and your personal data as of the revision date as
mentioned at the top of this statement. We encourage you to regularly review this statement.
Contact EAGE
If you have any questions about this Privacy and Cookie Statement or EAGE treatment of yourpersonal data, please write, call or email our Head Office in Europe:
Click here for our contact information.