3rd Global Quality Assurance Conference

EXHIBITS・SPONSORSHIPOUTLINE

Organizer:
Co-Organizer:
Secretariat:

Japan Society of Quality Assurance (JSQA)
Society of Quality Assurance (SQA)
British Association of Research Quality Assurance (BARQA)
3rd Global Quality Assurance Conference Secretariat

Greetings

It is really our great pleasure to host the 3rd Global Quality Assurance Conference (3rdGQAC) which will be held in Kyoto International Conference Center, from 13th to 16th
November, 2011. Society of Quality Assurance (SQA) and British Association of Research
Quality Assurance (BARQA) are also co-hosting this conference.

The GQAC is held every three years, and regulatory personnel as well as thoseengaged in quality assurance at pharmaceutical companies, CROs, etc., gather there.
The conference is aimed at facilitating further international and mutual understanding ofmanagement related to GLP, GCP, GMP and GVP as well as quality assurance ofdrugs and medical devices.
We hope to organize many exciting and hot programs most likely consisting of speciallectures, invited and oral presentations, symposiums, poster presentations, exhibits,and social events.

Besides these programs, all the delegates will have a lot ofmemorable opportunities to explore the natural beauty of Kyoto, which used to be thecapital of Japan for about 1,000 years till 140 years ago.
Exhibiting, Sponsorship and Advertising Opportunities are available for the 3rdGQAC
Conference.
Please do not miss this opportunity to showcase your company or organization toaround 800 expected delegates.

Your active collaboration and contribution will beabsolutely necessary for the success of the 3rdGQAC.
We look forward to seeing you all in Kyoto.

Akira Takanaka, Ph.D.
President of the Japan Society of Quality Assurance-1-Conference InformationName:

3rd Global Quality Assurance Conference (3rdGQAC)

Dates:

November 13 (Sun) － November 16 (Wed), 2011

Venue:

Kyoto International Conference Center (ICC KYOTO)
Takaragaike, Sakyo-ku, Kyoto 606-0001, Japan
Tel: +81-75-705-1234, Fax: +81-75-705-1100
URL: http://www.icckyoto.or.jp

Organizer:

Japan Society of Quality Assurance (JSQA）

Co-Organizers:

Society of Quality Assurance (SQA)
British Association of Research Quality Assurance (BARQA)

Expected Delegates:

Overseas: 200

Countries:

Australia, Belgium, China, Denmark, France, Germany,Holland, India, Italy, Korea, Malaysia, Russia, Singapore,
Spain, Sweden, Switzerland, Taiwan, Thailand, UK, USA, etc.

Domestic: 600

Total: 800

Schedule:
AM

Lunch TimePM

Evening

Pre-Symposium(GCP)

Welcome Reception

Nov.13(Sun)Registaration
Opening CeremonySpecial Lectures

Nov.14(Mon)

Poster presentations
w ith short oral presentations

Symposiums
Concurrent Sessions

Japan Night

Exhibits/Poster Sessions
Concurrent Sessions
Nov.15(Tue)

Poster presentations
w ith short oral presentations

Concurrent Sessions
Gala Dinner

Exhibits/Poster Sessions

Nov.16(Wed)

Closing CeremonySpecial Lectures

Symposium

Short Excursion(Kyoto Evening
Sightseeing Tour)

Registration Fee:By July 31, 2011

After August 1, 2011

JSQA Members¥10,000¥15,000

BARQA / SQA Members
Academia/Medical Institutions (Japanese only)
Government (Japanese only)¥30,000¥35,000Others¥30,000¥50,000

Contact to:

3rd GQAC Secretariat
c/o Japan Society of Quality Assurance (JSQA)IPB Ochanomizu Bldg. 9F, 3-3-11 Hongo, Bunkyo-ku,
Tokyo 113-0033, JAPAN
TEL：+81-3-5840-5561 FAX：+81-3-5840-5564
E-mail：secretariat@3rdgqac.com-2-Exhibition
Exhibit Information
・Number of the booths

Basic booth

40 booths

Table booth

10 booths・Application Start

January 20 (Thu), 2011

・Application Deadline

July 29(Fri), 2011
Should available booth numbers be reached, we may close
the application before the deadline.

・Exhibition Fee
Basic Booth

1 booth (W3000×D2500×H2500)

50,000 Yen (tax included)

The booth includes
・1 Conference Registration
・500 words description in the conference program・Power outlet
・Paneled Walls (2 sides and rear)・Company name board
Table Booth

1 booth(table) (W1800×D900)

30,000 Yen (tax included)

The booth includes
・1 Conference Registration
・250 words description in the conference program
・Table（W1800×D900×H750）× 1 and Chair × 2
・Power outlet
・Decorations and Equipment rentals
Our official contractor could provide your booth with decorations and rentalequipment.
For the equipment rental, please refer to the Exhibitor manual to be sent you later.
Please contact 3rd GQAC Secretariat if you wish to contact with the official
contractor for your booth decorations.
・Exhibit ScheduleExhibit Installation

November 13 (Sun), 2011

14:00-18:00 (tentative)

Exhibit Hours

November 14 (Mon), 2011

9:00-17:00

November 15 (Tue), 2011

9:00-17:00

November 16 (Wed), 2011

9:00-11:00November 16 (Wed), 2011

11:00-16:00

Exhibit Teardown-3-

Floor Plan
Please be informed that the layout might be changed by the situation.

-4-

Advertisement / Sponsorship■Conference Program Book Advertisement
１． Advertisement in Conference Program (A4 size)
Print run：900 (expected number)Space will be assigned in the order of application.
Back Cover
70,000 Yen (tax included)
Inside Front Cover
50,000 Yen (tax included)
Inside Back Cover
30,000 Yen (tax included)
Full Page (A4)
20,000 Yen (tax included)
Half Page (A5)
10,000 Yen (tax included)
２． Advertisement in Pocket Program
Print run：900 (expected number)
1 application only
100,000 Yen (tax included)＊ Advertisement page in conference program and pocket program will be
adjusted by organizer.

■

Company Name/Logo on Congress Bag
Congress Bags：900 (expected number)
1 Application only 200,000 Yen (tax included)■

Banner Advertisement
Banner ad in the conference website with direct link to your website
1 Application 70,000 Yen (tax included)■

Insertion in Congress Bags
1 item (Quantity required: 900)

50,000 yen (tax included)＊ The enclosed brochures and other items should be sent directly to the Kyoto
International Conference Center by the date specified.
■

Annual Meeting Attendee Gift Sponsorship
Please provide your Company’s Stationery such as notepads and pens, we will
include them in our congress bags.
1 item (Quantity required: 900)
＊ Please contact 3rd GQAC Secretariat for the details. The enclosed stationery
should be sent directly to the Kyoto International Conference Center by thedate specified.
＊ Gift selection is on a first-come, first-served basis. If more than one
registration is received for the same gift, you may be contacted to supply adifferent gift.

-5-■Advertisement at Welcome Reception, Japan Night, and Gala Dinner
The 3rdGQAC2011 would like to invite all the delegates to many special andhopefully interesting social programs and events. We think these are the good
opportunities for all the delegates to experience mutual understanding andcommunication.
Provide your company name/Logo board on the table at each venue below (1 –3)
and also in front of the rooms.
We also provide 1 item insertion in congress bags.
1 Application

50,000 Yen（tax included）

1. Welcome Reception
Casual Cocktail Reception for all attendees
Date and Time: Sunday, November 13, 2011, 17:30 – 19:30
Place:
Kyoto International Conference Center, “Swan” Room
Expected Number of Delegates: 300
2. Japan Night (“Experiences in Japan”)
Some special programs will be planned for all the delegates. These are Tea
Ceremony, Japanese Calligraphy, Japanese Interlaced Braids, Origami, andJapanese Sake Tasting. We hope these programs will help you understandJapan and some aspects of the traditional culture.
Finger foods and drinks are available at the venue.
Date and Time: Sunday, November 14, 2011, 18:00 – 20:00
Place:Kyoto International Conference Center(Rooms have not yet been decided)
Expected Number of Delegates: 300＊ If a company applies for sponsorship to all entertainments (Welcome Reception,Japan Night), the company should pay150,000 yen. Each entertainment needs anapplication.
＊ Installation site will be arranged by Organizer.

-6-PaymentPayment
・ Payment Method
All payment must be made in Japanese yen by bank transfer. No other type ofpayment will be accepted.
All bank charges and/or handling charges should be paid by participants.
Confirmation of registration will be sent to the registrant by e-mail when payment
has been received.
Bank of Tokyo-Mitsubishi UFJ

Bank Name /Branch

Hongo Branch
3-33-5 Hongo, Bunkyo-ku,Bank Address

Tokyo 113-0033, JAPAN
Telephone:+81-3-3813-5211

Vendor Name (Account Name)Japan Society of Quality Assurance

Vendor Bank Account Number

4645904
Office: IPB Ochanomizu Bldg. 9F
3-3-11 Hongo, Bunkyo-ku,

Vendor Address

Tokyo 113-0033, JAPAN
Telephone: +81-3-5840-5561
Facsimile: +81-3-5840-5564

SWIFT Number

BOTKJPJTThe Sorting Codes, ABA and BLZ Numbers are for British, American andGerman banks, respectively.

・ Cancellation policy
Cancellation must be made by informing the 3rdGQAC Secretariat in writing bye-mail or FAX.
The amount of refund will depend on the date of cancellation, as follows;Cancellation received by September 30, 2011-----> 50% of the total amount paid.

Cancellation received after September 30, 2011-----> No Refund.

-7-

Exhibition Flow Chart
Application
As soon as we receive the application, we will contact you to confirm.
↓Sending Exhibitor’s Manual↓
Submitting Various Application Forms from the ManualPlease submit each form before deadline.
↓Informed Floor Plan
Booth assignments will be determined by the organizer.
↓Installation and Setup
Please refer the exhibitor’s manual for the time schedule.
↓Exhibition
November 14th, 2011, ～ November 16th, 2011↓
Breakdown
Please refer the exhibitor’s manual for the time schedule.

APPLICATION
Please fill out the necessary information on the Exhibitor Application Form /the sponsorship Application Form, and send to the 3rd GQAC Secretariat byE-mail or FAX.
As soon as we receive it, we will contact you and confirm it.
APPLICATION／CONTACT
3rd Global Quality Assurance Conference Secretariat（3rd GQAC Secretariat）
c/o Japan Society of Quality Assurance (JSQA)IPB Ochanomizu Bldg. 9F, 3-3-11 Hongo, Bunkyo-ku, Tokyo 113-0033, JAPANTEL：81-3-5840-5561

FAX：81-3-5840-5564

E-mail：secretariat@3rdgqac.com-8-3rd Global Quality Assurance Conference
November 13 (Sun) － November 16 (Wed), 2011
Organizer ：Japan Society of Quality Assurance (JSQA)
Co-Organizer ：Society of Quality Assurance (SQA)
British Association of Research Quality Assurance (BARQA)

Secretariat ：3rd Global Quality Assurance Conference Secretariat

EXHIBITION APPLICATION FORM
I agree to the rules described in the back and apply for the exhibition.
DateCompany Name

Contact Person

Department / Title

AddressTELFAX

E-mail＠Please check ☑

□ Basic Booth
Booth Number: 1st Choice (□ Table Booth) 2nd Choice (Booth(s)) 3rd Choice ()Expected Exhibit Content
Basic Booth

Table Booth● 1 booth size W3000×D2500×H2500● 1 table size W1800×D900×H750● Exhibition Fee 50,000 Yen (tax included) / booth● Exhibition Fee 30,000 Yen (tax included) / table

APPLICATION / CONTACT
3rd Global Quality Assurance Conference Secretariat （3rd GQAC Secretariat）
IPB Ochanomizu Bldg. 9F, 3-3-11 Hongo, Bunkyo-ku, Tokyo 113-0033, JAPANc/o Japan Society of Quality Assurance (JSQA)
TEL：81-3-5840-5561 FAX：81-3-5840-5564
Email secretariat@3rdgqac.com＜Notes＞
Please be informed that the information which you provide us is used for operation of 3rd GQAC such as posting to thewebsite, information for exhibitors and participants and conference report.
Other than the above-mentioned purposes, we do not disclose this information for any sales, transfer and release.

受付確認Terms and Regulations for Participation● Allocation of SpaceThe organizer shall determine the location of each exhibitor's booth based on exhibitor's contract to exhibit.
The organizer reserves the right to relocate an exhibitor's booth when it deems that operational
considerations necessitate such a change.
● Prohibition on Transer of Exhibition Booths
Exhibitors are precluded from subletting, buying, selling, exchanging or otherwise transferring a booth
contract or booth location without the consent of the organizer.
● Terms of Payment of Exhibition Fee
Exhibitors will be issued a bill for exhibition fees after receipt of their contract to exhibit. The exhibition fee
shall be paid by funds-transfer to the organizer's designated bank account.
● Withdrawals
Exhibitors who, after submitting an application to exhibit, withdraw their applications or reduce the amount ofexhibition space they originally booked will br charged a cancellation fee as follows:
Cancellations on or before September 30, 2011:
Cancellations on or after October 1, 2011:-50% of the exhibition fee
100% of the exhibition fee● Organizer's Right of Refusal
The organizer will refuse the right of participation in the exhibition to exhibitors whose exhibits violate theprovisions or another applicable regulation. The organizer will also refuse the right of participation toexhibitors exhibiting products the organizer deems unsuitable for this conference.
● Prohibition on Distributing Literature in Common Areas
In order to ensure an environment of fair competition for all exhibitors, distribution of literature and otherpromotional or advertising materials in common areas (entrances, exsits, aisles, rest areas, etc.) isprohibited. Exhibitors shall distribute such literature and materials at their own booths in a manner that does
not create a nuisance for other exhibitors.
● Moving in / out of Exhibits
Exhibitors shall move all exhibits into and remove them from the exhibition space during the time periods
designated for such activities. Anything that has not been removed by the expiration of the period
designated for removal (including exhibits, scrap wood) will be removed by the organiger at the expense andliability of the exhibitor. In order to ensure the safety and security of exhibitor's property, exhibits are
forbidden to be moved into or removed form the exhibition space during the period between thecommencement and conclusion of the exhibition. If unavoidable circumstances necessitate that exhibits bemoved into or removed from the exhibition space during the exhibition, said moving in or removal shall beconducted with the prior consent of the organizer.
● Liability for Damages
Exhibitors shall be liable for any damages they cause (including damage to the exhibition space's facilities orother exhibitor's property, and bodily injury to visitors or others) and shall compensate the injured party forsaid damages.
● Postponement/Cancellation of the Exhibition
If holding the exhibition is deemed unfeasible due to a natural or man-made disaster, or other uncontrollable
circumstances, the organizer may postpone or cancel the exhibition. In the case of cancellation, theorganizer will deduct necessary expenses from exhibition fees and refund the balance to exhibitors. The
organizer will not be liable for any other expenses or damages incurred by exhibitors as a result of thecancellation.
● Supplementary/Revised Regulations
The organizer reserves the right to revise or supplement the provisions contained herein in order to facilitate
the conduct of exhibition business.

3rd Global Quality Assurance Conference
November 13 (Sun) － November 16 (Wed), 2011

Organizer ：Japan Society of Quality Assurance (JSQA)
Co-Organizer ：Society of Quality Assurance (SQA)
Co-Organizer ：British Association of Research Quality Assurance (BARQA)
Secretariat ：3rd Global Quality Assurance Conference Secretariat

ADVERTISEMENT・SPONSORSHIP APPLICATION
Advertisement in Conference Program（A4 size）□ Back Cover
70,000 Yen □ Inside Front Cover 50,000 Yen□ Inside Back Cover 30,000 Yen □ Full Page20,000 Yen□ Half Page
10,000 Yen
Advertisement in Pocket Program□ 100,000 Yen
Company Name/Logo on Congress Bag□ 200,000 Yen
Banner Advertisement□ 70,000 Yen
Insertion in Congress Bags
□ 50,000 Yen ／Item
Yen

Item/Items
Providing your Company's Stationery□ ApplyAdvertisement at Welcome Reception, Japan Night and Banquet□ Welcome Reception□ Japan Night
50,000 Yen ／ Party
All prices are including 5% tax.
I would like to apply as above.
Company Name
Contact Person

Department / Title

Address

TEL

FAX

E-mail＠

APPLICATION / CONTACT
3rd Global Quality Assurance Conference Secretariat （3rd GQAC Secretariat）
IPB Ochanomizu Bldg. 9F, 3-3-11 Hongo, Bunkyo-ku, Tokyo 113-0033, JAPANc/o Japan Society of Quality Assurance (JSQA)
TEL：81-3-5840-5561 FAX：81-3-5840-5564
Email secretariat@3rdgqac.com