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Applying for a FEMS Grant
Contents
123
3.1
3.2
3.3
3.4

What are FEMS Grants? .................................................................................................................................................................................................................... 1
Applying for a FEMS grant ................................................................................................................................................................................................................ 2
FEMS Grants Overviews .................................................................................................................................................................................................................... 3
Grant types ................................................................................................................................................................................................................................... 3
Grant schedule and submission deadlines ................................................................................................................................................................................... 4
Submission process ..................................................................................................................................................................................................................... 5
What we need from you............................................................................................................................................................................................................... 5

1. What are FEMS Grants?
Members of FEMS Member Societies can apply for research grants, industry placements grants and/or support when organizing or attending a meeting, including ourMember Societies’ national and regional congresses. Every year we award hundreds of thousands of Euros to help meetings organizers, and the microbiology community ingeneral, bring together leading experts and Early Career Scientists* (ECSs) to share their respective knowledge, enthusiasm, and ideas.
* An Early Career Scientist is an active microbiologist who obtained their highest academic degree (Bachelor, Master or PhD) less than five years prior to the application
deadline date, or is currently a Masters or PhD student. Periods of maternity/paternity and long-term sick leave do not count towards this 5-year limit.
As a member of a FEMS Member Society, you are eligible to apply for any of our grants. These include Research and Training, FEMS Industry Placements, FEMS
Congress/Conference, FEMS Ukraine Support Grant, Meeting Attendance and Meeting Organizer grants. Membership of one of our Members Societies is required for all
FEMS grants except for the FEMS Congress/Conference Attendance grants. In addition to these FEMS grants, we also give out joint awards for early career scientists withthe European Society of Clinical Microbiology and Infectious Diseases (ESCMID) and American Society for Microbiology (ASM).
CONTENTSFEMS Grant Regulations

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FEMS Business Office, Delftechpark 37a, 2628 XJ Delft, The Netherlands
T: +31 (0) 15 302 0050 E: fems@fems-microbiology.org W: fems-microbiology.org

Not a member? Join one of the FEMS Member Societies in order toapply for our grants. Members of Member Societies can apply for
grants from day one.

2. Applying for a FEMS grant
You can apply for a grant using our online grants system, which will require you to have a FEMS account/profile.
••

You can create an account here or login with your credentials here
Once logged in to your FEMS profile, you can access the application forms for our Grants via this https://crm.fems-microbiology.org/grants-awards

You can also find the application forms in your FEMS profile at anytime:••••login to your FEMS profile
then under ‘Announcements’ click on the ‘Begin your application for a FEMS Grant’select the grant you wish to apply forfill in the form, save your progress and come back to it and once you are ready – Submit

Please check in the following overview the requirements and appropriate grant type for you. In preparation for your application we list here all information relevant foryour application along with documents and forms required during the application process, but we will also provide you with links to all necessary grant application andreporting templates within the online application form. You can also find all required forms on the FEMS Grants page.

CONTENTSFEMS Grant Regulations

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3. FEMS Grants Overview
3.1
Grant types - Each of our grants has its own functions, criteria for eligibility, and application restrictions as outlined in Table 1 below.
Table 1: Grant types, Eligibility and Restrictions

No4

FEMS Industry Placement Grants (IPG)

FEMS Ukraine Support Grant

Twice


250-750

N/A

up to 15000

Twice

Complimentaryregistration

4000Once

up to 5000
up to 7500

3

English language

FEMS Summer school for Postdocs



up to 5000

InternationalNo4Once>60% of grant used
to support EarlyCareer Scientists

FEMS Congress/Conference Attendance

Meeting Attendance (MAG)Amount awarded €

2Restrictions
Maximum numberof successful
applications
per individualActivemicrobiologistMeeting Organizer (MOG)

Research and Training (RTG)

Meeting Organizer

Early Career
Scientist1

Grant type

Presenting author

Member of FEMS
Member Society

Eligibility and requirements1) An Early Career Scientist (ECS) is an active microbiologist who obtained their highest academic degree (Bachelor, Master or PhD) less than five years prior to the application deadline date, or is currently a Mastersor PhD student. Periods of maternity/paternity and long-term sick leave do not count towards this 5-year limit.
2) Meeting Attendance Grant applications to attend FEMS-sponsored meetings will not be considered as applications for support should be made directly to the meeting organizer.
3) Exceptions maybe considered for national or regional meetings organized by FEMS Member Societies or joint meetings including FEMS Member Societies
4) Any Early Career Scientist can apply for these grants.

FEMS Grant Regulations

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3.2

Grant schedule and deadlines

The application deadlines, official decision date and applicable period for each of our grants vary by grant type:
Table 2: Grants schedule: Application deadlines, decision dates and time frame

Grant type

Deadlines

Official decision date

1st Round

2nd Round

1st round

2nd roundResearch and Training (RTG)

1 January

1 July1 March

1 September

Meeting Attendance (MAG)

1 March

1 September

1 May

1 November

Meeting Organizer (MOG)

1 June1 December

1 August

1 February

FEMS Congress/Conference
Attendance (CAG)
FEMS-ASM Mäkelä-Cassell Award(FEMS-ASM)

Abstract submission deadline
upcoming FEMS congress/conference(uneven years)
Abstract submission deadline ASM
congress in even years

6 weeks after submission deadline
2 months after submission
deadline

Applicable period
1-3 month fellowship within 12 months ofofficial decision date
Attendance at meetings within 12 months ofofficial decision dateMeetings occurring within 4-16 months ofofficial decision date(ie. 6-18 months of application deadline)
At the upcoming FEMS congress
At the upcoming ASM Microbe event

Up to 3 months fellowship, encouraged tostart within 3 months (up to 12 monthsallowed) of official decision date encouraged*FEMS Ukraine Support Grant
No deadlines
The grant is for a maximum of 6 months.
*Applicants are welcome to spend a stay at industry longer than 3 months, if the company is supporting them financially for a prolonged stay with an at least matchingamount.
FEMS Industry Placement Grants(IPG)

1 February

1 August

1 April

FEMS Grant Regulations

1 October4

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3.3

Submission process - When you apply for our grants, we ask that you submit specific forms, documents and information in support of your application (seesubmission requirements in Table 3 below).
Table 3: Submission: required information

FEMS Congress/Conference
Attendance (CAG)
FEMS-ASM Mäkelä-Cassell Award(FEMS-ASM)
FEMS Industry Placement Grants(IPG)
FEMS Ukraine Support Grant

Yes1
1

2


Copy of abstract
submitted to themeeting

Curriculum Vitae(incl. list ofpublications)








Meeting budget(Tentative) meeting
programme

Meeting Organizer (MOG)

Signed endorsement
form

Meeting abstract
Aims and Scope

Meeting descriptionMeeting Attendance (MAG)

Forms and documents to be uploaded during theonline submission
Confirmation ofabstract acceptance(may be submittedafter deadline)

Research and Training (RTG)

Project proposal

Contact details

Grant type

Project summary

Information to be entered in theonline form1) Including contact details of host company. In case candidate applies without a host company, we aim to facilitate a connection with a suitable one. Candidate and host company are encouraged to work together on aproject proposal.
2) Not applicable in case the candidate applies without a host company.

CONTENTSFEMS Grant Regulations

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3.4

What we need from you

To help us process your submission and later, to promote you and your work we need you to tell us about what your grant helped you achieve. We see promotion as a
joint effort, combining our stories, communication channels and networks.

FEMS Industry Placement Grants (IPG)
FEMS Ukraine Support Grant














See Table 5 below for more explanation of these requirements.

Grant distribution andmanagementFinal meeting programme

Insurance

Meeting updates

FEMS Congress/Conference Attendance(CAG)
FEMS-ASM Mäkelä-Cassell Award(FEMS-ASM)









FEMS visibility on yourcommunication channels

Meeting Organizer (MOG)

Signed claim form

Meeting Attendance (MAG)








Report form

Research and Training (RTG)

Certificate of AttendanceCompliance

Grant type

Acknowledgement

Table 4: What we need from you for each Grant type:CONTENTS

FEMS Grant Regulations

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IMPORTANT NOTES:
Compliance – It is important that you adhere to these FEMS Grants regulations since non-compliance may result in the cancellation of the grant or even a refunding
request.
Table 5: Explanation of what we need from you

Before the project or event
Insurance

AllGrants
distributionandmanagement

MOG

Please make sure that you are properly insured. FEMS is not responsible for any injury or ill effect suffered in connections with your project orevent.
A minimum of 60% of the FEMS Meeting Organizer Grant must be solely applied to support the attendance of ECSs. The opportunity for ECSs
to apply for an ECSMG should be widely promoted through the meeting’s website. Note that you are also responsible for receiving andreviewing the applications and for transferring the grant to the grantee, either before or at the meeting.
Additional to the criteria defined by the meeting, it is important that you select ECSs using the following criteria:• only Early Career Scientists are eligible• not too many grantees from the same institution and/or country should be selected.
ECSs may be granted a maximum of 750 EUR and a minimum of 250 EUR to assist with travel and accommodation.
Invited Speakers may be granted a maximum of 900 EUR.

Meetingupdates

MOG

Once you have awarded the ECSMGs, you will need to complete this application form (Please note that you must be logged in to your FEMS
account/profile to view the form). Submission of this form must be at least two months before the starting date of the meeting (unless thetiming of the meeting would not allow that).
You should send relevant meeting updates (change of event date, venue, registration/abstract submission deadlines) to FEMS Business Office.
Note: Before we can authorize funding, the FEMS Grants Committee needs to approve the final programme. If you do not have a final meeting
programme at the time of grant application, you need to send it as soon as it is available.
CONTENTSFEMS Grant Regulations

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During the project or eventAcknowledgement

VisibilityMAG
MOG
IPG
MOG

After the project or event
Acknowledgement
RTG,
UkraineSupportCertificate ofMAG,
Attendance
CAG
FEMSASM
MOG
Grantee statement
RTG
Grantee statement
IPG
MAG
Grantee statement
Signed Claim formAll

Please make sure you acknowledge the received support in any presentation or event supported by the grant or publications
resulting from the project. You are also encouraged to publish related work in one of the FEMS journals.
Meetings organizers are required to provide appropriate visibility at the sponsored meeting (e.g. on printed materials, website,social media and other appropriate material), post the event on the FEMS Opportunities Board and provide us with the promotional
information as requested in the application form. We will provide you with materials to help you raise FEMS’ visibility at themeeting and may appoint a representative to attend on our behalf. The meeting should allow for free entry for one FEMS
representative [or a discount of EUR 250 or equivalent where registration is more than this] and the option of a FEMS stand at themeeting.
Please make sure you acknowledge the received support in any publications resulting from the project. You are also encouraged topublish related work in one of the FEMS journals.
After the event, please upload a scanned copy of your certificate of attendance signed by the meeting organizer.

Please submit your completed Report form. (Please note you must be logged in to your FEMS account/profile to complete the form)
Please submit your completed Report form and Grantee statement, not later than 3 months after the project period or event.
(Please note you must be logged in to your FEMS account/profile to complete the form)
Please submit your completed Grantee statement. (Please note you must be logged in to your FEMS account/profile in order tocomplete the form)
To receive the granted amount please ensure that you complete and submit the hand signed Claim form you receive from the FEMS
Membership Officer. Please attach scanned copies of travelling ticket(s) or their related invoice.

FEMS Grant Regulations

8