FY2025 Procedures for Preparing and Entering a Research Proposal Document(items to be entered in the Website)(Grant-in-Aid for Scientific Research (A/B/C), Challenging Research(Pioneering/Exploratory), and Early-Career Scientists)
The confirmation of the content of the application and the preparation of the review material is based on the“Research Proposal Document”, which constitutes one part of the application documents. Consequently, it ispossible that the information entered in the website will have an influence on the results of the review, or it ispossible that the research project will not be accepted for review, because of the content entered. Therefore, theapplicant should prepare the Research Proposal Document with care.
Also, a part of content entered (title of Proposed Research Project, information of project member, effort, etc.) will
be provided to the e-Rad.
Select “application information input” of the research category for which an application is made from the “List of
Research Categories for which Applications are accepted” in the electronic application system. The “Management ofResearch Proposal Document” screen will be displayed. Next, please select “application information input” in theentered application information (“Research Project Information”, “Research Expenditure and Their Necessity”, “TheStatus of Application and Acquisition of Research Grants”). The respective input screen will be displayed. If you apply
for Early-Career Scientists, after selecting the application requirements on the “Confirmation of Application
Requirements” screen, the “application information input” screen will be displayed. On the screen of each input, if the“Japanese ▶ English” button at the upper left of the screen is clicked, then the explanations are translated into English.

“Confirmation of Application Requirements” screen
1. Application Requirements[These are items which need to be entered when applying for “Early-Career Scientists”.]
Please select the following appropriate application requirement.
“(1) As of April 1, 2025, Ph.D. acquired less than 8 years”,“(2) It is planned to acquire Ph.D. by April 1, 2025, although it is not acquired Ph.D.”,“(3) As of April 1, 2025, years acquired Ph.D. except period of maternity leave or of raising preschooler(s) less than 8
years”.
If you select “(2) It is planned to acquire Ph.D. by April 1, 2025, although it is not acquired Ph.D.”, please enter “Ph.D.
Acquisition Planned Date”, and “Research institute where applicant is planned to acquire Ph.D.”. (This content is notconverted to the PDF file.)
If you select “(3) As of April 1, 2025, years acquired Ph.D. except period of maternity leave or of raising preschooler(s)less than 8 years”, please enter “Period of maternity leave or of raising preschooler(s)”. (This content is not converted
to the PDF file.)“Research Project Information” input screen
1. Research proposal submission in the fiscal year previous to the final fiscal year of the research period of anon-going research project[These are the items that need to be entered when applying for Scientific Research (Scientific Research(A/B/C) (“General”)]
The applicant should select the appropriate item from among “Not Applying” and “Applying”.
Moreover, if the applicant selects “Applying”, it is limited to research projects that fall under “Research proposal
submission in the fiscal year previous to the final fiscal year of the research period of an on-going research project(Refer to the Application Procedures for Grants-in-Aid for Scientific Research)”. If he/she makes an application
under the category “Research proposal submission in the fiscal year previous to the final fiscal year of the research
period of an on-going research project”, he/she should enter the project number of the Grant-in-Aid (continued) of
which FY2025 is the final fiscal year (i.e., the project number of the on-going research project on which the new
application is based). Moreover, he/she should be sure to fill in the necessary information in the column “Items to
be Entered When New Application is Made in the Fiscal Year Previous to the Final Year of the Research Period ofan On-Going KAKENHI Project” of the Research Proposal Document (forms to be uploaded) he/she is preparing.
2. Section Desired the Review
In “Grants-in-Aid for Scientific Research-KAKENHI-, Review Section Table” (hereinafter referred to as “Review
Section Table”) which appears in the “List” on the electronic application system, please enter a review section which
you wish to be reviewed.
The section to be selected depends on the research category you apply.
Scientific Research (B/C) and Early Career Scientists --------------------------------- Select from “Basic Section”
Scientific Research (A) and Challenging Research (Pioneering/Exploratory) ------ Select from “Medium-sized Section”* For Basic Sections to be reviewed jointly in Scientific Research (B), research proposal documents (PDF files)
submitted to those Basic Sections will be sent to the reviewers without displaying any information pertaining to the
Basic Section in order to ensure appropriate review as a Section subject to joint review, not as an independent Basic
Section.
3. Name of the Principal Investigator
The information on Principal Investigator which has been registered in e-Rad will be automatically displayed.
Principal Investigator in question should verify whether his/her name has been displayed correctly. If there is anerror, please temporarily save the input data, then contact the secretariat of your research institution and follow the
instructions.
4. Research Institution, Academic Unit (School, Faculty, etc.) and Position
The information on Principal Investigator which has been registered in e-Rad will be automatically displayed.
Principal Investigator should verify whether the information on his/her professional affiliation has been displayedcorrectly at the time he/she is preparing the Research Proposal Document. If there is an error, please temporarily
save the input data, then contact the secretariat of your research institution and follow the instructions.
5. Academic Degree and Effort

(These are items which need to be entered when applying for “Early-Career Scientists”.)
The applicant should enter the time allocation rate (an integral number between 1 and 100) in the column “Effort”,
assuming that the research project for which the current application is being made would be selected.
When determining the time allocation rate, the applicant should determine it keeping in mind the definition of “effort”
by the Council for Science and Technology Policy. This definition is “the percentage of time allocation (%)
necessary for the implementation of the research in question, if the total yearly working hours of the researcher is
set at 100%”. Moreover, the “total working hours” does not mean time spent only on research activities, but entire
actual working time, including time spent on educational activities and other activities.
Moreover, when the research project for which the current application is being made is selected, the applicant will
be requested to confirm the effort anew at that time and to perform the procedure of formal application for grantdelivery. If the effort is changed at that time, it is necessary to correct the effort in e-Rad before formal application
for grant delivery.

6. Date of Ph.D. Acquisition[These are items which need to be entered when applying for “Early-Career Scientists”.]
The information on Principal Investigator which has been registered in e-Rad will be automatically displayed.
Principal Investigator in question should verify whether Date of Ph.D. Acquisition has been displayed correctly. If
there is an error, please temporarily save the input data, then contact the secretariat of your research institution andfollow the instructions.

7. Application Requirements[These are items which need to be entered when applying for “Early-Career Scientists”.]
Please make sure whether entered application requirements are correctly displayed before you proceeded to“application information input” screen.
Please make sure whether “Ph.D. Acquisition Planned Date” and “Research institute where applicant is planned toacquire Ph.D.” are correctly displayed, if you select “(2) It is planned to acquire Ph.D. by April 1, 2025, although it
is not acquired Ph.D.”.
Please make sure whether “Period of maternity leave or of raising preschooler(s)” is correctly displayed, if you
select “(3) As of April 1, 2025, years acquired Ph.D. except period of maternity leave or of raising preschooler(s)less than 8 years”.
8. Title of the Research ProjectIn the column “Title of Proposed Research Project”, the applicant should enter a title for the proposed research
project. The title should express the content of the research until the end of the research period in concrete terms.
(The applicant should avoid general or abstract expressions.) In giving a title to the research project, applicantsshould note that the entire Research Proposal Document, including the title of the research project will be reviewed
and will be publicized widely in the Grants-in-Aid for Scientific Research (KAKENHI) Database (KAKEN) if theresearch proposal is adopted. Therefore, make sure to select a title that effectively reflects the content of yourresearch project.
If your title includes double-byte characters, you can enter up to 80 bytes (40 double-byte characters); if you areusing only single-byte characters, you can enter up to 200 bytes (200 single-byte characters).
Note that double-byte characters are counted as 2 bytes and single-byte characters are counted as 1 byte. Voiced
sound symbols (dakuten) and semivoiced sound symbols (handakuten) are not counted independently as one
character, but that letters of the double-byte alphabet, numbers, symbols, etc. are all counted as 2 bytes and displayed
as such. Bearing this in mind, applicants should avoid the use of chemical formulas and mathematical formulas asmuch as possible. (Example: “Ｃａ２＋” entered in double-byte characters will be counted as 8 bytes, whereas“Ca2+” will be 4 bytes.)
As a general rule, changes in the title of the research project will not be accepted.
9. Research Abstract[These are the items that need to be entered when applying for “Scientific Research (A) “and“Challenging
Research (Pioneering/Exploratory)”.]The applicant should enter the purpose of the research project, and the methods and other matters to achieve thepurpose of the research in a clear manner (including significance as Challenging Research when applying for
Challenging Research (Pioneering/Exploratory)). It is possible to enter these in Japanese or in English.
Furthermore, it is noted that the review will be conducted by Comprehensive Review from diverse viewpoints by areview committee consisting of reviewers with different backgrounds.
It is possible to enter up to 1000 bytes. (Double-byte characters are counted as 2 bytes and single-byte characters
are counted as 1 byte).
10. Request for disclosure
The applicant should select the appropriate item from among “Request for disclosure” or “Not Request fordisclosure”, for the results of review, in case his/her proposed project is not selected.
* “Disclosure” of review results will be made through the electronic application system only to those applicants
who have requested disclosure in advance (Except for the applicant, the results cannot be viewed by anyone
including the person(s) belong to the research institution).
Once you select “Not Request for disclosure” JSPS will not disclose the review results for any reason
whatsoever.

11. Project Members List
[These are items which need to be entered when applying for “Scientific Research (A/B/C)” and “Challenging
Research (Pioneering/Exploratory)”]
Concerningtheplannedresearch

of“Scientific

Research(A/B/C)”

and“Challenging

Research(Pioneering/Exploratory)”, as the occasion demands, it is possible to involve the “Co-Investigator”, and the“Research Collaborator” in the research. For the definitions of “Principal Investigator”, “Co-Investigator”,“Research Collaborator”, please refer to the Application Procedures for Grants-in-Aid for Scientific Research.
In addition, the applicant should fill in the column “Project Members List” while keeping in mind the following
points.

(1) Project Members Input (Principal Investigator)
・In the column “Status of Research Integrity Pledge (Linked to e-Rad Registration Details)”, the status ofpledge to appropriately report to the affiliated institution in accordance with the relevant rules and regulations,the information necessary to ensure the transparency of all research activities that the Principal Investigator isinvolved in, including donations, etc. registered in e-Rad and non-monetary support such as facilities andequipment, will be linked and automatically displayed.
Application cannot be made if the status is not “Pledged”; therefore, make sure that the status has been registeredin e-Rad. Linkage of the researcher information in e-Rad usually takes about 10 minutes, but it may take longer.
Make registration in e-Rad well in advance, because last-minute registration before the application deadline maylead to linkage failure.
・In the column “Distinction”, it will be automatically displayed as “Principal Investigator”.
・In the column “Researcher Number”, “Name (Pronunciation in katakana; Kanji, etc.)”, “Age (as of April
1, 2025)”, and “Research Institution, Academic Unit (School, Faculty, etc.), Position” of the Principal
Investigator, the information on the Principal Investigator which has been registered in e-Rad will be
automatically displayed. Principal Investigator should verify whether the information has been displayedcorrectly.
・In the column “Academic Degree”, Principal Investigator should fill in his/her academic degree. Enter the lasteducational status only.
・In the column “Role in This Project”, the Principal Investigator should fill in, how the Principal Investigatorand the Co-Investigator(s) will cooperate to carry out the research, in a way that clarifies the respective
connections between the researchers, and highlighting the allotment of research tasks in the research
implementation plan FY2025. Principal Investigator should also enter those information of Co-Investigator.
・In the column “Research Expenditure for FY2025”, the share of the grant to the Principal Investigator andthe Co-Investigator(s) should be entered in units of thousand yen, based on the research plan. Principal
Investigator should also enter those information of Co-Investigator.
The total amount of all the shares of the grant to each researcher should correspond to “Research Expenditure
for FY2025 (Thousand Yen)” displayed in the screen. If it does not correspond, “error” is displayed on theconfirmation screen after entering.
・In the column “Effort”, the Principal Investigator should enter the time allocation rate (an integral number
between 1 and 100), assuming that the research project for which the current application is being made would
be adopted.
When determining the time allocation rate, the Principal Investigator should determine it keeping in mind thedefinition of “effort” by the Council for Science and Technology Policy. This definition is “the percentage oftime allocation (%) necessary for the implementation of the research in question, if the entire yearly working
time of the researcher is set at 100%”. Moreover, the “entire working time” does not mean time spent only on
research activities, but entire actual working time, including time spent on educational activities and otheractivities.
Moreover, when the research project for which the current application is being made is adopted, the Principal
Investigator will be requested to confirm the effort anew at that time and to perform the procedure of formal
application for grant delivery. If the effort is changed at that time, it is necessary to correct the effort in e-Radbefore formal application for grant delivery.
(2) Project Members Input (Co-Investigator)
・Concerning the entry column for the Project Members List (Co-Investigator), when pressing the button“Add” on the left side of the entry screen one time for every member of the project, the edit box in which thedata need to be entered is displayed.
The Principal Investigator should delete edit boxes for data entry that are not being used (when he/she entereddata but finally does not use them, or when he/she did not enter data at all), by pressing the button “Delete” onthe left side.
The column “Number of Project Members”, displayed on the lowermost part of the screen is displayed
automatically, according to the number of edit boxes for data entry.
If the number in the column “Number of Project Members” and the total number of persons for whom data haveactually been entered do not correspond, “error” is displayed on the confirmation screen, the data have beenentered. Therefore, the applicant should always delete edit boxes for data in which no data has been entered.
・In the column “Status of Research Integrity Pledge (Linked to e-Rad Registration Details)”, the status ofpledge to appropriately report to the affiliated institution in accordance with the relevant rules and regulations,the information necessary to ensure the transparency of all research activities that the Co-Investigator is involved
in, including donations, etc. registered in e-Rad and non-monetary support such as facilities and equipment, will
be linked and automatically displayed.
Application cannot be made if the status is not “Pledged”; therefore, the Principal Investigator should check thestatus of pledge on the relevant screen and request Co-Investigator(s) who have “Not Pledged” to do so for theiraffiliated institution and register the status in e-Rad. Linkage of the researcher information in e-Rad usually takes
about 10 minutes, but it may take longer. Make registration in e-Rad well in advance, because last-minuteregistration before the application deadline may lead to linkage failure.
・In the column “Distinction”, it will be automatically displayed as “Co-I(s)”.
・In the column “Name (Pronunciation in katakana; Kanji, etc.)”, “Age (as of April 1, 2025)”, and “ResearchInstitution, Academic Unit (School, Faculty, etc.), Position” of the Co-Investigator, enter the researcher
number of the Co-Investigator and click on the [Search] button, his/her information will be displayed, and click[OK] button.
Since the Co-Investigator may belong to more than one research institution, please ask the Co-Investigator atfirst to confirm which affiliation he/she wishes to list for the application.
・In the columns “Academic Degree” and “Effort”, the contents which the Co-Investigator entered in theconsent process of Co-Investigator will be displayed.
・In the columns “Role in This Project” and “Research Expenditure for FY2025”, the Principal Investigatorshould enter the contents. (Please refer to the column “(1) Project Members Input (Principal Investigator)” forthe entry method).
[About the Consent Process of Co-Investigator]
・The consent both from Co-Investigator him/herself and his/her research institution should be given on theelectronic application system to list him/her on the project members as a Co-Investigator.

・To request other researchers to participate in the research project as Co-Investigators, check the checkbox at“Request” in the “Status of Consent” row and save it temporarily on the electronic application system. The
researcher registered in the field is provisionally requested to participate in the research project as a CoInvestigator. In addition, please contact him/her that you had made the Co-Investigator request on the system.
・When the consent both from Co-Investigator him/herself and his/her research institution have been given, the“Status of Consent” will be changed to “Obtained the consent from the Co-Investigator” and “Obtained theconsent from the institution”.
・You cannot request the researcher to become a Co-Investigator whose status of consent is “Dissented by the CoInvestigator” or “Dissented by the Institution”. Press [Delete] button on the left hand side of that column anddelete the frame into which the data is being entered.
・When you request the researchers to become a Co-Investigator, your official request should be made basedon the high probability in obtaining the consent from the Co-Investigator-to-be after surely confirming
the following items with the researchers.
① For this research project, the Co-Investigator has to bear responsibility for the implementation of theresearch project in cooperation with the Principal Investigator.
② As well as the Co-Investigator understand and comply with both the KAKENHI supplementary conditions(funding conditions) and the terms stipulated in the (a), (b) and (c) below, and to receive a share of
KAKENHI from the Principal Investigator and use it properly.
(a) The Co-Investigator has to recognize that citizens have placed trust in scientific research and that
KAKENHI are funded with their tax, and you therefore have to use KAKENHI in a proper and efficient
way and refrain from committing research misconduct during my research.
(b) The Co-Investigator has to fulfil the requirement for the research ethics education coursework either
by reading a textbook such as “For the Sound Development of Science - The Attitude of a
Conscientious Scientist –“ (“For the Sound Development of Science” Editorial Committee on JSPS),
by taking an e-Learning course such as the “e-Learning Course on Research Ethics [eL CoRE] or“APRIN e-learning program (eAPRIN)”, or by participating in the research ethics education course
conducted at his/her institution based on the “Guidelines for Responding to Misconduct in Research”(Adopted August 26, 2014 by the MEXT), prior to the formal application for grant delivery (or, in casethe grant has already been delivered, by the time the “application for approval of change for the CoInvestigator” is submitted by the Principal Investigator to JSPS).
(c) The Co-Investigator has to understand thoroughly and confirm on what the researchers should consider,in conducting of their researches, from amongst the contents of both the statement “Code of Conduct
for Scientists -Revised Version-” by the Science Council of Japan and the booklet “For the Sound
Development of Science -The Attitude of a Conscientious Scientist-” by the JSPS, by the time of theformal application for grant delivery of the concerned research project. (Or, by the time when the“application for approval of change of the Co-Investigator” is to be submitted to the JSPS by the
Principal Investigator, in case the official grant decision thereof has been already made.)* Refer to the KAKENHI (Grants-in-Aid for Scientific Research) Electronic Application System Operation
Manual

(URL:

https://www-shinsei.jsps.go.jp/kaken/topkakenhi/shinsei_ka.html)

for

the

detailed

information on the consent processes of the Co-Investigator such as operating environment, operating
method, and so on.
(3) Joint researchers other than Co-Investigators become “Research Collaborators”. Therefore, the applicant
does not have to enter them in the Project Members List of the proposed project in question. When the applicant
mention about Research Collaborator in the Research Proposal Document, if necessary, the applicant canmention them in a column where he/she explains the overall research plan, for example, in the column “Research
Objectives, Research Method, etc.”.
“Details of Research Expenditure and Their Necessity” input screen
1. Details of Research Expenditure and Their Necessity
Please input the details of each expense required for this research proposal based on the Research Proposal
Document (forms to be uploaded). .
In that case, please pay attention to “Target expenditure (direct expense)” and “Ineligible expenditure” described
below. Also, please be aware that research plan with research expenditure less than 100,000 yen in any year of theresearch period will not be eligible for call for proposal.

“Target expenditure (direct expense)”
The expenditure necessary for the implementation of the research plan (including the budget necessary forsummarizing the research achievements) is eligible.
“Ineligible expenditure”
The following expenditures are not included in the funding:① Expenditure for buildings and other facilities (excluding the expenditure for installations which became
necessary because of the introduction of goods that have been purchased by means of direct expense)② Expenditure for handling accidents or disasters that occurred during the implementation of funded project③ Personnel cost/Honoraria for the Principal Investigator or Co-Investigator(s)④ Other expenditure which fall under indirect expense** Indirect expense is expenditure necessary for the management of the research institution and other things
that arise during the implementation of the research project (corresponding with 30% of the amount of thedirect expense). The expenditure is used by the research institution.
This time, it is scheduled to set up indirect expense for the research categories for which a call for proposals
is organized. However, the Principal Investigator does not need to state that indirect expense in the Research
Proposal Document.
Research expenditure and usage breakdown are automatically calculated from the details of each expense. In thedetail column of each expenditure, the data input column is displayed by pressing the “Add” button necessary times
on the left side of the input screen. For data entry fields that you do not use (if you have entered but do not use it or
if you did not enter at all), please delete the data entry field by pressing the “Delete” button on the left side. Pleaseenter the amount in thousand yen units rounding off fractions smaller than one thousand yen. After completing the
input of all the details of each expense, please click the recalculate button. And the output in PDF will be the upper
limit to 2 pages.
Please note the following points when entering details of each expense. However, the way to journalize each expense
should be handled in accordance with such as the accounting rules of the research institutions to which you belong
including but not limited to the following examples.
○ Equipment Costs
When purchasing a large number of books and/or materials, please input, to some extent, the contents of the books
and/or materials to clarify what they are, such as “the books related to the Western medieval political history” (Asfor the books, the same way to journalize should be applied even if they were not handled as equipment.). Also, inthe case of the machinery and equipment, not only enter simply with a set of something but also with its breakdown.
○ Consumables Expenses
Please enter for each product name such as chemicals, laboratory animals, glassware, etc.
○ Necessity of the Equipment Costs and the Consumables Expenses
Please enter the necessity and the basis of the estimation for the equipment costs and consumables expenses you
have inputted. In any fiscal year of this research period, if the “equipment costs” exceeds 90% of the total researchexpenditure in any FY of the period and there is expenditure which accounts for a particularly large proportion in“consumables expenses”, you must enter the necessity of the expenditure to carry out the research. In addition, insuch cases as equipment were purchased by the combined use from the grants, enter into the column of unit pricethe amount using for this concerned research project together with mentioning to the effect that this is the combineduse.
○ Domestic and Overseas Travel Expenses
As for the domestic and overseas travel expenses for Principal Investigator, Co-Investigator(s), and Research
Collaborators (data collection, various investigations, meetings of research, announcement of results of research,etc.), please enter the expenditures (transportation fee, accommodation fee and daily allowance), etc. for each matter.
○ Personnel Cost/Honoraria
Please enter the expenditures for each matter such as honoraria, compensation, wages and salaries to Research
Collaborator(s) (postdoctoral researchers, research assistants (RA), researchers belonging to overseas research
institutions, and others) who engaged in organizing materials, assisting in experiments, performing translation or
proofreading, providing technical knowledge, distributing and collecting questionnaires and collecting informationmaterials for research), and payment to temporary staff agencies. In addition, enter the status at the time ofcollaboration (such as project assistant professor, postdoctoral fellow, student in Doctoral course/Master's course)of the people to whom the personnel cost or honoraria to be paid if it is obvious.
(Example) Organizing materials: [breakdown: X (number of students in Doctoral courses) × Y (number of months)] = XXXX yen.
(Refer to the Application Procedures for Grants-in-Aid for Scientific Research.)

○ Miscellaneous Expenses
Except for equipment cost, consumables expenses, travel expenses, personnel cost/honoraria, please enter the
expenditures to carry out the research (e.g. the costs for printing, photocopying, developing/printing, correspondence(stamps and phone calls), transport, renting or leasing the research facilities (only where the grant-aided project
cannot be conducted in the facilities of the research institution), meetings (rental of the venue and meals (excluding
alcohol)), equipment rental (e.g. computers, automobiles, experimental equipment), equipment repairs,
transportation other than travel expenses, presentation of the research achievements (fees for contributing to the
publications of academic societies, website creation, and preparation of pamphlets to publicize the researchachievements, costs of PR activities disseminating research achievements to the general public, including children
and students and other matters) , experiment waste disposal cost, the cost of “buyout”, i.e. someone taking over apart of the duties (other than research) of the Principal Investigator or Co-Investigator(s). (Refer to the Application
Procedures for Grants-in-Aid for Scientific Research)) item by item.

○ Necessity of Travel Expenses, Personnel Cost/Honoraria, and Miscellaneous Expenses
Please enter the necessity and the basis of the estimation of travel expenses, personnel cost/honoraria, andmiscellaneous expenses you entered. In any fiscal year of this research, if the “travel expenses” or “personnel
cost/honoraria” exceeds 90% of the total research expenses in any FY of the research period and there is expenses
which accounts for a particularly large proportion in “miscellaneous expenses,” you must enter the necessity of theexpenditure to carry out the research.
“The Status of Application and Acquisition of Research Grants” input screen
1. The Status of Application and Acquisition of Research Grants (*This content will not be converted to the
PDF file.)
The entries in this column will be referred to by the reviewers in order to determine whether the grant status would
not constitute a case of “unreasonable duplication and/or excessive concentration in the grant allocation” so that“the proposed research project can be duly carried out in parallel with other projects.” Therefore, it is strictly
required that the information on the Principal Investigator and each Co-Investigator of the research project at thetime of application be correctly entered and confirmed, including “(1) Research Grant Application(s) in the Review
Process”, “(2) Research Grant(s) Adopted and to be Delivered”, “(3) Research Expenses Other than e-Rad”, and“(4) Organizations You Belong to and Your Positions (Including Concurrent Positions, Participation in a Foreign
Recruitment Program, Position of Professor Emeritus without Employment Contract)”. You can add the information
on each researcher registered in e-Rad on the relevant screen by referring to and selecting such information. If you
have revised the added information, such revisions will not be reflected in e-Rad. Therefore, make sure to revise
the registered information in e-Rad.
*Linkage of the application and acceptance information in e-Rad usually takes about 60 minutes, but it may takelonger. Make registration in e-Rad well in advance, because last-minute registration before the application
deadline may lead to linkage failure.

・This research project is entered at the head of “(1) research grant application(s) in the review process”.
・Not only KAKENHI but also other competitive research funds (including foreign ones) (*) should be entered in “(1)research grant application(s) in the review process” , “(2) research grant(s) and (3) Research expenses other than eRad adopted and to be delivered”. “(3) Research Expenses Other than e-Rad” refers to research expenses that fall under
the following (A) or (B).
(A) Those that are not competitive research funds(B) Those that are competitive research funds but whose application was not made in e-Rad
Research expenses that fall under the above should be entered in “(3) Research Expenses Other than e-Rad”.
(*) The Integrated Innovation Strategy 2020 states that “Regarding the acceptance of funds from foreign countries, we[the Government of Japan] will make information disclosure of the situation, etc. as a requirement at the time of a researchfunds application.” In response, starting from the FY2021 call for proposals, it is clearly stated that applicants submitting
KAKENHI grant applications must declare any foreign research funds in “The Status of Application and Acquisition of
Research Grants” column in the Research Proposal Document. Enter all domestic and foreign competitive research funds
as well as any research funding, including subsidies from private foundations, funds for contract research and joint
research in the review process and/or adopted and to be delivered.
Note the following points about joint research, etc. with a non-disclosure agreement will be handled.
・For the time being, you can submit without entering the name of the partner institution and the amount of research expenses
accepted, if it is difficult to submit due to unavoidable circumstances such as when it is difficult to submit based on thecontents of the confidentiality agreement that has already been concluded, etc.
And it should also be noted that when concluding a confidentiality agreement, etc. in the future, it is assumed that only
necessary information may be submitted when applying for competitive research funds. Provided, if the parties to theagreement mutually agree on the scope of information to be kept confidential and reasonable grounds for suchconfidentiality (e.g., in case such information is materially important to corporate strategy and is deemed extremely
confidential), the agreement can be formulated to prohibit the submission of such confidential information.
(*)The submitted information may be shared among the funding agencies and related ministries as well as information thathas not been subject to a confidentiality agreement, but even in this case, the information will be shared only with those
who have confidentiality obligations.

・With regard to effort, enter the allocation rate (%) of the time required for conducting research activities, etc. for“(1) Research Grant Application(s) in the Review Process”, “(2) Research Grant(s) Adopted and to be Delivered”,
and “(3) Research Expenses Other than e-Rad”, based on 100% of the total working hours in FY2025 for “(1)Research Grant Application(s) in the Review Process”, “(2) Research Grant(s) Adopted and to be Delivered”, “(3)Research Expenses Other than e-Rad”, “(4) Organizations You Belong to and Your Positions (Including Concurrent
Positions, Participation in a Foreign Recruitment Program, Position of Professor Emeritus without Employment
Contract)”, and (5) Other Activities. The “total working hours” does not mean time spent only on research activities,
but entire actual working time, including time spent on educational activities and other activities.
・There is no need to enter the fundamental research grants that are allocated so that research activities, etc. can carryout as duties within the research institution to which the researcher belongs in “(1) research grant application(s) inthe review process” or “(2) research grant(s) adopted and to be delivered”. The effort of the research activities andso on that utilize such grants is included in “(5) other activities”. Moreover, the effort in the research project
supported by a KAKENHI in which the researcher participates as Research Collaborator is included in “(5) otheractivities”.
・If the applicant is a Research Fellowship for Young Scientists (PD/RPD/CPD/DC) and plan to receive a Grant-inAid for JSPS Fellows in FY2025, please enter it in “(2) research grant(s) adopted and to be delivered”. Moreover,please do not enter the Grant-in-Aid that is paid monthly by JSPS (research implementation costs).
・As for the research proposal submission in the fiscal year previous to the final fiscal year of theresearch period of an on-going research project, do not enter expected amounts of the said on-going research
project on which the new application is based in the “(2) research grant(s) adopted and to be delivered”.
・ If the applicant has added or revised “(3) Research Expenses Other than e-Rad” and “(4) Organizations You
Belong to and Your Positions (Including Concurrent Positions, Participation in a Foreign Recruitment Program,
Position of Professor Emeritus without Employment Contract)”, he/she should be sure to make necessary additions
or revisions on the “Researcher Details” page in e-Rad.
(1) Research Grant Application(s) in the Review Process” and “(2) Research Grant(s)○ “ Role in this Project”
Please select “PI” if the role of the researcher is a Principal Investigator or select “Co-I” if the role of the researcher
is a Co-Investigator.
○ “ Funding Scheme, Grant Category (Funding Organization)”
In case of KAKENHI, please select the research category. For cases other than KAKENHI, please select “Other”
and enter the name of the research grant and the name of the funding organization.
○ “Research Period”
Please enter the research period.
○ “Title of Proposed Research Project”
Please enter the title of proposed research project.
○ “Name of Principal Investigator”
If applicant select “Co-I” in the column of Role in the Project, please enter the name of the Principal Investigator(or equivalent) of the research subject.
○ “Research Expenditure for FY2025 (Research Expenditure for the whole period) (Unit: thousand yen)”Enter the amount of direct expense of research expenditure to be received and used by him/herself in FY2025 (items
under application is the applied amount) in the upper row, and at the same time enter the total amount (planned
amount) to be used by him/herself during the whole period in the lower row.
If applicant select “Co-I” in the column of Role in the Project, please enter the amount of allotment (planned amount)to be received and used by him/herself in FY2025 in the upper row, and at the same time enter the total amount of

allotment (planned amount) to be used by him/herself during the whole period in the lower row. (Please enter "0" if
contributions are not distributed in the respective column.)
Even when adding e-Rad registration details, the applicant should directly enter the amount of research expenditure,
as it is outside the scope of linkage.
○ “Effort Percentage in FY2025 (%)”
In addition, when conducting research by the competitive research funds, please be sure to enter the effort related to
the research activity. When the research project for which the current application is being made is selected, theapplicant will be requested to confirm the effort anew at that time and to perform the procedure of formal application
for grant delivery. If the effort is changed at that time, it is necessary to correct the effort it e-Rad before formal
application for grant delivery.
In KAKENHI, please enter “-” (hyphen) if applicant enter a research category (such as Specially Promoted Research)that can be duplicated but not adopted in duplicate.
If the applicant has revised effort information added from e-Rad registration details, such revisions will not bereflected in e-Rad. Therefore, he/she should be sure to make necessary revisions on the “List of Effort Page” of eRad.
○ “Distinction of the research contents and reason for submission of this KAKENHI application in addition to theother projects, and other relevant information”
Please explicitly enter the items focusing on the research grant application(s) in the review process or research
grant(s) adopted and to be delivered, distinction of the research contents, and reason for submission of thisKAKENHI application in addition to the other projects of the research project.
In addition, enter the affiliated institution and title/position in submitting or accepting the research project.
You must enter the affiliated institutions and titles/positions for each and all of the projects, even if they are the sameas the affiliated institution and your title/position under which you are submitting this application.
If applicant is a Principal Investigator of KAKENHI, please enter the total amount of direct expense for the whole
research period including the shared amount to the Co-Investigators in this column.
(3) Research expenses other than e-Rad○ “Kind of Contract”
Select the kind of the contract.
○ “Partner institution”
Enter the partner institution and select the name of the country where it is located from the list.
○ “Funding system”
Enter the name of the funding system. Enter “-” (hyphen) for those without the name of the system, such as
joint research grants.
○ “Research Period”
Enter the research period.
○ “Title of the Research Project”
Enter the title of the research project.

○ “Budget Amount”
Enter the budget amount. Select the appropriate currency unit in the case of an overseas project.
○ “Effort”
Enter effort in FY2025. Be sure to enter the effort related to the relevant research activity.
If you have revised effort information added from e-Rad registration details, such revisions will not be reflectedin e-Rad. Therefore, be sure to make necessary revisions on the “List of Effort Page” of e-Rad.
In addition, when the research project for which the current application is being made is selected, you will be
requested to confirm the effort anew at that time and to perform the procedure of formal application for grantdelivery. If the effort is changed at that time, it is necessary to correct the effort in e-Rad before formal
application for grant delivery.
○ “Whether or not a confidentiality agreement concluded”
Choose whether or not you have concluded a confidentiality agreement. If you have chosen “Yes” in the“Whether or not a confidentiality agreement concluded” column, entering items other than the partner institution(and the name of the country where it is located) and the budget amount is mandatory.
(4) Organizations you belong to and your positions (including concurrent positions, participation in a foreign
recruitment program, position of professor emeritus without employment contract)○ “Organizations you belong to and your positions (including concurrent positions, participation in a foreign
recruitment program, position of professor emeritus without employment contract)”
Enter organizations you belong to and your positions; for example, concurrent positions, participation in aforeign recruitment program, or position of professor emeritus without employment contract.
○ “Location of partner institution”
Select the location of the partner institution.