Starbucks
Policy Office

STANDARD #: PO:SS:2024:02.05.03

OWNER – ORGANIZATION: Shared Services

SUPERSEDES: PO:FIN:2022:02.05.03

OWNER – BUSINESS UNIT: Travel and Expense

APPROVED BY: Policy Office

CONTACT: TandE@starbucks.com

EFFECTIVE DATE: July 9, 2024

POLICY ALIGNMENT: Global Business Management Policy

SUPERSEDES: July 29, 2022

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NON-PARTNER TRAVEL AND BUSINESS EXPENSE STANDARD U.S. AND CANADA_________________________________________________________________________________________________PURPOSE

Starbucks is committed to the safety and well-being of all non-partners traveling on Company business. The NonPartner Travel Standard – U.S. and Canada supports the Travel and Business Expense Standard – U.S. and Canada bymeeting that commitment while prudently managing the costs and risks associated with non-partner travel and thereimbursement of business expenses.
While the intent of this Standard is to address the most common travel and business expense scenarios, uniquesituations may arise; those situations will be addressed within the spirit of this Standard.
This Standard defines the expectations for business travel and expense reimbursement.

APPLIES TO

This Standard applies to all non-partners who incur travel and/or business expenses on behalf of Starbucks. Newly
hired partners who are relocating and traveling prior to their effective start date must adhere to all travel and expense
guidelines, as instructed by the Global Mobility, Tax and Immigration team. This Standard may be impacted byadditional contractual requirements Starbucks may have with a non-partner’s organization.
All partners who are responsible for authorizing the travel of non-partners must provide this Standard to the nonpartners and ensure that the non-partners comply with the requirements. Starbucks may choose not to reimburse for
expenses that do not comply with this Standard.

DEFINITIONS

These definitions apply to terms as they are used in this Standard and supporting Procedures.
Terms

Definitions

Authorized Travel ApproverManagerA Starbucks director or above, within the Starbucks manager’s organization
Starbucks manager responsible for non-partner’s work assignment, expenses andpolicy compliance
An individual contracted to perform services for, or in support of Starbucks and is
not an employee (partner) of Starbucks. Classifications of Non-Partners may
include contingent worker (CW), independent contractor, professional service
provider (PSP), managed/outsourced service provider, or candidate for
employment.
A designated corporate travel agency that provides travel services for approved
business travel.

Non-Partner

Travel ManagementCompany (TMC)

Starbucks
Policy Office

STANDARD TITLE: NON-PARTNER TRAVEL AND BUSINESS EXPENSE STANDARD - U.S. and CANADAEFFECTIVE DATE: 07/09/2024
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REQUIREMENTS
General Requirements
Non-partners who travel and/or incur business expenses, and partners who are responsible for approving requests andexpenses, must ensure expenses are:• directly related to Starbucks business;• obtained at a price consistent with Starbucks standards;• allowable per Starbucks standards; and• consistent with Starbucks Mission, policies and standards.
Travel Arrangements
Starbucks requires pre-trip approval prior to booking business travel. The Starbucks manager is responsible forobtaining approval prior to booking, per the requirements posted on the Travel and Expense Hub site.
Non-partners must book all business travel using the Starbucks designated Travel Management Company (TMC),Egencia, unless approved otherwise by the Starbucks manager. The Starbucks manager is responsible for requesting aTMC travel account for the non-partner by emailing the Travel and Expense team. Simple trips should be booked via
the TMC’s online booking tool. Non-partners may use TMC travel consultants to arrange complex itineraries.
Non-partners must make reservations at least 14 days in advance of the travel date to ensure availability and toincrease the likelihood of acquiring the lowest fares. Booking less than 14 days in advance of the travel date will
require additional approval through the TMC system.
Non-partners may not use TMC travel services to arrange personal travel or companion travel.
Starbucks has negotiated corporate rates and discounts with specific travel category suppliers. These preferredsuppliers must be the primary choice when traveling for Starbucks business.
Non-partners who travel for business must follow all local or jurisdictional health requirements that may be required
when traveling and must adhere to all documentation requirements (e.g., passport, visa).
Non-partners must adhere to all travel safety and security guidelines, as instructed by the Global Security and Traveland Expense teams.
Non-partners are allowed to participate in travel supplier loyalty programs (e.g., airlines, hotels); however, thisparticipation may not influence booking decisions or increase cost to Starbucks.
Non-partners may use personal upgrades provided there is no additional cost to the Company to redeem or qualify forthe upgrade.
Non-partners may not use any business travel cost savings for personal gain or incentive.
Non-partners are eligible for Starbucks-provided central-bill services for airfare, lodging and car rentals. Non-partners
must pay for any non-central billed expenses with their own funds.

Starbucks
Policy Office

STANDARD TITLE: NON-PARTNER TRAVEL AND BUSINESS EXPENSE STANDARD - U.S. and CANADAEFFECTIVE DATE: 07/09/2024
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Starbucks will reimburse non-partners for actual travel and business expenses paid with their own funds that comply
with this Standard after the appropriate documentation is provided as outlined in the Reimbursement Submissionsection.
Air / Rail Transportation
Starbucks will reimburse for approved transportation expenses for business travel via air and/or rail as specified below.
Air Travel
Flights must be booked at the lowest reasonable non-stop or one-stop fare. Based on TMC system-defined parameters,
additional approval may be required when selecting a higher cost option if a lower cost option is available.
Economy class is the approved class of air travel for all non-partners.
Rail Travel
Economy class is the approved class of rail travel for all non-partners.
Other Air/Rail Expenses – Reimbursable••••

Reasonable luggage fees
Basic seat assignment fees in economy cabin (when seat assignment is not included in airfare)
Airline change fees (if a business need exists)
In-flight internet access expenses (used for business purposes)

Other Air/Rail Expenses – Non-Reimbursable••••

Club/lounge memberships, fees or daily passes
Flight insurance expenses
Preferred seat assignment fees or upgrade fees for preferred seating
Preferred flight boarding feesHotel / Lodging
Starbucks will reimburse for approved lodging expenses for business travel if a non-partner cannot reasonably go toand from the location in a single day.
A standard room type must be booked at the lowest reasonable rate. Based on TMC system-defined parameters,
additional approval may be required when selecting a higher cost option if a lower cost option is available.
Starbucks may provide short-term housing options for business travel or assignments that are greater than one month.
The Starbucks manager should refer to the Travel and Expense Partner Hub site for options.

Starbucks
Policy Office

STANDARD TITLE: NON-PARTNER TRAVEL AND BUSINESS EXPENSE STANDARD - U.S. and CANADAEFFECTIVE DATE: 07/09/2024
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Other Lodging Expenses – Reimbursable••

Internet access expenses (used for business purposes)
Laundry expenses if business trip is five or more nights

Other Lodging Expenses – Non-Reimbursable••In-room movies/entertainment“No Show” charges due to a failure to cancel

Ground Transportation
Starbucks will reimburse for reasonable, cost-effective ground transportation options as specified below.
Non-partners may use ride share, taxis, shuttles, rail, personal vehicle or public transportation as acceptable groundtransportation options.
Non-partners may use rental cars if other ground transportation options do not meet the non-partner’s business
requirements at a lower overall cost. Compact or smaller is the standard car rental classification for all non-partners.
When renting a car to drive on company business, non-partners must confirm that their personal automobile
insurance or organization will cover any loss not covered by the car rental agreement. Non-partners must provideproof of coverage to Starbucks, if required. Starbucks does not reimburse for insurance coverage expenses.
When driving a personal vehicle or a car sharing service vehicle on company business, non-partners must maintain atleast the minimum insurance coverage required by their state/province. Non-partners must provide proof of coverageto Starbucks, if required. Starbucks does not reimburse for insurance coverage expenses.
Non-partners should use low cost, reasonable and safe options for parking.
Other Ground Transportation Expenses – Reimbursable•••Parking expenses and/or tolls during business travel
Parking expenses and/or tolls when driving a personal vehicle during a reimbursable trip
Valet parking expenses (if a business need exists)

Other Ground Transportation Expenses – Non-Reimbursable•
•
•
•
•
•
•

Rental car refueling by the rental company (unless a business need exists)
Mileage expenses associated with driving a rental car
Fuel expenses associated with driving a personal vehicle on company business
Car washes, car repair or maintenance expenses
Insurance deductibles
Monthly or recurring parking feesMoving violation, parking or any other vehicle related fines

Starbucks
Policy Office

STANDARD TITLE: NON-PARTNER TRAVEL AND BUSINESS EXPENSE STANDARD - U.S. and CANADAEFFECTIVE DATE: 07/09/2024
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Mileage
Starbucks uses the standard government guidelines to reimburse non-partners for business related miles or kilometers
driven in their personal vehicle. Starbucks will reimburse for all miles or kilometers driven in a personal vehicle that are
required for the non-partner’s job or position, less the non-partner’s commute deduction.
Reimbursable mileage is the total mileage driven in one day minus the commute deduction. The commute deduction(“standard commute”) is the distance between the non-partner’s home and their default Starbucks facility (as definedby the Hybrid Workplace Standard – U.S. and Canada).
Meals
Starbucks will reimburse for the actual cost of reasonable travel meals.
Travel meals are expenses where non-partners are on overnight or same day travel. Same-day travel (no overnight) is
when a non-partner is outside their normal Starbucks work environment for more than 8 hours.
The guideline for travel meals (including beverages) is USD $65 or equivalent per day. The city of travel may influence
the amount of a reasonable daily guideline.
Starbucks does not reimburse for alcoholic beverages.
Communication and Connectivity
Starbucks will reimburse for business-related connectivity expenses that occur while outside of the non-partner’s
default Starbucks facility (as defined by the Hybrid Workplace Standard – U.S. and Canada) and/or during businesstravel.
Starbucks will not reimburse for monthly (or recurring) connectivity expenses for personal devices or home-basedinternet.
When associated with business, Starbucks will reimburse for reasonable connectivity expenses for personal devices.
The non-partner must provide documentation that additional charges were incurred outside their standard plan.
Starbucks will reimburse for necessary accessories for a Starbucks owned mobile device. Non-partners shouldreference the Telecommunications and Mobile Device Standard – U.S. and Canada for specific details. Starbucks will
not reimburse for personal device expenses, including purchase, accessories, replacement, upgrade, activation ortermination.
Starbucks will reimburse for mobile applications that are necessary to support specific position requirements. The
application must be in accordance with the Information Privacy, Security and Governance Policy – Global.
Other Reimbursable/Non-Reimbursable Expenses
In addition to those mentioned elsewhere in this and related standards, the following items are examples of othercommon expenses. This list serves as a guide in accordance with Starbucks policies and is not meant to be all-inclusive.

Starbucks
Policy Office

STANDARD TITLE: NON-PARTNER TRAVEL AND BUSINESS EXPENSE STANDARD - U.S. and CANADAEFFECTIVE DATE: 07/09/2024
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Reimbursable Expenses••••Passport or visa expenses (in direct relation to business travel or assignment)
Vaccination and testing expenses (in direct relation to business travel or assignment)
Office supplies
Locally customary gratuities (not to exceed 20% of the pre-tax subtotal)

Non-Reimbursable Expenses
Any expense that is not explicitly listed as an allowable or reimbursable expense should be considered nonreimbursable.
Responsibilities
Non-partners and Starbucks managers are responsible and accountable for compliance with this Standard.
ExceptionsExceptions to this Standard require written approval by a Starbucks executive vice president or above within thebusiness unit responsible for the travel or business expenses.
Exceptions to this Standard for disability accommodations only require written approval by a Starbucks Partner
Resources manager.
Reimbursement Submission
Reimbursable travel and/or business expenses incurred by a Contingent Worker (CW) managed through the NonPartner Workforce Program, must be entered into the Fieldglass system. Please contact
nonpartnerworkforce@starbucks.com with any questions.
All other non-partners must submit an approved invoice and supporting documents to Accounts Payable within 30
days of incurring the travel and/or business expense. Please contact Accounts Payable with any questions.
Starbucks will reimburse the actual amount of the travel expense. Starbucks will not pay for mark-ups or additional
service fees.
Non-partners are required to submit itemized receipts for all expenses. The receipt must include:• Amount of each item purchased• Date of transaction• Detail of what was purchased• Name of merchant• Total amount

Starbucks
Policy Office

STANDARD TITLE: NON-PARTNER TRAVEL AND BUSINESS EXPENSE STANDARD - U.S. and CANADAEFFECTIVE DATE: 07/09/2024
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SUPPORTING INFORMATIONPOLICIES, STANDARDS, PROCEDURES• Global Business Management Policy• Global Information Privacy, Security and Governance Policy• Travel and Business Expense Standard – U.S. and Canada• Hybrid Workplace Standard – U.S. and Canada• Telecommunications and Mobile Device Standard – U.S. and Canada

DOCUMENT HISTORYVersion

Date

Approver Title

V1.0

10/09/2009

Accounts Payable

V2.001/25/2010

V3.001/01/2011

V4.001/01/2013

V5.012/22/2016

Enterprise Policy Office

V6.0

3/20/2019

Enterprise Policy Officedirector, Expense Operations

V6.1

4/15/2019

Enterprise Policy Office

V6.2

12/19/2019

Enterprise Policy Office

V7.0

7/1/2022

Enterprise Policy Office

V7.1

6/13/2024

Enterprise Policy Office