ICOM NOMINATIONS AND ELECTION COMMITTEE (NEC)TERMS OF REFERENCE & MANDATE 2024
ARTICLE 1 – DEFINITION OF THE NEC
In accordance with Article 3.2.4. of the ICOM Internal Rules, “the Nominations and Election
Committee (NEC) shall ensure that the nominations and elections process is carried out asdescribed in the Statutes and the Internal Rules. Finally, it shall validate the nomination ofcandidates and the result of the elections to the Executive Board”.
ARTICLE 2 – ROLE AND FUNCTION OF THE NECAccording to Article 3.2.4. of the ICOM Internal Rules, the NEC “(...) authorises the ICOMSecretariat to publish a list of candidates for ordinary membership on the Executive Board andfor each Bureau position.
During the nomination and election process, ad hoc situations may occur, which makes it
necessary for the Nominations and Election Committee to decide what the appropriate
procedure is and implement it.
Within three (3) months after the end of each completed nomination and election process, thechair submits a report to the Chair of the Advisory Council. The report may include
recommendations. The Nominations and Election Committee’s recommendations and decisions
must have been adopted by a simple majority of the Committee’s members.”
ARTICLE 3 – COMPOSITION OF THE NEC3.1. Composition and chairmanship of the NEC“The Nominations and Election Committee is comprised of five (5) to nine (9) ICOM Members
who are not candidates for membership of the Executive Board. They are nominated by theChair of the Advisory Council and appointed by the Advisory Council” 1.
“The Nominations and Election Committee is presided over by its Chair, and reports to theChair of the Advisory Council” 2. The role of the Chair of the NEC is crucial to ensuring fair andtransparent electoral process. The Chair shall be able to facilitate discussions, resolve
disagreements, take decisive decisions and ensure that all the NEC's actions are carried out
without bias.
3.2. Eligibility and restrictions
In accordance with Article 3.2.4 of the Internal Rules and the Nomination process, the membersof the NEC shall be:-Individual members of ICOM in good standing;Individual with a strong knowledge of ICOM, its bodies, organs and network,
particularly regarding the role and responsibilities of the ICOM Executive Board and itselection process;willing to commit fully to the NEC's responsibilities throughout the electoral process;able to attend meetings regularly and contribute actively to the Committee’s discussions
and decisions.

1 Article 3.2.4. of the ICOM Internal Rules.

2 Article 3.2.4. of the ICOM Internal Rules.

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It shall be noted that, as is the case within all ICOM Standing Committees and Working Groups,
the working language of the NEC will be English.
The following restrictions apply:--as per Article 3.2.4 of the Internal Rules, “the chair and ordinary members of theNominations and Election Committee can serve two (2) consecutive terms in eachposition, with a maximum consecutive serving time of four (4) terms. A term covers thetime needed for one complete nomination and election process”;
no ICOM member shall be appointed to more than two (2) ICOM Standing Committees
or Working Groups at the same time;no ICOM member shall by appointed as Chair of more than one (1) ICOM Standing
Committees or Working Groups at the same time;no candidates for the membership of the Executive Board shall be appointed as memberof the NEC;
the Chairperson of the Advisory Council and the Spokespersons for the National andInternational Committees shall not be appointed as Chair of ICOM Standing Committees
or Working Groups.
3.3. NEC appointment process

According to Article 3.2.4. of the ICOM Internal Rules, the Members of the NEC are “nominatedby the Chair of the Advisory Council and appointed by the Advisory Council”.
3.4. Ex officio Members
In order to ensure independence and impartiality of the NEC, and to ensure that the electoral
process is handle in a fair and transparent manner, no member shall be appointed ex officio.
However, “the Director General can take part in the meetings but shall not take part to the votes.
The Nominations and Election Committee is assisted by the relevant professionals(s) in theSecretariat” 3.
ARTICLE 4 – REPORTING
In accordance with Article 3.2.4 of the Internal Rules, “Within three (3) months after the end ofeach completed nomination and election process, the chair [of the NEC] submits a report to theChair of the Advisory Council. The report may include recommendations. The Nominations andElection Committee’s recommendations and decisions must have been adopted by a simple
majority of the Committee’s members”.
ARTICLE 5 – COMPENSATION OF THE NECICOM does not compensate Members of the NEC or reimburse expenses incurred such as travel,
hotel and other costs, unless otherwise instructed by the ICOM Executive Board.
ARTICLE 6 – TERM OF OFFICE OF THE NEC
The NEC will begin its mission as soon as it is appointed by the Advisory Council on 7 November
2024 (97th Session) and will continue until the report concerning the 2025-2028 elections of theICOM Executive Board is submitted by the Chair of the NEC to the Chairperson of the AdvisoryCouncil.

3 Article 3.2.4. of the ICOM Internal Rules.

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