Otemachi Mitsui Conference

the exclusion of anti-social forces, and that their use

Terms of Useof the Conference Room is dependent upon theirassurance of the above matters to the other parties.

Article 1：About the Terms of Use
By using Otemachi Mitsui Conference (hereinafter

Article 4：Available Facilities

referred to as the “Conference Room”), the user shall

The Conference Room that the user may use forabide by these Terms of Use (“Terms”) in advance

events are defined in the separated Usage Guide.

and follow any instructions given by Mitsui Fudosan

2．The user may use the Conference Room that are

Building

ancillary to those stipulated by preceding paragraph.

Management

Co.,

Ltd.

(“the

The fees and conditions applicable in such cases will

Administrator”).

be as defined by Articles 7 and 13 of these Terms.
Article 2：Protection of Owner’s Rights

3．Even in the event that the user does not use part

The user shall acknowledge unconditionally thatof the Conference Room stipulated by Paragraph 1,

inthe user may not request a reduction in fees.

thecompany

event
in

of

the

transacting

competition

with

a

with the Conference

Room Owner （ hereinafter referred to as “theArticle 5：Booking Request

Owner”）, or in the event of any proposal, etc., on the

The Conference Room is open all year around except

part that may potentially infringe upon the rights offor new year holidays. However, this does not

the Owner, the interests of the Owner takeinclude any days on which the Conference Room isprecedence.

closed temporarily for reasons such as facility andequipment inspections.

Article 3：Exclusion of Anti-Social Forces

2．When requesting a booking, the user shall inform

1. The Owner, the Administrator, and the user

the Administrator of the purpose and contents of thehereby assure the other parties regarding theevent. In light of these Terms and any other relevant

following matters.

regulations and considerations, the Owner and the（１）They guarantee that they and their employees

Administrator shall review the contents of the event(meaning any workers, directors, and executives

and reserve the right to approve or deny the use of

who carry out any business for or on behalf of thethe Conference Room as appropriate.

organization, or any person equivalent to any of thepreceding)

are

not

criminals,

racketeers,orArticle 6：Purpose of Use

members of any criminal organization or company

The purpose for using the Conference Room is one

affiliatedor more of the following. However, the participants

with

any

criminalorganization(hereinafter referred to as “anti-social forces”).

at events held at the Conference Room shall be（2）The purpose in using the Conference Room is

specified by the event organizer. Section (2) applies

not to assist, promote, or contribute to theto only the use of halls.

operations of any criminal organizations or other（1）Exhibitions, solo exhibitions, press releases,

anti-social forces engaged in conduct contrary toseminars,conferences,

lectures,ceremonies,

commonly accepted social standards in any form,

symposia,

stockholder

meetings,

graduation

including but not limited to displaying the influence

exhibitions, parties, and other events held primarilyof or raising funds for any such organization.

for purposes of business or the promotion of

2 ． The owner, the Administrator, and the user

academic pursuits, regardless of whether the

hereby confirm that they make strict efforts toward

organization or the event is for-profit or not.

（2）Performances including music concerts, kabuki,

has cancelled the booking by submitting the forms

dance, Japanese Yose, and musical and/or dramatic

specified by the Administrator. However, in thetheater held primarily for entertainment purposes,

event that the cancellation falls within a period ofand for which tickets are sold to the general public.

time at which cancellation fees apply as defined in（3）Any other purpose approved by the Owner andthe Usage Guide, the user shall be billed for thethe Administrator, the stipulation of Section（1）entirety or a portion of the total price of the use ofand （2） notwithstanding.

the Conference Room as scheduled in the form ofcancellation fee. Furthermore, the user shall be

Article 7：Period of Use and Prices

billed separately for any damages incurred by the

The period of use refers to the time from the start of

Owner and the Administrator.

preparations for the event in the place to be useduntil the time when the place of use has been

Article 11：Reporting to Government Agencies

vacated after the event is complete.

As it pertains to the use of the Conference Room,

2．The Conference Room generally is available to use

when required by law to do so, the user shall file afrom 9:00 a.m. to 9:00 p.m., and any additional times

report with the government agency with jurisdiction

will be defined in the separate Usage Guide.

at the user’s own expense and as a matter of the

Bookable time slots will be defined by the timeuser’s responsibility. In any such case, the user shallframes provided in the Usage Guide.

follow all instructions issued by the government

3．Fees and prices will be as defined in the separated

agency in question. Regarding the contents of any

Usage Guide.

report required to file, the user shall obtain in
advance the consent of the Administrator in all such

Article 8：Payment Method

cases. The user shall also immediately notify the

The user shall pay all designated fees via the

Administrator of the contents of any instructions

method specified by the Administrator. Payments

given by the government agency in question.

shall be made to the specified bank account by the

Neither the Owner nor the Administrator shall bear

specified payment deadline. Any bank transfer

any responsibility of any kind in event that the user

handling fees associated with the payment will be

is unable to use the Conference Room due to failure

the user’s responsibility.

to obtain the necessary permissions.

Article 9：Handling of Cases of Non-Payment

Article 12 ： Management and Security, etc., forIn case that the user fails to pay the designatedEventsusage fee by the payment date stipulated in the

The position in charge of the event shall be stationed

above Article, the Administrator may charge

at the Conference Room for the duration of the event.

interest at a rate equivalent to an 18.25 annual

2．By using the Conference Room, the use of theinterest rate （ 0.05 percent of the outstanding

event venue will take place under the due care of aamount per day）as a lateness fee applied to theprudent manager for the duration of the event. The

unpaid amount.

management

of

and

all

necessaryadvancepreparations, etc., for the event will all be
Article 10 ： Handling of Cases of Booking

undertaken at the user’s expense and as a matter ofCancellation by User

the user’s responsibility.

Booking of the Conference Room is considered to be

3 ． All decisions regarding the provision ofcancelled as of the point in time at which the user

information,

attendance

management,

guides,attendee support, and security as required by the

2. Some Ancillary Services are provided by thirduse of the Conference Room shall be made inparties in partnership with the Administrator. By

consultation with the Administrator at least one

using them, the user shall agree that the Conference

week prior to the date of the event. The preceding

Room bears no responsibility for the said services.

shall be undertaken at the user’s expense and as amatter of the user’s responsibility.

Article 14：Restriction of Setting Equipment

4 ． All guidance provided to those attending the

The installation of any equipment in the Conference

event at the Conference Room, in the area aroundRoom or surrounding area is prohibited. However,

the Conference Room, within the building in which

this does not apply in the following cases and when

the Conference Room is located, and in the area

the user has requested to the Administrator

around the building （hereinafter referred to as “ theregarding the said details and received the approval

Conference Room and surrounding area）, shall befrom the Administrator by two weeks in advance ofprovided with the use of methods designated by thethe day of use.

Administrator. The user shall make all possible(1) Equipment

arrangements to avoid exposing attendees to the

As for directly arranging some audio equipment orrisk of accidental injury or any other inconvenience.

lighting equipment, previous consultation with the

5. In the event that consultations with the

Administrator is required before making decision.

Administrator regarding security or guidance

Regarding carrying-in, installation, and carrying-systems are judged to be necessary, the user shallout of the said equipment, the user shall comply

consult with the Administrator in advance of thewith the Administrator.

event and follow the directions. In all such cases, all(2) Constructions

security, attendance management, and attendee① When the user wishes to construct the trunk

guidance, etc., will be taken at the user’s expense

cables,and as a matter of the user’s responsibility.

Administrator is required before making decision.

previous

consultation

with

the

②When the user wishes to conduct various interior
Article 13：Use of Ancillary Equipment and Services

works such as changing layout or installing of heavy

and the Associated Fees, etc.

goods and/or power source, previous consultation

When the user wishes to use any of the ancillarywith the Administrator is required before making

equipment

Services,”

decision. In case of doing works where qualification

meaning all services not covered by the base venue

or license is required, such as electrical works and/or

fee or room rate) in the possession of the Owner andhigh-place works, previous submission of copy of theprovided at the Conference Room, the user shallappropriate

determine the details （ including the schedule,

Administrator is required.

program, venue layout, placement of information③For fear of damaging the building, furnishings,

boards, and usage of equipment to use, etc.） inand ancillary facility, when carrying in/out the goods,

consultation with the Administrator at least one

the user shall cover the floor and wall according toweek in advance of the day of the event. In such

the Administrator’s instruction.

cases, the Administrator will designate the ancillary

2．If the aforementioned approval is obtained, theequipment which may be used, and the user shalluser shall conduct the required work completely

follow all stipulations of the Administrator, such as

under their own responsibility and expense.

orservices(“Ancillary

qualificationor

licensetothemethods of use, times of use, usage fees andpayment methods thereof, and usage deadlines.

Article 15：Posting of Advertisements or Signboards,

etc.

of such notices are determined through discussion

The placement of advertisements, signboards, andbetween the user and the Administrator.

flags, etc., and the distribution of flyers and other

4．The user may transfer and approve the rights

publicity materials in the Conference Room andbroadcasting, etc., the images, etc., to third parties

surrounding area are prohibited. However, this does

only

not apply in the following cases and when the user

Administrator. In such cases, the user shall ensure

has requested to the Administrator regarding said

that said third parties adhere strictly to thedetails and received the approval from thestipulations of this Article.

after

obtainingtheapprovaloftheAdministrator by at least one month prior to theevent.

Article 17：Dispatching of Doctors or Nurses by User

2．If the aforementioned approval is obtained, theThe user dispatches doctors or nurses to theuser shall follow the Administrator’s instructions

Conference Room as necessary under their own

regarding display locations and methods, andresponsibility and expense. When doing so, the user

conduct the required work completely under theirshall notify the Administrator.

own responsibility and expense.

2．Neither the Owner nor the Administrator shall

3．The user does not request the Administrator tobe obligated to dispatch doctors and/or nurses forremove advertisements or signboards, etc., alreadyany reason.

existing in the Conference Room and surroundingarea. However, this does not apply in special cases

Article 18：Matters Requiring the Consent of theapproved by the Administrator.

Administrator
When conducting any of the following matters, theArticle16 ： Photography,

Broadcastinganduser shall request the Administrator of the details

Streaming, etc.

and obtain the consent of the Administrator in

When taking photographs or make a video and audio

advance.

recording in the Conference Room and surrounding（1）Distribution of flyers and other promotionalarea（hereinafter referred to as “photography, etc.”）,materials.

the user shall request and obtain approval of the（2）Taking photographs or recording video or audio.

Administrator（3）Placement of guides or information clerks.

regardingthepurposeofthephotography, etc., and the equipment to be used at（4）Security/safety management systems.

least one month prior to the day of use.
2．If the user wishes to televise, screen, broadcast,

Article 19：No Assignment of the Right to Use

distribute, publish, commercialize （ hereinafter

The user shall not transfer or sublease their status

referred to as “broadcasting, etc.”）videos or images

as the holder of a booking at the Conference Room（hereinafter referred to as “images, etc.”） created

to any third parties.

from the photography, etc., the user shall request
and obtain the approval of the Administrator in

Article 20：Prohibited Mattersadvance regarding the details thereof. This also

The user shall not engage in, or permit any

applies to secondary use of the images, etc.

attendees or other third parties to engage in, any of

3．When broadcasting, etc., the images, etc., the user

the following items.

may not be able to change, remove, or otherwise（1）Selling goods, collecting funds, distributing oralter the appearance of the Conference Room ordisplaying flyers or other promotional materials,

advertising materials, and the content and methods

filming, or engaging in any conduct equivalent to thepreceding matters in the Conference Room andbringing machinery, equipment, or any other heavy

surrounding area without the permission of theitems in.

Administrator.

（15）Drunk driving by the user or related people,（ 2 ） Bringing hazardous materials into theetc. after using the Conference Room. Additionally,

Conference Room and surrounding area.

encouraging any person who will drive after using（3）Selling tickets to any criminal organization or

the Conference Room to consume alcohol.

other organization known to engage in conduct（16）Bringing in animals except service dogs forcontrary to commonly accepted social standards, or

people with visual or hearing impairments or otherany members or associates thereof.

disabilities.

（ 4 ） Allowing criminal organizations, anti-social（17）Using images, names or contact address, etc.,

forces, or members or affiliates thereof enter thepossessed by the Owner and the Administrator

Conference Room.

without permission.

（5）Using the Conference Room with the purpose（18）Using fire or cooking without permission.

of religious activities.

（19）Other matters prohibited by the Owner and（6）Using the Conference Room for any electoral

Administrator for the maintenance or protection of

campaign or any other purpose relating to politicalthe equipment of the Conference Room.

activities.

（ 20 ） Other（7）Eating, drinking, or smoking in any location

inconveniences guests or other third parties, orother than those specified by the Administrator.

other matters prohibited by the Owner or the（8）Littering or otherwise leaving the Conference

Administrator.

speechorbehavior

which

Room and surrounding area in an unsanitary state.
（9）Actions which inconvenience the Conference

Article 21：Facility Management Rights

Room orIf the user or attendees violates the stipulations ofsurrounding area, such as generatingodors.

the above Articles or fails to follow the instructions

Additionally, actions by presenters and guests whichof the Administrator, the Administrator can remove

are liable to cause vibrations.

the person in question from the Conference Room.

（10）Graffiti, damage, breakage, etc., of the walls,

2．The user and those attending the event will be

floors, utilities, or any other facility furnishings or

responsible for management of their own physicalany actions which contaminate these. Additionally,

health and belongings while using the Conference

nailing nails in the Conference Room or ancillary

Room. By using the Conference Room, the user

equipment or putting packing tapes.

agree unconditionally that the Owner and the（11）Acts of violence, recklessness, or other actions

Administrator bear no responsibility of any kind inthat may cause injury to the user or others.

relation to any damages incurred while at the（ 12 ） Excessive dimming of lighting, excessive

Conference Room, including by way of theft, loss ofgeneration of sound, or other performance which

property, or injury.

mayphysical

3．The user shall inform all attendees and otherwellbeing, or projects involving gambling, the sale ofindividuals involved in the event of the stipulations

lottery tickets, or other deviations from social norms.

of the above Paragraphs 1 and 2.

loudnoises,vibrations,

negatively

impactoroffensive

mentaland（13）Parking bicycles, motorcycles, cars, or any
other vehicles on the street.

Article 22：Obligation of Insurance（ 14 ） Without permission of the Administrator,

For the purpose of providing compensation for any

inviting attendees in excess of the capacity, or

damages incurred in the unlikely incident that an

accident or other incident occurs in connection withcompensation or any other action on the part of thethe event, the user should obtain damage insurance,

Owner or the Administrator. In the event of a

accident insurance, event insurance, or otherdispute between the user and any event attendees

insurance from insurance company at the user’sor other third parties, the user shall resolve said

expense and as a matter of the user’s own

dispute at the user’s expense and as a matter of the

responsibility. In any exceptional cases in which it isuser’s own responsibility in a manner that does notjudged by the Administrator to be necessary to take

impose any financial burden upon or cause any

out any insurance, the user shall be required tootherfollow

Administrator.

allrelateddirections

issuedbytheinconvenience

to

the

Owner

and

the

4．In the event that primary purpose or the primary

Administrator.

purpose of any attendee in using the Conference
Article 23 ： Owner and Administrator’s Right ofRoom could not be fulfilled for reasons such as

Entry

cutting off electricity to audio equipment due to fire

The Owner and the Administrator may enter thealarm or any breakdown of machinery or equipment,

venue in appropriate locations at any time duringetc., belonging to the Conference Room, nothecompensation beyond the refunding of applicable

use

for

the

maintenance,

safeguarding,management, etc., of the Conference Room and takeusage fees will be given.

any necessary measures. In such cases, the user
shall cooperate as necessary with said measures by

Article 25：User’s Liability for Damages

the Owner or the Administrator.

In cases in which the user or the user’s employees,
guests on the day of use, or other related person

Article 24：Measures in Cases of Inability to Use

cause contamination or damage to any facilities, theDue to Unforeseen Accidents, etc.

user

In cases that the user has become unable to use theAdministrator for the cost of repairing these to their

Conference Room in a manner befitting the purpose

original state as well as any other damages incurredof the event due to an unforeseen event such as

by the Owner and the Administrator.

natural disaster or terrorist attack, or due to any

2．In cases where bodily injury or other damages

other cause for which neither the Owner nor theoccur in guests or other third parties during theAdministrator are responsible, the booking of theperiod of use, except in cases where these damages

Conference

are caused by problems with facilities of the

Room

shall

be

terminated

as

shall

compensate

the

Owner

and

the

appropriate.

Conference

2 ． In any case as described by the preceding

responsibility to directly compensate said guests

paragraph, the user will not be required to pay any

and other third parties for costs incurred, and takeunpaidmeasures such as a published apology or other

fees,

and

the

Owner

and/or

the

Room,

the

user

shall

take

full

Administrator will refund any fees that has alreadymeasurespaid as soon as possible. However, neither the

instructions of the Owner and the Administrator,

Owner

provideand shall not cause any economic burden or othercompensation of any kind for any damages resulting

inconvenience whatsoever to the Owner and thefrom the suspension of an event in any case to which

Administrator.

the preceding applies.

3．In any case as described by Paragraph 1 and 2, if

3．In any case as described by the above Paragraphthe Owner and the Administrator are accused their

1, the user may not have the right to demand

responsibility by the third parties and compensate

nor

the

Administrator

shall

to

restoreconfidence

as

per

the

them, the Owner and the Administrator may（12）When the user is subject to a declaration of

immediately demand the user all of the cost for said

starting

compensation.

rehabilitation, or corporate rehabilitation, or makes

proceduresofbankruptcy,

civil

petitions for these by themselves.
Article 26：Cancellation of Booking Before or During（13）When the administrative condition of the user

the Eventdeteriorates and it is objectively determined to be

In cases that one or more of the following entries

considerably difficult for them to fulfill their booking

apply to the user, the Administrator shall reserveof the Conference Room.

the right to cancel the booking immediately without（14）When a dispute arises between the Owner

any notification. In such cases, the booking of theand/or the Administrator , the user and/or a third

Conference Room shall be cancelled as of the time atparty caused by the event content, etc., or when thiswhich the cancellation notice is sent.

is liable to happen.

（1）When it becomes clear that the application form

（15）When the user fails to comply with the matterssubmitted by the user contains false information, or

stipulated in this Agreement, or when they fail tothat the user has made a false report.

follow instructions given by the Owner and the（ 2 ） The Owner and the Administrator have

Administrator.

determined that the content of the event is in

2．When the booking of the Conference Room isviolation of the law or is contrary to commonly

terminated due to the above Section, the user shallaccepted social standards.

pay the total amount of estimated usage fee to the（3）The user has engaged in conduct injurious to

Owner and the Administrator, and also pay

the reputation of the Owner and the Administrator.

compensation for any damages and the actual costs（4）When the Owner and the Administrator deem

incurred by the Owner and/or the Administrator, etc.

that the user is liable to inconvenience to theConference Room and surrounding area.

Article 27：Measures After the Event（5）When the user commits antisocial or immoral

After the event is completed, the user promptly

behavior.

removes all the equipment which they have brought（6）When the user commits actions which violate

in as well as posters and other signs, etc., cleans thethe management policies of the Owner and theplace used for the event and vacates said place by

Administrator.

the end of the period of use. All such work will be（ 7 ） When it becomes clear that the user has

performed at the user’s expense.

violated Article 3 of this agreement.

2．When the user fails to completely vacate the place（8）When the user is subject to a declaration ofof use by the end of the period of use, the user shallprovisionalor

pay applicable hourly usage fees for the excess timecompulsory execution or auction, or is subject toas defined in the separated Usage Guide, as well as

disposition for failure to pay taxes and public dues.

compensation for any damages incurred by the（9）When a check or promissory note issued by the

Owner and the Administrator. In the event that theuser is subject to non-payment measures, or whenuser has not cleaned and restored the venue to its

the user is subject to bank revocation.

original state (including the removal and disposal,（ 10 ） When the user ceases their operations oretc. of the items), that work will be performed by the

dissolves.

Administrator（11）When the user is ordered to suspend businesscorresponding expense.

or has their business license or registration revoked.

3．The user will take their own garbage back withseizure,temporarymeasures,

and

the

user

shall

pay

the

them.

email address, place of employment, etc.) for the

4．The user shall pay compensation for any damages

following purposes.

incurred by the Owner and the Administrator or（1）Reception of the Conference Roomother third parties due to any objects left behind（2）Management of the Conference Room booking

which may cause bodily harm such as nails.

（3）Billing for usage of the Conference Room（ 4 ） Communication of information relating to

Article 28：Noise Restrictions, etc.

operation of the Conference Room

By using the Conference Room, the user must

（5）In case of emergency or natural disaster having

comply with legal noise restrictions, etc., as well as

influence on the using the Conference Roomthe instructions of the Administrator, and will（6）Any of the purposes as below relating to theendeavor to maintain the surrounding environment.

general operation of the other facilities that arecontrolled by the Administrator.

Article 29：Response to Emergencies①Provision of information or various guidance by

By using the Conference Room, the user shalltelephone or direct mail, etc.

confirmfire② Analytical research, including customer trend

extinguishers, escape methods, etc., in case for the

analysis and the development of services andunexpected

products.

inadvanceincidents

emergency
andensureexits,
that

theiremployees and other related persons are thoroughly

2 ． When it is necessary for the Owner and theaware of those kinds of information.

Administrator to disclose personal information to

2．In order to respond in cases of earthquakes, fires,

third parties within the scope of the purposes of use,or other emergencies, the user shall be thoroughly

the Owner and the Administrator will supervise thefamiliar with the information contained in thesubcontractors as necessary and appropriate to

documents which they submitted to the fire station

ensure the safety of the personal information.

and other related authorities.

3. Regarding personal information, we will take

3．In such cases where an earthquake, fire, or otherappropriate safety control measures in accordance

emergencies occur, and they have received special

with the privacy policy on our website.

instructions from related authorities, the user shall（https://www.mfbm.co.jp/privacy/）

follow these under their own responsibility and also
follow the instructions from the Owner and the

Article 32：Governing Law and Court of Jurisdiction

Administrator.

Japanese is used for the Agreement regarding theuse of the Conference Room and this Agreement

Article 30：Submission of Documents

shall be governed by and construed in accordance

If deemed necessary by the Administrator, thewith the laws of Japan.

Administrator may request the submission of

2. The currency used to the payment for thiscertain documents from the user, such as company

Agreement shall be Japanese yen.

information,

matters,

3. For the lawsuits regarding the use of thecertificates of official seal registration, etc., and theConference Room, the Tokyo District Court of Japan

user shall comply with these requests.

shall have the exclusive jurisdiction of the firstcertificatesofpresent

instance over all disputes.
Article 31：Protection of Personal Information
The Owner and the Administrator may use theArticle 33：Matters Not Defined by These Terms

user’s personal information (name, phone number,

Matters which are not stipulated in these Terms will

be determined amicably through discussions in goodfaith, with the smooth facilitation of the use of theConference Room for a sound purpose being theguiding principle. These Terms may be changed in
the future without prior notice.
（As of April 1, 2022）