Reference Materials

Changes in Revenues and Expenditures by Fiscal Year
(Unit: thousand yen)

Total revenues

Total expenditures

Balance

1989

735,539

668,103

67,435

1990

706,729

682,41024,318

1991

872,653

847,857

24,796

1992

1,411,632

1,389,096

22,536

1993

1,580,058

1,564,495

15,563

1994

1,785,176

1,806,868△21,6911995

2,020,654

2,015,664

4,990

1996

2,129,949

2,134,818△4,8701997

2,114,107

2,109,310

4,797

1998

2,711,719

2,691,794

19,9251999

3,145,310

3,144,159

1,150

2000

3,187,358

3,182,301

5,057

2001

3,176,351

3,226,027△49,676

2002

3,217,606

3,185,143

32,463

2003

2,852,580

2,795,275

57,305

2004

3,189,221

3,108,484

80,738(Balances may differ from results of calculation using revenue and expenditure figures in this table, due to rounding.)(Thousand yen)

3,500,000

3,000,000

2,500,000

Total revenues
Total expenditures
2,000,000

1,500,000

1,000,000

500,000

0
FY 1989

48

Balance
1990

1991

1992

1993

1994

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

FY2004 Business Report
Item

Description

Budgeted figures Actual Figures

I. Business Contributing to the Promotion of the Appropriate and Efficient Implementation of Grant Aid Programs, Technical Cooperation Programs and Loan ProgramsI-1. Grant Aid(1) Study for selecting grant aid projects

Preparatory study00(2) Evaluation study at completion

Evaluation study at completion00(3) Equipment study for grant aid for general projects

Study on small-scale equipment

88(4) Study for expediting implementation of grant aid for general projects Study for expediting implementation of grant aid for general projects

00(5) Dispatch of grant aid researchers00(6) Procurement management of equipment for grant aid for general projects Procurement management (new/continuing)

5/9

5/9

(7) Equipment study for grant aid for increase of food production

Study for grant aid for increase of food production1818(8) Procurement management of grant aid for increase of food production

Procurement management (new/continuing)

14/1

14/1

(9) Study for food aid

Study for food aid00(10) Procurement management for food aid

Procurement management (new/continuing)

22/0

22/0

(11) Equipment study for and expediting implementation ofcultural grant aid

Equipment study for cultural grant aid

132

132

Follow-up

3

3

Tender assistance work (new/continuing)

32/39

32/39

(12) Grant aid for research

Grant aid for research (new/continuing)

0/1

0/1

(13) Non-project grant aid

Procurement management (new/continuing)

10/22

10/22

(14) Emergency grant aid

Procurement management (new/continuing)

20/6

20/6

(15) Grant aid for conflict prevention and peacebuilding

Procurement management (new/continuing)

1/1

1/1

(16) Grant aid for Japanese NGO projects

Preliminary study

1 set

1 set

Equipment planning study

22

Support for local procurement

88(2) Study on technical specifications of equipment andmaterials for technical cooperation projects

Compilation of technical specifications

26

34(3) Support with information on equipment

Support with information on equipment

1 set

1 set

Special support for medical care

1 set

1 set

(4) Procurement and transportation of equipment andmaterials for JICA projects

Procurement and transportation of equipment and materials for JICA
projects (new/continuing)

23/64

61/61

(5) Procurement and transportation of equipment for technicalcooperation experts

Procurement and transportation of equipment for technicalcooperation experts

1 set

1 set

(6) Dispatch of experts

Dispatch of experts (new/continuing)

0/7

0/7

(1) Check of procurement-related documents on loan projects

Check of procurement-related documents

1 set

1 set

(2) Study on loan projects

Study on loan projects

1

1

Estimate of operating costs and appraisal of technical specifications

1 set

1 set

Technical Information Center

1 set

1 set

Estimate of operating costs and appraisal of design

1 set

1 set

Basic studies (new/continuing)

2/0

2/0

Compilation of information on grant aid

1

1

Compilation of information on equipment

00Updating of the website as needed

1 set

1 set

Publication of JICS NEWS

4 times

4 timesPublication of articles in information magazines concerninginternational cooperation

6 times

6 times

Participation in International Cooperation Festival

twice

twice

11 NGOs

10 NGOs

Dispatch of grant aid researchers

I-2. Technical Cooperation(1) Study for planning project equipment

I-3. Procurement Management of Loan Programs

II. Follow-up and After-care Activities
Follow-up activities

III. Research and Studies on Methods to Efficiently Implement International Cooperation
III-1. Estimate of Operating Costs, Appraisal of
Design and Basic Studies
III-2. Activities Related to Technical Cooperation Programs

IV. Education and Support Promoting International Cooperation
Public relations activities

V. Other Activities Necessary to Achieve the Purposes of the Foundation
Support for Non-Governmental Organizations

Support for non-governmental organizations

49

Reference Materials

FY2004 Statement of Revenues and Expenditures April 1, 2004 - March 31, 2005
(Unit: yen)

BudgetActualVariance

I. Revenues
1. Revenues from the management of the endowment
Revenues from the management of the endowment
2. Operating revenues
Revenues from grant aid programs
Revenues from technical cooperation programs
Revenues from procurement management of loan programs
Revenues from follow-up activities
Revenues from study and research on grant aid programs
3. Non-operating revenues
Miscellaneous revenues
Revenues from withdrawals from specific deposits
Total current revenues (A)Excess of revenues over expenditures brought forward
Total revenues (B)231,000

230,995

5

231,000

230,995

5

3,085,660,000

3,113,581,758△ 27,921,758

2,437,416,000

2,463,260,179△ 25,844,179

295,473,000

299,865,160△ 4,392,160

32,601,000

30,755,419

1,845,581

15,876,000

15,876,000

0304,294,000

303,825,000

469,000

75,403,000

75,408,559△ 5,559

1,022,000

1,027,359△ 5,359

74,381,000

74,381,200△ 200

3,161,294,000

3,189,221,312△ 27,927,312

204,098,000

204,098,421△ 421

3,365,392,000

3,393,319,733△ 27,927,733

2,439,737,000

2,421,353,195

18,383,805

1,101,011,000

1,116,486,349△ 15,475,349

64,133,000

64,672,739△ 539,739

28,141,000

26,459,378

1,681,622

5,000

12,450△ 7,450

20,330,000

20,261,730

68,270II. Expenditures
1. Operating expenses
Expenses for grant aid programs
Expenses for technical cooperation programs
Expenses for procurement management of loan programs
Expenses for follow-up activities
Expenses for study and research on grant aid programs
Public relations and other operating expenses
Expenses for support for non-governmental organizations
Expenses for information infrastructure improvement
Personnel expenses for grant aid programs
Personnel expenses for technical cooperation programs

9,426,000

8,762,365

663,635

10,930,000

11,177,565△ 247,565

105,583,000

74,206,753

31,376,247

832,053,000

831,914,673

138,327

268,125,000

267,399,193

725,807

2. Administrative expenses

552,731,000

544,834,166

7,896,834

Administrative expenses

552,731,000

544,834,166

7,896,834

120,000,000

142,296,400△ 22,296,400

022,296,400△ 22,296,400

120,000,000

120,000,000

03. Non-operating expenditures
Expenditure for acquisition of fixed assets
Expenditure for specific deposits
Total current expenditures (C)50

3,112,468,000

3,108,483,761

3,984,239

Excess of revenues over expenditures for the year (A) - (C)48,826,000

80,737,551△ 31,911,551

Excess of revenues over expenditures carried forward (B) - (C)252,924,000

284,835,972△ 31,911,972

A Brief History of JICS
1989

April

JICS (2 departments and 4 divisions) was founded and opened an office at Ichigaya Honmura-cho, Shinjuku-ku.

AugustJICS began compiling technical specifications and studies for expediting implementation of grant aid for increaseof food production.

December JICS began on-site surveys of grant aid projects.
1990

January

JICS began follow-up studies for grant aid projects.

April

JICS began procurement management services for grant aid projects.

November JICS began procurement and transportation of equipment for technical cooperation.
1991

April

JICS began small-scale procurement of equipment and materials for JICA projects.

November JICS reorganized into 3 departments and 6 divisions.
1992

January

JICS began procurement and transportation of equipment for technical cooperation experts.

September JICS began dispatch of long-term grant aid researchers.
1993

October

JICS began providing services for cultural grant aid and non-project grant aid projects.

1994

February

JICS office moved to Shinjuku Mitsui Bldg., Nishi-Shinjuku, Shinjuku-ku.

April

JICS reorganized into 3 departments, 5 divisions and 5 offices.

1996

March

JICS office moved to Shinjuku Sanshin Bldg., Yoyogi, Shibuya-ku.

1997

July

JICS began providing services for grant aid for child health projects.

1998

January

JICS began procurement management services for grant aid for increase of food production projects.

March

JICS began providing services for emergency grant aid projects.

February

JICS established a Technical Information Center.

July

JICS reorganized into 3 departments, 1 office and 13 divisions.

October

JICS began support for NGO activities.

2001

April

JICS partially revised its Articles of Foundation.

2002

April

JICS began providing services for grant aid for research projects.

June

JICS began procurement management services for food aid projects.

March

JICS began providing services for grant aid for conflict prevention and peacebuilding projects.

April

JICS office moved to Shinjuku EAST Bldg., Tomihisa-cho, Shinjuku-ku.

May

JICS reorganized into 3 departments and 11 divisions.

1999

2003

September JICS began providing services for grant aid for Japanese NGO projects.

2004

October

JICS reorganized into 2 offices, 3 departments and 8 divisions.

June

JICS reorganized into 3 offices, 2 departments and 3 divisions.

51

Reference Materials

Executive Management Term of office: to March 31, 2005

As of March 31, 2005, in alphabetical order

President
Takahisa Sasaki
Vice President
Yukihisa Sakurada
Executive Directors
Tomochika Iwashita Senior Managing Director, Tokio Marine & Nichido Fire Insurance Co., Ltd.
Hiroshi Kadota
Executive Counselor for International Economic Affairs, Nippon Keidanren
Wataru Miyakawa President, Japan Silver Volunteers Inc.
Hideo Monden
Advisor, International Development Center of JapanRyo Suwa
President, Japan International Cooperation Center
Tetsuo Takahashi
Managing Director, JAL Sales Co., Ltd.
Auditors
Toshiaki Ogasawara Chairman and Publisher, The Japan Times Ltd.
Tasuku Takagaki
Senior Advisor, The Bank of Tokyo-Mitsubishi, Ltd.

Board of Trustees Term of office: to March 31, 2005
Chairman
Shigeru Ishikawa

Professor Emeritus, Hitotsubashi University

Vice Chairman
Akira Hasumi

Managing Director, Procurement Department, Japan International Cooperation Agency

Members
Natsuo Amemiya
Masami Furuno
Shunichi Hiraki
Ryokichi Hirono
Takeshi Kurioka
Hiroshi Matsumoto
Yoriko Meguro
Kazuo Nakagawa
Tadao Shimao
Makoto Tochigi
Minami Tomise
Yasuhiko Torii

Managing Director, General Affairs Department, The Japan Foundation
Executive Director, Forest and Village Association
Professor, Faculty of Economics, Niigata University; Professor, Graduate School of Modern Society and Culture,
Niigata University
Professor Emeritus, Seikei University; Visiting Professor, Graduate Institute of Policy Studies
Executive Vice President (Member of the Board), Mitsui Sumitomo Insurance Co., Ltd.
Advisor and Director, The International House of Japan, Inc.
Professor, Faculty of Humanities, Sophia University
Managing Director, Grant Aid Management Department, Japan International Cooperation Agency
Advisor, Japan Anti-Tuberculosis Association; President, Japanese Foundation for AIDS Prevention
Senior Staff Writer, Economic Commentary Department, Editorial Bureau, Nihon Keizai Shimbun, Inc.
Executive Director, The Overseas Construction Association of Japan, Inc.
Professor Emeritus, Keio University

Presidents since JICS was established
Hiroshi Yokota
Shigeru Tokuhisa
Yutaka Nomura
Takahisa Sasaki

April 1989-December 1991
March 1992-March 1997
March 1997-March 2004
April 2004-

Chairman of the Board of Trustees since JICS was established
Fumio Watanabe
Shigeru Ishikawa

52

Honorary Advisor, Japan Airlines Co. Ltd. April 1989-March 2004
Professor Emeritus, Hitotsubashi University April 2004-

Organization Chart

AuditorBoard ofDirectors

Vice
President

PresidentInternal audit

Office of Management Audit
Board ofTrustees

Secretary
General

Office ofContract
Examination
Handling of fundamental mattersin contract procedures such as
procurement guidelines andexamination of appropriatenessin tendering and contract
procedures, contract review
committee

Office of
Personnel Affairs

Personnel management, office regulations,personnel training, employee remuneration
management, employee welfare, occupational
health, labor union, dispatch of experts

General Affairs
Division
General Affairs
Department
Finance andAccounting
Division
Planning and
Coordination Division

Project Management
Department

Budget and settlement of accounts, financial
planning, cash management, facility andproperty management, planning andcoordination of contracts

Planning, development and coordination of
fundamental and common matters, planning andimplementation of new projects, establishment,
improvement and closing of programs and projects,
registration of engineers

Technical Information Center

Projects/programs

Overseas Offices•Mongolia Office•Afghanistan Office•Madagascar Office

As of March 31, 2005

Administration of the board of directors
and the board of trustees, administrationof the organization, document control,
management planning, overall businesscoordination, public relations, internal
regulations, legal affairs, statistics,
information control, security measures* In addition to the above overseas offices, JICS has local basesin Indonesia, Sri Lanka and the Maldives to facilitate assistancefor recovery from the tsunami disaster.

Handling of inquiries from staff ofoverseas medical institutions forwhich medical equipment wasprovided by grant aid•Reconstruction assistance to Afghanistan•Reconstruction assistance to Iraq
•Assistance for recovery from the earthquake off
the coast of Sumatra and tsunami disaster in the
Indian Ocean•Non-project grant aid•Grant aid for conflict prevention and peacebuilding•Antipoverty measures and agricultural support(food aid and grant aid for increase of food production)•Grant aid for research (mine control)•Infectious diseases prevention and treatment•Cultural grant aid•Support for NGOs
•Support for technical cooperation and follow-up•Yen loan programs•Examining project execution (grant aid for generalprojects)

53Reference Materials

The Articles of Foundation of Japan International Cooperation System (JICS)
April 12, 1989

Minister of Foreign Affairs Authorization No.3
Amended on December 27, 1993

Minister of Foreign Affairs Authorization No.60
Amended on April 17, 1996

Minister of Foreign Affairs Authorization No.16
Amended on April 13, 2001

Minister of Foreign Affairs Authorization No.11
Amended on April 3, 2003

Minister of Foreign Affairs Authorization No.22

Chapter 1. General Provisions
Article 1 (Name)
1 This corporation is called Japan International Cooperation System (JICS) (hereinafterreferred to as "the Foundation").
Article 2 (Offices)
1 The Foundation shall locate its principal office in Shinjuku-ku, Tokyo, Japan.
2 The Foundation may establish a subsidiary office or offices elsewhere as deemednecessary after the Board of Directors votes so to do.
Article 3 (Purposes)
1 The purposes of the Foundation are to promote international cooperation of higher quality
through cooperating in appropriate and efficient implementation of bilateral grant aid andother assistance within the framework of Japan's economic cooperation and thus tocontribute to the development of the world economy as well as friendly relations.
Article 4 (Business)
1 The Foundation shall conduct the following business while paying due respect to thework of private enterprises in order to accomplish the purposes described in thepreceding article:(1) Business which contributes to the promotion of the appropriate and efficient
implementation of grant aid programs, technical cooperation programs and loan
programs which are parts of Japan’s Official Development Assistance (ODA);(2) Follow-up activities and after-care activities for the above-mentioned programs;(3) Research and studies on methods of efficient implementation of international
cooperation;(4) Education and support which promote international cooperation; and(5) Other activities necessary to achieve the purposes of the Foundation.

Chapter 2. Assets and Accounting
Article 5 (Composition of Assets)
1 The assets of the Foundation shall consist of the following:(1) The assets listed in the inventory at the time of the establishment;(2) Donations in cash and in kind;(3) Income generated from the assets;(4) Membership fees;(5) Income from business operations; and(6) Other income.
Article 6 (Kinds of Assets)
1 The Assets of the Foundation shall consist of two kinds of assets–endowment andoperating assets.
2 The endowment shall consist of the following:(1) Those assets listed in the endowment section in the inventory at the time of theestablishment;(2) Those assets donated specified as endowment; and(3) Those assets which the Board of Directors resolved to transfer to the endowment fromthe operating assets.
3 Assets other than endowment shall be operating assets.
Article 7 (Management of Assets)
1 The President shall manage the assets of the Foundation, and its management methods
shall be determined separately by the President with the vote of the Board of Directors.
2 Of the endowment, cash shall be managed and kept in a safe and secure manner, such as
time deposits at post offices or banks, entrustment to trust companies, and the purchaseof national, public and corporate bonds.
Article 8 (Restrictions on Disposal of Endowment)
1 The endowment may not be disposed of or used as a collateral. However, should
unavoidable circumstances in the execution of business of the Foundation arise, part ofthe endowment may be disposed of, or the whole or part of it may be used as collateralprovided that this is approved by a vote of two-thirds or more of the existing members of
the Board of Directors and the approval of the Board of Trustees, and also the approval of
the Minister of Foreign Affairs.

54

Article 9 (Expenditure)
1 Expenses of the Foundation shall be paid out of the operating assets.
Article 10 (Business Plan and Budget)
1 The President shall prepare the Foundation's business plan and the income andexpenditure budget therefor, which shall be submitted to the Minister of Foreign Affairs,
after the vote of two thirds or more of the existing members of the Board of Directors andapproved by the Board of Trustees, prior to the commencement of each accounting
period. The same shall apply in the event of any changes thereto.
Article 11 (Provisional Budget)
1 Notwithstanding the provision of the preceding article, when a budget can not be
finalized for unavoidable reasons, the President may receive income and make payments
based on the preceding year's income and expenditure budget with the vote of the Boardof Directors until the day on which a new budget is approved.
2 The income and expenditure described in the preceding paragraph shall be deemed aspart of the newly approved income and expenditure budget.
Article 12 (Business Report and Settlement of Accounts)
1 The Foundation shall report to the Minister of Foreign Affairs on its business andsettlement of accounts of income and expenditure within three months after the end ofeach financial year, by submitting a business report, an income and expenditurestatement, a statement of net worth, a balance sheet and an inventory prepared by the
President, be audited by the Auditors, approved by a vote of two-thirds or more of theexisting members of the Board of Directors and approved by the Board of Trustees. In
this case, if there has been any change in the total assets, the registration thereof shall bemade within two weeks and a certified copy of corporate registration shall be attached.
Article 13 (Long-term Borrowing)
1 When the Foundation intends to make long-term borrowing, excluding short-termborrowing which is to be paid off with the income of that particular accounting period, it
must be approved by a vote of two-thirds or more of the existing members of the Board of
Directors and approved by the Board of Trustees, and also must be approved by the
Minister of Foreign Affairs.
Article 14 (Assumption of Duties and Waiver of Rights)
1 Except for those provided for in the budget, when the Foundation intends to assume new
obligations or waive any rights, it must be approved by a vote of two-thirds or more of theexisting members of the Board of Directors, approved by the Board of Trustees and also
approved by the Minister of Foreign Affairs.
Article 15 (Accounting Period)
1 The accounting period of the Foundation shall commence on April 1 every year and end
on March 31 of the following year.

Chapter 3. Directors
Article 16 (Kinds of Officers and Quorum)
1 The Foundation shall have the following Directors;
Executive Directors Six or more up to fifteen.
Auditors Two.
2 Of the Executive Directors, one shall become the President, one shall be the Executive
Managing Director and one or two shall become Managing Directors.
Article 17 (Election, etc.)
1 The Executive Directors and Auditors shall be elected by the Board of Trustees.
2 The Executive Directors shall elect from among themselves the President, Executive
Managing Director and Managing Directors.
3 The Executive Directors, Auditors and Trustees shall not be allowed to hold more than
one position.
4 The total number of the Executive Directors having a relative or anybody with a special
relationship to them shall not exceed one-third of the total number of the members of theBoard of Directors.
5 The Auditors shall not be related or have a special relationship to each other.
6 Any change in the makeup of the Executive Directors shall be registered within two weeks,
and a notification to that effect shall be made to the Minister of Foreign Affairs without
delay with a certified copy of corporate registration attached.
7 Any change in the makeup of the Auditors shall be notified to the Minister of Foreign
Affairs without delay.
Article 18 (Duties)
1 The President shall represent the Foundation and oversee its operation.
2 The Executive Managing Director shall assist the President and supervise theFoundation's operations, and shall act for the President to carry out its duties in the eventthat the President is unable to perform his duties owing to unavoidable circumstances, orin the absence of the President.
3 The Managing Directors shall assist the President and the Executive Managing Director
and transact the Foundation's operations and one of them, in the order appointed inadvance by the President, shall act for the Executive Managing Director to carry out
his/her duties in the event that the Executive Managing Director is unable to perform
his/her duties owing to unavoidable circumstances or in the absence of the Executive
Managing Director.
4 The Executive Directors shall organize the Board of Directors and shall vote and carry out
the Foundation's business pursuant to the provisions of this Articles of Foundation.
5 The Auditors shall perform the following duties:(1) Audit the assets and accounts;(2) Audit the operational performance of the Executive Directors;(3) Notify, in the event that they find irregularities in accounting practices and operations,
the Board of Directors, the Board of Trustees and the Minister of Foreign Affairs
thereof; and(4) Demand convocation of a meeting of the Board of Directors and a meeting of theBoard of Trustees as necessary for the notification described in the preceding
paragraph.
Article 19 (Term of Office)1 The term of office of a Director shall be two years. However, he/she shall not be prevented
from being reappointed to his/her position.
2 The term of office of the Director who is elected as a substitute or due to an increase in
the fixed number shall be the remaining term of office of the predecessor or the current
Director.
3 The Director shall perform his/her duties even after his/her resignation or expiration of
his/her term of office until his/her successor assumes the office.
Article 20 (Dismissal)
1 When an officer falls under any of the following, the Board of Directors and the Board ofTrustees may dismiss the Director with the votes of two-thirds or more of the existing
members of the Board of Directors and the Board of Trustees. In such a case, before thevotes are made by the Board of Directors and the Board of Trustees, the Director must be
given an opportunity to explain his actions.
(1) When the Director concerned is unable to perform his/her duties due to physical ormental disability.
(2) When the Director concerned is found to have breached his/her duties or to have
behaved in a manner unbecoming for a Director.
Article 21 (Remuneration)
1 The Directors serve without remuneration. However, full-time Directors may be paid
remuneration.
2 Expenses may be reimbursed to the Directors.
3 Matters necessary in connection with the preceding two paragraphs shall be determined
separately by the President with the vote of the Board of Directors.

Chapter 4. Board of Directors
Article 22 (Organization)
1 The Board of Directors shall consist of Executive Directors.
Article 23 (Capacity and Powers)
1 The Board of Directors shall, in addition to those provided elsewhere in this Articles ofFoundation, vote and carry out important matters related to the business of theFoundation.
Article 24 (Types and Convening of Meetings)
1 The Board of Directors shall hold two types of meetings: ordinary meetings of the Boardof Directors and extraordinary meetings of the Board of Directors.
2 Ordinary meetings of the Board of Directors shall be held twice a year.
3 Extraordinary meetings of the Board of Directors shall be held when one of the following
events occurs:(1) When the President considers it necessary;(2) When one-third or more of the existing Executive Directors demand a meeting of theBoard of Directors to be convened in a writing describing the agenda; or(3) When the Auditors demand a meeting of the Board of Directors to be convened inaccordance with the provisions of Item 4 of Paragraph 5 of Article 18.
Article 25 (Convocation)
1 The President shall convene a meeting of the Board of Directors.
2 In cases falling under Items 2 and 3 of Paragraph 3 of the preceding article, the President
shall convene an extraordinary meeting within fourteen days from that day.
3 In the event a meeting of the Board of Directors is to be convened, the date, time, place,agenda and matters to be deliberated shall be notified in writing at least seven days prior
to the meeting.
Article 26 (Chairman)
1 The Chairman of the meetings of the Board of Directors shall be the President.
Article 27 (Quorum)
1 A meeting of the Board of Directors shall not be held unless two-thirds or more of theexisting Executive Directors are present.
Article 28 (Voting)
1 A decision at a meeting of the Board of Directors shall, in addition to those provided forin this Articles of Foundation, be determined by a majority of the Executive Directors
present, and in case of a tie, the Chairman shall make a decision.
Article 29 (Voting in Writing, etc.)
1 When there are unavoidable reasons for not being able to be present at a meeting of theBoard of Directors, an Executive Director concerned may vote in writing on the previously
notified agenda, or may appoint another Executive Director as his/her proxy.
2 In the case of the preceding paragraph, the Executive Director shall be considered as
being present at the meeting of the Board of Directors in the application of the preceding
two articles.
Article 30 (Minutes)
1 With respect to the business of the meeting of the Board of Directors, minutes setting out
the following matters shall be prepared:(1) Date, time and place;(2) The existing number of Executive Directors and the number and the names of thosepresent. (In the case of a vote in writing and a vote by proxy, these facts shall be
noted.);(3) Matters to be deliberated and resolved.
(4) An outline of the proceedings and the results.
(5) Matters related to the election of the persons to sign the minutes.
2 The minutes shall be signed and sealed by the Chairman and two or more persons elected
to sign the minutes at the meeting.

Chapter 5. Trustees and Board of Trustees
Article 31 (Trustees)
1 The Foundation shall have twelve to twenty-four Trustees.
2 Of the Trustees, one shall be the Chairman of the Board of Trustees and one or two shallbe the Vice Chairman of the Board of Trustees.
3 The Trustees shall be elected at a meeting of the Board of Directors and the President
shall appoint them.
4 Of the Trustees, the total number of Trustees who are related to or have a special
relationship to any one of the Directors, or the total number of Trustees who are related toor have a special relationship to one of the Trustees shall not exceed one-third of theexisting number of Trustees.
5 The provisions of Articles 19 to 21 (except for the proviso in Paragraph 1 of Article 21)
shall apply mutatis mutandis to the Trustees. In this case, "Director(s)" in these articles
shall be read as "Trustee(s)".
Article 32 (The Board of Trustees)
1 The Board of Trustees shall consist of Trustees.
2 The Chairman and the Vice Chairman of the Board of Trustees shall be elected fromamong the Board of Trustees by the Board of Trustees.
3 The Chairman of the Board of Trustees shall convene a meeting of the Board of Trustees
and chair the meeting.
4 The Vice Chairman of the Board of Trustees shall assist the Chairman of the Board ofTrustees and one of them, in the order appointed in advance by the Chairman of the Boardof Trustees, shall act for the Chairman of the Board of Trustees to carry out its duties andin the event the Chairman of the Board of Trustees is unable to perform his/her duties
owing to unavoidable circumstances or in the absence of the Chairman of the Board ofTrustees.
Article 33 (Duties of the Board of Trustees)
1 The Board of Trustees shall perform the duties as provided for in this Articles ofFoundation, and also shall deliberate the matters required and give advice in response torequests of the President.
Article 34 (Type and Convening of Meetings of Board of Trustees)
1 The Board of Trustees shall hold two types of meetings: ordinary meetings of the Board ofTrustees and extraordinary meetings of the Board of Trustees.
2 Ordinary meetings of the Board of Trustees shall be held twice a year.
3 Extraordinary meetings of the Board of Trustees shall be held when one of the following
events occurs:(1) When the Chairman of the Board of Trustees considers it necessary;(2) When the President considers it necessary;(3) When one-third or more of the existing number of Trustees demand a meeting of theBoard of Trustees to be convened in a writing describing agenda; or(4) When the Auditors demand a meeting of the Board of Trustees to be convened inaccordance with the provisions of Item 4 of Paragraph 5 of Article 18.
Article 35 (Convocation and Management of Board of Trustees)
1 In cases falling under Items 2 to 4 of Paragraph 3 of the preceding article, the Chairman

55

Reference Materialsof the Board of Trustees shall convene an extraordinary meeting of the Board of Trustees
within fourteen days from that day.
2 In the event a meeting of the Board of Trustees is to be convened, the date, time, place,agenda and matters to be deliberated shall be notified in writing at least seven days prior
to the meeting.
3 The provisions of Articles 27 to 30 shall apply mutatis mutandis to the Board of Trustees.
In this case, "the Board of Directors" and "Executive Director(s)" shall read as "the Boardof Trustees" and "Trustee(s)."4 In addition to those provided for in each of the preceding paragraphs, matters necessary
in connection with the management of the Board of Trustees shall be determined
separately by the President with the vote of the Board of Directors.

Chapter 6. Advisors and Specialist Committee
Article 36 (Advisors)
1 The Foundation may have Advisors not exceeding five persons.
2 The President shall appoint the Advisors from among people with experience or
academic standing or those who have contributed to the Foundation with the approval of
the Board of Directors.
3 The Advisors shall express their views on the basic management policy of the Foundationin response to requests from the President, or express their opinions.
4 The provisions of Paragraph 1 of Article 19 and Articles 20 and 21 (except for the proviso
in Paragraph 1 of Article 21) shall apply mutatis mutandis to the advisors. In this case,"Director(s)" in these articles shall read as "Advisor(s)."Article 37 (Specialist Committee)
1 The Foundation may establish a specialist committee in order to conduct research andstudies of technical and specialized matters related to the business as set out in Article 4.
2 The Board of Directors shall elect specialist committee members from among people withexperience or academic standing and the President shall appoint them.
3 Specialist committees shall be organized based on the subject matters of research andstudies.
4 Matters necessary in connection with the specialist committee members and specialist
committees shall be determined separately by the President with the vote of the Board of
Directors.

(9) Other pertinent documents and books.
2 The documents and accounting books provided in the preceding items shall be kept
based on the following classification.
(1) Permanently for Items 1 to 6
(2) Ten years for Items 7 to 8(3) Five years for Item 9

Chapter 9. Alteration in The Articles of Foundation andDissolution
Article 42 (Alteration in the Articles of Foundation)
1 This Articles of Foundation shall not be altered unless approved by the votes of threequarters or more of the existing members of the Board of Directors and the Board ofTrustees at their respective meetings and approved by the Minister of Foreign Affairs.
Article 43 (Dissolution)
1 The Foundation may dissolve itself in accordance with Items 2 to 4 of Paragraph 1 of
Article 68 of the Civil Code, and also with the votes of three quarters or more of theexisting members of the Board of Directors and the Board of Trustees at their respective
meetings and the approval of the Minister of Foreign Affairs.
Article 44 (Disposal of Residual Assets)
1 The residual assets at the time of the dissolution of the Foundation shall be donated toorganizations whose purposes are similar to those of the Foundation, with the votes ofthree quarters or more of the existing members of the Board of Directors and the Board ofTrustees respectively and with the approval of the Minister of Foreign Affairs.

Chapter 10. Additional Rule
Article 45 (Delegation)
1 In addition to those provided for in this Articles of Foundation, matters necessary inconnection with the management of the Foundation shall be determined separately by the
President with the vote of the Board of Directors.

Supplementary Provision
Chapter 7. Support Members
Articles 38 (Support Members)
1 Those who agree with the purposes of the Foundation and pay membership fees to assist
its activities shall be called support members. They shall be classified into two kinds:
corporate support members and individual support members.
2 Those who have paid corporate support membership fees are corporate support members
and those who have paid individual support membership fees are individual support
members.
3 Matters necessary in connection with support members and support membership fees
shall be determined separately by the President with the vote of the Board of Directors.
Article 39 (Non-Refund of Contributions)
1 Support membership fees and other contributions shall not be refunded.

Chapter 8. Secretariat and Storage of Documents
Article 40 (Secretariat)
1 The Foundation shall establish a Secretariat in order to deal with clerical matters.
2 The Secretariat shall have an office manager and other staff members necessary.
3 The President shall employ and dismiss the office manager and staff members.
4 Matters necessary in connection with the organization and management of the Secretariat
shall be determined separately by the President with the vote of the Board of Directors.
Article 41 (Keeping Documents and Accounting Books)
1 The Foundation's principal office shall be always equipped with the following documents
and accounting books:(1) The Articles of Foundation;(2) The names of Executive Directors, Auditors, Trustees, Advisors, Specialist members
and Secretariat staff members and their personal histories;(3) The names of the support members and documents related to changes in theircomposition;(4) Documents related to permission, authorization, and registration;(5) Documents related to proceedings of the decision-making bodies provided for in this
Articles of Foundation;(6) Documents that show assets, liabilities and net worth;(7) Daily business transaction records;(8) Accounting books and evidentiary documents related to income and expenditure; and56

1 This Articles of Foundation became effective on the day on which the establishment of theFoundation was permitted.
2 Notwithstanding the provisions of Article 10, the initial year's business plan and income
and expenditure budget were determined by the establishment representatives.
3 Notwithstanding the provisions of Article 15, the first accounting period covered from theday on which the establishment of the Foundation was permitted to March 31, 1990.
4 Notwithstanding the provisions of Paragraphs 1 and 2 of Article 17, the initial Directors of
the Foundation were determined by the establishment representatives, and their term ofoffice shall be until March 31, 1991, notwithstanding the provisions of Paragraph 1 of
Article 19.
5 Notwithstanding the provisions of Paragraph 3 of Article 31 and Paragraph 2 of Article 32,
the initial members of the Board of Trustees were determined by the establishment
representatives and their term of office shall be until March 31, 1991, notwithstanding theprovisions of Paragraph 1 of Article 19 being applicable mutatis mutandis to Paragraph 5of Article 31.

Supplementary Provision(December 27, 1993 Minister of Foreign Affairs Authorization No.60)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

Supplementary Provision(April 17, 1996 Minister of Foreign Affairs Authorization No.16)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

Supplementary Provision(April 13, 2001 Minister of Foreign Affairs Authorization No.11)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

Supplementary Provision(April 3, 2003 Minister of Foreign Affairs Authorization No.22)
1 This Articles of Foundation became effective on the day on which it is authorized by thecompetent authorities.

Japan International Cooperation System
Annual Report 2004
Published September 30, 2005 (Japanese Edition)
Compiled and published by Japan International Cooperation System
Shinjuku EAST Building, 10-5, Tomihisa-cho, Shinjuku-ku, Tokyo, 162-0067 JAPAN
Tel: +81-3-5369-6960
http://www/jics.or.jp/

Editorial assistance: Janpan International Cooperation Publishing Co., Ltd.
©2005 Japan International Cooperation System

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