●Retained personal information and purpose for use
Types of personal information
Applicable information

Receipt information

Judo therapy information

Cash benefits

Details of personal information

Purpose for its use

Health insurance card code/number, name, date of birth, sex, qualification date, initial acquisition ■ Collection of insurance premiums, etc.
[For use within the health insurance society]date, date qualification lost, standard monthly remuneration, remuneration record, presence or・ Confirmation of qualification of dependents and establishment of standard
absence of dependents, address, telephone number
monthly remuneration and standard bonuses
Voluntary and continuously Health insurance card code/number, name, date of birth, sex, qualification date, date qualification ・ Collection of health insurance premiums
insured persons
・ Approval of dependents
lost, standard monthly remuneration at time of loss of qualification, presence or absence ofdependents, address, telephone number, bank account number
・ Issuance of insurance cards for health insurance insured persons
Dependents
Name, date of birth, sex, relation to dependents, occupation (or name of school), average[Items requiring provision of information to other operators, etc.]
monthly income, living together or separately, circumstances of support
Outsourcing of qualification data processing such as insured persons’ names,etc.
■ Review/payment of consultation and treatment expenses
Insured persons
Classification of insured person/dependent, examination classification, insurer number, health[Forand dependents
insurance card code/number, benefit ratio, year and month of consultation, prefecture code,
use within the health insurance society]medical institution code, name, date of birth, sex, special notes, due to work, name and address
Check/review of details of breakdown of medical expenses (receipts), etc.
of medical institution, department of consultation, name of injury or illness, date consultations[Items requiring provision of information to other operators, etc.]
commenced, transferred or discharged, actual number of days of consultation, final points, public・Outsourcing of check/review of receipt data
expense points, amount of partial contribution, amount contributed by patient, amount contributed
・Outsourcing of data entry for processing of receipt data and image readingfor outpatient treatment, amount contributed for inpatient treatment, amount of high medicaland processingexpenses, amount contributed for pharmaceuticals, public expense portion of amount contributedfor pharmaceuticals, number of days of treatment with meals, public expense portion of number ofdays of treatment with meals, set amount for treatment with meals, public expense portion of set
amount for treatment with meals, standard contribution for treatment with meals, public expense
portion of standard amount for treatment with meals, consultation details, images (receipt images) ■Stabilization of health insurance society managementInsured persons
Code/number, name, date of birth, name of judo therapist, year and month of operation, cost of[For use within the health insurance society]operation, name of injury or illness, bank account of judo therapist for transfers
・Medical analysis, illness analysis[Items requiring provision of information to other operators, etc.]
・The outside trust which is data processing it affects in an investigation, an
Dependents
Names of insured person, relation to dependents, (other details as per the insured person)
analysis of medical expenses and notice of medical expenses.
Insured persons

Insured persons

Dependents■
Health insurance card code/number, name, date of birth, address, telephone number, bankInsurance benefits for insured persons, etc.
account for transfers, name of medical institution where consultation was performed, year and[For use within the health insurance society]month of consultation, income, basic pension number, amount of pension, medical expenses,
・ Implementation of insurance benefits and additional benefits
date aids were fitted, purchase cost of aids, income for the previous year (for those exempt from
[Items requiring provision of information to other operators, etc.]
tax only), transfer expenses, name of certifying medical institution, period unable to work, salaryreceived during period unable to work, work attendance record during period unable to work,
・ Automatic payment of high medical expenses, partial contribution(scheduled) delivery date, number of children born, names of children born, relationship, date ofreimbursements, etc.
death, cause of death (name of illness), details of removal from family register, funeral expenses
・ Outsourcing of translation work when overseas medical expenses arise(actual funeral costs only), address of applicant, telephone number, bank account for transfer
・ Claims for compensation from non-life insurance companies, etc. arising fromactions of a third party
・ Joint operations involving the National Federation of Health Insurance
Name, date of birth, name of insured person, relation to dependents, bank account for transfers,
name of medical institution where consultation was performed, year and month of consultation,
Society’s high medical expense benefits
name of injury or illness, income for the previous year (for those exempt from tax only), medical
・ Notification to insured persons of medical expenses
expenses, date aids were fitted, purchase cost of aids, (scheduled) delivery date, number of■ Stabilization of health insurance society management
children born, names of children born, relationship, date of death, cause of death (name of[For use within the health insurance society]illness), details of removal from family register・ Medical analysis, illness analysis

Regular health examination
information

Insured persons

Complete medical checkup
information

Insured persons

Housewives’ medicalexamination, etc.
Information on medicalexaminations at clinics
under direct management

Dependents
Insured persons

Dependents
Health guidance

Information on users ofother health services

Insured persons

Dependents
Insured persons

Dependents

Code/number, name, address, date of birth, telephone number, name of workplace, workplace
employee code, consultation expenses, items not included in examination, type of examination(regular/special), date of examination, name of institution where examination was performed,
address of institution where examination was performed, images (X-ray photos), ECG,
observations, name of doctor, name of test technician, name of nurse, history of past illnesses,
history of present illness, subjective symptoms, medical examination record, results of medicalexamination, personal habits, name of person in charge at workplace■ Implementation of health activities[For use within the health insurance society]・ Medical examinations conducted in cooperation with the employer for thepurposes of maintaining and promoting health・ Health guidance and health counseling for the purposes of maintaining andpromoting health[Items requiring provision of information to other operators, etc.]
・ Partial outsourcing of medical examination subsidiary operations
・ Outsourcing of test results analysis
Address, name, date of birth, registration number, consultation number, sex, telephone number, ■ Implementation of health activities
day and time of examination, course applied for, workplace, title, amount paid for medical[For use within the health insurance society]examination, name of institution where examination was performed, images (X-ray photos),
・ Medical examinations, health guidance and health counseling for theexamination items, items not included in examination, observations, directions, overall comments,
purposes of maintaining and promoting healthhistory of past illnesses, family history, history of present illness, medical examination and[Items requiring provision of information to other operators, etc.]
consultation record, presence of abnormalities, duties, personal habits, subjective symptoms, test・ Outsourcing of test results analysis
results, name of doctor, name of test technician, name of nurse
・ Outsourcing of medical examinations for persons employed in remotelocationsNames of insured person, relation to dependents, (other details as per the insured person)■ Implementation of health activities
Health insurance card code/number, address, name, date of birth, telephone number, number[For use within the health insurance society]and name of insurer, address, name and address of workplace, public expense contributor
number, recipient number, date consultation commenced, consultation fee, details of consultation, ・ Operation of clinics for the purposes of maintaining and promoting healthname of doctor, name of test technician, name of nurse, images (X-ray photos), test observations, ・ Implementation of medical examinations, health guidance and healthprescription record, history of past illnesses, family history
counseling for the purposes of maintaining and promoting healthNames of insured person, relation to dependents, (other details as per the insured person)[Items requiring provision of information to other operators, etc.]
・ Outsourcing of test results analysis■ Implementation of health activities
Health insurance card code/number, name, title, names of dependents, address, date of birth,
telephone number, name of workplace, workplace employee code, items not included in[For use within the health insurance society]examination, names of examination items, date of examination, name of institution where・ Implementation of various health activities for the purposes of maintaining andexamination was performed, address of institution where examination was performed, details of
promoting healthcounseling/guidance, observations, name of health worker/nurse, name of head doctor, history of[Items requiring provision of information to other operators, etc.]
past illnesses, family medical history, information from current medical clinic and other medical
・ Outsourcing of health counseling and health guidance to regional
institutions, circumstances of treatment, employment restriction classification, health survey, daily
occupational physicians
lifestyle survey, name of person in charge at workplace
Names of insured person, relation to dependents, (other details as per the insured person)■ Implementation of health activities
Health insurance card code/number, name, address, telephone number, date of birth, name ofemployer, name of workplace, employee code, sex, qualification date, date qualification lost, date
[For use within the health insurance society]of respective medical examinations, name of medical institution where respective examinations
・ Implementation of health activities for the purposes of maintaining andwere conducted, details of counseling/guidance, details of observations, name of doctor, name ofpromoting healthnurse, history of past illnesses, prescription record, records of various purchases
・ Implementation of medical examinations, health guidance and healthcounseling for the purposes of maintaining and promoting health[Items requiring provision of information to other operators, etc.]
Names of insured person, relation to dependents, (other details as per the insured person)

・Outsourcing of sales of household medicines, health products, etc., telephonehealth counseling, and physical education promotion activities

[Joint operations relating to benefits for high medical care costs, conducted in cooperation with the National Federation of Health
Insurance Societies]
1. Purpose of use of personal information in joint operations
To apply for subsidies related to benefits for high medical care costs handled jointly with the National Federation of Health Insurance Societies (NFHIS) pursuant to Article 2of the Supplementary Provisions of the Health Insurance Law (under which the NFHIS pays a portion of any high medical care expenses incurred by the Society).
2. Personal information items to be used jointly
Copies of receipts and documents containing information such as a person’s name, gender, insured/dependent status, inpatient/outpatient status, month and year of diagnosis
and treatment, and billing history
3. Scope of parties handling personal information
・Society personnel
・Employees of the NFHIS’s Society Financial Support Group・Subcontractors providing operational services to the NFHIS (the Social & Information Systems Department of the Japan Productivity Center for Socio-Economic Development)
4. Persons responsible for the administration of personal information
・The Society’s personal information protection supervisors
・The Group Manager of the NFHIS’s Society Financial Support Group[Sharing health checkup results with employers]
1. Purpose of joint use of personal information
Results of health checkups are used jointly by the employer (the Company) and the Society to promote health management and improvement.
2. Personal information items to be used jointly
Results of periodic health checkups and secondary checkups
Employers are not concerned with the results of gastrointestinal checkups or spousal checkups conducted by the Society.
3. Scope of parties handling personal information
・Society personnel
・Employer personnel
・Health Checkup Service Subcontractor (Ippan Zaidan Hojin Nihon Yobou Igaku Kyokai)
4. Persons responsible for the administration of personal information
・Society personnel
・Employer personnel
・Ｈｅａｌlth Checkup Service Subcontractor

●Regarding items that require consent
At the Bosch Health Insurance Society, we have decided not to make any changes to handling procedures for the following items. However, because these items all involve the submission of material by a third party, the consent of theperson concerned is required. On the other hand, with regard to items that are beneficial to the insured person, and to items that place a considerable burden on the operator and for which gaining clear consent from the insured person would
not necessarily be reasonable, in accordance with Ministry of Health, Labour and Welfare guidelines, general consent is deemed sufficient. Consequently, at the Bosch Health Insurance Society, because we have decided to deem thefollowing items to be covered by general consent, any persons who do not consent should contact the Bosch Health Insurance Society’s Personal Information Counseling Office.
1 Payment of high medical care costs (reimbursement of medical expenses in cases where the cost of medical treatment is high) through an employer without an application by the insured person.
2 Payment of additional benefits (benefits in addition to those covering medical or other expenses actually incurred) through an employer without an application by the insured person.
3 Notification of medical expenses (consultation notification including patient’s name, month of consultation, medical expenses, name of medical institution, etc.) on a household rather than an individual basis.
*Note that with regard to 4 Notification of medical expenses, because this item requires the consent of relevant family members in addition to the consent of the insured person, family members who do not consent should contact the Bosch
Health Insurance Society’s Personal Information Counseling Office.
Office: General Affairs Section, Bosch Health Insurance Society Tel. 0493-22-0890
Hours: 9:00–17:00