＜For General Use＞
Current as of July 5, 2022

Otemachi Mitsui Conference
Usage Guide■Before using our facilities, please be sure that you have read and understood this Usage Guide, as well as our Terms of Use.
■Once you submit your application form, your information will be registered for using our facilities.
■Please be aware that this Usage Guide may be changed without prior notice.
■ In the event of any conflict with this Usage Guide or the Terms of Use, the figures given on a quote, application form,
and/or invoice will take precedence.
１．Conference Room Overview
・Location
3F, 4F Otemachi Mitsui Conference
MITSUI & CO. Building, Otemachi One
・Address
2-1, Otemachi 1-chome, Chiyoda-ku,
Tokyo 100-0004
・Scale8 rooms: 25 ㎡～289 ㎡

Ceiling Height: 3.2m

・Operating Hours
9:00 a.m. – 9:00 p.m.
（Excluding new year holidays, facility inspection days, etc.）
・Reception Hours
9:00 a.m. – 5:00 p.m.（weekdays only）
・For Inquiries
Telephone: +81-3-5220-6906
・OtherFood and beverages allowed.
（We introduce caterers.）
２．Usage Fees
Price List （Taxes not included）

Prices in yen

Capacity （people）

Area

Pricing （yen）

Extension Fee

Room(㎡)

Classroom

Islands

Hollow
SquareTheater

9:0012:00

13:0017:00

18:0021:00

9:0017:00

13:0021:00

9:0021:00

per hourRoom01

36

21-

18

35

27,40039,80027,40069,60068,30099,40010,800

Room02

42

21-

18

38

31,90046,40031,90081,20079,700116,000

12,600

Room01
＋02

79

45

36

36

73

54,80079,70054,800139,400

136,800

199,100

21,600

Room03、
04

70

45

36

30

65

48,60070,60048,600123,500

121,200

176,400

19,200

Room03
＋04

141

102

72

54

132

93,100135,400

93,100236,900

232,400

338,400

36,700Room05

633630304845,80066,60045,800116,500

114,300

166,400

18,100

Room0625121218

18

19,80028,80019,80050,40049,50072,0007,800

Room07、
08

144

96

72

54

140

95,100138,300

95,100242,000

237,400

345,600

37,500

Room07
＋08

289

210

144

90

318

171,700

249,800

171,700

437,100

428,700

624,300

67,7001

Current as of July 5, 2022
３．Booking and How to Use■ Venue・Application Period: From exactly one year before to 7 days before the first day of your event.
・ Please choose one of the six following time slots.
(1) 9:00-12:00 (2) 13:00-17:00 (3) 18:00-21:00 (4) 9:00-17:00 (5) 13:00-21:00 (6) 9:00-21:00*Extended use is available by the hour within opening hours only (9:00-21:00).
*Please consult with us regarding using outside opening hours (before 9:00 or after 21:00).
・Please contact us by telephone or email for availability and check the details with a representative
before making a tentative booking.
Telephone：+81-3-5220-6906 Reception Hours: 9:00 a.m. – 5:00 p.m.（weekdays only）
・Tentative booking is valid for one week. Please sign, seal, and submit by email the designated application form within
one week from the date your tentative booking has been accepted. When submitting your application form, we confirm
your name, company name, department name, headquarters address, telephone number, and billing address.
Email: otemachi-mitsui-conference@mfbm.co.jp
・Once we have issued your reservation certificate, your booking is formally complete.
■ Layouts

・Layout changes are free of charge. Please consult with your event coordinator after your booking has beenformally accepted. Layout details must be finalized no later than 7 days prior to the date of use.
■ Food and Beverages

・Eating and drinking are allowed inside the conference rooms.
・Catering services can only be provided by caterers designated by our company. Please inquire of the facility staff, andwe will refer you to said caterers. Furthermore, ordering for catering will be made directly from you to the caterers.
Any garbage resulting from catering arrangements should be taken away during usage hours by caterers or yourselves.
・We bear no responsibility of any kind in the unlikely event of any foodborne illness, infection or accidents caused byany food or drinks provided by any caterers.
■ Advance Storage of Items

・If you need to have items stored prior to your event, please be sure to consult with your event coordinator in advance.
When shipping your items, please write down your company name, the date of your event and your reserved room number
on your delivery slip.
・Please be advised that we bear no responsibility of any kind in the unlikely event that an item being stored is lost ordamaged, etc.
■ Shipping Items after your event

・If you need to have items shipped after your event, please be sure to consult with the coordinator on site.
Note that payment method is cash-on-delivery only.
・Please be advised that we bear no responsibility of any kind in the unlikely event that an item being shipped
is lost or damaged, etc.
■Disposing of Garbage
・After your event, you will be required to dispose of any garbage by yourself.

2

Current as of July 5, 2022
4．Booking and How to Use■ Prior to use

・Please send your usage fees (room rates, equipment and furnishing fees) by bank transfer prior to use.
・After your booking has been finalized, we will issue you an invoice. Please pay the full amount by bank transfer
to the specified account at least one week in advance of the date of your event.
・Please be aware that if we have not received your payment by the specified date, your booking shall be considered
cancelled.
■ After use

・When additional room charge, additional equipment or furnishing fees, or costs of other arrangements are incurred,
we will issue an appropriate invoice after use.
Please make payment by the date that is written on the said invoice.
※Payment condition:
Closings take place on the 20th of each month with payments made at the end of the following month.
e.g. When using on April 20 and on April 21,
Usage fee for April 20…payment by the end of May
Usage fee for April 21…payment by the end of June
※You shall be responsible for any applicable bank transfer fees.
※We will send an invoice to the address specified on your reservation certificate.
※For billing after use, if payment cannot be confirmed by the deadline, we will charge interest at a rate equivalent
to an 18.25 annual interest rate as a lateness fee applied to the unpaid amount.
５．Cancellation After Finalizing a Booking■ Cancellation Methods

・Please contact us via email for cancellations.
After that, we will send you a confirmation mail for the cancellation.
■ Cancellation Fees（including extended use）

・Cancellation fees are as follows.
From the time of formal booking up to 60 days prior to the date of your use : 30％ of the planned usage fee
From 59 to 31 days before the date of your use: 50％ of the planned usage fee
From 30 days before the date of your use to the day of your use: 100％ of the planned usage fee
・If charges in the number of reserved days or rooms result in a decrease in the cost compared to the estimate,said difference shall be subject to a cancellation fee.
・Regarding cancellation fees before usage fees have been remitted, we will issue an invoice after said cancellation has
been finalized, so please make payment by the last day of the month following the month said invoice is issued.
・Regarding cancellation fees after usage fees have been remitted, we will return the remainder of the usage
fee by subtracting the cancellation fee after said cancellation has been finalized.
■ Cancellation of External Arrangements (Equipment, Furnishings, Food, Drinks, etc.)

・Cancellation fees may be charged depending on details.
■ Cancellation of Internal Furnishings and Equipment

・Cancellation fees will not be charged.

3

Current as of July 5, 2022
６．Notes of Consideration■Payment Methods
・Please note that our facility does not accept any payments by cash or credit cards.
■ Check-In

・You can enter the rooms within the reserved hours. Please bring your application form or reservation certificate and check inat the reception.
(※ If you enter the rooms before the reserved time, please note that you may be charged an extended use fee.)■Check-Out
・Please leave the rooms within the reserved hours and check out at the reception.
・If we cannot confirm that you have left within your reserved hours, please note that you may be charged an extended use fee.
■ Smoking Area

・All rooms in our facility are non-smoking.
■ Damage or Contamination of Rooms/Equipment

・Damage to or contamination of the rooms or equipment may result in separate charges for repairs.
■Facility Use Methods
・Please use low adhesion-tape when posting posters or other printed material within the rooms.
・Flammable materials and other dangerous items which may inconvenience other guests are prohibited to bring in.
・When rearranging the layout of the rooms in use such as desks and chairs, please keep them inside the room.
■ Other・If the following are deemed to be the case by our facility, you will be unable to use the facility.
① When laws or public morals are violated or may be violated② When you are deemed to belong to a criminal organization or anti-social force.
③ When other guests or third parties are liable to be inconvenienced④ When false information is confirmed regarding the details at the time of reservation(the information listed on the reservation certificate)⑤ When the noise level is deemed liable to inconvenience other guests or third parties⑥ When we deem your use to have a detrimental effect on other guests or third parties

4

Current as of July 5, 2022
７．Furnishings and Equipment
・We charge for the following items.
Furnishings and Equipment List （Taxes not included, Prices in yen）
Items

Pricing

Table

additional use:1,000/per 1 table

Chair

additional use:200/per 1 chair

Ceiling Projector

30,000Ceiling Screen
LCD Monitor
Single Focus Standing Projector

10,000Standing Screen
Wireless Handheld Microphones

10,000

Wired Microphones
Whiteboard

1,000

Flower Vase Stand

1,000

Temporary Stage (with skirt)

10,000Panel（higher）

1,000

Panel（lower）

1,000

Laser Pointer

1,000

Podium0

Elevating Round Table0Hanger Lack0

Full-Length Mirror0

Reception Desk0

Standing Signboard

0Belt Partition0

Excess use of the items requires separate fee.
End of document5