UNIVERSITY OF BUEA

THE HIGHER TECHNICALTEACHER TRAINING COLLEGE(HTTTC) KUMBAGUIDELINES FOR INTERNSHIP REPORTAugust 20191

University of Buea
The Higher Technical Teacher Training College (HTTTC) kumba
Guidelines for Writing Internship Report
This document has been designed to guide students of the Higher Technical Teacher Training
Collage (HTTTC) kumba on writing their internship reports. All interns are required to strictly
respect these guidelines and format prescribed for their internship reports.

Overview
The internship report is a reflection of student’s internship and its relationship to his/her studies atHTTTC; namely, how has the theoretical knowledge the student has acquired in his/her courses
prepared him/her for this professional experience?

The internship final report should be a formal document written in prose that summarizes theinternship experience. First-person (e.g., I observed a high level of collaboration…) style of writing
is preferred over the third-person (A high level of collaboration was observed…) because the firstperson voice is generally more succinct, has gained acceptance in scientific writing, and is generally
more interesting for the reader.

Internship Reports should be the work of the student and not plagiarized (consult the policy andsanctions of the University of Buea on plagiarism).

Questions or comments concerning information contained in thisGuidelines for Writing Internship Report should be directedto the Division of practicals of theHigher Technical Teachers Training College kumbaof the University of Buea.

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Guidelines for Writing Internship Report

1. Paper

Paper should be A4 size, 80 gsm

2. Font

Times New Roman, size 12 for body of report and size 16 for title.

3. Justification

The whole document must be fully (left + right) justified4. Spacing

The body the report should have 1.5 line spacing

5. Margin

2.5 cm for left and right margins, 2 cm for top and bottom margins

6. Paragraphs and Sections:

Extra blank line before and after every section and subsection.
Paragraphs must be separated by blank line (not an indent).
Paragraphs must be justified.

7. Headings and Subheadings: All headings and their subheadings should be properly
formatted.

8. Language, Punctuations, Spelling and Grammar Check: Only Standard Formal level ofEnglish should be used. Use correct punctuation marks.
Spelling and grammar should be accurate.

9. Page Numbering:

Every page should be numbered. The page numbers should start with
1 from the first page of your chapter 1. All pages before the firstchapter should be given Roman numbers (i, ii, iii, etc)

10. Word Limit:

Number of words limit is 4300 ± 300 for Level 300 and 5300 ± 600for Level 500 excluding title page, declaration, acknowledgements,content page(s), tables, figures, references and appendices.

Note: The typed pages should be in hard bound binding in black and white colour. A hard and soft
copy should be submitted to the Service of Training and Internship at the Division ofpracticals of the Higher Technical Teacher Training College kumba of the University ofBuea.
Obtain a copy of your internship evaluation by your internship supervisor from the Divisionof practicals and attach it and appendix to your report.

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1. Title Page Name of the University and School, with it Logo
 Name of company/firm/organization where you did internship Name of student, Student ID (registration number or Matricule) Date of submission of internship report Supervisor’s Name ( at the place of internship), title, phone and email address
2. Table of Contents
The table of contents should include: Sections and sub section headings
 Page Numbering List of tables/graphs/charts
3. Dedication (Optional) (max. 100 words)
Write any dedication note under this section of your report.
4. Acknowledgement (max. 200 words)
In this section you acknowledge the assistance and support of the people who helped you in thecompletion of your internship and internship report.
5. Executive Summary (400 ± 50 words, on 1 page)
The Executive Summary is the most important part of your report. It summarizes the body of
the report, outlining its scope, purpose and major findings, highlighting the key conclusions andrecommendations. The Executive Summary allows a busy manager to understand the report's
significant information without reading the whole text. Write your Executive Summary after
you have written the report. Everything important that you have done, discovered and concluded
should be mentioned but very briefly.
6. Overview of the Organization (1000 ± 200 words)
 Brief description of the organizationo Brief historyo Policy of the organizationo Products, Competitors, markets
 Organizational chart of the organizationo Organizational hierarchy charto Number of employees
o Main officeso Introduction of all the departments or services
o Comments on the organizational chart
In this section, students are expected to collect information on the organization from various
sources including interaction with the personnel (managers, directors, internship supervisor,colleagues etc.) and company website, documents, brochures etc. Ensure you mention thesources of any information in APA format.
7. Plan of your Internship Programme (300 ± 50 words)
 A brief introduction of the branch/area office of the organization where you did yourinternship.
 Starting and ending dates of your internship Starting and closing times
 Name of the department(s) in which you got training and the duration of your training ineach department.

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8. Training Programme (1000 ± 300 words)
 Detailed description of the operations/activities performed by the department(s) youworked in.
 Detailed description of the task(s) assigned to you OR detailed description of the project
assigned to you.
9. Organizational/Departmental/Branch Critical and SWOT Analyses (1300 ± 200 words)
This is the core of the internship report as it would bring into sharp focus the analytical andobservational skills of the student. It is in this section that you relate the theoretical concepts withyour practical experience during your internship in the organization. You should use the SWOT
analysis by clearly describing the strengths, weaknesses, opportunities and threats of theorganization where you have done internship. The section must encompass analytical scrutiny of theorganization’s various functional aspects and should discuss; Internal potency (relating to vision, strategy, leadership, product, technologicalknowhow, finance, human resources, business linkages etc.) which will help to meet thegoals/objectives/targets and fight of threats Internal deficiencies hindering the organization’s efforts in achieving their targets.
 External circumstances/trends/opportunities that favour the organization in achieving
their targets.
 Any external threats/challenges that will decrease the organization’s effectiveness andproductivity.
 Identification of main problems.
10. Conclusion (250 ± 50 words)
In this section you are required to describe the organization according to yourevaluation/assessment in the light of the critical and SWOT analyses.
11. Recommendation (250 ± 50 words)
In this section you are required to suggest solutions for all the problems or discrepancies (youhave pointed out in the critical/SWOT analysis) found in the organization.
12. Learning Outcomes (500 ± 100 words)
This is the section in which you are required to focus your cognitive abilities. Your discussion
should focus on; What was accomplished through the affiliation? (through your internship) The aspects of your responsibilities that you liked/disliked and why?
 How efficiently did you apply the theoretical knowledge acquired from your courses atHTTTC to the practical situations confronted during the internship?
 How was the internship destined to impact your career advancement?
 What are the implications of your internship to the organization/company and to theUniversity’s Internship Programme?
 Any other comments you would deem appropriate and relevant.
13. References/Bibliography
In this section, provide the references and sources in APA format for the data and information
used in your internship report.
14. Final Remark
 Complete all the required parts as mentioned in the format of Internship Report.
Remember, each part is essential, therefore, DO NOT skip any part as every part isincluded in the evaluation criteria.
 There should be harmony among the ideas that you describe in the Critical analysis,
SWOT analysis, Conclusions and Recommendations.
 Internship Report should be submitted within the due date as decided by the Director ofthe Higher Technical Teacher Training College (HTTTC) Kumba.
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