Travel Guidelines for Students, Faculty Members and University Employees
in case of a Crisis Overseas
July 2, 2015
Decision by the President
Revised on September 3, 2015
Revised on December 10,2015
Revised on February 1,2018
Revised on December 17,2020

In case of a crisis including an incident, accident, terrorism, natural disaster, and infectious
disease, the following measures about overseas travel for students, faculty members, anduniversity employees (on business, etc. or personal business) shall be taken, based on theoverseas travel safety information by country and by region released by the Ministry of Foreign
Affairs of Japan (MOFA) - travel advice and warning, including the travel advice and warning on
infectious diseases.
When students travel overseas for overseas study, leave of absence, etc., overseas travel
procedures (system name: TRIP) shall be carried out and when traveling on business, FAIR entry
shall also be carried out. Furthermore, when carrying out these procedures, the itinerary preparedfor TRIP shall be attached. Moreover, procedures for TRIP shall be carried out beforehand even for
private travel.
When faculty members and employees travel overseas on business, procedures for TRIP andFAIR entry shall be carried out and when carrying out these procedures, the itinerary prepared for
TRIP shall be attached.
For the overseas travel discussed above, procedures shall be carried out by faculty members
and employees based on the Security Export Control Regulations (system name: TExCO)
beforehand.
1. Measures based on the travel advice and warning, including the travel advice and warning on
infectious diseases (4 categories), released by the Ministry of Foreign Affairs of Japan(1) Level 1: Exercise cautionStudents, faculty members, and university employees traveling to and residing overseas areadvised to fully comprehend and stay alert to the security situation released by MOFA andto regularly contact their affiliated organization after ensuring a line of communication
where they are staying with their affiliated organization.
(2) Level 2: Avoid non-essential travel
Avoid all dispatch and travel (including stay) of students.

Faculty members and university employees are advised to avoid non-essential travel and toconduct a review of their travel plans.
If travel is required by necessity because of business obligations, etc., they should stay alert
to the security situation by not engaging in activities other than the original intent and takeappropriate safety measures after liaising and coordinating with the local partner instituteor diplomatic establishment abroad for confirmation. Additionally, they should regularly
contact their affiliated organization after ensuring a line of communication where they arestaying with their affiliated organization.
Avoid all dispatch and travel of students.
(3) Level 3: Avoid all travel (Travel warning)
Avoid all dispatch and travel (including stay) of students, faculty members, and university
employees.
However, there will be a preliminary talk with the head of their affiliated organization andthe president on the request of the government and international organizations including
the Ministry of Foreign Affairs and JICA (such as participation in an inquiry or international
support team, etc.).
(4) Level 4: Evacuate and avoid all travel (Evacuation warning)
Immediately avoid all dispatch and travel (including stay) of students, faculty members, andemployees regardless of purpose.
Regardless of the measures mentioned above, in the case where the president finds it necessary,measures pertaining to the relevant case may be decided.
Furthermore, in case symptoms including a fever develop on their return to Japan from a country
with an epidemic outbreak, they should refrain from visiting a local medical institution but firstcontact a public health center, comply with their instructions and after doing these, they should
contact their affiliated organization.
In addition, in case of inbound researchers and students, etc. coming from a country with infectious
disease, cases are determined on an individual basis depending on the disease, while getting theopinions of the vice president, person in charge of medical affairs, etc.
Note
This decision by the president shall be put in execution from September 1, 2015.
Note
This decision by the president shall be executed from Revised on December 10, 2015.
Note
This decision by the president shall be executed from Revised on February 1, 2018.
Note
This decision by the president shall be executed from Revised on December 17, 2020.