JSPS Summer Program 2024
Organized by JSPS and SOKENDAI in Cooperation with Overseas Partners:
CNRS, DAAD, Canadian Embassy/Mitacs and STINT

JSPS Summer Program 2024 Application Guidelines
1. Objectives
The Japan Society for the Promotion of Science (JSPS) provides a fellowship for young
foreign researchers, namely the Postdoctoral Fellowships for Research in Japan. This
fellowship offers opportunities for such researchers to pursue collaborative research at
Japanese universities and research institutes, thereby allowing them to advance theirown research while promoting scientific progress in both Japan and their respective
countries.
“JSPS Summer Program” is implemented as a component of the Postdoctoral Fellowships
for Research in Japan. It provides opportunities for young pre- and post-doctoral
researchers from North American and European countries to receive an orientation on
Japanese culture and research systems and to pursue research under the guidance of
host researchers at Japanese universities and research institutes over a period of twomonths during the summer.
The secretariat for this program is the Overseas Fellowship Division within JSPS
International Policy Planning Department Headquarters for International Affairs. It is
assisted by the Graduate University for Advanced Studies (SOKENDAI) in conducting theonline kickoff meeting and the face-to-face orientation programs.

2. Overseas Partner Institutions
JSPS seeks cooperation from the following overseas partners in recruiting andnominating candidates for the program:- Centre National de la Recherche Scientifique (France)- Deutscher Akademischer Austauschdienst (Germany)- Canadian Embassy in Japan/ Mitacs (Canada)- The Swedish Foundation for International Cooperation in Research and Higher
Education (Sweden)*As for the participants from the US and the UK, JSPS Washington Office and London
Office recruit them, respectively.

3. Fields of Research
All fields of the humanities, social sciences and natural sciences are included under thisprogram.

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4. Program Elements- Before coming to Japan, the online kickoff meeting including the speech by organizers,
a talk session with the former fellows who studied in Japan is held around May 2024.
In addition, the online Japanese language lessons are offered.
- After arriving in Japan, an orientation session on Japanese language, culture andresearch systems conducted by the Graduate University for Advanced Studies(SOKENDAI) is held. After the orientation program, the nominees have internship or acooperative research opportunity at a research facility such as a university laboratory
in a scientific research institution. The homestay program on weekend is also offered.

5. Duration of Program
Fellowships are awarded for a period of two months starting from June 17 throughAugust 27. A tentative schedule is provided below, though it is subject to minor changes.
Successful candidates will be informed of the final program schedule.
Dates

Location

Housing (Tentative)

Activities

April - May,
2024

Online-- Online kickoff meeting- Online Japanese language
lessons

June 17

Narita/HanedaHotel at Narita/Haneda
AirportArrival in Japan

June 18

HayamaAccommodation of the
Shonan Village Center- Move from Narita/ Haneda
to Hayama by bus- Opening ceremony- Reception

June 19June 20

HayamaAccommodation of the
Shonan Village Center

Orientation session by
SOKENDAI

June 21

Host
institution

Housing facility of thehost institution

Move to host institution

June 22August 25

Hostinstitution

Housing facility of thehost Institution-Research activities at thehost institution-Homestay program on
weekendAugust 26

Tokyo

Hotel in Tokyo-Move to Tokyo-Research reportpresentation- Farewell party

August 27

Narita/HanedaDeparture from Japan2

6. Candidate Eligibility*Varying by country

1) Nationality
Be a citizen of the US, the UK, France, Germany, Canada, and Sweden (Others withequivalent status may apply if approved by the nominating authority in one of the above
countries). Candidates of more than one nationality may not apply through more than
one nominating authority.
2) Academic Status
When the program goes into effect, candidates must fulfill one of the following conditions:- Be enrolled in a university graduate program.
- Hold a doctorate degree which must have been received on or after April 2, 2018.
* Note: Researchers who obtained their PhD within six years minus time taken formaternity and/or parental leave. (Every four weeks of leave is counted as one
month, with any remaining weeks also counted as one month. These months are
subtracted from the number of years elapsed since the researcher’s PhD wasreceived.) In this case, separate submission of documents is required. Please
consult with JSPS in advance via the nominating authority.
3) Candidates must receive in advance acceptance from their host researcher.
4) Candidates must aspire to become a researcher in future.
* Note: Those who have previously been awarded a fellowship under the JSPS
Postdoctoral Fellowships for Research in Japan are not eligible.

7. Host Researcher Eligibility
Host researchers are required to satisfy the following two conditions at the time of
application, at the time of selection, and during the fellowship period.
(1) Be affiliated with a research institution specified in Article 2(*) of the Procedure for
the Handling of Grants-in-Aid for Scientific Research (KAKENHI), issued by the
Ministry of Education, Culture, Sports, Science and Technology (MEXT), be eligible toapply for a KAKENHI grant–in-aid, and wish to host an overseas researcher.
(2) Be a full-time researcher. However, researchers who are not employed full time may
be eligible if the host institutions judge them able to execute their responsibility tocarrying out the program uninterruptedly throughout the fellow’s tenure including
providing them a suitable research environment (e.g., laboratory, space, facilities andpersonnel) in the same way that a full-time researcher would be able to do.
(*) Eligible host institutions specified under the above MEXT Procedure are as follows:
1) Universities and inter-university research institutes

32) MEXT-affiliated institutions engaged in research3) Colleges of technology
4) Institutions designated by the Minister of MEXT
A fellow’s host researcher may not be changed during the fellowship tenure. Therefore,
if it is known at the time of application that the host researcher will retire, due toreaching retirement age or other reason, during a candidate’s fellowship tenure, theyshould not be a host researcher.

8. Financial Support* Subject to change

1) International Travel (Round-trip Airfare)In principle, JSPS will provide the fellow with a round-trip airfare (a discounted economy
ticket), which as a rule will be between the international airport nearest to the institution
at which he/she is currently affiliated and Narita or Haneda airport. Flight arrangements
are made by JSPS’s designated travel agent based on JSPS regulations. However, thefellow who stays in Japan for more than 120 days (including the fellowship tenure) may
not be provided either his/her outward airfare or his/her homeward airfare.
2) Maintenance Allowance (534,000 yen)
JSPS provides maintenance allowances to cover living expenses and domicile costs
related to fellows’ stay in Japan for the purpose of carrying out research activities incollaboration with their Hosts.
*JSPS will cover the following expenses separately from the maintenance allowance:
accommodation charges at Narita or Haneda (June 17) and Tokyo (August 26), and meals
and accommodation charges during the orientation session (June 18-20).
3) Insurance
Under the Overseas Travel Accident Insurance Policy in force between JSPS and thedesignated insurance company, all JSPS fellows are insured collectively during theirfellowship tenures in Japan and are eligible to receive accident and sickness benefits
under the policy.
4) Research Support Allowance at the Institution (Up to 158,500 yen)
A research support allowance of up to 158,500 yen is available to the Host for the purposeof covering research-related expenses.

9. Application and Selection Procedures
1) Nomination

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JSPS receives applications for this program only through its nominating authorities,
which are CNRS, DAAD, Canadian Embassy/Mitacs, STINT, JSPS Washington Office and
JSPS London Office. They are invited to make nominations to JSPS as soon as theydecide upon their nominees.
2) Selection
JSPS asks the prospective Institutions whether they will officially accept the nominees;
and upon confirmation, selects the successful applicants, and then notifies thenominating agencies of the results. Concurrently, JSPS sends a formal letter of invitation
to each successful applicant through the designated nominating agencies. It should be
noted that it takes about two months for JSPS to process the nominations once received.
3) Forms to be submitted
・PDF files of the application form
・The list of nominees

10. Notice
1. False information etc., in the application form
Should JSPS determine any information in an application to be falsified, plagiarizedor otherwise flawed, including a forged signature, the application will be rejected or,if already awarded, the fellowship withdrawn.
2. Response to acts of research misconduct and funding misuse
Measures such as the termination of application screening, cancellation of selection
decisions, requirement to refund part or all of already allocated funding may be taken
when researchers or others are determined to have done the following: misusedresearch funds or committed specific research misconduct (forgery, falsification,
plagiarism) when conducting research activities; committed any form of human rights
violation (e.g. racial discrimination, gender discrimination, sexual harassment,
academic harassment, power harassment, abuse of authority, neglect); violated laws;
made false statements in an application (including an unauthorized diversion of
signature).
JSPS’s policy for handling the misuse of research funds, etc. is specified in the
publicly released “Rules for Responding to Misconduct and Misuse of Funds in
Research Activities” (Enacted on December 6, 2006 (Rule No. 19 of 2006)). Please refer
to it for detailed information.
https://www.jsps.go.jp/english/e-inv/guideline/data/regulation_e.pdf
3. System for implementing the “Guidelines for Responding to Misconduct in Research”
When making proposals to JSPS and conducting research activities, research
institutions are to follow the “Guidelines for Responding to Misconduct in Research”(adopted by the Ministry of Education, Culture, Sports, Science and Technology

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(MEXT), August 26, 2014). If MEXT judges via the results of an inspection that a
research institution’s system is inadequate or defective, it or an independentadministrative institution under MEXT’s jurisdiction may cut or reduce the indirectbudget allocation of the institution’s competitive funding.
Guidelines for Responding to Misconduct in Researchhttps://www.mext.go.jp/a_menu/jinzai/fusei/1359618.htm
4. Research ethics education coursework
To promote the proper conduct of research activities and prevent misconduct inadvance, it is first necessary to raise the level of researcher ethics within research
institutions. Host institutions (host researcher’s institutions) are therefore toestablish educational courses for fellows to take in research ethics.
(References) Learning materials on avoiding misconduct in research activities
1) For the Sound Development of Science—The Attitude of a Conscientious Scientist—by Editing Committee of Japan Society for the Promotion of Science；https://www.jsps.go.jp/english/e-kousei/ethics.html
2) e-Learning Course on Research Ethics [eL CoRE] ；https://elcore.jsps.go.jp/top.aspx
3) APRIN e-learning program (eAPRIN)
4) Research ethics courses conducted by institutions based on the “Guidelines for
Responding to Misconduct in Research” (Adopted by MEXT, August 26, 2014)
5. Issues relevant to human right protection and legal compliance
When the proposed research involves issues such as a requirement to obtain the
research subject’s consent or the cooperation of a third party, or consideration in thehandling of personal information, or actions related bioethics and/or biosafety(including guidelines and policies used by the counterpart country in conducting
international joint research and by the countries/regions in which the research will be
implemented), describe the measures and actions planned for handling such issues.
This applies to research activities that require approval by an internal or external
information committee or ethics jury, such as for research involving questionnaire
surveys, interviews and/or behavior surveys (including personal histories and images),
surveys of domestic or overseas cultural properties, research involving personal
information, the handling of donated specimens, invasive properties, human genome
analysis, recombinant DNA, and experimentation with animals. In such cases,
describe concretely the status of your processing and procedures.
6. Ability to conduct international joint research activities, feasibility
Applicants who are or have carried out international joint research activities should
clearly specify those activities if their content is related to the current application for
JSPS Summer Program 2024.
If the counterpart country has travel restrictions, etc., please prepare your application6

to include specific plans for travel overseas and to Japan based on the best possible
assumptions given the situation of travel restrictions at the time of application.
7. Handling of personal information
Personal information contained in application materials will be strictly controlled inaccordance with the “Act on the Protection of Personal Information” and JSPS’s own
regulations for protecting personal information. JSPS uses such information
exclusively for the purpose of implementing its program (JSPS may use personal datawhen disseminating information about its operations and programs, and it may
entrust personal data to external companies for the purpose of conducting electronic
processing and management of the data.)
If selected for a fellowship, candidates should note that their name, nationality, title
and affiliated organization, research theme, fellowship tenure, host institution, hostresearcher’s name and title, and research reports may be given public access.
For researchers located within the European Economic Area including the EU and in
the UK, their agreement is to be obtained to follow the above-stated “handling of
personal information” in line with the “General Data Protection Regulation (GDPR).”https://www.ppc.go.jp/enforcement/infoprovision/laws/GDPR/ (Japanese only)
8. Ensuring research integrity against new risks as a consequence of the globalizationand openness of research activities
In order to promote the augment of science, technology, and innovation in Japan, wemust continue to enhance overseas joint research with various partners based on theprinciple of open science. Concurrently, the new risks as a consequence of the
globalization and openness of research activities have been possible to impair the basisof research environment such as openness and transparency, and to unknowingly
involve researchers to take risk of a conflict of interest or a conflict of responsibilities.
In such climate, it is vital for our country to build a globally reliable research
environment to protect the values that constitute the basis of research environment
while encouraging necessary global collaboration and international exchanges.
Therefore, universities and institutions are required to establish regulations/rules andcontrol management related to the conflict of interest and the conflict of responsibility
based on “Policy on Measures to Ensure Research Integrity Against New Risks as aConsequence of the Globalization and Openness of Research Activities (April 27, 2021,
Decision of Council for Science, Technology and Innovation)." It is significantly
essential for researchers and universities/institutions to proactively ensure theresearch integrity in each research activity.
9. Security trade control (preventing technology leakage outside Japan)
Much research on cutting-edge technology is being conducted in Japan’s research
institutions. Along with Japan’s advancing internationalization, there has been an
increase in the number of foreign students and overseas researchers residing in Japan.
This has increased the risk of advanced technologies and research materials and7equipment leaking out and for them to be used in the development and production of
weapons of mass destruction (WMD). Therefore, when research institutions conduct
research activities of any kind, including the contracted program, they should takesystematic measure to keep research results and products that can be diverted tomilitary use out of the hands of WMD developers, terrorist groups, and other persons
whose activities are suspect.
In Japan, export controls (*1) are carried out under the Foreign Exchange and Foreign
Trade Act (Act No. 228 of 1949) (hereinafter referred to as “FEFTA”). Therefore, in
principle, in order to export (provide) goods and technologies regulated by the FEFTA,
it is necessary to obtain permission of the Minister of Economy, Trade and Industry.
Starting with the FEFTA, Fellows must follow all of Japan’s pertinent laws andordinances, guidelines, and directives. If research is conducted in violation of theselaws and ordinances, measures and penalties prescribed in them may be enforced
along with the termination of the candidate’s research funding or their scheduled
allocation of research funding.
(*1) Export controls
Japan's Security Export Control System established on the basis of international
agreements mainly consists of (1) “List Control” which requires permission of the
Minister of Economy, Trade and Industry in principle when exporting goods orproviding technologies that carry specifications and/or functions higher than certain
levels, such as carbon fiber and numerically controlled machine tools, etc., and (2)“Catch-all regulation” which requires permission of the Minister of Economy, Tradeand Industry when exporting goods or providing technologies that are not subject toregulation under the List control but do fall under certain regulatory requirements(application requirements, consumer requirements and/or informed requirements).
Not only export of goods but also provision of technologies can be subject to regulation
under the FEFTA. When providing a “List Control” Technologies to nonresidents(including residents in the Specific Categories (*2)) or providing it in a foreign country,
prior permission for the provision is required. ”Provision of technologies” includes not
only providing technical information such as design drawings, specifications, manuals,
samples, and prototypes via storage media such as paper, mail, CD, USB memory, butalso providing work knowledge and technical assistance at seminars through technicalinstruction, skill training etc. Researchers should be aware that there may be case inwhich technologies subject to regulation under the FEFTA are involved when
mentoring foreign students and/or doing joint research activities with oversea groups.
Please also bear in mind that the provision of technologies acquired in the contracted
program or the provision of technologies already in possession with the use of thecontracted program may also be subject to restrictions.
(*2) The term “Specific Categories” refers to the types of residents that are heavily
influenced by nonresidents. It also indicates the specific types of residents who fall8

under the clauses in 1 (3)Sa ①thru ③ of the “Notification for Transactions or Acts ofTransferring Technology Requiring Permission pursuant to Article 25 (1) of the Foreign
Exchange and Foreign Trade Act (FEFTA) and Article 17 (2) of the Foreign Exchange
Order (FOE).”
In accordance with FEFTA, a security export control structure must be establishedwhen exporting List Control Goods or providing List Control Technologies to a foreigncountry. (*3) For this reason, prior to entering into a contract (when the grant decision
is made), Fellows may be asked if they have any plans to export goods and/or
technologies that are subject to export restrictions under the FEFTA as a result of thiscontracted program and, if there is an intent to export, they will be asked whether or
not there is a management system in place to control such exports.
(*3) Exporters are mandated to comply with the "Compliance Requirements for
Exporters" set forth in Article 55-10 (1) of the FEFTA. The security export control
structure here refers to an organization's internal control system to prevent
unauthorized exports and other acts by appropriately exporting List Control Goods orproviding List Control Technologies to foreign countries, based on the control systemin the "Compliance Requirements for Exporters".
For details on Security Export Control, please see the following websites.
○Ministry of Economy, Trade and Industry: Security Export Control (General)
https://www.meti.go.jp/policy/anpo/englishpage.html○Ministry of Economy, Trade and Industry: “Handbook on Security Export Control”
https://www.meti.go.jp/policy/anpo/seminer/shiryo/handbook.pdf (Japanese only)○Center for Information on Security Export Controls
https://www.cistec.or.jp/english/index.html○“Guidance for the Control of Sensitive Technologies for Security Export for Academic
and Research Institutions 3rd Edition”
https://www.meti.go.jp/policy/anpo/law_document/tutatu/t07sonota/t07sonota_ji
shukanri03.pdf (Japanese only)〇 Notification for Transactions or Acts of Transferring Technology Requiring
Permission pursuant to Article 25 (1) of the Foreign Exchange and Foreign Trade Act
and Article 17 (2) of the Foreign Exchange Order
https://www.meti.go.jp/policy/anpo/law_document/tutatu/t07sonota/t07sonota_ji
shukanri03.pdf (Japanese only)
10. Strict enforcement of United Nations Security Council Resolution 2321
In response to North Korea’s conducting nuclear tests in September 2016 and its
successive ballistic missile launches, the UN Security Council met on 30 November
2016 (New York local time) and adopted Resolution 2321, which added andsignificantly strengthened sanctions imposed on North Korea. Consequently, on 17
February 2017, MEXT issued a request to its cognizant organizations to strictly
enforce United Nations Security Council Resolution 2321.

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Not limited to technologies restricted under Japan’s Foreign Exchange Law, Item 11of this Resolution suspends all scientific and technical cooperation with North Korea
with the exception of medical exchanges. Research organizations are required to bear
the stipulations of this Resolution in mind when carrying out their various research
activities.
To read United Nations Security Council Resolution 2321, please go the following
website:https://www.undocs.org/Home/Mobile?FinalSymbol=S%2FRES%2F2321(2016)&La
nguage=E&DeviceType=Desktop&LangRequested=False
11. Use of Generative AI
Using generative AI when preparing your application risks an unintentional
infringement of copyrights and leakage of personal or confidential information. It is
the applicant’s responsibility to consider this risk when deciding whether to use
generative AI.
12. Approximate number of fellowships awarded and amounts of financial support
The approximate number of fellowships awarded and amounts of financial support
are subject to change for budgetary reasons.
13. Obligations and procedures after being provisionally selected
Candidates, host researchers and host institutions should read the “Program
Guidelines” enclosed with the award letter for information on their obligations under
the program, procedures to be carried out, and rules to be followed (e.g. conditions
for taking temporary leaves of absence, for using the research support allowance).
Particularly in view of the time required for the issuance of the Certificate of Eligibility(CoE), candidates are encouraged to confirm promptly with each host institution
whether or not a visa is required. Candidates should also carefully read the following
sections 11 and 12 and refer to the previous program guidelines below:
JSPS Summer Program 2023 PROGRAM GUIDELINES:
https://www.jsps.go.jp/file/storage/e-fellow/esummer/JSPS_Summer_Program2023_PROGRAM_GUIDELINES_r2.pdf
14. FAQ
FAQ on this program is provided on the following websites. Please refer to them if
there is something unclear to you with regard to making an application orprocedures to follow after you are selected.
https://www.jsps.go.jp/english/e-fellow/faq.html

1011. Obligation of the Candidates, Host Researchers and Host Institutions（Including Measures against Misconduct and Misuse of Funds）
The host researchers, candidates and host institutions should bear the following ten
points in mind when applying for the program, and should observe them if selected fora fellowship. After selection, they will be expected to observe the regulations andprocedures stipulated in the Program Guidelines for JSPS Summer Program. If either ofthe fellow or the host researcher should fail to do so, the fellowship may be withdrawn,
allowances (including airfares) stopped, and already-paid allowances (including
research grants) reclaimed.
(1) So as to allow the smooth progress of the candidate’s research in Japan, before
submitting an application, the host researcher is to fully inform the candidate ofconditions at the host laboratory, including their status under the fellowship, andascertain the candidate’s agreement to accept those conditions.
(2) The host researcher will, in cooperation with the administration office of the hostinstitution, provide a suitable arrangement for the candidate to pursue their joint
research and other research activities. The host researcher will also assist the fellow,
when needed, with immigration processing (including applying for a “Certificate of
Eligibility”), securing domicile and other matters related to their stay in Japan.
(3) During fellowship tenure, the host researcher is advised not to commit such acts
equivalent to human rights violations (e.g. discrimination, gender discrimination,
sexual harassment, academic harassment, power harassment, abuse of authority orneglect), and should be particularly careful not to say or do anything that could beinterpreted as committing such acts. If a researcher should commit such an unethicalact and be punished via measures imposed by the host institution, they will be
restricted from applying for a JSPS International Fellowship Program for a period of five
years starting from the day that the punishment is administered.
(4) During fellowship tenure, candidates shall not, either in or outside the host institution,
infringe in any way on the human rights of others, including racial or gender
discrimination or other forms of abuse.
(5) As a rule, candidates are to stay in Japan continuously during their fellowships andconcentrate on their research at the host institution. Candidates may not engage inother work, neither paid nor unpaid, during their tenures. Candidates may, however,suspend their fellowships for the purpose of childbearing or infant nursing. Candidates
may not receive any remuneration for their research activities carried out under the
JSPS Fellowship Program for Research in Japan.
(6) The host researchers and candidates shall follow the rules established by the host11

institution and JSPS prohibiting acts of research misconduct, (e.g., fabricating or
falsifying research results) and the misuse of research funds.
(7) The candidate must submit a research report using prescribed format before thedeadline set by JSPS.
(8) When presenting or publishing the content or results of research conducted under the
fellowship, the JSPS fellowship should be acknowledged.
(9) The host institution shall inform both the host researcher and the candidate of therules that it and JSPS have established to prevent research misconduct (e.g. fabricatingor falsifying research results) and of the penalties for violations. It shall take action to
see that these rules are obeyed.
(10) The host institution is to take primary responsibility for the candidate’s actions, so it
must be proactive in preventing any human rights violations, research misconduct ormisuse of research funds on the part of the candidate during their tenure. If any suchproblems should occur, the host institution will endeavor to resolve them. If requested
by JSPS, it is to report such problems.

12. Other Point to Bear in Mind
Obtaining Host’s Informal Acceptance
To facilitate the selection process, applicants should obtain in advance of applying theinformal acceptance of their host researchers.
Lodging Arrangements
As the allowance provided to fellows under the program is to cover their subsistence
and lodging costs over the entire 2 months period, fellows are strongly advised to ask
their host researchers in advance to arrange public domicile, e.g. at international
students' lodges or dormitories of the host institution, for them.
Pre-departure Consultation with Host
Before coming to Japan, fellows should discuss with their host researchers both theirresearch plan and life in Japan. It is also requested to receive instructions from their
Host on how to get to their Institutions from the nearest Japanese international airports
and on the time they should arrive.
Resident Status
Before departing for Japan, Fellows are to consult with their Host and Host Institution
as to whether or not they will need to obtain a visa. (Some Japanese research
institutions require all foreign researchers to acquire a visa.) If you are asked to have avisa, please apply by yourself and obtain a visa that coincides with your purpose and12length of stay in Japan. Hosts and Institutions are asked to apply for the Fellows’
Certificate of Eligibility and to assist them in applying for and obtaining a proper visa.
Please note that JSPS does not answer inquires or help to process visa applications for
Fellows and their family members. Regarding the need to obtain a visa by Fellows fromCountries and Regions for Visa Exemptions as specified by the Ministry of Foreign
Affairs, the Immigration Services Agency informs us that there is no set policy as visa
handling is done on an individual basis since foreign researchers reside in differing
places and ways while in Japan.
Change of Fellowship Tenure
In principle, neither shortening nor lengthening of the fellowship tenure is allowed,
except in some cases when due to unavoidable circumstances the fellow must returnhome early. (In such cases, the unused portion of the fellow’s maintenance allowance
must be returned to JSPS.)

13. Other Relevant Issues(1) Cooperation in carrying out site surveys and questionnaires
Site surveys are carried out on host institutions for the purpose of verifying the
program’s implementation system and the management, execution and auditing of
program funding. Host researchers and candidates are asked to cooperate in thesesurveys. Also, questionnaires are carried out for the purpose of improving JSPS
programs. Host researchers, candidates and host institutions will be asked to fill out
these questionnaires.
(2) Promotion of “Open Access” to the research papers supported by JSPS International
Fellowships for Research in Japan
It is JSPS’s policy to provide open access to research papers. Beginning with researchsupported by Grants-in-Aid (KAKENHI) and other JSPS funding, research papers
should, as a rule, be given open access. Note that open access is not mandatory if there
are justifiable reasons for deferral such as copyright-related issues, or insufficientrepository infrastructure at the research institution. The open access implementation
policyofJSPS
isdescribedonthefollowing
webpage:https://www.jsps.go.jp/data/Open_access.pdf (Japanese only)(a) [Reference 1: What is “Open Access”]“Open Access” refers to the basic idea that research papers published in peerreviewed journals should be made freely accessible by anyone.
(b) [Reference 2: Different Routes to Open Access]There are three main ways of open access implementation:131) Opening access to articles published in conventional subscription fee type academic
journals after a certain period of time (Embargo) (*1) (for example 6 months later) by
opening the final manuscript to an Institutional Repository (*2) established by the
research institution to which the author belongs, or by opening the final manuscriptto the website, etc. established by the researchers (self-archiving) (*3).
2) Opening access to articles by posting them on a Web established by the researchcommunity or public institution.
3) Opening access to articles immediately by paying the publication fee (APC: Article
Processing Charge) by the author of the article.
*1: “Embargo”
The predetermined period from the time an article is published in an academic
journal to the time it is released so that it can be posted on an online open-accessarchiving system (repository).
*2: “Institutional Repository”
An online archiving system created by a university or research institution for storage
and dissemination of intellectual products. Institutional repositories play importantroles in the reform of academic information distribution by enabling researchers toregister their own articles. They also allow the transmission of research andeducation achievements of research institutions, PR for both the research institution
and the researcher, guaranteeing the accountability of research and education
activities toward society, and long-term conservation of intellectual products.
*3: “Self-archiving”
Self-archiving refers to online posting of articles published in academic journals,
dissertations, or data by those other than the publisher (the researcher or research
institution) generally on their institutional repositories.

(3) Acknowledging research results
When announcing research results obtained under this fellowship, please indicate thesupport you’ve received through the program.
Please provide an acknowledgment in research papers. Below is an example of how towrite one.
Postdoctoral Fellowships for Research in Japan
1. International Research Fellow of Japan Society for the Promotion of Science(Postdoctoral Fellowships for Research in Japan)
2. JSPS International Research Fellow (Graduate School of XX, XX University)14(4) Registration of the Researcher Information in researchmap“ researchmap” is, as a general guide to Japanese researchers, Japan’s largest
researcher information database. Registered information on research results can be
openly disseminated over the Internet using researchmap. As research map is linked toe-Rad and many university faculty databases, it allows registered information to beaccessed by other systems. Furthermore, the Japanese Government plans to further
utilize researchmap, so please register your researcher information on the researchmap
site.
http://researchmap.jp/(5) Registration on JSPS-Net
JSPS Research Network (JSPS-Net) is a social networking service oriented toresearchers who have experienced participating in JSPS programs. It supports the
networking of researchers who carry out activities across national borders and thecreation of researcher communities.
In addition to supporting researchers in the similar fields, JSPS-Net provides a platform
for establishing communities and networks among researchers carrying out activities
in different fields and among researchers conducting activities in the same region—communities and networks that can also include other researchers and researchsupport people who are interested in those activities. In such ways, JSPS-Net works topromote future international collaborations and to advance international joint research
while assisting each registered researcher in carrying out their activities on the worldstage.
JSPS-Net also assists young and overseas researchers in finding host researchers andinstitutions in Japan. The service it provides matches young researchers withprospective hosts.
We look forward to the participants in this fellowship program registering on JSPS-Net.
We’re pretty sure you’ll find it both interesting and useful.
https://www-jsps-net.jsps.go.jp/

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