SOPHIANS' GUIDE 2024
Sophia University │ Student Guidebook

Introduction

This guidebook is designed to navigate new students
with basic essential information in order to prepare for a
new campus life. For further information, please refer toSophia University’s Official Website and Web Piloti.
Sophia University Official Website:
https://www.sophia.ac.jp/eng/
Sophia University Web Piloti:
https://piloti.sophia.ac.jp/eng/
Overview of Sophia
Sophia University Ofﬁcial Website > About
Student Life
Sophia University Web Piloti

Information on day-to-day life, from student
activities to hot events, volunteer programs, daily
menus in the school cafeterias, and more, isavailable on FIND SOPHIA.

Welcome toSophia University

The University’s name, Sophia, originates from Sedes
Sapientiae, or Seat of Wisdom, found in the traditional
Catholic prayer the “Litany of the Blessed Virgin Mary”.
It is a title to celebrate the Virgin Mary whose lap on
which Jesus, the eternal wisdom, sat.
The Latin word “sapientia” is a translation of the Greek
word “ΣΟΦΙΑ”. The mission of Sophia University is tonurture in students a heart that pursues and acquires
supreme wisdom (sophia) and also sympathizes with anddevotes themselves to others.
This is the very meaning of “For Others, With Others”,
which is the common objective of Jesuit Schools
worldwide. The spirit of Sophia University is captured in
the campus atmosphere.
In an increasingly globalized world, there is a greater callto embrace diversity. Sophia University is represented
by students from all over the world, a melting pot of
cultures, a vibrant part of campus life.
We hope your educational journey at Sophia University
is fruitful.

The Sophia Topics, a weekly blog edited by
student reporters, is also popular.
We welcome your information on people or topics
you would like to feature.
https://ﬁndsophia.jp/“Sophian-kun ”, Sophia University ʼs Official

MascotSophia University is known for its diverse culture
since its establishment. Students and alumni arecalled Sophians, while "Sophian-kun" is the school
mascot, the eagle ﬂying toward Lux Veritatis, theLight of Truth. The Greek letters standing for Lux
Veritatis are displayed on Sophian-kunʼs chest.

“ The Virgin and Child with Two

Music-Making Angels ”
by Rogier Van Der Weyden
The Virgin Mary is elaborately
depicted as the Seat of Wisdom

SCHOOL ANTHEM

Words by Sadao Hemmi
Music by Naotada Yamamoto

Mi - yo to- ko shi - e ni ha - ruyo-mi-ga-e-ru

ta - ka - na - ru ho-to-ri

ya - su - ra ni i - ko - u So-phi-a no wa-shi no

ma - na - za - shi i - ru wa

ga - ku - fu

Al - ma

Ma

Lux

So- phi --terVe - ri - ta - tisaSo - phi

O 

so -

gon noa

1. Miyo tokoshie ni, haru yomigaeru, midori no kodama, takanaru hotori.
Yasura ni ikou, Sophia no washi no, manazashi iru wa, Lux Veritatis.
O, sogon no gakufu Sophia, uruwashi no Alma Mater Sophia.
2. Kike, shinonome no, ama kakeriyuku, washi no tsubasa no, sora utsu
hibiki. Hagai ni tsudou, Inochi no mureno, mezasu yukute wa, Lux Veritatis.
O, sogon no gakufu Sophia, uruwashi no Alma Mater Sophia.
3. Yuke, kondaku no, yami uchihiraki, washi no michibiku, kagayaku kata he.
Moyuru kokoro ni, kataku musubi te, sakebe, todoro ni, Lux Veritatis.
O, sogon no gakufu Sophia, uruwashi no Alma Mater Sophia.

YouTube: https://www.youtube.com/watch?v=5jm_ZRLat1A

Suggestions were made to ask a famous poet to write thelyrics, but finally it was decided to publicly solicit the words
from the students to give the song a young spirit. Sadao
Hemmi, a junior student of the Department of Philosophy in
the Faculty of Humanities, was selected for his version of
the school song. The school anthem was completed in 1932and sung for the first time at the inauguration of Building 1.
The lyrics represent the enthusiastic spirit of a young man
earnest in his pursuit of truth.

The Origin of
the Words in the
School Anthem“Sophia” is taken from the Greek ΣΟΦΙΑ, meaning “the wisdom which is expressed in ethical activities that further thegoals of human existence”. The wisdom, or "SOPHIA", is theultimate treasure which Sophia aims to give to students.

Mi-do-rino ko-da-ma

u - ru wa - shi no-

The Lyrics of the
School Anthem“The Eagle”: The School Insignia is modeled after the eagle
which flies toward the Light of Truth, and its figure expresses
the essence and the ideal of Sophia University.
“Lux Veritatis”: Latin for “the Light of Truth”, the motto ofSophia University. The characters inscribed in the center ofthe school badge are the initials of the motto, “L” and “V”.

CALENDAR OF EVENTS

4

Entrance Ceremony
Undergraduate and Graduate Students:
Monday, Apr.1 and Saturday, Sep.21

Orientation Day

April

Sophia Yukata Day

Music Festival

Early July at Yotsuya Campus(organized by nexnect). Many
students, faculty, and staff
members come to the University
dressed in Yukata on this day.

Early-October
At an outside venue (organizedby Sophia Music Society).
A concert held by elevengroups with individual features
belonging to Sophia Music
Society on a joint stage formed
for this music festival.

Spring Freshman:Early April
Autumn Freshman:Late September

Johnan the Classic (SophiaNanzan Sports Festival)

Freshman Week

Friday,July 5-Sunday, July 7
at Nanzan University (organized by
Johnan the Classic Committee)

Tuesday, Apr.9-Wednesday, Apr.10

May

5

June

July

12

10

7

AugustSeptember

All Sophians’ Festival (ASF)
Last Sunday in May
Organized by Sophia Alumni
Association, ASF is a homecoming day at alma mater foralumni, current students, faculty
and staff members, as well as
their families.

OctoberNovember

December

11Foundation Day
Memorial Mass for
the First Founders

St. Xavierʼs Day
Tuesday, Dec. 3
A day to honor the memory of St. Francis
Xavier, the founder of Sophia University;
School holiday.

Foreign Language Drama Festival by Sophia
University Faculty of Foreign Studies
Mid-December

Sophia Marathon
December or January
Near the Imperial Palace (Sakurada-mon,Inui-mon) (organized by Marathon Executive
Committee). Held for groups and individuals;
participation is open to the public. At thesame time, another marathon is held for exteam members of athletic groups. Higher rank
winners are presented with prizes.

January

Friday, Nov. 1

Sophia Festival

February

3

MarchCommencement
Ceremony
Undergraduate andGraduate students:
Friday, Sep.20 and
Monday, Mar.24(scheduled)

Friday, Nov. 1-Monday, Nov. 4
at Yotsuya Campus (organized by
Sophia Festival Committee)
The Universityʼs festival with lively
student performances attracts about
30 thousand participants each year.
Partial Photo Credit: KEIGADO

Sophia University Official
Social Media Accounts
Sophia's social media are great ways to keep
connected to campus life as well as being
informed in times of emergency. Join us on our
Facebook, X(formerly Twitter), Instagram, andYouTube channel!

Sophia University Ofﬁcial Instagram

Sophia University Ofﬁcial Facebook

www.instagram.com/sophiauniversity

www.facebook.com/SophiaUniversityE

Sophia University Ofﬁcial YouTube Channel

Sophia University Ofﬁcial X(formerly Twitter)

www.youtube.com/c/SophiaAcJp

twitter.com/SophiaUniv_ENG

Please take caution not to follow false accounts withsimilar names.

3 PRECAUTIONS Safety and Security Awareness

SOPHIANS' GUIDE 2024
CONTENTS

3-01 C AMPUS RULES



3-02 C RIME PREVENTION
3-03 E MERGENCIES

42




43
44

3-04 P RECAUTIONS

1 BASIC INFORMATION FOR UNIVERSITY LIFE
“Loyola” Bulletin Board/Self Learning Portfolio System
1-01 F ACILITIES
Offices and Service Counters
Ofﬁce Hours / Library
Learning Commons
Active Commons
Sophia Student Integration Commons (SSIC)
Language Learning Commons (LLC)
Opening and Closing Hours of the Gates
Class Hours / Copy Machine / Sophia Dormitories
Campus Stores /Convenience Store/Sophia Campus Support
Dining Hall / Cafeterias / Prayer Room
Exhibition Space11
12

3-05 D ISASTER PREVENTION 

4 PROCEDURES FOR INTERNATIONAL STUDENTS
4-01 S TATUS OF RESIDENCE 

Training Room / Swimming Pool
1-02 S TUDENT SUPPORT SERVICES

20
Center for Student Affairs/Career Center
Health and Wellbeing Center Health Services/Counseling Services
22

Student ID Card
Certiﬁcates/Application at Service Counters
Student Travel Discount Certiﬁcate / Request forGroup Tour Permission / Student Commuter Pass
Issuance of Bills and Payment Deadline of Tuition andFees / Disaster and Accident Insurance for Students
1-04 A CADEMIC RECORDS

54

Guidelines for Action in Case of an Earthquake
Safety Confirmation System
Prevention of Fire

Health and Wellbeing Center Health Services

1-03 P ROCEDURES/NOTIFICATION/ISSUANCE45
Use of Alcohol / Use of Drugs / Student Loan.Credit Card / Social
Media
Unscrupulous Part-Time Jobs / Deceptive Business Practices
Investment Scam
Solicitation by Cult Groups
Harrasment / Stalking
Precautions for Overseas Travel
Confirming Students’ Safety in Event of Overseas Emergencies,
Disasters, and Terrorism

58

Resident Card
Extension of Period of Stay
Change of Status of Residence/Re-entry Permit
In Case of Leave of Absence or Withdraw From University
4-02 P ART-TIME JOBS 

61

4-03 M
 EDICAL COST SUBSIDY FOR INTERNATIONAL STUDENTS

National Health InsuranceTokyo Medical Institution Information Service

26

2 ACADEMIC AND STUDENT SUPPORT
2-01 GLOBAL EDUCATION/STUDY ABROAD

32

2-02 FINANCIAL SUPPORT36

2-03 CAREER &JOB SEARCH SUPPORT
2-04 D ISABILITY SUPPORT

37

2-05 EXTRACURRICULAR ACTIVITIES

38

5 ABOUT GRADUATE STUDENT LIFEABOUT GRADUATE STUDENT LIFE 
Financial Support (Scholarships)
Research Activity Support/Research Grant
Safety and Crisis Management During Overseas Research Activities
Employment and Career Support

64

6 WHERE SHOULD I SEEK HELP?
STUDIES AND CAREER

70

STUDENT LIFE

71

EXTRACURRICULAR ACTIVITIES72

WHISTLEBLOWING SYSTEM

73

YOTSUYA CAMPUS ACCESSIBILITY MAP

74

Contents

The Self Learning Portfolio System enables students toautonomously manage and check their learning by creating
study plans during their attendance at the university, andrecord their achievements.
Through this system, students acquire an attitude for lifelong
autonomous learning aiming to further develop themselves.

4 Procedures forInternational Students

Self Learning Portfolio System
https://spl.cl.sophia.ac.jp/login

3 Precautions

Self Learning Portfolio System

2 Academic andStudent Support

All announcements from the University to students will
be posted on Loyola under the Bulletin Board tab. Any
disadvantages that may arise from failure to check the Loyola
Bulletin Board is the responsibility of each individual student.
All announcements on class information (cancelled classes,
make-up classes, temporary change of classrooms, notices
on exams and reports) or important urgent notices are posted
on Loyola. Please check the Loyola Bulletin Board every
day for updated information from the University. Written
announcements may be posted as well on campus Bulletin
Boards; please check for the locations of bulletin boards onthe map on the next page.
Loyola Bulletin Board
ht tps://scs.cl.sophia.ac.jp/campusweb/campuspor tal.
do?locale=en_US

1 Basic Information for
University Life

Loyola, a Website that Provides Students of Sophia
Access to University Announcements

5 About Graduate
Student Life6 Where Should I
Seek Help?

1

BASIC INFORMATION FOR
UNIVERSITY LIFE

11

Facilities

Office Hours

Offices and Service Counters (Building 2, 1st Floor)

Library①②③④

Catholic Jesuit Center

Office of Environment
and Facility Management
Bureau of General
Affairs

・Religion in general・Campus ministry

・Lost and found

②

②

EV

10 : 00 – 11 : 30

12 : 30 – 15 : 30

Outside of class period-

12 : 30 – 15 : 30

*Spring semester (class and exam period) is from Apr. 12 to July 31,
Autumn semester (class and exam period) is from Sep. 27 to Jan. 29*Please check Sophia University’s official website or the Bulletin Board tab on Loyola
for the latest information.
*The office hours differ except for the offices listed on the left. For details, pleasecontact the offices.

Central Library
The University library is a core facility for academic learning,education, and research. It offers a multi-faceted collection of information and data from various databases, books, periodicals, audiovisual material and major newspapers in and outside of Japan. For
information on its services, facilities, and functions, please refer
to Sophia University Central Library User’s Guide (available at theCentral Library). Please check the open hours and other detailed
information on the Central Library’s website.
Central Library website: https://www.lib.sophia.ac.jp/?long=en
Open Hours (During Class and Exam Periods)

employment information
・Internships
・Career advice

EV

Class and exam period

Mon–Fri

9:00 – 22:00*¹

Sat

9:00 – 20:00*2

Sun/
Holidays

10:00 – 18:00

Stairs

⑤

WC(F)

WC(M)

⑥
⑧
⑨

etc.

Center for Liberal

Center for Academic Affairs

Education and Learning （Academic Records Section）
Studies in Christian Humanism, ・L eave of absence/ Study
abroad/ Withdrawal fromEmbodied Wisdom, The Art ofuniversity/ Departmental
Thinking and Expression, Data
Science, Knowledge Development transfer/ ResearchStudents/ Non- matriculated
and Exploration
students/ Doctoral degree/
College Student Status(Tuition and fees)

Center for Global
Education and Discovery
・Study abroad (long-term,
short-term)・Counseling for study abroad
・Courses offered by Center
for Global Education andDiscovery, Internship courses（Academic services）
Course registration,
Exam/ Grades

10
○
11
○

Services Available① Circulation Counter check out,
book return② Reference service③ Online data search

12 ○
13
○
Center for Student Affairs

Certiﬁcate stamp
issuing machine・Student advice service
・Scholarships
・Sophia Dormitories
・Extracurricular&volunteer activities
・Offense report,
Student Commuter Certificate for
Practical Training,
accident insurance, part-time jobs
・Nursery application
・Yearbook・Study tour
・Training room*Learning Commons (refer to p.14)
Located on B1 Floor, this facility can be used for various purposes including groupstudy, wired or wireless LAN connection, preparation for presentations, writing
essays and reports, etc. PCs are available in the library for student use.

① Office for Community & Alumni Relations(Museum information)② Career Center③ Center for Student Affairs④ Center for Student Affairs (Scholarships)⑤ Center for Academic Affairs⑥ Center for Academic Affairs⑧ Catholic Jesuit Center⑨ Center for Global Education and Discovery⑩ Center for Language Education and Research

Mejiro Seibo Campus Library
Located in Bulding 1, B1 Floor: Mejiro Seibo Campus library holds collections of materials focused on nursing science. PCs are available in
the library for student use. For open and service hours, please checkschedule on the ofﬁcial website of the specific Library.

⑪ Admissions Office⑫ Center for Student Affairs (Part-time Jobs)⑬ Center for Student Affairs (Volunteer Bureau)

126 Where Should I
Seek Help?

(Student Life Support)⑦ Office for the Promotion of Diversity

5 About Graduate
Student Life

Other Libraries
Law School Library
Located in Bulding 2, 2nd floor: holds materials related to studies oflaw. Permission for use is required for users other than Law School
faculty members/students, faculty members of Faculty of Law, andstudents of the Graduate Program of Law; use is limited to materials
not held in Central Library collections.

Admissions Office: Bldg 12, 1F,
Center for Teaching and Curator Credentials: Bldg 2, 2FCenter for Lauguage Education and Research:Bldg6, 5F

BulletinBoard④ Use of audio-visual materials⑤ Use of Learning Commons*⑥ New Arrival Books display⑦ Use of copying service

4 Procedures forInternational Students⑦*1 (Reading areas on B2 – 2nd floor are open from 8:00)*2 (18:00–20:00 for reading only)
Any changes in the open hours will be posted on thelibrary website. For other open hours and service
hours such as for the circulation desk, please check
Central Library Service Hours on the library website.

3 Precautions

StairsPM

Career Center
・Job offers,

StairsAM

2 Academic andStudent Support

Entrance facing Bldg. 1

Mon–Fri

1 Basic Information for
University Life

Center for Global Education andDiscovery
Center for Liberal Educationand Learning
Center for Academic AffairsCenter for Student AffairsContents

1-0 1

13

Sophia Student Integration Commons (Building 11, 1st Floor)

Sophia University offers 4 Common areas with a variety of different features.

SSIC organizes events that encourage students to interact with eachother across faculties, grades, and nationalities. Information on
events can be found at Loyola, X(formerly Twitter) and FINDSOPHIA.

The Learning Commons is a multipurpose study area. Books, magazines,
databases, and online journals are available for you to utilize at your leisure.
Open Hours During Break

Mon-Fri

8 : 00 – 22 : 00

Mon-Fri

9 : 00 – 20 : 00

Sat

9 : 00 – 20 : 00

Sat

9 : 00 – 18 : 00

Sun

10 : 00 – 18 : 00

Sun

10 : 00 – 18 : 00

Student Activities
SSIC hosts events related to regions around theworld, and also organizes study tours that takestudents out of the university to experience andlearn about various cultures.

The Learning Commons is open during weekends and holidays. However, please note that
presentation equipment and laptops are not available for rent during these periods.

Students can work in groups using
movable chairs and tables which allows
flexibility in changing of the layout
based on the number of students, etc.

This area can be used for academic presentation
preparations and rehearsals. Please make a reservation at the service desk in the Learning Commons
during open hours(Mon-Fri).

PC Area (18 seats)

Learning Support Space (2 seats)

This area is prioritized for PC users. WiFi as well as LAN cables are provided.

This space provides supp or t for undergraduate
students through the guidance of graduate student
staff. Feel free to ask about anything from how to writea thesis to how to do a presentation. Open hours arefrom 12:30 – 17:00, Monday to Friday, except during longschool holidays. Inquiries are accepted until 16:30.

Sumo Tour, Kumano Study Tour, Tea Picking Tour,
Ishikawa Brewery Tour, Hiroshima Study Tour, Yakiimo making experience, etc.

Language Learning Commons (Building 6, 1st Floor)
Language Learning Commons (LLC) is a facility to provide
language-learning support programs to Sophia students.
Open Hours

Active Commons (Building 9, B1 Floor)

Mon – Friwww.sophia-cler.jp/llc/japanese.html

This space is not only a cafeteria, but also a space used for student
performances and events.
www.sophia.ac.jp/jpn/studentlife/support/shisetsu/gakunai/gakunai_shokudo.html(Japanese)
Outside of class period

Mon-Fri

8:00–21:00

Mon-Fri

10:00–19:00

10:00–19:00

Sat/Sun/Holidays

10:00–17:00

Sat/Sun/Holidays

Private Study Space: Sofa Area

9 CAFÉ by PRONTO

This area is equipped with movable
furniture and a whiteb oard forstudents to work in groups.
Students can also rent equipments uch as pr oje c tor s n e e de d forpresentation rehearsals.

This area can be used for both studying
alone or in groups: seats by the wall are
set to consider your privacy and sofa
seats are available for groups of students.
Electrical outlets are equipped at eachindividual seat.

This Café offers delicious menus
such as pasta and sweets. Also,
breakfast is available for 100 yen!

Watching DVDs

Feel free to participate in this lunchtime
event at LLC where Japanese speaking
students studying foreign languages
interact with foreign students who are
studying Japanese.

Watching popular movies in target languages is a great way to study foreign
languages.

Japanese Language Learning
Support Session

Writing Tutorials for Japanese
Academic Writing

Japanese supplementary tutoring andconversation lessons are available forinternational students.

Our experienced writing tutors will help
you improve your writing skills.

These programs might be offered online. Latest information will be posted on Loyola
University Bulletin Board > Language Courses・LLC

14

6 Where Should I
Seek Help?

Learning Commons Area

Language Exchange

5 About Graduate
Student LifeClass and exam period

10 : 00 – 17 : 00

4 Procedures forInternational Students

Presentation Area (34 seats)

3 Precautions

Group Work Area (48 seats)

Events in 2023:

2 Academic andStudent Support

Open Hours During Term

https://twitter.com/commonssophia
https://findsophia.jp/ssic/

1 Basic Information for
University Life

Learning Commons (Central Library, B1 Floor)

Contents

Sophia Commons

15

Sat

Sun/Holidays

Main Gate

open 24 hours

open 24 hours

open 24 hours

North Gate

8 : 00 – 19 : 30

8 : 00 – 19 : 30

9 : 00 – 18 : 00

East Gate

8 : 00 – 21 : 00

9 : 00 – 18 : 00

9 : 00 – 18 : 00

Sophia Dormitories

https://piloti.sophia.ac.jp/eng/housing/sophiadormitories/

For hours of extracurricular activities, please refer to p.38

Class Hours

1st period
2nd period

9 : 00 – 10 : 40
10 : 55 – 12 :35

3rd period
4th period

13 : 30 – 15 : 10
15 : 25 – 17 : 05

5th period
6th periodCampus Stores

17 : 20 – 19 : 00

(Building 2, B1 Floor)

19 : 10 – 20 : 50

When public transport services are shut down due to natural disasters such as
typhoons, heavy rain falls, accidents, or strikes, and it is proved difficult to holdclasses or final exams, special measures will be taken to cancel classes/change
class format or change exam schedules. Please check Loyola for these special
arrangements. Such information may also be posted on the University website or
official social media depending on the circumstances.

Store Hours
Mon – Fri

10 : 00 – 18 :00

Sat*

10 : 00 – 14 :00*Closed on first and third Saturdays(Store hours will differ during Spring,
Summer, and Winter breaks)

Kinokuniya Sophia Square
Items Available

Services Available• Textbooks, books, journals(12% discount)• Applications for English Language
Proficiency Tests• S tationery (22% discount)• Applications for various qualification
courses (Student discount available)• Commodities, miscellaneous items(12% discount)• Sophia goods (22% discount)some exceptions to above discounts• Business card services*For items not available in the store,
orders can be placed

Patine Sports
Items Available

3 Precautions

Copy machines are installed throughout the campus. In addition, you
can use multifunction printers with a coin kit with cash.
For inquiries about copy machines, please contact Sophia Campus
Support Co., Ltd.

2 Academic andStudent Support

Classes/Final Exams When Public Transport Service is Shut Down

Copy Machine

Sophia University owns and manages three dormitories: Sophia
Edagawa Dormitory (Male), Sophia Soshigaya International House(Co-ed), and Sophia-Arrupe International Residence (Co-ed). The
Center for Student Affairs accepts the applications and holds thescreening processes. Please visit Sophia University’s website formore information.

1 Basic Information for
University LifeMon – Fri

Contents

Opening and Closing
Hours of the Gates(Yotsuya Campus)• Sportswear / Sports articles(10 – 20%
discount with some exceptions)• Sophia Logo wear, items*No discount for some items

Store Hours
Mon – Fri8 : 00 – 19:30

Sat

8 : 00 – 19:30

Sun/Holidays

9:00 – 18:00

Open 7 days a week*(Building 13, 2nd Floor)

Business corporation
100%-owned
by Sophia School Corporation• Recruit suit(appropriate for job interviews, etc.)• Moving companies and disposal ofunwanted articles• Rent-a-car• Courses of qualification for career
Information on:
program• Student accommodations• Accommodations for seminar or(rental apartment, dormitory)
extracurricular activities• Hakama, formal graduation attire for women• Overseas travel insurance for private travel• Driving schools
and various types of non-life insurance• Photos for job search and graduationcommemorative photo (taken on campus; For more details, please visit Sophia
Campus Support’s official website.
rooms will be arranged)
www.sophia-cs.co.jp (Japanese)• Beverage vending machine management(shortage of change, etc.)• Photo BOX management(located in front of campus store)

6 Where Should I
Seek Help?

16

Services Available

5 About Graduate
Student Life

Sophia Campus
Support Co., Ltd.

*Closed on year-end and New Yearholidays, and power outage days (twice ayear). Store open hours will differ during
Spring, Summer, and Winter breaks.
Please keep in mind that this information
may change due to the influence of
COVID-19. Please check Loyola’s Bulletin
Board tab for the latest updates (An eatingarea is avail-able for light meals, etc.)

4 Procedures forInternational Students

7-Eleven Convenience
Store (Building 12, B1 Floor)

17

Location

Bldg. 2 Student Dining Hall

Bldg. 2, 5F

Bldg. 2 Lounge (SUBWAY)

Bldg. 2, 5F

S-CAFÉ

Bldg. 6, 1F

9-CAFÉ

Bldg. 9, B1F

Bldg. 11 Lounge

Bldg. 11, B1F

TOKYO HALAL DELI & CAFE

Hoffmann Hall, 4F(Hoffmann Hall, 2nd Floor)*Check Loyola for open hours*On Mejiro Seibo Campus,
Swan Bakery sells bread
during lunch once a week(day of week varies bysemester), in Building 1,
B1F, Student Lounge*1 Please note that this information is
subject to change*2 To receive medical certificatesin Japanese, please use theautomated certificate issuingmachine (Building  2, 4th floor)

Sophia University provides a Prayer Room on campus (Room 108,
Building 11) for students, faculty and staff in an effort to serve theneeds of increased diversity in cultures and religions. Students
who wish to use the Prayer Room must register at the Center forStudent Affairs (Service Desk 9, Building 2, 1st floor). For detailsof the use of the Prayer Room, please check the following website:
To support the diet of Muslim students as well as faculty and staff,
Sophia University has provided a dining hall exclusive for Halal foodTOKYO HALAL DELI & CAFE on the 4th floor of Hoffmann Hall.

Training Room
(Hoffmann Hall, 1st Floor)(Building 6 “Sophia Tower”, 1st Floor)

Office Hours

Internal medicine
consultations[By appointment ] Tue, Fri 9:30 – 11:30, 13:00 – 16:00 (*1)

Mental healthconsultations[By appointment ] Mon to Fri 12:30 – 16:30 (*1)

Health consultations
by specialists

Several times a year
For the schedule, please check Loyola bulletin board

First-aid

Mon to Fri 9:30 – 17:00
Emergency/ﬁrst-aid is also available during lunch (11:30 – 12:30)

Health consultation/
Hospital referrals

Mon to Fri 9:30 – 11:30, 12:30 – 17:00

Medical checkup certiﬁcate(English version)

Mon to Fri 9:30 – 11:30, 12:30 – 17:00 (*2)

Mon – Sat

8:00 – 21:00

Sun

9:00 – 19:00*Women-only hours are available. For details, pleasecheck the notice in the training room.

Swimming Pool
(Gymnasium, B1 Floor)

In the basement of the Gymnasium, there is a heated pool open
throughout the year. Please show your Student ID card at theservice desk of the pool and pay the fee (200 yen per use or you canpurchase a book of 11 tickets for 2,000 yen).
*Changes may be made; be sure to. – FriMon
12:00 – 15:00, 17:00 – 18:50
Sat

12 :00 – 14 :00

Sun･Holidays closed
18

check the Bulletin Board in front of the
Gymnasium for updated information

6 Where Should I
Seek Help?

The exhibition space in Sophia Tower has been designed as a"road" combining the history of Sophia and today's Sophia with the
future. In the permanent exhibition, we describe the establishmentof Sophia University and its parent organization, the Society ofJesus. In the two exhibition spaces, we hold special exhibitionsa few times a year demonstrating the developments initiated by
Sophia University in academic, cultural, and international fields. A
large timeline of history beginning in the pre-founding days of the
University and four monitors to show today's Sophia are displayed.
Also, the "Wisdom Trees" (Chie no ki) display the recent academic
works by the faculty members, student activities, and information
on campus events, including various other recent topics, which areconstantly updated.
Please refer to the website of Sophia Archives for the latest
information and the blog:
https://piloti.sophia.ac.jp/jpn/archives/

5 About Graduate
Student LifeFor Use of Facilities• You need to register before using the facility. Please check Loyola:
Download Center>Center for Student Affairs(clubs)>HoffmannHall Training room. (You must also carry your Student ID card at
all times)• For the schedule of monthly opening hours, please check the Loyola
Download Center.
• If you have any questions, please contact Service Desk 9 in theCenter for Student Affairs (Building 2, 1st Floor)

4 Procedures forInternational Students

Exhibition Space

Services

3 Precautions

www.sophia.ac.jp/eng/studentlife/support/prayerroom.html

issues, and referrals to hospitals. Although prescription of
medication and treatments covered by health insurance are notavailable, students may see the school doctor for consultation
on general medical concerns and smoking cessation, as well as a
psychiatrist for mental health concerns. Medical specialists arealso available for consultations several times a year.
Please rest assured that all information obtained at the center isstrictly confidential in accordance with the law.

2 Academic andStudent Support(Building 11, 1st Floor)

Stores1 Basic Information for
University Life

Prayer Room

The Health and Wellbeing Center not only offers regular health
Health and Wellbeing
Center Health Services checkups, but also first-aid treatment, consultations on healthCampus dining hall and cafeterias are all self-service; after meals,
return the dishes to the dish counter.

Contents

Dining Hall/Cafeterias

19

Contents

Student Support Services

1 - 02up to this point. You will be choosing your classes and learning with students

Health and Wellbeing
Center
Health Services

from all over Japan and around the world. It can be exciting, but navigating
this new terrain may be overwhelming at times. There are many ways to
get help on campus. If you find yourself in trouble, we invite you to use theCenter forStudent Affairs

Services: Medical counseling,
psychiatric counseling, healthconsultation, hospital referrals

3 Precautions

Location: Building 2, 1st Floor
Office Hours: Monday – Friday
10:00 – 11:30, 12:30 – 15:30*12:30 – 15:30 outside of classperiodMessage From the Center for Student Affairs
Beyond achieving academic success at Sophia University, we hopethat you will have many experiences that will enrich your time
here. At the Center for Student Affairs, you can ask questions andconsult about scholarships, extracurricular activities, dormitories,
volunteer activities, and more. Our staff will support you in yourindividual situation, so please feel free to come and consult withus.
Services: Scholarships,
extracurricular activities, dormitories,
and volunteer activities

Services: Answering questions andproviding consultations related to
employment and careersServices: Counseling, Workshops, andSeminars20

6 Where Should I
Seek Help?

*Front desk is closed from11:30 – 12:30*Individual Consultation up
to 40 minutes is available byappointment through the Web
Career Center : Loyola>Career
Center> Web Career Center.
*Office Hours are subject to change
during vacations. Please be sure tocheck before contacting or visiting
the Career Center.

Message From the Career CenterWe welcome students to ask any questions regarding employment
and careers. You do not have to be a Junior or Senior to speak with
our advisors and make use of our services at the Career Center.
Whether you already have clear career goals, or you wish to discover
the type of career you would like to pursue, please feel free to comeand have a consultation with us. Find new information and gain
new perspectives to help clarify your career interests and goals.

Message From the Counselor
The Counseling Services is here to help you deal with your issues
and concerns regarding campus life and yourself. Certified public
psychologists and certified clinical psychologists work together
to address the challenges you are facing with psychology-based
approaches.
In order to thrive in society, talking to someone to gain insights andperspectives is just as important as trying to resolve your issues
on your own. No concern is too big or too small. You can talk to us
about any issues including feeling depressed or anxious, difficultyin adjusting to a new environment and experiencing academic
difficulties, and challenges in relationships. You can also discusswith us how to better understand yourself for job hunting or how tomanage your anxiety.
Your days at Sophia University may seem long at times, but they
will pass very quickly. It will be a good opportunity to reflect on
and work through your struggles and challenges for your personal
growth. If you cannot overcome the problem with your conventional
methods, please don’t hesitate to use our Counseling Services.

5 About Graduate
Student Life

Location: Building 2, 1st Floor
Office Hours: Monday – Friday
10:00 – 16:30

Location: Building 10, 3rd Floor
Tel:03-3238-3559
Office Hours: Monday-Friday
9:30 – 11:30, 13:00 – 16:30*By appointment only*Japanese, English, and Chinese
counseling available

4 Procedures forInternational Students

Counseling Services

Career Center2 Academic andStudent Support

Location:Hoffmann Hall, 2nd Floor
Tel:03-3238-3394
Office Hours: Monday – Friday
9:30 – 11:30, 12:30 – 17:00

confidential Student Support Services.

Message From the Nurse
If you wish to discuss your physical and mental health concerns,
or would like to be referred to a hospital, please contact the
Health and Wellbeing Center. Although we do not prescribe
drugs or provide other services covered by health insurance,
you can consult a nurse, physician, or psychiatrist at the center.
Consultation with a doctor is by appointment only, so please
make a reservation by phone or by visiting the front desk.

1 Basic Information for
University Life

University life is very different from what you may have experienced in life21

Your Student ID Card certifies that you are a student of Sophia University. Carry it with you at all times and show it whenever requested.
*Starting from AY 2024, student ID cards will be switched to newcards with IC chips and magnetic stripes. Please check the Loyola
notices for more details.

Some certificates may be issued at the automated certificate
issuing machine (for current students only); for other certificates,
you will need to affix a fee payment stamp to the request form andsubmit it to the issuing office.
Automated Certificate Issuing Machine
Fees

Certiﬁcate of Attendance (Japanese/English)

200 yenTranscript (Japanese/English)

200 yen

Certiﬁcate of Prospective Graduation (Japanese/English)

200 yen

Certiﬁcate of Medical Checkup (Japanese)

300 yenStudent Travel Discount Certiﬁcate

Free

Location: Building 2, 4th Floor
Mejiro Seibo Campus Building 1, 1st Floor
Operating hours: Mon to Fri, 9:00 – 17:00

Certiﬁcate
Certiﬁcate of Prospective
Teaching License

Issuing office

Fees

Center for Teaching andCurator Credentials

400 yen

Application for Change ofResidence Status and Renewalof Period of Stay
Payment Certiﬁcate of
Tuition and Fees

200 yen

300 yen
2,000 yen

The same day*Each separate
railway company
costs 300 yen

It may take about a month for
issuing from date of application

Center for Student Affairs(ﬁnancial support)

300 yen

4 to 7 days

Certificate of Medical Checkup(English) Limited to thedesignated form of Sophia
University

Health and Wellbeing Center
Health Services

500 yenThe same day (not guaranteed)

Payment sticker vending machine
Location: Center for Academic Affairs
Operating hours: same as office hours.
* Student Commuter Certificates for compulsory courses are issued for free

Mejiro Seibo Campus Students of the Department of Nursing and Course of Midwifery may apply and pick up the Request for
Re-issue of Student ID Card at the Office of Mejiro Seibo Campus. If a request is submitted at Mejiro Seibo Campus, the Student
ID Card will not be reissued on the same day.
22

6 Where Should I
Seek Help?

Scholarship Certiﬁcate

5 About Graduate
Student Life

Student Commuter Certiﬁcate for Center for Student Affairs
Practical Training(student support)

If Student ID Card is Lost, Damaged, or Stolen
Your Student ID Card is an official form of identification; keep itwith you at all times. If you lose it or it is stolen, it may be misused;
report to the nearest police station. If you need to have your Student
ID Card re-issued, fill out and submit Request for Re-issue of Student ID Card to the Center for Academic Affairs (Academic Records
Section). (Reissue fee: 2,000 yen. ID reissued on the same day)Three business days or more

Center for Academic Affairs

Reissuance of Student ID Card

Changes in Personal Information
If there are any errors on your Student ID Card or any changes necessary due to change of name, etc., notify the Center for Academic
Affairs (Academic Records Section) as soon as possible.

Number of Days for Issuing

4 Procedures forInternational Students

Enrollment sticker
The Student ID Card is valid only with a current Enrollment Sticker (在籍確認シール) affixed on the back. Starting from AY 2024, students will be able to purchase a continuous commuter pass until
graduation by presenting their enrollment sticker once during theschool year. Students should obtain a current Enrollment Sticker,
if there are any changes to your address or commuting route, or
when there is no vacant column left in the commuting pass issue
record.

Fill out the application form available at the issuing offices. Buy
the fee payment sticker from the vending machine. Paste it on theapplication form and submit it.

3 Precautions

Application atService Counters

2 Academic andStudent Support

Cases Where Student ID Card is Required:
1. to take exams
2. to use the certificate issuance machine and obtain a certificate
or student travel fare discount certificate
3. to enter the University central library and borrow books and other services
4. to buy commuting passes
5. to show at the request of officials when on trains, etc. upon using a commuting pass or student discount ticket
6. to apply and inquire for scholarship, apply for Gakusei Kinko
loan (interest-free emergency student loan)
7. to submit various application forms at the office
8. to use on-demand printer “Dokodemo Print” (starting in September 2024)
9. to show when requested by a faculty member or staff of Sophia
University

Certiﬁcate

1 Basic Information for
University Life

Student ID Card

Certificates

Contents

Procedures/Notiﬁcation/Issuance

1 - 0323

The Student Travel Discount Certificate can be used on JR trains
for traveling 100km or more one way; you can get a 20% discounton basic fare.

stated on the Enrollment Sticker. The commuting route should
be a direct and economical route; otherwise the request may bedenied.

Issuance of Bills andPayment Deadline of
Tuition and Fees

Disaster and Accident
Insurance for Students

The student commuter pass may be purchased for the mosteconomical route between the closest station to your home andthat of the University limited for the purpose of commuting.

5 About Graduate
Student Life

Student Commuter Pass

4 Procedures forInternational Students

A group of eight or more students led by a member of faculty or
staff are eligible to receive the railway student group discount(50% off the basic fare ticket). Submit the Request for Group Tour
Permission together with the Railway Group Tour Application to
the Center for Student Affairs or Office of Mejiro Seibo Campus.

3 Precautions

Points to Note
• Student Travel Discount Certificates must be used in person.
• It is a crime to give away a Student Travel Discount Certificate
to or receive it from another person. If you are found using aStudent Travel Discount Certificate which has expired or which
you received from another person, not only will you be charged
a penalty, but also the service of student travel discount may
be terminated for the entire student body of Sophia. Your moral
choices affect all Sophia students; please keep this in mind.

All Sophia students are required to purchase this insurance,
paying all fees upon entering University. It covers accidents thatcause injury while engaged in research and education activities,
or those occurring during commuting or moving between facilities
on campuses.

2 Academic andStudent Support

Contact: Center for Academic Affairs (Building 2, 1st Floor)• Student Travel Discount Certificate is issued at the automatedcertificate issuing machine (see p.23).
• Up to two tickets issued at a time.
• Period of validity is three months from date of issue.
• One-way tickets, round-trip tickets, and connected train ride/excursion tickets can be covered with one Student Travel
Discount Certificate.

Request for Group Tour
Permission

All tuition and fees must be paid in full by the deadline. Failure to
do so may result in forced withdrawal from University. Paid tuition
will not be refunded.
Please visit Sophia University’s website for more details.

1 Basic Information for
University Life

Student Travel Discount Certificate
Situations when issued:
1. Traveling to hometown
2. Co-curricular program
3. Extracurricular activities
4. Job search/exam
5. Study tour
6. Accident/illness treatment
7. Trip accompanying guardian or guarantor

Contents

Student Travel
Discount Certificate

6 Where Should I
Seek Help?

Fill out the application form at the nearest station office andsubmit it together with your Student ID Card to purchase thestudent commuter pass. Please note that the Enrollment Sticker
must be pasted on the back of the Student ID Card; your student
ID number, name, current address, and commuting route must be24

25

Please see the Bulletin or Instruction for Withdrawal From The
University of Loyola Download Center before submitting therequest for withdrawal.

Academic Records

The following students shall be dismissed from the University:
1.	Students whose period of enrollment (excluding leave of absence
period) exceeds 8 years (Article 38, University Regulations)
2. Students who fail to obtain 32 credits or more including subjects
specified by undergraduate faculties/departments in two consecutive academic years (Article 40, University Regulations)
3.	Students who fail to pay tuition and fees before the set deadline(Article 64, University Regulations)
4. Students to whom Article 60 and 61 of University Regulations apply.
For Mejiro Seibo Campus:

Resuming Studies
When the period for a leave of absence is over, student status
returns automatically. However, if the leave of absence was due toillness, submit an Intent to Resume Studies form with a medical
certificate to the Center for Academic Affairs (Academic Records
Section). The Intent to Resume Studies form must also be submitted
if returning to studies earlier than scheduled.
Suspension From University
If violations are committed (e.g., misconduct during examinations),
severe penalties shall be served including suspension or dismissalfrom University. (Suspension from University delays graduation.)
Withdrawal and Dismissal From University
There are two types of withdrawal from University; voluntary
withdrawal and dismissal.
Voluntary Withdrawal
If you wish to withdraw from University for personal reasons, consult
the Department Chairperson or course teacher and submit a Request for Withdrawal From the University with your Student ID Card to
the Center for Academic Affairs (Academic Records Section).  
26

6 Where Should I
Seek Help?

Graduation
If you have satisfied the study requirement (four years full time,
excluding leave of absence or suspension period) and successfully
earned credits required for graduation, you will be given approvalto graduate from the University by the President, after the faculty
examines each graduating student. You cannot graduate in thesame quarter that a leave of absence is taken, even if all graduation
requirements have been met. Announcements of the graduating
students will be made in mid-March for March graduation, and5 About Graduate
Student Life

1.	Student has completed or is expected to complete at least foursemesters of study at the time of the requested change (period ofleave of absence is not included).
2.	Student has a 2.6 GPA or higher for credits obtained in Foreign
Language Courses (only compulsory courses) and General Studies(Zengaku Kyotsu). (Only General Studies for students who entered
before 2014).
3. Student satisfies all requirements set by the Department theywish to change to.
4.	There is adequate reason for the change.

4 Procedures forInternational Students

Department Transfer
Students who wish to change departments and who satisfy thefollowing requirements may do so by submitting a request. After
submitting the request, the student will take an exam given byeach department:

3 Precautions

For students of the Department of Nursing and Course of Midwifery; the following forms are available at and may be submitted
to Mejiro Seibo Campus:• Request for Leave of Absence, Intent to Resume Studies,
Request for Withdrawal From the University, Request for Study
Abroad (General Study Abroad Program)• Name Change Sheet, Guarantor Change Sheet

2 Academic andStudent Support

Leave of Absence
A leave of absence can be taken when a student is unable to focus on
their studies for a long duration of time due to unavoidable reasons
such as illness or financial difficulties. A leave of absence may berequested per quarter and may not extend over two consecutive
years or a total of 4 years. Please note that a leave of absence will
delay graduation, making it impossible to graduate within 4 years.
A student who is taking a leave of absence cannot graduate in thequarter. To take a leave of absence, consult with your Department
Chairperson or course teacher, and submit the Request for Leaveof Absence to the Center for Academic Affairs (Academic Records
Section). If the reason is illness, the request should be accompanied
by a supporting doctor’s certificate. If you have to take a leave ofabsence due to financial difficulties, consult with the Center forStudent Affairs. Be sure to check the deadline for submission of
the Request for Leave of Absence. No request is accepted after thesubmission deadline. There will be a deduction of tuition and fees
while you are on a leave of absence. For more information, contact
the Center for Academic Affairs (Tuition and fees). Foreign students
with a college student status of residence who take a leave ofabsence may lose their status of residence in Japan.

1 Basic Information for
University Life

Dismissal by the University

Contents

Academic Records

1-0 4

27

Contents

mid-September for September graduation.

1 Basic Information for
University Life

Repeating a Year/Semester
If the credits required for graduation are not earned in four years,
you will have to repeat a year/semester. Also, even if the credits
required for graduation were earned, if you were away from
University on a leave of absence or on suspension, you will not beable to graduate within four years. If you need to repeat a year, a
new Student ID Card with the extended period of validity will besent by postal mail to you by the end of the semester.

2 Academic andStudent Support

Re-admission
Re-admission is for students who have withdrawn from Sophia
University and wish to re-enter the Faculty/Department they werepreviously enrolled in. Please note however, that the following
students are not eligible to apply for re-admission:
1. Students who withdrew from University because the length ofattendance had reached the limit of 8 years.
2. Re-admitted Students withdraw a second time.

3 Precautions

Change of Address
If there are any changes in the address of the student or theguarantor, change the data on Loyola from the menu option.
If there is a change of address of the student, students should
also obtain a new Enrollment Sticker (Zaiseki-kakunin sticker)
and paste it to the back of your Student ID Card.

4 Procedures forInternational Students
5 About Graduate
Student Life6 Where Should I
Seek Help?

28

29

Contents

1 Basic Information for
University Life

2

ACADEMIC AND
STUDENT SUPPORT

2 Academic andStudent Support

3 Precautions
4 Procedures forInternational Students

5 About Graduate
Student Life6 Where Should I
Seek Help?
31
30

The Center for Global Education and Discovery offers various
opportunities for students to gain global communication
abilities and multicultural understanding, which include study
abroad programs, general education courses, as well as othervarious support programs. Students are strongly advised to takeadvantage of the resources offered by the Center.

There are information sessions for each program at the beginningof each semester before the application periods. Check theinformation session schedule on Loyola’s Bulletin Board (Center
for Global Education and Discovery). To access, click “Advanced
Search” and select “Study Abroad” under Category 1.

② Short-term Language Programs andShort-term Study Abroad Programs
These short-term programs are for students to attend shortterm language courses and subject courses offered at partner
institutions and other prestigious universities during summer
and spring breaks. While the language programs do not requirea minimum GPA or specific language proficiencies, most of theshort-term study abroad programs have such requirements forparticipation.

④ Internship Courses
Credit-based internship courses are available for Sophomore
32

6 Where Should I
Seek Help?

⑧ Study Abroad Expenses and Scholarships
The application period and requirements vary depending on the typeof scholarship. In addition to University-sponsored scholarships,
information on scholarships provided by external organizations areavailable at the Loyola Download Center.

③ Social Engagement Programs
Social Engagement Programs consist of a wide variety of shortterm programs, in which participants can engage in field work,
service learning, and briefings at intergovernmental organizations.
Participants must attend preparatory sessions.

5 About Graduate
Student Life

⑦ Overseas Travel Insurance and Crisis Management Services
Designated by the University
Apart from study abroad programs sponsored by the University,
students who submit a report to the University for overseas travel(e.g. general study abroad, study abroad with a leave of absencefrom the University, participation in academic conferences, research travel, extracurricular activities, etc.) are required topurchase overseas travel insurance designated by the University
and subscribe to crisis management services. Details are provided
at the Center for Global Education and Discovery.

4 Procedures forInternational Students

Inquiries regarding the University’s study abroad programs can be
guided at the Center for Global Education and Discovery (reservation
not required) during office hours.

3 Precautions⑥ Study Abroad CounselingStudents can receive individual counseling (registration required)from an experienced counselor for any inquiries about study abroad(not only University's programs), with no fee. Be sure to make an
appointment first through the University website.

① Exchange Program
Students participating in the exchange program can choose
to study at one of the 360 exchange partner universities for one
semester or an academic year by simply paying tuition and fees to
Sophia without paying tuition to the partner university. The internal
selection of students is held approximately 10 months prior to thestart of the program. As grades and language skills are important
in applying, it is recommended that planning begins early. Some
programs focus on certain areas such as SAIMS for study inSoutheast Asia, and LAP in Latin America. Graduate students canalso participate in the exchange program.

2 Academic andStudent Support⑤ Admissions for Overseas Graduate Schools
Students have a chance to apply for overseas graduate programsin partnerships (Columbia University, Georgetown University,
Boston College, etc.) with a recommendation from Sophia. 5-year
Concurrent BA-MA Program is also available in partnership with
the Graduate Institute in Switzerland (GI), where students chosen
for this program may be eligible to study towards a BA degree from
Sophia and MA from GI within 5 to 5.5 years.

Global education programs at Sophia University are designed
around its specialized academic curriculum and aim to help
students acquire “global competencies”, which includes linguistic
abilities and a wide range of relevant knowledge. With these setsof skills, students are expected to collaborate with people aroundthe world, address common social issues, and to develop theircareer in a globalized society.

1 Basic Information for
University Life

Global Education/
Study Abroad

students. Participants can learn through internship placement
at companies, international organizations or media agencies, aswell as pre- and post- sessions by academic staff with relevant
backgrounds. Most placements are offered during summer andspring breaks.

Contents

Global Education / Study Abroad

2 - 01

33

Contents⑨ Opportunities on Campus
Sophia University welcomes a large number of exchange students
every semester. Here are some of the many opportunities tointeract with international students on campus:“Sophia Exchange Supporter Program” is a volunteer program
to support exchange students’ life in Japan on and off campus.
In addition, other opportunities such as “Global Network (GLNet)”, a volunteer organization that holds events for Japanese
students and International students to interact, are available.
For more details, please visit the Center for Global Education andDiscovery.

1 Basic Information for
University Life
2 Academic andStudent Support

GL-NET
X(formerly Twitter): @GL_Net
Instagram: @glnet_sophia

3 Precautions

Official X(formerly Twitter),Instagram
Information on study abroad programs, events at the Center
for Global Education and Discovery, and useful tips from study
abroad counselors are available through the Center for Global
Education and Discovery on X(formerly Twitter) and Instagram.
For questions related to study abroad, please contact the Center
for Global Education and Discovery.
Center for Global Education and Discovery
X(formely Twitter):@Sophia_GoGlobal (Posted in Japanese)
Instagram:@sophia_cged

4 Procedures forInternational Students
5 About Graduate
Student Life6 Where Should I
Seek Help?

34

35

Sophia offers financial support to students in need, as well as
grants for students with academic excellence. A scholarship
handbook is available at the Center for Student Affairs or on the
University website. Please see the following website for moredetails.
⇒ Home > Scholarships> Scholarship Information

Sophia University will provide reasonable accommodations tostudents with disabilities so that they can proceed with theirstudies and research in a safe and comfortable environment.

Support for Students
Disabilities

https://piloti.sophia.ac.jp/eng/scholarships1/scholarship_e0001/

Each individual student has unique talent and potential, and theCareer Center is here to help you realize yours by helping you live
your student life to the fullest. Explore your career options with us
as we help you in the job hunting process.

Details of Support
For details of the flow of procedure and support available,please check Web Piloti. For any inquiries and concerns, pleasecontact us below.
Contact
Coordinator for Students with Special Needs
For consultation, please make an appointment by email
Email: with_others-co@sophia.ac.jp*Website:
https://piloti.sophia.ac.jp/eng/soudan/with_others/*See also the campus accessibility map on the last page of this guidebook

6 Where Should I
Seek Help?

For More Information
Loyola > Career Center > Web Career Center
Please check our official X(formerly Twitter), LINE, and Instagram
accounts for up-to-date information of events.
X(formerly Twitter)/Instagram:＠Sophia_Career
LINE : ＠sophia_line

5 About Graduate
Student Life

Available Support:
・Job search workshops
・Career development seminars and lectures
・Company recruitment talks
・Individual consultation
・Internship and employment information
・Job hunting experience reports
・Access to newspapers, reference books, and materials
・Private space for online interviews (Telecube)① Ability to request help: students learn how to ask for the help
needed when in trouble② Ability to deepen self-understanding: students learn about
what they excel at and what they struggle with in order to gain
self-confidence and pursue a satisfactory life
③ Creativity: students change their perspective or take creative
approaches to increase what they can do on their own

4 Procedures forInternational Students

Job Search andCareer Support

2 - 03

3 Precautions

Career & Job Search Support

The Aim of Support
The aim is to support students with disabilities to improvetheir skills by focusing on the 3 goals that are essential both inuniversity and in their life after graduation.

2 Academic andStudent Support

All application requirements and procedures will be posted on the
Loyola Bulletin Board (Advanced Search > Category1 "Student
life" > Category2 "Scholarship"). If you wish to apply, be sure to
submit your completed application by the specified deadline.
Please contact the Center for Student Affairs (03-3238-3523) for
any questions and inquiries.

Target of Support
Students who are enrolled in Sophia University and havesignificant restrictions regarding the environment andinformation necessary for their studies due to their disabilities.
The basic range of support includes help in classes, practicaltraining, examinations, university events, etc.

1 Basic Information for
University Life

Financial Support(Scholarships)

Disability Support

2-0 4

Contents

Financial Support

2-0 2

TEL：03-3238-3581
Email: career-co@sophia.ac.jp
3637

Contents

Extracurricular Activities

2 - 05

1 Basic Information for
University Life

While academic studies are the most essential part of student life, extracurricular activities offer students a platform to meet fellow students
who may become lifelong friends. It is through daily life in these groups
that you learn cooperation, independence, judgment, and leadership that
help you grow into a mature, well-rounded human being.

The hours allotted for extracurricular activities on campus are as
follows (includes clean up time after activities):
Mon – Sat: 8 : 00 – 21 : 00
Sun, holidays, University breaks: 9 : 00 – 19 : 00
*Open hours for each facility will be announced on Loyola

Volunteer Activities

To take part in volunteer activities, please contact Volunteer
Activities Support desk: Service Desk 8 (Volunteer Bureau) (033238-3525) of the Center for Student Affairs, Building 2, 1st floor.

4 Procedures forInternational Students

Hours of
Extracurricular
Activities

3 Precautions

Each group must submit the required application in April or
October each year to register extracurricular activities groups
to the university. If you wish to form a new extracurricular
activity group, the procedure is the same. The details for theprocedures will be announced under the Loyola Bulletin Board
tab; make sure to check. Announcements from the University
to the extracurricular activity groups will be made on Loyola
Bulletin Board as well. It is important to check the Bulletin Board
every day for updated information. For further inquiries, contact
Extracurricular Activities Service Desk 9 (03-3238-3525),
Building 2, 1st floor.

2 Academic andStudent Support

Various Application
Procedures

5 About Graduate
Student LifeThe Volunteer Bureau provides opportunities for hands-on experience of social education activities based on the educational
philosophy of Sophia University, “For Others, With Others”. Sophia
University has extracurricular activity groups that conduct volunteer
activities within as well as outside of Japan. Many students andmembers of the faculty and staff are also working on individual
volunteer projects. Sophia also serves as a forum to share information
on volunteer and cooperative activities with local communities suchas Chiyoda ward (where the University is located) and to exchange
information with people and groups in search of volunteer support.

6 Where Should I
Seek Help?

38

39

Contents

1 Basic Information for
University Life
2 Academic andStudent Support

3 Precautions
4 Procedures forInternational Students

6 Where Should I
Seek Help?
41
40

5 About Graduate
Student Life

3

PRECAUTIONS
Safety and Security AwarenessRecycling

There are four types of garbage containers on campus:
Combustible (papers), Incombustible (cans and glass bottles),Incombustible (plastics), and PET bottles.
Please do not litter on campus; sort the garbage and keep the
campus clean.

Posters and Flyers

Posters, flyers, and loudspeaker announcements sharing
information and advertising on campus are only permitted to
extracurricular activity groups that have received permission inadvance. If any suspicious activity is spotted, please notify theCenter for Student Affairs.

Relaying of Messages

The University cannot accept any requests by telephone torelay messages to students, except in the case of emergency
situations. For the protection of personal confidentiality, we
do not accept any inquiries for information on any student’s
enrollment, address, telephone number, etc. from outside of the
University, unless it is an exceptional case.

Protection of Braille
Signage

You will find Braille blocks (campus streets etc.) and Braillesignage (elevators etc.) where necessary on campus. Help toprotect the signs; do not place any obstacles on the Braille blocks
or carelessly damage the Braille signs.

Cases of Theft
1. In the dining hall, students took their wallet out of their bag andleft the bag on the chair to reserve a spot; the bag was stolen
while they were away.
2. In the classrooms or libraries, there were cases where students
left their belongings on the desks unattended for two or threeminutes; the items were stolen.
3. In the reading area of the library, students dozed off; when theywoke up, their belongings were gone.
4. Students left their belongings in the locker room and went toexercise in the gym; cash was stolen from their wallet.
5. While students were participating in club activities in a classroom, the belongings left in the corridor were stolen.
6. Students left the classroom or research room empty for a shortwhile; purses were stolen.
If You Become a Victim of Theft
Submit a Theft Report to the Center for Student Affairs or Officeof Mejiro Seibo Campus. If cash or credit cards were stolen,
immediately report to the police and credit card companies. Somestolen items may be turned in as lost and found to the Office ofEnvironment and Facility Management Bureau of General Affairs(Building 2, 1st floor) or Office of Mejiro Seibo Campus; please
make sure to check.
If you see anyone suspicious on campus, notify the Main Gate
Guard Station, Center for Student Affairs, or Office and Gate
Guard of Mejiro Seibo Campus.

6 Where Should I
Seek Help?

Commuting by vehicles (cars, motorbikes, and bicycles) is prohibited at Sophia. Please do not drive your vehicle into campus.
Please note that parking of cars or bicycles is prohibited on all
streets surrounding the University.

5 About Graduate
Student Life

Commuting by Vehicles
is Prohibited

Avoid Becoming a Victim
1. Always keep your valuables with you.
2. Always keep an eye on your personal belongings. Do not leavethem unattended even for a brief moment.
3. Avoid using simple combinations for your card PIN number.
4. Make sure to lock room doors. (Especially the small meetingrooms for student clubs in Hoffmann Hall)

4 Procedures forInternational Students

Please refrain from talking on cellular devices in classrooms,
libraries, and computer rooms to avoid causing disturbances.
Also, it is prohibited to charge mobile phones using campus power
outlets. It is strictly forbidden to turn off the power to AV equipment
in classrooms as it may to cause technical difficulties.

Reports on thefts in libraries and locker rooms on campus are
increasing. To protect yourself against theft, make sure to never leave
your personal belongings unattended and to always be on guard.

3 Precautions

Mobile Phones

Beware of Thefts

2 Academic andStudent Support

To prevent risks of passive smoking and outbreak of fire, smoking
is prohibited except in designated areas on campus. In Chiyoda
ward, smoking is prohibited on all streets according to Living
Environment Regulations.

1 Basic Information for
University Life

Smoking

Crime Prevention

3-0 2

Contents

Campus Rules

3-0 1

42

43

AED
(Automatic External
Defibrillator)

Precautions Safety and Security Awareness

3-0 4

As students of Sophia University, we hope you will make sensible
decisions based on sound judgment. To help good decision-making,a list of precautions are listed below.
Use of Alcohol

Underage Drinking/Coercion
Just as underage drinking or peer-pressuring underage individuals
to drink are both serious violations of the law, so is overlooking it.
If a person is peer-pressuring another to drink, whether underage
or not, it is harassment and is not permitted. Sophia University will
impose severe punishment on anyone involved in such a case.

Use of Drugs

44

Drug addictions often begin by temptation in downtown entertainment districts or by influence of friends. Never give in to curiosity, as“just once” may have irreversible consequences. Use of drugs carries
high risk of brain damage, addiction, as well as physical and mental
residual disabilities. The damage caused by drug abuse can bepermanent with no treatment to cure. Recently, newspaper articles
frequently report cases in which users of illegal drugs are taken away

6 Where Should I
Seek Help?

1.Check if the area is safe
2.Check the person's response(consciousness) *Keep the face away from the person
3.If the person is unconscious, ask others around you to bring an AED and contact theMain Gate Guard Station.
4.Check the person's breathing *Keep your face away from the person.
5.Place a handkerchief or towel over the person's nose and mouth before starting
chest compressions to prevent aerosol from scattering. A mask or clothing may besubstituted.
6. Chest compressions at a rate of 100~120/ minute for at least 30 compressions andrepeat it. Do not give rescue breath.
7. When the AED arrives, attach pads quickly and follow the voice guidance instructions

5 About Graduate
Student Life

Because CPR can generate aerosols(airborne particles containing viruses and othercontaminants), treat all cardiac arrest with traumas and illnesses as if they weresuspected to be infected.

4 Procedures forInternational Students

Primary life-saving measures during the COVID-19 pandemic

Many reports of cases of students taken to the hospital byambulance for acute alcohol poisoning caused by binge drinking
are reported at events where drinking is involved. Symptoms ofacute alcohol poisoning include nausea, slurred speech, and lossof consciousness which may result in death. Alcohol affects eachindividual differently. If you are peer-pressured to drink when you
are uncomfortable, stay resolved and find the courage to say no.
Take extra precautions when attending events such as Freshman
welcome parties or club camps.

3 Precautions

If you find an injured or suddenly ill person on campus[Process]
1 Please do not handle alone, call for help immediately. Contact
the Health and Wellbeing Center Health Services (033238-3394) for first-aid treatments. In case of emergency(unconsciousness, etc.) contact the Main Gate Guard Station(03-3238-3000) to request call 119.
*On Mejiro Seibo Campus, contact the Gate Guard (03-39506139) or Office of Mejiro Seibo Campus (03-3950-6151).
2-1 If injury/sudden illness occurs during extracurricular activities,
the group leader/supervisor should accompany the ill/injured
student in the ambulance (or taxi). (If a faculty or staff member
is on the site, he/she may accompany the patient)
2-2 The group leader/supervisor must notify the family or guardianof the ill/injured student about: (1) the condition of the illness or
injury (2) name and contact information of the hospital, etc.
3 After the incident, the ill/injured person (or the group leader/supervisor if medical condition prohibits or makes it difficult)is asked to visit the Center for Student Affairs to report theincident on form specified.

2 Academic andStudent Support

Emergency Manual
for injuries, sudden
illness, etc.

Location
AED is located at the following sites on Yotsuya and Mejiro Seibo
campuses: Yotsuya campus: (1) Main Gate Guard Station (2) North
Gate Guard Station (3) South Gate Guard Station (4) Gym control
room (B1 Floor) (5) Library Information desk (1st floor) (6) Health andWellbeing Center (Hoffmann Hall, 2nd floor) (7) Building Management
Office of Sanadabori Athletic Field. Mejiro Seibo Campus: (1) Gate
Guard (2) Entrance hall in front of the Office Center (Building 1)

1 Basic Information for
University LifeIf You are Injured on Campus
The Health and Wellbeing Center provides first-aid treatment orreferrals to hospitals. For more information, refer to p.19. The Disasterand Accident Insurance for Students may be applied; notify the Center
for Student Affairs immediately upon injury.

AED is a medical device that allows the heart to restore a normal
rhythm by delivering an electric shock when the heart muscles
spasm, disrupting the heart's pumping function (ventricularfibrillation). AED also uses voice prompts to explain what to do andwhen, so anyone can use it.

Contents

Emergencies

3-0 3

45

Social MediaThe advancement of technology has brought about the convenienceof Social Media. While there are many good sides to Social Media, it
is very important to think about what you post as once it is online,
it cannot be completely deleted. The history will remain, and may
be used for unwanted purposes. Think carefully about how people
perceive your posts and always keep in mind that social media affects
your future opportunities.

(LINE, Instagram, X(formerly Twitter),
Facebook, etc.)

TroublesCaused byDisclosure of
Personal
Information

Disclosure of personal information can lead to unexpectedtrouble. Exercise caution and only release your information
when necessary. Extreme care is advised on the Internet whendisclosing information that may identify you such as your real
name, age, and affiliation. Cases of intimidation and harassment
have been reported.

Stalking Victim

Do not release any information that may give hints to potential
stalkers such as the name of university, home station, trip
schedules, and accommodation.

Appointment Sales/Telemarketing
Con-artists will call you on the telephone or send you a postcard
to tell you that you have won a big prize and to come and pick it up,
or to register for a reward. When you do as you are asked, they will
have you sign up to buy language learning materials, certification
courses, jewelry, memberships, etc.

Do Not Become a Perpetrator
Violation of
the Rights of
OthersDo not make any statement that would harm the reputation ofsomeone else or disclose personal information of others. Always
check before you disclose any information to make sure it does not
infringe on copyrights, portrait rights, or privacy of others. There
have been cases that have led to lawsuits.

46

6 Where Should I
Seek Help?

Multi-level Marketing/ Investment Scam
Multi-level marketing can seem like an easy way to make money.
Pay a membership fee upon purchase of an item, but also receive
money for referring friends, which they claim will be more than themembership fee amount. However, the truth is, the referral money
you receive is much less than the membership fee, therefore a rip
off. You may also lose the friendships of those that you refer to(Some examples of Multi-level Marketing products include water
purifiers, bed linens, detergent, supplements, cosmetics, FX,
virtual currency, etc.)

5 About Graduate
Student Life

Phishing

Phishing is a type of deception to attempt to steal your identity
and PIN by sending you email messages that appear to come fromexisting companies or banks. If you click on a fraudulent link in themessage text, you are directed to a phishing site. Double check on
its authenticity by telephone or checking official websites.

4 Procedures forInternational Students

Click Fraud

Simply clicking on a link or pictures on some websites automatically register you and charge you for using the site. If yourIP address is registered, your personal information (i.e. name,contact numbers, etc.) will not be released. If you receive an
invoice from suspicious or unfamiliar sources, ignore it.

Fortune Telling Fraud
A fraudulent fortune teller will tell you a bad fortune; they will
make you feel anxious that an evil spirit threatens you, keeps
the spirits of your ancestors restless, or that a family member
will become ill. They will convince you to purchase an overpriced
product to remove the threat (i.e. china pot, seal set, etc.).

3 Precautions

Before using a site that charges money, read the terms of service
and check to understand the fee structure before using. When you
receive an invoice, check whether you have an obligation to pay.

More and more young people are being deceived by deceptive
trade practices. Recently, new types of deceptive businesspractices are increasing. Do not make yourself an easy prey.
Below are a few examples of typical cases:
Catch Sales
Con-artists “catch” you in the streets or in places like large bookstores and start friendly conversations with you. They convince
you to purchase memberships to movie theaters, esthetic salons,
travel clubs, cosmetic lines, etc.

Do Not Become a Victim
Using Charged
Sites

Deceptive Business
Practices/
Investment Scam

2 Academic andStudent Support

Using credit cards and borrowing student loans may feel like an easy
way to live life, but remember to borrow with caution as interest piles
up, creating debts that may impose on your university life. Credit
cards conveniently allow individuals to purchase things even if they
don’t have cash. However, please remember that it is only borrowed
money, so make sure you have a repayment plan established.

Increased numbers of part-time job conditions are considered
as violations of the Labor Standards Act. Some of these
conditions include expectations of full time students to work afull time schedule (causing trouble for learning), and not offering
choices for shift hours, making it difficult to attend classes orjoin extra-curricular activities. If you have any doubts about
your work environment or conditions, call this free consultation
service: Hotline for consultation of labor conditions: 0120-531401 (Service in English)

1 Basic Information for
University Life

Student Loan/
Credit Card

Unscrupulous
Part-Time Jobs

Contents

in an ambulance or are found driving cars that caused fatal accidents.
Do not give in to temptation to protect your own life as well as othersaround you. Sophia strongly condemns the use of drugs and will
impose severe punishment on anyone involved in this illegal act.

47

Legitimate religious groups do not pretend to be somethingelse under false names. These fake seminars pretend to
discuss serious issues and try to brainwash you showing
videos as study material. A hint to detect fake seminars isthe duration of meetings; if they make you attend a seminarthat goes on for hours, it is a sign to be on guard.

Soliciting on theStreetThe solicitors ask you to “answer questionnaires” or to letthem "practice fortune-telling" and then at the end make you
buy overpriced products or join their group.

Other Solicitations

1. Solicitors approach you asking questions such as “whereis the student dining hall?” and other casual friendly
questions to find out your personal information and theninvite you to come to their gatherings.
2. You will be asked to “join a seminar” on various themes
and to write down your personal information (name,telephone number etc.) on questionnaires.
3. Y ou will be asked by fake sports (tennis etc.) groups to“join a sports event that is coming up soon” and to give
your personal information (name, telephone number, etc.)
4. You will be asked to “help on a day job for a student”
and to give your personal information (name, telephone
number etc.)
5. You will be invited to “come to a singing gathering where
you can make friends with many students” and will be
asked for your personal information (name, telephone
number etc.)
6. You will read messages on the Internet (SNS etc.) of people
who “have joined an exciting student circle” and if you
become interested and react, you will be asked to join.

5 About Graduate
Student Life

Soliciting by Fake
Seminars on Peaceor Self Development

4 Procedures forInternational Students
6 Where Should I
Seek Help?

Where to Contact for Claims on Damages Caused by Deceptive
Business Practices or on Product Damages or Mishaps* Tokyo Metropolitan Comprehensive Consumer Center (Iidabashi):Tel. 03-3235-1155* Chiyoda ward Consumer Affairs Center:Tel. 03-5211-4314* National Consumer Affairs Center of Japan Consumer advice:
Tel. 03-3446-0999* Official website of National Consumer Affairs Center of Japan:
www.kokusen.go.jp/ncac_index_e.html

Keeping their religious elements hidden, the cult groups
approach you as sports or volunteer student circles. Whenthey start talking about religion, do not interact with them.

3 Precautions

Cooling-off System
The cooling-off system is a period of time following a purchasethat allows the purchaser to cancel a transaction and return
goods they may have received for any reason and receive a fullrefund. If pressured into signing a contract by a highly persuasive
salesperson, the cooling-off system protects you with theability to cancel the contract by sending a contract cancellation
notification to the other party. This is done through contentscertified mail or certified mail with the return receipt (makecopies of the record). This must be taken care of within 8 days fordoor-to-door sales (including “catch sales”, appointment sales)or telemarketing, within 20 days for Multi-level Marketings, bothcounting from the day of signing (must be sent postmarked by thedeadline dates respectively).

Soliciting by Fake
Sports or Volunteer
Student Circles

2 Academic andStudent Support

Various Methods of Soliciting

1 Basic Information for
University Life

How to Prevent Getting Scammed• Do not respond to any invitation/soliciting from strangers or reply
to questionnaires on the street.
• Do not give your name, telephone number, PC or mobile email
addresses except when necessary.
• Say no when you do not want the product or service.
• Do not answer in an ambiguous tone that gives the solicitors achance to win you over.
• Do not sign or stamp your seal unless it is necessary.
• Do not sign a contract on the spot; take time to think and talk itover with your family or friends.
• Before you sign any contract, have the contents explained until
you fully understand.

Cults have been causing problems and are becoming major social
issues; some cases have been reported on Sophia University’s
campus. Once you’ve joined a group, you will be brainwashed andforced to participate in activities as well as donate a large amountof money to the group. Be cautious and do not let cults affect yourstudent life. Sophia University prohibits any kind of soliciting on
campus. If you encounter or witness such activity, immediately
inform the Main Gate Guard Station (03-3238-3000) or the Center
for Student Affairs (03-3238-3525). Cases on the internet (SNS,etc.) have recently been reported; please be extremely cautious.

Contents

Solicitation by
Cult Groups

Self Development Seminars
Seminars to “succeed in life” and “to improve yourself”; you will becharged overpriced fees for participation and learning materials
for success motivation. When you complete the seminar, you will
be strongly urged to solicit new participants.

48

49

internal procedures.
• Keep a record of what happened and the time and place it occurred;
the record will serve as objective information for solving cases ofharassment.
• If you feel you are physically or sexually endangered, take immediate action. Contact the police without delay.

• They live according to extremely
strict rules and individuality of
believers is not respected.
• They control or even deny any
information coming from theoutside.
• They despise orthodox religion.

Page on harassment:
https://piloti.sophia.ac.jp/eng/
soudan/harassment/

In addition, Off-Campus Harassment Consultation Service is alsoavailable by calling, writing, sending e-mail or through the website. For more information, please refer to Off-Campus Harassment Consultation Service website posted on the “Loyola” bulletinboard.

Stalking

Stalking begins as a romantic entanglement, etc. but if it escalates,
there is a risk that it may lead to serious crimes such as violence.
If you feel that you have been the victim of stalking, please consult
with the University or the police as soon as possible. It is also possible that you may be seemed as the perpetrator without realizing it.
Please put yourself in the other person's shoes and reflect on yourown actions.

If You are Being Stalked• Talk with family, friends, or the University. If you feel you are in physical danger, call the police
immediately.
• As evidence material for police or lawyers, keep a record of emails or photos. Keeping a diary would
also be beneficial.
• If you are living alone, take all possible security precautions. When you reach home, check forany suspicious persons before opening the door.

Sophia University is committed to provide a fair and safe learning
environment for all students and will therefore not tolerate any
kind of harassment, be it sexual, academic, or power.

Avoid Becoming a Perpetrator
You may just want to express your feelings, so you may frequently e-mail or call him or her, or you may
end up in the classroom or at the school gate because you are unable to reach him or her. However,this kind of behavior may be not only annoying but also disgusting or frightening to the other person. If
the other person express even slightly uncomfortable feelings, stop immediately. There are increasing
numbers of students who are struggling because although they want to stop, they cannot help but tostalk. If you have problems in over-attaching in romantic or friendship based relationships, please do
not try to handle it on your own; do not hesitate to talk with the staff of Counseling Services.
50

6 Where Should I
Seek Help?

If You Become a Victim• Please do not hesitate to consult with the University thinking
that you might be harassed because of your fault. Consult with
the University as soon as possible.
• If you apply for a consultation at any of the consultation desks,
you will be able to meet with a consultant and work together withhe/she to solve your problem.
• If the problem cannot be resolved through consultation alone,
you may make a complaint in accordance with the University's

5 About Graduate
Student Life

Harassment

Page on Off-Campus
Harassment Consultation
Servicehttps://piloti.sophia.ac.jp/
eng/soudan/harassment/
off-campus_harassment_
consultation/

4 Procedures forInternational Students

Solicitations From Radical Political Groups (sects) Outside theUniversity
Beware of solicitors who ask you to take part in radical politicalactivities or join political groups (sects) engaged in illegal activities.
If you accidentally give your contact address, they will continuously
send political flyers to you as well as call you constantly, strongly
insisting you participate in their meetings. If you encounter or
witness such solicitation on campus, immediately notify the Center
for Student Affairs.

Where to Seek Advice
Advice for all types of harassment is available on campus by visiting or calling Consulting Office or through Sophia’s official website. For more information, please refer to Sophia University’s official website.

3 Precautions

If You Feel There is Something Strange• Never give out personal information (name, telephone number,address, email address, SNS accounts)• Say no. The solicitor may seem to be a very attractive, gentle andcaring person; he/she is a convinced believer and invites you withgood intentions. Still, you must say no.
• Discuss the situation with someone you trust. If the solicitor tells
you “not to talk with friends or family”, it is very probable that thegroup is a cult organization trying to sever your ties with society;do not listen to them.
• Do not hesitate to consult with the staff of the Center for Student
Affairs if you are not certain whether a group is a cult or not.
• Please contact the staff of the Center for Student Affairs if a friend
is acting strangely and you suspect a cult group is involved.

2 Academic andStudent Support

Avoid Becoming a Perpetrator
When students are in a hierarchical relationship with each other,
it is difficult for junior students to say no. Those who are to provide guidance in labs and extracurricular activities, etc., should
be careful that their guidance to junior students does not constitute harassment.

1 Basic Information for
University Life• They hide their religious content
and solicit by dishonest means
such as threatening.
• Cult leaders and organizationscommand absolute obedience andcriticize the world outside theirgroup to extremes.
• They deny the past lives of thebelievers and try to sever all ties
with family and friends.

Contents

Characteristics of Cult Groups

51

Make sure to check the latest
university policy regarding thestudy abroad at Sophia website;
https://piloti.sophia.ac.jp/eng/
article/news/general/230401_
overseas/

FORTH (Quarantine Station,
Ministry of Health, Labor and Welfare)www.forth.go.jp/

Confirming
Students’ Safety in
Event of Overseas
Emergencies,
Disasters, andTerrorism

When traveling overseas, it is your responsibility to check andfamiliarize yourself with the safety status of the inbound countries
and take necessary precautions. Even with good preparation, it ispossible that unforeseen circumstances may be encountered, if
such situations occur, Sophia University advises students to takethe following measures to ensure their safety: All students shouldtake all available steps to notify family, friends, or public agencies(embassy or consulate of your home country) as soon as possible,
directly or indirectly, to inform them of your whereabouts andsituation. It’s strongly recommended that you have the phone
number of several backup contacts on hand as you may not beable to reach some contacts during emergency situations.
Also, do not forget to check the Sophia Web Piloti and Loyola. We
will post important information related to the emergency at hand.
The most important priority is to notify family and trusted friendsaround you about your whereabouts. Take preventive measures
where possible, and notify others at all times, about the situation
when you require help or assistance.

4 Procedures forInternational Students

Exercise caution against accidents, illnesses, injuries, and thefts
while traveling overseas.
1. Before you travel abroad, leave your travel itinerary, overseas
accommodation, and contact information with your family/
guarantor.
2. Be aware that acts of terrorism can happen in any countries or
territories. Avoid places where large crowds gather and places
that are likely to be targets of terrorist attacks. Be prepared toleave the area when you sense danger.
3. Check the Travel Advisory and Warnings posted on the Ministryof Foreign Affairs Overseas Travel Safety Information andavoid traveling to countries and regions of political instability
where security is poor (University programs are operated inareas at Travel Advisory and Warning Level 1 or below only).
4. Exercise caution and avoid getting involved in money troubles
or losing passports. Find out before traveling what measures
to take in case accidents occur (e.g., have passports reissued,
credit cards canceled). Always keep an eye on your luggage andnever leave it unattended.
5. When purchasing overseas travel insurance, be sure to look into
the coverage and services (some credit card travel insurances
may not have enough coverage to compensate your losses in full).
6. Understand and respect the customs of the country or region andact accordingly.
7. Exercise caution and protect yourself from infectious diseases.
8.	If you choose to participate in a group tour, check the legitimacyof the travel agency before committing to take part.
9. Regardless the length of the period of your stay, for your own
safety, register at the Ministry of Foreign Affairs “Tabi-regi”,
overseas travel registration.
10. If your extracurricular activities group is traveling overseas,
first notify the Center for Student Affairs at least 2 months
before departure. The Center for Global Education andDiscovery will then notify you to purchase the Universitydesignated insurance and register for crisis management
service, both of which are required for trips abroad. Lastly, youmust attend the Crisis Management Orientation held by theCenter for Global Education and Discovery prior to departure.

3 Precautions

In case of an emergency

Contact
Host institution ofyour study abroad,accommodation you
notiﬁed to Sophia

Travel agents,
hotels, airline
company, etc.

Embassies,
consulates in
the country

Family, guarantor

Check Sophia University’s
Web Piloti and Loyola for distributionof information on local situation

Sophia University, Center for＊Student Affairs（+81-3-3238-3525）* For those attending University's programs, follow the instructions provided by each program.
52

6 Where Should I
Seek Help?

Inquiry

5 About Graduate
Student Life

Center for Global
Education and Discovery(Building 2, 1st Floor)
03-3238-3521

Ministry of Foreign Affairs,“Tabi-regi”
www.ezairyu.mofa.go.jp

Ministry of Foreign Affairs,
Overseas Security Travel
Safety Informationwww.anzen.mofa.go.jp/

2 Academic andStudent Support

Precautions forOverseas Travel• Demanding to meet privately or
to date• O ffensive, degrading remarks/
verbal abuse• Sending things covered with filth• Obtaining the other person's
location information by GPS
device, etc., without permission.

1 Basic Information for
University Life• Loitering, following around,
waiting at or going uninvited to thehome, school, or work place• Anonymous/constant phone calls,
emails, SNS• Announcing that you are watching• Obscene behavior causing
embarrassment or shame

11. Including the item 10. on P.52, all students who travel abroadwith submission of a report to the University are required topurchase the designated insurance and register for crisis
management service.

Contents

What is stalking?
Stalking is punishable under the Stalking Control Law. Stalking
behavior includes the following.

53

*1 Initial settings by users are necessary. Please refer to the University Bulletin Board
on Loyola and check the post from Sep.27,2023*2 A drill on safety confirmation will be conducted periodically. Details will beannounced on Loyola’s University Bulletin Board

Prevention of Fire

03-3238-3000 (24h)Disaster Prevention Center:

03-3238-3 1 1 9 (24h)Center for Student Affairs:

03-3238-3525

Health and Wellbeing Center
Health Services

03-3238-3394

Guard Station of Mejiro Seibo Campus: 03-3950-6139
Safety Confirmation
SystemThe Safety Confirmation System is a new system at Sophia
University that helps to confirm and ensure each student’s safety,
communicate information, and to provide quick instructions in theevent of a large-scale disaster such as an earthquake.

5 About Graduate
Student Life

Main Gate Guard Station:

4 Procedures forInternational Students

Emergency Phone Numbers:

3 Precautions

Heed the following and avoid causing fires at any cost:• Do not try to extinguish fire if the flames reach the ceiling;evacuate immediately. When evacuating, close all accessible
windows and doors to shut off smoke and air. Never re-enter thebuilding once you are outside.
• If evacuating in smoke, crawl or keep low, and cover your mouthand nose with wet towels or handkerchiefs to avoid inhaling
smoke.
• Do not use elevators.
• Be familiar with the several different evacuation routes available.

2 Academic andStudent Support

Please Follow the Guidelines Below:• Personal safety is the first concern. Take cover under a desk ortable until the tremors subside. Look out for things that might fallor topple over. Do not rush outside.
• If you are using any device that has an open flame, extinguish thedevice immediately.
• Stay calm and survey the situation. Aftershocks may set off
secondary fires and other damage may appear in response toaftershocks. Make certain that the place where you are is safe
before you decide whether to stay there or move to another location.
• If a fire starts, first inform the people around you in a loud voice
and check to be certain that you have an escape route. If you are
not in danger, use the fire extinguisher nearby to extinguish thefire; please also press the fire alarm button.
• Do not try to extinguish fire if the flames reach the ceiling; evacuate immediately. When evacuating, close all accessible
windows and doors to shut off smoke and air. Never re-enter thebuilding once you are outside.
• If evacuating in smoke, crawl or keep low, and cover your mouth andnose with wet towels or handkerchiefs to avoid inhaling smoke.
• Do not use elevators.
• Cooperate with students and others who are nearby. If you orothers near you are injured, do what you can to work together totake care of each other. Use the emergency telephone numberson the next page to request assistance.
• Follow directions provided in University announcements. Those
directions will be provided in several ways: first through the public
address system, and then in person from University staff members.
• If you need to evacuate, please move to the assembly areas
designated by the University. Whether or not you go home should
be decided carefully based on the availability of transportation, etc.
• If you are willing and able, please volunteer assistance to those
who need it.

1 Basic Information for
University Life

Guidelines for Action inCase of an Earthquake

Overview of the System
1. If an earthquake has a scale of Lower 6 or higher in your area,
the system will automatically send a safety confirmation email
to the contact information of the subject located where theearthquake has occurred.
2. Headquarters for disaster control at Sophia or offices in charge
may send messages to specific users (e.g., only students withthe ability to commute) manually through this system.
3. Safety confirmation of family members- You can exchange
messages among family members in the system if you registerthem (No involvement by Sophia).

Contents

Disaster Prevention

3-0 5

6 Where Should I
Seek Help?

54

55

Contents

1 Basic Information for
University Life

4

PROCEDURES FOR
INTERNATIONAL STUDENTS

2 Academic andStudent Support

3 Precautions
4 Procedures forInternational Students

5 About Graduate
Student Life6 Where Should I
Seek Help?
57
56

https://www.moj.go.jp/isa/applications/procedures/16-3.html

Documents Required for Extension of Period of Stay Under
the College Student Residence Status.
1. Application for Extension of Period of Stay(use form for College Student)
https://www.moj.go.jp/isa/applications/procedures/16-3-1.html

Residence Registration
Upon enrollment at the University, submit a copy of your Residence
Certificate issued by the ward office or municipal office. If there
is a change in residence status or period of stay, please submit
your updated Residence Card to the Center for Academic Affairs(Academic Records Section).

Note

https://www.moj.go.jp/isa/applications/procedures/nyuukokukanri10_00009.html

Please also submit a Notice of Change of Name and a copy of the
Residence Record to the Center for Academic Affairs (Academic
Records Section).
58

6 Where Should I
Seek Help?

In Case of Changes in the Residence Card Information
If there are any changes in nationality, name, etc., notify the
Regional Immigration Bureau within 14 days. Bring your passport,
photo, and residence card with you. For more information, pleasecheck the official website of the Immigration Bureau.

*All documents must be issued within
the past three months.
*The photo must be taken within the past
three months.
*For documents not in Japanese, pleaseattach a Japanese translation.
*When you have received a new Residence Card with an extended period ofstay, please submit it to the Center for
Academic Affairs (Academic Records
Section). Failure to do so may result inthe suspension of your Loyola ID card,
scholarship benefits, or other inconveniences that may disrupt your studies.

5 About Graduate
Student Life

*Complete the application for Extensionof Period of Stay “For applicant, part 1-3”.
The above document 1 “For organization,
part 1-2” must be completed by the Academic Records Section. The issuing fee
is 200 yen; processing will take threebusiness days. Submit your applications
to the Immigration Bureau well in advanceof the deadline. If you have any inquiries,
contact the Center for Academic Affairs(Academic Records Section).
*
6 and 7 listed above can be obtained
through the automated certificate issuing machine on campus (Building 2, 4thfloor). (Fees are charged for issuanceand Student ID Card is required)

4 Procedures forInternational Students

In Case of a Change of Address
If you are moving out, notify the ward office or municipal officenear your home and complete the move out procedure of yourold address to receive a move-out certificate. Bring the move-out
certificate and your residence card to the ward office or municipal
office of your new residence within 14 days from the day of moving
in, and complete the necessary resident registration. Also, notify
the post office of change of address. When you have completed
all procedures, change your registered address on Loyola from the
Changes of Student Address tab and then receive a new Enrollment
Sticker at the Center for Academic Affairs (Academic Records
Section) (Enrollment Sticker will not be issued to research, or nonmatriculated students.)

3 Precautions

2. Photo (paste on application form)
3. Passport
4. R esidence Card
5. S
 tudent ID Card
6. C
 ertificate of Enrollment
7. Transcript (not applicable to Research Students)
8. I n case of a Research Student, Certificate of Enrollment
and copy of Result of Course Registration
9. Handling fee (4,000 yen)
10. O ther documents (as required by Immigration Bureau;
proof for financial support may be required)

2 Academic andStudent Support

Obtaining a Residence Card
A residence card is issued to mid to long-term residents in Japan,
in connection with permissions of landing, change of statusof residence, and extension of period of stay. New students
arriving in Japan for the first time will receive landing permission
stamps on their passports and obtain a residence card at Narita
International Airport, Haneda Airport, Chubu International
Airport or Kansai International Airport. When arriving at the otherports of entry, the landing permission stamp will be applied and“Residence Card to be issued” will be noted on their passports.
The residence card will be sent from the Regional Immigration
Bureau to the residence address after you register at the nearest
ward office or municipal office.

You must apply for the Extension of Period of Stay before theexpiration date of residence card. You can start the applicationfor extension at the Immigration Bureau three months prior to
the date of expiration, but no later than 14 days before. The
number of days required for the extension is usually two
weeks to one month. Please keep in mind that it may takelonger in March or April. When the extension of period of stayis permitted, a new residence card will be issued.
Ministry of Justice: Application for Extension of Period of Stay.

1 Basic Information for
University Life

Residence Card

Extension of
Period of Stay

Contents

Status of Residence

4- 0 159

If you are accepted to Sophia University as a degree student, nondegree student, exchange student or research student, you arequalified to apply for the status of residence College Student at the
Immigration Bureau. If you have the status of “Temporary Visitor”
or “Designated Activities”, you must change the status to College
Student. Strict criteria are set for the College Student Visa (nondegree, exchange and research students); they must register for 10hours or more courses per week, one hour being 60 minutes. Please
pay special attention to the total of registration hours.

Part-time Jobs

Application form for Change of Status of Residence(use form for College Student)
https://www.moj.go.jp/isa/applications/procedures/16-2-1.html

In Case of Leave ofAbsence or Withdraw
From University

If you have a College Student status of residence and take aleave of absence or withdraw from the University, your status ofresidence will be revoked.

When the permission is granted, you will receive a notice fromthe Immigration Bureau by post. Please go to the immigration
office to finish the procedure before the designated date.

Medical Cost Subsidy forInternational Students

International students staying in Japan for three months ormore are required to affiliate with the Japanese National Health
Insurance. The local ward or municipal office of your residence
region will handle the procedures. The insurance fees aredifferent depending on the ward or city; you may request to havea reduction if your income is below a certain amount. For more
information, please inquire directly at ward or municipal offices.
Those insured by the National Health Insurance system only
have to bear 30% of the medical expenses for any treatment
at clinics or hospitals (Expenses for medical treatment notcovered by the insurance must be paid in full).

Tokyo Medical Institution
Information Service

Medical institution information(in Japanese, English, Chinese, and Korean) :https://www.moj.go.jp/isa/about/region/tokyo/index.html

Tokyo Metropolitan Government
Pharmacy Information System

60

www.himawari.metro.tokyo.jp/qq13/qqport/tomintop/

TEL | 03-5285-8181 (9:00-20:00)

6 Where Should I
Seek Help?

National Health
Insurance

5 About Graduate
Student Life

Office for the Status of ResidenceTokyo Regional Immigration Bureau
Address 5-5-30, Konan, Minato-ku, Tokyo, 108-8255
Tel
0570-034259
Hours
9:00–16:00 (Monday-Friday)
Services	Permission for extension of period of stay, changeof status of residence, permission to engage inactivity other than that permitted under the status ofresidence previously granted, change of information
on Residence Card, reissuance of Residence Card,
General Information, etc.
Other link	Tokyo Immigration Information Center

4- 0 3

4 Procedures forInternational Students

Temporarily Leaving Japan
If you leave Japan temporarily but will re-enter within a year (Ifthe period of stay expires in less than a year after temporary
departure, then re-enter before the expiration date), you will most
likely not need a re-entry permit. Please be sure to present your
Residence Card at departure.

3 Precautions

Re-entry Permit

1. Application form provided at the Immigration Bureau
2. Passport
3. Residence Card
4. Student ID Card

2 Academic andStudent Support

For more information on the application procedures and documents
required, please refer to the section for extension of period of stay.

If you have a student visa and wish to engage in a part-timejob, you must obtain permission to work part-time from the
Immigration Services Agency of Japan. A student visa holder
with the permission may work up to 28 hours per week (8 hours
a day during a long vacation), excluding jobs which may affectone's dignity and morals. To obtain permission, the following
douments must be submitted to the immigration office:1 Basic Information for
University Life

Part-time Jobs

4- 0 2

Contents

Change of Status ofResidence61

Contents

1 Basic Information for
University Life
2 Academic andStudent Support

3 Precautions
4 Procedures forInternational Students

5 About Graduate
Student Life

5

ABOUT GR ADUATESTUDENT LIFE

6 Where Should I
Seek Help?
63

All application requirements and procedures will be posted on the
Loyola Bulletin Board (Advanced Search > Category1 "Student
life" > Category2 "Scholarship"). If you wish to apply, be sure
to submit your completed application by the specified deadline.
Please contact the Center for Student Affairs (03-3238-3523) for
any questions and inquiries.

Research Activity
Support/Research Grant

Research Support Programs for Graduate School Students
Sophia University has a number of programs and initiatives
to support graduate school students. For details on the latest
program offerings, grant support amount, application procedure,
etc., check the Research Promotion Bulletin Board on Loyola.

Other Research Grants
To apply for research grants offered by foundations, privatecompanies, and public institutions, please refer to the University
Bulletin Board under Research Promotion on Loyola.

For short-term overseas travel of less than three months in length(for research such as attending a conference or conducting
fieldwork, etc.) register your travel information via the websiteof the Ministry of Foreign Affairs (MOFA), “Tabi-Reji” (Overseas
Travel Registration website) and receive useful safety information
for your specific travel destination.
64

6 Where Should I
Seek Help?

2. Preparations Before Travel
Register with the Ministry of Foreign Affairs
For Japanese citizens staying overseas for over 3 months, registration at a local Japanese embassy/consulate is mandatory. Submit theform online as soon as you arrive on site. (www.ezairyu.mofa.go.jp/RRnet)*International students are advised to check the travel advisory/alerts issued by your county for safety information, and complete
the necessary procedures required by your country for traveling/staying abroad.

5 About Graduate
Student Life

JSPS Research Fellowship for Young Scientists
Awarded to outstanding young researchers, these fellowships
offer awarded students an opportunity to focus on a freely chosen
research topic based on their own innovative ideas in order tofoster and secure excellent researchers.
For details, please check the JSPS website (www.jsps.go.jp/
english/index.html). Please check the schedule of the on-campus
seminar and application procedures on the Research Promotion
Bulletin Board on Loyola.

4 Procedures forInternational Students

Consult With Your Graduate Program Supervisor in Advance
Consult with your graduate program director and your supervisor
when planning a research trip overseas and make an alternative planin the case that your plan includes the Infecion Alert Level 2 or higher
destination.
For travel during a leave of absence, write your destinations on
the Request for Leave of Absence form, and also consult withyour graduate program director/supervisor (for questions on
the submission of a Request for Leave of Absence, contact the
Academic Records Section of the Center for Academic Affairs).

The government, government-affiliated firms, and private organizations offer various research incentives and grant systems tofund graduate students in their research studies. If you would liketo apply for one of these programs, please contact the Center for
Research Promotion and Support (03-3238-3173).

3 Precautions*Sophia uses the MOFA guidelines as a criterion for deciding
where to conduct University programs, and only conducts the
programs in areas with warning level below level 1 (Exercise
caution). The University does not permit students to travel to theareas designated level 2 or above (Avoid non-essential travels).
As a member of the Sophia community, keep this in mind, andrefer to the websites when planning to travel. Safety situationsin other countries and travel advisory information may change
without notice; make sure to check for updates throughout yourtravel planning.

2 Academic andStudent Support

The University offers financial support to students in need, as wellas grants for students with academic excellence. A scholarship
handbook is available at the Center for Student Affairs or on the
University website.
Please see the following website for more details.
Home > Scholarships > Scholarship Information
https://piloti.sophia.ac.jp/eng/scholarships1/scholarship_e0001/

1. Check Safety Information and Plan Your Travel
Check the Travel Advisories
It is essential to check the safety status of your destination prior
to your travel. Before planning your overseas research travel
and educational activities (e.g., participation in an internship),visit the Ministry of Foreign Affairs (MOFA) website for overseas
travel information (www.anzen.mofa.go.jp/) and the Ministry of
Health, Labor, and Welfare website (www.forth.go.jp/). Updated
information about travel safety and other issues related tooverseas travel is provided.

1 Basic Information for
University Life

Financial Support(Scholarships)

Safety and Crisis
Management During
Overseas Research
Activities

Contents

About Graduate Student Life

5

65

Employment andCareer Support

TEL | 03-3238-3581
Email | career-co@sophia.ac.jp

2 Academic andStudent Support

2. Career Opportunities for Master's Course Graduates
The process of securing employment at private companies formaster’s students is not much different from that of undergraduate students. Please make use of the information provided
by the Career Center in addition to the comprehensive guidance
seminars that are available to students in their freshmen year andbeyond. Individual consultations are also available; please feel
free to contact or visit us.

*Students participating in short-term overseas travel for
educational and research activities (e.g., participation inacademic conferences, fieldwork and research approved by yourgraduate program) are also required to purchase the Universitydesignated Insurance and Crisis Management Service.
Contact the Center for Global Education and Discovery one
month before travel for details. Keep in mind that medical
treatments and rescue fees abroad are costly, so students arestrongly recommended to invest in insurance that has sufficient
coverage for personal travel.

1 Basic Information for
University Life

Sophia University requires all students who submit a request
for study abroad or for travel abroad including short-term trips*
to purchase the University-designated Overseas Travel Support
Program (Sophia Overseas Travel Insurance and Crisis Management
Service).

1. Career Center
The Career Center provides support for students in their exploration of career options and in the job hunting process. If you
wish to ask any career-related questions, please contact or visit
the Career Center (Building 2, 1st floor).

Contents

Purchase Travel Insurance (University-designated Overseas
Travel Support Program)
For overseas travel, students are required to purchase theinternational travel insurance before departure.

For More Information
Loyola > Career Center > Web Career Center
date information of events.
X(formerly Twitter)/Instagram: @Sophia_Career
LINE: @sophia_line

3. During Your Travel
In regions with poor network access (e.g., rural towns andmountainous terrain), it is important to secure reliablecommunication means, such as roaming mobile phones. Network
may be restricted in some regions, so check the available
communication methods at your destination before departure. In
addition, there are risks of unexpected terrorism or accidents aswell as outbreaks of infectious diseases in this rapidly changing
world. Make sure you attend the Crisis Management Orientationfor overseas travel held on campus during the semester andacquire necessary knowledge to formulate action and safety
management plans while keeping your safety the highest priority.

3 Precautions

Please check our official X(formerly Twitter), LINE, and Instagram accounts for up-to-

TEL:03-3238-3581
Email: career-co@sophia.ac.jp

4 Procedures forInternational Students
5 About Graduate
Student Life6 Where Should I
Seek Help?

66

67

Contents
2 Academic andStudent Support

3 Precautions
4 Procedures forInternational Students

5 About Graduate
Student Life6 Where Should I
Seek Help?
69
68

1 Basic Information for
University Life

6WHERE SHOULD ISEEK HELP?

Student Life

Center for Academic Affairs(Academic Records Section)

Bldg. 2, 1F

p.26

I wish to change the department

Center for Academic Affairs(Academic Records Section)

Bldg. 2, 1F

p.27

I wish to acquire a teaching licence or
curator certificate

Center for Teaching andCurator Credentials

Bldg. 2, 2F–

I want to study abroad.
I wish to learn about travel insurance
and safety management measureswhile abroad.

Center for Global Education andDiscovery

Bldg. 2, 1F

I wish to pursue graduate studies at
Sophia University

Admissions Office

Bldg. 12, 1F–

I wish to buy a student commuter pass
to go to training sessions

Center for Student Affairs*Students of the Nursing
Department are advised to go to
the Office of Mejiro Seibo Campus(Bldg. 1, 1F)

Bldg. 2, 1F

p.23

I want to know about internshipprograms, job search activities andcareer programs that freshmen canalso participate in

Career Center

Bldg. 2, 1F

p.36

I wish to use accommodation
facilities such as Hadano Seminar
House, Kawaguchiko Heim, Lodges(Yatsugatake • Hodaigi) for seminars

Sophia Campus Support Co., Ltd.

Bldg. 13, 2F

p.17

I wish to seek advice for my studies

Center for Academic Affairs,
Center for Student Affairs, orDepartment faculty member

Bldg. 2, 1F

I want to learn more about the useof campus computers/email/Wi-fi/
Moodle, etc. as well as ICT services (e.g.,
Zoom, etc.)

ICT Office

Bldg. 2, 3F

I am having problems with the
University’s network, software, etc.
and would like someone to help me

ICT Officep.32

Bldg. 2, 1F

p.28

I would like to receive my Certificate
of Attendance, my transcript, andvarious other certificates

Automated certificate issuingmachineBldg. 2, 4F
Mejiro Seibo
CampusBldg. 1, 1F)

p.23

I want to know about tuition fee bills
and payment deadlines

Center for Academic Affairs(Tuition and Fees)

Bldg. 2, 1F

p.25

I want to know about scholarships

Center for Student Affairs

Bldg. 2, 1F

p.36

There was a sudden change in myfinancial circumstances

Center for Student Affairs

Bldg. 2, 1F

p.36

I want to receive advice on medical
checkups and health care

Health and Wellbeing Center
Health Services

Hoffmann Hall,
2F

p.19.21

I was injured on campus (in class, at
extracurricular activities)

Center for Student Affairs
Health and Wellbeing Center
Health Services* Students of the Nursing
Department are advised to go
to the Office of Mejiro Seibo
Campus (Bldg. 1, 1F)

Bldg. 2, 1F
p.19
Hoffmann Hall, 2F
Office of Mejiro
Seibo Campus(Bldg. 1, 1F)

I want to talk with someone about
my struggles

Counseling Services

Bldg. 10, 3F

p.21

I want a referral to a hospital or clinic

Health and Wellbeing Center
Health Services

Hoffmann Hall,
2F

p.19.21

I want to call an ambulanceon campus

Main Gate Guard Station
Health and Wellbeing Center
Health Services

Main Gate
p.44
Hoffmann Hall, 2F

I want to make photocopies on campus −p.12

Bldg. 2, 1F

p.17

I want to receive advice onapartments and condominiums

Sophia Campus Support Co., Ltd. Bldg. 13, 2F

p.17

I want to take on a part-time job

Center for Student Affairs

Bldg. 2, 1F

p.12

I wish to use the nursery

Center for Student Affairs

Bldg. 2, 1F

p.12

Bldg. 2, 1F

p.12

I want information on
Sophia Dormitories–*Check the “User Guide”of the ICT Officewebsite for more information on network
failures and troubleshooting
https://ccweb.cc.sophia.ac.jp/en/

Bldg. 2, 3F–*Check the “User Guide”of the ICT Officewebsite for more information on network
failures and troubleshooting
https://ccweb.cc.sophia.ac.jp/en/

Center for Student Affairs
Sophia University WEB PILOTI>Housing>Sophia Domitories

I want to learn about the Catholic Church, Catholic Jesuit Centeror participate in the Catholic Mass
70

Central Library, p.16
Bldg. 2, HoffmannHall, etc.

6 Where Should I
Seek Help?

I wish to take leave of absence orwithdraw from university

Center for Academic Affairs(Academic Records Section)

5 About Graduate
Student LifePage

I want to register or change myaddress, guarantor, or otherpersonal information

4 Procedures forInternational Students

LocationPage

3 Precautions

OfficeLocation

2 Academic andStudent Support

Concerns

Office1 Basic Information for
University Life

Studies and Careers

Concerns

Contents

Where Should I Seek Help?

671

I want to use the illustration ofSophian-kun or University logo

Center for Student Affairs

Bldg. 2, 1F

p.12

I have lost an item or picked up
someone’s misplaced belongings

Office of Environment andFacility Management Bureau ofGeneral Affairs
Office of Mejiro Seibo Campus

Bldg. 2, 1F
Main Gate
Guard Station

p.12

Center for Student Affairs
Office of Mejiro Seibo Campus(Bldg. 1, 1F)

Bldg. 2, 1F

p.43

OfficeLocation

Page

Center for Student Affairs

Bldg. 2, 1F

p.38

Bldg. 2, 1F

p.38

Bldg. 2, 1F

p.38

Concerns

OfficeLocation

I want to eat and drink at a discounted With your Student ID card, you
can receive a 10% discount onrate near the University

Page

–

–

Bldg. 6, 6F–

your purchase at Saint Marc Café
(Yotsuya Station)

I want to know about the Sophia
Alumni Association

Alumni Association Office

My belongings were stolen

2 Academic andStudent Support(Open 9:00–17:00 on weekdays. Inquiries
by phone are not accepted. Please bringyour ID to claim lost items. Please also
note that items kept for one month will bediscarded. If you have discovered lost items,
please bring them to the Office ofEnvironment and Facility Management
Bureau of General Affairs or the Main Gate
Guard Station)

Extracurricular Activities
Concerns
I want to know about campus student
clubs and the ways to join

I want to know student club activity
rules and campus facilities available
to student clubs

Sophia University website > Campus
Life > Student Support > Extracurricular
Activities

Center for Student Affairs

I wish to go on a group tour.
(A group of eight or more students
led by a faculty member or staff are
eligible for the railway student group
discount at 50% off the basic
fare ticket)

Center for Student Affairs*Students of the Nursing
Department are advised to go
to the Office of Mejiro Seibo
Campus (Bldg. 1, 1F)

I want to visit exhibitions in a museum Office for Community &at a free or discounted rate
Alumni Relations

Bldg. 13, 6FContents of Whistleblowing Reports
The contents of a whistleblowing report shouldbe about any illegal act and the like pertaining tothe operational management of Sophia School
Corporation and the schools established by the
Corporation that have occurred or is about tooccur. However, the contents of a report should
not be for any fraudulent purpose, such as
obtaining fraudulent profits, causing damage toothers, making false information, or slanderingothers.

p.24

The Scope of Whistleblowers
Not only the faculty and staff members at
Sophia School Corporation, but also Sophia
University students can blow the whistle on
illegal acts.

–

Protection of Whistleblowers
Sophia School Corporation, following theWhistleblower Protection Act and any otherrelevant laws and regulations, promises that the
Corporation shall not give a whistleblower who
72

Method of Whistleblowing Reports
The reporting office is located in the Audit
Office (Kansa-shitsu) (Room #L-913, 9th floor ofCentral Library Building. 03-3238-4389).
Whistleblowing reports can be made through: (1)direct interview or phone call; (2) documentation(any style); and (3) an email hotline (email
address: koekitsuho110-co@sophia.ac.jp).
Whistleblowers may choose to stay anonymous.
The reporting office also accepts requests for
consultations before and/or after reporting.

6 Where Should I
Seek Help?

Sophia students who show their University
IDs or apply throgh the dedicated website
can use the following museums at a freeor discounted rate: The National Museumof Art, Tokyo National Museum, National
Museum of Nature and Science, Ancient
Orient Museum, Suzumoto Engeijo (Hall),Kioi Hall (Classical music, Japanesetraditional music), National Theatre,
National Engei Hall
and National Noh Theatre

Bldg. 2, 1F

Sophia School Corporation has established“Sophia School Corporation Whistleblowing
Regulations” to properly address the issuesof whistleblowing according to the following
procedures.

5 About Graduate
Student Life

Center for Student Affairs

is a Sophia University student disadvantageous
treatment in the school.

The Purpose of the Whistleblowing System
The purpose of the System is to maintain thesocial confidence of Sophia School Corporationand to ensure fairness and equity in operational
management through early discovery andcorrection of illegal acts pertaining to theoperational management of the Corporationand the schools established by the Corporation.
Injustice and improper conducts that violate theschool regulations are also included.

Sophia University website > Campus
Life > Student Support > Extracurricular
Activities

I want to know about volunteer
activities and the ways to participate

About Whistleblower Protection at
Sophia School Corporation

4 Procedures forInternational Students

Page

3 Precautions

Location

1 Basic Information for
University Life

OfficeContents

Concerns73

２０２４年１月１日現在
As January 1st,2024

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SOPHIANS' GUIDE 2024
Issued on April 1, 2024
Sophia University Center for Student Affairs
7-1 Kioicho, Chiyoda-ku, Tokyo 102-8554
03-3238-3525