International Private School
Inspection Report 2023-2024

Ministry of Education

The purpose of the Ministry of Education’s International Private School Inspection is to ascertain whether the
instruction in secondary school courses is being delivered in compliance with the Ministry of Education requirements.
The structure of the courses, the delivery of the curriculum expectations, the assessment and evaluation strategies
and the work of the students must be congruent with Ontario Schools, Kindergarten to Grade 12, Policy and Program
Requirements (OS K-12) 2016, Growing Success, 2010, Ontario Student Record (OSR) Guideline, 2020, Ontario
Student Transcript (OST) Manual 2013, curriculum documents and applicable Policy/Program Memoranda.
The Ministry of Education’s International Private School Inspection report is based on evidence gathered through thereview of pre-inspection materials and discussions with the principal and other school staff. Information is also
gathered through the review of students’ work and examination of school policies/procedures.
Update Form

School Information
Name of the School

School BSID #879061

Columbia International School (Japan)
Address
Unit Number

Street Number

153

City/Town

PO BoxStreet Name

MatsugoProvince

Tokorozowa

Country

Saitiama

Postal CodeJapan

359-0027

Website address

www.columbia-ca.co.jp
Telephone Number

Email Address

011-42-946-1911

principal@columbia-ca.co.jp

Skype Address

barriemccliggott✔

Mailing address is same as the above

Principal
Last NameFirst Name

Middle Initial

BarrieMcCliggott
Number of Credit Courses Taught
Grade 9Grade 10

Grade 11

Grade 12

Total Student Enrolment in Credit Courses
Grade 9Grade 10

Grade 11

Grade 12

NA

10

NA

24

9

18

9

21

Ontario Agent Details
Ontario Agent Name

Patrick Lee

Telephone Number

Email Address

416 493 1742
Address
Unit Number

deliaplee@hotmail.com
Street Number

40

City/Town

PO BoxStreet Name

Seneca Hill Drive
Province

WillowdaleON

Postal CodeM2J 2W4

School Description

Columbia International School is a K to12 school located west of Tokyo, Japan, in Saitiama. The school offers credit
courses to students in grade 10 to 12. As a majority of the students do not speak English as their first language, theschool places significant focus on meeting the needs of the ESL learners. The school has a community-orientated
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summer program. The school year (September to June) is comprised of four terms. The school was inspectedvirtually. The following courses were reviewed during the virtual inspection - ENG2D and PPL3O.
This is a new school and there was no previous inspection
Previous Inspection
1. Start Date of Previous Inspection (yyyy/mm/dd)
End Date of Previous Inspection (yyyy/mm/dd)

2023/02/27

Remove Date (‒)

2023/02/27

Inspecting Supervisory Officer
Last Name

Add Officer (+)

First Name

1. Sebbane

Remove Officer (‒)

Zineb

Add Date (+)

Current Inspection
1. Start Date of Current Inspection (yyyy/mm/dd)

End Date of Current Inspection (yyyy/mm/dd)

2024/02/26

2024/02/26

Inspecting Supervisory Officer
Last Name
1.

Remove Date (‒)

Add Officer (+)

First Name

SebbaneRemove Officer (‒)

Zineb

Add Date (+)

Section 1 – Follow-up From Previous Inspection Report
Issues - The following Issue(s) was/were identified in the previous inspection report:
Issue(s) from Previous Report

StatusCurrent Comments

Recommendations - The following Recommendation(s) was/were identified in the previous inspection report:
Recommendations(s) from Previous Report

3.5. It is recommended that the principal continue toensure teachers use triangulation for evaluation
purposes, in particular, on the development of pertinent
tools that properly document graded observations andconversations.
3.6. It is recommended that the principal continue toensure that course content is reviewed to include clear
learning goals and success criteria that the student canuse from the start of a unit/lesson. Learning goals arebrief statements that describe, for students, what theyshould know, understand, and be able to do by the endof a period of instruction (e.g., a lesson, a cycle oflearning, a unit, a course). They represent a subset orcluster of knowledge and skills that students must
master in order to successfully achieve the overall
expectations.
3.6.1. It is recommended that the principal continue
working with teachers to ensure that success criteria
are clearly articulated and that students can use themto assess their own learning. It is recommended toensure the use of success criteria to describe learningand the development and the use of assessment tools,
such as rubrics and checklists. This will lead to effective
strategies that enhance student learning.
3.6.2. It is recommended that the principal continue towork with all teachers to ensure self and peer
assessment be used to guide and provide opportunities
for students to monitor and critically reflect on theirlearning and identify next steps.

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StatusAddressed✔ Not Addressed
Does Not Apply

Current Comments

See Section 3, issue # 5.

See Section 3, issue # 6.

Addressed✔ Not Addressed
Does Not Apply

See Section 3, issue # 6.1.

✔

✔

Addressed
Not Addressed
Does Not Apply

Addressed
Not Addressed
Does Not Apply

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Section 2 – School Policies, Practices and Procedures
Criteria
1. School Course Calendar
The School Course Calendar contains complete, detailed, accurate, and up-to-date information about diploma requirements
and the programs and courses offered by the school.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
2. Community Involvement
The school establishes a procedure for completing the community involvement requirement.
Compliance
✔ Yes
No
N/A
Ministry Recommendation✔ No
Yes
2.1. Students are provided with information and forms about the activities that are approved and the activities that are ineligible.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
N/AMinistry Recommendation✔ No
Yes
2.2. The school indicates on the Ontario Student Transcript (OST) that the student has completed the community involvement
requirement.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
N/AMinistry Recommendation✔ No
Yes
3. Ontario Secondary School Literacy Requirement
The school establishes a procedure for the Ontario Secondary School Literacy Test (OSSLT) to include, if applicable,
accommodations, deferrals and exemptions.
Compliance
✔ Yes
No
N/A
Ministry Recommendation✔ No
Yes
3.1. The school establishes a procedure for offering the Ontario Secondary School Literacy Course (OSSLC).
Compliance
✔ Yes
No
N/A
Ministry Recommendation✔ No
Yes
3.2. The school records the completion of the Provincial Secondary School Literacy Requirement on the Ontario Student
Transcript (OST).
Compliance
✔ Yes
No
N/A
Ministry Recommendation✔ No
Yes
4. Substitutions
There is an established procedure for the substitution of compulsory courses.
Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
4.1. There is appropriate documentation in the Ontario Student Record (OSR) for substitutions of compulsory courses.
Compliance✔ N/A
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Implementation
All or Most of the Time

Sometimes

Seldom or Not at All

4.2. Substitutions are indicated with an "x" on the Ontario Student Transcript (OST).
Compliance✔ N/A
Implementation
All or Most of the Time
Sometimes
Seldom or Not at All
5. Reach Ahead Credits
There is an established procedure for the supervision of elementary students who take secondary “reach ahead” courses.
Compliance
✔ N/A
Yes
No
6. Prerequisite
There is an established procedure for waiving prerequisites.
Compliance
✔ Yes
No
N/A
Ministry Recommendation✔ No
Yes
6.1. There is appropriate documentation in the Ontario Student Record (OSR) when prerequisites are waived.
Compliance✔ N/A
Implementation
All or Most of the Time
Sometimes
Seldom or Not at All
7. Attendance
There is an established policy regarding student attendance.
Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
7.1. There is an established procedure for recording student absences.
Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
8. PLAR
There is an established procedure for awarding credit equivalencies.
Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
8.1. There is a copy of the equivalency assessment in the Ontario Student Record (OSR).
Compliance
N/A
Implementation✔ All or Most of the Time
Ministry Recommendation
✔ No
Yes

Sometimes

Seldom or Not at All

8.2. There is an established procedure for students who wish to challenge courses.
Compliance
✔ Yes

No
N/A
Ministry Recommendation✔ No
Yes
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8.3. There is documentation of the challenge process in the Ontario Student Record (OSR).
Compliance✔ N/A

Implementation
All or Most of the Time
Sometimes
Seldom or Not at All
9. Cooperative Education
Cooperative education and work experience programs are developed and implemented in accordance with ministry policy
stated in the Ontario Curriculum, Grades 11 and 12: Cooperative Education, 2018.
Compliance
✔ N/A
Yes
No
Implementation
All or Most of the Time
Sometimes
Seldom or Not at All
10. Courses Earned Through Other Means (Alternative Ways of Earning Credits). There is an established procedure for courses
earned through the Independent Learning Centre.
Compliance
✔ N/A
Yes
No
10.2. Records for independent study and/or private study show evidence that student work is assessed and evaluated according
to the overall curriculum expectations.
Compliance✔ N/A
Implementation
All or Most of the Time
Sometimes
Seldom or Not at All
10.3. Records for independent study and/or private study show evidence that the scheduled instructional time for courses
corresponds to the Outlines of Courses of Study.
Compliance✔ N/A

Implementation
All or Most of the Time
Sometimes
Seldom or Not at All
11. Outlines of Courses of Study
Outlines of the Courses of Study include at least the information as per OS 5.3.2.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
11.1. The school retains on file up-to-date copies of the outlines of all of courses of study for courses offered at the school.
Implementation✔ All or Most of the Time
Ministry Recommendation
✔ No
Yes

Sometimes

Seldom or Not at All

11.2. Outlines of Courses of Study are available at the school for parents and students to examine.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
12. Music CertificatesMusic Certificates accepted for credit are on file.
Compliance
✔ N/A
Yes
No
13. Hours for Credits
All full-credit courses are scheduled for a minimum of 110 hours and all half-credit courses are scheduled for a minimum of 55
hours as documented on the school's timetable.
Compliance
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No
Ministry Recommendation✔ No
Yes
14. Locally Developed Courses
There is documentation of Ministry of Education approval of locally developed courses.
Compliance
✔ N/A
Yes
No
15. On-line Graduation Requirement
The school has established a process to address the online graduation requirement outlined in Policy/Program Memorandum 167.
Compliance
✔

Yes

No

Ministry Recommendation
Yes

✔ No

15.1. The school has documented the opt out process for the on-line graduation requirement in the school’s course calendar. In the case thatall students are exempted, the rationale for the exemption is included.
Compliance
✔ Yes

No

Ministry Recommendation
Yes

✔ No

15.2. There is appropriate documentation of the exemption in each students’ Ontario Student Record (OSR). In the case that all students are
exempted, the rationale for the exemption is included.
Compliance
✔ Yes

No

N/A

Ministry Recommendation
Yes

✔

No

Section 3 – Classroom Evidence: Instruction of Curriculum Expectations, Assessment and Evaluation ofStudent Achievement

1. All curriculum expectations set out in the curriculum policy documents are accounted for in instruction through lesson/unit
planning (Growing Success, 2010, page 38).
Implementation
All or Most of the Time ✔ Sometimes
Seldom or Not at All
Issues*3.1. Curriculum expectations set out in the curriculum policy documents were not consistently accounted for in
instruction through lesson planning.
Required Resolutions*3.1. The principal will ensure that lesson/unit plans are developed for the course of study. These plans are to reflect
the expectations outlined in the provincial curriculum documents. The principal will also monitor the course delivery
to ensure that teaching/learning materials and strategies are used to target the course expectations.

2. Evaluation focuses on students’ achievement of the overall expectations. A student’s achievement of the overall expectations
is evaluated on the basis of his/her achievement of related specific expectations (Growing Success, 2010, page 38).
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
3. Student learning is assessed and evaluated in a balanced manner with respect to the four categories of the achievement chart(Growing Success, 2010, page 17).
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
4. Evaluation is based on assessment of learning that provides evidence of student achievement at strategic times throughout
the course (Growing Success, 2010, page 38).
Implementation
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Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
5. Evidence of student achievement for evaluation is collected over time from three different sources - observations,conversations, and student products. This evidence is taken into account when determining the final grade (Growing Success,
2010, page 39).
Implementation
All or Most of the Time ✔ Sometimes
Seldom or Not at All
Issues*3.5. There was some evidence that observations and conversations are used for evaluative purposes.
Required Resolutions*3.5. The principal will ensure that teachers are collecting evidence for evaluations from conversations andobservations, and evidence will be found in teacher records and students portfolios.
6. Learning goals are clearly articulated and linked to success criteria (Growing Success, 2010, pages 28, 29 and 33).
Implementation
All or Most of the Time
Issues*✔

Sometimes

Seldom or Not at All

3.6. There was no evidence of the use of learning goals that are stated in student friendly language and clearly
linked to curriculum expectations.
Required Resolutions*3.6. The principal will ensure that course content is reviewed to include clear learning goals and success criteriathat the student can use from the start of a unit/lesson.
6.1. The success criteria are used to develop an assessment tool, such as a checklist, a rubric, or an exit card, etc. (Growing
Success, 2010, pages 28, 29 and 33).
Implementation
All or Most of the Time ✔ Sometimes
Seldom or Not at All
Issues*3.6.1. The success criteria are not used to develop assessment tools such as checklists or rubrics.
Required Resolutions*3.6.1. The principal will ensure, in all courses, that teachers are using success criteria to develop assessment tools.
Teachers must ensure success criteria are clearly articulated and that students can use them to assess their own
work.

6.2 Assessment ‘for’ learning and assessment ‘as’ learning supports students in their understanding of how their work meets the
success criteria.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
7. Assessment, evaluation, and reporting are ongoing, varied in nature, administered over a period of time to provide multiple
opportunities for students to demonstrate the full range of their learning (Growing Success, 2010, page 6).
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
8. To the extent possible, the evaluation of learning skills and work habits, apart from any that may be included as part of acurriculum expectation, in a subject or course, are not considered in the determination of a student’s grades (Growing Success,
2010, pages 10 and 45).
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
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Ministry Recommendation✔ No
Yes
9. 70 % of the final grade is based on evaluation conducted throughout the course, reflecting the student’s most consistent level ofachievement throughout the course with special consideration given to more recent evidence of achievement (Growing Success,
2010, page 41).
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
10. 30% of the final grade is based on a final evaluation administered at or toward the end of the course (Growing Success, 2010,
page 41).
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
11. 30 % of the grade (final evaluation) is based on evidence from one or a combination of the following: an examination, aperformance, an essay, and/or another method of evaluation suitable to the course content (Growing Success, 2010, page 41).
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
12. The final evaluation allows the student an opportunity to demonstrate comprehensive achievement of the overall expectations
for the course (Growing Success, 2010, page 41).
Implementation
All or Most of the Time ✔ Sometimes
Seldom or Not at All
Issues*3.12. The final evaluation in ENG2D did not allow the student an opportunity to demonstrate comprehensive
achievement of the overall expectations. There was no oral component in the final evaluation of ENG2D.
Required Resolutions*3.12. The principal will review all final evaluations to ensure that the student is allowed an opportunity todemonstrate comprehensive achievement of the overall expectations for the course and that all overall
expectations have been covered.
13. The school’s policies relating to “Cheating and Plagiarism” are in compliance with Growing Success, 2010, pages 42 and 43.

Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
14. The school’s policies relating to “Late and Missed Assignments” are in compliance with Growing Success, 2010, page 44.

Compliance✔ Yes
No
Ministry Recommendation
✔ No
Yes

Section 4 – School Record Keeping: Ontario Student Record (OSR)
1. The school has a policy on the establishment, maintenance, retention, transfer and disposal of a record in compliance with theOntario Student Record (OSR) Guideline, 2020.
Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
2. The school holds the Ontario Student Record (OSR).
Compliance✔ Yes
No
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Ministry Recommendation✔ No
Yes
3. The materials in the Ontario Student Record (OSR) are collected and stored in accordance with the policies in the Ontario
Student Record (OSR) Guideline, 2020 and the policies established by the school.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
4. The security of the Ontario Student Record (OSR) is ensured.
Implementation✔ All or Most of the Time
Ministry Recommendation
✔ No
Yes

Sometimes

Seldom or Not at All

5. Information is recorded correctly on all sections of the Ontario Student Record (OSR) folder.
Implementation✔ All or Most of the Time
Ministry Recommendation
✔ No
Yes

Sometimes

Seldom or Not at All

6. A report card is filed in the Ontario Student Record (OSR) folder for each student who has been enrolled in the school.
Implementation✔ All or Most of the Time
Ministry Recommendation
✔ No
Yes

Sometimes

Seldom or Not at All

7. When a Documentation File is required it is kept in the Ontario Student Record (OSR) folder.
Implementation✔ All or Most of the Time
Ministry Recommendation
✔ No
Yes

Sometimes

Seldom or Not at All

8. The office index cards are maintained.
Implementation✔ All or Most of the Time
Sometimes
Seldom or Not at All
Ministry Recommendation✔ No
Yes
9. Where the school maintains the Ontario Student Record (OSR), the school initiates, maintains, issues, and stores an Ontario
Student Transcript (OST) for every student enrolled in accordance with the Ontario Student Transcript (OST) Manual, 2013.
Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
10. The Ontario Student Transcript (OST) is a cumulative and continuous record of a student’s completion of courses.
Compliance✔ Yes
No
Ministry Recommendation✔ No
Yes
11. A hard copy of the Ontario Student Transcript (OST) for every student who has retired or graduated is filed in the Ontario
Student Record (OSR).
Compliance
✔ Yes
No
N/A
Ministry Recommendation
✔ No
Yes

Section 5 – Schools offering On-line Credits
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Does the school offer on-line courses or on-line instruction ?
✔ No
N/A (on-line course not inspected)
Yes

Section 6 – Statistical Reporting
The school has submitted all required statistical data as per the legislative requirement under 16(5) of the Education Act.
✔

Addressed

Not Addressed

Not Applicable

Authorization to Grant Credits
The principal has authority to grant credits for this school

✔ Yes

No

Next Inspection
Based on the evidence from this inspection, the next inspection is scheduled for:✔

Next School Year: 2024-2025

Section 7 – School Compliance with Selected Sections of the Agreement with the Ministry of Education
1. Has the school made any significant changes for the current school year.
✔ No
Yes
Ministry Recommendation
✔ No
Yes

2. Does the Principal hold principal qualifications valid in Ontario?
✔ Yes

No
Ministry Recommendation✔ No
Yes
3. Do at least 80% of the teachers teaching credit courses hold Ontario certificates of qualification?
✔ Yes

No
Ministry Recommendation✔ No
Yes
4. Is the school using textbooks and other learning materials approved by the Ministry of Education for use in Ontario?
✔ Yes
No
Ministry Recommendation
✔ No
Yes

Section 8 – Summary of Inspection
Issue(s)Resolutions

3.1. Curriculum expectations set out in the curriculum
policy documents were not consistently accounted for in
instruction through lesson planning.

3.1. The principal will ensure that lesson/unit plans aredeveloped for the course of study. These plans are toreflect the expectations outlined in the provincial
curriculum documents. The principal will also monitor thecourse delivery to ensure that teaching/learning materials
and strategies are used to target the course expectations.
3.5. The principal will ensure that teachers are collecting
evidence for evaluations from conversations andobservations, and evidence will be found in teacher
records and students portfolios.
3.6. The principal will ensure that course content isreviewed to include clear learning goals and successcriteria that the student can use from the start of a unit/
lesson.
3.6.1. The principal will ensure, in all courses, thatteachers are using success criteria to develop
assessment tools. Teachers must ensure success criteria
are clearly articulated and that students can use them toassess their own work.
3.12. The principal will review all final evaluations toensure that the student is allowed an opportunity to

3.5. There was some evidence that observations andconversations are used for evaluative purposes.
3.6. There was no evidence of the use of learning goals
that are stated in student friendly language and clearly
linked to curriculum expectations.
3.6.1. The success criteria are not used to develop
assessment tools such as checklists or rubrics.

3.12. The final evaluation in ENG2D did not allow thestudent an opportunity to demonstrate comprehensive
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Issue(s)achievement of the overall expectations. There was nooral component in the final evaluation of ENG2D.

Resolutions

demonstrate comprehensive achievement of the overall
expectations for the course and that all overall
expectations have been covered.

Recommendations
Signature
Inspector's Last Name

Inspector's First Name

Sebbane

Zineb
Date of the Report (yyyy/mm/dd)

Signature

2024/02/27

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