○Hiroshima University By-Laws Regarding Management of the Student ID Card
(April 1, 2004 Approved by the Vice President (Education/Students))
Hiroshima University By-Laws Regarding Management of the Student ID Card
Purpose:
Article 1. These By-Laws prescribe matters necessary to the management of student ID
cards, based on the stipulations in Article 2, Paragraph 2 of Hiroshima University
Regulations Regarding Student Life (April 1, 2004 Regulation No. 15).
Issuance:
Article 2. Upon admission, school transfer, or department transfer, or when the term ofvalidity is passed, a student must be issued a predetermined student ID card (AppendedForm) in the school, graduate school, or the basic organizations for the delivery of intergraduate school programs of enrollment, and must always carry it on his/her person.
Article 3. The student ID card will not be recognized as valid without a photo of thecardholder that conforms to a standards specified by This University.
Term of Validity:
Article 4. The term of validity for a student ID card shall be from the day of issuance until
the last day of the term of study prescribed in Article 4 of Hiroshima University General
Provisions (April 1, 2004 Regulation No. 2; hereafter, General Provisions) in the case ofa school, and until the last day of the standard term of study prescribed in Article 6 toArticle 9 of the Hiroshima University Graduate School Regulations (January 15, 2008
Regulation No. 2; hereafter Graduate School Regulations) in the case of a graduate
school or the basic organizations for the delivery of inter-graduate school programs.
(2) The term of validity for a student ID card issued after the term of validity stipulated in
the preceding paragraph has passed when enrollment exceeds the term of study or
standard term of study shall be as follows.
[1] For a person recognized as completing curriculum over a long term based on thestipulations set forth in Article 22, Paragraph 1 of the General Provisions and Article
32, Paragraph 1 of the Graduate School Regulations, the term of validity shall be fromthe day of issuance until the last day of the period authorized for said completion ofstudies.
[2] For a person other than that set forth in the preceding item, the term of validity shallbe 1 year from the day of issuance. However, in the case of a person permitted a leaveof absence at the time of issuance, it shall be from the day of issuance until the day
marking 1 year after the conclusion of the period of said permitted leave of absence.
Presenting the Student ID Card:
Article 5. The student ID card shall be presented whenever requested by teaching staff at
This University.

Management:
Article 6. The student ID card shall not be lent to another person.
Article 7. When a student’s school registration is stricken or the term of validity is passed,
the student ID card must be immediately returned to the issuer.
Reissuance:
Article 8. When a student loses, severely damages, or alters the information on his/her
student ID, or attempts to use a student ID in which the term of validity has passed, thestudent must immediately submit a request for reissuance.
Mutatis Mutandis Application:
Article 9. The stipulations set forth in these By-Laws (excluding Article 4, Paragraph 2)
shall apply mutatis mutandis to research students, foreign research students, credited
auditors, short-term international exchange students, special research students, special
auditing students, and Japanese language preparatory education students. In this case, thephrase “Upon admission, school transfer or department transfer” shall be replaced with“when acceptance has been approved” for special research students, and "whenacceptance has been permitted" for special auditing students and Japanese language
preparatory education students, the phrase “school, graduate school, or the basicorganizations for the delivery of inter-graduate school progams of enrollment” thatappears in Article 2 shall be replaced with “school, graduate school, the basicorganizations for the delivery of inter-graduate school programs, Research Institute forRadiation Biology and Medicine, national joint usage facilities, or joint education andresearch facilities on campus of enrollment” for research students, “school, graduateschool, the basic organizations for the delivery of inter-graduate school programs,
Research Institute for Radiation Biology and Medicine, Research Institute forInternational Advanced Studies, national joint usage facilities, or joint education andresearch facilities on campus of enrollment” for foreign research students, “school,graduate school, the basic organizations for the delivery of inter-graduate school
programs, Research Institute for Radiation Biology and Medicine, hospital, ResearchInstitute for International Advanced Studies, national joint usage facilities, or joint
education and research facilities on campus of enrollment” for short-term international
exchange students, and “Morito Institute of Global Higher Education” for Japanese
language preparatory education students, and the phrase “the term of study, graduate
school, the basic organizations for the delivery of inter-graduate school programs
prescribed in Article 4 of Hiroshima University General Provisions (April 1, 2004
Regulation No. 2; hereafter, General Provisions) in the case of a school, and the standard
term of study prescribed in Article 6 to Article 9 of the Hiroshima University Graduate
School Regulations (January 15, 2008 Regulation No. 2; hereafter, Graduate SchoolRegulations) in the case of a graduate school” that appears in Article 4 shall be replacedwith “the permitted research period” for research students and foreign research students,“the permitted enrollment period” for credited auditors and special auditing students,“the acceptance period” for short-term international exchange students and special
research students, and “the permitted study period” for Japanese language preparatory
education students.
(2) When a student ID card is issued to a research student (including foreign research
student), credited auditor, short-term international exchange student, special research
student, special auditing student, or Japanese language preparatory education student inaccordance with the stipulations set forth in the preceding paragraph, it shall include anindication of research student, credited auditor, short-term international exchange
student, special research student, special auditing student, or Japanese language
preparatory education student.
Miscellaneous Provisions:
Article 10. In addition to the by-laws prescribed here, matters necessary to theimplementation of these by-laws shall be separately prescribed.
Supplementary Provisions
1. This by-law shall come into effect from April 1, 2004.
2. When this by-law comes into effect, the provisions then in place regarding themanagement of the student ID card issued based on the former Hiroshima University ByLaws Regarding Management of the Student ID Card (established September 14, 1956)
shall remain applicable, notwithstanding the stipulations set forth in Article 4.
Supplementary Provisions (January 15, 2008 Partial Revision)
This by-law shall come into effect from April 1, 2008.
Supplementary Provisions (September 29, 2009 Partial Revision)
1. This by-law shall come into effect from September 29, 2009.
2. When this by-law comes into effect, student ID cards having been issued based on theHiroshima University By-Laws Regarding Management of the Student ID Card in effectprior to the revisions made in accordance with this by-law shall remain in effect only
during the term of validity.
Supplementary Provisions (October 18, 2011 Partial Revision)
1. This by-law shall come into effect from April 1, 2012.
2. When this by-law comes into effect, student ID cards having been issued based on theHiroshima University By-Laws Regarding Management of the Student ID Card in effectprior to the revisions made in accordance with this by-law shall remain in effect only
during the term of validity.
Supplementary Provisions (February 19, 2016 Partial Revision)
This by-law shall come into effect from February 19, 2016. However, the revised
stipulations in the Appended Form shall come into effect from March 1, 2016.
Supplementary Provisions (March 31, 2017 Partial Revision)
This by-law shall come into effect from March 31, 2017.
Supplementary Provisions (October 1, 2018 Partial Revision)
This by-law shall come into effect from October 1, 2018.
Supplementary Provisions (July 21, 2020 Partial Revision)
This by-law shall come into effect from July 21, 2020.
Supplementary Provisions (August 28, 2023 Partial Revision)
This by-law shall come into effect from August 28, 2023 and the revised stipulations of thisby-law regarding Hiroshima University By-Laws Regarding Management of the Student
ID Card shall come into effect from April 1, 2023.

Appended Form (related to Article 2)Student ID Card