Dear Colleague,
This is the final circular of the 1st International Conference on Technology andInstrumentation in Partilce Physics (TIPP09) to be held in Tsukuba, Japan from 12 to 17 March
2009. The conference venue is the Tsukuba International Congress Center (EPOCHALTSUKUBA).
http://www.epochal.or.jp/eng/index.html
The online map in English around the Tsukuba center can be started fromhttp://www.mapfan.com/en/en_m.cgi?MAP=E140.6.54.2N36.4.42.6&ZM=11
Please read the following instructions on TIPP09 and have a pleasant trip to Tsukuba, Japan.
Best Regards;
Local Organizing Committee, TIPP09.

1.TravelThose who arrive at Tokyo Narita Airport (NRT) may take an airport bus called "Airport Liner- NATT'S" to the Tsukuba Center Bus terminal. Tickets from Narita Airport to Tsukuba Center Bus
Terminal are available at the Keisei Bus ticket counter located in the arrival lobby. The fare is2,540 yen for an adult, and 1,270 yen for a child. The bus stop, located just outside of the arrival
lobby, is #8 at Terminal-1, and #10 at Terminal-2. Check the latest information at the ticket counter.
The bus is bound for "Tsuchiura Station”. The bus schedule can be found in
http://www.kek.jp/RSO/eng/guide/transportation/narita_jikokuhyo.html
If you lose the final bus, you may take another option described in the next paragraph.
The destination you should ride off the bus is "Tsukuba Center Bus terminal". The map aroundthe terminal is found in
http://tipp09.kek.jp/img/center_map.pdf
An alternative way is to go to Tokyo via train and then take a bus or train from Tokyo toTsukuba. There are many variations. The fastest way is to use Keisei Skyliner to Nippori-Stationand then to exchange to Yamanote-line for Akihabara-station. From Akihabara-station you canuse Tsukuba Express. Another way is to use Narita-express to Tokyo-station and take a highway
bus from Tokyo-station to the Tsukuba Center Bus Terminal. In either case, it takes more than 2hours.
Taxi from the airport to the Tsukuba Center area will cost too much (~20 kJPY) and not berecommended for particle physicists in general!
2.Registration and Reception
The registration desk will be open on Wednesday (11-March 14:00~19:00) at the Lobby ofEPOCHAL. The Welcome reception will be held at the lobby in front of the Main Convention Hall(2F) from 18:00 to 20:00. All the participants and accompanying persons are welcome. (Someattractions will be played on the same floor)
From Thursday the registration desk will open from 8:30 to 18:00 except for Sunday.
3.Shuttle bus service
We will run a shuttle bus service between the isolated hotels (Hotel Suwa, Hotel Route,Hotel Bestland and the KEK dormitory) once every morning and evening. The service will also beprovided after the reception on March-11, the Bunraku play on March-13 and the banquet onMarch-16. The departure time will be announced later.
4.Scientific Program
The scientific program can be found in an Indico site of KEK:
http://kds.kek.jp/conferenceTimeTable.py?confId=2376(You will be required authentication with a pop-up window. Please input username and password
as given in the window. This is just a simple- minded security mechanism from an automatedattack.)
5.Preparation of Oral and Poster Presentation
All the talks in the parallel sessions should be concluded in 20 minutes. Remaining 5 minutes willbe allocated for discussion.
We like to ask the speakers to provide us with Power Point or PDF file of their talk in a USB
memory or PC at latest half day before the talk. Please come to the computer room (Room 303)with the file.
At that time we will check the compatibility of your file. We expect your file is in a PDF or ppt

format to be displayed accurately on the Windows PC located in the room of each session.
The poster session will be held on Friday (13-March 16:10~17:50) at the Multipurpose Hall (1stFloor). One can prepare a poster anytime before the poster session. The details of the poster
presentation will be given in
http://tipp09.kek.jp/program.html
6.Proceedings
The Proceedings will be published by Elsevier as a special (but consecutively numbered) issue of
Nuclear Instrumentations and Methods in Physics Research, Section A (NIMA). Please see
http://tipp09.kek.jp/proceedings.html
7. Computer and Network
Wireless LAN connection is available in most of the EPOCHAL site without a special procedure. A
number of PCs and a printer are also available for the TIPP09 attendee in the computer room(Room 303).
8. Lecture course for young students
We will have a course of “lectures on particle detector technology for young students" on March
14 (Sat).
Prof. Fabio Sauli will give a lecture on gaseous detectors based on his numerous experiencesin its development,
Prof. Toru Iijima will explain particle identification techniques indispensable in particle/nuclear
physics experiments, andProf. Daniel Fournier will lecture on calorimeters including applications to modern experiments.
Listening to the lectures is free. For applications and inquiries, please contact
tipp09lc@kek.jp
9. Money exchange
Very basic information on Japanese currency is found in
http://www.jnto.go.jp/eng/arrange/essential/money.html
It is not convenient to exchange cash to Japanese Yen in Tsukuaba area. You can exchangeforeign currency to JPY at the Joyo Bankin front of the HotelFrontier Okura. Instead you can withdraw money with the following credit cards or ATM cards

at the ATMs in the Seven-Eleven convenience store

officeor in the Post.

The locations and additional information of the bank and the ATMs are available in
http://tipp09.kek.jp/img/InternationalATMservice.pdf

10.Social programsa)Conference banquet: March 16(Mon)19:00-21:00
We hold a conference Banquet at the Hotel Okura Frontier which is located next to the Tsukuba
Center Bus terminal. All the participants are invited.
b) Bunraku puppet play: March 13(Fri) 18:00-19:30
We enjoy a Bunraku Puppet Play (or Ningyo Joruri). You can also enjoy Shamisen sound andclassic songs.
(see http://www.geocities.jp/makabeshiraiza/index.html [Japanese]
http://www.bunraku.or.jp/ [Japanese/English] )c) Programs for accompanying persons: March 13 and 14
We have a demonstration of how to dress in Kimono, a beautiful traditional garment andJapanese tea ceremony. See
http://research.kek.jp/people/yikemoto/tipp09/accompanying_person.html
for details.

d)Excursion: March 15 (Sunday)
You may enjoy one day trip on Sunday, March 15 as the TIPP09 excursion. Three tours, to thesights of Japanese tradition, are arranged. Each tour is escorted by an English-speaking guideand operated with a chartered coach. The information is available fromhttp://tipp09.kek.jp/excursion.html .
Those who would join one of the tours should visit the registration page of JTB to makereservation and payment by February 28 (Sat).
Please note that the excursion is NOT included in the registration fee (and the payment should becompleted in your Personal Page of the JTB site).
The applications later than February 28 may be accepted if seats are available.

11.Climate
The climate of Tsukuba in mid March should not be so cold but hard to predict. Averagetemperature is expected to be about 5 deg C at night and 13 deg C at daytime on average. The
lowest temperature in the morning can be as low as 0 deg. The current weather in Mito (40 km
north -east from Tsukuba) can be checked in
http://weather.yahoo.com/Mito-Japan/JAXX0053/forecast.html?unit=c