Extending knowledge on biodiversity data quality andpublication in the Spanish-speaking community

Programme: CESP
Project ID: CESP2021-007
Project page: https://www.gbif.org/project/CESP2021-007/extending-knowledge-on-biodiversity-dataquality-and-publication-in-the-spanish-speaking-community
Project lead organization: Museo Argentino de Ciencias Naturales "Bernardino Rivadavia" (GBIF
Argentina)
GBIF Participant Represented: GBIF Argentina
Project implementation period: 1/8/2021 - 30/12/2022
Report approved: 6/9/2023

Narrative Final report
Executive Summary
The objective of this project was successfully achieved through the workshops and webinars proposedand carried out in a timely manner.
A total of 3735 people participated in the activities offered in this CESP. The participants were from 19
countries (AR, BO, BR, CL, CO, CR, CU, DR, EC, GT, HN, MX, PN, PY, PE, SP, UY, US, VZ).
A higher attendance was detected in the first editions (compared to the replicas), a total of 2098
people attended the webinars (synchronously and asynchronously) and for the workshops the total
was 1637 people (synchronously and asynchronously). . For those who attended both sessions of theworkshops, a certificate of attendance was given, with the total number of certificates delivered being
195.
Lessons learned: Since it is almost impossible to meet the requirements of flexible hours for people
who wanted to attend the activities, replicas of the activities were considered. The general program of
activities was communicated in advance through social networks (FB, IG, TW) as well as through thepage of the present CESP project and through emails, to ensure that people could plan their agendas
and attend virtual meetings. In addition, access to the recordings was provided through a YouTube
channel, to facilitate asynchronous assistance.
Deliverables: both the webinars (3 meetings, with a reply) and the workshops (2 meetings, with a reply)
were recorded and are available on a YouTube channel(https://www.youtube.com/@paulazermoglio4160). Regarding the documentation produced specificallyfor this project, the following were generated: 1) Document and video (EN and ES) with guidelines on
how to use the regional IPT installation, 2) Document describing the training model used in this project(EN and ES ).

Report on Activities
Activity progress summary
The webinars (corresponding to the open talks series) were carried out in a timely manner. Although
80 to 100 people were expected to attend, these values ​were widely exceeded, with a total of 2069
attendees (synchronous and asynchronous): 1) Data Quality Principles, first edition 711 people,
second edition 201 people; 2) Workflows, first edition 242 people, second edition 199 people and 3)
Standards, first edition 586 people, second edition 159 people.
As for the workshops on the use of Open Refine and the publication of data with the IPT, they werealso carried out in a timely manner. Although the attendance of 40-60 people was expected, thesevalues ​were also exceeded, with a total of 1,606 attendees (synchronous and asynchronous), being
1,138 people for Open Refine and 499 for IPT. In total, 195 certificates were delivered to theparticipants who complied with synchronous attendance during the duration of the workshop (2 days).
For the Open Refine workshops, 480 people joined for the first edition on the first day and 339 on thesecond day; As for the second edition, the number of attendees was 159 and 160 people respectively.
While for the IPT workshops, 178 people joined for the first edition on the first day and 111 people on
the second day; As for the second edition, the number of attendees was 129 and 81 people
respectively.

Regarding the documentation to be generated within the framework of this project, all the elements
committed were completed: 1) Documentation: How to use the Latin American and the Caribbean
Regional IPT developed (EN) and translated into Spanish, writen document and 2 videos (one inEnglish, one in Spaanish), 2) Model for Biodiversity Data Mobilization and Data Quality Training,
written document (EN) and translated into Spanish.
Completed activities

Activity name: Project kick-off meeting
Description: Virtual meeting of the partners to organize the project work and define a communication
strategy to reach the broadest audience
Start Date - End Date: 19/8/2021 - 19/8/2021
Verification Sources: Video https://drive.google.com/file/d/1287moef6I47iBmwYnMWVmozt5udvpTw/view?usp=sharing
Report attachment under the name Agenda and memories, kick-off meeting

Activity name: Talks and workshops material preparations (1/2)
Description: Preparation of materials (presentations, videos, promotional materials) for the talks andworkshops. Virtual meetings among project participants and asynchronous work on shared platforms(Google Suite).
Start Date - End Date: 2/8/2021 - 31/1/2022
Verification Sources: Link to Drive (webinars):
https://drive.google.com/drive/folders/1Ca0NvFbQ2EJyCOOZfnExJ8JytSqNRHKt?usp=sharing
Link to Drive (Workshop IPT):
https://drive.google.com/drive/folders/16OLQEeRcicPgzsnuZNPQHmVftbYWPEWI?usp=sharing
Report attachment, under the name of Agenda

Activity name: Talks and workshops material preparations (2/2)
Description: Preparation of materials (presentations, videos, promotional materials) for the talks andworkshops. Virtual meetings among project participants and asynchronous work on shared platforms(Google Suite).
Start Date - End Date: 1/4/2022 - 31/5/2022
Verification Sources: Link to Drive (webinars):
https://drive.google.com/drive/folders/1Ca0NvFbQ2EJyCOOZfnExJ8JytSqNRHKt?usp=sharing Link to
Drive (Workshop IPT):
https://drive.google.com/drive/folders/17T1AEB3CjSmChFlhBlXlxViwFpr1qGCa?usp=drive_link
Workshop IPT 1/2
https://drive.google.com/drive/folders/1vDeSkN6LAf9d8mnu1om1_zPOOBSeEwhW?usp=drive_link
Workshop IPT 2/2
https://drive.google.com/drive/folders/1Axfsbt-Q6TpduodVvQnlAM31-DwtWyhH?usp=drive_link
Report attachment, under the name of Agenda

Activity name: Open talks series: Biodiversity Data Quality (1/2)
Description: 2 repetitions of a series of 2 talks about biodiversity data quality principles, best practices
and workflows. Talks will be in Spanish, live streamed and recorded. Talks will be targeted but open to
all Spanish-speaking audiences. Please see file attached for details on agenda topics, sessions
structure and general logistics.
Start Date - End Date: 1/10/2021 - 30/11/2021
Verification Sources: Principles of Data Quality (drive): https://drive.google.com/drive/folders/1vDxivdM330nrEw_iJaCAfU9DuCPumMC?usp=sharing
Event: https://www.gbif.org/event/cde27b-e7a8-4e6d-8de1-4348219/1st-webinar-principles-of-dataquality-in-spanish-only
YouTube video: https://www.youtube.com/watch?v=u69Wvf6jvl4
Workflows (Drive): https://drive.google.com/drive/folders/1XYHKyVfp4JyimT1yLppSUFTp8WxH5gTp?
usp=drive_link
Event: https://www.gbif.org/event/7c6dQdRugnlobJfFJeLBnI/2nd-webinar-application-of-data-qualityworkflows-in-spanish-only
YouTube video: https://www.youtube.com/watch?v=u69Wvf6jvl4

Activity name: Open talks series: Biodiversity Data Quality (2/2)

Description: 2 repetitions of a series of 2 talks about biodiversity data quality principles, best practices
and workflows. Talks will be in Spanish, live streamed and recorded. Talks will be targeted but open to
all Spanish-speaking audiences. Please see file attached for details on agenda topics, sessions
structure and general logistics.
Start Date - End Date: 1/3/2022 - 29/4/2022
Verification Sources: Biodiversity Data Standarts (drive): https://drive.google.com/drive/folders/1YJrMHvYw1GZyPC11S5B5LkExhbydN7G?usp=drive_link
Event: https://www.gbif.org/event/703d52-d9f6-491f-bde3-398bd5b/3rd-webinar-biodiversity-datastandards-darwin-core-and-darwin-core-archive-in-spanish-only
YouTube video: https://www.youtube.com/watch?v=ySauYxTJWCY

Activity name: Workshop: Use of OpenRefine for biodiversity data cleaning (1/2)
Description: 2 repetitions of a 2-days, 2.5hs/day, workshop. The workshop will be in Spanish, live
streamed and recorded. Workshop will be targeted but open to all Spanish-speaking audience.
Materials for hands-on session will be provided. Please see file attached for details on agenda topics,
sessions structure and general logistics.
Start Date - End Date: 1/12/2021 - 31/12/2021
Verification Sources: Drive:
https://drive.google.com/drive/folders/16OLQEeRcicPgzsnuZNPQHmVftbYWPEWI?usp=drive_link
Event: https://www.gbif.org/event/34f971-f429-41a3-b1da-0bb281b/workshop-data-cleaning-usingopenrefine-in-spanish-only
YouTube videos
Day1: https://www.youtube.com/watch?v=Ox3yiU-HD4c
Day 2: https://www.youtube.com/watch?v=jDlXE83TXbk

Activity name: Workshop: Use of OpenRefine for biodiversity data cleaning (2/2)
Description: 2 repetitions of a 2-days, 2.5hs/day, workshop. The workshop will be in Spanish, live
streamed and recorded. Workshop will be targeted but open to all Spanish-speaking audience.
Materials for hands-on session will be provided. Please see file attached for details on agenda topics,
sessions structure and general logistics.
Start Date - End Date: 2/5/2022 - 31/5/2022
Verification Sources:
Drive:https://drive.google.com/drive/folders/17T1AEB3CjSmChFlhBlXlxViwFpr1qGCa?usp=drive_link
Event:https://www.gbif.org/event/0f76a3-b314-411e-bdef-a1e0ed1/data-cleaning-using-openrefine-inspanish-only
YouTube videos:
Day 1: https://www.youtube.com/watch?v=WJPR1Hv5aAs
Day 2: https://www.youtube.com/watch?v=N9Yp2_Quec8

Activity name: Open talks series: Data Publication to GBIF (1/2)
Description: 2 repetitions of a series of 1 talk. Talk will be in Spanish, live streamed and recorded.
Talk will be targeted but open to all Spanish-speaking audience. Please see file attached for details on
agenda topics, sessions structure and general logistics.
Start Date - End Date: 1/2/2022 - 28/2/2022
Verification Sources: Drive: https://drive.google.com/drive/folders/1YJrMHvYw1GZyPC11S5B5LkExhbydN7G?usp=drive_link
Event:https://www.gbif.org/event/703d52-d9f6-491f-bde3-398bd5b/3rd-webinar-biodiversity-datastandards-darwin-core-and-darwin-core-archive-in-spanish-only

YouTube video: https://www.youtube.com/watch?v=ySauYxTJWCY

Activity name: Open talks series: Data Publication to GBIF (2/2)
Description: 2 repetitions of a series of 1 talk. Talk will be in Spanish, live streamed and recorded.
Talk will be targeted but open to all Spanish-speaking audience. Please see file attached for details on
agenda topics, sessions structure and general logistics.
Start Date - End Date: 1/6/2022 - 30/6/2022
Verification Sources: Drive: https://drive.google.com/drive/folders/1YJrMHvYw1GZyPC11S5B5LkExhbydN7G?usp=drive_link
Event:https://www.gbif.org/event/d684a1-43ea-44a3-9381-5855abb/webinar-biodiversity-data-standards-darwin-core-and-darwin-core-archive-in-spanish-only
YouTube video: https://www.youtube.com/watch?v=w6wZDM4QKO4

Activity name: Workshop: Data publication using GBIF’s Integrated Publishing
Toolkit (IPT) (1/2)
Description: 2 repetitions of a 2-days, 2.5hs/day, workshop. The workshop will be in Spanish, live
streamed and recorded. Workshop will be targeted but open to all Spanish-speaking audience.
Materials for hands-on session will be provided, as well as pre-workshop helpdesk for application
installation. Please see file attached for details on agenda topics, sessions structure and generallogistics.
Start Date - End Date: 1/3/2022 - 31/3/2022
Verification Sources: Drive:
https://drive.google.com/drive/folders/1vDeSkN6LAf9d8mnu1om1_zPOOBSeEwhW?usp=drive_link
Event: https://www.gbif.org/event/51b5e8-32a8-48b8-8dae-d4d6496/publication-of-biodiversity-datawith-the-ipt-in-spanish-only
YouTube videos:
Day 1: https://www.youtube.com/watch?v=g4YSgrdVWRA
Day 2: https://www.youtube.com/watch?v=WbovUCmMTjM

Activity name: Workshop: Data publication using GBIF’s Integrated Publishing
Toolkit (IPT) (2/2)
Description: 2 repetitions of a 2-days, 2.5hs/day, workshop. The workshop will be in Spanish, live
streamed and recorded. Workshop will be targeted but open to all Spanish-speaking audience.
Materials for hands-on session will be provided, as well as pre-workshop helpdesk for application
installation. Please see file attached for details on agenda topics, sessions structure and generallogistics
Start Date - End Date: 1/7/2022 - 29/7/2022
Verification Sources: Drive:https://drive.google.com/drive/folders/1Axfsbt-Q6TpduodVvQnlAM31DwtWyhH?usp=drive_link
Event:https://www.gbif.org/event/aa5259-8087-4f7f-b359-5b87858/publication-of-biodiversity-datawith-the-ipt-in-spanish-only
YouTube videos
Day 1: https://www.youtube.com/watch?v=L2lIQOFu4LI
Day 2: https://www.youtube.com/watch?v=1GETITlRq_Q

Activity name: Assessment of first round of training and adjustment (1/2)
Description: Assessment of the first round of each series (data quality and publication), including talks
and workshops, to adjust for content and/or its presentation or logistics for the second round of eachseries.
Start Date - End Date: 1/12/2021 - 31/12/2021
Verification Sources: Report attachment under the name of Agenda

Activity name: Assessment of first round of training and adjustment (2/2)
Description: Assessment of the first round of each series (data quality and publication), including talks
and workshops, to adjust for content and/or its presentation or logistics for the second round of eachseries.
Start Date - End Date: 1/4/2022 - 31/5/2022
Verification Sources: Report attachement under the name Agenda

Activity name: Documentation development: How to use the Latin American and
the Caribbean Regional IPT
Description: Brief document, in English, containing guidelines on how to use the regional IPT
installation, with specific sections for Admin users (targeted at the regional representative and deputy,and node managers) and for regular users, including both practical how-to’s and expectedadministrative workflows. Short video to accompany the written documentation.
Start Date - End Date: 1/3/2022 - 30/6/2022
Verification Sources: Report attachment under the name EN_How to use the Latin America and the
Caribbean Regional IPT
YouTube Video: https://www.youtube.com/watch?v=MXzqyEgOPjU

Activity name: Documentation translation into Spanish: How to use the Latin

American and the Caribbean Regional IPT
Description: Translation into Spanish of the documentation produced in the previous activity,
including the short video to accompany the written document.
Start Date - End Date: 1/4/2022 - 29/7/2022
Verification Sources: Report attachment under the name ES_Cómo utilizar el IPT Regional deAmérica Latina y el Caribe
YouTube Video: https://www.youtube.com/watch?v=iuLkJLoyd4oReport on Deliverables
Deliverables progress summary
All deliverables committed to the project have been completed. Although the delivery of the final report
was late, this was due to personal reasons of the project members.
All the videos generated are listed, both from the talks and the workshops and the video tutorials on
the use of the IPT LAC (both in English and Spanish). In addition, presentations, use cases, links topromote events, flyers and certificate templates are provided.
Completed deliverables

Title: #1 Communication strategies document
Type: Other
Description: Communication strategies document (report)
Sources of verification: Report attachment under the name Report Communication strategies

Title: #2 Training materials
Type: Resources
Description: Presentations, videos, promotional materials (e.g., flyers), and training data setsavailable for reuse by the community on data quality, data cleaning and use of IPT.
Sources of verification: Link to Drive:
https://drive.google.com/drive/folders/1ERpV3yurSK3cebRAaTKpuI9sVBxD7HHO?usp=drive_link

Title: #3 Open talks series: Biodiversity Data Quality.
Type: Resources
Description: 2 repetitions of a series of 2 talks about biodiversity data quality principles, best practices
and workflows. Talks will be in Spanish, live streamed and recorded. Recorded videos and materials
openly available for all the community.
Sources of verification: YouTube Videos Data Quality: 1st edition : https://www.youtube.com/watch?
v=u69Wvf6jvl4 2nd edition: https://www.youtube.com/watch?v=nY_jcMS_GUs Drive Data Quality:
https://drive.google.com/drive/folders/1-vDxivdM330nrEw_iJaCAfU9DuCPumMC?usp=drive_link
YouTube Videos WorkFlows: 1st edition: https://www.youtube.com/watch?v=jBIlyL_fxZ4 2nd edition:
https://www.youtube.com/watch?v=4w0cVvlbF5c Drive WorkFlows:
https://drive.google.com/drive/folders/1XYHKyVfp4JyimT1yLppSUFTp8WxH5gTp?usp=drive_link

Title: #4 Workshop: Use of OpenRefine for biodiversity data cleaning
Type: Training Workshop
Description: 2 repetitions of a 2-days, 2.5hs/day, workshop.
Sources of verification: YouTube Videos: 1st edition, day 1:https://www.youtube.com/watch?
v=Ox3yiU-HD4c 1st edition, day 2 https://www.youtube.com/watch?v=jDlXE83TXbk 2nd edition, day
1:https://www.youtube.com/watch?v=WJPR1Hv5aAs 2nd edition, day 2:
https://www.youtube.com/watch?v=N9Yp2_Quec8 Drive 1st edition:
https://drive.google.com/drive/folders/16OLQEeRcicPgzsnuZNPQHmVftbYWPEWI?usp=drive_link
Drive 2nd edition: https://drive.google.com/drive/folders/17T1AEB3CjSmChFlhBlXlxViwFpr1qGCa?
usp=drive_link

Title: #5 Open talks series: Data Publication to GBIF
Type: Resources
Description: 2 repetitions of a series of 1 talk about data publication using IPT. Talks will be in
Spanish, live streamed and recorded. Recorded videos and materials openly available for all thecommunity.

Sources of verification: Youtube Video: 1st edition: https://www.youtube.com/watch?
v=ySauYxTJWCY 2nd edition: https://www.youtube.com/watch?v=w6wZDM4QKO4 Drive:
https://drive.google.com/drive/folders/1Y-JrMHvYw1GZyPC11S5B5LkExhbydN7G?usp=drive_link

Title: #6 Workshop: Data publication using GBIF’s Integrated Publishing Toolkit.
Type: Training Workshop
Description: 2 repetitions of a 2-days, 2.5hs/day, workshop.
Sources of verification: YouTube videos 1st edition, day 1 https://www.youtube.com/watch?
v=g4YSgrdVWRA 1st edition, day 2 https://www.youtube.com/watch?v=WbovUCmMTjM 2nd edition,
day 1 https://www.youtube.com/watch?v=L2lIQOFu4LI 2nd edition, day 2https://www.youtube.com/watch?v=1GETITlRq_Q Drive 1st edition
https://drive.google.com/drive/folders/1vDeSkN6LAf9d8mnu1om1_zPOOBSeEwhW?usp=drive_link
Drive 2nd edition https://drive.google.com/drive/folders/1Axfsbt-Q6TpduodVvQnlAM31-DwtWyhH?
usp=drive_link

Title: #7 Project assessment report.
Type: Documentation
Description: Report of the assessment of the first training round (talks + workshops), with section onlessons learnt and potential improvements.
Sources of verification: Report attachment under the name Project assessment report

Title: #8 How to use the Latin American and the Caribbean Regional IPT, written
document and video, in English.
Type: Resources
Description: Brief document, in English, containing guidelines on how to use the regional IPT
installation, with specific sections for Admin users and for regular users, including both practical howto’s and expected administrative workflows. Short video to accompany the written documentation.
Sources of verification: Report attachment under the name EN_How to use the Latin America andthe Caribbean Regional IPT YouTube link to video: https://www.youtube.com/watch?v=MXzqyEgOPjU

Title: #9 How to use the Latin American and the Caribbean Regional IPT, written
document and video, in Spanish.
Type: Resources
Description: Translation of the document and accompanying video produced as deliverable #8.
Sources of verification: Report attachment under the name ES_Cómo utilizar el IPT Regional deAmérica Latina y el Caribe YouTube link to video: https://www.youtube.com/watch?v=iuLkJLoyd4o

Title: #10 Model for Biodiversity Data Mobilization and Data Quality Training, written
document in English
Type: Resources
Description: Brief document, in English, portraying the model used for carrying on this project,capturing the general structure, strategies, resources needed, timelines, expected results andrecommendations.
Sources of verification: Report attachment under the name EN_Model for Biodiversity Data
Mobilization and Data Quality Training

Title: #11 Model for Biodiversity Data Mobilization and Data Quality Training, written
document in Spanish
Type: Resources
Description: Translation of the document produced as deliverable #10.
Sources of verification: Report attachment under the name ES_Modelo para la Movilización deDatos de Biodiversidad y Capacitación en Calidad de Datos
Events

1st Webinar: Principles of Data Quality
Dates: 26/10/2021 - 26/10/2021
Organizing institution: GBIF Argentina + VertNet + Biodiversidata
Country: Virtual
Number of participants: 712
Comments: Event: https://www.gbif.org/event/cde27b-e7a8-4e6d-8de1-4348219/1st-webinar-principles-of-data-quality-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=u69Wvf6jvl4
Events

2nd Webinar: Application of Data Quality workflows
Dates: 26/11/2021 - 26/11/2021
Organizing institution: GBIF Argentina + VertNet + Biodiversidata
Country: Virtual
Number of participants: 243
Comments: Event: https://www.gbif.org/event/7c6dQdRugnlobJfFJeLBnI/2nd-webinar-application-ofdata-quality-workflows-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=jBIlyL_fxZ4&t=5135s
Events

1st Workshop: Data cleaning using OpenRefine
Dates: 9/12/2021 - 10/12/2021
Organizing institution: GBIF Argentina + VertNet + SiB Colombia
Country: Virtual
Number of participants: 819
Comments: The workshop had a previous registration with 246 registrations. Because it exceeded theestimated quota (40-60), 90 people were selected, of which 87 were present and 63 obtained thecertificate of attendance by participating in Zoom Event: https://www.gbif.org/event/34f971-f429-41a3b1da-0bb281b/workshop-data-cleaning-using-openrefine-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=Ox3yiU-HD4c,
https://www.youtube.com/watch?v=jDlXE83TXbk
Events

3rd Webinar Biodiversity Data Standards. Darwin Core and Darwin Core Archive
Dates: 17/2/2022 - 17/2/2022
Organizing institution: GBIF Argentina + VertNet + Biodiversidata
Country: Virtual
Number of participants: 587
Comments: Event: https://www.gbif.org/event/703d52-d9f6-491f-bde3-398bd5b/3rd-webinarbiodiversity-data-standards-darwin-core-and-darwin-core-archive-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=ySauYxTJWCY
Events

2nd Workshop: Publication of Biodiversity Data with the IPT
Dates: 17/3/2022 - 18/3/2022
Organizing institution: GBIF Argentina + VertNet + Biodiversidata
Country: Virtual
Number of participants: 290
Comments: The workshop had a previous registration with 92 registrations. Because it exceeded theestimated quota (40-60), 70 people were selected, of which 62 were present and 58 obtained thecertificate of attendance by participating in Zoom Event: https://www.gbif.org/event/51b5e8-32a848b8-8dae-d4d6496/publication-of-biodiversity-data-with-the-ipt-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=g4YSgrdVWRA,
https://www.youtube.com/watch?v=WbovUCmMTjM
Events4th Webinar: Principles of Data Quality
Dates: 29/3/2022 - 29/3/2022
Organizing institution: GBIF Argentina + VertNet + Biodiversidata
Country: Virtual
Number of participants: 201
Comments: Event: https://www.gbif.org/event/904c02-5a58-416e-b0a1-519beef/webinar-principlesof-data-quality-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=nY_jcMS_GUs
Events5th Webinar: Application of Data Quality workflows
Dates: 7/4/2022 - 7/4/2022
Organizing institution: GBIF Argentina + VertNet +SiB Colombia + GBIF España + GBIF México

Country: Virtual
Number of participants: 199
Comments: Event: https://www.gbif.org/event/768f1e-d31c-41f4-8fa4-32347eb/webinar-application-ofdata-quality-workflows-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=4w0cVvlbF5c
Events

3rd Workshop: Data cleaning using OpenRefine
Dates: 19/5/2022 - 20/5/2022
Organizing institution: GBIF Argentina + VertNet + SiB Colombia
Country: Virtual
Number of participants: 319
Comments: The workshop had a previous registration with 83 registrations. Because it exceeded theestimated quota (40-60), 70 people were selected, of which 50 were present and 32 obtained thecertificate of attendance by participating in Zoom Event: https://www.gbif.org/event/0f76a3-b314-411ebdef-a1e0ed1/data-cleaning-using-openrefine-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=WJPR1Hv5aAs,
https://www.youtube.com/watch?v=N9Yp2_Quec8
Events6th Webinar: Biodiversity Data Standards. Darwin Core and Darwin Core Archive
Dates: 16/6/2022 - 16/6/2022
Organizing institution: GBIF Argentina + VertNet + Biodiversidata
Country: Virtual
Number of participants: 159
Comments: Event: https://www.gbif.org/event/d684a1-43ea-44a3-9381-5855abb/webinar-biodiversitydata-standards-darwin-core-and-darwin-core-archive-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=w6wZDM4QKO4Events4th Workshop: Publication of Biodiversity Data with the IPT
Dates: 14/7/2022 - 15/7/2022
Organizing institution: GBIF Argentina + VertNet + Biodiversidata
Country: Virtual
Number of participants: 213
Comments: The workshop had a previous registration with 272 registrations. Because it exceeded theestimated quota (40-60), 90 people were selected, of which 70 were present and 42 obtained thecertificate of attendance by participating in Zoom Event: https://www.gbif.org/event/aa5259-8087-4f7fb359-5b87858/publication-of-biodiversity-data-with-the-ipt-in-spanish-only
Website or sources of verification: https://www.youtube.com/watch?v=L2lIQOFu4LI,
https://www.youtube.com/watch?v=1GETITlRq_Q
Communications and visibility
The plan described in the proposal was applied with a very good call for participants. The fact ofoffering activities in Spanish for LAC is something in itself, very attractive to the public.
With the new GBIF scheme to add events, advertising, forms, as well as access to the YouTube
channel (where all the videos are located) are available on the CESP2021-007 pagea(https://www.gbif.org/project/CESP2021-007/extending-knowledge-on-biodiversity-data-quality-andpublication-in-the-spanish-speaking-community#news)
We have generated a report (Communication strategies) detailing the strategies that were carried out
to disseminate the activities of CESP2021-007. Report attachment under the name Report
Communication strategies
Monitoring and evaluation
Monitoring, evaluation and lessons learned
Final Evaluation:
Project CESP2021-007 was designed for its entirely virtual development. This decision was madegiven the restrictions generated by the COVID-19 pandemic. Although face-to-face meetings andtravel were impossible during this period, the possibility of maintaining remote contact with GBIF
publishers and the Spanish-speaking community was taken advantage of.
A series of videos, both of the webinars and deliverables, were generated and made available on
YouTube for consultation and reuse. This allowed, especially in the second half of the project, thatpeople who could not attend the synchronous meetings could do so at the time that best suited theirschedules. Regarding the workshops, the demand was higher than expected, although the drop in thenumber of people in the synchronous meetings in the second part of the project was also evident. We
believe that it was due, in part, to the fact that the largest number attended the first editions, both of thewebinars and the workshops. In addition, in the second part of the project (during 2022) many people
were already resuming their activities in person, which generated schedules with less availability for
online training.
We believe that the number and diversity of origins of the participating people express the need for thistype of training financed by CESP projects. A total of 3735 people participated in the activities offeredin this CESP. The participants were from 19 countries (AR, BO, BR, CL, CO, CR, CU, DR, EC, GT,
HN, MX, PN, PY, PE, SP, UY, US, VZ).
We generated two documents that can be consulted when generating similar activities: Report
Communication Strategies and Model for Biodiversity Data Mobilization and Data Quality Training. In
these documents we identify and list all the activities, tools and strategies that we use in thedevelopment of this project. Please consult them for further details.
Best Practices and Lessons Learned:● Evaluate the activities and the time they require. A webinar consumes less time in your organization,
but a workshop consumes much more time than that used in the synchronous meeting.
● Have prepared the graphics that the project will use, as well as hashtags and texts. Plan in advancethe communication channels that will be used for dissemination.
● Try to have the presentations in a folder hosted in a cloud, shared among the speakers, so that if
someone has a problem with their connection, another speaker can replace them.
● If supplies are needed for the workshops, share them in the cloud, so that they are easily accessible
and do not saturate the participants' mailboxes when sending them.
● Try, in the forms, to ask for the emails to be repeated, since many times there are typing errors andthen it is almost impossible to communicate with that person.
● If the project is aimed at an audience from different time zones, clarify this in the flyers, either byplacing the flags or the names of the countries and the corresponding time.
● For workshops, request to complete the survey as the last requirement to obtain the certificate ofattendance. Also clarify that the certificate will be issued with the name and surname data as they
appear in the survey.
● Generate a Google calendar (or similar) with all the activities relevant to the organization anddissemination of webinars and workshops and share it with all team members.
● It is desirable that the survey forms send a copy of the response to the person who completes it. In
the same way, in some cases, such as confirmation forms, it is desirable that they can only beanswered once. It is important to share a contact email at the beginning and at the end of the form, incase any inconvenience arises and communication with the coordinator is needed.
● If any survey or form has a closing date, remind (and reiterate) it to the participants. Once the term
has expired, close the form, since the participant who answered on time must be valued. In any case,leave a contact email for any eventuality.
● Regarding the number of participants in the workshops, try to maintain a ratio of 10 to 15
participants – 1 trainer, otherwise it will be very difficult to have time to solve all the queries and givethe appropriate feedback to the activities.
Post Project Activity(ies):
We hope that the Spanish-speaking community will reuse the generated videos, as well as the othernodes in the region. The members of the GBIF community participating in the project havedisseminated these elements among their publishers and we hope that the number of views of theYouTube videos will continue to increase over time.
In addition, we hope that the documents generated: Report Communication Strategies and Model for
Biodiversity Data Mobilization and Data Quality Training, will be consulted and reused by any memberof the global GBIF community.
Sustainability plans
All generated material (presentations, flyers, videos, certificates) as well as specific documents andvideos can be reused by the GBIF community. Both the Report Communication Strategies and theModel for Biodiversity Data Mobilization and Data Quality Training list the activities, times, tools, aswell as indicate a series of good practices and valuable tips to be more effective in the use of your timeand power. thus, be more efficient when planning similar activities.
Impact of COVID-19 pandemic on project implementation
The development of the activities of CESP2021-007 project has been as expected. Due to COVID19,
this CESP project was planned with 100% of its activities purely virtual. The activities (webinars,
workshops) were disseminated by the partner nodes of the project, both to their publishers and to theLatin American community.
We consider that, having 100% of the virtual activities, the reach in terms of the public was very good.
Although, like any virtual activity, it is always tied to the connectivity of the participants and time slot
problems. From the CESP partners, we had no problems in terms of connectivity, although it is apotential situation that we always take into account.

The Capacity Support Enhancement Programme (CESP) is funded by GBIF