About TOEIC(R) L&R IP Test held with proctoring at thedesignated room (Online)
1． Eligible students：Registered undergraduate students and graduate students.
(Both of Mandatory test takers and Voluntary test takers)*Except the students who take “Communication Seminar I ［1 医医，1 歯歯，1 薬］” (1st term)＜Eligible students for mandatory test＞-All undergraduate students enrolled in AY2024 (the 1st year student)-Undergraduate students enrolled in AY2022 (the 3rd year student) and belonging to the following school:
School of Engineering- Undergraduate students enrolled in AY2021 (the 4th year student) and belonging to the following
school: School of Science (Chemistry), School of Medicine (Program of Medicine) and School of Medicine(Program of Health Science Division of Nursing)- Undergraduate students enrolled in AY2019 (the 6th year student) and belonging to the following
schools: School of Pharmaceutical Sciences (Program of Pharmaceutical Sciences)＜Eligible students for voluntary test＞-All FULL-TIME undergraduate and graduate students except for the mandatory test takers who
register advance application.
2． Test schedule Date:

Saturday, May 18, 2024 and Sunday, May 19, 2024

Schedule

5/18

5/19Campus

KasumiCampusHigashi-Hiroshima Campus

Entry to testing room

12:30

9:30

13:30

13:00

10:00

14:00

13:30~14:50

10:30~11:50

14:30~15:50

Around 15:00

Around 12:00

Around 16:00

Start of test (ID check and test
explanations at the beginning)※Being Late for 10 mins or
more, you are not allowed toenter.
Test Time (80 min.)*The test time includes preparation for thetest. Duration of the test itself is 60
minutes.

Confirmation finished test.
Exit from testing room uponreceiving permission from theproctor.

3. Testing rooms(1) Please see the separate document “Room Assignment List.”(2) We have assigned testing rooms and seats based on your student ID numbers. Please look at theroom assignment list carefully and make sure to go to the right room. We will put up the seat
assignment information in the testing room on the day of the test.
(3) The test will be administered in Japanese. (The proctor in your testing room may not be able tohelp you in English at all.)(4) If you cannot take the test for unavoidable reason, please contact to Education Promotion Group(3F, Student Plaza).
(5) If you take the test by using Mac, Google Chrome must be used as web-browsing software (Safari
cannot be used for the test).
(6) Check <Hand out test guidelines (with proctoring ver.)> for more details.
4. How to take the test

*Please make sure to read <Hand out test guidelines (with proctoringver.)> too.
(1) An e-mail to let you know that the registration has been completed, “受験者情報登録完了通知メール”, will be sent to your HIRODAI e-mail address around May 7 .Do not take a test before the testday.
You can take the online test ONLY ONCE, so if you take the test before May 18/19, you cannot takethe test at the designated room with proctoring.
(2) You MUST check your registered information from the URL in the email you receive and correct it
if necessary by Friday, May 17.
Please check “Name” appeared in the information is same as your registration name in “MyMOMIJI”. This will be printed in score report and will not be able to be changed later.
Do NOT change the examinee’s number (Student ID) and the Group code.
(3) Registered email is your HIRODAI e-mail address. Do not change. The Authorization Code for thetest will be sent to your e-mail address.
* If you have not renewed your HIRODAI account, you cannot use your HIRODAI e-mail address. If
you have any questions regarding the account renewal, please contact the Information MediaCenter. https://www.media.hiroshima-u.ac.jp/
5. How to check the test results*Please make sure to read <Hand out test guidelines (with proctoringver.)> too.
(1) When you complete the test, your score will be displayed on the screen.
(2) Around 10 am on the next day you complete the test, you will receive email, "Test Result
Notification E-mail (テスト結果取得通知メール).To see the test result, the "Authorization Code" andthe password which you reset will be needed. So, please be sure to keep both carefully even after
completing the test.
(3) The results will be available only until June 30, 2024, from the date you completed the test (テスト終了日) until the end of the following month. Please make sure to save the result (PDF file) byJune 30, 2024. You won’t be able to download or check the result if you miss this period. * You
will be changed to reissue the test score later.
(4) We are unable to respond to inquiries about the test result.

6. Notes on taking test *Please make sure to read <Hand out test guidelines (with proctoring ver.)>too.
(1) Do NOT be late. (MUST be seated by the start of test time, which you are scheduled.)(2) Must bring your Student ID card and put it on the desk during the test.
(3) Be seated at your designated seat.
(4) Don’t forget to bring your PC, earphone and student ID card. If you forget to bring your PC andearphone, you cannot take a test on the day. *Wireless earphone and mouse are NOT
recommended. You can leave only the items below on the desk.
Student ID card ・PC ・earphone or head phone *with wire ・watch (alarm off) *smart watch
is not allowed. ・glasses(5) Smart phone, Mobile phone, PHS etc. should be turned off and keep them in your bag during thetest time. You cannot use those devices to check the time.
(6) Please bring a sufficiently charged PC for the test because you cannot charge your PC at thetesting venue. If you cannot complete the test due to PC battery shortage, the course credits willnot be approved.
(7) Please prepare ahead by testing your earphones on your PC and connecting your PC to the wi-fi
network provided at the university.
7. Absence(1) Test takers who are not able to take the test on these days at the room we provide, can still takeonline test at you home etc. during the following period: Saturday, May 18 ~ Monday, May 20. If
you take a test on May 20, you must complete it by 23:59. *Please make sure to read <AboutTOEIC®L&R IP Test > too. The course credits will not be approved.
(2) If you are a Voluntary test takers and you are not able to take the online test either during thisperiod(5/18 00:00~5/20 23:59) , submit the Office of Global Initiatives Group at g-initiative@office.hiroshima-u.ac.jp with the required documents including the Absent Request
Form by Tuesday, May 21, 2024.
**Please note that if you neither take the test nor submit the required documents, you are notallowed to take the next free TOEIC(R) L&R IP test.
8．Exemption of taking test
If you fit in any of the states below and would like test exemption, please submit [Application forExemption of taking test] by Friday, May 10 to Education Promotion Group (3F, Student Plaza)(1) Enrolled in the night course by Phoenix Selection. (Students enrolled by Working Adults
Selection, others alike)(2) English is your native language. (Others alike)(3) People cannot take the test for unavoidable reason (Except participating in the tournament)*The form of [Application for Exemption of taking test] is available at Student Support Office andEducation Promotion Group (3F, Student Plaza)
9．Others(1) About going to KASUMI campus(a) You must use public transportation. (Students are prohibited from driving to KASUMI campus atany time.)(b) You can get directions to KASUMI campus on the university web site: https://www.hiroshimau.ac.jp/en/access(2) In case the test is cancelled because of a bad weather (e.g., typhoon, heavy rain), we will send you
an email to your Hirodai email address and post a notice to each test taker via the Personal
Information on the Message Board on My Momiji. Please check your Hirodai email inbox and theMessage Board on My Momiji when it is necessary.
(3) The test results can be confirmed on the PC right after completing the test, and with a PDF file thatcan be downloaded from the test-taking website (see “5．How to check the test results”).
Please make sure to save the test results (PDF) during the test result confirmation period since thepaper-based score report will not be issued. Also, the result file can be reissue after the period, but
you have to pay your own expenses of reissue.
The test results will be issued by the Institute for International Business Communication (IIBC).
However, we cannot guarantee whether the result can be used as a certificate of your English
proficiency or for future job hunting. To confirm, we advise you to contact the office or organization
where you may submit to. Also, please be sure to keep your test result (PDF) in case you need it.
(4) The result from this online test cannot be used for credit accreditation for foreign language courses(English) in the liberal arts education. But if you take the test at the room with proctoring and if
your score from this online test meets the requirements, you can apply for credit accreditation forforeign language subjects (English) in the undergraduate Liberal Arts Education. You can apply forthe credit accreditation during the Course Registration Period in each term. For more information,please contact the Student Support Office in your department.
Your score report (you can download it as a PDF file) is necessary for your application for thecredit accreditation.
(5) If you have any questions, please contact the Education Promotion Group (3F, Student Plaza).
(email:gsyugaku-group@office.hiroshima-u.ac.jp).
10． Q&A
Please see <Q&A>.
11． Inquiries(*When you contact them, please give the name of your university and let them know that you are anonline test taker.)○Mainly about system problems, how to operate the system, and forgetting your password.
The Institute for International Business Communication (IIBC).TOEIC IP Test (Online) Help Desk
TEL： 050-1790-7424（10:00 am ～ 5:00 pm ** Excluding Saturdays, Sundays, holidays and New
Year's holidays）○About examinee’s number and group code
Education Promotion Group (3F, Student Plaza)e-mail: gsyugaku-group@office.hiroshima-u.ac.jp（9:00 am ～ 5:00 pm ** Excluding Saturdays, Sundays, holidays and New Year's holidays）