IAS POLICY ON RELOCATION OF ACCREDITED ORGANIZATIONS
Purpose:This policy applies to any organization accredited by the International Accreditation Service(IAS) when relocating from one address to another. The policy relates to any or all of thefollowing situations:
1. The IAS-accredited organization is relocating their headquarters and/or branch location;
2. Operations conducted at the existing location ceases;
3. Operations will recommence at a new location;
4. The new location has been selected.
Accredited organizations are not permitted to issue reports or certificates with the IAS logoduring their relocation.
Definition:
International Accreditation Service (IAS) defines the term “Relocation of an organization” asan activity that involves the moving of operations of an accredited organization’s
headquarters or branch facility(s), to another pre-disclosed location at a new address.
Process:
The following steps are required during relocation:
1. Notify IAS 90 days prior to the relocation in writing by either:a. Mail: 3060 Saturn Street, Suite 100, Brea, CA 92821-1732, USA; or,b. Email: iasinfo@iasonline.org.
2. Submit the following information when notifying IAS:
a. New address of the organization;b. Name and information for the contact person (if different from technical representative)
during the move;c. Any changes to the organization’s legal, commercial, ownership or organizational
status;d. Any changes in personnel and/or authorized signatories of the organization;e. Any changes in current policies or procedures relating to the IAS scope ofaccreditation;
f. A list of major equipment that will be relocated;g. A list of major equipment that will be purchased;h. A list of equipment that will require re-calibration prior to restart at the new location;
i. The date when accredited activities will cease at the old location; andj. The date when accredited activities will restart at the new location.
3. Based on the information provided, IAS will determine the type of assessment (e.g., onsite or desk review) that will be required for confirming the accredited organization’s
ongoing compliance at the new location:
IAS/ADM/044
Revised January 1, 2016
Editorial Revision January 22, 2024
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a. To maintain accreditation, all calibration laboratories must undergo an on-site
assessment at the new premises after relocation;b. IAS will endeavor to conduct all on-site assessments within 90 days after notification
to IAS of relocation to new premises;c. Organizations may request to have their on-site assessment conducted in conjunction
with their routine reassessment on the proviso that the next routine reassessment iswithin 90 days of relocating to the new premises;
d. Fees for follow-up on-site assessments will be based on the current fee schedule
available on the IAS website for the specific programs;
4. On the date that accredited activities cease at the old location, IAS will temporarilysuspend accreditation and replace the certificate of accreditation on the IAS website witha statement to contact IAS for the current accreditation status of the organization.
5. Once the on-site assessment or desk review by IAS has been completed and theoperations are found to be compliant with the required standard, IAS will re-activate theaccreditation, website information and issue an updated certificate of accreditation
bearing the new address.
6. The accredited organization may commence issuing reports and certificates with the IAS
logo for their scope of accreditation following the review and decision by IAS to grantcontinuation of accreditation.
Documents to be submitted prior to a follow-up assessment due to relocation
To ensure that all appropriate information is available to IAS prior to the follow-up
assessment; the following must be provided by the accredited organization:•
Amended management system documentation;•Template copy(s) of an amended report or certificate produced by the accreditedorganization that carry the IAS logo and other relevant organizational details:•Copies of re-calibration certificates or checks completed for critical equipment(refer to item 2h above in this policy);•Details of accommodation and environmental conditions at the new location;•Copy of moving notice sent to customer and stakeholders;•Any proposed changes to the current scope of accreditation.
Note: IAS may decide to undertake one or more steps prior to the follow-up visit:• Conduct a phone discussion on key changes undertaken by the organization;• Undertake a virtual tour of the new organization;• Communicate with the assessor who most recently visited the organization to discuss
the operation of the organization and the potential impacts due to the relocation.

IAS/ADM/044
Revised January 1, 2016
Editorial Revision January 22, 2024
Page 2 of 2