Date：Feb. 28, 2023

Manual forapplication procedures
Center for Spatial Information Science,
The University of Tokyo

Top page https://joras.csis.u-tokyo.ac.jp/
List of available datasets

1. Create yournew account

List of accepted projects

2. Apply yourproject registration2

List of available datasets and accepted projects
Available datasets

Accepted projects

Click on the details to view a summary of the dataset and terms of use (left),and project outline and results (right). Please refer to your application.

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Contents
1. Create your new account1.1. Provisional registration： Enter your e-mail addressØ Access to the registration page from the URL on the confirmation e-mail（within 3 days）

1.2. Full registration： Edit your account information

2. Apply your project registration
2.1. New project registration• For creating your new project2.2. Project modification• For adding or excluding co-researchers or datasets in your ongoing project2.3. Project continuation & fiscal year-end procedures• For extending the period of your ongoing project over the end of fiscal year
• For registering annual reports and achievements of your ongoing project4

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Create your new accountAll co-researches must create for their own accounts.
POINT

1.1. Provisional registration： Enter your e-mail addressØAccess to the registration page from the URL on the confirmation e-mail（within 3days）

1.2. Full registration： Edit your account information5

1.1. Provisional registration

Enter a valid email addressof your belonging university
or research institution.
After submitting yourrequest, click the URL on
our confirmation e-mail,and then complete thenew registration process
within 3 days.

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1.2. Full registration…

…

Complete and confirm allrequired information7

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Apply your project registration

Applications can be submitted even if the CSIS host faculty has not been decided.
New or modified applications can be submitted at any time, but the review process takes
approximately 1-2 weeks.
POINTS

Annual reports are required at the end of each fiscal year.

2.1. New project registration• For creating your new project2.2. Project modification• For adding or excluding co-researchers or datasets in your ongoing project2.3. Project continuation & fiscal year-end procedures• For extending the period of your ongoing project over the end of fiscal year
• For registering annual reports and achievements of your ongoing project8

2.1. New project registration

After registering your account, you canlog-in and apply for a new project fromthe User Home (Account Information).

92.1. New projectregistration
When it is your first time submitting
a project registration, download thetemplate of curriculum vitae on theright, fill in the required information,and upload it.

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2.1. New projectregistration
Enter the title (in Japanese or English) andabstract of your research(300-600 characters in Japanese or120-250 words in English).
Enter the project member's e-mail address inthe pop-up on the right that appears when
you click the "Add" button.
* Project members (Co-researchers) to be
added must be done the account registration.
Please enter their e-mail addresses associatedwith their account.
*Students are not eligible to be a delegate user.
Please ask your supervisor to apply andregister you as a project member.

Click the "Select" button and choose theadministrative contact from the project
members.
Click the "Select“ button and choose theCSIS host faculty from the list in the pop-upon the right that appears.
※ Applications can be submitted even if theCSIS host faculty has not been decided. In thatcase, please select “未設定 /Undecided".

Enter at least 3 keywords.

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2.1. New projectregistration

Select the datasets you want to use from the popup above that appears by clicking
the "Select" button. Check the terms of use for each dataset carefully. You may
also narrow down the category from the dataset series or extract datasets byentering keywords, as appropriate.
Click the "Save" button. You will be returned to the User Home.
*At this point, the application is only saved, but not yet completed.

122.1. New projectregistration

Select the project for which you want
to apply from the "保存/Save" tabunder "申請/Application" and then thescreen on the left will appear.

Review the contents of the new application and click the "Submit"
button to complete it. You will receive a notification after reviewing
the application (approximately 1-2 weeks).
Once approved, your changes will be reflected.

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2.2. Project modification

Click the “Send” buttonin the pop-up window
below when you clickthe "変更申請/Modification" button.

Select the project for which you want to modify
from the “実施中/Ongoing" tab in the User Home(Account Information), and the screen on theright will appear.

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2.2. Projectmodification
Change project members (adding/excluding)As with the new project application, add/exclude e-mails.

Change secretary user
Select one of the project members

Change the CSIS host faculty members
As with the new project application, select one of the CSIS hostfaculty members

Change datasets (adding/excluding)As with the new project application, select datasets you want toadd/exclude. Check the term of use carefully.

Review the contents of the modifications and click the "Submit"
button to complete it. You will receive a notification after
reviewing the application (approximately 1-2 weeks).
Once approved, your changes will be reflected.

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2.3. Project continuation &fiscal year-end procedures

継続申請には年次報告が必要です

As with the project modification, the screen on
the left appears when you select the project for
which you want to extend from the "実施中
/Ongoing" tab of the "Projects" in the User Home
(Account Information).

継続申請・・・↓（Go down to the bottom ）After “年次報告の登録/Register annual report” (and “成果報告の登録/Registerachievements") , click "Continuation application/継続申請" button.
継続申請には年次報告が必要です

継続申請

継続申請

After completing annual report,
you will be able to click the button.

Please refer to pages 14 and 15 to complete the application.
You can apply for changes in project members, datasets and others along withthe continuation application.
Click “年次報告の登録/Register annual report" and then open a pop-up(see next page).
Click "成果報告の登録/Register achievements" and then open a pop-up(see next page).

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Before registration

2.3. Project continuation &fiscal year-end procedures

After registration
Select a type fromthe list below
Journal article
BookDissertation
Conference Presentation
OthersSelect a field fromthe list below
Chemistry
Material Sciences
Physics
Computer Scienceand Mathematics
Engineering
Humanities
and Social Sciences
Environmental
and Earth Sciences

Click the "年次報告を送信する/Submit annual report" button and the "成果登録を送信する/Submit achievements" button to list your entries. Complete the registration by thedeadline notified to the delegate user at the end of the fiscal year.
Annual reports and results reports can be entered or edited at any time.

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