Attachment 9
English Translation for Reference Use Only

Basic Policy on Data Managementin NEDO Moonshot Research and Development Program
To accomplish the objectives of this project and promote the effective utilization of theresearch and development data obtained or collected through this project, NEDO andproject participants must implement the following data management in this project.
In addition, this project shall comply with the Guidelines for Operation and Evaluation of theMoonshot R&D Program.
However, matters that are not described in this policy shall be determined as needed basedon the purpose of each project and agreement made between the project manager andproject participants.
According to this policy, the project manager and project participants shall agree on thehandling of research and development results and prepare a data management plan by thelaunch of this project (the conclusion of the entrustment contract), unless the circumstances
are exceptional.
In preparing an agreement on data handling between the project participants (hereinafterreferred to as “Data Agreement”) and the data management plan, NEDO and project
participants should refer to the Ministry of Economy, Trade and Industry's Guidelines forIntellectual Property Management in Government - commissioned Research andDevelopment, Supplement: Guidelines for Data Management in Government commissioned Research and Development (December 2017).
1. Definitions of the terms used in this policy(1) Research and development data
“Research and development data” refers to electromagnetic records obtained orcollected in research and development activities (electromagnetic records: records
used in computerized information processing, which are created in electronic form,
magnetic form, or any other forms that cannot be perceived by the human senses).
(2) Self-managed data (data subject to management)“Self-managed data “refers to research and development data that the project
participants manage voluntarily.
(3) Unmanaged data1

“Unmanaged data” refers to research and development data that do not fall underself-managed data or require special management.
2. Essential points of research and development data in these research and development
activities(1) Self-managed data
Concerning self-managed data, the project manager and the project participants who
obtained or collected such data shall primarily determine the management policy on
the data. However, they should try to promote the utilization of the data for theirvarious purposes and applications, or they should provide the data to other parties.
3. Matters that NEDO and the entrustees should promise(1) Reporting of index information published in data catalog
The project participants shall agree that they will report their self-managed data
(hereinafter referred to as,”Metadata”) to NEDO, and that NEDO will put the Metadata
in the public, shared, and non-public data catalogs that NEDO will prepare.
(2) Submission of data management plan
The project manager and entrustees shall submit a data management plan for their selfmanaged data to NEDO.
Unless the circumstances are exceptional, the project manager and entrustees shallsubmit the data management plan to NEDO by the launch of the project. However, if
obtaining or collecting data before the start of the project seems to be challenging, theproject manager and entrustees shall submit the data management plan to NEDO
when such an arrangement seems to become possible.
(3) Additional submission of and corrections to data management plan
When having obtained and collected initially unexpected data after the launch of theproject, the project manager and entrustees shall submit additional or corrected datamanagement plans to NEDO as needed, even during the research and development
project period.
(4) The entrustees shall submit their data management plan and Metadata to NEDO
using the form NEDO will specify separately.

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4. Matters that should be stipulated in data agreement between project participants(1) Development of data management system
The Intellectual Property Management Committee Meetings shall be provided with adata management function to manage self-managed data appropriately according tothis policy.
The Intellectual Property Management Committee Meetings shall be tasked with theidentification of research and development data that require management, thedetermination of the formats of research and development data, the provision of data,
the determination of concealment policy, the coordination of conditions on thepermission for using research and development data, and so on.
(2) Prior approval for disclosing this project's research and development data to thirdparties1
Of the research and development data obtained or collected through theimplementation of this project, self-managed data must not be disclosed or leaked tothird parties other than the project participants without obtaining approval from theIntellectual Property Management Committee Meetings. However, the utilization ofthe research and development data approved by the Intellectual Property
Management Committee Meetings shall be promoted extensively.
(3) Preparation of data management plan and permission for using research anddevelopment data
The project manager and project participants shall prepare their data management
plan for submission to NEDO and the Intellectual Property Management Committee
Meetings. They shall manage their research and development data according to thedata management plan. As research and development activities progress, the project
manager and project participants shall modify their data management plan asneeded for submission to NEDO and the Intellectual Property Management
Committee Meetings.
The permission for using research and development data shall be provided according
to the data management plan. The negotiations between the concerned parties may
become tangled concerning the scope of research and development data, usage
fees, and other matters, which might interfere with the commercialization of technicalresults from the project. In such a case, the Intellectual Property Management
Committee Meetings shall conduct necessary coordination for the concerned parties
to be able to solve the problems rationally.
3(4) Permission for using research and development data to support research anddevelopment during the project or the commercialization of the project’s technicalresults
The project participants shall provide permission for using necessary research anddevelopment data free of charge, or for reasonable usage fees, to support activities
by other project participants in the same project and during the project period, or insupport of activities to commercialize the project's technical results. (Thisrequirement does not apply if there are separate agreements between the project
participants to provide permission for using self-managed data on a charge basis.)
However, if providing permission for using research and development data is
expected to affect the existing and future business activities of the party that granted
the permission, this participant shall be able to deny a request for permission. Also,
the scope accepted as an exception (particularly the data each project participant
brought in to implement the project) shall be defined as needed based on agreement
between the project participants.
The negotiations between the concerned parties may become tangled concerning thescope of research and development data, usage fees, and other matters, whichmight interfere with the commercialization of technical results from the project. Insuch a case, the Intellectual Property Management Committee Meetings shallconduct coordination for the concerned parties to be able to solve the problems
rationally.
Supplemental Provision
The Japanese language version of this policy shall be the authentic text. Even if an English
language version is created for reference purposes, only the authentic text of the Japaneseversion shall be effective, and the English translation shall not have any force thereon.
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1 Providing research and development data containing personal data to other parties would

require consent from the individuals and data processing so that specific individuals
involved cannot be identified. In processing such data, the project participants shall makesure to give ample consideration to laws, regulations, and guidelines. In managing selfmanaged data, you should be aware that the self-managed data need to be managed as“trade secrets” defined in the Unfair Competition Prevention Act so that you can enjoy theprotection under the Act.

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