Guidelines for the use of AI cameras
September 1, 2021

1. The aim of installing AI cameras
At Kashiwanoha Smart City, we deploy measures that ensure a safe, secure andcomfortable life. We will install AI cameras in the area surrounding Kashiwanohacampus Station and Aqua Terrace Walk as part of these initiatives. For the location ofAI camera installation, please refer to “Figure 1: Location of AI cameras” on page 1.
The following are the aims of the camera installation (①②):① To improve the safety and security of public spaces② To build a comfortable community

2. The location of AI cameras
A total of 29 AI cameras (4 in Aqua Terrace Walk and 25 around Kashiwanohacampus Station) will be installed.

Figure 1: Location of AI Cameras

3. Communication regarding the installation of AI cameras
In installing AI cameras, we will carry out following communication activities:
Prior notice to local residents (distribution of printed materials)
Briefing sessions for local residents following appropriate communication
Publication of materials used at the briefing session for local residents on thewebsite of UDCK Town Management (UDCKTM)
The display of information where an AI camera is installed
Providing the aforementioned publication and notices in Japanese, English, andChinese

Figure 2: Displayed notice where the AI camera is installed and publication on the website

4. Kinds and use of data to be captured by AI cameras
The AI in the camera analyzes images and captures generated data. Please note thatthe camera retains general information and does not retain individuals’ personal data.
① Data to detect abnormal behavior
Kinds of data to be captured
Items

Description

Abnormal behavior

Fall/squatting/grabbing

CoordinatesLatitude and longitude of the detecting camera

Date and time

yyyy-mm-dd

HH:MM:SS

Items

Description

Dangerous objects

Bats/knives/guns/saws

Coordinates

Latitude and longitude of the detecting camera

Date and time

yyyy-mm-dd

HH:MM:SS

The location of capture
Around Kashiwanoha-campus Station (see “Figure 1: Location of AI cameras”
on page 1).
Use
To notify the security guard of abnormal behaviors such as squatting/fall,
grabbing, and carrying weapons.
For research and service development by research institutes, universities, andprivate firms, provided that the data is used in measures that contribute tocommunity building.
Notes
The detection of abnormal behavior by AI cameras is to assist disasterprevention work. UDCKTM does not guarantee that the security guard will bedispatched to the location when the behavior(s) subject to detection occurs.
The period from the date of AI camera installation to March 31, 2022, isdeemed to be a trial period, and no notification of the detection of abnormal
behavior to the security guard will take place during this time frame; nosecurity guard will be dispatched to the location.
② Data to detect trespassing
Data to be captured
Items

Description

Abnormal behavior

Trespassing

Coordinates

Latitude and longitude of the detecting camera

Date and time

yyyy-mm-dd

HH:MM:SS

The location of capture
Aqua Terrace Walk (see “Figure 1: Location of AI cameras” on page 1).
Use
To notify the security guard of trespassing in the off-limit zone in Aqua Terrace
Walk.
For research and service development by research institutes, universities, andprivate firms, provided that the data is used in measures that contribute tocommunity building.
Notes
The detection of abnormal behavior by AI cameras is to assist disaster prevention
work. UDCKTM does not guarantee that the security guard will be dispatched tothe location when the behavior(s) subject to detection occurs.

③ Data on people’s movement
Kinds of data to be captured
Items

Description

Date and time when datayyyy-mm-dd
collection starts

HH:MM:SS

Number of people who moved towards IN from thebaseline
Number of people

Number of people who moved towards OUT from thebaseline
Total IN and OUT movement
Number of males aged 19 or younger
Number of males aged between 20 and 34
Number of males aged between 35 and 49

Attributes estimated by AI

Number of males aged 50 or older
Number of females aged 19 or younger
Number of females aged between 20 and 34
Number of females aged between 35 and 49
Number of females aged 50 or older

The location of capture
All locations where AI cameras are installed (see “Figure 1: Location of AIcameras” on page 1)
Use
For research and service development by research institutes, universities, andprivate firms, provided that the data is used in measures that contribute tocommunity building.

5. How image data is treated
The images captured by the camera will be immediately analyzed and discarded byAI, and will not be used for any other purpose.

Figure 3: Flow chart depicting the discarding of image data, analysis, and capturing ofdata on people’s movement by the AI camera

6. Maintaining, managing, and running AI cameras and data
UDCKTM maintains, manages, and runs AI cameras and data. UDCKTM nominates
the manager in charge and builds a running/management system.
The manager in charge takes necessary measures to ensure that persons not required
to maintain, manage, and run AI cameras and data do not operate the camera or view
data.

Figure 4: Diagram of maintaining/managing/running AI cameras and data

7. The provision of data on detected abnormal behavior, trespassing, and people’smovement to external partiesIn addition to using data for its own purpose, UDCK, the body that captures data,
shall provide data on detected abnormal behavior, trespassing, and people’s movement
generated by the AI camera to research institutes, universities, and private firms,
provided that such data are used to contribute to community development.
The condition for providing data to external parties is the conclusion of a contract
with the party to be provided the said data (the recipient). This contract is to confirm
that the recipient agrees and guarantees to observe the following conditions(①②③④⑤):① To put safety measures in place to prevent leaking of data on detected abnormal
behavior, trespassing, and people’s movement.
② To not use data on detected abnormal behavior, trespassing, and people’smovement for purposes other than that of contributing to community
development that has been agreed with UDCK.
③ To ensure that data on detected abnormal behavior, trespassing, and people’s
movement is not viewed by or provided to third parties, except for cases in which
it is instructed or stipulated by legislation.
④ To immediately delete relevant data and appropriately dispose of recording
media by such means as destruction to prevent restoration when the purpose ofreceiving the provision of data on detected abnormal behavior, trespassing, andpeople’s movement is achieved.
⑤ To observe the act on the protection of personal information (Act No. 57 of 2003)
and other related legislation.
When data on detected abnormal behavior, trespassing, and people’s movement areprovided to the recipient, we record and store the following items (①②③④) as wellasconsult
theethics
committee,
athirdparty,(https://www.udcktm.or.jp/ethics/index.html) in regards to aims and content so as toprevent inappropriate use without public interests:① The year, month, and date on which data are provided to external parties② The name and address of the external parties and names of their representative
and those in charge③ Purposes and reasons for provision of data to the external parties④ Description of data provided to the external parties

Figure 5: Consultation with the Ethics Committee when data are provided to external parties

The external recipients of data are published on the website of UDCK Town
Management (https://www.udcktm.or.jp/) as required.

8. Inquiries regarding the current project(Name) UDCK Town Management(Address) 2, 148 Gaiku, Kashiwanoha Campus, 178-4, Wakashiba, Kashiwa, Chiba
Prefecture(Tel.) 04-7137-2228

End