Isaline Augusto
EDP Sciences – Web of Conferences
Isaline.augusto@edpsciences.org

Saga Conferences
Online management of your scientific event

www.edpsciences.org

www.webofconferences.org

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Presentation of Saga Conferences

Saga Conferences is dedicated to the online management of conferences proceedings for further
publication in Web of Conferences’ series. It facilitates various steps of the scientific secretariat(submission, reviewing and selection), and automates a number of exchanges between authors,
referees and organizers.
Please note that each conference hosted in Saga Conferences is referred as a Topic.
Hereafter, "topic" refers toSubmission of articles
APCChE 2019.
Each author has an account with login and password that allows him to record his personal dataand submit his paper. After the submission, the author is notified by e-mail at every step of thereviewing process.
Review process
The organizers / Topic Editors maintain a list of referees who have also a personal account atSaga. Topic Referees have access to the articles submitted and they will perform their evaluation
work online at Saga platform. Their comments will be automatically sent to the editors.
Selection of papers
The Topic Editors have also an account that allows them to follow the submission process, manage
the list of Topic Referees and track the evaluation work. They can accept, reject, and request
corrections to the authors. A message will be automatically sent to the authors concerning thefinal decision.

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You are an Author

You want to submit anarticle in SagaConferences.
a proceedings
manuscriptin APCChE 2019, one of the Saga Conferences.
If this is your first connection to Saga for this specific conference/topic, you are a First timeuser, even if you have used Saga for a journal or another conference. You must register in Saga
Conferences at the specific interface for this new conference., APCChE 2019.
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First time user

This is your first connection to Saga for this specific conference/topic.

2.1.1 Creation of an accountFor your first use of Saga for this specific conference/topic, choose Register at the home page of
the Saga platform dedicated to the conference.
You need to create your account separately from your account for the Abstract Submission.

The next screen enables to enter the data required to the creation of an account in Saga.

4You have to enter your e-mail address, your first name and your last name. You will then receive
an e-mail with a deeplink to complete your registration and your password. This e-mail gives you
also your login and password to connect at other steps of the submission process.

2.1.2 Registration of your personal data
With this deeplink, you are able to access your account at the Saga platform and to continue theregistration of your personal data.

2.1.3 Submission of your article
The next step is the submission of your article:
1. You have to complete the Type of submission, the section (if there is any in yourconference), and the Title of your article.
section is the "Preferred category 1"
Title must be exactly theyou specified for your abstract thatsame as that of thecorresponds to this proceedings
corresponding abstract.
manuscript; If you cannot find thiscategory in the drop-down menu,
contact ap_proceedings@scej.org

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2. You have to complete the affiliations of the authors. The address of your institution alreadyappears in the Institution List and you have to add the institutions of the other authors
with the icon
(a second screen appears where to enter the address of the newinstitution).
icon

You may also modify an institution with the icon.

or delete an institution with the3. Then, you have to add the names of the authors with the icon
(second screen appears
where to enter the data of the new author). You may also modify an author with the icon
delete with the icon
, or change the order of the list of authors with the icon.
4. After having entered all the data, you have to Validate in order to access to the next stepand upload your article.
The information of the coauthors must be consistent with that of the corresponding abstract.

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5. You have to upload your article as a PDF file with the button + Add files. If needed, you
may also upload supplementary material.
Before uploading, make sure carefully that your manuscript in the PDF file follows the format
prescribed in the Template File.
When your document is submitted, you cannot modify it anymore

2.2Author already registered in Saga for this conference

You have to connect to the Saga platform by using the login and the password sent to you by email after your registration.
At any time, you can modify your data with the button My account in the upper part of thescreen.
The tab Actions enables you to propose a new submission to the editorial committee (proceedlike in 2.1.3), and the tab Articles enables you to access to the list of your submissions.

When you press the reference of a submission, you have access to the Data sheet of yourdocument.

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Depending on the status of your submission, you may Edit in order to modify your data, Upload
your submission, send a Question to the topic editor, or Delete your submission.
In the data sheet of your submission, you also have access to your Author’s files, all e-mails
related to your submission in the Comments/Reports, all Documents, and the key dates of theprocess in the History.

2.3

The Topic Editor asks corrections

You received an e-mail, which indicates to you that you have to correct your submission. You
have to connect to Saga with your login and password and access to your submissions.
The status of your submission has changed, and it is indicated Add the revised version in theTo Do List of your account.
ArticlesPress the reference of your submission in order to Correct submission data, ask Question tothe topic editor or Add the revised version of your article.

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The menu Documents in the data sheet enables you to see all the versions of your submission
2.4

Accepted/rejected

When your article has been accepted by the topic editor, you are alerted by e-mail, and you areinvited to fill in and upload the Publication Right Form.

APCChE2019,is be needed by the publisher in addition
For some
conferences,
the source files of your article may
to the PDF file. In this case, The
the e-mail of acceptance invites you to upload the source files of yourarticles via Saga.
Please, connect to Saga with the same login and password as previously.
The status of your submission has changed, and it is indicated Upload source files and Upload
publication rights form in the To Do List of your account.

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