Terms and Conditions of Participation andPrivacy Notice#MobilityisaHumanRide

PTV Planung Transport Verkehr GmbH, Sitz der Gesellschaft / Registered
Office: Karlsruhe, Geschäftsführung / Managment Board: Christian U. Haas(Vors.), Dr. Karsten Kölsch (CFO), Handelsregister (HRB Nr.) / Commercial
Register (HRB No.): 743055, USt-ID-Nr. / VAT ID No.: DE 812 666 053,
Registergericht / Court of Registration: Mannheim.

Terms and Conditions of Participation and Privacy NoticeContents

Contents
1

Subject Matter ....................................................................................................32Terms and Conditions of Participation...............................................................32.1

General .......................................................................................................... 32.2

Responsibility of Participants ........................................................................ 32.3

Granting of Rights ......................................................................................... 43

Final Provisions ..................................................................................................44Privacy Notice.....................................................................................................44.1

Responsible Entity......................................................................................... 54.2

Processing of Personal Data ........................................................................ 54.3

Processing of Personal Data by Third Parties .............................................. 5

4.4

Data Erasure ................................................................................................. 6

4.5

Customer's Right to Be Informed .................................................................. 7

4.6

Right to Lodge a Complaint with the Competent Supervisory Authority ...... 7

4.7

Additional Rights as a Data Subject ............................................................. 7

Short title

Terms and Conditions of Participation and Privacy Notice#MobilityisaHumanRide

Template version:

1.1.0 dated 2024-05-13

 PTV Planung Transport Verkehr GmbH / June 2023

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#MobilityisaHumanRide1Subject Matter

Subject Matter

These Terms and Conditions of Participation set out the rules for participation in the social
media campaign #MobilityisaHumanRide (hereinafter "Campaign"). The initiator of thisCampaign is PTV Planung Transport Verkehr GmbH, Haid-und-Neu-Straße 15, 76131
Karlsruhe, Germany (hereinafter "PTV"). The Campaign will run for the benefit of the World
Resources Institute, a non-profit global research organisation located at 10 G Street NE
Suite 800, Washington, D.C. 20002, USA (hereafter "WRI") in the period from 2023-09-01
at 00:01 a.m. to 2024-12-31 at 11:59 p.m. (hereafter "Campaign Period").
Participants have the opportunity to take a photo of themselves with a sign with the inscription “Mobility is a Human Ride” in a mobiliy-themed environment (e.g., on the train, at a bus
stop, in front of a bicycle) (hereinafter "Content") and to publish this on their LinkedIn feedusing the hashtag #MobilityisaHumanRide and linking to the PTV LinkedIn channel @PTVGroup. As an option, the participants can also link to PTV’s LinkedIn channel.
For each photo published in this way, PTV will donate EUR 1.00 to WRI, but no more thana total amount of EUR 10,000.
After editorial selection by PTV, the content can be published on the Campaign website,
available at https://www.ptvgroup.com/en/mobilityisahumanride. There is no entitlement topublication.
Participation in the Campaign is governed by these Terms and Conditions. Participants
expressly agree to these Terms and Conditions by publishing the Content as described inthis Section 1. PTV reserves the right to terminate the Campaign prematurely, in whole orin part, at any time, even without notice and without giving reasons, or to change its course
for the future, if it is not possible for technical or legal reasons to comply with the planned
implementation of the Campaign. The participants will be informed about this at a suitable
point in time. The participant expressly agrees to such changes and modifications upon
publishing of further content after the date of the change.

22.1

Terms and Conditions of Participation
GeneralParticipation in the Campaign is free of charge. Participation is only possible within theCampaign Period. Natural persons who have unrestricted legal capacity are eligible to participate. If a participant has limited legal capacity, they require the consent of their legal
representative.
2.2

Responsibility of Participants

It is in the interest of PTV to respect the intellectual property of third parties, the privacy of
individuals depicted in the Content, and their personal integrity. Participants are therefore
requested to do the same.
Participants are solely responsible for the content they publish. Accordingly, participants
assure that their content either does not infringe upon the rights of third parties, in particular PTV Planung Transport Verkehr GmbH / June 2023

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#MobilityisaHumanRide

Final Provisions

copyrights, trademarks, name rights, and identifying marks, or that they have the necessary
rights to publish. Participants also assure that the publication of the content does not violate
the rights of third parties, particularly personality rights, and any legal provisions. Content
that serves commercial interests or aims to spread participants' political or ideological views
may not be published.
Content that does not comply with these conditions cannot be considered for the Campaign. PTV reserves the right to exclude and/or block participants who violate the Terms
and Conditions of the Campaign.
2.3

Granting of Rights

Participants grant PTV a non-exclusive, unrestricted, irrevocable, perpetual, royalty-freeright to use the content in any manner, including for commercial and editorial purposes on
the Campaign website, without any limitations in terms of content, territory, or time, which
will be published and made publicly accessible on the Campaign website. Participants
waive the right to be credited as the author; however, PTV is authorised to mention thenames of the participants along with the publication.
Participants shall indemnify PTV, its affiliated companies, and the representatives, employees, shareholders, and agents of PTV, from any claims asserted by third parties alleging
that the content uploaded by the participant infringes upon their rights.

3Final Provisions

The Campaign is not related to LinkedIn and/or the WRI and is not sponsored, supported
or organised in any way by them.
These Terms and Conditions of Participation, as well as the entire legal relationship between PTV and the participants, are governed by the law of the Federal Republic of Germany, excluding the UN Convention on Contracts for the International Sale of Goods(CISG) and private international law. The place of performance is Karlsruhe. Karlsruhe isagreed as the place of jurisdiction to the extent permitted.
Should individual provisions of these terms of participation be or become invalid, the validityof the remaining provisions shall not be affected. PTV will replace the invalid provision witha legally valid provision that comes as close as possible in terms of content and economic
effect to the invalid provision.

4Privacy NoticeThis Privacy Notice applies to the participation in the PTV Campaign. You can find general
information on how we handle your personal data, as well as the privacy policy for using
the website and your rights as a data subject, in our general Data Privacy Statment.
The privacy notice takes precedence for participation in the Campaign.
When you participate in the Campaign, various items of personal data will be collected.
Personal data is data which can be used to identify you. This privacy notice explains which

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Privacy Noticedata we collect and what we use it for. It also explains how and for which purpose we doso.
4.1

Responsible Entity

The responsible entity for data processing is:
PTV Planung Transport Verkehr GmbHHaid-und-Neu-Straße 15
76131 Karlsruhe, Germany
Email: info@ptvgroup.com
PTV Planung Transport Verkehr GmbH together with its affiliated companies within themeaning of §§ 15 et seqq. German Share Corporation Act AktG, the PTV Group. PTV has
appointed an external Data Protection Officer. He can be reached at:
Email: data-protection@ptvgroup.com
4.2

Processing of Personal Data

We process your personal data within the scope of the Campaign to evaluate the content
published by participants according to the Campaign's guidelines, to publish the content on
the Campaign website after editorial selection, and to calculate the total amount of thedonation to WIR.
Purposes of data processing: Data processing is performed to carry out the Campaign
described above.
Legal basis for data processing: The data processing is based on your consent given byparticipating in the Campaign, in accordance with Art. 6(1)(a) GDPR. Furthermore, the dataprocessing is performed to fulfil a contract in accordance with Art. 6(1)(b) GDPR based on
the usage rights granted under Clause 2.3
Storage duration: Unless a more specific storage period is mentioned in this privacy policy,
your personal data will be retained by us until the purpose of data processing ceases.
Right to Object and Erasure: You can avoid the data processing described here by refraining from participating in the Campaign.
4.3

Processing of Personal Data by Third Parties

We also use external service providers for the processing of your personal data. In suchcases, we ensure the security of your data by concluding data processing agreements withthe respective service providers, which comply with the high legal requirements for dataprotection compliance.
4.3.1

Hosting provider of the campaign website

We use the provider UEBERBIT GmbH, Rheinvorlandstraße 7, 68159 Mannheim, Germany ("UEBERBIT") for hosting our website www.ptvgroup.com and the Campaign website.
We have concluded an order processing agreement with UEBERBIT. The personal datacollected via the website (excluding the IP address) is stored on the hosting provider’sservers in Frankfurt, Germany. Our hosting provider will only process your data insofar as PTV Planung Transport Verkehr GmbH / June 2023

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Privacy Noticethis is necessary to fulfil the service obligations and to follow our instructions with regard to
this data.
You can view UEBERBIT’s privacy policy here: https://www.UEBERBIT.de/datenschutz
Purposes of data processing: Using a hosting provider is in the interest of secure, fast, andefficient provision of our online services by a professional hosting provider.
Legal basis for data processing: The data processing is based on our legitimate interests
pursuant to Art. 6(1)(f) GDPR. Our legitimate interest lies in the purposes mentioned above.
Storage duration: Unless a more specific storage period is mentioned in this privacy policy,
your personal data will be retained by us until the purpose of data processing ceases.
Right to Object and Erasure: You can avoid the data processing described here by refraining from participating in the Campaign.
4.3.2

Use of the Flockler social wall

We use services from the provider Flockler Oy, Rautatienkatu 21 B, 33100 Tampere, Finland ("Flockler"). Flockler is a social media aggregator tool that can curate social media
feeds and present social media content.
We have concluded an order processing agreement with Flockler. Flockler does not store
any personal data of website visitors. However, Flockler handles the personal data of participants who publish content on LinkedIn as outlined above (name, nicknames, user name,profile picture, content, location, number of followers).
You can view Flockler’s privacy policy here: https://flockler.com/privacy-policy
Purposes of data processing: We use the tool to curate social media feeds and present
social media content that we believe is relevant and inspiring.
Legal basis for data processing: Data is processed on the basis of your consent pursuant
to Art. 6(1)(a) GDPR.
Storage duration: Unless a more specific storage period is mentioned in this privacy policy,
your personal data will be retained by us until the purpose of data processing ceases.
Right to Object and Erasure: You can avoid the data processing described here by refraining from participating in the Campaign.
4.3.3

Processing of personal data by third parties when accessing the website

Additional personal data may be processed by third parties when accessing the website
www.ptvgroup.com or the Campaign website. Details can be found in the Data Privacy
Statement PTV GmbH.
4.4

Data Erasure

PTV erases all user data within eight weeks after termination of the contractual relationship.
If PTV is obligated to store user data (e.g., invoice and contract data) due to legal dataretention requirements, PTV will block this data for further processing.

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4.5

Privacy Notice

Customer's Right to Be Informed

According to Article 15 GDPR, data subjects have the right to request information about
the personal data stored by PTV or their pseudonym. Requests for information can be addressed to:
PTV Planung Transport Verkehr GmbHHaid-und-Neu-Straße 1576131 Karlsruhe, Germany
Email: data-protection@ptvgroup.com
4.6

Right to Lodge a Complaint with the Competent Supervisory Authority

In case of violations of the GDPR, data subjects have the right to lodge a complaint with asupervisory authority, especially in the Member State where they have their habitual residence, place of work, or the place where the alleged violation occurred. This right to lodge
a complaint exists regardless of any other administrative or judicial remedies available.
4.7

Additional Rights as a Data Subject

A complete list of all data subject rights can be found in the Data Privacy Statement PTVGmbH.

 PTV Planung Transport Verkehr GmbH / June 2023

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