DOING BUSINESSWITH UNIDO
May 2024

Atsushi ISOYAMA
ChiefProcurement Services

ABOUT UNIDO
UNIDO stands for the United Nations IndustrialDevelopment Organization.
UNIDO is a specialized agency of the United Nations
that promotes industrial development for poverty
reduction, inclusive globalization, andenvironmental sustainability.

UNIDO's mission is to promote and accelerate
inclusive and sustainable industrial development indeveloping countries and economies in transition.
UNIDO provides technical assistance, policy advice,
and capacity-building support to help countries
strengthen their industrial sectors and improve theircompetitiveness in the global market.

UNIDO PROCUREMENT
About UNIDO Procurement
Procurement is administered by Procurement Services, which is
responsible for:All centralized procurement cases
Tendering, solicitation of offers and evaluation
Awarding and management of contracts and purchase orders i.e.
payments and amendments etc.

PROCUREMENT PRINCIPALSBest Valuefor Money
Open CompetitionBestinterest ofUNIDO
Meeting UNIDOs
organizational goals
and objectives

Fairness,
Integrity andTransparency
Clear rules andprocesses“Technically Acceptable, Most Competitive”

EffectiveCompetition
Equal opportunities
for bidders toparticipate

WHERE WE DO BUSINESSUNIDO TC Projects Globally

WITH WHOM WE DO BUSINESSOur suppliers really span the globe with over 3,000 suppliers internationally

UNIDO: WHAT WE DO?
Agri-business

Environment

Trade,technology &innovation

EnergyWHO ARE OUR MAJOR DONORS

Bilateral
Funds

WHAT WE BUY: EQUIPMENT

Solar
photovoltaic
panelsPhotovoltaic
equip & test
kitsElectricalcables &parts

FabricatedMetals andStructures

Construction
Vehicles/Automotive

Laboratory &Chemicals

Construction
materials

TextilesIT equipment

Food
Processing
Machinery

Woodworking
machinesFurnitureWHAT WE BUY: SERVICES

Design Services

Photo & Video

Study Tours

Lab Testing

Workshops

Conferences

Reports

Artificial Intelligence

Apps

Credit facilities

Training/Curricula

Virtual Reality

WHAT WE BUY: WORKS

Architecture/Engineering Design

Renovation
Works

Construction
Works

BUSINESS OPPORTUNITIES WITH UNIDO
Around $200+ million worthof Technical Cooperation
procurement annually

Noticed the presence ofmanufacturers, trading
firms being active
internationally. So far, lowparticipation in our tenders

UNIDO procuring a varietyof goods and services froma wide range of sectorsOpportunities for manufacturers,
companies and academia, etc.

EXAMPLES OF POSSIBLE MATCHES WITH INDUSTRYSECTORS AND UNIDO ACTIVITIESAUTOMOTIVE
E.g. automotiveindustry, autoparts, training,

AGRICULTURALSECTOR
E.g. Tractors, plastic
and agro machinery,waste, training services

ELECTRONICS & IT
SECTOR

ENERGY SECTOR
E.g. Renewable
Energy i.e. wind,solar, hydro etc.

Matchesfor UNIDO

E.g. Information
security, softwaredevelopment,
technology innovation,
training services,virtual reality

HOW TO WORK WITH UNIDO
Commercial Relationship

1Traditional Contract/Purchase Order(one-off) Legal Agreement for provision ofspecific goods and services for definedcost within defined timeframe.

Commercial Relationship

3 TRACKS

2Long Term Agreement
Framework contract for provision of anunspecified volume of Goods and Services
to UNIDO over a defined period of time.

Non-Commercial Relationship

3Partnership
Collaborative relationships, notbased on commercial grounds, that
achieve positive outcomes.

POTENTIAL CHALLENGES FOR BIDDERS

Compliance requirements

UNIDO not well-known in the business
community?

Complex regulations and procurement
procedures? Language barrier?

07

Order size not big enough?
Not profitable?

02

TypicalChallenges
Bidders
Face

06

Cultural and logistical - locations “toughplaces” with challenges of transportation?

01

08

Products too advanced, therefore
too expensive? Don’t meetinternational standards

03
Service-orientation difficult tohandle? Remote locations.

05

04
Heightened and intense competition

POTENTIAL BENEFITS WORKING WITH UNIDO

Global Market Access Stable and Long-Term
Contracts

Global Development
Contribution

Capacity Enhancement

Enhanced Prestige andCredibility

Exposure to Best Practices

Networking Opportunities

Financial SecurityHOW TO REGISTER AS A VENDOR WITH
UNIDO

1Understand
UNIDO’srequirements

2

UNIDO Procurement Portal
www.procurement.unido.org

Register on
UNIDO andUNGM
platforms

Participate
in UNIDOtenders

3

United Nations Global Market
www.ungm.org

UNIDO EPROCUREMENT PORTAL
www.procurement.unido.org

PROCUREMENT PROCESS

1
Solicitation of Bids

2
Evaluation and Award

4
Ethical Standards andAnti-Corruption Measures

3
Contract Management

PROCUREMENT DOCUMENTS FOR BIDDING
Instructions to Bidders
Technical Specifications orTerms of Reference

UNIDO General Conditions ofContract
Financial Statement &Certification
Statement of Confirmation
Bank Information FormVENDOR REQUIREMENTS: GOODS AND SERVICES
Typical minimum qualification criteria
Supply goods and/or services of UNIDO
interest, in line with the specifications/demand;
Legal capacity to enter into a contract i.e.
Certificate of Incorporation/Business License;
we only do business with legal entities (notindividuals)
3-year experience as established business;
Sound financial capacity (provide financial
statements for the past 3 years)- Minimum
turnover.
Previous relevant experience

PROCUREMENT TIPS
Some key factors to consider:
Register UNIDO eProcurement portalBidding period: 2-5 weeks

Good planning for bidding preparation and submission (do notsubmit your bid last minute)For system problems/issues
Procurement Help Desk: procurement@unido.org
Do not hesitate to ask clarification questions via. system

Currency: project currency (€ or US$)
Delivery: standard INCOTERMS 2020 (DAP, DDP, ExWorks)
Offer validity: 90 -120 days required
Tax exemptions: some exceptions possible
Payment schedule: to be determined at contract stage

Respond to solicitation requests, when invited

SUMMARY

Industrial development is a strength of both UNIDO and businesses,industries and academia from the region
Requirements of UNIDO’s technical cooperation can well match with
manufactured products and services from the region
UNIDO is an opportunity for Industry, Businesses and Academia

Thank You

Q&A

UNIDO

United Nations Industrial
Development Organization

DETAILED PROCUREMENT PROCESS CYCLE
Project Formulation

Requisitioning*(helps to include PRS in earliest
discussion to ensure best procurement
strategy is considered) * Consider market
survey with PRS for goods /services notpreviously purchase (EOI or RFI)

is the initial step in theprocurement process, wherethe need for goods, services,or works is formally
identified and requested.

12Bidding (1-8 weeks)
Review Requisition andsupporting documents;
Define Procurement Method
Conduct Market search
Issue RFP & post on websites
Receipt of offers

3Contract
Management
Invoicing and Payment
Amendments
Disputes

9Evaluation (1-4weeks)
Open bids
Conduct Technicaland Commercial
Evaluation

Negotiate with selected bidder
Finalize draft Contract/Purchase
Order

8

Recommendation of award
Submission for review &recommendation by
Procurement Committee andapproval by MD/PSM

54Contract Award (2weeks)

Selection & Approval (2weeks)

Obligation & Certificationof funds (1 week)
Obligate funds

Performed by Allotment Holder*
Performed by Procurement officer
Performed jointly by Procurement
officer & Allotment Holder7

Contract/Purchase
Order Administration
Ascertain readiness of site
Confirm delivery schedules toall parties
Monitor contractor’s
performance6