Manual for Moderators & Speakers

Manual for panelists

STEP1
1 Please download Zoom application for PC＜STEP ＞

※If you want to join from web browser please move on to (STEP5)

Download Client App①App installer is available from zoom official web page
Please click the link ▶（https://zoom.us/）②Please select meeting client to download app※Please be sure to install the latest version

Supported system
Mac OS X powered by later than MacOS 10.7
Windows 7/9/8.1/10
Windows Vista powered by later than SP1
Windows XP powered by later than SP3
Ubuntu 12.04 or laterMint 17.1 or later

Red Hat Enterprise Linux 6.4 or later
Oracle Linux 6.4 or later
CentOS 6.4 or later
Fedora 21 or later
OpenSUSE 13.2 or later
ArchLinux（64bit only）

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STEP22 Please download Zoom application for PC＜STEP ＞

※If you want to join from web browser please move on to (STEP5)

Download Client App①Launch the downloaded installer to start installing. This dose not take much time.

②Select sign in（Optional）③Register your email address with free sign-up④A confirmation email will be sent to the email address you entered.Click "Active Account"

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STEP33 Before entering the webinar＜STEP ＞

Please sign in to the Zoom and test your camera and audio devices①Sign in to the ZOOM app②Click setting③click General setting

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STEP3④Set video device* If you are using an external WEB camera, please select from the cameras and change.

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STEP3⑤Set audio device※Test if you can hear the sound normally with "Test Speaker"
Please test if you can hear your voice normally with "Microphone test"⑤Check share screen setting

Please click Advanced and change screen share mode to“Capture with window filtering”
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STEP44 How to enter webinar＜STEP ＞

Webinar URL and the password will be sent to you from secretariat.
Password is necessary to enter webinar room.
Pleasebesuresureto toenterminutes time
beforethe zoom
sessionstart.
Please beenter
the theroom roomat the60designatedof thelecture
informed by the secretariat.
Operator willconnection
and yourOperator
willcheckcheck
connection
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your slides.
※Please be sure to enter the room from the URL sent by email.
Depending on the email software, the URL may not be linked, so plesae copy the URL andpaste it on to the browser.

①Please sign in②Click on the URL from the email
and select open zoom meeting③Select "Allow"④Select join with video on

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STEP4⑤Please be sure to enter the room at the designated time of the zoom lecture informed by the⑤Please enter webinar 60min before
secretariat.
Operator will check connection and your slides.

⑥When you enter the room you will see other speaker or operator

Wired connection is strongly recommended.
In an unstable connection environment, it leads to low image quality and audio interruption.
This may affect the viewers.

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STEP55 Setting＜STEP ＞

When you joint the webinar room please check①change displayed nameyour displayed name.
[Taro Yamada][・・・]click

Name format is as follows.

②If you didn’t get a chance to check your audio and video devices,
please go back to step 3 and 4

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STEP66＜STEP ＞ How to turn on and off microphone and camera

Please close applications other than ZOOM and presentation materials
as it may affect to the movement of zoom app depending on the internet environments.

「Mic is ON」/「Mic is OFF」
When you speak

When you don’t speak

Please be sure to mute your microphone except when you speak.
It may disturb other people’s presentation.

Please keep video on during the session

Video is ON

Video is OFF

Audio
video
will about
be conducted
the operator,60
minutes
beforethe thesession.
If youandhave
any tests
questionsthe zoomfrom
operation,please ask
operator
during
zoom
If
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have
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atthattime.
lecture.

page10STEP6ZOOM Functions
Able to change the view

Possible to see other every speakers

Possible to see a person who is speaking now

Full screen mode.
If you want to stop full screen, please double click zoom window

Confirm other participants

Question and Answer
Mute and unmute microphone

Mute and unmute your camera

ChatTo share your sceen

Language switching

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How to confirm participants/Q&A
When you click Participants icon
you will see the window pop-up(below)
Participants name will be listed

When you click Participants icon
you will see the window pop-up(below)

For Moderators
1. Please click Q&A
2.Please pick appropriate question.
Content in the Q&A function can only be confirmed by the speakers.

3.Please don’t click type answer or answer live.

If new question is sent to Q&A, you will see the number

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When you click Chat icon
you will see the window pop-up(below)

Information from the operator to the panelists during the session.
Also, if you have a request, please message the operator from chat.
In case of emergency, there is no problem verbally.
Chat function is not available for participants.

※Please select Hosts and panelists
Please refrain from chatting with attendees.
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STEP6
How to share screen
Please click share screen icon to share your presentation material①Open your presentation material (powerpoint, keynote, etc.…)②Click share screen③Select your presentation material from“select a window or an application that you want to share”window

If you have sound to share, please select “share computer sound”

POINTS
Please refrain from using videos and animations.
The network will be overloaded, and the viewing environment will be affected.

When using videos, please note that the image quality and movement
may deteriorate
depending on the internet environment.

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STEP6
Interpretation
For the session which simultaneous interpretation is available,interpretation button will be displayed under the ZOOM window.

Please select the language you want to listen to. You can watch the selected language.

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