WFDF 2024 Asia Oceanic
Beach Ultimate Championships
Shirahama and Tanabe – Wakayama, JAPAN
Wednesday 12 – Sunday 16 June, 2024
AOBUC 2024 Bulletin #1(Issued January 2023, Updated 24 Mar 2024)

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WELCOME TO SHIRAHAMA & TANABEThe Japan Flying Disc Association (Local Organizing Committee, LOC) and the World Flying Disc
Federation (WFDF) are excited to host the WFDF 2024 Asia Oceanic Beach Ultimate Championships(AOBUC) in Shirahama and Tanabe, Japan. The tournament will take place from Wednesday 12th –Sunday 16th June 2024 at the Shirarahama Beach in the town of Shirahama and the Ogigahama
Beach in the town of Tanabe, Wakayama Province, Japan. The Pacific Ocean is the perfect backdrop
to one of Japan’s most famous beaches and we look forward to welcoming you.
All WFDF National Federation (NF) members from Asia and Oceania are invited to participate at
AOBUC in Shirahama and Tanabe in the Open, Women’s and Mixed divisions with a possibility ofadding more divisions if there is enough interest. The event is open to all National and Club Beach
Ultimate Teams who are endorsed by their National Federation. It is important for us to work
together to collect all the information and payments needed to successfully plan and run the event.
Please do everything you can to support the LOC by informing us as soon as you can if you are wanting
to attend.
Below are the details that you need in order to start registering your teams. In addition, we haveincluded some basic information to help you with planning and to assist with making your travel plans.
More details will be available and posted on the official event website which will launch shortly.
NOTE: There are action points throughout this bulletin highlighted in red. Please pay particularattention to these.
If you have any urgent question, please email our helpdesk 2024aobuc-office@jfda.or.jp. “Urgent”
means that it affects whether you will enter a team. For other information, please see the website.
We look forward to seeing you all in Shirahama and Tanabe, Japan at AOBUC 2024.

Amane Asai

Yuta Saito

Karina Woldt

Patrick Fourcampré-

JFDA Office,JFDA Executive Director

WFDF Managing

Maye

LOC Tournament

Director of Events &WFDF Event Manager

Director

Operations

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CONTENTS
WELCOME TO SHIRAHAMA & TANABE ....................................................................................... 3
CONTENTS ................................................................................................................................ 5
EVENT DATES ............................................................................................................................ 6
LOCAL ORGANIZING COMMITTEE .............................................................................................. 6
LOCATION & VENUE MAPS ........................................................................................................ 7
CLIMATE.................................................................................................................................... 9
AIRPORTS & TRANSPORT ........................................................................................................... 9
FOOD ........................................................................................................................................ 9
ACCOMMODATION & BOOKINGS ..............................................................................................10
HEALTH & MEDICAL ..................................................................................................................12
VISAS .......................................................................................................................................13
AOBUC TEAMS & DIVISIONS .....................................................................................................14
FEES & EVENT DEADLINES .........................................................................................................15
REGISTRATION .........................................................................................................................16
BIDS & TEAM ADMINISTRATORS ...............................................................................................18
SPONSORS ...............................................................................................................................19
GENERAL INFORMATION ..........................................................................................................21
LOC CONTACTS .........................................................................................................................21
WFDF CONTACTS ......................................................................................................................22

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EVENT DATESAOBUC 2024 will be a five (5) day tournament from Wednesday 12th – Sunday 16th June 2024
inclusive.
The schedule for the five days will be dependent on the number of teams, meaning if we have a larger
number of teams, there will be more games played on Day 1 (Wednesday 12th June). If we have asmaller number of teams, there might be only the ceremonies held on Day 1. A firmer schedule will
be advised when the registration ends.
The Captains’ & Spirit Captains’ meetings will take place on Day 0 (Tuesday 11th June) afternoon.
Attendance by at least one (1) representative for EACH TEAM is required to attend each meeting. For
capacity reasons, a limit will be two (2) people per team per meeting.
The Opening Ceremony will take place on Day 1 (Wednesday 12th June), followed by the Opening
Game in the late afternoon. Times for the Opening Ceremony and Opening Game will be advised later,
however we do expect each team (in uniform) to participate in the Parade of Nations during theOpening Ceremony. Please plan your travel accordingly.
The final day will be Sunday 16th June, with the Medal and Closing Ceremonies taking place
immediately after the finals. Should weather cause delays to play, the schedule will be adjusted
accordingly to ensure the finals are played as scheduled on Day 5.

LOCAL ORGANIZING COMMITTEE
The event will be headed up by Haruyoshi Saito (President), Yuta Saito (Executive Director) andAmane Asai (Tournament Director) of the Japan Flying Disc Association, the National Federation in
Japan. JFDA have hosted the WFDF 1992 World Ultimate & Guts Championships in Utsunomiya, theWFDF 2012 World Ultimate & Guts Championships in Osaka and the WFDF 2019 Asia Oceanic Beach
Ultimate Championships in Shirahama. We will be joined by an experienced team of staff andvolunteers for 2024 AOBUC as well.

6LOCATION & VENUE MAPS
2024 AOBUC will be held in two venues, one in Shirahama and the other in Tanabe. It will be a 25 min
drive between the venues.
For airport arrivals, we recommend you book your flight to the Kansai International Airport (KIX),
where you can take a direct train or bus, and which is about 125km (2.25hrs) away from the venues.

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Shirahama (White Beach)
Name of Venue: Shirarahama Beach
Address of Venue: 864, Shirahama-cho Nishimuro-gun, Wakayama, 649-2211, Japan
Google Map: https://goo.gl/maps/puqtsotcmUv
Shirahama Town website:
http://www.town.shirahama.wakayama.jp/soshiki/somu/kikaku/gyomu/homupeji/foreign.html
The official Shirahama/Kushimoto Travel Guide:
https://en.visitwakayama.jp/destinations/shirahama-kushimoto/Tanabe (Gold Beach)
Name of Venue: Ogigahama Beach
Address of Venue: 3, Ogigahama, Tanabe-city, Wakayama, 646-0034, Japan
Google Map: https://goo.gl/maps/Qx1zrpY9CoBpmpTF7
Tanabe City Kumano Tourism Bureau Website: https://www.tb-kumano.jp/en/places/tanabe/

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CLIMATE
Shirahama has very few rainy days and weak wind conditions in June, which is perfect for playing
Beach Ultimate. Average temperatures range from minimum 18°C (64°F) to maximum 25°C (77°F) in
the region in June.

AIRPORTS & TRANSPORTInternational Airport
For airport arrivals, we recommend you book your flight to the Kansai International Airport (KIX),
where you can take a direct train or bus, and which is about 125km (2.25hrs) away from the venues.
In case you are staying near Tokyo, you may also book a flight from Haneda International Airport(HND) to Nanki-Shirahama Airport (SHM), which is about a 1hr flight.
Official Hotel to Venue Shuttles
From the official hotel, HOTEL SEAMORE, it is a 15 min walk to the Shirahama venue and a 25 min
drive to the Tanabe venue. There will be bus shuttles between the official hotel and the Tanabe venue.
Return shuttles will stop at some of the sightseeing spots for excursion. The detailed schedule will beannounced as soon as confirmed.

FOOD
There are meal options (breakfast and dinners) at the official hotel, HOTEL SEAMORE. Please checkthe details and charges prior to booking. Lunches will be available as a pre-purchase option throughthe LOC for the event. There is a 24hr supermarket near the beach. Dietary restrictions can be dealt
with by advising the LOC and your hotel when booking. Vegan, Vegetarian, lactose and gluten freemeals will be available.

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ACCOMMODATION & BOOKINGS
The LOC has secured the official hotel, HOTEL SEAMORE, which is 15 min walk from the the
Shirahama beach and 25 min drive from the Tanabe beach.
HOTEL SEAMORE official website: https://www.keyterrace.co.jp/en/
Example of Accommodation fee / per night per person
ex. HOTEL SEAMORE – Main Building
Western-style Room (Two beds room)-

Weekday & Sunday ¥14,450-

Saturday ¥16,650

Western-style Room (three beds room)-

Weekday & Sunday ¥12,250-

Saturday ¥14,450

ex. HOTEL SEAMORE – RESIDENCE KEY 1
Western-style Room (Two beds room)-

Weekday & Sunday ¥7,300-

Saturday ¥8,400

ex. Meal options
Breakfast: JPY ¥2,200 (buffet) per meal
Dinner: JPY ¥3,850 (buffet) per meal
Official Hotel to Venue Shuttles
From the official hotel, HOTEL SEAMORE, it is a 15 min walk to the Shirahama beach and a 25 min
drive to the Tanabe beach. There will be official bus shuttles from the official hotels to the Shirahama
beach and Tanabe beach. Return shuttles will stop at some of the sightseeing spots for excursion. The
detailed schedule will be announced as soon as confirmed.
Booking
The rooms with special price are limited and first come -first served. To get more information andmake your hotel booking, please contact with our accommodations team via email:2024aobuc-travel@jfda.or.jp

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HEALTH & MEDICAL
All event participants (athletes, coaches and team support) are recommended to obtain travel
insurance prior to booking flights and health insurance before leaving your home country. WFDF
and the LOC do not provide coverage for participants outside of the general first aid administered at
the fields. There are always risks associated with playing Ultimate and travelling. Although AOBUC
will have medical staff on site to deal with first aid and assess critical injuries, there may be injuries
or illness in which players need follow up medical anon or emergency visits to local hospitals.
WFDF and the LOC kindly request that all players and event participants acknowledge these risks andunderstand that WFDF and the LOC cannot be held liable for any risk or cost associated with injury
or bad health at AOBUC. All event participants should alleviate some personal financial liability bypurchasing your own travel and health insurance to make sure you are covered for any medical issues
or event/travel cancellations that could arise. Participants will be required to sign an Event Participant
Agreement published in advance of the event.

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VISAS
Once the event bid list is published and your team is registered, we encourage each team and player
to make specific and timely enquiries about obtaining a visa to enter Japan. Teams and Players are
responsible for obtaining the correct paperwork to visit Japan to compete at the WFDF 2024 AOBUC.
We cannot provide specific advice on the process; however, we do strongly recommend that you get
started as soon as possible. WFDF can provide your team manager/administrator with a letter
confirming your team’s registration at the event. WFDF can provide players with a letter confirming
your participation as a player at the event after the players fees are paid and after the National
Federation has supplied a roster endorsement letter with your name on it. Please make specificrequests for such letter by filling out this online form.
Specific player letters for visa appointments can only be done after players have registered and paid
their fees. We require confirmation from the National Federation that they endorse the player on theroster. The following details for all the members of your team are required:n

Full name (as shown on passport)nPassport numbernDate of birthnRole on team (i.e., player, coach, manager, etc.)

Please fill out the required fields on the online form. Make sure you leave us some time to produce
this document: do not assume that we can send it back on the same day. Please note that we cannot
and will not provide a formal “invitation” to attend the event and non-ability to enter Japan is not
grounds to request a refund for a team and/or player fees.
We recommend EVERY TEAM makes specific enquiries to fully understand visa and travel
requirements.
For all proof of participation letters (team or individual), please fill out the form.
Ministry of Foreign Affairs of Japan: VISA / Residing in Japan
https://www.mofa.go.jp/j_info/visit/visa/index.html

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AOBUC TEAMS & DIVISIONSAll Asian and Oceanic WFDF National Federation members are invited to participate at AOBUC in
Shirahama and Tanabe. Bids will be allocated by the WFDF Beach Ultimate Committee after theregistration is closed.
Teams can be either National teams or club teams, and for the registration, we are inviting all
member National Federations to register ALL TEAMS. After speaking with many countries, it is likely
we will have enough teams interested to compete in the Open, Women’s and Mixed divisions.
Should we get enough teams, we will look to add more divisions in the Master’s age groups.

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FEES & EVENT DEADLINESAOBUC Divisions: Open (O), Women’s (W) & Mixed (X). Masters’ divisions will go ahead if we haveenough interest to run more divisions.
The estimated fees and payment deadlines are as follows:
Fee

Cost

Payment Deadline

Team Fee

USD $500

Wednesday 31st January 2024

Player Fee

USD $230

Thursday 29th February 2024

Non-Player Fee

USD $100

Monday 15th April 2024

Late Fee (Player & Non-Player)

USD $50

Monday 15th April 2024

n WFDF will invoice and collect all fees for AOBUC. All fees are in US Dollars $ (please ensure yourpayment is made in the right currency).
n The team fee is NOT reimbursable for any team that withdraws after Wednesday 31th January2024.
n Teams withdrawing after paying the team fees (for your own reasons) does not fall into thecancellation policy for event cancellation. The player fee can be transferred to another player but
is NOT reimbursable (subject to certain exceptions and medical restrictions).
n All bank fees and transfer charges are at the cost of the payer – if there are any outstanding
monies, they will be collected in cash during on-site event registration.
n Player Fees will include event accreditation, field and roster access for play, access to all playerzones and meetings, access to the party and also the event gift and can access the podium toreceive medals.
n Non-playing Team Support fees are for people travelling and associated with the team (coaches,
medics, support, admin and guests) but are not taking the field to play. They will receive the same
benefits as a player but will not be on any roster and are not entitled to play.
n Spectators are non-accredited individuals who will not be able to participate with the team ortake part in any of the event or team functions and will be treated as spectators.

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REGISTRATION
To nominate your teams for each division (registration), please follow thesteps carefully as outlined below:
STEP 1 – Complete on-line registration form by using the following link:

Registration form URL
Please fill out registration prior to Wednesday 31st January 2024.
STEP 2 - Each National Federation will be sent team fee invoices via email prior to the 31st of January.
You should make payment within 2 weeks to secure your bids. Teams are kindly reminded to ensure
their payments and transfers cover the cost of any banking fees.
STEP 3 – For any questions about the team registrations process, please do not hesitate to contact
WFDF Events Team. Please be sure to put “2024AOBUC” in the email title and your country
abbreviation code (i.e., AUS)

WFDF Events Team: events@wfdf.sport

16You are kindly asked to supply information and make payments as soon as possible – please do not
wait until you are close to the deadlines as this simply creates a bottleneck of work for WFDF and theLOC. We are not able to extend the deadlines nor make exceptions to the fees published – please do
not ask.
The deadlines for AOBUC 2024 are as follows:
Task
Registration &Team fee due
Invoice for player fee
sent

Notes
USD $500 – Email confirmation of payment

Deadline
Before Wednesday
31st January 2024

Player fee is firm, and an invoice is sent via

Thursday 15th

email to each NF.

February 2024
Thursday 29thPlayer fee due

USD $230- Email confirmation of payment

Non-player fee &Non-player fee USD $100 and

Monday 15th Aprillate registration fee (USD $50) due.

2024

This includes all participant names, rosters

Monday 15th April

and all requirements as outlined in the PBB.

2024

Late fee due
All registration
information suppliedby each team

Changes after this date will be at the
Rosters Locked

discretion of the LOC/WFDF and will require a
doctor’s certificate for any injury swaps.

February 2024

Tuesday 30th April
2024

INFORMATION
If you have any urgent question, please email below. “Urgent” means that it affects whether you willenter a team. For other information, please see the website.

Email: 2024aobuc-office@jfda.or.jp

17BIDS & TEAM ADMINISTRATORSCountry coordinators and team administrators are reminded that bids will become official only uponreceipt of team fee payment. Any bids not paid for by the deadline will be revoked.
All bids offered are issued to each member National Federation directly and only WFDF’s official
member representative for each country can accept bids. All teams and rosters must have fullendorsement by the member NF. All invoices will be issued directly to the member NF.

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GENERAL INFORMATIONTime zone: UTC +09:00 (GMT+9)
Language: Japanese
Currency: Japanese Yen (JPY ¥)Currency for fees: All event fees will be advised and collected in USD $Voltage: 100 volts AC, 60Hz, Plug type: non-polarized and ungrounded with two pins

LOC CONTACTS
Do you have any questions about the WFDF 2024 Asia Oceanic Beach Ultimate Championships?
Please contact us via the details below but note that the website will not be live until later in March
2024.

Email: 2024aobuc-office@jfda.or.jp
Website: TBD
LOC Tournament Directors
Tournament Director: Amane AsaiJFDA Executive Director: Yuta Saito

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WFDF CONTACTS
For any questions regarding team bids, registration, invoicing or for AOBUC 2024 rules andcompetition related topics, please contact the WFDF Events Team:
Contacts:
WFDF Event Manager(Event logistics and AOBUC Player Registration)
Patrick Fourcampré-Mayepatrickfm@wfdf.sport
WFDF Managing Director of Events & Operations(Event invoicing and AOBUC Team registration and Teams contact)
Karina Woldt

karina.woldt@wfdf.sport
Website: www.wfdf.sport

About WFDF
The World Flying Disc Federation (“WFDF”) is the international sports federation responsible forworld governance of flying disc (frisbee) sports, including Ultimate, Beach Ultimate, Disc Golf,
Freestyle, Guts, and Individual Events. WFDF is a federation of 111 member associations, which
represent flying disc sports and their athletes in more than 107 countries. WFDF is an International
Federation recognized by the International Olympic Committee (IOC) and by the International
Paralympic Committee (IPC), and the International University Sports Federation (FISU), a member of
the Global Association of International Sports Federations (GAISF), the Association of IOC RecognizedInternational Sports Federations (ARISF), the International World Games Association (IWGA), theInternational Masters Games Association (IMGA), and the Association for the International Sport for
All (TAFISA). WFDF is a signatory to the World Anti-Doping Code and is a registered not-for-profit
501(c)(3) corporation in the state of Colorado, USA.
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