VISIT JAPAN Travel & MICE Mart 2024

Website Registration Manual[for Buyers]

June 5 (Wed.), 2024 update
Secretariat of VISIT JAPAN Travel & MICE Mart 2024

◆ Schedule

Website Registration Manual[for Buyers]

Flow from registration of detailed information to determination ofbusiness meeting schedule
3rd(Mon.)

Required forbuyersThis
manualSending VJTM & VJMM 2024 website registration manual
Flow is shownon the next page

June

Application Period for Participation
June 10th (Mon.), 10:00 (JST) - June 21st (Fri.), 17:00 (JST)◆ Be sure to apply for participation before the deadline.
June
10th
(Mon.)|
21st(Fri.)|July
12th(Fri.)◆ If you do not, you may be disqualified from joining the VJTM & VJMM
program. Therefore, be sure to finish applying for participation before thedeadline.

Information entry period for program registration
June 10th (Mon.), 10:00 (JST) - July 12th (Fri.), 17:00 (JST)◆ The deadline for registration is July 12 (Fri.), but participants are requested tocomplete their registration as soon as possible.
◆ If you do not complete all the registration before the deadline, you may be disqualified
from joining the VJTM & VJMM program.

July◆ Once you have registered “Business meetings and matchings” and “Business meeting
participants”, you will be authorized to choose a desired FAM trip course. We will
determine your FAM trip course after checking your preferences on a first-come firstserved basis.

Information disclosure of participant sellers (scheduled)
29th(Mon.)◆ Time allotted for preparing appointment requests.
◆ Choose the sellers you want to send your requests to by August 5 or after.

Sending the business meeting request manual (scheduled)Start of 1st business meeting request

AugustAugust5th(Mon.)｜
30th（Fri.)

August30th(Fri.)|
SeptemberAugust 5 (Mon.) - August 30 (Fri.) (JST) (Scheduled)◆ You can send your requests to anyone, buyers or sellers, whom you wish
to have a business meeting with.
◆ Please approve or decline every request sent to you so you can finalize
your business meeting schedule.

Start of 2nd business meeting request
August 30 (Fri.) - September 6 (Fri.) (JST) (Scheduled)

September

6th（Fri.）◆ Requests from buyers and sellers are registered in the secretariat's server asdata for system-based matching (matching arrangements) by the secretariat.

6th(Fri.)

Completion of all business meeting requests (Scheduled)

11th(Wed.)

Determination of business meeting schedule (Scheduled)

13th(Fri.)

Sending of business meeting participation manual (Scheduled)

26th(Thu.)VISIT JAPAN TRAVEL & MICE MART 2024 PERIOD
September 26th (Thu.) - 28th (Sat.)-1-◆ Flow of participation entry

Website Registration Manual[for Buyers]

Flow from application for participation to registration of detailed information
Go to Application for participation and register your details.
Application for participation : June 10 (Mon.), 10:00 (JST) - June 21 (Fri.) , 17:00 (JST)Detailed registration :June 10 (Mon.), 10:00 (JST) - July 12 (Fri.) , 17:00 (JST)Registration of ID (e-mail address) (Pages 3 - 5)

Registration of ID (e-mail address)

Go to the top page of our official website, then click Registration, go
to Buyers, enter your ID (your email address), and send it. In return,the system will be automatically sending you an email containing
the link to the registration page. Click the link pasted in the email orpaste it on your browser, then move on to the registration page.
• If your PC is set to classify automated emails as spam, please set it to unclassify our emails, from @vjtm.jp, as spam emails in advance.

Application for registration (pages 5 and 6)

Agreement on Participation Guidelines /Cancellation Policy / Privacy Policy /JNTO CONSENT FORM
Application for registration (pages 7 and 8)

Enter your corporate information, contact
person details, and password.

Review Participation Guidelines, Cancellation Policy, and Privacy
Policy. If you are from a GDPR country or from Vietnam, carefully
read JNTO Consent Form. If you agree to all the documents andstatements, you may proceed.

Enter the password you will be using when logging in to yourcorporate/organization information, contact details, and My Page,
then send it to us. Our system will send you an automatic email
telling you that your application for registration has been accepted.

Please finish everything up to this point by
17:00 on Friday, June 21 (JST).
➢ If you do not do this before the deadline, you may bedisqualified from joining the VJTM & VJMM program.

Email approving registration (page 9)

Receiving registration approval email

Log in to your My Page (page 10 7 and 11)

Login page
ID + Password + One-Time Password
Forgotten your password/Set a new password

Entering your details (page 12 - 17)

Register relevant detailed
information on My Page

page 18

Within one week of receiving your registration application, we will
be sending you an email approving your registration. After receiving
the confirmation email, you will be able to log in through the top
page of our official website.

Do the following after receiving an email from us authorizing you
to join our program: go to our official website; go to the home
page; log in; click Buyer to go to the Login page; enter your ID(email address) and password; press Login. Within a minute, youwill receive an eight-digit one-time password that contains lettersand numbers.
Enter your one-time password, and click Login again. You can thenproceed to your My Page.

If you have registered “Business meetings and matchings” and“Business meeting participants”, you can now register yourpreferences about FAM trip. Please finish all your registrations. You
can save your entries any time, either entirely or partially.
• Your applications for Fam trip courses will be examined and finalized by
the Secretariat in order of registration.
• If you are a MICE buyer, you will be joining your predetermined FAM trip
course. You do not need to enter your details on your FAM trip page.

Please finish everything up to this point by
17:00, Friday, July 12 (JST).

Completion of registration➢ If you do not do this before the deadline, you may bedisqualified from joining the VJTM & VJMM program.
-2-

◆ Registration of ID (e-mail address)

Deadline for application for participation;
17:00, Friday, June 21 (JST)Website Registration Manual[for Buyers]

Registration of ID (e-mail address)
Access the link below and move on to our official website for VJTM & VJMM 2024.

https://www.vjtm.jp/
Top page of our official website

Click⚫ Go to the top page of our official website, click the New Registration button, and move on.

Apply for Registration page

Click

⚫ Go to the Buyers option, click the New Registration button, and move on.

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-3-◆ Registration of ID (e-mail address)

Deadline for application for participation;
17:00, Friday, June 21 (JST)Website Registration Manual[for Buyers]

Apply for Registration page

Enter your ID (email address)

Enter your email address again⚫ Enter an email address where you can receive emails from the Secretariat.
Japantrip@travelagent.com
Enter the same email address.
12345678@travelagent.com◆ Re-enter the email address in the field labeled "your email address again," using thesame email address that you provided earlier.
◆ If you enter a different email, address you will not be able to proceed.
◆ You cannot change your ID (email address) in the future. If you need to make anychanges, please contact buyer@vjtm.jp after completing the creation of My Page.

Email address submission completion page

⚫ When you have sent your email address, you will receive an automatic notification with a link thatyou can use to access your Apply for Registration form.
⚫ Our system usually sends the notification within one minute. If it does not arrive after more than
one minute, it may have been redirected into the spam mail folder due to your corporate security
policy. Check the spam folder. If you are unable to locate the email, please contact the Secretariat
for assistance.
⚫ Contact : buyer@vjtm.jp
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-4-◆ The Apply for Registration

Deadline for application for participation;
17:00, Friday, June 21 (JST)Website Registration Manual[for Buyers]

Notification with the link to the Apply for Registration form
Email title: The link to apply for registration for VJTM & VJMM 2024
Thank you for your temporary registration.
We would like to provide instructions on how to register permanently for VISIT JAPAN Travel &MICE Mart 2024.
Please click on the link below and carefully read the Participation Guidelines, Cancellation Policy,
Privacy Policy, and if you are from a GDPR country or from Vietnam, the JNTO Consent Form.
If you agree to all the statements outlined in these documents, you may proceed to the Apply for
Registration page.

──────────────────────────────────────────
https://www.vjtm.jp/registration_buyer.php=3b138dfe6423049a0──────────────────────────────────────────
Click the relevant link.

⚫ The notification contains the link to the registration application form. Either click on the link or copy
and paste it into your browser to access to the registration application form.
⚫ This link is specifically issued for the email address you have registered with us. You cannot apply
for registration with any email address other than the one you have previously entered.

Agreement on Participation Guidelines / Cancellation Policy / Privacy Policy /JNTO CONSENT FORM
Important matters
Please specify whether you are or not a participant from a country that is subject to GDPR (the European Economic
Area [EEA] and the United Kingdom) or from Vietnam.
Read the Buyers' Participation Guidelines, Cancellation Policy, Privacy Policy, and (if you are from a GDPR country or
Vietnam) the JNTO Consent Form. Agree to the statements contained in each of them, and then click "Go next."

Please select whether or not you are from a GDPR-covered country (European Economic Area [EEA] and the United
Kingdom) or Vietnam. (Required)○ Participation from a country subject to GDPR (the European Economic Area [EEA] and the United Kingdom) or from Vietnam○ Participation from a country not subject to GDPR or from a country other than Vietnam.

< EEA Participating Countries >⚫ Please select whether you are in a country
subject to GDPR (European Economic Area,
United Kingdom), Vietnam, or not.

Austria

Finland

LatviaPortugal

Belgium

FranceLiechtenstein

Romania

Bulgaria

Germany

Lithuania

Slovakia

Croatia

GreeceLuxembourg

Slovenia

CyprusHungary

Malta

Spain

Czech Republic

IcelandNetherlands

SwedenDenmark

Ireland

NorwayEstonia

Italy

PolandThe image is of work in progress and the final product may be different.

-5-◆ The Apply for Registration

Deadline for application for participation;
17:00, Friday, June 21 (JST)Website Registration Manual[for Buyers]

Agreement on Participation Guidelines / Cancellation Policy / Privacy Policy / JNTO CONSENT FORM

Buyer Participation Guidelines
Secretariat herein refers to an operator commissioned by Japan National Tourism Organization (hereinafter “JNTO”) to planand operate VISIT JAPAN Travel & MICE Mart 2024 (hereinafter “VJTM & VJMM”).
Participants herein refer to individuals who belong to travel agencies and meeting planners that develop or sell (or plan todevelop or sell) tour products to Japan, travel agencies that offer incentive tours, and other organizations and who are selected
and approved by JNTO.
For the purpose of these Regulations, "sellers" shall be construed as Japanese tourist associations, corporations, ororganizations that have registered themselves for business meeting opportunities in VJTM & VJMM and whose registrations
have been approved by JNTO.
1.As a rule, participants must participate in the business meetings, FAM trip, and any other official events specified by JNTO
that are held during the VJTM & VJMM period and must not leave the programs before their scheduled ends. Participants mustobtain permission from JNTO if they need to leave the events for an unavoidable

Cancellation Policy
VJTM & VJMM participants whose registration has been approved by the Secretariat and who wish, for their own reasons, tocancel their registration for participation must submit a cancelation notice and a statement of the reasons therefor to the JNTO
and the Secretariat either by snail mail or email. Participants shall bear any cancelation charges for accommodation, FAM trips,
or other events that they may have canceled.

Privacy Policy
The Secretariat for Visit Japan Travel & MICE Mart 2023 (to be undertaken by JTB Corporation, hereafter referred to as "theSecretariat") will in the course of Visit Japan Travel & MICE Mart 2023 handle all information provided by its registrants as
specified below:* In order to properly handle the information obtained, the Secretariat shall assign an Information Handling Manager to instruct
and supervise the Secretariat staff that handle information on those who registered at VJTM & VJMM, and ensure theprevention of leaks and falsification of information, and acts of illegal intrusion.
* The Secretariat shall classify the information it handles into the following two groups: [1] “General Information” that includes
corporate information (e.g., name, line of business, area of business) of your company or organization, information that canidentify the registrant (e.g., address, telephone number, email address of the registrant), and the name of the person in charge;[2] “Special Information” that includes details of appointment requests submitted by registrants for individual business meetings,
the other parties that have closed deals with registrants, business meeting schedules, and the results of business meetings.

JAPAN NATIONAL TOURISM ORGANIZATION (JNTO) CONSENT FORM
JNTO Headquarters is based in Yotsuya 1-6-4, Shinjuku-ku, Tokyo, Japan. This consent form is issued to you onbehalf of JNTO's entities and establishments that need to obtain your consent to process your personal data in theway described below.
To see the contact details of the entities and establishments that form part of JNTO, see:https://www.japan.travel/en/contact/

By checking the check box you are giving your consent to the following processing:I agreewith the clauses above.

□

Go next⚫ Read the Participation Guidelines, Cancellation Policy, and Privacy Policy. If you are from a GDPR country,
carefully review JNTO Consent Form. If you agree to the statements mentioned in these documents, pleasecheck the corresponding checkboxes for each item and proceed.
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-6-◆ The Apply for Registration

Deadline for application for participation;
17:00, Friday, June 21 (JST)Website Registration Manual[for Buyers]⚫ Fill out the Apply for Registration form in Latin alphabet. For your corporate name alone (in your mothertongue's script), you can enter it in the script used in your original language.
⚫ When you have filled out all the compulsory fields, move on to the Confirm page, confirm the details, thenclick Send.

Buyers' Apply for Registration field
Fill out each field of the following Apply for Registration form.
*Asterisked (*) items of information will be made available to the sellers.
Specify whether you are froma GDPR country, Vietnam ornot.
Participation Guidelines /Cancellation Policy /Privacy Policy /JNTO CONSENT FORM

Registrant information

Participation from a country subject to GDPR (the European Economic Area [EEA] and the United Kingdom) orfrom Vietnam.

I agree
I agree
I agree
I agree○ Registrant is same as Participant.
○ Participant will be different from Registrant.

Company name(English name) *Company name(native language) ** Fill out this field using the script specific to your native language, rather than using Latin letters.

Country, community *○South Korea○Singapore○India○Mexico○Italy○Denmark○Saudi Arabia○ Israel○China○Malaysia○Australia○Brazil○Spain○Finland○ Qatar○Türkiye○Taiwan○Indonesia○New Zealand○United Kingdom○Netherlands○Norway○ Oman○Others□ Group tour
□ MICELine of business

*

□ FIT
□ Planned tour
□ Other category

Business Office** Does your company have a business office in Japan?

○Hong Kong
○Thailand○Philippines○Vietnam○United States○Canada○France○Germany○Switzerland○Sweden○United Arab Emirates○ Bahrain○ Kuwait□ Package tour
□ Cruise□ Educational travel

□ Yes

□ No

* Please select from the following the results for tourists your company sent to Japan in 2019.

Results for tourists yourcompany handled in 2023

ID

Password○ None○ 1 - 99persons○ 3,000 - 5,999persons○ 50,000persons or more

○ 100 - 499persons ○ 500 - 999persons ○ 1,000 - 2,999persons○ 6,000 - 9,999persons○ 10,000 - 49,999persons* If your answer is 50,000 or more, please fill in the specific number of customers you sent to Japan.

* e-mail* Your password must be between 12 and 64 characters inclusive. It must include at least one character of
each of the four character types (Latin uppercase, Latin lowercase, numeric, and symbol).

Password (again)* For confirmation, please re-enter the same password.

Confirmation
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-7-◆ The Apply for Registration

Deadline for application for participation;
17:00, Friday, June 21 (JST)Website Registration Manual[for Buyers]

Email verification that our system has received your registration application
Email title: Our system has received your registration application for VJTM & VJMM 2024.
Our system has received your registration application for VISIT JAPAN Travel & MICE Mart 2024. The
acceptance status of your application will be emailed to you within one week.
*Our system will automatically send an email indicating whether your registration has been approved or
rejected. If your PC is set to act on your security policy, the email may be sent to the spam folder, so be
sure to keep a lookout.

⚫ Fill out all the fields in the Apply for Registration form, check the details, then click Send. Our system
will give you an automatic reply indicating that it has received your registration application.
⚫ The email notifying you that the system has received your registration application is not a notice
approving your registration for VJTM & VJMM 2024.
⚫ About one or two weeks after you send your registration application, we will send you an email
approving or rejecting your registration.
⚫ If your registration is approved, click Login, enter your ID (the email address you entered before) andthe password you chose, login to My Page, and move on to entering various details.

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-8-

Deadline for detailed registration:
17:00, Friday, July 12 (JST)◆ Log in to your My Page

Website Registration Manual[for Buyers]

Email approving your registration
Email title: Approval of your registration for VJTM & VJMM 2024
Thank you very much for your registration application for VISIT JAPAN Travel & MICE Mart 2024.
Go to our official website at https://www.vjtm.jp/ and specify the various details by Friday, July 12,
17:00(JST).

https://www.vjtm.jp/

Important➢ When logging in, please do in an environmenrt where you can receive emails addressed to yourregistered email address (ID).
➢ Here you must enter the one-time password addressed to your email address (ID).

Top page of our official website

Click⚫ Go to the top page of our official website, click Login, and proceed.
⚫ When logging in, please do in an environmenrt where you can receive emails addressed to yourregistered email address (ID).

Login pageClick

⚫ Click Buyer’s Login and continue.
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-9-Deadline for detailed registration:
17:00, Friday, July 12 (JST)◆ Log in to your My Page

Website Registration Manual[for Buyers]

Page for entering your ID and password

Enter your ID (email address).
Enter your password.

Click⚫ Login with the ID (email address) that you specified.

Page for entering One-time password⚫ Enter your ID (email address) and password. You will then see the page where you can enter your
one-time password.
⚫ You will receive an email that notifies you of your one-time password sent to your registered email
address (ID). Please find and check it soon.

An email that notifies you of your one-time password
Email title : [VJTM & VJMM 2024] One-time password notification
You are trying to log in, right? The first stage of authentication has passed. Please continue to enter
the following one-time password to complete your login.
The one-time password is as follows.
────────────────********
────────────────⚫ You will receive an email that notifies you of your one-time password sent to your registeredemail address (ID).
⚫ Enter your one-time password specified in the email that you have just received; then, click
Login again.
⚫ Your one-time password will be valid for ten minutes after you receive your email notifying youof it.
⚫ Any one-time password past that deadline will be invalid. So please repeat the procedure fromlogin.
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-10-Deadline for detailed registration:
17:00, Friday, July 12 (JST)◆ Log in to your My Page

Website Registration Manual[for Buyers]

Page for entering One-time password●●●●●●●●

Enter One-time password.

Click

My Page
Company Name

Registration number : 2***

NoticeFill out all fields by 17:00 on Friday, July 12 (JST).
You will be able to register preferences of joining a FAM trip after you have finished specifying your“Business meetings and matchings” and “Business meeting participants”.

Information to register

StatusInformation to register

Initial registration

Already registered* Deadline for registration is 5:00 p.m. (JST) on Fri., July 12.

Edit Page

Business meetings andmatchings

Please be sure to complete your registration.
* Deadline for registration is 5:00 p.m. (JST) on Fri., July 12.

Input / Edit Page

Click

Business meeting
participants

Please be sure to complete your registration.
* Deadline for registration is 5:00 p.m. (JST) on Fri., July 12.

Input / Edit Page

Click

Registration for a Fam trip

Please be sure to complete your registration.
* First, please finish registering your Info about businessmeetings and matchings and Participant info.
* To register your FAM trip options, complete the above tworegistrations first, and then go to Entry and edit.
* Note: Those who specified that they will not take part in a FAM
trip in their preliminary check must enter this information as well.

Input / Edit Page

We will decide your FAM trip course after checking your preferences on afirst-come first-served basis.

* Deadline for registration is 5:00 p.m. (JST) on Fri., July 12.

⚫ Please finish “Business meetings and matchings” and “Business meeting participants”. Only after that will
you be authorized to register preferences of joining a FAM trip.
⚫ We will be determining your FAM trip course after checking your preferences on a first-come first-served
basis.
⚫ If the deadline for registration has passed and you are not authorized to select a course for a FAM trip
because you have not finished specifying “Business meetings and matchings” and “Business meeting
participants”, you may lose your chance to join a FAM trip.
⚫ If you are a MICE buyer, you will be joining your predetermined FAM trip course. You do notneed to enter your details on your FAM trip page.

Enter all the details in English.
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-11-◆ Registration of detailed information Deadline for detailed registration:
17:00, Friday, July 12 (JST)Website Registration Manual[for Buyers]

Business meetings and matchings••Enter all the details in English.
All the information that you may have entered on this page will be made available to the sellers.

Please fill in all necessary items in the following form and click the Renew button.
If you fail to fill in all necessary items, your registration will not be completed. Be sure to complete your entry by the deadline date.
* The information here will be incorporated into the handouts to be submitted to buyers whom you want torequest business meetings with. Enter your corporate characteristics, business policy, how you handle trips
to and in Japan, and particularly what information you want to obtain, etc.
* There is no limit on the amount of text you enter.
PR comment for sellers

Attaching image of symbol
mark or logo
* Optional

Upload an image for yourpublicity* Optional* Upload an image of your corporate symbol or logo (a JPEG file not heavier than 1 MB) that you want todisplay on the Details page to be disclosed to the sellers.
Upload File

* Upload an image with which you want to advertise your company or convey its corporate image (a JPEG file
not heavier than 1 MB).
* The image uploaded here will appear on the Details page.
* Click Upload File below and specify an image that you want to attach.
Upload File
Upload File

Upload File

* Upload handouts or other data or materials you want to give to the sellers or that you want to use in yourbusiness meetings (not heavier than 30 MB in total document size, and not more than 10 files).
* When the total amount of data uploaded reaches 30 MB, you will become unable to upload any more eventhough you have uploaded not more than 10 files.

Uploading materials* Optional

Uploadable files
PDF（pdf）、Word（doc/docx）、Excel（xls/xlsx）、Powerpoint（ppt/pptx）
Image（png / jpg / jpeg / gif / tif / tiff）
Upload File

Upload File

Upload File

Topics of interest* Optional

Information to bepresented at the businessmeeting* Not compulsory□ Global certificate for sustainable tourism□ Value Added Travel□ MICE□ Tradition (traditional culture and historical architecture) □ Nature (enjoy the great outdoors)□ Outdoor (activities in nature)□ Relaxation□ Art□ Cuisine□ Cities (Sightseeing and experiences in the city)□ Other□ Details of products/packages□ Prices□ Acceptance capacity□ Meals□ Travel schedule□Conditions of locations (access)□ Services in foreign languages□ Method of supply□ Other

Renew⚫ When all your entries are complete, click Update to save your changes and enter the details.
⚫ You can click Update even in the middle of your entry process. The system will store the entries you havemade up to that point. When you return, you can easily resume your work from the point where you left off.
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-12-◆ Registration of detailed information Deadline for detailed registration:
17:00, Friday, July 12 (JST)Website Registration Manual[for Buyers]

Details of the buyers to be disclosed to the sellers(an image for illustration purposes only. The actual product may vary.)

symbol markRegistration number : 2***logo

Company Name

image
picture 01

image
picture 02

Follow Company Name

image
picture 03

image video
image
video

PR comment for sellers

Booth NO.

A-111

Country,community

United Sates of America

Company address

1234 Wilshire Boulevard, Suite 5678, Los Angeles, CA 90017 U.S.A.

TEL+1-234-5678-91011

E-mailabcdefg＠ryokoukaisya.com

Name

Name of person in charge

Department

Sales & Marketing

Position

Associate director

Line of business

FIT, Group tour, Package tour, Educational travel, Planned tour, MICE

Languages that can be used

EnglishJapanese

Region of the other party you
want to talk business with

Hokkaido, Tohoku (Aomori, Iwate, Miyagi, Akita, Yamagata, Fukushima),
Kanto (Ibaraki, Tochigi, Gunma, Saitama, Chiba, Tokyo, Kanagawa),
Shinetsu (Niigata, Nagano)Business category of the otherparty you want to talk businesswithTravel company, Land operator, Hotel, Ryokan, Local government, Tourism association

Results for tourists yourcompany handled in 2023

10,000 - 49,999persons

Download

file name 01, file name 02, file name 03, file name 04, file name 05, file name 06, file name 07,
file name 08, file name 09, file name 10,: Native: Business level

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-13-◆ Registration of detailed information Deadline for detailed registration:

Website Registration Manual[for Buyers]

17:00, Friday, July 12 (JST)⚫ Fill out the participant details field with the information of the individuals who will be attending the respective
business meetings.

Business meeting participants•

Please fill in all items in English.

Please fill in all necessary items in the following form and click the Renew button.
If you fail to fill in all necessary items, your registration will not be completed. Be sure to complete your entry by the deadline date.
Participant's name* required

Participant's department

Participant's position

Participant's telephone
number* required

Participant's mobile
phone number* required
Contact information during
Travel* required* Enter the number(s) of the mobile phone(s) you will be using during your stay in Japan.

Participant's email
address* required* Please answer the questions regarding language proficiency in both "English" and "Japanese."

Languages that can beused for businessmeetings

English○Native
Japanese ○Native○Business level○Business level○Everyday conversation level○Everyday conversation level○Not possible○Not possible* The official languages for the business meetings will be English and Japanese.
Family nameName as appeared inpassport* required

Gender in passport* required

Date of birth* required

First and middle names* Please enter it in Alphabetical characters used in your passport. Documents for visa application will be
prepared using the said Alphabetical characters.

□ Male□ Female

year

month

day

Content other than the above, please input is here as needed.
Additional remark* Optional

Renew
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-14-◆ Registering your FAM trip choiceDeadline for detailed registration:
17:00, Friday, July 12 (JST)Website Registration Manual[for Buyers]

If you are supposed to participate in a FAM trip,
please use this page.

Caution⚫ You will be able to register your preferences of joining a FAM trip after you havefinished specifying “Business meetings and matchings” and “Business meeting
participants”.

Fam trip••

We will be determining your FAM trip course after you registration on this page. When doing so, we will consider the timelags. This means we will collect the applications of those who have applied within each slot of 48 hours and will thendecide using a lottery system.
As soon as your Fam trip course is determined, we will post it on My Page, so please check it out as soon as possible.

FAM Trip*Required⚫

Note: Please select all the choices from your first to your fifth choice without choosing the same option morethan once. Then, click Update.

⚫

You must select all of the five options. If, however, you don't want to join any course other than a particular one,select "I will not join any course other than the one I have chosen above." If you don't mind which course you
will join, select "I do not mind what my destination is.“⚫

If you omit any of the options, your registration won't be completed. Therefore, be sure to select all the options,from your first to your fifth.
No.

3 nights, 4 days (Sep. 28-31)

1

Hokkaido (Shiretoko, Kushiro)

Fam trip details

2

Hokkaido (Otaru, Niseko)

3

Aomori and Akita

4

Miyagi and Akita

5

Yamagata and Fukushima

6

Niigata7

NaganoNo.

2 nights, 3 days (Sep. 28-30)

8Ibaraki and Tochigi

9Gunma and Tokyo

10

Tokyo and Chiba

Fam trip details* Updated June ○ (latest version)

First choice▼Please SelectSecond choice▼Please SelectThird choice▼Please SelectFourth choice▼Please SelectFifth choice▼Please Select※ Select all options, from your first to your fifth, and then click Update. Once you do that, you won't
be able to make any changes after that.
※ Note: If your registration is complete but you decide to change to another course, please contact
the FAM Trip Secretariat (vjtmfam24@nta.co.jp).

Renew
The image is of work in progress and the final product may be different.

-15-◆ Registering your FAM trip choice

CautionDeadline for detailed registration:
17:00, Friday, July 12 (JST)Website Registration Manual[for Buyers]

If you are supposed to participate in only the businessmeeting event , please use this page.

⚫ You will be authorized to specify whether you wish to wait in line for a canceled FAM trip slot or acanceled course after you finish registering “Business meetings and matchings” and “Businessmeeting participants”.
⚫ If anyone cancels their application and you can join a FAM trip, the FAM Trip Secretariat, will
notify you.

Fam trip
You are not supposed to participate in any FAM trip. In case of anyone who has been allocated cancels thetrip would you like to join that FAM trip?
□ I wish to join it. (I will wait in line for a cancelation.)□ I do not wish to join it.

Until when can you wait in line for a cancelation?
(Please consider the timing with your flight and other matters.)
Month

FAM Trip*Required

⚫
⚫

⚫
⚫
⚫

Day

If you wish to wait in line for a cancelation, please choose all the options from your first to your fifth choicewithout selecting the same option twice. Then, click Update.
You must select all of the five options. If, however, you don't want to join any course other than a particular one,select "I will not join any course other than the one I have chosen above." If you don't mind which course you
will join, select "I do not mind what my destination is.“If you omit any of the options, your registration won't be completed. Therefore, be sure to select all the options,from your first to your fifth.
This option will allow you to wait in line for a cancelation. It doesn't mean you will definitely get your option.
If you can join this trip, the FAM Trip Secretariat (vjtmfam24@nta.co.jp) will notify you.
No.

3 nights, 4 days (Sep. 28-31)

Fam trip details

1

Hokkaido (Shiretoko, Kushiro)

2

Hokkaido (Otaru, Niseko)

3

Aomori and Akita

4

Miyagi and Akita

5

Yamagata and Fukushima

6

Niigata7

NaganoNo.

2 nights, 3 days (Sep. 28-30)

8Ibaraki and Tochigi

9Gunma and Tokyo

10

Tokyo and Chiba

Fam trip details* Updated June ○ (latest version)

First choice▼Please SelectSecond choice▼Please SelectThird choice▼Please SelectFourth choice▼Please SelectFifth choice▼Please Select※ Select all options, from your first to your fifth, and then click Update. Once you do that, you won't
be able to make any changes after that.
※ Note: If your registration is complete but you decide to change to another course, please contact
the FAM Trip Secretariat (vjtmfam24@nta.co.jp).

Renew
The image is of work in progress and the final product may be different.

-16-◆ Confirmation of registration completion

Website Registration Manual[for Buyers]

My Page

My Page
Company Name

Registration number：2***

NoticeFill out all fields by Friday, 17:00. (JST) on Fri., July 12.
You will be able to select a course for joining a FAM trip after you have finished specifying your Business meetings andmatchings and Business meeting participants.
Information to register

StatusInformation to register

Initial registration

Already registered* Deadline for registration is 5:00 p.m. (JST) on Fri., July 12.

Edit Page

Business meetings andmatchings

Already registered* Deadline for registration is 5:00 p.m. (JST) on Fri., July 12.

Input / Edit Page

Business meeting
participants

Already registered* Deadline for registration is 5:00 p.m. (JST) on Fri., July 12.

Input / Edit Page

Registration for a Fam trip

Please be sure to complete your registration.
* First, please finish registering your Info about businessmeetings and matchings and Participant info.
* To register your FAM trip options, complete the above tworegistrations first, and then go to Entry and edit.
* Note: Those who specified that they will not take part in a FAM
trip in their preliminary check must enter this information as well.

Input / Edit Page

We will decide your FAM trip course after checking your preferences on afirst-come first-served basis.

* Deadline for registration is 17:00. (JST) on Fri., July 12.

⚫ Once you have completed your entry, the status field will indicate Already registered⚫ If you finish a page and there are changes in anything that you have registered, you may correct
it by 17:00, Friday, July 12 (JST).

Please contact the secretariat if you have any questions.

Secretariat of VISIT JAPAN Travel & MICE Mart 2024
buyer@vjtm.jp
The image is of work in progress and the final product may be different.

-17-◆ Forgotten your password/Set a new password

Website Registration Manual[for Buyers]

Login page[1]

⚫ If you have forgotten your password or if you want to change
your password, go to Login and click here.

Click⚫ To set a new password, enter your registered ID (email address)
and Send it.

[2]japantrip＠travelagent.com
To set a new password, enter yourregistered ID (email address) and Send it.

⚫ Enter the one-time password that was sent to your registeredemail address, and send it again.

[3]●●●●●●●●●

Enter the one-time password that you havereceived, and send it.

⚫ Enter a new password between 12 and 64 characters that
contains at least one each of the following four character types:
at least one uppercase letter, at least one lowercase letter, atleast one number, and at least one symbol.

[4]●●●●●●●●●●●●●●●●●●●●●●●●

Click

[5]

Enter your new password twice.

⚫ Setting a new password have completed.
⚫ Log in with your new password.
⚫ Please be sure to make a backup copy of your new password incase you forget it, and keep it on file.
⚫ You can set a new password as many times as you want.
Click
The image is of work in progress and the final product may be different.

-18-