IECEx OD 316-3
Edition 2.0

2018-10IECEx
OPERATIONAL DOCUMENT

IEC System for Certification to Standards relating to Equipment for use
in Explosive Atmospheres (IECEx System)
IECEx Certified Service Facilities Scheme –Part 3: Ex installation and initial inspection

IECEx OD 316-3:2018(E)

Assessment procedures for IECEx acceptance of Candidate Certification Bodies(ExCBs) for the purpose of issuing IECEx Certificates to Ex Service Facilities
providing Ex installation and initial inspection service

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IECEx OD 316-3
Edition 2.0

2018-10IECEx
OPERATIONAL DOCUMENT
IEC System for Certification to Standards relating to Equipment for use
in Explosive Atmospheres (IECEx System)
IECEx Certified Service Facilities Scheme –Part 3: Ex installation and initial inspection
Assessment procedures for IECEx acceptance of Candidate Certification Bodies(ExCBs) for the purpose of issuing IECEx Certificates to Ex Service Facilities
providing Ex installation and initial inspection service

INTERNATIONAL
ELECTROTECHNICALCOMMISSION

PRICE CODEZZCONTENTS
CONTENTS ............................................................................................................................ 0
FOREWORD ........................................................................................................................... 1
INTRODUCTION ..................................................................................................................... 2
Section 1 – Initial assessment and re-assessment of ExCBs ................................................... 4
Section 2 – On going surveillance of ExCBs ........................................................................... 8
Section 3 – Assessment of existing ExCBs seeking to extend their scope of
acceptance to cover the IECEx certified Service Facilities Scheme for Ex
installation and initial inspection .................................................................................... 11
Annex A IECEx Assessment Report Form for IECEx 03-3 ExCB (IECEx Certification
Body – Certified Service Facilities Program) – Ex installation and initial inspection....... 12

IECEx OD 316-3 © IEC:2018(E)–1–

INTERNATIONAL ELECTROTECHNICAL COMMISSION____________
Operational Document IECEx 316-3
IECEx Certified Service Facilities Scheme –Part 3: Ex installation and initial inspection
Assessment procedures for IECEx acceptance of Candidate Certification
Bodies (ExCBs) for the purpose of issuing IECEx Certificates to
Ex Service Facilities providing Ex installation andinitial inspection service
FOREWORD
This document is the Operational Document IECEx OD 316-3 Assessment Procedures for the
Acceptance of Applicant ExCBs seeking to participate in the IECEx Certified Service Facilities
Scheme – Part 3: Ex installation and initial inspection in order to issue IECEx Certificates toService Facilities providing Ex installation and initial inspection services.
A listing of currently approved ExCBs is maintained on the IECEx website: www.iecex.com.
Document History
Date

Summary

2013-03

This original issue Edition 1.0 of IECEx OD 316-3 supersedes
IECEx OD 016 Version 1.0 in part and represents the application of a newnumbering system.

2018-10

This Edition 2.0 was approved for publication by the 2018 ExMC Meeting
via ExMC Decision 2018/55 and supersedes Edition 1.0 of IECEx OD 3163 upon publication.

Address:
IECEx Secretariat
Australia Square
Level 33, 264 George Street
Sydney NSW 2000
Australia
Contact Details:
Tel: +61 2 4628 4690
E-mail: chris.agius@iecex.com
http://www.iecex.com

–2–

IECEx OD 316-3 © IEC:2018(E)

INTRODUCTION
This Operational Document details the assessment procedures established by the IECEx
Scheme’s Management Committee, ExMC, for the purpose of ensuring a thorough assessmentof candidate ExCBs.
The principle aim of these procedures is to instil international confidence in the ExCB’s
competence and capabilities for performing assessment and auditing of Ex Service Facilities
covering installation and initial inspection and who seek IECEx Certification.
International confidence is established by evaluating the competence of a certifying body. The
assessment is to cover the competence, experience and familiarity of ExCB personnel and theorganization with the relevant explosion protected standards, quality management systems,
IECEx Scheme and associated rules and ISO/IEC 17065 and IECEx Technical Capability
Documents (TCD).
The procedures are also aimed at ensuring a consistent approach to assessments by IECEx
assessment teams.
This Operational Document provides the following three Sections:•

Section 1 – Initial assessment and re-assessment of ExCBs•

Section 2 – On going surveillance of ExCBs•

Section 3 – Assessment of existing ExCBs seeking to extend their scope of acceptance tocover the IECEx Certified Service Facilities Scheme for Ex installation and initial inspection

The procedures are set out in table form identifying:•

Step number;•

Required action;•

Responsible person or party;•

Desired outcome.

The steps identified in the table correspond to the steps shown in the flowchart.
The preparation of this IECEx Operational Document has been done so with the aim ofalignment with various ISO or IEC International Standards, ISO Guides, and IECEx Rules ofProcedures, including but not limited to the following:
NOTE Although this IECEx Operational Document makes reference to IEC 60079-14 and IEC 60079-17, it is also
relevant in determining ability to work with other international, national or regional requirements of a similar nature,such as IEC 61892-7 - Mobile and fixed offshore units – electrical installations – Part 7: Hazardous areas.

IEC CA 01, IEC Harmonised Basic Rules
IECEx 01-S, IECEx Supplement to IEC CA 01
IECEx 03-0, IECEx Certified Service Facilities Scheme – Part 0: General Rules of Procedure
IECEx 03-3, IECEx Certified Service Facilities Scheme – Part 3: Ex installation and initialinspection – Rules of Procedure
IEC 60079-14, Explosive atmospheres – Part 14: Electrical installations design, selection anderection
IEC 60079-17, Explosive atmospheres – Part 17: Electrical installations inspection andmaintenanceIEC 60079 Series as relevant or as referenced from IEC 60079-14, for example IEC 60079 –Parts 10-1, 10-2, 13, 19, 26, 28, 29-1, 29-4, 30-1, 30-2, 32-1, 43 or 46
ISO/IEC 17000, Conformity assessment – Vocabulary and general principles
ISO/IEC 17011, Conformity assessment – General requirements for accreditation bodies
accrediting conformity assessment bodies
ISO/IEC 17020, Conformity assessment – Requirements for the operation of various types ofbodies performing inspection

IECEx OD 316-3 © IEC:2018(E)–3–ISO/IEC 17021-1, Conformity assessment – Requirements for bodies providing audit andcertification of management systems – Part 1: Requirements
ISO/IEC 17065, Conformity assessment – Requirements for bodies certifying products,
processes and services
ISO 19011, Guidelines for auditing management systems
ISO Guide 27, Guidelines for corrective action to be taken by a certification body in the eventof misuse of its mark of conformity
ISO Guide 28, Conformity assessment – Guidance on a third-party certification system forproducts
ISO/IEC Guide 53, Conformity assessment – Guidance on the use of an organization's quality
management system in product certification

–4–

IECEx OD 316-3 © IEC:2018(E)Operational Document IECEx OD 316-3
IECEx Certified Service Facilities Scheme –Part 3: Ex installation and initial inspection
Assessment procedures for IECEx acceptance of Candidate Certification
Bodies (ExCBs) for the purpose of issuing IECEx Certificates to
Ex Service Facilities providing Ex installation and initial inspection
service

Section 1 – Initial assessment and re-assessment of ExCBs
This Section is to be applied for the initial assessment of ExCBs prior to their acceptance in the
IECEx Scheme and re-assessment of existing ExCBs.
The term Lead Assessor, as used throughout this document, shall mean the IECEx Assessment
Team Leader appointed by the IECEx Secretariat and endorsed by ExMC.
This Section does not apply to ExCBs already accepted in the IECEx Certified Equipment
Scheme. Refer to Section 3.
The ExCB shall use application forms that include a statement by which the applicant declares
any previous or existing applications made to other ExCBs.

IECEx OD 316-3 © IEC:2018(E)
Step

–5–

Activity

By Whom

Desired Outcome

Formal Application Submitted to ExMC Secretary1

Application received by IECEx Secretariat, in
accordance with IECEx 03-3. The application shall
include details of the proposed ExCB assessors toundertake IECEx 03-3 audits.

IECEx Secretariat

Candidate ExCB

2

Application assessed for completeness. Appointed
Assessment Team accepted by ExMC.

IECEx Secretariat

Assessment team proposed by
IECEx Secretariat andaccepted by ExMC

3

IECEx Secretariat reviews application
documentation for completeness. IECEx Secretariat
may request further information from the candidate.
IECEx Secretariat to report findings to candidate
ExCB.

IECEx Secretariat

4

IECEx Secretariat forwards Application package toMembers of the appointed Assessment Team.

IECEx Secretariat

All relevant information
available for team tocommence their assessment

Team Leader tomanageTeam Leader notifies
candidate of successful review
of documentation and thenprepares to arrange site visit

Documentation Review Stage
5

IECEx Assessment Team commences assessment.
Team Leader, in conjunction with team members
reviews application documentation to satisfy Steps
6 to 8.
The ExCB shall provide a filled-out TCD 60079 14(those parts relate to detailed initial inspections)and TCD 60079-17.
Team Leader may request additional informationfrom the Candidate ExCB.

6Team Leader, in conjunction with team members
determines whether the applicant ExCB has
Independent Accreditation.

Team Leader or
his designatedFormal notification ofaccreditation, with a copy
being submitted by theapplicant7

Assessment of the accreditation and credentials of
the accreditation body. For example determining:

Team Leader­ Verification of MRAs

­ Notification of Government
recognition­ Whether the body has Mutual Recognition
Agreements with other bodies­ Use of ISO/IEC 17065­ Whether the body has National Government
recognition­ Frequency of surveillance
audits­ What Standards or Guides are used

IECEx Assessment Team Leader may obtain
information directly from accreditation body or
candidate ExCB and circulate to other IECEx
Assessment team members for review via
correspondence.
NOTE ExCB should obtain all necessary
information from accreditation body for presentation
to IECEx Assessment Team Leader.
8

Review of past audit reports, issued by theaccreditation body, by Assessment Team toestablish compliance with the requirements ofIECEx 03-3, and Documents, ISO/IEC 17021-1 andISO/IEC 17065 as relevant.

Assessment
Team managed
by Team Leader

Acceptance by IECEx
Assessment Team of
information and audit reports
as evidence of compliance tothe requirements ofIECEx 03-3 andISO/IEC 17065

9

Notification of results of Step 6 to 8 to candidate
IECEx 03-3 ExCB.

Team Leader

Letter, fax or e-mail to
Candidate ExCB. Copy to
IECEx Secretariat

–6–

IECEx OD 316-3 © IEC:2018(E)On-site Visit
10

A minimum of one representative of the IECEx
Assessment Team visits candidate to conduct a site
visit for each ExCB application. This visit is toverify the applicant ExCBs ability to comply with
IECEx 03-3 requirements.
The Assessment shall include a review of the
ExCB’s system for allocating auditors as competentto undertake IECEx Service Facility Assessments.

11

Results of site visit determined with a final reportfor submission to the IECEx Secretariat prepared in
the format as outlined in Annex A.

At least one
person from
IECEx
Assessment
Team (usually
Team Leader)

Visit notes to be included inassessment file

Team Leader

Team Leader to commence
arrange for a final assessment
report compiling a Report

Team Leader in consultation
with his Team shall determine
the duration of the visit

Final report to be reviewed by all members of theassessment team.
12

Final IECEx Assessment Team Report Reviewed by
IECEx Secretariat.

IECEx Secretariat

Review by IECEx Secretariat
to ensure completeness of
information and ready forcirculation to ExMC for voting

13

IECEx Secretariat prepares Report for voting andsubmits to ExMC Members for formal voting, viacorrespondence or at the next ExMC meeting.

IECEx Secretariat

ExMC Document issued forvoting, with a copy submitted
to candidate ExCB

Final Approval of ExCB by ExMC
14

Assessment of report considered by ExMC
members with members returning the completed
voting form to the IECEx Secretariat as soon as
possible and by due date.

ExMC Members

Majority acceptance vote(approval ≥ 67 %) approves
application (IECEx 01)

15

If voting is acceptable then IECEx Secretariat
notifies applicant of their acceptance.

IECEx Secretariat

ExMC letter to accepted ExCB

16

Appointment recorded at next ExMC meeting.

IECEx Secretariat
to arrange

Recorded in the minutes

17

Where review in Step 12 is unsatisfactory, IECEx
Secretariat refers the matter to the IECEx
Assessment Team Leader seeking additional
information or revised report.

IECEx Secretariat

An acceptable report forcirculation to ExMC

18

Where a positive vote, in accordance with IECEx 01
is not achieved the application is then referred to
the next ExMC meeting for discussion.

IECEx Secretariat
to arrange

Findings recorded in theminutes19

If at the conclusion of the “Document Review
Stage”, the Assessment Team is not satisfied with
the information presented, the Team Leader shallinform the candidate ExCB and IECEx Secretariatof the Assessment team’s views.

Team Leader tomanageAssessment report by Team
LeaderIn order for the assessment to proceed, the IECEx
Assessment Team may be required to conduct a fullon site assessment in accordance with IECEx 03-3
and Technical Guidance Documents(TCD 60079-14 and TCD 60079-17),
ISO/IEC 17065 and ISO/IEC 17021-1, asapplicable.
20

Where non-conformances are identified during theassessment process the candidate ExCB
implements corrective action if they wish to proceedwith their application.

Candidate ExCB

Implementation of corrective
actions

21

Assessment team assesses corrective action. Thismay be performed by either the full team or apartial team or even one member of the team.

Team Leader tomanageReport on assessment ofcorrective actions

22

Notification of results of Step 5 to candidate
IECEx 03-3 ExCB.

Team Leader

Letter, fax or e-mail to
Chairman of Assessing PanelIECEx OD 316-3 © IEC:2018(E)

–7–

2

1

Application package
reviewed by ExMC
Secretary

ExCB Application
Submitted to ExMC
Secretary

11

3
Satisfactory

IECEx Team Leader
submits report to
ExMC Secretary for
ReviewNO

YES

6

Has National
Accred?

4
ExMC Secretary
forwards package toAssessment Team

YES

7

NO

Team Leader establishes
credentials of theAccreditation Body eg MRAs
with other Acc. Bodies andacceptance of last audit ie nolonger than 12 months

NO

YES

17

Refer to Team
Leader for
additional
information orrevised report

5

Assessment
Team
Commences
Assessment

12

Satisfactory?

NO

Acceptable?

13

Secretary Circulates
Report to ExMC for
voting

YES

19

8

ExMC Assessment
Team conducts fullon-site assessment

IECEx Assessment
Team reviews last audit
report and audit notes

14

VotingAcceptable
?

NO

NO

20

Applicantimplements
corrective action

Satisfactory?

YES

YES

NO

Document
Review Satisfactory?

18
Refer to next
ExMC Meeting

YES

21

NO

9

15

IECEx Assessment
Team assesses
corrective action &Implementation

Report results

ExMC Secretary
notifies Applicant of
their Acceptance22

10

Satisfactory?
Report Results

IECEx Assement Team
Representative(s)conducts min. 1 day visit

Appointment
recorded at next
ExMC Meeting

YES

16

IECEx Assessment FlowChart(Refer to table for details of each step)

Figure 1 – IECEx Assessment Flowchart (refer to table for details of each step)

–8–IECEx OD 316-3 © IEC:2018(E)Section 2 – On going surveillance of ExCBs
This Section applies to ExCB that have been already accepted into the IECEx Certified Service
Facilities Scheme for issuing IECEx Certification to Ex Service Facilities involved in Ex
installation and initial inspection.
The purpose of on-going assessments is to satisfy the International Ex community that ExCBs
maintain their facilities and capabilities that enabled their entry into the Scheme.

2.1

Surveillance of ExCBs with National Accreditation acceptable by ExMC

2.1.1

Scope

This section covers ExCBs that maintain national accreditation found to be acceptable by theoriginal IECEx Assessment Team, and by way of ExMC voting on the initial assessment report.
Acceptable National Accreditation according to this Clause means accreditation to
ISO/IEC 17065 or ISO/IEC 17024 for Ex Product Certification or Ex Personnel Competence
Certification by an accreditation body that is a member of the International Accreditation Forum(IAF). No limitations to Ex types of protection can apply.
The procedures detailed below are general and ALL ExCBs are reminded of their obligations to
notify the IECEx Secretariat of any changes within their organization that may affect their ability
to deliver IECEx Certification Services in accordance with IECEx Rules and Operational
Documents and in the spirit of a timely and professional service delivery.
2.1.2

Procedures

Each year, prior to the anniversary date of acceptance into the IECEx Scheme, ExCBs shallsubmit to the IECEx Secretariat a report containing the following information:a) Any changes in the organization
Description of changes in the organization of the ExCB, its staff, facilities, quality system,
operating procedures, or other similar changes, that relate to the ExCB’s operation under
IECEx 03-3.
ANDb) Annual audit report
Copy of a National Accreditation Body’s audit report issued during the preceding 12 months.
This report should show:•

Site that was audited by the accreditation body;•

Date and duration of the audit;•

Audit scope;•

ISO/IEC Guides, Standards and IECEx Technical Capability Documents (TCD) usedduring the audit;•

Observation notes;•

Details of any non-conformances raised; and•Copy of any audit report summary.

ORc) Report by the ExCB based on its own internal audit(s) carried out during the preceding 12months. A standardised report format should be used for this purpose. Once every two
years, the report, prepared by the ExCB shall be endorsed by the National Accreditation
Body.
Item a) is mandatory and either of b) or c).
2.1.3

Review

The IECEx Secretariat shall review the information to ensure:IECEx OD 316-3 © IEC:2018(E)–9–•Site assessed aligns with the site previously approved by ExMC;•All Clauses of ISO/IEC 17021-1, ISO/IEC 17065, as applicable, have been covered;•

Ensure that Technical Guidance Documents have been used (where available); and•Any Non-conformances are identified.

Where major Non-conformances have been identified the ExMC Secretary in consultation with
the IECEx Assessor panel Chairman shall propose appropriate action to be taken, with the
IECEx Executive to decide on such action and report at the next ExMC meeting.
Where the ExCB does not agree with the course of action, the matter may be referred for appeal
in accordance with IEC Harmonised Basic Rules (IEC CA 01) and IECEx Supplement to IEC
CA 01 (IECEx 01-S).
During the period of referral to the Board of Appeal, the ExMC Chairman in consultation withthe other IECEx Executive shall decide on the status of the ExCB in question.
In extreme circumstances, the status of temporary suspension may be considered. The ExMC
is to decide on the final action to be taken.
The IECEx Secretariat will retain a copy of the report, for a minimum of 10 years, for record
keeping purposes.
2.1.4

Re-assessment

On or before the fifth anniversary of the acceptance of the ExCB or the last re-assessment of
an ExCB a re-assessment, in accordance with the assessment procedure detailed in Section 1,
shall be performed by an IECEx Assessment Team appointed by the IECEx Secretariat.

2.2

Surveillance of ExCBs without National Accreditation acceptable by ExMC

2.2.1

Scope

This section covers ExCBs that do not have national accreditation but who have been accepted
in to the IECEx Scheme by way of a full on-site assessment, by the IECEx Assessment Team.
2.2.2

On-site audit

The IECEx Secretariat shall arrange to have one member of the original IECEx assessment
team conduct an annual on-site audit. The assessor shall be appointed by the IECEx
Assessment Team Leader responsible for the original assessment.
The ExCB shall agree to bear the costs associated with this on-site audit prior to the site visit
based on an estimate prepared and submitted to the ExCB by the Team Leader.
The appointed assessor shall carry out an assessment for compliance with ISO/IEC 17065 andIECEx Scheme Rules. The Team Leader will then issue a report.
These reports shall be forwarded to the IECEx Secretariat who shall review them forcompleteness and any non-conformances.
2.2.3

Non-conformances

Where non-conformances have been identified the reports shall be referred to IECEx
Secretariat who shall consult with IECEx Executive who shall propose appropriate action to betaken and report at the next ExMC meeting.
Where the ExCB does not agree with the course of action, proposed, the matter may be referredto the ExMC or appealed according to IECEx Basic Rules IECEx 01).
During the period of referral to ExMC, the ExMC Chairman in consultation with the other IECEx
Executive shall decide on the status of the ExCB in question.
In extreme circumstances, the status of temporary suspension may be considered. The ExMC
will then decide on the final action to be taken.

– 10 –
2.2.4

IECEx OD 316-3 © IEC:2018(E)Fifth anniversary

On or before the fifth anniversary of the original acceptance or the last re-assessment of an
ExCB a reassessment, in accordance with the assessment procedure detailed in Section 1,
shall be performed by an IECEx assessment team appointed by ExMC, on recommendationfrom the IECEx Secretariat.

IECEx OD 316-3 © IEC:2018(E)– 11 –

Section 3 – Assessment of existing ExCBs seeking to extend their scopeof acceptance to cover the IECEx certified Service Facilities Scheme for
Ex installation and initial inspection
3.1

Scope

This Section covers the situation where an ExCB already accepted in the IECEx Certified
Equipment Scheme wishes to extend their acceptance to include the ability to assess and issue
IECEx Certification to Ex Service Facilities involved in Ex installation and initial inspection
services.
3.1.1 Assessment procedures within scope
ExCBs seeking acceptance to issue IECEx Service Facility Certification, WITHIN the Ex Typesof Protection and existing field of their current scope of acceptance as ExCB in the IECEx
Certified Equipment Scheme shall be subjected to the following assessment procedures.
3.1.2

Internal procedures

In general, a site assessment visit is not required when an ExCB already accepted in the IECEx
Certified Equipment Scheme wishes to be accepted for issuing IECEx Certification for Service
Facilities, within their current scope of IECEx Certified Equipment Scheme acceptance if the
ExCBs submits suitable copies of their internal procedures for dealing with applications for Ex
Service Facilities and for the maintenance of certification of Ex Service Facilities (refer to
IECEx 03-3 Annex A and ExMC/417x/Q for guidance) to the IECEx Secretary.
The IECEx Secretary will assess or arrange to have the procedures reviewed for compliancewith IECEx Operational Document IECEx OD 313-3. The candidate IECEx 03-3 ExCB
application shall include details of the proposed ExCB assessors that will conduct IECEx 03-3
audits of applicant service facilities seeking certification.
The ExCB shall use application forms that include a statement by which the applicant declares
any previous or existing applications made to other ExCBs. If after the IECEx Executive
Secretary’s review and report to the IECEx Executive (refer 3.1.4 following), the IECEx
Executive Secretary or the IECEx Executive feel that a site assessment visit is necessary, thisshall be arranged by the IECEx Secretariat.
3.1.3

Cost estimate

The ExCB shall be provided with a cost estimate for the documentation assessment and must
agree with the cost prior to the assessment proceeding.
3.1.4

ReportFollowing the documentation review the IECEx Secretariat shall prepare a report forconsideration by the IECEx Executive. Where any one IECEx Executive member disagrees withthe extension of acceptance for the ExCB this shall be documented and consultation conductedwith the ExCB in an effort to resolve the concerns raised.
Upon finalising the application, the ExCB’s acceptance into the IECEx 03-3 Scheme shall be
published and reported to the IECEx Management Committee. Alternatively, the IECEx
Chairman may elect to refer the matter to a vote by ExMC via correspondence or at a meeting.
3.2 Assessment procedures outside scope
ExCBs already accepted as ExCB in the IECEx Certified Equipment Scheme that are seeking
appointment for issuing IECEx Ex installation and initial inspection Certification, OUTSIDE theTypes of Protection and existing field of their current scope of acceptance as ExCB in the IECEx
Certified Equipment Scheme, shall be assessed according to the procedures of Section 1 ofthis IECEx OD 316-3 Operational Document.

– 12 –

IECEx OD 316-3 © IEC:2018(E)Annex A
IECEx Assessment Report Form for IECEx 03-3 ExCB
(IECEx Certification Body – Certified Service Facilities Program) –Ex installation and initial inspection
Type of Assessment:•

Initial Assessment for Candidate IECEx 03-3 ExCB•

Surveillance Assessment for existing ExCB

A.1

OBJECT AND FIELD OF APPLICATION...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.1

Country...................................................................................................................................

A.1.2

Name of candidate IECEx 03-3 ExCB...................................................................................................................................
...................................................................................................................................

A.1.3

Members of the assessment team...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.4

Place and date of assessment...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.5

Assessment references
Document (current editions):i)

IECEx 03-3;

ii)

IECEx OD 316-3;

iii)

IECEx OD 013-3 and IECEx OD 314-3;

iv)

ISO/IEC 17065;

v)

ISO/IEC 17021-1;

vi)

ExCB application documents;vii)

IEC 60079-14 and IEC 60079-17 (Also IEC 61892-7 for Ex Services Facilities
performing Ex installation and initial inspection in offshore Ex installations);viii) TCD 60079-14 and TCD 60079-17.

IECEx OD 316-3 © IEC:2018(E)A.1.6– 13 –

Scope of application

Indicate whether this is an extension of scope for an already accepted ExCB (include details of
existing acceptance).

A.1.7

Candidate ExCB persons interviewed
Name

Position...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
A.1.8

Legal entity of the candidate ExCB...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.9

Associated certification functions...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.10National marks and certificates...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.11

Financial support...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.12

History...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.1.13Standards accepted...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

– 14 –
A.1.14IECEx OD 316-3 © IEC:2018(E)

National differences to IEC Standards...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................

A.2
A.2.1

ORGANIZATION
Names, titles and experience of the senior executives
Name

Title

Experience...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
A.2.2

Name, title and experience of the quality management representative
Name

Title

Experience...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
...................................................................................................................................
A.2.3

Name and title of nominated principal contact
Name

Title

Comments...................................................................................................................................
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A.2.4

Name and title of signatories for certification
Name

Title

Comments...................................................................................................................................
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A.2.5

Name and title of IECEx 03-3 assessors
Name

Title

Responsibility...................................................................................................................................
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A.2.6

Other employees in ExCB activity
Name

Title

Responsibility

IECEx OD 316-3 © IEC:2018(E)– 15 –...................................................................................................................................
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A.2.7

Organizational structure...................................................................................................................................
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A.2.8

Administration...................................................................................................................................
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A.2.8.1 Administrative structure...................................................................................................................................
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A.2.8.2 Terms of reference of the governing board...................................................................................................................................
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A.3

RESOURCES...................................................................................................................................
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A.4

COMMITTEES...................................................................................................................................
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A.5
A.5.1

CERTIFICATION OPERATIONSNational approval/certification methods...................................................................................................................................

– 16 –

IECEx OD 316-3 © IEC:2018(E)...................................................................................................................................
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A.5.2 Certification policy...................................................................................................................................
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A.5.3

Staff Work instructions...................................................................................................................................
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A.5.4

Application for certification...................................................................................................................................
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A.6

STATISTICS
Detail experience in assessment and certification of Ex related Service Facilities for
Ex installation and initial inspection under this application during the past 2 years:

A.7

DOCUMENTATION...................................................................................................................................
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A.8

RECORDS...................................................................................................................................
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A.9

CONFIDENTIALLY...................................................................................................................................
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IECEx OD 316-3 © IEC:2018(E)– 17 –

A.10 PUBLICATIONS...................................................................................................................................
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A.11 APPEALS...................................................................................................................................
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A.12 NATIONAL ACCREDITATION...................................................................................................................................
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A.13 RECOGNITION AND AGREEMENTS...................................................................................................................................
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A.14 QUALITY MANAGEMENT SYSTEM (QMS) MANUAL...................................................................................................................................
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A.15 INTERNAL AUDIT AND PERIODIC REVIEW...................................................................................................................................
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A.16 COMPLAINTS...................................................................................................................................
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A.17 WITHDRAWAL AND CANCELLATION OF CERTIFICATES...................................................................................................................................
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– 18 –

IECEx OD 316-3 © IEC:2018(E)A.18 SPECIAL FACTS TO BE NOTED...................................................................................................................................
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A.19 RECOMMENDATION...................................................................................................................................
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A.20 LIST OF ANNEXES...................................................................................................................................
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