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Kyushu University EU Centre
JMCoE-Q Support Fund for Conference on the EU 2024
CALL FOR APPLICATIONS
1. Purpose
In order to foster human resources who will contribute to the development of research on theEU and Europe and to create a network among researchers, Kyushu University EU Centre
provides financial assistance for travel and accommodation expenses, registration fees(including for online programmes), and a portion of the overseas study abroad insurance
premiums for those who make oral or poster presentations of their research results (jointresearch projects also acceptable) at “international conferences on the EU”.
2.

Eligibility

Those who make presentations of their research results at “international conferences on theEU”, or those who will contribute to the development of research on the EU and Europe andto create a network among researchers. Applicants must be a full-time student of Kyushu
University or an assistant professor or equivalent (including academic researchers, etc.)
affiliated with Kyushu University under the age of 35 at the time of participation in theinternational conference. In addition, the applicant must present a paper at an international
conference between 1st July 2024 and 30th September 2024. In the case of students, priority
will be given to those enrolled on the EU Study Diploma Programmes (EU-DPs) in the eventthat there are too many applicants for the grant.
3.

Number of grants, amount of support, and use of funds(1) Number of adopted cases: a few(2) Amount of support: Up to the amount shown in the table below, depending on the locationof the international conference, between 50,000 yen and 200,000 yen per conference.
(*1) Indonesia, Cambodia, Singapore, Thailand, Philippines, Brunei, Vietnam, Malaysia, Myanmar, Timor-Leste

Category

Amount of support (JPY)

Venue

Ａ

\50,000

Japan, Taiwan, Republic of Korea

Ｂ\75,000

Ｃ\100,000

Ｄ\150,000

Ｅ\200,000

Ｆ

Actual conference
registration feePeopleʼs Republic of China, Southeast Asia (*1)
North America (Hawaii), Pacific Islands,
Mongolia, Russia (Far East) South Asia (*2)
Oceania
North America (excluding Hawaii), Europe,Russia, Middle East, Central America, SouthAmerica, Africa
Online(*2) India, Bangladesh, Sri Lanka, Bhutan, Nepal, Maldives, Pakistan

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* If the host country does not be included any of the above categories, please inquire.

(3) Eligible for support: Travel expenses (including domestic and international airfare,passenger service facility charge, and visa fees), accommodation, registration fee (includingonline programmes), and, in the case of students, the cost of purchasing GAKKENSAI
overseas study abroad insurance.
*The number of applicants and the amount of support may be adjusted according to budget
conditions and other factors.
4.

Application Procedures and Submission Deadlines

The following application documents must be submitted electronically to the EU Centre
Office by the due date by uploading to the URL below. Please download the application
documents from the EU Centre (JMCoE-Q) website (https://eu.kyushu-u.ac.jp/index.html).
<URL for file upload>*Each file name should be edited as follows. e.g.: "(Your Name) 2023SupportFundConferenceOnTheEU”
https://archive.iii.kyushu-u.ac.jp/public/2H48QogI7332eUeE9nbAKyC_msBwjYhcA5sMtWqK0sTx[Application Documents](1) Application form (Form 1)(2) Statement of Motivation (Form 2)(3) A copy of the conference programme (in principle: (i) the cover page, (ii) the page
showing the outline and schedule of the conference, and (iii) the page showing theapplicantʼs name. The total number of pages from (1) to (3) should not exceed 10 andshould be edited for clarity by indicating the applicantʼs name with a marker pen.).
(4) A document that confirms the presentation of the paper or application for presentation of
the paper at the conference (e.g., notification of the results of peer review). If documents
confirming the application cannot be submitted, e.g., because it is before the start of entry
to the conference, documents confirming the reason for the application should besubmitted.
* Submission after acceptance: students are required to submit proof of GAKKENSAI
overseas study abroad insurance (if overseas), and researchers are required to submit proofof overseas travel insurance (if overseas).
[Submission Deadlines]
Application Submission
period to EU Centre

From Wed. 29 May to Tue. 11 June at 12 noon, 2024

Eligible Period

1 July 2024 ‒ 30 September 2024

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5. Selection Criteria/Methods and Notification of Results
The Selection Committee for the "Support Fund for Conference on the EU" will decide on
the candidates and the amount of support based on a comprehensive assessment of thefollowing criteria. The recipients will then be determined. In the case of students, priority will
be given to those enrolled in the EU Studies Diploma Programmes.
(1) Details of research in the past(2) Purpose of this participation(3) Expected results[Notification of Results] Late-June, 2024
The results of the selection will be notified to the applicant by e-mail as soon as possible
after the selection.
6. Submission of Reports
After the conference, a report should be submitted to EU Centre within two weeks. (Form 3)
7. Payment of Support Funds
After confirmation of participation in the conference, the support is transferred to thebeneficiary's own bank account, etc., as specified by the beneficiary. In the following cases,
the support shall be refunded even after the payment has been made.
[Refund Policy](i) When the scheduled international conference does not take place.
(ii) When an entry is made but not accepted.
(iii) When the project was accepted but could not be reported.
8. Others(1) The names of the selected applicants will be published on the website. Please agree to theKyushu University EU Centre Privacy Policy before submitting your application. (Refer toApplication Form (Form 1))(2) Concurrent applications with other scholarships, etc. are permitted.

[Contact and Apply] Kyushu University EU Centre (Jean Monnet CoE Kyushu)
Address: E-C-208, East I. 744 Motooka, Nishi-ku, Fukuoka 819-0395
Tel: 092-802-2190 E-mail: euevent@jimu.kyushu-u.ac.jp
HP: http://eu.kyushu-u.ac.jp