SUPERMARKET TRADE SHOW 2025
February 12-14, 2025 at MAKUHARI MESSE

Please tick if a staff in Japan is available in your booth during the show period

Date(MM/DD/YYYY)//

Please tick if this is your first time to exhibit

APPLICATION FORM

Exhibitor Name

to be on the visitor flyer

Co-Exhibitor Name(If any) Up to 2 exhibitors are accepted to be printed on publications related to SMTS.

Company Name (If different from the exhibitor name)
Address

CountryPhoneURL

E-mailhttp://Contact Person

Country of originof exhibited Product（s）(Please circle Mr. / Ms.)

1. BOOTH BOOKING

Please tick the box

Application (please tick)as appropriate

Space TypeSpace only (4 booths or over)Prices shown are with consumption tax.

Space Fee (Tax incl.)

Package A (1-3 booths)

Package B (1-3 booths)

Package C (1-3 booths)
2. Payment Transfer

Please tick the box□ Transfer from Japan

3. Exhibit Zone
Please choose thenumber of exhibit zone
(Only one)

JPY 535,150
JPY 598,400

as appropriate□ Transfer from outside Japan

JPYbooth(s)

JPY

JPY
JPY

In case of payment transferring from outside Japan, handling charge (JPY 3,000) will be added
to the exhibition fee as administrative procedures.

① < Food Trends > Time efficiency × Food

- Food, information technology and services related to time efficiency □Products specialized for time efficiency (retort pouch, freeze-dried, seasonings, etc.)□Meal kits and microwaving products□Semi-cooked products (processed vegetables, processed fruits, etc.)□Short cooking time items (microwave cookers, kitchen utensils, etc.)□Recipe proposal and video creation service□Sales floor proposals, and services to improve the efficiency ofsettlement and payment□Internet supermarkets, quick commerce, other information,technology, services, etc.
- Food, information technology and services related to protein -□Products fortified / Enriched with protein□Products designed for convenient protein intake□Products focusing on the nutritional value, absorption, and quality of protein□Products related to plant-based protein□Products related to alternative protein□Other products, information, and services related to protein③ < Food Trends > Inbound × Food

- Food, information and services related to inbound □Japanese cuisine related products (sushi, tempura, udon, soba, etc.)□Popular Japanese menu items among foreigners(ramen, curry, yakiniku (Japanese barbeque),konamon (food made with ﬂour, grains and beans), etc.)□Souvenirs, luxury goods, confectioneries, sweets related products□Seasonings (soy sauce, miso, dashi, sauce, etc.),
fermentation related products□Japanese culture related products, character goods□Vegan, vegetarian, halal related products□Products for affluent foreign customers□Inbound services such as store layout proposals,
sales promotion tools, logistics and transportation, etc.
□Other④ < Food Trends > Frozen × Food-Foods, equipment, technology and services related to frozen-

Total Amount (Tax incl.)

booth(s)booth(s)booth(s)JPY 571,450② < Food Trends > Protein × Food

For those who choose
Exhibit Zone ①-⑧, pleasealso tick ONLY ONE
Product Category

Space Required

JPY 396,000□Frozen prepared meals / Cooked frozen foods / Frozen meal kits /Frozen box lunch □Frozen noodles / Frozen snacks / Frozen rice /Frozen bread □Ice cream / Frozen desserts / Frozen sweets / Ice□Frozen ingredients (fruits & vegetables, stock farm, fisheries, mixed products)□Private Brand (PB) frozen foods□Frozen foods prepared under the supervision of famous chefs andrestaurants / Frozen meals of local and regional products□Refrigeration-related equipment and technology (frozen showcases,frozen vending machines, freezing machines, etc.)□Information, services, and others related to freezing⑤ Soft and Alcoholic Beverage□Various kinds of soft and alcoholic beverages□Water (Mineral water) □Soft drinks□Beer / Beer flavored sparkling alcohol / Other sparking alcohol□Liqueur □Wine / Imported liqueur□Sake / Shochu / Miscellaneous alchoholic beverages□Non-alcoholic beverages□Other ()⑥ Confectionery and Sweets□Various kinds of confectionery and sweets □Confectionery □Delicacies□Desserts / Raw sweets □Japanese sweets □Material for confectionery□Other ()⑦ Fresh Product□Various kinds of fresh products<Vegetables, Fruits, Flowers>□Various kinds of vegetables / Fruits / Flowers □Vegetables □Fruits□Flowers □Processed vegetables / fruits □Other (<Stock farm products> □ Various kinds of stock farm productss□Meat □Processed meat □Other ()<Marine products> □Various kinds of marine products □Raw foods□Processed Marine products □Other ()<Eggs> □Eggs)⑧ Processed Food
□Various kinds of processed foods □Daily foods □Seasoning / Spice / Stock□Flour □Cooking oil □Canned / Bottled foods □Instant foods / Pre-packaged
foods / Convenient foods □Dried foods □Rice □Bread□Noodles □Luxury foods (Tea / Coffee etc.) □Organic Foods / Natural foods, SDGs
□Other ()⑨ Store Development and Sales Promotion⑩ Equipment and Material

4. Products you plan to display (Please specify below): *Selling the products at the show is not allowed.
5. Message from exhibitor to the show management
Please tick the box below

I (exhibitor), the person in charge of this application form, hereby make application for exhibit space in the exhibition and declare that all obligations,rights and duties resulting from this application are to be governed by the EXHIBITION RULES overleaf set forth by the Organizer, which I have readand to which I agree. I also have reviewed and accepted the content of the privacy policy on the website specified in theEXHIBITION RULES.

●Application and payment● In case of an uncompleted form, your application will not be accepted.
After the examination of exhibit products, the screening result will be sent within 1 week. If you do not receive anything within 1 week, please contact the Overseas Secretariat.

Return to: Overseas Secretariat, Congrès Inc.
Onward Park Bldg., 3-10-5 Nihonbashi, Chuo-ku, Tokyo 103-8276, JAPANE-MAIL:super@congre.co.jp

TEL: +81-3-3510-3735

Application Deadline

August 9, 2024

EXHIBITION RULES【1. Enforcement of Rules】

Exhibitors must abide by the rules and provisions set in the Exhibition Bylaws (part ofwhich are stated in “Rules on Exhibition” explained below) which will be presented by theOrganizer. (Exhibitors must abide by any changes to these rules in response to socialconditions.) If the Organizer determines that an Exhibitor has violated any of these rules,
the Organizer has the right to, at any time, refuse the application for exhibition or revoke
the right for participation, as well as to order the removal of, or changes to, booths,exhibits or decorations. The Organizer’s decision and the reasons for such decision will
not be disclosed. Moreover, the Organizer will not compensate the Exhibitor or relatedparties for any damages resulting from advance payment or any other damages causedby the revocation of an exhibition, or the removal of, or changes to, booths, exhibits ordecorations.

【2. Eligibility requirements for Exhibitors】
2-1.

2-2.

Exhibitors shall be limited to corporations and organizations providing
products and/or services that meet the purpose of the exhibition prescribedby the Organizer. The Organizer shall, based upon its own standards and atits sole discretion, have the right to decide whether an applicant and its
products and services are appropriate for the exhibition.
On-site sales of products (spot sales) and provision of fee-based services
are prohibited at the exhibition site.

【3. Application for Exhibition and Payment of Exhibition Fee】
3-1.

3-2.
3-3.

Exhibitors should email the application form to the Overseas Secretariat. If the application
form is deficient or inadequate, the Organizer may turn down the application of any
corporation or organization. Exhibitors should make copies of their “Application forExhibition” and other documents to be submitted for their own records as the Organizer
will not return the submitted documents in such cases.
The formal application date for the exhibition shall be the date on which
the Organizer receives the “Application for Exhibition” and confirms the remittance of theexhibition fee.
The Organizer will request that the exhibition fee be paid by the date indicated in theinvoice. If the exhibition fee is not remitted by the date designated by the Organizer, theOrganizer has the right, in its sole discretion, to revoke an Exhibitor’s application.

【4. Cancellation】
4-1.

4-2.
4-3.

4-4.

After the submission of the Exhibitor Application, the Exhibitor is not permitted to withdraw
or cancel all or part of an exhibit except when such cancellation is due to unavoidable
circumstances; provided, however, that the Organizer accepts such cancellation, in its
sole discretion. On the part of the Exhibitor,
the Exhibitor shall notify the Organizer of such action in writing and pay the prescribedcancellation fee.
Cancellation Fee• On or before August 9, 2024: 30% of exhibition fee• On and after August 10, 2024: 100% of exhibition fee
If the Organizer determines that an Exhibitor has violated the Exhibition Rules or otherrules after the application for participation has been formally accepted, the Organizer
shall have the right, in its sole discretion, to revoke the Exhibitor’s eligibility forparticipation.
If the Organizer determines that an Exhibitor has no intention of exhibition or when theOrganizer is not able to reach the Exhibitor after the confirmation of payment, theOrganizer shall have the right, in its sole discretion, to revoke the Exhibitor’s eligibility forparticipation.

【5. Allocation of Exhibition Space】
5-1.

5-2.
5-3.

Exhibit space allocation will be determined according to booth location/format arranged by
the Organizer, in the Organizer’s sole discretion.
The Exhibitor does not have the right to select their location and shallaccept all determinations without objection.
The Exhibitor is strictly forbidden from exchanging with, or assigning/leasing out to, othercompanies or organizations all or part of their exhibition space that has been determinedby the Organizer.
In the event of cancellation of participation or other such circumstances, the Organizer
shall have the right, in its sole discretion, to alter the location of booths and the overalllayout.

【6. Submission of Documents】
After the Organizer’s receipt of the Exhibitor’s application, the Exhibitor shall submit all
documents requested by the Organizer by the prescribed date. In the event of any delaysby the Exhibitor, the Organizer will determine, in its sole discretion, whether or not theapplicant is eligible for participation.
【7. Rules on Exhibition】
7-1.
7-2.

The Exhibitor must be corporations or organizations as described in theapplication form and the content of the exhibit shall be as described in theapplication form.
If any changes occur in the corporation or organization itself, or in the content of theexhibit stated in the application form/products and services, the Exhibitor must
immediately notify the Organizer of such changes.

7-3. The manner in which decorations and exhibits are to be moved in and out of theexhibition site as well as the exhibition format shall be prescribed in the Exhibitor Manual
provided by the Organizer, which the Exhibitor shall comply with.
7-4. The Exhibitor is not permitted to engage in any exhibition, advertising, ormarketing activity in locations such as aisles, etc. Such activity is to take place only in theExhibitor is assigned exhibition booth.
7-5. The Exhibitor shall refrain from causing harm to, or disturbing others and shall not use
displays with strong light, heat, odor or loud sound. If the Organizer determines that any
display is causing considerable harm or disturbance to others, the Organizer may, in its
sole discretion, suspend or change such display as it sees fit.
7-6. Exhibitors are to strictly observe the venue’s fire prevention and safety regulations.
7-7. If the Organizer determines any acts to be harmful or disturbing to the visitors orExhibitors (such as forceful sales practices, solicitation, defamation, interfering withother’s marketing activities, etc.) during, before or after the exhibition period, theOrganizer may decide, in its sole discretion, that an exhibit be suspended or that futureapplication for exhibition be declined, which the Exhibitor shall comply with.
7-8. The Organizer shall not be held responsible in any way for business talks or
the content of contracts entered into between Exhibitors and visitors during, before orafter the exhibition.
7-9. Please note that photographs and videos (including Exhibitors/exhibited items) taken by
the Organizer during the show may be posted on the Show Report and official website
etc.
7-10. In case there was a flaw in the publications regarding Supermarket Trade Show, theOrganizer shall rectify the flaw on the official website and shall not reissue suchpublications.
7-11. Persons under the age of 18, even they are exhibitors, are not allowed to enter thevenue, excluding the persons who are allowed by the Secretariat.
7-12. Exhibitor is not permitted to sell and/or provide the samples to anyone underage or anydrivers. The Organizer will not be held responsible, even if a drunk driving or underagedrinking incident occurs due to the sales and provision of samples of alcoholic beverageby the Exhibitor.
【8. Damages】

8-1. The Organizer shall not be held responsible in any way for any damages topersons or products arising for any reason from use of the exhibition spaceby the Exhibitor, its employees or related parties.
8-2. The Exhibitor shall make immediate compensation for any damages to thestructures or equipment in the exhibition hall and nearby area that are theresult of carelessness on the part of the Exhibitor’s employees, relatedparties or agents.
8-3. The Organizer shall not be liable to compensate the Exhibitor or related parties for any
damages that are due to changes in the exhibition period or the suspension of theexhibition, either of which is directly caused by an act of God, infectious disease or forceof nature. In case of the show cancellation due to a cancellation request from thegovernment of Japan, local governments, related ministries etc., the exhibition fee after
deducting necessary expenses will be reimbursed to the Exhibitor.
8-4. The Organizer shall not be liable to compensate the Exhibitor or related parties for any
damages that are the result of natural disasters, traffic delays or social unrest.
8-5. In case the Exhibitor's country's entry into Japan became restricted after thereception of the application, the Exhibitor agrees to continue exhibiting as previously
planned by providing product samples and sending personnel available at the venue toconduct business negotiations at the booth on behalf of the Exhibitor. The exhibition fee
will not be refunded. If the Exhibitor is unable to arrange for business meeting staff, theExhibitor agrees to assign staff provided by the secretariat. In such cases, labor costs will
be borne by the Exhibitor.

【9. Visas】
9-1.

9-2.

Overseas exhibitors who need a visa to attend the show must make complete
arrangements on their own. If the exhibitor has no reference to ask for the visa issuance,
the exhibitor must contact the Overseas Secretariat for the visa arrangements(fee-charging service).
Exhibitors who cannot exhibit due to being unable to obtain an entry visa into Japan, forwhatever reason, shall not have the right to claim, against the Organizer, compensation
or a refund for arising damages.

Agreement for Exhibitor Application
Please refer to the following website when applying to exhibit.
Handling of personal information https://www.smts.jp/en/privacy.html
By applying, Exhibitors agree to handling of personal information.