2023 Registration Procedures at a Ward Office2023 年 区役所での登録手続きガイド

Date and Time
Open : Monday - Friday 8:45am- 5:15pm (Except for National Holidays )Strongly recommended to visit them between 8:45am and 11:00am or 2:00pm
and 4:00pm except after weekends or holidays to avoid the crowds.
(Strongly recommended to visit at the earliest possible time because they may not
be able to accept your application even before 4:00pm depending on the crowd.)

What to do at the ward office
1. 【at Resident’s Affairs Division】 Resistration of your residency.
(Submit Resident Move Notification form)
You will receive “Resident Registration Code Notification” when theapplication is completed. Please keep it safe.
2. 【at Health Insuarance & Pension Division】 Enroll in the National HealthInsuarance system.
3. 【at Health Insuarance & Pension Division】 Enroll in the National Pension
System and apply for the contribution Payment Exemption（Only students
aged 20 years and over)Items to bring□ Residence Card If you haven’t received your residence card at the airport, please bringyour passport which should have a stamp stating that the residencecard will be issued at a later date.

Contact: Student Affairs Division of your department or Student Exchange Division1

2023 REGISTRATION PROCEDURES AT A WARD OFFICE
2023 年 区役所での登録手続きガイド□ Filled-in Resident Move Notification forｍ
□ Filled-in Applocation form for the “Exemption from National Pension
Contribution Payments”(Orange colored) or “Student Special Payment
System”.(Blue colored)(Only students aged 20 years and over)□ Student ID card and its copy

About National Health Insuarance
All residents of Japan (staying longer than three months) must enroll in a national
health insurance plan and pay an insurance premium. Policy holders generally pay
about 30 percent of the expenses required for medical treatment or hospitalization.
After complete the procedures, you will receive your insurance card from the ward
office by registered post. Please pay insurance premiums at a bank, post office,convenience store with the monthly payment slips. If you would like to pay by banktransfer, you can sign up for automatic payment at your bank.

About the National Pension System
Application for the National Pension System
All persons between the ages of 20 and 60 living in Japan are required by law toenroll in and pay into the National Pension System. A “Notice of Basic Pension
Number Card” is issued for those who complete the procedures. Please keep it safe.
Application prucedure about the Exemption from National Pension
Contribution
If it is difficult for you to pay pension premiums for reasons such as low income,you can apply for the Pension Premium Exemption Program or the Special Payment
System for Students at your local ward office.(What to do at the ward office(３))
Exemptions must be reapplied for every academic year (April through March of thefollowing year).


Degree-seeking Students: “Special Payment System for Students”
Contact: Student Affairs Division of your department or Student Exchange Division2

2023 REGISTRATION PROCEDURES AT A WARD OFFICE
2023 年 区役所での登録手続きガイド

This system allows the applicant to postpone payment of premiums until he/she
completes his/her education. Only Degree-seeking students can apply for thissystem. You need to submit a copy of your student ID card “GAKUSEISHO”
showing period of school attendance.
Application form⇒Blue colored

Non Degree-seeking Students: “Exemption or Postponement from National
Pension Contribution Payments”
If you have difficulty in paying the contributions due to financial reasons such as
low income of the previous year, you can apply for the “Exemption of theContributions.” Non Degree-seeking students can apply for this system.
Application form⇒Orange colored

You will receive the result of the exemption by post. You don’t need to pay the
National Pension Premiums before checking it.

Certificate of Residence
A Certificate of Residence is a document that proves the validity of theinformation registered on your residence card. A copy of your "Certificate
of Residence" can be issued at the city/ward office upon request. The
fee for a certificate will be 300 yen.

(Sample)How
to fill in theform ↑

Individual Number Card(My Number
Card)
You will receive your notification letter of Individual Number from the governmentof Japan by registered mail. If you need to issue your Individual Number Card, you
can apply for it online or by the application form enclosed in the notification letterof your Individual Number. You can NOT apply at the ward office.

Contact: Student Affairs Division of your department or Student Exchange Division32023 REGISTRATION PROCEDURES AT A WARD OFFICE
2023 年 区役所での登録手続きガイド

Access
Dormitories

Ward Offices

Showa ward officeInternational OhmeikanInternational Residence Yamate North and South
Ishida Memorial International Residence Myoken

3-19 Ayuchidori, Showa-ku
Subway→Gokiso station on the
Sakuradori line (exit.No.8)
City Bus→1 minute walk from
Gokiso dori station

Higashi ward officeInternational Residence Daiko

1-7-74 Tsutsui, Higashi-ku
Subway→15 minutes walk from
Kurumamichi Station on the
Sakuradori Subway line(exit.No.1)
City Bus→1 minute walk from thebus stop of Higashi-Kuyakusho 5
minutes walk from the bus stop of
Yamaguchi-cho

Contact: Student Affairs Division of your department or Student Exchange Division42023 年 区役所での登録手続きガイド
2023 Registration Procedures at a Ward Office

日時
開庁時間：月曜日から金曜日 8：45 から 17：15 まで(祝日を除く)
混雑を避けるため、月曜日や休み明けを除いた 8：45～11：00 および 14：00～16:00 の間に行きましょう。
（混雑していると、16：00 前でも受付できないことがあるので、早い時間に行きましょう。）

区役所で行うこと
1. 【市民課】 住所の登録（住民異動届の提出）
手続きが終わると「住民票コード通知書」が渡されます。保管してください。
2. 【保険年金課】 国民健康保険の加入
3. 【保険年金課】 国民年金の加入と納付免除等の手続き （20 歳以上のみ）

持ち物□ 在留カード 在留カード未交付の場合はパスポートを持参すること。

□ 記入済みの住民異動届用紙□ 記入済みの「国民年金保険料免除納付猶予申請書」（オレンジ色）
または「納付特例申請書」（青色） （20 歳以上のみ）□ 学生証の原本とコピー

1

2023 年 区役所での登録手続きガイド

2023 Registration Procedures at a Ward Office

国民健康保険について
日本に 3 ヶ月以上滞在する留学生は国民健康保険に加入しなければなりません。
原則３割負担の医療費で医療機関を受診することがきます。
加入手続き後、区役所から健康保険証が郵送されるので必ず受け取りましょう。
保険料は金融機関で口座振替登録をするか、毎月送付される納付書にてコンビニなどで振り込みます。

国民年金保険ついて
国民年金保険の加入
日本に住む２０歳以上の人は国民年金に加入する義務があります。加入後基礎年金番号通知書が郵送されるので保管してください。
国民年金保険料免除等の申請
日本での所得が少ない等の理由で保険料を納めることが困難なときは、保険料免除猶予または学生納付特例を受けられます。区役所で申請手続きをしてください。（区役所で行うこと「３」）
申請は毎年する必要があります。


学生納付特例：正規生はこちらを利用してください。
在学中の保険料の納付が猶予される制度です。在学期間の分かる学生証のコピーの提出が必要です。
申請書⇒青色

保険料免除納付猶予： 非正規生はこちらを利用してください。
前年所得が一定額以下の場合、保険料の納付が免除・猶予される制度です。
申請書⇒オレンジ色

後日、申請結果が郵送で届きます。それまで保険料を払う必要はありません。

住民票
住民票は住所や名前の有効性を示す書類です。住民票が必要な場合は、市民課にて申請書を提出。手数料は１通３００円です。

問い合わせ先：部局窓口もしくは学生交流課まで

記入例はこちら22023 年 区役所での登録手続きガイド

2023 Registration Procedures at a Ward Office

マイナンバーカード
区役所で住民登録後、国からマイナンバー通知書が郵送されるので必ず受け取りましょう。マイナンバーカードの発行が必要な場合は、マイナンバー通知書の中に申請書があるので郵送又はオンラインで申請します。区役所ではできないので注意ください。

区役所案内
宿舎

区役所

昭和区役所

国際嚶鳴館
インターナショナルレジデンス山手ノース・サウス
石田記念インターナショナルレジデンス妙見

し ょ う わ く あ ゆ ち ど お り

住所：昭和区阿由知通 ３－１９
ご き そ え き

地下鉄→御器所駅 ８番出口 徒歩すぐ
ご き そ ど お り

市バス→御器所通 徒歩 1 分
東区役所

インターナショナルレジデンス大幸
ひがしく つ つ い １ ち ょ う め

住所：東区 筒井 １丁目 ７−７４
くるまみちえき地下鉄→ 車道駅 １番出口 徒歩 15 分
ひ が し く や く し ょ

市バス→ 東区 役所 徒歩 1 分
やまぐちちょう

山口町

問い合わせ先：部局窓口もしくは学生交流課まで

徒歩５分

3

住 民 異 動 届 （転入・転出・区間異動〔転入・転出〕・区内異動・その他） □ 兼 住 居 地 の 届 出（ 外 国 人 住 民 の 方 ） No.

Resident
Move Notification
（あて先）
名古屋市

名古屋市

区長
区長 Date of Submission
届出日

令和

年

月

日

パ 在 特（）学 社 資（） 確 代 個 運 パ 在 特（
確 個 運HealthNational
National理）聞 照 Pension,circle"1"(Yes)
キ 帳 診（ ）未 認 人 保 敬 年（
認 保 敬 年（
Insurance,circle"1"(Yes)

）学

社

資（

）聞 照 キ 帳 診（

）法
委
）未 宣

（異動事由）

受 付
（ 備
考 ）
（
届 た 太 届出人
02
国外転入Your name
障害者、ひとり親家庭、
１ 本 人
書あだわ
*Write your name as it appears on your Residence Card
18歳到達の年度末て
03 市内転入
２ 世帯主
ex,2020年8月出国までの子ども、
の しく
審 査
１
ある
先
70歳以上でねたきり
３ 代 理 人 ※届出人の署名又は記名・押印が必要です。（）
書 、の・認知症のあるかた
04 区間異動
東京
１ ある
１ ある １ ある １ ある
２ ない １ ある）き 区中
本人との関係
代理人の住所
社会保険
１ ある
05 転
居
方に間だ
２ ない
２ ない ２ ない ２ ない
ア ある ２ ない
If it is NOT the
first time
が転異け
２ ない
イ ない
06 世帯主変更 入 力
出動ArrivalDate
不黒区
to register your07 世帯合併（全部）明 〔 の 異動日 令和年月日
実際に住み始めた日、または転出予定日を記入してください。
長転なボ
residenceinJapan,
08
を入世帯合併（一部）
方ー
これからの世帯主氏名
就 学 児 童 生 徒 欄
これからの住所は併・ル
09
please write the世帯分離
last 照 合Head of the氏
名
いままでの学校
これからの学校
、記転ペ
し出
10
申出記載
Household
New Adress
受ン
region/city you stayed in
小小付て〕で
11 申出修正(*Write your own name if you will not live with other members) 学年
くの□氏名のカタカナ表記
and departure
date. 印 鑑
へ
強
明 大 昭
（
・
・
生）
12 転
出
の記載を希望します。
中
中
申 だ 場 く アパート・マンション名等
平 令
さDate of Birth
（No.
）
し 合お
13 国外転出い小小
いままでの世帯主氏名
出 は 書 いままでの住所
Your Country
学年て。、き14 転出（再交付） 帳 票
方書
くく中Please write your中
15 転出取消
コード番号
□有
だ
だ
ex.669300
小Dormitory Code小 □無
さ
さ アパート・マンション名等
16 30条の47
い
い
学 事
学年
筆 頭 者 氏 名
本籍
男
女
計
。
。
中
中
世帯
（出力帳票）
介護保険

国 民 年 金 年金受給者連絡先（ 自宅 勤務先 携帯等 ）国 民 健 康 後期高齢者 65歳以上、40～64歳の要 加 入 者 国民年金 児 童 手 当保
険 医 療 制 度 介護等認定、老人ホーム 第1号・任意 厚生年金 受 給 者
電話 Phone Numberの入退所による転出入 （ 被 保 険 者 ） 福祉年金（）

01 市外転入

医 療 費助成
対象者

（

）

＋

保 護 者 氏 名

（No.

続柄

）

（
□地番確認済※外国人住民の方は西暦で記入してください。

異
動 No.
す
る
人 1
全
員
（
届
出 2
人
を
含
む 3
）
を
記
入
し 4
て
く
だ
さ 5
い
。

フ リ ガ ナ氏

名Kana NameYour name

Sex

Date of Birth・・明 大 昭 平 令・男

国 籍・地 域
世帯主との柄 法第30条の45に規定する区分
NationalityVisa
在 留status
資格
在留カード等の番号 国 介
在留期間等
在 留 Date
期 間 ofの満了日 保 護
Period of Stay
有無 有
Expiration

女

中長・特永・（男

Relationship with Head of
the Household

女

）

年

月

・

中長・特永・
（

）

年

月

・

・

退家 無

・

有無 有
退本
退家 無

・

有無 有
退本
退家 無

・

有無 有
退本
退家 無

・

有無 有
退本
退家 無

明 大 昭 平 令・中長・特永・
（

・

）

年

月

・

明 大 昭 平 令・・

明 大 昭 平 令
・

※

・

女

中長・特永・
（

）

年

月

・

男
女

転入学通知

） － 一部

中長・特永・（

世帯に本市国民健康保険の加入者がいる場合は保険証を添えてください。
介護保険の加入者がいる場合は保険証を添えてください。
「国民年金加入者」欄の「1 ある」に○をつけた場合は年金手帳を添えてください。

国

民

年

金

基 礎 年 金 番 号
得喪年月日
： 種別

児
住民票コード手 （転入時のみ記入してください。）
有

退本

男
※Your
name must be the女exactlysame order shown in
男your residence card.
・

転出証明書
就学通知書

外国人住民の方のみ記入してください。
Residence Card Number

生 年 月 日 性別 続
明 大 昭 平 令

一部
世帯

）

年

月

・

・

・

1号
任意

無
有

・

・

1号
任意

無
有

・

・

1号
任意

無
有

・

・

1号
任意

無
有

・

・

1号
任意

無

その他届出欄通・個・住・在・無□ 記載事項変更□ 継続利用□（）

通・個・住・在・無□ 記載事項変更□ 継続利用□（）

通・個・住・在・無□ 記載事項変更□ 継続利用□（）

通・個・住・在・無□ 記載事項変更□ 継続利用□（）

通・個・住・在・無□ 記載事項変更□ 継続利用□（）※外国人住民の方は、在留カード又は特別永住者証明書を添えてください。
（3 枚のうち 1 枚目）

students
English／英語Japanese National Pension Systemfor Non-Degree-seeking[一般用](5) Your public pension contributions are subject to tax deduction as “social insurance contribution”.

All people aged 20-59, regardless of nationality or length of stay, who have registered address in Japan must be coveredby the National Pension system, which is a Japanese public pension system, and must pay contributions by law.
If you have financial difficulty in contribution payments, however, you may apply for contribution exemption system or
payment postponement system for each year. We examine your application, mainly your past income in Japan. If you
are qualified, exemption/postponement is granted.
By taking this procedure, you establish valid coverage periods to be included in the requirement to receive future
old age pension as well as today’s disability pension in case you accidentally get injured and suffer from disability.
(1) Application for full or partial exemption from contribution payments
You may apply for full or partial exemption for a particular year when each income of you, your spouse (including one
not living with you) or household head in the previous year(s) is lower than a certain amount, or if any of you are
unemployed. If you are examined to be qualified, the exemption is granted. (Please note that the partial exemption
requires you to pay remaining contribution amount; if you fail to pay the remaining amount, the partial exemption
period will no longer be valid and result in as non-payment period.)(2) Application for postponement of contribution payments
You may apply to postpone your payments if you are younger than 50 years (except students) and each income ofyou or your spouse in the previous year is lower than a certain amount. If you are examined to be qualified, thepostponement is granted.

2. Monthly Contributions

NOTES ON APPLICATION

1. Important Points of the Japanese Public Pension System: National Pension System(1) All people who are registered to reside in Japan and aged between 20 and 59, irrespective of theirnationality, must be covered by the National Pension system and pay contributions by law.
(2) The public pension systems (including the National Pension system) are designed with a financial
intergenerational support mechanism.
(3) The public pension systems pay not only the old-age pension, but also the disability pension and thesurvivors’ pension when you have unexpected financial difficulties.
(4) The Japanese government subsidizes part of the pension benefits fund.

The contribution amount for the National Pension is ¥16,590 per month from April 2022 to March 2023.
You can pay your contributions in cash at banks and other financial institutions, post offices, andconvenience stores. You can also pay it using automatic bank transmission, the Internet payments or by
credit card.
3.

National Pension Benefits(1) Old-age Basic Pension
If you have paid the National Pension contributions for at least 10 years and meet the requirements, theOld-age Basic Pension is paid to you when you become 65 years old.
(2) Disability Basic Pension
The Disability Basic Pension is paid to you if you become sick or get injured while you are covered by
the National Pension system and the sickness or injury eventually causes such disability as specified
as the Grade 1 or Grade 2 disability.
(3) Survivors’ Basic Pension
When an insured person of the National Pension system dies, the Survivors’ Basic Pension is paid to
his/her dependent spouse taking care of child(ren) or to his/her dependent child(ren).

For more details, please contact JPS Branch Office or National Pension section of your residential
municipal office.
Visit JPS website at https://www.nenkin.go.jp/international/index.html
Japan Pension Service
Click
For general inquiries about pension coverage, please call us at;“Nenkin Kanyusha Dial”
0570‐003‐004 (local discount rate)
If your phone number starts with 050 please call; 03-6630-2525 (regular rate)
Service hours: 8:30 – 19:00, Monday – Friday
9:30 – 16:00 for second Saturday of a month
Out of service on holidays (other than second Saturday of a month), from 29 December to 3 January

2207 1016 016

4Application for National Pension Contribution Exemption / Payment Postponement● Application year
- An applicable one year for exemption or postponement starts in July and ends in next June.
- If you want exemption or postponement to be granted continuously for the following year, basically you need to fileapplication every July.
● Application for past year and current year
- For past years: You can apply for exemption or postponement for the past period retroactively for up to 25 months
from the date when you file the application (if you already paid contributions for certain month(s) during the 25 months,
the paid contribution however, will not be exempted/reimbursed).
- For current year: When you apply for exemption or postponement for current year, it covers until next June, i.e., if
you file the application between January and June, the application covers until June of the same year.
One application covers 12 months from July to next June. If you want to apply for exemption for longer period, youneed to file more than one application.
Note: You can file application retroactively to cover past 25 months at the longest from the application date. We
advise you to file application as early as possible in order to establish past insurance period to be valid. If yourapplication is delayed, it may be possible that it will disqualify you from receiving disability pension.
● Documents we needIf you apply for exemption because of your unemployment, bankruptcy or termination of business, please provide
related evidence documents including photocopy of either your certificate of employment insurance benefits“KOYOHOKEN JUKYU SHIKAKUSHA SHO” or your resignation slip for insured persons under the employment
insurance “KOYOHOKEN HIHOKENSHA RISHOKUHYO”. For details about documents, please contact yourresidential municipal office or JPS Branch Office.
●Documents we need if you file application using your “My Number”- If you file the application at our office, please present your My Number card. If you don’t have the card, pleasepresent one document each in (1) and (2) below;- If you mail the application to our office by post, please enclose photocopy of both sides of your My Number card. If
you don’t have the card, please enclose photocopy of one document each in (1) and (2) below;(1) Certified copy of your resident registry showing your My Number, or your My Number notification letter (if nameand address are identical as recorded on the resident registry), as proof of the authenticity of your My Number(2) Your driver’s license, or passport, or residence card, or any equivalent document, to identify yourself as the true
owner of the number

WHERE TO FILE THE APPLICATION
Please file your completed application at your residential municipal office or JPS Brach Office. You may mail yourapplication to the offices by post.
For details, please contact your residential municipal office or JPS Branch Office.
See following page in order to fill in the application form.

1How to fill in the form
SamplePlease carefully read this in order to fill out the Application form for National Pension Contribution Exemption / Payment Postponement. Follow thesample entry in red ink to enter specific information in the form, either in Japanese language, English alphabets or numbers (A,B,C,..1,2,3,…). Please
note that if the application is incomplete or missing needed data, we need to return your application and ask you to enter data in Japanese, which may
cause delay in application processing.

Enter date (yyyy/mm/dd) of application, your address as of theapplication date, your name in English alphabets as shown on yourpassport.

In the first section of the form, you as the insured person and applicant, state thatyou are applying for exemption or postponement. You also declare here that
information about you, your spouse and head of your household is complete andcorrect. Then you approve and entrust the Japan Pension Service (JPS) andmunicipal offices to share personal information including income, which arenecessary to examine your application.

Enter your 12 digit “My Number” (your Individual Number in Japan)
or 10 digit Basic Pension Number in ① . (For Basic Pension
Number, please enter the number aligning to the left.)
Enter your name in ③, your spouse’s name in ⑤, and name ofhead of household* in ⑦ if different person than the two above.
（ Enter current information if you are applying for exemption /postponement for current year. For application for past year, enter
these information as of the final date of the application year, e.g., if
you are applying for exemption for 2021, enter each name as ofJune 30, 2022.）* Head of your household (usually means the main wage earner of afamily) is registered on your Japanese Resident Registry “JUMINHYO”.

This is a form to apply for NP contribution exemption / postponement.

2022

7

1

Your address
123

4567

Tokyo-To, Suginami-Ku, Takaido Nishi, 1-2-3Your name

JOHN SMITH

X

X X

X

Your phone number

X X X X X X
Blank

080

of household had any dependent family members aged between 16 18, as of December 31 of the previous year to the application year.

JANE

8

1 0

1990

SMITH

Birth date of your spouse

Name of your spouseIn ⑪ please enter about your dependent if you, your spouse, or head

XXXXYour date of birthYour name

JOHN

XXXX

SMITH

1990

1 0

Name of head of household

JAMES

SMITH

There are three lines: first line is about you, second line for your
spouse, third for head of household.
For example, if head of your household had one dependent family
member, circle head of the third line and circle “あり” (yes) and enter 1

John Smith, U.S.A.

John Smith moved from the U.S.A. on 2022/11/1
XXXX

XXXX

in ( ) on the right.

Basically you need to file an application every July if you want
exemption or postponement continuously. However, in order toallow us to prepare for next year for you, please indicate your option
in ⑬.
1. If you are granted the full-exemption or postponement this timeand if we find you will be still qualified next year, would you want
to apply for continuous full-exemption or postponement? If NOT,
please circle 希望しません in the box on the right.
2. Also, if you are granted postponement this year and if we findyou will be eligible for full-exemption next year, would you rather
want to apply for full-exemption in the next year? If NOT, pleasecircle 希望しません in the box on the right.
For details, please contact JPS Branch Office or your residential
municipal office.

2

XXXX

1

Enter your telephone number in ②. Circle applicable phone type;
1. for home phone, 2. for mobile, 3. for workplace phone, 4. for otherphones.
Enter your date of birth (yyyy/mm/dd) in ④ and enter your
spouse’s date of birth in ⑥.
If you, your spouse or head of household resided outside of Japanas of January 1 of the application year, please indicate name ofcountry in ⑧ . (For example, if you live in Japan as of theapplication date (July 1, 2022), filing an application for 2022 andyou lived in the U.S.A. as of January 1, 2022, please enter yourname and “U.S.A.”)
Enter your spouse’s 12 digit My Number in ( ) if your spouseresides in other address in Japan as of application date (as of June
30, final date of the application year, if applying for the past year).
If you, your spouse, or head of household moved from/to overseas
during the application year in ⑩, enter the relevant name, date andcountry in ⑧. (For example, if you moved to Japan from the U.S.A.
on November 1, 2022, please enter “(your name) moved from the
U.S.A. on 2022/11/1”.)
Enter the year (four digits) for which you want exemption or
postponement to be granted in ⑩. One application year covers
from July to next June. For example, the application year
2022 covers from July 2022 to June 2023.
You can apply for past period retroactively for up to 25 months fromthe application date. However, if you already paid contribution forsome months during the 25 months, the paid contribution will not
be exempted/reimbursed.

Year for application

2022

If you apply for exemption because you, your spouse or head ofhousehold became unemployed e.g., resigned a company, please
enter the date (yyyy/mm/dd) of following day of resignation, i.e., firstdate of unemployment in ⑫. Enter your information in the first line,
your spouse’s on the second line, and head of household’s in thethird line. If any of you were covered by the employment insurance
before resignation, circle “あり” (yes) shown on right side of arrow
mark ⇒ and submit evidence document to prove the insurance
coverage. (See page 1 for specific documents)

3

Japanese National Pension System

for Degree-seekingEnglish／英語
students

1. Important Points of the Japanese Public Pension system: National Pension System(1) All people who are registered to reside in Japan and aged between 20 and 59, irrespective of theirnationality, must be covered by the National Pension system and pay contributions by law.
(2) The public pension systems (including the National Pension system) are designed with a financial
intergenerational support mechanism.
(3) The public pension systems pay not only the old-age pension, but also the disability pension and thesurvivors’ pension when you have unexpected financial difficulties.
(4) The Japanese government subsidizes part of the pension benefits fund.
(5) Your public pension contributions are subject to tax deduction as “social insurance contribution”.
2. Monthly Contributions
The contribution amount for the National Pension is ¥16,590 per month from April 2022 to March 2023.
You can pay your contributions in cash at banks and other financial institutions, post offices, andconvenience stores. You can also pay it using automatic bank transmission, the Internet payments or by
credit card.
3.

National Pension Benefits(1) Old-age Basic Pension
If you have paid the National Pension contributions for at least 10 years and meet the requirements, theOld-age Basic Pension is paid to you when you become 65 years old.

Application for National Pension Contribution Special Payment System for Students「一般用」

All people aged 20-59, regardless of nationality or length of stay, who have registered address in Japan must be coveredby the National Pension system, which is a Japanese public pension system, and must pay contributions by law.
If you are a student and have financial difficulty in contribution payments, however, you may apply for the Special
Payment System for Students. If your previous year’s income in Japan is equal to or less than a specified amount,
you may apply to be granted a postponement of contribution payments. You need to file an application for each year.
By taking this procedure, you establish valid coverage periods to be included in the requirement to receive future old
age pension as well as today’s pension benefits in case you accidentally get injured and suffer from disability.
〈Who are applicable students?〉
Any student of university (including graduate school), junior college, senior high school, technical college, special
vocational school, and other various schools*, whose previous year’s income in Japan is equal to a specific amount or
less, or who have become unemployed.
* Various schools include schools with one-year courses or longer, which are designated under the School Education
law. (It may even include a branch school of foreign university in Japan. For details, please contact JPS Branch
Office.)NOTES ON APPLICATION● Application year
- An applicable one year for the special payment system starts in April and ends in next March.
- If you want the special payment system to be granted continuously for the following year, basically you need to fileapplication every April.
● Application for past year and current year
- For past years: You can apply for the special payment system for the past period retroactively for up to 25 months
from the date when you file the application (if you already paid contributions for certain month(s) during the 25months, the paid contribution however, will not be reimbursed).
- For current year: When you apply for the special payment system for current year, it covers until next March.
One application covers 12 months from April to next March. If you want to apply for the special payment system
for longer period, you need to prepare more than one application.
Note: You can file application retroactively to cover past 25 months at the longest from the application date. We
advise you to file application as early as possible in order to establish past insurance period to be valid. If
your application is delayed, it may be possible that it will disqualify you from receiving disability pension.
●(2) Disability Basic Pension
The Disability Basic Pension is paid to you if you become sick or get injured while you are covered by
the National Pension system and the sickness or injury eventually causes such disability as specified
as the Grade 1 or Grade 2 disability.
(3) Survivors’ Basic Pension
When an insured person of the National Pension system dies, the Survivors’ Basic Pension is paid to
his/her dependent spouse taking care of child(ren) or to his/her dependent child(ren).

●

For more details, please contact JPS Branch Office or National Pension section of your residential
municipal office.
Japan Pension Service
Click
Visit JPS website at https://www.nenkin.go.jp/international/index.html
For general inquiries about pension coverage, please call us at;“Nenkin Kanyusha Dial”
0570-003-004 (local discount rate)
If your phone number starts with 050 please call; 03-6630-2525 (regular rate)
Service hours: 8:30 – 19:00, Monday – Friday
9:30 – 16:00 for second Saturday of a month
Out of service on holidays (other than second Saturday of a month), from 29 December to 3 January

2204 1016 133

4Documents we need
- Photocopy (A4 size paper) of one or both sides of your student ID card “GAKUSEISHO” or original certificate ofstudent status “ZAIGAKUSHOMEISHO”, showing period of school attendance (dates of entrance and expectedgraduation), grade, and if any, student ID card expiration date.
- If you apply for the special payment system because of your unemployment, bankruptcy or termination of business,please provide evidence documents including photocopy of either your certificate of employment insurance benefits“KOYOHOKEN JUKYU SHIKAKUSHA SHO” or your resignation slip for insured persons under the employment
insurance “KOYOHOKEN HIHOKENSHA RISHOKUHYO”. For details about documents, please contact theresidential municipal office or JPS Branch Office.
Documents we need if you file application using your “My Number”- If you file the application at our office, please present your My Number card. If you don’t have the card, pleaseprovide one document each in (1) and (2) below;- If you mail the application to our office by post, please enclose photocopy of both sides of your My Number card.
If you don’t have the card, please enclose photocopy of one document each in (1) and (2) below;(1) Certified copy of your resident registry showing your My Number, or your My Number notification letter (if nameand address are identical as recorded on the resident registry), as proof of the authenticity of your My Number.
(2) Your driver’s license, or passport, or any equivalent document, to identify yourself as the true owner of thenumber. Your student ID card and health insurance certificate as one set is also acceptable.
Note: When you enclose a photocopy of health insurance card (including National Health Insurance, Employees’
Health Insurance, Seamen’s Insurance, Mutual Aid Association system, or Medical Care Systems for the
Elderly aged 75 and over), please completely cover up your insurance number and code and insured person’s
number with black ink so that the numbers are not readable and cannot be retrieved.

WHERE TO FILE THE APPLICATION
Please file your completed application at your residential municipal office or JPS Branch Office. You may mail yourapplication to the offices by post.
● If your school is designated as an SPSS entrusted judicial person “GAKUSEI NOFU TOKUREI JIMU HOJIN” to assist
the application, you may delegate application procedure. Please ask your school about it.
● Please keep page 3 of the completed application.
It is your copy.
●

See following page in order to fill in the application form.

1How to fill in the form

SamplePlease carefully read this in order to fill out the Application form for the Special Payment System for Students. Follow the sample entry in red ink to enter
specific information in the form, either in Japanese language, English alphabets or numbers (A,B,C,…and 1,2,3,…). Please note that if the application isincomplete or missing needed data, we need to return your application and ask you to enter data in Japanese, which may cause delay in application
processing.
In the first section of the form, you as the applicant, state that you are applying for the Special
Payment System for Students. You also declare here that information about you, including
previous year’s income are complete and correct. Then you approve and entrust the Japan
Pension Service (JPS) and municipal offices to share personal information including income,which are necessary to examine your application.

This is a form to apply for the Special Payment System for Students.

Enter your 12 digit “My Number” (your Individual Number in Japan)
or 10 digit Basic Pension Number in ① . (For Basic Pension
Number, please enter the number aligning to the left.)
Enter your name in ③.
Enter the year for which you want the special payment system(payment postponement）to be granted in ⑤.
One application year covers from April to March. For example,
if you apply for year 2023, enter 2023. 4. and 2024. 3.
You can apply for past period retroactively for up to 25 months fromthe application date, as long as you are aged 20 and older and a
student in the period. However, if you already paid contribution forsome months during the 25 months, the paid contribution will not be
reimbursed.

2022

123

4567

≪IMPORTANT≫ Please indicate your income of previous year to
the application year in ⑪. Circle 1. if no income, 2. if income is¥1,280,000 or less, or 3. if income is over ¥1,280,000.
Note: Income here means your earnings minus necessary costs inJapan. If you haven’t filed tax or you don’t know, please
consult your residential municipal office.
If you moved from/to overseas during the application year in ⑤,
enter the date and name of the country you moved from/to in ⑬.
For example, if you moved to Japan from the U.S.A. on April 1,
2023, please enter “Moved from the U.S.A. on April 1, 2023”.

Enter date (yyyy/mm/dd) of application, your address as of theapplication date, your name in English alphabets as shown on yourpassport.

1Your addressEnter your date of birth (yyyy/mm/dd) in ②.

TOKYOTO, SUGINAMIKU, TAKAIDONISHI, 1-2-3Your name

JOHN

Enter your telephone number in ④.

SMITH

Circle on applicable phone

type; 1. for home phone, 2. for mobile, 3. for workplace phone, 4.
XXX

X X X X X X
Blank

X

JOHN

Your date of birth

1990

for other phones.
8

10

Your phone numberYour name

080

SMITH

XXXX

XXXX

Year for application (from/to)

2023

4

2024

2023

4

2026

Name of university / school
ABC University

3

TOKYO

Student category

2026

3

Enter name of your university or school in ⑦.
Enter address of your university or school, including prefecture, city

3

Period of attendance at university / school

Enter year/month when you entered the university or school andexpected year/month of graduation in ⑥.

4

Address
SUGINAMIKU, XX-CHO

and town in ⑧.
Circle on applicable category of students in ⑨; 1. for student(degree to be granted at graduation), 2. for correspondence course,
3. for credited auditor “KAMOKU RISHUSEI”, 4. for researchscholar, 5. for others.

Expiration date of student ID card

Previous year’s income

Enter year/month of your student ID card expiration date in ⑩, if
available.
If you apply for the special payment system because you became

Moved from the U.S.A. on April 1, 2023

unemployed, e.g., resigned a company, please enter the date(yyyy/mm/dd) of following day of resignation in ⑫.
If you were covered by the employment insurance before
resignation, circle “あり” (yes) shown on right side of arrow markPlease provide a photocopy (A4 size paper) of one or both sides ofyour student ID card “GAKUSEISHO”, or original certificate ofstudent status “ZAIGAKUSHOMEISHO”, showing period of school
attendance (dates of entrance and expected graduation), grade, andif any, student ID card expiration date.

2⇒

and submit evidence document to prove the insurance

coverage. If not covered, just circle “なし”(no). (See page 1 forspecific documents)3