Master’s Programs
Special selection forJapanese government international scholarship students
Environment and Information Sciences (EIS)
Yokohama National University
April 2023 Admission
Second Call for Applications

Application Guidelines

https://www.eis.ynu.ac.jp

Contact
Office of Academic Affairs, Environment and Information Sciences (EIS)[Second floor, EIS 1]
Address:
Phone:
Email：

79-7 Tokiwadai, Hodogaya-ku, Yokohama 240-8501
045-339-4425. 4426
ses.daigakuin-env@ynu.ac.jp

Office hours: 9:00 to 12:45 and 13:45 to 17:00

Contact list of faculty members in charge of master’s programs offered in each department at EIS
Department

Artificial
Environment

Educational program
Safety, Environment
and System
Engineering

Name
KOBAYASHI
Takeshi
SHIRAISHI
Toshihiko

Email address
kobayashi-takeshi-bj[at sign]ynu.ac.jp
shiraishi-toshihiko-fd[at sign]ynu.ac.jp

Environmental
fujii-makiko-jd[at sign]ynu.ac.jp
FUJII Makiko
Science
Social Environment
endo-akira-hx[at sign]ynu.ac.jp
ENDO Akira
Ecology andkagami-maiko-bd[at sign]ynu.ac.jp
KAGAMI Maiko
Bioscience
NaturalEarth and Biological YAMAMOTO
yamamoto-shinji-sp[at sign]ynu.ac.jp
Environment
Science
Shinji
Environmental
OIKAWA Hiroki oikawa-hiroki-nm[at sign]ynu.ac.jp
Studies
Informatics
SHIRAKAWA
shirakawa-shinichi-bg[at sign]ynu.ac.jp
Information
Studies
ShinichiInformation
Environment
Mathematical
USHIKOSHI
ushikoshi-erika-ng[at sign]ynu.ac.jp
Science
Erika*Please manually insert the at sign (@) as instructed into each email address.

Contents
Ⅰ

Getting started・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・Page 2

Ⅱ Application guidelines ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・Page 3-1-

Ⅰ Getting started
Each applicant is requested to carefully read the following guidelines before taking necessary steps with anaccurate understanding of all relevant information.
[Admission policy ]Master’s programs at the Graduate School of Environment and Information Sciences (EIS) aim to produce
professionals with highly specialized skills to build a safe and sound sustainable society. With theircomprehensive understanding of environments and societies, graduates are expected to identify challenges
and present solutions to make this happen by mobilizing their expertise in artificial, natural, or informational
environments from interdisciplinary perspectives across the liberal arts and sciences. Thus, EIS welcomescandidates with the following attributes:• Expertise and problem-solving skills to address an array of challenges in this century, which involves
such tasks as achieving a sustainable circular economy in harmony with the natural environment,
building a new system with blossoming information technologies, and harnessing innovation to makeour society safer and more livable• Expertise in fields such as material science, geoenvironmental science, information science,
mathematical science, system engineering, safety engineering, and humanity and social science,
combined with practical skills to play a part in a wide range of development projects involving theprivate and public sectors, non-profit organizations, and other stakeholders• A panoramic perspective to make a tangible contribution to a project team of professionals with diverse
backgrounds based on a clear understanding of expected roles of each member in the pursuit of theshared goal[Protection of personal information]
The performance of candidates in entrance examinations and the personal information included in theirapplication documents may be used not only to screen successful applicants, but also to prepare welfare
materials, as well as in studies and research conducted at YNU. Findings from any such studies or research
are presented after duly precluding the identification of individuals. No personal information is used or
shared for any other purposes.
[Security Export Control]
YNU rigorously screens the admission of international students with respect to the export of goods, provisionof technology, and exchange of personnel according to the YNU Regulations for Security Export Control
pursuant to the Japanese Foreign Exchange and Foreign Trade Act. Restrictions may be imposed on research or
educational opportunities may be denied if the intended activities are subject to any export control. Please bearsuch risks in mind and consult your intended academic advisor as necessary before filing an application. Notethat each international student must submit a pledge to comply with the Japanese Foreign Exchange and Foreign
Trade Act during the enrollment procedure.
For more details, visit the webpage of the Research Initiatives and Promotion Organization.
https://www.ripo.ynu.ac.jp/researcher/start/security/-2-

Ⅱ Application guidelines
1. Admission quota
Admission quota
Department

Artificial
Environment

NaturalEnvironment

Information
Environment

Educational program
Safety, Environment andSystem Engineering
ProgramEnvironmental Science
ProgramSocial Environment
Program
Ecology and Bioscience
ProgramEarth and Biological
Science Program
Environmental Studies
ProgramInformatics Program
Mathematical Science
ProgramInformation Studies
Program

Admission April 2023

A few openings

A few openings

A few openings* Contact the academic advisor in charge of your intended studies to check on her or his availability before
you file an application.
In order to find out who could be your academic advisor, go to the EIS website and check the overview of education
and research conducted in each program, or contact one of the assigned contact persons from respective departments.

2.Eligibility
Admission applications are accepted from international students on scholarship from the Japanese government(Ministry of Education, Culture, Sports, Science and Technology)[Note 1] who meet any of the following criteria:(1)

The applicant has graduated from a university defined in Article 83 of the Japanese School Education Act or is
expected to do so before the admission to EIS.
(2)
The applicant has completed 16 years of school education in a country other than Japan or is expected to do sobefore the admission to EIS.
(3)
The applicant, during one’s stay in Japan, has taken necessary correspondence courses offered by a school inanother country, and thereby completed 16 years of school education in that country, or is expected to do sobefore the admission to EIS.
(4)
The applicant has completed a program offered by a foreign educational institution specified by the Japanese
Minister of Education, Culture, Sports, Science and Technology and recognized to offer university education
programs under the school education system in that foreign country (provided that the completion is
acknowledged as completion of 16 years of school education in that country).
(4)-2 The applicant has earned a degree equivalent to a bachelor’s degree from a foreign university or another school
specified by the Japanese Minister of Education, Culture, Sports, Science and Technology and duly assessed by aperson accredited by the government of that country or a relevant agency with respect to their overall operation,
including educational and research activities, or recognized as something comparable, which is granted for the
successful completion of a program with a minimum required period of three years (including the completion ofcorrespondence courses offered by the school during one’s stay in Japan and the completion of a program
offered by an educational institution recognized by the school education system in that foreign country andspecified in the previous item)[Note 3].
(5)
The applicant will attain the age of 22 before the admission to EIS, whose academic skills are deemed-3-comparable or superior to other university graduates according to an individual eligibility review conducted by
EIS[Notes 2 and 3].

[Note 1] The applicants must already be on Research Student Scholarship from the Japanese government(MEXT) or has been chosen to be so prior to filing an application.
[Note 2] The applicant specified in (5) does not meet any other criteria and will attain the age of 22 before theadmission to EIS, whose academic skills are deemed comparable or superior to other university graduatesaccording to an individual eligibility review conducted by EIS.
* Most applicants who meet the abovementioned requirement are international students on the Japanese
government scholarship who graduated from a foreign university that does not require 16 years of school
education for the graduation, and later has or will have engaged in research for a year or longer as a research
student, research fellow, or the like at a Japanese or foreign university, inter-university research institute, orcomparable research institute before the admission to EIS.
[Note 3]Every applicant aspiring to clear the requirement specified in (4)-2 or (5) must first undergo anindividual eligibility review.
Please submit the following documents to the Office of Academic Affairs at EIS between Tuesday,
September 20 and Thursday, September 22, 2022 (drop-off hours: 9:00-12:45 and 13:45-16:00).
Alternatively, deliver them by post within the same period by requesting a registered mail service,recorded delivery, or a certificate of mailing. On any Size-2 envelope for enclosing your application
documents, affix the mailing label provided on the webpage of EIS that presents application guidelines. If
your application is dispatched on Wednesday, September 21, 2022, deliver it by express mail in addition
to requesting the registered mail service, recorded delivery, or a certificate of mailing.
[1]
Application for eligibility certificate (Form 5)[2]Statement of eligibility (Form 6)[3]
Certificate of graduation or enrollment period from the most recent educational level[4]
Transcript from the most recently completed educational level[5]
Statement of research experience and achievements (free format)[6]
A Size-L3 return envelope with an affixed 354-yen stamp that clearly indicates the applicant’sname and address in Japan (including postal code).
Download the necessary forms from the following webpage of EIS that presents application guidelines.
Print them single sided on white A4 paper:https://www.eis.ynu.ac.jp/category04/entrance_requirements_list.html
On Friday, October14, 2022, review results are mailed by post to applicants, enclosed in their returnenvelopes. From that day on, EIS can also inform them of the results in response to their inquiries on
weekdays from 9:00 until 12:45 and from 13:45 until 17:00.

3. Application period
Applications must be delivered to EIS between Friday, October 21 and Thursday, October 27,
2022 through a registered mail service, recorded delivery, a certificate of mailing, or anothertrackable postal mail service.
Applications are accepted only by post. They cannot be filed in person. Please download necessary forms
provided on the webpage of EIS that presents application guidelines. Print them single sided on white A4 paper.
Cross out any mistakes on application documents with double strikethroughs and write the correct information insteadin the margin. Affix the mailing label provided on the same webpage on any Size-2 envelope and send it by post to
the Office of Academic Affairs at EIS. As no applications are accepted past the deadline, ensure timely submission
while bearing in mind the speed of postal delivery. As an exception, EIS accepts applications delivered past thedeadline but postmarked by Wednesday, October 26, 2022.
[Note] Some post offices do not provide postal services on Sundays and holidays. Check their business days in advance.

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A different application procedure is taken with any international students on Japanese government scholarship
who have not arrived in Japan after obtaining informal consent for admission to EIS based on endorsement from theembassies of Japan in their countries or from Yokohama National University. The procedure will be later notified tofaculty members in charge of their intended programs.

4. Application procedure(1)

Application documents
Any certificate written in a language other than Japanese or English must be accompanied by a Japanese or
English translation.
Use a black or blue ballpoint pen for preparing any handwritten documents.

Application
document
Application foradmission andadmission ticket for
examinations

Certificate of(expected) graduation

Transcript

Japanesegovernment (MEXT)
scholarshipcertificate
One return envelope
for admission ticket
for examinations andother admission
documents

One mailing label
for mail delivery
from YNU
Intended researchplan
Residence card (orpassport)*
ResumeOther

Important notes
Prepare two identical 4 cm by 3 cm upper body shots in portrait orientation taken in

the last 3 months without any headwear. Affix one each on both documents.
1) Submit an original certificate of (expected) graduation prepared by the university
where the applicant is or was enrolled. No photocopies are accepted. If a copy of a
diploma is used as a substitute, the original must be presented at the Office ofAcademic Affairs at EIS in advance.
2) Also submit an original certificate of degree or the like unless the certificate ofgraduation indicates the awarded degree or degree to be awarded. No
photocopies are accepted.
Any certificate written in a language other than Japanese or English must be
accompanied by a Japanese or English translation.
To be prepared by the president or dean of the school where the applicant was or isenrolled. No photocopies are accepted.
Any transcript written in a language other than Japanese or English must be
accompanied by a Japanese or English translation.
Foreign applicants must enclose their certificates of scholarship from theJapanese government awarded for international students.
No photocopies are accepted.
Print your name and address (including postal code) in Japan on a Size-L3 returnenvelope. Submit it with a 354-yen stamp affixed respectively for express maildelivery.

Form

1

-

-

-

-

Use the label form designated by YNU.
Fill in the form provided by YNU to outline intended research goals and plan, as well
as research conducted to date. Fit your text within the limit of 1,000 Japanesecharacters or 500 English words.
Applicants residing in Japan should submit photocopies of both sides of theirresidence cards.
* Other foreign applicants should submit photocopies of their passports.
Applicants should use the form designated by YNU unless they aspire to clear therequirement specified in (1) of eligibility criteria.
Enclose any relevant letter of recommendation.

(2)

3

4
-

Exception from submission
Applicants whose eligibility to apply for admission were acknowledged by meeting the requirement
specified in (4)-2 or (5) do not have to resubmit documents already submitted for their application for eligibility
reviews.
(3) As deemed necessary by YNU, some certificates of graduation (or completion) or transcripts must be examined
for authentication by a certification body specified by YNU at the expense of applicants.

-5-5. Screening method
Successful applicants are chosen based on oral examinations and review of application documents.
Oral examinations are conducted to ask questions regarding their studies in their intended departments,
research achievements, research plans, among others.
Oral examinations may be conducted online due to the coronavirus pandemic. EIS will notify a specificconduct and schedule of the examinations after applications are accepted.

6. Schedule and venue of screening session
Thursday, November 17, Friday, November 18 or Saturday, November 19, 2022
(Screening sessions are conducted on any of the three days as specified by respective departments.)
On Friday, November 4, 2022, EIS will mail a notification of the definite schedule and venue to eachapplicant’s address in Japan.
As an exception, the schedule and venue will be notified instead to faculty members who are in charge ofprograms intended by any international students on Japanese government scholarship who have not arrived in Japanafter obtaining informal consent for admission to EIS based on endorsement from the embassies of Japan in theircountries or from Yokohama National University.

7. Announcement of successful applicants
Around 10:00 on Wednesday, December 7, 2022
Acceptance letters will be mailed to successful applicants. Their examination numbers will be announced also
on the EIS website (https://www.eis.ynu.ac.jp/category04/index.html).
EIS does not respond to any telephone or other inquiries concerning screening results.

8. Enrollment procedure(1) The enrollment procedure for the admission will be notified along with the delivery of acceptance letters.
(2) No payments are necessary to cover the enrollment fee and tuition.
Still, any failure to complete due procedure by the enrollment deadline is deemed as conscious withdrawal
from enrollment.
(3) Applicants who seek residency in student housing must take due application procedure in advance of theannouncement of successful applicants. Check available housing on the website of Student Support Division, Student
Affairs and International Strategy Department (http://www.gakuseisupport.ynu.ac.jp/) and take the necessary
procedure by the deadline.

9. Important notes(1) On the day of your examination, always carry your examination ticket. Switch off your mobile phones and otherdevices and put them in your bag before entering your examination room.
(2) The following actions are considered foul play. If there is foul play, the examination is immediately discontinued, andthe applicant must leave the venue with no further examination permitted.
[1] Cheating or helping someone to cheat, such as by showing answers to other test takers.
[2] Using electronics such as mobile phones or earphones during the examination.
(3) The following actions may be considered foul play. If recognized as foul play, item (2) described above applies.
[1] Not putting away electronics such as mobile phones or earphones during the examination, but wearing it or holding
it in one’s hands.
[2] Engaging in acts that can disturb other test takers at the examination venue, in the examination room, or the waitingroom.
[3] Not following the instructions of proctors, etc., at the examination venue, in the examination room, or the waitingroom.
[4] Engage in other actions that can compromise the fairness of the examinations.
(4) Any changes to the arrangement of examinations will be announced to applicants through the EIS website.
(5) After the application procedure, submitted documents may not be modified or returned to applicants.
(6) Any incomplete or inadequate application documents are rejected.
(7) Any false information in application documents, or foul play identified during the examination or any cheating
during the examination may lead to disqualification or expulsion. Additionally, depending on the condition of thefoul play, a damage report may be filed to the police.
(8) Prior consultation request by applicants with disabilities or special needs-6-

Applicants are requested to submit a letter prepared according to the following form to the Office of Academic
Affairs at EIS prior to filing their application for admission if they need special considerations for their examinations
and studies due to their physical or mental disabilities, or any other comparable challenges. Even after filing theapplication, the same letter should be submitted by applicants as soon as they find themselves suddenly in need ofsuch considerations due to any accidents or injuries. Contact the office if you have trouble making a necessary
decision based on the following examples.
[Major examples]
Classification

Degree of disabilities or challenges
The applicant generally has visual acuity of less than 0.3 in both eyes or suffer another serious

Visualimpairment, and is unable or struggles to recognize usual characters and figures even with aimpairments
magnifying glass or other optical aid.
The applicant has a hearing threshold of 60 decibels or worse in both ears, and is unable or struggles

Hearing
impairments

to recognize normal speech even with a hearing aid or the like.
1． The applicant is unable or struggle to walk, write, or perform other activities of daily living even

Orthopedical
impairmentswith adaptive equipment.
2． The orthopedical impairment of the applicant is not as severe as described above, yet requires
constant medical observation or guidance.
1． The applicant requires medical care or a regimen due to chronic respiratory disease, renal

Poor healthdisease, neurological disease, malignant neoplasm, or another persisting disorder.
2． The applicant requires a regimen due to persisting physical weakness.

Developmental The applicant needs a special consideration due to autism, Asperger’s syndrome, pervasive
disabilities

developmental disorder, learning disorder, or attention deficit hyperactivity disorder.

(Form for A4 paper in portrait orientation)
Date (in YYYY/MM/DD format)
Full name in katakana
Full nameDate of birth
Address
Phone number
Att.: President, Yokohama National University
Prior to filing my application for admission to Yokohama National University, I hereby submit a
consultation request to seek the following special consideration.
1.
2.
3.
4.
5.

Intended graduate school, department, and program
Type and severity of disability or another challenge
Special consideration requested for taking examinations
Special consideration requested for conducting studies
Remarks

Attachments: Attach your medical certificate (original or photocopy), a photocopy of your physicaldisability handbook, or any relevant reference materials.

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