Zoom startup
ILAS HLC(Hybrid Learning Center)
Version 2020/Apr./10 Latest version available @https://office.ilas.nagoya-u.ac.jp/online-lecture-at-nu/
Based on Basic account

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ICTS division materials
https://ct.nagoya-u.ac.jp/

2Requirements for ICT services• Active Nagoya University ID ([a-z]{2}[0-9]{7})• https://portal.nagoya-u.ac.jp/• If you can not login, call IT-helpdesk.

• Yearly Information Security check• https://cert.nagoya-u.ac.jp/portal• Wi-Fi (NUWNET) registration• http://www.icts.nagoya-u.ac.jp/en/services/nuwnet/• Nagoya University Mail System registration• https://www2.itc.nagoya-u.ac.jp/zengakumail/• Sign up zoom with *.*@?.nagoya-u.ac.jp• https://zoom.us/Table of contents• Recommended settings• Schedule a meeting• Start a scheduled meeting• Student• Teacher• How to share your slideshow• Additional functionality for group or pair work4

Recommended settings

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Recommended settings

6Recommended settings

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Recommended settings

I do not recommend chat in aclass on zoom.
Use NUCT forum
Depend on you.

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Recommended settingsUse NUCTresource

9Recommended settings

Depend on how yourun a class10

Recommended settings

This option is important.
To set Real name andstudent ID

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Recommended settings

For group or pair work

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Recommended settings

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Recommended settings

You can disable with a riskof zoombombing.

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Recommended settings

For your peace!

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Schedule a meeting
PMI(Personal Meeting ID) is not recommended16

Schedule a meeting• We strongly recommend NOT to use PMI (PersonalMeeting ID) for your lecture.

• If you have several classes, student of other classes canjoin your room any time.
• Higher risk of URL leak

• Meeting URL,ID and pass announcement ONLY onNUCT• We recommend you to schedule meetings for eachclass.
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Schedule a meeting18

Schedule a meeting

A little earlier time thanactual start.

A little longer thanexpected.

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Schedule a meeting20Schedule a meeting21How to announce a meeting
Use NUCT

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How to announce a meeting23How to announce a meeting24How to announce a meeting

You can add more instructions.
“You have to set student ID +surname + given name in the namefield.”25How to announce a meeting

You can choose.
But, I prefer no notification.
If zoom link is delivered by e-mailnotification. Risk of leak get higher.
If all information is delivered by e-mail,they may skip visiting NUCT.

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How to announce a meeting27

Start a scheduled meeting
For both student and teacher

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Start a meeting (Student)

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Start a meeting (Student)

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Start a meeting (Student)

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Start a meeting (Student)

Start Zoom client

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Start a meeting (Student)
Enter meeting ID and name (How they appear in the list)

You can instruct yourstudent to enter theirtrue name and/or withstudent ID to distinguish33Start a meeting (Student)
If waiting room is activated.

Imagine your usual class, students are waiting in a classroom until you come.

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Start a meeting (Teacher)35

Start a meeting36

Start a meeting37

Start a meeting38

Start a meeting39

Start a meeting40How to share your slideshow
In case of single monitor environment
Dual or multi monitor, simply share your desktop.
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How to share your slideshow• Teaching material is more important than your face.
• Which you show on screen in a classroom is important.
• Maybe it is PowerPoint slideshow.

• Sharing desktop is the easiest way• Just share your whole desktop• Good for dual monitor environment.

• You may hesitate to share your desktop• Normally my desktop is messy! I do not want to show mydesktop.
• Share application by application, PPT, PDF, WORD ….

• Start your slideshow, then press “ALT+TAB” (Windows)
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How to share your slideshow

Select Zoom meetingwindow

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How to share your slideshow

44How to share your slideshow

Select SlideShow
If you have embedded audio and/or movieor play audio with other applications.
Even if your microphone is muted, soundplayed on PC is shared.
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How to share your slideshow

Audio test
When, a week ago today, I asked the House to fix this afternoon as the occasion for a statement, I feared it
would be my hard lot to announce the greatest military disaster in our long history. I thought - and somegood judges agreed with me - that perhaps 20,000 or 30,000 men might be re-embarked. But it certainlyseemed that the whole of the French First Army and the whole of the British Expeditionary Force north of theAmiens-Abbeville gap would be broken up in the open field or else would have to capitulate for lack of foodand ammunition. These were the hard and heavy tidings for which I called upon the House and the nation toprepare themselves a week ago. The whole root and core and brain of the British Army, on which and aroundwhich we were to build, and are to build, the great British Armies in the later years of the war, seemed aboutto perish upon the field or to be led into an ignominious and starving captivity.

We shall never surrender to covid-19.
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How to share your slideshow
You can stop sharing

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How to share your slideshow
By mouse over, you canfind more functions.

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How it looks like from student

Mouse move or overat bottom or top

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How it looks like from student

Several control icons
And open participants

50How it looks like from student

In case of full screen
condition, newwindow appear

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How it looks like from student

Students can change
their name52

How it looks like from student

Students can change
their name53

How it looks like from student

They can use raise
hand function

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How it looks like from student

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How it looks like from student

Terminate full screen mode
ESC key56

How it looks like from student

In a window mode,
students can easily access
NUCT at the same time57How it looks like from student

58How to share your slideshow

59How to share your slideshow

60Additional functionality for groupor pair work
Breakout room61

Zoom : Breakout room
• Breakout room feature enables group and/or pair work
• Good for language education or discussion• You can join and leave any sub group• This feature is NOT enabled by default• You have to enable through your profile page
• https://zoom.us/profile/setting62

Zoom : Breakout room63

Start Breakout session

64Create Breakout session

65Create Breakout session

66Create Breakout session

67Pop-up on Student screen

When you start Breakout session

68Join into any Breakout session

You can pop-in anygroup.

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Leave Breakout session

Leave group session

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Join into any Breakout session

You can sendmessages to all71

Create Breakout session

Terminate group
discussion72

Pop-up on Student screen

When you terminate Breakout session

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Tips
• Face is not important. Camera is not mandatory.
• To get better audio condition, headset is recommended.
• Keep students microphone muted except when they have to speak.
• In case of small number of participants, they can keep microphone open.

• Use “Raise Hand” functionality in case of large number of participants.
• You have to be a good chairperson.

• I do not recommend chat on Zoom.
• you can not handle both lecture and chat. (with TA, maybe it works)• NUCT forum is better. Even after your zoom session, students can interact eachother.

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Please give us your feedback• https://meikai.ilas.nagoya-u.ac.jp/• Questionnaire number : 169648• Comments are also welcome• You can use this polling system with Nagoya Univ. ID• Manual is available on https://office.ilas.nagoya-u.ac.jp/meikai/• Both English/Japanese and for both Teacher/Student75

注• この資料は英語（コミュニケーション）担当者向けに作成した資料です。
• 全学メールアドレスを使ってZoomの登録をお願いしているのはあくまでも非常勤講師向けです。専任教員は部局の発行するメールアドレスで構いません。
• Zoomの設定に関しても、推奨しているだけであって必須ではありません。ご自身の使いやすいように設定して頂ければ構いません。
• 昨今のZoomにおける諸問題を意識して面倒な手間は増えますがセキュリティー上の問題を減らす為の案内をさせて頂いています。
• PMIの使用も禁止している訳ではありません。
• Zoomも日々アップデートをしており、スクリーンショットの見え方が違う部分も多々あります。
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