United Nations

ESCAP/75/21

Economic and Social Council

Distr.: General
24 January 2019
Original: English

Economic and Social Commission for Asia and the PacificSeventy-fifth session
Bangkok, 27–31 May 2019
Item 4 (j) of the provisional agenda*
Review of the implementation of the 2030 Agenda for
Sustainable Development in Asia and the Pacific: statistics

Report of the Governing Council of Statistical Institutefor Asia and the Pacific on its fourteenth session
Summary
The fourteenth session of the Governing Council of the Statistical Institutefor Asia and the Pacific was held in Incheon, the Republic of Korea, on 26 and27 November 2018. During the session, the Council reviewed the activities andachievements of the Institute in 2018, the work programme and financial plan for2019 and directions towards a strategic plan for 2020–2024, including its
administrative and financial resources.
Expressing appreciation for the Institute’s achievements in 2018, the Council
noted with concern the foreseen lack of a number of staff members at the beginningof 2019 and acknowledged the necessity to modify the work programme and financial
plan for 2019 due to the lack of staffing. It also requested that all vacant posts for
lecturers be filled as soon as possible. The Council further requested the secretariat
to respect the views of the host Government concerning its financial contribution to
the Institute’s Statistician/Lecturer posts, which would be at the P-3 level only.
The Council recommended that the 2020–2024 strategic plan take thefollowing into consideration: improving course effectiveness; impact of e-learning;supply and demand analysis; use of country expertise; mobilizing necessary resources
to meet short-term demands; flexibility in delivery modalities and mobilization ofexpertise in highly specialized areas; better targeting and multiplier effect; anddelivery through partnerships with national training institutions and otherdevelopment partners.

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I.

Matters calling for action by the Commission or brought
to its attention
1.
Expressing concern that the documentation for the fourteenth sessionof the Governing Council of the Statistical Institute for Asia and the Pacific
was only available seven business days prior to the session, the Council
requests that the secretariat strictly observe the six-week documentation rulein the future.
2.
Expressing appreciation for the Institute’s achievements in 2018, theCouncil notes with concern the projected lack of a number of staff members at
the beginning of 2019.
3.
The Council acknowledges the need to modify the work programme
and financial plan for 2019, due to the lack of a number of staff members. It
also requests that all vacant posts for lecturers be filled as soon as possible. In
response to the proposal made by the Director of the Institute during the session,
members of the Council made the following comments:(a) The representative of Japan requested that all courses supportedby the Japan International Cooperation Agency take place as planned. If
necessary, filling any gaps in expertise through consultancies could be
discussed;(b) The representative of the Republic of Korea requested that theInstitute conduct a course focusing on big data for the Sustainable
Development Goals as planned, utilizing the same partnership modalities as in2018;(c) The representative of Malaysia offered to host and support one
country course in 2019, utilizing the same partnership modalities as in 2018.
4.
The Council requests the Director to submit a revised programme ofwork and financial plan for 2019 by mid-December 2018, taking into accountthe comments made, for its review and endorsement.
5.
The Council requests the secretariat to respect the views of the host
Government concerning its financial contribution to the Institute with regard
to the Statistician/Lecturer posts, which would be at the P-3 level only. In thisregard, the representative of Japan requests the secretariat to submit a cost planfor 2019 by the end of 2018.
6.
The Council recommends that the crafting of the 2020–2024 strategicplan take the following into consideration: improving course effectiveness;
impact of e-learning; supply and demand analysis; use of country expertise;
mobilizing necessary resources to meet short-term demands; flexibility indelivery modalities and mobilization of expertise in highly specialized areas;
better targeting and multiplier effect; and delivery through partnerships withnational training institutions and other development partners.
7.
The Council agrees to establish a small working group of Council
members to write a first draft of the 2020–2024 strategic plan, with a view tofurther consultation with the Council and possibly the membership of the
Network for the Coordination of Statistical Training in Asia and the Pacific,
subregional organizations and other important stakeholders.
8.
The Council endorses the report on the review of the implementationof the strategic plan for 2015–2019 shown in the formulation of the 2020–2024
Statistical Institute’s strategic plan (ESCAP/SIAP/GC/2018/4), noting the2

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need for further analysis of participants’ evaluation and countries’ demands.
9.
The Council notes the benefit of sufficient time to review draft
recommendations and decisions and requests the secretariat to consider this indeveloping the schedule for future sessions.
10.
The Council decides the fifteenth session of the Council will be held in
Chiba, Japan, in December 2019.

II.

Proceedings

A.

Matters arising from the thirteenth session of the Governing Council(Agenda item 2)
11.
The Council had before it the document on matters arising from its
thirteenth session (ESCAP/SIAP/GC/2018/1). The Council noted withsatisfaction the actions taken and the current status of the matters reported onby the Institute.
12.
One representative stated that the possible accreditation of courses on
official statistics needed further consideration in view of the priorities andresources of countries and that the matter was not an immediate priority.

B.

Report of the Director of the Institute(Agenda item 3)
13.
The Council had before it the report of the Director of the Institute(ESCAP/SIAP/GC/2018/2). The Director highlighted key results andaccomplishments in 2018 and summarized the Institute’s financial andadministrative status, stressing the need for addressing the issues surrounding
the outcomes of e-learning courses and the shortage of Statisticians/Lecturers.
14.
The Director spoke about key results and implementation strategies andstated that the main focus of the Institute in 2018 had been on the delivery of
training activities on the production of high-quality statistics on the indicatorsfor monitoring progress on the Sustainable Development Goals and themodernization of statistical business processes to improve the capability ofmember countries. Efforts were also made to strengthen partnerships for thedelivery of training activities through national and subregional training
institutions and to expand the network of resource persons to support theInstitute’s course delivery.
15.
The Institute organized 16 training courses, workshops and seminars,
which were attended by 2,036 participants from 72 countries as of
30 September 2018. Workshops and seminars also addressed institutional
issues, including stakeholder engagement and designing national strategies forstatistical development. The Director informed the Council that theachievements made during the year were consistent with the strategic plan of
the Institute and the approval given by the Council in its earlier sessions.
16.
Collaboration with the Food and Agricultural Organization of theUnited Nations under the Global Strategy to Improve Agricultural and Rural
Statistics had been a key partnership for the Institute. In that context, theInstitute continued to implement activities for the training component of the
Asia-Pacific Regional Action Plan to Improve Agricultural and Rural Statistics.

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17.
The Institute delivered training programmes in collaboration with the
Department of Statistics of Malaysia, Statistics Korea and the Government ofJapan. The Institute also delivered training programmes in collaboration withother international agencies.
18.
The Network for the Coordination of Statistical Training in Asia andthe Pacific was also key to collaborative partnerships between training partners
in the region. The fourth meeting of the Network was held in Chiba, Japan, on
12 September 2018. The Network discussed and approved the establishment
and terms of reference of the subgroup on gender statistics training, reviewed
the outcomes of a training needs assessment and discussed issues relating toaccreditation of training courses on official statistics.
19.
The Institute prioritized further improvement of e-learning systems andtraining material and continued to redesign its e-learning platform in 2018. The
Institute also continued the review of courses and course materials for the
purposes of improving the materials and their effective delivery.
20.
The Director spoke about management and administration, startingwith human resources, and stated that the Institute’s core staffing structure
consisted of 10 full-time posts. Of those, six were at the professional-level: one
Director(D-1),
one
DeputyDirector(P-5),
one
SeniorStatistician/Lecturer (P-5), one Statistician/Lecturer (P-4) and two
Statisticians/Lecturers (P-3). The remaining four were general service posts:
one training assistant (G-6), one administrative assistant (G-6), one programmemanagement assistant (G-5) and one staff assistant (G-5). The Director further
stated that Lecturers at the P-4 and P-3 levels had resigned. The Senior
Statistician/Lecturer at the P-5 level would also be leaving by the end of 2018.
That would leave the Institute with one Director (D-1) and one Deputy Director(P-5) and four supporting staff members as of January 2019.
21.
The representative of Japan, recalling related deliberations at thethirteenth session of the Council (a) reiterated the position of the Governmentof Japan that the Council had not endorsed the deployment of a P-5 Senior
Statistician/Lecturer and a P-4 Statistician/Lecturer and had not received
explanations with regard to the financial implications for those posts;(b) maintained that the staffing pattern of the Institute could only be
Statisticians/Lecturers at the P-3 level; and (c) elaborated on thecommunications between the Government of Japan and the secretariat in thatregard, namely that the Government had not been able to accept proposals fromthe secretariat in order to maintain the P-5 and P-4 positions, to freeze hiring
against a vacant P-3 post and/or to share the costs of one of the posts between
the cash contributions of the Government of Japan and other member States.
22.
The Council was apprised of the status of the ongoing process to recruit
two P-3 Statisticians/Lectures.
23.
The Director spoke about financial resources and stated that, as of
30 September 2018, the Institute had a fund balance of $4,075,107 from a total
income of $2,286,862, less expenditure of $1,725,628, plus a fund balance asof 1 January 2018 of $3,513,873.

C.

Work programme and financial plan for 2019
(Agenda item 4)
24.
The Council had before it the work programme and financial plan for2019 (ESCAP/SIAP/GC/2018/3).

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25.
The proposed 2019 training courses, workshops and seminars, training
development activities and indicative timetable according to the strategic plan
were contained in annex II to the present report. The Director stated that, due
to the lack of Lecturers from the beginning of 2019 and the fact that the arrivalof Lecturers and their orientation might take up to six months, it would not be
possible to conduct certain courses in 2019 and requested a modification ofannex II.
26.
The representative of the Republic of Korea requested that the big data
course be held in the first half of 2019 in the Republic of Korea in the sameformat as in 2018.
27.
The representative of Malaysia said that for the country courses, theGovernment of Malaysia could continue to collaborate on providing the local
costs, in addition to lecturers, if the subject matter was relevant.
28.
The representative of Japan emphasized that the course on statisticalanalysis of disaggregated Sustainable Development Goal indicators forinclusive development policies could not be delayed and needed to be
conducted as scheduled, since the application and nomination process was
already underway. The representative of Japan requested the Economic andSocial Commission for Asia and the Pacific (ESCAP) to complete the hiringof Lecturers as soon as possible. If the Institute was still having difficulties indelivering the course even after the hiring process was initiated, theGovernment of Japan could consider providing financial support for the hiringof consultants, if necessary.
29.
The Council discussed the work programme and financial plan of theInstitute in light of the staffing situation. The Council requested the Director to
submit a revised work programme for 2019 by the middle of December 2018,
after taking into account the recommendations of the Council.
30.
The Council recommended that the planning of training courses take
into account country demand, including common elements among groups ofcountries, as well as the resources that countries could provide.
31.
Noting the cost effectiveness of the modality, one representative
requested that the e-learning courses continue but highlighted that the courses
needed to be improved so that there would be more interaction between
participants and instructors.
32.
One representative requested that training courses be more practicallyoriented and that they provide a platform for countries to share experiences.
33.
The Council recommended that member States make available resource
persons and/or seconded staff members with relevant expertise to support theInstitute in the implementation of its training programmes.
34.
The Council noted the need to comprehensively analyse learning
outcomes, including evaluation of the respective training courses from theparticipants.
35.
The representative of Japan requested member States to prioritize theparticipation in the three courses supported by the Japan International
Cooperation Agency described in the 2019 training needs survey conducted bythat Agency.

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36.
The representative of Japan informed the Council that the Governmentof Japan would make an in-kind contribution approximately equivalent to$88,000 towards the development of the training resources database.
37.
The Council requested that the Institute report on the work of the
Network for the Coordination of Statistical Training in Asia and the Pacific at
future Council sessions as the secretariat of the Network.
38.
The representative of Japan, questioning the difference between
positions at the P-3 level and the P-4 level, reiterated the position of theGovernment of Japan with respect to the staffing pattern, elaborating that any
hiring at the P-4 level would result in zero funding for the posts concerned. The
representative of Japan also stated that it was difficult to understand the needfor a P-5 and a P-4 post at the Institute apart from the Director, Deputy Director
and General Service staff and that Japan would fund the lecturers at the P-3
level only. The representative of Japan requested the Institute to present a
2019 cost plan by the end of 2018.
39.
The secretariat drew attention to paragraph 18 of the statute of theInstitute, which did not determine a staffing pattern, but merely stated that theInstitute “shall have a Director and staff” (Commission resolution 67/13) andthat the management of all its regional institutes was entrusted to ESCAP. The
need to hire at least two staff members at the P-4 level emanated from theevolving environment for official statistics, such as the use of new data sources
and new technologies and the increased importance of specialized subjectmatter areas such as environment statistics. At the same time, it had become
apparent over recent years that hiring personnel at the P-3 level with necessary
talent and skills to successfully meet the demands of the Institute had become
increasingly more difficult.
40.
Council members requested the secretariat to respect the views of theGovernment of Japan as the host of the Institute, suggesting the Institute’s
staffing resources be amplified by external expertise and the mobilization of
additional funding.

D.

Programme of work to formulate the 2020–2024 strategic plan of
the Institute(Agenda item 5)
41.
The Council had before it the document on the formulation of the2020–2024 strategic plan (ESCAP/SIAP/GC/2018/4).
42.
The Director outlined the approach for the development of the2020–2024 strategic plan for consideration by the Council. The Director
described how the evolving landscape for statistical development since theadoption in 2015 of the 2030 Agenda for Sustainable Development and theSustainable Development Goals related to the Institute’s mandate and role.
43.
The representative of Japan stated that any future cash contributions by
the Government of Japan would be subject to the Institute having four P-3
Statisticians/Lecturers and organizing courses in collaboration with the Japan
International Cooperation Agency for durations of four months, two months
and six weeks.
44.
One representative requested that training activities be organized on
topics such as (a) the calculation of Sustainable Development Goal indicators;(b) monitoring progress towards the Sustainable Development Goals; and(c) the Generic Statistical Business Process Model. The representative also

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requested an additional training-of-trainers course to enhance the multipliereffect of training.
45.
One representative requested that the 2020–2024 strategic plan be
circulated to member States for comments and as a tool to support national
statistical offices in securing funding for official statistics.
46.
One representative emphasized the need to continuously review theneeds of member States and suggested that the strategic plan be reviewed every
two years with that in mind. The representative also requested the Institute todevelop guidelines on designing training courses and the management of
national statistical organizations.
47.
One representative requested that training activities on businessregisters, agricultural and rural statistics, quarterly national and regional
accounts, and quality assurance tools, as well as management training, beincorporated into the 2020–2024 strategic plan.
48.
One representative requested a systematic approach for organizing aseries of training courses on monitoring progress towards the Sustainable
Development Goals. The representative also requested a timely sharing of
information in the further development of the 2020–2024 strategic plan.
49.
The Council acknowledged the need for further consultations,
including face-to-face consultations, on the direction of the 2020–2024
strategic plan, in light of the diverse demands expressed by member States.
50.
The Council agreed to establish a small working group of Council
members to work further on the development of the plan and to request thesecretariat to provide related timelines.

E.

Other matters(Agenda item 6)
51.
The Council discussed the need for sufficient time to review draft
recommendations and decisions formulated at its sessions.

F.

Dates of and venue for the fifteenth session of the Governing Council(Agenda item 7)
52.
The Council had before it the document on the proposed dates of andvenue for the fifteenth session of the Council (ESCAP/SIAP/GC/2018/5).

G.

Adoption of the report of the Governing Council on its fourteenthsession(Agenda item 8)
53.
On 27 November 2018, the Council discussed section I of the present
report and adopted the recommendations and decisions. It was decided that thesecretariat would circulate the recommendations and decisions to the Council
by email and that any requests for revision would be conveyed to the secretariat
by 6 December 2018.
54.
It was agreed that, as secretariat of the Council, the Director of theInstitute would prepare the full report of the Council on its fourteenth session
for submission to the Commission at its seventy-fifth session.

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III.

Organization of the session

A.

Opening, duration and organization of the session
55.
The fourteenth session of the Council was held in Incheon, Republic ofKorea, on 26 and 27 November 2018. The Director of the Institute officiallyopened the fourteenth session.

B.

Attendance
56.
The session was attended by representatives of the host Government,
Japan, and five of the seven elected members of the Council: China; Pakistan;Philippines; Republic of Korea; and Russian Federation. India and Vanuatu
could not be represented at the session.
57.
Representatives of the following members and associate members of
the Commission attended the session as observers: Azerbaijan; Bangladesh;
Lao People’s Democratic Republic; Malaysia; Thailand; and Viet Nam.
58.
Representatives of the International Labour Organization and theUnited Nations Entity for Gender Equality and the Empowerment of Women(UN-Women) attended the session as observers.

C.

Election of officers
59.

D.

The Council elected the following officers by acclamation:
Chair:

Ms. Lisa Grace Bersales (Philippines)

Vice-Chair:

Mr. Hitoshi Yokoyama (Japan)

Agenda60.

The Council adopted the following agenda:
1.

8Opening of the session:(a)Opening statements;(b)Election of officers;(c)Adoption of the agenda.

2.

Matters arising from the thirteenth session of the Governing
Council.

3.

Report of the Director of the Institute.

4.

Work programme and financial plan for 2019.

5.

Programme of work to formulate the 2020–2024 strategic plan of
the Institute.

6.

Other matters.

7.

Dates of and venue for the fifteenth session of the Governing
Council.

8.

Adoption of the report of the Governing Council on its fourteenthsession.
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Annex I
List of documents
SymbolTitle

Agenda item

ESCAP/SIAP/GC/2018/1

Matters arising from the thirteenth sessionof the Governing Council

2

ESCAP/SIAP/GC/2018/2

Report of the Director of the Statistical
Institute for Asia and the Pacific to theGoverning Council at its fourteenthsession3

ESCAP/SIAP/GC/2018/3

Work programme and financial plan of theInstitute for 20194

ESCAP/SIAP/GC/2018/4

Formulation of the 2020–2024 Statistical
Institute’s strategic plan

5

ESCAP/SIAP/GC/2018/5

Proposed dates of and venue for the
fifteenth session of the Governing Council

7

ESCAP/SIAP/GC/2018/6

Report of the Governing Council of
Statistical Institute for Asia and the Pacificon its fourteenth session

General series

Limited series
ESCAP/SIAP/GC/2018/L.1

Annotated provisional agenda

1 (c)ESCAP/SIAP/GC/2018/L.2

Draft report8

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Annex II*
Work programme and financial plan for 2019
Outcome A - Improved knowledge and skills of Government officials and statisticians to
produce, process, analyse and manage quality official statistics in support of measuring progress
towards sustainable and inclusive development goals(United States dollars)
Estimated
Estimated
Partners
cost togap(in-kind)
SIAP
A1.
Training courses on foundations of official statistics conducted
A1.1. SIAP-JICA Training Course on Statistical
Analysis of Disaggregated Sustainable
JICA, resourcex
15 000Development Goals Indicators for Inclusive
persons
Development Policiesa
A1.2. SIAP-JICA Training Courses on Theory
JICA, resource
and Practices in Official Statistics for Monitoringx
58 000415 000
personsa
Sustainable Development Goals
A1.3. SIAP-JICA Training Course on
Innovations in Use of New Data Sources andJICA, resourcex
10 000
Methodologies for Sustainable Development
persons
Goals Statisticsa
A2. Regional, subregional and country-focused training courses on specific statistical domains conducted
A2.1. Training Course on Big Data for(TBC)x
30 000
20 000
Sustainable Development Goals
Republic of Korea
A2.2. Sustainable Development Goals indicator(TBC)x
30 000
20 000related topic (TBC)
Republic of Korea
A2.3. Training Course of Data Visualization for(TBC)x
15 000
15 000
Sustainable Development Goals
PARIS21
A2.4. Training Course on Sustainable(TBC)x
37 00031 000Development Goals Indicators for Decent Work
ILO
A2.5. Training Course on Climate-changex
50 000- SD
Statistics
A2.6. e-Learning Course on Official Statisticsx
A2.7. e-Learning Course on SNA Introductionx
A2.8. e-Learning Course on SNA IntermediatexA2.9. e-learning Course on Poverty Statisticsx
A2.10. e-learning Course on Health Statisticsx
8 000
A2.11. e-learning Course on Education Statisticsx
8 000
Country Partner
Country courses (6 times per year, TBC)xx
12 00048 000Institution
A4. Seminars/workshops on effective and innovative leadership and management of statistics fordevelopment conducted(TBC)
A4.1. Management Seminar for Heads of NSOsx
100 000
SD(TBC)
A4.1. Seminar for New Heads of NSOsx
15 000
15 000
PARIS21(TBC)
A4.3. Statistical Quality Workshop
x
50 000
UNSD, Japan
A4.4. Regional Training Courses on the National(TBC)
Strategy for the Development of Statisticsx
15 000
15 000
PARIS21(NSDS)
Outputs and key activities

10

1st
half

2nd
half

a

To be finalized on the basis of the relevant applicable laws and regulations of theGovernment of Japan, in accordance with the annual budgetary for the appropriations
fiscal year 2019.

*

The present annex is being issued without formal editing.
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Outcome B - Strengthened capacity of national statistical systems to provide appropriate
statistical training(United States dollars)
Estimated
Estimated
Partners
cost togap(in-kind)
SIAP
B5. Database of experts in statistics established, shared and utilized for identifying external trainers/resource
persons
B5.1.
Developing database on statisticaltraining and capacity building initiatives in thexx*1 500
Networkregion for information-sharingb
Outputs and key activities

B5.2.
Developing database of experts instatisticsb
b

1st
half

2nd
half

x

x

*1 500

Network

The Government of Japan is bearing the costs of the development of database, while
SIAP will take responsibility for populating the database once it is ready.

Outcome C - Strengthened capacity of national statistical systems to advocate for and obtainsupport for statistics development(United States dollars)
Outputs and key activities
C1.

1st
half

2nd
half

Estimatedcost to SIAP

Estimated
gap

Partners(in-kind)Well-functioning Network for the Coordination of Statistical Training in Asia and the PacificC1.2. Meetings of Network for the Coordinationof Statistical Training in Asia and the PacificRegionx--

in conjunction
with another
event

Abbreviations and acronyms:
ILO: International Labour Organization
JICA: Japan International Cooperation Agency
Network: Network for the Coordination of Statistical Training in Asia and the Pacific
NSO: National Statistical Office
PARIS21: Partnership in Statistics for Development in the 21st Century
SD: ESCAP Statistics Division
UNSD: United Nations Statistics Division, Department of Economic and Social Affairs

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Annex III
Financial statement of the Statistical Institute for Asia and thePacific for the year ended 31 December 2018
(United States dollars)

IncomeContributions

3 614 023

Interest income

89 685

Total income

3 703 708

Less: expenditure(2 356 071)

Net income over expenditure

1 347 636

Fund balance as at 1 January 2018

3 513 873

Fund balance as at 30 September 201812

4 861 509

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Annex IV
Financial statement of the Statistical Institute for Asia and thePacific for the year ended 31 December 2018, by project component(United States dollars)

Joint
contributions –capacity
development
project

Asia-PacificRegional
Action Plan to
Improve
Agricultural
and Rural
Statistics(Food andAgriculture
Organizationof the United
Nations)

Contributions

3 474 303

139 720

3 614 023

Interest income

87 6232 061

89 685

Total income

3 561 926

141 781

3 703 708

Less: Expenditure(2 058 792)

(297 279)(2 356 071)

Net income over expenditure

1 503 134

(155 498)

1 347 636

Fund balance as at 1 January 2018

3 282 592

231 281

3 513 873

4 785 726

75 7834 861 509

Total

IncomeFund balance as at 31 December 2018

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Annex V
Cash contributions to the Statistical Institute for Asia and thePacific for the institutional support account received for the year
ended 31 December 2018
(United States dollars)Country/area/organization

Year ended
Year ended
31 December 2018 31 December 2017

Australia-

151 327

Azerbaijan--

Bangladesh

-

5 000

Bhutan-

1 000

Brunei Darussalama

15 00030 000

Cambodia

2 000

2 000

China

70 00070 000

Fiji

9 510

9 472

Hong Kong, China

30 00030 000India

25 000-Indonesia

30 00030 000

Iran (Islamic Republic of)
Japan

-

15 0003 056 401a

1 783 700

Kazakhstan

5 000

5 000

-

10 000

20 000

20 000

Malaysia-

20 000Maldives

2 000-

Mongolia

7 160

7 600

Kiribati
Macao, China

Myanmar

1 000

1 000

Pakistan

13 49515 000--

Papua New Guinea
Philippines

18 735-

Republic of Korea

57 88156 000Russian Federation

30 000

15 000

Samoa

-

4 000

Singapore

15 000

15 000

Sri Lanka

10 000

10 000Thailand

23 000

23 000

Timor-Leste

-

6 000

Tonga

-

15 000Turkey--Tuvalu1 121-

Vanuatu-

7 249

Viet Nam

17 00017 000Food and Agriculture Organization of the United Nations

139 720-Total

3 614 023

2 359 348aReceived in 2018 for payment of contributions for 2017–2018.

_________________
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