Distr.: For participants only
19 November 2019English only
Statistical Institute for Asia and the Pacific
Governing Council
Fifteenth session
Chiba, Japan; 9-10 December 2019

Information for participants
I.

General1.
The fifteenth session of Governing Council of the Statistical Institutefor Asia and the Pacific (SIAP) is scheduled to be held at the Institute on 9and 10 December 2019.
Statistical Institute for Asia and the Pacific (SIAP)
Fourth floor, JETRO-IDE Building
3-2-2 Wakaba, Mihama-ku, Chiba-shi, Chiba, Japan
Tel.:+81-(0)432999782; +81-(0)432999796
Fax:+81-(0)432992521;
Email:
escap-siap@un.org
2.
The opening of the session will take place at 0900 hours on Monday 9
December 2019, in Lecture Room of SIAP where all subsequent sessions will
also be held.
3.
The JETRO-IDE buildings are smoke-free areas. Smoking ispermitted only in designated areas outside the building.
4.
Please note that the SIAP’s premises are only on the fourth floor ofthe building. Attendees of the session are requested not to enter offices/rooms
located on the other floors.
5.
The session will be conducted in English and all documentation will bein English. No translation/interpretation services will be provided.
6.
Meeting documents have been posted on the SIAP website,
http://unsiap.or.jp/about/gc15.html, for advance information for theparticipants.

II.

Registration and identification badges
7.
Participants are requested to register and obtain meeting badges at theregistration counter, located at the entrance of the Lecture Room of SIAP,
between 0830 and 0900 hours on the opening day of the event. Participants
who are not able to register during the time indicated above are requested tocontact SIAP by email at escap-siap@un.org . Only the names of duly
registered participants will be included in the list of participants.
8.
For identification and security reasons, all participants are requested
to wear their meeting badges at all times during meetings and socialfunctions. The loss of a badge should be reported to SIAP, so that a new one
can be issued immediately.

III.

Visa requirements
9.
It is the responsibility of each participant to obtain a visa.
Participants are requested to check with the Embassy/Consulate of Japanaccredited to the country of residence IN PERSON on visa requirements andwhere required, promptly obtain an appropriate entry visa which allows toenter Japan and participate in the session. General information on entry visa
requirements can be found on the website of the Embassy/Consulate of Japanaccredited to the country of residence as well as of the website of theMinistryofForeign
AffairsofJapan(http://www.mofa.go.jp/j_info/visit/visa/index.html). Participants who needto stopover in other countries should also obtain appropriate transit visas.

IV.

Hotel accommodation
10.
The participants who participate in either one of or all of the Meetingof Network for the Coordination of Statistical Training in Asia and thePacific Region (10 December 2019), Fourteenth Management Seminar for
the Heads of National Statistical Offices in Asia and the Pacific (11-12December (2019) and Seminar on Utilization of ICT for Official Statistics (13December 2019) could choose to stay at Hotel Francs which is located 17-20
minutes on foot from SIAP. The location map of the hotel and SIAP isprovided in Attachment.
Hotel Francs
Address:
Tel.:
Fax.:
Website:Check-in time:
Check-out time:
Room rate:

Means ofpayment:
Cancellation
policy [appliedto those whoreserved aroom through
SIAPsecretariat]:

2 Chome-10-2 Hibino, Mihama-ku, Chiba-shi, Chiba-ken
261-0021, Japan+81 432962111+81 432962120
https://www.francs.co.jp/en/
14:00 hours
11:00 hours
15950 JPY
(including tax, service charge and breakfast)/night*Rate is only applied to those who opted to stay at Hotel
Francs through the participation form for the management
seminar submitted to SIAP secretariat;**Type of room made available is a single occupancy roomonly.

Japanese Yen cash, as well as by credit cards such as
Visa, American Express, JCB, NICOS, and UC- 20 percent: 8861 JPY (cancellation on 27 Novemberonwards);- 80 percent: 13290 JPY (cancellation on 5 Decemberonwards);-100 percent: 15950 JPY (cancellation on the scheduledcheck-in date, without prior notice).

11.
Block-booked rooms at Hotel Francs will be available to participants
on a first-come, first-served basis and in accordance with the information
provided in the participation form of the management seminar. SIAP
secretariat should be notified before 27 November, Tokyo time in advanceof any cancellations; any charge occurred due to cancellation beyond thisdate will be charged on the initially scheduled occupant of the room.

12.
If the reservation is made through SIAP secretariat, change of room
type is not accepted. Those who wish to stay at Hotel Francs, but in a room
other than a single occupancy room should cancel the booking requested toSIAP secretariat and make their own arrangement.
13.
In the case of reservation made at Hotel Francs through SIAP
secretariat, the participants will be required to pay for the room charge that
respective participants are responsible for covering upon checking-in and anyother charge (such as local and long-distance telephone calls, and laundry, as
well as mini-bar items and restaurant and bar services) occurred during thestay will be settled when checking-out. Participants are also responsible forany charges incurred with respect to rooms remaining vacant owing to latearrival or rescheduled departure for which inadequate prior notice is given.
14.
Participants may also arrange their own accommodations at hotelsother than Hotel Francs. List of hotels located near SIAP is provided below.
In that case, participants are requested to contact the desirable hotel directly
as soon as possible.

Hotel:

Option 1
Hotel Springs
Makuhari

Address:

1-11 Hibino,
Mihama-ku,
Chiba-shi,
Chiba 2610021

Telephone
Number:Fax Number:+81-43-2963111+81-43-2963795
info@springs.co.jp

Email:

Website:http://springs.co.jp/english/index.html

Option 3
APA Hotel &Resort <TokyoBay
Makuhari>
10-3, Hibino 2- 2-3 Hibino,
Mihama-ku,
chome,
Chiba-shi,Mihama-ku,
Chiba 261Chiba-shi,
0021
Chiba 2610021+81-43-296+81-43-2961111
1122+81-43-296+81-43-2960977
1125
ahmroom@greento rmak@apa.co.jpwer.co.jp
http://www.gre http://www.apa
entower.co.jp/e hotel.com.e.ju.
hp.transer.com
nglish//language/shutoken/tokyobay-makuhari/
21 minutes on
13 minutes on
foot
footOption 2
Hotel Green
Tower
Makuhari

Distance to
8 minutes on
SIAP: (clickfoot
on link fordirections):* When making a reservation, participants are also recommended to have a look atmajor online booking websites such as booking.com, expedia.com, airbnb.com,trivago.com, agoda.com, expedia.com, bearing in mind that the closest railwaystation to SIAP is Kaihin-makuhari station on JR Keiyo line.

Below hotels are located near the railway stations which are on the airport limousine bus route.
However, in order to come to SIAP, participants need to use public transport (i.e., train)/ taxi.
Option 5
Option 6
Option 1
Option 2
Option 3
Option 4Pearl hotel
Sotestu
Hotel:TETORAN Oriental
Hotel
Yaesu
Yaesu
Fresa InnZE
Hotel tokyo Heimat
Terminal
TokyoMakuhari
bay
Hotel
KyobashiInagekaigan
Hotel
1-2-6
2-11-1
Address:
3-20-40
1-8-2,
1-9-1
1-5-14
Yaesu,
Kyobashi,Takasu,Mihama,Yaesu,
Yaesu,
Chuo-ku,Chuo-ku,
Mihama-ku, Urayasu,
Chuo-ku,Chuo-ku,
Tokyo 103- Tokyo 104Chiba-shi,
Chiba 279Tokyo 103- Tokyo 1030028
0031
Chiba 2610011
0028
0028
0004
Telephone+81-43-277- +81-47-350- +81-3-3273- +81-3-3281- +81-3-3246- +81-3-52508080
2031
Number:
9330
8111
9411
3771
Fax+81-43-278- +81- 47+81-3-3273- +81-3-3281- +81-3-3246- +81-3-52508085
2034
Number:9361
381-0851
9412
3089
Email:

Website:Distance to
SIAP:(click onlink fordirections):

inagekaigan@salahotels.com
http://maku
hari.etetora.com/en/

N/A

N/A

N/A

N/A

N/A

https://www.orientalhotel.co.jp/en/

http://www.
hotelheimat.com/
english/engl
ish.html

http://www.
yth.jp/en/

https://fresainn.jp/eng/kyobashi/

5 minutes
on foot to
the nearest
railwaystation‘Inagekaigan’ followedby 5minute trainride to theclosest
railwaystation to
SIAP‘Kaihinmakuhari’ and10 minutewalk to
SIAP

4 minutes
on foot to
the nearest
railwaystation ‘Shin
Urayasu’,followed by
17-minutetrain ride to
the closest
railwaystation to
SIAP‘Kaihinmak
uhari’ and10 minutewalk to
SIAP

1 minute onfoot fromTokyo
stationfollowed by
30-36minute trainride to theclosest
railwaystation to
SIAP‘Kaihinmak
uhari’ and10 minutewalk to
SIAP

3 minute onfoot fromTokyo
stationfollowed by
30-36minute trainride to theclosest
railwaystation to
SIAP‘Kaihinmak
uhari’ and10 minutewalk to
SIAPhttps://www.pearlhotels.
jp/en/yaesu/index.html?S
ID=61b52b87afae9307
47f5060ba8
7bcaa53-5 minuteon foot fromTokyo
stationfollowed by
30-36minute trainride to theclosest
railwaystation toSIAP‘Kaihinmak
uhari’ and10 minutewalk toSIAP

8 minute onfoot fromTokyo
stationfollowed by
30-36minute trainride to theclosest
railwaystation toSIAP‘Kaihinmak
uhari’ and10 minutewalk toSIAPV.

TravelA.

Arrival at the airport
15.
Participants should make their own transportation arrangements fromthe airport (Narita or Haneda airports) to their respective hotels.
16.
Upon arrival at the Narita/Haneda International Airport, proceed for
immigration clearance, then to baggage claim, on to customs inspection, andreach the arrival lobby. The schedule of the airport limousine buses from/toNarita Airport to those hotels can be found through the following link (Please
note the web link needs to be used by ‘copying and pasting’ in Internet
Explore, not by ‘Ctrl +Click to follow link’): http://honyaku.jserver.com/LUCKEISEIB/ns/tl.cgi/http://www.keiseibus.co.jp/kousoku/timet
able.php?id=22&SLANG=ja&TLANG=en&XMODE=0&XPARAM=q,&X
CHARSET=UTF-8&XPORG=,&XJSID=0
The last bus from Narita Airport is at 21:25 hours (Terminal 2).
17.
The schedule of the airport limousine buses from/to Haneda Airport
can be found through the following link (Please note the web link needs tobe used by ‘copying and pasting’ in Internet Explore, not by ‘Ctrl +Clicktofollowlink’):
http://honyaku.jserver.com/LUCKEISEIB/ns/tl.cgi/http://www.keiseibus.co.jp/kousoku/timet
able.php?id=1&SLANG=ja&TLANG=en&XMODE=0&XPARAM=q,&XC
HARSET=UTF-8&XPORG=,&XJSID=0
The last bus from Haneda Airport is at 00:20 hours (International Terminal).
18.
Those who have concerns that they may not be able to catchthe last airport limousine bus should contact SIAP in advance toreceive alternative transportation instructions. It is not advisableto take a taxi from the Airports to the hotel as the taxi fare may
reach around 20,000 JPY (~ 200 USD).

B.

Transport to attend sessions
19.
Participants are requested to make their own transport arrangement toattend the Governing Council session. It takes about 17-20 minutes on footfrom Hotel Francs to SIAP. The location map of the hotel and SIAP isprovided in Attachment

VI.

SIAP complex information

A.

Internet services
22.
Wi-Fi is available at SIAP premises (Password will be informed atSIAP).

B.

Cafeteria
23.
The Cafeteria on the ground floor of JETRO-IDE Building is openfrom Monday to Friday. At the Cafeteria, lunch will be available from 1130
to 1330 hours and tea/coffee from 1000 to 1600 hours. In addition, coffee, tea
and soft drinks are available from vending machines.

VII.Other information
A.

Weather25.
The average temperature during early December in Chiba, Japanranges from 4 to 14 degrees Centigrade. Participants are advised to checkfrom the Internet on the weather forecast of Japan 2-3 days before departure.

B.

Foreign exchange
26.
Foreign currency exchange tellers are available at both Narita andHaneda International Airports. Exchange facilities are also available at thebig commercial banks. They are open from 09:00 to 15:00 hours, without
lunch break, from Monday to Friday. The current exchange rate isapproximately 110 Japanese yen to one US dollar. A visit to a bank in Chiba
is rather time consuming. It is advisable to convert sufficient funds into local
currency before departure or upon arrival at the Narita/Haneda InternationalAirport.
27.
Any person who brings into Japan an aggregate amount of foreign
currency exceeding one million Japanese yen or its equivalent is required todeclare the amount of traveller’s cheques or currency to a customs officer.
28.
No money changers are available in Japan other than airports, banks
or major hotels (exclusively serving hotel guests only). Hotel Francs provides
limited money exchange services between US Dollars/Euro and Japanese Yen(service does not allow you to purchase US dollars/Euro from Japanese Yen).

C.

Local regulations on identify proof/evidence
29.
Under the local regulations of Japan, all foreigners are required tocarry along with them recognized proof of identity (e.g., passport). However,great caution should be taken for the safe keeping of one’s proof of identity.

D.

Electricity Voltage
30.

The voltage for all electric appliances used in Japan is 100 Volts.

Attachment: Visitor’s Guide (Kaihinmakuhari area)

Food courts/fast food:Supermarket:
Bakery:Subway sandwiches:
Restaurants:

Convenient Store:
Shopping malls:
100 Yen shop:
Bank:
Post Office:AEON Makuhari (1C); and Plena Makuhari (7C)
AEON Makuhari (1C)
Plena Makuhari, Ground Floor (7C)
Plena Makuhari, Ground Floor (7C)
Plena Makuhari, Ground, 4th and 5th Floors (7C);
Pal Plaza Makuhari (3D); AEON Makuhari (1C);
Messe Amuse Hall (4C); su:k Kaihin-makuhari (4D);
and aune Makuhari (5D)
Ground Floor, su:k Kaihin-makuhari (4D)
AEON Makuhari (1C); Plena Makuhari, 2nd-4th Floors (7C); andMitsui Outlet Park Makuhari (7E)
Plena Makuhari, 3rd Floor (7C)
CITI Bank, 2/F, World Business Garden Marive East (7B)
Makuhari Techno Garden, Block CB, 2/F (3B)