SpeakerGuidelines

Table of contents• Key Information• Preparing your presentation content• Title Slide & Introduction• Presentation Slides• Content• Preparing for your video presentation• Important reminder• Video Communication Fundamentals• Technical Requirements• Recommendations

Key Information•

Firstly, thank you for being a part of SIGGRAPH Asia! We are excited to see yoursubmission showcase.

•

Please read this document in its entirety as it contains crucial information about
your video presentation at SIGGRAPH Asia 2021.

•Please adhere to the technical requirements for your presentation materials forthem to be loaded onto our virtual platform seamlessly.

Preparing yourpresentation
contentTitle Slide & Introduction• All videos must begin with the SIGGRAPH Asia slide template below with yoursubmission title. The template can be found in the Speaker Preparation section of theSIGGRAPH Asia 2021 web site.
• Make sure to start your video by introducing yourself with your name, affiliation, andthe title of your presentation.

Presentation Slides• IF you are using presentation slides to accompany your showcase, we welcome
PowerPoint and Keynote formats.
• All presentations should be created in a 16:9 ratio @ 1280x720 resolution• In PowerPoint, this is accomplished by selecting: Design/Slide Size: 16:9
• In Keynote: View/Show Inspector/Document/Slide size: 1280x720• Please ensure that the SIGGRAPH Asia logo is displayed on your video.
• Embedded videos are welcome. However, we will need a copy of the video file to besubmitted with the presentation. The video should not require a click to start. Inorder to achieve that, make a copy of the slide, then on the second slide, have thevideo start automatically. The best file type for video is mpeg4. These formats arealso acceptable: quicktime (.mov), prores, h.264

Presentation Slides• Please note that your presentation slides (in PDF format) and presentation video will
be made available for download to attendees. Please do not disclose material that isof confidential in nature.
• If you do not want us to load your presentation slides, please let us know.

Content• Online audiences tend to have short attention spans. For a better presentation, there areseveral guidelines that we request you adhere to while creating your slides:• We recommend using images and graphs to advance your point. Be sparing with text.
• Avoid static slides. Even the most technical data can be brought to life with animatedgraphics.
• Feel free to include any combination of slides, video of the contributor(s) (obeying all
appropriate local social distancing regulations), etc.
• Limit to three bullet points per slide and elaborate on them during your presentation.
• 20 pt font is the smallest font acceptable. Fonts are the most common problem withpresentations. Please use standard fonts when possible.

• Ensure that attendees can read all content on your slides. Make sure your self view is visible
as a floating window in the top right corner of your screen, as viewers need to see a large
view of your presentation and a smaller view of you as a speaker. You can drag the cornersof your self view window to make it bigger or smaller as needed.

Content• All of your materials must respect copyrights for all content: music, images, and videos. We cannot show
copyrighted material without permissions.
• Feel free to include any combination of slides, video of the contributor(s) (obeying all appropriate local
social distancing regulations), etc.
• SIGGRAPH Asia will not be able to provide video editing services.
• All submissions should be in good taste for an audience of varied cultures and backgrounds, andabsolutely must comply with ACM’s Anti Harassment Policy.
• While SIGGRAPH Asia does all it can to protect the intellectual property of contributors and requests
that attendees refrain from recording sessions or taking screenshots, we cannot guarantee that all
attendees will abide by our guidelines. If you have sensitivity about any of your content being sharedwithout your permission, we recommend watermarking your presentation to identify the content as yourintellectual property.
• Visit the Speaker Preparation page on the SIGGRAPH Asia 2021 web site for details(https://sa2021.siggraph.org/en/submissions/information-for-speakers) to access the slide template andtips for your presentation.

Preparing foryour video
presentation

REMINDER• SIGGRAPH Asia strongly recommends that you show yourself in the video using
instructions in this document. Showing your face throughout the presentation will be
more engaging for attendees.
• Make sure your self view is visible as attendees need to see both a view of yourpresentation and a view of you as a speaker.

Video Communication Fundamentals

Visuals

Be ConciseBe Engaging• Use compelling visuals toengage your audience.
• Good design will capture theirattention & provide anchor
points to assist in recall.

• Keep the content as concise aspossible.
• Extraneous content createsvisual clutter that prevents youraudience from latching onto
your message.
• Try to limit the amount of text
on each slide when possible.
• Please keep in mind that you
want your slide content to beeasily readable.

• Include your entire audience.
Audiences engage when they
have a personal connection to
your content & when they can
see themselves in yourexamples, demos, and photoselections.

Remember….
• That your audience is likely at home, watching you on a small screen. Sessions aremuch more intimate and on demand.
• To speak with energy & with a normal tone of voice, as if you are holding a
conversation with colleagues.
• To express your personality! Facial expressions & body language will help add impact
to your content.
• To keep your content tight, focused & avoid repeating yourself.
• To look into the camera instead of yourself on the screen & maintain eye contact tohelp in connecting digitally with others.

Technical Requirements• Laptop or computer with functioning webcam or microphone. A test of video and audio on
Zoom can be done here: https://zoom.us/test• External microphone and headphones/earphones are highly recommended. These will provide
cleaner audio as compared to your laptop’s built-in microphone and speakers. Please ensure totest that the microphone and headphones/earphones are being picked up by the laptop.
• Internet connection with a minimum upload speed of 25mpbs. The following website can beused to test your internet speed: https://www.speedtest.net/. A hardwired connection to yourmodem is best, but Wi-Fi can be boosted by sitting in the same room and close to your wirelessmodem.
• Minimize the number of devices connected to your Wi-Fi.
• Minimize the number of applications open on the computer you’re presenting from as well. This
will ensure you have enough dedicated RAM and internet bandwidth so that your video does not“freeze” while you’re speaking.
• Close out Outlook and turn off all notifications so that you aren’t disrupted during recording.

Technical Requirements• Video format: .mp4 is preferred• Frame rate: 30fps• Aspect ratio: 16:9/Widescreen• Resolution: 1920x1080 (i.e., 1080p HD)• Audio: Please try to record in a quiet room, with the highest quality microphone towhich you can get access. (We realize that this may be difficult given ongoing
restrictions on movement just do the best you can)
• Video file size: 1.8 GB or less**If you have any questions, please drop us an email at siggraph_asia@koelnmesse.com.sg.

Recommendations
Environment:
Please ensure that you are presenting in a quiet environment. Avoid noise to prevent distractions
during your presentation.
Lighting and Exposure:
Please ensure that there are no bright lights BEHIND you. Backlight makes it harder for mostcameras to focus.
Do ensure that you have sufficient (and not too much) light in front of you– A desk lamp or awindow (if it is daytime for you) will be great.
Dress Code:The best clothing choices for the camera are solids. While some patterns and prints work, it is best
to avoid checkers, plaids, and busy patterns. Business/Smart casual is recommended.

Recommendations
Camera Angle and Background:
Camera should be at eye-level height. Avoid having the camera pointing up at your chin, as per
default laptop webcams. You can use books - or an ironing board with adjustable height - to getyour camera at eye level.
For backgrounds, less is more. A cleaner background will keep your audience focused. Alternatively,
we can provide an SIGGRAPH Asia background for you to use.
Composition:
It is ideal that you occupy 1/3 of screen
space. We should see some of yourshoulders up to the top of your head.

Figure 1: Ideal Speaker-to-Screen Composition

Thank you forbeing a part of
SIGGRAPH Asia 2021!
Should you have any questions, please drop us
an email at siggraph_asia@koelnmesse.com.sg.