RESEARCHCAPTIVE CAREEDUCATIONCONSERVATIONANNOUNCEMENT OF THE TWENTY-THIRDCONGRESS OF THE
INTERNATIONAL PRIMATOLOGICAL SOCIETY
EXHIBITOR’S VERSIONSEPTEMBER 12-18, 2010
KYOTO, JAPANThe Twenty-third Congress of the International Primatological Society (IPS) will be held from September 12-18,
2010 in Kyoto, Japan. All meetings will be held at the Yoshida campus of Kyoto University. Information isavailable at the Congress website (http://www.ips2010.jp/). The opening reception will take place on theevening of Sunday, September 12, 2010. Scientific meetings will begin at 9:30 a.m. on Monday, September 13,and end on Friday, September 17. The Congress banquet will be on Friday evening.
IPS is a multidisciplinary association of approximately 1600 professionals and students whose work is focusedon nonhuman primates. In recent years, our biennial Congresses have attracted between 400 and 1600
registrants (there are currently almost 1000 registrants for the Congress in Kyoto). Our members include
veterinarians, geneticists, psychologists, physicians, neuroscientists, anthropologists, zoologists, conservation
biologists, ethologists, zoo professionals, technical personnel, and field assistants mainly from universities,NGOs, zoological gardens, field stations, sanctuaries, and research facilities throughout the world. Bothlaboratory and field scientists are active members of this society, so there is great interest in data acquisition andanalysis equipment and programs; tracking, navigation, and recording equipment; sanctuaries; databases;
conservation efforts; research and biomedical instrumentation; books, journals and other information resources;
captive enrichment devices, caging, diets, etc.
It is our hope that you will contribute to the success of our Congress by exhibiting materials from yourorganization. Exhibitors will be assigned space in the same room as the posters, Silent Auction, and arefreshment area. Attendees will be free to examine the exhibits at their leisure from Monday morning throughFriday afternoon. Exhibitors will be acknowledged in the Congress program.
If you are interested in exhibiting materials at our Congress, please fill out the exhibitor's reservation form
(enclosed) and send (mail, fax, or email) it to me, along with the appropriate fee, by June 1, 2010. If you haveadditional questions about the meeting, either now or at any time before the meeting takes place, please feel free
to contact me. Finally, if you are unable to exhibit materials at our Congress, but wish to offer support for theIPS, we ask that you consider a donation to our organization. Donors will be specially recognized in themeeting program.
EXHIBITOR INFORMATION
Exhibitor's Fees
A skirted table (180 x 90 cm) with power outlet, pamphlet stand, standing display
panel, and two chairs for most of five days (Monday morning through Friday afternoon) is $750.00 ($600.00 fornonprofit organizations). Usually, neither one- or two-day rates nor half-table rates are available, however
for this Congress, we are willing to negotiate most things with most exhibitors. Full tables will be available
for $200 per day and half-table exhibits will be accepted, but only for the full duration of the Congress ($400for for-profits or $325 for not-for-profits). The exhibitors’ space will be an auditorium dedicated for the postersand refreshment tables. Sale and exhibition of merchandise will be allowed only within the designated area andonly by individuals registered to exhibit at the Congress.
Registration Fees
See the IPS Congress registration website (http://www.ips2010.jp/registration.html) for
the fee schedule. These fees are not refundable. All exhibitors must register, and as such, are invited to theopening reception, coffee and tea break, and all scientific sessions.
Non-attending exhibitors
The non-negotiable fee is $325 for shared table space for the display ofbrochures, journals, or books (20 book maximum). The IPS Committee of Venues in Japan will set up yourdisplay and monitor it on a regular, but not continuous, basis. Books, journals, or brochures will not be returned,
but will be donated at the discretion of the IPS Exhibits Committee to the Student Prize Competitions, the SilentAuction, and/or to the libraries of the host institution in Japan.
Included with your exhibitor's fees
The number of skirted tables you request
Two chairs per table
A standing display panel per table (210 x 90 cm)
A pamphlet holder per table
A power outlet per table
Assistance with exhibit storage and setup
If you will not require any of these items, please let me know and we may be able to negotiate adiscount.
Equipment rental If you need a VCR, computer, monitor, phone line, internet connection, screen, power
adapter, etc. please contact me for rental information. To guarantee that the equipment you want to rent isavailable, contact me before June 1, 2010. Please note that some requests may be expensive to satisfy.
Set-up You may set up your display on Sunday September 12, 2010 beginning at 1 PM. Displays must becompletely dismantled by 3 PM on Friday, September 17. Exhibits may be visited from 9 AM - 7:30 PM eachfull day and during poster sessions; the exhibit area will be secure, but we recommend the removal of any
computer equipment each night.
Shipping/storage
The mode of shipment of exhibit materials is the sole responsibility of the exhibitor.
Ship your exhibit materials toKyoto University
Graduate School of ScienceKyoto, 606-8502 Japan
Attn: Prof. Masato Nakatsukasa, IPS 2010 Secretary General
Mark your packages: HOLD FOR THE CONGRESS OF THE INTERNATIONAL PRIMATOLOGICALSOCIETY SEPTEMBER 12-18, 2010.
Remember that you are shipping your materials to Japan and therefore must deal with JapaneseCustoms.
Taxes and fees
If you plan to sell merchandise at the meeting, you will need to comply with all Japaneseand local licensing laws and taxes. It is your responsibility to check with the office of the Japanese Comptrollerof Public Accounts to determine how to comply with these laws.

Accommodations
See the Accommodation Information that is included in the meeting information on theIPS Congress website (http://www.ips2010.jp/accommo.html) to plan your accommodations.
Special donations to support the IPS Congress If you are unable to exhibit materials at our Congress, butwish to offer support for IPS, we ask that you consider a donation to our organization. Registered exhibitors
may also wish to add a donation to their regular exhibitor fees. Donors will be specially recognized in themeeting program. Your support would be greatly appreciated.
I look forward to hearing from you,

Steve Schapiro, Ph.D.
Treasurer and VP for Membership, International Primatological Society
DVS
UTMDACC
650 Cool Water Dr.
Bastrop, TX 78602(512) 321-3991(512) 332-5208 (fax)sschapir@mdanderson.org

RESEARCH

CAPTIVE CAREEDUCATIONCONSERVATIONEXHIBITOR RESERVATION FORM FOR THE TWENTY-THIRD IPS CONGRESSKYOTO, JAPANSEPTEMBER 12-18, 2010
Exhibitors must reserve their exhibit space using this form. Forms may be mailed, faxed or emailed to the addresses
below. For additional information on the meeting, go to (www.ips2010.jp)
Name (as it will appear on name tag)
Address

Affiliation for name tag

Telephone

Faxe-mailExhibit Fees (non-refundable)
1. Please reserve
skirted table(s) (180 x 90 cm) at $750 per table =2. My organization is non-profit. Please reserve
skirted table(s) (180 x 90 cm) at$600 per table =3. Please reserve
skirted tables fordays at $200 per day for daily exhibits
4. Please reserve one-half of a skirted table at $400 per half-table
5.
I cannot attend, but would like to send books (maximum 20), journals, or other relevantmaterials for display on a shared table. Enclosed is the $325 fee. I understand that the books
and materials will not be returned to me.

$$
$
$

$

Briefly, my display consists of:

AMOUNT ENCLOSED: TABLE FEE $TOTAL+ SPONSOR DONATION $=$REGISTRATION AND EXHIBITION PAYMENT OPTIONS:CHECK OR MONEY ORDER (make checks payable to IPS)CREDIT CARD (Visa or Mastercard only) Card NumberExpiration date
Name on CardAuthorizing Signature
Voluntary contribution to cover credit card processing fees (4.0%)$TOTAL CHARGE TO CREDIT CARD =$Send all relevant forms and your payment to: Dr. Steve Schapiro, IPS Treasurer, Dept. of Veterinary Sciences,
UTMDACC, 650 Cool Water Dr., Bastrop, TX 78602 USA. Forms may also be faxed to: 512-332-5208 oremailed to: sschapir@mdanderson.org