Step-by-Step
Pre-recording GuideTable of contents• Title slide and Introduction• Presentation Slides• Content• Technical Requirements• Video Communication Fundamentals• Recommendations• Recording your video• Recording with Zoom
• Recording with PowerPoint• Uploading your video

Title Slide & Introduction
All videos must begin with the SIGGRAPH Asia slide template below with yoursubmission title. The template can be found in the Speaker Preparation section of theSIGGRAPH Asia 2021 web site.
Make sure to start your video by introducing yourself with your name, affiliation,and the title of your presentation.

Presentation Slides• IF you are using presentation slides to accompany your showcase, we welcome
PowerPoint and Keynote formats.
• All presentations should be created in a 16:9 ratio @ 1280x720 resolution• In PowerPoint, this is accomplished by selecting: Design/Slide Size: 16:9
• In Keynote: View/Show Inspector/Document/Slide size: 1280x720• Please ensure that the SIGGRAPH Asia logo is displayed on your video.
• Embedded videos are welcome. However, we will need a copy of the video file to besubmitted with the presentation. The video should not require a click to start. Inorder to achieve that, make a copy of the slide, then on the second slide, have thevideo start automatically. The best file type for video is mpeg4. These formats arealso acceptable: quicktime (.mov), prores, h.264

Content• Online audiences tend to have short attention spans. For a better presentation, there areseveral guidelines that we request you adhere to while creating your slides:• We recommend using images and graphs to advance your point. Be sparing with text.
• Avoid static slides. Even the most technical data can be brought to life with animatedgraphics.
• Feel free to include any combination of slides, video of the contributor(s) (obeying all
appropriate local social distancing regulations), etc.
• Limit to three bullet points per slide and elaborate on them during your presentation.
• 20 pt font is the smallest font acceptable. Fonts are the most common problem withpresentations. Please use standard fonts when possible.

• Ensure that attendees can read all content on your slides. Make sure your self view is visible
as a floating window in the top right corner of your screen, as viewers need to see a large
view of your presentation and a smaller view of you as a speaker. You can drag the cornersof your self view window to make it bigger or smaller as needed.

Content• All of your materials must respect copyrights for all content: music, images, and videos. We cannot show
copyrighted material without permissions.
• Feel free to include any combination of slides, video of the contributor(s) (obeying all appropriate local
social distancing regulations), etc.
• SIGGRAPH Asia will not be able to provide video editing services.
• All submissions should be in good taste for an audience of varied cultures and backgrounds, andabsolutely must comply with ACM’s Anti Harassment Policy.
• While SIGGRAPH Asia does all it can to protect the intellectual property of contributors and requests
that attendees refrain from recording sessions or taking screenshots, we cannot guarantee that all
attendees will abide by our guidelines. If you have sensitivity about any of your content being sharedwithout your permission, we recommend watermarking your presentation to identify the content as yourintellectual property.
• Visit the Speaker Preparation page on the SIGGRAPH Asia 2021 web site for details(https://sa2021.siggraph.org/en/submissions/information-for-speakers) to access the slide template andtips for your presentation.

Technical Requirements• Laptop or computer with functioning webcam or microphone. A test of video and audio on
Zoom can be done here: https://zoom.us/test• External microphone and headphones/earphones are highly recommended. These will provide
cleaner audio as compared to your laptop’s built-in microphone and speakers. Please ensure to test
that the microphone and headphones/earphones are being picked up by the laptop.
• Internet connection with a minimum upload speed of 25mpbs. The following website can be used
to test your internet speed: https://www.speedtest.net/. A hardwired connection to your modem isbest, but Wi-Fi can be boosted by sitting in the same room and close to your wireless modem.
• Minimize the number of devices connected to your Wi-Fi.
• Minimize the number of applications open on the computer you’re presenting from as well. Thiswill ensure you have enough dedicated RAM and internet bandwidth so that your video does not“freeze” while you’re speaking.
• Close out your other programs (e.g. Outlook, Slack, etc.) and turn off all notifications so that you
aren’t disrupted during recording.

Technical Requirements• Video format: .mp4 is preferred• Frame rate: 30fps• Aspect ratio: 16:9/Widescreen• Resolution: 1920x1080 (i.e., 1080p HD)• Audio: Please try to record in a quiet room, with the highest quality
microphone to which you have access to. (We realize that this may be difficult
given ongoing restrictions on movement, but we appreciate if you could do thebest with what you currently have.)• Video file size: 1.8 GB or less**If you have any questions, please drop us an email at siggraph_asia@koelnmesse.com.sg.

Video Communication Fundamentals

Visuals

Be Concise

Be Engaging• Use compelling visuals toengage your audience.
• Good design will capture theirattention & provide anchor
points to assist in recall.

• Keep the content as concise aspossible.
• Extraneous content createsvisual clutter that prevents youraudience from latching ontoyour message.
• Try to limit the amount of text
on each slide when possible.
• Please keep in mind that you
want your slide content to beeasily readable.

• Include your entire audience.
Audiences engage when they
have a personal connection to
your content & when they can
see themselves in yourexamples, demos, and photoselections.

Recommendations
Environment:
Please ensure that you are presenting in a quiet environment. Avoid noise to prevent distractions
during your presentation.
Lighting and Exposure:
Please ensure that there are no bright lights BEHIND you. Backlight makes it harder for mostcameras to focus.
Do ensure that you have sufficient (and not too much) light in front of you– A desk lamp or awindow (if it is daytime for you) will be great.
Dress Code:The best clothing choices for the camera are solids. While some patterns and prints work, it is best
to avoid checkers, plaids, and busy patterns. Business/Smart casual is recommended.

Recommendations
Camera Angle and Background:
Camera should be at eye-level height. Avoid having the camera pointing up at your chin, as per
default laptop webcams. You can use books - or an ironing board with adjustable height - to getyour camera at eye level.
For backgrounds, less is more. A cleaner background will keep your audience focused. Alternatively,
we can provide an SIGGRAPH Asia background for you to use.
Alternatively, you may also use the SIGGRAPH Asia backgrounds here.
Composition:
It is ideal that you occupy 1/3 of screen
space. We should see some of yourshoulders up to the top of your head.

Figure 1: Ideal Speaker-to-Screen Composition

REMINDER• SIGGRAPH Asia strongly recommends that you show yourself in the videousing instructions in this document. Showing your face throughout thepresentation will be more engaging for attendees.
• Make sure your self view is visible as attendees need to see both a view ofyour presentation and a view of you as a speaker.

Recording
your video

Recording with Zoom –Create a Zoom accountIf you don’t have a zoom account, follow these instructions to create one:
1. Go to https://zoom.us/ . Create a free Zoom account. Free accounts allow users to host meetings withup to 100 participants for up to 40 minutes at a time and create recordings locally.
2. Log in
3. Download & install the latest version of the Zoom application
4. If using a webcam not integrated into your computer, connect the camera and set it up according tothe manufacturer’s settings.
5. Open the Zoom application.
6. Go to https://zoom.us/ -->Preferences.
7. In the Video tab, select the appropriate camera (if using an integrated camera, it will likely be auto
selected for you ). In the Audio tab, test your microphone.
8. Close the Preferences window. From the Home tab of the app, click on New Meeting.

Recording with Zoom
• Start a ‘New Meeting’• Go to your ‘VideoSettings’ and select onRecording• Select the folder you
want the video to besaved in• Make sure the following
boxes are ticked:

Recording with Zoom
• When you are ready, put thepresentation in slide showmode (F5) and click on‘Share Screen’• Start recording (Alt + R or
Start recording under theMore button)• When you’re done recording,stop the recording Alt + R or
Stop recording under theMore button)• The recording will save tothe folder you selectedearlier on. You can search
your computer if it doesn’t
appear there.

Make sure your self-view is visible as a floating window in the top rightcorner of your screen, as viewers need to see both a view of yourpresentation and a view of you as a speaker.

Recording with PowerPoint• Click on the Slide Show tab, andselect ‘Record Slide Show’ ->‘Record from Beginning’• Make sure your Camera andMicrophone are enabled• When you are ready, you canstart Recording• When you are done, save yourpresentation as .mp4 or .wmv
• The video recording will besaved in your folder of choice.
Before loading it on the platform,
be sure to check the audio andvideo are in sync.

Uploading your video
All submitted videos will be subject to review & approval by SIGGRAPH Asia 2021
before being considered final. If additional edits are required to your video, you will becontacted by a SIGGRAPH Asia 2021 committee member.
Refrain from uploading your video to any other web sites or social media channels until
after SIGGRAPH Asia 2021 concludes.
Details on how to upload your video will be released in the coming weeks.

Thank you forbeing a part of
SIGGRAPH Asia 2021!
Should you have any questions, please drop us
an email at siggraph_asia@koelnmesse.com.sg.