TEC-004E
Examination Method

Appendix A
If there is any discrepancy between the Japanese version and the English version, the Japanese version prevails.

the conditioning room to stabilize the maximum size fender.

Judgement Standard

Examination method

Required

App.1№

Drawings, photos

3-1

1

Drawings, photos,
materials

3-1

2

Is the target temperature 23 (standard
temperature) ±5°C set and achieved?
Confirm the record of the conditioning room for the target【Technical standard andtemperature 23 (standard temperature) ± 5℃.
commentaries】
Is stored at a constant temperature of Confirm annual temperature data.
±15°C.【PIANC】

Annualtemperaturerecord, graph

3-1

3

Is the temperature records measured Confirm that the temperature in the conditioning room is measured
the ambient temperature within 3 m
automatically and transfer data to the server/disk automatically orfrom the fender surface continuously or manually with time record, or confirm the temperature measured
twice per day at intervals notrecord by hand writing is recorded properly as primary data and input
exceeding 10 hours. 【PIANC】
to the server /disk.

SOP(Standard
Operating
Procedure),
Temperaturerecord, phots,
drawings

3-1

4

Is the stabilizing temperature time
1.5
Confirm the method of stabilizing temperature time setting (PIANC
20X days or longer than thiscalculated time recommended by the formula or original method) and constant temperature setting time for
manufacturer (X is the rubber thickness each fender.
[m])? 【PIANC・CDIT】

SOP, stabilizingtime table

3-1

5

SOP, Record oftime andtemperature,
actual facilities

3-1

6

3-2

7

Confirm the materials showing the relationship between the recorded
or estimated maximum reaction force of the largest fender at the initial Test machine
specifications,compression and the maximum compressive loading value of theetc., catalogs,
3-2
compression test apparatus.
past performance
If there is no record of maximum reaction fender compression test,
data, records,
photos, etc.
estimate the maximum reaction force based on the past data andconfirm the estimation result.

8

Confirm the materials showing the relationship between the maximum Specifications,
Catalogs,
compression deflection of the fender and the compression stroke ofMaterials
the compression test apparatus.

3-2

9Confirm the material showing the fenders have been compressed totheir maximum deflections.

Test records,
photos3-2

10Confirm the materials showing how to determine the compression
speed and the table of the set compression speeds of each fender.
The actual compression speeds and the past records are checked on
site.

SOP, Compression
speed
3-2
table/record

11

Confirm the displacement, reaction force and time are recorded
simultaneously, and compression speed for every deflection can beshown. Check the variation of compression speed to confirm whether
the compression speed is appropriate.

SOP,
Record/statistics ofcompression
3-2
speed for eachdisplacement

12

Confirm the dimension W × L × H by the drawings of the conditioning
Is a sufficient space secured for theroom.
conditioning room(constanttemperature chamber) considering
the size of the fender, the frequency of Check the maximum size and number of fenders that can be
testing, the storage period, etc.?
accommodated in the conditioning room.

Confirm the management method, record method and the data

Is the actual time to stabilize fender
record to secure the actual time to stabilize fender temperaturetemperature longer than setting time?

Compression test apparatus to compress the maximum size fender to maximum
deflection.

(entry/exit time of conditioning room)

Is the maximum size fender in height orConfirm the size relationship between compression test apparatus andDrawings, photos
length placed on the compression
fenders by using drawing, photos, and etc.
apparatus?

Is the loading force satisfied for
maximum reaction force of fenders?

Is the stroke of compression test
apparatus sufficient to the deflectionof fenders.

In case of CV method, constant slow
speed , 0.01 to 0.3%/s, is realized.
【Technical standard andcommentaries ･ CDIT】
0.0003～0.0013m/s（2～8 cm/min.）【PIANC】

1of7

Appendix A

TEC-004E
Examination Method

Judgement Standard

Examination method

Required

App.1№

Confirm the quality assurance organization independent frommanufacturing, technology (design and development), sales, and etc.
has been established and the quality assurance manager is assigned. SOP, organization
3-3 13
Confirm the organization chart to show the department and manager chart, etc.
to manage testing, inspection, testing facilities, software and datastore.

It is preferable to use intra-net server, because login capture, accesslog management, data archive, data back-up and usage of unified
clock are required.
Fundamentals of Fraud Prevention.
If stand-alone system is adopted, confirm this system has the same
Confirm the countermeasure of system functions as above.

Validity of recorded data (no room for fraud)

infrastructure for data fraud
prevention.

Fundamentals of Fraud Prevention.
Are the data to be acquired andrecorded in the compression test
properly stored?

Are the data retention period andmethods appropriate?

SOP, Actualmachine, system
configuration
diagram, data
flow diagram

3-3

14

Passwords or biometric authentication is required to log-in to thesystem.
Confirm the system can record "system user" that is identified by log-in
capture and access log can be retention for the required period.

SOP, Actualmachine, records, 3-3access logs

15

In order to avoid time conflicts, confirm that the server's clock, whichcannot be changed by the user, is managed and utilized as acommon time when using the system.
If the server time is not set as a common time, check the time
management method and confirm that there is an equivalentfunction.

SOP,
Actual machine,
Time recording
between different
devices, etc.

3-3

16

Confirm the document that stipulates that "system users and system
usage time" must be recorded electronically and "when, by whom"
SOP, record
must be recorded on paper. These records are checked separately on
site.

3-3

17

Confirm the information to identify the fender, such as model type, size,
SOP, record
rubber grade, production number, production date user data, and etc.

3-3

18

Confirm the materials to stipulate that the primary data (displacement,
reaction force and time) shall be recorded on a server or other device SOP, Actualwithout any processing at the same time as the compression test or
machine3-3 19record, Flowchart
before the next process.
etc.
Confirm that such control is being performed with SOP and actualmachine testing.
Confirm that the primary data (displacement, reaction force, time)
recorded during the compression test are recorded with adisplacement increment of 1 mm or less, a compressive strain
increment of 1% or less, or 1 second or less.

SOP, record

3-3

20

Confirm the final performance data and curve that are obtained byprocessing primary data are recorded.

SOP, record

3-3

21

Confirm the primary data are stored in legible.

SOP, record

3-3

22

The test data retention period shall be set the duration of use toconfirm the specified quality of the products.
However, if the test data with the methods and procedure for creating
SOP
test report from test data are passed to the owner, the fendermanufacture can set the test data retention period 25 years from thedate of shipment.

3-3

23

Confirm that test data including the primary data are stored(archived) in two or more independent locations or methods, and thatat least one of them can be read at any time.
SOP, data flow
In addition, back-up that is temporary stored and overwritten for
diagram, etc.
recovering from accident, and etc. is deferent from archive that isstored in the required period without any editing or deleting.
Confirm correct data archive is conducted.

3-3

24

Confirm the archived test data including the primary data are read
only and can't be edited, overwritten or deleted in principal.

3-3

25

2of7

SOP, actualmachineAppendix A

TEC-004E
Examination Method

Judgement Standard

Examination method

Required

App.1№

Confirm the access privilege for read only is given to the quality
assurance manager who investigates archived data periodically tocheck any fraud or falsification.
And confirm that the access privileges are granted only to those who
SOP, list of accessare not related to the archived data content, such as IT managers,
rights, etc., actual 3-3 26
system managers, equipment managers, and etc., other than themachine, etc.
quality assurance manager.
Confirmed that related departments with conflicts of interest such as
manufacturing, technology (design and development), sales, and etc.
cannot access to the archived data.

Validity of recorded data (no room for fraud)

Are the access privileges to thearchived primary data appropriate?

Exceptionally, when editing or deleting archived test data, theauthority is appropriately set, such as only the quality assurance
manager (including the system manager in the case ofelectromagnetic records) can do it. Confirm that it is granted andmeasures to prevent data fraud are established.
Confirm that the history of the editing or deletion is recorded, and that
SOP, actual
the record is regularly checked by the quality assurance manager.
machine, record
If you want to be able to edit and change as well as view, it is essential
to have an audit trail that shows who did what when, check thefunction, check the check record.
We also confirmed that the data can be reconstructed.
This item does not apply if it cannot be changed even in exceptional
cases.

3-3

27

3-3

28

Confirm the actual compression test follows SOP that stipulates thedetail procedure from break-in compression to the final performancetest.
And make sure there is no room for data fraud.

SOP, test at
3-3
actual equipment

29

Confirm the level of automation of all test condition settings, such aswhether the compression speed is set automatically or in advance,
and automatic start/end.
And confirm the measured data not for automated items arerecorded properly.

SOP, actualmachine, record

3-3

30

SOP, actualmachine, record

3-3

31

SOP, Precompression
count data

3-3

32

SOP, actualmachine, record

3-3

33

SOP, actualmachine, record

3-3

34

SOP, actualmachine, photos,
output data

3-3

35

Confirm all compression test data (displacement, reaction force andtime) and performance curve of this examination can be displayed on Actual machine,
recordthe monitor and printed them out.
Confirm these data and recorded primary data must be same.

3-3

36

Confirm the access privileges to computer system for the compression
test are restricted for the dedicated operators.
Are the access privileges to computer
And confirm that the access privileges are granted only to those who
system for the compression test
are not related to the data content, such as IT managers, systemappropriate?
managers, equipment managers, etc., other than the quality
assurance manager.

Data fraud prevention.
Has all procedures been automatedfrom test starting to test report
creation?

Confirm the level of automatic for 3 times pre-compression and(Compression test)
performance test including interval time.
Break-in specimen by deflecting one
And confirm the method and recording for manual processes.
or more times to its rated deflection, or
more, as recommended by theConfirm the additional pre-compression methods. (Especially how to
manufacture. 【PIANC ･ Technicalstandard and commentaries ･ CDIT】 set the time interval and number of pre-compressions) Check the
Performance test:
statistical data of the number of pre-compressions.
Remove load from specimen andConfirm the methods to secure relaxation time of one hour or more atallow it to "recover" for at least one
23±5℃ and the past record of temperature and time.
hour. 23±15℃ 【PIANC】
one compression after "recover" for at
Confirm automatically recorded data.
least one hour. 23±5℃【TechnicalConfirm all data of the actual apparatus compression test of thisstandard and commentaries】

examination.

Confirm displacement value, reaction force, time and performance
curve can be displayed on the monitor during compression test andcan be printed them out.

3of7

SOP, actualmachineAppendix A

TEC-004E
Examination Method

Judgement Standard

Examination method

Required

Confirm the ambient temperature(23±15℃) of compression test
apparatus is measured automatically and recorded them to the
SOP, actual
server/disc with time automatically or manually.
machine, annual
Or confirm these temperature data with time that are printed or written temperatureon the paper ,and confirm these data are input and saved to therecordserver/disc as primary data.
Also confirm these within the allowable temperature range.

Data fraud prevention.
Has all procedures been automatedfrom test starting to test report
creation?
If temperature correction is required, confirm it is conducted correctly. SOP, record(Temperature of compression test)
As long as ambient temperature at theConfirm compression test could be completed within 2 hours by
test apparatus is within 23±15℃ andchecking test time record.
SOP, temperature
testing is completed within two hours.
and time record
Confirm the records for stabilizing time and temperature, when
【PIANC】

App.1

№

3-3

37

3-3

38

3-3

39

3-3

40

exceeding 2 hours.

Confirm measuring specimen surface temperature during or
before/after compression test and record them to the server/disk as
primary data.
Or confirm the paper records were correctly stored as primary data.

SOP, actualmachine, record

Validity of recorded data (no room for fraud)

The materials that explain how to perform from primary data collection SOP, actualmachine,to the test report creation without human intervention.
Hardware/softwar
3-3 41
Check the documented configuration specifications and flow charts of e configuration
hardware and software. And check the program if possible. Confirm
specifications, flow
charts, etc.
the actual process at site separately.

Data fraud prevention.
Has all procedures been automatedfrom test starting to test report
creation?
(Automatic test report creation)

Is it possible to reconstruct the final
data from archived data.

Education and monitoring of
inspectors.

If the process from the start of the test to the creation of the test reportis partially manual, confirm that the set values entered in the manual
SOP, actual
process and the details of the processing and correction applied to the machine, record
primary data be recorded as test data.

3-3

42

Confirm the pass-fail decision is made automatically.
Confirm the judgement method that absorbed energy and reaction
force satisfy the required performance is reasonable.
And confirm compression test is conducted up to maximum design
deflection and the performance curve is drawn up to maximum
design deflection.

SOP, Program
specifications,records

3-3

43

If temperature correction is required, confirm that primary data are
stored without any process and the correction history is recorded.

Record3-3

44Confirm that customer information, fender information, time,compression speed, maximum reaction force, absorbed energy,
inspector, atmosphere temperature, number of pre-compressions, and SOP, record
performance curve up to design maximum deflection are correctly
described in the test report.

3-3

45

Confirm that the format of test report can not be changed or editedby anyone(PDF, etc. with edit-prohibited settings) and is recorded withtime automatically.
And confirm the record of changing and editing.

SOP, actualmachine, record

3-3

46

Confirm that the computer program and machine for compression test
Documents andcan't be modified or changed by the organization of testing without
records such as
any permission and SOP described it.
SOP
And confirm the record of modifications and changes.

3-3

47

The quality assurance manager confirm to reconstruct the final datathat were submitted to the customers from archived data and not todetect any data fraud periodically or all data.
Confirm the record of them.

SOP, record

3-3

48

Confirm that there was no data fraud by checking that the someexamples from the past test list to compare with the primary data ofthe test and the test report.

Test List, Test
Report3-3

49

Confirm that the records were periodically checked by the Quality
Assurance Manager to ensure that archived primary data has not been SOP, record
altered, overwritten, or deleted.

3-3

50

Confirm SOP stipulates the procedure and recording of programs andmachines updating.
SOP
And confirm the information obligation to the related department andorganization.

3-3

51

Confirm SOP and training record for the inspectors.

SOP, record

3-3

52

Confirm the record of surveillancing the implementation of SOP for
inspectors.

SOP, record

3-3

53

4of7

Appendix A

Calibration for loadcell

TEC-004E
Examination Method

Judgement Standard

Examination method

Are load cells and amplifiers properly
certified?
All equipment that measures andrecords force and displacement must
be calibrated and certified to an
accuracy of ±1% according to ISO or
corresponding JIS or ASTEM
requirements. [PIANC]

App.1

№

Verify the certification that was calibrated both load cell and amplifier
at the same time.

3-4

54

Confirm that calibration value is protected by the tampering
SOP, actual
prevention measures as password lock or tampering prevention sticker. machine

3-4

55

Verify the certification of displacement meter.

3-4

56

3-4

57

4-1

58

4-1

59

RecordAre inspections, calibrations, andcertifications of other testing machines Check the list of other testing machines and measuring instruments
and measuring instruments conducted used and their inspection, calibration, and test records.
appropriately?

In order to make performance curve difficult to falsify, confirm that
Is making performance curve(deflection, reaction force and energy plots with displacement increments of 1 mm or less or compression
absorption) properly?
strain increments of 1% or less were created.

Performance curves and correction factors

Required

SOP, actualmachine, record

Break-in deflection shall be
Confirm that SOP stipulates break in must be conducted when break-in
mandatory for all fenders withcatalogue reaction rating of 100 tones conditions are satisfied, even though customer didn't requested.
SOP, recordor more to be installed on monopiles or And confirm implemented record.
pile-supported pier structures. Break-in In case of multiple fenders are conducted break-in at the same time,deflection of other fenders shall be as confirm the record of the performance data.
stipulated by customer. 【PIANC】

Are the correction coefficients(temperature coefficient, speed
coefficient) set appropriately?
【CDIT】

Confirm that temperature factors and speed factors were collectedfrom each fender model type and rubber grade.

Coefficient list,
graph

4-1

60

Confirm the specimen size and test procedures.

SOP

4-1

61

Confirm temperature factors and speed factors satisfy an empiricalequation associated with time–temperature superposition(WilliamLandel-Ferry equation). It must be smooth and continuous.

Materials, record

4-1

62

Confirm the execution record of temperature correction and speed
correction.

Record

4-1

63

4-2

64

statistics of past testing records

Statistical

Are test data managed properly?

Are there rules in place for rejecting
products?

Is it properly implemented based on
the rejected product regulations, andis the record managed?

Confirm statistics analyze like as histogram for fender model type, size materials such as
and rubber grade is conducted by the quality assurance manager who histograms,
analysis reports,
can access to the archived data.
etc.

Confirm the soundness of statistical data.
And confirm improvement is considered and implemented.

Records, analysis reports,
4-2 etc.
65

Confirm rejected product processing rules.

SOP

4-3

66

Records, root
cause analysis,recurrence
prevention

4-3

67

Check rejected product processing record and confirm that the root
cause of occurrence was scientifically analyzed, and that recurrence
prevention measures were scientifically established and improved.

5of7

Appendix A

TEC-004E
Examination Method

Judgement Standard
Confirm that the standard values of"physical properties of rubber" aresatisfied, and If those were notsatisfied, are the regulations preparedand property implemented?.

Physical property test

Accelerated aging test
Heat aging resistance:
Conforms to JIS, ASTEM or ISO.
Same sample at 70±1℃ for 96 hours

Examination method

Required

App.1№

Statistical data,
etc.

5-1

68

Confirmed that the processing method is specified when the physicalproperty test fails.
SOP, record
And confirm the records that it is processed properly and the recurrent
prevention is conducted.

5-1

69

Confirm that the forced circulation heat aging tester (longitudinal airtype) is applied according to JIS K 6257 accelerated aging test (AtA-2), Specifications,
Actual machine,with a temperature accuracy of ±1°C and a wind speed range of 0.5
Calibration
to 1.5m/s. Check the calibration certificate and check the frequency certificate, etc.
of calibration.

5-2

70

Confirm the record that heat aging is executed at 70±1℃×96+0-2 hours.
Even if the records were handwriting, confirm that the records were
SOP, actual
made in a way that conformed to the correct data consistency*5, and machine,
recordrecords were confirmed by the Quality Assurance Manager that thevalues in the final test report were consistent.

5-2

71

Test room
temperaturerecord, SOP,
dumbbell shapemeasurement
5-2
record, actual
equipment,
Data confirmation
record72

Confirm the statistical data of "rubber physical properties", and thatthose are satisfied standard values.

Tensile test for accelerated aging test
Tensile strength: 80% or more of thevalue before aging
Elongation: 80% or more of the value
before aging【Standard Specifications, PIANC,
etc.】

Confirm that the test is conducted in accordance with JIS K 6250.
Confirm the annual temperature record of the laboratory that theroom temperature should be 23 ± 2°C.
Confirm the records that the correct dumbbell shape and thickness(maximum 3 mm, difference within 2%) are realized according to JIS K
6251.
In addition, the punching die for the dumbbell is prefer to adopt therather type such as "super dumbbell", which has good dimensional
accuracy and is less likely to cause crazes.
The tester complies with JIS K 6272, and it is desirable to automaticallyrecord the load, and the accuracy is grade 1.
Elongation is measured by contact or optical method between gaugelines, and the maximum permissible error of the measuring device iswithin ±2%.
The test results are automatically recorded on the disk of the tester. In
addition, it is desirable to be able to check the monitor during the test
and print it out after the test. It is utilized as the primary data by anappropriate method.
Confirm the record that the quality assurance manager confirms thatthe values in the record and the final test report are consistent.

Durometer hardness test (type A) for
accelerated deterioration test
Hardness: Do not exceed +8 of thevalue before heating (Shore A)【Standard Specifications, PIANC,
etc.】

Confirm the test complies with JIS K 6253-3. Also, check the calibration
SOP, actual
certificate that has been calibrated correctly.
machine,Even if the records were handwriting, confirm that the records were
calibration
made in a way that conformed to the correct data consistency*5, and certificate,records were confirmed by the Quality Assurance Manager that therecordvalues in the final test report were consistent.

5-2

73

5-2

74

5-2

75

Confirmation of a physical property test transcripts issued by a testing
Confirmation of physical property test agency within the last three years.
Physical propertytranscripts issued by a testing agency, In addition, it is acceptable to use the transcripts used for the rubber
test certificate
etc.?
fender durability certificate as it is. Rubber grades are the both hardest
and softest.

5-2

76

Confirm SOP stipulates that fenders subjected to compression tests
Correct a portion of the tested product should secure the weight of burrs specified in the contract documents,and submit it to the supervisory staff.
etc., so that the cause in the event of a problem can be investigated SOP[special specifications]by analyzing the composition of the sample, and confirm the record of
implementation.

5-3

77

Ozone resistance test
Confirm that the static ozone deterioration was performed correctly at
Ozone Resistance: Conduct ozone test JIS K6259-1 50±5 pphm, 20±2% extension, 40±2°C x 72 hours.
with one of the following test criteria.
Confirm with a calibration certificate that the requirements of JIS are
JISK6259, 40℃, 20% elongation,met, and also confirm the frequency of calibration.
50pphmASTM D1171(A), 38°C
ISO1431-1, (A), 40℃, 20% elongation,
The results are recorded as detailed observation results and
SOP, actual
50pphmphotographs, and recorded as primary data*5. Also, leave a sample if machine,
No visible cracks after 72 hours
record[Standard Specifications, PIANC, etc.] possible.

6of7

Appendix A

TEC-004E
Examination Method

Judgement Standard№

Confirm the policy, etc. to prevent rationalization to data fraud is issued
by the senior manager who directs and manages the company at the
Policyhighest level, who have the authority and responsibility to allocate thecompany's resources.

6-1

78

Confirm the materials and records that senior management or theorganization/institution instructed by senior manager acted ormonitored to prevent the data fraud by the person in charge frompressure from sales, manufacturing technology or the externalorganization.

SOP, record

6-2

79

Employees shall be made aware of the importance of their role andmust be trained to understand it. Employees shall agree to follow thedata integrity policy.

SOP, record

6-4

80

The main members including quality assurance personnel are required
SOP, record
training to prevent and detect data fraud.
And confirm the training record.

6-4

81

Confirm the level of penetration of data reliability improvement among
SOP, record
employees.

6-3

82

Confirm the review of education records by the senior management.

SOP, record

6-4

83

Confirm senior management should actively discourage any
management practices that might reasonably be expected to inhibit
Can be created Open Corporate
the active and complete reporting of such issues, for example,
Culture and constructed theatmosphere that employee can speak hierarchical constraints and blame cultures.

SOP, record

6-5

84

6-5

85

Data Fraud prevention management

Are employees and personnel incharge appropriately trained in data
fraud prevention?

out immediately if a problem
happens?

Reference
Standard Specifications:Technical standard and commentaries:

PIANC:

RequiredApp.1

Is the senior manager taking action toeliminate motive or pressure andrationalization of fraud triangle?

CDIT:

Examination method

Confirm the internal reporting rules and company policies based on
the Whistleblower Protection Act.

Standard Specifications for Port and Harbor Worksby Ports and Harbors Bureau, Ministry of Land, Infrastructure, Transport and Tourism
Technical Standard and Commentaries for Port and Harbour Facilities in Japanby The Overseas Coastal area Development Institute of Japan
Guidelines for Design and Testing of Rubber Fender Systems
by Coastal Development Institute of Tecnology
Guidelines for the Design of Fenders Systems:2002
by Permanent International Association of Navigation Congresses

7of7

Appendix A