LOG TRACKING SYSTEM (LOTS)
Semilan Ripot
Revenue Manager
Sarawak Forestry Corporation
11 December 2010
International Symposium on Legally Verified Wood 2010,Tokyo, Japan

1

Briefing Outline
1

What is LOTS?

2

LOTS Distribution and Layout

3

System Architecture and Model

4

LOTS Process Flow

5

ISO Certification

6

LOTS Reports

7

Benefit of LOTS

2International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

What is LOTS ?
What is LOTS?
It is a network application designedand tailor-made in Sarawak to capture,
record and monitor:
the details of logs felled by therespective licensees or contractors
volume of logs that had been royalty
assessedthe movement of logs from one place
to another
3International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

4International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

5International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, JapanSystem Architecture and Model

LicenseeFell Tree
Tag (LPI) tolog

Application Software

Inspection

Log Spec
form/ text
file

Submit log spec

Production
Inspection

Production
Management

Submit log spec(royaltyassessment)

Royalty
Management

Submit RemovalPass (Transit)
RequestLog Tracking
Management

CentralDatabase

Databaseutilities

RemovalInspection

Spot Check
Inspection

6International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, JapanSystem Architecture and Model (Continued)
Log Production Identity (LPI) Registration

Incoming Shipment
Royalty Assessment

Removal Pass (Transit) 7
International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, JapanSystem Architecture and Model (Continued)

8International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

LOTS Process Flow
LOTS
Process

Venue

Stake-Holder & PurviewLicensee

Approval print Log
Production Identity••SFCRegionalOfficeCapture Log
Production Identity

Felling Block(Licence Area)

••
••••

•

Sarawak Forestry
Corporation (SFC)

Third Party

Apply range of LPI to be•printed.
Print Approved LPI tags at
Vendor Registered with•
Forest Department Sarawak.

Process & approverange of LPI to beprinted.
Registered therange of printed
LPI tags in log
Tracking System
LOTS ComputersMonthly
Auditing byForestDepartment
Sarawak.

Fell tree
Cut trees to logs
Scale and grade the log
Tag logs with LPI tag
Fix / hammer licensee
property mark to log.
Submit the detail of log
produce in Daily Production
Return (DPR) to SFC,
before remove it from thelicence area.
Move the captured LPI logs
to Forest Checking Station(FCS)

Check logs against
DPR anduploading its intoLOTS
Generate theLOTS reference
number for
production (eg.
SB/PO/10/7/2/1)
Completingcolumn “ Official
Use Only” of DPR

Spot checkby Forest
Department
and Internal
Audit
Departmentof Chief
Minister’sOffice,Sarawak•••International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan9LOTS Process Flow (Continued)
LOTS
ProcessVenue

Stake-Holder and Purview
LicenseeRoyalty
Assessment•Forest Checking
Station(Place ofRoyalty marking)•Prepare Log
Specification forroyaltyassessment
Layout logs tobe royalty
assessed foreasier checking
by the authority

Sarawak Forestry
Corporation (SFC)
••

•

•

or

Complete thecolumn “ Official Use
Only” of Royalty
Assessment Log
Specification.
Issue Removal Pass(royalty after physicaland LOTS
verification.
LOTS PC generated
Royalty LOTS
reference number(eg.SB/RO/10/7/2/1)
also Royalty
Marking Document
Entry Report.

Third Party••

Spot check byForest
Department andInternal Audit
Department ofChief Minister
Office, Sarawak
Yearly audit byMoodyInternationalAuditor

10International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

LOTS Process Flow (Continued)
LOTS
Process

Venue

Stake-Holder and Purview
Licensee

Application ofRemoval Pass(Transit)•Prepare log
Specificationfor Logs to beremoved.

Sarawak Forestry
Corporation (SFC)•Issue Removal
Pass (Transit)
complete with
LOTS security
number to millingor export point.

Third Party
Harwood Timber Sdn Bhd• Physically inspect logs
to be removed and issue
Endorsement Clearance
Certificate (ECC).
• Complete the column“Offical Use Only “ ofLog Specification(Transit)

11International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

LOTS Process Flow (Continued)
LOTS
Process

Venue

Incoming Shipment

Stake-Holder and Purview•
Mill or
Export Point

Licensee

Sarawak Forestry
Corporation (SFC)

Surrender
documents
attached toRemoval Pass(Transit) to
SFC office,upon reaching
the designatedpoint••

Acknowledge
receipt theconsignment byrubber stamp of
the removal
pass (Transit)
Update theLOTS system

Third Party
Harwood Timber Sdn Bhd•Physically inspect
incoming logs to mill orexport point

12International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

LOTS Process Flow (Continued)
LOTS
Process

Application ofRemoval (Transit)
for Export Logs

Venue

Stake-Holder and Purview•Export Point

Licensee

Sarawak Forestry
Corporation (SFC)

Prepare log
Specification
for Logs to beremoved. From
export point toexporter
country.

••••

Issue Removal
Pass (Transit)
complete with
LOTS security
number tovesselEg.
KU/RP/2010/07/20/0001

Third Party
Harwood Timber Sdn Bhd• Issue Export Clearance
certificate (ExCC) forlogs to be exported.
• Complete the column“Offical Use Only “ ofLog Specification(Transit)

Security NoEg.2010/07/Ffa2SA

13
International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

LOTS Process Flow (Continued)
LOTS
Process

Venue

Stake-Holder and Purview
Licensee

Application ofRemoval (Transit)
for Export Logs

Sarawak Forestry
Corporation (SFC)• Update LOTS

Third Party
Sarawak Timber Industry
Development Corporation(STIDC)•Issue export certificate(Custom Declaration form 2)•Issue clearance certificate

Vessel(End)14International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

ISO Certified Procedures

ISO 9001:2008
ISO 14001:2004
Scope: Provision of Complianceand Regulation of Sustainable
Forest management
15
International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

LOTS Reports
LOTS can generate the following reports:

Transaction Reports(13)

Administration Reports(12)

Maintenance Reports(17)

16International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

Transaction Reports
1)1) LOTS011
LOTS011 –– Daily
Daily Production
Production ReturnReturn FormForm2)2) LOTS012
LOTS012 –– Royalty
Royalty Assessment
Assessment Log
Log Specification
Specification FormForm
3)3) LOTS013
LOTS013 –– Removal
Removal Pass
Pass Listing
Listing4)4) LOTS014
LOTS014 –– Removal
Removal Pass
Pass byby Royalty
Royalty Batch
Batch Listing
Listing5)5) LOTS015
LOTS015 –– Shutout
Shutout Log
Log Specification
Specification Form
Form6)
6) LOTS016
LOTS016 –– Transgression
Transgression Log
Log Specification
Specification Form
Form7)
7) LOTS017
LOTS017 –– Production
Production Audit
Audit Batch
Batch Listing
Listing8)8) LOTS018
LOTS018 –– Royalty
Royalty Audit
Audit Batch
Batch Listing
Listing9)9) LOTS019
LOTS019 –– Removal
Removal Pass
Pass Audit
Audit Batch
Batch Listing
Listing10)10) LOTS020
LOTS020 –– Shutout
Shutout Audit
Audit Batch
Batch Listing
Listing11)11) LOTS021
LOTS021 –– Transgression
Transgression Audit
Audit Batch
Batch Listing
Listing12)12) LOTS022
LOTS022 –– Unroyalty
Unroyalty Marked
Marked LogLog13)
13) LOTS023
LOTS023 –– Royalty
Royalty Audit
Audit Batch
Batch Listing
Listing (New(New Format)
Format)17
International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

Administration Reports
1)1) LOTS001
LOTS001 –– Royalty
Royalty Marked
Marked Logs
Logs AtAt Camps
Camps ReportReport2)
2) LOTS002
LOTS002 –– Royalty
Royalty Marked
Marked Logs
Logs InIn TransitTransit
3)3) LOTS003
LOTS003 –– Logs
Logs AtAt Sawmill
Sawmill4)4) LOTS004
LOTS004 –– Logs
Logs AtAt Export
Export Point
Point5)5) LOTS005
LOTS005 –– Number
Number Of
Of Logs
Logs AtAt LogLog PondPond6)6) LOTS006
LOTS006 –– Losses
Losses AndAnd Leakages
Leakages From
From thethe SystemSystem
7)7) LOTS007
LOTS007 –– Log
Log Movement
Movement Between
Between Sections
Sections
8)8) LOTS008
LOTS008 –– Arriving
Arriving Logs
Logs9)9) LOTS009
LOTS009 –– Usage
Usage OfOf Revenue
Revenue Forms
Forms Report
Report10)10) LOTS010
LOTS010 –– Missing
Missing Logs
Logs Listing
Listing
11)11) LOTS011
LOTS011 –– RP
RP Invalid
Invalid Log
Log Listing
Listing
12)12) LOTS012
LOTS012 –– Unroyalty
Unroyalty Marked
Marked Log
Log Listing
Listing18
International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

Maintenance Reports
1)1) LOTS051
LOTS051 –– List
List OfOf Processors
Processors By
By Name/CodeName/Code2)
2) LOTS052
LOTS052 –– List
List OfOf Importing
Importing Countries
Countries By
By Name/CodeName/Code3)3) LOTS053
LOTS053 –– List
List OfOf Other
Other Destinations
Destinations By
By Name/CodeName/Code4)4) LOTS054
LOTS054 –– List
List OfOf Accounts
Accounts By
By Licensee
Licensee NameName5)5) LOTS055
LOTS055 –– List
List OfOf RFORFO ByBy Name/CodeName/Code6)6) LOTS056
LOTS056 –– List
List OfOf Exporters
Exporters By
By Name/CodeName/Code7)7) LOTS057
LOTS057 –– List
List OfOf Licensees
Licensees By
By Name/CodeName/Code8)
Name && Acc.No
Acc.No8) LOTS058
LOTS058 –– List
List OfOf Camps
Camps By
By Licensee
Licensee Name9)9) LOTS059
LOTS059 –– List
List OfOf Contractors
Contractors
10)10) LOTS060
LOTS060 –– List
List OfOf DFOs
DFOs By
By Name/CodeName/Code11)11) LOTS061
LOTS061 –– List
List OfOf LogLog Ponds
Ponds By
By Owners’
Owners’ NameName12)12) LOTS062
LOTS062 –– List
List OfOf SpeciesSpecies By
By Type,Type, Name
Name CodeCode For
For Specific
Specific TypeType13)
13) LOTS063
LOTS063 –– List
List OfOf Transport
Transport By
By Type,Type, Name
Name ForFor Specific
Specific TypeType14)14) LOTS064
LOTS064 –– List
List OfOf Areas
Areas By
By NameName15)15) LOTS065
LOTS065 –– List
List OfOf PECs
PECs
16)
Of Assigned
Assigned LPI
LPI ByBy Number
Number16) LOTS066
LOTS066 –– List
List Of17)
17) LOTS067
LOTS067 –– List
List OfOf Unused
Unused LPI
LPI ByBy Number
NumberInternational Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan19

Benefits of LOTS
1. Traceability ofIndividual log toCoupe, Block,
Licence Area
through LPI

2. Real-timeverification of origin(legality) against
central database

3. Detection of
4. Common platform
for all regions andagencies concerned tocarry out monitoring,auditing andenforcement
functionstag duplication andfalse declarations

5. Expedited andImproved collectionof royalties due tothe government
20International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan

THANK YOU
21International Symposium on Legally Verified Wood 2010, 10 - 11 December 2010, Tokyo, Japan