TEC-001 E
The implementation procedures

April. 1st. 2023

The implementation procedures for Examination andCertification of Rubber Fenders Test Environment
Specialist Center Of Port and airport Engineering

SCOPE
3-3-1, Kasumigaseki, Chiyoda-ku, Tokyo
100-0013, Japan

If there is any discrepancy between the Japanese version and the English version,
the Japanese version prevails.
(Objective)
Article 1 These procedures that are provided by Specialist Center Of Port and airport
Engineering (hereinafter referred to as the "SCOPE") would apply to the certification
program of Rubber fenders test environment (hereinafter referred to as "the testenvironment certification").
The objective is to ensure the quality of the construction materials (hereinafterreferred to as "the materials") used in construction work by conducting appropriate
examinations and certifications of the test environment.
(Scope of application)
Article 2 The test environment certification confirms the proper measures to prevent
fraudulent or falsification in static compression test apparatus or data and theappropriate data management of static compression test records. However, even
if SCOPE certifies the test environment, the compression tests and physical property
tests of fenders and the receiving inspections at construction sites must beconducted based on the contract of each customer.
(Subject of test environment)
Article 3 The subject of the test environment certification shall be a testenvironment in which compression performance tests are conducted for "solidtype*1 rubber fenders" used in port facilities (quays, piers, etc.). In addition, thetarget of the test environment certification may be added as needed.
*1: The type of fender that the rubber materials absorb the energy.

1 of 7

TEC-001 E
The implementation procedures(Examination items)
Article 4 The test environment certification examines the following items.
1) Static compression test apparatus
a. Operation-related documents such as standard operating procedures.
b. Software and hardware specifications and certification documents.
c. Data fraud prevention documents
d. Capacity and soundness of constant temperature facilities,
compression testing apparatus, measuring instruments, computersystems, and etc.
2) Static compression test record
Verification of the management status and soundness of test records.
3) Physical property test
Compliance of testing machines and test methods with JIS.
(Application for examination and certification)
Article 5 The applicant of “Examination and Certification of the Test Environment”(hereinafter referred to as "Examination and Certification") shall apply to the SCOPE
with the necessary documents (Appendix 1) separately specified in the“Examination and Certification of Rubber Fenders test environment (New)Application Form" (Form 1).
2.

When applying under the preceding paragraph, the following items must besatisfied.
1) The applicant for Examination and Certification must be the manufacturer ofrubber fenders.
2) If a part of manufacturing is outsourced, the name of the consignment
manufacturing company and plant should be indicated.
3) The application documents would be written in Japanese, and the contentsof the materials could be explained in Japanese. In addition, it does not
require significant effort, time, and expense to confirm the contents.
4) False applications are not allowed.
(Confirmation of necessary information)
Article 6 After receiving the application documents in the preceding Article, SCOPE shallconfirm to the applicant the necessary matters for Examination and Certification.
2. SCOPE may request the applicant to submit additional materials that it deems
necessary during the confirmation described in the preceding paragraph.
2 of 7

TEC-001 E
The implementation procedures(Reception and Examination Fees)
Article 7 After confirming the necessary matters in the preceding Article, SCOPE shall accept
the application and send the "Rubber Fender Testing Environmental Examination andCertification (New) Application Acceptance Form" (Form 2) to the applicant.
2. After receiving the Form 2 in the preceding paragraph, the applicant shall promptly pay
Examination and Certification fee in the manner prescribed by SCOPE.
3. Examination and Certification fee shall be JPY 500,000 (excluding tax). However, the testapparatuses per application shall be in the same factory or on the same site, and themaximum number of compression test apparatuses shall be three.
4. All expenses related to matters necessary in the examination process shall be borne by theapplicant.
(Establishment of the Standards Committee for the Examination and Certification ofRubber Fenders test environment)
Article 8 SCOPE shall establish the Standards Committee for the Examination andCertification of Rubber Fenders test environment (hereinafter referred to as the"Standards Committee") for Examination and Certification. The important matters in
the operation of this project and the " Examination Standards for Rubber Fender
Testing Environment Certification" (hereinafter referred toas"ExaminationStandards") shall be deliberate in Standards Committee. The rules of Standards
Committee shall be stipulated separately.
2. To examine and certify the test environment, the Rubber Fenders Test
Environmental Certification Committee (hereinafter referred to as the "Certification
Committee") shall be established and examined. However, the provisions of theCertification Committee shall be approved by Standards Committee.
(Method of Examination and Certification)
Article 9 SCOPE shall hold the meeting of Certification Committee and conduct
examination and certification based on the examination criteria separately
stipulated based on the materials submitted by the Applicant pursuant to theprovisions of Article 5 and the confirmation items obtained from the Applicant
pursuant to Article 6.
2. On-site inspection of the test environment must be conducted, and tests using
actual apparatus shall be conducted to confirm that the test is being carried out
appropriately. However, the expenses related to the inspection shall be borne by the3 of 7

TEC-001 E
The implementation procedures

applicant.
3. Examine the recorded test data to ensure that the test data is recorded andmanaged correctly.
4. In principle, the period required for Examination and Certification shall be threemonths after accepted the application in accordance with the provisions of Article
7. In addition, if it is necessary to submit additional materials, conduct compression
tests, or conduct additional confirmation tests pursuant to the following article, inprinciple, it becomes three months from the time when the results are accepted asadditional materials for application materials.
5. If it is necessary to hold Certification Committee meeting, in principle, it shall beheld every quarter of the year.
(Addition of materials)
Article 10 In the process of examination the test environment certification, SCOPE
can request the applicant to submit new materials or conduct additional
compression tests as necessary.
2. If it is deemed necessary to conduct a confirmation test in relation to thepreceding paragraph, an additional confirmation test shall be conducted at theinspection institution specified by SCOPE at the expense of the applicant.
(Issuance Certificate or notification)
Article 11 Upon completion of the examination, SCOPE shall promptly create "RubberFender Test Environmental Certificate" (Form 3) (hereinafter referred to as the "Form3"). and shall be issued to the applicant. If the results of the examination are
unsuccessful, SCOPE shall notify the applicant of the reason.
(Certificate validity period)
Article 12 The validity period of Form 3 is three years from the date of issuance.
(Renew Certificate)
Article 13 A person who applies for renewal of a certificate shall apply for the"Examination and Certification of Rubber Fenders Test Environment (Renewal)
Application Form" (Form 4) at least three months before the expiration date, together
with the necessary materials specified separately (Appendix 1).
2. When accepting an application pursuant to the preceding paragraph, SCOPE
can request the implementation of a hearing and the submission of additional
4 of 7

TEC-001 E
The implementation proceduresmaterials as necessary.
3. After confirming the necessary documents in the preceding paragraph, SCOPE
shall accept the application and send the " Examination and Certification of Rubber
Fenders test environment (New/Renew) Application Acceptant Form " (Form 2) to theapplicant.
4. After receiving the acceptance form set forth in the preceding paragraph, theapplicant shall promptly pay Examination and Certification costs to SCOPE.
The payment shall be made in the manner prescribed by the cost of examinationand certification related to renewal is 200,000 yen (tax excludes).
5. In the renewal audit, the test environment shall be inspected and tested using anactual apparatus to confirm that it is being conducted appropriately. However, theexpenses related to the inspection shall be borne by the applicant.
6. Upon completion of the examination related to renewal, SCOPE shall promptly
prepare a certificate and issue it to the applicant. If the results of the examination
are unsuccessful, SCOPE shall notify the applicant of the reason.
7. The validity period of the certificate approved for renewal shall be three years fromthe date of issuance. However, if the examination and certification is not completed
by the expiration date due to the circumstances of the certification committee
meeting, the expiration date may be extended, and a new certificate with anextended expiration date (extension certificate) shall be issued.
(Modification of test facilities, etc.)
Article 14: In the event of modification or renewal of test facilities or software that
may affect the examination, the application for renewal shall be made inaccordance with the preceding article by submitting the "Application for
Examination and Certification Renewal of Rubber Fenders Testing Environment" (Form4) with the necessary materials.
2. The required materials in the preceding paragraph shall be as follows:
1) Materials showing the details of modifications or updates to test facilities andsoftware2) In the case of revision of the JIS standard regarding testing machines andtest methods, materials showing the revised parts and their contents
3. When accepting an application pursuant to Paragraph 1, SCOPE can request theimplementation of a hearing and the submission of additional materials as necessary.
4. If the test environment has been approved to be renewed due to the change inthe contents stipulated in Paragraph 1, the examination certificate (Form -3) will be
5 of 7

TEC-001 E
The implementation proceduresreissued.
(Withdrawal of application)
Article 15: The applicant can change the contents of the application other than thepreceding article or withdraw the application during the examination andcertification. In this case, the expenses shall be settled after consultation between
the Applicant and SCOPE.
(Certificate invalid)
Article 16: SCOPE shall invalidate the certificate if any of the following matters arefound.
1) When the applicant requests that the certificate be invalidated.
2) When the applicant receives certification by false application or otherfraudulent means.
3) If the contents of the certificate no longer conform due to modification or
renewal of test equipment or software, the issuance of the certificate shallbe suspended. In addition, if the renewal application is not made within theexpiration date of the certificate.
2. If the provisions of the preceding paragraph is applied, the Applicant shallimmediately take necessary measures at the request of SCOPE.
(Defect liability for compensation, etc.)
Article 17: SCOPE shall not be liable for compensation due to defects, and etc. in thetest environment of rubber fenders.
(Publication)
Article 18: SCOPE shall publicize the test environment (applicant, manufacturingplant, static compression test facility) for which a certificate has been issued, forexample, in periodicals published by the SCOPE and on its Internet homepage, inorder to help ensure appropriate use in future construction projects.
2. SCOPE will publicize on its website those items that fall under Article 16, Paragraph
1.
(Change of information on the certificate)
Article 19: If there is a change in the information stated on the certificate, theapplicant shall apply with the necessary materials in the "Notification of Rubber
6 of 7

TEC-001 E
The implementation procedures

Fender Test Environment Certificate Change" (Form 5).
2. The required materials in the preceding paragraph shall be as follows:
1) In the case of a change in the applicant's company name, etc., thedocuments certifying the change
3. When accepting an application pursuant to Paragraph 1, SCOPE can request theimplementation of a hearing and the submission of additional materials as necessary.
4. SCOPE shall check the submitted changes and, in the case of minor changes inthe name, etc., SCOPE can change the information stated on the certificate.
(Expenses required to change the information stated on the certificate)
Article 20: After confirming the necessary matters in the preceding article, SCOPEshall accept the change notification and send the " Acceptance of Rubber Fender
Test Environmental Certificate Change Notification Form" (Form 6) to the applicant.
The expenses required to change the contents of the certificate shall be determined
separately by SCOPE in consideration of the changes.
2. The applicant for a change of content shall promptly pay the expenses stipulated
in the preceding paragraph in the manner prescribed by SCOPE.
(Change of Procedures)
Article 21: Changes to these procedures shall be conducted by the President ofSCOPE after deliberation by Standards Committee.
(Other)
Article 22: In addition to what is stipulated in these procedures, necessary matters
may be determined by the President of SCOPE.

Supplementary Provisions:
These procedures shall be implemented from April 1st, 2023.

7 of 7