Coupa |Supplier
Quick Reference GuideeAuction

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WelcomeSupplier Quick Reference Guide for Coupa | Content
Getting you on the roadGet familiar with our Coupa project and eAuction types

Click here

Getting yourself set-up
Read more about how login to Coupa

Participating in the eAuction
Get familiar how to participate in an eAuction

English Reverse Auction
Find more information on how you can enter bids in a English Reverse Auction

Dutch Reverse Auction
Find more information on how you can enter bids in a Dutch Reverse Auction

Japanese Reverse Auction
Find more information on how you can enter bids in a Japanese Reverse Auction
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At a glance

Getting you on the road

Exciting news for
NPM Purchasing*
Starting November 4th Schaeffler will launch a new NPM
Purchasing Platform (Coupa) with the aim for Purchasing
to become more customer centric and user friendly inline with efficiently working together with their businesscounterparts. We strive for:• Intuitive and state-of-the-art system for requestor
and purchaser• High potential for self-service• Real-time tracking of supplier activities in Coupa• Global standards and aligned processes• Efficiency and effectiveness in decisions based ontransparency & data

Coupa –working on one global platform
As a supplier you will find all the relevant information
and access all necessary documents within one place.
This will enable you to bid and interact with
Schaeffler more effectively.

* Non Production Material = Indirect materials or indirect requirements include all goods and services that are
required for the ongoing operation of a company but are not a direct component of the end products.

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Different Auction Types

Definition of auction types
Englishreverseauction

Similar to the classic reverse auction except that there is an obligation for a supplier to take the lead – each bid must be lower
than the current lowest bid. The auction ends when the leading bid remains unbeaten for a specified of time. Both this andthe classic auction tend to work well where there are a larger number of suppliers bidding – the suppliers can see other bids
and this creates a more competitive environment than providing quotes and negotiating in isolation.

Dutch
reverseauction

The buyer sets a low starting bid and at pre-determined intervals the price increases until one supplier accepts that price.
There is less transparency in this type of auction as a supplier cannot see the number of competitors or any activity until thefirst bid is placed and the auction ends.
This type of event can work well where there are less suppliers (as there is no knowledge or visibility of what others are doing
and therefore no pressure on moving with the pack) and also where a quick event is required (as it ends after the first bid).

Japanesereverseauction

A Japanese auction is a version of a clock auction. In the buying setting, the price starts high and is decreased by a preset
amount over time. Each participant has to accept the call-out price in each step, otherwise they are out. The last participant
to bid wins the item.

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Participating in eAuctions

Getting yourself set-up

Once you have been asked to participate in aneAuction you will receive an invitation via EMail.

The E-Mail will contain the Link to sign in intothe system.
To continue please click on the link andproceed with the following steps.

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Click Link

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Participating in eAuctions

Getting yourself set-up

1
1 Please log-in with your username andselected password

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Participating in eAuctions

Participating in the eAuction

You will be taken to the Schaeffler Coupa page
where you will see the events you are asked
to bid on via eAuction.

1 Please click on the event to continue

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Participating in eAuctions

Participating in the eAuction

Now you are on the event page.

1 In the top right corner you will see how long1

the event will be open

Event time

2 Depending on the event you might be asked
to accept Terms & Conditions

3 Please note:
Only after accepting the Terms & Conditions
are sent to event owner you are able toparticipate in the eAuction
AcceptCoupa @ Schaeffler | Guide for Supplier

2All rights reserved to Schaeffler Technologies AG & Co. KG, in particular in caseof grant of an IP right.

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Participating in eAuctions

Participating in the eAuction

1After accepting the Terms & Conditions pleaseclick on “Enter Response” to continue to view
event details. This will allow you to participate
in the eAuction.

Click to enter bid

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Participating in eAuctions

Participating in a English Reverse Auction

Now you will be able to enter your bids. If youhave participated in the RfQ before, you will see
your entered bids as starting price.

Please enter your price and click “Submit Bids”.

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Participating in eAuctions

Participating in a English Reverse Auction

After you have entered your bid you can see
your rank within the eAuction.
You can re-submit bids as long as the eAuction isstill running. Please check the BiddingCountdown.

Three options exist regarding which information
about the rank/ best price.
Depending on the eAuction setting your view willvary.
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Participating in eAuctions

Participating in a English Reverse Auction

Please complete

After you have entered your bid, please fill inthe questionnaire. All fields marked with * aremandatory.

Please note: the questionnaire may varydepending on the eAuction.
Once you have filled all your information
click “Submit Response”.

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Participating in eAuctions

Participating in a Dutch Reverse Auction•

In the My Responses page, you see the list of items, theexpected quantity, the changing call-out price (current bidprice) and the resulting cost for each item as well as the total
cost of all items at the current interval.

•You also see a clock indicating time to next change of the price,
the time between price changes is stated in the EventInformation & Bidding Rules section in the Event Info page.

•By clicking the Accept bid button at the bottom right in theItems and Lots section, you accept the total cost and theauction is ended.

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Participating in eAuctions

Participating in a Dutch Reverse Auction

If you would like to accept the bid at this price:
Please click “Accept bid” and then “Submit”.

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Participating in eAuctions

Participating in a Dutch Reverse Auction

Once you have submitted your bid the system
will show you that you have won the eAuction.

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Participating in eAuctions

Participating in a Japanese Reverse Auction
As soon as the bidding phase starts, the clock starts ticking andthe start prices are changed as established in the item
specifications.
You will see the list of items, the expected quantity, the changing
call-out price, and the resulting total cost for each item as well as
the total cost of all items at the current interval.
You also see a clock indicating time to next change of the price,
the time between price changes is stated in the Event
Information & Bidding Rules section in the Event info page.

Each participant has to accept the total cost at each step. By
clicking the Agree to Price button, you accept the total cost andremains active in the auction. Not accepting, closes the auctionfor you.

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16Participating in eAuctions

Thank you!

Thank you for participating in our eAuction.
Schaeffler will get back to you as soon withmore details.

In case of any specific information related to your eAuction, pleasecheck the FAQ page on the Coupa Supplier Portal or the Schaeffler
Supplier Portal. If you still have further questions reach out theSchaeffler event owner through the Coupa messaging function.
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