Presentation Guideline

2021.11.25

Milestone
A week before

The secretariat will send you Zoom meeting URL
for pre-meeting and Zoom Webinar panelist URL
for symposium.
or 1 weekYour e-mail address
Name,*If you couldn’t find thismail, Please check yourspam or junk mail folder
as your email filteringsystem may havemiscategorized our email.

Zoom Webinar panelist URL

Zoom Pre-meeting URL

A day before

30 minutes
before your session

The secretariat will send you Zoom meeting URL
for pre-meeting and Zoom Webinar panelist URL
for symposium again.
Please enter the Zoom meeting URL forpre-meeting. All sessions use same meeting URL.
*Please note that the pre-meeting time is not 30 minute
before your presentation but the session which yourpresentation is included.

<Pre-meeting URL>
https://us06web.zoom.us/j/85838690013?pwd=MzJjb3da
ZE1NYVA2U3lyVlk0R3luUT09
Meeting ID: 858 3869 0013
Passcode: Qi211207

5 minutes
before your session

Please move to Zoom webinar panelist URL withmute and video off.
2

Presentation Tips•

Your presentation must be prepared in PowerPoint orKeynote.

•The preferred page set-up is landscape orientation andaspect is 16:9•

Use simple (Arial, Calibri) and large (14+) fonts.

•Please be sure the video includes the title of the paper
and the names of the authors on first slide.

•

Use a place as quiet as possible.

•Avoid areas that have echo or bad acoustics•

A good microphone close to mouth. Avoid, if possible,
using default built-in microphone on computer.

•

The video, audio, and animations in the presentation
slides may have a time lag or frame drop depending on
the Internet environment of the audience.

•Recommend a wired Internet connection. An unstable
Internet connection will cause poor image quality,intermittent video/audio, and may affect the overall
audience experience.

3

Installing the Zoom app
People who have already installed Zoom app,please skip to page 6.
① The Installer is available on the official website(https://zoom.us/).
Click Download at the bottom of the homepage.

② Access the page above and download the app from Meeting
Client.

4

Installing the Zoom app③ Start the downloaded installer. Installation begins and willcomplete shortly.

④ Click Sign in.

⑤ Register your email address(Sign up free)⑥ An email will be sent to your email address toconfirm activation. Click Activate Account.

⑦ Enter your login information and go to settings.
*Skip the Invite Your Colleagues page.

Once the Zoom update is installed, please restart your PC.
5Update zoom app to the latestversion*People who start from page2 can skip this page① Sigh in to Zoom app.

③ Click on “Check for Updates.

② Click on the icon located in the upperright corner④ If an update is available,
click on Update

Once the Zoom update is installed, please restart your PC.
6

Prepare settings to join a presentation
meeting
Before joining to the Zoom,
sign in to Zoom and test the video and audio.

We recommend using a headset microphone① Sigh in to Zoom app.

② Click the settings (gear) icon.

③ Change the video settings←Check this box

Check this box→

*If you are using an external webcam, select the camera and change the setting. 7

Prepare settings to join a presentation
meeting④ Check the audio settings.

*Click Test speaker to check that you can hear the audio properly.
*Click Test Mic to check that your microphone is working properly, and you can hear
your voice.
*Unclick the box Automatically adjust the microphone volume.
*Select low at Suppress background noise.

8Join Pre-meeting① Please find the e-mail from Secretariat which will be sent aweek and a day before the symposium
or 1 weekYour e-mail address
Name,Zoom Webinar panelist URL

Zoom Pre-meeting URL② Copy the URL and paste it on your browser or open Zoom appand enter the Meeting ID and Passcode.
③ When your browser starts up,
Click “Open URL Zoom Launcher”④ Just after you enter the Zoom,
click “Join With Computer Audio”

Join Zoom webinar as a panelist① After the pre-meeting, find this mail again.
or 1 weekYour e-mail address
Name,

Zoom Webinar panelist URL

Zoom Pre-meeting URL② Click “Click Here to Join”.

③ When your browser starts up,
Click “Open URL Zoom Launcher”④ Just after you enter the Zoom,
click “Join With Computer Audio”

10Join Zoom webinar as a panelist① Screen Operation

Unmute/mute your microphone

Turn on/off video of yourselfView participants

Chat*If you have any questions during
the session, please chat tosecretariat directly.

Share your screen
Leave the meeting*Do not click on this button
until the end of session② Q&A Operation②Please click Open
①Click on
the Q&A icon

③Reads Question and ask presenters*Please do not click on
11“Answer Live” and “Type Answer”

Contact information■Secretariat of Quantum Innovation 2021
Email:quantum2021@convention.co.jp
weekdays: 10:00-17:00(GMT+9）