WHAT IS UNITE▪ MONEY FOR RECREATIONAL ACTIVITIES – events must be recreation/cohesion focused
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APF: Activity - $13.50 per person▪ Rental Equipment (no purchases)▪ Activity Admission▪ Pavilion/Campsite Rental▪ Supplies (tin foil, plates, cups, charcoal, etc.)▪ Commissary Surcharge (5% on food)▪

NAF: Food - $5.00 per person▪ Food and non-alcoholic beverages▪ Examples: Subway, Commissary, Strikers
Café, E’Club Catering

Both funds do not need to be used for a Unite event. Can have an APF-funded event with no food
NAF funds must be used directly in conjunction with an approved Unite event▪ Unite funds do not need to pay for the activity but there needs to be a recreational/team-building aspect to theevent▪ Track-and-Field event (free) – sandwich platter and Gatorades/waters bought with Unite
Cannot combine APF and NAF funds – separate pots of money
Any event exceeding the Unite allocation, remainder will be paid by unit (Booster Club or Private Funds)
Best to request max allocation and any unused funds will go back into unit pot of funds

TYPES OF RECREATIONPHYSICALMENTALRELAXATIONCULTURALOUTDOORSARTS &CRAFTS

sportsadrenaline
fitness
amusement
centers

scavenger hunttrivia/strategy
games
puzzles
escape roomyoga
pedicurescrafting
moviescookingclasseshistoricalseasonal

camping
hiking
SUPs/kayaks
ferry trips
paintballgolf

woodworking
figurinemakingglass-blowing
painting
ceramics

UNITE INFORMATION▪ Unite funds are distributed based on unit personnel numbers▪ Example: Unit with 186 personnel receives $2,511.00 in APF funds and $930.00 in NAF funds to use for the year
▪ Unite does not reimburse, all payments must be made by the C3▪ Unite funding is available to those assigned to Kadena:▪ Active Duty (USAF/USSF)▪ Civilians: APF, NAF, IHA, MLC (local nationals)▪ AF Reserve and Guard units▪ TDY units using home station funds▪ Family members (if invited to participate)▪ Unite events involving family should be family-friendly not family-focused▪ Units do not receive funds for dependents, so funding would come from AD/Civilian allocation▪ Contractors do not receive funding (they can still participate but would pay their own way)
▪ Events do not need to be held during duty hours▪ Events can be on any military installation and off-base▪ Must be inclusive to all eligible members, cannot be divided based on rank, pay grade, age, race, gender, or religion

UNITE TIMELINE▪ Unite is Calendar Year NOT Fiscal Year
▪ End of January: funds allocated to units▪ End of January – September 30: your unit funds
are yours to use▪ October 01: all unit unused/non-committed
funds are consolidated and available for use byany unit ready to execute▪ November 29: last submissions for event
requests▪ dependent on Unite remaining balance▪ December 31: last date an event can be held
▪ NO holiday parties

MONEY TO UNITS▪

On-base activities – i.e. ODR, Marina,Bowling, Torii ODR, White Beach, etc. makesure you let them know it is a Unite event,so they reserve it under my account.

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Best to contact the activities first, to makesure they have availability for your event
before finalizing request.

AUTHORIZED UNITE EVENTS
Equipment & Facility Rentals(APF)••••••••••••••

Outdoor Recreation Rentals
Facility Rental like park or
beach pavilions, roomrentals, etc.
DJ’s and DJ Equipment
Food Service Equipment
Swimming Pool
Boats & Jet Skis
SUPs/Kayaks
Go-Karting/Street Karting
Attraction admissions
Tent and site rental
Transportation w/driver(ITT/ODR only)
Waterparks
Amusement parks
Movies (AAFES Theater orother location)

Expendable Supply Purchases
(APF)

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Disposable food prep andservice items (paper plates,napkins, cups, plastic
utensils, charcoal, foil, foilpans etc.
Cardboard and Tape (Builda-boat)
Crafting Kits & Supplies
Surcharge on Foodpurchases
Catering service fees
10% of total event cost
towards decorations
Sandcastle Building
Holiday events: Pumpkin
Carving, Trunk Decorating,Gingerbread kits

Existing Program or Activity Fees(APF)

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Bowling lane and shoerentals
Arts & Crafts instructionalclasses
Outdoor Recreation trips,
tours, and workshops
Golf green fees and driving
range fees
ITT trips & tours
Off-base instructionalclasses (cooking class, glassblowing, yoga, deep-seafishing)
Ferry tickets to reachactivity or event location
Full work center pedi’s
Okuma pick-2
HikingFood & Beverage Options
(NAF)

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•All food facilities on baseincluding BX foodcourt/stand alones
DIY Commissary shopping
Food operations from otherbases
Local businesses that accept
split payments
FSS food trucks
Club catering

Transferring funds between
squadrons

UNAUTHORIZED UNITE EVENTSSquadron
Training / Meetings
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Commander’s Calls
Hail & Farewells
Promotions
Retirements
Off-Sites
Trainings
Anything military training
related in any wayDining In / Out
Meal Only Events••••Formal or Informal
Combat Dining In / OutLuncheons
Cookouts or any food &beverage event NOT
connected to an approved
Unite event.

Combined with other
APF or NAF Funding(double-dipping)
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•Lodging••

Any type of temporary
accommodations*Camping okay•

Other activity resiliency
funds (chapel, True North,P2, etc)
FSS Bucks
Other R4R Components
Private Org/Booster Club
funds are OKAY andencouraged if available*Out of pocket okay

Concerts, Theater EventsEntertainment Venues

Considered individual•spectator events and as such
do not involve team-building
or unit cohesion

Conventions or Exhibitions(Comicon, Anime etc)

Base-WideSpecial Events••••Japan Day
AmericaFest
Tinsel Town
Special Olympics

Paid Entertainment /Rentals••••

Port-o-lets
Trash services
Cleaning fees
Late or Damage fees ofrentals

UNAUTHORIZED UNITE EVENTSHoliday Parties, end of year
events, balls, & banquet•••••Christmas Parties
New Year Parties
Service Balls
Award Events
Open Banquets

Alcoholic Beverages••Cannot be used to purchase
any type of alcoholic
beverage*Does not prohibit alcoholat an event, Unite can’t payfor itGambling••••••

Bingo
RafflesLotteries
SlotsPachinko
Any Games of Chance

Purchase of any of thefollowing items
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•PrizesGiveaway Items
Promotional Items
Personalized Items
Fundraising Items
Awards/trophies
Going Away Gifts
PPE of any type
HAZMAT Items
Equipment/items to donate
to charities

FOOD OPTION EXAMPLES
Food can be purchased from any location!
Only limitations are off-base conversion and split purchases.

Combine all your foodmoney for shopping atthe commissary.
Sandwich platter, veggie
and fruit tray options.

Grab pizzas from any
restaurant: Unite
Discount at Strikers Café(Bowling Alley) $10 perpizza

Sandwich Platter – cutsandwiches into 1/3 or ¼for individual sizes.
Toppings andcondiments on the side.
Olympic Mall Subway orCommissary.

Club catering – combine$5 per person (orderhere for Banyan TreePizza)

UNITE WHILE TDY/DEPLOYED▪

Please understand additional time to coordinate is required and some locations may not be possible.
▪ 889 form now required for government card purchases▪ Phone payments will need to be coordinated – if no C3 in the area▪

Contact your homebase C3 BEFORE YOU GO if possible, so they can link you with the destination C3 to assist withyour planning (contacts/deals, etc)
On arrival at destination, contact/meet with the local C3 to discuss/finalize plans
Funds will be utilized from homebase allocation – must work with homebase C3 to know funding availability
Local C3 will assist with planning the event and paying. All forms will be completed with local C3
If multi unit/base event, the funds will need to come from each unit/base allocation

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REQUEST FORM
Unite POC - list UNIT POC
Event POC may be different than Unite POC
List who is running event and will be at event
List TOTAL expected including family members. Also
indicate family only total
Describe event activities – nature of event

Be Specific: List all items to be paid for by quantity andcost + FROM WHERE
Food Generalized: Describe your food plans, and fromwhere. Do not price out each item, just list major items(brats, burgers, buns, sides, drinks from commissary)Once approved and signed by C3, route for CC signature
or appointed designee

REQUEST EXAMPLE
Funding Allocation Examples:
APF (Activity) • NAF (Food)
Event with 20 people:
APF: $270.00 • NAF: $100.00
Event with 35 people:
APF: $472.50 • NAF: $175.00
Event with 50 people:
APF: $675.00 • NAF: $250.00
Event with 75 people:
APF: $1,012.50 • NAF: $375.00

REQUEST FORM - NO

Need breakdown:
20 lanes/2 hours x $24 = $480.00
78 shoes x $2.50 = $195.00

From where?

Need breakdown:
Bouncy House $100
Yard Games (cornhole, laddergolf, disc jam) $55
Sumo Suits $100
Supplies (coolers, tables, chairs) $100

Need breakdown & from where:
From commissary: burgers, brats, meats,buns, sides, condiments/seasoning, snacks,drinks, desserts

MANDATORY POC FORM
POC Agreement must be completed by the Event
POC and submitted with the Request Form.

AAR – AFTER ACTION REPORT• Complete and return NO LATER THAN 3
BUSINESS DAYS AFTER YOUR EVENT.
• Listen to your team during yourevent to provide honest and fulfillingfeedback.
• Need AAR to close out your event and forthe base to get reimbursed!
• SEND PICTURES via email, text message orUNITE Kadena Facebook Page.

QUESTIONS?
MELANIE GRAVAGE
Community Cohesion Coordinator (C3)18 FSS/FSWU

Email: melanie.gravage.1@us.af.mil
DSN: 632.7220 Unite iPhone: 070-3802-8959
Unite Website: www.kadenafss.com/unite
Facebook Page: UNITE Kadena
Office location: Bldg. 721, 1st Floor, Room D-110 (next to MPF/DEERS)SHAREPOINT: 18 MSG -> 18 FSS -> Unite