NAOJ research No. 81
December 11, 2023
To: The heads of relevant institutions
From: Tsuneta Saku Director General, National Observatory of Japan

FY2024 Call for Research Assemblies
on Open Application Basis (Notification)
The National Astronomical Observatory of Japan (NAOJ) is issuing a call for
applications for Research Assemblies. Please convey this notification to researchers
at your organization.
1. Purpose
NAOJ promotes advanced research for astronomy and related fields as international
research centers, and provides places for joint research and collaborative research forresearchers in universities or other institutions throughout the country.
This program is intended to support international or domestic researchassemblies as a place to communicate and interact for researchers.
It is hoped that those collaborative events with NAOJ will contribute excellent
research and development, creating new area of research, cultivating nextgeneration researchers, and popularizing and developing astronomy.
2. Intended assemblies
International or domestic research assemblies jointly held by applicants andResearch and Academic Staff and/or Specially Appointed Teachers (Employees on
Annual salary system) at NAOJ.
Research assemblies should be hold on the following period.
First application period: From April 2024 to March 2025.
Second application period: From October 2024 to March 2025.
The venue should be at one of facilities at NAOJ, universities or research
institutions, however according to the plan, another venue is acceptable. Pleasewrite the reason why the assembly should be held outside of NAOJ, universities, orresearch institutions.
3. Eligibility（Only applicants who meets all of the following criteria with be considered）(1) Researchers at national, municipal, and private universities; and national andmunicipal research institutions; or any person with equivalent status.
(If you are a graduate student, please submit an application with your instructor.)(2) Those who have been accepted to apply and implement the plan by the head of
the organization, and submit an agreement form in the specified form.
（Applicants who employed by NAOJ do not need to submit an agreement form.）(3) Those who have not been suspended by The Cross-Ministerial R&D
Management System (e-Rad) .

4. Amount of grant and expected number of adaptation
Budget of a year: approximately 9 million yen.
The amount of each adopted proposal: Less than 1,000,000 yen.
*Two-third of the budget will be allocated for the first application and one-third will
be for the second application period.
5. Intended expenses(1) Travel expenses(2) Expenses for online assemblies(3) Other expenses: such as renting venues, printing brochures, registration ofmeeting and so on. Cost of refreshments is not acceptable.
*All those items should be written on the application form and accepted by thecommittee at the screening.
6. How to apply and Application Period【How to Apply】
・Web application is accepted.
The portal site of Joint Use and Joint Research “NOUS” http://www.nins.jp/nous/
Log in page https://nous.nins.jp/user/signin
・Both “Web application” and “Posting the agreement form（by the head of theorganization）” are needed.
・An agreement form can be downloaded at the above website.
（Applicants who employed by NAOJ do not need to submit an agreement form.）【Application Period】
First application period (Target period: From April, 2024 to March, 2025)
Web Application : From Mon, Dec.11,2023 to Fri, Jan. 19, 2024, 17:00 (JST)Postal Application (only Agreement Form): Fri. Feb.2, 2024Second application period (Target period: From October, 2024 to March, 2025)
Web Application: From Mon, Apr. 15 to Fri, Jun. 21, 2024, 17:00 (JST)Postal Application (only Agreement Form): Fri. Jul. 5, 2024
*Applications received after the deadline will NOT be considered.
【Reference】 https://www2.nao.ac.jp/~open-info/kouryuu/koubo/researchassembly/index.html
7. Selection and Announcement of the Results
The Director General of NAOJ will make the final decisions on the adoption ofresearch proposals and the allocation of the budget, following deliberation by theResearch Coordination Committee of NAOJ.
Deliberation on proposal adoption is scheduled to be conducted in late February
2024 for the first screening, and in late July to early August for the secondscreening. We will convey the results to the applicants and the head of theirorganizations.
8. Screening criteria
Screening will be focused on the following points.
(1) Academic significance (including the impact of scientific study on society)(2) Significance of conducting the assembly at NAOJ.
(3) Achievability of the plan9. Research Report
Please submit a research report in the specified format within 30 days followingthe completion of a research assembly. The report may be put on the webpage.
10．Acknowledgements
If you publish your research products from this joint research in academic
journals etc., please be sure to clearly indicate in the acknowledgements that theprogram contributed to the results and include Grant Number (NAOJ-RCC-xxxxxxxx).
*Example： (Part of) This work was supported by NAOJ Research Coordination
Committee, NINS (NAOJ-RCC-xxxx-xxxx).
11．Handling of Personal Information
Personal information of applicants will be used only for selecting the proposal andcarrying out the adopted research assembly. The name of the successful
candidate, the title of the research assembly, and part of the report will be postedon the Research Coordination Committee website etc.
12．Promotion of Gender Equality
NAOJ is committed to the realization of a society with gender equality.
Our support system for gender equality is also available to those who visit NAOJ
such as for joint research or conferences. For details, see
https://www2.nao.ac.jp/~open-info/gender-equality/en/
13. Others
When using facilities at NAOJ, please comply with the regulations of both theNational Institutes of Natural Sciences and NAOJ, and follow the instructions
given by the responsible person in charge of the facilities.
14. Where to Submit Agreement forms and inquiries
Research Support Unit, Research Promotion Division, Administration Department
National Institutes of Natural Sciences, National Astronomical Observatory ofJapan
2-21-1 Osawa, Mitaka, Tokyo 181-8588
Phone:0422-34-3661
Email:kenkyu(at)nao.ac.jp
U R L : https://www2.nao.ac.jp/~open-info/kouryuu/index.html