在短（B）

Details of Application for Doctorate by Students Expected toComplete the Doctoral Course of the Graduate School of Medical
Sciences in 2024
【B. Submitting both a thesis and one or more relevant papers】
１． Requirements for Application for Doctorate(1) PhD students who wish to complete the course by shortening its registration period from 3years to less than
4 years, and is expected to obtain the required credits for completion by each examination date.
(2) Students who have done the interim review, and have submitted the research proposal.

(3) Thesis which is fulfilled with the screening requirement for early completion and is based on your paper
which have been published as a first author as well as at least one of the relevant papers will be required forDegree Application.

２．Submission of thesis review documents
Please submit the following application documents to the Student Affairs Office of GSMS by the deadline.
In addition, please inform us of the title of the paper by e-mail.
Please send the author name and the title of the Thesis with the sending title “Application for Doctorate:
XXXX (name of applicant)” via e-mail to the following address without attaching anything
Address： iyg-igaku-3@jimu.kumamoto-u.ac.jp※Before submitting the application documents, please confirm with your supervisor whether you can publish
thesis or not.
※Please refer to Attachment 1 ” Degree Application Schedule”.
◎Documents to Submit in Preliminary review
The documents can be downloaded from the website of GSMS.
http://www.medphas.kumamoto-u.ac.jp/medgrad/gakunai/sinsei/「For Current Students」→「Degree application, Interim review」（1）

Check sheet（Formal submission） ・・・・・・・・・・・・・・・・・・・・・・1 copy

（2）Application Form for Doctorate ・・・・・・・・・・・・・・・・・・・・・・・

1 copy（3）

Recommendation letter ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

1 copy（4）

Letter of Consent for Submission of Thesis ・・・・・・・・・・・・・・

1 copy（5）

Thesis（Including cover） ※1・・・・・・・・・・・・・・・・・・・・・・・・・・・

1 copy（6）

Relevant papers ※2 ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

1 copy（7）

IF high score list ※3 ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

1 copy（8）

Resume ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

3 copy［with signature and seal］（9）

Index of Thesis ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

3 copy［with signature and seal］（10）

Reference articles ※4・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

1 copy（11）

Cover of Abstract ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・

3 copy（12）

Abstract of Thesis (English version) ・・・・・・・・・・・・・・・・・・・・・

3 copy［About 300 words,

1 sheet］（13）A pledge regarding research ethics ・・・・・・・・・・・・・・・・・・・・・・

1 copy（14）Statement of Depositing Doctoral Thesis ・・・・・・・・・・・・

1 copy（15）Statement of Depositing Abstract of Doctoral Thesis ※5・・・・・

1 copy※1

There is no need to bind. It can be at the stage of the manuscript.

※2

Including content directly related to the Thesis and making up part of the Thesis; the applicant is thelead author. (Please describe IF.)If the paper has not been published in a printed form, the manuscript of the relevant papers and a copyof a letter or email stating that its publication has officially been decided shall be enclosed.

※3

When submitting papers published in academic journals within the top 10% (or 40%) of IF.

※4

Reference articles written in “Index of Thesis”.

※5

When applicants publish only a summary of the thesis for “unavoidable reasons”, they shall submit
a summary of the doctoral thesis in addition to this Application Form.

Even if the publication of related papers has not been decided yet at the time of final deadline, we will accept
an application for the review if their publication is expected to be decided.
If the title is changed after publication, send the corrected title and promptly submit 3 copies of the corrected
application documents (with signature and seal) to Student Affairs Office.

３．Location to Submit Documents
Student Affairs Office, Graduate School of Medical Science (Medical Education & Library Building 4F)

４．Schedule of Review of Thesis※Please refer to Attachment 1 “Degree Application Schedule”.
（1）Review by the Committee Professors
Students who seek to apply for thesis defense must pass review by the Committee Professors before applying
for thesis review. (About 3 weeks)* If a member of the committee professors points out that the document should be revised, please correct thepointed out part and resubmit the document by the deadline. (The deadline for submission will be announced
when the correction is notified)（2）First Review
Documentary examination conducted at the educational committee on the third Wednesday and the Faculty
meeting on the fourth Wednesday (this may be changed depending on circumstances).
（3）Public Presentation
The date and place, and examiners will be announced after the first review.
（4）Second Review
Conducted at a faculty meeting on the fourth Wednesday of the month (this may be changed depending oncircumstances). The result of the review will be announced after the second review.

◎Note（1）The Public Presentation will have 30 minutes of presentation and 30 minutes of discussion.
（2）Submit the Thesis and abstract to all the examiners one week prior to the public presentation (review).

６．Documents to be submitted after Second Review
Students who pass Second Review are required to submit the following documents to the Student Affairs officeof GSMS.
The method of submission will be notified when the test results are announced to you.
◎Documents to Submit（1）Soft copy of doctoral thesis (full text) ・・・

For all Applicants（2）Summary of the doctoral thesis (PDF) ・・・

For Applicants who wish to publish thesis abstract

Format of Documents to be Submitted※Write your name on all documents as it appears on your student ID.
１．Application Form for Doctorate（1） Please sign and seal. (International Students may use their signatures instead of a seal.)（2） Please write one of the following: “Medical Sciences”, “Life Sciences” and “Health Life Science” in theparentheses.

２．Recommendation Letter（1） Your academic advisor(or introductory advisor)’s handwriting signature is required.

３．Letter of Consent for Submission of Thesis（1） The Academic advisor’s signature and seal are required.
If you have two professors, please get both of their signature.
（2） Please write candidate’s names of examiners.
A Chief examiner must be selected from professors in GSMS.
Choose a professor for at least two of the four examiners
An academic advisor, an introductory advisor, coauthors of Thesis, and advisors who belong to the samedepartment of applicant are not permitted to be examiners.
（3） Please write Co-authors of Thesis (Reference articles ) who belong to Kumamoto University as academicadvisors.
Please be aware that the academic advisors whose name are not stated in the column might be selected as
your examiner.

４．Thesis（1） Language should be Japanese or English.
（2） If the title of the Thesis is Japanese, an English translation should be provided along with the Japanese;
if English, Japanese should be provided with the English.
（3） The title of the Thesis should be different from the titles of relevant papers.
（4） A table of contents should be prepared according to the order below. Figures and tables should beappropriately inserted.
①Table of Contents②Summary③List of Reference Articles (① relevant papers as well as companion articles, ② other articles) thatmake up the structure of the Thesis

④Acknowledgments⑤List of Abbreviations⑥Background and Objective of Study⑦Method⑧Results⑨Discussion (including bibliography)⑩Conclusion⑪References

５．Relevant papers（1） An Application for a Doctorate needs one or more relevant papers (reference articles ①) written in
English of which an applicant is the lead author.
（2） Relevant papers should be written in English and appear in one of the “Journals written in English foracademic degree application” designated by the Graduate School of Medical Sciences.
（3） Relevant papers must be those that meet the screening requirements for early completion.

６．Resume（1） Prepare the margins: top 25 mm, bottom 15 mm, left 25 mm, right 15 mm.
（2） The font size of the title should be 12 point, while the size of the text should be 10 point.
（3） Signature and seal using black ink or a black ballpoint pen and submit 3 original copies.
（4） The resume should be no more than one page each.
（5） Kana over name to indicate pronunciation.
（6） International Students shall enter their nationality.
（7） Please state your educational background starting from graduation of bachelor’s degree of the University.
※Please provide the exact date of graduation, which stated on the graduation certificate etc.
（8） Your research history should include only student registration period at graduate school of MedicalSciences.

７．Index of Thesis（1） Prepare the margins: top 25 mm, bottom 15 mm, left 25 mm, right 15 mm.
（2） The font size of the title should be 12 point, while the size of the text should be 10 point.
（3） Signature and seal using black ink or a black ballpoint pen and submit 3 original copies.
（4） The index of Thesis should be no more than one page each.
（5） Kana over name to indicate pronunciation.

（6） A Japanese translation of the title enclosed in brackets shall be added to the English title.
（7） Titles written on the “thesis”, “index of theses”, and “cover of the abstract” must be the exact same, every
single word and phrases.
（8） If there is more than one relevant paper, indicate the main article with a circle.
（9） Other than companion articles (reference articles ①), an applicant can add a maximum of five presented
articles of his/her own to other articles (reference articles ②).
The titles of reference articles should correspond with those in the printed matter (use of upper and lower
case letters, italics, and others) as shown in a sample.
（10） Please describe IF with parentheses after the title of journal.

８．Abstract of Thesis（1） A cover should be attached to the Abstract of Thesis. Titles written on the “thesis”, “index of theses”, and“cover of the abstract” must be the exact same, every single word and phrases.
（2） Abstract should be summarized simply and clearly in one A4 paper within about 300 words in English.
（3） As the sample shows, it is recommended in principle that the abstract be divided into objective, method,results, discussion, and conclusion.
（4） Minimize the use of abbreviations. When using an abbreviation for the first time, write the words in full
followed by the abbreviation in parentheses. Example: Duchenne muscular dystrophy (DMD). However, thisdoes not apply to abbreviations widely recognized in medical science and biology (for instance: DNA, ATP).
（5） After graduation, in principle abstract of thesis will be published on Kumamoto University website within
3 months.
Especially, please note about the description of research results involving intellectual property.

９．Statement of Depositing Doctoral Thesis
In accordance with a recent partial revision of the rules for the granting of academic degrees,persons who have been granted a doctoral degree on April 1, 2013, or later (the recipients ofdegrees) shall, in principle, register the full text of the thesis for which they have received thedegree in the Kumamoto University Academic Repository and publish it on the Internet.
（1） The application must be signed (sealed) by the supervisor.
（2） Prior to the publication of the full text of the doctoral thesis, applicants shall confirm that thepublication will not affect the publisher, co-authors, co-researchers, collaborative companies,
or other related people.
（3） If the applicant publishes only the abstract of the dissertation due to "unavoidable reasons",
submit " Statement of Depositing Abstract of Doctoral Thesis " together.
（4） Please check the Kumamoto University Academic Repository homepage for notes on
Internet publication.
（https://www.lib.kumamoto-u.ac.jp/collections/repository/about）

【attachment1】

Degree Application Schedule(For Students who Expected to Complete in September 2024)
Degree ApplicantScheduleCommittee・Faculty Meeting【Doctoral Course】＊
Deadline of Application

October 2,2023~
By 5 p.m.
May 24, 2024

（To Student Affairs office of GSMS）

Examination
by Committee Professors◎Please revise the places which pointed out bycommittee, and prepare for the formal submission.

【Master Course】＊
Deadline of Application
for Master's degree

By 5 p.m.
June 5, 2024

（To Student Affairs office of GSMS）【Doctoral Course】

By 5 p.m.
June 7, 2024

Deadline for amendments
for Doctoral degree

June 19 , 2024

Educational committee◎We officially receive your application and arrange
examiners for final defense.(Public presentation)※Applicants whose papers have not yet

By 5 p.m.
June 24, 2024

been accepted.
Contact about accept.【Strict deadline】

June 26, 2024

Faculty meeting=First Review=◎Your examiners are decided.

June 28, 2024 ～As soon as the examiner and scheduleof public presentation is confirmed,
we will inform it by email.
◎Bring a thesis and abstract to your examiners
in person promptly.

July 1, 2024 ～August 2, 2024

Public Presentation (Doctoral Course)
Public Presentation (Master’s Course)

August 28, 2024

Faculty meeting=Second Review=◎Deliberation your result: pass or failAround the end of

We will announce you result by email
August◎In accordance with the notification, please submit
necessary data and documents before you graduate.

On September 25, 2024

Completion Ceremony＊Including students expected to complete earlier（Doctoral Courese）