Video Presentation Recording Manual
for Windows PowerPoint
Deadline： November 30, 17:00 JST*Uploaded video will be played on the day of themeeting as it is. Please make sure your narrations andtimings are recorded correctly.

Create Presentation Slides
Please record your voice on your presentation slides and createa video with narration.
1. Format

・Slide aspect ratio: 16:9 or 4:3
・File name: presentation no._your name (e.g. S01-01 Jane Smith)・File format: mp4
・File size: 1GB or smaller
2. Presentation Slot

Please prepare a video according to the allotted time,which was informed via email by the secretariat.

Prepare Equipment for Recording
You can create a video using PowerPoint 2013 for Windows andlater versions.
<Steps>1. Prepare a computer and a microphone.
2. Test the performance of the microphone.
Use the built-in microphone when your laptop computer has one. When you use alaptop computer without a microphone or a desktop computer, connect an external
microphone to record audio.
3. During the recording, make the environment as quiet as possible to reduce
background noise.

Record a Narration
Please record your narration of your presentation as you advancethe slides.
Please note that menu layout, descriptions, or workflow may beslightly different from those described in the following instructions
depending on the version of your PowerPoint.

<Getting Started> How to Use a Laser PointerThere are two ways:
1. Click Slide Show and display your slide show. Right click on the screen and selectPointer Option > Laser Pointer from the menu.
2. Click Slide Show and display your slide show. A menu bar is displayed at the left
bottom of the slide. Click the pen icon and select Laser Pointer from the menu.
* PowerPoint 2010 does not have the Laser Pointer functionality but a pen thatenables you to draw on your slides.

[Note]
When you use your mouse as a Laser Pointer, you are not able to left click to advancethe slides. Please use the cursor keys to advance the slides.

Record a Narration
Step 1: Set up and Prepare for Recording

1

Select the Slide Show tab

2

3

Select Record
Slide Show

Select Record fromBeginning

Step 2: Set up Microphone and Camera

4

5

Check the microphonesettings from Settings

Turn the microphone onTurn the camera on/offRecord a Narration
Step 3: Start Recording
Start recording your presentation and run through the slides.
The timing you advance the slides (the length of each slide beingdisplayed) is being recorded.

6

Click on Record to start recording.

A timer is displayedhere

7

After the countdown, the recording begins.
Narrate into the microphone as you advance the slides.
Handle the slides in the same way you normally do withyour presentation.

[NOTE]
What you have said while you are advancing the slides may
not be recorded successfully. Start to talk after the next slide
is displayed on the screen.

Record a Narration
Step 4: End Recording

8

Click on Stop to end recording (timings).

9

Click on Close,
when the recording is complete.

Step 5: Review and Revise
1. Save the PowerPoint slides.
2. Open the file and play slideshow to check your narration andtiming are recorded correctly.
3. If you want to revise a slide, select the slide and record again.
Noted that you should select “Record from Current Slide”.

10
11

Click on Record Slide Show

Select Record from Current
Slide

4. Click on “Stop” to end recording.

Record a Narration
Step 4: Save Data as a Video File

12

Click on the File tab.

14
Select Create a Video

15

Select file resolution (HD(720P) is recommended).

13
Click on Export

17
Select Create Video

16
Select Use Recorded Timingsand Narrations.

Record a Narration
Step 7: Save Video File in Your PC

19
Save with a file name:[Presentation No.]_[Your Name]

18

Choose MP4 from the pull-down[Request and Note]••

Please play back the created video file on another PC in addition tothe PC you used to create it for testing.
It may take time to save the video file depending on its size. Please
note that it may take several hours.