J-TAS Provisions on Admission

Established on November 1, 2018
Revised on May 10, 2019
Revised on August 1, 2020
Issued by : Japan Bedding Goods Association (JBA)(Notes : this English version shall be solely used as reference material to aid in the understanding of theProvisions on Admission written in Japanese. Only the original Japanese version is valid and shall apply.)
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J-TAS Provisions on Admission

Table of Contents

page

1. Objective....... 3

2. Definitions....... 3

3. Application for membership.

....... 3

3.1 Receipt of application....... 3

3.2 Confirmation of submitted documents....... 3

3.3 Preparation of qualification examination....... 3

4. Examination of admission....... 3

4.1 Documents for examination of admission....... 3

4.2 Criteria for admission....... 3

4.3 Approval of admission....... 45. Acceptance notification....... 4

6. Billing of admission and other fees....... 4

7. Voluntary withdrawal....... 5

8. Exclusion....... 5

9. Rights and obligations relating withdrawal or exclusion....... 5

10. Enforcement date....... 5

Forms....... 6

Reference 1. Terms and definitions...... 14

Reference 2. Traceability on the inventory down and feathers purchased in the past...... 18

Reference 3. Traceability on the inventory down and feathers purchased in the past (Supplement)...... 20

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J-TAS Provisions on Admission

1. Objective
J-TAS Provisions on Admission (hereinafter referred to as “this Provisions on Admission “)
stipulates proceedings by J-TAS Committee (hereinafter referred to as “the Committee”), that arereferred in Clause 6.1.b) of JBA Traceability Audit Practice Regulations, as to admission to J-TAS
Association of an intended entity of document preparation who intends to enroll in J-TAS
Association.
2. Definitions
Main terms and definitions used in this Provisions on Admission are based on Clause 4 in JBA
Traceability Audit System Practice Regulations.
3. Application for membership.
3.1 Receipt of application
J-TAS Secretariat (hereinafter referred to as “the Secretariat”) accepts an application with anapplication form (Form 1 - Provisions on Admission) and a letter of commitment (Form 2 Provisions on Admission) from the intended entity of document preparation (see Attachment 1)
stipulated in Clause 9.1 of JBA Traceability Audit System Practice Regulations.
3.2 Confirmation of submitted documents
The Secretariat shall inspect the submitted forms and instruct the applicant to rectify the flaw andresubmit the forms when necessary.
3.3 Preparation of qualification examination
The Secretariat shall confirm company information written in the application form, and collectfurther information from the company’s website or other sources if needed.
4. Examination of admission
4.1 Documents for examination of admission
The Committee shall conduct admission examination based on the following documentsa) the application form and the letter of commitment stipulated in Clause 3.1b) Company information as set forth in Clause 3.3
4.2 Criteria for admission
The Committee shall examine the eligibility of the applicant for admission with the documents inClause 4.1
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a) the applicant must be the intended entity of document preparationb) the applicant must have submitted a letter of commitmentc) the applicant must be those who were punished with that heavier than a fine and two years
have passed from the completion of the execution of the punishment or from the date when it
became clear that no more punishment would be executedd) the applicant must be those who were expelled from J-TAS Association and two years havepassed from the date of the expulsion
4.3 Approval of admission
The Committee shall approve the admission of the applicant to J-TAS Association upon
confirmation of the eligibility. In case that there are differences in opinion between the members of
the Committee, the admission of the applicant shall be approved with a two-thirds of majority votein favor
4.4 Certificate of J-TAS membership
The Committee issues a certificate of J-TAS membership to the approved applicant. The certificate
is valid for two (2) J-TAS fiscal years when annual membership fee for the second fiscal year isproperly paid as stipulated in Clause 6 below.
5. Acceptance notification
The Committee shall inform in writing the applicant of its granted membership of J-TAS member(hereinafter referred to as “the Member”) based on the approval of admission in Clause 4.3. The
certificate of J-TAS membership shall be accompanied with this written information to the applicant.
6. Billing of admission and other fees
The Committee shall issue the Member an invoice for fees and deposit listed in Chart 1 below,
which will be due in two (2) weeks from an issuing date of the invoice.
Chart 1: List of admission and other fees
Admission fee(Only at admission)

Annual membership fee (yearly)

Security deposit(Only at admission)

JPY 100,000.-

JPY 80,000.-

JPY 80,000.-

All fees are in Japanese Yen terms. Make remittance in Japanese Yen only. Each fee shall be paidby bank transfer. Every commission on money exchange and bank charges on remittance shall beborne by the applicant/the Member. Specify a bank charge classification as “OUR” at the time ofremittance.
The fiscal year of J-TAS Association starts in April and ends in March next year. The annual
membership fee for the following fiscal year shall be paid by the end of March of the year. In case4 / 20

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that the invoice for the initial annual membership fee is issued after 1st of October of a year, theMember shall be exempt from the annual membership fee for the second J-TAS fiscal year.
7. Voluntary withdrawal
The Committee accepts an withdrawal of the Member in writing and its withdrawal will be effectiveat the end of the fiscal year. In case of voluntary withdrawal, the security deposit paid at admission
will be reimbursed.
8. Exclusion
The Committee is entitled to disaffiliate the Member when it falls under at least one of the following
items. The Committee shall inform the said Member in advance and give a chance to defense.
a) The Member who falls behind in payment of the annual membership fee for more than twelve(12) months, or fails to fulfill any of the obligations set forth in Clause 10.1 of JBA Traceability
Audit System Practice Regulations (see Attachment 2)b) The Member who hinders or intends to hinder the activities of J-TAS associationc) The Member who commits an injustice as to the exploitation of the activities of J-TAS
associationd) The Member who commits a crime or any other actions that damage the credibilitye) The Member who failed in businessf)

The Member who is subject to an order for the commencement of guardianship or thecommencement of curatorshipg) The Member who deceased or is subject to an adjudication of disappearance
In case that the Member falls in any of the cases from e) through g), the Committee may exclude
the said Member without advance notice.
9. Rights and obligations relating to withdrawal or exclusion
When the Member has lost its eligibility for the Member of J-TAS Association according to Clause 7
or Clause 8 above, the said Member shall be forfeited rights and shall be released from obligationsof the Member, except for unfulfilled obligations. The Committee shall not reimburse paid
admission fee and annual membership fee(s). No security deposit shall be reimbursed whendisaffiliated by exclusion.
10. Enforcement dateThis Provisions on Admission is enforced on November 1, 2018.
This Provisions on Admission is revised and enforced on May 10, 2019
This Provisions on Admission is revised and enforced on August 1, 2020.

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Application form for admission (Form “Provision on admission 01”)6 / 20

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Application form for admission (Form “Provision on admission 01”)7 / 20

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Application form for admission (Form “Provision on admission 01”)
(Attachment 1)

Definition of the intended entity of document preparation
listed in “1.” of the application for admission to J-TAS Association.
J-TAS shall be applied to the following intended entities of document preparation relating to J-TAS .
a) Procurement trader of raw materials (in country of origin) : A procurement trader exports down
and feathers to processing country and/or to Japan. A slaughter house, a down and feather
collector or processor, or a trade firm are included in this classification. Transference of down
and feathers within the EU territory is not regarded as export.
b) Down and feather processor (in processing country) : A down and feather processor means
who imports down and feathers from the country of origin and executes refinement processingof the down and feathers in a country other than the country of origin.
c) Importer (in Japan) : An Importer means who imports down and feathers into Japan from theprocurement trader and/or the down and feather processor.
d) Production management of down and feathers (in Japan) : A down and feather managementmeans who sources down and feathers form the importer and assumes responsibility forrefinement processing. (refinement processing can be outsourced)e) Production management of down and feather products (in Japan) : A production managementof down and feather products means who sources down and feathers from the importer and/or
the production management of down and feathers, and assumes responsibility for production of
down and feather bedding goods (filling of down and feathers as well as sewing processes canbe outsourced).
f)Labeler (in Japan) : A labeler means who exhibits an appellation of origin and others on down
and feather bedding goods.

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Pledge form (Form “Provision on admission 02”)9 / 20

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Application form for admission (Attachment 2)

Obligations of intended entity of document preparation set forth in Clause 3of JBA Traceability Code of Conduct 【extract】

3. Obligations of intended entity of document preparation
The intended entity of document preparation shall comply with the following obligations of theintended entity of document preparation for the purpose of proper operation of J-TAS.
a) J-TAS member who intends to exhibit any of a) or b) or c) in Clause 9.2 of JBA Traceability
Audit System Practice Regulations, shall attach the J-TAS label on down and feather
bedding goodsb) In order to guarantee accuracy of Country of Origin and other informations of down andfeathers, a management structure to fulfill the requirements set forth in Clause 11 of JBA
Traceability Audit System Practice Regulations should have been formedc) In order to confirm eligibility for the requirements set forth in Clause 11 of JBA Traceability
Audit System Practice Regulations, the traceability audit (including Traceability
extraordinary audit) by the audit institution based on JBA Traceability Audit Standard shallbe satisfiedd) Descriptions of down and feather material as well as down and feather bedding goods shallabide by requirements for notation set forth in Clauses 11.3 and 11.4 of JBA Traceability
Audit System Practice Regulationse) When using J-TAS labels and/or the Logo mark issued by the Committee, the labels shallbe properly managed according to Appendix 2 “Regulation of J-TAS label use” of JBA
Traceability Audit System Practice Regulationsf)

The intended entity of document preparation shall accept the sampling test on marketed
merchandise set forth in Clause 15 of JBA Traceability Audit System Practice Regulations.
Also it shall submit documents requested by J-TAS Committee and/or the Audit Institution
on the occasion of the sampling testg) In case of any breach of the obligations which lie with the intended entity of document
preparation, it shall accept penalties set forth in Clause 4 hereinh) The intended entity of document preparation shall obtain the latest version of the following
J-TAS documents
1) JBA Traceability Audit System Practice Regulations
2) JBA Traceability Code of Conduct
3) JBA Traceability Audit System Standardsi)

The intended entity of document preparation shall pay all the fees (admission fee andothers) relevant to J-TAS Association and J-TAS Label costs

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j)

The intended entity of document preparation shall agree to accept and pledge to comply
with all the regulations stipulated in this Code of Conduct by submitting a letter ofcommitment to the Committeek) The intended entity of document preparation shall comply with all the requests by J-TAS
Committee
4. Penalties
When an intended entity of document preparation breaches any of its obligations set forth inClause 3 above, J-TAS Committee shall be entitled to impose the following penalties on theintended entity of document preparation, and the said intended entity of document preparation
shall comply with the punitive measures imposed without delay. The Tokyo District Court shall haveexclusive primary jurisdiction with respect to all disputes arising with J-TAS.
a) Levy of remediation reportb) Halt of shipment of down and feather materials and/or down and feather bedding goods indisputec) Halt of supply of J-TAS Labelsd) Return of all J-TAS Labels in hand (those J-TAS Label costs shall not be reimbursed)e) Restitution of damages on J-TAS Association both in directly and/or indirectly caused byinfringement actions or by significant defamation of goodwill of J-TAS
f)

Publication of the fact (entity name and cause) of significant defamation of the J-TAS brandor infringements, and report to the regulatory agencyg) When breach is confirmed, execute a callback of products and report to J-TAS Committee
the concrete quantity of the products already sold (to retailers) and distribution channels of
those productsh) When breach is confirmed, confiscation of the deposit (amount to be confiscated shall bedecided on the degree of infringement)i)Implementation of provisional JAB Traceability Auditj)

Expulsion from the J-TAS Member of J-TAS Associationk) In case that the evaluation result of the Traceability extraordinary audit requested by J-TAS
Committee is rated as “Fail”, payment for all the expenses arising from such auditl)and any other penalties which J-TAS Committee acknowledges as necessary

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Application form for admission (Attachment 3)

Regulations on J-TAS Label use set forth in Appendix 2of JBA Traceability Audit System Practice Regulations 【extract 】

This Appendix is to set a management method relating to Clauses 10.1 e), 11.3 b) and 11.4 c) of
this Practice Regulations for the purpose of proper usage of the Label and logo mark by the
Authorized Labeling Company.
1. Items to be observed on the use of the Label
The Authorized Labeling Company shall observe the followinga) The Label shall only be applied to down and feather bedding goods that meet therequirements by J-TASb) A serial number shall be displayed on the Labelc) The Authorized Labeling Company intending to use the Label shall obtain the Label issued
by the J-TAS Label ordering systemd) The Authorized Labeling company shall make payment for the Label to be issuede) The Authorized Labeling Company shall properly manage the issued Label and shall not
sew the Label on any down and feather bedding goods other than those approved by JTAS. A management system shall be established by the internal standards in order toenable to track and manage in-and-out of the Label, to avoid mis-use of the Label on down
and feather bedding goods and othersf)

The Label shall not be transferredg) The Authorized Labeling Company shall bear all the responsibilities of its labeled down andfeather bedding goodsh) The Label mush be sewn onto down and feather bedding goodsi)When intending to use the design of the Label other than the use of the Label on the down
and feather bedding goods, the Authorized Labeling Company shall obtain an approval inwriting from the Committee as to the purpose, place, goods to use and other informationsj)

In case that the Authorized Labeling Company falls under one of the following cases, it shallimmediately return all the remained Labels in hand to the Committee
1) when the Authorized Labeling Company has withdrawn from the Member of J-TAS
Association or has become no longer the Authorized Labeling Company
2) when the Authorized Labeling Company has discontinued its business operation
3) when seriously obstructing the investigation of default
4) When violating the regulations on J-TAS Label use5) when fabricating the Label or using altered label
6) when the Committee determines a need to do so
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2. Items to be observed on the use of logo markThe Authorized Labeling Company using a specific logo mark designed for J-TAS (hereinafterreferred to as “the Logo mark”) shall observe the following.
a) Down and feather bedding goods to use the Logo mark shall be subject to J-TAS.
b) When using the Logo mark in sales promotional materials, it must be accompanied by thename of the Authorized Labeling Company.
c) When using the Logo mark in sales promotional materials, it shall be used in the mannershown below. In case the Logo mark is to be used in different manners, an approval on
those manners from the Authorized Labeling Company or the Committee shall be obtainedin advance.
Usage manner example 1d) The Authorized Labeling Company shall manage the Logo mark properly based on theprinciple of self-responsibility and shall not use any description which is false or may cause
misunderstanding. A management system of the Logo mark as to retention or avoidance of
mis-use, etc. shall be established by the internal standards.
e) The Logo mark shall not be transferred.
f)

The Authorized Labeling Company who uses the Logo mark shall bear all the
responsibilities of its down and feather bedding goods with the Logo mark.

g) In case that the Authorized Labeling Company falls under one of the following cases, it shallimmediately cease the use of the Logo mark.
1) when it has withdrawn from the Member of J-TAS Association or it has become nolonger the Authorized Labeling Company
2) when it discontinued its business operation
3) when seriously obstructing the investigation of default
4) when violating the regulations on J-TAS Label use5) when fabricating the Logo mark or using altered logo6) when the Committee determines a need to do so
3. Measures for infringement
In case that the Authorized Labeling Company infringes any of the Clause in this Appendix 2
relating to the use of the Label and/or the Logo mark, the Committee may impose punitive
measures according to JBA Traceability Code of Conduct.
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Terms and definitions (Reference 1)

Definition set forth in Clause 4of JBA Traceability Audit System Practice Regulations 【extract】

4. Definitions
Terms and definitions used in the Practice Regulations are as follows;

Terms

Definitions

Criteria

Referential Documents
and Remarks

100% ofdescribed
material

Traceability audit by the
documents containing theCountry of Origin (whenname of farming region isused, the documents
containing the name ofregion should be included)
and production records.

Origin of raw material down and feathers
Country of
OriginAppellation of origin shall be not a name of region but acountry name where waterfowls grow or down andfeathers are plucked. When the name of farming regionis necessary, it shall be accompanied by the country
name.
* Egg laying or hatching region cannot be a county oforigin.
* A country of origin shall be one and only one, not be
used for mixed down and feather from different
origins.
* A country of origin shall not be combined with suchwords like “pure”, “containing”, “using” or “mixed”.
(e.g. “Pure France” “Using Poland origin”)

Breeding and picking methods
Mother

Waterfowl farmed for laying eggs

100% ofdescribed
material

Certificates showing themethods of farming (Oneor more of the following
options: Purchase record
from mother farmer,
Certificate issued by an
official organization,
Veterinary certificate,Invoice, Certificate from aseller in the country oforigin.)No abbreviation like “MH”
is allowed.

HarvestPlucking method during molting period.

100% ofdescribed
material

Certificates showing
picking method (One ormore of the following
options: Veterinary
certificate, Invoice,
Certificate from a seller inthe country of origin.)(Synonym: Molting harvest, Molt harvesting)

Machine pick

Plucking method by machine after slaughteredwaterfowls, and some cases partially plucked by handfor better quality down.
(Synonym: Machine pluck)

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Hand pick

Plucking method by hand while waterfowls are alive andnot during molting period.
(Synonym: Hand pluck, Live pluck, TEZUMI )This
method orusing thisterm isstrictly
forbidden.

This is against animal
welfare, and an
inappropriate plucking
method.

Gray down merger
testing method by JDFA.
(Less than 3-4 degree inthe gray scale forcontamination.)

Color of down and feathers
White

White down or feathers

Less than
1.5% ofgray down
mixed.

Pure white

White down or feathers with lesser mixing ratio of colored
down or feathers (gray, black point or black spot) .
(Synonym: Junpaku)Less than
0.05% ofgray down
mixed.

With higher mixing ratio of colored down or feathers than
“White” above.
(Synonym: Silver)More than
1.5% ofgray down
mixed.

Goose

Goose, Wild goose
Original species are two kinds of Anatidae, Anser
albifrons (Greater White-fronted Goose)With morethan 90% of
goose.

Duck

Duck, Domestic duck
Original species is Anatinae

With morethan 90% of
duck.

OthersEider
Somateria, Somateria mollissima(Barnacle leucopsis is not a kind of Eider, thus cannot be
described as Eider.)100% ofdescribed
species of
bird.

Gray

(＊JDFA= Japan Down Products
Corporative Association)

Genera of birds
Description of goose isbased on the bird
species identification
testing method by IDFA.

Genera or species ofbirds as written incertificates (One or moreof the following options:
Veterinary certificate,Invoice, Certificate froma seller in the country oforigin).

Down processing methods
Raw down and Unwashed down and feathers.
(Synonym: Original, Pre-washed down, Pre-washedfeathers

JIS L 0216 Glossary ofterms used in feathers.

Washed down
and feathers

Down and feathers after washing process. (Washingprocess: raw material → dust removal → washing →dehydration → hot-drying/sterilization → cooling → dust
removal → (sorting) → storing)(Synonym: Scoured down and feathers, Washed down,
Washed feathers)

JIS L 0216 Glossary ofterms used in feathers.

Domestic
washing

Washing process done in Japan

Power-up

Process of decompression of previously compressed raw
materials to retrieve bulkiness. (Washing effect cannot begained)feathers, Raw down, Raw feathers.)

Manual sorting to sort washed down and feathers by hands to select highquality down.(High down content, Sticky down, etc.)

Traceability
J-TAS

J-TAS stands for JBA Traceability Audit System.

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J-TAS
Association

Operational body of J-TAS.

J-TASCommittee

Committee that examines result of traceability audit andjudges eligibility of intended entity of document
preparation.

J-TAS Member A member of J-TAS Association
J-TAS
Authorized
Labeling
Company

Intended entity of document preparation who is a J-TAS
member and is approved as eligible to use J-TAS Labeland passed traceability audit.

Intended entityof document
preparation

J-TAS member who belongs to the supply chain of down
and feathers, and who prepares, stores and reports
material information correctly.

J-TAS LabelJ-TAS Label is a proof of passing the traceability audit bya third-party audit institution, with which country of origin,breeding and picking method, genera or species of bird
are traceable. J-TAS label comes with a serial number.
(Attached drawing 1)* For labeling, raw material down and feathers must befrom single origin, not mixed with down from multiple
origins.

Certificate ofOriginDocuments specifying the country of origin for tariff rate
calculations.
(Certificate of Origin)

Invoice

Shipping list and billing invoice(Invoice, Commercial Invoice)

Packing List

Documents showing item names of cargo, quantity,
weight, etc.
(P/L: Packing List)

Veterinary
Certificate

Fumigation certificate issued by an exporting country
authority (not limited to the country of origin).
(V/C: Veterinary Certificate, H/C: Health Certificate)Bill of Lading

Letter of transmittal(B/L: Bill of Lading, AWB: Air Way Bill, SWB: Sea Way
Bill)

Refining
treatment
recordDaily refining treatment report (domestic and overseas)

Passedtraceability
audit andapproved as
eligible touse label.

Traceability audit and JTAS Committee

Passedtraceability
audit andapproved as
eligible touse thelabel.

Traceability audit an JTAS Committee

Transfer record Letter of transmittal by transporter(Within EU territory: CMR, Waybill)

Importdeclaration

Documents to notice an approval of import issued by thecustoms.

Receiving and Domestic transportation documents (Letter of transmittal)
shipping record
Filling record

Domestic processing documents (daily report)

TC certificate

Business transaction certificate issued by TC system(Transaction Certificate System) after receiving anapproval from IDFL. Business transaction certificate musthave the IDFL official seal or an authorized signature onit.

TC inputrecordRecord with business transaction information being input
in TC system and with necessary evidential documents
uploaded. No IDFL’s approval required.
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Others
Down power

A unit of bulkiness of down. (Cubic centimeters of 1 gramof down under stable loading) (cm3/g)

Fill power

A unit of bulkiness of down. (Cubic inches of 30 grams ofdown under stable loading) (in3/30g)(Notes: Unit was changed from cubic ounce (in3/oz) to
inches (in3/30g) in 2013.

IDFB testing method
Part 10-B

Down
comforter

Down content of comforter is more than 50% inclusive.

JBA comforter quality
indication regulations

Feather
comforter

Down content of comforter is less than 50%.

JBA comforter quality
indication regulations

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A IDFA Goldlabel
complieswith quality
labeling
standards.

JIS L 1903 testing
methods of feathers

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(Reference 2)

Transitional measure stipulated in Clause 17 of JBA Traceability Audit System Practice Regulations【Extract】(Traceability on the inventory down and feathers purchased in the past)
1. Intended entity of document preparation shall comply with the following requirements to bebenefited from the transitional measure only for the down and feather materials of down andfeather bedding goods showing the Country of Origin.
a) For the down and feathers in inventory which were in purchase agreement during the period
from April 1st 2017 to the enforcement date of JBA Traceability Audit System PracticeRegulations, the intended entity of document preparation shall retain the documents
stipulated in 2017-2018 Fall and Winter Traceability confirmation documents and records(Chart 1) “Traceability confirmation documents necessary for the description of production
region of raw material down and feathers, and glossary of terms and definitions for raw
materials of down and feather products (2017 version)” Intended entity of document
preparation shall obtain those documents specified in parentheses in Chart 1 wheneveravailable, but may show the Country of Origin with self-responsibly when those documents
are difficult to obtain.
b) For the down and feathers in inventory which were in purchase agreement before March
31st, 2017, “Import Declaration”, “Bill of Lading” and “Veterinary Certificate” could be
excluded from the documents to be retained in Chart 1. In case a document equivalent toany of the documents required in Chart 1 available, the said document can substitute for the
document in Chart 1.
c) Intended entity of document preparation shall collect and retain the required documents in a)or b) above on purchased down and feather materials or on those filled in down and feather
bedding goods, and shall make traceability of the down and feathers in inventory correlatedwith the documents. The trace method shall be established by the internal standards andexecuted accordingly.
2. According to the transitional measure, the following items will be exempted from therequirements for the intended entity of document preparation stipulated in Clause 11 of “JBA
Traceability Audit System Practice Regulations.
a) Records regarding items exhibited on down and feather bedding goods set in the Clause
11.2.1b) Structure of traceability in the Clause 11.2.2a)c) Selecting suppliers in the Clause 11.2.2d)
3. The Audit Institution shall investigate down and feathers in inventory of the intended entity of
document preparation to distinguish down and feathers applicable to the transitional measurefrom those not, and shall confirm that the down and feathers under the transitional measureconform the requirements in Clause 1 above. The following information on down and feather
materials shall be recorded for the down and feathers applicable to the transitional measure.
Except for the exempted items in Clause 2 above, the Audit Institution shall confirm therequirements for the intended entity of document preparation stipulated in Clause 11 of “JBA
Traceability Audit System Practice Regulations” based on the documents and records set in
Chart 1 which shall be kept by the intended entity of document preparation.
a)
b)
c)
d)
e)
f)

Date of agreement of purchase (month, day, year)
Appellation of origin (Country of Origin)
Breeding, picking method (mother, harvest, etc.)
Genus and species of birds
Mixing ratio (down % / feathers %)Amount of down and feathers in inventory under the transitional measure
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4. At traceability surveillance audit, the Audit Institution shall bring the documents and records at
the time of the initial audit or the previous surveillance audit to examine consistency between
the current amount in inventory and the amount used. The documents and records in Clause 3
shall be revised at every surveillance audit.
Chart 1 2017-2018 Fall and Winter Traceability confirmation documents and records
Procurement
Classification

Direct Import(in-house processing)
Importing raw materials
directly from the Countryof Origin, and processing
down & feathers in-house

Direct Import(processing in theCountry of Origin)
Importing washed down &feathers processed in theCountry of Origiin

Direct Import(outsourced processing)
Importing raw materials
directly from the Country of
Origin, and outsourcing
processing of down &feathers

Indirect Import(processing in third
country)
Importing processed
down & feathers from theCountry of Origin via aprocessing country

Supply Chain(A) → (C)(A) → (C)(A) → (C)(A) → (B) → (C)Confirmation
Documents(A)
CountryofOrigin* Certificate of Origin* Invoice* Packing List
* Veterinary Certificate* Bill of Lading* (Transfer Record) *2* Certificate of Origin* Invoice* Packing List
* Veterinary Certificate* Bill of Lading* (Processing Record) *1* (Transfer Record) *2* Certificate of Origin* Invoice* Packing List
* Veterinary Certificate* Bill of Lading* Certificate of Origin* Invoice* Packing List
* Veterinary Certificate* Bill of Lading* (Transfer Record) *2*(Transfer Record) *2(B)
Process-ing
country(C)Japan* Import Declaration froma processing country* Record of processing
down & feathers in aprocessing country* Invoice from aprocessing country* Packing List from aprocessing country* Bill of Lading from aprocessing country* Import Declaration* Transfer record ofimported raw materials* Record of processing
down & feathers* Filling record* Import Declaration* Transfer record ofimported raw materials* Filling record* Import Declaration* Transfer record ofimported raw materials* Records of incoming andoutgoing deliveries from/to processor* Record of processing
down & feathers* Filling record* Import Declaration* Transfer record ofimported raw materials* Filling record* (Records of incoming
and outgoing deliveries
from/to outsourced
contractor in cases thefilling is outsourced.)* (Records of incoming
and outgoing deliveries
from/to outsourced
contractor in cases thefilling is outsourced.)* (Records of incoming
and outgoing deliveries
from/to outsourced
contractor in cases thefilling is outsourced.)* (Records of incoming
and outgoing deliveries
from/to outsourced
contractor in cases thefilling is outsourced.)*1 Processing Record shows the production records of the processed raw materials in the Country of Origin. Necessaryconfirmation for description of the raw material information mush be available.
*2 Transfer Record means, for example, records of raw materials transferred from France to Germany for processing orother purposes. Necessary confirmation for description of the raw material information must be available.

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(Reference 3)

Transitional measure stipulated in Clause 17 of JBA Traceability Audit System Practice Regulations【Supplement】(Traceability on the inventory down and feathers purchased in the past)
Overseas procurement trader of raw materials or down & feather processor is not entitled to supply
its down & feather materials as J-TAS authorized unless it owns a title of the J-TAS Authorized
Labeling Company as of this moment. For this, the down & feather bedding goods using thosedown and feather materials which were in a purchase agreement after December 1st, 2018 cannot
bear J-TAS Label. To cope with this issue raised by Japanese corporations dealing in down &feather bedding goods, J-TAS Committee has decided to provide an exception to those down &feather materials in a purchase agreement after December 1st, 2018.
This Supplement is to stipulate a way of handing the down & feather materials in a purchaseagreement after December 1st, 2018. This Supplement expires when overseas procurement traderof raw materials or down & feather processor becomes a J-TAS Authorized Labeling Company andready to supply sufficient amount of down & feather materials in conformance to J-TAS. Those
down & feather materials being in a purchase agreement during the validity of this supplement willbe treated under this Supplement.
1. It is allowed for the down & feather materials which comply with either requirement below toprolong the period written in 1.a) of Transitional measure stipulated in Clause 17 of JBA
Traceability Audit System Practice Regulations (Extract) by changing it from “to theenforcement date of JBA Traceability Audit System Practice Regulations” to “to the expiration
date of this Supplement”.
a) Down & feather materials supplied by overseas procurement trader of raw materials or down
& feather processor who indicates its willingness to join in J-TAS Association.
b) Down & feather materials supplied by overseas procurement trader of raw materials or down
& feather processor who is a J-TAS Member.
【Reference】
Transitional measure stipulated in Clause 17 of JBA Traceability Audit System Practice Regulations(Extract)
1. Intended entity of document preparation shall comply with the following requirements to bebenefited from the transitional measure only for the down and feather materials of down andfeather bedding goods showing the Country of Origin.
a) For the down and feathers in inventory which were in purchase agreement during the period
from April 1st 2017 to the enforcement date of JBA Traceability Audit System PracticeRegulations, the intended entity of document preparation shall retain the documents
stipulated in 2017-2018 Fall and Winter Traceability confirmation documents and records(Chart 1) “Traceability confirmation documents necessary for the description of production
region of raw material down and feathers, and glossary of terms and definitions for raw
materials of down and feather products (2017 version)” Intended entity of document
preparation shall obtain those documents specified in parentheses in Chart 1 wheneveravailable, but may show the Country of Origin with self-responsibly when those documents
are difficult to obtain.

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Copyright© JBA 2018 - 2020