Ver. 1 (2017.05.25)

HIRAKU 3MT Competition 2018
Guideline for Applicants (Japanese/English Sections)
1.

What’s HIRAKU 3MT Competition?
HIRAKU 3MT Competition is exciting opportunity for Ph.D. students to effectively explain theirresearch in limited three minutes, in a language appropriate to a non-specialist audience. It aims todevelop their presentation and research communication skills, while expecting broader society as
audience to deepen positive understanding in doctorate resources/researches.

Date & Time:
Venue:

Saturday, September 15, 2018 10:30 - 17:00
Higashi Hiroshima Arts & Culture Hall (Kurara)
7-19, Saijo Sakaemachi, Higashihiroshi, 739-0015
Followed by Social Gathering Session from 17:30
at the Café “Soraoto” in Kurara (subject to change)(Participation Fee: approx. 2,500yen per student)

Leading-Host:

Co-Host:SpecialSponsors:
Sponsors:
Audience:
Number of
Presenters:“Home for Innovative Researchers and Academic
Knolwedge Users (HIRAKU)” under the Building ofConsortia for the Development of Human Resources
and Science and Technology
Global Science Campus Hiroshima, Hiroshima University Organization of the Leading
Graduate Education Program (“Phoenix Leader Education Program for Renaissance from
Radiation Disaster” and “TAOYAKA PROGRAM for creating a flexible, enduring,peaceful society”)
Otsuka Pharmaceutical Co., Ltd., Kyowa Hakko Bio Co., Ltd., Springer Japan KK(Springer Nature), Chugai Technos Corporation, TODA KOGYO CORP., IBM Japan,
Ltd., The Japan Steel Works, Ltd. and Mazda Motor Corporation
NH Foods Ltd. R&D Center, Hiroshima Prefectural Board of Education, Toastmasters
International
Open to public (expecting to have high-school students as a part of audience)
Approximately 15 presenters for Japanese Section / 15 presenters for English Section(You can apply to both, but 3MT Opearting Office will choose the section you would present.
depending on the number of applicants. We might have pre-screening in case of excessive
number of applicants.)

Time Table of the Program:
Time
Program
Reception
9:30-9:45
Briefing Session for Presenters9:45-10:00
10:30-10:40 Opening Remarks
10:45-11:00 Research Frontline to Create our Future!
11:00-12:00 “Create your Future in Three Minutes! Presentation (Japanese Section)”
12:00-13:00 Lunch Break (Presenters will be having lunch together for networking purpose.
Each can bring his/her own lunch box or can preorder at 1,000yen)
13:00-13:30 Keynote Lecture
13:30-14:30 “Create your Future in Three Minutes! Presentation (English Section)”
14:30-15:30 [Concurrent Event] “Create your Future with One piece of Paper! Poster Session”(Join the session as judges for poster presentations by high-school students)
15:30-16:00 Speech Workshop

1/6

Ver. 1 (2017.05.25)
16:00-16:55
16:55

Awards Ceremony
Closing Remarks

The program is subject to change.

2.

Registration for Entry
Due June 29, 2018 (FRI)
Please send e-mail with “HIRAKU 3MT Competition 2018 Application” in the Subject Title
and the following information in the e-mail contents, to the respective contact office in charge ateach university* by noon Friday, June 29, 2018; (1) Name of University, Graduate School Name,
Research Department (2) School Year (3) Name (4) Phone Number and (5) Section to Apply (Japaneseor English), (6) Presentation Title*. Application procedure may differ by university.
*As to (6) Presentation Tile, make it easy for public audience (including high school students)
to get some clues about your presentation. Make it within 25 letters in Japanese, 12 words in
English. If you want to change the title after your initial submission, please inform the 3MT
Operating Office staff at the pre-training session on August 10th.
*Presentation training sessions will be held at Hiroshima University in mid-June.
It’ll be video-taped for futher distribution to the rest of universities. Check the below
URL for more details.
【Contact Offices / Pre-Training Details】
http://home.hiroshima-u.ac.jp/hiraku/event/competition_2018/【Pre-Screening】
Pre-screening might be conducted per university in case of excessive number ofapplicants. List of presenters on September 15th will be finalized by Friday, July 31,
2018 and notified directly by HIRAKU 3MT Operating Office.
For those applied to both Japanese and English sections, it will be announced
together with the above, which section to present at the competition.

3.

Upcoming Scheudle(1) PR/Research Info Entry
due Aug 10 (Fri)(2)Pre-Training
Aug 10 (Fri)(3)Submit Slide
due Aug 31 (Fri)(4) CompetitionSep 15 (Sat)(1) PR (Self-Promotion Message) & Research Description Entry in HIRAKU-PF
Due August 6, 2018 (MON)We need your photo, Self-Promotion (PR) message and your research description, for the leaflet
distributed to the audience at the competition. Please upload/enter the data within the system “Young
Researchers’ Portfolio (HIRAKU-PF)” to meet the below conditions. Refer to the attached “別紙１(Appendix1) 2016年大会発表者参考資料_2016 Winner Ref.pdf”. Please be noted that applicants toEnglish section are required to submit your Self-Promotion message in Japanese for the sake of publicaudience. Research Summary can be submitted in English.
Entry Item
Profile Photo

Description
Upload your profile photograph in theePortfolio

2/6

Conditions
over W228 x H300 pixels
in JPEG format

Ver. 1 (2017.05.25)
Self-Promotion
Message

Please briefly describe your future objectives,
strengths, preference at research, etc.

Research Summary

Please make it easy & brief for public audience(including high school students) to understand.

300 letters in Japaneseregardless of the section topresent.
Within 500 letters inJapanese for JapaneseSection / 250 words in
English for English Section

HIRAKU 3MT Office will create a bulletin board group in HIRAKU-PF and inform you of the group
title via e-mail. Please log in to the system to check the designated bulletin board group. Refer to the“Appendix 2_HIRAKU-PF User Guide.pdf” to know how to create a new account and how to upload
the above data.
【What’s HIRAKU-PF?】HIRAKU-PF is a core IT system of the consortium, “Home for Innovative Researchers andAcademic Knowledge Users (or HIRAKU)”. It aims to nourish young researchers to maximize theirpotentials, build network beyond academia and expend their future opportunities.
For those who have entered the doctorate course at Hiroshima University on or after April 2017,
you have been already granted the HIRAKU-PF access. If you forget about your password, pleasecontact hiraku3m@hiroshima-u.ac.jp←Click the left banner or below URL to access
HIRAKU PF: https://hiraku.hiroshima-u.ac.jp/login(2) Attend Pre-Trainingi) HIRAKU Pre-Training (Mandatory)
August 10, 2018 (FRI)【Date & Venue】
Date：Friday, August 10, 2018 14:00-17:00 (subject to change)
Venue：(Hiroshima Site) Student Plaza 4F Meeting Room #1&2, Higashi Hiroshima Campus,
Hiroshima University(Yamaguchi Site) Tele-Conference Room, Media and Information Technology Center,
Yamaguchi University (Each Campus)(Tokushima Site) Nichia Hall, Industry-Government-Academia Collaboration Plaza(Regional Cooperation Plaza) 3F, Josanjima Campus, Tokushima University【Description】
 Training will be conducted in a workshop style, live-streamed at the above three sites via
tele-conference system.
 In case you cannot attend the pre-training program due to unavoidable circumstances, please
make sure to notify HIRAKU 3MT Office (hiraku3m@hiroshima-u.ac.jp) in advance. We will
ask you to take a follow-up training to be conducted via e-mail, etc.
 We will hold a gathering session after the pre-training. Highly encouraged to attend it.
【Commuting Expenses】
Commuting expenses will be reimbursed to those applicable based on the below table 1.
Please join the pre-training at the site, most close to (or within) your campus.

3/6

Ver. 1 (2017.05.25)
Table 1 (Commuting Sites)
University
From
Other universities
Each campus
than the below-three
Hiroshima Univ.
Kasumi/
Higashi-Senda Campus
Yamaguchi Univ.
Other Campus thanthe Hosting Site
CampusTo
Hiroshima/Yamaguchi/
Tokushima Site
Hiroshima Site at
Higashi-Hiroshima Campus
Hosting Campus of
Yamaguchi Site (TBD)

Expensereimbursable?
Yes
Yes

No
(Office staffs will pickup/send back trainees
b/w sites)

Tokushima Univ.

ii)

Kuramoto Campus

Tokushima Site at
Josanjima Campus

No

Speech Training by Toastmasters Club (Optional)
You can take the speech trainig for free by Toastmasters Club, non-profit organization
developing public speaking and leadership skills through practice and feedback with 350,000
memberships in 141 countries (http://www.district76.org/ja/). You can join their activities at yournearest club for free once in July-Septembe before the Competition. We would recommend thisopportunity to those who want to receive feedback to your presentation from people in public. You
need to pay any commuting expenses yourself to get the venue. Training method could differ by
respective clubs at each region.
【How to apply】
Pick up a club you want to visit from the list (http://district76.org/ja/list_of_all_clubs/),click ”Contact US” under the Main Menu and send your request message as follows:“I am a contestant at the competition introduced here (http://district76.org/ja/3mt_competition/).
I would like to visit your club to receive your feedback to my presentation. Thank you verymuch for your cooperation in advance.”(3) Submit finalized presentation slide
Due August 31, 2018 (FRI)
Please submit your presentation slide (a single PDF slide in A4 landscape format) in the
HIRAKU-PF bulletin board group created in the above step (2)-ii) by the above due date.
When you create a presentation slide, please make sure to check intellectual property rights or any
other legal rights of other parties and properly indicate the source as necessary.
You shall not be allowed to replace your slide after the due date in principle.
(4) HIRAKU 3MT Competition 2017
September 15, 2018 (SAT)i) Time & Venue[Meeting Time]
9:30a.m. Saturday, September 15, 2018
[Meeting Venue]
Lobby Hall, Higashi Hiroshima Arts & Culture Hallii)

Commuting Expenses
Presenters will receive communting expenses based on the rules of Hiroshima University.
We will separately contact you if you are applicable to receive communting expenses, etc. at the
pre-training on August 10.

iii) Rules of the Presentation
Here are the 3MT competition rules:

4/6

Ver. 1 (2017.05.25)









A single static PowerPoint slide is permitted. No slide transitions, animations or 'movement' of any
description are allowed. The slide is to be presented from the beginning of the oration.
No additional electronic media (e.g. sound and video files) are permitted.
No additional props (e.g. costumes, musical instruments, laboratory equipment) are permitted.
Take necessary care of intellectual property rights or any other legal rights of other parties tocreate a presentation slide. The source/attribution needs to be clearly indicated as necessary.
Presentations are limited to 3 minutes maximum and competitors exceeding 3 minutes are
disqualified.
Presentations are to be spoken word (e.g. no poems, raps or songs).
Presentations are to commence from the stage.
Presentations are considered to have commenced when a presenter starts their presentation througheither movement or speech.
(Reference)
You can check historical winning presentations for your reference.
 HIRAKU 3MT Competition Winners’ Presentations(2016) http://home.hiroshima-u.ac.jp/hiraku/en/event_fy2016/competition_2016_en/report/(2015) http://home.hiroshima-u.ac.jp/hiraku/en/event_fy2015/competition_2015/report/
 Three Minute Thesis (3MT®) Winners’ Presentations
https://threeminutethesis.uq.edu.au/watch-3mtiv) Judge and Awards(a) Judging Panel
Judging Panel consists of each President of Hiroshima University, Yamaguchi University,
Tokushima University (or deputy officials), representatives from special sponsors, etc., who will
determine winners of each Award listed in iv)-(c), following the Judging Criteria described iniv)-(b). People’s Choice Award winner will be determined by audience’ vote and certified by the
Judging Panel.
(b) Judging Criteria
Audience will cast a vote to one of the presenters, judging from the following criteria.
 Did the presentation provide the future vision and significance of the research to have theaudience agree to them?
 Did the research description attract and excite the audience?
 Were the research outcomes new and surprising?
 Was the presentation easy enough for the non-specialist audience to follow?
Note: Judging Panel will take into consideration all other perspectives than described above. (E.g.
Did the presentation follow a clear and logical sequence? Was it well-balanced as a whole?
Was the presentation slide effectively used to create synergy?)(c) Awards
We are planning to finalize Winner, Runner-up and People’ Choice, as well as recipients of
HIRAKU President Award, Global Challenge Award, and Sponsor Awards (Otsuka Award, Kyowa
Hakko Bio Award, Springer Nature Award, Chugai Technos Award, TODA KOGYO Award, IBM
Award, JSW Award, Mazda Award).
 We will be sending the Global Challenge Award recipient to the 2018 Asia-Pacific 3MT Finals(3MT®) to be held in Australia.
 We are planning to finalize recipients of each award per section (Japanese and English), but wemay combine the two sections for some awards.
5/6

Ver. 1 (2017.05.25)
Rest of presenters will be receiving the Challenge Award (or Participation Award).

(d) Prizes and Sub-Prizes
Each Award recipient will be given a respecteve certificate, prize and sub-prize. Sub-prizes may
include Labo-tour, Internship Program, Foreign Language Training, etc. Please fully leverage theopportunity to improve your communication and presentation skills, to develop yourknowledge/competencies as well as to expand your network.
4.

Other Points of Attention(1) Treatment of your Personal Information
Personal information collected through your registration/application process shall be handledproperly within the scope of the purposes of utilization set forth in the privacy policy or Ruleconcerning the handling of Hiroshima University Personal Information. (URL only in Japanese:
http://home.hiroshima-u.ac.jp/~houki/reiki/act/frame/frame110000027.htm) HIRAKU 3MT Officewill take measures necessary to prevent leak or loss of or damage to collected information and shallotherwise manage such information properly.
We shall use the collected information to communicate with applicants regarding theirregistration/application, to publicize the presenters’ information in our offical websites orbrochures/other materials to be distributed at the competition, to conduct smooth operation of the
HIRAKU 3MT Competition including screening, presentation and judge of the day, as well as to send
you information about the HIRAKU events or seminars, etc. in the future.
Please be kindly noted that a Sponsor Award recipient might be directly contacted by the sponsor,
based on the contact information given by HIRAKU 3MT Office.
(2) Live-Streaming & Web-Publicatin of Movies & Photographs
Please be aware that we are planning to take movies and photographs during the competition andlive-stream the data online. We will be also publicizing the image/movie data later on in our
websites, etc.
(3) Other Remarks
We may anticipate kind cooperation from the presenters to develop future HIRAKU 3MT
Competitions as well as the other HIRAKU programs.

5.

Inquiries/Contacts
HIRAKU 3MT Operating Office (or HIRAKU Operating Council Office)Global Career Design Center at Hiroshima University
7-1, Kagamiyama, Higashihiroshima, Hiroshima 739-8514
TEL：082-424-2058
E-mail： hiraku3m@hiroshima-u.ac.jp[NOTE] The above address is different from what has been displayed on the ad-poster.

6/6