Open science and research

PUBLICATION POLICY
OF THE UNIVERSITY OF TURKU2016

Decision of the Rector
28 August 2016

INTRODUCTION

Openness is an essential part of science. Open publication increases the reliability of science,the prerequisites for scientific research as well as the potential for utilising science in decisionmaking. It also narrows the gap in knowledge between developing and developed countries.
The motto of the University of Turku, ”From a free people to free science”, is a reflection of how
the University was established in 1920 with a public fundraising and as a gift to science. Openscience brings science to the people.
The University of Turku is part of an international scientific community and thus in favour of
the international declarations of universities on open publication. In 2006, Universities Finland
UNIFI signed the Berlin Declaration on Open Access (The Berlin Declaration on Open
Access to Knowledge in the Sciences and Humanities). LERU (League of European ResearchUniversities) has also published a statement on open access (LERU statement on Open Accessto Research Publications). The EU Framework Programme for Research requires open accessto the publications produced in the projects receiving its funding.
At the national level, the Open Science and Research Initiative (ATT) of the Ministry ofEducation and Culture recommends publishing research results with an open licence (CC BY4.0) or an open source code. Moreover, national research funding agencies, such as the Academyof Finland and Tekes (Finnish Funding Agency for Innovation) require open access to thepublications produced in the projects funded by them.
The strategy of the University of Turku aims to create an operational culture in which theprinciples of open science are followed at every level of the University. The aim of the publication
policy is to encourage the researchers at the University of Turku to open access publishing evenwhen this is not required, for example, by the funding agency.

2OPEN ACCESS PRINCIPLES AT THE
UNIVERSITY OF TURKU
1. Open access must be granted to scientific publications produced at the University of Turku
if allowed by the terms of the publisher. The open access principles apply to everyone
conducting research at the University of Turku and the researchers using the University ofTurku as an affiliation. Research Information System is the publication platform used at theUniversity of Turku.
2. Open access can be granted to publications according to a fully open model (Gold OpenAccess) or with a parallel system of publishing (Green Open Access). The University ofTurku does not recommend publishing with a hybrid model. The established practices ofthe field of sciences may be followed in the publication of books.
3. Dissertations should be made openly available in the publication archive used at theUniversity of Turku, with the exception of dissertations published by a commercial entity.
For compilation dissertations, at least the summary needs to be openly available.
4. The researcher selects the publication channel they find most suitable in terms of its qualityand effectiveness.
4.1. The openness of the publication (Gold or Green Open Access) is a significant factor in
selecting the publication channel.
4.2. As far as possible, the authors of a publication are encouraged to withhold the rights tothe publication in order to be able to use it in the future.
4.3. The future use of publications will not be unnecessarily restricted and the terms ofuse are clearly stated. This means that the use of the standard-form machine-readable
licence CC BY 4.0. is recommended for publications.
5. Researchers are recommended to acquire the ORCID international identifier for researchers.
The identifier makes it easier to identify researchers and their publications, for example
in situations where the researcher changes their name, its spelling or when a number ofresearchers share the same name. In time, ORCID will also decrease duplicate registrationof publication information.

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6. Publication costs are typically costs approved by the funding agency in publicly-funded
projects (e.g. Academy of Finland, Tekes, EU Framework Programme). In other cases, thepublication costs will be covered by the faculty or the department. In order to guaranteetransparency, the University will collect data about the costs via the University’s financialsystem.
7. The Research Information System is available for researchers, also functioning as an open
archive for publications. The publications registered in the Research Information System are
openly available, which increases the visibility, citability and effectiveness of publications.
The publications can be found, for instance, via online search engines.
7.1. A parallel version of the final peer-reviewed manuscript published in a chargeablepublication channel must be entered into the Research Information System. Thelibrary will seek the publisher’s permission and determine a possible embargo for theparallel publishing.
7.2. The library will record a parallel version of a publication published in an openpublication channel (Gold or hybrid Open Access) into the Research Information
System. This does not prevent registering the publication also in other corresponding
systems external to the University.
7.3. It is recommended that researchers make the references to the parallel publication
registered into the Research Information System to the original publication in order toensure correct accumulation of citations.
8. Training, orientation and instructions on open access will be offered.
9. The University Communications of the University of Turku will promote the visibilityof research and publications in the society as well as the internal communication in theoperational culture of open science.
10. The realisation of the publication policy will be monitored using appropriate indicators.

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VOCABULARYGreen Open Access =You record a parallel version of your article published in a journal
with subscription costs in the open publication archive of your own
organisation or field of science.

Golden Open Access =You publish your article in an Open Access journal, allowing open
access to everyone. The journal may ask you or your organisation fora so-called article processing charge (APC) or publishing may be freeor charge.

Hybrid publishing =You pay an article processing charge in order to purchase the open
access to your article published in a journal with subscription fees orin a monography published by a commercial publisher.

CC BY 4.0 licence =You allow others to copy, forward, share and present a publication forwhich you hold the copyright as well as the modified and compiled
versions based on your publication only if your name is given as theoriginal author.

ORCID identifier =An international code that makes it easier to identify researchers(e.g. namesakes, name changes, recruitments etc.). In the future, theORCID identifier will enable transmitting publication data between
the Research Information System and the ORCID service, to funding
applications, publisher etc.

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