LES Conditions of Service
Executive Assistant to the Ambassador
The Australian Embassy in Tokyo offers an attractive employment conditions package, a friendly andsupportive work culture, and a comfortable office environment. In addition to salary, the Embassy offers
generous annual leave provisions, a Monday to Friday 37.5 hour working week, and possible flexible work
arrangements. The position of Executive Assistant to the Ambassador will require out-of-hours work fromtime to time, including some evenings and weekends during busy periods, and this will be compensatedthrough our flex-time or overtime provisions. Key conditions of service for this position are set out below.
Applicants with questions about the Embassy’s conditions package should email jobstokyo@dfat.gov.au.
1.

Length of contract:
Three-year contract with potential to be made permanent.

2.

Commencement Date:
November 2024

3.

Basic salary:￥ 510,045 monthly.

4.

Pension:WPI (Kosei Nenkin) or SGC (the Australian Superannuation Guarantee Contribution) if eligible inaccordance with the regulation.

5.

Labour Insurance:
The Embassy pays the labour insurance premiums.

6.

Medical Insurance / Social Insurance:
Medical and social insurance other than point 4 and 5 mentioned are personal responsibilities.

7.

Leave:
Recreation leave: up to 20 days per year (this is on an accrual basis); andPersonal leave: up to 15 days per year (includes sick leave and carer’s leave).

8.

Taxation:
The Embassy does not deduct taxation from salaries each month. Staff are expected to submit theirown tax returns each year.

9.

Hours of Work:
Standard working hours: Monday to Friday, 9:00 a.m. – 5:30 p.m.
The ability to work outside of these hours on occasion is also necessary, including on weekends.
Non-standard hours worked will be offset by flexible leave time or time off in lieu or overtime
payments.

10.

Accommodation/Travel Assistance:
The Embassy does not offer accommodation or travel assistance for this position, nor does it act as arental guarantor. The salary is inclusive of these. The Embassy does provide the cost of transport,
accommodation and travel allowances if staff are required to undertake extended official travel
outside Tokyo.

111.

Visa:
Non-Japanese citizens must have an appropriate category visa to work in Japan. The Embassy will
provide a letter to the Ministry of Justice in Tokyo in confirmation of intended employment. Staff areresponsible for all the arrangements and costs involved.

12.

Performance Management:
All staff participate in the Embassy’s Performance Management System. Any increases in salary are
dependent on performance-based outcomes.

13.

Probation:
The first six (6) months of this employment contract will be a probation period, during which you
will have formal and informal performance reviews with your supervisor. In the case of an
unsatisfactory performance review, your employment may be terminated within the probationary
period, and you will have no claim for unfair dismissal.

14.

Security VettingThis position is a Designated Security Assessment Position (DSAP). Employment is subject toobtaining and retaining a Negative Vetting Level 1 Australian Government Security Clearance. To
be eligible for an Australian Government security clearance, applicants must be Australia citizens.
Citizens of New Zealand, UK, USA or Canada may also be able to obtain clearance.

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